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Home My WebLink AboutCouncil Actions 12-20-99 WHITE 34592 ROANOKE CITY COUNCIL REGULAR SESSION December 20, 1999 12:15 p.m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1. Call to Order--Roll Call. All Present. a. A report of the City Attorney requesting a Closed Meeting to consult with legal counsel on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. Council concurred in request. File #83 CERTIFICATION OF CLOSED MEETING: (6-0) (Vice-Mayor Harris was out of the Council Chamber) At 12:55 p.m., the meeting was declared in recess to be reconvened at 2:00 p.m., in the City Council Chamber. 1 ROANOKE CITY COUNCIL REGULAR SESSION December 20, 1999 2:00 p.m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1. Call to Order -- Roll Call. All Present. The Invocation was delivered by Vice-Mayor C. Nelson Harris. The Pledge of Allegiance to the Flag ofthe United States of America was led by Mayor David A. Bowers. We1come. Mayor Bowers. 2 NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, December 23, 1999, at 7:00 p.m., and Tuesday, December 28, 1999, at 4:00 p.m. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541. THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING AND RESEARCH PURPOSES. TO ACCESS THE AGENDA MATERIAL, GO TO THE CITY'S HOMEPAGE AT WWW.CI.ROANOKE.VA.US.CLICK ON THE ROANOKE CITY COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE AGENDA. PRESENTATIONS: Recognition of Dr. Kenneth D. Tuck, newly elected President ofthe American Academy of Ophthalmology for the year 2000. Mayor Bowers. File #80 Recognition of James D. Ritchie, Acting City Manager. . Mayor Bowers. Adopted Resolution No. 34592-122099. (7-0) File #80-104 A Resolution declaring Monday, December 20, 1999, as Media Day in the City of Roanoke. Adopted Resolution No. 34593-122099. (7-0) File #80-468 3 " A Proclamation declaring December 31, 1999, as Pause for Peace Day. File #3 2. CONSENT AGENDA (Approved 7-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. C-l A communication from Mayor David A. Bowers requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed File #132 Meeting. C-2 Minutes ofthe Roanoke City Council Audit Committee meeting held on Monday, December 6, 1999. RECOMMENDED ACTION: Receive and file. File #300 C-3 A report of the Acting City Manager transmitting the proposed budget study schedule for fiscal year 2000-200 I. RECOMMENDED ACTION: Receive and file. File #60-104 C-4 A communication from Rodney P. Furr, Chairman, Blue Ridge Community Services Board of Directors, recommending ratification of the appointment of John M. Hudgins, Jr., as an at-large member of the Board of Directors to fill the unexpired term of Rita Gliniecki ending December 31, 2000. RECOMMENDED ACTION: Concur in recommendation. File #335 4 C-5 Qualification of the following persons: Margaret R. Baker as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20, 2003; and File #15-110-207 Anna Wentworth as a member of the Roanoke Arts Commission for a term ending June 30, 2002. File #15-110-230 RECOMMENDED ACTION: Receive and file. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: a. Presentation of the Annual Report of the Mayor's Committee for People with Disabilities. Christene Montgomery, Chairperson. (5 minutes) Received and filed. File #110 b. Request to address Council with regard to a resolution in support of a dedicated funding source for land conservation in the Commonwealth of Virginia. George Kegley, Board Member, Preservation Alliance of Virginia. (5 minutes) A proposed resolution supporting the establishment of a dedicated funding source to carry out the mission of the Virginia Land Conservation Foundation and calling upon the Governor and the General Assembly to dedicate a stable and adequate funding source, beginning in the year 2000 was referred to the Legislative Committee, the City Manager and the City Attorney for report to Council. File #417 c. Presentation with regard to the services provided to residents of the City of Roanoke by Blue Ridge Community Services. Ann Frances, Member, Blue Ridge Community Services Board. Received and filed. File #335 5 4. PETITIONS AND COMMUNICATIONS: a. A communication from Mrs. Noel C. Taylor expressing appreciation for the many acts of kindness expressed upon the death of Dr. Noel C. Taylor. Received and filed. File #80-367 b. A communication from Maryellen F. Goodlatte, Attorney, requesting that a public hearing be scheduled for 2:00 p.m. on Tuesday, January 4,2000, to consider the request ofMr. and Mrs. George R. Preas to amend certain proffered conditions contained in Ordinance No. 29028 adopted on March 28, 1988, which conditionally rezoned property located at 3121 Franklin Road, S. W. A public hearing was scheduled for Tuesday, January 4, 2000, at 2:00 p.m., or as soon thereafter as the matter may be heard in the City Council Chamber. File #51 c. A communication from the Roanoke City School Board requesting appropriation of funds to certain school accounts; and a report of the Director of Finance recommending that Council concur in the request. Adopted Ordinance No. 34594-122099. (7-0) Council Member Swain requested further information on the appropriation of funds for the Blue Ridge Technical Academy. File #60-467 d A communication from the Roanoke City School Board requesting approval of a State Literary Fund loan application for the Roanoke Academy for Mathematics and Science. Adopted Resolution Nos. 34595-122099 and 34596-122099. (7-0) File #467 6 5. REPORTS OF OFFICERS: * a. ACTING CITY MANAGER: BRIEFINGS: 1. A report with regard to Year 2000 readiness by the Roanoke City government. Received and filed. File #175 ITEMS RECOMMENDED FOR ACTION: 2. A report recommending execution of a three party agreement among the City of Roanoke, the Roanoke Redevelopment and Housing Authority and the Roanoke Neighborhood Development Corporation, to provide for the City's $375,000.00 matching capital equity contribution; and appropriation of funds in connection therewith. Adopted Ordinance No. 34597-122099 and Resolution No. 34598-122099. (7-0) File #178-60-434 3. A report recommending rejection of all bids received and readvertisement of bids for sale of 6.5 acres of surplus City-owned property in Westview Terrace. Adopted Resolution No. 34599-122099. (7-0) File #166-178-252-399 4. A report recommending execution of a contract with Waste Management of Virginia, Inc. - Blue Ridge, for the provision of bulk container collection service. Adopted Resolution No. 34600-122099. (7-0) File #144 7 5. A report recommending fund appropriations from the Capital Maintenance and Equipment Replacement program and prior year retained earnings. :> Withdrawn by the City Manager. File #270-472 6. A report recommending appropriation offunds received from the State Transportation Safety Board for the Driver/Occupant Safety Awareness and Driving Under the Influence (DUI) Enforcement Grant, and the Overtime DUI Enforcement Grant. Adopted Ordinance No. 34601-122099 and Resolution No. 34602-122099. (7-0) File #5-60-236 7. A report recommending acceptance of a Community Oriented Policing Services (COPS) Grant, in the amount of$III,825.00, from the U. S. Department of Justice; and appropriation of funds in connection therewith. Adopted Ordinance No. 34603-122099 and Resolution No. 34604-122099. (7-0) File #5-60-236 8. A report recommending execution of an amendment to the Operating Agreement with the Roanoke Valley Juvenile Detention Center Commission. Adopted Resolution No. 34605-122099. (7-0) File #305 b. CITY ATTORNEY: I. A report recommending that the City Attorney be directed to file a motion requesting the dismissal of the case of City of Roanoke v. Georges Enterprises. Inc., in connection with acquisition of certain property for the proposed Entranceway Park Proj ect. Adopted Resolution No. 34606-122099. (7-0) File #2-67-83 8 # c. DIRECTOR OF FINANCE: 1. A report with regard to funding for the Roanoke Electric Steel Access Road proj ect. Adopted Ordinance No. 34607-122099. (7-0) File #20-77-60-514 6. REPORTS OF COMMITTEES: None. 7. UNFINISHED BUSINESS: None. 8. INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a. Ordinance No. 34588, on second reading, granting a revocable license to Avis Construction Company to allow the encroachment of a fire escape on an existing building located at 129 East Campbell Avenue into the airspace over the right-of-way along Williamson Road. Adopted Ordinance No. 34588-122099 on second reading. (7-0) File#468-481 b. A Resolution appomtmg a Blue Ribbon Committee to submit recommendations to honor the memory of the late Dr. Noel C. Taylor. Adopted Resolution No. 34608-122099. (7-0) File #110-367 9 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor, Vice-Mayor and Members of City Council. 1. Adopted Ordinance No. 34609, on first reading, establishing the annual salaries of the Mayor, in the amount of$21,000.00, and the Vice-Mayor and Council Members, in the amount of $16,000.00, for the fiscal year beginning July 1,2000. (Council Members Wyatt, Harris and Trout voted no.) File #132 2. Council Member Swain inquired if there are City ordinances, etc., that address the parking of tractor trailer-18 wheeler vehicles in residential areas of the City, and if so, he requested that information be included on the CityPage to educate the general public. File #20-316 3. Council Member Hudson spoke with regard to the number of cellular telephones in use by City employees and inquired if the City has adopted a procedure for monitoring the use of cell phones. The matter was referred to the City Manager for report to Council. File #184-472 4. Council Member Wyatt inquired about the status of her previous request under date of December 6, 1999, regarding the STAR/CORTRAN transportation systems which do not cross jurisdictional lines; whereupon, the Acting City Manager advised that staff is working on the issue and will report to Council as soon as possible. File #55-353 10 " 5. Council Member Wyatt requested a report on the annual cost of the contract with Urban Design Associates for the Lincoln 2000 Project and the cost of any other consultants associated with the Lincoln 2000 Project; and the amount of funds paid to Brian Wishneff Associates for the Roanoke Higher Education Center. The matter was referred to the Acting City Manager for report to Council. File #178-405-414 b. Vacancies on various authorities, boards, commISSIOns and committees appointed by Council. 10. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY, FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. Duane Howard, 508E Walnut Avenue, S. W., commended the City on the 50th anniversary celebration of the Mill Mountain Star and the Christmas Tree Lighting Ceremony. For future public celebrations, he suggested that the City provide reserved seating for persons in wheelchairs, senior citizens and other persons with non-visible disabilities. The matter was referred to the Acting City Manager and to the Special Events Committee for their information. File #87-317-353 Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia, addressed the following issues: 1. An employee should be available to register persons who arrive at City Council meetings after 2:00 p.m., and wish to address Council. 11 .. 2. An improved procedure for listing vacant positions in Roanoke City Government which would enable any person to apply for a City job (jobs are removed from the job list with no explanation). 3. In connection with Henry Street development, the City has not recognized any of the original black business owners; and instead of closing the First Street Bridge, it should be widened to enable establishment of minority businesses. The Mayor requested that Item No.2 be referred to the Acting City Manager for his information and that Item No. 3 be referred to representatives of the Roanoke Neighborhood Development Corporation to meet with Mr. Gunther and discuss his concerns. File #132-184-202-434-511 Mr. Charles Price, 3101 Willow Road, N. W., commended the Roanoke City Department of Parks and Recreation for working with the Northwest Recreation Club, specifically the sandlot football team, and allowing them to use Victory Stadium for a sandlot football game in competition with young people from the City of Harrisonburg, Virginia. File #67-80 CERTIFICATION OF CLOSED MEETING. (6-0) (Council Member Trout abstained from voting) Mark C. McConnel was appointed as a member of the Roanoke Arts Commission for a term ending June 30, 2001. File #15-110-230 Bittle W. Porterfield, III, was reappointed as a member of the Roanoke Valley Resource Authority Board for a term ending December 13, 2003. File #15-110-253 David K. Lisk was reappointed as a member of the Roanoke Valley- Alleghany Regional Commission for a term ending December 31, 2002. File #15-110-326 12 ~ Robert Williams, Jr., was reappointed as a member of the Blue Ridge Community Services Board of Directors for a term ending December 31, 2002. File #15-110-335 Willard G. Light was reappointed as a member of the Board of Zoning Appeals for a term ending December 31, 2002. File #15-51-110 At 5:00 p.m., the meeting was declared in recess to be reconvened at 7:00 p.m., in the City Council Chamber. 13 ROANOKE CITY COUNCIL REGULAR SESSION December 20, 1999 7:00 p.m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order -- Roll Call. All Present. The Invocation was delivered by Mayor David A. Bowers. We1come. Mayor Bowers. 14 NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, December 23, 1999, at 7:00 p.m., and Tuesday, December 28, 1999, at 4:00 p.m. PRESENTATIONS: Recognition of Dennis R. Cronk, newly elected President of the National Association of Realtors for the year 2000. Mayor Bowers. File #23-80 A. HEARING OF CITIZENS: 1. Request ofMr. C. Aubrey Butler, 4833 Autumn Lane, N. W., to address Council regarding building and development regulations in connection with construction of a single family home on Autumn Lane. Mr. Butler was not present. B. PUBLIC HEARINGS: I. Public hearing on the request of Radford & Company that property located at 2154 McVitty Road, S. W., identified as Official Tax Nos. 5100527, 5100528, 5100534 and 5100535, be rezoned from RS-l, Residential Single Family District, to C-l, Office District. Edward A. Natt, Attorney. The public hearing was continued until the regular meeting of Council on Tuesday, January 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard in the City Council Chamber. File #51 15 2. Public hearing on the request ofMr. Jesus Arellano that property located on the east side of Orange Avenue, N. E., approximately 150 feet north of its intersection with Mecca Street, N. E., identified as Official Tax No. 7090408, be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District. Edward A. Natt, Attorney. Adopted Ordinance No. 34610 on first reading. (6-0) (Council Member Wyatt was out of the Council Chamber. File #51 3. Public hearing on the request of Kinsey Crane & Sign Co., Inc., that property located at 401 Albemarle Avenue, S. E., identified as Official Tax Nos. 4022201,4022211,4022212 and 4022223, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District. G. Michael Pace, Jr., Attorney. Adopted Ordinance No. 34611 on first reading. (7-0) File #51 4. Public hearing on the request of the Harrison Museum of African American Culture for designation of certain real property located in the City of Roanoke to be exempted from taxation. Curtis J. Welcher, Spokesperson. Adopted Resolution No. 34612-122099. (7-0) Council Member Swain suggested that programs be considered by the Harrison Museum in regard to African-Americans in the fields of space/aviation and science/medicine. File #79-319 5. Public hearing on the request of The League of Older Americans, Inc., for designation of certain real property located in the City of Roanoke to be exempted from taxation. Janet D. Nelson, Spokesperson. Adopted Resolution No. 34613-122099. (7-0) File #79-243 16 6. Public hearing on the request ofthe City of Roanoke to lease a small area in the Second Floor Lobby of the Municipal Building for the placement by Roanoke Valley Federal Credit Union of an automatic teller machine for a period of five years. James D. Grisso, Director of Finance. Council concurred in the recommendation and referred the matter to the City Attorney for preparation of the proper measure, Council Members Wyatt and Swain voted no. File #209-443 7. Public hearing on the request of the City of Roanoke to extend the lease of a 1.0-acre portion of a 12.93-acre tract of City-owned property located on Municipal Road, N. W., to Budget Rent-A-Car Systems, Inc., for a period of five years. James D. Ritchie, Acting City Manager. Adopted Ordinance No. 34614 on first reading. (7-0) File #166-373-468 8. Public hearing on the request ofthe City of Roanoke to convey property located at 118 Campbell Avenue, S. W., for economic development purposes. James D. Ritchie, Acting City Manager. Adopted Ordinance No. 34615-122099 and Ordinance No. 34616 on first reading. (7-0) File #2-166-450 9. Public hearing on the request ofthe City of Roanoke to convey property located on Norfolk Avenue to InSystems Technologies, Inc. James D. Ritchie, Acting City Manager. Adopted Ordinance No. 34617 on first reading. (7-0) File #2-166-207 17 C. OTHER HEARING OF CITIZENS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia, suggested that the local American Red Cross provide some type of special consideration for those persons who donate blood, i.e., taxicab fare to and from their place of residence to the local Red Cross Office. He also addressed the City's food stamp policy and suggested that the hours for food stamp issuance be reviewed. The Mayor requested that Mr. Gunther's remarks regarding the Food Stamp policy be referred to the Acting City Manager for review. File #72-142 18 CITY OF ROANOKE OFFICE OF CITY AITORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL: cityatty@ci.roanoke.va.us "ECEIVEO CITY CLERi\S OF FI - "99 II" 'VM-LIt\l\J " gARSONS U IMEwH:r! 't ALEVI GARY E. TEGENKAMP ALLEN T. WILSON DA VID L. COLLINS ASSISTANT CITY A ITORNEYS WILLIAM M. HACKWORTH CITY A ITORNEY December 20, 1999 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Request for closed meeting Dear Mayor Bowers and Council Members: This is to request that City Council convene a closed meeting to consult with legal counsel on a matter of probable litigation, pursuant to ~2.1-344.A.7, Code of Virginia (1950), as amended. With kindest personal regards, I am Sincerely yours, ()~ M.~ WMH:f cc: James D. Ritchie, Acting City Manager Mary F. Parker, City Clerk William M. Hackworth City Attorney CITY OF . ROANOKE . Given under our hands and the Seal of the City of Roanoke this twentieth day of December nineteen hundred and ninety-nine. WHEREAS, Kenneth D. Tuck, MD. is a native of Moneta, Virginia, and received his B. S. Degree from Maryville College in 1954, graduating Cum Laude, and received his M D. Degree from the University of Virginia School of Medicine in 1958; and WHEREAS, Dr. Tuck served his internship at Cleveland Metropolitan General Hospital in Cleveland, Ohio, his fellowship at the Mayo Clinic in Rochester, Minnesota, and has performed special services for the Public Health Service, San Francisco, California, and the Indian Health Service, Fort Defiance, Arizona; and WHEREAS, Dr. Tuck is a member of the Roanoke Academy of Medicine, the Medical Society of Virginia, the American Medical Association, the Virginia Society of Ophthalmology, and the American Academy of Ophthalmology, having served in various capacities with each organization; and WHEREAS, Dr. Tuck is recognized as an outstanding member of the ophthalmology profession, and he has now earned the distinct honor of serving as President of the American Academy of Ophthalmology for the year 2000. NOW, THEREFORE, J, David A. Bowers, Mayor of the City of Roanoke, Virginia, in recognition of his distinguished career and accomplishments, do hereby proclaim Monday, December 20, 1999, throughou.f this great All-America City, as KENNETH D. TUCK, M.D. DA~ ~~if ~ Mary F. Parker City Clerk '-- , \_- / 9~CSlJ~ -~" David A. Bowers Mayor . . J~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34592-122099. A RESOLUTION recognizing the outstanding service rendered to the City by James D. Ritchie as Acting City Manager. WHEREAS, James D. Ritchie has served the City with distinction as Assistant City Manager since February 2, 1993; WHEREAS, upon the retirement ofW. Robert Herbert as City Manager on April 9, 1999, Mr. Ritchie undertook the duties of Acting City Manager, and has served in that capacity since April 9, 1999, and will serve in that capacity until December 31, 1999. WHEREAS, Mr. Ritchie has very diligently and capably served the City as Acting City Manager and has given unselfishly of his time and abilities while displaying the highest degree of professionalism and competence; WHEREAS, Mr. Ritchie has skillfully guided the City through many complex and challenging issues of great importance during his almost nine-month tenure, including implementation of a water conservation program and negotiation of a new water agreement with Roanoke County; and WHEREAS, this Council is desirous of extending its appreciation to Mr. Ritchie for his outstanding services during the period of April 9, 1999, through December 31, 1999, while performing as Acting City Manager. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council adopts this Resolution as a means of recognizing and extending its appreciation for the outstanding professional services rendered to the City by James D. Ritchie during his tenure as Acting City Manager. ATTEST: City Clerk. -,,,, CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI:-.i Deputy City Clerk December 28, 1999 File #80-468 Elaine Simpson, Station Manager RVTV-Channel3 541 Luck Avenue, S. W. Roanoke, Virginia 24011 Kurt Rheinheimer, Editor The Roanoker Magazine P. O. Box 21535 Roanoke, Virginia 24018 William Bratton, General Manager WFIR/Arrow 94.9 P. O. Box 150 Roanoke, Virginia 24002 Leonard Wheeler, General Manager Q-99 P. O. Box 6002 Roanoke, Virginia 24017 Keith Austin, Vice President Lamar Advertising P. O. Box 2530 Roanoke, Virginia 24012 Randy Hodges, President Hodges Signs P. O. Box 12414 Roanoke, Virginia 24025 Brian Sisson, Director of Operations Aheron Advertising 4621 Melrose Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. Simpson and Gentlemen: I am enclosing copy of Resolution No. 34593-122099 declaring Monday, December 20, 1999, as Media Day in the City of Roanoke and expressing the appreciation of City Council to those businesses and advertising firms which contributed to the successful Join the Wave to Save Campaign to encourage the conservation of water. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20,1999. ClMyFilesldec20. wpd " Elaine Simpson Kurt Rheinheimer William Bratton Leonard Wheeler Keith Austin Randy Hodges Brian Sisson December 28, 1999 Page 2 Sincerely, 0 f\.~ 1. r ~~ Mary F. Parker, CMC/ME City Clerk MFP:lo Enclosure pc: James D. Ritchie, Sr., Acting City Manager Jennifer Faulkner, Public Information Specialist ClMyFiles\dcc20.wpd \.J~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34593-122099. A RESOLUTION declaring Monday, December 20, 1999, as Media Day in the City of Roanoke, and expressing the appreciation of this Council for those businesses and advertising firms which contributed to the successful Join the Wave to Save Campaign. WHEREAS, in response to a prolonged drought in the Roanoke Valley, the City implemented in July of 1999 the Join the Wave to Save Campaign to encourage the conservation ofwatet; and WHEREAS, many local businesses and advertising firms contributed advertising time and space to promote the Join the Wave to Save Campaign; and WHEREAS, the Join the Wave to Save program was successful in promoting water conservation in the City; and WHEREAS, Council wishes to recognize and express its appreciation to those businesses and advertising firms which participated in the Join the Wave to Save Campaign. THEREFORE, BE IT RESOL VED by the Council of the City of Roanoke as follows: 1. Monday, December 20, 1999, is hereby declared to be Media Day in the City of Roanoke in order to recognize those businesses and advertising firms which contributed to the City's successful Join the Wave to Save Campaign. H:\MEASURESIr-wave.2 2. City Council adopts this resolution declaring Monday, December 20, 1999, as Media Day in order toexpress its appreciation to those who contributed to the success of the Join the Wave to Save Campaign. ATTEST: City Clerk. H:\MEASURESIr-wave.2 CITY OF . ROANOKE . Given under our hands and the Seal of the City of Roanoke this twentieth day of December nineteen hundred and ninety-nine. WHEREAS, Sister Cities International (SCI) and Jubillenium are launching an unprecedented worldwide initiative to promote peace andfriendship among all nations and peoples; and WHEREAS, Sister Cities International, a citizen diplomacy network of 4400 cities, has, for 43 years, created and strengthened partnerships between U S. and international communities to increase global understanding and cooperation, and is now calling for cities to provide a peaceful passage into the new millennium; and WHEREAS, every person must commit to transform the culture of war and violence into a culture of peace and non-violence and offer young people and future generations the values that can inspire them to shape a world based on justice, solidarity, liberty, dignity, harmony and prosperity for all; and WHEREAS, the joint campaigns, PAUSE FOR PEACE (A White House Millennium Partner) and JUBILLENIUM-A Minute of Peace (JAMOP), call upon people everywhere to join a universal effort to show their personal commitment to peace and non-violence by pausingfor a minute, at 11:59 p.m. on December 31, 1999. NOW, THEREFORE, L David A. Bowers, Mayor of the City of Roanoke, Virginia, encourage all citizens to celebrate the arrival of the year 2000 with a PAUSE FOR PEACE during the last second countdown to midnight, and do hereby proclaim December 31, 1999, throughout this great All-America City, as PAUSE FOR PEACE DAY; Mary F. Parker City Clerk David A. Bowers Mayor ATTEST: ^ ~ 1. -f AJJ.-, CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 DAVID A. BOWERS Mayor December 20, 1999 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, - ~~Q~...~ ~ Bowers Mayor DAB:se MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE December 6, 1999 1. CALL TO ORDER: The meeting of the Roanoke City Audit Committee was called to order at 11: 10 a.m. on Monday, December 6, 1999, with Chairman, William White, Sr., presiding. . The roll was called by Mrs. Powers Audit Committee Members Present: Others Present: William White, Sr., Chairman Mayor David Bowers Carroll E. Swain T. Douglas McQuade, KPMG Brian C. Shearer, KPMG Robert H. Bird, Municipal Auditor James D. Ritchie, Acting City Manager Diane S. Akers, Acting Assistant City Manager William M. Hackworth, City Attorney James D. Grisso, Director of Finance Ann Allen, Manager of Accounting Services Alicia Stone, Financial Systems Accountant Glenn Asher, Risk Management Officer Sherman Stovall, Budget/Management Analyst Troy A. Harmon, Assistant Municipal Auditor Tera D. Harnden, Senior Auditor Thomas F. Baldwin, EDP Auditor Evelyn W. Powers, Administrative Assistant Pamela C. Mosdell, Auditor 2. FINANCIAL AUDITS: KPMG June 30, 1999 Reports: A. City of Roanoke Letter of Recommendations on Procedures and Controls B. City of Roanoke Report to the Audit Committee C. City of Roanoke Pension Plan Letter to the Pension Committee D. City of Roanoke Independent Accountant's Report on Applying Agreed-Upon Procedures Mr. White ordered that the [mancial audit reports be received and filed. There were no objections to the order. Mr. McQuade said that they issued an unqualified opinion on the Financial Statements, the Pension Plan, and the Management Letter. The Management Letter had no internal control issues, only a reporting standard comment. Mr. Grisso said that his staff has already started looking at the new reporting format. Mr. Grisso said that his staff has already spent a significant amount of time Audit Committee Minutes Page 2 and effort on this issue. The City of Roanoke's reporting structure will be in compliance with this management letter comment. 3. FINANCIAL RELATED AUDITS A. Library Cash Receipts B. Grants Compliance Mr. White ordered that the fmancial related audit reports be received and filed. There were no objections to the order. Mr. White recognized the Municipal Auditor's staff for comments. Mr. Harmon briefed the Committee on the Library Cash Receipts audit report. Mr. White asked if the environment at the Libraries was different from Parks & Recreation. Mr. Harmon informed him that the environment is very different. There are fewer branches, the libraries have managers at each branch, the employees are more consistent, and the collections are less. There were no other questions from the Committee. Mrs. Hamden briefed the Committee on the Grants Compliance audit report. Mayor Bowers asked if the list of minority and women owned business was updated annually and how did this information get to the public? Mr Stovall reported that there is a position in the Economic Development department and that this person would prepare a report to Council. Mr. Ritchie said that the City allows everyone to participate in the Grants program and that the list they have developed is shared with every business and to others in the community. Mr. Ritchie said that they would prepare a report to be presented to Council. Mr. White asked if the staff in the Grants department was comparable to other localities with the same $2.8 funding. Mr. Bird replied that they did look at this during the 1998 audit. Mr. Bird said that it appears at first glance that the City is over staffed compared to other localities, but the City funds a lot of smaller projects while other localities fund larger projects. Mr. Ritchie said that the $2.8 is spread around to a lot of people. Mr. Ritchie said that they are looking at other administrative duties that the Grants staff can perform. Mr. Ritchie felt that the staff was appropriately staffed for the functions they perform at the current time. Mr. Ritchie informed the Committee Members that the Grant employees are not City employees and if they performed City functions, the City would have to participate in their salaries. Mr. Swain wanted to get a copy of the minority and women owned businesses. The Mayor wanted to know how many were on the list and how many were local. Mr. Ritchie said that he would get the list to Mr. Swain and a summary to Mayor Bowers. 4. UNFINISHED BUSINESS: Risk Management Insurance Question Mr. Harmon briefed the Committee on the Risk Management Insurance question that was brought up at the last audit committee meeting. Mr. White said that his question is answered with the City having good procurement procedures and safety training. Mr. Grisso asked how the City's $25,000 deductible for Property claims compared to other localities. Mr. White asked Mr. Asher to look into this question. Audit Committee Minutes Page 3 5. NEW BUSINESS: Tentative Future Meetings: March 6, 2000, at 11 :00 a.m. June 5,2000, at 11:00 a.m. There were no questions from the Committee. 6. ADJOURNMENT: There being no further business, the meeting adjourned at 11:33 a.m. W~ {i)~/g, , William White, Sr., Chairman RECEIVED t' I T Y C I E ~ l.l -. "r- r ,-, ' v . L K n ~~: t} r" i i., ' ~: December 20, 1999 "99 rIe 15 AlO :50 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council Subject: Proposed Budget Study Schedule FY 2000-01 I am writing to advise you of the proposed budget study schedule for City Council for Fiscal Year 2000-01 as outlined in Attachment A. Based on this schedule, the operating budget will be presented on April 17, 1999, which is a regularly scheduled meeting of City Council. Because City Council meetings are held on the first and third Mondays of each month and public hearings are usually conducted on the third Monday, the May 1, 2000 evening public hearing on the budget and the May 9, 2000 adoption of the budget will, however, require special meetings. It should be noted that the May 9, 2000 special meeting for the purpose of budget adoption will be held on a Tuesday. Please review Attachment A and contact my office if any of our suggested dates conflict with your schedules. Attachment B provides the calendar of events for budget preparation activities and is provided for information only. I request that City Council consider the proposed budget study schedule and take action at its meeting scheduled for Tuesday, January 4, 2000 to formally approve the schedule, so that we may proceed with the budget preparation process in an expedient manner. Respectfully submitted, ~~iOC~ Acting City Manager Attachments cc: Acting Assistant City Manager Acting Budget Administrator Chairman, Roanoke City School Board City Attorney City Clerk Deputy Director of Finance Director of Finance Director of Human Development Director of Public Safety Director of Public Works Director of Utilities and Operations Manager of Accounting Services Manager, Management and Budget Superintendent of Schools Date April 17,2000 April 18,2000 May 1, 2000 May 3 - 5,2000 May 9, 2000 Attachment A PROPOSED BUDGET STUDY SCHEDULE FOR CITY COUNCIL FISCAL YEAR 2000-01 Budeet Preparation Activities Public presentation of Fiscal Year 2000-01 recommended budget, and the Consolidated Plan (HUD budget) to City Council by City Manager. Advertisements of public hearings on recommended budget, tax rates, and HUD Consolidated Plan appear in newspapers. Public hearings on recommended budget, tax rates, and Consolidated Plan. ** Requires Special Evening (7 p.m.) Meeting of City Council** City Council budget work sessions. City Council adopts General Fund, Proprietary Fund, and School Fund budgets, approves an annual appropriation ordinance, and adopts the HUD Consolidated Plan budget. **Requires Special Meeting of City Council. ** November 30, 1999 December 15, 1999 December 20, 1999 January 4, 2000 January 7, 2000 January 18, 2000 January 26 & 27, 2000 February 10,2000 February 24, 2000 March 1-9, 2000 March 13, 2000 March 14,2000 Attachment B CALENDAR OF EVENTS FOR BUDGET PREPARATION ACTnnTIffiS FISCAL YEAR 2000-01 Preliminary revenue estimate for local taxes prepared by Director of Finance for School Administration. Instructions for Phase I of the budget process (preparation of goals and objectives) distributed to program managers by the Office of Management and Budget. Proposed budget study schedule for Fiscal Year 2000-01 presented to City Council. City Council adopts budget study schedule for Fiscal Year 2000-01. Phase I budget packages due in the Office of Management and Budget. Preliminary revenue estimates for major revenue categories prepared by Director of Finance. Budget briefing sessions for program managers held; instructions for Phase II of budget preparation (budget instruction manual update, departmental budget planning figures, and special budget instructions) distributed to program managers by the Office of Management and Budget. Phase II of program budget submittal packages due in Office of Management and Budget. Review of program budget submittal packages by the Office of Management and Budget stafffor accuracy and completeness; packages returned to program managers for any necessary corrections. Budget sessions with Budget Committee for program managers. Preliminary revenue estimates updated by Director of Finance. School Administration budget received by City Manager. March 14-28, 2000 March 31, 2000 April 13, 2000 April 17,2000 April 17,2000 April 18,2000 May 1, 2000 May 3-5, 2000 May 9, 2000 June 13,2000 June 13,2000 CALENDAR OF EVENTS FOR BUDGET PREPARATION ACTIVITIES FISCAL YEAR 2000-01 Work sessions with City Manager, Budget Preparation Committee, and Directors to balance Fiscal Year 2000-01 budget. Recommended budget balanced, including School Administration funding recommendation. Recommended budget document delivered to City Council members. City Manager briefs department managers on recommended budget. City Manager's press conference to release recommended budget. Advertisements of public hearings on recommended budget and tax rates appear in newspapers. Public hearings on recommended budget and tax rates. City Council budget study work sessions. City Council adopts General Fund, School Fund, Proprietary Fund budgets, HUD Consolidated Plan, and approves an annual appropriation ordinance * *Requires special meeting of City Council * * Adopted budget made available for public inspection. Adopted budget documents printed and distributed to program managers. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke. VirgInia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER. CMC/AAE City Clerk SANDRA H. EAKI"i Deputy City Clerk December 28, 1999 File #335 Rodney P. Furr, Chair Blue Ridge Community Services 301 Elm Avenue, S. W. Roanoke, Virginia 24016-4001 Dear Mr. Furr: Your communication recommending ratification ofthe appointment of John M. Hudgins, Jr., as an at-large member of the Board of Directors, Blue Ridge Community Services, to fill the unexpired term of Rita Gliniecki, ending December 31,2000, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. On motion, duly seconded and unanimously adopted, Council concurred in the appointment of Mr. Hudgins for a term ending December 31, 2000. ~e~-J. f~ Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Mary H. Allen, Clerk, Roanoke County, P. O. Box 29800, Roanoke, Virginia 24018- 0798 Carolyn S. Ross, Clerk, Town of Vinton, 311 South Pollard Street, Vinton, Virginia 24179 Forest G. Jones, Clerk, City of Salem, P. O. Box 869, Salem, Virginia 24153 CIMyFitesldcc20.wpd Rodney P. Furr December 28, 1999 Page 2 pc: Susan H. Fain, Clerk, Botetourt County, 1 West Main Street, Box 1, Fincastle, Virginia 24090-2002 John M. Hudgins, Jr., 870 Stonegate Court, Salem, Virginia 24153 James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development C:lMyFilesldec20.wpd Blue Ridge Community Services RECEIVE, DEe 6 1999 Rodney P. Furr Chairman William L. Lee Vice Chairman Meredith B. Waid Treasurer Susan F. Scheibe Secretary MAYOR'S np. Executive Director Fred P. Roessel, Jr., Ph.D. December 3, 1999 The Honorable David A. Bowers Mayor, City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Dear Mayor Bowers: At the December 2, 1999, Board of Directors meeting a resolution was passed to recommend Mr. John M. Hudgins, Jr., 870 Stonegate Court, Salem, as an at-large member of the Board of Directors to fill the unexpired term of Ms. Rita Gliniecki. The term of appointment would be through December 31, 2000. The bylaws of the Board require that members at-large be recommended by the Board to the five participating localities. All five local governments must ratify the appointment. Your attention to this matter will be very much appreciated. Sincerely, RPF:cd C: James D. Ritchie Glenn Radcliffe Mary Parker John M. Hudgins, Jr. Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TTY: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. SW. Room 456 Roanoke. VIrginia 24011-1536 Telephone: (540) 1i53-254 J Fax: (540) 853-1145 SANDRA H. EAKIN Depuly City Clerk December 28, 1999 File #15-110-207 Lynn D. Avis, Chair Industrial Development Authority of the City of Roanoke 3848 Bosworth Drive, S. W. Roanoke, Virginia 24014 Dear Mr. Avis: This is to advise you that on December 6, 1999, Margaret R. Baker qualified as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20,2003. Sincerely, 0 Il\ "i j. r ~- Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Sandra H. Eakin, Deputy City Clerk C:lMyFilesldec20. wpd . . RECEIVED l'~rj:" "99 [Ie -6 P 4 :02 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Margaret R. Baker, do solemnly swear (or affirm) that' will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a Director of the Industrial Development Authority of the City of Roanoke for a term ending October 20,2003, according to the best of my ability. (So help me God.) Subscribed and sworn to me this ilL day of lle.<2-- 1999. ARTHUR B. CRUSH, '", CLERK BY L/~ mCfl1,~_/ ,DEPUTYCLERK C:\MyFileslnovl.wpd CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 MARY F. PARKER, CMC/AAE City Clerk December 28, 1999 File #15-110-230 Brook E. Dickson, Chair Roanoke Arts Commission 523 Highland Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Dickson: SANDRA H. EAKI:\i Deputy City Clerk This is to advise you that on December 9, 1999, Anna S. Wentworth qualified as a member of the Roanoke Arts Commission for a term ending June 30, 2002. Sincerely, 0 1'1\ ~ :l r .,." ',- Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Lanell Otey, Secretary, Roanoke Arts Commission Sandra H. Eakin, Deputy City Clerk ClMyFilesldc<20. wpd 4 - F{ECEIVE.O r ~. - - -. ,- , ~ .,. "99 lIe lOP 4 :06 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Anna Wentworth, do solemnly swear (or affirm) that I will support the Constitution of the United States of America and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Arts Commission for a term ending June 30, 2002, according to the best of my ability. (So help me God.) ~ ~ tJ~Cf!4 Subscribed and sworn to before me this !:l day of D~c. 1999. ARTHUR B. CRUSH, III, CLERK BY SZ--~~ , DEPUTY CLERK C:lMyFileslnovl. wpd Mayor's Committee for People with Disabilities Report to City Council .- December 20, 1999 - 2 p.m. Session We wish to thank City Council and all City staff who have provided us with information and help on many different projects this year. We especially enjoyed our June picnic sponsored by Parks and Recreation. Shauna Hudson and John Coates did a great job and the food was delicious. Our secretary, Lanell Otey has worked hard for us this year. Joyce Johnson not only answers questions and finds help for us, she does it so willingly. Mary Parker provides a steadying voice to my sometimes frenzied requests. They are both exceptional people. We enjoy Mayor Bowers' showing up at our meetings especially when bearing gifts. And, Councilman Swain's and Mayor Bowers' good advice and continued support helps keep me working with this Committee. Our General Membership meetings are open to everyone. RECOMMENDATIONS: PARKING at MuniciDal Buildin2 Consensus of Committee and endorsed by all members including: Karen Michalski, Director, Blue Ridge Independent Living Center; Glenn Asher, City ADA Compliance Officer~ and Carroll Swain, City Council Member and Liaison to Committee, that the parking lot located beside the Municipal Building on Second Street be restricted to handicap parking only. Spaces should be marked to allow loading and unloading of wheelchairs from vans space. Formal annual reco2nition of October as Employment of PeoDle with Disabilities month with specialrecoenition for an employee and employer of the year. We have previously held a breakfast with disability education in month of October. Due to chairperson change we were unable to do in 1999. We are working on the plans and will let you know our recommendations for this event. Proerams produced bv RVTV for the City be captioned for our deaf and hard of hearinl citizens. Elaine Simpson, R VTV, is presenting this recommendation to the R VTV Cable Committee at their January 12, 2000, meeting. Elaine is very aware of differing needs in the community. She is producing an educational video series on disability for the Seniors and Challenged Citizens Commission of Roanoke County. She also did coverage of the Rising Expectations Expo at Valley View Mall. She does excellent work on these projects. A member of our Committee who is aware of cross-disability issues and the ADA ree:ulations be appointed to committees making decisions about City matters (such as the Cove study group). Christene A. Montgomery President, Mayor's Committee for People wtih disabilities CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 . Sandra H. Eakin Deputy City Clerk File #417 William White, Sr. Chair Legislative Committee James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia William M. Hackworth City Attorney Roanoke, Virginia Gentlemen: I am attaching copy of a resolution submitted by the Preservation Alliance of Virginia requesting that Roanoke City Council support the establishment of a dedicated funding source to carry out the mission of the Virginia Land Conservation Foundation and calling upon the Governor and the General Assembly to dedicate a stable and adequate funding source, beginning in the year 2000, which resolution was before the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. On motion, duly seconded and unanimously adopted, the matter was referred to you for report to Council. Sincerely, 0 fr......" 1. r ()J>~- Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: George A. Kegley, Board Member, Preservation Alliance of Virginia, 301 Tinker Creek Lane, N. E., Roanoke, Virginia 24019 CIMyFilcs\dec20. wpd A........ Sappo.... A n.4bted hM" Soaree for LaIICI Couenratioa ia tile Co............. 01 VI..... WBER&A8, tbo Cnmrnnowealth ofVirginia~s lands are rich in scenic. oatural, agricuJtuml. forest and recreatkmaI ~ and ~ ViqiDia is npidly losing these in'epJaceable resources to competing land IlleS, and WHEREAS, the City ofRoenoke desi"" to protect the Commonwealth's fann and forest resource bale, its opeD. space, its natural resources, including its drinking water supply watershed and IUItlnl habitats and its historic sites. and WBE1lI:A8. the County of.Roanoke lost one-tbird of its produetive farmland. from 24,000 acres down to 16,000 ~ 1iom 1992 to 1998; and WHEREAS, COIIRIVing 1b.elIe reaoun:es is critical to Virginia's economy and the health and weJl-beJna of. dtizeas, and WBEREAS, esmbliabina a balance between the oonservation of open space!naturat ~e Iaads IIId relide8tiaJ audlor cnmmercial development is ~, to Roanoke County's quality of life mdllOUDd fiscal boaltb, and WBER&A8, Vfrainia C1BTeRtIy does not have a stable IIId adeqUlte source of funds to secure the long-term consatYation and protection of these lands and resouroes, and WlRJU:AS, tho General Aaaembly bas cstablishod the VirPia Land Conservation Foundation with authority to expend .funds for the CODJ<<Vation of fiumland, historic sites, natural aras, parks and opeD apece, ad WHEREAS, the VilJinia Laud Conservation FOODdation is empowered to provide ..,atelling ftmds to 1oca1ities to assist in the puIdIue of conservation euements 8Dd other land conservation oaeds, and WHEREAS, the Virainia Land Conservation Foundation is the appropriate mechanism for NCeiviDIllld ~nl ftmds trom a dedicated fundiDg source for Jaud cooservation; NOW. ~ BE rr R.I'.SOLVED tlltt tile...... City C..IldI.....,. .apports tile ........t of. dedicated .... IOtIne of fiuacUDa to any oat tile ..... of tile VIraI* Lud C-mdIM hudatIea,... BElT PUIl'I'IID RESOLVED tJud tile R.auoR City Coalldl1aenlJy ails .pea tile Gtmnor... tIae GeDenl~'" to.......... astable ad ....... ra"",1OIIfte, ........ III tile year 2018. Adopted by the Couacil of of Roanoke City on ill /(;l-J/()f? 8~WeR.5 p/) C/ry CP(/Jlc-/Lj f /fe~{)e.s-r 77/t(e d-r -n,e. C'--ft/Vh!c/!- /,lfee17#0' 0# ~f{)~I!r: Dc~'c< ;<<G) .If! ;( t.~f. /Off ~ pJ(/eFSrNre~(e~/r- /:4/ 0V?P01(, vr '-fhce. /!cfcft(rJf;tJ}//At; lfesowilOM I,,(JSo //sj( ti// .;t(/CJ.,f1eL tI/!/f/~PSs, eXeC{/rfl/e.- dlj? e~~ -17/ j{ {5 r ri e UI e..5 TeR A/ jI; f( C 141/ A- LA-dj , n()Sr; ~(/lre-- hn I er IlE>t{/1:7?KS~ We 4!ie Loc9k1A1: /OR A' w~// '70 Qu6eRv'e- .l-/i./fd /f/;I( -ro rC/Re- 0eA~~ 4;/1"t7~(S'.. ih#4/( You -101( fbv,f CC#SILe/i4rt'C?~ Ce<f?~c;;-e.- A-ecleY b#J ;t(f?~fbef( ?f?&Sf?-I(t//f-77tP~l/ AJJ/;tf~:e tfF t!;flr;/AJIII- - 36.b~'fbO{ II! ~ : -< c::J (")~ l"'I""I 1fT! C":) ......1 n - ~)~ o ;:.;;~ -0 '::0 N Vi '" The Commonwealth of Virginia Should Provide $40 Million for Land Conservation Through the Virginia Land Conservation Foundation Please contact your local Senator and Delegate and ask that they support a significant appropriation to the Virginia Land Conservation Foundation in the 2000 General Assembly Session. Virginia Lacks a Focused and Significant Approach to Land Conservation · Virginia is one of only three states on the eastern seaboard without significant state funding for land conservation. · North Carolina provides at least $60 million per year for land conservation and Maryland provides in excess of$70 million. States such as New Jersey and Florida have committed more than $150 million per year. · Numerous studies and polls have shown that there is an important link between land conservation and economic development. Land conservation - whether it is through parks, forests, natural areas, or historic lands - is a vital component of the quality of life of every Virginian, and is an important factor for potential new businesses as well as millions of tourists. The Virginia Land Conservation Foundation is the Proper Focal Point · In 1999, the General Assembly reconstituted the Virginia Conservation and Recreation Foundation as the Virginia Land Conservation Foundation (VLCF). The original foundation had been on the books since the early I 990s, but never had been funded and rarely met. · The General Assembly approved the VLCF as the central state entity for land conservation, which allows for the important balancing of a variety of land conservation needs to ensure state funds are being spent in the best, most-efficient manner. · The Foundation is empowered to leverage state money by matching federal dollars and by providing matching grants to local governments and approved non-profits for fee simple acquisitions of open space lands or the purchase of conservation easements. There Are Hundreds of Millions of Dollars in Land Conservation Needs Across Virginia I · The VLCF is statutorily empowered to look at all types of land conservation, as there is tremendous need in many areas such as: · Agriculture and farmland · Parks and recreation · Open space · Natural areas and wetlands · Historic lands · Forest land · Land conservation is important not only to protect and save our special lands from being irretrievably lost, but also as a positive force in tourism and economic development. Poll after poll shows the importance that people and companies place on parks, open space and other lands that improve the quality of life. Potential Federal Funds Will Be Lost Without a State Match · There is a strong effort underway in Congress to provide significant funding for the federal Land and Water Conservation Fund (L WCF). · As it stands now, Virginia would be eligible for approximately $20 million in federal funds under the L WCF and other programs - PROVIDED Virginia comes up with matching state funds. · If Virginia does not provide a state match to receive the federal funds, tax dollars paid by Virginians to the federal government will be sent to preserve land in other states. · The VLCF can act as the state agency to match the federal funds, and in turn leverage those funds by providing matching grants to local governments and approved non- profits. The VLCF can turn every dollar the state allocates to land conservation into three or four actual dollars spent to preserve our important lands. Solution: Request the General Assembly to Appropriate Significant Funding for the VLCF · A $40 million annual appropriation to the VLCF is needed to save Virginia's special lands. Even $40 million would still have Virginia lagging far behind our neighboring states, and is insufficient to meet the hundreds of millions of dollars in needs across the Commonwealth. · At a minimum, between $10 and $20 million in state funds will be needed to take advantage of federal funds. CONTACT: Kat Imhoff (804) 984-4484 David Hallock (804) 783-6430 Marianne Radcliff (804) 783-6553 2 RECEIVED CITY C!J~:{S crTl .99 rre 17 P 1 : 1 9 BLUE RIDGE COMMUNITY SERVICES The mission of Blue Ridge Community Services is to support and promote the health, independence and self-worth of individuals and families impacted by mental illness, mental retardation and substance abuse by providing quality community based services that are responsive to individual needs. MENTAL HEALTH SERVICES Outpatient Services 1125 First Street, SW, Roanoke In-Home & Case Management Services 1336 Maple Avenue, SW, Roanoke Children's Day Treatment 422 Elm Avenue, SW, Roanoke Crisis Services Sexual Assault Response and Awareness (SARA) 424 Elm Avenue, SW, Roanoke Program of Assertive Community Treatment (PACT) 1313 Maple Avenue, SW, Roanoke Psychiatric Services Community Resource Management Street Team 410 Elm Avenue, SW, Roanoke Patterson Counseling Center 1729 Patterson Avenue, SW, Roanoke Deaf Services 301 Elm Avenue, SW, Roanoke Mountain House Clubhouse Church Social Clubs 317 Washington Avenue, SW, Roanoke Contractual Programs Roanoke County department of Parks and Recreation TRUST MENTAL RETARDATION SERVICES rehensive community .. ',. f(JrrliHes, ,with an . erice,:~4.gro~. " ; i Counseling and Life Skills Center Crisis Services Family Support Program Respite Services: Short-Term Care Community Training Services Bridge Builders Program 1315 Second Street, SW, Suite 201, Roanoke Hazelridge Road 5220 Hazelridge Road, NW, Roanoke Melrose Avenue Residence/Crisis Stabilization 3605 Melrose Avenue, NW, Roanoke Niagara Road Residence 805 Niagara Road, Vinton Read Road Adult Home/Residential Respite Facility 3003 Hollins Road, NE, Roanoke Supported Living 1325 3rd Street, SW, Roanoke ~~~Bt11~~ ARC- Roanoke / CHD Industries Goodwill Industries Tinker Mountain, Inc. Easter Seal Society of Virginia, Inc. Roanoke County Department of Parks and Recreation SUBSTANCE ABUSE SERVICES Substance Abuse Assessment Center 1133 Second Street, SW, Roanoke Shenandoah Recovery Center 801 Shenandoah Avenue, NW, Roanoke Hegira House (Therapeutic Community jDrug & Alcohol) 1405 Patterson Avenue, SW, Roanoke Jail Treatment Services Roanoke City, Roanoke County /Salem and Botetourt County Jails New Directions (Outpatient Counseling Center) 1345 Clark Avenue, SW, Roanoke Prevention Plus (Substance Abuse Prevention and Early Intervention) 541 Luck Avenue, SW, Suite 230, Roanoke Proj ect Link 19 Highland Avenue, SW, Roanoke Mtercare) PHASES (Day Treatment, Intensive Outpatient, Relapse Prevention and 836 Campbell Avenue, SW, Roanoke Substance Abuse Support Services 836 Campbell Avenue, SW, Roanoke Contractual Programs Bethany Hall BLUE RIDGE COMMUNITY SERVICES PROGRAM HIGHLIGHTS - CITY OF ROANOKE JULY 1, 1998 - JUNE 30, 1999 q> CITY RESIDENTS RECEIVED $31.09 DOLLARS WORTH OF SERVICES FOR EACH CITY OF ROANOKE TAX DOLLAR APPROPRIATED TO BLUE RIDGE COMMUNITY SERVICES. MENTAL HEALTH q> CHILDREN'S DAY TREATMENT CONTINUED TO PROVIDE SCHOOL-BASED SERVICES AT FALLON PARK ELEMENTARY AND ROANOKE ACADEMY OF MATH AND SCIENCE AND EXPANDED BY ADDING A SECOND CLASSROOM AT FALLON PARK AND SERVICES AT HIGHLAND PARK ELEMENTARY. IN ADDITION, DAY TREATMENT SERVICES WERE AVAILABLE TO CHILDREN AND ADOLESCENTS AFTER SCHOOL AT THE WEST END CENTER AND THROUGHOUT THE WEST END CENTER'S SUMMER PROGRAM. TWO OTHER SUMMER DAY TREATMENT PROGRAMS SERVED ROANOKE CITY .CHILDREN - ONE IN CONJUNCTION WITH THE SPECIAL EDUCATION SUMMER SCHOOL PROGRAM AT FALLON PARK ELEMENTARY AND ANOTHER AT THE NOEL C. TAYLOR ACADEMY. ALL OF THESE INTENSIVE DAY TREATMENT SERVICES HELPED TO KEEP CHILDREN IN THE COMMUNITY AND OUT OF MORE RESTRICTIVE AND MORE EXPENSIVE PLACEMENTS. q> THE DIRECTOR OF CHILD AND ADOLESCENT SERVICES CONTINUED TO SERVE IN A "MANAGER" CAPACITY IN ORDER TO INCREASE THE SUCCESS AND EFFECTIVENESS OF INTERAGENCY COORDINATION UNDER THE COMPREHENSIVE SERVICES ACT. q> THE PROGRAM FOR ASSERTIVE COMMUNITY TREATMENT (PACT) IS A NEWLY FUNDED PROGRAM DEVELOPED TO SERVE ADULTS WITH SERIOUS MENTAL ILLNESS WHO HAVE DIFFICULTY ACCESSING TRADITIONAL SERVICE PROGRAMS. CLIENTS RECEIVE INTENSIVE DAILY CONTACT AND ELIGIBLE FOR SERVICES FOR LIFE IF NECESSARY. PACT PROVIDES FULL WRAP-AROUND SERVICES INCLUDING, BUT NOT LIMITED TO, CASE MANAGEMENT, COUNSELING, SOCIAL INTEGRATION, PSYCHIATRIC EVALUATION AND MEDICATION MANAGEMENT, VOCATIONAL REHABILITATION AND SUBSTANCE ABUSE TREATMENT. q> SPECIAL HOUSING MONEY FROM THE DEPARTMENT OF MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE SERVICES HAS ALLOWED THE ADULT SERVICE STAFF TO HELP CONSUMERS FIND BETTER INDEPENDENT HOUSING SITES. BY UNDERWRITING THE RENTAL AND SOME UTILITY COSTS, LANDLORDS ARE INSURED THAT THEY HAVE THEIR MONEY, WHILE RENTING TO AN INDIVIDUAL WITH ADEQUATE SOCIAL SUPPORTS TO BE AN ASSET TO THE COMMUNITY. MENTAL RETARDATION q> WITH THE SUPPORT OF THE GENERAL ASSEMBLY, ADVOCATES, AND CONSUMERS, A SIGNIFICANT INCREASE IN FUNDING WAS MADE AVAILABLE FOR INDIVIDUALS WITH MENTAL RETARDATION ON WAITING LISTS FOR FY 2000. EACH OF THE 40 COMMUNITY SERVICES BOARDS SUBMITTED A LIST OF PEOPLE WHO DEMONSTRATED LONGSTANDING NEEDS FOR SUPPORT AND THE DEPARTMENT OF MENTAL HEALTH, MENTAL RETARDATION AND SUBSTANCE ABUSE SERVICES HAS ESTABLISHED A " MATCH CREDIT" A V AILABLE FOR EACH BOARD. THE MATCH CREDIT A V AILABLE TO BRCS IS $684,261 WHICH EQUATES TO $1.415,224 WORTH OF MEDICAID SERVICES. BRCS WILL USE THESE FUNDS TO EXPAND SERVICE DELIVERY TO APPROXIMATELY 50 CONSUMERS AND THEIR FAMILIES. <p THE MELROSE AVENUE GROUP HOME WHICH PROVIDES RESIDENTIAL SERVICES TO PERSONS WITH MENTAL RETARDATION AND EMOTIONAL DISTURBANCES INCREASED CAPACITY FROM FOUR TO FIVE BEDS THIS YEAR. THIS FACILITY ALSO PROVIDES A LICENSED CRISIS STABILIZATION BED AS AN EMERGENCY SHORT-TERM ALTERNATIVE TO HOSPITALIZATION FOR INDIVIDUALS WITH SERIOUS PSYCHIATRIC/BEHAVIORAL NEEDS. THE NEED FOR SPECIALIZED SERVICES FOR THIS POPULATION IS WEll DOCUMENTED AND HAS lONG BEEN A PRIORITY FOR BRCS. SUBSTANCE ABUSE <p BRCS IS PROVIDING THE TREATMENT SERVICES FOR INDIVIDUALS INTERDICTED BY THE ROANOKE CITY COMMONWEALTH'S ATTORNEY AS "PUBLIC INEBRIATES". PROGRAM P ARTICIP ANTS LIVE IN A HIGHLY STRUCTURED THERAPEUTIC COMMUNITY, PARTICIPATE ON THE SHERIFF'S WORK CREWS, AND ATTEND AA MEETINGS. A YEAR OF COMMUNITY-BASED TREATMENT FOllOWS THE JAil-BASED PROGRAM. TWENTY-FIVE INTERDICTED INDIVIDUALS PARTICIPATED II)J THE PROGRAM DURING THE FIRST SIX MONTHS. ROANOKE CITY ARRESTS FOR DRUNK-IN-PUBLlC HAVE DIMINISHED CONSIDERABLY SINCE THE INCEPTION OF THIS PROGRAM, WHICH HAS BEEN FUNDED FOR THREE YEARS BY THE DEPARTMENT OF CRIMINAL JUSTICE SERVICES. BLUE RIDGE COMMUNITY SERVICES DIRECTLY FUNDED PROGRAMS FY -99 PERFORMANCE REPORT CITY OF ROANOKE -- MENTAL HEALTH Emergency Services 1,110 12,048 SH $457,275 Outpatient Counseling 1,517 19,693 SH 1,584,352 Intensive In-Home Services 50 13,492 SH 604,511 Case Management 533 11,032 SH 749,393 Assertive Com. Treatment 17 2,747 506,287 Children's Day Treatment 60 19,778 DSH 526,912 Mountain House Clubhouse 83 18,287 DSH 328,274 Alternative Day Support 29 638 SH 8,845 Residential . 401 675 BD 101,631 MH SUBTOTAL 3,800 $4,867,480 MENTAL RETARDATION Case Management 414 11,655 SH $713,769 Sheltered Employment 28 2,290 D 26,819 Rehabilitation 94 16,402 DSH 173,120 Supported Employment 27 1,464 SH 107,232 Highly Intensive Residential 22 6,685 BD 1,172,234 Intensive Residential 7 2,733 BD 286,778 Supervised Residential 11 457 BD 37,710 Supportive Residential 97 13,947 SH 258,533 Family Support 99 99 F 79,740 MR SUBTOTAL 799 $2,855,935 SUBSTANCE ABUSE Outpatient Services 623 15,368 SH 839,458 Case Management 397 15,201 SH 713,789 Day Treatment 239 57,181 DSH 322,039 Highly Intensive Residential 442 2,261 BD 485,245 Intensive Residential 265 11,589 BD 1,013,864 SA SUBTOTAL 1,966 $3,374,395 TREATMENT SUBTOTALS 6,565 Wf$i, . $11,097,810 PREVENTION <> ..... ~ Units of ..."-.: , ServiCE! ,",UII Lc:lliL::> MH Prevention Services 196 2,837 SH $118,197 SA Prevention Plus 905 2,897 SH 204,702 PREVENTION SUBTOTALS 1,101 $322,899 TOTAL 7,666 $11,420,709 FY-99 LOCAL SHARE $367,337 SERVICE/LOCAL DOLLAR $31.09 Units of Service: SH=Service Hours DSH=Day Support Hours D=Days BD=Bed Days F=Families Blue Ridge Community Services RECEIVEu NOV Ji 1999 Rodney P. Furr Chairman William L. Lee Vice Chairman Meredith B. Waid Treasurer Susan F. Scheibe Secretary MAYOR'S {T.c'r;' Executive Director Fred P. Roessel, Jr., Ph.D. November 3, 1999 The Honorable David A. Bowers Mayor, City of Roanoke Room 456, Municipal Bldg. 215 Church Ave., SW Roanoke, VA 24011 Dear Mayor Bowers: Blue Ridge Community Services would like to mquest time on the agenda of the Roanoke City Council meeting on Monday, December 20, 1999, to give a brief report about the services provided to the residents of the City of Roanoke in Fiscal Year 1999. Ann Francis, Blue Ridge Community Services Board member appointed by the City of Roanoke, will be presenting the report. She wii! be accompanied by S. James Sikkema, incoming Executive Director, and Thomas C:1apman, Director of Administration. Thank you for your consideration. Sincerely, ~~:!::;!I Executive Dir'3ctor FPRjr: 40 - f'AM-y at -00,8 Itl../,r C: James D. Ritchie Glenn Radcliffe Ann Francis S. James Sikkema Thomas Chapman Executive Offices - 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TIY: (540) 345-0690 Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke rf!rd. noel c. JalJlor 2460 (frandin Road, S. W Roarwke, Virginia 24015 December 20, 1999 The Honorable Mayor and Members of the Roanoke City Council Citizens of the City of Roanoke City Officials and Staff Ladies and Gentlemen: On behalf of the family of the late Reverend Dr. Noel C. Taylor, I would like to express our sincere gratitude and appreciation for the very kind Resolutions, cards, flowers, food, monetary gifts, telephone calls, prayers and many other acts of kindness that were expressed during the Homegoing of Dr. Taylor. Reverend Taylor loved the City of Roanoke and all citizens of the Roanoke Valley. I know he lovingly watched over all of us as we celebrated his life and what he meant to each of us and to the Roanoke Valley community. Dr. Taylor was a man of God. He did not rule with an iron fist, but with a heart of love and an overwhelming desire to lend a helping hand to his fellow man. His memory will live on forever in the hearts and minds of those who knew him. Words cannot adequately express how much your expressions of love, concern and friendship have meant to me, Sabrina, Deseree and Sean Michael. Many thanks to each and every one of you and may the love of God be very real to you. Sincerely, ~ ~~~,t'1~ CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk December 28, 1999 File #51 Maryellen F. Goodlatte, Attorney Glenn, Feldmann, Darby & Goodlatte P. O. Box 2887 Roanoke, Virginia 24001 Dear Ms. Goodlatte: Your communication requesting that a public hearing be scheduled for Tuesday, January 4,2000, at 2:00 p.m., or as soon thereafter as the matter may be heard in the City Council Chamber, on the request of Mr. and Mrs. George R. Preas to amend certain proffered conditions contained in Ordinance No. 29028 adopted on March 28, 1988, which conditionally rezoned property located at 3121 Franklin Road, S. W., was before the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. On motion, duly seconded and unanimously adopted, Council concurred in the request and scheduled a public hearing for Tuesday, January 4,2000, at 2:00 p.m., in the City Council Chamber. Sincerely, 0 n.~f r~,--- Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Mr. and Mrs. George R. Preas, 5304 Hunting Hills Drive, Roanoke, Virginia 24014 James D. Ritchie, Acting City Manager Evelyn S. Lander, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator CIMyFilcsldec20. wpd Maryellen F. Goodlatte December 28, 1999 Page 2 pc: Martha P. Franklin, Secretary, City Planning Commission Ronald L. Smith, Acting Building Commissioner Charles M. Huffine, City Engineer Steven J. Talevi, Assistant City Attorney Edward R. Tucker, City Planner C:\MyFilesIdec20.wpd GLENN,FELDMANN,DAR~Y ~E~~~~~rTE 210 1ST STREET, S. w:, JJr\.~ i::ibcr ' POST OFFICE BOX 2887 ROANOKE, VIROINI.a4<!JlC -8 P 3 :39 (540) 224-8000 FAX (540) 224 - 8050 MARYELLENF. GoODLATTE Direct Dial (540) 224-8018 E-mail mgoodlatte@gfdg.com December 8, 1999 HAND DELIVERED Ms. Mary F. Parker City Clerk City of Roanoke 215 Church Avenue, S.W. Municipal Building, Room 456 Roanoke, Virginia 24011 Re: Picadilly Square Shopping Center Dear Ms. Parker: On behalf of Mr. and Mrs. Preas, this is to request that City Council's public hearing on the petition to amend proffers be scheduled for Council's January 4 meeting. By considering the matter for the first time on January 4 rather than January 18, the construction associated with this project, if approved by Council, could remain on track. As your file will show, the Planning Commission unanimously recommended approval of this petition to City Council. No one spoke in opposition to the request during the Planning Commission's December I public hearing. Thank you very much for bringing this request to Council's attention. If there is any further information that I can provide to you or members of Council, please let me know. As always, we appreciate the very courteous and professional assistance of your staff. Very truly yours, ~. Maryellen F. Goodlatte MFG:lnh:0036003 cc: Mr. and Mrs. George R. Preas .~'1i:;;;. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 ,....... / .'._.... / :--/ - / MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk December 28, 1999 File #60-467 Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Ordinance No. 34594-122099 amending and reordaining certain sections of the 1999-2000 General and School Funds Appropriations, providing for appropriation of the following: $118,526.00 for the division-wide replacement of social studies maps and music instruments, administrative computer technology, equipment replacement in the magnet school programs, facility maintenance equipment needs, replacement of office furniture at Addison Middle School, and building improvements at Patrick Henry High School. $1,900,000.00 for improvements to Preston Park School. $2,150,000.00 for improvements to Grandin Court School. $357,947.00 for the Title I Winter program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. $9,000.00 for the Alternative Education program to provide for continuation of the Evening Academy. $61,352.00 for the State Truancy Project to provide support for the Roanoke City attendance effort. C:\MyFiles\dec20. wpd > Melinda J. Payne December 28, 1999 Page 2 $85,117.00 forthe Eisenhower Title II Professional Development program to provide funds for the development of innovative math, science and technology strategies to implement Virginia's Standards of Learning. $50,981.00 for the 1999-2000 Technology Literacy Challenge grant to provide Individual competencies and training in instructional technology to 220 teachers in grades K-2 in order to improve the academic and technological achievement of the district's primary students. $50,000.00 for the Blue Ridge Technical Academy to provide an education training program for 8th grade students at risk of academic failure and dropping out of school. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, ~ r\A /J IJ-, leA ~ - , ..\.~ 7. - Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board CIMyFilesldec20.wpd ~~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34594-122099. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General, School and School Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General, School and School Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund ADorooriations Nondepartmental $ 61,796,609 Transfers to Other Funds (1). ................................. 60,638,123 Fund Balance Reserved for CMERP - Schools (2). . . . . . . . . . . . . . . . . . . . . . . . . . . .. $ 849,250 School Fund ADorooriations Education Facilities (3-9). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title I Winter 99-00 (10-25) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eisenhower Title II Professional Development 99-00 (26-35). . . . . . . . . . Alternative Education Program 99-00 (36-38). . . . . . . . . . . . . . . . . . . . . . State Truancy Project 99-00 (39-44). . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technology Literacy Challenge Grant 99-00 (45-47). . . . . . . . . . . . . . . . Blue Ridge Technical Academy 99-00 (48-51). . . . . . . . . . . . . . . . . . . . . $124,047,275 2,355,672 3,131,667 85,117 1,310,992 61,352 50,981 50,000 Revenue Education Nonoperating (52). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Title I Winter 99-00 (53) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Eisenhower Title II Professional Development 99-00 (54) . . . . . . . . . . . . Alternative Education Program 99-00 (55). . . . . . . . . . . . . . . . . . . . . . . . State Truancy Project 99-00 (56) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Technology Literacy Challenge Grant 99-00 (57). . . . . . . . . . . . . . . . . . . Blue Ridge Technical Academy 99-00 (58). . . . . . . . . . . . . . . . . . . . . . . . School CaDital Proiects Fund AoDroDriations $121,356,485 43,125,426 3,131,667 85,117 1,310,992 61,352 50,981 50,000 Grandin Court Elementary Improvements (59-60). . . . . . . . . . . . . . . . .. $ 2,150,000 Preston Park Elementary Improvements (61). . . . . . . . . . . . . . . . . . . . . . 1,900,000 Capital Improvement Reserve Public Improvement Bonds 1997 (62) . . . . . . . . . . . . . . . . . . . . . . . . . . . Revenue $ 4,107,721 39,055 Due from State - Literary Fund loan - Grandin Court (63) . . . . . . . . . .. $ 1,900,000 Due from State - Literary Fund loan - Preston Park (64) . . . . . . . . . . . . 1,900,000 1) Transfer to School Fund 2) Reserved for CMERP - Schools (001-3324) 3) Replacements - Machinery and Equipment (030-060-6006-6012-0801 ) 4) Additions - Machinery and Equipment (030-060-6006-6109-0821) 5) Replacements - Machinery and Equipment 6) Replacements - Data Processing Equipment (030-060-6006-6307-0806) 7) Additions - Machinery and Equipment (030-060-6006-6681-0821) 8) Additions - Furniture And Fixtures 9) Buildings (001-004-9310-9530) (030-060-6006-6302-0801 ) (030-060-6006-6681-0822) (030-060-6006-6896-0851 ) $118,526 (118,526) 8,992 10,005 14,535 50,203 5,715 987 28,089 '"'" 1 0) Compensation of Teachers (03O-060~171-6000-O121 ) $ 83,754 11) Supplements (030-060~171 ~-O129) 9,158 12) Compensation of Teacher Aides (030-060~171 ~ooo-0129) ( 29,290) 13) Social Security (030-060~171 ~ooo-0201) 11,341 14) Education and Recreational Supplies (030~~171-6000-0614) ( 4,000) 15) Other Operational Supplies (030~~171-6000-0615) 207,375 16) Additions - Machinery and Equipment (030~~171 ~000-0821) 15,000 17) Supplements (030~~171 ~2oo-0129) 20,000 18) Indirect Costs (030-060~171 ~200-O212) ( 2,132) 19) Maintenance Service Contracts (030-060~171 ~200-O332) 3,492 20) Testing/Evaluation! Dissemination (030-060~171 ~200-O584) 2,290 21) Other Miscellaneous Payments (030-060~ 171 ~200-0586) 5,201 22) Inservice Workshops (030~~171 ~2oo-0587) ( 1,000) 23) Office Supplies (03O~171 ~2oo~1) 2,525 24) Additions - Machinery and Equipment (030~~171 ~2oo-0821) 30,000 25) Food (030~~171~9~2) 4,233 26) Other Professional Services (030~~252-6004-O313) 3,000 27) Conventions! Education (030-060~252-6004-O554 ) 3,415 28) Education and Recreational Supplies (03QY)6Q~252~004-0614) 500 29) Compensation of Substitute Teachers (030-060~252-6008-OO21) 5,500 30) Supplements (030-06~252-6008-O129) 2,500 31) Social Security (030~252-6008-O201 ) 1,000 32) Other Professional Services (030~~252~OO8-O313) 44,750 33) Conventions! Education (030~252-6008-O554) 20,952 34) Food (O30~252-6008~2) 2,000 35) Education and Recreational Supplies (030~~252-6008-0614) 1,500 36) Supplements (030-060-6801 ~1 00-0129) 6,758 37) Security Guard (030-060-6801 ~1 00-0195) 1,602 ~ 38) Social Security (030-060-6801.0100-0201 ) $ 640 39) Compensation of Other Professionals (030-060-6807 -6671 ~138) 43,875 40) Social Security (030-060.0807 -6671 ~201) 3,356 41) Retirement - VRS (030-060-6807 -6671 ~202) 5,919 42) Health Insurance (030~7-6671~204) 4,682 43) Mileage (030-060-6807 -6671 ~551) 2,000 44) Education and Recreational Supplies (030-060-6807 -6671-0614) 1,520 45) Maintenance Service Contrads (030-060-6808-S002~332) 20,830 46) Inservice Workshops (030-060-6808.ooo2~587) 19,051 47) Additions - Machinery and Equipment (030-060-6808-0002-0821 ) 11,100 48) Social Security (030-060-6809.0100-0201 ) 3,070 49) Retirement - VRS (030-060-6809-6100-0202) 5,634 SO) Health Insurance (030-060-6809-6100-0204 ) 1,171 51) Maintenance Service Contrads (030-060-6809-6100-0332) 40,125 52) Transfer from - General Fund (030-060-600O-1037) 118,526 53) Federal Grant Receipts (030-060-S171-1102) 357,947 54) Federal Grant Receipts (030-060-S252-1102) 85,117 .:5) Fees (030-060-6801-1103) 9,000 56) State Grant Receipts (030-060-6807 -1100) 61,352 57) Federal Grant Receipts (0~1102) 50,981 58) State Grant Receipts (~11()()) 50,000 59) Appropriated from Bond Funds (031-060-0053-0896-9001 ) 250,000 60) Appropriated from Literary Fund Loan (031-060-0053-0896-9006) 1,900,000 61) Appropriated from Literary Fund Loan (031-060-0054-6896-9006) 1,900,000 62) Schools (031~97~9182) 250,000 63} Literary Fund Loan- Grandin Court (031-1335) 1,900,000 64) Literary Fund Loan - Preston Park (031-1337) 1,900,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. ~ECEIVE[; CITY CLEF:l~ nFr (- CITY OF R.OANOKE De........ ofF1latulee 099 DEe 16 P12 :21 December 20, 1999 TO: Honorable Mayor and Members City Council FROM: James D. Grisso, Director of Finance SUBJECT: School Bond Request for Appropriation of School and School Capital Projects Fund We have reviewed the attached request to appropriate funding for the School Board. This report will appropriate the following: $118,526.00 from the 1999-2000 Capital Maintenance and Equipment Replacement Fund for the division-wide replacement of social studies maps and music instruments, for administrative computer technology, for equipment replacement in the magnet school programs, for facility maintenance equipment needs, for the replacement of office furniture at Addison Middle School, and for building improvements at Patrick Henry High School. $1,900,000.00 for improvements to Preston Park School. The funding will be provided through a Literary Fund loan. $2,150,000.00 for improvements to Grandin Court School. The funding will be provided through a Literary Fund loan and 1997 capital bond funds. $357,947.00 for the Title I Winter program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. The continuing program will be one hundred reimbursed by federal funds. $9,000.00 for the Alternative Education program to provide for the continuation of the Evening Academy, an evening course for students who are experiencing academic, behavior, or social difficulties in place of the regular academic setting. The program is funded one hundred percent by fees. $61,352.00 for the State Truancy Project to provide support for the Roanoke City attendance effort. The continuing program is one hundred percent reimbursed by state funds. $85,117.00 for the Eisenhower Title II Professional Development program to provide funds for the development of innovative math, science and technology strategies to implement Virginia's Standards of Learning. The continuing program will be one hundred percent reimbursed by federal funds. Honorable Mayor and Members of Roanoke City Council December 20, 1999 Page 2 $50,981 for the 1999-2000 Technology Literacy Challenge grant to provide individual competencies and training in instructional technology to 220 teachers in grades K-2 in order to improve the academic and technological achievement of the district's primary students. This continuing program is federally funded. $50,000.00 for the Blue Ridge Technical Academy to provide an education training program for 8th grade students at risk of academic failure and dropping out of school. The new program will be funded with state funds through the Fifth Planning District Regional Alliance. We recommend that you concur with this request of the School Board. t~. Melinda J. Payne, Chairman F. B. Webster Day, Vice Chairman Charles W. Dci\t eEl \I ED CITY CLER}\S OFF:rr Marsha W. Ellison Sherman P. Lea Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. Lee, Clerk of the Board Roonol"ie City School13oorfi9 FtfCBt~13P41,:~Jmoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951 December 15, 1999 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: The School Board at its December 14 meeting voted to respectfully request the Roanoke City Council to appropriate funds for the following programs: $118,526.00 from the 1999-2000 Capital Maintenance and Equipment Replacement Fund for the division-wide replacement of social studies maps and music instruments, for administrative computer technology, for equipment replacement in the magnet school programs, for facility maintenance equipment needs, for the replacement of office furniture at Addison Middle School, and for building improvements at Patrick Henry High School. $1,900,000.00 for improvements to Preston Park School. The funding will be provided through a Literary Fund loan. $2,150,000.00 for improvements to Grandin Court School. The funding will be provided through a Literary Fund loan and 1997 capital bond funds. $357,947.00 for the Title I Winter program to provide remedial reading, language arts and mathematics instruction for students in targeted schools. The continuing program will be one hundred reimbursed by federal funds. $9,000.00 for the Alternative Education program to provide for the continuation of the Evening Academy, an evening course for students who are experiencing academic, behavior, or social difficulties in place of the regular academic setting. The program is funded one hundred percent by fees. Preparing Students for Success Members of Council Page 2 December 15, 1999 $61,352.00 for the State Truancy Project to provide support for the Roanoke City attendance effort. The continuing program is one hundred percent reimbursed by state funds. $85,117.00 for the Eisenhower Title II Professional Development program to provide funds for the development of innovative math, science and technology strategies to implement Virginia's Standards of Learning. The continuing program will be one hundred percent reimbursed by federal funds. $50,981.00 for the 1999-2000 Technology Literacy Challenge grant to provide individual competencies and training in instructional technology to 220 teachers in grades K-2 in order to improve the academic and technological achievement of the district's primary students. This continuing program is federally funded. $50,000.00 for the Blue Ridge Technical Academy to provide an education training program for 8th grade students at risk of academic failure and dropping out of school. The new program will be funded with state funds through the Fifth Planning District Regional Alliance. The Board appreciates the approval of these requests. Sincerely, I \ ~-\1.~ Cindy H-. L~e, Clerk re cc: Ms. Melinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mr. William L. Murray Mr. James D. Ritchie Mr. William M. Hackworth Mr. James D. Grisso Ms. Ann Allen (with accounting details) /\ -"'" CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI~ Deputy City Clerk December 30, 1999 File #60-467 Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 20, 1999, Council Member Swain requested further information on the appropriation of funds for the Blue Ridge Technical Academy. S~IY~ 1. f ~ Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board C:\MyFilcsIdec20.wpd CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk December 28, 1999 File #467 Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Resolution No. 34596-122099 authorizing the School Board for the City of Roanoke to make application for a loan, in the amount of $2,000,000.00, from the State Literary Fund for modernizing the Roanoke Academy for Mathematics and Science. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20,1999. Sincerely, () /\~ 1. r~ Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board C,IMyFilcsldcc20.wpd yJ l/.J IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34596-122099. A RESOLUTION authorizing the School Board for the City of Roanoke to make application for a loan from the State Literary Fund for modernizing Roanoke Academy for Mathematics and Science. WHEREAS, the School Board for the City of Roanoke, on the 20th day of December, 1999, presented to this Council an application addressed to the State Board of Education of Virginia for the purpose of borrowing from the Literary Fund $2,000,000.00, for adding to and improving the present school building at the Roanoke Academy for Mathematics and Science, to be paid in twenty (20) annual installment~, and the interest thereon at four percent (4%) paid annually. BE IT RESOLVED that the application of the City School Board to the State Board of Education of Virginia for a loan of $2,000,000.00 from the Literary Fund is hereby APPROVED, and authority is hereby granted the said City School Board to borrow the said amount for the purpose set out in said application. The Council of the City of Roanoke will each year during the life of this loan, at the time it fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for appropriation expenses and to pay this loan in annual installments and the interest thereon, as required by law regulating loans from the Literary Fund. ATTEST: City Clerk. CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI"-i Deputy City Clerk December 28, 1999 File #467 Melinda J. Payne, Chair Roanoke City School Board 301 Rutherford Avenue, N. W. Roanoke, Virginia 24016 Dear Ms. Payne: I am enclosing copy of Resolution No. 34595-122099 authorizing the School Board for the City of Roanoke to expend funds up to $2,000,000.00 for adding to and improving the present school building at the Roanoke Academy for Mathematics and Science and declaring the City's intent to borrow to fund or reimburse such expenditures. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, 0 Ih....,. J. r fh...-Iv&..- Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board ClMyFiles~dec20wpd . 'I;'" vv ). IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34595-122099. A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for adding to and improving the present school building at Roanoke Academy for Mathematics and Science and declaring the City's intent to borrow to fund or reimburse such expenditures. BE IT RESOLVED by the Council ofthe City of Roanoke that: 1. The School Board of the City of Roanoke is authorized to expend out of the City's capital improvement fund up to $2,000,000.00 for the cost of adding to and improving the present school building at Roanoke Academy for Mathematics and Science ("the Project"). 2. In accordance with U. S. Treasury Regulations S 1.150-2, it is hereby declared that the City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project with proceeds of an obligation or obligations to be incurred by the School Board and/or the City. The maximum principal amount of debt expected to be issued for the Project is $2,000,000.00. 3. This is a declaration of official intent under Treasury Regulation S 1.150-2. ATTEST: City Clerk. · t~1 Melinda J. Payne, Chairman F. B. Webster Day, Vice Chairman Charles W. Day Marsha W. Ellison Sherman P. Lea Ruth C. Willson Brian J. Wishneff E. Wayne Harris, Ed.D., Superintendent Cindy H. Lee, Clerk of the Board Roonol.l\e City School Boord P.o. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951 December 15, 1999 The Honorable David A. Bowers, Mayor and Members of Roanoke City Council Roanoke, VA 24011 Dear Members of Council: As the result of official School Board action at its meeting on December 14, 1999, the Board respectfully requests City Council to approve a State Literary Fund loan application for Roanoke Academy for Mathematics and Science (RAMS). The loan will provide $2.0 million for improvements and renovations to RAMS to include a new heating and air-conditioning system, window replacement, new doors, ceilings, light fixtures, and floor coverings. The debt service for this project will commence in FY2001-02 and will be paid by the School Board. The Board appreciates the approval of this request. Sincerely, ~~*.~ Cindy H. Lee, Clerk re Ene. cc: Ms. Melinda J. Payne Dr. E. Wayne Harris Mr. Richard L. Kelley Mr. Kenneth F. Mundy Mr. James D. Ritchie Mr. William M. Hackworth Mr. James D. Grisso Mr. William L. Murray Preparing Students for Success V.A. 005 1/86 No. APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA Name of School Roanoke Academy for Mathematics Name of n)U(~-City and Science Roanoke To THE STATE BOARD OF EDUCATION, Richmond, Virginia: Gentlemen: The School Board for the <<~-City of Rn~nnkp hereby makes application for a loan of $ 2.0 mi 11 i nn from the Literary Fund of Virginia for the purpose of erecting, enlarging, or altering (making permanent improvement to) a school building located at 1122 19th Street. N. W. ,as follows: . . Roanoke, ,VA 24017 (Describebriefly) Improvements and renovatlnn~ tn an plpmpntary schoo to include a new heating and air-c~nditioning system, window replacement, new doors, ceilings, light fixtures, and floor coverings. 1. The said building, addition, or permanent improvement described above, to be of Bri ~k (Type of construction, brick, frame, etc.) will be used as a ElementaryS~hnnl building, and is estimated to cost $ 2.0 million. (Elem., H. S., Comb. Elem. & H.S.) 2. The total eStiiriated value of the existing school plant, including site, plus the proposed building addition, or perma- nent improvement thereto, is$' 3;054.'901 . 3. There is at present a loan from the Literary Fund on this Rnannkp Arademy for Mathematics and Science (Building or school plant) in the amount of$ -0- 4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there- to, and site, on account of which such loan is made. 5. The site on which this building, addition, or permanent improvement, will be located contains 10 0 acres, of which 10.0 acres are well suited and useable, or can be easily improved and made useable, for playground and recreational purposes. 6. The plans and specifications for the building or improvement, complying with Minimum School Building Re- quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with. hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public Instruction are not followed. (1) 7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly) Im~rovements and renovations to an elementary school to include a new heating and air- conditioning system, window replacement, new doors, ceilings, light fixtures, and floor coverings. 8. The present total indebtedness of the County-City for school buildings is $ 49.290.383 , of which $ 7,918,000 is owed to the Literary Fund. 9. This County-City has not defaulted or failed to meet its debt servIce obligations as and when due for the past five years except, as follows: None 10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education. 11. The building or improvement for which this application for a loan is made is part of a long-range planning program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education, and is recommended in the study or survey made by (give title and date) Five-Year Capital ImQfovement Plan~ FY1999-2003 12. This loan is to be made for ?O 5 to 20 years, and is to be paid in 20 annual installments, with interest at 5 to 20 the rate of ~ per centum per annum, payable annually. .13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application), agreed to provide for the repayment of this loan. 14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit- erary Fund and, for at least two years immediately before this loan,_has not been more than six months in default in the pay- ment of interest due on any loan from the Literary Fund. Given under my hand this the 14th day of Op.cp.mbp.r ,19~. THE SCHOOL BOARD OF Rn;:mnkp. WXHft-CITY By , Chairman. ATTEST: , Clerk. SEAL (2) December 20, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Y2K Briefing Please reserve space on the agenda for City Council's regular meeting at 2:00 p.m. on Monday, December 20th for a 20 minute briefing regarding the readiness of Roanoke City government for the Y2K event. Thank you. Sincerely, ~~ J s D. Ritchie Acting City Manger CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #60-178-434 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34598-122099 authorizing execution of a three-party agreement by and among the City of Roanoke, the Roanoke Neighborhood Development Corporation and the City of Roanoke Redevelopment and Housing Authority, for the purpose of the City providing a matching capital contribution in the amount of up to $375,000.000, in connection with the development and redevelopment of certain blighted and unsightly areas in the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, 0 ~M.y .;. r ~Iv Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: Vernice Law, President, Roanoke Neighborhood Development Corporation, 1509 Lafayette Boulevard, N. W., Roanoke, Virginia 24017 John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 C:\MyFilesldec20.wpd '" James D. Ritchie, Sr. December 28, 1999 Page 2 pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Robert K. Bengtson, Acting Director, Public Works Evelyn S. Lander, Chief, Planning and Community Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget Linda S. Bass, Acting Chief, Economic Development Charles A. Harlow, Grants Monitor, Office of Grants Compliance C:\MyFilesIdec20.wpd ~\\~ > IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34598-122099. A RESOLUTION authorizing the execution of a three-party agreement by and among the City of Roanoke, the Roanoke Neighborhood Development Corporation and the City of Roanoke Redevelopment and Housing Authority, for the purpose of the City providing a matching capital contribution in connection with the development and redevelopment of certain blighted and unsightly areas in the City of Roanoke. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, a three-party agreement among the City of Roanoke, Roanoke Neighborhood Development Corporation and the City of Roanoke Redevelopment and Housing Authority, for the purpose of the City providing a matching capital contribution in the amount of up to $375,000 in connection with the development and redevelopment of certain blighted and unsightly areas in the City. 2. The agreement shall be in substantially such form and content as is attached to the report of the City Manager dated December 20, 1999, and shall be approved as to form by the City Attorney prior to its execution. ATTEST: City Clerk. H:\MEASURESIr-mdcagt.\ CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 Sandra H. Eakin Deputy City Clerk File #60-178-434 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34597-122099 amending and reordaining certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for transfer of $25,000.00 and appropriation of $375,000.00, in connection with a three party agreement by and among the City of Roanoke, the Roanoke Redevelopment and Housing Authority and the Roanoke Neighborhood Development Corporation regarding development and redevelopment of certain blighted and unsightly areas in the City of Roanoke. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, ~ 1It~:J ~.Lt- --- . Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: James D. Ritchie, Sr., Acting City Manager George C. Snead, Jr., Director, Public Safety Glenn D. Radcliffe, Director, Human Development C:\MyFilesldcc20.wpd James D. Grisso December 28, 1999 Page 2 pc: Robert K. Bengtson, Acting Director, Public Works Evelyn S. Lander, Chief, Planning and Community Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget Linda S. Bass, Acting Chief, Economic Development Charles A. Harlow, Grants Monitor, Office of Grants Compliance C:\MyFilesldec20.wpd ~~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34597-122099. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: General Fund Aoorooriations Community Development $ 3,296,799 Memberships and Affiliations (1)................................ 1,776,232 Nondepartmental $ 61,590,397 Transfers to Other Funds (2) .................................. 60,414,351 CaDital Proiects Fund Aoorooriations Community Development $ 1,847,100 Roanoke Neighborhood Development Corporation-Crew Suites (3). . . . . 375,000 1) Roanoke Valley Television 2) Transfer to Capital Projects Fund 3) Appropriated from General Revenue (001-002-7220-3717) $ (25,000) (001-004-9310-9508) 25,000 (008-002-9651-9003) 375,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. "ECElvEO "ITY CL~~!(~ nt"(:"!i~' l. ...... I .1 \ ,_I.~ 1 ; .' '.. Roanoke, Virginia December 20, 1999 99-56 "99 [Ie 15 P 4 :47 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Approval of Agreement to Provide a Capital Contribution to Roanoke Neighborhood Development Corporation (RNDC) I. Background: A. RNDC is one of the three maior proiects comprising the Greater Gainsboro Area Proiect, which also includes the Higher Education Center and the Roanoke Redevelopment and Housing Authority's" Shenandoah Crossing" Apartments. B. The Citv of Roanoke originally entered into an agreement with RNDC on November 1. 1997, to develop a plan to improve and redevelop the Henry Street commercial area and residential housing in the adjoining neighborhoods. C. RNDC requested a $600.000 capital contribution from the City Manager toward the construction of the Crew Suites office/retail building. RNDC stated that the contribution would leverage approximately $5 million in bank loan financing needed for the construction of the building. In addition, the City was asked to commit to a long-term (20 year) lease for 30,000 square feet in the building and to provide public infrastructure, including parking, in the project area. D. City Council appointed the Downtown North Task Force (DNTF) during its May 5, 1999, budget study session to develop recommendations regarding infrastructure, public financing, timing of projects and related matters concerning the three major projects. II. Current Situation: A. At its meeting July 27. 1999. the DNTF agreed that the significant request ofRNDC should be resolved separately from the public infrastructure and parking needs common to the three major projects. B. City management met with RNDC representatives following the July 27th DNTF meeting to attempt to find solutions for RNDC's specific requests. As part of these discussions, the City learned that RNDC's capital contribution needs had increased to $750.000. C. Citv Council concurred in concept with providing RNDC a "matching" capital contribution of up to $375.000 at its meeting August 16, 1999, and referred the matter back to the Acting City Manager and Director of Finance for identification of funding. Members of Council December 20, 1999 Page 2 D. The City has negotiated terms for providing the matching capital contribution with RNDC, including the following provisions. 1. An advance to RNDC of $75.000 from the total $375.000 for re-designing the Crew Suites, a prerequisite to obtaining the private construction financing. 2. Certification by the private financial institution that RNDC has obtained its cash match funds and has met the terms for receiving the remaining $300,000 contribution from the City. 3. Use of the Roanoke Redevelopment and Housing Authority (RRHA) to transfer the matching funds, since statutory requirements preclude direct transfer by the City. E. City Council approval is needed to execute the three-party agreement among the City, the RRHA and the RNDC, so that the City's $375,000 matching capital contribution may be provided, in accordance with the terms of the agreement. III. Issues: 1. Cost to the City. 2. Viability of the RNDC proiect. 3. Impact on community development. IV. Alternatives: A. Authorize the Citv Manager or the Assistant City Manager to execute, and the City Clerk to attest, a three-party Agreement among the City, the RRHA and the RNDC (similar in form and content to Attachment 1), approved as to form by the City Attorney. 1. Cost to the City will be $375.000 in local funds. The FY 1999/2000 General Fund budget contains $600,000 in capital funding for debt service for the renovation of Victory Stadium. Of this amount, $250,000 was appropriated to the Northwest Child Development Center on November 15, 1999. The $350,000 balance from this source is available for use as part of the City's match to RNDC. The remaining $25,000 for City's match is available from excess funds budgeted for the City of Roanoke share for Roanoke Valley Television. 2. Viability of the RNDC proiect would be enhanced, though RNDC would still be required to match, in cash, the City's $375,000 grant to qualify for the full contribution from the City. RNDC indicates it will pursue several avenues toward raising its cash match amount, including seeking equity through private investors. Members of Council December 20, 1999 Page 3 3. Impact on community development would be positive, provided RNDC is successful in raising the matching funds required to secure the private construction financing. A successful project would be expected to spur additional growth in the area and return an estimated $370,000 in tax revenues over a five-year period. B. Do not authorize execution of the three-party Agreement. 1. Cost to the City would not be a financial issue. The impact upon relations with a sizable segment ofthe City would be destructive of the public-private partnership which has been developed. This would be detrimental to the long-term interests of both the community and City government. 2. Viability of the RNDC proiect may well be irreparably damaged in that the availability of private capital for the construction of the Crew Suites is linked to the City's provision of a capital contribution. 3. Impact on community development would initially be negative through the delay in restoring the intended project site to productive use. The long-term impact is more difficult to measure in that the value of the property may attract other developers. V. Recommendation: It is recommended that City Council concur with Alternative A, which would: A. Authorize the City Manager or the Assistant City Manager to execute, and the City Clerk to attest, a three-party Agreement among the City, the RRHA and the RNDC (similar in form and content to Attachment 1), approved as to form by the City Attorney. Authorize the transfer of $25.000 from Roanoke Valley Television (001-002-7220-3717) to the Transfer to Capital Projects Fund account (001-004-9310-9508). B. Authorize the appropriation of$375.000 to an account in the Capital Projects Fund to be established by the Director of Finance. Respectfully submitted, \~~~ J~D. Ritchie Acting City Manager 4l~ James D. Grisso Director of Finance Members of Council December 20, 1999 Page 4 c: Acting Assistant City Manager City Attorney Director of Finance Director of Public Safety Director of Human Development Acting Director of Public Works Chief, Planning and Community Development Acting Budget Administrator Acting Chief of Economic Development Office of Grants Compliance President, RNDC Executive Director, RRHA 12/15/99 AGREEMENT This Agreement is dated this ___ day of , 1999, by and among the City of Roanoke, Virginia, a municipal corporation of the Commonwealth of virginia, hereinafter referred to as the "City;" the Roanoke Neighborhood Development Corporation, a public/private partnership in a nonprofit corporation, hereinafter referred to as "RNDC;" and the Roanoke Redevelopment and Housing Authority, a political subdivision of the Commonwealth of Virginia, hereinafter referred to as "RRHA". WHEREAS, RNDC was created for the purpose of improving, developing and redeveloping certain blighted and unsightly areas in the City of Roanoke, particularly the Henry Street area; and, WHEREAS, RNDC's development of the Henry Street area is to be anchored by a catalyst project which is an office building generally referred to as the Crew Suites Office/Retail Building; and WHEREAS, the City by and through Roanoke City Council has committed to provide a grant of up to $375,000.00 funding for the redevelopment of the Henry Street funding must be matched by RNDC; and WHEREAS, RNDC I S redevelopment proj ect including in matching area which the Crew Suites Office/Retail Building is located within the boundaries of a redevelopment project area; and 1 WHEREAS, the RRHA has agreed to receive the funds authorized by the City for the purposes related to the development and redevelopment of the Henry Street area including the Crew Suites Retail Office/Retail Building; and WHEREAS, the parties to this Agreement desire for RNDC to go forward with the Henry Street redevelopment and its plans for the catalyst project known as the Crew Suites Office/Retail Building, pursuant to the terms and conditions of this Agreement; and NOW, THEREFORE, FOR AND IN CONSIDERATION for the mutual promises, herein, agreements, obligations, undertakings and covenants the City, RNDC and RRHA hereby covenant and agree as follows: SCOPE OF PROJECT The catalyst project consists of the development and construction of a building of not less than 45,000 square feet, unless otherwise agreed to by the parties to this Agreement. The building will be located on the Northwest corner of 2nd Street (Gainsboro Road) and Wells Avenue at Henry Street in downtown Roanoke, Virginia on tax parcels 2012920, 2012921,2012922, 2012939,2012923,2012940,2012941, 2012942, 2012943,2012944,2012945, 2012946, 2012947, and 2012949. The building will be known as the Crew Suites Office/Retail Building. 2 FUNDING 1. The obligation of the City under this Agreement will be a matching grant of up to $375,000.00 in City General funds as a capital contribution matched by RNDC. Funding by the City shall be granted by the City to RRHA who will in turn grant all such funding to RNDC. The RRHA shall have no obligation to provide any funding of any type beyond the funding which is granted to it by the City for this purpose. Neither the City nor RRHA shall have any liability or obligation with respect to the development or redevelopment or construction of the Crew Suites Office/Retail Building. The parties agree that administrative costs, such as the cost of preparing or issuing checks or reconciling funds shall not be reimbursed. 2. Upon execution of this Agreement, an initial grant of $75,000.00 shall be made by the City to RRHA. Upon receipt of the $75,000.00 grant from the City, RRHA shall in turn immediately grant the full amount to RNDC. RNDC shall submit evidence that it has raised funding equal to the initial grant of $75,000 before the remaining amount of $300,000 is granted to RNDC by RRHA. 3 3. The remaining amount of $300,000.00 shall be granted by the City to RRHA and by RRHA to the lending institution providing construction financing upon certification, acceptable to the City, that RNDC has raised an equal amount of matching funds, has secured a loan commitment from a lending institution for the Construction of the Crew Suites Office/Retail Building, and has executed a contract for the Construction of the Crew Suites Office/Retail Building. Such certification shall be made by a financial or lending institution. Matching funds which may be credited to RNDC shall be from sources other than the City or RRHA and shall be limited to cash contributions or funding provided by an equity investor. RNDC' s request for disbursement of the $300,000.00, including the necessary certification, shall be submitted to the City's Department of Planning and Cormnunity Development. Within ten (10) days of receiving and approving a properly documented RNDC request for disbursement, the City shall provide the $300,000.00 to RRHA. Within five (5) days of its receipt from the City, RRHA shall provide the $300,000.00 to the lending institution providing construction financing. Disputes regarding the certification of RNDC matching funds may be appealed to the City Manager or his/her designee. 4. If RNDC is not able to close the catalyst project and begin construction of the Crew Suites Office/Retail Building, then each party agrees to bear the loss of their respective contribution of $75,000.00. 4 TAXABLE STATUS The land and structural improvements associated with the development and construction of the Crew Suites Office/Retail Building shall be taxable. If RNDC requests and receives a tax exemption, the matching funds granted by the City to RNDC shall be returned to the City, less any taxes paid by RNDC. RNDC can request and receive a tax exemption without penalty when the cumulative amount of all real estate, sales, and personal property taxes paid to the City from year to year as a result of development projects undertaken by RNDC is equal to the matching funds granted by the City to RNDC. TIME OF PERFORMANCE The grant to be provided under this Agreement is contingent upon RNDC's matching funds being raised, as outlined in Paragraph 2 and Paragraph 3 under the Section titled "Funding" of this Agreement, by December 31, 2000 except that the parties may mutually agree in writing to extend the deadline by not more than six months. CONSTRUCTION CONTRACT 1. Procurement of a contractor for the catalyst proj ect shall be made by RNDC in compliance with the virginia Public Procurement Act. 5 2. In addition to any other provisions deemed necessary by RNDC, the construction contract shall contain at a minimum the following provisions or substantially similar provisions: a. Builder's Risk Insurance. RNDC shall maintain or cause to be maintained adequate builder's risk insurance to include coverage for all damages caused by fire, earthquake or flood. The insurance shall be effective until final acceptance of the proj ect by RNDC. The amount of builder's risk insurance shall be the completed value of the project. RNDC shall provide or cause to be provided to the City and RRHA a certificate of insurance showing the type, amount and effective date of the policy. The certificate of insurance shall name the City and RRHA and their respective officers, agents and employees as additional named insureds and further provide that the City and RRHA shall receive thirty (30) days notice of any cancellation, change or reduction of the insurance coverage. b. Regulations and Permits. The contractor for this project shall fully comply with all applicable, local, common, state and federal building and fire codes, ordinances, laws and regulations, including without limitation, all applicable sections of the Occupational, Safety & Health Act and the Virginia Uniform Statewide Building Code. The contractor shall obtain all required licenses and permits and pay all charges and expenses connected therewith. All building permits required by the City of Roanoke in connection with the proj ect shall be obtained. The contractor shall verify that all subcontractors on the project hold all required Virginia contractor licenses and City business licenses. c. Minority Participation. The contract for this project, and all solicitations or advertisements for subcontractors placed by or on behalf of the contractor will use its best efforts to assure minority contractors of an opportunity to perform a portion of the work on this project in accordance with the applicable laws and regulations. Such notices will state that the contractor is an equal employment opportunity, affirmative action employer. 6 INDEMNIFICATION The RNDC shall indemnify and hold harmless the City and/or RRHA and their respective officers, agents and employees, from any and all liability, damages, claims, causes of action, suits of any nature, judgments or settlements advanced against the City or RRHA, and for expenses the City or RRHA may incur, in that regard, including, but not limited to attorney's fees and other costs of defense, arising out of or resulting in any way from RNDC's actions or omissions with respect to this Agreement or connected in any way with this Agreement. THIRD PARTY CONTRACTS Neither the City nor RRHA shall be obligated hereunder to any other party other than RNDC. In performing this Agreement, the parties shall not discriminate against any contractor, subcontractor, vendor, sublessee employee, applicant for employment or invitee because of race, religion, color, sex or national origin except where such factor is a bona fide occupational qualification reasonably necessary to the normal operation of the parties hereto. RNDC shall cause the foregoing language relating to nondiscrimination to be included in the contract for the construction of the project. SEVERABILITY If any part or parts, sections or subsections, sentence, clause or phrase of this Agreement is for any reason declared to be unconstitutional or invalid by any court of competent jurisdiction, such decision shall not affect the validity of the remaining 7 portions of this Agreement. The invalid section is severable from the remainder of the Agreement. COOPERATION Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent or purpose of this Agreement. AGREEMENT COPIES This Agreement will be executed in triplicate, each copy shall be deemed an original, but all of which will constitute a single instrument and single agreement. SUCCESSORS AND ASSIGNEES The terms, conditions, provisions and undertakings of this Agreement shall be binding upon each of the parties hereto and their respective successors and assignees. FORUM SELECTION AND CHOICE OF LAW By virtue of entering into this Agreement, RNDC agrees and submits its to a court of competent jurisdiction in the City of Roanoke, virginia and further agrees that this Agreement shall be governed by construed and enforced in accordance with the laws of the Commonwealth of Virginia. All claims, disputes and other matters shall be decided only by such court according to the laws of the Commonwealth of Virginia. 8 NONWAIVER Each party agrees that any party's waiver or failure to enforce or require performance of any term or condition of this Agreement or any party's waiver of any particular breach of this Agreement by any other party extends only to that instance of waiver or breach. Such waiver or failure is not and shall not be a waiver of all terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by any party and does not bar the waiving or nondefaulting party from requiring the defaulting party to comply with all terms and conditions of this Agreement and does not bar the waiving or nondefaulting party from asserting any and all rights or remedies it has under the Agreement or by law. THE ENTIRE AGREEMENT This Agreement constitutes the entire agreement of the parties and supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made in writing and signed by the appropriate parties. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed by their authorized representatives. The City of Roanoke, Virginia BY: Title: Witness 9 The Roanoke Redevelopment and Housing Authority BY: Title: Witness Roanoke Neighborhood Development Corporation BY: Title: Witness APPROVED AS TO FORM: City Attorney Date APPROVED AS TO FUNDS AVAILABILITY Director of Finance Date APPROVED AS TO EXECUTION City Attorney Date 10 CITY OF ROANOKE OFFICE OF THE CITY CLERK 2\5 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI:'II Deputy City Clerk December 28, 1999 File #166-178-252-399 Alvin L. Nash, President Blue Ridge Housing Development Corporation P. O. Box 11683 Roanoke, Virginia 24017 Barry St. John, President Barry St. John, Inc. P. O. Box 193 Vinton, Virginia 24179 Edward C. Park, III Park Place Construction, Inc. 6720 Thirlane Road, N. W. Roanoke, Virginia 24019 Gentlemen: I am enclosing copy of Resolution No. 34599-122099 rejecting all bids received by the City of Roanoke for the purchase of 6.5 acres of City-owned property located in Westview Terrace. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20,1999. Sincerely, /J IY\. """J l r ~~ Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director, Public Works C:\MyFilcs\dcc20.wpd ", I Alvin L. Nash Barry St. John Edward C. Park, III December 28, 1999 Page 2 pc: Kit B. Kiser, Director, Utilities and Operations D. Darwin Roupe, Manager, Supply Management Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C:\MyFilcs\dcc20. wpd ''J~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34599-122099. A RESOLUTION rejecting all bids received by the City for the purchase of6.5 acres of City-owned property located in Westview Terrace. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. All bids received by the City for the purchase of 6.5 acres of City-owned property located in Westview Terrace are hereby REJECTED. 2. The City Clerk is directed to notify all bidders and express to each the City's - appreciation for said bids. 3. The City Manager is authorized to readvertise for bids for the purchase of6.5 acres located in Westview Terrace following the revision of minimum development standards as outlined in the City Manager's report of December 20, 1999, to include a lien for any lot not developed within five (5) years, such lien to be in the amount of$I,OOO per year, or fraction thereof, after five years, up to a maximum of $5,000 per lot. ATTEST: City Clerk. H: \MEABURES\r-rejbid. 2 RECEIVED ('.'TY C' r.r!I(' r\-':"I'~- , . ,,~~" r', \ ~ "...1 ",~ .99 nr." 1 II 1) ,1 .,: 'i l.LI, I.... I ',,' December 20, 1999 Report No. 99-383 The Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of City Council: Subject: Surplus City-Owned Property 6.5 Acres in Westview Terrace I. Background in chronological order is as follows: A. City Council directed the initiation of negotiations to purchase approximately 6.5 acres in Westview Terrace (the property) from Habitat for Humanity (Habitat) at its meeting of August 3, 1998. This property consists of 25 lots; 24 of which can be built upon. B. City Council authorized the acquisition of the property from Habitat for $352,800 on October 7,1998, by Ord. No. 34031-100798. C. Minimum standards for development were developed and approved by neighborhood representatives and City Council. D. City Council authorized conveyance of the property to the highest bidder following a public hearing by Res. No. 34166-020199, adopted February 1, 1999. II. Current situation is as follows: A. City policy requires surplus property to be advertised and sold to the highest bidder if property can be used to construct a separate structure. Conveyance of real property must be approved by City Council. The Honorable Mayor and City Council December 20, 1999 Page 2 B. Property was advertised and bids were opened on July 9. 1999. A list of minimum standards for the development of the property was made available to all interested parties prior to the submittal of bids. A copy of these requirements is attached. Three bids were received, with the highest bid for $100,000 by Blue Ridge Housing Development Corporation. C. Public hearing was held on the disposal of this property on September 20, 1999. Mr. Jim Leonard asked how much the City had paid for this property and was advised that the price was approximately $352,000. No one spoke against the conveyance of the property . D. One of the requirements which bidders were required to agree to by the City is that houses be built on all of the 24 buildable lots within five (5) years, and that this be recorded as a restrictive covenant that would run with each of the 24 lots. It is important that the property be built out in order for the City to receive increased tax revenue and not be potentially subject to weeded lot complaints. E. The conditions as previously bid required that houses be built on all 24 lots within 5 years, and required that this be included in the restrictive covenants placed on the property; however, no specific method of enforcing this requirement was specified. III. Issues in order of importance are as follows: A. Need B. Cost to City C. Income to City D. Compliance with Minimum Standards The Honorable Mayor and City Council December 20, 1999 Page 3 IV. Alternatives in order of feasibility are as follows: A. City Council authorize the reiection of all bids and the re- advertisement of bids for the property following revision of the minimum development standards to provide for a $1,000 per lot per year, or fraction thereof, but not to exceed $5,000 per lot, lien until the lot is developed or purchased by an adjacent homeowner, against any lot not developed within the five (5) year time frame in accordance with the attached proposed "Deed and Declaration of Restrictions". 1. Need to control development of surplus property will be met. 2. Cost to City will be the cost of additional newspaper advertisement for bids estimated to be $150.00, and potential reduction or increase in sale price. 3. Income to City will be the sale price of the property. 4. Compliance with Minimum Standards will be enforceable. B. City Council authorize the rejection of all bids and the re- advertisement of bids for the property without any requirement that houses be built on each of the 24 lots. 1. Need to control timing for development of surplus property will not be met. 2. No cost to City is anticipated with this alternative. 3. Income to City will be sale price of the property. 4. Compliance with Minimum Standards will still require all other standards through building plan review. The Honorable Mayor and City Council December 20, 1999 Page 4 V. Recommendation is that City Council authorize the re-advertisement of bids for the property following revision of the minimum development standards to include a lien for non-development within five (5) years. Respectfully submitted, ,-~~ ~ J~s D. Ritchie Acting City Manager JDR:KBK:SEF:afm Attachments cc: William M. Hackworth, City Attorney Mary F. Parker, City Clerk James D. Grisso, Director of Finance Robert K. Bengtson, Acting Director of Public Works Kit B. Kiser, Director of Utilities & Operations D. D. Roupe, Manager, Supply Management Sherman Stovall, Acting Budget Administrator D. D. Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator Alvin L. Nash, President, Blue Ridge Housing Development Corp. '~ WESTVIEW TERRACE PROPERTY MINIMUM STANDARDS/REQUIREMENTS A. Complete build out within five (5) years B. Complete infrastructure (streets, utilities, drainage, etc.) in conformance with development requirements C. 1150 S.F. of living space (finished space) per structure D. 1 1/2 baths per structure E. Carport (detached or part of basement) per structure F. 20% brick or stone masonry for exterior walls G. No re-subdivision to smaller lots H. Foundation area landscaping (minimum of four [4] evergreen or perennial plants along the front foundation) I. Place restrictive covenants on the subdivision requiring the above standards J. Performance bond (bond or letter of credit in the approximate amount of $191,030 to guarantee the completion of storm drains, water, streets, curb & gutter, and fencing in accordance with subdivision development standards of the City Code.) Exact amount of performance bond subject to determination of the City of Roanoke Development Review Coordinator. Westview Terrace Properties Owner Tax No. City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke City of Roanoke 6370511 6370512 6370513 6370514 6370515 6370516 6370517 6370518 6370519 6370520 6370601 6370602 6370603 6370604 6370605 6370606 6370607 6370608 6370609 6370710 6370711 6370712 6370203 6370204 6370205 ... ( Barry St. john, Inc. Park Place Construction, Inc. Blue Ridge Housing Development Corporation S 1 00,000.00 $ 80,200.00 S 75,000.00 CITY OF ROANOKE, "A BID TABULATION SALE OF CITY OWNED PROPERTY BID NO. 99-6-66 OPENING DATE 7/9/99 , ~\ ; ,~ ~\ .... . , 0-J (,) If) ;. _----Ie-," -+-- '.J. 'I, 'l:t " 1,q.("f' " C) . m ~ t, >> ," ,. t\ "- , 1 /"l ~ir . ~ ~rI~ > ,J . ..- \11 W a: \-- U) ...._~~f1'7iJ;r;t1 ;;;;;~- [;:"11~'" . \ , , ~ _' \Il'. ~. I _ ....: t) I. , ~'701()~ I~~.i- ~ t. ~ \~. \f ' ,1J'" <<::) 4. ~. J. '> ~ t' I., ~ '\ I ~ r.. \ ,'\ ,~ . ..,. .'l,) I :?)' \, ,; .; . . ..~\ I "'\'\ ~ " " " '. a l7' ,f- c-.l ~ , ,,~ .... ,() () i t- t~ ,f) fO , t\ 9 LoT 1 '& ,.'10105 0 0...' ,.~. 1'1 " '1 H . 1-.6 I 0:' \ C'Cl ' ~ ~ _ ... "" ,. 0 \" " 0.' III ,. ' i.\ Itl ~.) ~ -J () - , ~ ,t 0 ".Cf\ 'It- Cfl " t- ~ i '" ..9 \ tf\ A ..,.11 " 'r.~ -oS ~"I ~'8' ljO , . ss52 4 ~~ t. 'i If)fltJ I ,! I -I 4 jr~j01(ji -1. I . , . 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LoT Z 9 ",JotC>4 0 0.1&0 M, I~,O o W 0- o J W '> W o Z :l - ,~ Co <1 o t'"' (fl .t~~ f' j~ (, 4 nO ---- ~l QUAIL ~6i~P 0 P. ~. 0 0\ ;s ~ \~ ~ ;6 a' a. t'"' \' t-- 20~ /'~ Cfl ~._.~: .!.~ 'll --;;-1-'~~- 70'ofr: 7n'" \ tnn \ . () 0 ..',\ '.~. I- ,!!. WI' ,'~ ~ \,-wt,'O\'G ~ \~ ~"." t: \~, ;n' , \;; I., tf 1 II \ I I 71 / h ~~ I j " 1~ ~ I 1() ~ r' " ~ 70 0 I I, ,_7"- z~ _ <'l .f' () ,I -9 ,.... 0 '. t'"' cf) -$ cf'I () -oS a to- Cfl ~ \ ... \~ ,I \ \ \'\;.~. , . '" Q .s o to- C'l ,q \ . ~ \;; .. n :'1' .t1Q (1.\1 ~ 0 \~-9 H1Il'~ ~ \' ~ r ~ \0 "!' 0 to- \ ('1 ~ )" .... .~ ~ ~ \ ~ J lIo_--.L Cf\ \ 1/ 0 _'- -9 _ .Jj..Q~'- ~,"IPf If ) \ i ~ ) ;1" A ~ ()' (:) ", I''';' 'g ~" t-.. t-- ,1\ ct'I .q 1~l!~ \ 7'J(J .'\ V~ N (.If. \ "",..,. \ '0. . /" \\~. ~ J"~ ~ I 0 ' ,C') r-- t- n cfl .., . -3 ~ . \--,~Q . 'tlll~_ . 1ilf."'i \'\ -.:;;- \' ~\.. ~\. ,n l.. .., T .'1 't) 0' ~. , t"- \ !fl' J C"l' I "'.~ \ I ,~' ,,,1) \ :0/' N III o r-- ,c<'\ I ~ ,,' ;;; ~. , ..a' "',0' I ~ ~". " ,- ,;, /,3707/Z o ~ . }I , A \~ (p'~;10 1" o -.l ~ ~~. I ~~ o - Z ' ? _.~,-- / ~'f "3101/~ 5 ? _ ;j'Z 5: o,~., ,,3701 . , 4> It , ) ". I." v, 1/ ~ () .s C) t"- I" ~ ~~ -S.. ~ot t~ <' ~ C}o 1)7) \"~ \, d- i;\ : '\ /1 ) I!.. l\l~ \ - ::: .( - _..( - I Iv, -9 ot \" \..g -- I~ \ ~ C).' 0,. ,> ,'-17"'''' \' l' ... l.. \ t-,. ,N /_ 31 J(P 13 I .t'l l' tfl . CP '~rJ \ ~ 0 \ f ' (j l 1<;/,(/--8 n--~ t- ~~ 1-- - .-:::------ II l /.J 1f,37UlP o. ")" I 1. }~ ? , . "(.0 2. This document was prepared by: Roanoke City Attorney's Office William M, Hackworth, City Attorney 215 Church Ave" S,W" Room 464 Roanoke, Virginia 24011 Roanoke City Tax Map No. Official Tax Nos. 6370511, 6370512, 6370513, 6370514,6370515,6370516, 6370517,6370518,6370519,6370520,6370601,6370602,6370603,6370604,6370605,6370606,6370607, 6370608,6370609,6370710,6370711,6370712, 6370203, 6370204 and 6370205. Exemption claimed: Grantor is exempted from recordation taxes and fees pursuant to 958.l-811C(3), Code of Virginia. THIS DEED AND DECLARATION OF RESTRICTIONS, dated this _ day of , 1999, by and between the CITY OF ROANOKE, VIRGINIA, a municipal corporation organized and existing under the laws of the Commonwealth of Virginia ("Grantor"), ("Grantee"), and WIT N ESE T H: THAT, FOR AND IN CONSIDERATION of the sum of TEN AND NOIlOO DOLLARS ($10.00), cash in hand paid by the Grantee to Grantor, and other good and valuable consideration, the receipt of which is hereby acknowledged, Grantor does hereby GRANT, with General Warranty of Title and English Covenants of Title, unto Grantee, all those certain lots or parcels of land, lying and being in the City of Roanoke, Virginia, more particularly described as follows: PARCEL ONE All of Lots 1 through 9, Block 2, inclusive; all of Lots 11 through 20, Block 3, inclusive, all of Lots 4,5 and 6, Block 5, inclusive; all according to Map of Section 6, West View Terrace, which map is recorded in Plat Book 8, page 67, in the Clerk's Office of the Circuit Court for the County of Roanoke, Virginia; and BEING the same property conveyed to the City by deed from Habitat for Humanity in the Roanoke Valley, Inc., dated November 16, 1998, recorded on November 17, 1998, in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia as Instrument No. 980017277. PARCEL TWO BEING NEW LOT 1 (0.225 acre), NEW LOT 2 (0.220 acre), AND NEW LOT 3 (0.395 acre), as more particularly shown on Plat ofResubdivision, Block 1, Section 6, West View Terrace - Phase I, Plat Book 8, Page 67 (County), hereby creating New Lots 1 through 4, made by Mattern & Craig, Consulting Engineers - Surveyors, dated September 28, 1998, recorded in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia, in Map Book 1, Page 1873 (the "Resubdivision Plat"); and BEING the same property conveyed to the City by deed from Habitat for Humanity in the Roanoke Valley, Inc., dated November 16, 1998, recorded on November 17, 1998, in the Clerk's Office of the Circuit Court for the City of Roanoke, Virginia as Instrument No. 980017277. Parcel One and Parcel Two are hereinafter collectively referred to as the "Property". This conveyance is made subject to the following conditions and restrictions, which shall be binding on Grantee, its successors, assigns, and any party to whom Grantee may convey all or a portion of the Property: 1. Each of the lots, except for Tax Parcel No.6370203, which are conveyed hereby as part of the Property, shall have constructed thereon, no later than five (5) years form the date of recordation of this instrument, residences meeting the standards set forth below. If at the end of such five (5) year period, any lot being conveyed as part of the Property shall not have a residence constructed thereon meeting the standards set forth below, then the then owner of such lot shall at such time make immediate payment to Grantor of the sum of $1,000.00 for each such lot per year, or fraction thereof, but not exceeding $5,000.00 per lot, until the lot is fully developed or purchased by an adjacent home owner, unless that payment is subsequently waived by the Grantor. Once due, such sum shall remain a lien on the lot for which it is owed until such time as it is paid to Grantor. 2. Grantee shall be responsible for installing all infrastructure necessary to serve the 2 twenty-four (24) residences to be constructed upon the Property, including streets, curb and gutters, storm drainage systems, water and sewer, two fire hydrants, and street lighting, and any other infrastructure required by the Code of the City of Roanoke or City development regulations for such developments. 3. Grantee shall post with the City surety, either in the form ofa bond or letter of credit, in the approximate amountof$191,030.00 (the exact amount of which is to be calculated by the City of Roanoke Development Review Coordinator), to guarantee completion of the infrastructure, as required by the City's subdivision ordinance. 4. Every residence shall consist of at least 1,150 square feet of finished living space, and have at least one and one-half(1lf2) baths and a carport (either detached or a part of the basement). 5. At least twenty percent (20%) ofthe exterior walls of each residence shall be brick or stone masonry. 6. The foundation of each residence shall be landscaped, and the front foundation landscaping shall include a minimum of four (4) evergreen or perennial plants. 7. No lot conveyed as part of the Property shall be resubdivided into smaller lots. Without reimposing any of the reservations, restrictions, easements and conditions of record affecting the hereinabove described Property, this conveyance is made subject to all of them and Parcel Two is specifically made subject to the obligation upon the expiration ofthe original thirty- five (35) year term of the Restrictions (as hereinafter defined) to take such actions and execute such documents as are reasonable and necessary to terminate and/or revise the Restrictions dated January 10, 1974, of record in the Clerk's Office of the Circuit Court of Roanoke County, Virginia in Deed Book 1005, Page 221 (the "Restrictions") so as to enable Planned Parenthood ofthe Blue Ridge, Inc. the use of New Lot 4 (0.729 acre) as more particularly shown on the Resubdivision Plat for 3 commercial parking. Furthermore, Grantee shall include in deeds to its successors and assigns an affirmative provision requiring such parties to take such actions and execute such documents as are reasonable and necessary to terminate and/or revise the Restrictions as hereinabove set forth. These obligations are hereby made covenants running with the title to Parcel Two above described and conveyed. The Council of the City of Roanoke, Virginia authorized the City of Roanoke, Virginia to convey the Property conveyed herein by Ordinance No. -102099, adopted on October 20, 1999. WITNESS the following signatures and seals: CITY OF ROANOKE, VIRGINIA By: Its: (SEAL) COMMONWEAL TH OF VIRGINIA ) ) To-Wit: ) CITY OF The foregoing instrument was acknowledged before me the this day of 1999, by , of the City of Roanoke, Virginia, on behalf of said City. My Commission expires: Notary Public I :\d-dec-restrict-brhdc-l 0.20-99-12-9-99 4 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk December 28, 1999 File #144 Ms. Julie Croft, Territory Manager Waste Management of Virginia, Inc.-Blue Ridge 2508 West Salem Street Salem, Virginia 24153 Dear Ms. Croft: I am enclosing copy of Resolution No. 34600-122099 authorizing acceptance of the bid of Waste Management of Virginia, Inc.-Blue Ridge, for providing bulk container collection service, in the amount of $12.52 per pick up, for a period of one year, with the option to renew for four additional one year periods, upon certain terms and conditions as more fully set forth in a report to Council dated December 20, 1999; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, /J I'n.. ~ ;. r ~ Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, 2324 Salem Turnpike, N. W., Roanoke, Virginia 24017 James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations C:\MyFiles\dcc20,wpd Julie Croft December 28, 1999 Page 2 pc: Robert K. Bengtson, Acting Director, Public Works Barry L. Key, Manager, Office of Management and Budget James A. McClung, Manager, Solid Waste Management D. Darwin Roupe, Manager, Supply Management C:\MyFilcs\dcc20,wpd CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S,w., Room 456 Roanoke. Virginia 24011- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F, PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy Cny Clerk December 28, 1999 File #144 Scott Axelson, General Manager BFI Waste System, Inc. 341 24th Street, N. W. Roanoke, Virginia 24017 Dear Mr. Axelson: I am enclosing copy of Resolution No. 34600-122099 authorizing acceptance of the bid of Waste Management of Virginia, Inc.-Blue Ridge, for providing bulk container collection service, in the amount of $12.52 per pick up, for a period of one year, with the option to renew for four additional one year periods, upon certain terms and conditions as more fully set forth in a report to Council dated December 20, 1999; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed contract. Sincerely, /J f1t ~ -11 AJv~ Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure C:\MyFilcs\dcc20.wpd c$Y IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34600-122099. A RESOLUTION authorizing the acceptance of a bid and execution of a contract with Waste Management of Virginia, Inc. - Blue Ridge, for the provision of bulk container collection service, upon certain terms and conditions, and rejecting all other bids received. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bid of Waste Management of Virginia, Inc. - Blue Ridge, being the lowest responsible bid received for the provision of bulk container collection service, such service being more particularly described in the December 20, 1999, report to this Council, is hereby ACCEPTED. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, a contract with Waste Management of Virginia, Inc. - Blue Ridge, upon form approved by the City Attorney, for the services listed above for a period of one (1) year, at a cost of$12.52 per pick up, with the option to renew for four (4) additional one-year periods, upon such terms and conditions as are more fully set out in the report to this Council dated December 20, 1999. 3. Any and all other bids made to the City for the aforesaid services are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express the Citis appreciation for such bid. ATTEST: City Clerk. H: \RESIR-Bid-BulkCol-12-20-99 ~ECEI\!EO CITY CLEm\'_~ ~i-! December 20,1999 .99 [Ie 14 A 8 :32 Council Report #99-385 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bids on Bulk Container Collection Services Bid #99-10-77 Background on the subject in chronological order is: A. Bulk Refuse Containers are located at various City facilities and require collection services to be performed on a regularly scheduled basis. The locations of the various containers and their pick up schedules are shown on Attachment "A" of this report. B. In a cooperative effort with the Roanoke Redevelopment and Housing Authority, specifications were developed and along with Request for Quotations were sent specifically to ten (10) service providers that are currently listed on the City's bid list. A public advertisement was posted on the City's Bid Board and was also published in The Roanoke Times and The Roanoke Tribune. C. Roanoke City Schools were also invited to participate but could not in that they are currently under an agreement for those services. The bid specifications reserves the right for the schools to participate in this bid, should they decide to do so after the expiration of their current obligation. D. Bids were received at 2:00 p.m. on November 10, 1999 in the Office of Supply Management. All bids appropriately received were, at that time, publicly opened and read. E. Specifications requires that all bulk container collections be delivered to and emptied at the Roanoke Valley Resource Authority Solid Waste Transfer Station. F. Two (2) bid responses were received. One (1) response submitted a base bid and two (2) alternate bids. The City has only 8 cubic yard containers. The Housing Authority has 8, 6 and 2 cubic yard containers. A bid tabulation is attached. Mayor David A. Bowers and Members of Council Bulk Container Collection Service December 20, 1999 Page 2 II Current situation is: A. All bids received were evaluated in a consistent manner by representatives of Public Works, Solid Waste Management and Supply Management. B. Bid specifications requested that the bulk collection services be provided for a period of one (1) year with the option to renew for four (4) additional one (1) year periods. C. Bid evaluations are as follows: 1. The lowest bid on the eight (8) cubic yard containers is the Alternate Bid #2 submitted by BFI Waste Systems, Inc. of Roanoke, Virginia. This bid takes exception to delivery of collected solid waste to a disposal facility other than the Roanoke Valley Resource Authority. This exception is substantial and cannot be waived as an informality. 2. The second lowest bid on the eight (8) cubic yard containers is the Alternate Bid #1 submitted by BFI Waste Systems, Inc. of Roanoke Virginia. This bid takes exception to the collections being emptied at the Roanoke Valley Resource Authority. This bid is for the mixing of the City's collected solid waste with that which is picked up from other businesses and the City is billed on averaged volumes not actual volumes. This exception is substantial and cannot be waived as an informality. 3. The lowest bid meeting specifications is submitted by Waste Management of Virginia, Inc. - Blue Ridge of Salem, Virginia. The bid is submitted at a cost of $12.52 per eight (8) cubic yard container picked up. Estimate annual collection fees is $37.000. D. For this report. the evaluation is for only the eight (8) cubic yard containers. All other containers are for the Roanoke Redevelopment and Housing Authority and those will be evaluated by that Authority. III Issues is order of importance are: A. License reauirements B. Compliance with specifications Mayor David A. Bowers and Members of Council Bulk Container Collection Services December 20,1999 Page 3 C. Funding IV Alternatives in order of feasibility are: A. City Council award the bid to provide Bulk Container Collection Services to Waste Management of Virginia, Inc. - Blue Ridge for a period of one (1) year with the option to renew for fou r (4) add itional one (1 ) year periods at a cost, per eight (8) cubic yard container, of $12.52 per pick up. 1. License requirements to operate a bulk container collection service has been met by Waste Management of Virginia, Inc. - Blue Ridge. 2. Compliance with specifications is met by the response submitted by Waste Management of Virginia, Inc. - Blue Ridge. 3. Funding - for this necessary service is designated in the Solid Waste Management Account 001-052-4210-2010. B. Reiect all bids. 1. License requirements would not be a factor in this alternative. 2. Compliance with specifications would not be a factor in this alternative. 3. Funding available and designated for the service would not be expended at this time with this alternative. V Recommendation A. City Council concur with Alternative "A" to award the bid for Bulk Container Collection Service, for a period of one (1) year with the option to renew for four (4) additional one (1) year periods, to Waste Management of Virginia, Inc. - Blue Ridge for a cost of $12.52 per pick up. Mayor David A. Bowers and Members of Council Bulk Container Collection Service December 20, 1999 Page 4 B. Reiect all other bids. cc: City Attorney Director of Finance City Clerk Director, Utilities & Operations Director, Public Works Management & Budget Manager, Solid Waste Management Manager, Supply Management Roanoke Redevelopment & Housing Authority Respectfully Submitted, ~ Ja e D. Ritchie Actin City Manager 1999 Bid Tabulation Bids were received, publicly opened and read at 2:00 p.m. on November 10 For Bulk Container Collection Service Bid No. 99-10-77 Waste Management of Virginia, Inc. Blue Ridge Salem, VA BFI Waste System, Inc. Roanoke, VA BFI Waste System, Inc. Roanoke, VA BFI Waste System, Inc. Roanoke, VA All. #2 All. #1 Base Bid Collection Service as Bulk Container follows * $12.52 ea 10 ea $10 60 ea $11 60 ea $21 For City of Roanoke, Virginia 8 cubic yard containers 1 $12.52 ea $ 9.38 ea $ 7.82 ea $1 0.1 0 ea $11.35ea $11.35ea $11.60 ea $12.45 ea $12.45 ea $21.60 ea $22.55 ea $22.55 ea 2. For Redevelopment and Housing Authority 8 cubic yard containers 6 cubic yard containers 2 cubic yard containers $8.00 per day $.8219 per day $.8219 per day $.8219 per day Rental Fee for use of containers for various events. Committee ndicates Recommendation * A TT ACHMENT "A" City of Roanoke, Virginia Bulk Container Requirements 8 Cu. Yd. Containers Location No. of Containers Breckinridge School 1 Carvins Cove (Bennett Springs) 1 Carvins Cove (Boat Dock) 1 Carvins Cove (Picnic) 1 City Courthouse 1 G~J~ 3 Juvenile Home 1 Municipal Bldg. 2 City Police Bldg. 1 City Utilities 1 Crisis Intervention 1 Fire Station #2 1 Mill Mt. Zoo 1 National Guard Armory 1 Public Works Service Center 3 Public Works Service Center (Recycle) 1 Roanoke Valley SPCA 1 Sewage Treatment Plant 1 State Health Dept. 1 Strauss Park 1 Victory Stadium 1 Wests ide Ball Field 1 Total No. of Pickups per Week On Call On Call (May 1 - Sept 1) On Call On Call (May I - Sept I) M-T-W-T-F (l)M, (2) M-T-W-T-F M-W-F M-T-W-T-F M-T-W-T-F Tue. Wed. Tue. Tue. Tue. - Fri. Tue. Thu, M-T-W-T-F Tue, Tue. - Fri. On Call Tue. Tue. 27 , > December 20,1999 Council Report No. 99-387 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Fund Appropriations from Capital Maintenance and Equipment Replacement Program and Prior Year Retained Earnings Background on the subject in chronological order is: A. Caoital Maintenance and Eauioment Reolacement Program (CMERP) and Internal Service Fund Prior Year Retained Earnings Accounts has identified emergency or time sensitive operational needs for various departments. B. City Council received the CMERP Report for FY '99-'00 as a briefing on October 20, 1999. C. Items and Proiects listed on Attachment "An of this report has been determined either emergency or time sensitive and necessary for the continued operation and performance of duties and assignments in the most efficient and effective manner. D. The City Manager, by authority designated by City Council, can approve expenditures of Funds up to $75.000 providing the Funds have been appropriated or transferred by City Council to operating accounts. E. Items or Proiects listed on Attachment "An of this report either have already been bid or will be bid in accordance with the Procurement Section, Number 23.1, of the Code of the City of Roanoke, Virginia. II Current situation is: A. It is necessary, for City Council to appropriate Funds from CMERP and Internal Services Prior Year Retained Earnings accounts in order to allow acquisition of the items and projects listed on Attachment "An of this report. III Issues in order of importance are: A. Need Mayor David A. Bowers and Members of Council Fund Appropriations from CMERP and Prior Year Retained Earnings December 20, 1999 Page 2 B. Funding C. Timing IV Alternatives in order of feasibility are: A. City Council appropriate $412.503 from Capital Maintenance and Equipment Replacement Program and $478.560 from Internal Services Prior Year Retained Earnings accounts to various accounts for the acquisition of items and funding of projects as listed on Attachment "A" of this report. 1 . Need for the requested items and projects have been justified as essential. 2. Funding is available in the current year CMERP and Internal Service Prior Year Retained Earnings Accounts to provide for the purchases. 3. Timing will allow the requested items and projects listed on Attachment "An to be acquired in the most expedient manner. B. City Council not appropriate requested funding to various accounts. 1. Need for the acquisitions of necessary items and projects would not be addressed at this time with this alternative. 2. Funding designated for the purchases would not be expended at this time with this alternative. 3. Timing for the acquisition of the items and projects requested would not be accomplished in the most expedient manner with this alternative. V Recommendation is that City Council concur with Alternative "A" and appropriate $891.063 as follows: A. $412.503 from CMERP to the following: 1. $26.761 to Commissioner ofthe Revenue's account 001-022-1233- 9015. Mayor David A. Bowers and Members of Council Fund Appropriations from CMERP and Prior Year Retained Earnings December 20,1999 Page 3 2. $20.600 to Police Department account 001-050-3113-9015. 3. $25.000 to Police Department account 001-050-3530-2010. 4. $20.000 to Fire Department account 001-050-3213-9015. 5. $16.000 to Solid Waste Management account 001-052-4210-9015. 6. $44.042 to Parks and Recreation account 001-052-7110-2066. 7. $3.600 to Social Services account 001-054-5314-9015. 8. $75.000 to Building Maintenance account 001-052-4330-3057. 9. $67.500 to Engineering Department account 001-052-4310-2002. 10. $39.000 to Management and Budget account 11. $75.000 to Planning and Community Development account 001-052- 8110-2010. B. $29.000 from Management Services Prior Year Retained Services account 015-002-1618-9015. C. $56.050 from Utility Line Services Prior Year Retained Earnings account as follows: 1. $11.550 to account 016-056-2626-2035. 2. $44.500 to account 016-056-2626-9015. D. $266.000 from Civic Center Prior Year Retained Earnings account to 005- 056-2108-9015. E. $82.510 from Fleet Management Prior Year Retained Earnings account to 017 -052-2641-9015. Mayor David A. Bowers and Members of Council Fund Appropriations from CMERP and Prior Year Retained Earnings December 20, 1999 Page 4 F. $45.000 from Transportation Fund Prior Year Retained Earnings account to 007 -056-8225-9015. Respectfully Submitted, James D. Ritchie Acting City Manager Attachment cc: City Attorney Director of Finance City Clerk Director, Utilities & Operations Director, Public Works Director, Public Safety Director, Human Resources Management & Budget Supply Management Attachment "A" Equipment and Projects designated in the Current Capital Maintenance and Equipment Replacement Program. Commissioner of the Revenue Phase II - Office Renovation $26,761 Eight (8) Office Workstations need to be renovated to improve the ability of the Commissioner of the Revenue's Office to provide customer services to citizens and also to enhance the privacy for the citizens served by this office. Police Hand-held Radar Systems $ 5,000 Funding will allow for the acquisition of three (3) hand-held moving/stationary Radar Systems with mounting brackets and related accessories. These units can be moved from vehicle to vehicle and can monitor traffic in both directions. The purchase of these units will assist the Police Department with their plans to expand radar enforcement to the entire Patrol Division. Traffic Radar Systems $ 6,000 The Police Department needs three (3) Radar Systems that. buy their design and technology, will assist efforts to monitor high speed traffic areas such as expressways. These units can monitor in both directions and can be used as stationary or mobile units. Comouterized Polygraph Desktoo System WIPrinter $ 9,600 Polygraph examinations are a vital tool in the conducting of criminal investigations. Advanced state of the art equipment is necessary to ensure that the most accurate information is available to the examiner and investigator. The Police Department is in need of a new polygraph system to replace the old outdated ink and paper system. ,',", Attachment "A" Page 2 Reaional Animal Control Facility Funding would be the City's share of A & E Services for the proposed Regional Animal Control Facility. The SPCA has requested jurisdictions no longer use their Facility for animal control activities effective Spring, 2000. Representatives from the jurisdictions of Botetourt, Craig, ,Roanoke, Town of Vinton, and City of Roanoke have joined to recommend a Regional Facility. Requested Funding would represent the City's share of the A & E Services cost. Fire Alarm Devices for "Man-Down" Safety Funding will provide for forty-seven (47) Integrated Alarm Devices which are recommended by the National Fire Protection Association (NFPA) for firefighter safety. Requested units will be attached to the firefighter's clothing and will emit a loud shrill alarm when a firefighter is down. Solid Waste Management. Refuse Automated Refuse Collection Containers Funding will provide for 250 additional containers to be used in Solid Waste Management automation program. These containers are needed for new residences, replacements or for citizens who need a second container. Semi-Automated Can Dumoers Funding will provide for the replacement of four (4) Semi-automated Refuse container dumpers that are used on the routes that are not serviced by Fully-automated vehicles. The trucks with the semi-automated dumpers will also serve as backup for automated routes. $ 25,000 $ 20,000 $ 10,000 $ 6,000 Attachment "A" Page 3 Parks and Recreation Fitness Eauioment - Lucy Addison Middle School This will provide equipment, such as stationary bikes, weights, benches, a treadmill and exercise mats for the Fitness Center located in the Lucy Addison Middle School. The facility will be staffed by Parks and Recreation Staff and will be opened for use after school and on weekends. Social Services Portable Radios Requested Portable Radios are needed to assist protective services investigators to stay in touch with their supervisors, agency staff and the police. The radios will allow investigators to activate immediate emergency assistance if needed. Building Maintenance Municipal Building Security Requested Funding will provide for security improvements in Council Chambers and Council's Conference Room. Municioal Buildina ADA Comoliance Funds are needed to build a ramp for the physically challenged with automatic doors into Municipal North and to remodel restrooms on the 1st, 2nd and 4th floors of Municipal South to meet ADA requirements. $ 44,042 $ 3,600 $ 10,000 $ 65,000 Attachment "A" Page 4 Enaineering MaD Automation Proiect This is the 4th year of a 5 year project to provide topographic mapping orthophotography and locations of water and sewer facilities for the entire City. Funding from the City of $67,500 will be supplemented by $25,000 from the Water Fund and $25,000 from the Sewer Fund for a total of $117,500. This amount will be matched by Federal Funds through the Planning Assistance of States Program. Manaqement & Budaet Re-engineering Technical Assistance Requested Funding would be used for technical and professional assistance, as needed, for City-Wide re-engineering projects. This is in direct response to City Council's request during budget study to identify re-engineering initiatives that could reduce service cost. Planning and Community DeveloDment Update to ComDrehensive Plan The City's current comprehensive plan was adopted in 1987 and was reviewed in 1993. State Legislation requires a Locality to review their comprehensive plan every five (5) years. A consultant is needed to spearhead the development of a detailed formal update for the City in order to best meet the City's future community planning and development needs. Total $ 67,500 $ 39,000 $ 75,000 $412.503.0Q Attachment "A" Page 5 Equipment and projects identified in Enterprise and Internal Services Prior Year Retained Earnings. Management Services Cooiers for General District Court $ 13,000 Two (2) Copiers located in General District have far exceeded their useful life and need to be replaced. Both copiers are experiencing reduced quality and reliability due to age, wear and tear and also increased copy volume. Cooier for Circuit Court Judges $ 9,000 The original copier, purchased in 1994 needs to be replaced due to excessive downtime, reduced quality and reliability and increased maintenance. Cooier for Municioal Auditing $ 7,000 Copier in Auditing was purchased in 1993. This copier also is experiencing poor quality and reliability and increased maintenance due to age and wear. Utility Line Services Three (3) inch Diaphraam Pumps $ 2,100 Two (2) three (3) inch pumps are needed to replace old worn out existing pumps that are used to remove water from ditches in order to make repairs to water lines. Two (2) inch Centrifugal Pumos The requested replacements of two (2) two (2) inch centrifugal pumps are needed to make appropriate repairs to water mains. $ 1 ,300 Attachment "A" Page 6 Seven (7) fourteen (14) inch Gas Powered Cut-off Saws Requested Funding would allow the replacement of three (3) and purchase of four (4) additional gas powered cut-off saws which are needed to cut water, sewer, and storm drain lines for appropriate repairs. These saws are used on a daily basis. Two (2) Tapping Machines New tapping machines are needed to make wet taps on water mains for new service connections. Trench Shoring Box This shoring box is needed to shore walls of ditches when repairs and new installations of water and sewer lines are made, as required by OSHA. Stationary Cut-Off Saw Requested saw is needed to cut metal in the maintenance shop. Truck Cab/Chassis with Utility Body Funding will allow for the replacement of a 1978 Pickup Truck with Utility Body. This unit experiences substantial downtime and increased maintenance cost. Civic Center Dressing Room Renovations Six (6) dressing rooms and hallway needs new carpet. This will enhance the appearance and usability of the rooms and will reduce labor cost associated with the installation of temporary flooring protection during hockey games. $ 6,300 $ 1 ,500 $ 6,500 $ 350 $ 38,000 $ 10,000 ,"'" Attachment" A" Page 7 Concourse Enhancements Funding will allow for improvements in the Center's food and beverage program, novelty stands, and other concourse services, a new signage program to enhance traffic flow patterns. This will also have a positive impact on revenues derived from concourse services. Handicaooed Seating This is Phase II of a three (3) phase program to update the need for handicapped seating in the Coliseum. Williamson Road Maroue This Funding would reimburse current operation accounts. The interior electronics portion of the Williamson Road Electronic Sign needs to be replaced and the exterior refurbished. This will save approximately $40,000 annually on maintenance and electrical cost. The Center will also sell advertising at a projected income of $30,000 annually. The approval of the bid to accomplish this renovation was approved by City Council on September 7, 1999. Auditorium Stage Rigging Request Funding will provide for necessary repairs to stage rigging system to allow for operational safety. Stage Harness System for Arena The current system needs to be replaced and expanded throughout the entire truss area. Safety harnesses are used by these individuals who clinch 85' steel trusses in the arena to install cables, lighting and sound systems for events. This is a safety requirement. Securitv System for Auditorium & Exhibit Hall This will provide for the completion of the security system in the Civic Center complex. $ 50,000 $ 20,000 $ 92,000 $ 15,000 $ 20,000 $ 10,000 '" Attachment" A" Page 8 Economic Imoact Study Funding would provide for a study of the future needs of the Facility and provide an evaluation of the economic impact of future infrastructure improvements that may be necessary. Assisted-Listening Devices Twenty (20) assisted-listening devices are needed to enhance the ability of individuals with hearing disabilities to enjoy Civic Center events. These devices are headsets worn by the hearing impaired individuals and is in compliance with ADA requirements. Marketing Suooort Eauipment Funding will provide laminating machines and overhead projector needed for presentations. Box Office Renovations Funding will provide for improvements to the Box Office that are necessary to meet the cash counting needs for new in-house programs, including concession and novelty programs. Floor Buffer Funding would provide for a propane floor buffer which is needed to properly maintain concourse floors. Fleet Management Tire Changer Due to the frequency of tire changes, one (1) high performance tire changer is needed to reduce labor and allow vehicles to be retumed to service faster. The current tire change is 25 years old and in constant need of repair. $ 25,000 $ 5,000 $ 6,000 $ 10,000 $ 3,000 $ 17,000 Attachment "A" Page 9 Hand and Power Tools Appropriate Fleet Management tools are assigned to individual employees to be used in day to day equipment repairs. Many tools are broken, worn out or outdated and have not been replaced since 1981. Tools requested includes wrenches, tap and die sets, sockets and electrical testers. Storace and Parts Building Funding will allow for the construction of a storage and parts building which is needed for the issuing of parts for vehicles to be repaired. This secure building would inventory frequently used, hard to obtain and specialized items. TransDortation Fund Reolace Gate at Tower Garage The gate at the Tower Parking Garage needs replacing. The current equipment is continually malfunctioning and the nearest service provider is 100 miles away. The current equipment is no longer available, therefore parts are increasingly more difficult to obtain. A new system would increase control, enhance revenue and reduce maintenance expense. Construct Restroom and Purchase Drinking Water at Tower Garage Currently the tower garage does not have a restroom, therefore, attendants must leave the area and garage unattended. Some Funds will also be used to purchase bottled water for the garage attendants. Total $ 40,510 $ 25,000 $ 35,000 $ 10,000 1478.560 , , CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 Sandra H. Eakin Deputy City Clerk File #5-60-236 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34602-122099 accepting the Driving Under the Influence Enforcement Grant, in the amount of $12,000.00, and the Overtime DUI Enforcement Grant, in the amount of$10,000.00, which grant offers were made to the City by the Commonwealth of Virginia's Transportation Safety Board, and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20,1999. Sincerely, /J 11t., J. fAAI.e- Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney James D. Grisso, Director of Finance George C. Snead, Jr., Director, Public Safety A. L. Gaskins, Chief of Police C:\MyFilcs\dcc20,wpd vJ~f IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34602-122099. A RESOLUTION accepting the Driving Under the Influence Enforcement Grant and the Overtime DUI Enforcement Grant offer made to the City by the Commonwealth of Virginia's Transportation Safety Board and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the Commonwealth of Virginia's Transportation Safety Board of the Driving Under the Influence Enforcement grant in the amount of $12,000, and the Overtime DUI Enforcement grant in the amount of$IO,OOO such grants being more particularly described in the report of the City Manager, dated December 20, 1999, upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager or his successor in office, or the Assistant City Manager, and the City Clerk, are hereby authorized to execute, seal and attest, respectively, the grant agreements and all necessary documents required to accept the grants, including any documents providing for indemnification from the City that may be required for the City's acceptance of these grants, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Commonwealth of Virginia' s Transportation Safety Board in connection with the City's acceptance of these grants. ATTEST: City Clerk. '\ CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #5-60-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34601-122099 amending and reordaining certain sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of $12,000.00 for the Driver/Occupant Safety Awareness and Driving Under the Influence (DUI) Enforcement Grant; and $10,000 for the Overtime DUI Enforcement Grant. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20,1999. Sincerely, ~ /1A ~ j .,. L~_ , 'l - -- . Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney James D. Ritchie, Sr., Acting City Manager George C. Snead, Jr., Director, Public Safety A. L. Gaskins, Chief of Police C\MyFilcsldec20,wpd \'\\~. '\ " IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34601-122099. AN ORDINANCE to amend and reordain certain sedions of the 1999-2000 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriations Public Safety $ 1,589,865 Overtime DUI Enforcement (1-2) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 10,000 Driver Awareness Program (3-5). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12,000 Revenue Public Safety Overtime DUI Enforcement (6) .................................. Driver Awareness Program (7). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 1,589,865 10,000 12,000 1) Overtime 2) FICA 3) Overtime 4) FICA 5) Other Equipment 6) Overtime DUI Enforcement Grant 7) Driver Awareness Program Grant (035-050-3403-1003) $ (035-0~3403-1120) (035-050-3407-1003) (035-050-3407-1120) (035~~3407-9015) (0~5O-3403-34O3) (035~5O-3407 -3407) 9,289 711 7,431 569 4,000 10,000 12,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. REGEIV EO CITY CLER1':S QFF1C' "99 [Ie 14 P4 :23 December 20,1999 Council Report #99-425 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: SUBJECT: State Transportation Safety Board Driver/Occupant Safety Awareness and Driving Under the Influence (DUI) Enforcement Grant Renewal and Overtime DUI Enforcement Grant I. Background A. State Transoortation Safety Board awards state grants for districts throughout Virginia for the enhancement of selective DUI and occupant enforcement efforts. The Board awarded $12,000 to the City of Roanoke during FY 99-00 for this purpose under the Driver Awareness Program grant #SCOO-78-56678. In addition, the State Transportation Safety Board awarded $10,000 for "Overtime DUI Enforcement" under grant #MOO-61-56361 under Section 163(.08). B. Under this program for the last three (3) fiscal years, this grant to the City of Roanoke has resulted in 963 extra hours of police patrol and 816 traffic charges being placed, including 57 arrests for driving under the influence. This program helps to provide the safe community referenced in the "Quality of Life" focus area of our Community Vision. C. Funds received may be used only as stated in the application for DUI enforcement and for equipment related to that enforcement. D. The grant requires the agency requesting funds to provide items and equipment necessary to carry out selective enforcement. While there are no formal local matching funds involved, City vehicles, fuel, and police equipment are utilized by officers working under this grant funding. II. Current Situation: A. In Roanoke City. soeed and alcohol were a direct factor in 22% of automobile crashes (18,158) for the period 1995 through 1998 with 3,485 injuries and 18 deaths. Honorable Mayor and Members of City Council Page 2 December 20, 1999 8. Targeting imoaired drivers and encouraging prooer seat belt usage can significantly reduce injuries and deaths. C. Local funding for overtime for extra-duty assignments is limited and reduces the Police Department's ability to conduct selective DUI enforcement. D. State Transoortation Safety Board approved Roanoke's application for grant continuation from October 1, 1999 to September 30, 2000 in the amount of $12,000 on October 1,1999. In addition, a second grant has been awarded in the amount of $10,000. With no matching funds, application had been made pursuant to Roanoke City Code Section 2-124. III. Issues: A. Need. 8. Funding expenditures and accountability. IV. Alternatives: A. City Council aooropriate funding from the State Transportation Safety Board in the amount of $12,000 for the "Driver/Occupant Safety Awareness and Driving Under the Influence (DUO Enforcement" grant and in the amount of $10,000 for "Overtime DUI Enforcement" grant. Both grants run from October 1, 1999 through September 30, 2000. City Council further appropriate these funds in overtime wages in separate grant accounts listed below to be established by the Director of Finance. 1. Need exists to provide additional funding to enhance selective DUI and seat belt compliance enforcement with the goal of reducing alcohol- related crashes and injuries. 2. Funding expenditures and accountability will be controlled through the Police Department's Patrol Bureau in coordination with the Department of Finance, utilizing separate accounts for each grant. All documentation required by the Department of Motor Vehicles, Transportation Safety Division, for reimbursement will be maintained by the Police Department, based upon reports generated by the Finance Department. Honorable Mayor and Members of City Council Page 3 December 20, 1999 B. City Council not aporooriate funding from the State Transportation Safety Board and not authorize the Director of Finance to establish special accounts for funding of selective DUI enforcement efforts. 1. Need for additional funding to enhance selective DUI enforcement will not be met. 2. Funding will not be applied for or received from the State Transportation Safety Board. V. Recommendation: A. City Council aporooriate funding from the State Transportation Safety Board in the amount of $12,000 for the "Driver/Occupant Safety Awareness and Driving Under the Influence (DUI) Enforcement" grant and in the amount of $10,000 for "Overtime DUI Enforcement" grant. Both grants run from October 1, 1999 through September 30, 2000. City Council further appropriate these funds in overtime wages in separate grant accounts listed below to be established by the Director of Finance. Respectfully submitted, \--~ ~ J~S D. Ritchie Acting City Manager JDRlALG/jm cc: City Manager Director of Finance City Attorney Director of Public Safety Chief of Police Commonwealth's Attorney CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #5-60-236 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No.. 34604-122099 accepting the Community Oriented Policing Services Grant (COPS Grant) offer made to the City by the Commonwealth of Virginia's Department of Justice, in the amount of $111,825.00, and authorizing execution of any required documentation on behalf of the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, /J IY\...., I. ra-. k. Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development George C. Snead, Jr., Director, Public Safety A. L. Gaskins, Chief of Police Marion A. Vaughn-Howard, Youth Planner, Office on Youth C:\MyFilcs\dcc20. wpd , ~ " .J iJ \ I IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34604-122099. A RESOLUTION accepting the Community Oriented Policing Services Grant (COPS Grant) offer made to the City by the Commonwealth of Virginia's Department of Justice and authorizing execution of any required documentation on behalf of the City. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City of Roanoke does hereby accept the offer made to the City by the Commonwealth of Virginia's Department of Justice of the Community Oriented Policing grant in the amount of $111,825, such grant being more particularly described in the report of the City Manager, dated December 20, 1999, upon all the terms, provisions and conditions relating to the receipt of such funds. 2. The City Manager or his successor in office, or the Assistant City Manager, and the City Clerk, are hereby authorized to execute, seal and attest, respectively, the grant agreement and all necessary documents required to accept the grant, including any documents providing for indemnification from the City that may be required for the City's acceptance of the grant, all such documents to be approved as to form by the City Attorney. 3. The City Manager is further directed to furnish such additional information as may be required by the Commonwealth of Virginia's Department of Justice in connection with the City's acceptance of this grant. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 File #5-60-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: Sandra H. Eakin Deputy City Clerk I am attaching copy of Ordinance No. 34603-122099 amending and reordaining certain sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of $111,825.00, in connection with acceptance of a Community Oriented Policing Services (COPS) Grant, in the amount of $111 ,825.00, from the U. S. Department of Justice. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20,1999. Sincerely, (') A "'I 1 r~- Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development George C. Snead, Jr., Director, Public Safety A. L. Gaskins, Chief of Police Marion A. Vaughn-Howard, Youth Planner, Office on Youth C:\MyFilcsldec20,wpd ~'<': IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34603-122099. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADDroDriations Public Safety Community Oriented Policing Services Grant (1-10). . . . . . . . . . . . . . . . $ 2,030,663 111,825 Revenue Public Safety Community Oriented Policing Services Grant (11) . . . . . . . . . . . . . . . . . $ 2,030,663 111,825 1) Salaries (035-050-3317 -1002) $ 28,000 2) Temporary Wages (035-050-3317 -1004) 9,352 3) ICMA Retirement (035-050-3317-1115) 2,520 4) FICA (035-050-3317-1120) 2,507 5) Health Insurance (035-050-3317-1125) 1,908 6) Dental Insurance (035-050-3317 -1126) 185 7) Fees for Professional Services (035-050-3317 -2010) 13,510 8) Administrative Supplies (035-050-3317 -2030) 13,000 9) Training and Development (035-050-3317 -2044) 6,256 10) Equipment 11) Federal Grant Receipts (035-050-3317 -9005) (035-050-3317 -3317) $ 34,587 111,825 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. /', RECEIVE.D CITY CLER!<'S !t::r :c: "99 lIe 14 A8 :32 December 20, 1999 Report #99-724 Honorable David A. Bowers, Mayor and Members of City Council SUBJECT: Acceptance of the Community Oriented Policing Services Grant (COPS Grant) Dear Mayor Bowers and Member of City Council: I. Background A. The city's Police Department. in coni unction with the city's school division and the Office on Youth submitted a grant proposal to the U. S. Department of Justice, under the Office of Community Oriented Policing Services. B. The purpose ofthe grant is to identify, track, and analyze data of youth who are verbally or physically assaulted by neighbors, family members, school personnel, classmates, and fellow students. C. The grant will provide the opportunity for our Police Department to collect data in order to help identify problem areas and show potential links between the crime location, victim residency and offender. D. Demographic information will be collected on the victim and offender, including an analysis of their relationship and educational status. E. The grant proposal was submitted in the amount of$II1.825. F. The grant does not require a local match in order to receive the funds requested. G. Roanoke City Police Department will administer the grant. II. Current Situation A. The city of Roanoke received a grant award in the amount of$II1.825. B. Formal acceptance ofthe grant is required to obtain funding. " " Honorable Mayor & Members of City Council Page 2 December 20, 1999 III. Isslles A. Program need B. Timing C. Funding IV. Alternatives A. City Council accept the $111.825 from the Department of Jllstice. 1. Program Need - The need for the grant will provide the city additional data and information for planning program development 2. Timing - the grant mllst be accepted in order for funds to be properly appropriated. 3. Funding - Funding will allow the Police Department and partners to implement the project which is important for data collection and program analysis. No local match is reqllired. B. City Council not accept the $111.825 from the Department of Justice. 1. Program Need - Funds will be lost and project needs will not be met. 2. Timing - Not an issue 3. Funding from the Jllstice Department will not be lltilized. V. Recommendations A. City Council concm with Alternative A and accept the $111.825 from the Department of Jllstice. 1. Authorize the Director of Finance to establish a revenlle estimate in the amount of $111.825 in an account to be established in the grant fund. 2. Appropriate funding in the amount of$11 1.825 to expenditme accounts as outlined in Attachment A. The Honorable Mayor & Members of City Council Page 3 December 20, 1999 3. Authorize the Acting City Manager or his designee to execute the grant documents from the Department of Justice on behalf of the City of Roanoke. Sincerely, ~"";~bi~ Acting City Manager GDR:gr cc: William Hackworth, City Attorney James D. Grisso, Director of Finance Glenn D. Radcliffe, Director of Human Development Chief Joe Gaskins, Roanoke City Police Department Lieutenant Rick Arrington, Roanoke City Police Department Lieutenant William Althoff, Roanoke City Police Department Marion Vaughn-Howard, Youth Coordinator, Office on Youth Annie Harman, Executive Assistant to the Superintendent "\ ATTACHMENT A ACCOUNT DESCRIPTION AMOUNT 1002 Personnel 28,000 1004 Temporary Wages 9,352 1115 ICMA RC Retirement 2,520 1120 FICA 2,507 1125 Health Insurance 1,908 1126 Dental Insurance 185 2010 Fees for Professional 13 ,51 0 Services 2030 Administrative Supplies 13,000 2044 Training & Development 6,256 9005 Equipment 34,587 TOTAL $111,825 NOV-19-1999 14:10 GR~NTS COMPL / YOUTH 15408531252 P.02 . c,I'Y ,*, Lf. ;/"II'#?"4w, t!J'- ?-." " I) U.S. Departl1MJnt of JUllltice Office of Community OriClltcd Policing Services (COPS) August 10, 1999 ClIII&t lIClI\t OhM UtlO_Aw.,N.III, ~D,(l-.o Chief Atlas GukbIs Rouob Police ~ 309 31\1. S~_ SW RoaDok=, VA. 24011 Dear Chid Gu1l:iml: Co.llplll1adoD&l It is with crcat pkaAR 1hat 1 ~ to tftftmn you tnat yoar c\epar1mtllt wt11 ~e a Jnftt awanl uadtz the School~llas.ecl p~ 1999 gt1III! prosnm, We arc vc:zy =tcd .boat the wodt that wi be undcr1alcc:n by law ~otecmcnt aatltcles. COJllJPlJlMM. and. sdlooJs IS pIl'& of 1b1s JrIIIt PIOar&a The SdlOolM Bued hdoenhtp. I ~9 JI'8I1t prvgnvn ""'f"OtOS 0\0 uso or a. plOblem-somna IDOdc110 ~ crime problems; aIIlIly'a these problems to detmninl;; W.I.1 "~".1 .,..:llllliiUmdy occur in certain localivu' and ill ccradD w~~ ckvelop railaNalde respoDllCll to tho pNblms, b..s Q1l ~tllem lIIl&1ysG; and ftnaIIy, __ wh_...~ ~ sJ.sDiflc:antly impaded the problems. We sought to fund asmc:ia that indiCldcd they were open to takin. a diD'crcnl approach 10 ~ cr.Ime IIld disonler, and who nqueated I'eltO'IJrCeS that WDlIld htlp them do 1b1s. As you know. addrcssingpl'Oblcms 1hroqh the SARA mDdel or othel' similarpnx;eaaw. __ tlJctnl. very <llferent..-oa$ than policinlaaeuolee have re1led llpOa in the past. Because d1cre _ ~wayl be nmch pl'OSSllR to "do JO~ rtsJd. =rway to address prDbleral, 1JOlicill' apcics IN! commUDities have tlRJ)' b.,t die opportuity to aDaI.yzc ptabJcms before RIpODBe5 were impltmlolilnted. That is why this p:11It progmn fOCUSlS an providing lOOts ad dl.e time aocwsary lV Q).QJplctc ma1ysis prior to implememiu; D mpoDSC. EDc108ed is an eslimalcd. iuDdiDa memo tM YOlll' review. P\mdillg amoums are estimated uad1 YO'" ~ has rcedved. final dc:aranc= fiom the COPS omee. 'Ibis docomeD1 outUn_ the itMlS In your appllcadoa. 'dIat we ccm1d fund aa well.. tholJC 1ba1 ~ QN).d POt fund UDCIcr this grant plOlfaIIL W. c;QDJd not fond itema that,w:e dInllowed in the budga pidcJines 0: _~ S~ B~od Pannersldps 1999 ;rant 8ppllattiQD. ~ bit Wire not clc8rly ltftkDd to probtcm-~1ving ctrOltB. or items 1hat ware nepolllO-Olicnlcct innamrc. Also CIlC10scd An d1ts packet in SOIU adPUnImatlv. fonDS that need to be ;ompl-.ci II lOOI1l11 po_Ie in order 10 updlIlc QUl'recmdI. UpoIl budget approval, YO\l will be DO\ifted IQt your budget bas b"" ;1~ and you may begin cImriq c:mm gnloDt funds. At that time, you will ~ /Ill awmd packet that providOll detailed iDS1mdions about JnDt collcUtkmllllld requirements 15 weD III cIta'W down pIOcedUres. It you have my ques:daDs about your gran.. pleue caU your COPS armt advisor onhe COtS Ofl'kc llc:&poose CcIltcut 800-421-6770. ~. ~'~~ \..a. .~ ..., Lou Le .All" DinctW TOT~L P.02 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28,1999 File #305 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34605-122099 authorizing execution of an agreement between the City of Roanoke and Roanoke Valley Detention Center, providing for operation of the existing detention center until the new center is placed in service. The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a regular meeting which was held on Monday, December 20,1999. Sincerely, ~ /L. "A.... I.~~ , ~~ 7. ----- Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: John M. Chambliss, Jr., Chair, Roanoke Valley Detention Commission, P. O. Box 29800, Roanoke, Virginia 24018 James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Robert K. Bengtson, Acting Director, Public Works Alan Hullett, Acting Superintendent, Roanoke Juvenile Detention Center Lynnis B. Vernon, Acting Manager, Building Maintenance/Custodial Services C:\MyFilcs\dcc20, wpd ,,'1! Wv IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34605-122099. A RESOLUTION authorizing execution of an agreement between the City of Roanoke and Roanoke Valley Detention Center, providing for operation of the existing detention center until the new center is placed in service. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager and the City Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, an agreement with the Roanoke Valley Detention Center for operation of the existing center until the new center is placed into service. 2. Such agreer.nent which shall be approved as to form by the City Attorney shall be in substantially the form set forth in the attachment to the report of the City Manager dated December 20, 1999. ATTEST: City Clerk. RECEIVED CITY CLFfWS C'r:-::"!r= .99 OCr. 1 4 D 1\ .')"'1 : '-;'1,:; December 20, 1999 Report # 99-725 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, V A Dear Mayor Bowers and Members of Council: SUBJECT: Operating Agreement with the Roanoke Valley Juvenile Detention Center Commission L Background A. City Council approved on May 18. 1998. the ioint resolution authorizing the creation of and the city's participation in the Roanoke Valley Detention Commission to allow construction and operation of an eighty-one (81) bed regional juvenile detention center. B. The Roanoke Valley Juvenile Detention Center (RVJDC) includes the jurisdictions ofthe Counties of Botetourt, Franklin and Roanoke and the Cities of Salem and Roanoke. C. The Service Agreement. referenced in A.. required the RVJDC Commission to purchase the real property and personal property prior to beginning construction on additions to the facility. The closing on the property took place in February, 1999. D. Although the RVJDC owns the property, the 21 beds in the existing facility continue to be used by the City, with only few exceptions, and the City operates the facility. E. The RVJDC Commission issued a contract for the construction and renovation of an 81-bed facility in April of 1999. F. Construction began on May 11. 1999 on Phase I to construct 58 new beds and is on schedule to be completed in May of2000. ,"" ) Honorable Mayor and Members of Council Page 2 December 20, 1999 II. Current Situation A. The RVJDC Commission and the City of Roanoke have developed a proposed operating agreement signed by the participating jurisdictions in the Commission that addresses in more detail the following items: 1. Real Property 2. Personal Property 3. Programs 4 Miscellaneous These items address the following areas of operations of the facility and programs: 1. Management ofthe Juvenile Detention Center. 2. Building Maintenance Service 3. Insurance 4. Automobiles/vehicles 5. Surplus Property 6. Outreach Detention Program The proposed agreement was developed by the RVJDC Commission and representatives from the City of Roanoke's Human Development Directorate and reviewed by our Assistant City Attorney. The proposed agreement addresses details of the operating agreement with respect to the existing detention center operations. The items in the proposed agreement will be in effect until the RVJDC Commission assumes total responsibility for the juvenile detention center upon completion and acceptance for occupancy of Phase I of the construction which is projected in June of2000. III. Issues A. Facility & Program Operations B. Responsibility for Cost Honorable Mayor and Members of Council Page 3 December 20, 1999 IV. Alternatives A. City Council approve the operating agreement for the RVJDC and authorize the Acting City Manager or his designee to execute the operating agreement. 1. Facility and program operation matters regarding building maintenance services, insurance, automobiles/vehicles and mechanical equipment and the supervision of the Outreach Detention Program will be specifically addressed by the operation agreement prior to the RVJDC Commission assuming operation of the center and will be in effect until completion of Phase I construction at which time the Commission assumes total operation of the center. 2. Responsibility for cost of building maintenance, insurance, automobile/vehicle, and mechanical equipment will be addressed. B. City Council not approve the operatinl! agreement for the RVJDC Commission. 1. Facility and program operation matters regarding building maintenance services, insurance, automobiles/vehicles and mechanical equipment and the supervision ofthe Outreach Detention Program would not be specifically addressed by the present service agreement. 2. Responsibility for cost for building maintenance, insurance, automobile/vehicle, and mechanical equipment will not be addressed. V. Recommendation A. City Council concur with alternative A and authorize the Acting City Manager or his designee to execute the operating agreement in a form approved by the City Attorney. \::~ ~ J~S D. Ritchie Acting City Manager JDR:gr cc: William M. Hackworth, City Attorney Mary F. Parker, City Clerk James D. Grisso, Director of Finance Glenn D. Radcliffe, Director of Human Development Robert K. Bengtson, Acting Director of Public Works Alan Hullette, Acting Superintendent, Roanoke Juvenile Detention Center John Chambliss, Roanoke Valley Juvenile Detention Center Commission Lynnis B. Vernon, Acting Manager, Building Maintenance/Custodial Services OPERATING AGREEMENT FOR EXISTING DETENTION CENTER THIS OPERATING AGREEMENT (the "Agreement") is made as of August 1, 1999, by and among the ROANOKE V ALLEY DETENTION COMMISSION (the "Commission") and the CITY OF ROANOKE, VIRGINIA (the "City"). RECITALS WHEREAS, the Commission has the responsibility of renovating and constructing an addition to the Existing Detention Center to increase the rated capacity of the Existing Detention Center to an eighty-one (81) bed facility; and WHEREAS, in order to accomplish the expansion of the Existing Detention Center and the other goals set forth in the Service Agreement by and between the member jurisdictions dated October 7, 1998, the Commission purchased from the City the real property and personal property set forth in Exhibit B attached to the Service Agreement on February 17, 1999; and WHEREAS, in accordance with the Service Agreement, the City is required to administer and operate the Existing Detention Center until the facility has been Placed In Service; and WHEREAS, the Commission and the City desire to set forth details ofthe agreement with respect to operation of the Existing Detention Center. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties agree as follows: ARTICLE I Definitions Section 1.1. The terms in this Agreement have the meanings set forth below unless the context otherwise requires: (A) Existing Detention Center - means the Coyner Springs twenty-one (21) bed juvenile detention center located in Botetourt County, including the building, land, and equipment functionally related to the operation of the facility. (B) Placed In Service - means the first day on which the Center or any bed space at the Center in excess of that at the Existing Detention Center has been certified by the appropriate authority of the Commonwealth to accept Juveniles. ARTICLE II Real Property Section 2.1 Manaeement of Center. The City shall continue to operate, maintain, manage, regulate, and plan for the Existing Detention Center until the facility is Placed In Service. The City shall respond to requests for maintenance and other such services from the Superintendent of the Existing Detention Center, as though the City continued to own the property. If a repair request from the Superintendent is of such a magnitude that the City questions the propriety of making such a repair, the City shall promptly notifY the Commission. The Commission and the City shall jointly determine whether the requested repair is required to the Existing Detention Center in order to protect life, health and safety, or to maintain compliance with regulatory standards, state and local, and will determine who pays for such requested repair. The Commission shall be responsible for the cost of repair for damage done by the contractor or agents of the Commission. 2 Section 2.2 Buildine Maintenance Services Building maintenance services which shall be provided by the City include, but are not limited to: heating and air conditioning, electrical, communications (phone, faxes, teleconferencing), plumbing, carpentry/cabinets, exterminating services, fire alarms/extinguishers, sprinkler system maintenance, appliance/equipment service, computer/technology services, radio/intercom communications, roofing, and electronic surveillance. Section 2.3 Insurance The City agrees to maintain appropriate hazard and liability insurance on building and contents of the Existing Detention Center, or provide such coverage through a self-insurance plan, as though the City continued to own the real property. The City agrees to add the Commission as an additional insured. If a loss occurs, the City agrees to allow the Commission to elect whether to receive insurance proceeds or whether to repair or replace as a result of the loss. ARTICLE III Personal Property Section 3.1. AutomobileN ehicles Even though, on February 17, 1999, the Commission paid the purchase price of the vehicles listed on Exhibit B, the City shall continue to maintain legal title to those vehicles until the facility is Placed In Service. The City agrees to continue to maintain appropriate insurance 3 coverage for the vehicles or to provide such coverage through a self-insurance plan. The City agrees to list the Commission as an additional insured. In the event that any vehicle sustains a total loss, the City agrees to allow the Commission to elect whether to receive insurance proceeds or whether to repair or replace the vehicle as a result ofthe loss. The City agrees to regulate the operators and operation ofthe vehicles as though it continued to own the vehicles. Section 3.2 Maintenance The City agrees to provide fuels and oil for the operation of the vehicles. In addition, the City will perform routine maintenance and mechanical work and obtain appropriate state inspections for said vehicles until the facility is Placed In Service. Section 3.3 Other Personal Property The City agrees to provide routine maintenance and mechanical work on other personal property, as requested by the Existing Detention Center's Superintendent or his designee. Section 3.4 Surplus Property The City agrees that the Commission may utilize the surplus property procedures, including placing property at auction, which the City has available. The City will pay to the Commission the proceeds of the sale of any Commission property sold through the City's surplus property procedures. ARTICLE IV Proerams Section 4.1 Outreach Detention Proeram The City and Commission acknowledge that the City operates an Outreach Detention Program which is currently housed in the Existing Detention Center. The City and Commission 4 agree that the Outreach Detention Program will continue to be housed in the Existing Detention Center and will be managed and supervised by staff designated by the City's Director of Human Development until the facility is Placed In Service. A determination about management and supervision of the Outreach Detention Program after the Center is Placed In Service may be the subject of a subsequent agreement between the City and the Commission. Section 4.2 Commission Personnel Services The City and the Commission agree that, until the facility is Placed In Service, employees of the Existing Detention Center shall continue to be City employees. As such, they will participate in all personnel services administered by the City, including pay grades and classifications, performance appraisals, job descriptions, grievance procedures, recruiting and hiring, benefits package, workers' compensation, and personnel policies/procedures. A determination about administration of Personnel Services after the facility is Placed In Service may be the subject of a subsequent agreement between the City and the Commission. ARTICLE V Miscellaneous Section 5.1 Severability of Invalid Provisions. If any clause, provision or section of this Agreement is held to be illegal or invalid by any court, the invalidity of the clause, provision or section will not affect any of the remaining clauses, provisions or sections, and this Agreement will be construed and enforced as if the illegal or invalid clause, provision or section has not been contained in it. 5 '"\ Section 5.2 Governin~ Law. This Agreement shall be governed by, and construed and enforced in accordance with, the laws of the Commonwealth of Virginia. Section 5.3 Amendments. This Agreement may be changed or amended with the consent of the Commission and the City. Any such amendment must be set forth in writing and adopted by the City and the Commission. Section 5.4 Books and Records. The City shall maintain proper books of record an account in which proper entries shall be made in accordance with generally accepted accounting principals for governmental bodies, consistently applied, of all its business and affairs related to the operation of the Existing Detention Center. Section 5.5 Effective Date of A~reement. This Agreement will be effective from the date of its approval by the Commission and the City and shall remain in full force and effect until the facility is Placed In Service, or as soon thereafter as the City and the Commission may arrange for the transfer of employees to Commission payroll, the transfer oftitle of vehicles and other property to the Commission, and other administrative functions, but in any event not to exceed 60 days from the date the facility is Placed In Service. 6 IN WITNESS WHEREOF, the parties have caused the Agreement to be executed. ATTEST: ROANOKE V ALLEY DETENTION COMMISSION By: Title: Secretary Chairman Date ATTEST: CITY OF ROANOKE, VIRGINIA By: Title: City Clerk Date 7 CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 File #2-67-83 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: Sandra H. Eakin Deputy City Clerk I am attaching copy of Resolution No. 34606-122099 directing the City Attorney to file a motion requesting the dismissal of the case of City of Roanoke v. Georges Enterprises. Inc.. The above referenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, /.) '\ -r I. r A"J. <.~ Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: William M. Hackworth, City Attorney James D. Grisso, Director Finance C:\MyFilcsldec20, wpd ~\~ \) IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34606-122099. A RESOLUTION directing the City Attorney to file a motion requesting the dismissal of the case ofCi1y of Roanoke v. Georges Enterprises. Inc. WHEREAS, by Ordinance No. 34293-051799, adopted May 17, 1999, Council authorized the acquisition of certain parcels in the City for the Entranceway Park Project, provided that the consideration for the same not exceed $135,000, and directed the City Attorney to institute condemnation proceedings to acquire such parcels if the City was unable to agree with the owner of the parcels as to the consideration to be paid; and WHEREAS, the City and the owner of the subject parcels were unable to agree to the consideration to be paid for such parcels, whereupon condemnation proceedings to acquire them were instituted on October 29, 1999; and WHEREAS, the City and the owner continue to disagree as to the consideration to be paid for the subject parcels, and Council desires that the pending condemnation case be terminated. THEREFORE, BE IT RESOLVED that the City Attorney is hereby authorized and directed to move for the dismissal of the case ofCi1y of Roanoke v. Georges Enterprises. Inc.. pursuant to the provisions of ~25-46.34, Code of Virginia (1950), as amended, and the Director of Finance is authorized and directed to pay to the owner any amount directed by H:\MEASURES\r-geocon,( the Court to be paid the owner for its reasonable expenses, if any, actually incurred in preparing for trial on the issue of just compensation, as required by ~25-46.34. BE IT FURTHER RESOLVED that should the City and the owner of the subject parcels agree upon a voluntary conveyance of such parcels to the City, for consideration not to exceed $135,000, or authorized by Council in Ordinance No. 34293-051799, then the City Manager, City Attorney and Director of Finance are authorized the acquire such property in the manner, and subject to the terms provided in such ordinance. ATTEST: City Clerk. H:IMEASURESIr-geocon.l " , tQ.EC~I~:E.R~ r:cC CITY OF ROANOIrnlY CLE';"\-,, OFFICE OF CITY AITORNEY ~c 15 AIO :1 8 464 MUNICIPAL BUILDING "99 U(.. WILLIAM X PARSONS 215 CHURCH AVENUE, SW STEVEN J. TALEVI ROANOKE, VIRGINIA 24011-1595 GARY E. TEGENKAMP ALLEN T. WILSON DA VID L. COLLINS ASSISTANT CITY AITORNEYS TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL: cityally@cLroanoke.va.us WILLIAM M. HACKWORTH CITY AITORNEY December 20, 1999 The Honorable Mayor and Members of City Council Roanoke, Virginia Re: Entranceway Park Project Dear Mayor Bowers and Members of Council: As requested by Council, I have prepared for your consideration the attached resolution directing the City Attorney to request the dismissal of the case of City of Roanoke v. Georges Enterprises. Inc. This case was instituted on October 29, 1999, pursuant to the provisions of Ordinance No. 34293-051799, which authorized the acquisition of certain parcels in the City for the proposed Entranceway Park Project. The condemnation proceedings were instituted when the City and the owner of the subject parcels were unable to agree on the consideration to be paid by the City for such parcels. Please note that the resolution continues to authorize the acquisition of this property, but only if it can be acquired voluntarily and for the consideration previously authorized by Council. Please let me know if you have any questions about this matter. With kindest personal regards, I am Sincerely yours, P;Ll ~ WMH:f Attachment cc: James D. Ritchie, City Manager James D. Grisso, Director of Finance Mary F. Parker, City Clerk William M. Hackworth City Attorney H:\COUNClL~-hmgeocon,l CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #20-60-77-514 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34607-122099 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, providing for deappropriation and transferof$323,850.00, in connection with the Roanoke Electric Steel Access Road project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, 0 ~~ 1. r~~- Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: James D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works C:\MyFilcsldec20,wpd ~\\\\ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34607-122099. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aoorooriations General Government $ 30,360,374 RES Industrial Access Project (1-2). . . . . . . . . . . . . . . . . . . . . . . . . . . . . 710,607 RES Industrial Access Reserve (3) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . - 0 - Revenues Due from State (4) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ - 0 - 1) Appropriated from State Grant Funds 2) Appropriated from General Revenue 3) Appropriated from General Revenue 4) Due from State (008-002-9659-9007) (008-002-9659-9003) (008-O02-9660~9003) (008-1314) $ (323,850) 323,850 (323,850) (323,850) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE De,...-eat of FIMaee RECEivED CITY CL[RI~ (IfF (' "99 DEe 16 P12:21 December 20, 1999 TO: Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUBJECT: Roanoke Electric Steel Access Road Ordinance No. 33126-091699, adopted by the Council of the City of Roanoke at a regular meeting held on Monday, September 16, 1996, appropriated funding of$323,850 for the Roanoke Electric Steel (RES) Industrial Access Project (008-002-9659-9007). This funding related to an agreement between the City and the Virginia Department of Transportation (VDOT) whereby a new road (Steel Drive) would be constructed to alleviate traffic problems. This industrial access project included a provision that all Roanoke Electric Steel truck traffic would be prohibited from using Westside Boulevard by June 20, 1999. If this requirement could not be met, the $323,850 would then become 100 percent City expense, This same ordinance created a reserve account of $323,850 (008-002- 9660-9003) from capital projects fund interest earnings in the event that Roanoke Electric Steel failed to remove 100 percent of truck traffic off of Westside Boulevard within this time frame, A recent response from VDOT (see attached) indicates that it does not plan to recommend reimbursement to the City because truck traffic has not been completely eliminated, Even though City staff are continuing to work with VDOT and Roanoke Electric Steel to try to resolve this issue in a more satisfactory manner, we recommend council take the following action: 1) Deappropriate the $323,850 Commonwealth of Virginia Industrial Access Funds in account (008-002-9659-9007) RES Industrial Access Project and the related receivable due from the State. 2) Transfer the reserve amount of $323,850 in the RES Industrial Access Reserve (008- 002-9660-9003) to the RES Industrial Access Project (008-002-9659-9003). Respectfully Submitted, JDG/jsy/pac c: James D. Ritchie, Acting City Manager William M. Hackworth, City Attorney Mary F, Parker, City Clerk Robert K, Bengston, Acting Director of Public Works COMMONWEALTH of VIRGINIA CHARLES D. NOTTINGHAM ACTING COMMISSIONER DEPARTMENT OF TRANSPORTAnON 1401 EAST BROAD STREET RICHMOND. 23219.1931 JAMES S. GIVENS Stale Secondary Roads Engineer November 17, 1999 Mr. Robert K. Bengtson, P. E. Traffic Engineer City of Roanoke 1802 Courtland Road, N. E. Roanoke, Virginia 24012 Dear Mr. Bengtson: This is to confirm and document our recent phone discussions regarding the industrial access project for Ro~oke Electric Steel. The new access road serving the Roanoke Electric Steel site was funded under the condition that the City would post truck restrictions on Westside Boulevard so that the company's truck traffic would cease using the existing Westside Boulevard access when the new one was constructed. A three-year period was allowed for compliance with this condition. By resolution of City Council, execution of a city/state project agreement and provision of a letter of credit as surety the City of Roanoke guaranteed that this would occur by June 20, 1999. Because the deadline has passed and Roanoke Electric Steel's truck traffic continues using Westside Boulevard, the City has not met the condition under which the industrial access allocation was made. I do not plan to recommend reimbursement to the City of access road construction costs because the truck traffic has not been eliminated.. I understand that the City's letter of credit was extended to January, 2000. Because no VDOT funds have been expended, it is not necessary to maintain the surety. This letter may serve as notification to the financial institution that VDOT releases the City of Roanoke of the obligation under which the letter of credit was obtained. Sincerely, sC S. Givens ' State Secondary Roads Engineer pc: Mr. F. C. Altizer, Jr. Mr. J. A. Echols WE KEEP VIRGINIA MOVING CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S,w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540)853-1145 MARY F. PARKER, CMC/AAE City Clerk SA~DRA H. EAKIN Deputy City Clerk December 28, 1999 File #468-481 Barry W. Baird, President Avis Construction Co., Inc. P. O. Box 11985 Roanoke, Virginia 24022 Dear Mr. Baird: I am enclosing four certified copies of Ordinance No. 34588-122099 granting a revocable license for encroachment of a fire escape installed on an existing building, encroaching approximately 5' 4" over and into airspace approximately 10' 6" above the public sidewalk right-of-way along the Williamson Road side of the building located at 129 Campbell Avenue, identified as Official Tax No. 4010911. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, December 6, 1999, also adopted by the Council on second reading on Monday, December 20, 1999, and will be in full force and effect ten days following the date of its second reading. The abovereferenced ordinance will be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by the appropriate officials of Avis Construction Co., Inc., has been admitted to record, at the cost of the Licensee, in the Office of the Clerk of Circuit Court of the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 of said ordinance is on file in the Office of the City Clerk. '""~ I.~- Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:lo C:\MyFilcsldcc20,wpd Barry W. Baird December 28, 1999 Page 2 Enclosure pc: James D. Ritchie, Sr, Acting City Manager James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator Evelyn D. Dorsey, Zoning Administrator Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C\MyFilcs\dcc20,wpd \J~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34588-122099. AN ORDINANCE granting a revocable license for encroachment of a fire escape installed on an existing building, encroaching approximately 5' 4" over and into airspace approximately 10' 6" above the public sidewalk right-of-way along the Williamson Road side of the building located at 129 East Campbell Avenue, Official Tax No. 4010911, upon certain terms and conditions. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Permission is hereby granted the current owner, Avis Construction Company, Inc., ("Licensee") and its grantees, assignees, or successors in interest, of the property bearing Official Tax No. 4010911, otherwise known as 129 East Campbell, within the City of Roanoke, to construct and maintain a fire escape that will encroach approximately 5' 4" into the air space approximately 10' 6" above the sidewalk right-of-way of the existing structure, as more fully described in a report of the Water Resources Committee dated December 6, 1999. 2. Said license, granted pursuant to ~15.2-2010, Code of Virginia (1950), as amended, shall be revocable at the pleasure of the Council of the City of Roanoke and subject to all the limitations contained in the aforesaid ~15.2-2010. 3. It shall be agreed by the Licensee that, in constructing and maintaining such encroachment, the Licensee and its grantees, assignees, or successors in interest shall agree to indemnify and save harmless the City of Roanoke, its officials, officers and employees from all claims for injuries or damages to persons or property that may arise by reason of the above-described encroachment over public right-of-way and airspace. 4. Licensee, its grantors, assigns or successor in interest shall for the duration of this license maintain on file with the City Clerk's Office evidence of insurance coverage in the amounts not less than the following: A. General Aggregate $300,000; B. Products - Completed/Operations Aggregate $1,000,000; C. Personal and Advertising Injury $1,000,000; D. Each Occurrence $300,000; E. Above amounts may be met by umbrella form coverage in a minimum amount of $1 ,000,000 aggregate; $1,000,000 each occurrence. Certificate must list the City of Roanoke, its officers, employees, agents and volunteers as additional insureds. Certificate shall state that insurance may not be canceled or materially altered without 30 days written advance notice of such cancellation or alteration being provided to the Director of Utilities and Operations of the City of Roanoke. 5. The City Clerk shall transmit an attested copy of this ordinance to Avis Construction Company, Inc., P. O. Box 11985, Roanoke, Virginia. 24022. 6. This ordinance shall be in full force and effect at such time as a copy, duly signed, sealed, and acknowledged by the appropriate officials of Avis Construction Company, Inc., has been admitted to record, at the cost of the Licensee, in the Office of the Clerk of the Circuit Court of the City of Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the insurance required in Paragraph 4 above is on file in the Office of the City Clerk. ATTEST: City Clerk. ACCEPTED and EXECUTED by the undersigned this day of ,19_. ATTEST: AVIS CONSTRUCTION COMPANY, INC. By Secretary President COMMONWEALTH OF VIRGINIA 9 9 To-Wit: 9 The foregoing instrument was acknowledged before me in my jurisdiction aforesaid this day of , 19 _, , President, and , Secretary, respectively of Avis Construction Company, Inc. My Commission expires: Notary Public H:\MEASURESIo-revlic,2 RECEIVED elT Y CLEP;,'S ,':!^',r .99 NOV 19 P12 :05 December 6, 1999 Report No, 99-378 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Revocable License for Right-of-Way Encroachment Fire Escape at 129 East Campbell Avenue The attached staff report was considered by the Water Resources Committee at its regular meeting on November 15, 1999, The Committee recommends that Council authorize a revocable license, in a form acceptable to the City Attorney, to allow the encroachment of the fire escape into the airspace over the right-of-way for Williamson Road, in accordance with conditions stated in the attached report, Respectfully submitted, P{~ ily Linda F. Wyatt, Chairperson Water Resources Com m ittee LFW:KBKafm Attachment cc: William M. Hackworth, City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations D. D, Daniels, Assistant to City Manager for Community Relations Charles M. Huffine, City Engineer Sarah E. Fitton, Engineering Coordinator Sherman Stovall, Acting Budget Administrator Evelyn Dorsey, Zoning Administrator , Barry W. Baird, President, Avis Construction Company, Inc, Report No. 99-378 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: November 15, 1999 TO: FROM: Members, Water Resources Committee ~ [~rector, Utilities and Operations thru ~ames D. Ritchie, Acting City Manager SUBJECT: Revocable license for Right-of-Way Encroachment Fire Escape at 129 East Campbell Avenue I. Backaround: A. The buildina located at 129 East Campbell Avenue was constructed around 1910, and is currently owned by Avis Construction Company, Inc. B. Previous owner had intended to develop the third floor for residential use and removed the old fire escape located on the Williamson Road side of the building, which was not required for residential use, C. Current owner has developed the third floor into office space which requires a separate exterior exit under the fire code, The fire escape has been replaced in approximately the same location as it was before under a temporary revocable permit issued by the Acting City Manager, II. Current Situation: A. Owner has requested a permanent encroachment permit for a fire escape on the Williamson Road side of the building. See attached letter, B. The fire escape is approximatelv 19' lona and will extend approximatelv 5'4" into the airspace above the sidewalk in the Williamson Road right-of-way. See attached sketch, Members, Water Resources Committee Revocable license tor Overhead Right-ot-Way Encroachment Fire Escape at 129 East Campbell Avenue November 15, 1999 Page 2 III. Issues: A. Need B. Cost to City C. Liability Insurance D. IV, Alternatives: A. Water Resources Committee recommends that City Council authorize a revocable license, in a form acceptable to the City Attorney, to allow the encroachment of the fire escape into the airspace over the right-of-way for Williamson Road. 1, Need expressed by owner for fire escape is met. 2. Cost to City is zero, 3, Liability Insurance to be provided by owner in amount and form approved by the City Attorney and Risk Manager, B, Water Resources Committee does not recommend that City Council authorize a revocable license, in a form acceptable to the City Attorney, to allow the encroachment of the fire escape into the airspace over the right-of- way for Williamson Road. 1. Need expressed by owner for fire escape is not met. 2, Cost to City is zero, 3, Liability Insurance would not be an issue, V. Recommendation: Water Resources Committee recommends that City Council authorize a revocable license, in a form acceptable to the City Attorney, to allow the encroachment of the fire escape into the airspace over the right-of-way for Williamson Road. JOR/KBKlSEF '\' ; Members, Water Resources Committee Revocable license tor Overhead Right-ot-Way Encroachment Fire Escape at 129 East Campbell Avenue November 15, 1999 Page 3 cc: City Attorney City Clerk Director of Finance Acting Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations Risk Manager City Engineer Engineering Coordinator Zoning Administrator . . ~\ GENERAL CONTRACTOR Qvr...~ BUILDER .. VIRGINIA REGISTRATION NO, 16882; A NORTH CAROLINA NO. 12320 WEST VIRGINIA NO, WV024974 September 8, 1999 Mr. Kit B. Kiser Director of Utilities & Operations City of Roanoke 215 Church Avenue Roanoke, Virginia 24011 RE: Request for Permanent Encroachment License 129 E. Campbell Avenue Dear Kit: On August 23, 1999, I submitted a request through the city attorney's office for a temporary encroachment license allowing the installation of a fIre escape on our building located at 129 E. Campbell Avenue. This temporary license was approved and issued on August 26, 1999. The purpose of this letter is to officially request the issuance of a permanent encroachment license for this property. I understand that the city attorney has forwarded to you the information contained in my original request, If there is additional information that you require, please let me know. An insurance certifIcate with the required .. additional insured" endorsements was submitted at the time the temporary license was issued. I appreciate your assistance in this matter. Sincerely, r:rTY' me. Barry VI Baird President P.O. BOX 11985 ROANOKE. VA 24022 PHONE S40 982-3558 FAX S40 982-2643 ..v.. DllJlB:JY.u.v e '. 3S 3Nv ,1138~'V~ "".... 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" ,,' , , , , , , , , '"" ,.,,,,,, ,.",'", , , ,., , ~, , , , , , ,,' '" , , , , , , ", ',' , , , ",.' , " , , , , , , , , , '" , , , , , ...... , , '" , , , , , " , , , ~ , ~ , ,~ ." , , , , , " , , , , , , , , " , ~ , , , , , , "" , , , , , , ' '" ,...... , , , , ,,~ , , , , " , , I' , ~ , " , , , , , , , ,., , , , ,,' , ," , , , , ., , ',' , , , " '" , , " ", , , , , , , , ,.' ,,' , , ~~ , , '" , , , , , ~ , , , ",' , , , " , , , ':' , " , , "- 1 ,,'" '.'"'''''''' , ~ , ~ ,." " ~ '" " , , ,. ,,' " ... ~ . , , " , , " , ,,'~. ~, ,., " , ,~. ,.' ~ " " , ,,' ,.,.., , ,-, 1 ';".'," ' :" ' , .~.,., , , " " , :-.. , .,' ~, w \:n an in 0 t:...a I C ,0 I :z: lJ - 1 8 8 - I I ~/ ..- .., ( 8\ s' '_ ,t , , ' . : __J.., . ,~ 'i , .00'0<; ~ Sl o '0::: Z o U1 ~ ::1 :...J '5= .-- ..... CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S,w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy CIty Clerk December 28, 1999 File #110-367 Alphonso L. Holland, Sr. Elizabeth T. Bowles M. Caldwell Butler Dr. Wendell H. Butler Robert R. Caudle Warner N. Dalhouse Robert A. Garland Helen J. Hall James G. Harvey, II David K. Lisk Delvis O. McCadden The Reverend Dwight O. Steele Margaret C. Thompson Ladies and Gentlemen: I am enclosing copy of Resolution No. 34608-122099 appointing you as members of a Blue Ribbon Committee forthe purpose of submitting recommendations to City Council to honor the late Dr. Noel C. Taylor; and appointing Alphonso L. Holland, Sr., as Chairperson of the Blue Ribbon Committee. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. ^~ JjJ AAJ- Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: Mrs. Noel C. Taylor, 2460 Grandin Road, S. W., Roanoke, Virginia 24015 C\MyFilcs\dcc20,wpd ~'E;. IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34608-122099. A RESO L UTION appointing a Blue Ribbon Committee for the purpose of submitting recommendations to City Council to honor the late Dr. Noel C. Taylor. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The following persons are hereby appointed to serve on the Blue Ribbon Committee to submit to City Council recommendations to honor the memory of the late Dr. Noel C. Taylor: Elizabeth T. Bowles The Reverend E. T. Burton M. Caldwell Butler Dr. Wendell H. Butler Bob R. Caudle Warner N. Dalhouse Robert A. Garland Helen J. Hall James G. Harvey, II Alphonso L. Holland, Sr. David K. Lisk Delvis O. McCadden The Reverend Dwight O. Steele Margaret C. Thompson. 2. Mr. Alphonso L. Holland, Sr., is hereby appointed Chairman of the above- referenced Blue Ribbon Committee. ATTEST: City Clerk. H:\MEASURES\r-blunct,\ ...,. CITY OF ROANOKE INTERDEPARTMENT COMMUNICATION DATE: December 13, 1999 TO: William M. Hackworth, City Attorney FROM: Sandi Eakin, Deputy City Clerk SUBJECT: Resolution for December 20, 1999 Council Meeting - Blue Ribbon Committee Please prepare for adoption at the City Council meeting on Monday, December 20, a Resolution appointing a Blue Ribbon Committee to submit recommendations to honor the memory of the late Dr. Noel C. Taylor. The following persons will serve as members of the Committee, with Alphonso L. Holland, Sr. serving as Chairperson: Elizabeth T. Bowles James G. Harvey, II Margaret C. Thompson Warner N. Dalhouse Robert A. Garland The Rev, E. T. Burton Wendell H. Butler M. Caldwell Butler Bob R. Caudle Alphonso L. Holland, Sr. The Rev, Dwight O. Steele Helen J. Hall Delvis 0, McCadden David K, Lisk Please do not hesitate to call me if you have any questions. Thank you for your assistance, :se CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #20-316 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 20, 1999, Council Member Swain inquired ifthere are City ordinances, etc., that address the parking of tractor trailer-18 wheeler vehicles in residential areas of the City, and, if so, he requested that information be included on the CityPage to educate the general public. Sincerely, f) f""r\ ....., J. t'., L. - Mary F. Parker, CMCI AAE City Clerk MFP:lo pc: Melinda Mayo, Public Information Specialist C:\MyFilcsldec20,wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 Sandra H. Eakin Deputy City Clerk File #184-472 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 20, 1999, Council Member Hudson spoke with regard to the number of cellular telephones in use by City employees and inquired if the City has adopted a procedure for monitoring the use of cell phones. It was the consensus of Council that the matter would be referred to you for report. Sincerely, ~ /1. 4 ~~d ,r\~7. -- Mary F. Parker, CMC/AAE City Clerk MFP:lo C:\MyFilcsIdcc20. wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 28, 1999 Sandra H. Eakin Deputy City Clerk File #178-405-414 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Councir of the City of Roanoke which was held on Monday, December 20, 1999, Council Member Wyatt requested a report on the annual cost of the contract with Urban Design Associates for the Lincoln 2000 Project, as well as the cost of any other consultants associated with the Lincoln 2000 Project; and the amount of funds paid to Brian Wishneff & Associates for consulting services in connection with the Roanoke Higher Education Center. It was the consensus of Council that the matter would be referred to you for report. Sincerely, /J rVt.. --r.J. (-.I" - Mary F. Parker, CMC/AAE City Clerk MFP:lo C:\MyFilcs\dcc20. wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #87-317-353 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 20, 1999, Mr. Duane Howard, 508E Walnut Avenue, S. W., commended the City on the 50th anniversary celebration of the Mill Mountain Star and the Christmas Tree Lighting Ceremony. For future public celebrations, he suggested that the City provide reserved seating for persons in wheelchairs, senior citizens and other persons with non- visible disabilities. It was the consensus of Council that the matter would be referred to the Acting City Manager and to the Special Events Committee for their information. Sincerely, /J ^~ .J. r a.J.- Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Mr. Duane Howard, 508E Walnut Avenue, S. W., Roanoke, Virginia 24016 William H. Carder, Chair, Special Events Committee, 617 S. Jefferson Street, Roanoke, Virginia 24011 Shauna Hudson, Special Events Coordinator C:\MyFilcs\dcc20.wpd CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 28, 1999 File #67-80 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 20, 1999, Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia, addressed the following issues: 1. An employee should be available to register persons who arrive at City Council meetings after 2:00 p.m., and wish to address Council. 2. An improved procedure for listing vacant positions in Roanoke City Government which would enable any person to apply for a City job Uobs are removed from the job list with no explanation). 3. In connection with Henry Street development, the City has not recognized any of the original African-American business owners; and instead of closing the First Street Bridge, it should be widened to enable establishment of minority businesses. The Mayor requested that Item No.2 be referred to the Acting City Manager for his information and that Item N<? 3 be referred to representatives of the Roanoke Neighborhood Development Corporation to meet with Mr. Gunther and discuss his concerns. C:\MyFilcs\dcc20,wpd James D. Ritchie, Sr. December 28, 1999 Page 2 Sincerely, 0 ^~ J r., I-t- Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Vernice Law, President, Roanoke Neighborhood Development Corporation, 1509 Lafayette Boulevard, N. W., Roanoke, Virginia 24017 Kenneth S. Cronin, Manager, Personnel Management C:\MyFilcs\dcc20. wpd COMMONWEAL TH OF VIRGINIA ) ) T a-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 20th day of December, 1999, MARK C. MCCONNEL was appointed as a member ofthe Roanoke Arts Commission for a term ending June 30, 2001. Given under my hand and the Seal of the City of Roanoke this 29th day of December, 1999. ^~ l.fNAoA-- City Clerk C\MyFilesIdec20. wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 20th day of December, 1999, BITTLE W. PORTERFIELD, III, was reappointed as a member of the Roanoke Valley Resource Authority Board for a term ending December 13, 2003. Given under my hand and the Seal of the City of Roanoke this 29th day of December, 1999. A~ .J. ~h- City Clerk C:\MyFilesIdec20.wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 20th day of December, 1999, DAVID K. L1SK was reappointed as a member of the Roanoke Valley-Alleghany Regional Commission for a term ending December 31 , 2002. Given under my hand and the Seal of the City of Roanoke this 29th day of December, 1999. A~;,f~ City Clerk C\MyFilesIdec20. wpd COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 20th day of December, 1999, ROBERT WILLIAMS, JR., was reappointed as a member of the Blue Ridge Community Services Board of Directors for a term ending December 31 , 2002. Given under my hand and the Seal of the City of Roanoke this 29th day of December, 1999. A., J.f~. City Clerk C:\MyFilesIdec:20. wpd COMMONWEAL TH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the reCOrds thereof, do hereby certify that at a regular meeting of Council which was held on the 20th day of December, 1999, WILLARD G. LIGHT, was reappointed as a member ofthe Board of Zoning Appeals for a term ending December 31 , 2002. Given under my hand and the Seal of the City of Roanoke this 29th day of December, 1999. It... -, J. ~ 1.<. City Clerk C:\MyFiles\dec:20.wpd lit ~IT;:L CITY OF . R.OANOKE . Given under our hands and the Seal of the City of Roanoke this twentieth day of December nineteen hundred and ninety-nine. WHEREAS, Dennis R. Cronk is a real estate professional who holds the designations of Certified Commercial-Investment Member (CCIM), Certified International Property Specialist (CIPS), Counselor of Real Estate (CRE), Certified Residential Specialist (CRS), and Graduate, REALTOR@ Institute (GRI); and WHEREAS, Mr. Cronk has held leadership roles with numerous organizations and professional groups including the Fannie Mae National Advisory Council, the National Real Estate Roundtable, the National Housing Coalition, the US-China Residential Building Council, and the City of Roanoke Industrial Development Authority; and WHEREAS, Mr. Cronk has served the National Association of REALTORS@ (NAR) in a wide range of leadership positions and was instrumental in the formation of RealSelect, Inc. and Homestore. com, Inc. of Los Angeles, California, to operate, develop, expand, and promote the NAR's official internet website at REALTOR. COM; and WHEREAS, Mr. Cronk is an internationally known speaker who has lectured throughout America, Asia and Europe; he served as chair of an international trade delegation to the People's Republic of China on behalf of the National Committee on U S. and China Relations and the China Council for the Promotion of International Trade, and received an appointment by the Clinton Administration to serve as a member of the US-China Residential Building Council; and he has now earned the distinct honor of serving as President of the National Association of REALTORS@ for the year 2000. NOW, THEREFORE, I, Oavid A. Bowers, Mayor of the City of Roanoke,' Virginia, in recognition of his distinguished career and accomplishments, do hereby proclaim Monday, December 20, 1999, throughout this great All-America City, as DENNIS R. CRONK DA t: , . ~ sz>Q]J--- __ Mary F. Parker City Clerk David A. Bowers Mayor L . " DEC-17-1999 15:37 :~ .~ ROANOKE CITY MANAGER 15408531138 P.01/02 Director of Public Safety December 17. 1999 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, VA Dear Mayor Bowers and City Council: Subject: Autumn Lane. The acting city manager has asked that I share some infonnation concerning the most recent Ridgewood Park Neighborhood meeting. In coordination with the Ridgewood Park Neighborhood, we met on Tuesday, December 14, 1999, at the Ridgewood Baptist Church to talk more about development issues on Autumn Lane. Approximately twenty citizens attended this neighborhood meeting. Mr. Aubrey Butler did not attend but several other residents of Autumn Lane did attend. This meeting served as a follow-up to our initial discussion of November 19. Mr. Alv;n Nash, Executive Director of Blue Ridge Housing, facilitated this meeting. As promised in the neighborhood. Mr. Will Claytor, Director of Real Estate Evaluation, explained the appraisal process his office uses to value housing and explained how he would appraise the house being constructed at 4836 Autumn Lane. NW. Evie Lander, Ron Smith, and George Snead were present and responded to questions related to this construction. Mr. Philip Bane. the owner of the property at 4836 Autumn Lane, gave the neighborhood 8 detailed status of his construction project and assured both the citizens and city staff he would offer an open house tour of his new project once a certiftcate of occupancy has been issued. Mr. Bane also stated that future construction and development depends on how fast he is able to sell the dwellings. The President of the Ridgewood Park Neighborhood Association, Mr. Ken . Bevins. strongly encouraged citizens to work tog~er to deal with this and other issues. Mr. Bevins asked for volunteers from the neighborhood group to work on various neighborhood subcommittees to strengthen the neighborhood. Open and frank discussion occurred during this meeting. Further discussions of the construction of homes in the 4800 block of Autumn lane may occur at the next neighborhood meeting in February 2000. ~~ George C. Snead Director of Public Safety Room 354 Municipal Buildiflg 215 Church Avenue. SW. Roanoke, Virginia 24011.1584 (540) 853-2300 DEC-17-1999 15:36 15408531138 99% P.01 DEC-17-1999 15:38 ROANOKE CITY MANAGER 15408531138 P.02/02 I The Honorable David A. Bowers, Mayor and Members of City Council Page 2 December 17, 1999 cc: Acting City Manager City Attorney City Clerk Acting Building Commissioner Chief, Planning and Community Development Director of ReaJ Estate EvaJuation Alvin Nash. Executive Director, Blue Ridge Housing DEC-17-1999 15:36 15408531138 99% TOTAl P. 02 P.02 ." \ - I ""I ". ~:...~ , CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S. W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI:'Ii Deputy City Clerk December 29, 1999 File #51 Edward A. Natt, Attorney Osterhoudt, Ferguson, Natt, Aheron & Agee, p, C. P. O. Box 20068 Roanoke, Virginia 20068 Dear Mr. Natt: At a regular meeting of the Counctl of the City of Roanoke which was held on Monday, December 20, 1999, a public hearing on the request of Radford & Company that property located at 2154 McVitty Road, S. W., identified as Official Tax Nos. 5100527, 5100528, 5100534 and 5100535, be rezoned from RS-1, Residential Single Family District, to C-1, Office District, was continued until the regular meeting of Council on Tuesday, January 18, 2000, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the City Council Chamber, ~~!L Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Radford & Company, 2740 Franklin Road, S. W., Roanoke, Virginia 24014 First Virginia Bank - Southwest, P. O. Box 7585, Roanoke, Virginia 24019 Mr. and Mrs. Gene C. Comer, 5053 Gatewood Avenue, S. W., Roanoke, Virginia 24018 Oak Grove Church of the Brethren, 2138 McVitty Road, S. W., Roanoke, Virginia 24018 H P Properties, c/o Dr. Lee T. Helms, 1960 Electric Road, Roanoke, Virginia 24018 Bob R. Caudle, President, Greater Deyerle Neighborhood Association, 4231 Belford Street, S. W., Roanoke, Virginia 24018 Evelyn S. Lander, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission C:\MyFilesIdec20. wpd "\ Edward A. Natt December 29, 1999 Page 2 Ronald L. Smith, Acting Building Commissioner Charles M. Huffine, City Engineer Steven J. Talevi, Assistant City Attorney Edward R. Tucker, City Planner C: \MyFiles\dec:20. wpd CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) gS3-2541 Fax: 1540) gS3-1145 ~ARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI~ Depuly City Clerk December 22, 1999 File #79-319 Curtis J. Welcher, President Board of Directors Harrison Museum of African-American Culture 523 Harrison Avenue, N. W. Roanoke, Virginia 24016 Dear Mr, Welcher: I am enclosing four copies of Resolution No. 34612-122099 supporting tax exemption of certain property in the City of Roanoke owned by the Harrison Museum of African-American Culture, and used by it exclusively for charitable or benevolent purposes on a non-profit basis identified as Official Tax Nos. 2121725, 3012802 and 3012803. The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Please execute and return one copy of the above referenced measure to the undersigned. It will be your responsibility to contact one of the City's representatives to the 2000 Session of the General Assembly in order to introduce the appropriate bill. Sincerely, /J ",,~/.r~ Mary F. Parker; CMC/ AAE City Clerk MFP:lo Enclosure pc: The Honorable Sherman A. Holland, Commissioner of the Revenue Curtis J. Welcher December 22, 1999 Page 2 pc: The Honorable David C. Anderson, City Treasurer James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Linda S. Bass, Acting Chief, Economic Development Willard N. Claytor, Director, Real Estate Valuation Sherman M. Stovall, Acting Budget Administrator , \'\X) IvJ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34612-122099. A RESOLUTION supporting tax exemption of certain property in the City of Roanoke owned by the Harrison Museum of African American Culture, and used by it exclusively for charitable or benevolent purposes on a non-profit basis, WHEREAS, the Harrison Museum of African American Culture, (hereinafter "the Applicant") has petitioned this Council for support of a bill to be introduced at the 2000 Session of the General Assembly to exempt certain property of the Applicant from taxation pursuant to Article X, ~6(a)(6) of the Constitution of Virginia; WHEREAS, a public hearing at which all citizens had an opportunity to be heard with respect to the Applicant's petition was held by Council on December 20, 1999; WHEREAS, the provisions of subsection B of ~30-19.04, Code of Virginia (1950), as amended, have been examined and considered by the Council; WHEREAS, the Applicant agrees that the property to be exempt from taxation is certain real estate, including the land and any buildings located thereon, identified by Roanoke City Tax Map Nos. 2121725, 3012802 and 3012803, and owned by the Applicant (the "Property"), providing the Property shall be used by the Applicant exclusively for charitable or benevolent purposes on a non-profit basis; and WHEREAS, in consideration of Council's adoption of this Resolution and Council's support of a bill hereinafter described in Paragraph 1 to be introduced on behalf of the "- \ Applicant at the 2000 Session of the General Assembly, the Applicant has voluntarily agreed to pay each year a service charge in an amount equal to twenty percent (20%) of the City of Roanoke real estate tax levy, which would be applicable to the Property were the Property not exempt from such taxation, for so long as the Property is exempted from such taxation. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Council supports a bill to be introduced at the 2000 Session of the General Assembly whereby the Harrison Museum of African American Culture, a non-profit organization, seeks to be classified and designated a charitable or benevolent organization within the context of g6(a)(6) of Article X of the Constitution of Virginia, and whereby certain real estate, including the land and any building located thereon, identified by Roanoke City Tax Map Nos. 2121725, 3012802 and3012803, and owned by the Applicant, which is used by it exclusively for charitable or benevolent purposes on a non-profit basis, shall be exempt from State and local taxation. 2. In consideration of Council's adoption ofthis Resolution and Council's support of the bill described in Paragraph 1 of this Resolution to be introduced at the 2000 Session of the General Assembly, the Applicant agrees to pay to the City of Roanoke on or before October 5 of each year a service charge in an amount equal to twenty percent (20%) of the City of Roanoke real estate tax levy, which would be applicable to the Property, were the Property not exempt from such taxation, for so long as the Property is exempted from such taxation. 3. In adopting this Resolution, the Council has examined and considered the provisions of Subsection B of g30-19.04, Code of Virginia (1950), as amended, and 2 pursuant to Subsection C of the same section, Council recognizes that the Property is .. currently assessed at $64,200, representing a real property tax liability of $780.02 for the 2000-2001 tax year, and Council recommends to the General Assembly that the specific classification shall be benevolent or charitable. 4. The City Clerk is directed to forward an attested copy of this Resolution to the Commissioner of the Revenue and the City Treasurer for purpose of assessment and collection, respectively, of the service charge established by this Resolution, and to Curtis L. Welcher, President of the Harrison Museum of African American Culture 5. This Resolution shall be in full force and effect at such time as a copy, duly signed by an authoriz,ed officer of the Applicant, has been filed with the City Clerk. ATTEST: City Clerk. ACCEPTED, AGREED TO and EXECUTED by the Harrison Museum of African American Culture, this _ day of ,19_. Harrison Museum of African American Culture By Title: (SEAL) ATTEST: Secretary H:IMEASURESIr-haritax.\ 3 RECEivED CITY CLERr',S OF:, - .99 [Ie 14 P 4 :23 December 20, 1999 Report #99-58 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Request for Support for Tax Exempt Status from Harrison Museum of African American Culture I. Baclmround: A. Harrison Museum of African American Culture is the owner of certain real property located at Rutherford Avenue NW and 319, 319A, 321 and 323 Jefferson Street (Tax Map Numbers 2121725,3012802 and 3012803). This property has a real estate assessed value for 1999/2000 of $64,200, with annual taxes of $780.02. B. Harrison Museum of African American Culture petitioned City Council on October 4, 1999, requesting adoption ofa Resolution in support of the organization obtaining tax-exempt status from the General Assembly on property located in the City of Roanoke. C, City Council reauested information pertaining to the museum's market area, a schedule of activities and programs and the museum's involvement in family programs that are coordinated with other valley agencies. This information has been prepared and is included as attachments A and B. II. Current Situation: A. City Council adopted Resolution No. 30884-021892 on February 18, 1992, to establish guidelines for organizations seeking support for exemption from taxation. (See Attachment C) B. Notification of a Public Hearing to be held on December 20,1999, was advertised in The Roanoke Times on Sunday, December 12, 1999. III. Issues: A. Comoliance with City Policy. B. Lost revenue to City. C. Determination by Commissioner of Revenue. IV. Alternatives: A. City Council grants Harrison Museum of African American Culture exemption to taxation request for Council support to the 2000 General Assembly pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia. 1, Compliance with City Policy has been met through the filing of the organization's petition. (See Attachment D) 2. Loss of revenue to the City will be $624.02 dollars. Annual taxes of $780,02 are levied (tax map 2121725), $15.79 (tax map 3012802) and $12.15 (tax map 3012803) using the city's assessment rate. A twenty percent (20%) service charge will be levied by the City in lieu of real estate taxes. The 20% service charge for fiscal year 2000/2001 will be $156.00. 3. Commissioner of Revenue, Sherman A. Holland, has determined that the organization is not exempt from paying real estate taxes by classification or designation under the Code of Virginia. The IRS recognizes it as a 501@ (3) tax-exempt organization. B. City Council denies Harrison Museum of African American Culture exemption to taxation request for Council support to the 2000 General Assembly pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia, 1. Compliance with City Policy has been met through the filing of the petition. (See Attachment D) 2. Loss revenue to the City will not be an issue. 3. Determination by Commissioner of Revenue will remain unchanged. V. Recommendation: A. City Council concurs with Alternative "A" to grant the request of Harrison Museum of African American Culture for Council support of its request to the 2000 General Assembly to be designated exempt from taxation pursuant to Article X, Section 6 (a) 6 ofthe Constitution of Virginia. Respectfully submitted, 4..- ~ (&1 Jam . Ritchie Acting ity Manager mjp/ Attachments cc: Diane S. Akers, Acting Assistant Manager David C. Anderson, Treasurer Linda S. Bass, Acting Chief of Economic Development Will N. Claytor, Director Real Estate Valuation James D. Grisso, Director of Finance William M. Hackworth, City Attorney Sherman A. Holland, Commissioner of Revenue Mary F. Parker, City Clerk Sherman M. Stovall, Acting Budget Administrator ATTACHMENT "A" -- GEOGRAPHICAL AUDIENCE The mission of the Harrison Museum of African American Culture is "to research, preserve and interpret the achievements of African Americans, specifically in southwestern Virginia, and to provide an opportunity for all citizens to come together in appreciation, enjoyment and greater knowledge of African American culture". Harrison Museum's audience is primarily drawn from the cities of Roanoke and Salem, the counties of Roanoke, Bedford, Franklin, and Botetourt, and the New River Valley. The areas also extend from Highland and Augusta counties to the north and south to the North Carolina boundary, west to the West Virginia boundary and east to Nelson and Appomattox counties. ANNUAL EVENTS With its mission in mind, Harrison Museum's major programs include art and historical exhibitions. Approximately three (3) art exhibit programs, three (3) history programs and six (6) special event programs are presented each year. · The Henry Street Heritage Festival gives the museum an opportunity "to bring arts to the community" by leaving the confines of a traditional museum setting and celebrating the rich heritage and culture of the former business and entertainment district of the African American community, Henry Street (First Street N.W. Roanoke). The festival has grown to approximately 10,000 attendees. · Harrison Museum's Annual Meeting provides an "Open House" to the community, an annual report ofthe museum's services and support. · The Kwanzaa Celebration, which is based on the traditions of Africa · Soulful Christmas is provided free and open to the community to celebrate a time of giving. Each person or family is asked to bring one (1) unwrapped toy to be donated to children in need. · Dr. Martin Luther King, Jr. Day Commemorative Workshop for children 6 - 12 · Summer Arts Program available for students 11 to 18 years of age. COLLABORA TIVE EFFORTS Most programs are in-house, however, Harrison Museum does outreach programs. Harrison Museum routinely works collectively with other local museums, schools and organizations in the areas of, but not limited to, traveling exhibits, exhibit design, in-services, workshops, educational summits, receptions, advisory councils and partnering in specific projects. A few of those organizations include: · Art Museum of Western Virginia · Arts Council of the Blue Ridge · Booker T. Washington National Monument · Hollins College · Mill Mountain Theater -PAGE 2- HARRISON MUSEUM OF AFRICAN AMERICAN CULTURE COLLABORA TIVE EFFORTS (contin.) · Natural Bridge Wax Museum · Radford University · Roanoke City Schools · Roanoke College · Salem History Museum · Virginia Transportation Museum · Virginia Western Community College · Virginia's Explore Park .. n ATTACHMENT "B" HIRRlson .USIU. or IrRICln 1.IRICln CUITURI SCHEDVLE Of' EVENTS 1999 - 2000 "Wendell Scott: The Man Behind the Machine" History of Legendary Race Car Driver Wendell Scott Now through December 31, 1999 Harrison Museum History Collection January 11 thru February 25, 2000 "Our Boys" The history African American Contributions in the US Armed Forces March 1 thru October 7,2000 March 12,2000 Opening Reception "A Mission to Rescue" The History of Hunton Life Saving Crew and Rescue Squad October 20, 2000 thru April 30, 2001 ~ VISIONS 2000: Betty Clay & Will Clay Visual Artists January thru March 2000 "Words And Wisdoms" May 6 thru November 30, 2000 Sl'EC1AL EVENTS December 1999 18th Soulful Christmas Candlelight Caroling, Soulfood Dinner, Admission Fee: one (1) unwrapped new toy 6 to 8 p.m. 26th KWANZAA Celebration 6:00 p.m. -mor~- 523 Harrison Ave., N.W. · Roanoke, Virginia 24016 P.O. Box 12544 · Roanoke, Virginia 24026-2544 (540) 345-4818 · Fax (540) 345-4831 SPECIAL EVENTS continued January 2000 15th Second Annual Local NAACP Image Awards Sponsored by Harrison Museum & Fox 21/27 Lucy Addison Aerospace Magnet School Admission $25.00 17th Dr. Martin Luther King, Jr. Day Celebration Session 1 - 11 :00 a.m.; Session 2 - 1 :00 p.m. Children ages 6 to 12 February 2000 17th "In The Spirit" Featuring poetry by Greta Evans May 2000 1st Registration for Summer Art Program September 2000 30th Henry Street Heritage Festival Elmwood Park-Roanoke, VA 10 a.m to 10 p.m. December 2000 16th Soulful Christmas Candlelight Caroling, Soulfood Dinner, Admission Fee: one (1) unwrapped new toy 6 to 8 p.m. 26th KWANZAA Celebration Dec. 26th at 6:00 p.m. All EVENTS ARE SVDJECT TO CHANGE ......... i\'f-' ,... . ATTACHMENT "c" . "'- I~ THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 18th Day of February, 1992. No. 30884-021892. A RESOLUTION establishing the policy of the City with respect to supporting requests of certain non-profit organizations to exempt certain property from taxation pursuant to Article X, 56(a)(6) of the Constitution of Virginia. WHEREAS, this Council from time to time, has been requested to adopt a resolution in support of a non-profit organizations request of the General Assembly to be designated exempt from taxation pursuant to Article X, Section 6(a) (6) of the Constitution of Virginia; WHEREAS, this Council has not heretofore adopted any policy wi th respect to those organizations requests and the terms and conditions under which Council will support an organizations request for tax-exempt status; WHEREAS, a written policy will assist Council in considering whether an organization should be given Council's support of its request for tax ex.-pt status, and a written policy also will help to insure that all siailarly situated organizations are treated unifoJ:lllYJ THBRBFOU, 81 IT RESOLVED by the Council of the City of Roanoke a. follow.: 1. That effective March 1, 1992, a. a condition to receiving a resolution fro. Council supporting it. request of the General Asseably to be designated exempt fro. taxation pursuant to Article ... ,. X, Secti~n 6(a)(6) of the Constitution of Virginia, all organization. mu.t: (a) reque.t a written determination from the Commissioner of revenue whether the organization is tax-exempt by classification or designation under the Code of Virginia; (b) notify the City Clerk, in writing, of the organization's intent to seek new or additional space for its activities, such notice shall be given 45 day. prior to the organization's entering into any contract for the purchase of real property for which it intends to seek tax-exempt designation; (c) agree to pay to the City an annual .ervice charge in an amount equal to twenty percent (20') of the City of Roanoke real estate tax levy, which would be applicable to the real property of the organization, in the City of Roanoke, were the organization not exempt from such taxation, for so long a. the organization'. real property is exempted from State and local taxation; (d) submit to the City Manager detailed an.wer. to the qu..tion. ..t forth in .ub..ction B of 530-19.04 of the Code of Virginia (1950), a. ...nded, .uch an.wer. mu.t be .ubaitted no lat.r than November 15 in order to receive a re.olution to be considered by the n.xt ....ion of the Gen.ral As.embly; and (e) file a p.tition for tax-exempt .tatu._ with City Council at l.a.t .ixty (60) day. in advanc. of the fir.t day of the n.xt ....ion of the Gen.ral A..eably. 2. If the Council adopt. a re.olution .upporting an organization'. requ..t of the General A...ably, and the reque.t i. granted a (a) tbe value of all ex.mpted tax.. .hall be deducted frOll any funding provided by the City to the organization, and (b) the Co..i..ioner of R.venue and the Offic. of Real E.tat. Valuation will monitor the tax-.x.mpt .tatus of the property through the u.. ofl (1) bi.nnial application for tax-.x.mption; and " (2) regular use compliance checks by the Office of Real Estate Valuation. ATTEST: City Clerk. -f'+-. '" Attachment "A" I~ THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA, The 18th Day of February, 1992. No. 30884-021892. A RESOLUTION establishing the policy of the City with respect to supporting requests of certain non-profit organizations to exempt certain property from taxation pursuant to Article X, 56(a)(6) of the Constitution of Virginia. WHEREAS, this Council from time to time, has been requested to adopt a resolution in support of a non-profit organizations request of the General Assembly to be designated exempt from taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia; WHEREAS, this Council has not heretofore adopted any policy wi th respect to those organizations requests and the terms and conditions under which Council will support an organizations request for tax-exempt status; WHEREAS, a written policy will assist Council in considering whether an organization should be given Council's support of its request for tax ex-.pt status, and a written policy also will help to in.ure that all siailarly situated organization. are treated uniforalYI THEUra.., S8 1'1' RESOLVED by the Council of the Ci ty of Roanoke a. follow.: 1. That effective March 1, 1992, a. a condition to receiving a resolution fro. Council supporting it. request of the General A.seably to be designated exempt froa taxation pursuant to Article X, Section 6(a)(6) of the Constitution of Virginia, all organizations must: (a) request a written determination from the Commissioner of revenue whether the organization is tax-exempt by classification or designation under the Code of Virginia; (b) notify the City Clerk, in writing, of the organization's intent to seek new or additional space for its activities, such notice shall be given 45 days prior to the organization's entering into any contract for the purchase of real property for which it intends to seek tax-exempt designation; (c) agree to pay to the City an annual service charge in an amount equal to twenty percent (20t) of the City of Roanoke real estate tax levy, which would be applicable to the real prop.rty of the organization, in the City of Roanok., were the organization not exempt from such taxation, for so long a. the organization'. real property is exe~pted from State and local taxationJ (d) submit to the City Manag.r detailed answer. to the questions ..t forth in .ubs.ction B of S30-19.04 of the Cod. of Virginia (1950), a. amended, such an.wers must be submitted no later than November 15 in order to receive a re.olution to be considered by the n.xt session of the Gen.ral Ass.mbly; and (e) file a p.tition for tax-exempt statu._ with City Council at least sixty (60) day. in advanc. of the fir.t day of the n.xt ....ion of the Gen.ral As.emb1y. 2. If the Council adopt. a r..olution .upporting an organization'. reque.t. of the Gen.ra1 As.embly, and the request is granted I (a) ~ value of all exempted tax.. .ha1l be deducted frOll any funding provided by the City to the organization, and (b) the C~..ion.r of R.venu. and the Offic, of Real E.tat. Valuation will monitor the tax-.x.mpt statu. of the property through the u.. ofa (1) biennial application for tax-.xemption; and (2) regular use compliance checks by the Office of Real Estate Valuation. ATTEST: City Clerk. ATTACHMENT "n" - VIRGINIA.: IN THE COUNCIL OF THE CITY OF ROANOKE RE: PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION FROM TAXATION OF CERTAIN PROPERTY PURSUANT TO ARTICLE X, SECTION 6 (a)(6)OF THE CONSTITUTION OF VIRGINIA TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF ROANOKE: 1. Your Petitioner, Harrison Museum of African American Culture in the City of Roanoke, 523 Harrison Avenue NW; Roanoke, Virginia 24016, a Vriginia, non-stock, not for profit corporation is the owner of certain real property located at Rutherford Ave NW; 319 Jefferson Street and 319A; and 321 Jefferson Street and 323 in the City of Roanoke, Virginia, which properties is City of Roanoke Tax #2121725,3012802 & 3012803. 2. Your Petitioner desires to be an organization designated by a section within Article 4, Section 58.1-3650 et seq. of the 1950 Code of Virginia, as amended, in order th.t the referenced real estate, to be used exclusively for charitable and benevolent purposes in responding to the purpose of research, preserve and interpet th~ achievements of African Americans, specifically in Western Virginia, be exempt from taxation under the provisions of Article X, Section 6 (a)(6) of the Constitution of Virginia so long as your Petitioner is operated not for profit and the property so exempted is used in accordance with the purpose for which your Petitioner is classified. 3 . Your petitioner agrees to pay to the City of Roanoke an annual service charge equal to twenty percent (20%) of the City of Roanoke tax levy, which would be applicable to this real estate, were our organization not be tax exempt, for so long as this tax exemption continues. 4. Your Petitioner respectfully requests that the Council of the City of Roanoke adopt a resolution in accordance with the requirements of Section 30-19 04 (B) of the 1950 Code of Virginia, as amended, after holding a public hearing with respect thereto where citizens shall have an opportunity to be heard in order that legislation involving the designation of property to be exempted from taxation pursuant to Article X, Section 6 (a)( 6) of the Constitution of Virginia may be adopted by by the Council of the City of Roanoke. In Compliance with Section 30-19.04 (B) the following questions are submitted for consideration: 1. Whether the organization is exempt from taxation pursuant to Section 501 (c)(3) of the Internal Revenue Code of 1954. (A) Your Petitioner is exempt from taxation pursuant to Section 501 (c)(3) of the Internal Revenue Code of 1954. 2. Whether a current annual alcoholic beverage license for serving alcoholic beverages has been issued by the- Alcohol Beverage- Control Board to such organization for such use on such property. (A) No alcoholic beverage license has been or will be requested or issued for use on the referenced properties. 3. Whether any director or officer of the organization has been paid compensation in excess of reasonable allowances for salaries or other compensation for personal services which such director or officer actually renders. (A) No director or officers or your Petitioner are paid compensation in excess of reasonable allowances for salaries Of other compensation for personal services actually rendered. Your Petitioner has four salaried employees of whom one is a director. 4. Whether any part of the net earnings of such organization inures to the benefit of any individual and whether any significant portion of the services provided by such organization is generated by funds received by donations, contributions or local, state or federal grants. As used in this subsection donations shall include the providing of ~. personal services or the cQntribution of in kind or other material services. (A) No part of the net earnings of your Petitioner inures to the benefit of any individual. Your Petitioner provides services primarily through the generation of local grants, donations and contributions. 5. Whether the organization provides services for the common good of the public. (A) Your Petitioner provides services for the common good of the public in as much as it provides research, preservation and interpretation of the achievements of African Americans, specifically in Western Virginia, and provide an opportunity for all citizens to come together in appreciation, enjoyment, and gr,eater knowledge of Afiican American culture. 6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting to inHuence-legislation and whethe, the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public office. (A) Your Petitioner is not involved in propaganda, influencing legislation or any political campaign on behalf of any candidate for public office. 7, No rule, regulation, policy or practice of the organization discriminates on the basis of religious conviction, race, color, sex or national origin. (A) No rule, regulation, policy or practice of your Petitioner discriminates on the basitl of religious conviction, race, color, sex or national origin. 8. The revenue impact to the locality and its taxpayers of exempting the property . (A) No significant impact is anticipated as a result of the exemption. Note: A copy of this Petition is being delivered this day to the City Manager of the City of Roanoke, Virginia. ,_F ',,;.. " WHEREFORE, your Petitioner, Harrison Museum of African American Culture, respectfully requests to the Council of the City of Roanoke (1) that a resolution be adopted pursuant to Section 30-19.04 of the Code of Virginia stating the provisions of subsection B of that Code section have been examined and considered in conjunction with this petition seeking the designation of property to be exempted from taxation pursuant to Article X, Section 6 (a)(6) of the Constitution of Virginia at a public hearing at which citizens have had an opportunity to be heard and (2) that a recommendation be made to the General Assembly of Virginia that the real property of your Petitioner be designated by a Section within Article IV, Section 58.1-3650 et seq. exempting this real property of your Petitioner from taxation so long as YOQr Petitioner is operated not for profit and the property so exempt is used for the particular purposes of providing service to the community of Western Virginia. Respectfully Submitted this 15th day of September 1999 HARRISON MUSEUM OF AFRICAN AMERICAN CULTURE By: ~ ~ AAI~ Its "(;7"~ 0 f7F' D,,~e-cToM President CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) R53-2541 Fax: (540)R53-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKIN Deputy City Clerk December 7, 1999 File #79-319 Curtis J. Welcher, President Board of Directors Harrison Museum of African American Culture 523 Harrison Avenue, N. W. Roanoke, Virginia 24016 Dear Mr, Welcher: Pursuant to instructions of the Council of the City of Roanoke, I have advertised a public hearing for Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the request ofthe Harrison Museum of African American Culture for exemption from taxation of certain real property located in the City of Roanoke. For your information, I am enclosing copy of a notice of the public hearing. Please review the document and if you have questions, you may contact William M. Hackworth, City Attorney, at 853-2431. It will be necessary for you, or your representative, to be present at the December 20 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, 9 R ^' ~- t.A - -- ~ . Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure ~~ NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at its regular meeting to be held on December 20, 1999, commencing at 7:00 p.m" in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia on the question of adoption ofa resolution pursuant to ~30-19.04, Code of Virginia (1950), as amended, on the request of Harrison Museum of African American Culture for designation of property to be exempted from taxation. The real property for which exemption is requested is owned by the Harrison Museum of African American Culture and consists of parcels bearing Tax Map Nos. 2121725,3012802 and 3012803, and currently has an assessed value of$ 64,200 and the current real estate tax assessment for this property is $ 780.02. Citizens shall have the opportunity to be heard and express their opinions on said matter. GIVEN under my hand this -1hh. day of December, 1999. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Sunday, December 12, 1999. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:IAMJSCIn-harritax THE ROANOKE TIMES AD Number: /31/15';).. Publisher's Fee $ Of (. , L/ ADDRESS: C(ft of i?oat'\.o~~ c I fJ r K "5 ~ f F I ( .e f/1IJ ( l( fJ Il (" K~ ( ;1.15 (!jllt yc?r A-ve- . 7<o~ k R / tI A ;;Z If (;) If AFFIDA VIT OF PUBLICA nON I, (the undersigned), an authorized representative of the Roanoke Times, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: RUN DATES: DeceVt\.bt8f I ~ I , q qq ~ ' Witness, this tip day of~~ I 1999 m(}AV~ (jJ~. ~Authonzed SIgnature) ~ountYOf ~ . ~~O:;\'I:';:'I1.'8''3iO 01 U {J (k/,AIUJJ........ lOin to '1";::1 5ut~GGr;:;'~,~j t...t:"".l r.1'~ ~.">~.... 1f.JJ1-.- d o ~ .I1tM ~,.. ...,'v,.... .,L.r~....:;) ay ~rCL. ~. \~J.~~i:l~':j il:1:1 oi;;~;,,1 GGal. - ----u . r.~C!:.uy PubHc My Commission Expires May 31. 2001 RECEIvED CI T Y C L E R 1\:; (; Fe" ! r .99 lIC 16 A10 :15 NOl1CE OF I'tMllC IlEARING' NolIce is lIeNIiy __ lfIatY. ~eo.m:. ~"a ~.,./: '-lnI at Its ........ to be held on December ;19.. . 1999, conune.w.c at 7~ ~"~=:"~f 215 Church ~ s.w,ej, Roanake, \IIrIlnIa on "~t lion at acIOpIIon at a ~, pujSUant to f3Q-19.04, ~j elf \IIrIlnIa (1950), as..,..;"pw :.::... "at"'::n at ~ CuIlunt for deIielalIon at ~ erty to be exempted ~ taulIon. -.- The .... property for ...., ex8fllPtIon Is requested :.... 0MIlld by .. HMfeonMulelMf'l' of NItc:8n .w.tcen CuIlunt end c:on.Ists elf pan:els bealInC Tax Map Nos. 2121725, . 3012802 end 3012803,. end c,urrentIy has' en -.ed VlIlue elf $64,200 end the .....' ... .., estal8 tax __ =.02~ this property ~~. ewz.. shaU '- the~, ::.:.::... -: sa-:'~" GIVEN under" my hand 1IIis ~ day at December, 1999. ; _ ~ . MaIy~~ ~ I (131:52) :'~ Affadavit of Publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - +'00 - JA~ ~ 0- -P- 5 ~ 1-4 - - - - - - - - - - - - I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I The Roanoke Times Roanoke, Virginia ROANOKE CITY CLERK'S 215 CHURCH AVE SW RM ATT: MARY PARKER, CL ROANOKE VA 24011 REFERENCE: 80023382 01311152 Harrison NOTICE OF PUBLIC HE State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: ~oun~'Of ~~ , Commonv;(;z,!thJSIJteof l) ~.~ 'NOm to and wo:::cr;i;l,M bG:o~a 1":10 j':;s d=.y ~jtno"' my hand DwJ of,;~;al ~,"aJ. . Notal)' Public My Conrnlssfon Expires May 31, 2001 PUBLISHED ON: 12/12 TOTAL COST: FILED ON: 91.14 12/15/99 RECEi'EC CiTY r" :, "c NOTICE Of PUBUC HEARlNC{,rt NotIce .. hereby i&Mfl. ttwl "- City CouncIl at the City ~ Roenoke will hOld . public hNItnC at Its ........... meednI- to be hetd on December 29.. 1999, oommenciI1I .-: 7:00 p.m., In the Council CMmbers. 4th Roar, MuniclpM BUIdI....T 216 Chlll'd\ AWll'iUe, S.W;",' RolInoke, ~Ia on the quW" tIon of..toptton of'e ........'!; pursuant to 130-11.04, Cocti,~. of V\IFUI (1950), _ ~:I' ed,onthereq_,at~<b MuIeUm at NrIc8n ~j) CUJturefor~rrf~l~ erty to be exemt)tecl fnMaiJ tMIIdon. ",nl 1llerNIprapertyfor ~~ exemption il requested, ~;~ owned by the HerMon Museum of ArrtCen American cutture end conSIsts Of percett beMlnt; rex Map NOI.' 2121725, 3012802 Irtd 3012803, end currently he. en 1II~.1 YIlIue of $64,200 tuKI the cur:J rentiul8St8t8t11x__ ment for thll property II $780.02. : CltIz8nS shell have the opportu. nIty to be he81'd Itt'ld ~"i their opInIons,on uld,mattet..,,,) GIVEN under my hllnithlS 12tft,n d8y or December, 1999...".. MaryF.P.-kelV'. I Cltyaerkj (13111U) ,'.Ji 'J<J6 - - - - - - - - - - - - -- -- -- - - - - -- -- - - -- -- - - - - -- - - - - -- - - - - - -+- - - - - - - - - - - -- -- - - -- - - - - - - -- ~~g~~~---------- ,- CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W, Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) g53-2541 Fax: (540) g53-1145 MARY F. PARKER, CMC/AAE City Clerk SANDRA H. EAKI:'Ii Deputy Clly Clerk December 22, 1999 File #79-243 Janet D. Nelson, President Board of Directors The League of Older Americans, Inc. P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Nelson: I am enclosing four copies of Resolution No. 34613-122099 supporting tax exemption of certain property in the City of Roanoke owned by The League of Older Americans, Inc., and used by it exclusively for charitable or benevolent purposes on a non-profit basis identified as Official Tax Nos. 1113203 and 1113204. The abovereferenced measure was adopted by the Council ofthe City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Please execute and return one copy of the above referenced measure to the undersigned. It will be your responsibility to contact one of the City's representatives to the 2000 Session of the General Assembly in order to introduce the appropriate bill, Sincerely, 0 /lA I) /- ~ ~ ~ , '\ ~ 7. - -- Mary F. Parker, CMC/AAE City Clerk MFP:lo Enclosure pc: The Honorable Sherman A. Holland, Commissioner of the Revenue The Honorable David C. Anderson, City Treasurer -" Janet D. Nelson December 22, 1999 Page 2 pc: James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Linda S. Bass, Acting Chief, Economic Development Willard N. Claytor, Director, Real Estate Valuation Sherman M, Stovall, Acting Budget Administrator ~~ ~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 20th day of December, 1999. No. 34613-122099. A RESOLUTION supporting tax exemption of certain property in the City of Roanoke owned by The League of Older Americans, Inc., and used by it exclusively for charitable or benevolent purposes on a non-profit basis. WHEREAS, The League of Older Americans, Inc., (hereinafter "the Applicant") has petitioned this Council for support of a bill to be introduced at the 2000 Session of the General Assembly to exempt certain property of the Applicant from taxation pursuant to Article X, g6(a)(6) of the Constitution of Virginia; WHEREAS, a public hearing at which all citizens had an opportunity to be heard with respect to the Applicant's petition was held by Council on December 20, 1999; WHEREAS, the provisions of subsection B of g30-19 .04, Code of Virginia (1950), as amended, have been examined and considered by the Council; WHEREAS, the Applicant agrees that the property to be exempt from taxation is certain real estate, including the land and any buildings located thereon, identified by Roanoke City Tax Map Nos. 1113203 and 1113204, and owned by the Applicant (the "Property"), providing the Property shall be used by the Applicant exclusively for charitable or benevolent purposes on a non-profit basis; and WHEREAS, in consideration of Council's adoption of this Resolution and Council's support of a bill hereinafter described in Paragraph I to be introduced on behalf of the "\ Applicant at the 2000 Session of the General Assembly, the Applicant has voluntarily agreed to pay each year a service charge in an amount equal to twenty percent (20%) of the City of Roanoke real estate tax levy, which would be applicable to the Property were the Property not exempt from such taxation, for so long as the Property is exempted from such taxation. THEREFORE, BE IT ORDAINED by the Council ofthe City of Roanoke as follows: 1. Council supports a bill to be introduced at the 2000 Session of the General Assembly whereby The League of Older Americans, Inc., a non-profit organization, seeks to be classified and designated a charitable or benevolent organization within the context of 96(a)(6) of Article X of the Constitution of Virginia, and whereby certain real estate, including the land and any building.located thereon, identified by Roanoke City Tax Map Nos. 1113203 and 1113204, and owned by the Applicant, which is used by it exclusively for charitable or benevolent purposes on a non-profit basis, shall be exempt from State and local taxation. 2. In consideration of Council's adoption of this Resolution and Council's support of the bill described in Paragraph 1 of this Resolution to be introduced at the 2000 Session of the General Assembly, the Applicant agrees to pay to the City of Roanoke on or before October 5 of each year a service charge in an amount equal to twenty percent (20%) of the City of Roanoke real estate tax levy, which would be applicable to the Property, were the Property not exempt from such taxation, for so long as the Property is exempted from such taxation. 3. In adopting this Resolution, the Council has examined and considered the provisions of Subsection B of 930-19.04, Code of Virginia (1950), as amended, and 2 ,... " pursuant to Subsection C of the same section, Council recognizes that the Property is currently assessed at $109,400, representing a real property tax liability of $1,329.20 for the 2000-2001 tax year, and Council recommends to the General Assembly that the specific classification shall be benevolent or charitable. 4. The City Clerk is directed to forward an attested copy ofthis Resolution to the Commissioner of the Revenue and the City Treasurer for purpose of assessment and collection, respectively, of the service charge established by this Resolution, and to Mrs. Janet D. Nelson, President of The League of Older Americans, Inc. 5. This Resolution shall be in full force and effect at such time as a copy, duly signed by an authori~d officer of the Applicant, has been filed with the City Clerk. ATTEST: City Clerk. ACCEPTED, AGREED TO and EXECUTED by The League of Older Americans, Inc., this _ day of , 19_ THE LEAGUE OF OLDER AMERICANS, INC. By Title (SEAL) ATTEST: 3 H:\MEASURESIr-loatax.1 RECEivED C'..ITY Ct. ED!'::;. nFf'; L ,\ ,," " . . "99 [Ie 16 AlO : 1 2 December 20, 1999 Report #99-60 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Council Members: Subject: Request for Support for Tax Exempt Status from The League of Older Americans, Inc. (LOA Area Agency on Aging) I. Backe:round: A. The League of Older Americans. Inc. (LOA Area Agency on Aging) is the owner of certain real property located on Campbell Avenue, SW (Tax Map Numbers 1113203 and 1113204) which was acquired on August 18, 1999. This property has a real estate assessed value for 1999/2000 of $109,400, with annual taxes of$1,329.20. B. The League of Older Americans. Inc. (LOA Area Agency on Aging) petitioned City Council on October 4, 1999, requesting adoption of a Resolution in support of the organization obtaining tax-exempt status from the General Assembly on property located in the City of Roanoke. II. Current Situation: A. City Council adopted Resolution No. 30884-021892 on February 18, 1992, to establish guidelines for organizations seeking support for exemption from taxation. (See Attachment A) B. Notification of a Public Hearing to be held on November 15,1999, was advertised in The Roanoke Times on Sunday, November 7, 1999. However, LOA rescinded its petition so that a parking lot could be added to the request. In the original tax-exemption petition, the executive director was not aware that the adjoining parking lot is taxed separately. A public hearing addressing the amended request was advertised in The Roanoke Times on Sunday, December 4, 1999. III. Issues: A. Compliance with City Policy. B. Loss of Revenue to City. C. Determination by Commissioner of Revenue. IV. Alternatives: A. City Council grants The League of Older Americans, Inc. exemption to taxation request for Council support to the 2000 General Assembly pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia. 1. Compliance with City Policy has been met through the filing of the organization's petition. (See Attachment B) 2. Loss of Revenue to the City will be $1,329.20 in property taxes. Prior to the sale to The League of Older Americans, Inc., (LOA Area Agency on Aging), the property was owned by Calvary Baptist Church, therefore, the real estate was exempted from taxes. Annual taxes on the property are levied at $1,259,95 (tax map 1113203) and $69.25 (tax map 1113204) using the city's assessment rate. A twenty percent (20%) service charge will be levied by the City in lieu of real estate taxes. The 20% service charge for fiscal year 2000/2001 will be $265.84. 3. Commissioner of Revenue, Sherman A. Holland, has determined that the organization is not exempt from paying real estate taxes by classification or designation under the Code of Virginia. The IRS recognizes it as a 501@ (3) tax-exempt organization. B. City Council denies The League of Older Americans, Inc. exemption to taxation request for Council support to the 2000 General Assembly pursuant to Article X, Section 6 (a) 6 of the Constitution of Virginia. 1. Compliance with City Policy has been met through the filing of the petition, (See Attachment B) 2. Loss of Revenue will not be an issue. 3. Determination by Commissioner of Revenue will remain unchanged. V. Recommendation: A. City Council concurs with Alternative "A" to grant the request of The League of Older Americans, Inc. (LOA Area Agency on Aging) for Council support of its request to the 2000 General Assembly to be designated exempt from taxation pursuant to Article X, Section 6 ( a) 6 of the Constitution of Virginia. Respectfully submitted, ~ J s D. Ritchie Ac' City Manager mJp Attachments cc: Diane S. Akers, Acting Assistant Manager David C. Anderson, Treasurer Linda S. Bass, Acting Chief of Economic Development Will N. Claytor, Director Real Estate Valuation James D. Grisso, Director of Finance William M. Hackworth, City Attorney Sherman A. Holland, Commissioner of Revenue Mary F. Parker, City Clerk Sherman M. Stovall, Acting Budget Administrator :\'1"-' ~ '- Ii t: tachment "A" IN THE COUNCIL FOR THE CITY OF ROANOKE . , VIRGINIA, The 18th Day of February, 1992. No. 30884-021892. A RESOLUTION establishing the policy of the City with respect to supporting requests of certain non-profit organizations to exempt certain property from taxation pursuant to Article X, 56(a)(6) of the Constitution of Virginia. WHEREAS, this Council from time to time, has been requested to adopt a resolution in support of a non-profit organizations request of the General Assembly to be designated exempt from taxation pursuant to Article X, Section 6 (a) (6) ot the Constitution of Virginia; WHEREAS, this Council ha. not heretotore adopted any policy wi th respect to those organization. request. and the terms and condition. under which Council will support an organizations request tor tax-exempt status; WHEREAS, a written policy will as.i.t Council in considering whether an organization should be given Council'. support of its reque.t tor tax exe.pt .tatu., and a written policy al.o will help to in.ure that all .iailarly situated organization. are treated unitorwaly, 'l'HBUWOD, 81 IT RESOLVED by the Council ot the City of Roanoke a. follow.: 1. That effective March I, 1992, a. a condition to receiving a re.olution fro. Council supporting ita reque.t of the General A.seably to be de.ignated exempt fro. taxation pursuant to Article . """ X, Secti~n 6(a)(6) ot the Constitution ot Virqinia, all organization. must: (a) request a written determination from the Commissioner ot revenue whether the orqanization is tax-exempt by classitication or de.iqnation under the Code ot Virqinia; (b) notify the City Clerk, in writinq, ot the organization's intent to seek new or additional space tor its activitie., such notice shall be qiven 45 days prior to the orqanization's enterinq into any contract for the purchase ot real property for which it intends to seek tax-exempt desiqnation; (c) aqree to pay to the City an annual service charqe in an amount equal to twenty percent (20') ot the City ot Roanoke real estate tax levy, which would be applicable to the real property ot the organization, in the City of RoanOke, were the organization not exempt tro. .uch taxation, for so long a. the organization'. real property is exe.pted tro. State and local taxation, (d) subait to the City Manager detailed an.wer. to the que.tion. .et forth in sub.ection B of 530-19.04 ot the Code of Virginia (1950), a. _nded, such an.wer. mu.t be sublaitted no lat.r than November 15 in order to r.c.ive a r..olution to be con.idered by the next se..ion of the General As.eably; and (e) file a petition tor tax-.x.mpt statu._ with City Council at l.a.t sixty (60) day. in advance of the fir.t day of the n.xt ....ion of the General As.8llbly. 2. If the Council adopt. a r..olution supportinq an organizatioa'. reque.t of the General As.8llbly, and the request is grantecl. (a) tM value of all ex..pted taxe. .hall be deducted fnll any funding provided by the City to the organiaation, and ~ (b) the C~..ioner of R.venue and the Office of Real E.tate Valuation will monitor the tax-ex.-pt status of the property through the u.e of. (1) biennial application for tax-exe.ption; and (2) regular use compliance checks by the Ottice ot Real Estate Valuation. ATTEST: City Clerk. ATTACHMENT "B" VIRGINIA: IN THE COUNCIL OF THE CITY OF ROANOKE RE: PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION FROM TAXATION OF CERTAIN PROPERTY PURSUANT TO ARTICLE X, SECTION 6 (A)(6) OF THE CONSTITUTION OF VIRGINIA. TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF ROANOKE: 1. Your Petitioner, The. League of Older Americans, Inc. (LOA Area Agency on Aging); Roanoke, Virginia, a non-stock, not for profit corporation has purchased certain real property located at tax map nwnbers 1113203 and 1113204 in the City of Roanoke, Virginia, which property was owned by Calvary Baptist Church and therefore has been tax exempt. 2. Your Petitioner desires to be an organization designated by a section within Article 4, Section 58.1-3650 et seq. of the Code of Virginia as amended, in order that the referenced real estate, to be used exclusively for charitable and benevolent purposes by providing services to older citizens, be exempt from taxation under the provision of Article X, Section 6(a)(6) of the Constitution of Virginia so long as Petitioner is operated not for profit and the property so exempted is used in accordance with the purpose for which your Petitioner is classified. 3. Your petitioner agrees to pay to the City of Roanoke an annual service charge equal to twenty percent (20%) of the City of Roanoke tax levy, which would be applicable to this real estate, were our organization not be tax exempt, for so long as this tax exemption continues. 4. Your Petitioner respectfully requests that the Council of the City of Roanoke adopt a resolution in accordance with the requirements of Section 30-19.04 (B) of the 1950 Code of Virginia, as amended, after holding a public hearing with respect thereto where ---- citizens shall have an opportunity to be heard in order that legislation involving the designation of property to be exempted from taxation pursuant to Article X, Section 6 (a)(6) of the Constitution of Virginia may be presented to the General Assembly of Virginia. In Compliance with Section 30-19.04 (B) the following questions are submitted for consideration: 1. Whether the organization is exempt from taxation pursuant to Section 501 (c)(3) of the Internal Revenue Code of 1954. (A) Your Petetioner is exempt from taxation pursuant to Section 501 (c)(3) of the Internal Revenue Code of1954. 2. Whether a current annual alcoholic beverage license for serving alcoholic beverages has been issued by the Alcoholic Beverage Control Board to such organization for such use on such property. (A) No alcoholic beverage license has been or will be requested or issued for use on the referenced property. 3, Whether any director or officer of the organization has been paid compensation in excess of reasonable allowances for salaries or other compensation for personal services which such director or officer actually renders. (A) No officers or directors of your Petitioner are paid compensation in excess of reasonable allowances for salaries or other compensation for personal services actually rendered. 4. Whether any part of the net earnings of such organization inures to the benefit of any individual and whether any significant portion of the services provided by such organization is generated by funds received by donations, contributions or local, state or federal grants. As used in this subsection donations shall include the providing of personal services or the contribution of in kind or other material servIces. (A) No part of the net earnings of your Petitioner inures to the benefit of any individual and the majority of the services provided by your Petitioner is generated by local, state and federal funds. In addition, your Petitioner receives funds from foundations, two United Ways, and from donations and contributions. "'" 5. Whether the organization provides services for the common good of the public. (A) Your Petitioner provides services for the common good of the public in as much as it provides direct and contracted services to older citzens to promote independence and dignity, such as Meals on Wheels, vital services transportation and 23 other services. 6. Whether a substantial part of the activities of the organization involves carrying on propaganda, or otherwise attempting, to influence legislation and whether the organization participates in, or intervenes in, any political campaign on behalf of any candidate for public oJ lice. (A) Y our P~titioner is not involved in propaganda, influencing legislation or any political campaign on behalf of any candidate for public office. 7, No rule, regulation, policy or practice of the organization discriminates on the basis of religious conviction, race, color, sex or national origin. (A) No rule, regulation, policy or practice of your Petitioner discriminates on the basis of religious conviction, race, color, sex or national origin. 8. The revenue impact to the locality and its taxpayers of exempting the property. (A) No significant impact is anticipated as a result of the exemption since the building has been owned by Calvary Baptist Church for 21 years, and as a church, is tax exempt. 9. Any other criteria, facts and circumstances which the governing body deems pertinent to the adoption of such resolution. (A) Your Petitioner has served as the area agency on aging for Virginia's Fifth Planning District since 1972 and has offered a full range of unduplicated services to the population of senior adults who are lonely, isolated and/or are homebound, to allow them to remain at home as long as possible. WHEREFORE, your Petitioner, the League of Older Americans, Inc (LOA Area Agency on Aging, Inc.) respectfully requests to the Council of the City of Roanoke (1) that a resoultion be adopted pursuant to Section 30-19.04 of the Code of Virginia stating the provisions of subsection B of that Code section have been examined and considered in conjunction with this petition seeking the designation of property to be exempted from '\.. taxation pursuant to Article X, Section 6 (a)(6) of the Constitution of Virginia at a public hearing at which citizens have had an opportunity to be heard and (2) that a recommendation be made to the General Assembly of Virginia that this real property of your Petitioner be designated by a Section within Article IV, Section 58.1-3650 et seq. Exempting this real property of your Petitioner from taxation so long as your Petitioner is operated not for profit and the property so exempt is used for the particular purposes of providing services for the elderly. Respectfully Submitted this 27th day of September, 1999 LOA Area Agency on Aging, Inc~ l"\ By: J::./- ~ Its oard President By: L- r!y(J.tl-~ Its Executive Director ftrr.w-J~J. 1\lw.~~ \Ut l,'11 ~ ~~.t1. ~....,..~~~""'n ""'~.'r".J) ...... 4!~:,/ L..~ \J; ~f 'j i ,~'.':::,'. ". ../ :' Ro~n('J.( '. . ':,,,'p '\f u ~ _,;'.. ., ,.,.'...' <-,. [COnlJl1llC lJtVGiOprllf::nt qqOOl21QO PG 0 0 0 t AU 18 ~ . G R.11I'h,A- THIS DEED NOT SUBJECT TO RECORDA~I8N TAX PURSUANT TO CODE OF VIRGINIA, 1950, AS AMENDED, SECTION 58.1-811.C.~) ROANOKE CITY TAX MAP NOS. 1113203 & 1113204. THIS DEED, made and entered into this 4th day of August, 1999 by and between Warren L. KINSEY, William R. BELL, SR., Evelyn L. LEWIS, and Herbert McBRIDE, Trustees of Calvary Baptist Church, Grantors, parties of the first part, and League of Older Americans, Inc., a Virginia tax-exempt corporation, Grantee, party of the second part; :W I T N E SSE T H: THAT FOR AND IN CONSIDERATION of the sum of ONE DOLLAR ($1.00) cash in' hand paid by the party of the second part to the parties of the first part, and other good and valuable consideration, the receipt of which is hereby acknowledged, the parties of the first part do hereby GRANT, BARGAIN, SELL and CONVEY, with Covenants of Special Warranty of Title, unto League of Older Americans, Inc., a Virginia tax-exempt corporation, all those certain lots or parcels of land lying and being situate in the City of Roanoke, State of Virginia, and more particularly described as follows, to-wit: CARTER. BROWN & OSBORNE. P.C. ROANOKE. VIRGINIA See Attached Exhibit "An This conveyance is made subject to all easements, 1 '. PG 0 0 0 2 AU 18 g: restrictions, and conditions of record affecting the hereinabove described property. WITNESS the following signatures and seals: TRUSTEES OF CALVARY BAPTIST CHURCH - By, IJJ~ c;J. /~ Warren L. Kinsey By: ~~ .p ;(2~~t2, A. William R. Bell, Sr. By: GJ~ t f~.'.J Evelyn L. Lewis BY:~J, 7?f~ ~ erbert McBride (SEAL) ( SEAL) (SEAL) (SEAL) STATE OF VIRGINIA AT LARGE CITY/GeUNrl OF ROANOK~, TO-WIT: The foregoing instrument was acknowledged before me this /2.-i!l day of Av&"vo:s \' , 1999, by Warren L. Kinsey, Trustee of Calvary Baptist Church. My commission expires: MA'{.3 \.. 2000 ~X.(j~ Notary Public CARTER. BROWN & OSBORNE, PC. ROANOKE, VIRGINIA 2 CARTER, BROWN & OSBORNE. P.C ROANOKE, VIRGINIA PG 0 0 0 3 au 181:' STATE OF VIRGINIA AT LARGE CITYjOOU!:-Q!'1" OF ~OANO"i:, TO-WIT: The foregoing instrument was acknowledged before me this 12..~ day of _AJ~vsI-__, 1999, by William R. Bell, Sr. , Trustee of Calvary Baptist Church. My commission expires: M A...( 2> \) 2-000 ~'o<.0~~ Notary Public STATE OF VIRGINIA AT LARGE CITY jgOilll'f"': OF ~~o KE:... , TO-WIT: The foregoing instrument was acknowledged before me this \~~ day of \\~-b , 1999, by Evelyn L. Lewis, Trustee I I I II of Calvary Baptist Church. My commission expires: ~ ~"t> ) )..Dc I N~li~~ STATE OF VIRGINIA AT LARGE CITYj~OF 'KoANDK.c, TO-WIT: The foregoing instrument was acknowledged before me this Il~ day of Av&..v-s-( , 1999, by Herbert McBride, Trustee of Calvary Baptist Church. 3 PG 0 0 0 4 AU I 8 g: My commission expires: ,~~x, 'f~~ Notary Public CARTER, BROWN & OSBORNE. PC ROANOKE, VIRGINIA 4 . r PG 0 0 0 5 AU 18 = EXHIBIT II A" SITUATE IN THE CITY OF ROANOKE, STATE OF VIRGINIA: Lots 1 and 2, as shown by survey for Dr. I. E. Huff, dated June 6, 1913, and recorded in the Clerk's Office of the Circuit Court of the City of Roanoke, Virginia, in Deed Book 264, at page 81, said property facing Campbell Avenue, S.W., and known as 706 Campbell Avenue, excepting therefrom, however, any portion of the alley shown upon said survey. BEING the same property conveyed unto The Trustees of Calvary Baptist Church by Ona M. Huff, et al., by Deed dated August 21, 1978, and recorded in the aforesaid Clerk's Office in Deed Book 1432, page 717. # J;)qCXD INSTRUMENT #990012740 RECORDED IN THE CLERK~S OFFICE OF ROANOKE CITY ON UUGUST .1S, 1999 AT 09:18AM 1. A~T UR B." C,R USH, CLERK 1l.Jj., () I}, .vJ .' DC ) Bl. W4.4 ~__________ .. I CARTER, BROWN & OSBORNE. PC. ROANOKE. VIRGINIA 5 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.w.. Room 456 Roanoke. Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 MARY F. PARKER, CMC/AAE City Clerk December 7. 1999 SANDRA H. EAKI~ Deputy City Clerk File #79-243 Janet D. Nelson, President Board of Directors The League of Older Americans, Inc. P. O. Box 14205 Roanoke, Virginia 24038 Dear Ms. Nelson: Pursuant to instructions of the Council of the City of Roanoke, I have advertised a public hearing for Monday, December 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., on the request of the League of Older Americans, Inc., for exemption from taxation of certain real property located in the City of Roanoke. For your information, I am enclosing copy of a notice of the public hearing. Please review the document and if you have questions, you may contact William M. Hackworth, City Attorney, at 853-2431. . It will be necessary for you, or your representative, to be present at the December 20 public hearing. Failure to appear could result in a deferral of the matter until a later date. Sincerely, a ~. ~~r,~~C/~.v- City Clerk MFP:lo Enclosure ~i \,.l NOTICE OF PUBLIC HEARING Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing at its regular meeting to be held on December 20, 1999, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia on the question of adoption of a resolution pursuant to ~30-19 ,04, Code of Virginia (1950), as amended, on the request of The League of Older Americans, Inc. for designation of property to be exempted from taxation. The real property for which exemption is requested consists of Tax Map Nos. 1113203 and 1112304, and currently has an assessed value of$109,400.00 and the current real estate tax assessment for this property is $1,329.20. Citizens shall have the opportunity to be heard and express their opinions on said matter. GIVEN under my hand this 12th day of December, 1999. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Sunday, December 12, 1999. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:IAMISC\n-loatax RECEivED CITY C!.ER"'; fJFFjr" THE ROANOKE TIMES .99 DEe 16 AlO :14 AD Number: i?> III If-, Publisher's Fee $ 'g D . ;? ~ ADDRESS: ROCLVloke. C,.-ht CJerk~ tJ+c. fU..a r'l Pa rke r . d-.I 5 Churc...h ,Avell ue.- KOUI1O/(p/ (It .)..4-0/1 AFFIDA VIT OF PUBLICATION I, (the undersigned), an authorized representative of the Roanoke Times, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: RUN DATES: Dee em be rId-, ,qqq Witness, this l~f1.-.day O~I 1999 mfij ~ .)@J~ \Authonzed SIgnature) ~countyof ~ M . . COmm:l:1W8?,:;h!8iolG of V ~~ <>v:orn to .:md <u.,~.,.,:,;.,., t^'o"'r.'n ,:.,^ <fL d~y .... .h..."';"j.... .\..Ili....,....;:t_ _ of , Nc:::.:y P~bHc My Commission Expires May 31, 2001 CItIzens lIhalt '- the opportu_ nlty to be heard end ~ their opinions on said 1Il8tl8r. GIVEN under my II8nd thIa 12th d8y of~.1999. M1Hy F. PlIlker'j CIty Clerk (1311141) The Roanoke Times Roanoke, Virginia CiTY Affadavit of Publication - - - - - - - - - - - - - - - - - - -- - - - - - - - - =~~ - ~~~~~~~ - =~~~~ - - - JJ<L J8til0_ _p.~ ~lA __ __ _ _ _ _ _ _ __ __ I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I ROANOKE CITY CLERK'S 215 CHURCH AVE SW RM ATT: MARY PARKER, CL ROANOKE VA 24011 REFERENCE: 80023382 01311141 LOA NOTICE OF PUBLIC HE State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: ~oI Q~ COn1monweaithlStateof V ~ worn to and subscribed bG~o:::l mo ti,ls '* day line" my hand. and crflciat saa!. ,NolaryPubIlc My ConrnIsslon expires May 31, ,001 PUBLISHED ON: 12/12 TOTAL COST: FILED ON: 80.29 12/15/99 "HE'IEO C E;: f\ ,-' NOTICE OF PUBUC HEARING NotIce..~~.thatthlrtA CIty CouncI of tt'Ml! CIty oJjb R~w1llhok1apubl6lllll hearllw: at its......... ..........~II tobehetdOl'l~~ 1999, comrnencInI .. 7:0Q0n p.m., In the CouncI ~m 4tllFJoor,~~ 215 Church A\tenue, S.W., ROHoke, VIrWJnia on tM ..... tIOnafadoptionaf.~.}O plll'8U8ftt to f30.19.04, Code,iJ of VirIIrN (1960), .. arJMInd.;' l" eel,. on the I'tlqUeR of 'RW1.J LeeeJe of Older ~.lQ lnc.for~otPf'Ol*tY to be exempbMI from tuaIkIn; ,'Ilt The relII...Ifl:lP8rtY for wtltctt"- exemption Is I'8qU8Sled COB- slal8otr_MlIpNos.1U3203 and 1112304, and CUI'I'8nUy hu an I!IUesaed value of $109,400.00 and. the current reel .... tax -nlfi_4 for this pt'Op8Ity Is $1.,329.20. 'CItlzensshalr hBwethe DPP9rtu- nit)' to be haerd and ...... their opinions on said mder. GIVEN Under my hand this 12th de)' of December, 1999. Mary F. Parker, """..... (1311141) - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -+- - - - - - - - - - - - - - - - - - - - - - - - - -- ~/JJ.Y-/.1OJ ~ ~~~~~-----~--------------------- Authorized Signature " CITY OF ROANOKE CITY rC~~IX:Eg~r-"":~ DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Rooin 461 om P. O. Box 1220 :1:1 DEe 16 P 4 :08 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JAMES D. GRISSO Director of Finance JESSE A. HALL Deputy Director December 20, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: The Roanoke Valley Federal Credit Union has requested pennission to place an automated teller machine (ATM) in the second flqor lobby of the Municipal Building. The ATM will be a relatively small freestanding unit to be placed along the wall adjacent to the City Treasurer's office. All operating expenses will be paid by the Credit Union. The cost to the City will be minimal for the provision of electrical seIVice. The ATM will provide city employees the convenience of making deposits and withdrawals to their Credit Union without having to drive to the Credit Union location on Fifth Street. Additionally, the ATM will provide a convenience to customers of the Treasurer's office by allowing them the option to withdraw money via an ATM card from their personal banks. This seIVice has been frequently requested by City employees and citizens that visit the Treasurer's office. We recommend City Council authorize the Acting City Manager to sign the attached contract for lease of space in the second floor lobby of the Municipal Building for an ATM by the Roanoke Valley Federal Credit Union. The term of the contract is for five (5) years. The City reserves the right to tenninate the contract upon giving a ninety (90) day written notice to the Credit Union. We would be pleased to answer questions City Council may have. Sincerely. /~ es D. Grisso Director of Finance \-:.~= ~ Acting City Manager Honorable Mayor and Members of City Council December 20, 1999 Page 2 J)." r!AJeL~ f'/..<L David C. Anderson Treasurer JDR/JDG/DCA/JAH:s Attachment c: William M. Hackworth, City Attorney Kit B. Kiser, Director, Utilities and Operations ATM CONTRACT THIS AGREEMENT, made and entered into by and among the CITY OF ROANOKE, VIRGINIA, a Municipal corporation organized and existing under the laws of the Commonwealth of Virginia ("City"), and ROANOKE VALLEY FEDERAL CREDIT UNION ("Credit Union"), and dated this day of . 1999. WITNESSETH WHEREAS, Credit union has proposed to place an Automated Teller Machine ("ATM') in the Roanoke City Municipal Building located at 215 Church Avenue, SW, Roanoke, Virginia, which would provide a valuable service to the customers of Roanoke City, members of the Credit Union and to the Roanoke community; and WHEREAS, the City desires that an ATM be placed in the Roanoke City Municipal Building as proposed by the Credit Union: NOW, THEREFORE, FORAND IN CONSIDERATION of the mutual promises and covenants herein contained and the mutual benefit to be received by each of the parties hereto, the parties hereto hereby COVENANT AND AGREE as follows: 1. The parties agree that the ATM will be located in the lobby of the Municipal Building near the Treasurer's Office which will allow public access to the machine any time the Municipal Building is open. The parties further agree that the A TM will be available 24 hours a day to those employees who have access to the building. 2. The City recognizes that ATM ordering has a 90-day lead-time and hereby agrees that the Credit Union will have 120 days from the full execution of this Agreement within which time to order, install and prepare the ATM for operation. 3. The Credit Union recognizes that the City may elect to have City employees run and connect any electrical and telephone lines which are needed for the operation of the ATM. 4. The Credit Union agrees to perform all duties necessary to the operation of the ATM. Service and maintenance of the ATM shall be handled by the Credit Union or contracted to a third party by the Credit Union, and service of the ATM will take place while the Municipal Building is open to the public. P'.:~g,,: ; ;)f .:~ 5. The Credit Union shall install an ATM which allows cash withdrawals, balance inquiries, transfers and deposits. 6. The Credit Union agrees to be responsible for payment of all costs associated in purchasing, installing and maintaining a free standing ATM. 7. The Credit Union agrees to be responsible for payment of the expense related to telephone service necessary for operation of the ATM. 8. The City agrees to be responsible for payment of the expense of the electricity necessary for the operation of the ATM. 9. The Credit Union acknowledges that there will be no charge to the City for the ATM unit, installation, use of the ATM, maintenance of the ATM or servicing of the ATM. The Credit Union reserves the right to set fees for use of the ATM in accordance with sound business practices. 10. The Credit Union reserves the right to move the ATM off-premises with at least 90 days written notice to the City. The City also reserves the right to request the Credit Union to remove the ATM with at least 90 days written notice and agrees to discuss possible alternatives with the Credit Union. 11. Initial term of this agreement will be five years from the date of installation of the ATM. IN WITNESS WHEREOF, the City and the Credit Union have executed this Agreement under seal as of the day and year below written: ATTEST: CITY OF ROANOKE, VIRGINIA BY: MARY F. PARKER ACTING CITY MANAGER ROANOKE VALLEY FEDERAL CREDIT UNION BY: GARDNER D. DIVERS, GENERAL MANAGER ?;:~~>:. :::: ;)f _:~ STATE OF VIRGINIA CITY/COUNTY OF . TO-WIT: The foregoing instrument was acknowledged before me this day of . 1999 by JAMES D. RITcmE, Acting City Manager for the City of Roanoke, Virginia, for and on behalf of said Municipal corporation. My commission expires: NOTARY PUBLIC STATE OF VIRGINIA CITY/COUNTY OF . TO-WIT: The foregoing instrument was acknowledged before me this day of . 1999 by GARDNER D. DIVERS, General Manager of Roanoke Valley Federal Credit Union, for and on behalf of said Credit Union. My commission expires: NOTARY PUBLIC APPROVED AS TO FORM: APPROVED AS TO EXECUTION: ASSISTANT CITY ATTORNEY ASSISTANT CITY ATTORNEY '\:, v:;~?:.: .: ;..~t .;. CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.w., Room 461 P. O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JAMES D. GRISSO Director of Finance JESSE A. HALL Deputy Director December 14, 1999 TO: Mary F. Parker, City Clerk FROM: James D. Grisso, Director of Finance SUBJECT: ReseIVation of Space Please reseIVe space on the December 20 agenda of City Council for a report regarding the placement of an Automated Teller Machine in the Municipal Building. JDG:s RECEI\! E.O CITY CLEF!<;S nFr~r"' THE ROANOKE TIMES "99 IIC 16 A10 :14 AD Number: , "311:z. '2-3 Publisher's Fee $15. g S ADDRESS: 'RotlVloke C;fzt Cleyk's DIe- ~ta. r~ Pa.. r4< e , ;;tIS" Ch U y~ A."~' ~oa...n 0 Kt', VA do. 4-0' I AFFIDAVIT OF PUBLICA nON I, (the undersigned), an authorized representative of the Roanoke Times, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: RUN DATES: Decem ber 13} ,qqq Witness, this /h~ay of~,1999 ~(j)~ uthorized Signature) ~~>1COllnl." of ~~o---w;JI4 '''~~~'':-':''.'''''' u~ 0, jh~'.J'I.r;...;',h; ,;..... L......3 of 9>-vom to iloa slJb~cr;b:.d bo:oro ,3li:is / b 'f44--. d::O.Y of t.J Jj'~ll'~~~ 'flY h~-" a~:J O"'h'" I ~^~I t .... 1\,I~,;.)t UU\,A I\' /:....,1<.1. ....:.;,;:..;<.. . LV . NClary PubUc My Commission Expires May 31. 2001 NOTICE DF PUBUC HEARING I The CIty lit Roanoke proposes to lease a. small 8l8lI In the . Second Floor l.oIIby of the Municipal Building for the placement by Roanoke Valley Fedenll Credit Union of all automatic teller machine (ATM) for a peitod of1lve (5) years. Pursuant to the requirements of Sf15,2-18OO(8) and 1813, Code of. Virginia' (1950), as amendec!, notice Is hereby gJventhat the CIty Council. of the City of Roanoke will hold a public "-Ing on the abowe matter' at Its regular meetInC to be .held On. oe.:ember 20, 1999, co~menclng at 7:00 p.m., in the CouncIl Ch8ll1ber8, 4th Floor, Municipal BuIlding, 215 Church Avenue, S.W.. Roanoke, Virginia. Further information In the fonn. of e report from the Director of Finance to City CouncIl. dated November 15.. 1999 Is avail'- able from the OIlIceofthe City Clerk for the CIty of Roanoke at (540) 853-2541. Citlzensshall ... the opportu- nity to be ."-'1 and express their opinions on sald matter. GIVEN under my hand tills :I,;3th' day of December, 1999. Mal}' F. Parker, City Clerk (1311223) The Roanoke Times Roanoke, Virginia ~Er~ 1.:.:~' 1\ ...Jt.I" '.~ v CITY ( .~~ 'c. Affadavit of publication The Roanoke Times - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -"00 - -tlAN ~ 0- -p-) :1.3. - - - - - - - - - - - - - - - - I I I I I I I I I I I I ROANOKE CITY CLERK'S 215 CHURCH AVE SW RM ATT: MARY PARKER, CL ROANOKE VA 24011 REFERENCE: 80023382 01311223 CREDIT UN NOTICE OF PUBLIC HE State of Virginia City of Roanoke I, (the undersigned) an authorized representative of the Times-World Corporation, which corporation is publisher of the Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: /, \..9YlCo"nty cf _ Cormi~On\'i:;<';!ihJSli.1tG c.f Sworn to .::.nd SUbXfibsd bG~o;e ,10 tJ1!::: day OJ- co: iInaes fi)Y hand and oWcial s!Jal. , . W"""0 , Notary Public ~ My COIIIlIfss/on ElIp/res May 31, 2001 PUBLISHED ON: 12/13 TOTAL COST: FILED ON: 75.85 12/15/99 ?:n~<42_G~~_________ f~~torized Signature NOTICE OF PUBlICHI!NIING The City of RoanOke propcltl$$ to 1_ . ameli area In the Second F\oQf Lobby of the Municipal Bulldln. for the placement by Aoenok& VaHey Federal . ~redlt Union qf an automatic teller machine (ATM) fora perlod off1v8 (5) years. PuI'BUl1lAt. to the requirerrIwrts of n15.2-18OO(8) and 1813, .code of VI..... (1950), as amended, notice Is hereby liven that the ctty QouncII of the CIty of Roenoke will hold Ii public hearInJ on the above m&tteratlts....~tQ be .held on Deceinber 20, 1999, commenclnJ at 7:00 p.m., In the Council ChambenI, 4th Floor, MtJnicIpIiI, Buldlng. 215 ChuRlh Avenue, S.W., Roanoke, Vlr&lnla. Further Information In the fonn of a report from. the Dif'ector of Finance to City CounCIl, dated Ncwemb8t 15, 1999 Is avaU- ablefn:/mtheOfllceofthe CIty cterk for the CIty of Roanoke at (540) 8&3-2541. CItIzens """ have the opportu- nity to be heard and expreu their opInklna on _ matter. GIVEN undar my hahd tNa 13th dey of Deaembel', 1999. Mary F: Parker, CftyCl"'" (1311223) IN ~ \~. NOTICE OF PUBLIC HEARING The City of Roanoke proposes to lease a small area in the Second Floor Lobby of the Municipal Building for the placement by Roanoke Valley Federal Credit Union of an automatic teller machine (ATM) for a period of five (5) years. Pursuant to the requirements of SS 15,2-1800(B) and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on December 20, 1999, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S,W., Roanoke, Virginia. Further information in the form ofareport from the Director of Finance to City Council, dated November 15, 1999 is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. GIVEN under my hand this D.th. day of December , 1999. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Monday, December 13, 1999. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:\AMISCIn-atmlea.l CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk December 29, 1999 File #2-166-450 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr, Grisso: I am attaching copy of Ordinance No. 34615-122099 amending and reordaining certain sections ofthe 1999-2000 Capital Projects Fund Appropriations, providing for appropriation of $20,000.00, in connection with the conveyance of property located at 118 Campbell Avenue, S. W., for economic development purposes. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, December 20, 1999. Sincerely, 0 ~~ 1. r..L< Mary F. Parker, CMC/AAE City Clerk MFP:lo Attachment pc: The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Ritchie, Sr., Acting City Manager Willard N. Claytor, Director, Real Estate Valuation Linda S. Bass, Acting Chief, Economic Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget C:\MyFilesIdec:20.wpd ~~~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 20th day of December, 1999. No. 34615-122099. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Aoorooriations General Government RCIT Addition - Property (1) . . . . . . . . . . , . . . . . . , . . . . . . . . . . . . . . . $ 30,704,709 3,306,992 Revenues 118 Campbell Avenue (2) . . . . . . . . . . . . . . , . . . . . . . . . . . . , . . . . . .. $ 20,000 1) Appropriated from Third Party 2) 118 Campbell Avenue Property Sale (008-052-9629-9004) $ 20,000 (008-1309) 20,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk December 29, 1999 Sandra H. Eakin Deputy City Clerk File #72-142 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Monday, December 20, 1999, Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia, suggested that the local American Red Cross provide some type of special consideration for those persons who donate blood, Le., taxicab fare to and from their place of residence to the local Red Cross Office. He also addressed the City's food stamp policy and suggested that the hours of operation for food stamp issuance be reviewed. The Mayor requested that Mr. Gunther's remarks regarding the food stamp policy be referred to the Acting City Manager for review. Sincerely, /J ^-. J. r ~L.. Mary F. Parker, CMC/AAE City Clerk MFP:lo pc: Glenn D. Radcliffe, Director, Human Development C:\MyFilesIdec20.wpd