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34686
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 22, 2000
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call. All Present.
At 12:20 p.m., the meeting was declared in recess to be reconvened in the
Emergency Operations Center Conference Room, Room 159, at 12:25 p.m.
a. A report with regard to Raleigh Court rezonings and an update on
citizen concerns. (15 minutes)
Received and filed.
File #51
A report with regard to the new Roanoke City Police Building.
(30 minutes)
Received and filed.
File #5
The meeting was declared in recess at 1:35 p.m., to be reconvened at 2:00
p.m., in the City Council Chamber.
2
R O/tNOKE CITY CO UNCIL
REGULAR SESSION
February 22, 2000
2:00p. m.
CITY COUNCIL CHAMBER
.4 GENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
3
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, February 24,
2000, at 7:00 p.m., and Saturday, February 26, 2000, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
INTRODUCTIONS AND PRESENTATIONS:
Introduction of delegation from St. Lo, France. Mayor Bowers.
File #327
Presentation of an award in connection with the City's
participation in the National Flood Insurance Program's
Community Rating System.
File #80-237
4
Presentation of a Resolution of appreciation to representatives
of Retired Persons Services for donation of a canine for the
Police Department's Canine Unit.
Adopted Resolution No. 34686-022200. (7-0)
File #5-80
e
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #110-132 Meeting.
A communication from Mayor David A. Bowers transmitting
correspondence from the Honorable George M. McMillan, City Sheriff,
advising that the Roanoke City Jail has been fully accredited by the National
Commission on Correctional Health Care.
RECOMMENDED ACTION: Receive and file.
File #121-123
C-3
Qualification of the following persons:
Carl D. Cooper as a member of the Roanoke Neighborhood
Parmership Steering Committee for a term ending November 30,
2002; and
File #15-110-488
5
Roanoke Arts
Mark C. McConnel as a member of the
Commission for a term ending June 30, 2001.
File #15-110-230
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Presentation of the Annual Report of the Roanoke Valley Economic
Development Parmership. Phillip F. Sparks, Executive Director.
(5 minutes)
Received and filed.
File #450
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from Vice-Mayor C. Nelson Hams with regard to the
City Health Department's Dental Program.
The communication was referred to the City Manager for study,
report and recommendation to 2000-01 budget study.
Council Member Swain requested input from the school system in
regard to sharing in the cost of the dental program; Council
Member Trout suggested that the matter be included in the City's
2001 Legislative Program for funding assistance from the General
Assembly based upon the average household income level, and
inquired as to whether dental care services are provided by the
Bradley Free Clinic; and the Mayor requested a clarification as to
why Roanoke County and the City of Salem provide dental care for
children through their Public Health Department while the Roanoke
City Health Department does not provide the same service.
File #22-304-387
6
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34687-022200. (7-0)
File #60-467
A communication from City representatives to the Roanoke Valley
Detention Commission recommending that current and future
employees hired by the Commission be eligible for membership in the
City's pension plan.
Adopted Ordinance No. 34688-022200. (7-0)
File #24-305-429
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending approval of a Roanoke Govemment
Environmental Policy.
Adopted Resolution No. 34689-022200. (7-0)
File #183-529
e
A report recommending appropriation of funds for design and
development of contract documents for construction of a new
variable frequency drive electric motor at the Water Pollution
Control Plant.
Adopted Ordinance No. 34690-022200. (7-0)
File #27-60-468
7
o
A report recommending transfer of funds for design of the Salem
Turnpike Drainage Project.
Adopted Ordinance No. 34691-022200. (7-0)
Council Member Swain advised that a meeting will be
scheduled in the near future by City staff regarding the Forest
Park Watershed situation and suggested that neighborhood
leaders be invited to participate.
File #27-60-237
A report recommending execution of a contract with Mattern &
Craig, Inc., for groundwater resource development; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 34692-022200 and Resolution No.
34693-022200. (7-0)
File #60-405-468
o
A report recommending acceptance of a V-STOP Domestic
Violence Grant from the Virginia Department of Criminal Justice
Services; and appropriation of funds in connection therewith.
Adopted Ordinance No. 34694-022200 and Resolution No.
34695-022200. (7-0)
Council Member Wyatt inquired as to the specific type of
training required for the Senior Police Officer investigating
domestic violence cases; whereupon, the Director of Public
Safety advised that he would provide detailed information
regarding the nature of training.
File #5-60-236
o
A report recommending execution of a contractual agreement
with U. S. Cellular for use of cellular telephones donated to the
Police Department for participants in the S.A.F.E. program for
domestic violence.
Adopted Resolution No. 34696-022200. (7-0)
File #5-291
o
A report recommending execution of Amendment No. 1 to the
agreement between the City of Roanoke, the Roanoke Higher
Education Authority, and the Roanoke Redevelopment and
Housing Authority; and appropriation of funds in connection
therewith.
Adopted Ordinance Nos. 34697-022200 and 34698-022200.
(7-0)
File #178-414-432-511
b. DIRECTOR OF FINANCE:
A joint report of the Director of Finance and City Sheriff with
regard to purchase of prior service credit on a tax-deferred basis
for Virginia Retirement System members.
Adopted Resolution No. 34699-022200. (7-0)
File #121-429
c. CITY CLERK:
A report requesting that Council establish certain dates in
connection with appointment of three Trustees to the Roanoke
City School Board for terms commencing July 1, 2000 and
ending June 30, 2003.
Concurred in the recommendation.
File #467
6. REPORTS OF COMMITTEES:
go
A report of the Bid Committee recommending award of a contract to
Thor, Inc., for construction of the new Roanoke Police Building.
Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34700-022200 and 34701-022200. (7-0)
File #5-60
e
UNFINISHED BUSINESS:
None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Council Member White commended Council Member Carroll E.
Swain for his leadership in an oral history project cataloging
employees' experiences working for NW, a Norfolk Southern
predecessor, between the years 1930 and 1970, which experiences
are highlighted in a permanent exhibit at the Virginia Museum of
Transportation. (See article in Paces, a Norfolk Southern
publication).
File #132-223-229
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (7-0)
l0
At 4:20 p.m., the meeting was declared in recess to be reconvened at 7:00
p.m., in the Roanoke Civic Center Exhibit Hall.
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 22, 2000
7:00p. m.
ROANOKE CIVIC CENTER
EXHIBIT HALL
.4 GENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America
was led by Boy Scout Troop 210, South Roanoke Methodist Church.
Welcome. Mayor Bowers.
12
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, February 24,
2000, at 7:00 p.m., and Saturday, February 26, 2000, at 4:00 p.m.
A. HEARING OF CITIZENS:
Presentation with regard to the National Education Association's "Read
Across America" program. Eric Fisher, Roanoke Education
Association, Spokesperson. (5 minutes)
The Mayor presented a Proclamation declaring Thursday, March
2, 2000, as "Read Across America Day".
File #3-467
Request to discuss the City's current towing contract. Thomas A.
Wood, Spokesperson. (5 minutes)
The matter was referred to the City Manager and the City Attorney
for study, report and recommendation to Council.
File #5-20-530
B. PUBLIC HEARINGS:
Public hearing on the request of the Northwest Neighborhood
Environmental Organization, Inc., that a certain section of Centre
Avenue, N. W., extending from its intersection with 9th Street, to a point
of termination at the eastern most right-of-way boundary of 10th Street,
and a portion of an adjacent alley extending in a westerly direction from
its intersection with 9th Street, to the eastern most property line of
Official Tax No. 2111914, be permanently vacated, discontinued and
closed. James Lesniak, Executive Director, Spokesperson.
Adopted Ordinance No. 34702 on first reading. (7-0)
File #514
q3
Public hearing on the request of the City of Roanoke that properties
located in the 900 block of Centre Avenue, N. W., more specifically
identified as Official Tax Nos. 2112503-2112512, inclusive, and
2111914-2111922, inclusive, be rezoned from LM, Light Manufacturing
District, to RM-3, Residential Multifamily, High Density District.
Melvin L. Hill, Chairperson, City Planning Commission.
Adopted Ordinance No. 34703 on first reading. (7-0)
File #51
o
Public hearing on the request of the City of Roanoke that properties
located in the southwest quadrant of the City, generally known as the
Greater Raleigh Court area, be rezoned from RM-1, Residential
Multifamily, Low Density District, to RS-3, Residential Single Family
District, and from RM-2, Residential Multifamily, Medium Density
District, to RM-1, Residential Multifamily, Low Density District.
Melvin L. Hill, Chairperson, City Planning Commission.
Adopted Ordinance No. 34704 on first reading. (7-0)
File #51
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
14
Mr. Douglas Trout, a citizen of Roanoke, addressed the following issues
of concern:
Alleged violation of the City's Fire Code;
Alleged tenant/landlord dispute;
Alleged loss of personal property/income as a result of the 1985
flood due to the lack of flood insurance and pressure by the City to
move or relocate a business;
Alleged failure of the Police Department to issue a missing persons
report;
Alleged refusal of a landlord to renew a lease because the City and
the Hotel Roanoke Conference Center Commission had brought
pressure on the landlord; and
Alleged incorrect information provided by certain City employees
regarding the zoning of property which resulted in considerable
court costs and legal fees.
File #5-51-70-184-237-247
Roanoke City Council
Regular Agenda Report
'00 FE1317 P3:18
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing on Raleigh Court Rezonings & Update on Citizen
Concerns
Please reserve space on your 12:15 p.m. agenda Tuesday, February 22, 2000,
for a 10 minute briefing on the above subject.
Respectfully submitted,
City Manager
DLB:gr
cc: City Attorney
Director of Finance
Director of Public Safety
Chief of Planning & Community Development
Revised 11/19/99
to RM-'
RM-2 to RM-1
t' II
AREA A
2000 Block of Maiden Lane
2000 Block of W'mdsor Avenue
AREA B
1500 Block of Canterbury Road 1500 Block of Terrace Avenue
AREA C
1800 Block of Maiden Lane
1800 Block of Maiden Lane
AREA D
1700 Block of Roanoke Avenue 1800 Block of Oxford Avenue
AREA E
2100 Block of Dennistion Avenue 1700 Block of Mountain View Terrace
Roanoke City Council
'00 F[~ 17 P3'18
Regular Aoenda Report
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing on New Police Building
Please reserve space on your 12:15 p.m. agenda Tuesday, February 22, 2000,
for a 30 minute briefing on the above subject.
Respectfully submitted,
~arlen~e L. Bur~har~''- - ""~----' '-
City Manager
DLB:gr
cc: City Attorney
Director of Finance
Director of Public Safety
LYCEE LE VERRIER (ST LO) I I I
pARTi-C~ANTS AU VOYAGE D'ETUDE A ROANOKE (VlRGINIE) U.S.A
20 fbvrier 2000 - 3mars 2000
Nom Pr~nom !Sexe Date de Adresse T~l~phone
naissance
cHESNEL Laurent M 18/04/81 Le bourg, 14 500 Maisoncelles-la-Jourdan France 02 31 67 27 47
CUENCA BOLEY Luis Emilio M 19/03/80 APDO 17-2070 San Jos~, COSTA RICA Costa Rica 2 53 69 38
DESPREZ DE GESlNCOURT Tanr~eguy M 01/09/80 64, rue du Frugy, 29 000 Quimper France 02 98 90 77 29
DECHANCE_ Tiffanie F 31/05/81 Montisenger Vaudry, 14 500 Vire France 02 31 68 96 87
D_ELAUNI~Y Maxime M 04/12/81 32, Les Forges, 50 500 Sainlerly Fran ,ce 02 33 71 95 49
DESCHAMPS Pierre M 22/05/80 2, all~e des fauvettes, 56 27{) Ploeneur France 02 97 82 98 75
DESHAYES Elodie F 02/08/81 20, rue Bachelier, 50 750 St Sanson de Bonfoss~ France 02 33 05 23 99
I~IBANGOUP BANKOUE Franck M 28/03/80 06 BP67 Abidjan 06,¢0te d' Ivoire (tel (225)47 O5 88 COte d'lvoire (225) 42 62 3'6
i~U_PONT !St6phanie F 08/01/81 136, rue Guerry, 50 120 Equeurdreville France 02 33 94 75 1'2
GAETAN J~r~mie M 15/09/80 6, rue des Sorbiers, 76 290 Fontaine la Mallet France 02 35 55 96 68
.HENRIO !Charlotte F 21/02/82 28, rue de I'H0tel de Ville, 85 540 Champ St P6re France 02 51 4(I 96 86
HUREL Arc,lie F 15/08/81 9. rue dt~ 11 novembre, 50 130 Octeville Fra. nce 02 33 53 8,3 73,
LESAULNIER Amaud M 27/09/81 17, rue St Jean, 50 890 Cr0nd~ sur Vim France 02 33 55 84 15
L~:TERRIER Guillaume M 05/01/81 40, rue I. ef~vre et T0ulorge, 50 470 l_a Glacede France 02 33 54 61 62
M_ADELAINE Pierre-Olivier M 01/03/81 n°2 "La Hale", ~t0 180 Hebeorevon France 0333 57 82 57
MONCUIT Guillaume M 04/11/81 Hameau MouChel Sauxemesnil France 02 33 40 25 97
NEDELEC Bruno M 24/04/81 8, rue des Goelettes Saint-Michel, 22 190 Pl~dn France 02 98 74 79 10
F;APILLON Sonia F 13/07/81 L'Etre Brault, 61 350 Saint-Mars France 02 33 38 82 07
TISON Nicolas M 26/10f'/9 40, rue Delal~e, 50 130 Octeville France 02 33 93 05 58
~CCOMPAGNATEURS
GOUHIER ......... Antoinette F "Les Hauts Vents" 14 400 SULLY France 02 31 21 98 14
_(professeur d'anglais) fax :02 31 21 98 14 gouhier~aol.com
BENOIT Jean-Louis M Laugny 50 380 St Aubin des Pr~aux France 02 33 51 46 82
iProfesseur_._ de francois) fax :02 33 51 46 82 Benoitjlm(~)aol.com
PAVIOT Guy M 113 rue des Cigognes 50 000 St L0 France 02 33 57 86 36
(Professeur d'Histoire)
February 22, 2000
Jennifer S. Faulkner
853-2333
FOR IMMEDIATE RELEASE
City Recognized in National Flood Insurance Program's Community Rating System
The Federal Emergency Management Agency (FEMA) has recognized the City of
Roanoke for participation in the National Flood Insurance Program's (NFIP) Community Rating
System (CRS). Roanoke's efforts to protect citizens from losses caused by flooding went beyond
the requirements for participation in the NFIP and effective floodplain management. Through
public information, mapping, regulation, and programs that reduce flood risk and promote flood
preparedness, Roanoke is helping to save lives, reduce property damage and lower the cost of
flood insurance.
The City of Roanoke earned a Class 9 rating under CRS for its floodplain management
activities. This rating makes available a 5 percent discount on flood insurance premiums
throughout the community. "We have made significant progress in our strategies for floodplain
management through regional cooperation and community support," said Greg Reed, Office of
the City Engineer. "But we realize that there are still many other drainage needs throughout the
city. Our goal is to continue finding new ways to meet these needs as well as be proactive in
anticipating the future needs of our community."
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34686-022200.
A RESOLUTION expressing appreciation to the Retired Persons Services for their
generous donation of a Malinois canine for the police department's canine unit.
WHEREAS, the Retired Persons Services expressed concern about the possibility
of explosive devices becoming a genuine threat within the city, due to the threat of terrorist
activities which are seen throughout the United States; and
WHEREAS, the Retired Persons Services contacted the Police Department with
the offer of donating a two-year-old Malinois, trained in building searches, tracking, article
recovery and searches, suspect apprehension, handler protection and explosive detection;
and
WHEREAS, the Roanoke City Police Department does, occasionally, receive bomb
threat calls and suspicious package calls; and the new animal would fill the need to
provide detection services in response to these calls; and
WHEREAS, the donation allows the opportunity to possess and utilize a uniquely
trained canine, at no cost to the city, and have it available for immediate use in an
emergency situation;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council hereby expresses its sincere gratitude to the Retired Persons
Services for its generous donation of a fully trained Malinois canine to be available to
the City for use in the police department.
authorized representative of the Retired Persons Services.
ATTEST:
The City Clerk is directed to send a certified copy of this resolution to the
City Clerk.
I N .T E_ R
~ECE~VEF~
CITY
DIRECTOR OF PUBLIC SAFETY
DATE:
TO:
FROM:
SUBJECT:
January 20, 2000
A. L. Gaskins, Police Chief
George C./~n~e~ad, Director of Public Safety
Council's request to recognize and thank AARP for their gift
This morning I talked with Mary Parker concerning Council's request to thank
AARP for their generous gift of the canine to our Police Department. I explained to Ms.
Parker that at this point we do not have a trained animal we could show off before
Council. Based on my conversation with Ms. Parker and our conversation on the same
subject yesterday, I am asking you to do the following:
Have the appropriate police staff person talk with Jennifer Faulkner,
Acting PlO in the City Manager's office, to draft a quality resolution to
recognize AARP's gift.
Identify several people in the AARP organization to come to Council some
time in February to receive the resolution.
GCS/hw
cc:
James D. Ritchie, Assistant City Manager
Mary F. Parker, City Clerk
Jennifer Faulkner, Acting PlO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 25, 2000
File #5-80
Richard L. Clark, Vice-President
Customer Service Center
American Association of Retired Persons
3645 Thirlane Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Clark:
I am enclosing copy of Resolution No. 34650-011800 accepting an offer of the American
Association of Retired Persons to donate a Malinois canine for use by the Police
Department's canine unit, upon certain terms and conditions. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, January 18, 2000.
The City of Roanoke appreciates the generosity of the American Association of Retired
Persons in making the canine available to the City for use in the Police Department.'
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C:~lrd~ail.~nnl
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
January 25, 2000
File #5-80
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending acceptance of a fully trained canine from the American
Association of Retired Persons to be used by the Police Department's Canine Unit, was
before the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
January 18, 2000.
Council adopted Resolution No. 34650-011800 accepting the gift and requested that the
City Manager and the City Clerk recommend an appropriate method to express
appreciation to the American Association of Retired Persons. It is my understanding that
the Director of Public Safety is addressing the matter and will recommend a form of
recognition at a future Council meeting.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:~yFil~jm I ~.wlM
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI&
The 18th day of January, 2000.
No. 34650-011800.
A RESOLUTION accepting the American Association of Retired Persons' offer to donate
a Malinois canine for the police departmem's canine unit.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council, pursuant to Section 2-263 of the Code of the City of Roanoke (1979),
as amended, hereby accepts the donation of a fully trained Malinois canine from the American
Association of Retired Persons (AARP), upon certain terms and conditions.
2. Council hereby expresses its sincere gratitude to AARP, for its generosity in making
this canine available to the City for use in the police department.
3. The City Clerk is directed to send a certified copy of this resolution to the authorized
representative of AARP.
ATTEST:
City Clerk.
January 18, 2000
Council Report #00-403
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Gift from American Association of Retired Persons (AARP), a
nonprofit organization
I. BACKGROUND:
One of the canines, currently utilized by Roanoke City Police, has acute
hip dysplasia and has an expected active working life of no more than one
(1) year. The animal will have to be replaced.
The AARP has contacted the Police Department with the offer of donating
a fully trained two-year-old Malinois. This canine is trained in building
searches, tracking, article recovery and searches, suspect apprehension
and handler protection. The canine is also trained in explosives detection.
The AARP has expressed concern about the possibility of explosive
devices becoming a genuine threat within the city, due to the threat of
terrorist activities which are seen throughout the United States. A canine.
trained in explosives detection cannot be trained in drug detection.
II. CURRENT SITUATION:
Ao
The Police Department currently has four (4) active canines, all of which
are trained in the areas mentioned previously with the exception of
explosives detection. The active canines are trained in drug detection.
Currently, if an explosives detecting canine is needed, the State Police or
the Lynchburg Police Department must be contacted. The response time
could be as little as two (2) hours or as much as days, depending on
availability since there are only two (2) or three (3) canines with the proper
training in the State of Virginia.
Roanoke City Police Department does, occasionally, receive bomb threat
calls and suspicious packaqe calls. The new animal would fill the need to
provide detection services in response to these calls.
Honorable David A. Bowers, Mayor
and Members of City Council
Page 2
January 18, 2000
City Council action is required to officially accept gifts to the city in exces.~
of $5,000.00, in accordance with City Code 2-263.
III. ISSUES:
A. Need.
B. Opportunity.
C. Compliance with City Code.
IV. ALTERNATIVES:
City Council authorize the city manager to accept the gift offered by
AARP, a fully trained Malinois (breed) canine, valued at approximately
$8,855.00, to be used by the Police Department's Canine Unit. The cost
of the kennel for the animal is included in the estimated cost.
Need for a replacement canine for the Canine Unit would be
achieved.
Opportunity to possess and utilize a uniquely trained canine, at no
cost to the city, and have it available for immediate use in an
emergency situation, would occur.
3. Com01iance with City Code would be met.
City Council reject the gift from the AARP of a fully trained Malinois for
use by the Police Department's Canine Unit.
Need for a replacement canine would not be met at this time.
Within a year a replacement canine would need to be purchased
and trained at an approximate cost of $8,855.00 to the City of
Roanoke.
Opportunity to possess and utilize a uniquely trained canine at no
cost to the City of Roanoke may not be available again in the near
future.
3. Compliance with City Code need not be considered.
Honorable David A. Bowers, Mayor
and Members of City Council
Page 3
January 18, 2000
C. RECOMMENDATION:
City Council concur with Alternative "A."
Authorize the city manager to accept the gift of a fully trained Malinois
(breed) canine, from the AARP, to be used by the Police Department's
Canine Unit.
Respectfully submitted,
City Manager
CC:
City Attorney
Finance Director
City Clerk
Director of Publib Safety
Police Chief
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
February 7, 2000
The Honorable Vice-Mayor
and Members of Roanoke
City Council
Roanoke, Virginia
Dear Members of Council:
I am delighted to share with you the attached correspondence dated
February 1, 2000, from the Honorable George M. McMillan, Sheriff of
the City of Roanoke, indicating that, once again, our Roanoke City
Jail has been fully accredited by the National Commission on
Correctional Health Care.
Our thanks and commendation to Sheriff McMillan.
I would respectfully request that this item be placed on the
Consent Agenda of Council at our next regular meeting and
thereafter be received and filed.
Sincerely,
Mayor
DAB: jms
Enclosure
RECEIVED"
G e° r ge R cMfin. Oc kMe!ovMxAi419~4~0~iSheriff ~t~t
(540) 853-2941 Fax (540) 224-3178
E-maih sheriff~ci.roanoke.va.us
Internet: http://www.ci.roanoke.va.us/depts/sheriff/
February 1, 2000
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Just for your information, I am attaching a copy of the Accreditation Report I received
from the National Commission on Correctional Health Care showing that the Roanoke City Jail
is fully accredited once again. As noted in our letter, we will be receiving our Certificate of
Accreditation and accreditation plaque in the near future.
With personal regards and best wishes, I am
Sincerely,
George M. McMillan
Sheriff
GMM/tmw
cc:
Darlene Burcham, City Manager
Circuit Court Judges
General District Court Judges
Juvenile & Domestic Relations Court Judges
A NA TIONA LL Y ACCREDITED SHERIFF'S OFFICE
N,dTION,4L COA4A41SSION ON CORRECTION,4L HEALTH C,4RE
1300 W. BELMONT AVENUE CHICAGO, ILLINOIS 60657-3240 (773) 880-1460 FAX: (773) 880-2424
~ :~.~iU~~ ~
' ~.'.v,.' t: .,,;~,'
Janua~ 26,2000
Geaorge M. McMillan, Shedff
Roanoke City Jail
PO Box 494
Roanoke, VA 24003
Dear Sheriff McMillan:
Congratulations! The Accreditation Committee of the National Commission on Correctional
Health Care (NCCHC), upon receipt of further documentation, voted to continue to accredit the
Roanoke City Jail for its compliance with NCCHC Standards for Health Services in Jails.
Enclosed is the Accreditation Report of your facility which documents its compliance with the
Standards.
The Commission congratulates you on your achievement and wishes you continued success in
the future. Your Certificate of Accreditation and accreditation plaque will be sent under
separate cover. It is anticipated that the next scheduled on-site survey of the facility will occur
sometime prior to October 2002. If we can be of any assistance to you, please feel free to call
us at any time.
Sincerely,
"-'Judith A. Stanley, MS, CCHP
Director of Accreditation
Enclosure
cc: Edward A. Harrison, NCCHC President
Mary Tarnowski Interim HSA
NAL
REVISED ACCREDITATION REPORT ON
THE HEALTH CARE SERVICES AT
Roanoke City Jail
Roanoke, VA
October 22, 1999
(01/25/2000 Revision)
National Commission on Correctional Health Care
1300 W. Belmont Avenue
Chicago, IL 60657-3240
(773) 880-1460
Accreditation Report
Roanoke City Jail, VA
October 22, 1999
Page 1
FACILI"I'Y PROFILE
Type of Facility:
Constructed in:
Jail
1979 with Annex addition in 1996
Renovations: None
This facility is seekin.q continuing accreditation. It was first accredited in 1987.,
Size of Facility:
Total admissions population (7/1/98- 6~30~99):
10,322
Design-rated capacity:
Average daily population:
Average daily intake:
83O
725
27
This jail was surveyed for continuing accreditation on August 16 - 17, 1999 by Glen Johnson, MD,
CCHP-A; William T. Haeck, MD, CCHP; Faye Bastian, RN, CCHP; and Betty Hron, RN, CCHP-A,
lead surveyor.
This city jail is part of the sheriff's office complex in a small metropolitan city in an eastern mid-
Atlantic seaboard state. The original four-story facility, which housed 162 inmates, has undergone
several renovations (including double-bunking) and additions over the past thirty years. The
Annex, connected to the main jail structure on the first and second floors, was completed in 1996
raising the design rated capacity to 830. The inmate population consists of both male and female,
minimum to maximum security pre-trial, state, and federal inmates.
The first floor of the facility (jail and annex) houses the public information lobby, main jail control
center, intake booking, the classification office and classification holding area, a medical
examination room, inmate property room, kitchen, and laundry. The second floor of the complex
houses the Sheriff's Administrative offices which are accessible through a public entrance and the
jail complex. The jail portion of the second floor contains female intake booking and property
storage, the library, visitation, program meeting rooms, staff break room, and the staff training
office and conference room. Female housing, and minimum security male housing units consisting
of eight pods, each containing ten cells on a common day room, are also located on this floor.
The third floor contains eight medium security housing units, each containing ten cells on a
common day room, a gym and weight room, the commissary, a barber shop, educational offices
program meeting rooms, as well as attorney and visitation areas. The fourth floor houses
maximum security inmates (including segregation) in eight pods each containing seven-cells on a
common day room, access to outdoor recreation, program meeting rooms, an indoor gym, the
health services unit, and a seven-bed infirmary.
On the day of the survey, the population was 548 and consisted of 460 adult males and 88 adult
females. Correctional staffing included approximately 100 correctional officers on duty during the
three work shifts.
-%
Accreditation Report October 22; 1999
Roanoke City Jail, VA Page 2
Health services are provided by a national correctional health contractor which provides medical,
mental, and dental services, including staffing. Pharmaceutical, radiology, and laboratory services
are subcontracted. '
Staffing (FTE)
Administrator(RN) 1.0
Physician 0.4
RN 1.4
LPN 7.6
Psychiatrist 0.075
Dentist 0.2
Dental Assistant 0.25
Mental Health 0.6
Administrative Asst. 1
Secretary 0.5
The on-site survey consisted of touring the inmate housing areas including segregation; clinic area;
and kitchen including food storage areas. Documentation was reviewed including statistical,
pharmaceutical, and environmental inspection reports, administrative, quality improvement, and
health staff minutes of meetings, policies and procedures, job descriptions, provider licenses,
health staff and security training records, and thirty-nine medical records including three death
records. Interviews, conducted on a structured and confidential basis, included the sheriff, the
health services administrator, responsible physician, dentist, mental health counselor, food services
manager, infection control nurse, two health care providers, four correctional officers, and four
inmates who were randomly selected.
Survey findings regarding standards compliance follows below.
Accreditation Report
Roanoke City Jail, VA
I. ANALYSIS
A.
SUMMARY AUDIT
II.
Essential Standards
33 Essential Jail Standards
00 Essential Standards Not Applicable
33 Applicable Essential Standards
33 Applicable Essential Standards Met
00 Applicable Essential Standards Not Met
B. Important Standards
36 Important Jail Standards
01 Important Standards Not Applicable
35 Applicable Important Standards
35 Applicable Important Standards Met
(must be 30 or 85% of 35 Important Standards).
00 Applicable Important Standards Not Met
DOCUMENTATION. Accreditation requires that a facility meet all
essential standards, and 85% of all applicable important standards.
Bo
D°
Essential Standards Not Applicable
None
Essential Standards Not Met
None
Important Standards Not Applicable
J-24. Correctional Health Coordinator
Important Standards Not Met
None
October 22, -1999
Page 3
applicable
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 24, 2000
File #15-110488
Barbara N. Duerk, Chair
Roanoke Neighborhood Partnership Steering Committee
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
This is to advise you that on February 14, 2000, Cad D. Cooper qualified as a member of
the Roanoke Neighborhood Partnership Steering Committee for a term ending November
30, 2002.
Sincerely,
Mary F. Parker, CMC
City Clerk'
MFP:Io
pc:
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
Sandra H. Eakin, Deputy City Clerk
C:WlyFil~\f,~b22.wpd
· m r~ ~ Pzl:33
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Carl D. Cooper, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Partnership Steering Committee for a
term ending November 30, 2002, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this/~' day of -/~'~o~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY
C:~VIyFil~\feb7.wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 24, 2000
File #15-110-230
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on February 8, 2000, Mark C. McConnel qualified as a member
of the Roanoke Arts Commission for a term ending June 30, 2001.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Lanell Otey, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
C :",My Filea\ feb22, wpd
t~ECEiVED
'"" FE~ 8 ~'"'~°
UU - F q
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark C. McConnel, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term ending
June 30, 2001, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this ~' day of
ARTHUR B. CRUSH, III, CLERK
BY
,DEPUTY CLERK
C:\MyFiles\dec20.wpd
RNKE ECON DEV PFIRTNERS Fax:540-344-6096 .lan 26 '00 10:27 P. 01/01
MEMORANDUM
TO:
FROM:
RE:
DATE:
Mary Parker
Eula Rosenbergcr t~
Annual Partnership Report to Roanoke City CounCil
.lanuary 26, 2000
Please reserve a slot on your city council agen~ on Tue.eday, February 22 at 2:00 p.m. for Phil
Sparks to present thc annual Partnership report.
Please confirm d~te and time. Thank you.
JAN-~6-2000 0c3::~4
540 344 60S~6
111 FliANKLIN PLAZA. SUIT[ 333,
IOANOK[, ¥1RGIHIA 24011
,S4CI- 34 $- I
! -IO0-1. OC'AIE2
WWw. ROAflOKI.ORG
P.O1
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #22-304-387
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication from Vice-Mayor C. Nelson Harris with regard to
the City Health Department's Dental Program, which communication was before the
Council of the City of Roanoke at a regular meeting held on Tuesday, February 22, 2000.
On motion, duly seconded and unanimously adopted, the communication was referred to
the City Manager for study, report and recommendation and to fiscal year 2000-01 budget
study.
You were requested to address the following issues in your report:
Council Member Swain requested input from the school system in regard to
sharing in the cost of the dental program; Council Member Trout suggested
that the matter be included in the City's 2001 Legislative Program for funding
assistance from the General Assembly based upon the average household
income level, and inquired as to whether dental care services are provided
by the Bradley Free Clinic; and the Mayor requested a clarification as to why
Roanoke County and the City of Salem provide dental care for
disadvantaged children through their Public Health Department while the
Roanoke City Health Department does not provide the same service.
C:'~VlyFilc~\ fcb22.wlxl
Darlene L. Burcham
February 24, 2000
Page 2
~, ~,~,~ ~, ~~,~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: William M. Hackworth, City Attorney
C: LMy Files\feb22.wlxi
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 22, 2000
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and
Members of Roanoke
City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Over the past several weeks, I have given personal attention to a recent development
within the City Health Department, specifically the Dental Program. This program has
provided vital services to our children and to their families over the years; however, the
health of this program is now in jeopardy.
The Dental Program is not mandated by the Commonwealth of Virginia and, therefore, is
no longer receiving financial support from Richmond. The Dental Program's future is
further complicated by its ongoing struggle to attract and retain a qualified, full-time dentist
due to salary and other components. Consequently, the Dental Program is no longer
operating at capacity as it has in recent years. Given the critical service this program
provides and the population it serves, I hope City Council will seek whatever means
possible to assist this program and to enable it to be brought back to the service standard
advocated by our City's Health Department officials.
During the period of July 1, 1998, through June 30, 1999, the Roanoke City Health
Department Dental Program recorded 2,100 patient visits resulting in services valued at
$243,722.00. A few years ago, the Roanoke City Health Department Dental Program
employed two full-time dentists. Presently, we have one part-time dentist. Given that
Roanoke City has over 7,000 children who, under Federal guidelines, qualify for free or
reduced-price school lunches, the client population for this service is significant and far
exceeds the ability of being adequately served by a part-time position.
Please allow me to share an additional concern. Some may simply suggest that if children
cannot receive dental care through the City Health Department, they can go to private-
sector dentists. While Medicaid does pay up to a certain amount for dental care, the vast
majority of private sector dentists in our area do not accept Medicaid patients. Apparently,
this is for two reasons: first, Medicaid does not reimburse at a level many dentists feel is
acceptable; and second, dentists often complain that Medicaid patients have problems with
The Honorable Mayor and
Members of Roanoke
City Council
February 22, 2000
Page 2
scheduling and keeping appointments. The end result is that in the absence of a fully
operational public health dental program, the children who are clients for that service are
not being treated in the private sector. For further details on this matter, I call your
attention to the attachment to this letter entitled, "Key Findings of Four Dental Care
Studies."
What can we do? First, I recommend that this concern be referred to our City Manager for
review. Second, it is my understanding that the City Health Department will forward to this
Council a request for funding. The Health Department may ask Council, through a
Supplemental Budget request, to provide the financial difference between operating costs
of the program and what the Health Department receives in payments and
reimbursements. I anticipate the request to be in the range of $60,000.00 to $70,000.00.
While this request will certainly be a matter for 2000-01 budget study in the coming weeks,
I wish to say in advance that I will strongly support this request and hope you will as well.
The Health Department's Dental Program is a valued and needed service in our
community. Failure to adequately service the dental and related health care needs of our
children now will result in additional public health costs in the future. I ask for your
favorable consideration and I thank you for your attention to this most important matter.
Sincerely,
C. Nelson Harris
Vice-Mayor
CNH:jms
Attachment
pc: Darlene L. Burcham, City Manager
Key Findings of Four Dental Care Studies
"Lack of Dental Providers in Roanoke City" (Roberta Brogan for the
Community Based Health Care Coalition, July '1995):
· The study recommended policy changes for Medicaid reimbursement rates
and education for dentists, parents, and children.
· Lack of dental providers in Roanoke City causes TAP Head Start to use
dentists outside Roanoke City, resulting in rides of over an hour for some
children to have a dental exam.
· Five key causes of poor access were identified. They included negative
provider perceptions and attitudes toward the Medicaid population resulting in
lack of participation, patient behaviors that and attitudes, lack of education,
Iow reimbursement rates, and lack of transportation.
· The average time for a Medicaid child in Roanoke to complete a dental exam
is 7.1 weeks. The mean time for securing an appointment is 4.2 weeks after
the initial call. 35% of children must return for follow-up treatment. 5% refuse
follow-up treatment. The number of children able to receive complete dental
care in Roanoke City maintains a mean distribution of 17.6%.
"A Utilization Study of Pediatric Dental Care Services" (Community Based
Health Care Project, November 1995):
· 20% of families said they received Medicaid; 49% said they had dental
insurance.
· 75% of children had been seen by a dentist in the past year; 25% had not
been seen.
· Among all families with children who were not seen by a dentist, the following
reasons were noted: Too expensive (38%), Dental services not needed
(36%), Dentists will not take Medicaid (14%), No transportation (6%), No
dentist in the area (5%)
· Among Medicaid families with children who were not seen by a dentist, the
following reasons were noted: Dentists will not take Medicaid (34%), Dental
services not needed (23%), Too expensive (22%), No transportation (14%),
No dentist in the area (7%)
· Family income, type of insurance coverage, and commitment to receiving
dental care were factors identified as related to whether or not children were
seen.
· The number of surveys collected from local dentists was small, so no valid
conclusions could be drawn. However, among the 18 respondents 9 said
they had not taken new Medicaid patients in the last year. 10 said they would
not, even if they were referred by an agency that provided transportation to
help minimize broken appointments. The most notable reason was
insufficient reimbursement.
"item 311 - Report on Availability of Dental Health Services" (Study
requested as part of 1996-1998 Appropriations Act & conducted by the
Commissioner of Health):
· Dentist to population ratio in Virginia (1:2002) approximates the national
average.
None of the localities in the Roanoke
Ratios in the Roanoke area:
Salem
Botetourt:
Roanoke County
Craig
Roanoke City
Roanoke Area in Aggregate
area were designated as under-served.
1:1,052
1:5,456
1:6,810
1:4,821
1:1,040
1:1,757
· Two Public Health Dentists were located in the Roanoke area.
· While access to dental care for children is available through Medicaid, only
386 private and 48 public health dentists in the state provided at least $5,000
per year in care for 290,474 Medicaid recipients.
· Because of age limitations for Medicaid dental services, gaps for dental
services remain among Iow socioeconomic individuals and special
populations. Under-served segments included the mentally and physically
disabled, the homeless, the fragile elderly, preschool, and the adult indigent.
· The study recommended an examination of the effect of reimbursement
increases on provider willingness to participate in Medicaid but noted that,
based on previous studies, other barriers including patient behavior and
compliance also need to be addressed for the programs to be successful.
"A Study of Dentist Participation and Payment Rate for Medicaid in
Virginia" (Williamson Institute for Health Studies at VCU, September 1997):
· Access to dental services is affected by the number of providers willing to
accept new Medicaid patients. Only 31% of all dentists in Virginia are
enrolled in Medicaid, and only 64.7% of participating providers accept new
Medicaid patients. In addition, more than 45% of participating providers limit
the number of Medicaid patients they will accept.
· Providers not accepting new Medicaid patients sited a variety of reasons.
The number one reason was an inadequate fee schedule. Other reasons, in
rank order, included broken appointments, excessive paperwork, limitations
on covered services, slow payment, patient behavior, treatment review
procedures, limited practice capacity, and poor dental hygiene of patients.
· Subsequent to this study, budget amendments raised Medicaid
reimbursement to 85% of usual customary and reasonable charges.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 24, 2000
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34687-022200 amending and reordaining certain
sections of the 1999-2000 General, School and School Capital Projects Fund
Appropriations, providing for appropriation of the following:
$36,000.00 for the Addison Aerospace Middle School renovation project for
the replacement of auditorium lighting and sound systems;
$85,322.00 from the Capital Maintenance and Equipment Replacement Fund
to provide for division-wide replacement of music instruments, administrative
computer technology, equipment replacement in the magnet school
programs, facility maintenance equipment needs, high school athletic field
improvements, and replacement of a food service delivery vehicle;
$18,881.00 for the Perkins Act program to provide funds for vocational
equipment;
$10,081.00 for the Western Virginia Regional Science Fair; and
$22,134.00 for the Refugee School Impact Grant.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, February 22, 2000.
C:hMyFil~\fcb22,wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34687-022200.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General, School and School Capital Projects Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General, School and School Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
Nondepartmental $ 62,503,507
Transfers to Other Funds (1) ................................... 61,369,775
Fund Balance
Reserved for CMERP - Schools (2) .............................. $
School Fund
Appropriations
Education
Facilities (3-8) ..............................................
Perkins Act 1999-2000 (9) .....................................
Western Virginia Regional Science Fair 1999-2000 (10-13) ...........
Refugee School Impact Grant 1999-2000 (14) .....................
763,928
$124,198,693
2,408,217
383,539
10,081
22,134
Revenue
Education
Nonoperating (15) ..........................................
Perkins Act 1999-2000 (16) ..................................
Western Virginia Regional Science Fair 1999-2000 (17-18) .........
Refugee School Impact Grant 1999-2000 (19) ....................
School Capital Projects Fund
Education
Addison Middle School Renovation (20) ........................
Capital Improvement Reserve
Public Improvement Bonds - Series 1999 (21) ....................
Transfer to School
Fund (001-004-9310-9530)
Reserved for CMERP (001-3324)
1)
3) Additions - Machinery
and Equipment
4) Replacement-
Machinery and
Equipment
5) Replacement - Data
Processing
Equipment
6) Additions - Machinery
and Equipment
7) Additions - Other
Capital Outlays
8) Replacement - Motor
Vehicles and
Equipment
9) Additions - Machinery
and Equipment
10) Other Professional
Services
11) Conventions/
Education
12) Dues and Association
Memberships
13) Educational and
Recreational
Supplies
14) Other Professional
Services
(030-060-6006-6109-0821 )
(030-060-6006-6302-0801)
(030-060-6006-6307-0806)
(030-060-6006-6681-0821 )
(030-060-6006-6682-0829)
(030-060-6006-6788-0804)
(030-060-6717-6138-0821 )
(030-060-6810-6311-0313)
(030-060-6810-6311-0554)
(030-060-6810-6311-0581 )
(030-060-6810-6311-0614)
(030-060-6811-6311-0313)
$ 85,322
(85,322)
4,175
1,100
2,006
42,047
19,340
16,654
18,881
200
3,761
500
5,620
22,134
$121,507,903
97,261,448
383,539
10,081
22,134
$ 33,449,039
10,968,900
$ 4,115,721
4,115,721
15) Transfer from
General Fund
16) Federal Grant
Receipts
17) Local Match
18) Fees
19) Federal Grant
Receipts
20) Appropriated from
Bond Funds
21) Schools
(030-060-6000-1037)
(030-060-6717-1102)
(030-060-6810-1101 )
(030-060-6810-1103)
(030-060-6811-1102)
(031-060-6090-6896-9001 )
(031-060-9709-9182)
$ 85,322
18,881
2,000
8,081
22,134
36,000
(36,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
February 22, 2000
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
t~ECE!YISD
CITY '~ .....
JESSE A. HALL
Deputy Director
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
David A. Bowers, Mayor
C. Nelson Harris, Vice-Mayor
W. Alvin Hudson, Jr., Council Member
Carroll E. Swain, Council Member
James O. Trout, Council Member
Wilham White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Bowers and Members of City Council:
We have reviewed the attached request to appropriate fimding for the School Board.
This report will appropriate the following:
$36,000.00 for the Addison Aerospace Middle School renovation project for the
replacement of auditorimn lighting and sound systems. Funding will be.provided from
1999 Capital Bond Funds.
$85,322.00 from the Capital Maintenance and Equipment Replacement Fund to provide
for the division-wide replacement of music instruments, for administrative computer
technology, for equipment replacement in the magnet school programs, for facility
maintenance equipment needs, for high school athletic field improvements, and for the
replacement of a food service delivery vehicle.
$18,881.00 for the Perkins Act program to provide funds for vocational equipment. This
continuing program will be one hundred percent reimbursed by federal funds.
$10,081.00 for the Western Virginia Regional Science Fair. This continuing grant
program will be funded with contributions fi'om participating school districts with a local
match of $2,000.00.
Honorable Mayor and Members
of City Council
February 22, 2000
Page 2
$22,134.00 for the Refugee School Impact Grant. This new grant program will use
federal funds on a reimbursement bases to provide services to refugee children.
We recommend that you concur with this request of the School Board.
D~t'(~r ~)f Finance
JDG/hrh/pac
fRoanoke
Melinda J. Payne, Chairman Marsha W. Ellison
F. B. Webster Day, Vice Chairman Sherman P Lea
Chades W. Day I{ECEt¥ ~.[~ R.th C Wilis~n
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.O. Box t qQs, ~'Fe~n~kTe, V~4031 · 540-853-2381 · Fax: 540-853-2951
February 9, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its February 8 meeting voted to request the
Roanoke City Council to appropriate the following funds:
$36,000.00 for the Addison Aerospace Middle School renovation project
for the replacement of auditorium lighting and sound systems. Funding will
be provided from :1997 Capital Bond Funds.
$85,322.00 from the Capital Maintenance and Equipment Replacement
Fund to provide for the division-wide replacement of music instruments, for
administrative computer technology, for equipment replacement in the
magnet school programs, for facility maintenance equipment needs, for high
school athletic field improvements, and for the replacement of a food service
delivery vehicle.
$:18,881.00 for the Perkins ACt program to provide funds for vocational
equipment. This continuing program will be one hundred percent reimbursed
by federal funds.
$:10,081.00 for the Western Virginia Regional Science Fair. This
continuing grant program will be funded with contributions from participating
school districts with a local match of $2,000.00.
$22,134.00 for the Refugee School Impact Grant. This new grant
program will use federal funds on a reimbursement bases to provide services
to refugee children.
Preparing Students for Success
City Council Members
Page 2
February 9, 2000
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda ]. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
v/l~Mr. ]ames D. Grisso
s. Ann Allen (with accounting details)
'~t~ Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
° Charles W. Day
/,,-Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
February 9, 2000
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council'
The School Board at its February 8 meeting voted to request the
Roanoke City Council to appropriate the following funds'
$36,000.00 for the Addison Aerospace Middle School renovation project
for the replacement of auditorium lighting and sound systems. Funding will
be provided from 1997 Capital Bond Funds.
$85,322.00 from the Capital Maintenance and Equipment Replacement
Fund to provide for the division-wide replacement of music instruments, for
administrative computer technology, for equipment replacement in the
magnet school programs, for facility maintenance equipment needs, for high
school athletic field improvements, and for the replacement of a food service
delivery vehicle.
$18,88:[.00 for the Perkins Act program to provide funds for vocational
equipment. This continuing program will be one hundred percent reimbursed
by federal funds.
$10,081.00 for the Western Virginia Regional Science Fair. This
continuing grant program will be funded with contributions from participating
school districts with a local match of $2,000.00.
$22,134.00 for the Refugee School ]:mpact Grant. This new grant
program will use federal funds on a reimbursement basis to provide services
to refugee children.
Preparing Students for Success
City Council Members
Page 2
February 9, 2000
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mrs. Darlene L. Burcham
Mr. William M. Hackworth
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #24-305-429
Sandra H. Eakin
Deputy City Clerk
James D. Grisso, Secretary
Employees Supplemental Retirement System
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No.'34688-022200 amending and reordaining §22.1-3,
Membership Generally, of Chapter 22.1, Pensions and Retirement, of the Code of the City
of Roanoke (1979), as amended, by adding a new subsection with regard to employees
of the Roanoke Valley Detention Commission. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:~xMyFiles\feb22 .wpd
James D. Grisso
February 24, 2000
Page 2
pc:
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. ^pgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph. M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
The Honorable Donald S. Caldwell, Commonwealth's Attorney
John Chambliss, Chair, Roanoke Valley Detention Commission, 5204 Bernard
Drive, S. W., Roanoke, Virginia 24018
Robert E. Tonkinson, Jr., Chair, Board of Trustees, City of Roanoke Pension Plan,
P. O. Box 40032, Roanoke, Virginia 24022-0032
William M. Dowd, Principal, Slabaugh, Morgan, White and Associates, 7204 Glen
Forest Drive, Suite 304, Richmond, Virginia 23226
Dadene L. Burcham, City Manager
Glenn D. Radcliffe, Commissioner, Roanoke Valley Detention Commission
Jesse A. Hall, Commissioner, Roanoke Valley Detention Commission
Joyce L. Sparks, Retirement Administrator, Department of Finance
C:'xMyFile~'eb22.wlxl
INTHE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34688-022200.
AN ORDINANCE amending and reordaining §22.1-3, Membership Generally, of Chapter
22.1, Pensions and Retirement, of the Code of the City of Roanoke (1979), as amended, by adding
a new subsection, and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 22.1-3, Membership Generally, of Chapter 22.1, Pensions and Retirement,
of the Code of the City of Roanoke (1979), as amended, is hereby amended and reordained to read
and provide as follows:
§22.1-3. Membership Generally.
Employees who are members of either the ERS or ESRS who become
(i)
employees of the Roanoke Valley Detention Commission at such time as the
Roanoke Valley Detention Center is placed in service pursuant to the terms of the
Roanoke Valley Detention Commission Service Agreement dated October 7, 1998,
shall continue to be members of such system. Employees of the Roanoke Valley
Detention Commission shall become members of ESRS, if the Commission so
requires.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist and this ordinance shall be in full force and effect upon its passage.
ATTEST:
H:UVlEASURES~-AM22.1
oanolce 3Yalle lPetention Commission
February 22, 2000
Honorable David A. Bowers, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable W. Alvin Hudson, Jr., Council Member
Honorable Carroll E. Swain, Council Member
Honorable James O. Trout, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Dear Honorable Mayor and Members of Council:
On October 7, 1998, the Roanoke Valley Detention Commission (RVDC) Service Agreement was
signed by the following localities:
City of Roanoke
City of Salem
County of Botetourt
County of Franklin
County of Roanoke
The RVDC was created to renovate the twenty-one (21) bed facility and construct an addition to
the existing Detention Center. Also, the RVDC will equip, maintain and operate the expanded
eighty-one bed Detention Center. Upon completion of Phase I, scheduled for May 2000, the
facility will be placed in service and the RVDC will assume responsibility for operation. Section
4.10 of the Service Agreement (copy attached) states that the current employees of the existing
Detention Center will become employees of the Commission, but will remain members of the City
of Roanoke Pension Plan. The service agreement did not provide for new employees hired by the
RVDC being members of the City's Pension Plan.
The RVDC adopted a resolution (copy attached) January 20, 2000, requesting that all new full
time employees also be allowed to be members of the City's pension plan. Required contributions
on behalf of the employees will be paid to the Pension Plan by the RVDC.
Honorable Mayor and Members
of City Council
February 22, 2000
Page 2
We recommend City Council adopt the accompanying ordinance authorizing current and future
employees hired by the RVDC be eligible for membership in the City's pension plan. This
recommendation has been discussed with the City Manager and Director of Finance, both of whom
concur. We would be pleased to answer any questions.
Sincerely,
Jesse A. Hall
Commissioner
Glenn D. Radcliffe
Commissioner
JAH/GDR:s
Attachments
C~
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
John Chambliss, Chairman, Roanoke Valley Detention Commission
Robert E. Tonkinson, Jr., Chairman, Board of Trustees, City of Roanoke Pension Plan
Joyce L. Sparks, Retirement Administrator
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #183-529
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34689-022200 adopting an Environmental Policy for
the City of Roanoke as set forth in a report of the City Manager under date of February 22,
2000. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Wanda Jackson, Safety Specialist, Risk Management
C:hMyFil~\fcb22.wpd
754
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34689-022200.
A RESOLUTION adopting an Environmental Policy for Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke that this Council hereby adopts
the Environmental Policy set forth in the City Manager's Report to this Council dated February 22,
2000, which is entitled Roanoke Government Environmental Policy and directs that the City
Manager implement this Policy.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report'00 FE_R 16 Atl :45
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Roanoke Environmental Policy
Background:
Roanoke has been working to resolve environmental issues at the Public Works
Center. It is now our desire to move forward with a goal to assure that such incidents
are not repeated, as well as to ensure that Roanoke remains in compliance with all
environmental rules and regulations. Moreover, it is our goal that the city will set an
example in the area of environmental concerns by taking a proactive approach to make
the city a better place to live and work by finding ways to continually enhance the
environment.
On January 19, 2000, a 15 member environmental policy team, which includes
representatives from the City Attorney's Office, the City Manager's Office, Public Safety,
and Public Works, prepared a draft environmental policy statement. This policy will
govern the operational methods for all facilities that Roanoke operates or controls.
Employees at all levels will be trained, monitored, and required to adhere to its every
aspect.
Considerations:
The attached policy, upon approval by City Council, will be the backbone of Roanoke's
Environmental Management System. Council's approval is necessary, so that
immediate steps can be taken to incorporate the environmental management system
into Roanoke's standard business practices and to initiate employee training.
Recommended Actions:
It is recommended that Council approve the attached Environmental Policy.
Respectfully submitted,
City Manager
Attachment: I
C~
Mary Parker, City Clerk
William Hackworth, City Attorney
James D. Grisso, Director of Finance
Wanda Jackson, Safety Specialist
#00-06
DRAFT- February 15, 2000
Roanoke Government Environmental Policy
Understanding the need to be good stewards, Roanoke government is
committed to the protection of the environment while providing first class
municipal services to our citizens and visitors.
To demonstrate its commitment, the City of Roanoke government will:
1. Comply with all applicable environmental legislation, regulations and
internal requirements, and municipal standards;
2. Educate and train our city employees for improved environmental
performance and increased awareness of environmental issues;
3. Practice the principles of prevention of pollution;
4. Continue to improve our environmental management system and make it
an integral part of our standard business practices;
5. Set and periodically review environmental objectives and targets;
6. Identify and implement methods to reduce the generation of solid and
hazardous waste; and
7. Encourage and increase citizen awareness and involvement in efforts to
protect the environment.
This commitment to protect the environment is required of all city employees
at all levels.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #27-60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34690-022200 amending and reordaining certain
sections of the 1999~2000 Sewage Treatment Fund Appropriations, providing for
appropriation of $23,000.00, in connection with design and development of contract
documents by Spectrum Engineers, P. C., for construction of a new variable frequency
drive electric motor at the Water Pollution Control Plant. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Charles M. Huffine, City Engineer
L. Bane Coburn, Project Manager, Engineering
Scott Shidey, Manager, Water Pollution Control Plant
C:~4yFilm\fcb22.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34690-022200.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Sewage Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Sewage Treatment Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay $ 60,421,473
Variable Frequency Drive Electric Motor (1) ....................... 23,000
Retained Eamin.qs
Retained Earnings (2) ........................................ $ 30,125,336
1 ) Appropriated from
General Revenue (003-056-8358-9003) $ 23,000
2) Retained Earnings (003-3336) (23,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 22, 2000
'00 F~9 16 ~1t :45
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Funds Appropriation,
Design of And Develop Contract Documents for
Variable Frequency Drive Electric Motor
Water Pollution Control Plant
Proposal No. 99-11-5
Background:
The No. 7 methane gas powered blower engine at the Water Pollution Control Plant has
been in service since 1973. It has outlived its economic life and needs to be replaced.
It has been determined that a variable frequency drive electric motor will provide
dependable service with less maintenance and repair than the present engine.
After proper advertisement, proposals were received on January 7, 2000 for the design
of the 1750 HP 4160 Volt variable frequency drive electric motor, development of contract
documents for the construction of the motor, and supervision of the purchase and
installation of the motor at the Water Pollution Control Plant. Bids will be taken on the
motor and installation after completion of the contract documents. Only one proposal was
received and that was from Spectrum Engineers, P.C., of Roanoke, Virginia.
Considerations:
Spectrum Engineers, P.C. is the firm that designed the original 1700 HP direct drive motor
and related work. After interviewing the firm, the review team deemed it capable of the
design work for this project.
A fee for engineering design and other services mentioned above was negotiated in the
amount of $21,000. It is estimated the cost of construction of this project is $550,000;
therefore, the fee for the design and other services is reasonable.
Honorable David A. Bowers, Mayor and
Members of City Council
Funds Appropriation
Design of and Contract Documents for
Variable Frequency Drive Electric Motor
Water Pollution Control Plant
February 22, 2000
Page 2
Funding is in the Water Pollution Control Plant Retained Earnings Account to be
transferred as follows:
Fee for Services
Advertising, reproduction of
contract documents, etc.
Total
$21,000
2,000
$23,000
Funding needs to be appropriated.to a new capital account in the Sewer Fund entitled
"Variable Frequency Drive Electric Motor."
Recommended Action(s):
Approve the attached budget ordinance to appropriate the funding to have Spectrum
Engineers, P.C. perform the services mentioned above for the variable frequency drive
electric motor and related work at the Water Pollution Control Plant.
Respectfully submitted,
City Manager
DLB/LBC/fm
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
L. Bane Coburn, Project Manager
#00-112
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #27-60-237
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34691-022200 amending and reordaining certain
sections of the 1999-2000 Capital prOjects Fund Appropriations, providing for transfer of
$41,580.00, in connection with design of the Salem Turnpike Drainage Project, 29th Street
to 31st Street. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Charles M. Huffine, City Engineer
J. Greg Reed, Project Manager, Engineering
C :~Viy Files~'¢b22. wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #27-60-237
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 22, 2000, Council Member Swain referred to a meeting that is to be scheduled
in the near future by City staff regarding the Forest Park Watershed situation. He
suggested that neighborhood leaders be invited to participate.
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Charles M. Huffine, City Engineer
J. Greg Reed, Project Manager, Engineering
C:",My Filca\ fcb22, w~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34691-022200.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Sanitation
Salem Turnpike Drainage Project (1) .............................
Capital Improvement Reserve
Public Improvement Bond Series 1992 (2) ........................
Public Improvement Bond Series 1996 (3) ........................
1 ) Appropriated from
Bond Funds
2) Storm Drains
3) Storm Drains
(008-052-9697-9001) $
(008-052-9700-9176) (
(008-052-9701-9176) (
41,580
18,280)
23,300)
$ 1,002,068
41,580
$ 20,236,968
-0-
757,658
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
I~ECEI~ED
Roanoke City Council
Regular Agenda Report
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Salem Turnpike Drainage Project
29m Street to 31st Street
Background:
Drainage problems have existed for many years along Salem Turnpike in the vicinity of 29th
Street to 31st Street, adjacent to the Landsdowne Park Neighborhood (see Attachment 1).
These include standing water on and along the roadway and drainage and erosion
problems on private property. Ice from standing water on the roadway is typical during
winter months. The scope of work for this project will include the evaluation of drainage
watersheds for this area and the preparation of engineering design and construction
documents for drainage structures and systems as required and within the project
allowable budget.
The Salem Turnpike Drainage Project was included in the Capital Improvement Program
(CIP), approved by City Council on July 21, 1997. This project received a high priority
rating and funding was established in the 1997 Bond Referendum. Following a published
Request for Proposals and review of submitting firms, Lumsden Associates, P.C., 4664
Brambleton Avenue, S.W., Roanoke, Virginia 24018, was selected to perform design
services for this project.
The proposed contract with Lumsden Associates, P.C. provides for an engineering design
of the Salem Turnpike Drainage Project to stay within the construction and property rights
acquisition budget of $458,420. The engineering design will utilize grading, curb and
gutter, storm drain piping and drainage structures as required. The proposal from
Lumsden Associates, P.C. for the professional design services necessary for this project
is $37,800. Adding a 10% ($3,780) contingency for potential scope of work changes in
project design, would bring the total fee to $41,580.
Information mailers will be sent to individual property owners and neighborhood meetings
will be scheduled from conceptual to final design phases.
Considerations:
The cost of this design project will be $37,800 with a contingency of $3,780, for a total
appropriation of $41,580. Funding is available in the following accounts:
Honorable David A. Bowers, Mayor, and Members of City Council
SALEM TURNPIKE DRAINAGE PROJECT
29th STREET TO 31't STREET
February 22, 2000
Page 2
Public Improvement Bond Series 1992A, acct. no. 008-052-9700-9176
Public Improvement Bond Series 1996, acct. no. 008-052-9701-9176
$18,280
23,300
Total $41,580
Recommended Action:
Transfer funding for the design of the Salem Turnpike Drainage Project, 29th Street to 31st
Street.
Respectfully submitted,
City Manager
Attachments: 1
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
J. Greg Reed, P.E., Project Manager
# 00-113
ATTACHMENT
II
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #60-405-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34692-022200 amending and reordaining certain
sections of the 1999-2000 Water Fund Appropriations, providing for appropriation of
$150,000.00, in connection with a contract with Mattern & Craig, Inc., for groundwater
resource development, in the amount of $135,525.00, and $14,475.00 for a contingency
fund. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Charles M. Huffine, City Engineer
Phillip C. Schirmer, Assistant City Engineer
C:~lyFil~\fcb22.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34692-022200.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Water Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay $
Groundwater Development (1) .................................
Retained EaminQ$
Retained Earnings (2)
1 ) Appropriated from
General Revenue
2) Retained Earnings
1,354,601
150,000
....................................... $ 30,141,441
(002-056-8389-9003)
(002-3336)
$ 150,000
(150,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #60-405-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34693-022200 authorizing a contract with Mattern
& Craig, Inc., in the amount of $135,525.00, for design and development of construction
documents and related work for wells or systems for alternative water supplies as
described in a report of the City Manager dated February 22, 2000. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Phillip C. Schirmer, Assistant City Engineer
C:'dVlyFil~b22.wpd
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34693-022200.
ARESOLUTION authorizing a contract with Mattern & Craig, Inc., for engineering services
for the design and development of construction documents and related work for wells or systems for
alternative water supplies.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, a contract with Mattern & Craig, Inc., in the amount of $135,525 for engineering
services for the design and development of construction documents and related work for wells or
systems for alternative water supplies as described in the City Manager's report to this Council dated
February 22, 2000.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the City Manager's report to this Council dated February 22, 2000.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report '00 FEH 17 ~2:22
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Alternative Water Supplies - Groundwater Development
Background:
In response to the 1999 drought and water conservation efforts, City staffwas directed to
investigate alternative water supply sources. One of these alternatives is the use of
groundwater, more commonly known as wells. A Preliminary Groundwater Resource
Development Report was prepared for the City by HSI Geotrans of Glen Allen, Virginia.
The HSI Geotrans report concluded that there is a good opportunity for development of
groundwater resources in the City of Roanoke. The report identified eight potential well
sites. One production well has been drilled and placed into service at the Carvins Cove
Water Treatment Plant. This well is currently producing approximately 300,000 gallons per
day.
Considerations:
The proposed engineering services contract with Mattern & Craig, Inc., 701 First Street,
S.W., Roanoke Virginia 24016, and their subcontractor, HSI Geotrans, will provide for
further groundwater resource development. The contract will provide engineering services
for the design and development of construction documents for one additional production
well at Carvins Cove, a well system to provide potable water to the Concession area at
Carvins Cove and one production well to be located in southeast Roanoke City. The
contract value is $135,525. The estimated total cost of developing the proposed wells,
including this contract, is approximately $625,000.
Recommended Action:
City Council authorize the City Manager to execute a contract for the above services with
Mattern & Craig, Inc. for Groundwater Development, in a form acceptable to the City
Attorney, for an initial contract value of $135,525. Authorize the Director of Finance to
appropriate $150,000 for the Water Fund Retained Earning to an account entitled
"Groundwater Development" to fund the contract and provide a $14,475 contingency fund.
Respectfully submitted,
Darlene L. Burcham
City Manager
Honorable David A. Bowers, Mayor, and Members of City Council
ALTERNATIVE WATER SUPPLIES - GROUNDWATER DEVELOPMENT
February 22, 2000
Page 2
C~
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Philip C. Schirmer, P.E., L.S., Assistant City Engineer
# 00-118
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #5-60-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34694-022200 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$33,721.00, in connection with acceptance of a V-STOP Domestic Violence Grant from the
Virginia Department of Criminal Justice Services. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Tuesday, February 22, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:¸
Darlene L. Burcham, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C:kMyFile~\feb22.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34694-022200.
AN ORDINANCE to amend and reo~ain certain se~ions ~the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 1,847,827
V-STOP Grant - 2000 (1-9) ..................................... 33,721
Revenue
Public Safety $ 1,847,827.
V-STOP Grant - 2000 (10) ..................................... 33,721
1) Salaries
2) ICMA RC Retirement
3) FICA
4) Medical Insurance
5) Dental Insurance
6) Fees for Professional
Services
7) Telephone
8) Administrative Supplies
9) Training and Development
10) State Grant Receipts
(035-050-3316-1002)
(035-050-3316-1115)
(035-050-3316-1120)
(035-050-3316-1125)
(035-050-3316-1126)
(035-050-3316-2010)
(035-050-3316-2020)
(035-050-3316-2030)
(035-050-3316-2044)
(035-050-3316-3301 )
23,902
2,330
1,829
1,908
185
120
192
2,225
1,030
33,721
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #5-60-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34695-022200 accepting the Services, Training,
Officers, Prosecution Violence AgainSt Women (V-STOP) Grant offer, in the amount of
$33,721.00, made to the City by the Virginia Department of Criminal Justice Services and
authorizing execution of any required documentation on behalf of the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc~
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C:X, MyFii~\fcb22.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34695-022200.
A RESOLUTION accepting the Services, Training, Officers, Prosecution Violence Against
Women (V-STOP) Grant offer made to the City by the Virginia Department of Criminal Justice
Services and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept Services, Training, Officers, Prosecution
Violence Against Women (V-STOP) grant offered by the Virginia Department of Criminal Justice
Services in the amount of $33,721. The grant which requires a $22,212 in-kind match by the City
is more particularly described in the report of the City Manager, dated February 22, 2000, upon all
the terms, provisions and conditions relating to the receipt of such funds.
2. The City Manager and the City Clerk, are hereby authorized to execute, seal and
attest, respectively, the grant agreement and all necessary documents required to accept the grant,
including any documents providing for indemnification from the City that may be required for the
City's acceptance of this grant, all such documents to be approved as to form by the City Attorney.
3. The City Manager is further directed to furnish such additional information as may
be required in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #5-60-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 22, 2000, Council Member Wyatt inquired as to the specific type of training
required for the Senior Police Officer investigating domestic violence cases.
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of POlice
C:'uMyFilc~'t feb22, wpd
Roanoke City Counc~lr y
Regular Agenda Report
Meeting Date: February 22,'----'~00
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: V-STOP Domestic Violence Grant Appropriation
Background:
The Roanoke Police Department currently has no specialized domestic violence response
unit. Felony domestic violence crimes are investigated by the Criminal Investigations
Bureau, while most misdemeanor domestic violence crimes are investigated by the patrol
officer who receives the initial report. Need exists to provide investigation, support, and
documentation of domestic violence offenses in the City.
The Virginia Department of Criminal Justice Services (DCJS) provides annual grant
funding for activities which increase the apprehension, prosecution, and adjudication of
persons committing violent crimes against women. This program is named "Services,
Training, Officers, Prosecution Violence Against Women (V-STOP). In calendar year
1999, DCJS grant funds provided the Roanoke Police Department with a half-time
Domestic Violence Specialist who provided services to 630 victims of domestic violence.
State DCJS grant funds of $33,721 have been awarded for calendar year 2000. These
funds will expand the half-time Domestic Violence Specialist to a full-time position, and
services will be provided to approximately 1400 victims. V-STOP funding will continue
through 2001, and it is anticipated to be extended through 2003. Annual reapplication for
funding is required.
Considerations:
To fully implement V-STOP grant activities, the City will provide an in-kind match of
$22,212. As the City in-kind match, a Senior Police Officer will work part-time (salary plus
benefits) investigating domestic violence cases in coordination with the DomesticViolence
Specialist civilian position.
Recommended Action:
Accept grant funds and authorize the City Manager to execute grant agreement(s) and any
other grant documents related to the V-STOP grant. Appropriate $33,721 from the DCJS'
V-STOP grant program to accounts established by the Director of Finance in accordance
with State grant requirements.
Mayor David A. Bowers
Members of City Council
Page 2
February 22, 2000
Salary
Retirement
FICA
Medical
Dental
Fees for Professional Services
Telephone
Supplies
Training
(035-050-3316-1002)
(035-050-3316-1115)
(035-050-3316-1120)
(035-050-3316-1125)
(035-050-3316-1126)
(035-050-3316-2010)
(035-050-3316-2020)
(035-050-3316-2030)
(035-050-3316-2044)
$23,902
$ 2,330
$1,829
$1,908
$ 185
$ 120
$ 192
$ 2,225
$1,030
$33,721
Increase the following grant fund revenue estimate:
State grant receipts
$33,721
Respectfully submitted,
City Manager
C;
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Finance Director
George Snead, Public Safety Director
^. L. Gaskins, Police Chief
#2000-405
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #5-291
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34696-022200 authorizing execution of an
agreement between the City of Roanoke and U. S. Cellular, providing for use of cellular
phones for the Crime ADatement Residential Effort patrol program. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C:'~yFile~\fcb22.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34696-022200.
A RESOLUTION authorizing execution of an agreement between the City of Roanoke and
U.S. Cellular, providing for use of cellular phones for the Crime Abatement Residential Effort
(C.A.R.E.) patrol program.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, an agreement with U.S. Cellular, providing for use of cellular
phones for the Crime Abatement Residential Effort (C.A.R.E.) patrol program.
2. Such agreement which shall be approved as to form by the City Attorney shall be in
substantially the form set forth in the attachment to the report of the City Manager dated February
22, 2000.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: U.S. Cellular Donated Telephone Contractual Agreement
Background:
The city has supported the C.A.R.E. Patrol since it began on May 21, 1997. C.A.R.E. is an
acronym for a trained group of citizen volunteers known as the Crime Abatement Residential E__ffort
patrol. The patrol is a citizen organization that voluntarily patrols designated neighborhoods in
teams with cellular telephones donated by U.S. Cellular. The teams are not permitted to intervene
in any way other than to observe and report information. The Police C.A.R.E. Advisor trains the
C.A.R.E. members on limitations and patrol techniques. The Police Department acts in an advisory
capacity to the C.A.R.E. patrol, which is self-governed and operates with bylaws. U.S.Cellular also
provides cellular phones and services to Roanoke Police Department participants in U.S. Cellular's
S.A.F.E. program for domestic violence. The cellular telephones are used only in dialing 911
emergency services. Citizen interest in this program is very high. There is an increase in the
sense of volunteerism in that an additional three classes have recently been held to train more
citizens in the use of the cellular phones.
Considerations:
In order to continue the use of these donated cellular telephones, U.S. Cellular requires that a
liability release be signed on behalf of the city.
Recommended Action:
City Council authorize the City Manager to sign the attached agreement prepared by U.S. Cellular.
City Manager
Attachment
cc;
Mary Parker, City Clerk
William Hackworth, City Attorney
James Grisso, Finance Director
George Snead, Public Safety Director
A. L. Gaskins, Police Chief
#2000-406
UiS. Cellular
Attachment
U.S. Cellular
STOP ABUSE FROM EXISTINGsM (S.A.F.E.sM)
AGREEMENT
THIS AGREEMENT is entered into between U.S. Cellular ("Company") and
("Coordinator") for the purpose of providing cellular equipment and services
to program participants ("Participants") through U.S. Ccllular's S.A.F.E. program for domestic
violence prevention.
1. PROVISION OF SERVICE.
(a) The Company shall provide the Coordinator with __ (# of) cellular telephones
for use specifically for the S.A.F.E. program, for their Program. The
cellular telephones shall be used only in dialing the 911 emergency number.
(b) Cellular service t0~the cellular telephones is subject to transmission limitations
caused by atmospheric, topographical and other like conditions. Additionally, service may be
temporarily refused, limited, interrupted, or curtailed due to government regulations or orders,
system capacity limitations, limitations imposed by an underlying carrier, or because of
equipment modifications, upgrades, repairs or reallocations, or other sinfilar activities necessary
or proper for the operation or improvement of the Company's cellular system.
(c) Service to the Coordinator or to Participants may also be refused, discontinued, or
terminated without written notice in the event the service is used by the Coordinator or
Participants in such a manner that will adversely affect the Company's sea, vice to any of its
customers. Service to the Coordinator or Participmlt may also be terminated and equipment
confiscated if any detection of fraudulent activity occurs.
2. TRAINING AND INFORMING USERS.
(a) The Coordinator shall provide each Participant with specific instructions and
information regarding the use of the cellular telephone(s) provided. The Company shall provide
~nformat~'on to the Coordinator for this purpose and shall mandate the proper instructions to be
provided to the Participant. The Coordinator shall ensure that the Participant is fidly capable of
operating the equipment and accessing the services. The Coordinator shall also provide
information to the Participant regarding the coverage area limitations of the equipment and
services.
* Agreement for Cellular Phone Service Only. Revised 7/7/99.
1507 Al}person l)rive
Salem, VA 24155
3. ISSUING EQUIPMENT.
(a) The Coordinator shall neither distribute equipment nor provide the sen, ice ifa
Participant has not been trained regarding the use of the equipment or service, been informed
regarding the specifics of the consent form, and complctcd and signcd thc consent form.
4. NEED ASSESSMENT.
(a) The Coordinator shall contact all Participants on a monthly basis to determine
their continued need for the cellular telephone(s). If the Participant possesses a cellular
telephone which they no longer need, the Coordinator shall be responsible for retrieving the
cellular telephone for reissue to other Participants or returning it to U.S. Cellular. The
Coordinator shall keep written records of the cellular telephone(s) regarding which Participant is
currently using the equipment and service, and shall maintain a monthly contact log regarding
contiaued necessity of the equipment or services by each Participant. Thc Coordinator shall
provide a report to the Company, upon request, regarding cellular telephone(s) in use and their
purpose.
5. PROVISION OF EQUIPMENT.
(a) The Company shall provide the Coordinator with telephones on an as-needed
basis at the sole discretion and determination of the Company. Should the Company for any
r,~ason decide to terminate its involvement in the S.A.F.E. program, the Coordinator, upon notice
fi'~m the Company, shall return all unused equipment stored by the Coordinator and shall retrieve
and retarn the outstanding equipment from all Participants.
(b) The Coordinator shall be responsible for general maintenance and upkeep of
loaned cellular phones during the duration of the contract. The Coordinator will return the
pl':ones to Company in a similar condition at the end of the contract. The Coordinator shall
r~ port any damage or loss of phones immediately to the undersigned U.S. Cellular representative.
The Company will pursue proper legal recourse for any phones stolen by S.A.F.E. or by parties
t:utside the program. The Company does not hold the Coordinator liable lbr any phones reported
as stolen, but does require that they provide any intbrmation that may be helpful in recovering
the property or for the prevention of fraudulent use.
6. LIMITATION OF COMPANY'S LIABILITY.
(a) The Company shall in no event be liable for any reason for service or equipment
interruptions or delays in transmission, errors or service or equipment defects. The Company is
not liable for any damage, accident, injury or like occasion by the use of the service or the
presence of equipment, including cellular units and devices, facsimile units and ancillary
equipment. The Company is not liable for any defacement or damage to the Coordinator's
property resulting from the presence of cellular and ancillary equipment. The Company makes
no warranties of any kind, expressed or implied, as to the provision of the service or use of the
equipment or products. The Coordinator agrees to release and hold harmless the Company, its
officers and employees, and all manufacturers and distributors of the equipment, to ~he full extent
permitted by law from and against any and all claims of any nature arising directly or indirectly
out of this agreement, including, without limitation, claims for personal injury or wrongful death
to any persons associated with or employed by the Coordinator or any users of the equipment,
products or services provided by the Col npany or used in conjunction with such equipment,
products or services provided by the Co~pany and arising out of the manufacture, operation,
condition, maintenance, installation, ret~rn or use of the equipment or service, or arising by
operation of the law, whether the claim is based in whole or in part on negligent acts or
omissions of Company, its agents or employees.
7. SEVERABLE PROVISIONS.
(a) If any part of this agreem,'nt is contrary to or prohibited by or deemed invalid
under applicable laws and regulations of my applicable jurisdiction, the remaining provisions
and parts thereof shall remain and be construed in full force and effect to the extent permitted by
law.
8. PUBLICITY.
(a) The Coordinator agrees to work with the media and public contacts to garner
publicity and recognition for the S.A.F.E. Program and U.S. Cellular's efforts toward domestic
violence prevention. Information regarding Participants names will be held in strict confidence.
9. CERTIFICATE OF AUTHORITY.
(a) The individual agreeing to the terms of this document on behalf of the
Coordinator hereby certifies that they have authority to agree on behalf of their organization.
10. RENEWAL AND TERMINATION.
(a) Except as stated in paragraph l(c) above, the Coordinator or Company may
terminate this agreement upon 10 days prior written notice to the other party. Unless the
Coordinator or Company terminates this agreement as provided herein, this agreement shall
renew on a month-to-month basis. In the event that the Coordinator or Company temfinates this
agreement, the Coordinator shall notify all Participants of the termination immediately upon
receiving notice from the Company. The Company shall in no way be liable for any damages,
accidents, injuries or like occasion for its termination of services.
11. ENTIRE AGREEMENT.
(a) You acknowledge that this agreement contains the entire agreement between the
Coordinator and the Company relating to the services and/or equipment described and that
Cellular One and its employees have not orally or in writing made any representations,
warranties, or agreements inconsistent with this agreement.
ORGANIZATION "COORDINATOR"
Authorized Signature:
Title:
Organization:
Address:
Phone:
Date:
FORU.S. CELLULAR("COMPANY")
Signature:
Market:
Date:
Area General Manager/Market Manager
4
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #178-414-432-511
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34698-022200 authorizing Amendment No. 1 to an
Agreement dated September 14, 1999, among the City of Roanoke, (City), the Roanoke
Higher Education Authority, (RHEA), and the Roanoke Redevelopment and Housing
Authority, (RRHA), to provide for certain funds to be granted by the City to the RRHA and
in turn to the RHEA to have additional design and engineering services performed for
designing infrastructure improvements in the Greater Gainsboro Development Area (also
known as the Downtown North Project Area). The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
February 22, 2000.
Sincerely.,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
C:'~lyFil~\fcb22.wpd
Darlene L. Burcham
February 24, 2000
Page 2
pc:
Dr. Thomas L. McKeon, Executive Director, Roanoke Higher Education Authority,
213 South Jefferson Street, Roanoke, Virginia 24011
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
P. O. Box 6359, Roanoke, Virginia 24017
Vernice Law, President, Roanoke Neighborhood Development Corporation, 1509
Lafayette Boulevard, N. W., Roanoke, Virginia 24017
Charles A. Price, Jr., Chair, Roanoke Neighborhood Development Corporation,
3101 Willow Road, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
C:~lyFil~\fcb22.wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34698-022200.
AN ORDINANCE authorizing Amendment Number 1 to an Agreement dated September 14,
1999, among the City of Roanoke (City), the Roanoke Higher Education Authority (RHEA), and
the Roanoke Redevelopment and Housing Authority (RRHA) to provide for certain funds to be
granted by the City to the RRHA and in turn to the RHEA to have additional design and engineering
services performed for designing infrastructure improvements in the Greater Gainsboro Development
Area (also know as the Downtown North Project Area); and providing for an emergency.
/
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, Amendment Number 1 to an Agreement dated September 14,
1999, among the City, the Roanoke Higher Education Authority, and the Roanoke Redevelopment
and Housing Authority, which shall provide that the City shall, subject to certain terms and
conditions, grant up to $131,500 to RRHA which shall, in turn, grant such funds to the RHEA to
have additional design and engineering services performed for designing infrastructure
improvements in the Greater Gainsboro Development Area (also know as the Downtown North
Project Area), all as more fully set forth in the report of the City Manager dated February 22, 2000.
2. The form of Amendment Number 1, which shall be approved by the City Attorney,
shall be substantially as set forth in the attachment to the report of the City Manager dated February
22, 2000.
3. In order to provide for the usual daily operation of the municipal govemment, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #178-414-432-511
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34697-022200 amending and reordaining certain
sections of the 1999-2000 Capital Projects and Grant Fund Appropriations, providing for
appropriation of $131,500.00, in connection with Amendment No. 1 to the agreement
between the City of Roanoke, the Roanoke Higher Education Authority, and the Roanoke
Redevelopment and Housing Authority to be used for additional design and engineering
services for infrastructure improvements in the Greater Gainsboro Development area. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc: Dadene L. Burcham, City Manager
C:'~yFil~\feb22.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34697-022200.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects and Grant Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
Capital Projects Fund
Appropriations
General Government $ 6,976,261
Downtown North Infrastructure (1) ............................... 131,500
Grant Fund
Appropriations
Economic Development $ 2,756,772
Economic Development Projects 99-00 (2-3) ....................... 1,107,185
1 ) Appropriated from
Federal Grant Funds
2) Greater Gainsboro
Development Project
3) Transfer to Capital
Projects Fund
(008-002-9652-9002)
(035-G00-0030-5286)
(035-G00-0030-5322)
131,500
(131,500)
131,500
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
.~ECE~V£D
'00 FEt 17 P3:18
February 22, 2000
The Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Amendment Number I to the Agreement Among the City of
Roanoke, Roanoke Higher Education Authority and the
Roanoke Redevelopment and Housing Authority
Background:
On September 14, 1999 the city approved the above agreement by which the city granted
$2.5 million to the Roanoke Higher Education Authority (RHEA) to be used to renovate and
improve the Roanoke Higher Education Center building. The city has completed a study
of the need for infrastructure to be constructed on City-owned property and rights-of-way
in the Greater Gainsboro Development Area, which includes the Higher Education Center
as well as the RNDC projects and the planned apartment project in the GOB- S Building.
The city has identified $ 3million to be funded over a period of four years to improve the
various infrastructure elements. The three project groups have reviewed the plan and
agreed upon the elements which should be funded. It is the desire of all of the project
participants and the city to complete these improvements expediently and efficiently. The
RHEA is willing to amend its contract with its architects and engineers in order to design
and engineer all the agreed upon infrastructure improvements in the Greater Gainsboro
Development Area. The city is agreeable to granting RRHA additional funds in the amount
of $131,500 to accomplish this design and engineering work.
Budgetary Impact:
Funding is available in the following account:
035-G00-030-5286 Greater Gainsboro Development Project
Requested Action(s):
Approve Amendment Number 1 to the Agreement.
Approve attached budget ordinance to appropriate funding to design and engineer the
infrastructure improvements listed in Amendment Number 1.
Attachment(s): Amendment Number 1 to the Agreement
Budget ordinance
Respectfully submitted,
Darlene L. B~rc~m
City Manager
CC;
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
#00-05
ATTACHMENT A
AMENDMENT AGREEMENT NUMBER 1
TO THE AGREEMENT AMONG CITY OF ROANOKE
HIGHER EDUCATION AUTHORITY AND
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
DATED SEPTEMBER '14, '1999
The scope of work included the following, and other incidental engineering,
landscape architecture and architecture services required to provide a complete solution
to the need expressed in the Downtown North infrastructure study. The project budget is
$2.8 million. Engineering will be performed for all elements so that the project cost will
not to exceed the project budget.
Wells Avenue
Rework new entrance to Jordan Alley
Adjust existing medians and landscaping to provide for Jordan Alley intersection
Street scape on south walk between Gainsboro Road and Jefferson Street
Grade corner lot at Henry Street and provide a paved parking solution that will easily
accommodate future development of the "Caboose"
Demolition of existing residence and site walls and site clearing and grading
Street lighting coordination with City of Roanoke and AEP
Jefferson Street
Mill and replace road surface
Adjust utility structures
Street scape on west walk similar to Wells Avenue standard
Additions to site amenities on west walk to accommodate needs of adjacent
property owners
Lighting to be similar to Wells Avenue standard - coordination with AEP
(no custom crosswalks are to be installed in this area)
Shenandoah Avenue
Improve project edge between street and railroad
Street scape on north walk from Jefferson to Henry Street Bridge - patterning in
walk to match Wells Avenue standard
Lighting on north side of street to be similar to Wells Avenue standard
Coordinate street and street scape design with entrances to new public parking
garage
Provide all necessary right-of-way and easement plats
Page 1 of 3
· Centre - Shenandoah to Henry
Develop and improve project edge between street and parking lot
Realign and reconstruct roadway for future plaza at Henry Street Bridge
Placement of electrical service underground and coordinate with AEP
Street scape on north walk from Jefferson to Henry Street Bridge - patterning in
walk to match Wells Avenue standard
Centre - Henry to Jefferson
Adjust street surface elevation to meet new parking structure entrance
Eliminate overhead electric service
Street reconstruction
Street light coordination
Street scape on north and south walks - patterning in walk to be similar to Wells
Avenue standard
Improve edge between surface parking and Jordan Alley and Centre Avenue
Plan to leave the west half of this block of Centre Avenue as one way with corner
shops remaining and maintain existing width of the north side of the sidewalk where
feasible
Coordinate street and street scape design with entrance to parking garage
Gainsboro Road
Complete street scape on east walk from bridge to Wells Avenue
Loudon Avenue
Auto entrance to Crew Suites service area
Placement of electrical service underground - coordinate with AEP
Street scape on north and south walks - patterning in walk to be similar to Wells
Avenue standard
Lighting on north side of street to be similar to Wells Avenue standard
Henry Street
Lower and improve street roadway surface, reconstruct between Wells Avenue and
proposed plaza at First Street bridge
Placement of electrical service underground
Crew Suites main entrance - coordinate to Piazza design
Develop Piazza between Ebony Club and Caboose locations in substantial
conformance to RNDC Action plan
Street scape on east and west walks from Wells to Centre Avenue - patterning in
walk to be similar to Wells Avenue standard
Lighting on both sides of street to be similar to Wells Avenue standard - coordinate
with AEP
Page 2 of 3
Jordan Alley
Lower street surface and widen roadway
Develop surface parking lots between Jordan Alley and Henry Street
Develop lighting for parking lots to be similar to Wells Avenue standard - coordinate
with AEP
Coordinate entrance conditions with new surface parking, Wells Avenue, Higher
Education Center, and private parking for Social Security Building
Coordinate intersection with Centre Avenue and entrance to new parking structure
Landscape surface parking lot in general in conformance to RNDC plan
Grading of the roadway and parking lot to be in general conformance to the RNDC
Action Plan of July 13, 1998, and the RHEA site plan
General
Provide survey services for right-of-way adjustments and lot line vacation plats
Develop and connect storm sewer system for Loudon, Henry and Centre Avenue,
Jordan Alley and parking areas
Relocate affected water, sewer, and communication utility systems
Coordinate with AEP for placement of overhead utilities underground
Street scapes will be a modified version of the Wells Avenue prototypical design
Provide Value Engineering services to reduce cost of some prototypical elements
Provide stormwater management as needed
Contract documents for all work to meet City of Roanoke standards for competitive
bids (up to three separate bid plans)
Technical specifications as needed
Remainder of Page Left Blank
Page 3 of 3
Roanoke City Council
Regular Agenda Report
February 22, 2000
The Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Amendment Number 1 to the Agreement Among the City of
Roanoke, Roanoke Higher Education Authority and the
Roanoke Redevelopment and Housing Authority
Background:
On September 14, 1999 the city approved the above agreement by which the city granted
$2.5 million to the Roanoke Higher Education Authority (RHEA) to be used to renovate and
improve the Roanoke Higher Education Center building. The city has completed a study
of the need for infrastructure to be constructed on City-owned property and rights-of-way
in the Greater Gainsboro Development Area, which includes the Higher Education Center
as well as the RNDC projects and the planned apartment project in the GOB- S Building.
The city has identified $ 3million to be funded over a period of four years to improve the
various infrastructure elements. The three project groups have reviewed the plan and
agreed upon the elements which should be funded. It is the desire of all of the project
participants and the city to complete these improvements expediently and efficiently. The
RHEA is willing to amend its contract with its architects and engineers in order to design
and engineer all the agreed upon infrastructure improvements in the Greater Gainsboro
Development Area. The city is agreeable to granting RRHA additional funds in the amount
of $131,500 to accomplish this design and engineering work.
Budgetary Impact:
Funding is available in the following account:
035-G00-030-5286 Greater Gainsboro Development Project
Requested Action(s):
Approve Amendment Number 1 to the Agreement.
Approve attached budget ordinance to appropriate funding to design and engineer the
infrastructure improvements listed in Amendment Number 1.
Attachment(s): Amendment Number 1 to the Agreement
Budget ordinance
Respectfully submitted,
CC:
Darlene L. Burcham
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
#00-05
February 22, 2000
Council Report # 00-05
AMENDMENT NUMBER 1 TO AGREEMENT
AMONG CITY OF ROANOKE, ROANOKE
HIGHER EDUCATION AUTHORITY AND
ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
DATED SEPTEMBER 14, 1999
This Amendment Number 1 (hereafter- "Amendment ") to the September 14, 1999,
Agreement among the City of Roanoke, the Roanoke Higher Education Authority, and the
Roanoke Redevelopment and Housing Authority is dated this __ day of ,2000,
by and among the City of Roanoke, a municipal corporation of the Commonwealth of
Virginia, hereinafter referred to as "City", the Roanoke Higher Education Authority, a
political subdivision of the Commonwealth created under the laws of the Commonwealth
of Virginia, hereinafter referred to as "RHEA", and the Roanoke Redevelopment and
Housing Authority, a political subdivision of the Commonwealth of Virginia, hereinafter
referred to as "RRHA."
WITNESSETH
WHEREAS, the City, RHEA and RRHA, collectively hereinafter referred to as the
"Parties", by their September 14, 1999, Agreement (hereinafter referred to as the
"Agreement"), agreed that the City would contribute 2.5 million dollars to be used to
renovate and improve the Center Building (defined by the Agreement); that the 2.5 million
dollar contribution of the City would be granted to RRHA; that RRHA would grant the full
{W:\transact\ 13815L2\00666445.DOC} 1
amount of such grant to RHEA; and that RHEA would procure a contractor pursuant to the
Virginia Public Procurement Act to construct the renovations and improvements to the
Center Building required by the Agreement;
WHEREAS, there is a need for additional infrastructure improvements on City -
owned property and rights-of-way in the area of the Center Building, and the Parties desire
that these infrastructure improvements be designed as efficiently and expediently as
possible;
WHEREAS, RHEA's architects and engineers are agreeable to entering into an
amendment to their agreement with RHEA for the design and engineering of the
infrastructure improvements;
WHEREAS, the Parties desire that the required infrastructure improvements be
designed by RHEA's architect and engineer pursuant to an amendment to the agreement
dated October 14, 1998, between RHEA and its architects and engineers, Spectrum
Design, P.C., formerly known as Echols-Sparger & Associates, a Professional Corporation;
WHEREAS, the City is agreeable to granting additional funds in the amount of
$131,500 to RRHA to be granted by RRHA, in turn, to RHEA for the design and
engineering of the required infrastructure improvements pursuant to an amendment to the
agreement between RHEA and its architects and engineers; and
WHEREAS, it is the intent of the Parties that all provisions of the Agreement not
hereinafter amended or deleted shall remain in full force and effect.
NOW, THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants,
{W:\transact\ 13815~2\00666445.DOC} 2
agreements, obligations and undertakings herein contained, the City, RHEA and RRHA
hereby covenant and agree as follows:
Section 1. Definition of RHEA.
The terms "Roanoke Higher Education Authority" and "RHEA" shall include
the two affiliated entities which RHEA controls to assist in the "Project" as the same is
defined by the Agreement. These affiliated entities are the Roanoke Higher Education
Center, Inc., and Roanoke Higher Education Associates, L.P. RHEA agrees to be
responsible for ensuring its two affiliated entities comply with all duties and obligations
required of them by this Amendment.
Sections 2. Scope.
(a) The additional design and engineering work required by this
Amendment is the completion of the design and engineering details in so far as practical
in accordance with the City's Master Plan for infrastructure improvements in the Greater
Gainsboro Development Area (also known as Downtown North Project area) prepared by
Lumsden Associates, P. C.,dated October 1999 and the Roanoke Neighborhood
Development Corporation (RNDC) Action Plan dated July 13, 1998., ( aka The Henry
Street Implementation Action Plan) as outlined in Volume V Predevelopment Activity:
Memoranda/RNDC File Amendments Nos. II and III for contract years 1998-1999 series
14. All such improvements shall be on City owned property or rights-of-way.
(b) The infrastructure improvements to be designed and engineered are
{ W :\trans act\ 13815~2\00666445.DOC } 3
listed and described in "Attachment A" which is made a part of this Amendment.
(c) As part of the above design and engineering work, RHEA will have its
consultant [as defined in Section 3 (c)] hold progress meetings with representatives of the
City, RRHA, RHEA and RNDC in order to attempt to obtain a mutually agreed upon
design for such infrastructure improvements. However, if any disagreements should arise
over the design of such infrastructure improvements, the City shall have the right to make
the final determination as to the design of such infrastructure improvements.
Section 3, Funding.
(a) The maximum obligation of the City under this Amendment shall be
$131,500. Funding by the City shall be made available to RRHA, and RRHA will, in turn,
grant all such proceeds to RHEA. RRHA shall have no obligation under this Amendment
to provide any funding of any type beyond the funding which is donated to it by the City for
this purpose. RRHA shall have no liability or obligation with respect to renovation,
improvement, operation or maintenance of the improvements constructed pursuant
to this Amendment. RHEA agrees to pay reasonable attorneys' fees, if any, incurred by
RRHA in connection with the preparation and implementation of this Amendment and to
reimburse RRHA for all direct cash outlays required to be made by RRHA in connection
with the preparation and implementation of this Amendment. The Parties agree that
administrative costs, such as the cost of preparing or issuing payment checks, shall not be
reimbursed.
(b) To the extent that the work performed under this Amendment and/or
{W:\transact\ 13815x2\00666445.DOC} 4
Agreement is paid for by the Grantee from its CDBG funds, the requirements of the CDBG
regulations, including but not limited to those at 24 CFR 85.36(i) regarding the provisions
for procurement contracts, shall apply.
(c) Definitions
1. CDBG shall mean the Community Development Block Grant
program of the U.S. Department of Housing and Urban
Development.
2. Grantee (or Awarding Agency) shall mean the City of
Roanoke.
3. RHEA shall mean the Roanoke Higher Education Authority as
defined in Section I of this Amendment.
4. Consultant shall mean Spectrum Design, P.C.
(d) The RHEA shall ensure that the Consultant retains records pertaining
to the work performed under this Amendment and Agreement for four years from the date
Grantee makes final payment or any other pending matters, including any litigation
pertaining to this Amendment or Agreement, are closed, whichever is later.
(e) As applicable, the RHEA shall ensure that the Consultant adheres to
the mandatory standards and policies relating to energy efficiency which are contained in
the state energy conservation plan issued in compliance with the Energy Policy and
Conservation Act (Pub. L. 94-163, 89 Stat. 871).
{ W:\transact\ 13815~2\00666445.DOC } 5
(f) As applicable, the RHEA shall ensure that the Consultant adheres to
the program requirements of section K of the CDBG regulations (24 CFR 570.600 etseq.),
which are incorporated herein by reference.
(g) Progress plan submittals ofall design and engineering work pursuant
to this Amendment shall be made to the City Manager and the Office of Grants Compliance
at the thirty percent level, seventy percent level and upon completion of such work for
review and approval, which approval shall not be unreasonably withheld. All final plans
and specifications for the infrastructure to be constructed shall be submitted to the City
Manager and Office of Grants Compliance for approval, which approval shall not be
unreasonably withheld. If approved by the City Manager and Office of Grants Compliance
such plans and specifications may be used by the City at no additional cost or charge by
RHEA or Spectrum Design, P.C., to complete the required infrastructure improvements,
provided, however, that should the total cost of any change order for or the responsive and
responsible bid to construct the infrastructure improvements exceed $2,800,000., by more
than 10 percent then RHEA's architect/engineer shall at no additional cost to the City or
RRHA or RHEA, redesign the scope of such infrastructure improvements so that the total
cost of the infrastructure improvements is reduced to $2,800,000 or less. Provided,
however, that by virtue of this Amendment, the City shall be under no obligation to
construct any such infrastructure improvements and that any such infrastructure
improvements the City elects to construct will only be on City-owned property or rights-of-
way and the above mentioned plans and specifications may be, but are not required to be,
{W:\transact\13815~2\00666445.DOC} 6
used by the City for any such construction.
(h) Progress Payment Requests for the design and engineering services
contained in this Amendment Number 1 will be submitted by RHEA and made available
based upon the progress submission schedule referenced in 3 (g). Such payment request
shall be made to the City Manager and the Office of Grants Compliance for review and
approval.
Section 4: Design and Engineering Work.
(a) RHEA shall enter into an amendment to its agreement with Spectrum
Design, P.C., consistent with the provisions of the Virginia Public Procurement Act, to
cause the design and engineering work required by Section 2(a) and 2 (b) of this
Amendment to be completed no later than April 15, 2000 provided a notice to proceed is
issues by RHEA to Spectrum Design, P.C. no later than February 25, 2000. Should the
notice to proceed be issued after February 25, 2000, the completion date will be extended
by a like number of days. Furthermore, RHEA will designate or state in the amendment
to its agreement with Spectrum Design P.C., that the City shall be deemed to be and is a
third party beneficiary of the said amendment and the design and engineering services to
provided by Spectrum Design, P.C., pursuant to this Amendment.
{W:\transact\ 13815~2\00666445.DOC } 7
(b)
bo
The amendment described in Section 4 (a) shall incorporate the
following CDBG contract Provisions:
To the extent that the work performed under this Amendment and/or
Agreement is paid for by the Grantee from its CDBG funds, the
requirements of the CDBG regulations, including but not limited to
those at 24 CFR 85.360) regarding the provisions for procurement
contracts, shall apply.
Definitions
CDBG shall mean the Community Development Block Grant program
of the U.S. Department of Housing and Urban Development.
Grantee (or Awarding Agency) shall mean the City of Roanoke.
Consultant shall mean Spectrum Design, P.C.
The Consultant shall retain records pertaining to the work performed
under this Amendment and the Agreement four years from the date
the Grantee makes final payment or any other pending matters,
including any litigation pertaining to this agreement, are closed,
whichever is later.
As applicable, the Consultant shall adhere to the mandatory
standards and policies relating to energy efficiency which are
contained in the state energy conservation plan issued in compliance
with the Energy Policy and Conservation Act (Pub. L. 94-163, 89
Stat.871).
As applicable, the Consultant shall adhere to the program
requirements of section K of the CDBG regulations (24 CFR 570.600
et seq), which are incorporated herein by reference.
Section 5: Agreement Remains in Effect.
All provisions of the Agreement except as amended by this Amendment
shall remain in full force and effect.
{ W :\transact\ 13815~2\00666445.DOC } 8
IN WITNESS WHEREOF, the Parties hereto have caused this Amendment to be executed
by their authorized representatives.
CITY OF ROANOKE, VIRGINIA
Attest or Witness
By:
Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
ROANOKE HIGHER EDUCATION AUTHORITY
Attest or Witness
By:
John S. Edwards, Chairman
Secretary
ROANOKE REDEVELOPMENT AND HOUSING
AUTHORITY
Attest or Witness
By:
John P. Baker, Executive Director
Secretary
{W:\transact\13815~2\00666445.DOC }
Appropriation of Funds for this
Contract Certified:
Approved as to form:
Director of Finance
Account #
City Attorney
Approved as to CDBG Funds:
Approved as to Execution:
Office of Grants Compliance
City Attorney
{ W :\transact\ 13815~2\00666445.DOC } 10
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #121-429
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
The Honorable George M. McMillan
Sheriff
Roanoke, Virginia
Gentlemen:
I am attaching copy of Resolution No. 34699-022200 authorizing the pick up of the
employee's contribution to the Virginia Retirement System for past service credit under
§414(h) of the Internal Revenue Code. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
February 22, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Joyce L. Sparks, Retirement Administrator, Department of Finance
C:~VlyFil~\fcb22.w~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 22nd day of February, 2000.
No. 34699-022200.
A RESOLUTION authorizing the pick up of the employee's contribution to Virginia
Retirement System (VRS) for past service credit under §414(h) of the Intemal Revenue
Code.
WHEREAS, the City of Roanoke desires to provide its employees with tax deferral
pursuant to §414(h) of the Internal Revenue Code with respect to their member contributions
to the Virginia Retirement System, the State Police Officers Retirement System and the
Judicial Retirement System (collectively referred to as VRS) for the permissible purchase
of past service credit by picking up member contributions to the VRS; and
WHEREAS, the pick up is authorized pursuant to the provisions of § § 51.1-142.I and
51.1 - 143 .C., Code of Virginia (1950), as amended;
WHEREAS, the VRS keeps track of such picked up member contributions, and is
prepared to treat such contributions as employee contributions for all purposes of VRS;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. Effective the first pay day on or after the later date of this resolution or the date
the member executes a binding and irrevocable salary reduction election relating to the past
service permitted to be purchased, the City of Roanoke shall pick up all or a portion of the
member contributions of its employees to VRS based on the terms of the salary reduction
H:~MEASURES~r-vr~pi¢Imp
election, and such contributions shall be treated as employer contributions in determining
tax treatment under the Internal Revenue Code of the United States.
2. The binding salary reduction election to be executed by the member shall
include the following (1) the beginning and ending date of the election, (2) the amount of
the salary reduction on a pay period by pay period basis, (3) the total amount of contribution
expected to be involved, (4) a statement that the member may not receive the contributed
amounts instead of having them paid by the City of Roanoke to the VRS, and (5) an
agreement that the member will not purchase the service credit through a lump sum payment
during the period in which the salary reduction election is in effect.
3. The member may revoke the salary reduction election only in the event of an
unforeseeable emergency as that phrase is used and defined in IRC Section 457 and Treasury
Regulation Section 1.457-2(h)(4), and if such revocation is made, the member may not make
a new salary reduction election during his period of employment.
4. Such contributions, although designated as member contributions, are to be
made by the City of Roanoke in lieu of member contributions.
5. Pick up member contributions shall be paid from the same source of funds as
used in paying the wages to affected employees.
6. Member contributions made by the City of Roanoke under the pick up
arrangement shall be treated for all purposes other than income taxation, including but not
limited to VRS benefits, in the same manner and to the same extent as member contributions
made prior to the pick up arrangement.
H:',IvlEAS URES~'-vrspickup
7. Nothing herein contained shall be construed as to permit or extend an option
to VRS members to receive the pick up contributions made by the City of Roanoke directly
instead of having them paid to VRS.
8. Notwithstanding any contractual or other provisions, the wages of each
member of VRS who is an employee of the City of Roanoke shall be reduced by the amount
of member contributions picked up by the City of Roanoke on behalf of such employee
pursuant to the foregoing provisions.
ATTEST:
City Clerk
H:~AS ~.ES~r- vrspickup
ETiw o£a _oanolce, ]7irO'inia
February 22, 2000
Honorable David A. Bowers, Mayor
Honorable C. Nelson Harris, Vice Mayor
Honorable W. Alvin Hudson, Jr., Council Member
Honorable Carroll E. Swain, Council Member
Honorable James O. Trout, Council Member
Honorable William White, Sr., Council Member
Honorable Linda F. Wyatt, Council Member
Re'
Purchase of Prior Service Credit on a Tax-Deferred Basis for Virginia Retirement System
Members
Dear Honorable Mayor and Members of Council:
The General Assembly of the Commonwealth and the Internal Revenue Service approved eligible
Virginia Retirement System (VRS) members to purchase prior service credit on a tax-deferred basis.
Employees of the City Sheriff are members of VRS and have requested the availability of this
option.
Examples of prior service credits VRS allows VRS members to purchase on a tax-deferred basis are:
Service credit forfeited because a member left a VRS-covered position and elected to receive
a refund of contributions.
Service forfeited because a member left with fewer than five years of service and was
required to take a refund of contributions (members terminating employment between July l,
1986 and June 30, 1988).
Service forfeited because a member was hired after age 60 and excluded from membership
because of age.
Up to four years of credit for periods of time while a member was on educational leave or
leave for temporary employment with the General Assembly.
In order to offer the option of tax-deferred purchase of prior service credit, City Council must adopt
the attached resolution in its entirety. Then, the purchase must be made through payroll deduction
and the participating VRS member must sign an irrevocable salary reduction payroll agreement
Honorable Mayor and Members
of City Council
February 22, 2000
Page 2
detailing the terms (cost and time frame of service to be purchased) of the purchase prior to payroll
deductions.
The attached resolution provides authorization for the Director of
administrative procedures for the tax-deferral of VRS purchased service.
approval of the resolution.
Finance to establish
We recommend the
Sincerely,
James D. Grisso
Director of Finance
George M. McMillan
City Sheriff
JDG/GMM:s
Attachment
C;
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Joyce Sparks, Retirement Administrator
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 17, 2000
File ¢f-.467
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
On June 30, 2000, the three year terms of F. B. Webster Day, Marsha W. Ellison and
Sherman P. Lea as Trustees of the Roanoke City School Board will expire.
Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Trustees, Council must hold certain
meetings and take certain actions during the months of March, Apdl and May to conform
with the selection process. Therefore, the concurrence of Council in establishing the
following dates is requested:
(1)
On Monday, March 20 at 6:00 p.m., Council will hold an informal meeting
(reception) which will be open to the public with all candidates for School
Trustee in the Emergency Operations Center Conference Room, Room 159,
Municipal Building.
(2)
On Monday, March 20 at 7:00 p.m., or as soon thereafter as the matter may
be heard, Council as a Committee of the Whole, will review and consider all
candidates for the position of School Trustee. At such meeting, Council shall
review all applications filed for the position and Council may elect to interview
candidates for such positions.
H:~CHOOL.99~COUNClL.WPD
The Honorable Mayor and Members
of the Roanoke City Council
February 17, 2000
Page 2
(3)
On Monday, April 3 at 2:00 p.m., or as soon thereafter as the matter may be
heard, Council will, by public vote, select from the field of candidates, those
candidates to be accorded the formal interview and all other candidates will
be eliminated from the School Trustee selection process. The number of
candidates to be granted the interview shall not exceed three times the
number of positions available on the Roanoke City School Board, should
there be so many candidates.
(4)
(5)
On Monday, April 17 at 7:00 p.m., or as soon thereafter as the matter may
be heard, Council will hold a public hearing to receive the views of citizens.
On ~~, April :~0~ at ~'~ p.m., Council will hold a meeting for the
purpose of conducting a public interview of candidates for the position of
School Trustee.
(6)
On Monday, May 15 at 2:00 p.m., or as soon thereafter as the matter may
be heard, Council will hold an election to fill the three vacancies for terms
commencing July 1,2000, and ending June 30, 2003.
Your concurrence in the above stated dates will be appreciated in order that applicants
may be advised of'the proposed schedule.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
H :\SCHOOL.99~COUNCIL.WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAK1N
Deputy City Clerk
February 24, 2000
File #5-60
James B. Bradshaw, President
Thor, Inc:
P. O. Box 13127
Roanoke, Virginia 24031-3127
Dear Mr. Bradshaw:
I am enclosing copy of Ordinance No. 34701-022200 accepting the bid of Thor, Inc., in the
amount of $4,015,200.00, for construction of the new Roanoke City Police Building, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Charles M. Huffine, City Engineer
L. Bane Cobum, Civil Engineer II
C:XMyFil~Xfeb22.wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 24, 2000
File #5-60
SANDRA H. EAKIN
Deputy Cit) Clerk
John E. Hammer, President
Martin Brothers Contractors, Inc.
P. O. Box 533
Roanoke, Virginia 24003-0533
Robert L. Price, Jr., Chair
R. L. Price Construction, Inc.
2166 Salem Industrial Drive
Salem, Virginia 24153
Samuel L. Lionberger,
S. Lewis Lionberger C~
P. O. Box 20209
Roanoke, Virginia 240
Lawrence B. Dickerson, Vice-President
Branch & Associates, Inc.
P. O. Box 8158
Roanoke, Virginia 24014
III, Vice-President
)nstruction Co.
8
Gentlemen:
Keith M. Dodson, Vice-President
Avis Construction Co., Inc.
P. O. Box 11985
Roanoke, Virginia 24022
I am enclosing copy of Ordinance No. 34701-022200 accepting the bid ~
amount of $4,015,200.00, for construction of the new Roanoke City Poi
certain terms and conditions, and awarding a contract therefor; authoriz
officials to execute the requisite contract for such work; and rejecting a
to the City for the work. The abovereferenced measure was adopted by
City of Roanoke at a regular meeting which was held on Tuesday, Fei:
On behalf of the City of Roanoke, I would like to express appreciation
bid on the abovedescribed project.
C:kMyFiles\feb22.wgd
~f Thor, Inc., in the
ice Building, upon
ing the proper City
II other bids made
the Council of the
ruary 22, 2000.
3r submitting your
John E. Hammer
Lawrence B. Dickerson
Robert L. Price, Jr.
Samuel L. Lionberger, III
Keith M. Dodson
February 24, 2000
Page 2
MFP:Io
Enclosure
C:'~My Fileskt'eb22. wlxt
Sincerely,
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIt
The 22nd day of February, 2000.
No. 34701-022200.
AN ORDINANCE accepting the bid of Thor, Incorporated for the cons!
Roanoke Police Building, upon certain terms and conditions, and awarding
authorizing the proper City officials to execute the requisite contract for such
other bids made to the City for the work; and providing for an emergency.
WHEREAS, the lowest responsive and responsible bid for the abc
available funds; and
WHEREAS, pursuant to the bid documents, several cost reductions wer,
low bidder and a negotiated bid in the total amount of $4,015,200 was
Incorporated for the revised plans and specifications.
THEREFORE, BE IT ORDAINED by the Council of the City of Roar
1. The negotiated bid of Thor, Incorporated, in the total amount of
construction of the New Roanoke Police Building (a/k/a Roanoke Police Annex
particularly set forth in the City Manager's report dated February 22, 2000, to tl
being in full compliance with the City's revised plans and specifications m~
provided in the contract documents offered said bidder, which bid is on file in t
Management, be and is hereby ACCEPTED.
2. The City Manager and the City Clerk are hereby authorized on 1
execute and attest, respectively, the requisite contract with the successful b
proposal made therefor and the City's revised specifications made therefor, st
ruction of the New
contract therefor;
~ork; rejecting all
ge work exceeded
negotiated with the
greed to by Thor,
>ke as follows:
$4,105,200, for the
~uilding), as is more
.s Council, such bid
.de therefor and as
~e Office of Supply
~ehalf of the City to
idder, based on its
.id contract to be in
such form as is approved by the City Attorney, and the cost of said work to be p~
heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid
REJECTED, and the City Clerk is directed to notify each such bidder and to
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the munici'
emergency is deemed to exist, and this ordinance shall be in full force and effe
ATTEST:
City Clerk.
id for out of funds
work are hereby
,.xpress to each the
~al government, an
:t upon its passage.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #5-60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34700-022200 amending and
sections of the 1999-2000 General and Capital Projects Fund Appropriat
appropriation and transfer of funds in connection with a contract
construction of the new Roanoke City Police Building. The abovereferen
adopted by the Council of the City of Roanoke at a regular meeting
Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Charles M. Huffine, City Engineer
L. Bane Coburn, Civil Engineer II
C:XMyFiles\feb22.wlxl
Sandra H. Eakin
Deputy City Clerk
ordaining certain
ions, providing for
th Thor, Inc., for
ced measure was
hich was held on
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 22nd day of February, 2000.
No. 34700-022200.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Aoorooriations
Nondepartmental $ 63,437,785
Transfers to Other Funds (1) .................................. 62,304,053
Fund Balance
Reserved for CMERP - City (2) ................................. $ 1,977,024
Capital Projects Fund
Appropriations
General Government
Roanoke Police Annex (3-4) ...................................
Capital Improvement Reserve
Public Improvement Bond Series 1999 (5) .........................
Public Improvement Bond Series 1994 (6) ........................
$ 11,163,330
4,318,569
$ 16,229,278
14,478,101
-0-
Fund Balance
Unreserved Fund Balance (7) ................................... $
1) Transfer to Capital
Projects Fund
2) Reserved for
CMERP - City
3) Appropriated from
Bond Funds
4) Appropriated from
General Revenue
5) Buildings
6) Buildings and
Structures
7) Unreserved Fund
Balance
(001-004-9310-9508)
(001-3323)
(008-052-9563-9001)
(008-052-9563-9003)
(008-052-9709-9183)
(008-052-9727-9173)
(008-3325)
$
(
100,000
100,000)
4,049,270
269,299
(3,349,270)
(700,000)
(169,299)
2,089,142
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report CiTY ,?,
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: New Roanoke Police Building
Background:
The original building consisted of 20,000 square feet of floor space on two floors plus a
partial basement. The project included a third floor plus remodeling the original two floors
to accommodate twenty-four hour police activities. An additional 7,600 square feet of
space was added on the back of the building at the basement and first floor level to
accommodate other 24-hour police functions. Total area of project will be 37,600 square
feet.
The Police Department Administration will remain in the Third Street Building until Phase II
f the building and will duplicate the square footage.
Bids were received on December 22, 1999. Six (6) bids were received with Thor,
Incorporated, 3313 Plantation Road, N.E., Roanoke, Virginia 24012 submitting the lowest
responsible and responsive bid in the amount of $4,335,000 and 390 consecutive
calendar days construction time. See Attachment 1. This bid exceeded available funding
for the project. Therefore, in accordance with the bid documents, negotiations took place
for which a reduction in the cost of the contract resulted in a contract amount of
$4,015,200. See Attachment 2. In addition the cost of furniture/equipment of $575,000
and police lockers of $122,500 for a total of $697,500 needs to be funded. It is
recommended by the administration that the $697,500 be funded in next year's operating
budget through lease-purchase. This action brings the contract amount to $4,015,200.
Considerations:
Funding needs for this project include:
Negotiated Contract
Project contingency
Increase in NE fee
Asbestos abatement
Water service (fire & domestic)
Funding is available as follows:
From 1994 Bonds
From 1999 Bonds
Undesignated Capital Projects Fund
CMERP
Balance
* This funding derived from the FY99 Sale of the Juvenile Detention
property to the Roanoke Valley Detention Commission.
$4,015,200
220,000
26,430
41,000
15,939
$4,318,569
700,000
3,349,270
169,299'
100,000
$4,318,569
Honorable Mayor and Members of City Council
Bid Committee Report
Roanoke Police Annex
Bid No. 99-10-72
February 22, 2000
Page 2
Recommended Action(s):
Award the negotiated contract with Thor, Incorporated in the amount of $4,015,200 and
390 consecutive calendar days construction time in accordance with the contract
documents as prepared by Ronald M. Martin & Associates, P.C. (t/a Martin & Associates,
P.C.), of Roanoke, Virginia. Authorize the City Manager to enter into a contractual
agreement for the same.
Transfer/appropriate the funding of this project as listed on the previous page and
authorize the Director of Finance to create a new capital account entitled "Roanoke Police
Building."
Reject the other bids received.
Respectfully submitted,
~~. wttn, hainT~n
W. Alvin Hudson
C.,hall~ M. Hullll~ (.J// '
CES/LBC/fm
Attachments: (2)
C'
William M. Hackworth, City ^ttomey
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
L. Bane Coburn, Civil Engineer II
#00-116
February 22, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: New Roanoke Police Building
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
DLB/LBC/fm
City Manager
TABULATION OF BIDS
Attachment I
ROANOKE POLICE ANNEX
348 CAMPBELL AVENUE
ROANOKE, VIRGINIA
BID NO. 99-10-72
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on
Wednesday, December 22, 1999, at 2:00 p.m.
CONTRACTOR BASE BID NO. DAYS ADDENDUM
Thor, Incorporated $4,335,000* '390 1 & 2
Martin Brothers, Contractors $4,354,000 365 1 & 2
R. L. Price Construction, Inc. $4,400,000 420 I & 2
Branch & Associates $4,489,000 365 I & 2
Avis Construction Company, Inc. $4,512,000 400 1 & 2
Lionberger Construction Co. $5,114,000 365 1 & 2
*Thor, Incorporated base bid was $4,360,000 with a deduct of $25,000 on Bid Form, Page 3.
Estimated Cost: $4,500,000
Martin & Associates, P.C.
5007 Carriage Drive
Roanoke, Virginia 24018
Office of the City Engineer
Roanoke, Virginia
February 22, 2000
Attachment 2 to Council Report #00-116
Dated February 22, 2000 for Roanoke
Police Annex Building
Negotiated price reductions agreed to by Thor, Incorporated that do not affect the police
operation.
Item Architectural
Deduct
2.
3.
4.
5.
6.
7.
8.
9.
10.
Change SWAT Team Van Canopy
Change lavatory tops from cast vanity tops to high
pressure plastic laminate plus add lavatories
Change toilet partitions from plastic laminate to baked
enamel, not in showers
Change toilet accessories from Bobrick to American
specialties
Change all metal coping and flashings to
24 gauge Kynar 500 finish
Rear elevation: Omit brick, add foam insulation to
CMU and paint
Change Type I Acoustical Tile to Type 2
Omit all streetscape work
Omit all precast concrete architectural work except
center of front elevation. Omit arched head windows
except center front
Omit arched windows, square off tops and adjust
height to 7'0". Leave center front as is.
$ 65O
7,300
3,500
2,040
1,100
41,150
4,900
30,300
7,800
10,010
$108,750
Item
Electrical
5.
6.
7.
8.
Use MC cable for branch circuit wiring
Change fire alarm from voice evacuation to
Auto/visual system with standard dialer
Change emergency generator to 3-day fuel
Tank to 3-day fuel supply with generator on tank
(sound attenuated).
Delete blue paint on electrical equipment
Delete battery back-up from emergency light fixtures
Change specification grade troffers to commodity grade
Change industrial fixtures to commodity grade
Change floodlights from Type 24 to standard grade
12,000
4,800
32,400
1,500
9,340
1,600
4OO
1,600
$ 63,64O
Item
Mechanical
1. Sprinkler system
$ 25,000
Total
Architectural
Electrical
Mechanical
$108,750
63,640
25,000
$197,390
Paces · January/February 2000
were good and we had good medical insurance."
Scott also enjoyed traveling the rails with his family using a
pass that employees earned after one year of service. "in the
early days, Jackie Robinson was a star in baseball," Scott said.
"We would travel to places like Cincinnati to watch him play.
Sometimes, a host of other guys would go, too. You might end
up with a bunch of guys from the railroad there."
Life wasn't a spectator sport for Scolt, who was an NW
wheel roller. This group competed with teams from other rail-
roads performing acrobatics with the 7501:x)und railroad
he sometimes shared with fellow African American employees
on the railroad. "The Lord and prayer helped me deal with peo-
ple. After I was saved, I became a raceless person--I didn't see
a person for the color of their skin. I saw them as a human
being, one of God's children that God sent me to help."
Many of the negative experiences Scott had came in earlier
days of his career until integration improved conditions. "There
was no room for promotion, and we were treated with lots of
disrespect in what people would say and do," Scott said. Some
of those experiences came when a group of older black work-
E~'qplo~,ees of NW r'nacnine shops in Roanoke in the late 1940s.
wheels they worked with every day. "We did all kinds of tricks
and nicks and nacks," he reports. "You'd have to see it to
believe it. We would line up a row of candles and bounce the
wheel over them, kind of make it do a flip-flop, and it would put
the candles out," he said.
Scott became an ordained minister in 1968. While minister-
ing and working for the railroad until his retirement in
November 1981, he spent his vacations attending church con-
ventions and schools. His spiritualily helped him handle the hurt
ers in the shops trained the younger employees. "They put hard-
ships on us--they would teach us to do things the hardest way,"
Scott said. "They were afraid the younger people would take
their jobs away."
When Scott became a supervisor, he was dipbmatic and
respec~l lo lhe people who worked for him. "1 worked with some
good people when I was a supervisor, and I treated the people
who worked for me with respect. I scnv every one of lhem as anoth-
er human being and asked I1~ ~ treat me Ihe same," he said.
Paces · January/Februar~ 200~
never lived in a rented house."
Holland's work with NW began in 1938, when he was
hired as a cleaner at the General Office Building in
Roanoke. The good salary meant that Holland and his fami-
ly could buy a house---something not too many black fami-
lies could afford. "1 think our notes were something like
$17.50 a month," Holland said. "It was great to be able to
afford that."
After a few years, Holland transferred to the freight station,
where he loaded and unloaded boxcars and sorted freight.
He was called into military
service in 1943 and
returned in 1946 to the
freight station, where he
worked until his service
again was interrupted by a
conflict--this time in Korea.
After a total 25 years' ser-
vice at the freight station,
Holland transferred to the
passenger station, where
he handled mail.
Then, he became a secu-
rity officer for the building,
and later worked in the
Pricing and Marketing
department. At his retire-
ment, Holland was the
assistant manager for the
Tariff Compilation depart-
ment, which was his
favorite job. "Each of my
jobs was a stepping stone
to each new job I got,"
Holland said.
'"The railroad gave me
more than a job. It gave
me a life," he said. Beginning when he was a child, the rail-
road had a profound impact on Holland's life. He remembers
going to watch the baseball games played by the NW Stars,
a team made up of employees. Later, when he worked for
the railroad, he enjoyed taking the family steam excursions
the railroad provided as part of its picnic. "Even in segregat-
ed times, the railroad treated everyone like family," he said.
"And I was grateful to have had a job with the railroad. It
gave me a great deal of satisfaction to know that I was part
of the railroad family."
Like Scott, Holland enjoyed taking the train to see baseball
games in distant cities. "We would go to Winston-Salem
(N.C.), Norfolk or Cincinnati to see Jackie Robinson play,"
he said.
During his time at the freight station, Holland was part of
the Twilight Singers, a group of about 35 men who sang at
fundraisers, community functions, churches and schools. They
also gave occasional ~:oncerts for coworkers at the freight
station, which now is the site of the Virginia Museum of
"It gave me a
great deal of
satisfaction to
know that l
,,,vas part of the
railroad family."
-Alphonso L Holland
Transportation.
"We had an hour for
lunch, and since many of
us brought our lunches, we
had time to sit around in
the lunch room and talk,"
he explains. "One day we
struck up a tune, and the
group was started." The
singers practiced during
lunch hours and sometimes
would go to the local
YMCA after work to
rehearse.
"We were really quite
fond of our complement.
We took great pride in it,"
he added.
Like many others,
Holland sometimes felt dis-
couraged because he was
a black man on the rail-
road. "Yes, there were
some hard times. But we
took cotton and made silk.
As Booker T. Washington
said, 'let down your buck-
ets where they are. There's a wealth of salvation there.'
Basically, he meant that you may have to dig more some-
times, but wherever you dig, once you get deep enough,
you'll find water."
Holland looks forward to the future and the chances it
holds for future generations. "We stand now on the threshold
of a new century. Opportunities for young people who apply
themselves and work hard are there. We must continue to
build on what we've done." ·
Paces · January/February 2000
Given under our hands and the Seal of the City of Roanoke this twenty-second day
of February in the year two thousand.
[VIIEREAS,
the National Education Association will celebrate the ninety-sixth
birthday of Dr. Seuss on March 2, 2000, as apart of its Read Across
America project, a national day of reading; and
WHEREAS,
according to researchers, reading aloud to children is the single most
important activity for building the knowledge required for eventual
success in reading; and the more children read, the better they read
and the more children read outside of school, the better they perform
in school; and
for this year's celebration, rock stars will read with children at the
Rock n ' Roll Hall of Fame in the State of Ohio, the Cat in the Hat will
ring the opening bell on the New York Stock Exchange, and teachers
across the United States are planning their own celebrations; and
parents are encouraged to turn off the televisior~ to talk with their
children, to provide a good supply of books, magazine~ and
newspapers at home, and to be a role model by letting children
observe them reading and writing.
NOW,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim Thursday, March 2, 2000, throughout this great
All-America City, as
READ ACROSS AMERICA DAY.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 24, 2000
File #5-20-530
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Ms. Burcham and Mr. Hackworth:
I am attaching copy of proposals submitted by towing companies included on the Roanoke
City Towing List in regard to changes to their current towing contract, which proposals were
before the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
February 22, 2000.
On motion, duly seconded and unanimously adopted, the matter was referred to you for
study, report and recommendation to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
Mr. Thomas A. Wood, 1749 Granby Street, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Ron Jean, 1910 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mr. Robert Young, 210 Carver Avenue, N. W., Roanoke, Virginia 24012
Mr. Charles Brown, 210 Baker Avenue, N. W., Roanoke, Virginia 21017
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C:~lyFil~¢b22.wlxl
r'ITY '~ ?'-vx 'i~
Tommy Wood
1749 Crranby St. NE
Roanoke, Va. 24012
January 30, 2000
City Clerk Office
215 Church Ave. SW
Room 456
Roanoke, VA 24011
Dear Roanoke City Council:
The towing companies included on the Roanoke City Towing List would like to meet
with City Council concerning changing the current towing contract. The last contract
was adopted in 1992, and we feel that we need to update om' charges and obligations.
We plan to have approximately five representatives present to voice their opinions and
together we hope that we can come to a comfortable solution. In this letter we will
include a list of changes that we feel are very necessary and we would like every council
member to receive a copy. We hope that each tnetnber will review this material so that
they will be familiar with it when we meet.
We will approach the City Com~cil on February 22, 2000 at the 7:00 meeting.
We look forward to tneeting with you and hope that by working together we will cotne to
a mutual agreement. If you have any questions, please call me at 540-982-3663.
Yours truly,
Thomas A. Wood
Wood's Towing and Recovery
aw
First proposal:
Present Policy:
All towing companies must take all towing ordinance vehicles to the Roanoke City
Impound Lot. These vehicles are DUI's, thirty-day impounds, stolen, abandoned, etc.
The amount of money at this time that Roanoke City pays the towing companies is forty
dollars in the daytime per call and fifty dollars at night per call with a Wheel Dolly fee of
twenty-four dollars when needed. The current contract does not allow for any recovery
or hook-up conditions including weather conditions and excessive waiting time. Roll
Back trucks are not even considered.
Tower's proposal:
· All vehicles be towed to the towing companies secured storage lots regardless of
situation. If it were mandatory to tow a vehicle to the City Impound lot, the towing
company could come back and retrieve the vehicle once it has been processed.
· Tow company's storage lots are to be located within one mile of the Roanoke City
limits and available for officers to check and process at any time.
· Allow towing companies to charge competitive, market prices. By doing so, this.
would eliminate any discrepancies with Roanoke City prices.
· Dolly-Wheels were popular in 1992 when the first contract was written, although
since then, roll back trucks have been used to replace dolly wheels. By taking the
vehicles to the towing company's storage lots, the City would not have to worry
about pricing dollies and rollback services.
Second proposal:
Present Policy:
There is presently no contract on heavy-duty towing. Roanoke City PD requires us to
tow these large trucks, equipment, and materials to the City Impound Lot for forty to
fifty dollars. There is no extra charge for our time or excessive clean up.
Tower's proposal:
If Roanoke City changes the policy to allowing the towing companies to tow the
heavy-duty vehicles to their company owned lots, this would correct the problem by
allowing the towing companies to determine the price of the call or service. Due to
the involved expense of this type of towing and recovery, we must find a quick
solution. This situation is costing large towing companies thousands of dollars a
year.
Third proposal:
Present policy:
Currently, no advisory committee is set up to deal with towing concerns such as pricing,
safety, and everyday problems.
Tower's proposal:
Towing companies need a committee to help solve problems. We would like for this
committee to consist of Roanoke City citizens, towing company owners, and Roanoke
City police officers.
Fourth proposal:
Present policy: The present policy consists of very weak rules and regulations for towing
companies. It is not fit for situations that may occur in the upcoming years.
Towers proposal: Allow the Roanoke City PD to meet with the towing companies
personally to adapt an updated policy concerning the rules and regulations. Included in
the new policy should be punishment to companies that do not abide by the rules.
Fifth proposal:
present policy: Police officers are not required to stay with an abandoned or disabled
vehicle until the towing company arrives.
Tower's proposal: Make it mandatory for the officer to remain with vehicle until the tow
company hooks up to the vehicle and removes vehicle. This problem has worsened lately
including dangerous situations.
Sixth proposal:
Present policy: Currently, a police officer can cancel a call after the tow company has
been dispatched to the scene of the vehicle.
Tower's proposal: This situation happens frequently, and it costing the towing
companies. We ask that if we have already been dispatched out to a call and are on our
way, that the vehicle's owner be responsible for the tow bill and not leave the scene.
Seventh proposal:
Seventh proposal: The current contract does not consist of dates that state when the
contract should be revised.
Tower's proposal: The new contract should be revised every fifteen months due to
changes in the towing industry and laws.
We ask that Roanoke City follow the footsteps of Roanoke County, the Town of Vinton,
and the State Police, and privatize towing, recovery and storage.
We thank you for your cooperation and hope that with these few changes, this process
will become much easier and more organized. We look forward to meeting with you and
hope that our time together will be very beneficial!