HomeMy WebLinkAboutCouncil Actions 02-07-00Hudson
34659
ROANOKE CITY CO UNCIL
RE G ULAR SESSION
February 7, 2000
12:15p. m.
CITY COUNCIL CHAMBER
/1GENDA FOR THE COUNCIL
Call to Order--Roll Call. (Vice-Mayor Harris was absent).
a. A report of the City Manager requesting a Closed Meeting to discuss
acquisition and disposition of real property for a public purpose, where
discussion in open meeting would adversely affect the bargaining
position or negotiating strategy of the City, pursuant to Section 2.1-344
(A)(5), Code of Virginia (1950), as amended.
Concurred in request. (6-0)
File #104
bo
A report of the City Manager requesting a Closed Meeting to discuss or
consider acquisition of real property for a public purpose where
discussion in an open meeting would adversely affect the bargaining
position or negotiating strategy of the public body, pursuant to Section
2.1-344 (A)(3), Code of Virginia (1950), as amended.
Concurred in request. (6-0)
File//104
Co
A report of the City Attorney requesting a Closed Meeting to consult
with legal counsel on a matter of probable litigation, pursuant to Section
2.1-344 (A)(7), Code of Virginia (1950), as amended.
Concurred in request. (6-0)
File #83
At 12:20 p.m., the meeting was declared in recess.
CERTIFICATION OF CLOSED MEETING. (5-0)
(Council Member Swain left the meeting during the Closed Meeting)
Adopted Resolution No. 34659-020700 and Ordinance No.
34660-020700, in connection with resolving a civil investigation of
the City's Public Works Service Center by the Department of
Environmental Quality. (5-0)
File #183
At 1:55 p.m., the meeting was declared in recess to be reconvened at
2:00 p.m., in the City Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 7, 2000
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. (All Present) (Council Member Swain
arrived at 2:40 p.m.)
The Invocation was delivered by Vice-Mayor C. Nelson Hams.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday, February 9,
2000, at 7:00 p.m., and Sunday, February 13, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
INTRODUCTIONS
Introduction of special guests from the Ukraine.
File #80
4
0
CONSENT AGENDA
(Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meeting of City Council held on Monday,
October 4, 1999; the special meeting held on Friday, October 15, 1999; the
joint meeting of City Council and the Roanoke City School Board held on
Monday, October 20, 1999; the special meetings held on Monday, October 25,
1999; the regular meeting held on Monday, November 1, 1999; the special
meeting held on Tuesday, November 9, 1999; and the regular meeting held on
Monday, November 15, 1999.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
C-3
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
A communication from Mayor David A. Bowers transmitting a
certificate recognizing that the City of Roanoke joined cities across the nation
as an official George Washington Bicentennial Community on December 14,
1999, which was the 200th anniversary of the death of George Washington.
RECOMMENDED ACTION: Receive and file.
File #87-137
5
C-4 A communication from Thomas M. Winn, III, Chairperson, Youth
Services Citizen Board, transmitting the Annual Report of the Office on Youth.
RECOMMENDED ACTION: Receive and file.
File #109-304
C-5
Qualification of the following persons:
Matthew Prescott as a member of the Architectural Review Board
for a term ending October 1, 2003;
File #15-110-249
Harry F. Collins, Sr., as a member of the New Construction Code,
Board of Appeals, for a term ending September 30, 2004;
File #15-110
Michael Brennan as a member of the
Committee for a term ending June 30, 2000;
File #15-110-394
Cultural Services
Barbara N. Duerk as a member of the Roanoke Neighborhood
Parmership Steering Committee for a term ending November 30,
2000; and
File #15-110-488
Bittle W. Porterfield, III, as a member of the Roanoke Valley
Resource Authority Board for a term ending December 13, 2003.
File #15-110-253
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Presentation of a resolution of appreciation regarding the recent
commemoration of the 200th anniversary of the death of George
Washington, on behalf of the Fincastle Resolutions Chapter of the Sons
of the American Revolution. James Robert Justice, Spokesperson.
(5 minutes)
Received and filed.
File #80-87-137
DJ
Report of the Roanoke Civic Center Commission with regard to
operational changes for Civic Center parking. Mark E. Feldmann,
Chairperson. (5 minutes)
Withdrawn.
4.PETITIONS AND COMMUNICATIONS:
ao
A communication from Harwell M. Darby, Jr., Attorney, representing
the Industrial Development Authority of the City of Roanoke, Virginia,
requesting approval of a plan of financing for the benefit of Nordt
Properties, LLC, a Virginia Limited Liability Company, and John C.
Nordt Co., Inc., a Virginia Corporation, for issuance of the Authority's
Industrial Development Revenue Bonds, Series 2000, to assist the
Company in financing the acquisition, renovation and equipping of a
manufacturing facility located at 1420 Coulter Drive in the City of
Roanoke.
Adopted Resolution No. 34661-020700. (6-0)
File #53-207
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to the City's curb,
request and rating system. (15 minutes)
Withdrawn.
gutter and sidewalk
A report with regard to proposed drug enforcement procedures.
(15 minutes)
Received and filed.
File #5-66-76-137
Council Member Swain entered the Council Chamber.
ITEMS RECOMMENDED FOR ACTION:
A joint report of the City Manager and the City Attorney with
regard to drug enforcement procedures.
Adopted Ordinance No. 34662-020700. (7-0)
File #5-66-76-137
o
A report recommending appropriation of funds, in the amount of
$10,800.00, representing repayment of training funds received by
First Union National Bank from the City through its job training
incentive program in Enterprise Zone One for companies creating
or relocating certain jobs within the area.
Adopted Ordinance No. 34663-020700. (7-0)
File #60-266-369
8
A report recommending appropriation of funds, in the amount of
$3,580.00, received from A & M Enterprises, LLC, which amount
reflects a difference in the sale price of a City-owned parcel of
land to A & M Enterprises.
Adopted Ordinance No. 34664-020700. (7-0)
File//2-60-207-450
o
A report recommending execution of Amendment No. 1 to the
agreement between the City of Roanoke, the Roanoke Higher
Education Authority, and the Roanoke Redevelopment and
Housing Authority; and appropriation of funds in connection
therewith.
Withdrawn.
File #178-414
A report recommending appropriation of funds for the design of
the Forest Park Drainage Project, and authorization to enter into
a contractual agreement with Anderson & Associates of Virginia,
Inc., for engineering design services.
Adopted Ordinance No.
34666-020700. (7-0)
File #27-60-405-468
34665-020700
and Resolution No.
A report recommending transfer of funds to provide for payment
of architectural and engineering services related to structural and
internal renovation of the Williamson Road Parking Garage.
Adopted Ordinance No. 34667-020700. (7-0)
File #60-313
o
A report recommending transfer of funds to purchase chemicals
for snow emergency operations.
Adopted Ordinance No. 34668-020700. (7-0)
File #60-410
9
10.
A report recommending assignment of a permit granted to N & W
Railway Company in 1930 to construct and maintain an
underground tunnel and overhead pedestrian bridge crossing
Center Avenue, N. W., to the Roanoke Higher Education Center,
Inc., and, in turn, to Roanoke Higher Education Associates, LP,
and assignment of the overhead bridge portion of the permit to
the Roanoke Redevelopment and Housing Authority.
Adopted Resolution No. 34669-020700. (7-0)
File #102-178-414
11.
A report recommending appropriation of funds from the Capital
Maintenance and Equipment Replacement Program and Prior
Year Retained Earnings, in connection with high priority
technology needs and enhancements.
Adopted Ordinance No. 34670-020700. (7-0)
File #60-472
12.
A report with regard to benefits for employees injured at work
(Worker's Compensation Supplemental Pay).
Adopted Resolution No. 34671-020700. (7-0)
File #63-184
13.
A report recommending modification and execution of an
agreement with the Fifth District Employment and Training
Consortium to reflect legislative changes, and the addition of
Franklin County as a member jurisdiction.
Adopted Resolution No. 34672-020700. (7-0)
File #246
14.
A report recommending acceptance of the Shelter Plus Care Grant
extension from the U. S. Department of Housing and Urban
Development, and execution of the required amendment to the
grant.
Adopted Resolution No. 34673-020700. (7-0)
File #178-236
l0
15.
A report recommending appropriation of funds from the Virginia
Department of Social Services for foster care and adoption
staffing.
Adopted Ordinance No. 34674-020700. (7-0)
File #60-72-304
b. CITY ATTORNEY:
A report transmitting a measure in support of a permanent
funding source for land conservation in the Commonwealth of
Virginia.
Adopted Resolution No. 34675-020700. (7-0)
File #417
c. DIRECTOR OF FINANCE:
1. A financial report for the month of December, 1999.
Received and filed.
File #10
A report recommending appropriation orS 1.6 million in funding
from the sale of Series 1999 General Obligation Bonds to the
Jefferson Center Performance Hall renovation project.
Adopted Ordinance No. 34676-020700. (7-0)
File #53-60-337
A report recommending appropriation of Community
Development Block Grant (CDBG) program and HOME program
income from the Roanoke Redevelopment and Housing
Authority, CDBG miscellaneous program income, and grant
funds received from the Office of Community Oriented Policing
Services.
Adopted Ordinance No. 34677-020700. (7-0)
File #60-178-236
o
A report recommending appropriation of additional operating
funds to finance costs related to remediation of certain
construction defects at the Hotel Roanoke Conference Center.
Adopted Ordinance No. 34678-020700. (7-0)
File #60-247
d. CITY CLERK:
A report advising of expiration of the three year terms of office
ofF. B. Webster Day, Marsha W. Ellison and Sherman P. Lea as
Trustees of the Roanoke City School Board on June 30, 2000, and
applications for the upcoming vacancies will be received in the
City Clerk's Office until 5:00 p.m. on Friday, March 10, 2000.
Received and filed.
File #467
6. REPORTS OF COMMITTEES:
ao
A report of the Bid Committee recommending execution of a contract
with Building Specialists, Inc., for construction of a Visitor Center and
picnic shelter at Mill Mountain Park; and transfer of funds in connection
therewith. Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34679-020700 and 34680-020700. (7-0)
File #60-67-336-398
A report of the Bid Committee recommending execution of a contract
with Construction Services of Roanoke, Inc., to provide and install a
two-sided entrance sign structure for the Roanoke Centre for Industry
and Technology; and appropriation of funds in connection therewith.
Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34681-020700 and 34682-020700. (7-0)
File #60-207
A report of the Bid Committee recommending execution of a contract
with L. H. Sawyer Paving Company, Inc., for construction of
improvements to Frontage Road to provide accessibility to the Johnson
& Johnson Vision Products site from Peters Creek Road and
Hershberger Road, N. W. Council Member Carroll E. Swain,
Chairperson.
Adopted Ordinance No. 34683-020700. (7-0)
Council Member White inquired as to the status of
discussions/commitments between the City, representatives of
Johnson & Johnson Vision Products and residents of the area as a
result of the proposed project, and suggested that City staff meet
with residents to provide an update on the project/commitments.
It was the consensus of Council to refer the matter to the City
Manager for report prior to the next Council meeting on Tuesday,
February 22, 2000.
Council Member Swain inquired if sidewalk, curb and gutter are
proposed for Ordway Drive, N. W.; whereupon, it was the consensus
of Council to refer the inquiry to the City Manager for report.
File #20-57-207-450
7. UNFINISHED BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
go
Ordinance No. 34637, on second reading, authorizing execution of
Amendment No. 1 to the Agreement between the City and Downtown
Associates, dated January 27, 1983, providing for amendment of
Paragraph No. 8 in said agreement, relating to maintenance
responsibilities of the Lessee and Lessor.
Adopted Ordinance No. 34637-020700 on second reading.
(Council Member White was out of the Council Chamber).
File #42-166
(6-0)
13
bo
Ordinance No. 34657, on second reading, authorizing reservation of a
25 foot City sanitary sewer easement across City-owned property
identified as Official Tax No. 4260506, located on Findlay Avenue,
S. E., upon certain terms and conditions.
Adopted Ordinance No. 34657-020700 on second reading.
(Council Member White was out of the Council Chamber).
File #27-28-166
(6-0)
Co
Ordinance No. 34658, on second reading, authorizing the granting of an
easement for extension of overhead electric power service across City-
owned property identified by Official Tax No. 6460103, and being
adjacent to the Innotech, Inc., property located on Femdale Drive,
N. W., upon certain terms and conditions.
Adopted Ordinance No. 34658-020700 on second reading.
(Council Member White was out of the Council Chamber).
File #28-29-166-207
(6-0)
do
A Resolution supporting and endorsing the proposals and principles of
the Roanoke Neighborhood Renaissance.
Adopted Resolution No. 34684-020700.
White was out of the Council Chamber).
File #488-527
(6-0)
(Council Member
eo
A Resolution changing the place of commencement of the regular
meeting of City Council scheduled to be held at 7:00 p.m., on Tuesday,
February 22, 2000.
Adopted Resolution No. 34685-020700.
White was out of the Council Chamber).
File #51-132
(6-o)
(Council Member
14
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Instead of widening l0th Street, N. W., Council Member
Hudson called attention to questions raised by citizens as to
the feasibility of widening Liberty Road, N. E., from
Williamson Road to Gainsboro Road toward the new Second
Street Bridge. The City Manager advised that there has been
considerable discussion regarding solutions, both as to l0th
Street and other roads in the area, and recommended that the
matter be submitted to Council in the form of a work session
discussion item inasmuch as the area is a part of the City's six
year plan and may need certain modifications. It was the
consensus of Council to refer the matter to the City Manager
for report within 90 days and no later than Monday, June 5,
2000.
File #20-514
0
Council Member Trout inquired as to the timetable for
installation of the traffic light at the intersection of Preston
Avenue and Plantation Road, N. E.; whereupon, it was the
consensus of Council to refer the matter to the City Manager
for report.
File #20-183
e
Council Member Wyatt proposed that the question of
enacting a one cent tax on purchases of alcoholic beverage
products that would be designated specifically for refuse
collection, be referred to the Legislative Committee for
review and report to Council.
File #79-137
®
Council Member Wyatt referred to the recent benefits, pay
and classification study prepared by Fox Lawson &
Associates which pointed out that certain City employees are
compensated at a lower per centage than other persons in
equitable positions in the Roanoke Valley and requested, as a
part of fiscal year 2000-01 budget study, that the City
Manager review the report and submit recommendations to
bring City employees up to a fair and equitable wage
compared with similar positions in the Roanoke Valley.
It was the consensus of Council to refer the matter to the City
Manager for report to Council during fiscal year 2000-01
budget study.
File #60-184
Se
In connection with reporting potholes in City streets, the
Mayor requested that the telephone number be published in
the City Page of The Roanoke Times.
File #514-183
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (7-o)
Carl D. Cooper, Minnie Jones and Robin Murphy-Kelso were appointed
as members of the Roanoke Neighborhood Partnership Steering
Committee for terms ending November 30, 2002.
File #15-110-488
Peter Clapsaddle was appointed as a member of the New Construction
Code, Board of Appeals, for a term ending September 30, 2003.
File #32-15-110
'00 FEB-3 A9:57
February 7, 2000
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to discuss the
acquisition and disposition of real property for a public purpose, where discussion in open
meeting would adversely affect the bargaining position or negotiating strategy of the City,
pursuant to §2.1-344.A.5, Code of Virginia (1950), as amended.
DLB/f
cc: City Attorney
Director of Finance
Director of Public Safety
City Clerk
Sincerely,
City Manager
'00 J/~N 31 /~tl :31
February 7, 2000
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Re: Request for Closed Meeting
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in a closed meeting to discuss or
consider the acquisition of real property for a public purpose where discussion in an
open meeting would adversely affect the bargaining position or negotiating strategy of
the public body, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended.
Darlene L. Burcham
City Manager
DLB:KBK:afm
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
WILLIAM M. HACKWORTH
ciTY AITORNEY
CITY OF ROANOKE
OFFICE OF CITY AT'FORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: ¢ityatty@ ci.roanoke.va, us
February 7, 2000
X PARSONS
~J~N ~ W~I.~ J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a matter of probable litigation, pursuant to §2.1-344.A.7, Code of Virginia
(1950), as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
cc: Darlene L. Burcham, City Manager
Mary F. Parker, City Clerk
William M. Hackworth
City Attorney
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #183
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34659-020700 authorizing and directing the City
Manager to execute for and on behalf of the City a Consent Order with the Commonwealth
of Virginia Waste Management Board and the Department of Environmental Quality (DEQ)
resolving a civil investigation of the City's Public Works Service Center by the DEQ, upon
certain terms and conditions; and authorizing the City Manager to take such further action
and to execute and provide such further documents as may be necessary to comply with
or implement the provisions of the said Consent Order. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, February 7, 2000.
/~~ .7~, ~Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
C:~MyFilca\f~b7.wlxl
IN TFIECOUNC~ OF THE CITY OF ROANOKE, V1RG1NI~
The 7th day of February, 2000.
No. 34659-020700.
A RESOLUTION authorizing and directing the City Manager to execute for and on behalf
of the City a Consent Order with the Commonwealth of Virginia Waste Management Board and the
Department of Environmental Quality (DEQ) resolving a civil investigation of the City's Public
Works Service Center by the DEQ, upon certain terms and conditions; and authorizing the City
Manager to take such further action and to execute and provide such further documents as may be
necessary to comply with or implement the provisions of the said Consent Order.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager is hereby authorized and directed to execute for and on behalf of
the City a Consent Order with the Commonwealth of Virginia Waste Management Board and the
Department of Environmental Quality resolving the civil investigation of the City's Public Works
Service Center by the DEQ, upon certain terms and conditions, with the form of the Consent Order
to be approved by the City Attorney.
2. The Consent Order shall contain terms and conditions substantially similar to the
following: (a) the DEQ allegations concerning the storage and/or disposal of solid and allegedly
hazardous wastes at the middle lot at the Public Works Service Center during various periods of time,
all without a permit and in violation of'various state and federal regulations or statutes; (b) the
performance by the City of certain actions involving the characterization and remediation of the
middle lot at the Public Works Service Center in accordance with the appropriate state and federal
rules and regulations; and (c) the imposition of a civil charge against the City in settlement of the
violations alleged by the DEQ in a total amount of up to $525,000. Provided, however, that up to
$400,000 of the said civil charge can be satisfied by the City upon completion by the City of
supplemental environmental projects undertaken by the City and approved by the DEQ. /he
remaining $125,000 is to be paid to the Treasurer of Virginia through the DEQ within 30 days of the
effective date of the Consent Order.
3. The City Manager is further authorized to take such further action, including payment
of the civil charge of $125,000 to the Treasurer of Virginia through the DEQ, and to execute and
provide such further documents as may be necessary to comply with and implement the provisions
of the said Consent Order, including, but not limited to any necessary contracts or agreements with
third parties to complete the supplemental environmental projects mentioned above and subject to
the cost limitations set forth therein; and further to take such action as may he necessary and
appropriate and to enter ir!.to such additional necessary contracts or agreements with third parties in
order to implement and complete the characterization and remediation of the middle lot at the Public
Works Service Center as called for by the said Consent Order.
4. By adopting this Resolution, City Council hereby expresses its intent to fund, either
through prior, simultaneous, or future appropriations, the funds required for complying with the terms
of the Consent Order.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #183
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34660-020700 amending and reordaining certain
sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for
transfer of $125,000.00, in connection with resolving a civil investigation of the City's Public
Works Service Center by the Department of Environmental Quality. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Robert K. Bengtson, Acting Director, Public Works
C:~dyFiles~eb7. w]xl
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34660-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
qleneral Fund
Aoorooriations
Nondepartmental $ 62,060,555
Contingency (1) ............................................. 261,607
Transfers to Other Funds (2) .................................. 61,038,123
Capital Projects Fund
Appropriations
General Government
Settlement State DEQ PWSC (3) ...............................
1) Contingency
2) Transfer to Capital
Projects Fund
3) Litigation Settlement/
Judgement
(001-002-9410-2199)
(001-O04. -9310-9508)
(008-052-9673-2179)
$ (125,000)
125,000
125,000
$ 31,355,859
125,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MEMO
To:
From:
Subject:
Date:
~ Parker, City Clerk
Vickie Price, Administrator, FDETC
Letitia Malone, Youth Care Administrator
Rodney Hubbard, Director, 23-A Court Services Unit
Molly Rutledge, Director, Roanoke City Health Department
Corinne Gott, Superintendent, Department of Social Services
Beverly James, City Librarian
Glenn D. Radcliffe, Director of Human Development ~L
Ukrainian Delegation
February 2, 2000
Thank you for agreeing to provide information to the Ukrainian Delegation visiting
the United States. Two members of the delegation will be in Roanoke to learn about
Human Services Programs on February 7, 8 and 9, 2000. I have attached a copy of
the schedule that was developed for the visits.
I have also enclosed the following information:
2.
3.
4.
5.
Legacy International Program
Ukrainian Women's Leadership
Focus on Family & Youth
Culturgram '99 on Ukraine
Profiles on the two members of the delegation
It is preferable that you provide as much visual information as possible. Thank you
again for your willingness to showcase your services. Please call me if you have any
questions.
AGENDA
February 7-9, 2000
February 7, 2000 - Glenn D. Radcliffe
Director of Human Development
Rodney Hubbard
Director, 23A Court Services Unit
LUNCH
Roanoke City Council Meeting
Bev James, City Librarian
February 8, 2000 - Fifth District Employment & Training Consortium
Vickie Price,Administrator
(Peter's Creek Road office)
LUNCH
Department of Social Services
Corinne Gott, Superintendent
9:30 - 10:30 a.m.
10:30 - 12:00 p.m.
12:30 - 2:00 p.m.
2:00 - 3:00 p.m.
3:00 - 4:30 p.m.
9:30 - 11:30 a.m.
11:30 - 1:00 p.m
1:00 - 4:00 p.m.
February 9, 2000 - Health Department
Dr. Molly Rutledge, Director
LUNCH
Juvenile Justice Programs - Youth Haven I, Crisis
Intervention Center, and Outreach Detention
9:00 - 12:00 a.m.
12:00 - 1:30 p.m.
1:30- 4:30 p.m.
01-19-2000 12:24PM FROM TO 15408532773 P.02
Legacy lnternatioml
UKRAEqAN WObiF. aN'S LEADERSmP PROGRAM: FOCUS ON FAlVlH,Y AND YOUTHS
Profikofthedelegatesandtheirrek~ns
From Lugamk:
1. Svetlau Polyashebenk~: ~e~, Department of Family and Youth Services, Regional Government
Administration. Svetlana's department was established in 1997 and serves approximately 600,000
youths and 33 public youth and women organizations in the Lugansk region. She ov~rs~ the work
of 350 employees, the Committ~ of$1~veaile Affalr~, and a network of Social Sawic~ Ceat~. She
has 7 year~ experience as a teacher at thc ~econdary level, and 10 years experience working with thc
Lugamk City Committm and Regional Administration prior to her current position. She is intere~ed
in learning more about U.S. -, .... :* * ; -- ~'.:m planning, personnel manag~nent; community
development; grassroots organizing; ~nct political activism. DOB: 5/14/57
Yelena Yev~ikova- Young Tourist Station teacher; .President of I, ugansk Regional Girl Cruides and
Girl Scouts organitatfon. Yelena's occupation is a teacher of enrichment aetivitiea for tccnag,a's
with a gov~'nm~nt-opcrated program. Since 1996 she has also organiz~ and led the Girl Guides
activities in and near Lugamk. Her educational background includes degrees in Russiu Literature
and English Language. She has pr~ious work exp~,-rience as ajouraalist and a Russian-English
int~preter. Sh~ is imerested in learning more about proposal writing aM finance, strategic pbaning,
working with voltmtea's, comnmnity developmeat, and gra,~r~ organizing. DOB: 7/11/75
From L'viv:
3. Matte Chumalo: 2'rainer and d.s'sistant Coordinator, Wesl 'Ukrainian Center "Women's Prospects."
Marta's organization was founded in 1996 and is funded in pan by USAID. It currently works with
650 clients (ages 15 - 35) from L'viv and the surrounding region. Mare organizes and conducts
trainings and round tables, supervises the work ofother trainers, and comults with individual clients.
She has studied physics and law at the university level, and has previously worked in financial
administration, as a teacher, and as a comuitant. While in the US, she hopes to learn bow more about
cooperation between government and public organizations, community development, political
activism for women, and strengthening partnerships with U.S. women's organizations. DOB: 2/12/70
Gallna Germim: Psychologist with £ 'vlv State Regional Clinical 3tarcological Health Center.
Services of the center include ;:-:? ' ; ~ ~oup psychotherapy, a telephone hotline, and
preventive work with at-risk youths. She rum a voluntary group for recovering drug users with the
12 Step Program. She also works with an NGO called "Neopalyma Kupyna" (Burning Bush) which
provides innovative programming, family and youth camps focused on youth development. While ill
the U.S. Oalina wou~d I~¢ to learn more about successful Program planning to attain goals; how to
work more successfully with volunteers in grass roots initiatives. DOB: 5/14/67
Ol~ Solti~: Head of Juvenile Affairs Service, Drogobych District State Admtntstration. Oiga has
worked as a teacher, the head of a "children's establishment," and in her current position managing
thc juvenile affairs services for a district which covers moro than 215,000 juveniles. Her office was
established Jn 1996. Her work focuses on protecting the rights of.juveniles in the court system and
coordinating medical, police, and educational services for those youths. Geographically, her district
includes many separate small villages, which she personally visits. While in the U.5. she is
particularly interested in learning about work with juvenile delinquents, and state progratm aimed at
increasing the economic opportunities for youths and families. DOB: 7/7/62.
01-19-2000 12:29PM FROM
TO i$408532773 P. 01
From Simferopol:
6. Ravilya Ablayeva: physician; Director of "Charity Fund of Medical, Social and Psychological
Rehabilitation." Ravilya has been practicing medicine for more than 16 y~ars, first at state
institutions and now as the co-founder and director of a private practice called "Family Doctor." She
has organized her work Itc to allow for active NGO work Focusing on the Tatar refugees, her
clinic provides flee medical services, social and psychological support to families with limited means
and drug addicts. She plato to start a crisis center and to provide small business loans for women
entrepreneurs. While in the U.S. she would like to learn about making successful work plans;
community and organizational development, and personal leadership skills. DOB: 10/12/58
lrina Ivandumko: journalist; Social Programs Coordinator for "Center of Social Protection and
Help." Irina works pan-time as a newspaper journalist, specializing in articles on women's rights,
needa, and services. The balance ofi~r days goes to the work of her non-profit c~t~, which began
in 1997 and serves up to 16,500 a year. Activitie~ include free consultations and training for women
and children, work with orphanages, and services to benefit the so~ially unprotected. While in the
U.S., ~h~ wants to learn how *,c - ~ -': r_teer corps to augment her staff; how to make work-
plans and monitor staffand volunteer teams; and to gain more skills in grassro~ organizing and
political activism. DOB: 5/18/60
Tatiana Yeadnova: Chairman, Youth &Faraily Services, Republlc Committee of Crimea. As
chairman of this government agency, Tatiana's oversees the formation of state policy, development
and performance of projects, and application of laws regarding women, family and youths. Thirty-
two employees report to her. Previous she has worked as a secondary school teacher; with the
department of youth education; as s bank manager of marketing and public relations; and on the city
mayoral star She would like to learn more about the women's movement, NGO development, and
to develop her leadership and management skills and ways to share them. DOB: 1/17/57
UKRdlNE, located in southeastern Eurol~, is slightly smaller ~ Texas and has 52 million people. In
Soviet times, Ukraine was regarded as "the breadbask~ of the Union" and a place of beauty for
vacationing. In the south, Ukraine bor&~s on the Black Sea. Its ndghbors (from east to west) are Russia,
Belar~ Poland, Slovakia, Romania, and Moldova. Large coal and iron deposits contributed to strong
industrial development prior to 1990. Today, the pace has slowed because industry also requires
materials from outside Ukraine that can now be purchased only with hard cun'ency. Specific concerns in
the family and youths services field are similar to those in the United States and include !) effects of
poverty'and unemployment on family stability and teen crime rates; 2) teen pregnamy; 3) child and
spousal abuse;, 4) alcoholism and drug abuse; 5) prostitution and trafficking of women; 6) 'many-children
families" with inadequate support; 7) care for orphans and abandoned children. There b increasing
interest in cooperation between ge', c_ ! ~-_t :.on-governmental agencies (NGOs).
LUG, dNSK is an industrial town located in thc far eastern side of Ukraine, closc to the Russian border. In
Soviet times, it was a large coal-mining and steel production area, although now a numbcl' of mines and ·
mills are closed. Extensive agriculture is ~conducted in the region. Its people are largely Russian
speaking. L 'F/Vis located in the far western part of Ukraine, close to the Polish border. L'viv is
the heartland of Ukrainian nationalism. Ukrainian language is spoken by most of the city's people. The
city's architecture reflects Western European influence from tho time it was under the comxol of Austria,
Poland and other court, es. L'viv has been called "the Pearl of Eurolm.' SIM. FEROPOI, d~nds on
small industry and agriculture for its livelihood, it is located in the Crimean Republic,the southernmost
part of Ukraine. Extending into the Black Sen, this renowned vacation area sports a Mediterranean
climate and beautiful beaches. Rich in historical sites, the Crimea was considered part of Rnssia until
1952 when it was given to Ukraine. Russian is usually spoken. Many Crimean - Tatars who were
deported to Uzbekistan in thc late 19a0's are currently relocating back to Simferopol and the Crimea.
,i TOTAL P. 01
J.E. Rash
Prf -ident
Dr. Ira M Kaufman
Executive Director
S.R Thompson
Director of Communications and Training
Lila Winder
Comptroller
INWERXATIONAL
AD¥ISORY B O,.URD
Jean F. Freymond
Director, Centre for Applied Studies m
International Negotiation
Mariano Guzman
Executive Director,
Center for Educational Programs
Dr. Viqar A. Hamdani
Former UN Representative,
World Muslim Congress
T.N. Kaul
Former Foreign Secretary, India
Dr. Beryl Levinger
Distinguished Professor,
Monterey Institute of International Studies
Prince Alfred yon Liechtenstein
President,
Vienna Academy for the Study of the Future
Joan Martin-Brown
Special Advisor to the Executive Director,
United Nations Environment
Programme (UNEP)
Dr. P.C. Mehta
Member, International Homeopathic
League, Geneva
Robed Muller
Chancellor, University for Peace, Costa Rica
Robed R. Nathan
Chairman of the Board,
Robert R. Nathan Associates, Inc.
Dr. Alceste T, Pappas
President, Pappas Consulting
Barbara Scott Preiskei
Chairman. New York Community Trust
Dr, Kari-Henrik Robed
Founder, The Natural Step, Sweden
W. David Rossiter
Former Director. European Community Affairs,
CONOCO Overseas Oil Company
Dr. Richard Rubenstein
Professor, institute for Conflict Analysis
& Resolution, George Mason University
James M, Sams
President, American Development
Services Corporation
S. Jacob Scherr
Senior Attorney,
Natural Resoumes Defense Council
Hironobu Shibuya
President, Pacific Basin Partners, Inc.
David K. Shipler
Pulitzer Prize Winning Author
Philip G. Stein
Philip G Stein Consultants
Dr. MS. Swaninathan
Honorary Director, Center for Sustainable
Agriculture and Rural Development, India
Robed Trimper
Former President, Xerox Middle East and
North Africa
S,S. Uban
Maj. Gen,, Retired, Former Commissioner.
Minorities Commission, India; Director and
President Emeritus, World Conference on
Religion and Peace, India
Albert Vorspan
Emeritus Director of Social Action
Programs, Union of American Hebrew
Congregations
January 21, 2000
Dear Colleague:
It is a great pleasure to welcome you to the hundreds of Lynchburg and
Roanoke people who have hosted citizens of Russia, Ukraine and Belarus
into their places of work. Our delegation of Ukrainian women
professionals arrives in Washington, DC tomorrow. This group, the 19th
that Legacy and the local community have welcomed, focuses on some
new topics: women's leadership, NGO development, and coalition-
building in the field of Family and Youth Services. It is stage one of a
multi-year endeavor. We are sure you share our excitement.
We received a phone call from their orientation in Kiev today - filled
with many questions and lots of excited anticipation. This trip to the
United States represents and experience of a lifetime. They are especially
looking forward to spending time with you on Monday, February 7
through Wednesday, February 9. [Most internships are three days; see
the enclosed for individual details.]
By the time your intern arrives on February 7, she will have visited
Federal and City government agencies in Washington, DC; observed state
agencies and citizen interaction with the state government in Richmond;
visited national service-delivering organizations; and had an introduction
to the local Lynchburg/Roanoke area. The three days your intern will
spend with you are her chance to get a more in-depth view of a local
agency or organization in operation most similar to her field.
Interns will have a broad range of interests in your site - not only the
services you deliver, but also infrastructure elements such as hiring and
personnel practices, how you plan and work with volunteers, fundraising,
public relations, billing and payment, project evaluation, or how you use
an advisory board. Meetings with people in various departments might
be a useful way to accomplish such an introduction. Encourage lots of
questions, and feel free to ask how things are done in Ukraine!
Please create a schedule of activities for your intern and email or fax us a
copy of it by January 31. If someone other than yourself is serving as the
main coordinator of the intemship, please indicate that as well.
Enclosed is the Placement List, which gives contact information on your
intern's homestay and interpreter. The homestay family is responsible for
Lega International
1020 Legacy Drive
Bedford, Virginia 24523 USA
Telephone: (540) 297-5982 · Fax: (540) 297-1860
E-mail: mail @ legacyintl.org
Recycled Paper
providing transportation to and from your place of work. Both the intern and the
interpreter will arrive at 8:45 AM on Monday 2/7 so that they can meet each other and
locate vou together. [All but one intern will use an interpreter.] If there are any problems,
call the emergency numbers on the Placement List.
Please greet your guest on that first day by providing an overview of what your
organization does, as well as providing the written outline of what her three days will
entail. You can count on the interpreter to provide transitions between offices and
meetings, as needed.
Thank you in advance for your generous hospitality. We hope you also have a
wonderfully enjoyable time with your guest.
Sincerely.
Shanti Thompson
Director of Training
Marlene Ginsberg
Project Director
Legacy International's
UKRAINIAN WOMEN'S LEADERSHIP: FOCUS ON FAMILY AND YOUTHS
Program Description
As NIS countries make their transition to a free market economy, many of the stresses of this
transformation are falling upon women, families, and youth. Limited income, alcoholism, abuse,
drugs, and other challenges take their toll. At the same time, certain women and women's
groups in NIS countries are emerging as leaders ingrassroots activity. They are playing new
roles in the political arena, and have contributed to democratic and civil values taking root in the
region.
Legacy International and partners will provide Ukrainian wOmen and women's groups with
opportunities to address their needs and capitalize on their potential, thus strengthening their
collective voice in political, social, and democratic arenas. Eight women in the field of family
and youth services have been selected through an open competition conducted through media
campaigns and personal outreach. The delegation will travel to the US in January 2000 for a
grass roots tour and leadership training program. The women come from L'viv in western
Ukraine, Lugansk in eastern Ukraine, and the autonomous republic of the Crimea in the south.
They represent both non-government and government agencies and various ethnic identities.
Interactions during the trip will be used to stimulate greater cooperation among regions and
sectors as well as to enhance the national and global vision of the delegates.
U.S. tour activities will focus on leadership development, organizational development, and
family and youth services. Participants will 1) visit national family and youth services
organizations in Washington D.C.; 2) travel across Virginia, meeting with local organizations
and grassroots women activists; 3) participate in leadership training programs; 4) intern in local
organizations; 5) prepare briefings and training components to share with peers in Ukraine.
Upon their return home, they will be equipped to demonstrate expanded leadership in their
organizations and communities; to network, build coalitions, and cooperate across sectors; and to
assist other women in gaining new skills and perspectives.
The project's primary goals include:
acquaint U.S. and Ukrainian women leaders in family and youth services with their
counterparts, seeding on-going communication and information exchange;
· assist Ukrainian women to gain new perspectives on their work and to identify new
methods to address the challenges they face, through the exchange of skills and
information;
· advance leadership, communication, and coalition-building among Ukrainian women,
both NGO and government leaders, fi.om three districts;
· provide materials and methods for participants to share their learning with Ukrainian
colleagues;
· involve a minimum of 120 additional women in Ukraine in leadership training and
briefing sessions.
ACTION:
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
October 4, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
October 4, 1999, at 12:15 p.m. the regular meeting hour, with Mayor David A. Bowers
presiding, pursuant to Rule 1, Reqular Meetings, of Section 2-15, Rules of Procedure,
Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
CITY ATTORNEY-COUNCIL: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of
probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout, White
and Mayor Bowers ......................................................................................... 7.
NAYS: None ................................... ~ ...................................................... 0.
(Council Member Trout was out of the Council Chamber.)
CITY MANAGER-COUNCIL: A report of the Acting City Manager requesting that
Council convene in a Closed Meeting to discuss acquisition of real property for
public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Harris moved that Council concur in the request of the Acting City
Manager to convene in a Closed Meeting to discuss acquisition of real property for
public purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout, White
and Mayor Bowers .......................................................................................... 7.
NAYS: None .......................................................................................... 0.
At 12:20 p.m., the Mayor declared the meeting in recess.
At 1:40 p.m., the meeting reconvened in the City Council Chamber, with all
Members of the Council in attendance, Mayor Bowers presiding.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Swain
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout, White
and Mayor Bowers .......................................................................................... 7.
NAYS: None ......................................................................................... 0.
At 1:42 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, October 4, 1999, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
2
The reconvened meeting was opened with a prayer by The Reverend Todd
Meyer, Pastor, Acts II Ministry.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CHURCHES: On October 3,
1999, Dr. Charles G. Fuller retired as pastor of Roanoke's First Baptist
Church after serving more than 38 years.
In appreciation of his many years of service to the Roanoke
community, and on behalf of the Members of Council and citizens of the
City of Roanoke, the Mayor presented Dr. Fuller with a framed aerial
view photograph of the Roanoke Valley.
PROCLAMATIONS: The Mayor presented a Proclamation
declaring October 15, 1999, as National Mammography Day, and the
month of October as National Breast Cancer Awareness Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS: The Mayor presented a Proclamation
declaring October 16, 1999, as "Raise the Roof Day".
(For full text, see Proclamation on file in the City Clerk's Office.)
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, presented an overview of the Performing Arts Program,
and introduced students from the Westside School of Performing and
Visual Arts for special dance presentations.
The Mayor presented each student with a "Star City" hat and
pencil.
DIRECTOR OF FINANCE-ACTS OF ACKNOWLEDGMENT-
PENSIONS: The Mayor presented a Certificate of Achievement for
Excellence in Financial Reporting to Ann F. Allen, Manager of
Accounting Services for the City of Roanoke, for the comprehensive
annual financial report for the fiscal year ended June 30, 1998. He
advised that the Certificate is presented by the Government Finance
Officers Association of the United States and Canada and is the highest
form of recognition in the area of governmental accounting and
financial reporting and its attainment represents a significant
accomplishment by a government and its management.
3
The Mayor also presented a Certificate of Achievement for
Excellence in Financial Reporting to Rosemary Trussell, Retirement
Accountant for the City of Roanoke, which is the highest form of
recognition in Public Employee Retirement System accounting and
financial reporting awarded by the Government Finance Officers
Association.
ACTION:
The Mayor presented James D. Grisso, Director of Finance, with
plaques issued by the Government Finance Officers Association
recognizing the City of Roanoke for the above described achievements.
CITY ATTORNEY-ACTS OF ACKNOWLEDGEMENT: The Mayor
recognized William M. Hackworth, City Attorney, as the incoming
President of the Local Government Attorneys Association. He
presented Mr. Hackworth with a City Seal paperweight.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to three requests for a Closed Meeting to
discuss and consider candidates for the position of City Manager; to
interview candidates for the position of City Manager; and to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Tuesday, July 6, 1999, and Monday, July 19, 1999, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
4
ACTION:
ACTION:
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
YOUTH-PERSONNEL DEPARTMENT-LIBRARIES-COMMUNITY
PLANNING-OATHS OF OFFICE-COMMITTEES: The following reports of
qualification were before Council:
Alyce B. Szathmary as a member of the Youth Services
Citizen Board for a term ending May 31, 2002;
Edward L. Crawford, Jr., as a member of the Personnel
and Employment Practices Commission for a term ending
June 30, 2002;
Roland H. Macher as a member of the Roanoke Public
Library Board for a term ending June 30, 2002; and
Evelyn S. Lander as a member of the Roanoke Valley Area
Metropolitan Planning Organization for a term ending
June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
5
CITY MANAGER-COUNCIL: Mr. Hudson moved that Council
convene in a Closed Meeting to discuss and consider candidates for
the position of City Manager, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
CITY MANAGER-COUNCIL: Mr. Hudson moved that Council
convene in a Closed Meeting to interview candidates for the position of
City Manager, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ZONING: Ms. Gloria Dorma, appeared before Council and
requested that the City clearly define the ten "multi-family housing" as
to location and number of units in a specific area so as notto create an
"asphalt jungle." She spoke in support of constructing housing units
such as duplexes in residential areas throughout the community that
would also meet the criteria for Iow income housing. She referred to
the concentration of multi-family housing in northwest Roanoke, and
requested that the City prepare a neighborhood plan for northwest
Roanoke before any additional multi-family housing is constructed.
Without objection by Council, the Mayor advised that the remarks
of Ms. Dorma would be referred to the Acting City Manager for
appropriate response.
DOWNTOWN NORTH-HENRY STREET REVIVAL COMMITTEE:
R. Craig Balzer, Eldon Carr and Edward Barnett, Architects, appeared
before Council in connection with the proposed development of the
Henry Street area.
6
Mr. Balzer presented copy of a statement that the above named
architects caused to be published in The Roanoke Times calling
attention to the Henry Street vision that was established approximately
twelve years ago. He stated that for some time, he has worked with
Total Action Against Poverty toward development of the Henry Street
Music Center and efforts by TAP for the Music Center to serve as a
catalyst for future development. He presented a seven minute video
explaining the Henry Street vision which represents what Henry Street
could and should be. He referred to the issue of community-based
planning, and stated that TAP was not contacted by any of the
development group consultants about its vision for the area, therefor,
TAP felt left out of the planning process. He added that the concept of
community based planning provides that those persons who live in a
community are communicated with about the needs of the area, future
connections to the area, and aspirations for the area.
Mr. Barnett inquired if the present plan for Downtown North
addresses the rich cultural, social, economic and institutional history
of Henry Street and has that history been researched and presented in
a comprehensive way and made accessible so that a visit to Henry
Street can be an interesting, entertaining and educational experience.
He asked if the history of the area has been utilized to give Henry Street
an unique sense of place, and will presentation of the history of Henry
Street be used as an educational experience for local school children,
community groups and visitors to the Roanoke Valley, could the
celebration of the historical aspects of Henry Street help to make it a
people magnet, and is the proposed theme appropriate for Henry Street
given its cultural history and the fact that nearby sites such as the
Virginia Museum of Transportation and the Railwalk already celebrate
that same history.
Mr. Carr advised that his concerns for the development of Henry
Street focus around economic development and community based
planning. He stated that there does not appear to be any
comprehensive and cohesive master plan for the area of the hotel, GOB
and Henry Street as a center piece project for Roanoke, because one
project occurs and there is no coordination with other projects. He
called attention to the need for a comprehensive and coordinated
planning approach for the area because it is the center of the Roanoke
Valley.
Council Member Wyatt, Member of the Roanoke Neighborhood
Development Corporation, advised that the Henry Street Music Center
in the former Dumas Hotel is owned by Total Action Against Poverty
7
and on numerous occasions the Executive Director of TAP was
contacted and invited to participate in the project; however, it was his
choice not to participate.
The Reverend Johnny Stone, 1801 Lynn Street, N. W., advised
that the Roanoke Neighborhood Development Corporation has done its
job, its meetings have been open to the community, and the master
plan has received community input.
Mr. Kit Kelso, 1207 Gilmer Avenue, N. W., advised that he serves
on the Board of Directors of Total Action Against Poverty with
Mr. Balzer and he also serves on the Board of Directors of the Roanoke
Neighborhood Development Corporation; therefore, there has been
ample opportunity for Mr. Balzer to discuss the development of the
Henry Street area with him as a fellow TAP Board member. He stated
that he is concerned that the Dumas Hotel should be linked with the
overall project; however, the overall concern is to attract people so that
the area will blossom and the proposed Crew Suites Building will bring
people to the area on more than just a nightly basis. He stated that
RNDC is committed to the success of the project.
Ms. Suzanne Osborne, 1702 Blair Road, S. W., advised that her
concern relates to the comprehensive overall plan. She stated that to
date she has been unable to locate in any of the City offices any type
of master plan that shows the Higher Education Center, and renovation
of Henry Street, etc., therefore, some type of master plan is needed in
conjunction with RNDC that can be reviewed by the citizens of
Roanoke. She called attention to interest expressed by private citizens
who wish to invest in the area if some type of master plan were made
available for review.
Without objection by Council, the Mayor advised that all remarks
would be received and filed.
PETITIONS AND COMMUNICATIONS:
CITY MANAGER-COUNCIL: A communication from Mayor
David A. Bowers and Council Member Linda F. Wyatt advising that after
several private and individual discussions with other Members of
Council, they are of the opinion that the majority of Council has now
decided who they will support for the position of City Manager, was
before the body. They stated that they disagreed and they are of the
opinion that the matter should be dealt with publicly as soon as
possible.
8
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
communication would be received and filed.
POLICE DEPARTMENT-ACTS OF ACKNOWLEDGEMENT: The
Acting City Manager referred to a communication from Sylvester
Doughty, Jr., Executive Director, Commission on Accreditation for Law
Enforcement Agencies, Inc., advising that the Roanoke City Police
Department has been awarded re-accredited status by the Commission
on Accreditation for Law Enforcement Agencies, Inc. He explained that
the Commission is an independent, non-profit organization, founded by
the following four law enforcement membership associations: The
International Association of Chiefs of Police, the National Organization
of Black Law Enforcement Executives, the National Sheriff's
Association and the Police Executive Research Forum; and the
Commission is comprised of Chiefs of Police, Sheriffs, elected officials
and community leaders appointed by the four founding organizations.
The Acting City Manager further advised that each agency
seeking accreditation must enter the program voluntarily; once eligible,
the agency must meet or exceed all applicable standards contained in
the CALEA's manual of 439 standards; the stated standards address all
areas of administration, operation, and technical support activities;
following a thorough self-assessment, the agency receives a vigorous
on-site assessment by a team of assessors trained by CALEA; the
assessors carefully review policy, observe procedures, interview
personnel, and seek public input from the community; the team's final
report forms the basis for a post-assessment hearing before the
Commission; and the three-year award requires an agency's
commitment to maintain compliance with standards and offers an
opportunity for reaccreditation of compliance in the future.
The Mayor expressed appreciation to George C. Snead, Jr.,
Director, Public Safety, and Joseph Gaskins, Chief of Police, for re-
accreditation accomplishments of the Police Department, and
presented a plaque of re-accreditation to Mr. Snead.
TAXES-HARRISON HERITAGE CENTER: A petition from the
Harrison Museum of African American Culture requesting adoption by
Council of a resolution supporting the exemption from taxation of
certain real property located at Rutherford Avenue, N. W.; 319 and 319A
9
ACTION:
Jefferson Street, and 321 and 323 Jefferson Street in the City of
Roanoke, Official Tax Nos. 2121725, 3012802 and 3012803, pursuant to
Article X, Section 6(a)(6) of the Constitution of Virginia, was before the
body.
(For full text, see petition on file in the City Clerk's Office.)
Mr. White moved that the petition be referred to the Acting City
Manager and to the City Attorney for study, report and recommendation
to Council. The motion was seconded by Mr. Trout and unanimously
adopted.
When the City Manager reports back to Council, Council Member
Swain requested information on the boundaries served by the Harrison
Museum of African American Culture and a schedule of activities of the
Harrison Museum.
ACTION:
TAXES-LEAGUE OF OLDER AMERICANS: A petition from The
League of Older Americans, Inc., requesting that Council adopt a
resolution supporting the exemption from taxation of certain property
located at 706 Campbell Avenue, S. W., in the City of Roanoke, pursuant
to Article X, Section 6 (a)(6) of the Constitution of Virginia, was before
the body.
(For full text, see petition on file in the City Clerk's Office.)
Mr. Trout moved that the petition be referred to the Acting City
Manager and to the City Attorney for study, report and recommendation
to Council. The motion was seconded by Mr. White and unanimously
adopted.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
SEWERS AND STORM DRAINS: Kit B. Kiser, Director, Utilities
and Operations, introduced a briefing in regard to the Roanoke River
Interceptor Sewer Project, which is one element of a three element
project dealing with expansion of the regional sewage treatment facility
resulting from an agreement entered into in 1994 between the City of
Salem, Roanoke County, Town of Vinton and Botetourt County
providing for major sanitary sewer improvements to the regional
facility. He stated that the Tinker Creek sanitary sewer line interceptor
project has been completed, expansion of the regional Sewage
10
Treatment Plant from 35 MGD to 62 MGD is about 95 per cent complete
and the third element, which is a nine mile sanitary sewer project from
the Sewage Treatment Plant to the City of Salem with interconnecting
lines to the City of Roanoke and Roanoke County has encountered
difficulty with the horizontal alignment of the proposed new line and the
existing line which has caused the City to take emergency action. He
called upon Philip Schirmer, Roanoke River Interceptor Sewer
Replacement Project Engineer, for an update.
Mr. Schirmer presented an overview of current project status and
discussed a problem that will require emergency contracts and/or
change orders in which to correct. He stated that the project calls for
construction of approximately ten miles of large diameter sewer that
generally follows the Roanoke River, the project is about 85 per cent
complete and project completion is anticipated to occur in early 2000.
He further stated that the work is being done by two separate contracts
and a problem has been encountered atthe Iowwater bridge at Wasena
Park near the old Roanoke Ice and Storage building where the new line
is proposed to go in the same location as the existing line. He
explained that an assumption was made that the sewer line ran in a
direct line between adjacent manholes; however, the actual alignment
is different in that when the sewer was installed in the early 1950's, a
kink was placed in the line that was unknown until the excavation
process for the new line was started. He stated that the problem was
discovered by the construction crew at the time they were preparing for
rock excavation by blasting, and unfortunately, the problem was not
discovered until after the drill holes had been loaded with explosives,
however, the explosives were not detonated. He explained that the
problem area is located immediately adjacent to the upstream
manholes at the kink in the existing sewer line. He stated that once this
occurred, the first concern was for the safety of the general public and
safety of the construction crews that needed to work on the project,
therefor, the site was immediately isolated with fencing and is now
under 24-hour surveillance. He further explained that the risk of a
detonation is minuscule, the explosives are located 25 feet
underground in solid rock and if they were to detonate, the greatest
damage would be to the existing sewer and a Iow risk to anyone who
might be in close proximity to the blast. He stated that the conclusion
of experts who have examined the situation is that they do not believe
that there is a safe or practical method to retrieve the explosives from
the hole; therefore, the favorable approach at this point appears to be
to construct a new line between the adjoining manholes, divert the
existing sewer into that line and move forward with the proposed line
11
on its original alignment. He added that other options are under
consideration, approximately 30 days will be added to the construction
schedule, with a potential for another $350,000.00 in project costs.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-GRANTS-ECONOMIC DEVELOPMENT-HOUSING
AUTHORITY: The Acting City Manager submitted a written report
advising that on January 9, 1995, Council authorized a $100,000.00 loan
to Trompeter Brothers, L. C., for renovation of 311,313, and 315 Market
Street and 24 Church Avenue, S. E., in the H-1 Historic District; the
original loan came from the Economic Development Investment Fund
program account; pursuant to loan guidelines, Trompeter Brothers,
L. C., had to invest another $400,000.00 to rehabilitate the structures
within a five year period or pay the money back plus interest;
Trompeter Brothers, L. C., sold the building in September 1999 after
investing approximately $200,000.00; and on October 1, 1999,
Trompeter Brothers, L. C., reimbursed the City $93,716.34, the
remaining loan balance.
It was further advised that O. Sands Woody, Jr., and Marilyn A.
Woody purchased 311, 313 and 315 Market Street and 24 Church
Avenue, S. E.; they propose to renovate the structures at a total cost of
approximately $700,000.00 for restaurant and retail space on the first
floor, an office on part of the second floor, residential on part of the
second and all of the third floor; and a loan agreement with the
following terms has been negotiated by the applicant and the City:
$100,000.00 will be loaned to O. Sands Woody, Jr., and
Marilyn A. Woody to assist in the rehabilitation project.
The interest rate is three per cent, provided the project has
been completed within three years from the date of the
agreement. If the project has not been completed, the
interest rate will increase to 7.5 per cent on the unpaid
balance of the loan.
Repayment of loan, including interest and principal, will
begin on June 1, 2000.
Years one through ten require principal and interest
payments based on a 20-year amortization loan schedule.
12
ACTION:
The loan will balloon at the end of ten years (payable in
full).
If a minimum of $400,000.00 has not been invested by O.
Sands Woody, Jr., and Marilyn A. Woody within three
years, the loan will be payable in full to the City.
The total investment by O. Sands Woody, Jr., and
Marilyn A. Woody shall not be less than $700,000.00.
The Acting City Manager recommended that he be authorized to
amend the 1999-2000 Annual Update to reflect the public/private
partnership between the City of Roanoke, O. Sands Woody, Jr., and
Marilyn A. Woody and funding for the project, including submission of
appropriate documents to HUD following the public review and
comment period; that he further be authorized to execute a CDBG
Agreement with O. Sands Woody, Jr., and Marilyn A. Woody and
amendments thereto, if necessary, to be approved by the City Attorney,
with any such amendments to be within the limits of the funds
appropriated by Council and for the purposes set forth in the
Agreement for the project; that the Director of Finance be authorized to
increase the CDBG revenue estimate by $86,995.00 in Revenue Account
No. 035-035-1234-0016 and appropriate $86,995.00 to Expenditure
Account No. 035-G00-0030-5347 (311-315 Market Street Project); and
further authorize the Director of Finance to transfer $13,005.00 from
Account No. 035-098-9840-5189 (Unprogrammed CDBG funds) to
Account No. 035-098-9830-5347 (311 - 315 Market Street Project), for a
total cost of $100,000.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34495-100499) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 247.)
Mr. Trout moved the adoption of Ordinance No. 34495-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
13
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34496-100499) A RESOLUTION authorizing the City Manager to
amend the Annual Update of the Entitlement Consolidated Plan for FY
1999-2000, and to execute documents in connection with said
amendment; and authorizing execution of an Agreement with O. Sands
Woody, Jr., and Marilyn A. Woody.
(For full text of Resolution, see Resolution Book No. 62, page 248.)
Mr. Trout moved the adoption of Resolution No. 34496-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
BUDGET-VIRGINIA'S FIRST REGIONAL FACILITY AUTHORITY:
The Acting City Manager submitted a written report advising that the
Virginia Regional Industrial Facilities Act, approved by the General
Assembly in 1997, made the concept of regional parks a reality under
Virginia law, allowing multiple local jurisdictions in the New Century
Region to enter into Agreement and to form industrial facility
authorities; Council Member and Chairman of the Economic
Development Commission, James O. Trout, and Phillip F. Sparks,
former Chief of Economic Development, were appointed to represent
the City on a Study Committee for the proposed Authority in January,
1998; Virginia's First Regional Industrial Facility Authority was formed
by Agreement on September 1, 1998, with the following members:
Bland County, Craig County, Giles County, Montgomery County,
Pulaski County, Roanoke County, Wythe County, Radford City, Roanoke
City, Salem City, Town of Christiansburg, Town of Dublin, Town of
Narrows, Town of Pearisburg and Town of Pulaski; an initial $5,000.00
fee was established for localities participating in the Authority, with
any future fees and/or assessments to be capped collectively at
$5,000.00 per year to cover initial startup costs, such as legal fees,
support staff, and related functions, and Council has approved this
level of participation; and the Industrial Facilities Act established by the
14
General Assembly made no provision for a locality to withdraw under
any circumstances from Virginia's First Regional Industrial Facility
Authority once membership has been established.
It was further advised that the Authority and participating
jurisdictions have identified the development of the New River Valley
Commerce Park, located near the New River Valley Airport in Pulaski
County as the initial project; the Pulaski County Board of Supervisors
has agreed to purchase all outstanding shares of stock after the Round
2 offering has been completed; Virginia's First Regional Industrial
Facility Authority has approved the New River Valley Commerce Park
Participation Agreement- Initial Phase; the participating jurisdictions
voted on September 22, 1999, to recommend that participating localities
approve the Agreement and appropriate funding; among other things,
the Participation Agreement provides for an offering of 150,000 shares
of stock, with participating localities being able to purchase up to
10,000 shares in Round 1 at a projected cost of $2.75 per share with the
annual cost projected to be $27,500.00; Roanoke City may initially
purchase 10,000 shares and the annual cost is projected to be
$27,500.00; the offering share price shall include payment of annual
debt service, including financing costs and expenses and
administration costs and expenses for the committee to operate the
project; there will be two loans, one for ten years and one for forty; the
initial commitment sets a higher price per share, $2.75, for the first ten
years in order to pay both loans; and participation costs after the first
ten years will depend on financing terms, but participants will pay until
the debt is satisfied.
The Acting City Manager recommended that Council approve the
Participation Agreement which will be the same or substantially similar
to an agreement attached to the report; that the Mayor be authorized to
execute the Participation Agreement in a form substantially similar to
the agreement attached to the report and approved as to form by the
City Attorney; approve the purchase of 10,000 shares at $2.75 per
share, at a projected cost of $27,500.00; approve appropriation of
$27,500.00 from Account No. 001-002-9410-2199 (Contingency Account)
to Account No. 001-002-7220-3789 (Development of New River Valley
Commerce Park); and the projected amount of $27,500.00 per year for
the next nine years will have to be included in adopted budgets.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
15
ACTION:
(#34497-100499) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 249.)
Mr. Trout moved the adoption of Ordinance No. 34497-100499.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber.)
Mr. Trout offered the following emergency ordinance:
(#34498-100499) AN ORDINANCE authorizing the City of
Roanoke's participation in the New River Valley Commerce Park Project
(Project); approving the Participation Agreement for that Project;
authorizing the Mayor to execute the Participation Agreement;
authorizing the purchase of 10,000 shares in Phase 1 of the Project;
authorizing the City Manager to take such further action and provide
such documentation as may be necessary in connection with the City's
participation in the Project to the extent set forth herein; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 250.)
Mr. Trout moved the adoption of Ordinance No. 34498-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber).
BUDGET-PUBLIC WORKS: The Acting City Manager submitted
a written report advising that the Virginia Department of Environmental
Quality (DEQ) notified the City of Roanoke in late July 1997 of a report
of possible unauthorized disposal of waste materials at the City's
16
ACTION:
Public Works Service Center property on Courtland Road, N. E.; and
subsequent investigations determined the presence of some buried
drums of paint-like and tar-like products and solvents, and also
quantities of inorganic material (broken pipe, guardrails, crushed empty
barrels, etc.)
It was further advised that excavated materials have been
removed from the site and sent to proper disposal locations; the City
continues to work with DEQ and the federal Environmental Protection
Agency (EPA) to complete investigations and to develop a mutually
acceptable plan for addressing all issues which have arisen during the
course of the matter; it is expected to be a number of months until the
matter is brought to a close; environmental studies, legal services,
disposal fees, consultant and expert fees, and related expenses paid
through August 1999 amount to approximately $810,000.00;
approximately $475,000.00 in additional funding is needed to pay for
services already rendered and/or currently anticipated for the
remainder of this fiscal year; and $477,911.00 has been included in
General Fund Transfer to Capital in the recently adopted budget to pay
the costs estimated to be incurred during this fiscal year.
The Acting City Manager recommended that Council authorize
transfer of $477,911.00 from General Fund, Account No. 001-004-9310-
9508, to Capital Projects Fund, Account No. 008-052-9670-9003,
Environmental Issues - Public Works Service Center, for environmental
studies, legal services, consultant and expert fees, and related
expenses.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34499-100499) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 251.)
Mr. Trout moved the adoption of Ordinance No. 34499-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
17
(Council Member White was out of the Council Chamber).
SEWERS AND STORM DRAINS-BUDGET-CONSULTANTS
REPORTS-REFUSE COLLECTION: The Acting City Manager submitted
a written report advising that in fiscal year 1995-96, joint work sessions
involving Roanoke City and Roanoke County staff targeted four key
areas for possible regional provision of services and Solid Waste
Management was one of the four areas; in March 1996, the Roanoke
City Council and the Roanoke County Board of Supervisors endorsed
the concept of studying regional solid waste collection service delivery;
discussions were tabled between the City of Roanoke and the County
of Roanoke until the City fully implemented an automated/semi-
automated solid waste collection system to be consistent with Roanoke
County; the City of Roanoke fully implemented automated/semi-
automated residential solid waste collection during fiscal year 1998 and
fiscal year 1999; City staff continues to refine the service delivery
system, focusing on ways to minimize the number of semi-automated
customers; and in 1999, the City of Roanoke, the County of Roanoke,
and the Town of Vinton formed a task force to resume discussions on
the issue of regionalizing solid waste management.
It was further advised that in an effort to expedite the work of the
task force and to maintain objectivity, the localities jointly decided to
issue a Request for Proposal (RFP) for the following professional
services:
Evaluate current solid waste collection practices to
include residential and commercial collection, recycling,
bulk item and bulk brush collection, homeowners' and
freeloader program and season programs, such as leaf
collection and Christmas tree collection;
Develop a cost model for the existing service system;
Identify strategies to improve services without regional
service delivery; and
Identify strategies to improve current services with a
regional approach.
It was noted that proposals were received and evaluated by an
Evaluation Committee composed of Task Force members and the firm
of R. W. Beck was ranked number one by the Evaluation Committee;
and a best and final price proposal of $80,740.00 was negotiated with
R. W. Beck, Inc., in the amount of $80,740.00.
18
ACTION:
The Acting City Manager recommended that he be authorized to
accept the proposal of R. W. Beck, Inc., to perform a comprehensive
solid waste management study and award a contract, in a form to be
approved by the City Attorney, at a cost of $80,740.00; that Council
appropriate funds in the amount of $80,740.00 from Management
Services Fund Retained Earnings to Management Services - Fees for
Professional Services (Account No. 015-002-1617-2010), and establish
account receivables in the total amount of $46,829.00 for payments to
be received from other project participants; and that all other proposals
be rejected.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34500-100499) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Management Services Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 252.)
Mr. Trout moved the adoption of Ordinance No. 34500-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber).
Mr. Trout offered the following emergency ordinance:
(#34501-100499) AN ORDINANCE accepting the proposal of R.W.
Beck, Inc., to perform a Comprehensive Solid Waste Management
Study, awarding a contract therefor and authorizing the proper City
officials to execute the requisite contract for such services; rejecting
all other proposals made to the City; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 254.)
Mr. Trout moved the adoption of Ordinance No. 34501-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
19
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member White was out of the Council Chamber).
POLICE DEPARTMENT-SCHOOLS: The Acting City Manager
submitted a written report advising that the Commission on
Accreditation for Law Enforcement Agencies (CALEA) recently
assessed the Roanoke Police Department and requested that the Police
Department provide formal training for newly promoted personnel; the
Police Department has implemented a policy requiring all newly
promoted first line supervisors to complete supervisory training
proximate to their promotion; CALEA will monitor compliance; and
supervisory training is now needed for a number of recently promoted
personnel.
It was further advised that the Police Department has researched
and assessed firms and associations that provide "First Line
Supervision" training; all state certified police training academies
utilize outside trainers and training programs; the Roanoke City Police
Department has determined that the International Association of Chiefs
of Police (IACP) is the most applicable and reputable training resource;
IACP has tentatively agreed to provide training for 30 Roanoke City
Police Department supervisors for three days (24 hours) for $7,810.00;
and IACP would conduct the training at the Roanoke Police Academy
facility.
The Acting City Manager recommended that Council authorize a
contract with the International Association of Chiefs of Police (IACP) to
provide First Line Supervision Training and further authorize the Acting
City Manager to enter into a contract with the IACP to provide First Line
Supervision Training for 20 of the most recently promoted Roanoke
Police Department first line supervisors, which includes a provision
whereby the City of Roanoke will agree to indemnify and hold harmless
the IACP, as requested.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34502-100499) A RESOLUTION authorizing a contract with the
International Association of Chiefs of Police to provide first line
supervision training for supervisors in the Roanoke City Police
Department.
2O
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 255.)
Mr. Trout moved the adoption of Resolution No. 34502-100499.
The motion was seconded by Mr. Hudson.
Council Members Swain and Hudson inquired as to the legality
of an employment contract between the City of Roanoke and certain
local law enforcement personnel.
Council Member Hudson expressed concern regarding the high
turnover rate of positions in the Police Department, especially senior
officers, and requested a follow up response by the Acting City
Manager.
Council Member Trout inquired as to an alleged shortage of
school resource officers atWilliam Fleming High School and requested
a follow up response by the Acting City Manager.
Council Member Swain inquired if there is a school resource
officer assigned to the Noel C. Taylor Alternative Learning Center.
Council Member Trout inquired as to the feasibility and cost of
training law enforcement personnel through the FBI training program.
In view of the number of questions raised by the Members of
Council, the Mayor requested that Council be provided with a briefing
at a future Council meeting.
Resolution No. 34502-100499 was adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
CITY ATTORNEY:
BONDS/BOND ISSUES-SCHOOLS: The City Attorney submitted
a written report transmitting two resolutions authorizing the issuance
of general obligation bonds to fund capital improvements to the
Roanoke Valley Governor's School, in the amount of $3,250,000.00, and
to fund improvements to Hurt Park Elementary School, in the amount
of $1,250,000.00. He explained that a public hearing was held on the
proposed issuance of bonds at a regular meeting of Council on
Monday, September 20, 1999.
21
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34503-100499) A RESOLUTION authorizing the issuance of not
to exceed $1,250,000.00 General Obligation School Bonds of the City
of Roanoke, Virginia, Series 1999-B, to be sold to the Virginia Public
School Authority and providing for the form and details thereof.
(For full text of Resolution, see Resolution Book No. 62, page 256.)
Mr. Trout moved the adoption of Resolution No. 34503-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION'
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34504-100499) A RESOLUTION authorizing the issuance of not
to exceed $3,250,000.00 General Obligation School Bonds of the City
of Roanoke, Virginia, Series 1999-A, to be sold to the Virginia Public
School Authority and providing for the form and details thereof.
(For full text of Resolution, see Resolution Book No. 62, page 268.)
Mr. Trout moved the adoption of Resolution No. 34504-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of August, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
22
ACTION:
ACTION:
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
REPORTS OF COMMITTEES:
ROANOKE CIVIC CENTER: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
refurbishing the existing sign at the Roanoke Civic Center.
It was advised that the project consists of the following: removal
of the top portion of the sign, removal of the interior lighting and all
wiring and controls connected with operation, removal of the name of
the sponsor from the bottom of the sign to be replaced with blank metal
panels, and repainting the refurbished sign.
The Bid Committee recommended that Council authorize the
Acting City Manager to enter into a contractual agreement, in a form to
be approved by the City Attorney, with Acken Signs, Inc., of Bluefield,
Virginia, in accordance with contract documents as prepared by the
Office of the City Engineer, in the amount of $85,046.00 and 100
consecutive calendar days construction time; and that all other bids
received by the City be rejected.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34505-100499) AN ORDINANCE accepting the bid of Acken
Signs, Inc., to refurbish the Civic Center sign, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; rejecting
all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 278.)
Mr. Swain moved the adoption of Ordinance No. 34505-100499.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
23
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
TRAFFIC-BUDGET: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for traffic
signalization at Brambleton Avenue and Overland Road, S. W.
It was advised that the intersection of Brambleton Avenue and
Overland Avenue, S. W., was identified in the latest bond referendum
as a location for which traffic signalization would be implemented with
bond funds; whereupon, the Bid Committee recommended that Council
take the following actions:
Authorize the Acting City Manager to execute a unit price
contract with H. & S. Construction Company, in the
amount of $172,728.05, with 120 calendar days for
completion and a project contingency of $21,500.00
($4,000.00 for inspection and construction administration).
Transfer $186,928.00 from the sale of Series 2000 Bond,
Account No. 008-052-9709-9191 to Account No. 008-052-
9570-9001, Seven New Traffic Signals.
Appropriate $7,300.00 from Bell Atlantic, Inc., for utility
adjustments and establish a receivable in the same
amount.
Adopt a resolution declaring the City's intent to reimburse
itself $186,928.00 from the proceeds of the sale of Series
2000 general obligation bonds; the maximum principal
amount of debt expected to be issued for the Brambleton
Avenue and Overland Road, S. W. Signalization Project is
$186,928.00.
Reject all other bids received by the City.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
24
ACTION:
(#34506-100499) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 279.)
Mr. Swain moved the adoption of Ordinance No. 34506-100499.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34507-100499) AN ORDINANCE accepting the bid of H. & S.
Construction Company for traffic signalization at Brambleton Avenue,
S. W. and Overland Road, S. W., upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 280.)
Mr. Swain moved the adoption of Ordinance No. 34507-100499.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following resolution:
(#34508-100499) A RESOLUTION declaring the City's intent to
reimburse itself from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No.
33497-072197, adopted July 21, 1997, for certain expenditures to be
made for traffic signalization at Brambleton Avenue, S. W. and Overland
Road, S. W.; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 62, page 281.)
25
ACTION:
Mr. Swain moved the adoption of Resolution No. 34508-100499.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-EASEMENTS-WATER
RESOURCES: Council Member Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to acquisition of a variable width drainage
easement across certain property needed in connection with
construction of the Blue Ridge Park for Industry Project, Official Tax
No. 5210108, from Trent Plumbing and Heating, Inc.
A staff report advised that drainage problems are ranked and
added to the Capital Improvement Program (CIP) Drainage Program in
order to address problems in a fair manner; Council approved
acquisition of property rights for the Capital Improvements Program
(ClP) Drainage Program on March 1, 1999, pursuant to Ordinance No.
34201-030199, and the Blue Ridge Park for Industry was included in the
program; and plans for the Blue Ridge Park for Industry are nearing
completion, with development of the final plans revealing the need for
an additional variable width drainage easement on property owned by
Trent Plumbing and Heating, Inc., identified as Official Tax No. 5210108.
The Water Resources Committee recommended that Council
authorize acquisition of property rights from Trent Plumbing and
Heating, Inc., in a form to be approved by the City Attorney; said
property rights may be acquired by negotiation or eminent domain, and
include permanent easements, temporary construction easement,
licenses or right-of-entry permits, etc.; and authorize the Acting City
Manager to execute the necessary documents, in a form to be approved
by the City Attorney, to acquire the easement.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(#34509-100499) AN ORDINANCE providing for the acquisition of
a variable width drainage easement across property identified as Tax
No. 5210108, authorizing the proper City officials to execute and attest
any necessary documents for this acquisition; providing for the City's
acquisition of such property rights by condemnation, under certain
26
ACTION:
circumstances; authorizing the City to make motion for the award of a
right of entry on any of the parcels for the purpose of commencing the
project; upon certain terms and conditions; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 282.)
Ms. Wyatt moved the adoption of Ordinance No. 34509-100499.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
EASEMENTS-APPALACHIAN POWER COMPANY-WATER
RESOURCES: Council Member Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to granting an overhead and underground
easement across City-owned property located in the Roanoke Centre
for Industry and Technology to Appalachian Power Company.
A staff report advised that land conveniently located to Route 460
East was acquired for industrial development in 1989, now known as
the Roanoke Centre for Industry and Technology (RCIT); roadways and
utilities have been extended to serve the various parcels as they have
been developed; electric service needs to be extended to serve the
remaining parcels in the RCIT expansion area now under development;
and an overhead and underground easement across City-owned
property has been requested by Appalachian Power Company to
accommodate the necessary facilities.
The Water Resources Committee recommended that Council
schedule a public hearing for October 20, 1999, and lacking any
comments to the contrary, authorize execution of the appropriate
document granting an overhead and underground easement across
City-owned property to Appalachian Power Company, said easement
shall be for the purpose of extending electric power lines to serve the
remaining parcels on Blue Hills Drive.
(For full text, see reports on file in the City Clerk's Office.)
27
ACTION:
ACTION:
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee to hold a public hearing on
Wednesday, October 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard in the City Council Chamber. The motion was
seconded by Mr. Trout and unanimously adopted.
EASEMENTS-CITY PROPERTY-BELL ATLANTIC-VA., INC.-WATER
RESOURCES: Council Member Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to granting an easement across City-owned
property to Bell Atlantic-Virginia, Inc., in connection with the
Brambleton Avenue/Overland Road, S. W., signalization project.
A staff report advised that traffic signal plans and specifications
have been completed for the intersection of Brambleton Avenue and
Overland Road, S. W.; property adjacent to the intersection is owned by
the City, and identified as Official Tax No. 1360301; installation of the
signal will require relocation of Bell Atlantic's existing underground
conduit; and an easement across City-owned property has been
requested by Bell Atlantic in order to relocate its underground conduit.
The Water Resources Committee recommended that Council
schedule a public hearing for October 20, 1999, and lacking any
comments to the contrary, authorize execution of the appropriate
document, in a form to be approved by the City Attorney, granting an
easement to Bell Atlantic - Virginia, Inc. across City-owned property.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee and hold a public hearing on
Wednesday, October 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard in the City Council Chamber. The motion was
seconded by Mr. Trout and unanimously adopted.
EASEMENTS-CITY PROPERTY-WATER RESOURCES: Council
Member Linda F. Wyatt, Chairperson, Water Resources Committee,
presented a written report on behalf of the Committee, with regard to
granting an easement across City-owned property located at Carvins
Cove to Norma Jean Sigmon for the purpose of ingress and egress.
A staff report advised that the City has acquired land located in
the Carvins Cove Watershed for many years to protect the watershed;
as a result, the City has extensive holdings in Roanoke County
surrounding Carvins Cove; property adjacent to City-owned property is
owned by Norma Jean Sigmon; an easement across City-owned
28
ACTION:
property has been requested by Michael Smeltzer, Attorney, on behalf
of the owner of the Sigmon property; and a proposed easement would
allow the property owner to construct a driveway to improve access to
the property.
The Water Resources Committee recommended that Council
schedule a public hearing for October 20, 1999, and lacking any
comments to the contrary, authorize execution of the appropriate
document, in a form to be approved by the City Attorney, granting an
easement to Norma Jean Sigmon across City-owned property.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Water Resources Committee and hold a public hearing on
Wednesday, October 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard in the City Council Chamber. The motion was
seconded by Mr. Trout and unanimously adopted.
PURCHASE/SALE OF PROPERTY-FLOOD
REDUCTION/CONTROL-INDUSTRIES: Kit B. Kiser, Chairperson, Flood
Plain Committee, presented a written report on behalf of the Committee,
in connection with acquisition of a small parcel of land owned by
Industrial Development and Investment Co., which is needed in
connection with the Roanoke River Flood Reduction Project.
A staff report advised thatthe City of Roanoke has an established
environmental policy of not acquiring property interests (including
easements) in a property containing known hazardous waste material;
the City previously removed the Industrial Development & Investment
Co. property (Tax Map No. 4250301) from the project due to a known
hazardous material dump site located on part of the property; and the
Corps of Engineers stated by letter dated June 17, 1999, that a
proposed bench cut located on part of the property is required to keep
the project's benefit/cost ratio above 1/1.
It was further advised that the proposed bench cut would require
use of an approximate five acre parcel of land from a 73.6 acre parcel
belonging to Industrial Development and Investment Company; the area
within the proposed parcel appears to be environmentally "clean", but
the City's environmental consultant recommends that some additional
testing be performed to complete a Phase 2 environmental site
assessment prior to acquisition; the City is completing the
recommended Phase 2 environmental site assessment (ESA) for the
proposed parcel; if the ESA is favorable for the needed parcel,
established environmental policy regarding hazardous material may be
29
able to be complied with and the City would then be ready to acquire
the required property interests for the project; and the proposed
method of acquisition is to subdivide the large industrial site to
partition off the small parcel needed for the flood reduction project and
then acquire an easement interest, if possible, or, if not, in fee simple.
The Water Resources Committee recommended that Council
authorize the Acting City Manager to proceed with acquisition of the
small parcel of land owned by Industrial Development and Investment
Co. (part of Official Tax No. 4250301) if no hazardous materials are
found, since the parcel of land is required for the Roanoke River Flood
Reduction Project; and the cost of obtaining the needed parcel of land
has been previously approved by Council pursuant to Ordinance No.
29733-091189.
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34510-100499) AN ORDINANCE authorizing the City Manager to
proceed with the acquisition of a property interest in a small portion of
a parcel of land owned by Industrial Development & Investment Co.,
provided that there are no hazardous materials found on the portion to
be obtained by the City; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 284.)
· Mr. Swain moved the adoption of Ordinance No. 34510-100499.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-INDUSTRIES-FLOOD
REDUCTION/CONTROL-WATER RESOURCES: Kit B. Kiser,
Chairperson, Flood Plain Committee, presented a written report on
behalf of the Committee, with regard to the Residential Acquisition
Policy for the Roanoke River Flood Reduction Project.
A staff report advised that in the City's original intent for
acquisition of property for the Roanoke River Flood Reduction Project,
no residential homes were intended for removal; since establishing the
City's original intent for the Project, the City has established a new
30
program designed to purchase flood-prone homes, the City of Roanoke
Floodplain Management Acquisition Policy, dated February 16, 1999,
pursuant to Ordinance No. 34199-030199; within the past three years,
the City has purchased more than 35 homes under the volunteer
program which allows the owners an opportunity to move out of harm's
way; the original design for the Roanoke River Flood Reduction Project
did not include removing portions of the pavement in the 1300 block of
Piedmont Street; during preparation of final construction plans, the
Corps of Engineers determined that some of the pavement for
Piedmont Street will need to be removed in order to place the bench cut
in this area; construction of the proposed recreation trail in this area
would remove the remainder of Piedmont Street in front of the homes
located at 1302, 1306, and 1312; and since these homes would no
longer have viable street access, the current project would require their
purchase and removal.
It was further advised that the properties located at 1302, 1306,
and 1312 Piedmont Street are currently located within the floodway and
will remain in the floodway following completion of the Roanoke River
Flood Reduction Project; the floodway is the most dangerous portion
of the floodplain since it is the area of the highest depths and
velocities; current City ordinances do not allow the construction of any
buildings in the floodway; all three properties would need to be
purchased or none would be obtained by the City; and moving the
proposed recreation trail down onto the bench cut area would allow
street access to be maintained for these homes but would make the
recreation trail vulnerable to flooding and deposits of mud and debris;
however, if Piedmont Street was reconstructed in its existing location,
the street could be used as an alternate route for this section of trail
when it was flooded or obstructed by debris.
The Flood Plain Committee recommended that Council authorize
the abovedescribed changes and further authorize the Acting City
Manager to change the original intent regarding the purchase and
removal of residential houses and relocation of property owners at
1302, 1306 and 1312 Piedmont Street for the Roanoke River Flood
Reduction Project; authorize the Acting City Manager to contact the
three property owners (Official Tax Nos. 4040701, 4040702 and
4040703) regarding voluntary sale of their properties to allow removal
or demolition of the three houses for construction of the proposed
bench cut and recreational trail; if all three of the property owners are
agreeable to the voluntary sale of their properties, the City would
purchase the three properties and the three flood-prone houses would
be removed by demolition or would be allowed to be moved; the three
property owners would be relocated and the City would retain fee
simple ownership of the cleared properties; if any of the three property
31
ACTION:
owners are not agreeable to the voluntary sale of their properties, none
of the properties would be purchased and the recreational trail would
be relocated down onto the bench cut; and the purchase price of the
three properties and the cost of relocation of the property owners will
be subject to approval by Council.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34511-100499) AN ORDINANCE authorizing the City Manager to
contact and to attempt to purchase residential houses and property
located at 1302, 1306 and 1312 Piedmont Street in the City of Roanoke;
provided that all three properties can be obtained voluntarily;
authorizing the City Manager to determine the cost of the relocation of
the property owners or tenants at those locations and for the
demolition or removal of the three structures at those locations, all for
the purposes of the Roanoke River Flood Reduction Project; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 285.)
Mr. Swain moved the adoption of Ordinance No. 34511-100499.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS:
PURCHASE/SALE OF PROPERTY-
SIGNSIBILLBOARDSIAWNINGS-HOUSINGIAUTHORITY: The Acting City
Manager submitted a written report advising that at the June 7 Council
meeting, Ordinance No. 34302, authorizing acceptance of a donation
and conveyance of certain property identified as Official Tax No.
2022611, located on McDowell Avenue, N. W., to the City from the
Roanoke Redevelopment and Housing Authority for construction of a
new sign at the entranceway of Historic Gainsboro District, was tabled
for further discussion with representatives of Historic Gainsboro
relative to the wording on the existing and proposed signs and its
implications to the community as well as to the Gainsboro residents,
the matter was again before the body.
32
ACTION:
It was further advised that City staff met with representatives of
the Historic Gainsboro Preservation District, Inc., and the Gainsboro
Neighborhood Alliance; despite the fact that everyone in the Gainsboro
neighborhood is not in agreement with the installation of any of these
identification signs, the installation of this third and last sign would
complete the delineation of the Gainsboro neighborhood area to not
only the residents and landowners of this part of the City, but to the
entire community as well.
The Acting City Manager requested that the property be accepted
from the Housing Authority by the City so that the third and final sign
may be installed.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Ordinance No. 34302 be taken from the
table. The motion was seconded by Mr. Swain and unanimously
adopted.
Mr. Trout offered the following ordinance for its second reading
and final adoption:
(#34302-100499) AN ORDINANCE authorizing the acceptance of
a donation and conveyance of certain property identified by Roanoke
City Tax No. 2022611, located on McDowell Avenue, N. W., to the City
from the Roanoke Redevelopment and Housing Authority for the
construction of a new sign at the entranceway of Historic Gainsboro
District, authorizing preparation of the appropriate documents, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 240.)
Mr. Trout moved the adoption of Ordinance No. 34302-100499.
The motion was seconded by Mr. Swain.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., advised that the
recommendation flies in the face of the City's rules and regulations
pertaining to the word "historic". She stated that it is time for City
administrators, Council Members and citizens to be aware of the
history behind the historic Gainsboro monument currently existing at
the Wells Avenue location, and certain organizations and persons
outside of the Gainsboro community were responsible for such
monuments to the detriment and partial destruction of Roanoke's
oldest neighborhood. She added that it is time fora complete open and
participatory government process so that all Gainsboro residents are
given an opportunity to voice their opinions and to make decisions
33
about what goes on in their neighborhood. She stated that the
proposed sign is not appropriate, it portrays a false image, it is
uninviting and does not enhance the City or the Gainsboro community
and the $40,000.00 should be used to help people rather than to soothe
the misplaced pride of some persons.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., inquired as to the
proposed wording for the sign and how many residents were involved
in discussions with City staff. She stated that City staff was directed
to meet with other residents within the Gainsboro community and to
her knowledge that was not done and not all residents of the Gainsboro
community support the construction of the proposed sign. She
requested that action on the matter be tabled until City staff has met
with residents of the Gainsboro area so that all citizens are briefed on
the proposed sign, otherwise, the sign is a farce because the entire
Gainsboro community has not been designated as eligible for historic
designation.
Ms. Wyatt offered a substitute motion that Ordinance No. 34302
again be tabled.
The substitute motion failed for lack of a second.
Ordinance No. 34302-100499, on its second reading, was adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: Council Member Wyatt .............................................. 1.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 34490, permanently
vacating, discontinuing and closing a certain 0.053-acre, more or less,
portion of Highland Avenue, S. E., extending from Jefferson Street to
a terminal point at the westerly line of Official Tax No. 4021501, having
previously been before the Council for its first reading on Monday,
September 20, 1999, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
34
ACTION:
(#34490-100499) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described as hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 241.)
Mr. Trout moved the adoption of Ordinance No. 34490-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34491, rezoning 14.787-acres, more or
less, comprised of eight parcels of land, located south of Elm Avenue,
S. W., between Jefferson Street and Williamson Road, described as
Official Tax Nos. 4020101, 4020701, 4020801, 4021408, 4021409,
4020815, 4021501,4021502 and 4020814 from C-1, Commercial District,
and LM, Light Manufacturing District, to C-3, Central Business District,
with Official Tax No. 4020101 being rezoned subject to certain proffered
conditions set out in a petition filed in the Office of the City Clerk on
August 5, 1999, having previously been before the Council for its first
reading on Monday, September 20, 1999, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#34491-100499) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 402, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 243.)
Mr. Trout moved the adoption of Ordinance No. 34491-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
35
ACTION:
ZONING: Ordinance No. 34492, rezoning a certain 15.306-acre
tract of land located at 3332 Hollins Road, N. E., Official Tax No.
3140304, from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, pursuant to a petition filed in the Office of the
City Clerk on July 9, 1999, having previously been before the Council
for its first reading on Monday, September 20, 1999, read and adopted
on its first reading and laid over, was again before the body, Mr. Trout
offering the following for its second reading and final adoption:
(#34492-100499) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 314, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 244.)
Mr. Trout moved the adoption of Ordinance No. 34492-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-FEE COMPENDIUM-WATER
RESOURCES: Ordinance No. 34494, establishing a rate schedule for
certain water and sewage rates and related charges for services
provided by the City, effective January 1, 2000, and January 1, 2001;
and directing amendment of the Fee Compendium, having previously
been before the Council for its first reading on Monday, September 20,
1999, read and adopted on its first reading and laid over, was again
before the body, Mr. Trout offering the following for its second reading
and final adoption:
(#34494-100499) AN ORDINANCE establishing a rate schedule for
certain water and sewage rates and related charges for services
provided by the City effective January 1, 2000 and January 1, 2001; and
directing amendment to the Fee Compendium.
(For full text of Ordinance, see Ordinance Book No. 62, page 246.)
Mr. Trout moved the adoption of Ordinance No. 34494-100499.
The motion was seconded by Mr. Swain and adopted by the following
vote:
36
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
The Director of Finance submitted a written report responding to
questions raised by the Members of Council regarding an estimate of
how City water rates will compare on an average family basis with rates
in Roanoke County; a comparison of the City's new water rates with
other water rates throughout Virginia; an estimate of what City citizens
would have had to pay for water if the City had entered into an equity
ownership arrangement with Roanoke County for its Spring Hollow
Reservoir, or if the City had entered into a regional water commission;
and will the sewer rate be based on the amount of sewage disposed of,
or a percentage of the increased water rate.
(For full text, see report on file in the City Clerk's Office.)
NATIONAL LEAGUE OF CITIES: Ms. Wyatt offered the following
resolution designating Carroll E. Swain as Voting Delegate and
James O. Trout as Alternate Voting Delegate for the Annual Business
Meeting of the National League of Cities, to be held on November 30 -
December 4, 1999, in Los Angeles, California:
(#34512-100499) A RESOLUTION designating a Voting Delegate
and Alternate Voting Delegate for the Annual Business Meeting of the
National League of Cities.
(For full text of Resolution, see Resolution Book No. 62, page 286.)
Ms. Wyatt moved the adoption of Resolution No. 34512-100499.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
37
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTION:
ROANOKE CIVIC CENTER-HOCKEY: Council Member Wyatt
called attention to the October 6 and October 9 exhibition games of the
Roanoke Express to be held at the Roanoke Civic Center, and advised
that all game proceeds will be donated to charity.
CITY EMPLOYEES-AFFIRMATIVE ACTION: Council Member White
requested that the City's annual Affirmative Action report be presented
as soon as possible and that the report include statistics as of the date
of the last report.
Itwas the consensus of Council that the matter would be referred
to the Acting City Manager for report to Council.
COMMUNITY PLANNING-STREETS AND ALLEYS: Council
Member Swain called attention to concerns regarding automobile repair
garages which are located in areas adjacent to residential communities,
on-street repair of vehicles, and storage of abandoned vehicles leading
to unsightly conditions in the City's neighborhoods. He alluded to
certain state legislation addressing the issue and requested that the
matter be referred to the City Attorney for research.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 5:40 p.m., the Mayor declared the meeting in recess.
At 7:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ................................................................ 7.
NAYS: None ....................................................................... 0.
38
ACTION:
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that the term of office of Joseph F. Lynn as a
Commissioner of the City of Roanoke Redevelopment and Housing
Authority expired on August 31, 1999, and called for nominations to fill
the vacancy.
Mr. Swain placed in nomination the name of Joseph F. Lynn.
There being no further nominations, Mr. Lynn was reappointed
as a Commissioner of the City of Roanoke Redevelopment and Housing
Authority, for a term ending August 31, 2003, by the following vote:
FOR MR. LYNN: Council Members Wyatt, Harris, Hudson, Swain,
Trout, White and Mayor Bowers .................................................... 7.
OATHS OF OFFICE-COMMITTEES-BUILDINGS/BUILDING
DEPARTMENT: The Mayor advised that the term of office of Harry F.
Collins, Sr., as a member of the New Construction Code, Board of
Appeals, expired on September 30, 1999, and called for nominations to
fill the vacancy.
Mr. Swain placed in nomination the name of Harry F. Collins, Sr.
There being no further nominations, Mr. Collins was reappointed
as a member of the New Construction Code, Board of Appeals, for a
term ending September 30, 2004, by the following vote:
FOR MR. COLLINS: Council Members Wyatt, Harris, Hudson,
Swain, Trout, White and Mayor Bowers .......................................... 7.
Inasmuch as Mr. Collins is not a resident of the City of Roanoke,
Mr. Swain moved that the City residency requirement for persons
serving on authorities, boards, commissions and committees
appointed by the Council be waived in this specific instance. The
motion was seconded by Mr. Hudson and adopted.
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Mayor
advised that there is a vacancy on the Special Events Committee
created by the resignation of Allen T. Wilson, and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Douglas Huffman.
There being no further nominations, Mr. Huffman was appointed
as a member of the Special Events Committee, for a term ending
June 30, 2000, by the following vote:
39
ACTION:
ACTION:
ACTION:
FOR MR. HUFFMAN: Council Members Wyatt, Harris, Hudson,
Swain, Trout, White and Mayor Bowers .......................................... 7.
OATHS OF OFFICE-COMMITTEES-HUMAN DEVELOPMENT: The
Mayor advised that there is a vacancy on the Human Services
Committee created by the resignation of Harold P. Kyle, and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Margaret C.
Thompson.
There being no further nominations, Ms. Thompson was
appointed as a member of the Human Services Committee, for a term
ending June 30, 2000, by the following vote:
FOR MS. THOMPSON: Council Members Wyatt, Harris, Hudson,
Swain, Trout, White and Mayor Bowers .......................................... 7.
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER: The
Mayor advised that the terms of office of Vernon M. Danielsen, Mark E.
Feldmann and Sandra W. Ryals as members of the Roanoke Civic
Center Commission expired on September 30, 1999, and called for
nominations to fill the vacancies.
Mr. Harris placed in nomination the names of Vernon M.
Danielsen, Mark E. Feldmann and Sandra W. Ryals.
There being no further nominations, Mr. Danielsen, Mr. Feldmann
and Ms. Ryals were reappointed as members of the Roanoke Civic
Center Commission, for terms ending September 30, 2002, by the
following vote:
FOR MR. DANIELSEN, MR. FELDMANN AND MS. RYALS: Council
Members Wyatt, Harris, Hudson, Swain, Trout, White and
Mayor Bowers ............................................................................. 7.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there is a vacancy on the Fair Housing Board
created by the resignation of Charles T. Green, and called for
nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of Mary A. Rogers.
There being no further nominations, Ms. Rogers was appointed
as a member of the Fair Housing Board, for a term ending March 31,
2000, by the following vote:
4O
ACTION:
FOR MS. ROGERS: Council Members Wyatt, Harris, Hudson,
Swain, Trout, White and Mayor Bowers .......................................... 7.
There being no further business, the Mayor declared the meeting adjourned
at 7:05 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
41
SPECIAL MEETING .... ROANOKE CiTY COUNCIL
October 15, 1999
12:00 noon
The Council of the City of Roanoke met in Special Session on Friday,
October 15, 1999, at 12:00 noon, in the City Council Chamber, 215 Church Avenue,
S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Section
10, Meetings of Council, Charter of the City of Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt (arrived late) and Mayor
David A. Bowers ............................................................................................. 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Diane S. Akers, Acting Assistant City Manager;
James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
COUNCIL-CITY MANAGER: The Special Meeting was called pursuant to the
following communication from the Mayor under date of October 14, 1999, for the
purpose of convening in Closed Meeting to discuss and consider prospective
candidates for the position of City Manager.
October 14, 1999
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke,
I am calling a Special Meeting of Council on Friday, October 15, 1999, at 12:00 noon,
in the City Council Chamber.
The purpose of the meeting will be to convene in Closed Meeting to discuss and
consider prospective candidates for employment for the position of City Manager.
The City Clerk's Office will provide lunch.
Sincerely,
David A. Bowers
Mayor
DAB:MFP:Io
pc:
James D. Ritchie, Sr., Acting City Manager
Diane S. Akers, Acting Assistant City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Willard N. Claytor, Director, Real Estate Valuation
Robert H. Bird, Municipal Auditor
Mr. Trout moved that Council convene in a Closed Meeting, pursuant to
Section 2.1-344 (A)(1), Code of Virginia, 1950, as amended, to discuss and consider
prospective candidates for employment for the position of City Manager. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White and
Mayor Bowers ................................................................................................ 6.
NAYS: None .......................................................................................... 0.
(Council Member Wyatt had not arrived at the meeting.)
At 12:03 p.m., the Mayor declared the meeting in recess.
Council Member Wyatt arrived during the Closed Meeting.
At 1:35 p.m., the meeting reconvened in the City Council Chamber, with all
members of the Council in attendance, Mayor Bowers presiding.
With respectto the Closed Meeting just concluded, Mr. Swain moved that each
Member of City Council certify to the best of his or her knowledge that (1) only public
business matters lawfully exempted from open meeting requirements under the
Virginia Freedom of Information Act and (2) only such public business matters as
2
were identified in any motion by which any Closed Meeting was convened were
heard, discussed or considered by the Members of Council in attendance. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ................................................................................................. 7.
NAYS: None .......................................................................................... 0.
The Mayor advised that Council will hold a Special Meeting on Monday,
October 25, 1999, at 3:00 p.m., in the City Council Chamber, 215 Church Avenue,
S. W., City of Roanoke, to discuss and consider prospective candidates for
employment for the position of City Manager.
There being no further business, the Mayor declared the Special Meeting
adjourned at 1:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
3
ROANOKECITYCOUNCIL ..... ROANOKECITYSCHOOLBOARD
October 20, 1999
12:00 noon
A meeting of the Roanoke City Council and the Roanoke City School
Board was called to order on Monday, October 20, 1999, at 12:00 noon, at Addison
Aerospace Magnet Middle School, Room 120, 1220 5th Street, N. W., City of Roanoke,
with Mayor David A. Bowers and School Board Chairperson Melinda J. Payne
presiding, pursuant to Rule 1, Regular Meetinqs, of Section 2-15, Rules of Procedure,
Code of the City of Roanoke (1979), as amended, and pursuant to Resolution No.
34488-092099 adopted on September 20, 1999.
COUNCIL MEMBERS PRESENT: C. Nelson Harris, W. Alvin Hudson, Jr.,
Carroll E. Swain, James O. Trout and Mayor David A. Bowers (arrived late) ......... 5.
COUNCIL MEMBERS ABSENT: William White, Sr. and Linda F. Wyatt ......... 2.
ROANOKE CITY SCHOOL BOARD TRUSTEES PRESENT: Charles W. Day, F. B.
Webster Day, Marsha W. Ellison, Ruth C. Willson, Sherman P. Lea and
Chairperson Melinda J. Payne ......................................................................... 6.
ROANOKE CITY SCHOOL BOARD TRUSTEES ABSENT: Brian J. Wishneff--1.
STAFF PRESENT: Representing the City of Roanoke: James D. Ritchie, Sr.,
Acting City Manager; Diane S. Akers, Acting Assistant City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; Mary F. Parker, City
Clerk; Willard N. Claytor, Director, Real Estate Valuation; Robert H. Bird, Municipal
Auditor; Kit B. Kiser, Director, Utilities and Operations; George C. Snead, Jr.,
Director, Public Safety; Glenn D. Radcliffe, Director, Human Development; and
Robert K. Bengtson, Acting Director, Public Works; and representing the Roanoke
City Public Schools: E. Wayne Harris, Superintendent; Cindy R. Lee, Clerk of the
Board; Phyllis K. Runyon, Public Information Officer; Ann F. Harman, Executive for
Student Services; and Michael Cooper, Principal, Addison Aerospace Magnet Middle
School.
SCHOOLS: On behalf of the Roanoke City School Board, Chairperson Payne
welcomed the Members of Council and City staff.
Michael Cooper, Principal, Lucy Addison Aero Space Middle School,
presented a history of recent renovations to the school. He addressed the capital
improvement plan, community involvement, selection of an architect for proposed
renovations, construction team, staff selection, and an open house which was held
for the community.
Following Mr. Cooper's presentation, students from Lucy Addison Middle
School served as tour guides for the Members of Council and the School Board.
Following lunch, Dr. E. Wayne Harris, Superintendent, Roanoke City Public
Schools, presented a briefing on certain evidences of increased student
performance. He advised that there are very clear skills, knowledge and experiences
that all students must have if they are to be successful as they move from one grade
to the next and as they move out of the public school system and on to college or
to the world of work. He stated that those skills are clearly stated in a book entitled,
"Teaching the New Basic Skills, Principles for Educating Children to Thrive in a
Changing Society". He advised that basic skills are reading, a clear understanding
and the ability to do mathematics, and the ability to problem solve. He stated that
three soft skills have been identified: the ability to get along and work in a group, the
ability to be able to present oral and written presentations, and the understanding
and use of computers. He explained that if the SAT scores in the United States are
compared with those at Patrick Henry High School, Patrick Henry students scored
three points higher in mathematics, and 29 points higher on verbal skills than
students throughout the rest of the nation, and Patrick Henry students scored 15
points higher than Virginia students on the mathematics portion and 26 points
higher on the verbal skills portion. He stated that these gains are significant, and,
in fact, Patrick Henry students, as a group have the second highest SAT scores of
any students in the region. He added that Standards of Learning tests pose both
challenges and opportunities and when the spring of 1998 is compared with the
spring of 1999 scores, there is a trend toward improvement in virtually every area.
He advised that William Fleming High School SOL scores improved significantly in
ten of the 11 testing areas, Patrick Henry students improved in eight of the eleven
areas, and the Virginia Department of Education has recognized several City schools
for their improvements. He stated that SOL improvements were significant enough
at two of the City's middle schools, Breckinridge and Jackson, to rank in the top 25
most improved schools in Virginia (there are 1800 schools in the Commonwealth of
Virginia). He advised that Noel C. Taylor Learning Academy is in the top 15 most
improved combined schools in the state; and out of 15 schools in the region, seven
of the most improved in the region are Breckinridge, Jackson, Ruffner, Woodrow,
Patrick Henry, William Fleming and Noel Taylor Learning Academy. He noted that
Roanoke City is receiving telephone calls from school districts throughout the state
inquiring about the City's actions to experience the gains that it has realized. He
stated that there is much to be proud of in regard to SAT scores, SOL improvements
and recognition by the State Department of Education.
In regard to the persistent issue of disparity in achievement between African-
American students and Caucasian students, Dr. Harris stated that this is a difficult
issue and has been commonly referred to as the achievement gap. He advised that
if one looks at the SOL test scores for two years, there is a narrowing of the gap
between African-American and Caucasian students; and the school system will
continue to focus on this element as to examples, data and design programs for all
2
students. He stated that the nation looks closely at two measures of success of high
school students; viz: (1) the highly exclusive national merit program which is the
most competitive program in the country and is based on how well students have
performed on PSAT scores and last year Patrick Henry High School had three
national merit finalists and only one other school in the region tied with Roanoke
City; and the second exclusive program for high school students is the nationally
recognized advanced placement testing program, in which 217 students from the
two high schools took the examinations in 1998 and 275 took the examinations in
1999 and a score of 3, 4, or 5 enables the student to receive college credit. He stated
that in 1999, 100 per cent of the students taking Advanced Placement Biology,
Advanced Placement Language and Composition, and Advanced Placement
Calculus scored a 3, 4, or 5 and one class of 20 students that took Advanced
Placement Calculus, all 20 students passed the test and 14 passed with a score of 5.
The Mayor invited Superintendent Harris to attend the next regular meeting
of Council on Monday, November 1, 1999, to present the above report which will be
televised by RVTV-Channel 3 for viewing by the general public.
There being no further business, the Mayor declared the meeting in recess at
1:30 p.m., to be reconvened in the City Council Chamber, 215 Church Avenue, S. W.,
City of Roanoke, at 2:00 p.m.
At 2:00 p.m., on Monday, October 20, 1999, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., and Mayor David A. Bowers ................ 6.
ABSENT: Council Member Linda F. Wyatt ................................................ 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Tim
Wright, Associate Pastor, Evangel Foursquare Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
3
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately.
TAXES-LEAGUE OF OLDER AMERICANS-HARRISON HERITAGE
CENTER: The Acting City Manager submitted a written report
requesting that public hearings be scheduled for Monday,
November 15, 1999, at 7:00 p.m., to consider petitions from the Harrison
Museum of African American Culture and The League of Older
Americans, Inc., in connection with their requests for exemption from
taxation of certain real property located in the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be removed from the Consent
Agenda for discussion. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
REFUSE COLLECTION: A report of the Acting City Manager
advising that personnel from various departments in the City have
formed a committee to work on enhancing the quality of life in Roanoke
by developing and implementing a community campaign to reduce lifter
and to prevent littering; the objectives of the committee are to create a
community value of zero tolerance to lifter and littering, to utilize
existing resources with minimal cost to the City, and to involve the
community, businesses, and City government through shared
responsibilities; and as a strategy, the committee is currently trying to
determine how to best utilize existing resources and possibly formulate
a program to be a part of the fiscal year 2000 budget, was before
Council.
4
ACTION:
ACTION:
It was further advised that members of the committee are very
committed to this long term project; at this stage, the committee is
discussing strategies and forming sub-committees; and the committee
has reviewed model communities in the United States and Canada and
made comparisons to the Roanoke Valley.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
ROANOKE ARTS COMMISSION-OATHS OF OFFICE-
COMMITTEES: The following report of qualification was before Council:
Mary S. Neal as a member of the Roanoke Arts
Commission for a term ending June 30, 2002.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ............................................ , .......................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
REGULAR AGENDA
TAXES-LEAGUE OF OLDER AMERICANS-HARRISON HERITAGE
CENTER: The Acting City Manager submitted a written report
requesting that public hearings be scheduled for Monday,
November 15, 1999, at 7:00 p.m., to consider petitions from the Harrison
Museum of African American Culture and The League of Older
Americans, Inc., in connection with their requests for exemption from
taxation of certain real property located in the City of Roanoke.
5
(For full text, see report on file in the City Clerk's Office.)
Council Member Swain requested the following additional
information in regard to the application of the Harrison Museum of
African American Culture:
The boundaries of areas in Southwest Virginia served by
the Harrison Museum;
2. A schedule of annual activities; and
What is the involvement of the Harrison Museum with
other agencies such as Explore Park, Roanoke Museum of
Fine Arts, Virginia Museum of Transportation and Science
Museum of Western Virginia, etc.
Mr. White moved that Council concur in the recommendation to
hold public hearings on Monday, November 15, 1999, at 7:00 p.m., or as
soon thereafter as the matter may be heard, in the City Council
Chamber, on the requests of the Harrison Museum of African American
Culture and the League of Older Americans, Inc. The motion was
seconded by Mr. Trout and adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
TAXICABS AND FOR-HIRE VEHICLES: A communication from
Richard E. Viar, Attorney, representing Yellow Cab Services of
Roanoke, Inc., transmitting a petition for an increase in the rates
currently charged for services rendered by taxicabs in the City of
Roanoke, was before Council.
It was advised that a proposed ordinance, if adopted, will
increase the initial rates from $1.60 (1/7 mile) to $1.90 (1/8 mile), and the
mileage rate from 20 cents for each additional 1/7 mile to 20 cents for
each additional 1/8 mile; since the average taxicab trip in Roanoke
presently costs $4.20 (2 miles), the average increase in fare will be 70
cents per trip, or an increase of 17 per cent; and there will also be an
increase in waiting time from 20 cents per minute of waiting time to 30
cents per minute, and an increase for extra passengers from 30 cents
per extra passenger to $1.00 per extra passenger.
(For full text, see communication and petition on file in the City Clerk's
Office.)
6
ACTION:
ACTION:
Mr. Trout moved that the communication and petition be referred
to the Acting City Manager, City Attorney and Director of Finance for
study, report and recommendation to Council. The motion was
seconded by Mr. Hudson and unanimously adopted.
(The above request was later withdrawn by Richard E. Viar, Attorney.)
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$268,936.00 from the 1999-2000 Capital Maintenance and
Equipment Replacement Fund for secondary site-based
technology, administrative technology, Magnet School
improvements, facility maintenance improvements,
modular classroom relocation, and facility improvements
at Round Hill School.
$2,750,000.00 to provide Literary Loan funds for
improvements to Garden City Elementary School.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34513-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School and School Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 287.)
Mr. Trout moved the adoption of Ordinance No. 34513-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
7
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
VISION STATEMENT: The Acting City Manager presented the
City's second annual vision progress report which details over 180
initiatives undertaken by the City in fiscal year 1998-99 in support of the
City's vision statement which was adopted by Council. He stated that
the projects highlighted in the report are related to the vision
categories of economy, education, effective government and quality of
life and specific issues that must be addressed within each of the major
vision categories. He further stated that the document demonstrates
that fiscal year 1998-99 was an exciting year for the City of Roanoke,
during which time the City announced the largest single economic
development project in Roanoke's history, when Johnson and Johnson
announced plans to build a $125 million corporate headquarters
research facility for Innotech next to the airport, which project will
create 600 new jobs; the business enterprise zone was expanded by 56
acres which was added to the Roanoke Centre for Industry and
Technology; 39 new positions have been located in downtown Roanoke
adding 547 new employees and investing over $4.6 million; the City
joined with ten other jurisdictions to establish the New River Commerce
Park; the City worked with neighboring jurisdictions to make progress
on initiatives such as the Roanoke Valley Juvenile Detention Center,
the regional Project Impact initiative, the regional Fire Academy, the
regional sewage treatment plan expansion program, and the regional
radio system; and the City continues to work in partnership with
neighborhoods to develop community based neighborhood plans,
neighborhood watch programs and neighborhood development details.
Mr. Ritchie advised that City departments have made impressive
improvements in a number of areas such as the development
assistance center which is fully operational, the GIS system which
combines digital mapping, aerial photography and real estate data and
is available to citizens on line, and last year the City began construction
of the new Fire/EMS Medical Station No. 4 on Peters Creek Road. He
further advised that a $10.8 million renovation has been invested in
Lucy Addison Aero Space Magnet School which is now complete, and
there is improved attendance by students in the Roanoke City School
Public system, with a lower dropout rate and higher Standards of
Learning scores. He stated that the Roanoke City Public Schools'
Technology Plan received the highest ranking in Virginia, and
graduating seniors earned more than $1.7 million in scholarships and
8
were accepted to attend prestigious colleges and universities
throughout the country. He advised that efforts in fiscal year 1998-99
built on progress made in fiscal year 1997-98 and set the stage for even
further advances as the City approaches the new millennium. He
explained that Council's vision continues to guide efforts to make
Roanoke a community of excellence for all people who live, work and
visit the area.
(See report on file in the City Clerk's Office.)
Mr. James Leonard, 1956 Hope Road, S. W., commended the City
Clerk's Office for making the City Council agenda reports, ordinances
and resolutions available to the public on the City's web-site which is
another step in participatory government on behalf of the City of
Roanoke.
ITEMS RECOMMENDED FOR ACTION:
CMERP-EQUIPMENT: The Acting City Manager submitted a
written report advising that during the past three months, the City
Administration has worked to identify and to prioritize capital
maintenance and equipment replacement needs; operating
departments submitted over $10.8 million in requests for needed
equipment replacement, capital maintenance, vehicles, and technology
enhancements; the fiscal year 1999-00 General Fund balance
designated for the Capital Maintenance and Equipment Replacement
Program (CMERP) is $3,323,410.00; after reducing this amount for items
that Council has reappropriated into the current year's operating
budget, $3,299,011.00 of CMERP funds are available; and those items
already reappropriated include: Sheriff's Office - Bullet Proof Vest
Program - $6,500.00, United States Department of Agriculture - Revenue
in excess of expenses for Juvenile Detention Center and Crisis
Intervention - $1,818.00, and Mill Mountain Zoo - $16,081.00.
It was further advised that a prioritized list is recommended for
Council's information and consideration, which purchases will allow
the City to maintain dependable and economical municipal operations;
at future Council meetings, the City Administration will present to
Council certain recommendations on award of contracts for vehicles,
equipment, and maintenance items which will have been bid under the
City's normal procurement procedures; and Council will be requested
to appropriate funds for all expenditure items on the CMERP listing.
(For full text, see report on file in the City Clerk's Office.)
9
ACTION:
Council Member Swain expressed concern that CMERP requests
total approximately $10.8 million, while the City has an available
CMERP budget of $3.3 million, and suggested a review of the procedure
for submitting requests for funding under CMERP to provide for more
realistic funding requests by City Departments.
Without objection by Council, the Mayor advised that the report
would be received and filed.
SCHOOLS: The Acting City Manager submitted a written report
advising that the Roanoke City Public Schools scheduled a complete
renovation of Lucy Addison Aerospace Magnet School to occur
between June, 1998 and August 1999, with a fitness room to be
designed into the renovation; and physical fitness equipment totaling
$45,000.00 was approved for purchase by the Department of Parks and
Recreation under the fiscal year 1999 Capital Maintenance and
Equipment Replacement Program.
It was further advised that Lucy Addison Aerospace Magnet
School renovations have been completed and the facility was opened
to students in August, 1999; the fitness room has been completed and
is available for use; fitness equipment totaling $44,042.00 has been
ordered by the Department of Parks and Recreation; the equipment will
be available for use by the first of November; Roanoke City Public
Schools will use the fitness room and equipment for physical education
classes and sports conditioning; Roanoke City Parks and Recreation
plans to operate the facilities as a public fitness center, open to the
general public, during non-school hours; and the agreement to operate
Lucy Addison Fitness Center is essentially the same as was approved
to operate Breckinridge and Woodrow Wilson Fitness Centers.
The Acting City Manager recommended that he be authorized to
execute an agreement to be approved as to form by the City Attorney,
authorize the Manager of the Department of Parks and Recreation to
establish user fees as set forth in the agreement and further authorize
the Manager of the Department of Parks and Recreation to adjust the
fees pursuant to the agreement so long as the fees are equal to those
fees charged at Breckinridge Fitness Center and Woodrow Wilson
Fitness Center.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
10
ACTION:
(#34514-102099) A RESOLUTION authoriZing the City Manager to
execute an agreement between the Roanoke City School Board and the
City of Roanoke, allowing the City to operate a fitness center at the
Lucy Addison Aerospace Magnet School for use by the general public,
and authorizing the establishment of user fees to be charged at the
fitness center, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 288.)
Mr. Trout moved the adoption of Resolution No. 34514-102099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
Council Member Swain inquired as to the impact of fitness
centers in the schools on private enterprise, and requested a
comparison of charges for the use of City fitness center facilities
versus private facilities.
TRAFFIC: The Acting City Manager submitted a written report
advising that U. S. Route 220 is maintained by the Virginia Department
of Transportation (VDOT) along its entire length in the City of Roanoke,
including the portion from the Franklin Road/Route 419 interchange
(near Tanglewood Mall) down to the City limit (near the Blue Ridge
Parkway interchange); property on the west side of U. S. Route 220 is
in Roanoke County, while property on the east side is in Roanoke City;
traffic management for the Southern Hills neighborhood can be
improved if a signalized point of ingress and egress can be
established; the new Lowe's store being built in Roanoke County and
abutting U. S. Route 220 requires traffic signalization at its main
entrance (Valley Avenue); the City of Roanoke side of U. S. Route 220
(Southern Hills area) can also be served by this new traffic signal; while
no intersecting roadway (on the City side) exists at the location of this
proposed traffic signal, such a roadway has been discussed by private
developers; Council approved a rezoning request on April 6, 1998 from
Southern Lane Group, LLC, for ten tracts of land to be rezoned from
RS-3 to C-2; and a report to Council from the City Planning Commission
indicated that "the proposed development would realign existing
streets and create a new signalized intersection at Route 220" at this
location.
11
ACTION:
It was further advised that VDOT is presently installing the new
traffic signal, including portions of the signal that would control traffic
entering and exiting the proposed roadway on the City side of U. S.
Route 220; a cost estimate of $124,926.00 has been prepared by VDOT
for all materials and installation of the proposed traffic signal; VDOT
has expressed its willingness to expedite installation of the subject
traffic signal by administering the construction of the signalization
project, as well as participating in one-third of the cost of the project;
Roanoke County had indicated that it will participate in one-third of the
cost of the project; the City of Roanoke would need to fund the
remaining one-third of the actual project cost (City share estimated at
$41,642.00) to enable signalized access for future development in the
Southern Hills area; the proposed Capital Maintenance and Equipment
Replacement Program (CMERP) includes a recommended expenditure
of $40,000.00 to fund the majority of cost; and any balance needed
would be paid from funds available in Traffic Signals - General Account
No. 008-052-9560.
The Acting City Manager recommended that Council endorse
participation in one-third of the actual cost of a new traffic signal on
U. S. Route 220 in the vicinity of the Southern Hills area; and
appropriate $40,000.00 from the Capital Maintenance and Equipment
Replacement Program (CMERP) to a new account entitled "U. S. Route
220 Traffic Signal".
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34515-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 289.)
Mr. Hudson moved the adoption of Ordinance No. 34515-102099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
12
ACTION:
Mr. Hudson offered the following resolution:
(#34516-102099) A RESOLUTION endorsing the City's
participation in funding one-third of the actual cost of a new traffic
signal on U.S. Route 220 in the vicinity of the Southern Hills area.
(For full text of Resolution, see Resolution Book No. 62, page 290.)
Mr. Hudson moved the adoption of Resolution No. 34516-102099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
CITY CODE-CITY EMPLOYEES: The Acting City Manager
submitted a written report advising that Section 2-37 (b) of the Code of
the City of Roanoke, provides that whenever a legal holiday, such as
New Years Day, falls on a Saturday, the Friday just preceding such day
shall be observed by City offices as a legal holiday; for calendar year
2000, January 1 will fall on a Saturday; and per the Code of the City of
Roanoke, the New Year's Day holiday would be observed on Friday,
December 31, 1999.
It was explained that any Y2K problems that are unforseen or
may not have been corrected will likely occur after midnight on Friday,
December 31 and during the days that follow; and if City offices are
closed on Monday, January 3 instead of Friday, December 31, this
would allow an extra day for employees to address any Y2K problems
that occur before re-opening on Tuesday, January 4, 2000.
The Acting City Manager recommended that Council amend
Section 2-37(b) Code of the City of Roanoke, 1979, as amended, to
move the day on which the official holiday of New Years Day 2000 is
observed from the Friday preceding the holiday, December 31, 1999, to
the next following Monday, January 3, 2000.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
13
ACTION:
(#34517-102099) AN ORDINANCE amending and re-ordaining
subsection (b) of §2-37, Office hours, work weeks and holidays, of the
City Code of Roanoke (1979), as amended, to provide that for the year
2000 only, New Year's Day shall be observed as a legal holiday by the
City on the Monday next following such day; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 291.)
Mr. Trout moved the adoption of Ordinance No. 34517-102099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
FIFTH PLANNING DISTRICT COMMISSION-WATER RESOURCES:
The Acting City Manager submitted a written report advising that the
Fifth Planning District Commission is offering to facilitate further
regional water discussions by having Roanoke County, Botetourt
County, Roanoke City, Salem and Vinton appoint representatives to two
committees - a policy committee and a technical committee; the policy
committee, consisting of local elected or appointed officials, would set
goals and guidelines and take recommendations back to the governing
bodies for action; the policy committee would receive technical
assistance from a committee made up of local engineering and water
department personnel who are involved with these issues on a daily
basis; and the overall goal of this proposal is to build on existing
cooperative water system activities in the Valley, while considering
long-range issues related to water supply.
The Acting City Manager recommended that Council appoint one
or more representatives to each the Policy Committee and the
Technical Committee of the Fifth Planning District Commission for the
purpose of providing a forum for discussion of water supply and
distribution in the Roanoke Valley.
(For full text, see report on file in the City Clerk's Office.)
14
Mr. White moved that Council Member Trout be appointed to the
policy committee and that Kit B. Kiser, Director, Utilities and
Operations, be appointed to the Technical Committee. The motion was
seconded by Mr. Swain.
There was discussion that Council Member Trout serves on a
number of regional study committees and it would be appropriate to
appoint another member of Council to serve on the Policy Committee;
and, it is primarily the policy of Council to appoint City administrators
to represent Council who are full time employees and representatives
of City government.
Following discussion of the matter, Mr. White moved that the
motion be tabled. The motion was seconded by Mr. Swain and
adopted, Vice-Mayor Harris voted no.
In approaching the matter of water supply, Council Member
Swain suggested that Bedford County be invited to participate in
discussions because they, too, are experiencing a water shortage.
REGIONAL CHAMBER OF COMMERCE: The Acting City Manager
submitted a written report advising that the Chamber of Commerce
requested funding assistance for the Community Business
Development Initiative (CBDI) during the budgeting cycle for the
July 1998 to June 1999 period; the CBDI program offers services such
as workshops, counseling, planning and advice in obtaining financing
to assist new or expanding businesses; program goals include
facilitating the location of such businesses in targeted areas of the City
and creation of employment opportunities for Iow-and moderate-
income persons; and Council originally authorized $125,000.00 in
CDBG funding for the CBDI as part of the 1998/99 Annual Update to the
Consolidated Plan approved for submission to the U. S. Department of
Housing and Urban Development (HUD) on May 11, 1998, by Resolution
No. 33830-051198.
It was further advised that Council authorized an additional
$55,000.00 in CDBG funding for the CBDI as part of the 1999/2000
Annual Update to the Consolidated Plan approved for submission to
HUD on May 11, 1999, by Resolution No. 34281-051199, which will
continue the CBDI through June 30, 2000; and an amendment to the
existing agreement is needed to incorporate the additional $55,000.00
funding and increase the program's performance goals through the
current June 30, 2000, ending date.
15
ACTION:
The Acting City Manager recommended that he be authorized to
execute Amendment No. 2 to the CDBG Subgrant Agreement with the
Roanoke Regional Chamber of Commerce, said amendment to be
approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34518-102099) A RESOLUTION authorizing execution of
Amendment No. 2 to a Subgrant Agreement between the City and the
Roanoke Regional Chamber of Commerce, dated September 16, 1998,
for continued funding of the Community Business Development
Initiative to assist new or expanding businesses in targeted areas in the
City.
(For full text of Resolution, see Resolution Book No. 62, page 292.)
Mr. Trout moved the adoption of Resolution No. 34518-102099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was absent.)
Elizabeth Doughty, President, Roanoke Regional Chamber of
Commerce, and Stark Jones, Director, Community Business
Development Initiative, appeared before Council in support of the
program.
HOUSING/AUTHORITY-GRANTS: The Acting City Manager
submitted a written report advising that the City of Roanoke receives
entitlement funds each year under the HOME program of the U. S.
Department of Housing and Urban Development (HUD); for nearly a
decade, Blue Ridge Housing Development Corporation, Inc. (BRHDC)
has received HUD and other funding to conduct housing and
community development projects in the City; Council originally
authorized $115,000.00 in HOME funds for BRHDC as part of the
Consolidated Plan Annual Update approved for submission to HUD on
May 12, 1997, by Resolution No. 33402-051297; the funds were to assist
BRHDC's "Community Assisted Revitalization Effort" (CARE) project,
involving construction or rehabilitation and sale of two affordable,
16
ACTION:
single-family homes, one each in the Gainsboro and southeast sections
of the City; Council authorized execution of a subgrant agreement with
BRHDC on May 4, 1998, by Resolution No. 33797-050498; and $5,000.00
was added administratively to the agreement as of June 30, 1999, to
provide for additional unanticipated costs associated with acquisition
of the Gainsboro property at 38 Gilmer Avenue.
It was further advised that all HOME funds provided to date have
been needed to complete 38 Gilmer Avenue, the costs of which
exceeded the original estimates; it was intended to restore the original
home at this location, however, structural damage to the long-vacant
house proved too extensive and demolition was required; additional
costs, including those to construct a new unit, have depleted project
funds and precluded initiation ora unit in southeast; Council authorized
an additional $55,400.00 in HOME funds for this project as part of the
1999/2000 Annual Update approved for submission to HUD on May 11,
1999, by Resolution No. 34281-051199, which includes $4,000.00 for
BRHDC operating costs associated with the project; and authorization
by Council is needed to execute an amendment to the agreement with
BRHDC in order to proceed with the southeast Roanoke component of
the project.
The Acting City Manager recommended that he be authorized to
execute Amendment No. 2 to the 1998/99 Blue Ridge Housing
Development Corporation Subgrant Agreement, to be approved as to
form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34519-102099) A RESOLUTION authorizing execution of
Amendment No. 2 to a Subgrant Agreement between the City and the
Blue Ridge Housing Development Corporation, dated May 4, 1998, for
funding to proceed with the Southeast component of the project.
(For full text of Resolution, see Resolution Book No. 62, page 293.)
Mr. Hudson moved the adoption of Resolution No. 34519-102099.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
17
ACTION:
(Council Member Wyatt was absent.)
HOUSING/AUTHORITY: The Acting City Manager having
previously submitted a written report in connection with 6.5 acres of
surplus City-owned property in Westview Terrace, he requested thatthe
report be withdrawn from the agenda.
At 3:15 p.m., the Mayor left the meeting and the Vice-Mayor
presided over the remainder of the 2:00 p.m. session.
PUBLIC WORKS-SNOW REMOVAL: The Acting City Manager
submitted a written report recommending acceptance of the bid
submitted by Cargill, Inc., to provide an estimated 2,000 tons of
highway deicing salt, in the total amount of $42.45 per ton, at an annual
estimated cost of $84,900.00; and reject all other bids received by the
City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34520-102099) AN ORDINANCE accepting the bid of Cargill,
Inc., for deicing salt, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 294.)
Mr. Trout moved the adoption of Ordinance No. 34520-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
COMMONWEALTH'S ATTORNEY-LEASES: The Acting City
Manager submitted a written report advising that lease of additional
office space for the Commonwealth's Attorney to relieve over-crowding,
provide office space for expansion of the collections program, and to
allow for consolidation of the Regional Drug Prosecutor's Office was
approved by Ordinance No. 32187-092694; and the lease with Gar-Dam,
18
ACTION:
Inc., for 3,300 square feet, more or less, on the second floor of 317
Campbell Avenue, S. W., Official Tax No. 1010835, will expire on
October 31, 1999.
It was further advised that the Commonwealth's Attorney needs
to assure the right to continued use of the space for at least one
additional year; the lessor has agreed to a new lease at a lower rate for
a one-year period, with a provision for automatic renewal; and terms for
the new lease have been negotiated as follows:
1. Number of Square Feet
2. Term of Lease
3. Lease Rate
4. Intended Use
5. Location
6. Utilities
7. Janitorial and
Maintenance
3,300
One year, with automatic
annual renewal provision
$1,500.00/month
Office space
317 Campbell Avenue
(second floor)
Provided by lessor
Provided by lessee
The Acting City Manager recommended that Council authorize a
new lease between the City of Roanoke and Gar-Dam, Inc., for a one-
year period, with an automatic renewal provision, at the rate of
$1,500.00 per month for the first year, in a form to be approved by the
City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34521-102099) AN ORDINANCE authorizing the proper City
officials to enter into a lease between the City of Roanoke and Gar-
Dam, Inc., for use of office space at 317 Campbell Avenue, S. W., by the
Commonwealth Attorney's Office, upon certain terms and conditions;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 295.)
Mr. Trout moved the adoption of Ordinance No. 34521-102099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
19
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
Donald S. Caldwell, Commonwealth's Attorney, presented the
Cost Collection Annual Report, which is the fifth year of the Cost
Collection Unit.
POLICE DEPARTMENT-CLAIMS-CITY EMPLOYEES: The Acting
City Manager submitted a written report advising that Resolution No.
4748 adopted on February 28, 1936, established a policy for payment of
a salary supplement to injured employees in only the Fire/EMS and
Police Departments for a period of 60 days; the intent of the salary
supplement is to ensure that a police officer or firefighter receives his
or her full salary if an accident occurs on the job and causes the
employee to lose time from work; Police Officer Holly Willoughby of the
Mounted Patrol Unit suffered job-related injuries on July 1, 1999, when
the horse she was riding lost its footing and fell, trapping Officer
Willoughby's left leg beneath the horse; the accident was accepted by
the City's Workers' Compensation program, and by virtue of City
Council's passage of Resolution No. 4748, supplementary salary
payments to Officer Willoughby were approved because it was clear
that she would qualify for the benefit by being unable to work after 60
days; and per Resolution No. 4748, these benefits expired under the 60-
day allowance on August 30, 1999.
It was further advised that Officer Willoughby has remained off
duty, under doctor's care, from the date of injury; she is progressing
slowly, but no medical determination has been made at this point
regarding her return to duty; and authorization by Council is required
to continue salary supplements for more than 60 days during Officer
Willoughby's continued absence from duty due to on-the-job injuries.
The Acting City Manager recommended that Council authorize
supplemental salary payments to Officer Willoughby for another 60
days until she is able to return to normal duty as a police officer, or
until she is no longer classified as a police officer, whichever shall
occur first.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
2O
(#34522-102099) A RESOLUTION extending the pay benefits
provided for by Resolution No. 4748 for a certain employee of the City.
(For full text of Resolution, see Resolution Book No. 62, page 296.)
ACTION:
Mr. Hudson moved the adoption of Resolution No. 34522-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
BUDGET-JUVENILE CORRECTIONAL FACILITIES: The Acting
City Manager submitted a written report advising that the City of
Roanoke has received Program Grant Number 03CY0396/2, in the
amount of $106,606.00, from the U. S. Department of Health and Human
Services to administer Sanctuary's Outreach Program for runaway and
homeless children; these funds are used to cover the salaries and
fringe benefits of a Youth Counselor Coordinator's position (a shared
position with the Aggression Replacement Training & Education
Program), Youth Counselor III position, Youth counselor I position,
Temporary Relief Counselor, and related program activities; the U. S.
Department of Health and Human Services awards grants for services
in three year cycles; the total grant project period is currently
September 1, 1998 through August 31, 2001; and the goal of the
program is to reduce the number of runaways and homeless youth in
the community and to increase family reunification.
The Acting City Manager recommended that he be authorized to
execute grant agreements and ancillary documents required to accept
the United States Department of Health and Human Services' Runaway
and Homeless Youth Program Grant Number 03CY03961/02; that the
Director of Finance be authorized to establish a revenue estimate in the
amount of $106,606.00 in an account to be established in the Grant
Fund; and appropriate $106,606.00 to the following expenditure
accounts:
1002 Regular Employee Salaries $ 70,162.00
1004 Temporary Wages 10,000.00
1120 FICA 6,133.00
1115 Retirement 6,315.00
1116 ICMA Match 650.00
21
ACTION:
1125
1126
1130
1131
2010
2020
2021
2030
2042
Health Insurance
Dental Insurance
Life Insurance
Long Term Disability
Fees for Professional Services
Telephone
Cellular Telephone
Administrative Supplies
Dues & Membership
2044 Training & Development
2046 Mileage
2066 Program Activities
$ 4,140.00
463.00
0.00
175.00
500.00
300.00
1,000.00
500.00
700.00
2,000.00
1,500.00
2,068.00
Federal Grant Revenue
$106,606.00
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following emergency budget ordinance:
(#34523-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 297.)
Mr. White moved the adoption of Ordinance No. 34523-102099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
Mr. White offered the following resolution:
(#34524-102099) A RESOLUTION authorizing the acceptance of
a grant from the United States Department of Health and Human
Services to provide services at the City's Crisis Intervention Center
(Sanctuary); and authorizing the execution of the necessary
documents.
(For full text of Resolution, see Resolution Book No. 62, page 299.)
22
ACTION:
Mr. White moved the adoption of Resolution No. 34524-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
BUDGET-DISABLED PERSONS: The Acting City Manager
submitted a written report advising that the Fifth District Disability
Services Board (DSB) is responsible to local governments and serves
as a critical resource for needs assessment, information sharing and
service opportunities for citizens with disabilities, their families and the
community; and the following jurisdictions in the Fifth Planning District
have enacted resolutions establishing their participation in a regional
effort and have appointed a local official to serve: City of Roanoke,
Town of Vinton, Roanoke County, City of Salem, City of Covington,
Craig County, Botetourt County, City of Clifton Forge and Allegheny
County, and other members of the DSB include representatives from
business and consumers.
It was further advised that Council authorized the Director of
Finance to serve as fiscal agent for the Fifth Planning District
Disabilities Services Board on September 25, 1995, pursuant to
Resolution No. 32675-092595; on August 16, 1999, Council accepted
funding in the amount of $45,746.00 from the State Rehabilitative
Services Incentive Fund for the Fifth District DSB; and funds to hire
local staff in support of the administration of the DSB for a one year
period have been allocated to the Fifth District DSB by the State
Department of Rehabilitative Services.
It was explained that the DSB solicited proposals for the use of
local staff support; the Department of Rehabilitative Services and the
Disability Services Council approved funding in the amount of
$14,800.00; funds from the State of Virginia Department of
Rehabilitative Services, in the amount of $14,800.00, will be received by
the Director of Finance as the Fiscal Agent and disbursed to the Fifth
District DSB to hire local staff support; and funds need to be
appropriated by Council.
23
ACTION:
The Acting City Manager recommended that Council appropriate
$14,800.00 to a Grant Fund Account to be established by the Director
of Finance and a corresponding revenue estimate also to be
established by the Director of Finance, to provide funding for the Fifth
District DSB to hire local staff support.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34525-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 300.)
Mr. Hudson moved the adoption of Ordinance No. 34525-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
DIRECTOR OF FINANCE:
BUDGET-HOUSING/AUTHORITY-GRANTS: The Director of
Finance submitted a written report advising that by agreement with the
City of Roanoke, the Roanoke Redevelopment and Housing Authority
administers a large segment of the City's Community Development
Block Grant program; the Housing Authority receives program income
during the course of its administration of various projects by the sale
of land and through the receipt of loan repayments from project area
residents; the Housing Authority is required to transfer the program
income to the City of Roanoke, and the City is required to use the
income for eligible community development activities; and the Housing
Authority has made payments to the City, in the amount of $107,753.00,
from April 1,1999 to September 30, 1999, in excess of income estimates
previously appropriated; and of this amount, $74,390.00 resulted from
the sale of property, $19,887.00 in parking lot rental, and $13,476.00
from various loan repayments.
24
It was further advised that the City has received $36,655.00 in
other miscellaneous program income as follows: $7,822.00 in
demolition revenue from property owners whose dwellings were
demolished with CDBG funds, $27,289.00 in loan repayments, and
$1,544.00 in other miscellaneous income; and these amounts represent
the difference between what was actually received and the amount that
was previously appropriated based on repayment estimates.
The Director of Finance recommended that Council appropriate
the total $144,408.00 in unanticipated CDBG program income as
follows:
Unprogrammed CDBG -
Land Sale
Unprogrammed CDBG -
Other
Unprogrammed CDBG -
RRHA
Unprogrammed CDBG -
Land Sale
Unprogrammed CDBG -
Other
Unprogrammed CDBG -
RRHA
(035-099-9940-5187)
(035-099-9940-5189)
(035-099-9940-5197)
(035-G00-0040-5187)
(035-G00-0040-5189)
(035-G00-0040-5197)
$21,893.00
34,888.00
25,258.00
52,497.00
1,767.00
8,105.00
The amounts being appropriated to unprogrammed
accounts will be available for future appropriation for
eligible community development purposes.
It was further advised that the Housing Authority also
administers a segment of the City's HOME program; the assistance
provided by the Housing Authority is predominantly in the form of Iow-
or no-interest active and deferred loans to eligible homeowners and
homebuyers; loan repayments constitute program income to the City's
HOME program; and as of September 30, 1999, loan repayments
received in excess of the budget estimate equal $140,012.00.
The Director of Finance further recommended that Council
appropriate the total $140,012.00 in unanticipated program income as
follows:
Unprogrammed HOME
(035-090-5322-5320) $140,012.00
The amounts being appropriated to unprogrammed accounts will be
available for future appropriation for eligible HOME activities; and a
proposed budget ordinance will increase the revenue estimates.
(For full text, see report on file in the City Clerk's Office.)
25
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#34526-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 301.)
Mr. Trout moved the adoption of Ordinance No. 34526-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
BUDGET-HIGHER EDUCATION CENTER: The Director of Finance
submitted a written report advising that in October 1998, Council
approved an appropriation of State funds, in the amount of
$5,379,000.00, for establishment of the Roanoke Higher Education
Center and $62,500.00 in fiscal year 1998-99 and fiscal year 1999-2000
for operation of the Roanoke Higher Education Authority as provided
by the Virginia General Assembly; in January 1999, the Roanoke Higher
Education Center, Inc., a 509 (a)(3) supporting organization, was
created to acquire, renovate and own the Roanoke Higher Education
Center for the use of historic tax credit financing; and in July 1999,
Council approved the appropriation of State funds, in the amount of
$3,601,000.00, for the second year of the Roanoke Higher Education
Center and $100,000.00 for its operation as provided by the Virginia
General Assembly.
It was further advised that $120,000.00 was designated as
development costs in the preplanning stages of the project; the
construction phase of the project is now ready to begin, and this
amount needs to be transferred to capital accounts; interest income in
the amount of $270,331.00 has been earned to date and requires
appropriation in order to make these funds available to the Roanoke
Higher Education Authority; and $3,000.00 has been donated by
Radford University and needs to be appropriated in order to make
funds available to the Roanoke Higher Education Authority.
26
ACTION:
The Director of Finance recommended that Council transfer
$120,000.00 from the operating account to a capital outlay account as
established by the Director of Finance, as Fiscal Agent for the Roanoke
Higher Education Authority; appropriate $270,331.00 of interest income
and $3,000.00 contributed by Radford University, in order to make these
non-city funds available for use by the Roanoke Higher Education
Authority; the funds will be allocated based on the original budget of
3.85% to operations and 96.15% to a capital outlay account; and the
impact of the transfer of funding and appropriations of interest and
other revenue is summarized as follows:
Interest Income
Radford University
Contribution
270,331.00
3,000.00
273,331.00
Operating Costs
(3.85%)
Transfer to Capital
Net Adjustment
$ 10,523.00
(12o,ooo.oo)
$(109,477.00)
Capital Costs (96.15%) $262,808.00
Transfer from Operating 120~000.00
Total Adjustment $382,808.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34527-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Roanoke Higher Education Authority Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 303.)
Mr. Trout moved the adoption of Ordinance No. 34527-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
REPORTS OF COMMITTEES:
27
ACTION:
BUDGET-LIBRARIES-EQUIPMENT: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for Roanoke City Main Library Roof Replacement/Repair Phase II
project.
It was advised that three bids were received, with Consolidated
Industrial Roofing, Inc., submitting the Iow base bid, in the amount of
$32,855.00 and Bid Item No. I equal to $30,703.00, for a total of
$63,558.00; the City Manager has authority to execute a contract with
the Iow bidder; and funding needs to be appropriated by Council for the
project.
The Bid Committee recommended that Council authorize the
Director of Finance to appropriate $28,500.00 from CMERP 1999-2000
and transfer $28,363.00 from Building Maintenance - Fixed Assets,
Account No. 001-052-4330-3057, to Main Library Roof & Asbestos
Abatement, Account No. 008-052-9624-9003.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34528-102099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 304.)
Mr. Swain moved the adoption of Ordinance No. 34528-102099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
UNFINISHED BUSINESS: None.
28
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
DECEASED PERSONS: Mr. Trout offered the following resolution
memorializing the late Reverend Charles T. Green, civic leader, who
passed away on October 8, 1999:
(#34529-102099) A RESOLUTION memorializing the late Reverend
Charles T. Green.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 305.)
Mr. Trout moved the adoption of Resolution No. 34529-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
AMTRAK: Mr. Trout offered the following resolution in support of
passenger rail service from the Washington, D. C., and Richmond,
Virginia, areas through Roanoke to Bristol, Virginia:
(#34530-102099) A RESOLUTION in support of passenger rail
service to the southwest Virginia area.
(For full text of Resolution, see Resolution Book No. 62, page 307.)
Mr. Trout moved the adoption of Resolution No. 34530-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
29
ACTION:
ACTION:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CELEBRATIONS-COUNCIL: Council Member Trout advised that
Members of Council have received numerous telephone calls from
citizens, Parent-Teacher Associations of various City schools, school
teachers and churches, etc., expressing concern in regard to
observance of Halloween on Sunday, October 31, 1999; whereupon, he
offered the following resolution designating Saturday, October 30 as
the official date for the 1999 observance of Halloween in the City of
Roanoke:
(#34531-102099) A RESOLUTION designating Saturday,
October 30, 1999, as the official date for the 1999 observance of
Halloween in the City.
(For full text of Resolution, see Resolution Book No. 62, page 308.)
Mr. Trout moved the adoption of Resolution No. 34531-102099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
In the future, when Halloween falls on Sunday, Council Member
Swain requested that the appropriate action be taken to observe the
day on Saturday.
CITY MANAGER-COUNCIL: Mr. Hudson moved that Council hold
a Closed Meeting to discuss a matter with regard to interviewing
candidates for the position of City Manager, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member Wyatt were absent.)
3O
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
PURCHASE/SALE OF PROPERTY-
SIGNSIBILLBOARDSIAWNINGS-HOUSINGIAUTHORITY: Ms. Evelyn D.
Bethel, 35 Patton Avenue, N. E., appeared before Council in connection
with Council's action which was taken on Monday, October 4, 1999, to
adopt Ordinance No. 34302-100499, on its second reading, which
authorizes acceptance of a donation and conveyance of certain
property identified as Official Tax No. 2022611, located on McDowell
Avenue, N. W., to the City from the Roanoke Redevelopment and
Housing Authority for construction of a new sign at the entranceway of
the Historic Gainsboro District.
She emphasized certain comments in recent correspondence
received by Council in regard to the proposed historic sign at
Gainsboro Road/McDowell Avenue. She stated that it has been said
that haste makes waste and it is not often in life, either personally or
professionally, that there is an opportunity to go back and to reevaluate
a previous decision; therefor, along with the Roanoke Valley
Preservation Foundation, she requested that Council reconsider its
decision to place a marker containing the words, "Historic Gainsboro"
at the Gainsboro Road/McDowell Avenue location. She pointed out that
in correspondence dated October 5, 1999, from architectural historian
and preservation consultant, Leslie Giles, it is noted that the Gainsboro
Road/McDowell Avenue intersection does not reflect the boundaries of
any historic district either listed in or eligible for a local, state or
national historic register. She advised that Ms. Giles has suggested
that the City should expand t he local historic district to incorporate
those other areas of the Gainsboro neighborhood that contribute to the
character of the larger national register eligible district. She also
referred to correspondence from Mary Beth Layman, President,
Roanoke Valley Preservation Foundation, requesting that Council give
careful consideration when identifying historic districts and that
community identification of historic landmarks and districts provide
credibility to the research and commitment to properly preserve
historic resources and that any further signage reflect the history,
character and geographical location of an actual historic district.
Upon question by Ms. Bethel, the Vice-Mayor advised that the
Mayor has responded, in writing, to the above referenced
communications on behalf of the Members of Council.
At 3:55 p.m., the Vice-Mayor declared the meeting in recess until
7:00 p.m.
31
On Monday, October 20, 1999, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout and Mayor David A. Bowers ....................... -4.
ABSENT: Vice-Mayor C. Nelson Harris, Council Members William
White, Sr. and Linda F. Wyatt ........................................................ 3.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager;
Diane S. Akers, Acting Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
HEARING OF CITIZENS: None.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, October 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Pheasant
Ridge Office Park, LLC, that an approximately 0.28 acre tract of land
located at 4416 Old Rocky Mount Road, S. W., identified as a portion of
Official Tax No. 5470122, be rezoned from RS-3, Single Family
Residential District, to C-1, Office District, subject to certain conditions
proffered by the petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Friday, October 1 and Thursday, October 7,
1999, and in The Roanoke Tribune on Thursday, October 7, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that Pheasant
Ridge Development on adjacent property was the subject of a previous
conditional rezoning from RM-2 to C-1 in 1996 for development of an
32
ACTION:
elderly nursing facility and independent living facilities; facilities are
still under construction, with some being completed; and Pheasant
Ridge Office Park, LLC, has a contract to purchase a portion of Official
Tax No. 5470122, in order to provide for an improved parking lot and
walking trail design, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that the proposed
development of the subject property is reasonable and is consistent
with the previous conditional rezoning for the adjacent property; and
the revised parking lot and walking trail with landscaped buffer will
assist the developer in constructing a better project.
(For full text, see report on file in the City Clerk's Office.)
Richard L. Jones, AIA, Spokesperson, appeared before Council
in support of the request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34532) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 547, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 309.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
The City Attorney advised of the need to amend the proposed
ordinance to provide for a 0.35 acre tract of land instead of a 0.28 acre
tract of land; whereupon, Mr. Trout moved that Ordinance No. 34532, on
its first reading, be amended accordingly. The motion was seconded
by Mr. Swain and adopted.
No person wishing to address Council, Ordinance No. 34532, as
amended on its first reading, was adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout and Mayor
Bowers ....................................................................................... -4.
NAYS: None ....................................................................... 0.
33
(Vice-Mayor Harris and Council Members White and Wyatt were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, October 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Lee Hartman
& Sons, Inc., to amend a proffered condition for rezoning of property
located at 3230 Cove Road, N. W., which property was previously
conditionally rezoned, pursuant to Ordinance No. 32865-040196,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Monday, October 4 and Monday, October 11,
1999, and in The Roanoke Tribune on Thursday, October 7, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
applicant obtained a conditional rezoning of the subject property in
April, 1996, from RM-1, to C-2, for the purpose of constructing a
warehouse; and the only condition on the property was as follows, was
before Council.
"That the property will be developed in substantial
conformity with the site plan prepared by Townside
Construction Co., Inc., dated January 11, 1996, a copy of
which is attached to the Petition for Rezoning as Exhibit
B, subject to any changes required by the City during site
plan review."
It was explained that the applicant desires to construct a
warehouse not to exceed 4,000 square feet in size, which is not
consistent with the approved proffered development plan which shows
a warehouse of 1,000 square feet; and the applicant filed a petition on
September 9, 1999, requesting an amendment to the proffered
condition approved pursuant to Ordinance No. 32865-040196, with the
following proffered condition:
"That the property will be developed in substantial
conformity with the site plan prepared by Townside
Construction Co., Inc., dated August 25, 1999, a copy of
which is attached to the Petition for Rezoning as Exhibit
B, allowing a warehouse building of no larger than 4,000
sq. ft., subject to any changes required by the City during
site plan review."
34
ACTION:
The City Planning Commission recommended that Council
approve the request to amend the proffered condition, and advised that
the amended request is reasonable and similar to the initial request for
expanding the existing commercial development; and staff believes
that the required landscaping will sufficiently buffer adjoining
residential properties.
(For full text, see report on file in the City Clerk's Office.)
Lee Hartman, Spokesperson, appeared before Council in support
of the request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34533) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 256, Sectional
1976 Zone Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally zoned
C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 62, page 310.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34533 was adopted, on its first reading, by the following
vote:
AYES: Council Members Hudson, Swain, Trout,
and Mayor Bowers ....................................................................... -4.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris and Council Members White and Wyatt were absent.)
PARKS AND RECREATION-LEASES-BLUE RIDGE PUBLIC
TELEVISION: The City Clerk having advertised a public hearing for
Monday, October 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the City of Roanoke to consider
the City's proposal to lease a 5.0 acre parcel of land located in Fishburn
Park, along with a 50 foot wide right-of-way, for an access road to Blue
Ridge Public Television, for the purpose of operating a public television
station and related activities for a period of five years, the matter was
before the body.
35
Legal advertisement of the public hearing was published in
The Roanoke Times on Tuesday, October 12, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
William M. Hackworth, City Attorney, appeared before Council in
support of the proposal.
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34534) AN ORDINANCE authorizing and providing for the lease
by the City of five acres of City-owned property, along with a right-of-
way for an entrance road, in Fishburn Park to Blue Ridge Public
Television, subject to certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 311.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34534 was adopted, on its first reading, by the following
vote:
AYES: Council Members Hudson, Swain, Trout,
and Mayor Bowers ....................................................................... -4.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris and Council Members White and Wyatt were absent.)
EASEMENTS-WATER RESOURCES: Pursuantto motion adopted
by Council, the City Clerk having advertised a public hearing for
Monday, October 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the City of Roanoke to consider
the City's proposal to grant a 25 foot wide access easement across
City-owned property at Carvins Cove Watershed, to Norma Jean
Sigmon, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, October 10, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
36
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34535) AN ORDINANCE authorizing execution of a deed
granting a permanent easement across City-owned property located in
the Carvins Cove Watershed located in Roanoke County for use as an
access road by an adjoining property owner, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 312.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34535 was adopted, on its first reading, by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout,
and Mayor Bowers ....................................................................... -4.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris and Council Members White and Wyatt were absent.)
TRAFFIC-EASEMENTS-WATER RESOURCES: Pursuant to
instructions of Council, the City Clerk having advertised a public
hearing for Monday, October 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke to consider the City's proposal to grant a utility easement
across City-owned property, identified by Official Tax No. 1360301, and
being adjacent to the intersection of Brambleton Avenue and Overland
Road, S. W., to Bell Atlantic-Virginia, upon certain terms and conditions
in connection with the Brambleton/Overland Signalization Project, the
matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, October 10, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
37
(#34536) AN ORDINANCE authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 1360301 located on property adjacent to the
intersection of Brambleton Avenue and Overland Road to Bell Atlantic-
Virginia, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 313.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34536 was adopted, on its first reading, by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout,
and Mayor Bowers ....................................................................... -4.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris and Council Members White and Wyatt were absent.)
EASEMENTS-INDUSTRIES-WATER RESOURCES-APPALACHIAN
POWER COMPANY: Pursuant to instructions of Council, the City Clerk
having advertised a public hearing for Monday, October 20, 1999, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of the City of Roanoke to consider the City's proposal to grant
a utility easement across City-owned property identified by Official Tax
No. 7230101, and being located in the Roanoke Centre for Industry and
Technology, to Appalachian Power Company, for the purpose of
extending electric power lines to serve the remaining parcels on Blue
Hills Drive, upon certain terms and conditions, as more particularly set
forth in a report of the Water Resources Committee dated October 4,
1999, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on October 10, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
38
(#34537) AN ORDINANCE authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 7230101, located at the Roanoke Centre for Industry
and Technology (RCIT) to Appalachian Power Company, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 314.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 34537 was adopted, on its first reading, by the following
vote:
AYES: Council Members Hudson, Swain, Trout,
and Mayor Bowers ....................................................................... -4.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris and Council Members White and Wyatt were absent.)
OTHER HEARING OF CITIZENS:
TRAFFIC-SCHOOLS: Ms. Phyllis A. Williams, President, William
Ruffner Parent-Teacher Association, presented a petition requesting
school zone signs, traffic lights, road markings and school crossing
guards for the safety of children attending William Fleming High School
and William Ruffner Middle School, and for all children crossing
Hershberger Road, N. W.
Following discussion, the request was referred to the Acting City
Manager for appropriate response.
MISCELLANEOUS: Mr. Robert Gravely, 1412 Moorman Road,
N. W., appeared before Council and quoted certain verses of scripture
from the Bible.
TRAFFIC-MISCELLANEOUS-COMPLAINTS.UNITED STATES
POST OFFICE-CITY EMPLOYEES-EMPLOYEE ORGANIZATIONS-FEE
COMPENDIUM: Mr. George Gunther, P. O. Box 12353, addressed the
following concerns:
The manner in which City employees respond to
requests of citizens;
39
2. The status of the City employee union organization;
Restrooms are not available for public use in the
main Post Office and branch Post Office locations,
water fountains are not readily accessible, and
certain requirements of the Americans With
Disabilities Act have not been addressed;
w
The need for a traffic light at the intersection of
Liberty Road and Courtland Avenue, N. E.;
5. A fee of $.26 per page for copies of City documents;
Certain provisions of the inoperative motor vehicle
ordinance; and
What constitutes a "panel" under the inoperative
motor vehicle ordinance and how is a "panel"
selected?
It was the consensus of Council that the Acting City Manager
would meet with Mr. Gunther to address his concerns.
There being no further business, the Mayor declared the meeting adjourned
at 7:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
40
SPECIAL MEETING .... ROANOKE CITY COUNCIL
October 25, 1999
3:00 p.m.
The Council of the City of Roanoke met in Special Session on Monday,
October 25, 1999, at 3:00 p.m., in the City Council Chamber, 215 Church Avenue,
S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to Section
10, Meetings of Council, Charter of the City of Roanoke.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, Linda F. Wyatt (arrived late) and Mayor David A. Bowers .......................... 6.
ABSENT: Vice-Mayor C. Nelson Harris ........................................................ 1.
OFFICERS PRESENT: James D. Grisso, Director of Finance; and Mary F.
Parker, City Clerk.
COUNCIL-CITY MANAGER: The Special Meeting was called pursuant to the
following communication from the Mayor under date of October 21, 1999, for the
purpose of convening in a Closed Meeting to discuss and consider prospective
candidates for employment for the position of City Manager.
October 21, 1999
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke,
lam calling a Special Meeting of Council on Monday, October 25, 1999, at 3:00 p.m.,
in the City Council Chamber.
The purpose of the meeting will be to convene in Closed Meeting to discuss and
consider prospective candidates for employment for the position of City Manager.
Sincerely,
DAB/lo
David A. Bowers
Mayor
pc.'
James D. Ritchie, Sr., Acting City Manager
Diane S. Akers, Acting Assistant City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Willard N. Claytor, Director, Real Estate Valuation
Robert H. Bird, Municipal Auditor
The Mayor announced that Vice-Mayor Harris telephoned the Mayor's Office
to advise that he would not arrive at the Council meeting until approximately 3:30 -
3:45 p.m., and requested that Council hold any action in abeyance until his arrival.
Mr. Hudson moved that Council convene in a Closed Meeting to discuss and
consider prospective candidates for employment for the position of City Manager,
pursuant to Section 2.1-344 (A) (1), Code of Virginia, 1950, as amended. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Mayor Bowers---5.
NAYS: None ........................................................................................... 0.
(Council Members Harris and Wyatt had not arrived at the meeting.)
At 3:05 p.m., the Mayor declared the meeting in recess.
Council Member Wyatt arrived at the meeting during the Closed Meeting.
At 3:45 p.m., the Special Meeting reconvened in the City Council Chamber,
with all members of the Council in attendance, except Vice-Mayor Harris, Mayor
Bowers presiding.
With respect to the Closed Meeting just concluded, Mr. Swain moved that each
Member of Council certify to the best of his or her knowledge that (1) only public
business matters lawfully exempted from open meeting requirements under the
Virginia Freedom of Information Act and (2) only such public business matters as
2
were identified in any motion by which any Closed Meeting was convened were
heard, discussed or considered by the Members of Council in attendance. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt and Mayor
Bowers ......................................................................................................... 6.
NAYS: None ............................................................................................. 0
(Vice-Mayor Harris was absent.)
The Mayor advised that another Special Session of Council would be
convened immediately following adjournment of this meeting.
There being no further business, the Mayor declared the Special Meeting
adjourned at 3:47 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
3
SPECIAL MEETING --- ROANOKE CITY COUNCIL
October 25, 1999
3:50 p.m.
The Council of the City of Roanoke met in Special Session on
Monday, October 25, 1999 at 3:50 p.m., in the City Council Chamber, 215 Church
Avenue, S. W., City of Roanoke, with Mayor David A. Bowers presiding, pursuant to
Section 10, Meetings of Council, Charter of the City of Roanoke.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers ................... 6.
ABSENT: Vice-Mayor C. Nelson Harris ..................................................... 1.
OFFICERS PRESENT: William M. Hackworth, City Attorney; and Mary F.
Parker, City Clerk.
COUNCIL-CITY MANAGER: The Mayor advised that he was calling the Special
Meeting of Council, pursuant to provisions of Section 10, Meetings of Council,
Charter of the City of Roanoke, which provides that Special Meetings of Council
may be held at any time without notice, on the call of the Mayor or the City Manager,
provided at least five Members of Council attend such meeting.
Mr. Hudson offered the following resolution electing and appointing Darlene L.
Burcham as City Manager of the City of Roanoke, effective January 1, 2000, or such
earlier date that Ms. Burcham may be able to assume such position:
(#34538-102599) A RESOLUTION electing and appointing Darlene L. Burcham
as City Manager for the City of Roanoke, and ratifying the terms and conditions of
employment as City Manager offered to Ms. Burcham.
(For full text of Resolution, see Resolution Book No. 62, page 308A.)
Mr. Hudson moved the adoption of Resolution No. 34538-102599. The motion
was seconded by Mr. Trout.
The Mayor reiterated the request of Vice-Mayor Harris that Council hold in
abeyance any action until his arrival at approximately 3:30 - 3:45 p.m.
Resolution No. 34538-102599 was adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, and White ....................... -4.
NAYS: Council Member Wyatt and Mayor Bowers ..................................... 2.
(Vice-Mayor Harris was absent.)
Mr. Hudson moved that the following ordinance be placed upon its first
reading:
(#34539) AN ORDINANCE establishing compensation for the City Manager of
the City of Roanoke for the fiscal year beginning July 1, 1999, and providing for an
effective date.
The motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout and White ........................... -4.
NAYS: Council MemberWyatt and Mayor Bowers ........................................ 2.
(Vice-Mayor Harris was absent.)
There being no further business, the Mayor declared the Special Meeting
adjourned at 4:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
2
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
November 1, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 1, 1999, at 12:15 p.m. the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetings, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr., C. Nelson Harris and Mayor David A. Bowers ................ 6.
ABSENT: Council Member Linda F. Wyatt ............................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
MAPS-CITY MAPPING PROGRAM: The Acting City Manager introduced a
briefing by the Assistant City Engineer, Philip C. Schirmer, regarding the
Geographical Information System (GIS Mapping System).
Mr. Schirmer advised that the GIS Mapping System is available through the
City's Internet web-site and worked with a live connection to the Internet for
demonstration purposes. He stated that the GIS was initiated approximately three
years ago when initial funding was provided to convert paper maps to digital maps;
and the GIS provides an opportunity to improve customer service through
information technology. He advised that citizens, real estate professionals such as
appraisers, realtors, and insurance agents and numerous City departments such as
Police, Fire and Rescue, Planning and Zoning, Public Works, Parks and Recreation,
Building and Grounds Maintenance and Utility Lines Services rely on GIS
information which is publicized by the City Engineer's Office. In summary, he
explained that there are approximately 44,000 parcels of real estate in the City of
Roanoke which have been mapped under the GIS system to reflect the street system,
public rights-of-way, flood plains, sanitary sewer system, fire hydrant locations,
street address data, zoning information, land use information, real estate data,
school data, aerial photography coverage for certain parts of the City, and fire
station locations.
Following questions and observations by the Members of Council, the Mayor
advised that without objection by Council, the briefing would be received and filed.
EMERGENCY SERVICES: The Acting City Manager introduced a briefing on
Project Impact which has been an important regional project addressing the
prevention of disasters, and called upon Wanda B. Reed, Manager, Office of
Emergency Services, for remarks.
Ms. Reed advised that in 1999, the Roanoke Valley was chosen as Virginia's
first community to participate in Project Impact and the Roanoke Valley received
$500,000.00 as seed funds from the Federal Emergency Management Agency (FEMA)
to build community initiatives. She called upon Maureen P. Castern, Project Impact
Coordinator, for remarks.
Ms. Castern advised that the Project Impact grant began in December 1998
and will continue through December 2000, staffed by one employee, 100 volunteers,
and 78 organizations and businesses. She stated that the current agreement
includes $167,000.00 worth of in kind contributions of time from the staffs of the four
jurisdictions of the Roanoke Valley and that commitment was attained within the first
six months of the two year grant; and to date, there is about $280,000.00 worth of
time, materials and funding to help build a disaster resistant community in the
Roanoke Valley. She noted that City staff donated approximately 800 hours of time
to the project, the work is divided into six subcommittees or work groups and
Wanda Reed chairs the Steering Committee. She explained that most of the
resources will be spent in the storm water management work group because,
historically, flooding is the biggest disaster that the Roanoke Valley has
encountered; the first project of the storm water management work group is to
prepare 100 elevation certificates in a format that was approved by FEMA that
provides a survey of sites in a flood plain to determine the elevation of the sites, and
how high flooding would occur in a specific structure if a 100 year flood took place
which allows the property owner to take the necessary precautions to prepare for
flooding conditions by elevating equipment, electrical boxes, etc. She stated that
Project Impact supports the I-Flow system in the Roanoke Valley which is a program
from the National Weather Service that determines the storm water level at any time
and sends a radio signal that can be accessed via computer by a public or
emergency service department that provides a reading of the water level in any
stream; i.e.: if the Roanoke Valley is experiencing heavy rainfall, a business owner
could make crucial decisions on relocating equipment and personnel. She added
that a small grant of $300.00 is available to any business that wishes to install the
software for that purpose. She called attention to public education programs to
inform citizens of the definition of impervious areas, the workings of a flood plain
and the GIS Mapping system, etc. She reviewed the duties and responsibilities of
the work groups and advised that in the future, it is hoped to take steps toward
improving storm water management in the Roanoke Valley, although it is more of a
major issue than that which can be addressed in Project Impact.
2
Ms. Castern presented the City of Roanoke with a Certificate of Appreciation
for the City's support of Project Impact.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
At 1:00 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, November 1, 1999, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Robert
Watts, Pastor, Greene Memorial United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTION:
PRESENTATIONS:
COUNCIL-DECEASED PERSONS: Mr. White offered the following
resolution memorializing the late Dr. Noel C. Taylor, former Mayor and
Council Member who passed away on October 29, 1999:
(#34540-110199) A RESOLUTION memorializing the late Dr.
Noel C. Taylor, minister, beloved mayor, civic leader, and humanitarian.
(For full text of Resolution, see Resolution Book No. 62, page 316.)
Mr. White moved the adoption of Resolution No. 34540-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
DECEASED PERSONS: Mr. Trout offered the following resolution
memorializing the late Reverend Ottawa R. Pullen, former pastor of
First Baptist Church of Elliston and Blue Ridge Baptist Church of Blue
Ridge who passed away on October 11, 1999:
(#34541-110199) A RESOLUTION memorializing the late Reverend
Ottawa R. Pullen.
(For full text of Resolution, see Resolution Book No. 62, page 318.)
Mr. Trout moved the adoption of Resolution No. 34541-110199.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
The Mayor presented a ceremonial copy of the above referenced
resolution to Mrs. Pullen and expressed the sympathy of the citizens of
the City of Roanoke and Members of Council.
PROCLAMATIONS: The Mayor presented a proclamation
declaring the month of November, 1999 as Adoption Awareness Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT-UNITED STATES POST OFFICE:
The Mayor introduced Ms. Virginia Monganbarton, a letter carrier, who
on Tuesday, July 27, 1999, was delivering mail to the residence of a
disabled person on Marshall Avenue, S. W., whose wheelchair was
broke preventing him from getting to the telephone or the front door.
After determining that she could not gain entry to the residence, Ms.
Monganbarton summoned local emergency personnel and remained
with the individual until emergency service personnel arrived on the
scene. The Mayor advised that the weather was extremely hot during
that time. The resident had been trapped in his apartment since
4
Sunday evening with all doors and windows secured, and his
wheelchair was damaged to the extent that he was unable to move to
obtain the necessary essentials.
The Mayor commended Ms. Monganbarton for her actions which
reflected great citizenship and presented her with a crystal star in
recognition of her willingness to come to the assistance of her fellow
man.
DIRECTOR OF FINANCE-ACTS OF ACKNOWLEDGEMENT: On
behalf of the Members of Council, the Mayor congratulated Jesse A.
Hall, Deputy Director of Finance, newly elected President of the Virginia
Government Finance Officers Association (VGFOA). He presented
Mr. Hall with a gold star paperweight in recognition of his
accomplishment.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for a Closed Meeting to
discuss a special award, being the annual Citizen of the Year Award;
and to discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
ACTION:
MINUTES: Minutes of the regular meetings of Council held on
Monday, August 2, 1999, and Monday, August 16, 1999; and the special
meetings of Council held on Friday, August 6, 1999, and Wednesday,
August 11, 1999, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
5
ACTION:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
COUNCIL-CITIZEN OF THE YEAR: A communication from Mayor
David A. Bowers requesting that Council convene in a Closed Meeting
to discuss a special award, being the annual Citizen of the Year Award,
pursuant to Section 2.1-344 (A)(10), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss a special award, being the
annual Citizen of the Year Award, pursuant to Section 2.1-344 (A)(10),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Swain and adopted by the following vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
PENSIONS: A communication from Mayor David A. Bowers with
regard to the financial status of the employee pension fund of the City
of Roanoke, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be removed from the
Consent Agenda for discussion. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
(See page 8.)
CITY MANAGER: A communication from Council Member William
White, Sr., recommending appointment of a Transition Team to assist
the City's newly appointed City Manager during the transition period,
was before Council.
Mr. White recommended that the Transition Team consist of the
six Council Appointed Officers: James D. Ritchie, Sr., Acting City
Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; Willard N. Claytor, Director, Real Estate Valuation;
Mary F. Parker, City Clerk; and Robert H. Bird, Municipal Auditor.
It was advised that prior to arrival of the new City Manager in
Roanoke in January, the role of the Transition Team would be to
provide pertinent information and data to the new City Manager related
to current and future issues that will impact the City of Roanoke; some
of the key issues that should be addressed are: the upcoming fiscal
year budget process, the City's continuing vision statement,
coordination of meetings with key stakeholders in the community,
neighborhood groups, the business community, and various churches
and civic organizations; in addition, the Transition Team should
transmit information and schedule meetings through the City Clerk's
7
ACTION:
Office; each Council Appointed Officer should be requested to prepare
a list of key issues affecting their department which should be
coordinated with the City Clerk for transmittal; and the City Clerk would
serve in the role of assisting the Mayor and Council Members in
coordinating initial meetings with the new City Manager to share
individual points of view.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
ROANOKE CiViC CENTER-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Vernon M. Danielsen and Mark E. Feldmann as members
of the Roanoke Civic Center Commission for terms ending
September 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
PENSIONS: Having previously been removed from the Consent
Agenda for discussion, a communication from Mayor David A. Bowers
with regard to the financial status of the employee pension fund of the
City of Roanoke was before Council.
8
The Mayor advised that as a Member of the Pension Board for the
Employee Supplemental Retirement System of the City of Roanoke, he
wished to provide information which was received at the most recent
meeting held on October 13, 1999, in which the actuarial firm of
Slabaugh, Morgan & White reported to the Board that the City's pension
fund is doing "very well". He added that good performance outweighed
increases due to changes as a result of the 2 per cent cost of living
adjustment and, more significantly, the increase from 2.0 per cent to 2.1
per cent of the ESRS benefit multiplier for each year of service, which
effectively increased maximum benefits to 63 per cent of average final
compensation, and increased the actuarial liability by $5.5 million. He
advised that from a financial perspective, the pension fund is
performing well and benefits have increased for retirees; the market
value of assets is $347,669,479.00, although the actuarial asset value
is only $274,348,723.00; and the funded ratio, which was 109 per cent
last year, has increased to 112 per cent.
The Mayor further advised that four years ago, the contribution
rate, according to the Secretary of the Board of Trustees, ESRS, was
about 12 per cent, which equaled $7.2 million; this year's contribution
rate is only 8.25 per cent, which translates to $4.8 million; thus, the City
has, through good management of the fund, and with increased
benefits to employees, saved the taxpayers $2 to $3 million which is
now available for other taxpayer needs and expenditures.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Swain inquired if the City will actually see the
benefit of $2 - 3 million in City revenues; whereupon, the Director of
Finance advised that the actuarial report covered the year ended June
30, 1999, the recommended rate will be reflected in the 2000-01 fiscal
year budget, and Council will ultimately decide the contribution rate to
the retirement system. He stated that based on its funding status as
of June 30, 1999, the contribution rate could be cut from 8.25 per cent
to 4.33 per Cent which is a large reduction and if there is one dollar of
unfunded accrued liability, the contribution rate would go to 10.50 per
cent, therefor, there would be some risk in cuffing the contribution rate
that Iow. He advised that Council Member Swain's question will be
addressed as a part of fiscal year 2000-01 budget study.
There being no further questions, and without objection by
Council, the Mayor advised that the communication would be received
and filed.
9
ACTION:
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and unanimously adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, presented a briefing with regard to evidences of
increased student performance.
He advised that there are very clear skills, knowledge and
experiences that all students must have if they are to be successful as
they move from one grade to the next and as they move out of the
public school system and on to college or to the world of work. He
stated that those skills are clearly stated in a book entitled, "Teaching
the New Basic Skills, Principles for Educating Children to Thrive in a
Changing Society". He advised that basic skills are reading, a clear
understanding and the ability to do mathematics, and the ability to
problem solve. He stated that three soft skills have been identified: the
ability to get along and work in a group, the ability to be able to present
oral and written presentations, and the understanding and use of
computers. He explained that if the SAT scores in the United States are
compared with those at Patrick Henry High School, Patrick Henry
students scored three points higher in mathematics, and 29 points
higher on verbal skills than students throughout the rest of the nation,
and Patrick Henry students scored 15 points higher than Virginia
students on the mathematics portion and 26 points higher on the verbal
skills portion. He stated that these gains are significant, and, in fact,
Patrick Henry students, as a group have the second highest SAT
scores of any students in the region. He added that Standards of
Learning tests pose both challenges and opportunities and when the
spring of 1998 is compared with the spring of 1999 scores, there is a
trend toward improvement in virtually every area. He advised that
William Fleming High School SOL scores improved significantly in ten
of the 11 testing areas, Patrick Henry students improved in eight of the
11 areas, and the Virginia Department of Education has recognized
several City schools for their improvements. He stated that SOL
improvements were significant enough at two of the City's middle
schools, Breckinridge and Jackson, to rank in the top 25 most
improved schools in Virginia (there are 1800 schools in the
Commonwealth of Virginia). He advised that Noel C. Taylor Learning
Academy is in the top 15 most improved combined schools in the state;
and out of 15 schools in the region, seven of the most improved in the
region are Breckinridge, Jackson, Ruffner, Woodrow, Patrick Henry,
10
William Fleming and Noel Taylor Learning Academy. He noted that
Roanoke City is receiving telephone calls from school districts
throughout the state inquiring about the City's actions to experience
the gains that it has realized. He stated that there is much to be proud
of in regard to SAT scores, SOL improvements and recognition by the
State Department of Education.
In regard to the persistent issue of disparity in achievement
between African-American students and Caucasian students, Dr. Harris
stated that this is a difficult issue and has been commonly referred to
as the achievement gap. He advised that if one looks at the SOL test
scores for two years, there is a narrowing of the gap between African-
American and Caucasian students; and the school system will continue
to focus on this element as to examples, data and design programs for
all students. He stated that the nation looks closely at two measures
of success of high school students; viz: (1) the highly exclusive
national merit program which is the most competitive program in the
country and is based on how well students have performed on PSAT
scores and last year Patrick Henry High School had three national merit
finalists and only one other school in the region tied with Roanoke City;
and the second exclusive program for high school students is the
nationally recognized advanced placement testing program, in which
217 students from the two high schools took the examinations in 1998
and 275 took the examinations in 1999 and a score of 3, 4, or 5 enables
the student to receive college credit. He stated that in 1999, 100 per
cent of the students taking Advanced Placement Biology, Advanced
Placement Language and Composition, and Advanced Placement
Calculus scored a 3, 4, or 5, and in one class of 20 students that took
Advanced Placement Calculus, all 20 students passed the test and 14
passed with a score of 5.
ACTION:
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
PETITIONS AND COMMUNICATIONS:
TRAFFIC-LEGISLATION-TOURISM.VlSlTOR,S INFORMATION
CENTER: A communication from Mayor David A. Bowers and Council
Member William White, Sr., with regard to a Roanoke Valley Travelers
Information Center at 1-81 and Plantation Road, was before Council.
11
Itwas advised that former Senator J. Granger Macfarlane has met
with the Mayor and Council Member White regarding the proposed
"regional welcome centers" which the Governor is budgeting for the
Fredericksburg and Williamsburg areas of the State. They advised that
Senator Macfarlane believes that western Virginia should not be left
out, and the Roanoke Valley should join together to investigate and
support the possibility of a similar State funded, sponsored and
operated facility along 1-81 in the Roanoke Valley.
(For full text, see communication and supporting documentation on file
in the City Clerk's Office.)
Former Senator J. Granger Macfarlane presented information on
the Roanoke Valley Travelers Information Center, and advised that
there is every reason to designate Roanoke for the Roanoke Valley
Travelers Information Center, because of its location on 1-81 and its
equal distance between Bristol and Winchester, and there is every
indication that a Blue Ridge Tourist Park and Plaza could be developed
in this area. He asked that Council give serious consideration to a
request for State planning funds in the approximate amount of
$200,000.00 for a Blue Ridge Tourist Park and Plaza for western
Virginia. He called attention to the outstanding timing opportunity,
because in trying to build a coalition, it is desirable to have persons
from both sides of the state to join together and this is the time to
request planning funds so that the Roanoke area can be inserted at the
proper level, and over the next year representatives of the City of
Salem, Botetourt County, Roanoke County, the Town of Vinton and the
City of Roanoke can begin the planning for a Western Virginia Blue
Ridge Tourist Park and Plaza.
Following discussion and without objection by Council, the
Mayor advised that the matter would be referred to the City's
Legislative Committee for review, consideration and possible inclusion
in the City's Year 2000 Legislative Program.
REPORTS OF OFFICERS:
ACTING CITY MANAGER:
BRIEFINGS:
12
ACTION:
PARKS AND RECREATION-ACTS OF ACKNOWLEDGEMENT: The
Acting City Manager submitted a written report with regard to two
awards received by the City of Roanoke Parks and Recreation
Department at the 45th Annual Conference of the Virginia Recreation
and Park Society held in Richmond, Virginia, on September 26 - 28,
1999, for localities in the 50,001 - 99,999 population category. He
congratulated the Parks and Recreation Department on receiving the
Best New Facility Award for the Rocwood Indoor Adventure Center and
the Best New Program Award for "Sunset on Mill Mountain" Summer
Concert Series.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-BUDGET: The Acting City Manager
submitted a written report advising that the Roanoke Foundation for
Downtown, Inc. (Foundation) was formed in May 1993 as a nonprofit
corporation for the purpose of assisting and promoting a mounted
patrol unit, community beautification projects, development of diverse
educational, cultural, artistic and recreational resources and activities,
and undertaking research, planning service, design, educational and
other activities relating to or benefitting the downtown area of the City
of Roanoke; the City of Roanoke's Mounted Patrol Unit was formed in
September 1993 for the purpose of handling day-to-day policing
operations in the downtown area, as well as special event
appearances; the Mounted Patrol, since its inception, has been located
in the 1600 block of Cleveland Avenue, S. W.; a team consisting of City
employees, private citizens, and members of the Foundation came
together in 1997 to identify key issues related to the Mounted Patrol
Unit and a key issue which was identified was the need to build a new
stable; and a concept plan, identified as Heritage Point, was unveiled
at a November 25, 1997, press conference showing the new location of
the Mounted Patrol stable and plans for restoration of an historic cabin
and a daycare center located on City property at the Roanoke Centre for
Industry and Technology (RClT).
It was further advised that the Foundation, through charitable
donations and fund-raising activities, has $109,665.00 which will cover
the cost of building the new Mounted Patrol facility; in addition,
13
commitments for grading and other services have been received from
third party entities; the Foundation has agreed to build the facility by
the summer of 2000 for donation to the City of Roanoke for the City's
Mounted Patrol Unit; the City currently has no access to show the
property on the west side of the Roanoke Centre for Industry and
Technology (RCIT) to potential business entities; and a temporary
ingress and egress point is needed to support prospect activity and to
serve the Mounted Patrol until Blue Hills Drive is extended at an
approximate cost of $45,000.00.
It was explained that the City will provide water and sewer
extensions to the facility, at an estimated cost of $23,500.00, and pay
for water, fire, and sewer hookups to the facility, at an estimated cost
of $1,500.00; the City will provide up to $15,000.00 from the Capital
Maintenance and Equipment Replacement Program (CMERP) for
additional costs associated with completion of the facility; the City
currently provides the Foundation with $15,000.00 per year for
operating costs of the Mounted Patrol Unit, including feed, veterinary
care and equipment; and once donated, the City will maintain the
facility and be responsible for mowing, snow removal, electricity, and
water and sewer costs, at a yearly maintenance cost estimated at
$2,5OO,00.
The Acting City Manager recommended that he be authorized to
enter into a contract with the Roanoke Foundation for Downtown, Inc.,
to provide for construction of the Mounted Patrol Facility at RCIT by the
Foundation, with terms of the contract to be approved by the City
Attorney as to form; that he be authorized to accept, on behalf of the
City, pursuant to Section 2-263 of the Code of the City of Roanoke
(1979), as amended, the donation of the Facility from the Foundation
once the Facility is completed in accordance with approved plans; that
he further authorized to provide for water and sanitary sewer line
extensions, temporary public driveway and water, fire, and sewer
hookups to the facility; and provide $15,000.00 to the Foundation for
additional costs and expenses for work to be done by the Foundation,
to be appropriated from the Capital Maintenance and Equipment
Replacement Program to Downtown Foundation, Account No. 001-002-
7220-3696, for additional costs and expenses.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
14
ACTION:
(#34542-110199) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 319.)
Mr. Trout moved the adoption of Ordinance No. 34542-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following emergency ordinance:
(#34543-110199) AN ORDINANCE authorizing the City Manager to
enter into a contract with the Roanoke Foundation for Downtown, Inc.
(Foundation) for the construction by the Foundation of a horse stable
(Facility) for use by the Roanoke City Police Department and its
Mounted Patrol Unit (Patrol); authorizing the City Manager to accept, on
behalf of the City, pursuant to §2-263 of the Code of the City of
Roanoke, from the Foundation the donation of the Facility once it is
completed in accordance with the approved plans; authorizing the City
Manager to provide certain infrastructure improvements to the Facility
and the site; provide $15,000.00 from the Capital Maintenance and
Equipment Replacement Program (CMERP) for additional costs and
expenses for work to be done by the Foundation on the Facility; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 320.)
Mr. Trout moved the adoption of Ordinance No. 34543-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
15
RNDC: The Acting City Manager submitted a written report
advising that the City of Roanoke receives entitlement grants each year
under the Community Development Block Grant (CDBG) and HOME
Investment Partnerships (HOME) programs of the U. S. Department of
Housing and Urban Development (HUD); Council authorized the City
Manager to amend the Annual Update to the HUD Consolidated Plan for
fiscal year 1997-98, pursuant to Resolution No. 33601-100697, adopted
on October 6, 1997, designating the Roanoke Neighborhood
Development Corporation as recipient of $140,189.00 in CDBG funds
and $9,649.00 formerly held by the Mayor's Henry Street Revival
Committee for infrastructure improvements for Henry Street and
execution of an Agreement with RNDC to obtain technical assistance
to increase its capacity to carry out eligible neighborhood revitalization
activities and/or economic development activities; and training and
capacity-building training services; Amendment No. 1 to the Agreement
provided an additional $5,000.00 in CDBG funds to cover costs for
budget items listed in the original agreement and extended the time of
performance from November 1997 through October 31, 1999;
Amendment No. 2 to the Agreement provided $20,000.00 in additional
CDBG funding to RNDC for the purpose of an in-depth parking study to
determine parking requirements for existing facilities in the area
surrounding Henry Street; Amendment No. 3 to the Agreement provided
an additional $146,400.00 in CDBG funds to cover costs for additional
technical assistance and to extend the time of performance from
November 1, 1997 through October 31, 1999; and the existing CDBG
agreement with RNDC provides funding through October 31, 1999 for
RNDC to receive technical assistance from the management
development consultant to continue neighborhood revitalization
activities, build leadership capacity and to promote and implement
future community development activities on Henry Street.
It was further advised that as a part of the City's 1999-2000
budgeting process, RNDC submitted a proposal requesting CDBG
funds to cover costs for additional technical assistance and
management development consulting services to carry out certain
objectives; viz: pre-construction activity including the completion of
design work for the Crew Suites office/retail building and the Caboose
convenience/delicatessen store, issue a Request for Proposals for the
construction of both buildings, continue capacity building and
management of RNDC and coordinate and implement infrastructure
improvements along Henry Street and the Yard; Council authorized
$92,000.00 in CDBG funds for RNDC as part of the 1999-2000
Consolidated Plan Annual Update approved for submission to HUD on
16
May 11, 1999, pursuant to Resolution No. 34281-051199 and authorized
appropriation of $92,000.00 in CDBG funds for RNDC on June 21, 1999,
pursuant to Ordinance No. 34348-062199 and Resolution No. 34349-
062199; an amendment to the existing agreement is needed to add the
additional $92,000.00 in CDBG funds, which are necessary for RNDC to
continue to receive technical assistance from the management
development consultant to continue with its progress and to increase
its capacity to carry out eligible neighborhood revitalization activities
through June 30, 2000, and to permit payment to RNDC for eligible
costs incurred.
ACTION:
The Acting City Manager recommended that he be authorized to
execute Amendment No. 4 to the 1997-98 CDBG Subgrantee Agreement,
to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(#34544-110199) A RESOLUTION authorizing execution of
Amendment No. 4 to a Subgrant Agreement between the City and the
Roanoke Neighborhood Development Corporation, dated November 1,
1997, for continued funding to carry out eligible neighborhood
revitalization activities and to conduct program evaluation and
implementation analysis for future community development activities
of the City.
(For full text of Resolution, see Resolution Book No. 62, page 322.)
Ms. Wyatt moved the adoption of Resolution No. 34544-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested a status report on the RNDC
Project.
17
BUDGET-INDUSTRIES: The Acting City Manager submitted a
written report advising that the City of Roanoke intends to continue
development of remaining property located in the Roanoke Centre for
Industry and Technology (RCIT), which will include extension of
roadways, public utilities and storm drainage systems; a request for
qualifications of consulting engineers was advertised, four firms
submitted qualifications and three firms were interviewed by the
Selection Committee; Lumsden Associates, P. C., was determined to be
the best qualified to perform engineering design services and a
Contract for Consulting Services was negotiated with Lumsden
Associates, P. C., in the amount of $69,500.00 dated April 25, 1997; and
it is anticipated that the agreement will be amended from time to time
to support phased development of the remaining property in RCIT.
It was further advised that the City desires to extend Blue Hills
Drive to completion and grade Sites A, B, and F; three finished sites are
proposed; viz: Tract A will consist of 12 acres, Tract B will consist of
seven acres and Tract F will consist of 15 acres; Amendment No. 1 to
the April 25, 1997, Contract for Consultant Services, RCIT Infrastructure
Engineering, has been negotiated to provide the desired engineering
design services; and total amount of the proposed amendment is
$138,500.00 which will provide for necessary grading, roadway and
storm drainage plans.
The Acting City Manager recommended that he be authorized to
execute Amendment No. 1 to the Contract for Consultant Services,
RCIT Infrastructure Engineering, dated April 25, 1997, in a form to be
approved by the City Attorney, with Lumsden Associates, P. C., in the
amount of $138,500.00; and transfer $150,000.00 ($138,500.00 contract,
$11,500.00 contingency) from RCIT Infrastructure Extension Account
No. 008-052-9632 to RCIT Infrastructure Engineering Account No. 008-
052-9679.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34545-110199) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 323.)
18
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34545-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Harris
and Mayor Bowers ...................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
Mr. Trout offered the following resolution:
(#34546-110199) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. I to the City's contract with Lumsden
Associates, P.C., for additional engineering and design services for the
Roanoke Centre for Industry and Technology Infrastructure Project.
(For full text of Resolution, see Resolution Book No. 62, page 324.)
Mr. Trout moved the adoption of Resolution No. 34546-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
POLICE DEPARTMENT-BUDGET: The Acting City Manager
submitted a written report advising that Council at its meeting on
August 3, 1998, approved employment of Ronald M. Martin &
Associates, P. C. (T/A Martin & Associates, P. C.), to design, prepare
contract documents and provide contract administration for a 30,000
square foot building for the proposed police annex; and during the
planning stage for the facility, it was determined that the best use of the
building would be for 24 hour, seven days a week police personnel,
which required the addition of 20 feet across the back of the building
plus additional area in the basement, or approximately 5,700 square
feet of additional floor space.
19
It was further advised that the original architectural/engineering
services contract with Ronald M. Martin & Associates, P. C. was
$296,800.00; due to an increase in work determined by the preliminary
design study, an additional fee of $60,430.00 has been requested by
Martin & Associates, P. C., which fee is based on additional space
added to the project, the sum of $60,430.00 needs to be appropriated
from 1999 Bond Fund Account No. 008-052-9709-9183, for a total
contract amount of $357,230.00.
The Acting City Manager recommended that he be authorized to
execute Amendment No. 1 to the contract with Ronald M. Martin &
Associates, P. C. for additional services in the lump sum of $60,430.00,
for a total contract amount of $357,230.00; and authorize the Director
of Finance to appropriate additional funds from 1999 Bond Fund,
Account No. 008-052-9709-9183, in the amount of $60,430.00, to
Account No. 008-052-9564-9001, for additional services to the
architectural/engineering contract with Ronald M. Martin & Associates,
P.C.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34547-110199) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 325.)
Mr. Trout moved the adoption of Ordinance No. 34547-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
Mr. Trout offered the following resolution:
20
ACTION:
(#34548-110199) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Ronald M.
Martin & Associates, P.C., t/a Martin & Associates, P.C., for additional
engineering and design services for the Proposed Police Annex
Building Project.
(For full text of Resolution, see Resolution Book No. 62, page 326.)
Mr. Trout moved the adoption of Resolution No. 34548-110199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
WATER RESOURCES: The Acting City Manager submitted a
written report in connection with Change Order No. 9, Upgrade and
Expansion of the Water Pollution Control Plant, to the contract with
Danis Environmental Industries, Inc.
It was advised that additional items have been identified as part
of the required work and need to be approved for payment; total
amount of Change Order No. 9 is $48,565.00 and no additional time for
completion of the project; and Malcolm Pirnie, Inc., and Mattern &
Craig, Inc., have reviewed and recommended these changes to the City
for payment.
The Acting City Manager recommended that he be authorized to
issue Change Order No. 9 to the contract, dated September 18, 1997,
with Danis Environmental Industries, Inc., for Upgrade and Expansion
of the Water Pollution Control Plant Project, in the amount of $48,565.00
and no change in the contract time of completion, for a total contract
amount of $17,159,361.00, with completion date remaining at
November 12, 1999; and the proportional share to each jurisdiction is
as follows:
City of Roanoke 37.3% $18,115.00
County of Roanoke 29.2% 14,181.00
City of Salem 20.9% 10,150.00
County of Botetourt 7.0% 3,399.00
Town of Vinton 5.6% 2,720.00
Total of Change Order No. 9 100%
$48,565.00
21
ACTION:
Amount of contingency fund remaining after Change Order No. 9 is
$776,791.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34649-110199) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 9 to the City's contract with Danis
Environmental Industries, Inc., for the upgrade and expansion of the
Water Pollution Control Plant; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 326.)
Mr. Trout moved the adoption of Ordinance No. 34649-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-FIRE DEPARTMENT: The Acting City Manager
submitted a written report advising that the Fire Program Fund was
established by the General Assembly, effective October 4, 1985,
pursuant to Section 38.1-44.1, Code of Virginia, 1950, as amended, and
funds provided by the program may be used for fire service training,
regional fire service training facilities, firefighting equipment/apparatus
and personal protective clothing.
It was further advised that Roanoke City's allocation of
$124,239.00 was electronically transferred to the City Treasurer on
October 5, 1999; the Regional Fire/EMS Training Center consisting of
a 15,400 square foot building equipped with classroom, auditorium and
office space, built on six acres of Roanoke County's existing fire
training ground is underway; Council approved funding of the Roanoke
Valley Regional Training Center from Fire Program funds on November
16, 1998; and the City's portion of the annual debt service, in the
amount of $60,000.00, will be repaid from this revenue source.
22
It was explained that Council's action is needed to formally
accept and appropriate the funds, and to authorize the Director of
Finance to establish revenue estimates and appropriation accounts in
the Grants Program Fund to purchase the following equipment and
supplies:
Fire Suppression Equipment-S20,000.00. Purchase of fire
hose, nozzles, and appliances. Also purchase Incident
Command related materials and rescue tools for vehicle
extrication.
Training and Development - $10,000.00. Purchase
firefighting gear, training videos and manuals and to
provide training, education and development of personnel.
Regional Fire Training Academy - $60,000.00. Support the
construction of 15,400 square foot regional fire training
center with classrooms and auditorium.
Recruitment and Development - $5,000.00. Purchase
public education material for grade school children, e. g.,
coloring books, classroom materials, films, etc. Purchase
materials related to a campaign for the recruitment of
women and minorities.
Personal Protective Clothing - $29,239.00. Purchase fire
boots, coats, pant and helmets for fire suppression
purposes.
The Acting City Manager recommended that he be authorized to
accept the grant award and that Council appropriate $124,239.00, with
corresponding revenue estimates, in accounts to be established by the
Director of Finance in the Grant Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34550-110199) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 327.)
23
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34550-110199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34551-110199) A RESOLUTION authorizing the acceptance of
the FY2000 Fire Programs Funds Grant made to the City of Roanoke by
the Virginia Department of Fire Programs and authorizing the execution
and filing by the City Manager of the conditions of the grant and other
grant documents.
(For full text of Resolution, see Resolution Book No. 62, page 328.)
Mr. Trout moved the adoption of Resolution No. 34551-110199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
CABLE TELEVISION: The Acting City Manager submitted a
written report advising that the current cable television franchise
between the City of Roanoke and Cox Com, Inc., d/b/a Cox
Communications Roanoke expires in May 2003, simultaneous with its
franchise with Roanoke County and the Town of Vinton; Cox
Communications has expressed a strong desire to enter into
negotiations for an extension or renewal of its franchise with the three
jurisdictions at this time rather than waiting until closer to the
expiration date; Cox Communications has recently announced its plan
to invest $8.5 million in its physical plant, styled "Cox Digital
Revolution"; and this investment would upgrade its technological
capabilities in the Roanoke Valley and would permit full digital
television and high speed Internet access capabilities.
24
ACTION:
It was further advised that at a recent meeting of the Roanoke
Valley Regional Cable Television Committee, Cox Communications
General Manager requested that the Committee express its support for
such negotiations; in lieu of Committee action, the members agreed
that legal counsel should request guidance from their respective
governing bodies as to the direction in which each locality would like
to proceed in response to Cox Communications request; the two
apparent options to the local governments are to undertake informal
negotiations with Cox Communications for an extension of its current
franchise at this time, or, to wait one to two years and begin either
formal or informal negotiations with Cox Communications for a new
franchise agreement; and there is no fiscal impact from either option
anticipated at this time.
The Acting City Manager recommended that Council appoint a
committee composed of the four Roanoke City representatives to the
Roanoke Valley Regional Cable Television Committee to meet jointly
with representatives designated by the County of Roanoke, the Town
of Vinton and Cox Communications to enter into negotiations to
discuss the possibility of extending or renewing the current franchise
agreement with Cox Communications.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34552-110199) A RESOLUTION appointing a committee on
behalf of Roanoke City to enter into negotiations to discuss the
possibility of extending or renewing the current cable television
franchise agreement with CoxCom, Inc., d/b/a Cox Communications
Roanoke (Cox Communications).
(For full text of Resolution, see Resolution Book No. 62, page 329.)
Mr. Trout moved the adoption of Resolution No. 34552-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
25
ACTION:
DIRECTOR OF FINANCE:
HOTEL ROANOKE AND CONFERENCE CENTER-DIRECTOR OF
FINANCE-AUDITS/FINANCIAL REPORTS: The Director of Finance
submitted the Financial Report for the City of Roanoke for the month of
September, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report for the month of September would be received and
filed.
As a result of the potential closing of the Hotel Roanoke
Conference Center in January - April 2001, Mr. White requested a
response by the Director of Finance at the next regular meeting of
Council on the City's position as to any loss of revenue and legal
ramifications.
BONDS/BOND ISSUES-BUDGET-CAPITAL IMPROVEMENTS
PROGRAM-SCHOOLS: The Director of Finance submitted a written
report advising that the City's 1999 general obligation public
improvement bonds have been issued and the proceeds are available
for appropriation; funding in the amount of $31,100,313.00 needs to be
appropriated to the Capital Projects Fund Account, "Public
Improvement Bonds - Series 1999", and $5,019,687.00 needs to be
appropriated to the School Capital Projects Fund account, "Public
Improvement Bonds - Series 1999"; and bond funds will be accounted
for in these accounts until Council appropriates the funds to specific
project accounts.
The Director of Finance recommended that Council appropriate
funds as follows:
Capital Projects Fund
Series 1999A Bonds:
Buildings
Economic Development
Parks
Storm Drains
Bridges
Streets and Sidewalks
Sub-Total
$ 5,317,000.00
2,675,000.00
4,738,000.00
2,285,000.00
2,238,412.00
3,746,901.00
$21,000,313.00
26
ACTION:
Series 1999B Bonds:
Roanoke Higher Education Center
Johnson and Johnson Improvements
Total Capital Projects Fund
School Capital Projects Fund
Series 1999A Bonds:
Schools
Grand Total
$ 2,500,000.00
7,600,000.00
:$31,100,313.00
$ 5,019,687.00
$36,120,000.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34553-110199) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund and School Capital
Projects Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 330.)
Mr. Trout moved the adoption of Ordinance No. 34553-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS:
COUNCIL-FIFTH PLANNING DISTRICT COMMISSION-WATER
RESOURCES: Council at its regular meeting on October 20, 1999,
having tabled a report of the Acting City Manager transmitting a
communication from the Executive Director of the Roanoke Valley -
Alleghany Regional Commission, requesting the City's participation in
regional water discussions by appointment of City representatives to
a policy committee and a technical committee, Mr. White moved that the
matter be removed from the table. The motion was seconded by
Mr. Trout and unanimously adopted.
27
ACTION:
Mr. White moved that Council Member W. Alvin Hudson, Jr., be
appointed to the policy committee to address regional water
discussions. The motion was seconded by Mr. Trout and unanimously
adopted.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY MANAGER: Mr. Trout offered the following emergency
ordinance establishing annual compensation for the City Manager, in
the amount of $130,000.00, payable on a bi-weekly basis, for the fiscal
year beginning July 1, 1999:
(#34539-110199) AN ORDINANCE establishing compensation for
the City Manager for the fiscal year beginning July 1, 1999; and
providing for an emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 62, page 315.)
Mr. Trout moved the adoption of Ordinance No. 34539-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34532, rezoning an approximately 0.35
acre tract of land located at 4416 Old Rocky Mount Road, S. W.,
identified as a portion of Official Tax No. 5470122, from RS-3, Single
Residential Family District, to C-1, Office District, subject to a certain
proffer contained in the petition filed in the Office of the City Clerk on
August 6, 1999, having previously been before the Council for its first
reading on Monday, October 20, 1999, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#34532-110199) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 547, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
28
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 309.)
Mr. Trout moved the adoption of Ordinance No. 34532-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 34533, amending certain conditions
presently binding upon a tract of land containing 0.434-acre located at
3230 Cove Road, N. W., Official Tax No. 2560134, which property was
previously conditionally rezoned to C-2, General Commercial District,
pursuant to Ordinance No. 32865-040196, adopted on April 1, 1996, be
amended to reflect the changes in proffered conditions as shown in the
Petition to Amend Proffers filed in the City Clerk's Office on
September 9, 1999, and as set forth in a report of the City Planning
Commission dated October 20, 1999, having previously been before the
Council for its first reading on Monday, October 20, 1999, read and
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#34533-110199) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 256,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 62, page 310.)
Mr. Trout moved the adoption of Ordinance No. 34533-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
29
ACTION:
PARKS AND RECREATION-LEASES-BLUE RIDGE PUBLIC
TELEVISION: Ordinance No. 34534, authorizing and providing for lease
by the City of five acres of City-owned property, along with a right-of-
way for an entrance road in Fishburn Park, to Blue Ridge Public
Television, subject to certain terms and conditions, having previously
been before the Council for its first reading on Monday, October 20,
1999, read and adopted on its first reading and laid over, was again
before the body, Mr. Trout offering the following for its second reading
and final adoption:
(#34534-110199) AN ORDINANCE authorizing and providing for
the lease by the City of five acres of City-owned property, along with a
right-of-way for an entrance road, in Fishburn Park to Blue Ridge Public
Television, subject to certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 311.)
Mr. Trout moved the adoption of Ordinance No. 34534-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
EASEMENTS-WATER RESOURCES: Ordinance No. 34535,
authorizing execution of a deed granting a permanent easement across
City-owned property located in the Carvins Cove Watershed located in
Roanoke County for use as an access road by Norma Jean Sigmon, an
adjoining property owner, upon certain terms and conditions, having
previously been before the Council for its first reading on Monday,
October 20, 1999, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#34535-110199) AN ORDINANCE authorizing execution of a deed
granting a permanent easement across City-owned property located in
the Carvins Cove Watershed located in Roanoke County for use as an
access road by an adjoining property owner, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 312.)
30
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34535-110199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
TRAFFIC-EASEMENTS-BELL ATLANTIC VA, INC.-WATER
RESOURCES: Ordinance No. 34536, authorizing donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 1360301, located on property adjacent to the
intersection of Brambleton Avenue and Overland Road, S. W., to Bell
Atlantic - Virginia, upon certain terms and conditions, for the purpose
of relocating an underground conduit in connection with its
Brambleton/Overland Signalization Project, upon certain terms and
conditions, as more particularly set forth in a report of the Water
Resources Committee dated October 4, 1999, having previously been
before the Council for its first reading on Monday, October 20, 1999,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34536-110199) AN ORDINANCE authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 1360301 located on property adjacent to the
intersection of Brambleton Avenue and Overland Road to Bell Atlantic-
Virginia, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 313.)
Mr. Trout moved the adoption of Ordinance No. 34536-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
31
ACTION:
EASEMENTS-APPALACHIAN POWER COMPANY-INDUSTRIES-
WATER RESOURCES: Ordinance No. 34537, authorizing donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 7230101, located at the Roanoke Centre for Industry
and Technology to Appalachian Power Company, upon certain terms
and conditions, for the purpose of extending electric power lines to
serve the remaining parcels on Blue Hills Drive, as more particularly set
forth in a report of the Water Resources Committee dated October 4,
1999, having previously been before the Council for its first reading on
Monday, October 20, 1999, read and adopted on its first reading and
laid over, was again before the body, Mr. Trout offering the following for
its second reading and final adoption:
(#34537-110199) AN ORDINANCE authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 7230101, located at the Roanoke Centre for Industry
and Technology (RClT) to Appalachian Power Company, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 314.)
Mr. Trout moved the adoption of Ordinance No. 34537-110199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
INDUSTRIES-ECONOMIC DEVELOPMENT: Itwas the consensus
of Council that Council Members Swain and Trout will serve as City
representatives to a committee to discuss a regional economic
development project in Montvale, Virginia.
CITY MANAGER-COUNCIL: Vice-Mayor Harris expressed
appreciation to Council Member Hudson for his work in chairing the
City Manager Search Committee.
32
CELEBRATIONS-COUNCIL: Vice-Mayor Harris addressed the
action taken by Council at its last meeting on Monday, October 20,
1999, in regard to changing the observance of Halloween from Sunday,
October 31, 1999, to Saturday, October 30, 1999. He called attention to
comments by some citizens who found the decision of Council to be
offensive or insensitive based on religious or other reasons. He stated
that the community should do its best to respect the various ethnic
groups and to be sensitive to the City's religious diversity, and as one
member of Council, he apologized to any citizen of Roanoke who was
offended by or felt that his vote on the issue was insensitive to the
religious Sabbath of any person.
Vice-Mayor Harris stated that it was brought to his attention that
in past years Council has met on Yom Kippur which is a high and holy
day in the Jewish faith and offered to meet with some of his colleagues
and other citizens within the various faith communities to review ways
that City government can be more sensitive to the needs of Roanoke's
diverse religious community and report to Council accordingly.
Ms. Hope Trachtenberg-Fifer, 3734 Heritage Road, S. W., advised
that Council Member Trout previously stated that when the observance
of Halloween was changed in 1993, there was not a great deal of public
comment or objection. She stated that perhaps the silent minority has
decided not to be silent any longer, and indignities, injustices and
discourtesies will not be tolerated in the quiet manner that they were
tolerated six years ago.
Council Member White advised that administrators from the four
local governments in the Roanoke Valley should review religious
observances/holidays on an annual basis to determine if adjustments
are necessary region wide.
Following discussion, Council Members White and Wyatt
requested that the City Manager meet with his or her counter-parts in
the Roanoke Valley on an annual basis for the purpose of submitting
recommendations to the respective governing bodies with regard to
holidays and/or religious observances on a regional basis, with
involvement by all major stakeholders in the Roanoke Valley.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
33
COMPLAINTS-COMMUNITY PLANNING-BUILDINGS/BUILDING
DEPARTMENT: Mr. Aubrey Butler, 4833 Autumn Lane, N. W., addressed
Council in regard to the lack of compliance with building and
development regulations by a private contractor in connection with
construction of a single family house on Autumn Lane. He explained
that he has no objection to the construction of the house, but he does
object to the manner in which City staff has allowed the construction
to continue in violation of building code regulations. He called
attention to examples of neglect such as the clearing of approximately
seven acres of land without the appropriate permit at taxpayers
expense. He stated that residents of Autumn Lane met with the City
Manager in 1997 to reach a conclusion about how to handle the
destruction of Autumn Lane and as a result of that meeting, the street
was repaired, the right-of-way was resurfaced and restored, trees were
planted to serve as a buffer and residents were assured by the City
Manager that the situation would not reoccur. Now, in 1999, he advised
that residents are again being forced to accept the City's lack of
concern for Autumn Lane, even though residents have repeatedly
called out for enforcement by the City of building and development
regulations. He called attention to a driveway at the dead end of
Autumn Lane which was left in place for future development that does
not meet building code requirements, and, as a result of debris that
washes from the driveway into the street, along with construction
currently underway, Autumn Lane is now covered with diesel fuel,
hydraulic fuel and kitty lifter. When it comes to the safety and well-
being of all citizens of Roanoke City, he stated that it is his belief that
development should enhance and not deteriorate a neighborhood.
Mr. Douglas Woody, 4851 Autumn Lane, N. W., referred to
construction workers in the area who urinate in public due to the lack
of on-site toilet facilities, and a lack of communication in the City
Planning Department. He added that it is time for the City of Roanoke
to stop throwing away the tax dollars of Roanoke's citizens.
The Acting City Manager advised that it is the City's
responsibility to balance the rights of landowners with the needs,
wants and desires of citizens. He stated that the contractor submitted
a building plan; however, the contractor did not comply with the
approved plan when he added a basement garage that was not included
in the approved work plan and no sanitary facilities were provided for
construction workers. He explained that after he discussed the matter
with Mr. Butler and Mr. Woody on Friday, October 29, 1999, a stop work
order was issued which is the only legal arm that the City has if a
34
builder does not comply with the work plan. He stated that the
contractor has submitted a revised building plan for approval by the
City and if the building plan is in compliance, the City has no other
alternative but to approve the work plan; however, at this time, no
sanitary facilities have been placed on the property and it is the intent
of the City to enforce the stop work order until there are satisfactory
sanitary facilities. He explained that the City is exercising all of the
legal authorities available to local government and will continue to work
with Mr. Butler and members of his neighborhood to follow up on
complaints/requests. He stated that City building inspectors have been
on the premises almost daily and prior to enforcement of the stop work
order on Friday, a modular unit which was en route was allowed to be
secured to the foundation.
The Acting City Manager advised that it is his intent to review the
matter with the City Attorney to insure that the City has exercised all
available rights and if it is the desire of Council, he will work with the
City Attorney to submit a recommendation to Council to strengthen
current building code requirements within the Dillon Rule relative to
local City government.
Following discussion and questions by Council, the Mayor
advised that the Members of Council would like for the matter to
receive the personal attention of the Acting City Manager in order to
reach a level of understanding and report to Council accordingly.
COUNCIL: Council Member Hudson advised that during fiscal
year 1999-2000 budget study, he suggested that the Mayor and
Members of City Council and City Council Appointed Officers be
afforded the same percentage pay increase as other City employees
each year, and the matter was referred to the City Manager for review
in connection with certain provisions of the Code of Virginia that
regulate the salaries of the Mayor and Council Members.
The City Attorney referred to an opinion that he prepared at the
request of the Director of Finance which provides that pursuant to
provisions of the Code of Virginia, if Council approves an increase in
the salaries of the Mayor and Council Members, such increase could
not be effective until July 1, 2000, because the State Code requires that
Council must act four months prior to the general election, therefore,
Council would have to act on the matter prior to December 31, 1999.
35
Further, he clarified that Council cannot base its increase in salary
automatically on that which is provided for other City employees, but
must set its salary at a specific dollar amount, four months prior to the
general election.
Following discussion, it was the consensus of Council to hold
public hearings on Monday, November 15, 1999, at 7:00 p.m., and on
Monday, December 6, 1999, at 2:00 p.m., in the City Council Chamber,
to receive citizen input in regard to an increase in the salaries for the
Mayor and Members of City Council; and prior to the public hearings,
the City Attorney was requested to provide the following information:
An explanation of provisions of the Code of Virginia (1950)
as amended, which establishes the salaries for the Mayor
and Members of City Council;
A history of prior pay increases for the Mayor and
Members of City Council; and
A comparison of salaries of the Mayor and Members of
Council with other comparable jurisdictions in the
Commonwealth of Virginia.
PURCHASE/SALE OF PROPERTY-
SlGNSlBILLBOARDSlAWNINGS-HOUSlNGIAUTHORITY: Ms. Evelyn D.
Bethel, 35 Patton Avenue, N. E., appeared before Council in connection
with the proposed construction of a sign containing the words,
"Historic Gainsboro" at McDowell AvenuelGainsboro Road, and
inquired if there is a procedure in place for filing an appeal to a
decision of City Council, especially when it appears that the decision
was based on the fact that erroneous and incomplete information was
provided to the Council. She requested that the City provide a written
report containing the issues, evidence and facts that were submitted to
Council in reaching its decision on the proposed sign.
Following discussion, it was the consensus of Council that Ms.
Bethel would place her request in writing, including the alleged
erroneous and incomplete information that was provided to Council,
and the City Attorney would advise as to an appeal procedure, if any,
to a decision of City Council.
The Mayor requested that the Acting City Manager provide Ms.
Bethel with copy of reports that were presented to Council pertaining
to the proposed sign.
36
At 5:20 p.m., the Mayor declared the meeting in recess.
At 6:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
ACTION:
ACTION:
Vice-Mayor Harris left the meeting prior to the Closed Meeting.
Council Member Trout left the meeting during the Closed
Meeting.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 5.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris and Council Member Trout were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission to fill a position previously held by Michael
Brennan, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Anna Wentworth.
There being no further nominations, Ms. Wentworth was
appointed as a member of the Roanoke Arts Commission, for a term
ending June 30, 2002, by the following vote:
FOR MS. WENTWORTH: Council Members Hudson, Swain, White,
Wyatt and Mayor Bowers .............................................................. 5.
(Vice-Mayor Harris and Council Member Trout were absent.)
37
ACTION:
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that there is a vacancy on the Youth Services Citizen Board created by
the resignation of Thomas Miller, and called for nominations to fill the
vacancy.
Mr. White placed in nomination the name of Sara Lee.
There being no further nominations, Ms. Lee was appointed as
a member of the Youth Services Citizen Board, to fill the unexpired term
of Thomas Miller, ending May 31, 2002, by the following vote:
FOR MS. LEE: Council Members Hudson, Swain, White, Wyatt
and Mayor Bowers ....................................................................... 5.
(Vice-Mayor Harris and Council Member Trout were absent.)
OATHS OF OFFICE-COMMITTEES-WAR MEMORIAL: The Mayor
advised that there is a vacancy on the War Memorial Committee to fill
a position previously held by Daniel E. Karnes, and called for
nominations to fill the vacancy.
Sr.
Mr. Hudson placed in nomination the name of Harold H. Worrel,
ACTION'
There being no further nominations, Mr. Worrel was appointed as
a member of the War Memorial Committee, for a term ending June 30,
2000, by the following vote:
FOR MR. WORREL: Council Members Hudson, Swain, White,
Wyatt and Mayor Bowers .............................................................. 5.
(Vice-Mayor Harris and Council Member Trout were absent.)
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW
BOARD: The Mayor advised that the term of office of Donald C.
Harwood as a member of the Architectural Review Board expired on
October 1, 1999, and called for nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Donald C. Harwood.
There being no further nominations, Mr. Harwood was
reappointed as a member of the Architectural Review Board, for a term
ending October 1, 2003, by the following vote:
38
ACTION:
FOR MR. HARWOOD: Council Members Hudson, Swain, White,
Wyatt and Mayor Bowers .............................................................. 5.
(Vice-Mayor Harris and Council Member Trout were absent.)
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: The Mayor
advised that the terms of office of Lynn D. Avis and Margaret R. Baker
as members of the Industrial Development Authority of the City of
Roanoke expired on October 20, 1999, and called for nominations to fill
the vacancies.
Ms. Wyatt placed in nomination the names of Lynn D. Avis and
Margaret R. Baker.
There being no further nominations, Mr. Avis and Ms. Baker were
reappointed as members of the Industrial Development Authority of the
City of Roanoke, for terms ending October 20, 2003, by the following
vote:
ACTION:
FOR MR. AVIS AND MS. BAKER: Council Members Hudson,
Swain, White, Wyatt and Mayor Bowers .......................................... 5.
(Vice-Mayor Harris and Council Member Trout were absent.)
There being no further business, the Mayor declared the meeting adjourned
at 6:06 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
39
SPECIAL SESSION ...... ROANOKE CITY COUNCIL
November 9, 1999
2:00 p.m.
The Council of the City of Roanoke met in special session on Tuesday,
November 9, 1999, at 2:00 p.m., in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers
presiding, pursuant to Section 10, Meetings of Council, of the Charter of the City of
Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., and Mayor David A. Bowers .............. 6.
ABSENT: Council Member Linda F. Wyatt ............................................... 1.
OFFICERS PRESENT: Diane S. Akers, Acting Assistant City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
COUNCIL: The Mayor referred to the following communication calling the
Special Meeting of Council:
"November 4, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Harris and Members of City Council:
Pursuant to §10, Meetin_~s of Council, of the Charter of the City of Roanoke, I am
calling a Special Meeting of Roanoke City Council on Tuesday, November 9, 1999,
at 2:00 p.m., in the Roanoke City Council Chamber, Municipal Building, 215 Church
Avenue, S. W. The purpose of the Special Meeting is to consider a request from the
City Attorney that Council convene in a Closed Meeting for the purpose of
discussing a matter of probable litigation.
Sincerely,
DAB/na
David A. Bowers, Mayor
CC:
James D. Ritchie, Acting City Manager
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Willard N. Claytor, Director of Real Estate Valuation
Robert H. Bird, Municipal Auditor
Mary F. Parker, City Clerk
Mr. Trout moved that Council convene in a Closed Meeting to discuss a matter
of probable litigation; pursuant to Section 2.1-344 (A) (7), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White and
Mayor Bowers ................................................................................................ 6.
NAYS: None ........................................................................................... 0.
(Council Member Wyatt was absent.)
The Mayor declared the meeting in recess at 2:02 p.m.
The meeting reconvened at 3:50 p.m., in the City Council Chamber, 215
Church Avenue, S. W., City of Roanoke, with all Members of the Council in
attendance, except Council Member Wyatt, Mayor Bowers presiding.
COUNCIL: Mr. Swain moved that each member of Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under theVirginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White and
Mayor Bowers ................................................................................................ 6.
NAYS: None .......................................................................................... 0.
2
(Council Member Wyatt was absent.)
There being no further business, the Mayor declared the Special Meeting
adjourned at 3:55 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
3
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
November 15, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 15, 1999, at 12:15 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetings, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, Linda F. Wyatt,
C. Nelson Harris, W. Alvin Hudson, Jr., and Mayor David A. Bowers ...................... 6.
ABSENT: Council Member William White, Sr.- .......................................... 1.
OFFICERS PRESENT: Diane S. Akers, Acting Assistant City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:20 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Municipal Building South, 215 Church Avenue, S. W.,
City of Roanoke, for a luncheon in honor of City Manager-Elect Darlene L. Burcham,
with the following Members of Council in attendance.
PRESENT: Council Members Carroll E. Swain, James O. Trout, Linda F. Wyatt,
C. Nelson Harris, W. Alvin Hudson, Jr., and Mayor David A. Bowers ..................... 6.
ABSENT: Council Member William White, Sr.- .......................................... 1.
OTHERS PRESENT: Darlene L. Burcham, City Manager-Elect; Diane S. Akers,
Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor, Director,
Real Estate Valuation; Robert H. Bird, Municipal Auditor; Kit B. Kiser, Director,
Utilities and Operations; Glenn D. Radcliffe, Director, Human Development; Robert K.
Bengtson, Acting Director, Public Works; George C. Snead, Jr., Director, Public
Safety; David C. Anderson, Treasurer; George M. McMillan, Sheriff; Arthur B. Crush,
III, Clerk of Circuit Court; Melinda J. Payne, Chairperson, Roanoke City School
Board; F. B. Webster Day, Vice-Chairperson, Roanoke City School Board; and
E. Wayne Harris, Superintendent, Roanoke City Public Schools.
At 1:25 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, November 15, 1999, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Diane S. Akers, Acting Assistant City Manager;
William M. Hackworth, City Attorney; James D. Grisso, Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-Mayor C. Nelson
Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CITY MANAGER: The Mayor introduced and welcomed Darlene L. Burcham,
City Manager-Elect, who will assume her duties on January 1, 2000. He presented
her with a star paper weight.
PRESENTATIONS:
LIBRARIES-DONATIONS/CONTRIBUTIONS: Ms. Katherine Spicer,
Registrar, Nancy Christian Fleming Chapter DAR, presented a $1,000.00
check to Brooke Parrott, Member, Roanoke Public Library Board, to be
used to cover the cost of materials for a new interior wall to extend the
Virginia Room into the present reference area of the main library.
On behalf of the City of Roanoke and the Members of City
Council, the Mayor expressed appreciation for the $1,000.00 donation.
On behalf of the Nancy Christian Fleming Chapter of the DAR,
Ms. Spicer requested immediate employment of a full-time librarian to
staff the Virginia Room in order to expand operating hours. She also
requested that the interior wall be constructed in early December to
enable the present Virginia Room Librarian, who will retire on
February 1, 2000, to provide input.
2
Following discussion, the matter was referred to the Acting City
Manager for report to Council by December 6, 1999.
ONE AMERICA: Diane S. Akers, Acting Assistant City Manager,
advised that the Mayor in his 1998 State of the City Address, requested
that the City of Roanoke become a part of General Colin Powell's
initiative for volunteers to help youth. She stated that for over a year,
a committee of community leaders has been working toward that effort
which has been referred to as "America's Promise", and called
attention to a kick-offsummit to be held on Wednesday, November 17,
1999, in support of "America's Promise - Roanoke's Promise" at The
Hotel Roanoke Conference Center at 12:00 noon.
In addition, in his July 1999 State of the City Address, Ms. Akers
advised that the Mayor requested that a forum or workshop be
patterned after the President's Initiative on Race, "One America", and
the City Manager's Task Force on Community Relations and the
Roanoke Valley Regional Community Relations Conference Committee
has planned a one day workshop to be called "One Roanoke Valley",
which is scheduled to be held on Wednesday, December 1, 1999, at the
Roanoke Airport Wyndam Hotel from 8:00 a.m., until 3:30 p.m.
Brenda Powell, Co-Chair, City Manager's Community Relations
Task Force, and a member of the Roanoke Valley Regional Community
Relations Conference Committee, advised that President Clinton has
asked all Americans to join in open and honest discussions about race
which are necessary if the citizens of the Roanoke Valley are to have a
better understanding of each other. She stated that a conference has
been planned for December 1 to be known as "One Roanoke Valley"
and the theme is, "Multi-Culturalism - Making It Work In The
Community, In The Work Place And In The Schools." She added that
workshop priorities are to provide open and honest dialogue which will
cause participants to reach beyond the usual boundaries, aimed at a
change of heart, and move forward to solutions rather than continue to
express or analyze problems, and to unite divided communities
through a respectful and informed sharing of local racial history and its
consequences for different people in today's society. She stated that
at the end of the conference, it is hoped that participants will begin to
build new relationships to create bonds between organizations that
usually do not work together and to help participants to better
understand individual cultures.
3
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ACTION:
The Mayor announced that the Special Events Committee and the
City's Department of Parks and Recreation are planning a special
celebration for the $0th anniversary of the birthday of the Roanoke Star
on November 24, 1999, in downtown Roanoke.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to three requests for a Closed Meeting to
consult with legal counsel on a matter of actual litigation; to discuss
acquisition of real property for public purpose, where such discussion
in an open meeting would adversely affect the bargaining position or
negotiating strategy of City Council; and to discuss personnel matters
with regard to vacancies on various authorities, boards, commissions
and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
4
ACTION:
ACTION:
(Council Member Wyatt was out of the Council Chamber.)
CITY ATTORNEY-COUNCIL: A report of the City Attorney
requesting that Council convene in a Closed Meeting to consult with
legal counsel on a matter of actual litigation, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in a Closed Meeting to consult with legal counsel
on a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
PURCHASE/SALE OF PROPERTY-COUNCIL: A report of the'
Acting City Manager requesting that Council convene in a Closed
Meeting to discuss acquisition of real property for public purpose,
where such discussion in an open meeting would adversely affect the
bargaining position or negotiating strategy of City Council, pursuant to
Section 2.1-344 (A)(3), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Acting
City Manager to convene in a Closed Meeting to discuss acquisition of
real property for public purpose, where such discussion in an open
meeting would adversely affect the bargaining position or negotiating
strategy of City Council, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
5
ACTION:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
TRAFFIC-BICYCLIST-LEGISLATION: A communication from
Mayor David A. Bowers with regard to a letter from William M.
Hackworth, City Attorney, dated October 22, 1999, in connection with
a proposal to require children and/or all bicyclists to wear helmets for
safety, was before Council.
The Mayor requested that the matter be referred to the Acting
City Manager for review and recommendation to the Superintendent of
Schools for comment; and to Chairman Bob Johnson of Roanoke
County, and Mayor Sonny Tarpley of Salem, in order that their
jurisdictions may consider the proposal on a regional wide basis.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the matter be referred to the Acting City
Manager for review and recommendation to Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke City Council
which was held on Monday, November 1, 1999, were before the body.
The Audit Committee considered the following items:
Financial Related Audits:
Audit Findings Follow-Up
Special Events
Breckinridge Fitness Center
6
ACTION:
Accounts Payable
Police Department Cash Funds
Risk Management Insurance
Canteen Fund Questions
Part-Time Payroll Update
Fleet Management Update
External Quality Control Review of the Municipal Auditing
Department
Procedures on Gifts of City Property to City Employees
Next Meeting - December 6, 1999 - KPMG Audit Reports
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
TRAFFIC-PUBLIC WORKS-COMPLAINTS: A report of the Acting
City Manager advising that on August 2, 1999, Mr. Kermit S. Shriver, Jr.,
addressed Council with regard to recommended measures to improve
road conditions in the vicinity of 816 Riverland Road, S. E., at which
time the matter was referred to the Acting City Manager for
investigation and report to Council, was before the body.
It was further advised that there was a limited view of oncoming
traffic when attempting to turn onto property located at 816 Riverland
Road, S. E., due to curvature of the roadway; there had been at least
two reported accidents in a recent six month period involving vehicles
entering the property; the recommended alternative to address the
matter was to excavate a portion of City property located adjacent to
Riverland Road, thus creating an improved line-of-sight for traffic, and
City Engineering Department staffsurveyed the property and developed
a grading plan that would meet this objective; the Streets and Traffic
7
Department excavated approximately 900 cubic yards of soil from the
area in accordance with the plan; and the project was completed at a
total cost of $5,200.00 which included disposal of soil and re-seeding
the site.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
PURCHASE/SALE OF PROPERTY-ECONOMIC DEVELOPMENT:
A report of the Acting City Manager advising that Title 15.2 of the Code
of Virginia, 1950, as amended, requires that no real property of the City
shall be disposed of until the governing body has held a public hearing,
was before Council.
ACTION:
The Acting City Manager requested that Council schedule a
public hearing for December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the City Council Chamber, and
authorize advertisement of the public hearing on the conveyance of real
estate identified as Official Tax No. 1011512, also known as 118
Campbell Avenue, S. W., which will be proposed to be sold for
economic development purposes.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Acting
City Manager to schedule a public hearing for Monday, December 20,
1999, at 7:00 p.m., or as soon thereafter as the matter may be heard.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
8
ACTION:
(Council Member Wyatt was out of the Council Chamber.)
MUNICIPAL BUILDING-CREDIT UNION: A report of the Acting City
Manager, Director of Finance and City Treasurer recommending that
Council schedule a public hearing on Monday, December 20, 1999, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of the Roanoke Valley Federal Credit Union to place an
automated teller machine (ATM) in the second floor lobby of the
Municipal Building, with all operating expenses to be paid by the Credit
Union, for a contract served of five years; and the City will reserve the
right to terminate the contract upon 30 days written notice to the Credit
Union, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request to schedule
a public hearing for Monday, December 20, 1999, at 7:00 p.m., or as
soon thereafter as the matter may be heard. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
COMMITTEES-ROANOKE ARTS COMMISSION: A communication
from Eva Darcel Walters tendering her resignation as a member of the
Roanoke Arts Commission, effective August 10, 1999, was before
Council.
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
9
ACTION:
(Council Member Wyatt was out of the Council Chamber.)
PERSONNEL LAPSE FUNDS: A report of the Acting City Manager
advising that personnel lapse is generated due to employee turnover
and vacancies in City departments; for the current fiscal year, salary
savings of $879,325.00 are projected as a result of vacancies; and the
following figures represent the status of Personnel Lapse for fiscal year
1999-00 as of September 30, 1999, was before Council.
General Fund:
Total Budgeted Personnel Lapse
($879,325.00)
First Quarter Personnel Lapse Generated
July $179,481.00
August 187,975.00
September 194,190.00
$561,646.00
Less Revenue Adjustment
(96,367.00)
Net First Quarter Reduction
$465,279.00
Personnel Lapse Balance
Remaining after First Quarter
($414,046.00)
It was further advised that a fourth quarter report will provide a
budget ordinance that encompasses all quarters, eliminates the
budgeted lapse amount, adjusts affected departmental operating
budgets and adjusts revenue estimates.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
TAXES-LEAGUE OF OLDERAMERICANS-HARRISON HERITAGE
CENTER: A report of the Acting City Manager requesting that a public
hearing be scheduled for Monday, December 20, 1999, at 7:00 p.m., to
10
ACTION:
consider petitions from the Harrison Museum of African American
Culture and the League of Older Americans, Inc., requesting exemption
from taxation of certain real property located in the City of Roanoke,
was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the report to hold public
hearings on the requests of the Harrison Museum of African American
Culture and the League of Older Americans for tax-exempt status on
certain properties located in the City of Roanoke on Monday, December
20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
HOUSING/AUTHORITY-OATHS OF OFFICE-COMMITTEES: The
following report of qualification was before Council:
Joseph F. Lynn as a member of the City of Roanoke
Redevelopment and Housing Authority Board of
Commissioners for a term ending August 31, 2003.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Harris, Hudson
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber.)
11
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANIMALS/INSECTS-BUDGET-CMERP: Donald T. Thorne,
Executive Director, Roanoke Valley SPCA, appeared before Council and
advised that the SPCA operates the five municipal pounds in the area:
Roanoke City, Roanoke County, Town of Vinton, Botetourt County and
Craig County. He stated that animal control officers receive strays as
well as other animals that are brought to the facility for various
violations; and 35 - 40 per cent of the animals are brought in on the
basis of owner releases amounting to 7000+ dogs and cats throughout
the year. He further stated that the SPCA is faced with an over
population of dogs and cats that continue to come in each day while
operating out of a structure that is 30 years out of date. He added that
the Board of Directors of the SPCA has purchased land and developed
plans for an adoption and education center to be built on the hill next
to the present SPCA facility, along with a dog pound where they will
address solutions to the pet over population situation through
community education, pet training and retraining, spaying and
neutering awareness programs, and developing programs to better
identify pets. He stated that between 25 - 30 per cent of stray animals
that are picked up by Animal Control Officers from the five localities are
not returned to the owners, much of which is attributed to lack of
identification of the animals when they are brought in. He called
attention to the desire to take more educational programs into the
schools and to expand the pettherapy program into nursing homes and
retirement homes. He advised that the SPCA will launch a new capital
campaign in the next few months with a goal of constructing the new
facility next year, but in order to do so there must be community and
local government support.
Following presentation of a video tape, it was the consensus of
Council to refer the matter to 2000-01 budget study and/or the Capital
Maintenance and Equipment Replacement Program.
Upon question, Mr. Thorne advised that the new facility is
envisioned to cost in the range of $1.6 million.
DOWNTOWN ROANOKE, INCORPORATED: William H. Carder,
Chairperson, Special Events Committee, presented an overview of
accomplishments of Downtown Roanoke, Inc., for the fiscal year 1999,
and also presented a video tape highlighting some of Downtown
12
Roanoke's accomplishments. He commended past efforts of the
following Roanoke leaders: Noel C. Taylor and H. B. Ewert for Design
'79; Robert Herbert, Brian Wishneff and Mayor David Bowers for the
Hotel Roanoke and Conference Center rehabilitation; Robert Glenn,
Beverly Fitzpatrick and Robert Manetta for the Outlook Roanoke Study
and possession of the Norfolk Southern buildings; Joseph Wright for
contributions to the mounted patrol and stable; Ray Walters for
necessary repairs to a carriage that was needed during the Dickens of
a Christmas celebration; Robert Callahan and City Council for the two-
way traffic improvements on Salem and Campbell Avenues; Thomas
Robertson for the consolidation of Carilion Hospital offices in
downtown Roanoke; Warner Dalhouse for the Higher Education Center,
the Jefferson Center and Center in the Square; James Trout who sits
on the Board of Directors of Downtown Roanoke, Inc., and a long time
downtown Roanoke advocate and champion for providing
infrastructure and development of the rail district; Mayor David Bowers'
driving force for the rail walk; Councilman Alvin Hudson for the removal
of the downtown parking meters; Susan Jennings for the formation of
the Blue Ridge £vents Partnership; Councilman Carroll Swain for the
anti-litter project team; John Edwards for the Higher Education Center;
James Sears and Center in the Square Board of Directors for the
Shenandoah Hotel Project; and many others too numerous to mention.
Mr. Carder advised that Legacy 2000 - Renew the Past- Embrace
the Future, is a coordinated effort by Downtown Roanoke, Inc., on
behalf of over a dozen Downtown Roanoke projects that are currently
taking place; viz: Center in the Square Atrium, Downtown Traffic Signal
System, Dumas Hotel, Family Service of the Roanoke Valley, the former
rail passenger station soon to become the regional visitors center, GOB
South apartments, the Art Museum which will be located in the former
Grand Piano Furnishings building, Imax Theater, Insystems
Technologies warehouse building, railside linear walk, Shaftman Hall
at the Jefferson Center, Shenandoah Hotel, Williamson Road
improvements, the garden center atthe YWCA, the Yard at Henry Street,
the Virginia Museum of Transportation, and opening of the Higher
Education Center next year. He expressed appreciation to past and
present leaders for their vision and foresight to improve downtown
Roanoke.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
13
ACTION:
TRAFFIC-STATE HIGHWAYS: A request of Peter F. Mullen,
representing the 1-81 Covered In Prayer Committee, appeared before
Council and presented a draft resolution calling for increased driver
safety, responsibility and awareness among communities along
Virginia Interstate 81 during the 1999 holiday driving season and
throughout the year 2000.
Mr. Mullen advised that according to VDOT, Virginia Interstate 81
is a vital economic and social lifeline for the communities of western
Virginia, covering 325 miles with 90 interchanges, serving 29 colleges,
48 historical districts and uniting 60 per cent of the State's population;
a common danger is posed to the citizens of western Virginia since,
according to VDOT, traffic on 1-81 has doubled in the last ten years,
ranging from 30,000 to 60,000 vehicles per day with trucks making up
20 to 40 per cent of the traffic mix; and necessary future expansion and
improvements to 1-81 will cause increased hazards and disruption.
Mr. Mullen requested that the City of Roanoke join with other
municipalities in a call for increased driver safety, responsibility and
awareness during the 1999 holiday season and throughout the year
2000 by adopting the appropriate measure.
(For full text, see draft resolution on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34554-111599) A RESOLUTION calling for increased driver
safety, responsibility and awareness among communities along
Virginia Interstate 81 during the 1999 holiday driving season beginning
Friday, November 19 and throughout 2000.
(For full text of Resolution, see Resolution Book No. 62, page 331.)
Mr. Trout moved the adoption of Resolution No. 34554-111599.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
The Mayor relinquished the Chair to the Vice-Mayor.
14
ACTION:
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$124,161.00 from the 1999-2000 Capital Maintenance and
Equipment Replacement Fund for music instrument
replacement, a school bus, a fuel storage facility at
Transportation, facility maintenance equipment, modular
classroom relocation, grounds improvements, and facility
improvements at Patrick Henry High School.
$22,300.00 for the Magnet School program to provide for
operation of the Round Hill Montessori School. This is the
second year of a three-year funding cycle and is a
continuing program. The program is 100 per cent
reimbursed by Federal funds.
$15,000.00 for the Flowers of Education program to
provide funds for implementation of a horticulture
curriculum at William Fleming and Patrick Henry High
Schools. The program will provide opportunities for
competitive employment for students with disabilities.
The new program expects to serve five to seven students
during the first year of a two-year funding cycle. The
program is 100 per cent reimbursed by State funds.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34555-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and School Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 332.)
Mr. Trout moved the adoption of Ordinance No. 34555-111599.
15
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Hudson and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was out of the Council Chamber.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
PUBLIC WORKS: George C. Snead, Jr., Director of Public
Safety, introduced a briefing on the City's leaf collection program,
operations and efforts to improve the process. He advised that three
operating departments address the removal of leaves throughout the
community: Parks and Recreation, Street Maintenance, and Solid Waste
Management. He stated that leaves are dealt with in general
categories; viz: bagged leaves are collected at the curb, loose leaves
are vacuumed at the curb line, and loose leaves are collected from the
blue refuse container.
Michael Loveman, Superintendent, Parks and Grounds
Department, explained the loose leaf collection program that begins on
November 15 and will be completed by January 30, 2000, which is a
combined effort of the Department of Parks and Recreation and Street
Maintenance, with assistance from the Sheriff's Department. He
advised that during the collection process, personnel and equipment
are distributed equally in all four quadrants of the City, simultaneously,
which include leaf vacuum machines and truck and loader machines
accompanied by dump trucks, with each quadrant of the City
subdivided into six to nine collection zones and the goal is to complete
collection in each zone in one week, with one collection cycle per zone.
He advised that information was published in the Neighbors section of
The Roanoke Times on November 4 and 11 identifying collection zones
and the planned collection schedule which will be updated if
necessary. He explained that citizens who do not wish to wait for
scheduled loose bulk leaf collection can bag their leaves for collection
weekly by the Solid Waste Department, or they may call for a special
16
leaf collection at a cost of $40.00. He reviewed the following challenges
to meet the goals for loose bulk leaf collection: (1) minimize effects of
equipment break downs; (2) meet deadlines for completion of leaf
collection, (3) minimize time delays and hauling loads to the transfer
station, and (4) address public concerns regarding the single collection
cycle per section.
Skip Decker, Operations Superintendent, Solid Waste
Management Department, advised that the 1999 bagged leaf collection
program began on November 1 and will continue through December 17;
and during the week of November 22 - 26, there will be no leaf
collection with all resources to be targeted at solid waste collection.
He advised that the City is divided into four quadrants and each
quadrant is divided into three zones, with the following collection
schedule: Monday - northwest quadrant, Tuesday - northeast quadrant,
Wednesday - southeast quadrant and Thursday - southwest quadrant.
He stated that three crews will be assigned one zone in each quadrant
per day, crews will work four, ten hour days, Monday through Thursday,
and due to heavy work load, leaf collection will take place on Friday and
Saturday, as necessary, in order to remain on schedule.
The Vice-Mayor relinquished the Chair to the Mayor.
Mr. Trout inquired as to the number of trees that are planted
and/or replaced on an annual basis; how many trees should be planted
annually, and does the City have a certain number of trees targeted for
planting annually; whereupon, John W. Coates, Manager, Department
of Parks and Recreation, advised that a figure is targeted in the Capital
Maintenance and Equipment Replacement Program which was
established a number of years ago and he would provide Council with
the information.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
CAPITAL IMPROVEMENTS PROGRAM-BONDS: Diane S. Akers,
Acting Assistant City Manager, presented a briefing on the City's
Capital Improvement Program (CIP). She advised that in fiscal year
1996-97, a participation process was utilized to develop the CIP and to
determine the projects to be included in the $39.03 million bond
referendum which was overwhelmingly approved by City voters in
November 1997. She explained that information from the participation
process was used in developing the fiscal year 1999-2002 CIP, which
17
included projects funded from the $39 million bond referendum, and
include the following categories: Bridges - $2.8 million, Buildings - $8.2
million, Economic Development - $2.75 million, Parks - $4.8 million,
Storm Drains - $2.6 million, Public Schools - $13.623 million, and
Streets and Sidewalks - $4.255 million.
Ms. Akers advised that the City has a Five Year Capital
Improvements Program for capital expenditures to address the long
term capital needs of the City of Roanoke, and in January 1999, Council
was presented with an updated ClP for fiscal years 1999-2003 and the
update included projects completed during the last fiscal year and no
longer included in the CIP, new projects considered by Council and
added to the CIP, and projects which required additional funding. She
pointed out that the current CIP totals $322.5 million and includes
projects in seven major categories, and referred to a list of unfunded
CIP requests totaling $160.9 million that are spread among the various
categories, which list was developed using Council's input, a citizen
CIP workshop, and requests from City staff. She advised that currently,
City staff is in the process of updating the CIP for fiscal year 2000 -
2004; that while additional funding for capital projects is not available,
the update will focus on the status of projects previously approved and
funded by Council, identifying projects that were completed during the
last fiscal year and no longer included in the CIP, identifying those
projects requiring additional funding, and updating the list of Priority
II, Unfunded Capital Project Requests. She further advised that in the
upcoming months, Council will be provided with an updated CIP for
fiscal year 2000-2004 and Council's input is requested as to priorities
for future capital projects. She called attention to the need to continue
to build debt capacity to fund future capital projects.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ITEMS RECOMMENDED FOR ACTION:
GRANTS-NORTHWEST CHILD DEVELOPMENT CENTER: The
Acting Assistant City Manager submitted a written report of the Acting
City Manager advising that the Northwest Child Development Center
approached Council on December 21, 1998, requesting one time
funding assistance, in the amount of $400,000.00, to purchase and
renovate property located at 1523 Melrose Avenue, N. W.; Council
appropriated Community Development Block Grant (CDBG) funds on
June 21, 1999, pursuant to Ordinance No. 34348-062199, including
18
ACTION:
$100,000.00 in grant funds, for the Northwest Child Development
Center; fiscal year 1999-2000 General Fund budget contains
$600,000.00 in capital funding for renovation of Victory Stadium; and
funding, in the amount of $300,000.00, from this funding source was
earmarked for the Northwest Child Development Center to fully fund its
original request for $400,000.00.
The Acting City Manager further advised that the Northwest Child
Development Center, a 501(c)(3) non-profit corporation, is now
requesting funds, in the amount of only $350,000.00, to acquire the
building; as owners of the property, Northwest Child Development
Center will be able to obtain other funding sources to cover the cost of
renovating the building within the next five years; various foundations
and organizations are hesitant in providing grants for projects to non-
profit organizations that lease rather than own the property they
occupy; and CDBG funds, in the amount of $100,000.00 and $250,000.00
from the General Fund will be used by the Northwest Child
Development Center to purchase the facility.
The Acting City Manager recommended that he be authorized to
execute the agreement with the Northwest Child Development Center,
providing a $100,000.00 grant of CDBG funds and $250,000.00 from the
General Fund for acquisition of the building located at 1523 Melrose
Avenue, N. W., said agreement to be approved as to form by the City
Attorney; that Council authorize a transfer of funds in the amount of
$250,000.00 from the General Fund Transfer to Capital Projects Fund to
the Transfer to Grant Fund account; and that Council further establish
a revenue estimate in the same amount in the Grant Fund and an equal
appropriation in an account to be established in the Grant Fund by the
Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34556-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund and Grant Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 335.)
Mr. Trout moved the adoption of Ordinance No. 34556-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
19
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34557-111599) A RESOLUTION authorizing the appropriate City
officials to enter into a Community Development Block Grant (CDBG)
Agreement, and any necessary amendments thereto, with the
Northwest Child Development Center, upon certain terms and
conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 336.)
Mr. Trout moved the adoption of Resolution No. 34557-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
NEIGHBORHOOD ORGANIZATIONS-HOUSING/AUTHORITY-
GRANTS: The Acting Assistant City Manager submitted a written report
of the Acting City Manager advising that each year since 1992, the City
of Roanoke has received a HOME entitlement grant from the U. S.
Department of Housing and Urban Development (HUD); HOME funds
are used to increase the amount of affordable housing available to
families with incomes up to 80 per cent of the area median (e. g.
$36,500.00 for a family of four); of each year's HOME grant, 15 per cent
must be reserved for projects conducted by certified Community
Housing Development Organizations (CHDOs); the City has certified
The Northwest Neighborhood Environmental Organization (NNEO) to
be a bona fide CHDO, as defined by HUD; and NNEO has successfully
conducted CHDO projects for the City since 1993.
It was further advised that for the 1999-2000 period, Northwest
Neighborhood Environmental Organization, Inc., requested CHDO
funds for acquisition and construction or rehabilitation of two
properties in the 500 block of Loudon Avenue, N. W., which will be
offered for sale as affordable housing to eligible families; Council
20
ACTION:
authorized $50,000.00 in new CHDO funding for NNEO as part of the
Annual Update to the Consolidated Plan approved for submission to
HUD on May 11, 1999, pursuant to Resolution No. 34281-051199; HOME
funds must be matched at a rate of 12.5 per cent, or $6,250.00, for the
NNEO project; and the match requirement has already been met
through program income from closed-out Urban Development Action
Grants (UDAG) which the City uses to support portions of the delivery
costs of HOME activities, therefore, no additional outlay of City funds
will be needed to meet the match requirement.
The Acting City Manager recommended that he be authorized to
execute a 1999-2000 HOME Agreementwith NNEO, approved as to form
by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34558-111599) A RESOLUTION authorizing the appropriate City
officials to enter into the 1999-2000 HOME Investment Partnership
(HOME) Program Agreement, and any necessary amendments thereto,
with the Northwest Neighborhood Environmental Organization, Inc.
(NNEO), upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 337.)
Mr. Trout moved the adoption of Resolution No. 34558-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
TOWER PARKING GARAGE-FIRST UNION NATIONAL BANK: The
Acting Assistant City Manager submitted a written report of the Acting
City Manager advising that First Union National Bank (FUNB) entered
into a parking agreement with the City of Roanoke dated October 14,
1998; the agreement was based on First Union creating or relocating
200 additional qualifying job positions in Roanoke's Enterprise Zone
One between May 1, t997, and October 31,1997, and maintaining those
positions during the term of the parking agreement; First Union has
21
maintained the 200 job positions referred to in the parking agreement
and has submitted documentation to support its qualified job positions;
the current parking agreement dated October 14, 1998, which expires
on December 15, 1999, unless renewed, provides for 200 parking
permits at a rate of $35.00 per parking permit per month in the Tower
Parking Garage; and the total monthly rate for the 200 spaces is
$7,000.00; and the new rate for the 1999-2000 renewed agreement
would rise to $40.00 per parking permit per month, which agreement
would be renewable for one additional year (2000-2001) at the rate of
$40.00 per parking permit per month.
Itwas further advised that First Union officials forwarded a letter
dated September 28, 1999, requesting renewal of the parking
agreement at the increased rate of $40.00 per parking permit per month;
however, First Union inadvertently gave notice a few days past the
September 15, 1999, three-month time period for a renewal notice
contained in the terms of the parking agreement and the letter was not
received by the City until September 30, 1999; First Union's letter also
included a staffing report evidencing that the 200 job positions have
been maintained; and the information was audited before proceeding
with renewal of the agreement; and the City of Roanoke has the option
to accept the request of First Union for renewal or to reject the request
for renewal for one year from December 16, 1999, through December
15, 2000, with an option to extend for one additional year, both at $40.00
per parking permit per month rate, which equals $8,000.00 per month.
The Acting City Manager recommended that Council accept the
request of First Union National Bank to renew the parking agreement
for one year, from December 16, 1999, to December 15, 2000; authorize
the Acting City Manager to execute the appropriate renewal agreement
with First Union, in a form to be approved by the City Attorney; and
further authorize the Acting City Manager to renew the parking
agreement for one additional year, from December 16, 2000, to
December 15, 2001, if First Union requests such renewal and complies
with the terms of the parking agreement.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34559-111599) A RESOLUTION accepting First Union National
Bank's (FUNB) request to renew for one year the parking agreement
with the City dated October 14, 1998; authorizing the City Manager to
22
ACTION:
execute an appropriate renewal agreement with FUNB; and authorizing
the City Manager to renew the parking agreement for one additional
year if FUNB requests such additional renewal and complies with the
terms of the parking agreement.
(For full text of Resolution, see Resolution Book No. 62, page 337.)
Mr. Trout moved the adoption of Resolution No. 34559-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-GRANTS-YOUTH: The Acting Assistant City Manager
submitted a written report of the City Manager advising that the City of
Roanoke received notice of a grant award for unsolicited funds from
the Department of Criminal Justice for a planning grant, in the amount
of $19,179.00, for fiscal year 1999-2000; the goal of the grant is to seek
the reduction of delinquency and recidivism through improvements in
the juvenile justice system and increased accountability for juvenile
offenders within a continuum of graduated sanctions; and
implementation of the grant will be administered by the City's Office on
Youth.
It was further advised that presently, no planned assessment of
the juvenile justice programs/services has been done; changes in the
Code of Virginia as a result of the actions of the 1998 General Assembly
responding to the recommendations for increased sanctions for
juvenile offenders from the Governor's Commission on Juvenile Justice
reform have emphasized increased sanctions in the community for
juvenile offenders; and the City of Roanoke should have a plan of need
to address gaps in services to this population and to their families.
The Acting City Manager recommended that he be authorized to
execute the required grant agreements and appropriate measures to
accept the grant from the Department of Juvenile Justice; that the
Director of Finance be authorized to establish a revenue estimate in the
amount of $19,179.99 in the Grant Fund and appropriate funds totaling
$~9,179.00 to the following expenditure accounts:
23
ACTION'
Account No.
2010 $11,179.00
2044 2,000.00
2046 1,000.00
2066 5,000.00
Fees for Professional Services
Training and Development
Mileages
Program Activities
Total $19,179.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34560-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 339.)
Mr. Trout moved the adoption of Ordinance No. 34560-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#34561-111599) A RESOLUTION authorizing acceptance of a
Juvenile Accountability Incentive Block Grant from the Virginia
Department of Criminal Justice Services on behalf of the City,
authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws,
regulations, and requirements pertaining thereto.
(For full text of Resolution, see Resolution Book No. 62, page 340.)
Mr. Trout moved the adoption of Resolution No. 34561-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
24
ACTION:
POLICE DEPARTMENT-CITY EMPLOYEES: The Acting Assistant
City Manager submitted a written report of the Acting City Manager
advising that Resolution No. 4748 established a policy for payment of
a salary adjustment to injured employees in only the Fire/EMS and
Police Departments for a period of 60 days to ensure that a police
officer or a firefighter receives full salary if an accident occurs on the
job and causes the employee to lose time from work; Police Officer
Holly Willoughby, Mounted Patrol Unit, suffered job-related injuries on
July 1, 1999; on October 20, 1999, Council authorized an extension of
benefits for 60 days, which expired on October 29, 1999; and Officer
Willoughby has remained off duty, under doctor's care, from the date
of injury, she is progressing slowly and no medical determination has
been made at this time regarding her return to duty.
The Acting City Manager recommended that Council authorize
supplemental salary payments to Officer Willoughby for another 60
days, from October 30, 1999 to December 18, 1999.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34562-111599) A RESOLUTION extending the pay benefits
provided for by Resolution No. 4748 for a certain employee of the City.
(For full text of Resolution, see Resolution Book No. 62, page 340.)
Mr. Hudson moved the adoption of Resolution No. 34562-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Council Member Swain inquired as to benefits, if any, afforded to
other City employees injured in the line of duty, other than employees
of the Police, Fire and Emergency Medical Services Departments;
whereupon, the Director of Public Safety advised that Ordinance No.
4748 pertains only to employees of Police, Fire and Emergency Medical
Services and all other City employees are covered by Workers
Compensation laws.
25
Following an explanation of the benefits afforded to Fire, Police
and Emergency Medical Services personnel, compared with Workers
Compensation benefits which are provided to all other City employees
injured in the line of duty, Council Member Swain requested that the
matter be referred to the City Manager for review so as to eliminate any
perception of discriminatory practices in the overall City workforce,
with a follow-up report to Council.
BONDS/BOND ISSUES-BUDGET-ECONOMIC DEVELOPMENT-
INDUSTRIES: The Acting Assistant City Manager submitted a written
report of the Acting City Manager advising that the City entered into a
Performance Agreement dated March 19, 1999, with Johnson and
Johnson Vision Products, Inc., and the Industrial Development
Authority of the City of Roanoke (IDA); the Performance Agreement
provides that the City will appropriate $9,174,611.00 to fund off-site
improvements for a new facility in the City of Roanoke - $2,000,000.00
by the City and appropriations to the IDA of $7,174,611.00 for grants to
Johnson and Johnson for site development and eligible costs;
$7,600,000.00 of the above funds were to be secured through the sale
of Series 1999 General Obligation Bonds; and Series 1999 General
Obligation Bonds have been sold.
It was further advised that off-site improvements for the project
have begun and payments will be required soon from the City for those
items; Johnson and Johnson is in the process of preparing all
documentation on site improvements for submittal to the IDA and has
requested a grant payment of $4,000,000.00 from the IDA, pursuant to
the Performance Agreement, and the IDA will request funding for the
grant from the City; Council has previously directed that funds for the
project be appropriated to the IDA pursuant to Ordinance No. 34215-
031999; and the $7,600,000.00 to be provided by the above bond funds
needs to be made available for the project.
The Acting City Manager recommended that Council authorize
appropriation of $7,600,000.00 in 1999 Series General Obligation Bonds
Proceeds, as follows: $5,600,000.00 to Account No. 008-002-9701,
Johnson and Johnson Development; and $2,000,000.00 to Account No.
008-002-9700, Johnson and Johnson Off-Site Improvements.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
26
ACTION:
(#34563-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 342.)
Mr. Trout moved the adoption of Ordinance No. 34563-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... O.
BUDGET-GREENWAY SYSTEM: The Acting Assistant City
Manager submitted a written report of the City Manager advising that
Council was briefed on the status of greenways in the Roanoke Valley
at its regular meeting on January 4, 1999, by Liz Belcher, Roanoke
Valley Greenways Coordinator, Kit B. Kiser, Director of Utilities and
Operations, Philip C. Schirmer, Assistant City Engineer, and Greg Reed,
Civil Engineer II; and following the briefing, the City Manager was
requested to proceed with preparation of a location study.
It was further advised that advertisement of public notice to seek
consultant services for a location study and design of a greenway from
the Salem City limit to Explore Park and running generally along the
Roanoke River was advertised on February 28, 1999; qualification
proposals were received from six firms; the selection committee held
personal interviews with the four most qualified firms and deemed the
firm of Anderson and Associates of Virginia, Inc., as the most qualified.
It was explained that contract negotiations are complete and a
lump sum agreement has been reached with Anderson and Associates
of Virginia, Inc., in the amount of $60,000.00, which is considered to be
a fair price for the Scope of Services negotiated.
The Acting City Manager recommended that Council appropriate
$70,000.00 from CMERP to a capital account to be established by the
Director of Finance entitled, "Roanoke River Greenway."
(For full text, see report on file in the City Clerk's Office.)
27
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#34564-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 343.)
Mr. Trout moved the adoption of Ordinance No. 34564-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-BRIDGES-DOWNTOWN NORTH: The Acting Assistant
City Manager requested that a report in connection with a contract for
the Downtown North Parking Garage and conversion of First Street
Bridge to a pedestrian bridge be withdrawn.
BUDGET-COMMUNICATIONS DEPARTMENT: The Acting
Assistant City Manager submitted a written report of the Acting City
Manager advising that Council authorized the Regional Radio System
on May 12, 1997, as a part of fiscal year 1997-98 budget study; the
Intergovernmental Agreement between Roanoke City and Roanoke
County was executed on December 16, 1997; a contract with Motorola,
Inc., was executed for installation of the system on December 17, 1997;
and the project is to be implemented in three phases and completed by
June 2000.
It was further advised that the project, totaling $6.7 million, is
currently on schedule and has been activated for Phase I (Fire/EMS)
and Phase II (Police); Public Works, Utility Line Services and Parks and
Recreation departments are scheduled to be activated by July 1, 2000;
project funding includes a $2.5 million capital lease repayable over
seven years, with the first year's payment having been made during
fiscal year 1998-99, and the second payment will be due in January
2000; $508,100.00 was included in Transfers to Capital Projects Fund
as part of the adopted General Fund budget for Fiscal Year 1999-2000
to fund the capital lease payment and system maintenance contract;
and budgeted funding of $508,100.00 needs to be appropriated in the
proper Debt Service and Capital Projects Fund accounts.
28
The Acting City Manager recommended that Council authorize
the transfer of $445,052.00 from Transfers to Capital Projects to the
Debt Service Fund for payment of the capital lease and appropriate
$63,048.00 from Transfers to Capital Projects to Capital Project Account
No. 008-050-9614-9003 - Regional Radio System.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#34565-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 344.)
Mr. Trout moved the adoption of Ordinance No. 34565-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
BUDGET-TAXES-COUNCIL-FEE COMPENDIUM: The Director of
Finance submitted a written report transmitting an updated Revenue
Compendium for the City through fiscal year 1999. He advised that the
Revenue Compendium provides a detailed trend analysis of General
Fund and School Fund revenue sources that finance the operations of
City government, and serves as a resource to be used to familiarize
staffwith individual revenue sources and the fiscal capacity of the City.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
and Revenue Compendium would be received and filed.
29
Council Member White requested a review of the annual service
charge, which is currently an amount equal to 20 per cent of the City of
Roanoke real estate tax levy imposed on certain tax exempt property,
to determine if the service charge is sufficient to cover the cost of
providing City services; and, if it is discovered that certain tax exempt
properties are not paying a sufficient service charge to cover the cost
of City services, Council Member Swain inquired if a revised service
charge could be adopted retroactive.
It was the consensus of Council to refer the matter to the
Financial Planning Session to be scheduled in February/March 2000.
(March 4, 2000 - Financial Planning Session.)
CITY EMPLOYEES-PENSIONS-GRANTS: The Director of Finance
submitted a written report advising that the City of Roanoke has 32
employees whose salary and fringe benefits are paid with Federal or
State grant funds; these grant employees receive the same fringe
benefits as City employees, except for retirement benefits; normally,
grants are approved and funded for a period of one year; due to the five
year vesting requirement for the City Pension Plan, a retirement
contribution equal to nine per cent of total salary is paid on behalf of all
grant employees to a Deferred Compensation Plan managed by the
International City Management Association, Retirement Corporation
(ICMA); and grant employees are not members of the City of Roanoke
Pension Plan, which might deter City employees from applying for
potentially higher paying grant positions due to the fact that they would
end their membership in the City Pension Plan.
It was further advised that several grant employees have inquired
about membership in the City of Roanoke Pension Plan; average
service time for grant employees equals four and one-half years; a
recent survey of other local retirement systems in Virginia reflected that
grant employees are included in their pension plans; Slabaugh Morgan
White & Associates, actuary for the Pension Plan, states that no
actuarial liability would be created by allowing grant employees as
irrevocable option to become a member of the Pension Plan in lieu of
the nine per cent employer paid contribution to ICMA; and if this option
were granted, there would be no additional cost to the City for these
employees to be members of the Pension Plan since their respective
grant would be required to pay the contributions.
30
The Director of Finance recommended that a "window of
opportunity" be opened for the current 32 grant employees, beginning
December 13, 1999, and ending at the close of business on
December 31, 1999, to make an irrevocable election to become an
active member of the City of Roanoke Pension Plan as of January 1,
2000, or continue to receive the employer paid ICMA contribution;
service accumulation in the City Pension Plan would begin on this date
and each current grant employee would retain the employer paid ICMA
contributions, including investment returns; and all new grant
employees hired on or after December 13, 1999, would be given the
irrevocable option of becoming a member of the City Pension Plan or
having an employer paid retirement contribution to the ICMA Deferred
Compensation Plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency Ordinance:
"AN ORDINANCE amending the definition of "Employee" in
§22.1-2, Definitions, and amending §22.1-3, Membership Generally, by
adding a new subsection (c4), Chapter 22.1, Pensions and Retirement,
Code of the City of Roanoke (1979), as amended; and providing for an
emergency."
Mr. Trout moved the adoption of the ordinance. The motion was
seconded by Mr. Swain.
Ms. Mariam Alam-Stacy, 1922 Cambridge Avenue, S. W., a City
grant employee, advised that City employees paid or funded with grant
money have expressed concerns regarding their retirement package for
many years. She stated that she learned on Wednesday, November 10,
that the report of the Director of Finance was to be included on the City
Council agenda for November 15, at which time she left a message for
the Director of Finance that a group of affected grant employees would
like to meet with him to review the recommendation, and she further
expressed concern that the Council Chamber should not be the first
place to voice their concerns; however, the only communication she
received from the Finance Department was a letter in the mail on
Saturday from the City's Retirement Administrator which was written
in the tone that the recommended action in the report of the Director of
Finance was a "done deal". She pointed out that informational
meetings have been scheduled and deadlines have been established
for enrolling in the City's retirement plan. She stated that for years,
31
grant employees have tried to work with their supervisors to reach a
consensus on the retirement issues, and because of her faith in the
organization, she did not want to approach the employee union or take
a stance directly before City Council. She added that the City has been
very good at involving citizens in decisions that affect them, but she
has been disillusioned to find that the City has not been as interested
in its employees when it comes to retirement issues, or perhaps the
problem is that grant employees are not considered to be members of
the City organization. She explained that the classification of grant
employee is not recognized by the City Code which is the reason that
the proposal to define grant employees is before Council today, and
referred to Section 22.1-3(b) of the Code of the City of Roanoke, 1979,
as amended, which provides that any person who is employed or
reemployed on or after July 1, 1984, shall become a member of ESRS;
therefore, the entire categorization of grant employee has been a policy
decision not endorsed by City Code and it would appear that the so
called grant employee should have been included in the retirement plan
to begin with. She advised that the Roanoke Neighborhood Partnership
has been in existence for over 20 years, along with the City's Office on
Youth, the Office of Grants Compliance has existed for over 15 years,
and for many years Building Inspectors were funded by HUD grants.
She explained that one of the problems with the ICMA Deferred
Compensation Plan is that it does not have equal benefits, with unequal
returns from investments, and one has the option if they receive a
pension to shelter funds in a Deferred Compensation Plan such as
ICMA which limits the amount of money that one can invest. She stated
that the recommendation of the Director of Finance benefits new
employees, but it is disrespectful to those employees who have worked
for the City from 15 - 25 years. In summary, she advised that for years,
grant employees have been given a lesser retirement package, for years
employees who are in seemingly permanent positions have tried to
negotiate to be considered as City employees, and ICMA is not equal to
the benefits of the City's retirement package. She requested that
Council table the recommendation of the Director of Finance for two
months and that the City Attorney review the definition of City
employees to determine the eligibility of Grant employees as City
employees and that a committee of affected employees be appointed
to work with the City Manager, City Attorney, Director of Finance, and
the Board of Trustees of ESRS to reach a satisfactory solution, with a
report to Council.
32
Mr. Charles A. Harlow, 1375 Stoutamire Drive, Salem, Virginia, a
City grant employee, advised that he was of the understanding that a
group of employees would meet with the City Administration to discuss
the matter. He stated that from November 15, 1999 until December 31,
1999, is not sufficient time to discuss retirement issues of grant
employees.
Following discussion, Ms. Wyatt offered a substitute motion that
the matter be tabled to allow the City Administration to meet with the
approximately 32 affected grant employees in an effort to reach an
understanding. The motion was seconded by Mr. White and
unanimously adopted.
REPORTS OF COMMITTEES:
LEGISLATION: Council Member William White, Sr., Chairperson,
Legislative Committee, presented a written report on behalf of the
Committee, transmitting the proposed year 2000 Legislative Program.
It was advised that on November 10, 1999, Council's Legislative
Committee met to review the proposed year 2000 Legislative Program;
after careful review, the Committee recommended the Program to
Council for favorable action; the Schools portion of the Program was
approved by the School Board on November 9, 1999; it is planned to
reconvene the Legislative Committee in December, after the Governor's
budget is released, to prioritize action items listed in the Program, in
order to help focus efforts of the City's Legislative Liaison; and the
recommended Legislative Program will advance the legislative interests
of the City and its people at the year 2000 Session of the Virginia
General Assembly.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34566-111599) A RESOLUTION adopting and endorsing a
Legislative Program for the City to be presented to the City's delegation
to the 2000 Session of the General Assembly.
(For full text of Resolution, see Resolution Book No. 62, page 345.)
33
ACTION:
Mr. White moved the adoption of Resolution No. 34566-111599.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-BUDGET-FLOOD
REDUCTION/CONTROL: Council Member Carroll E. Swain, Chairperson,
Bid Committee, presented a written report on behalf of the Committee,
in connection with bids received by the City for 1999 Miscellaneous
Drainage Projects composed of the following: a concrete flume on
Andrews Road, N. W., ditch improvements along Monterey Road, N. W.,
a storm drainage system on Barnhart Drive, S. W., and a storm drainage
system on Belle Aire Circle, S. W.; due to the severity of historic
flooding damages at these locations, they have received high priority
rankings in the City's CIP Drainage Program; stormwater at these
locations has flooded both the streets and the adjacent homes; and
following advertisement, bids were publicly opened and read, with S. C.
Rossi and Co., Inc., submitting the Iow bid, in the amount of
$133,231.00.
The Bid Committee recommended that Council take the following
actions:
Authorize the Acting City Manager to enter into a
contractual agreement with S. C. Rossi & Co., Inc., in a
form approved by the City Attorney, in the amount of
$133,231.00 and 120 consecutive calendar days, with a
project contingency of $20,000.00 (15 per cent), for a total
of $153,231.00 to construct the 1999 Miscellaneous
Drainage Projects.
Transfer funding in the amount of $34,147.00 from project
Account No. 008-052-9568, $41,539.00 from project
Account No. 008-052-9581 and appropriate $6,700.00 from
Capital Projects Fund Balance Account No. 008-3329 to an
account to be established by the Director of Finance
entitled, "1999 Miscellaneous Drainage Projects".
34
Transfer funding, in the amount of $70,845.00, from 1996
Bonds (Storm Drains) Account No. 008-052-9701-9176, to
an account to be established by the Director of Finance
entitled, "1999 Miscellaneous Drainage Projects".
The Acting Assistant City Manager submitted a written report of
the Acting City Manager concurring in the recommendation of the Bid
Committee.
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34567-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 346.)
Mr. Swain moved the adoption of Ordinance No. 34567-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34568-111599) AN ORDINANCE accepting the bid of S. C. Rossi
& Company, Inc., to construct the 1999 Miscellaneous Drainage
Projects, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 347.)
Mr. Swain moved the adoption of Ordinance No. 34568-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
35
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
TRAFFIC-STREET LIGHTS-SIDEWALK/CURB AND GUTTER-
BUDGET: Council Member Carroll E. Swain, Chairperson, Bid
Committee, presented a written report on behalf of the Committee, in
connection with bids received by the City for Williamson Road and
Church Avenue improvements, which were identified in the Outlook
Roanoke planning report; advising that the part of the improvements
that were advertised for competitive sealed bidding consists of
proposed improvements for streetscape enhancements, including
sidewalk, curb, crosswalks and landscaping on Williamson Road
between Salem Avenue and Franklin Road and on Church Avenue
between Williamson Road and Market Street; and street lighting will be
provided to the area by Appalachian Power Company d/b/a American
Electric Power (AEP) on a sole source basis.
It was further advised that the portion of the project subject to
competitive sealed bidding was advertised, and bids were publicly
opened and read with H. & S. Construction Company submitting the Iow
base bid in the amount of $210,660.40; AEP has provided an estimate
to install the desired street lights, fixtures and associated electric
service for $200,010.00; the proposed street light installation is in
accordance with the current Street Light Agreement between the City
of Roanoke and AEP; the Office of Supply Management has determined
that AEP is a sole source for this installation and maintenance, which
approach will obligate AEP to operate and maintain the street lights
under an annual tariff system used for most of the City's public street
lights; and monthly operation and maintenance cost for all of the street
lights included in the project is $669.36.
The Bid Committee recommended that Council authorize the
Acting City Manager to execute a unit price contract for the above
referenced streetscape improvements, in a form to be approved by the
City Attorney, with H. & S. Construction Company, in the total amount
of $230,131.40 (which consists of $210,660.40 - Base Bid + $6,200.00 -
Alternate No. 2 + $13,271.00 - Alternate No. 3), with 120 calendar days
for completion of the project; and further authorize the Acting City
Manager to execute appropriate purchase orders with AEP for the
proposed street lights at an estimated cost of $200,010.00; the Office
of Supply Management has determined that AEP is a sole source for
36
ACTION:
ACTION:
this installation and maintenance; authorize transfer of $460,141.40
from the sale of Series 1999 Bonds Account No. 008-052-9709-9191, to
Account No. 008-052-9567-9001, Williamson-Church Streetscape; and
reject all other bids received by the City.
The Acting Assistant City Manager submitted a written report of
the Acting City Manager concurring in the recommendation of the Bid
Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34569-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 348.)
Mr. Swain moved the adoption of Ordinance No. 34569-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34570-111599) AN ORDINANCE accepting the bid of H. & S.
Construction Company, for the Williamson Road and Church Avenue
Improvements, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the
City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 349.)
Mr. Swain moved the adoption of Ordinance No. 34570-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
37
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34571-111599) AN ORDINANCE authorizing a purchase order
to Appalachian Power Company d/b/a American Electric Power (AEP)
for the street light installation for the Williamson Road and Church
Avenue Improvements Project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 350.)
Mr. Swain moved the adoption of Ordinance No. 34571-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
INDUSTRIES-ECONOMIC DEVELOPMENT: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for construction of Frontage Road Improvements for Ordway
Drive and Ferndale Drive, N. W.
It was advised that the City of Roanoke entered into a
Performance Agreement with Johnson and Johnson Vision Products,
Inc., dated March 19, 1999, which states that Johnson and Johnson has
acquired 31.206 acres of land (Official Tax Nos. 6460101 and 6460106)
for the purpose of constructing and operating a manufacturing facility;
the Performance Agreement requires the City of Roanoke to complete
certain off-site improvements required to provide access to the
Johnson and Johnson facility, which are to be completed by July 1,
2000, and include the following proposed improvements: Frontage
Road is to be extended so that the Johnson and Johnson site will be
accessible from Peters Creek Road and Hershberger Road, which will
be handled by a future contract; the present project involves
construction of the following improvements to Ferndale Drive and
Ordway Drive: a cul-de-sac will terminate Ferndale Drive approximately
38
ACTION:
400' from its intersection with Ferncliff Avenue, and Ordway Drive will
be extended so that Johnson and Johnson will have access to the back
of its manufacturing site.
It was further advised that the project was advertised; bids were
publicly opened and read, with L. H. Sawyer Paving Co., Inc., submitting
the Iow bid, in the amount of $479,195.61, for the contract; and total
construction cost is estimated, as follows:
Construction Contract
Contingency
$479,195.61
50,000.00
Total $529,195.61
The Bid Committee recommended that Council authorize the
Acting City Manager to execute a contract, in a form to be approved by
the City Attorney, with L. H. Sawyer Paving Co., Inc., in the amount of
$479,195.61, to provide for construction of Frontage Road
Improvements for Ordway Drive and Ferndale Drive.
The Acting Assistant City Manager submitted a written report of
the City Manager concurring in the recommendation of the Bid
Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34572-111599) AN ORDINANCE accepting the bid of L. H.
Sawyer Paving Company, Inc., for construction of the Frontage Road
Improvements for Ordway Drive and Ferndale Drive, upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 351.)
Mr. Swain moved the adoption of Ordinance No. 34572-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
39
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-BRIDGES: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for the
Broadway Street Bridge Replacement Project, which was identified in
the Bridge Inspection Program with the highest priority need for
replacement; advising thatthe projectwas property advertised and bids
were publicly opened and read, with Allen R. Neely Company
submitting the Iow bid in the amount of $238,203.90.
The Bid Committee recommended that Council authorize the
Acting City Manager to execute a unit price contract, in a form to be
approved by the City Attorney, with Allen R. Neely Company, in the
amount of $238,203.90 and 120 calendar days for completion, with a
project contingency of $30,000.00; authorize transfer of $268,204.00
from the Series 1999 Bond Account No. 008-052-9709-9190 to a new
account to be established by the Director of Finance entitled,
"Broadway Street Bridge"; and reject all other bids received by the City.
The Acting Assistant City Manager submitted a written report of
the Acting City Manager concurring in the recommendation of the Bid
Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34573-111599) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 352.)
Mr. Swain moved the adoption of Ordinance No. 34573-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
4O
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Swain offered the following emergency ordinance:
(#34574-111599) AN ORDINANCE accepting the bid of Allen R.
Neely Company, for the Broadway Street Bridge Replacement Project,
upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 353.)
Mr. Swain moved the adoption of Ordinance No. 34574-111599.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
FLOOD REDUCTION/CONTROL-PURCHASE/SALE OF
PROPERTY: Kit B. Kiser, Chairperson, Flood Plain Committee,
presented a written report on behalf of the Committee, in connection
with the Roanoke River Flood Reduction Project, Residential
Acquisition Policy, Hannah Mobile Home Court property, advising that
in the City's original intent for acquisition of property for the Roanoke
River Flood Reduction Project, no residential homes were intended for
removal; the original design for the project included a retaining wall at
the Hannah Mobile Home Court property; construction of the retaining
wall would have allowed the 42 mobile homes located between Hannah
Circle and the Roanoke River to remain in place; and current project
design has replaced the retaining wall with a bench cut and would
require the removal of approximately 39 existing mobile homes.
It was further advised that the Flood Plain Committee met on
June 22, 1999, to review and discuss specifics of the property
acquisition issue; a phase two environmental site assessment has
been performed on the property and no environmental problems were
41
ACTION:
found on the part of the property needed for the bench cut; relocating
the mobile homes will be difficult due to the age of the homes and the
lack of available sites in the Roanoke Valley; owners of the property,
Trompeter Brothers, L. C., Phillip Trompeter, Constance Trompeter
Hausman, have been contacted regarding possible sale of the property
and as of this date, no response has been received; under the City's
agreement with the Corps of Engineers, the City is responsible for 100
per cent of property acquisition and relocation costs; and the City is
currently faced with spending additional relocation funds for the
property in order to keep the benefit/cost ratio above 1/1 and therefore
maintain Federal funding for the overall Roanoke River Flood Reduction
Project.
The Flood Plain Committee recommended that Council approve
changing the City's original intent regarding acquisition of residential
property and relocation of residential property owners or tenants for
the Hannah Mobile Home Court Property (Official Tax Nos. 1222403,
1222404, 1221406) in the Roanoke River Flood Reduction Project, and
allow acquisition of such property by purchase, or condemnation if a
voluntary sale cannot be obtained, and relocation of the affected
property owners or tenants; and property acquisition cost and cost of
relocating the affected property owners or tenants will be subject to
approval by Council.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34575-111599) AN ORDINANCE approving a change in the
City's prior intent regarding the acquisition of residential property and
the relocation of residential property owners or tenants for a portion of
the Hannah Mobile Home Court property identified by Official Tax Nos.
1222403, 1222404, and 1221406; authorizing the City Manager to
implement such change; authorizing the City Manager to proceed with
the acquisition of such property by a voluntary purchase or by
condemnation, if a voluntary purchase cannot be obtained, pursuant to
Ordinance No. 29733-91189, all for the purposes of the Roanoke River
Flood Reduction Project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 354.)
Mr. Trout moved the adoption of Ordinance No. 34575-111599.
The motion was seconded by Mr. Swain.
42
Mr. James Leonard, 1935 Hope Road, S. W., advised that if
Council adopts the ordinance presently under consideration, it will
authorize the expenditure of $1 million and a large portion of that
amount will go toward the relocation of 39 trailers at $20,000.00 per
trailer, which seems like an exorbitant sum of money for that purpose.
He inquired as to where the trailers will be relocated and to whom will
the funds be paid.
The Director of Utilities and Operations advised that under the
Uniform Relocation Act, the City is required to compensate the
landowner for acquisition of the real property, and the trailers are
considered to be the personal property of the owner. He advised that
to date the City has not engaged in discussions with property owners
because to begin those discussions would trigger an element of the
Uniform Relocation Act and the position of Council is necessary before
negotiations commence. He stated that it is not known if all of the
trailers will be relocated, some persons may prefer to accept an equal
amount of money and purchase a home, or they may choose to move
into an apartment, etc.
Mr. Leonard requested a break down on the number of trailers
owned by the owners of the trailer park and those trailers that are
owned by the persons who reside in them; whereupon, Mr. Kiser
advised that he would provide Council with the requested information,
with a copy to Mr. Leonard.
Ms. Barbara N. Duerk, 2607 Rosalind Avenue, S. W., advised that
she participated in the public process when the need for flood
reduction on the Roanoke River was discussed and at that time the
study included a recreational trail to meet the cost benefit ratio of one
to one to make the Corp of Engineers project possible and also
included a recreational trail that would bridge the river to the trailer
park; however, that is no longer a part of the project because it does
not allow for the one to one cost benefit ratio. She called attention to
a concern that City Council and the City Administration assured
persons who addressed Council that their homes would not be taken
as a result of the flood reduction project, and advised that the one to
one ratio in altering the future design of the Roanoke River flood
reduction project can still be accomplished without compromising
Council's position and without reducing the credibility of the City
Administration.
Ordinance No. 34575-111599 was adopted by the following vote:
43
AYES: Council Members Swain, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was out of the Council Chamber.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ACTION:
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: Mr. Trout offered
the following resolution reappointing Margaret R. Baker as a Director
of the Industrial Development Authority of the City of Roanoke, to fill a
four year term on its Board of Directors, commencing October 21, 1999
and ending October 20, 2003.
(#34576-111599) A RESOLUTION reappointing a Director of the
Industrial Development Authority of the City of Roanoke, to fill a four (4)
year term on the Board of Directors.
(For full text of Resolution, see Resolution Book No. 62, page 356.)
Mr. Trout moved the adoption of Resolution No. 34576-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris
and Mayor Bowers ....................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was out of the Council Chamber.)
OATHS OF OFFICE-COMMITTEES-INDUSTRIES: Mr. Trout offered
the following resolution reappointing Lynn D. Avis as a Director of the
Industrial Development Authority of the City of Roanoke, to fill a four
year term on its Board of Directors, commencing October 21, 1999 and
ending October 20, 2003.
(For full text of Resolution, see Resolution Book No. 62, page 357.)
44
ACTION:
Mr. Trout moved the adoption of Resolution No. 34577-111599.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris
and Mayor Bowers ...................................................................... 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was out of the Council Chamber.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-COUNCIL: The Mayor presented
a communication in connection with a tiffing tribute to the late
Reverend Noel C. Taylor, former Mayor of the City of Roanoke. He
suggested that a group of Council Members, to be led by Council
Member William White, serve on a "Blue Ribbon Committee" to submit
recommendations to Council. He stated that there are approximately
20 living former Members of Council, but those who served with Mayor
Taylor such as Robert Garland, Elizabeth Bowles, Jimmy Harvey,
Wendell Butler, David Lisk, and Beverly Fitzpatrick should be contacted
to serve. He further stated that Council could deal with the issue
directly as recommended by the committee, or the matter could go
through the proper channels of the City Planning Commission.
(For full text, see communication on file in the City Clerk's Office.)
Council Member Swain advised that the composition of the
proposed committee does not include the name of a current Member of
City Council who served with Dr. Taylor for the longest period of time.
He further advised that Dr. Taylor was a Mayor of the people and,
therefore, citizens should be actively involved in recommending an
appropriate means of recognition. He suggested that the current
Members of Council be given an opportunity to appoint citizen
representatives to the committee.
The Reverend Samuel Robinson, Route 1, Daleville, Virginia,
suggested that members of the clergy and citizens be appointed to the
proposed committee.
45
ACTION:
Council Member White requested that his name be withdrawn
from the proposed committee for personal reasons. He stated that
having worked with Dr. Taylor for a long period of time, former Mayor
Taylor's goal was to bring people together, and he would not want to
be a party to dividing citizens.
Following discussion, Mr. Harris moved that a 14 member
committee be appointed at the regular meeting of Council on Monday,
December 20, 1999, with each Member of Council recommending two
appointees to the committee. The motion was seconded by Mr. Swain
and unanimously adopted.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
COUNCIL-ACTS OF ACKNOWLEDGEMENT-BRIDGES-MUNICIPAL
BUILDING: Mr. John P. Bradshaw, 3132 Burnleigh Road, S. W.,
suggested that the Second Street Bridge be named in honor of former
Mayor Noel C. Taylor (with other types of recognition to be considered
at a later date), and that the Roanoke City Municipal Building be named
in honor of Dr. Martin Luther King, Jr.
PURCHASE/SALE OF PROPERTY-COMPLAINTS-CITY
EMPLOYEES: Ms. Jeanette Manns, 1826 Tenth Street, N. W., appeared
before Council and expressed concern that citizens are not informed
when land is to be auctioned for sale in a specific neighborhood, which
would enable those citizens to have input in regard to how the land is
to be used and an opportunity to submit a bid.
Ms. Manns requested statistics on hiring and promotion of
minority persons in Roanoke City Government.
At 5:57 p.m., the Mayor declared the meeting in recess.
At 6:55 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
46
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
At 6:57 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Monday, November 15, 1999, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout,
William White, Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson,
Jr., and Mayor David A. Bowers ...................................................... 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: Diane S. Akers, Acting Assistant City
Manager; William M. Hackworth, City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
HEARING OF CITIZENS:
BUILDINGS/BUILDING DEPARTMENT-COMPLAINTS-COMMUNITY
PLANNING: Mr. Aubrey Butler, 4833 Autumn Lane, N. W., appeared
before Council in connection with alleged building code violations
pertaining to a house under construction on Autumn Lane, and advised
that at the last Council meeting, the Acting City Manager and certain
members of the City staff stated that they were aware of some of the
47
building code violations on Autumn Lane before residents reported
those violations on October 29, 1999. He stated that if this is true and
City staff knew that the house was not in compliance with the approved
building plan, why would City government allow a contractor to
continue construction of the dwelling. Even though the house was in
violation of the approved building plan, he added that it was reported
that City staff did not stop delivery of the modular unit that was en route
because of a concern that the house might be set in the street. He
advised that he was not asking Council to amend building code
requirements, but to simply enforce those regulations currently in
effect in an effort to protect the rights of citizens. He stated that there
have been repeated offenses by the contractor, it is time to draw the
line, and it is time for the citizens and taxpayers of the City of Roanoke
to feel confident that their tax dollars are being spent to hire and to
maintain a qualified Building and Planning staff that is willing to work
for the citizens of Roanoke. He presented each member of Council with
a video tape demonstrating the alleged building code violations that are
presently occurring in his neighborhood.
Mr. Douglas Woody, 4854 Autumn Lane, N. W., encouraged
members of Council to attend a meeting on Thursday, November 18,
1999, at Ridgewood Baptist Church, to discuss concerns of residents
of the neighborhood. He stated that the house presently under
construction on Autumn Lane is worth approximately $53,000.00 and
property owners in the area expect their tax assessment to be adjusted
accordingly.
Mr. Muncie Smith, 609 Woods Avenue, S. W., advised that he can
relate to the concerns of Mr. Butler and his neighbors which are also
issues that Old Southwest, Inc., has brought to Council's attention at
previous Council meetings. He further advised that there is obviously
a problem with building code enforcement and requested that Council
intervene to insure that the situation is properly addressed.
Ms. Carolyn Otterman, 601 Allison Avenue, S. W., advised that
she can also identify with the concerns of Mr. Butler and his neighbors
in dealing with the City Planning Department, the Zoning Department
and the Architectural Review Board. She stated thatshe has expressed
concerns to the Members of Council and to the Acting City Manager,
with regard to certain matters that are in need of attention in Old
Southwest; however, no replies have been received to date. She called
attention to certain building code violations that are currently taking
place in Old Southwest that have not been properly addressed by the
City.
48
George C. Snead, Jr., Director of Public Safety, advised that the
City has a competent planning and community development staff that
is dealing with the Autumn Lane situation. He further stated that City
staff reviewed the site plan and cited issues of concern to the
developer, corrections were made and ultimately building permits were
issued. He stated that an inspector from the Building Commissioner's
Office has spent considerable time on the site, and when construction
violations were observed, they were properly cited in order to bring the
developer and the contractor into compliance. He explained that one
stop work order has been issued on the project, and there have been
a number of delays while the contractor was allowed time to make the
necessary corrections based on building code requirements. He stated
that it is hoped that the neighborhood meeting on Thursday, November
18, 1999, will allow the contractor, building inspectors, citizens and the
neighborhood in general to engage in meaningful dialogue that will lead
to a greater understanding of the Autumn Lane situation.
Following further discussion, the Mayor advised that without
objection by Council, all remarks would be received and filed.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, November 15, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. and Mrs.
Joseph E. Wells and Mr. Carl S. Turner that two tracts of land lying in
the Norwich area of the City located at 2203 and 2209 Buford Avenue,
S. W., identified as Lots 28 and 32, Official Tax Nos. 1421318 - 1421322,
inclusive, be rezoned from LM, Light Manufacturing District, to RS-3,
Single Family Residential District, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, October 28 and Thursday,
November 4, 1999, and in The Roanoke Tribune on Thursday,
November 4, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that in late
1996, the Norwich neighborhood organization expressed a desire to
have its neighborhood rezoned for residential purposes; the Planning
Commission held a public hearing to rezone 174 parcels of land in May,
49
1997, from HM, Heavy Manufacturing District, and LM, Light
Manufacturing District, to RS-3, Residential Single Family District, and
CN, Neighborhood Commercial District; Joseph Wells, property owner,
appeared before the Commission at the public hearing and stated that
he supported the rezoning, however, he requested that the parcels of
land that he owned be removed from consideration.
It was further advised that there was also discussion at the
Planning Commission's public hearing about the present
nonconformity of the oil storage facility and the request of the owner
of the facility to leave the zoning as manufacturing; Commission
members discussed the overall downzoning of the area and was of the
opinion that the oil company property should not be part of the
rezoning request; the City Planning Commission did not, however,
agree to delete the six parcels of land requested by Mr. Wells; and
Council recommended rezoning of all properties in the proposed
rezoning area, with the exception of properties located on the north and
south sides of Buford Avenue, S. W. (Official Tax Nos. 1421309 -
1421322, inclusive) and on the south side of Buford Avenue, S. W.
(Official Tax Nos. 1421624 - 1421626) at its public hearing in June, 1997,
and referred the aforementioned properties back to the City Planning
Commission for further study.
It was noted that the applicant met with staff to discuss the
possibility of rezoning five parcels of land on Buford Avenue for
residential purposes; the properties are existing houses and lots that
the owners wish to rehabilitate; and the five parcels discussed were
included in those parcels referred back to the Planning Commission for
further study.
The City Planning Commission recommended that Council
approve the request to rezone five parcels of land (Official Tax Nos.
1421318 - 1421322, inclusive) that were previously part of an overall
downzoning of the Norwich area for residential purposes; and the
Planning Commission continues to believe that the area is a viable
neighborhood and the rezoning would further protect the neighborhood
character and environmental quality.
(For full text, see report on file in the City Clerk's Office.)
Mr. Joseph E. Wells appeared before Council in support of the
request for rezoning.
50
ACTION:
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34578) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No.142, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 358.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 34578 was adopted, on its first reading, by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
TAXES-LEAGUE OF OLDERAMERICANS: Pursuant to Resolution
No. 25523 adopted by the Council on Monday, April 6, 1981, the City
Clerk having advertised a public hearing for Monday, November 15,
1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, on
the request of The League of Older Americans, Inc., for designation of
certain real property located in the City of Roanoke to be exempted
from taxation, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, November 7, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor advised that the public hearing will be readvertised for
Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in order to include additional property.
STREET NAMES-ACTS OF ACKNOWLEDGEMENT: Pursuant to
action by Council, the City Clerk having advertised a public hearing for
Monday, November 15, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the Southern Christian
Leadership Conference to rename Orange Avenue, N. E. and N. W., to
Dr. Martin Luther King, Jr. Avenue, the matter was before the body.
51
Advertisement of the public hearing was published in
The Roanoke Times on Friday, October 29, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Planning Commission advising that Council,
on January 20, 1998, received a request from Ms. Perneller C. Wilson,
for the City to rename Orange Avenue and Eureka Park in honor of the
late Dr. Martin Luther King, Jr., and the request was referred to the
Planning Commission for appropriate action; Mr. Jeff Artis,
representing the Southern Christian Leadership Conference (SCLC),
appeared before Council at its meeting on January 19, 1999, to request
that Orange Avenue be renamed Martin Luther King, Jr., Avenue; and
the request was again referred to the City Planning Commission for
study, report and recommendation to Council.
The City Planning Commission recommended that Council
change the existing single name designation of the public street
Orange Avenue to a dual name designation of Orange Avenue and
Martin Luther King, Jr., Avenue, and designate Orange Avenue as the
principal street name to be used for addressing purposes; abutting
property owners and tenants would not be required to change their
street name addresses; and the Postal Service advises that two dual
street names are acceptable; however, one must be officially
designated as the principal street name for addressing purposes.
(For full text, see report on-file in the City Clerk's Office.)
Advertisement of the public hearing was public hearing was
published in The Roanoke Times on October 29, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who would like
to address the matter.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., spoke in
opposition to the renaming of Orange Avenue. He called attention to
expenses that would be incurred by business owners along Orange
Avenue in regard to changes to their stationary and signs. He stated
that the proposal of the Southern Christian Leadership Conference is
admirable, but renaming Orange Avenue is not the appropriate way to
accomplish their goal.
52
Mr. James Short, 5109 Appletree Drive, addressed Council on
behalf of his mother who resides on Orange Avenue, and expressed
opposition to the proposal because Orange Avenue is over 60 blocks
long and some of the businesses will incur a considerable financial
burden in changing stationary and signs and there will be a financial
impact on the City by changing street signs, tax maps and real estate
records, etc. He advised that there are numerous nationally known and
locally known persons who are deserving of having streets named in
their honor, and suggested that the City save taxpayers' money by
naming only new streets, bridges or parks in this manner. He asked
that Council deny the request of the Southern Christian Leadership
Conference, develop a more appropriate means to honor the memory
of Dr. King following additional study.
The Reverend Fred Fryer, 3541 Orange Avenue, N. E.,
representing the Grace and Truth Baptist Church, advised that the
church opposes changing the name of Orange Avenue due to costs
associated with changing maps, street signs, business stationery, etc.
Mr. E. Duane Howard, 508B Walnut Avenue, S. W., advised that
the proposal to change the name of Orange Avenue has sparked
criticism and divisiveness among citizens of the community. He stated
that if it is necessary to name something in honor of Dr. Martin Luther
King, Jr., it would be a discredit to his memory to do so when citizens
are divided, because Dr. King's life was about bridging the racial and
structural barriers that separate the races. He suggested that the
Second Street Bridge be named in Dr. King's honor. He called attention
to recent newspaper articles regarding a fitting tribute to the memory
of the late former Mayor Noel C. Taylor, and being the great man that
Dr. Taylor was, Mr. Howard suggested that a statue be erected in his
honor. He stated that as a native Roanoker, he would prefer that
Roanoke's street names remain intact, and with time and patience, an
idea will surface to honor the memory of Dr. King that will not cause
divisiveness among Roanoke's citizens.
Mr. Rich Joachim, 2913 Orange Avenue, N. E., advised that the
renaming of Orange Avenue is an inappropriate and wrong idea on
many levels, which is primarily a political gesture that empowers the
Southern Christian Leadership Conference and City officials who
authorize the change as a form of political affirmative action. He stated
that although Dr. King's leadership helped to change American culture,
he had no special ties to Roanoke and last year less than one dozen
people walked in the Dr. Martin Luther King, Jr. Parade. He stated that
53
Roanoke recently lost a great leader in former Mayor Noel C. Taylor
who was the prototype of what a politician should be in this rapidly
revolving world - a man of unquestioned character, a man who led by
encouraging consensus, a man of humility and gentleness, and a man
respected across the political spectrum who served as a role model for
the people of the Roanoke Valley. Therefor, he advised that some
action by local government to honor the memory of Dr. Taylor is
appropriate and fitting.
Mr. Jeff Artis, P. O. Box 6675, representing the Southern
Christian Leadership Conference, requested that Council act on the
request as soon as possible in order to move on to the next step. He
advised that he would respond to questions by Members of Council.
Mr. Carl Cooper, 2120 Carroll Avenue, N. W., appeared before
Council in opposition to the request of the Southern Christian
Leadership Conference and in opposition to the recommendation of the
City Planning Commission, because the City of Roanoke can do better
than either of these proposals. He recommended the following as an
alternative and as a way of developing a community wide consensus on
how to honor the memory of Dr. King:
(1) Table the matter;
(2)
Continue along the lines discussed by the City
Planning Commission in its report dated
November 15, 1999;
(3)
Refer the matter to the Roanoke Neighborhood
Partnership with instructions for the Presidents
Council to request that all neighborhood groups
make recommendations as to a fitting honor to
Dr. King and for the Presidents Council to report
back to City Council;
(4)
Refer the matter to the Roanoke City School Board
with the request that the School Board instruct
Superintendent Harris to develop a mechanism for
Council to receive a consensus of opinion from
students in the Roanoke City School system.
54
Mr. Cooper stated that the above referenced actions would allow
Council to act in a manner that resolves the issue and also in a manner
that Dr. King would have been proud of.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., raised a point of
order in regard to parliamentary procedure by advising that no motion
was on the Council floor for discussion.
Ms. Bethel spoke in support of the renaming of Orange Avenue
to Dr. Martin Luther King Jr. Avenue. With respect to persons who do
not live or own businesses on Orange Avenue, she stated that it should
be noted that quite often on issues that come before City Council, all
citizens are invited to offer comments and all citizens are encouraged
to share their opinions, therefor, the procedure should be solidified to
the extent that if the decision is to be based solely on the wishes of
those persons who live on Orange Avenue or have businesses on
Orange Avenue, the same procedure should be applied to issues
involving neighborhoods throughout the City of Roanoke.
Mr. Harris moved that Council concur in Alternative C of the
report of the City Planning Commission to deny the request and
develop an alternative means of honoring Dr. Martin Luther King, Jr.
The motion was seconded by Mr. Hudson.
Ms. Wyatt requested that the remarks of Mr. Cooper be referred
to the Acting City Manager for consideration, specifically items 3 and
4: that the matter be referred to the Roanoke Neighborhood Partnership
with instructions that the Presidents Council request that all
neighborhood groups submit recommendations regarding a fitting
honor to Dr. King, with a follow up report to Council within a specified
period for time; and that the matter also be referred to the Roanoke City
School Board with the request that the School Board instruct
Superintendent Harris to develop a method for Council to receive a
consensus of opinion by students enrolled in the Roanoke City Public
Schools.
Mr. Artis advised that it has been the position of the Southern
Christian Leadership Conference that Council should either vote for or
against the proposal, and regardless of Council's vote, all parties
should work together to reach a solution. He inquired if the City is
aware of the copy right laws which are owned by the King family and
55
any action taken by the City would require authorization by the King
family to use the name. He advised that the Southern Christian
Leadership Conference is more than willing to work with the City as
long as an appropriate landmark is proposed.
Mr. George Gunther, P. O. Box 12353, advised that Dr. Martin
Luther King, Jr., accomplished a great deal in his short life and to name
Orange Avenue in his honor is small scale. Instead, he suggested that
Interstate 81 be named in honor of Dr. King.
The motion offered by Mr. Harris, seconded by Mr. Hudson, to
concur in Alternative C of the report of the City Planning Commission
to deny the request and develop an alternative means of honoring
Dr. King, was adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
COUNCIL: Pursuant to action taken by Council, the City Clerk
having advertised a public hearing for Monday, November 15, 1999, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the
issue of whether City Council should increase the salaries of the Mayor
and Council Members, for the fiscal year beginning July 1, 2000, the
matter was before the body.
Advertisement of the public hearing was published in
The Roanoke Times on Monday, November 8, 1999.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Attorney transmitting an ordinance for
consideration by Council which would provide for an increase in the
salaries paid to the Mayor and Members of Council, advising that
pursuant to §15.2-1414.6, Code of Virginia (1950), as amended, (this
section went into effect on October 1, 1998) the Mayor of a City with a
population the size of Roanoke's may receive an annual salary of up to
$25,000.00, and Members of Council may receive an annual salary of up
to $23,000.00; and the Mayor currently receives $18,000.00 per year,
and the Vice-Mayor and Members of Council receive $14,000.00, which
salaries were established on June 3, 1996, by action of the Council, was
before the body.
56
It was further advised that as provided in §15.2-1414.6, no
increase in the salary of the Members of Council may take effect until
July I after the next regularly scheduled general election of Council
Members, which means in this instance if Council takes action to
establish an increase in the annual salaries of the Mayor and Members
of Council, this increase could not take effect until July 1, 2000; and
Section 15.2-1414.6 also provides that every proposed increase in the
salary of the Members of Council shall be adopted at least four months
prior to the date of the next municipal election, meaning that Council
will need to act on the matter before the end of 1999 if it wishes to act.
The City Attorney provided a compilation of the salaries paid to
Mayors and Council Members in other Virginia cities, which was
prepared by the Virginia Municipal League in December 1997, and is the
latest compilation available from the VML; and the City's Personnel
Manager telephoned several jurisdictions to obtain additional, current
information which is included in a November 1999, summary attached
to the report.
(For full text, see report on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who would like
to address the matter.
Mr. Chris Craft, 1501 East Gate Avenue, N. E., spoke in support
of a pay increase for the Mayor and Members of Council.
Mr. George Gunther, P. O. Box 12353, spoke in support of a pay
increase for the Mayor and Members of Council because they are highly
qualified individuals and because of the amount of time and sacrifice
that is required to serve on City Council. He suggested that new
Council Members should start at a lesser salary and earn yearly merit
increases. He also spoke in support of compensating volunteers who
serve on City Council appointed committees.
Ms. Suzanne Osborne, 1702 Blair Road, S. W., appeared before
Council in opposition to a pay increase for the Mayor and Members of
Council, and stated that being highly qualified for the position has
nothing to do with job performance. She added that the Members of
Council are highly qualified individuals; however, being a public
servant means that a person has agreed to give up their personal time
at a meager wage to serve their community and until the citizens of
Roanoke see some type of outstanding performance in certain areas,
57
the public should not allow Council to vote on a pay increase. She
spoke to the fairness of allowing the citizens of Roanoke to vote on the
question at a referendum, because Council Members should be judged
by their peers as servants of government. She added that serving on
City Council was never intended to be a primary source of income, yet
there are people in the City of Roanoke who support a family on the
amount of money that Council Members earn, or less.
Mr. E. Duane Howard, 508B Walnut Avenue, S. W., endorsed a
raise for the position of Mayor, not to exceed the cost-of-living increase
afforded to Social Security recipients. He advised that Council
Members should seek the position because of their love for the City and
not for monetary gain.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that she
appeared before Council in opposition to a proposed increase in salary
for Council Members. She stated that several years ago, there was an
attempt to establish a district voting system in Roanoke which created
considerable opposition, and inquired as to a procedure that would
enable Council positions to be full time rather than part time, because
Roanoke is growing at a rapid pace, the City is striving to generate
tourism and businesses which requires more than a part time effort by
Council Members. She stated that when Council Members ran for
office, they were aware that the positions were part time and they were
aware of the pay scale. She requested that Council consider taking the
necessary steps to create full time Council positions.
Mr. Winifred Noel, 2743 Northview Drive, S. W., advised that if
Council votes in favor of a pay raise, it should not take effect until after
July 1, 2000, when the Members of Council elected to office in the May
2000 election will officially take their seats on Council.
There being no further speakers, the Mayor advised that a
second public hearing will be held on Monday, December 6, 1999, at
2:00 p.m., or as soon thereafter as the matter may be heard, in the City
Council Chamber.
OTHER HEARING OF CITIZENS: None.
OATHS OF OFFICE-COMMITTEES-PARKS AND RECREATION:
The Mayor advised that there are two vacancies on the Mill Mountain
Advisory Committee created by expiration of the terms of office of
Mary E. Kepley and Mr. Jordan B. Peck, III, and called for nominations
to fill the vacancies.
58
Mr. Trout placed in nomination the name of William R. Dandridge
and Mr. Harris placed in nomination the name of Steven Higgs.
There being no further nominations, Mr. Dandridge and Mr. Higgs
were appointed as members of the Mill Mountain Advisory Committee
for terms ending June 30, 2000, by the following vote:
ACTION:
FOR MR. DANDRIDGE AND MR. HIGGS: Council Members Swain,
Trout, White, Wyatt, Harris, Hudson and Mayor Bowers ................... 7.
There being no further business, the Mayor declared the meeting adjourned
at 9:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
59
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
February 7, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
January 19, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please receive and file the enclosed certificate recognizing that
the City of Roanoke joined cities across the nation as an official
George Washington Bicentennial community on December 14, 1999,
which was the 200th anniversary of the death of our "Father of Our
Country".
On behalf of the citizens of Roanoke, I think we should express our
appreciation to Rupert Cutler and the other volunteers and
organizations that helped to make the ceremony significant and
memorable for our community.
I would respectfully request that this matter be placed on the
Consent Agenda of the next meeting of Council and thereafter
request that the City Clerk receive and record the certificate for
posterity.
Sincerely,
David A. Bowers
Mayor
DAB:jj
Enclosure
pc: Mary F. Parker, City Clerk
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
January 19, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please receive and file the enclosed certificate recognizing that
the City of Roanoke joined cities across the nation as an official
George Washington Bicentennial community on December 14, 1999,
which was the 200th anniversary of the death of our "Father of Our
Country".
On behalf of the citizens of Roanoke, I think we should express our
appreciation to Rupert Cutler and the other volunteers and
organizations that helped to make the ceremony significant and
memorable for our community.
I would respectfully request that this matter be placed on the
Consent Agenda of the next meeting of Council and thereafter
request that the City Clerk receive and record the certificate fo~
posterity.
Sincerely,
David A. Bowers
Mayor
DAB: j j
Enclosure
pc: Mary F. Parker, City Clerk
George
',\
In Celebration of the
'~999
B I CENT E N N I ,NL
and
In recognition of outstanding effort
to commemorate the "Father of His Country"
City of Roanoke, Virginia
has joined communities
nationwide as an official
Washington Bicentennial Community
December 30, 1999
Date Regent
Historic Mount Vernon
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cit~ Clerk
February 14, 2000
File #109-304
Thomas M. Winn, III, Chair
Youth Services Citizen Board
2615 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Winn:
The Annual Report of the Youth Services Citizen Board, was before the Council of the City
of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Marion A. Vaughn-Howard, Youth Planner, Office on Youth
C:'~My File~\fcb7. wtxl
WOODS, ROGERS
& HAZIZGROVE
Attorneys at Law
24 P4:49
January21,2000
Dear Mayor Bowers & Members of City Council:
On behalf of the Youth Services Citizens Board, I am submitting the Office on Youth's
Annual Report which outlines the Office's activities and accomplishments for the past year. As you
can see, the past year has been an extremely active and positive one for the Office. Among the
highlights were:
* America's Promise in Roanoke Kick-Off summit on November 17, 1999;
the procurement of four continuation grants totaling $100,000 that helped the Office
work with the Juvenile Court System to enhance the quality of life for our City's
youth;
the adoption and implementation of the Task Force on Youth's recommendations;
and
several successful youth-oriented summer programs.
Our program for 2000 under the leadership of Marion Vaughn-Howard is equally exciting as
we continue to incorporate the recommendations of the City's Youth Task Force.
I had the privilege when I was a junior high and high school student here in Roanoke to serve
on the Youth Advisory Committee. I am pleased that we are able to continue to involve youth
representatives in fulfilling the mission of the Office. Ms. Howard, her staff, and her legions of
volunteers are to be commended for the good work they enthusiastically perform on behalf of those
to whom our future is entrusted.
Once again, it is my pleasure to submit our Annual Report. Please feel free to call upon Ms.
Howard, the Board or me personally should you have any questions. I appreciate the opportunity to
serve the City in this regard.
Thom'as M. Winn, IIIj
Chairman, Youth Services Citizens Board
CC:
Darlene Burcham, City Manager
Glenn Radcliffe, Director, Human Development
P. O. Box 14125 / Roanoke, Virginia 24038 -4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
Internet -- mail~voodsrogers.com
Offices also in Charlottesville, Danville and Richmond, Virginia
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 10, 2000
File #15-110-249
Robert B. Manetta, Chair
Architectural Review Board
2831 Stephenson Avenue, S. W.
Roanoke, Virginia 24012
Dear Mr. Marietta:
This is to advise you that on January 26, 2000, Matthew Prescott qualified as a member
of the Architectural Review Board for a term ending October 1,2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
J. Neal Holthouser, Secretary, Architectural Review Board
Sandra H. Eakin, Deputy City Clerk
C:~MyFilm\fcb7.wlxt
RECEIV~O
CITY ""'
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Matthew Prescott do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Architectural Review Board for a term ending October 1, 2003,
according to the best of my ability. (So ~.1~ me God.)
Subscribed and sworn to before me this-)-~ day of ,,-~c~f'~ 2000.
ARTHUR B. CRUSH, III, CLERK
BY ,,J~'~ ~ ~/..-~_F'.~L~, DEPUTY CLERK
C:LMyFiles\j an4.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #15-110
Sandra H. Eakin
Deputy City Clerk
Patti Hanes, Secretary
New Construction Code, Board of Appeals
Roanoke, Virginia 24018
Dear Ms. Hanes
This is to advise you that on January 20, 2000, Harry F. Collins, Sr., qualified as a member
of the New Construction Code, Board of Appeals, for a term ending September 30, 2004.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
C:XMyFil~fcbT.wpd
RECEIVE[~
CITY C!.~?!'~% C' ~:?~-
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Harry F. Collins, Sr., do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a member
of the New Construction Code, Board of Appeals, for a term ending September 30, 2004,
according to the best of my ability. (So help me God.)
Subscribed and sworn to before me thi~.~__~ay o~ ~c~°
ARTHUR B. CRUSH, III, CLERK
C:hMyFiles\oct4.wpd. I .wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #15-110-394
Sandra H. Eakin
Deputy City Clerk
Glenna O. Ratcliffe, Secretary
Cultural Services Committee
Roanoke, Virginia
Dear Ms. Ratcliffe:
This is to advise you that on January 27, 2000, Michael Brennan qualified as a member
of the Cultural Services Committee for a term ending June 30, 2000.
MFP:Io
Sincerely,
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin, Deputy City Clerk
C:',My File~feb7. wlxl
I~ECEi~E~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Michael Brennan, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member of
the Cultural Services Committee for a term ending June 30, 2000, according to the best of my
ability. (So help me God.)
Subscribed and sworn to before me this.Q_r~'day o~ -49997. ~
ARTHUR B. CRUSH, III, CLERK
C:hMyFilesXscpt7.1 .wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #15-110-488
Sandra H. Eakin
Deputy City Clerk
Charles W. Hancock, Chair
Roanoke Neighborhood Partnership Steering Committee
1016 Estates Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Hancock:
This is to advise you that on January 24, 2000, Barbara N. Duerk qualified as a member
of the Roanoke Neighborhood Partnership Steering Committee for a term ending
November 30, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc'
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
Sandra H. Eakin, Deputy City Clerk
C:'~My Files\ feb7 .w~xt
~ECEtVEi)
CITY ........ '~
UU OI~R -'~ F t4
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Barbara N. Duerk, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Neighborhood Partnership Steering
Committee for a term ending November 30, 2000, according to the best of my ability.
(So help me God.)
Subscribed and sworn to before me th
ARTHUR B. CRUSH, III, CLERK
,DEPUTY CLERK
C:'~IyFiles\dec6.wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 10, 2000
File #15-110-253
Allan C. Robinson, Chair
Roanoke Valley Resource Authority Board
1020 Hollins Road, N. E.
Roanoke, Virginia 24012
Dear Mr. Robinson:
This is to advise you that on January 24, 2000, Bittle W. Porterfield, III, qualified as a
member of the Roanoke Valley Resource Authority Board for a term ending December 13,
2003.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc;
Carolyn Wagner, Secretary, Roanoke Valley Resource Authority Board, 1020
Hollins Road, N. E., Roanoke, Virginia 24012
Sandra H. Eakin, Deputy City Clerk
C:~yFiles\fcb7.wlxt
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Bittle W. Porterfield, III, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Resource Authority Board for
a term ending December 13, 2003, according to the best of my ability. (So help me God .)
Subscribed and sworn to before me thi day ~
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
C:~VfyFiles\dcc20.w~
A RESOLUTION
RESOLVED,
tl~ Fincastle Resolutions Chapter of the Sons of the Ame~
Revolution did, on December 14, 1999, conmm~rate the death
ofC, eorse Wazhington, Co~ of the Continental Army and
First President of the United States of America, who died on
December 14, 1799, to impress upon the citizenry the imstimable
contn'bt~om he umde to the cnmtion and development of the
Un/ted States of America, And,
the Mm/or and City Council of the City of Roanoke, Virginia;
the IX-pattm~ of P~zks and Recre~ion and the Police
Department, under their direction, did invaluable service to the
success of this pmgr~n; Now, The~r~, Be It
That, the Fincastle Resolutions Chapter ofthe Sons ofthe
American Revolution, hereby, e~ its unqtmlified
appreciation to the Mayor ~d other members ofthe City
Council of Roanoke, Virginia for their support and participation
in this effort.
FEB--BS-L:~ 18: ~B
Ralph W. Holsinger, II1 '~
To:
FAX:
From:
FAX MESSAGE
Ms. Sandi Eakin
Office of the City Clerk
City of Roanoke, VA
Date: February 3, 2000
Page lof2
853-1146
Jnmes Robert Justice, Immediate Past President
Subj~t:
SAR Resolution
Per your EMail today, I am enclosing a copy of the Resolution which I will present
to Council on Monday, February 7.
Bob Justice
FEB-03-20E)8 18:05
P.O1
'00 ~-3 P2:21
February 7, 2000
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing - Operational Changes for Civic Center Parking
This is to request five (5) minutes on Council's 2:00 p.m. agenda to brief Council
of recent action taken by the Civic Center Commission regarding parking at the Civic
Center.
Respectfully submitted,
CC.'
Members, Civic Center Commission
City Manager
City Clerk
Civic Center Manager
Mark E. Feldmann, Chairman
Civic Center Commission
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 10, 2000
File #53-207
Harwell M. Darby, Jr., Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
Dear Mr. Darby:
I am enclosing copy of Resolution No. 34661-020700 approving the plan of financing of the
Industrial Development Authority of the City of Roanoke, Virginia, for the benefit of Nordt
Properties, LLC, a Virginia limited liability company and John C. Nordt Co., Inc., a Virginia
Corporation, to the extent required by Section 147 of the International Revenue Code of
1986, as amended. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke, 3848
Bosworth Drive, S. W., Roanoke, Virginia 24014
Dadene L. Burcham, City Manager
C:hMyFilca\fc'b7.wpd
IN THE CITY OF COUNCIL OF
THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000
No. 34661-020700.
A RESOLUTION APPROVING THE PLAN OF FINANCING OF THE
INDUS~ DEVELOPMENT AUTHORITY OF THE CITY OF
ROANOKE, VIRGINIA, FOR THE BENEFIT OF NORDT
PROPERTIES, LLC, A VIRGINIA L[M1TED LIABILITY COMPANY
AND JOHN C. NORDT CO. INC., A VIRGINIA CORPORATION, TO
THE EXTENT REQUIRED BY SECTION 147 OF THE INTERNAL
REVENUE CODE OF 1986, AS AMENDED
WHEREAS, the Industrial Development Authohty of the City of Roanoke, Virginia
(the "Authority"), has considered the application of Nordt Properties, LLC and John C.
Nordt Co. Inc. (collectively, the "Company"), the principal offices of the Company being
1420 Coulter Drive, Roanoke, Virginia 24012, requesting the Authority to issue its Industrial
Development Revenue Bonds (John C. Nordt Co. Inc. Project), Series 2000, not to exceed
$4,500,000 (the "Bonds") to assist the Company in financing the acquisition, renovation and
equipping of a manufacturing facility located at 1420 Coulter Drive in the City of Roanoke,
Virginia (the "Facility"); and
WHEREAS, the initial owner or operator of the Facility will be the Company; and
WHEREAS, the Authority, having adopted an Inducement Resolution on January 7,
2000 (the "Inducement Resolution"), and having held a public heating as required by
Virginia and Federal Codes, on January 7, 2000, recommended the approval of the issuance
of the Bonds for the Company.
WHEREAS, the City Council of the Ciw of Roanoke, Virginia (the "City Council"),
concurs with the Inducement Resolution adopted by the Authority; and
WHE~AS, Section 147(0 of the Intemal Revenue Code of 1986, as amended (the
"Code"), provides that the govemmental unit having jurisdiction over the issuer of revenue
bonds and over the area in which any facility financed with the proceeds of revenue bonds is
located must approve the issuance of the bonds; and
WI-I~REAS, the Authority issues its bonds on behalf of the City of Roanoke,
Virginia (the "City"), the Facility is to be located in the City, and the City Council is
constituted of the highest elected governmental officials of the City; and
WHERE., the Authohty recx)mmends that the City Council approve the issuance
of the Bonds; and
WHEREAS, a certificate of the public hearing and a detailed summary of any
comments expressed at the public hearing have been filed with the City Council.
NOW, THEREFORE, BE 1T RESOLVED BY THE C1TY COUNCIL OF THE
CITY OF ROANOKE. VIRGINIA:
1. The City Council approves the issuance of the Bonds in an aggregate
principal amount not to exceed $4,500,000 by the Authority for the benefit of the Company,
as required by Section 147(0 of the Code and Section 15.2-4906 of the Code of Virginia of
1950, as amended, to permit the Authority to assist in the financing of the Facility.
2. The approval of the issuance of the Bonds, as required by Section 147(0 of
2
the Code, does not constitute an endorsement to a prospective purchaser of the Bonds of the
credit worthiness of the Facility or the Company, and, as required by Section 15.2-4909 of
the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the City nor
the Authority shall be obligated to pay the Bonds or the interest thereon or other costs
incident thereto except from the revenues and monies pledged therefor and neither the faith
or credit nor the taxing power of the Commonwealth, the City nor the Authority shall be
pledged thereto.
3. The City Council hereby agrees to apply to the Virginia Small Business
Financing Authority to request an allocation of up to $4,500,000 of the State Ceiling for the
Bonds, subject to amiability, pursuant to the Virginia Industrial Development Revenue
Bond Act, and directs, the City Manager to prepare and file an application therefor as
promptly as practicable.
4. This Resolution shall take effect immediately upon its adoption.
The undersigned Clerk of the City Council of the City of Roanoke, Virginia, does
certify that the foregoing constitutes a U'ue, correct and complete copy of a resolution
adopted by said City Council at its regular meeting, duly called and held on February 7,
2000, at which a quorum was present and acting throughout, and that the individual vote of
each member of the City Council is recorded in the record of the proceedings.
WITNESS the following signature and seal, this 7th day of February, 2000.
(SEAL)
Clerk of the City Council of the
City of Roanoke, Virginia
~10 1"~ STREET, S. ~, SUITE ~00
ROANOKE, VIRGINIA 24001
(~40) ~4-8000
FAX (540] ~4-8050
HARWELL M. DARBY, JR.
Direct Dial (540) 224-8006
E-mail hdarby~gfdg.com
January 31, 2000
VIA HAND DELIVERY
Ms. Sandy Eakin, Clerk
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
Re~
Proposed $4,500,000 Industrial Development Revenue Bond Financing
for John C. Nordt Co. Inc.
Dear Sandy:
I am delivering the following documents for the council meeting on the 7th:
2.
3.
Tegenkamp.
Certified copy of IDA Inducement Resolution adopted January 7, 2000.
Certificate of Public Hearing with Exhibits A, B and C attached.
Form of City Council Resolution, which has been approved by Gary
By copy of this letter, I am sending copies of these documents to Bill
Hackworth.
HMDJR:awm:0042105
Cordially yours,
Harwell M. Darby, Jr.
cc: William E. Hackworth, Esq., City Attorney (w/enc.)
INDUCEMENT RESOLUTION OF AUTHOR}~ d3}-{ 31
WHEREAS, there have been described to the Industrial Development Authority of the City
of Roanoke, Virginia (the "Authority"), the plans of Nordt Properties, LLC, a Virginia limited
liability company in conjunction with John C. Nordt Co. Inc., a Virginia corporation (collectively,
the "Company"), to finance the acquisition, renovation and equipping of a manufacturing facility
(the "Facility") in Roanoke, Virginia (the "City"); and
VqflEREAS, the Company in its application filed with the Authority and in its appearance
before the Authority has described the benefits to the City and has requested the Authority to agree
to issue its Industrial Development Revenue Bonds under the Virginia Induslrial Development and
Revenue Bond Act (the "Act") in such amounts as may be necessary to finance the cost of
acquisition, renovation and equipping of the Facility;
BE 1T RESOLVED BY THE INDUSTRIAL DEVELOPMENT AUTHORITY OF THE
CITY OF ROANOKE, VIRGINIA:
1. It is hereby found and determined that the acquisition of the Facility by the
Company in the City of Roanoke, Virginia, will bring additional revenues and employment into the
City and will promote the industrial development and economy of the City, benefit its inhabitants,
increase their commerce and promote their safety, health, welfare, convenience and prosperity.
2. To induce the Company to acquire the Facility, the Authority hereby agrees, subject
to required approvals and the compliance of the proposed issue with applicable law, to assist the
Company to finance the acquisition, renovation and equipping of the Facility by undertaking the
issuance of its Industrial Development Revenue Bonds therefor in an amount not to exceed
$4,500,000 (the "Bonds") upon terms and conditions to be mutually agreed upon between the
Authority and the Company. The Facility may be sold by the Authority to the Company pursuant
to an installment sale or other agreement or funds may be loaned to the Company by the Authority
pursuant to a loan agreement, which will provide payments to or for the benefit of the Authority
sufficient to pay the principal of, premium, if any, and interest on the Bonds and to pay all other
expenses in connection with the acquisition, renovation and equipping of the Facility. The Bonds
shall be issued in form and pursuant to terms to be set by the Authority and the payment of the
Bonds shall be secured by an assignment for the holders thereof of the Authority's rights to
payments under the installment sale, loan or other agreement and may be additionally secured by
the mortgage of the Facility.
3. It having been represented to the Authority that it is necessary to proceed
immediately with the acquisition, renovation and equipping of the Facility, the Authority hereby
agrees that the Company may proceed with the plans for the Facility, enter into contracts for such
acquisition, renovation and equipping and take such other steps as it may deem appropriate in
connection therewith, provided that nothing herein shall be deemed to authorize the Company to
obligate the Authority without its consent in each instance to the payment of any monies or the
performance of any acts in connection with the Facility. The Authority agrees that the Company
may be reimbursed from the proceeds of the Bonds for all costs so incurred by it subsequent to the
passage of this resolution, as well as for costs ineUrCed by it prior to the passage of this resolution
and pursuant to Section 9 hereof. The Authority also agrees, if requested, to issue its notes to
obtain interim financing for the Facility on terms to be mutually agreed upon, such notes to be
guaranteed or otherwise secured by the Company as required by the lender and the Authority.
4. The Authority shall accept, if requested, from or on behalf of the Company
2
conveyance of such land in the City on which the Facility will be located. The officers of the
Authority are hereby authorized and directed to accept and have recorded a proper deed or deeds in
connection with such conveyance. If for any reason the Bonds are not issued, the Authority shall
convey such property to the Company or to such other person as the Company may request,
without cost other than the expense of preparation and recordation of such deed or deeds of
conveyance.
5. The Chairman of the Authority is authorized, if requested by the Company, to
initiate a proceeding in the Circuit Court of the City of Roanoke, Virginia, to provide for the
judicial validation of the Bonds authorized hereby pursuant to Article 6 of the Public Finance Act
of 1991, as amended, and in connection therewith, to take whatever further action, with advice of
bond counsel and counsel for the Authority, he or she may deem necessary or desirable.
6. All costs and expenses in connection with the financing, acquisition, renovation
and equipping of the Facility, including the fees and expenses of bond counsel, counsel to the
Authority and the agent or underwriter for the sale of the Bonds, shall be paid fi.om the proceeds of
the Bonds subject to applicable limitations of federal and state law. If for any reason such Bonds
are not issued, it is understood that all such expenses shall be paid by the Company and that the
Authority shall have no responsibility therefor.
7. The Authority intends that the adoption of this resolution be considered as "official
action" toward the issuance of the Bonds within the meaning of the regulations issued by the
Internal Revenue Service pursuant to Section 144 of the Intemal Revenue Code of 1986, as
amended.
8. The Authority hereby declares its intention that bond proceeds be used to reimburse
3
the Company for expenditures made with respect to the acquisition, renovation and equipping of
the Facility after the date of this Inducement Resolution (the "Expenditures"). The Authority
reasonably expects on the date hereof that proceeds of the Bonds will be used to reimburse the
Expenditures. Each Expenditure was and will be either (a) of a type properly chargeable to a
capital account under general federal income tax principles (determined in each case as of the date
of the Expenditure), (b) a cost of issuance with respect to the Bonds, (c) a nonrecurring item not
customarily payable from current revenues or (d) a grant to a party that is not related to or an agent
of the Company so long as such grant does not impose any obligation or condition (directly or
indirectly) to repay any amount to or for the benefit of the Company. The maximum principal
amount of the Bonds expected to be issued for the Facility is $4,500,000. The Authority will make
a reimbursement allocation expected to be in a form specified for issuers under Reg. § 1.150-2 of
the Federal Treasury Regulations, evidencing the Authority's use of proceeds for the Bonds as
reimbursement for an Expenditure, no later than 18 months after the later of the date on which the
Expenditure is paid or the acquisition, renovation and equipping of the Facility is placed in service
or abandoned, but in no event more than 3 years after the date on which the Expenditure is paid.
The Authority will take into account exceptions available under the regulation for certain
"preliminary expenditures," costs of issuance, certain de minimis accounts, expenditures by "small
issuers" (based on the year of the issuance and not the year of expenditure) and expenditures for
construction projects of at least 5 years. The Chairman and Secretary for the Authority are hereby
authorized to carry out any and all actions and execute any and all documents necessary to effect
compliance with the reimbursement regulations under Reg. § 1.150-2.
9. The Authority shall perform such other acts and adopt such further resolutions as
may be required to implement its undertakings as hereinabove set forth, and if requested by the
Company, it will make application to the Internal Revenue Service for such tax rulings as may be
necessary in the opinion of bond counsel. To that end, the Chairman or Vice Chairman of the
Authority is hereby authorized to execute an appropriate power of attomey naming counsel
selected by the Company for such purposes.
10. The Authority recommends that the City Council of the City of Roanoke, Virginia
concur in this Resolution and approve the issuance of the Bonds for the Company.
The undersigned, Margaret R. Baker, Secretary of the Industrial Development Authority of
the C)ty of Roanoke, Virginia, does hereby certify the attached hereto is a tree, correct and
complete copy of a resolution adopted January 7, 2000 by the Industrial Development Authority of
the City of Roanoke, Virginia; and further that such resolution has not been amended or rescinded
and is, as of this date, in full force and effect.
Dated: January 7, 2000
Indu~i~al De~opment Authority of
the ~fRoafi~e, Virginia
6
REPORT OF PUBLIC HEARING
'00 31 , 2:0t
A public hearing was conducted by the Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority") at 10:30 a.m. on January 7, 2000 on the application of Nordt
Properties, LLC (the "Company") requesting the Authority to issue up to $4,500,000 of its revenue
bonds (the "Bonds") to assist the Company in financing the acquisition, renovation and equipping
of a manufacturing facility (the "Project") described in the Notice of Public Hearing, a copy of
which is attached hereto as Exhibit A.
Notice of such hearing was published on December 24, 1999 and December 31, 1999 in
The Roanoke Times. The Project location is contained in the attached Notice of Public Heating.
The public heating was held in the Board Meeting Room at the Roanoke Regional
Chamber of Commerce. At the meeting those persons interested in the issuance of the Bonds or
the location and nature of the Project were given the opportunity to present their views.
The public comments, if any, received at the meeting are summarized in Exhibit B attached
hereto.
After such heating, the Authority voted to recommend the approval of the Bonds to the
City Council of the City of Roanoke, Virginia (the"City Council").
Accordingly, the Authority hereby recommends to the Board of Supervisors that it approve
the issuance of the Bonds, as required by Section 147(0 of the Intemal Revenue Code of 1986.
Also attached as Exhibit C is a riscal impact statement as to the Project.
Dated: January 7, 2000.
INDUSTRIAL DEVELOPMENT AUTHORITY OF
OKE, VIRGINIA
EXHIBIT A
AD Number:
THE ROANOKE TIMES
13~05q~
Publisher's Fee $ 2 ~'/- ~g 0
ADDRESS:
~ lan~ , Fe ldroann, 2)~tr b y
~.o. ~ox zee7
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUNDATES: Dec. z/g, Iqq q
Dec. ,3~ I~tqq
Witness, thisb7~- day
amgu~.':~t,: to
· ~horized Signature)
EXHIBIT B
to
Report of Public Heating (City of Roanoke)
The following public comments were received:
None
EXHIBIT C
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
January 7, 2000
Maximum amount of financing sought
Estimated taxable value of the facility's real
property to be constructed in the municipality
Esfimmed real property tax per year using
present tax rates
Estimated personal property tax per year using
present tax rates
Estimated merchants' capital tax per year using
present tax rates
a Estimated dollar value per year of goods
that will be purchased from Virginia companies within
the locality
b. Estimated dollar value per year of goods that will
be purchased fi-om non-Virginia companies within the
locality
c. Estimated dollar value per year of services that will
be purchased fi-om Virginia companies within the
locality
$4,500,000
$3,152,000
$38,454
$30,000
$0
$600,OOO
$23,700,000
$750,000
d. Estimated dollar value per year of services that will
be purchased from non-Virginia companies within the
locality
$150,000
Estimated number of regular employees on year
round basis (excluding salaried employees)
104
Average annual salary per employee
(excluding salaried employees)
$21,750
G:\WI~DAY~Z3091 ~ ~mm~L~o~
2
FELl)MANN,
mo ~,- s~:~, s.
~o~o~, ~s~ ~oo, 'ffi JAN 13 ~2:54
r ~o ~ ~- ~o oo
.~x ~o~ ~-~o~o
HARWELL M. DARBY, JR.
Direct Dial (540) 224-8006
E-mail hdarby~gfdg.com
January 12, 2000
Ms. Sandy Eakin, Clerk
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
Re:
Proposed $4,500,000 Industrial Development Revenue Bond Financing
for John C. Nordt Co. Inc.
Dear Sandy:
The City of Roanoke Industrial Development Authority has undertaken to help
the John C. Nordt Co. Inc. finance the acquisition, renovation and equipping of its
manufacturing building, and is asking City Council's approval and assistance in
obtaining a Private Activity Bond Allocation.
Please put this matter on the February 7, 2000 meeting agenda. I expect a
representative of the John C. Nordt Co. Inc. to be there.
Enclosed are a Report of Public Heating with three exhibits and a form of City
Council Resolution. (As additional enclosures to the copied parties, I am sending a
draft Form IDB).
Cordially yours,
Harwell M. Darby, Jr.
HMDJR: awm:0042105
CC:
Ms. Darlene Burcham, City Manager (w/IDB encl.)
William E. Hackworth, Esq., City Attorney (w/IDB encl.)
F.B. Webster Day, Esq. (w/IDB encl.)
REPORT OF PUBLIC HEARING 'DO JAN 13
A public heating was conducted by the Industrial Development Authority of the City of
Roanoke, Virginia (the "Authority") at 10:30 a.m. on January 7, 2000 on the application of Nordt
Properties, LLC (the "Company") requesting the Authority to issue up to $4,500,000 of its revenue
bonds (the "Bonds") to assist the Company in financing the acquisition, renovation and equipping
of a manufacturing facility (the "Project") described in the Notice of Public Hearing, a copy of
which is attached hereto as Exhibit A.
Notice of such hearing was published on December 24, 1999 and December 31, 1999 in
The Roanoke Times. The Project loe~ation is contained in the attached Notice of Public Hearing.
The public hearing was held in the Board Meeting Room at the Roanoke Regional
Chamber of Commerce. At the meeting those persons interested in the issuance of the Bonds or
the location and nature of the Project were given the opportunity to present their views.
The public comments, if any, received at the meeting are summarized in Exhibit B attached
hereto.
ARer such hearing, the Authority voted to recommend the approval of the Bonds to the
City Council of the City of Roanoke, Virginia (the "City Council").
Accordingly, the Authority hereby recommends to the Board of Supervisors that it approve
the issuance of the Bonds, as required by Section 147(f) of the Internal Revenue Code of 1986.
Also attached as Exhibit C is a fiscal impact statement as to the Project.
Dated: January 7, 2000.
INDUSTRIAL DEVELOP~ AUTHORITY OF
Chairman
AD Number:
THE ROANOKE TIMES
13o~05q~o
Publisher's Fee $ 2 ff/- ;Z 0
ADDRESS:
g? 4 ,,-, ,o ke , V ~
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUNDATES: Dec-. Zt.l, Iqqq
Oec. ,51, Ictqq
Witness, thisb-rz day ofk,~,zz~%_l¢¢¢-
· -(Q~thorized Signature)
Comrnonwe~lth/Stato of U' ~
7'~0.~ ,o an~ s~ed ~m mo ,h~ toqT.,
~f-)~g~cC~tx~. ~D~ W;~ot.s [ny braid a~ official seal.
lv,y uormission F. xplms May 31, 2001
EXHIBIT B
to
Report of Public Heating (City of Roanoke)
The following public comments were received:
None
2
INDUSTRIAL DEVELOPMENT AUTHORITY
OF THE CITY OF ROANOKE, VIRGINIA
January 7, 2000
o
Maximum amount of financing sought
Estimated taxable value of the facility's real
property to be constructed in the municipality
Estimated real property tax per year using
present tax rates
Estimated personal property tax per year using
present tax rates
Estimated merchants' capital tax per year using
present tax rates
a. Estimated dollar value per year of goods
that will be purchased from Virginia companies within
the locality
b. Estimated dollar value per year of goods that will
be purchased from non-Virginia companies within the
locality
c. Estimated dollar value per year of services that will
be purchased from Virginia companies within the
locality
$4,500,000
$3,152,000
$38,454
$30,000
$0
$600,000
$23,700,000
$750,000
d. Estimated dollar value per year of services that will
be purchased from non-Virginia companies within the
locality
$150,000
Estimated number of regular employees on year
round basis (excluding salaried employees)
104
Average annual salary per employee
(excluding salaried employees)
$21,750
INDUSTRIAL D.~hVELOPMENT AUTHORITY
OF THE CITY .OF/ROANOKE, VIRGINIA
By~~~
G:\WPkDAY~23091 Impact Stateraentdec
2
IN THE CITY OF COUNCIL OF
THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000
No.
A RESOLUTION APPROVING THE PLAN OF FINANCING OF THE
INDUSTRIAL DEVELOPMENT AUTHORITY OF THE CITY OF
ROANOKE, VIRGINIA, FOR THE BENEFIT OF NORDT
PROPERTIES, LLC, A VIRGINIA LIMITED LIABILITY COMPANY
AND JOHN C. NORDT CO. INC., A VIRGINIA CORPORATION
(COLLECTIVELY THE "COMPANY"), TO THE EXTENT REQUIRED
BY SECTION 147 OF THE INTERNAL REVENUE CODE OF 1986, AS
AMENDED
WHEREAS, the Industrial Development Authority of the City of Roanoke, Virginia
(the "Authority"), has considered the application of the Company, the principal off.tees of the
Company being 1420 Coulter Drive, Roanoke, Virginia 24012, requesting the Authority to
issue its Industrial Development Revenue Bonds (John C. Nordt Co. Inc. Project), Series
2000, not to exceed $4,500,000 (the "Bonds") to assist the Company in financing the
acquisition, renovation and equipping of a manufacturing facility located in the City of
Roanoke, Virginia (the "Facility"); and
WHEREAS, the Authority, having adopted an Inducement Resolution on January 7,
2000 (the "Inducement Resolution"), and having held a public hearing as required by
Virginia and Federal Codes, on January 7, 2000, and recommended the approval of the
issuance of the Bonds for the Company.
WHEREAS, the City Council of the City of Roanoke, Virginia (the "City Council"),
concurs with the Inducement Resolution adopted by the Authority; and
WHEREAS, Section 147(f) of the Intemal Revenue Code of 1986, as amended (the
"Code"), provides that the govemmental unit having jurisdiction over the issuer of revenue
bonds and over the area in which any facility financed with the proceeds of revenue bonds is
located must approve the issuance of the bonds; and
WHEREAS, the Authority issues its bonds on behalf of the City of Roanoke,
Virginia (the "County"), the Facility is to be located in the City, and the City Council is
constituted of the highest elected governmental officials of the City; and
WHEREAS, the Authority recommends that the City Council approve the issuance
of the Bonds; and
WHEREAS, a certificate of the public heating and a detailed summary of the
comments expressed at the public heating have been filed with the City Council.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF ROANOKE, VIRGINIA:
1. The City Council approves the issuance of the Bonds in an aggregate
principal amount not to exceed $4,500,000 by the Authority for the benefit of the Company,
as required by Section 147(f) of the Code, to permit the Authority to assist in the financing of
the Facility.
2. The approval of the issuance of the Bonds, as required by Section 147(f) of
the Code, does not constitute an endorsement to a prospective purchaser of the Bonds of the
credit worthiness of the Facility or the Company, and, as required by Section 15.1-1380 of
2
the Code of Virginia of 1950, as amended, the Bonds shall provide that neither the City nor
the Authority shall be obligated to pay the Bonds or the interest thereon or other costs
incident thereto except from the revenues and monies pledged therefor and neither the faith
or credit nor the taxing power of the Commonwealth, the City nor the Authority shall be
pledged thereto.
3. The City Council hereby agrees to apply to the Virginia Small Business
Financing Authority to request an allocation of up to $4,500,000 of the State Ceiling for the
Bonds, subject to availability, pursuant to the Virginia Industrial Development Revenue
Bond Act, and directs the City Manager to prepare and file an application therefor as
promptly as practicable.
4. This Resolution shall take effect immediately upon its adoption.
The undersigned Clerk of the City Council of the City of Roanoke, Virginia, does
certify that the foregoing constitutes a tree, correct and complete copy of a resolution
adopted by said City Council at its regular meeting duly called and held on February 7,
2000, at which a quorum was present and acting throughout, and that the individual vote of
each member of the City Council is recorded in the record of the proceedings.
WrlNESS the following signature and seal, this 7th day of February, 2000.
(SEAL)
Clerk of the City Council of the
City of Roanoke, Virginia
ATTORNEYS AND COUNSELORS
3_2
F. ~,. WEBSTER DAY
EMAI L: WDAY@WMTDA. COM
December 14, 2000
CERTIFIED MAIL - 7000 0520 0025 3460 6664
RETURN RECEIPT REQUESTED
Mary F. Parker, City Clerk
Room 456, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011-1536
Re:
$3,500,000 Industrial Development Authority of the City of
Roanoke, Virginia Industrial Development Revenue Bonds (Nordt
Properties, LLC Project), Series 2000
Dear Ms. Parker:
On behalf of the Authority I'm enclosing a certified copy of Form 8038 in
connection with this bond issue.
This copy is furnished to the City Council of the City of Roanoke in accordance
with Va. Code § 15.2-4904.
Sincerely,
F. B. Webster Day,ar
Enclosure
G:\WP\DAYRO23096MP.doc/snc
1100 BB&T BANK BUILDING PO BOX 90 ROANOKE VIRGINIA 24002 PHONE 540-982-3800 FAX 540-342-4480
8038
Form
(Rev. January 1999)
Department of the Treasur'j
Internal Revenue Service
Information Return for Tax-Exempt
Private Activity Bond Issues
OMB No. 1545-0720
(Under Internal Revenue Code section 149(e))
· See separate instructions.
Reporting Authority If Amended Return, check here · []
Issuer's name
Industrial Development Authority of the City of Roanoke, Virginia
Number and street (or P.O, box if mail is not delivered to street address)
111 Franklin Road
City, town, or post office, state, and ZIP code
Roanoke, Virginia 24011
Name of issue
Industrial Development Revnue Bonds (Nordt Properties, LLC Project)
Name and title of officer or legal representative whom the IRS may call for more information
F. B. Webster Day, bond counsel
JRoom/suite
2OO
2 Issuer's employer identification number
54 i 1106038
4 Report number
[:'A 2000 - 1
6 Date of issue
December 14, 2000
8 CUSIP number
769831 CN 6
10 Telephone number of officer or legal representative
( 540 )982-3800
Type of Issue (check applicable box(es) and enter the issue price for each)
Issue Price
11
al--]
bl--I
cFI
dl'-I
e•
ftC]
g[]
jFI
kr-I
~[]
14 []
15 []
16 []
17 []
18 []
19 []
20 []
Exempt facility bond:
Airport (sections 142(a)(1) and 142(c)) ...................
Docks and wharves (sections 142(a)(2) and 142(c)) ...............
Water furnishing facilities (sections 142(a)(4) and 142(e)) .............
Sewage facilities (section 142(a)(5)) ....................
Solid waste disposal facilities (section 142(a)(6)) ................
Qualified residential rental projects (sections 142(a)(7) and 142(d)), as follows: ......
Meeting 20-50 test (section 142(d)(1)(A)) ........... []
Meeting 40-60 test (section 142(d)(1)(B)) ........... []
Meeting 25-60 test (NYC only) (section 142(d)(6)) ........ []
Has an election been made for deep rent skewing (section 142(d)(4)(B))? [] Yes [] No
Facilities for the local furnishing of electric energy or gas (sections 142(a)(8) and 142(0)
Facilities allowed under a transitional rule of the Tax Reform Act of 1986 (see instructions)
Facility type ...............................................................................................
1986 Act section .........................................................................................
Qualified enterprise zone facility bonds (section 1394) (see instructions) ........
Qualified "new" empowerment zone facility bonds (section 1394(0) (see instructions)
District of Columbia Enterprise Zone facility bonds (section 1400A) (see instructions)
Other. Describe (see instructions) · ...................................................................
Qualified mortgage bond (section 143(a)) ........ ..........
Qualified veterans' mortgage bond (section 143(b)) .............. ·
If you elect to rebate arbitrage profits to the United States, check box ....... []
Qualified small issue bond (section 144(a)) (see instructions) ........... ·
For $10 million small issue exemption, check box .............. []
Qualified student loan bond (section 144(b)) .................
Qualified redevelopment bond (section 144(c)) ................
Qualified hospital bond (section 145(c)) (attach schedule--see instructions) ......
Qualified 501(c)(3) nonhospital bond (section 145(b)) (attach schedule--see instructions) .
Check box if 95% or more of net proceeds will be used only for capital expenditures · []
Nongovernmental output property bond (treated as private activity bond) (section 141(d)).
Other. Describe (see instructions) ·
$ 3,500,000
Description of Bonds (Complete for the entire issue for which this form is being filed.)
(a) Final maturity date (b) Issue price (c) Stated redemption (d) Weighted (e) Yield
price at maturity average maturity
Z1 December 1, 2020 $ 3~500~000 $ 3,500,000 19.97808 ~/ears VR ~
For Paperwork Reduction Act Notice, see page 4 of the Instructions. Cat. No. 49973K Form 8038 (Rev. 1-99)
Form 8038(Rev, l-99) Page 2
~ Uses of Proceeds of Issue (including underwriters' discount) Amount
22 Proceeds used for accrued interest ..................... 22 0
23 Issue price of entire issue (enter amount from line 21, column (b)) ........... 23 $ 3~500~000
24 Proceeds used for bond issuance costs (including underwriters' discount) 24 35,000,000
25 Proceeds used for credit enhancement ............ 25 0
26 Proceeds allocated to reasonably required reserve or replacement fund . 26 0
27 Proceeds used to currently refund prior issue (complete Part VI) 27 1,240,000
28 Proceeds used to advance refund prior issue (complete Part VI) 28 0
29 Total (add lines 24 through 28) ....................... 29 $ 1,275,000
:i0 Nonrefunding proceeds of the issue (subtract line 29 from line 23 and enter amount here). 30 $ 2,225,000
Description of Property Financed by, Nonrefunding Proceeds
Caution: The total of lines 31a through e below must equal line 30 above. Do not complete for qualified student loan
bonds, qualified mortgage bonds, or qualified veterans' mortgage bonds.
31 Type of Property Financed by Nonrefunding Proceeds: 31a
a Land ...............................
b Buildings and structures ......................... 31b
c Equipment with recovery period of more than 5 years ............... 31c
d Equipment with recovery period of 5 years or less ................ 31d
e Other (describe) ............................ 31e
Amount
0
$ 1,540,000
$ 685,000
32 North American Industry Classification System (NAICS) of the projects financed by nonrefundincj proceeds.
NAICS Code JJ Amount of nonrefundinq proceeds c~ NAICS Code Amount of nonrefunding proceeds
a 339912 $ 2,225,000 $
b $ $
~ Description of Refunded Bonds (Complete this part only for refunding bonds,)
33 Enter the remaining weighted average maturity of the bonds to be currently refunded ...... · 0 )'ears
34 Enter the remaining weighted average maturity of the bonds to be advance refunded ...... · ),ears
35 Enter the last date on which the refunded bonds will be called ............. · 12-14-00
36 Enter the date(s) the refunded bonds were issued · January 13, 2000
~ Miscellaneous
37 Name of governmental unit(s) approving issue (see instructions) ·..C..o..u.n..c.i.I..o.f.t..h.e..C..i.ty..o.f..R..o.a..n.o..k.e.z.V.!.rg.i.n.[~ ..................
. .P.u..b.l.i.c..H..e.a..r! .n~ ..on .!-..7.-p.0.; ..~. p.r..o.v.a. ! .o..n..2.:7. :.0.0. .........................................................................................
38 Check box if you have designated any issue under section 265(b)(3)(B)(i)(lll) ......... · []
39 Check box if you have elected to pay a penalty in lieu of arbitrage rebate .......... · []
40 Check box if),ou have identified a hedqe (see instructions) ............... · []
~ Volume Caps Amount
41 Amount of state volume cap allocated to the issuer. Attach copy of state certification . . . 41 $ 3,500,000
42 Amount of issue subject to the unified state volume cap .............. 42 $ 3,500,000
43 Amount of issue not subject to the unified state volume cap or other volume limitations: 43 0
a Of bonds for governmentally owned solid waste facilities, airports, docks, wharves, environmental
enhancements of hydroelectric generating facilities, or high-speed intercity rail facilities . . . 43a
b Under a carryforward election. Attach a copy of Form 8328 to this return ........ 43b
c Under transitional rules of the Tax Reform Act of 1986 (enter Act section no.) · .................... 143c
d Under the exception for current refunding (section 146(i) and section 1313(a) of the Tax Reform
Act of 1986) ............................. 43d
44a Amount of issue of qualified veterans' mortgage bonds 44a 0
b Enter the state limit on qualified veterans' mortgage bonds ............. 1 44b 0
45a Amount of section 1394(0 volume cap allocated to issuer. Attach copy of local government
certification . . · /'~ ........... 1 45a 0
b Name of empowerq~nt z,Z)ne ·~ _.--_ ' J
Underlpenalti~'of~,l~ury, ~l~re~ ha~,~xamined this return, and accompanying schedules and statements, and to the best of my knowledge
and belte.f~e true, j;f~recy,~afid comp~J~',
Please -.----,~. /I// ~
~ ~:J '~ S~re~officer ~ ~'~ ~' Date
Here ~f'~n D. Avis Chairman
Name of above officer (type or print) Title of officer (type or print)
VIRGINIA
SMALL BUSINESS
FINANCING AUTHORITY
P.O. Box 446 · Richmond, VA 9_3218-0446 · 804-371-8254
November 16, 2000
Mr. Lyrm D. Avis
Chairman
Industrial Development Authority of
the City of Roanoke
212 S. Jefferson Street
Roanoke, Virginia 24011
Re: Nordt Properties, T.LC
Dear Mr. Avis:
The Virginia Small Business Financing Authority has reviewed your application for an
allocation of private activity bond authority for the above project and has found it to be
complete. I am pleased to inform you that there is 2000 bond authority available for
manufacturing facility projects, and the project has been awarded a portion of this authority, as
evidenced by the attached allocation certificate.
This allocation is valid until December 15, 2000. In order to document the amount of
bonds issued, a completed copy of U.S. Internal Revenue Service Form 8038 must be received
by VSBFA by 5:00 p.m. on December 15, 2000 if bonds are issued for this project. Bond
authority that has not been documented as having been issued by this deadline will revert to
VSBFA for reallocation to other projects.
CMS/vga
Enclosure
cc: r'F.B. Webster Day, Esquire
Wetheringtort, Melchionna,
· Terry, Day & Ammar
Since~4ely,
//Cathleen M. Surf~c/e
Executive Director
The Financial Services Division of the Virginia Department of Business Assistance
CERTIFICATE OF ALLOCATION
OF PRIVATE ACTIVITY BOND AUTHORITY
On behalf of the Virginia Small Business Financing Authority (VSBFA), the u~. dersigned
hereby certifies, as follows:
Pursuant to the Virginia Private Activity Bond Allocation Guidelines, VSBFA has
made the following allocation of private activity bond authority in the
Commonwealth:
Allocation Date:
Issuing Entity:
Locality:
Amount:
Project:
Bond Type:
Expiration Date:
November 16, 2000
Industrial Development Authority of the City of
Roanoke, Virginia
City of Roanoke
$ 3.500.000
Nordt Properties, LLC
Manufacturing
December 15, 2000
Without independent investigation and based, in part, on filings made with VSBFA,
the foregoing issue of bonds for this project issued on or prior to the expiration date,
and with respect to which a copy of IRS Form 8038 shall have been received by
VSBFA prior to 5:00 p.m. on the expiration date, when added to all private activity
bonds issued after December 31, 1999 and on or prior tOsuch expiration date will not
exceed the 2000 State Ceiling on private activity bonds for the Commonwealth of
Virginia, as established by the provisions of the Internal RevenUe Code of 1986; and
therefore, the issue of Bonds meets the requirements of Section 146 of the Internal
Revenue Code of 1986, as amended, (relating to volume cap on private activity
bonds).
Witness my signature this 16th of November, 2000
Cathleen/M. Surface, Execu~ve Director
Virginia Small Business Financing Authority
'00 FE~ -1 ,P4
February 7, 2000
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
David A. Bowers, Mayor
C. Nelson Harris, Vice-Mayor
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
Dear Mayor Bowers and Members of City Council
SUBJECT: Curb, Gutter and Sidewalk
Request and Rating System
This correspondence is intended to address Councilman Carroll Swain's questions
concerning the City's curb, gutter and sidewalk request and rating system and Cove Road
placement within the system.
At the present time the City has more than 250 requests for curb, gutter and
sidewalk at an estimated construction cost of $19 million. These requests range from
individual fill-ins to major roadway projects. Citizens who request new curb and sidewalk
are sent a copy of the attached "Application for Curbing and Sidewalk Improvement."
When the application is completed and returned to the Engineering Department, it is
reviewed and rated independently by: Glenn A. Asher, Risk Management Officer;
Robert K. Bengtson, Traffic Engineer/Acting Director of Public Works; Jan G. Bruce,
Project Manager; James W. Settle, Neighborhood Planner. Each of these individuals has
an area of expertise which they use in the review of the applications. Using an objective
rating system, a total score is derived for each application. The citizen is notified by letter
of the overall rating and rank.
Various criteria affect the score that a request receives. Some criteria will add
points to the ranking system. Other criteria may cause points to be deducted. Points are
added if the curb solves a drainage problem. If the curb creates a drainage problem,
points will be deducted. If the location does not have adequate right-of-way and curb and
sidewalk funds would be needed to acquire right-of-way, points are likewise deducted.
Cove Road improvements would be an enhancement to the neighborhood.
However, this is not a simple curb/sidewalk project. These improvements on Cove Road
between Lafayette Boulevard and Hershberger Road, N. W., would require right-of-way
Mayor Bowers and Members of City Council
February 7, 2000
Page 2
acquisition and major storm drainage improvements. This is not typical of projects funded
in our curb/sidewalk program. Thus, the rating for Cove Road is not very high. The
preliminary estimate to construct this project is $1.5 million. As a means of clarification,
we include an explanation of the evaluation performed for Cove Road. See attached
"Rating vs. Criteria."
Since 1996, the City has spent approximately $2.1 million for the construction of
more than 100,000 feet of new curb and sidewalk. There is approximately $1.2 million
remaining to be spent from the most recent bond referendum and $100,000 is budgeted
annually for this program. The next contract is expected to be bid in April 2000.
If you have further questions or need additional information, please call me at
853-2333 or Bob Bengtson, Acting Director of Public Works, at 853-2741.
Respectfully submitted,
C'~arle~e L. I~u~cha~
City Manager
DLB:RKB:pr
Attachments
City Clerk
City Attorney
Director of Finance
Acting Director of Public Works
Director of Utilities & Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
00-101
Cove Road Improvements
Lafayette Boulevard to Hershberger Road, N. W.
The project requested by Councilman Swain consists of improvements to Cove
Road in the form of curb and sidewalk on both sides of the road. This would
also necessitate a storm drain system to handle storm water runoff collected
along the new curb line, as well as acquisition of right-of-way to permit the
improvements. Likewise, there would need to be adjustments to commercial
and residential property to accommodate driveways, parking, and traffic
circulation for the various businesses along this busy street, as well as
necessary adjustments to sewer, water, gas, electric, telephone, cable
television, and other utility and communications lines. Preliminary estimates
exceed $1.5 million.
Funding alternatives for a project of this magnitude include:
Add this project to the City's Urban Construction Program that is
administered by VDOT, and by which the state pays 98 percent of the
project cost while the city pays a 2 percent share. VDOT funds for
currently scheduled projects are already fully allocated through fiscal
year 2002-2003.
e
Add to the City's Capital Improvement Program.
This alternative is appropriate as this is the main program through which
the City determines its progress toward safer streets and improved
utilities. Funding would most likely come through the sale of municipal
bonds.
e
Include in the City's curb and sidewalk program.
This alternative is appropriate as the curb and sidewalk program is
underway and very successful. Funding will have to come from the
remaining '97 Bond funds and the $100,000 annually allocated from the
General Fund. Current curb and sidewalk program requests total
approximately $19 million. Available funds in the '97 Bond issue
amount to $1.2 million.
Application for Curbing and Sidewalk Improvements
Street Address and ZIp Code:
Phone:
Ty~e of Request: (check one or both) Curb Sidewalk
Locadoll of Request: Please be as specific as possible; use street addreuas where possible. (For
example: 301 to 456 Main Street, SW, or Juniper Avenue between Aspen Street and Spruce Street)
Justification: Please explain why you are requesting curb and/or sidewalk.
Safe~y: Will new curb and/or sidewalk address a safety hazard? How?
Drainage: Is your requ~t to .olve a drainage problem? If yas, describe the problem and any
damages that are recurring a~ a result of drainage problems.
Cldzen/Nei~bborhood Support: Is anyone else on your street interested in curb and/or sidewalk?
Please attach a list of the names end addresses of those who would be affected. How many are in
support of the project? Does anyone object?
Additional Comments:
Return to:
Mr. ]an Bruce
Office of che Cky Enfineer
215 Church Avenue, SW, Room 350
Roanoke, VA 24011
Office Use Only:
JDace: Rwlew Coml~Nd:
e®oeo®oe®ooeo®ooo®e®eee®oeo®®®o®o®®oo®®o®®e®®oe®oooo®oee®®ee®
The following criteria will be used to consider your request. In completing your application, you
should try to &4ye us infonnadon that will help us review the situation in your area.
Safecy
Will the improvement correct a sarioua public safety hazard? 18 curb and/or sidewalk the only way to correct
the problem? (40 pta.)
Level of Residenc/Nei~hborhood Support
Is every household affected in support of the project? Have they been contacted?
organization, if there ia one, support the project? (20 pts.)
Does the neighborhood
Inflll/Extension
Is the project an exteneion of existing curb or sidewalk? (15 pts.)
Drainage
Will the improvement correct · drainage problem? Will it oeusa a drainage problem? (15 pts.!
School
For sidewalk only, ia the Iooation within ½ mile of a school? [10 pts.)
Relationship to an Exi~ing Plan
Is the improvement recommended by a City Council adopted plan such a8 Roanoke Vision or a neighborhood
plan? {10 pts.)
Special Project Area
Is the project located in · 'special project area' such a8 · Consarvation Area, Rehabilitation District,
Neighborhood Design District, or Enterprise Zone? (10 pta.)
ADA Requirements
Will the project enhance acceseibility in accordance with the American8 with Disabilities Act? (10 pts.)
Cost
Is the cost of the project high compared to the benefits gained? How many housaholds are affected?
"RATING VS CRITERIA"
This form ~ be ~ed ~ City personnel to rate requests based on established criteria, Points
are assigned try appropriate departments based on these criteria; The form ~ be routed
throu~ several dePartments including Engineer, Planning and Community Development,
and Traffic En~eertng~
CURB/SIDEWALK REQUEST EVALUATION
SAFETY (Traffic Engineer}
Current situation is unsafe.
conditions (31 to 40).
Potential for safety problems exists. Condition may be
proposed improvements (21 to 30).
Relatively safe conditions exist (11 to 20).
No safety concern or safety would not be impacted
improvement (0 to 10).
Proposed improvement would create a safety problem (-1 to -20).
Improvements would greatly enhance safety
corrected by
by proposed
LEVEL OF RESIDENT/NEIGHBORHOOD SUPPORT [Neighborhood Partnership)
Full support of residents affected by project and support of neighborhood
organization, ff available (15 to 20).
Widespread support among those affected. Very little opposition (6 to 14).
Some support and some opposition (1 to 5).
Resident support is unknown. Applicant has not contacted residents (0).
INFILL/EXTENSION [Engineering)
Project would fdl in a piecemeal curb and/or sidewalk situation (7 to 15).
Project would be a logical extension of existing curb and/or sidewalk
system (1 to 6).
Project is not an extension of existing system. No existing improvements
in area (0).
DRAINAGE (Engineering)
Project will solve a drainage problem (10 to 15).
Project will partially solve a drainage problem (1 to 9).
Project will have little or no effect on drainage (0).
Project will negatively affect drainage patterns; will cause new drainage
problems (- 1 to - 15).
COST {Engineering)
Less than average cost (0 to 10)
Average cost (0)
Greater than average cost (0 to - 10)
RIGHT-OF-WAY (Engineering)
Adequate right-of-way (0)
Parcels needed (0 to -10)
SCHOOL - Sidewalk Requests Only (Engineering)
Project is located within one-half mile from a school (3 to 10).
Project is located one-half to one mile from a school (1 to 3).
Project is located more than one mile from a school (0).
SPECIAL PROJECT AREA [Planning and Communi _ty Development)
Located in Special Project Area, such as a historic district,
conservation/rehab district or in an enterprise zone (10).
Not located in a specially-designated project area (0).
AMERICANS WITH DISABILITIES ACT (ADA Coordinator)
Proposed improvements will provide accessible path (10).
Proposed improvements will not impact accessibility (0).
Total benefit points
Estimated Cost $
SAFETY (Traffic Engineer)
Based on traffic flow, up to 10 points can be awarded.
Traffic flow does not justify the award of any points
Based on pedestrian traffic with at least 50% elderly, disabled or children, up to 20 points
can be awarded.
Pedestrian traffic justifies the award of 10 points based upon the results of a recent
pedestrian count conducted on this street.
If peak hour traffic volume has greater than 5% trucks, up to 2 points can be awarded.
In this instance 0 points are awarded.
If street lighting is not present, up to 2 points can be awarded.
In this instance 0 points are awarded.
If paved width is less than 24 feet, then up to 2 points can be awarded.
In this instance 2 points are awarded.
If the existing walking area is less than 4 feet, then up to 2 points can be awarded.
In this instance 2 points are awarded.
Is a sight distance restriction present? If so, up to 2 points can be awarded.
In this instance 0 points are awarded.
If speed limit posted is 30 mph or less, up to 2 points can be awarded.
In this instance 0 points are awarded.
If speed limit is 35 mph or more, up to 4 points can be awarded.
In this instance 4 points are awarded.
If a pedestrian accident has been reported within the past 3 years, up to 6 points can be
awarded.
In this instance, 0 points are awarded.
Total polmts awarded for SAFETY lssues are 18.
LEVEL OF RESIDENT/NEIGHBORHOOD SUPPORT (Neighborhood Partnership)
Full support of residents affected by project and support of neighborhood organization,
if available, can result in the award of up to 20 points.
In this instance 5 points are awarded, indicating some support. This determination is
based upon a conversation by the evaluator with the current President of the Villa
Heights Crime Prevention Organization.
INFILL/EXTENSION [Engineering)
If project would ~l in a piecemeal curb and/or sidewalk situation, up to 15 points can
be awarded.
In this instance, the project will be a logical extension of existing, curb and/or sidewalk
system and 3 points are awarded.
DRAINAGE (Engineering)
If the project will solve a drainage problem, up to 15 points can be awarded.
In this instance, the project will partially solve a drainage problem; therefore, 2 points are
awarded.
COST (Engineering)
If the estimated cost exceeds the average cost of a typical project, up to 10 points can be
deducted.
In this instance, 2 points are deducted, as the project cost of $1.5 million is greater than
the average cost of a curb and sidewalk project.
RIGHT-OF-WAY (Engineering)
If additional right-of-way must be acquired to properly add the requested curb and/or
sidewalk, up to 10 points can be deducted.
In this instance, 5 points are deducted, as the existing right-of-way varies from 40 feet
to 60 feet in width.
SCHOOL - Sidewalk Requests Only (Engineering)
If the project is located within one-half mile of a school, up to 110 points can be awarded.
In this instance, 0 points are awarded.
SPECIAL PROJECT AREA ( Planning & Communi _ty Development)
If the project is located in a Special Project Area, such as a historic district,
conservation/rehab district or in an enterprise zone, up to 10 points can be awarded.
In this instance, 0 points are awarded.
AMERICANS WITH DISABILITIES ACT (ADA Coordinator)
If the project will provide an accessible path for the handicapped, up to 10 points can be
awarded.
In this instance, 10 points are awarded.
Total benelit points awarded are 3__~1.
Currently, the highest ranked project has 60 benefit points.
This project is ranked 67th with $1,957,500 in higher ranked requests ahead of it.
.~ECE!¥ F_['~
CITY C~_[!?~."~ iFF"
'00 FE~-3 P1:03
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing
Drug Enforcement
Please reserve space on your 2:00 p.m., agenda for a 15 minute briefing
regarding the above subject.
Respectfully submitted,
Darlene L. Burcham
City Manager
DLB:GCS:pr
CC:
City Clerk
City Attorney
Director of Finance
Director of PublicSafety
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #5-66-76-137
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Ms. Burcham and Mr. Hackworth:
I am attaching copy of Ordinance No. 34662-020700 amending Chapter 21, Offenses-
Miscellaneous, of the Code of the City of Roanoke (1979), as amended, by the addition of
new Article VIII, entitled Removal or Repair of Buildings or Other Structures Harborinq
Illegal Drug Activity. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:'~yFil~\fcb7.wpd
Darlene L. Burcham
William M. Hackworth
February 10, 2000
Page 2
pc:
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable .Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President- Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
The Honorable Donald S. Caldwell, Commonwealth's Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C :'~VlyFile~\feb7. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34662-020700.
AN ORDINANCE amending Chapter 21, Offenses-Miscellaneous, of the Code of the City
of Roanoke (1979), as amended, by the addition of new Article VIII, entitled Removal or Repair o f
Buildings or Other Structures Harboring Illegal Drug Activity; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Chapter 21, Offenses-Miscellaneous, of the Code of the City of Roanoke (1979), as
amended, is hereby amended and reordained, by the addition of new Article VIII, entitled Removal
or Repair of Buildings or Other Structures Harboring Illegal Drug Activity, to read and provide as
follows:
OFFENSES--MISCELLANEOUS
Article VIII. Removal or Repair of Buildings or Other Structures
Harboring Illegal Dru~ Activity.
Sec. 21-209. Definitions.
As used in this article:
Affidavit means the affidavit prepared by the city manager in accordance with
section 21-210 hereofi
Controlled substance means the same as that term is defined in section 54.1-
3401of the Code of Virginia (1950), as amended.
Corrective action means the taking of steps which are reasonably expected
to be effective to abate drag blight on real property, such as removal, repair or
securing of any building, wall or other structure.
Drug blight means a condition existing on real property which tends to
endanger the public health or safety of residents of the city and is caused by the
regular presence on the property of persons under the influence of controlled
substances or the regular use of the property for the purpose of illegally possessing,
manufacturing or distributing controlled substances.
Owner means the record owner of real property.
Sec. 21-210. Affidavit and notice requirements.
In addition to enforcement procedures established elsewhere, the city
manager is authorized to undertake corrective action with respect to drug blight on
real property in accordance with the procedures described herein.
(a) The city manager shall execute an affidavit, citing section 15.2-907
of the Code of Virginia (1950), as amended, and this article, and affirming that drug
blight exists on certain property in the manner described therein; that the city has
used due diligence without effect to abate the drag blight; and that the drug blight
constitutes a present threat to the public's health, safety and welfare.
(b) The city manager shall submit the affidavit to the city attorney,
requesting that the last known owner of the property be notified by regular mail sent
to the last known address as it appears in the assessment records of the city. The
notice and a copy of the affidavit shall advise the owner that the owner has up to
thirty (30) days from the date thereof to undertake corrective action to abate the drug
blight described in the affidavit and, that if requested to do so, the city will assist the
owner in determining and coordinating the appropriate corrective action to abate the
drug blight described in the affidavit.
Sec. 21-211. Failure to take corrective action.
If no corrective action is undertaken by the owner of the property within
thirty (30) days from the date thereof as provided for in section 21-210, the city
attorney shall send by regular mail an additional notice to the owner of the property
at the address stated in the assessment records of the city. This final notice shall state
that within fifteen (15) days from the mailing of the notice, the city will commence
to abate the chug blight taking any corrective action the city deems appropriate,
including, but not limited to, the removal of the building or other structure so as to
abate the drag blight, on the property. Upon receipt of this final notice, the owner
shall have the fight, upon reasonable notice to the city, to seek equitable relief, and
the city shall initiate no corrective action while a proper petition is pending before
a court of competent jurisdiction.
2
Sec. 21-212. Assessment of costs.
If the city undertakes the corrective action with respect to the property after
complying with the notice provisions found herein, the costs and expenses thereof
shall be chargeable to and paid by the owner of such property and may be collected
by the city in the same manner as taxes and levies are collected. Every charge
authorized by this section with which the owner of any such property has been
assessed and which remains unpaid shall constitute a lien against such property with
the same priority as liens for unpaid local real estate taxes and enforceable in the
same manner as provided in articles 3 (section 58.1-3940 et seq.) and 4 (section 58.1 -
3965 et seq.) of chapter 39, title 58.1 of the Code of Virginia (1950), as amended.
Sec. 21-213. Corrective action by owner.
If the owner of such property takes timely corrective action pursuant to this
article, the city shall deem the drug blight abated and shall close the proceeding
without any charge or costs to the owner and shall promptly provide written notice
to the owner that the proceeding has been terminated satisfactorily. The closing of
a proceeding shall not bar the city from initiating a subsequent proceeding if the drug
blight recurs.
Sec. 21-214. Abridgement of rights.
Nothing in this section shall be construed to abridge or waive any rights or
remedies of an owner of property at law or in equity.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD.C^\OCA.RemoveHo~o. Dm8~.2.2.00 3
Roanoke City Council
Regular Agenda Report,00 FEB -3 P4
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Drug Enforcement
Background:
During the January 18, 2000, meeting of City Council, citizens from Lafayette
Boulevard, N. W., Chapman Avenue, S. W., and Norwich Avenue S. W., neighborhoods
voiced strongly their concerns about illegal drug-related matters in their neighborhoods.
Citizens referred to the Narcotic Nuisance Ordinance used in Virginia Beach to force
property owners to have zero tolerance with their tenants who may be dealing illegal
substances. City Council directed the City Manager and City Attorney to review the matter
and report back to Council at their February 7, 2000 meeting.
Since the January 18, 2000 Council meeting, the following action steps have been taken:
On January 21, the City Manager, Assistant City Manager, City Attorney,
Commonwealth's Attorney, Police Chief, COPE Lieutenant Rick Arrington, and
Director of Public Safety met to discuss the citizen concerns and immediate steps
the City would take to deal with the concerns and possible adoption of a local
ordinance to strengthen enforcement effectiveness.
On January 21, Director of Public Safety discussed with Norfolk Assistant City
Attorney Cynthia B. Hall Norfolk's efforts to deal with "Drug Blight" in
neighborhoods. Norfolk, pursuant to Code of Virginia Sec. 15.2-907, adopted a
local ordinance defining a process to address "drug blight."
Sec. 18.2-258, Code of Virginia (see attachment), permits localities to charge with
a misdemeanor, or felony for a second offense, any owner, lessor, operator or
tenant who knowingly permits their premises to be frequented or occupied by those
under the influence of controlled substances, or used for the illegal possession,
manufacture or distribution of drugs. Increased enforcement of this code section
has been initiated by our Police Department to put tenants and owners on notice of
drug activities on their premises, and to charge them with violating Sec. 18.2-258
if violations are found.
City Attorney has reviewed state enabling legislation, and determined that the City
has not enacted a local ordinance implementing Sec. 15.2-1507, Code of Virginia,
which authorizes localities to adopt ordinances requiring the removal, repair, or
securing of buildings or other structures harboring illegal drug activity. The City
Attorney has prepared such an ordinance, and it is attached for Council's
consideration.
Roanoke Commonwealth's Attorney has employed John McNeil as an Assistant
Commonwealth's Attorney to replace Mr. Eric Branscom effective February 21,
2000. Mr. McNeil will be the attorney in his office to litigate these matters.
On February 1, Norfolk Assistant City Attorney Cynthia B. Hall and three members
of Norfolk's enforcement team (a police officer, assistant fire marshal and a health
department inspector) came to Roanoke and met with the City Action Team to
thoroughly explain the Norfolk approach to addressing matters of general blight and
nuisance enforcement. The Norfolk enforcement team also reviewed their drug
blight procedures.
On February 1, the Norfolk enforcement team also met with the City Manager,
Assistant City Manager, City Attorney, Commonwealth's Attorney, Police Chief,
COPE Lieutenant Rick Arrington, and Director of Public Safety to explain Norfolk's
approach to deal with blight and nuisance in general.
Prior to these discussions, during the 1999 Session of the General Assembly, our City
along with the statewide "Cities Coalition," comprised of seven of the largest cities in the
state, encouraged and obtained adoption by the General Assembly twelve pieces of
legislation dealing with a variety of blight and nuisance issues. The City is working through
the Coalition again this year to secure enactment of additional legislation to deal with
blighting conditions.
Considerations:
According to the authority under Sec. 15.2-907 of the Code of Virginia, enactment of a
local ordinance to address "Drug Blight" would allow the following general procedure to be
utilized:
Roanoke Police Department will identify properties which meet the State Code
definition of "drug blight." "Drug blight" means a condition existing on real property
which tends to endanger the public health or safety of residents of a locality and is
caused by the regular presence on the property of persons under the influence of
controlled substances or the regular use of the property for the purpose of illegally
possessing, manufacturing or distributing controlled substances.
The City Manager or her designee will execute an affidavit certifying the existence
of drug blight on the property and provide notice to the property owner to take
corrective action. "Corrective action" means the taking of steps which are
reasonably expected to be effective to abate drug blight on real property, such as
removal, repair or securing of any building, wall or other structure.
If the owner fails to do so, a second notice will be sent, and if corrective action is still
not taken, the City may take corrective action at the owner's expense. Such action
may include removal, repair or securing of any building, wall or structure.
Recommended Action(s):
Approve the attached ordinance amending Chapter 21 of the Code of the City of Roanoke
(1979) as amended by the addition of a new Article VIII, entitled "Removal or Repair of
Buildings or Other Structures Harboring Illegal Drug Activity."
In addition to the ordinance consideration above, the City Manager will initiate a broad
review of our City ordinances and administrative procedures for dealing with general blight
and nuisance issues in our community. Teams of City staff and citizens will be developed
to evaluate current methods, and proposed ways to strengthen and improve our efforts to
deal with all types of blight and general nuisances. Periodic updates, status reports, and
informational discussions will be provided City Council as we progress.
Respectfully submitted,
City Manager
William M. Hackworth
City Attorney
Attachments: I
CC:
City Clerk
City Attorney
Director of Finance
Director of Public Safety
Police Chief
Commonwealth's Attorney
#00-407
18.2.~~8.2-258
attempting to commit a
)sed may be punished
iefined in this artic~-
1 be guilty of a Cl~'~°~r
cted of attemptin
.~ay be imposed m
i 5-4-524.104:1; 19~,bce.
mibillty not a defense.
had completed every act nec.
~ion of the substantive crime,
m the distribution was not a
~t in the substance itself,
vn to defendant, the impossi.
actual, not legal, and as such,
rted as a defense to the at-
arham v. Commonwealth, 2
S.E.2d 172 (1986).
mendment which substi.
,n for § 18.2-26. -- Where
m to amend second count of
where the nature of tile
,,ed the attempt statute on
0nweslth was relying from
eral attempt statute, to this
.ers attempts to violate the
the trial court did not err in
2onwealth's motion to amend
iinst defendant. The amend-
,,e the 'nature or character of
d'; it merely substituted ref-
.~ion, the specific provision
to commit drug offenses, for
aeral provision covering at-
~enerel, non-capital felonies.
0nweslth, Bio. 1840-90-1 (Ct.
., 1992).
~affieient to prove second
lence demonstrated that by
~tended to further, promote
~onspirator's venture, where
-e in venture because, by
~ndant stood to make pref-
e~couragement of cocon-
.tions. Zuni,~a v. Common-
:3, 375 S.E.2d 381 (1988).
csine to coconspirator and
ment of le~ than agreed
i~i interest in and msln-
~ddpstion in coconspira-
a ~ advancing cocaine on
~ that coconspirator could
~ ~[efendant actively be-
~, and where evidence
~. t~t defendant was drug
?~ ~]it arrangement with
,~._dr~ d~ler, in hope of
CRIMES AND OFFENSES GENERALLY § 18.2-258.01
pent between and concert of action by parties able doubt. Zuniga v. Commonwealth, 7 Va.
sfficient to prove conspiracy beyond reason- App. 523, 375 S.E.2d 381 (1988).
§ 18.2-258. Certain premises deemed common nuisance; penalty.
Any office, store, shop, restaurant, dance hall, theater, poolroom, club-
~ouse, storehouse, warehouse, dwelling house, apartment, building of any
kind, vehicle, vessel, boat, or aircraft, which with the knowledge of the owner,
lessor; a.g. ent o~f any,such le?s?r; manager, chief, executive officer, operator, or
tenant mereo~, is rrequentea oy persons under the influence of illegally
obtained controlled substances or marijuana, as defined in § 54.1-3401, or for
n e purpose of illegally obtaining possession of, manufacturing or distribu .ting
trolled substances or marijuana, or is used for the illegal poss. es.s?.n,
~anufacture or distribution of controlled substances or marijuana, sna~ oe
~emed a common nuisance. Any such owner, lessor, agent of any such lessor,
~anager, chief executive officer, operator, or tenant who knowingly permits,
establishes, keeps or maintains such a common nuisance is guilty of a Class 1
misdemeanor and, for a second or subsequent offense, a Class 6 felony. In
addition, after due notice and oppo _rmni_ 'ty_ to be heard o_n the p,art of any ow~..er,
lessor, or a lienholder not involved in the origina~ onense, oy a proceemng
similar to that in Chapter 22.1 (5 19.2-386.1 et seq.) of Title 19.2 and upon
proof of guilty knowledge, a court may order that such house, motor vehicle,
aircraft, boat, vessel, or other premises, or any room or part thereof, be closed,
but the court may, upon the owner or lessor giving bond in the penalty of not
less than $500 and with security to be approved by the court, conditioned that
the premises shall not be us_ed for unl.a .w~ulp .urposes.: turn the s..am, e .ov? to its
owner or lessor; or proceeding may be r~aam eqmry as provmea m 9 18.2-
258.01. '
B. The penalties provided in this sectio.n shall b~. in..addi~on to .andy other
pens.1, ty provi.d~ed~ b.y 1.aw.,~cl.u,d~ng immediate ternnnacton o~ a ren~at agree-
menc as provmea tn 9
C. In no civil or in rem proceeding under the provisions of this section shall
udgment .be .e..nt,,ere, d, ag,ainst th~e.,owner; les~so, r, or lie~ ,n~, older of p, rope ,r~..,un~l~,ess~
t is proves: ~) mac ne ~new. ox m.e un~. a~ use o.x me.prope ,rty ana m) m?
he had the right, because or- such umawful use, to enter ana repossess ~4e.
property. (Code 1950, § 54-524.104:2; 1972, c. 736; 1973, c. 400; 1975, cc. ,
15; 1979, c. 435; 1990, c. 948; 1992, cc. 248, 538.)
§ 18~-258.01. E~joining nuisances involving .'ffi. egal drug trans.a.c-
tions. -- The attorney for the CommonwealS, or .any atizen of the. county, a.ty,
or town, where such a nuisance as is described m § 18.2-258 exists, may, m
addition to the remedies given in and punishment imposed by this.chapter,
maintain a suit in equity in the ~,me of the Common_w_e~th to e~oin the.sa?.e;
provided, however, the attorney for the Commonweal.th. sha~_ no~ oe reqmr.ea
prosecute any suit brought by a citizen under, this s.ec.tion..In e?.ry case w?e. re
the bill charges, on the knowledge or belief o[ compmman~, ana ~s sworn to oy
two witnesses, that a nuisance exists as described in § 18.2-258, a temporary
injunction may be granted as soon as th. e.bill i.s pre?,n, ted ~ the c?urt,pro, vided
reasonable notice has been given. The injunction snan enjoin aha restrain any
owners, tenants, their agents, employees, and any other person from contrib-
uting to or maintaining the nuisance and may impose such other_re§uir, em, e.n, ts
as the court deems appropriate. If, after hearing_, the court finds .tlc. as
material allegations of thebill are true, although the ~remises comp~!,~ea
may not then be unlawfully used, it shall continue the injunction ag,in,t such
ghtrsons or premises for such period of time as it ,dee.ms a~ppr?,priate, witl~ the
to dissolve the injunction upon a proper snowing oy me owner o~ the
premises. (1990, c. 948.)
3O7
F~ruary7,2~0
ROANOKE BRANCH
NAACP
P.O. Box 12362
Roanoke, Virginia 24025
(540) 344-2424
RECEIVED
'00 FEB-7 P2:13
The Honorable Mayor David A. Bowers, and Members
Of the Roanoke City Council & City Manager Darlene Burcham
215 Church Avenue S.W.
Roanoke, Virginia 24011
Dear Mayor and Council Members & City Manager Burcham:
I am writing to.you on behalf of the Executive Board, Members, Constituents and
Supporters of the Roanoke BranCh of the NAACP. This communication is regarding two
separate but related concerns and they are as follows:
1]
Items2 & 3 under the City Manager's Report on today' s agenda regarding
"Proposed drug enforcement procedures"
2]
The pending investigation of the January 31, 1999 shooting of Roanoke
clan, Mr. wiibert ~wiS by Roanoke City Police Office~ Boucher
The NAACP would like for City Council to act carefully and responsibly to the
legitimate concerns of neighborhoods of increasing drug activity. We urge City Council
to be certain that the measures we .employ in dealing with the scourge of drugs and
exploitation are balanced and constitutional. That you act with due diligence and
constitutional prudence.
We have some limited understanding of the "Norfolk strategy" and believe, as
others do that it has some effective applications for our City. However, we have learned
with such plans, too often after the "damage" that the "devil can be in the details".
While we desperately need to deal more effectively and yes, prudently with this growing
problem, it must not be at the cost inadvertently or otherwise of the liberties of innocent
and law-abiding citizens. And let me hasten to add that it is the innocent and law-abiding
citizens that we want to take special care for. Having said that I want to state dearly that
drug dealers should be prosecuted and so should drug suppliers and drug buyers.
Our approach has tobe a complete one and a balanced one.
On a related concern, as we seek to broaden our efforts and authority of the local
government and its law enforcement department to deal with Roanoke's "drug problem"
we remain shadowed by a dark cloud of uncertainty and concern about the accountability
Council pg2
of the very components of City government that will enforce these laws. The "Norfolk
model" as it was reported suggests that the offices of the City Attorney, the Housing
Department and the Police Department in addition to the Commonwealth Attorney's
newly appointed assistant for housing cases are the key enforcers. The concern is that
this team, in Roanoke's case would include a Housing & Community Planning
department that has hired nearly ten new employees in the last 15 months, none of which
are minority and that has consistently rezoned and permitted construction and
reconstruction of the very kind of properties that are being used for a lot of the drug
activities we're seeking to eradicate. This team, in Roanoke's case would also include a
Police department that we believe currently harbors some officers who consistently
operate outside of the "rules" with little or no consequences--or accountability.
We cannot afford to create a scenario where we trade one problem for one that
feed existing ones that aren't getting addressed. Based on these concerns and others I
want to say to you that there are some questions we would like answered before City
Council and the Administration moves too much further on this matter.
1] What are the specific criteria for determining "proper evidence"?
2] Who initiates the "affidavit" to the City Attorney?
3]
How will we avoid wrongful destruction of property, indictments, and
prosecution?
4]
How do we insure that rogue officers won't use this ordinance as
another tool for misconduct?
Why not provide citizens with more details in a Public Hearing on the
specifics of the proposed drug enforcement strategies?
6]
Does the proposed strategy include "real" and strong measures for
addressing the drug problem with regard to drug suppliers and
buyers and not just sellers?
7] Where are the "checks and balances" in the plan?
We are urging you to be judicial and sensible. Again, we do have to address this
problem better than we've done in the past. We do need to get this scourge offofour
streets and out of our community. The NAACP supports that idea and pledges its
strong support for a plan that is sensible, balanced, equitable, effective and
constitutional. How we do this is critical for our avoiding other issues just as
detrimental to our community's progress.
Council pg3
Lastly, I want to request that City Council and the Administration move
immediately to appoint a Task Force of citizens to explore the value of a Citizens'
Review Panel as part of the Police Department's citizens' complaint process. The City's
Community Relations Task Force listed the need for this panel, as one of it's TOP 3
RECOMMENDATIONS. We have little to no belief in the department's ability to
effectively police itself. While there are certainly other ways of developing this resource
we believe that the best scenario would be one supported and appointed by our city
government.
Our Executive Board, Members, Constituents, and Supporters will look forward
to your response to our concerns and questions. Thank you for your attention to these
concerns.
Cc~
Roanoke NAACP Executive Board
Virginia Conference NAACP
NAACP National Legal Counsel
Roanoke Valley Press Core
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #60-266-369
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34663-020700 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $10,800.00, in connection with repayment of training funds received by First Union
National Bank from the City through its job training incentive program in Enterprise Zone
One for companies creating or relocating certain jobs within the area. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Melinda J. Payne, Economic Development Specialist
C:klvly File~\feb7. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34663-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital. Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
ADDroDHation$
General Government $ 31,245,239
Roanoke Centre for Industry and Technology (1) ................... 3,321,372
Revenue
First Union Penalty (2) ....................................... $ 10,800
1 ) Appropriated from
Third Party
2) First Union
Penalty Payment
(008-052-9629-9004) $ 10,800
(008-008-1234-1168) 10,800
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
Al-rEST:
City Clerk.
Roanoke City Council
Regular Agenda ReRqrli, ~-, =~ .... ~':~ ....
February 7, 2000 '00 JAN 31 ~1:34
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation of Funds from First Union National Bank
Background:
City Council established a training incentive program on March 14, 1994, in Enterprise
Zone One for companies creating or relocating a minimum of 200 new jobs over an 18-
month period. The program requires that jobs, for which training funds are received, be
retained for at least five years.
First Union National Bank received training funds from the City of Roanoke through this
program. A base of 566 jobs was established for the purpose of receiving training funds,
with the five-year period commencing on October 1, 1994, and ending on October 1, 1999.
The number of jobs to be created or relocated was revised to 420 jobs in June 1999. First
Union National Bank agreed to pay $400 for each job below the 420 jobs that were to be
created or relocated.
A review by First Union National Bank, the City of Roanoke Department of Economic
Development and the Fifth District Employment and Training Consortium for the period
commencing on October 1, 1998, and ending on October 31, 1999, disclosed that First
Union National Bank has $93 jobs in Enterprise Zone One. This is 27 jobs below the
agreed upon number. The City of Roanoke has received funding in the amount of $10,800
from First Union National Bank as repayment for training funds received.
Recommended Action(s):
City Council appropriate funding in the amount of $10,800 received from First Union
National Bank to account 008-052-9629-9004 (Roanoke Centre for Industry and
Technology Addition - Property).
Respectfully submitted,
City Manager
C:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Melinda J. Payne, Economic Development Specialist
#00-01
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #2-60-207-450
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34664-020700 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $3,580.00, which amount reflects the difference in the sale price of a City-owned parcel
of land to A & M Enterprises. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Melinda J. Payne, Economic Development Specialist
C:~4yFil~Xf~b7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34664-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government $ 31,234,439
Roanoke Centre for Industry and Technology - Additional Property (1).. 3,310,572
Revenue
A & M Enterprises (2) ......................................... $ 350,240
1 ) Appropriated from
Third Party (008-052-9629-9004) $ 3,580
2) A & M Enterprises (008-008-1234-1174) 3,580
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
'00 drift 31 ~11:34
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Appropriation of Funds from A&M Enterprises, LLC
Background:
Innotech, now a division of Johnson & Johnson, outgrew its current facility at 5568 Airport
Road in early 1997 and began to investigate means to enlarge the facility. Geoffrey M.
Ottaway, owner and developer of the Innotech facility on Airport Road, agreed to construct
a 30,000-sq. ft. addition and lease the property to Innotech for a period of 10 years.
Roanoke City entered into an agreement for purchase and sale of city-owned property
identified by Roanoke City Tax Map Number 6640105. In March 1997, the city conveyed
approximately 8.6665 acres to A&M Enterprises, LLC, at a price of $346,660. However, a
field study conducted before the closing showed the actual acreage to be 8.756 acres.
The City of Roanoke received a check in the amount of $350,240. The additional $3,580
received needs to be appropriated to reflect the difference in sales price.
Recommended Action(s):
City Council appropriate funding in the amount of $3,580 received from A&M Enterprises,
LLC, to account 008-052-9629-9004 (Roanoke Centre for Industry and Technology
Addition - Property).
Respectfully submitted,
City Manager
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Melinda J. Payne, Economic Development Specialist
#00-04
Roanoke City Council
Regular Agenda Report
February 7, 2000
The Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Amendment Number I to the Agreement Among the City of
Roanoke, Roanoke Higher Education Authority and the
Roanoke Redevelopment and Housing Authority
Background:
On September 14, 1999 the city approved the above agreement by which the city granted
$2.5 million to the Roanoke Higher Education Authority (RHEA) to be used to renovate and
improve the Roanoke Higher Education Center building. The city has completed a study
of the need for infrastructure to be constructed on City-owned property and rights-of-way
in the Greater Gainsboro Development Area, which includes the Higher Education Center
as well as the RNDC projects and the planned apartment project in the GOB- S Building.
The city has identified $ 3million to be funded over a period of four years to improve the
various infrastructure elements. The three project groups have reviewed the plan and
agreed upon the elements which should be funded. It is the desire of all of the project
participants and the city to complete these improvements expediently and efficiently. The
RHEA is willing to amend its contract with its architects and engineers in order to design
and engineer all the agreed upon infrastructure improvements in the Greater Gainsboro
Development Area. The city is agreeable to granting RRHA additional funds in the amount
of $131,500 to accomplish this design and engineering work.
Budgetary Impact:
Funding is available in the following account:
035-G00-030-5286 Greater Gainsboro Development Project
Requested Action(s):
Approve Amendment Number 1 to the Agreement.
Approve attached budget ordinance to appropriate funding to design and engineer the
infrastructure improvements listed in Amendment Number 1.
Attachment(s): Amendment Number 1 to the Agreement
Budget ordinance
Res.pectfully submitted,
Darlene L. Burcham
City Manager
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
#00-05
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #27-60-405-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34665-020700 amending and reordaining certain
sections of the 1999-2000 Water, Sewage Treatment, and Capital Projects Fund
Appropriations, providing for appropriation of $330,360.00, in connection with design of the
Forest Park Drainage Project. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Chades M. Huffine, City Engineer
J. Greg Reed, Project Manager, Engineering
C:~4yFil~\f~bT.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34665-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Water, Sewage Treatment, and Capital Projects Fund Appropriations, and providing for
an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Water, Sewage Treatment and Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Water Fund
Aooropdation$
Capital Outlay $ 1,189,601
Forest Park Drainage Project (1) ....................~ ...........25,000
Retained Eaminc~s
Retained Eamings (2) ........................................ $31,019,923
Sewaae Treatment Fund
Capital Outlay
Forest Park Drainage Project (3} ................................
Retained Eamina~
$60,398,473
110,000
Retained Earnings (4) ........................................ $30,148,336
Capital Projects Fund
Appropriations
Sanitation
Forest Park Drainage Project (5) ................................
Capital Improvement Reserve
Public Improvement Bond Series 1992 (6) .........................
1 ) Appropriated from
General Revenue
2) Retained Earnings
3) Appropriated from
General Revenue
4) Retained Earnings
5) Appropriated from
Bond Funds
6) Storm Drains
(002-056-8355-9003) $ 25,000
(002-3336) (25,000)
(003-056-8356-9003)
(003-3336)
(008-052-9689-9001)
(008-052-9700-9176)
110,000
(110,000)
195,360
(195,360)
$ 963,655
195, 36O
$21,309,991
18,280
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #27-60-405-468
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34666-020700 authorizing a contract with Anderson
& Associates of Virginia, Inc., in the amount of $314,630.00, for professional services for
engineering design for the Forest Park Drainage Project. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
S. K. Anderson, President, Anderson & Associates,
Blacksburg, Virginia 24060-5807
James D. Grisso, Director of Finance
Charles M. Huffine, City Engineer
J. Greg Reed, Project Manager, City Engineer's Office
100 Ardmore
Street,
C:MMyFil~\fcb7.wpd
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINI&
The 7th day of February, 2000.
No. 34666-020700.
A RESOLUTION authorizing a contract with Anderson & Associates of Virginia, Inc.,
professional services for the engineering design for the Forest Park Drainage Project.
for
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, a contract with Anderson & Associates of Virginia,
Inc., in the amount of $314,630 for professional engineering design services for the Forest Park
Drainage Project as described in the City Manager's report to this Council dated February 7, 2000.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the City Manager's report to this Council dated February 7, 2000.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Forest Park Drainage Project
Background: The Forest Park area of the Villa Heights Neighborhood has experienced
drainage and flooding problems for many years. Since the annexation of this area in 1943,
several storm drain and channelization projects have been completed in this neighborhood to
reduce flooding, however some flooding of streets and homes continues. The previous
projects in this watershed have addressed localized problems and have not been part of a
comprehensive watershed plan.
This area has also experienced significant sanitary sewer backups during wet weather. The
inflow and infiltration of stormwater into the sanitary sewer system has caused manhole
overflows and sanitary sewer backups into many basements. Correcting these problems will
likely require the availability of an adequate storm drain system. For this reason, the best
approach to this project was determined to be a comprehensive contract to combine the
stormwater and sanitary sewer analysis and design.
The Forest Park Drainage Project was included in the Capital Improvement Program (CIP),
approved by City Council on July 21, 1997: This project received a high priority rating in the
CIP Drainage Program and funding was established in the 1997 Bond Referendum. Following
a published Request for Proposals and review of the submitting firms, Anderson & Associates
of Virginia, Inc., located in Blacksburg, Virginia, was selected to perform design services for
the Forest Park Drainage Project. The proposed contract with Anderson & Associates of
Virginia, Inc., will include inventory and field location of existing water, sanitary sewer and
storm drain systems, modeling, preliminary design of corrective projects, and priorities for the
phasing of future construction projects. The proposal from Anderson & Associates of Virginia,
Inc., for the professional design services necessary for this project, is $314,630. Adding a 5%
($15,730) contingency for potential scope of work changes in project design would bring the
total appropriation to $330,360. Approximately $135,000 of contract costs will be associated
with the water and sewer systems and $195,360 will be associated with the storm drainage
system.
As a comprehensive project for an entire watershed, this project includes additional scope of
work from a typical design contract. Approximately $173,000 of this contract will be used for
field location, condition surveys, and database development for the existing water, sewer and
Roanoke City Council- Regular Agenda Report
FOREST PARK DRAINAGE PROJECT
February 7, 2000
Page 2
drainage systems within this watershed area. This additional detail will provide the basis for all
future water, sanitary sewer and drainage maintenance and construction projects in this
watershed. This work has also been determined to be necessary because of the overlap
between the drainage and sanitary sewer problems and solutions for this watershed. Unless
this comprehensive analysis is performed, future drainage and sewer projects in this
watershed will be difficult to accurately assess or prioritize.
One of the goals of this project is to identify specific sources of ground water and rainfall runoff
inflow into the sanitary sewer from private homes and businesses. Since this work will involve
considerable contact with individual property owners, information mailers will be sent to those
affected and neighborhood meeting(s) will be arranged.
Considerations: The cost of this design project will be $314,630 with a contingency of
$15,730, for a total appropriation of $330,360. Funding is available in the following accounts:
Sewer Fund Retained Earnings Account
Water Fund Retained Earnings Account
Public Improvement Bonds Series 1992A, acct. no. 008-052-9700-9176
$110,000
25,000
195,360
Total
$330,360
Funding needs to be appropriated to a new Capital Projects Account entitled "Forest Park
Drainage Project".
Recommended Action(s): Appropriate funding for the design of the Forest Park Drainage
Project. Authorize the City Manager to enter into a contractual agreement with Anderson &
Associates of Virginia, Inc. for the above engineering design services for this project.
Attachment: 1
Respectfully submitted,
City Manager
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
J. Greg Reed, P.E., Project Manager
H:\USER\COMMON~Council\Reed\fpa&e.wpd #00-109
Location Map
Forest Park Watershed Area
Attachment
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #60-313
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34667-020700 amending and reordaining certain
sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for
transfer of $78,000.00, in connection with payment of architectural and engineering
services related to structural and internal renovation of the Williamson Road Parking
Garage. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely, -~tlu,~.~--'
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Matthew Wynn, Manager, Parking Garages
Ellen S. Evans, Construction Cost Technician, City Engineer's Office
Chades M. Huffine, City Engineer
Terry W. Kemp, Project Manager, City Engineer's Office
C:\MyFilcs\feb7. wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34667-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2~ General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Aoorooriations
Nondepartmental $ 62,650,709
Transfers to Other Funds (1) ................................. 61,496,223
Fund Balance
Reserved for CMERP - City (2) ............................... $ 2,409,854
Caoital Prolect~ Fund
Aooroodation$
General Government $ 31,308,859
Williamson Road Parking Garage Renovation (3) .................. 78,000
1 ) Transfers to Capital
Projects Fund
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
(001-004-9310-9508)
(001-3323)
(008-052-9557~9003)
78,(XX)
(78,0(X))
76,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Williamson Road Parking Garage Renovation
Background:
The facility is located at 201 Tazewell Avenue S.E. and is in immediate need of structural
and internal renovation.
After proper advertisement and interviews, a consultant selection committee selected
Hayes, Seay, Mattern & Mattern, Inc., 1315 Franklin Road S.W., Roanoke, Virginia 24016,
as the best qualified consultant for the proposed work.
Considerations:
A contract for architectural and engineering services in the amount of $72,100 has been
generated and is awaiting execution pending approval by the City Manager, who has
authority to execute a contract for this amount, once funding is provided.
Funding for the consultant services is available in the Fiscal Year 2000 (CMERP) budget
as follows:
Professional Consultant Services
$ 72,100
Contingency 5,900
Total Funding
$ 78,000
Cost of the services is approximately 14% of the project budget, which is reasonable for
the work to be performed due to the complexity of the repairs needed and the professional
expertise required for proper design solutions.
Recommended Action:
Authorize the Director of Finance to create a capital account to be entitled "Williamson
Road Parking Garage Renovation" and transfer $78,000 to that account from fiscal year
2000 Capital Maintenance Equipment Replacement Program (CMERP).
Honorable David A. Bowers, Mayor, and Members of City Council
WlLLIAMSON ROAD PARKING GARAGE RENOVATION
February 7, 2000
Page 2
Respectfully submitted,
City Manager
c: William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Ellen S. Evans, Construction Cost Technician
Terry W. Kemp, Project Manager
# 00-110
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #60-410
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34668-020700 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for transfer of
$42,450.00, in connection with the purchase of chemicals for the City's snow emergency
operations. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Robert K. Bengtson, Acting Director, Public Works
William L. Stuart, Manager, Streets and Traffic
C:~yFile~\ feb7.~l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34668-020700.
AN ORDINANCE to amend arid reordain certain sections of the 1999-2000
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~DroDriations
Public Works $ 22,723,177
Snow Removal (1) ......................................... 290,798
Nondepartmental $ 62,018,105
Contingency - General Fund (2) .............................. 276,712
1) Chemicals (001-052-4140-2045) $ 42,450
2) Contingency (001-002-9410-2199) (42,450)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATFEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'~0 ~-3 ~9:57
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Snow Emergency Operations - Chemicals
Background:
The Fiscal Year 1999-2000 budget includes funding for 2,000 tons of rock salt, and prior
fiscal year encumbrances provided for an additional 1,000 tons. Approximately 3,550 tons
were stockpiled prior to this winter's first snowfall. Currently, 2,750 tons of the 3,550 tons
of rock salt available have been spread on streets and bridges during the recent winter
storms. Therefore, there is an immediate need to replenish the current stockpiles since the
snow season is not over.
Considerations:
Cost of 1,000 tons of rock salt will be $42,450. Funding is available in the General Fund
Contingency Account 001-002-9410-2199, and needs to be transferred to Snow
Removal-Chemicals Account 001-052-4140-2045.
Recommended Action(s):
Approve the attached budget ordinance to transfer funding to purchase 1,000 tons of rock
salt.
CC:
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, Acting Director of Public Works
William L. Stuart, Manager of Streets & Traffic
# 00-115
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #102-178-414
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34669-020700 authorizing assignment of the permit
granted to N & W Railway Company in 1930, for the right to maintain the Pedestrian Bridge
and Underground Tunnel crossing Centre Avenue, N. W., to the Roanoke Higher
Education Center, Inc., and then, in turn, to Roanoke Higher Education Associates, LP,
and further authorizing assignment of the overhead bridge portion of the permit to the
Roanoke Redevelopment and Housing Authority. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, February 7, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dr. Thomas L. McKeon, Executive Director, Roanoke Higher Education Authority,
213 South Jefferson Street, Roanoke, Virginia 24011
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
P. O. Box 6359, Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Sarah E. Fitton, Engineering Coordinator
C:kMyFil~\fcb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34669-020700.
A RESOLUTION authorizing the assignment of the permit granted to N & W Railway
Company in 1930, for the right to maintain the Pedestrian Bridge and Underground Tunnel crossing
Center Avenue, N.W., to the Roanoke Higher Education Center, Inc., and then, in turn, to Roanoke
Higher Education Associates, LP, and further authorizing the assignment of the overhead bridge
portion of the permit to the Roanoke Redevelopment and Housing Authority.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council authorizes the assignment of the permit granted to the Norfolk &
Western Railway Company in 1930, for the fight to maintain the Pedestrian Bridge and Underground
Tunnel crossing Center Avenue, N.W., to the Roanoke Higher Education Center, Inc., and then, in
turn to Roanoke Higher Education Associates, LP, in a form approved by the City Attorney, pursuant
to the letter agreement dated November 15, 1999, as more particularly set out in the City Manager's
report to this Council dated February 7, 2000.
2. This Council further authorizes the assignment of the overhead bridge portion of the
permit to the Roanoke Redevelopment and Housing Authority, in a form approved by the City
Attorney, as more particularly set out in the City Manager's report to this Council dated February
7, 2000.
ATTEST:
H:LRES~ .A~ai~n- Permit -NW. R/-~C. 2.7.00
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
'00 JAN 31 At1:31
Honorable Mayor David A. Bowers, and Members of City Council
Roanoke, Virginia
Subject: Consent to Assignment of Right to Maintain
Pedestrian Bridge and Underground Tunnel
Background:
The City granted a permit on March 28, 1930, to Norfolk & Western Railway Company
(N & W) to construct and maintain an underground tunnel and overhead pedestrian bridge
crossing Center Avenue, NW, between N & W's General Office Building North (GOB
North) and General Office Building South (GOB South). There is mechanical equipment
in GOB South that provides service to GOB North via the underground tunnel. The
buildings are no longer owned by N & W. One of the current owners, The Roanoke Higher
Education Authority, has requested that City Council consent to the assignment of the
permit to the Roanoke Higher Education Center, Inc. (RHEC, Inc.), and then, in turn, to
Roanoke Higher Education Associates, LP, per the attached letter dated October 20,
1999. RHEC, Inc. has assigned to Roanoke Redevelopment and Housing Authority a
portion of its rights, title and interests in and to the original permit as it relates to and
concerns the pedestrian bridge only. See letter dated January 7, 2000, with attachments.
Considerations:
Current owners need to be able to access and maintain the overhead pedestrian bridge
and underground tunnel.
Recommendation Action(s):
Authorize the assignment of the permit granted to N & W Railway Company in 1930 to the
RHEC, Inc., and then, in turn, to Roanoke Higher Education Associates, LP, and to
further authorize the assignment of the overhead bridge portion of the permit to RRHA, in
a form approved by the City Attorney.
City Manager
Attachments: 2
CC:
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Sarah E. Fitton, Engineering
# 00-312
Attorneys at Law
540,983-9300
Facsimile 540,985,9400
GENTRY LOCKE
RAKES & MC RE
A Limited Liabili[y Partnership
Direct Dial: 540-983-9368
October 20, 1999
Attachment
~0 Franklin Road S E
Post Office Box 40013
Roanoke. Virginia 24022 0015
James D. Ritchie
Acting City Manager
Municipal Building, Room 364
.~.~" ~ q Church Avenue, S.W.
Roanoke, Virginia 24011
Re.'
Bridge and Tunnel Between General Office Building North
and General Office Building South
Dear Jim:
We represent the Roanoke Higher Education Authority which is renovating the former Norfolk
Southern General Office Building North (GOB North) as the Roanoke Higher Education Center.
As you know, Norfolk Southern Railway Company, successor to Norfolk & Western Railway
Company, conveyed GOB North to Roanoke Foundation for Downtown, Inc., which in turn
conveyed GOB North to Roanoke Higher Education Center, Inc., which will ultimately convey
GOB North to Roanoke Higher Education Associates, L.P.
A pedestrian bridge and an underground tunnel connects GOB North with General Office
Building South (GOB South). Our research reveals that the authority for these structures to exist
over and under the public right-of-way of Center Avenue, N.W., is a resolution adopted by
Roanoke City Council on March 28, 1930 (Resolution No. 3665) which granted a permit to the
Norfolk & Western Railway Company to construct and maintain the pedestrian bridge and tunnel
at a location shown on a blueprint provided by the railroad (Plan M-1411, dated March 20, 1930)
upon certain terms and conditions. I am enclosing for your reference a photocopy of Resolution
No. 3665 along with a copy of Plan M-1411.
Roanoke Higher Education Center, Inc., has obtained an assignment of the Railway's permit in
order to continue to maintain the pedestrian bridge and tunnel over and under the public right-of-
way of Center Avenue. A copy of the Assignment is enclosed. By accepting the Assignment,
Roanoke Higher Education Center, Inc., has assumed all the responsibilities and obligations of
Norfolk & Western Railway Company as to the bridge and tunnel.
On behalf of Roanoke Higher Education Center, Inc., we are now requesting that City Council
consent to assignment of the rights City Council granted to Norfolk & Western Railway
Company in 1930 to Roanoke Higher Education Center, Inc., upon the same terms and
conditions.
{ W:\transact\ 13815~-~(X)652698.DOC }
GENTRY LOCKE
RAKES & MCDRE
James D. Ritchie
October 20, 1999
Page 2
We are providing a copy of this letter and its attachments to Mr. Hackworth for his review and
request that you place this matter on the agenda of City Council for November 1, 1999. Please
contact me should there be any questions with respect to this matter. I will be present at the
Council meeting on November 1, 1999, should City Council have any questions with respect to
this matter.
On behalf of Roanoke Higher Education Authority, we very much appreciate the continuing
support of City Council as we work to make this important public project a reality.
With kindest personal regards, I am
Very truly yours,
GENTRY LOCI~ ~S & MOORE
Wilburn C. Dibli, hg, Jr.
WCDjrCod
C:
William M. Hackworth, Esq.
Mr. Brian J. Wishneff
{ W:~nmsact~! 38 ! 5X2~d~652698.DOC }
Attachment 2
Attorneys at Law
540.983,9500
Facsimile 540.983.9400
GENTRY LOCKE
RAKES & MCE)RE
A Limited Liability Partnership
Di~ct Dial: 540-983-9341
January 7, 2000
10 Frankhn Road, SE
Post Office Box 400] $
Roanoke, Virginia 24022 0013
www gentrylocke corn
Mr. Kit Kiser
Director of Utilities and Operations
City of Roanoke
215 Church Avenue, Room 354
Roanoke, Virginia 24011
Re: Roanoke Higher Education Center, Inc.
Dear Mr. Kiser:
Enclosed please find copies of the executed Assignment and Letter of Understanding between
the Roanoke Higher Education Authority and the Roanoke Redevelopment and Housing.
Authority relative to the pedestrian bridge and tunnel over and under Center Avenue.
On behalf of the Roanoke Higher Education Authority, we respectfully request that your office
and City Council consent to the assignment of permit rights as to the bridge and tunnel as is
specified in the Letter Agreement of November 15, 1999. We would appreciate your scheduling
this matter to be brought before City Council at the first possible opportunity.
We thank you for your kind attention to this matter. Please feel free to call with any questions or
concerns you may have.
Very truly yours, _-
GENTRY LOCKE RAKES & MOQI~
KWH/phf
Enclosures
cc: Dr. Thomas L. McKeon (w/o enc.)
Mr. Don Buffington (w/enc.)
Bruce C. Stockburger, Esq. (w/o enc.)
{ W:\transact\ 12949\1 X00668801 .DOC }
ASSIGNMENT
FOR VALUABLE CONSIDERATION, the receipt and adequacy of which is hereby
acknowledged, the undersigned, ROANOKE HIGHER EDUCATION CENTER, INC., a Virginia
corporation (the "Assignor"), for itself and its successors and assigns does hereby assign, transfer
and set over unto ROANOKE REDEVELOPMENT HOUSING AUTHORITY (the "Assignee"), a
portion of Assignor's rights, title and interests in and to a permit granted by Resolution No. 3665,.
adopted by Roanoke City Council on March 28, 1930, subject to all the terms, condit/~ons, covenants
and agreements contained in such Resolution. A true copy of Resolution No. 3665 along with Plan
M-1411, prepared by the Office of the Chief Engineer of the Norfolk and Western Railway
Company, dated March 20, 1930, showing the location of the pedestrian bridge and tunnel across
Centre Avenue, N.W., in the City of Roanoke, Virginia, which are the subject of Resolution No.
3665, are attached to this Assignment.
Assignor assigns its rights, title and interests in and to the above-described permit as the
permit relates to and concerns the pedestrian bridge only. Assignor does not assign, and hereby
reserves, any and all rights, title and interests in and to the above-described permit as the permit
.relates to and concerns the tunnel.
Assignee accepts the above assignment as of the stated effective date of this agreement and
agrees to perform all the terms, conditions, covenants and agreements of Resolution 3665 that are to
be performed by Assignor. Assignee's agreement shall be binding on its heirs, legal representatives,
successors and assigns.
IN WITNESS .WHEREOF, this Assignment has been executed as of the !/~day of
N~v~ ,1999.
{W:\transact\t3815\l\00657585.DOC}
ROANOKE HIGHER EDUCATION CENTER, INC.
ROANOKE REDEVELOPMENT HOUSING
AUTHORITY
Its: ~--
(W: transact\13815\1\00657585.DOC)
ROANOKE HIGHER EDUCATION AUTHORITY
1004 First Union Building
213 South Jefferson Street
Roanoke, Virginia 24011
November 15, 1999
Mr. John P. Baker
Executive Director
Roanoke Redevelopment and Housing Authority
P. O. Box 6359
Roanoke, Virginia 24017
Re: Permit Rights to Bridge and Tunnel
Dear John:
This letter will confirm our joint understanding of the respective rights of the Roanoke Higher
Education Authority (the "Authority") and the Roanoke Redevelopment and Housing Authority
CRRHA") to the permit to the Centre Avenue pedestrian bridge and tunnel.
As you know, on October 22, 1999, Norfolk Southern Railway Company (the "Railway") assigned
to Roanoke Higher Education Center, Inc. CRHEC, Inc."), a supporting organization of the
Authority, all of the Railway's interests in a permit (the "Permit") granted to the Railway by
Resolution No. 3665, adopted by Roanoke City Council on March 28, 1930 (the "Resolution").
The assignment was made by the Railway, and accepted by RHEC, Inc., subject to all of the terms,
conditions, covenants and agreements contained in the Resolution. The Resolution granted to the
Railway a permit to "construct and maintain an overhead walkway and an underground walkway or
tunnel across Center [sic] Avenue N.W."
On November 11, 1999, RHEC, Inc. assigned to the RRHA all of its rights, title and interests in the
Permit as the Permit relates to the overhead walkway or pedestrian bridge only. In the same
instrument, RHEC, Inc. expressly reserved its rights, title and interest in the Permit as the Permit
relates to the aadergro~md walkway or tunnel. The Assignment )nclufied a si~ature block for the
RRHA to sign accepting the assign.m, ent as assignee. We invite the RRHA to do so at its earhest
convenience.
Consistent with the original terms, conditions, covenants and agreements contained in the
Resolution, RHEC, Inc. accepts the obligation to "maintain" the underground walkway or tunnel.
Consistent with the original terms, conditions, covenants and agreements contained in the
Resolution, the RRHA accepts the obligation to "maintain" the overhead walkway or pedestrian
bridge.
As well, the Authority, RHEC, Inc. and / or Roanoke Higher Education Associates, L.P. will use the
easement through the GOB-South building and through the tunnel for access to the former GOB-
{W: transact\13815\l\00658187.DOC}
North building, as granted in the Deed of Gift from Roanoke Foundation for Downtown, Inc. to
RHEC, Inc. dated June 28, 1999 and recorded in the Clerk's Office of the Circuit Court for the City
of Roanoke as Instrument No. 990010089. At the same time, the Authority, RHEC, Inc. and
Roanoke Higher Education Associates, L.P. recognize that the RRHA will have and use a right of
access over, under and across the former GOB:North for purposes of the attachment, enjoyment,
maintenance, improvement and removal of the overhead walkway, as reserved in the same Deed of
Gift.
Given our joint understanding of these matters explained herein, the Authority understands that the
RRHA has no objection to the Authority seeking or receiving the consent of the City of Roanoke to
the October 22, 1999 assignment.
Please indicate your consent t'.) this understanding by si.,,nin~ below, as indicated, on behalf of tt~
ROANOKE HIGHER EDUCATION AUTHORITY
Thomas L. McKeon
Executive Director
ROANOKE REDEVELOPMENT HOUSING
AUTHORITY
cuBaker
five Director
{W: transact\13815\l\00658187.DOC}
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #60-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34670-020700 amending and reordaining certain
sections of the 1999-2000 General and City Information Systems Fund Appropriations,
providing for appropriation of $579,000.00, in connection with certain high priority
technology needs and enhancements. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, February
7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
D. Darwin Roupe, Manager, Office of Supply Management
C:hMyFiles~feb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34670-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and City Information Systems Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and City Information Systems Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
q~eneral Fund
Aoorooriations
Nondepartmental
Transfers to Other Funds (1) ..................................
Fund Balance
Reserved for CMERP - City (2) ................................ $
City Information Systems Fund
Appropriations
GIS Implementation - Phase I (3) ............................... $
Wide Area Network (4) .......................................
Work Station Requests (5) ....................................
Imaging Infrastructure (6) .....................................
Contractors and Consultants (7) ...............................
Automated Public Safety Project Phase II (8) .....................
$ 62,572,709
61,418,223
2,487,854
279,463
319,416
404,759
98,400
60,000
3,036,280
Treasurer Equipment (9) .....................................
Network Remote Sites (10) ....................................
Internet Catalog (11) .........................................
Real Estate Assessment (CAMAS) (12) ..........................
Council Report Tracking (13) ..................................
Cost Accounting Replacement Feasibility Study (14) ................
Internet and Intranet (15) .....................................
Network Management (16) ....................................
Technology Studies (17) .....................................
Revenue
Operating
Roanoke Area Libraries (18) ..................................
Nonoperating
Transfers from Other Funds (19) ...............................
Retained Eaminas
Retained Earnings- Unrestricted (20) ...........................
1)
2)
3)
4)
5)
6)
7)
6)
9)
10)
11)
12)
13)
Transfer to C15 Fund (001-004-9310-9513) $
Reserved for
CMERP - City
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
General Revenue
Appropriated from
Third Party
Appropriated from
General Revenue
Appropriated from
General Revenue
(001-3323)
(013-052-9804-9003)
(013-052-9811-9003)
(013-052-9815-9003)
(013-052-9822-9003)
(013-052-9828-9003)
(013-052-9831-9003)
(013-052-9833-9003)
(013-052-9835-9003)
(013-052-9837 -9004)
(013-052-9838-9003)
(013-052-9840-9003)
505,100
(505,100)
200,000
13,000
125,614
38,400
60,000
150,000
26,635
20,000
115,476
250,O00
30,000
$ 67 935
20 000
115 476
250 000
30000
39000
60,000
18,000
18 000
$ 3,676,368
80,025
$ 775,929
535,100
$ 6,463,121
14) Appropriated from
General Revenue
15) Appropriated from
General Revenue
16) Appropriated from
General Revenue
17) Appropriated from
General Revenue
18) Roanoke Area
Libraries
19) Transfer from
General Fund
20) Retained Earnings
(013-052-9841-9003)
(013-052-9842-9003)
(013-052-9843-9003)
(013-052-9844-9003)
(013-020-1234-1250)
(013-020-1234-1037)
(013-3336)
39,000
60,000
18,000
18,000
80,025
505,100
(579,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
~ECE~VEO
'00 FEB -3 A9:57
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Fund Appropriations from Capital Maintenance and Equipment
Replacement Program and Prior Year Retained Earnings
Background:
The Information Technology Committee (ITC) has developed a list of priority projects
and equipment needs that have been determined critical and/Or time sensitive. This
listing is shown on Attachment 1 of this report. All items and projects listed will be
purchased in accordance with the requirements as set forth in Chapter 23.1,
Procurement, of the Code of the City of Roanoke (1979), as amended.
Considerations:
Total funding request is $1,164,125. Funding is available as follows:
· Current Year Capital Maintenance and Equipment Replacement
Account
City Information Systems, Prior Year Retained Earnings Account
· To be funded by Roanoke Area Libraries with an Accounts
Receivable established for the same.
$505,100
$579,0OO
$ 80,025
Recommended Action(s):
Approve the budget ordinance to appropriate funding to provide for items and projects
to address high pdority technology needs and enhancements.
Respectfully submitted,
City Manager
Attachment(s): 1
CC:
City Clerk
City Attorney
Director of Finance
Manager, Supply Management
#00-313
TECHNOLOGY RECOMMENDATIONS
Attachment 1
WORKSTATION REQUESTS
1. Workstation Equipment are as follows: ................................ 125,614
51
7
2
Replacement PCs $103,000
New PCs 15,750
New Laptops 6,864
Total Cost $125,614
DEPARTMENTAL APPLICATION REQUESTS
Parks and Recreation
Network Remote Sites ............................................ 20,000
It is requested that six remote recreation centers be connected to the network to
allow utilization of the current RecTrac registration tracking system f~om these
locations which include: Eureka, Woodrow Wilson, Mountain View, Rivers Edge,
Lucy Addison and Buena Vista. E-mail would also be provided.
Public Safe .ty
Mobile PCs, and Wireless Network (Phase H) ........................ 150,000
Public Safety Phase I projects (CAD, Police Records, and Jail Management) were
approved and funded last year at $2,886,280. Police mobile laptop computers, field
reporting and update to wireless data network systems are also needed and were discussed
with the ITC last year as Public Safety Phase 11. The $150,000 being requested will fund
30 workstations, 4 mobile laptops and completion of the Public Safety wireless upgrade.
Total cost of Phase II will be approxim~ately $I,000,000. The Police Department is
currently investigating availability of grant funds which could fund the project.
Page 1
Treasurer
e
Remittance Processing System ..............
$23,635 to fully fund the project at $64,935 as requested last year. An additional
$3,000 is needed for vendor services. The Remittance Processing System will be
used for processing payments received by the Treasurer's Office and includes
functions such as endorsing and encoding checks, interfacing with current
collection and accounts receivable systems, and balancing.
26,635
Library.
0
Internet Catalog ................................................ 115,476
Roanoke Area Libraries (RAL) are requesting purchase of a module of the DRA
library soitware system which allows citizens and staff access to the library's
catalog via the internet. Project components include: DRA's sottware system, an
Internet server and associated software, an Internet connection to the server, and
contract services for installation. Roanoke's cost, 30.7% of the shared
components and 100% of non-shared components, is $35,451.
Real Estate Assessment
Computer Assisted Mass Appraisal System (CAMAS) ................. 250,000
A new CAMAS system for annual real property assessments to replace the cun'ent
CARAT system is needed. The current system has been in operation here in the city for
almost 17 years and has not been updated or improved by the vendor during that time. It
has numerous weaknesses, is old technology and very much out-of-date. Last year a Real
Estate team defined requirements for a comprehensive Real Estate system capable of
meeting the real estate needs throughout the city.
Ci.ty Wide
e
GIS Implementation - Phase I ..................................... 200,000
Assessment and Planning- (comultant study) is complete. The consultant's report
identifies and prio 'ntizes GIS applications into three major phases and includes detailed
cost estimates for each phase. The first phase will include the implementation of the GIS
infrastructure for a cost of $200,000.
e
Council Report Tracking ......................................... 30,000
A Council Report Tracking System is planned to automate the distn"oution, muting, and
approval process through the use of a document workflow management facility. As a next
Page 2
step, these documents can logically integrate with the City Clerk's Filing System to
electronically generate City Council's agenda packages. In future years, this system will
manage and automate the worldtow of other city documents (e.g., trover, personnel,
internal requests, etc.).
ge
Imaging Infrastructure ........................................... 38,400
Acquire the necessary hardware and services to implement a central imaging facility for
the City Clerk. Funding of $50,000 was approved to begin with one or more "pilot"
imaging applications; this request is to acquire the hardware needed to support the
application.
e
Replace Cost Accounting System ................................... 39,000
This funding will help to begin replacement of the city's outdated cost accounting system,
providing a more flexible system that can be used by aH departments to accurately monitor
the cost of services. The replacement of this system will directly benefit re-engineering
efforts and irr~ rove the efficiency of required cost accounting activities.
TOTAL: 9 Application Requests ................................. $869,511
ENTERPRISE TECHNOLOGY
Wide Area Network (WAN) ...................
WAN connections have been made to ~'ii~'~/;;:l~, 1~-i{~, ~ Estate
Assessor's office on Campbell Ave., CIS at Campbell Court, Jefferson Center,
Utility Lines and 15 Fire/EMS stations. WAN connections to Main Library and
Civic Center are funded and connections to these locations are in progress.
Additional WAN connections are needed at DMV for utility (water bills) collection
and E-mail, and at the School Administration Building on Douglas Ave.
13,000
lnteruet and Intranet ............... $60,000
Provide platforms and in~u'~t~; ;~es~y' ;~ ~ 'c[l~;i ~;b sit; in-~;~ and to
deploy a variety of Web based applications. Pilot applications may include a number of
the following: (1) Intranet including Personnel Operating Procedures, Administrative
Procedures Manual, City Telephone Directory, Council Reports Tracking etc. and (2)
Interuet - current city web page, real estate data, and GIS. This infrastructure will
provide the basic platform and architecture necessary to develop many services in the
future which could include citizen's request for services, requests for building inspections,
and many other interactions and transactions with city customers.
Page3
e
e
Network Management .......................................... $18,000
Purchase sofl~vare to enhance network management platform for more pro-active
monitoring of network. Purchase security software to help protect our infi'astructure fi~om
security breeches and software necessary for centralized management of virus protection
programs.
Technology Studies ............................................ $18,000
Research current technology strategies and solutions for improving the management and
accessability of information systems across the enterprise infi'astructure.
Contractors and Consultants .................................... $60,000
Provide funds for technology consultants as needed for maintenance and support of
current systems and technology and also support for charting future directions
TOTAL: 5 Enterprise Technology Requests .......... : ............. $169,000
P~e4
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #63-184
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34671-020700 extending certain pay benefits to City
employees who incur injuries in the line of duty; and repealing Resolution No. 4748
adopted February 28, 1936. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Management
C:'~4yFil~\fcb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34671-020700.
A RESOLUTION extending certain pay benefits to City employees who incur
injuries in the line of duty; and repealing Resolution No. 4748 adopted February 28, 1936.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager is authorized to approve for any full-time City employee
who is bodily injured in the line of duty and, as a result of such injury, is eligible for
Workers' Compensation, for a period not to exceed six (6) months or until such employee
is able to return to duty, whichever occurs fn'st, supplemental pay in an amount equal to the
difference between the employee's regular base pay and any lost wage payments received
pursuant to the Workers' Compensation Act.
2. Any police officer or employee of the fire department working a 24-hour shift
who is currently receiving Workers' Compensation shall be entitled to receive such
supplemental pay back to the date of their injury or back to the date of the last payment of
such supplemental benefit, whichever shall be later, provided that all such supplemental pay
does not exceed a period of six (6) months.
repealed.
Resolution No. 4748. adopted by Council on February 28, 1936, is hereby
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
'00 FEB-3 P1:03
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Benefits for Employees Injured At Work
Background:
During the November 15, 1999 meeting of City Council, Councilman Swain requested
information regarding benefits afforded to City employees who are injured in the line of
duty. As the Councilman noted, a supplemental pay benefit is afforded public safety
employees, resulting in differential treatment. This additional benefit, termed the "full
pay benefit", was established by Resolution 4748 approved by City Council in 1936 to
provide an additional one-third salary supplement to workers' compensation for
Firefighter/EMT's and Police Officers.
Considerations:
Based on the City's practice of treating sworn Police and Fire/EMS differently than the
rest of the workforce, Risk Management staff surveyed sixteen Virginia localities to
determine their treatment of this issue. Questions addressed in this survey included
which employees receive the full pay benefit, applicable time limits for receiving the
benefit and the method used for calculation.
Results of the survey indicated that Roanoke's practice of paying workers'
compensation is different from the practices of other localities in two very definite ways.
First, all employees in Roanoke are not provided the "full pay benefit" as in other
localities; and second, the full pay benefit received by Police and Fire/EMS is not
capped at net take home pay prior to the accident.
Recommended Action(s):
Extend the full pay benefit currently received by Police and Fire/EMS employees
to all full-time City employees.
Change the requirements of Resolution 4748 to provide that the City Manager
shall have the authority to approve the supplemental pay benefit for any
employee injured in the line of duty from the date of injury for six months.
Honorable Mayor and City Council
Page 2
In addition to the recommendations specified above, an evaluation of the procedure
used to calculate the current full pay benefit will be conducted during the FY 2000-01
budget process.
Respectfully submitted,
City Manager
DLB:jrl
CC:
City Clerk
City Attorney
Director of Finance
Manager, Personnel Management
#00-404
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #246
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34672-020700 approving modification of the Fifth
District Employment and Training Consortium (FDETC) Agreement to reflect federal
legislative changes, upon certain terms and conditions; and adding Franklin County as a
FDETC member jurisdiction. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium
C:M~yFiles\feb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34672-020700.
A RESOLUTION approving modification of the Fifth District Employment and Training
Consortium (FDETC) Agreement to reflect federal legislative changes, upon certain terms and
conditions; and adding Franklin County as an FDETC member jurisdiction.
WHEREAS federal legislation passed in August, 1998 requires the closeout of the current
federally funded workforce development program, the Job Training Partnership Act (J/PA) and
implementation of the new Workforce Investment Act by July 1, 2000;
WHEREAS, the FDETC has served the governments and citizens within the four city and
four county areas known as the Fifth Planning District for over 25 years; and
WHEREAS, Franklin County has submitted a request to the FDETC Policy Board and the
Virginia Workforce Council for consideration as a member jurisdiction which was granted.
NOW, THEREFORE, BE IT RESOLVED that the FitCh District Employment and Training
Consortium Agreement is hereby modified to reflect federal legislation passed in August, 1998
dissolving the Job Training Partnership Act and implementing the Workforce Investment Act as the
new workforce development program, and Franklin County is hereby added to the Fitlh District
Employment and Training Consortium Agreement as a member jurisdiction, as recommended in the
City Manager's report to this Council dated February 7, 2000.
ATTEST:
H:XRES'~.. DLC-FDETC-2 -7 -00
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request for Modification to the Fifth District Employment and
Training Consortium (FDETC) Agreement
Background
Federal legislation passed in August 1998 requires the closeout of the Job Training
Partnership Act (JTPA) funded workforce development programs and implementation of
the new Workforce Investment Act by July 1, 2000. Under an existing Agreement, the
Fifth District Employment and Training Consortium has administered JTPA services
benefitting the governments and citizens within the four city and four county area known
as the Fifth Planning District for over 25 years (1974 - 1999).
In October 1999, the Franklin County Board of Supervisors voted to seek membership
in the Fifth District Consortium. Their decision to request regional re-alignment was
based on a review of existing economic development alliances and worker commuting
patterns. (Franklin County is a member of the Roanoke Regional Economic
Development Partnership; Regional Alliance, under the Regional Competitiveness Act
with the Roanoke-Alleghany Regional Commission, and Roanoke Valley Convention
and Visitors Bureau. Further, of the 38.8% of Franklin County residents who commute
to work, 58.1% commute to the Roanoke Metropolitan Statistical Area.)
As a result, the current Consortium Agreement should be modified to reflect federal
legislative changes, dissolving JTPA and implementing the Workforce Investment Act
(WIA), and the addition of Franklin County as a member jurisdiction.
Considerations
Compliance with federal regulations - Federal WIA regulations allow for
the reconfiguration of service delivery areas to reflect and accommodate
regional priorities and alliances.
Roanoke City Council
February 7, 2000
Page 2
Timeframe for completion of activities -Virginia must submit a state
workforce development plan which identifies each regional workforce
investment area and includes input from these regions to the U.S.
Department of Labor by April 2000. (Regional input from organizations
such as the FDETC must be received by no later than March 2000).
Regional considerations - The proposed workforce investment area,
adding Franklin County, would mirror regional alliances that include the
Economic Development Partnership; Regional Competitiveness Alliance
(with the Roanoke-Alleghany Regional Commission) and the Roanoke
Valley Convention and Visitors Bureau. Such a realignment would make
collaboration in the identification of economic and workforce development
strategies and allocation of resources for joint projects more feasible.
Recommended Action(s_)
Authorize the modification, and subsequent execution, of the Fifth District Employment
and Training Consortium Agreement to reflect federal legislative changes, dissolving
JTPA and implementing the Workforce Investment Act (WIA), and the addition of
Franklin County as a member jurisdiction.
Respectfully submitted,
Darlene L. Burcham
City Manager
C:
James Grisso, Director of Finance
William Hackworth, City Attorney
Glenn Radcliffe, Director of Human Development
Vickie Price, FDETC Executive Director
#00-702
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 10, 2000
File #178-236
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34673-020700 authorizing acceptance of the Shelter
Plus Care Grant extension from the U. S. Department of Housing and Urban Development
and further authorizing execution of the required amendment to extend the grant. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
C:kMyFilc~fcb?.wlx/
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34673-020700.
A RESOLUTION authorizing acceptance of the Shelter Plus Care Grant extension
from the U. Si Department of Housing and Urban Development and authorizing execution
of the required amendment to the grant extending the grant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Shelter Plus Care Grant extension
from the U. S. Department of Housing and Urban Development, to be used for those
purposes and subject to the conditions identified in the report of the City Manager dated
February 7, 2000.
2. The City Manager, Darlene L. Burcham, or Assistant City Manager, James D.
Ritchie, is authorized to execute the required amendment to the grant in order to accept such
extension on behalf of the City, and to furnish such additional information as may be
required by the U. S. Department of Housing and Urban Development in connection with the
Shelter Plus Care Grant
3. The amendment shall be in form approved by the City Attorney.
ATTEST:
City Clerk.
H:\RF.~R-S helt~r PlusCn'mntAmdt .2.7.00
Roanoke City Council
Regular Agenda Report
February 7, 2000
CiTY
'00 ~-3 a9:57
Honorable David A. Bowers, Mayor, and Members of City Council
Dear Mayor and Members of Council:
Subject: Amendment No. 1 to Extend the 1995-96 Shelter Plus Care Grant
from the U. S. Department of Housing and Urban Development
Background:
The U. S. Department of Housing and Urban Development (HUD) and the City of
Roanoke entered into the Shelter Plus Care (SPC) Agreement on December 7, 1995
for project number VA36C95-0134 (See Attachment "A" for documentation). Under the
terms of the agreement, the City received a grant in the amount of $536,160 to be used
to carry out the project over a 5-year period. The term of that grant will end December
7, 2000.
Shelter Plus Care clients encountered difficulties in finding and maintaining suitable
housing which have impacted grant expenditures. It is anticipated that at the end of the
term of the current agreement, approximately $380,000 will remain unexpended.
Considerations:
The need for housing assistance for hard-to-reach homeless persons with chronic
substance abuse and mental health issues continues within the City. A steering
committee comprised of representatives from the partner agencies, the Housing
Authority and the City was established to develop procedures and mechanisms to track
in-kind match contributions, provide guidance, enhance cooperation among agencies,
and ensure that necessary match documentation is provided.
Guidelines for getting clients into SPC have been defined and are currently being
utilized as an expedient method of ensuring that all avenues are being explored
to obtain and maintain clients in the program.
HUD has reviewed the project and the performance of the City and has
determined that it is worthy of continuation thereby, granting an extension for an
additional 5-year term.
Council Report #00-703
February 7, 2000
Extension of SPC Agreement
Page 2
If all grant funds are expended for eligible program activities before the end of
the additional 5-year term, the City shall notify HUD in writing and request
termination of this grant agreement.
Recommended Actions:
Authorize the City Manager to execute the Shelter Plus Care Grant Program
Amendment found in Attachment "B' of this report.
By authorizing this extension, impact on services in the City would be
positive. At least 20 homeless, disabled and mentally ill citizens will
receive permanent housing and supportive services for up to five years in
order to stabilize their situations and remain self-sufficient.
Cost to the City would not be an issue since no additional funds are
required. In-kind match will be provided by the nine partner agencies.
City Manager
Attachments (2)
C~
City Clerk
City Attorney
Director of Finance
Director of Human Development
#00-703
SPC EXT COUNCIL RPT NEW wpd
SHELTER PLUS CARE AGREEMENT AMENDMENT
This Agreement is made by and between the United States Department of Housing and
Urban Development (HUD) and The City of Roanoke (the Recipient).
RECITALS
1. HUD and Recipient entered into the Shelter Plus Care Agreement dated December 7, 1995,
for project number VA36C95-0134 located in Roanoke, Virginia (the Grant Agreement).
2. Under the terms of the Grant Agreement Recipient received a grant fi.om HUD in the amount
of $ 536,160, to be used to carry out the project described in the Grant Agreement over a 5 - year
period. The term of that Grant Agreement will end December 6, 2000.
3. Recipient has encountered difficulties in finding suitable housing for the difficult S+C
population. These difficulties have impacted grant expenditures. Recipient anticipates that at the
end of the term of the current Grant Agreement, approximately $380,000 will remain
unexpended.
4. The need for housing assistance for hard-to-reach homeless persons with chronic problems
continues within the jurisdiction within which the project is located.
5. The need for the project continues.
6. HUD has reviewed the project and the performance of the Recipient and has determined that
the project is worthy of continuation.
7. I-ILrD and the Recipient desire to continue the project for an additional five year term.
AGREEMENTS
1. The term of the Grant Agreement is hereby extended for up to an additional term of five (5)
years.
2. If all grant funds are expended for eligible program activities before the end of the additional
five-year term, Recipient shall notify HUD in writing and request termination of this Grant
Agreement. HUD's notice address is: U.S. Department of Housing and Community
Development, Community Planning and Development, 3600 West Broad Street, Richmond,
Virginia 23230.
3. All other provisions of the Grant Agreement remain unamended.
This agreement is hereby executed on behalf of the parties as follows:
THE DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT OF
THE UNITED STATES OF AMERICA,
by the Secretary of Housing and Urban Development
BY:
(Signature)
(Title)
(Date)
RECIPIENT
BY:
(Name of Organization)
(Signature of Authorized Official)
(Title)
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 11,2000
File #60-72-304
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34674-020700 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for appropriation of
$28,180.00, in connection with funds received by the City from the Virginia Department of
Social Services for foster care and adoption staffing. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Glenn D. Radcliffe, Director, Human Development
Connie Carter, Budget Coordinator, Social Services
C:~4yFile~fcbT.wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34674-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDriation$
Health and Welfare
Social Services (1-11 ) ........................................
Hospitalization Program (12) ...................................
$ 25,705,828
8,535,264
20,925
Revenue
Grants-in-Aid Commonwealth $ 54,460,337
Social Services (13) ......................................... 18,879,297
1 ) Regular Employee
Salades
2) City Retirement
3) ICMA Match
4) FICA
5) Medical Insurance
6) Dental Insurance
7) Disability Insurance
8) Fees for Professional
Services
9) Administrative
.Supplies
10) Expendable
Equipment
(001-054-5314-1002)
(001-054-531 4-1105)
(001-054-5314-1116)
(001-054-531 4-1120)
(001-054-531 4-1125)
(001-0.54-5314-1126)
(001-054-531 4-1131 )
(001-054-531 4-2010)
(001-054-531 4-2030)
(001-054-531 4-2035)
10,262
647
130
785
700
62
25
7,980
3,389
11) Other Equipment
12) Fees for Professional
Services
13) Direct Social
Services-
Administration
(001-054-5314-9015)
(001-054-5330-2010)
(001-020-1234-0685)
2,500
(5,636)
22,544
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
mECEI¥E~
CITY CL~' '? ~,~,,,~ ~ 0!:"?~''
Roanoke City Council
Regular Agenda
Rep°~0-- FE~ -_~ A9:57
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Foster Care and Adoption Staffing
Background:
The Virginia Department of Social Services (VADSS) conducted a statewide study of
foster care and adoption staffing in local departments of Social Services during the
summer of 1998. Based on this study, VADSS requested and received funding from the
Virginia General Assembly to increase local staffing for FY99-00.
Roanoke Department of Social Services submitted a Supplemental Budget Request for
this additional foster care staffing as part of the budget preparation process for FY99-00.
The requested amount of $177,801 was based on a preliminary estimate provided by
VADSS as the city's share of the funding. This allocation amount included a 20% local
match. This Supplemental Request was adopted by City Council for FY99-00 and
included approval to establish one (1) Social Work Supervisor and four (4) Social Worker
positions.
The VADSS awarded Roanoke Department of Social Services a final allocation in the
amount of $222,734. This allocation is $44,933 higher than the amount adopted by
Council and includes a local match of $8,986.
Considerations:
For FY99-O0, $28,180 of this additional funding, including state funding of $22,544 and a
required local match of $5,636, can be used to add a Senior Social Work position as well
as purchase a computer system and other needed supplies for this new position. This
funding would also cover the remodeling costs, computer, and telephone cabling services
that Social Services has already incurred as a result of adding new staff. For FYO0-01,
the full allocation of $44,933 will be used to fund the new position and related expenses
for a full fiscal year. The local match is available within the current budget.
The Honorable David A. Bowers, Mayor, and
Members of City Council
February 7, 2000
Page Two
Recommended Action(s):
Approve the attached budget ordinance to approve funding provided by the VADSS for
foster care and adoption staffing which:
· Increases the General Fund Revenue estimate by $22,544 in Direct Service revenue
account number 001-020-1234-0685
· Appropriates $22,544 to Social Services cost center 001-054-5314
· Transfers $5,636 from State-Local Hospitalization cost center 001-054-5330-2010 to
Social Services cost center 001-054-5314
· Allocates $28,180 in total expenditures to the following accounts in Social Services
cost center 001-054-5314:
1002 Regular Employee Salaries $10,262 Senior Social Worker (Mar-Jun)
1105 City Retirement 847 "
1116 ICMA Match 130 "
1120 FICA 785 "
1125 Medical Insurance 700 "
1126 Dental Insurance 62 "
1131 Disability Insurance 25 "
2010 Fees for Professional Services 7,980 Remodeling/Computer Cable
2030 Administrative Supplies 3,389 Office Supplies for New Staff
2035 Expendable Equipment 1,500 Desk, Chair, Filing Cabinet
9015 Other Equipment 2,500 Computer, Printer, Software
$28,180
C~
Respectfully submitted,
City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Connie Carter, Social Services Budget Coordinator
#00-704
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 11,2000
File ¢¢417
The Honorable James S. Gilmore, III, Governor
Commonwealth of Virginia
3"d Floor, State Capital Building
Richmond, Virginia 23219
Dear Governor Gilmore:
I am enclosing copy of Resolution No. 34675-020700 supporting a permanent funding
source for land conservation in the Commonwealth of Virginia. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, February 7, 2000.
~'~Sincerely'
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:~MyFil~eb7.~pd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 11,2000
File ¢t417
The Honorable John S. Edwards
Senator
General Assembly Building
P. O. Box 396
Richmond, Virginia 23203-0396
The Honorable A. Victor Thomas, Member
House of Delegates
General Assembly Building
P. O. Box 406
Richmond, Virginia 23218-0406
The Honorable Clifton A. Woodrum, Member
House of Delegates
General Assembly Building
P. O. Box 406
Richmond, Virginia 23218-0406
Gentlemen:
I am enclosing copy of Resolution No. 34675-020700 supporting a permanent funding
source for land conservation in the Commonwealth of Virginia. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:XIvly File~'cbT.'wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 11,2000
File ff-417
Kat Imhoff, Executive Director
Preservation Alliance of Virginia
700 Harris Street, Suite 203
Charlottesville, Virginia 22903
Dear Ms. Imhoff:
I am enclosing copy of Resolution No. 34675-020700 supporting a permanent funding
source for land conservation in the Commonwealth of Virginia. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C :",My File~\ feb7. w~l
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 11,2000
File ff417
John P. Woodley, Jr., Chair
Virginia Land Conservation Foundation
Department of Conservation and Recreation
203 Governor Street, Suite 326
Richmond, Virginia 23219-2010
Dear Mr. Woodley:
I am enclosing copy of Resolution No. 34675-020700 supporting a permanent funding
source for land conservation in the Commonwealth of Virginia. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'~VlyFiles\feb7.wpd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cily Clerk
February 11, 2000
File g417
Mr. George A. Kegley
301 Tinker Creek Lane, N. E.
Roanoke, Virginia 24019
Dear Mr. Kegley:
I am enclosing copy of Resolution No. 34675-020700 supporting a permanent funding
source for land conservation in the Commonwealth of Virginia. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc;
Thomas A. Dick, Legislative Liaison, 2227 Early Settlers Road, Richmond, Virginia
23235
Michael Van Ness, Executive Director, Western Virginia Land Trust, P. O. Box
18102, Roanoke, Virginia 24014-0797
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
C:~4yFilc~\fcb7 wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34675-020700.
A RESOLUTION supporting a permanent funding source for land conservation in
the Commonwealth of Virginia.
WHEREAS, the Commonwealth of Virginia is rich in scenic, natural, agricultural,
forest and recreational resources;
WHEREAS, Virginia is rapidly losing these irreplaceable resources to competing
land uses;
WHEREAS, conserving these resources is critical to Virginia's economy and the
health and well-being of her citizens;
WHEREAS, establishing a balance between the conservation of open space and
natural resource lands and residential and commercial development is essential;
WHEREAS, Council desires to help protect the Commonwealth's farm and forest
resource base, its open space, its natural resources, including its drinking water supply
watershed and natural habitats and its historic sites;
WHEREAS, Virginia currently does not have a stable and adequate source of funds
to secure the long-term conservation and protection of these lands and resources;
WHEREAS, the General Assembly has established the Virginia Land Conservation
Foundation with authority to expend funds for the conservation of farmland, historic sites,
natural areas, parks and open space;
WHEREAS, the Virginia Land Conservation Foundation is empowered to provide
matching funds to localities to assist in the purchase of conservation easements and other
land conservation needs; and
WHEREAS, the Virginia Land Conservation Foundation provides an excellent
mechanism for receiving and expending funds from a dedicated funding source for land
conservation;
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. City Council strongly supports the establishment of a permanent state source
of funding to carry out the mission of the Virginia Land Conservation Foundation.
2. City Council hereby calls upon the Governor and the General Assembly to
dedicate such a stable and adequate funding source.
3. The City Clerk is directed to send an attested copy of this resolution to the
Governor, the City' s legislative representatives, the Virginia Land Conservation Foundation
and the Preservation Alliance of Virginia.
ATTEST:
City Clerk.
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROA~p~??,£~:
OFFICE OF CITY ATI'ORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUl~W ~?
ROANO~, VIRGINIA 24011-1595
~LEPHONE: 5~853-2431
FACSIMILE: 5~-853-1221
E-MAIL: cityatty ~ ci.roanoke.va.us
February 7, 2000
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Virginia Land Conservation Foundation
Dear Mayor Bowers and Members of Council:
During its meeting on December 20, 1999, Council referred to the Legislative
Committee, the City Manager and the City Attorney a request of the Preservation Alliance
of Virginia that Council adopt a resolution supporting the establishment of a dedicated
funding source for the use of the Virginia Land Conservation Foundation. The Foundation
is an entity created by the General Assembly to provide funding for the protection of natural
areas, open spaces and parks, farmlands and forest preservation. Last year the General
Assembly appropriated $1.75 million to the Foundation in support of its programs, but this
funding was not from a dedicated long-term source, and the Foundation is seeking the
creation of such a funding source.
I have attached a proposed resolution consistent with the request of the Preservation
Alliance of Virginia. I understand that many localities have adopted similar resolutions. As
you may know, recently House Speaker Vance Wilkins proposed that the State appropriate
$40 million over the next two years to purchase conservation easements from landowners
to help protect open spaces. I have attached a copy of an article from the Roanoke Times
dated January 19, 2000, describing this proposal. The attached resolution would endorse
such initiatives to establish a long-term source of funding for the Foundation.
The Legislative Committee and the City Manager have reviewed this report and
proposed resolution, and have concurred in my forwarding it to Council for its
consideration. Please let me know if you have any questions about this matter.
H:\COUNClL~l-hmconserve
The Honorable Mayor and Members
of City Council
February 7, 2000
Page 2
With kindest personal regards, I am
WMH:f
Sincerely yours,
William M. Hackworth
City Attorney
Attachment
CC:
Darlene L. Burcham, City Manager
Thomas A. Dick, Legislative Liaison
Mr. George Kegley, Preservation Alliance of Virginia
H:\COUNCIL~l-hmconserve
POLITICS
AFTERNOG~ NEWS UPOATE$
Weekday~ ~ :3 p.m
Wednesday, January 19, 2000
Wilkins proposes $40 million over 2 years for plan
House speaker commits to protect open space
in Va.
Two other GOP legislators are proposing legislation that would
create a permanent funding source for the conservation easement
program.
By C H R I S-U ~.3__~ [~(' K (3
THE ROANOKE TIMES
RICHMOND -- House Speaker \'~mce \x, ilkin> hasn't exactly
cultivated a reputation as a "green" legislator, but the Amherst
County Republican delighted environmental groups Tuesday when
he announced his goal to protect a million acres of farmland,
forests and open space by 2007.
Wilkins said he will push for $40 million in state funding over
the next two years to purchase conservation easements from
landowners. With matching federal funds, the final amount could
be $80 million.
"Private organizations contribute so much to these efforts, but
government has a role to play also," Wilkins said. "I hope we can
make state government a more active partner in preserving
Virginia's open space."
Wilkins has long been known as a strict adherent to property
rights and small government. The open space initiative fits well
with his feelings on property rights because participation in the
program is strictly voluntary. As for the increase in state spending,
Wilkins said that is justified as an investment in the state's
agricultural, forest products and tourism industries.
The new speaker also spoke poignantly of his personal interest
in preserving Virginia's rural heritage. He was born and raised in
Amherst County, which he described as "one of the most beautiful
areas of the state."
Republicans plan to submit budget amendments for the $40
million in both the House of Delegates and the Senate this year.
Sen. Maltburd "Bo" Tmmbo, R-Fincastle, will sponsor the Senate
I of 3 19 00 1:26 PM
version.
Two other GOP legislators are proposing legislation that would
create a permanent funding source for the easement program after
the first two years. Sen. Emmett Hanger, R-Augusta County,
wants to earmark $20 million annually from recordation tax
revenue, which comes from a state levy on real estate transactions.
Del. David Albo, R-Fairfax County, is offering an alternative that
would use recordation tax revenue that exceeds the amount the
state collected in 1996. Albo's proposal would mean the easement
program would get less money if the real estate market was
depressed, but it also would protect other state programs funded
with recordation taxes.
Recordation taxes have been used in the past to pay interest on
bonds issued for widening U.S. 58 in Southside and Southwest
Virginia. However, the General ~,ssembiv last year instructed the
Virginia Department of Transportation to identify another funding
source, so the road project should not be affected even if Hanger's
bill is the one that passes.
Wilkins' proposal represents a dramatic increase in Virginia's
efforts to preserve open space. The Virginia Land Conservation
Foundation, which will receive the bulk of the new money under
Wilkins' plan, had just $1.75 million for conservation easements
last year. More than $1 million of that went to Northern Virginia,
where there is growing pressure to control rapid growth.
But Trumbo, who is vice chairman of the committee that
distributes money for the foundation, helped several Southwest
Virginia projects get money as well, and those projects stand to
attract even more assistance under an expanded program.
The foundation awarded $50,000 -- subject to matching
requirements -- toward the purchase of a 9,270-acre tract in
Wythe County known as Big Survey. The Western Virginia Land
Trust, a private, nonprofit group based in Roanoke, hopes to
obtain $1.3 million in state dollars to buy options that would
prevent timbering and other industries from acquiring the Big
Survey land. The foundation also contributed toward the purchase
of 72 acres in Botetourt County near McAfee Knob, a popular
spot for viewing the Catawba and Roanoke valleys.
Virginia already holds development rights for 450,000 acres of
open space in the state, so Wilkins' goal means he intends to add
550,000 acres. He said he hopes that the expanded funding will
help educate landowners about the easement program.
"A lot of people would be interested in doing this if they knew
about it," he said.
2of3 I 1900 1:26 PM
A welc6me GOP lead in land conservation http://www.roanoke.com,'roatimes, ne~ s, stor.', 86786 html
EDITOR S
AI:TER~OON NEWS UPDATES
Weekdays ~¥ 3 p.m.
Thursday, January 20, 2000
A welcome GOP lead in land conservation
The new speaker of the House has stepped up to a challenge from
an environmental coalition to allocate significant dollars to protect
Virginia's farmlands and open spaces.
VIRGINIANS had to wait for a Republican legislator to assume
leadership of the House of Delegates to undertake an ambitious
conservation initiative long needed to preserve the state's farmlands
and wilderness.
Speaker Vance Wilkins, only one week into his new legislative
post, moved quickly to define his leadership by announcing that he
will seek $40 million in the next two years to pay farmers and
landowners for land conservation.
In an area too long neglected by the state's governors and
Democratic legislators, Wilkins offered a vision of protecting a
million acres by 2007, the 300th anniversary of Jamestown.
The state fund, leveraged by matching federal and private funds,
could generate $80 million for open-space preservation during the
next two years. The money could buy a wilderness or pay for a
conservation easement on a suburban farm. Western Virginia could
benefit if some of the money is allocated to buy the 9,000-acre
"Big Survey," a circle of mountains in Wythe County, or a scenic
stretch along the New River in Giles County.
Wilkins' endorsement of a bold project not traditionally
associated with Republican sentiments may be surprising, but it is
no gamble. Loss of farmland and forests is now an issue that
crosses party lines and regional boundaries. Other Republican
legislators are pushing an even more ambitious agenda, similar to
that proposed by an environmental coalition, to make conservation
funding permanent.
One of the best aspects of Wilkins' program is its unifying of
traditional opponents, real-estate interests and environmentalists,
behind his conservation initiative. Because it would pay willing
landowners for easements or outright purchase of land, it should
also be popular with farmers.
I of 2 1/20/00 11:02 AM
A welcome GOP lead in land conservation http://www.roanoke.corn/roatimes/news/stoo 86786.htn~l
"We can't, as a society, ask [farmers] to give up these
development rights purely out of charitable intentions. That is their
retirement," said Western Virginia Land Trust Executive Director
Michael Van Ness.
The legislature appears ready to act on its responsibility to
protect Virginia's lands rather than leaving the overwhelming effort
of land conservation to hard-pressed nonprofits.
Legislators can justify the state funds in terms of tourism and
agricultural products. Average Virginians, however, are more
likely to tally the program's results in the daily pleasure of seeing
islands of natural beauty preserved for future generations.
Send This Story To A Friend
Click here for today's headlines.
Click here for the past seven day's headlines.
2 of 2 1/20/00 11:02 AM
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATI'ORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-243 I
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va.us
January 20, 2000
WILLIA~ X ~'A~SONS
O~RY 5. (~E~(igNKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
The Honorable William White, Sr., Chair
Legislative Committee
3698 Partridge Lane, N. W.
Roanoke, Virginia 24017
The Honorable C. Nelson Harris, Vice-Mayor
Member, Roanoke City Council
3020 Spring Road, S.W.
Roanoke, Virginia 24015
The Honorable Linda F. Wyatt
2543 Roundtop Road, N. W.
Roanoke, Virginia 24012
Re: Virginia Land Conservation Foundation
Dear Members of the Legislative Committee:
During its meeting on December 20, 1999, City Council referred to the Legislative
Committee, the City Manager and the City Attorney for the preparation of a report to
Council the request of the Preservation Alliance of Virginia that Council adopt a resolution
supporting the establishment of a dedicated funding source for the use of the Virginia Land
Conservation Foundation. I have prepared for your consideration a proposed report to
Council and a proposed resolution as requested by the Alliance, and it is attached.
I asked Tom Dick to do some'research into the Alliance's request, and he found that
about a dozen localities so far have adopted similar resolutions. In addition, the Virginia
Municipal League has in its Legislative Program a policy statement that provides "The
General Assembly is urged to identify a dedicated source of long-term funding for the
development and maintenance of state and local parks and recreational opportunities." This
matter has received attention in the press in the last couple of days. I have attached for your
information an article from yesterday' s newspaper describing the proposal of House Speaker
Vance Wilkins for the state to dedicate $40 million to create a permanent funding source for
the acquisition of conservation easements to protect open space. According to the article,
Honorable Hair and Members
Legislative Committee
January 2, 2000
Page 2
most of these funds would be appropriated to the Virginia Land Conservation Foundation.
I have also attached a copy of a favorable editorial from today's newspaper endorsing
Speaker Wilkins' proposal.
Unless there is some objection from a member of the Legislative Committee, or the
City Manager, I will transmit the attached report to the City Clerk for inclusion in Council
February 7 agenda. If you have any questions, comments or suggestions with regard to this
matter, please let me know.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
Attachment
cc.'
The Honorable David A. Bowers, Mayor, Ex-officio, Legislative Committee
,~I ne L. Burcham, City Manager
F. Parker, City Clerk
Thomas A. Dick, Legislative Liaison
H:\LEGIS\l-comleg2000.4
Department of Finance
City of Roanoke, Virginia
February 7, 2000
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
December Financial Report
This financial report covers the first six months of the 1999-00 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 8.12% or $4,861,000 compared to FY99. Variances in
specific categories of revenues are as follows:
General Property Taxes are up 6.18% or $1,408,000. Real estate taxes have increased $1,030,000 or
4.68%. Delinquent collections of real estate taxes comprise $96,000 of this increase and have achieved
85.41% of the budgeted amount due to consistent collection efforts. In addition to the increase in real
estate tax revenue, public service corporation tax revenue has increased due to a timing difference.
Other Local Taxes increased 6.28% or $1,111,000. Sales tax is up $478,000 or 6.86%, reflecting the
area's retail expansion and positive national sales trends. Business and occupational license tax revenue
rose $75,600 as a result of increased license volume and continued compliance efforts. Prepared food
and beverage and admissions taxes also increased.
Permits, Fees and Licenses are up 16.35% or $61,000. Building, electrical and heating inspection fees
continue to reflect increases resulting from commercial development and construction in FY00.
Fines and Forfeitures decreased $59,000 or 12.02% due to a significant decline in parking ticket fines
and general district court fines. Vacancies in the police department and a reorganization of the police
traffic bureau, combined with the elimination of parking meters in the downtown area, have resulted
in fewer summons being issued; and thus, a reduced caseload for General District Court. Although
under their budgeted expectation for the year, these revenues have continued to show improvement in
recent months.
Revenue from Use of Money and Property is up 26.43 % or $130,000. In July of FY00, the State was
billed for the amount that actual expenditures exceeded projected operating and maintenance costs for
the Commonwealth Building for FY99. This resulted in a significant increase in rental income.
Reimbursement received for the rental of the Municipal North Building by Social Services rose due to
an increase in the monthly rental fee. The increase in rental income is partially offset by a decline in
interest revenue resulting from lower average daily cash balances in the General Fund.
Grants-in-Aid Commonwealth increased $2,208,000 or 14.73%. Law enforcement funding through
House Bill 599 increased $1,130,000. The Commonwealth agreed to adjust funding, as part of the 1999
Virginia General Assembly, to reflect the original provision of the bill, resulting in a significant increase
in funding expected in FY00. Jail block grant, juvenile detention home and VJCCCA revenues also
increased due to timing differences.
Honorable Mayor and Members
Roanoke City Council
February 7, 2000
Page 2
Grants-in-Aid Federal Government has decreased $8,600 or 50% as a result of a timing difference
in the receipt of FEMA revenue.
Miscellaneous Revenue rose 22.97% or $21,000 due to an increase in proceeds from the sale of surplus
property.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased .26% or $239,000 since FY99. Variances
in individual expenditure categories are discussed as follows:
Parks, Recreation and Cultural expenditures are up $170,000 or 7.31% due to increased expenditures
and a decline in reimbursements received by the Recreation department. Library expenditures increased
due to the purchase of computer equipment.
Community Development expenditures increased 31.03% or $430,000. Economic Development
expenditures increased due to fees paid for an 1-73 economic impact study. Memberships and
Affiliations expenditures are also up. Contributions paid to Roanoke Valley Convention and Visitors
Bureau, Virginia Amateur Sports, Center in the Square and New River Valley Commerce Park
increased from the prior year. A timing difference in the quarterly payment to the Hotel Roanoke
Conference Center Commission also contributed to this increase. The second quarterly payment was
made in October of FY00 but was not paid until January of FY99.
Transfer to Debt Service Fund decreased 7.74% or $619,000. Lower principal and interest payments
for the 1994 and 1997 bonds were made in August of FY00 than in August of FY99. A timing
difference in the transfer of funding for future debt payments also contributed to this decrease. These
decreases are partially offset by the transfer of funding in FY00 for the debt service on the capital lease
for the new regional radio system project.
Nondepartmental expenditures declined 13.24% or $768,000. The amount of the operating subsidy
provided for the Transportation Fund decreased $448,000 from FY99. Transfers to the Capital Projects
fund also decreased. During FY99, funding was appropriated and transferred for the regional radio
project. In the current fiscal year, most of the funding dedicated to this project was transferred to the
Debt Service Fund to pay the capital lease for the project. Only the maintenance portion of the project
was transferred to the Capital Projects Fund.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/THT
Attachments
Balance July 1, 1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19/99
34446 08/16/99
CMT 295 09/15/99
34497 10/04/99
CMT 299 10/05/99
CMT 309 11/23/99
CMT 312 11/28/99
CMT 699 12/13/99
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
DECEMBER 31, 1999
Department
Cultural Services Committee
Supply Management
Transfer to Grant Fund
Emergency Services
Memberships and Affiliations
City Council
Transfer to Grant Fund
City Council
City Manager
Balance December 31, 1999
Purpose
Funding for Sister Cities Program
Fee Proration Governmental Electric
Rate Negotiations
Local Match for Office on Youth
Installations of Amateur Radio
Antennas for Y2K Preparation
Funding for Virginia's First Regional
Industrial Facilities Authority
Reimbursement of Interviewee
Travel Expenses
Transfer to Grant Fund for Regional
Drug Prosecutor
Reimbursement of Interviewee
Travel Expenses
Reimbursement of Travel Expenses
Prior to Employment Date
~20,2~
(2,500)
(33,675)
(6,293)
(2,500)
(27,500)
(5,000)
(12,560)
(2,000)
!2,~00_0)
$326,2'16
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Dec 31 July 1 - Dec 31 Percentage Revenue Estimate
. 1998-_99 1999-00 of Change Estimates Received
$22,782,902 $24,191,156 6.18 % $59,963,226 40.34%
17,678,799 18,789,440 6.28 % 53,562,405 35.08%
371,744 432,524 16.35 % 703,500 61.48%
494,305 434,912 (12.02) % 947,500 45.90%
490,756 620,469 26.43 % 1,047,040 59.26%
14,982,467 17,190,033 14.73 % 54,437~793 31.58%
17,130 8,565 (50.00) % 34,260 25.00%
1,813,708 1,751,248 (3.44) % 3,330,300 52.59%
93,270 114,692 22~97 % 267,500 42.88%
1,156,850 1,210,337 4.62 % 2,155,400 56.15%
$59,881,931 $64,743,376 8.12 % $176,448,924 36.69%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July 1 - Dec 31
1998-99
$5,377,439
2,204,620
21,396,367
12,749,428
11,101,938
2,319,150
1,386,133
7,987,925
20,923,514
5,796,632
$91,243,146
Current Fiscal Year
Percent of
July 1 - Dec 31 Percentage Unencumbered Revised Budget
1999-00 of Change Balance Appropriations Obligated
$5,360,226 (0.32) % $6,085,640 $11,445,866 46.83%
2,297,382 4.21 % 2,314,180 4,611,562 49.82%
21,307,397 (0.42) % 23,224,219 44,531,616 47.85%
12,705,997 (0.34) % 9,948,730 22,654,727 56.09%
11,150,378 0.44 % 14,529,306 25,679,684 43.42%
2,488,773 7.31% 2,063,764 4,552,537 54.67%
1,816,312 31.03 % 1,482,987 3,299,299 55.05%
7,369,394 (7.74) % 4,740,457 12,109,851 60.85%
21,479,607 2.66 % 21,645,819 43,125,426 49.81%
5,028,877 (13.24) % 1,803,455 6,832,332 73.60%
$91,004,343 . (0.26) % $87,838,557 $178,842,900 50.89%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Dec 31 July 1 - Dec 31 Percentage
1998-99 1999-00 of Change
$3,258,194 $3,672,812
17,445,294 17,693,539
986,448 757,281
1,350,739 1,163,472
20,923,514 21,479,607
4,398,594 4,185,210
$48,362,783 ..$48,951 ~921
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
12.73 % $8,638,640 42.52%
1.42 % 39,280,160 45.04%
(23.23) % 2,915,599 25.97%
(13.86) % 3,216,301 36.17%
2.66 % 43,125,426 49.81%
(4.85) % 6,686,525 NA
1.22 % $103,862,651 47.13%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July I - Dec 31 July 1 - Dec 31
1998-99 1999-00
$30,589,083 $32,603,296
1,640,063 1,671,085
1,351,734 1,716,146
Current Fiscal Year
Percent of
Percentage
of Change
6.58 %
1.89 %
26.96 %
Unencumbered Revised Budget
Balance Appropriations Obligated
$38,692,196 $71,295,492 45.73%
1,951,151 3,622,236 46.13%
1,918,755 3,634,901 47.21%
4,196,775 4,533,265
1,722,143 1,954,805
1,301,223 1,980,866
3,584,292 4,124,193
5,626,733 6,686,525
$50,012,046 $55,270,181
8.02
13.51
52.23
15.06
18.83
10.51
% 5,392,146 9,925,411 45.67%
% 2,334,378 4,289,183 45.58%
% 374,806 2,355,672 84.09%
% 619,828 4,744,021 86.93%
% 6,686,525 NA
% $51,283,260 $106,553,441 51.87%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 1999
General Government
Public Safety
Community Development
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$30,905,859 $21,082,778 $9,823,081 $775,487
2,011,078 1,077,064 934,014 21,775
1,847,100 526,781 1,320,319 518,194
3,941,992 2,205,784 1,736,208 793,812
20,367,758 13,244,446 7,123,312 5,340,818
768,295 317,495 450,800 11,830
2,569,078 2,045,666 523,412 181,125
21,093,696 13,594,481 7,499,215 390,646
21,486,991 21,486,991
$104,991,847 $54,094,495 $50,897,352 $8,033,687
$9,047,594
912 239
802 125
942 396
1,782 494
438 970
342 287
7,108 569
21,486 991
$42,863,665
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF DECEMBER 31, 1999
Education
Capital Improvement Reserve
Total
Budget
$29,297,318
4,107,721
$33,405,039
Expenditures Unexpended Outstanding Unobligated
To Date Balance Encumbrances Balance
$19,461,137 $9,836,181 $5,072,376 $4,763,805
4,107,721 4,107,721
$19,461,137 $13,943,902 $5,072,376 $8,871,526
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government: Garden City
Commonwealth:
Garden City
Virginia Transportation Museum - ISTEA
Second Street Entrance - Coca Cola
Total Intergovernmental Revenue
Revenue from Third Parties:
First Union Penalty Payment
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
General Obligation Bond Proceeds - Sedes 1999
Total Other Revenue
Total
$673,949
471,724
1,145,673
196,046
196,046
8,400
950,000
11,000
969,400
1,943,322
27,038,000
28,981,322
$31,292,441
FY 1999
$626,423
342,862
969,285
18,822
3,141
109,150
131,113
6,000
6,000
3,150,885
3,150,885
$4,257,283
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
FY 2000
FY 1999
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
$1,621,831
1,573,235
119,170
12,380
6,986
828,882
98,889
4,403
340,241
1,408,670
$1,623,979
1,543,126
123371
11 423
13 888
897 695
43 084
2 108
196 175
1,656 401
Total Operating Revenues
6,014,687
6,111,250
Operating Expenses
Personal Services
Operating Expenses
Depreciation
2,057,124
2,829,241
846,335
1,915,409
2,001,398
777,250
Total Operating Expenses
5,732,700
281,987
4,694,057
1,417,193
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Loss on Disposal of Fixed Assets
Interest and Fiscal Charges
25,000
185,060
33,928
14,389
(609,490)
(351,113)
194,251
24,144
15,733
325,000
(569)
(665,263)
Net Nonoperating Expenses
(106,704)
$1,31 0,489
Net Income (Loss)
($69,126)
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Income
FY 2000
$3,785,289
433,465
66,600
357,978
65,006
86,506
47,277
4,842,121
930,120
2,654,737
579,936
4,164,793
677,328
219,506
10,296
229,802
$907,130
FY 1999
$3,814,994
416,165
61,978
264,275
52,341
63,452
59,004
4,732,209
870,053
2,892,066
489,862
4,251,981
480,228
348,728
11,781
(4,382)
356,127
$836,355
7
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Novelty Fees
Charge Card Fees
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Miscellaneous
Loss on Disposal of Fixed Assets
Total Nonoperating Revenues
Net Income
FY 2000
$133 378
55 283
78 699
84 475
194 565
18 341
9 032
8 101
581,874
629,324
608,324
202,981
1,440,629
(858,755)
870,903
26,941
756
898,600
$39,845
FY 1999
$219,912
63,765
44,515
70,478
83,900
24,295
4,458
11,324
522,647
548,385
603,337
199,535
1,351,257
(828,610)
858,771
34,512
1,079
(25,372)
868,990
$40,380
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Revenues
Net Income
FY 2000
$165,752
182,055
98,614
201,063
177,072
35,044
859,600
303,922
272,182
576,104
283,496
2,947
(271,477)
766,358
(415,044)
1,102
83,886
$367,382
FY 1999
$148,791
205,268
91,512
204,716
136,911
29,855
817,053
314,759
272,331
587,090
229,963
1,962
(283,831)
1,214,506
(514,130)
2,342
420,849
$650,812
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Operating Revenues
Conference Center
Total Operating Revenues
Operating Expenses
Commission
Conference Center
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
Depreciation Expense/Replacement Reserve
Net Income (Loss)
Notes to Financial Statement:
{1)
(2)
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
$ - $ 1,413,126 $
TOTAL
1,413,126
1,413,126
1,413,126
310,024 310,024
- 1,190,723 1,190,723
310,024 1,190,723 1,500,747
(310,024) 222,403 (87,621)
87,500 87,500
87,500 87,500
26,437 26,437
(12,310) (12,310)
201,437 (12,310) 189,127
(108,587) 210,093 101,506
246,073 70,658 316,731
($354,660) $139,435 ($215,225)
The column entitled "Commission" represents Commission activity in the City's financial records.
FY 1999
$ 1,398,777
1,398,777
124,858
1,252,983
1,377,841
20,936
87,500
87,500
23,149
(10,592)
187,557
208,493
260,470
($51,977)
The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperafing Revenues(Expenses)
Interest Revenue
Transfer From Other Funds
Loss on Disposal of Fixed Assets
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
city
Information Materials Management Fleet Risk
Systems Control Services Management Management FY 2000 FY 1999
$1,750,519 $97,714 $60,257 $2,114,390 $2,686,337 $6,709,217 $7,913,987
1,750,519 97,714 60,267 2,114,390 2,686,337 6,709,217 7,913,987
850,439 52,941 13,475 583,357 98,946 1,599,158 1,593,939
433,758 7,957 10,183 437,225 3.473,065 4,362,188 5.081,242
267,095 922 10,097 868,848 - 1,146.962 1.112,469
1,551,292 61,820 33,755 1,889,430 3,572,011 7,108,308 7,787,650
199,227 35,894 26,502 224,960 (885,674) (399,091) 126,337
105,897 (1,155) 5,876 39,179 268,425 418,222 364,405
220,829 - 125,900 250,000 596,729 559,782
- - (59,438)
326,726 (1,155) 5,876 165,079 518,425 1,014,951 864,749
$525,953 $34,739 $32,378 $390,039 ($367,249) $615,860 $991,086
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund. Prior year balances have been
restated to enhance comparability.
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED DECEMBER 31, 1999
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED DECEMBER 31, 1999.
BA-L~CE AT ............. ~A-LANCE AT BALANCE AT
FUND NOV 30, 1999 RECEIPTS DISBURSEMENTS DEC 31, 1999 DEC 31, 1998
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
CONFERENCE CENTER
JUVENILE DETENTION
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
HIGHER EDUCATION AUTH
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
FDETC
GRANT
TOTAL
$102,343.57 $10,668,520.15 $13,502,859.21 ($2,731,995.49) ($9,234,547.01),
6,708,778.40 1,189,633.46 765,324.96 7,133,086.90 8,359,747.73
8,227,281.53 2,686,303.83 2,705,724.44 8,207,860.92 12,733,629.42
795,596.47 149,025.29 363,388.28 581,233.48 1,650,362.35
(77,948.39) 129,281.59 287,421.34 (236,088.14) 748,747.63
61,017,358.78 646,319.47 9,298,110.19 52,365,568.06 33,659,135.16
1,218,709.76 4,705.11 116,738.05 1,106,676.82 957,406.66
7,489,703.89 37,374.89 677,841.04 6,849,237.74 4,192,799.39
11,654,523.64 948,564.75 74,637.13 12,528,451.26 10,908,764.48
3,667,451.16 139,900.67 313,301.31 3,494,050.52 4,133,234.80
(9,070.48) 108,879.38 133,043.96 (33,235.06) (39,235.22),
244,813.35 8,007.69 1,876.28 250,944.76 244,552.45
1,478,031.97 153,706.78 101,914.52 1,529,824.23 1,352,445.47
(10,010,830.88) 13,255,072.03 15,857,369.34 (12,613,128.19) (11,985,732.38)
10,700,168.89 415,707.08 482,316.65 10,633,559.32 10,274,302.70
43.89 0.00 0.00 43.89 5,484,651.51
1,559,232.52 594,846.89 1,126,365.68 1,027,713.73 2,123,790.54
10,348,552.58 4,954,342.91 6,257,253.76 9,045,641.73 11,299,212.56
1,223,929.84 3,589,897.00 384,678.92 4,429,147.92 (2,766,310.05),
82,183.97 82,451.23 90,117.42 74,517.78 136,138.60
1,333,093.90 796,312.73 731,665.81 1,397,740.82 .... 1,49_8,748.26 !
$117,753,948.36 $40,558,852.93 $53,271,948.29~ $105,040,853.00 $85,731,845.05~
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED DECEMBER 31, 1999.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
COMMERCIAL HIGH PERFORMANCE MONEY MARKET
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$2,478.62
669,971.33
5,164,000.00
8,957,258.33
5,000,000.00
9,984,300.00
21,890,428.44
5,000,000.00
7,030,654.49
41,341,761.79
$105,040,853.00
DATE: JANUARY 12, 2000
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 6 MONTHS ENDING DECEMBER 31, 1999
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
To~lRevenue
FY 2000
$2,352,418
4,333,849
31,798,077
17,858
$38,502,202
FY 1999
$2,666,262
4,555,603
4,811,159
12,470
$12,045,494
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
To~lExpenses
Net Income
$5,666,943
293,236
77,932
216,546
94,128
6,348,785
$32,153,417
$4,642,995
248,737
106,677
230,516
8,427
5,237,352
$6,808,142
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
DECEMBER 31, 1999
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
FY 2000 $356,512,393
FY 1999 $325,816,728)
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
FY 2000
$1,027,043
272,886,244
17,490
18,000
$273,948,777
$1,181,566
1,181,566
240,613,794
32,153,417
272,767,211
$273,948,777
FY 1999
$2,123,791
232,539,469
1,908
18,000
$234,683,168
$982,591
2,400
984,991
226,890,035
6,808,142
233,698,177
$234,683,168
14
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 11, 2000
File #53-60-337
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34676-020700 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $1.6 million, representing the sale of Series 1999 General Obligation Bonds for the
Jefferson Center Performance Hall renovation project. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Deborah J. Moses, Assistant to the City Manager for Special Projects
C:'u'Viy Files\ feb 7. wlxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34676-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Community Development $ 3,447,100
Jefferson Center Performance Hall (1) ........................... 2,800,000
Capital Improvement Reserve $ 19,886,991
Public Improvement Bond Series 1999 (2) ........................ 16,390,328
1 ) Appropriated from
Bond Funds (008-052-9731-9001) $ 1,600,000
2) Buildings (008-052-9709-9180) (1,600,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
February 7, 2000
CITY OF ROANOK
DEPARTMENT OF FINANC~
215 Church Avenue, S.W., Room 461 --
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
FEB-3 P2:22
JESSE A. HALL
Deputy Director
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice-Mayor
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable Carroll E. Swain, Council Member
The Honorable James O. Trout, Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Bowers and Members of City Council:
At its November 16, 1998 meeting, City Council authorized the City Manager to execute an
amendment to the contract with the Jefferson Center Foundation to adopt the renovation project
for the Jefferson Center Performance Hall. This project required City funding totaling $2,800,000
which is comprised of $400,000 of undesignated capital funds (interest earnings), $800,000 of
Series 1994 General Obligation Bond funds, and $1.6 million of Series 1999 General Obligation
Bond funds. Ordinance 34084-111698 was adopted at that meeting, appropriating the interest
earnings and the funding from 1994 bonds. At that time, the Series 1999 bonds had not been
sold, so related funding was not yet available. The $1.6 million in funding from the sale of
Series 1999 General Obligation Bonds is now available and needs to be appropriated.
We recommend City Council's approval of the attached budget ordinance to transfer $1.6 million
from the Series 1999 General Obligation Bonds Account-Buildings to the Jefferson Center
Performance Hall (008-052-9731-9001).
We would be pleased to answer questions which City Council may have.
Sincerely,
Director of Finance
JDG/AHA/pac
Attachment
Honorable Mayor and Members
of City Council
February 7, 2000
Page 2
C~
Darlene L. Burcham, City Manger
William M. Hackworth, City Attorney
Deborah H. Moses, Assistant to the City Manager for Special Projects
Mary F. Parker, City Clerk
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 11,2000
File #60-178-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34677-020700 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$374,958.00 in unanticipated Community Development Block Grant program income to be
used for eligible community development purposes. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Monitor, Office of Grants Compliance
C:',MyFil~\feb7
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34677-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDriations
Public Safety
COPS Grant (1) .............................................
Community Development Block Grant FY99
CDBG Unprogrammed - FY99 (2) ...............................
Community Development Block Grant FY00
CDBG Unprogrammed - FY00 (3-5) ..............................
HOME Program
HOME Unprogrammed - FY00 (6) ...............................
Revenue
Public Safety
COPS Grant (7) .............................................
Community Development
Federal Block Grant FY99 (8) ..................................
Federal Block Grant FY00 (9-13) ...............................
HOME Program (14-15) .......................................
$ 1,813,710
111,429
$ 3,197,520
317,139
$ 3,277,978
478,750
$ 3,940,523
166,876
$ 1,813,710
111,429
$13,829,137
3,197, 52O
3,277,978
3,940,523
1) Administrative Supplies (035-050-3317-2030) $ ( 396)
2) Unprogrammed CDBG -
Other (035-099-9940-5189) 2,072
3) Unprogrammed CDBG -
Section 108 Loan (035-G00-0040-5188) 288,995
4) Unprogrammed CDBG -
Other (035-G00-0040-5189) 18
5) Unprogrammed CDBG -
RRHA (035-G00-0040-5197) 83,873
6) Unprogrammed HOME
Funds (035-090-5322-5320) 26,864
7) State Grant Receipts (035-050-3317-3317) ( 396)
8) Williamson Road Garage (035-035-1234-9907) 2,072
9) Parking Lot Income (035-035-1234-0002) 15,552
10) TAP - SRO Loan
Repayment (035-035-1234-0020) 18
11 ) Hotel Roanoke Section 108
Repayment (035-035-1234-0034) 288,995
12) Rental Rehab Repayment (035-035-1234-0040) 15,582
13) Land Sale (035-035-1234-0042) 52,739
14) HOME - Program Income
from RRHA (035-035-1234-7220) 2,038
15) HOME - First Union Loan
Repayments (035-035-1234-7235) 24,826
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
February 7, 2000
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
'00 FEB-3 A9:43
JESSE A. HALL
Deputy Director
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
David A. Bowers, Mayor
C. Nelson Harris, Vice-Mayor
W. Alvin Hudson, Jr., Council Member
Carroll E. Swain, Council Member
James O. Trout, Council Member
William White, Sr., Council Member
Linda F. Wyatt, Council Member
Dear Mayor Bowers and Members of City Council:
CDBG Program Income from Roanoke Redevelopment and Housing Authority
By agreement with the City of Roanoke, the Roanoke Redevelopment and Housing Authority administers
a large segment of the City's Community Development Block Grant program. The Housing Authority
receives program income during the course of its administration of various projects through the sale of land
and the receipt of loan repayments from project area residents. The Housing Authority is required to
transfer this program income to the City of Roanoke. The City is required to use the income for eligible
community development activities.
The Housing Authority has made payments to the City in the amount of $83,873 from October 1, 1999 to
December 31, 1999 in excess of income estimates previously appropriated. Of this amount, $52,739
resulted from the sale of property, $15,552 in parking lot rental, and $15,582 from various loan
repayments.
CDBG Miscellaneous Program Income
The City has received miscellaneous program income as listed below. The amounts represent the difference
between what was actually received and the amount that was previously appropriated based on repayment
estimates.
$288,995 from Hotel Roanoke, L.L.C. for loan repayment and interest on the $6,000,000 Section
108 loan from U. S. Department of Housing and Urban Development. During FY00, Hotel
Roanoke, L.L.C. made payment totaling $688,995, of which $538,000 was principal and $150,995
was interest.
$2,072 from Williamson Road Parking Garage which was constructed in part using CDBG funds
and $18 in loan repayments.
Honorable Mayor and Members
of City Council
February 7, 2000
Page 2
We recommend that City Council appropriate the total $374,958 in unanticipated CDBG program income
as follows:
Unprogrammed CDBG - Other
Unprogrammed CDBG- Section 108
Unprogrammed CDBG- Other
Unprogrammed CDBG - RRHA
(035-099-9940-5189)
(035-G00-0040-5188)
(035-G00-0040-5189)
(035-G00-0040-5197)
2,072
288,995
18
83,873
The amounts being appropriated to unprogrammed accounts will be available for future appropriation for
eligible community development purposes.
HOME Program Income
The Housing Authority also administers a segment of the City's HOME program. The assistance provided
by the Housing Authority is predominantly in the form of low- or no-interest active and deferred loans to
eligible homeowners and homebuyers. Loan repayments constitute program income to the City's HOME
program. As of December 31, 1999, loan repayments received in excess of budget estimate equal $26,864.
We recommend that City Council appropriate this amount to the Unprogrammed HOME account (035-
090-5322-5320). This will be available for future appropriation for eligible HOME activities.
Community Oriented Policing Services Grant
The City of Roanoke was recently awarded a grant of $111,429 from the Office of Community Oriented
Policing Services. The proposed budget was slightly higher than the actual amount awarded. We
recommend that the revenue and expenditure budget for this grant be reduced by $396 to agree with the
actual award amount.
We recommend Council's approval of the attached budget ordinance to adjust these revenue and
expenditure estimates. We would be pleased to answer questions which City Council may have.
JDG/THT/pac
Attachment
c: Darlene Burcham, City Manager
William Hackworth, City Attorney
Diane Akers, Budget Administrator
Frank Baratta, Grants Compliance
Mary F. Parker, City Clerk
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 11,2000
File #60-247
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34678-020700 amending and reordaining certain
sections of the 1999-2000 Hotel Roanoke Conference Center Commission Fund
Appropriations, providing for appropriation of $600,000.00, representing additional
operating funds to finance costs related to remediation of certain construction defects at
the Hotel Roanoke Conference Center. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday,
February 7, 2000.
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Deborah J. Moses, Assistant to the City Manager for Special Projects
C:~[yFil~\fcb7. wlxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34678-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Hotel
Roanoke Conference Center Commission Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Hotel Roanoke Conference Center Commission Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Appropriations
Operating $
Fees for Professional Services (1) ...............................
Retained Eaming$
Restricted Retained Eamings- Owner's Reserve (2) ................. $
1 ) Fees for Professional
Services
2) Restricted Retained
Earnings - Owner's
Reserve
(010-002-9500-2010) $ 600,000
(010-3345) (600,000)
953,468
880,1 O0
588,442
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
February 7, 2000
CITY OF ROANOKE¥
DEPARTMENT OF FINANCE
215 Chum ^venue, S.W., Room 48 00 J ,N 27 / 11:21
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
The Honorable David A. Bowers, Mayor
The Honorable C. Nelson Harris, Vice-Mayor
The Honorable W. Alvin Hudson, Jr., Council Member
The Honorable Carroll E. Swain, Council Member
The Honorable James O. Trout, Council Member
The Honorable William White, Sr., Council Member
The Honorable Linda F. Wyatt, Council Member
Dear Mayor Bowers and Members of City Council:
The Hotel Roanoke Conference Center Commission needs additional operating funds to finance
building repairs, consultant's fees, litigation expenses and other extraordinary costs, all of which
are related to the remediation of certain construction defects at the Conference Center. The
Commission approved the use of its prior years' retained earnings for this purpose. An appropriation
of $600,000 from the Commission's retained earnings is being requested. Funds are available in
the Hotel Roanoke Conference Center Commission prior years' retained earnings.
We recommend your approval of the attached ordinance to appropriate prior years' retained earnings
to provide additional operating funds for the purposes listed above. We would be pleased to answer
questions Council may have.
Sincerely,
~mes D. Grisso
Director of Finance
JDG:s
Attachment
C:
Darlene L. Burcham, City Manager
William M. Hackworth, City Attorney
Deborah H. Moses, Assistant to the City Manager for Special Projects
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 7, 2000
File ~t67
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Chapter 9, Education, of The Code of the City of Roanoke (1979), as
amended, establishing a procedure for the election of School Board Trustees, this is to
advise you that the three year terms of office of F. B. Webster Day, Marsha W. Ellison and
Sherman P. Lea will expire on June 30, 2000.
Pursuant to Section 9-16 of The Code of the City of Roanoke (1979), as amended, on or
before February 15 of each year, Council shall announce its intention to elect trustees of
the Roanoke City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions of the Council and
(2) advertisement of such intention in a newspaper of general circulation in the City twice
a week for two consecutive weeks.
Section 9-17 of the City Code provides that applications must be filed in the City Clerk's
Office by March 10 of each year. Application forms will be available in the City Clerk's
Office and may be obtained between the hours of 8:00 a.m., and 5:00 p.m., Monday
through Friday. Information describing the duties and responsibilities of School Board
Trustees will also be available.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
N: \CIO...O 1 '~..~:hool.O0. wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 11,2000
File #60-67-336-398
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34679-020700 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for the transfer
of $118,957.00, in connection with a contract with Building Specialists, Inc., for
construction of a Visitor Center and Picnic Shelter at Mill Mountain Park, in the total
amount of $530,957.00. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Dadene L. Burcham, City Manager
Terry W. Kemp, Project Manager, Engineering
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician, Engineering
C:'~yFiles~eb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34679-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Recreation $ 4,060,949
Mill Mountain Improvements (1) ................................. 618,957
Capital Improvement Reserve $ 21,367,991
Public Improvement Bond Series 1999 (2) ......................... 17,871,328
1 ) Appropriated from
Bond Funds (008-052-9711-9001) $ 118,957
2) Parks (008-052-9709-9180) (118,957)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
~Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 14, 2000
File #60-67-336-398
Daniel H. Fendley, Vice-President
Building Specialists, Inc.
P. O. Box 1174
Roanoke, Virginia 24006
Dear Mr. Fendley:
I am enclosing copy of Ordinance No. 34680-020700 accepting the bid of Building
Specialists, Inc., in the amount of $530,957.00, for construction of a Visitor Center and
Picnic Shelter to include add alternates 1, 2, 3 and 5, upon certain terms and conditions;
and rejecting all other bids made to the City for the work. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Charles M. Huffine, City Engineer
Terry W. Kemp, Project Manager, Engineering
Ellen S. Evans, Construction Cost Technician, Engineering
C:'~VIy Files\fcb7.wpd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 14, 2000
File #60-67-336-398
Stanley G. Breakell, President
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia 24017-0414
T. Keith Crabtree, President
Pro Industrial Welding, Inc.
732 Ridge Road
Saltville, Virginia 24370
Gene D. Lucas, President
U. S. Construction of Roanoke, Inc.
8201 Williamson Road, N. W., Suite C
Roanoke, Virginia 24019
John R. Jones, Vice-President
R. L. Lucas Construction, Inc.
P. O. Box 13877
Roanoke, Virginia 24038-3887
J. W. Christenbury, Jr., President
Acorn Construction, Ltd.
P. O. Box 625
Roanoke, Virginia 24175
Gentlemen:
I am enclosing copy of Ordinance No. 34680-020700 accepting the bid of Building
Specialists, Inc., in the amount of $530,957.00, for construction of a Visitor Center and
Picnic Shelter to include add alternates 1, 2, 3 and 5, upon certain terms and conditions;
and rejecting all other bids made to the City for the work. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, February 7, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'uMyFile~'ffeb7 xvpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34680-020700.
AN ORDINANCE accepting the bid of Building Specialists, Inc., for the construction of the
Visitor Center and Picnic Shelter to include add alternates 1, 2, 3 & 5, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
WHEREAS, the lowest responsive and responsible bid for the above work exceeded
available funds; and
WHEREAS, pursuant to the bid documents, several cost reductions were negotiated with the
low bidder and a negotiated bid in the total amount of $530,957 was agreed to by Building
Specialists, Inc., for the revised plans and specifications.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The negotiated bid of Building Specialists, Inc, in the total amount of $530,957, for
the construction of the Visitor Center and Picnic Shelter to include add alternates 1, 2, 3 & 5, as is
more particularly set forth inthe City Manager's report dated February 7, 2000, to this Council, such
bid being in full compliance with the City's revised plans and specifications made therefor and as
provided in the contract documents offered said bidder, which bid is on file in the Office of Supply
Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's revised specifications made
therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said
work to be paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council
Subject: Mill Mountain Park Improvements
Background:
This project consists of the construction of a new Visitor Center and Picnic Shelter in Mill
Mountain Park. Based upon Ordinance No. 33904-070698, dated July 6, 1998, $500,000
was appropriated from 1998-99 Capital Projects Bond Funds into Capital Projects account
number 008-052-9711-9001 entitled "Mill Mountain Improvements". Based upon Council
Report No. 99-157 and the Bid Committee's recommendation to City Council, the original
bids, received on July 28, 1999, were rejected. The Office of the City Engineer instructed
the Project Consultant to make design modifications to attempt to bring the project cost
within the budget. Upon completion of these modifications, the project was re-advertised.
Following proper re-advertisement, bids were received on Tuesday, October 12, 1999. Six
bids were received with Building Specialists, Inc., 2721 Brambleton Avenue, S.W.,
Roanoke, Virginia 24018, submitting the Iow bid in the amount of $657,900 to be
completed in 300 consecutive calendar days. This bid includes a base bid for the Visitor
Center, a base bid for the Picnic Shelter, add alternates 1, 2, 3 & 5, and a 300 calendar
day time of completion from Notice to Proceed. The bid tabulation sheet is attached as
Exhibit A. This bid complied with all bid requirements, except the amount exceeded the
amount of available funds, thus permitting negotiations for a reduction in scope and cost
of the contract.
The Iow bidder, Building Specialists, Inc., agreed to extend their bid an additional 60 days,
through February 12, 2000, to allow the City of Roanoke to pursue additional funding and
design modifications to reduce construction costs.
Considerations:
The lowest responsive and responsible bid exceeded available funds by $246,000 based
upon the two base bids, four of the six add alternates and 5% project contingency.
Therefore, in accordance with the bid documents, the Office of the City Engineer, along
with the Department of Parks and Recreation, negotiated several cost reductions with the
Iow bidder, Building Specialists, Inc., in the amount of $126,943. A list of these cost
Honorable Mayor David A.~Bowers and Members of City Council
MILL MOUNTAIN PARK IMPROVEMENTS
February 7, 2000
Page 2
reductions is attached as Exhibit B. Based upon these cost reductions, the negotiated bid
will be $530,957. A contingency of 5% ($28,000) will be added to this cost, for a total
project cost, as revised, of $558,957. This currently exceeds available funds by $118,957.
Funding for the project is available as follows:
Mill Mountain Improvements,
Account Number 008-052-9711-9001
$ 440,000
1999 General Obligation Bond Issue,
Park Improvements
118,957
Total Funding Required,
(Contract plus Contingency)
$558.957
Recommended Action:
Authorize the Director of Finance to transfer $118,957 into Mill Mountain Park
Improvements, account number 008-052-9711-9001. Accept the bid by Building
Specialists, Inc. and award a contract in the amount of $530,957 for the construction of the
Visitor Center and Picnic Shelter to include add alternates 1, 2, 3 & 5. Authorize the City
Manager to enter into a contractual agreement for the same, and reject all other bids.
City Manager
Attachments:
Exhibit A
Exhibit B
C;
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Terry W. Kemp, Project Manager
Ellen S. Evans, Construction Cost Technician
#99-182
Exhibit A
MILL MOUNTAIN PARK IMPROVEMENTS
BID TABULATION SHEET
BID NO. 99-9-33
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management,
on Tuesday, October 12, 1999 at 2:00 p.m.
Building Sl~clalist~ U.S. ConsL Co. Breakell, Inc. Acorn Const. Co. Lucas Coral Co. Pro-Induct. Weld.
~ase Bid-Visitor Ctr. $467,000 $445,896 $496,000 $514,000 $499,050 $506,281
Base Bid-Picnic Shelter $144,000 $.162,513 $152,500 $148,600 $166,050 $181,693
Subtotal: Base Bids $611,000 $608',469 $1148,500 $~12,600 $6S5,000 $887,974
Add Alternate No. I $17,000 $17,803 $27,000 $17,050 $21,965 $26,231
Base + Alter. I $628,000 $626,212 $675,500 $679,600 $686,965 $714,205
Add Alternate No. 2 $6,900 $6,253 $8,000 $10,000 $5,400 $7,148
Base + Alter. 1,2 $634,900 $632,465 $683,500 $689,600 $692,365 $721,354
Add Alternate No. 3 $17,000 $14,274 $9,800 $6,800 $13,800 $16,808
Base + Alter. 1,2,3 $651,900 $646,739 $693,300 $698,400 $706,165 $738,162
Add Alternate No. 4 $6,000 $6,600 $6,700 $12,000 $7,000 $7,200
Base + Alter. 1,2,3,4 $657,900 $653,339 $700,000 $710,400 $713,165 $745,382
Add Altemate No. 5 $6,000 $13,010 $8,000 $6,600 $13,805 $6,872
'Base + Alter. 1,2,3,4,5 $663,900 $666,349 $708,050 $717,000 $726,965 ,$754,234
Add Alternate No.6 $5,000 $4,200 $2,500 $4,000 $4,100 $2,928
Base + Alter. 1,2,3,4,5,6 $688,900 $670,549 $710,S00 $72t,000 $731,04S $7S7,162
Time (Calendar days) 300 180 275 240 180 190
Addendum No. I YES YES YES YES YES YES
Bid Bond YES YES YES YES YES YES
Consultant's Estimate: $509,000
Office of the City Engineer
Roanoke, Virginia
February 7, 2000
EXHIBIT B
The following are cost reductions as agreed by the Iow bidder,
on January 12, 2000:
1. Eliminate clerestory windows and roof structure,
and all structural timbers
(Does not include changes to mechanical or electrical)
2. Eliminate all flagstone flooring in Visitor Center
3. Reduce sitework:
a. Eliminate all landscaping and seeding
b. Eliminate asphalt paving at Visitor Center
4. Eliminate wood ceiling and replace with gypsum
wallboard
5. Eliminate exterior concrete masonry and replace
With 2 x 6 wood stud framing
6. Eliminate stone veneer and replace with oak siding
7. Eliminate painting
8. Eliminate re-routing of water line and drinking
fountain at Picnic shelter
9. Eliminate flagstone flooring at Picnic Shelter
10. Eliminate concrete slab and install gravel base
at Picnic Shelter
11. Eliminate hip roof design, use gable roof construction
Eliminate double timber supports, use single support
12. Eliminate lighting and electrical wiring
13. Eliminate paving of walkway to Picnic Shelter
Building Specialists, Inc.
$ 45,435
$ 13,365
$ 12,400
$ 1,000
$ 2,060
$ 2,825
2,940
9,850
6,173
$ 7,480
$ 4,115
$ 13,300
$ 4,000
$ 2,000
Total $126,943
Attachment I
February 7, 2000
Council Report No. 99-182
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
MILL MOUNTAIN PARK IMPROVEMENTS
ROANOKE, VIRGINIA
BID NO. 99-9-33
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully Submitted,
W. Alvin Hudson
Charles M. Huffine, P.E.
RECEIYED
'00 FE~ -1 P,~I :~3
February 7, 2000
Council Report No. 99-182
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
MILL MOUNTAIN PARK IMPROVEMENTS
ROANOKE, VIRGINIA
BID NO. 99-9-33
Attachment 2
I concur with the Bid Committee recommendation relative to the above project
and recommend it to you for appropriate action.
Sincerely,
City Manager
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #60-207
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34681-020700 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $90,515.00, in connection with a contract with Construction Services of Roanoke, Inc.,
for construction of an entranceway sign at the Roanoke Centre for Industry and
Technology. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Darlene L. Burcham, City Manager
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician, Engineering
L. Bane Coburn, Project Manager, Engineering
C:LMyFiles\fcb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of February, 2000.
No. 34681-020700.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
ADDrODrlati0ne
General Government $ 31,311,070
Roanoke Centre for Industry and Technology Infrastructure Design (1).. 214,211
Roanoke Centre for Industry and Technology Entrance Sign (2) .......90,515
Capital Improvement Reserve $ 21,407,265
Capital Improvement Reserve (3) ............................... 549,368
1 ) Appropriated from
General Revenue
2) Appropriated from
General Revenue
3) Economic Development
(008-052-9679-9003)
(008-052-9680-9003)
(008-052-9575-9178)
$ (10,789)
90,515
(79,726)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 14, 2000
File #60-207
Lawrence D. Johnson, Jr., President
Construction Services of Roanoke, Inc.
3812 Concord Place
Roanoke, Virginia 24018
Dear Mr. Johnson:
I am enclosing copy of Ordinance No. 34682-020700 rejecting the bid of Southern Signs,
Inc., as being non-responsive and accepting the bid of Construction Services of Roanoke,
Inc., in the amount of $82,600.00, to construct the entranceway sign at the Roanoke
Centre for Industry and Technology, upon certain terms and conditions; and rejecting all
other bids made to the City for the work. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday,
February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician, Engineering
L. Bane Cobum, Project Manager, Engineering
C:LMyFil~s\fcb7.wlxl
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 14, 2000
File #60-207
J. W. Christenbury, Jr., President
Acorn Construction, Ltd.
P. O. Box 625
Roanoke, Virginia 24175
R. Lewis Hayslett, Jr., President
Southern Signs, Inc.
P. O. Box 12945
Roanoke, Virginia 24029-2945
Gentlemen:
I am enclosing copy of Ordinance No. 34682-020700 rejecting the bid of Southern Signs,
Inc., as being non-responsive and accepting the bid of Construction Services of Roanoke,
inc., in the amount of $82,600.00, to construct the entranceway sign at the Roanoke
Centre for Industry and Technology, upon certain terms and conditions; and rejecting all
other bids made to the City for the work. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday,
February 7, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'~4yFilm\ fo'b7 .wlxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34682-020700.
AN ORDINANCE rejecting the bid of Southern Signs, Inc., as being non-responsive;
accepting the bid of Construction Services of Roanoke, Incorporated, to construct the entranceway
sign at the Roanoke Centre for Industry and Technology, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to execute the requisite contract
for such work; rejecting all other bids made to the City for the work; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid received by the City from Southern Signs, Inc., is non-responsive for the
reasons set forth in the City Manager's report dated Febrmary 7, 2000, and is hereby REJECTED.
2. The bid of Construction Services of Roanoke, Incorporated, for Bid Item III with
Granite Coping Stones, in the total amount of $82,600, to construct the entranceway sign at the
Roanoke Centre for Industry and Technology as is more particularly set forth in the City Manager's
report dated February 7, 2000, to this Council, such bid being in full compliance with the City's
plans and specifications made therefor and as provided in the contract documents offered said bidder,
which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED.
3. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
4. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report
P4:43
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
BID COMMITTEE REPORT
ENTRANCE SlGNAGE STRUCTURE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ORANGE AVENUE EAST AT BLUE HILLS DRIVE
ROANOKE, VIRGINIA
BID NO. 99-05-66
Background:
Ronald M. Martin & Associates, P.C., (t/a Martin & Associates, P.C.) designed a new
entrance sign for Centre for Industry and Technology. After proper advertisement, bids
were received in October 1998 with Avis Construction Company, Inc., of Roanoke, VA
submitting the Iow bid of $166,900, which exceeded the project budget.
The entrance sign was revised as well as adding alternate bids and then re-advertised.
Bids were received on November 3, 1999 with Southern Signs submitting the Iow bid on
Alternate Bid III, one sign with two finished faces, see attachment, in the amount of
$77,100. In verifying the bidders qualifications, it was found that Southern Signs, Inc. was
not registered as a contractor in the Commonwealth of ¥irginia. This is a non-responsive
bid.
The lowest responsible and responsive bid was submitted by Construction Services of
Roanoke, Incorporated in the amount of $82,600 which includes the addition of $6,600 for
granite coping stones.
Considerations:
Funding requirements for this project is as follows:
Bid for sign with two finished faces
Granite coping stones
Contingency
Total
Funding is available in the following accounts:
Roanoke Centre for Industry and Technology
Infrastructure Extension Account No. 008-052-9679
Capital Improvement Reserve
Economic Development Reserve 008-052-9575-9178
Total
$76,000
6,600
7,915
$90,515
$10,789
79,726
$90,515
HONORABLE DAVID A. BOWERS, MAYOR, AND
MEMBERS Of CITY COUNCIL
BID COMMITTEE REPORT
ENTRANCE SIGNAGE STRUCTURE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
FEBRUARY 7, 2000
PAGE 2
Time of completion is 130 consecutive calendar days. The Contractor has agreed to
extend his bid beyond the sixty (60) day limit.
Recommended Action(s):
Approve the contract with Construction Services of Roanoke, Incorporated, Bid Item III, in
the amount of $82,600 and 130 consecutive calendar days construction time to provide
and install a two-sided sign in accordance with the contract documents as prepared by
Martin & Associates, P.C.
Approve the appropriation of the funding of this project from the accounts listed above and
authorize the Director of Finance to create a new Capital Account entitled "Center for
Industry and Technology Sign."
Bid Item III, two-sided sign:
Granite caps
Project contingency
Total
$76,000
6,600
7,915
$90,515
Reject the other responsive bid.
Respectfully submitted,
City Manager
DLB/LBC/fm
Attachments: (3)
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Ellen S. Evans, Construction Cost Technician\
L. Bane Coburn, Project Manager
#00-104
Roanoke City Council
Regular Agenda Report
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ENTRANCE SlGNAGE STRUCTURE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ORANGE AVENUE EAST AT BLUE HILLS DRIVE
ROANOKE, VIRGINIA
BID NO. 99-05-66
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
City Manager
DLB/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
L. Bane Coburn, Project Manager
February 7, 2000
Council Report No. 00-104
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ENTRANCE SIGNAGE STRUCTURE
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ORANGE AVENUE EAST AT BLUE HILLS DRIVE
ROANOKE, VIRGINIA
BID NO. 99-05-66
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin Hudson
Kit B. Kiser
Robert K. Bengtson
CES/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Acting Chief, Economic Development
TABULATION OF BIDS
ENTRANCE SIGNAGE STRUCTURE
ROANOKE CENTRE FOR
INDUSTRY AND TECHNOLOGY
ORANGE AVENUE EAST & BLUE HILLS DRIVE
ROANOKE, VIRGINIA
BID NO. 99-05-66
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on November 3, 1999, at 2:00 p.m.
CONTRACTOR BID ITEM I BID ITEM II BID ITEM III GRANITE # DAYS
CAPS
Southern Signs, Inc. $140,0000 $70,000 $74,600 $2,500 90
Construction Services of
Roanoke, Incorporated $129,400 $68,400 $76,000 $6,600 130
Acorn Construction, Ltd. $137,500 $77,500 $89,300 $7,500 180
Ronald M. Martin & Associates, P.C.
(t/a Martin & Associates, P.C.)
5007 Carriage Drive
Roanoke, Virginia 24018
Office of the City Engineer
Roanoke, Virginia
January 18, 1999
Bid Item I:
Bid Item I1:
Bid Item IIh
Two single face signs, one on each side of Blue Hills Drive facing Orange Avenue
One sign only on east side of Blue Hills Drive with lettering on one side only and parallel Orange Avenue
One sign with lettering on both sides with Granite coping stones. Sign perpendicular Orange Avenue and on
east side of Blue Hills Drive.
1',,.4' 1'..4'
1',-4'
I"l~,~N't' ~.I~VATION ~ A
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cit3. Clerk
February 14, 2000
File #20-57-207-450
Stanley H. Puckett, President
L. H. Sawyer Paving Co., Inc.
496 Glenmore Drive
Salem, Virginia 24153
Dear Mr. Puckett:
I am enclosing copy of Ordinance No. 34683-020700 accepting the bid of L. H. Sawyer
Paving Co., Inc., in the amount of $717,818.69, for construction of off-site roadway
improvements by connecting the existing portions of Frontage Road between Hershberger
Road and Peters Creek Road; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
pc:
Dadene L. Burcham, City Manager
James D. Grisso, Director of Finance
Charles M. Huffine, City Engineer
Cassandra D. Altice, Civil Engineer I, Engineering
C:~MyFiles\febT.wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cit5 Clerk
February 14, 2000
File #20-57-207-450
John W. Douthat, Vice-President
Allegheny Construction Co., Inc.
2830 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
M. Wayne Hylton, Jr., Vice-President
S. R. Draper Paving Co.
4742 Old Rocky Mount Road, S. W.
Roanoke, Virginia 24014
Gentlemen:
I am enclosing copy of Ordinance No. 34683-020700 accepting the bid of L. H. Sawyer
Paving Co., Inc., in the amount of $717,818.69, for construction of off-site roadway
improvements by connecting the existing portions of Frontage Road between Hershberger
Road and Peters Creek Road; and rejecting all other bids made to the City for the work.
The abovereferenced measure.was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, February 7, 2000.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Enclosure
C:'xMyFiles\feb7 wpd
[N THECOUNC~ OF THE CITY OF ROANOKE, VIRGINI~
The 7th day of February, 2000.
No. 34683-020700.
AN ORDINANCE accepting the bid of L. H. Sawyer Paving Company, Inc., for the
construction of off-site roadway improvements by connecting the existing portions of Frontage Road
between Hershberger Road and Peters Creek Road, upon certain terms and conditions and awarding
a contract therefor; authorizing the proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid ofL. H. Sawyer Paving Company, Inc., inthe amount of $717,818.69 for the
construction of off-site roadway improvements by connecting the existing portions of Frontage Road
between Hershberser Road and Peters Creek Road, as is more particularly set forth in the City
Manager's report dated February 7, 2000, to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of Supply Managem~t, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Roanoke City Council
Regular Agenda Report '00 J/~N 31
February 7, 2000
Honorable David A. Bowers, Mayor, and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Bid Committee Report for Frontage Road Improvements
Project No. 6441, Bid No. 99-12-39
Background:
The City of Roanoke entered into a Performance Agreement with Johnson & Johnson
Vision Products, Inc. (J & J) on March 19, 1999. The Performance Agreement states that
J & J has acquired 31.206 acres (Tax Map Nos. 6460101 and 6460106) for the purpose
of building and operating a manufacturing facility, and requires the City of Roanoke to
provide access to the J & J facility by completing certain off-site improvements by July 1,
2000. In order to meet the agreement's deadline, the off-site improvements are being
constructed under two separate contracts. The improvements to Ferndale Drive and
Ordway Drive are currently under construction; these improvements include a cul-de-sac
on Ferndale Drive and the extension of Ordway Drive to provide J & J access to the back
of their manufacturing site. The present project involves the extension of Frontage Road
so that the J & J site will be accessible from Peters Creek Road and Hershberger Road.
The project was properly advertised and bids were opened on January 18, 2000.
Considerations:
The total construction cost of the project is $789,818.69; this amount is comprised of
$717,818.69 for the construction contract plus an additional $72,000 as contingency.
Funding is available from Capital Project account number 008-002-9700 titled "J & J Off-
Site Improvements." The Iow bid of $717,818.69, which is 14% below the Engineer's
estimate of $834,982, was submitted by L. H. Sawyer Paving Company, Inc. located at 496
Glenmore Drive, Salem, Virginia 24153. Time is critical in order to achieve the
Performance Agreement's completion date of July 1, 2000.
Honorable David A. Bowers,~Mayor, and Members of City Council
BID COMMITTEE REPORT FOR FRONTAGE ROAD IMPROVEMENTS
PROJECT NO. 6441, BID NO. 99-12-39
February 7, 2000
Page 2
Recommended Action:
Authorize the City Manager to execute a contract, in a form approved by the City Attorney,
with L. H. Sawyer Paving Company, Inc., in the amount of$717,818.69, with a contingency
of $72,000, to provide for the construction of the Frontage Road Improvements, and reject
all other bids.
Darlene L. Burcham
City Manager
Attachments: 3
CDA/bs
C:
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Cassandra D. Altice, Civil Engineer I
# 00-111
Attachment I
February 7, 2000
Report No. 00-111
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
FRONTAGE ROAD IMPROVEMENTS
PROJECT NO. 6441
BID NO. 99-12-39
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully submitted,
Carroli E. S/~ain, Chairman
W. Alvin Hudson
Kit B. Kiser
Charles M. Huffine, P.E. O
Attachment 2
February 7, 2000
Report No. 00-111
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
FRONTAGE ROAD IMPROVEMENTS
PROJECT NO. 6441
BID NO. 99-12-39
I concur with the Bid Committee recommendation relative to the above project
and recommend it to you for appropriate action.
Sincerely,
City Manager
Attachment 3
TABULATION OF BIDS
FRONTAGE ROAD IMPROVEMENTS
PROJECT NO. 6441
BID NO. 99-12-39
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on
Tuesday, January 18, 2000, at 2:00 p.m.
Allegheny Construction Co., Inc. Yes $1,003,254.00
S. R. Draper Paving Company Yes $ 737,751.86
L. H. Sawyer Paving Company, Inc. Yes $ 717,818.69
Estimated Cost: $834,982
Office of the City Engineer
Roanoke, Virginia
February 7, 2000
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #20-57-207-450
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, Council Member White inquired as to the status of
discussions/commitments between the City, representatives of Johnson & Johnson Vision
Products, and residents of the area as a result of proposed improvements to Frontage
Road, and suggested that City staff meet with residents to provide an update on the
project/commitments.
It was the consensus of Council to refer the matter to the City Manager for report prior to
the next Council meeting on Tuesday, February 22, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:~vlyFilea~¢b7.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #20-57-207-450
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, Coqncil Member Swain inquired if sidewalk, curb and gutter are
proposed for Ordway Drive, N. W.; whereupon, it was the consensus of Council to refer the
inquiry to the City Manager for report.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
C:kMyFilca\fcb7.wlxl
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File ¢¢42-166
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34637-020700 authorizing execution of Amendment
No. 1 to the Agreement between the City ("Lessor") and Downtown Associates ("Lessee"),
dated January 27, 1983, providing for amendment of Paragraph No. 8 in said Agreement,
said paragraph relating to maintenance responsibilities of Lessee and Lessor. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Tuesday, January 18, 2000, also adopted by the Council on second reading on
Monday, February 7, 2000, and will be in full force and effect ten days following the date
of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
Downtown Associates, c/o F & W Management Corporation, P. O. Box 20809,
Roanoke, Virginia 24018
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Diane S. ^kers, Budget Administrator, Office of Management and Budget
Linda S. Bass, Acting Chief, Economic Development
C:'~vlyFil~\feb7.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34637-020700.
AN ORDINANCE authorizing execution of Amendment No. 1 to the Agreement
between the City ("Lessor") and Downtown Associates ("Lessee"), dated January 27, 1983,
providing for the amendment of Paragraph No. 8 in said Agreement, said paragraph relating
to maintenance responsibilities of Lessee and Lessor.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager, and the City Clerk, are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, Amendment No.
1 to the Agreement between the City ("Lessor") and Downtown Associates ("Lessee"), dated
January 27, 1983, providing for the amendment of Paragraph No. 8 in said Agreement, said
paragraph relating to maintenance responsibilities of Lessee and Lessor, as more particularly
set out in the report to this Council dated January 18, 2000.
2. Amendment No. 1 shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H: qm..F.,SXR -AMDNO I .Dovm~-Matk~- I - I 8-00
RECEtYED
CITY ti_?,,':: !:!~ !:":-"~:'
January 18, 2000
Council Report #00-03
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Amendment to City Market Lease Agreement
BACKGROUND:
Ao
The City of Roanoke and Downtown Associates (herein called
"Lessee"), a partnership composed of Elbert H. Waldron and
Horace G. Fralin (now deceased), entered into a twenty (20) year
lease of the City Market building on January 27, 1983. However,
the lease commenced on January 1, 1983.
The City Market building is leased as a food-oriented specialty
retail shopping center for the duration of the contract. Included in
this definition are flower shops, shops selling agricultural products,
shops selling arts and crafts, and shops selling kitchenware. Any
other use proposed by the Lessee must be approved in writing by
the City Manager.
Lessee shall during the term of the lease maintain the premises in a
reasonably good condition and repair.
Lessee shall have the right during the term of the lease to make
alterations, changes, improvements and additions to the premises
as Lessee may desire that are in conformance with the laws and
ordinances of the City, including the City's historic district zoning
regulations, provided that such work when completed will not impair
the structural integrity or soundness of the building and provided
further that if any of Lessee's proposed work would change the
exterior or interior appearance of the premises, Lessee shall,
before undertaking such work, obtain Lessor's prior approval.
Mayor and Members of City Council
January 18, 2000
Page 2
II. CURRENT SITUATION:
The City of Roanoke and representatives of Downtown Associates
(Dan Joiner and Doug Chittum) have agreed to amend item no.
eight (8) REPAIRS, of the twenty (20) year contract. This
amendment is intended to clarify the responsibilities of the Lessor
and the Lessee and to further ensure that the market building
remains economically sound. In concurrence with the amended
agreement, the Lessor shall maintain the outside of the building in a
manner that is acceptable to Lessee and Lessor to the extent
reasonably possible and in accordance with the Uniform Statewide
Building Code, or other applicable statute, code or ordinance, in
effect at the time of the needed repairs. Lessee shall maintain the
inside of the building in accordance with the Uniform Statewide
Building Code, or other applicable statute, code or ordinance.
Lessee shall pay for any inside repair that is less than $1,000.00.
Lessor shall reimburse Lessee for inside repairs exceeding the
amount of $1,000.00, but said repairs must be approved by the City
Manager or the City Manager's designee, within seven (7) working
days before such repairs are effected.
Lessee may effect emergency repairs of any amount, such as the
emergency repair or replacement of the HVAC system or the
elevator, without prior approval by Lessor, and Lessor shall
reimburse Lessee for such repairs in accordance with the
agreement, as amended, as long as Lessee notifies Lessor of such
repairs as soon as practicably possible and repairs at that time are
otherwise approved by Lessor.
A copy of Amendment No. 1 to the agreement dated January 27,
1999, is attached.
III. ISSUES:
A. City Market Revitalization.
B. Economic Development.
C. Cost.
Mayor and Members of City Council
January 18, 2000
Page 3
IV. ALTERNATIVES:
Ao
City Council authorize the City Manager and the City Clerk to
execute and attest, respectively amendment No. I to the
Agreement dated January 27, 1999.
City Market Revitalization will continue as the City Market
building serves as a center attraction for tourism and trade.
Economic Development would be enhanced as market
building has space available for lease.
Cost to the City might be reduced due to preventive
maintenance, however, the cost will most likely increase but
should not exceed, on the average, the $10,000 per year,
more or less, revenue the city receives from Lessee for
lease and operations of the market building.
City Council not authorize the City Manager and the City Clerk to
execute and attest, respectively amendment No. I to the
Agreement dated January 27, 1999.
City Market Revitalization would be jeopardized as the
market building serves as center attraction for tourism and
trade.
Economic Development would not be enhanced because if
market building is in bad repair, available space could not be
leased or would have to be leased at a lower rate.
Cost to the City would increase if building was not managed
by an outside source.
Mayor and Members of City Council
January 18, 2000
Page 4
V. RECOMMENDATION:
City Council adopt Alternative A to authorize the City Manager and
the City Clerk to execute and attest, respectively amendment No. 1
to the Agreement dated January 27, 1999.
Respectfully submitted,
City Manager
mjp
CC~
James D. Ritchie, Assistant City Manager
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, Acting Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Diane S. Akers, Budget Administrator
Linda S. Bass, Acting Chief of Economic Development
Mary F. Parker, City Clerk
AMENDMENT NO. 1 TO THE
AGREEMENT BETWEEN THE CITY OF ROANOKE
AND
DOWNTOWN ASSOCIATES
THIS AMENDMENT entered into this
between the following parties:
day of
,1999, byand
and
City of Roanoke (herein called the "Lessor")
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Downtown Associates
(herein called "Lessee")
c/o F & W~ Management Corporation (Agent)
P.O. 20809
Roanoke, Virginia 24018.
WHEREAS, the Lessor and Lessee have, by Agreement dated January 27, 1983
("Agreement"), contracted for the management of the City Market Building; and
WHEREAS, the parties to this Agreement desire to amend the Agreement:
NOW, THEREFORE, the Lessor and Lessee do mutually agree to amend the
Agreement by the following and no other:
o
REPAIRS: Lessor shall maintain the outside of the building in a manner
acceptable to Lessee and Lessor to the extent reasonably possible, and in
accordance with the Uniform Statewide Building Code, or other applicable
statute, code or ordinance, in effect at the time of the needed repairs. Lessee
shall maintain the inside of the building in accordance with the Uniform
Statewide Building Code, or other applicable statute, code or ordinance, and
shall pay for any such repair which is less than $1,000.00. Lessor shall
reimburse Lessee for inside repairs exceeding the amount of $1,000.00, but
said repairs must be approved by the City Manager, or the City Manager's
designee, within seven (7) working days before such repairs are effected. The
terms of this paragraph notwithstanding, Lessee may effect emergency repairs
of any amount, such as the emergency repair or replacement of the HVAC
system or the elevator, without prior approval by Lessor, and Lessor shall
reimburse Lessee for such repairs in accordance with the Agreement, as
amended, as long as Lessee notifies Lessor of such repairs as soon as
practicably possible and the repairs at that time are otherwise approved by
Lessor. Said approval shall not be unreasonably withheld.
The Agreement dated January 27, 1983, shall remain unchanged in all other terms and
provisions.
IN WITNESS WHEREOF, the Lessor and Lessee have executed this Amendment
as of the date first written above.
ATTEST:
Mary F. Parker, City Clerk
Lessor:
CITY OF ROANOKE, VIRGINIA
By.
ATTEST:
Lessee:
I>OWNTOWN ASSOCI TES.., _._,
(title) 'x't] ~.
-Assistm~t City Atto~ey
Approved as to Execution:
Assistant City Attomey
2
H :\TEMP~ssh~aaMD- D 0 WNT 0 WN-MAKKET- 11-99
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #27-28-166
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34657-020700 authorizing reservation of a 25'
sanitary sewer easement across City-owned property identified as Official Tax No.
4260506, located on Findlay Avenue, S. E., upon certain terms and conditions, for the
purpose of extending sanitary sewer service to adjacent property, as more particularly set
forth in a report of the Water Resources Committee dated January 4, 2000. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Tuesday, January 18, 2000, also adopted by the Council on second reading on
Monday, February 7, 2000, and will be in full force and effect ten days following the date
of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~VlyFil~\feb7.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34657-020700.
AN ORDINANCE authorizing the reservation of a 25' sanitary sewer easement across
City-owned property identified as Official Tax No. 4260506, located on Findlay Avenue,
S.E., upon certain terms and conditions.
WHEREAS, a public hearing was held on January 18, 2000, pursuant to §§15.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an' opportunity to be heard on said conveyance.
THEREFORE, BE IT RESOLVED AND ORDAINED by the Council of the City of
Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in a form approved by the City Attorney, the necessary document reserving to
the City a 25' sanitary sewer easement across City-owned property identified as Official Tax
No. 4260506, located on Findlay Avenue, S.E., for the purpose of extending sanitary sewer
service to adjacent property, upon certain terms and conditions, as more particularly set forth
in the report of the Water Resources Committee dated January 4, 2000.
ATTEST:
H:\O RIJM~EI~O E-City- SS- Findl&y- I - I
City Clerk.
,_._,~ 21 P 3:04
Janual
Report
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Sanitary Sewer Easement on City Owned Property -
Tax No. 4260506
The attached staff report was considered by the Water Resources Committee
at its regular meeting on December 20, 1999. The Committee recommends that
Council schedule a public hearing for January 18, 2000, and, lacking any comments
to the contrary, authorize execution of the appropriate document, in a form approved
by the City Attorney, reserving a twenty-five foOt City sanitary sewer easement across
City-owned property, 'in accordance with conditions stated in the attached report.
Respectfully submitted,
Water Resources Committee
LF'VV:KBK:afm
Attachment
CC:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Report No. 99-388
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
December 20, 1999
TO:
FROM:
SUBJECT:
~~embers,,Water Resources Committee
~irector, Utilities and Operations thru
~es'DFRit-chie, Acting City Manager
SANITARY SEWER EASEMENT
ON CITY OVVNED PROPERTY
TAX NO. 4260506
I. Background in chronological order is as follows:
Ao
Vacant City-owned property identified by Tax No. 4260506 is located on Findlay
Avenue, SE. The property was acquired by the City under the Garden City
Mitigation Grant project. The lot is in the flood plain, and will never be
developed.
Adjacent property owner desires to develop three lots for residential use.
Parcel has been surveyed showing subdivision of lot into three parcels and
proposed sanitary sewer easement. See attached plat.
I1.
Current situation is as follows:
Ao
A twenty-five foot City sanitary sewer easement is needed to provide sewer
service to the adjacent lots. The owner of the adjacent lots has requested that
the City extend the necessary sewer lines so that the lots may be developed.
Bo
Council, authority is required to reserve an easement across City-owned
property. The sanitary sewer easement will be reserved for the City. Since the
lot will never be developed, the easement does not impact on the City's use of
the lot.
III. Issues in order of importance are:
A. Need
B. Timing
Members, Water Resources Committee
SANITARY SEWER EASEMENT
ON CITY OWNED PROPERTY
TAX NO. 4260506
December 20, 1999
Page 2
IV. Alternatives in order of feasibility are:
Ao
Water Resources Committee recommends that City Council authorize the City
Manager to take appropriate action in order to advertise a public hearing and,
lacking any comments to the contrary, execute the appropriate document, in a
form approved by the City Attorney, reserving a twenty-five foot City sanitary
sewer easement across City-owned property.
1. Need for easement to provide sanitary sewer to parcels is met.
2. Timing to allow construction to begin as soon as possible is met.
Water Resources Committee does not recommend that City Council authorize
the City Manager to take appropriate action in order to advertise a public
hearing and, lacking any comments to the contrary, execute the appropriate
document, in a form approved by the City Attorney, reserving a twenty-five foot
City sanitary sewer easement across City-owned property.
1. Need for easement to provide sanitary sewer to parcels is not met.
2. Timing to allow construction to begin as soon as possible is not met.
Vo
Water Resources Committee recommends that City Council authorize the City
Manager to take appropriate action in order to advertise a public hearing and, lacking
any comments to the contrary, execute the appropriate document, in a form approved
by the City Attorney, reserving a twenty-five foot City sanitary sewer easement
across City-owned property, in accordance with Alternative "A".
JDR/KBK/SEF
Attachment
CC:
City Attorney
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
· IRON PIN FOUND
N/~
MANHOL[
N/~
WANOA H. GOINS
09. 1642/1401
TM..260518
NEff LOT A
0.884 ACRE
MB. l, PC. 1698
OTY OF' ROANOKE
TM. 426050~
INST. # 97022023
PROPOSE0 25' S.S.E.
/
/
LOT B l
LOT 92
['IA,
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DB. 1847/""/20
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TAX I 42~050~
AC(X/WED IM INST. 97022023
RECEivED
61TY r,
AD Number:
THE ROANOKE TIMES
'00 JAN14 P2:38
Publisher's Fee $ '-7 ~' -~ 0
ADDRESS:
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES:
Witness, this Iq day of ' ~
NOTICE OF PUBUC HEARING
The City of Roanoke proposes
to. re.sawe a 25' City eanltary
owned property idantlfmd by
Official Tax No. 4260506, and
Iocat~l On Fladlay Aveftue, S.E.
Pursuant to the requirsments
of §§15.2-1800(B) and 1813,
Code of Virginia (1950), as
amended, notice is hereby
ICven that the City Council of
the City of Roanoke will bold a
public hearing on the above
matter at its regular meeting to
be held on January 18, 2000,
commencing at 7:00 p.m., in
the Council Chambers, 4th
Rear, Municipal Building, 215
Chumh Avenue, S.W., Roanoke,
Virginia. Further infommtion in
the form of · report ffom the
Water Resources Committee
dated January 4, 2000 is avail-
able from the Office of the City
Ciefk for the City of Roanoke at
(540) 853-2541.
Citizens shall have the opportu-
nity to bo heard and express
their opinions on said matter.
GIVEN under my hand this lOth
day of January, 2000.
C~y C~er~
(1329433) .
(Authorized Signature)
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to reserve a 25' City sanitary sewer easement across
City-owned property identified by Official Tax No. 4260506, and located on Findlay
Avenue, S.E.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on January 18, 2000,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated January 4, 2000 is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this ~ at,ay of__aaauar~__., 2000.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Monday, January 10, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOT ICE-WRC-CC\NE-City SewerEas¢-Findlay- 1 - 18-2000
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #28-29-166-207
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34658-020700 authorizing the granting of an
easement for the extension of overhead electric power service across City-owned property
identified by Official Tax No. 6460103, and being adjacent to the Innotech, Inc., property
located on Ferndale Drive, N. W., upon certain terms and conditions, as more particularly
set forth in a report of the Water Resources Committee dated January 4, 2000. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Tuesday, January 18, 2000, also adopted by the Council on second reading on
Monday, February 7, 2000, and will be in full force and effect ten days following the date
of its second reading.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Chades M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:',aMyFiles~eb7 .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34658-020700.
AN ORDINANCE authorizing the granting of an easement for the extension of
overhead electric power service across City-owned property identified by Official Tax No.
6460103, and being adjacent to the Innotech, Incorporated property located on Femdale
Drive, N.W., upon certain terms and conditions.
WHEREAS, a public hearing was held on January 18, 2000, pursuant to {}{}15.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT RESOLVED AND ORDAINED by the Council of the City of
Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in a form approved by the City Attorney, the necessary document granting an
easement for the extension of overhead electric power service across City-owned property
identified by Official Tax No. 6460103, and being adjacent to the Innotech, Incorporated
property located on Ferndale Drive, N.W., upon certain terms and conditions, as more
particularly set forth in the report of the Water Resources Committee dated January 4, 2000.
ATTEST:
H: \ORD'-GEN~O E - APCo- Femdal ¢. I - l
City Clerk.
RECE~¥E0
CITY:':LF; .... - :-'-"
'99 F :n, 21 ?? :04
January 4, 2000
Report No. 99-392
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Easement on City Owned Property
Tax No. 6460103 - Adjacent to Innotech
Appalachian Power Company
The attached staff report was considered by the Water Resources Committee
at its regular meeting on December 20, 1999. The Committee recommends that City
Council schedule a public hearing, for January 18, 2000, and lacking any comments to
the contrary, authorize execution of the appropriate document granting an easement
across City-owned property to Appalachian Power Company, in accordance with
conditions stated in the attached report.
Respectfully submitted,
L FW: KB K: afm
Attachment
CC.'
Linda F. Wyatt, Chair~
Water Resources Committee
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Report No. 99-392
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
December 20, 1999
TO:
FROM:
...,,~.,_embers, ~/Vater Resources Committee
~,jt~. ~irector, Utilities and Operations thru
~James D.-Ritchie, Acting City Manager
SUBJECT:
EASEMENT ON CITY OWNED PROPERTY
TAX NO. 6460103 - ADJACENT TO INNOTECH
APPALACHIAN POWER COMPANY
Background in chronological order is as follows:
A. Vacant City-owned property identified by Tax No. 6460103 lies adjacent to the
proposed site currently being developed for Innotech, Incorporated, a division
of Johnson & Johnson Vision Products (Innotech).
B. Appalachian Power Company (APC0) has been requested to provide electric
service to the Innotech site. APCO proposes to provide the power through
overhead facilities across City-owned property. See attached plat.
II.
Current situation is as follows:
Ao
Development of the new Innotech site adjacent to the City-owned property is
currently underway.
A twenty-foot easement across City-owned property has been requested by
APC0 in order to extend the line to provide electric service to the adjacent
parcel.
III.Issues in order of importance are:
A. Need
B. Timin~
Members, Water Resources Committee
EASEMENT ON CITY OWNED PROPERTY
TAX NO. 6460103 - ADJACENT TO INNOTECH
APPALACHIAN POWER COMPANY
December 20, 1999
Page 2
IV. Alternatives in order of feasibility are:
Ao
Water Resources Committee recommends that City Council schedule a public,
headn(~ for January 18, 2000, and lacking any comments to the contrary,
authorize the execution of the appropriate document, in a form approved by the
City Attorney, granting an easement to APCO across City-owned property.
Said easement shall be for the purpose of extending the existing overhead
electdc power line to provide electric service to the adjacent parcel.
1. Need for easement to allow extension of the electric power line is met.
2. Timina to allow extension as soon as possible is met.
Bo
Water R;esources Committee does not recommend that City Council schedule
a oublic headna for January 18, 2000, and lacking any comments to the
contrary, authorize the execution of the appropriate document, in a form
approved by the City Attorney, granting an easement to APCO across City-
owned property. Said easement shall be for the purpose of extending the
existing overhead electric power line to provide electric service to the adjacent
parcel.
1. Need for easement to allow extension of electric power line is not met.
2. Timina to allow extension as soon as possible is not met.
Vo
Water Re_~_u _rc~__ Commiffee recommends that City Council schedule a public
hearing for January 18, 2000, and lacking any comments to the contrary, authorize
execution of the appropriate document granting an easement across City-owned
property to Appalachian Power Company, in accordance with Alternative "A".
JDR/KBK/SEF
Attachments
City Attorney
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
MAP NO. 3780-205B-4 and 229A-3
PROPERTY NO. 1
THIS AGREEMENT, made th/s ~ day of
W. O. 750-0011
J. O. 99-1173
November , 1999, by and between
the CITY OF ROANOKE, a municipal corporation existing under the laws of the
Commonwealth of Virginia, herein called "GRANTOR.," and APPALACHIAN POWER
COMPANY, a Virginia corporation, herein called "APPALACHIAN."
WITNESSETH:
TIiAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the
receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to
APPALACHIAN, its sue. e,~rs and assigns, and the right, privilege and authority to said
APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or
lines for the purpose ofmmsmitfing electric power overhead on the property of the City of
Roanoke, further identified on Roanoke City Tax Map number.~_~l.~.~ in the City
of Roanoke, Virginia.
BEING a fight of way and easement, in, on, along, through, over,
and across said lands for the purpose of extending from Appalachian's
existing pole 229-263 to provide service to l,motech as shown on that
certain Appahchi~ Power Company Drawing V-1047, dated
November 15, 1999, entitled "Proposed Right of Way on Property of
City of Roanoke", aeached hereU~ and made apart hereof.
THIS INSTRUlq~.NT PREPARED BY APPALACHIAN POWER COMPANY
P. O, JOX 2i21, IOANOJ~q VIlGINIA ~
TOGETHER with the fight to said APPALACHIAN, its successors and assigns, to
place, maintain, inspect, and add to the number of poles, crossanns, wires, cables, transformers,
guys, and anchors in, on, and under the above referred to premises; and at Appalachian's option,
remove from said premises any obstruction which may endanger the safety or interfere with the
use of said poles, crossarms, cables, mmsformers, guys and anchors; and the reasonable right of
ingress and egress to and over the premises above referred to and any of the adjoining lands of
the GRANTOR, at any and all reasonable times, for the purpose of patrolling the line, or
repairing, renewing or add/nfl to the number of said poles, crossarms, wires, cables, transformers,
guys and anchors; and for doing anything necessary or useful or convenient for the enjoyment of
the fights herein granted; also the privilege of removing at any time any or all of said
improvements erected in, on, or under said land. The GRANTOR hereby grants, conveys and
warrants to Appalachian. Power Company a nonexclusive right of way easement for electric
facilities.
In the event APPALACIflAN should remove all of said Appalachian's facilities from
the lands of the GRANTOR, then all of the rights, I/fie and interest of APPALACHIAN in the
right of way and license hereinabove granted, shall revert to the GRANTOR, its successors and
assigns.
APPALACHIAN ~ to indemnify and save harmless the GRANTOR against any and
all loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or
any other person or corporation, arising in any manner from the negligent construction,
operations, or maintenance, or failure to properly construct, opeme, or maintain said
Appalachian's facilities.
TO ltAVE AND TO IIOLD the same unto Appalachian Power Company, its successors
and assigns.
Upon recordation of this agreement Appalachian accepts the terms and conditions
contained therein.
WITNESS the signature of the City of Roanoke by , its City
Manager, and its municipal seal hereto affixed and attested by MARY F. PARKER, its City
Clerk pursuant to Ordinance No. adopted on
CITY OF ROANOKE
ATTEST:
CITY MANAGER
CITY CLERK
STATE OF VIRGINIA)
) TO-WIT:
CITY OF ROANOKE )
The foregok~ iasmnnent was acknowledged befor~ me this
for the City of Roanoke, Virginia.
day of
, City Mmager
My Commi~ion Expir~
NOTARY PUBLIC
DEC-~9-1999 ~$:42 ROANOKE DISTRICT OFFICE 154~=J852988 P.~2~02
EXISTING
'-'~--~. -_____ ~.,?:9'265 "-..
£XIS-rlNG Ii "~'
OVERHEAD UNE-'--, [ ~'
· 245,81
EXISTING POLE
EXISTING POLE
EXISTING POLE
229-266
PROPERTY OF
ROANOKE CITY SCHOOL BOARD
(WILLIAM FLEMING HIGH 5CHOOI. J
PARCEL
64601O2
PROPERTY
OF
CITY OF
RON,IOKE
PARCEL
6460103
PROPOSED
RIGHT OF WAY
~A.q£MENT ARiA
CiTY OF ROANOKE, VIRCiNIA
T. O. 665020
MAP SECTION 5780-205 B4 & 229
,~ ART M E IVT S /
.......... =- ----L_
PROPOSED POLE- ........ ~-- --===---~-_~__
205-3531 , ........ -
('i'o BE LOCATED
~o' OFF p/t.I
PROPERTY OF
I~INOTECH
AI~ALACHI. M~I POWER COMPANY
ViROINIA RI~GION - ROANOK[ VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
CITY OF ROANOKE
mm. LMA ~ mm 11-15-99
TOTAL P. 02
AD Number:
THE ROANOKE TIMES
'00 J/IN 14 P2:38
Publisher's Fee $ 7 5-- g-~
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES: 9t7-.-40' ! O, oq-O00
Witness, this of
NOTICE OF PUBUC HEARING
The City of Roanoke proposes
to grant an easement for the
extension of overhead electflc
power sewice across City-
owned proporty identified by
Official Tax No. 6460103, and
being adjacent to the Innotech,
Incmporated pmpe[~ty located
on Femdele Drive, N.W.
Pursuant to the requirements
of §§15.2-1800(B) and 1813,
Cede of Virginia (1950), as
amended, notice is hereby
given that the City Council of
the CRy of Roanoke will hold a
public headng on the above
matter at its regular meeting to
be held on January 18, 2000,
commencing at 7:00 p.m., in
the Council Chambers, 4th
Root, Municipal Buildin& 215
Chumh Avenue, S.W., Roanoke,
Virginia. Further info~ in
the form of a re~ort from the
Water Resoumes Committee
dated Janumy 4, 2000 is avail-
able from the Office of the City
Clerk for the City of Roanoke at
(540) 853-2541.
Citizens shall have the opportu-
nity to be heard and express
their opinions on said matter.
GIVEN under my hand this lOth
day of Jenuaty, 2000.
Ma~y F. Parker,
City Clerk
(1329367)
)
' llho&ed Signature)
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant an easement for the extension of overhead
electric power service across City-owned property identified by Official Tax No. 6460103,
and being adjacent to the Innotech, Incorporated property located on Ferndale Drive, N.W.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on January 18, 2000,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated January 4, 2000 is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this 10ttday of January ., 2000
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Monday, January 10, 2000.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE-WRC-CC~q E-APCO-City-Femdale- 1 - 18-2000
CITY OF ROANOKE
:(~t OFFICE OF THE CITY CLERK
215 Church Avenue, $.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKF.,R, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
February 11, 2000
File #488-527
Mr. William E. Skeen
Dr. Anthony R. Stavola
Ms. Beth Doughty
Mr. Robert Kulinski
Mr. Martin Jeffrey
Mr. John P. Baker
Mr. Wayne G. Stdcktand
Mr. Bill Poe
Mr. Raleigh Campbell
Mr. Henry Schotz
MS. Evelyn S. Lander
Ms. Debbie Mackey
Mrs. Vernice Law
Mr. Alvin Nash
Mr. Matthew Kennell
Mr. Edck Moore
Ms. Valode P. Maclnnis
/"1~1r. James D. Ritchie, Sr.
Ms. Paula Prince
Ms. Madam K. Alam Stacy
Dr. Alice Inouye
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 34684-020700 supporting and endorsing the
proposals and principles of the Roanoke Neighborhood Renaissance. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, February 7, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:to
Enclosure
pc:
Darlene L. Burcham, City Manager
H. Daniel Pollock, Jr., Housing Development Coordinator, Building Inspections
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34684-020700.
A RESOLUTION supporting and endorsing the proposals and principles of the Roanoke
Neighborhood Renaissance.
WHEREAS, in 1997, Roanoke Neighborhood Renaissance ("RNR") was formed by the
Roanoke community to enhance the quality and health of the City's neighborhoods;
WHEREAS, RNR, through its Coordinating Committee, reviewed existing studies and plans,
received input from approximately 2,500 citizens, and identified and developed strategies that would
help develop a livable community of healthy neighborhoods that support strong families, protect the
environment, provide quality education, support cultural opportunities, and ensure social justice;
WHEREAS, the Coordinating Committee and the Executive Committee of RNR, ably
chaired by Mr. Matt Kennell and Paula Prince, Ph.D., by working with technical working groups and
interested citizens, developed realistic action-oriented strategies for the Roanoke community to
implement in the following areas:
2.
3.
4.
5.
6.
Economic Development,
Education,
Community Development,
Housing,
Social and Human Services,
Crime and Public Safety,
7. Transportation, and
8. Leadership Development; and
WHEREAS, several important strategies recommended by RNR have been or are being
implemented, including:
l. Development of neighborhood plans and increased planning capacity,
2. Establishment of a Community Health Center,
3. Increased preschool child care services,
4. Increased emphasis on prosecution of Building Code and property blight violations,
and
5.Expansion of the Small Business Development Center; and
WHEREAS, RNR's strategies and priorities have been endorsed by the Regional Chamber
of Commerce, Downtown Roanoke, Inc., the Council o fCommunity Services, the Regional Housing
Network, and the Roanoke Valley Association of Realtors.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council, by this resolution, endorses and approves the strategies and priorities
of Roanoke Neighborhood Renaissance.
2. The City Clerk is directed to forthwith transmit an attested copy of this resolution to
Roanoke Neighborhood Renaissance.
ATTEST:
City Clerk.
I: \Clerk~. 42 C- Roke. Neish .Re~aissanc. e-1-7-00
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of February, 2000.
No. 34685-020700.
A RESOLUTION changing the place of commencement of the regular meeting of
City Council scheduled to be held at 7:00 p.m., on Tuesday, February 22, 2000.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The place of commencement of the meeting of City Council scheduled to be
held at 7:00 p.m. on Tuesday, February 22, 2000, in City Council Chambers at 215 Church
Avenue, S. W., is hereby changed to the Exhibit Hall, Civic Center, 710 Williamson Road,
N. W., in the City of Roanoke, Virginia, with the 2:00 p.m. session on the same date to be
held in City Council Chambers of the Municipal Building at 215 Church Avenue, S.W., in
the City of Roanoke.
2. Resolution No. 34392-070699, adopted July 6, 1999, is hereby amended to the
extent it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and inserted in a newspaper having general
circulation in the City at least seven days prior to February 22, 2000.
ATTEST:
City Clerk.
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #20-514
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, Council Member Hudson called attention to questions raised by citizens
as to the feasibility of widening Liberty Road, N. E., from Williamson Road to Gainsboro
Road toward the new Second Street Bridge instead of widening 10th Street, N. W.
The City Manager advised that them has been considerable discussion regarding
solutions, both as to 10th Street and other roads in the area, and recommended that the
matter be submitted to Council in the form of a work session discussion item inasmuch as
the area is a part of the City's six year plan and may need certain modifications.
It was the consensus of Council to refer the matter to the City Manager for report within 90
days and no later than Monday, June 5, 2000.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Robert K. Bengtson, Acting Director, Public Works
C:XMyFil~\f~-OoT.wpd
Mary F. Parker, CMC
City Clerk
CITY OF R O/INOKE
Office of the City Clerk
February 14, 2000
File #20-183
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, Council Member Trout inquired as to the timetable for installation of the
traffic light at the intersection of Preston Avenue and Plantation Road, N. E.
It was the consensus of Council to refer the matter to the City Manager for report.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Robert K. Bengtson, Acting Director, Public Works
C:~MyFilea~feb7.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #79-137
Sandra H. Eakin
Deputy City Clerk
William White, Sr.,. Chair, Legislative Committee
C. Nelson Harris, Member, Legislative Committee
Linda F. Wyatt, Member, Legislative Committee
Brian J. Wishneff, Member, Legislative Committee
F. B. Webster Day, Member, Legislative Committee
Dear Ms. Wyatt and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, Council Member Wyatt proposed that the question of enacting a one
cent tax on the purchase of alcoholic beverage products that would be designated
specifically for refuse collection, be referred to the Legislative Committee for review and
report to Council.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc:
The Honorable David A. Bowers, Ex-Officio Member, Legislative Committee
Dadene L. Burcham, City Manager
William M. Hackworth, City Attorney
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:'xMyFiles\feb7.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File 60-184
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, Council Member Wyatt referred to the recent benefits, pay and
classification study prepared by Fox Lawson & Associates which pointed out that certain
City employees are compensated at a lower per centage than other persons in comparable
positions in the Roanoke Valley and requested, as a part of fiscal year 2000-01 budget
study, that the City Manager review the report and submit recommendations to bring City
employees up to a fair and equitable wage compared with similar positions in the Roanoke
Valley.
It was the consensus of Council to refer the matter to the City Manager for report to Council
during fiscal year 2000-01 budget study.
MFP:Io
pc:
Sincerely,
Mary F. Parker, CMC
City Clerk
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Management
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:XMyFil~\fcb7.wpd
Mary F. Parker, CMC
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 14, 2000
File #183-514
Sandra H. Eakin
Deputy City Clerk
Dadene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
February 7, 2000, the Mayor requested that the telephone number be published on the City
Page of The Roanoke Times for reporting potholes in City streets.
Sincerely,
Mary F. Parker, CMC
City Clerk
MFP:Io
pc: Melinda Mayo, Public Information Specialist
C:'aMyFil~feb7.wlxl
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 7th day of February, 2000, CARL D. COOPER was
appointed as a member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 11th day of February,
2000.
City Clerk
C:'~X4y File~\feb7. wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 7th day of February, 2000, MINNIE JONES was appointed
as a member of the Roanoke Neighborhood Partnership Steering Committee for a term
ending November 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 14th day of February,
2000.
City Clerk
C:kMyFiles\feb7.wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 7th day of February, 2000, ROBIN MURPHY-KELSO was
appointed as a member of the Roanoke Neighborhood Partnership Steering Committee
for a term ending November 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 14th day of February,
2000.
City Clerk
C:'~y Files~febT.v.~d
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 7th day of February, 2000, PETER W. CLAPSADDLE was
appointed as a member of the New Construction Code, Board of Appeals, for a term
ending September 30, 2003.
Given under my hand and the Seal of the City of Roanoke this 14th day of February,
2000.
City Clerk
C:'~lyFiles\feb7.wl~
-%
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 7th day of February, 2000, EUGENE S. WlRT, JR., was
appointed as a member of the Roanoke Public Library Board for a term ending June 30,
2002.
2000.
Given under my hand and the Seal of the City of Roanoke this 16th day of February,
City Clerk
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