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Home My WebLink AboutCouncil Actions 11-15-99SWAIN 34554 R OANOI~ CITY CO UNCIL REGULAR SESSION November 15, 1999 12:lSp. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order--Roll Call. (Council Member White was absent). ae Recess and reconvene at 12:20 p.m., in Room 159, Emergency Operations Center Conference Room, for a luncheon in honor of City Manager-Elect Darlene L. Burcham. At 1:25 p.m., the meeting was declared in recess until 2:00 p.m., in the City Council Chamber. ROANOKE CITY CO UNCIL REGULAR SESSION November 15, 1999 2:00p. m. CITY COUNCIL CHAMBER ,4 GENDA FOR THE COUNCIL 1.Call to Order-- Roll Call. All Present. The Invocation was delivered by Vice-Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. 2 NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, November 18, 1999, at 7:00 p.m., and Saturday, November 20, 1999, at 4:00 p.m. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW. CI.ROANOKF~.VA.US CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. INTRODUCTION OF CITY MANAGER-ELECT DARLENE L. B UR CH,,IM. PRESENTATIONS: Presentation by Katherine R. Spicer, Registrar of the Nancy Christian Fleming Chapter of the Daughters of the American Revolution. Council expressed appreciation for the donation of $1000.00 which is intended to cover the cost of materials for a new interior wall to extend the Virginia Room into the present reference area of the main library. 3 On behalf of the Nancy Christian Fleming Chapter of the DAR, Ms. Spicer requested immediate employment of a full time librarian to staff the Virginia Room in order to extend operating hours. She also requested that the interior wall be constructed in early December to enable the present Virginia Room Librarian, who will retire on February 1, 2000, to provide input. File #323 Presentation on implementation of One America, the President's Initiative on Race. Diane S. Akers, Acting Assistant City Manager. File #437 o CONSENT AGENDA C-1 C-2 (Approved 6-0) (Council Member Wyatt was out of the Council Chamber) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor David A. Bowers requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed File #132 Meeting. A report of the City Attomey requesting a Closed Meeting to consult with legal counsel on a matter of actual litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed File #83-132 Meeting. 4 C-3 A report of the Acting City Manager requesting a Closed Meeting to discuss the acquisition of real property for a public purpose, where such discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of City Council, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed File #2 Meeting. C-4 A communication from Mayor David A. Bowers with regard to a proposal to require children and/or all bicyclists to wear helmets. RECOMMENDED ACTION: Refer the matter to the Acting City Manager for File #20-442 review and recommendation to Council. C-5 Minutes of the Roanoke City Council Audit Committee meeting held on Monday, November 1, 1999. RECOMMENDED ACTION: Receive and file. File #300 C-6 A report of the Acting City Manager with regard to a request of Mr. Kermit S. Shriver, Jr., to impr. ove road conditions in the vicinity of 816 Riverland Road, S. E. RECOMMENDED ACTION: Receive and file. File #20-183 C-7 A report of the Acting City Manager requesting that Council schedule a public hearing on Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the conveyance of real estate identified as Official Tax No. 1011512, also known as 118 Campbell Avenue, which will be proposed to be sold for economic development purposes. RECOMMENDED ACTION: Concur in request to schedule a public hearing File #2-450 at 7:00 p.m. on Monday, December 20, 1999. 5 C-8 A joint report of the Acting City Manager, Director of Finance and City Treasurer recommending that Council schedule a public hearing on Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the Roanoke Valley Federal Credit Union to place an automated teller machine (ATM) in the second floor lobby of the Municipal Building. C-9 RECOMMENDED ACTION: Concur in request to schedule a public hearing File #209-443 at 7:00 p.m. on Monday, December 20, 1999. A communication from Eva Darcel Walters tendering her resignation as a member of the Roanoke Arts Commission. C-10 RECOMMENDED ACTION: Receive and file the communication and accept File #230 the resignation. A report with regard to appropriation of personnel lapse funds for the first quarter of fiscal year 1999-2000. RECOMMENDED ACTION: Receive and file. File #385 C-Il C-12 A report of the Acting City Manager requesting that a public heating be scheduled for Monday, December 20, 1999, at 7:00 p.m., to consider petitions from the Harrison Museum of African American Culture and the League of Older Americans, Inc., requesting exemption from taxation of certain real property located in the City of Roanoke. RECOMMENDED ACTION: Concur in the recommendation of the City File #79-243-319 Manager. Qualification of Joseph F. Lynn as a member of the City of Roanoke Redevelopment and Housing Authority Board of Commissioners for a term ending August 31, 2003. RECOMMENDED ACTION: Receive and file. File #15-110-178 REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: a# Request to address Council with regard to a new SPCA Adoption and Education Center. Donald T. Thorne, Executive Director, Roanoke Valley SPCA. (5 minutes) Referred to 2000-2001 budget study and/or the Capital Maintenance and Equipment Replacement Program. File #54-60-270 bo Request to address Council with regard to an overview of accomplishments of Downtown Roanoke, Incorporated, for fiscal year 1999. William H. Carder, Chairman, Downtown Roanoke, Incorporated. (5 minutes) Received and filed. File #277 Co Request of Peter F. Mullen to present a draft Resolution calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season and throughout the year 2000. (5 minutes) Adopted Resolution No. 34554-111599. (7-0) File 020 de Request to discuss a job promotion issue. Samuel C. Nichols, Spokesperson. (5 minutes) Mr. Nichols was not present. File #184 7 4. PETITIONS AND COMMUNICATIONS: ao A communication from the Roanoke City School Board requesting appropriation of funds to certain school accounts; and a report of the Director of Finance recommending that Council concur in the request. Adopted Ordinance No. 34555-111599. out of the Council Chamber). File #60-467 (6-0) (Mayor Bowers was 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: A report with regard to the City's leaf collection program. Received and filed. File #183 e A report with regard to the City's Capital Improvement Program. Received and filed. File #217 ITEMS RECOMMENDED FOR ACTION: A report recommending execution of a Community Development Block Grant Agreement with the Northwest Child Development Center. Adopted Ordinance No. 34556-111599 and Resolution No. 34557-111599. (7-0) File #236-428 A report recommending execution of a Home Investment Partnership (HOME) Program Agreement with the Northwest Neighborhood Environmental Organization, Inc. Adopted Resolution No. 34558-111599. (7-0) File #165-178-236 A report recommending execution of a renewal agreement with First Union National Bank for parking permits in the Tower Parking Garage. Adopted Resolution No. 34559-111599. (7-0) File #303-369 o A report recommending acceptance of a Juvenile Accountability Incentive Block Grant from the Virginia Department of Criminal Justice Services; and appropriation of funds in connection therewith. Adopted Ordinance No. 34560-111599 and Resolution No. 34561-111599. (7-0) File 060-236-304 o A report with regard to extension of pay benefits to an employee of the Police Department who was injured in the line of duty. Adopted Resolution No. 34562-111599. (7-0) Council Member Swain requested information on benefits afforded to City employees, other than those employees of the Fire, Police and Emergency Medical Services Departments, who are injured in the line of duty. File #5-184 ge A report recommending appropriation of 1999 General Obligation Bond proceeds for the Johnson and Johnson Project. Adopted Ordinance No. 34563-111599. (7-0) File #53-60-450 A report recommending appropriation of funds in connection with the Roanoke River Greenway location and design study. Adopted Ordinance No. 34564-111599. (7-0) File #60-379 10. A report recommending execution #fa contract with Hayes, Seay, Mattern and Mattern, Inc., for provision of professional design and engineering services for the Downtown North Parking Garage and First Street Bridge Conversion Project. Withdrawn by the Acting Assistant City Manager. File #60-102-432 11. A report recommending transfer of funds in connection with the Regional Radio System Project. Adopted Ordinance No. 34565-111599. (7-0) File #60-262 b. DIRECTOR OF FINANCE: 1. A report with regard to the Revenue ComPendiUm. Received and filed. Council Member White requested a review of the annual service charge, in an amount equal to 20 per cent of the City of Roanoke real estate tax levy imposed on certain tax exempt property, to determine if the service charge is sufficient to cover the cost of providing City services. If it is discovered that certain tax exempt properties are not paying a sufficient service charge to cover the cost of City services, Council Member Swain inquired if a revised service charge could be adopted retroactive. It was the consensus of Council to refer the matter to the Financial Planning Session to be scheduled in February/March 2000. File 060-79-132-289 l0 A report recommending that a"window of opportunity" be opened for 32 grant employees to make an irrevocable election to become an active member of the City of Roanoke Pension Plan. Tabled. File #184-429 6. REPORTS OF COMMITTEES: ao A report of the Legislative Committee transmitting the proposed 2000 Legislative Program. Council Member William White, Sr., Chair, Legislative Committee. Adopted Resolution No. 34566-111599. (7-0) File #137 bo A report of the Bid Committee recommending acceptance of the bid submitted by S.C. Rossi & Co., Inc., to construct the 1999 Miscellaneous Drainage Projects; and transfer of funds in connection therewith. Council Member Carroll E. Swain, Chair. Adopted Ordinance Nos. 34567-111599 and 34568-111599. (7-0) File #27-60-237 A report of the Bid Committee recommending acceptance of the bid submitted by H. & S. Construction Company for Williamson Road and Church Avenue improvements; and transfer of funds in connection therewith. Council Member Carroll E. Swain, Chair. Adopted Ordinance Nos. 34569-111599, 34570-111599, and 34571- 111599. (7-0) File #20-46-57-60 A report of the Bid Committee recommending acceptance of the bid submitted by L. H. Sawyer Paving Co., Inc., for construction of Frontage Road Improvements for Ordway Drive and Ferndale Drive. Council Member Carroll E. Swain, Chair. Adopted Ordinance No. 34572-111599. (7-0) File #207-450 ee A report of the Bid Committee recommending acceptance of the bid submitted by Allen R. Neely Company for the Broadway Street Bridge Replacement Project; and transfer of funds in connection therewith. Council Member Carroll E. Swain, Chair. Adopted Ordinance Nos. 34573-111599 and 34574-111599. (7-0) File #60-102 A report of the Flood Plain Committee recommending that Council authorize the City Manager to change the City's original intent regarding acquisition of residential property and the relocation of residential property owners or tenants for a portion of the Hannah Mobile Home Court property in the Roanoke River Flood Reduction Project. Kit B. Kiser, Chair. Adopted Ordinance No. 34575-111599. (6-0) Hudson was out of the Council Chamber). File #237 (Council Member 7. UNFINISHED BUSINESS: None. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ae A Resolution reappointing a Director of the Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. Adopted Resolution No. 34576-111599. (6-0) Hudson was out of the Council Chamber). File #15-110 (Council Member be A Resolution reappointing a Director of the Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. Adopted Resolution No. 34577-111599. (6-0) Hudson was out of the Council Chamber). File #15-110 (Council Member e MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. A communication from Mayor David A. Bowers with regard to establishing a Blue Ribbon Committee to study the matter of building and/or naming a memorial to the late Dr. Noel C. Taylor. A 14 member committee will be appointed at the regular meeting of Council on Monday, December 20, 1999, with each Member of Council recommending two appointees to the committee. File #80-132 bo Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. John P. Bradshaw, 3132 Burnleigh Road, S. W., suggested that the Second Street Bridge be named in honor of former Mayor Noel C. Taylor (with other types of recognition to be considered at a later date), and that the Roanoke City Municipal Building be named in honor of Dr. Martin Luther King, Jr. File #102-209 13 Ms. Jeanette Manns, 1826 Tenth Street, N. W., appeared before Council and expressed concern that citizens are not informed when land is to be auctioned for sale in a specific neighborhood, which would enable citizens to have input in regard to how the land is to be used and an opportunity to bid. She requested statistics on hiring and promotion of minorities by the City of Roanoke. File #2-66-184 CERTIFICATION OF CLOSED MEETING. (7-0) At 6:55 p.m, the meeting was declared in recess to be reconvened at 7:00 p.m., in the City Council Chamber. 14 R O/tNOI~ CITY CO UNCIL REGULAR SESSION November 15, 1999 7:00p. m. CITY COUNCIL CHAMBER .4 GENDA FOR THE COUNCIL Call to Order-- Roll Call. An Present. Thc Invocation was delivered by Mayor David A. Bowers. Welcome. Mayor Bowers. 15 NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, November 18, 1999, at 7:00 p.m., and Saturday, November 20, 1999, at 4:00 p.m. A. HEARING OF CITIZENS: Request of Mr. Aubrey Butler, 4833 Autumn Lane, N. W., and others to address Council regarding building and development regulations in connection with the construction of a single family home on Autumn Lane. The remarks of all speakers were received and filed. File #32-66-200 B. PUBLIC HEARINGS: Public hearing on the request of Mr. and Mrs. Joseph E. Wells and Mr. Carl S. Turner that two tracts of land lying in the Norwich area of the City of Roanoke located at 2203 and 2209 Buford Avenue, S. W., identified as Lots 28 and 32, Official Tax Nos. 1421318-1421322, inclusive, be fez#ned from LM, Light Manufacturing District, to RS-3, Single Family Residential District. Mr. Joseph E. Wells, Spokesperson. Adopted Ordinance No. 34578 on first reading. (7-0) File 051 o Public heating on the request of The League of Older Americans, Inc., for designation of certain real property located in the City of Roanoke to be exempted from taxation. Susan B. Williams, Executive Director, Spokesperson. The public hearing will be readvertised for Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in order to include additional property. File #79-243 Public hearing on the request of the Southern Christian Leadership Conference to rename Orange Avenue, N. E. and N. W., to Dr. Martin Luther King, Jr. Avenue. Evelyn S. Lander, Chief, Planning and Community Development. Council concurred in "Alternative C" of the report of the City Planning Commission under date of November 15,1999, to deny the request and to develop an alternative means of honoring Dr. Martin Luther King, Jr. Council Member Wyatt requested that a communication from Mr. Carl Cooper, 2120 Carroll Avenue, N. W., under date of November 15, 1999, be referred to the Acting City Manager for consideration. Mr. Cooper suggested that the matter be referred to the Roanoke Neighborhood Partnership with instructions that the Presidents Council request that all neighborhood groups submit recommendations regarding a fitting honor to Dr. King, with a follow-up report to City Council within a specified period of time; and that the matter also be referred to the Roanoke City School Board with the request that the School Board instruct Superintendent Harris to develop a method for Council to receive a consensus of opinion ofstudents enrolled in the Roanoke City Public Schools. File #85-467-488 Public hearing on the issue of whether City Council should increase the salaries of the Mayor and Council Members, for the fiscal year beginning July 1, 2000. A second public hearing will be held on Monday, December 6,1999, at 2:00 p.m., or as soon thereafter as the matter may be heard in the Roanoke City Council Chamber. File #132 C. OTHER HEARING OF CITIZENS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. William R. Dandridge and Steven Higgs were appointed as members of the Mill Mountain Advisory Committee for terms ending June 30, 2000. File #67-110 ~ECE~ED '99 NOV 31 P2:35 Office of the City Manager December 6, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Subject: Virginia Room, Main Library Dear Mayor Bowers and Members of Council: This is a response to the questions and concerns regarding the Virginia Room that were raised at your meeting on November 15, 1999. The issues are retirement of incumbent staff, space, and hours of operation. Retirement of Incumbent Staff Carol Tuckwiller, current manager of the Virginia Room, is planning to retire on February 1, 2000 after 30 years of service with the city. We have advertised the position on the city's Job list and the Virginia Library Association Job line. Both lists are available on the Intemet. Our goal is to have the position filled in time for Ms. Tuckwiller to work with that person for approximately four weeks before she retires. Space More square footage is needed to store and display Virginia Room materials, for public study tables, and for staff work space. Until the Main Library is significantly expanded and renovated, there are limited options for increasing the size of the Virginia Room without negatively impacting other public service areas. Currently, we are temporarily stodng some materials waiting to be cataloged and processed in a room on the floor above the Virginia Room. These materials will be relocated into the Virginia Room as time and space permit. We recently added compact mobile shelving (purchased with CMERP funds) in the non-public special collection area of the Virginia Room to handle the addition of many of the unprocessed items. The City Librarian is planning to submit a request for additional compact mobile shelving in the public area to increase our shelving capacity for Virginia Room materials at an approximate cost of $12,000. Neady 500 square feet will be added to the Virginia Room by erecting walls in the Reference area outside the current entrance to the room, behind the stairs going up the Brady Room and across to the outside windows. A new entrance to the microfilm room will be constructed so public access to it can be maintained even when the Virginia Room is closed. Building Maintenance staff estimate it will cost approximately $1,000 for the building materials and take about a week to complete once work begins. As you will recall, the Nancy Christian Fleming Chapter of the Daughters of the Amedcan Revolution donated $1,000 to pay for the needed construction materials. The Acting Manager of the city's Building Maintenance Department has committed to completing the work before January 21, 2000. Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va.us Mayor Bowers and Members of Council December 6, 1999 Page 2 Hours of operation The Virginia Room is currently open 48 hours per week, 9 AM - 5 PM Monday through SatUrday. The rest of the Main Library is open 65 or 69 hours per week, 9 AM - 9 PM Monday through Thursday, 9 AM - 6PM Friday, 9 AM - 5 PM Saturday, and 1 -5 PM Sunday (September through May). The number of Virginia Room patrons and the need to provide one-on-one assistance to most of them, in person and by phone, requires a minimum of two staff members to be on duty at all times. We currently have two full-time employees and one temporary part-time employee assigned to work exclusively in the Virginia Room. The part-timer regularly works 14 hours per week for the full-timers on their days off. She also works additional hours as needed to cover the full-time staff's absences due to jury duty, vacation, illness, etc. Patrons who work full-time dudng the day and people who travel to Roanoke for two to seven days to work on their family history frequently request evening and Sunday hours. Staff responds, in a very limited way, to these requests from the public by pulling specified materials ahead of time or allowing researchers to continue working with Virginia Room materials in the general reference area after Virginia Room hours. The Virginia Room needs to be open the same hours as the rest of the Main Library, but in order to accomplish this, more staff is needed. For the 2000-2001 budget, the City Librarian is planning to submit a request for a full-time position for the Virginia Room so its hours can be extended to match the rest of the Main Library. Please let me know if you have additional questions. Sincerely, Acting City Manager JDR:ca CC: Mary F. Parker, City Clerk James D. Gdsso, Director of Finance Glenn D. Radcliffe, Director of Human Development Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 19, 1999 File #323 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of a communication from Ms. Katherine R. Spicer, Registrar, Nancy Christian Fleming Chapter of the Daughters of the American Revolution, in connection with donation of a check in the amount of $1,000.00 which is intended to cover the cost of building materials for a new interior wall to extend the Virginia Room into the present reference area of the main Roanoke City Public Library, which communication was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On behalf of the Nancy Christian Fleming Chapter of the DAR, Ms. Spicer requested immediate employment of a full time librarian to staff the Virginia Room in order to extend operating hours. She also requested that the abovereferenced interior wall be constructed in early December to enable the present Virginia Room Librarian, who will retire on February 1, 2000, to provide input. The request was referred to you for report to Council on Monday, December 6, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: Katherine R. Spicer, Registrar, Nancy Christian Fleming Chapter, DAR, 102 Cassell Lane, S. W., Roanoke, Virginia 24014 Glenn D. Radcliffe, Director, Human Development Beverly A. James, Librarian, Roanoke City Public Library C:kMyFileskNOV 15COR. WPD November 15, 1999 REQUEST FROM THE NANCY CHRISTIAN FLEMING CHAPTER DAR TO ROANOKE CITY COUNCIL Honorable Members of Council, Mr. Mayor: My name is Katherine Spicer. I live in the City of Roanoke at 102 CasseH Lane SW. 24014. My position is Registrar of the Nancy Christian Fleming Chapter DAR. I am here today in the name of our Chapter to request funding for the immediate addition of a qualified full-time librarian to the staff of the Virginia Room, the genealogical family history reference area of the city's main Public Library. The purpose of this librarian is to facilitate extension of the hours of the Virginia Room. Would my supporters please stand? We have interest from the seven area chapters of the Daughters of the American Revolution, the Fincastle Resolutions Chapter of the Sons of the American Revolution, the English Speaking Union, the Colonial Dames of America, Hollins College, Roanoke College, the Roanoke Times, the Chamber of Commerce, the Roanoke Valley Garden Club, the Scottish ~few in n. eed of thlis facility.~?o~_-~.,.,,~ext0ense is to allow the Virginia room to remmn open on the same schedule as the Main Library where it is located. At present, the Virginia Room is not open, as is the libra~ on Monday through Thursday from 5 p.m. to 9 p.m., on Friday from 5 p.m. to 6 p.m. or at all on Sunday, a critical day, from I p.m. to 5 p.m., a total of 22 hours weekly. The current staff cannot cover these extra hours. Under the brilliant leadership of Miss Carol Tuckwiller for the past 30 years and with your attention of the Council, the Virginia Room has become famous nation wide and beyond, second only in Virginia to the State Library in Richmond. With its priceless and unique collections, it has become the Hidden Treasure of Roanoke. During the first 10 months of 1999, 5, 696 visits were made to the Virginia Room. In July alone, 690 people registered from 23 states. We have visitors from foreign Countries, also hundred of letters and telephone calls were also processed. This July, also, 6 calls were received from the British Broadcasting Company regarding the Beale Treasure in Bedford Co. From July 3 to 9, British film crews were in Roanoke to prepare a progratn to be shown this month on British TV. Such prodigious activity brings constant tourist revenue to Roanoke, with special needs on evenings and weekends. I can imagine that movie producers, too, would use this source, along with the usual students, authors, historians and genealogists. Of course libraries are vital components of an educational system. After 30 years of dedicated work, Carol Tuckwiller is retiring on February l, 2000. As we speak, the announcements have gone on to seek a qualified, experienced new Director. It is impossible to "replaceN Miss Tuckwiller, who is a walking genealogical encyclepedia, but we pray that you will insist on choosing a person with a broad knowledge of Virginia history, the basic foundation of this room. If only this person could arrive well before February 1 to train under Miss Tuckwiller. The range of information treated here is extremely specific. Since last May the Nancy Christian Fleming Chal~r insIfired by our member, Peggy Dressier, has known that the Virginia Room was in dire need of more space. Even with fine new compact shelving much material has had to be moved to the inaccessible third floor, and future gifts of valuable documents may have to be refuse~[ Our member, Elizabeth Taylor Greer, therefore, has written this check for $1,000.00 made out to the Main Library. This amount will cover the cost of materials for a new interior wall extending the Virginia Room into the present Reference Arm. One of our aims is to beg the Council to ask Lynu Vernon, Maintenance Supervisor, to build this wall in early December in order for Miss Tuckwiller to oversea the arrangement of the new area. I will present this check now. Thank You MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 I-I536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #323 SANDRA H. EAKIN Deputy City Clerk Katherine R. Spicer, Registrar Nancy Christian Fleming Chapter, DAR 102 Cassell Lane, S. W. Roanoke, Virginia 24014 Dear Ms. Spicer: On behalf of the City of Roanoke, I would like to express appreciation for the donation of $1,000.00 by the Nancy Christian Fleming Chapter of the DAR to be used for the cost of building materials for a new interior wall to extend the Virginia Room into the present reference area of the main Roanoke City Public Library. Your generous contribution toward library improvements will be enjoyed by library patrons for many years to come. Sincerely Mary F. Parker, CMC/AAE City Clerk MFP:Io pc: James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development Beverly A. James, Librarian, Roanoke City Public Library C:~MyFilesh'qOV 15COR. WP D ~,~~ : Office of the City Manager November 15, 1999 The Honorable David Bowers, Mayor and Members of Council 215 Church Avenue Roanoke, VA 24011 Re~ The Mayor's 1999 State of the City Address - Implementation of One America, the Presidents Initiative on Race Dear Mayor Bowers and Members of Council: In your state of the city address in July, you requested this administration to provide a forum or workshop that would be patterned after the President's Initiative on Race, One America. The City Manager's Task Force on Community Relations and the Roanoke Valley Regional Community Relations Conference Committee have planned a one day workshop for this event. Named after the President's Initiative, our workshop will be called One Roanoke Valley. It is scheduled for Wednesday, December 1, 1999 at the Wyndham Hotel from 8:00 a.m. to 3:30 p.m. As you are aware, these groups successfully coordinated the two conferences on community relations in 1998 and 1999, which were held at the Hotel Roanoke & Conference Center. The participation at each of these conferences exceeded 200. As a result of the conferences and your request for more open dialogue, One Roanoke Valley has been planned. The theme for this One Roanoke Valley is Multiculturalism: Making it Work - in the community, in the workplace and in the school. This workshop will be dedicated to moving towards solutions rather than continuing to express or analyze problems and to reach beyond the usual boundaries. Attendees will be given the opportunity to participate in group assignments working with different racial and cultural groups. Those assignments will be presented at the third annual conference on community relations in May 2000. As always, we look forward to you and members of council contributing to this workshop experience. Sincerely, J.a .fl~ D. Ritchie Acting City Manager JDR/d pc~ Mary Parker, City Clerk Diane Akers, Acting Assistant City Manager William Hackworth, City Attorney James Grisso, Finance Director Dolores Daniels, Assistant to the City Manager for Community Relations Room 364 Municipal South 215 Church Avenue,$.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb :www. cl. roanoke.va .us One America In the 21st Century - The President's Initiative on Race One Roanoke Valley Contents Letter from the President of the United States Foreword concerning the One America Initiative About the Initiative What You Can Do America Talks The Face of America The Vision - One America from the Mayor's State of the City Address THE WHITE HOUSE WAS HINGTON March 13, 1998 Dear Friend: Our nation was founded on the principle that we are all created equal. We haven't always lived up to that ids·l, it has guided our way for more than two centuries. As we enter the 21st century, we know that one of the greatest challenges we sti~ face is learning how we can come together as One America. Over the co~ng decades, our country's ethnic and racial diversity will continue to ex, and dra~atically, will those differences divide us, or will they be our greatest strength? The answer depends upon what we are willing'to do together. While we confront our differences in honest dialogue, we must also talk about the co~mon dreams and the values we share. We must fight discrimination in our co~unities and in our hearts. And we must close the opportunity gaps that deprive coo many Americans of the chance to realize their full potential. I hope that you find the infor~ation contained in this kit helpful for conducting dialogues in your neighborhoods, your schools, and your pl&cee of worship. Your views and ideas are very important to m, and I urge you to help me continue the national di&logue on race by takin~ · leadership role in your community. ,Together, we can build · stronger America for the 21st century. Thank you for helping us to meet this ~ost important challenge. Sincerely, lb'or®word The President has asked ~ to join ~ open and honest diKuMicGs about race. PeopLe ~om all acm~ ~ have responded to the President's call and aze talkin~ about race mom th~n ~. While ~ ~4ml rely not be ml~ they a.,~ necesM~ if we eLM to bettm, under. stand each ~ Uve tosether, and build united communities. The atUched One ~ Diak)sue, Guide will lx~p you ccx~luct a dbcu~cm on race. Whethex you em a Khool tmcher, police oiScer, studmt, bu~am~Nnm, ~ otadal, cou~munity leeder, PTA member, or a concerned citizen, this S~b is c~ for you. This m,~n-,,: wu developed thmu~ a coibbomUX, e pmcem led by the Pmidmfs Init~ttve on Race and the ¢cxnmunity Rebfic3m Smvic~ U.S. ~ o~ Just/:e, which c(mmlted with mtion~ ~tionl ~t ~ ~~ Tlw muir is I mm'mi which represents a IOneAmer~ca - , , About Initiati¥ ....... The President',~ initiati~'e on Race I I President Clinton's vision of One America in the 21st Century is to have a diverse, democratic community in which we respect, even celebrate our differences, while embracing the shared values that unite us. To reach that goal, the President has asked all Americans to join him in a national effort to deal openly and honestly with our racial differences. The year-long effort combines thoughtful study, constructive dialogue, and positive action to address the continuing challenge of how to live and work more productively as One America in the 21 st century. The President has convened an ~ of seven distinguished Americans to assist him with the Initiative. The Advisory Board will work with the President to engage the many diverse groups, communities, resions, and various industries in this country. The President has asked the Advisory Board to join him in reaching out to local communities and listen to Americans fi.om all different races and backgrounds, so that we can better understand the causes of racial tension. The Advisory Board will help foster and participate in constructive dialogues on race that the President has called for in this Initiative. President Clinton has asked the Board to recommend creative ways to resolve these problems with the help and input of the community leaders who are committed to tackling these difficult issues. Finally, President Clinton believes that, while thoughtful dialogue will be an enormous benefit, no real progress can he made without specific actions aimed at breaking down the walls that surround the issue of race relntions. The Advisory Board will study critical substantive areas in which racial disparities are significant, includin~ education, economic opportunity, housing, health care and the admini~i~tion of justice. At the President's direction, all Cabinet agencies will join in this effort - in coordination with and building on the work of the Advisory Board -to identify concrete policies to address critical race-based problems. Based on the fmdin~ fi'om the dialogue, study, and action of the Initiative, the President will present his Report to the American People. This will be his blueprint for improving race relations in the 21 st century. The goal of the President's Initiative on Race is to strengthen our shared foundation as Americans so that we can live in an am~ospbere of trust and mutual respect. All Americans lmve reason to invest in creating One America so that we, as a nation, can eifective~ move together to fulf~ the promise of the I of 2 10/28/99 11:08 AN iOne America I/ /hat You Can Do The President's Initiative on Race TEN THINGS EVERY AMERICAN SHOULD DO TO PROMOTE RACIAL RECONCILIATION One of the most striking findings from our work is that ther~ are many Americans who are willing to accept that racial prejudice, privilese, and disparities are major problems confronting our Nation. Many of them told us that they would welcome concrete advice about what they should do. To fill that need, we offer a brief list of actions that individual Americans could take that would increase the momentum that will make us One America in the 21 st century: (!) Make a commitment to become informed about people from other races and cultures. Read a book, see a movie, wagh a play, or attend a ~ltural event that will inform you and your family about the history and current lives of a group different than your own. (2) If ti is ~your inclination to think about race, commit at le~t one day each month to thinking about how issu~ of racial prejudice and privilege might be affecting each person you come in contact with that day. The more that people think about how issues of race affect each person, the easier it will be for Amorioana to talk h~ about ~ and elimina~ faglnl divisions and disparities. (3) In your life, make a conscious effort to ~et to know people of other races. Also, if your religious community is more racially isolated than your local area, encourage it to form f:~th ~ps with racially diffmm~ faith groups. (4) Make a point to raise your concerns about comments or actions that appear prejudicial, oven if you ate not the tarots of these actions. When people say or do thit~ tlmt are clearly racially biased, speak out ,saimt them, even if you are not the target. When people do things that you think might be influenced by prejudice, raise your concerto that tho persou or institution seriously consider the role that racial bias might play, even uncom~o~. (5) Initiate a consmz,'tive dialogue on ra~ within yom workplw~, school, neighborhood, or religious community. Th~ Oho Amod~ Dlalo~u~ C. mid~ provides some moful ich~ ~bout how to cmatn~ · dialo~ md lira some or?nl-ations that condu~ dialogues and can help with facilitation. (6) Suppofl institutions that prom~ racial im:lmion. Watr, h television t0/25/99 1 ! :48 t of 2 programs and movies that offer racially diverse casts that reflect the real world instead of those perpetuating an inaccurately segregated view of America. Support companies and nonprofit organizations that demonstrate a commitment to racial inclusion in personnel and subcontracting. Write the institutions to let them know of your support for what they are doing. (7) Participate in a community project to reduce racial disparities in opportunity and well-being. These projects can also be good ways of getting to know people from other backgrounds. (8) Insist that institutions that teach us about our community accurately reflect the diversity of our Nation. Encourage our schools to provide festivals and celebrations that authentically celebrate the history, literature, and cultural contributions of the diverse groups that comprise the United States. Insist that our children's schools textbooks, curricula, and libraries provide a full understanding of the contributions of different racial groups and an accurate description of our historic and ongoing suuggie for racial inclusion. Insist that our news sources-whether print, television, or radio-include racially diverse opinions, story ideas, analysis, and experts. Support ethnic studies programs in our colleges and universities so that people a~ educated and that critical dialogue about race is stimulated. (9) Visit other areas of the city, region, or country that allow you to experience parts of other cultures, beyond their food. If you have an attitude that all people have histories, cultures, aud contributions about which you could benefit from learning, it is usually not difficult to fred someone who enjoys exposing others to their culture. (1 O) Advocate that groups you can infll~l~ce (whzth~ you work as a volunteer or employee) examine how they can ~ their commitm~llt to reducing racial disparities, lesseni~ discrimiusU'~ sad impmv~ race relations. Whether we are a member of a small community group or an executive of a large corporation, virtually everyone c~n ~tempt to int~?,~ a group to join the national effort to build Om Ammica. 2 of 2 10/28,99 11:48 Ab/ ..............The President's Initiative on Race America Talks is a feature dedicated to giving people from across the country an opportunity to share their thoughts and ideas on the President's Initiative on Race. Beyond Black and White The dichotomy of black and white in talking about race is dated and false. It ignores the reality that today's America is a multiracial society where Hispanics, Asians, and other groups are becoming large components of the population. Further, today's bl ack and white people are not simply the offspring of slaves and slave owners-- a large portion of both blacks and whites are immigrants and their kids. Bogging down the nation in the antagonism of black versus white hurts everybody. Diversity should go beyond dichotomy. In light of totally different socio-demographic reality, racial preference should be stopped. No one would argue that Asians are underrepresented in professional sports, it does not make sense to force quota or proportional represent ation in higher education or other professional labor forces. Human groups differ in their strengths in different things. Legally forcing equal representation in occupations actually drags the society into homogeneity, not diversity, nor progress. Cmrv l-hmn~ Action on Campus I am a senior at Syracuse University and have been very involved in many diversity programs in my three years here. I have worked with many organizations and committees across campus to help in the education of not only tolerance but acceptance. Last September I helped to chair and organiTe a rally about diversity and community and the detrimental effects of hate speech. We called it "Planting the Seeds: A Speak Out Against Hate." Many student organizations, university offices, and over 400 students came together to speak or listen about the ideals of community and diversity and what people can do as individuals. Although the event was prompted by the presence of Dr. Khalid Muhammad on our campus, the speak out retained a pro-active and positive tone. Organizations that sponsored the event include Hillel, Jewish Student Union, Pride Union (Gay, Lesbian, Bisexual Students), Office of Multicultural Affairs, Office of African American Programs at Hendricks Chapel, Muslim Ministry, Lutheran Ministry, 1 of 3 10/28/99 11:39 AM Reaction to a One America Conversation I took pan in a One America forum last night about race relations in Stafford VA.. I have a couple of impressions and suggestions I would like to share. It was somewhat disappointing that the conversation got bogged down in the question of whether racism has gotten better or worse. Regardless of the answer, the important question is what can we DO to make the situation even better? For example, one is sue that affects minorities to a disproportionate degree is child immunization rates. To know (for example) that only 10 in 1000 children today are not immunized is hardly more than an interesting fact, or at most, a launching point. We still have work t o do to get that number down to zero. And we would have that work whO&er that number is better or wors~ than the statistic from twenty years ago. So I hope that further conversations should focus on the action, and not on trying to reach a eonsensns on m ere facts. Alibrandi Catholic Centre, Interdenominational Protestant Ministry, Residence Hall Association, and Office of Residence Life. I would be interested in hearing what others have done on their university campuses or in their towns to promote racial harmony. Keep up the great work that this program has started. Jordan Potash One Middle School's Response I am a middle school principal in Racine, Wisconsin. I have downloaded and printed the information provided. I plan to share it with my assistant principals on Wednesday. My goal is to make a school project out of the goals. One thing I would really like to see is the President coming to Racine for one of his town meetings. Among other things, our school district voluntarily desegregated successfully in 1974. Furthermore, our city and surrounding suburbs have become more or less naturally integrated. We do, however, have a significant minority population in the inner city, showing that we still have work to do. As we develop plans, I will share them. John R. Nickelsen 2 of 3 10/28/99 11:39 AM As for ideas of what can be done, I suggest some community arts projects. For example, to make music in a group, you have to get along. Teaching children in music also builds skills in math, and engages the mind and physical well-being. Artistic activi ties, especially ones that are engaged in as a community, relieve boredom (and the sometimes resultant mischief), and build bridges across community lines. For example, some communities have an open-attendance Christmas sing-along (and some groups have monthly meetings where each person is invited to share and teach a song). The type of music should be varied, to appeal to the greatest number of people. Painting murals on an ugly facade is also a great community-building project. I hope this can be of some help. Lori C. Fraind 3 of 3 10/28/99 11:39 AM iOne America The Fa.ce .......... o. U.S. Population Breakdown Our diversity is one of the most valued attributes of our nation. The success of this country is built upon the unique contributions of every racial and ethnic group. Throughout history people came to America from different parts of the world, and have played vital roles in our growth and strength. Today, the Face of America is 72.7 percent White, 11 percent Hispanic, 12.1 percem Black, 3.6 percent Asian/Pacific Islander, and 0.7 percent American Indian. * Statistics indicate that in the 21st century, America's racial landscape will continue to shift. In 2050, the population in the United States will be approximately 53 percent White, 25 percent Hispanic, 14 percent Black, 8 percent Asian/Pacific Islander, and 1 percent American As the Face of America continues to change, the goal of the President's Initiative on Race is to strengthen our foundation as Americans, while celebrating our differences, so that we live in an atmosphere of trust and mutual respect. All Americans have reason to invest in creating One America so that we, as a nation, can effectively move forward together to fulfill the promise ofthe American dream in the 21st century. *This number also includes Eskimo and Aleut. CEA Fact Book. "Chan~iaf America" I of I 10/28/99 11:46 AM "ONE AMERICA" MY FOURTH AND FINAL PROPOSAL FOR 1999-2000 IS TO HAVE ROANOKE JOIN PRESIDENT CLINTON'S NEW INITIATIVE ON RACE, ENTITLED "ONE AMERICA'. JUST LAST YEAR, I ASKED OUR COUNCIL TO JOIN IN ANOTHER NATIONWIDE PROGRAM ENTITLED "AMERICA'S PROMISE'. BY DEVELOPING "ROANOKE'S PROMISE', AS A COMPONENT OF GENERAL COLIN POWELL'S NATIONWIDE EFFORT, WE'RE JOINING WITH OTHER COMMUNITIES IN A COMMITMENT OF FUNDS, VOLUNTEER EFFORTS, GOVERNMENT INVESTMENT, COMMUNITY INVESTMENT, AND CHURCH INVESTMENT IN OUR YOUNG PEOPLE. THAT PROPOSAL, MADE IN THE STATE OF THE CITY SPEECH IN 1998, HAS BEEN DEVELOPED BY A COMMITTEE OVER THE LAST YEAR, AND I'M PLEASED TO TELL YOU THAT THEY'RE RECEIVING NATIONAL CERTIFICATION, AND WE HOPE TO HAVE THE FIRST "ROANOKE'S PROMISE' YOUTH SUMMIT LATER THIS FALL. NOW IT'S TIME FOR US TO JOIN ANOTHER NATIONWIDE EFFORT. PRESIDENT CLINTON'S VISION OF HONE AMERICA" IN THE 21$~ CENTURY IS TO HAVE A DIVERSE, DEMOCRATIC COMMUNITY IN WHICH WE RESPECT, EVEN CELEBRATE, OUR DIFFERENCES, WHILE EMBRACING THE SHARED VALUES THAT UNITE US. TO REACH THAT GOAL, THE PRESIDENT HAS ASKED ALL AMERICANS TO JOIN HIM IN A NATIONAL EFFORT TO DEAL OPENLY AND HONESTLY WITH OUR RACIAL DIFFERENCES. THE YEAR-LONG EFFORT COMBINES THOUGHTFUL STUDY, CONSTRUCTIVE DIALOGUE, AND POSITIVE ACTION TO ADDRESS THE CONTINUING CHALLENGE OF HOW TO LIVE AND WORK MORE PRODUCTIVELY AS "ONE AMERICA' IN THE 21sT CENTURY. I KNOW THAT OUR GOOD FRIEND, CAROLYN WORD, HAS WORKED VERY HARD OVER THE LAST TWO YEARS TO HAVE A VERY SUCCESSFUL COMMUNITY RELATIONS FORUM EACH MAY AT THE HOTEL ROANOKE. I WANT TO ALSO COMPLIMENT PEARL FU AND WENDY MOORE, WHO HAVE MADE SURE THAT "LOCAL COLORS' WAS BACK ON TRACK HERE IN ROANOKE. THIS PAST "LOCAL COLORS' IN APRIL OF THIS YEAR, CELEBRATING THE MULTITUDE OF DIFFERENT NATIONALITIES FROM ACROSS THE WORLD WHO LIVE HERE IN ROANOKE, WAS A GREAT SUCCESS. COUNCIL SHOULD JOIN WITH THOSE LADIES IN SAYING THAT THIS INITIATIVE TO HELP PEOPLE UNDERSTAND THEIR BROTHERS AND SISTERS OF ALL RACES AND CREEDS AND RELIGIOUS BACKGROUNDS IS A TIMELY ISSUE, AND ONE TO WHICH WE WILL, ONCE AGAIN, THIS TIME. COMMIT OUR RESOURCES. ACCORDINGLY, I ASK THAT THIS COUNCIL DIRECT OUR CITY ADMINISTRATION TO FORM A CITIZENS' COMMITTEE TO IDENTIFY CONCRETE POLICIES TO ADDRESS CRITICAL RACE-BASED PROBLEMS AND BRING ROANOKE INTO THE NATIONWIDE "ONE AMERICA" PROGRAM. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 November 15, 1999 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, David A. Bowers Mayor DAB:se WILLIAM M. HACKWORTH CITY ATFORNEY CITY OF ROANOKE OFFICE OF CITY ATrORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL: cityatty @ ci.roanoke.va.us November 15, 1999 ~V !~_I~Ll~fl~ ~I~ARSONS STEV'EN' ~. ~ALEVI GARY E. TEGENKAMP ALLEN T. WILSON DAVID L. COLLINS ASSISTANT CITY ATTORNEYS The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Bowers and Council Members: This is to request that City Council convene a closed meeting to consult with legal counsel on a matter of actual litigation, pursuant to §2.1-344.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, WMH:f cc: James D. Ritchie, Acting City Manager Mary F. Parker, City Clerk William M. Hackworth City Attorney RECEIYED CITY CLERKS OFFICE '99 ~Vll A10:44 November 15, 1999 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Request for Closed Meeting This is to request that Council convene in a closed meeting to discuss the acquisition of real property for a public purpose, where such discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of City Council, pursuant to Section 2.1-344.A.3, of the Code of Virginia (1950), as amended. JDR:ca cc: City Attorney Director of Finance City Clerk Respectfully submitted, Acting City Manager /.- Roanoke City Public Schools I~ECEI\,ED CITY CLERKS '99 O~-3 P1:59 Superintendent of Schools · P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381, Fax: 540-853-2951 E. Wayne Harris, Ed.D December 3, 1999 The Honorable David A. Bowers Mayor, City of Roanoke and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: Thank you for the opportunity to provide comment regarding a proposal to require all bicyclists to wear helmets. I concur that the City should adopt a proposal that would require bicyclists, regardless of age, to wear a helmet. This is a matter of safety which will help protect our children against serious neurological injury. Sincerely, E. Wayne Harris, Ed.D. Superintendent cl x,.. Preparing Students for Success Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #20-442 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dr. E. Wayne Harris, Superintendent Roanoke City Schools Roanoke, Virginia Dear Mr. Ritchie and Dr. Harris: I am attaching copy of a communication from Mayor David A. Bowers with regard to a proposal to require children and/or all bicyclists to wear helmets, which communication was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, the communication was referred to the City Manager for review and recommendation and to the Superintendent of Roanoke City Schools for comment. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: Bob L. Johnson, Chair, Roanoke County Board of Supervisors, P. O. Box 29800, Roanoke, Virginia 24018 Carl E. Tarpley, Jr., Mayor, City of Salem, P. O. Box 869, Salem, Virginia 24153 William M. Hackworth, City Attorney C:hMyFil*a~qOV 15COR.WPD DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 November 3, 1999 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: You all have received a copy of Mr. Hackworth's letter dated October 22, 1999, regarding the proposal to require children and/or all bicyclists to wear helmets for safety. I think this is a good idea and one which we should consider in the Roanoke Valley. I would respectfully request that this matter be referred to the City Manager for his review and any recommendation. As you know, Acting City Manager Jim Ritchie is an avid bicyclist and a member of the local bicycling club, so I would be anxious to hear comments from him in his official capacity, as well as from that club. Also, I think it would be appropriate to send this correspondence to the Superintendent of Schools, Dr. E. Wayne Harris, for any comment which he might have. Finally, I am circulating the letter to Chairman Bob Johnson of Roanoke County, and Mayor Sonny Tarpley of Salem, so that their jurisdictions might also consider this proposal in order that we might, if appropriate, handle the matter on a region-wide basis. Your thoughts and comments are appreciated. I respectfully request that this letter be placed on the Consent Agenda for the next meeting of Council and thereafter be referred as indicated above. Sincerely, David A. Bowers Mayor pc: Bob L. Johnson, Chairman, Roanoke County Board of Supervisors, Post Office Box 29800, Roanoke, Virginia 24018 Carl E. Tarpley, Jr., Mayor, City of Salem, Post Office Box 869, Salem, Virginia 24153 James D. Ritchie, Acting City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk WILLIAM M. HACKWORTH CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL: cityatt y @ ci.roanoke.va.us October 22, 1999 RECEIVED OCT z 2 1999 MAYOR'S OFI:IC[ WILLIAM X PARSONS STEVEN J. TALEVI GARY E. TEGENKAMP ALLEN T. WILSON DAVID L. COLLINS ASSISTANT CITY ATTORNEYS The Honorable David A. Bowers Mayor of the City of Roanoke Dear Mayor Bowers: This is in response to your letter of October 14, 1999, asking for my comments on a proposal for the City to require citizens, particularly children, to wear helmets while riding bicycles. As you may know, I am a very avid bicyclist, and usually manage to put in two or three thousand miles a year on my bicycle. ( I must confess that I have hardly had time to be on my bicycle since I moved back to the City!) I always wear a helmet when I ride my bicycle, and would not even consider riding around the block without one. I have known many bicyclists who have been saved from serious injury by their helmets. When my son, Andrew, was fourteen he had a nasty crash on the Colonial Parkway and landed on his head, cracking his helmet in two. He escaped without any head or facial injuries because he was wearing his helmet. All bicycle clubs promote the wearing of helmets. While I am not aware of any Virginia locality which requires adults to wear helmets while bicycling, many have adopted ordinances requiring children fourteen years of age or younger to wear them. Section 46.2-906.1, Code of Virginia, authorizes localities to adopt an ordinance requiring every person fourteen years of age or younger to wear a protective helmet meeting certain standards while riding a bicycle. Violations of any such ordinance are punishable by a fine of $25.00. However, such fine may be suspended by the Court for first-time violators and for violators who, subsequent to the violation, but prior to imposition of the fine, purchase helmets of the type required by the local ordinance. I have attached a copy of the statute for your information. Please let me know if I can be of any further assistance ~o you with regard to this matter. With kindest personal regards, I am Sincerely yours, William M. Hackworth City Attorney WMH/ssh pc: Members, Roanoke City Council James D. Ritchie, Acting City Manager H:\TEMP\ssh~L-Bower sHelmets MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE ~ECEIVED November 1, 1999 CITY CLE~iS OFFICE 1. CALL TO ORDER: NOV 11 P1:53 The meeting of the Roanoke City Audit Committee was called to order at 9:45 a.m. on Monday, November 1, 1999, with Chairman, William White, Sr., presiding. · The roll was called by Mrs. Powers Audit Committee Members Present: William White, Sr., Chairman Mayor David Bowers C. Nelson Harris Carroll E. Swain Others Present: Robert H. Bird, Municipal Auditor James D. Ritchie, Acting City Manager Diane S. Akers, Acting Assistant City Manager William M. Hackworth, City Attorney James D. Grisso, Director of Finance David C. Anderson, City Treasurer Sherman A. Holland, Commissioner of The Revenue Kit B. Kiser, Director of Utilities & Operations Robert K. Bengtson, Acting Director of Public Works George C. Snead, Jr., Director of Public Safety John Coates, Manager Parks & Recreation Vic Garber, Superintendent of Recreation Jim Newman, Business Coordinator Shiela Cuadrado, Special Events Assistant Trena Y. Hicks, Claims Adjuster lames A. McClung, Manager Fleet Management Drew Harmon, Assistant Municipal Auditor Tera D. Hamden, Senior Auditor Thomas F. Baldwin, EDP Auditor Evelyn W. Powers, Administrative Assistant e FINANCIAL RELATED AUDITS Ae B. C. D. E. F. Audit Findings Follow-Up Special Events Breckinridge Fitness Center Accounts Payable Police Department Cash Funds Risk Management Insurance Mr. White ordered that the financial related audit reports be received and filed. There were no objections to the order. Audit Committee Minutes Page 2 Mr. White recognized the Municipal Auditor's staff for comments. Mrs. Hamden briefed the Committee on the Audit Findings Follow-Up report. Mr. White and Mr. Swain were both concerned over the seriousness of the six different areas that were on this report. Mr. Bird reported that items 1-3 are more serious than items 4-6 in that they were part of an adverse opinion. Items 4-6 were part of an area where the overall opinion of management's controls was positive. Mr. White reported to the Committee that item 2 was going to be dealt with today with a separate report from Mr. Ritchie, and that item 1 would be updated by Mr. Bird. Mr. White recommended that all of these issues be dealt with and resolved later. Mr. Bird briefed the Committee on the Special Events report. Mr. Bird reported that there is not a good accounting system in place and that management is looking at purchasing a system that will meet their needs. Mr. White was concerned about Special Events filing a 990 and issuing 1099s. Mr. Bird reported that there were problems with filing these reports and that Ms. Hudson was looking into getting a waiver for the 990 late filing penalty, and that 1099s have never been done. Mr. White asked Mr. Bird to check into this problem with the 990 filing and the 1099s and to report back to the Committee. Mr. Harmon briefed the Committee on the Breckinridge Fitness Center report. Mr. Harmon reported that management had contacted the audit office as soon as they realized there was a problem. The auditor found that good procedures had been designed, but the procedures were not being followed. Mr. White said that the City is expanding the fitness centers and wanted management to make sure the employees are performing their duties and that procedures are being followed more carefully. He told management to look more carefully and frequently to make sure that the employees out in the field are doing things right. Mrs. Hamden briefed the Committee on the Accounts Payable report and the Police Department Cash Fund report. There were no questions from the Committee. Mr. Harmon briefed the Committee on the Risk Management Insurance report. Mr. White asked if the $334,738 that is spent annually on insurance coverage is comparable to other localities. Mr. Harmon ventured a guess that Mr. Asher did look at other localities, but he would find out. Mr. White asked that we report back to him as to how the City compared to other localities in annual insurance coverage. UNFINISHED BUSINESS: Canteen Fund Questions Part-Time Payroll Update Fleet Management Update Mr. White recognized the Municipal Auditing staff for comments. Mr. Harmon told the Committee that he spoke with the Sheriff's department, reviewed the Canteen records for 1998, and reviewed the audit work papers. He noted that 1998 expenditures appeared to be for inmate benefits. He also noted that during the original audit, 5 % of disbursements were reviewed for support and proper authorization with no exceptions noted. The Canteen Fund balance was $105,000 as of October 27, 1999. He concluded that 1998 expenses simply exceeded Canteen revenues. There were no further questions from the Committee. Mr. White recognized Mr. Ritchie to update the Committee on the Part-Time Payroll. Mr. Ritchie gave the Committee a written report addressing the audit issues. Mr. Ritchie reported that procedures were in place along with a written manual that has been reviewed by the auditors. Mr. White asked Mr. Bird if he thought any progress was being made. Mr. Bird responded yes. Audit Committee Minutes Page 3 Mr. White recognized Mr. Bird to update the Committee on Fleet Management. Mr. Bird said that a full year's usage data is available. He suggested that audit work should begin in January to determine the completeness and accuracy of the data. This would enable management to rely on the data to do an annual fleet replacement analysis. Mr. Swain wanted to know when we will see any results. Mr. Ritchie said that this issue would be a part of the annual budget study. 4. NEW BUSINESS: Ao External Quality Control Review of the Municipal Auditing Depa~-tt~ent Procedures on Gifts of City Property to City Employees Next Meeting - December 6, 1999 - KPMG Audit Reports Mr. White ordered that the External Quality Control Review of the Municipal Auditing Department be received and filed. There were no objections to the order. Mr. White recognized Mr. Bird for comments. Mr. Bird said that often people asked him "who audits the auditors?" This report is an audit of the Municipal Auditing Department that was performed by three auditors from other Virginia local governments. The City of Roanoke is one of about 30 audit shops in the Country to have peer reviews done through the National Association of Local Government Auditors. Mayor Bowers asked ff this meant that we were in compliance for the last 9 years. Mr. Bird responded yes. There were no other questions from the Committee. Mr. White introduced item 4B Procedures on Gifts of City Property to City Employees. Mr. White requested the Auditor to work with the Mayor's Office, City Manager, City Attorney, Director of Finance, and the City Clerk to come up with a wriuen procedure or policy for giving gifts to City employees. Mayor Bowers was in agreement with this request. He said that his office gives gifts along with the City Clerk and that they keep a gift registry. Mr. Grisso said that the gifts the Mayor and the City Clerk gives away are accounted for in the City's annual budget. The policy in question is about giving City property. Mr. Grisso said that he thought this was already covered in the City Code. Mr. Grisso reported that only the City's Purchasing Officer could sell City property. Mr. White said to review what policy and or procedures we already have in place and to update the Committee. 6. ADJOURNMENT: There being no further business, the meeting adjourned at 11:56 a.m. William White, Sr., Chairman I~ECE~v£D '99 I',II:IV 10 P539 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia November 15, 1999 Council Report No. 99-180 Dear Mayor Bowers and Members of City Council: On August 2, 1999, Mr. Kermit S. Shriver, Jr., addressed City Council with regard to recommended measures to improve road conditions in the vicinity of 816 Riverland Road, S. E. This matter was referred to the Acting City Manager for investigation and report to Council. Staff received this request and found that there was a limited view of oncoming traffic when attempting to turn onto the property at 816 Riverland Road, S. E., due to the curvature of the roadway. There had been at least two (2) reported accidents in a recent six (6) month period involving vehicles entering this property. The recommended alternative to address this matter was to excavate a portion of City property adjacent to Riverland Road, thus creating an improved line-of-sight for traffic. The City's Engineering Department staff surveyed the property and developed a grading plan that would meet this objective. The City's Streets & Traffic Department excavated approximately 900 cubic yards of soil from this area in accordance with the plan. The project was accomplished for a total cost of 5_$__~_~Q.0_ which included proper disposal of the soil and the re-seeding of the site. I am advised that Mr. Shriver is pleased with the work that has been accomplished. If any member of Council has comments or questions, please let me know. JDR/RKB/gpe cc: City Attorney Director of Finance Respectfully submitted, chie Acting City Manager Acting Director of Public Works Manager, Office of Management & Budget Chief, Planning & Community Development Acting Chief, Economic Development City Engineer Traffic Engineer Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #2-450 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: Your report requesting that Council schedule a public hearing on Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the conveyance of real estate identified as Official Tax No. 1011512, also known as 118 Campbell Avenue, S. W., which will be proposed to be sold for economic development purposes, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, Council authorized a public hearing to be held on Monday, December 20, 1999, at 7:00 p.m., in the City Council Chamber. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: William M. Hackworth, City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Linda S. Bass, Acting Chief, Economic Development Sherman M. Stovall, Acting Budget Administrator, Budget Office of Management and C:~lyFiles'nNOV 15COR. WPD I~ECEIYED CITY CLER!qS OFFICE '99 NOV 11 P, IO :44 November 15, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: SUBJECT: Tax Map #1011512 / 118 Campbell Avenue Pursuant to Title 15.2 of the State Code, which requires that no real property of the City shall be disposed of until the governing body has held a public hearing, this is to request that City Council schedules a public hearing for December 20, 1999, and authorize the advertisement of this public hearing on the conveyance of real estate identified as Roanoke City Tax Map Number 1011512, also known as 118 Campbell Avenue, which will be proposed to be sold for economic development purposes. Respectfully submitted, James D. Ritchie Acting City Manager mjp cc: Diane Akers, Acting Assistant City Manager Linda Bass, Acting Chief of Economic Development James D. Grisso, Director of Finance William M. Hackworth, City Attorney Kit B. Kiser, Director of Utilities and Operations Mary F. Parker, City Clerk Sherman S. Stovall, Acting Budget Administrator Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #209-443 Sandra H. Eakin Deputy City Clerk The Honorable David C. Anderson City Treasurer Roanoke, Virginia James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia James D. Grisso Director of Finance Roanoke, Virginia Gentlemen: Your report recommending that Council schedule a public hearing on Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the Roanoke Valley Federal Credit Union to place an automated teller machine (ATM) in the second floor lobby of the Municipal Building, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, Council authorized a public hearing to be held on Monday, December 20, 1999, at 7:00 p.m., in the City Council Chamber. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: Kit B. Kiser, Director, Utilities and Operations C:kMyFile~OV 15COR. WPD JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 R O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 RECEIVED CITY CLERKS SFF'!C~Z' NOV 11 P2:42 JESSE A. HALL Deputy Director November 15, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: The Roanoke Valley Federal Credit Union has requested permission to place an automated teller machine (ATM) in the second floor lobby of the Municipal Building. The ATM will be a relatively small freestanding unit to be placed along the wall adjacent to the City Treasurer's office. All operating expenses will be paid by the Credit Union. The cost to the City will be minimal for the provision of electrical service. The ATM will provide city employees the convenience of making deposits and withdrawals to their Credit Union without having to drive to the Credit Union location on Fifth Street. Additionally, the ATM will provide a convenience to customers of the Treasurer's office by allowing them the option to withdraw money via an ATM card from their personal banks. This service has been frequently requested by City employees and citizens that visit the Treasurer's office. We recommend City Council authorize a public hearing on December 20, 1999 for lease of space in the second floor lobby of the Municipal Building for an ATM by the Roanoke Valley Federal Credit Union. The term of the contract would be for five (5) years. The City reserves the right to terminate the contract upon giving a thirty (30) day written notice to the Credit Union. November 15, 1999 Honorable Mayor and Members of City Council Roanoke, V'trglnia We would be pleased to answer questions City Council may have. Sincerely, dames D. Grisso Director of Finance James D. Ritchie Acting City Manager David C. Anderson Treasurer JDR/JDG/DCA/JAH: s C: William M. Hackworth, City Attorney Kit B. Kiser, Director, Utilities and Operations Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #209-443 Sandra H. Eakin Deputy City Clerk The Honorable David C. Anderson City Treasurer Roanoke, Virginia James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia James D. Grisso Director of Finance Roanoke, Virginia Gentlemen: Your report recommending that Council schedule a public hearing on Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, on the request of the Roanoke Valley Federal Credit Union to place an automated teller machine (ATM) in the second floor lobby of the Municipal Building, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, Council authorized a public hearing to be held on Monday, December 20, 1999, at 7:00 p.m., in the City Council Chamber. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: Kit B. Kiser, Director, Utilities and Operations C:~y Filcs~NOV 15COP~ WPD JAMES D. GRISSO Director of Finance CITY OF ROANOKE DEPARTMENT O1~ I~INANCE 215 Church Avenue, S.W., Room 461 P. O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 F~ECEIYE, D CiTY ' 1I P2:42 JESSE A. HALL Deputy Director November 15, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: The Roanoke Valley Federal Credit Union has requested permission to place an automated teller machine (ATM) in the second floor lobby of the Municipal Building. The ATM will be a relatively small freestanding unit to be placed along the wall adjacent to the City Treasurer's office. All operating expenses will be paid by the Credit Union. The cost to the City will be minimal for the provision of electrical service. The ATM will provide city employees the convenience of making deposits and withdrawals to their Credit Union without having to drive to the Credit Union location on Fifth Street. Additionally, the ATM will provide a convenience to customers of the Treasurer's office by allowing them the option to withdraw money via an ATM card from their personal banks. This service has been frequently requested by City employees and citizens that visit the Treasurer's office. We recommend City Council authorize a public hearing on December 20, 1999 for lease of space in the second floor lobby of the Municipal Building for an ATM by the Roanoke Valley Federal Credit Union. The term of the contract would be for five (5) years. The City reserves the right to terminate the contract upon giving a thirty (30) day written notice to the Credit Union. November 15, 1999 Honorable Mayor and Members of City Council Roanoke, ~rtrglrda We would be pleased to answer questions City Council may have. Sincerely, dames D. Grisso Director of Finance James D. Ritchie Acting City Manager David C. Anderson Treasurer JDR/JDG/DCA/JAH:s C: William M. Hackworth, City Attorney Kit B. Kiser, Director, Utilities and Operations MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #230 SANDRA H. EAKIN Deputy City Clerk Ms. Eva Darcel Walters 135 West Salem Avenue, #B Roanoke, Virginia 24011 Dear Ms. Walters: Your communication tendering your resignation as a member of the Roanoke Arts Commission, effective August 10, 1999, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, your resignation was accepted with regret and the communication was received and filed. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the Roanoke Arts Commission from May 4, 1998 to August 10, 1999. Please find enclosed a Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure pc: Brook E. Dickson, Chair, Roanoke Arts Commission, 523 Highland Avenue, S. W., Roanoke, Virginia 24016 Lanell Otey, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk C:'qS4yFilesX_,NOV 15COR.WI~D CERTIFICATE OF APPRECIATION PRESENTED TO EVA DARCEL WALTERS AS A MEMBER OF THE ROANOKE ARTS COMMISSION FROM MAY 4, 1998 TOAUGUST I0, 1999 ON THIS 22ND DAY OF NOVEMBER, 1999 IN RECOGNITION OF OUTSTANDING PUBLIC SERVICE FAITHFULLY RENDERED TO THE CITY OF ROANOKE. ATFEST: MAYOR MARY F. PARKER CITY CLERK CITY CLERKS Eva Darcel Walters 135 West Salem Avenue Apt. 4B Roanoke, Virginia 24011 '99 NOV-8 Iq2:02 The Honorable Mayor And Members of the Roanoke City Council 215 Church Avenue Roanoke, Virginia 24011 Dear Members of Council: I am submitting my resignation as a member of the Roanoke Arts Commission, effective August 10, 1999. I will be relocating to another state by the first week of September. It has been a great honor and with much appreciation that I was given the opportunity to serve on such a wonderful and dynamic commission. Eva Dare, el Walters cc: Brook Dickson ~ECEIVED CITY CLERI~S oFF "~ '99 NOV 11 P, tO :,43 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: Personnel Lapse for the First Quarter of Fiscal Year 1999-00 (July, 1999 - September, 1999) November 15, 1999 Personnel lapse is generated due to employee turnover and vacancies in City departments. For the current fiscal year, salary savings of $879,325 are projected as a result of these vacancies. The following figures represent the status of Personnel Lapse for Fiscal Year 1999-00 as of September 30, 1999: General Fund: Total Budgeted Personnel Lapse First Quarter Personnel Lapse Generated July August September $179,481 187,975 194,190 $561,646 ($879,325) Less Revenue Adjustment (96,367) Net First Quarter Reduction Personnel Lapse Balance Remaining after First Quarter $465,279 A fourth The status of lapse is reported to City Council as a Consent Agenda item. quarter report will provide a budget ordinance that encompasses all quarters, eliminates the budgeted lapse amount, adjusts affected departmental operating budgets and adjusts revenue estimates. Please let me know if you have any questions. Respectfully Submitted, J D, Ritchie Acting City Manager JDR:abh Honorable Mayor and Members of City Council November 8, 1999 Page 2 CC~ William M. Hackworth, City Attorney Diane S. Akers, Acting Assistant City Manager James D. Grisso, Director of Finance Robert K. Bengston, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Glenn D. Radcliffe, Director, Human Development George C. Snead, Director, Public Safety Mary F. Parker, City Clerk Sherman M. Stovall, Acting Budget Administrator Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #79-243-319 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: Your report requesting that public hearings be scheduled for Monday, December 20, 1999, at 7:00 p.m., to consider petitions from the Harrison Museum of African American Culture and the League of Older Americans, Inc., for exemption from taxation of certain real property located in the City of Roanoke, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, Council authorized public hearings to be held on Monday, December 20, 1999, at 7:00 p.m., in the City Council Chamber. It will be necessary for representatives of the Harrison Museum of African American Culture and the League of Older Americans, Inc., to be present at the public hearings. Failure to appear could result in a deferral of the public hearing(s) until a later date. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: Curtis J. Welcher, President, Board of Directors, Harrison Museum of African American Culture, 523 Harrison Avenue, N. W., Roanoke, Virginia 24016 Janet D. Nelson, President, Board of Directors, The League of Older Americans, Inc., P. O. Box 14205, Roanoke, Virginia 24038 Linda S. Bass, Acting Chief, Economic Development C:XMyFil~hNOV 15COR. WPD NOV 11 P4: 6 November 15, 1999 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: Please schedule public hearings for Monday, December 20, 1999, at 7:00 p.m. to discuss the requests for tax-exempt status for the League of Older Americans, Inc. (LOA Area Agency on Aging) and the Harrison Museum of African American Culture. LOA's request was to have been heard on Monday, November 15, 1999, and a public hearing had been scheduled. However, the organization rescinded its petition so that a parking lot (tax map number 1113204) could be added to the request. In the original tax-exemption petition, the executive director was not aware that the adjoining parking lot is taxed separately. mjp Respectfully submitted, James D. Ritchie Acting City Manager cc: Mary F. Parker, City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W, Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #15-110-178 SANDRA H. EAKIN Deput.,, Git;. Clerk Willis M. Anderson, Chair City of Roanoke Redevelopment and Housing Authority Board of Commissioners 2601 Cornwallis Avenue, S. E. Roanoke, Virginia 24014 Dear Mr. Anderson: This is to advise you that on November 8, 1999, Joseph F. Lynn qualified as a member of the Roanoke Redevelopment and Housing Authority Board of Commissioners for a term ending August 31,2003. Sincerely, /~~ Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority Board of Commissioners, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk C:'uMyFil~kNOV 15COR. WPD RECEI',/ED CITY CLERKS OFFICE Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joseph F. Lynn, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Redevelopment and Housing Authority for a term ending August 31, 2003, according to the best of my ability. (So help me God.) Subscribed and swom to before me this ?~__ day of~~ ARTHUR B. CRUSH, III, CLERK BY ~(~-~IA.~ ~-)f'~ef'~t~EPUTYCLERK C:WlyFiles\oct4.wpd. l.wpd Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #54-60-270 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of. the Council of the City of Roanoke which was held on Monday, November 15, 1999, Donald T. Thorne, Executive Director, Roanoke Valley SPCA, addressed Council with regard to the proposed new SPCA Adoption and Education Center. He advised that the SPCA will launch its capital campaign in the near future, with a goal to construct a new facility which is estimated to cost approximately $1.6 million, and community and local government support will be needed. It was the consensus of Council that the matter would be referred to 2000-01 budget study and/or the Capital Maintenance and Equipment Replacement Program. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: Donald T. Thorne, Executive Director, Roanoke Valley SPCA, Inc., P. O. Box 11863, Roanoke, Virginia 24022 James D. Grisso, Director of Finance Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C:kMyFilca~qOV I 5COR. W-PD November 1, 1999 Roanoke City Clerk City of Roanoke 215 Church Avenue, Room 456 Roanoke, VA. 24011 Dear Sir/Madame: The Roanoke Valley SPCA would like to be included on the Council Agenda of November 15, 1999 under Petitions and Communications. The subject would be to present a four minute video and a five minute presentation on our needs and plans for a new SPCA Adoption and Education Center. I would appreciate your consideration of this request. Sincerely, Donald T. Thorne, Executive Director A NON-I~OFIT. TAX DEDUCTIBLE CHARITY - PI:~TECTING ANIMALS FI:~)M ABUSE AND NEGLECT RECEIYED CITY CLERKS '"'-~'"'~ OOT 21 P457 EXECUTIVE COMMITTEE WILLIAM H. CARDER Patrick Henry Hotel Chairman MARYELLEN F. GOODLATTE Glenn Feldmann Darby & Goodlatte Chair-Elect JO ANN B. WEISSBART First Union National Bank Treasurer & Vice-Chair DON J. HARRISON First Union National Bank Secretary PATRICK N. SHAFFNER Sherertz Franklin Crawford Shaffner, Inc. Vice-Chairman WILLIAM F. TRINKLE Francis Realtors Vice-Chairman ROBERT S. CALLAHAN, JR 309 First Street Immediate Past-Chairman RAYMOND M. WALTER Waiter's Greenhouse At-Large R. MATTHEW KENNELL President DIRECTORS MICHAEL J. BRUNETTE Newschanne110 (WSLS-TV) M. HELEN BUTLER Carillon Health System VICTOR O. CARDWELL Woods Rogers & Hazlegrove CYNTHIA S. CASSELL Twist & Turns MICHAEL T. DITTRICH Pepsi Bottling Group ROBERT H. FETZER Building Specialists, Inc. G. LOGAN FORSYTH Chas. Lunsford Sons & Associates ELLIS L. GUTSHALL Valley Bank BONZ HART Meridium, Inc. JAMES N. HINSON First Virginia Bank-Southwest CAROLE J. HUGHES La De Da, Inc. F. GEOFFREY JENNINGS Frank L. Moose Jeweler, Inc. SUSAN W. JENNINGS The Arts Council of the Blue Ridge STEPHEN W. LEMON Briar Oak Investments JOHN G. MCLEOD McLeod & Company DONALD C. REID Bell Atlantic (ret.) JAMES D. RITCHIE City of Roanoke JAMES C. SEARS Center in the Square BARRY L. SNODGRASS American Electric Power R. CURTIS STEELE, JR. NoHolk Southern Corporation GARY D. WALTON Hotel Roanoke & Conference Center MICHAEL E. WARNER N & W Properties October 20,1999 Ms. Mary Parker City Clerk 215 Church Avenue, Room 456 Roanoke, VA 24011-1536 Dear Ms. Parker: I would like to request that Mr. William H. Carder, Chairman of Downtown Roanoke Incorporated, be given approximately 10 minutes to address City Council at their 2 PM meeting on Monday, November 15th, 1999. Mr. Carder will show a brief video and provide an overview of the accomplishments of our organization for fiscal year 1999. Please confmn with me at your earliest convenience if Mr. Carder is able to address council on November 15th. Thank You. Sincerely, Matt Kennell t'resident cc: William H. Carder DOWNTOWN ROANOKE INCORPORATED 310 FIRST STREET, S.W. · ROANOKE, VIRGINIA 24011 (540) 342-2028 · FAX 344-1452 www. downtownroanoke, org · e-ma#: dri@downtownroanoke, org MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 2t5 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAK1N Deputy Cily Clerk Dixie O. Sheets Clerk/Director of Finance Town of Marion P. O. Box 1005 Marion, Virginia 24354 Dear Ms. Sheets: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:\MyFiI~hNOV 15COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk D. G. Austin, Clerk Rockbridge County 150 South Main Street Lexington, Virginia 24450 Dear Mr. Austin: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia 'Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:hMyFite~\NOV 15COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: 1540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Deborah Sutton, Clerk City of Staunton P. O. Box 58 Staunton, Virginia 24402 Dear Ms. Sutton: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia I-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:hMy FiI~NOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-I536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy Git.,,' Clerk Bonnie Hamby, Clerk City of Waynesboro P. O. Box 1028 Waynesboro, Virginia 22980 Dear Ms. Hamby: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchrie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:~dyFilesLNOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Yvonne Ryan, Clerk City of Harrisonburg 345 S. Main Street Harrisonburg, Virginia 22801 Dear Ms. Ryan: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:~VIyFilesXNOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy Clt~ Clerk Doris F. Stover, Clerk/Treasurer Town of Edinburg P. O. Box 85 Edinburg, Virginia 22824 Dear Ms. Stover: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:WIyFile~LNOV 15COR. WP D MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S,W.. Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy Cit.', Clerk Dorothy Hutchinson, Clerk Town of Woodstock 135 North Main Street Woodstock, Virginia 22664 Dear Ms. Hutchinson: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:WlyFileguNOV 15COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: {540) 853-2541 Fax: {540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy CiLv Clerk Ed Daley, Clerk City of Winchester 15 North Cameron Street Winchester, Virginia 22601 Dear Mr. Daley: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia I-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:hMyFile~hNOV 15COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: /540) 853-2541 Fax: 1540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Dcput) CiD Clerk Carolyn S. Ross, Clerk Town of Vinton 311 South Pollard Street Vinton, Virginia 24179 Dear Ms. Ross: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:XMyFilesLNOV I 5COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clcrk Linda F. Wilson, Clerk Town of Abington P. O. Box 789 Abington, Virginia 24212-0789 Dear Ms. Wilson: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia I-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:'O~IyFilesXNOV 15COR. WP D MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: ~540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Paul B. Stegall, Clerk City of Bristol 497 Cumberland Street Bristol, Virginia 24201 Dear Mr. Stegall: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:XMyFilesXNOV 15COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Sharon P. Cassell, Clerk Town of Wytheville P. O. Drawer 533 Wytheville, Virginia 24382 Dear Ms. Cassell: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday d riving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:XMyFiI~sL,'qOV 15COR. WPD MARY E PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: /540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy Cit.,, Clerk Patricia Pendergrast, Clerk Town of Pulaski P. O. Box 660 Pulaski, Virginia 24301 Dear Ms. Pendergrast: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting 'City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:~lyFile~XNO¥ 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Roy I. Lloyd, Jr., Clerk City of Radford 619 Second Street Radford, Virginia 24141 Dear Mr. Lloyd' I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:~MyFiles~qOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S,W., Room 456 Roanoke. Virginia 2401 I-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN [)¢puD City Clerk Julie L. West, Clerk Town of Christiansburg 100 East Main Street Christiansburg, Virginia 24073 Dear Ms. West: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting otherVirginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:LMy FilesXNOV 1 $COR. WPD CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24.011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk November 17, 1999 File #20 SANDRA H. EAKIN Deputy Cit.~ Clerk Donna Boone-Caldwell, Clerk Town of Blacksburg P. O. Box 90003 Blacksburg, Virginia 24062-9003 Dear Ms. Boone-Caldwell: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:XMyFile~XNOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: {540) 853-2541 Fax: t540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN l)eputy City Clerk Forest G. Jones, Clerk City of Salem P. O. Box 869 Salem, Virginia 24153-0869 Dear Mr. Jones: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, ~ Mary F. ', CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:'xMyFiles'xNOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Mary H. Allen, Clerk Roanoke County P. O. Box 29800 Roanoke, Virginia 24018-0798 Dear Ms. Allen: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday d riving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc~ James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C: hMyFilcsXNOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Deborah Troutt, Clerk Town of Troutville P. O. Box 486 Troutville, Virginia 24175 Dear Ms. Troutt: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:~yFiles~NOV 15COR. WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: 1540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy City Clerk Nancy Lorton, Clerk Town of Buchanan P. O. Box 205 Buchanan, Virginia 24066 Dear Ms. Lorton: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:XMyFiI~XNOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 17, 1999 File #20 SANDRA H. EAKIN Deputy Cit.,., Clerk Penni McMichael, Clerk City of Lexington 300 E. Washington Street Lexington, Virginia 24450 Dear Ms. McMichael: I am enclosing copy of Resolution No. 34554-111599 calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout the year 2000; and inviting other Virginia 1-81 communities to join in this resolution. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager Peter F. Mullen, 1-81 Covered in Prayer Committee, 1725 Millbridge Road, Salem, Virginia 24153 C:hMyFilc~XNOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34554-111599. A RESOLUTION calling for increased driver safety, responsibility and awareness among communities along Virginia Interstate 81 during the 1999 holiday driving season beginning Friday, November 19 and throughout 2000. WHEREAS, according to Virginia Department of Transportation (VDOT), Virginia Interstate 81 is a vital economic and social lifeline for the communities of western Virginia, covering: 325 miles with 90 interchanges; serving 29 colleges; 48 historical districts; and uniting 60% of the state's population, and; WHEREAS, a common danger is posed to the citizens of western Virginia since, according to VDOT, traffic on 1-81 has doubled in the last 10 years, ranging from 30,000 to 60,000 vehicles per day with trucks making up 20 to 40 percent of the traffic mix, and; WHEREAS, each holiday season, traffic is especially heavy because of the number of families and students who travel Virginia I-81, and; WHEREAS, necessary future expansion and improvements to 1-81 will cause increased hazards and disruption, and; WHEREAS, each community along Virginia I-81 has a vested interest in promoting driver safety. H: U',,,llh~S UR.E S~'- 181 sat'~t THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City o fRoanoke will'j oin other municipalities in a call for increased driver safety, responsibility and awareness during the 1999 holiday season and throughout 2000. 2. The City Clerk is authorized to invite other Virginia I-81 communities to join in this resolution. 3. Given the joint nature of this resolution and the need for increased awareness, each participating municipality is invited to make a public announcement of its' resolution at 10:00 AM on Friday, November 19, 1999. ATTEST: City Clerk. H:~¥ffiAS UREb~- 181 safe/ MARY E PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 2401 I-1536 Telephone: (540) 853-2541 Fax: 1540) 853-1145 November 17, 1999 File #60-467 SANDRA H. EAK1N Deputy CiLv Clerk Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne I am enclosing copy of Ordinance No. 34555-111599 amending and reordaining certain sections of the 1999-2000 General and School Funds Appropriations, providing for appropriation of the following: $124,161.00 for music instrument replacement, a school bus, a fuel storage facility at Transportation, facility maintenance equipment, modular classroom relocation, grounds improvement and facility improvements at Patrick Henry High School; $23,300.00 for the Magnet School program to provide for operation of the Round Hill Montessori School; and $15,000.00 for the Flowers for Education program to provide funds for implementation of a horticulture curriculum at William Fleming and Patrick Henry High Schools. The abovereferenced measure was adopted by the COuncil of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure C:'4MyFileskNOV 15COR. W'PD Melinda J. Payne November 17, 1999 Page 2 pcz James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board C:~VIyFiles~qOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34555-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General and School Funds Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General and School Funds Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental $ 61,613,083 Transfers to Other Funds (1) .................................. 60,437,037 Fund Balance Reserved for CMERP - Schools (2) ............................. $ 967,776 School Fund Appropriations Education $134,704,382 Facilities (3-9) ............................................. 2,237,146 Magnet School 1999-2000 (10-11) ............................. 843,389 Flowers for Education 1999-2000 (12-14) ........................ 15,000 Revenue Education $132,013,592 Nonoperating (15) .......................................... 43,206,900 Magnet School 1999-2000 (16) ................................ 843,389 Flowers for Education 1999-2000 (17) .......................... 15,000 Fund Balance Reserved for CMERP - Schools (18) ........................... $ 1 ) Transfer to School Fund 2) Reserved for CMERP - Schools 3) Additions - Machinery and Equipment 4) Replacement- School Bus 5) Additions - Other Capital Outlays 6) Additions - Machinery and Equipment 7) Buildings 8) Additions - Other Capital Outlays 9) Buildings 10) Other Professional Services 11) Conventions/ Education 12) Purchased Services 13) Education and Recreational Supplies 14) Additional - Machinery and Equipment 15) Transfer from General Fund 16) Federal Grant Receipts 17) State Grant Receipts 18) Reserved for CMERP - Schools (001-004-9310-9530) (001-3324) (030-060-6006-6109-0821) (030-060-6006-6676-0808) (030-060-6006-6676-0829) (030-060-6006-6681-0821 ) (030-060-6006-6681-0851 ) (030-060-6006-6682-0829) (030-060-6006-6896-0851) (030-060-6319-6000-0313) (030-060-6319-6307-0554) (030-060-6559-6129-0381 ) (030-060-6559-6129-0614) (030-060-6559-6129-0821) (030-060-6000-1037) (030-060-6319-1102) (030-060-6559-1100) (030-3324) $ 47,686 (47,686) 12,629 44,851 38,160 975 2,270 2,149 23,127 12,300 10,000 7,000 3,000 5,000 47,686 22,300 15,000 (76,475) 0 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE Department of Finance November 15, 1999 RECEtVF. D f..,:i T Y CLEF:KS NOV 11 P5:04 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance School Board Request for Appropriation of School and School Capital Projects Funds We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate the following: $124,161.00 from the 1999-2000 Capital Maintenance and Equipment Replacement Fund for music instrument replacement, a school bus, a fuel storage facility at Transportation, facility maintenance equipment, modular classroom relocation, grounds improvements, and facility improvements at Patrick Henry High School. $22,300.00 for the Magnet School program to provide for the operation of the Round Hill Montessori School. This is the second year of a three-year funding cycle and is a continuing program. The program is one hundred percent reimbursed by federal funds. $15,000.00 for the Flowers for Education program to provide funds for the implementation of a horticulture curriculum at William Fleming and Patrick Henry High Schools. The program will provide students with disabilities opportunities for competitive employment. The new program expects to serve five to seven students during the first year of a two-year funding cycle. The program is one hundred percent reimbursed by state funds. We recommend that you concur with this request of the School Board. JDG/hrh/pac '~~t Melinda J. Payne, Chairman Marsha W. Ellison Brian J. Wishneff F. B. Webster Day, Vice Chairman Sherman P. Lea E. Wayne Harris, Ed.D., Superintendent Charles W. Day ~ECEIYE~] Ruth C. Willson Cindy H. Lee, Clerk of the Board ['ITV m rm~c n~'r".r? Roonoke ~' City 5chool Boord P.O. B'~i~t~ ~tc~l,o~5'~c~ia ~40~ · S40-8~-~8~ · Fax: S40-8S3-~gS~ November 10, 1999 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board at its November 9 meeting voted to respectfully request the Roanoke City Council to appropriate funds for the following programs: $124,161.00 from the 1999-2000 Capital Maintenance and Equipment Replacement Fund for music instrument replacement, a school bus, a fuel storage facility at Transportation, facility maintenance equipment, modular classroom relocation, grounds improvements, and facility improvements at Patrick Henry High School. $22,300.00 for the Magnet School program to provide for the operation of the Round Hill Montessori School. This is the second year of a three-year funding cycle and is a continuing program. The program is one hundred percent reimbursed by federal funds. $15,000.00 for the Flowers for Education program to provide funds for the implementation of a horticulture curriculum at William Fleming and Patrick Henry High Schools. The program will provide students with disabilities opportunities for competitive employment. The new program expects to serve five to seven students during the first year of a two-year funding cycle. The program is one hundred percent reimbursed by state funds. Preparing Students for Success Members of Council Page 2 November 10, 1999 re CC: The Board appreciates the approval of these requests. Sincerely, Cindy Hi Lee, Clerk Ms. Melinda ]. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mr. William L. Murray Mr. ]ames D. Ritchie Mr. William M. Hackworth Mr. 3ames D. Grisso Ms. Ann Allen (with accounting details) RECEIVED CITY CLERI'~S OFFICE '99 NO¥ 10 P5:39 Roanoke, Virginia November 15, 1999 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Please reserve space November 15, Briefing on Leaf Collection. 1999, on Council's 2:00 p.m. agenda for a Respectfully submitted, s D. Ritchie City Manager CC: City Attorney Director of Finance SOLID WASTE MANAGEMENT DEPARTMENT The 1999 Bagged Leaf Program Information Collection begins Monday, November 1, 1999. Collection ends Friday, December 17, 1999. No collection during Thanksgiving week (November 22-26, 1999). All bagged leaves must be placed at the curb for collection. (No bagged leaves will be picked up at alley.) The city will be divided into four (4) quadrants. Each quadrant will be divided into three (3) zones. Collection schedule as follows: (1) Mondays, Northwest quadrant (2) Tuesdays, Northeast quadrant (3) Wednesdays, Southeast quadrant (4) Thursdays, Southwest quadrant Three crews and trucks will be assigned one (1) zone in each quadrant per day. Crews will work (4) ten hour days, Monday through Thursday. Due to inclement weather or heavy work loads, collection may take place on Friday and Saturday in order to remain on schedule for that week. (Public information of this decision will be made by Wednesday of each week.) Public information concerning this years bagged leaf collection program has been provided to the news media. Ads placed in The Roanoke Times, The Roanoke Tribune, an article in CityPage and continuous running on Channel 3 (Public Television) is scheduled. Citizens having problems or questions may call 853-2000 for information. .) II i! i! ROANOKE CITY RE PARKS & CREATION LOOSE~BULK LEAF COLLECTION 1999 - 2000 The City of Roanoke Annual Loose/Bulk Leaf Collection will begin on November 15, 1999 and is planned to be completed by January 30, 2000. This will be a combined effort of the Roanoke City Parks and Recreation and Street Maintenance Departments, with assistance from the Roanoke City Sheriff's Department. Personnel and equipment will be distributed equally in all four quadrants of the City simultaneously. Each quadrant will be subdivided into six to nine collection zones, with the goal of completing leaf collection in each zone in one week. There will only be one collection cycle for each zone. Inclement weather may cause some delays in the completion schedules. A map will be published in the Neighbor's Section of the Roanoke Times on November 4, 1999 identifying the collection zones and the planned collection schedule. The collection schedule will be updated as necessary. Residents can review updated collection schedules for their neighborhoods by referring to the Roanoke Times City Page, the City's Website, RVTV Channel 3, and by picking up written information distributed from the libraries, fire stations, recreation centers, and municipal buildings. Citizens who do not wish to wait for their regularly scheduled loose/bulk leaf collection can bag their leaves, which will be picked up weekly by the Solid Waste Department, or can call for a special leaf collection at a cost of $40.00. For this special collection, citizens may call the citizen's Respond telephone number 853-2000. Attachments: Zone Map Planned Collection Schedule Street List by Quadrant WHAT ZONE ARE YOU IN? CURBSIDE LEAF PICK-UP BEGINS NOV. 15TH Leaf Collection Schedules and Procedures · Crews will work in all four quadrants of the city each day, beginning November 15. Please Remember... · Leaf piles should not contain brush, debris or ,*wigs of any kind. · Pile your leaves on the curb, NOT IN THE STREET! · While every attempt will be made to have leaf collection finished by January 30, there may be delays ,~ue to inclement weather. · For schedules of zone coverage, keep your eye on the Neighbors Section and tune to Cable Channel 3. · Special leaf pick-up in addition to the scheduled zone coverage is available for a small service fee of $40; call 853-2000. Save This Map & Watch Cable Channel 3 and The Roanoke Times for Zone Coverage I For Information, call 853.2000 I~ECEI~£D £'ITY CLERKS i]FFi;''F. ,~,: NOV 11 AtO :44 Roanoke, Virginia November 15, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Briefing - Status of Capital Improvement Program Please reserve space on the November 15, 1999 City Council agenda for a briefing (5 minutes) on the status of the Capital Improvement Program. Respectfully submitted, Ja~es D. Ritchie Acting City Manager CC: Acting Assistant City Manager Acting Budget Administrator City Attorney City Clerk Director of Finance Status of Capital Improvement Program VIRGINIA,CHARTERED 1882 Looking Back · During FY 1996-97 · Partici_oatory 0rocess used to develop the Capital Improvement Program (CIP) and to determine the projects to be included in the $39.03 million bond referendum. · Partici_oatory 0rocess included representatives from: - City Staff - Planning Commission - Neighborhood Partnership -Central Council PTA - Regional Chamber of Commerce -Downtown Roanoke, Incorporated - School Administration ClP FY 1998-2002 · FY 1998-2002 ClP included projects funded from the $39.03 million bond referendum: · Bridges - $2.8 million · Buildings - $8.202 million · Economic Development - $2.75 million · Parks - $4.8 million · Storm Drains - $2.6 million · Public Schools - $13.623 million · Streets and Sidewalks - $4.255 million CIP FY 1999-2003 · Updated ClP for FY 1999-2003 presented to City Council in January 1999. · Update included: · Projects completed during the last fiscal year and no longer included in the ClP. · New projects considered by City Council and added to the ClP. · Projects requiring additional funding. CIP FY 1999-2003 · Current ClP (FY 1999-2003), as revised, totals $322.5 million · Buildings - $51.8 million · Economic Development - $12.7 million · Parks- $8.1 million · Schools - $67.4 million · Storm Drains - $54.8 million · Streets/Sidewalks/Bridges - $58.1 million · Enterprise Funds - $69.6 million Unfunded CIP Requests · Unfunded (Priority II) requests total $160.9 million · Buildings - $80.3 million · Economic Development - $2.9 million · Parks - $22.3 million · Schools - $12.5 million · Storm Drains - $31.2 million · Streets and Sidewalks $8.1 million · Miscellaneous - $3.6 million CIP FY 2000-2004 · Process of updating the CIP for FY 2000-2004. · While additional fundin? for capital projects is not available, the ur~date will focus on: ,. Updating the status of projects previously approved and funded by City Council. ,. Identifying projects completed during the last fiscal year and no longer included in the CIP. ,. Identifying projects requiring additional funding. ,. Updating the list of Priority II - Unfunded Capital Project Requests. Looking Ahead · Provide City CounGil with updated CIP for FY 2000-2004. · Obtain the inr~ut of City_ Council as to priorities for future capital projects. · Continue to build debt capacity to fund future capital projects. Current Capital Improvement Program Fiscal Year 1999 - 2003 (Revised) PROJECT CATEGORYf~r~rLI:: CAPITAL FUND: Buildings 1. Peters Creek Extension Fire Station 2. Police Firearms Training Range 3. Employee Parking Facilities 4. Jefferson Center - Phase II - The Perfom~ance Hall Renovation 5. Communications Systems Upgrade 6. Gainsboro Library Branch Improvements 7. New Police Building 8. Regional FIRE-EMS Training Academy 9. Shenandoah Hotel Rehabilitation 10. Victory Stadium Replacement/Renovations 11. Roanoke Higher Education Center Total - Buildings Economic Development 1. Roanoke Centre for Industry & Technology (RCIT) Development 2. Improvements to VA Museum of Transportation 3. Enterprise Zone Two 4. Innotech Expansion 5. Roanoke Electric Steel Industrial Access Project 6. Henry Street Redevelopment Plan Total - Economic Development Co Parks 1. Railside Linear Walk 2. Neighborhood Park Improvements 3. Mill Mountain Park Improvements 4. Mill Mountain Greenway 5. Franklin Road Gateway ESTIMATED COST ADDITIONAL OF PROJECT DESIGNATED FUNDING COMPLETION FUNDING REQUIRED 888,597 $ 888,597 $ 0 158,000 158,000 0 1,200,000 1,200,000 0 2,800,000 2,800,000 0 6,864,730 6,864,730 0 193,075 193,075 0 5,200,000 5,200,000 0 837,845 837,845 0 7~,0(~) 7,50,0{){) 0 10,500,000 1,500,000 9,000,000 22,400,000 22,400,000 0 51,792,247 $ 42,792,247 $ 9,000,000 8,739,138 $ 6,401,425 $ 2,337,713 1,777,000 1,777,000 0 249,650 249,650 0 665,000 665,000 0 970,607 970,607 0 329,801 329,801 0 12,731,196 $ 10,393,483 S 2,337,713 2,603,000 $ 2,603,000 $ 0 4,000,000 4,000,000 0 500,000 500,000 0 740,000 740,000 0 300,000 300,000 0 SOURCES FOR ADDITIONAL FUNDING REQUIRED Future funding needed Total. Parks $ 8,143,000 $ 8,143,000 $ 0 Current Capital Improvement Program Fiscal Year 1999 - 2003 (Revised) D. Public Schools 1. Removal of Asbestos Materials 2. Improvements to Huff Lane and Round Hill Schools 3. Middle School Modernization 4. School Technology 5, Classroom Additions w/Library-Media Center Expansion & Air Conditioning 6. Cooling System Replacement & Additions 7. Elementmy School Additions w/Air Conditioning Physical Education Facilities 8. Element=ry School Additions w/Air Conditioning 9. High School Field House Additions 10. High School Facility Study 11. Governor's School Total. Schools E. Sto~n Drains 1. Neighborhood Storm Drain Program 2. Peters Creek Flood Reduction Project 3. Roanoke River Flood Reduction Project 4. CORPS of Engineers Mapping Project Total. Storm Drains Streets, Sidewalks end BHdges 1, Bridge Renovation Program 2. Traffic Signals - Replacement 3. Computerized Traffic Signal System 4. VDOT Highway Projects 5. Curb, Gutter and Sidewalk Program - Neighborhood ($2,000,000) - Outlook Roanoke Recommendations - Church Avenue ($90,000) - William son Road ($480,000) - Williamson Road Corridor Study - Recommendations ($575,000) 6, I - 581 Interchange 7. Kirk Avenue Improvements 8. Roadway Safety Improvement Program 9. Traffic Signals - Installation of New Signals 10, Emergency Vehicle Traffic Signal Preemption Program Total - Streets and Sidewalks GRAND TOTAL - CAPITAL FUND ESTIMATED COST ADDITIONAL OF PROJECT DESIGNATED FUNDING COMPLETION FUNDING REQUIRED $ 4,700,000 $ 4,700,000 2,342,922 2,342,922 33,220,000 33,220,000 9,237,000 7,137,000 4,250,000 550,000 4,055,000 255,000 3,000,000 350,000 250,000 $ 67,404,922 7,546,096 4,013,522 43,000,000 200,000 54,759,618 7,675,589 1,019,553 1,350,000 34,423,000 4,500,842 $ 0 0 0 2,100,000 0 3,700,000 3,800,000 0 2,750,000 3,000,000 350,000 250,000 3,250,000 0 51,454~922 $ 15,950,000 7,546,096 $ 0 4,013,522 0 43,000,000 0 200,000 0 54,759,618 $ 0 7,675,589 $ 0 1,019,553 0 1,350,000 0 34,423,000 0 4,500,842 0 6,300,000 6,300,000 0 110,519 110,519 0 375,000 375,000 0 1,500,786 1,500,786 0 758,747 758,747 0 $ 58,014~036 $ 58,014,036 $ 0 $ 252,845~019 $ 225,557,306 $ 27~287,713 SOURCES FOR ADDITIONAL FUNDING REQUIRED Futura State Capital Bond Issue Futura Literary Fund Loans Future Literary Fund Loans or VPSA Bond Issue Future Literary Fund Loans Futura Literary Fund Loans Future Capital Maintenance and Equipment Replace Funds Futura Capital School Funds Current Capital Improvement Program Fiscal Year 1999 - 2003 (Revised) PROJECT CATEGORYITITLE PROPRIETARY FUNDS: G. Civic Center Fund 1. Capital Maintenance and Major Repairs Total - Civic Center Fund H. Sewage Treatment Fund 1. Sanitan/Sewer Infiltration/Inflow Removal 2. Wastawater Treatment Needs Total - sewage Fund I. Water Fund 1. Franklin Road Water Main Replacement Total - Water Fund J. Utility Line Services Fund 1 Administrative & Operational Plant Replacement Total - Utility Line Services Fund TOTAL - PROPRIETARY FUNDS GRAND TOTAL - ALL FUNDS - CURRENT ClP ESTIMATED COST ADDITIONAL OF PROJECT DESIGNATED FUNDING COMPLETION FUNDING REQUIRED $ 2,110,317 $ 2,110,317 $ 0 $ 2,110,317 $ 2,110,317 $ 0 $ 2,600,000 $ 2,600,000 $ 0 63,000,000 63,000,000 0 $ 65,600,000 $ 65,600,000 $ 0 $ 607,640 $ 607,640 $ 0 $ 607,640 $ 607,640 S 0 1,300,000 $ 0 $ 1,300,000 $ 0 $ 69,617,957 $ 68,317,957 $ 322,462,976 $ 293,875,263 $ SOURCES FOR ADDITIONAL FUNDING REQUIRED 1,300,000 Utility Line Services Fund Retained Earnings 1,300,000 1,300,000 28,587,713 PRIORITY II UNFUNDED CAPITAL PROJECT REQUESTS PROJECT CATEGORY~ITLE Projects included in the Priority II Unfunded Capital Project Requests listing are not recommended for funding at this time. However, these projects will continue to be evaluated on a recurring basis and recommended to City Council for programming as project priority and funding availability dictates. A. Buildings PROJECT ESTIMATED COST Fire/EMS Station (2 new fire stations) New Main Library Long Range Facilities Plan $ 3,750,000 25,842,785 40,500,000 · Priority 1. Police Building Phase II · Priority 2. One-Stop Shopping Center For Human Services Agencies · Priority 3. Additions to Courts Building · Priority 4. Reallocation of Space within Municipal Complex New Animal Control Facilities Civic Center - Capital Maintenance and Parking Garage 6,000,000 21,500,000 10,000,000 3,000,000 700,000 9,491,000 Subtotal - Buildings $ 80,283,785 B. Economic Development Roanoke Centre for Industry & Technology (RCIT) Development Interior Improvements to Virginia Museum of Transportation $ 2,337,713 600,000 Subtotal - Economic Development $ 2,937,713 PRIORITY II (continued) UNFUNDED CAPITAL PROJECT REQUESTS PROJECT CATEGORY/TITLE C. Miscellaneous 2. 3. 4. Capital Request - YWCA - The Children's Garden Capital Request - Northwest Child Development Center Roanoke Renaissance Recommendations Corps of Engineering Mapping Project - Phases II - V (automated mapping and utility locations) Subtotal - Miscellaneous Parks 1. Beautification Program (Major Access Routes) 2. * New Neighborhood Parks (one each in NE and NW City) 3. * Regional/Community Park Improvements (at Wasena, Huff Lane and Mill Mountain) 4. * Family Water Park at Fallon Park 5. * Regional Sports Complex 6. * School Based Recreation Facilities 7. * Community Recreation Center Improvements (at Eureka, Norwich, Garden City, Mountain View and Buena Vista) 8. * Multi Purpose Recreation Center These items may become high priorities based on the completion of Parks and Recreation's Master Plan and thus be potentially funded in the recent bond referendum. 10. I1. Satellite Maintenance Facilities (four areas to maintain equipment) Leaf Recycling Program Feasibility Study for Alternate Means of Transportation from Downtown to Mill Mountain Subtotal - Parks PROJECT ESTIMATED COST $ 400,000 400,000 1,633,000 1,200,000 $ 3,633,000 $ 350,000 5,000,000 2,500,000 2,200,000 2,300,000 210,000 1,000,000 7,100,000 1,315,000 255,000 90,000 $ 22320,000 PRIORITY II (continued) UNFUNDED CAPITAL PROJECT REQUESTS PROJECT CATEGORY/TITLE E. Schools Go 2. 3. 4. 5. Air Conditioning Replacements and Additions Elementary Additions with Gyms and Air Conditioning Elementary Additions with Air Conditioning Governor's School Expansion High School Renovations Subtotal - Public Schools Storm Drains Storm Drain Program (various flood reduction needs) Subtotal - Storm Drains Streets and Sidewalks ° Arterial Street Lighting Improvement Program Curb, Gutter and Sidewalk Program - Phase II ($1,033,075 existing unfunded curb & gutter requests $5,000,000 new requests over the next five years) Traffic Signals - Installation of New Signals PROJECT ESTIMATED COST $ 3,800,000 2,750,000 3,000,000 2,870,000 ? $12,420,000 $ 31,242,000 $ 31,242,000 $ 900,000 6,033,075 1,100,000 Subtotal - Streets and Sidewalks $ 8,033,075 Total - Unfunded Project Requests $160,869,573 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #236-428 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34557-111599 authorizing the appropriate City officials to enter into a Community Development Block Grant Agreement, and any necessary amendments thereto, with the Northwest Child Development Center, in the amount of $250,000.00, upon certain terms and conditions, and for the purposes specified in the report of the Acting City Manager under date of November 15, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: John Brown, President, Northwest Child Development Center, 1523 Melrose Avenue, N. W., Roanoke, Virginia 24017 Charlene Chambers, Acting Executive Director, Northwest Child Development Center, 1523 Melrose Avenue, N. W., Roanoke, Virginia 24017 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Monitor, Office of Grants Compliance C:kMyFilcs~IOV I $COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34557-111599. A RESOLUTION authorizing the appropriate City officials to enter into a Community Development Block Grant (CDBG) Agreement, and any necessary amendments thereto, with the Northwest Child Development Center, upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the Acting City Manager or the Acting Assistant City Manager and City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, a CDBG Agreement with the Northwest Child Development Center, and any necessary amendments thereto, within the limits of funds set forth, and for the purposes specified, in the City Manager's report to this Council dated November 15, 1999. 2. Such Agreement shall be in substantially the same form as the attachment to the report of the City Manager, and shall be approved as to form by the City Attorney. ATTEST: City Clerk. H:XR.ES'~q.-CDBG-NWCDCenter- 11 - 15-99 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #236-428 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34556-111599 amending and reordaining certain sections of the 1999-2000 General Fund and Grant Fund Appropriations, providing for transfer of $250,000.00, in connection with execution of a Community Development Block Grant Agreement with the Northwest Child Development Center. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget Charles A. Harlow, Grants Monitor, Office of Grants Compliance C:MMyFiI~sXNOV 15COR.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34556-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General Fund and Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General Fund and Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental Transfers to Other Funds (1-2) ................................ Grant Fund Appropriations Community Development Northwest Child Development Center (3) ........................ Revenue Community Development Transfer from General Fund (4) ............................... 1 ) Transfer to Capital Projects Fund (001-004-9310-9508) $ (250,000) 2) Transfer to Grant Fund (001-004-9310-9535) 250,000 3) Northwest Child Development Center (035-002-5287-5287) 250,000 4) Transfer from General Fund (035-002-5287-1371) 250,000 $ 61,468,534 60,292,488 $ 5,630,198 250,000 $ 5,630,198 250,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Roanoke, Virginia November 15, 1999 Report Number 99-50 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: Authorization to execute a 1999-2000 CDBG Agreement with the Northwest Child Development Center (NCDC). II. BACKGROUND: Northwest Child Development Center (NCDC) currently leases the building they occupy (1523 Melrose Avenue, NW) from the Southwest Virginia Community Development Fund (SVCDF) for use as a daycare center. Northwest Child Development Center approached City Council on December 21, 1998, requesting one time funding assistance in the amount of $400,000 to purchase and renovate property at 1523 Melrose Avenue, NW. City Council appropriated Community Development Block Grant (CDBG) funds on June 21, 1999 by Ordinance No. 34348-062199, including $100,000 in grant funds for the NCDC. The FY 1999-2000 General Fund budget contains $600,000 in capital funding for the renovation of Victory Stadium. Funding in the amount of $300,000 from this funding source was earmarked for the NCDC to fully fund their original request for $400,000. CURRENT SITUATION: Northwest Child Development Center, a 501(c)(3) non-profit corporation, is now requesting funding in the amount of only $350,000 to acquire the building. As owners of the property, NCDC will be able to obtain other funding sources to cover the cost of renovating the building within the next five years. Various foundations and organizations are hesitant in providing grants for projects to non-profit organizations that lease rather than own the property they occupy. Honorable Mayor and Members of City Council Report No. 99-50 November 15, 1999 Page 2 CDBG funds., in the amount of $100,000 and $250,000 from the general fund will be used by NCDC to purchase the facility. These funds will be provided in the form of a grant. llI. ISSUES: A. Benefit to the City B. Funding C. Timing D. Compliance with Federal regulations IV. ALTERNATIVES: Authorize the Acting City Manager or the Acting Assistant City Manager to execute, and the City Clerk to attest, the agreement with the Northwest Child Development Center (similar in form and content to Attachment A), providing a $100,000 grant of CDBG funds and $250,000 from the General Fund for the acquisition of the building located at 1523 Melrose Avenue, NW, Roanoke, Virginia, with said agreement to be approved as to form by the City Attorney. Benefit to the City will be the continuation of social, educational and recreational activities and programs for low to moderate income youth in the northweSt corridor of the city and the provision of the future expansion of this program. Funding in the amount of $100,000 in Grant Funds is available in the following CDBG accounts numbers: 035-094-9441-5287 $63,979 035-095-9541-5287 $33,057 035-097-9741-5287 $ 2,964 Funding in the amount of $250,000 is available in General Fund account number 001-004-9310-9508 (Transfer to Capital Projects Fund) 3. Timing is important to ensure timely acquisition of the facility. Compliance with Federal regulations would be achieved in the acquisition of this building, as long as the Northwest Child Development Center continues its mission, Honorable Mayor and Members of City Council Report No. 99-50 November 15, 1999 Page 3 thus providing a program that benefits low to moderate income youth. Do not authorize the Acting City Manager or the Acting Assistant City Manager to execute, and the City Clerk to attest, the agreement with the Northwest Child Development Center (similar in form and content to Attachment A), providing a $100,000 grant of CDBG funds and $250,000 from the General Fund for the acquisition of the building located at 1523 Melrose Avenue, NW, Roanoke, Virginia, with said agreement to be approved as to form by the City Attorney. Benefit to the City would be nothing; and efforts to address the needs of additional low to moderate income youth may be impeded. 2. Funding would not be an issue. 3. Timing would not be an issue. 4. Compliance with Federal regulations would not be an issue. V. RECOMMENDATION: City Council concur with Alternative A and authorize the Acting City Manager or the Acting Assistant City Manager to execute, and the City Clerk to attest, the agreement with the Northwest Child Development Center (similar in form and content to Attachment A), providing a $100,000 grant of CDBG funds and $250,000 from the General Fund for the acquisition of the building located at 1523 Melrose Avenue, NW, Roanoke, Virginia, with said agreement to be approved as to form by the City Attorney. Bo City Council authorize funding transfer of $250,000 from the General Fund Transfer to Capital Projects Fund to the Transfer to Grant Fund. Council establish a revenue estimate of the same in the Grant Fund and an equal appropriation in an account to be established in the Grant Fund by the Director of Finance. Respectfully submitted, James D. Ritchie Acting City Manager Honorable Mayor and Members of City Council Report No. 99-50 November 15, 1999 Page 4 attachment IDR/CAH CC~ Diane S. Akers, Acting Assistant City Manager William M. Hackworth, City Attorney James D. Grisso, Director of Finance Sherman M. Stovall, Acting Budget Administrator Charles A. Harlow, Grants Specialist Glenn Radcliffe, Director of Human Development Charlene Chambers, Acting Executive Director, Northwest Child Development Center John Brown, President, Northwest Child Development Center Attachment A U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT GRANT AGREEMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SPECIAL TERMS AND CONDITIONS FOR SUBGRANTEES (CONTRACTS $10,000 OR UNDER) "Section 3" Compliance in the Provision of Training, Employment and Business Opportunities: The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development (HUD) and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170 lu. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. The contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. The contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development 24 CFR Part 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Attachment A Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. e Equal Employment Opportunity - Activities and contracts not subject to Executive Order 11246, as amended: In carrying out the Program, the Subgrantee shall not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The Subgrantee shall take affirmative action to insure that applicants for employment are employed, and that employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Subgrantee shall post in conspicuous places available to employees and applicants for employment, notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The Subgrantee shall state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. The Subgrantee shall incorporate the foregoing requirements of this paragraph in all of its contracts for Program Work, and will require all of its contractors for such work to incorporate such requirements in all subcontracts for Program Work. The Subgrantee further agrees that it will be bound by the above equal opportunity clause with respect to its own employment practices when it participates in Federally-assisted construction work; provided, that if the Grantee so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such government which does not participate in work on or under the contract. The Grantee agrees that it will assist and cooperate actively with the Department and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor; that it will furnish the Department and the Secretary of Labor such compliance; and that it will otherwise assist the Department in the discharge of 2 Attachment A its primary responsibility for securing compliance. The Subgrantee further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for, Government contracts and Federally-assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal opportunity clause as may be imposed upon contractors and subcontractors by the Department or the Secretary of Labor pursuant to Part II, Subpart D, or the Executive Order. In addition, the Subgrantee agrees that if it fails or refuses to comply with these undertakings, the Department may take any or all of the following actions: cancel, terminate or suspend in whole or in part the grant or loan guarantee; refrain from extending any further assistance to the Subgrantee under the Program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from such Grantee; and refer the cause to the Department of Justice for appropriate legal proceedings. Federal Labor Standards Provision: Except with respect to the rehabilitation of residential property designed for residential use for fewer than eight families, the Subgrantee and all contractors engaged under contracts in excess of Two Thousand Dollars ($2,000.00) for the construction, prosecution, completion or repair of any building or work financed in whole or in part with assistance provided under this Agreement shall comply with HUD requirements pertaining to such contracts and the applicable requirements of the regulations of the Department of Labor under 29 CFR Parts 3 and 5, governing the payment of wages and the ratio of apprentices and trainees to journeymen; provided that if wage rates higher than those required under such regulations are imposed by State or local law, nothing hereunder is intended to relieve the Subgrantee of its obligation, if any, to require payment of the higher rates. The Subgrantee shall cause or require to be inserted in full in any such contracts subject to such regulations, provisions meeting the requirements of 29 CFR 5.5. No award of the contracts covered under this section of the Agreement shall be made to any contractor who is at the time ineligible under the provisions of any applicable regulations of the Department of Labor to receive an award of such contract. Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto, including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Subgrantee shall cause or require a covenant running with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis or race, color, religion, sex or national origin, in the sale, Attachment A lease or rental, or in the use or occupancy of such land or any improvements erected or to be erected thereon, and providing that the Subgrantee and the United States are beneficiaries of and entitled to enforce such covenant. The Subgrantee, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. Obligations of Subgrantee with Respect to Certain Third-party Relationships: The Subgrantee shall remain fully obligated under the provisions of the Agreement, notwithstanding its designation of any third party or parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement to the Subgrantee. Any Subgrantee which is not the Applicant shall comply with all lawful requirements of the Applicant necessary to insure that the program, with respect to which assistance is being provided under this Agreement to the Subgrantee, is carried out in accordance with the Applicant's Assurances and certifications, including those with respect to the assumption of environmental responsibilities of the Applicant under Section 104(h) of the Housing and Community Development Act of 1974. lnterest of Certain Federal Officials: No member of or delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. e Interest of Members, Officers or Employees of Grantee, Members of Local Government Body~ or other Public Officials: No member, officer or employee of the Subgrantee, or its designees or agents, no member of the governing body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The Subgrantee shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section. J Prohibition Against Payments of Bonus or Commission: The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance, or HUD approval or applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974, or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. 4 Attachment A e "Section 109": This Agreement is subject to the requirements of Section 109 of the Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States shall on the grounds of race, color, religion, sex or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds available under this title. 10. Access to Records and Site of Employment: This Agreement is subject to the requirements of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended. Access shall be permitted during normal business hours to the premises for the purpose of conducting on-site compliance reviews and inspecting and copying such books, records, accounts, and other material as may be relevant to the matter under investigation and pertinent to compliance with the Order, and the rules and regulations promulgated pursuant thereto by the Subgrantee. Information obtained in this manner shall be used only in connection with the administration of the Order, the administration of the Civil Rights Act of 1964, as amended, and in furtherance of the purpose of the Order and that Act. Attachment A AGREEMENT THIS AGREEMENT is made and entered into this by and between the following parties: day of 1999, The Grantee - City of Roanoke, Virginia 215 Church Avenue, SW Roanoke, Virginia 24011 and the Subgrantee - Northwest Child Development Center 1523 Melrose Avenue, NW Roanoke, Virginia 24017 WITNESSETH: WHEREAS, the Northwest Child Development Center (NCDC) desires to acquire a building located at 1523 Melrose Avenue, NW, to provide needed services to low and moderate income youth and to serve as a day care center for children in the northwest area of the City. VO-IEREAS, the Northwest Child Development Center desires to acquire the building they occupy which will allow them, within the next five years, renovate and/or construct an addition to the existing building for expansion of the program services to serve additional youth; WHEREAS, the Roanoke City Council has authorized as a part of the City's Community Development Block Grant ("CDBG") program the grant of funds to the Northwest Child Development Center toward the purchase of the building located at 1523 Melrose Avenue, NW, and Council had, by Resolution No. -11__99, adopted November__, 1999, authorized the execution of this grant agreement; and WHEREAS, the United States Department of Housing and Urban Development ("HUD") has declared the use of CDBG funds for this purpose to be an eligible activity if carried out in accordance with applicable federal, state, and local statutes and regulations. NOW, THEREFORE, the Grantee and Subgrantee do mutually agree to: 1. SCOPE OF SERVICES: The Grantee shall provide the Subgrantee a grant in the amount of $100,000 in Community Development Block Grant (CDBG) funds and a grant of $250,000 in City funds for the purpose Attachment A of purchasing a building located at 1523 Melrose Avenue, NW, to serve children of low- and moderate-income families currently being served. After the property has been acquired, the Subgrantee will actively seek additional funding in order to make certain repairs to the building, as well as to purchase adjoining land in order to add to the existing structure. 2. TIME OF PERFORMANCE: The draw-down of funds under this Agreement may be made during the week of November 22, 1999. The obligation of the Subgrantee to use the property at 1523 Melrose Avenue, NW to benefit low and moderate income persons shall continue until November 22, 2004. 3. BUDGET: The total budget for this project is estimated to be $350,000.00. Funding sources for this project are as follows: City of Roanoke FY 1999-2000 CDBG Grant City of Roanoke FY 1999-2000 General Fund Grant $100,000.00 $250,000.00 Total $350,000.00 4. PROPOSED PAYMENT SCHEDULE AND PROCEDURES: Request(s) for payment(s) are to be submitted to the Office of Grants Compliance, accompanied by an attorne)~s settlement statement indicating acquisition price for the building at 1523 Melrose Avenue, NW. Payment for the building will be made to the Subgrantee based on the settlement statement within ten (10) working days fi.om date of receipt, provided all compliance issues are met. Also, payment for partial cost of the new furnace will be made to the Subgrantee within ten (10) working days from date of receipt of the payment request and a copy of the invoice for the furnace. 5 INDEMNIFICATION: Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of Subgrantee including: (a) Subgrantee use of the streets or sidewalks of the City or other public property; (b) the performance under this Agreement; (c) the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with Subgrantee on account thereof, Subgrantee upon notice given to it by the City or any of its officers, employees, agents, 2 Attachment A volunteers or representatives, will pay all costs of defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgement being awarded against the City or any or its officers, employees, agents, volunteers or representatives, either independently or jointly with Subgrantee then Subgrantee will pay such settlement or judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 6. COMPLIANCE WITH FEDERAL REGULATIONS: The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in Attachment A and all other applicable federal regulations relating to specific programs performed hereunder. 7. UNIFORM ADMINISTRATIVE REQUIREMENTS: The Subgrantee shall comply with the requirements and standards of OMB Circular No. A-122, "Cost Principles for Non Profit Organizations" and with OMB Circular No. A-110. 8. PROGRAM INCOME: "Program income" means gross income received by the Grantee or Subgrantee directly generated from the use of CDBG funds. Program income, if any, from sale of this property or other sources, shall be submitted to the City within five (5) days of its receipt by the Subgrantee. Program income does not include proceeds from fund-raising activities carded out by the Subgrantee. No program income is anticipated. 9. RECORDS AND REPORTS: The Subgrantee shall maintain full and accurate records with respect to all matters covered under this Agreement. All records pertaining to this Agreement and the services performed pursuant to it, shall be retained for a period of five (5) years after the expiration date of this Agreement or its amendments. Appropriate City and/or HUD personnel shall have free access to those records during the Agreement duration and the following five-year time period. The Subgrantee shall submit semi-annual reports to the Grantee's Office of Grants Compliance. Such reports shall consist of a narrative of accomplishments to date, and a direct beneficiary report. 10. CONFLICT OF INTEREST: No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position to participate in a decision-making process or gain inside information with regard to any CDBG activity, may obtain a personal or financial interest in any contract, subcontract or Attachment A agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family or business associates, during their tenure or for one (1) year thereafter. 11. SUSPENSION AND TERMINATION: Suspension or termination may occur if the Subgrantee materially fails to comply with any term of this award, and the award may be terminated for convenience by the Grantee or Subgrantee upon written notification to the awarding agency (HUD), setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. 12. REVERSION OF ASSETS: Upon expiration of this agreement, including any amendments thereto, the Subgrantee shall transfer to the city any CDBG funds or program income on hand at the time of expiration and any accounts receivable attributable to the use of CDBG funds. A condition of this Agreement, and an obligation of the Subgrantee, shall be to ensure that the subject property referenced in paragraph No. 1 shall be used to benefit low and moderate income persons as defined by HUD, for a period of five (5) years after completion of this agreement as referenced in paragraph No. 2. or June 30, 2005, whichever is longer. If the property changes ownership during that time, the benefit to low and moderate income persons must be required and specified by deed restrictions. If the property is sold prior to June 30, 2005, and is not used to benefit low and moderate income persons, a pro rata share of the current fair market value of the property must be returned to the Grantee as prescribed in 24 CFR 570.503(b)(8)(ii). 13. SECTION 504: The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with the Section 504 of the Rehabilitation Act of 1973, as amended which prohibits discrimination against the disabled in any federal assisted program. 14. THIRD-PARTY CONTRACTS: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. 15. AMENDMENTS: The Grantee, from time to time, may require changes in the obligations of the Subgrantee hereunder, or its City Council may appropriate further funds for the Northwest Child Development Center project. In such event or events, such changes which are mutually agreed upon by and between the Subgrantee and grantee shall be incorporated in written amendment to this Agreement. 4 16. Attachment A GOVERNING LAW: This Agreement shall be governed by laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year hereinabove written: ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk By Acting City Manager or Acting Assistant City Manager ATTEST: NORTHWEST CHILD DEVELOPMENT CENTER By John W. Brown, Jr., President Approved as to form: Appropriation of Funds Required for this Agreement Certified: City Attorney/Assistant City Attorney Director of Finance Date: Account No.: Approved as to execution: Approved as to CDBG eligibility: City Attorney/Assistant City Attorney Grants Specialist Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #165-178-236 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34558-111599 authorizing the appropriate City officials to enter into the 1999-2000 HOME Investment Partnership Program Agreement, and any necessary amehdments thereto, with the Northwest Neighborhood Environmental Organization, Inc., upon certain terms and conditions, within the limits of funds and for the purposes as set forth in a report of the Acting City Manager under date of November 15, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: Susheela Shende, Executive Director, Northwest Neighborhood Environmental Organization, Inc., 802 Loudon Avenue, N. W., Roanoke, Virginia 24016 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development George C. Snead, Jr., Director, Public Safety Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget Mariam K. Alam Stacy, Coordinator, Roanoke Neighborhood Partnership Chades A. Harlow, Grants Monitor, Office of Grants Compliance C:kMyFilc~k.NOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34558-111599. A RESOLUTION authorizing the appropriate City officials to enter into the 1999- 2000 HOME Investment Partnership (HOME) Program Agreement, and any necessary amendments thereto, with the Northwest Neighborhood Environmental Organization, Inc. (NNEO), upon certain terms and conditions. BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the Assistant City Manager and City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, the 1999-2000 HOME Investment Partnership (HOME) Program Agreement with the Northwest Neighborhood Environmental Organization, Inc. (NNEO), and any necessary amendments thereto, if necessary, approved as to form by the City Attorney, within the limits of funds and for the purposes as are more particularly set forth in the City Manager's report dated November 15, 1999. ATTEST: City Clerk. H:\RESLg.-NN EO-99-2000- l 1 - 15-99 I~ECEIVED CITY CLERKS OFF!CE Roanoke, Virginia November 15, 1999 99-51 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: 1999-2000 HOME Investment Partnerships Program (HOME) Agreement with Northwest Neighborhood Environmental Organization, Inc. (NNEO) I. Background: Ao Each year since 1992, the City of Roanoke has received a HOME entitlement grant from the U.S. Department of Housing and Urban Development (HUD). HOME funds are used to increase the amount of affordable housing available to families with incomes up to 80% of the area median (e.g. $36,500 for a family of four). Of each year's HOME grant, 15 % must be reserved for projects conducted by certified Community Housing Development Organizations (CHDOs). The City has certified NNEO to be a bona fide CHDO, as defined by HUD. NNEO has been successfully conducting CHDO projects for the City since 1993. II. Current Situation: Ao For the 1999-2000 period, NNEO requested CHDO fund.q for the acquisition and construction or rehabilitation of two properties on the 500 block of Loudon Avenue, N.W., which will be offered for sale as affordable housing to eligible families. Bo City Council authorized $50,000 in new CHDO funding for NNEO as part of the Annual Update to the Consolidated Plan (Annual Update) approved for submission to HUD on May 11, 1999, by Resolution No. 34281-051199. City Council approval is needed to execute an agreement with NNEO to implement this HOME project and permit payment to NNEO for costs incurred. Do HOME funds must be matched at a rate of 12.5 %, or $6,250, for this NNEO project. The match requirement has already been met through program income from closed-out Urban Development Action Grants (UDAG) which the City uses to support portions of the delivery costs of HOME activities. Therefore, no additional outlays of City funds will be needed to meet the match requirement. Members of Council Page 2 III. Issues: A. Cost to the City. B. Progress in committing CHDO funds. C. Impact on neighborhood revitalization. D. Consistency with the Annual Update. IV. Alternatives: Ao Authorize the City Manager or the Assistant City Manager to execute, and the City Clerk to attest, a 1999-2000 HOME Agreement with NNEO (similar in form and content to Attachment 1), approved as to form by the City Attorney. Cost to the City will be $50,000 in HOME funds, which is available in account //035-090-5307-5247. Progress in committing CHDO funds will be achieved. Any CHDO funds not committed to projects within two years of award to the City may be withdrawn by HUD. This project completes the commitment of all CHDO funds which must be committed by June 30, 2001. Impact on neighborhood revitalization will be positive. Upon completion of the project, additional properties will have been rehabilitated. This will enhance the appearance, property values and stability of the neighborhood, while increasing the City's stock of decent, affordable housing. Consistency with the Annual Update will be attained. The project and funding covered by this Agreement are specifically authorized in the Annual Update for implementation by NNEO. B. Do not authorize execution of this 1999-2000 HOME Agreement with NNEO. Cost to the City will be the potential loss of real estate tax revenues and the loss of additional affordable housing. Progress in committing CHDO funds will not be achieved and other CHDO projects would need to be developed to avoid withdrawal of funds by HUD. Members of Council Page 3 Impact on neighborhood revitalization would be negative in that the deteriorated state of the properties will remain unaddressed. Consistency with the Annual Update would not be attained, since NNEO is specifically identified as the agency which will conduct the project covered by this Agreement. V. Recommendation: Concur with Alternative A, authorizing the City Manager or the Assistant City Manager to execute, and the City Clerk to attest, a 1999-2000 HOME Agreement with NNEO (similar in form and content to Attachment 1), approved as to form by the City Attorney. Respectfully submitted, ja~~-~.~tRitchie(~'~(~ Acting City Manager JDR: feb Attachment C: Acting Assistant City Manager City Attorney Director of Finance Director of Human Development Director of Public Safety Acting Director of Public Works Acting Budget Administrator Housing Development Coordinator Office of Grants Compliance Roanoke Neighborhood Partnership Coordinator Executive Director, Northwest Neighborhood Environmental Organization Attachment 1 AGREEMENT This Agreement is made and entered into this parties: __day of~ ,, 1999, by and between the following The Grantee City of Roanoke, Virginia 215 Church Avenue, S.W. Roanoke, Virginia 24011 The Subgrantee Northwest Neighborhood Environmental Organization, Inc. 802 Loudon Avenue, N.W. Roanoke, Virginia 24016 WITNESSETH: WHEREAS, by Resolution No. 34355-062199 the Roanoke City Council approved the 1999 HOME Investment Partnerships (HOME) program and by Ordinance No. 34354-062199 appropriated funds therefor; and WHEREAS, by Resolution No. __-__ the Roanoke City Council approved the execution of a subgrant agreement between the Grantee and the Subgrantee; and WHEREAS, the Grantee has certified the Subgrantee to be a bona fide Community Housing Development Organization ("CHDO"), as defined by the U.S. Department of Housing and Urban Development ("HUD"); and WHEREAS, the Subgrantee is experienced in providing services to and on behalf of citizens of low and moderate income; NOW, THEREFORE, the parties hereto mutually agree as follows: 1. USE OF HOME FUNDS: ao Funds under this Agreement shall be used by NNEO to acquire and construct or rehabilitate two (2) properties located on the 500 block of Loudon Avenue, N.W., Roanoke, Virginia. Expenditures may include land and structures, title and recording, counsel's fees, property appraisal, surveying, taxes, extermination/inspection, construction costs or other necessary, reasonable and allowable project expenses. It is understood by the parties hereto that the ultimate intent of the project is sale of the properties to HOME-eligible families, as defined by the U.S. Department of Housing and Urban Development and described in paragraph 1.b. Page 1 of 9 bo "HOME-eligible families" -- For the purposes of this Agreement, this term shall mean a family that will use the property being purchased as its principal residence and whose income, adjusted for family size, does not exceed 80% of the area median income established by HUD and in effect at the time of sale. The Subgrantee shall prepare and retain with records of the project documentation that it has determined each homebuyer family's income. Such documentation shall include the names, ages, and the sources and amounts of income anticipated for the succeeding twelve months for each individual related by birth, marriage or adoption living in the same household at the time of the determination. In the event the sale of the property to the family does not occur within six months of the income determination, a new income determination shall be made to ensure the family meets the income criteria in effect at the time of sale. Co do Period of this Agreement -- This Agreement shall be effective as of November 1, 1999, and, unless amended, shall end December 31, 2000. Schedule -- By December 31, 2000, the Subgrantee shall have completed the construction or rehabilitation of two properties on the 500 block of Loudon Avenue, N.W., Roanoke, Virginia, and closed on their sale. eo Match -- Funds drawn from the Grantee's HOME Investment Trust Fund must be matched in accordance with the requirements contained in 24 CFR 92.218 through 92.222. It shall be the Grantee's responsibility to determine the amount and ensure crediting of matching funds required pursuant to this Agreement. The Subgrantee shall report regularly to the Grantee all activities which may be credited against the HOME match requirement. fo Budget -- The total HOME funds to be provided by the Grantee under this Agreement is $50,000, unless amended. At the sole discretion of the Grantee, any funds remaining unexpended as of the end date of this Agreement may be deobligated from the Agreement and made available for other HOME or HOME/CHDO projects, as appropriate. AFFORDABILITY: ao The Subgrantee shall ensure that the property(ies) assisted under this Agreement comply with the affordability requirements at 24 CFR 92.254, including, but not limited to, the following: (1) Buyers of the properties shall be HOME-eligible families, as described in paragraph 1.b. above; (2) The initial purchase price of each property shall not exceed $127,750; and (3) For a period of up to 15 years, depending on the total amount of HOME funds invested, each property shall be available for purchase only by a HOME-eligible family; otherwise up to the full HOME investment shall be repaid to the Grantee. These restrictions will be enforced pursuant to paragraph 13 of this Agreement. b. The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their Page 2 of 9 affordability for the minimum period. Monitoring procedures of the Subgrantee must be in accordance with HUD regulations. 3. REQUESTS FOR DISBURSEMENTS OF FUNDS: ao Disbursement of funds under this Agreement shall not be requested until the funds are needed for payment of eligible costs. The amount of each disbursement request must be limited to the amount needed. bo Requests for disbursement of funds shall be submitted to the Grantee's Office of Grants Compliance and shall include copies of the invoices from contractors, businesses or other entities for the work performed or CHDO operating expenses incurred. Upon approval of the request by the Office of Grants Compliance and the Grantee's Project Manager, if any, the Grantee shall disburse the funds to the Subgrantee. Co All requests for disbursements with respect to costs incurred during the period of this Agreement, as set forth in part 1.c., must be received by the Grantee within 60 calendar days of the ending date of this Agreement. The Grantee shall not be bound to honor requests for disbursements received after this 60-day period has elapsed. 4. PROJECT REQUIREMENTS: In addition to the affordability provisions described in paragraph 2. above, the Subgrantee shall comply with other applicable project requirements set forth in Subpart F of 24 CFR part 92, in accordance with the type of project assisted. Such other requirements include, but are not necessarily limited to, the following. ao Maximum per-unit subsidy amount -- The total amount of HOME funds invested shall not exceed $58,028 for a one-bedroom unit, $70,562 for a two-bedroom unit, $91,283 for a three-bedroom unit, and $100,200 for a unit with four or more bedrooms. bo Proper _t3, standards -- All housing assisted under this agreement must, upon project completion, meet the property standards and lead-based paint requirements in 24 CFR 92.251 and 92.355, respectively. Co Conditions for religious organizations -- The Subgrantee shall not grant or loan any HOME funds to primarily religious organizations for any activity including secular activities. In addition, HOME funds may not be used to rehabilitate or construct housing owned by primarily religious organizations or to assist primarily religious organizations in acquiring housing. In particular, there shall be no religious or membership criteria for tenants or buyers of any HOME-assisted properties. OTHER PROGRAM REQUIREMENTS, The Subgrantee shall carry out each activity in compliance with all federal laws and regulations described in subpart H of 24 CFR 92, except that the Subgrantee does not assume the Grantee's Page 3 of 9 responsibilities for environmental review in 92.352 or the intergovernmental review process in 92.357. In particular, the following provisions apply to the project described in paragraph 1 of this Agreement: Ce Equal Opportunity and Fair Housing -- (1) No person in the United States shall on the grounds of race, color, national origin, religion, or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with HOME funds. (2) To the greatest extent feasible, contracts for work to be performed in connection with any project under this Agreement shall be awarded to business concerns which are located, or owned in substantial part by persons residing, in the Roanoke metropolitan area. (3) To the greatest extent feasible, minority business enterprises and women business enterprises shall be used when possible in the procurement of property and services. Minimizing Displacement -- The Subgrantee must ensure that it has taken all reasonable steps to minimize the displacement of persons (families, individuals, businesses, nonprofit organizations, and farms) as a result of the activities in paragraph 1 above. To the extent feasible, any existing residential tenants of the property(ies) identified in paragraph 1 above must be provided reasonable opportunity to purchase the rehabilitated property, if the existing tenants are qualified as low-income home buyers, if the property is affordable to the existing tenants after rehabilitation, and if the existing tenants can obtain mortgage financing for the purchase. Historic Review -- As part of the Grantee's environmental review responsibilities, all proposals for HOME-assisted rehabilitation or demolition in the City shall be submitted to the Grantee for determination of the structure's eligibility for inclusion on the National Register of Historic Places. If a property is historically eligible, all project plans and specifications will be submitted to the Grantee for review as to compliance with Section 106 of the National Historic Preservation Act. Lead-based Paint -- Housing assisted with HOME funds constitutes HUD-associated housing for the purpose of the Lead-Based Paint Poisoning Prevention Act (42 U.S.C. 4821, et seq.) and is, therefore, subject to 24 CFR Part 35. In accordance with these regulations, the Subgrantee shall comply with the Grantee's Lead-Based Paint Abatement policies and procedures, and in no case shall use lead-based paint in the construction or rehabilitation of the property(ies) assisted under this Agreement. Debarment and Suspension -- The Subgrantee will submit to the Grantee's Office of Grants Compliance all names of contractors and subcontractors hired for any HOME-assisted project, to determine if such contractors or subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in federal transactions. Flood Insurance -- As part of the Grantee's environmental review responsibilities, the Grantee's Office of Grants Compliance will review all proposed HOME-assisted projects to determine if they are located in a flood hazard area. If a project is located in a flood hazard area, the Subgrantee shall ensure that flood insurance under the National Flood Insurance Program is obtained and maintained for the duration of this Agreement. Page 4 of 9 6. DISPOSITION OF PROCEEDS FROM SAI,E: Upon the Subgrantee's sale of each of the properties cited in section 1, gross proceeds shall be distributed: first, to repay financing provided by private lending institutions and, second, the Subgrantee shall recover its funds invested in the project. Any proceeds remaining thereafter shall be distributed according to the provisions of section 7 of this Agreement. 7. HOME/CHDO PROCEEDS AND REPAYMENTS: It is expected that the housing activities assisted under this Agreement will generate a return on the investment of the HOME funds provided by the Grantee. a. CHDO Proceeds -- All HOME project funds provided under this Agreement are classified as "CHDO Reserve Funds." (1) In accordance with 24 CFR 92.300(a)(2), "CHDO Proceeds" comprise returns on the investment of CHDO Reserve Funds through: the permanent financing of a CHDO project which is used to pay off a CHDO financed construction loan; the sale of CHDO developed homeownership housing; or the principal and interest payments from a loan to a buyer of CHDO developed homeownership housing. (2) The Subgrantee shall be permitted to retain all CHDO proceeds generated through the use of HOME/CHDO funds under this Agreement. In accordance with 24 CFR 92.300(a)(2), such CHDO proceeds shall not constitute "program income" to the HOME program and, thus, are not subject to HOME requirements, except as described below. (3) The Subgrantee shall use any CHDO proceeds generated under this Agreement to fund additional housing activities to benefit "eligible families," as defined in section 1.a.(2) above. Such activities may include: (a) projects typically qualifying for CHDO set-aside funds (e.g. homeownership); (b) other HOME-eligible projects (e.g. owner-occupied rehab); (c) projects normally ineligible under HOME (e.g. emergency repairs; stand-alone home- buyer counseling); or (d) CHDO operating expenses. (4) Prior to expending any CHDO proceeds, the Subgrantee shall submit a report to and receive written approval from the Grantee. The report shall document the amount of such proceeds and identify the activities which the Subgrantee intends to fund with the proceeds, including the anticipated date by which the proceeds are to be fully expended. Once CHDO proceeds are used, there are no further HOME requirements (i.e. funds generated from the use of CHDO proceeds are not CHDO proceeds). (5) With respect to any CHDO proceeds attributable to the sale, or loan payments received from homebuyers attributable to the sale, of properties assisted by HOME/CHDO funds under this Agreement, but received after the date of this Agreement's termination, the Subgrantee shall continue to adhere to the reporting and approval requirements of subsection (4) above. Page 5 of 9 bo Properties Assisted By CDBG and HOME/CHDO Funds -- In the event a property is assisted by both CDBG and HOME/CHDO funds provided under this Agreement, any returns on the investment of these funds will be categorized as CDBG program income or CHDO proceeds proportionally, based on the percentage each source contributed funding. Co Termination of Project Prior to Completion -- In the event this project is terminated before completion, as defined under the HOME Cash and Management Information System, any HOME funds disbursed to the Subgrantee, whether or not expended for project costs, shall be repaid by the Subgrantee to the HOME Investment Trust Fund. d. Remittances to Grantee -- All repayments, interest and returns on the investment of HOME funds shall be returned to the Grantee within 15 days of receipt by the Subgrantee. 8. RECORDS AND REPORTS: The Subgrantee agrees to submit such reports as may be requested by the Grantee concerning the activities conducted under this Agreement. Further, the following shall apply to financial and project records pertaining to this Agreement: a. Records to be maintained -- At a minimum, the Subgrantee shall maintain financial and project documents and records which comply with the applicable requirements of 24 CFR 92.508. be Period of record retention -- The Subgrantee shall retain financial and project documents and records pertaining to this Agreement in compliance with the applicable requirements of 24 CFR 92.508(c). Co Access to records -- The Grantee and other entities shall have access to financial and project documents and records pertaining to this Agreement in compliance with the applicable requirements of 24 CFR 92.508(d). UNIFORM ADMINISTRATIVE REQUIREMENTS: As an entity operating independently from the Grantee, the uniform administrative requirements in 24 CFR 92.505 (including those related to procurement of goods and services) and the conflict of interest provisions found in 24 CFR 85.36 and OMB Circular A-110 do not apply to the Subgrantee. However, at a minimum, the Subgrantee must have financial accountability standards which conform to OMB Circular A-133 and to the "Standards for Financial Management Systems" as detailed in OMB Circular A-110. 10. MONITORING: The Subgrantee shall monitor progress of the HOME-funded project covered by this Agreement, and shall submit appropriate reports to the Grantee's Office of Grants Compliance. Not less than annually, the Grantee shall monitor the Subgrantee for records retention and compliance with the regulations of 24 CFR Part 92, as referenced herein. Page 6 of 9 '"'11. ANNUAL AUDIT: As an entity receiving less than $300,000 in federal funding from the Grantee, the Subgrantee shall not be required by the Grantee to undergo an annual independent audit of the HOME expenditures under this Agreement. Furthermore, no expenditures with respect to any such audit undertaken at the Subgrantee's own initiative shall be chargeable to the funds under this Agreement. 12. THIRD-PARTY CONTRACTS: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. 13. ENFORCEMENT OF THE AGREEMENT: In the event the Subgrantee materially fails to comply with any term of the agreement, the Grantee may suspend or terminate, in whole or in part, this Agreement or take other remedial action in accordance with 24 CFR 85.43. In the event the Subgrantee terminates this project prior to completion of the activities scheduled in paragraph 1.d. above without the prior written approval of the Grantee's Office of Grants Compliance, the Subgrantee shall be liable for repayment of any HOME funds expended. Ce The affordability provisions referenced in paragraph 2 of this Agreement shall be enforced by a written covenant between the Subgrantee and the homebuyer as a condition of sale, and recorded with the property deed. The covenant shall provide that the Grantee be notified of any pending resale of the property for the applicable period of affordability. Such covenant shall be approved as to form by the Grantee. If affordability provisions are not met upon resale of the property, up to the full HOME investment, as applicable, shall be repaid to the Grantee in accordance with paragraph 7.d. of this Agreement. 14. INDEMNITY: The Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold the Grantee and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of the Subgrantee including: (a) the Subgrantee's use of the streets or sidewalks of the Grantee or other public property; (b) the performance under this Agreement; (c) the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or proceeding shall be brought against the Grantee or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with the Subgrantee on account thereof, the Subgrantee, upon notice given to it by the Grantee or any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending the Grantee or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgement being awarded against the Grantee or any of its officers, employees, agents, volunteers or representatives, either independently or jointly with Page 7 of 9 the Subgrantee, then the Subgrantee will pay such settlement or judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the Grantee or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 15. INDEPENDENT CONTRACTOR: Services performed under this agreement shall be performed on an independent contractor basis and under no circumstances shall this agreement be construed as establishing an employee/employer relationship. The Subgrantee shall be completely responsible for its activities in performing services hereunder. 16. SUCCESSORS: This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees, and successors. 17. AMENDMENTS: The Grantee, from time to time, may require changes in the obligations of the Subgrantee hereunder, or its City Council may appropriate further funds for the implementation of this HOME rehabilitation project. In such event or events, such changes which are mutually agreed upon by and between the Grantee and the Subgrantee shall be incorporated in written amendment to this Agreement. 18. GOVERNING LAW: This Agreement shall be governed by laws of the Commonwealth of Virginia. 19. AVAILABILITY OF FUNDS: HOME Investment Partnerships Program (HOME) funding to be made available by the Grantee under this Agreement is contingent upon necessary appropriations by the U.S. Congress. In the event that sufficient funds are not appropriated, at the sole discretion of the Grantee, this Agreement may be terminated in whole or in part. 20. ANTI-LOBBYING: To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Page 8 of 9 Congress, or an employee of a Member of Congress in connection with this Agreement, the Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year hereinabove written: ATTEST: FOR THE GRANTEE: By By Mary F. Parker, City Clerk City Manager/Assistant City Manager ATTEST: FOR THE SUBGRANTEE: By By Louise J. Penn, Secretary Susheela Shende, Executive Director APPROVED AS TO HOME ELIGIBILITY APPROVED AS TO FORM Office of Grants Compliance Assistant City Attorney APPROVED AS TO EXECUTION APPROPRIATION AND FUNDS REQUIRED FOR THIS CONTRACT CERTIFIED Assistant City Attorney Director of Finance Date Account # 035-090-5307-5047 ($50,000 Projec0 Page 9 of 9 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #303-369 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34559-111599 accepting the request of First Union National Bank (FUNB) to renew for one year, the parking agreement with the City dated October 14, 1998; authorizing the City Manager to execute an appropriate renewal agreement with FUNB; and authorizing the City Manager to renew the parking agreement for one additional year if FUNB requests such additional renewal and complies with terms of the parking agreement. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: Melissa Woodford, Human. Resource Liaison, First Union Commercial Loan Services, 10 S. Jefferson Street, Roanoke, Virginia 24011 Vickie L. Price, Administrator, Fifth District Employment and Training Consortium James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Willard N. Claytor, Director, Real Estate Valuation Linda S. Bass, Acting Chief, Economic Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C:XMyFilesXNOV 15COR. WPD 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34559-111599. A RESOLUTION accepting First Union National Bank's (FUNB) request to renew for one year the parking agreement with the City dated October 14, 1998; authorizing the City Manager to execute an appropriate renewal agreement with FUNB; and authorizing the City Manager to renew the parking agreement for one additional year ifFUNB requests such additional renewal and complies with the terms of the parking agreement. WHEREAS, the City and FUNB entered into a parking agreement dated October 14, 1998, providing for parking permits in the Tower Parking Garage from December 16, 1998, through December 15, 1999, subject to being renewed upon request from FUNB; and WHEREAS, FUNB has requested that the parking agreement be renewed for an additional year, from December 16, 1999, through December 15, 2000, at an increased rate of $40.00 per parking permit per month; and WHEREAS, City Council believes it to be in the best interest of the City to accept FUNB's request to renew the parking agreement for one additional year. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City hereby accepts FUNB's request to renew for one year the parking agreement dated October 14, 1998, between FUNB and the City for the period from December 16, 1999, through Decemberl 5, 2000, providing FUNB complies with the terms of the parking agreement, all as more fully set forth in the report to this Council dated November 15, 1999. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and attest, respectively, a renewal agreement with FUNB in a form approved by the City Attorney, renewing the parking agreement dated October 14, 1998 for a period of one year, all as more fully set forth in the above mentioned report. 3. The City Manager is further authorized to renew the parking agreement for one additional year, from December 16, 2000, through December 15, 2001, if FUNB requests such renewal and provided FUNB complies with the terms of the parking agreement, all as more fully set forth in the above mentioned report. ATTEST: City Clerk. RECEIVED November 15, 1999 ~'' ~'~ 0Frlqt~eport ucc,,,,-, Number: 99-52 '99 I,IOV 11 10:44 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Renewal of Parking Agreement with First Union National Bank (FUNB) I. BACKGROUND: Ao First Union National Bank (FUNB) entered into a parking agreement with the City of Roanoke dated October 14, 1998. That agreement was based on FUNB creating or relocating 200 additional qualifying job positions in Roanoke's Enterprise Zone One between May 1, 1997, and October 31, 1997, and maintaining them during the term of the parking agreement. B. FUNB has maintained the 200 job positions referred to in the parking agreement and has submitted documentation to support its qualified job positions. The current parking agreement dated October 14, 1998, which expires December 15, 1999, unless renewed, provides for 200 parking permits at a rate of $35.00 per parking permit per month in the Tower Parking Garage. The total monthly rate for the 200 spaces is $7,000.00. The new rate for the 1999-2000 renewed agreement would rise to $40.00 per parking permit per month and this agreement would be renewable for one additional year (2000-2001) at the rate of $40.00 per parking permit per month. II. CURRENT SITUATION: mo First Union officials sent a letter dated September 28, 1999, requesting a renewal of the parking agreement at the increased rate of $40.00 per parking permit per month. However, FUNB inadvertently gave notice a few days past the September 15, 1999, three-month time period for a renewal notice contained in the terms of the parking agreement and the letter was not received by the city until September 30, 1999. FUNB's letter also included a staffing report to show evidence that the 200 job positions have been maintained. This information was audited before proceeding with renewal of contract. Bo The City of Roanoke has the option to accept the FUNB request for renewal or to reject the FUNB request for renewal for one year- from December 16, 1999, through December 15, 2000, with an option to extend it for one (1) additional year, both at the $40 per parking permit per month rate, which equals $8,000 per month. III. ISSUES: A. Economic development in the Enterprise Zone B. Timing A. Revenue IV. ALTERNATIVES: mo City Council accepts First Union National Bank's request to renew the parking agreement for one (1) year and authorizes the City Manager to execute the appropriate renewal agreement with FUNB. The form of the renewal agreement is to be approved by the City Attomey. Council should further authorize the city manager to renew the parking agreement for one (1) additional year (2000-2001) if FUNB requests such renewal and FUNB complies with the terms of the parking agreement. 1. Economic development would continue to be enhanced by the employees working downtown in Enterprise Zone One. Timing is critical, as First Union would have to find altemative parking by December 16, 1999, for employees currently parking in the Tower Parking Garage. 3. Revenue in the amount of $8,000 per month would be realized from this long- term agreement. B. City Council not authorize the Ci_ty Manager to enter into a renewal of the parking agreement. 1. Economic development would be negatively impacted in that jobs could be put in jeopardy of moving from downtown Enterprise Zone One. 2. Timing would be negatively impacted since First Union needs parking for its employees and would be hard pressed to find it in Downtown Roanoke. 3. Revenue - City of Roanoke could lose up to $8,000.00 a month in parking revenue. III. RECOMMENDATION: City Council concur with Alternative A and take the following actions: A. Accept First Union National Bank's request to renew the parking agreement for one (1) year, from December 16, 1999, to December 15, 2000. B. Authorize the City Manager to execute the appropriate renewal agreement with FUNB, in a form approved by the City Attorney. Further authorize the City Manager to renew the parking agreement for one (1) additional year, from December 16, 2000, to December 15,2001, if FUNB requests such renewal and FUNB complies with the terms of the parking agreement. Respectfully submitted, James D. Ritchie Acting City Manager mjp Diane S. Akers, Acting Assistant Manager Willard N. Claytor, Real Estate Valuation Linda S. Bass, Acting Chief of Economic Development James D. Grisso, Director of Finance William M. Hackworth, City Attorney Kit B. Kiser, Utilities and Operations Mary F. Parker, City Clerk Vickie L. Price, Fifth District Employment and Training Consortium Sherman S. Stovall, Acting Budget Administrator Melissa Woodford, First Union Commercial Loan Services Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #60-236-304 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34561-111599 authorizing acceptance of a Juvenile Accountability Incentive Block Grant from the Virginia Department of Criminal Justice Services, in the amount of $19,179.00; and authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and applicable laws, regulations, and requirements pertaining thereto. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Marion Vaughn-Howard, Coordinator, Office on Youth C:kMyFil~kNOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34561-111599. A RESOLUTION authorizing acceptance of a Juvenile Accountability Incentive Block Grant from the Virginia Department of Criminal Justice Services on behalf of the City, authorizing execution of any and all necessary documents to comply with the terms and conditions of the grant and applicable laws, regulations, and requirements pertaining thereto. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The Juvenile Accountability Incentive Block Grant funds from the Virginia Department of Criminal Justice Services, in the amount of $19,179.00, as set forth in the City Manager's report dated November 15, 1999, are hereby ACCEPTED. 2. James D. Ritchie, Acting City Manager, or his designee, is hereby authorized to execute any and all requisite documents pertaining to the City's acceptance of these grant funds and to furnish such additional information as may be required in connection with the City's acceptance of these grant funds. All documents shall be approved by the City Attorney. ATTEST: City Clerk. H:~.ES~.-G-$uv. Acct. lncentivcBlockCnant- I 1 - 15-99 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #60-236-304 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34560-111599 amending and reordaining certain sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of $19,179.00, in connection with a Juvenile Accountability Incentive Block Grant from the Virginia Department of Criminal Justice Services. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development Marion Vaughn-Howard, Coordinator, Office on Youth C:kMyFilca~qov 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34560-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-00 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-00 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Health and Welfare $ 4,153,212 Juvenile Accountability Incentive Block Grant (1-4) .................... 19,179 Revenue Health and Welfare $ 4,153,212 Juvenile Accountability Incentive Block Grant (5) ..................... 19,179 1) Fees for Professional Services 2) Training and Development 3) Mileage 4) Program Activities 5) State Grant Receipts (035-054-5026-2010) (035-054-5026-2044) (035-054-5026-2046) (035-054-5026-2066) (035-054-5026-5026) $11,179 2,000 1,000 5,000 19,179 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. C. ITY CL~_,.RF.S '99 t40¥ 11 ~!O :~3 November 15, 1999 Report #99-723 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: Subject: Acceptance of the Juvenile Accountability Incentive Block Grant (JAIBG) I. Background The City of Roanoke received notice of a grant award for unsolicited funds from the Department of Criminal Justice for a planning grant in the amount of $19,179 for FY 1999-2000. The Department of Criminal Justice awarded these funds based on the juvenile arrest rates of the locality. Goal of the grant is to seek the reduction of delinquency and recidivism through improvements in the juvenile justice system and increased accountability for juvenile offenders, within a continuum of graduated sanctions. The implementation of this grant will be administered by the Office on Youth. II. Development of implemented process will be through a Juvenile Justice Forecasting Team representing youth-serving agencies, juvenile court judges, juvenile court unit, police department, school representatives, and citizens from the Youth Service Citizens Board. Current Situation ao Presently, no planned assessment of the juvenile justice programs/services has been done. The changes in the Code of Virginia as a result of the actions of the 1998 General Assembly responding to the recommendations for increased sanctions for juvenile offenders from the Governor's Commission on Juvenile Justice reform have emphasized increased sanctions in the community for juvenile offenders. The City of Roanoke should have a plan of need to address gaps in services to this population and their families. Formal acceptance of the grant is required to obtain funding to begin planning and evaluation activities. III. Issues IV. a. Planning & Evaluation b. Timing c. Funding Alternatives ao Authorize the City Manager to accept and execute required documents from the Department of Criminal Justice Services grant in the amount of $19,179. Planning & evaluation of the activities related to the implementation of the grant will be conducted by a Juvenile Justice Forecasting Team. 2. Timing - The grant period is January 1, 1999 - June 30, 2000. Funding in the amount of $19,179 will be provided from the grant for project activities. bo Do not authorize the Acting City Manager to accept the grant from the Department of Criminal Justice Services in the amount of $19,179.00. Planning & Evaluation - Activities related to grant purpose will not be conducted 2. Timing - Not an issue 3. Funding - Grant funding will not be disbursed to the city. Recommendation Authorize the Acting City Manager to execute grant agreements and process the appropriate measures required to accept the grant from the Department of Juvenile Justice. Authorize the Director of Finance to establish revenue estimate in the amount of $19,179 in the Grant Fund. Co Appropriate funds in the amount of $19,179 to the expenditure accounts below: Account # 2010 11,179 2044 2,00O 2046 1,000 2066 5,000 Total $19,179 Fees for Professional Services Training and Development Mileages Program Activities CC: Respec~ully submitted, James Ritchie Acting City Manager Glenn D. Radcliffe, Director of Human Development William Hackworth, City Attorney James D. Grisso, Director of Finance Marion Vaughn-Howard, Youth Coordinator Department of Criminal Justice Services 80S East Broad Street, 10th Floor, Richmond, VA 23219 Juvenile Accountability Incentive Block Grant Statement of Award/Acceptance Subgrantee: Cityof Roanoke Project Director Mr. Glen Ratcliff Director Human Development City of Roanoke 541 L-uck Avenue S.W. Sutie 221 Roanoke, Virginia 24016 Phone No: (540) 853-2302 TOTALPROJECT Date: February 19, 1999 Grant No: 99-A3221JB98 Project Administrator Mr. Robert Herbert City Manager City of Roanoke 215 Church Avenue, Room 354 Roanoke, Virginia 24011 Grant Period: January 1, 1999- December 31, 1999 Finance Officer Phone No: Federal Director of Finance City of Roanoke 215 Church Avenue Room 561 Roanoke, Virginia 24011 Phone No: [ [ State GF Match [ TOTAL $17,261,00 $1,918.00 519,179.00 This grant is subject to all rules, regulations, and special conditions included in this award. Jos~h B. Be~edetti, Dir~tor Please complete this form by indicating below your planned expenditures for each Purpose Area. See attached instructions for completing the award acceptance. Enter the amount of this grant, including matching funds, you plan to spend in each category below. The total entered must equal the to~al awarded in this grant, including match. Please round to the'nearest dollar. Purpose Areas (see enclosed information for detailed explanations) Amount 1. Building, expanding, renovating or operating detention facilities; training of correctional $ personnel 2. Accountability-based sanctions $ 3. Hiring juvenile judges, probation officers, court-appointed defenders; pre-trial services $ 4. Hiring additional prosecutors $ 5. Enable prosecutors to address gangs, drugs & youth violence more effectively $ 6. Technology, equipment & training to assist prosecutors $ 7. Holding juvenile offenders accountable and reducing recidivism $ 8. Court-based programs targeting firearms offenders $ 9. Drug court programs for juveniles $ 10. Interagency information sharing $ 11. Accountability-based programs $ 12. Drug testing for juveniles $ Administration (may be no more than 10% of total) TOTAL $ The undersigned, having received the Statement of Grant Award/Acceptance and the Conditions attached thereto, does hereby accept this grant and agree to the conditions pertaining thereto, this day of ,19~ Signature of Project Administrator: Title: STATEMENT OF GRANT AWARD SPECIAL CONDITIONS Department of Criminal Justice Services 805 East Broad Street Richmond, Virginia 23219 Juvenile Accountability Incentive Block Grant Subgrantee: Roanoke City Federal Catalog Number: 16.523 Title: Juvenile Accountability Incentive Block Grant Grant Number: 99-A3221JB98 Date: February 19, 1999 By signing the Statetnent of Grant Award/Acceptance, the grant recipient agrees to comply with the following conditions which are attached to and made a part of this grant award: 1) The recipient agrees to establish a local planning group (':Juvenile Crime Enforcement Coalition"--JCEC) with individuals representing the police or Sheriff; the Commonwealth's Attorney; the Court Services Unit; the Juvenile Court; the schools; the business community; and religious-affiliated fraternal, nonprofit or social service organizations involved in crime prevention. Additional representatives may be added as appropriate; however the 8 listed representatives are required unless impracticable. An existing local planning group may be adapted for this purpose provided that its membership includes the required representatives. 2) Prior to expending funds for which the recipient intends to request reimbursement from this grant, the recipient agrees to submit to DCJS a local Coordinated Enforcement Plan for Reducing Juvenile Crime, developed by the planning group (JCEC), for the purpose of reducin~ juvenile violent crime, increasing accountability for juvenile criminal offenses and improving the juvenile justice system. DCJS will not disburse grant funds until the plan has been submitted. 3) Other than funds set aside for administration, the recipient agrees to use not less than 45% of allocated funds for program areas 3-9, and not less than 35% of allocated funds for program purpose areas 1,2, and 10. These minimum allocations are required unless the recipient certifies to DCJS that the interests of public safety and juvenile crime control would be better served by expending the funds in proportions different from those specified. Such certification shall provide information concerning the availability of existing slxuctures or initiatives within the intended areas of expenditure (or the availability of alternative funding sources for those areas), and the reason for the recipient's alternative use. However, with or without such certification, all program funds must be expended for activities within the 12 authorized program purpose areas. 4) ~) 6) 7) In accord with program purpose area I, grant funds may be used for construction, expansion, renovation or operation of a permanent juvenile correctional or juvenile detention facility. However, grant funds--including the state matching funds---may be used to pay no more than 50% of such construction, expansion, renovation or operation expenses. The recipient must provide the remaining 50% of such costs in cash from non-federal sources. Such projects also may require the approval of the Department of Juvenile Justice. The recipient agrees to submit such reports as requested by DCJS on forms provided by DCJS. Grant funds, including state match, will be disbursed quarterly, on a reimbursement basis only. Grant funds may only be obligated during the grant period and all legal obligations must be paid no later than 90 days after the end of the grant period. The grant recipient agrees to supply a f'mal grant f'mancial report and return all received and unexpended grant funds (including state match) to DCJS no later than 12 working days after the end of the 90 grant liquidation period. By accepting this grant, the recipient assures that funds made available through it will not be used to replace state or local funds that would, in the absence of this grant, be made available for the same purposes. 8) The recipient agrees to use its own duly established local travel policies if it has them. If not, the recipient must adhere to state travel policy and regulations. The state allows reimbursement for actual reasonable expenses. The state allows $0.27 per mile for mileage. Transportation costs for air and rail must be at coach rates. Page 2 of 2 ,3rant No: 99-A3221JB98 City of Roanoke 9) No amendment to the planned expenditures set out in the Statement of Award/Acceptance may be made without prior written approval by DCJS. Amendment requests must be submitted in writing by the Program Administrator or Finance Officer and must be accompanied by a plan modification and written justification. No more than two such amendments will be permitted during the grant period. 10) Audit requirements: The subgrantee agrees to forward a copy to DCJS of the scheduled audit of this grant award. il) The recipient agrees to comply with the Virginia Public Procurement Act in making purchases for goods and services with grant funds. Procurement transactions, whether negotiated or advertised and without regard to dollar value, shall be conducted in a manner so as to provide maximum open and free competition. An exemption to this regulation requires the prior approval of the DCJS and is only given in unusual circumstances. Any request for exemption must be submitted in writing to the DCJS. Permission to make sole source procurements must be obtained from DCJS in advance. 12) PROJECT INCOME: Any funds generated as a direct result of DCJS grant funded projects arc deemed project income. Project income must be reported on forms provided by DCJS. The following are examples of project income: Service fees; Client fees; Usage or Rental fees; sales of materials; income received from sale of seized and forfeited assets (cash, personal or real property included). JAIBG PROGRAM PURPOSE AREAS Purpose Area 1 ,Building, expanding, renovating or operating temporary or permanent juvenile correction or detention facilities, including training of correctional personnel. Purpose Area 2 ,Developing and administering accountability-based sanctions for juvenile offenders. Purpose Area 3 ,The hiring of juvenile judges, probation officers, and court appointed defenders and funding pre-trail services for juveniles, to ensure the smooth and expeditious administration of the juvenile justice system. Purpose Area 4 ,Hiring of additional prosecutors, so that more cases involving violent juvenile offenders can be prosecuted and backlogs reduced. Purpose Area 5 ,Providing funding to enable prosecutors to address gangs, drugs, and youth violence more effectively. Purpose Area 6 ,Providing funding for technology, equipment, and training to assist prosecutors in identity and expediting the prosecution of violent juvenile offenders. Purpose Area 7 ,Providing funding to enable juvenile courts and probation offices to be more effective and efficient in holding juvenile offenders accountable and reducing recidivism. Purpose Area 8 ,Establishing court based juvenile justice programs that target young firearms offenders through the establishment of juvenile gun courts for the adjudication and prosecution of juvenile firearms offenders. Purpose Area 9 ,Establishing drug court programs for juveniles so as to provide continuing judicial supervision over juvenile offenders with substance abuse problems and to provide the integrated administration of other sanctions and services. JAIBG Purpose Areas Page 2 Purpose Area I0 ~Establishing and maintaining interagency information sharing program~. ~hat enable the juvenile and criminal justice system, schools, and social services agencies to make more informed decisions regarding the early identificati, on, control, supervision, and treatment of juveniles who repeatedly commit delinquent or criminal acts. Purpose Area 11 ~Establishing and maintaining accountability-based programs that work with the juvenile offenders who are referred by law enforcement agencies, or which are designed to protect students and school personnel from drug, gang and youth violence. Purpose Area 12 ~Implementing a policy of controlled substance testing for appropriate categories of juveniles within the juvenile justice system. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #5-184 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34562-111599 extending the pay benefits provided for by Resolution No. 4748 for Officer Holly L. Willoughby until December 28, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: Ms. Holly L. Willoughby, 3036 Saunders Grove Drive, Moneta, Virginia 24121 James D. Grisso, Director of Finance George C. Snead, Jr., Director, Public Safety Kenneth S. Cronin, Manager, Personnel Management Glenn A. Asher, Manager, Risk Management A. L. Gaskins, Chief of Police C:~IyFilesX-NOV 15COR. WPD IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34562-111599. A RESOLUTION extending the pay benefits provided for by Resolution No. 4748 for a certain employee of the City. WHEREAS, Resolution No. 4748, adopted February 28, 1936, provides that police officers and fire fighters absent from duty because of disabling injuries incurred in the line of duty shall suffer no loss in compensation for sixty days; WHEREAS, by Resolution No. 4748, Council has voluntarily established a local benefit for the City's police officers and fire fighters, and eligibility for such benefit is determined solely by the terms of Resolution No. 4748, not by the Workers' Compensation Act or related law; WHEREAS, Resolution No. 4748, requires that extension of benefits provided for by such resolution beyond sixty days shall be only upon authority of Council; WHEREAS, by Resolution No. 34522, Council has extended such benefit for Officer Holly Willoughby of the Police Department for sixty days until October 30, 1999, or until such employee is able to return to duty at a police officer's regular pay, whichever shall first occur; and WHEREAS, by report of November 15, 1999, the Acting City Manager has recommended that benefits available to such employee be extended again until December 28, 1999. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Officer Holly Willoughby shall be entitled to the difference between her base pay as a police officer and any sums received pursuant to the Workers' Compensation Act until December 28, 1999. 2. Such employee shall under no circumstances receive payments fi.om the City, including Workers' Compensation benefits, in excess of her regular base pay as a police officer. 3. The City Manager shall be authorized to terminate the benefits provided for by this resolution should it be established by report of a licensed physician that said employee is able to return to duty at a police officer's regular base pay. ATTEST: City Clerk. RECEIVED CITY CLERI( OFFICE NOV 11 AIO :43 NovewLber 15, 1999 Council Report No. 99-424 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Extension of Pay Benefits I. Background: ao Council Resolution No. 4748 of February 28, 1936, estab- lished a policy for payment of a salary supplement to injured employees in only the Fire/EMS and Police Departments for a period of sixty (60) days. The intent of the salary supplement was to ensure that a police officer or firefighter receives his full salary if an accident occurred on the job and caused the employee to lose time from work. o Officer Holly Willoughby, of the City of Roanoke Police Department's Mounted Patrol Unit, suffered job-related injuries on July 1, 1999, when the horse she was riding lost its footing and fell, trapping Officer Willoughby's left leg beneath it. The accident was accepted by the City's Workers' Compensation program. By virtue of City Council's passage of Resolution No. 4748, supplementary salary payments to Officer Willoughby were approved because it was clear she would qualify for the benefit by being unable to work after sixty (60) days. C o October 20, 1999, Council resolved to extend these bene- fits sixty (60) days. These benefits expired under the 60-day allowance on October 29, 1999. II. Current Situation: ao Officer Willouqhby has remained off duty, under doctor's care, from the date of injury. She is progressing slowly but no medical determination has been made at this point regarding her return to duty. Page 2 Members of Council November 15, 1999 o Authorization by City Council is required to continue salary supplements more than sixty (60) days during Officer Willoughby's continued absence from duty due to on-the-job injuries. III. Issues: A. Employee morale. B. Cost. C. Council Resolution No. 4748. IV. Alternatives: Authorize salary supplements for Officer Willoughby from October 30, 1999, for another 60 days. 1. Employee morale will be positively affected. Cost of salary supplement payments are deducted from the Department's personnel account. The Workers' Compensation account is not affected by the salary supplements. Officer Willoughby's pay for Workers' Compensation will continue to be paid by the City as required by the Code of Virginia, §65.2-502. o Compliance with Resolution No. 4748 would be pos- sible. Do not authorize Officer Willoughby's salary supplements to be paid beyond October 29, 1999. 1. Employee morale will be negatively affected. o Personnel costs will be reduced by the difference between the amount paid through Workers' Compensa- tion, as required by the Code of Virginia, and gross salary. Page 3 Members of Council November 15, 1999 o Compliance with Resolution No. 4748 would not be possible. V. Recommendation: Council concur with Alternative A and authorize supplemental salary payments to Officer Willoughby for another sixty (60) days, from October 30, 1999, to December 28, 1999. Respectfully submitted, James D. Ritchie Acting City Manager JDR:BSL:lfs HL Willoug~y Benefits Extension2a.~d cc: City Attorney Director of Finance Director of Public Safety Manager of Personnel Management Risk Management Officer Chief of Police Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #5-184 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of.the Council of the City of Roanoke which was held on Monday, November 15, 1999, Council Member Swain requested information on benefits afforded to City employees, other than those employees of the Fire, Police and Emergency Medical Services Departments, who are injured in the line of duty. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: James D. Grisso, Director of Finance Kenneth S. Cronin, Manager, Personnel Management Glenn A. ^sher, Manager, Risk Management C:',~MyFilcak.,N OV t 5COR. W'PD Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 17, 1999 File #53-60-450 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34563-111599 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation of $7,600,000.00, in connection with 1999 General Obligation Bond proceeds for the Johnson and Johnson Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc~ James D. Ritchie, Sr., Acting City Manager Linda S. Bass, Acting Chief, Economic Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C:MMyFiIcs~NOV 15COIk WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34563-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations General Government $ 32,919,726 Johnson & Johnson Off-Site Improvements (1) ................... 3,626,611 Johnson & Johnson Development (2) ........................... 7,600,000 Capital Improvement Reserve $ 22,640,313 Public Improvement Bond Series 1999 (3) ....................... 18,510,899 1 ) Appropriated from Bond Funds 2) Appropriated from Bond Funds 3) Johnson & Johnson (008-002-9700-9001) (008-002-9701-9001 ) (008-052-9709-9177) $ 2,000,000 5,600,000 (7,600,000) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CiTY CLERKS '99 N ] /11 November 15, 1999 Report # 99-55 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Appropriation of Bond Proceeds to Johnson and Johnson Project I. Background: The City entered into a Performance Agreement dated March 19, 1999, with Johnson and Johnson Vision Products, Inc. and the Industrial Development Authority of the City of Roanoke (IDA). The Performance Agreement provides that the City will appropriate $9,174,611.00 to fund off-site improvements - $2,000,000.00 by the City and appropriations to the IDA of $7,174,611.00 for grants to Johnson and Johnson for site development and eligible costs. B. $7,600,000 of the above funds were to be secured through the sale of Series 1999 General Obligation Bonds (GOB). C. The Series 1999 General Obligation Bonds (GOB) have been sold. II. Current Situation: A. Off-site improvements for the project have begun and payments will be required soon from the City for those items. Bo Johnson and Johnson is in the process of preparing all the documentation on site improvements and submitting them to the IDA and has requested a grant payment of $4,000,000.00 from the IDA pursuant to the Performance Agreement and the IDA will be requesting the funding for the grant from the City. Co Council has previously directed that the funds for this project be appropriated to the IDA by ordinance No. 34215-031999, a copy of which is attached. The $7,600,000 to be provided by the above bond funds needs to be made available for the project. Honorable Mayor and Members of City Council November 15, 1999 Page 2 of 3 III. Issues: A. Timing B. Economic Development IV. Alternatives: A. City Council authorize the appropriation of $7,600,000 in 1999 Series General Obligation Bonds proceeds according to the following. 1. $5,600,000 to Account number 008-002-9701, Johnson and Johnson Development. 2. $2,000,000 to Account number 008-002-9700, Johnson and Johnson Off-Site Improvements. a. Timing is critical in that Johnson and Johnson is due a partial payment of $4,000,000 as per the Performance Agreement. bo Economic development objectives would be enhanced by meeting the City's obligation to Johnson and Johnson on the $125 million, 600 job project. B. City Council not authorize the appropriation of $7,600,000 in 1999 Series General Obligation Bonds Proceeds according to the following. 1. $5,600,000 to Account number 008-002-9701, Johnson and Johnson Development. 2. $2,000,000 to Account number 008-002-9700, Johnson and Johnson Off-Site Improvements. a. Timing not met and would jeopardize the Johnson and Johnson development project. b. Economic development objectives would not be enhanced and the City's obligation on the $125 Million, 600 job project would be jeopardized. Honorable Mayor and Members of City Council November 15, 1999 Page 3 of 3 Vo Recommendation: A. City Council concur with Alternative A to: Authorize the appropriation of $7,600 000 in 1999 Series General Obligation Bonds Proceeds according to the following. 1. $5,600,000 to Account number 008-002-9701, Johnson and Johnson Development. 2. $2,000,000 to Account number 008-002-9700, Johnson and Johnson Off-Site Improvements. LSB/cmk C~ Respectfully, James D. Ritchie Acting City Manager Diane S. Akers, Acting Assistant City Manager James D. Grisso, Director of Finance William M. Hackworth, City Attorney Sherman M. Stovall, Acting Budget Administrator Linda S. Bass, Acting Chief, Economic Development IN THE COUNC~ OF THE CITY OF ROANOKE, VIRGINIA The 19th day of March, 1999. No. 34215-031999. AN ORDINANCE, authorizing the proper City officials to execute a Performance Agreement among the City of Roanoke (City), the Industrial Development Authority of the City of Roanoke. Virginia (Authority), and Johnson & Johnson Vision Products, Inc. (J&J) that provides for J&J to provide jobs, equipment, and make an investment for the acquisition, development, and construct ion of a new facility in the City of Roanoke', that the City will undertake to provide certain public improvements in the vicinity of such new facility; that the City will make an appropriation of up to $9,174,611 to the Authority, all for the purposes ofpromotin8 economic development; authorizing the proper City officials to apply for and accept a grant or donation from the Governor's Opportunity Fund of an amount up to $2,000,000 to be added to the above appropriation and made available to the Authority; authorizing the City Clerk to advertise for a public hearing; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized on behalfoftl~ City to execute and attest, respectively, a Performanc~ Agreement among the City, the Authority, and J&J, upon certain terms and conditions as set forth in the report to this Council dated March 19, 1999. The Performatw~ Agreement isto be in a form approved by the City Attorney, and will provide for J&J to provide jobs, equipment, and make an investment for the acquisition, development and construction of a new facility on private property in the City of Roanoke that has been acquired by J&J and for the provision by the City of certain public improvements in the vicinity of such new facility, such improvements being more particularly described in the above mentioned report to this Council. 2. The City shall appropriate an amount up to $9,174,61 !.00 (which will be in addition to any funds the City will accept fi.om the Governor's Opportunity Fund) to the Authority for the purposes of' promoting economic development in the City and the Roanoke Valley in order to ~und the grant that the Authority intends to make to J&J upon certain terms and conditions and which amount includes an appropriation for the cost of' the public improvements that the City intends to make in the vicinity of the new f.aeility to be constructed by J&J, all as more fully set forth in the aforementioned report to this Council. 3. The City Manager or the Assistant City Manager is hereby authorized to execute and provide on behalf of the City any documentation necessary for the application and acceptance of a grant or donation from the Governor's Opportunity Fund of an amount up to $2,000,000 for the purposes of providing that amount to the Authority for economic development in the City and the Roanoke Valley in order to partially fund the grant that the Authority intends to make to J&J, upon certain terms and conditions, a~ as more partieula'ty set forth in the aforementioned report to this Council. 4. By adoption of this Ordinance, City Council hereby expresses its intent to fund $7,600,000 of the amount required to be appropriated to the Authority by the City under the Performance Agreement throush the is,.,uanee ofseneral obligation bonds of the City under the Public Finance Act, without refermdum, subject to final authorization of the issuance of bonds Her the holding of ~, public hearing on April 19, 1999, and the adoption of an appropriate resolution or resolutions. 5. The City Clerk is hereby authorized to advertise for a public hearing to be held on April 19, 1999, before City Council for the purpose of receiving citizen input on the issuing of $7,600,000 in bonds under the Public Finance Act, Section 15.2-2600 et. seq., Code of Virginia (1950), as amended. 6, In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage ATTEST: City Clerk, Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #60-379 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34564-111599 amending and reordaining certain sections of the 1999-2000 General Fund and Capital Projects Fund Appropriations, providing for appropriation of $70,000.00, in connection with the Roanoke River Greenway location and design study. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pcz The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management C:~V[yFil~sxa'qov 15COR. WP D IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34564-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General Fund and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General Fund and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Appropriations Nondepartmental $ 61,635,397 Transfers to Other Funds (1) .................................. 60,459,351 Fund Balance Reserved for CMERP - City (2) ................................ $ 3,523,957 Capital Proiects Fund Appropriations Recreation $ 3,894,561 Roanoke River Greenway (3) .................................. 70,000 1 ) Transfer to Capital Projects Fund 2) Reserved for CMERP - City 3) Appropriated from General Revenue (001-004-9310-9508) (001-3323) (008-052-9729-9003) $ 70,000 (70,000) 70,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. D /11 I 10:44 November 15, 1999 Council Report No. 99-169 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: ROANOKE RIVER GREENWAY LOCATION STUDY AND DESIGN Background on the subject in chronological order follows: City Council was briefed on the status of greenways in the Roanoke Valley at their regular meeting of January 4, 1999 by Liz Belcher, Roanoke Valley Greenway Coordinator, Kit B. Kiser, Director of Utilities and Operations, Philip C. Schirmer, Assistant City Engineer, and Greg Reed, Civil Engineer II. Following the briefing, the City Manager was requested to proceed with having a location study prepared. Bo Advertisement of public notice to seek consultant services for a location study and the design of a greenway from the Salem City Limit to Explore Park and running generally along the Roanoke River was properly advertised on February 28, 1999. Qualification proposals were received from six (6) firms at 2:00 p.m. on Friday, March 26, 1999. The six (6) firms were as follows: 2. 3. 4. 5. 6. Anderson & Associates of Virginia, Inc. Engineering Concepts, Inc. Hill Studio, P.C. Land Planning & Design Associates, Inc. Lardner/Klein Landscape Architects, P.C. Whitesell Orrison, Inc. The selection committee composed of Liz Belcher, Roanoke Valley Greenway Coordinator, Barry W. Baird, President/CEO of Avis Construction Company, Inc, Wayne T. Wilcox, CLA, Parks Planner and Charles M. Huffine, P.E., City Engineer held personal interviews with the four (4) most qualified firms. The firms interviewed were: 2. 3. 4. Anderson & Associates of Virginia, Inc. Engineering Concepts, Inc. Lardner/Klein Landscape Architects, P.C. Whitesell Orrison, Inc. Honorable Mayor and Members of City Council CONSULTANT CONTRACT AWARD FOR A LOCATION STUDY FOR ROANOKE RIVER GREENWAY November 15, 1999 Page 2 The firm deemed most qualified for the project is Anderson & Associates of Virginia, Inc. located in Blacksburg, VA. Contract negotiations have been concluded with the proposed firm. II. Current situation is as follows: Contract negotiations are complete and a lump sum agreement has been reached with Anderson & Associates of Virginia, Inc. in the amount of $60,000. The amount of the proposed contract is considered a fair price for the Scope of Services negotiated. B. The Scope of Services includes the following: Location study with at least two (2) alternative routes for a greenway running from the westerly City Limit to the easterly City Limit of the City of Roanoke. The City retains the right to negotiate the remainder of the tasks necessary to design and provide limited construction management duties on the project at a later date. The funding needs to be transferred from the Capital Maintenance and Equipment Replacement Program into a capital account. The Acting City Manager has been delegated the authority to award the contract once funding has been appropriated. The planning of .qreenways along the Roanoke River corridor is time critical. It is important to define potential greenway alignments so that other projects, such as the Roanoke River Flood Reduction Project, can be managed to accommodate future greenways. III. Issues in order of feasibility are as follows: A. Cost B. Funding IV. Alternatives in order of feasibility are as follows: 1. Authorize the transfer of $70,000 to a capital account to be established by the Director of Finance and entitled "Roanoke River Greenway". Honorable Mayor and Members of City Council CONSULTANT CONTRACT AWARD FOR A LOCATION STUDY FOR ROANOKE RIVER GREENWAY November 15, 1999 Page 3 Consultant Fees $60,000 Advertising costs, Engineering Expenses, contingency, etc. 10,000 Total $70,000 Ao Cost has been negotiated and is considered fair for the scope of the project negotiated. Funding is available in the Capital Maintenance and Equipment Replacement Program in the amount of $70,000. Do not authorize the appropriation of $70,000 to a capital account to be established by the Director of Finance and entitled "Roanoke River Greenway." A. Cost would not be an issue. B. Funding would remain available in CMERP. V. Recommendation is as follows: City Council concur in Alternative "A" and take the following action: Appropriate $70,000 from CMERP to a capital account to be established by the Director of Finance and entitled "Roanoke River Greenway." Respectfully submitted, Jam~ D Ritchie Acting City Manager JDR/CMH/fm C; City Attorney City Clerk Director of Finance Director of Utilities & Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Acting Budget Administrator Manager, Office of Supply Management Commissioner of Revenue RECEIYEI} CITY CLERKS 0FF'igE Honorable Mayor and Members of City C~nc[l~V 11 Al0:59 Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: CONSULTANT DESIGN SERVICES CONTRACT FOR DOWNTOWN NORTH PARKING GARAGE AND CONVERSION OF FIRST STREET BRIDGE TO A PEDESTRIAN BRIDGE November 15, 1999 Council Report No. 99-175 Background on the subject in chronological order is as follows: The above development project includes the area bounded by Wells Avenue, Gainsboro Road, Jefferson Street and Shenandoah Avenue. Several projects are proposed for the proiect area including the Roanoke Higher Education Center to be located in the former Norfolk & Western General Office Building North, Shenandoah Crossing (market rate rental apartments) to be located in the Norfolk & Western General Office Building South and "The Yard" at Henry Street, and a commercial development project, which includes the Crew Suites Office Building and Caboose Convenience Store, proposed by the Roanoke Neighborhood Development Corporation. All of the proposed developments require some degree of public parking. Approximately 600 spaces are needed. The intent is to construct a garage with as many spaces as are possible for an overall project cost of $5,000,000 with the rest being available from surface and on-street parking. The proposed garage is to be located on property bounded by Shenandoah Avenue, Centre Avenue, First Street and the rear of General Office Building South. It is also intended to rehabilitate the existing First Street Bridge for use as a pedestrian bridge with a project cost of $700,000. It is proposed that the bridge design be done concurrently with proposed parking garage due to their proximity to each other. D. A consultant is needed to prepare preliminary and final engineering drawin.qs. II. Current situation is as follows: A request for consultant qualifications proposals was advertised in The Roanoke Times on Sunday, September 5, 1999 and /7~e Roanoke Tribune on Thursday, September 9, 1999. Proposals were received by the Mana.qer of Supply Management on Friday, September 24,1999. The six (6) firms submitting proposals were: Hayes, Seay, Mattern & Mattern, Inc.; Marcellus Wright Cox and Smith Architects; Echols- Sparger Architect; SMBW Architects; Pape, Cole and Associates, P.C.; and Hurt & Proffitt, Inc. Honorable Mayor and Members of City Council CONSULTANT DESIGN SERVICES CONTRACT FOR DOWNTOWN NORTH PARKING GARAGE AND CONVERSION OF FIRST STREET BRIDGE TO A PEDESTRIAN BRIDGE November 15, 1999 Page 2 A consultants selection committee composed of the followinq persons reviewed all of the qualification proposals: Thomas L. McKeon John Baker Deborah J. Moses Charles Price Jan G. Bruce Philip C. Schirmer Roanoke Higher Education Authority Roanoke Redevelopment and Housing Authority Assistant to the City Manager for Special Projects Roanoke Neighborhood Development Corporation Project Manager, Engineering Department Assistant City Engineer The selection committee interviewed Hayes, Seay, Mattern & Mattern, In¢, Marcellus Wright Cox and Smith Architects, Echols-Sparger Architect, and SMBW Architects on Monday, October 11, 1999 and Tuesday, October 12, 1999. The committee selected the firm Hayes, Seay, Mattern & Mattern, Inc., 1315 Franklin Road, Roanoke, VA, as the best qualified consultant for the proposed work. III. Issues in order of importance are as follows: A. Timing B. Funding C. Cost IV. Alternatives in order of feasibility are as follows: Authorize the Acting City Manager to execute a contract, in a form approved by the City Attorney, with Hayes, Seay, Mattern & Mattern, Inc., in an amount of $450,000 to provide professional design and engineering services for the Downtown North Parking Garage and $110,000 for such services for the First Street Bridge conversion, for a total contract of $560,000. Tim n.q will permit the Downtown North Development Project to begin. Many of the proposed improvements are desired to be in place by September, 2000. Funding for the design is available from Capital Fund Interest Income for the Parking Garage. Funding for the First Street Bridge was included in the 1997 Bond Referendum. 3. Cost of the design services is reasonable for the work to be performed. Honorable Mayor and Members of City Council CONSULTANT DESIGN SERVICES CONTRACT FOR DOWNTOWN NORTH PARKING GARAGE AND CONVERSION OF FIRST STREET BRIDGE TO A PEDESTRIAN BRIDGE November 15, 1999 Page 3 Do not authorize the City Manager to execute a contract with Hayes, Seay, Mattern & Mattern, Inc. for the Downtown North Parking Garage and First Street Bridge Project. 1. Timing for completion of the design will be delayed. 2. Funding will remain available. 3. Cost is not an issue. V. Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Authorize the Acting City Manager to execute a contract, in a form approved by the City Attorney, with Hayes, Seay, Mattern & Mattern, Inc. in an amount of $450,000 to provide professional design and engineering services for the Downtown North Parking Garage, and $110,000 for such services for the First Street Bridge conversion, for a total contract amount of $560,000. Funding is available from the sale of Series 1999 bonds for the First Street Bridge. Transfer $110,000 to an account to be established by the Director of Finance titled "First Street Pedestrian Bridge." Funding is available from Capital Fund Interest Income for the Downtown North Parking Garage. Appropriate $500,000, $450,000 for Hayes, Seay, Mattern & Mattern, Inc. contract and $50,000 contingency, to an account to be established by the Director of Finance titled "Downtown North Parking Garage." Respectfully submitted, D. Ritchie Acting City Manager JDR/JGB/fm Cl City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #60-262 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34565-111599 amending and reordaining certain sections of the 1999-2000 General Fund and Capital Projects Fund Appropriations, providing for the transfer of $445,052.00 and appropriation of $63,048.00, in connection with the Regional Radio System Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely,~,~ t~,~, ~ ~t~t,,,,~,~,~--- Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: James D. Ritchie, Sr., Acting City Manager George C. Snead, Jr., Director, Public Safety Barry L. Key, Manager, Office of Management and Budget Joe D. Slone, Manager, Communications C:'xMyFiI~L,NOV 15COR~ WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34565-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General Fund and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. certain Appropriations, in part: General Fund Appropriations Nondepartmental THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that sections of the 1999-2000 General Fund and Capital Projects Fund be, and the same are hereby, amended and reordained to read as follows, Transfers to Other Funds (1) .................................. Capital Proiects Fund Appropriations Public Safety Regional Radio System (3) ................................... (001-004-9310-9508) (001-004-9310-9512) (008-050-9614-9003) $ (445,052) 445,052 63,048 1 ) Transfer to Capital Project 2) Transfer to Debt Service 3) Appropriated from General Revenue $ 61,565,397 60,389,351 $ 5,886,602 3,875,524 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 15, 1999 Council Report No. 99-411 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: Appropriation of Budgeted Amount to Regional Radio System Project BACKGROUND on the subject in chronological order is as follows: City Council authorized the Regional Radio System May 12, 1997, during approval of the fiscal year 1997-98 budget. Bo Intergovernmental Aqreement between Roanoke City and County was executed for installation of a Regional Radio System on December 16, 1997. Contract with Motorola, Inc. was executed for the installation of the Regional Radio System on December 17, 1997. The project was to be implemented in three phases and completed by June 2000. Proiect, totaling $6.7 million, is currently on schedule and has been activated for Phase I (Fire/EMS) and Phase II (Police). Public Works, Utility Line Services and Parks and Recreation departments are scheduled to be activated by July 1, 2000. Project funding includes a $2.5 million capital lease repayable over seven years. The first year's payment was made during fiscal year 1998-99, and the second payment will be due in January 2000. $508,100 was included in Transfers to Capital Proiects Fund as part of the adopted General Fund budget for Fiscal Year 1999-00 to fund the capital lease payment and system maintenance contract. II. CURRENT SITUATION is as follows: Budgeted funding of $508,100, needs to be appropriated in the proper Debt Service and Capital Projects Fund accounts. III. ISSUES in order of importance are as follows: A. Pr~ectexpenses. B. Funding IV. ALTERNATIVES in order of feasibility are as follows: Ao Council approve the transfer of $445,052 from Transfers to Capital Projects to the Debt Service Fund for payment of the capital lease and appropriate $63,048 from Transfers to Capital Projects to capital project account number 008-050-9614-9003 - Regional Radio System. Proiect expenses for the city's share of the regional radio project are required for payment of the capital lease and annual maintenance. ° Funding is available in the adopted FY00 General Fund Budget as previously identified. Bo Council not approve the transfer of $445,052 from Transfers to Capital Projects to the Debt Service Fund for payment of the capital lease and appropriate $63,048 from Transfers to Capital Projects to capital project account number 008-050-9614-9003 - Regional Radio System. 1. Project expenses will still be required. Funding will remain available in the General Fund until some disposition is approved by Council. Mo RECOMMENDATION is that City Council concur in Alternative A, and take the following specific actions: Council approve the transfer of $445,052 from Transfers to Capital Projects to the Debt Service Fund for payment of the capital lease and appropriate $63,048 from Transfers to Capital Projects to capital project account number 008-050-9614-9003 - Regional Radio System. Respectfully submitted, James D. Ritchie Acting City Manager JDR/GCS/hw cc: City Attorney City Clerk Director of Finance Director of Public Safety Office of Management and Budget Manager of Communications Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #60-79-132-289 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 15, 1999, Council Member White requested a review of the annual service charge, in an amount equal to 20 per cent of the City of Roanoke real estate tax levy imposed on certain tax exempt property, to determine if the service charge is sufficient to cover the cost of providing City services. If it is discovered that certain tax exempt properties are not paying a sufficient service charge to cover the cost of City services, Council Member Swain inquired if a new service charge could be adopted retroactive. It was the consensus of Council to refer the matter to the Financial Planning Session to be scheduled in February/March 2000. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: James D. Grisso, Director of Finance Willard N. Claytor, Director, Real Estate Valuation William M. Hackworth, City Attorney C:XMyFiI~IOV I ~COR. WPD JAMES D. GRISSO Director of Finance November 15, 1999 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P. ©. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 '99 NOV 15 /19:28 JESSE A. HALL Deputy Director TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Revenue Compendium The Department of Finance has updated the City's Revenue Compendium through fiscal year 1999 to provide you with historical information on the sources of City General Fund and School Fund revenues. The Compendium groups each revenue by classification and identifies the collecting department, basis and current rate, due date, and a ten year revenue history. A description of each revenue, explaining the origin and condition of the funding, is included under "Basis and Current Rate". The "Due Date" of a revenue improves our knowledge of cash flow. It is essential in meeting our financial obligations and maximizing the investment of cash on hand to know when revenues will be received. A knowledge of collections throughout the fiscal year improves our financial forecasting capabilities. The due date is essential in understanding the City's requirements for specific revenue sources. Honorable Mayor and Members of City Council November 15, 1999 Page 2 The "Collection History" allows us to assess the impact of tax rate reductions or increases, new taxes, fee changes, and changes in state and federal funding on each revenue type. This history is used to measure and understand the City's reliance on specific funding sources. It is important that a locality attempt to diversify its revenues to protect and enhance its financial stability. Significant changes in revenue from one year to the next have been explained in footnotes. The Revenue Compendium provides a detailed trend analysis of General Fund and School Fund revenue sources that finance the operations of our City government. This publication serves as a resource to be used to familiarize us with individual revenue sources and the fiscal capacity of the City. We hope this publication will provide you with a valuable tool in meeting the fiscal challenges faced by the City. JDG/LD/pac Director of Finance Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #184-429 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: Your report recommending that a "window of opportunity" be opened for grant employees to make an irrevocable election to become an active member of the City of Roanoke Pension Plan, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, the report was tabled. The Mayor requested that the Director of Finance and the Acting City Manager meet with the 32 grant employees to insure that they have been given an opportunity to be heard on the matter. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc: The The The The Honorable David C. Anderson, City Treasurer Honorable Donald S. Caldwell, Commonwealth's Attorney Honorable Arthur B. Crush, III, Clerk of the Circuit Court Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable George M. McMillan, City Sheriff William M. Dowd, Principal, Slabaugh, Morgan, White and Associates, 7204 Glen Forest Drive, Suite 304, Richmond, Virginia 23226 James D. Ritchie, Sr., Acting City Manager CAMyFiI~kNOV 15COR. WI~D James D. Grisso November 18, 1999 Page 2 pc: Robert H. Bird, Municipal Auditor Willard N. Claytor, Director, Real Estate Valuation Kit B. Kiser, Director, Utilities and Operations George C. Snead, Jr., Director, Public Safety Glenn D. Radcliffe, Director, Human Development Robert K. Bengtson, Acting Director, Public Works Joyce L. Sparks, Retirement Administrator, Department of Finance Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C:~vlyFiles~NOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, AN ORDINANCE amending the definition of"Employee" in §22.1-2, Definitions~ and amending §22.1-3, Membership,Generally, by adding a new subsection (c4), Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Section 22.1-2, Definitions, of Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended, to read and provide as follows: §22.1-2. Definitions. The following words and phrases, as used herein, shall have the following meanings, unless a different meaning is plainly required by the context. Words importing male gender shall be construed to include female, and singular words shall be deemed to include plural and plural words shall be deemed to include singular, whenever appropriate. Additional definitions appear in each article governing a particular system. The definitions herein apply throughout the city plan unless the system specifies a different meaning. Employee shall mean any officer or employee of the city, except a part-time officer or employee (one who is customarily employed less than twenty (20) hours per week or not more than five (5) months in a calendar year), and shall include, but shall not be limited to, police and fire personnel employed on or after the first day of January, 1946; officials selected by the city council or appointed by the city manager; every officer and other person employed by the school board of the city who is not eligible for membership in the Virginia Retirement System or successor plan; and every other person employed in the service of the city. (The sheriff of the city and all deputies and employees in said office, and their successors and all subsequent employees in said office, are hereby excluded from membership in this city plan). On and after July 1, 1986, members of city council shall be deemed "employees" for purposes of ESRS. On and after January 1, 2000, grant employees of the City shall be deemed "employees" for the purposes of ESRS if they have elected to become a member of ESRS by making an irrevocable election to do so in the manner set forth in §22.1-3 (c4) or, in the case of grant employees hired on or after January 1, 2000, they have made an irrevocable election to become a member of ESRS at the time they are hired. In all cases of doubt, the board shall determine who is an "employee" within the meaning of this article, subject however, to review by the council. 2. Section 22.1-3, Membership Generally, Chapter 22.1, Pensions and Retirement, Code of the City of Roanoke (1979), as amended, is hereby amended by the addition of a new subsection (c4) to read and provide as follows: §22.-1-3. Membership Generally. (c4) Grant employees who are eligible to receive grant funded deferred compensation retirement contributions and who are employed in that grant position on or after December 13, 1999, and who wish to make an irrevocable election to become a member of ESRS may do so by properly completing and filing an election form and a new member enrollment form between December 13, 1999, and December 31, 1999, inclusive. A member may revoke his election within twenty-eight (28) days of its filing by making a written revocation request to the board of trustees. Each election and new member enrollment form must be made in writing on forms supplied by the board of trustees and must be properly filed with the board. Unless a member revokes his election within twenty-eight (28) days after the date of its filing, the membership shall be effective twenty-nine (29) days after the date it is received by the board of trustees and shall be irrevocable thereafter. Such employees shall not receive creditable service in the ESRS for service prior to January 1, 2000, for service as grant employees. H:XMEASURES\o-amretgrant 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon it passage. ATTEST: City Clerk. H:~vlEAS URES\o-amretgrant JAMES D. GRISSO Director of Finance ~ECUVEO CITY OF ROANOKF. DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 R O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 11 PI :02 JESSE A. HALL Deputy Director November 15, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: BACKGROUND The City of Roanoke has thirty-two employees whose salary and fringe benefits are paid with federal or state grant funds. These grant employees receive the same fringe benefits as City employees except for retirement benefits. Normally, grants are approved and funded for a period of one year. Due to the five year vesting requirement for the City Pension Plan, a retirement contribution equal to nine percent of total salary is paid on behalf of all grant employees to a deferred compensation plan managed by the International City Management Association, Retirement Corporation (ICMA). Grant employees are not members of the City of Roanoke Pension Plan. This might deter City employees from applying for potentially higher paying grant positions due to the fact that they would end their membership in the City Pension Plan. CURRENT SITUATION Several grant employees have inquired about membership in the City of Roanoke Pension Plan. Average service time for grant employees equals four and one-half years. A recent survey of other local retirement systems in Virginia reflected that grant employees are included in their pension plans. Slabaugh Morgan White & Associates, actuary for the Pension Plan, states that no actuarial liability would be created by allowing grant employees an irrevocable option to become a member of the Pension Plan in lieu of the nine percent {9%} employer paid contribution to ICMA. If this option were granted, there would be no additional cost to the City for these employees to be members of the Pension Plan since their respective grant would be required to pay the contributions. Honorable Mayor and Members of City Council November 15, 1999 Page 2 RECOMMENDATION We recommend that a 'window of opportunity' be opened for these current thirty-two grant employees beginning on December 13, 1999 and ending at the close of business on December 31, 1999 to make an irrevocable election to become an active member of the City of Roanoke Pension Plan as of January 1, 2000, or continue to receive the employer paid ICMA contribution. Service accumulation in the City Pension Plan would begin on this date and each current grant employee would retain the employer paid ICMA contributions, including investment retums. All new grant employees hired on or after December 13, 1999 would be given the irrevocable option of becoming a member of the City Pension Plan or having an employer paid retirement contribution to the ICMA deferred compensation plan. The attached ordinance will accomplish these changes. We would be pleased to answer questions City Council may have. Sincerely, Director of Finance JDG:s Attachment C: James D. Ritchie, Acting City Manager William M. Hackworth, City Attorney Mary F. Parker, City Clerk Robert H. Bird, Municipal Auditor Willard N. Claytor, Director Real Estate Valuation The Honorable David C. Anderson, City Treasurer The Honorable Donald S. Caldwell, Commonwealth's Attorney The Honorable A. 'Bert" Crush, III, Clerk of the Circuit Court The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable George M. McMillan, City Sheriff Diane S. Akers, Acting Assistant City Manager Kit B. Kiser, Director, Utilities and Operations George C. Snead, Director, Public Safety Glenn D. Radcliffe, Director, Human Development Robert K. Bengtson, Acting Director, Public Works Joyce L. Sparks, Retirement Administrator Sherman M. Stovall, Acting Budget Administrator MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 18, 1999 File #137 SANDRA H. EAKIN DepuD City Clerk The Honorable John S. Edwards Senator P. O. Box 1179 Roanoke, Virginia 24006 The Honorable A. Victor Thomas, Member House of Delegates 1301 Orange Avenue, N. E. Roanoke, Virginia 24012 The Honorable Clifton A. Woodrum, Member House of Delegates P. O. Box 990 Roanoke, Virginia 24005 Gentlemen: I am enclosing copy of Resolution No. 34566-111599 adopting and endorsing a Legislative Program for the City of Roanoke to be presented to the City's delegation to the 2000 Session of the General Assembly; and extending a cordial invitation to attend a joint meeting of Roanoke City Council and the Roanoke City School Board on Monday, December 6, 1999, at 12:15 p.m., in Room 159, Municipal Building South, 215 Church Avenue, S. W., to discuss legislative matters. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: William White, Sr., Chair, Legislative Committee, 3698 Partridge Lane, N. W., Roanoke, Virginia 24017 Members of the Roanoke City School Board C:XMyFileshNOV 15CORA~PD The Honorable John S. Edwards The Honorable A. Victor Thomas The Honorable Clifton A. Woodrum November 19, 1999 Page 2 pc: Thomas A. Dick, Legislative Liaison, 2227 Early Settlers Road, Richmond, Virginia 23235 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools/Legislative Liaison Cindy H. Lee, Clerk, Roanoke City School Board C:~,lyFiles~NOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of Novemberf 1999. No. 34566-111599. A RESOLUTION adopting and endorsing a Legislative Program for the City to be presented to the City's delegation to the 2000 Session of the General Assembly. WHEREAS, the members of City Council are in a unique position to be aware of the legislative needs of this City and its people; WHEREAS, previous Legislative Programs of the City have been responsible for improving the efficiency of local government and the quality of life for citizens of this City; WHEREAS, Council is desirous of again adopting and endorsing a Legislative Program to be advocated by the Council and its representatives at the General Assembly; and WHEREAS, the Legislative Committee of City Council has by report, dated November 15, 1999, recommended to Council a Legislative Program to be presented at the 2000 Session of the General Assembly; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Legislative Program transmitted by report of the Legislative Committee, dated November 15, 1999, is hereby adopted and endorsed by the Council as the City's official Legislative Program for the 2000 Session of the General Assembly. 2. The Clerk is directed to issue cordial invitations to the City's Senator and Delegates to the 2000 Session of the General Assembly to attend Council's meeting relating to legislative matters, to be held at 12:15, on December 6, 1999. ATTEST: City Clerk. DAVID A. BOWERS Mayor CITY OF ROANOKE CITY COUNCIL 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 15, 1999 C. IIY Ct_E~!~:~ ~_FFtOE IqO 11 71:02 Council Members: C. Nelson Harris W. Alvin Hudson Carroll E. Swain James O. Trout William White, Sr. Linda F. Wyatt The Honorable Mayor and Members of City Council Roanoke, Virginia Re: 2000 Legislative Program Dear Mayor Bowers and Members of Council: On November 10, 1999, City Council's Legislative Committee met to review the proposed 2000 Legislative Program. A copy of this Legislative Program is attached. After careful review, the Committee recommends it to City Council for favorable action. The School Board portion of the Program was approved by the School Board on its meeting on November 9, 1999. As Chair of the Legislative Committee, I wish to thank the other members of the Committee who are Vice-Mayor Harris and Ms. Wyatt of this Council and Mr. Wishneff and Mr. Webster Day of the School Board. We also wish to thank Tom Dick, our Legislative Liaison, and Bill Hackworth, City Attorney, who coordinated and prepared this Program. We plan to reconvene the Legislative Committee in December, after the Governor's budget is released, to prioritize the action items in the Program, in order to help focus the efforts of our Legislative Liaison. Please put on your calendars for February 10, 2000, the annual VML Legislative Day in Richmond, and the dinner traditionally hosted by the City in conjunction with that gathering. As Chair of the Legislative Committee, I commend the Program to City Council for its careful study and review, I am confident the members of the Council will agree that the H:XLEGI S',L-hm2000pr o The Honorable Mayor and Members November 15, 1999 Page 2 recommended Program will advance the legislative interests of the City and its people at the 2000 Session. WWSr/f Respectfully submitted, William White, Sr., Chair Legislative Committee Attachments cc: James D. Ritchie, Acting City Manager William M. Hackworth, City Attorney F. B. Webster Day, Member, School Board Brian J. Wishneff, Member, School Board Dr. E. Wayne Harris, Superintendent Richard L. Kelley, Assistant Superintendent for Operations and Legislative Liaison Mary F. Parker, City Clerk Thomas A. Dick, Legislative Liaison H:~LEGIS~L-hm2000pro 2000 LEGISLATIVE PROGRAM CITY OF ROANOKE CITY COUNCIL SCHOOL BOARD David A. Bowers, Mayor C. Nelson Harris, Vice-Mayor W. Alvin Hudson, Jr. Caroll E. Swain Melinda J. Payne, Chair F. B. Webster Day, Vice-Chair Charles W. Day Marsha Ellison James O. Trout Sherman P. Lea William White, Sr. Linda F. Wyatt Ruth Willson Brian J. Wishneff James D. Ritchie, Acting City Manager Dr. E. Wayne Harris Superintendent Thomas A. Dick Legislative Liaison Richard L. Kelley Assistant Superintendent for Operations and Legislative Liaison William M. Hackworth City Attorney 2000 LEGISLATIVE PROGRAM Outline of Issues POLICY STATEMENTS Effective Government Mandates Clarification of State and Local Responsibilities Revenue and Finance Special Needs of Central Cities Without Annexation Power Economic Development Transportation Zoning and Land Use KEY ISSUES AND LEGISLATIVE PROPOSALS Commission on the Condition and Future of Virginia's Cities Continuation of Full Funding for HB 599; Reimbursement of Cumulative Deficit Roanoke Higher Education Authority Regional Competitiveness Act Funding Freedom of Information Act Meals Tax OTHER LEGISLATIVE PROPOSALS AND POSITIONS Education State Initiatives Roanoke City Schools' Issues Public Education Priorities Standards of Learning Pupil Services Construction and Technology School Governance Governor's School Program Compensation of School Board Members General Government Cultural Agencies - State Support for Governmental (Sovereign) Immunity Mental Health Funding Notice of Claims Heart, Lung and Cancer Presumptions Collective Bargaining Liens Against Real Estate for Unpaid Water Bills Dangerous Weapons on Public Property Proposals to Combat Urban Blight Vacant Buildings - Registration Fee Delinquent Tax Sale Process; Waiver of Taxes and Liens; Notice Inspection of Residential Rental Property Taxation; Revenue State-Local Tax Structure Local Funding Issues Business, Professional and Occupational License Tax Comprehensive Services Act Sales Tax- Elimination of Tax on Food Products for Home Consumption Research and Development Tax Credit Interest Payments on Erroneous Assessments Telecommunications Tax Collections Transportation Transportation (Including Mass Transit) Funding Interstate 73 Smart Road - Improved Access to Blacksburg/Virginia Tech Interstate 66 Extension of Passenger Rail Service Highway Maintenance Southwest Virginia Regional Welcome Center POLICY STATEMENTS EFFECTIVE GOVERNMENT Local governments were originally organized to provide essential services and protection that citizens could not or would not provide for themselves. Examples of such essential local services are education, provision for health and welfare, police and fire protection, delivery of safe water and sewage treatment. Local governments and their officials are continually striving for economy, effectiveness, responsiveness, efficiency and productivity in delivery of such services. Unfortunately, the essential services for which local governments were originally created have been overshadowed by numerous less critical programs mandated by the federal and State governments. The federal and State governments should recognize that local governments are the best vehicle for the delivery of basic public services because local governments are closest to the people and most responsive to their needs. Furthermore, basic public ser-vices cannot be provided in the most effective way if the State attempts to dictate in minute detail the structure of all local government, the administrative and legislative procedures to be followed uniformly by all local governments and the details of all programs administered at the local level. The City opposes State intrusions in the way local governments conduct their business, including the way council meetings are conducted, procedures for adopting ordinances, what can be addressed by ordinance and what by resolution, purchasing procedures and establishment of hours of work, salaries and working conditions for employees. MANDATES According to the Joint Legislative Audit and Review Commission, Virginia's local governments are subject to 391 Federal and State mandates. These mandates require localities to perform duties without consideration of local circumstances, costs or capacity and require localities to redirect their priorities to meet federal and State objectives regardless of other pressing local needs and priorities affecting the health, safety and welfare of citizens. The cumulative effect of federal and State legislative and regulatory mandates has exacerbated the already serious financial problems of local governments. Several years ago, the General Assembly began the fiscal note process by which cost estimates for proposed legislation are completed prior to final review of the legislation by a committee. Additionally, the 1993 Session amended the State Code to require (1) that all State agencies review all mandates imposed on local governments with the objective of determining which mandates may be altered or eliminated and (2) that the Commission on Local Government prepare and annually update a catalog of Federal and 4 State mandates. It is essential that the state fully fund all state mandates, including public employee salaries. CLARIFICATION OF STATE AND LOCAL RESPONSIBILITIES The increasing trend towards community-based programs requires carefully addressing the significant long-term issues of local vs. state roles and responsibilities for administration and funding of these programs. The City asks the General Assembly to request JLARC to update its 1993 study on state/local service delivery responsibilities to reflect the changes that have occurred in state/local relations and federal/state relations. To improve the relationship of the state and local governments, the state must: leave the taxing authority and revenue sources of local governments alone; pay a greater share of the costs of education; grant local governments the authority to deal effectively with social problems; recognize the authority of local government in planning and land use control; develop a state urban policy that a) addresses issues of local governmental structure and intergovernmental relations, b) encourages the retention or expansion of state facilities or operations in existing urban centers, and c) defines how state and local governments deal with each other. REVENUE ANDFINANCE The City is vitally concemed over the continued erosion of local revenue sources. The General Assembly is urged not to cap, remove or further restrict any revenue sources that are currently available to localities, including taxing authority and user fees. Historically, real and personal property taxes have been the foundation of local tax revenues. The State's restriction and erosion of other local sources, however, has resulted in over reliance on property taxes, placing local governments in financial jeopardy. The Joint Legislative Audit and Review Commission's (JLARC's) own study shows that the real property tax rate in Virginia is the second highest among fifteen Southern states and fifty percent higher than nine Southern States. The City supports additional and more equitable sources of revenue, but the decision on which, if any, local revenue sources should be reduced or eliminated should be strictly a local decision. SPECIAL NEEDS OF CENTRAL CITIES WITHOUT ANNEXATION POWER The larger, more urbanized, central cities of the Com-monwealth, such as this City, provide a full range of public housing, health, mental health, transportation, social and humanitarian services. School systems in these cities provide excellent special education programs, and private charities located in central cities provide a broad range of charitable assistance. These factors make the Commonwealth's central cities a magnet for those in need of services. The City has made tremendous strides in economic development. Downtown has been revitalized; industrial parks have been established; and new businesses and industries have been attracted. It is unlikely, however, that these recent successes can be sustained over the long term. In this regard, the major problem facing the City is an inadequate inventory of developable land. Much of our mountainous terrain is either undevelopable or developable only at tremendous costs. Other land in the heart of the Roanoke Valley is subject to flooding and undevelopable. Roanoke's peculiar problems are compounded by the need of central cities to provide welfare, public safety, transportation, and water and sewer services at a level not required in adjoining suburban or rural localities. These services benefit the entire region, but are paid for primarily by City taxpayers. Historically, the fiscal stress of central cities has been relieved by annexation. The power of annexation has, without logic, been denied to the central cities which need it most. If the central cities of the Commonwealth are to remain strong, viable units of government, which is in the best interest of the Commonwealth, decisive action needs to be taken. Ultimately, the General Assembly should reevaluate Virginia's unique system of independent cites, which requires the City to fund services benefiting adjoining localities. In the meantime, the legislature should: a) provide special state funding for such regionally beneficial services; b) create financial incentives to encourage governmental integration of independent cities with adjoining counties; and c) allow for cities with populations of less than 125,000 to make the transition to town status. ECONOMIC DEVELOPMENT City Council calls upon the Governor and the General Assembly to develop an economic development strategy for the Commonwealth and its local governments. The Commonwealth is implored to form a partnership with local governments, the business community and economic development experts to develop the strategy. The strategy should recognize the international economy in which Virginia local governments are competing and include special funding for international trade missions. The strategy should also recognize small business incubators as a vital element and provide funding, perhaps on a State matching basis, to local governments that undertake to develop and operate incubators. The strategy should include special programs for those areas west of the Blue Ridge mountains and central cities across the Commonwealth. Each of these areas will need special financial assistance from the State if we are to have balanced growth across the Commonwealth. The economic strategy should include additional educational funding for central cities. With shrinking labor pools in central cities across the State, new and existing businesses cannot afford to have young adults in these cities become unemployable. Special efforts must be made now through additional educational funding to save these at risk children. Tourism and convention activities that enhance the economic well being of the Commonwealth and its political subdivisions should be recognized as legitimate components of economic development. We urge the General Assembly to look closely at the way State tourism dollars are spent and to insure their fair distribution. Western Virginia has, in the past, not received a proportionate share of the dollars spent by the State tourism office, and there has been little emphasis on promoting the Virginia mountains. TRANSPORTATION An adequate transportation system is vital to the economic well-being of the Commonwealth and this region. Safe, convenient and efficient movement of people, goods and services is essential for the Commonwealth and its regions to compete successfully in the global marketplace. Public transportation is an essential element of the transportation system which should be an integrated and balanced intermodal system. Reliable, dedicated sources of funding for public and other modes of transportation need to be determined and put in place. ZONING AND LAND USE One of the most important functions of local governments is local planning and land use control. This is appropriate because there is no entity better suited to make key land use decisions on behalf of any locality than the local governing body. In making land use decisions in this City, Council is guided by a comprehensive plan developed through a citizen-based planning process. City Council views with increasing alarm recent efforts of the General Assembly to control local land uses. The Council opposes any legislation that would restrict present land use powers of local governments to establish, modify and enforce zoning classifications. Local governments should remain free to adopt and enforce zoning changes that address local land use needs. KEY ISSUES AND LEGISLATIVE PROPOSALS COMMISSION ON THE CONDITION AND FUTURE OF VIRGINIA'S CITIES The 1998 General Assembly created the Commission on the Condition and Future of Virginia's Cities. The Commission is authorized to identify Virginia's cities' strengths and needs; develop a demographic profile of Virginia's cities; review all state laws pertaining to the jurisdictional boundaries and governing structure of Virginia's cities and determine whether and the extent to which such laws have contributed to the urban crisis in cities; assess the current social and economic condition of Virginia's cities including their ability to provide vital public services and to attract and sustain business and industry; determine the impact of state and federal laws and regulations on the ability of cities to provide required services with limited resources; analyze the impact of the migration of middle class families from cities and the relocation of business and industry, particularly in the inner city, on the city's tax base, public schools, racial polarization, and quality of life; analyze the funding formulas for state aid to localities; and compare Virginia's cities to comparable cities in other states with regard to the delivery of vital public services. The Commission is charged with recommending such statutory, policy, and regulatory changes and initiatives as the Commission deems necessary. The 1999 General Assembly continued the study Commission for an additional year. A second Cities Summit was held mid-year to further identify problems and develop potential workable solutions. City Council commends the General Assembly for continuing the Commission to make this long needed study. The work of the Commission is important to cities that have long faced difficult fiscal issues and growing local service needs. City Council urges that substantive recommendations be made by the Commission and that the General Assembly take action to address the many significant problems facing cities throughout the Commonwealth. CONTINUATION OF FULL FUNDING FOR HB 599; REIMBURSEMENT FOR CUMULATIVE DEFICIT In 1979, the General Assembly enacted an annexation package pursuant to which an annexation moratorium was imposed, and all localities were provided additional State aid in the areas of administration of justice, law enforcement salaries, health care for indigents and street and highway construction and maintenance. The annexation package was intended partially to serve as compensation to cities for their loss of the annexation power and partially to provide more equitable funding for all local governments. For many years the Commonwealth did not honor this agreement. The 1999 General Assembly took action to restore funding to the required level, where it should be allowed to continue to increase as required by law. The City lost about $12 million in funding during the period the State chose not to honor its obligation. While action taken to restore funding to the level required is appreciated, the funding lost ought rightfully to be replaced. 8 ROANOKE HIGHER EDUCATION AUTHORITY The 1997 Session of the General Assembly created the Roanoke Higher Education Authority to own, construct, and operate the Roanoke Higher Education Center. The 1998 Session of the General Assembly appropriated $5.4 million for the capital needs of the Center and $62,500 for operating expenses of the Center for the first year of the biennium. The 1999 General Assembly appropriated $3.6 million for capital and an additional $100,000 for operating expenses. State funding, coupled with private and local funding, is an essential element of this important regional project. City Council supports additional funding of $992,000 in fiscal year 2000-01 and $995,860 in 2001-02 for operating expenditures for the Center. The City also requests authority for localities and political subdivisions of the Commonwealth to make gifts, grants and donations directly to the Roanoke Higher Education Authority. Virginia Western Community College has taken an important leadership role in its participation in the Education Center. The City supports the request of VWCC for $300,000 in equipment funding for its facilities in the Center and $200,000 for its annual lease and operating expense. REGIONAL COMPETITIVENESS ACT FUNDING The 1996 Session of the General Assembly enacted the Regional Competitiveness Act. This Act establishes a formula and machinery for distribution of incentive funding to local governments that implement joint activities. The Act was initially funded with a $3 million appropriation and $5 million from the Governor's Opportunities Fund. The 1997 General Assembly appropriated an additional $3 million to fund the Act. The 1998 General Assembly further increased funding to $16 million, with $6 million of this amount set aside for the second year of the budget. The 1999 General Assembly increased this year's total to $10.7 million. In 1998, $427,000 was made available under the Act for the Roanoke region and is providing much needed funds to support important regional incentives. The General Assembly is urged to continue to increase funding for the Regional Competitiveness Act to make it a stronger program. Additional funding is needed for local governments to be able to pursue substantive regional initiatives. Sufficient and proportional funding should be provided to all regions of the state. FREEDOM OF INFORMATION ACT City Council supports the proposition that meetings should generally be open to the public and that public records should generally be accessible by the public. At the same time, it is recognized that there are a few instances in which the public's interests would be damaged by open discussion of certain subject matters or public access to certain records. The 1998 legislation amending the Freedom of Information Act appears to strike a reasonable balance between these objectives. Additionally, City Council does not object to the creation of a state agency that would have the responsibility for educating public bodies and the public as to the requirements of the Act. City Council remains opposed to any amendments to the Act that would interfere with the ability of the City Council to receive confidential legal advice as well as any other proposed amendments that would damage the public's interests by requiring premature disclosure of information. MEALS TAX The 1999 General Assembly enacted House Bill 1601, in which the definition of"food" in the Food Stamp Act was also applied to food in the local meals tax. Unless this provision is changed before its effective date of July 1, 2000, this measure will cost the City of Roanoke over $500,000 annually. The General Assembly is urged to revise this definition. OTHER LEGISLATIVE PROPOSALS AND POSITIONS EDUCATION State Initiatives The State Department of Education has implemented aggressive new standards for public education that will be fully implemented with the class of 2003-2004 (present ninth grade students). The new standards provide high expectations for students and schools in order for schools to be accredited and for students to graduate from high school. The standards are based on a rigorous testing program that makes schools and teachers accountable for student achievement. Roanoke City Schools' Issues The Roanoke City Public Schools legislative program for the 2000-2002 Biennium addresses the State initiatives necessary to assist urban school districts in meeting and exceeding the State accreditation standards. The School Board's emphasis on student promotion and intervention will be the foundation for raising school and student 10 performance to the new State standards. The School Board's legislative agenda identifies progressive legislative strategies and outcomes that are crucial to meeting the district's educational goals and the public's expectations for student success. The Roanoke City School Board and Superintendent have established high expectations and standards for schools and students to achieve during the Biennium. The objectives include: 1) Improving student achievement by 4% annually through a focus on student reading skills; 2) Increasing the student attendance rate by 10% each year; 3) Improving physical education scores on the State test by 7% annually; 4) Decreasing the student drop-out rate by 1% each year; 5) Increasing staff accountability for student performance; and 6) Maintaining the competitiveness of teacher salaries. During the current Biennium, area legislators were able to promote and adopt legislation that has greatly assisted the School Board in the accomplishment of its priorities and objectives. Roanoke Valley legislators are to be commended on their exceptional work in securing additional State funds for education and channeling these funds into student learning initiatives and school construction. The Roanoke City Schools will receive $7.3 million more in new State funds during the current Biennium in order to implement and enhance local educational programs. Additional State funds are being provided to: 1) Further reduce class size at the primary grade level; 2) Raise teacher salaries; 3) Reduce student absenteeism and truancy; 4) Provide student intervention and teacher training to meet the State Standards of Learning (SOLs); and 5) Assist with the cost of renovating and modernizing older school facilities. The Roanoke City School Board's legislative package for the 2000-2002 Biennium asks that the General Assembly continue to provide the funding and program support necessary to make the State's vision for public education a reality in the Commonwealth. Public Education Priorities The legislative priorities of the Roanoke City School Board are for the State: To improve its share of funding public education To provide incentives for the recruitment and retention of teachers and principals To maintain local govemance over K-12 educational and administrative issues To support standards and consequences for school accreditation that are non-punitive in nature 11 To address student safety and discipline issues through additional funding and program support, and To enhance the State's support of school capital outlay projects through a permanent funding source for school construction and debt service requirements The Governor and General Assembly have made public education a priority in the Commonwealth. However, State funding for education has declined from slightly more than 50% of the total State budget for the 1976-78 Biennium to about 37% of the State budget during the current Biennium. Legislative actions taken by the State during the current Biennium have substantially increased the State's funding commitment to public education. Such legislative attention must continue. Public surveys, both at the State and local levels, indicate the public believes the legislature should continue this emphasis on educational initiatives and funding. The School Board urges the General Assembly to examine State funding for meeting the State Standards of Quality (SOQ) and new accreditation standards. State funding for implementing the SOQ and meeting accreditation standards is inadequate in the areas of instructional materials and equipment, student testing and remediation, teacher inservice, and technology. The State has made significant progress during the current Biennium in addressing these funding needs. The General Assembly should continue its emphasis on reducing disparity as it relates to student performance. State incentive programs for reducing class size and educating preschool age children should be expanded. Roanoke City has taken advantage of both these State incentive programs. All 19 of its 21 elementary schools eligible to participate in the primary class size initiative are participating in the program, while ten preschool classes have been added in the last four years. Teacher salary data for FY1998 shows that Virginia's average teacher salary is about $2,325 less than the national average. In order to attract and retain the best teaching talent, the State should set a goal of reaching the national average teacher salary by the end of the next Biennium. To meet the goal would require that State funding for teacher salaries increase by an additional 3% per year in addition to the average 3% annual increase in teacher salaries funded by the State during the second year of the current Biennium. Most school districts in the State have experienced problems in the recruitment of teachers and school principals. The State should provide incentive funds to attract and retain teachers and principals. The incentives would include: 1) Scholarships for instructional aides and other support personnel who wish to obtain a teaching degree; 2) Internships for high school and college students to acquaint them with teaching as a 12 profession; 3) Pay differentials for teachers and principals working in schools with a high percentage of at risk students; 4) Financial incentives for new teachers including relocation and signing bonuses, interest free loans for home purchase, and tax exemptions for teachers and principals working in schools located in economic enterprise zones. The State has set school and student accountability as a priority. In response to the new State standards, the School Board has adopted a school incentive program that relates its objectives to measurable standards for schools and students. The State Department of Education has adopted accreditation standards based on student test performance that may result in schools losing their accreditation status. The General Assembly is encouraged to ensure the consequences of not meeting accreditation standards are not punitive for both schools and students. The State has directed a substantial portion of State Lottery profits to school construction needs. Despite the infusion of these new funds, Roanoke City still faces a large deficit in meeting its future requirement for school construction which totals $95.0 million. These capital projects include elementary school renovation, additional classrooms and physical education facilities, instructional technology, and air conditioning improvements. Major renovation of the City's two high schools will be required starting within the next five years. State capital funds through the State Literary Loan Fund are available to fund only 17% of the total requirement. Statewide over $6.2 billion in school capital requirements exist with only about $4.0 billion available to meet these needs. The General Assembly should adopt legislation to create an education infrastructure trust fund to finance direct grants for school construction needs using State Lottery proceeds. Standards of Learnin~ The State Department of Education has implemented a comprehensive set of learning standards for students and accreditation standards for schools. The standards of learning combined with the standards of accreditation are the basis for a system of school and student accountability. The General Assembly should review these standards to address the following issues: School improvement should be evaluated over time based on continuous progress with additional funding assistance provided to schools based on the need for teacher professional development and student intervention services. School accreditation should be based on a combination of factors which at a minimum should include mastery of the standards of learning (SOL) and compliance with standards that are actually funded by the State. 13 The Standards of Quality (SOQ) and accreditation must be adequately funded by the General Assembly to include teacher training, instructional materials and textbooks, testing services, and instructional equipment and technology. Pupil Services Legislative actions related to pupil services issues must be oriented to improving student achievement and reducing educational disparity. The State must assume a larger role in funding school security and safety requirements. Localities must retain flexibility in dealing with issues regarding student placement and a student's school attendance. Issues of concern during the next Biennium include: The State should not impose new mediation standards for special education students in excess of Federal IDEA regulations. State funding for truancy and absenteeism programs should be enhanced through the inclusion of visiting teachers in the Standards of Quality at the rate of one per every 500 students. The State should fund at least 50% of the locality's cost for alternative education and should provide for the funding of multiple sites within a school district. Alternative education funding provided by the State should recognize the high cost of transportation and facility services needed to support the program. State funding must be provided for the assignment of a school resource officer to every secondary school through the inclusion in the Standards of Quality of one resource officer per middle school and one per every 500 students at the high school level. School security equipment including two-way communication between school offices and classrooms, video monitors, metal detectors, and radios/cellular telephones should be funded by the State. At minimum each school in the Commonwealth should receive $75 per pupil for security related equipment. Localities must retain flexibility in the educational placement required by the State for suspended or expelled students. Roanoke City now employees 12.0 FTE school nurses with local funds. The State should fund student health related services on the basis of one nurse for every 1,000 pupils in membership. 14 Roanoke City offers both International Baccalaureate (lB) and Advanced Placement (AP) programs. The State should provide an incentive of $300 per pupil to each school district for any student who scores a four (4) or above on an IB exam or a three (3) or above on an AP exam. Construction and Technology_ The maintenance and construction of school facilities has reached a crisis situation in Virginia with over 65% of all buildings being over 25 years old. Local funds to resolve the crisis are not readily available and State funding through the Literary Fund does not have the capacity to support the immediacy of the requirement. Technology dictated by the new Standards of Learning requires a massive infusion of new equipment and retooling of facility infrastructures. Additional technology personnel are required to assist schools with technology operations and training. The General Assembly is urged to address construction and technology issues as follows: The funding capacity of the Literary Fund must be restored and protected over the next two Biennia in order that additional capital funds may be loaned to localities. The State maintenance fund should be continued and increased from its present level by $10 per pupil for each year of the next two Biennia. The present level of funding is $15 per pupil. A permanent education infrastructure trust fund should be created to provide direct construction grants to schools in order to address the current crisis for building modernization and to provide for the additional classrooms required by State initiatives for smaller classes. During the next Biennium the Roanoke City Schools will lose 5.1% of its State Lottery funds unless a hold harmless clause is included in the appropriation act to guarantee the same level of funding as was distributed during the 1998-2000 Biennium for these funds. Student technology requirements required by the new Standards of Learning should be incorporated into the Standards of Quality in order that funding may be secured for these requirements. The Standards of Quality should include a minimum of one technology assistant for every school. School Governance Local control and flexibility in school operations is a priority for school boards if the State expects accountability standards to be meaningful and achievable by schools and 15 students. Such flexibility involves management of school finances without mandates to relinquish control to the local governing body. Governance issues of legislative concern during the next legislative session include: The local school board should have control over the school calendar and the opening and closing dates for the school year. The present system of State waivers for school accreditation standards should be retained and expanded. Local school boards must maintain control over the establishment and operation of charter schools as provided for in legislation adopted during the current Biennium. Drug testing of students and school personnel should be a local option and not mandated by the State. Local school boards should retain the right to regulate the use of non- prescription drugs by students on school property. A State study should be conducted on increasing the length of the school year and school day in conjunction with intervention programs designed to assist schools in meeting the Standards of Accreditation. State funding should be continued for the Standards of Quality regarding elementary guidance counselors and reading teachers where the State Department of Education has revised the mandate. The State should not provide tax credits to parents of children enrolled in private schools or tax credits for donations to fund scholarships for the attendance of children at private schools. The State Code does not provide immunity to school volunteers who provide injections of student medications. The State should adopt legislation that will allow properly trained volunteers to provide injections of medications to students in emergency situations. Governor's School Program A total of nine Governor's Schools now serve 3,350 students statewide. Prior to the 1998- 2000 Biennium, State funding for ongoing Governor's Schools had been frozen since 1992 at $2,765 per pupil. During the current Biennium, per pupil funding for ongoing Governor's Schools was increased to $2,900. It is imperative that the State continue to 16 increase per pupil funding at an annual rate of increase equivalent to the annual rate of increase in per pupil cost as computed for the State Standards of Quality. Compensation of School Board Members The compensation of Roanoke City School Board members has not been raised since 1997. It is requested that maximum compensation allowed for the School Board be raised to $4,200 effective with FY2000-2001. GENERAL GOVERNMENT CULTURAL AGENCIES - STATE SUPPORT FOR Local cultural institutions are an important part of the character of a city. In addition to adding to the quality of life of its citizens, these important entities support the economic well being of the community. The City of Roanoke is fortunate to have several institutions such as the Center in the Square and its constituent agencies and the Virginia Museum of Transportation that attract visitors to downtown and are important to people of this region in understanding our heritage. City Council is very appreciative of the General Assembly's funding of these regional cultural institutions and asks for continued State support for these important organizations. Additional funding mechanisms should be explored to ensure the future growth of these important agencies. One such funding source may be through the creation of an "asset district" of one or more localities where additional sales tax revenues could be designated to help fund these entities. GOVERNMENTAL (SOVEREIGN)_ IMMUNITY In recent years, the General Assembly has considered proposals to eliminate or roll back governmental (sometimes referred to as sovereign) immunity for the Commonwealth's cities, counties and towns and official immunity for local government employees. These doctrines should be retained, and in fact strengthened, for, among others, the following reasons: Local governments would be forced by loss of immunity to eliminate or cut back high risk functions or services, such as operation of nursing homes, parks and playgrounds and athletic programs, and such action is not in the public interest. Frivolous suits would be encouraged. Local governments would be viewed as a "deep pocket" making them an easy target for plaintiffs who could 17 bring suit without even attempting to identify the employee allegedly at fault. o Cost of local government would increase rapid-ly at a time when localities can ill afford a new major drain on financial resources. Cost of defense of litigation may be a more serious problem than the obvious cost of paying judgments. When the City and an employee are sued, conflicts may require a separate attorney for each party. A recent authoritative study shows that, of every $4 paid out by local government in litigation, $3 goes to legal costs; only $1 actually goes to compensate plaintiffs. o Threats of harassing lawsuits may make local government officials less likely to act decisively where courageous or difficult actions are in order. Good government is difficult to achieve when officials operate under constant fear of lawsuits. The cap on liability under the Virginia Tort Claims Act is illusory. The $25,000 cap on liability under the Act was first raised to $75,000 and was more recently raised to $100,000. Constant pressure will keep the cap spiraling upward. The City is opposed to any diminishment to governmental immunity of the Commonwealth's cities, counties and towns or the official immunity of local government employees or the extension of the Virginia Tort Claims Act to localities. In fact, official immunity should be extended to certain groups of municipal employees and volunteers who are particularly vulnerable to suits which jeopardize the very existence of programs desired by the community, such as employees and volunteers serving as coaches and officials in youth athletic programs sponsored by the City. MENTAL HEALTH FUNDING With another round of deinstitutionalization apparently in the offing, it is important that patients not be returned to localities without sufficient notification, planning, funding and technical support. Also, patients should be returned to their home communities to discourage concentration in urban areas and localities with facilities. It is State policy not to accept primary substance abusers in State facilities, but there is inadequate funding to provide needed local services. Adequate State funding should be provided for local treatment of substance abusers. Many people with traumatic brain injuries do not fall into the State's mental health, mental retardation or substance abuse categories and as a result do not receive necessary and appropriate treatment. Some end up in the criminal justice system or in facilities for 18 the criminally insane. The State should expand its scope of mental health services to include those with traumatic brain injuries. Addressing the needs of this population unserved by the current system will reduce the impact on other local services. NOTICE OF CLAIMS Section 8.01-222, Code of Virginia (1950), as amended, requires that notice of personal injury and property damage claims against cities and towns be given in writing within six months after the occurrence. Compliance with §8.01-222 is simple; a claimant merely needs to state the nature of the claim and the time and place at which the injury occurred. Bills have been introduced at several recent sessions of the General Assembly to repeal this valuable notice requirement. Although compliance with §8.01-222 is simple, the notice requirement is vital to the Commonwealth's cities and towns. First, the notice provides the opportunity to correct any defect on public property which may have caused injury before another injury occurs. Second, the notice requirement affords the city or town a fair opportunity to investigate the facts and circumstances relating to a claim. The city has hundreds of miles of streets and sidewalks and usually becomes aware of a slip and fall or trip and fall only when notice is filed. Fresh notice is essential to the conduct of any meaningful investigation. If §8.01-222 is repealed, cities and towns will frequently first learn of a claim two years after the fact when suit is filed. This will deny any reasonable opportunity to conduct an investigation of the facts and circumstances relating to the injury. In this regard, a locality is unlike a private property owner who is usually aware immediately of an injury on his property. The City believes that the notice requirement of § 8.01-222 represents sound public policy and urges the defeat of any bill weakening or repealing § 8.01-222. HEART, LUNG AND CANCER PRESUMPTIONS Police officers, deputy sheriffs and firefighters have the advantage of nearly irrebuttable presumptions that heart disease and hypertension are occupational diseases under the Workers' Compensation Act. Firefighters have additional presumptions with respect to lung disease and certain forms of cancer. The City has expended or reserved $6.7 million for 38 heart, hypertension, lung and cancer awards made to public safety officers as a result of the statutory presumptions. The City supports legislative action to restore balance to the rebuttal process for the heart, hypertension, lung and cancer presumptions as was the intent of the original legislation. Compensability should be determined by establishing whether work or nonwork related risk factors are more likely the primary cause of the claimant's condition. The City is 19 further opposed to extension of the current presumptions to other categories of public employees. COLLECTIVE BARGAINING Any legislation authorizing collective bargaining for public employees in general or for any public employee group should be opposed. The City has strived to develop effective means of communication which permit public employees to voice their concerns. LIENS AGAINST REAL ESTATE FOR UNPAID WATER BILLS The City seeks an amendment to the State Code to clarify that it and other localities have the authority to place a lien against real estate for unpaid water bills. This amendment will aid in collection of these bills. It is clear from §15.2-2119 that the City already has the authority to place a lien for unpaid sewer service. Given that water and sewer service are billed together and that water service is a necessary adjunct of sewer service, it is logical to amend the State Code to clarify that the authority to place a lien extends to water service. DANGEROUS WEAPONS ON PUBLIC PROPERTY The City supports the enactment of enabling legislation clarifying that local governments are authorized to prohibit the carrying of dangerous weapons in any publicly owned or leased building or property. PROPOSALS TO COMBAT URBAN BLIGHT VACANT BUILDINGS - REGISTRATION FEE Since 1993, the General Assembly has authorized localities to require the owners of vacant buildings to register such buildings on an annual basis and pay a registration fee not to exceed $25. See §15.2-1127 of the State Code. It is important for reasons of public health, safety and welfare that local government authorities be aware of what buildings in the community are vacant. Vacant buildings impose inordinate demands on the police, fire, building and health resources ora community. While the concept behind this law is sound, the fee does not cover the costs incurred by a locality in administering the program. To render § 15.2-1127 effective, the General Assembly should increase the fee to $500 to assist localities in addressing the additional costs of fire, police and inspection activities related to vacant properties. Such fee would also create a deterrent 20 to property owners who might otherwise allow vacant properties to sit unproductive and deteriorate. DELINQUENT TAX SALE PROCESS; WAIVER OF TAXES AND LIENS; NOTICE The escheat process, conducted by escheators appointed by the Governor, was formerly available to transfer abandoned properties to more responsible grantees who received such properties free and clear of encumbrances. In 1996, the General Assembly eliminated abandonment as grounds for escheat. Currently, the cumbersome, costly and time-consuming delinquent tax sale process, carried out by local governments, is the only method available to transfer real property on which taxes have not been paid to more responsible ownership. The Commonwealth should streamline the legal process applicable to sale of properties on which delinquent taxes are owed so that these properties can be transferred to responsible ownership more expeditiously and less expensively. One option would be to permit a locality, with circuit court approval, to appoint a special commissioner to sell property in a manner analogous to foreclosure by a trustee under a deed of trust as set forth in {}55-58, et seq. of the State Code. Currently, inner city properties are frequently forced into delinquent tax sale process because taxes and liens on the properties far exceed their fair market value rendering the properties unmarketable. For example, in Roanoke, demolition costs currently average about $8,000, but the typical value of the vacant lot left is only about $2,500. In addition to the lien for demolition, there may also be liens for taxes and removal of weeds and trash. In accordance with legislation enacted by the 1999 General Assembly, weed and trash liens (§ 15.2-901) and demolition liens (§ 15.2-906) may be waived by the locality as to a purchaser who is unrelated to the current owner of the property. The taxes and costs of weed and trash abatement and demolition would remain a personal obligation of the former owner of the property. Additionally, the City requests that authority be granted for a locality to waive liens for unpaid taxes if such liens are a barrier to redevelopment of the property. Virginia Code Section 15.2-901, allowing localities to require the owners of property to keep the grass, weeds, and other growth on the property cut, permits these localities, after giving reasonable notice, to enter upon the property and cut and to place a lien upon the property for the cost of doing so. During the summer months, the City's efforts to address this blight are slowed down by the requirement of having to give notice to the same property owner each and every time the City must cut the grass and weeds. The City requests an amendment to require only one notice during each growing season. 21 INSPECTION OF RESIDENTIAL RENTAL PROPERTY Current provisions of the State Code allow the City to require inspections of rental properties only in conservation and rehabilitation districts and certain other small areas designated through a complex process, and then only upon the change in tenancy or change of ownership of the unit. The City has designed and implemented a program of inspections based on these provisions and included a voluntary inspection provision not based on the change of occupancy. The result has been that thousands of rental units in the City's older neighborhoods have been inspected with the cooperation of the property owners, and many Building Maintenance Code violations have been found and corrected. Unfortunately, owners of several hundred units have declined to have their properties inspected voluntarily outside the change in occupancy. A major difficulty in the administration of the program has been to monitor when these rental units change occupancy. The City requests an amendment to Section 36-105 of the Code of Virginia to allow for required inspections in addition to the change in occupancy. There are also areas in the City that have significant concentrations of rental housing and/or deteriorated buildings but have not been designated as conservation or rehabilitation districts. Overall conditions in these neighborhoods may not warrant such formal designation, which includes the administrative process to develop detailed plans, and has implications for the activities and powers of the Redevelopment and Housing Authority. The City requests authority to provide for inspections in areas other than conservation and rehabilitation districts and sections designated as spot blight areas. TAXATION; REVENUE STATE-LOCAL TAX STRUCTURE A sound state and local tax structure is vital to the long-term fiscal vitality of the Commonwealth and its local governments. Virginia is a low-tax state. Only four states in the country have a lower combined state-local tax burden than Virginia (per $1,000 of personal income). Virginia's state-local tax structure should be reexamined in light of economic and demographic changes such as the emergence of new industries, the shift from a goods- based economy to a service-based economy and the effect of an aging population. Another reason to reexamine Virginia's state-local tax structure is to determine whether it is producing sufficient revenue to fund the level of services citizens want. Examples of increased demands for services include school construction, education technology, human services programs, juvenile programs and environmental initiatives. 22 The 1999 General Assembly adopted House Joint Resolution 578 creating the State and Local Tax Structure Commission to study a broad range of issues. It is urged that the State's tax structure provide sufficient resources to local governments so that they are able to deliver the services required by the State. LOCAL FUNDING ISSUES Local governments must retain control of their existing revenue sources so that they have a reliable revenue base to meet the needs of their citizens. This is essential in light of local governments' historical experience with state funding commitments. Examples include inadequate state funding for education, failure to share lottery revenues, erosion of HB 599 funding and erosion of funding for constitutional officers and juvenile block grant funding. The General Assembly should not reduce or narrow the taxing authority of local governments. This includes the elimination or alteration of any existing taxes or fees, the imposition of caps and any other restrictions on existing local revenue sources. The erosion of local revenue sources increases local governments' reliance on the property tax. The state should permit local governments maximum flexibility in their sources of local revenue. Local officials know the needs of their residents and businesses and are therefore best able to make judgements about local tax policies. Likewise, local governments are more easily held accountable by residents and businesses for their local tax decisions. BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE (BPOL) TAX The 1996 Session of the General Assembly undertook major reform of the local business, professional and occupational license (BPOL) tax. In spite of this major reform of the BPOL tax, a small segment of the business community continues to agitate for elimination of the tax. Elimination of the BPOL tax would reduce the stability and diversification of the local revenue base. As to the alternatives, most local govemments already rely heavily on the property tax, and many local governments have seen sales tax revenue decline. BPOL revenue cannot realistically be replaced by other local taxes or fees. Therefore, City Council opposes any efforts to repeal the BPOL tax or restrict its application. COMPREHENSIVE SERVICES ACT The costs of the Comprehensive Services Act (CSA) for at-risk youth and their families should be fully funded in the State's base budget. The State should give local governments maximum flexibility in service delivery and use of funds, and allow localities to maximize the use of other funding sources. Because of the growing cost of 23 this mandate on local governments, the State should assume the full cost of the local portion (about $2.6 million for the City) of this program. SALES TAX - ELIMINATION OF TAX ON FOOD PRODUCTS FOR HOME CONSUMPTION It has been proposed to eliminate the 1% sales tax returned to localities based on point of sale as to food products for home consumption. Elimination of this tax would cost the City revenue of $1.5 million. If the General Assembly chooses to eliminate this revenue source, then it should provide to localities a replacement source that (1) ensures that local revenues will not decrease, (2) produces the same level of revenue growth over time and (3) is not vulnerable to future State reductions. It has also been proposed to eliminate the 1% sales tax earmarked for public education as to food products for home consumption. Applying the City's composite index to the revenue generated by the 1% sales tax earmarked for public education, loss of this revenue source would cost the City's schools nearly $600,000. If the General Assembly opts to eliminate this revenue source, it should modify the SOQ funding formula to ensure that local governments are not required to increase their spending as a result of the lost sales tax revenue. RESEARCH AND DEVELOPMENT TAX CREDIT During the 1999 Session of the General Assembly, House Bill 1667 was passed which creates a research and development tax credit, not to exceed fifteen per cent (15%) spent by a taxpayer on an eligible research and development activity. The maximum credit is $100,000 per year. The tax credit will become effective only if re-enacted by the 2000 General Assembly Session. The City supports the re-enactment of this tax credit legislation. INTEREST PAYMENTS ON ERRONEOUS ASSESSMENTS During the 1999 Session of the General Assembly, House Bill 1008 was passed, which requires localities to pay interest to taxpayers on erroneously assessed taxes, if such locality requires taxpayers to pay interest on delinquent taxes. Unfortunately, SB 1008 did not adequately define what an erroneously assessed tax was, and it did not set out any particular parameters on the circumstances under which localities are required to pay these refunds. The result has been substantial confusion and differing opinions throughout the Commonwealth as to how this legislation is to be implemented. The City supports efforts to clarify this legislation. 24 TELECOMMUNICATIONS TAX COLLECTIONS There are numerous new telecommunications firms that begin service in a locality, but never notify that locality that they are in their market. With the rapid changes and numerous trade names, it is difficult for a locality to always identify companies doing business and not collecting the required taxes. (With other businesses subject to a business license requirement, it is easier for a locality to identify companies subject to taxes.) Localities then lose utility tax, cellular tax, or E-911 tax revenue and an unfair competitive advantage then exists for those other businesses that report and remit the tax. Many of the new telecommunications companies operate under numerous trade names making it more difficult for the local taxing officials to identify and properly tax those companies. The City supports legislation to require each telecommunications company to notify each locality that they are doing business in that locality. TRANSPORTATION TRANSPORTATION (INCLUDING MASS TRANSIT) FUNDING Mass transit is critical to a large number of citizens of the Roanoke Valley. These citizens require mass transit for transportation to their jobs, medical and professional appointments and for doing their shopping. Not only is mass transit critical to those citizens who utilize it, but it is also vital to large employers whose work forces rely on Valley Metro for transportation to the workplace and to retail businesses and medical facilities whose customers and patients patronize Valley Metro. Studies of the Commonwealth's transportation needs and funding sources confirm that there is a widening gap between needs and the funding available to meet those needs. The State's current transportation program simply cannot keep up with growing needs statewide. Adequate funding is critical to keep Virginia's transportation system viable and responsive to increasing economic development, workforce, tourism, and quality of life issues. Funding for new initiatives should be made in addition to existing funding arrangements to meet intermodal and inter-regional needs. While increased federal funding may narrow the gap somewhat, it is clear that the state must re-examine and adjust its funding sources and commitments as well. Public-private initiatives must play a role as well. Ensuring adequate funding and planning for Virginia's growing needs may be accomplished through a number of means, including the following: 25 1. Adjusting fund sources, such as the motor fuels tax, to keep page with inflation; Imposing moderate increases in state transportation-related taxes and fees, including the motor fuels tax, the road use tax, the motor vehicle sales and use tax, motor vehicle license fees and motor vehicle rental tax; 3. Authorizing more options for using long-term financing for major transportation projects; Authorizing, at the request of regions, the creation of regional transportation districts with the ability to impose, without referendum, up to two percent motor fuels tax, dedicated to transportation funding; 5. Seeking equity among various road users by ensuring that trucks pay their proportionate share of road costs; 6. Promoting mass transit solutions on a regional and statewide basis. INTERSTATE 73 The Intermodal Surface Transportation Efficiency Act of 1991 ("ISTEA") authorized the development of a national highway system to serve major population centers and major travel destinations. ISTEA identifies the Interstate 73 corridor from Charleston, South Carolina, to Detroit, Michigan, as being a high priority. The City supports an alignment ofi-73 following the right-of-way ofU. S. 460 from the West Virginia line, then following the rights-of-way of the proposed "Smart Highway", Interstate 81 and Interstate 581 in the City of Roanoke, and then generally following the right-of-way of U. S. Route 220 from Roanoke to the North Carolina line. This alignment would provide access to the largest population center in Virginia west of Charlottesville, the medical and financial centers of Southwestern Virginia, the largest airport in Southwestern Virginia and one of the State's major universities. The City's preferred alignment would strengthen both interstate and intrastate commerce and provide direct economic benefits to the Commonwealth. SMART ROAD - IMPROVED ACCESS TO BLACKSBURG/VIRGINIA TECH Direct access between the Roanoke Valley and Blacksburg/Virginia Tech is important to economic development efforts in Southwest Virginia. The State Transportation Commission has already recognized that a direct link from Blacksburg to 1-81 is a different project from solving traffic congestion on U.S. Route 460 in Montgomery County, and its importance was high-lighted when it was placed in the State's 6-year plan. 26 Recently, the Virginia Department of Transportation has begun construction on the "Smart Road" Project. The City applauds the commencement of construction and supports State funding for this important regional project which will be a catalyst for the creation of new jobs in the Roanoke and New River Valleys. INTERSTATE 66 A new transportation link between Tidewater, Virginia, and central California, via mid- America, has been proposed. This project is sometimes known as the Interstate 66 or the Transcontinental Highway Project. An east-west interstate serving the southern part of Virginia, including Lynchburg and Roanoke, would be a boon to the economic vitality of the Commonwealth. Therefore, the City supports an alignment of this important transportation link that would take it from Norfolk to Richmond, then follow the U. S. 460 corridor through Lynchburg and Roanoke, and then on to West Virginia. EXTENSION OF PASSENGER RAIL SERVICE City Council has previously urged support for the extension of AMTRAK rail service from New York to Atlanta via Roanoke. See Resolution No. 31374-030893 and Resolution No. 34530-102099, adopted October 25,1999. More recently, the Virginia Department of Rail and Public Transportation has completed Phases I and II of a study of passenger rail service between Washington, D. C. and Bristol, and/or between Richmond and Bristol. Roanoke would be a station along both proposed routes. Phase I of the study concludes that the proposed passenger rail service is feasible. Phase II of the study has been completed and recommends "that passenger rail service be implemented to connect Bristol with both Richmond and Washington, D.C. All stations would be served by two round trips per day. Trains leaving Bristol would travel through the New River Valley and Roanoke to Lynchburg where the line would split, with one train continuing north to Charlottesville and on to Alexandria and Washington, D.C., while the other line goes east through Farmville to Richmond." New passenger rail service would provide badly needed transportation access and act as a catalyst to development of local economies. Passenger rail service to downtown Roanoke would provide additional support and increased visibility to such local economic development projects as the Hotel Roanoke and Conference Center, the Historic City Market, the Virginia Museum of Transportation, Center in the Square, Henry Street and other attractions and businesses in downtown Roanoke. City Council endorses the proposal to extend AMTRAK service between New York and Atlanta via Roanoke and urges development of Bristol to Washington and Richmond rail passenger service. 27 HIGHWAY MAINTENANCE Interstate 581 is a heavily traveled portion of the interstate system and a major entrance into the City. Many visitors to the City get their first impression of the City from the appearance of I-581. Unfortunately, 1-581 is not mowed frequently enough, nor is litter kept in control. Furthermore, there is little landscaping to improve the aesthetics of this major entrance into the City. The General Assembly is urged to insure that the Virginia Department of Transportation provides regular maintenance of I-581, both as to mowing and litter control, and that adequate landscaping is provided to improve the aesthetics of this major interstate corridor through the heart of Roanoke. SOUTHWEST VIRGINIA REGIONAL WELCOME CENTER An important element for economic development can be found in the State's tourism industry. Southwest Virginia has a rich heritage of attractions and with maj or historical and cultural significance. Retail business and industry benefit from travel expenditures that in turn contribute to governments for infrastructure development and basic services. The concept of regional "welcome" centers being considered in Williamsburg and Fredericksburg should be expanded to include Southwest Virginia. City Council urges the General Assembly to consider planning and appropriating funds to develop these welcome centers in areas beyond the "golden crescent" of Interstate 95 and 64 in eastern and northern Virginia. 28 INDEX POLICY STATEMENTS Clarification of State and Local Responsibilities .......................... 5 Economic Development ............................................. 6 Effective Government .............................................. 4 Mandates ......................................................... 4 Revenue and Finance ............................................... 5 Special Needs of Central Cities Without Annexation Power ................5 Transportation ..................................................... 7 Zoning and Land Use ............................................... 7 KEY ISSUES AND LEGISLATIVE PROPOSALS Commission on the Condition and Future of Virginia's Cities ............... 7 Continuation of Full Funding for HB 599; Reimbursement for Cumulative Deficit ................................................ 8 Freedom of Information Act .......................................... 9 Meals Tax ........................................................ 10 Roanoke Higher Education Authority .................................. 9 Regional Competitiveness Act Funding ................................. 9 OTHER LEGISLATIVE PROPOSALS AND POSITIONS Education Compensation of School Board Members .............................. 17 Construction and Technology ....................................... 15 Governor's School Program ......................................... 16 Public Education Priorities .......................................... 11 Pupil Services ..................................................... 14 Roanoke City Schools' Issues ....................................... 10 School Governance ................................................ 15 Standards of Learning ............................................. 13 State Initiatives ................................................... 10 General Government Collective Bargaining .............................................. 20 Cultural Agencies - State Support for ................................. 17 Dangerous Weapons on Public Property ............................... 20 A-3 Governmental (Sovereign) Immunity .................................. 17 Heart, Lung and Cancer Presumptions ................................. 19 Liens Against Real Estate for Unpaid Water Bills ........................ 20 Mental Health Funding ........................................... 18 Notice of Claims .................................................. 19 Proposals to Combat Urban Blight Delinquent Tax Sale Process; Waiver of Taxes and Liens; Notice ........... 21 Inspection of Residential Rental Property ............................... 22 Vacant Buildings - Registration Fee .................................. 20 Taxation; Revenue Business, Professional and Occupational License (BPOL) Tax .............23 Comprehensive Services Act ........................................ 23 Interest Payments on Erroneous Assessments ........................... 24 Local Funding Issues .............................................. 23 Research and Development Tax Credit ................................ 24 Sales Tax - Elimination of Tax on Food Products for Home Consumption .... 24 State-Local Tax Structure ........................................... 22 Telecommunications Tax Collections ................................. 25 Transportation Extension of Passenger Rail Service .................................. 27 Highway Maintenance ............................................. 28 Interstate 66 ..................................................... 27 Interstate 73 ..................................................... 26 Smart Road - Improved Access to Blacksburg/Virginia Tech ...............26 Southwest Virginia Regional Welcome Center .......................... 28 Transportation (Including Mass Transit) Funding ........................25 A-4 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 18, 1999 File #27-60-237 SANDRA H. EAKIN Deputy Cit.,,' Clerk Steven Rossi, President S.C. Rossi & Co., Inc. 1410 16th Street, S. E. Roanoke, Virginia 24014 Dear Mr. Rossi: I am enclosing copy of Ordinance No. 34568-111599 accepting the bid of S.C. Rossi & Co., Inc., for construction of 1999 Miscellaneous Drainage Projects, in the amount of $133,231.00 upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure po: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator D. Darwin Roupe, Manager, Supply Management C:XMyFilcs'~qOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clark CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: t541))853-1145 November 18, 1999 File #27-60-237 SANDRA H. EAKIN Deput.,, CiI.,, Clerk Richard H. Wilkins, President Allied Construction Co., Inc. P. O. Box 1166 Amherst, Virginia 24521 David R. Conner, President E. C. Pace Co., Inc. P. O. Box 12685 Roanoke, Virginia 24027 Terry L. St. Clair, President Jack St. Clair, Inc. P. O. Box 12961 Roanoke, Virginia 24030 Gentlemen: I am enclosing copy of Ordinance No. 34568-111599 accepting the bid of S.C. Rossi & Co., Inc., for construction of the 1999 Miscellaneous Drainage Projects, in the amount of $133,231.00, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure C :"aMy Files~/O V 15COR. WP D IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34568-111599. AN ORDINANCE accepting the bid of S.C. Rossi & Company, Inc., to construct the 1999 Miscellaneous Drainage Projects, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of S.C. Rossi & Company, Inc., in the total amount of $133,231.00 to construct the 1999 Miscellaneous Drainage Projects, as is more particularly set forth in the report to this Council dated November 15, 1999, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #27-60-237 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34567-111599 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, transferring $34,147.00, $41,539.00, $70,845.00, and $6,700.00 from certain accounts to 1999 Miscellaneous Drainage Projects. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator D. Darwin Roupe, Manager, Supply Management C:~IyFilcaXNOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34567-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Sanitation Barnhart-Storm Drainage Project (1) .......................... 1999 Miscellaneous Drainage Projects (2-3) .................... Belle Aire Circle Drainage Project (4) ......................... $ 1,393,944 8,853 153,231 8,461 Capital Improvement Reserve Public Improvement Bond Series 1996 (5) ...................... $ 22,072,468 2,226,295 Fund Balance Future Capital Projects (6) .................................. $ 19,878,779 1) Appropriated from Bond Funds 2) Appropriated from Bond Funds 3) Appropriated from General Revenue 4) Appropriated from Bond Funds 5) Storm Drains 6) Future Capital Projects (008-052-9568-9001) (008-052-9572-9001) (008-052-9572-9003) (008-052-9581-9001) (008-052-9701-9176) (008-3329) $(34,147) 146,531 6,700 (41,539) (70,845) (6,700) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. I~ECEIVED CITY November 15 ~ 999 Council Report No. 99-173 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Member of City Council: Subject: BID COMMITTEE REPORT 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, Carroll E. Swain, Charles M. ~-fuffi~ CES/JGR/bs Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Public Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-173 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, J .Zhi Acting City Manager JDR/JGR/bs Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-173 Honorable Mayor Bowers and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 Background on the subject in chronological order is as follows: A. The 1999 Miscellaneous Drainage Projects are composed of the following: A concrete flume on Andrews Road, N.W. Ditch improvements along Monterey Road, N.E. A storm drain system on Bamhart Drive, S.W. A storm drain system on Belle Aire Circle, S.W. Due to the severity of the historic flooding damages at these locations, they have received high priority rankings in the Ci _ty's CIP Drainage Program. Stormwater at these locations has flooded both the streets and the adjacent homes. Co On Andrews Road, proposed curb and gutter improvements will increase stormwater flows and necessitate the drainage improvements proposed. City Council has previously approved $38,000 for Bamhart Drive and $45,000 for Belle Aire Circle with Ordinance No. 33761-040698. Following completion of the design contracts and property acquisition for these projects, the remaining balances are $34,147 and $41,539 respectively. Funds of $6,700 were accepted from the developer of Monterey Estates, in lieu of his constructing on-site detention facilities. These funds were recorded in the Capital Projects Fund to be utilized for downstream drainage improvements in the Monterey area. The Monterey Road project proposes to improve the inadequate ditchline located downstream of Monterey Estates to reduce road and property flooding due to runoff. Following proper advertisement, bids were publicly opened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, October 12, 1999, at 2:00 p.m. Honorable Mayor and Members of City Council BID COMMITTEE REPORT 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 November 15, 1999 Page 2 II. III. IV. Four bids were received with S.C. Rossi & Company, Inc., of Roanoke, Virginia_~ submitting the low bid in the amount of $133,231. Current situation is as follows: A. Project has been bid and contract needs to be executed. Issues in order of importance are as follows: mo Amount of the low bid Funding Time of completion Alternatives in order of feasibility are as follows: Award a unit price contract to S.C. Rossi & Company, Inc., in the amount of $133,231 and 120 consecutive calendar days for completion, with a project contingency of $20,000 (15%), for a total project cost of $153,231. mo Amount of the low bid is 11% above the engineer's estimate, which is acceptable. Funding is available in the following account numbers: Funding Needed Contract Amount Contingency Total Project Amount $133,231 20,000 $153,231 Honorable Mayor and Members of City Council BID COMMITTEE REPORT 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 November 15, 1999 Page 3 Funding ,4 vailable Bamhart (008-052-9568) $ 34,147 Belle Aire (008-052-9581) 41,539 Monterey (Capital Projects Fund Balance- 008-3329) (008-052-9701-9176) 1996 Bonds (Storm Drains) 6,700 70,845 Total Amount Available $153,231 Time of completion allowed by the contract is 120 days. If the contract is awarded by mid-November, this may allow the contractor to complete the four storm drain projects and the resulting flood protection before winter weather halts construction. Reject the bids and do not award a contract at this time. 1. Amount of the low bid could increase at a later date. 2. Funding would not be encumbered at this time. 3. Time of completion would be extended. Vo Recommendation is as follows: City Council concur in alternative "A" and take the following actions: A Authorize the Acting City Manager to enter into a contractual agreement with S.C. Rossi & Company, Inc., in a form approved by the City Attorney, in the amount of $133,231 and 120 consecutive calendar days, with a project contingency of $20,000 (15%) for a total of $153,231 to construct the 1999 Miscellaneous Drainage Projects. Transfer funding in the amount of $34,147 from project account number 008-052- 9568, $41,539 from project account number 008-052-9581 and appropriate $6,700 from Capital Projects Fund Balance account number 008-3329 to an account to be established and entitled "1999 Miscellaneous Drainage Projects". Honorable Mayor and Members of City Council BID COMMITTEE REPORT 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 November 15, 1999 Page 4 Co Transfer funding in the amount of $70,845 from 1996 Bonds (Storm Drains) account number 008-052-9701-9176 to an account to be established and entitled "1999 Miscellaneous Drainage Projects". Respectfully submitted, James D. Ritchie Acting City Manager JDR/JGR/bs Attachment: Bid Tabulation C~ City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Public Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue TABULATION OF BIDS 1999 MISCELLANEOUS DRAINAGE PROJECTS BID NO. 99-9-72 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, October 12, 1999, at 2:00 p.m. S.C. Rossi & Company, Inc. Yes $133,231.00 Jack St. Clair, Inc. Yes $159,051.55 E.C. Pace Co., Inc. Yes $248,124.00 Allied Construction Co., Inc. Yes $303,908.75 Estimated Cost: $120,270 Office of the City Engineer Roanoke, Virginia November 15, 1999 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #20-46-57-60 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Ordinance No. 34571-111599 authorizing a purchase order to Appalachian Power Company d/b/a American Electric Power (AEP) for street light installation in connection with the Williamson Road and Church Avenue Improvements Project as more fully set forth in a report from the Bid Committee under date of November 15, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: The Honorable Sherman A. Holland, Commissioner of the Revenue Dr. Lynn Draper, President, American Electric Power, P. O. Box 16631, Columbus, Ohio 43216 James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management C:~VlyFiI~LNOV 15COR. WPD 1NTHECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34571-111599. AN ORDINANCE authorizing a purchase order to Appalachian Power Company d/b/a American Electric Power (AEP) for the street light installation for the Williamson Road and Church Avenue Improvements Project; and providing for an emergency. WHEREAS, the City's Office of Supply Management has determined that AEP is a sole source for the installation of street lights, fixtures, and associated electric service for the Williamson Road and Church Avenue Improvements Project, all as more fully set forth in a report to this Council dated November 15, ! 999. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager are authorized to execute an appropriate purchase order'with Appalachian Power Company d/b/a American Electric Power (AEP) for the street light installation for the Williamson Road and Church Avenue Improvements Project, all as more fully set forth in the above mentioned report to this Council. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: !5401 853-254[ Fax: 1540) 853-1145 SANDRA H. EAKIN Deputy City Clerk November 18, 1999 File #20-46-57-60 William D. Gee, President H. & S. Construction Co. 2011 Salem Avenue, S. W. Roanoke, Virginia Dear Mr. Gee: I am enclosing copy of Ordinance No. 34570-111599 accepting the bid of H. & S. Construction Company, for Williamson Road and Church Avenue Improvements, in the amount of $230,131.40, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Chades M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator D. Darwin Roupe, Manager, Supply Management C:~IyFiIc~hNOV 1 ~COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAK1N Deputy Cit.~ Clerk November 18, 1999 File #20-46-57-60 Richard H. Wilkins, President Allied Construction Co., Inc. P. O. Box 1166 Roanoke, Virginia 24521-1166 Gene Lucas, President U. S. Construction Co., Inc. 8201-C Williamson Road Roanoke, Virginia 24019 Gentlemen: I am enclosing copy of Ordinance No. 34570-111599 accepting the bid of H. & S. Construction Company, for Williamson Road and Church Avenue Improvements, in the amount of $230,131.40, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure C:kMyFile~iOV I 5COR.WPD IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINI& The 15th day of November, 1999. No. 34570-111599. AN ORDINANCE accepting the bid of ri. & S. Construction Company, for the Williamson Road and Church Avenue Improvements, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of ri. & S. Construction Company, in the total amount of $230,131.40 (which includes the base bid and alternates Nos. 2 and 3) for the Williamson Road and Church Avenue Improvements, as is more particularly set forth in the report to this Council dated November 15, 1999, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 18, 1999 File #20-46-57-60 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34569-111599 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of $460,141.00 from Public Improvement Bond Series 1999 to Williamson Road and Church Avenue Streetscape, in connection with acceptance of the bid submitted by H. & S. Construction Company for Williamson Road and Church Avenue improvements. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Chades M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator D. Darwin Roupe, Manager, Supply Management C:~VlyFilcahNOV 1 SCOR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34569-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Streets and Bridges $ 23,922,032 Williamson Road and Church Avenue Streetscape (1) ............. 570,000 Capital Improvement Reserve $ 22,143,313 Public Improvement Bond Series 1999 (2) ....................... 18,013,899 1 ) Appropriated from Bond Funds (008-052-9567-9001) $ 460,141 2) Streets and Sidewalks (008-052-9709-9191 ) (460,141) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. November 15, 1999 Council Report No. 99-174 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT WILLIAMSON ROAD AND CHURCH AVENUE IMPROVEMENTS BID NO. 99-7-75 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, Carroll E. Swain, C~rman W. Alvin Hudson /Kit B. Kiser CES/JGB/bs Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Acting Director of.Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-174 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT WILLIAMSON ROAD AND CHURCH AVENUE IMPROVEMENTS BID NO. 99-7-75 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, James D. Ritchie Acting City Manager JDR/JGB/bs Attachment: Bid Committee Report C; City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-174 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT WILLIAMSON ROAD AND CHURCH AVENUE IMPROVEMENTS BID NO. 99-7-75 Background on the subject in chronological order is as follows: mo Williamson Road and Church Avenue Improvements were identified in the Outlook Roanoke planning report. The part of the improvements that was advertised for competitive sealed bidding consists of proposed improvements for streetscape enhancements that include sidewalk, curb, crosswalks and landscaping on Williamson Road between Salem Avenue and Franklin Road and on Church Avenue between Williamson Road and Market Street. Bo Street lighting will be provided to the area by Appalachian Power Company d/b/a American Electric Power (AEP) on a sole source basis. C. Plans and specifications have been completed for this project. II. Current Do situation is as follows: The portion of the project subject to competitive sealed bidding was advertised on Sunday, September 5, 1999, and bids were publicly opened and read aloud by D. Darwin Roupe, Manager of Supply Management, on Tuesday, October 5, 1999. Three (3) bids were received with H. & S. Construction Company, 2011 Salem Avenue, S.W., Roanoke, Virginia 24016, submitting the low base bid in the amount of $210,660.40. Project was bid with three (3) Alternates: 1. Alternate No. 1 - Concrete Pavers for Crosswalks 2. Alternate No. 2 - Pavement Marking 3. Alternate No. 3 - Side Street Repair for Tazewell Avenue and Campbell Avenue AEP has provided an estimate to install the desired street lights, fixtures and associated electric service for $200,010.00. The proposed street light installation is in accordance with the current Street Light Agreement between the City of Roanoke and AEP. The Office of Supply Management has determined that AEP is a sole source for this installation and maintenance. This approach will obligate AEP to operate and maintain the street lights under an annual tariff system used for most of the City's public street lights. The monthly operation and maintenance cost for all of the street lights for this project is $569.36. Honorable Mayor and Members of City Council BID COMMITTEE REPORT WILLIAMSON ROAD AND CHURCH AVENUE IMPROVEMENTS BID NO. 99-7-75 November 15, 1999 Page 2 III. Issues in order of importance are as follows: A. Cost B. Funding IV. Alternatives in order of feasibility are as follows: Authorize the Acting CiW Manager to execute a unit price contract for the streetscape improvements mentioned in I. (A.) above, in a form approved by the City Attorney, with H. & S. Construction Company, in the total amount of $230,131.40 (which consists of $210,660.40 - Base Bid + $6,200.00 - Alternate No. 2 + $13,271.00 - Alternate No. 3), with 120 calendar days for completion. Also, authorize the Acting City Manager to execute appropriate purchase orders with AEP for the proposed street lights at an estimated cost of $200,010.00. The Office of Supply Management has determined that AEP is a sole source for this installation and maintenance. The proposed project cost is summarized below: H. & S. Construction Company Contract Street Lights - purchase order with AEP Contingency $230,131.40 200,010.00 30,000.00 Total $460,141.40 Cost is 28% above the Engineer's estimate, but is considered competitive due to the small difference between the two lowest base bids. 2. Funding is available from the sale of 1999 bonds. Do not authorize the Acting City Manager to execute a contract with H. & S. Construction Company and do not execute appropriate purchase orders with AEP. 1. Cost will be based on future bids. 2. Funding would not be required at this time. Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Honorable Mayor and Members of City Council BID COMMITTEE REPORT WILLIAMSON ROAD AND CHURCH AVENUE IMPROVEMENTS BID NO. 99-7-75 November 15, 1999 Page 3 Ao Authorize the Acting City Manager to execute a unit price contract for the streetscape improvements mentioned in I. (A.) above, in a form approved by the City Attorney, with H. & S. Construction Company, in the total amount of $230,131.40 (which consists of $210,660.40 - Base Bid + $6,200.00 - Alternate No. 2 + $13,271.00 - Alternate No. 3), with 120 calendar days for completion. Also, authorize the Acting City Manager to execute appropriate purchase orders with AEP for the proposed street lights at an estimated cost of $200,010.00. The Office of Supply Management has determined that AEP is a sole source for this installation and maintenance. Transfer $460,141.40 from the sale of the Series 1999 bond account 008-052-9709-9191 to account 008-052-9567-9001, Williamson-Church Streetscape. Reject the other bids received. JGB/bs Attachment: Bid Tabulation c: City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue TABULATION OF BIDS WILLIAMSON ROAD AND CHURCH AVENUE IMPROVEMENTS BID NO. 99-7-75 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, October 5, 1999, at 2:00 p.m. H. & S. Construction Company $210,660.40 $163,000.00 $ 6,200.00 $13,271.00 U.S. Construction Co. $233,568.95 * $102,215.00 * $ 7,573.00 $28,260.00 * Allied Construction Co., Inc. $315,345.65 $158,512.50 $19,500.00 $18,305.50 * Corrected amounts Estimated Base Bid: $151,081.00 Office of the City Engineer Roanoke, Virginia November 15, 1999 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540> 853-2541 Fax: (540t853-1145 November 19, 1999 File #207-450 SANDRA H. EAKIN Deputy (]it.',' Clerk Stanley H. PuckeR, President L. H. Sawyer Paving Co., Inc. 496 Glenmore Drive Salem, Virginia 24153 Dear Mr. PuckeR: I am enclosing copy of Ordinance No. 34572-111599 accepting the bid of L. H. Sawyer Paving Co., Inc., for construction of Frontage Road Improvements for Ordway Drive and Femdale Drive, in the amount of $479,195.61, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting' City Manager James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Chades M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management C :"aMyFil~a",NOV 15COILWPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011 - 1536 Telephone: (540) 853-2541 Fax: i540) 853-1145 November 19, 1999 File #207-450 SANDRA H. EAKIN Deputy CiD Clerk M. Wayne Hylton, Jr., Vice-President S. R. Draper Paving Co. 4742 Old Rocky Mount Road, S. W. Roanoke, Virginia 24014 Kenneth S. Bowling, Vice-President H. T. Bowling, Inc. 6629 Hickman Cemetery Road Radford, Virginia 24141 Richard H. Wilkins, President Allied Construction Co., Inc. P. O. Box 1166 Amherst, Virginia 24521 John W. Douthat, Vice-President Allegheny Construction Co., Inc. 2830 Nicholas Avenue, N. E. Roanoke, Virginia 24012 Gentlemen: I am enclosing copy of Ordinance No. 34572-111599 accepting the bid of L. H. Sawyer Paving Co., Inc., for construction of Frontage Road Improvements for Ordway Drive and Ferndale Drive, in the amount of $479,195.61, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure C:XMyFilca'uNOV 15COR.~D 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34572-111599. AN ORDINANCE accepting the bid of L.H. Sawyer Paving Company, Inc., for construction of the Frontage Road Improvements for Ordway Drive and Ferndale Drive, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of L.H. Sawyer Paving Company, Inc., in the total amount of $479,195.61 for construction of the Frontage Road Improvements for Ordway Drive and Ferndale Drive, as is more particularly set forth in the report to this Council dated November 15, 1999, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. November 15, 1999 Council Report No. 99-176 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT FRONTAGE ROAD IMPROVEMENTS - ORDWAY DRIVE PROJECT NO. 6441 BID NO. 99-9-45 We, the consideration. undersigned Bid Committee, hereby submit the attached report for your Respectfully submitted, Carroll E. Swale,/, Chairman W. Alvin Hudson Charles M. Huffine, P.E. CES/PCS/bs Attachment: Bid Committee Report C~ City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-176 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT FRONTAGE ROAD IMPROVEMENTS - ORDWAY DRIVE PROJECT NO. 6441 BID NO. 99-9-45 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, j~. Ritc-'~~e~~ Acting City Manager JDR/PCS/bs Attachment: Bid Committee Report C~ City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-176 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT FRONTAGE ROAD IMPROVEMENTS - ORDWAY DRIVE PROJECT NO. 6441 BID NO. 99-9-45 Background on the subject in chronological order is as follows: Ao The City of Roanoke entered into a Performance Agreement with Johnson & Johnson Vision Products, Inc. (J & J). The Performance Agreement, dated March 19, 1999, states that J & J has acquired 31.206 acres (Tax Map Nos. 6460101 and 6460106) for the purpose of building and operating a manufacturing facility. Bo The Performance Agreement requires the City of Roanoke to complete certain off- site improvements required to provide access to the J & J facility. The off-site improvements are to be completed by July 1, 2000. The following are the proposed improvements: Frontage Road is to be extended so that the J & J site will be accessible from Peters Creek Road and Hershberger Road, which will be handled by a future contract. The present project involves construction of the following improvements to Ferndale Drive and Ordway Drive: (1) A cul-de- sac will terminate Ferndale Drive approximately 400' from its intersection with Ferncliff Avenue, and (2) Ordway Drive will be extended so that J & J will have access to the back of their manufacturing site (see attached map). II. Current situation is as follows: A° Project for the extension of Ordway Drive was advertised on Sunday, September 26.. 1999. Bids were publicly opened and read aloud by D. Darwin Roupe, Manager of Supply Management, on Tuesday, October 12, 1999. Bo Five (5) bids were received for the project, with L. H. Sawyer Paving Company, Inc. of 496 Glenmore Drive, Salem, Virginia 24153, submitting the low bid in the amount of $479,195.61 for the contract. Honorable Mayor and Members of City Council BID COMMITTEE REPORT FRONTAGE ROAD IMPROVEMENTS - ORDWAY DRIVE PROJECT NO. 6441 BID NO. 99-9-45 November 15, 1999 Page 2 The total construction cost of the project is estimated as follows: Construction Contract Contingency $479,195.61 50,000.00 Total $529,195.61 III. Issues in order of importance are as follows: A. Schedule B. Funding C. Cost IV. Alternatives in order of feasibility are as follows: Authorize the Acting City Manager to execute a contract, in a form approved by the City Attorney, with L. H. Sawyer Paving Company, Inc., in the amount of $479,195.61, for Frontage Road Improvements for the Ordway Drive and Femdale Drive improvements mentioned above. Scheduling is critical in order to achieve the project completion deadline of July 1, 2000. o Funding is available from Capital Projects account number 008-002-9700, "J & J Off-Site Improvements". Cost of the work is 25% above the Engineer's estimate, but is considered market value due to the small variance between the two lowest bidders. Bo Do not authorize the Acting City Manager to execute a contract with L. H. Sawyer Paving Company, Inc. for Frontage Road Improvements for the Ordway Drive and Ferndale Drive improvements mentioned above. The scheduled completion date as agreed upon between the City of Roanoke and J & J would be impacted. Honorable Mayor and Members of City Council BID COMMITTEE REPORT FRONTAGE ROAD IMPROVEMENTS - ORDWAY DRIVE PROJECT NO. 6441 BID NO. 99-9-45 November 15, 1999 Page 3 2. Funding would remain available in Capital Projects account number 008-002-9700, "J & J Off-Site Improvements". o Cost is not an issue. Vo Recommendation is as follows: City Council concur in alternative "A" and take the following action: A° Authorize the Acting Ci_ty Manager to execute a contract, in a form approved by the City Attorney, with L. H. Sawyer Paving Company, Inc., in the amount of $479,195.61 to provide for construction of the Frontage Road Improvements for Ordway Drive and Femdale Drive mentioned in paragraph I (C.) above. PCS/bs Attachment: Bid Tabulation C: City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Acting Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue TABULATION OF BIDS FRONTAGE ROAD IMPROVEMENTS - ORDWAY DRIVE PROJECT NO. 6441 BID NO. 99-9-45 Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, October 12, 1999, at 2:00 p.m. L. H. Sawyer Paving Company, Inc. $479,195.61 S. R. Draper Paving Company $487,177.00 H. T. Bowling $589,020.00 Allied Construction $602,578.10 Allegheny Construction Co. $660,347.00 Estimated Cost: $383,245.00 Office of the City Engineer Roanoke, Virginia November 15, 1999 MARY E PARKER, CMC/AAE Cit.,., Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: 1540) 853-1145 November 19, 1999 File #60-102 SANDRA H. EAKIN Deputy Cit), Clerk Allen R. Neely, President Allen R. Neely Company P. O. Box 417 Roanoke, Virginia 24124 Dear Mr. Neely: I am enclosing copy of Ordinance No. 34574-111599 accepting the bid of Allen R. Neely Company for the Broadway Street Bridge Replacement Project, in the amount of $238,203.90, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director, Public Works Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management C;'~,4yFiI~IOV 15COR. WPD MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: 1540) 853-2541 Fax: 1540) 853-1145 November 19, 1999 File #60-102 SANDRA H. EAKIN Deputy Cits. Clerk William D. Gee, President H & S Construction Co. P. O. Box 6226 Roanoke, Virginia 24017 M. Phillip Burleigh, President Burleigh Construction Co., Inc. P. O. Box 289 Concord, Virginia 24538 John W. Douthat, Vice-President Allegheny Construction Co., Inc. 2830 Nicholas Avenue, N. E. Roanoke, Virginia 24012 Donald L. Branscome, President DLB, Inc. P. O. Box 1239 Hillsville, Virginia 24343 John R. Milliron, Vice-President Lanford Brothers Co., Inc. P. O. Box 7330 Roanoke, Virginia 24019 William R. Hedrick, President Fort Chiswell Construction Corp. P. O. Drawer 1089 Bluefield, Virginia 24605 Gentlemen: I am enclosing copy of Ordinance No. 34574-111599 accepting the bid of Allen R. Neely Company, for the Broadway Street Bridge Replacement Project, in the amount of $238,203.90, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; and rejecting all other bids made to the City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed project. Sincerely,~,~~ ~ ~~l~.,&4.,~.. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure C:~vlyFiles'~iOV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34574-111599. AN ORDINANCE accepting the bid of Allen R. Neely Company, for the Broadway Street Bridge Replacement Project, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials to execute the requisite contract for such work; rejecting all other bids made to the City for the work; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The bid of Allen R. Neely Company, in the total amount of $238,203.90 for the Broadway Street Bride Replacement Project, as is more particularly set forth in the report to this Council dated November 15, 1999, such bid being in full compliance with the City's plans and specifications made therefor and as provided in the contract documents offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the successful bidder, based on its proposal made therefor and the City's specifications made therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said work to be paid for out of funds heretofore or simultaneously appropriated by Council. 3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 19, 1999 File #60-102 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34573-111599 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of $268,204.00 from Public Improvement Bond Series 1999 to Broadway Street Bridge, in connection with acceptance of the bid submitted by Allen R. Neely Company for the Broadway Street Bridge Replacement Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works Dolores C. Daniels, Assistant to the City Manager for Community Relations Chades M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management C:'uMy FiI~'uNOV ! 5COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 15th day of November, 1999. No. 34573-111599. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aooroodations Streets and Bridges $ 23,693,236 Broadway Street Bridge (1) ................................... 268,204 Capital Improvement Reserve $ 30,240,313 Public Improvement Bond Series 1999 (2) ....................... 26,110,899 1) Appropriated from Bond Funds (008-052-9683-9001) $ 268,204 2) Bridges (008-052-9709-9190) (268,204) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. RECEIVED ~9 Ni]~ 11 ~0:43 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bower8 and Member8 of City Council: Subject: BID COMMITT~ R~PORT BROADWAY STREET BRIDGE REPLACeMeNT PROJECT BID NO. 99-B-86 November 15, 1999 Council Report No. 99-177 We, the undersigned Bid Committee, hereby submit the attached report for your consideration. Respectfully submitted, W. Alvin Hudson Kit B. Kiser CES/JGB/fm Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Assistant to the City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of the Revenue November 15, 1999 Council Report No. 99-177 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT BROADWAY STREET BRIDGE REPLACEMENT PROJECT BID NO. 99-8-56 I concur with the Bid Committee recommendation relative to the above project and recommend it to you for appropriate action. Sincerely, James D. Ritchie Acting City Manager WRH/JGB/fm Attachment: Bid Committee Report C: City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue November 15, 1999 Council Report No. 99-177 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: BID COMMITTEE REPORT BROADWAY STREET BRIDGE REPLACEMENT PROJECT BID NO. 99-8-56 Background on the subject in chronological order is as follows: The City of Roanoke Bridge Inspection Program identifies replacement and maintenance needs. One (1) bridge with the highest priority needs to be replaced, #8038, Broadway Street over Ore Branch. Project consists of replacing the bridge over Ore Branch on Broadway Street at Cycle Systems. Proiect was properly advertised and bids were publicly opened and read aloud by D. Darwin Roupe, Manager, Office of Supply Management, on October 5, 1999, for the Broadway Street Bridge Replacement Project. Seven (7) bids were received with Allen R. Neely Company, 200 Hare Street, Narrows, VA 24124, submitting the Iow bid in the amount of $238,203.90. II. Current situation is as follows: A. Project has been bid and now needs to be constructed. III. Issues in order of importance are as follows: A. Cost B. Funding Honorable Mayor and Members of City Council BID COMMITTEE REPORT BROADWAY STREET BRIDGE REPLACEMENT PROJECT BID NO. 99-8-56 November 15, 1999 Page 2 IV. Alternatives in order of feasibility are as follows: A. Authorize the Acting City Manager to execute a unit price contract, in a form approved by the City Attorney, with Allen R. Neely Company, in the amount of $238,203.90 and 120 calendar days for completion, with a project contingency of $30,000. 1. Cost is 19% below the Engineer's estimate. 2. Funding is available through the sale of 1999 public improvement bonds. B. Do not authorize the City Manager to execute a contract with Allen R. Neely Company. 1. Cost would be based on future bids. 2. Funding would not be required at this time. Mo Recommendation is as follows: City Council concur in alternative "A" and take the following actions: Ao Authorize the City Manager to execute a unit price contract, in a form approved by the City Attorney, with Allen R. Neely Company for the Broadway Street Bridge Replacement Project, in the amount of $238,203.90 and 120 calendar days for completion, with a project contingency of $30,000. Transfer $268,204 from the Series 1999 bond account 008-052-9709-9190 to a new account to be established by the Director of Finance entitled "Broadway Street Bridge." C. Reject the other bids received. JDR/JGB/fm Honorable Mayor and Members of City Council BID COMMITTEE REPORT BROADWAY STREET BRIDGE REPLACEMENT PROJECT BID NO. 99-8-56 November 15, 1999 Page 3 Attachment: Bid Tabulation C; City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Budget Administrator Manager, Office of Supply Management Commissioner of Revenue TABULATION OF BIDS BROADWAY STREET BRIDGE REPLACEMENT PROJECT BID NO. 99-8-56 Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Tuesday, October 5, 1999, at 2:00 p.m. CONTRACTOR BID AMOUNT Allen R. Neely Company $238,203.90 H. & S. Construction Co. $245,795.90 Burleigh Construction Co., Inc. $284,875.00 Alleghany Construction Co., Inc. $363,135.00 DBL, Inc. $365,381.00 Lanford Brothers Co., Inc. $454,796.80 Fort Chiswell Construction Corp. $488,515.00 Estimated Cost: $297,620 Mattern & Craig, Inc. 701 First Street, S.W. Roanoke, Virginia 24016 Office of the City Engineer Roanoke, Virginia November 15, 1999 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 19, 1999 File #237 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Ordinance No. 34575-111599 approving a change in the City's prior intent regarding acquisition of residential property and relocation of residential property owners or tenants for a portion of the Hannah Mobile Home Court property identified by Official Tax Nos. 1222403, 1222404, and 1221406; authorizing the City Manager to implement such change; authorizing the City Manager to proceed with the acquisition of such property by a voluntary purchase or by condemnation, if a voluntary purchase cannot be obtained, pursuant to Ordinance No. 29733-91189, all for the purposes of the Roanoke River Flood Reduction Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc: Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box 2887, Roanoke, Virginia 24001 Members, Flood Plain Committee James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director, Public Works Charles M. Huffine, City Engineer Greg Reed, Project Engineer C:hMyFil~NOV I 5CO R. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34575-111599. AN ORDINANCE approving a change in the City's prior intent regarding the acquisition of residential property and the relocation of residential property owners or tenants for a portion of the Hannah Mobile Home Court property identified by Official Tax Nos. 1222403, 1222404, and 1221406; authorizing the City Manager to implement such change; authorizing the City Manager to proceed with the acquisition of such property by a voluntary purchase or by condemnation, if a voluntary purchase cannot be obtained, pursuant to Ordinance No. 29733-91189, all for the purposes of the Roanoke River Flood Reduction Project; and providing for an emergency. WHEREAS, when the Roanoke River Flood Reduction Project (Project) was undertaken, it was not anticipated that residential property would be required for the Project; and WHEREAS, due to modification of the plans for the Project, the Army Corps of Engineers has now indicated that acquisition of a portion of the Hannah Mobile Home Court property, identified by Official Tax Nos. 1222403, 1222404, and 1221406, and relocation of residential owners or tenants will be required to allow a bench cut to be placed in the area, which is needed to keep the project viable, all as set forth in the Flood Plain Committee's November 15, 1999, (No. 99- 360) report to this Council. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Council hereby approves changing the City's prior intent regarding the acquisition of residential property and the relocation of residential property owners or tenants for a portion of the Hannah Mobile Home Court property identified as Official Tax Nos. 1222403, 1222404, and 1221406, and the City Manager or Assistant City Manager is authorized to implement such a change, all as more fully set forth in the above mentioned report. 2. The City Manager or the Assistant City Manager is authorized to proceed with the acquisition of the above property by a voluntary purchase or by condemnation, if a voluntary purchase cannot be obtained, all as permitted by Ordinance No. 29733-91189 previously adopted by this Council on September 11, 1989. 3. The City Manager or the Assistant City Manager is further authorized to take any appropriate action or provide necessary documentation to provide for the acquisition of the said property and to provide for any necessary relocation of any property owners or tenants, as set forth in the above report. 4. The acquisition cost and the cost of relocating the affected property owners or tenants will be subject to approval by Council in the event the costs exceed those set forth in the above report. 5. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. I:\O-DLC-Acq, HanCrt- 11 - 15-99 I~ECEtVED '99 NOV-3 ~1:t5 November 15, 1999 Report No. 99-360 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Roanoke River Flood Reduction Project - Residential Acquisition Policy (Hannah Mobile Home Court Property) The attached staff report dated September 2, 1999, and letter dated October 18, 1999, from Maryellen F. Goodlatte, Attorney representing Hannah Court, L. C., was considered by the Flood Plain Committee at its meeting on October 18, 1999. The Committee recommends that Council authorize the City Manager to change the City's original intent regarding the acquisition of residential property and the relocation of residential property owners or tenants for a portion of the Hannah Mobile Home Court Property (Tax Nos. 1222403, 1222404, 1221406)in the Roanoke River Flood Reduction Project, and allow the acquisition of such property by purchase, or condemnation if a voluntary sale cannot be obtained, and relocation of the affected property owners or tenants. KBK:afm Attachments CC: Respectfully submitted, · Kiser, Chairperson Flood Plain Committee William M. Hackworth, City Attorney James D. Grisso, Director of Finance Greg Reed, P.E., Project Engineer Maryellen F. Goodlatte, Attorney at Law Members, Flood Plain Committee CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION Report No. 99-360 DATE: TO: FROM: THRU: SUBJECT: September 2, 1999 Chairperson & Members, Floodplain Committee Greg Reed, Project Manager ~ Ritchie, Acting City Manager"~'3~' James D. Roanoke River Flood Reduction Project - Residential Acquisition Policy (Hannah Mobile Home Court Property) Background on the subject in chronological order is as follows: A. In the City's original intent for acquisition of property for the Roanoke River Flood Reduction Project no residential homes were intended for removal. This intent was stated at many of the public meetings which were held prior to the passing of the project's bond referendum in 1989. The original design for this project included a retaininq wall at the Hannah Mobile Home Court property. Construction of this retaining wall would have allowed the 42 mobile homes located between Hannah Circle and the Roanoke River to remain in place. The current project design has replaced the retaining wall with a bench cut and would require the removal of approximately 39 existinq mobile homes. The Corps of Engineers (Corps) stated by letter dated February 1, 1999 that the estimated cost of building the proposed retaining wall ($2.4 million) and temporarily relocating the mobile homes would reduce the benefit/cost ratio below the minimum 1/1. They also stated that the estimated cost of constructing an alternate bench cut ($360,000) and the cost of permanently relocating the mobile homes ($1.0 million) could keep the benefit/cost ratio above 1/1. II. Current situation is as follows: Ao The Floodplain Committee met on June 22, 1999 to review and discuss the specifics of this property acquisition issue. A phase 2 environmental site assessment has been performed on this property and no environmental problems were found on the part of the property needed for the bench cut. Relocating the mobile homes will be difficult due to the age of the homes and the lack of available sites in the valley. H:\USER\ENGGJR\WRC\RRFRP3.WPD Members, Floodplain Committee Roanoke River Flood Reduction Project - Hannah Mobile Home Court Property September 2, 1999 Page 2 The owners of this property (Trompeter Brothers, L.C., Phillip Trompeter. Constance Trompeter Hausman) have been contacted regarding the possible sale of this property. As of this date, no response has been received. Under the City's agreement with the Corps of Engineers, the City is responsible for 100% of property acquisition and relocation costs. The City is currently faced with spending additional relocation funds for this property in order to keep the benefit/cost ratio above 1/1 and therefore maintain federal funding for the overall Roanoke River Flood Reduction Project. A summary of the project's current financial status is attached. III. Issues in order of importance are as follows: A. Residential relocation C. City's Cost B. Federal Fundinq IV. Alternatives in order of feasibility are as follows: Committee recommend that City Council approve changing the City's original intent regarding the acquisition of residential property and the relocation of residential property owners or tenants for the Hannah Mobile Home Court Property in the Roanoke River Flood Reduction Project, and allow the acquisition of such property by purchase, or condemnation if a voluntary sale cannot be obtained, and relocation of the affected property owners or tenants. Residential relocation will be required for approximately 39 mobile home owners located in the Hannah Mobile Home Court Property. City's cost will increase an estimated $1.0 million for this alternative, which will raise the City's portion of the total estimated project cost to $15.5 million. City funding established for this project totals approximately $15.9 million, which includes funding from a $7.5 million bond issue approved through voter referendum in April, 1989 (These bonds have not been issued). All current project costs are solely based on estimates from the Corps of Engineers and actual costs will not be known until all property has been acquired and all bids received. Federal Funding for this project will remain available due to a benefit/cost ratio above 111. H:\USER\ENGGJR\WRC\RRFRP3.WPD Members, Floodplain Committee Roanoke River Flood Reduction Project - Hannah Mobile Home Court Property September 2, 1999 Page 3 Committee recommend that City Council not approve chan.qin.q the City's original intent regarding the acquisition of residential property and the relocation of residential property owners or tenants for the Hannah Mobile Home Court Property in the Roanoke River Flood Reduction Project, and do not allow the acquisition of such property by purchase, or condemnation if a voluntary sale cannot be obtained, and relocation of the affected property owners or tenants. Residential relocation will not be required for approximately 39 mobile home owners or tenants located in the Hannah Mobile Home Court Property. 2. City's cost would be reduced but project would lose federal funding. Federal Fund n.q for this project would be removed due to a resulting benefit/cost ratio below the required minimum 1/1. Committee recommend that City Council concur in Alternative A, and take the following specific actions: Approve the change set forth in IV (A) above as to the property needed in the Hannah Mobile Home Court Property and authorize the City Manager to change the City's original intent reqardin.q the acquisition of residential property and the relocation of residential property owners or tenants for the Hannah Mobile Home Court Property (Tax Map Numbers 1 222403, 1222404, 1221406) in the Roanoke River Flood Reduction Project, and allow the acquisition of such property by purchase, or condemnation if a voluntary sale cannot be obtained, and relocation of the affected property owners or tenants. The property acquisition cost and the cost of relocating the affected property owners or tenants will be subject to approval by Council. KBK/JGR Attachment: Map Current Cost Estimate Current Accounts Summary c: City Attorney Trompeter Brothers, L.C., Phillip Trompeter, Constance Trompeter Hausman H:\USER\ENGGJR\WRC\RRFRP3,WPD I North Roanoke River Flood Reduction Project CURRENT COST ESTIMATE 9/3/99 Total Federal Project Description City Share Share Cost City % Comments Structural Design & Construction 1,304,000 $ 23,426,000 $ 24,730,000 5% Structural Right of Way* $ 9,392,000 $ - $ 9,392,000 100% Structural Relocations $ 2,731,000 $ $ 2,731 100% LowWater Bridges = $2,167,000, Other = $564,000 Cultural Resources $ 17,000 $ 331,000 $ 348,000 5% Recreation Design & Construction $ 917,000 Recreation Right of Way $ 441,000 Recreation Relocations $ 144,000 $ 1,502,000 $ 2,419 38% $ $ 441,000 100% $ $ 144,000 100% IFLOWS Design & Construction $ IFLOWS Right of Way 10,000 $ $ 10,000 $ 61,000 $ 71,000 14% Work is Complete - $ 10,000 100% Work is Complete Roanoke Memorial Floodproofing $ 501,000 $ 668,000 0% * $167,000 paid by Roanoke Memorial Hosp. (C) Sewage Plant Design & Const. $ 200,000 $ Sewage Trea~n3ent Plant ROW $ 51 $ Sewage Trea~rftent Plant Relocations $ 30 $ 841,000 $ 1,041,000 19% Work is Complete $ 51,000 100% Workis Complete $ 30,000 100% Work is Complete Total Project Costs $ 15,247,000 $ 26,662,000 Hannah Court Retaining Wall/Bench Cut Issue Hannah Courtwith Retaining Wall $ 120,000 $ 2,280,000 $ 42,076,000 36% $ 2,400,000 5% Hannah Court with Bench Cut $ 18,000 $ 342,000 $ Reloc. (39 Trailers @ $20,000FF) ROW (42 Lots @ $8,000/Lot) $ 780,000 $ $ 336,000 $ 360,000 5% $ 780,000 100% $ 336,000 100% Change in Estimated Cost: $ 1,014,000 $ ( $ Legend: Shaded lines represent totals for each subcategory (C) Completed * Includes Hannah Court current estimate Rrcost COE Est. Roanoke River Flood Reduction Project Accounts Summary (As of 8/99) Expenditures Total (includng Unobligated Account Name Account Appropriation encumbrances) Balance Surveying 008-056-9618 $ 392,073 $ 376,092 $ 15,981 Land Acquisition 008-056-9619 $ 1,061,867 $ 66,922 $ 994,945 Flood Reduction 008-056-9620 $ 4,649,139 $ 652,038 $ 3,997,101 Ph II Environmental 008-056-9623 $ 1,317,053 $ 1,298,158 $ 18,895 Local Cash Share 008-056-9652 $ 628,595 $ 504,200 $ 124,395 Roanoke River Corridor Plan 008-052-9614 $ 66,375 $ 66,375 S- Wiley Drive 008-056-9651 $ 150,000 $ 150,000 $ Phase I Environmental 008-056-9664 $ 152,000 $ 152,000 $ :,3!6i Cipacnt RRFRP GLENN, FELDMANN, DARBY & GOODLATTE 210 1~ STREET, S. K~ SUITE 200 POST O~ICE BOX 2887 ROANOHE, VIRGIN~ 24001 (540) 2~-8000 MARYELLEN F. GOODLATTE Direct Dial (540) 224-8018 E-mail mgoodlatte~gfdg.com October 18, 1999 HAND DELIVERED Mr. Kit B. Kiser, Chairman Roanoke City Flood Plain Committee Room 354 Municipal Building 215 Church Avenue S. W. Roanoke, Virginia 24011 Re: Hannah Mobile Home Court property Dear Mr. Kiser and Members of the Committee: As you know this firm represents the owners of the Hannah Mobile Home Court. Since your last cornmittee member on September 13, we have met twice with City staff regarding the flood reduction project as it relates to Hannah Court. Because of the increasing overall costs of the project, City staff has concluded that eliminating the retaining wall planned for Hannah Court in 1989 will save enough money to justify the project. Furthermore, to provide flood reduction to other properties along the Roanoke River, City staff has recommended that the River be widened along Hannah Court. We are advised that this will require cutting into the riverbank. Property along the River must, consequently, be acquired by the City through voluntary or non-voluntary means. We had hoped that our meetings with City staff would signal the beginning of discussions about property acquisition. Because so many families live in Hannah Court and would be directly or indirectly involved, we hoped that these discussions could start before City Council took action. However, we understand that City staff is not able to explore acquisition and relocation options until after Council decides whether or not to change the project by eliminating the retaining wall and authorizing the condenmation of a portion of the Hannah Court property. For example, we understand that an appraisal of the property for condemnation purposes cannot be ordered by the City until Council authorizes action. For their part, the owners have ordered an appraisal, to be prepared for discussions whenever the City is ready to act. Mr. Kit B. Kiser, Chairman October 18, 1999 Page 2 While unrelated to the flood reduction project, the sewer intercept project currently underway in Hannah Court is creating difficulty and confusion for residents. The owners and residents continue to work with the City and its contractor to resolve problems as they arise. The lack of detail about the flood reduction project and its impact on residents coupled with the day-to-day difficulties experienced by the residents related to the sewer intercept project create continuing problems for the owners. Had we realized that the City's staff would not be able to begin meaningful discussions with us, we would not have imposed on you last month and requested this extra time. As it stands, the owner shall do its best to be ready to talk with the City when the City is ready to talk with the owner. Thank you for your courtesy. MFG:awm: 1006004 Very truly yours, Maryellen F. Goodlatte Hannah Court, L. C. Gary E. Tegenkamp, Esq. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke. Virginia 24011-1536 Telephone: {540) 853-254 I Fax: t540) 853-1145 SANDRA H. EAK1N Deputy City Clerk November 19, 1999 File #15-110 Ms. Margaret R. Baker 2140 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Baker: I am enclosing copy of Resolution No. 34576-111599 reappointing you as a Director of the Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on its Board of Directors, ending October 20, 2003. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, .~~ Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure pc: Lynn D. Avis, Chair, Industrial Development AuthOrity of the City of Roanoke, 3848 Bosworth Drive, S. W., Roanoke, Virginia 24014 C:'xMy Files",N'OV 15COR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34576-111599. A RESOLUTION reappointing a Director of the Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. WHEREAS, the Council is advised that the term of office of Margaret R. Baker, a Director of the Industrial Development Authority of the City of Roanoke, Virginia, expired October 20, 1999; WHEREAS, {}15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years, except appointments to fill vacancies which shall be for the unexpired terms; and THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Margaret R. Baker, is hereby reappointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four (4) years commencing on October 21, 1999, and expiring on October 20, 2003, to fill a vacancy created by the expiration of the term of office of said member on the Board occurring on October 20, 1999. ATTEST: City Clerk. MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 19, 1999 File #15-110-207 SANDRA H. EAKIN Deputy City Clerk Ms. Margaret R. Baker 2140 Windsor Avenue, S. W. Roanoke, Virginia 24015 Dear Ms. Baker: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 15, 1999, you were reappointed as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2003. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a Director of the Industrial Development Authority of the City of Roanoke. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms C:XlVlyFiles~novl .'wlxl Margaret R. Baker November 19, 1999 Page 2 Enclosure pc~ Lynn D. Avis, Chair, Industrial Development Authority of the City of Roanoke, 3848 Bosworth Drive, S. W., Roanoke, Virginia 24014 Sandra H. Eakin, Deputy City Clerk C:~lyFiles~novl .wpd COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 15th day of November, 1999, MARGARET R. BAKER was reappointed as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2003. Given under my hand and the Seal of the City of Roanoke this 19th day of November, 1999. City Clerk C:~vlyFiles~novl.wpd MARY F. PARKER. CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Ci~> Clerk November 19, 1999 File #15-110 Mr. Lynn D. Avis 3848 Bosworth Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Avis: I am enclosing copy of Resolution No. 34577-111599 reappointing you as a Director of tl'ie Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on its Board of Directors, ending October 20, 2003. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Enclosure pc: Margaret R. Baker, Secretary, Industrial Development Authority of the City of Roanoke, 3848 Bosworth Drive, S. W., Roanoke, Virginia 24014 C:hMyFiI~hNOV 1 SCOR. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 15th day of November, 1999. No. 34577-111599. A RESOLUTION reappointing a Director of the Industrial Development Authority of the City of Roanoke, to fill a four (4) year term on the Board of Directors. WHEREAS, the Council is advised that the term of office of Lynn D. Avis, a Director of the Industrial Development Authority of the City of Roanoke, Virginia, expired October 20, 1999; WHEREAS, §15.2-4904, Code of Virginia (1950), as amended, provides that appointments made by the governing body of such Directors shall, after initial appointment, be made for terms of four (4) years, except appointments to fill vacancies which shall be for the unexpired terms; and THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Lynn D. Avis, is hereby reappointed as a Director on the Board of Directors of the Industrial Development Authority of the City of Roanoke, Virginia, for a term of four years commencing on October 21, 1999, and expiring on October 20, 2003, to fill a vacancy created by the expiration of the term of office of said member on the Board occurring on October 20, 1999. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: {540) 853-1145 November 19, 1999 File #15-110-207 SANDRA H. EAKIN Deputy City' Clerk Mr. Lynn D. Avis 3848 Bosworth Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Avis: At a regular meeting of the Council of the City of Roanoke which was held on Monday, November 15, 1999, you were reappointed as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2003. Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation of Office which may be administered by the Clerk of the Circuit Court of the City of Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church Avenue, S. W. Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior to serving in the capacity to which you were reappointed. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a Director of the Industrial Development Authority of the City of Roanoke. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms C:~lyFile~ov I .wpd Lynn D. Avis November 19, 1999 Page 2 Enclosure pc: Dennis R. Cronk, Vice-Chair, Industrial Development Authority of the City of Roanoke, 3278 Avenham Avenue, S. W., Roanoke, Virginia 24014 Margaret R. Baker, Secretary, Industrial Development Authority of the City of Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015 Sandra H. Eakin, Deputy City Clerk C:",MyFil~s~nov I .wpd COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 15th day of November, 1999, LYNN D. AVIS was reappointed as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2003. Given under my hand and the Seal of the City of Roanoke this 19th day of November, 1999. City Clerk C:~lyFiles~novl wpd DAVID A. BOWERS Mayor REVISED CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 November 11, 1999 Members of Roanoke City Council Roanoke, Virginia Dear Ms. Wyatt and Gentlemen: Ail of you must have received comments last week, as I did, regarding public opinion about a fitting tribute to our departed colleague, the late Reverend Noel C. Taylor, who served as Roanoke's first African-American Mayor and served as Mayor longer than anyone in the history of our City. In my opinion, it is appropriate for Roanoke to build and/or name a memorial to Noel Taylor, who, in the minds of our citizens, and in our history, is surely Roanoke's "Man of the Century." I want to make sure that we take every effort to be respectful of Mrs. Taylor and Mayor Taylor's family during this process. However, I believe it is time for us to do something appropriate to honor his memory. I suggest that we gather a group of former Members of City Council, to be led by Mr. White of our current Council, to serve on a "Blue Ribbon Committee" to come back to Council with any appropriate recommendations in this regard. There are about twenty living former Members of Council, but I think we should contact those who served with Mayor Taylor, such as Bob Garland, Elizabeth Bowles, Jimmy Harvey, Dr. Wendell Butler, Dave Lisk and Bev Fitzpatrick. Council can then deal with this issue directly as recommended by this Committee, or if you believe it should go through proper channels at the Planning Commission, that would be okay with me also. Please consider this and let me know your thoughts about the appointment of this committee, which can be taken care of at the next meeting of Roanoke City Council on November 15, 1999, at Item 9.A "Inquires and/or Comments by the Mayor and Members of Council". Sincerely, Mayor DAB: jj NEIGHBORHOOD MEETING Autumn Lane Construction As you may know, there have been many questions regarding housing construction in the 4800 block of Autumn Lane. For the mutual benefit of all interested parties, a meeting has been arranged by the City of Roanoke to discuss the construction and any outstanding issues. You are invited to attend this neighborhood meeting. Who will be there? residents city officials developer & contractor Thursday, November 18 5:30 p.m. to 6:45 p.m. Ridgewood Baptist Church Fellowship Hall For more information, call City Planning Department at 853-2344 Bo 2o NOVEMBER 11, 1999 MAYOR AND MEMBERS OF COUNCIL: The League of Older Americans has rescinded its petition for designation of property to be exempted from taxation in order to add an adjoining parking lot to the request. A new petition has been filed, and Council has been requested to schedule another public hearing for 7:00 p.m. on Monday, December 20, 1999. City Clerk's Office NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at its regular meeting to be held on November 15, 1999,. commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia on the question of adoption of a resolution pursuant to §30-19.04, Code of Virginia (1950), as amended, on the request of The League of Older Americans, Inc. for designation of property to be exempted from taxation. The real property for which exemption is requested will be purchased by The League of Older Americans, Inc. and currently has an assessed value of $103,700.00, and there are currently no real estate taxes paid on the property since it is currently owned by a church, and is tax exempt. Citizens shall have the opportunity to be heard and express their opinions on said matter. GIVEN under my hand this ?th day of November, 1999. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Sunday, November 7, 1999. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:\TEMP~ssh~N-LeagO fOldrAm Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk October 25, 1999 File #79-243-319 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: Your report requesting that a public hearing be scheduled for Monday, November 15, 1999, at 7:00 p.m., to consider a petition from The League of Older Americans, Inc., for exemption from taxation of certain real property located in the City of Roanoke, was before the Council of the City of Roanoke at a regular meeting which-was held on Wednesday, October 20, 1999. On motion, duly seconded and adopted, Coundl concurred in the recommendation to hold a public hearing on Monday, Novembar 15, 1999, a{ 7:00 p.m., in the City Council Chamber, on the request for tax exempt statue. Mary FL ParlOr, CMC/ME Cark MFP:Io pc: Janet D. Nelson, President, Board of Directors, The League of Older Americans, Inc., P. O. Box 14205, Roanoke, Virginia 24038 Ad Number: 1287849 Publisher's Fee: $82.46 MARY F. PARKER 215 CHURCH AVENUE, S.W. ROANOKE, VA 24011 The Roanoke Times STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 11/07/99 FULL RUN - Sunday Witness, this 8th day of November 1999 My Commissio~ Expires May 31, 2~1 NOTICE OF PUBliC HEARING N~ce his hm'eby given bat the City Council of the Cl~y of i~oanoke will hold a pabac n~ at ~ regular meee~ j p.m., la b~e CouncJI Chambem, 4th Floor, MuI~! ~ 215 Church ~v'e~ue, S.W., ~oanoke, V#l~a on me qu~. to be ex~ from ~ cun'eflthj no real estate taxes (/287849) Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk November 19, 1999 File #85-467-488 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of a communication from Mr. Cad D. Cooper, 2120 Carroll Avenue, N. W., under date of November 15, 1999, suggesting a certain alternative as a way of developing a community-wide consensus on how to honor Dr. Martin Luther King, Jr., which communication was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. Council Member Wyatt requested that the third and fourth suggestions contained in Mr. Cooper's letter be referred to you for review. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms Attachment pc~ Mr. Carl D. Cooper, 2120 Carroll Avenue, N. W., Roanoke, Virginia 24017 Perneller Chubb Wilson, President, Southern Christian Leadership Conference, 3045 Willow Road, N. W., Roanoke, Virginia 24017 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools, 40 Douglass Avenue, N. W., Roanoke, Virginia 24012 Evelyn S. Lander, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission C:kMyFiI~NOV 15CO1~. WPD From The Desk Of: CARL D. ~OOPER November 15, 1999 Members of City Council Roanoke, VA RE: SCLC Request Mr. Mayor, Vice Mayor, Members of Council. Good evening, and thank you for this opportunity to address you. I rise in opposition to the request from the local chapter of the Southern Christian Leadership Conference to rename the public street Orange Avenue to Martin Luther King Jr. Avenue. I also rise in opposition to the Planning Commission recommendation to you to approve Alternative A as laid out in Chairman Duerk's 11/15/99 letter to you. I rise in opposition to both the SCLC request and the Planning Commission recommendation because the City of Roanoke can do better than either of these proposals. First of all, in Martin Luther King's speech entitled "Drum Major Instinct," he concisely and directly lays out how he wants to be remembered. He says and I quote, ". If any of you are around when I have to meet my day, I don't want a long funeral. And if you get somebody to deliver the eulogy tell em not to talk too long. Every now and then I wonder what I want them to say. Tell them not to mention that I have a Nobel Peace Prize that isn't important. Tell them not to mention that I have three or four hundred other awards that's not important. Tell them not to mention where I went to school. Id like someone to mention that day that Martin Luther King, Jr. tried to give his life serving others. Id like for someone to say that day that Martin Luther King, Jr. tried to love somebody. I'd want you to say that day that I tried to be right on the war question. I want you to be able to say that day that I did try to feed the hungry. I want you to be able to say that day that I did try in my life to clothe those who were naked. I want you to say on that day that I did try in my life to visit those who were in prison. I want you to say that I tried to love and serve humanity. Yes if you want to say that I was a dram major say that I was a drum major for justice, Say that I was a drum major for peace, I was a drum major for righteousness and all of the other shallow things will not matter. I won't have any money to leave behind. I won't have the fine and luxurious things of life to leave behind but I just want to leave a committed life behind. And that's all I want to say. IfI can help somebody. As I pass along ifI can cheer somebody with word or song if I can show someone he's traveling wrong then my living will not be in vain. If I can do my duty as a Christian ought. If I can bring salvation to a world once wrought If I can spread the message as the Master taught then my living will not be in vain." Clearly, Martin Luther King Jr. is much more concerned with what he is remembered for than with what he is remembered by. He clearly did not care if he was remembered with a bridge, a park or a street name. Clearly, he wanted to be remembered as someone who served humanity and made a difference in the world. A goal that I believe we all would say he succeeded in achieving. And so then if we all agree that by his teachings that he did succeed in making the world a better place and that he did change how we live with each other, then it stands to reason that the process that we use to honor him must be a process that gives honor to his legacy. In addition, if the process that we use gives honor to his legacy, then what we choose to honor him with must be something that brings us together and allows us to share a common glorious uplifting ideal. That is why I rise in opposition to both the SCLC request and the Planning Commission recommendation. The proposal and the recommendation are not bad in and of themselves. However both of them are divisive in that it forces people whom otherwise share a desire to honor Martin Luther King Jr. to become adversaries about the method of honoring him. So even if one side or the other wins out, there is no victor. In fact what happens is that the attempt to honor Martin Luther King and his dream of all people living and working together harmoniously becomes the vehicle by which a community becomes more divided. An analysis of Chairman's Duerk's 11/15/99 letter to you reveals that from Jan. 20, 1998 to July 13, 1999 there were 562 citizen opinions voiced to the Office of Planning and Community Development and the Planning Commission. Of these 562 opinions, 319 or 56.76% were for changing the name of Orange Avenue, and 243 or 43.24% were against changing the name of Orange Avenue. What is more striking is that of the 319 opinions that were for changing the name of Orange Avenue, 278 or 87.15% were from non Orange Avenue owners or tenants. In addition, of the 243 opinions that were against changing the name of Orange Avenue, 98.77% were from Orange Avenue owners or tenants. Briefly put, slightly more opinions were for changing the name. Those who wanted to change the name did not live in the area and those who did not want to change the name lived in the area. Call it what you want but this is divisive and it does not have to be. I would therefore recommend the following as an alternative and as a way of developing a community wide consensus on how to honor Dr. King. From The Desk 0~: CARL D. COOPER 2120 CARROLL A VENUE, ROANOKe; 1/5t · 24017 · (540) $42'7474 Page 2 of 3 First, table the matter. Second, continue along the lines discussed by the Planning Commission as documented in Chairman Duerks I 1/15/99 letter under section II Current situation; sub section A, Subsection 6. Thirdly, Refer the matter to the Neighborhood Partnership with instructions for the Presidents Council to request that all neighborhood groups make recommendations of a fitting honor to Dr. King. Have the Presidents Council report back to Council in some time certain. Fourth, refer the matter to the Roanoke City School Board with a request that they instruct Superintendent Harris to develop a mechanism for council to receive a consensus opinion from the students of the city schools. I believe that these actions would allow Council to act in a manner that resolves the issue in a manner that Dr. King would be proud of. Again, I thank you for this opportunity to address you and I am available to answer your questions. Most Respectfully, Carl D. Cooper CC: From The Desk CARL D, COOPER 2120 CARROLL A RO4NOKE, VA · 24017 · (540) $42-7474 Page 3 ot'3 Date 8/10198 5~27~99 5~27~99 5~27~99 7/13/99 Office of Planning and Planning Venue Community Development (OPCD) (OPCD) (OPCD) Commissior (OPCD) Documents " 25 3 2 18 For 313 2 4 319 Orange Avenue owner/tenant 39 39 12.23% Non Orange Avenue owner/tenant 274 4 278 87.15% 319 56.76% Against Orange Avenue owner/tenant Non Orange Avenue owner/tenant 25 204 14 25 204 11 243 240 98.77% 3 1.23% 243 562 43.24% MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: 1540) 853-1145 November 19, 1999 File #85-467-488 SANDRA H. EAKIN Deputy City Clerk Perneller Chubb Wilson, President Southern Christian Leadership Conference 3045 Willow Road, N. W. Roanoke, Virginia 24017 Dear Ms. Wilson: A report of the City Planning Commission in connection with a request of the Southern Christian Leadership Conference to rename Orange Avenue, N. E. and N. W., to Dr. Martin Luther King, Jr., Avenue, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, November 15, 1999. On motion, duly seconded and unanimously adopted, Council denied the request and asked that an alternative means of honoring Dr. King be developed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo:jms pc' Evelyn S. Lander, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission C:'xMyFilcs'~tOV 15COR. WPD ' ~ RECEIVED L'ITY CL '~"':' F~,F:~ · m...10 ? Roanoke City Department of Planning and Community Development Room 166, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 (Fax) 853-123(] Roanoke Virginia November 15, 1999 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from the Local Chapter of the Southern Christian Leadership Conference (SCLC), to rename the public street, Orange Avenue to Martin Luther King, Jr., Avenue. Background: Co City Council, on January_ 20, 1998, received a request from Ms. Perneller C. Wilson, for the City to rename Orange Avenue and Eureka Park in honor of the late Dr. Martin Luther King, Jr. Request was referred to the Planning Commission for appropriate action. Bo Planning Commission's Ordinance and Names committee met on April 15,1998, to discuss and determine the appropriate procedures to follow in processing Ms. Wilson's request. Ms. Wilson was not able to be present at that meeting but Ms. Evelyn Bethel and Ms. Helen Davis represented Ms. Wilson. Committee requested that the SCLC provide the City with a survey of the abutting property owners on Orange Avenue in order to obtain their input and opinions on the proposed street name change. Office of Planning and Community Development, on August 10, 1998, received copies of petitions bearing 313 signatures in support of the Orange Avenue name change. Of the total list of signatures 39 were listed at Orange Avenue addresses; 274 names were signatures of residents who lived within and outside the City. Subcommittee's original request and need for the survey was again discussed with Ms. Wilson, by phone and by written correspondence on September 11, 1998. Mr. JeffArtis, representing the Southern Christian Leadership Conference (SCLC). appeared before City Council at its meeting of January 19, 1999, to request that Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals Members of Council Page 2 Orange Avenue be renamed Martin Luther King, Jr., Avenue. The request was again referred to the Planning Commission for study, report and recommendation. Planning Commission's Ordinance and Names Committee met with representatives of the SCLC on April 15, 1999, to discuss the appropriate manner in which to proceed with the requested street name change. Committee and representatives of the SCLC agreed that the Ci_ty would prepare a mailing list of all property owners and tenants on Orange Avenue, and in notifying these owners and tenants by mail would request their opinions and comments on the proposed street name change. SCLC representatives agreed to provide their own letter or fact sheet explaining the purpose of the proposed street name change. Assignment of a dual name ( 2 names) for Orange Avenue, which would allow for the existing street name to be maintained while providing for the placement of additional signage for the honorary designation of the street as Martin Luther King, Jr. Avenue was discussed in the course of the meeting. Representatives of the SCLC preferred to pursue the initial request to rename Orange Avenue. Go City letter of notification and the explanatory_ letter provided by the SCLC were mailed on May 27, 1999, to all 360 owners and tenants of property on Orange Avenue, as currently listed in the records of the Office of Real Estate Valuation. Ho Office of Planning and Community Development subsequently received 30 written responses to the notification and survey letter mailed out on May 27, 1999. These responses included the following: 25 letters from owners or tenants of properties on Orange Avenue opposing the requested street name change. 3 letters containing collective petitions bearing the signatures of 204 owners /tenants or residents of properties on Orange Avenue, opposing the requested street name change. 3. 2 letters in favor of the proposed street name change. However, a majori _ty of those in opposition to the proposed street name change were in favor of providing some type of memorial to Dr. King. Comments and suggestions included the following: go renaming the section of Orange Avenue that extends from Williamson Road to Melrose Avenue; renaming 1-581 from its westerly entrance into the City to its intersection with Roy Webber Expressway; Members of Council Page 3 c. renaming Peters Creek Road Extension; and/or d. naming or renaming a public park or bridge. Planning staffcontacted various other cities in the Commonwealth of Virginia and one city in West Virginia to determine their procedures and actions in naming or renaming public streets or other public properties as a means of honoring famous people, and specifically national images of the level and stature of Dr. Martin Luther King, Jr. The following information was obtained: Ci_ty of Richmond has named a gateway bridge after Dr. Martin Luther King, Jr. 2. Ci_ty of Petersburg has named a bridge after Dr. Martin Luther King, Jr. o City of Morgantown, West Virginia, named a street/highway after a famous person several years ago using a dual-naming procedure. The street/highway retained its existing name but it was also officially designated and assigned a dual honorary name The honorary name was posted along the street at points separate from the existing and original street/highway name signs. City of Norfolk is currently in the process of constructing a memorial monument in honor of Dr. Martin Luther King, Jr. It will stand in a traffic circle at the intersection of Brambleton Avenue and historic Church Street. It is the culmination of private fund-raising efforts and corporate donations since 1975. II. Current Situation: Ao Request to rename the public street, Orange Avenue, was reviewed by the Planning Commission at a special meeting on July 13, 1999, at 7:00 p.m., in the City Council Chambers. Mr. Jeff Artis, representing the Southern Christian Leadership Conference (SCLC) presented the request to rename Orange Avenue to Martin Luther King, Jr. Avenue. Mr. Artis stated that the idea for the proposed street name change was to promote racial harmony in Roanoke_. He also noted that in selecting Orange Avenue as the street to bear the name Martin Luther King, Jr. Avenue, the SCLC had used the following criteria: a. Orange Avenue is an integrated street; b. it has not been named after any other person; Members of Council Page 4 o it has historical significance for the African American community; it is close to historic Gainsboro, the Harrison Museum; Burrell Nursing Center, and the Gainsboro Library; and e. it is a major thoroughfare. Commission member Melvin Hill asked Mr. Artis if the SCLC would consider a dual naming of the street. Mr. Artis said that he had not received anything in writing about a dual name and that the SCLC was an organization that believed in the process. He added that he would like to see what City Council did on the request and then go from there. Mr. Gilbert Butler, Chairman of the Commission's Ordinance and Names Committee, gave a report on the findings and actions of the Committee. Mr. Butler noted that the committee had met twice with representatives of the SCLC in an effort to fine tune their wishes and desires. He advised that during that process the committee had looked at a number of issues including, the overall effect (cost, inconvenience, etc.) that the proposed name change would have on property owners and had accordingly tried to determine if there were any alternatives the SCLC would consider. Mr. Butler advised, however, that during the committee's last meeting in April, Mr. Artis had stated that the SCLC wanted the petition considered as presented and that dual naming not be considered. Public comments were received from 18 persons in attendance at the meeting. Fourteen (14) persons, 11 of which owned or leased properties on Orange Avenue, expressed their opposition to the proposed street name change. Four (4) persons who gave addresses at locations other than Orange Avenue spoke in favor of the proposed street name change. Commission member Alfred Dowe asked Mr. Artis if the SCLC would consider the dual naming if it was put forth in writing. Mr Artis replied that the SCLC wanted the renaming to happen and before he could answer that he would have to talk to both chapters (of the SCLC). Commission member Melvin Hill then asked Mr. Artis if he would agree to amend the petition to include a dual naming of the street. Mr. Artis replied that he could not do that at this time. Commission members discussed, at length, the question of whether to vote on the request before them or table the matter and ask City Council to appoint a body comprised of citizens, city staff, commission members, the SCLC and/or other members of the African American community to recommend an Members of Council Page 5 appropriate method and means of recognizing and honoring the name of Dr. Martin Luther King, Jr. Bo By a vote of 6 to 1 (Mr. Rife voting against the motion) the Planning Commission recommended to change the existing single name designation of Orange Avenue to the dual name of Orange Avenue and Martin Luther King, Jr. Avenue~ III. Alternatives: Approve the recommendation of the Planning Commission to change the existing single name designation of the public street Orange Avenue to the dual name designation of Orange Avenue and Martin Luther King, Jr. Avenue. and designate Orange Avenue as the principal street name to be used for addressing purposes. 1. Impact on affected property owners/tenants: ao Abutting property owners and tenants will not be required to change their street name addresses. Postal Service advises that two (dual) street names are acceptable. however, one must be officially designated as the principal street name for addressing purposes. 2. Costs to both public and private sectors: a. Public sector costs: (1) If street/highway signs are modified using smaller letters on decal overlays, the costs to the Virginia Department of Transportation (VDOT)would be approximately $2,000. The total cost to be borne by the City of Roanoke would be approximately $2,000. (2) If the street/highway signs are to be installed in accordance with the standard practices utilized by VDOT with lettering of the required size the total cost of changing and installing 1-581 signage along Orange Avenue would be approximately $179,000. bo Private sector costs: Property_ owners and tenants of Orange Avenue would not be required to change their addresses and would therefore not incur any new or additional costs if Orange Avenue was the officially designated name for addressing purposes. Members of Council Page 6 3. Recognition of Dr. Martin Luther King, Jr.: ao There is considerable public support for the city to establish some special form of recognition for Dr. Martin Luther King, Jr. b. Numerous recommendations have been received by the city, including the naming of other structures/streets, public parks, and/or bridges. Co Assigning the dual name of Martin Luther King, Jr. Avenue to the existing street name of Orange Avenue would provide a form of recognition for Dr. King. Bo Approve the applicant's original request to rename Orange Avenue to Martin Luther King, Jr. Avenue. Impact on affected property owners and tenants. All property_ owners and/or tenants will be required to incur the costs of changing all addressing. materials. 2. Costs to both public and private sectors: ao Public sector costs: Public sector costs would be the same as set out under the above-cited Alternative A. bo Private sector costs: Costs to abutting property owners in changing and converting their mailing addresses to the new street name will vary_ according to the specific use of the property. Commercial /industrial uses will incur the highest cost since all mail-out, advertising, business forms, catalogs, signage, etc., will have to be changed. C° Costs to commercial/industrial uses and businesses could range between $500 and $ 5,000 per use or business based on the size, type and complexity of the use or business. Tax deductions are allowed for theses costs. o Recognition of Dr. Martin Luther King, Jr.: Renaming the street would provide recognition for the name of Dr. Martin Luther King, Jr. Co Deny the request and develop an alternative means of honoring Dr. Martin Luther King, Jr. Members of Council Page 7 Planning Commission by a vote of 6 to 1 (Mr. Rife voting against the motion) recommends that City Council approve Alternative A, ERT:mpf attachments cc: Assistant City Attomey Petitioner Respectfully submitted Barbara N. Duerk, Chairman Roanoke City Planning Commission November 15, 1999 To: Members of Roanoke City Council Sirs: My name is Jim Short and I am speaking on behalf of my mother and myself. My family has lived on what is now Orange Avenue for over 50 years. My grandfather and great grandfather lived on this street. We are opposed to changing the name of the street. I feel that this name change places unnecessary inconvenience and financial burden on the many residents and businesses that line this street. Orange Avenue is over 60 blocks long. That is a lot of homes and businesses. Some of these businesses will have to hire computer programmers at considerable expense to update their data. There is also considerable impact on the City to change the many signs involved and City tax and real estate records. I am sure that there are many nationally known and locally known famous people that are deserving of having a street named after them. Save the taxpayers money and put the name on one of the many new streets or bridges, or parks being developed in the area. I request that the Council defeat the current proposal, and, after further study, find a more suitable place to bear the name of Dr. King. Thank you Jamt~s L. Short 5109 Appletree Drive Roanoke, Va. 24019 q,l o o D CIVic ROANOKE, VIRGINIA November 3, 1999 Roanoke City Council 215 Church Ave. SW Roanoke, VA Dear City Council Members, The undersigned, all residents of the City of Roanoke, NE and members of the Wildwood Civic League are OPPOSED to the following upcoming City Council agenda item: Renaming 460E/Orange Ave to Martin Luther King, Jr. Blvd. A name change would cause great inconvenience and unnecessary expense to the people who reside and own businesses along this cOrridor. We strongly urge you to vote "NO" on this issue. Kathy 10ev-an, Vice-President Wildwood Civic League Name Address ldle~ild, Kenwood and East Gate ~ IN ROANOKE Mildred L. Haft 3939 Greenlawn Avenue H. W. Poanob~, Virginia 24012 City of Roanoke Attn: City Council 215 Church Avenue SW Room 456 Roanoke, VA 24011-1536 RE: Orange Avenue Name Change Dear Sirs: I am unable to attend the meeting, November 15, 1999 regarding the name of Orange Avenue. We do not want Orange Avenue name changed! This is a land mark area and all maps for Roanoke have this name printed on them. This is a costly and unfounded request.and we are very much opposed to have our tax dollars used in this way. Sincerely, Mildred L. Naif Northwest Resident The Roanoke City Council City Clerk's Office, Room 456 215 Church Ave S.W. Roanoke, Va. 24001 RECEIVED f.!ITY CLERKS OFFICE '99 1'10¥12 P2:55 Reference; Name change of Orange Ave N.E. to Dr. Martin Luther King Jr. Ave. I have sent in a letter explaimng why I think this change would be to costly for all. In the first letters that was sent out the city talked about the cost of sign changes which really surprised me on the total cost that the city would have to pay. In alt the dollars that it will take to make this change for the city and business along Orange Ave I think the city could rename the new extension to Peterscreek Rd. to Dr. Martin Luther King Jr. Ave new street new name. The change would appear to be a saving to all that are concerned unless the Southern Christian Leadership group wants to cover any expense between the two changes. A concerned tax payer and business manager that is on Orange Ave. Don Aldridge 2725 Orange, Ave N.W. Roanoke, Va. 24012 DearDavid A. Bowers - Mayor The following is an electronic petition that was posted on E- The People, http://www.e-thepeople.com. E- The People is a free Web service that is revolutionizing constituent corrm]unication. Our aim at E- The People is to add value to sender and recipient. Toward that end, we have verified all signators' e-mail addresses as genuine, and gathered demographic information to help you assess the petition, s value. {Please note that E-The People will not sell any of this information to a third party.) Information attached includes the petition text, a list of signators of the petition, and a report summarizing the signators'demographic information. If you would like to change the number or e-mail address through which this comm%unication reached you, or if you have any questions or comments about our service, please contact us at (info@e-thepeople. com)or call 1-800-898-9889 and ask to speak with our government relations liaison. Sincerely yours, Alex Sheshunoff President E-The People http://www.e-thepeople.com NOU-15-1999 10:~4 P.01 David A. Bowers - Mayor RE: the renaming of orange ave/460 i would like to start a petition to rename orange ave/460 to noel c taylor instead of the preposed martin luther king this would be a wonderful tribute to a man we all thought very highly of and it would make for a wonderful memorial and tribute that his family Gould be very proud of. This petition was prepared by: Opal Friedel - itglows~gateway.net 1105 Pechin Ave Roanoke, VA 24013 Statistics for this petition Number of Signatures: q Gender Composition- Female: 3 (75.00%) Male: 1 (25.00%; Unspecified: 0 (0.00%) Registration Composition- Registered Voter: 4 (100.00%) Not Registered: 0 (0.00%) Unspecified: 0 (0.00%) Age Composition- Average Age: 32.50 yrs Standard Deviation: 13.87 yrs Importance of Issue to Voters- Average Feeling: 7.75 of 10 Standard Deviation: 2.63 Petition Signatures: Angle Roberts - ar-vr~att.net 1645 Garstland Drive Roanoke, VA 24017 Age: 24 Gender: Female Registration Status: Registered Voter Importance of Issue: 5 of i0 Victor Roberts - ar-vr~att.net 1645 Garstland Drive Roanoke, VA 24017 Age: 29 Gender: Male Registration Status: Registered Voter Importance of Issue: 6 of 10 amy palmer - imthsht~hotmail.com 3864 carvins cove rd. salem, VA 24153 Age: 24 Gender: Female Registration Status: Registered Voter Importance o£ Issue: 10 o£ 10 Linda Helmick - lhbear@juno.com 4216 Mountainvieew Dr. N.W. Roanoke , VA 24017 Age: 53 Gender: Female NOU-15-1999 10:10 95Z Registration Status: Registered Voter Importance o£ Issue: 10 o£ 10 Nou-15-1999 lO: lO P. 02 N~ve~ber 8, I9997' Re; Re-n~minM ~F mranme ~ve. ~n6rab]e Members of Roan~.~.e Cit? Council .915 Church Ave. SW, R~om 4~6 M~ano~e, VA. ~4011 Dear C~uncil Member: We are writin~ to ~xpress ~ur opoositi~n to the re-naming of ~ran2e Ave. to anl~ other nazae. This proposal is obviously divis, iv~, and is brin~.n~ friction rather than harmony, opposite to the way Dr. ~ing wor~ed his magic. Vie feel there are bett~r way~ to honor hi~ a bridqe, a park, a buildln~, N~w about dedicating the hoped-for half acre park a~t Elm and Franklin, for example? At the Planning Commission public hearing this last July, we do not recall any business ~r individual with an ~range Ave. address spea~Ing in favor of this proposal. The co~issi~n vote favorin~ a dual name is a really bad co~proEise desiEned t~ suit everybody but which suits nobody. And wb.~t a nightmm~e f~r si~n ~a~ers and sign readers'. Besides, taxpayer roney needed to ~ake all the changes c~uId be better spent elsewhere. The c~sts ~f re-~rderfng leaterheads, business cards, etc. would be troublesome but ~anageable over ti~. Thee. argument that these c~sts w~sld be "tax ded~.~ctible;'Is fuzzy tbinkln~..~e w~u~d save ~a,,~ 15~ on t~×es, but the ~ther 88% reduces profits. Raving said theft, of more concern to us would be c~nfuslon in the ~inds of ~ur customers, who would probably think we had ~ved. We are confident City Council will find a way t~ properly hon~r Dr. ~Ing with an import~nt ~oan~ke landmark that all citizens and businesses can applaud. Sincerely, ~rincipal Partner, Leweke and Asso. ~wne~01~w~. Property Sco~t Leweke .... ~rincipal Stockholder of V~aschon, Inc. T/A Cardinal ~icycle, ~901 Orange Ave. Ad Number: 1282120 Publisher's Fee: $129.64 ROANOKE CITY CLERK'S OFFICE ATT: MARY F. PARKER, CLERK 215 CHURCH AVE., SW RM 456 ROANOKE, VA 24011-1536 AFFIDAVIT OF PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 10/29/99 FULL RUN - Friday Witness, this 12® day of November 1999 ~ECEtVED NOV 15 A8:39 P, ECE~VED CLERKS OF'Figi:! E. DUANE HOWARD 508-B WALNUT AVE ~ ROANOKE VA 24016 Ad Number: 1289455 Publisher's Fee: $136.90 RECEIVED CiTY ~' "'P;'~ ';iF '99 NOVl5 A8:38 ROANOKE CITY CLERK'S OFFICE ATT: MARY F. PARKER, CLERK 215 CHURCH AVE., SW RM 456 ROANOKE, VA 24011-1536 AFFIDAVIT OF PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 11/8/99 FULL RUN Monday 11/29/99 FULL RUN Monday (to be run) Witness, this 12~ day of November 19999 ~uthorize~Signature