HomeMy WebLinkAboutCouncil Actions 01-04-00
WYATT
34618
ROANOKE CITY COUNCIL
REGULAR SESSION
January 4, 2000
12:15 p.m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--RolI Call. All Present.
a. City Manager briefing with regard to Neighborhood Planning.
(30 minutes)
Received and filed.
File #200-51
At 1 :04 p.m., the meeting was declared in recess to be reconvened at
2:00 p.m., in the City Council Chamber.
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ROANOKE CITY COUNCIL
REGULAR SESSION
January 4, 2000
2:00 p.m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. All Present.
The Invocation was delivered by Robert W. Hoel, Member, Christian
Science Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
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NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, January 6,2000,
at 7:00 p.m., and Saturday, January 8, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COpy OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOME PAGE AT
WWW.CI.ROANOKE.VA.US.CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
A PASSENGER RAIL SUMMIT WILL BE HELD ON FRIDAY, JANUARY
7, 2000, FROM 12:00 NOON TO 1:30 P.M., AT THE VIRGINIA
TRANSPORTATION MUSEUM IN DOWNTOWN ROANOKE, FOR
FURTHER DISCUSSION REGARDING THE DEVELOPMENT OF
PASSENGER RAIL SERVICE IN SOUTHWEST VIRGINIA. FOR MORE
INFORMATION, INTERESTED CITIZENS MAY CONTACT BETH
DOUGHTY AT THE ROANOKE REGIONAL CHAMBER OF COMMERCE
OR KAY HOUCK-STRICKLAND AT THE VIRGINIA TRANSPORTATION
MUSEUM.
THE PUBLIC IS INVITED TO A RECEPTION TO WELCOME
ROANOKE'S NEW CITY MANAGER, DARLENE L. BURCHAM, ON
WEDNESDAY, JANUARY 5,2000,4:00 P.M. TO 6:00 P.M., AT THE
JEFFERSON CENTER, FITZPATRICK HALL.
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PRESENTATIONS:
Introduction of the 1999 Citizen of the Year. Mayor Bowers.
Jere Lee Hodgin was honored as 1999 Citizen of the Year.
Adopted Resolution No. 34618-010400. (7-0)
File #80
Introduction of Darlene L. Burcham, City Manager. Mayor Bowers.
PUBLIC HEARING:
Public hearing on the request of Mr. and Mrs. George R. Preas to amend certain
proffered conditions contained in Ordinance No. 29028 adopted on March 28,
1988, which conditionally rezoned property located at 3121 Franklin Road, S.
W. Maryellen F. Goodlatte, Attorney.
Adopted Ordinance No. 34619 on first reading. (7-0)
File #51
2.
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-I A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File # 132 Meeting.
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C-2 A report of the City Manager recommending approval of the proposed
budget study schedule for fiscal year 2000-2001.
RECOMMENDED ACTION: Receive and file.
File #60
C-3 A report of the City Manager recommending that a public hearing be
scheduled for 7:00 p.m. on Tuesday, January 18,2000, to receive citizen input
on the selection of transportation enhancement projects to be recommended to
the state for funding under the Transportation Equity Act for the 21 st Century.
RECOMMENDED ACTION: Concur in recommendation.
File #331-422
C-4 A report of the City Manager providing an overview of the fiscal year
2000-2001 budgeting process for U. S. Department of Housing and Urban
Development (HUD) funds.
RECOMMENDED ACTION: Receive and file.
File #60-178-236
C-5 Qualification of Darlene L. Burcham as City Manager of the City of
Roanoke, effective January 1, 2000.
RECOMMENDED ACTION: Receive and file.
File #15-110-104
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
a. Request to address Council with regard to taxicab service in the City of
Roanoke. Ms. Jenese E. Smith, Spokesperson. (5 minutes)
It was the consensus of Council to refer the matter to the City
Manager for review and report to Council.
File #47-66
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b. Presentation with regard to an overview of Teacher Board Certification.
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools.
(15 minutes)
Received and filed.
File #467
c. Presentation with regard to activities of Total Action Against Poverty.
Theodore J. Edlich, III, Executive Director, Spokesperson. (5 minutes)
Received and filed.
File # 226
Council Member Trout requested that the City Manager provide an
informational report explaining how housing code violations are
handled in the City of Norfolk; whereupon, it was the consensus of
Council to refer the matter to the City Manager for review and
report to Council.
File # 32-104-200-178
d. Request to address Council with regard to Teen Health Centers operated
by the Roanoke Adolescent Health Partnership. Cyrus Nasseri, Ph.D.,
M.P.H., CHES, Executive Director, Roanoke Adolescent Health
Partnership.
Received and filed.
File #22-467
4. PETITIONS AND COMMUNICATIONS:
a. A communication from H. Alexander Wise, Jr., State Historic
Preservation Officer, Department of Historic Resources, advising that the
Mill Mountain Star has been entered in the National Register of Historic
Places.
Received and filed.
File #67-216
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5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending fund appropriations from the Capital
Maintenance and Equipment Replacement program and prior year
retained earnings for acquisition of items and projects identified
for various City departments.
Adopted Ordinance No. 34620-010400. (7-0)
File #60-217
Under the category of Fleet Management, Council Member
Swain inquired about the $40,510.00 recommended for
appropriation to replace hand/power tools, some of which
have not been replaced since 1981. He inquired as to why City
Employees are using tools that were purchased in 1981 and
spoke in support of establishing an exchange program to
replace broken, worn out, or outdated tools.
File #60-217-361-472
2. A report recommending release and waiver of the City's right of
first refusal to purchase certain property located adjacent to the
Roanoke Regional Airport, pursuant to an agreement dated
May 8, 1979, between the City and the John C. Nordt Company,
Inc.
Adopted Ordinance No. 34621-010400. (7-0)
File #2-9
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3. A report recommending sole source procurement of field and goal
equipment for arena football from two vendors to be used for
arena football games at the Roanoke Civic Center; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 34622-010400 and Ordinance No.
34623-010400. (7-0)
File #60-192-472
4. A report recommending acceptance of funds received from the
Commonwealth of Virginia Department of Criminal Justice
Services, Forfeited Asset Sharing Program, to be disbursed in
accordance with provisions of the State Asset Sharing Program;
and appropriation of funds in connection therewith.
Adopted Ordinance No. 34624-010400. (7-0)
File #60-5-236
5. A report recommending acceptance of additional funds received
from the U. S. Department of Justice, Forfeited Property Sharing
Program, to be disbursed in accordance with provisions of the
Federal Government's Asset Sharing Program; and appropriation
of funds in connection therewith.
Adopted Ordinance No. 34625-010400. (7-0)
File #60-5-236
6. A report recommending acceptance of a Local Government
Challenge Grant, in the amount of $5,000.00, from the Virginia
Commission for the Arts; and appropriation of funds in connection
therewith.
Adopted Ordinance No. 34626-010400 and Resolution No.
34627-010400. (7-0)
File #60-236-348-261-349-423
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b. DIRECTOR OF FINANCE:
1. A financial report for the month of November, 1999.
Received and filed.
As soon as information is available, Council Member White
requested updated financial data resulting from sales tax
generated through holiday spending.
File #10-60-79
6. REPORTS OF COMMITTEES:
a. A report of the Bid Committee recommending that all bids received for
installation of a new roof and insulation at the Public Works Service
Center, be rejected. Council Member Carroll E. Swain, Chairperson.
Adopted Resolution No. 34628-010400. (7-0)
File #183
b. A report of the Water Resources Committee recommending authorization
to acquire additional property rights for the purposes of the Roanoke
River Flood Reduction Project. Council Member Linda F. Wyatt;
Chairperson.
Adopted Ordinance No. 34629-010400. (7-0)
Questions raised by Mr. James Leonard, 1935 Hope Road, S. W.,
were referred to the City Manager for report to Council.
File #2-237
c. A report of the Water Resources Committee recommending that Council
schedule a public hearing for 7:00 p.m., on Tuesday, January 18,2000,
and lacking any comments to the contrary, authorize execution of the
appropriate document reserving a twenty-five foot City sanitary sewer
easement on City-owned property located on Findlay Avenue, S. E.
Council Member Linda F. Wyatt, Chairperson.
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Concurred in the recommendation of the Water Resources
Committee and scheduled a public hearing for Tuesday,
January 18, 2000, at 7:00 p.m., or as soon thereafter as the matter
may be heard in the City Council Chamber.
File #28-27-166
d. A report of the Water Resources Committee recommending acceptance
of the donation of two parcels of land from the Ridgewood Park
Neighborhood League for purposes of the Comprehensive Parks and
Recreation Plan. Council Member Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 34630-010400. (7-0)
File #2-68-67
e. A report of the Water Resources Committee recommending that Council
schedule a public hearing for 7:00 p.m., on Tuesday, January 18,2000,
and lacking any comments to the contrary, authorize execution of the
appropriate document granting an easement across City-owned property
to Appalachian Power Company, adjacent to the proposed site currently
being developed for Innotech, Incorporated, a division of Johnson &
Johnson Vision Products. Council Member Linda F. Wyatt, Chairperson.
Concurred in the recommendation of the Water Resources
Committee and scheduled a public hearing for Tuesday, January 18,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard
in the Council Chamber.
File #28-29
f. A report of the Water Resources Committee recommending that a public
hearing be scheduled to consider changes to the sewer exemption meter
credit program which would require all customers, where practical, to
place meters in meter boxes to facilitate reading of the meters by City
employees. Council Member Linda F. Wyatt, Chairperson.
Concurred in the recommendation of the Water Resources
Committee and scheduled a public hearing for Tuesday, January 18,
2000, at 7:00 p.m., or as soon thereafter as the matter may be heard
in the Council Chamber.
File #27-468
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7. UNFINISHED BUSINESS: None.
8. INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a. Ordinance No. 34610, on second reading, rezoning property located on
the southeast side of Orange Avenue, N. E., approximately 150 feet north
of its intersection with Mecca Street, N. E., identified as Official Tax No.
7090408, from LM, Light Manufacturing District, to C-2, General
Commercial District.
Adopted Ordinance No. 34610-010400 on second reading. (7-0)
File #51
b. Ordinance No. 34611, on second reading, rezoning property located at
401 Albemarle Avenue, S. E., identified as Official Tax Nos. 4022201,
4022211~ 4022212 and 4022223, from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District.
Adopted Ordinance No. 34611-010400 on second reading. (7-0)
File #51
c. Ordinance No. 34614, on second reading, authorizing the proper City
officials to extend the lease agreement between the City and Budget Rent
A Car Systems, Inc., for a period of five years, for the use of a 1.0-acre
portion of a 12.93-acre parcel of City-owned property located on
Municipal Road, N. W., for said corporation's facilities for the
maintenance, servicing and storage of vehicles, upon certain terms and
conditions.
Adopted Ordinance No. 34614-010400 on second reading. (7-0)
File #166-373-468
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d. Ordinance No. 34616, on second reading, authorizing the City Manager
to execute the Contract of Sale, the deed and any other necessary
documents providing for the fee simple conveyance to Henry Smith
Pritchett of City-owned property, identified by Official Tax Map No.
1011512 and commonly known as 118 West Campbell Avenue; and
authorizing the City Manager to execute a Deed of Easement granting a
historic preservation easement on Official Tax Map No. 1011512 to the
Virginia Board of Historic Resources, upon certain terms and conditions.
Adopted Ordinance No. 34616-010400 on second reading. (7-0)
File #2-166-216-450
e. Ordinance No. 34617, on second reading, providing for the fee simple
conveyance of a three-foot strip of City-owned property to Insystems
Technologies, Ltd., identified by Official Tax Map No. 1010310
containing 130 square feet, and located on Norfolk Avenue, S. W., upon
certain terms and conditions.
Adopted Ordinance No. 34617-010400 on second reading. (7-0)
File #2-166-207
f. Ordinance No. 34609, on second reading, establishing the annual salaries
of the Mayor, Vice-Mayor and Council Members for the fiscal year
beginning July 1, 2000.
Withdrawn by mutual consent of Council.
File #132
g. An Ordinance providing for the lease of a small area in the Second Floor
Lobby of the Municipal Building for the placement by Roanoke Valley
Federal Credit Union of an automatic teller machine for a period of five
years.
Adopted Ordinance No. 34631 on first reading. (6-1) (Council
Member Wyatt voted no.)
File #443
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9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
1. The City Manager was requested to provide a status report at the
regular meeting of Council on Monday, February 7, 2000, regarding
Council Member Wyatt's inquiry under date of December 6,1999,
in connection with STAR/CORTRAN transportation systems which
do not cross jurisdictional lines.
File #55-353
2. Council Member Swain expressed concern with regard to drainage
problems in certain neighborhoods of the City. For fiscal year
2000-01 budget study, he requested a staff review of drainage
problems, associated costs based on the most critical needs, and a
proposed source of funding.
File #60-66-468
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
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Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia, raised questions
in regard to the format of the City's new water and sewer bill. He
expressed concern regarding the City's policy to penalize citizens if their
water/sewer bill is not paid within seven days of the written due date on the
bill or a ten per cent late payment penalty, with a $2.00 minimum charge,
will be imposed. He also spoke relative to the unfairness of the late
payment penalty for those persons who live on a fixed income. He
addressed the City's policy regarding deposits and/or disconnect fees, and
delays in meter reading dates due to inclement weather, weekends,
holidays or unusual circumstances.
It was the consensus of Council to refer Mr. Gunther's remarks to the
Director of Finance, the City Manager and the City Treasurer for report
to Council.
File #66-27-468
CERTIFICATION OF CLOSED MEETING. (6-0)(Council
Member Trout was absent)
Matthew Prescott was appointed to the Architectural Review Board for a
term ending October 1,2003.
File #15-110-249
Michael F. Urbanski was appointed to the Virginia Western Community
College Board for a term ending June 30, 2003.
File #15-110-467
Sydnor W. Brizendine, Jr., was appointed to the Board of Zoning Appeals
for a term ending December 31,2001.
File #15-110-51
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I'<ECEIVE.O
tITY CLERKS DC I
.99 [Ie 30 All :12
January 4, 2000
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Briefing on Neighborhood Planning
This is to reserve space on Council's agenda for the 12: 15 session for a 30-minute
briefing regarding the above referenced subject.
Respectfully submitted,
Darlene L. Burch
City Manager
DLB:ca
cc: City Attorney
Director of Finance
City Clerk
Director of Public Safety
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34618-010400.
A RESOLUTION naming the 1999 Citizen of the Year for the City of Roanoke.
WHEREAS, for the past 13 years, Jere Lee Hodgin has been the guiding light and enthusiastic
leader of Mill Mountain Theater ("Theater"), having served first as Artistic Director, then as
Executive and Artistic Director, and currently as Producing Artistic Director;
WHEREAS, after obtaining his Bachelor of Arts Degree at the University of North Carolina
at Wilmington in 1969 and Masters of Fine Arts Degree in Acting and Directing from the University
of Georgia in 1973, Mr. Hodgin served as artistic director and co-producer at Highlands Playhouse
in Highlands, North Carolina, coordinator and tour director, London Intercollegiate Theater
Excursion in London, England, and the director and designer of the Greenbrier Valley Theater in
Greenbrier, West Virginia;
WHEREAS, the award recipient, often described as a genius by those who know and admire
both his work and his character, has directed or acted for professional and academic theater in over
100 plays, operas, and musicals and has served as a visiting professor and guest lecturer on various
subjects dealing with the theater, including acting, directing, public speaking, voice and diction,
modem drama, and theater appreciation;
WHEREAS, Mr. Hodgin has, throughout his tenure with the Theater, emphasized and
implemented outreach programs to members of the minority community and also to economically
disadvantaged persons;
WHEREAS, the award recipient's tireless efforts on behalf of the Theater and the community
have resulted in the exposure of fine music and outstanding theater to many persons who would
otherwise be unable to attend such performances;
WHEREAS, Mr. Hodgin has led the Theater to the pinnacle of the artistic realms, and the
Theater has thereby become a showplace for cultural enrichment and a shining gem in the star of the
City of Roanoke.
NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Jere
Lee Hodgin is hereby proclaimed as the Citizen of the Year for the City of Roanoke for 1999.
ATTEST:
City Clerk.
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CITIZEN OF THE YEAR
TUESDAY, JANUARY 4,2000 - 2:00 P.M.
ROANOKE CITY COUNCIL MEETING
MAYOR DAVID A. BOWERS
(Request City Clerk to read title paragraph of resolution)
(Roll Call??)
THE CITY OF ROANOKE IS BLESSED WITH MANY
CITIZENS WHO GIVE OF THEIR TIME AND TALENTS TO MAKE
ROANOKE AN ALL-AMERICA CITY. AND, IT IS ALWAYS A
DIFFICULT TASK FOR THE MEMBERS OF CITY COUNCIL TO
SELECT THE CITIZEN OF THE YEAR BECAUSE THERE ARE SO
MANY DESERVING PERSONS IN OUR STAR CITY.
THIS AFTERNOON, IT IS MY PLEASURE ON BEHALF OF
THE MEMBERS OF THE ROANOKE CITY COUNCIL, TO
INTRODUCE ROANOKE'S 1999 CITIZEN OF THE YEAR.
OUR HONOREE, FOR THE PAST 13 YEARS, HAS BEEN
THE GUIDING LIGHT AND ENTHUSIASTIC LEADER OF THE
MILL MOUNTAIN THEATER, HAVING SERVED FIRST AS
ARTISTIC DIRECTOR, THEN AS EXECUTIVE AND ARTISTIC
DIRECTOR, AND CURRENTLY AS PRODUCING ARTISTIC
DIRECTOR.
H:ICITIZENIREMARKS.WPD
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DIRECTOR.
YOU'VE PROBABLY GUESSED BY NOW, ROANOKE'S
1999 CITIZEN OF THE YEAR IS JERE LEE HODGIN.
I WOULD LIKE TO INVITE JERE TO JOIN ME AT THE
PODIUM.
AFTER OBTAINING HIS BACHELOR OF ARTS DEGREE AT
THE UNIVERSITY OF NORTH CAROLINA AT WILMINGTON IN
1969, AND MASTERS OF FINE ARTS DEGREE IN ACTING AND
DIRECTING FROM THE UNIVERSITY OF GEORGIA IN 1973,
JERE SERVED AS ARTISTIC DIRECTOR AND CO-PRODUCER
AT HIGHLANDS PLAYHOUSE IN HIGHLANDS, NORTH
CAROLINA, COORDINATOR AND TOUR DIRECTOR, LONDON
INTERCOLLEGIATE THEATER EXCURSION IN LONDON,
ENGLAND, AND THE DIRECTOR AND DESIGNER OF THE
GREENBRIER VALLEY THEATER IN GREENBRIER, WEST
VIRGINIA.
JERRY, OFTEN DESCRIBED AS A GENIUS BY THOSE
H:ICITIZENIREMARKS.WPD
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WHO KNOW AND ADMIRE BOTH HIS WORK AND HIS
CHARACTER, HAS DIRECTED ORACTED FOR PROFESSIONAL
AND ACADEMIC THEATER IN OVER 1 00 PLAYS, OPERAS, AND
MUSICALS AND HAS SERVED AS A VISITING PROFESSOR
AND GUEST LECTURER ON VARIOUS SUBJECTS DEALING
WITH THE THEATER, INCLUDING ACTING, DIRECTING, PUBLIC
SPEAKING, VOICE AND DICTION, MODERN DRAMA, AND
THEATER APPRECIATION.
JERE HAS, THROUGHOUT HIS TENURE WITH THE MILL
MOUNTAIN THEATER, EMPHASIZED AND IMPLEMENTED
OUTREACH PROGRAMS TO MEMBERS OF THE MINORITY
COMMUNITY AND ALSO TO ECONOMICALLY
DISADVANTAGED PERSONS.
JERE'S TIRELESS EFFORTS ON BEHALF OF THE
THEATER AND THE COMMUNITY HAVE RESULTED IN THE
EXPOSURE OF FINE MUSIC AND OUTSTANDING THEATER TO
MANY PERSONS WHO WOULD OTHERWISE BE UNABLE TO
ATTEND SUCH PERFORMANCES.
JERE HAS LED THE MILL MOUNTAIN THEATER TO THE
H:ICITIZENIREMARKS.WPD
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PINNACLE OF THE ARTISTIC REALMS, AND THE THEATER
HAS THEREBY BECOME A SHOWPLACE FOR CULTURAL
ENRICHMENT AND A SHINING GEM IN THE STAR OF THE CITY
OF ROANOKE.
AS OF THIS AFTERNOON, JERE'S NAME WILL JOIN THE
RANKS OF OTHER OUTSTANDING ROANOKERS WHO HAVE
BEEN HONORED BY THE MEMBERS OF THE ROANOKE CITY
COUNCIL AND THE CITIZENS OF THE CITY OF ROANOKE FOR
THE SIGNIFICANT CONTRIBUTIONS THEY HAVE MADE TO THE
TOTAL LIFE OF THE ROANOKE COMMUNITY BY
DEMONSTRATING A PERSONAL CONCERN FOR THE CITY'S
WELL-BEING AND CULTURAL ENRICHMENT.
PAST HONOREES ARE:
1981
1982
1983
1984
1985
1986
ROBERT W. WOODY
DOROTHY L. GIBBONEY
HAZEL B. THOMPSON
GEORGE B. CARTLEDGE, SR.
G. FRANK CLEMENT
WilliAM "HAM" FLANNAGAN
H:ICITIZENIREMARKS.WPD
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..
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
LEWIS W. PEERY
CLAY H. TURNER
GEORGE F. POLLASH
FLORINE L. THORNHILL
GEORGE W. SANDERSON
JOSEPH W. GAITHER
PEARL FU
SIGMUND E. "SIG" DAVIDSON
CHARLES W. HANCOCK
F. WILEY HUBBELL
PATRICIA TONEY
JAMES E. ROBERTSON
THE INVESTMENT OF TIME AND DEDICATION THAT JERE
HAS MADE AS A CITIZEN OF ROANOKE IS IMMEASURABLE.
HE IS INFORMED, DEDICATED, AND COOPERATIVE. HIS
DEVOTION AND UNSELFISH SHARING OF HIS TIME TO MAKE
THE ROANOKE COMMUNITY A BETTER PLACE TO LIVE HAS
NOT GONE UNNOTICED BY HIS MANY FRIENDS AND THE CITY
OF ROANOKE.
H:\CITIZENlREMARKS.WPD
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.
JERE, I AM HONORED THIS AFTERNOON TO UNVEIL OUR
CITIZEN OF THE YEAR PLAQUE, WHICH DISPLAYS YOUR
PHOTOGRAPH AS ROANOKE'S 1999 CITIZEN OF THE YEAR.
THIS PLAQUE WILL BE ON DISPLAY IN THE LOBBY OF THE
MUNICIPAL BUILDING FOR ALL TO OBSERVE THE HIGH
HONOR THAT YOUR CITY HAS BESTOWED UPON YOU. ALSO,
I WOULD LIKE TO PRESENT YOU WITH YOUR OWN
PERSONALIZED PLAQUE AND A FRAMED COpy OF THE
RESOLUTION CONFIRMING YOUR APPOINTMENT AS 1999
CITIZEN OF THE YEAR. AND FINALLY, IT IS MY PLEASURE ON
BEHALF OF THE MEMBERS OF THE ROANOKE CITY COUNCIL
TO PRESENT YOU WITH THE HIGHEST HONOR THAT THE CITY
HAS TO BESTOW, OUR KEY TO THE CITY.
WE CONGRATULATE YOU AND EXPRESS OUR
HEARTFELT APPRECIATION FOR ALL THAT YOU DO TO MAKE
OUR CITY A BETTER PLACE TO LIVE.
H:\CITIZENlREMARKS.WPD
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CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.w. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAVID A. BOWERS
Mayor
January 4, 2000
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
:SOo.:.JL Q~
David A. Bowers
Mayor
DAB:se
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #60
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending approval of the proposed budget study schedule for fiscal year
2000-2001, was before the Council of the City of Roanoke at a regular meeting which was
held on Tuesday, January 4, 2000.
On motion, duly seconded and unanimously adopted, Council concurred in the proposed
schedule.
Sincerely, 0
^~ IT tNJe~
Mary F. Parker, CMC
City Clerk
MFP:lo
pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Melinda J. Payne, Chair, Roanoke City School Board
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
C:lMyFiles\jan4.wpd
Darlene L. Burcham
January 10, 2000
Page 2
pc: George C. Snead, Jr., Director, Public Safety
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Diane S. Akers, Budget Administrator, Office of Management and Budget
Ann F. Allen, Manager, Accounting Services, Department of Finance
Barry L. Key, Manager, Office of Management and Budget
C:lMyFiles~an4.wpd
~ECEI'vEO
CITY CLEFI\'::: (iF
January 4, 2000
.99 !Ie 29 P 4 :01
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Proposed Budget Study Schedule FY 2000-01
On December 20, 1999, James Ritchie forwarded to you a proposed schedule for the Fiscal
Year 2000-01 budget study process. It was suggested that you review the proposed schedule and
advise my office if any of the suggested dates conflict with your schedules. In that we have
received no changes from any member of Council, this letter is to request that you formally
approve the attached schedule (including two special meetings of Council) in order that we might
finalize all the arrangements necessary to move forward with the budget study process.
Respectfully submitted,
Attachment
cc: Assistant City Manager
Budget Administrator
Chairman, Roanoke City School Board
City Attorney
City Clerk
Deputy Director of Finance
Director of Finance
Director of Human Development
Director of Public Safety
Director of Public Works
Director of Utilities and Operations
Manager of Accounting Services
Manager, Management and Budget
Superintendent of Schools
Date
April 17,2000
April 18,2000
May 1, 2000
May 3 - 5, 2000
May 9, 2000
PROPOSED BUDGET STUDY SCHEDULE
FOR CITY COUNCIL
FISCAL YEAR 2000-01
Budget Preparation Activities
Public presentation of Fiscal Year 2000-01 recommended budget,
and the Consolidated Plan (HUD budget) to City Council by City
Manager.
Advertisements of public hearings on recommended budget, tax
rates, and HOD Consolidated Plan appear in newspapers.
Public hearings on recommended budget, tax rates, and HOD
Consolidated Plan.
** Requires Special Evening (7:00 p.m.) Meeting of City Council**
City Council budget work sessions.
City Council adopts General Fund, Proprietary Fund, and School
Fund budgets, approves an annual appropriation ordinance, and
adopts the HOD Consolidated Plan budget.
**Requires Special (2:00) Meeting of City Council.**
F<ECEIVEO, _ ~
\'T Y t'. L ,.. "" If (' r'1( ;. '
C L ,cr~.l\ J !.o.:(
w DEe 29 P4 :02
January 4, 2000
No. 2000-103
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Public Hearing on Transportation Equity Act for
the 21st Century (TEA-21) Enhancement Projects
The Transportation Equity Act for the 21st Century (TEA-21) was signed into federal
law June, 1998. This action reauthorized the federal surface transportation programs for
six (6) years, from fiscal year 1998 to 2003, replacing the Intermodal Surface
Transportation Efficiency Act (ISTEA). The new law provides $215 billion in spending
authority for highways and transit, including $3 billion for transportation enhancement
projects.
TEA-21 requires state departments for transportation to set aside 10 percent of their
Surface Transportation Program (STP) allocation each year for transportation
enhancements. This includes activities such as facilities for pedestrians and bicyclists
(such as greenways) and rehabilitation of historic transportation buildings.
Enhancement projects may be initiated by any group or individual, and need to be
formally endorsed by City Council prior to being submitted to the Virginia Department of
Transportation. This year, copies of two (2) applications were submitted to the City.
Attachments A and B provide descriptions of these projects which will be submitted to
Council for endorsement on January 18, 2000.
The Roanoke City Planning Commission is scheduled to hear this matter at its
January 12, 2000, meeting and then provide a recommendation to City Council at its
January 18, 2000, meeting. Further, VDOT requires that a public hearing be held for
TEA-21 enhancement projects as part of the application process. This is to advise that
City administration has arranged to advertise a public hearing for City Council's
Mayor Bowers and Members of Council
Page 2
No.2000-103
January 4, 2000
January 18, 2000, agenda. This is being done to provide maximum citizen input into the
selection of projects to be recommended to the state for funding under this transportation
enhancement program.
Respectfully,
arlene L. Burcha
City Manager
DLB/RKB/gpe
Attachments
copy: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
James D. Ritchie, Assistant City Manager
Evelyn S. Lander, Chief, Planning & Community Development
Robert K. Bengtson, Traffic Engineer/Acting Director of Public Works
ATTACHMENT A
ROANOKE REDEVELOPMENT & HOUSING AUTHORITY
This project is a joint public/private venture between Roanoke Redevelopment and Housing
Authority (RRHA) and the Limited Liability members of the project. RRHA has taken the lead as
the managing member and as a conduit for the flow of grant and deferred loans to the project.
The project is the rehabilitation of a historic railroad building adjacent to the functioning Norfolk
Southern rail yard and is eligible for the enhancement program under the following categories:
Acquisition of an historic site
· Preservation of a historic building on the National Register of Historic Places
· The rehabilitation and operation of an historic railroad building
The subject building was the original corporate headquarters for the Norfolk & Western Railway
when it moved from Philadelphia in 1896. The original building and the 1906 west wing addition
were designed in-house by Norfolk & Western engineers. The building has been known as the
N&W General Office Building South (GOB South) since 1931 when a new headquarters was built
in the adjacent General Office Building North. In 1992, both buildings were vacated when the
railroad again relocated its headquarters in downtown Roanoke. The GOB North building is
currently under renovation for adaptive reuse as the Roanoke Higher Education Building.
The rehabilitation of the building will adhere to the Department of the Interior standards for the
adaptive reuse of historic properties and will preserve the architecturally significant exterior of the
Neoclassical Revival style building built in 1896. Renovation of this building is important to the
perception of vitality and security of the downtown area and to the immediate neighbors, the newly
renovated Hotel Roanoke and Convention Center and the now under construction Roanoke Higher
Education Building.
This important historical building has been vacant for eight years and is starting to show signs of
deterioration from disuse. Because of its historical significance and its proximity to major tourist
attractions and cultural centers, it is critical that this once grand building be rehabilitated to a use
befitting its heritage and that it be returned to the City's tax rolls.
The tenants will bring over $2.1 million of disposable income to the area and are expected to
contribute over $81,000 annually to the City's tax base. The introduction of 87 upscale urban
housing units is expected to assist Roanoke's technology industry in recruiting young educated
workers to newly created high paying technology jobs.
Total estimated cost is $10.650.000. The application by the RRHA is requesting $650.000 in
TEA-21 enhancement funds.
ATTACHMENT B
WILLIAMSON ROAD STREETSCAPE REVITALIZATION
This funding request for gateway and streetscape improvements within the
Williamson Road corridor is being made by the City of Roanoke as a combined
revitalization effort with the Williamson Road Area Business Association (WRABA).
Over the past few years, both the City and WRABA members have joined together in their
commitment to revitalize the Williamson Road corridor. They realize that improvements
to the pedestrian and vehicular environment must occur to strengthen and expand the
economic development and overall quality of life for the property owners and patrons of
the Williamson Road area.
Historically, Williamson Road has developed along with the increased use of the
automobile. Businesses have sought to attract patrons traveling down Williamson Road
in their cars (currently, approximately 17,500 vehicles per day) by means of streetscape
signage and ample off-street parking. As a result, the image of Williamson Road corridor
is a cluttered collection of signage and unsafe traffic conditions due to lack of organized
curb cuts for vehicular ingress/egress onto business properties.
Currently, the City of Roanoke has committed $575.000.00 for the funding of preliminary
planning and design of the entire corridor and construction of infrastructure improvements
at the Orange Avenue (Rt. 460)/Williamson Road intersection.
The goal of the Williamson Road revitalization project is to improve the safety and
efficiency of pedestrian, bicycle and vehicular traffic along this urban road. New sidewalks,
bus shelters and redesigned ingress/egress points onto Williamson Road will all enhance
the surface transportation element
Numerous public meetings and workshops have been held throughout the planning
process for this project. The Williamson Road Area Business Association and The
Williamson Road Action Forum, a neighborhood interest group, have been involved
throughout the course of the project and have committed their support. Meetings have
been held with the property/business owners to fully explain the project and how it will
affect their properties.
Total estimated cost is $1.000.000. The application by the City of Roanoke is requesting
$800.000 in TEA-21 enhancement funds.
RECEIVE.O
CITY CLEFf\t~ I-i~'r.'c
.99 DEe 29 P 4 :02
Office of the City Manager
January 4, 2000
The Honorable David A. Bowers, Mayor,
and Members of City Council
Roanoke, Virginia
Subject: 2000/2001 HUD Funds Budgeting Process
Dear Mayor Bowers and Members of Council:
Each year, the City of Roanoke receives approximately $3 million in new entitlement funding
under the Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME),
and Emergency Shelter Grant (ESG) programs of the U.S. Department of Housing and Urban
Development (HUD). With unspent entitlement funds from prior years and expected program
income, we estimate approximately $4 million will be available for the period beginning July 1, 2000.
This letter is to brief you regarding the budgeting process now getting underway for activities which
will use these funds.
Ultimately, the budgeting process has as its intended result the preparation of a Consolidated
Plan and the approval of this plan by City Council. Among the major milestones tentatively scheduled
during the coming months leading to this result are the following.
January 13
February 7
February 15
March 30
April 17
May 1
May 9
May 15
July 1
Public meeting on HUD funds and proposal process
Deadline for proposals from competing organizations
Proposal reviews and budgeting meetings begin
Public meeting on draft HUD funds plan (budget)
City Council briefings on recommended HUD and City budgets
City Council public hearings on HUD and City budgets
City Council special meeting to adopt HUD and City budgets
Deadline for submission of plan for HUD review and approval
Begin new HUD program year
Our current five-year HUD Consolidated Plan expires June 30, 2000. Thus, we are
determining the uses of our anticipated 2000/2001 funding as part of preparing an updated five-year
plan. For this reason, we decided to hold an additional public meeting on October 26, 1999,
regarding the priorities and objectives for our HUD funds, the key elements of the plan. Since then,
we have been reviewing comments received and will consider these and other information in updating
the priorities and objectives for the new plan. Moreover, agencies and offices which submit
applications in response to our January request-for- proposals (RFP) will need to address one or more
of the plan's priorities and objectives in order to be considered for funding.
Room 364 Municipal South 215 Church Avenue, S.w. Roanoke. Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www.ci.roanoke.va.us
Members of Council
Page 2
It is important that Council be aware of the intensity anticipated in the competition for funding
during this budget process. One reason for this intensity is the amount of funding already committed
toward making progress in many of the plan's priorities and objectives. Among the commitments are
several high priority activities such as the Greater Gainsboro Development, Lincoln 2000/W ashington
Park, and Shenandoah Hotel. But there are ongoing priority commitments such as the Hotel Roanoke
108 loan repayment, enforcing the city's building code and removing blighting structures, supporting
the Neighborhood Partnership and its programs, and providing administration of the HUD funds
through our Grants Compliance office. We have also established set-asides for funding proposals
selected in the homeless and human services categories.
These commitments account for nearly three-fourths of the HUD funds for the 2000/2001
period. Therefore, only about $1 million will be available for housing, neighborhood development,
economic development and other proposals not already counted among the committed uses. Because
this is over $400,000 less than in 1999/2000 for these remaining types of proposals, we have decided
to combine the HUD Neighborhood/Economic Development and Housing committees into a single
body. We expect that this new body will be known as the Community Development Committee. In
addition to offering a more effective proposal review and selection, the composition will be expanded
to incorporate significant community representation. These changes are within the provisions of our
HUD Funds Allocation Policy, which allow for flexibility in exceptional circumstances. Should the
funding picture change again in the future, we may choose to revert to separate committees.
I hope this brief overview will help you prepare for the coming HUD funds budgeting process.
Please contact me if you have questions.
Sincerely,
DB/feb
c: Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Diane S. Akers, Budget Administrator
RECEIvED
CITY CLER!\S OfT
"99 rIE 28 P j .59
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Darlene L. Burcham, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as City Manager for the City of Roanoke, effective January 1,
2000, according to the best of my ability. (So help me God.)
~
Subscribed and sworn to before me this 28th day of December, 1999.
.
inia
Judge, Twenty-third Judicial Circuit of
N:\CKL01\OATH1.wPD
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #47-66
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of a communication from Ms. Jenese E. Smith, 3701 Long Meadow
Avenue, N. W., with regard to taxicab service in the City of Roanoke, which communication
was before the Council of the City of Roanoke at a regular meeting held on Tuesday,
January 4, 2000.
It was the consensus of Council to refer the matter to you for review and report to Council.
Sincerely, 0
~~ 1. rw..~f.
Mary F. Parker, CMC
City Clerk
MFP:lo
pc: Ms. Jenese E. Smith, 3701 Long Meadow Avenue, N. W., Roanoke, Virginia 24017
C:\MyFiles~an4.wpd
JENESE E'. SMITH . \, .f.
3701 LONG MEADOW At'{"~~r!
ROANOKE, VA 24017
(540) 343.9033}) DEe 28 P 4 :49
December 28, 1999
Clerk Of Council
City Of Roanoke
215 Church Avenue SW
Room 456
Roanoke, VA 240 II
Dear City Clerk:
I would really like to address the members of the Roanoke City Council at the
scheduled meeting on January 4, 1999, at 2:00 PM on my dissatisfaction
relative the cab service (as provided by a minority of the cab drivers)
here in Roanoke.
.
The deliberate cheating on the part of select cab drivers.
.
Drivers that believe they have a right to discriminate (without cause).
.
Professional drivers unfamiliar with how to read a map (basic grade
school principles of map reading).
.
Blatant refusal to check with the Dispatcher.
.
Threatening to call/calling the police (pit bull) without sufficient cause.
.
Members of the citizenry seeking help from city government/police
department and being referred to the Better Business Bureau.
.
The attitude that the customer has no right to question the driver.
.
Repeated infractions by the same drivers without fear of repercussions.
The crux of my concern involves the quality of service and the unfair advan-
tage taken by select cab drivers against the citizens of Roanoke and the
protection provided therein. What are the reasonable solutions? I have
witnessed the manner in which these drivers repeatedly use the Roanoke
Police Department as their personal pit (bull) dog against the citizenry of
Roanoke.
These few drivers give professional, honest cab drivers (and the cab company)
a bad name.
.
Oh Pappy (Response).
.
Engaging in proper conversation as a professional cab driver (Unlucky).
.
November 29, 1999.
.
December 24, 1999
SOLUTIONS: City (Government) Council
· License & The Enforcement Of Proper Standards Of Conduct.
· Penalties For Repeat Offenders.
· Old Fashioned Fair Play
Thank you for allowing me to appear before you.
Sincerely,
J-<nlu 0 ~
Jenese E'. Smith
-2-
t~1
Roonol"le
City Public Schools
RECEIVED
CITY Cl' EqV.r.: nee':
J _ .. ~ ., \ ,.) ~." ;
.9) lIe 15 P 1 :28
Public Information Office. P.O. Box 13145, Roanoke, Virginia 24031
Telephone: (540) 853-2816 . Fax: (540) 853-2817
December 14, 1999
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on the "Teacher Board
Certification," no longer than 15 minutes in length, be included as an agenda item for the 2:00 p.m. session
of the City Council meeting on Tuesday, January 4,2000.
Dr. Harris will present an overview of the Teacher Board Certification and introduce recipients.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
Sincerely,
~~
Lissy Runyon
Public Information Officer
/sd
cc: Mr. James Ritchie
Dr. E. Wayne Harris
Excellence in Education
ROANOKE CITY COUNCIL MEETING
January 4, 2000
Dr. E. Wayne Harris, Superintendent
Roanoke City Public Schools
NATIONAL BOARD CERTIFICATION FOR TEACHERS
National Board Certification is a demonstration of teaching practice as measured
against high and rigorous standards. A certificate is a credential attesting that a teacher has
been assessed by peers as one who is accomplished, makes sound professional judgments
about student learning and acts effectively on those judgments.
Candidates participate in a two-part assessment which includes the better part of a
school year. A portfolio is completed which includes student work, videotapes and other
teaching artifacts, and is supported by commentaries on the goals and purposes of
instruction, reflections on what occurred, the effectiveness of the practice and the rationale
for the teacher's professional judgment.
National Board Certified teachers, having received the highest honor the profession
has to bestow, serve as role models and spokespersons in an effort to build and to
strengthen the teaching profession. They are examples of what it means to be accomplished
teachers. National Board Certification is not an end in itself, but a means for enhancing
opportunities for teachers to continue to hone their professional skills.
Roanoke City Public Schools is proud of seven of our teachers who have achieved
this outstanding accomplishment. The teachers and their school locations are:
Susan Elkins
Emily Flowers
Michele McLeod
Wendi Richert
Gwen Sibert
Julie Taibbi
Wade Whitehead
Patrick Henry
Fallon Park
Crystal Spring/Central Administration
Fallon Park
Governor's School
Governor's School
Crystal Spring
There have also been three (3) other Roanoke City teachers who have received this
certification but have since left the system. The number of Roanoke City teachers who have
accomplished this professional achievement is especially significant in that it is the second
largest number in Virginia, exceeded only by Fairfax County.
Thirteen (13) more teachers have elected to participate in the Certification process for
1999-2000. They will complete their portfolios during the 1999-2000 school year and
participate in the assessment center during the summer of 2000. We wish them much
success as they begin this endeavor.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #22-467
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 4, 2000, Council Member Trout requested that the City Manager provide an
informational report explaining how housing code violations are handled in the City of
Norfolk.
It was the consensus of Council to refer the matter to the City Manager for review and
report to Council.
Sincerely, ~
r"'\.... ~ " ~ L~_ _
, ~ O~. --
Mary F. Parker, CMC
City Clerk
MFP:lo
C:lMyFiles\jan4. wpd
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Roanoke City Council
1/4/97
Mayor Bowen, Memben of Roanoke City Council, City Manager Bertram,
and Assistant City Manager Ritchie, the TAP Board of Direct on has asked me to
extend TAP's appreciation for Roanoke City's continuing support of the TAP
program. I have provided you with a copy of last year's Annual Report which
provides you a full overview of our work with a total of 5,983 individuals in 2,843
families throughout the TAP territory. This includes the work of key departments,
Head Start, This Valley Works, Families in Transition, Housing, and Community
Outreach and Development.
Roanoke City's financial support of $255,212 of general fund money's helped
to leverage a total TAP budget of nearly $12 million dollan most of which
contributed to the Roanoke City economy. Conservatively, we have estimated that
in Roanoke City alone TAP last year had an economic impact of $17,467,539 dollan
with ten percent or $1,746,753 finding its way back to local government in utility,
sales, and real estate taxes. In addition, we estimate cost saving of over $6,700,000
that have occurred because of the preventive nature of most of our programs. This
information is detailed in the Economic Impact Report for the City of Roanoke that
is the second item that we have provided.
In addition, Roanoke City's contract with TAP was invaluable in providing
key support TAP's Community Development, Education and Employment,
Transition Living Center, Single Room Occupancy facilities, Women's Center, and
Offender Services. The contract and our performance over the year is detailed in
the Performance Outcome Report,. the third piece of information that we have
provided.
In addition, to specific contractual obligations, TAP continues to provide
important working relationships with a number of key city departments including
Housing, Human Resources, Public Safety, Parks and Recreation, the City Jail, and
the City Administration.
As you are aware TAP, through its connection with the Roanoke Housing
Network, has been instrumental in assisting the City of Roanoke in developing its
Rental Inspection Program. This year we have been party to the evaluation of that
program and hope that you will give strong considerations to the recommendations
when they come before you. One that should be high on your present legislative
agenda is seeking the necessary state authorization to make that vital program
mandatory.
Before Christmas I had the privilege of meeting with our new City Manager
in Norfolk and visiting with the City Attorney, Cynthia Hall, who heads up
Norfolk's aggressive program in dealing with blighted housing. I have included an
article on Norfolk's efforts and we plan to work with Roanoke City neighborhoods
to propose similar recommendations to council. Roanoke City neighborhoods are
fortunate to have someone so knowledgeable in this area at the helm of city
government in this great city.
Thank you for your continued interest in TAP and the people and
neighborhoods that we serve.
C:0'd
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(540) 34U181
RIle (540) 345-4461
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.9) DEG 30 P2 :08
~
December 30, 1999
Ms. Mary Parker
City Clerk
City of Roanoke
215 Church Ave., S. W.
Roanoke, VA 24016
Dear Ms. Parker:
It is my understanding that as per TAP's request, Ted Edlich is scheduled
to appear on the Roanoke City Council agenda January 4 at 2:00 p.m. to give
TAP's annual report. Additionally, in order to complete your records, a written
request is required. Please accept this letter as TAP's written request for Ted
Edlich to appear on the Roanoke City. Council agenda .
Thank you for assisting in this malter.
Sincerely,
~
Annette Lewis. Director
TAP This Valley Works
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~ lIe 17 P 1 : 14
December 14, 1999
Ms. Mary Parker
City Clerk
215 Church Avenue, SW
Roanoke, VA 24011
Dear Ms. Parker:
I am writing to request to be added to the City Council's Agenda for the January
4th meeting. I desire to speak for ~ minutes if Council and the Mayor could
generously offer such an amount of time. I will need to utilize a slide projector,
screen, and podium during my informative presentation.
I am the Director of the Roanoke Adolescent Health Partnership (RAHP) which
operates two school-based Teen Health Centers located at Patrick Henry High
School and one serving both Fleming High and Ruffner Middle School. In
addition, RAHP operates a Teen Health Center located in the Hurt Park Housing
Development.
I desire to come at this time as the RAHP Partnership is a finalist for the 2000
Premier Cares Award arguably the highest award a public health initiative can
qualify for with a grand prize of $50,000. The RAHP Partnership is one of six
finalists of 300+ applicants. After being a finalist for 1999 and winning $20,000, it
is a real honor to the RAHP Partnership and the City of Roanoke for having such
a fine program to help our teenagers become sound citizens of the Roanoke
Valley. The award will be presented on January 11,2000 in Scottsdale, Arizona.
Please call me directly at 857-6469. Thanks.
Sincerely, ....
~r1~
Cyrus Nasseri, Ph.D., M.P.H., CHES
Executive Director
James S. Gilmore, ill
Governor
COMMONWEALTH of VIRGINIA
Department of Historic Resources
2801 Kensington Avenue, Richmond, Virginia 23221
H. Alexander Wise, Jr.
Director
John Paul Woodley, Jr.
Secretary of Natural Resources
December 1999
Tel: (804) 367-2323
Fax: (804) 367-2391
TDD: (804) 367-2386
The Honorable David A. Bowers, Mayor
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011-1594
Dear Mayor Bowers:
Congratulations! I am pleased to inform you officially that the Roanoke Star has been entered
in the National Register of Historic Places. The property was listed by the United States Department
of the Interior, National Park Service, on November 18, 1999. I am sure this news is gratifying to you
and the Department of Historic Resources shares in your pleasure.
Sincerely,
//~~ ~~Jfl
H. Alexander Wise, Jr.
State Historic Preservation Officer
Petersburg Office
10 CourthoUBe Avenue
Petersburg, VA 23803
Tel: (804) 863-1620
Fax: (804) 863-1627
Portsmouth Office
612 Court Street, 3rd Floor
Portsmouth, VA 23704
Tel: (757) 396.6707
Fax: (757) 396-6712
Roanoke Office
1030 Penmar Avenue, SE
Roanoke. VA 24013
Tel: (540) 857-7585
Fax: (540) 857-7588
Winchester Office
107 N. Kent Street, Suite 203
Winchester, VA 22601
Tel: (540) 722-3427
Fax: (540) 722-7535
.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #60-217
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34620-010400 amending and reordaining certain
sections ofthe 1999-2000 General Fund, Water Fund, Civic Center Fund, Transportation
Fund, and Fleet Management Fund Appropriations. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Tuesday, January 4, 2000.
Sincerely,
~L~
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Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: The Honorable Sherman A. Holland, Commissioner of the Revenue
Darlene L. Burcham, City Manager
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
George C. Snead, Jr., Director, Public Safety
C:\MyFiles\jan4.wpd
James D. Grisso
January 10, 2000
Page 2
pc: Glenn D. Radcliffe, Director, Human Development
Barry L. Key, Manager, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
Charles M. Huffine, City Engineer
Samuel Hayes, III, Manager, Utility Line Services
James M. Evans, Manager, Roanoke Civic Center
David A. Morgan, General Manager, Greater Roanoke Transit Company
James A. McClung, Manager, Fleet Management
A. L. Gaskins, Chief of Police
James Grigsby, Chief, Fire-EMS
John W. Coates, Manager, Department of Parks and Recreation
Lynnis B. Vernon, Acting Manager, Building Maintenance/Custodial Services
Evelyn S. Lander, Chief, Planning and Community Development
C:lMyFil..~an4.wpd
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34620-010400.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General Fund, Water Fund, Civic Center Fund, Transportation Fund, and Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General Fund, Water Fund, Civic Center Fund,
Transportation Fund, and Fleet Management Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
General Fund
AoDroDriations
General Government
Commissioner of the Revenue (1). . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Public Safety
Police Patrol (2). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Fire Operations (3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Police - Animal Control (4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Public Works
Solid Waste Management - Refuse (5). . . . . . . . . . . . . . . . . . . . . . . . . .
Building Maintenance (6) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Health and Welfare
Social Services - Services (7). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Parks, Recreation and Cultural
Recreation (8) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 11,470,627
1,252,293
$ 44,597,216
8,330,674
10,722,942
411,529
$ 22,680,727
5,212,701
3,408,609
$ 25,683,284
8,507,084
$ 4,599,079
2,010,447
Fund Balance
Reserved for CMERP - City (9) ............................... $ 3,342,954
Water Fund
Aoorooriations
Capital Outlay (10-11). . . . . .... . . . . .. . ... . .. . . ... . .. .. " . .... $ 450,883
Retained Earninas
Retained Earnings (12). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 30,988,873
Civic Center Fund
Aoorooriations
Capital Outlay (13) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $. 1,145,960
Retained Earninas
Retained Earnings (14). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 3,368,686
TransDortation Fund
Aporooriations
Tower Parking Garage (15) .................................. $ 419,604
Retained Earnings
Retained Earnings (16). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 1,922,736
Fleet Manaaement Fund
Aoorooriations
Fleet Management (17). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 2,177,325
Retained Earnings
Retained Earnings (18). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 3,806,820
1) Other Equipment
2) Other Equipment
3) Other Equipment
(001-022-1233-9015)
(001-050-3113-9015)
(001-050-3213-9015)
$ 26,761
20,600
20,000
~
-
4) Fees for Professional
Services (001-050-3530-2010) $ 25,000
5) Expendable
Equipment <$1,000 (001-052-4210-2035) 16,000
6) Maintenance of
Fixed Assets (001-052-4330-3057) 10,000
7) Other Equipment (001-054-5314-9015) 3,600
8) Other Equipment (001-052-7110-9015) 44,042
9) Reserved for CMERP (001-3323) (166,003)
10) Expendable
Equipment <$1,000 (002-056-2626-2035) 11,550
11) Other Equipment (002-056-2626-9015) 44,500
12) Retained Earnings (002-3336) ( 56,050)
13) Other Equipment (005-056-2108-9015) 266,000
14) Retained Earnings (005-3336) (266,000)
15) Other Equipment (007 -056-8225-9015) 45,000
16) Retained Earnings (007 -3336) ( 45,000)
17) Other Equipment (017 -052-2641-9015) 82,510
18) Retained Earnings (017 -3336) ( 82,510)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
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CITY CLf:~ t 't r ~',... ! '" ....
January 4, 2000
'99 ore 29 p ,1 .n2 Council Report No. 99-387
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Fund Appropriations from
Capital Maintenance and
Equipment Replacement
Program and Prior Year
Retained Earnings
Background on the subject in chronological order is:
A. Critical Capital Maintenance and Equipment Reolacement needs have been
identified for various departments.
B. City Council received the report on the recommended Capital Maintenance
and Equipment Replacement Program for FY '99-'00 on October 20,1999.
C. Items and Proiects listed on Attachment "A" of this report have been
determined to be either emergency or time sensitive and necessary for the
continued operation and performance of duties and assignments in the most
efficient and effective manner.
D. The City Manager, by authority designated by City Council, can approve
expenditures of Funds up to $75.000, providing the Funds have been
appropriated or transferred by City Council to appropriate operating
accounts.
E. Items or Proiects listed on Attachment "A" of this report either have already
been bid or will be bid in accordance with the Procurement Section, Number
23.1, of the Code of the City of Roanoke, Virginia.
II Current situation is:
A. It is necessary for City Council to appropriate Funds from CMERP and
Internal Services Prior Year Retained Earnings accounts in order to allow
acquisition of the items and projects listed on Attachment "A" of this report.
III Issues in order of importance are:
A. Need
Mayor David A. Bowers and Members of Council
Fund Appropriations from CMERP and
Prior Year Retained Earnings
January 4, 2000
Page 2
B. Funding
C. Emergency and Time Critical Needs
IV Alternatives in order of feasibility are:
A. City Council appropriate $166.003 from Capital Maintenance and Equipment
Replacement Program and $449.560 from Internal Service Funds Prior Year
Retained Earnings accounts to various accounts for the acquisition of items
and funding of projects as listed on Attachment "A" of this report.
1. Need for the requested items and projects have been justified as
essential.
2. Funding is available in the current year CMERP and Internal Service
Funds Prior Year Retained Earnings Accounts to provide for the
purchases.
3. Emergency and Time Critical Needs will be met by allowing the
requested items and projects listed on Attachment "A" to be acquired
in the most expedient manner.
B. Citv Council not appropriate requested funding to various accounts.
1. Need for the acquisitions of necessary items and projects would not
be addressed at this time with this alternative.
2. Funding designated for the purchases would not be expended at this
time with this alternative.
3. Emergency and Time Critical Needs for the acquisition of the items
and projects requested would not be accomplished in the most
expedient manner with this alternative.
Mayor David A. Bowers and Members of Council
Fund Appropriations from CMERP and
Prior Year Retained Earnings
January 4, 2000
Page 3
V Recommendation is that City Council concur with Alternative "A" and appropriate
$615.563 as follows:
A. $166.003 from CMERP to the following:
1. $26.761 to Commissioner of the Revenue's account 001-022-1233-
9015.
2. $20.600 to Police Department account 001-050-3113-9015.
3. $25.000 to Police Department account 001-050-3530-2010.
4. $20.000 to Fire Department account 001-050-3213-9015.
5. $16.000 to Solid Waste Management account 001-052-4210-2035.
6. $44.042 to Parks and Recreation account 001-052-7110-9015.
7. $3.600 to Social Services account 001-054-5314-2035.
8. $10.000 to Building Maintenance account 001-052-4330-3057.
B. $56.050 from Utility Line Services (now accounted for in Water Fund) Prior
Year Retained Earnings account as follows:
1. $11.550 to account 002-056-2626-2035.
2. $44.500 to account 002-056-2626-9015.
C. $266.000 from Civic Center Prior Year Retained Earnings account to 005-
056-21 08-9015.
D. $82.510 from Fleet Management Prior Year Retained Earnings account to
017 -052-2641-9015.
Mayor David A. Bowers and Members of Council
Fund Appropriations from CMERP and
Prior Year Retained Earnings
January 4, 2000
Page 4
F. .$45.000 from Transportation Fund Prior Year Retained Earnings account to
007 -056-8225-9015.
Respectfully Submitted,
Darlene L. Bur
City Manager
Attachment
cc: City Attorney
Director of Finance
City Clerk
Director, Utilities & Operations
Director, Public Works
Director, Public Safety
Director, Human Resources
Management & Budget
Supply Management
City Engineer
Manager, Utility Line Services
Manager, Civic Center
General Manager, GRTC
Manager, Fleet Management
Police Chief
Commissioner of The Revenue
Fire Chief
Manager, Parks & Recreation
Acting Manager, Building Maintenance
Manager, Management & Budget
Manager, Planning and Community Development
"
Attachment "A"
Equipment and Projects designated in the Current Capital Maintenance and
Equipment Replacement Program.
Commissioner of the Revenue
Phase II - Office Renovation
$26,761
Eight (8) Office Workstations need to be renovated to improve
the ability of the Commissioner of the Revenue's Office to
provide customer services to citizens and also to enhance the
privacy for the citizens served by this office.
Police
Hand-held Radar Systems
$ 5,000
Funding will allow for the acquisition of three (3) hand-held
moving/stationary Radar Systems with mounting brackets
and related accessories. These units can be moved from
vehicle to vehicle and can monitor traffic in both directions.
The purchase of these units will assist the Police Department
with their plans to expand radar enforcement to the entire
Patrol Division.
Traffic Radar Systems
$ 6,000
The Police Department needs three (3) Radar Systems that,
by their design and technology, will assist efforts to monitor
high speed traffic areas such as expressways. These units
can monitor in both directions and can be used as stationary
or mobile units.
Computerized Polygraph Desktop System W/Printer
$ 9,600
Polygraph examinations are a vital tool in the conducting
of criminal investigations. Advanced state of the art
equipment is necessary to ensure that the most accurate
information is available to the examiner and investigator.
The Police Department is in need of a new polygraph
system to replace the old outdated ink and paper system.
~
Attachment "A"
Page 2
Regional Animal Control Facility
Funding would be the City's share of A & E Services for
the proposed Regional Animal Control Facility. The SPCA
has requested jurisdictions no longer use their Facility for
animal control activities effective Spring, 2000.
Representatives from the jurisdictions of Botetourt, Craig,
Roanoke, Town of Vinton, and City of Roanoke have joined
to recommend a Regional Facility. Requested Funding would
represent the City's share of the A & E Services cost.
Fire
Alarm Devices for "Man-Down" Safety
Funding will provide for forty-seven (47) Integrated Alarm
Devices which are recommended by the National Fire
Protection Association (NFPA) for firefighter safety.
Requested units will be attached to the firefighter's
clothing and will emit a loud shrill alarm when a firefighter
is down.
Solid Waste Management - Refuse
Automated Refuse Collection Containers
Funding will provide for 250 additional containers to be
used in Solid Waste Management automation program.
These containers are needed for new residences,
replacements or for citizens who need a second container.
Semi-Automated Can Dumoers
Funding will provide for the replacement of four (4)
Semi-automated Refuse container dumpers that are used
on the routes that are not serviced by Fully-automated
vehicles. The trucks with the semi-automated dumpers
will also serve as backup for automated routes.
$ 25,000
$ 20,000
$ 10,000
$ 6,000
Attachment "A"
Page 3
Parks and Recreation
Fitness Equioment - Lucv Addison Middle School
This will provide equipment, such as stationary bikes,
weights, benches, a treadmill and exercise mats for the
Fitness Center located in the Lucy Addison Middle
School. The facility will be staffed by Parks and
Recreation Staff and will be opened for use after school
and on weekends.
Social Services
Portable Radios
Requested Portable Radios are needed to assist
protective services investigators to stay in touch with
their supervisors, agency staff and the police. The
radios will allow investigators to activate immediate
emergency assistance if needed.
Building Maintenance
Municioal Building Security
Requested Funding will provide for security
improvements in Council Chambers and Council's
Conference Room.
Total
$ 44,042
$ 3,600
$ 10,000
$166.003.00
Attachment "A"
Page 4
Equipment and projects identified in Enterprise and Internal Services Prior Year
Retained Earnings.
Water Fund:
Utility Line Services Cost Center
Three (3) inch Diaphraam Pumps
Two (2) three (3) inch pumps are needed to replace old
worn out existing pumps that are used to remove water
from ditches in order to make repairs to water lines.
Two (2) inch Centrifugal Pumps
The requested replacements of two (2) two (2) inch
centrifugal pumps are needed to make appropriate
repairs to water mains.
Seven (7) fourteen (14) inch Gas Powered Cut-off Saws
Requested Funding would allow the replacement of three
(3) and purchase of four (4) additional gas powered cut-off
saws which are needed to cut water, sewer, and storm drain
lines for appropriate repairs. These saws are used on a
daily basis.
Two (2) Tapping Machines
New tapping machines are needed to make wet taps on
water mains for new service connections.
Trench Shorina Box
This shoring box is needed to shore walls of ditches when
repairs and new installations of water and sewer lines are
made, as required by OSHA.
Stationary Cut-Off Saw
Requested saw is needed to cut metal in the maintenance
shop.
$ 2,100
$ 1,300
$ 6,300
$ 1 ,500
$ 6,500
$ 350
Attachment "A"
Page 5
Truck Cab/Chassis with Utility Body
Funding will allow for the replacement of a 1978 Pickup
Truck with Utility Body. This unit experiences substantial
downtime and increased maintenance cost.
Civic Center
Dressing Room Renovations
Six (6) dressing rooms and hallway need new carpet.
This will enhance the appearance and usability of the
rooms and will reduce labor cost associated with the
installation of temporary flooring protection during
hockey games.
Concourse Enhancements
Funding will allow for improvements in the Center's food
and beverage program, novelty stands, and other
concourse services, a new signage program to enhance
traffic flow patterns. This will also have a positive impact
on revenues derived from concourse services.
Handicapped Seating
This is Phase II of a three (3) phase program to update
the need for handicapped seating in the Coliseum.
Williamson Road Maraue
This Funding would reimburse current operation accounts.
The interior electronics portion of the Williamson Road
Electronic Sign needs to be replaced and the exterior
refurbished. This will save approximately $40,000 annually
on maintenance and electrical cost. The Center will also
sell advertising at a projected income of $30,000 annually.
The approval of the bid to accomplish this renovation was
approved by City Council on September 7, 1999.
$ 38,000
$ 10,000
$ 50,000
$ 20,000
$ 92,000
Attachment "A"
Page 6
Auditorium Stage Rigging
Funding will provide for necessary repairs to stage
rigging system to allow for operational safety.
Stage Harness System for Arena
The current system needs to be replaced and expanded
throughout the entire truss area. Safety harnesses are
used by these individuals who clinch 85' steel trusses
in the arena to install cables, lighting and sound systems
for events. This is a safety requirement.
Security System for Auditorium & Exhibit Hall
This will provide for the completion of the security system
in the Civic Center complex.
Economic Imoact Study
Funding would provide for a study of the future needs
of the Facility and provide an evaluation of the economic
impact of future infrastructure improvements that may be
necessary.
Assisted-Listening Devices
Twenty (20) assisted-listening devices are needed to
enhance the ability of individuals with hearing disabilities
to enjoy Civic Center events. These devices are headsets
worn by the hearing impaired individuals and is in compliance
with ADA requirements.
Marketing Suooort Equipment
Funding will provide laminating machines and overhead
projector needed for presentations.
$ 15,000
$ 20,000
$ 10,000
$ 25,000
$ 5,000
$ 6,000
Attachment "A"
Page 7
Box Office Renovations
Funding will provide for improvements to the Box Office
that are necessary to meet the cash counting needs for
new in-house programs, including concession and
novelty programs.
Floor Buffer
Funding would provide for a propane floor buffer which
is needed to properly maintain concourse floors.
Fleet ManaQement
Tire Changer
Due to the frequency of tire changes, one (1) high
performance tire changer is needed to reduce labor and
allow vehicles to be returned to service faster. The current
tire change is 25 years old and in constant need of repair.
Hand and Power Tools
Appropriate Fleet Management tools are assigned to
individual employees to be used in day to day equipment
repairs. Many tools are broken, worn out or outdated and
have not been replaced since 1981. Tools requested
includes wrenches, tap and die sets, sockets and electrical
testers.
Storage and Parts Building
Funding will allow for the construction of a storage and
parts building which is needed for the issuing of parts
for vehicles to be repaired. This secure building would
inventory frequently used, hard to obtain and specialized
items.
$ 10,000
$ 3,000
$ 17,000
$ 40,510
$ 25,000
Attachment "A"
Page 8
TransDortation Fund
Reolace Gate at Tower Garage
The gate at the Tower Parking Garage needs replacing.
The current equipment is continually malfunctioning and
the nearest service provider is 100 miles away. The
current equipment is no longer available, therefore parts
are increasingly more difficult to obtain. A new system
would increase control, enhance revenue and reduce
maintenance expense.
Construct Restroom and Purchase Drinking Water at
Tower Garage
Currently the tower garage does not have a restroom,
therefore, attendants must leave the area and garage
unattended.
Total
$ 35,000
$ 10,000
$449.560
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
File #60-217-361-472
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Your report recommending fund appropriations from the Capital Maintenance and
Equipment Replacement program and prior year retained earnings for acquisition of items
and projects identified for various City departments, was before the Council of the City of
Roanoke at a regular meeting which was held on Tuesday, January 4,2000.
Council Member Swain referred to the $40,510.00 recommended for appropriation to
replace hand/power tools, some of which have not been replaced since 1981. He inquired
as to why City Employees are using tools that were purchased in 1981 and spoke in
support of establishing an exchange program to replace broken, worn out, or outdated
tools.
Sincerely, ~
^- ~ " ~k........
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Mary F. Parker, CMC
City Clerk
MFP:lo
pc: Robert K. Bengtson, Acting Director, Public Works
C:\MyFilesljan4.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #2-9
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34621-010400 releasing and waiving the City's right
of first refusal to purchase certain property described as Tract III, according to a plat
entitled, "Plat Showing Resubdivision of Murray K. Coulter Estate" dated March 2, 1979,
last revised October 22,1979, by Buford T. Lumsden and Associates, P.C., recorded in
the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Map Book 1,
Page 264, pursuant to an Agreement dated May 8, 1979, between the City and the John
C. Nordt Company, Incorporated, recorded in Deed Book 1449, page 572, authorizing the
execution of a document doing so, in recordable form. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Tuesday, January 4, 2000.
Sincerely, /J
"'~ 1. r~
Mary F. Parker, CMC
City Clerk
-
MFP:lo
Attachment
pc: Donald L. Wetherington, Esq., Wetherington, Melchionna, Terry, Day & Ammar,
P. O. Box 90, Roanoke, Virginia 24002
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
C:lMyFiles\ian4.wpd
\.>0'\
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34621-010400.
AN ORDINANCE releasing and waiving the City's right of first refusal to purchase certain
property described as Tract III, according to a plat entitled "Plat Showing Resubdivision of Murray
K. Coulter Estate" dated March 2, 1979, last revised October 22, 1979, by Buford T. Lumsden and
Associates, P.C., recorded in the Clerk's Office of the Circuit Court for the City of Roanoke,
Virginia, in Map Book 1, Page 264, pursuant to an Agreement dated May 8, 1979, between the City
and the John C. Nordt Company, Incorporated, recorded in Deed Book 1449, page 572, authorizing
the execution of a document doing so, in recordable form; and providing for an emergency.
BE IT ORDAINEp by the Council of the City of Roanoke as follows:
1. That City Council desires to release and waive the City's right of first refusal relative
to the property described in an Agreement dated May 8, 1979, between the City and John C. Nordt
Company, Incorporated, and the City Manager is hereby authorized to execute a document releasing
and waiving such first right of refusal, in recordable form and approved as to form by the City
Attorney, in accordance with the recommendation contained in the City Manager's report to City
Council dated January 4, 2000.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\MEASURESlo-relnordt
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.99 DEe 30 All :12
January 4, 2000
Council Report No. 00-302
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: RELEASE OF "RIGHT OF FIRST REFUSAL"
PROPERTY OF JOHN C. NORDT CO., INC.
I. Backaround in chronological order is as follows:
A. Ordinance No. 24580, adopted by City Council on April 16, 1979, granted
a revocable license to John C. Nordt Company, Incorporated (Nordt) to
have direct access for its aircraft to Taxiway 23 of the Roanoke Municipal
Airport from a portion of a parcel adjacent to the airport identified by Tax
No. 6630101.
B. Ordinance No. 24580 also authorized the execution of an Aareement
between Nordt and the City granting the City the right of first refusal to
purchase the parcel from Nordt should they ever desire to sell the
property. See attached Agreement.
C. SubsequentlY. the Airport Commission and Nordt neaotiated a termination
of Nordt's riahts of direct access as part of the recent airport expansion.
Title to the property was vested in a subsidiary of Nordt's bank, which in
turn leased the property back to Nordt.
II. Current Situation is as follows:
A. Nordt has reached an aareement to aCQuire the property again. Closing
on the property is scheduled for mid January. See attached letter.
B. Nordt has reQuested that the City acknowledae no further interest in the
property and release such interest under this agreement that the City
may have.
C. RelinQuishment of property riahts must be approved by City Council.
Honorable Mayor and City Council
January 4, 2000
RELEASE OF "RIGHT OF FIRST REFUSAL"
PROPERTY OF JOHN C. NORDT CO., INC.
Page 2
III. Issues in order of importance are as follows:
A. Need
B. Timina
IV. Alternatives in order of feasibility are as follows:
A. City Council authorize the release of any interest the City may have in this
property, identified as Tax No. 6630101, in a form approved by the City
Attorney.
1. Need of Nordt to complete the acquisition of property is met. The City no
longer has a need for retaining its interest in this property.
2. Timina to allow closing to take place in mid January will be met.
B. City Council does not authorize the release of any interest the City may have
in this property, identified as Tax No. 6630101, in a form approved by the City
Attorney.
1 . Need of Nordt to complete the acquisition of property is not met. The
City no longer has a need for retaining its interest in this property.
2. Timing to allow closing to take place in mid January will not be met.
V. Recommendation is as follows:
City Council authorize the release of any interest the City may have in this property,
identified as Tax No. 6630101, in a form approved by the City Attorney, in
accordance with Alternative "A".
~espectfully submitted,
i, ~')
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~. Darlene L. Burcham
City Manager
Honorable Mayor and City Council
January 4, 2000
RELEASE OF "RIGHT OF FIRST REFUSAL"
PROPERTY OF JOHN C. NORDT CO., INC.
Page 3
DLB/KBKlSEF
cc: City Attorney
City Clerk
Director of Finance
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Donald L. Wetherington, Esq.
WETHERINGTON, MELCHIONNA.
TERRY. DAY &AMMAR
ATTORNEYS AND COUNSELORS
December 22, 1999
HAND DELIVERED
City of Roanoke
c/o Mr. Kit Kiser
Director for Utility Operations
215 Church Ave., Room 354
Roanoke, Virginia 24011
IN RE: 1420 Coulter Drive, NW
City of Roanoke, VA
John C. Nordt Co. Inc.
Dear Kit:
I am writing to you on behalf of John C. Nordt Co. Inc. (Nordt) concerning an
agreement entitled "Right of First Refusal", dated May 8, 1979, between John C. Nordt
Company, Incorporated and City of Roanoke, Virginia, recorded in the Roanoke City
Circuit Court Clerk's Office in Deed Book 1449, page 572. A copy is enclosed. The
agreement concerns 1420 Coulter Drive, N.W. and was originally intended to give the
City the right of first refusal to buy this property.
My purpose in writing on behalf of John C. Nordt Co. Inc.(Nordt) is to request that
the City acknowledge no further interest under this agreement and release to John C.
Nordt Co. Inc. such interest under the agreement that the City may have.
Let me briefly outline the background and describe the proposed transaction that
now brings the agreement to our attention.
At the time this agreement was entere~ Nordt had acquired the Coulter Drive
property for the purpose of constructing and operating a manufacturing facility. It did so,
and as a citizen of the City has continuously operated on the site since that time.
As I recall, the City's interest in the property was based on two considerations:
first, the City then owned the adjacent airport; secon~ the City had agree~ at Nordt's
request, to permit "through the fence" access to the airport to allow Nordt to hangar its
aircraft on the Coulter Drive Property.
1100 BB&T BANK BUilDING PO BOX 90 ROANOKE VIRGINIA 24002 PHONE 540-982-3800 FAX 540-342-4480
,.,...
Mr. Kit Kiser
December 22, 1999
Page two:
You are probably aware that the Airport Commission and Nordt negotiated a
termination of Nordt's rights of direct access as a part of the recent airport expansion.
Nordt does not now own the property. Several years ago Nordt and its bank
agreed that a subsidimy of the bank would take title to the property and lease the property
to Nordt. Subsequently, the bank affiliate sold the property to Moore Investment Corp.,
which presently owns the property and leases it to Nordt. My conversations with Bill
Hackworth indicate that the bank's counsel and an assistant city attorney corresponded at
the time, but there is evidently no indication that the City released the agreement at the
time.
Now, Nordt proposes to own the property once again and has reached an
agreement with Moore Investment Corp. to purchase the property. Nordt and its seller
want to close no later than mid January, and in fact, a meeting of the Roanoke IDA has
been scheduled for January 7, and appropriate advertisements are set to run.
Nordt plans that title actually be held by a limited liability company to be named
Nordt Properties, LLC, and ownership of this entity will be controlled by Paul W. Nordt,
III and Robert O. Nordt, Sr. who are owners ofNordt and also officers and directors.
N ordt' s wish is to remain in the City of Roanoke and continue its business at the
present location indefmitely into the future.
I am enclosing a copy of the December 9, 1999 contract between Moore
Investment Corp. and Nordt, and you will see that the contract stipulates a price for the
property, but also requires payment of an additional sum to Moore Investment Corp. as
consideration to terminate the existing lease and also to settle the litigation between the
parties.
I hope that this information will be sufficient to enable the City to evaluate the
matter and take necessmy steps on an expedited basis to disavow any interest in the Right
of First Refusal and to release the interest that the City may have in this property.
I appreciate your responsiveness and help.
Mr. Kit Kiser
December 22, 1999
Page three:
I am providing Bill Hackworth a copy of this letter and attached documents and, in
anticipation of the City's cooperation as I have requested here, I will discuss with him
also the appropriate form of documentation to release whatever interest the City may
have.
Thank you.
Sincerely,
Donald L. Wetherington
cc: John C. Nordt Co. Inc.
William M. Hackworth - hand delivered, w/enclosures
Neal S. Johnson, Esq.
eo '"~ \
\
J .
.
IN THE COUNCIL OF ::~:: C1:Y OF ROANOKE, VIRGINIA,
The 16th day of April, 1979.
~~o. 24580.
AN ORDINANCE grancing .=. !:'e.--..;cajlc li~€:nse upon cercain
terms and conditions to the John C. ~ordt Company, Incorporated,
to have direct access for its ai=craft to Taxiway 23 of the Roa-
noke Municipal Airport, Woodru~ Field, from land adjacent to such
Airport to be purchased by Nordt, and authorizing the Mayor and
{
City Clerk to execute and attest, respectively, an agreement be-
tween the City, Nordt, and the First National Exchange Bank, con-
cerning the construction of an access ramp and establishing the
terms and conditions of the revocable license granted to Nordt.
~ and an agreement between the City and Nordt granting the City a
right of first refusal, upon certain terms and conditions. should
Nordt ever desire to sell its property adjacent to such Airport.
BE IT ORDAINED by the Council of the City of Roanoke as fol-
lowa:
1. That the John C. Mardt Company, Incorporated, hereinafter
Nordt, is hereby granted a non-exclusive and non-assignable license
to have direct access for its aircraft to Taxiway 23 of the Roanoke
Municipal Airport, Woodrum Field, from a portion of a parcel adjacent
to such Airport and lying on the southeast side of such Airport bear-
ing Roanoke City Official Tax No. 6630101;
.
~.
.
-
2. That the aforementioned permit shall be revocable bv the
City for violation by Nordt of airport security and safety rules
and regulations, change in design of such Airport which would
require that the City's property on which the access ramp will be
constructed must be put to some other use, adoption by the Federal
Aviation Administration (FAA) of any rules which would prohibit
use of the access ramp, or failure of Nordt to comply with FAA
regulations to the satisfaction of the FAA;
3. That Nordt shall indemnify and save the City harmless
from all loss, cost and expense reasonably incurred by the City as
a result of negligence or intentional wrongdoing of Nordt;
4. That Nordt shall maintain general liability insurance
naming the City as an additional insured in the amount of $1,000,000
with respect to occurrences on Nordt's property, and Nordt shall
cause the City to be named as an additional insured on its aircraft
liability insurance;
5. That the access ramp shall be constructed by the First
National Exchange Bank, at no expense to the City, and that the
City shall have no responsibility for maintaining or repairing
such ramp;
6. That the City shall have a right of first refusal, upon
certain terms and conditions. to purchase the Nordt pronerty
adjoining the Airport from Nordt should such Company ever desire
to sell such property;
-
7. That the Mayor and the City Clerk are hereby authorized
and di~ected, for and on behalf of the City of Roanoke, to execute
and to seal and attest, respectively, an agreement entitled License
to Construct, Use and Maintain Airport Access Ramp between the
City, John C. Nordt Company, Incorporated, and the First National
Exchange Ba~~, such agreement to contain the terms and conditions
set forth in this ordinance and to be in form approved by the City
Attorney, and an agreement entitled Right of First Refusal between
the City and John C. Nordt Company, Incorporated, such agreement to
be in fo~ approved by the City Attorney.
.
AT:EST:
City Clerk.
.
~
00011449 '~Cl 572
9740
RIGHT OF FIRST REFUSAL
THIS AGREEMENT, made this 8th day of Hay, 1979, by and
between the John C. Hordt Company. Incorporated. hereinafter
called "Nordt", and the City of Ro)anoke. Virginia. a DIlnicipal
corporation of the Commonwealth of Virginia, hereinafter'
called "City";
WIT N E SSE T II:
~IEREAS. Hordt is the owner of that cert.in tr.ct of
land more particul.rly de.cribed .. !T.ct III according to
the plat entitled "Pl.t Showing Resubdivision of Hurr.y K.
Coulter Estate" dated Karch 2. 1979. la.t revised October 22.
_. ...---. .-1979.-by-.Buford T-;. Lumsden and.A..oc1.te.... P.C';. reetn"ft4-trr---.-.-
the Clerk's Office of the Circuit Court of the City of
Roanoke. Virgini., in Hap Book 1. Page 264. The s.id property
is hereinafter c:alled "Property."
WHEREAS. City wishes to have the right of first refu..l
to purchase from Nordt the Property under cert.in circum.tances
hereinafter described.
NOW. THEREFORE. ~n consideration of the sum of Ten
Dollars ($10.00) and other good and v.luable co~sideration.
the receipt .nd sufficiency of which are acknowledged by
Nordt. Nordt and City make this agreement as follows:
1. At an, time th.t Nordt sh.ll receive a bona fide
offer to purchase the Property And Hordt is prepared to
accept the offer, or if Nordt shall otherwise contr.ct to
sell the Property, then City shall have the right of first
refusal to purchase the Property at the same price and on
the same terms and condItions as contlllned 1n the offer or
contract.
-....
..........
2. Nor~t shall promptly notify City of every such
oft.r or contract and of all the term. and condition. ther.t,
COpy
12/18/79
{
/"
&00K1449 PICE 573
contained, and City shall thereupon have thirty (30) days in
which to exercise its right of first r.efusal by written
notice to t1ordt.
3. The rJght of first refusal herein given City shall
not apply to any conveyance from Nordt to the Industrial
D'!velopment Authority of the Ci.ty of Roanoke in connection
with Nordt's financing development of the Property, to one or
more of its directors, of.~icer8 or stockholders, or any combin-
ation the~eof. or to any parent, affiliate or subsidiary
corporation of Nordt or tO'any partnership. venture or corpor-
ation in which beneficial ownership, in whole or in part. is
he~d by Nordt, any of its directors. any of it. officers. any
of its ihareholders. or any combination thereof.
~. In the event of a conveyance of the Property to a
- par'ty' described inparasraph 3': City i . "right of firat' refusal' ~;"-.rji"~
herein provided shall nevertheless continue and apply at such
time in the future a. an offer or contract, a. de.cribed in
paragraph 1, is made under which a .'urchalller, other than as
allowed for under paragraph 3, proposes to take title to the
Property.
5. In the event that the provisions of paragraph 3
apply so that the City has no right or first refusal with
respect to a particular conveyance or in th. event that City
has the right oi.first refusal, but decline. in any case to
exerdse that right, then ',ithin thirty (30) days following
noti~e from Nordt, City agrees to execute in recordable form
an instrument under which it acknowledges that its right does
not apply wi th respect to a particular tl'..nsaction ')r to
acknowledge that it has waived its right, as tne case may be.
6. City's right of first refusal shall be extinguished
upcn its refusal to purchase the Property at any time that it
is entitled to purehase the Property.
-- "-
--....,...
4/27/79
_lo_
"-...... ...
.
&00l1449 r.!.GE 574
7. This agreement is subj~ct and subordinate to all
ground or underlying leases and to all mortgages or deeds
of trust which may now or hereafter affect such leases or
the Property and to all renewals, modifications, replacements
and extensions thereof. The foregoing provisions shall be
self-operative and no further instrument of subordination shall
be required by any mortgagee or other interested partYi pro-
vided, howevcr, that in confirmation of such subordination
City shall, upon request from Hordt, execute and deliver, in
recordable form, an instrument of subordination.
WITNESS the followins sisnatures and seal.:
CITY OF ROANOKE, VIRGIIUA .
By Y4~&.~j~-./
,~ur.. ,- ---7-'-' . .,., _,_ __ _ __ _ __._
~ .......... ..,~
>. ... '. ai'i~t
JOHN C. ~(.'mT COMPANY, I~CORPOiATED
.......-.:~
,',"'" 1/ .A v/ I
By /I'~~ /~
~ v.,'.
STAT1-: OF VIRGINIA
)
) to-wit:
)
tl~ OF~
The foresoins R.isht of
First Refusal was acknowledsed
)Hd
, Mayor of the City of R~anoke.
before oe this ~day. of
~ ~ e.~ /
,.(' Vu,1
Virginia. on beh.lf of the
, 1979, by
My Comrr.issio& Expires:
~4/9?iJ.
t'.
I"" l..i e ':':'.
) ~ .~
'/"'. . ~" .......
" '., 'I~ ~......,
1>1..... :I;rHf
STATE OF ' 1T)
) to-wit:
Cow.ry OF rsseJC )
The foregoing Right of First Refusal was acknowledged
before me this ~day of
Mar
. 1979, by
Robert O. Hordt
8(~1449 rIG{ 515
Vice President
of John C. Hordt Company, Incorporated, a Hew Jetsey corporation,
on behalf of the corporation.
My commission expires:
fZ L:kc.c.-bc~ 1'80
State Tax:
City Tax:
,\ . \:\ \ :.:,.'/
J.... .....<.'.:
,. ~.... -... ~'''.'
. -: J( j\,~ ...... ."
. . .f-
Clerk's Fee:
Transfer:
Total:
$ $ $ 10.00 $ .--- --. -'STO:Uo--- ---
In the Clerk's Office of the Circuit Court of the City. of
Roanoke, Virginia, this Instrument with the Certificate of
Acltnowledgm,nt thereto annexed is adm1tt~d to R,cord on -----
'/}( r un h l:' ~ 0 Iq .., Cf ,at ~: .~Q 0' clock .Jl. M.
Teste: WALKER R. CARTER, JR., Clerk
By D- 0... 1 'Yl.?- Deputy Clerk.
_r._
........... ....
CONTRACT OFI.~;Y.~ Q ~
/111; ~ D~,,~I'" ~Q.'- '"'7'7 .
This Jgreemem is made and entered inco this ~ day of ~~\ U~Cf, 1999, by and
berween Moore Investment Corp.("Sellertl) a Virginia corporation, and lohr. C. Nordt Co.
Inc.("Buyer:'), ;) Virgini~ corporation.
W[T~ESSETH
TIie Buyer ',vill purchase rrom Seller, and the S~ller ",viII sell to the Buyer, r~3i property
."?ropc:iy")in (he City of Roanoke, Virginia, known as 1420 Coulter Drive, ~. 'Iv.. and
more panicularly descrIbed on Exhibit A attached. ail on the folh.)\J,.'ing terms and
conditions:
!. PVRCHASE ?RICE: MA~'NF.R Of' 1:>..1, "{~v1E~T. The purch~se rrice
shalJ be O~E MILLION NTNl! Ht1NDRED THOCSA:\D DOLLARS ($1,900,000.00),
due in ct1sh at closing.
2. DEPOSIT.
(a) The Buyer has raid Sellcr 7he ~llm ,,"'If FiV~ THOCSAND':"?\D
~O'1 00 DOLLARS (S5,000.00) as earnest money ~o be held hy SeHer. <:.na Jpplieci to the
?tJrc~nse price :-It -:Iosing or retained by Seller upon 3uycr's default or :"cturnea to Buyer
upon Seller's derl1UIt. <1ccording to the remmning provisions of this Section :.
(b) Upon Buyer's default hereunder. ~hc Seiler shall be ..::nritled to rC~:lin
and ::ppiy the deposit iO its damages and ~avc ~he right iO prove and .:ollect 'Nhatever
addilional damages Jre available at law. rf Seiler defaults, Seller 3hall rerum the deposit
to Buyer and Buyer will have the right iO any legal or equitable remedies including,
without limitation, the right of specific performance,
3. TIME OF CLOSI;\:G The closing or the transaction contemplated by
this contract shall take place on or bct~)re January 31. 2000 and shall take place at n time
during banking hours, at the offices of Wetherington, Melchionna. Terry, Day & :\mmar.
1100 BB&T Bank Building, Roanoke. Virginia. and on a date designated by the Buyer by
!Wo (:j days' notice to th~ Sellc:r.
J. TTTLE.
(a) The Seller, at the time vf .:io3ing, shun convey to Buyer a geed
and marketable title to thc ?ropeny. For the purp<,ses of this paragraph. a "goed ~~nd
marketable title" is a title which is insurable by Lawyers Titlclnsurance Corporation at its
standard rates. \vithout exception, other than those expressed herein, or a title that can be
similarly certified by the Buyer's attorney. Buyer shall notify the Seller '.vithin ~en (! 0)
days of the date of this Contract in writing of any objections to or jefecTs 01 title (other
:han the allowabie exceptions hereina!l~r ger forth). Upon :-eceipr ,)f said notice. ~he
SeHer shall proceed promptly wIth reasonable ~fforts to cure any defects within a
reasonable time, not :0 ~xceed fourteen (14) duys, ~:'(cept that any liens ~h~t .:an be
satiSfied by thc payment of money shall be paid fr~m the Seller's proceecs ,It dosing. If
any defects, other than liens that ean bc ;Jaid '4t closing~ remnin uncured upon thc
expiration of fourtcen (14) days after notice th~reof from Buyer co Seller. Buyer shail
~
have the right to accept title as is or to terminate the Contract and be refunded the earnest
money, or to extend the time for curing sueh defects up to an additionai twenty-one (21)
davs. lTpon th~ expirurion of the additional twenty-one (21) days, Buyer wiB hZlve the
same tights to terminate or to r1ccept title ,15 is if the defects arc not sooner cured.
Notwithstanding the above, Seller shall havc no obligation to attempt to cure any dcfects
iclmiTig to easements, reservations, restrictions, and conditions rlfTecring the Propeny that
sen'e only the Property or ,,\'hich do net :r.terfere 'v\':th Ruyc:-'s contInucd use of the
Property as a manufacturing facility, and if such defects are the only defects '.vhich
n~1!1ain, Buyer shall have the right to accept title as is or terminate the Contract and be
refunded !hc ~o.rnest money.
..
(b) At closing hereunder. thc Property shall be conveyed free and
clear of all licns, cncumbrances. easements, restrictions, assessments. encroachments,
leases, tenancies and occupancies. except for.
(i) Zoning ordinances affecting the Property.
(ii) Ctility ~9sements that serve .)niy the Pn.'perty.
(iii) All ad \'aJorem taxes '.vhich constitute a lien on the Property,
but are not vet due 3nd oavnble.
. . ~
(iv) Matters first appe:!ring of record i'tior to Buyc:'s title seurc!1.
but not objected to by Buyer.
(c) At closing hereundcr, :he Property shall be delivered to the Buyer
3
by deed containing covenants of General Warranty of Title and English Covenants of
Title, subject only to the exceptions hereinabove set forth. which deed shall be duly
acknowledged for recording. The deed shall be pr~pared by the Buyer's attorney and at
the Buyer's expense.
(d) The parries acknowledge that Buyer presently leases the
Property from Seller and agree to prorate rent under d'1c lease through the date of closing.
Notw;th~tandjng the ft)regoing Seller is unwilling ro compromIse its rights tinder the lease
and to terminate the lease early, except upon receipt of rental in the amount of $450,OOO~
!ess ~enta! paid by Buyer to Seller tor the month of January, if any is paid fer thut month.
Accordingly, and as an inducement ro Seilt:r to termin41tc the lease and to settle the
litigation between them, as hereinafter described. Buyer will pay Seller at closing, as ;l
!ump sum ~n consideration for all claims of Seller for additional rental under the lease,
S4~O.OOO, less rental paid for the month of January, 2000, if any. Upon the closing, the
lease will be terminated. and neither ?art'i will be further obligated under the ie:lSe. Sel1~r
and 3uyer wiU cause the litigation between them now ?ending in the Circuit CoUrt of the
C;ty of Roanoke to be dismissed with prejudice as of the dare of closing, and neith~r party
wiJI [hereafter have further elaim against the other arising under or in connection with the
lease. Each party will bear its own COSTS of counsel in connection with the suits and !hcir
dismissal.
5. IRB FTNANCING. Buyer's obligations hereunder snaH be subject to the
4
adoption by the Industrial Development Authority of the City of Roanoke, Virginia of an
appropriate inducement resolution serving as an mducement ~o 8uyer to agree to purchase
the Property. Buyer is advised that il 3pec:ai mc~t!ng af th:~t Authority can be :lITunged
prior to the scheduled closing date. but in the event such :l mccting cannot be arranged
and conducted by that date, thcn closing hereunder ',.vill be delayed for up to an additional
two wecks until adoption of an approprinte inducement resolution.
6. CO~DrTTON OF THE ?ROPER":'Y: RISK OF LOSS. Buyer agrees to
accept the Property in substantially the same condition as exists on thc date of this
.;ontract. The risk of loss by casualty shall be borne by the Seller. and in the event of
damagc by casualty prior to closing, Buyer ',vill proceed with closing, and Seiler '",ill
assign to Buyer all insumnce proceeds lnd rights and claims under insurance policies
-covering the Property, provided that covcrage under such policies is sufficient to repaIr
~he damage :md restore the Property.
7. NOTTCE. Any notice required ,-'r permincd :0 rye gi'..en hcreunder shall
be :n '.vritmg and delivered :'y courier or :i~nt ~y C. S. Registered ~"laill)r Cenified Mail,
Remrn Receipt Requested. sufficient postage prepaid. to the parries at thcir respec~ive
1ddresse~ given below and shail be deemed given 'v-hen so mailed:
If to the Seiler:
\lloore fnvesrment Corp.
Roanoke & ~lain Sire~[S
P. O. Box 252
Finc:lstle. VA 24090
s
With a copy to: Neal S. Johnson, Esq.
Johnson & Warner, p.L.e.
P. O. Box 21848
Roanoke, VA 24018
If to the Buyer: John C. Nordt Co.Inc.
1420 Coulter Drive, N.W.
Roanoke, VA 24012
Attn: Robert O. Nordt, President
With 3 copy to: Donald L. Wetherington
Wetherington, ~1elchionn:l. Teny,
Day & Ammar
110G 9B&T Bank Building
Roanoke, Virginia 24011
8. TIME OF ESSENCE. Time is o[lhe essence o(this Agreement.
9. POSSESSiON. The Buyer shall be entitled to possess {he Property upon
closing without hindrance from the Seller or anyone holding under claim from the Seiler.
10. REAL ESTA TE CO:YIMJSSIO~':' The parties to this Contract hereby
warrant that they are not obligated ~o pay any fc:e(s) :0 a real estate broker or agent in
connec:ion \\'ith the tranl\action contemplated herein. The parties covenano; that they will
indemnify the OTher for allY loss arising from any claim by a real estate broker or agent
!rising from this transaction.
! 1. E~MRON\lfENTAL. ~he ?nnics "ereey ~grec thnt all obljg~1tions of
thc Buyer as set fonh in Section 32.01 of that cel1C1in L~asc Agreement dated August ! 6.
1991, by and becween the Buyer as Lessee and Seller's predecessor in interes~ FH
6
Propenies No.4, Incorporated, a Virginia corporation, as Lessor shall survive closing,
and that Buyer shall indemnify Seller from any and aU liability of any nature whatsoever
which may arise as a result of the condition of the real property to be convcyed not being
in complia.nce with any en\';ronmcntal laws or regulations for any conditions existing
prior to closing. It is hcreby agreed that this indemnity obligation and the provisions of
Section 32.01 of the aforesaid Lease Agreement shall survive closing..
.!.L TAX-FREE EXCHANGe_ Buyer understands that this transaction
may be one part of a tax-deferred exchange as recogniLed under Section 1031 of the
Internal Revenue Code and that, accordingly, this purchase and sale agreement with the
Sellcr may be assigned to a qualified intennediary. The Buyer agrees to execute such
documents as may be reasonably required to qualify the transaction for trcatment under
that scction. Notwithsfaf1ding the foregoing: the Buyer will have no obligation under this
paragraph that extends the time for closing hereundcr or that creates any cost, expense or
liability to Buyer other than as expressed ;1"1 the remaining paragraphs of this agreement.
13. ADDITIO~A L PROVISIONS.
(a) This Agreement shall be governed and construed in al1 respects
and enforced according to the laws of the Commonwealth of Virginia.
(b) The Seller shall pay any Virginia Seller's rmnsfcr :ax due upcm
conveying the Property. An other closing costs, excluding Seller's attorney's fcc, shall be
paid by Buyer unless thc cost has been specificaliy contracted for by the Seller in which
7
case such cost wouJd be borne by the Seller.
(c) Real estate ad valorem taxes for the current year on the Property
shall be prorated to the date of closing.
(d) Tf elther party defauits under ,hl~ contract and the other pursues its
remedies in the Courts, then the p~lrty prevailing or substantially prevailing in such suit or
action shall be entitled to recover !ts rensonnble lttorneys fees and costs from the other
par.y.
(e) ~o failure of either party!o cXe:'cise any power given either party
hereunder {)r to insist upon strict perfonnanee by either party of its obligations hereunder
and nQ custom or practice of the parties at variance with the terms hereof shall constitute
a waiver of either party's right to demand exact ,=omplianee with the temlS hereof.
(f) This Agreement contains the entire agreement of the panies hereto, and
no representations. inducements, prornise.~ or agreemenTs not herein expressed she1.n be of
~y force or ~ITect.
(g) This Agreement shail :,e b~nding upon and inure to the bencrit oi
[he panics hereto and their respective heirs, executors. suecessors.and assigns.
(h) ~o amendment of this :\ greement :;hall be binding on any of the
;>arties ~o this Agreement unless such amendment is in writing and signed by all the
?artics to this Agreement.
(i) All rights. powers. privileges ~nd remedies hcrcunde: conferred
a
upon the parties shall be cumulative, but not restric:ive to those given by law or equity,
except where ~xpressly provided other"\"ise.
(j) This Agreement ~hai1 he binding on the date a~ of which all of the
pllrties hereto huve duly executed this instrument.
(k) The captions and pronouns used throughout this Agreement are
for :onvenience in reference only and shall not be con~tnled to limit or. ~hange the
mcaning of the language of the agreement taken by the paragraph or as a ",vhole.
(1) The Seller and the Buyer agree to execute such documcnts as
are Ileeessary to carrj out rhe terms of this Agreement.
~ 'NTTNESS WHt!REOF, the panics have executed :his Agreement :-~ of :he
d~Le ami yenr first above set fonh.
SELLER:
WITNESS: YiOORE !'.rVEST~1ENT CORP.
~?I ~9R..-/ Br;4r~ P-<.
BL "YER:
WITNESS:
A~
~
JOHN C. ~OR.DT CO.
OI
9
.. . .. . .
.~ ' ...
..'
B K 1 665 P6 . 008 3 9
EXBIBI'r A
The .z...~! aen "act: ...... a. Trace III of the R.a"bcIlv1a1oa of
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..... '.pace- Ut. ...... ':0 . - - ... " r :-._ ._ _ "",,_.. ..._;
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111 tile ~ Cla'. .flee l1a Deed Ioak 14.9. pa.e 555,
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1IOC f~1aIf.t l1a tJail 7." acn Cftca: j..e 1a~ .
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x. Coaleer Iacat:e," .... by Buford T. t~tIea ... .uaoctac...
P.C.. ncorded iD Cbe Clerk'. Offlc. of tII. Cuc:a1t Court: for
tile City .,f bROke. 1D ..... look 1. pal. 26., proceed chace
II. 31. 45' 10" V. 17.39 fe.t: CO a ~iDt, r1IIIa tbace vida a
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arc cIlitaac:a of 15'.70 feet: t:o . COIIeret:e... mt: OIl da.
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run da__ aloaa aaid al~ boundazy. S. 4'. 44' 50" v.
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True aelianiaa 'olnc.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #60-192-472
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Mr. Burcham:
I am attaching copy of Ordinance No. 34623-010400 authorizing two purchase orders, one
to Sportexe, Inc., in an amount up to $136,944.00, for approved field equipment, and one
to Rohnz, Inc., in an amount up to $10,000.00, for goal system equipment, to allow the
Roanoke Civic Center to be used for arena football games. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Tuesday, January 4, 2000.
Sincerely, /J
/'h-.,;.r~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
James M. Evans, Manager, Roanoke Civic Center
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
C\MyFilesljan4.wpd
p.i
IN THE COUNCil.- OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34623-010400.
AN ORDINANCE authorizing two purchase orders, one to Sportexe, Inc., for approved field
equipment, and one to Rohnz, Inc., for goal system equipment, to obtain the necessary equipment to
allow the Roanoke Civic Center to be used for arena football games; and providing for an emergency.
WHEREAS, the City has a commitment from Roanoke Pro Football, LLC, to play eight arena
football games at the Roanoke Civic Center during the period of April 1, 2000 through August 31,
2000, provided the field and goal equipment required for the games is available at the Civic Center;
and
WHEREAS, the City's Office of Supply Management has determined that Sportexe, Inc., is
a sole source provider for the approved field equipment and that Rohnz, Inc., is a sole source provider
for the goal system equipment, all as more fully set forth in a report to this Council dated January 4,
2000.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City's Manager of Supply Management is hereby authorized and directed to issue
the requisite purchase order to Sportexe, Inc., for the approved field equipment in an amount up to
$136,944, all as more fully set forth in the above mentioned report to this Council.
2. The City's Manager of Supply Management is hereby authorized and directed to issue
the requisite purchase order to Rohnz, Inc., for the goal system equipment in an amount up to $10,000,
all as more fully set forth in the above mentioned report to this Council.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. ; akin
Deputy City Clerk
January 10, 2000
File #60-192-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34622-010400 amending and reordaining certain
sections of the 1999-2000 Civic Center Fund Appropriations, providing for appropriation
of $146,944.00, in connection with procurement of field and goal equipment for arena
football from Sportexe, Inc., and Rohnz, Inc., to be used at the Roanoke Civic Center. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 4,2000.
Sincerely, /J
f'r... 'A!. r ~ t.-
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Darlene L. Burcham, City Manager
Kit B. Kiser, Director, Utilities and Operations
James M. Evans, Manager, Roanoke Civic Center
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
C:\MyFilcsljan4.wpd
\>--~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34622-010400.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections ofthe 1999-2000 Civic Center Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay $
Other Equipment (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
1,026,904
616,904
Retained Earninas
Retained Earnings - Unrestricted (2). . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 3,487,742
1) Other Equipment
2) Retained Earnings
(005-056-2108-9015) $ 146,944
(005-3336) (146,944)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLE.~.it,~S nFF -
January 4,2000
.99 IlC 29 P 4 :02 Council Report #00-300
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
SUBJECT: Purchase of Arena Football
Equipment for the Roanoke
Civic Center
Background on the subject in chronological order is:
A. September 1999, Roanoke Pro Football, LLC was awarded the Franchise for
Arena Football.
B. The Franchise will schedule eight (8) home games at the Roanoke Civic
Center for the period April through August of 2000.
C. An agreement has been reached between the City of Roanoke and Roanoke
Pro Football, LLC for the leasing of the Roanoke Civic Center for the 2000
season.
D. Field and Goal Equipment for Arena Football must be purchased by the City,
in order to provide for appropriate and required needs for League play.
II Current Situation is:
A. Arena Football League requires that all of its Franchises use standard and
approved equipment for the Arena Football games.
B. The aooroved field equipment, consisting of padding, field turf, some netting
and dasherboards, is available only through Sportexe, Inc. of Antonio,
Canada which holds exclusive rights under United States patent No.
5,962,101.
C. The Goal system eauioment, consisting of Goal nets and frames, side
rebound nets and catch nets are available only through Rohnz, Inc. of
Coralville, Iowa as the exclusive Licensed provider under United States
patent No. 4,911,443.
D. I n accordance with Section 23.1-6 of the Code of the City of Roanoke, the
Manager of Supply Management has determined that the required arena
football items are sole source, based upon the facts that the products are
patented and have unique characteristics.
Mayor David A. Bowers and Members of Council
Arena Football Equipment
January 4, 2000
Page 2
E. The Roanoke Civic Center Commission has been advised of this program
and concur with the recommendation made by this report.
A. City Council concur with the sole source designation and authorize the
purchase of Field Equipment for Arena Football from Sportexe, Inc. for the
amount of $136.944 and the purchase of the Goal System Equipment from
Rohnz, Inc. in the amount of $10.000.
1. Need to provide appropriate and approved equipment Arena Football
play will be met by this alternative.
2. Funding to provide for the purchase of the requested equipment is
available in the Roanoke Civic Center prior year retained earnings
account.
3. Timing will allow the equipment to be procured in the most expedient
manner and be available and in place prior to the initial game.
4. Return on investment the first year of play, based on an average
attendance of 5,000, is as follows:
A. Rental Fee $28,000
B. Net Concessions $80,000
C. Parking Fees $30,000
B. City Council not authorize the purchase of Field and Goal Equipment
necessary to provide for Arena Football games.
Mayor David A. Bower and Members of Council
Arena Football Equipment
January 4, 2000
Page 3
1. Need to provide appropriate equipment for Arena Football play would
not be met by this alternative.
2. Funding designated for this acquisition would not be expended at this
time with this alternative.
3. Timing for the purchase of the necessary equipment would not be
accomplished in the most efficient manner with this alternative.
4. Return on investment would not be a factor with this alternative.
V Recommendation:
A. City Council concur with Alternative "A" and authorize the sole source
procurement of Arena Football Field Equipment from Sportexe, Inc. at a cost
of $136.944 and Goal System Equipment from Rohnz, Inc. at a cost of
$10.000.
B. Appropriate $146.944 from Civic Center prioryear retained earnings account
to operating account 005-056-2108-9015 to provide for this purchase.
-t>arlene L. Burc
City Manager
cc: City Attorney
Director of Finance
City Clerk
Director, Utilities & Operations
Manager, Civic Center
Manager, Supply Management
Management & Budget
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #5-60-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34624-010400 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$40,000.00 to Capital Outlay/Other Equipment and $6,051.00 to Expendable Equipment,
and increasing the revenue estimate in certain accounts by $41,027.00 and $5,024.00,
respectively, in connection with funds received from the Commonwealth of Virginia
Department of Criminal Justice Services, Forfeited Asset Sharing Program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 4,2000.
Sincerely, /J
~~ J. r~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Darlene L. Burcham, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Robert W. Helm, Major, Services Division, Police Department
C:\MyFil"~Ul4.wpd
~~~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34624-010400.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation ofthe Municipal Government ofthe City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 1,635,916
State Asset Forfeiture (1-2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 143,807
Revenue
Public Safety $ 1,635,91t?
State Asset Forfeiture (3). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 132,539
State Asset Forfeiture - Interest (4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 11,268
1) Expendable Equipment
2) Other Equipment
3) State Asset Forfeiture Grant
4) State Asset Forfeiture - Interest
(035-050-3302-2035)
(035-0~3302-9015)
(035-035-1234-7133)
(035-035-1234-7270)
$ 6,051
40,000
41,027
5,024
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVE.D
C I T Y C L E C! l~ (' !1!=" f- :"
.99 DEe 29 P 4 :01
January 4, 2000
Council Report #00-400
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Forfeited Asset Sharing Program
Commonwealth of Virginia
I. Background:
A. Virginia General Assembly passed State legislation in 1991, Section 18.2.249, Code of
Virginia, which allows local law enforcement to seize and have forfeited property
connected with illegal narcotics distribution. The law also makes it possible for police
departments to receive proceeds from these forfeited properties.
B. Application for an equitable share of the property seized by local law enforcement must
be made to the Department of Criminal Justice Services, Forfeited Asset Sharing Program
certified by the Chief of Police as to the appropriate agency and representative to receive
the property.
C. Property (including funds shared with State and local agencies) may be used only for the
purpose stated in the application, i.e., Law Enforcement Use-Purchase Equipment.
D. The Department of Criminal Justice Services requires participants in the Forfeited Asset
Sharing Program to submit an annual financial statement of receipts and expenditures
related to the program, certifying that the proceeds were used for law enforcement
purposes.
II. Current Situation:
A. Police Department receives additional funds periodically from the State asset sharing
program. Grant requirements include that these funds be placed in an interest bearing
account and the interest earned be used in accordance with program guidelines.
B. City Council action is required to accept additional funds to be disbursed in accordance
with provisions of the program.
t.,
Mayor and Members of Council
Subject: Forfeited Asset Sharing Program Commonwealth of Virginia
Page 2
C. Revenues collected through November 30, 1999 for this grant total $143.807 and are
recorded in Grant Fund account numbers 035-035-1234-7133 and 035-035-1234-7270.
Funding received in excess of the estimated revenue, totaling $46.051 needs to be
appropriated at this time.
III. Issues:
A. Need
B. Funds Availability
IV. Alternatives:
A. City Council accept funds from the Department of Criminal Justice Services, Forfeited
Asset Sharing Program and authorize the Director of Finance to establish appropriate
accounts so that funds can be expended in accordance with program requirements.
1. Need exists to provide additional funds and equipment to enhance undercover
narcotics control investigations.
2. Funds availability will be determined by the quantity of assets seized as a result
of narcotic investigations and forfeited through the Forfeited Asset Sharing
Program.
B. City Council reject funds from the Department of Criminal Justice Services, Forfeited
Asset Sharing Program and not authorize Director of Finance to establish appropriate
accounts for such assets.
1. Need for supplemental funds enabling increased effectiveness of undercover drug
enforcement will not be met.
2. Funds will not be applied for or received from the Forfeited Asset Sharing
Program.
Mayor and Members of Council
Subject: Forfeited Asset Sharing Program Commonwealth of Virginia
Page 3
V. Recommendation is that Council approve alternative "A" to accept assets from the Forfeited
Asset Sharing Program and:
A. Appropriate $40,000 to Grant Fund account Capital Outlay/Other Equipment (035-050-
3302-9015).
B. Appropriate $6,051 to Grant Fund account Expendable Equipment (<$1000) (035-050-
3302-2035).
C. Increase the revenue estimate account 035-035-1234-7133 by $41,027 and 035-035-
1234-7270 by $5,024.
Respectfully submitted,
Darlene L. Burch m
City Manager
DLB:ALG/tmp
cc: City Attorney
Director of Finance
Director of Public Safety
Police Chief
Major, Services
Police Planner
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #5-60-236
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34625-010400 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$66,365.00, and increasing the revenue estimate in certain accounts by $61,232.00 and
$5,133.00, respectively, in connection with acceptance of additional funds received from
the U. S. Department of Justice, Forfeited Property Sharing Program, to be disbursed in
accordance with provisions of the Federal Government's Asset Sharing Program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 4, 2000.
Sincerely, /J
A--r J, rM4h
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Darlene L. Burcham, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Robert W. Helm, Major, Services Division, Police Department
C\MyFil..~an4.wpd
\>'~~
(.....
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34625-010400.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDriations
Public Safety
Federal Asset Forfeiture (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 1,702,281
147,846
Revenue
Public Safety
Federal Asset Forfeiture (2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
Federal Asset Forfeiture - Interest (3) .. . . . . . . . . . . . . . . . . . . . . . . . . . .
$1,702,281
134,921
12,925
1) Investigations and Rewards
2) Federal Asset Forfeiture Funds
3) Federal Asset Forfeiture -Interest
(035-050-3304-2150) $ 66,365
(035-035-1234-7184) 61,232
(035-035-1234-7247) 5,133
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLU'!\c, 1":
January 4,2000
Council Report #00-401
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
.99 DEe 29 P 4 :02
Dear Mayor Bowers and Members of Council:
Subject:
Sharing Federally Forfeited Property
I. Background on the subject in chronological order is as follows:
A. Congress amended 21 USC. Sec. 881 el-4. October, 1986, which authorized
the transfer of certain federally forfeited property to state and local law
enforcement agencies that participated in the investigation and seizure of the
property.
B. Application for an equitable share of property seized by local law enforcement
must be made to the U. S. Department of Justice and certified by the City
Attorney as to the appropriate agency and representative to receive the
property and that the transfer is not prohibited by state and local law.
C. Property (including funds shared with state and local agencies) may be used
only for the purpose stated in the application, i.e., narcotics investigations
related to law enforcement.
D. Participation in Federally Forfeited Property enhances the effectiveness of
narcotics investigations by providing necessary investigative equipment,
investigative funds, overtime expenses, and offsets the costs that would
otherwise have to be borne by the City's taxpayers.
E. The agency requesting the transfer of pro~erty agrees to pay fees and
expenses necessary to effect the transfer.
II. Current Situation is as follows:
A. Police Department receives additional funds periodically from the federal
government's asset sharing program. Grant requirements include that these
funds be placed in an interest bearing account and the interest earned be used
in accordance with program guidelines.
B. City Council action is required to accept additional funds to be disbursed in
accordance with provisions of the program.
C. Revenues totaling $66.365 have been collected and are available for
appropriation in Grant Fund accounts 035-035-1234-7184 and 035-035-1234-
7247.
Honorable Mayor and Members of Council
Page 2
III. Issues in order of importance are as follows:
A. Need
B. Funds Availability
IV. Alternatives in order of feasibility are as follows:
A. City Council accept the additional $66.365 in funding from U. S. Department
of Justice, Forfeited Property Sharing Program, and authorize the Director of
Finance to increase the revenue estimate and expenditure appropriations in the
appropriate accounts so that funds can be expended in accordance with
program requirements.
1. Need exists to provide additional funds and equipment to enhance
undercover narcotics control investigations.
2. Funds availability will be controlled by effectiveness of investigations
through assets seized and forfeited in joint investigations with federal
agenCIes.
B. City Council reiect funding from Federal Forfeiture Sharing Program and not
authorize Director of Finance to increase the appropriate accounts for such
assets,
1. Need for supplemental funds enabling increased effectiveness of
undercover drug enforcement will not be met.
2. Funds will not be applied for or received from the Federal Forfeiture
Sharing Program.
Honorable Mayor and Members of Council
Page 3
V. Recommendation is as follows:
City Council approve Alternative "A" to accept assets from the Federal Forfeited
Property Sharing Program and:
A. Appropriate $66.365 to the Grant Fund account for Investigations and
Rewards (035-050-3304-2150) and increase the Grant Fund revenue
estimate for account 035-035-1234-7184 by $61,232 and account 035-035-
1234-7247 by $5,133.
Respectfully Submitted,
Darlene L. Burch
City Manager
DLB:ALG:tmp
c: City Attorney
Director of Finance
Director of Public Safety
Police Chief
Major, Services
Police Planner
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #60-236-348-261-349-423
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Resolution No. 34627-010400 authorizing acceptance of Local
Government Challenge Grant, in the amount of $5,000.00, from the Virginia Commission
for the Arts. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Tuesday, January 4, 2000.
Sincerely, ~
/).......... ' N L.~
,'\ ,7. - -
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: The Arts Council of Roanoke Valley, 20 E Church Avenue, S. W., Roanoke,
Virginia 24016 .
Roanoke Symphony Orchestra, Suite 200, The Jefferson Center, 541 LuckAvenue,
S. W., Roanoke, 24016
Mill Mountain Theatre, One Market Square, S. W., Roanoke, Virginia 24011
Opera Roanoke, 540 Campbell Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:\MyFil..~an4.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34627-010400.
~
A RESOLUTION authorizing the acceptance of a Local Government Challenge Grant
from the Virginia Commission for the Arts.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke accepts a Local Government Challenge Grant from the
Virginia Commission for the Arts in the amount of$5,000.00 to be used for those purposes
identified in the report of the City Manager to Council dated January 4,2000.
2. The City Manager, or the Assistant City Manager, is hereby authorized to
execute any and all requisite documents, including any documents providing for
indemnification by the City as are required for the City's acceptance of this grant, upon form
approved by the City Attorney, and to furnish such additional information as may be required
in connection with the City's acceptance of this grant.
ATTEST:
City Clerk.
H:\RESIRG-ART.8-1-4-2000
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #60-236-348-261-349-423
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34626-010400 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$5,000.00, in connection with acceptance of a Local Government Challenge Grant from
the Virginia Commission for the Arts. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Tuesday, January
4, 2000.
Sincerely, /J
^~ .j. r~L,.-
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Darlene L. Burcham, City Manager
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:\MyFiI..~an4.wpd
'r'<:~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34626-010400.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDriations
Parks, Recreation and Cultural $ 5,000
Challenge Grant FYoo (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,000
Revenue
Parks, Recreation and Cultural $ 5,000
Challenge Grant FYoo (2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 5,000
1) Subsidies
2) Challenge Grant FYoo
(035-054-8734-3700) $ 5,000
(035-054-8734-8734) 5,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEI" EC
1" E i""" \ c~~.. ,--: ~~. t"
CITY \,L :'.i",i! r
"99 DEe 29 P 4 :02
January 4, 2000
Report #00-701
Honorable David A. Bowers, Mayor and
Members of City Council
Roanoke, Virginia
Members of Council:
SUBJECT: VIRGINIA COMMISSION FOR THE ARTS LOCAL GOVERNMENT
CHALLENGE GRANT
I. BACKGROUND
A. The City of Roanoke was notified of a Local Government Challenge Grant available
through the Virginia Commission for the Arts.
B. Local Government Challenge Grant Funds are available on a 50 - 50 matching basis,
50 percent state and 50 percent local.
C. Application for the grant was made at the request of the Arts Council of Roanoke
Valley, Roanoke Symphony Orchestra, Mill Mountain Theatre, and Opera Roanoke.
D. Roanoke has received funding from the Local Government Challenge Grant for several
years.
II. CURRENT SITUATION
A. Notification from the Commission for the Arts has been received that a grant of
$5.000.00 is available.
B. The grant will supplement funds already appropriated from the City to the
organizations through the Cultural Services Committee. The local funds will meet the
50 - 50 match required by the challenge grant.
C. The Grant funds of $5.000.00 will be distributed to The Arts Council of Roanoke
Valley ($1,250), Roanoke Symphony Orchestra ($1,250), Mill Mountain Theatre
($1,250), and Opera Roanoke ($1,250).
Mayor Bowers & Members of Council
Page 2
January 4, 2000
III. ISSUES
A. Need for Funding.
B. Timing.
C. Cost to the City.
IV. ALTERNATIVES
A. City Council accept the $5.000.00 Local Government Challenge Grant from the
Virginia Commission for the Arts.
1. Need for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony
Orchestra, Mill Mountain Theatre, and Opera Roanoke will use funding to make
quality arts activities available to citizens of Roanoke.
2. Timing. The grant must be accepted and properly executed papers returned to
the Virginia Commission of the Arts prior to release of funds.
3. Cost to the City. Matching funds have been appropriated in the City's FY 1999-
00 General Fund Budget through the Cultural Services Committee. No
additional funding is required.
B. City Council not accept the $5.000.00 grant from the Virginia Commission for the
Arts.
1. Need for Funding. The Arts Council of Roanoke Valley, Roanoke Symphony
Orchestra, Mill Mountain Theatre, and Opera Roanoke will lose $5.000.00 in
funding which would be used to make quality arts activities available to the
citizens of Roanoke.
2. Timing. Not an issue.
3. Cost to the City. No impact. Local funds have been appropriated in the City's
General Fund Budget through the Cultural Services Committee.
Mayor Bowers & Members of Council
Page 3
January 4, 2000
v. RECOMMENDATION
A. City Council concur with Alternative A and accept the $5,000.00 grant from the
Virginia Commission for the Arts.
1. Appropriate $5.000.00 to expenditure and revenue accounts to be established by
the Director of Finance in the Grant Fund.
2. Authorize the City Manager or her designee to execute the Local Government
Challenge Grant on behalf of the City of Roanoke.
Respectfully submitted,
DB/GDR:gr
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Glenn D. Radcliffe, Director of Human Development
chalglrlnt.cr
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #10-60-79
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 4, 2000, Council Member White requested updated financial data resulting from
sales tax generated through holiday spending.
Sincerely, 0
A~ 1. (A...~
Mary F. Parker, CMC
City Clerk
MFP:lo
pc: Darlene L. Burcham, City Manager
C;\MyFil..~an4.wpd
Department of Finance
City of Roanoke, Virginia
~ECEI\iED
CITY CLEFf\:'i r, Fl
January 4,2000
.99 lIe 30 AlO :17
TO: Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: November Financial Report
This financial report covers the first five months of the 1999-00 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of2.01 % or $1,073,000 compared to FY99. Variances in
specific categories of revenues are as follows:
General Property Taxes are up 1.57% or $365,000. The first installment of real estate taxes was due
October 5. Real estate taxes have increased $1,020,000 or 4.69%. Delinquent collections of real estate
taxes comprise $104,000 of this increase and have achieved 79.56% of the budgeted amount due to
consistent collection efforts. The increase in real estate tax revenue is offset by a $600,000 decline in
public service corporation tax revenue. Bills were prepared later in FYOO than in FY99, delaying tax
collection.
Other Local Taxes rose 6.72% or $983,000. Sales tax is up $371,000 or 6.62%. During the first half
ofFY99, growth in sales tax revenue was minimal. Sales tax revenue increased during the last months
ofFY99 and continues to perform well through FYOO. Business and occupational license tax, prepared
food and beverage tax, and telephone utility tax also increased.
Permits, Fees and Licenses are up 20.55% or $63,000. Building, electrical and heating inspection fees
rose due to increased commercial development and construction in FYOO.
Fines and Forfeitures decreased $75,000 or 18.00% due to a significant decline in parking ticket fines
and general district court fines. These decreases result from the vacancies in the police department and
a reorganization of the police traffic bureau which has resulted in fewer summons being issued; and
thus, a reduced caseload for General District Court.
Revenue from Use of Money and Property is up 22.69% or $102,000 due to increased rental income
from the Commonwealth Building. During FY99, the rent paid by the State for the Commonwealth
Building was based on projected operating and maintenance costs. In July ofFYOO, the State was billed
for the amount that actual expenditures exceeded projected expenditures for FY99. Reimbursement
received for the rental of the North Municipal Building by Social Services rose due to an increase in
the monthly rental fee. The increase in rental income is partially offset by a decline in interest revenue
resulting from lower average daily cash balances in the General Fund.
Charges for Services decreased $154,000 or 12.82% due to a drop in weed cutting and demolition
charges which is partially offset by an increase in EMS billings caused by timing differences. Several
large write-offs occurred in July and August for weed cutting and demolition charges, causing a
decrease in revenue.
- ."'onorable Mayor and Members
Roanoke City Council
January 4, 2000
Page 2
Internal Services rose 11.60% or $55,000 due to a timing difference in the billing for custodial
services. The Department of Health was billed for custodial services in October ofFYOO but was not
billed until January ofFY99. Engineering billings also increased due to a timing difference.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased 2.27% or $1,751,000 since FY99.
Variances in individual expenditure categories are discussed as follows:
Community Development expenditures increased 31.62% or $355,000. Economic Development
expenditures increased due to fees paid for an 1-73 economic impact study. Memberships and
Affiliations expenditures are also up. Contributions paid to Roanoke Valley Convention and Visitors
Bureau, Virginia Amateur Sports, Center in the Square and New River Valley Commerce Park
increased from the prior year. A timing difference in the quarterly payment to the Hotel Roanoke
Conference Center Commission also contributed to this increase. The second quarterly payment was
made in October of FYOO but was not paid until January ofFY99.
Transfer to Debt Service Fund decreased 7.74% or $619,000. Lower principal and interest payments
for the 1994 and 1997 bonds were made in August of FYOO than in August of FY99. A timing
difference in the transfer of funding for future debt payments also contributed to this decrease. These
decreases are partially offset by the transfer of funding for the debt service on the capital lease for the
new regional radio system project in FYOO.
Nondepartmental expenditures decreased 41.45% or $1,802,000 largely due to a timing difference in
the transfer of operating subsidies for the Civic Center Fund and the Transportation Fund. These
subsidies were transferred in October of FY99 but were not transferred until December of FYOO. A
timing difference in the transfer to Risk Management Fund of $250,000 reserved in the General Fund
for self-insured liabilities also contributed to this decrease. This transfer was made in November of
FY99 but was not made until December of FYOO.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/THT
Attachments
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
NOVEMBER 30, 1999
Balance July 1, 1999 $420,244
Ordinance
Number Date Deoartment Purpose
CMT 251 07/02/99 Cultural Services Committee Funding for Sister Cities Program (2,500)
34402 07/19/99 Supply Management Fee Proration Governmental Electric
Rate Negotiations (33,675)
34446 08/16/99 Transfer to Grant Fund Local Match for Office on Youth (6,293)
CMT 295 09/15/99 Emergency Services Installations of Amateur Radio
Antennas for Y2K Preparation (2,500)
34497 1 0/04/99 Memberships and Affiliations Funding for Virginia's First Regional
Industrial Facilities Authority (27,500)
CMT 299 1 0/05/99 City Council Reimbursement of Interviewee
Travel Expenses (5,000)
CMT 309 11/23/99 Transfer to Grant Fund Transfer to Grant Fund for Regional
Drug Prosecutor (12,560)
CMT 312 11/28/99 City Council Reimbursement of Interviewee
Travel Expenses (2,000)
_________0__. _ _.
Balance November 30,1999 $328,216
-
1
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July 1 - Nov 30 July 1 - Nov 30 Percentage
Revenue Source 1998-99 1999-00 of Change
~ --._.~- -----,------ ---
General Property Taxes $23,221,777 $23,586,740 1.57 %
Other Local Taxes 14,612,497 15,595,152 6.72 %
Permits, Fees and Licenses 306,713 369,753 20,55 %
Fines and Forfeitures 416,547 341,583 (18.00) %
Revenue from Use of Money and Property 450,308 552,494 22.69 %
Grants-in-Aid Commonwealth 12,459,824 12,189,701 (2.17) %
Grants-in-Aid Federal Government 8,565 8,565 - %
Charges for Services 1,198,315 1,044,641 (12.82) %
Miscellaneous Revenue 109,391 113,162 3.45 %
Internal Services 472,546 527,377 11.60 %
-- ----------- -----------.- -...--------- -------
Total n __ $53,256,48}_ !54,3~-, 168 2.01 %
--------
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Current Fiscal Year
. --------- -----
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$59,963,226 39.34%
53,562,405 29.12%
703,500 52.56%
947,500 36.05%
1,047,040 52.77%
54,437,793 22.39%
34,260 25.00%
3,330,300 31.37%
267,500 42.30%
2,155,400 24.47%
------- ----
un j176~....8,9~4 30.79%
Year to Date for the Period Current Fiscal Year
- ------- - ---'.--..------
Percent of
July 1 - Nov 30 July 1 - Nov 30 Percentage Unencumbered Revised Budget
EXDenditures 1998-99 1999-00 of Change Balance Appropriations Obligated
-.-.-.----- ----- - - ----
General Government $4,558,249 $4,553,758 (0.10) % $6,888,108 $11,441,866 39.80%
Judicial Administration 1,867,527 1,932,019 3.45 % 2,654,543 4,586,562 42.12%
Public Safety 17,880,914 17,748,134 (0.74) % 26,793,482 44,541,616 39.85%
Public Works 10,867,246 10,802,559 (0.60) % 11,852,168 22,654,727 47.68%
Health and Welfare 9,159,584 9,119,578 (0.44) % 16,560,106 25,679,684 35.51 %
Parks, Recreation and
Cultural 2,057,795 2,085,468 1.34 % 2,469,569 4,555,037 45.78%
Community Development 1,124,315 1,479,799 31.62 % 1,857,000 3,336,799 44.35%
Transfer to Debt Service
Fund 7,987,926 7,369,394 (7.74) % 4,740,457 12,109,851 60.85%
Transfer to School Fund 17,436,262 17,899,673 2.66 % 25,107,227 43,006,900 41 .62%
Nondepartmental 4,346,761 2,545,070 (41.45) % 4,016,262 6,561,332 38.79%
______n _ _ _ ____ -------,- -------- ._------..0- .----------- -----------
Total ___177,286,579 $75,535,452 ____n12.~71'r"- _ _$102,938,922 _ _ $178,4!4,374 42.32%
-- ------- ------ -.----- ---------
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
July 1 - Nov 30
1998-99
$2,715,177
14,258,261
376,423
646,128
17,436,262
3,681,907
~39,114,158
July 1 - Nov 30
1999-00
------.-..."-----
$2,958,585
14,467,529
746,920
742,294
17,899,673
3,621,733
m_$40,43~73~
Percentage
of Change
---_0..____---
8.96 %
1.47 %
98.43 %
14.88 %
2.66 %
(1.63) %
-'-'-.'.--
3.38 %
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Current Fiscal Year
-------.._-----.
Percent of
Revised
Revenue
Estimates
$8,638,640
39,280,160
2,915,599
3,216,301
43,006,900
5,725,260
--------
$102,782,860
Revenue
Estimate
Received
34.25%
36.83%
25.62%
23.08%
41.62%
NA
39.34%
Year to Date for the Period Current Fiscal Year
Percent of
July 1 - Nov 30 July 1 - Nov 30 Percentage Unencumbered Revised Budget
Exoenditures 1998-99 1999-00 of Change Balance Appropriations Obligated
- ______________ __u____ -------
Instruction $23,259,560 $26,286,522 13.01 % $45,008,970 $71,295,492 36.87%
General Support 1,366,584 1,377,800 0.82 % 2,244,436 3,622,236 38.04%
Transportation 1,019,660 1,385,197 35.85 % 2,249,704 3,634,901 38.11 %
Operation and
Maintenance of Plant 3,568,566 4,062,278 13.84 % 5,863,133 9,925,411 40.93%
Food Services 1 ,422,459 1,492,372 4.91 % 2,796,811 4,289,183 34.79%
Facilities 1,301,334 1,746,121 34.18 % 491,025 2,237,146 78.05%
Other Uses of Funds 3,584,292 4,118,685 14.91 % 625,336 4,744,021 86.82%
Special Purpose Grants 4,842,588 5,725,260 18.23 % 5,725,260 NA
---.-....---- ~---~---_._.,. ------ ----- ---....---
Total $~~365,0~ $46,194,235 14.44 % $5~,279,415_ $105,473,65Q 43.80%
--..-.--- -------.
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30,1999
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
General Government $30,709,709 $16,097,365 $14,612,344 $750,543 $13,861,801
Public Safety 2,011,078 1,077,064 934,014 21,775 912,239
Community Development 1,472,100 526,781 945,319 518,194 427,125
Recreation 3,669,626 2,004,170 1,665,456 993,800 671 ,656
Streets and Bridges 20,257,758 13,169,831 7,087,927 5,430,925 1,657,002
Sanitation Projects 768,295 311,420 456,875 11,830 445,045
Traffic Engineering 2,569,078 1,957,032 612,046 269,759 342,287
Other Infrastructure Projects 21,093,696 13,294,651 7,799,045 624,405 7,174,640
Capital Improvement Reserve 21,869,357 21,869,357 21 ,869,357
Total $104,420,697 $48,438,314 $55,982,383 $8,621,231 $47,361,152
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30,1999
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
Education $25,247,318 $19,218,047 $6,029,271 $2,873,002 $3,156,269
Capital Improvement Reserve 4,357,721 4,357,721 4,357,721
Total $29,605,039 $19,218,047 $10,386,992 $2,873,002 $7,513,990
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 5 MONTHS ENDING NOVEMBER 30,1999
FY 2000
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
$459,530
401,471
Total Interest Revenue
861,001
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government: Garden City
Commonwealth:
Garden City
Virginia Transportation Museum - ISTEA
Second Street Entrance - Coca Cola
196,046
Total Intergovernmental Revenue
196,046
Revenue from Third Parties:
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
950,000
11 ,000
Total Revenue from Third Parties
961,000
Other Revenue:
Transfers from General Fund
General Obligation Bond Proceeds - Series 1999
1,568,322
27,038,000
Total Other Revenue
28,606,322
Total
$30,624,369
5
FY 1999
$544,883
290,096
834,979
18,822
3,141
109,150
131,113
1 ,141,860
1,141,860
$2,107,952
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30,1999
FY 2000 FY 1999
$1,366,883 $1,376,994
1,303,107 1,281,723
102,480 106,087
1 0, 1 96 9,120
4,782 13,888
112,839 760,536
84,589 30,063
4,403 2,108
300,153 180,172
1,252,670 1,450,144
4,542,102 5,210,835
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
T own of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
1,741,179 1,627,271
1,662,090 1,481,368
703,561 646,285
4,106,830 3,754,924
435,272 1,455,911
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Loss on Disposal of Fixed Assets
Interest and Fiscal Charges
25,000
153,197 164,243
28,486 18,816
14,096 12,354
325,000
(569)
(507,909) (554,385)
(287,130) (34,541 )
$148,142 $1,421,370
Net Nonoperating Expenses
Net Income
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1999
FY 2000 FY 1999
$3,143,887 $3,191,055
370,182 353,751
52,899 50,053
294,047 231,383
54,686 43,956
72,820 54,944
42,277 48,044
4,030,798 3,973,186
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
780,572 733,583
2,079,052 1,992,736
482,358 407,435
3,341,982 3,133,754
688,816 839,432
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Miscellaneous Revenue
184,413
10,078
307,783
7,929
Total Nonoperating Revenues
194,491
$883,30~
315,712
Net Income
$1,155,144
7
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1999
FY 2000 FY 1999
$125,657 $153,037
52,404 35,892
55,971 25,640
54,307 41,646
129,076 39,632
14,782 1,533
16,888 11 ,450
449,085 308,830
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Novelty Fees
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
506,112
414,812
168,905
455,922
502,516
166,062
Total Operating Expenses
1,089,829
1,124,500
Operating Loss
(640,744)
(815,670)
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
858,771
22,968 27,959
654 756
23,622 887,486
($617,122) $71,816
Total Nonoperating Revenues
Net Income (Loss)
8
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1999
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
FY 2000 FY 1999
$138,827 $122,462
167,435 135,900
80,715 71,769
166,687 150,759
146,601 110,414
30,309 25,823
730,574 617,127
Operating Revenues
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
262,311
226,408
279,370
226,406
Total Operating Expenses
488,719
505,776
Operating Income
241,855
111,351
Nonoperating Revenues (Expenses)
2,795 (1,166)
(226,231) (236,526)
1,214,506
(207,522) (514,130)
956 1,247
(430,O02~ 463,931
($188,147) $575,282
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30,1999
FY 2000 FY 1999
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
Operating Revenues
Conference Center $ $ 1,184,979 $ 1,184,979 $ 1,243,771
Total Operating Revenues 1,184,979 1,184,979 1,243,771
Operating Expenses
Commission 162,703 162,703 81,105
Conference Center 999,668 999,668 1,098,047
Total Operating Expenses 162,703 999,668 1,162,371 1,179,152
Net Operating Income (Loss) (162,703) 185,311 22,608 64,619
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke 87,500 87,500 43,750
Contributions from Virginia Tech 87,500 87,500 43,750
Interest on Investments 21,196 21,196 19,902
Rent, Taxes, Insurance, and Other (9,882) (9,882) (8,831)
Net Nonoperating Revenues (Expenses) 196,196 (9,882) 186,314 98,571
Net Income Before Depreciation 33,493 175,429 208,922 163,190
Depreciation Expense/Replacement Reserve 205,061 59,250 264,311 218,621
Net Income (Loss) ($171,568) $116,179 ($55,389) ($55,431)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1999
TOTALS
City
Information Materials Management Fleet Risk
Systems Control Services Management Management FY 2000 FY 1999
Operating Revenues
Charges for Services $1,448,990 $78,949 $50,643 $1,423,638 $2,568,585 $5,570,805 $5,823,739
Total Operating Revenues 1,448,990 78,949 50,643 1,423,638 2,568,585 5,570,805 5,823,739
Operating Expenses
Personal Services 715,248 44,720 11 ,396 492,965 85,382 1,349,711 1,344,431
Operating Expenses 364,806 6,163 5,341 342,597 3,056,401 3,775,308 3,709,294
Depreciation 221 ,437 766 8,396 716,818 947,417 924,063
Total Operating Expenses 1,301,491 51,649 25,133 1,552,380 3,141,783 6,072,436 5,977,788
Operating Income (Loss) 147,499 27,300 25,510 (128,742) (573,198) (501,631) (154,049)
Nonoperating Revenues (Expenses)
Interest Revenue 90,498 (1,061 ) 4,773 32,857 220,809 347,876 309,929
Transfer From Other Funds 125,900 125,900 250,000
Loss on Disposal of Fixed Assets (59,438)
Net Nonoperating Revenues (Expenses) 90,498 (1,061) 4,773 158,757 220,809 473,776 500,491
Net Income (Loss) $237 ,997 $26,239 $30,283 $30,015 ($352,389) ($27,855) $346,442
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund. Prior year balances have been
restated to enhance comparability.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 1999
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30,1999.
_._~-----_._- ---~--------_._~---~~-- --
BALANCE AT BALANCE AT BALANCE AT
FUND OCT 31,1999 RECEIPTS DISBURSEMENTS NOV 30, 1999 NOV 30,1998
-_._._._..._-_.~~.~._--~._---------_._-_._-------_._-- -- -- --------.------.
GENERAL $3,509,669.01 $6,891,060.82 $10,298,386.26 $102,343.57 ($3,322,017.70)
WATER 6,514,993.87 403,989.75 210,205.22 6,708,778.40 7,903,878,83
SEWAGE 8,521,554.63 1,727,628.60 2,021,901.70 8,227,281.53 12,074,357.90
CIVIC CENTER 742,704.12 298,148.58 245,256.23 795,596.47 1,660,715.72
TRANSPORTATION (154,596.15) 161,570.23 84,922.47 (77,948.39) 613,169,25
CAPITAL PROJECTS 62,549,854.85 3,423,430.39 4,955,926.46 61,017,358.78 33,872,220.09
CONFERENCE CENTER 987,424.38 246,098.87 14,813.49 1,218,709.76 946,354.23
JUVENILE DETENTION 8,076,794.11 39,581.49 626,671.71 7,489,703.89 (331.28)
DEBT SERVICE 11,561,013.03 108,320.61 14,810.00 11,654,523.64 11,589,958.73
CITY INFORMATION SYSTEMS 4,214,837.14 244,003,65 791,389,63 3,667,451.16 4,087,407.06
MATERIALS CONTROL (16,206,99) 117,860.05 110,723.54 (9,070.48) (82,718.09)
MANAGEMENT SERVICES 238,619.16 9,456.49 3,262.30 244,813.35 237,411.72
FLEET MANAGEMENT 1,837,427.99 42,445,14 401,841.16 1,478,031.97 1,245,876.56
PAYROLL (6,711,014.69) 10,231,121.25 13,530,937.44 (10,010,830.88) (9,863,920,54)
RISK MANAGEMENT 10,057,571.93 1,099,221,21 456,624.25 10,700,168.89 10,009,245.65
HIGHER EDUCATION AUTH 7,159,329.39 29,803.12 7,189,088,62 43.89 5,470,409,17
PENSION 175,978.19 2,387,263.22 1,004,008.89 1,559,232.52 277,264.78
SCHOOL FUND 12,398,709.56 4,964,179.31 7,014,336,29 10,348,552.58 11,531,979.72
SCHOOL CAPITAL PROJECTS (344,642,63) 5,160,047,22 3,591,474,75 1,223,929.84 (681,257.54)
FDETC 144,834.48 185,137.22 247,787,73 82,183.97 28,173,37
GRANT 1,208,357.98 401,671.38 276,935.46 1,333,093.90 1,107,819.24
----- ---- -- ---------------------------------
TOTAL $132,673,213.36 $38,172,038.60 $53,091,303.60 $117,I53~4~.~~___ $8~--ZQ~"fl96.87
---- --- --------------
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30,1999.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$13,845.66
426,387.50
10,131,000.00
9,957,751.11
9,984,300.00
23,781,923.61
9,000,000.00
8,116,637.66
46,342,102.82
$f1 jJ753,~48:~6
.. .....- ...-..
DATE: DECEMBER 16.1999
~: '
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 5 MONTHS ENDING NOVEMBER 30,1999
FY 2000 FY 1999
Revenue
Contributions $1,760,720 $1,985,451
Investment Income 1,513,812 1,774,237
Gain on Sale of Investments 22,955,421 4,567,757
Bond Discount Amortization 14,957 10,839
Total Revenue $26,244,910 $8,338,284
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
$4,710,770
231,630
65,774
3,695
76,638
$3,868,833
240,584
90,742
19,184
6,519
Total Expenses
5,088,507
4,225,862
Net Income
$21,156,403
$4,112,422
13
"\
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
NOVEMBER 30, 1999
FY 2000 FY 1999
ADm
Cash $1,559,232 $232,587
Investments:
(market value: FY 2000 $340,066,824
FY 1999 $316,071,008) 261,269,164 231,535,939
Due from Other Funds 16,377 1,908
Other Assets 18,000 18,000
Total Assets $262,862,773 $231,788,434
Liabilities and Fund Balance
Liabilities:
Due to Other Funds $963,920 $781,167
Accounts Payable 128,656 4,810
Total Liabilities 1,092,576 785,977
Fund Balance:
Fund Balance, July 1 240,613,794 226,890,035
Net Income - Year to Date 21,156,403 4,112,422
Total Fund Balance 261,770,197 231,002,457
Total Liabilities and Fund Balance $262,862,773 $231,788,434
14
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
January 10, 2000
File #183
Michael G. Dorsch, President
Engineered Roof Systems/
Penninsula Roofing Co., Inc.
1041 Indiana Avenue, N. E.
Roanoke, Virginia 24012
Walter O. McCulley, President
Consolidated Industrial Roofing, Inc.
2011 Cook Drive
Salem, Virginia 24153
Darin M. Veasey, Branch Manager
Baker Roofing Co.
3308 Shenandoah Avenue, N. W.
Roanoke, Virginia 24017
Michelle Kurth, Corporate Secretary
MR of North Carolina, Inc.
306 Nelson Street
Kernersville, N. C. 27284
John D. Williams, Vice President
I. N. McNeil Roofing & Sheet Metal Co., Inc.
P. O. Box 973
Roanoke, Virginia 24005
Ralph L. Jones, Vice President
John T. Morgan Sheet Metal Co., Inc.
P. O. Box 1286
Roanoke, Virginia 24012/24006
Debra B. Smith, Vice President
Blankenship Roofing Co., Inc.
P. O. Box 1395
Salem, Virginia 24153
Melvin T. Morgan, Jr., President
Melvin T. Morgan Roofing and Sheet
Metal Co., Inc.
P. O. Box 4523
Lynchburg, Virginia 24502
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 34628-010400 rejecting all bids made to the City of
Roanoke for the new EPDM room and insulation at the Public Works Service Center. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, January 4,2000.
C\MyFiI..~an4.wpd
....,
Michael G. Dorsch
Walter O. McCulley
Darin M. Veasey
Michelle Kurth
John D. Williams
Ralph L. Jones
Debra B. Smith
Melvin T. Morgan
January 10, 2000
Page 2
r;.y~ JP~
Mary F. Parker, CMC
City Clerk
MFP:lo
Enclosure
pc: The Honorable Sherman A. Holland, Commissioner of the Revenue
Darlene L. Burcham, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
Lynn B. Vernon, Acting Manager, Building Maintenance/Custodial Services
C:\MyFil..~an4.wpd
p .~r.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34628-010400.
A RESOLUTION rejecting all bids for the new EPDM roof and insulation at the Public
Works Service Center.
BE IT RESOLVED by the Council of the City of Roanoke that:
1, All bids received by the City for the new EPDM roof and insulation at the Public
Works Service Center are hereby REJECTED.
2, The City Clerk is directed to notifY all bidders and to express to each the City's
appreciation for ~d bids.
3. The City Manager is authorized to make any changes in the scope of the project or
the procurement documents deemed advisable and to cause the revised project to be readvertised for
bids.
ATTEST:
City Clerk.
~ECEIVE.D r-
CITY CLFR\f't fJn i I~.
January 4, 2000
Council Report No. 00-102
"99 DEe 30 All :12
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT - REJECTION OF BIDS
NEW EPDM ROOF AND INSULATION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-10-22
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
~~
Carroll E. Swai ,Chairman
.,J.. ) ~ -:lLfi ~
W. Alvin Hudson
kdp\~
Kit B. Kiser
~~~.-,
Robert K. Bengtson
CES/LBC/fm
Attachment:
Bid Committee Report
c: City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Acting Manager, Building Maintenance
January 4 ., 2000
Council Report No. 00-102
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT - REJECTION OF BIDS
NEW EPDM ROOF AND INSULATION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-10-22
I concur with the Bid Committee recommendation relative to the above project and recommend
it to you for appropriate action.
Sincerely,
~.
" \ /~/~ .
:--~_. ''''~''_.'.4.___ /
./., I,
j~,,*LUU!1~ .~~
'-r5arlene L. Burch~
City Manager
DLB/LBC/fm
Attachment: Bid Committee Report
c: City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Acting Manager, Building Maintenance
January 4, 2000
Council Report No. 00-102
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT - REJECTION OF BIDS
NEW EPDM ROOF AND INSULATION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-10-22
I. Backqround on the subject in chronological order is as follows:
A. Followinq DrODer advertisement. bids were Dubliclv oDened and read aloud by
D. Darwin Roupe, Manager, Office of Supply Management, on November 30,
1999.
B. Eiqht (8) bids were received with Enqineered Roof Svstems. Inc.!Peninsula
Roofinq. Inc. of Roanoke. Virqinia submitting the low bid in the amount of
$191.600 and.1J! consecutive calendar days construction time.
C. Proiect consists of the following:
1. The Public Works Service Center is a metal building manufactured by the
Butler Manufacturing Co. with a standing seam metal roof that is
beginning to rust and to leak.
2. The estimated cost for the work was based on using a flexible emulsion
saturant, a non-woven polyester embedded in the saturant and a flexible
finish coat. This is similar to the new finish coat on the metal roof of the
Market Building.
3. One of the major expenses at the Public Works Service Center is the
heating/cooling costs associated with a very poorly insulated building.
The better engineering solution to the problem is to provide anchored
insulation on top of the metal roof deck and cover with an adhered
rubber roof membrane, Ethylene Propylene Dione Monimre, (EPDM)
Rubbergard membrane.
4. The entire roof project was bid as a lump sum contract and the low bid
exceeded the funding available for this project.
5. Negotiation was started with the low bidder to re-roof the office area
and the maintenance shops. (The garage and warehouse area would be
insulated and re-roofed at a later time.) The low bidder requested
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT - REJECTION OF BIDS
NEW EPDM ROOF AND INSULA TIION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-10-22
January 4, 2000
Page 2
additional funding per square foot because his supplier raised the price
of material per square foot when a lesser quantity of material was to be
ordered. In addition, it was determined that the bonding company that
the Contractor was using was not licensed to do business in the
Commonwealth of Virginia.
II. Current situation is as follows:
A. The low bidder did not submit a bid bond from a company licensed to do
business in the Commonwealth of Virginia.
B. In trying to negotiate a reduction in the bid amount using the cost per square
foot based on the bid amount and the square feet of building roof, the
contractor requested an increase in the square foot cost due to a raise in price
per square foot from his supplier for a reduction in the volume of material
ordered.
C. The best interest of the City would be better served to reject all bids, revise the
contract documents to include only the area that could be covered and remain
within the project budget, and rebid the project.
III. Issues in order of importance are as follows:
A. Enqineerinq concerns
B. Amount of the low bid
C. Fundinq
D. Time
IV. Alternatives in order of feasibility are as follows:
A. Reiect all bids, revise the contract documents to cover only the roof area that
will remain within the project funding and rebid the project.
^'
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT - REJECTION OF BIDS
NEW EPDM ROOF AND INSULA TIION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-10-22
January 4, 2000
Page 3
1. Enqineerinq concerns would be met by rejecting all bids and revising the
contract documents. This would be requesting bids for the amount of
work that can be done immediately by receiving a bid that would fully
comply with the requirements of the contract documents.
2. Amount of the low bid would be the amount on the bid form without
negotiating.
3. Fundinq would not be encumbered at this time.
4. Time of completion would be extended but at this time is acceptable.
B. Reiect the bid of Engineered Roof Systems, Inc. for failing to have a proper Bid
Bond and attempt to negotiate with the next apparent low bidder.
1. Enqineerinq concerns would be met but probably at a higher cost.
2. Amount of the neqotiated bid is unknown at this time.
3. Fundinq would have to be met for the negotiated contract amount.
4. Time would start upon execution of the contract but it appears to be in
the best interest of the City of Roanoke to revise the contract
documents and rebid the project.
V. Recommendation is as follows:
City Council concur in Alternative" A" and take the following action:
A. Authorize the City ManaCler to reiect all bids; to instruct the City Engineer to
revise the contract documents and re-advertise the project.
LBC/fm
Attachment: Bid Tabulation
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT - REJECTION OF BIDS
NEW EPDM ROOF AND INSULA TIION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-10-22
January 4 , 2000
Page 4
c: City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Acting Manager, Building Maintenance
TABULATION OF BIDS
NEW EPDM ROOF AND INSULATION
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE
ROANOKE, VIRGINIA
BID NO. 99-10-22
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on November
30, 1999, at 2:00 p.m.
NO. OF
BIDDER LUMP SUM DAYS
Engineered Roof Systems/Peninsula
Roofing Co., Inc. $1 91 ,600 18
Consolidated Industrial Roofing, Inc. $219,030 120
Baker Roofing Company $221,000 -
AAR of North Carolina, Inc. $237,200 -
I. N. McNeil Roofing & Sheet Metal Co.,
Inc. $253,000 -
John T. Morgan Sheet Metal Company,
Incorporated $257,480 -
Blankenship Roofing Co., Inc. $277,325 -
Melvin T. Morgan Roofing and Sheet
Metal Company, Incorporated $287,710 -
Estimated Cost: $180,000
Office of the City Engineer
Roanoke, Virginia
January 4 , 2000
".
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 10, 2000
File #2-237
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34629-010400 authorizing the City Manager to take
appropriate action to acquire additional property rights; authorizing acquisition of such
property by a voluntary purchase or by condemnation if a voluntary purchase cannot be
obtained, pursuant to Ordinance No. 29733-091189, all for the purposes of the Roanoke
River Flood Reduction Project. The abovereferenced measure was adopted by the Cou ncil
ofthe City of Roanoke at a regular meeting which was held on Tuesday, January 4,2000.
Sincerely, 0
~~ -J, r {)j 4c.,.
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:\MyFi1..~an4. wpd
'''--.
~jt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34629-010400.
AN ORDINANCE authorizing the City Manager to take appropriate action to acquire
additional property rights; authorizing the acquisition of such property by a voluntary purchase or by
condemnation if a voluntary purchase cannot be obtained, pursuantto Ordinance No. 29733 -091189,
all for the purposes of the Roanoke River Flood Reduction Project; and providing for an emergency.
WHEREAS, the Roanoke River Flood Reduction Project was approved by a voter
referendum in 1989 which required the City to acquire certain necessary property rights; and
WHEREAS, authorization to acquire property rights was granted by Council by Ordinance
No. 29733-091189; and
WHEREAS, adjustments in the plans for the Roanoke River Flood Reduction Project have
created a need for additional property rights not included in the previous Council authorization ,
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Council hereby authorizes the City Manager or the Assistant City Manager to take
such action in order to accomplish the acquisition of the additional property rights, all as more fully
set forth in the Water Resources Committee's January 4,2000 report to this Council.
2. The City Manager or the Assistant City Manager is authorized to acquire the above
property by a voluntary purchase or by condemnation if a voluntary purchase cannot be obtained, all
as permitted by Ordinance NO.29733-091189.
3. The City Manager or the Assistant City Manager is further authorized to take any
appropriate action or provide necessary documentation to provide for acquisition of the said property
.\:\projectordwpd
~
and to provide for any necessary relocation of any property owners or tenants, as set forth in the
above report.
4. The acquisition cost and the cost of relocating the affected property owners or tenants
will be subject to approval by Council, as set forth in the above report.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk
Alprojectord.wpd
")
RECEIVED
CITY CLEf>:::: fYF'rr'f~
January 4, 2000
Report No. 99-386
.99 [Ie 21 P.3 :04
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Roanoke River Flood Reduction Project
Additional Property Rights
The attached staff report was considered by the Water Resources Committee
at its regular meeting on December 20, 1999. The Committee recommends that City
Council authorize the City Manager to take appropriate action in order to accomplish
the acquisition of the additional property rights necessary for the construction of the
project, in a form acceptable to the City Attorney, in accordance with conditions
stated in the attached report. Said property rights may be acquired by negotiation or
eminent domain and include fee simple, permanent easements, temporary
construction easements, rights of way, licenses or permits, etc.
Respectfully submitted,
ti(~~~
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW: KBKafm
Attachment
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Sherman M. Stovall, Acting Budget Administrator
(
Report No. 99-386
.-
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
December 20, 1999
TO:
FROM:
imbert. \{Vater Resources Committee
~ B~i~~or, Utilities and Operations thru
J es D. Ritchie, Acting City Manager
SUBJECT:
ROANOKE RIVER FLOOD REDUCTION PROJECT
ADDITIONAL PROPERTY RIGHTS
I. Background on the subject in chronological order is as follows:
A. Roanoke River Flood Reduction Project was proposed by the Corps of
Engineers in 1984.
B. The Proiect was approved by a voter referendum on April 11, 1989. In
June of 1990 the City and the Corps entered into a Local Cooperation
Agreement for the design and construction of the project, which requires the
City to acquire all necessary property rights.
C. Authorization to acquire property rights on 237 parcels was granted by City
Council by Ord. 29733-91189.
II. Current situation is as follows:
A. Plans are sufficiently developed to identify the parcels affected by the project
and to begin the property rights acquisition process; however, they are not
yet detailed enough to show the specific interests on every parcel that will be
required. Adjustments in the final alignment have created the need for
additional property rights not included in the previous Council authorization.
See attached list.
B. Authorization is needed to move forward with procurement of title work,
appraisals, and document preparation related to the additional parcels.
Members, Water Resources Committee
ROANOKE RIVER FLOOD REDUCTION PROJECT
ADDITIONAL PROPERTY RIGHTS
December 20, 1999
Page 2
III. Issues in order of importance are as follows:
A. Need
B. Timing
C. Funding
IV. Alternatives in order of feasibility are as follows:
A. Water Resources Committee recommends that City Council authorize the
City Manager to take appropriate action in order to accomplish the
acquisition of the additional property rights necessary for the construction of
the project, in a form acceptable to the City Attorney. Said property rights
may be acquired by negotiation or eminent domain and include fee simple,
permanent easements, temporary construction easements, rights of way,
licenses or permits, etc.
1. Need for additional property rights is met.
2. Timing of property rights acquisition is critical to meet Corps of
Engineers deadline for advertisement of project.
3. Funding for acquisition of property rights was approved with original
request.
B. Water Resources Committee does not recommend that City Council
authorize the City Manager to take appropriate action in order to accomplish
the acquisition of the additional property rights necessaryforthe construction
of the project, in a form acceptable to the City Attorney. Said property rights
may be acquired by negotiation or eminent domain and include fee simple,
permanent easements, temporary construction easements, rights of way,
licenses or permits, etc.
Members, Water Resources Committee
ROANOKE RIVER FLOOD REDUCTION PROJECT
ADDITIONAL PROPERTY RIGHTS
December 20, 1999
Page 3
1. Need for additional property rights is not met.
2. Timing of property rights acquisition to meet Corps of Engineers
deadline for advertisement of project is jeopardized.
3. Funding would not be an issue.
V. Recommendation is as follows:
Water Resources Committee recommends that City Council concurs in
alternative "A" and authorizes the City Manager to take appropriate action in
order to accomplish the acquisition of the additional property rights
necessary for the construction of the project, in a form acceptable to the City
Attorney. Said property rights may be acquired by negotiation or eminent
domain and include fee simple, permanent easements, temporary
construction easements, rights of way, licenses or permits, etc.
JDR/KBKlSEF
Attachment
c: City Attorney
City Clerk
Director of Finance
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Budget Administrator
...
ROANOKE RIVER FLOOD REDUCITON PROJECT
ADDITIONAL PROPERTIES
OWNER NAME
River View, Inc.
Virginia Holding Corporation
Jamison, Randall W.
Fisher, Cynthia
Fisher, Cynthia Sue
Hayes, Martha G.
Fararooei, Esmaeil
Gimbert, Kitina A.
Harrison, Sue E.
Akers, Arvil H. and Ruby K.
City of Roanoke
Industrial Development & Investment Co.
% C.W. Francis & Son, Inc.
Elliot, Davis H., Company, Inc.
City of Roanoke
rr-addl
TAX NUMBER
1320713
1410114
4150701
4151101
4151102
4151205
4151206
4151207
4160301
4160302
4170203
4230503
4250303
4350604
...
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #2-237
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copyofa communication from Mr. James Leonard, 1935 Hope Road, S. W.,
raising certain questions with regard to City Manager Report No. 99-360, Hanna Court
Retaining Wall/Bench Cut Issue, which communication was before the Council of the City
of Roanoke at a regular meeting which was held on Tuesday, January 4, 2000.
The communication was referred to you for report to Council.
Sincerely, f)
^~ }_ r~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Mr. James Leonard, 1935 Hope Road, S. W., Roanoke, Virginia 24018
C:\MyFiI..~an4.wpd
January 4, 2000
J.D. Leonard
1935 Hope Road
Roanoke, Virginia 24011
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Mayor Bovvers and Members of Council:
With reference to report No. 99-360, and, more specifically, with reference to the
table entitled "Hanna Court Retaining Wall/Bench Cut Issue", please provide
answers to the following questions with regard to the Seven hundred eighty
thousand dollar amount ($780,000) under city share of the relocation ( 39 trailers
@ $20,000 I Trailer):
1. To who will the $780,000 be paid? Please provide a list of each of the
individuals (or businesses) to who payment of this amount or a part of this
amount will be made.
2. How will the move of the 39 trailers be accomplished? Please provide the
details of the estimate of the $20,000 cost to move each of the trailers.
cJNk You
Jim Leonard
RECEIVE.D
CITY GLE?!!'? fJFf'iU_
"99 GEe 21 P 3 :04
January 4, 2000
Report No. 99-388
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Sanitary Sewer Easement on City Owned Property -
Tax No. 4260506
The attached staff report was considered by the Water Resources Committee
at its regular meeting on December 20, 1999. The Committee recommends that
Council schedule a public hearing for January 18, 2000, and, lacking any comments
to the contrary, authorize execution of the appropriate document, in a form approved
by the City Attorney, reserving a twenty-five foot City sanitary sewer easement across
City-owned property, in accordance with conditions stated in the attached report.
Respectfully submitted,
;{~T~
Linda F. Wyatt, Chairperson
Water Resources Com m ittee
LFW:KBKafm
Attachment
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Report No. 99-388
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
December 20, 1999
FROM:
~mbers,~~ter Resources Committee
13 I ~
\.~~. ~Director, Utilities and Operations thru
~es '~chie, Acting City Manager
TO:
SUBJECT: SANITARY SEWER EASEMENT
ON CITY OWNED PROPERTY
TAX NO. 4260506
I. Background in chronological order is as follows:
A. Vacant City-owned property identified by Tax No. 4260506 is located on Findlay
Avenue, SE. The property was acquired by the City under the Garden City
Mitigation Grant project. The lot is in the flood plain, and will never be
developed.
B. Adiacent property owner desires to develop three lots for residential use.
Parcel has been surveyed showing subdivision of lot into three parcels and
proposed sanitary sewer easement. See attached plat.
II. Current situation is as follows:
A. A twenty-five foot City sanitary sewer easement is needed to provide sewer
service to the adjacent lots. The owner of the adjacent lots has requested that
the City extend the necessary sewer lines so that the lots may be developed.
B. Council authority is required to reserve an easement across City-owned
property. The sanitary sewer easement will be reserved for the City. Since the
lot will never be developed, the easement does not impact on the City's use of
the lot.
III. Issues in order of importance are:
A. Need
B. Timing
Members, Water Resources Committee
SANITARY SEWER EASEMENT
ON CITY OWNED PROPERTY
TAX NO. 4260506
December 20, 1999
Page 2
IV. Alternatives in order of feasibility are:
A. Water Resources Committee recommends that City Council authorize the City
Manager to take appropriate action in order to advertise a public hearing and,
lacking any comments to the contrary, execute the appropriate document, in a
form approved by the City Attorney, reserving a twenty-five foot City sanitary
sewer easement across City-owned property.
1 . Need for easement to provide sanitary sewer to parcels is met.
2. Timing to allow construction to begin as soon as possible is met.
B. Water Resources Committee does not recommend that City Council authorize
the City Manager to take appropriate action in order to advertise a public
hearing and, lacking any comments to the contrary, execute the appropriate
document, in a form approved by the City Attorney, reserving a twenty-five foot
City sanitary sewer easement across City-owned property.
1. Need for easement to provide sanitary sewer to parcels is not met.
2. Timing to allow construction to begin as soon as possible is not met.
V. Water Resources Committee recommends that City Council authorize the City
Managerto take appropriate action in order to advertise a public hearing and, lacking
any comments to the contrary, execute the appropriate document, in a form approved
by the City Attorney, reserving a twenty-five foot City sanitary sewer easement
across City-owned property, in accordance with Alternative "A".
JDR/KBKlSEF
Attachment
cc: City Attorney
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
OCT-14-1999 16:34 W. BEN Sl-EAD 540 563 8211 P.05/05 .\
~
~ II.)
LECEND U\
~~ 01
. IRON PIN FOUND Seale 1- = 50 ft
-
......... :~
'" N/F
WANDA H. GOINS ~~
DB. 1642/1401
TM. 4260518
Njr
LARRY R. SUMPTER, ET UX
DB. 1647/720
TM. 4260509
E:A$CMENT PlAT
26. SANITARY S8Jf8R 8AS8118NT (6525: sq. FT.)
ON N8Jf LOT A. SUBDIVISION
FOR KATH8R1N8 D. UONARD
MAP BOOK 7, PM;[ 76M
CI7Y OF' ROANOKC. vrffG/NIA
CURRENT OWNER: CITY OF ROANOKE
~ 17. IlIlNI
DISk 7f
~ PIIID'lUIID ~
CLARK SURV.'6YINC
"-ca IMr un
~ WIlt3NM
"",.., (MIl) ~-IJ06
NOTES:
TAX I ..260506
ACQUIRCD IN: INST. 9702202.3
NO TITLE REPORT F"URNISHED
SCALE: ,. - .50'
TOT~ P.05
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 10, 2000
Sandra H. Eakin
Deputy City Clerk
File #2-67-68
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34630-010400 authorizing the donation of two
parcels of land identified as Tax Map Nos. 6061023 and 6061024, upon certain terms and
conditions, for purposes of the Comprehensive Parks and Recreation Plan, said property
is presently owned by the Ridgewood Park Neighborhood League and is offered to the City
as a donation for park purposes. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Tuesday, January
4, 2000.
Sincerely, /J
"'" I 1, r ~~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Kenneth L. Bevins, President, Ridgewood Park Neighborhood League, 759
Hemlock Road, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Diane S. Akers, Budget Administrator, Office of Management and Budget
John W. Coates, Manager, Department of Parks and Recreation
Wayne T. Wilcox, Parks Planner
Sarah E Fitton, Engineering Coordinator
C:\MyFiI..~an4.wpd
~
"
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 2000.
No. 34630-010400.
rJC-
AN ORDINANCE, authorizing the donation of two parcels of land identified as Tax Map
Nos. 6061023 and 6061024, upon certain terms and conditions, for purposes of the Comprehensive
Parks and Recreation Plan; and providing for an emergency.
WHEREAS, when the City's Comprehensive Parks and Recreation Plan was adopted in 1981,
it identified problems with the inequitable distribution of parks in the City; and
WHEREAS, development of a park in the Ridgewood area of the City would provide a
partial solution to the problem; and
WHEREAS, the Ridgewood Park Neighborhood League (''League'') presently owns two
parcels ofland adjacent to two vacant City owned parcels, and have offered these parcels to the City
as a donation for park purposes.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager is authorized to execute the necessary documents to accept the
donation of property from the League identified as Tax Map Nos. 6061023 and 6061024 in a form
acceptable to the City Attorney and as further set forth in the report to this Council dated January 4,
2000.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage,
ATTEST:
City Clerk.
AIridgeord. wpd
f{ECEIVED
C IT '( r: L t P' (~;. ,:- r v'-
.99
21 I)"."(1'
..
January 4, 2000
Report No. 99-389
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Property Rights Donation - Ridgewood Park
The attached staff report was considered by the Water Resources Committee
at its regular meeting on December 20, 1999. The Committee recommends that
Council authorize the City Manager to execute the necessary documents to accept
the donation of property identified by Tax Nos. 6061023 and 6061024, in a form
approved by the City Attorney, in accordance with conditions stated in the attached
report.
Respectfully subml!.ted,
?~;ly
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:KBKafm
Attachment
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
George C. Snead, Director of Public Safety
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sherman M. Stovall, Acting Budget Administrator
John W. Coates, Manager, Parks & Recreation
Wayne T. Wilcox, Parks Planner
Sarah E. Fitton, Engineering Coordinator
Ken Bevins, President, Ridgewood Park Neighborhood League
Report No. 99-389
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
December 20, 1999
FROM:
tr1e~bers, Water Resources Committee
~ 11.~
'l"'!!" ~K~.J~!rector, Utilities and Operations thru
~ames D. -RItChie, Acting City Manager
TO:
SUBJECT: PROPERTY RIGHTS DONATION
RIDGEWOOD PARK
I. Background in chronological order is as follows:
A. Comprehensive Parks & Recreation Plan, adopted into the City's
Comprehensive Plan in April 1981 , identified problems with
inequitable distribution of parks in the City, especially in the areas
annexed in the 1970's. See attached memo dated 11/5/99.
B. Development of a park in the Ridgewood area would provide a partial
solution to this problem. There are two vacant City-owned parcels
identified by Tax Map Nos. 6061019 and 6061020 that could be
utilized for park purposes. See attached map.
II.
Current Situation is as follows:
A. Two adiacent parcels identified by Tax Map Nos. 6061023 and
6061024 are currently owned by the Ridgewood Park Neighborhood
League, and have been offered to the City as a donation for park
purposes. See attached letter dated 12/1/99.
B. Authorization is needed to proceed with procurement of title reports
and document preparation for acceptance of the two adjacent parcels
for park purposes, in a form approved by the City Attorney.
Members, Water Resources Committee
PROPERTY RIGHTS DONATION
RIDGEWOOD PARK
December 20, 1999
Page 2
III.
Issues in order of importance are:
A. Need
B. Timing
C. Cost to City
IV. Alternatives in order of feasibility are:
A. Water Resources Committee recommends that City Council authorize
the City Manager to execute the necessary documents to accept the
donation of property identified by Tax Nos. 6061023 and 6061024 in
a form acceptable to the City Attorney. Acceptance of said property
to be subject to a satisfactory title report and an acceptable
environmental inspection.
1. Need for property to develop a new park is met.
2. Timing to acquire suitable park property while it is available is
critical. Ridgewood Park Neighborhood League has been and
continues to pay taxes on this property and is eager to donate.
3. Cost to City for acquisition of the property is the cost of deed
preparation and recording. Ongoing operational expenses for
the new park are estimated to be between $8,000 and $12,000
annually. Funding is available in the Maintenance of Parks
account 052-4340-2049.
B. Water Resources Committee does not recommend that City Council
authorize the City Manager to execute the necessary documents to
accept the donation of property identified by Tax Nos. 6061023 and
6061024 in a form acceptable to the City Attorney. Acceptance of
said property to be subject to a satisfactory title report and an
acceptable environmental inspection.
1. Need for property to develop a new park is not met.
Members, Water Resources Committee
PROPERTY RIGHTS DONATION
RIDGEWOOD PARK
December 20, 1999
Page 3
2. Timing to acquire suitable park property while it is available is
not met.
3. Cost to City is zero, however cost of locating suitable park land
at a later date may increase significantly.
V. Water Resources Committee recommends that City Council authorize the
City Manager to execute the necessary documents to accept the donation
of property identified by Tax Nos. 6061023 and 6061024, in a form approved
by the City Attorney, in accordance with Alternative "A".
JDR/KBK/SEF
Attachments
cc: City Attorney
Director of Finance
Director of Utilities and Operations
Director of Public Safety
Assistant to City Manager for Community Relations
City Engineer
Acting Budget Administrator
Manager, Parks & Recreation
Parks Planner
Engineering Coordinator
6060706 5 C'II
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December 1, 1999
John Coates, Manager
Department of Parks & Recreation
210 Reserve Avenue, SW
Roanoke, VA 24016
RE:' Ridgewood Park properties
Dear John:
The Ridgewood Park Neighborhood League purchased two
properties in our neighborhood for the development of a
neighborhood park. Their tax ID numbers are 6061023 and
6061024. We desire to donate these properties to the City.
If the City accepts this offer, please have the properties
dedicated for park use. We would also hope that the two
adjacent City-owned properties would be part of the park.
Sincerely,
/f/d' g~ ~..
Ken Bevins, President
Ridgewood Park Neighborhood League
· Roanoke City Parks & Recreation
210 Reserve Avenue. SW * Roanoke. VA 24016 * 540-853-2236 * FAX 540-853-1287
MEMO
To:
From:
Subject:
Date:
George C. Snead - Director of Public Safety W.
John Coates - Manager of Parks & Recreatio~
Ridgewood Park land acquisition
November 5, 1999
This memo is to express the Department's support for accepting into the parks system two
properties on Hemlock Road, NW, for development into a new park. These properties are
currently owned by the Ridgewood Park Neighborhood League, which has been eager to donate
them since 1997. The two properties, shown as 6061023 and 6061024 on the attached drawing,
are valued at $11,000 each, for a total of $22,000. Immediately adjacent to these properties are
two City-owned properties, which would be added to them to create a park of about 2.11 acres.
The proposed park fits into the current Comprehensive Parks & Recreation Plan, adopted
into the City's Comprehensive Plan in April 1981. The attached excerpts from that Plan refer to
problems with the inequitable distribution of park lands throughout the City, especially in the
areas annexed in the 1970's. Developing this park will be a partial solution to this problem.
Unfortunately, the Comprehensive Plan is not specific about these properties, so it must be
amended. P&R intends to include this project in the new Comprehensive Parks & Recreation
Master Plan which could amend the City's Comprehensive Plan as soon as April 2000.
Based on our site evaluation, the following list represents a typical park for a site of this size
and character. The site is not large enough to accommodate formal playing fields (baseball,
softball, soccer, or football), although the main open area could remain open for casual outdoor
play. Parking is not considered necessary for two reasons: the small size of the park does not
accommodate a large feature like a parking lot, and most visitors are anticipated to come from a
small area within walking distance. A more detailed master plan will be developed with the
participation of nearby residents and the League.
Item Quantity Unit cost Cost
Play structure 1 $35,000 $35,000
Play surfacing under structure 1 5,000 5,000
Picnic shelter, 20'x30' 1 25,000 25,000
Picnic tables 5 600 3,000
Grills 2 300 600
Trash cans 1 800 800
Basketball court (not lighted) 1 15,000 15,000
Sandblasted sign 1 1,600 1,600
Drinking fountain 1 1,500 1,500
Landscaping 1 2,000 2,000
Field turf renovation 1 5,000 5,000
Total $96,500
111\199
MH10-SNEAD DOC
\'
Funds for this work could be allocated from the 1997 bond referendum for Neighborhood
Park Improvements (Project Accounts 008-052-9703 & 008-052-9662 in the Capital
Improvement Program for Fiscal Years 1999-2003). I anticipate that the League would continue
to support the development of the park by pursuing grants, e.g., from the Neighborhood
Partnership, and by providing volunteers at work days.
Mike Loveman, Superintendent of Parks & Grounds, and Wayne Wilcox, Parks Planner,
estimated the operational impacts of the new park as an additional annual cost of $8,000-12,000.
These costs cover routine maintenance of the property, including mowing, trimming and general
cleanup. Mr. Loveman considers that the Department has adequate staffing and equipment for the
additional work.
I understand from Kit Kiser that a Phase 1 Environmental Site Assessment will be needed
before accepting the properties.
I also understand that if you and Mr. Ritchie concur with our support, the remaining steps
will be:
1. Prepare a report for the Water Resources Committee.
2. Amend the Comprehensive Plan to designate the properties as park lands.
3. Prepare a report for City Council to receive the donation.
4. Prepare the deed and receive title to the properties.
Please assist us by serving as an advocate for this project through these steps.
pc: Jim Ritchie, Acting City Manager
Diane Akers, Acting Assistant City Manager
Kit Kiser, Director of Utilities
Wayne Wilcox, Parks Planner/Landscape Architect
Ken Bevins, Ridgewood Park Neighborhood League
II/;I'~' MEMO.SNEAD DOC
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Excerpted from the 1981 Comprehensive Parks & Recreation Plan
~~~""::='.-'---~~';':I_-;]i,b"'....,., ~':'~~~'~!~1..._
-"-.--.-... ..~-
-~~::O-JEt1-
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7. Deficiencies of Existing Facilities and the Needs of the Community for New
Facility Development, Expansion and/or Closure
All four quadrants of the City are deficient in neighborhood facilities. This
is illustrated in the "Neighborhhod Catchment Areas".Map in the Large-Scale
Assessment Section of the Workbook. The order of deficiency in neighborhood
parks per quadrant, from most deficient to least, is: NW, NE, SW and SE. There
is a need for more adequately distributed neighborhood facilities. New develop-
ment and rehabilitation in this area appear necessary.
The NW, NE and SW quadrants are also deficient in citywide facilities. You are
referred to the IIC i ty-Wi de Catchment Areas" Map in the Large-Sea I e Assessment
Section of the Workbook. The cumulative total of the neighborhood and city-wide
park deficiencies is illustrated in the "Deficient Areasll Hap and the IIQuadrant
Analysis" chart, both in the Large-Scale Assessment Section of the Workbook.
Compared to both national and Virginia State Standards, the NW and NE quadrants
are deficient in park acreage. While the SW quadrant is deficient in park acre-
age when compared to the national standard, the SE quadrant is the only quadrant
not deficient in park acreage, even with the exclusion of Mill Mountain's large
acreage. However, there are park land distribution problems in the SE quadrant.
Clearly, the deficient quadrants need to be provided with increased park land as
well as adequate distribution of facilities in order to bring them up to accept-
able levels of recreation amenity. This analysis has pinpointed areas which should
be targets for new development and the inventory has determined which existing
faci I ities most require rehabil itation. Through the publ ic participation process,
these findings were scrutinized and tailored to the actual needs of the citizenry.
This iterative approach has been ~ost successfuly in providing a new way of looking
at the way the community uses the City's parks.
\'
22
"'\
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--.ftOIiif.7~~~-w~Alr.m:~~__ no::::~~~ IP.!I !-.,'!llI...
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for parks and recreational purposes hAS not yet been realized. Similarly, many
neighborhood parks are also underdeveloped, while the demand for neighborhood based
recreation opportunities has increased due to neighborhood revital ization and the
current energy situation. Facil ities in many parks are also outdated because of
the changing age structure of the service area population.
Lack of Specialized and Innovative Facilities
The overall analysis of existing park and recreation'system also indicates that it
lacks in the areas of specialized and innovative facilities, such as, indoor and
outdoor facilities for handicapped and special population, indoor pools and tennis
courts, water sports, golf courses, adventure playgrounds, etc. The demand for
physical fitness related facilities, such as, jogging and bike trail has significantly
increased in recent years. At the present time, about 3.0 miles of shared right-of-
way on Wiley Drive along Roanoke River is the only designated biking facility and
there are no jogging or physical fitness trails in the City of Roanoke.
Inequitable Distribution of Park land
The City of Roanoke has sufficient acreage of park land, but it is not distributed
evenly throughout the City because the park system is made up of parks, mostly ac-
quired through donations, which do not fully meet the needs of every City neighbor-
hood. Overall, the City has 2.2 acres of neighborhood park land per 1,000 persons,
which is far less than the national standard of five (5) acres of neighborhood park
I and per 1 ,000 persons.
Annexation Area Deficiency
The 1976 annexation of 15.837 square miles of afljoining Roanoke County increased the
land area and the population of the City by 58% and 14% respectively. However, no
public park and recreational facilities were located in the areas, except for the
Chestnut Ridge Campground, owned and maintained by the Blue Ridge Parkway Commission.
Even today, most annexation area residents are dependent on the recreation facilities
located within the old pre-annexation boundaries of the City.
~ack of Integrated Park System
Several previous. studies have proposed the development of a unified park system along
the City.s waterways. Several existing parks are located along the Roanoke River and
Tinker Creek, and this offers an excellent opportunity to develop a linear park system
utilizing the flood areas along the Roanoke River and its tributaries.
Security Problems
The results of the questionnaire survey and publ ic meetings/workshops have pointed
out that the lack of security, real or perceived, is the number one consideration
which Roanokers have about using the parks. Safe parks are a major goal which the
publ ic voiced on many occasions and through many of the channels of public participa-
tion. Much of this is related to lighting, which is often inadequate, poorly located
or non-existant. Another issue in this regard is automobiles. Often, parks are not
provided with adequate barriers and restraints and therefore cars are driven 'into the
courts, fields and interior sections of the parks. This leads to a proliferation of
42
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I%';:~.::;~ ---'-~"'~~~.--...o ~~....a.._--....
....~..__ ll=~.~_ ~
~-''''~~'1'.:'I!''!... ....__ ~
D Issues
First Priority
Many underdeveloped parks --not realizing their full potential
Parks system has many outdated and/or deteriorated facilities
Inequitable distribution of parks and recreation facilities
Lack of facility planning based on future maintenance and operations costs
Insufficient water-based recreation facilities
Lack of active citizen participation in the decision-making process
The entire concept (definition and role) of parks, recreation and open space must
be re-exami ned
Need for linkage among selected parks and types of parks suggests a need for an
overall open space system and master plan
Lack of coordinated and visible security effort in the parks; facilities deter-
iorate due to vandalism and misuse
Need for an easi ly recognizable "image" for the parks system which would foster
pride, awareness and interest by residents and visitors
Identification and rapid response to planting and grading problems and abuse can
prevent major deterioration
City-wide facilities should be analyzed and evaluated to minimize duplication
Second Priority
Uncoordinated user and facility relationship due to shifts in user groups
Private, public and commercial sectors generally do not provide sufficient of suit-
able recreational opportunities in changing, unstable or low income neighborhoods.
Insufficient publicly-provided recreational opportunities for the handicapped and
institutionalized
Inadequate education of citizenry regarding parks and recreation; need for:
(a) Education to better use of leisure time;
(b) Heightened awareness of alternate parks and recreation opportunities;
46
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____ -"'-II-
....-
-
~~~,...::;,,::~~....--.----~~ ---~4,~
c. Recommendations
The Citizens' Advisory Committee has made specific recommendations relative to
many issues dealing with the improvement of the overall park system of the City.
Major issue ca tego ri es are:
I. Physical Improvement
II. Programs
III. Operations/Maintenance
IV. Strategies
An Brssue-Recommended ActivityU format has been utilized to organize C.A.C.'s
recommendations.
Administrative comments have been included in order to provide a more realistic
context for the implementation of the C.A.C.'a recommendationa.
Funds for implementing most of the recommendations requiring initial capital out-
lays, such as, land acquisition, nursery, bike trails, golf courses, pools, etc.,
have not been identified at this time.
I. PHYSICAL IMPROVEMENTS:
A. Issue:
UneQual distribution and deficiency of park land.
Activity: Acouisition. lease. easement, or other arrangements to
acquire use of additional park land throughout the City to
meet accepted Virginia State and National Standards. This
activity is particularly recommended for the recently
annexed ar~as of the City.
Comments: Not feasible to remove park lend deficiency in all areas
of the City over the next 20 years due to the high cost of
land, park development operations, maintenance, etc.
Alternative approach would be to concentrate efforts on
developing small neighborhood parks in critically needed
areas or the City contingent upon the availability of the
needed funds from public and private sourc~s. Local standards
could be established to acquire future park sites.
8. Issue:
Access and general availability.
E.S
,.
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,
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::I :-SE COUNCIL OF THE CITY OF ROl\.NOKE, VIRGI~EA,
4 <
/
The 13th day of April, 1981.
No. 25531.
A RESOLUTION approving and adopting a Parks and Recreation
Plan as an element of the City's Comprehensive Plan.
WHEREAS, S15.1-446.l, ~ ~I Code of Virginia (1950),
as amended, requires the City Planning Commission to prepare
and recommend to the City Council a comprehensive plan for
the physical development of the City, which plan is also
required by S2-325, Code of the City of Roanoke (1979), as
amended.
WHEREAS, the Planning Commission has reviewed, approved
and adopted a certain Parks and Recreation Plan as part of
the City's Comprehensive Plan, and has by resolution dated
April 1, 1981, certified it to the Council with the recomrnen-
dation that it be approved and adopted by Council.
..
WHEREAS, the notice and public hearing requirements
required to be met by Si5.1-450, Code of Virginia (1950), as
amended, before the Council may adopt and approve an element
of the Comprehensive Plan, have been met.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. This Council approves and adopts as an element of
the City's Comprehensive Plan the Parks and Recreation Plan
as certified to Council by the City Planning Commission.
\'
RECEIVED
CITY (:LEF1<":: 'q"r C'-
.99 rf~ 21 P 3 :04
January 4, 2000
Report No. 99-392
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Easement on City Owned Property
Tax No. 6460103 - Adjacent to Innotech
Appalachian Power Company
The attached staff report was considered by the Water Resources Committee
at its regular meeting on December 20, 1999. The Committee recommends that City
Council schedule a public hearing for January 18, 2000, and lacking any comments to
the contrary, authorize execution of the appropriate document granting an easement
across City-owned property to Appalachian Power Company, in accordance with
conditions stated in the attached report.
Respectfully submitted,
pf~a~fi::e
Water Resources Committee
LFW: KBK: afm
Attachment
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Report No. 99-392
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
December 20,1999
FROM:
~~~bers, '!"'tater Resources Committee
~13~
~tc&. ~W, I>irector, Utilities and Operations thru
()James'~chie, Acting City Manager
TO:
SUBJECT: EASEMENT ON CITY OWNED PROPERTY
TAX NO. 6460103 - ADJACENT TO INNOTECH
APPALACHIAN POWER COMPANY
I. Backoround in chronological order is as follows:
A. Vacant City-owned property identified by Tax No. 6460103 lies adjacent to the
proposed site currently being developed for Innotech, Incorporated, a division
of Johnson & Johnson Vision Products (Innotech).
B. Appalachian Power Company (APCO) has been reauested to provide electric
service to the Innotech site. APCO proposes to provide the power through
overhead facilities across City-owned property. See attached plat.
II. Current situation is as follows:
A. Development of the new Innotech site adjacent to the City-owned property is
currently underway.
B. A twenty-foot easement across City-owned property has been reauested by
APCO in order to extend the line to provide electric service to the adjacent
parcel.
III. Issues in order of importance are:
A. Need
B. Timino
Members, Water Resources Committee
EASEMENT ON CITY OWNED PROPERTY
TAX NO. 6460103 - ADJACENT TO INNOTECH
APPALACHIAN POWER COMPANY
December 20, 1999
Page 2
IV. Alternatives in order of feasibility are:
A. Water Resources Committee recommends that City Council schedule a oublic
hearina for January 18, 2000, and lacking any comments to the contrary,
authorize the execution of the appropriate document, in a form approved by the
City Attorney, granting an easement to APCO across City-owned property.
Said easement shall be for the purpose of extending the existing overhead
electric power line to provide electric service to the adjacent parcel.
1. Need for easement to allow extension of the electric power line is met.
2. Timina to allow extension as soon as possible is met.
B. Water Resources Committee does not recommend that City Council schedule
a public hearing for January 18, 2000, and lacking any comments to the
contrary, authorize the execution of the appropriate document, in a form
approved by the City Attorney, granting an easement to APCO across City-
owned property. Said easement shall be for the purpose of extending the
existing overhead electric power line to provide electric service to the adjacent
parcel.
1. Need for easement to allow extension of electric power line is not met.
2. Timing to allow extension as soon as possible is not met.
V. Water Resources Committee recommends that City Council schedule a public
hearing for January 18, 2000, and lacking any comments to the contrary, authorize
execution of the appropriate document granting an easement across City-owned
property to Appalachian Power Company, in accordance with Alternative nAn.
JDRlKBKlSEF
Attachments
cc: City Attorney
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
MAP NO. 3780-2058-4 and 229A-3
PROPERTY NO. I
THIS AGREEMENT, made this
W. O. 750-0011
1. O. 99-1173
23rd day of November. 1999, by and between
the CITY OF ROANOKE, a municipal corporation existing under the laws of the
Commonwealth of Virginia, herein called "GRANTOR," and APPALACHIAN POWER
COMPANY, a Virginia corporation, herein called " APPALACHIAN."
WIT N E SSE T H:
THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00), the
receipt of which is hereby acknowledged, the GRANTOR hereby gives license and permit to
APPALACHIAN, its successors and assigns, and the right, privilege and authority to said
APPALACHIAN, its successors and assigns, to construct, erect, operate, and maintain a line or
lines for the purpose of transmitting electric power overhead on the property of the City of
Roanoke, further identified on Roanoke City Tax Map number 6460103 in the City
of Roanoke, Virginia.
BEING a right of way and easement, in, on, along, through, over,
and across said lands for the purpose of extending from Appalachian's
existing pole 229-263 to provide service to Innotech as shown on that
certain Appalachian Power Company Drawing V-I 047, dated
November 15, 1999, entitled "Proposed Right of Way on Property of
City of Roanoke", attached hereto and made apart hereof.
THIS INSTRUMENT PREPARED BY APPALACHIAN POWER COMPANY
P. O. BOX 2011, ROANOKE, VIRGINIA z.4011
TOGETHER with the right to said APPALACHIAN, its successors and assigns, to
place, maintain, inspect, and add to the number of poles, crossanns, wires, cables, transformers,
guys, and anchors in, on, and under the above referred to premises; and at Appalachian's option,
remove from said premises any obstruction which may endanger the safety or interfere with the
use of said poles, crossanns, cables, transformers, guys and anchors; and the reasonable right of
ingress and egress to and over the premises above referred to and any of the adjoining lands of
the GRANTOR, at any and all reasonable times, for the purpose of patrolling the line, or
repairing, renewing or adding to the number of said poles, crossanns, wires, cables, transformers,
guys and anchors; and for doing anything necessary or useful or convenient for the enjoyment of
the rights herein granted; also the privilege of removing at any time any or all of said
improvements erected in, on, or under said land. The GRANTOR hereby grants, conveys and
warrants to AppalachianPower Company a nonexclusive right of way easement for electric
facilities.
In the event APPALACHIAN should remove all of said Appalachian's facilities from
the lands of the GRANTOR, then all of the rights, title and interest of APPALACHIAN in the
right of way and license hereinabove granted, shall revert to the GRANTOR, its successors and
asSIgns.
APPALACHIAN agrees to indemnify and save harmless the GRANTOR against any and
all loss or damage, accidents, or injuries, to persons or property, whether of the GRANTOR or
any other person or corporation, arising in any manner from the negligent construction,
operations, or maintenance, or failure to properly construct, operate, or maintain said
Appalachian's facilities.
TO HAVE AND TO HOLD the same unto Appalachian Power Company, its successors
and assigns.
Upon recordation of this agreement Appalachian accepts the terms and conditions
contained therein.
WITNESS the signature of the City of Roanoke by
. its City
Manager, and its municipal seal hereto affixed and attested by MARY F. PARKER, its City
Clerk pursuant to Ordinance No.
adopted on
CITY OF ROANOKE
CITY MANAGER
ATTEST:
CITY CLERK
STATE OF VIRGINIA)
) TO-WIT:
CITY OF ROANOKE )
The foregoing instrument was acknowledged before me this
day of
. 1999, by
. City Manager
for the City of Roanoke, Virginia.
NOTARY PUBLIC
My Commission Expires
DEC-09-1999 09:42
ROANOKE DISTRICT OFFICE
I
. I
EXISTING POLE
._~ _____ 2~26J
---
EXISTING
OIERHENJ UHE
EXISTING POLE.
2.29-264
PROPERTY
OF
CITY OF
RO~OKE
E.XISTlNG POLE
229-265
PARCEL
6460103
EXISTING POLE
229-266
PROPERTY OF
ROANOKE CfTY SCHOOL BOARD
rwlWAM FLEMING HIGH $CHOOU
PARCEL
6460102
i"l
~ PROPOSED
RIGHT OF WAY
.. EASEMENT AREA
CITY OF ROANOKE. VIRGINIA
T.D.665020
MAP SECTION 3780-205 84 & 229 A3 ~_
~~-----~ ./--
15409852988 P.02/02
STERUNCMOOD
APARTMENTS
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PROPOSED POLE - - - - - - f -=-=-=-=-=~~.
205-3531 I - - -
<TO BE L.OCATED 20' ORA I NA(.~ 6M~I.l'N1'
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PROPERTY OF
INNOTECH
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APPM.ACH1AN POWER COMPANY
VIRGINIA REGION - ROANOKE, VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
CITY OF ROANOKE
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RECEIVED
CITY CLU::!" ! CT' a
.99 m=r, 29 n q .')~:
January 4, 2000
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Sewer Exemption Meter Credit Program
The attached staff report was considered by the Water Resources Committee at
its regular meeting on December 20, 1999. The Committee recommends to City
Council the change to the sewer exemption meter program which would require all
customers, where practical, to place the meters in meter boxes to facilitate reading of
these meters by city employees in accordance with Alternative "B" of the attached
report in order to maximize operational efficiency and to avoid increased costs of
manual processing with an effective date of February 1, 2000.
The Committee, also, recommends that City Council schedule and hold a public
hearing to give the public an opportunity to comment before Council enacts this
change.
Respectfully submitted,
;;f~TY
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:KBK:afm
Attachment
cc: William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Jesse Hall, Deputy Director of Finance
Jesse H. Perdue, Jr., Water Department Manager
Dana D. Long, Chief of Billings & Collections
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.w., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JAMES D. GRISSO
Director of Finance
JESSE A. HALL
Deputy Director
December 20, 1999
Members of Water Resources Committee
Roanoke, Virginia
RE: Sewer Exemption Meters
Dear Ms. Wyatt and Members of the Water Resources Committee:
The current procedures for sewer exemption meters provide poor intemal control and
create operating inefficiencies due to manual processing. On September 20, 1999, the
Office of Billings and Collections implemented a new water/sewer billing system. This
system offers us new opportunities for enhanced services and has moved us into an
environment that is more automated. We need to continue to take advantage of
automation by moving away from manual processes.
This past year has brought to the forefront the city.s need for a long-term water
conservation plan. This has also created an opportunity to increase our efforts in
conservation while taking advantage of automation and operational efficiency.
I concur with the Recommendation A in the attached report. However, if this
Committee would not prefer this altemative, I fully support and concur with
Recommendation B. Either altemative would provide for operational efficiency, cost
avoidance, water conservation and have little impact on commercial operations.
~1~
Director of Finance
JDG:s
Attachment
c: James D. Ritchie, Acting City Manager
WIlliam M. Hackworth, City Attomey
Kit B. Kiser, Director, Utilities and Operations
Jesse Hall, Deputy Director of Finance
Jesse H. Perdue, Jr., Manager, Water Department
"
December 20, 1999
Members of the Water Resources Committee
Roanoke, VIrginia
Re: Sewer Exemption Meter Credit Program
Dear Chairperson Wyatt and Members of the Water Resources Committee:
I. Background:
A The City of Roanoke has had in eff~ct a program whereby residential
customers and commercial customers can apply to the Director of
Utilities and Operations for permits to install a sewer exemption
meter which is used to obtain credits on their water/sewer bill. Out
of 40,000 customers, there are 279 sewer exemption meters privately
owned by both residential and commercial customers. Residential
customers own 215 of these meters and commercial customers own
64. Sewer exemption meters are used primarily for lawn and garden
watering.
There is also a swimming pool credit program based on volume
calculated from the pool dimensions and an irrigation meter program
involving city-owned meters installed in the right-of-way and used
only for irrigation. The latter two programs are not addressed by this
report.
B. Once customers install the sewer exempt meter, they register with the
Office of Billings and Collections and subsequently mail in their
meter readings to obtain a credit on the sewer portion of their bill.
Adjustments are manually calculated and entered into the computer
billing system. The majority (65.4%) of the residential credits range
from $1.47 - $25.00. This manual process is particularly
burdensome because customers frequently fail to mail in their
readings and later call inquiring about a credit which results in
manual re-calculations and re-mailing of the bill.
II. Current Situation:
A The City of Roanoke has endured the worst drought in our histoxy.
Through an extensive public information campaign, we have asked
citizens to conserve water through whatever means available. While
some conservation measures help in the immediate short term, a long
"
I
Members of the Water Resources Committee
December 20, 1999
Page 2
term conselVation plan is essential to protecting our water supply.
This is an appropriate time to examine existing programs that may be
counter to conselVation efforts.
B. On April 5, 1999, City Council eliminated the permits for sewer
exemption meter credits effective May 1, 1999 due to the low water
levels in the Carvin's Cove reselVoir.
In September 1999, a new water/sewer utility billing program was
implemented to allow us to maximize the benefits of automation.
Manual programs such as sewer exemption meter credits will not
allow optimal use of the new system.
III. Issues:
A Cost Avoidance
B. Operational Efficiency
C. Water ConselVation
D. Impact on Commercial Customers
IV. Alternatives, in order of feasibility:
A. Water Resources Committee recommend to City Council the
elimination of sewer exemption meter program for residential
customers only. The sewer exemption meter credit program would
continue for those commercial customers whose water use is
essential to their business operations. Where practical, commercial
customers would be required to place meters in a meter box as
outlined in Attachment A.
1. Cost Avoidance will be realized.
2. Operational Efficiency will be realized.
3. Water ConselVation will be positively impacted.
4. Most commercial customers would receive little impact. Some
commercial customers would incur meter installation expense.
Members of the Water Resources Committee
December 20, 1999
Page 3
B. Water Resources Committee recommend to City Council changes to
the sewer exemption meter credit program whereby both residential
customers and commercial customers, where practical, would be
required to place meters in a meter box which could be read by the
City's meter readers. This program as outlined in Attachment A
would have no .. grandfathering" of prior procedures.
1. Cost Avoidance will be realized, but to a lesser degree than A
above. We would still be incurring staff and operational costs.
There would be some cost savings for customers.
2. Operational Efficiency will be realized, but to a lesser degree
than A above. Benefits of automation would be realized;
however, staff would still be involved in reading the meters,
generating and bills, handling inquiries, and mailing bills.
3. Water Consezvation will be negatively impacted as an incentive
for water saving will be removed.
4. Residential customers will incur meter installation expense.
5. Commercial Customers would receive little impact. Some
customers would incur meter installation expense.
C. Water Resources Committee recommend to City Council no changes
to the sewer exemption meter credit program. This program would
resume upon lifting of the mandatory consezvation measures or when
so enacted by City Council.
1. Cost Avoidance will not be realized. This program would
continue with staff intensive manual processing.
2. Operational Efficiency will not be realized. The benefits of
automation would not be realized.
3. Water Consezvation will be negatively impacted as customers
would have no incentive to save water. The issuance of credits
encourages non-essential water use.
4. Commercial Customers would have no impact.
Members of the Water Resources Committee
December 20, 1999
Page 4
V. Recommendation:
Authorize Alternative A. which recommends the elimination of the sewer
exemption meter program for residential customers only which will
maximize operational efficiency, avoid increased costs of manual
processing, and provide for long term water conseIVation; and, provide for
an amendment to ~26-27 of the Code of the City of Roanoke.
Sincerely,
~;Q~
Dana D. Long, Chief
Office of Billings and Collections
DDL:s
Attachments
c: James D. Ritchie, Acting City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jesse Hall, Deputy Director of Finance
Jesse H. Perdue, Jr., Manager, Water Department
Attachment A
Proposed Sewer Exemption Meter Program Procedures:
Customers desiring sewer credits for use of water that does not enter the sanitary
sewer system must obtain and install an AWWA approved meter in a standard meter
vault as per the attached diagram. The meter is to be located between the City's water
meter and the structure or dwelling on the customer's property. Meter readings will be
obtained by the City's meter readers during the regular meter reading cycle. These
readings will be automatically uploaded into the new water/sewer billing system to
generate an automatic credit on the customer's regular bill.
It is important that the meter be placed in a vault as depicted on the attached diagram
to ensure the ease in locating the meter and to ensure the safety of the meter readers.
Meter readers due to time and safety concerns will not be able to enter into backyards
or heavily landscaped areas to read meters.
There will be no "grandfathering" of existing meters which are not located in a meter
vault.
Additional Draft Procedures:
1. A customer or their plumber will be required to obtain a plumbing permit and to
purchase an AWWA approved meter.
2. The sewer exemption meter must not be attached directly in line with the customer's
service line prior to the line entering the structure. The sewer exemption meter shall be
placed on a "r off the service line.
3. The sewer exemption meter must be located between the City's water meter and the
structure on the customer's property. This will allow City meter readers to easily locate
the meter in a safe and efficient manner.
4. Consumers are allowed to install any standard meter vault and setter as long as the
following requirements are met:
a. The meter can be easily removed for installation and maintenance.
b. The meter depth from the top to ground shall be a minimum of 12-15 inches.
c. The meter vault must be 2 feet in depth from the top of the ground.
d. The diameter of the vault opening shall be a minimum of 18 inches.
5. Once the customer or their plumber has completed the installation, a plumbing
inspection must be scheduled with the Roanoke City Building Inspections Department.
6. These procedures do not apply to city-owned irrigation meters and to large
commercial sewer exemption meters or to commercially owned sewer exemption
meters where it would be impractical or impossible to locate the meter in a meter vault
as per the diagram.
Estimated costs to the customer to install a sewer exemption meter:
Meter $23.00
Plumbing Permit $20.20
Do-it-yourself installation of the meter vault $50-$80 depending on quality of materials
used
Plumber's installation $200+ depending on hourly rates
^"
------------. r,
Subtraction Meter
D'etail
Sewer
Installa tion
Detail
P'~$linc
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Uno to nouSet
'Exlsllnc Waler Senlee
~ Exisllnc Riehl of 'Il'oy I.ine
. Ho Scale
pv
Sewer Exempt Meter Accounts
Note: some accounts have both sewer exempt meters and irrigation meters
Citizens
Number of accounts
= 213
2 Nurseries = 2
-Cindy's Greenery - 1
Obenchains - 1
Misc Businesses = 33
*(see list below)
Mfg = 9 accounts
Valley Rich Dairy 4 meters
Walker Foundry
Gifford Hill Concrete 3 accounts
Coca Cola
Roanoke Electric Steel
Roanoke Linen
Rainbo Bread
Roanoke Concrete Supply
Roanoke City Mills
Exterminators - 1
Lawn Dr - 1
Roanoke Country Club - 1
Church - 5 @ St Andrews
* Miscellaneous includes businesses such as Shenandoah Life, Roanoke Times,
Faison, AEP, Grand Piano, Brandon Oaks, Glen Associates, VA Hospital, Valley View
Assoc., Halmode Apparel, JC Penney, N & W, Carilion, Fast Service Laundry
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.w., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKI:'II
Deputy City Clerk
January 11, 2000
File #51
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C.
P. O. Box 20068
Roanoke, Virginia 20068
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 34610-010400 rezoning property located on the
southeast side of Orange Avenue, N. E., approximately 150 feet north of its intersection
with Mecca Street, N. E., identified as Official Tax No. 7090408, from LM, Light
Manufacturing District, to C-2, General Commercial District, subject to certain proffers
contained in a petition filed in the City Clerk's Office on October 7, 1999. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, December 20, 1999, also adopted by the Council on second reading
on Tuesday, January 4,2000, and will be in full force and effect ten days following the date
of its second reading.
S~~J.-P~
Mary F. Parker, CMC
City Clerk
MFP:lo
Enclosure
pc: Carson Hurley Enterprises, 2945 Orange Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Charles McGhee, 4127 Mockingbird Hill, N. E., Roanoke, Virginia
24012
Mr. Richard J. Joachim, 2913 Orange Avenue, N. E., Roanoke, Virginia 24012
F & S Building and Remodeling Corporation, 2944 Orange Avenue, N. E., Roanoke,
Virginia 24012
Beth Israel Congregation Cemetery, 920 Franklin Road, S. W., Roanoke, Virginia
24016
C;\MyFil..~an4.wpd
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Edward A. Natt
January 11, 2000
Page 2
pc: Temple Emmanuel Cemetery, 920 Franklin Road, S. W., Roanoke, Virginia 24016
Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
C:\MyFil..~an4.wpd
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34610-010400.
AN ORDINANCE to amend 936.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 709, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Jesus Arellano, has made application to the Council of the City of
Roanoke to have the hereinafter described property rezoned from LM, Light Manufacturing
District, to C-2, General Commercial District, subject to certain conditions proffered by the
applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by 936.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on December 20, 1999, after due and timely notice thereof as required by 936.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that 936.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 709 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
A 2.18-acre, more or less, parcel of land located on the southeast side of Orange
Avenue, N.E., approximately 150 feet north of its intersection with Mecca Street, and
designated on Sheet No. 709 of the Sectional 1976 Zone Map, City of Roanoke, as Official
Tax No. 7090408, be, and is hereby rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to the proffers contained in the Petition filed in the
Office of the City Clerk on October 7, 1999, and that Sheet No. 709 of the Zone Map be
changed in this respect.
ATTEST:
City Clerk.
H; lORD- REZIO-REZ-AreUano-I2-20-99
.()9 PC:' -7 r q '/
.;. '.' .
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
~
fllECEIVEO
C I T Y C ~,. F ~',~ ~ {S G F FIe r-
December 20, 1999
The Honorable David A. Bowers, Mayor
and Members City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Application from Jesus Arellano, to rezone a parcel of land containing 2.18
acres, more or less, being official Tax Parcel No. 7090408, and being located
on the southeast side of Orange Avenue N.E., approximately 150' feet north
of its intersection with Mecca Street N.E., from LM, Light Manufacturing
District, to C-2, General Commercial District, such rezoning to be subject to
certain conditions proffered by the petitioner.
I. Background:
A. Property requested for rezoning is currently vacant and is situated on the
southeasterly side of Orange Avenue N.E., at its intersection with Granby Street
N.E.( see attached Map A).
B. Zoning classification oflands adjacent to and across from the subject property are as
follows: to the north (across Orange Avenue) C-2, General Commercial District; to
the south, east and west, LM, Light Manufacturing District.
C. Lands adjacent to this section of Orange Avenue are a mixture of commercial, Light
Manufacturing, and residential uses (C-2, LM, and RM-2).
D. Dentist office use (Richard J. Joachin, 2913 Orange Avenue) on Tax Parcel No.
7090407, abutting the east side of the property requested for rezoning is a non-
conforming use. This use, located in an LM, Light Manufacturing District, is not
listed in the respective district regulations as a permitted use.
D. Bicycle sales and service use.(Cardinal Bicycle 2901 Orange Avenue) on Tax Parcel
7090405, is primarily a retail sales operation with assembly and repair as incidental
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of Council
Page 2
and accessory uses. This property used primarily used for retail sales is also currently
zoned for (LM). Light Manufacturing uses.
E. Area between the applicant's property and Mecca Street. N.E., currently zoned LM,
Light Manufacturing District has, in effect, functioned as a C- 2, General Commercial
District, for a number of years.
II. Current Situation:
A. PUfJ>ose of the rezoning is to allow for the development and construction of a
building on the property for use as a commercial restaurant.
B. Application includes the following proffered conditions:
1. That the property will be developed in substantial conformity with the
comprehensive development plan prepared by L.A. Gates Company, under
date of October 7, 1999, attached hereto and made a part hereof, subject to
any changes that may be required by the City during development plan
reVIew.
2. No outdoor advertising signs will be located on the property.
C. Orange Avenue/460 East. is a maior arterial highway. During normal hours it
generally carries a heavy flow and volume of traffic. The traffic volume however,
increases to an overload level at peak hours of the day. Traffic signalization along
this highway is functioning below an acceptable level.
D. Virginia Department of Transportation highway plans call for a widening of this
section of Orange Avenue/460 East, within the next 8 to 10 years.
E. Public hearing bv the Planning Commission was held on November 3, 1999. Public
comment was requested. No person in attendance at the public hearing spoke either
in support of or in opposition to the proposed rezoning.
III. Issues:
A. Need and iustification for the rezoning
B. Effect on surrounding properties:
C. Traffic impact:
D. Land use:
Members of Council
Page 3
E. Relationship to the Comprehensive Plan:
IV. Alternatives:
A. Approve the applicant's request to rezone the described parcel ofland from LM,
Light Manufacturing District, to C-2, General Commercial District, subject to the
conditions proffered in the applicant's petition.
1. Need and iustification for the rezoning:
(a) Applicant desires to build and operate a commercial restaurant on the
subj ect property.
(b) Proposed use would be compatible with other existing restaurant uses
in the general area along this section of Orange Avenue.
2. Effect on surrounding properties: Proposed use would have little, if any
effect on surrounding properties in the immediate area.
3. Traffic impact:
(a) Proposed use will increase the level of traffic along this section of
Orange Avenue.
(b) Applicant will bear the responsibility for all costs necessary to
convert the existing 3-way signalized intersection to a 4-way
signalized intersection.
(c) Eastbound and westbound turning lanes will be required and will be
provided at the applicant's expense.
(d) Entranceway into the subject property will be required to be
constructed to a standard consistent with the city's public street
standards.
(e) Applicant's proffered site plan complies with the city's existing
arterial highway set-back requirements for future street widening
plans.
4. Land use:
Proffered site plan will be subject to a comprehensive review to ensure full
compliance with all city regulations governing zoning, erosion and sediment
Members of Council
Page 4
control, storm water management, and the need, if any, for the provision of
public improvements.
5. Relationship to the comprehensive plan:
Request is consistent with the intent ofthe comprehensive plan that available
land should be used in the most appropriate manner.
B. Deny the applicant's request to rezone the described property from LM, Light
Manufacturing District to C-2, General Commercial District.
1. Need and iustification for the rezoning would not be met.
2. Effect on surrounding properties would not be an issue.
3. Traffic impact would not be an issue.
4. Land use: Land will remain in a vacant, idle and unproductive status.
5. Relationship to the comprehensive plan would not be an issue.
V. Planning Commission. by a vote of 7-0. recommended approval of Alternative A. thereby
recommending that City Council approve the applicant's request to rezone the described
parcel ofland from LM, Light Manufacturing District, to C-2, General Commercial District,
subject to the conditions proffered in the applicant's petition.
R:;tfu!~Ubm:litted')t..~ ~
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Barbara N. Duerk, Chairman
Roanoke City Planning Commission
ERT
attachment
cc: Assistant City Attorney
Attorney for the petitioner
,~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Chur.:h Avenue, S.w.. Room -l5o
Roanpke, Virginia 2-l0 11-1530
Telephone: (540) X53-25-l1
Fa.': i54()) X53-1I-l5
~I.-\RY F. PARKER. CMC/AAE
City Ckrk
SA:\DRA H. E.\KI\;
DepUly e'l\ Clerk
October 15, 1999
File #51
Dear Ms. Duerk:
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on October 7, 1999,
from Edward A. Natt, Attorney, representing Mr. Jesus Arellano, requesting that a 2.18
acre tract of land, more or less, located on the east side of Orange Avenue, N. E., (Route
460), approximately 150 feet north of its intersection with Mecca Street, identified as
Official Tax No. 7090408, be rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner.
Sincerely, //
1\ 44.~ JJ" MM-
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc: The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C., P. O.
Box 20068, Roanoke, Virginia 24018-0007
Mr. Jesus Arellano, EI Rodeo, 4301 Brambleton Avenue, S. W., Roanoke, Virginia
24018
Evelyn S. Lander, Chief, Planning and Community Development
~elyn D. Dorsey, Zoning Administrator
.IM~rtha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:\REZONING.98\Arellano.wpd
OSTERHOUOT, FERGUSON,
NATT. AHERON & AGEE
ATTO RN EYS-AT-LAW
ROANOKE, VIRGINIA
24016-1699
~ ::CEIVEO
, _ER!\ ~l DF":: lo-.::
PETITION TO REZONE
- .., '1 ., ,..-
IN THE COUNCIL OF T~ Jf~Y-~F: ~O~OKE, VIRGINIA
IN RE:
Rezoning of a parcel of land containing 2.18 acres, more or
less, designated as Tax Map No. 7090408, located on the east
side of Orange Avenue, N.E. (Route 460), approximately 150 feet
north of its intersection with Mecca Street from LM, Light
Manufacturing District, to C-2, General Corrunercial District,
with proffers.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioner, Jesus Arellano, is the contract purchaser
of land in the City of Roanoke containing 2.18 acres, more or
less, located on the east side of Orange Avenue, N. E. (Route
460), approximately 150 feet north of its intersection with
Mecca Street (Tax Map No. 7090408), said tract being currently
zoned LM, Light Manufacturing District. A map of the property
to be rezoned is attached as Exhibit "1".
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioner requests that the said
property be rezoned from LM, Light Manufacturing District, to
C-2, General Commercial District, for the purpose of locating a
restaurant.
The petitioner believes the rezoning of said tract of land
will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will enable the
use of a parcel of land located on the east side of Orange
Avenue, N.E. (Route 460), approximately 150 feet north of its
OSTERHOUOT. FERGUSON.
NATT. AHERON & AGEE
ATTO RN EYS-AT-LAW
ROANOKE. VIRGINIA
24018-1699
intersection with Mecca Street to be used for a restaurant as
other properties in the area are so utilized.
Attached as Exhibit "2" is a plat of the property.
Attached as Exhibit "3" is a legal description of the
subject property.
Attached as Exhibit "4" are the names, addresses and tax
numbers of the owners or owners of all lots or property
immediately adjacent to immediately across a street or road from
the property to be rezoned.
The petitioner voluntarily submits the following proffers
to be included as a part of the rezoning request:
( a)
the
will
in
be
developed
That
property
substantial conformity with the comprehensive
development plan prepared by L. A. Gates Company,
under date of October 7, 1999, attached hereto
and made a part hereof, subject to any changes
that may be required by the City during
development plan review.
(b) No outdoor advertising signs will be located on
the property.
WHEREFORE, the Petitioner requests that the above described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 1.H day of 0 ~
1999.
~
OST~RHOUOT. FERGUSON.
NATT, AHERON & AGEE
AHO RNEYS-AT-LAW
ROANOKE. VIRGINIA
24018-1699
JESUS ARELLANO
~~on~
OF COUNSEL
BY
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
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LEGAL DESCRIPTION
BEGINNING at a point on the east side of U.S. Route 460
East; said point being at the northeast corner of the
property of Richard J. Joachin (D.B. 1453, Page 484), Tax
Map: 7090407; thence N. 570 39' 30" E. 379.97 feet to a
point; thence s. 320 20' 30" E. 250.00 feet to a point;
thence s. 570 39' 30" w. 379.97' to a point; thence N.
320 20' 30" W. 250.00 to the POINT AND PLACE OF
BEGINNING.
EXHIBIT
4
ADJOINING PROPERTY OWNERS
TAX MAP NUMBER
OWNER'S NAME AND MAILING ADDRESS
7090406
Hurley, Carson Enterprises
114-First Virgiia Mortgage Co.
P.O. Box 949
Falls Church, VA 22040
7090401
McGhee, Charles L. and Edna L.
4127 Mockingbird Hill NE
Roanoke, VA 24012
7090407
Joachim, Richard J.
2913 Orange Avenue, NW
Roanoke, VA 24012
7140104
F & S Building & Remodeling Corp.
2944 Orange Avenue, NE
Roanoke, VA 24012
7130112
Beth Israel Congregation Cemetery
Orange Avenue, NE
Roanoke, VA 24012
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RECEIVED
OSTE RHO U DT. FE RC U SON. NA TT. AlHfiP.r'R1aNilKS OfC!EfE
LAW OFFICES
A PROFESSIONAL CORPORATION
CHARLES H, OSTERHOUDT
MICHAEL S. FERGUSON
EDWARD A. NATT
MICHAEL J. AHERON
G, STEVEN AGEE
MARK D. KIDD
1919 ELECTRIC ROAD. SUITE I
p, O. BOX 20068
"99 NOV 10 A9 :17
R.OANOKJ;:. VI R.GIN IA
24018-0007
TELEPHONE
540-774-1197
FAX NO,
540-774-0961
KRISTEN KONRAD JOHNSTONE
November 8, 1999
Mary E. Parker, CMC/AAE
City Clerk, CITY OF ROANOKE
215 Church Avenue, S.W.
Room 456, Municipal Building
Roanoke, VA 24011-1536
RE: Jesus Arellano - Petition to Rezone
Tax Map No. 7090408: 2.18 acres, more or less,
East side of Orange Avenue, N.E. (Route 460),
Approximately 150 feet north of its intersection with Mecca Street
Dear Mary:
The above matter was heard by the Planning Commission at its meeting held on
November 3, 1999. The Planning Commission recommended approval of the rezoning request
with two proffers. Enclosed please find the original proffers signed by Roy Oliver, the owner of
the property. I would appreciate your placing these with the file in this matter.
It is my understanding that the public hearing on this matter is scheduled for Monday,
December 20, 1999 at 7:00 PM. If you need anything further, please advise.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.c.
tJ~
Edward A. N att
EAN/csb
Enclosure
Pc: Evelyn S. Lander, Agent
Roanoke City Planning Commission
215 Church Street, S.W.
Room 166, Municipal Building
Roanoke, VA 24011
Mr. Jesus Arellano
EI Rodeo
4301 Brambleton Avenue
Roanoke, VA 24018
Mr. Cason Newbern
Copty & Copty
310 First Street, S. W., Suite 450
Roanoke, VA 24011
PROFFERS
IN RE:
Rezoning of a parcel of land containing 2.18 acres, more or
less, designated as Tax Map No. 7090408, located on the east side
of Orange Avenue, N. E. (Route 460), approximately 150 feet north of
its intersection with Mecca Street from Light Manufacturing
Residential District L-M to General Commercial District C-2
The Petitioner voluntarily submits the following proffers to
be included as a part of the rezoning request:
(a) That the property will be developed in substantial
conformity with the comprehensive development plan
prepared by L. A. Gates Company, under date of
October 7, 1999, attached hereto and made a part
hereof, subject to any changes that may be required
by the City during development plan review.
(b) No outdoor advertising signs will be located on the
property.
'~0 11 G.i!~~
,/ Roy Ol1ver, OWner
Z:\WPSO\CAROL\ZONING\ARELLANO.PRO:laf10/06/99
~ECErv ED
CITY C!. E r ;.; S (! F F ; .-
THE ROANOKE TIMES'99 [Ie 16 Al0 :14
AD Number: I!JD ~ 51 S
Publisher's Fee $ 11 3 . q 0
ADDRESS:
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po - GolC doobg ,
f(oanO kef VA- :(lfo/8
AFFIDA VIT OF PUBLICA nON
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES: Dec. Z) /00, 4
Dec- ql /1q1
Witness, this I~+A-day ofCi).uwv~1999
I
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My COlllIIlISSion Expires May 31. 2001
It,
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INII1Ies In...... mey lIPP8W
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GIVEN lII1der my hlInd thIa 2nd
dlIy or~, 1999.
MeIy F. Perker,
CIty Clerk
(1306595)
~""';
-.::-/
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S,w.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKI:\
Depuly City Clerk
December 6, 1999
File #51
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C.
P. O. Box 20068
Roanoke, Virginia 20068
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council ofthe City of Roanoke on
Monday, Apri16, 1981, I have advertised a public hearing for Monday, December 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Mr. Jesus Arellano that a
2.18 acre tract ofland, more or less, located on the east side of Orange Avenue, N. E., (Route 460),
approximately 150 feet north of its intersection with Mecca Street, identified as Official Tax No,
7090408, be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District,
subject to certain proffered conditions.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance, and a
report of the City Planning Commission. Please review the documents and if you have questions,
you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to
the City Planning Commission report should be directed to the Department of Planning and
Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the December 20 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely, /J
t1\...,+r~
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
.....
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.w.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKI'"
Dcpuly Clly Cbk
December 6, 1999
File #51
Carson Hurley Enterprises
Mr. and Mrs. Charles McGhee
Mr. Richard J. Joachim
F & S Building and Remodeling Corp.
Beth Israel Congregation Cemetery
Temple Emanuel Cemetery
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, December 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Jesus Arellano that a 2.18
acre tract of land, more or less, located on the east side of Orange Avenue, N. E., (Route 460),
located approximately 150 feet north of its intersection with Mecca Street, identified as Official Tax
No. 7090408, be rezoned from LM, Light Manufacturing District, to C-2, General Commercial
District, subject to certain proffered conditions.
The City Planning Commission is recommending approval of the abovedescribed request for
rezoning. Please call the City Clerk's Office at 853-2541 if you would like to receive a copy ofthe
report.
This letter is provided for your information as an interested property o~ner and! or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely, /J
"'..., :J. r ~
Mary F, Parker, CMC/AAE
City Clerk
MFP:lo
6X. .
~y"
'v
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, December 20, 1999, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from LM, Light
Manufacturing District, to C-2, General Commercial District, the following property:
A 2.18-acre, more or less, parcel of land located on the southeast side of
Orange Avenue, N.E., approximately 150 feet north of its intersection with
Mecca Street, bearing Official Tax No. 7090408, subject to certain proffered
conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 2nd day of December
, 19~9
Mary F. Parker, City Clerk.
H: INOTICEIN-REZ-Arellano-12-20-99
Affadavit of Publication
The Roanoke Times .
-------------------------------------------------_QQ_JA~10_~~0A______________
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The Roanoke Times
Roanoke, Virginia
EDWARD A NATT, ATTORNEY
PO BOX 20068
ROANOKE VA 24018-0007
REFERENCE:
80022015
01306595
Orange/Mecca
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the fOllowing
dates:
~CC:JCI\'Cf ~~<< ,
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My Commission Expires May 31, 2001
PUBLISHED ON:
12/02 12/09
TOTAL COST:
FILED ON:
173.90
12/15/99
PECEliEC
CITY Ui: :,; :i!
T1,;" .,"_
'-threE OF..ueuc HEMING
.....
......
~ rrMAYCOHCEIIN,
~totfleptOVfalonaor
'~'w of Chapter 36.1,
'OQlM or ttle CIty or Roanoke
(~),-1lrI'IMlded,theCoun.
~1heCltyofROMJkewllt
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DIoImber. 20, 1919, .
. . p.m., .In the Council
bet In tha MUfti".
215 Ch&Rtl A..........
15 on~ - ........
IM._...........
1MItrIct.. to Co2, General
a1D11b1Ct,.thefoftow.
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.. lend 10C8tN on the
. lldeofOraweAve-
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northtJI.la~
~' U'CCI Shet,. bearing
I TM No. 7090408, sub-
~ to . cart.ln proffered
.(-
~ofthll PRlPOMI II avail-
farPlMc "'-Pection In the
. .............-.
.... -... -.... ...
paitIea.liI Int1Jf8S1: may 8ppur
on. tI1e above d8te .-KI be
'-"dLon the qulIlItIon.
GIVEN under my hitndthla 2nd
dIy of o.oamtler,1999.
MeryF.Parker,
""""...
(1308595)
~~~~~~~~~~~~~~~~~-----------+---------------------------
A~t~~ed Signature
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
RECEIVED
CITY CLER!\3 OFFICE
PERTAINING TO THE REZONING REQUEST OF:
"99 OCT 25 P 4 :05
Jesus Arellano, Orange Avenue, Official Tax No. 7090408 from LM to )
C-2, conditional )AFFIDA VIT
COMMONWEALTH OF VIRGINIA)
T~~T: )
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, (1950), as amended, on behalf ofthe Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 25th day of October, 1999, notices ofa public hearing to be held on the
3rd day of November, 1999, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
Owner's Name
Mailing Address
7090406
Carson Hurley Enterprises
. 2945 Orange Avenue, NE
Roanoke, VA 24012
7090401
Charles and Edna McGhee
4127 Mockingbird Hill, NE
Roanoke, VA 24012
7090407
Richard J. Joachim
2913 Orange Avenue, NE
Roanoke, VA 24012
7140104
F & S Building and Remodeling Corporation
2944 Orange Avenue, NE
Roanoke, VA 24012
7130113
7130111
Beth Israel Congregation Cemetery
Temple Emanuel Cemetery
920 Franklin Road, SW
Roanoke, VA 24016
'>'. ~Yk ~cr~
Jjl Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 25th day of October, 1999.
~~~
Notary PublIc
r'\. _,......... '"":"')
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S,W. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) H53-254!
Fax (540) H5.'-1!45
MARY F, PARKER, CMC/AAE
City Clerk
SM'liORA H. EAKI'I,
Deputv C11\ Clerk
October 15, 1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on October 7, 1999,
from Edward A. Natt, Attorney, representing Mr. Jesus Arellano, requesting that a 2.18
acre tract of land, more or less, located on the east side of Orange Avenue, N. E., (Route
460), approximately 150 feet north of its intersection with Mecca Street, identified as
Official Tax No. 7090408, be rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner.
Sincerely, //
0'""4 J. (-'~
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc: The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, P. C., P. O.
Box 20068, Roanoke, Virginia 24018-0007
Mr. Jesus Arellano, EI Rodeo, 4301 Brambleton Avenue, S. W., Roanoke, Virginia
24018
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H :IREZON ING,98IArellano. wpd
"'-.
LAW OFFICES
OSTERHOUDT. FERGUSON. NATT. ,A;Jttr&'~~k\f~R~~
A PROFESSIONAL CORPORATION
CHARLES H. OSTERHOUDT
MICHAEL 5. FERGUSON
EDWARD A. NATT
MICHAEL J. AHERON
G. STEVEN AGEE
MARK D. KIDD
1919 ELECTRIC ROAD. SUITE I
P O. BOX 2006B
"99 OCT -7 P 3 :37
TELEPHONE
540-774-1197
ROANOKE. VI ReiN IA
24018-0007
FAX NO,
540-774-0961
KRISTEN KONRAD JOHNSTONE
October 5, 1999
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
215 Church Avenue, S.W.
Room 456, Municipal Building
Roanoke, VA 24011-1536
RE: Jesus Arellano - Petition to Rezone
Tax Map No. 7090408: 2.18 acres, more or less,
east side of Orange Avenue, N.E. (Route 460),
approximately 150 feet north of its intersection
with Mecca Street
Dear Mary:
Enclosed please find the Petition to Rezone with exhibits in
the above matter along with my firm's check in the amount of
$330.00 for filing the same.
It is my understanding that the matter will be heard before
the Planning Commission on the 3rd day of November, 1999 at 1:30
PM.
With best personal regards, I am
Very truly yours,
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
b(\*
Edward A. Natt
EAN/csb
Enclosures
pc: Ms. Martha Franklin
Roanoke City Planning Commission
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
""
pc: David S. Givens, E.I.T.
L. A. Gates Company
306 Market Street, S.W.
Roanoke, VA 24011
Mr. Jesus Arellano
EL RODEO
4301 Brambleton Avenue
Roanoke, VA 24018
Cason Newbern
Copty & Copty
310 First Street, S.W.
Suite 450
Roanoke, VA 24011
-- '
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. w., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKIN
Deputy City Clerk
January 11, 2000
File #51
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes & Moore
P. O. Box 40013
Roanoke, Virginia 24017
Dear Mr. Pace:
I am enclosing copy of Ordinance No. 34611-010400 rezoning property located at 401
Albemarle Avenue, S. E, identified as Official Tax Nos. 4022201,4022211,4022212 and
4022223, from HM, Heavy Manufacturing District, to LM, Light Manufacturing District,
subject to certain proffers contained in the First Amended Petition filed in the City Clerk's
Office on October 8, 1999. The abovereferenced measure was adopted by the Council of
the City of Roanoke on first reading on Monday, December 20, 1999, also adopted by the
Council on second reading on Tuesday, January 4,2000, and will be in full force and effect
ten days following the date of its second reading.
~I~ 9. p~
Mary F. ParKer, CMC
City Clerk
MFP:lo
Enclosure
pc: Ms. Loretta L. White, 427 Albermarle Avenue, S. E, Roanoke, Virginia 24013
Mr. Dennis U. Austin, Jr., and Mr. J. B. Hughes, 7035 Northway Drive, N. W.,
Roanoke, Virginia 24019
Mr. James R. Robinson, 422 Albermarle Avenue, N. E, Roanoke, Virginia 24013
S. H. Heironimus Co., Inc., 200 Greenleaf Street, Fort Worth, Texas 76107
Mr. and Mrs. Joseph Nanum, P. O. Box 13768, Roanoke, Virginia 24013
Guard Rail of Roanoke, Inc., 1131 Fourth Street, S. E., Roanoke, Virginia 24013
C:lMyFilc:sljan4.wpd
G. Michael Pace, Jr.
January 11 , 2000
Page 2
pc: Cosmo Holdings, LLC, 3900 Essex, Houston, Texas 77027
Lloyd Clingenpeel, Senior Real Estate Manager, Norfolk Southern Corporation, 110
Franklin Road, S. E., Roanoke, Virginia 24042-0059
Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
C:lMyFilesljan4,wpd
/\..
01~,
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34611-010400.
AN ORDINANCE to amend 936.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 402, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Kinsey Crane & Sign Company, Inc., has made application to the
Council of the City of Roanoke to have the hereinafter described property rezoned from HM,
Heavy Manufacturing District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by 936.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on December 20, 1999, after due and timely notice thereof as required by S36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that ~36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 402 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain tract ofland lying at 401 Albemarle Avenue, S.E., and designated on
Sheet No. 402 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos.
4022201,4022211,4022212, and 4022223 , be, and are hereby rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to the proffers
contained in the First Amended Petition filed in the Office of the City Clerk on October 8,
1999, and that Sheet No. 402 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\ORD-REZ\O-REZ-Kinsey-12-20-99
"99 DEe -3 P 3 :50
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.w.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853- 1230
~ECElvED
CITY CLERl'\,S OFFiC~
December 20, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Request from Kinsey Crane & Sign Company, Inc. represented by G.
Michael Pace, attorney, that property located at 401 Albemarle Avenue, S. E.,
and designated as Official Tax Nos. 4022201, 4022211, 4022212 and
4022223, be rezoned from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, such rezoning to be subject to certain conditions
proffered by the petitioner.
1. Background:
A. Initial petition to rezone property from HM, Heavy Manufacturing to LM, Light
Manufacturing was filed on October 7, 1999. After discussions with staff, a First
Amended Petition to rezone the property was filed on October 8, 1999 which
proffered the following conditions:
1. That the Property will not be used as a day care center; and
2. That no portion of the Property shall be used by Petitioner or third parties for
outdoor advertising.
B. Purpose ofthe rezoning request is to rehabilitate the existing building for the
industrial sign business and to lease approximately 6,000 square feet for general
office use.
II. Current Situation:
Planning Commission public hearing was held on November 3, 1999. After presentation
from the applicant, the floor was opened for discussion. There were no questions or
comments from either the Commission or the audience relative to this rezoning request.
III. Issues:
A. Zoning.
B. Land use.
e. Economic development.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of Council
Page 2
D. Downtown and neighborhood compatibility.
E. Comprehensive Plan.
IV, Alternatives:
A. City Council approve the rezoning request.
1. Zoning ofthe subiect properties would be changed from HM. Heavy
Manufacturing to LM. Light Manufacturing District. subiect to the proffered
conditions. Surrounding zoning in the area includes LM and RM-l (low-
density residential, multifamily) districts.
2. Land use ofthe subiect properties would be restricted to those uses within the
LM district. excluding dav care centers and outdoor advertising. A special
exception permit from the Board of Zoning Appeals would be required for
the proposed general office use, as well as a variance from the 20,000 square
foot building requirement.
3. Economic development opportunities for the existing warehouse would be
enhanced by the proposed zoning change.
4. Existing downtown and neighborhood uses would be compatible with the
proposed zoning change. Light industrial uses currently exist in the area, In
addition, uses permitted in the LM district generally are less intensive than
those permitted in the HM district (i.e. salvage and recycling establishments).
No comments have been received from the Southeast Action Forum.
5. Comprehensive Plan would be followed. The plan recommends that:
a. Commercial and industrial growth and development should be
encouraged to ensure a strong and diversified economic base and
employment opportunities,
b. Development of new or existing commercial and industrial areas
should be carefully planned and designed to promote quality
development and good land use.
B. City Council deny the rezoning request.
1. Zoning of the subiect properties remain HM.
2, Land uses are restricted to those permitted in the HM District. Warehousing
and manufacturing would be permitted; general offices would not be
permitted.
.-,
Members of Council
Page 3
3. Economic development opportunities would be available.
4, Downtown and neighborhood uses still could be compatible with possible
uses for the property,
5, Comprehensive Plan could be followed.
V. Recommendation:
By a vote of7-0. the Planning Commission recommends approval of the rezoning request.
There is existing Light Manufacturing zoning in the area and the permitted uses in this
district would be more compatible with the adjacent residential area than some uses that
could be developed in a Heavy Manufacturing District.
Respectfully submitted,
~ ,J! ,~
BarbaraN. Ducrk, Chmrm
Roanoke City Planning Commission
ESL
attachments
cc: Assistant City Attorney
Attorney for the petitioner
RECEIVED
CITY CLER!~S OFFICE
ARST Al\1ENDED PETITION FOR REZONING
IN THE COUNCIL OF THE CITY O~_~. prfflNIA
INRE:
Rezoning of a tract of land lying at 401 Albemarle Avenue, Tax, Map Nos.
402-2201,402-2211,402-2212, and 402-2223, from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, such rezoning
to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEl\t1BERS OF TIIE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Kinsey Crane & Sign Co., Incorporated, is the contract purchaser of land in
the City of Roanoke containing approximately 2.5 acres, more or less, located at 401 Albemarle
Avenue, Tax Map Nos. 402-2201,402-2211,402-2212, and 402-2223 (the "Property"). The
Property is currently zoned HM, Heavy Manufacturing. A map of the property to be rezoned is
attached as Exhibit 1.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from HM, Heavy Manufacturing District to LM,
Light Manufacturing District, subject to certain conditions set forth below, for the purpose of
permitting the Petitioner to lease approximately 6,000 square feet of the building as general office .
space to third parties pursuant to Section 36.1-249 and Section 36.1-250(4), as more particularly
described in the attached information.
The Petitioner believes the rezoning of the Property will further the intent and purposes of
the City's Zoning Ordinance and its comprehensive plan in that it will pennit the reuse of an
existing unoccupied building for a less intensive industrial purpose without adverse impact on the
surrounding area.
The Petitioner hereby proffers and agrees that if the Property is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
{W:\tr.lQS3ct\1634S\1 \OO649327.DOC}
1. That the Property will not be used as a day care center; and
2. That no portion of the Property shall be used by Petitioner or third parties for
outdoor advertising.
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of
all lots or property immediately adjacent to immediately across a street or road from the Property to
be rezoned.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this Sf^. day of ~~
,1999.
Respectfully submitted,
G. Michael Pace, Jr., Of Co nsel
Gentry Locke Rakes & Moo
P.O. Box 400 13
Roanoke, VA 24022-0013
(540) 983-9312
Its:
(Typed name and address of ~l owners of property to be rezoned and signature of said owners)
I W:\tr:lnS:lct\ 1 6345\ 1 \OO649327,DOC I
2
Attorneys at Law
GENTRY LOC~~y ~LEEcREKIv..EoDFr.ICc
RAKES & MCDRf: I.~ , '-
A Limited Liability Partnershil199 OCT -8 P 3 :12
Direct No, 540.983.9312
10 Franklin Road. $,E.
540.983.9300
Post Office 80x 40013
Facsimile 540.983.9400
October 7, 1999
Roanoke. Virginia 24022.0013
HAND DELIVERED
Ms. Mary Parker
Roanoke City Clerk
215 Church Avenue
Room 456
Roanoke, VA 240 11
Re: Kinsey Crane & Sign Co., Incorporated - Petition for Rezoning for General Office
and Warehouse
Address: 401 Albemarle Avenue, Roanoke City, VA
Tax Map Nos. 402-2201, 402-2211, 402-2212, 402-2223
Current Zoning: HM, Heavy Manufacturing District
Proposed Zoning: LM, Light Manufacturing District (with Proffered Conditions)
Dear Ms. Parker:
Kinsey Crane & Sign Co., Incorporated ("Kinsey") respectfully requests that the Roanoke City
Planning Commission and City Council rezone the above-referenced property from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, to permit the operation of its business
at the above-referenced address.
BACKGROUND:
Kinsey is the contract purchaser of the property located at 401 Albemarle Avenue in Roanoke City
(the "Property") to which it intends to relocate its offices and business.
Kinsey has filed with this letter a petition to rezone the Property with the City Clerk, together with
supporting information describing the Property and the proposed use. Additionally, Kinsey has
filed a separate application for a variance and special exception.
The Property is zoned HM, Heavy Manufacturing and contains approximately 2.5 acres. The
Property is improved with a 15,500 square foot metal frame and sided building of which
approximately 8,500 square feet is available for warehouse and shopspace, and the balance of 7,000
is for general office use. The Property was previously used as a chemical batch-mix and
distribution facility, but has remained unoccupied for more than a year. The Property is in good
condition, and Kinsey does not plan any extensive renovations or expansions of the building.
Kinsey will only require a very small portion (approximately 1,000 square feet) of the office space
as an ancillary use for its business. Kinsey desires to lease' the remaining office space (6,000 square
feet) to third parties so that the entirety of the property can be put to use. The HM zoning code
(Section 36.1-269, et seq.) permits manufacturing establishments of this type as a matter of right,
{ W:\transact\1 6345\ 1\00649S I 2.DOC}
GENTRY LOCKE
RAKES & MCDRE
Ms. Mary Parker
October 7, 1999
Page 2
but does not permit by right or by special exception a use for general office purposes not ancillary to
the primary use. However, Section 36.1-249, which designates uses in a LM district, authorizes
manufacturing establishments by right, and Section 36.1-250(4) permits by special exception
general office uses provided that the gross floor area for such use exceeds 20,000 square feet.
Accordingly, it is necessary (a) to rezone the property from HM to LM, and (b) to request a special
exception under and a variance from Section 36.1-250(4) in order to permit the use of
approximately 6,000 square feet of the building for general office purposes by parties other than
Kinsey.
The property is surrounded by properties zoned LM, with the exception of an existing RM-l
residential area to the northeast This neighborhood is buffered from the Property by existing
topography and foliage and will not be adversely impacted by the rezoning. In fact, the uses to
which the Property can be put under a LM designation are substantially less industrial than those
permitted by the current zoning. It is. also significant that the Roanoke Planning Commission and
City Council recently rezoned a nearby piece of industrial property on 3 ~ and 4rh Streets to LM to
permit its use as self storage warehouses, which is consistent with the proposed use.
The proposed use does not create or promote a public safety hazard under FEMA guidelines. None
of the Property is in the floodway and only a very small portion of the parking lot in the southwest
comer nearest the railroad tracks is within the loo-year floodplain, which is permissible under
Section 36.1-365. To the extent that Kinsey plans to store any of its inventory or equipment outside
of the building, Kinsey has an expedient method of removal of these items via existing rights of way
to public streets along the Property boundaries as required by Section 36.1-365.
In addition, Kinsey has proffered that the Property, after rezoning and the granting of the special
exception and variance, will not be used as a daycare center and that no portion of the Property
shall be used by Petitioner or third parties for outdoor advertising.
In view of the foregoing, the rezoning of the Property from HM, Heavy Manufacturing, to LM,
Light Manufacturing, with conditions, should be granted for the following reasons:
1. The use is compatible with existing industrial development and similar uses in the
area;
2. There will be no adverse impact on adjoining properties or those in the immediate
vicinity as a result of the proposed use. In fact, the rezoning to LM restricts significantly the types
of uses to which the Property may otherwise put under the existing HM designation;
3. No increased demand on public utilities is created since the building on the property
will not be expanded and all utilities are available on site;
{W:\tmISaCt\1634S\1 \006495 12.00c)
GENTRY LOCKE
RAKES & MCDRE
Ms. Mary Parker
October 7, 1999
Page 3
4. The use generates no increased traffic and does not increase the flood potential of
the surrounding neighborhood;
5. The use is in conformity with the letter and intent of sections 36.1-249 and 36.1-250
of the City Code, and otherwise conforms to the City's requirements; and
6. The use furthers the intent of the City's Comprehensive Plan for this part of the City.
The intended use of the Property meets all of the requirements for the requested rezoning. The
subject property is particularly well-suited because of the suitability of the existing structure, the
general industrial nature of the surrounding area, and its consistency with other uses in the district,
all of which assure negligible impact on the surrounding area. The existing structure was built as a
warehouse with accessory office space. Kinsey's use is less intensive from an industrial perspective
and it requires much less office space than its predecessors. Without the rezoning and related
special exception and variance, approximately one-third of the square footage of the building is
rendered unusable by Kinsey, which imposes an unreasonable restriction on Kinsey and the
Property .
Accordingly, Kinsey requests that the rezoning be granted in this case.
Thank you for your cooperation and assistance. If you have any questions concerning the
application or otherwise, please call me at me at 983-9312.
Yours sincerely,
GENTRY LOCKE RAKES & MOORE
GMPjrllgh
~nclosure _
cc: ~velyn S. Lander (w/encl. via hand delivery)
David L. Kinsey (w/encl.)
Frank C. Kinsey (w/encl.)
Mr. Ralph Williams (w/enc1.)
Attachments: Petition for Rezoning
Site Plan
List of Adjoining Property Owners
{W:\transact\1634S\1\00649S 12.DOC}
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EXHIBIT 1
TOTHL P.04
EXHIBIT 2
LIST OF ADJOINING LAND OWNERS
TAX MAP NO. OWNER NAME(S) OWNER ADDRESS
Tax Map No. 4022213 White, Loretta L. 427 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022214 White, Loretta L. 427 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022215 White, Loretta L. 427 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022216 Vermillion, Joseph P. 441 Albemarle Avenue, SE
Roanoke, Virginia 24013
Tax Map No. 4022217 Vermillion, Joseph P. 441 Albemarle Avenue, SE
Roanoke, Virginia 24013
Tax Map No. 4021924 Austin, Dennis U, Jr. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021925 Austin, Dennis U, J r. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021926 Austin, Dennis U, Jr. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021927 Austin, Dennis U, J r. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021928 Robinson, James R. 422 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4021930 Ferguson, Paul D., Jr. and 434 Albemarle A venue, SE
Yeatts, Bonita F. Roanoke, Virginia 24013
Tax Map No. 4021929 McLain, Kenneth G. 113 Sedgefield Lane
McLain, Shirley B. Vinton, Virginia 24179
Tax Map No. 4022101 Heironimus, S H Co, Inc. 200 Greenleaf Street
Fort Worth, Texas 76107
Tax Map No. 4022102 Najjum, Joseph R. P. O. Box 13768
Naiium, Lola M. Roanoke, Virginia 24037
Tax Map No. 4022103 Guard Rail of Roanoke, Inc. 1131 Fourth Street, SE
Roanoke, Virginia 24013
Tax Map No. 4022104 Heironimus, S H Co., Inc. 200 Greenleaf Street
Forth Worth, Texas 76107
Tax Map No. 4021915 Cosmo Holdings, LLC 3900 Essex
Houston, Texas 77027
Tax Map No. 4020920 Tabor, James M., Jr. P. O. Box 12461
Roanoke, Virginia 24025
Norfolk Southern Corp. Real Estate Department
Lloyd Clingenpeel, Senior
Real Estate Manager
110 Franklin Road, SE
Roanoke, V A 24042-0059
I W:\transact\16345\1\00649498.DOC}
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EXHIBIT 3
RECEIVED
CITY CI_ERI.( j [;F~'!
THE ROANOKE TIMES"99 [Ie 16 Am: 14
AD Number: 1:3 tJ 10 5 73
Publisher's Fee $ ./ ft, {.; ,<$
ADDRESS: GeVl+~'1 lOL-Ke
( IU /' ke pac" e. )
PO.l201l 1/0613 '&
Ro~t)krt, V 1t;L if-O~
AFFIDA VIT OF PUBLICATION
I, (the undersigned), an authorized representative.
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES: Dee, 2-,' qOJ'1
Dee-,q, J'1Cf1
Witness, this lb<#..day of~ 1999
I
~~~
ClI' County of
. . I
~mon\'l8::j'I1;S(Jt3 of ~_
Vlorn to cl subscf.b:d bc:o~a me tilis I ~ ri;;.y
o V'Wcv:ss my hand and c.n:c;(~l !foal.
, . Notary Public
My Commission Expires May 31. 2001
NOTICE OF PU8Uc HEARING
TO WHOM If MAV CONceRN: .
PuI'lU8nt to tIIe~~ of
ArtIcle VII of GIIlIIIbr 36.1,
Code of tile ~ III Roanoke
(1979), . ........ !he Coun-
cil of tile Ql;v of Ro8nake wiN
hold a PublIc H8ertJw on Mon-
~~y, DecemlIer 20, 1999, at
,00 p.m" In' the Council
Chamber In the Municipal
BulkIInc; 215 Church Awnue
S.W.. on the ~ of 18ZOIi:
Inc from....., IoIelIvy Menufec-
, ~DI*fi:t, to LM, LiIht
low! . rInC 0I8trtct, the 1'01.
nc prQpefty:
Thet Wft8In trlIct of I8nd Iytnc
at 401~ A--. S.E.,
8l1d beeIln& 0Illc:Ie1 Ta Nos.
4022201. 4022211
14022212. 8IId 4022223 ~
Ject to cert.'n proffered
c~.
A copy of this IHOPOSlIIIa ~,.
able for P\lIIIIC /nIpecaon In the
OIlIce of the Qty CIeItc, Room
456, MunlcIJI8l Bulldl",. All
JI8rtIes In Iitter.et.
on the lIboIoe ..mey--
heanI on the lIU88lIon. 8IId be
~~ under my. lhJa 2nd
Decembir, 1999.
(1306573) M~ ~~.I
'\
--"
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, Sw.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKI:'II
Deputy Cily Clerk
December 6, 1999
File #51
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes & Moore
P. O. Box 40013
Roanoke, Virginia 24017
Dear Mr. Pace:
Pursuant to provisions of Resolution No. 25523 adopted by the Council ofthe City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, December 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on your request that a tract ofland located
at 401 Albemarle Avenue, S. E., identified as Official Tax Nos. 4022201, 4022211, 4022212 and
4022223, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District,
subject to certain proffered conditions.
F or your information, I am enclosing copy of a notice of the public hearing, an Ordinance, and a
report of the City Planning Commission. Please review the documents and if you have questions,
you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to
the City Planning Commission report should be directed to the Department of Planning and
Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the December 20 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely, ~
C'~~k!~MC~
City Clerk
MFP:lo
Enclosure
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,w.. Room 456
Roanoke, Virginia 24011- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKI:';i
Depuly City Clerk
December 6, 1999
File #51
Ms. Loretta L. White
Mr. Dennis U. Austin, Jr.
Mr. J. B. Hughes
Mr. James R. Robinson
S. H. Heironimus Co., Inc.
Mr. and Mrs. Joseph Najjum
Guard Rail of Roanoke, Inc.
Cosmo Holdings, LLC
Norfolk Southern Corporation
Mr. Lloyd Clingenpeel
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, December 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Kinsey Crane & Sign Co.,
Inc., that a tract of land located at 401 Albemarle Avenue, S. E., identified as official Tax Nos.
4022201, 4022211, 4022212 and 4022223, be rezoned from HM, Heavy Manufacturing District, to
LM, Light Manufacturing District, subject to certain proffered conditions.
The City Planning Commission is recommending approval of the abovedescribed request for
rezoning. Please call the City Clerk's Office at 853-2541 if you would like to receive a copy ofthe
report.
This letter is provided for your information as an interested property owner and! or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
^~-I.(J~
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
.~
';'/
#0..
'\
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, December 20, 1999, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, the following property:
That certain tract ofland lying at 401 Albemarle Avenue, S.E., and bearing
Official Tax Nos. 4022201, 4022211, 4022212, and 4022223, subject to
certain proffered conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this --2nd. day of npC'pmhpr
, 19 --9.9....
Mary F. Parker, City Clerk.
H:INOTICEIN-REZ-Kinsey-12-20-99
Affadavit of Publication
The Roanoke Times . AN 10 P5:14
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The Roanoke Times
Roanoke, Virginia
GENTRY, LOCKE, RAKES
p, O. BOX 40013
C/O MIKE PACE,
ROANOKE VA 24038
REFERENCE: 80021879
01306573
401 Albemarl
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
c: f\~
C ounlyo V'. '
mmlJn'Nns!th/3iatGof ~~~~..
.' ',.., ,'''' ~ I." d...
rorn to ..nd s'J~,:cr,b'.:"l tc....-rc 1:." ,h,... Y
, \".';::iCG'" r.1Y h.:md ;:;:':'.1 c:;:;:,;al s::;a1.
~1""'^"'\""PUtlllc
U' ......1
My Commission Expires May 31. 2001
PUBLISHED ON:
12/02 12/09
TOTAL COST:
FILED ON:
166,50
12/15/99
REeE! ,~.E.~~l,
CiTY C~LE~i"> LiT
NOTICE OF PIJBUC HEARING
TO WHOM IT MAY ct>>tCERN:
Pu~tothePf'OV\&lons'"
Article \I'll ., CMpter 38.1,
CodeottheCltyot~
(1979),.. ~.... Coun. !
cD Of tM CIty at RoMoIce WID
hold a PubItc HetarInIon Mon.
day, December 20, 1999, at
7:00 p.m., In ttte Council
Chamber In tile Municipal
Buiklln& 215 Chunlh Avenue
S.W.,ontheQUlNtlonal~
'I'll from HM, HMvy ManufItc~
turlnc Dfatrict, to LM,. IJIht
...............-.......
Jowinc~
ThatcertalntrBct at land I)'Ing
at 401 AIbenwIe Avenue, S.E.,
and belIrtrlfI 0ftIcIaI T8lt Nos.
4022201, 4022211,
4022212, .xl 4022223, lIUb-
Ject to certain proffered
-......
A copy of thts propoeal Is avau..
abM for pubic IMpectign In the
otIIce of the eHy.a., Room
458, Munldpal BulId1nt- All
pries 'n~mey .8iPiir'
on the abowl dIte and be]
heM:I on the (fUeItIon.
GIVEN troder my h8nd this 2nd
day or Decernber,I999.
(13061573)
M.-yF.~,
OIly 0,"",
--------------------------------------------------+---------------------------
JYJ~IlhA~___________
A~~-ed Signature
"') RECEIV EO
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINI~.ITY CLERI\S OFFICE
PERTAINING TO THE REZONING REQUEST OF:
"99 OCT 25 P 4 :05
)
)AFFIDA VIT
)
Kinsey Crane & Sign Co., Inc., 401 Albemarle Avenue, S.W.,
Tax Nos. 4022201, 4022211, 4022212, 4022223, from HM to
LM, Conditional
)
) TO-WIT:
)
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, (1950), as amended, on behalf ofthe Planning Commission ofthe City of Roanoke, she has
sent by first-class mail on the 25th day of October, 1999, notices of a public hearing to be held on
the 3rd day of November, 1999, on the rezoning captioned above to the owner or agent ofthe parcels
listed below at their last known address:
Parcel
4022213
4022214
4021924
4021925
4021926
4021927
4021928
4022101
4022104
4022102
4022103
4030307
4021915
Railway
right-of-way
Owner's Name
Mailing Address
Loretta L. White
427 Albemarle Avenue, SE
Roanoke, VA 24013
Dennis U. Austin, Jr.
J. B. Hughes
7035 Northway Drive, NW
Roanoke, VA 24019
James R. Robinson
422 Albemarle Avenue, SE
Roanoke, VA 24013
S. H. Heironimus Co., Inc.
200 Greenleaf Street
Fort Worth, TX 76107
Joseph and Lola Najjum
P. O. Box 13768
Roanoke, V A 24013
Guard Rail of Roanoke, Inc.
1131 Fourth Street, SE
Roanoke, VA 24013
Cosmo Holdings, LLC
3900 Essex
Houston, TX 77027
Norfolk Southern Corporation
Lloyd Cling~npeel, Seniur Rt:ai Estate Manager
110 Franklin Road, SE
Roanoke, VA 24042-0059
~A !tA~ Ida PJ;addv
Martha Pace Frankhn
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 25th day of October, 1999.
~~ ~\~
Notary Public
MYCOmmiSSionexPires:~ ~ ') ~O~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540)853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H. EAKI:\
Deputy City Clerk
October 15, 1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a First Amended Petition received in the City Clerk's Office on
October 8, 1999, from G. Michael Pace, Jr., Attorney, representing Kinsey Crane & Sign
Co., Inc., requesting that a tract of land lying at 401 Albemarle Avenue, S. E., identified as
Official Tax Nos. 4022201,4022211,4022212 and 4022223, be rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions
proffered by the petitioner.
Sincerely, 0
^~4 j., a,A. --
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc: The Honorable Mayor and Members of the Roanoke City Council
G. Michael Pace, Jr., Attorney, Gentry Locke Rakes & Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
Dave Kinsey, President, Kinsey Crane & Sign Co., Inc., 1530 Centre Avenue, N. W.,
Roanoke, Virginia 24017
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H :\REZONING.98\kinsey.wpd
GENTRY LOCKE
RAKES & MCDRE
RECEIvED
CITY CLERKS OFFICE
Attorneys at Law
A Limited Liability Partnership
10 Franklin Road, S,E,
W OCT -8 P3:11
Post Office Box 40013
540.983-9300
Facsimile 540.983.9400
Direct Dial: (540) 983-9312
Roanoke. Virginia 24022-0013
October 8, 1999
HAND DELIVERED
Ms. Mary Parker
Roanoke City Clerk
215 Church Avenue
Room 456
Roanoke, VA 24011
Re: Kinsey Crane & Sign Co., Incorporated - Rezoning of 401 Albemarle Avenue,
Roanoke City, VA
Dear Ms. Parker:
Enclosed is a First Amended Petition for Rezoning adding an additional proffer that no portion
of the Property will be used for outdoor advertising. Please file this petition with the papers we
filed with your office yesterday.
Thank you for your assistance in this matter. If you should have any questions, please call me at
983-9312.
Yours sincerely,
GENTRY LOCKE RAKES & MOORE
GMP:lgh
Enclosure
cc: Ms. Evelyn S. Lander (w/encl.)
David L. Kinsey (w/encl.)
Frank C. Kinsey (w/encl.)
Byron W. Brown (w/encl.)
Mr. Ralph Williams (w/encl.)
{W:\transact\16345\1\00650112.DOC}
RECElvE.D
CITY CLERKS OFFICi:"
FIRST AMENDED PETITION FOR REZONING
IN THE COUNCIL OF THE CITY OF ROANOKE, VIR~NOOT -8 P 3 :12
INRE:
Rezoning of a tract of land lying at 401 Albemarle Avenue, Tax Map Nos.
402-2201,402-2211,402-2212, and 402-2223, from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, such rezoning
to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Kinsey Crane & Sign Co., Incorporated, is the contract purchaser of land in
the City of Roanoke containing approximately 2.5 acres, more or less, located at 401 Albemarle
Avenue, Tax Map Nos. 402-2201,402-2211,402-2212, and 402-2223 (the "'Property"). The
Property is currently zoned HM, Heavy Manufacturing. A map of the property to be rezoned is
attached as Exhibit 1.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from HM, Heavy Manufacturing District to LM,
Light Manufacturing District, subject to certain conditions set forth below, for the purpose of
permitting the Petitioner to lease approximately 6,000 square feet of the building as general office
space to third parties pursuant to Section 36.1-249 and Section 36.1-250(4), as more particularly
described in the attached information.
The Petitioner believes the rezoning of the Property will further the intent and purposes of
the City's Zoning Ordinance and its comprehensive plan in that it will permit the reuse of an
existing unoccupied building for a less intensive industrial purpose without adverse impact on the
surrounding area.
The Petitioner hereby proffers and agrees that if the Property is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
{W:\transact\ 16345\1 \00649327 ,DOC)
1t"
1. That the Property will not be used as a day care center; and
2. That no portion of the Property shall be used by Petitioner or third parties for
outdoor advertising.
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of
all lots or property immediately adjacent to immediately across a street or road from the Property to
be rezoned.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this Bfh. day of O::tt>kr
,1999.
Respectfully submitted,
-
G. Michael Pace, Jr., Of Co nsel
Gentry Locke Rakes & Moo
P,O. Box 400 13
Roanoke, V A 24022-00 13
(540) 983-9312
Its:
(Typed name and address of all owners of property to be rezoned and signature of said owners)
{W:\transact\16345\1 \00649327 ,DOC I
2
..
RECEIVED
CITY CLERI~S OFFICE
FIRST AMENDED PETITION FOR REZONING
IN THE COUNCIL OF THE CITY O~~. pr~NIA
INRE:
Rezoning of a tract of land lying at 401 Albemarle Avenue, Ta'( Map Nos,
402-2201,402-2211,402-2212, and 402-2223, from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, such rezoning
to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Kinsey Crane & Sign Co., Incorporated, is the contract purchaser of land in
the City of Roanoke containing approximately 2.5 acres, more or less, located at 401 Albemarle
Avenue, Tax Map Nos. 402-2201,402-2211,402-2212, and 402-2223 (the "Property"). The
Property is currently zoned HM, Heavy Manufacturing. A map of the property to be rezoned is
attached as Exhibit 1.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from HM, Heavy Manufacturing District to LM,
Light Manufacturing District, subject to certain conditions set forth below, for the purpose of
permitting the Petitioner to lease approximately 6,000 square feet of the building as general office
space to third parties pursuant to Section 36.1-249 and Section 36.1-250(4), as more particularly
described in the attached information.
The Petitioner believes the rezoning of the Property will further the intent and purposes of
the City's Zoning Ordinance and its comprehensive plan in that it will permit the reuse of an
existing unoccupied building for a less intensive industrial purpose without adverse impact on the
surrounding area.
The Petitioner hereby proffers and agrees that if the Property is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
(W :\transact\!6345\! \00649327 ,DOC J
~
1. That the Property will not be used as a day care center; and
2. That no portion of the Property shall be used by Petitioner or third parties for
outdoor advertising.
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of
all lots or property immediately adjacent to immediately across a street or road from the Property to
be rezoned.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted thisBf.h.. day of ~k---
,1999.
Respectfully submitted,
G. Michael Pace, Jr., Of Co nsel
Gentry Locke Rakes & Moo
P.O. Box 40013
Roanoke, V A 24022-0013
(540) 983-9312
Its:
(Typed name and address of all owners of property to be rezoned and signature of said owners)
(W:\transact\16345\1 \00649327.DOC)
2
540.983.9300
~lRr ~~'Wg ~tm\EgFFlCE
A Limited Liability PartnershiP'99 OCT -8 P 3 :12
Direct No. 540,983,9312
10 Franklin Road. S.E,
Attorneys at Law
Post Office Box 40013
Facsimile 540.983.9400
October 7, 1999
Roanoke, Virginia 24022.0013
HAND DELIVERED
Ms. Mary Parker
Roanoke City Clerk
215 Church Avenue
Room 456
Roanoke, VA 24011
Re: Kinsey Crane & Sign Co., Incorporated - Petition for Rezoning for General Office
and Warehouse
Address: 401 Albemarle Avenue, Roanoke City, VA
Tax Map Nos. 402-2201, 402-2211, 402-2212, 402-2223
Current Zoning: HM, Heavy Manufacturing District
Proposed Zoning: LM, Light Manufacturing District (with Proffered Conditions)
Dear Ms. Parker:
Kinsey Crane & Sign Co., Incorporated ("Kinsey") respectfully requests that the Roanoke City
Planning Commission and City Council rezone the above-referenced property from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, to permit the operation of its business
at the above-referenced address.
BACKGROUND:
Kinsey is the contract purchaser of the property located at 401 Albemarle A venue in Roanoke City
(the "Property") to which it intends to relocate its offices and business.
Kinsey has filed with this letter a petition to rezone the Property with the City Clerk, together with
supporting information describing the Property and the proposed use. Additionally, Kinsey has
filed a separate application for a variance and special exception.
The Property is zoned HM, Heavy Manufacturing and contains approximately 2.5 acres. The
Property is improved with a 15,500 square foot metal frame and sided building of which
approximately 8,500 square feet is available for warehouse and shopspace, and the balance of 7,000
is for general office use. The Property was previously used as a chemical batch-mix and
distribution facility, but has remained unoccupied for more than a year. The Property is in good
condition, and Kinsey does not plan any extensive renovations or expansions of the building.
Kinsey will only require a very small portion (approximately 1,000 square feet) of the office space
as an ancillary use for its business. Kinsey desires to lease the remaining office space (6,000 square
feet) to third parties so that the entirety of the property can be put to use. The HM zoning code
(Section 36.1-269, et seq.) permits manufacturing establishments of this type as a matter of right,
{W:\transact\16345\l \00649512,DOC}
GENTRY LOCKE
RAKES & MCDRE
Ms. Mary Parker
October 7, 1999
Page 2
but does not permit by right or by special exception a use for general office purposes not ancillary to
the primary use. However, Section 36.1-249, which designates uses in a LM district, authorizes
manufacturing establishments by right, and Section 36.1-250(4) permits by special exception
general office uses provided that the gross floor area for such use exceeds 20,000 square feet.
Accordingly, it is necessary (a) to rezone the property from HM to LM, and (b) to request a special
exception under and a variance from Section 36.1-250(4) in order to permit the use of
approximately 6,000 square feet of the building for general office purposes by parties other than
Kinsey.
The property is surrounded by properties zoned LM, with the exception of an existing RM-1
residential area to the northeast. This neighborhood is buffered from the Property by existing
topography and foliage and will not be adversely impacted by the rezoning. In fact, the uses to
which the Property can be put under a LM designation are substantially less industrial than those
permitted by the current zoning. It is also significant that the Roanoke Planning Commission and
City Council recently rezoned a nearby piece of industrial property on 3 Y2 and 4th Streets to LM to
permit its use as self storage warehouses, which is consistent with the proposed use.
The proposed use does not create or promote a public safety hazard under FEMA guidelines. None
of the Property is in the floodway and only a very small portion of the parking lot in the southwest
comer nearest the railroad tracks is within the 100-year floodplain, which is permissible under
Section 36.1-365. To the extent that Kinsey plans to store any of its inventory or equipment outside
of the building, Kinsey has an expedient method of removal of these items via existing rights of way
to public streets along the Property boundaries as required by Section 36.1-365.
In addition, Kinsey has proffered that the Property, after rezoning and the granting of the special
exception and variance, will not be used as a daycare center and that no portion of the Property
shall be used by Petitioner or third parties for outdoor advertising.
In view of the foregoing, the rezoning of the Property from HM, Heavy Manufacturing, to LM,
Light Manufacturing, with conditions, should be granted for the following reasons:
1. The use is compatible with existing industrial development and similar uses in the
area;
2. There will be no adverse impact on adjoining properties or those in the immediate
vicinity as a result of the proposed use. In fact, the rezoning to LM restricts significantly the types
of uses to which the Property may otherwise put under the existing HM designation;
3. No increased demand on public utilities is created since the building on the property
will not be expanded and all utilities are available on site;
{W:\transact\16345\1 \00649512.DOC}
GENTRY LOCKE
RAKES & MffiRE
Ms. Mary Parker
October 7, 1999
Page 3
4. The use generates no increased traffic and does not increase the flood potential of
the surrounding neighborhood;
5. The use is in conformity with the letter and intent of sections 36.1-249 and 36.1-250
of the City Code, and otherwise conforms to the City's requirements; and
6. The use furthers the intent of the City's Comprehensive Plan for this part of the City.
The intended use of the Property meets all of the requirements for the requested rezoning. The
subject property is particularly well-suited because of the suitability of the existing structure, the
general industrial nature of the surrounding area, and its consistency with other uses in the district,
all of which assure negligible impact on the surrounding area. The existing structure was built as a
warehouse with accessory office space. Kinsey's use is less intensive from an industrial perspective
and it requires much less office space than its predecessors. Without the rezoning and related
special exception and variance, approximately one-third of the square footage of the building is
rendered unusable by Kinsey, which imposes an unreasonable restriction on Kinsey and the
Property.
Accordingly, Kinsey requests that the rezoning be granted in this case.
Thank you for your cooperation and assistance. If you have any questions concerning the
application or otherwise, please call me at me at 983-9312.
Yours sincerely,
GENTRY LOCKE RAKES & MOORE
GMPjrllgh
Enclosure
cc: Evelyn S. Lander (w/encl. via hand delivery)
David L. Kinsey (w/encl.)
Prank C. Kinsey (w/encl.)
Mr. Ralph Williams (w/encl.)
Attachments: Petition for Rezoning
Site Plan
List of Adjoining Property Owners
{W:\transact\16345\1 \00649512.00C}
-;-
:::::;::::;'
".,.,...-...;;~;..,~,...,-"."-",-,...~--_._"",,,.,..~,.,..,.~~,
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.w., Room 456
Roanoke, VirgInia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY F. PARKER, CMC/AAE
City Clerk
SANDRA H, EAKIN
Deputy City Clerk
October 15, 1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on October 7, 1999,
from G. Michael Pace, Jr., Attorney, representing Kinsey Crane & Sign Co., Inc.,
requesting that a tract of land lying at 401 Albemarle Avenue, S. E., identified as Official
Tax Nos. 4022201, 4022211, 4022212 and 4022223, be rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to certain conditions
proffered by the petitioner.
Sincerely, //
~ry 1. ( w- -4L......
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc: The Honorable Mayor and Members of the Roanoke City Council
G. Michael Pace, Jr., Attorney, Gentry Locke Rakes & Moore, P. O. Box 40013,
Roanoke, Virginia 24022-0013
Dave Kinsey, President, Kinsey Crane & Sign Co., Inc., 1530 Centre Avenue, N. W.,
Roanoke, Virginia 24017
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:\REZONING,98Ikinsey.wpd
PETlTlON TO REZONE
,sTATEMENT OF FILING COMPLIANCE AND FEE CALCULATION
Petitioner: ..J!!~~ ~'''i?~ .
petitio!1JncludE;s:
y 1. Description of the purpose for the zoning and the proposed use of
the property.
Concept plan outlining features of the proposed use of the property
including buildings, parking, accesS and similar features.
Map or maps of the area requested for rezoning.
Names, signatures, and addresses of the owner or owners of the
lots or property included in the proposed change; and
Names, addresses and official tax numbers of owners of the lots or
property immediately adjacent to and those directly opposite
thereto,
f}{tL- 2
-~~.
Y
Calculated Fee:
$ 33 0 ~
-/ ~-;;::JL
gent Roanoke City Planning Commission
Attorneys at Law
GENTRY LOCKEc.'ITY ~t~R~I~\ERFF1Cc
RAKES & MffiRE
A Limited Liability Partnership "99 ocr -7 P 3 :3~~
10 Franklin Road, SE
540.983.9300
Post Office Box 40013
Facsimile 540.983.9400
Roanoke, Virginia 24022-0013
Direct Dial: (540) 983-9312
October 6, 1999
HAND DELIVERED
Ms. Mary Parker
Roanoke City Clerk
215 Church Avenue
Room 456
Roanoke, VA 24011
Re: Kinsey Crane & Sign Co., Incorporated - Rezoning of 401 Albemarle Avenue,
Roanoke City, V A
Dear Ms. Parker:
Enclosed are the following:
1. Petition for Rezoning and one copy with:
a. Explanatory letter regarding the nature and purpose of the petition;
b. Map of the property to be rezoned (Exhibit 1);
c. List of adjoining landowners (Exhibit 2);
d. Zoning Map (Exhibit 3); and
e. Photographs (Exhibit 4).
2. A check in the amount of $330 representing the filing fee for the Petition.
We ask that this matter be referred to the Department of Planning and Community Development
for review, and that the petition be scheduled for a hearing before the Planning Commission at its
November 3, 1999, meeting, and before the City Council on December 20, 1999 (first reading)
and on January 17,2000 (second reading).
{W :\transact\16345\1 \00649470.DOC I
,
GENTRY LOCKE
RAKES & MCDRE
Ms. Mary Parker
October 6, 1999
Page 2
If you have any questions, please call me at 983-9312. Thanking you for your continued
cooperation and assistance, I am
Yours sincerely,
Y LOCKE RAKES & MOORE
GMP:lgh
Enclosure
cc: Ms. Evelyn S. Lander (w/encl.)
Kinsey Crane & Sign Co. (w/encl.)
Mr. Ralph Williams (w/encl.)
{W :\transact\\6345\\ \00649470,DOC}
RECEIVED
CITY CLERi\S OFF!cr~
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
'99 OCT -7 P 3 :38
INRE:
Rezoning of a tract of land lying at 401 Albemarle Avenue, Tax Map Nos.
402-2201,402-2211,402-2212, and 402-2223, from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, such rezoning
to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Kinsey Crane & Sign Co., Incorporated, is the contract purchaser of land in
the City of Roanoke containing approximately 2.5 acres, more or less, located at 401 Albemarle
Avenue, Tax Map Nos. 402-2201,402-2211.402-2212, and 402-2223 (the "Property"). The
Property is currently zoned HM, Heavy Manufacturing. A map of the property to be rezoned is
attached as Exhibit 1.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the Property be rezoned from HM, Heavy Manufacturing District to LM,
Light Manufacturing District, subject to certain conditions set forth below, for the purpose of
permitting the Petitioner to lease approximately 6,000 square feet of the building as general office
space to third parties pursuant to Section 36.1-249 and Section 36.1-250(4), as more particularly
described in the attached information.
The Petitioner believes the rezoning of the Property will further the intent and purposes of
the City's Zoning Ordinance and its comprehensive plan in that it will permit the reuse of an
existing unoccupied building for a less intensive industrial purpose without adverse impact on the
surrounding area.
The Petitioner hereby proffers and agrees that if the Property is rezoned as requested, that
the rezoning will be subject to, and that the Petitioner will abide by, the following condition:
{W:\transact\16345\1 \00649327 ,DOC}
1. That the Property will not be used as a day care center.
Attached as Exhibit 2 are the names, addresses and tax numbers of the owner or owners of
all lots or property immediately adjacent to immediately across a street or road from the Property to
be rezoned.
WHEREFORE, the Petitioner requests that the Property be rezoned as requested in
accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 71-"- day of OorobAr
Its:
,1999.
Respectfully submitted,
G. :Michael Pace, Jr., Of ou el
Gentry Locke Rakes & Moore
P.O. Box 40013
Roanoke, V A 24022-0013
(540) 983-9312
(Typed name and address of all owners of property to be rezoned and signature of said owners)
{W:\transact\l6345\! \00649327 ,DOC I
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EXHIBIT 2
LIST OF ADJOINING LAND OWNERS
TAX MAP NO. OWNER NAME(S) OWNER ADDRESS
Tax Map No. 4022213 White, Loretta L. 427 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022214 White, Loretta L. 427 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022215 White, Loretta L. 427 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022216 Vermillion, Joseph P. 441 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4022217 Vermillion, Joseph P. 441 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4021924 Austin, Dennis D, Jr. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021925 Austin, Dennis D, Jr. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021926 Austin, Dennis D, Jr. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021927 Austin, Dennis D, Jr. 7035 Northway Drive, NW
Hughes, J. B. Roanoke, Virginia 24019
Tax Map No. 4021928 Robinson, James R. 422 Albemarle A venue, SE
Roanoke, Virginia 24013
Tax Map No. 4021930 Ferguson, Paul D., Jr. and 434 Albemarle A venue, SE
Yeatts, Bonita F. Roanoke, Virginia 24013
Tax Map No. 4021929 McLain, Kenneth G. 113 Sedge field Lane
McLain, Shirley B. Vinton, Virginia 24179
Tax Map No. 4022101 Heironimus, S H Co, Inc. 200 Greenleaf Street
Fort Worth, Texas 76107
Tax Map No. 4022102 Najjum, Joseph R. P. O. Box 13768
Naiium, Lola M. Roanoke, Virginia 24037
Tax Map No. 4022103 Guard Rail of Roanoke, Inc. 1131 Fourth Street, SE
Roanoke, Virginia 24013
Tax Map No. 4022104 Heironimus, S H Co., Inc. 200 Greenleaf Street
Forth Worth, Texas 76107
Tax Map No. 4021915 Cosmo Holdings, LLC 3900 Essex
Houston, Texas 77027
Tax Map No. 4020920 Tabor, James M., Jr. P. O. Box 12461
Roanoke, Virginia 24025
Norfolk Southern Corp. Real Estate Department
Lloyd Clingenpeel, Senior
Real Estate Manager
110 Franklin Road, SE
Roanoke, V A 24042-0059
I W:\transact\16345\1 \00649498,DOC}
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Attorneys at Law
GENTRY I rYi?!tt~llR~r-!r'~
RAKES & Mmt<t:'" ' .' ,
540.983.9300
A Limited Liabilit-"J.:.artne~. f -7 p,.)
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Direct No, 540,983,9312
10 Franklin Road, S.E,
Post Office Box 40013
Facsimile 540.983.9400
October 7, 1999
Roanoke, Virginia 24022-0013
HAND DELIVERED
Ms. Mary Parker
Roanoke City Clerk
215 Church Avenue
Room 456
Roanoke, VA 24011
Re: Kinsey Crane & Sign Co., Incorporated - Petition for Rezoning for General Office
and Warehouse
Address: 401 Albemarle Avenue, Roanoke City, VA
Tax Map Nos. 402-2201, 402-2211, 402-2212,402-2223
Current Zoning: HM, Heavy Manufacturing District
Proposed Zoning: LM, Light Manufacturing District (with Proffered Conditions)
Dear Ms. Parker:
Kinsey Crane & Sign Co., Incorporated ("Kinsey") respectfully requests that the Roanoke City
Planning Commission and City Council rezone the above-referenced property from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, to permit the operation of its business
at the above-referenced address.
BACKGROUND:
Kinsey is the contract purchaser of the property located at 40 1 Albemarle A venue in Roanoke City
(the "Property") to which it intends to relocate its offices and business.
Kinsey has filed with this letter a petition to rezone the Property with the City Clerk, together with
supporting information describing the Property and the proposed use. Additionally, Kinsey has
filed a separate application for a variance and special exception.
The Property is zoned HM, Heavy Manufacturing and contains approximately 2.5 acres. The
Property is improved with a 15,500 square foot metal frame and sided building of which
approximately 8,500 square feet is available for warehouse and shopspace, and the balance of 7,000
is for general office use. The Property was previously used as a chemical batch-mix and
distribution facility, but has remained unoccupied for more than a year. The Property is in good
condition, and Kinsey does not plan any extensive renovations or expansions of the building.
Kinsey will only require a very small portion (approximately 1,000 square feet) of the office space
as an ancillary use for its business. Kinsey desires to lease the remaining office space (6,000 square
feet) to third parties so that the entirety of the property can be put to use. The HM zoning code
(Section 36.1-269, et seq.) permits manufacturing establishments of this type as a matter of right,
{W:\transact\16345\1 \00649512,OOC I
GENTRY LOCKE
RAKES & MffiRE
Ms. Mary Parker
October 6, 1999
Page 2
but does not permit by right or by special exception a use for general office purposes not ancillary to
the primary use. However, Section 36.1-249, which designates uses in a LM district, authorizes
manufacturing establishments by right, and Section 36.1-250(4) permits by special exception
general office uses provided that the gross floor area for such use exceeds 20,000 square feet.
Accordingly, it is necessary (a) to rezone the property from HM to LM, and (b) to request a special
exception under and a variance from Section 36.1-250(4) in order to permit the use of
approximately 6,000 square feet of the building for general office purposes by parties other than
Kinsey.
The property is surrounded by properties zoned LM, with the exception of an existing RM-1
residential area to the northeast. This neighborhood is buffered from the Property by existing
topography and foliage and will not be adversely impacted by the rezoning. In fact, the uses to
which the Property can be put under a LM designation are substantially less industrial than those
permitted by the current zoning. It is also significant that the Roanoke Planning Commission and
City Council recently rezoned a nearby piece of industrial property on 3 Y2 and 4th Streets to LM to
permit its use as self storage warehouses, which is consistent with the proposed use.
The proposed use does not create or promote a public safety hazard under FEMA guidelines. None
of the Property is in the floodway and only a very small portion of the parking lot in the southwest
comer nearest the railroad tracks is within the 100-year floodplain, which is permissible under
Section 36.1-365. To the extent that Kinsey plans to store any of its inventory or equipment outside
of the building, Kinsey has an expedient method of removal of these items via existing rights of way
to public streets along the Property boundaries as required by Section 36.1-365.
In addition, Kinsey has proffered that the property, after rezoning and the granting of the special
exception and variance, will not be used as a daycare center.
In view of the foregoing, the rezoning of the Property from HM, Heavy Manufacturing, to LM,
Light Manufacturing, with conditions, should be granted for the following reasons:
1. The use is compatible with existing industrial development and similar uses in the
area;
2. There will be no adverse impact on adjoining properties or those in the immediate
vicinity as a result of the proposed use. In fact, the rezoning to LM restricts significantly the types
of uses to which the Property may otheIWise put under the existing HM designation;
3. No increased demand on public utilities is created since the building on the property
will not be expanded and all utilities are available on site;
{W:\transact\16345\1 \00649512.DOC}
GENTRY LOCKE
RAKES & MOORE
Ms. Mary Parker
October 6, 1999
Page 3
4. The use generates no increased traffic and does not increase the flood potential of
the surrounding neighborhood;
5. The use is in conformity with the letter and intent of sections 36.1-249 and 36.1-250
ofthe City Code, and otherwise conforms to the City's requirements; and
6. The use furthers the intent of the City's Comprehensive Plan for this part of the City.
The intended use of the Property meets all of the requirements for the requested rezoning. The
subject property is particularly well-suited because of the suitability of the existing structure, the
general industrial nature of the surrounding area, and its consistency with other uses in the district,
all of which assure negligible impact on the surrounding area. The existing structure was built as a
warehouse with accessory office space. Kinsey's use is less intensive from an industrial perspective
and it requires much less office space than its predecessors. Without the rezoning and related
special exception and variance, approximately one-third of the square footage of the building is
rendered unusable by Kinsey, which imposes an unreasonable restriction on Kinsey and the
Property.
Accordingly, Kinsey requests that the rezoning be granted in this case.
Thank you for your cooperation and assistance. If you have any questions concernmg the
application or otherwise, please call me at me at 983-9312.
Yours sincerely,
GENTRY LOCKE RAKES & MOORE
GMPjr/lgh
Enclosure
cc: Evelyn S. Lander (w/encl. via hand delivery)
David L. Kinsey (w/encl.)
Frank C. Kinsey (w/encl.)
Mr. Ralph Williams (w/encl.)
Attachments: Petition for Rezoning
Site Plan
List of Adjoining Property Owners
{W:\transact\16345\1 \00649512.DOC}
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EXHIBIT 1
TOTHL P.~
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 11, 2000
File #166-373-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Sandra H. Eakin
Deputy City Clerk
I am attaching copy of Ordinance No. 34614-010400 authorizing the proper City officials
to extend the lease agreement between the City and Budget Rent A Car Systems, Inc., for
a period of five years, for the use of a 1.0 acre portion of a 12.93 acre parcel of City-owned
property located on Municipal Road, N. W., for said corporation's facilities for the
maintenance, servicing and storage of vehicles, for a total lease fee of $55,923.40 over
the five year period, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Monday, December 20,
1999, also adopted by the Council on second reading on Tuesday, January 4, 2000, and
will be in full force and effect ten days following the date of its second reading.
Sincerely, IJ
n~;.r~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: Harold Callahan, Director, Airport Affairs and Properties, Budget Rent-A-Car, 5550
Precision Circle, Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
Glenn A. Asher, Manager, Risk Management
CIMyFilesljan4,wpd
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IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34614-010400.
AN ORDINANCE authorizing the proper City officials to extend the lease agreement
between the City and Budget Rent A Car Systems, Inc., for a period of five years, for the use of a
1.0-acre portion ofa 12.93-acre parcel of City-owned property located on Municipal Road, N.W"
for said corporation's facilities for the maintenance, servicing and storage of vehicles, upon certain
terms and conditions.
Whereas, a public hearing was held on December 20, 1999, pursuant to 9915 .2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity t,o be heard on said lease extension.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the City
Manager and the City Clerk are authorized to execute and attest, respectively, on behalf ofthe City
of Roanoke, in form approved by the City Attorney, the appropriate lease agreement with Budget
Rent A Car Systems, Inc., foruseofa 1.0-acre portion ofa 12.93-acreparcel of City-owned property
located on Municipal Road, N. W., for said corporation's facilities for the maintenance, servicing and
storage of vehicles, for a term of five (5) years, effective beginning January 1,2000 and ending
December 31,2004, for a total lease fee of $55,923.40 over the five-year period, upon such terms
and conditions as more particularly described in the report to this Council from the Water Resources
Committee dated December 6, 1999.
ATTEST:
City Clerk.
H:IORD-GEN\ORDIO.BUDGET-12-20-99
"
THE ROANOKE TIMES
AD Number: I 3 II " I
Publisher's Fee $ %<t,q 7
ADDRESS: KOllV\o/(e C,h, Clerk5 OFe.
{\Aa.ry Pd ricer
;LIs {'h'A rL~ A-ve 1
ROell" oke I vA .,( lfOll
AFFIDA VIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES: TIeceVY\ be ( I~) ,qqq
Witness, this !lotlctay Q~11999
~.J @~
Authonzed SIgnature)
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t;,""or~ to ,,-,! ".."'c'''''d ",~'~-",,~ .",~ I In ~ d;l'J
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q<] VVilnce3 rfiY hai,d uild cW~;a; $0:1.
. uJ. ,N~:~~j Pu.bJJc
My Commission Expires May 31, 2001
RECEIVED
CITY Cl_Er;.;,) err'
099 rIG 16 A10 :14
NOTICE OF PUBUC HEARING
The City of Roanoke proposes
to extend the IeaM of a 1.0-
acre portion of a 12.93-acre
trIIct of C/ty-ownecI property
located on MllnlclPB/ Road,
N.W" to IludglIt Rant A Car
Systems. Inc., for a a pertod of
nw (5) yael1l,
Pursuant to the requirements
of "15.2-18OO(B) end 1813,
Code of YIrgInta (1950), as
amendad, notice Is hareby
glwn that, the CIty Council of
the CIty of Roanoka wtll hold a
public haarlng on the abova
matter at Its I'8C\lI8r ~ to
be held on December 20,
1999, commencing at 7:00
p.m., In the Council Chambers,
4th Floor, Municipal Building.
215 Church Avenue, S,W,;
Roanoke, Virginia. Further
Information In the fonn of a
report from the Water
Resources Committee datad
December 6, 1999 is available
fnlm the 0IlIce of the City Clerk
for the CIty of Roanoke at
(540) 853-2541,
CItImns shall have the opportu.
nlty to be heard ..d express
their opinions on saki matter.
GIVEN under my hand this 12th
day of December, 1999,
Mary F. Parker,
City CIeltc
(1311111)
Affadavit of Publication
The Roanoke Times .
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The Roanoke Times
Roanoke, Virginia
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE:
80023382
01311111
Budget
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
4~of e&-cc~'Q
CommonweElthlSlateof U u *-C'Y~~
<.... \'.'Omtoand5libscr:bCdbt\~c:-omof11js l.rT~ d::y
o ,~. v'.,lnj5mJ'hiJ.;:ja:o::c~;::,;,::C;.i<lI.
, 1':,::.:::'/ F:..:~~!J.c
My CommIsslOIl ExpIres May 1. 200l
PUBLISHED ON:
12/12
TOTAL COST:
FILED ON:
88.97
12/15/99
EECEi'li:C
CITY C"o "C
NOTICE OF PUBUC 'HEARING
The ~ of ROfInOke propoteI
I to extend the .... or. 1.0,-
acre 9OrtIon of 8 12.93-ecre
tntct of CIty-owned property
located on Municipal Road,
N.W., to Bud&et Rent A Car
Systems" Inc., for a II period of
'ftve(5))'8llrL
Pwsuant to the ~
of 1115.2-1800(8) *lei 1813,
Code of \IIraInIII (1960), as
amended, notic. Is. h....by
.... thIit tIMI Qty ComcII of
the CltyotRoanokewlll hold II
public hearfn& on the above
metblr lit Its nlIU_ meetirw to
be held on December 20,
1999, comltlv......lIl1: at 7:00
p.M., In 1tMI CounoI Chambers,
4th FJoor, Municipal BuHdInc.
215 Church Avenue, S.W.,
Roanoke, _ VIrginia. Further
InformlltIonlntheformofa
report from' the .Water I
ResoURlU CommIttee dated
December 6, 1999 Is available
fromthe-OI'IIoeofttteCltycrtwk
for the ctty of Roanoke at
(540) 883-2541.
ctUaos..... h8Y8 the 0pp0tt1I.
I nlty to be hMrd and 8XpN8S
; their opinions on &8Id 1Mtt8t.
I BIVEN undIr my hMd this 12th
day of December, 1991.
MIIlr)'F.Partter,
CIIy"",,,
(1311111)
- - - - -- - - - - - - - - - - - - - -- - - - - - - - -- - - - - - - - - - - - - - - - - - - --+- - - - - -- -- - - - - - -- - -- -- - - - ---
!E-4~_{2~_________
Authbrized Signature
./"
..;
~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to extend the lease of a 1.0-acre portion of a 12.93-acre tract
of City-owned property located on Municipal Road, N.W., to Budget Rent A Car Systems, Inc., for
a period of five (5) years.
Pursuant to the requirements of gg15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on December 20, 1999, commencing
at 7:00 p,m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. Further information in the form ofareport from the Water Resources Committee
dated December 6, 1999 is available from the Office of the City Clerk for the City of Roanoke at
(540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 12thdayof December , 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, December 12, 1999.
Send Publisher's Affidavit and Bill to:
Mary F, Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W,
Roanoke, Virginia 24011
H:\NOTICE-WRC-CClNL-BUDGET -11-15-99
~ECEIVED
CITY CLERI\S nee ,eE
099 NOV 19 P12 :05
December 6, 1999
Report No. 99-379
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Budget Rent a Car Lease Renewal
The attached staff report was considered by the Water Resources Committee
at its regular meeting on November 15, 1999. The Committee recommends that
Council schedule and hold a public hearing and, lacking any comments to the
contrary, authorize the execution of an extension to the lease with Budget Rent a Car
Systems, Inc, for a term of five (5) years, in a form acceptable to the City Attorney, in
''''.
accordance with conditions stated in the attached report,
Respectfully submitted,
t7f~7~
Linda F, Wyatt, Chairperson
Water Resources Committee
LFW: KBK:afm
Attachment
cc: William M, Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
D. D. Daniels, Assistant to City Manager for Community Relations
Charles M, Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Sherman Stovall, Acting Budget Administrator
Glenn Asher, Risk Manager
Harold Callahan, Director, Airport Affairs and Properties, Budget Rent a Car
DATE:
TO:
FROM:
SUBJECT:
I.
Report No. 99-379
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
November 15, 1999
~1.er.s,~ Resources Committee
~ 7!{;- Director, Utilities and Operations lhru
\)'ames~chie, Acting City Manager
Budget Rent-a-Car Lease Renewal
Backaround in chronological order is as follows:
A. City Council. by Ordinance No. 27325, dated December 3, 1984,
authorized the execution of a lease for a period of five (5) years, with
provision for an additional five-year extension, of a one-acre parcel of
property to Budget Rent-a-Car of Roanoke, Inc, for facilities for the
maintenance, servicing and storage of lessees' vehicles,
B. Subsequent five-year extensions to the oriainallease were authorized by
City Council in 1989 and in 1994. The extensions are based on a formula
in the lease providing for a lease rate of 10% of the fair market value of
the land, but less off-site improvement value, and adjusted for inflation by
the Consumer Price Index (CPI),
1989 Rate: ($100,000.00 - $13,840,51) x 10% = $ 8,615.95
1994 Rate: ($115,750.00 - $16,020,39) x 10% = $ 9,972,96
1999 Rate: ($129,813,63 - $17,966,87) x 10% = $11,184,68
Members, Water Resources Committee
November 15, 1999
Budget Rent-a-Car, Inc, Lease Renewal
Page 2
II. Current Situation is as follows:
A. Budaet Rent-a-Car. Inc. has reauested an extension of the current lease,
B, City staff has neaotiated an extension to the current lease, for a term of
five years for a total lease fee of $55,923.40, Total value of previous five
year lease was $49,864,80, See attached letters,
III. Issues in order of importance are:
A. Need
B. Timina
C, Income to City
IV, Alternatives in order of feasibility are:
A. Water Resources Committee recommends that City Council schedule and
hold a public hearina and, lacking any comments to the contrary,
authorize the execution of an extension to the lease with Budget Rent-a-
Car, Inc., for a term of five (5) years, in a form acceptable to the City
Attorney,
1. Need of Budget Rent-a-Car, Inc. for space to continue business
operations is met.
2, Timina to provide lease extension as quickly as possible is met.
3, Income to City will be $55.923.40 over the five (5) year term of the
lease.
B, Water Resources Committee does not recommend that City Council
schedule and hold a public hearina and, lacking any comments to the
contrary, authorize the execution of an extension to the lease with Budget
Rent-a-Car, Inc., for a term of five (5) years, in a form acceptable to the
City Attorney,
Members, Water Resources Committee
November 15, 1999
Budget Rent-a-Car, Inc. Lease Renewal
Page 3
1, Need of Budget Rent-a-Car, Inc, for space to continue business
operations is not met.
2, Timina to provide lease extension as quickly as possible is not met.
3, Income to City will be zero.
V, Water Resources Committee recommends that City Council schedule and hold
a public hearina and, lacking any comments to the contrary, authorize the
execution of an extension to the lease with Budget Rent-a-Car, Inc., for a term
of five (5) years, in a form acceptable to the City Attorney, in accordance with
Alternative "A".
JDRlKBKlSEF
Attachment
cc: City Attorney
Director of Finance
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Acting Budget Administrator
Lease Administrator, Billings and Collections
Risk Manager
OCT 15 1999 15:49 FR BLDGET RENT A CAR 407 816 4450 TO 915408531364
P,01/01
~
Harold Callahan
Director
Airport AfflIirs and Properties
IIIIIJ
Cer end Truck Aentll
October 15. 1999
Ms. Sarah E. Fitton
Engineering Coordinator
Office of the City Engineer
City of Roanoke
215 Church Avenue. S.W.
Room 350
Roanoke. Virginia 24011
via fax 540/853-1364
Re: Lease of 1.0 acre parcel
Municipal Road, N. W.
Yours dated October IS, 1999
Dear Ms. Fitton:
Budget is in favor of the recommendation offered in the referenced letter and
respectfully request that the City proceed with the development of the
appropriate documentation.
Thank you for your help.
Budget Rent I Car Corpom;on
1185! Rent a Car Road
on.ndo. Florida 32827
Direct Phone: (407) 816-4453
Fax: 1407) 816-4450
A wllally -- ....., of Budai! GrDup. Irtc.. I JIlblidv 1IIdId ~ _ NYSE:III
** TOT~ ~.01 **
f
Office of the City Engineer
October 15, 1999
Mr, Harold Callahan, Director
Airport Affairs and Properties
8855 Rent a Car Road
Orlando, Florida 32827
Dear Mr. Callahan:
Re: Lease of 1.0 acre parcel - Municipal Road, NW
Thank you for your letter indicating your interest in renewing your lease for the property
adjacent to the Roanoke Regional Airport. As we discussed by phone, we will need to
obtain the approval of City Council prior to executing the renewal document.
In order to calculate the lease rate for the new term I have reviewed the file relating to the
current extension of the original lease. The extension was based on a formula in the lease
providing for a lease rate of 10% of the fair market value of the land, but less off-site
improvement value, and adjusted for inflation by the Consumer Price Index (CPI).
1989 Rate: ($100,000.00 - $13,840.51) x 10% = $ 8,615.95
1994 Rate: ($115,750.00 - $16,020.39) x 10% = $ 9,972.96
The new rate, adjusting for inflation of 12.15% since 1994 based on the Consumer Price
Index, is calculated as follows:
1999 Rate: ($129,813.63 - $$17,966.87) x 10% = $11,184.68
I would propose that the lease renewal follow the basic form of the previous extension, at
the rental rate of $11 , 184.68/year or $932.06/month, subject to approval as to form of our
City Attorney. Please let me know how you want to proceed in this matter.
Sincerely,
J~2.~
Sarah E. Fitton
Engineering Coordinator
SEF
cc: Kit B. Kiser, Director, Utilities & Operations
215 Church Avenue, S.W, Room 350 Roanoke, Virginia 24011 (540) 853-2731 FAX (540) 853-1364
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 11 , 2000
Sandra H. Eakin
Deputy City Clerk
File #2-166-216-450
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34616-010400 authorizing the City Manager to
execute the Contract of Sale, the deed and any other necessary documents providing for
the fee simple conveyance to Henry Smith Pritchett of City-owned property, identified as
Official Tax No. 1011512 and commonly known as 118 West Campbell Avenue; and
authorizing the City Manager to execute a Deed of Easement granting an historic
preservation easement on Official Tax No. 1011512 to the Virginia Board of Histori~
Resources, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Monday, December 20,
1999, also adopted by the Council on second reading on Tuesday, January 4, 2000, and
will be in full force and effect ten days following the date of its second reading.
^~ gj/~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Willard N. Claytor, Director, Real Estate Valuation
Linda S. Bass, Acting Chief, Economic Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:lMyFilcs~an4, wpd
"tAl.
vJ
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34616-010400.
AN ORDINANCE authorizing the City Manager to execute the Contract of Sale, the deed
and any other necessary documents providing for the fee simple conveyance to Henry Smith
Pritchett of City-owned property, identified by Official Tax Map No. 1011512 and commonly
known as 118 West Campbell Avenue; and authorizing the City Manager to execute a Deed of
Easement granting an historic preservation easement on Official Tax Map No. 1011512 to the
Virginia Board of Historic Resources, upon certain terms and conditions.
WHEREAS, a public hearing was held on December 20,1999 pursuant to 9915.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyances.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized to execute the Contract
of Sale, the deed and any other necessary documents providing for the fee simple conveyance of
City-owned property, identified by Official Tax Map No. 1011512 and commonly known as 118
West Campbell Avenue, to Henry Smith Pritchett, for the consideration of $20,000.00, upon the
terms and conditions set forth in the report and attachments to this Council dated December 20,
1999.
2. The City Manager or Assistant City Manager is authorized to execute a Deed of
Easement granting an historic preservation easement on Official Tax Map No. 1011512 to the
" ...../.
J
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINfA,
I
The 4th day of January, 2000.
No. 34616-010400.
AN ORDINANCE authorizing the City Manager to execute the Contra,ct of Sale, the deed
and any other necessary documents providing for the fee simple conveyance to Henry Smith
Pritchett of City-owned property, identified by Official Tax Map No. 1011512 and commonly
known as 118 West Campbell Avenue; and authorizing the City Manager to execute a Deed of
Easement granting an historic preservation easement on Official Tax Map No. 1011512 to the
Virginia Board of Historic Resources, upon certain terms and conditions.
WHEREAS, a public hearing was held on December 20,1999 p1Jlrsuant to SSI5.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which he~ring all parties in
interest and citizens were afforded an opportunity to be heard on said conveyances.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is authorized to e:xecute the Contract
of Sale, the deed and any other necessary documents providing for the fee simple conveyance of
City-owned property, identified by Official Tax Map No. 1011512 and cornni-only known as 118
West Campbell Avenue, to Henry Smith Pritchett, for the consideration of $20,000.00, upon the
terms and conditions set forth in the report and attachments to this Council dated December 20,
1999.
2. The City Manager or Assistant City Manager is authorized to execute a Deed of
Easement granting an historic preservation easement on Official Tax Map No. 1011512 to the
, ~.
~y,.
'\
IN THE COUNCIL OF THE CITY OF ROANOKE. VIRGINIA
The 20th day of December, 1999.
No. 34615-122099.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aoorooriations
General Government
RCIT Addition - property (1) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
$ 30,704,709
3,306,992
Revenues
118 Campbell Avenue (2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .. $
20,000
1 ) Appropriated from
Third Party
2) 118 Campbell Avenue
Property Sale
(008-052-9629-9004) $ 20,000
(008-1309) 20,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
)
RECEIVED
CITY CLER\(,::, CF;- C
December 20, 1999
Council Report #99-59
ogg rfC 15 P 4 :00
Honorable Mayor DavidA. BOwers
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: Sale of City-owned Property located at 118 Campbell Avenue
I. BACKGROUND:
A. City of Roanoke owns a historic building at 118 Campbell Avenue.
B. Roanoke City Council agreed to purchase this building and the adjoining
properties of 120, 122 and 124 Campbell Avenue in 1984 for historic preservation
and economic development purposes.
C. 120, 122 and 124 Campbell Avenue have been sold to private investors
who have renovated the buildings into commercial office space and multiple
residential living units.
II. CURRENT SITUATION:
A. The Economic Development Department has identified a buyer (Henry
Smith Pritchett) for 118 Campbell Avenue, who proposes to renovate the building
into office space and a residential living unit.
B. Mr. Pritchett, a local developer and past president of the Roanoke Valley
Preservation Foundation, has experience with numerous downtown development
projects. He was the primary contractor for Market Place Center and an early
pioneer of the revitalization of the City Market area,
C. 118 Campbell has extensive damage to the third floor resulting from a
leaky roof. The projected cost for the roof repair is $15,000-$20,000.
D. Asbestos is present in 118 Campbell Avenue and the estimated cost for
removal is between $50,000 and $150,000.
E. Contract of Sale between the City and Henry Smith Pritchett contains the
following major provisions:
. Consideration is $20,000
. Mr. Pritchett accepts the property "AS IS"
. City will record historical preservation easement in favor of the Virginia
Department of Historic Resources prior to closing.
. Closing is scheduled within 60 days from the execution of the sales contract.
..
Mayor and Members of City Council
December 2, 1999
Page 2
III. ISSUES:
A. Historic Preservation
B. Economic Development
C. Timing
D. Cost to City of Roanoke
IV. ALTERNATIVES:
AI. Authorize the City Manager to execute the Contract of Sale agreement and other
necessary documents to convey the property to Henry Smith Pritchett, and the
required historical preservation easement to the Virginia Department of Historic
Resources. All documents are to be in a form approved by the City Attorney.
A2. Appropriate $20.000 from a third party (Henry Smith Pritchett) to account
#00805296299004 (RCIT/addition property.)
a. Historic Preservation will be accomplished In the downtown historic
district.
b. Economic Development program will be advanced by returning this
building to the private sector, thus creating new revenue, retaining jobs
within the City, and creating another residential living unit downtown.
c. Timing is critical to allow Henry Smith Pritchett to stabilize the building
and begin renovations.
d. Cost to the City - The City will not incur additional maintenance cost on
the building and will receive tax revenue,
B. Do not authorize the City Manager to execute the Contract of Sale agreement, the
historic preservation easement and other necessary documents to convey the
property to Henry Smith Pritchett.
1. Historic Preservation will not occur.
2, Economic Development opportunity will be lost.
3. Timing will not be an issue.
4. Cost 0 the City - The City will continue to incur maintenance costs on the
building and the building will remain off the tax rolls.
Mayor and Members of City Council
December 20,1999
Page 3
V. RECOMMENDATION:
City Council concur with alternatives Al & A2 to:
AI. Authorize the City Manager to execute the Contract of Sale agreement and other
necessary documents to convey the property to Henry Smith Pritchett and an historic
reservation easement to the Virginia Department of Historic Resources. All
documents to be in a form approved by the City Attorney.
A2. Appropriate $20.000 from a third party (Henry Smith Pritchett) to account
#00805296299004 (RCIT/addition property.)
Respectfully submitted,
~~~~
J~ D. Ritchie
Acting City Manager
mJp
cc: Diane S. Akers, Acting Assistant Manager
Linda S. Bass, Acting Chief of Economic Development
Will N. Claytor, Director Real Estate Valuation
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Sherman A. Holland, Commissioner of Revenue
Mary F. Parker, City Clerk
Sherman M. Stovall, Acting Budget Administrator
ExhibiC "A"
Oescription of Slle Property
BEGINNINQ It I point on the louth riqht-ot-way line ot
Campbell Avenue, .11d beqinninq pOint beinq the common
corne~ to new Lot l1A and Lot U, Block 10, Of tic ill
Survey SW 1, thence with Il1d common line s. 08-08'45"
"'I., ~7.4' f.et to I pOint; thence rf. '8-3"19" w., 5.55
f.et to 4 pOint; thence S. '4-53'11" W., 25.00 f.et to a
point; thence rf. 02-28'1'" W., ".0' teet to I pOint on
the .outh r1qht-of-wlY l1ne of CI.pbell Avenue; thence
with .11d r1qht-of-way It. 83-31'00" 1.,25.00 teet to the
Pllce of Betinnin,. Thi. real e.tlte beinq at 118
CI.peell Avenue, bearin, Official Tax Ito. 1011512, Ind
b.1n, Lot l1A on 'lan Ito. .244, prepared by the Office of
the City In,in..~ and dated June 22, 1"3, Iftd ent1tled
''''la' Showin, the R..uacUvl.lon of 'E'openie. owned by
the City of Roanok. Lot. I, I, 10 , 11 and J_. to.
TE'lnkl. Lot. 21, 22, 23 , 'a~ of Lot 24 Offlcl.1 Survey
SW 1 Cr..'ift' H.reon ..., Lo'. lA, 'A, lOA, la, 21A, 22A,
23A, , 24A, II and reconed In Roano.. City Map look 1, It
pat. 1211.
Izhibit .1.
l... " ..... t: . , ~t I~. t-. ~ Dr ~ cIa_ -. . _ 21, :n.,
~ J.A 011II ... lt2, s-IIl0S.
2. RJ4Ma 01 ..~ ~ . - "r- -- .. ~ _ PIftV .u . tftMl~ i.A puo:-,
~ .. .& -.. T IV' 23, lilt, ia ~ ... 310, .... 101 MIl ~ 1fI--_-.c
da_ AprU 35, 1101, · . 1 ia ~ ... 111, .... 1", .. ~ .. PIWU.c:N
at 1&1.4. lU ~. _ '-.. .un._* cn..-A.
ATTACHMENT A
BEGINNING at a point on the south right-of-way line of Campbell Avenue, said
beginning point being the common comer to new Lot llA and Lot 12, Block 10, Official
Survey SW 1, thence with said common line S. 08008'45" W., 67.46 feet to a point;
thence N. 88036' 19" W., 5.65 feet to a point; thence S.84053' 11 "W., 25.00 feet to a
point; thence N. 02028'19" W., 56.09 feet to a point on the south right-of-way line of
Campbell Avenue; thence with said right-of-way N. 83031 'OO"E., 25.00 feet to the Place
of Beginning. This real estate being at 118 Campbell Avenue, bearing Official Tax No.
1011512, and being Lot llA on Plan No. 6244, prepared by the Office of the City
Engineer and dated June 22, 1993, and entitled "Plat Showing the Resubdivision of
Properties Owned by the City of Roanoke Lots 8, 9, 10 & 11 and James L. Trinkle Lots
21,22,23 & Part of Lot 24 Official Survey SW 1 Creating hereon New Lots 8A, 9A,
lOA, l1A, 21A 22A, 23A, & 24A," and recorded in Roanoke City Map Book 1, at page
1291.
Page 6
Exhibit "B"
CONTRACT OF SALE
THIS CONTRACT OF SALE, made and entered into this ~ day of
Nc:-:,."Q.1"<"'-~\l.r , 1999, by and between the CITY OF ROANOKE, VIRGINIA, a
municipal corporation organized and existing under the laws of the Commonwealth of
Virginia ("Seller"), and HENRY SMITH PRITCHETT ("Purchaser").
WHEREAS, the Purchaser desires to purchase the property more particularly
described below;
WHEREAS, the Purchaser intends to renovate the entire first floor of the structure
located on said property for commercial office space purposes;
WHEREAS, Purchaser intends to renovate the entire second and third floors of the
structure located on said property for residential use; and
WHEREAS, based on the renovations to be undertaken by the Purchaser and the uses
to be made of the structure, the City desires to sell said property to the Purchaser.
NOW THEREFORE, IN CONSIDERATION of the representations set forth above
and the mutual covenants contained herein, the parties agree as follows:
1. Purchaser agrees to purchase from the Seller and Seller agrees to sell to the
Purchaser, subject to the terms contained herein, all that certain lot, tract or parcel of land
with all improvements thereon and appurtenances thereto belonging, lying and being in the
City of Roanoke, Virginia and being generally described as 118 West Campbell Avenue, and
bearing Official Tax Map No. 1011512, and being more particularly described in the
"Description of Sale Property" attached hereto and incorporated by reference herein as
Exhibit "A", said property hereinafter referred to as the "Property", subject to all conditions,
easements and restrictions of record including, but not limited to, the exceptions identified
in the excerpts from the Seller's Owner's Title Insurance Policies included on the attached
Exhibit "B", and the historic preservation easement identified in Paragraph 11.
2. Purchaser agrees to pay the sum of TWENTY THOUSAND AND NO/tOO
DOLLARS ($20,000.00), for the Property payable as follows:
(a) $2,000.00 cash or certified check made payable to Treasurer, City of Roanoke
(the "Deposit") on the execution by the Purchaser of this Contract, to be delivered to and held
by the Seller until Closing as defined herein; and
(b) $18,000.00 cash or certified check made payable to Treasurer, City of
Roanoke, at the time of Closing.
3. Seller agrees to convey the Property to Buyer by a good and sufficient deed
with General Warranty and English Covenants of Title, subject to the exceptions identified
in Paragraphs 1 and 5. The deed shall be prepared at Seller's expense.
4. Seller shall pay the Grantor's tax, if such tax is not exempt, and Buyer shall pay
all other applicable recordation taxes. Real estate taxes shall be prorated as of the date of
closing.
5. The Property will be conveyed subject to (a) the exceptions identified above
in Paragraph 1, (b) existing marketable restrictions and marketable utility easements of
record, as they may lawfully apply, and (c) other customary and usual exceptions not
2
adversely affecting title, such as real property taxes not yet due and payable.
6. Purchaser acknowledges and agrees that the Property is in poor condition and
that the Property contains asbestos. Purchaser covenants and agrees to accept the Property
"AS IS" and, without limitation, covenants and agrees to be responsible for any required
abatement or removal of asbestos located on the Property and to be responsible for all repairs
and maintenance and to keep the Property in good and substantial repair, such covenants to
survive Closing.
7. Delivery of the deed, transfer of and possession of the Property and payment
of the purchase price (the "Closing") shall take place at the Office of the City Attorney,
Roanoke, Virginia, or other mutually agreeable location within sixty (60) calendar days from
the date this Contract is executed by the Seller, or as soon thereafter as practicable.
8. Purchaser warrants that no realtor or broker was involved in the negotiation of
this Contract and no brokerage commission is to be paid to any party.
9. Risk of loss by fire or other casualty shall be upon Seller until Closing is
completed.
10. Seller has not made any representations as to the zoning or permitted uses of
the Property and Purchaser assumes full responsibility for ascertaining sarne.
11. Purchaser understands that prior to Closing, Seller will record a historic
preservation easement on the Property in favor of the Virginia Board of Historic Resources
or its successor, in substantially the form attached hereto and incorporated herein by
3
reference as Exhibit "e". Purchaser acknowledges and agrees that it has read and
understands said easement and agrees that the Property shall be bound by the terms and
conditions contained therein.
12. This Contract shall not become binding on either party until it has been
approved by the City Council of Roanoke, Virginia, and executed by the City Manager or
his designee. However, by executing this agreement and presenting it to the Seller,
Purchaser agrees not to withdraw its offer to purchase until this contract has been considered
and either accepted or rejected by Purchaser.
13. If closing does not occur due to no fault of the Purchaser, the Deposit shall be
returned to Purchaser. If, as a result of Purchaser's actions or inactions, closing has not
occurred within seventy-five (75) days from the date that this Contract is properly executed
by the Seller, the Seller at its option shall have the right to terminate this Contract, and retain
the Deposit. Seller's notice of its intention to terminate this Contract shall be sent to
Purchaser at 20-A Cani>bell Avenue, SE, lbanoke, virginia 240p with a copy
to Mal:yellen F. Gocxilatte, Escr., Glenn, Feldmann, Darby & Goodlatte, P.O. Box
2887, Boanoke, Virqinia 24001-2887
by certified mail, return receipt requested, and will be effective within ten (10) days after
mailing.
14. Purchaser and Seller hereby bind themselves, their heirs, assigns, successors,
executors and/or administrators, as applicable, for the faithful performance of this Contract.
4
15. This Contract constitutes the entire agreement of the parties with respect to the
subject matter hereof, and no representations, inducements, promises or agreements, oral or
written, between the parties not set out herein shall be of any force or effect. This Contract
may only be modified by a written instrument executed by both parties.
IN WITNESS WHEREOF, the said parties have hereunto set their hands and seals on
the dates indicated below.
PURCHASER:
HENRY SMITH PRITCHETT
g~)
ATTEST:
~F';d...s.tV~
Date: Nc()~ '9/ /'}~ ,
By:
SELLER:
CITY OF ROANOKE, VIRGINIA
ATTEST:
Mary F. Parker, City Clerk
By: (SEAL)
James D. Ritchie, Acting City Manager
Date:
Authorized by Roanoke City Ordinance No.
,19_.
,adopted
Approved as to Form:
Assistant City Attorney
Approved as to Execution:
Assistant City Attorney
H:IAS.PRlTCHETT
5
EXHIBIT C
,'\.
This document was prepared by:
Depanment of Historic Resources
2801 Kensington Avenue
Richmond. VA 23221
Exempted from recordation taxes
under the Code of Virginia (1950), as amended,
section 58.1-81 I (A)(3)
DEED OF EASEMENT
(118 Campbell Avenue, S.W., Roanoke)
THIS DEED OF EASEMENT, made this day of , 1999, by the
CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under the
laws of the Commonwealth of Virginia. and its heirs, successors and assigns, herein collectively
referred to as the Grantor, and the COMMONWEALTH of VIRGINIA, VIRGINIA BOARD
OF HISTORIC RESOURCES, herein referred to as the Grantee,
WITNESSETH:
WHEREAS, Chapter 22 of Title 10.1 of the Code of Virginia of 1950, as amended, was
enacted to support the preservation and protection of the Commonwealth of Virginia's significant
historic, architectural, archaeological, and cultural resources, and charged the Virginia Board of
Historic Resources to designate as historic landmarks, to be listed in the Virginia Landmarks
Register, such buildings, structures, districts, and sites which it determines to have local, statewide,
or national historic, architectural, archaeological, and/or cultural significance, and to receive
properties and easements in gross or interests in properties for the purpose, among other things, the
preservation and protection of such designated landmarks; and
WHEREAS, Chapter 17, Title 10.1 of the Code of Virginia of 1950, as amended, entitled
"Open-Space Land Act," was enacted to preserve open-space lands for historic or scenic purposes,
and authorizes any public body to receive easements in gross or other interests in properties for the
purpose of preserving such historic or scenic open-space lands; and
WHEREAS, the Grantor is the owner of a property consisting of a tract of land, herein
described, which includes a historic building known as 118 Campbell Avenue, which is one of five
pwze 1
,
...
buildings compnsmg the Campbell Avenue Complex, which complex is of historic and
architectural significance and is listed in the Virginia Landmarks Register and the National Register
of Historic Places; and
WHEREAS, both the Grantor and the Grantee desire to ensure the preservation of 118
Campbell A venue and the protection of the historic and architectural features that led the Campbell
A venue Complex to be so listed;
NOW THEREFORE, in recognition of the foregoing and in consideration of the sum of
Ten Dollars ($10.00) and other valuable consideration, the receipt of which is hereby
acknowledged, the Grantor does hereby grant and convey to the Grantee an easement in gross with
right in perpetuity to restrict the use of the property described in "Attachment A" (hereinafter called
the Easement Property).
The restrictions hereby imposed on the use of the Easement Property are in accord with the
policy of the Commonwealth of Virginia, as set forth in Chapter 22 of Title 10.1 of the Code of
Virginia of 1950, as amended, to preserve the designated landmarks of the Commonwealth of
Virginia. The acts which the Grantor covenants to do and not to do upon the Easement Property,
and the restrictions which the Grantee is hereby entitled to enforce, shall be as follows:
1. The parties agree that the photographs of the Easement Property taken by Calder Loth of the
Department of Historic Resources (DHR negative numbers 9591 and 9592) on February 10,
1989 accurately document the appearance and condition of the Easement Property as of the date
of this easement. The negatives of the said photographs shall be stored permanently in the
picture collection of the Library of Virginia Hereafter, the Easement Property shall be
maintained and preserved in its documented state as nearly as practicable, except for changes
which are expressly permitted hereunder.
2. No building or structure shall be built or maintained on the Easement Property other than the
present historic building. The building shall not be demolished or removed from the Easement
Property, nor shall it be altered, restored, renovated, or extended, except in a way that would, in
the opinion of the Grantee, be in keeping with the historic character of the Easement Property
and its setting, and provided that the prior written approval of the Grantee to such actions shall
have been obtained.
3. No cleaning, repointing, waterproofing, or painting of the exterior masonry of the historic
building shall be undertaken unless the prior written approval of the Grantee shall have been
obtained.
4. The Grantor agrees to consult with the Grantee regarding interior renovations and alterations
and to make good-faith efforts to preserve interior features which are identified by the Grantee
as significant. including ornamental metal ceilings, historic woodwork, the atrium area in the
second and third floors, and the stairwell and light shaft.
PaRe 2
..
..,
5. No permanent dump of junk, trash, rubbish, or any other unsightly or offensive material shall be
permitted on the Easement Property.
6. The Easement Property shall not be divided, subdivided, or conveyed in fee other than as a
single tract.
7. No sign, billboard, or outdoor advertising structure shall be displayed on the Easement Property
without the consent of the Grantee, other than signs not exceeding nine square feet for any or all
of the following purposes: (i) to provide information necessary for the normal conduct of any
permitted business or activity on the Easement Property, (ii) to advertise the property for sale or
rental, and (iii) to provide notice necessary for the protection of the property and for giving
directions to visitors.
8. The Grantee and its representatives may enter the Easement Property from time to time, upon
reasonable notice to the Grantor, for the sole purpose of inspections and enforcement of the
terms of the easement granted herein.
9. The Grantee, in its discretion, and upon reasonable notice to the Grantor, may erect as a location
acceptable to the Grantor, a single marker or sign, not exceeding two feet by two feet, which
states the name of the Grantee and advises that the Grantee owns the easement granted herein.
10. In the event of a violation of this easement, the Grantee shall have the right to seek all
appropriate legal and equitable relief, including but not limited to the right to restore the
Easement Property to its present documented condition and assert the cost of such restoration as
a lien against the Easement Property.
11. Whenever a request for the Grantee's approval is submitted pursuant hereto and the Grantee
fails to respond in writing within 30 days of receipt of such request, then the Grantee shall be
deemed to have approved the request, and the Grantor may proceed with the action for which
approval was requested. Nothing herein, however, shall be construed to require the Grantor to
issue a final decision regarding such request within such 30-day period.
12. Prior to any inter vivos transfer of the Easement Property, excluding deeds of trust given for the
purpose of securing loans, the Grantor shall notify the Grantee in writing.
13. The invalidity or unenforceability of any provision of this easement shall not affect the validity
or enforceability of any other provision of this easement or any ancillary or supplementary
agreement relating to the subject matter hereof.
Although this easement in gross will benefit the public in the ways recited above, nothing
herein shall be construed to convey a right to the public of access to or use of the property, and the
Pll2e 3
Grantor shall retain exclusive right to such access and use, subject only to the provisions herein
recited.
Acceptance by the Virginia Board of Historic Resources of this conveyance is authorized by
section 10.1-2204 and 10.1-1701 of the Code of Virginia of 1950, as amended.
Witness the following signatures and seal:
ATTEST:
CITY OF ROANOKE, VIRGINIA
By:
James D. Ritchie, Acting City Manager
Mary F. Parker, City Clerk
Accepted:
VIRGINIA BOARD OF HISTORIC RESOURCES
By:
H. Alexander Wise, Jr.
Director, Department of Historic Resources
Date:
pasze 4
STATE of VIRGINIA
CITY of ROANOKE
)
), to-wit:
The foregoing instrument was acknowledged before me this _ day of
, 1999, by James D. Ritchie, Acting City Manager, on behalf of the City of
Roanoke, Virginia, the Grantor therein.
Notary Public
My commission expires:
STATE of VIRGINIA
CITY of RICHMOND
)
), to-wit:
The foregoing instrument was acknowledged before me this day of
, 1999, by H. Alexander Wise, Jr., Director, Department of Historic
Resources, on behalf of the Virginia Board of Historic Resources, Grantee therein.
Notary Public
My commission expires:
P82e 5
RECEIVED
l'1T Y C L Ef{ I" (.; en: r ;
THE ROANOKE TIMES"99 [Ie 16 AlO :14
AD Number: /311/7/
Publisher's Fee $ q 7. (p5
ADDRESS:
H.OCWloKe [;~ Clt>rk; Ofe-.
flAt( It( Pa r({c~
d( -5 t!-Au reh ttve I Sf/II .
]:to Q.AlvtJ I~.e I V A ~ 4- 0 I I
AFFIDA VIT OF PUBLICA nON
I, (the undersigned), an authorized representative
of the Roanoke Times , which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES: b.ectwYt h<< /d-l/Qv7
Witness, this /rday of Q~,1999
~. (]Jh~
(Authonzed SIgnature)
@countYOf ~.
CommonweelllllSlatG of ~
worn t and sunscribe,d bG:oro . ,,11113 I (p'-t1<..- d;:.y
of co I L1!d. ~~~;lpCC5 my hand tii'iJ c,H:c~al ~:;al.
~, W, , Notarl Public
My COmmission Expires May 31, 2001
NOTICE OF PUBUC HEARING
The CIty of Rl!8nok8 phIpOMS
to CllIWl8Y Clty-owned property
identified by 0lllcllII Tax No.
1011512, end commonly
kMM1 as 118 W'BIIt CampbeI
A_. In ~ wIlh
this CClIIVe)WlC8, tIllI CIty lIIao
~ to .. an hIatonc
~ -*It to tIla
Vlralnle Board of Historic
R8Mlurces.
P\nuant to tIllI ~
of U15.2-18OO(8) 8I1d 1813,
Code of lIIrrilnIe (1950), as
lIIIMII1ded, notice Is hereby,
"., tIllIt tIllI CIty CouncIl of
tIllI CIty of Rl!8nok8 wlI hold a
public 11-'"1, on tIllI abcM
malt8r lit Its ....... III8IIIInI to ,
bll hakI on Dacambar 20, '
1999, cornmancInC lit 7:00
p.m., In tha CouncIl 0lImbara,
4th FloM; MunIcIpIII BuIIdIn&
215 Cllurdl A-.' S.W.,
Iloanoke, Vlrctnla. Furtller
WamlaIIon In 1Ils" farlIl of a
~.
_.-:1". :,~'t""
, ""'."!""'~.'
,;=-~.._.. '
., ........ ..
t!llIIr ~ qn.-cl malt8r,
GIVEN under my hlIixl ~~
I day of December, 1999.
! Mary F, ~L
CIty Clerk
(1311171)
, ~
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - 1lO- - Ji\N- to - "PJ-:1 ~ - - - - - -
I
I
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The Roanoke Times
Roanoke, Virginia
Affadavit of Publication
The Roanoke Times
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE:
80023382
01311171
Historic Bd
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I I (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
~COUr.lYOf (~~
Commonwc<::llhlSUltGOf I) (~ Ml'Li.
( !/Om to and Wbscr;'ocd before mo ffils l/+^- day
,Wi' ss my\ hEiiiti and ofiJcicJ Sual.
W , NO!aljl Public
My Commrsslon &pires May 3 . 2001
PUBLISHED ON: 12/12
TOTAL COST:
FILED ON:
97.65
12/15/99
RECEi.lED
(,ITYC"~" .
NOnCE OF PUBUC HEARJNG
The CIty Of AoMc*e pl'QpDMS
to convey CIty-owned pn:tpWty
IdenUned by 0I'IIcIliI T8It No.
1011512. and commonly
known _ 118 w..t: ClWnpbell
Avenue. In oonjunctIon WIttl
tNI conveyance, the CIty IIIso
P1OpOMI to WW'lt an bIIIIorIc
pt'eMl'YatIon eaement to the
VI!'f:lnla Board. of HIstoric
R_,
Ptnuant to the requirements
of U15.2-18OO(BI and 1813,
Code of V1....nltl (1150), ..
amend8d, notice is hereby
ttventhllltheCltyCouncllOl
the CIty of Ro8nohe will hold .
pubic heMne; on the' Ibave
matter at Its f'8CUI.. ~ to
be held on December, 20,
1999, oornmencInC lit 7:00
p.'!'I., In the Council Chernbers.
4th Floor, Munlcfpal BuddIn&
215 Church AvenlMt, S.W.,
Roanoke, Vlr,lnl.. Further
lnformetlon -In the form,of a
report from the Water
Reaotlrcet CommIttM d8ted
December 20, 1999, Is Mil.
...._..._af...~
Clerk tortM ,QM;V of Ro8noke It,
(540) 813-2541. 'tf
CttIzeM........ the opportu..u
nIty to 'be' heard end expresa
theIr......'on..ad~:,' ;:l
GIVEN under my hMd this 12th
d8y of DeoemIMlr, 1899.
. M8ry F. PIrtcer.
ctlyOlo<k
(1311171) ;1\
- - -- - - - - - - -- - - - - - - -- - - - - -- -- -- -- - - - - - - - - -- - - - - - - - -+- - - - - - - - - - - -- - - -- - - -- -- - - --
-~ilA:c.Lv2..LCP~~~________
Authorized Signature
vJ~~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey City-owned property identified by Official
Tax No. 1011512, and commonly known as 118 West Campbell Avenue. In conjunction
with this conveyance, the City also proposes to grant an historic preservation easement to
the Virginia Board of Historic Resources.
Pursuant to the requirements of ~~ 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold
a public hearing on the above matter at its regular meeting to be held on December 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee to City Council dated December 20, 1999, is available from
the Office of the City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this 12th day of December
, 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, December 12, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\AMISCINS-118Campbell
,
)
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 11, 2000
File #2-166-207
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
I am attaching copy of Ordinance No. 34617-010400 providing for the fee simple
conveyance of a three-foot strip of City-owned property to Insystems Technologies, Ltd.,
identified as Official Tax No. 1010310 containing 130 square feet, and located on Norfolk
Avenue, S. W., upon certain terms and conditions as set forth in a report dated December
20, 1999, from the Acting City Manager. The abovereferenced measure was adopted by
the Council of the City of Roanoke on first reading on Monday, December 20, 1999, also
adopted by the Council on second reading on Tuesday, January 4,2000, and will be in full
force and effect ten days following the date of its second reading. '
Sincerely, ~
1\~J.r~
Mary F. Parker, CMC
City Clerk
MFP:lo
Attachment
pc: James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:lMyFilcs\jan4,wpd
r,
}Jj~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 2000.
No. 34617-010400.
AN ORDINANCE providing for the fee simple conveyance of a three-foot strip of City-
owned property to Insystems Technologies, Ltd., identified by Official Tax Map No. 1010310
containing 130 square feet, and located on Norfolk Avenue, S,W" upon certain terms and conditions,
WHEREAS, by Ordinance No. 34248-050399, Council authorized conveyance of a
.0 13-acre portion of Official Tax No. 1010310 for the renovation of a warehouse building
at 109 Norfolk Avenue, S.W.; and
WHEREAS, renovation of the building has revealed that the end wall of the building
is leaning, thus creating a need for an additional three-foot strip of property for the
renovation; and
WHEREAS, a public hearing was held on December 20, 1999 pursuant to 9915.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The appropriate City personnel are authorized to take the necessary action to convey
a three-foot strip of City-owned property, identified by Official Tax Map No. 1010310, containing
130 square feet, and located on Norfolk Avenue, S. W., to Insystems Technologies, Ltd., upon the
terms and conditions set forth in the report to this Council dated December 20, 1999.
,
2. All documents necessary for this conveyance shall be upon form approved by the City
Attorney,
ATTEST:
City Clerk.
HIORD-GEN\OSP-Insystems-12-20-99
"
RECEIVED
CITY CLER~'\S OFF'r"
"99 lIe 15 AlO :50
December 20, 1999
Council Report No. 99-391
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Conveyance of City-owned Property
To InSystems Technologies, Ltd.
Tax No. 1010310
I. Background in chronological order is as follows:
A. Property owned by the City located at the corner of First Street and
Norfolk Avenue, is identified by Tax NO.1 01 031 O. Property was acquired
for the development of Railside Linear Walk.
B. InSvstems Technologies. Ltd., a software manufacturing company
founded in Roanoke in 1991, has purchased and is renovating the
warehouse building at 109 Norfolk Avenue, adjacent to the City-owned
parcel, to house their growing business.
C. City Council approved. by Ord. No. 34248-050399, the sale of a .013 acre
portion, more or less, in fee simple and a 195 square foot, more or less,
air rights easement across Tax Map No. 1010310 to InSystems
Technologies, Ltd., to allow construction of an addition to their building.
This property was conveyed to InSystems by Deed executed July 29,
1999.
II. Current Situation is as follows:
A. Renovation of the building has revealed that the end wall of the building
is leaning, thus creating a need for an additional three-foot strip of
property for the addition. See attached map of survey for InSystems
Technologies, Ltd. prepared by T. P. Parker & Son dated November 23,
1999.
"-,
Honorable Mayor and City Council
Conveyance of City-owned Property
To InSystems Technologies, Ltd.
Tax No. 1010310
December 20, 1999
Page 2
B. Conveyance of real property must be approved by City Council, following
a public hearing.
III. Issues in order of importance are:
A. Need
B. Timing
C. Income to City
IV. Alternatives in order of feasibility are:
A. City Council hold a public hearing and, lacking any comments to the
contrary, approve the conveyance of a portion of Tax Map NO.1 01 031 0
containing approximately 130 square feet, more or less, to InSystems
Technologies, Ltd., in a form acceptable to the City Attorney.
1. Need of adjacent property owner to resolve potential encroachment
problem is met.
2. Timing to allow completion of renovation is critical.
3. Income to City will be $2,525 from sale of real property and future
tax revenue generated on this parcel.
B. City Council does not hold a public hearing and, lacking any comments to
the contrary, approve the conveyance of a portion of Tax Map No.
1010310 containing approximately 130 square feet, more or less, to
InSystems Technologies, Ltd., in a form acceptable to the City Attorney.
1. Need of adjacent property owner to resolve potential encroachment
problem is not met.
2. Timing to allow completion of renovation is delayed.
3. Income to City will be zero.
Honorable Mayor and City Council
Conveyance of City-owned Property
To InSystems Technologies, Ltd.
Tax No. 1010310
December 20, 1999
Page 3
V. Recommendation is that City Council hold a public hearing and, lacking any
comments to the contrary, approve the conveyance of a portion of Tax Map No.
1010310 containing approximately 130 square feet, more or less, to InSystems
Technologies, Ltd., in a form acceptable to the City Attorney, in accordance with
Alternative "A".
~ReSpe~Y a::
J s D. Ritchie
Actl g City Manager
JDR/KBKlSEF
cc: City Attorney
Director of Finance
Director of Utilities and Operations
Assistant to City Manager for Community Relations
Acting Budget Administrator
City Engineer
Engineering Coordinator
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TA. NO 101-0}1O
IN'";T. NO. 970024~91
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NEW LOT -A-
PC)i)Pf~Ty Of
INSYSlEMS TECHNOlOGIES. L TO.
0.117 AC.
BellNOEI) BV C('P~EPS
1.J.4.~.6.7.8.10 TO 1
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BUllOIN", fOlJNO.TlON ENrRO'CHES
r AST 0F" PROPERTY lI~r 20" - 2r
(SEE D[T~llS)
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EXISTING
4 STORY BUILDING
BUILDING UNDER
CONrTRUCTIC.N
SURVEY FOR
INSYSTEMS TECHNOLOGIES. LTD.
SWW"NG NEw LOT "A- (0.117 ~C.)
IIIISYSTEMS TECHNOlIGIES. INe /CITY Of" ROANOKE SUBD'IolSlON
M B ,. PG. 1969
Slru.TE 011I NOPFOlK ~vrNUE. Sw.
~OANOKE, VIRGINIA
~ TPP&S T P. P~Rn:R .. 'lOll
ENQI....I;.s:... II' IouJrl-.....
.U"Vl[V~S Powt Offtt'e Boll' :II
_. PL,..............e-"s!'aNnl 'ftrIhttII141M
TAX NO., 101-0309 SCALEo ,. ~ '0'
OP'WIII: JTPZ-l DATE: NovrUBER 2}. 1999
CALC.: JTP,R WO., 99-131!
N 8. f-39
TO
76.29' FPOM POI~
1st ST!:;ofET. 5 W
30' 8- 9
. ~ t~.!L.Lf~;'
c _
AC ftiAl N 88'39'26" W 8-10 :0< 4971
!tRY U.t,P S 87'4'!-' r 50 o'
NORFOI.J( A\9IUE. S.W.
R /w VAPI[<j
010 P.'.
N~ll FOUND
IN COIIIrRE TE
DOCK
NOTES,
, THIS PLAT W.S PREPARED ""TH BENEfIT OF ~ TITlE REPOPT. l'WYERS
TITLE INSUP,t,NCE CQRPOPATJO'oI COUJ.t!1'~[NT NUUBER 0W11549
2. THE SUB.EeT PROPERTY IS "ll<," THE liMITS or ZONE ".. ~S SHOWIII
011I THf fW' FlOOO INSURANCE R~TE U~PS. THIS OfTERIolIIII~TlON IS
BASED QfII l1-I[ flOOD UA.PS .&1\10 HAS NOT BErN VEJ:l'lrlED BY ACTUAL
nELO ELEVAll'J111S SEE IolAP PANEL '~1161COO'6 O~TEO OCT. 15. 1993
J. ~Ll IolEASiJRElIf'lTS ARE B.SEO ON BUilDING AT GROUND lEV(L.
4 INTERIOP W'llS ~N~ DIMENSIONS NOT VERlnEO.
10'
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20'
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CPAPHIC SC'lE
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JTP,JR
CLOSED BY
REeElv ED
CITY CLERi<~; nF F C
THE ROANOKE TIMES '99 (Ie 16 AlO :15
AD Number: 13/3DS7
Publisher's Fee $ g L/. 10 3
C 'h.A of R{j~ K e i ClerK 5 ~~c~
ADDRESS: 1 '-I j) Kef
MarC( {..Ie[ r
:215 ChurU AtJe./ s.w'.
Roal7olr!e..; (1t-c:7'1tJ/1
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
RUN DATES: DeceM. beY' /2, /qq1
Witness, this I/;~ay oflkmjjlj...}999
(}J~
~~.:~.~,~~~-
5:<""'''''''''' '''''0' ,~. 1&'t1A-d
.,Jj.,.....:...~;"_.,~....i.~.'....v.,\.:;.'I,.; .."f't.'~j'\..'.~ . "'I
- -. ~ ..." . _. ..'-'........ Yo
01 ~ V'>.'C' ''''''--''^''''J """'".. I
~ . ~ ..11.,....'-' f.,; L...!,..J Ii._. L. '.I;....;,..:.! ^:,,;,;;:.!..
_ .uJ~ """'''''''''''0
-- .t'''''."'1.'~....i
My Commission F.xpires May 3"1. 2001
NOnCe OF PUBUC HEARINQIo't"
11Ie CIty of Roanoke ~
to ClIIMIy an IIddIlIanaI 3.,...
strlp of ~ IlfCIlNN1iII'6
idenItIIed by 0I'IIcllIl T. MIIIIIll'
No. 1010310, contelnltMfl'
8ppnJDdmeteIy 130 8qU8I'8 tfiN.-,..
men or..... Ioc:lmId Ill: NorfliIIIlC.
Avenue, S.W. to Insystemj:'~
TecholOlolllee. Ltd. '>\(!t.
"'-'t 111 ltIe ~
of "15.2.18OO(B) end 1813
Code at \/IqllnI8 119501. .
el1l8ndtld, notice Is ~
,&Mln thlIl: ltIe CIty CowIcII.<fM
the CIty at Roanoke WlIl ho/do-.....
public '--lnI on the lIbcwe
tnlItblr Ill: ilII ,..... I1llIlIl:InC 111
be held on MondIIy, ~.
20, 1999, COIllIIleIIClI! Ill: 7:00
p.m., In ltIe c-lClI Ch8mbers,
4lh floor, MunIcIplIl BuiIdIn&
215 'Church Avenue, S.W.,
ROIInoke. Vl....nl.. Furthlir
InI'onnetIon Is 8YIIIIlIbIe fIiIIh
the 0IIlce of CIty EntJMw for
the CIty at Roenoke Ill: (540)
853-2131.
au.ns IIIlIN '- the DP\IClIflI-
nIty to be "-'d end ....
their opIn1ona 0Il1lllld 1l1lllI8r.
GMIn undlIr my hand tills 12IIl
_ at DMMIber, .- ,
~~.::
(1313057) , . )-~
'.,'ll:
>,'11II,
~:
Affadavit of Publication
The Roanoke Times ~
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - +'00 - JAli jO- J~5 ~U _ _ _ _ _ _ _ _ _ _ __
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The Roanoke Times
Roanoke, Virginia
ROANOKE CITY CLERK'S
215 CHURCH AVE SW RM
ATT: MARY PARKER, CL
ROANOKE VA 24011
REFERENCE:
80023382
01313057
NOTICE OF PUBLIC HE
State of Virginia
City of Roanoke
I, (the undersigned) an authorized representative
of the Times-World Corporation, which corporation
is publisher of the Roanoke Times, a daily
newspaper published in Roanoke, in the State of
Virginia, do certify that the annexed notice was
published in said newspapers on the following
dates:
~""or ~vJ)~
\'e.?m;;;~'~~~'I!hlS1at. of II; ~ .A i ~
Sworn to and subscr;bed be~oro. this d~y
"loess l{IY "U:;~:;l and 0:;::;;<.11 ::;.:)al.
, Nc!.1;y Public
My COl1lllfssion ExpiTes May 31, 2001
PUBLISHED ON:
12/12
TOTAL COST:
FILED ON:
84.63
12/15/99
fi(E Cf, V U:
CITY CL:~i:: (
, ",II
NOTICE Of PUBUC HEARING'hllt
lho......__
to COfMy IIn 8ddftJcIn.I 3-'~lfj
strtPofClty-ownecI~
IdentMectbyOfftcl8lraxMliltb
No. 1010310, Contelnl,..)!
~130 Iq.........
moteor.....IOClItedatNotfoltod
Avenue, S.W. to In~o
reM 'l. ,Ud. ;<11
Pursuant to the requlrwnents
Of "15.2-1800(8) and 18Ura
Code of IIIfJ1nie (1950), ill: ,
emended, notice It he~:~
::" Cltyu.: ::;: =~)d
pubjIc heerInc on. the above
I'nlItter at ~ f8IUIw meetInI.e
be hefd on Monday, December
20, 1999, ,COI.......lClI.. at 7:00
p.m" In the CounctI Ctwnbers,
4th Floor, MunlClpal SuIkIInc.
215 Church Avenue, s,w~,
Ro.noke, Vll'JlnJli. Furth..
fnfvmtatIon.......... f\'om
the OffIce of CIty EntIneer far
the CIt;y of RoMak8 at (540)
853.2731.
~.........~
ntt:y to be hArd ...ct .....
tMlrGlllnlOrlli on 1lItd_.
~ under my h8nd th11t2th
delyf11Deaembtr, 1811, ,.~_~~
_F. "",:!-",
. Cl;yuenr'~
(1313057) ';::
'jITI
~,
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - + - - - - - - - - - - - - - - - - .- - - - - - - - - - -
1-v;A:g!_~_Q~~________
A~t~ed Signature
~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey an additional3-foot strip of City-owned property
identified by Official Tax Map No.1 01 031 0, containing approximately 130 square feet, more orless,
located on Norfolk Avenue, S.W. to Insystems Technologies, Ltd.
Pursuant to the requirements of SSI5.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, December 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of City Engineer
for the City of Roanoke at (540) 853-2731.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 12ttdayof December , 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, December 12, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H: INOTICE- WRC-CCINS-Norfolk-3 ftstrip-12-20-99
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 11, 2000
File #55-353
Sandra H. Eakin
Deputy City Clerk
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 4,2000, you were requested to provide a status report regarding Council Member
Wyatt's inquiry -under date of December 6, 1999, in connection with STARlCORTRAN
transportation systems which do not cross jurisdictional lines. The report is to be included
on the Monday, February 7,2000, City Council agenda.
Sincerely, /)
r'n. ~ :1. ~
Mary F. Parker, CMC
City Clerk
L~.-
~--
MFP:lo
pc: Kit B. Kiser, Director, Utilities and Operations
C lMyFiles\jan4. wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 11, 2000
File #60-66-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
Dear Ms. Burcham:
Sandra H. Eakin
Deputy City Clerk
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 4, 2000, Council Member Swain expressed concern with regard to drainage
problems in certain neighborhoods of the City. For fiscal year 2000-01 budget study, he
requested a staff review of drainage problems, associated costs based on the most critical
needs, and a proposed source of funding.
Sincerely, /J
^ ~ :1. ~L__
Mary F. Parker, CMC
City Clerk
MFP:lo
pc: James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Diane S. Akers, Budget Administrator, Office of Management and Budget
C:lMyFilesljan4.wpd
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 11, 2000
File #27-66-468
Darlene L. Burcham
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
David C. Anderson
City Treasurer
Roanoke, Virginia
Dear Ms. Burcham and Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
January 4,2000, Mr. George Gunther, P. O. Box 12353, raised questions in regard to the
format of the City's new water and sewer bill. He expressed concern regarding the City's
policy to penalize citizens if their waterlsewer bill is not paid within seven days of the
written due date on the bill or a ten per cent late payment penalty, with a $2.00 minimum
charge, will be imposed. He also spoke relative to the unfairness of the late payment
penalty for those persons who live on a fixed income. He addressed the City's policy
regarding deposits andlor disconnect fees, and delays in meter reading dates due to
inclement weather, weekends, holidays or unusual circumstances.
It was the consensus of Council to refer Mr. Gunther's remarks to you for report to Council.
S7h'~ !. p~
Mary F. Parker, CMC
City Clerk
MFP:lo
pc: Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia 24024
Dana D. Long, Chief, Billings and Collections
C:lMyFilesljan4.wpd
COMMONWEALTH OF VIRGINIA
) To-wit:
CITY OF ROANOKE
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 4th day of January, 2000, MATTHEW PRESCOTT was
appointed as a member of the Architectural Review Board for a term ending October 1,
2003.
Given under my hand and the Seal of the City of Roanoke this 11th day of January,
2000.
I\~ j. ~,~
City Clerk
C:\MyFilesljan4.wpd
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 4th day of January, 2000, MICHAEL F. URBANSKI was
appointed as a member of the Virginia Western Community College Board for a term
ending June 30, 2003.
Given under my hand and the Seal of the City of Roanoke this 11 th day of January,
2000.
^'~ J.(J~
City Clerk
C:lMyFiles~an4.wpd
."
COMMONWEALTH OF VIRGINIA
) To-wit:
CITY OF ROANOKE
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 4th day of January, 2000, SYDNOR W. BRIZENDINE, JR.,
was appointed as a member of the Board of Zoning Appeals for a term ending December
31 , 2001 .
Given under my hand and the Seal of the City of Roanoke this 7th day of January,
2000.
A~j,~---
City Clerk