HomeMy WebLinkAboutCouncil Actions 12-06-99TROUT
34579
ROANOKE CITY CO UNCIL
REGULAR SESSION
December 6, 1999
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call. All Present.
Recess and reconvene at 12:20 p.m., in Room 159, Emergency Operations
Center Conference Room, Municipal South, for a meeting with the Roanoke
City School Board and Roanoke City Legislators to discuss the proposed 2000
Legislative Program for the City of Roanoke.
At 12:17 p.m., the meeting was declared in recess until 12:25 p.m., in the
Emergency Operations Center Conference Room, Room 159, Municipal
Building South.
ROANOKE CITY CO UNCIL
ROANOKE CITY SCHOOL BOARD
ROANOKE CITY LEGISLATORS
December 6, 1999
12:20p. m.
EMERGENCY OPERA TIONS
CONFERENCE ROOM
ROOM 159, MUNICIPAL SO UTH
AGENDA
Call to Order -- Roll Call.
Invocation and Lunch.
Opening remarks by Mayor David A. Bowers.
Opening remarks by the Roanoke City School Board Chairperson.
2
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Presentation of highlights of the City's 2000 Legislative Program by Thomas A.
Dick, City Legislative Liaison.
6. Presentation of highlights of the School Board's 2000 Legislative Program.
7. Presentation with regard to the State Welcome Center by J. Granger
MacFarlane.
8. Remarks by Legislators.
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Remarks by City Council Members, School Board Members and the Acting City
Manager.
The meeting was declared in recess at 1:50 p.m., to be reconvened at 2:00
p.m., in the City Council Chamber.
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ROANOKE CITY CO UNCIL
REGULAR SESSION
December 6, 1999
2:00p. m.
CITY COUNCIL CHAMBER
/I GEND/I FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
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NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, December 9, 1999,
at 7:00 p.m., and Saturday, December 11, 1999, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
THE CITY CLERK'S OFFICE NOW PROVIDES THE ENTIRE CITY
COUNCIL AGENDA PACKAGE ON THE INTERNET FOR VIEWING
AND RESEARCH PURPOSES. TO ACCESS THE AGENDA
MATERIAL, GO TO THE CITY'S HOMEPAGE AT
WWW.CI.ROANOKE.VA.US, CLICK ON THE ROANOKE CITY
COUNCIL ICON, CLICK ON MEETINGS AND AGENDAS, AND
DOWNLOAD THE ADOBE ACROBAT SOFTWARE TO ACCESS THE
AGENDA.
PRESENTATIONS:
The Mayor presented a "Key to the City" to Crystal Lewis, Miss Virginia 1999.
File//80
Stephen Jenkins, Board of Directors, Southwestern Virginia Genealogical
Society, presented a check, in the amount of $1,000.00, to be used toward
expansion of the Virginia Room in the main Roanoke City Public Library.
File/t323
Council Members and City staffcontributed toys to the Marine's Toys for Tots
program.
File/t445
A Proclamation declaring Tuesday, December 14, 1999, as George Washington
Day.
File #3
Briefing by Downtown Roanoke, Inc., with regard to the 1999 Holiday Parade.
File #277-317
PUBLIC HEARING:
Public hearing on the issue of whether City Council should increase the salaries
of the Mayor and Council Members for the fiscal year beginning July 1, 2000.
No Action
File #132
e
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL
BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS
DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT
AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of Roanoke City Council held on
Tuesday, September 7, 1999, and Monday, September 20, 1999.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed Meeting.
File #132
C-3
A reportofthe City Attorney requesting a Closed Meeting to consult with
legal counsel on a matter of actual litigation, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed Meeting.
File//83-132
C-4
A report of the Acting City Manager requesting a Closed Meeting to
discuss or consider the acquisition of real property for a public purpose or the
disposition of publicly held real property where discussion in an open meeting
would adversely affect the bargaining position or negotiating strategy of the
public body, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended.
RECOMMENDED ACTION: Concur in request to convene in Closed Meeting.
File #2-104-132
C-5
A report of the Acting City Manager with regard to the impact of the
City's fitness centers on businesses in the private sector.
RECOMMENDED ACTION: Receive and file.
File #104-467
C-6
A communication from Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board, transmitting an abstract of votes cast in the General and Special
Election held in the City of Roanoke on November 2, 1999.
RECOMMENDED ACTION: Receive and file.
File #40
C-7
A communication from Robert Copty tendering his resignation as a
member of the Board of Zoning Appeals, effective December 31, 1999.
RECOMMENDED ACTION: Receive and file the communication and accept
File #51 the resignation.
7
C-8
Qualification of the following persons:
Thelma R. Holland as a member of the Cultural
Committee for a term ending June 30, 2000; and
File//15-110-394
Services
Lynn D. Avis as a Director of the Industrial Development
Authority of the City of Roanoke for a term ending October 20,
2003.
File #15-110-207
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
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Request to address Council with regard to construction of a single family
home on Autumn Lane. C. Aubrey Butler, Spokesperson. (5 minutes)
Mr. Butler was not present.
Presentation by the Roanoke City School Board with regard to the "Even
Start Program", a family literacy program. Dr. E. Wayne Hams, School
Superintendent. (15 minutes)
Received and filed.
File #467
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a. ACTING CITY MANAGER:
BRIEFINGS:
A report with regard to the City's snow removal program.
(15 minutes)
Received and filed.
File #410
A report with regard to the City's curb, gutter and sidewalk
program. (5 minutes)
Received and filed.
Council Member Swain called attention to the need for
sidewalk/curb on Cove Road from Lafayette Blvd., to
Hershberger Road, N. W., and referred to previous
correspondence which rated the project at approximately 150
on the City's list of sidewalk/curb projects. He inquired as to
the criteria for rating sidewalk/curb projects, who is the
responsible party for project rating, and why was that portion
of Cove Road from Lafayette Blvd., to Hershberger Road
rated approximately 150 on the priority list.
File 057
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A report with regard to the City of Roanoke Affirmative Action
Program. (5 minutes)
Received and filed.
Mr. James Croan, 914 Old Country Club Road, N. W., raised
the following questions:
How many departments employ no African-Americans? What
are the true qualifications of African-American professional
employees? How many African-American employees are over
qualified for the position they hold? How many African-
American secretaries have four year college degrees?
How committed is the City to diversity training? Is there a
requirement for all City employees to enroll in diversity
training? Is conflict resolution a part of diversity training?
In regard to Attachment D to the City Manager's report, City
of Roanoke Workforce Analysis, how would the figures
compare if the Roanoke MSA was not used? Also, in regard to
Attachment D, page 2, to the City Manager's report, Mr.
Croan requested a clarification of "available workforce
percentage".
The Mayor requested that Mr. Croan's questions be referred
to the Acting City Manager for appropriate response, with a
copy to Council.
File #184-411
ITEMS RECOMMENDED FOR ACTION:
A report recommending adoption ofa Greenway Policy to facilitate
planning, development, ownership, operation and maintenance of
greenways in the City.
Adopted Ordinance No. 34579-120699. (7-0)
File #379
l0
A report recommending execution of a contract for services with
Total Action Against Poverty, Inc., for provision of services to
c~t~zens of the City of Roanoke.
Adopted Resolution No. 34580-120699. (7-0)
Council Member Swain requested statistical data on the
effectiveness of the Child Health Investment Partnership
program.
File #72-226
o
A report recommending execution of Amendment No. 2 to the
contract for services with the Virginia Department of Health
relating to the operation of the local Health Department.
Adopted Resolution No. 34581-120699. (7-0)
File #22
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A report recommending appropriation of additional grant funds for
the Fifth District Employment and Training Consortium.
Adopted Ordinance No. 34582-120699. (7-0)
File #60-236-246
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A report recommending execution of a contract with Hayes, Seay,
Mattern and Mattern, Inc., for provision of professional design and
engineering services for the Downtown North Parking Garage and
First Street Bridge Conversion Project.
Adopted Ordinance
34584-120699. (7-0)
File #60-102-432
No. 34583-120699 and
Resolution No.
b. DIRECTOR OF FINANCE:
A financial report for the month of October, 1999.
Received and filed.
File #10
A report with regard to the 1999 Comprehensive Annual Financial
Reports for the City of Roanoke and the City of Roanoke Pension
Plan.
Received and filed.
File #10-429
A report recommending appropriation of $250,000.00 reserved in
the General Fund for self-insured liabilities to be transferred to the
Risk Management Fund.
Adopted Ordinance No. 34585-120699. (7-0)
File #60-396
o
A report recommending that the City Code be amended to provide
that cigarettes confiscated for illegal evasion of the cigarette tax be
destroyed instead of sold at public auction.
Adopted Ordinance No. 34586-120699. (7-0)
File #24-79
6. REPORTS OF COMMITTEES:
ae
A report of the Roanoke Civic Center Commission recommending award
of a contract to Fells Point Catering, Inc., to provide catering management
services at the Roanoke Civic Center. Mark E. Feldmann, Chairperson.
Adopted Resolution No. 34587-120699. (7-0)
File #192
be
A report of the Water Resources Committee recommending that a
revocable license be granted to Avis Construction Company to allow the
encroachment of a fire escape on an existing building located at 129 East
Campbell Avenue into the airspace over the right-of-way along
Williamson Road. Council Member Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 34588 on first reading. (7-0)
File #468-481
12
Co
A report of the Water Resources Committee recommending that the City
Manager take appropriate action in order to advertise a public hearing,
and lacking any comments to the contrary, execute an extension to the
lease with Budget Rent-A-Car, Inc., for a one-acre parcel of property
located on Municipal Road, N. W. Council Member Linda F. Wyatt,
Chairperson.
Council concurred in the recommendation to schedule a public
hearing on Monday, December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard in the City Council Chamber.
File #166-373-468
do
A report of the Bid Committee recommending acceptance of the bid
submitted by Valley Boiler, Inc., to replace the chiller and perform related
work at the Roanoke City Main Library. Council Member Carroll E.
Swain, Chairperson.
Adopted Ordinance No. 34589-120699. (7-0)
File #323
eo
A report of the Bid Committee recommending acceptance of the bid
submitted by U. S. Construction Co., of Roanoke for construction of the
Railside Linear Walk/Park - Phase IV Project; and transfer of funds in
connection therewith. Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34590-120699 and 34591-120699. (7-0)
File #392
7. UNFINISHED BUSINESS: None.
13
Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 34578, on second reading, rezoning two tracts of land
lying in the Norwich area of the City of Roanoke located at 2203 and
2209 Buford Avenue, S. W., identified as Lots 28 and 32, Official Tax
Nos. 1421318-1421322, inclusive, from LM, Light Manufacturing
District, to RS-3, Single Family Residential District.
Adopted Ordinance No. 34578-120699 on second reading. (7-0)
File #51
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MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Hudson inquired about the status of the
structure located at the corner of Williamson Road and
Campbell Avenue, S. W.; whereupon, the Acting Director of
Public Works advised that property owners will install a fenced
in construction area around the site in the near future.
File #132-183
0
Council Member Wyatt advised that it has come to her
attention that due to a policy decision, the CORTRAN and
STAR transportation systems are not permitted to cross
jurisdictional lines; therefore, some citizens using the
transportation systems cannot reach their destinations. She
requested that the Acting City Manager investigate the matter
to determine ifa reciprocal agreement can be reached allowing
the two transportation systems to cross jurisdictional lines.
File #55-353
e
Council authorized the City Clerk to advertise a public hearing
for Monday, December 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the City Council
Chamber, in regard to conveyance of real property to In-
Systems Technologies, Inc.
File #166-207-468
14
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Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CERTIFICATION OF CLOSED MEETING: (6-0) (Vice-
Mayor Harris left the meeting during the Closed Meeting.)
Lular R. Lucky was reappointed as a member of the Advisory Board of
Human Development for a term ending November 30, 2003.
File #15-72-110
Charles W. Hancock and Barbara N. Duerk were reappointed for terms
ending November 30, 2000; and Shirley M. Bethel, Alfred T. Dowe, Jr., and
Mark A. Harris were reappointed for terms ending November 30, 2003, as
members of the Roanoke Neighborhood Partnership Steering Committee.
File #15-110-488
Ralph K. Smith was reappointed as a member of the Property Maintenance
Code, Board of Appeals, for a term ending November 10, 2003.
File 015-32-110
The City Attorney was requested to prepare the proper measure appointing
a Blue Ribbon Committee consisting of the following persons to submit
recommendations to honor the memory of the late Dr. Noel C. Taylor:
Elizabeth T. Bowles, James G. Harvey, II, Bob R. Caudle, Margaret C.
Thompson, Alphonso L. Holland, Sr., Warner N. Dalhouse, The Reverend
Dwight O.. Steele, Robert A. Garland, Helen J. Hall, The Reverend E. T.
Burton, Delvis O. McCadden, Wendell H. Butler and David K. Lisk. The
14th member of the Blue Ribbon Committee will be appointed at the
December 20 Council meeting at which time Council will designate a
Chairperson.
File #110-367
WILLIAM M. HACKWORTH
CITY ATTORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORi~
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-15~5-
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke, va.us
NOV 24
?~V}LLIAM X PARSONS
'.)eTEVEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY A'I-FORNEYS
November 23, 1999
The Honorable John S. Edwards
Member, Senate of Virginia
P. O. Box 1179
Roanoke, Virginia 24006-1179
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
310 First Street, Suite 315
Roanoke, Virginia 24011
Gentlemen:
Re: Legislative Meeting
I am pleased to enclose a copy of the 2000 Legislative Program for the City of
Roanoke. This is a joint Legislative Program for the City Council and School Board.
I know that you have previously placed on your calendars the Legislative Meeting
which will be held at 12:15 p.m. on December 6, 1999, in Room 159, Emergency Operations
Center Conference Room, in the Municipal Building. Members of City Council and the
School Board, as well as myself, look forward to seeing you at our annual meeting.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
Enclosure
Messrs. Edwards, Thomas and Woodrum
November 23, 1999
Page 2
CC:
The Honorable Mayor and Members of City Council
The Honorable William White, Sr., Chairman, Legislative Committee
James D. Ritchie, Acting City Manager
Mary F. Parker, City Clerk
The Honorable Melinda Payne, Chairman, School Board
E. Wayne Harris, Superintendent
Richard L. Kelley, Assistant Superintendent for Operations
RECEIVED
CITY CLER~S O¢'F!~::E
~ NOV 24 P3
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
November 23, 1999
TO:
Constitutional Officers
Council-Appointed Officers
Directors
FROM: William M. Hackworth, City Attomey Ld ~1 ff
2000 LEGISLATIVE PROGRAM
I am pleased to provide you with a copy of the City's Legislative Program for
the 2000 Session of the General Assembly. This Program will be the subject of discussion
with the City's delegation at 12:15 p.m. on December 6, 1999. This meeting will be held in
the Emergency Operations Center Conference Room. Please bring your copy of the
Legislative Program to this meeting.
WMF:f
Attachment
H: \LEGI S \m-caodx r. 2
2000
LEGISLATIVE PROGRAM
CITY OF ROANOKE
CITY COUNCIL
David A. Bowers, Mayor
C. Nelson Harris, Vice-Mayor
W. Alvin Hudson, Jr.
Caroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
SCHOOL BOARD
Melinda J. Payne, Chair
F. B. Webster Day, Vice-Chair
Charles W. Day
Marsha Ellison
Sherman P. Lea
Ruth Willson
Brian J. Wishneff
James D. Ritchie,
Acting City Manager
Thomas A. Dick
Legislative Liaison
Dr. E. Wayne Harris
Superintendent
Richard L. Kelley
Assistant Superintendent
for Operations and
Legislative Liaison
William M. Hackworth
City Attorney
TABLE OF CONTENTS
Introduction ........................................................... i
Outline of Issues ........................................................ 1
Policy Statements ....................................................... 4
Key Issues and Legislative Proposals ...................................... 7
Other Legislative Proposals and Positions ................................. 10
Appendix ............................................................ A-1
Index ............................................................... A-3
INTRODUCTION
The City Council is pleased to commend this Legislative Program for consideration
by the 2000 Session of the General Assembly. The City Council, representing all the people
of our All-America City, is uniquely qualified to understand the legislative needs of City
government and our people. I am of the opinion that this Program is responsive to those
needs. With the support of our legislators, and this City is fortunate to have legislators who
are most supportive and responsive to the needs of our City and its citizens, I know that our
City government and School Division will be improved and that the quality of life for our
citizens will be advanced.
This Program is a combined Program for City Council and the School Board. The City
Council portion was prepared by the City's Legislative Liaison, Thomas A. Dick, and City
Attorney, William M. Hackworth, with the assistance of comments and suggestions from
Council members, City administrators and citizens. The School Board portion was prepared
by Richard L. Kelley, Assistant Superintendent for Operations, who serves as Legislative
Liaison for the School Division, with the assistance of advice and comments from the School
Board and administrators. The entire Program has been carefully reviewed by City Council's
Legislative Committee consisting of Chairman William White, Sr., Vice-Mayor C. Nelson
Harris, Linda F. Wyatt, Brian J. Wishneffand F. B. Webster Day. Upon the recommendation
of the Legislative Committee, the Program was adopted and endorsed by City Council on
November 15, 1999. See Resolution No. 34566-111599, at App. A-1.
The Program consists of three parts. The first part is a series of policy statements
which represent the philosophy of Roanoke City Council on a number of important policy
issues. Obviously, it is impossible to anticipate all the legislative issues that will arise during
the course of any session of the General Assembly, and these policy statements should provide
helpful guidance to our legislators throughout the Session. The second part of the Program
consists of key issues and legislative proposals of the City. These matters are the legislative
priorities of the City and include any legislative initiatives of the City. The third part of the
Program consists of legislative positions as to specific matters that may or may not arise at the
2000 Session.
If during the course of the Session our legislators have questions concerning the
position of the City or School Board on legislative matters, they are encouraged to contact
the Legislative Liaison for the City or School Board who I know will be pleased to respond
after consultation with appropriate officials. I also know that representatives of the City and
School Board will be in contact with our legislators on many occasions during the 2000
Session, and their consideration of these communications is deeply appreciated.
Mayor
2000 LEGISLATIVE PROGRAM
Outline of Issues
POLICY STATEMENTS
Effective Government
Mandates
Clarification of State and Local Responsibilities
Revenue and Finance
Special Needs of Central Cities Without Annexation Power
Economic Development
Transportation
Zoning and Land Use
KEY ISSUES AND LEGISLATIVE PROPOSALS
Commission on the Condition and Future of Virginia's Cities
Continuation of Full Funding for HB 599;
Reimbursement of Cumulative Deficit
Roanoke Higher Education Authority
Regional Competitiveness Act Funding
Freedom of Information Act
Meals Tax
OTHER LEGISLATIVE PROPOSALS AND POSITIONS
Education
State Initiatives
Roanoke City Schools' Issues
Public Education Priorities
Standards of Learning
Pupil Services
Construction and Technology
School Governance
Governor's School Program
Compensation of School Board Members
General Government
Cultural Agencies - State Support for
Governmental (Sovereign) Immunity
Mental Health Funding
Notice of Claims
Heart, Lung and Cancer Presumptions
Collective Bargaining
Liens Against Real Estate for Unpaid Water Bills
Dangerous Weapons on Public Property
Proposals to Combat Urban Blight
Vacant Buildings- Registration Fee
Delinquent Tax Sale Process; Waiver of Taxes and Liens;
Notice
Inspection of Residential Rental Property
Taxation; Revenue
State-Local Tax Structure
Local Funding Issues
Business, Professional and Occupational License Tax
Comprehensive Services Act
Sales Tax- Elimination of Tax on Food Products
for Home Consumption
Research and Development Tax Credit
Interest Payments on Erroneous Assessments
Telecommunications Tax Collections
Transportation
Transportation (Including Mass Transit) Funding
Interstate 73
Smart Road - Improved Access to Blacksburg/Virginia Tech
Interstate 66
Extension of Passenger Rail Service
Highway Maintenance
Southwest Virginia Regional Welcome Center
POLICY STATEMENTS
EFFECTIVE GOVERNMENT
Local governments were originally organized to provide essential services and protection
that citizens could not or would not provide for themselves. Examples of such essential
local services are education, provision for health and welfare, police and fire protection,
delivery of safe water and sewage treatment. Local governments and their officials are
continually striving for economy, effectiveness, responsiveness, efficiency and
productivity in delivery of such services. Unfortunately, the essential services for which
local governments were originally created have been overshadowed by numerous less
critical programs mandated by the federal and State governments.
The federal and State governments should recognize that local governments are the best
vehicle for the delivery of basic public services because local governments are closest to
the people and most responsive to their needs. Furthermore, basic public ser-vices cannot
be provided in the most effective way if the State attempts to dictate in minute detail the
structure of all local government, the administrative and legislative procedures to be
followed uniformly by all local governments and the details of all programs administered
at the local level. The City opposes State intrusions in the way local governments
conduct their business, including the way council meetings are conducted, procedures for
adopting ordinances, what can be addressed by ordinance and what by resolution,
purchasing procedures and establishment of hours of work, salaries and working
conditions for employees.
MANDATES
According to the Joint Legislative Audit and Review Commission, Virginia's local
governments are subject to 391 Federal and State mandates. These mandates require
localities to perform duties without consideration of local circumstances, costs or capacity
and require localities to redirect their priorities to meet federal and State objectives
regardless of other pressing local needs and priorities affecting the health, safety and
welfare of citizens. The cumulative effect of federal and State legislative and regulatory
mandates has exacerbated the already serious financial problems of local governments.
Several years ago, the General Assembly began the fiscal note process by which cost
estimates for proposed legislation are completed prior to final review of the legislation
by a committee. Additionally, the 1993 Session amended the State Code to require (1)
that all State agencies review all mandates imposed on local governments with the
objective of determining which mandates may be altered or eliminated and (2) that the
Commission on Local Government prepare and annually update a catalog of Federal and
4
State mandates. It is essential that the state fully fund all state mandates, including public
employee salaries.
CLARIFICATION OF STATE AND LOCAL RESPONSIBILITIES
The increasing trend towards community-based programs requires carefully addressing
the significant long-term issues of local vs. state roles and responsibilities for
administration and funding of these programs. The City asks the General Assembly to
request JLARC to update its 1993 study on state/local service delivery responsibilities to
reflect the changes that have occurred in state/local relations and federal/state relations.
To improve the relationship of the state and local governments, the state must: leave the
taxing authority and revenue sources of local govemments alone; pay a greater share of
the costs of education; grant local governments the authority to deal effectively with
social problems; recognize the authority of local government in planning and land use
control; develop a state urban policy that a) addresses issues of local governmental
structure and intergovernmental relations, b) encourages the retention or expansion of
state facilities or operations in existing urban centers, and c) defines how state and local
governments deal with each other.
REVENUE AND FINANCE
The City is vitally concerned over the continued erosion of local revenue sources. The
General Assembly is urged not to cap, remove or further restrict any revenue sources that
are currently available to localities, including taxing authority and user fees.
Historically, real and personal property taxes have been the foundation of local tax
revenues. The State's restriction and erosion of other local sources, however, has resulted
in over reliance on property taxes, placing local governments in financial jeopardy. The
Joint Legislative Audit and Review Commission's (JLARC's) own study shows that the
real property tax rate in Virginia is the second highest among fifteen Southern states and
fifty percent higher than nine Southern States. The City supports additional and more
equitable sources of revenue, but the decision on which, if any, local revenue sources
should be reduced or eliminated should be strictly a local decision.
SPECIAL NEEDS OF CENTRAL CITIES WITHOUT ANNEXATION POWER
The larger, more urbanized, central cities of the Com-monwealth, such as this City,
provide a full range of public housing, health, mental health, transportation, social and
humanitarian services. School systems in these cities provide excellent special education
programs, and private charities located in central cities provide a broad range of
charitable assistance. These factors make the Commonwealth's central cities a magnet for
those in need of services.
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The City has made tremendous strides in economic development. Downtown has been
revitalized; industrial parks have been established; and new businesses and industries
have been attracted. It is unlikely, however, that these recent successes can be sustained
over the long term. In this regard, the major problem facing the City is an inadequate
inventory of developable land. Much of our mountainous terrain is either undevelopable
or developable only at tremendous costs. Other land in the heart of the Roanoke Valley
is subject to flooding and undevelopable.
Roanoke's peculiar problems are compounded by the need of central cities to provide
welfare, public safety, transportation, and water and sewer services at a level not required
in adjoining suburban or rural localities. These services benefit the entire region, but are
paid for primarily by City taxpayers.
Historically, the fiscal stress of central cities has been relieved by annexation. The power
of annexation has, without logic, been denied to the central cities which need it most. If
the central cities of the Commonwealth are to remain strong, viable units of government,
which is in the best interest of the Commonwealth, decisive action needs to be taken.
Ultimately, the General Assembly should reevaluate Virginia's unique system of
independent cites, which requires the City to fund services benefiting adjoining localities.
In the meantime, the legislature should: a) provide special state funding for such
regionally beneficial services; b) create financial incentives to encourage governmental
integration of independent cities with adjoining counties; and c) allow for cities with
populations of less than 125,000 to make the transition to town status.
ECONOMIC DEVELOPMENT
City Council calls upon the Governor and the General Assembly to develop an economic
development strategy for the Commonwealth and its local governments. The
Commonwealth is implored to form a partnership with local governments, the business
community and economic development experts to develop the strategy. The strategy
should recognize the international economy in which Virginia local governments are
competing and include special funding for international trade missions. The strategy
should also recognize small business incubators as a vital element and provide funding,
perhaps on a State matching basis, to local governments that undertake to develop and
operate incubators. The strategy should include special programs for those areas west of
the Blue Ridge mountains and central cities across the Commonwealth.
Each of these areas will need special financial assistance from the State if we are to have
balanced growth across the Commonwealth. The economic strategy should include
additional educational funding for central cities. With shrinking labor pools in central
cities across the State, new and existing businesses cannot afford to have young adults in
these cities become unemployable. Special efforts must be made now through additional
educational funding to save these at risk children.
Tourism and convention activities that enhance the economic well being of the
Commonwealth and its political subdivisions should be recognized as legitimate
components of economic development. We urge the General Assembly to look closely
at the way State tourism dollars are spent and to insure their fair distribution. Western
Virginia has, in the past, not received a proportionate share of the dollars spent by the
State tourism office, and there has been little emphasis on promoting the Virginia
mountains.
TRANSPORTATION
An adequate transportation system is vital to the economic well-being of the
Commonwealth and this region. Safe, convenient and efficient movement of people,
goods and services is essential for the Commonwealth and its regions to compete
successfully in the global marketplace. Public transportation is an essential element of
the transportation system which should be an integrated and balanced intermodal system.
Reliable, dedicated sources of funding for public and other modes of transportation need
to be determined and put in place.
ZONING AND LAND USE
One of the most important functions of local governments is local planning and land use
control. This is appropriate because there is no entity better suited to make key land use
decisions on behalf of any locality than the local governing body. In making land use
decisions in this City, Council is guided by a comprehensive plan developed through a
citizen-based planning process.
City Council views with increasing alarm recent efforts of the General Assembly to
control local land uses. The Council opposes any legislation that would restrict present
land use powers of local governments to establish, modify and enforce zoning
classifications. Local governments should remain free to adopt and enforce zoning
changes that address local land use needs.
KEY ISSUES AND LEGISLATIVE
PROPOSALS
COMMISSION ON THE CONDITION AND FUTURE OF VIRGINIA'S CITIE~
The 1998 General Assembly created the Commission on the Condition and Future of
Virginia's Cities. The Commission is authorized to identify Virginia's cities' strengths
and needs; develop a demographic profile of Virginia's cities; review all state laws
pertaining to the jurisdictional boundaries and governing structure of Virginia's cities and
determine whether and the extent to which such laws have contributed to the urban crisis
in cities; assess the current social and economic condition of Virginia's cities including
their ability to provide vital public services and to attract and sustain business and
industry; determine the impact of state and federal laws and regulations on the ability of
cities to provide required services with limited resources; analyze the impact of the
migration of middle class families from cities and the relocation of business and industry,
particularly in the inner city, on the city's tax base, public schools, racial polarization, and
quality of life; analyze the funding formulas for state aid to localities; and compare
Virginia's cities to comparable cities in other states with regard to the delivery of vital
public services. The Commission is charged with recommending such statutory, policy,
and regulatory changes and initiatives as the Commission deems necessary.
The 1999 General Assembly continued the study Commission for an additional year. A
second Cities Summit was held mid-year to further identify problems and develop
potential workable solutions.
City Council commends the General Assembly for continuing the Commission to make
this long needed study. The work of the Commission is important to cities that have long
faced difficult fiscal issues and growing local service needs. City Council urges that
substantive recommendations be made by the Commission and that the General Assembly
take action to address the many significant problems facing cities throughout the
Commonwealth.
CONTINUATION OF FULL FUNDING FOR HB 599; REIMBURSEMENT FOR
CUMULATIVE DEFICIT
In 1979, the General Assembly enacted an annexation package pursuant to which an
annexation moratorium was imposed, and all localities were provided additional State aid
in the areas of administration of justice, law enforcement salaries, health care for
indigents and street and highway construction and maintenance. The annexation package
was intended partially to serve as compensation to cities for their loss of the annexation
power and partially to provide more equitable funding for all local governments. For
many years the Commonwealth did not honor this agreement.
The 1999 General Assembly took action to restore funding to the required level, where
it should be allowed to continue to increase as required by law. The City lost about $12
million in funding during the period the State chose not to honor its obligation. While
action taken to restore funding to the level required is appreciated, the funding lost ought
rightfully to be replaced.
ROANOKE HIGHER EDUCATION AUTHORITY
The 1997 Session of the General Assembly created the Roanoke Higher Education
Authority to own, construct, and operate the Roanoke Higher Education Center. The
1998 Session of the General Assembly appropriated $5.4 million for the capital needs
of the Center and $62,500 for operating expenses of the Center for the first year of the
biennium. The 1999 General Assembly appropriated $3.6 million for capital and an
additional $100,000 for operating expenses. State funding, coupled with private and
local funding, is an essential element of this important regional project. City Council
supports additional funding of $992,000 in fiscal year 2000-01 and $995,860 in 2001-02
for operating expenditures for the Center. The City also requests authority for localities
and political subdivisions of the Commonwealth to make gifts, grants and donations
directly to the Roanoke Higher Education Authority.
Virginia Western Community College has taken an important leadership role in its
participation in the Education Center. The City supports the request of VWCC for
$300,000 in equipment funding for its facilities in the Center and $200,000 for its annual
lease and operating expense.
REGIONAL COMPETITIVENESS ACT FUNDING
The 1996 Session of the General Assembly enacted the Regional Competitiveness Act.
This Act establishes a formula and machinery for distribution of incentive funding to
local governments that implement joint activities. The Act was initially funded with a $3
million appropriation and $5 million from the Governor's Opportunities Fund. The 1997
General Assembly appropriated an additional $3 million to fund the Act. The 1998
General Assembly further increased funding to $16 million, with $6 million of this
amount set aside for the second year of the budget. The 1999 General Assembly
increased this year's total to $10.7 million.
In 1998, $427,000 was made available under the Act for the Roanoke region and is
providing much needed funds to support important regional incentives.
The General Assembly is urged to continue to increase funding for the Regional
Competitiveness Act to make it a stronger program. Additional funding is needed for
local governments to be able to pursue substantive regional initiatives. Sufficient and
proportional funding should be provided to all regions of the state.
FREEDOM OF INFORMATION ACT
City Council supports the proposition that meetings should generally be open to the
public and that public records should generally be accessible by the public. At the same
time, it is recognized that there are a few instances in which the public's interests would
be damaged by open discussion of certain subject matters or public access to certain
records. The 1998 legislation amending the Freedom of Information Act appears to strike
a reasonable balance between these objectives.
Additionally, City Council does not object to the creation of a state agency that would
have the responsibility for educating public bodies and the public as to the requirements
of the Act.
City Council remains opposed to any amendments to the Act that would interfere with the
ability of the City Council to receive confidential legal advice as well as any other
proposed amendments that would damage the public's interests by requiring premature
disclosure of information.
MEALS TAX
The 1999 General Assembly enacted House Bill 1601, in which the definition of"food"
in the Food Stamp Act was also applied to food in the local meals tax. Unless this
provision is changed before its effective date of July 1, 2000, this measure will cost the
City of Roanoke over $500,000 annually. The General Assembly is urged to revise this
definition.
OTHER LEGISLATIVE PROPOSALS AND POSITIONS
State Initiatives
EDUCATION
The State Department of Education has implemented aggressive new standards for public
education that will be fully implemented with the class of 2003-2004 (present ninth grade
students). The new standards provide high expectations for students and schools in order
for schools to be accredited and for students to graduate from high school. The standards
are based on a rigorous testing program that makes schools and teachers accountable for
student achievement.
Roanoke City Schools' Issues
The Roanoke City Public Schools legislative program for the 2000-2002 Biennium
addresses the State initiatives necessary to assist urban school districts in meeting and
exceeding the State accreditation standards. The School Board's emphasis on student
promotion and intervention will be the foundation for raising school and student
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performance to the new State standards. The School Board's legislative agenda identifies
progressive legislative strategies and outcomes that are crucial to meeting the district's
educational goals and the public's expectations for student success.
The Roanoke City School Board and Superintendent have established high expectations
and standards for schools and students to achieve during the Biennium. The objectives
include: 1) Improving student achievement by 4% annually through a focus on student
reading skills; 2) Increasing the student attendance rate by 10% each year; 3) Improving
physical education scores on the State test by 7% annually; 4) Decreasing the student
drop-out rate by 1% each year; 5) Increasing staff accountability for student performance;
and 6) Maintaining the competitiveness of teacher salaries.
During the current Biennium, area legislators were able to promote and adopt legislation
that has greatly assisted the School Board in the accomplishment of its priorities and
objectives. Roanoke Valley legislators are to be commended on their exceptional work
in securing additional State funds for education and channeling these funds into student
learning initiatives and school construction.
The Roanoke City Schools will receive $7.3 million more in new State funds during the
current Biennium in order to implement and enhance local educational programs.
Additional State funds are being provided to: 1) Further reduce class size at the primary
grade level; 2) Raise teacher salaries; 3) Reduce student absenteeism and truancy; 4)
Provide student intervention and teacher training to meet the State Standards of Learning
(SOLs); and 5) Assist with the cost of renovating and modernizing older school facilities.
The Roanoke City School Board's legislative package for the 2000-2002 Biennium asks
that the General Assembly continue to provide the funding and program support
necessary to make the State's vision for public education a reality in the Commonwealth.
Public Education Priorities
The legislative priorities of the Roanoke City School Board are for the State:
To improve its share of funding public education
To provide incentives for the recruitment and retention of teachers and
principals
To maintain local governance over K-12 educational and administrative
issues
To support standards and consequences for school accreditation that are
non-punitive in nature
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To address student safety and discipline issues through additional funding
and program support, and
To enhance the State's support of school capital outlay projects through a
permanent funding source for school construction and debt service
requirements
The Governor and General Assembly have made public education a priority in the
Commonwealth. However, State funding for education has declined from slightly more
than 50% of the total State budget for the 1976-78 Biennium to about 37% of the State
budget during the current Biennium. Legislative actions taken by the State during the
current Biennium have substantially increased the State's funding commitment to public
education. Such legislative attention must continue. Public surveys, both at the State and
local levels, indicate the public believes the legislature should continue this emphasis on
educational initiatives and funding.
The School Board urges the General Assembly to examine State funding for meeting the
State Standards of Quality (SOQ) and new accreditation standards. State funding for
implementing the SOQ and meeting accreditation standards is inadequate in the areas of
instructional materials and equipment, student testing and remediation, teacher inservice,
and technology. The State has made significant progress during the current Biennium in
addressing these funding needs.
The General Assembly should continue its emphasis on reducing disparity as it relates to
student performance. State incentive programs for reducing class size and educating
preschool age children should be expanded. Roanoke City has taken advantage of both
these State incentive programs. All 19 of its 21 elementary schools eligible to participate
in the primary class size initiative are participating in the program, while ten preschool
classes have been added in the last four years.
Teacher salary data for FY1998 shows that Virginia's average teacher salary is about
$2,325 less than the national average. In order to attract and retain the best teaching
talent, the State should set a goal of reaching the national average teacher salary by the
end of the next Biennium. To meet the goal would require that State funding for teacher
salaries increase by an additional 3% per year in addition to the average 3% annual
increase in teacher salaries funded by the State during the second year of the current
Biennium.
Most school districts in the State have experienced problems in the recruitment of
teachers and school principals. The State should provide incentive funds to attract and
retain teachers and principals. The incentives would include: 1) Scholarships for
instructional aides and other support personnel who wish to obtain a teaching degree; 2)
Internships for high school and college students to acquaint them with teaching as a
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profession; 3) Pay differentials for teachers and principals working in schools with a high
percentage of at risk students; 4) Financial incentives for new teachers including
relocation and signing bonuses, interest free loans for home purchase, and tax exemptions
for teachers and principals working in schools located in economic enterprise zones.
The State has set school and student accountability as a priority. In response to the new
State standards, the School Board has adopted a school incentive program that relates its
objectives to measurable standards for schools and students. The State Department of
Education has adopted accreditation standards based on student test performance that may
result in schools losing their accreditation status. The General Assembly is encouraged
to ensure the consequences of not meeting accreditation standards are not punitive for
both schools and students.
The State has directed a substantial portion of State Lottery profits to school consm,ction
needs. Despite the infusion of these new funds, Roanoke City still faces a large deficit
in meeting its future requirement for school construction which totals $95.0 million.
These capital projects include elementary school renovation, additional classrooms and
physical education facilities, instructional technology, and air conditioning improvements.
Major renovation of the City's two high schools will be required starting within the next
five years. State capital funds through the State Literary Loan Fund are available to fund
only 1.7% of the total requirement.
Statewide over $6.2 billion in school capital requirements exist with only about $4.0
billion available to meet these needs. The General Assembly should adopt legislation to
create an education infrastructure trust fund to finance direct grants for school
construction needs using State Lottery proceeds.
Standards of Learning
The State Department of Education has implemented a comprehensive set of learning
standards for students and accreditation standards for schools. The standards of learning
combined with the standards of accreditation are the basis for a system of school and
student accountability. The General Assembly should review these standards to address
the following issues:
School improvement should be evaluated over time based on continuous
progress with additional funding assistance provided to schools based on
the need for teacher professional development and student intervention
services.
School accreditation should be based on a combination of factors which at
a minimum should include mastery of the standards of learning (SOL) and
compliance with standards that are actually funded by the State.
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The Standards of Quality (SOQ) and accreditation must be adequately
funded by the General Assembly to include teacher training, instructional
materials and textbooks, testing services, and instructional equipment and
technology.
Pupil Services
Legislative actions related to pupil services issues must be oriented to improving student
achievement and reducing educational disparity. The State must assume a larger role in
funding school security and safety requirements. Localities must retain flexibility in
dealing with issues regarding student placement and a student's school attendance. Issues
of concern during the next Biennium include:
The State should not impose new mediation standards
education students in excess of Federal IDEA regulations.
for special
State funding for truancy and absenteeism programs should be enhanced
through the inclusion of visiting teachers in the Standards of Quality at
the rate of one per every 500 students.
The State should fund at least 50% of the locality's cost for alternative
educatibn and should provide for the funding of multiple sites within a
school district. Alternative education funding provided by the State should
recognize the high cost of transportation and facility services needed to
support the program.
State funding must be provided for the assignment of a school resource
officer to every secondary school through the inclusion in the Standards of
Quality of one resource officer per middle school and one per every 500
students at the high school level.
School security equipment including two-way communication between
school offices and classrooms, video monitors, metal detectors, and
radios/cellular telephones should be funded by the State. At minimum each
school in the Commonwealth should receive $75 per pupil for security
related equipment.
Localities must retain flexibility in the educational placement required by
the State for suspended or expelled students.
Roanoke City now employees 12.0 FTE school nurses with local funds.
The State should fund student health related services on the basis of one
nurse for every 1,000 pupils in membership.
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Roanoke City offers both Intemational Baccalaureate (IB) and Advanced
Placement (AP) programs. The State should provide an incentive of $300
per pupil to each school district for any student who scores a four (4) or
above on an IB exam or a three (3) or above on an AP exam.
Construction and Technoloev
The maintenance and construction of school facilities has reached a crisis situation in
Virginia with over 65% of all buildings being over 25 years old. Local funds to resolve
the crisis are not readily available and State funding through the Literary Fund does not
have the capacity to support the immediacy of the requirement. Technology dictated by
the new Standards of Learning requires a massive infusion of new equipment and
retooling of facility infrastructures. Additional technology personnel are required to
assist schools with technology operations and training. The General Assembly is urged
to address construction and technology issues as follows:
The funding capacity of the Literary Fund must be restored and protected
over the next two Biennia in order that additional capital funds may be
loaned to localities.
The State maintenance fund should be continued and increased from its
present level by $10 per pupil for each year of the next two Biennia. The
present level of funding is $15 per pupil.
A permanent education infrastructure trust fund should be created to
provide direct construction grants to schools in order to address the current
crisis for building modernization and to provide for the additional
classrooms required by State initiatives for smaller classes.
During the next Biennium the Roanoke City Schools will lose 5.1% of its
State Lottery funds unless a hold harmless clause is included in the
appropriation act to gtlarantee the same level of funding as was distributed
during the 1998-2000 Biennium for these funds.
Student technology requirements required by the new Standards of
Learning should be incorporated into the Standards of Quality in order that
funding may be secured for these requirements. The Standards of Quality
should include a minimum of one technology assistant for every school.
School Governance
Local control and flexibility in school operations is a priority for school boards if the
State expects accountability standards to be meaningful and achievable by schools and
15
students. Such flexibility involves management of school finances without mandates to
relinquish control to the local governing body. Governance issues of legislative concern
during the next legislative session include:
The local school board should have control over the school calendar and
the opening and closing dates for the school year.
The present system of State waivers for school accreditation standards
should be retained and expanded.
Local school boards must maintain control over the establishment and
operation of charter schools as provided for in legislation adopted during
the current Biennium.
Drug testing of students and school personnel should be a local option and
not mandated by the State.
Local school boards should retain the right to regulate the use of non-
prescription drugs by students on school property.
A State study should be conducted on increasing the length of the school
year and school day in conjunction with intervention programs designed to
assist schools in meeting the Standards of Accreditation.
State funding should be continued for the Standards of Quality regarding
elementary guidance counselors and reading teachers where the State
Department of Education has revised the mandate.
The State should not provide tax credits to parents of children enrolled in
private schools or tax credits for donations to fund scholarships for the
attendance of children at private schools.
The State Code does not provide immunity to school volunteers who
provide injections of student medications. The State should adopt
legislation that will allow properly trained volunteers to provide injections
of medications to students in emergency situations.
Governor's School Program
A total of nine Governor's Schools now serve 3,350 students statewide. Prior to the 1998-
2000 Biennium, State funding for ongoing Governor's Schools had been frozen since
1992 at $2,765 per pupil. During the current Biennium, per pupil funding for ongoing
Governor's Schools was increased to $2,900. It is imperative that the State continue to
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increase per pupil funding at an annual rate of increase equivalent to the annual rate of
increase in per pupil cost as computed for the State Standards of Quality.
Compensation of School Board Members
The compensation of Roanoke City School Board members has not been raised since
1997. It is requested that maximum compensation allowed for the School Board be raised
to $4,200 effective with FY2000-2001.
GENERAL GOVERNMENT
,CULTURAL AGENCIES - STATE SUPPORT FOR
Local cultural institutions are an important part of the character of a city. In addition to
adding to the quality of life of its citizens, these important entities support the economic
well being of the community. The City of Roanoke is fortunate to have several
institutions such as the Center in the Square and its constituent agencies and the Virginia
Museum of Transportation that attract visitors to downtown and are important to people
of this region in understanding our heritage.
City Council is very appreciative of the General Assembly's funding of these regional
cultural institutions and asks for continued State support for these important
organizations. Additional funding mechanisms should be explored to ensure the future
growth of these important agencies. One such funding source may be through the
creation of an "asset district" of one or more localities where additional sales tax revenues
could be designated to help fund these entities.
GOVERNMENTAL (SOVEREIGN)_ IMMUNITY
In recent years, the General Assembly has considered proposals to eliminate or roll back
governmental (sometimes referred to as sovereign) immunity for the Commonwealth's
cities, counties and towns and official immunity for local govemment employees. These
doctrines should be retained, and in fact strengthened, for, among others, the following
reasons:
Local governments would be forced by loss of immunity to eliminate or cut
back high risk functions or services, such as operation of nursing homes,
parks and playgrounds and athletic programs, and such action is not in the
public interest.
Frivolous suits would be encouraged. Local governments would be viewed
as a "deep pocket" making them an easy target for plaintiffs who could
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bring suit without even attempting to identify the employee allegedly at
fault.
Cost of local government would increase rapid-ly at a time when localities
can ill afford a new major drain on financial resources. Cost of defense of
litigation may be a more serious problem than the obvious cost of paying
judgments. When the City and an employee are sued, conflicts may require
a separate attorney for each party. A recent authoritative study shows that,
of every $4 paid out by local government in litigation, $3 goes to legal
costs; only $1 actually goes to compensate plaintiffs.
Threats of harassing lawsuits may make local government officials less
likely to act decisively where courageous or difficult actions are in order.
Good government is difficult to achieve when officials operate under
constant fear of lawsuits.
The cap on liability under the Virginia Tort Claims Act is illusory. The
$25,000 cap on liability under the Act was first raised to $75,000 and was
more recently raised to $100,000. Constant pressure will keep the cap
spiraling upward.
The City is opposed to any diminishment to governmental immunity of the
Commonwealth's cities, counties and towns or the official immunity of local government
employees or the extension of the Virginia Tort Claims Act to localities. In fact, official
immunity should be extended to certain groups of municipal employees and volunteers
who are particularly vulnerable to suits which jeopardize the very existence of programs
desired by the community, such as employees and volunteers serving as coaches and
officials in youth athletic programs sponsored by the City.
MENTAL HEALTH FUNDING
With another round ofdeinstitutionalization apparently in the offing, it is important that
patients not be returned to localities without sufficient notification, planning, funding and
technical support. Also, patients should be returned to their home communities to
discourage concentration in urban areas and localities with facilities.
It is State policy not to accept primary substance abusers in State facilities, but there is
inadequate funding to provide needed local services. Adequate State funding should be
provided for local treatment of substance abusers.
Many people with traumatic brain injuries do not fall into the State's mental health,
mental retardation or substance abuse categories and as a result do not receive necessary
and appropriate treatment. Some end up in the criminal justice system or in facilities for
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the criminally insane. The State should expand its scope of mental health services to
include those with traumatic brain injuries. Addressing the needs of this population
unserved by the current system will reduce the impact on other local services.
NOTICE OF CLAIMS
Section 8.01-222, Code of Virginia (1950), as amended, requires that notice of personal
injury and property damage claims against cities and towns be given in writing within six
months after the occurrence. Compliance with {}8.01-222 is simple; a claimant merely
needs to state the nature of the claim and the time and place at which the injury occurred.
Bills have been introduced at several recent sessions of the General Assembly to repeal
this valuable notice requirement.
Although compliance with §8.01-222 is simple, the notice requirement is vital to the
Commonwealth's cities and towns. First, the notice provides the opportunity to correct
any defect on public property which may have caused injury before another injury occurs.
Second, the notice requirement affords the city or town a fair opportunity to investigate
the facts and circumstances relating to a claim. The city has hundreds of miles of streets
and sidewalks and usually becomes aware of a slip and fall or trip and fall only when
notice is filed. Fresh notice is essential to the conduct of any meaningful investigation.
If §8.01-222 is repealed, cities and towns will frequently first learn of a claim two years
after the fact when suit is filed. This will deny any reasonable opportunity to conduct an
investigation of the facts and circumstances relating to the injury. In this regard, a locality
is unlike a private property owner who is usually aware immediately of an injury on his
property.
The City believes that the notice requirement of §8.01-222 represents sound public policy
and urges the defeat of any bill weakening or repealing § 8.01-222.
HEART, LUNG AND CANCER PRESUMPTIONS
Police officers, deputy sheriffs and firefighters have the advantage of nearly irrebuttable
presumptions that heart disease and hypertension are occupational diseases under the
Workers' Compensation Act. Firefighters have additional presumptions with respect to
lung disease and certain forms of cancer. The City has expended or reserved $6.7 million
for 38 heart, hypertension, lung and cancer awards made to public safety officers as a
result of the statutory presumptions.
The City supports legislative action to restore balance to the rebuttal process for the heart,
hypertension, lung and cancer presumptions as was the intent of the original legislation.
Compensability should be determined by establishing whetherwork or nonwork related
risk factors are more likely the primary cause of the claimant's condition. The City is
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further opposed to extension of the current presumptions to other categories of public
employees.
COLLECTIVE BARGAINING
Any legislation authorizing collective bargaining for public employees in general or for
any public employee group should be opposed.
The City has strived to develop effective means of communication which permit public
employees to voice their concerns.
LIENS AGAINST REAL ESTATE FOR UNPAID WATER BILLS
The City seeks an amendment to the State Code to clarify that it and other localities have
the authority to place a lien against real estate for unpaid water bills. This amendment
will aid in collection of these bills. It is clear from § 15.2-2119 that the City already has
the authority to place a lien for unpaid sewer service. Given that water and sewer service
are billed together and that water service is a necessary adjunct of sewer service, it is
logical to amend the State Code to clarify that the authority to place a lien extends to
water service.
DANGEROUS WEAPONS ON PUBLIC PROPERTY
The City supports the enactment of enabling legislation clarifying that local governments
are authorized to prohibit the carrying of dangerous weapons in any publicly owned or
leased building or property.
PROPOSALS TO COMBAT URBAN BLIGHT
VACANT BUILDINGS - REGISTRATION FEE
Since 1993, the General Assembly has authorized localities to require the owners of
vacant buildings to register such buildings on an annual basis and pay a registration fee
not to exceed $25. See §15.2-1127 of the State Code. It is important for reasons of
public health, safety and welfare that local government authorities be aware of what
buildings in the community are vacant. Vacant buildings impose inordinate demands on
the police, fire, building and health resources of a community. While the concept behind
this law is sound, the fee does not cover the costs incurred by a locality in administering
the program. To render § 15.2-1127 effective, the General Assembly should increase the
fee to $500 to assist localities in addressing the additional costs of fire, police and
inspection activities related to vacant properties. Such fee would also create a deterrent
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to property owners who might otherwise allow vacant properties to sit unproductive and
deteriorate.
DELINQUENT TAX SALE PROCESS; WAIVER OF TAXES AND LIENS'
NOTICE ~
The escheat process, conducted by escheators appointed by the Governor, was formerly
available to transfer abandoned properties to more responsible grantees who received
such properties free and clear of encumbrances. In 1996, the General Assembly
eliminated abandonment as grounds for escheat. Currently, the cumbersome, costly and
time-consuming delinquent tax sale process, carried out by local governments, is the only
method available to transfer real property on which taxes have not been paid to more
responsible ownership. The Commonwealth should streamline the legal process
applicable to sale of properties on which delinquent taxes are owed so that these
properties can be transferred to responsible ownership more expeditiously and less
expensively. One option would be to permit a locality, with circuit court approval, to
appoint a special commissioner to sell property in a manner analogous to foreclosure by
a trustee under a deed of trust as set forth in §55-58, et .seq. of the State Code.
Currently, inner city properties are frequently forced into delinquent tax sale process
because taxes and liens on the properties far exceed their fair market value rendering the
properties unmarketable. For example, in Roanoke, demolition costs currently average
about $8,000, but the typical value of the vacant lot left is only about $2,500. In addition
to the lien for demolition, there may also be liens for taxes and removal of weeds and
trash. In accordance with legislation enacted by the 1999 General Assembly, weed and
trash liens (§ 15.2-901) and demolition liens (§ 15.2-906) may be waived by the locality
as to a purchaser who is unrelated to the current owner of the property. The taxes and
costs of weed and trash abatement and demolition would remain a personal obligation of
the former owner of the property. Additionally, the City requests that authority be
granted for a locality to waive liens for unpaid taxes if such liens are a barrier to
redevelopment of the property.
Virginia Code Section 15.2-901, allowing localities to require the owners of property to
keep the grass, weeds, and other growth on the property cut, permits these localities, after
giving reasonable notice, to enter upon the property and cut and to place a lien upon the
property, for the cost of doing so. During the summer months, the City's efforts to
address this blight are slowed down by the requirement of having to give notice to the
same property owner each and every time the City must cut the grass and weeds. The
City requests an amendment to require only one notice during each growing season.
21
INSPECTION OF RESIDENTIAL RENTAL PROPERTY
Current provisions of the State Code allow the City to require inspections of rental
properties only in conservation and rehabilitation districts and certain other small areas
designated through a complex process, and then only upon the change in tenancy or
change of ownership of the unit. The City has designed and implemented a program of
inspections based on these provisions and included a voluntary inspection provision not
based on the change of occupancy. The result has been that thousands of rental units in
the City's older neighborhoods have been inspected with the cooperation of the property
owners, and many Building Maintenance Code violations have been found and corrected.
Unfortunately, owners of several hundred units have declined to have their properties
inspected voluntarily outside the change in occupancy. A major difficulty in the
administration of the program has been to monitor when these rental units change
occupancy. The City requests an amendment to Section 36-105 of the Code of Virginia
to allow for required inspections in addition to the change in occupancy.
There are also areas in the City that have significant concentrations of rental housing
and/or deteriorated buildings but have not been designated as conservation or
rehabilitation districts. Overall conditions in these neighborhoods may not warrant such
formal designation, which includes the administrative process to develop detailed plans,
and has implications for the activities and powers of the Redevelopment and Housing
Authority. The City requests authority to provide for inspections in areas other than
conservation and rehabilitation districts and sections designated as spot blight areas.
TAXATION; REVENUE
STATE-LOCAL TAX STRUCTURE
A sound state and local tax structure is vital to the long-term fiscal vitality of the
Commonwealth and its local governments. Virginia is a low-tax state. Only four states
in the country have a lower combined state-local tax burden than Virginia (per $1,000 of
personal income).
Virginia's state-local tax structure should be reexamined in light of economic and
demographic changes such as the emergence of new industries, the shift from a goods-
based economy to a service-based economy and the effect of an aging population.
Another reason to reexamine Virginia's state-local tax structure is to determine whether
it is producing sufficient revenue to fund the level of services citizens want. Examples
of increased demands for services include school construction, education technology,
human services programs, juvenile programs and environmental initiatives.
22
The 1999 General Assembly adopted House Joint Resolution 578 creating the State and
Local Tax Structure Commission to study a broad range of issues. It is urged that the
State's tax structure provide sufficient resources to local governments so that they are able
to deliver the services required by the State.
LOCAL FUNDING ISSUES
Local governments must retain control of their existing revenue sources so that they have
a reliable revenue base to meet the needs of their citizens. This is essential in light of
local governments' historical experience with state funding commitments. Examples
include inadequate state funding for education, failure to share lottery revenues, erosion
of HB 599 funding and erosion of funding for constitutional officers and juvenile block
grant funding.
The General Assembly should not reduce or narrow the taxing authority of local
governments. This includes the elimination or alteration of any existing taxes or fees, the
imposition of caps and any other restrictions on existing local revenue sources. The
erosion of local revenue sources increases local governments' reliance on the property tax.
The state should permit local governments maximum flexibility in their sources of local
revenue. Local officials know the needs of their residents and businesses and are
therefore best able to make judgements about local tax policies. Likewise, local
governments are more easily held accountable by residents and businesses for their local
tax decisions.
BUSINESS, PROFESSIONAL AND OCCUPATIONAL LICENSE (BPOL) TAX
The 1996 Session of the General Assembly undertook major reform of the local business,
professional and occupational license (BPOL) tax. In spite of this major reform of the
BPOL tax, a small segment of the business community continues to agitate for
elimination of the tax.
Elimination of the BPOL tax would reduce the stability and diversification of the local
revenue base. As to the alternatives, most local governments already rely heavily on the
property tax, and many local governments have seen sales tax revenue decline. BPOL
revenue cannot realistically be replaced by other local taxes or fees. Therefore, City
Council opposes any efforts to repeal the BPOL tax or restrict its application.
COMPREHENSIVE SERVICES ACT
The costs of the Comprehensive Services Act (CSA) for at-risk youth and their families
should be fully funded in the State's base budget. The State should give local
governments maximum flexibility in service delivery and use of funds, and allow
localities to maximize the use of other funding sources. Because of the growing cost of
23
this mandate on local governments, the State should assume the full cost of the local
portion (about $2.6 million for the City) of this program.
SALES TAX - ELIMINATION OF TAX ON FOOD PRODUCTS FOR HOME
CONSUMPTION
It has been proposed to eliminate the 1% sales tax returned to localities based on point
of sale as to food products for home consumption. Elimination of this tax would cost the
City revenue ors 1.5 million. If the General Assembly chooses to eliminate this revenue
source, then it should provide to localities a replacement source that (1) ensures that local
revenues will not decrease, (2) produces the same level of revenue growth over time and
(3) is not vulnerable to future State reductions.
It has also been proposed to eliminate the 1% sales tax earmarked for public education
as to food products for home consumption. Applying the City's composite index to the
revenue generated by the 1% sales tax earmarked for public education, loss of this
revenue source would cost the City's schools nearly $600,000. If the General Assembly
opts to eliminate this revenue source, it should modify the SOQ funding formula to
ensure that local governments are not required to increase their spending as a result of the
lost sales tax revenue.
RESEARCH AND DEVELOPMENT TAX CREDIT
During the 1999 Session of the General Assembly, House Bill 1667 was passed which
creates a research and development tax credit, not to exceed fifteen per cent (15%) spent
by a taxpayer on an eligible research and development activity. The maximum credit is
$100,000 per year. The tax credit will become effective only if re-enacted by the 2000
General Assembly Session. The City supports the re-enactment of this tax credit
legislation.
INTEREST PAYMENTS ON ERRONEOUS ASSESSMENT~
During the 1999 Session of the General Assembly, House Bill 1008 was pas§ed, which
requires localities to pay interest to taxpayers on erroneously assessed taxes, if such
locality requires taxpayers to pay interest on delinquent taxes. Unfortunately, SB 1008
did not adequately define what an erroneously assessed tax was, and it did not set out any
particular parameters on the circumstances under which localities are required to pay
these refunds. The result has been substantial confusion and differing opinions
throughout the Commonwealth as to how this legislation is to be implemented. The City
supports efforts to clarify this legislation.
24
TELECOMMUNICATIONS TAX COLLECTIONS
There are numerous new telecommunications firms that begin service in a locality, but
never notify that locality that they are in their market. With the rapid changes and
numerous trade names, it is difficult for a locality to always identify companies doing
business and not collecting the required taxes. (With other businesses subject to a
business license requirement, it is easier for a locality to identify companies subject to
taxes.) Localities then lose utility tax, cellular tax, or E-911 tax revenue and an unfair
competitive advantage then exists for those other businesses that report and remit the tax.
Many of the new telecommunications companies operate under numerous trade names
making it more difficult for the local taxing officials to identify and properly tax those
companies.
The City supports legislation to require each telecommunications company to notify each
locality that they are doing business in that locality.
TRANSPORTATION
TRANSPORTATION (INCLUDING MASS TRANSIT) FUNDINC
Mass transit is critical to a large number of citizens of the Roanoke Valley. These citizens
require mass transit for transportation to their jobs, medical and professional
appointments and for doing their shopping. Not only is mass transit critical to those
citizens who utilize it, but it is also vital to large employers whose work forces rely on
Valley Metro for transportation to the workplace and to retail businesses and medical
facilities whose customers and patients patronize Valley Metro.
Studies of the Commonwealth's transportation needs and funding sources confirm that
there is a widening gap between needs and the funding available to meet those needs.
The State's current transportation program simply cannot keep up with growing needs
statewide. Adequate funding is critical to keep Virginia's transportation system viable
and responsive to increasing economic development, workforce, tourism, and quality of
life issues. Funding for new initiatives should be made in addition to existing funding
arrangements to meet intermodal and inter-regional needs.
While increased federal funding may narrow the gap somewhat, it is clear that the state
must re-examine and adjust its funding sources and commitments as well. Public-private
initiatives must play a role as well. Ensuring adequate funding and planning for
Virginia's growing needs may be accomplished through a number of means, including the
following:
25
1. Adjusting fund sources, such as the motor fuels tax, to keep page with
inflation;
Imposing moderate increases in state transportation-related taxes and fees,
including the motor fuels tax, the road use tax, the motor vehicle sales and
use tax, motor vehicle license fees and motor vehicle rental tax;
Authorizing more options for using long-term financing for major
transportation projects;
Authorizing, at the request of regions, the creation of regional
transportation districts with the ability to impose, without referendum, up
to two percent motor fuels tax, dedicated to transportation funding;
5. Seeking equity among various road users by ensuring that trucks pay their
proportionate share of road costs;
6. Promoting mass transit solutions on a regional and statewide basis.
INTERSTATE 73
The Intermodal Surface Transportation Efficiency Act of 1991 ("ISTEA") authorized the
development ora national highway system to serve major population centers and major
travel destinations. ISTEA identifies the Interstate 73 corridor from Charleston, South
Carolina, to Detroit, Michigan, as being a high priority.
The City supports an alignment ofi-73 following the right-of-way ofU. S. 460 from the
West Virginia line, then follOwing the rights-of-way of the proposed "Smart Highway",
Interstate 81 and Interstate 581 in the City of Roanoke, and then generally following the
right-of-way of U. S. Route 220 from Roanoke to the North Carolina line. This
alignment would provide access to the largest population center in Virginia west of
Charlottesville, the medical and financial centers of Southwestern Virginia, the largest
airport in Southwestern Virginia and one of the State's major universities. The City's
preferred alignment would strengthen both interstate and intrastate commerce and provide
direct economic benefits to the Commonwealth.
_SMART ROAD - IMPROVED ACCESS TO BLACKSBURG/VIRGINIA TECI
Direct access between the Roanoke Valley and Blacksburg/Virginia Tech is important to
economic development efforts in Southwest Virginia. The State Transportation
Commission has already recognized that a direct link from Blacksburg to 1-81 is a
different project from solving traffic congestion on U.S. Route 460 in Montgomery
County, and its importance was high-lighted when it was placed in the State's 6-year plan.
26
Recently, the Virginia Department of Transportation has begun construction on the
"Smart Road" Project. The City applauds the commencement of construction and
supports State funding for this important regional project which will be a catalyst for the
creation of new jobs in the Roanoke and New River Valleys.
INTERSTATE 66
A new transportation link between Tidewater, Virginia, ar. ~1 central California, via mid-
America, has been proposed. This project is sometimes known as the Interstate 66 or the
Transcontinental Highway Project.
An east-west interstate serving the southern part of Virginia, including Lynchburg and
Roanoke, would be a boon to the economic vitality of the Commonwealth. Therefore,
the City supports an alignment of this important transportation link that would take it
from Norfolk to Richmond, then follow the U. S. 460 corridor through Lynchburg and
Roanoke, and then on to West Virginia.
EXTENSION OF PASSENGER RAIL SERVICE
City Council has previously urged support for the extension of AMTRAK rail service
from New York to Atlanta via Roanoke. See Resolution No. 31374-030893 and
Resolution No. 34530-102099, adopted October 25,1999. More recently, the Virginia
Department of Rail and Public Transportation has completed Phases I and II of a study
of passenger rail service between Washington, D. C. and Bristol, and/or between
Richmond and Bristol. Roanoke would be a station along both proposed routes. Phase
I of the study concludes that the proposed passenger rail service is feasible. Phase II of
the study has been completed and recommends "that passenger rail service be
implemented to connect Bristol with both Richmond and Washington, D.C. All stations
would be served by two round trips per day. Trains leaving Bristol would travel through
the New River Valley and Roanoke to Lynchburg where the line would split, with one
train continuing north to Charlottesville and on to Alexandria and Washington, D.C.,
while the other line goes east through Farmville to Richmond."
New passenger rail service would provide badly needed transportation access and act as
a catalyst to development of local economies. Passenger rail service to downtown
Roanoke would provide additional support and increased visibility to such local economic
development projects as the Hotel Roanoke and Conference Center, the Historic City
Market, the Virginia Museum of Transportation, Center in the Square, Henry Street and
other attractions and businesses in downtown Roanoke.
City Council endorses the proposal to extend AMTRAK service between New York and
Atlanta via Roanoke and urges development of Bristol to Washington and Richmond rail
passenger service.
27
HIGHWAY MAINTENANCE
Interstate 581 is a heavily traveled portion of the interstate system and a major entrance
into the City. Many visitors to the City get their first impression of the City from the
appearance ofi-581. Unfortunately, 1-581 is not mowed frequently enough, nor is litter
kept in control. Furthermore, there is little landscaping to improve the aesthetics of this
major entrance into the City. The General Assembly is urged to insure that the Virginia
Department of Transportation provides regular maintenance ofi-581, both as to mowing
and litter control, and that adequate landscaping is provided to improve the aesthetics of
this major interstate corridor through the heart of Roanoke.
SOUTHWEST VIRGINIA REGIONAL WELCOME CENTER
An important element for economic development can be found in the State's tourism
industry. Southwest Virginia has a rich heritage of attractions and with major historical
and cultural significance. Retail business and industry benefit from travel expenditures
that in turn contribute to governments for infrastructure development and basic services.
The concept of regional "welcome" centers being considered in Williamsburg and
Fredericksburg should be expanded to include Southwest Virginia. City Council urges
the General Assembly to consider planning and appropriating funds to develop these
welcome centers in areas beyond the "golden crescent" of Interstate 95 and 64 in eastern
and northern Virginia.
28
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of November, 1999.
No. 34566-111599.
A RESOLUTION adopting and endorsing a Legislative Program for the City to
be presented to the City's delegation to the 2000 Session of the General Assembly.
WHEREAS, the members of City Council are in a unique position to be aware
of the legislative needs of this City and its people;
WHEREAS, previous Legislative Programs of the City have been responsible
for improving the efficiency of local government and the quality of life for citizens
of this City;
WHEREAS, Council is desirous of again adopting and endorsing a Legislative
Program to be advocated by the Council and its representatives at the General
Assembly; and
WHEREAS, the Legislative Committee of City Council has by report, dated
November 15, 1999, recommended to Council a Legislative Program to be presented
at the 2000 Session of the General Assembly;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Legislative Program transmitted by report of the Legislative
Committee, dated November 15, 1999, is hereby adopted and endorsed by the
Council as the City's official Legislative Program for the 2000 Session of the General
Assembly.
A-1
2. The Clerk is directed to issue cordial invitations to the City's Senator
and Delegates to the 2000 Session of the General Assembly to attend CounciYs
meeting relating to legislative matters, to be held at 12:15, on December 6, 1999.
ATTEST:
City Clerk.
Al2
,POLICY STATEMENTS
INDEX
Clarification of State and Local Responsibilities
Economic Development .......................... 5
Effective Government ............................................. 6
Mandates ...................................... 4
Revenue and Finance ............................................... 4
5
Special Needs of Central Cities Without Annexation Power ................5
Transportation ..................................................... 7
Zoning and Land Use ............................................... 7
KEY ISSUES AND LEGISLATIVE PROPOSALS
Commission on the Condition and Future of Virginia's Cities ............... 7
Continuation of Full Funding for HB 599; Reimbursement for
Cumulative Deficit
Freedom of Information Act .......................................... 9
Meals Tax ........................................................ 10
Roanoke Higher Education Authority .................................. 9
Regional Competitiveness Act Funding ................................. 9
OTHER LEGISLATIVE PROPOSALS AND POSITION£
Education
Compensation of School Board Members
.............................. 17
Construction and Technology ....................................... 15
Governor's School Program ......................................... 16
Public Education Priorities
Pupil Services ................................... 14
Roanoke City ' ..................
Schools Issues ....................................... 10
School Governance
Standards of Learning ............................................. 13
State Initiatives
General Govemment
Collective Bargaining .............................................. 20
Cultural Agencies - State Support for
................................. 17
Dangerous Weapons on Public Property ............................... 20
A-3
Governmental (Sovereign) Immunity .................................. 17
Heart, Lung and Cancer Presumptions ................................. 19
Liens Against Real Estate for Unpaid Water Bills ........................ 20
Mental Health Funding ........................................... 18
Notice of Claims
Proposals to Combat Urban Blight
Delinquent Tax Sale Process; Waiver of Taxes and Liens; Notice ........... 21
Inspection of Residential Rental Property ............................... 22
Vacant Buildings - Registration Fee .................................. 20
Taxation; Revenue
Business, Professional and Occupational License (BPOL) Tax .............23
Comprehensive Services Act ........................................ 23
Interest Payments on Erroneous Assessments ........................... 24
Local Funding Issues .............................................. 23
Research and Development Tax Credit ................................ 24
Sales Tax - Elimination of Tax on Food Products for Home Consumption .... 24
State-Local Tax Structure ........................................... 22
Telecommunications Tax Collections ................................. 25
Transportation
Extension of Passenger Rail Service .................................. 27
Highway Maintenance ............................................. 28
Interstate 66
· ......................... ...... .....................27
Interstate 73 ..................................................... 26
Smart Road - Improved Access to Blacksburg/Virginia Tech ...............26
Southwest Virginia Regional Welcome Center .......................... 28
Transportation (Including Mass Transit) Funding ........................25
A-4
C onntL of oanoke
MARY H. ALLEN, CMC
CLERK TO THE BOARD
Internet E-Mail: mallan@www.co.roanoke.va.us
P.O. BOX 29800
5204 BERNARD DRIVE
ROANOKE, VIRGINIA 24018-0798
(540) 772-2005
FAX (540) 772-2193
BRENDA J. HOLTON
DEPUTY CLERK
Internet E-Mail: bholton@www.co.roanoke.va.us
November 29, 1999
Mary F. Parker, Clerk, Roanoke City Council
Roanoke City Council, Members
Forest Jones, Clerk, Salem City Council
Salem City Council, Members
Carolyn S. Ross, Clerk, Vinton Town Council
Vinton Town Council, Members
Wayne Strickland, Executive Director, Fifth Planning District Commission
James D. Campbell, Executive Director, Virginia Association of Counties
Attached is a certified copy of Resolution No. 112399-5 adopting a Legislative
Program for the 2000 Session of the Virginia General Assembly. This resolution was
adopted by the Board of Supervisors at their meeting on Tuesday, November 23, 1999.
If you need further information, please do not hesitate to contact me.
Sincerely,
Attachment
CC:
Brenda J. Holton, CMC
Deputy Clerk to the Board of Supervisors
Paul M. Mahoney, County Attorney
The Honorable Bruce F. Jamerson, Clerk of the House of Delegates
The Honorable Susan Clarke Schaar, Clerk of the Senate
Recycled Paper
AT A REGULAR MEETING OF THE BOARD OF SUPERVISORS OF ROANOKE
COUNTY, VIRGINIA, HELD AT THE ROANOKE COUNTY ADMINISTRATION
CENTER ON TUESDAY, NOVEMBER 23, 1999
RESOLUTION 112399-5 ADOPTING A LEGISLATIVE PROGRAM FOR
THE 2000 SESSION OF THE VIRGINIA GENERAL ASSEMBLY, AND
PETITIONING THE GENERAL ASSEMBLY TO FAVORABLY CONSIDER
THE TOPICS AND ISSUES ADDRESSED HEREIN
WHEREAS, the Board of Supervisors of Roanoke County, Virginia, has identified
major legislative issues of state-wide concern to be considered by the 2000 session of the
Virginia General Assembly; and
WHEREAS, the Board adopts this resolution as its Legislative Program for the 2000
session of the Virginia General Assembly.
NOW, THEREFORE, Be It Resolved by the Board of Supervisors of Roanoke
County, Virginia, that the following legislative initiatives are submitted for its legislative
program for the 2000 session of the Virginia General Assembly for its favorable
consideration and adoption.
I.
A. Education. Realizing that public education is the foundation of American
democracy and the cornerstone of our future economic well being, the County urges the
General Assembly to consider favorably the following actions.
1) 1) The Constitution of the Commonwealth of Virginia should be
amended to provide that elected school boards may be granted the authority and
responsibility for taxation to support public education.
2) The General Assembly should enhance funding for public education,
including increasing the funds available to the Literary Fund for local school capital construction or
1
renovation projects. The General Assembly should increase funding for capital construction and
renovation projects based upon the Iocality's local effort in support of these capital projects.
3) Local school divisions should be authorized to establish opening dates for
school.
4) Disparity funding should be based not only upon the number of students
eligible for free or reduced fee lunches, but also upon the Iocality's local tax effort in support of
education. Disparity funding should be based upon the composite index (which measures a
Iocality's relative fiscal ability to provide its share of the cost of a local school system that meets the
standards of quality) and the Iocality's local effort in support of that school system.
B. Transportation and Highway Safety.
1) Roanoke County supports additional new construction and maintenance
funding for the Virginia Department of Transportation for secondary and primary roads. Additional
funding for new construction projects will address critical transportation needs of all local
governments. Roanoke County requests additional and immediate funding for improvements to
U.S. Route 11/460 west of Salem, Interstate 81 and Interstate 73. Additional maintenance funding
shall be used for an expanded program to mow grass and weeds, and inspect and clean drainage
pipes and culverts.
2) Roanoke County is in support of Roanoke City's support of expanding local
authority to create transportation districts, to impose local option motor vehicle fuels taxes, and to
expend these tax proceeds for local transportation improvements.
C. Public Safety.
1) Roanoke County supports legislation appropriating funds and directing the
State Compensation Board to modify staffing standards for local jails and court services positions
for Shedffs offices.
2
2) Roanoke County requests that Section 46.2-1001 be amended to add
Roanoke County to the list of jurisdictions whose law-enforcement officers are authorized to perform
vehicle safety inspections.
3) Roanoke County requests that Section 46.2-882 be amended to add
Roanoke County to the list of jurisdictions whose law-enforcement officers are authorized to use
laser speed detection devices
4) Amend sec. 56-414 to allow counties to regulate the sounding of train
whistles at railroad crossings.
5) Amend Sec. 15.2-901 (weeds and trash) and 15.2-904 (inoperable motor
vehicles) to allow enforcement through the use of civil penalties, as authorized for violations of
zoning ordinances under Sec. 15.2-2209, or for violations of erosion and sediment control
ordinances under Sec. 10.1-562.J.
D. Environment.
1 ) Roanoke County supports amending Chapter 6.1, "Virginia Tire Tax" of Title
58.1, "Taxation" (a) to increase the tire tax from $.50 to $1.25, and (b) to direct and authorize the
Department of Waste Management to utilize the increased Waste Tire Trust Fund to remediate
illegal or abandoned waste tire dumps.
2) Roanoke County supports allowing the disposal of land clearing vegetative
debris (including tree stumps) in less expensive facilities in a manner not detrimental to the
environment.
E. Local Taxation and Funding.
1 ) Roanoke County vigorously opposes any attempt to restrict or eliminate local
sources of taxation, including personal property taxation and business and professional
occupational licensing, unless local governments are guaranteed the opportunity to replace lost
3
sources of local revenue with comparable, equivalent, independent sources of revenue to allow
localities to fulfill their public service obligations.
2) Roanoke County supports continued and increased funding for the
Comprehensive Services Act, the Virginia Community Juvenile Crime Control Act, the Family
Preservation Act, local police departments (HB 599 funding), and the Regional Competitiveness Act.
3) Roanoke County requests funding for the Blue Ridge Parkway Interpretive
Center, and capital construction funding for the Explore Park Education Center.
4) Roanoke County supports authority to impose an additional one-half percent
(~%) local option sales tax.
5) Roanoke County supports increased capital construction funding for regional
juvenile detention facilities, and that such facilities receive at least 50% of their operating costs from
the Commonwealth.
6) Roanoke County supports legislation amending Section 14.1-46.0:1 to
increase the salary supplement for the Chairman of the Board of Supervisors from $1,800 to $2,500
per year.
II.
That the Clerk to the Board of Supervisors is directed to send a certified copy of this
resolution to Senator John S. Edwards, Senator Malfourd W. "Bo" Trumbo, Delegate H. Morgan
Gdffith, Delegate Clifton "Chip" Woodrum, Delegate C. Richard Cranwell, Delegate A. Victor
Thomas; Mary F. Parker, Roanoke City Clerk; Members of the Roanoke City Council; Forest Jones,
Clerk for Salem City Council; Members of the Salem City Council; Clerk for the Town of Vinton;
Members of the Vinton Town Council and the Fifth Planning District Commission, and the Virginia
Association of Counties.
On motion of Supervisor Nickens to adopt the resolution, and carried by the
following recorded vote:
AYES:
Supervisors Minnix, Harrison, Johnson
NAYS:
Supervisors McNamara, Nickens
A COPY TESTE:
Cc:
Brenda J. H(~ton, CMC
Deputy Clerk to the Board of Supervisors
File
Paul M. Mahoney, County Attorney
The Honorable John S. Edwards
The Honorable Malfourd W. "Bo" Trumbo
The Honorable H. Morgan Griffith
The Honorable Clifton "Chip" Woodrum
The Honorable C. Richard Cranwell
The Honorable A. Victor Thomas
Mary F. Parker, Clerk, Roanoke City Council
Roanoke City Council, Members
Forest Jones, Clerk, Salem City Council
Salem City Council, Members
Carolyn S. Ross, Clerk, Vinton Town Council
Vinton Town Council, Members
Wayne Strickland, Executive Director, Fifth Planning District Commission
James D. Campbell, Executive Director, Virginia Association of Counties
I hereby certify that the foregoing is a tree and correct copy of Resolution 112399-5 adopted by the Roanoke
County Board of Supervisors by a three to two recorded vote on Tuesday, November 23, 1999.
Brenda J. Holton,V'Deputy Clerk
Roanoke County Board of Supervisors
FY2000-2002 Legislative
Program
Legislative Outcomes
FY998-2000
+ State Lottery Funds - $3.1 M
. Disparity Funds of $825,000 for:
. Primary Grade Class Size Reduction
. Additional Preschool Classes
+ New State Funds for Remediation &
Teacher I nservice - $800,000
+ Additional Funding for Teacher Sal
Improvements - $1.1 M
+ Maintenance of Local Control
+ Grant for Student Health Services
Roanoke City School Board
Biennium Objectives
Annual Gains in Student Performance
. Improve Student Achievement by 4%
. Increase Student Attendance by 10%
. Improve Physical Fitness Scores
. Reduce the Dropout Rate by 1%
. Increase the Graduation Rate to 90%
by 7%
SOL Passage Rate- Improve Passa
Rate by 10% per Year
5
Legislative Issues
TEACHER SALARIES, FY99
$44,000
$42,000
$4O,OOO
$38,000
$36,000
$40,854
$38,019
$40,936
National Avera~___~
Il
Roanoke Ci~* L
$40,854
$38,019
$40,936
*For Roanoke Teachers Employed Since 1993-94
Legislative Issues, FY2000-2002
ROANOKE CITY PRIORITIES
. Fully Fund SOQ & State Mandates for
Standards of Learning
. Enhance Teacher & Principal
Recruitment
. Maintain Local Governance
. Support Non-Punitive Consequences for
Accreditation Standards
. Address Student Safety & Disciplin
Issues
. Provide Permanent Source of
State Funds for Cap, ital Outlay
Cost of Standards of Learnin
FY2000 to FY2004
Total Cost for Four Years = $12,775,000
. Textbooks & Materials - $1,100,000
. Teacher Inservice- $1,850,000
. Student 'l-estin§ - $425,000
. Student Intervention - $1,050,000
. Technology Personnel- $1,350,000
. Technology Equipment- $1,750,000
. School Air Conditioning - $5,250,000
Legislative Outcomes,
FY2000-2002 Biennium
. Support Non-Punitive Accreditation Stan
. Fully Fund SOQ & Accreditation Standards:
,~ Textbooks and Teacher Inservice
,~ Technology and Technology Assistants
¢ Intervention and Testing Services
. Increase Funding for:
¢ Teacher Salary Raises
¢ Teacher & Principal Recruitment
,~ Alternative Education Programs
¢ School Nurses
,~ Resource Officers & Security Equip
S
Legislative Outcomes,
FY2000-2002 Biennium
. Establish Infrastructure Trust Fund for School
Construction Needs (Permanent Funding
Source)
. Continue to Increase Governor's School
Funding
10
Consequences of Legislative
Failure or Inaction
. Urban Schools' Accreditation In Jeopardy
. School & Student Performance Does Not
Meet State & Local Standards
. Teacher Salaries Fall Below the National
Average
. Teacher & Principal Positions Not
Qualified Personnel
. SOL Requirements Not Met
. School Buildings Overcrowded &
. Local Fiscal Resources Unduly Taxed
11
Filled With
State Educational Incentive
Funding, FY97 to FYO0
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
Incentive Funds* Tech. & Cons
$842,000
FY96-9~
FY97-91~
~=Y98'9~
FY99-O~
$1,581,799
$1,898,274
$3,085,622
$3,610,695
$750,000
$543,0OO
$2,693,819
*Includes class size, preschool, and remedial reading incentive
4
MISS VIRGINIA 1999
CRYSTAL LEWIS
ROANOKE, VIRGINIA
Parents
Education
Platform Issue
Talent
Billy & Linda Lewis
Newport News, Virginia
AGE: 21
Junior-Campbell University
Buies Creek, North Carolina
"Voluntarism in America's Classroom,,
Vocal
Scholastic Honors
Other Accomplishments
Employment
Career Ambition
Dean's List
President's List
Recipient of Orm'cron Delta Kappa Cup
Presidential $ckolar-Campbeli Universi~
Directed Several Children's Choirs
Implemented Cooperative Tutoring
Program Between College Students
& Elementary School Students in Buies
Creek, IV.C. Toured & Recorded With
Contemporary Christian Artist, "Eternity"
Assistant Manager ~It's Fashion'
Consultant/Sales Associate, Mitchell
Formal Wear
Student Assistant to the President,
Campbell University
To Become a Successful Recording Artist
& Establish Own Record Label
Affdiated As A Spol~esperson For Colin Poweil's Program America's
Promise '
DEC-~6-1999 l~:41 540 ~ 5340
P.O1
,~tJn-29-99 01:10P MU~$£LWHITE ~,md A~-~OC.
540 989 2782 P. 02
MISS VIRGINIA 1999
CRYSTAL LEWIS
Roanoke, Virginia
Pare~tts
Education
Platform Issue
Talent
Scholastic Honors
Other Accomplishments
Employment
Career Ambition
Age 21
Billy and Iz'nd~ Lewis
Newport News, Virginia
Junior- Campbell Uni~rsity
Bales Creek, North Carolina
"¥olungeer~sm In America's Classrooms"
Vocal. "I H~e Nothing"
Dean 's List
President's List
Recipient of Omicron Delta Kappa Cup
Prestdentol Scholar- Campbell University
Directed several children's choir~
Implemented Cooperative Tutoring Program
between college students and elementary
sckool Mudm~ in Baia Creek, N.C.
Toured and recorded with Contempor~
Christian Artist, ~Eteml(~ "
Assistant Manager, "It's Fashion"
Consultant/Sales Associate, Mitchell's
Fornugwear
Student Assistant to the President, Campbell
University
To become a succ~fful recor&'ng art~t and
establish my own record label
DEC-~-1999 08:51 540 77~ 5-~4~ 94~. P,O1
December 1, 1999
Southwestern Virginia Genealogical Society
P.O. Box 12485, Roanoke, VA
'99 0V31 P1:17
Clerk of the City of Roanoke
Municipal Building, Rm. 456
215 Church Ave., SW
Roanoke, VA
My Dear Sirs:
The Board of Directors of the Southwestern Virginia Genealogical Society (SVGS) requests that a
presentation by SVGS to the Library Board of Roanoke be scheduled at the first convenient city council
meeting. The presentation will be of a gift of $1000.00 for the expansion of the Virginia Room at the
Main City Library. The gift is to honor of the Ms Carroll Tuckwiller's service to the city and the
public on the occasion of her retirement. The presentation will be made by Stephen Jenkins of
SVGS's Board of Directors.
The following is a synopsis of the text of the presentation we wish to make. We welcome your
comments and suggestions.
"Mayor Bowers, members of the Council, ladies and gentlemen; I am Stephen denkins from the Board
of Directors of the Southwestern Virginia Genealogical Society. Thank you for the opportunity to make
this presentation before you today to honor one of the stars of the Star City.
The Southwestern Virginia Genealogical Society commends to you Ms. Carroll Tuckwiller's thirty
years of superlative service as the director of the Virginia Room. In her honor, we are donating
$1000. O0 to the expansion of the Virginia Room in the Main City Library.
Ms. Tuckwiller has been an extraordinary ambassador for the City of Roanoke and has made the city
numerous friends and supporters among the thousands of visitors who have traveled here to use the
Virginia Room. Her considerable knowledge and expertise in the history of Virginia and the science
of genealogy has helped many to find their roots in southwestern Virginia. Through her efforts the
Virginia Room has established an excellent national reputation which has drawn many people from
throughout the nation and the world to visit our city. We hope that this donation and the generous gift
made by the DAR will facilitate this important expansion project. We also ask that other organizations
whose members use the Virginia Room consider a donation to this project of whatever amount their
means might allow.
The history of southwestern Virginia and its role in the development of this nation is one of the great
sagas in American history. St. Louis may have built an arch and named itself the 'Gateway to the
West ', but before that southwestern Virginia was the 'Gateway to America 'for the ancestors of
hundreds of thousands of today's Americans. Unfortunately, we are often preoccupied with current
issues as we try to fulfill the vision that our forefathers had for this country. We should not overlook the
Southwestern Virginia Genealogical Society
P.O. Box 12485, Roanoke, VA 24026-2485
importance of remembering our ancestor's accomplishments and their fadings; that is our heritage.
Without an awareness of the people, the events and the conflicts which preceded us, we cannot teach
our children to manage the great flow of events that will occur in their lifetimes and to direct it towards
the ful. fillment of that dream that is America..
To foster this awareness, the Southwestern Virginia Genealogical Society wouM like to announce that it
has approved the expenditure of $500. O0 to seed the formation ora consortium of southwestern
Virginia organizations to promote the history of our region.
Within southwestern Virginia there are over a hundred groups dedicated to preserving and teaching
this heritage. Each is diligently pursuing its purpose. A consortium will allow us to confer with each
other and to pool our efforts through mutual promotion . This consortium will also provide a venue
through which local government and other civic organizations may encourage historical tourism. It
will provide a large base of activism and volunteers to develop a full calender of events and
destinations within the region to entice further tourism and interest in our history. By publicizing these
events and sites in the dozens of publications distributed by these organizations, we will synergize
efforts to promote the awareness of southwestern Virginia and its history.
We envision that the consortium wouM meet bi-monthly or quarterly, alternately in Roanoke,
Blacksburg or Whytheville. We wouM invite an open membership of organizations interested in the
history of the region including historical organizations, genealogical organizations, patriotic
organizations, colleges and universities, museums, libraries and representatives of local governments.
We ask that the council consider this idea, and that if they concur with the merit of this concept, that
they lend their good offices to this effort by suggesting suitable members and projects for the
consortium as well as likely individuals whose interests, energy and talents wouM support the success
of this endeavor.
I thankyouforyour time and this opportunity to speak to you and look forward to your comments,
suggestions and advice."
Respectfully submitted,
Board of Directors, Southwestern Virginia Genealogical Society
Assistant Treasurer and Membership Chairman
343-7914
e-mail: jenkyns~roanoke.infi.net
cc: SVGS President, Wendy James
First vice president, Karen Kappessor
Recording secretary, Dorothy Creasy
Immediate past president, Gene Swartzell
The 2nd Annual Toys 4 Tots softball game was held on Friday, September 10,
1999, at Wasena Park. The City won 21 to 8. As you recall, and we won't talk
about it again, last year the City lost 25 to 12, so we are getting better.
As is evidenced by the toys collected from all City employees, the dedication to
the children and the community is tremendous in our All American City. I take
this opportunity to say thank you to all City employees who donated toys, hats
and gloves. I sincerely hope that Chief Jordan and his players will match or
double the amount of toys collected.
I take this opportunity to issue a challenge to the Marines (if they think they can
handle us) to play again next year.
At this time I would like to introduce Chief Kevin Jordan.
his
Reserves
PLAYERS
Leisha Cook,
Planner/Organizer
Joyce Johnson,
Planner/Organizer
Cindy Ayers
Bob Bengtson
Vic Brammer
Adrean Brown
Bob Clear
Robert Early
Jill Epperly
Jeff Lambert
Judith Mills
Terry Oates
Melinda Payne
Pete Peters
Tommy Shaver
Dave Suttles
Eddie Tucker
Tim Vaughn
Blain Wilson
Edra Wimmer
Officials: CoachPete
Peters
Vicky Vancleeck,
Wade Kendrick
Given under our hands and the Seal of the City of Roanoke this sixth day of
December nineteen hundred and ninety-nine.
WHEREAS,
this year marks the 200th anniversary of the death of America's
Founding Father, George Washington, who was the indispensable
figure in the creation of the United States of America, and served our
nation as its Commander in Chief and President with unparalleled
distinction; and
WHEREAS,
Americans.from sea to shining sea should pause on the brink of the
new century to reflect on George Washington's contributions to self-
government, and to remember that in the first presidential inaugural
address he challenged all Americans with the task of preserving, for
all ages, "the sacred fire of liberty"; and
WHEREAS,
Senate Concurrent Resolution 83 of the 106~h Congress of the United
States calls upon the nation to remember the life of George
Washington and his contributions to the nation with appropriate
ceremonies on December 14, 1999, the 20ff~ anniversary of his death,
and states that the flag of the United States should be lowered to half
staff on that date; and
WHEREAS,
The Sons of the American Revolution, Fincastle Resolutions Chapter,
will hold a memorial service commemorating the 200tn anniversary
of George Washington's death in Fallon Park, Roanoke, Virginia, at
1:00 p.m. on Tuesday, December 14, 1999.
NOW,
THEREFORE, L David A. Bowers, Mayor of the City of Roanoke,
Virginia, in celebration of the life and legacy of the man who was First in
War, First in Peace, and First in the Hearts of His Countrymen, do hereby
proclaim Tuesday, December 14, 1999, throughout this great All-America
City, as
ATTEST:
GEORGE WASHINGTON DA Y.
Mary F. Parker
City Clerk
David A. Bowers
Mayor
t~ECElVEO
CiTY CLERKS OFF!CE
~9 DEl]-1 P4:22
December 6, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Christmas Parade
This is to reserve space on Council's agenda for the 2:00 session for a 10-minute
briefing by Downtown Roanoke, Inc. regarding the above referenced subject.
Respectfully submitted,
D. Ritchie
Actin~City Manager
JDR:ca
CC:
City Attorney
Director of Finance
City Clerk
MECE~ED
CiTY CLERKS
~ NOV 23 P2:36
E. DUANE HOWARD
508-B Walnut Avenue, Old Southwest
Roanoke, Virginia 24016-4523
(540) 982-1085
I would like to request being put on the agenda for the next City Council Meeting of:
To speak on the subject of:
Thank you very much,
Sincerely,
E. Duane Howard
WILLIAM M. HACKWORTH
CITY A'I'FORNEY
CITY OF ROANOKE
OFFICE OF CITY ATFORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va, us
November 15, 1999
RECEIVED
['.ITY r~, r:~.~,.,q r~-,
'99 NOV IC
I~!LL~&M X PARSONS
· StiffEN J. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Salaries of Mayor and Council Members
Dear Mayor Bowers and Members of Council:
As you have requested, I have prepared the attached ordinance for your consideration
which would provide for an increase in the salaries paid the Mayor and members of City
Council. Pursuant to §15.2-1414.6, Code of Virginia (1950), as amended, (this section
went into effect October 1, 1998) the mayor of a city with a population the size of
Roanoke's may receive an annual salary of up to $25,000, and members of Council may
receive an annual salary of up to $23,000. As you know, the Mayor currently receives
$18,000 per year, and the Vice-Mayor and members of Council receive $14,000. These
salaries were established on June 3, 1996, by action of Council.
As provided in § 15.2-1414.6, no increase in the salary of the members of Council
may take effect until July 1 after the next regularly scheduled general election of Council
members. In this instance, this means that if you should take action to establish an increase
in the annual salaries of the Mayor and members of Council, this increase could not take
effect until July 1, 2000. This section also provides that eVery proposed increase in the
salary of the members of Council shall be adopted at least four months prior to date of the
next municipal election, meaning that Council will need to act on this matter before the end
of 1999, if it wishes to act.
As you requested, I have attached a compilation of the salaries paid to mayors and
council members in other Virginia cities. This compilation was prepared by the Virginia
Municipal League in December of 1997, and is the latest compilation available from VML.
Our Personnel Manager, Ken Cronin was kind enough to call several jurisdictions to obtain
additional, current information and his November, 1999, summary is attached.
H:\COUNClLkl-hmsala. 1
The Honorable Mayor and Members
of City Council
November 15, 1999
Page 2
Council also asked for a history of Council's salaries. The following are the salaries
set by Council since 1980:
Ordinance Effective Mayor's Vice-Mayor's Council Member
No. Date Salary Salary Salaries
25247 July 1, 1980 $8,400 $6,600 $6,000
25670 July 1, 1981 [six % raises for all]
27020 July 1, 1984 $10,904 $7,996 $7,360
28134 July 1, 1986 $14,700 $11,550 $10,500
28639 July 1, 1987 $15,000 $12,127.50 $11,025
29103 July 1, 1988 $15,000 $13,000 $12,000
30036-50790 July 1, 1990 $15,000 $13,000 $13,000
32980-060396 July 1, 1996 $18,000 $14,000 $14,000
WMH:f
Attachments
cc:
Please let me know if you have any questions with regard to this matter.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
James D. Ritchie, Acting City Manager
James D. Grisso, Director of Finance
Jennifer Faulkner, Acting Public Information Officer
Melinda Mayo, Public Information Specialist
H:\COLrNCILU-lunsala. 1
Per Month
Per Meeting
Per Year
!Per Month
Per Meeting
Other
Per Year
Per Month
Per Meeting
Special Meeti~
Other
SURVEY OF COUNCIL SALARIES
Jurisdiction
Salem
November 1999
Mayor Salary
$12,242
Vice Mayor Salary
Council Salary
$10,712
Roanoke County 13,972 13,372 1 172
Roanoke 18,000 14,000
Lynch burg 6,300 4,500 4,320
Alexandria 25,000 o ! 20,000
Newport News 25,000 23,000
Richmond 27,000 25,000
Chesterfield 27,428 25,853 24,278
Henrico 44,275 42,350 38,500
SURVEY OF COUNCIL SALARIES
November 1999
Jurisdiction
Salem
, Roanoke County
Mayor Salary
$12,242
13,372
!Roanoke
13,972
Vice Mayor Salary
Council Salary
$10,712
__12,172
14,000
18,000
~Lynchburg 6,300 4,500 4,320
Alexandria 25,000 20,000
Newpo~ News 25,000, 23,000
Richmond 27,000 25,000,
Cheste~eld 27,428 25,853 24,278'
Hendco 44,275 42,350 38,500:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
AN ORDINANCE establishing the annual salaries of the Mayor, Vice-Mayor and
Council Members for the fiscal year beginning July 1, 2000; and providing for an
emergency.
WHEREAS, §15.2-1414.6, Code of Virginia (1950), as amended, authorizes this
Council, notwithstanding any contrary provision of law, general or special, to set annual
salaries by ordinance for the Mayor, Vice-Mayor and each member of Council within certain
limits, and this Council is desirous of exercising this authority.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 2000, and ending June 30, 2001, and for
succeeding fiscal years unless modified by action of this Council, the annual salaries of the
Mayor, Vice-Mayor and each member of Council shall be as follows:
Mayor - $
Vice-Mayor and Council
Members - $
2. This ordinance shall remain in effect until amended or repealed by ordinance
duly adopted by City Council.
3. The Mayor and members of Council shall continue to receive such other
benefits as have previously been authorized by Council.
H:\MEA~UR~S\O-COUSAL.O0
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage. ATTEST:
City Clerk.
H:\MEASUR~S\O-COUSA.L.O0
RECEI~EO
CITY CLERE$ O~FICE
THE ROAN(~E ~JTM-~ ill0:27
AD Number: /~ ffc~/7t D-.fi'
Publisher's Fee $
ADDRESS:
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
NOTICE OF PUBLIC HEARING
Pumuont to §15.2-1414.6;
Code of VIr&lnla (1950), a~
City of Roanoke will hold pupllc
15, 1999, at 7:00p.m., Ired on
Monday, Declmaber 6, 1999, at ~
2:00p.m. In the Council Ctlem-
her of the Muelciplfl. ~
215 Chum, h Avenue, S.W., In
the CRy, on the, Issue of
.whether City Council ~hould
Ma~or and Council membem up
tO ~ome amount not excendlr~
ted by State law. State law n°w
~ermits the Mayor to .enm;a
salary of up to ~5,000, and
Council members up to
Uae Mayor is *:18,000 and.
Council members currently.
enm '14,000.
All psrtle~ in Iflters~t and citi.
zens may appenr en the abeve
daten and be ~,,erd on this
i~ue.
GIVEN u~der my hand this 8th
day of November, 1999. i
Mary F. Perker,
City Clerk
(J289465) .
RUN DATES:
Witness, this/SFday of ~- 1999
Sworn to and subr, c~,bod bc;oro mo this
of~ .~,!~jrxL~,'. wi~-.-.$ my h~ and official ~al..
(Authorized Signature)
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
September 7, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 7, 1999, at 12:15 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Regular Meetin.qs, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, Carroll E.
Swain, James O. Trout and Mayor David A. Bowers ........................................... 5.
ABSENT: Vice-Mayor C. Nelson Harris and Council Member W. Alvin Hudson,
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess to be reconvened at
12:25 p.m., in the Social Services Conference Room, Room 306, Municipal Building
North.
At 12:25 p.m., the meeting reconvened in the Social Services Conference
Room, Room 306, Municipal North, with all Members of the Council in attendance,
with the exception of Vice-Mayor Harris and Council Member Hudson, Mayor Bowers
presiding.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; Mary F.
Parker, City Clerk; Willard N. Claytor, Director of Real Estate Valuation; Robert H.
Bird, Municipal Auditor; George C. Snead, Jr., Director of Public Safety; Robert K.
Bengston, Acting Director of Public Works; Glenn D. Radcliffe, Director of Human
Development; and Kit B. Kiser, Director of Utilities and Operations.
OTHERS PRESENT: The Honorable Robert W. Goodlatte, United States
Representative, Sixth Congressional District; Peter S. Larkin, District Director for
Congressman Goodlatte.
COUNCIL-LEGISLATION: The Mayor welcomed Congressman Goodlatte and
Mr. Larkin to the meeting which is held annually to discuss matters of mutual
interest and concern.
Following lunch, the business session convened at 12:50 p.m.
Congressman Goodlatte advised that the fourth in a series of meetings was
held in August to address highway safety on 1-81. He called attention to an increase
in traffic and expressed concern with regard to the tragic accidents that have taken
place in recent months. He advised that a volunteer citizen task force was appointed
which is charged with the responsibility of filing with the local governments along
1-81 and the Federal Government their recommendations and their assessment of
recommendations made by citizens and other groups that participated in numerous
meetings throughout the state. He stated that plans are underway to widen 1-81
which will take a number of years to complete and in the meantime, certain things
can be done to make the highway safer, including technological improvements to
provide more information and appropriate signage, especially regarding weather
conditions, and any measures the City of Roanoke would like to include should be
brought to the attention of its state representatives. He referred to efforts to obtain
additional monies to fund a five year Virginia Department of Transportation Highway
Safety Improvements Program which will be implemented in October and will be
known as "Travel Shenandoah" that will include Iow band radio Internet information
and a pager system that enables motorists to be paged while on the highway and
notified of a change in traffic conditions. He stated that the second phase of the
project is "Rockbridge South" which is anticipated to be on line in early 2000.
Congressman Goodlatte advised that he is following with great interest the
planning for locating 1-73 which will impact the City of Roanoke, both positively and
negatively, and encouraged the City to be actively involved in that issue. He stated
that 1-73 is routed by Federal Law through the Roanoke Valley for the purposes of
improving highway safety, particularly to upgrade or replace Route 220 south of
Roanoke, and for economic development purposes and to provide better
connections to the Piedmont Triad of North Carolina. He added that currently, the
Virginia Department of Transportation (VDOT) is making decisions on proposed
alternatives, all of which have caused opposition in the areas in which they are
proposed; and the Federal Government imposes a number of requirements that
VDOT must follow and if the City of Roanoke is concerned about any of the
procedures, he offered his assistance to work with the City and the Federal Highway
Administration.
2
Congressman Goodlatte advised that the Federal Aviation Administration has
approved an additional $3.7 million for work on the south end of Runway A at
Roanoke Regional Airport, $900,000.00 is included for Phase I of the general aviation
area and he will continue to work with the Federal Aviation Administration to monitor
funding for the new control tower.
Congressman Goodlatte noted that an additional $200,000.00 was secured for
Valley Metro capital improvements in last years' budget and $500,000.00 was
included for the Roanoke Passenger Rail Station. He added that Roanoke was
successful in being designated as the location for the National Emergency Medical
Services Memorial Service which is a fitting location because Roanoke was the site
of the first rescue squad in the country.
Congressman Goodlatte stated that the Blue Ridge Interpretative Center to be
located on the Blue Ridge Parkway in Roanoke County will be beneficial to the entire
valley because it will include a Visitor's Center at Explore Park for the Blue Ridge
Parkway that will cause visitors to be aware of downtown Roanoke and area
attractions, $800,000.00 in Federal funds was appropriated for that purpose, and it
is anticipated that construction will begin in 2000.
Council Member Swain called attention to deteriorating service at the Veterans
Administration Hospital in Salem. He explained that new medications are prescribed
by doctors; however, the pharmacy does not stock the medicines which means that
patients must purchase the medication through the private sector. He asked that
Congressman Goodlatte provide assistance.
Congressman Goodlatte advised that he has received complaints from a large
number of his constituents. He stated that the problem stems from a number of
areas such as administrative problems, both locally and nationally, that are in need
of attention, and it is hoped that there will be noticeable improvements with new
leadership. He added that funding has also been a problem, although some success
was experienced through the VA/HUD Appropriations Bill and a $2 billion increase
in funds for health care facilities for veterans, which is the first time that a
substantial increase has been included in the budget process. He added that he has
worked with doctors, the Veterans Administration Hospital, veterans organizations,
unions and hospital administration in addressing a number of specific concerns,
and he would investigate Mr. Swain's concern regarding the unavailability of certain
medicines through the VA pharmacy for those persons with a service connected
disability.
Council Member Wyatt advised that the size of school class rooms has been
reduced which has created a lack of space for students and no work space for
teachers. She inquired about not only the lack of available space for classrooms in
3
the Sixth Congressional District, but the number of school buildings across the
district that are in need of repair, and the number of modular units currently in use
in the Sixth District. She called attention to the need for high school renovations
which will bring classrooms into the 21st century because school buildings are not
compatible with current technology. For the Roanoke Valley alone, she added that
high schools need to be renovated in the amount of approximately $75 million, and
inquired if Congressman Goodlatte is reviewing school facility renovation needs in
the Sixth Congressional District.
Congressman Goodlatte advised that he meets with representatives of all
local governments in the Sixth Congressional District, he is aware of the number of
students enrolled in the various school systems, and the City of Roanoke has done
a commendable job in terms of its ongoing renovation program for elementary and
middle schools. He explained that the Federal Government has passed legislation
in making Federal funds for local school systems more flexible, and there are a
number of proposals at the Congressional level for assistance with school
construction/renovation. He advised that funding requests that involve greater
Federal Government involvement for school construction are of great concern to him
as one member of the Congress, because while there are needs all across the Sixth
Congressional District, there are far greater needs in other parts of the country in
major cities, and a system that causes Virginia taxpayers to subsidize expenses in
other parts of the country cause concern because Virginia has been responsible and
managed its tax dollars wisely and should not have to pay for school facilities in
those areas of the United States that have not spent their dollars wisely. He stated
that he would like to identify legislation that will allow local governments to find the
means to raise funds for capital expenditures.
Ms. Wyatt requested that Congressmen Goodlatte determine how many
modular classrooms are currently in use throughout the Sixth Congressional
District, and how many schools are in need of renovation. She stated that schools
in the City of Roanoke have been renovated; however, there are still too many
modular classrooms, and elementary schools that were refurbished in the first round
of renovations are now in need of additional repairs.
Mr. White asked that Congressman Goodlatte explore ways to provide direct
funding to Roanoke City to offset the taxpayers' subsidy to the public transit system.
He inquired about efforts to remove firearms from the possession of those persons
who should not have access to them.
Congressman Goodlatte pointed out that the City has received some Federal
assistance for mass transit, even though funding has declined. He stated that he
sponsored the National Highway Safety Administration Bill which was passed at the
last session of Congress that provided $200,000.00 for capital, and he will pursue
4
a proposal for additional funding for cities like Roanoke, Harrisonburg, and
Lynchburg that operate a public transit service. In addition, he noted that the State
received a large increase in Federal funding for transportation purposes, and during
the last session of the Congress, Virginia's share of the Federal Highway Safety
Trust Fund was increased by approximately 65 per cent, which funds are available
for assisting with transit facilities and highways.
In regard to misuse of firearms, Congressman Goodlatte advised that he
supports present efforts and will support new efforts to keep firearms out of the
possession of criminals, unsupervised children and others who have specific
disabilities. He called attention to numerous current laws, and advised that the
Commonwealth of Virginia pioneered the concept of a nation wide check system
which has been in effect for approximately eight years, operational for about a year
and will improve as computer systems in the various states improve, although the
system is not utilized to its maximum potential. He explained that large numbers of
persons have been found to have criminal convictions when they attempted to
purchase firearms and were ruled ineligible, but no one has been convicted of the
crime of attempting to purchase a firearm when they were under a felony conviction,
and if several of those convictions were enforced in a high profile way, the number
of persons who try to purchase firearms through the system would be decreased.
He added that another problem is that some states are slow to report or do not
report persons who are convicted of felonies. He stated that he voted for
compromise legislation in the House of Representatives that would have called for
a check system at gun shows, however, the lengthy waiting period set forth in the
Senate version of the bill would have effectively eliminated gun shows as a means
for law abiding persons to have a wide array of vendors from which to purchase
firearms for hunting, personal events, gun collectors, etc. He spoke in support of
having an instant check at gun shows, as opposed to a three to four day waiting
period.
Mr. Swain expressed concern with regard to exposed electrical wires in the
Shaffers Crossing Underpass which could present a safety hazard, and water that
seeps through the concrete could lead to deterioration of the metal. He advised that
a stress test should be performed to assess the situation, and noted that the City
has approached Norfolk Southern Corporation in regard to the concerns; however,
Norfolk Southern states that funds are not included in its budget to address the
matter. Mr. Swain called upon Congressman Goodlatte for assistance.
Congressman Goodlatte advised of his willingness to work with officials of
the City, Norfolk Southern and the Federal Railway Safety Administration to
determine if action should be taken. He stated that he would discuss the matter with
Norfolk Southern officials to determine if they are of the opinion that a safety hazard
exists.
5
Mr. Trout advised that he serves as a member of the National League of Cities
Community and Economic Development Policy Committee which is concerned about
the proposed reduction of approximately 30 per cent in Community Development
Block Grant finds. He explained that in 1982, the City of Roanoke realized that itwas
the only major city in Virginia that owned no land for industrial parks or corporate
centers; therefor, the City immediately developed an economic program to develop
industrial parks and corporate centers and Roanoke's flagship park is its Centre for
Industry and Technology. He stated that Roanoke's Industrial Centre has an
investment of over $200 million and provides over 2,000 jobs and approximately $2
million in taxes to the City. He added that Roanoke's Industrial Development Centre
was developed and graded with CDBG funds. He explained that along with the
Roanoke Centre for Industry and Technology, four other industrial parks are almost
complete, and if CDBG funds are cut, the City's economic development program
would be drastically impacted. He called attention to funding for the West End
Center project through CDBG funds, and last year the City appropriated $100,000.00
to the West End Center to purchase additional land. He requested Congressman
Goodlatte's assistance for continued CDBG funding.
Congressman Goodlatte advised that he would review the specifics of CDBG
funding. In the past, he stated that he has supported the CDBG program because
the block grant system provides local governments with the maximum amount of
flexibility, and he has voted against past amendments that would have cut funding.
Mr. Trout offered to provide Congressman Goodlatte with a tour of those
facilities where CDBG funds have been used.
The Acting City Manager encouraged continuation of CDBG funds which are
crucial to the City's development. He expressed appreciation for Congressman
Goodlatte's efforts to address issues of concern to the City and to its citizens. He
asked that Congress continue to question the impact of Federal legislation on local
government, both financially and operationally.
Congressman Goodlatte advised that unfunded mandates are a continuing
concern. He referred to legislation that was passed several years ago which makes
it more difficult to impose new unfunded mandates by allowing any member of
Congress to raise a point of order and to remove a portion of a large bill of
legislation that may constitute an unfunded mandate. He stated that the legislation
is required to be voted on separately which also allows local governments to rally
their opposition. He added that he would like to review existing unfunded mandates
with the ultimate goal of elimination or providing full funding.
6
The Director of Finance raised a question in regard to a moratorium on
Internet sales tax; whereupon, Congressman Goodlatte advised that legislation was
passed in 1998 that proposes a three year moratorium on new taxes on the Internet
which is primarily directed at access charges. He explained that the existing sales
tax and other forms of taxation that would apply in other areas also apply on the
Internet. He advised that a nationwide commission was appointed, which is chaired
by Governor Gilmore, to make recommendations to Congress next year on collecting
taxes and providing an equitable tax system.
The Mayor requested information with regard to AMTRAK, and advised that
citizens of western Virginia are concerned about travel, the number of airline flights
have increased by 600 per year, highways and airways are becoming more and more
congested and America will be looking for alternative modes of transportation. He
stated that AMTRAK's high speed rail service was proposed to start in December,
but because of incomplete equipment, the date was changed to January, 2000, and
within a year, it is hoped that the response to high speed rail service will be so
favorable that more and more parts of America will want to provide the service. He
inquired if Congressman Goodlatte supports AMTRAK and Federal funding for the
Commonwealth of Virginia to provide passenger rail service.
Congressman Goodlatte advised that he would favor reinstatement of
passenger rail service to Virginia, and he has supported efforts to bring rail service
from Richmond to Lynchburg to Roanoke to Abington.
The Mayor requested that the City be provided with copy of any information
that will be presented to Congress.
There being no further business, the Mayor declared the meeting in recess at
1:55 p.m., to be reconvened at 2:00 p.m., in the City Council Chamber, 215 Church
Avenue, S. W., City of Roanoke, Virginia.
At 2:00 p.m., on Tuesday, September 7, 1999, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, Carroll E. Swain, James O. Trout and Mayor David A. Bowers .................. 6.
ABSENT: Council Member W. Alvin Hudson, Jr.- ....................................... 1.
7
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
WATER RESOURCES-ACTS OF ACKNOWLEDGEMENT: The
Mayor announced that an "Ecumenical Day of Prayer for Rain" will be
held on Sunday, September 19, 1999, at 4:30 p.m., in the vicinity of Lee
Plaza in downtown Roanoke.
TOYS FOR TOTS-COUNCIL: The Mayor announced that the City
of Roanoke/Marine Corp./Naval Reserves "Toys for Tots" softball game
will be held on Friday, September 10, 1999, at 6:30 p.m., at Wasena Park
Field No. 1.
PRESENTATIONS:
PROCLAMATIONS: The Mayor presented a proclamation
declaring the month of September 1999 as Native American Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS: The Mayor presented a proclamation
declaring Saturday, September 18, 1999, as Roanoke's Day of
Kindness.
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to four requests for a Closed Meeting to
consult with legal counsel on two matters of probable litigation; to
8
ACTION:
ACTION:
consult with legal counsel on a specific legal matter requiring the
provision of legal advice by counsel; and personnel matters with regard
to vacancies on various authorities, boards, commissions and
committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, June 7, and Monday, June 21, 1999, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
9
ACTION:
ACTION:
CITY ATTORNEY: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on
a matter of probable litigation, pursuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in a Closed Meeting to consult with legal counsel
on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
CITY ATTORNEY: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on
a matter of probable litigation, pursuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in a Closed Meeting to consult with legal counsel
on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
10
ACTION:
ACTION:
CITY ATTORNEY: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on
a specific legal matter requiring the provision of legal advice by such
counsel, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in a Closed Meeting to consult with legal counsel
on a specific legal matter requiring the provision of legal advice by
such counsel, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-YOUTH CAMPS:
A communication from Mayor David A. Bowers advising that Camp
Virginia Jaycee has been in operation for approximately 30 years
offering a much needed camp with the special mission of providing
recreation for the mentally retarded in the Commonwealth of Virginia;
millions of dollars are needed for improvements at the facility; and it is
important for the City of Roanoke to participate in its five year Capital
Improvement Program by making a contribution, was before Council.
The Mayor requested that the matter be referred to 2000-2001
budget study and to the Capital Improvement Program for further
review and consideration by the City administration and the Members
of Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be referred to fiscal
year 2000-2001 budget study and to the Capital Improvement Program
for review and consideration. The motion was seconded by Mr. Swain
and adopted by the following vote:
11
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BUDGET: A communication from Council MemberWilliam White,
Sr., with regard to a recommendation from Mr. James Armstrong
addressing fiscal issues that arise outside of the routine budget
process, was before Council.
ACTION:
Mr. White requested that the item be removed from the Consent
Agenda for discussion. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
(See page 15).
BRIDGES-PUBLIC WORKS-STREETS AND ALLEYS: A report of
the Acting City Manager with regard to repaving of Jefferson Street
from Elm Avenue to Norfolk Avenue, was before Council.
ACTION:
Mr. White requested that the item be removed from the Consent
Agenda for discussion. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
(See page 16).
12
ACTION:
ACTION:
PARKS AND RECREATION-PUBLIC WORKS-WEED ABATEMENT
PROGRAM: A report of the Acting City Manager providing information
on improving customer service relative to the City's weed abatement
program, was before Council.
Mr. White requested that the item be removed from the Consent
Agenda for discussion. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
(See page 17).
CITY EMPLOYEES-PENSIONS: A report of the Director of Finance
with regard to the employer matching contribution to ICMA-RC for City
employees, was before Council.
Mr. White requested that the item be removed from the Consent
Agenda for discussion. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
(See page 19).
DIRECTOR OF FINANCE-CITY EMPLOYEES-PENSIONS: A report
of the Director of Finance with regard to the City of Roanoke Pension
Plan cost-of-living adjustment granted to City retirees, effective July 1,
1999, was before Council.
Itwas advised that Council, on May 11, 1999, approved a two per
cent cost-of-living adjustment (COLA) for eligible members of the City
of Roanoke Pension Plan, pursuant to Ordinance No. 34279-051199; out
13
ACTION:
of 1,305 retirees, 1,170 received this increase; retirees who retired on
or before July 1, 1998, and qualified spouses were eligible; monthly
increase in pensions for the COLA was $14,795.00, or $177,540.00
annually; and estimated cost of the increase is $1,700,000.00 based on
current actuarial assumptions.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
CULTURAL SERVICES COMMITTEE-HUMAN DEVELOPMENT-
ROANOKE ARTS COMMISSION-LIBRARIES-PENSIONS-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council:
George A. Kegley and Courtney A. Penn as members of
the Cultural Services Committee for terms ending June 30,
20O0;
Raleigh Campbell, Katherine M. McCain and Glenn D.
Radcliffe as members of the Human Services Committee
for terms ending June 30, 2000;
Brook E. Dickson and Susan W. Jennings as members of
the Roanoke Arts Commission for terms ending June 30,
2002;
Gloria P. Manns for a term ending June 30, 2002, and
Herbert D. McBride for a term ending June 30, 2001, as
members of the Roanoke Public Library Board; and
D. Elliott Bayer as a member of the Board of Trustees, City
of Roanoke Pension Plan, for a term ending June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
14
ACTION:
ACTION:
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
REGULAR AGENDA
BUDGET: A communication from Council Member William White,
Sr., advising that during the August 16 meeting of Council, Mr. James
Armstrong, a citizen of Roanoke City, addressed the subject of fiscal
issues that arise outside of the routine budget processes, in which he
advised that the problem in approving funding requests outside of the
normal annual budget process and the five-year capital projects plan
is that decisions are made without consideration of other alternatives
and/or priorities; and large sums of money appropriated in the last
fiscal year outside the normal budget processes sets a precedent for
those kinds of difficult decisions that Council has been called upon to
address in recent time, was before the body. In his presentation,
Mr. Armstrong pointed out that Council will continue to be faced with
similar requests for such items to be provided outside of the budget
processes and encouraged Council to refer those requests to the
appropriate budget committee for report and recommendation, thus
establishing a mechanism to address future funding requests.
Council Member White advised that he concurred in
Mr. Armstrong's comments and recommended that the City adhere to
a practice of referring funding requests to the annual operating budget
study or to capital budget study so that funding requests may be
evaluated and prioritized along with all other funding needs.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation.
The motion was seconded by Mr. Harris.
15
Mr. Swain spoke against the motion because citizens could
perceive such action to mean that they cannot submit funding requests
until the end of the fiscal year as a part of the budget study process.
He stated that Council Members should be accessible to the citizens so
that they may submit funding requests they deem appropriate at any
time and Council Members should be in a position to address those
requests. He advised that if Council adopts Mr. White's motion, the
initiative of citizens will be curtailed and Council's prerogative to make
decisions on a timely basis will be limited.
Mr. White clarified that his motion does not preclude any citizen
from submitting a funding request at any time during the year; however,
the proposed policy would provide that all funding requests will be
referred to budget study for evaluation and prioritization along with
other requests. He stated that the proposed policy represents a
systematic method of funding and providing fiscal responsibility, but
does not preclude any person from submitting a funding request to
Council.
Mr. Trout spoke against the motion and referred to a report of the
Acting City Manager which is included later on the agenda that
recommends construction of a parking garage in the Greater Gainsboro
area. Under Mr. White's motion, he inquired if funding for the parking
garage would have to be referred to budget study and prioritized along
with other funding requests.
Following discussion, the motion was adopted by the following
vote:
AYES: Council Members Harris, Hud~or~, White, Wyatt and
Mayor Bowers ............................................................................. 5.
NAYS: Council Members Swain and Trout ............................. 2.
BRIDGES-PUBLIC WORKS-STREETS AND ALLEYS: The Acting
City Manager submitted a written report with regard to efforts to repave
Jefferson Street in the downtown area, advising that the annual paving
contract, which Council approved on May 3, 1999, included the
necessary quantities to repave Jefferson Street from Elm Avenue to
Norfolk Avenue in this year's paving program; at this time, it remains
the City's intent to do so during the month of September; over the past
few weeks a telecommunication company, known as Adelphia, had
plans to install conduit in Jefferson Street to accommodate fiber optic
16
cable, and the City was delaying repaving until the project was
complete; however, Adelphia has now decided not to place conduit in
Jefferson Street, thereby allowing paving work to proceed.
It was further advised that within the next few weeks, American
Electric Power plans to replace the vault where a major fire occurred
earlier this year; every effort is being made to coordinate this work with
the repaving on Jefferson Street; and paving portions of two other
downtown streets, Salem Avenue and Campbell Avenue, is now
projected to occur during the year 2000 in conjunction with placement
of new pavement markings that will change these streets for two-way
travel.
(For full text, see report on file in the City Clerk's Office.)
The Mayor advised that he has received numerous comments by
citizens regarding the condition of Jefferson Street from Elm Avenue
to Norfolk Avenue, which led to a request for a status report by the
Acting City Manager on the proposed repaving of Jefferson Street.
Robert K. Bengtson, Acting Director of Public Works, advised
that the condition of Jefferson Street from approximately Elm Avenue
to Norfolk Avenue has deteriorated in recent years and more
particularly in the past year due to the number of utility cuts for
telecommunications lines that have been placed in the pavement of
Jefferson Street. He stated that Jefferson Street is included in the
street paving program for 1999 and will be paved over the next three
Sundays.
There was discussion in regard to addressing ways of preventing
utility providers from tearing up the pavement once it has been
repaved; whereupon, Ms. Wyatt requested that the City Attorney
research the question of amending the City Code to require restoration
of City streets to their original form by utility providers who tear up the
pavement.
Without objection by Council, the Mayor advised that the report
would be received and filed.
PARKS AND RECREATION-PUBLIC WORKS-WEED ABATEMENT
PROGRAM: The Acting City Manager submitted a written report
advising that during the June 7, 1999 Council meeting, Members of
Council requested information on the weed abatement program relating
17
to improving customer service; recently several customer service
improvements have been made to the weed abatement program; an
effort to enhance customer service began with a June 1, 1999, meeting
involving weed program staff and staff from the Office of Management
and Budget and the Citizen Service Center; and at that meeting, it was
decided that the following actions would be taken:
Provide an additional $25,000.00 in funding for the weed
abatement contractor funding to allow an additional 125
parcels to be mowed.
Provide an additional $2,000.00 in overtime funding to be
used by the City weed abatement crew to add working
days and manpower as a supplement to current crew
formation and work schedule.
Employ a data entry clerk/typist to assist in answering of
the telephone, and in the regular maintenance of customer
service requests through the Respond! software system,
which will ensure that a timely and accurate record of
each request is tracked and completed; and a seasonal
clerk/typist has been hired to perform these functions.
Employ a seasonal weed inspector to eliminate the
backlog of uninspected requests, to perform timely
inspections of the properties, and to pro-actively canvas
City neighborhoods for weed and trash violations.
Consider enactment of revisions to the current weed
ordinance that will further reduce the amount of time
required to address citizen concerns about weed
problems.
It was further advised that the City has successfully completed
all lots that are eligible to be cut each week since implementation of the
above improvements; the average response time to weed complaints
has dropped significantly from an average of 38 days to 22.4 days
during the month of July; performance goal for the program is to have
lots cut within 21 days of a citizen's call on 90 per cent of all
complaints; ongoing action as part of this effort include finding ways
to merge Respond!, CARAT, and the Weed System software information
18
ACTION:
to avoid duplication of requests and to streamline office functions; and
the City is committed to providing strict enforcement of the weed
abatement ordinance, which is an ordinance that was enacted to
protect the quality of life of Roanoke's citizens.
(For full text, see report on file in the City Clerk's Office.)
George C. Snead, Jr., Director, Public Safety, presented an oral
briefing on the report.
Without objection by Council, the Mayor advised that the report
would be received and filed.
BUDGET-CITY EMPLOYEES-PENSIONS: The Director of Finance
submitted a written report advising that on May 11, 1999, Council
authorized an increase from $10.00 to $15.00 per pay period employer
match to the ICMA-RC on behalf of any non-temporary employee of the
City who makes a contribution of an equal amount on their own behalf;
whereupon, he transmitted statistics showing participation in the
deferred compensation plan by salary range before and after the
increase of an additional $5.00 per pay period employer matching
contribution.
(For full text, see report on file in the City Clerk's Office.)
Council Member Swain requested information on the annual cost
of providing a $15.00 contribution per pay period employer match to
ICMA-RC on behalf of any non-temporary employee of the City who
makes a contribution of an equal amount on their own behalf. He also
requested that the matter be referred to fiscal year 2000-01 budget
study for consideration in regard to placing a cap on the amount of
contribution to be funded by the City.
The Mayor advised that it was the consensus of Council that the
report of the Director of Finance would be received and filed, that the
Director of Finance be requested to respond to the above request for
information by Council Member Swain; and that the matter be referred
to 2000-01 budget study.
CITY MANAGER-COUNCIL: Mr. Trout moved that Council
convene in a Closed Meeting to interview candidates for the position of
City Manager, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
19
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
VIRGINIA AMATEUR SPORTS, INC./COMMONWEALTH GAMES:
Peter R. Lampman, President, Virginia Amateur Sports, addressed
Council in regard to the 1999 Commonwealth Games of Virginia. He
advised that over 10,000 athletes participated in 43 sports, providing a
total economic impact on the Roanoke Valley of $8,300,000.00. He
presented the Mayor with a plaque in appreciation for contributions by
the City of Roanoke.
Without objection by Council, the Mayor advised that the remarks
of Mr. Lampman would be received and filed.
PETITIONS AND COMMUNICATIONS:
POLICE DEPARTMENT-BUDGET-COMMONWEALTH'S
ATTORNEY-GRANTS: A communication from the Honorable Donald S.
Caldwell, Commonwealth's Attorney, recommending acceptance of the
Department of Criminal Justice Services Grant for the Victim Witness
Assistance Program, in the amount of $86,057.00, was before Council.
It was advised that the Victim/Witness Program is designed to
recognize and to address the needs of victims and witnesses in the
Roanoke City Criminal Justice System and to continue the commitment
for citizen support; a Roanoke City Victim/Witness/Juror Assistance
Committee (RCVWJ) was appointed in the fall of 1983, composed of
Judges and Clerks of Circuit Court, General District and Juvenile
Courts, Commonwealth's Attorney, City Sheriff, Chief Magistrate, Chief
of Police, Director of Administration and Public Safety, and Roanoke
Bar Association; the Victim/Witness Assistance Program has been
awarded a 12 month $86,057.00 grant (No. 00-F8554VW99) for July 1999
through June 2000; a local cash match of $25,671.00 is requested for
a total grant budget of $111,728.00; the local cash match is equal to that
20
ACTION:
of fiscal year 1998-99, and is included in the General Fund fiscal year
1999-2000 adopted budget in the Transfer to Grant Fund Account; and
the Victim/Witness Program is coordinated by the Office of the
Commonwealth's Attorney.
The Commonwealth's Attorney recommended that Council
authorize acceptance of, and participation in the Department of
Criminal Justice Services Grant No. 00-F8554VW99 for the
Victim/Witness Program, in the amount of $86,057.00, with the City
providing a local cash match of $25,671.00 from funds provided in the
Transfer to Grant Fund Account in the fiscal year 1999-2000 budget;
authorize the Acting City Manager to execute all appropriate documents
to obtain Grant No. 00-F8554VW99 and budget funding in the amount
of $111,728.00 in revenue accounts to be established in the Grant Fund
by the Director of Finance; transfer funding in the amount of $25,671.00
from Account No. 001-004-9310-9535 (General Fund -Transfer to Grant
Fund) to the Grant Fund as the City's local cash match for the
Victim/Witness Assistance Program; and appropriate funding in the
amount of $111,728.00 to certain expenditure accounts.
A report of the Acting City Manager recommending that Council
concur in the request, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34454-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 177.)
Mr. Trout moved the adoption of Ordinance No. 34454-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
21
ACTION:
(Council Member Hudson was absent.)
Mr. Trout offered the following resolution:
(#34455-090799) A RESOLUTION authorizing the acceptance of
Grant No. 00-F8554VW99 made to the City of Roanoke by the
Commonwealth of Virginia Department of Criminal Justice Services for
a Victim/Witness Assistance Program and authorizing the execution
and filing by the City Manager of the conditions of the grant and other
grant documents.
(For full text of Resolution, see Resolution Book No. 62, page 179.)
Mr. Trout moved the adoption of Resolution No. 34455-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
WATER RESOURCES: The Acting City Manager submitted a
written report advising that the Water Conservation Plan approved by
Council on June 7, 1999, will, as enacted, with civil penalties and water
surcharges to be imposed should the level in Carvins Cove Reservoir
reach a level of 30 feet below spillway overflow and lower; a new City
utility billing system is being implemented so as to be Year 2000
compliant and to be more responsive to the needs of citizens; the new
system is expected to go on line in mid September; the level of Carvins
Cove Reservoir is expected to reach 30 feet below spillway overflow at
the current rate of withdrawal on or before mid-September; and the
tentative agreement with Roanoke County and the need to purchase
22
water from the County, the City of Salem, and the Town of Vinton will
require the imposition of a City water rate increase to offset added
expenses and lost revenue.
It was further advised that the Water Conservation Plan requires
even stronger mandatory water conservation measures should the
water level reach 30 feet below spillway overflow or lower; water
surcharge rates proposed in the Water Conservation Plan should be
rescinded since a different rate structure will be recommended to offset
the lost revenue and added expenses associated with various
interconnections with other jurisdictions; civil penalties for
inappropriate use of water should still be imposed, as previously
approved, should the level in Carvins Cove Reservoir reach 30 feet
below spillway overflow and lower; different restrictions are
implemented under the Water Conservation Plan as the water level at
Carvins Cove Reservoir reaches a certain level below the spillway
overflow, referred to as conditions in the Plan; it is important that once
a particular condition is reached, such condition and associated
restrictions are maintained until the water level rises and stabilizes at
a sufficient level above that condition to move up to the prior condition;
and it should be confirmed that the City Manager, as part of his
authority to implement, administer, and enforce the Plan, can decide
when the restrictions associated with a particular condition should be
changed.
The Acting City Manager recommended that Council amend the
June 7, 1999, Water Conservation Plan to rescind the imposition of the
water surcharge rates that would take effect when the water level
reaches 30 feet below Carvins Cove Reservoir spillway overflow and
lower; and confirm that once a particular condition is reached, the City
Manager may maintain the restrictions and provisions of that condition
until the water level at Carvins Cove Reservoir has improved and
stabilized to a sufficient level above that particular condition, as
determined by the City Manager, before that particular condition will be
determined to no longer be applicable and be lifted.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34456-090799) AN ORDINANCE amending the Water
Conservation Plan dated May 17, 1999, (Plan) adopted by this Council
on June 7, 1999, by rescinding the provisions for imposing water
23
ACTION:
surcharges contained in the Plan; confirming that the City Manager has
the authority to maintain the restrictions and provisions of a particular
condition under the Plan until the water level at Carvins Cove Reservoir
has improved and stabilized to a sufficient level above that particular
condition before lifting the restrictions and provisions of that condition;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 180.)
Mr. Trout moved the adoption of Ordinance No. 34456-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BUDGET-HOUSING/AUTHORITY-HIGHER EDUCATION CENTER:
The Acting City Manager submitted a written report advising that in July
1997, Council supported the establishment of a Higher Education Fund
with a pledge of $2.5 million from City funds to establish a Higher
Education Center in downtown Roanoke; in December 1997, the Norfolk
Southern Corporation donated its former headquarters building to the
Roanoke Foundation for Downtown, Inc., to house the Roanoke Higher
Education Center; in February 1998, the Virginia General Assembly
provided $5,379,000.00 to renovate the building for the Higher
Education Center; in May 1998, Council included $250,000.00 in the
fiscal year 1998-99 General Fund Budget to provide funding to be used
as dedicated debt service in support of the issuance of $2.5 million in
general obligation bonds by the City; in July 1998, the Roanoke Higher
Education Authority became effective and employed an architectural
firm to prepare design and construction plans for the Center; and in
January 1999, Governor Gilmore included an additional $3.6 million in
the State budget to be used to renovate the Center, bringing total state
funding for the Center to $8,979,000.00.
It was further advised that the Roanoke Redevelopment and
Housing Authority is to receive the proceeds of bonds sold by the City
and to grant the proceeds to the Roanoke Higher Education Authority,
pursuant to Section 36-49.7 of the State Code for improvement of the
24
Roanoke Higher Education Center on lands situated within the
boundaries of a redevelopment project area; on May 3, 1999, Council
authorized the City Clerk to advertise a public hearing to receive public
input on the issuance of $2.5 million in bonds under the Public Finance
Act of the Code of Virginia; and Council authorized the issuance of $2.5
million in general obligation bonds by the City and the granting of the
proceeds to the Roanoke Redevelopment and Housing Authority for the
purpose of fulfilling the commitment of Council to make such
contribution to be used to renovate and to improve the Higher
Education Center.
ACTION:
The Acting City Manager recommended that he be authorized to
enter into an Agreement with the Roanoke Redevelopment and Housing
Authority and the Roanoke Higher Education Authority to memorialize
the terms and conditions by which funds, in the amount of $2.5 million,
will be provided by the City to the Roanoke Redevelopment and
Housing Authority to carry out its purpose related to the capital
improvements of the Roanoke Higher Education Center, and,
appropriate $2.5 million from future general obligation bond proceeds
to Capital Account No. 020-002-8721-9060.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34457-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund and Higher Education
Authority Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 182.)
Mr. Trout moved the adoption of Ordinance No. 34457-090799.
The motion was seconded by Mr. Swain.
John S. Edwards, Chairman, Board of Trustees, Roanoke Higher
Education Authority, expressed appreciation for the City's support of
the Higher Education Center, and advised that the City's commitment
of $2.5 million to renovate the building is essential for its success and
will be added to the $9 million from the Commonwealth of Virginia,
along with an anticipated $6 million in the form of historic tax credits.
He also expressed appreciation for the City's commitment of $8 million
25
for parking and infrastructure improvements in and around the area,
which are essential to proceed with plans for the Higher Education
Center and other important projects presently under consideration in
the downtown north area.
ACTION:
Ordinance No. 34457-090799 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
Mr. Trout offered the following emergency ordinance:
(#34458-090799) AN ORDINANCE authorizing an agreement with
the Roanoke Higher Education Authority and the Roanoke
Redevelopment and Housing Authority to provide for certain funds to
be granted by the City for renovation and improvement of the former
Norfolk and Western Headquarters Building North for the purpose of
establishing the Roanoke Higher Education Center; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 183.)
Mr. Trout moved the adoption of Ordinance No. 34458-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
HOUSING/AUTHORITY-COMMUNITY PLANNING: The Acting City
Manager submitted a written report advising that the City of Roanoke
receives entitlement funds each year under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) programs of the U. S. Department of Housing and Urban
Development (HUD); and for nearly a decade, Blue Ridge Housing
26
Development Corporation (BRHDC) has received HUD and other
funding to conduct housing and community development projects in
the City of Roanoke.
It was further advised that Council authorized $115,000.00 in
CDBG and HOME funds for BRHDC as part of the Consolidated Plan
Annual Update (Annual Update) approved for submission to HUD on
May 11, 1998, pursuant to Resolution No. 33830-051198; these funds
were to assist BRHDC's "Loudon-Melrose Community Rebuilding" and
"SRO Repair" projects involving construction of two new houses,
rehabilitation of three owner-occupied houses and limited, critical
repairs to three single-room-occupancy (SRO) facilities; Council
approved an additional $60,000.00 in CDBG funding for BRHDC as part
of Resolution No. 34066-110298 and Ordinance No. 34065-110298,
which authorized execution of the 1998-99 agreement with BRHDC to
implement the above-referenced projects; the additional funding
enabled BRHDC to purchase properties for transfer to Habitat for
Humanity in the Roanoke Valley, Inc; Habitat will use these properties
to construct affordable housing in various areas of the City, which
approach was taken to provide an alternative to Habitat's earlier intent
to construct 34 houses in the "Westview Terrace" area; and the BRHDC
agreement specifies that funds will be added in subsequent years until
a total of 32 properties have been purchased and transferred to Habitat.
It was explained that BRHDC purchased and transferred the first
eight properties to Habitat during the 1998-99 period, as provided for
under the agreement; and Council authorized $66,500.00 in CDBG and
HOME funding for BRHDC as part of the Consolidated Plan Annual
Update approved for submission to HUD on May 11, 1999, pursuant to
Resolution No. 34281-051199.
The Acting City Manager recommended that he be authorized to
execute Amendment No. 1 to the 1998-99 Blue Ridge Housing
Development Corporation Subgrant Agreement, to be approved as to
form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
27
ACTION:
(#34459-090799) A RESOLUTION authorizing execution of
Amendment No. 1 to a Subgrant Agreement between the City and the
Blue Ridge Housing Development Corporation, dated November 2,
1998, for funding to conduct additional housing and community
development projects in the City.
(For full text of Resolution, see Resolution Book No. 62, page 184.)
Mr. Trout moved the adoption of Resolution No. 34459-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
The Mayor requested that the Director of Real Estate Valuation
provide information on the number of lots and the amount of acreage
owned by the City, or under escheat, that could be conveyed to non-
profit organizations (Habitat for Humanity, Blue Ridge Housing
Development Corporation, Christmas in April, etc.) for construction of
housing in the City of Roanoke.
BUDGET-PARKS AND RECREATION-CITY SHERIFF-JUVENILE
CORRECTIONAL FACILITIES: The Acting City Manager submitted a
written report advising that Council appropriated funding, in the
amount of $8,534,799.00, for the City Jail with adoption of the fiscal
year 1998-99 General Fund Budget; the City of Roanoke receives
revenue from the United States Department of Agriculture (USDA) for
food service expenditures at the Juvenile Detention Home, Youth
Haven, and Crisis Intervention Center; Council appropriated $53,700.00
from the Capital Maintenance and Equipment Replacement Program
(CMERP) in fiscal year 1997-98 for improvements at Mill Mountain Zoo
for construction costs associated with animal exhibits and to provide
for perimeter fencing that would expand the zoo area; and a portion of
the funds remained unobligated at the close of fiscal year 1998-99.
It was further advised that funding, in the amount of $6,500.00,
for the City Jail was unobligated at the close of fiscal year 1998-99; the
unobligated funds need to be reappropriated for the purchase of bullet
28
ACTION:
proof vests for the protection of deputy sheriffs who perform judicial
document services and transport inmates; funding was not obligated
at the close of fiscal year 1998-99 because the Sheriff's Office needed
approval for matching funds from the Bullet Proof Vest Program
administered by the U. S. Department of Justice; USDA revenue
exceeded USDA expenditures, in the amount of $882.00, for the
Juvenile Detention Center for fiscal year 1998-99 and $936.00 for the
Crisis Intervention Center; USDA revenue must be used for eligible
USDA expenditures; unused funding needs to be reappropriated to
fiscal year 1999-2000; funding in the amount of $16,081.00 for Mill
Mountain Zoo was unobligated at the close of fiscal year 1998-99; and
unobligated funds need to be reappropriated to fiscal year 1999-2000
to provide funding for costs associated with the construction of animal
exhibit pens at the Mill Mountain Zoo.
The Acting City Manager recommended that Council appropriate
funds in the amount of $24,399.00, from the year-end fund balance
(CMERP) to the following accounts:
001-024-3310-2035
001-054-3320-3000
001-054-3360-3000
001-002-7220-3701
Expendable Equipment
USDA - Juvenile Detention
USDA - Crisis Intervention
Mill Mountain Zoo
Total
$ 6,500.00
882.00
936.00
16,081.00
$24,399.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34460-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 185.)
Mr. Trout moved the adoption of Ordinance No. 34460-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
29
ACTION:
(Council Member Hudson was absent.)
BUDGET-FLOOD REDUCTION/CONTROL: The Acting City
Manager submitted a written report advising that a $7.5 million bond
referendum was passed in 1989 to provide partial funding for the
Roanoke River Flood Reduction project, and a utility tax was
established to pay the debt service for the bond; a Local Cooperation
Agreement (LCA) was executed with the U. S. Army Corps of Engineers
on June 25, 1990, to construct the project; a commitment to fund under
the LCA was a five per cent local cash match for the project and
construction costs, 100 per cent for lands and easements, 100 per cent
for relocation costs, and 50 per cent for the recreation trail; and
$808,000.00 was included in Transfers to Capital Projects Fund as part
of the approved General Fund budget for fiscal year 2000 in support of
the project.
The Acting City Manager recommended that Council transfer
$808,000.00 from General Fund Account No. 001-004-9310-9508 to the
Capital Projects Fund, and appropriate the same in Capital Projects
Fund Account No. 008-056-9620-9003, Roanoke River Flood Reduction.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34461-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 186.)
Mr. Trout moved the adoption of Ordinance No. 34461-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
30
The Mayor questioned whether the City is monitoring usage of
the Roanoke River; whereupon, the matter was referred to the Acting
City Manager for appropriate response.
BUDGET-MAPS-CITY MAPPING PROGRAM-PUBLIC WORKS: The
Acting City Manager submitted a written report advising that Council
authorized execution of an agreement with the U. S. Army Corps of
Engineers at its meeting on June 12, 1995; the agreement provided for
preparation of topographic and orthophoto maps of the City under the
Planning Assistance to States Program; Council authorized agreement
for the second phase of the project at its meeting on April 21, 1997; the
Planning Assistance to States Program provides for Federal matching
funds to help localities support mapping and flood planning activities;
and the City provided a total of $200,000.00 in funding in fiscal year
1995-96 and fiscal year 1998-99 to support the project which amount
has been matched with Federal funding.
It was further advised that the Corps of Engineers' consultant
has identified technical problems that may affect the accuracy of maps
produced by the project; additional work is needed to fully identify the
source of map errors and to develop appropriate solutions; an
amendment to the agreement between the Corps of Engineers and the
City is needed to authorize additional work; the cost of additional work
is to be shared between the City of Roanoke, Roanoke County and the
Corps of Engineers; the Corps of Engineers will assume 50 per cent of
the cost, with the remaining 50 per cent shared equally by the City of
Roanoke and Roanoke County; and maximum City financial liability
under the proposed agreement amendment is $25,000.00.
The Acting City Manager recommended that Council appropriate
$6,250.00 from Water Fund prior year retained earnings to Account No.
002-056-2178-9041, Corps of Engineers Mapping Project, $6,250.00 from
Sewer Fund prior year retained earnings to Account No. 003-056-3715-
9041, Corps of Engineers Mapping Project, and appropriate $12,500.00
from fiscal year 1998-99 Capital Maintenance and Equipment
Replacement Fund to Account No. 008-056-9654-9003, Corps of
Engineers' Mapping Project.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
31
ACTION:
(#34462-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund, Water Fund, Sewage
Treatment Fund and Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 187.)
Mr. Trout moved the adoption of Ordinance No. 34462-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
PURCHASE/SALE OF PROPERTY-CITY EMPLOYEES-
JEFFERSON CENTER: The Acting City Manager submitted a written
report advising that in September 1994, a plan was developed to
address the Jefferson Center parking needs and Employee Parking
recommendations; in December 1994, Council approved transfer of
funds to allow acquisition of property; and 11 parcels of land were
acquired; three parcels, located in the 400 block of Luck Avenue, S. W.,
Official Tax Nos. 1012408, 1012407 and a portion of 1012406, were
identified as possible sites for acquisition to implement Phase I
(property acquisition) of the Parking Project; and the owner has
resubdivided the property to more accurately reflect the area that the
City will acquire, which is shown as "Tract B" containing 20,715 square
feet, more or less.
It was further advised that pursuant to Ordinance No. 34324-
060799, Council authorized acquisition of the property; the Council
report and Ordinance that was adopted authorized the purchase of
Official Tax No. 1012408 (5,411.5 square feet), Official Tax No. 1012407
(5,448.5 square feet), and a 22,800 square foot portion of Official Tax
No. 1012406, was incorrect and should have identified the aggregate
amount of land to be purchased as 22,800 square feet, more or less;
and a survey of the property in connection with preparation of the
resubdivision plat revealed that the entire property to be acquired by
the City contains only 20,7t5 square feet, more or less, plus an access
easement area of 2,993 square feet, more or less, which is needed to
provide access to "Tract B"~
32
ACTION:
The Acting City Manager recommended that Council authorize
acquisition of the property in the 400 block of Luck Avenue, S. W.,
Official Tax Nos. 1012408, 1012407, and a portion of 1012406, shown as
"Tract B" on the resubdivision plat containing 20,715 square feet, more
or less, plus an access easement of approximately 2,993 square feet,
more or less, by negotiation or eminent domain, for the amount of
$140,000.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34463) AN ORDINANCE providing for the acquisition for the
Employee/Jefferson Center Parking Project of property located in the
400 block of Luck Avenue, S. W., and identified by Roanoke City Tax
Map Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406,
along with an access easement across a portion of Official Tax No.
1012406; authorizing the proper City officials to execute and attest any
necessary documents for this acquisition; providing for the City's
acquisition of such property rights by condemnation, under certain
circumstances; authorizing the City to make motion for the award of a
right of entry on any of the parcels for the purpose of commencing the
project; upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 223.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Harris, Swain and Trout ........ -4.
NAYS: Mayor Bowers and Council Member Wyatt ................... 2.
(Council Member Hudson was absent.)
CONDEMNATION PROCEEDINGS-RAILSIDE LINEAR WALK: The
Acting City Manager submitted a written report advising that Council
authorized acquisition of the necessary property rights for Railside
Linear Park, Phase I, by negotiation or eminent domain on October 7,
1996, pursuant to Ordinance No. 33148-100796; and the project will
enhance the public's accessibility to downtown attractions by providing
a connection between the market area and the Transportation Museum.
33
ACTION:
It was further advised that deeds have been recorded for the
necessary property rights on eight parcels; negotiations with the
owners of the remaining three parcels have not been successful; two
of the parcels (Official Tax Nos. 1010306 & 1010307) are owned by
Mr. Robert E. 7immerman, et ux., the other parcel (Official Tax No.
1010304) is owned by Mr. James D. Leonard, et ux.; both property
owners have made a claim to property at the rear of their buildings,
which was thought to be owned by Norfolk Southern Corporation;
Norfolk Southern has conveyed to the City, by quitclaim deed, any
interest it may have had in the property behind Warehouse Row;
current plans for the project include paving the area behind Warehouse
Row to provide public street access to the rear of the buildings which
will be restricted by construction of the walkway on the front; and
authority to condemn property rights atthe rear of Warehouse Rowwas
not specifically included in previous reports because the property was
thought to be owned by Norfolk Southern Corporation.
The Acting City Manager recommended that he be authorized to
take appropriate action to acquire all property rights necessary for
construction of the project, in a form to be approved by the City
Attorney; and said property rights may be acquired by negotiation or
eminent domain and include fee simple, permanent easements,
temporary construction easements, rights-of-way, licenses or permits,
etc.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34464-090799) AN ORDINANCE authorizing the proper City
officials to take appropriate action for the acquisition of certain
property rights needed by the City for the Railside Linear Walk - Phase
I Project; setting a certain limit on the consideration to be offered by the
City; providing for the City's acquisition of such property rights by
condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on any of the parcels for
the purpose of commencing the project; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 189.)
Mr. Trout moved the adoption of Ordinance No. 34464-090799.
The motion was seconded by Mr. Swain.
34
Mr. James Leonard, 1935 Hope Road, S. W., referred to the P. L.
Terry Subdivision plat map which states that the street is dedicated to
the public on the condition that the right of eminent domain shall not
be exercised for street widening purposes and this provision has been
on record for 100 years. He advised that the ordinance before Council
contains wording that will authorize the City Manager to use the right
of eminent domain and condemnation proceedings to acquire property
rights and requested elimination of that provision from the ordinance.
Ordinance No. 34464-090799 was adopted by the following vote:
AYES: Council Members White, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 5.
NAYS: Council MemberWyatt- .............................................. 1.
(Council Member Hudson was absent.)
Ms. Wyatt advised that she supports the Railside Linear Walk
project; however, she is of the opinion that the City of Roanoke should
not condemn property unless the project will be of benefit to the entire
community.
WATER RESOURCES: The Acting City Manager submitted a
written report in connection with upgrade and expansion of the Water
Pollution Control Plant to 62 million gallons treatment capacity per day,
advising that the contractor for the project is Danis Environmental
Industries, Inc.; total amount of Change Order No. 8 is $27,256.00; and
Malcolm Pirnie, Inc., and Mattern and Craig, Inc., engineers for the
project, have reviewed and recommended the changes to the City of
Roanoke for payment.
The Acting City Manager recommended that he be authorized to
issue Change Order No. 8 to the contract dated September 18, 1997,
with Danis Environmental Industries, Inc., for upgrade and expansion
of the Water Pollution Control Plant, in the amount of $27,256.00 and no
change in contract completion time, for a total contract amount of
$17,110,796.00, with the completion date remaining November 12, 1999;
and proportional share to each jurisdiction would be as follows:
City of Roanoke 37.3% $10,166.49
County of Roanoke 29.2% 7,958.75
City of Salem 20.9% 5,696.50
35
ACTION:
County of Botetourt 7.0% $ 1,907.92
Town of Vinton 5.6% 1,526.34
Total of Change Order No. 8 100% $27,256.00
Amount of contingency fund remaining is $951,736.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34465-090799) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 8 to the City's contract with Danis
Environmental Industries, Inc., for the upgrade and expansion of the
Water Pollution Control Plant; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 191.)
Mr. Trout moved the adoption of Ordinance No. 34465-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BUDGET-HUMAN DEVELOPMENT: The Acting City Manager
submitted a written report advising that the Virginia Department of
Social Services has allocated funding to local departments of Social
Services for child care quality initiative programs; funds are for the
purpose of implementation of initiatives to develop, enhance, and
strengthen the quality of care delivered to children; and the Roanoke
City Department of Social Services submitted a local plan requesting
funding in the amount of $35,000.00.
It was further advised that the Virginia Department of Social
Services (VADSS) has approved Roanoke City's local Child Care Quality
Initiative Plan and allocated funding in the amount of $35,000.00, which
funds do not require a local match.
36
The Acting City Manager recommended that Council appropriate
$35,000.00 to Child Care Quality Initiative, Account No. 001-054-5314-
3156, in order to implement the local Child Care Quality Initiative
Program; and increase the General Fund Revenue estimate by
$35,000.00 in Child Care Quality Initiative, Account No. 001-020-1234-
0700.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34466-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 191.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34466-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
HEALTH DEPARTMENT-BUDGET-HUMAN DEVELOPMENT: The
Acting City Manager submitted a written report advising that the
Roanoke City Department of Social Services and the State Health
Department entered into an agreement in 1994 to establish an Eligibility
Worker position through the Department of Social Services to be
placed at the Roanoke City Health Department to insure that all citizens
have an opportunity to apply for Medicaid; the Agreement remains in
effect until modified by mutual consent or operation of law; the service
has been in operation for five years, and each year, the Health
Department and the Social Services Department review the
effectiveness of the program.
Itwas further advised that the Roanoke City Department of Social
Services has employed and will continue to train and to supervise a
worker located at the Health Department to execute applications for
37
ACTION:
Medicaid; the Outstationed Eligibility Worker currently attends six clinic
programs to take applications, determines eligibility, carries an
ongoing caseload of 125, and serves as a resource for Medicaid billing
issues; and the Roanoke City Health Department is satisfied with the
results of having an eligibility worker on location and wishes to
continue the service.
The Acting City Manager recommended that he be authorized to
continue the services of the Outstationed Eligibility Worker at the
Health Department; and that Council appropriate $30,451.00 for fiscal
year 1999-2000 to revenue and expenditure accounts to be established
in the Grant Fund by the Director of Finance.
Salary $24,140.00
ICMA 2,173.00
ICMA Match 390.00
FICA 1,847.00
Health Insurance 1,656.00
Dental Insurance 185.00
Disability Insurance 60.00
$30,451.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34467-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 192.)
Mr. Trout moved the adoption of Ordinance No. 34467-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
38
Mr. Trout offered the following resolution:
(#34468-090799) A RESOLUTION authorizing the City Manager to
continue the services of the Outstationed Eligibility Worker at the
Roanoke City Health Department, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 194.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34468-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BONDS/BOND ISSUES-BUDGET-LIBRARIES: The Acting City
Manager submitted a written report advising that the Roanoke City
Public Library made computers available for the public to access the
Internet beginning in August 1998; the library staff developed and
recommended an acceptable use policy for the Internet to the Roanoke
City Public Library Board in August 1998; Library Board approved an
acceptable use policy for the Internet in August 1998; the General
Assembly of Virginia approved an amendment to the Code of Virginia
by the additional Section 42.1-36.1, "Power and duty of library boards
and certain governing bodies regarding acceptable Internet use
policies"; library staff developed and recommended a revised
acceptable use policy for the Internet to the Library Board in May 1999;
and the Library Board approved a revised acceptable use policy for the
Internet in May 1999.
It was further advised that Section 42.1-36.1, Code of Virginia,
1950, as amended, states, in part: "On or before December 1, 1999, and
biennially thereafter, (i) every library board established pursuant to
section 42.1-35 or (ii) the governing body of any county, city, or town
which, pursuant to section 42.1-36, has not established a library board
pursuant to section 42.1-35, shall file with the Librarian of Virginia an
acceptable use policy for the... Internet."; and Roanoke City Public
39
Library Board was not established pursuant to Section 42.1-35;
therefore, Roanoke City Council, as the governing body of the City of
Roanoke, is responsible for filing an acceptable use policy for the
Internet with the Librarian of Virginia.
The Acting City Manager recommended that he be authorized to
file by December 1, 1999, with the Librarian of Virginia, as the required
acceptable use policy for the Internet, the policy approved by the
Roanoke City Public Library Board on May 20, 1999.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34469-090799) A RESOLUTION authorizing the City Manager to
file with the Librarian of Virginia the Roanoke City Public Library's
Internet Acceptable Use Policy, as approved by the Library Board on
May 20, 1999, in fulfillment of the requirements of Section 42.1-36.1,
Code of Virginia.
(For full text of Resolution, see Resolution Book No. 62, page 195.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34469-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
Council Member Wyatt clarified her previous request as
presented at the July 19, 1999 meeting of Council; whereupon, she
requested that the Acting City Manager review the overall needs of not
only the City's main library, but the entire library system, along with
associated costs, and recommend a systematic funding approach for
consideration by Council during fiscal year 2000-01 budget study.
BUDGET-FDETC: The Acting City Manager submitted a written
report advising that the Fifth District Employment and Training
Consortium (FDETC) administers the Federally funded Job Training
4O
Partnership Act (JTPA) for the Fifth Planning District; the FDETC serves
eligible residents in the counties of Alleghany, Botetourt, Craig and
Roanoke, as well as the cities of Clifton Forge, Covington, Roanoke and
Salem; the FDETC serves two primary client populations which include
dislocated workers and the economically disadvantaged; the City of
Roanoke is the grant recipient for FDETC funding; and Council must
appropriate the funding for all grants and other monies the FDETC
receives.
It was further advised that the Governor's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award for programs which include on-the-job training, work
experience, occupational skills training, classroom training, job
placement activities, and remedial education in the following amount:
Opportunity Knocks - $97,840.00 - Notice of Award.
The Acting City Manager recommended that Council appropriate
FDETC funding totaling $97,840.00 and increase the revenue estimate
by $97,840.00 in accounts to be established in the Consortium Fund by
the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34470-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Consortium Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 196.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34470-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
41
ACTION:
BUDGET-HUMAN DEVELOPMENT-GRANTS-YOUTH: The Acting
City Manager submitted a written report advising that the City's Office
on Youth submitted a grant proposal to the Department of Criminal
Justice Services under the grant program of an accountability-based
supplement; the purpose of the grant is to develop and implement a
formal counseling program based in the Noel C. Taylor Learning
Academy; the program will continue as intervention strategies which
will be family centered, not just youth focused; the grant proposal was
submitted to the Department of Criminal Justice Services in August of
1998 in the amount of $35,000.00; the grant does not require a local
match; and the Office on Youth will serve as administrator of the grant.
It was further advised that the City of Roanoke was notified in
July 1999 of the grant award, in the amount of $35,000.00, to continue
the program; and formal acceptance of the grant is required to obtain
funding to continue the program.
The Acting City Manager recommended that Council accept the
grant award, in the amount of $35,000.00, from the Department of
Criminal Justice Services; authorize the Acting City Manager, or his
designee, to execute the grant agreement; and appropriate $35,000.00
in State grant funds and establish a corresponding revenue estimate in
a grant fund account to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34471-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance9 see Ordinance Book No. 62, page 197.)
Mr. Trout moved the adoption of Ordinance No. 34471-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
42
ACTION:
(Council Member Hudson was absent.)
Mr. Trout offered the following resolution:
(#34472-090799) A RESOLUTION authorizing acceptance of a
grant from the Department of Criminal Justice Services on behalf of the
City to develop and implement a formal, family centered counseling
program based in the Noel C. Taylor Learning Academy, and
authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws,
regulations, and requirements pertaining thereto.
(For full text of Resolution, see Resolution Book No. 62, page 198.)
Mr. Trout moved the adoption of Resolution No. 34472-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BLUE RIDGE COMMUNITY SERVICES: The Acting City Manager
submitted a written report advising that the 1998 General Assembly
passed HB428 which amended and reenacted sections of the Code of
Virginia relating to local roles and responsibilities for mental health,
mental retardation, and substance abuse services; Sections 37.1-194
of the Code of Virginia, 1950, as amended, requires every locality to
establish a community services board (CSB); to oversee the delivery of
mental health, mental retardation and substance abuse services; Blue
Ridge Community Services (BRCS) provides mental health, mental
retardation, and substance abuse services to the Cities of Roanoke and
Salem and the Counties of Craig, Botetourt, and Roanoke; funding is
shared by the Commonwealth of Virginia and individual localities; and
the City of Roanoke appropriated $378,357.00 as local match for Blue
Ridge Community Services in the 1999-2000 fiscal year budget.
It was further advised that Blue Ridge Community Services has
submitted the Fiscal Year 2000 Community Services Perform;tnce
Contract, in accordance with the Code of Virginia, Title 37.1, to ensure
43
ACTION:
the delivery of publicly funded services and support to citizens of the
Commonwealth of Virginia with mental illness, mental retardation, or
substance abuse; services are to be directly or by contract through the
operating board of the Community Services Board; a state work group
comprised of executive directors for Community Service Boards, local
government attorneys and representatives of local governments has
been meeting with the Commissioner of the Department of Mental
Health, Mental Retardation, and Substance Abuse Services to discuss
and to negotiate amendments to sections of the contract that would
shift more responsibility to localities from the State to fund services;
the work group will continue to meet to finalize the 2001 performance
contract which will initiate a process for penalties and sanctions for
non-compliance with the terms of the contract for service delivery; and
the fiscal year 2000 performance contract carries no penalties or
sanctions.
The Acting City Manager recommended that Council adopt a
measure approving the 1999-2000 performance contract and
authorizing the Acting City Manager to execute any required documents
to enter into the Performance Contract with the Blue Ridge Community
Services Board.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34473-090799) A RESOLUTION approving and authorizing the
execution of the Blue Ridge Community Services FY 2000 Performance
Contract, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 199.)
Mr. Trout moved the adoption of Resolution No. 34473-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Swain, Trout and Mayor
Bowers ...................................................................................... -4.
NAYS: Council Members White and Wyatt .............................. 2.
(Council Member Hudson was absent.)
44
FDETC: The Acting City Manager submitted a written report
advising that Federally funded workforce development programs are
usually overhauled every 10 to 15 years; and legislation passed in
August 1998 requires the closeout of the Job Training Partnership Act
and implementation of the new Workforce Investment Act by no later
than July 1, 2000.
It was further advised that in compliance with the Workforce
Investment Act (WIA), Virginia has established a statewide workforce
investment board, known as the Virginia Workforce Council; the board
will have the responsibility of developing a five year workforce
development plan for the Commonwealth of Virginia, with input from
localities; the Virginia Employment Commission has been named as the
state agency to staffthe Workforce Council and to serve as fiscal agent
for WIA monies; another role of the Virginia Workforce Council is to
assist the Governor in designating regional workforce investment
areas; the FDETC Policy Board and the Private Industry Council
approved establishment of a Workforce Investment Act Ad Hoc
Committee composed of members from both bodies; the committee,
established in December 1998, was charged with the responsibility of
reviewing WIA legislation and developing preliminary transition plans,
to include a recommendation for designation ofa workforce investment
area; to accomplish its task, the committee has been working with
Corporation for a Skilled Workforce and membership has expanded to
include other stakeholders, such as the Fifth Planning District
Commission, Roanoke Regional Chamber of Commerce and the
Alleghany Highlands Chamber of Commerce; and at its August 20, 1999
meeting, the FDETC Policy Board voted to accept the recommendation
of the Ad Hoc Committee to request temporary designation of the
existing service area as the region's workforce investment area, and to
maintain the Fifth District Employment and Training Consortium as the
administrative entity and the City of Roanoke as the fiscal agent.
The Acting City Manager recommended that Council authorize
temporary designation of the existing service delivery area (the Fifth
Planning District) as the region's workforce investment area, and
maintain the Fifth District Employment and Training Consortium as the
administrative entity and the City of Roanoke as the fiscal agent; and
further authorize submission of a request for a smaller workforce
investment area, should any member jurisdiction opt to withdraw.
(For full text, see report on file in the City Clerk's Office.)
45
ACTION:
ACTION:
Mr. Trout offered the following resolution:
(#34474-090799) A RESOLUTION concurring in the
recommendation of the Workforce Investment Act Ad Hoc Committee
as approved by the Fifth District Employment and Training Consortium
(FDETC) Policy Board on August 20, 1999.
(For full text of Resolution, see Resolution Book No. 62, page 200.)
Mr. Trout moved the adoption of Resolution No. 34474-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of July, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
DIRECTOR OF FINANCE-DEBT POLICY: The Director of Finance
submitted a written report advising that the Government Finance
Officers Association has a number of Recommended Practices, one of
which is the development of a debt policy that establishes parameters
to help manage the debt program, which practice is also recommended
by bond rating agencies.
It was further advised that the City does not have an official debt
policy adopted by Council; since City staffwill be making presentations
to rating agencies and issuing bonds in the near future, it is timely that
the City adopt a debt policy; a recommended debt policy is transmitted
for consideration, which establishes guidelines for management of the
46
ACTION:
City's debt program; and includes topics such as guidelines for
issuance of debt, types of debt that may be issued, debt limitations and
reservation of funds to pay debt service in times of financial instability;
the proposed policy has been reviewed and received concurrence from
the City's financial advisor and will be included in the City's
presentation to bond rating agencies later this month, if approved by
Council.
The Director of Finance recommended that Council approve the
proposed debt policy.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34475-090799) A RESOLUTION approving and adopting a Debt
Policy for the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 62, page 201.)
Mr. Trout moved the adoption of Resolution No. 34475-090799.
The motion was seconded by Mr. White.
In regard to guidelines for the proposed Debt Policy, Mr. White
suggested that the first guideline begin with the following wording,
"Based upon citizen participation, the City will prepare and update
annually a five year Capital Improvement Program (CIP) to be approved
by City Council." The Director of Finance advised that the above
suggested modification will be incorporated in the proposed Debt
Policy.
Resolution No. 34475-090799 was adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BONDS/BOND ISSUES-HOUSING/AUTHORITY-HIGHER
EDUCATION CENTER: The Director of Finance submitted a written
report advising that the citizens of Roanoke approved a $39,030,000.00
47
General Obligation Public Improvement Bond Issue on November 4,
1997; one third of that amount, $13,010,000.00, was issued as the 1997A
General Obligation Bond issue and the remaining $26,020,000.00
remains to be issued; on April 19, 1999, Council adopted Resolution
No. 34255-041999 authorizing issuance $7,600,000.00 in General
Obligation Bonds, pursuant to the Public Finance Act of 1991 of the
Code of Virginia (Chapter 26, Title 15.2) for the purpose of providing
funds to pay the costs of economic development projects of and for the
City; and on June 21, 1999, Council adopted Resolution No. 34362-
062199 authorizing issuance of $2,500,000.00 in General Obligation
Bonds, pursuant to the Public Finance Act of 1991 of the Code of
Virginia (Chapter 26, Title 15.2) for the purpose of providing funds
which are to be granted by the City to the Roanoke Redevelopment and
Housing Authority to assist the Authority in paying a portion of the
costs of the redevelopment project for the proposed Roanoke Higher
Education Center.
It was further advised that the City will request public bids on a
total bond issue of $36,120,000.00 on October 6 or 7, 1999, which issue
will consist of the following:
Series 1999A Bonds
Series 1999B Bonds
Total
$26,020,000.00
10,100,000.00
$36,120,000.00
It was explained that due to the varying interest rates bid
throughout the life of the bond issues, the bond maturity schedule and
interest rates must be provided to the City's financial advisors, Branch
Banking and Capital Markets (BB&T), to compute overall net interest
costs; it is proposed to use the same procedure that was used in the
past two bond issuances whereby bids will be delivered to BB&T's
Richmond office and BB&T, with oversight of certain City
representatives, will open and compute the overall interest rate on the
bids for purchase of the bonds; BB&T would then review the bids with
City representatives and recommend acceptance of the lowest
responsive bid; and City representatives would accept the lowest bid,
with a follow up communication to Council summarizing the bids and
acceptance of the bid with the lowest net interest amount.
The Director of Finance recommended that Council adopt a
resolution authorizing issuance of $36,120,000.00 of General Obligation
Bonds and authorizing the Acting City Manager and the Director of
Finance to award the winning bid and to affix the interest rates to be
borne by the bonds.
(For full text, see report on file in the City Clerk's Office.)
48
ACTION:
Mr. 'Trout offered the following resolution:
(#34476-090799) A RESOLUTION authorizing the sale of not to
exceed twenty-six million twenty thousand dollars ($26,020,000.00)
principal amount of City of Roanoke, Virginia, General Obligation Public
Improvement Bonds, Series 1999A, and not to exceed ten million one
hundred thousand dollars ($10,100,000.00) principal amount of City of
Roanoke, Virginia, General Obligation Public Improvement Bonds,
Series 1999B, as part of a combined issue of not to exceed thirty-six
million one hundred twenty thousand dollars ($36,120,000.00)
aggregate principal amount of general obligation bonds of the City of
Roanoke, Virginia; fixing the form, denomination and certain other
details of such bonds and delegating to the City Manager and the
Director of Finance certain powers with respect thereto; authorizing the
preparation of a preliminary official statement and an official statement
and the distribution thereof; and authorizing such City to execute and
deliver a continuing disclosure certificate of such City relating to such
bonds.
(For full text of Resolution, see Resolution Book No. 62, page 202.)
Mr. Trout moved the adoption of Resolution No. 34476-090799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
BUDGET-JUVENILE CORRECTIONAL FACILITIES: The Director
of Finance submitted a written report advising that the Roanoke Valley
Detention Commission (the Commission) was established by the Cities
of Salem and Roanoke, and the Counties of Botetourt, Franklin and
Roanoke; the Commission was created to renovate and to construct an
addition to the existing City Detention Center to increase the rated
capacity to an 81 bed facility and to equip, maintain and operate the
Center; Council appointed Glenn D. Radcliffe, Director of Human
Development, and Jesse A. Hall, Deputy Director of Finance, as the
City's representatives to the Commission; and the Director of Finance
was authorized to serve as temporary fiscal agent for the Commission.
49
ACTION:
It was further advised that the Service Agreement signed by the
member jurisdictions to establish the Detention Commission provided
that the Commission was to purchase the existing Detention Center
real property and equipment, which has been accomplished; the City
of Roanoke will continue to administer and to operate the facility until
phase one, or 58 beds, of the renovation is completed in approximately
May, 2000; construction began in May, 1999 and is slightly ahead of
schedule due to no weather related down time; the Commission
secured a $4.2 million bank note in December 1998 to serve as interim
financing to pay for design and startup costs; the note was secured at
a very favorable interest rate of 3.68 per cent; the amount of the note is
the approximate amount of the State share of the project and will be
repaid with proceeds of State reimbursement upon completion of the
project; the Commission issued $6.4 million often-year maturity bonds
to serve as permanent financing for the project; the bonds were also
issued at a favorable interest rate of 4.93 per cent; and proceeds of the
$6.4 million bond issue must be appropriated by the City, as fiscal
agent, in order to pay expenses authorized by the Commission.
The Director of Finance recommended that Council adopt an
ordinance appropriating $6.4 million to accounts established in the
Roanoke Valley Detention Commission agency fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34477-090799) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Juvenile Detention Commission Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 220.)
Mr. Trout moved the adoption of Ordinance No. 34477-090799.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
5O
REPORTS OF COMMITTEES:
PARKS AND RECREATION: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for Mill
Mountain Park improvements.
It was advised that the project consists of the following:
A new Visitor's Center (2,100 square feet), featuring the
rustic and airy look of the Blue Ridge Parkway and
containing office and exhibit space for visitor reception
and an introduction to the Roanoke Valley;
A new picnic shelter (1,500 square feet), featuring a rustic
Parkway look and a flagstone floor;
Two playground areas located near the picnic shelter and
providing room for playground equipment to be installed
by Parks and Recreation;
A new base for the entrance sign;
A new park access gate;
Miscellaneous site grading to complement other new
facilities.
The Bid Committee recommended that Council authorize the
Acting City Manager to reject all bids received by the City and to
provide for revision of the specifications and re-advertisement of the
project; and the Office of City Engineer has instructed the consultant
to make the necessary design modifications sufficient to bring project
costs within budget.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
51
ACTION:
(#34478-090799) A RESOLUTION rejecting all bids for the Mill
Mountain Park Improvements Project.
(For full text of Resolution, see Resolution Book No. 62, page 221.)
Mr. Swain moved the adoption of Resolution No. 34478-090799.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
PERSONNEL DEPARTMENT-CITY INFORMATION SYSTEMS-
LEASES-WATER RESOURCES-BUSES: Council Member Linda F. Wyatt,
Chairperson, Water Resources Committee, presented a written report
on behalf of the Committee, with regard to execution of a lease
agreement with Greater Roanoke Transit Company for lease of space
in the Campbell Court Transportation Center for the Personnel
Management and CIS Training Facility.
The Water Resources Committee recommended that Council
authorize execution of a lease agreement, effective September 1, 1999,
for 2,843 square feet, with up to four one year extensions, upon mutual
agreement of the parties.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency ordinance:
(#34479-090799) AN ORDINANCE authorizing the City Manager to
enter into an agreement with Greater Roanoke Transit Company for the
leasing of office space within the Campbell Court Transportation Center
to house the CIS Workstation Support Group, upon certain terms and
conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 222.)
52
ACTION:
Ms. Wyatt moved the adoption of Ordinance No. 34479-090799.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
UNFINISHED BUSINESS:
HOUSING/AUTHORITY-HIGHER EDUCATION CENTER-
DOWNTOWN NORTH-RNDC-HENRY STREET REVIVAL COMMITTEE:
The Acting City Manager submitted a written report advising that three
major projects initiated in the Greater Gainsboro area, bordered by
Wells Avenue, Jefferson Street, Shenandoah Avenue, and Gainsboro
Road, have requested substantial financial and other assistance from
the City, which projects include:
The RNDC Project, an effort by the Roanoke Neighborhood
Development Corporation (RNDC) to revitalize Henry
Street by constructing the Crew Suites office building, the
Caboose convenience store and open plaza space.
The Higher Education Center (GOB North), which seeks to
combine the capabilities of several institutions of higher
learning to provide post-secondary educational
opportunities not presently available within the City.
Shenandoah Crossing (GOB South), the Roanoke
Redevelopment and Housing Authority (RRHA) effort to
convert a former Norfolk Southern office building into 86
market-rate apartments.
It was further advised that coordination of the three projects is
essential, given their common need for public infrastructure
improvements and parking requirements; cost estimates and financial
strategies were needed, especially considering the demand for public
investment in schools, parks, Victory Stadium, economic development,
museums, an IMAX theater and other multi-million-dollar public
projects such as Lincoln 2000; and Council appointed the Downtown
53
North Task Force at its May 5, 1999, budget study session to assist the
Acting City Manager in developing recommendations regarding
infrastructure, public financing, timing of projects and related matters
concerning the three major projects constituting the initial Greater
Gainsboro Area Project.
It was explained that over 30 meetings were conducted by staff
and interested third parties since Council created the Task Force; the
Task Force has met three times, most recently on July 27; and major
project representatives have detailed the assistance requested from the
City during the meetings, which include the following:
RNDC requested the City to provide $600,000.00 as a
capital equity contribution toward the construction of the
Crew Suites office/rental building, to rent 30,000 of the
50,000 square feet of office space in the building at $14
per square foot, and to finance and construct all public
infrastructure outside the footprint of the building,
including curbs, gutters and sidewalks, lighting and other
streetscaping, decorative surfacing for the plaza area, and
parking; RNDC expressed an expectation that it would
control the parking, including retention of program income
realized from its operation; RNDC indicated that the
$600,000.00 equity from the City is required to obtain
approval for approximately $5 million in bank financing for
the construction of Crew Suites; the project is dependent
upon the RRHA transferring at no cost to RNDC the
property surrounding, adjacent to and on which Crew
Suites would be constructed; and this property was
originally purchased on behalf of the City with Community
Development Block Grant (CDBG) funds.
The Higher Education Center requested the City to provide
public infrastructure, including curbs, gutters and
sidewalks, lighting and other streetscaping and
approximately 600 evening and 200 day parking spaces,
with free parking to be available to students; and in
providing parking, the Center requested that the City
grade the area adjacent to the building since it lies at what
is to be the main entrance.
54
The Roanoke Redevelopment and Housing Authority
(RRHA) requested the City to provide public infrastructure,
including curbs, gutters and sidewalks, lighting and other
streetscaping; and the RRHA could provide for project
parking needs through a surface parking lot.
It was noted that there is significant overlap in the parking areas
desired by each of the individual projects; Lumsden Associates, with
Marsh Witt Associates, has been selected to develop reliable cost
estimates for the Greater Gainsboro project area, including
infrastructure in existing public rights-of-way, surface parking, RNDC
project infrastructure, and a public parking garage; City investments in
the Greater Gainsboro Area Project were not provided for in the
updated Capital Improvement Plan, the latest bond issue or other City
funds, with two exceptions: the first exception is $700,000.00 for the
First Street Pedestrian Bridge, which is included in the CIP, the other
exception is $2.5 million previously committed to the Higher Education
Center from City funds to match the $9.0 million provided by the
Commonwealth of Virginia.
It was advised that at its July 27th meeting, the Task Force
agreed upon the following recommendation and understanding:
To support infrastructure and parking solutions,
including a comprehensive parking study covering
the area from the Catholic Church to Community
Hospital, such improvements to be made in a
manner consistent with the RNDC plan.
The specific needs of RNDC should be resolved separately from
the infrastructure and parking needs common to all three
projects.
It was further advised that the City's current investment concept,
given the recommendation of the Task Force and the limits of available
public resources, for the Greater Gainsboro Area Project includes:
Up to $3 million for public infrastructure;
Up to $700,000.00 toward the First Street Pedestrian
Bridge;
55
Up to $5 million for a public parking garage of 450 to 500
spaces; and
Identification of a strategy and funding for a future
comprehensive parking study of the downtown area from
the Catholic Church to Community Hospital.
Potential funding sources for these public investments include:
Existing funds in operating and capital budgets;
Community Development Block Grant (CDBG) funds;
Capital Maintenance and Equipment Replacement
Program (CMERP) funds;
Capital Fund interest earnings; and
Issuing general obligation bonds.
Itwas explained that the City will retain ownership and operation
of any public facilities or improvements constructed with public
resources; the City's assistance represents nearly 25 per cent of the
proposed total investment estimated to comprise the initial Greater
Gainsboro Area Project; that is, the $8.7 million investment under
consideration by the City and the $2.5 million previously committed to
the Higher Education Center represent nearly 25 per cent of the total
estimated investment of the Greater Gainsboro Area Project; and a
separate Council report offers City management's recommendations
regarding RNDC's requests for a Capital equity contribution and space
rental in the Crew Suites building.
The Acting City Manager recommended that Council refer the
matter to the Acting City Manager and to the Director of Finance for
further recommendations to Council concerning specific actions,
including identification of funding sources to carry out:
The City's investment concept of:
Up to $3 million for public infrastructure;
Up to $700,000.00 toward the First Street Pedestrian
Bridge;
56
ACTION:
Up to $5 million for a public parking garage of 450
to 500 spaces; and
Identification of a strategy and funding for a future
comprehensive parking study of the downtown area
from the Catholic Church to Community Hospital.
The City's property concept of retaining ownership and operation of
any public facilities or improvements constructed with public
resources.
(For full text, see report on file in the City Clerk's Office.)
The Reverend Kenneth B. Wright, Pastor, First Baptist Church,
commended Council, the Acting City Manager, the Director of Finance
and other City administrative staff for their efforts to accomplish a
workable solution to the success of the three projects. He summarized
past meetings of the Downtown North Task Force, and spoke to the
Acting City Manager's recommendation regarding Greater Gainsboro;
whereupon, he requested that the three projects not be separated in
spirit and that the City make a spiritual commitment for funding
inclusive of the Roanoke Neighborhood Development Corporation. He
suggested that the present Downtown North Task Force should be
excused; however, another task force should be appointed to formulate
development and action plans and to review housing, employment,
economic development and impact, neighborhood redevelopment,
regional development, human resources, and resource accountability
so that when City Council and the City Administration changes in
composition, the intent of the project will continue to be addressed. He
requested Council's favorable consideration by appointment of another
task force.
Mr. Trout moved that Council concur in Alternative A of the
Acting City Manager's report under date of August 16, 1999, and refer
the matter to the Acting City Manager and to the Director of Finance for
further recommendations to Council concerning implementation and
funding of the Greater Gainsboro Area project; and since the work of
the Downtown North Task Force has been completed, Council
expressed appreciation to representatives of the Roanoke
Neighborhood Development Corporation, Roanoke Higher Education
Center, Roanoke Redevelopment and Housing Authority, Total Action
57
ACTION:
Against Poverty, First Baptist Church, Hotel Roanoke, Downtown
Roanoke, Inc., and the City of Roanoke for their participation on the
Downtown North Task Force. The motion was seconded by Mr. White
and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
STREETS AND ALLEYS: Ordinance No. 34450, permanently
vacating, discontinuing and closing a portion of the southern end of
Sixth Street, N. E. (Wenona Avenue), having previously been before the
Council for its first reading on Monday, August 16, 1999, read and
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#34450-090799) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 172.)
Mr. Trout moved the adoption of Ordinance No. 34450-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
ZONING: Ordinance No. 34451, rezoning a parcel of land
containing 0.43-acre, commonly known as 5416 Airport Road, N. W.,
Official Tax No. 6640108, from RS-3, Residential Single-Family District,
58
ACTION:
ACTION:
to C-1, Office District, as set forth in an Amended Petition filed in the
Office of the City Clerk on July 1, 1999, having previously been before
the Council for its first reading on Monday, August 16, 1999, read and
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#34451-090799) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 664, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 174.)
Mr. Trout moved the adoption of Ordinance No. 34451-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
ZONING: Ordinance No. 34452, rezoning a tract of land located
on the north side of Fugate Road, N. E., being the rear 79 feet of Official
Tax No. 3101007, from RM-I, Residential Multi-Family District, to C-2,
General Commercial District, pursuant to the Second Amended Petition
filed in the Office of the City Clerk on July 8, 1999, having previously
been before the Council for its first reading on Monday, August 16,
1999, read and adopted on its first reading and laid over, was again
before the body, Mr. Trout offering the following for its second reading
and final adoption:
(#34452-090799) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 310, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 175.)
Mr. Trout moved the adoption of Ordinance No. 34452-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
59
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
DECEASED PERSONS: Mr. Trout offered the following resolution
memorializing the late Patricia N. Toney, 1997 Citizen of the Year of the
City of Roanoke, and neighborhood leader:
(#34453-090799) A RESOLUTION memorializing the late
Patricia N. Toney.
(For full text of Resolution, see Resolution Book No. 62, page 176.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 34453-090799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Swain, Trout and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Hudson was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ACTS OF ACKNOWLEDGEMENT-STREET NAMES: The Mayor
advised that inasmuch as it appears that all seven Members of Council
will be present for the Council meeting on Wednesday, October 20,
1999, at 7:00 p.m., the request of the Southern Christian Leadership
Conference to rename Orange Avenue, N. E., and N. W., to Dr. Martin
Luther King, Jr., Avenue will be included on the agenda. (It was later
advised that all Members of Council would not be present for the
October 20 Council meeting, therefor, the public hearing was scheduled
for the November 15, 1999 Council meeting at 7:00 p.m.)
6O
ACTION:
BUILDINGS/BUILDING DEPARTMENT: Council Member Swain
expressed concern with regard to the appearance of the rear of certain
structures in downtown Roanoke and suggested that uniform building
standards be established through appropriate incentives for property
owners.
Itwas the consensus of Council that the matter would be referred
to the Acting City Manager for appropriate response.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:55 p.m., the Mayor declared the meeting in recess.
At 6:40 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers and Council Member
Hudson.
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under theVirginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Swain and Trout--5.
NAYS: None ....................................................................... 0.
(Mayor Bowers left the meeting during the Closed Meeting and Council
Member Hudson was absent.)
OATHS OF OFFICE-COMMITTEES-CULTURAL SERVICES
COMMITTEE: The Vice-Mayor advised that there is a vacancy on the
Cultural Services Committee created by the resignation of William L.
Lee, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Michael Brennan.
61
ACTION:
ACTION:
ACTION:
There being no further nominations, Mr. Brennan was appointed
as a member of the Cultural Services Committee, for a term ending
June 30, 2000, by the following vote:
FOR MR. BRENNAN: Council Members White, Wyatt, Swain,
Trout and Vice-Mayor Harris .......................................................... 5.
(Mayor Bowers and Council Member Hudson were absent).
OATHS OF OFFICE-COMMITTEES-HUMAN SERVICES
COMMITTEE: The Vice-Mayor advised that there is a vacancy on the
Human Services Committee created by the resignation of Bernice
Jones, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Cynthia S. Bryant.
There being no further nominations, Ms. Bryant was appointed
as a member of the Human Services Committee, for a term ending June
30, 2000, by the following vote:
FOR MS. BRYANT: Council Members White, Wyatt, Swain, Trout
and Vice-Mayor Harris .................................................................. 5.
(Mayor Bowers and Council Member Hudson were absent).
OATHS OF OFFICE-COMMITTEES-FLOOD PLAIN COMMITTEE:
The Vice-Mayor advised that there is a vacancy on the Flood Plain
Committee created by the resignation of Harold L. Shaffer, and called
for nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Cynthia Turner
Josephson.
There being no further nominations, Ms. Josephson was
appointed as a member of the Flood Plain Committee, for a term ending
June 30, 2000, by the following vote:
FOR MS. JOSEPHSON: Council Members White, Wyatt, Swain,
Trout and Vice-Mayor Harris .......................................................... 5.
(Mayor Bowers and Council Member Hudson were absent).
62
ACTION:
ACTION:
ACTION:
Inasmuch as Ms. Josephson is not a resident of the City of
Roanoke, Mr. Swain moved that the City residency requirement for
persons serving on authorities, boards, commissions and committees
appointed by the Council be waived in this specific instance. The
motion was seconded by Mr. Trout and adopted.
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Vice-
Mayor advised that there is a vacancy on the Special Events Committee
due to expiration of the term of office of Nicole Y. Quarles, and called
for nominations to fill the vacancy.
Mr. Trout placed in nomination the name of Michael R. Whelan.
There being no further nominations, Mr. Whelan was appointed
as a member of the Special Events Committee, for a term ending
June 30, 2000, by the following vote:
FOR MR. WHELAN: Council Members White, Wyatt, Swain, Trout
and Vice-Mayor Harris .................................................................. 5.
(Mayor Bowers and Council Member Hudson were absent).
OATHS OF OFFICE-COMMITTEES-TRANSPORTATION SAFETY:
The Vice-Mayor advised that there is a vacancy on the City of Roanoke
Transportation Safety Commission created by the resignation of Ramey
Bower, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Christopher Perkins.
There being no further nominations, Mr. Perkins was appointed
as a member of the City of Roanoke Transportation Safety Commission,
for a term ending October 31, 2002, by the following vote:
FOR MR. PERKINS: Council Members White, Wyatt, Swain, Trout
and Vice-Mayor Harris .................................................................. 5.
(Mayor Bowers and Council Member Hudson were absent).
OATHS OF OFFICE-COMMITTEES-DISABILITY SERVICES
BOARD: The Vice-Mayor advised that there is a vacancy on the Fifth
Planning District Disability Services Board inasmuch as Donna Norvelle
is no longer a City employee, and called for nominations to fill the
vacancy.
63
ACTION:
There being no further business, the Vice-Mayor declared
adjourned at 6:45 p.m.
Ms. Wyatt placed in nomination the name of Glenn D. Radcliffe.
There being no further nominations, Mr. Radcliffe was appointed
as a member of the Fifth Planning District Disability Services Board, for
a term ending January 31, 2002, by the following vote:
FOR MR. RADCLIFFE: Council Members White, Wyatt, Swain,
Trout and Vice-Mayor Harris ......................................................... 5.
(Mayor Bowers and Council Member Hudson were absent).
the meeting
ATTEST:
APPROVED
Mary F. Parker
City Clerk
David A. Bowers
Mayor
64
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
September 20, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 20, 1999, at 12:15 p.m. the regular meeting hour, with the City Clerk
presiding, pursuant to Rule 1, Regular Meetings, of Section 2-15, Rules of Procedure,
Code of the City of Roanoke (1979), as amended.
COUNCIL: Inasmuch as both the Mayor and the Vice-Mayor were absent, in
accordance with Roberts Rules of Order, the City Clerk opened the floor for
nominations for a Chair Pro Tem to preside over the meeting.
Mr. White placed in nomination the name of Council Member Linda F. Wyatt.
There being no further nominations, Council Member Wyatt was appointed as
Chair Pro Tern by the following vote:
FOR COUNCIL MEMBER WYATT: Council Members Hudson, Swain, Trout,
White and Wyatt ............................................................................................. 5.
NAYS: None ......................................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr. and Chair Pro Tem Linda F. Wyatt ................................. 5.
ABSENT: Mayor David A. Bowers and Vice-Mayor C. Nelson Harris ............ 2.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
CITY ATTORNEY-COUNCIL: A report of the City Attorney requesting that
Council convene in a Closed Meeting to consult with legal counsel on a matter of
probable litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
ACTION:
Mr. Trout moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair Pro Tem
Wyatt ............................................................................................................ 5.
NAYS: None ......................................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
At 12:18 p.m., the Chair Pro Tem declared the meeting in recess.
At 12:45 p.m., the meeting reconvened in the City Council Chamber, with Chair
Pro Tem Wyatt presiding, Mayor Bowers and Vice-Mayor Harris were absent.
COUNCIL: With respect to the Closed Meeting just concluded, Mr. Swain
moved that each Member of City Council certify to the best of his or her knowledge
that: (1) only public business matters lawfully exempted from open meeting
requirements under the Virginia Freedom of Information Act; and (2) only such
public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair Pro Tern
Wyatt ............................................................................................................ 5.
NAYS: None ......................................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
At 12:47 p.m., the Chair Pro Tem declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, September 20, 1999, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Chair Pro Tem Wyatt presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr. and Chair Pro Tem Linda F. Wyatt ................................ 5.
ABSENT: Mayor David A. Bowers and Vice-Mayor C. Nelson Harris ............ 2.
2
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; William M.
Hackworth, City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Robert D.
Smith, Pastor, First Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTION:
CONSENT AGENDA
The Chair Pro Tem advised that all matters listed under the
Consent Agenda were considered to be routine by the Members of
Council and would be enacted by one motion in the form, or forms,
listed on the Consent Agenda, and if discussion was desired, that item
would be removed from the Consent Agenda and considered
separately. She called specific attention to one request for a Closed
Meeting to discuss personnel matters with regard to vacancies on
various authorities, boards, commissions and committees appointed
by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
3
(Mayor Bowers and Vice-Mayor Harris were absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$311,864.00 from the 1999-2000 Capital Maintenance and
Equipment Replacement Fund for textbook adoptions,
school-based technology and facility improvements,
architect services for district-wide roof replacement,
upgrade of the William Fleming computer network, and
facility maintenance vehicles and equipment.
$121,552.00 for the Title I Local Delinquent Children Grant
to provide transition services to youth exiting the Juvenile
Detention Center and youth entering Youth Haven. The
services will include drop-out prevention services,
coordination and referral for substance abuse, adolescent
health and mental health services, as well as placement
services in appropriate and unique educational programs
designed for youth-at-risk of school failure. This
continuing program is 100 per cent reimbursed by Federal
funds.
$23,062.00 to finance architectural and engineering design
services for school capital projects to be completed by
fiscal year 2002. The funds represent additional
construction funds which have been distributed to
Roanoke City Schools from asbestos litigation.
$50,000.00 for the Comprehensive School Reform
Demonstration Grant to provide for the replication of
successful intervention programs from other school
divisions at Fallon Park School. The basic skills program
includes staffdevelopment and remedial skills instruction.
This continuing program is 100 per cent reimbursed by
Federal funds.
4
$50,000.00 for the Comprehensive School Reform
Demonstration Grant to provide for the replication of
successful intervention programs from other school
divisions at Lincoln Terrace School. The basic skills
program includes staff development and remedial skills
instruction. This continuing program is 100 per cent
reimbursed by Federal funds.
$50,000.00 for the Comprehensive School Reform
Demonstration Grant to provide for the replication of
successful intervention programs from other school
divisions at Roanoke Academy for Math and Science. The
basic skills program includes staff development and
remedial skills instruction. This continuing program is
100 per cent reimbursed by Federal funds.
$500,437.00 for the Title VI Class Size Reduction Initiative
to provide funds for the placement of 12 classroom
teachers to be placed in grades one through three
throughout the district to reduce class size in those
grades so that they are no higher than 18 students. This
new program will be reimbursed by Federal funds.
$3,000.00 for the Child Development Clinic to provide
funds for the salary and expenses of the educational
coordinator at the clinic. This continuing program will be
reimbursed 100 per cent by state funds.
$3,000.00 for the Child Specialty Services program to
provide funds for the salary and expenses of the
educational coordinator. This continuing program will be
reimbursed 100 per cent by State funds.
$23,000.00 for the Juvenile Detention Home program to
provide funds for the salary and expenses of three
educational coordinators. This continuing program will be
reimbursed 100 per cent by State funds.
$216,941.00 for the Goals 2000 Technology Grant to
provide funds for the purchase of classroom computers
and related technologies. This continuing program will be
reimbursed 100 per cent by Federal funds.
ACTION:
$2,696.00 for the Goals 2000 Technology Support Grant to
provide funds for training in support of efforts to improve
education in the school division through the provision of
computers and related technology. This continuing
program will be reimbursed 100 percent by Federal funds.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34480-092099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School and School Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 224.)
Mr. Trout moved the adoption of Ordinance No. 34480-092099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
Council Member Swain inquired if data is available showing a
correlation between the reduction in class size and student
performance; whereupon, it was advised by a representative of the
Roanoke City Public School System that information is being compiled
and will be available by the summer of 2000, following receipt of the
next round of Standards of Learning test results.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
6
ITEMS RECOMMENDED FOR ACTION:
FIFTH PLANNING DISTRICT COMMISSION: The Acting City
Manager submitted a written report advising that the City of Roanoke
has been a member of the Fifth Planning Commission for almost 30
years; the role of the Commission has changed dramatically over the
past two decades and currently, instead of being simply a planning
organization, the Commission promotes cooperation, communication
and coordination among its member governments and organizations
within the region and State and Federal agencies; in 1996, the General
Assembly amended the Regional Cooperation Act to allow Planning
District Commissions to change their names to Regional Commissions;
in June 1998, the Commission appointed a Public Relations Committee
to review ways to promote the work and enhance the image of the
Commission; and the Public Relations Committee recommended that
the Commission change its name to the Roanoke Valley-Alleghany
Regional Commission.
It was further advised that on June 24, 1999, the Commission
resolved to change its name from the Fifth Planning District
Commission to the Roanoke Valley-Alleghany Regional Commission to
better reflect the geography served by the organization and the mission
of the organization; and the Commission has requested that all nine
member governments adopt resolutions approving the new name.
The Acting City Manager recommended that Council adopt a
resolution concurring in and supporting a resolution adopted by the
Commission on June 24, 1999, which provides that the name of the
Fifth Planning District Commission shall be changed to the Roanoke
Valley-Alleghany Regional Commission.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34481-092099) A RESOLUTION endorsing the Fifth Planning
District Commission's name change to Roanoke Valley-Alleghany
Regional Commission.
(For full text of Resolution, see Resolution Book No. 62, page 229.)
ACTION:
Mr. White moved the adoption of Resolution No. 34481-092099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
ROANOKE MEMORIAL HOSPITALS-HOSPITALS-COMMUNITY
HOSPITAL-AIR RIGHTS: The Acting City Manager submitted a written
report advising that Council authorized, pursuant to Ordinance No.
33794-050498 and Ordinance No. 34252-050399, leases between the
City and CHS, Inc., for certain airspace over Crystal Spring Avenue, S.
W.; a lease was executed on May 14, 1998, for some of the airspace,
and another lease, which was authorized in May 1999, is being
negotiated; and CHS, Inc., agreed to provide a bond to the City as
surety for removal of the structure to be built in the air space leased
from the City, pursuant to a lease dated May 14, 1998.
It was further advised that CHS, Inc., has been unable to obtain
a 60-year bond and has requested that the City accept an irrevocable
letter of credit in lieu of the bond as surety for removal of the structure
for both the 1998 lease and the lease authorized in May 1999; and City
staff recommends amendment to the May 14, 1998, lease to allow CHS,
Inc., to provide surety in the form of an irrevocable letter of credit and
to provide same for the lease authorized in May 1999.
The Acting City Manager recommended that Council authorize an
amendment to the 1998 lease to allow CHS, Inc., to provide surety in the
form of an irrevocable letter of credit and authorize such surety for the
lease authorized in May 1999, in a form to be approved by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34482-092099) AN ORDINANCE authorizing certain
amendments to two leases by the City to CHS, Inc., for certain airspace
over Crystal Spring Avenue, S. W.; and providing for an emergency.
8
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 230.)
Mr. Trout moved the adoption of Ordinance No. 34482-092099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
RAILSIDE LINEAR WALK-CONSULTANTS REPORTS: The Acting
City Manager submitted a written report advising that the Railside
Linear Park Project will connect the Historic Market area and the
Virginia Museum of Transportation; the walkway follows the main line
of the Norfolk Southern Railway located along Norfolk Avenue and
continues to the south side of the Warehouse Row buildings; Council
authorized a design services agreement with Hayes, Seay, Mattern &
Mattern, Inc., at its meeting on August 28, 1995, in the amount of
$129,291.00, with a contract date of November 14, 1995; Amendment
No. 1 was approved by the City on April 15, 1997, in the amount of
$20,299.30; the portion of the project between the City Market and First
Street is under construction and is scheduled for completion in
November 1999; and the remainder of the project, the elevated walkway
at Warehouse Row, is expected to be advertised for bids in the fall of
1999.
It was further advised that project design has changed a number
of times in response to project phasing, utility coordination, right-of-
way and design issues; many additional meetings and conceptual
designs were required of the consultant due to the participation of a
number of interested groups including: Railroad Historical Society,
Roanoke Arts Commission, Downtown Roanoke, Inc., Virginia
Transportation Museum, local artists and economic development
prospects; Hayes, Seay, Mattern & Mattern, Inc., has requested an
additional fee of $121,352.00 for design services; staff has negotiated
the fee to $75,000.00, with no additional time for extra work; and a
summary of the contract is as follows:
9
ACTION:
Initial Contract
Amendment No. 1
Proposed Amendment No. 2
$129,291.00
20,299.30
75,000.00
Total $224,590.30
The Acting City Manager recommended that he be authorized to
execute Amendment No. 2 to the November 14, 1995 agreement with
Hayes, Seay, Mattern & Mattern, Inc., in a form to be approved by the
City Attorney, in the amount of $75,000.00, with no additional time for
the extra work.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34483-092099) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 2 to the City's contract with Hayes, Seay,
Mattern & Mattern, Inc., for additional engineering services for all the
phases of the Railside Linear Walk and Park Project.
(For full text of Resolution, see Resolution Book No. 62, page 231.)
Mr. Trout moved the adoption of Resolution No. 34483-092099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
TRAFFIC-STATE HIGHWAYS-ISTEA: The Acting City Manager
submitted a written report advising that the Transportation Equity Act
for the 21st Century (TEA-21) was signed into Federal law in June,
1998; TEA-21 requires state departments of transportation to set aside
a minimum often percent of the Surface Transportation Program (STP)
allocation each year to be used for "hazard elimination" and
"rail/highway grade crossings"; funding participation for approved
projects is 90 per cent Federal and ten per cent local; regular urban
highway allocations may be used to provide 98 per cent of the ten per
10
cent local matching funds, with the locality providing the other two per
cent, which means that the locality only needs to provide 0.2 per cent
in local funding; Council adopted a resolution on March 16, 1998, for
the Virginia Department of Transportation (VDOT) to enable the
Cleveland Avenue, S. W., railroad grade crossing project to be
programmed in VDOT's Six-Year Improvement Program (Resolution No.
33743-031698) as an approved safety project; and the railroad crossing
is located on Cleveland Avenue, S. W., between 15th Street and 18th
Street.
ACTION:
It was advised that VDOT has approved the safety project
application; the project administration agreement has been received by
the City and requires execution to enable the project to proceed; the
project includes installation of flashing light signals and short-arm
gates at an estimated cost of $110,400.00; total City-funded share is
$220.80; and the agreement also provides foran annual cost to the City
of $1,252.50 to reimburse Norfolk Southern for crossing maintenance.
The Acting City Manager recommended that he be authorized to
execute the Cleveland Avenue, S. W., railroad grade crossing
agreement on behalf of the City, in a form to be approved by the City
Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34484-092099) A RESOLUTION authorizing the City Manager,
or his designee, to execute an agreement with the Virginia Department
of Transportation for installation of short-arm gates and flashing lights
at the railroad crossing on Cleveland Avenue, S. W., in connection with
the Surface Transportation Program.
(For full text of Resolution, see Resolution Book No. 62, page 232.)
Mr. Trout moved the adoption of Resolution No. 34484-092099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tern Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
11
(Mayor Bowers and Vice-Mayor Harris were absent.)
CITY ATTORNEY:
BUILDINGS/BUILDING DEPARTMENT-PARKS AND RECREATION-
REFUSE COLLECTION: The City Attorney submitted a written report
advising that as part of the City's 1999 Legislative Program, the City
sought enabling legislation allowing the City, under certain
circumstances, to waive existing liens for demolition of structures and
weed and trash removal; very often properties are forced into the
delinquent tax sale process because taxes and liens have been
assessed far in excess of their fair market value, thus effectively
rendering the properties unmarketable; City demolition costs currently
average about $8,000.00, but the typical value of the vacant lot left is
only about $2,500.00; and, in addition, many derelict properties have
liens for removal of weeds and trash by the City.
It was further advised that the General Assembly responded to
the City's request by enacting legislation which, under certain
circumstances, allows localities to waive removing, repairing, or
securing unsafe buildings or structures, and weed and trash removal
liens; Section 15.2-901, Code of Virginia (1950), as amended, was
amended to allow weed and trash liens to be waived in order to
facilitate the sale of property; this Code section provides that such
liens may be waived only as to a purchaser who is unrelated by blood
or marriage to the owner and who has no business association with the
owner; it also provides that all such liens shall remain a personal
obligation of the owner of the property at the time the liens were
imposed; Section 15.2-906, Code of Virginia, was also amended to
include a similar provision allowing localities to waive liens for
removing, repairing, or securing unsafe buildings or structures; and
both of these provisions require that a locality act by ordinance to
implement provisions.
The City Attorney recommended that Council enact a proposed
ordinance which would amend §§33-23 and 7-2 of the City Code, to
allow for waiver of the type of liens above described; and that authority
for waiving the liens be vested in the Director of Finance, since §2-238
of the City Code already authorizes the Director of Finance to waive
interest or penalty payments on these types of liens whenever, in his
discretion, it is appropriate to do so.
(For full text, see report on file in the City Clerk's Office.)
12
ACTION:
Mr. Trout offered the following emergency ordinance:
(#34485-092099) AN ORDINANCE amending §7-2, Recovery of
costs when city removes, repairs, or secures unsafe building or
structure, and amending §33-23, Notice to owner of hearing on
abatement costs; post-abatement hearin[i, of the Code of the City of
Roanoke (1979), as amended, by the addition of new subsections (b)
and (d), respectively, to provide for waiver, by the Director of Finance,
of liens for removal, repair or securing buildings or structures and
removal of weeds and trash, under certain circumstances, in order to
facilitate the sale of certain property and encourage its productive
reuse; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 233.)
Mr. Trout moved the adoption of Ordinance No. 34485-092099.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
REPORTS OF COMMITTEES:
BUDGET-BRIDGES: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for repair of the
bridges at Brandon Avenue over Murray Run, 13th Street over Roanoke
River, Franklin Road over Roanoke River, and Jefferson Street over
Roanoke River; whereupon, the Bid Committee recommended that
Council approve the following actions:
Authorize the Acting City Manager to execute a unit price
contract with Lanford Brothers Co., Inc., of Roanoke,
Virginia, for Bridge Repairs 1999, in the amount of
$261,868.00, with 120 calendar days for completion, and
authorize a project contingency of $26,000.00, for a total of
$287,868.00 for the project.
13
ACTION:
Appropriate $150,000.00 to the Capital Fund, Account No.
008-052-9549-9003, "Bridge Maintenance"; funding is
available in the General Fund Transfer to Capital Projects
Fund, Account No. 001-004-9310-9508.
Reject all other bids received by the City.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34486-092099) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 235.)
Mr. Swain moved the adoption of Ordinance No. 34486-092099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
Mr. Swain offered the following emergency ordinance:
(#34487-092099) AN ORDINANCE accepting the bid of Lanford
Brothers Company, Incorporated, for repair of the bridges at Brandon
Avenue over Murray Run, at 13th Street over Roanoke River, at Franklin
Road over Roanoke River, and at Jefferson Street over Roanoke River,
upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 236.)
14
ACTION'
Mr. Swain moved the adoption of Ordinance No. 34487-092099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
UNFINISHED BUSINESS' None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PURCHASE/SALE OF PROPERTY-CITY EMPLOYEES-
JEFFERSON CENTER: Ordinance No. 34463, providing for acquisition
for the Employee/Jefferson Center Parking project of property located
in the 400 block of Luck Avenue, S. W., identified by Roanoke City Tax
Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406, along
with an access easement across a portion of Official Tax No. 1012406;
authorizing the proper City officials to execute and attest any necessary
documents for said acquisition; providing for the City's acquisition of
such property rights by condemnation, under certain circumstances;
and authorizing the City to make motion for the award of a right of entry
on any of the parcels for the purpose of commencing the project,
having previously been before the Council for its first reading on
Tuesday, September 7, 1999, read and adopted on its first reading and
laid over, was again before the body, Mr. Trout offering the following for
its second reading and final adoption:
(#34463-092099) AN ORDINANCE providing for the acquisition for
the Employee/Jefferson Center Parking Project of property located in
the 400 block of Luck Avenue, S. W., and identified by Roanoke City Tax
Map Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406,
along with an access easement across a portion of Official Tax No.
1012406; authorizing the proper City officials to execute and attest any
necessary documents for this acquisition; providing for the City's
acquisition of such property rights by condemnation, under certain
circumstances; authorizing the City to make motion for the award of a
right of entry on any of the parcels for the purpose of commencing the
project; upon certain terms and conditions.
15
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 223.)
Mr. Trout moved the adoption of Ordinance No. 34463-092099.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Hudson, Swain, Trout and White ...... 4.
NAYS: Chair Pro Tem Wyatt .................................................1.
(Mayor Bowers and Vice-Mayor Harris were absent.)
COUNCIL-SCHOOLS: Mr. Trout offered the following resolution
changing the time and place of commencement of the regular meeting
of City Council scheduled to be held at 12:15 p.m., on Wednesday,
October 20, 1999, to 12:00 noon, Wednesday, October 20, 1999, in
Room 120, at the Addison Aerospace Magnet Middle School, 1220 5th
Street, N. W., in the City of Roanoke, with the 2:00 p.m. session on the
same date to be held in the City Council Chambers, 215 Church
Avenue, S. W.:
(#34488-092099) A RESOLUTION changing the time and place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Wednesday, October 20, 1999.
(For full text of Resolution, see Resolution Book No. 62, page 237.)
Mr. Trout moved the adoption of Resolution No. 34488-092099.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
VIRGINIA MUNICIPAL LEAGUE: Mr. Trout offered the following
resolution designating James O. Trout as Voting Delegate and
Carroll E. Swain as Alternate Voting Delegate for the 1999 Annual
Business Session of the Virginia Municipal League and designating
James D. Ritchie, Sr., as Staff Assistant for any meetings of the Urban
Section:
16
ACTION:
(#34489-092099) A RESOLUTION designating a Voting Delegate
and Alternate Voting Delegate for the Annual Business Session and
meetings of the Urban Section of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
(For full text of Resolution, see Resolution Book No. 62, page 238.)
Mr. Trout moved the adoption of Resolution No. 34489-092099.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CITY MANAGER-COUNCIL: Mr. Hudson moved that Council
convene in a Closed Meeting to interview candidates for the position of
City Manager, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
SIDEWALK/CURB AND GUTTER-SIGNS/BILLBOARDS/AWNINGS.
STREETS AND ALLEYS: Council Member White spoke in support of and
encouraged that the City display the proper signage regarding street
paving, sidewalk, curb and gutter construction projects under-taken by
the City as a result of bond funds, general funds, etc. Also, prior to the
winter season, he requested a progress report on completed and
pending street paving, sidewalk, curb and gutter construction
contracts/projects.
17
CITY MANAGER-COUNCIL: Chair Pro Tem Wyatt expressed
concern with regard to certain recent actions that were taken by
Council in connection with conducting interviews and discussions for
the position of Roanoke City Manager. She explained that she did not
question the legality of Council's actions; however, she questioned
whether it was the right thing to do in the absence of the Mayor who
could not attend the meeting because of emergency surgery. She
stated that she previously requested that the meeting be postponed,
which request was not honored, and it was her understanding that the
Mayor had also requested that no decisions be made until all Members
of Council were in attendance.
Mr. White advised that Council acted properly as a majority and
in the best interest of the citizens of the City of Roanoke.
Mr. Trout advised that he considered the meeting to be one of the
most important meetings that he has attended because the City is
moving into the next millennium and the bridge that will carry the City
into that period of progress will be the City Manager's position working
in conjunction with the Members of City Council. He called attention to
a communication from The Mercer Group, a consulting firm which was
engaged for the purpose of assisting the City in its search for a new
City Manager, in which concern was expressed that Council was not
moving fast enough in its selection process and there was a possibility
that some of the candidates might withdraw their applications;
therefore, the meeting was held in the absence of the Mayor and
Council Member Wyatt. He also referred to a communication from Vice-
Mayor Harris who advised that he was in agreement with interviewing
the two finalists who were selected at the meeting. He stated that
Council acted in the best interests of the citizens of Roanoke and he
was pleased to be a part of the process.
Mr. Swain advised that the City Manager Search Committee has
worked diligently in the best interests of all citizens of the City of
Roanoke. He stated that the action of Council was appropriate based
on the adVice of the consultant.
Mr. Hudson, Chair of the City Manager Search Committee,
advised that five Members of Council were present at the meeting and
it was the unanimous decision of those in attendance that Council
should move forward with the process, even though there were
scheduling conflicts by some Members of Council. He stated that
Council is working to move the City Manager process forward, and the
majority of Council did what it thought was proper.
18
ACTION:
ACTION:
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 2:40 p.m., the Chair Pro Tem declared the meeting in recess.
At 2:55 p.m., the meeting reconvened in the Council Chamber,
with Chair Pro Tem Wyatt presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers and Vice-Mayor Harris.
COUNCIL: With respect to the Closed Meeting just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Chair Pro Tem advised that the term of office of
Mary S. Neal as a member of the Roanoke Arts Commission expired on
June 30, 1999, and called for nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Mary S. Neal.
There being no further nominations, Ms. Neal was reappointed
as a member of the Roanoke Arts Commission, for a term ending
June 30, 2002, by the following vote:
FOR MS. NEAL: Council Members Hudson, Swain, Trout, White
and Chair Pro Tem Wyatt .............................................................. 5.
(Mayor Bowers and Vice-Mayor Harris were absent.)
At 3:00 p.m., the Chair Pro Tem declared the meeting in recess
until 7:00 p.m.
19
On Monday, September 20, 1999, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Chair Pro
Tem Wyatt presiding.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., and Chair Pro Tem Linda F.
Wyatt .......................................................................................... 5.
ABSENT: Mayor David A. Bowers and Vice-Mayor C. Nelson
Harris ......................................................................................... 2.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager;
Diane S. Akers, Acting Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Chair Pro
Tem Wyatt.
The Pledge of Allegiance to the Flag of the United States of
America was led by Chair Pro Tem Wyatt.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-SPORTS ACTIVITIES: The Chair
Pro Tem recognized the Roanoke Star Girls U14 Youth Soccer Team,
who recently completed a successful trip to Europe, participating in the
largest youth tournament in the world with over 70 different countries
represented, and amassing a 7-1-1 record.
The Chair Pro Tem presented each participant with a "Star City"
uniform patch.
PROCLAMATIONS: The Chair Pro Tem presented a proclamation
declaring Sunday, September 26, 1999, as WALK FOR PRIDE DAY.
(For full text, see Proclamation on file in the City Clerk's Office.)
PUBLIC HEARINGS:
2O
ACTION:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, September 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, on the request
of Carilion Medical Center that a portion of Highland Avenue, S. E.,
extending from Jefferson Street to a terminal point at the westerly line
of Official Tax No. 4021501, be permanently vacated, discontinued and
closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, September 2 and Thursday,
September 9, 1999 and in The Roanoke Tribune on Thursday,
September 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending that
Council approve the request, subject to certain conditions, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Michael G. Ballantyne, Vice-President for Facility Services,
Carilion Health Systems, appeared before Council in support of the
request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34490) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 241.)
The motion was seconded by Mr. Swain.
The Chair Pro Tem inquired if there were persons present who
would like to address Council with regard to the request. There being
none, Ordinance No. 34490 was adopted, on its first reading, by the
following vote:
21
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, September 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Carilion Health
Systems that a certain 14.787-acre, more or less, parcel of land located
south of Elm Avenue, S. W., between Jefferson Street and Williamson
Road, identified as Official Tax Nos. 4020101, 4020701, 4020801,
4021408, 4021409, 4020815, 4021501 and 4021502, be rezoned from C-1,
Office District, to C-3, Central Business District; and Official Tax No.
4020814 be rezoned from LM, Light Manufacturing District, to C-3,
Central Business District, with Official Tax No. 4020101 being subject
to a certain condition proffered by the petitioner, the matter was before
the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, September 2 and Thursday,
September 9, 1999, and in The Roanoke Tribune on Thursday,
September 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
applicant is proposing to undertake a new expansion of the
hospital/medical complex, which will, in part, be located on the
southerly side of a portion of the public street, Highland Avenue, S. E.,
was before Council.
The City Planning Commission recommended that Council
approve the request to rezone 14.787 acres, more or less, being Official
Tax Nos. 4020101, 4020701, 4020801, 4021408, 4021409, 4020815,
4021501 and 4021502, from C-1, Office District, to C-3, Central Business
District, and rezone Official Tax No. 4020814, from LM, Light
Manufacturing District, to C-3, Central Business District, with Official
Tax No. 4020101 being subject to a certain condition proffered by the
applicant.
22
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Michael G. Ballantyne, Vice-President for Facility Services,
Carilion Health Systems, appeared before Council in support of the
request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34491) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 402, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City, subject
to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 243.)
The motion was seconded by Mr. Swain.
The Chair Pro Tem inquired if there were persons present who
would like to address Council with regard to the request.
Mr. Bruce Cusic, 509 Allison Avenue, S. W., representing the
Board of Directors of Old Southwest, Inc., asked if it is worth
destroying the house at 21 Highland Avenue, S. W., for the sake of
providing 19 parking spaces for Carilion Health System.
Mr. Ballantyne advised that his client is requesting a zoning
change from C-1 to C-3 which does not address the question of
whether the house will be razed. He stated that preservation of the
house is a paramount issue that was addressed because building plans
do not allow the house to be incorporated on the site, therefor, the
house will be considered as a separate issue. He explained that
connection of a medical office building to the existing campus,
highlighting pediatric services and services to women, is the overall
intent of development.
Ordinance No. 34491 was adopted, on its first reading, by the
following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
23
(Mayor Bowers and Vice-Mayor Harris were absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, September 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Hollins Road
Warehousing, L. L. C., that a tract of land located on the west side of
Hollins Road, N. E., being approximately 15.306 acres located at 3332
Hollins Road, identified as Official Tax No. 3140304, be rezoned from
HM, Heavy Manufacturing District, to LM, Light Manufacturing District,
subject to certain conditions proffered by the petitioner, the matter was
before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, September 2 and Thursday,
September 9, 1999, and in The Roanoke Tribune on Thursday,
September 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to redevelop, remodel and reuse
the existing industrial facility for light manufacturing uses, was before
Council.
ACTION:
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that the proposed
redevelopment of the property for light industrial use is reasonable and
desirable in that it provides more opportunity for new industrial
development; the rezoning would be consistent with the City's goal of
protecting industrial land while encouraging appropriate and desirable
new industrial development; and the location of the property in the
Urban Enterprise Zone would be a benefit for a new industrial user.
(For full text, see report on file in the City Clerk's Office.)
David A. McCray, Spokesperson, appeared before Council in
support of the request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
24
(#34492) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 314, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 244.)
The motion was seconded by Mr. Swain.
The Chair Pro Tern inquired if there were persons present who
would like to address Council with regard to the request. There being
none, Ordinance No. 34492 was adopted, on its first reading, by the
following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-HABITAT
FOR HUMANITY: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, September 20, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the City of
Roanoke to convey certain City owned property consisting of 24 vacant
building lots and one drainage lot located in Westview Terrace, the
matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, September 5, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
The Chair Pro Tem inquired if there were persons present who
would like to be heard in connection with the matter.
Mr. James Leonard, 1935 Hope Road S. W., raised questions with
regard to the identity of the purchaser and purchase amount of the
property; whereupon, Kit B. Kiser, Director, Utilities and Operations,
advised that the property has not been sold. He explained that the
property was previously advertised for sale; however, no bids were
received and certain minimal requirements were changed. He stated
25
that the City again advertised the property for bid, three bids were
received as a part of the second advertisement, and the high bid was
submitted by Blue Ridge Housing Development in the amount of
$100,000.00.
Mr. Leonard inquired as to the purchase price of the property by
the City; whereupon, Mr. Kiser responded that the City paid
$352,000.00.
The Chair Pro Tem advised that all remarks would be received
and filed.
SEWERS AND STORM DRAINS-FEE COMPENDIUM-WATER
RESOURCES: The City Clerk having advertised a public hearing for
Monday, September 20, 1999, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the City of Roanoke to establish
a rate schedule for certain water and sewage rates and related charges
for services provided by the City, effective January 1, 2000 and
January 1,2001; and directing amendment of the Fee Compendium, the
matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, September 5, and Sunday,
September 12, 1999, and in The Roanoke Tribun~ on Thursday,
September 2 and Thursday, September 9, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the Acting City Manager advising that the 1979
contract between Roanoke City and Roanoke County provided, among
other things, for the transfer of ownership of certain water and sanitary
sewer lines and the requirement that the City sell to the County and the
County purchase from the City certain volumes of water; the drought
of 1998 and 1999 has indicated that the 1979 contract needs to be
further revised or replaced with a new agreement; the agreement, in
concept, was reached in accordance with a joint statement issued on
August 11, 1999, between the Mayor of the City of Roanoke and the
Chairman of the Roanoke County Board of Supervisors; and an
increase in water rates, fees and charges of up to 18 per cent, effective
with all bills rendered after January 1, 2000, and an additional amount
of not more than ten per cent, effective with all bills rendered after
January 1, 2001, is necessary to offset the revenue loss from the sale
of water to Roanoke County, to recover the cost of making physical
26
ACTION:
ACTION:
interconnections between the two water systems and the purchase of
bulk water from the County, Salem, and Vinton during this time of water
supply emergency.
The Acting City Manager recommended that Council authorize
execution of a contract with Roanoke County and adopt a proposed
ordinance increasing water rates.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34493-092099) A RESOLUTION authorizing the execution of an
agreement between the City of Roanoke and the County of Roanoke for
the mutual provision of bulk water, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 239.)
Mr. Trout moved the adoption of Resolution No. 34493-092099.
The motion was seconded by Mr. Swain.
The Chair Pro Tem inquired if there were persons present who
would like to address Council regarding the matter. There being none,
Ordinance No. 34493-092099 was adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34494) AN ORDINANCE establishing a rate schedule for certain
water and sewage rates and related charges for services provided by
the City, effective January 1, 2000 and January 1, 2001; and directing
amendment to the Fee Compendium.
(For full text of Ordinance, see Ordinance Book No. 62, page 246.)
27
The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Hudson, Swain, Trout, White and Chair
Pro Tem Wyatt ............................................................................. 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Vice-Mayor Harris were absent.)
BONDS/BOND ISSUES-BUDGET-SCHOOLS: The City Clerk
having advertised a public hearing for Monday, September 20, 1999, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of the City of Roanoke to consider for passage, a resolution,
approving issuance by the City of its general obligation bond, or bonds,
for the purpose of financing certain capital improvements in connection
with The Roanoke Valley Governor's School, in an amount not to
exceed $3,250,000.00, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Monday, August 30, and Monday, September 6,
1999.
(See publisher's affidavits on file in the City Clerk's Office.)
The Chair Pro Tem inquired if there were persons present who
would like to address Council in connection with the public hearing.
There being none, she advised that the matter would be received and
filed. (See minutes of October 4, 1999, for additional action on the
above described matter.)
BONDS/BOND ISSUES-BUDGET-SCHOOLS: The City Clerk
having advertised a public hearing for Monday, September 20, 1999, at
7:00 p.m., or as soon thereafter as the matter may be heard, on the
request of the City of Roanoke to consider for passage, a resolution,
approving issuance by the City of its general obligation bond, or bonds,
for the purpose of financing certain capital improvements in connection
with Hurt Park Elementary School, in an amount not to exceed
$1,250,000.00, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Monday, August 30, and Monday, September 6,
1999.
28
(See publisher's affidavits on file in the City Clerk's Office.)
The Chair Pro Tern inquired if there were persons present who
would like to address Council in connection with the public hearing.
There being none, she advised that the matter would be received and
filed. (See minutes of October 4, 1999, for additional action on the
above described matter.)
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
There being no further business, the Chair Pro Tem declared the meeting
adjourned at 7:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
Linda F. Wyatt
Chair Pro Tem
29
DAVID A.'BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540)853-1145
December 6, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
i
WILLIAM M. HACKWORTH
CITY A'ITORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va, us
December 6, 1999
WILLIAM ~ PARSONS
1 ~rE~}E~}~I :~01~ALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY A'FrORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a matter of actual litigation, pursuant to §2.1-344.A.7, Code of Virginia (1950),
as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
cc: James D. Ritchie, Acting City Manager
Mary F. Parker, City Clerk
William M. Hackworth
City Attorney
~ECEIvE. O
CITY CLERKS
'~ DEO-1 Pa:22
December 6, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Request for Closed Meeting
This is to request that Council convene in a closed meeting for the discussion or the
consideration of the acquisition of real property for a public purpose or of the disposition
of publicly held real property where discussion in an open meeting would adversely affect
the bargaining position or negotiating strategy of the public body, pursuant to Section 2.1 -
344.A.3, of the Code of Virginia (1950), as amended.
JDR:ca
cc: City Attorney
Director of Finance
City Clerk
Respectfully submitted,
Jarfl~D. Ritchie
Acting City Manager
t~ECEi'vEO
CITY CLER¢5 ~;FF',Ci:;
'99 CEO-2 P3:22
December 6, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Parks and Recreation Fitness Centers in our Public Schools
I am writing in response to Council Member Swain's request during the regular Council
meeting held on Wednesday, October 20, 1999, for information regarding the impact of the City's
fitness centers on businesses in the private sector.
Seven area businesses were contacted to discuss their membership and to inquire as to what
type of impact the City' s fitness centers have on their current operation. The seven businesses chosen
represent different areas in the Roanoke Valley. They include: The Downtown Sports Club, in
downtown Roanoke; Lancerlot Sports Complex, Vinton; the Roanoke Athletic Club, South Roanoke
County; New Fitness, northwest Roanoke City; World Gym Inc., northeast Roanoke City; the
YMCA Family Center, Orange Avenue, inner-Roanoke City; and the YMCA Central Branch,
downtown Roanoke.
On the issue of price, the City charges $15/month for City residents and $22/month for non-
residents. The private businesses all share an initiation fee and a monthly fee. The attached
summarizes the prices of each of the aforementioned fitness facilities.
On the issue of direct competition, six of the seven businesses did not feel the City had an
impact on their memberships. The YMCA Family Center, located on Orange Avenue, stated that
the new Addison Fitness Center would be in direct competition for memberships. However, staff
of the YMCA also expressed that the area should be able to support both centers.
This is for informational purposes only. No action is required.
spectfullysubmitted,
jX"~s D.~Ritchie
AcWng City Manager
JDR:jj
Attachment
The Honorable David A. Bowers, Mayor
and Members of City Council
December 2, 1999
Page 2
pc~
James D. Grisso, Director of Finance
William M. Hackworth, City Attomey
Mary F. Parker, City Clerk
George C. Snead, Director of Public Safety
John W. Coates, Manager, Parks & Recreation
Victor C. Garber, Superintendent of Recreation
Melida G. McKee, Recreation Coordinator
Maggie E. Mace, Fitness & Wellness Programmer
Private Fitness Centers Price Report
NAME
COST PER PERSON
Downtown Sports Club
Lancerlot
New Fitness
Roanoke Athletic Club
World Gym, Inc.
YMCA Family Center
YMCA Central Branch
Roanoke City Fitness Centers
$50 initiation fee, $32/month
$62.50 initiation fee, $45/month
$390/year, $790/2 year membership
$180 initiation fee, $57/month
Cost Varies (Average is $25/month)
$23 initiation fee, $20/month
$75 initiation fee, $36/month
$15/month-City resident, $22/month-Non-resident
~CHART~
RECEIVED
(.:i T Y .... ~S ~F~"'~
ULLP: .... F
'99 NDV 17 A8:58
Roanoke City Electoral Board
November 15, 1999
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Mrs. Mary F. Parker
City Clerk
Room 454, Municipal
Roanoke, VA 24011
Building
Dear Mrs. Parker:
Pursuant
attached
General &
2, 1999.
to Section 24.2-675 of the Virginia Election Laws,
is a certified copy of the abstract of votes cast in the
Special Election held in the City of Roanoke on November
Gflbb~t E .. But~'~ecretary
Roanoke City ~ectoral Board
GEB, JR./byb
Attachment
Room 109, Municipal North 215 Church Avenue, S.W., Roanoke, Virginia 24011 (540) 853-2281 Fax (540) 853-1025
P.O. Box 1095, Roanoke, Virginia 24005
'.ABSTRACT OF VOTES
cast in the CITY OF ROANOKE
at the November 2, 1999 General Election, for:
· Virginia,
MEMBER
SENATE OF VIRGINIA
21st
ENTER DISTRICT NUMBER
NAMES OF CANDIDATES AS SHOWN ON BALLOT
JOHN S. EDWARDS
WILLIAM H. FRALIN
TOTAL VOTES
RECEIVED
(IN FIOURES)
12,6.68
7,043
Total Write-In Votes [SEE WRITE-IN CERTIFICATION] ......... 5
We, the undersigned Electoral Board, upon exam/nation of the official records deposited with the Clerk of the
Circuit Court of the election held on November 2, 1999, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for the office indicated above.
Given under our hands this 3rd day of November, 1999.
A copy teste:
Secretary, Electoral Board
WRITE-INS CER TIFICA TION
ROANOKE
~ COUNTY [~ CITY
MEMBER SENATE OF VIRGINIA
CFFICE TITL~
21st
C:$TRICT NAME OR NUMBER, IF APPUCABLF
General
0 Special Election
November 2, 1999
Page 1 of
Write-Ins
Invalid Write-Ins .............................
Valid Write-Ins £UST IN ALPHABETICAL ~DER]
TOTAl VOTES
RECEIVED
(I/~ F/GUR~SJ
CONTINUED ON PAGES
THROUGH
We, the undersigned Electoral Board. upon examfnaticn of the official records deposited with the Clerk cf
CTrcuit Court of the election held on November 2. 1999, do hereby certify that, with the continuation
indicated, the above is a true and correct certification of the write-in votes cast at said elect/on for the
indicated above.
Given under our hands this 3rd day of November, 1999.
copy teste:
, Secre~ar~
Secretary, ElectoraJ -=car:
A I 'STRACT OF VOTES
cast in the CITY OF ROANOKE
at the November 2, 1999 General Election· for:
· Virginia·
MEMBER
HOUSE OF DELEGATES
16th
ENTER DISTRICT NUMBER
NAMES OF CANDIDATES AS SHOWN ON BALLOT
CLIFTON A. "CHIP" WOODRUM
......... 9,233
ALEXI R. SADJADI
......... 1,429
TOTAL VOTES
RECEIVED
(IN FIGURES)
Total Write-In Votes [SEE WRITE-IN CERTIFICATION] ......... ~
We, the undersigned Electoral Board, upon exam/nat/on of the off/c/a/records deposited with the Cler/~ of the
Circuit Court of the election held on November 2, !999, do hereby certify that the above is a true and correct
Abstract of Votes cast at said e/action for the off/ce indicated above.
Given under our hands this 3rd day of November, /999.
A copy testa:
, Chairman
.~'z~-~_~J_~ , .~'~~_~'~ ,Vic Chairman
/~/~. ~~/.,' i Secretary
///~~/~/] Secretar Electoral
4RSTRACT OF VOTES
cast in the
CITY OF ROANOKE
at the November 2, 1999 General Election, for:
· Virginia,
MEMBER
HOUSE OF DELEGATES
~VAMES OF CANDIDATES AS SHOWN ON ~ALLOT
17th
ENTER DISTRICT NUMBER
TOTAL VOTES
RECE~/ED
fiN FIOUSES)
7,255
3
Total Write-In Votes [SEE WRITE-IN CERTIFICATION] .........
We, the undersigned Electoral Board, upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 2, 1999, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for the office indicated above.
Given under our hands this 3rd day of November, 1999.
copy teste:
, Chairman
Vice Chairman
, Secretary
Secretary, Electoral Board
WRITE-INS CERTIFICATION
ROANOKE
COUNTY ~ CITY
MEMBER HOUSE OF DELEGATES
OFFICE TITLE
17th
DISTRICT NAME OR NUMBER, IF APPLICABLE
General
Special Election
November 2, 1999
Page 1 of ~.
Write-Ins
Invalid Write-Ins .............................
Valid Write-Ins [LIST IN ALPHABETICAL ORDER]
ROBERT ROBERTSON
CLIFTON A. "CHIP" WOODRUM
TO TAL VOTES
RECEIVED
(IN F~eURES)
1
CONTINUED ON PAGES ~ THROUGH.
We. the undersigned Electoral Board. upon examination of the official records deposited with the Clerk of the
Circuit Court of the election held on November 2. 1999. do hereby certify that. with the continuation pages
indicated, the above is a true and correct certification of the write-in votes cast at said election for the office
indicated above.
Given under our hands this 3rd day of November. 1999.
A copy teste:
. Chairman
, Vice Chairman
, Secretary
Secretary, Electoral Board
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: 1540) 853-tt45
December 13, 1999
File #51
SANDRA H. EAKIN
Deputy Cily Clerk
Mr. Robert R. Copty
3009 Burnleigh Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Copty:
Your communication tendering your resignation as a member of the Board of Zoning
Appeals, effective December 31, 1999, was before the Council of the City of Roanoke at
a regular meeting which was held on Monday, December 6, 1999.
On motion, duly seconded and unanimously adopted, the resignation was accepted with
regret and your communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Zoning Appeals from
February 25, 1991 to December 31, 1999. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
C:~¥1y Files'~l~c,6. wpd
CogrY
COMMERCIAL AND
540/344-1 144
P.O. Box 840
Roanoke, Virginia 24004-0840
INDUSTRIAL
SALES AND LEASING
RECEIVED
NOV 'J
MAYO~',~
November 9, 1999
Hon. David Bowers
Mayor, City of Roanoke
213 W. Church Avenue
Roanoke, Virginia 24011
Re: Board of Zoning Appeals
Dear David,
Please accept this letter as my resignation from the Board of Zoning Appeals as of
December 31, 1999. It has been a pleasure serving on the BZA since 1991. I have had the
opportunity to work with excellent staff members such as Evelyn Dorsey and Steve Televi,
Lisa Cooper and Linda Leedy. I have also been privileged to serve on the Board with so
many wonderful members over these past years. I feel this is the right time for me to move
on to other opportunities.
I would look forward to meeting with you regarding pressing BZA matters before
my time as Chairman has come to a close. Among the issues to review are appointments of
new members, Zoning code changes and interaction with City Council.
I am very proud of my City and am always at your service.
Very/.tr01y yours,
q3ob Copty /
Chairman, BZA
Cc:
Evelyn Dorsey
Ben Motley
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
November 11, 1999
Bob Copty, Chairman
Board of Zoning Appeals
Copty & Company Real Estate
Post Office Box 840
Roanoke, Virginia 24004-0840
Dear Bob:
Thank you for your letter of November 9, 1999.
I was sorry to hear of your resignation from the Board of Zoning
Appeals, but I know how much time you have spent with that Board
since 1991. On behalf of the Council and the citizens of Roanoke,
please let me just say "thank you" for all of your volunteer
efforts and service to our great 5-time All-America City.
It is the dedication and volunteerism from citizens like you that
really makes our democracy in Roanoke work so well.
I am forwarding a copy of your letter to Ms. Parker, our City
Clerk, so that Council can consider the vacancy on the Board of
Zoning Appeals.
Sincerely,
~wers
Mayor
DAB: jsj
pc: ~Mary F. Parker, City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: 1540) 853-1145
SANDRA H. EAKIN
Deputy Cit5 Clerk
December 13, 1999
File #15-110-394
Michael Brennan, Chair
Cultural Services Committee
4757 Woodley Drive, S. W.
Roanoke, Virginia 24018
Dear Mr. Brennan:
This is to advise you that on November 12, 1999, Thelma R. Holland qualified as a
member of the Cultural Services Committee for a term ending June 30, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Cultural Services Committee
Sandra H. Eakin, Deputy City Clerk
C:~lyFile~lec6.wpd
RECEIVED
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Thelma R. Holland, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Cultural Services Committee for a term
ending June 30, 2000, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this /~::~ day of //~V'_ 1999.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Tclephone: 1540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cit5 Clerk
December 13, 1999
File #15-110-207
Margaret R. Baker, Secretary
Industrial Development Authority
of the City of Roanoke
2140 Windsor Avenue, S. W.
Roanoke, Virginia 24015
Dear Ms. Baker:
This is to advise you that on November 29, 1999, Lynn D. Avis qualified as a Director of
the Industrial Development Authority of the City of Roanoke for a term ending October 20,
2003.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
C AMyFil~h:k-c6.wpd
'99 ~29 P~:16
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Lynn D. Avis, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Director of the Industrial Development Authority of the City of Roanoke for a
term ending October 20,.~f~, according to the best of my ability. (So help me God.)
_
Subscribed and sworn to before me this ~ day of,,~,/~'~ 999.
ARTHUR B. CRUSH, III, CLERK
,DEPUTY CLERK
C:kMyFiles\nov 1 .wpd
CitizensRights@aol.com on 11/16199 09:34:18 AM
To:
cc;
clerk@ci.roanoke.va.us
Subject: council meetings
Dear Mrs. Parker:
Please be advised that I wish to speak before council on
December 6, 1999, at 2 PM and December 20, 1999, at 7 PM. Please send
confirmation of such to this email address.
Thank you Mrs. Parker
Aubrey Butler
Roanoke
~ECEtYED
Cll'Y CLERi',S OFF'!Ci'
City Public Schools '~ I~V 23
Public Informofion Office · P.O. Box 1,3146, Roonoke, Virginio 240,31
Telephone: (,540) 86,3-2816 · Fox: (,540) 85,3-2817
/~11:51
November 22, 1999
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on the "Even Start Pro-
gram," no longer than 15 minutes in length, be included as an agenda item for the 2:00 p.m. session of the
City Council meeting on Monday, December 6, 1999.
Dr. Hams or his designee will present an overview of the Even Start program, a family literacy pro-
gram. He will introduce a representative from the Redevelopment and Housing Authority, our community
parmer in the program.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
/sd
Sincerely,
Public Information Officer
Mr. James Ritchie
Dr. E. Wayne Harris
Excellence in Education
REr. EIV~D
['ITY CLERF~ OFF :)~!
NOV 29 A9:34
December 6, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Snow Removal Briefing
Please reserve space on your 2:00 p.m., agenda for a 15 minute briefing
regarding the above subject.
JDR:RKB:pr
cc: City Attorney
Director of Finance
Director of Public Works
Sincerely,
Jari~s D. Ritchie
Acting City Manager
Snow Removal Briefing
December 6, 1999
Honorable Mayor Bowers and Members of City Council:
Thank you for this opportunity to provide Council with an update on
our City's preparations for snow and ice removal. Before I begin my
remarks, I would like to recognize certain individuals that are here today
who have a role in our snow removal effort. (Include those present).
Preparation for winter storms is a yearly process. Planning for snow
and ice removal begins each year during budget preparation. This ~
snow and ice removal budget was actually prepared last winter and spring.
At the end of each year's snow and ice season, equipment is checked over
for defects and needed repairs, repair parts are ordered, and equipment
repairs are scheduled. If funds are available, new or replacement
equipment is ordered during spring and summer. As the new equipment
comes in, it is made ready for use in the upcoming winter. We begin ma_ior
Preparations in October by hookin_o up all snow and ice equipment and
once again checking them over to be sure they are ready. In November,
drivers are assigned to equipment, given instructions as to their duties, and'
provided with a copy of a laminated route map for their assigned snow and
ice removal area. With all equipment hooked up, which includes plows
and spreaders, all drivers operate their vehicles in test runs on their
assigned route. By riding their assigned routes before the snow ever falls,
operators can check for any unusual or changed conditions on the
roadways for which they are responsible. Training videos are also
available to all operators.
-2-
The City's snow and ice removal program divides the City into 16
areas, each with its own assignment of employees and equipment, to
assure equal service throughout the City. Overall responsibility for snow
and ice removal is under the leadership of Mr. Bill Stuart, our Manager of
Streets & Traffic, whom I introduced earlier. Street & Traffic employees
cover the north side of the City while Grounds Maintenance employees are
assigned to routes on the south side of the City. Snow and ice events are
staffed in 12-hour shifts.
City streets are worked in four priorities, based on their importance in
the overall traffic scheme.
First are the major thoroughfares and known trouble spots
(consisting of some bridges or roads with sharp curves and steep
slopes)
The second priorities are Valley Metro bus routes
Followed by school bus routes as the third priority
With all remaining neighborhood streets as the fourth priority (With
regard to neighborhood streets, residents that have off-street
parking can assist our efforts by not parking along the street, if at all
possible.
Our downtown area presents unique problems. With little space
available to pile up the snow, we attempt to melt as much as possible with
salt and liquid calcium chloride. Due to traffic and parking in downtown,
.we plow as we can during medium to large snows and push the snow toward
the curbs. This can, at times, only be done at night when most vehicles are
away from downtown. If there is a large accumulation of snow,
-3-
we must often haul it out of the downtown area. While this is costly and
time consuming, it is necessary since large piles of snow in downtown are
obviously disruptive to businesses, government services, pedestrians, and
Vehicular traffic.
Crews with shovels, snow blowers, and tractors are assigned to
remove snow and ice on public sidewalks, steps, buildings, plazas,
bridges, and other public areas. This is labor intensive work and takes
many hours to complete.
Citywide, snow removal is truly a team effort, as there are many
other departments that are essential to snow and ice removal operations.
The Communications Center provides essential contact between office
supervisors and crews on the streets, as well as contact with the public.
Fleet Management employees keep the varied array of vehicles going by
making timely repairs and adjustments. Building Maintenance employees
also assist by removing snow at libraries and recreation centers. The
City's Public Information Officer keeps the public advised by media
announcements of road conditions and other important information.
Supply Management's Warehouse also assists with the provision of other
materials.
We begin this season with a total of 2,500 tons of salt in our two (2)
salt domes. An additional 1,000 tons is on order for delivery later this
winter. As indicated, we now have two (2) salt domes, one of which was
constructed earlier this year at a cost of ~zJ_;~~Q. This gives us the
capacity to store a total of 4,400 tons of salt onsite at the Public Works
Service Center.
-4-
We also have on hand 7,500 gallons of liquid calcium chloride and funds to
purchase more as needed. (Liquid calcium chloride is applied to some
streets to help lower the freezing point on the pavement, so that snow and
ice does not bond to the surface of the road. It is also mixed with salt to
enhance its effectiveness in melting snow.)
During the last few years, the City has funded a good program of
replacing old equipment and adding new equipment and technologies to
our snow and ice fighting capabilities. This particular chart compares snow
removal equipment from FY 96 with the current fiscal year. One of our
goals is to have every dump truck that is involved in snow and ice removal
~quipped with n~t only a snowplow but also with a spreader. With
additional chemical spreaders this past year, we continue to work toward
completion of that goal. I'd also like to emphasize that we remain very
aware of our environment and will be as conservative as possible in the
use of salt and other chemicals.
In closing, I am pleased to provide Council members with our new
Snow Removal Guide that has been developed as a source of information
for our citizens. The brochure describes our snow removal program,
provides some driving tips and other information that we think will be
helpful. These brochures will be made available at various city offices,
libraries, recreation centers, and fire stations.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
December 13, 1999
File #57
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
A report with regard to the City's curb, gutter andsidewalk program was before the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 6,
1999.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Council Member Swain called attention to the need for sidewalk/curb on Cove Road from
Lafayette Blvd., to Hershberger Road, N. W., and referred to previous correspondence
which rated the project at approximately 150 on the City's list of sidewalk/curb projects.
He inquired as to the criteria for rating sidewalk/curb projects, who is the responsible party
for project rating, and why was that portion of Cove Road from Lafayette Blvd., to
Hershberger Road rated approximately 150 on the priority list.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Robert K. Bengtson, Acting Director, Public Works
Charles M. Huffine, City Engineer
William L. Stuart, Manager, Streets and Traffic
C:'xMy Files~dec 6.wpcl
RECE!VE~
'99 NOV 29
December 6, 1999
Council Report No. 99-181
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
At City Council's meeting on September 20, 1999, Councilman William White
requested a report on the status of curb, gutter and sidewalk efforts. Specifically,
Councilman White was interested in work that had been completed versus work that
had been planned, as well as work that remains to be done.
A summary of two (2) construction contracts for new concrete curbs and
sidewalks (Phase III and Phase IV) is provided in Attachments A and B. A total of over
$1 million for these two contracts will result in 43,000 square feet of new sidewalk and
29,000 linear feet of new curb over a two (2) year period. It should also be noted that a
"project sign" that includes project funding information will be in place at certain work
sites.
Curb and sidewalk maintenance is a function of the City's Streets & Traffic
Department, which has budgeted $437,797 for curb and sidewalk repair in FY 99-00.
Through the end of October, $109,340 has been expended for this purpose. This has
resulted in the repair of 47,568 square feet of sidewalk and 865 feet of curb.
Supplementing this effort by City crews is the recent creation of a concrete crew from
the Sheriff's inmate work program.
As an additional area of information, the 1999 street paving program is 92
percent complete. All streets listed in this year's program are complete with the
exception of the paving needed on Salem Avenue and Campbell Avenue. These two
(2) streets should not be paved until the downtown traffic patterns are changed to two-
way travel, which is expected to occur in the latter half of 2000. Therefore, asphalt
quantities for these two streets will be reallocated to other A-rated streets which had not
been included in this year's paving contract. These additional streets can still be paved
before the end of 1999, (weather permitting) while paving for Campbell Avenue and
Salem Avenue will be included in the year 2000 paving program for direct coordination
with the two-way traffic project.
Mayor Bowers and Members of City Council
December 6, 1999
Page 2
If any member of Council has further questions regarding this matter, please
contact Mr. Bob Bengtson, Acting Director of Public Works, at 853-2741.
Respectfully,
Jank~s D. Ritchie
Acting City Manager
JDR:RKB:pr
Attachments
cc: City Attorney
Director of Finance
Acting Director of Public Works
City Engineer
Manager of Streets & Traffic
ATTACHMENT "A"
PHASE III
Start Date: July 1998
Percent Complete: 95%
Sidewalk Planned: 23,000 square feet
Curb Planned: 12,300 linear feet
Contract Amount: $471,850
PROJECT LOCATIONS
CURBS
Edison Street, N.E. Liberty Road to Fugate Road
King Street (south side) Ceylan to Atherly
Main Street (west side) Existing to Existing on Windsor
Stephenson Avenue, S.W. 2500 and 2600 Block Fill-ins
Leon Street, N.W. 1300 and 1400 Block Fill-ins
Cornell Drive & Eden Drive Existing to 4531 Eden Drive
CURB AND SIDEWALK
Orange Avenue, N. W. (south side) 1800 Block Fill-ins
Loudon Avenue, N.W. 12th Street to 14th Street
Moorman Road, N. W. (north side) Existing to 12th Street
12th Street, N. W. (west side) Moorman to Melrose
Burrell Street, N. W. (west side) Orange Avenue to Entrance to Tennis
Courts
Pechin Avenue, S.E. 1100 Block Fill-ins
1400-1600 blocks Wise Avenue, S. E. * Sidewalk on south side and some curb
work
Project:
New Concrete Sidewalks,
Entrances and Curb - Phase III
1 of 2
SIDEWALK
Main Street, S. W. (east side) 1506 to Floyd Avenue
Main Street, S. W. (east side) Weldon to Windsor
Woods Avenue, S. W. (south side) Existing to Franklin Road
FILL-INS
1524 Tazewell Avenue, S.E. 90' sidewalk
1032 Woodrow Avenue, S.E. 40' curb and sidewalk
1017 Woodrow Avenue, S.E. 80' curb
323 Preston Avenue, N.E. 85' curb
2118 Mercer Avenue, N.W. 50' curb
2418 Westover Avenue, S.W. 75' curb and sidewalk
2423 Westover Avenue, S.W. 60' curb
2106 Melrose Avenue, N.W. Sidewalk
* Added to list - construction to begin soon
Project:
New Concrete Sidewalks
Entrances and Curb - Phase III
2 of 2
ATTACHMENT "B"
PHASE IV
Start Date: August 1999
Percent Complete: 20%
Sidewalk Planned: 20,000 square feet
Curb Planned: 16,700 linear feet
Contract Amount: $588,611
Contract Time: 365 calendar days
PROJECT LOCATIONS
CURB
Kirk Avenue, S.E. 16th Street to 17th Street
Wayne Street, N.E. Noble Avenue to Forest Hill Avenue
Carlton Road, S. W. (north side) Devon Road to Devon Road
Warwick Street, S. W. (east side) * Alley to Russell Avenue
Russell Avenue, S. W. (south side) * Warwick Street to Rolfe Street
Rolfe Street, S. W. (west side) * Roanoke Avenue to Russell Avenue
Sherwood Avenue (north side)
Andrews Road, N. W. (south side)
Oliver Road, N. E.
Mount Vernon Road to Wakefield Road
Existing to Florida Avenue
Hurst to Christian Avenue
CURB AND SIDEWALK
20th Street, N.W. Staunton Avenue to Hanover Avenue
Delaware Avenue, N.W. 2422 Delaware Avenue to Lafayette
Boulevard
Cove Road, N. W. (south side) * Lafayette Boulevard to Aspen Street
Ferncliffe Avenue, N. W. (south side) Home Depot to Routt Road
Stewart Avenue, S.E. 12th Street to 13th Street
Project:
New Concrete Sidewalks,
Entrances and Curb - Phase IV
1 of 2
SIDEWALK
Florida Avenue, N.W. * Existing to Church walk
Staunton Avenue, N.W. 1401 to 1415
FILL INS
194 Christian Avenue, N.E. On Oiiver Road (curb)
527 Highland Avenue, S.E. Sidewalk
1719 Sherwood Avenue, S.W. Curb
4301 Holmes Street, N. E.
900 block Jaimson Avenue, S. E.
Curb & Sidewalk
Sidewalk
* Under Construction
Project:
New Concrete Sidewalks
Entrances and Curb - Phase IV
2 of 2
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #184-411
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
~)ear Mr. Ritchie:
A report with regard to the City of Roanoke Affirmative Action Program was before the
Council of the City of Roanoke at a regular meeting which was held on Monday, December
6, 1999.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Mr. James Croan, 914 Old Country Club Road, N. W., raised the following questions:
How many departments employ no African-Americans? What are the true
qualifications of African-American professional employees? How many
African-American employees are over qualified for the position they hold?
How many African-American secretaries have four year college degrees?
How committed is the City to diversity training? Is there a requirement for all
City employees to enroll in diversity training? Is conflict resolution a part of
diversity training?
In regard to Attachment D of the City Manager's report, City of Roanoke
Workforce Analysis, how would the figures compare if the Roanoke MSA
was not used? Also, in regard to Attachment D, page 2, of the City
Manager's report, Mr. Croan requested a clarification of"available workforce
percentage".
C:kMyFilesklcc6.wpd
James D. Ritchie, Sr.
December 13, 1999
Page 2
The Mayor requested that Mr. Croan's questions be referred to the Acting City Manager
for appropriate response, with a copy to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Kenneth S. Cronin, Manager, Personnel Management
Hr. Ja~es Croan, 914 Old Country Club Road, N. W., Roanoke, Virginia 24017
C:kMyFileskiec6.wpd
RECEIVED
~9 I~C,-2 ~9:27
December 6, 1999
99-57
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: STATUS REPORT - CITY OF ROANOKE AFFIRMATIVE ACTION
PROGRAM
BACKGROUND IN CHRONOLOGICAL ORDER IS AS FOLLOW-~:
II.
The Affirmative Action Plan provides for periodic briefings to City Council on
the status of equal and affirmative action employment opportunities in City
government. In addition, this report includes the City's efforts in the area of
diversity.
CURRENT SITUATION IS AS FOLLOWS:
Affirmative Action, EEO and diversity activities participated in from April
1997 through October 1999 include:
Diversity in the Workforce Team developed a model to evaluate and
improve the City's understanding of and appreciation for a diverse
workforce. The model has been explained to the City Manager and
staff and training to the Leadership Team has been completed.
Newman Avenue Associates of Harrisonburg, Virginia was selected
by the Diversity in the Workforce Team to conduct diversity training
for City employees. This firm has extensive experience in training
aimed at reducing prejudice, transforming race and gender conflict
and building coalition.
City-wide diversity training began November 1998. Approximately
300 City employees have received this day-long training.
The Police Department and the Sheriff's Department offer separate
diversity training as part of their basic academies and ongoing in-
service training programs. Concepts are similar to the City-wide
training with emphasis on law enforcement.
The initial phase of the Employee Development Program will begin
in January 2000 by hiring a consultant to design the program. The
intent of this program is to build skills of existing employees to
prepare them for internal job opportunities. Required start up funding
Honorable Mayor and City Council
Page 2
totals $37,000. There is $20,000 allocated in the budget.
Implementation will begin with a pilot program.
Community Resource Specialist was hired by the Police Department.
This employee works primarily with the Vietnamese community to
make citizens aware of services available, to translate and to work in
youth crime prevention. Recently, this employee developed a
program that brings together Vietnamese youth to dialogue about
cultural issues.
Fire/EMS Chief Grigsby created an ongoing communication system
for female employees to address gender issues. ^ human resource
professional from the Department of Personnel Management trained
and experienced in sexual harassment and related issues acts as an
ombudsman for female employees. At least three times a year and
more often if needed, all female employees meet together with the
ombudsman to discuss the integration of women in the department.
Female employees have reported that they find it beneficial to have
the opportunity to meet together. They also report that the climate in
the department towards female firefighters has steadily improved.
Dr. Benjamin Dixon, Vice President of Multicultural Affairs at Virginia
Tech, is now a resource in the area of diversity. Recently, Dr. Dixon
actively participated in a public safety retreat and made a presentation
to the Foundations for Leadership Excellence Program for first line
supervisors.
Supply Management Department verified businesses that qualify as
either a Minority Business Enterprise (MBE) or a Woman Business
Enterprise (WBE). The intent of identifying current vendors qualified
for MBE/WBE status is to assure their participation in the bidding
process while enrolling additional vendors. Linked to this is the hiring
of an Economic Development Specialist who works with MBE's and
WBE's as a major function of her job.
10.
Personnel Management Internship Program has continued to pay
dividends. Two interns from last year's program have been hired.
New hires from this program total 15 minorities and women within the
past four years. Currently, former interns are employed in Billings and
Collections, the City Attorney's Office, Real Estate Valuation and
Social Services.
11.
Summer Youth Program hired 32 interns in its quest to provide
meaningful work skills to the City's youth.
12. Mayor's Committee for Persons with Disabilities Personnel
Honorable Mayor and City Council
Page 3
Management staff continues to serve and participate on committees
to ensure that provisions of the Americans with Disabilities Act (ADA)
are followed.
13.
ADA transition plan, written in 1992, is being evaluated for
compliance. This review, to be completed by December 31, 1999, will
determine progress made and work yet to be completed.
14.
Interviewer Traininq is being revamped to ensure that supervisors
participating in interviews are aware of permissible and impermissible
questions to ask, particularly in the area of disabilities.
15.
Sexual Harassment Training - This training, originally provided for
supervisors, has been expanded to all full-time City employees. The
program discusses and explains the issue of sexual harassment in
the workplace to teach employees how to recognize and deal with any
occurrences. In excess of 1700 employees have received this training
since its inception and it is now part of the new employee orientation
program.
16.
Thirteenth Annual Ministerial Luncheon was hosted by the
Department of Personnel Management, in conjunction with the Baptist
Ministerial Association. It was held at Williams Memorial Baptist
Church in Northwest Roanoke. This event, attended by a number of
City staff and minority clergy, provided a forum to discuss issues of
mutual interest.
17.
Roanoke City School Board Business and Technical Education
Council is served by Personnel Management staff. Its purpose
includes conducting mock interviews, holding annual job fairs and
making student applications viable in the job market.
18.
Military Base Recruitment - City staff recruited at the following military
installations: Andrews Air Force Base; Camp Lejeune Marine Base,
NC; Cherry Pt. Marine Base, NC; Ft. Detrick, MD; Ft. Belvoir, VA; Ft.
Stewart, GA; Ft. Myer, VA; Ft. Meade, MD; Kings Bay Naval Base,
GA; Patuxent River Naval Base, MD; and Seymour Johnson Air Force
Base, NC. Additionally, military applicants are provided overnight
accommodations in Roanoke for testing. Applicants also are given
Personnel Management's toll-free number.
19.
College and University Recruitment - The Department of Personnel
Management and the Police Department recruited at the following
institutions: Benedict College; Bluefield State College; Christopher
Newport University; Dabney Lancaster Community College;
Fayetteville Tech; Gardner Webb University; Johnson C. Smith
Honorable Mayor and City Council
Page 4
University; Liberty University; Marshall University; Morris Brown
College; Norfolk State University; Old Dominion University; Pembroke
University; Radford University; Roanoke College; Shaw University;
Southwest Virginia Community College; St. Augustine College; St.
Paul's College; University of North Carolina at Pembroke; University
of North Carolina at Wilmington; Virginia Union University; Virginia
Western Community College; and Wayne Community College. Of the
twenty-four institutions visited, nine were traditionally black colleges
or universities.
20.
Local Recruitment was highlighted by participating in four job fairs
including the Roanoke Area Job Fair, the Roanoke Valley Area High
Schools Job Fair, Total Action Against Poverty Job Fair and the
Virginia Western Community College Job Fair.
21.
Fire/EMS assigns a recruiting officer and a recruiting team to target
women and minorities in an effort to increase their numbers in the
candidate pool.
22.
Minority Churches/Fraternities and Sororities Personnel Management
provided these groups with weekly jobs available lists and met with
them to discuss City activities and recruitment resources.
23.
The CityWeb site, has provided an improved method to recruit
applicants. The City's weekly job opportunities listing is published on
CityWeb, where potential applicants can download a copy of the
application. Work is currently underway that will allow an applicant to
apply for jobs directly on-line.
City Workforce Analysis indicates that the percentage of minority and
women employees, when compared to the total workforce composition
increased between January 1, 1997 and October 1, 1999. (Attachment A).
C. Further Analysis of data (Attachment B) indicates the following:
Black males, as a percentage of the work force, increased in the
categories of Officials/Managers, Para-professionals and Skilled
Crafts.
Black females, as a percentage of the workforce, increased in the
categories of Officials/Managers, Professionals, Protective Service,
Paraprofessional and Clerical.
Honorable Mayor and City Council
Page 5
VVhite females, as a percentage of the workforce, increased in the
categories of Officials/Managers, Protective Service and Para-
professional.
VVhite males, as a percentage of the workforce, increased in the
categories of Professionals and Service/Maintenance.
Other males and females, which includes American Indian, Asian,
Alaskan Native, Pacific Islander and Hispanic increased slightly or
remained the same in all categories where represented.
Do
Total Numbers (Attachment C) indicate an increase city wide in the number
of black females, other males and other females even though total
employment decreased from 1,985 to 1,925 during the period January 1,
1997 to October 1, 1999.
Available Workforce data (Attachment D) indicates that in most categories
the City has continued to maintain a total workforce composition of
minorities that equals or exceeds the percentage available in the labor
market.
Some Key New Hires and Promotions during this time frame include
Assistant City Attorney (BM), Economic Development Specialist (BF), Chief
of Planning and Community Development (WF), Deputy Director of Real
Estate Valuation (WF), Manager of Accounting Services (WF), Manager of
Utility Line Services, (BM), Police Chief (BM), Systems Analyst (BF) and
Youth Haven Manager (BF).
Go
City Council hired a new City Manager Darlene Burcham, who will begin work
January, 2000. Ms. Burcham will become one of a few women City
Managers in Virginia.
H. Departmental analysis, by job category, is included in Attachment E.
Low unemployment in the Roanoke Valley and Virginia has a significant
impact on the City's ability to attract candidates for many jobs. September
unemployment data from the Virginia Employment Commission places the
Roanoke MSA unemployment at 2.1%, one of the lowest in the state. For
example, the Roanoke Police Department and Personnel Management staffs
spend more time and effort than ever recruiting both locally and regionally to
attract new candidates, particularly minorities. Due to career opportunities
available outside of law enforcement and the demands of this type of work,
it has been quite difficult to attract candidates. Law enforcement recruitment
Honorable Mayor and City Council
Page 6
has become so competitive that a number of departments are actively raiding
other jurisdictions to attract candidates. Some departments are going to
military bases in Europe to attract potential candidates.
Salary range and pay increases for public safety officers have had a positive
impact on recruiting efforts. Keeping competitive salaries and benefits for all
jobs is important if the City is to remain competitive.
Ko
New initiatives, in addition to current efforts, include contracting for outdoor
sign advertising and the use of technology to support increased access to
City employment opportunities; evaluating the concept of a public safety
cadet program as outlined in the Mayor's State of the City Address;
expanding the diversity program to incorporate brown bag lunch sessions in
order to discuss ongoing issues; surveying past diversity training program
participants to get their reaction to the diversity training and to receive their
input regarding future possibilities.
In conclusion, national debate continues regarding the fairness and
importance of affirmative action. However, the City of Roanoke has
strengthened its support and funding to a strong, legal, affirmative action
program. By combining past efforts with new initiatives, the City's affirmative
action program will be instrumental in supporting City Council's efforts to
continue its push for an inclusive and diverse City government.
Respectfully submitted,
J_a~.~a s D. Ritchie
Acting City Manager
JDR:ksc
CC:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
Glenn D. Radcliffe, Director of Human Development
Kit B. Kiser, Director of Utilities and Operations
Robert K. Bengtson, Acting Director of Public Works
Mary F. Parker, City Clerk
Diane S. Akers, Acting Assistant City Manager
Attachment A
CITY EMPLOYMENT
YEAR
MINORITY
MAJORITY
1976
1977
1978
1979
1980
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
19.5%
19.6%
20.3%
22.3%
23.9%
22.2%
22.4%
22.0%
22.9%
23.1%
23.9%
24.5%
24.2%
24.1%
23.5%
23.4%
24.1%
24.3%
23.7%
23.4%
23.3%
23.1%
22.5%
23.4%
80.5%
80.4%
79.7%
77.7%
76.1%
77.8%
77.6%
78.0%
77.1%
76.9%
76.1%
75.5%
75.8%
75.9%
76.5%
76.6%
75.9%
75.7%
76.3%
76.6%
76.7%
76.9%
77.5%
76.6%
WOMEN
MEN
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
1998
1999
28.8%
29%
28.6%
28.9%
29.1%
29.6%
30.2%
30.9%
31.9%
32.4%
32%
32.8%
34.2%
71.2%
71%
71.4%
71.1%
70.9%
70.4%
69.8%
69.1%
68.1%
67.6%
68%
67.2%
65.8%
Attachment B
CITY OF ROANOKE
WORKFORCE ANALYSIS
by Percentage
October 1, 1999
OCCUPATIONAL CATEGORY I TOTAL WHITE BLACI~ OTHER WHITE BLACK OTHER
MALES MALES MALES FEMALES FEMALES FEMALES
OFFICIALS/MANAGERS 100.0% 55.6% 13.9% 0.0% 25.0% 5.6% 0.0%
PROFESSIONALS 100.0% 35.4% 4.1% 1.4% 42.6% ~ 15.4% 1.2%
TECHNICIANS 100.0% 61.8% 6.4% 1.4% 24.0% 6.4% 0.0%
PROTECTIVE SERVICE 100.0% 77.3% 9.5% 1.6% 8.3% 3.1% 0.2%
PARA-PROFESSIONAL 100.0% 28.7% 17.0% 0.0% 33.0% 21.3% 0,0%
CLERICAL 100.0% 2.3%' 0.9% 0.0% 75.1% 21.1% 0.5%
SKILLED CRAFT 100.0% 79.2% 20.0% 0.0% 0.0% 0.8% 0.0%,
SERVICE/MAINTENANCE 100.0% 46.2% 40.9% 1.3%; 7.0% 4.7% 0.0%
TOTAL NUMBER 1925 993 253 21 482 170 f 6
TOTAL PERCENTAGES 100.0% 51.6% 13.1% 1.1% 25.0% 8.8% 0.3%
December 31, 1996
OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHER
MALES MALES MALES FEMALES FEMALES FEMALES
OFFICIALS/MANAGERS 100.0% 68.3% 9.8% 0.0% 19.5%, 2.4% 0.0%
PROFESSIONALS 100.0% 34.0% 4.5% 1.2% 44.9% 14.5% 0.9%
TECHNICIANS 100.0% 62.3% 5.3% 1.3% 24.7% 6.3% 0.0%
PROTECTIVE SERVICE 100.0% 78.7% 10.4% 1.1% 7.2% 2.6% 0.0%
PARA-PROFESSIONAL 100.0% 39.1%~ 13.8% 0.0% 31.0% 16.1% 0.0%
CLERICAL 100.0% 2.4% 1.4% 0.0% 76.4% 19.2% 0.5%
SKILLED CRAFT 100.0% 81.0% 18.3% 0.0% 0.0% 0.8% 0.0%I
SERVICE/MAINT~-NANCE 100.0°/0 42.2% 43-9% 0.8°/0 8.3% 4.7°/0 0.0%
TOTAL NUMBER 1985 1,039 286 0. ;O~o 485 154 4
TOTAL PERCENTAGES 100.0o/0 52.3% 14.4o/0 24.40/0 7.80/0 0.2%
Attachment C
CITY OF ROANOKE
WORKFORCE ANALYSIS
by Number of Employees
October 1, 1999
OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHER
MALES MALES MALES FEMALES FEMALES FEMALES
OFFICIALS/MANAGERS 36 20 5 0 9 21 0
PROFESSIONALS 345 122 14 5 147 53 4
TECHNICIANS 296 183 19 4 71 19 0
PROTECTIVE SERVICE 515 398 49 8 43 16 1
PARA-PROFESSIONAL 94 27 16 0 31 20 0
CLERICAL 213 5 2 0 160 45 1
SKILLED CRAFT 125 99 25 0 0 1 0
SERVICE/MAINTENANCE 301 139 123 4 21 14 0
TOTAL NUMBER 1925 993 253 21 482 170 6
TOTAL PERCENTAGES 100.0% 51.6% 13.1% 1.1% 25.0% 8.8% 0.3%
December 31, 1996
OCCUPATIONAL CATEGORY TOTAL WHITE BLACK OTHER WHITE BLACK OTHER
MALES MALES MALES FEMALES FEMALES FEMALES
OFFICIALS/MANAGERS 41 28 4 0 8 1 0
PROFESSIONALS 332 113 15 4 149 48 3
TECHNICIANS 300 ' 187 16 4 74 19 0
PROTECTIVE SERVICE 531 418 55 6 38 14 0
PARA-PROFESSIONAL 87 34 12 0 27 14 0
CLERICAL 208 5 3 0 159 40 1
SKILLED CRAFT 126 102 23 0 0 1 0
SERVICE/MAINTENANCE 360 152 158 3 30 17 0
TOTAL NUMBER 1985 1,039 286 17 485 154 4
TOTAL PERCENTAGES 100.0% 52,3% 14.4% 0.9% 24.4% 7.8%! 0.2%
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 1
60%
ALL OCCUPATIONS
50%
40%
~30%
20%
10%
0%
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 1,039 993 52.3% 51.6% 46.5%
Black Males 286 253 14.4% 13.1% 5.2%
Other Males 17 21 0.9% 1.1% 0.5%
White Females 485 482 24.4% 25.0% 41.6%
Black Females 154 170 7.8% 8.8% 5.8%
Other Females 4 6 0.2% 0.3% 0.5%
TOTAL 1,985 1,925 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
Attachment D
Page 2
OFFICIALS/MANAGERS
8O%
70%
60%
50%
~40%
30%
20%
10%
0%
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 28 20 68.3% 55.6% 61.5%
Black Males 4 5 9.8% 13.9% 2.5%
Other Males 0 0 0.0% 0.0% 1, t%
White Females 8 9 19.5% 25.0% 32.4%
Black Females 1 2 2.4% 5.6% 1.9%
Other Females 0 0 0.0% 0.0% 0.6%
TOTAL 41 36 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
Attachment D
Page 3
60%
PROFESSIONALS
50%
40%
30%
=0%
10%
0%
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 113 122 34.0% 35.4% 42.1%
Black Males 15 14 4.5% 4.1% 1.8%
Other Males 4 5 1.2% 1.4% 0.9%
White Females 149 147 44.9% 42.6% 50.3%
Black Females 48 53 14.5% 15.4% 4.2%
Other Females 3 4 0.9% 1.2% 0.7%
TOTAL 332 345 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 4
70%
60%
50%
40%
30%
20%
10%
0%
TECHNICIANS
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 187 183 62.3% 61.8% 77.5%
Black Males 16 19 5.3% 6.4% 8.0%
Other Males 4 4 1.3% 1.4% 2.0%
VVhite Females 74 71 24.7% 24.0% 9.9%
Black Females 19 19 6.3% 6.4% 2.6%
Other Females 0 0 0.0% 0.0% 0.0%
TOTAL 300 296 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 5
PROTECTIVE SERVICE
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 418 398 78.7% 77.3% 77.5%
Black Males 55 49 10.4% 9.5% 8.0%
Other Males 6 8 1.1% 1.6% 2.0%
White Females 38 43 7.2% 8.3% 9.9%
Black Females 14 16 2.6% 3.1% 2.6%
Other Females 0 1 0.0% 0.2% 0.0%
TOTAL 531 515 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 6
PARA-PROFESSIONAL
80%
70%
60%
50%
40%
30%
20%
10%
0%
WM BM
OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 34 27 39.1% 28.7% 5.9%
Black Males 12 16 13.8% 17.0% 4.1%
Other Males 0 0 0.0% 0.0% 0.3%
White Females 27 31 31.0% 33.0% 69.1%
Black Females 14 20 16.1% 21.3% 19.7%
Other Females 0 0 0.0% 0.0% 0.9%
TOTAL 87 94 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 7
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
CLERICAL
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 5 5 2.4% 2.3% 22.9%
Black Males 3 2 1.4% 0.9% 2.4%
Other Males 0 0 0.0% 0.0% 0.3%
White Females 159 160 76.4% 75.1% 66.8%
Black Females 40 45 19.2% 21.1% 7.0%
Other Females 1 1 0.5% 0.5% 0.6%
TOTAL 208 213 100.0% 100.0% 100.0%
"Othef' category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 8
90%
80%
70%
60%
50%
40%
30%
20%
10%
0%
SKILLED CRAFT
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
VVhite Males 102 99 81.0% 79.2% 84.8%
Black Males 23 25 18.3% 20.0% 7.1%
Other Males 0 0 0.0% 0.0% 0.5%
VVhite Females 0 0 0.0% 0.0% 6.1%
Black Females 1 I 0.8% 0.8% 1.2%
Other Females 0 0 0.0% 0.0% 0.3%
TOTAL 126 125 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
City Council Briefing
CITY OF ROANOKE
WORKFORCE ANALYSIS
October 1, 1999
Attachment D
Page 9
60%
SERVICE/MAINTENANCE
50%
40%
30%
20%
10%
0%
WM BM OM WF BF OF
Race/Sex Category
· City of Roanoke 96
· City of Roanoke 99
[] Roanoke MSA
City City City City Available
Employment Employment Percentage Percentage Workforce
12/31/96 10/01/99 12/31/96 10/01/99 Percentage
White Males 152 139 42.2% 46.2% 49.0%
Black Males 158 123 43.9% 40.9% 11.2%
Other Males 3 4 0.8% 1.3% 0.9%
White Females 30 21 8.3% 7.0% 30.0%
Black Females 17 14 4.7% 4.7% 8.2%
Other Females 0 0 0.0% 0.0% 0.7%
TOTAL 360 301 100.0% 100.0% 100.0%
"Other" category includes American Indian, Asian, Alaska Native, Pacific Islander, and Hispanic.
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF BF OF
BILLINGS AND COLLECTION
CLERICAL 8 0 0 0 5 3 0
TECHNICIANS 3 1 0 0 1 1 0
OFFICIALS/MANAGERS 1 0 0 0 1 0 0
SERVICE/MAINTENANCE 5 2 1 0 2 0 0
PROFESSIONALS 2 1 0 0 1 0 0
BUILDING INSPECTION
TECHNICIANS 15 11 0 0 4 0 0
CLERICAL 3 0 0 0 3 0 0
PROFESSIONALS 2 2 0 0 0 0 0
BUILDING MAINTENANCE
CLERICAL 2
SERVICE/MAINTENANCE 6
SKILLED CRAFTSMEN 28
TECHNICIANS 3
CIRCUIT COURT
CLERICAL
CITIZEN'S REQUEST
CLERICAL
TECHNICIANS
6
0 0 0 2 0 0
3 3 0 0 0 0
21 7 0 0 0 0
2 0 0 I 0 0
0 0 0 6 0 0
2 0 0 0 I 1 0
2 0 1 0 1 0 0
CITY A'R'ORNEY
CLERICAL 3
OFFICIALS/MANAGERS 1
PROFESSIONALS 5
9
CITY CLERK
CLERICAL 4
OFFICIALS/MANAGERS 1
PROFESSIONALS 1
CITY INFORMATION SYSTEM
PROFESSIONALS 11
TECHNICIANS 18
OFFICIALS/MANAGERS 1
CLERICAL I
CITY MANAGER
CLERICAL 3
OFFICIALS/MANAGERS 2
0 0 0 3 0 0
1 0 0 0 0 0
4 I 0 0 0 0
0 0 0 3 1 0
0 0 0 1 0 0
0 0 0 1 0 0
7 0 1 2 1 0
5 2 0 8 3 0
1 0 0 0 0 0
0 0 0 1 0 0
0 0 0 2 1 0
1 0 0 1 0 0
Attachment E
October 1, 1999 Page 1
EMPLOYMENT by Department and EEO Categories
PROFESSIONALS
TOTAL WM BM OM WF BF OF
2 O O O I I O
CIVIC CENTER
SERVICE/MAINTENANCE 4 3 1 0 0 0 0
SKILLED CRAFTSMEN 3 2 1 0 0 0 0
TECHNICIANS 6 3 1 0 2 0 0
PROFESSIONALS 3 0 0 0 2 1 0
OFFICIALS/MANAGERS 1 1 0 0 0 0 0
CLERICAL 7 0 0 0 6 1 0
CLERK OF CIRCUIT COURT
CLERICAL
PROFESSIONALS
COMMISSIONER OF REVENUE
PROFESSIONALS
CLERICAL
COMMONWEALTH ATTY
CLERICAL
PARA-PROFESSIONAL
PROFESSIONALS
TECHNICIANS
COMMUNICATIONS
OFFICIALS/MANAGERS
TECHNICIANS
21 2 0 0 16 3 0
1 0 0 0 1 0 0
5 1 1 0 2 1 0
10 1 0 0 6 3 0
4 0 0 0 3 1 0
3 0 0 0 2 1 0
10 4 1 0 3 1 1
2 0 0 0 2 0 0
I 1 0 0 0 0 0
39 13 0 0 23 3 0
COMMUNITY DEVELOPMENT
TECHNICIANS 6
CLERICAL 1
PROFESSIONALS 8
OFFICIALS/MANAGERS 1
CRISIS INTERVENTION
CLERICAL 2
SERVICE/MAINTENANCE 1
PROFESSIONALS 4
PARA-PROFESSIONAL 5
OFFICIALS/MANAGERS I
CUSTODIAL SERVICES
PROTECTIVE SERVICE
SERVICE/MAINTENANCE
4 0 0 2 0 0
0 0 0 1 0 0
5 1 1 0 1 0
0 0 0 1 0 0
0 0 0 2 0 0
0 0 0 0 1 0
3 0 0 1 0 0
0 0 0 3 2 0
0 0 0 1 0 0
3 3 0 0 0 0 0
29 2 15 0 2 10 0
Attachment E
October 1, 1999 Page 2
EMPLOYMENT by Department and EEO Categories
DIR OF ADMIN & PUBLIC S
CLERICAL
OFFICIALS/MANAGERS
DIR OF UTILITIES & OPER
CLERICAL
OFFICIALS/MANAGERS
DIRECTOR OF FINANCE
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
TECHNICIANS
DIRECTOR OF HUMAN DEVEL
CLERICAL
OFFICIALS/MANAGERS
PROFESSIONALS
DIRECTOR OF PUBLIC WORK
CLERICAL
ECONOMIC DEVELOPMENT
PROFESSIONALS
OFFICIALS/MANAGERS
CLERICAL
ELECTORAL BOARD
CLERICAL
EMERGENCY SERVICES
OFFICIALS/MANAGERS
TOTAL WM BM OM WF BF OF
1 0 0 0 1 0 0
1 1 0 0 0 0 0
1 0 0 0 1 0 0
1 1 0 0 0 0 0
7 0 0 0 7 0 0
3 2 0 0 1 0 0
7 3 0 0 4 0 0
4 0 0 0 3 1 0
1 0 0 0 1 0 0
1 0 1 0 0 0 0
1 0 0 0 0 1 0
1 0 0 0 1 0 0
3 0 0 0 2 1 0
I 1 0 0 0 0 0
1 0 0 0 I 0 0
3 0 0 0 1 2 0
I 0 0 0 I 0 0
ENGINEERING
CLERICAL 2 0 0 0 2 0 0
OFFICIALS/MANAGERS 1 1 0 0 0 0 0
PROFESSIONALS 8 6 0 0 2 0 0
SERVICE/MAINTENANCE 2 2 0 0 0 0 0
TECHNICIANS 8 6 1 0 1 0 0
FDETC
PROFESSIONALS
OFFICIALS/MANAGERS
CLERICAL
13 3 1 0 5 4 0
1 0 0 0 0 1 0
I 0 0 0 0 1 0
Attachment E
October 1, 1999 Page 3
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF BF OF
FIRE-EMS
CLERICAL 2 0 0 0 1 1 0
TECHNICIANS 61 57 3 1 0 0 0
PROTECTIVE SERVICE 172 146 15 2 6 2 1
PROFESSIONALS 12 10 1 0 1 0 0
PARA-PROFESSIONAL 21 15 2 0 3 1 0
OFFICIALS/MANAGERS 1 1 0 0 0 0 0
FLEET MANAGEMENT
CLERICAL 4 0 1 0 1 2 0
OFFICIALS/MANAGERS 1 1 0 0 0 0 0
SERVICE/MAINTENANCE 6 1 5 0 0 0 0
SKILLED CRAFTSMEN 22 19 3 0 0 0 0
GRANTS MONITORING
PROFESSIONALS
CLERICAL
4 2 0
1 0 0
HUM DEV GRANTS
PROFESSIONALS 1
CLERICAL 1
PARA-PROFESSIONAL 5
JUVENILE DETENTION HOME
OFFICIALS/MANAGERS 1
PARA-PROFESSIONAL 25
PROFESSIONALS 3
SERVICE/MAINTENANCE 5
CLERICAL 2
LIBRARY
PROFESSIONALS 14
PARA-PROFESSIONAL 18
OFFICIALS/MANAGERS 1
CLERICAL I
MUNICIPAL AUDITING
TECHNICIANS
OFFICIALS/MANAGERS
PROFESSIONALS
NEIGHBORHOOD PARTNERS
CLERICAL
PROFESSIONALS
0 0
0 0
1 1
1 0
5 10
1 0
1 1
0 0
0 0
2 2
0 0
0 0
1 0 0
1 1 0
4 2 0
~ ~ "-'0'-
1 0 0
2 1 0
0 2 0 0
0 1 0 0
0 0 1 0
0 0 1 0
0 2 1 0
0 0 0 0
0 5 5 0
1 1 0 0
0 3 0 0
0 2 0 0
0 11 3 0
0 8 6 0
0 1 0 0
0 1 0 0
0 1 0 0
0 0 0 0
0 0 1 1
--'~ -"T ~ '-T'
0 1 0 0
0 1 0 0
Attachment E
October 1, 1999 Page 4
EMPLOYMENT by Department and EEO Categories
Attachment E
OFFICE OF MANAGEMENT AN
OFFICIALS/MANAGERS
PROFESSIONALS
SERVICE/MAINTENANCE
TOTAL WM BM OM WF BF OF
1 1 0 0 0 0 0
4 0 1 0 2 1 0
1 0 1 0 0 0 0
PARKS & GROUNDS MAINTEN
SKILLED CRAFTSMEN 14
TECHNICIANS 3
CLERICAL 1
SERVICE/MAINTENANCE 61
PROFESSIONALS 4
PERSONNEL MANAGEMENT
CLERICAL 5
OFFICIALS/MANAGERS 1
PROFESSIONALS 8
TECHNICIANS 2
POLICE
TECHNICIANS 51
PROTECTIVE SERVICE 192
PROFESSIONALS 18
OFFICIALS/MANAGERS 1
CLERICAL 19
REAL ESTATE VALUATION
PROFESSIONALS 1
TECHNICIANS 8
OFFICIALS/MANAGERS 1
CLERICAL 3
RECREATION
CLERICAL 5
OFFICIALS/MANAGERS 1
PARA-PROFESSIONAL 2
PROFESSIONALS 15
STP
TECHNICIANS 5
SKILLED CRAFTSMEN 17
SERVICE/MAINTENANCE 24
PROFESSIONALS 1
CLERICAL 3
SHERIFF
SERVICE/MAINTENANCE 4
TECHNICIANS 25
12 2 0 0 0 0
3 0 0 0 0 0
0 0 0 0 1 0
35 20 2 4 0 0
3 0 0 1 0 0
0 0 0 4 1 0
1 0 0 0 0 0
3 1 0 3 1 0
0 0 0 0 2 0
30 1 I 12 7 0
156 17 6 11 2 0
16 1 0 1 0 0
0 I 0 0 0 0
0 0 0 16 3 0
0 0 0 1 0 0
3 2 0 2 1 0
0 1 0 0 0 0
0 0 0 2 1 0
0 0 0 4 1 0
1 0 0 0 0 0
2 0 0 0 0 0
6 1 0 5 3 0
4 0 0 1 0 0
16 1 0 0 0 0
14 8 0 2 0 0
1 0 0 0 0 0
0 0 0 3 0 0
0 0 0 2 2 0
18 2 1 3 1 0
October 1, 1999 Page 5
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF BF OF
PROFESSIONALS 17 12 1 I 1 2 0
PROTECTIVE SERVICE 145 90 17 0 26 12 0
PARA-PROFESSIONAL 1 0 0 0 1 0 0
CLERICAL 4 0 0 0 3 1 0
SOCIAL SERVICES
PROFESSIONALS 144 22 3 1 89 27 2
TECHNICIANS 1 0 0 0 1 0 0
OFFICIALS/MANAGERS 1 0 0 0 1 0 0
PARA-PROFESSIONAL 9 0 0 0 5 4 0
CLERICAL 40 1 0 0 26 12 1
SOLID WASTE MGMT
CLERICAL 3 0 1 0 1 1 0
OTHER 1 1 0 0 0 0 0
SERVICE/MAINTENANCE 53 14 37 1 1 0 0
SKILLED CRAFTSMEN 3 1 1 0 0 1 0
TECHNICIANS 1 1 0 0 0 0 0
STREETS AND TRAFFIC
SERVICE/MAINTENANCE 38
SKILLED CRAFTSMEN 14
TECHNICIANS 15
PROFESSIONALS 1
OFFICIALS/MANAGERS 1
CLERICAL 3
SUPPLY MANAGEMENT
SERVICE/MAINTENANCE
OFFICIALS/MANAGERS
PROFESSIONALS
CLERICAL
TREASURER
CLERICAL
PROFESSIONALS
22 14 0 2 0 0
8 6 0 0 0 0
11 4 0 0 0 0
1 0 0 0 0 0
0 1 0 0 0 0
0 0 0 1 2 0
4 3 0 0 1 0 0
I 1 0 0 0 0 0
1 I 0 0 0 0 0
3 0 0 0 3 0 0
10 I 0 0 9 0 0
3 I 0 0 1 1 0
UTILITY LINE SERVICES
TECHNICIANS 10
SKILLED CRAFTSMEN 7
SERVICE/MAINTENANCE 47
OFFICIALS/MANAGERS 1
CLERICAL 4
WATER
SERVICE/MAINTENANCE 10
TECHNICIANS 6
7 1 1 1 0 0
7 0 0 0 0 0
32 14 1 0 0 0
0 1 0 0 0 0
0 0 0 3 I 0
5 3 0 2 0 0
3 1 0 2 0 0
Attachment E
October 1, 1999
Page 6
EMPLOYMENT by Department and EEO Categories
TOTAL WM BM OM WF BF OF
SKILLED CRAFTSMEN 17 13
PROTECTIVE SERVICE 3 3
OFFICIALS/MANAGERS 1 1
CLERICAL 2 0
YOUTH HAVEN I
CLERICAL 1 0
OFFICIALS/MANAGERS 1 0
PARA-PROFESSIONAL 5 2
PROFESSIONALS 1 1
SERVICE/MAINTENANCE 1 0
YOUTH SERVICES
PROFESSIONALS
1 0
4 0 0 0 0
0 0 0 0 0
0 0 0 0 0
0 0 2 0 0
0 0 1 0 0
0 0 0 1 0
1 0 2 0 0
0 0 0 0 0
0 0 0 1 0
0 0 0 I 0
Attachment E
October 1, 1999 Page 7
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #379
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34579-120699 approving and adopting a Greenway
Policy to facilitate plan. ning, development, ownership, operation and maintenance of
greenways in the City. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Liz Belcher, Greenway Coordinator, P. O. Box 29800, Roanoke, Virginia 24018
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Chades M. Huffine, City Engineer
Evelyn S. Lander, Chief, Planning and Community Development
John W. Coates, Manager, Parks and Recreation
Michael A. Loveman, Superintendent, Parks and Grounds
C:MMyFilesklec6.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of December, 1999.
No. 34579-120699.
AN ORDINANCE approving and adopting a Greenway Policy; and providing for an
emergency.
WHEREAS, this Council endorsed the Roanoke Valley Conceptual Greenways Plan ("Plan")
on April 21, 1997, and amended the City's Comprehensive Plan to include the Plan by Ordinance
No. 33357-042197; and
WHEREAS, several greenway projects are in process of development with the City; and
WHEREAS, this Council desires to establish a policy to guide the planning, development,
ownership or maintenance ofgreenways, as well as a policy allowing or defining the acquisition of
properties or property rights for a greenway project.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. This Council approves and adopts the Greenway Policy which is more particularly
set forth in Attachment A of the report to this Council dated December 6, 1999.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-GEN~O-GreenwayPolicy- 11-30-99
~IECEIYED
CITY r~ ~'~:~ r:s~' ~-
December 06, 1999
Council Report 99-418
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
SUBJECT: Adoption of a Greenway Policy
1/29/99
Back~round in chronological order is as follows:
A. The City endorsed the Roanoke Valley Conceptual Greenways Pla, on April 21,
1997, and amended the City's Comprehensive Plan to include this Plan
(Ordinance #33357-042197). The Plan was the result of the work of the Roanoke
Valley Greenway Steering Committee (RVGSC), which included the Cities of
Roanoke and Salem, the County of Roanoke, and the Town ofVinton. RVGSC
has been replaced by the Roanoke Valley Greenway Commission (RVGC), with
the same participants.
In developing the Plan, RVGSC expected that while the RVGC and a non-profil
friends group "would assist with greenway coordination and development, the
primary control of greenways within a jurisdiction would be the responsibility of
that govermnent." (from a January 24, 1997 letter to Council from RVGSC)
B. Several greenway projects are in the process of development within the City.
1. Planning of the Roanoke River Greenway will begin soon. A short section
through Smith Park has been built. The Roanoke River Flood Reduction
Project includes design and construction of a greenway trail for 2.7 miles
of the 9.7 miles of the Roanoke River within the City limits.
2. The Lick Run Greenway is proposed to stretch from downtown to Valley
View Mall. Planning and design are near completion for the northernmost
segment.
3. The Mill Mountain Greenway is in the final planning stages:. Funding for
this project has been provided in the Capital Improvement Program.
4. The Tinker Creek Greenway is routed to follow the sewer line recently
installed, but the greenway is not built or funded.
5. The Railside Linear Walk is under construction.
6. The Greater Raleigh Court Civic League is planning a greenway using a
grant from City through the Neighborhood Partnership. The first phase of
Rpt-GW Policy.doc
Honorable Mayor and Members of City Council
Adoption of Greenway Policy
December 06, 1999
Council Report 99-4 ! 8, Page 2
II.
III.
IV.
the greenway will run from Shrine Hill Park and Patrick Henry High
School to Fishburn Park Elementary School.
Current situation is as follows:
mo
Issues
A.
B.
C.
D.
E.
F.
G.
The City has no policy guiding the planning, development, ownership or
maintenance of greenways, and no policy allowing or defining the acquisition of
properties or property rights for greenways. A policy is needed because citizens
continue to request greenway development and because several greenway projects
are in the planning stages.
The plan for the Lick Run Greenway includes several privately-owned propertie:;
which a___.~re to be conve ed to the Cit for the construction of the reenwa . The
value of these parcels is part of the local match to the federal funds provided
through VDOT's Transportation Enhancements Program. The current property
owners of record have agreed to donate the properties for the project. A policy is
needed to allow the City to receive the properties so that the project may proceed.
The Railside Linear Walk is currently under construction. A policy is needed to
manage long term ownership and maintenance issues.
in order of importance:
Need
Ownership
Safety
Timing
Capital Costs
Operating Costs
Funding
Alternatives in order of feasibility are:
A. Council adopt the Greenway Policy in Attachment A, which sets a working
definition of greenways; establishes general procedures for planning; sets
guidelines for development; provides guidelines for acquisition and ownership of
properties and property rights; and addresses funding for development, operation,
and maintenance of greenways.
1. Need. Citizens strongly support the development of greenways throughout
the City, most recently shown during workshops for the Comprehensive
Parks & Recreation Master Plan.
2. Ownership. The policy designates public greenways within the City limits
as City park facilities.
11/29/99
Rpt-GW Policy doc
Honorable Mayor and Members of City Council
Adoption of Greenway Policy
December 06, 1999
Council Report 99-418, Page 3
o
.Safety. The adoption of appropriate design and construction guidelines
should assure that the City's greenway system is functionally safe and
secure for its users.
o
Timing. Construction of the Lick Run Greenway and the Mill Mountain
Greenway could commence within months after appropriate City policies
are set in place. The Railside Linear Walk is already under construction.
Planning of the Roanoke River Greenway is set to begin.
Capital Costs. Capital costs for trail construction can vary widely, with
typical estimates being $200,000-500,000 per mile for a 10' wide paved
urban trail.
a. The development budget for the 2-mile Mill Mountain Greenway
is $740,000 ($370,000/mile), including $250,000 City funds.
b. Construction of the 3-mile Lick Run Greenway from the new
overpass over 1-581 to the Hotel Roanoke is estimated at $1.2
million ($400,000/mile), with most of the money coming from
VDOT and the most of the local match coming from the value of
properties being donated.
c. The budget estimate for the 2.7 mile Roanoke River Greenway
Trail (part of the Flood Reduction Project) is $3,004,000
($1,100,000/mile) with 50% City funding and 50% federal
funding.
6. Operating Costs. Annual operating costs for a 10' wide paved urban trail
can be estimated to vary from $5,000-10,000 per mile, depending on site
conditions and the design of the trail, plus re-paving every 10-20 years.
These include routine inspections, mowing, tree maintenance, cleanup,
erosion repair, vandalism repair, and maintenance of trailside amenities.
(The consultant selected for the Roanoke River Greenway project
provided these figures, based on experiences in other cities.)
a. Mill Mtn. Greenway maintenance could cost $9-18,000 per year.
b. Lick Run Greenway maintenance could cost $15-30,000 per year.
7. Funding. The proposed policy enables staff to pursue grant opportunities
and other alternative funding sources. VDOT's Transportation
Enhancements Program is the primary funding source for the Lick Run
Greenway and the Mill Mountain Greenway. It funds up to 80% of a
project's costs, with property costs commonly used for the local match.
Council not adopt the attached policy regarding greenways.
1. Need. Citizens' stated desires for greenway development will not be met.
2. Ownership will not be resolved.
I 1/29/99
Rpt-GW Policy doc
Honorable Mayor and Members of City Council
Adoption of Greenway Policy
December 06, 1999
Council Report 99-418, Page 4
go
3. Safety. No guidelines will guide the design or construction of greenways
in the City.
4. Timing. Absence of a policy will delay the development of the greenway
system.
5. Capital Costs. Greenway development will continue to be fragmented.
6. Operating Costs. If greenways can be owned and maintained in the
absence of the policy, their management might be fragmented, eliminating
any cost efficiencies.
7. Funding. Staff might be hampered in pursuing alternative funding, and
therefore will be more reliant on City funds for development and
management of greenways.
Recommendation is that Council concur in Alternative A and adopt the attached
Greenway Policy.
Attachments
A. Greenway Policy
B.
tR~lly sublxkitted'
itchie
y Manager
Roanoke Valley Greenway Design Guidelines (latest draft, October 1997)
CC'
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Director of Public Works
Director of Utilities
City Engineer
Chief of Planning and Community Development
Manager, Parks & Recreation
Superintendent, Parks & Grounds
11/29/99
Rpt-GW Policy doc
ATTACHMENT A
GREENWAY POLICY
1/29/99
Definition. Greenways are open space corridors managed for conservation, recreation,
and/or alternative transportation.
a. Greenway trails constitute a public trail system for recreational and non-
motorized transportation, often linking special pans of the City. As avenues for
public passage, greenways accommodate multi-modal uses such as walking,
bicycling, skating, skateboarding, dog-walking, and strolling. Where greenway
trails coincide with City sidewalks, these multi-modal uses may be allowed.
b. Greenways in the City shall be publicly maintained, although citizens and civic
groups may volunteer to assist in the maintenance of the greenways.
c. Greenways are linear parks, and as such, maintenance is the responsibility of the
Department of Parks & Recreation.
Planning Procedures. Greenway planning should include the participation of the adjacent
neighborhoods and civic groups.
a. Greenway planning should be coordinated with other Valley jurisdictions to
ensure maximum compatibility and continuity of the regional system.
b. Greenway planning and design should be coordinated with the various City
agencies, e.g., public works, utilities, crime prevention, and community
development, to ensure compatibility.
c. Civic groups should be invited to provide voluntary greenway development and
maintenance functions, such as in the Adopt-A-Park program.
Development Guidelines. Public greenways will be developed to the extent feasible
following the guidelines found in Greenways: A Guide to Planning, Design, and
Development, by Charles A. Flink and Robert M. Searns, published by Island Press,
1993; and Guide for the Development of Bicycle Facilities, American Association of
State Highway Transportation Officials, 1999.
Property Ownership. The City will accept properties and property rights for the
development of greenways. The following items relate to properties in areas where
greenways are shown in the City's Comprehensive Plan.
a. Greenways in the City will generally be on properties owned fee simple by the
City and under Department of Parks & Recreation control, but other scenarios can
be acceptable, such as City-held easements across privately-owned property.
Greenway easements are all of those property rights that allow the use of a
property for greenways.
b. Properties and property rights should be obtained by donation where possible.
.Funding. Appropriate operation and maintenance funds should be allocated to the
Department of Parks & Recreation or another responsible agency before any greenway is
accepted for public maintenance or opened for public use.
Rpt-GW Policy.doc
Funding requests for greenway development and construction may be submitted
in the Capital Improvement Program process.
Funding requests for greenway operation and maintenance may be submitted as
part of the annual budget process.
Alternative funding strategies for developing, operating and maintaining the
system will be pursued, including public/private partnerships, donations, grants
and other opportunities.
11/29/99
Rpt-GW Policy.doc
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #72-226
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34580-120699 authorizing the City Manager to enter
into a contract with Total Action Against Poverty, for provision of services to citizens of the
City of Roanoke, upon certain terms and conditions. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, 145
Campbell Avenue, S. W., Roanoke, Virginia 24011
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:hMyFilcsktcc6.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of December, 1999.
No. 34580-120699.
A RESOLUTION authorizing the City Manager to enter into a contract with Total
Action Against Poverty (TAP), to provide certain program services for the City, upon certain
terms and conditions.
BE IT RESOLVED by the Council for the City of Roanoke that the City Manager or
his designee, and the City Clerk, are hereby authorized to execute and attest, respectively,
on behalf of the City, in form approved by the City Attorney, a contract with Total Action
Against Poverty (TAP), subject to program funding, in order to provide certain program
services for the City, as more particularly set forth in the report and attachments to this
Council dated December 6, 1999.
ATTEST:
City Clerk.
H:'xRES~.-TAP99-Services- 12-6-99
~ECEIYED
December 6, 1999
Council Report #99-726
The Honorable David A. Bowers, Mayor
and Members of City Council
SUBJECT: Contract for Services with Total Action Against Poverty, Inc.
Dear Mayor Bowers and Members of Council:
I. Background
Total Action Against Poverty (TAP) has been receiving funding from the City of
Roanoke since 1974.
Until Fiscal Year 1986-87, funding for the agency was included in the
annual recommendation to Council by the Citizens Services Committee.
In 1987, TAP was removed from the Citizen Services Committee category
and began submitting its budget request to the City Manager, for
recommendations to City Council
During Fiscal Year 1995-96, City Council approved the reformatting of the
Citizens Services Committee into two committees, to review funding requests
from cultural and human service agencies including agencies. TAP was requested
to submit information to the City's Office of Human Development to contract for
direct service provisions.
II. Current Situation
The Director of Human Development and TAP met to develop proposed program
services to be provided by TAP on behalf of the city for the period July 1, 1999
through June 30, 2000.
B. Program Services to be provided by TAP include the following categories:
2.
3.
4.
5.
6.
Community Development
Education and Employment
Transitional Living Center (TLC)
Offender Services
Women's Resource Center (WRC)
Single Room Occupancy (SRO)
Co
The Director of Human Development and TAP developed performance measures
for goals and objectives of the proposed services which are included in the
contract. This information is included as Attachment A to the report.
Performance measures will be evaluated by staff of the Human Development
Directorate to assure the delivery of services to Roanoke City citizens on a
monthly, quarterly, or annual basis depending on the particular activity.
Eo
TAP provided direct services for the city of Roanoke. The proposed contract with
TAP will provide for a definitive level of specified, measurable services. Further,
it will provide for performance measures and monitoring for contract compliance.
This budgeted item is now included in the Human Development support category
in the Fiscal Year 1999-00 adopted budget.
Fo
TAP shall indemnify and hold harmless the city against any costs that may arise
out of or result from TAP's providing the services under this agreement.
III. Issues
A. Services to be provided by TAP to Roanoke City Citizens
B. Funding
C. Timing
IV. Alternatives
mo
City Council authorize the Acting City Manager or designee to contract with TAP
to provide the services as described in the contract and Attachment A.
Services to be provided by TAP to Roanoke Ci_ty Citizens have been
reviewed to ensure that duplication of programs provided by city
departments does not occur.
Funding for the agency in the amount of $203,615 had been included in
the Fiscal Year 1999-00 adopted budget in general fund account numbers
001-054-5230-3700 and 001-054-5230-3715.
3. Timing is important so that services may continue.
Bo
City Council not authorize the Acting City Manager or his designee to contract
with TAP to provide the services as described in the contract and Attachment A.
Services to Roanoke City citizens would need to be provided by either the
city of Roanoke or other agencies.
2. Funding would remain available.
Timing is important since the services could be delayed or disrupted if the
contract with TAP was not approved.
V. Recommendation
Ci_ty Council concur in Altemative A and authorize the Acting City Manager to
contract with TAP to provide the services as described in the contract and
Attachment A.
Respectfully submitted,
· Ritchie
Acting City Manager
JDR:gr
attachment
CC2
William M. Hackworth, City Attorney
Mary Parker, City Clerk
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Sherman Stovall, Acting Budget Administrator
Theodore J. Edlich, III, Executive Director, Total Action Against Poverty
CONTRACT BETWEEN THE CITY OF ROANOKE
AND
TOTAL ACTION AGAINST POVERTY
FOR
PROGRAM SERVICES
THIS AGREEMENT is made and entered into this 16th day of July 1999, by and between the following
parties:
City of Roanoke (herein called the "City")
215 Church Avenue, S.W.
Roanoke, Virginia 24011
and
Total Action Against Poverty in Roanoke Valley
(herein called "TAP")
P.O. Box 2868
Roanoke, Virginia 24001-2868.
WHEREAS, the City has been authorized by its City Council pursuant to Resolution No. 34265-051199,
adopted May 11, 1999, to appropriate funds for TAP to provide services for the benefit of citizens of the
City in the following categories:
(1)
(2)
(3)
(4)
(5)
(6)
Community Development
Education & Employment
Transitional Living Center (TLC)
Offender Services
Women's Resource Center (WRC)
Single Room Occupancy (SRO)
1. SCOPE OF SERVICES:
TAP shall:
(a)
In conjunction with appropriate City departments, assist low-income neighborhood
groups in diagnosing their needs, setting goals, developing and implementing action
plans;
(b)
provide support for and assistance to community organizations that serve minority and
low-income residents, on critical issues affecting their lives, including organizing,
development and fund raising activities;
(c) provide referrals for low-income citizens who are in need;
(d)
provide a range of educational and training activities designed to improve academic
achievement levels and to develop employment skills of Iow-income clients;
Services Contract --- Roanoke City/TAP 99-00
(e)
provide job skills training and support services in order to assist low-income adults in
maintaining meaningful employment or successful training in the operation and
maintenance of micro-business ventures;
(f)
reduce the number of homeless persons in the City by providing comprehensive
emergency and transitional housing services designed to assist participants in developing
stable lifestyles, stable income and independent living skills;
(g)
reduce the number of homeless persons in the City by providing opportunities to develop
and/or increase income;
(h) prevent Transitional Living Center participants from becoming homeless again;
(i) assist in the successful transition and reentry of state ex-offenders returning to the City;
(j) assist in the successful transition and re-entry of local, short-term City ex-offenders; and
(k)
provide opportunities and support to abused women, enabling them to end or correct
abusive relationships and to develop healthy lifestyles;
(1) assist with the repairs and upkeep of the housing associated with the SRO program.
The objectives of these services are set forth in Exhibit A which is attached hereto and incorporated by
reference herein.
2. TIME OF PERFORMANCE:
This Agreement shall be for the period of July 1, 1999 through June 30, 2000.
3. BUDGET:
The total amount of funds to be provided by the City to TAP shall not exceed $203,615. This sum shall
be subject to the availability of funds in the City's 1999-2000 Operating Budget.
4. PROPOSED PAYMENT SCHEDULE AND PROCEDURES:
On a quarterly basis, the City will pay TAP subject to the terms of this Agreement for the services
provided. The first quarterly payment will be made by October 30, 1999. The three following quarterly
payments will each be made subject to the terms of this Agreement within thirty (30) days of receipt of
the payment request. Requests for payment from TAP must be accompanied by the required reports and
other information as set forth in the Performance Measures for Proposed Programs Provided by TAP for
the City of Roanoke, a copy of which is attached hereto as Exhibit B and incorporated by reference
herein. Payment requests, reports and other information must be submitted to Glenn D. Radcliffe,
Director of Human Development, Room 356, 215 Church Avenue, S.W., Roanoke, Virginia 24011, for
initial review. TAP shall submit requests, reports, and other information as follows:
2
Services Contract --- Roanoke City/TAP 99-00
(a) October 30, 1999, for services provided during July, August and September;
(b) January 31, 2000, for services provided during October, November, and December;
(c) April 30, 2000, for services provided during January, February, March;
(d) July 30, 2000, for services provided during April, May and June.
Approval for payment will be made by the Director of Human Development with the assistance of other
City departments. If in the opinion of the City's Director of Human Development all performance
measures as set forth in Exhibit B are being met, and all information and reports submitted by TAP meet
with the'approval of the Director of Human Development, payment for all quarters except the first will be
made to TAP within 30 working days from the date the City receives the payment request.
The City reserves the right to refuse payment to TAP in the event that the Director of Human
Development is not satisfied that TAP has met the performance measures or provided the appropriate
information or reports as set forth in Exhibit B. The City reserves the right to refuse payment to TAP in
the event that TAP submits the request for payment after 90 calendar days from June 30, 2000, the
contract expiration date.
5. INDEMNIFICATION:
TAP shall indemnify and hold harmless the City, its officers, agents, consultants and employees, against
any and all loss, cost, or expense, including reasonable attorney's fees and costs of defense, resulting
from any claim, whether or not reduced to a judgment, and for any liability of any nature whatsoever, that
may arise out of or result from TAP's intentional or negligent acts or omissions in providing the services
under this Agreement, including without limitation, fines and penalties, violation of federal, state or local
laws, or regulations promulgated thereunder, personal injury, wrongful death or property damage claims.
6. COMPLIANCE WITH LAWS. RULES AND REGULATIONS:
TAP agrees to abide by and comply with all applicable federal, state and local laws, rules and regulations
relating to specific programs performed hereunder. The City reserves the right to withhold payment if
TAP fails to comply with the terms and procedures outlined in this Agreement.
7. RECORDS AND REPORTS:
TAP shall maintain full and accurate records with respect to all matters covered under this Agreement.
All records pertaining to this Agreement and the services performed pursuant to it, shall be retained for a
period of three (3) years after the expiration date of this Agreement or its amendments. Appropriate City
personnel shall have free access to those records during the Agreement duration and the following three-
year time period.
Services Contract --- Roanoke City/TAP 99-00
8. CLIENT DATA:
TAP shall maintain client data demonstrating client eligibility for services provided. Such data shall
include, but not be limited to, client name, address, income level or other basis for determining
eligibility, and description of service provided. Unless otherwise provided by applicable federal, state
or local law, such information shall be made available to the Director of Human Development or his
designees for review upon request.
9. CLIENT INVOLVEMENT:
TAP shall involve, to the maximum extent practicable, the clients it serves in assisting with provision of
services.
10. NON-DISCRIMINATION:
During the performance of this Agreement, TAP agrees to not discriminate against any client,
applicant for service, subcontractor, employee, or applicant for employment because of race, religion,
color, sex, or national origin. TAP agrees to post in conspicuous places, notice setting forth the
provisions of this non-discrimination clause. TAP, in all solicitations or advertisements for
employees placed by or on behalf of TAP, will state that TAP is an equal opportunity employer.
11. SECTION 504:
Although this is not a federally assisted program, TAP agrees to comply with any federal regulation
issued pursuant to compliance with the Section 504 of the Rehabilitation Act of 1973, as amended, which
prohibits discrimination against the disabled.
12. RELIGIOUS AND POLITICAL ACTIVITIES:
Although the funds to be paid to TAP pursuant to this Agreement are not Community Development
Block Grant (CDBG) funds, TAP agrees that the funds provided under this Agreement will not be
utilized for religious activities, to promote religious interests, or for the benefit of a religious organization
in accordance with the federal regulations specified in 24 CFR 570.200(j), a copy of which is attached
hereto as Exhibit C and incorporated by reference herein.
TAP agrees that no funds provided pursuant to this Agreement shall be used to pay, lend, or to allow
anything of value to be contributed to a party, committee, organization, agency, or person for political
purposes. TAP further agrees that no funds provided pursuant to this Agreement shall be used directly or
indirectly to coerce, attempt to coerce, command or advise any person, party, committee, organization, or
agency to pay, lend, or contribute anything of value to a party, committee, organization, agency, or
person for political purposes.
Services Contract --- Roanoke City/TAP 99-00
13. FORMAL PROCESS FOR TERMINATION OF SERVICES:
If it is necessary for TAP to terminate services to any individual or family because they violate program
requirements, TAP may terminate assistance in accordance with a formal process established by
TAP, and satisfactory to the City that recognizes the rights of the individuals affected. This process may
include a hearing.
14. CONFIDENTIALITY OF CLIENTS:
TAP must establish procedures satisfactory to the City which ensures the confidentiality of clients.
15. SUSPENSION AND TERMINATION:
Suspension or termination of this Agreement may occur if TAP materially fails to comply with any term
of this Agreement. This Agreement may be terminated for any reason by the City or TAP upon thirty
(30) days written notification to the other party, setting forth the reasons for such termination, the
effective date, and in the case of partial termination, the portion to be terminated. No payment will be
made for services provided or expenses incurred after TAP's receipt of notice of termination, except
those expenses incurred prior to the date of notice that are necessary to curtailment of operations under
this Agreement.
In the event that sufficient funds are not appropriated by the local, state or federal government, at the sole
discretion of the City, this Agreement may be terminated in whole or in part.
16. REVERSION OF ASSETS:
Upon expiration of this Agreement, or amendments thereto, TAP shall transfer to the City any funds or
program income on hand at the time of expiration and any accounts receivable attributable to the use of
funds provided by the City. "Program income" means gross income received by TAP directly generated
by the use of City funds.
17. ANNUAL AUDIT AND MONITORING:
TAP shall provide for an annual independent audit of all expenditures incurred in providing the
services pursuant to this Agreement. Copies of said audit report shall be furnished to the City's Director
of Human Development and Director of Finance within thirty (30) days of completion of the audit, no
later then eight months following the year-end.
18. THIRD-PARTY CONTRACTS:
The City shall not be obligated or liable hereunder to any party other than TAP.
Services Contract --- Roanoke City/TAP 99-00
19. ENTIRE AGREEMENT:
This Agreement, including all of its attachments, represents the entire Agreement between the parties,
and this Agreement shall not be modified, amended, altered or changed, except by written Agreement
executed by the parties.
20. GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
6
Services Contract --- Roanoke City/TAP 99-00
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
Mary F. Parker, City Clerk
ATTEST:
CITY OF ROANOKE
By,
City Manager/Assistant City Manager
TOTAL ACTION AGAINST POVERTY
IN THE ROANOKE VALLEY
Katherin Elam
Secretary to the Board
By.
William E. Skeen
Deputy Director
APPROVED AS TO FUNDS
AVAILABLE
APPROVED AS TO FORM
Director of Finance
Assistant City Attorney
Account No. 001-054-5230-3700
APPROVED AS TO EXECUTION
Assistant City Attorney
7
Services Contract --- Roanoke City/TAP 99-00
Exhibit A
1999-2000 TOTAL ACTION AGAINST POVERTY
PROGRAMS IN ROANOKE CITY
I. COMMUNITY DEVELOPMENT
GOAL I: In conjunction with appropriate City Departments, provide assistance and build capacity
among Iow income neighborhood groups in diagnosing their needs, setting goals, developing and
impleme, nting action plans and building community leadership skills.
OBJECTIVES:
A. To provide technical assistance and training to the Loudon-Melrose Organization in
conducting a multi-facetted community design and development initiative. This will
include completing their housing inventory, identifying priority problem areas to be
addressed in the community and developing and implementing specific actions including
gaining access to abandoned property and vacant lots, developing a homeowners
organization and new housing options for its residents.
Initiate similar community design and development initiatives in the Hurt Park and
Gainsboro neighborhoods, including the completion of housing inventories, community
mapping, issue identification, and training and capacity building for residents of those
communities.
GOAL II: To provide technical assistance and support to community organizations that serve minority
and low-income residents, on critical issues affecting their lives, including organizing, development and
fund-raising activities.
OBJECTIVES:
A. To coordinate and deliver 10 community education workshops in low income
communities on topics agreed upon by the Roanoke City Department of Human
Development.
To work with fraternities, sororities, churches, and community organizations to support
strong role models for minority and low-income youth.
To provide technical assistance to neighborhood groups and associations including:
Board training and recruitment, development and maintenance. To assist other
organizations as asked.
Do
To involve inner city neighborhood organizations in the promotion of Blue Ridge
Housing and Development Corporation and Home Buyers Club.
Services Contract --- Roanoke City/TAP 99-00
GOAL III: To provide referrals for Iow income citizens who are in need.
OBJECTIVE:
A. To act as a referral agency in emergency or crisis situations for 100 Roanoke City
residents.
II. EDUCATION AND EMPLOYMENT
GOAL I: To provide a range of educational and training activities designed to improve academic
achievement levels and to develop employment skills of low-income clients
OBJECTIVES:
A. To serve 25 disadvantaged youth by assisting them in completing their secondary
education or obtaining their GED certificate; to provide tutorial remedial education, job
training/placement services.
To conduct Adult Basic Education classes for 15 Roanoke City adults who do not have a
high school diploma.
C. To provide literacy tutorials to 10 Roanoke City residents.
GOAL II: To provide job skills training and support services in order to assist low-income adults in
maintaining meaningful employment or successful training in the operation and maintenance of micro-
business ventures.
OBJECTIVES:
A. To provide a 3-6 month training course for 10 Roanoke City residents in data entry, word
processing and PC operation; accounting, business math, business English, typing and
office procedures.
Bo
To provide training in developing, maintaining and capitalizing micro business ventures
to 40 Roanoke City residents. To provide business start-up micro loans to 10 residents.
Co
To provide job development and placement services, providing 25 Roanoke City
residents "hands-on" training specifically tailored to employer needs.
III. TRANSITIONAL LIVING CENTER
GOAL I: To reduce the number of homeless persons in the City of Roanoke by providing comprehensive
emergency and transitional housing services designed to assist participants in developing stable life
styles, stable income and independent living skills.
OBJECTIVES:
A. EMERGENCY SHELTER - Provide 24 hour daily shelter, food; clothing and supportive
services (Case management, employment counseling) for up to 60 days to 80 homeless
persons not served adequately by other homeless programs in the City.
Services Contract --- Roanoke City/TAP 99-00
TRANSITIONAL HOUSING - Provide long-term temporary housing, case management,
counseling and life-skills training for 100 homeless Roanoke City participants.
PLACEMENT IN PERMANENT HOUSING - Assist 55 Transitional Living Center
residents in locating, assessing, accessing and moving into safe, affordable permanent
housing.
GOAL II: To reduce the number of Roanoke City homeless by providing opportunities to develop and/or
increase income.
OBJECTIVES:
A. JOB DEVELOPMENT AND PLACEMENT SERVICES - Provide job placement
services to 100 Transitional Living Center employable residents with 80% of participants
or 80 adults obtaining unsubsidized employment.
JOB COUNSELING - Provide job counseling services, (career planning and job
readiness activities) to 30 adult chronic unemployed participants, with 50% (115
persons) obtaining employment.
GOAL III: To prevent transitioned TLC participants from becoming homeless again.
OBJECTIVE:
A. CASE MANAGEMENT SERVICES - To provide case management, follow-up services
for a period of 6-12 months, as needed, for 55 Roanoke City TLC participants
transitioned to permanent housing.
IV. OFFENDER SERVICES
GOAL I: To assist in the successful transition and re-entry of state ex-offenders returning to Roanoke
City.
OBJECTIVES:
A. PRE-RELEASE TRAINING - To prepare inmates (within 6 months of release) for a
successful re-entry.
ASSESSMENT SERVICES - To provide individual needs assessment services to 125
returning Roanoke city ex-offenders (basic needs re: employment, housing, clothing,
transportation, food and referrals, etc.)
EMPLOYMENT COUNSELING AND PLACEMENT - Provide employment and career
counseling to 100 participants, with 75% employment placement rate. To provide
opportunities for job-related information to 100 participants through Job Club activities.
COUNSELING - Provide one-on-one and family counseling to 80 ex-offenders and their
family members.
10
Services Contract --- Roanoke City/TAP 99-00
TRANSPORTATION - Provide transportation for job interviews, job placement,
medical, housing appointments and other appointments for 100 participants.
BASIC SERVICES/REFERRALS - Provide emergency food, clothing and housing as
necessary. Provide medical, housing, financial, and other human and social services
referrals for 135 Roanoke City participants.
G. SUPPORT GROUPS - Provide support group and peer counseling to 100 participants.
GOAL II: To assist in the successful transition and re-entry of local, short-term Roanoke City ex-
offenders.
OBJECTIVES:
A. ASSESSMENT (JAIL) - To assess inmates upon request from jail counselor for one-on-
one counseling for a successful re-entry.
ASSESSMENT SERVICES - Provide individual needs assessment services to 50
Roanoke City participants.
EMPLOYMENT COUNSELING AND PLACEMENT - Provide employment
counseling and job placement assistance to 25 participants.
D. COUNSELING - Provide individual counseling to 10 participants.
Eo
TRANSPORTATION - Provide transportation to employment interviews for 25
participants.
BASIC SERVICES/REFERRALS - Provide emergency food, clothing and housing as
necessary. Provide referrals to other agencies for 50 participants.
SUPPORT GROUPS - Provide support group and peer counseling services to 50
participants.
V. WOMEN'S RESOURCE CENTER
GOAL I: To provide opportunity and support to abused women, enabling them to end or correct abusive
relationships and develop healthy lifestyles. To insure the confidentiality standards of the Women's
Resource Center and to provide safety for clients and their children, no names or other identifying data
will be provided on WRC clients.
OBJECTIVES:
A. Complete needs/strengths assessments on 100 new clients.
Provide comprehensive crisis intervention services to 75 women and children needing
emergency care.
11
Services Contract --- Roanoke City/TAP 99-00
C. Provide case management services (counseling, planning, coordination, employment
skills, referrals, etc.) to 60 abused women and their children.
D. Provide education and supportive services to 20 abuse victims who are not yet ready or
willing to end abusive relationships.
VI. SINGLE ROOM OCCUPANCY PROGRAM
GOAL I. To provide low-income single adults (no children, no pets) with affordable housing in a
neighborhood environment.
OBJECTIVE:
A. Provide SRO housing to 40 low-income Roanoke Residents.
12
Services Contract --- Roanoke City/TAP 99-00
Exhibit B
Performance Measures for Proposed Programs Provided by TAP for the City of Roanoke July 1, 1999 -
June 30, 2000.
The performance measures described in this document are aligned with the goals and objectives for the
proposed 1999-2000 TAP Programs in Roanoke City.
I. Community Development
GOAL 1: Work in conjunction with appropriate neighborhood groups diagnosing their needs, setting
goals, developing and implementing action plans.
OBJECTIVES:
A. TAP will provide a copy of the completed housing inventory. Materials documenting the
organizations accessing abandoned property and vacant lots, and information doc-
umenting the development of homeowners organizations, and the plan for new housing
options for the residents.
TAP will provide documentation on the completed housing inventory for the Hurt Park
and Gainsboro neighborhoods.
GOAL II: To provide support for and assistance to community neighborhood organizations that serve
minority and low income residents, or critical issues affecting their lives, including organizing,
development, and fund-raising activities.
OBJECTIVES:
A. TAP will provide copies of the strategic planning curriculum, agenda, roster of
participant attendance upon completion of each agreed upon community education
workshop and other meetings.
TAP will provide agenda(s), dates of meetings, and listing of the fraternities, sororities,
churches, and community organizations worked with regarding role modeling for our
youth.
Co
TAP will provide agenda(s), dates of meetings, and listings of neighborhood groups' and
associations' work regarding board recruitment, development, and maintenance.
Do
TAP will provide materials provided to inner city neighborhoods and dates of meetings
regarding promotion of Home Buyers Club.
GOAL III: To provide referrals to low-income citizens and organizations who are in need.
OBJECTIVES:
A. TAP will provide documentation on referrals to 100 Roanoke City residents who are in
need of services because of an emergency or crisis.
13
Services Contract --- Roanoke City/TAP 99-00
II. Education and Employment
GOAL I: To provide a range of educational and training activities designed to improve academic
achievement levels and develop employment skills of low-income clients.
OBJECTIVES:
A. Attendance reports of youth and reports of completion (GED) on completed secondary
education data, work experience placement including employee and total positive
termination rates will be provided by TAP upon the completion of each class.
Rosters of adult basic education classes and the number of positive completions will be
submitted at the end of each class by TAP.
Roster of attendance, plus information on the number of positive completions will be
submitted by TAP.
GOAL II: To provide job skills training and support services in order to assist iow-income adults in
maintaining meaningful employment or successful training in the operation and maintenance of micro-
business ventures.
OBJECTIVES:
A. Attendance records of youth and reports of completion (GED) on completed secondary
education data, work experience placement including employee and total positive
termination rate will be submitted by TAP on a quarterly basis.
TAP will provide rosters of residents attending training and number of positive com-
pletions, number of start-up micro loans and/or number of participants starting busi-
nesses or obtaining employment.
TAP will provide listing of 30 city residents attending the training program, and the
information on specified employer training given.
III. Transitional Livin~ Center
GOAL I: To reduce the number of homeless persons in the City of Roanoke by providing
comprehensive, emergency and transitional housing services, designed to assist participants in devel-
oping stable life styles, stable incomes, and independent living skills.
OBJECTIVES:
A. TAP will provide quarterly reports on the number of clients served consistent with the
CSBG reporting format.
TAP will provide verification of 100 homeless Roanoke City citizens residing at TLC in
FY 1999-2000, within 30 days of fiscal year end.
14
Services Contract --- Roanoke City/TAP 99-00
TAP will provide documentation of assistance provided 55 TLC residents to locate,
access, and move to safe affordable housing during FY 1999-2000. TAP will provide
quarterly reports on progress of this objective.
GOAL II: To reduce the number of Roanoke City homeless by providing opportunities to develop and/or
increase income.
OBJECTIVES:
A. TAP will provide, on a quarterly basis, documentation of 100 adult, employable TLC
residents being served during the contract year with 80% obtaining employment and/or
increasing income. 100 is annual goal.
TAP will provide documentation of job readiness counseling for 30 long-term unem-
ployed participants, and documentation attesting to 50% adult persons obtaining em-
ployment.
GOAL III: To prevent transitioned TLC participants from becoming homeless again.
OBJECTIVE:
A. TAP will provide documentation of follow-up case management to prevent
transitioned TLC participants from becoming homeless again. Services will be
provided for at least 55 clients and a listing of follow-up services provided.
IV. Offender Services
GOAL I: To assist in the successful transition and re-entry of state ex-offenders returning to Roanoke
City.
OBJECTIVES:
A. TAP will submit records detailing number of inmates served and topics of workshops.
B. TAP will provide quarterly records and number of ex-offenders assessed.
Co
TAP will provide records or rosters of participants counseled with documentation of
75% obtaining employment.
Do
TAP will provide quarterly records/rosters of the number of family counseling sessions
provided to ex-offenders and their families.
E. TAP will provide quarterly records of trips and destinations for ex-offenders.
TAP will provide materials/records documenting services/referrals for 135 Roanoke City
participants.
G. Copies/reports of schedule and attendance sheets will be provided quarterly by TAP.
15
Services Contract --- Roanoke City/TAP 99-00
GOAL II. To assist in the successful transition and re-entry of local, short-term Roanoke City ex-
offenders.
OBJECTIVES:
A. TAP will provide quarterly records of the number of ex-offenders assessed.
B. TAP will submit records detailing the number of inmates served.
C. TAP will provide documentation/rosters of employment counseling sessions
and job placement assistance provided to 25 participants.
D. TAP will provide quarterly reports of the number of counseling sessions
E. TAP will provide records of trips and destinations for ex-offenders quarterly.
F. TAP will provide documentation on the emergency food, clothing, and housing provided,
and a listing of referrals to other agencies for services for 50 participants.
G. Topic/reports of schedule and attendance sheets will be provided by TAP quarterly.
V. Women's Resource Center
GOAL I. To provide opportunity and support to abused women, enabling them to end or correct abusive
relationships and develop healthy lifestyles. To insure the confidentiality standards of the Women's'
Resource Center and to provide safety for clients and their children, no names or other identifying data
will provided on WRC clients.
OBJECTIVES:
A. Complete needs/strengths assessments on 100 new clients.
B. Provide comprehensive crisis intervention services to 75 women and children needing
emergency care.
C. Provide case management services (counseling, planning, coordination, employment
skills, referrals, etc.) to 60 abused women and their children.
D. Provide education and supportive services to 20 abuse victims who are not yet ready or
willing to end abusive relationships.
VI. Single Room Occupancy Pro~ram
GOAL I. To provide 40 low-income individuals safe, quality housing in the SRO housing units.
OBJECTIVE:
A. Provide safe, quality housing to 40 low income Roanoke City residents in the SRO
housing units.
16
Services Contract --- Roanoke City/TAP 99-00
Exhibit C
TITLE 24--HOUSING AND URBAN DEVELOPMENT
CHAPTER V--OFFICE OF ASSISTANT
SECRETARY FOR COMI~NITY PLANNING AND DEVELOPMENT, DEPARTMENT OF
HOUSING AND URBAN DEVELOPMENT
PART 570--COMMUNITY DEVELOPMENT BLOCK GRANTS
Sec. 570.200 General policies
(a) Determination of eligibility. An activity may be assisted in whole or in part with CDBG funds only
if all of the following requirements are met:
(1) Compliance with section 105 of the Act. Each activity must meet the eligibility requirements of
section 105 of the Act as further defined in this subpart.
(2) Compliance with national objectives. Grant recipients under the Entitlement and HUD-
administered Small Cities programs must certify that their projected use of funds has been developed so
as to give maximum feasible priority to activities which will carry out one of the national objectives of
benefit to low and moderate income families or aid in the prevention or elimination of slums or blight;
the projected use of funds may also include activities which the recipient certifies are designed to meet
other community development needs having a particular urgency because existing conditions pose a
serious and immediate threat to the health or welfare of the community where other financial resources
are not available to meet such needs. Consistent with the foregoing, each recipient under the Entitlement
and HUD-administered Small Cities programs must ensure, and maintain evidence, that each of its
activities assisted with CDBG funds meets one of the three national objectives as contained in its
certification. Criteria for determining whether an activity addresses one or more of these objectives are
contained at Sec. 570.208.
(3) Compliance with the primary objective. The primary objective of the Act is described in section
101(c) of the Act. Consistent with this objective, Entitlement recipients and recipients of the HUD-
administered Small Cities program in Hawaii must ensure that over a period of time specified in their
certification not to exceed three years, not less than 70 percent of the aggregate of CDBG fund
expenditures shall be for activities meeting the criteria under Sec. 570.208(a) or Sec. 570.208(d)(5) or (6)
for benefiting low- and moderate-income persons; Insular area recipients must meet this requirement for
each separate grant. The requirements for the HUD-administered Small Cities program in New York are
in Sec. 570.420(e)(2). Additional requirements for the HUD-administered Small Cities program in
Hawaii are in Sec. 570.430(e). In determining the percentage of funds expended for such activities:
(i) Cost of administration and planning eligible under Sec. 570.205 and Sec. 570.206 will be assumed
to benefit low and moderate income persons in the same proportion as the remainder of the CDBG funds
and, accordingly shall be excluded from the calculation;
(ii) Funds deducted by HUD for repayment of urban renewal temporary loans pursuant to Sec.
570.802(b) shall be excluded;
(iii) Funds expended for the repayment of loans guaranteed under the provisions of subpart M shall
also be excluded;
(iv) Funds expended for the acquisition, new construction or rehabilitation of property for housing that
qualifies under Sec. 570.208(a)(3) shall be coUnted for this purpose but shall be limited to an amount
determined by multiplying the total cost (including CDBG and non-CDBG costs) of the acquisition,
17
Services Contract --- Roanoke City/TAP 99-00
construction or rehabilitation by the percent of units in such housing to be occupied by low and moderate
income persons.
(v) Funds expended for any other activities qualifying under Sec. 570.208(a) shall be counted for this
purpose in their entirety.
(4) Compliance with environmental review procedures. The environmental review procedures set forth
at 24 CFR part 58 must be completed for each activity (or project as defined in 24 CFR part 58), as
applicable.
(5) Cost principles. Costs incurred, whether charged on a direct or an indirect basis, must be in
conformance with OMB Circulars A-87, "Cost Principles for State, Local and Indian Tribal
Governments"; A- 122, "Cost Principles for Non-profit Organizations"; or A-21, "Cost
Principles for Educational Institutions," as applicable.\l\ All items of cost listed in Attachment B of these
Circular's that require prior Federal agency approval are allowable without prior approval of HUD to the
extent they comply with the general policies and principles stated in Attachment A of such circulars and
are otherwise eligible under this subpart C, except for the following:
(i) Depreciation methods for fixed assets shall not be changed without HUD's specific approval or, if
charged through a cost allocation plan, the Federal cognizant agency.
(ii) Fines and penalties (including punitive damages) are unallowable costs to the CDBG program.
(iii) Pre-award costs are limited to those authorized under paragraph (h) of this section.
(b) Special policies governing facilities. The following special policies apply to:
(1) Facilities containing both eligible and ineligible uses. A public facility otherwise eligible for
assistance under the CDBG program may be provided with CDBG funds even if it is part of a multiple
use building containing ineligible uses, iff
(i) The facility which is otherwise eligible and proposed for assistance will occupy a designated and
discrete area within the larger facility; and
(ii) The recipient can determine the costs attributable to the facility proposed for assistance as separate
and distinct from the overall costs of the multiple-use building and/or facility. Allowable costs are
limited to those attributable to the eligible portion of the building or facility.
(2) Fees for use of facilities. Reasonable fees may be charged for the use of the facilities assisted with
CDBG funds, but charges such as excessive membership fees, which will have the effect of precluding
low and moderate income persons from using the facilities, are not permitted.
(c) Special assessments under the CDBG program. The following policies relate to special assessments
under the CDBG program:
(1) Definition of special assessment. The term "special assessment" means the recovery of the capital
costs of a public improvement, such as streets, water or sewer lines, curbs, and gutters, through a fee or
charge levied or filed as a lien against a parcel of real estate as a direct result of benefit derived from the
installation of a public improvement, or a one-time charge made as a condition of access to a public
improvement. This term does not relate to taxes, or the establishment of the value of real estate for the
purpose of levying real estate, property, or ad valorem taxes, and does not include periodic charges based
on the use of a public improvement, such as water or sewer user charges, even if such charges include the
recovery of all or some portion of the capital costs of the public improvement.
(2) Special assessments to recover capital costs. Where CDBG funds are used to pay all or part of the
cost of a public improvement, special assessments may be imposed as follows:
(i) Special assessments to recover the CDBG funds may be made only against properties owned and
occupied by persons not of low and moderate income. Such assessments constitute program income.
(ii) Special assessments to recover the non-CDBG portion may be made provided that CDBG funds are
used to pay the special assessment in behalf of all properties owned and occupied by Iow and moderate
income persons; except that CDBG funds need not be used to pay the special assessments in behalf of
18
Services Contract --- Roanoke City/TAP 99-00
properties owned and occupied by moderate income persons if the grant recipient certifies that it does not
have sufficient CDBG funds to pay the assessments in behalf of all of the low and moderate income
owner-occupant persons. Funds collected through such special assessments are not program income.
(3) Public improvements not initially assisted with CDBG funds. The payment of special assessments
with CDBG funds constitutes CDBG assistance to the public improvement. Therefore, CDBG funds may
be used to pay special assessments provided:
(i) The installation of the public improvements was carried out in compliance with requirements
applicable to activities assisted under this part including environmental, citizen participation and Davis-
Bacon requirements;
(ii) The installation of the public improvement meets a criterion for national objectives in Sec.
570.208(a)(1), (b), or (c); and
(iii) The requirements of Sec. 570.200(c)(2)(ii) are met.
(d) Consultant activities. Consulting services are eligible for assistance under this part for professional
assistance in program planning, development of community development objectives, and other general
professional guidance relating to program execution. The use of consultants is governed by the
following:
(1) Employer-employee type of relationship. No person providing consultant services in an employer-
employee type of relationship shall receive more than a reasonable rate of compensation for personal
services paid with CDBG funds. In no event, however, shall such compensation exceed the equivalent of
the daily rate paid for Level IV of the Executive Schedule. Such services shall be evidenced by written
agreements between the parties which detail the responsibilities, standards, and compensation.
(2) Independent contractor relationship. Consultant services provided under an independent contractor
relationship are governed by the procurement requirements in 24 CFR 85.36, and are not subject to the
compensation limitation of Level IV of the Executive Schedule.
(e) Recipient determinations required as a condition of eligibility. In several instances under this
subpart, the eligibility of an activity depends on a special local determination. Recipients shall maintain
documentation of all such determinations. A written determination is required for any activity carried out
under the authority of Sees. 570.201 (f), 570.201 (i)(2), 570.201 (p), 570.201 (q), 570.202(b)(3),
570.206(f), 570.209, and 570.309.
(f) Means of carrying out eligible activities. (1) Activities eligible under this subpart, other than those
authorized under Sec. 570.204(a), may be undertaken, subject to local law:
(i) By the recipient through:
(A) Its employees, or
(B) Procurement contracts governed by the requirements of 24 CFR 85.36; or
(ii) Through loans or grants under agreements with subrecipients, as defined at Sec. 570.500(c); or
(iii) By one or more public agencies, including existing local public agencies, that are designated by
the chief executive officer of the recipient.
(2) Activities made eligible under Sec. 570.204(a) may only be undertaken by entities specified in that
section.
(g) Limitation on planning and administrative costs. No more than 20 percent of the sum of any grant,
plus program income, shall be expended for planning and program administrative costs, as defined in
Sees. 570.205 and 507.206, respectively. Recipients of entitlement grants under subpart D of this part
shall conform with this requirement by limiting the amount of CDBG funds obligated for planning plus
administration during each program year to an amount no greater than 20 percent of the sum of its
entitlement grant made for that program year (if any) plus the program income received by the recipient
and its subrecipients (if any) during that program year.
19
Services Contract --- Roanoke City/TAP 99-00
(h) Reimbursement for pre-award costs. The effective date of the grant agreement is the program year
start date or the date that the consolidated plan is received by HUD, whichever is later. For a Section 108
loan guarantee, the effective date of the grant agreement is the date of HUD execution of the grant
agreement amendment for the particular loan guarantee commitment.
(1) Prior to the effective date of the grant agreement, a recipient may incur costs or may authorize a
subrecipient to incur costs, and then after the effective date of the grant agreement pay for those costs
using its CDBG funds, provided that:
(i) The activity for which the costs are being incurred is included in a consolidated plan action plan or
an amended consolidated plan action plan (or application under subpart M of this part) prior to the costs
being incurred;
(ii) Citizens are advised of the extent to which these pre-award costs will affect future grants;
(iii) The costs and activities funded are in compliance with the requirements of this part and with the
Environmental Review Procedures stated in 24 CFR part 58;
(iv) The activity for which payment is being made complies with the statutory and regulatory
provisions in effect at the time the costs are paid for with CDBG funds;
(v) CDBG payment will be made during a time no longer than the next two program years following
the effective date of the grant agreement or amendment in which the activity is first included; and
(vi) The total amount of pre-award costs to be paid during any program year pursuant to this provision
is no more than the greater of 25 percent of the amount of the grant made for that year or $300,000.
(2) Upon the written request of the recipient, HUD may authorize payment of pre-award costs for
activities that do not meet the criteria at paragraph (h)(1)(v) or (h)(1)(vi) of this section, if HUD
determines, in writing, that there is good cause for granting an exception upon consideration of the
following factors, as applicable:
(i) Whether granting the authority would result in a significant contribution to the goals and purposes
of the CDBG program;
(ii) Whether failure to grant the authority would result in undue hardship to the recipient or
beneficiaries of the activity;
(iii) Whether granting the authority would not result in a violation of a statutory provision or any other
regulatory provision;
(iv) Whether circumstances are clearly beyond the recipient's control; or
(v) Any other relevant considerations.
(i) Urban Development Action Grant. Grant assistance may be provided with Urban Development
Action Grant funds, subject to the provisions of subpart G, for: (1) Activities eligible for assistance under this subpart; and
(2) Notwithstanding the provisions of Sec. 570.207, such other activities as the Secretary may
determine to be consistent with the purposes of the Urban Development Action Grant program.
(j) Constitutional prohibition. In accordance with First Amendment Church/State Principles, as a
general rule, CDBG assistance may not be used for religious activities or provided to primarily religious
entities for any activities, including secular activities. The following restrictions and limitations therefore
apply to the use of CDBG funds.
(1) CDBG funds may not be used for the acquisition of property or the construction or rehabilitation
(including historic preservation and removal of architectural barriers) of structures to be used for
religious purposes or which will otherwise promote religious interests. This limitation includes the
acquisition of property for ownership by primarily religious entities and the construction or rehabilitation
(including historic preservation and removal of architectural barriers) of structures owned by such
entities (except as permitted under paragraph 0)(2) of this section with respect to rehabilitation and under
paragraph 0)(4) of this section with respect to repairs undertaken in connection with public services)
20
Services Contract --- Roanoke City/TAP 99-00
regardless of the use to be made of the property or structure. Property owned by primarily religious
entities may be acquired with CDBG funds at no more than fair market value for a non-religious use.
(2) CDBG funds may be used to rehabilitate buildings owned by primarily religious entities to be used
for a wholly secular purpose under the following conditions:
(i) The building (or portion thereof) that is to be improved with the CDBG assistance has been leased
to an existing or newly established wholly secular entity (which may be an entity established by the
religious entity);
(ii) The CDBG assistance is provided to the lessee (and not the lessor) to make the improvements;
(iii) The leased premises will be used exclusively for secular purposes available to persons regardless
of religion;
(iv) The lease payments do not exceed the fair market rent of the premises as they were before the
improvements are made;
(v) The portion of the cost of any improvements that also serve a non-leased part of the building will
be allocated to and paid for by the lessor;
(vi) The lessor enters into a binding agreement that unless the lessee, or a qualified successor lessee,
retains the use of the leased premises for a wholly secular purpose for at least the useful life of the
improvements, the lessor will pay to the lessee an amount equal to the residual value of the
improvements;
(vii) The lessee must remit the amount received from the lessor under paragraph (j)(2)(vi) of this
section to the recipient or subrecipient from which the CDBG funds were derived. The lessee can also
enter into a management contract authorizing the lessor religious entity to use the building for its
intended secular purpose, e.g., homeless shelter, provision of public services. In such case, the religious
entity must agree in the management contract to carry out the secular purpose in a manner free from
religious influences in accordance with the principles set forth in paragraph 0)(3) of this section.
(3) As a general rule, CDBG funds may be used for eligible public services to be provided through a
primarily religious entity, where the religious entity enters into an agreement with the recipient or
subrecipient from which the CDBG funds are derived that, in connection with the provision of such
services:
(i) It will not discriminate against any employee or applicant for employment on the basis of religion
and will not limit employment or give preference in employment to persons on the basis of religion;
(ii) It will not discriminate against any person applying for such public services on the basis of religion
and will not limit such services or give preference to persons on the basis of religion;
(iii) It will provide no religious instruction or counseling, conduct no religious worship or services,
engage in no religious proselytizing, and exert no other religious influence in the provision of such public
services;
(4) Where the public services provided under paragraph 0)(3) of this section are carried out on
property owned by the primarily religious entity, CDBG funds may also be used for minor repairs to such
property which are directly related to carrying out the public services where the cost constitutes in dollar
terms only an incidental portion of the CDBG expenditure for the public services.
21
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #72-226
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 6, 1999, Council Member Swain requested statistical data on the effectiveness
of the Child Health Investment Partnership program.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Theodore J. Edlich, III, Executive Director, Total Action Against Poverty, 145
Campbell Avenue, S. W., Roanoke, Virginia 24011
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:XMyFilesXdec6.wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #22
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34581-120699 authorizing the Acting City Manager,
or his designee, or the City Manager, or the City Manager's designee, to enter into
Amendment No. 2 to the contract for services with the Virginia Department of Health
relating to operation of the local Health Department, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Dr. Molly Rutledge, Director, Roanoke City Health Department
Sherman M. Stovall, Acting Budget Administrator
C:~v[yFileski~c6 wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of December, 1999.
No. 34581-120699.
A RESOLUTION authorizing the Acting City Manager, or his designee, or the City
Manager, or the City Manager's designee, to enter into Amendment No. 2 to the contract for services
with the Virginia Department of Health relating to the operation of the local Health Department,
upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the Acting City Manager, or
his designee, or the City Manager, or the City Manager's designee, and the City Clerk are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, Amendment No. 2 to
the undated Agreement effective July 1, 1996, and amended by Amendment No. 1 dated June 16,
1997, with the Virginia Department of Health, as more particularly set forth in the December 6,
1999, report of the Acting City Manager to this Council, such Amendment No. 2 to be in form
approved by the City Attorney.
ATTEST:
City Clerk.
H:~-,ESkR-HEALT H-Am& Contract~ 12-6-99
~ECEIYED
December 6, 1999
Report #99-727
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT:
VIRGINIA STATE DEPARTMENT OF HEALTH AND THE CITY OF ROANOKE
CONTRACT FOR SERVICES
I. BACKGROUND
Subsection A and B of section 32.1-31 of the Code of Virginia (1950), as
amended, provides as follows:
The governing body of any city may enter into a contract with the State
Board of Health for the operation of the local health department in such
city. Each contract between a city and the Board shall specify the
services to be provided in addition to the services required by law and
shall contain other provisions as the Board and the governing body may
agree upon.
Local commitment statement was used in previous years to certify that
City Council appropriated a given amount for the support of the Roanoke
City Health Department.
Contract establishes that leqal defense with respect to services performed
pursuant to local ordinance, enabling legislation set out in Title 15.1 of the
State Code, and other services set out in Attachment A(2) of the contract
will be provided by the City Attorney. Providing such services will continue
to require the allocation of personnel within the office of the city Attorney
to handle matters related to the local health department.
II. CURRENT SITUATION
Contract and services checklist was completed last year per instructions
received by the State Health Department from Dr. Robert Stroube, Deputy
Commissioner for Community Health Services, dated September 27, 1988.
This contract has an automatic year to year renewal. The amount of
funds dedicated to this contract for each fiscal year is negotiated and
agreed to by an amendment. Contract between the Commonwealth of
Virginia and City of Roanoke is necessary for proper billing to localities for
health and environmental services.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF R O 4NOKE
Office of the City Clerk
December 13, 1999
File #60-236-246
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34582-120699 amending and reordaining certain
sections of the 1999-2000 Consortium Fund Appropriations, providing for appropriation of
$649,622.00, in connection with funding for the Fifth District Employment and Training
Consortium. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manger
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Executive Director, Fifth District Employment and Training
Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016
C: ~'fyFiles'td~c6. ~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th' day of December, 1999.
No. 34582-120699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~3~3ropriation~
Fifth District Employment & Training Consortium
Incentive Award Title iI-A (1-5) ................................. $
Title III-F (6-15) ......... .
Title 111-40% (16-24) ...................................
Welfare to Work(25&~i~i~iiiiii~ii~iiiiiiii~ii~iii!iiiill
Family Services (49-53) ......................................
One Stop Planning Grant - FY99 (54-56) .........................
Revenue
4,650,400
26,153
291,564
390,000
507,586
19,795
15,343
Fifth District Employment & Training Consortium
Incentive Award Title II-A (57) .................................. $
Title III-F (58) .......... ....
Title 111-40% (59) ................................
Welfare to Worki(~)iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiill
Family Services (61) .........................................
One Stop Planning Grant - FY99 (62) ...................... ......
1) Travel
2) Supplies
3) Equipment
4) Miscellaneous
5) Contractual
Services
(034-054-2064-8052)
(034-054-2064-8055)
(034-O54-2O64-8059)
(034-054-2064-8060)
2,500
2,500
5,000
10,000
(034-054-2064-8357)
6,153
4,650,400
26,153
291,564
390,000
507,586
19,795
15,343
6) Insurance (034-054-2081-8056)
7) Wages-Readjustment (034-054-2081-8066)
8) Fringes-Readjustment (034-054-2081-8067)
9) Travel-Readjustment (034-054-2081-8068)
10) Communications.
Readjustment
11) Wages
12) Fringes
13) Miscellaneous
14) Participant Support
15) Retraining Tuition
(034-054-2081-8069)
(034-054-2081-8350)
(034-054-2081-8351 )
(034-054-2081-8360)
(034-054-2081-8461)
(034-054-2081-8500)
16) Miscellaneous (034-054-2082-8060)
17) Wages-Readjustment (034-054-2082-8066)
18) Fringes-Readjustment (034-054-2082-8067)
19) Travel-Readjustment (034-054-2082-8068)
20) Supplies-
Readjustment
21) Wages
22) Fringes
23) Participant
24) Retraining-Tuition
25) Temporary Employee
26) Wages
27) Fringes
28) Travel
29) Communications
30) Supplies
31) Insurance
32) Contractual Services
33) Leases
34) Equipment
35) Miscellaneous
36) Wages
37) Fringes
38) Travel
39) Communications
40) Supplies
41) Insurance
42) Leases
43) Equipment
44) Miscellaneous
45) Participant Support
46) Retraining -Tuition
47) Retraining-OJT
48) Subsidized Wages
(034-054-2082-8070)
(034-054-2082-8350)
(034-054-2082-8351)
(034-054-2082-8461 )
( 034-054-2082 -8500 )
(034-054-2093-8049)
(034-054-2093-8050)
(034-054-2093-8051)
(034-054-2093-8052)
(034-054-2093-8053)
(034-054-2093-8055)
(034-054-2093-8056)
(034-054-2093-8057)
(034-054-2093-8058)
(034-054-2093-8059)
(034-054-2093-8060)
(034-054-2093-8350)
(034-054-2093-8351)
(034-054-2093-8352)
(034-054-2093-8353)
(034-054-2093-8355)
(034-054-2093-8356)
(034-054-2093-8358)
(034-054-2093-8359)
(034-054-2093-8360)
(034-054-2093-8461 )
(034-054-2093-8500)
(034-054-2093-8501)
(034-054-2093-8502)
$ 3O0
6,500
1,700
1,000
5O0
3,000
1,000
995
15,000
10,750
1,000
12,500
3,500
1,000
1,000
4,000
1,000
21,000
5,000
10,500
80,000
20,000
3,750
22,000
5,000
1,500
100,000
5,000
7,500
8,586
25,500
7,000
1,500
1,500
2,500
1,500
500
1,500
3,250
75,000
95,000
9,000
20,000
49) Wages
50) Fringes
51) Communications '
52) Supplies
53) Miscellaneous
54) Contractual Services
55) Travel
56) Miscellaneous
57) Incentive Award
Title II-A
58) Title III-F
59) Title 111-40%
60) Welfare to Work
61) Family Services
62) One Stop Planning
Grant - FY99
(034-054-2095-8350)
(034-054-2095-8351 )
(034-054-2095-8353)
(034-054-2095-8355)
(034-054-2095-8360)
(034-054-9973-8057)
(034"054-9973-8352)
(034-054-9973-8360)
(034-054-2064-2064)
(034-054-2081-2081)
(034-054-2082-2082)
(034-054-2093-2093)
(034-054-2095-2095)
(034-054-9973-9973)
$ 14,250
3,045
300
3O0
1,900
1,000
2,500
1,843
26,153
40,745
50,000
507,586
19,795
5,343
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
NOV 29 9:35
December 6, 1999
# 99-728
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Appropriation of funding for the Fifth District
Employment and Training Consortium
Do
BACKGROUND
A. The Fifth District Em lo ent and Trainin Consortium
~ administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
B. The FDETC serves eli ible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This a enc serves two rimar client populations:
- ~micall disadvanta ed
. as determined by
income guidelines set by the U.S. Dept. of Labor
(under Titles II-A, II-C and the Summer Youth
Employment Program) and
dislocated workers who have been laid off from
employment through no fault of their own (under
Title III)
The Cit of Roanoke is the rant reci lent for FDETC
~. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
December 6, 1999
II. ~URRENT SITUATION
no
Governor,s Em lo ent and Trainin De artment GETD
has sent to the Consortium. Notices of Award for
additional monies for programs which include on-the-job
training, work experience, job related education,
classroom training, job placement activities, and
remedial education in the following amounts:
1. Title III-F (Dislocated Workers)- ~.
One-Stop Career Implementation Funds- ~
Incentive Award for 1999 -~.
o
o
o
Co
D°
Virqinia Employment Commission has notified the
Consortium of an additional allocation for
~ to operate a Governor,s Regional
Project for FY 2000. These funds will be used to
serve dislocated workers.
State De artment of Social Services has notified the
Consortium of the approval of a grant in the amount of
~ to operate a Welfare-to-Work program for
fiscal year 2000. These funds will be used to help move
hard-to-employ welfare recipients into lasting
unsubsidized jobs and to achieve self-sufficiency by
providing career counseling, job readiness and
retention classes, case management, occupational skills
training and on-the-job training.
~amily Services of Roanoke Valle~ has entered into an
agreement with the Consortium. The Consortium has
agreed to provide job placement assistance to
approximately 100 referrals from parole officers for
Drug Court during the 12 month period from November
1999 to October 2000. Family Services of Roanoke
Valley will pay $%9,795.00 to the Consortium for this
service.
Honorable Mayor and Members of City Council
Page 3
December 6, 1999
III. ISSUES
A. Program Operations
C. ~
IV.
ALTERNATIVES
A ro riate the FDETC's additional fundin totalin
$649,622.00 and increase the revenue estimate by
$649,622.00 in accounts to be established in the
Consortium fund by the Director of Finance.
o
o
~roqram Operations - Existing activities will
continue and planned programs will be implemented.
~ - Funds are available from the Grantor
agency and other sources as indicated at no
additional cost to the City.
~ - Immediate action will allow programs to be
implemented and completed within planned time
frames.
B. Do not a ro riate the FDETC,s fundin totaling
$649,622.00.
o
o
Program Operations - Planned programs to
serve participants would be delayed or
never initiated.
~ - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
~ - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Honorable Mayor and Members of City Council
Page 4
December 6, 1999
Vo
RECOMMENDATION
Approve Alternative A:
ro riate the FDETC's fundin totalin 649 622.00 and
increase the revenue estimate by $649,622.00, in accounts
to be established in the Consortium fund by the Director of
Finance.
Respectively submitted,
Acting City Manager
VLP/wc
cc:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #60-102-432
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34584-120699 authorizing a contract with Hayes,
Seay, Mattern & Mattern, Inc., in the total amount of $560,000.00, for provision of
professional design and engineering services for the Downtown North Parking Garage and
First Street Bridge Conversion Project, as more fully set forth in a report to Council dated
December 6, 1999. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
C:'aMy File~dec6.wpd
James D. Ritchie, Sr.
December 13, 1999
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
C: ~vly Files'~iec6. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of December, 1999.
No. 34584-120699.
A RESOLUTION authorizing a contract with Hayes, Seay, Mattern & Mattern, Inc., for the
provision of professional design and engineering services for the Downtown North Parking Garage
and First Street Bridge Conversion Project.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, a contract with Hayes, Seay, Mattern & Mattern, Inc.,
in the total amount of $560,000 for the provision of professional design and engineering services
for the Downtown North P. arking Garage and First Street Bridge Conversion Project all as more fully
set forth in the City Manager's report to this Council dated December 6, 1999.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the above mentioned report to this Council.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF R O/INOKE
Office of the City Clerk
December 13, 1999
File #60-102-432
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34583-120699 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $500,000.00, in connection with a contract with Hayes, Seay, Mattern and Mattern, Inc.,
for provision of professional design and engineering services for the Downtown North
Parking Garage and First Street Bridge Conversion Project. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
C:'d~4y Files~lec6. wpd
James D. Grisso
December 13, 1999
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
C:'~vlyFil~cc6. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6%h day of December, 1999.
No. 34583-120699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
ADDrooriations
General Government $ 31,184,224
Downtown North Parking Garage (1) .......................... 500,000
Streets and Bridges $ 20,367,758
First Street Pedestrian Bridge (2) ............................ 110,000
Capital Improvement Reserve $ 22,048,897
Public Improvement Bond Series 1999 (3) ..................... 17,990,328
Fund Balance
Reserved Fund Balance - Unappropriated (4) ................... $ 2,258,441
1) Appropriated from
General Revenue (008-052-9573-9003) $ 500,000
2) Appropriated from
Bond Funds (008-052-9574-9001) 110,000
3) Bridges (008-052-9709-9190) (110,000)
4) Reserved Fund Balance -
Unappropriated (008-3325) (500,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
I~ECEI~ED
['I,~Y" g '": '"becember 6, 1999
Council Report No. 99-175
'99 I g-2 P12:27
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
CONSULTANT DESIGN SERVICES CONTRACT FOR
DOWNTOWN NORTH PARKING GARAGE AND
CONVERSION OF FIRST STREET BRIDGE
TO A PEDESTRIAN BRIDGE
Back.qround on the subject in chronological order is as follows:
The above development project includes the area bounded by Wells Avenue,
Gainsboro Road, Jefferson Street and Shenandoah Avenue.
Several proiects are proposed for the proiect area including the Roanoke Higher
Education Center to be located in the former Norfolk & Western General Office
Building North, Shenandoah Crossing (market rate rental apartments) to be
located in the Norfolk & Western General Office Building South and "The Yard"
at Henry Street, and a commercial development project, which includes the
Crew Suites Office Building and Caboose Convenience Store, proposed by the
Roanoke Neighborhood Development Corporation.
All of the proposed developments require some degree of public parking.
Approximately 600 spaces are needed. The intent is to construct a garage with
as many spaces as are possible for an overall project cost of $5,000,000 with
the rest being available from surface and on-street parking. The proposed
garage is to be located on property bounded by Shenandoah Avenue, Centre
Avenue, First Street and the rear of General Office Building South. It is also
intended to rehabilitate the existing First Street Bridge for use as a pedestrian
bridge with a project cost of $700,000. It is proposed that the bridge design
be done concurrently with proposed parking garage due to their proximity to
each other.
D. A consultant is needed to prepare preliminary and final en.qineerinR drawings.
II.
Current situation is as follows:
A request for consultant qualifications proposals was advertised in The_Roanoke
7'Jmes on Sunday, September 5, 1999 and The _Roanoke 7'ribu~e on Thursday,
September 9, 1999.
Proposals were received by the Manager of Supply Management on Friday,
September 24,1999. The six (6) firms submitting proposals were: Hayes, Seay,
Mattern & Mattern, Inc.; Marcellus Wright Cox and Smith Architects; Echols-
Sparger Architect; SMBW Architects; Pape, Cole and Associates, P.C.; and Hurt
& Proffitt, Inc.
Honorable Mayor and Members of City Council
CONSULTANT DESIGN SERVICES CONTRACT FOR
DOWNTOWN NORTH PARKING GARAGE AND
CONVERSION OF FIRST STREET BRIDGE
TO A PEDESTRIAN BRIDGE
December 6, 1999
Page 2
A consultants selection committee composed of the following persons reviewed
all of the qualification proposals:
Thomas L. McKeon
John Baker
Deborah J. Moses
Charles Price
Jan G. Bruce
Philip C. Schirmer
Roanoke Higher Education Authority
Roanoke Redevelopment and Housing Authority
Assistant to the City Manager for Special Projects
Roanoke Neighborhood Development Corporation
Project Manager, Engineering Department
Assistant City Engineer
The selection committee interviewed Hayes, Seay, Mattern & Mattern, Inc.,
Marcellus Wright Cox and Smith Architects, Echols-Sparger Architect, and
SMBW Architects on Monday, October 11, 1999 and Tuesday, October 12,
1999.
The committee selected the firm Hayes, Seay, Mattern & Mattern, Inc., 1315
Franklin Road, Roanoke, VA, as the best qualified consultant for the proposed
work.
III.
Issues in order of importance are as follows:
A. Timing
B. Funding
C. Cost
IV.
Alternatives in order of feasibility are as follows:
Authorize the Acting City Manager to execute a contract, in a form approved
by the City Attorney, with Hayes, Seay, Mattern & Mattern, Inc., in an amount
of $450,000 to provide professional design and engineering services for the
Downtown North Parking Garage and $110,000 for such services for the First
Street Bridge conversion, for a total contract of $560,000.
Timing will permit the Downtown North Development Project to begin.
Many of the proposed improvements are desired to be in place by
September, 2000.
Funding for the design is available from Capital Fund Interest Income for
the Parking Garage. Funding for the First Street Bridge was included in
the 1997 Bond Referendum.
3. Cost of the design services is reasonable for the work to be performed.
Honorable Mayor and Members of City Council
CONSULTANT DESIGN SERVICES CONTRACT FOR
DOWNTOWN NORTH PARKING GARAGE AND
CONVERSION OF FIRST STREET BRIDGE
TO A PEDESTRIAN BRIDGE
December 6, 1999
Page 3
Do not authorize the City Manager to execute a contract with Hayes, Seay,
Mattern & Mattern, Inc. for the Downtown North Parking Garage and First
Street Bridge Project.
1. Timin.q for completion of the design will be delayed.
2. Funding will remain available.
3. Cost is not an issue.
V. Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to execute a contract, in a form approved
by the City Attorney, with Hayes, Seay, Mattern & Mattern, Inc. in an amount
of $450,000 to provide professional design and engineering services for the
Downtown North Parking Garage, and $110,000 for such services for the First
Street Bridge conversion, for a total contract amount of $560,000.
Funding is available from the sale of Series 1999 bonds for the First Street
Bridge. Transfer $110,000 to an account to be established by the Director of
Finance titled "First Street Pedestrian Bridge."
Funding is available from Capital Fund Interest Income for the Downtown North
Parking Garage. Appropriate $500,000, $450,000 for Hayes, Seay, Mattern
& Mattern, Inc. contract and $50,000 contingency, to an account to be
established by the Director of Finance titled "Downtown North Parking Garage."
Respectfully submitted,
Jal~'es D. Ritchie
Act~g City Manager
JDR/JGB/fm
Attachments
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Department of Finance
City of Roanoke, Virginia
December 6, 1999
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
October Financial Report
This financial report covers the first four months of the 1999-00 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 4.37% or $2,007,000 compared to FY99. Variances in
specific categories of revenues are as follows:
General Property Taxes are up 1.09% or $248,000. The first installment of real estate taxes was due
October 5. Real estate taxes have increased $1,019,000 or 4.76%. Delinquent collections of real estate
taxes comprise $86,000 of this increase and have achieved 69.47% of the budgeted amount due to
consistent collection efforts. The increase in real estate tax revenue is partially offset by a decline in
public service corporation tax revenue due to a timing difference. Bills were prepared later in FY00
than in FY99, delaying tax collection.
Other Local Taxes rose 6.99% or $784,000. Sales tax is up $233,000 or 5.51%. Business and
occupational license tax, prepared food and beverage tax, and telephone utility tax also increased.
Permits, Fees and Licenses are up 16.08% or $42,000. Building and electrical inspection fees
increased $24,000 and $16,000 respectively, from FY99.
Fines and Forfeitures decreased $83,000 or 24.11% due to a significant decline in parking ticket fines
and general district court fines. These decreases result from the vacancies in the police department and
a reorganization of the police traffic bureau which has resulted in fewer summons being issued; and
thus, a reduced caseload for General District Court.
Revenue from Use of Money and Property is up 21.24% or $82,000 due to increased rental income
from the Commonwealth Building. During FY99, the rent paid by the State for the Commonwealth
Building was based on projected operating and maintenance costs. In July of FY00, the State was billed
for the amount that actual expenditures exceeded projected expenditures for FY99. The increase in
rental income is partially offset by a decline in interest revenue resulting from lower average daily cash
balances in the General Fund.
Grants-in-Aid Commonwealth rose 11.10% or $1,055,000. Law enforcement funding through House
Bill 599, which is received on a quarterly basis, increased due to a larger payment received in August
of FY00 than in August of FY99. As part of the 1999 Virginia General Assembly, the Commonwealth
agreed to adjust funding to localities to reflect the original provisions of the bill. This results in a
significant increase in 599 funding expected in FY00. Jail block grant revenue increased due to a
timing difference.
Honorable Mayor and Members
Roanoke City Council
December 6, 1999
Page 2
Charges for Services decreased $79,000 or 8.40% due to a drop in weed cutting and demolition
charges which is partially offset by an increase in EMS billings caused by timing differences. Several
large write-offs occurred in July and August for weed cutting and demolition charges, causing a
decrease in revenue.
Miscellaneous Revenue decreased $67,000 or 72.28%. A surplus sale was held in September of FY99.
A surplus sale will be held in November of FY00.
Internal Services rose 6.46% or $26,000 due to a timing difference in the billing for custodial services.
The Department of Health was billed for custodial services in October of FY00 but was not billed until
January of FY99.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased 3.83% or $2,507,000 since FY99.
Variances in individual expenditure categories are discussed as follows:
Community Development expenditures increased 32.37% or $324,000. Economic Development
expenditures increased due to fees paid for an economic impact study. Memberships and Affiliations
expenditures are also up. Contributions paid to Roanoke Valley Convention and Visitors Bureau,
Virginia Amateur Sports, and Roanoke Valley History Museum increased from the prior year. A timing
difference in the quarterly payment to the Hotel Roanoke Conference Center Commission also
contributed to this increase. The second quarterly payment was made in October of FY00 but was not
paid until January of FY99.
Transfer to Debt Service Fund decreased 13.31% or 1,064,000. Lower principal and interest
payments for the 1994 and 1997 bonds were made in August of FY00 than in August of FY99. A
timing difference in the transfer of funding for future debt payments also contributed to this decrease.
Nondepartmental expenditures decreased 45.29% or $1,788,000 largely due to a timing difference in
the transfer of operating subsidies for the Civic Center Fund and the Transportation Fund. Transfers
to the Grant Fund decreased due to a decline in Virginia Juvenile Community Crime Control Act
funding designated for the grant fund programs.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/THT
Attachments
Director 6f Finance
Balance July 1, '1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19/99
34446 08/16/99
CMT 295 09/15/99
34497 10/04/99
CMT 299 10/05/99
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
OCTOBER 31, 1999
De_~artment
Cultural Services Committee
Supply Management
Tranfer to Grant Fund
Emergency Services
Memberships and Affiliations
City Council
Balance October 31, 1999
$420,244
Purpose
Funding for Sister Cities Program (2,500)
Fee Proration Governmental Electric
Rate Negotiations (33,675)
Local Match for Office on Youth (6,293)
Installations of Amateur Radio
Antennas for Y2K Preparation (2,500)
Funding for Virginia's First Regional
Industrial Facilities Authority (27,500)
Reimbursement of Interviewee
Travel Expenses (5,000)
$342,776
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue Source
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Oct 31 July I - Oct 31 Percentage Revenue Estimate
1998-99 1999-00 of Change Estimates Received
$22,787,681 $23,035,477 1.09 % $59,963,226 38.42%
11,216,428 12,000,044 6.99 % 53,562,405 22.40%
263,823 306,256 16.08 % 703,500 43.53%
343,762 260,883 (24.11 ) % 947,500 27.53%
385,245 467,078 21.24 % 1,047,040 44.61%
9,503,755 10,559,115 11.10 % 54,437,793 19.40%
8,565 8,565 - % 34,260 25.00%
942,302 863,146 (8.40) % 3,330,300 25.92%
93,216 25,837 (72.28) % 267,500 9.66%
398,064 423,789 6.46 % 2,155,400 19.66%
$45,942,841 $47,950,190 4.37 % $176,448,924 27.18%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July 1 - Oct 31 July 1 - Oct 31
Expenditures 1998-99 1999-00
General Government $3,731,158 $3,758,726
Judicial Administration 1,534,913 1,601,620
Public Safety 14,813,637 14,627,355
Public Works 9,578,282 9,305,696
Health and Welfare 7,193,396 7,197,855
Parks, Recreation and
Cultural 1,756,279 1,765,993
Community Development 1,001,837 1,326,166
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Current Fiscal Year
Percent of
Percentage Unencumbered Revised Budget
of Chang~e Balance Appropriations Obligated
0.74 % $7,678,140 $11,436,866 32.86%
4.35 % 2,984,942 4,586,562 34.92%
(1.26) % 29,914,093 44,541,448 32.84%
(2.85) % 13,349,031 22,654,727 41.08%
0.06 % 18,481,829 25,679,684 28.03%
0.55 % 2,789,212 4,555,205 38.77%
32.37 % 1,995,633 3,321,799 39.92%
7,987,925 6,924,342 (13.31) % 4,740,457
13,949,010 14,319,738 2.66 % 28,639,476
3,947,394 2,159,560 (45.29) % 4,781,824
$65,493,831 $62 987 051 (3.83) % $115,354,$~7
11,664,799 59.36%
42,959,214 33.33%
6,941,384 31.11%
$178,341,688 35.32%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July I - Oct 31 July 1 - Oct 31 Percentage
1998-99 1999-00 of Change
$2,046,867 $2,212,838 8.11 %
11,587,519 11,630,937 0.37 %
368,991 435,264 17.96 %
522,037 524,243 0.42 %
13,949,009 14,319,738 2.66 %
2,755,075 2,805,903 1.84 %
~: $3~,~29,498 $31,928,923 2.24 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,638,640 25.62%
39,280,160 29.61%
2,915,599 14.93%
3,216,301 16.30%
42,959,214 33.33%
4,697,017 NA
$101,706,931 31.39%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period Current Fiscal Year
July 1 - Oct 31 July 1 - Oct 31 Percentage Unencumbered Revised
1998-99 1999-00 of Change Balance Appropriations
$16,669,210 $18,265,385 9.58 % $53,030,107
1,117,358 1,072,654 (4.00) % 2,549,582
721,519 1,021,859 41.63 % 2,613,042
2,919,452 3,290,486 12.71 % 6,634,925
905,113 1,080,202 19.34 % 3,208,981
1,215,557 1,638,779 34.82 % 474,206
3,531,142 4,067,285 15.18 % 676,736
3,914,677 . 4,697,017 . ?9.9__8% -
$30,994~028 $35,133,667 13.36 % $69 187,579
Percent of
Budget
Obligated
$71,295,492 25.62%
3,622,236 29.61%
3,634,901 28.11%
9,925,411 33.15%
4,289,183 25.18%
2,112,985 77.56%
4,744,021 85.73%
4,69_7,017 NA
$104,321,246 33.68%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1999
General Government
Public Safety
Community Development
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$25,344,726 $17,758,639 $7,586,087 $869,111 $6,716,976
2,011,078 1,014,488 996,590 84,105 912,485
1,472,100 526,781 945,319 518,194 427,125
3,824,561 1,910,262 1,914,299 1,226,118 688,181
23,425,032 17,031,620 6,393,412 5,171,638 1,221,774
1,318,699 938,467 380,232 11,830 368,402
2,850,317 2,238,271 612,046 224,695 387,351
21,307,543 15,948,911 5,358,632 723,596 4,635,036
(481,796) (481,796) (481,796)
$81,072,260 $57,367,439 $23,704,821 $8,829,287
$14,875,534
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1999
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
Education $35,674,732 $29,243,191 $6,431,541 $3,110,011 $3,321,530
Capital Improvement Reserve (951,021) (951,021) (951,021)
Total $34,723,711 $29,243,191 $5,480,520 $3,110,011 $2,370,509
Note: Series 1999 General Obligation bonds totaling $36,120,000 were sold on October 28, 1999. These bond proceeds were appropriated by City
Council at the meeting on November 1, 1999.
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government: Garden City
Commonwealth:
Garden City
Virginia Transportation Museum - ISTEA
Second Street Entrance - Coca Cola
Total Intergovernmental Revenue
Revenue from Third Parties:
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
General Obligation Bond Proceeds - Series 1999
Total Other Revenue
Total
FY 2000
$244,883
326,250
571,133
196,046
196,046
950,000
11,000
961,000
1,435,274
27,038,000
28,473,274
$30,201,453
FY 1999
$453,473
236,402
689,875
18,822
3,141
109,150
131,113
1,141,860
1,141,860
$1,962,848
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Income
FY 2000
$1,091 897
1,017 556
83 822
8 097
2 812
134 003
69.268
4,505
208,417
985,333
FY 1999
$1,108,786
1,047,128
85,082
7,542
13,888
619,164
14,735
2,108
165,554
1,078,208
3,605,710 4,142,195
1,421,057 1,331,977
1,368,608 1,166,508
565,590 518,961
3,355,255 3,017,446
250,455 1,124,749
25,000
122,996 123,054
22,374 12,817
12,558 8,541
- 325,000
(406,327) (443,509)
(223,399) 25,903
$27,056 $1,150,652
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenues
Net Income
FY 2000
$2,519 257
248,718
32,291
192 473
35 675
66 171
33 575
3,128,160
637,499
1,817,308
382,648
2,837,455
290,705
147,397
9,941
157,338
$448,043
FY 1999
$2,580,466
272,778
37,394
183,396
32,362
55,058
36,798
3,198,252
598,674
1,691,554
327,388
2,617,616
580,636
257,370
7,498
264,868
$845,504
7
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Income (Loss)
FY 2000
$63,380
19,706
7,965
20,265
30,747
10,341
152,404
403,219
291,703
135,988
830,910
(678,506)
18,905
498
19,403
($659,103)
FY 1999
$119,427
22,937
5,462
14,314
19,835
7,075
189,050
361,442
396,116
133,330
890,888
(701,838)
858,771
22,718
2,221
883,710
$181,872
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
FY 2000
$112,521
118,985
65,320
130,450
117,333
24,485
569,094
235,996
181,942
417,938
151,156
2,890
(180,985)
(207,522)
886
(384,731)
($233,575)
FY 1999
$98,962
135,850
59,336
134,295
88,061
21,265
537,769
239,677
182,093
421,770
115,999
(1,357)
(189,221)
1,214,506
(514,130)
1,227
511,025
$627,024
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 1999
Operating Revenues
Conference Center
Total Operating Revenues
$ $
959,641 $ 959,641 $
959,641 959,641
1,060,917
1,060,917
Operating Expenses
Commission
Conference Center
Total Operating Expenses
144,608 - 144,608 67,723
798,656 798,656 906,802
144,608 798,656 943,264 974,525
(144,608) 160,985 16,377 86,392
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
87,500
87,500
16,530
87,500
87,500
16,530
(10,075) (10,075)
(10,075) 181,455
150,910 197,832
47,983 212,032
$102,927 ($14,200)
43,750
43,750
16,093
(7,448)
Net Nonoperating Revenues (Expenses)
191,530
96,145
182,537
176,215
$6,322
Net Income Before Depreciation
46,922
Depreciation Expense/Replacement Reserve
164,049
Net Income (Loss)
($117,127)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree ManagemenL
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
TOTALS
C~J
Information Materials Management Fleet Risk
Systems Control Services Management Management FY 2000 FY 1999
$1,196,066 $62,634 $41,435 $1,165,813 $2,093,657 $4,559,605 $4,756,671
1,196,066 62,634 41,435 1,165,813 2,093,657 4,559,605 4,756,671
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
585,566 36,487 9,222 402,493 71,829 1,105,597 1,076,321
308,414 4,936 3,216 304,473 2,501,338 3,122,377 3,204,562
177,239 616 6,750 575,611 760,216 740,940
1,071,219 42,039 19,188 1,282,577 2,573,167 4,988,190 5,021,823
134,847 20,595 22,247 (116,764) (479,510) (428,585) (265,152)
73,293 (764) 3,717 25,867 175,654 277,767 248,927
125,900 125,900
73,293 (764) 3,717 151,767 175,654 403,667 248,927
$198,140 $19,831 $25,964 $35,003 ($303,856) ($24,918) ($16,225)
Interest Revenue
Transfer From Other Funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
Effective July 1, 1999, the Utility Line Sen/ices Fund was combined with the Water Fund. Prior year balances have been
restated to enhance comparability.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED OCTOBER 31, 1999
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31, 1999.
GENERAL
WATER
SEWAGE
CiViC CENTER
TRANSPORTATION
~ CAPITAL PROJECTS
CONFERENCE CENTER
JUVENILE DETENTION
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
HIGHER EDUCATION AUTH
PENSION
SCHOOL FUND
SCHOOL CAPITAL PROJECTS
FDETC
GRANT
TOTAL
BA~NCE AT - - BALANCE AT BALANCE AT
FUND SEPT 30, 1999 RECEIPTS DISBURSEMENTS OCT 31, 1999 OCT 31, 1998
$3,911,558.17
6,850,505.22
8,605,446.30
954,307.21
(4,877.91)
33,203,098.46
969,707.57
8,493,961.45
11,552,055.81
4,368,617.68
(36,804.61)
237,212.29
1,660,004.56
(13,001,031.67)
10,485,161.05
7,126,034.69
689,732.58
12,768,611.27
(6,631,711.68)
14,914.61
332,828.37
$92,549,331.42
$18,327 743.44
41 541.95
2,252 988.44
40 250.26
129 359.68
32,122 391.32
47 723.11
38. 705.36
27. 235.98
62,O86.59
107,823.97
6,139.13
498,293.15
20,122,033.50
32,745.34
43,294.70
430,923.99
5,674,101.17
6,414,708.47
302,266.72
1,318,661.57
$88,041,017.84
$18,729,632.60 $3,509,669.01 $4,194,898.22
377,053.30 6,514,993.87 7,697,979.10
2,336,880.11 8,521,554.63 15,888,982.62
251,853.35 742,704.12 923,867.50
279,077.92 (154,596.15) (608,014.53)~
2,775,634.93 62,549,854.85 35,100,978.06:
30,006.30 987,424.38 946,484.96
455,872.70 8,076,794.11 (331.28)1
18,278.76 11,561,013.03 11,542,485.49
215,867.13 4,214,837.14 4,034,216.52~
87,226.35 (16,206.99) (26,989.54~
4,732.26 238,619.16 236,203.21
320,869.72 1,837,427.99 1,157,836.80
13,832,016.52 (6,711,014.69) (10,456,824.02)!
460,334.46 10,057,571.93 10,006,240.54:
10,000.00 7,159,329.39 5,447,406.59
944,678.38 175,978.19 (36,474.81)
6,044,002.88 12,398,709.56 13,184,877.36 !
127,639.42 (344,642.63) (3,878,838.21)~
172,346.85 144,834.48 101,679.07
443,131.96 1,208,357.98 747,678.42'
$47,917,135.90 $132,673,213.36 $96,20~ 342.0~ ~
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED OCTOBER 31 1999.
THAT SAID FOREGOING: '
CASH:
CASH IN HAND
CASH IN TRANSIT
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$5,949.42
(1,999,794.88)
10,846,000.00
9,957,922.22
9,984,300.00
23,684,381.90
23,000,000.00
8,438,817.42
48,755,637.28
$132,673,213.36
DATE: NOVEMBER 11, 1999
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 4 MONTHS ENDING OCTOBER 31, 1999
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
To~lRevenue
FY 2000
$1,360,426
1,143,331
21,128,396
12,235
$23,644,388
FY 1999
$1,739,239
1,432,600
4,271,187
9,282
$7,452,308
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
To~lExpenses
Net Income
$3,761,627
48,826
52,833
3,604
60,261
3,927,151
$19,717,237
$3,091,117
33,108
74,289
7,198
4,611
3,210,323
$4,241,985
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
OCTOBER 31, 1999
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
FY 2000 $337,258,379
FY 1999 $305,755,261)
FY 2000
$175,792
261,086,824
14,923
18,000
$261,295,539
FY 1999
($36,852)
231,925,433
1,272
18,000
$231,907,853
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$962,382
2,126
964,508
240,613,794
19,717,237
260,331,031
$261,295,539
$775,765
68
775,833
226,890,035
4,241,985
231,132,020
$231,907,853
14
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
RECEIVED
'99 ~0-2 A8:39
JESSE A. HALL
Deputy Director
December 6, 1999
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Members of Council:
We are pleased to present your audited fiscal year 1999 Comprehensive Annual
Financial Reports for the City of Roanoke and the City of Roanoke Pension Plan.
Both documents have unqualified (the best) opinions from our external certified
public accountants.
The unaudited General Fund Capital Maintenance and Equipment Replacement
Program (CMERP) of $3,323,410 reported to you at the August 2, 1999 Council
meeting is unchanged. The unaudited School Fund Capital Maintenance and
Equipment Replacement Program (CMERP) of $1,015,462 reported to you is also
unchanged. These balances are available for future appropriation ordinances to
be approved by City Council. The sound financial condition of our governmental,
proprietary, and fiduciary operating funds is attributable to those difficult
decisions which City Council makes to allocate the City's limited resources to meet
the needs of our customers, the citizens of Roanoke.
A special thank you for "teamwork" goes to Mr. Jesse A. Hall, Deputy Director of
Finance, Ms. Ann Allen, Manager of Accounting Services, Ms. Alicia Stone,
Financial Systems Accountant, Ms. Joyce Sparks, Retirement Administrator, Ms.
Rosemary Trussell, Retirement Accountant, Ms. Patti Saunders, Finance
Administrative Secretary, Jennifer Faulkner, Acting Public Information Officer,
Ms. Linda Bass, Acting Chief of Economic Development, and the entire
Department of Finance staff for their professional and dedicated work in the
preparation of these complex Annual Financial Reports.
Honorable Mayor and Members
of City Council
December 6, 1999
Page 2
I would be pleased to answer any questions you may have regarding the two
Annual Financial Reports.
Sincerely,
ire~orD~h~ce
JDG:s
EnClosures
c:
James D. Ritchie, Acting City Manager
Diane S. Akers, Acting Assistant City Manger
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Will Claytor, Director, Real Estate Valuation
Robert H. Bird, Municipal Auditor
Arthur B. Crush, III, Clerk of Circuit Court
David C. Anderson, Treasurer
George M. McMillian, Sheriff
Donald S. Caldwell, Commonwealth's Attorney
Sherman _~ Holland, Commissioner of the Revenue
Robert K. Bengston, Acting Director of Public Works
George S. Snead, Jr., Director of Public Safety
Kit B. Kiser, Director of Utilities and Operations
Glenn Radcliffe, Director of Human Development
Linda Bass, Acting Chief, Economic Development
Wayne Harris, Superintendent of Schools
Richard Kelley, Assistant Superintendent of Operations
Jennifer Faulkner, Acting Public Information Officer
Dana Long, Chief, Billings and Collections
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #60-396
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34585-120699 amending and reordaining certain
sections of the 1999-2000 General and Risk Management Fund Appropriations, providing
for appropriation of $250,000.00 reserved in the General Fund for self-insured liabilities to
be transferred to the Risk Management Fund. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Kenneth S. Cronin, Manager, Personnel Management
Glenn A. Asher, Manager, Risk Management
Ann H. Allen, Manager, Accounting Services
C:LMyFileskiec6.wpd
IN THE COUNCIL OF THE Cl'rY OF ROANOKE, VIRGINIA
The 6th day of December, 1999.
No. 34585-120699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Risk Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Risk Management Fund Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) ...............................
Fund Balance
Reserved Fund Balance
Reserved for Self-Insured Claims (2) ........................
Risk Management Fund
Revenues
Nonoperating
Transfers from Other Funds (3) .............................
Retained Eamin,qs
Reserved for Self-Insured Claims (4) ........................
1 ) Transfer to Risk
Management Fund (001-004-9310-9529) $ 250,000
2) Reserve for Self-
Insured Claims (001-3327) (250,000)
$ 61,815,397
60,639,351
$ 6,502,183 -0-
$ 555,000
250,000
$ 3,998,454
3) Transfer from
'General Fund
4) Reserve for Self-
Insured Claims
(019-020-1234-1037)
(019-3327)
$ 250,000
250,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Department of Finance
December 6, 1999
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Transfer of General Fund Balance Reserve for Self-Insured Liabilities
Section 2-188.1, Reserve for self-insured liabilities, Code of the City of Roanoke
(1979), as amended, stipulates that, at the conclusion of each fiscal year, two hundred
fifty thousand dollars ($250,000), to the extent available from any undesignated general
fund balance at the end of such fiscal year, shall be reserved for self-insured liabilities
of the City. The maximum balance of the reserve is three percent of total General Fund
appropriations for the concluded fiscal year. As such, at June 30, 1999, $250,000 was
reserved in the General Fund for self-insured liabilities.
The attached budget ordinance appropriates the $250,000 reserved in the General
Fund for self-insured liabilities to be transferred to the Risk Management Fund where
the remaining self-insurance reserve exists. The budget ordinance also establishes a
revenue estimate in the Risk Management Fund for this transfer, increasing the
Reserve for Self-Insured Liabilities.
We recommend your approval of this budget ordinance.
JDG/afs/pac
C:
James D. Ritchie, Acting City Manager
Kenneth S. Cronin, Manager of Personnel Management
Glenn A. Asher, Risk Manager
Ann H. Allen, Manager of Accounting Services
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 13, 1999
File #24-79
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34586-120699amending and reordaining {}32-199, Seizure
and Sale of Unstamped Cigarettes, of Article VIII, of Chapter 32, Taxation, of the Code of the City
of Roanoke (1979), as amended, to provide for the seizure and destruction of unstamped cigarettes,
pursuant to the provisions of the foregoing article, by the Director of Finance, the Commissioner of
the Revenue, or the License Inspector. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 6, 1999.
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc:
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:~MyFil~'at~:6.wpd
James D. Ritchie, Sr.
December 13, 1999
Page 2
pc~
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P. O. Box
2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable David C. Anderson, City Treasurer
James D. Grisso, Director of Finance
Dana D. Long, Chief, Billings and Collections
C:LMy Files\dec6 wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA.
The 6th day of December, 1999.
No. 34586-120699.
AN ORDINANCE amending and reordaining §32-199, Seizure and Sale of Unstamped
Cigarettes, of Article VIII, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as
amended, to provide for the seizure and destruction of unstamped cigarettes, pursuant to the
provisions of the foregoing article, by the Director of Finance, the Commissioner of Revenue, or the
License Inspector; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Section 32-199, Seizure and sale ofunstamped cigarettes, of Article VIII, Cigarette
Tax, of Chapter 32, Taxation, of the Code of the City of Roanoke (1979), as amended, is hereby
amended and reordained to read and provide as follows:
ARTICLE VIII. CIGARETTE TAX
Sec. 32-199. Seizure ofunstamped cigarettes.
In the event the Director of Finance, the Commissioner or the License
Inspector discovers any cigarettes which are subject to the tax imposed under the
provisions of this article, but upon which such tax has not been paid and upon which
stamps have not been affixed or evidence of payment shown thereon by the printed
markings of a meter machine in compliance with the provisions of this article, such
officers, or any of them, are hereby authorized and empowered to seize and take
possession forthwith of such cigarettes, which shall thereupon be deemed to be
forfeited to the city. The Director of Finance or his designee ("Director") shall, after
providing notice of such seizure to the known holders of property interests in such
property and waiting the required length of time for an appeal as further set forth in
this section, destroy any seized cigarettes or other property used in the furtherance
of any illegal evasion of the tax. Such seizure shall not be deemed to relieve any
person from any of the penalties provided in this article.
Any such notice of seizure shall include procedures for an administrative
hearing for return of such property seized, in addition to any affirmative defenses set
forth in this section which may be asserted. Such hearing shall be requested from the
Director within ten (10) days of the notice of seizure, and shall set forth the reasons
why said cigarettes or other property should be returned. Within ten (10) days after
receipt of a hearing request, the Director shall review the appeal request and shall
notify the petitioner via certified mail of a date, time and place for the informal
presentation of evidence at a hearing or request further evidence, to be within fifteen
(15) days of the date such notification is mailed. Any request for a hearing shall be
denied if the request is received more than ten (10) days from the date of the notice
to petitioner of the seizure. Within five (5) days after the hearing, the Director shall
inform the petitioner of the final decision.
The Director shall cause the return of the seized property if convinced by a
preponderance of the evidence that the illegal sale of unstamped cigarettes or
possession of other property used in the furtherance of illegal evasion of the tax was
not intentional on the part of the petitioner and that seized cigarettes were in the
possession of a person other than the petitioner without the petitioner's consent at the
time said cigarettes or other property was seized, or that petitioner was authorized to
possess unstamped cigarettes or other such property. Any petitioner who is
unsatisfied with the written decision of the Director may within thirty (30) days of
the date of said decision, appeal such decision to the appropriate court in the
jurisdiction where the seizure occurred.
2. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\O RD-CA\O-CA-DLC- UnstampedCig. 12.6.99
City of Roanoke
Department of Hnanc~
December 6, 1999
'99 0-2 / 9:08
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
Amendment of {/32-199 of City Code pertaining to auctions of seized
cigarettes
Section 32-193 of the Code of the City of Roanoke, requires local dealers in
cigarettes to purchase a stamp from the City and affix a tax stamp or
meter each package of cigarettes prior to the sale to the consumer of the
cigarettes.
II.
Section 32-199 of the Code of the City of Roanoke, provides for the seizure
of cigarettes which are subject to the tax but have no stamps or metered
markings present. Once cigarettes have been seized, the City Code
requires that a public auction be held of the forfeited cigarettes.
Section 58.1-3832[4) of the Code of Vir/iinla provides that cigarettes
confiscated for illegal evasion of the cigarette tax may be disposed of by
sale or other method deemed appropriate by the local taxing authority.
Current Situation:
The Commissioner of the Revenue's Office enforces the cigarette t~ by
~oS,,pec,ting th.e pr,cruises of retailers and by confiscating cigarettes subject
me tax whxch tiave no stamps or metered markings. These cigarettes
are turned over to the Office of Billings and Collections to conduct a public
auction of forfeited cigarettes. On the average, it takes 8 hours of staff
time to prepare and conduct the auction and the average revenue from
such auction is $255.00.
Bo
We surveyed a number of localities across the state and found that most
of the localities destroyed the seized cigarettes rather than selling them to
the public at an auction. Others negotiated to return the cigarettes to the
manufacturer to ensure that the cigarettes did not return to the market
place and some enforced penalties. Most localities expressed concern with
selling cigarettes to the general public. See Attachment A.
Honorable Mayor and Members
of City Council
December 6, 1999
Page 2
III.
The ci_ty code sections author/zint/the ci_~arette tax were adopted in 195G
and have remained unchanged since that time. Numerous health related
issues attributable to smoking have arisen since that time.
Issues:
B.
Cost avoidance
Potential Liability
Alternatives in order of feasibility
Ao
City Council authorize an amendment to Section 32-199 of the Code of the
City of Roanoke to provide for the destruction instead of the auction, of
seized cigarettes.
1. Cost avoidance would be realized.
2. Potential liability would not be an issue.
City Council not authorize an amendment to Section 32-199 of the Code
of the City of Roanoke authorizing the destruction instead of the auction
of seized cigarettes.
Cost avoidance would not be realized.
Potential liability due to health related risks would be an issue.
IV. Recommendation:
City Council authorize the attached ordinance to amend Section 32-199 of the
Code of the City of Roanoke to provide that confiscated cigarettes be destroyed
instead of auctioned.
Respectfully Submitted,
Director of Finance
JDG/DDL:s
Attachment
Honorable Mayor and Members
of City Council
December 6, 1999
Page 3
C:
James D. Ritchie, Acting City Manager
Diane S. Akers, Acting Assistant City Manager
W~lliam M. Hackworth, City Attorney
Sherman ~ Holland, Commissioner of the Revenue
David C. Anderson, City Treasurer
Attachment A
City of Newport News Destruction
City of Virginia Beach Destruction
City of Norfolk Destruction
City of Lynchburg Destruction
Arlington County Destruction
Northern Virginia Cigarette Tax Board
representing:
Alexandria Falls Church
Fairfax County Hemdon
Fairfax City Vienna
Leesburg Warrenton Does not sell to public
Manassas Clifton Sells back to manufacturer only
City of Richmond N/A
Roanoke County N/A
City of Salem N/A
Town of Vinton N/A
County of Bedford N/A
County of Botetourt N/A
City of Danville N/A
City of Martinsville N/A
~N/A~ denotes localities that do not impose a cigarette tax.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 14, 1999
File #192
SANDRA H. EAKIN
Deputy City Clerk
James Bell, President
Hightopps Catering
2201 Hollins Ferry Road
Baltimore, Maryland 21230
Dear Mr. Bell:
I am enclosing copy of Resolution No. 34587-120699 accepting the proposal of Fells Point
Catering, Inc., d/b/a/'Hightopps Catering (Fells Point) for providing catering management
services for the Roanoke Civic Center facilities; authorizing a contract with Fells Point for
such catering management services; and rejecting all other proposals made to the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Barry L. Key, Manager, Office of Management and Budget
James M. Evans, Manager, Roanoke Civic Center
C:~lyFil~',d~.6.wpd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540~ 853-2541
Fax: (540) 853-1145
December 14, 1999
File #192
SANDRA H. EAKIN
Deputy City Clerk
Louis Sienos, President
Swanson Corporation
3200 S. GOth Street
Omaha, Nebraska 68106
Dear Mr. Sienos:
I am enclosing copy of Resolution No. 34587-120699 accepting the proposal of Fells Point
Catering, Inc., d/b/afHightopps Caiering (Fells Point) for providing catering management
services for the Roanoke. Civic Center facilities; authorizing a contract with Fells Point for
such catering management services; and rejecting all other proposals made to the City.
The' abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 6, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
proposal on the abovedescribed catering contract.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Barry L. Key, Manager, Office of Management and Budget
James M. Evans, Manager, Roanoke Civic Center
C:~lyFiles'~d~6.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of December, 1999.
No. 34587-120699.
A RESOLUTION acceptingtheproposalofFellsPointCatering, Inc.,d/b/a HightoppsCatering
(Fells Point) for providing catering management services for the Roanoke Civic Center facilities;
authorizing a contract with Fells Point for such catering management services; and rejecting other
proposals made to the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The proposal of Fells Point Catering, Inc., d/b/a Hightopps Catering for providing catering
management services for the Roanoke Civic Center facilities, all as more fully set forth in the report to this
Council dated December 6, 1999, be, and hereby is, ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized
to execute and attest, respectively, a contract with Fells Point Catering, Inc., dPo/a Hightopps Catering to
provide catering management services for the Roanoke Civic Center facilities for an initial term of one year
with a provision that the contract may be extended for up to two additional two year periods at the option
of the City, with Fells Point to be reimbursed its fixed costs, reasonable direct out of pocket expenses, and
sixty percent of the yearly net profits, all as more fully set forth in the above mentioned report.
3. The form of the contract shall be approved by the City Attorney, all as more fully set forth
in the above mentioned report.
4. All other proposals made to the City for providing the aforesaid catering management
services are hereby rejected and the City Clerk is directed to notify each such offeror and express to each
the City's appreciation for such proposal.
ATTEST:
City Clerk.
~ECEIVE~}
CITY C,~.z:, r?:
December 6, 1999
'c)9 ~'~ 22 ? ''~ "~ "'~epon No. 99370
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Catering Management Services at the Roanoke Civic Center
The attached staff report was considered by the Roanoke Civic Center
Commission at its regular meeting on September 20, 1999. The Commission voted
unanimously to recommend that Council take the following actions in accordance with
conditions stated in the attached report:
Award a contract, a copy of which is attached to this document, with Fells
Point Catering, Inc. to provide catering management services to the
Roanoke Civic Center for a period of one year, beginning October 4, 1999
and ending October 3, 2000, with options for the City to renew for up to
an additional two (2) two (2) year periods.
Authorize the Acting City Manager and the City Clerk to execute and
attest, respectively, the necessary documents, in a form approved by the
City Attorney.
3. Reject the other proposal.
Mark E. Feldmann, Chairman
Civic Center Commission
Cc'
Acting City Manager
Director of Finance
City Attorney
Director of Utilities & Operations
Manager, Management & Budget
MEMO
INTERDEPARTMENTAL
City of Roanoke
Roanoke Civic Center
DATE:
TO:
FROM:
SUBJECT:
September 20, 1999
Mark E. Feldmann, Chairman and Members, Civic Center Commission
Evans, Civic Center Manager
James
M.
Catering Management Services at the Roanoke Civic Center
Background
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On June 30, 1999, the Catering Services Contract with the Swanson
Corporation ended.
On July 1, 1999, the Civic Center assumed all duties and responsibilities
of the in-house operation and management of the concessions portion
of the food and beverage program.
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Civic Center Management desires to enter into a management services
agreement with a qualified catering company to operate the catering
portion of the food and beverage program.
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Specifications were developed for catering management services, and
along with Request for Proposals, were sent to at least six firms deemed to
potentially possess the necessary qualifications. A public advertisement
was posted on the City's Bid Board and also published in the Roanoke
Times and the Roanoke Tribune.
II.
Current Situation is:
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Two (2) proposals were received. Those proposals were submitted by The
Swanson Corporation of Omaha, Nebraska, and Fells Point Catering, Inc.
of Timonium, Maryland.
Both proposals were evaluated in a consistent manner by the evaluation
committee consisting of:
Kit B. Kiser, Director of Utilities & Operations
Darwin Roupe, Manager, Supply Management
2
III.
IV.
James M. Evans, Civic Center Manager
Chxistine P. Powell, Assistant Civic Center Manager
Proposal analysis included evaluation of the following criteria: 1. Financial Condition and capability to perform contracts.
2. Experience in high-volume, high quality food and beverage
operations pertaining to multi-use services.
3. Management qualifications.
4. Marketing, merchandising and sales creativity and
effectiveness.
5. Operational expertise.
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Evaluation of all criteria has determined the proposal submitted by
Fells Point Catering, Inc. qualifies it as the proposer most qualified to
meet the needs as described in the Request for Proposals.
A contract has been negotiated with Fells Point Catering, Inc. to provide
catering management services for a period of one (1) year beginning
October 4, 1999, with options to renew for two (2) additional two (2) year
periods. Fells Point Catering, Inc. will be reimbursed for reasonable fixed
costs and direct costs, and will receive 60% of net profits from the
operation as compensation for management services provided. A copy of
the proposed contract is attached to this document.
Issues in order of importance are:
A. Need
B. Timing
C. Compliance with specifications
D. Fiscal Impact
Altematives in order of feasibility are:
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Roanoke Civic Center Commission recommend to Roanoke City Council
that Council award a contract, substantially similar to the one attached to
this document, with Fells Point Catering, Inc. to provide catering
management services to the Roanoke Civic Center for a period of one
year, beginning October 4, 1999 and ending October 3, 2000, with options
for the City to renew for up to an additional two (2) two (2) year periods.
Need to provide catering services to events leasing the facilities of
the Roanoke Civic Center would be addressed.
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Timing necessary for the provision of catering services would be
sufficient.
Compliance with specifications is met by the response submitted
by Fells Point Catering, Inc.
Fiscal impact would be realized. Civic Center would receive 40%
of all catering profits, estimated at $35,000 annually based upon
current catering volume.
B. Reject all Proposals
Need to provide catering services to events leasing the facilities of
the Roanoke Civic Center would not be addressed. It would be
necessary to operate catering in-house, requiring additional
positions to be approved in the operating budget, or to rebid.
Timing necessary for the provision of catering ~ervices would not
be sufficient, as catering services are needed immediately for
tenants currently booked in the facility.
4. Compliance with specifications would not be a factor.
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Fiscal impact would not be realized. Civic Center would receive
no revenues from catering services.
Recommendation
Roanoke Civic Center Commission concur with alternative "A" and
recommend to Roanoke City Council that Council award a contract,
substantially similar to the one attached to this document, in a form
approved by the City Attorney, with Fells Point Catering, Inc. to provide
catering management services to the Roanoke Civic Center for a period of
one year, beginning October 4, 1999 and ending October 3, 2000, with
options for the City to renew for up to an additional two (2) two (2) year
periods.
B. Reject other proposal.
City Attorney
Director of Finance
City Clerk
Director of Utilities & Operations
Manager, Supply Management
Manager, Management & Budget
CONTRACT FOR CATERING MANAGEMENT SERVICES
This Contract for Catering Management Services (Contract or Agreement) is dated October
4, 1999, by and between the City of Roanoke, Virginia, a municipal corporation organized and
existing under the laws of the Commonwealth of Virginia (City) and Fells Point Catering, Inc., d/b/a
Hightopps Catering (Management Company or Fells Point).
WITNESSETH:
WHEREAS, the City requested proposals from qualified Offerors to provide catering
management services for the Roanoke City Civic Center facilities pursuant to the terms, conditions,
and specifications of a Request for Proposal dated June 8, 1999; and
WHEREAS, it has been determined that it is in the best interest of the City to accept the
negotiated proposal with Fells Point.
NOW, THEREFORE, in consideration of the mutual promises and covenants as contained
herein, the parties hereto agree as follows:
.Section 1: CONTRACT DOCUMENTS
The parties agree that this Contract consists of this Contract and the following contract documents,
all of which are and constitute a part of this Contract as if attached hereto or set out in full herein,
viz:
A. The Request for Proposal (RFP), dated June 8, 1999, consisting of 56 pages,
including the specific terms and conditions of Section 16 and Schedule D of the
RFP; and
B. Fells Point's Response to the RFP.
The Contract documents shall be construed consistently wherever possible. However, if there is any
inconsistency or conflict between this Contract and the Contract Documents listed as A through C
above, the order of precedence for the controlling document shall be as follows: (1) this Contract
dated October 4, 1999; (2) the specific terms and conditions of Section 16 and Schedule D of the
RFP; (3) the RFP; and (4) Fells Point's Response to the RFP.
Section 2: TERM OF CONTRACT
The term of this Contract shall be for a period of 1 year, from October 4, 1999, through October 3,
2000, at which time this Contract shall expire, unless otherwise terminated as provided for in this
Contract or by law. This Contract may be extended for up to 2 additional 2 year periods at the option
of the City. Written notice of any request for an extension shall be given by the City to the
Management Company at least 60 days before expiration of this Contract or any extensions thereof.
H:\CC-~cat ~-rings~-,rvic~a 1
Section 3: SERVICES TO BE PROVIDED BY MANAGEMENT COMPANY.
Management Company agrees to the following terms and conditions in connection with the services
it will provide to the City:
The Management Company will provide all necessary management services to cater
events at the Roanoke Civic Center Facilities located at 710 Williamson Road, NE,
Roanoke, Virginia (hereafter Facilities or RCC) during the term of this Contract, with
the annual exception of an estimated 12 unnamed ethnic or dietary event
requirements for catered events. Such catering management services will be subject
to appropriate control by the Roanoke Civic Center Manager or his designee.
Outside caterers, who meet all necessary criteria, will be allowed to cater the
excepted events, if approved by the Roanoke Civic Center Manager. These events
will be identified in advance by the RCC Manager, so as to avoid Management
Company expending efforts with reference to the excepted events, except for the
limited purpose of establishing the parameters for the use of the catering facilities by
such outside event caterer. All backstage event catering shall be at the option of the
event promoter upon approval by the RCC Manager.
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The Management Company will use the Roanoke Civic Center catering kitchen for
affairs being catered at the RCC or off-site locations, as approved by Roanoke Civic
Center management. 'With reference to certain other excepted events mentioned
above, the outside caterer of those events shall pay 15% of the outside cater's gross
billings, less taxes and gratuity, as a catering fee to the City in care of the Roanoke
Civic Center, but said fee does not entitle said outside caterer to have the use of the
kitchen, china, silver and other small items. Furthermore, Management Company
will not receive any benefit or credit from such fee and all of it will be retained by the
City.
In the event any outside caterer is authorized to cater an event at the Roanoke Civic
Center Facilities, the RCC Manager has the absolute fight to rent to that caterer, or
its customer, a hall or other facilities, but that outside caterer shall not have access
to the kitchen facilities or the accessories (china, etc.) therein, but said outside caterer
shall still be required to pay the 15% catering fee mentioned in 3(B) above to the City
in care of the RCC.
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The Management Company will encourage and promote the use of the Roanoke
Civic Center Facilities for catered affairs.
The Management Company is responsible for maintaining acceptable sanitary ratings
of the catering facilities, or any areas where it operates, from the Roanoke City
Health Department and complying with all applicable laws, rules, and regulations.
H:\CC'~at ering.~ervie.~ 2
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F. The Management Company shall not be involved in the running of the concession
stands and/or the service of alcoholic beverages, with the sole exception of billable
alcoholic beverages for catered functions, which shall be provided under the City's
ABC License, under supervision of the Management Company. It is the intent of the
parties that the concession stands and the concession business at the Roanoke Civic
Center and the serving of alcoholic beverages related to the concession business shall
be outside of the catering management Agreement and said function (alcohol
beverage service) for the concession business shall be solely supervised by,
controlled by and be for the benefit of the Roanoke Civic Center and the City.
G. The Management Company shall, at the start of this Contract, provide at no cost to
the City, necessary china, flatware, glassware and other miscellaneous serving and
presentation pieces and small kitchen utensils and wares, (kitchen items), and prepare
and execute a marketing program for encouraging and promoting catered functions
at the Roanoke Civic Center Facilities, with the view of increasing the number of
catered events at the Facilities. The Management Company will maintain and/or
replace ail such kitchen items during the term of this Contract. Ail such kitchen
items shall be and remain the property of the Management Company. However, any
kitchen items provided by the City shail remain the property of the City and any
kitchen items provided by Management Company that are not removed with 30 days
after the termination or end of this Contract shall become the property of the City.
H. With reference to catered events at the Roanoke Civic Center Facilities which
Management Company is obligated to manage under this Contract, and in that
capacity is obligated to quote charges to potential customers, Management Company
shail obtain the RCC Manager's or his designee's advance approval for quotes for
catered events where the cost will exceed $1,500.00 with any one customer for any
one event. Where Management Company seeks the advance approvai of the RCC
Manager or his designee with reference to a proposed quote, Management Company
shall provide a breakdown of the catered event proposai with reference to food costs,
labor costs, line item rental costs and the other miscellaneous charges which make
up the quote. The purpose being to provide RCC management with sufficient
information from which to make an informed decision with reference to whether or
not the catering proposal should be made, as suggested by Management Company.
The Management Company is required to provide a cost breakdown per event, and
a monthly report summarizing those direct costs. The City (through the RCC
Manager) reserves the right to review and/or audit all line item expenses including
payroll, food costs, miscellaneous rentals, etc., and Management Company agrees to
make all its books and records available for any such review or audit.
Procedures concerning buying and selling of inventory items are set forth in Exhibit
1 attached hereto and made a part hereof. Such procedures may be amended by
mutuai agreement of the Management Company and RCC Manager.
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The Management Company, in meeting its obligations to provide management
services for the Roanoke Civic Center Facilities catered events will provide, as part
of its management service, a full-time on-site catering manager, referred to as
Roanoke Civic Center Catering Manager, whose primary function will be to deal
with the potential customers for catered affairs at the Roanoke Civic Center Facilities
and with the Roanoke Civic Center management. This person will coordinate all
catered events at the Roanoke Civic Center Facilities with the Roanoke Civic Center
management with reference to facilities, alcoholic beverage service and all other
related issues.
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Kitchen equipment is listed in Exhibit 2 attached hereto and made a part hereof.
Maintenance costs for such kitchen equipment (excluding normal cleaning) shall
remain the responsibility of the Roanoke Civic Center management. Management
Company shall provide normal routine maintenance and cleaning for said equipment
and facilities, and shall notify the Roanoke Civic Center Manager of any broken or
defective equipment and shall request repair as soon as practical upon discovery of
a problem. The Roanoke Civic Center Manager shall repair or replace, as appropriate,
such equipment as soon as practical, with due consideration for the purpose and
intended use of the equipment and the catering schedule which requires the
availability of the equipment and facilities. However, any equipment or other items
damaged or destroyed due to the acts or omissions of Management Company, or its
employees, shall be repaired and/or replaced by the Management Company, all at no
cost to the City and to the satisfaction of the RCC Manager.
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Management Company will provide accurate detailed billing information to RCC
management for all functions or events catered by Management Company. Such
billing information will be provided to RCC management no later than the close of
the function or event or the next business day. RCC management will bill and collect
all revenues for catered functions or events based on the billing information provided
to it by the Management Company.
Section 4: COMPENSATION TO MANAGEMENT COMPANY,
The following terms and conditions apply to the compensation due the Management Company under
this Contract:
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The City will reimburse on a monthly basis the Management Company only the
yearly fixed cost for the Roanoke Civic Center Catering Manager to be supplied by
Management Company, provided that such fixed cost is subject to approval by the
RCC Manager.
The City will reimburse the Management Company for all reasonable direct out of
pocket expenses, subject to approval by the RCC Manager.
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C. The Management Company will provide the RCC Manager with a bill for the costs
or expenses set forth in 4(A) and (B) above by the 5th day of the month after such
costs or expenses have been incurred or the 5t~ day of the month after the end of an
event or function for which services were rendered by the Management Company.
D. The City will pay the Management Company a management fee of sixty per cent
(60%) of yearly net profits, payable monthly, the City receives from catering
functions or events serviced by the Management Company. Net profits are hereby
defined as the gross revenues actually collected and received by the City from all
catered events serviced by the Management Company, minus any taxes due and
minus the fixed cost and out of pocket expenses submitted by the Management
Company and approved by the RCC Manager.
E. If there are no net profits for a particular month or months, the loss for that month or
months will be subtracted from the next month or months in which there is a net
profit. At the end of the Contract year, the RCC Manager will calculate the yearly
net profit or loss for catering functions or events and provide this information to the
Management Company. If there is a yearly net profit for the Contract year and the
Management Company has not already received its management fee in full based on
that amount, any balance due Management Company will be paid to it within forty-
five (45) days from the end of the Contract year. However, if there is a loss for the
Contract year, the Management Company will reimburse the City the amount of such
loss up to. the amount of any sums the Management Company received as a
management fee during the Contract year, such payment to be made to the City
within forty-five (45) days from the end of the Contract year.
F. The City will pay the Management Company its prior monthly cost, out of pocket
expenses, and management fee (if any) by the 15t~ day (or the first business day
thereafter if the 15t~ is a Saturday, Sunday or holiday) of the month for bills the RCC
Manager receives by the 5t~ day of that month.
Section 5: HOLD HARMLESS AND INDEMNITY.
The Management Company shall indemnify and hold harmless thc City, the Civic Center
Commission, their officers, agents, and employees against any and all liability, losses, damages,
claims, causes of action, suits of any nature, costs, and expenses, including reasonable attorney's
fees, resulting from or arising out of Management Company's or its employees, agents, or
Management Company's actions, activities, or omissions, negligent or otherwise, on or near City's
property or arising in any way out of or resulting from any of the work to bc provided under this
Contract, and this includes, without limitation, any fines or penalties, violations of federal, state, or
local laws or regulations, personal injury, wrongful death, or property damage claims or suits. The
Management Company shall protect, indemnify, and hold harmless all the parties referred to above
from any and all demands for fees, claims, suits, actions, causes of action, or judgements based on
H:\C C~cat ering"ner~ ce~ 5
the alleged infringement or violation of any patent, trademark, invention, article, arrangement, or
other apparatus that may be used in the performance of the Contract.
Section 6: DEFAULT
If the Management Company refuses or fails to perform any of the terms of this Contract (a default),
the City may, by written notice to the Management Company, terminate this Contract (or the
separable part of this Contract). In addition to any right to terminate, the City may enforce any
remedy available at law or in equity in connection with such default, and the Management Company
shall be liable for any damages to the City resulting from the Management Company's default.
Section 7: ASSIGNMENT
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Section 8:
The rights and obligations under this Contract may not be assigned or delegated by
the Management Company without the prior written consent of the City.
The City's right to receive present and/or furore payments under this Contract, and
any enforcement rights in connection therewith may be assigned by the City in whole
or in part. The Management Company hereby agrees in advance that it shall have no
right to setoff any other claim against its obligation to make payments under this
Contract, and instead must make payments to the City or Assignee and seek redress
for any such claims against the City or the Assignee as may be appropriate.
INSURANCE.
The Management Company and its subcontractors, if any, shall maintain the following insurance
coverages with a quality company, written on an occurrence basis, issued by a company licensed to
transact business in this State, during the life of the Contract, and shall furnish the City with
certificates of insurance which shall also include insurance deductibles, if applicable. The certificates
shall name the City, the Roanoke Civic Center Commission, their officers, agents and employees as
additional insureds, providing coverage against any and all claims and demands made by a person
or persons whomsoever for property damages or bodily or personal injury (including death) incurred
in connection with the services to be provided under this Contract with respect to the Commercial
General Liability coverage and the Automobile Liability coverage. With respect to the Workers'
Compensation coverage, the Management Company's insurance company shall waive rights of
subrogation against the City, the Roanoke Civic Center Commission, their officers, agents and
employees.
A. Commercial General Liability: $5,000,000.00
$5,000,000.00 General Aggregate Limit (other than Products/Completed
Operations).
$5,000,000.00 Products/Completed Operations Aggregate Limit.
H :\CC~cat edngservic~ 6
$5,000,000.00 Personal Injury Liability (including liability for slander, libel,
and defamation of character).
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$5,000,000.00 each occurrence limit (including liability for Contractual, and
Owners and Management Companies Protective).
Automobile Liability: $5,000,000.00 combined single limit with applicable
endorsement to cover waste cargo.
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Workers' Compensation and Employer's Liability:
Workers' Compensation: statutory coverage for Virginia
Employer's Liability:
$100,000.00 Bodily Injury by Accident each occurrence
$500,000.00 Bodily Injury by Disease Policy Limit.
$100,000.00 Bodily Injury by Disease each employee.
The above limit amounts may be met by an umbrella liability policy following the
form of the underlying primary coverage in a minimum amount of $5,000,000.00
Proof of Insurance Coverage:
1. The Management Company shall furnish the City of Roanoke with the
required certificates of insurance showing the type, amount, effective dates
and date of expiration of the policies.
2. The required certificates of insurance shall contain substantially the following
statement:
Section 9:
"Should any of the above described policies be cancelled before the
expiration date thereof the issuing company shall mail 30 days written notice
to City of Roanoke, Risk Manager, 215 Church Avenue, S.W., Room 506,
Roanoke, VA 24011. The telephone number is (540) 853-1856"
LIMITATION OF LIABILITY
In the event of any default, nonperformance, or breach of any of the terms or conditions of this
Contract by the City, Management Company agrees that the City's liability, if any, shall be limited
to repayment of an amount up to, but not exceeding, the sum of money the City may have retained
as the City's share of net profits, if any, under the terms of this Contract.
Section 10: COOPERATION.
Each party agrees to cooperate with the other in executing any documents or taking reasonable action
necessary to carry out the intent and purpose of this Contract.
H:\CL-~cat ~ringsm~nc~s 7
Section 11: FORCE MAJEURE
The obligations of the parties under this Contract shall be subject to force majeure, which includes
strikes, riots, floods, fire, accidents, acts of God, or other causes or circumstances beyond the
reasonable control of the party claiming such force majeure for nonperformance or late performance
of such obligations.
Section 12: NONWAIVER
Management Company agrees that the City's waiver or failure to enforce or require performance
of any term or condition of this Contract or the City's waiver of any particular breach of this Contract
by the Management Company extends to that instance only. Such waiver or failure is not and shall
not be a waiver of any of the terms or conditions of this Contract or a waiver of any other breaches
of this Contract by the Management Company and does not bar the City from requiring the
Management Company to comply with all the terms and conditions of this Contract and does not bar
the City from asserting any and all rights and/or remedies it has or might have against the
Management Company under this Contract or by law.
Section 13: FORUM SELECTION AND CHOICE OF LAW.
By virtue of entering into this Contract, the Management Company submits itself to a court of
competent jurisdiction in the City of Roanoke, Virginia, and further agrees that this Contract is
controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other
matters shall only be decided by such court according to the laws of the Commonwealth of Virginia.
Section 14: SEVERABILITY.
If any provision of this Contract, or the application of any provision hereof to a particular entity or
circumstance, shall be held to be invalid or unenforceable by a court of competent jurisdiction, the
remaining provisions of this Contract shall not be affected and all other terms and conditions of this
Contract shall be valid and enforceable to the fullest extent permitted by law.
Section 15: COMPLIANCE WITH LAWS AND REGULATIONS
Management Company agrees to and will comply with all applicable federal, state, and local laws,
ordinances, and regulations.
Section 16: TAXES.
Management Company agrees to pay all applicable taxes which may be assessed against
Management Company by reason of its performance under this Contract based on the value of any
property of Management Company situated at the Facilities at any time or that Management
Company may otherwise properly owe under applicable laws, ordinances, or regulations.
H:\CC~cat~rings~dc~s 8
Section 17: REPORTS, RECORDS AND AUDIT
Management Company agrees to maintain all books, records and other documents relating to this
Contract for a period of five (5) years after the end of each fiscal year included in this Contract. The
City, its authorized employees, agents, representatives, and/or state auditors shall have full access
to and the right to examine and/or audit any of said materials during said period.
_Section 18: NONDISCRIMINATION CLAUSE.
Every contract of over $10,000 to which the City is a party shall contain the provisions in
subparagraphs (A) and (13) herein.
A. During the performance of this Contract, Management Company agrees as follows:
Management Company will not discriminate against any subcontractor,
employee or applicant for employment because of race, religion, color,
sex, or national origin, except where religion, sex, or national origin is a
bona fide occupational qualification reasonably necessary to the normal
operation of Management Company. Management Company agrees to post
in conspicuous places, available to employees and applicants for
employment, notices setting forth the provisions of this nondiscrimination
clause.
Management Company, in all solicitations or advertisement for employees
placed by or on behalf of Management Company, will state that
Management Company is an equal employment opportunity employer.
Notices, advertisements and solicitations placed in accordance with federal
law, rule or regulation shall be deemed sufficient for the purpose of meeting
the requirements of this section.
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Management Company will include the provisions of the foregoing paragraphs A 1,
2, and 3 in every subcontract or purchase order over $10,000, so that the provisions
will be binding upon each subcontractor or vendor.
Section 19: AUTHORIZED REPRESENTATIVES
Management Company shall appoint one of its key personnel as a representative who shall have the
power and authority to work with the City and represent Management Company in all administrative
matters so as to provide for the correction of problems and reduction of costs. The Authorized
Representative shall be the person identified in Management Company's Proposal, unless the
Management Company provides written notice to the City naming another person to serve as its
Authorized Representative.
Section 20: NOTICES,
All notices must be given in writing and shall be validly given if sent by certified mail, return receipt
requested, or by a nationally recognized ovemight courier, addressed as follows (or any other address
or facsimile number that the party to be notified may have designated to the sender by like notice)
or if sent by facsimile to the facsimile number set forth below:
To City:
Facsimile:
Roanoke Civic Center Manager
Roanoke Civic Center
710 Williamson Road, NE
Roanoke, VA 24016
(540)853-2748
Copy to:
Facsimile:
Director of Utilities and Operations
354 Municipal Building
215 Church Avenue, SW
Roanoke, VA 24011
(540)853-2773
If to Management Company:
Facsimile:'
Section 21: SUCCESSORS AND ASSIGNS
The terms, conditions, provisions, and undertakings of this Contract shall be binding upon and inure
to the benefit of each of the parties hereto and their respective successors and assigns.
Section 22: HEADINGS,
The captions and headings in this Contract are for convenience and reference purposes only and shall
not affect in any way the meaning and interpretation of this Contract.
Section 23: COUNTERPART COPIES,
This Contract may be executed in any number of counterpart copies, each °fwhich shall be deemed
an original, but all of which together shall constitute a single instrument.
Section 24: ENTIRE CONTRACT.
This Contract constitutes the complete understanding between the parties. This Contract may be
modified only by written agreement properly executed by the parties.
IN WITNESS WHEREOF, the parties have executed this Contract by their authorized
representatives.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk By:
City Manager
WITNESS:
FELLS POINT CATERING, INC.
D/B/A HIGHTOPPS CATERING
Printed l4qm~. ~i,g~!b3 '~. ~9.~/
Title:PresiX&/nt v . . J
Approved as to Form:
Approved as to Execution:
SEAL
City Attorney
City Attorney
Seen and approved:
Director or Utilities and Operations
Appropriation and Funds Required for
this Contract Certified
Director of Finance
Date Acct. #
Seen and Approved:
Chairman, Roanoke Civic Cemer Commission
EXHIBIT 1 TO CONTRACT FOR
CATERING MANAGEMENT SERVICES
Between Fells Point and City of Roanoke
Procedures for Bu in and Sellin Invento Items
All items necessary for the preparation of catered food/non-alcoholic beverage
products shall be purchased by the Management Company. The Management
Company shall be responsible for ordering such products, and for payment of all
invoices for such products ordered. The Management Company will bill the City
for such direct out of pocket expenses pursuant to Section 4(B) of the Contract.
The Management Company shall be responsible for delivery and storage of all
food/non-alcoholic beverage products in the kitchen facilities provided by the
City.
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The City shall purchase all alcoholic beverages necessary for catered functions
through its ABC Catering License. The Management Company shall notify the
Civic Center Food & Beverage Supervisor at least five days in advance of any
alcoholic beverage products needed for any catering function. The cost of said
alcoholic beverages will. be included as an operating expense in calculating net
profits for the catering operation.
All cash bars will be operated by the City, and the City will collect all fees for
said cash bars. Non-cash bars may be operated by the Caterer or the City subject
to mutual agreement between the parties for each event.
The Management Company shall provide the Civic Center Food & Beverage
Supervisor with complete information on quoted rates for each catered function in
advance, and shall provide the Civic Center Accountant with billing information
subsequent to the event in accordance with Section 3(M) and 4(C) of this
Contract.
The City may require an advance deposit prior to the event for a catered function
for licensees, tenants or clients that do not have a credit standing with the
Roanoke Civic Center.
The City shall invoice the licensees, tenants, or clients for catering services
provided based upon the information provided by the Management Company, and
the City shall be solely responsible for collection of all fees.
Any fees deemed not collectible by the City shall not be included in gross receipts
for computing net profits.
EXHIBIT 2 TO CONTRACT FOR CATERING MANAGEMENT
SERVICES BETWEEN FELLS POINT AND CITY OF ROANOKE
KITCHEN EQUIPMENT
ROANOKE CIVIC CENTERMASTER KITCHEN SUPPLy LIST
Description of Item Type Condition Quantity
Trough-Veyor w/Salvajor II Disposal Excellent 1
Hobart Dishwasher Model CS- 117 Poor 1
Disposal Salvajor II Poor 1
Stainless Steel Sinks Good 11
Steam Cookers Market Forge (Model A-l) Poor 2
Fryers Toastmaster (2 baskets) Fair 2
Broilers Toastmaster Fair 2
Ovens Vulcan(with base) Fair 4
Flat Top Toastmaster Poor 1
Slicer Hobart Model 1712 Good 1
Hot Carts Carter Hoffman #BB96 Poor 19
Stainlesss Steel Carts SECO Fair 7
Wire Carts Wire Fair/Good 16
Ice Makers Ross-Temp Good 3
Bins Follett D 1000SS Fair 4
Refrigerator Walk-In 26' X 11 '9" Good 1
Freezer Walk-In 16'X 11'6" Good 1
Hot Table Robert Shaw Good 1
Serving Carts Sheet Pan Rack Carts Good 24
Tilt Fryers Groen Model EPC3 Good 2
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: 1540) 853-1145
SANDRA H. EAKIN
DepuLv Cit~, Clerk
December 14, 1999
File #323
Gary W. Jarrell, President
Valley Boiler, Inc.
701 Salem Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Jarrell:
I am enclosing copy of Ordinance No. 34589-120699 accepting the bid of Valley Boiler,
Inc., in the amount of $86,184.00, to replace the chiller and to perform related work at the
Roanoke City Main Library, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite contract for such work;
and rejecting all other bids made to the City for the work. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
C:hMyFil~sXdec6. wpd
Gary W. Jarrell
December 14, 1999
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Beverly A. James, City Librarian, Roanoke City Library
Lynnis B. Vernon, Acting Manager, Building Maintenance/Custodial Services
C :'d~dy Files\dcc6. w,pd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cit> Clerk
December 14, 1999
File #323
Stephen R. Homan, President
Capitol Boiler, Inc.
707 Kessler Mill Road
Salem, Virginia 24153
W. S. Williams, Jr., Chief Estimator
Varney Electric Co., Inc.
P. O. Box 3187
Roanoke, Virginia 24015
Ronald G. Kidd, President
Southern Air, Inc.
P. O. Box 4205
Lynchburg, Virginia 24502
Lin Barr, Secretary/Treasurer
Moore's Electrical & Mechanical
Construction, Inc.
P. O. Box 119
Altavista, Virginia 24517
Brenda G. Dalton, President
Tune & Toler, Inc.
P. O. Box 151
Chatham, Virginia 24531
Ladies and Gentlemen:
I am enclosing copy of Ordinance No. 34589-120699 accepting the bid of Valley Boiler, Inc., in the
amount of $86,184.00, to replace the chiller and to perform related work at the Roanoke City Main
Library, upon certain terms and conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; and rejecting all other bids made to the
City for the work. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, December 6, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on
the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
C:h'VlyFile~ec6.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6~h day of December, 1999.
No. 34589-120699.
AN ORDINANCE accepting the bid of Valley Boiler, Inc., to replace the chiller and perform
the related work at the Roanoke City Main Library, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Valley Boiler, Inc., in the total amount of $86,184 to replace the chiller
and perform the related work at the Roanoke City Main Library, as is more particularly set forth in
the City Manager's report dated December 6, 1999, to this Council, such bid being in full
compliance with the City's plans and specifications made therefor and as provided in the contract
documents offered said bidder, which bid is on file in the Office of Supply Management, be and is
hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order'to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
~ECEIVF..D
P2:57
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ROANOKE CITY MAIN LIBRARY
CHILLER REPLACEMENT
ROANOKE, VIRGINIA
BID NO. 99-9-52
December 6, 1999
Council Report No. 99-179
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin Hudson
· Radcliffe
Robert K. Bengtson
CES/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Human Development
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
City Librarian
Acting Manager, Building Maintenance/Custodial Services
December 6, 1999
Council Report No. 99-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ROANOKE CITY MAIN LIBRARY
CHILLER REPLACEMENT
ROANOKE, VIRGINIA
BID NO. 99-9-52
I concur with the Bid Committee recommendation relative to the above project and recommend
it to you for appropriate action.
Sincerely,
Acting City Manager
JDR/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Human Development
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
City Librarian
Acting Manager, Building Maintenance/Custodial Services
December 6, 1999
Council Report No. 99-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ROANOKE CITY MAIN LIBRARY
CHILLER REPLACEMENT
ROANOKE, VIRGINIA
BID NO. 99-9-52
Background on the subject in chronological order is as follows:
Followin.q proper advertisement, bids were publicly opened and read aloud by
D. Darwin Roupe, Manager, Office Supply Management, on October 27, 1999.
Six (6) bids were received with Valley Boiler, Inc. of Roanoke, Virginia
submitting the Iow bid in the amount of $86,184 and 120 consecutive calendar
days.
C. Proiect consists of the following:
Initial intent was to replace the existing 120 ton chiller. In checking the
chiller size and information as to its operation, it was determined that a
135 ton chiller would be required. This should also correct the excessive
humidity complaints from the personnel at the library. This upgrade in
size also required the replacement of the evaporator and changes to the
electrical work serving both units.
II.
Current situation is as follows:
The existin.q chiller was determined to be in need of replacement. The new
chiller was designed to better fit the needs of the library. The project was
advertised and bids were received to provide a new chiller, evaporator and
related work.
III.
Issues in order of importance are as follows:
Ao
B.
C.
D.
EnRineerin,q concern~
Amount of Iow bid
Fundin,q
Time of completion
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CITY MAIN LIBRARY
CHILLER REPLACEMENT
ROANOKE, VIRGINIA
BID NO. 99-9-52
December 6, 1999
Page 2
IV.
Alternatives in order of feasibility are as follows:
Accept the Iow bid of Valley Boiler, Inc. in the amount of $86,184 and 120
consecutive calendar days construction time.
Engineerin.q concerns would be met. The new unit(s) are large enough
to cool the building properly which will also help solve the problem of too
much humidity.
Amount of the Iow bid is acceptable due to the increase in capacity of
both the chiller and the evaporator.
Fundinq is available in Building Maintenance Account No. 001-052-4330-
3057, Maintenance of Fixed Assets.
Time of completion is acceptable, New equipment should be in use by
April 1, 2000·
B. Reject the bids received and do not award a contract at this time.
1. Eng neering concerns would not be met in a timely manner.
2. Amount of the Iow bid would probably change.
3. Funding would not be encumbered at this time.
Time of completion would be extended. This would mean the library
would operate for some time without air conditioning.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to enter into a contractual agreement with
Valley Boiler, Inc. to replace the chiller and perform the related work at the
Roanoke City Main Library in accordance with the contract documents as
prepared by Lawrence Perry and Associates, Inc. in the amount of $86,184 and
120 consecutive calendar days, with the form of the contract to be approved
by the City Attorney.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CITY MAIN LIBRARY
CHILLER REPLACEMENT
ROANOKE, VIRGINIA
BID NO. 99-9-52
December 6, 1999
Page 3
B. Reiect the other bids received.
CES/LBC/fm
Attachment: Bid Tabulation
C-'
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Human Development
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
City Librarian
Acting Manager, Building Maintenance/Custodial Services
TABULATION OF BID-~
ROANOKE CITY MAIN LIBRARY
CHILLER REPLACEMENT
ROANOKE, VIRGINIA
BID NO. 99-9-52
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on
Wednesday, October 27, 1999, at 2:00 p.m.
BIDDER LUMP SUM NO. DAYS
Valley Boiler, Inc. $ 86,184 120
Capitol Boiler, Inc. $ 89,695 120
Southern Air, Inc. $114,300 _
Varney Electric Company, Inc. $116,950 120
Moore's Electrical and Mechanical
Mechanical Construction, Inc. $118,222 120
Tune and Toler, Inc. $149,800 120
All bidders acknowledged receipt of Addendum I.
Estimated Cost: $75,000
Lawrence Perry and Associates, Inc.
Consulting Engineers
Roanoke, Virginia
Office of the City Engineer
Roanoke, Virginia
December 6, 1999
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: /540) 853-2541
Fax: /540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 14, 1999
File #392
Gene Lucas, President
U. S. Construction Company of Roanoke
8201-C Williamson Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Lucas:
I am enclosing copy of Ordinance No. 34591-120699 accepting the bid of U. S.
Construction Company of Roanoke, in the amount of $247,606.00, for construction of
Phase IV of the Railside Linear Walk/Park, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to execute the requisite
contract for such; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, December 6, 1999.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
C:hMyFil~klcc6.wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S,W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: 1540) 853-1145
SANDRA H. EAKIN
Deputy Cit.,,, Clerk
December 14, 1999
File #392
J. W. Christenbury, Jr., President
Acorn Construction, Ltd.
P. O. Box 625
Troutville, Virginia 24175
William R. Hedrick, President
Corte Construction Co., Inc.
P. O. Drawer 1089
Roanoke, Virginia 24605
Gentlemen:
I am enclosing copy of Ordinance No. 34591-120699 accepting the bid of U. S.
Construction Company of Roanoke, in the amount of $247,606.00, for construction of
Phase IV of the Railside Linear Walk/Park, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to execute the requisite
contract for such; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, December 6, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
C: ~vlyFiles'~l~c6. wlxl
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day
of December, 1999.
No. 34591-120699.
AN ORDINANCE accepting the bid of U.S. Construction Co. of Roanoke for construction
of Phase IV of the Railside Linear Walk/Park, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of U.S. Construction Co. of Roanoke, in the total amount of $247,606, for
construction of Phase IV of the Railside Linear Walk/Park, as is more particularly set forth in the
City Manager's report dated December 6, 1999, to this Council, such bid being in full compliance
with the City's plans and specifications made therefor and as provided in the contract documents
offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby
ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 14, 1999
File #392
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34590-120699 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$272,336.00, in connection with a bid submitted by U. S. Construction Company of
Roanoke, for construction of the Railside Linear Walk/Park - Phase IV Project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, December 6, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
C: hMy Filc~'~tcc6. wlx:l
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of December, 1999.
No. 34590-120699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
ADoroDriations
Parks and Recreation
Railside Linear Park - Phase IV (1) ............................
Capital Improvement Reserve
Public Improvement Bonds Series 1996 (2) ......................
$ 4,096,927
272,366
$ 30,285,721
2,024,774
1) Appropriated from
Bond Funds (008-052-9730-9001) $ 272,366
2) Parks (008-052-9701-9180) (272,366)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 6, 1999
Council Report No. 99-183
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Member of City Council:
Subject: BID COMMITTEE REPORT
RAILSIDE LINEAR WALK/PARK - PHASE IV
BID NO. 99-10-70
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully submitted,
Carroll E. Sw/a(n, C~rman
Alvin Hudson
Kit B. Kiser
CES/CDA/bs
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Public Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
'99 NOV 30 A9:Sa
December 6, 1999
Council Report No. 99-183
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
RAILSIDE LINEAR WALK/PARK - PHASE IV
BID NO. 99-10-70
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
D Ritchie
Acting City Manager
JDR/CDA/bs
Attachment: Bid Committee Report
C:
City Attomey
City Clerk
Director of Finance
Acting Director of Public Works
Director of Public Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
December 6, 1999
Council Report No. 99-183
Honorable Mayor Bowers and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
RAILSIDE LINEAR WALK/PARK - PItASE IV
BID NO. 99-10-70
Background on the subject in chronological order is as follows:
Construction of the Railside Linear Walk/Park is proceeding in various phases.
Phase I has been completed. Phase II (Phase IB) and Phase III will be completed
during December 1999.
Bo
Phase IV will construct only the plaza area located on the east end of Warehouse
Row. InSystems is renovating the warehouse on the east end of Warehouse Row
and plans to move into the building on December 3, 1999. The plaza is being
constructed as a separate phase in order to accommodate InSystems's start-up in their
new location by providing InSystems with access to the east side of their building
prior to the completion of the final Railside Linear Walk/Park phase.
Co
Phase V, the elevated walkway, will be advertised for bids pending conclusion of
right-of-way acquisition.
II.
Current situation is as follows:
mo
Following proper advertisement, bids were publicly opened and read aloud by D.
Darwin Roupe, Manager, Office of Supply Management, on Tuesday, November 16,
1999, at 2:00 p.m.
B. Three bids were received with U.S. Construction Co. of Roanoke, 8201-C
Williamson Road, N.W., Roanoke, Virginia 24019, submitting the low bid in the
amount of $247,606.
C. The total construction cost of Phase IV of the project is estimated as follows:
Construction Contract
Contingency
$247,606
24,760
Total $272,366
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
RAILSIDE LINEAR WALK/PARK - PHASE IV
BID NO. 99-10-70
December 6, 1999
Page 2
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
C. Time of completion
IV. Alternatives in order of feasibility are as follows:
mo
Authorize the Acting Ci_ty Manager to execute a lump sum contract~ in a form
approved by the City Attorney, with U.S. Construction Co. of Roanoke, in the
amount of $247,606, with a contingency of $24,760 and 120 consecutive calendar
days to complete Phase IV of the Railside Linear Walk/Park Project.
Cost is 24.5% greater than the engineer's estimate of $198,929. Rebidding
would probably not reduce the cost.
2. Funding in the amount of $272,366 is available from 1996 Bond Funds.
o
Time of completion allowed by the contract is 120 days. The purpose of
constructing the plaza separately is to provide access to InSystems so that the
Railside Linear Walk/Park Project construction will not impact their
business.
B. Do not authorize the Acting City Manager to execute a contract with U. S,
Construction Co. of Roanoke.
1. Cost would be based on future bids.
2. Funding would remain available in 1996 Bond Funds.
3. Time of completion would be extended.
Vo
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
RAILSIDE LINEAR WALK/PARK - PHASE IV
BID NO. 99-10-70
December 6, 1999
Page 3
mo
Bo
Authorize the Acting City Manager to enter into a contractual agreement, in a form
approved by the Ci_ty Attorney, with U.S. Construction Co. of Roanoke, in the
amount of $247,606 and 120 consecutive calendar days, to construct Phase IV of the
Railside Linear Walk/Park Project.
Authorize the Director of Finance to transfer $272,366 (which consists of $247,606
for the contract amount and $24,760 for contingency) from 1996 Bond Fund account
008-052-9701-9180 to an account to be established by the Director of Finance for
Railside Linear Walk/Park - Phase IV.
CDA/bs
Attachment - Bid Tabulation
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Public Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
TABULATION OF BIDS
RAILSIDE LINEAR WALK/PARK - PHASE IV
BID NO. 99-10-70
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday,
November 16, 1999, at 2:00 p.m.
Acorn Construction, Ltd $328,800
Corte Construction Co., Inc. $375,000
U.S. Construction Co. of Roanoke $247,606
Estimated Cost: $198~929
Office of the City Engineer
Roanoke, Virginia
December 6, 1999
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 14, 1999
File #51
Mr. Carl S. Turner
P. O. Box 13184
Roanoke, Virginia 24101
Mr. and Mrs. Joseph E. Wells
170 Poplar Point Drive
Hardy, Virginia 24101
Dear Mrs. Wells and Gentlemen:
I am enclosing copy of Ordinance No. 34578-120699 rezoning two tracts of land lying in
the Norwich area of the City of Roanoke located at 2203 and 2209 Buford Avenue, S. W.,
identified as Lots 28 and 32, Official Tax Nos. 1421318-1421322, inclusive, from LM, Light
Manufacturing District, to RS-3, Single Family Residential District. The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday,
November 15, 1999, also adopted by the Council on second reading on Monday,
December 6, 1999, and will be in full force and effect ten days following the date of its
second reading.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Mr. and Mrs. Wallace Hines, 2210 Buford Avenue, S. W., Roanoke, Virginia 24015
Mr. and Mrs. Herman Wright, 2202 Buford Avenue, S. W., Roanoke, Virginia 24015
The Reverend Gary Fulsebakke, 525 Poplar Drive, Lynville on the Lake, Hardy,
Virginia 24101
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
C:XMyFil c~'x:6, wlxl
Mr. Carl S. Turner
Mr. and Mrs. Joseph E. Wells
December 14, 1999
Page 2
pc:
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
C:LMyFile~de~6.wptl
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of December, 1999.
No. 34578-120699.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 142, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City.
WHEREAS, Joseph E. Wells, Shelby J. Wells and Carl S. Turner have made
application to the Council of the City of Roanoke to have the hereinafter described property
rezoned from LM, Light Manufacturing District, to RS-3, Single Family Residential District;
and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on November 15, 1999, after due and timely notice thereofas required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that {}36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 142 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
Two tracts of land, being Lots 28 through 32, lying in the Norwich area of the City,
inclusive, and designated on Sheet No. 142 of the Sectional 1976 Zone Map, City of
Roanoke, as Official Tax Nos. 1421318 through 1421322, inclusive, be, and are hereby
rezoned from LM, Light Manufacturing District, to RS-3, Single Family Residential District,
pursuant to the Petition filed in the Office of the City Clerk on August 31, 1999, and that
Sheet No. 142 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:',ORD-RF.Z\OREZ-WELLS- I 1 - 15-99
~CHART~
I~ECEIVED
CITY CLERK?
OP. T21 974
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
November 15, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Joseph E. Wells, Shelby J. Wells and Carl S. Turner that lots
28 through 32, located at 2203 and 2209 Buford Avenue, S.W., and
designated as Official Tax Nos. 1421318 through 1421322, inclusive, be
rezoned from LM, Light Manufacturing District, to RS-3, Single Family
Residential District.
I. Background:
In late 1996, the Norwich neighborhood organization expressed its desire to have
their neighborhood rezoned for residential purposes. The existing land use
conflicted with the light manufacturing zoning. Planning staff undertook
extensive information and public participation efforts in early 1997 in order to
gain input from residential and business/industry owners in the Norwich
community.
Roanoke City Planning Commission held a public hearing to rezone 174 parcels
in May, 1997, from HM, Heavy Manufacturing District, and LM, Light
Manufacturing District, to RS-3, Residential Single Family District, and CN,
Neighborhood Commercial District.
Mr. Joseph Wells, property owner, appeared before the Commission at the public
hearing and stated he supported the rezoning. However, he requested that parcels
he owned be removed from consideration.
There was also discussion at the Commission's public hearing about the present
nonconformity of the oil storage facility and the owner of that facility's request to
leave the zoning as manufacturing. Commission members discussed the overall
downzoning of the area and felt that the oil company property should not be part
of the rezoning request. They did not, however, agree to delete the six parcels that
Mr. Wells had requested.
Co
City Council recommended rezoning of all properties in the proposed rezoning
area, with the exception of properties located on the north and south sides of
Buford Avenue, S.W., (Official Tax Nos. 1421309-1421322, inclusive) and on the
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of Council
Page 2
south side of Buford Avenue, S.W., (Official Tax Nos. 1421624-1421626) at their
public hearing in June, 1997. The aforementioned properties were referred back
to the Planning Commission for further study.
Do
On September 1, 1999, after further consideration of the rezoning for the north
and south sides of Buford Avenue, the Planning Commission withdrew its request
because most of the properties were vacant land and there was opposition to the
rezoning.
Il. Current Situation:
Ao
Applicant met with staff about eight weeks ago to discuss the possibili _ty of
rezoning five parcels of land on Buford Avenue for residential purposes. The
properties are existing houses and lots that owners wish to rehabilitate. The five
parcels discussed were included in those parcels referred back to the Commission
for further study.
Planning Commission public heating was held on October 5, 1999. There was no
one present who spoke in opposition to or in support of the rezoning request.
After presentation by the petitioner and consideration by the Commission, the
Commission voted unanimously to recommend approval of the rezoning.
III. Issues:
A. Zoning
B. Land use.
C. Neighborhood development.
D. Comprehensive plan.
IV. Alternatives:
A. Approve the rezoning request.
Zoning is changed fi.om LM to RS-3, which is consistent with similarly
developed properties in the neighborhood.
Land use is residential and will be permitted to remain as residential.
Existing structures can be improved.
Neighborhood development is enhanced as a result of the ability to invest
in the residential rehabilitation of existing properties.
Members of Council
Page 3
Comprehensive plan recommends that neighborhood character and
environmental quality should be protected and that neighborhood
enhancement should be encouraged.
B. Deny the rezoning request.
1. Zoning remains LM
Land use is "nonconforming" residential use that cannot be expanded or
improved beyond 50% of its value.
o
Neighborhood development may be hindered by the inability to invest in
existing residential properties.
Comprehensive plan could be followed if industrial development is the
priority for these parcels.
V. Recommendation:
The Planning Commission, by a vote of 5-0 (Messrs. Hill and Chrisman absent)
recommended approval of the request to rezone five parcels (Official Tax Nos. 1421318-
1421322, inclusive) that were previously part of an overall downzoning of the Norwich
area for residential purposes. The Commission still feels that the area is a viable
neighborhood and the rezoning would further protect the neighborhood character and
environmental quality.
ESL:mpf
attachments
cc: Assistant City Attomey
Petitioners
Respectfully submitted,
Barbara N. '
Duerk, C
Roanoke City Planning Commission
RECEIVED
CITY CLERKS OFF)CE
PETITION TO REZONE ~ AUG 31
IN THE COUNCIl. OF THE CITY OF ROANOKE, VIRGINIA
P 1:20
IN RE:
Rezoning of two tracts of land lying in the Norwich area of the City of Roanoke at
2203 and 2209 Buford Avenue, Lots 28 to 32 (Tax Numbers 1421318-1421322
inclusive), from LM, Light Manufacturing District to RS-3, Single Family Residential
District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioners, Joseph E. Wells, Shelby J. Wells and Carl S. Turner, own land
in the City of Roanoke containing one-half acre, more or less, located at 2203 and
2209 Buford Avenue, Lots 28 to 32 (Tax Numbers 1421318-1421322 inclusive). Said
tracts are currently zoned LM, Light Manufacturing District. A map of the properties to
be rezoned is attached as Exhibit 1.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as
amended, the Petitioners request that the said properties be rezoned from LM, Light
Manufacturing District to RS-3, Single Family Residential District for the purpose of
returning two single family homes to their odginal zoning as residences.
The Petitioners believe the rezoning of the said tracts of land will further the
intent and purposes of the City's Zoning Ordinances and it's comprehensive plan, in
that it will further comply with the City's effort to rezone the Norwich residential areas
from LM, Light Manufacturing District to RS-3, Single Family Residential District. (See
Ordinance No. 34458 referenced in City of Roanoke, Office of the Clerk letter dated
June 20, 1997 attached as Exhibit 2.)
Attached as Exhibit 3 are the names, addresses and tax numbers of the owners
of ali lots or property immediately adjacent to and immediately across a street or road
from the property to be rezoned.
WHEREFORE, the petitioners request that the above-described tracts be
rezoned as requested in accordance with the provisions of the Zoning Ordinance of
the City of Roanoke.
~bmitted this 27th day of August, 1999.
"'-lq0 Poplar Point Drive 170 Poplar Point Drive
Hardy, VA 24101 Hardy, VA 24101
540-721-4754 540-721-4754
Cad S. Turner
P.O. Box 13184
Roanoke, VA 24101
540-947-23O6
MARY F. PARKER. CMC/AAE
City Cl~rk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 20, 1997
File
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virgi.nia 24014
Dear Mr. Butler:.
A public hasting on the request of the City Planning Commission that 114 percefs of lend
in the Nonvich neighborhood located in the southwest quadrant of the City, bounded
Offidal inct;sive, 142~1010 - 1421018, inclusive, 1421110 - 1421122, inclusive,
1420914, · ive 1421001 - 1421009,
0917 1420919 - 1420925, ~nctus ,
1420916, 142 ,_ _ . inclusive, 1420509 - 1420516,
· uaive 1420315- 1420323.
1421101 - 1421109, ~ncl_u~' -, .... ...,,,,,n,, 1420409, inclueive, be rezonecl from
;,.,-h~ivA 1420501 - 1420,50e, ir~uSlve, ~.~o.~..-. - . ' ' 'ct' 48 rcets
---'-""--' .... : · 'dentiai S~ ie-Famdy Dtstri , pa .
.... , . ,,..~.~,.~nn Di~ricL to RS-3, Res~ ng - - - ~ ..... sr
r~M, near)",,-=, ~,,-.-,--- - ~ .......... ,~....,..~h Nomacn Park ot~ me eu=,
I RoanOKe Avetlue u. u ,o, ,,~ ,,,,
of land bounded .~.,Y by _. ~....~..,~ o= r'er~et Tax Nos. 1421601 - 1421803,
and Bridge Street on me west, ~u~,,,,,,~., .......
inclusive, 1421201 - 1421203, inclusive, 1421624 - 1421829, inclusive, 1'421204 -
1421211, inclusive, 1421309- 1421322, ina~ive, .1~4~1.2..1.,5~, 1421217- 1421224,
inclusive, 1421301, 1421303, 1421304, 1421308, ana ~;~z/.z~, be rezoned from LM,
L,_,....-- ~ ,,~,,~ nie~,it~ to RS-3, Residential Single-Family DiStrict; .si~ par~. Is.of land_
ight rau~u~,~---a -- .'T:~_;,. o_. ~..,.,. o~i~a,, lines on the north ancl Roanoke Avenue
........ "- _ ' 01' r~l;~llOl~o r~. ,~.~., II:~flt
· · m'cel on the south
Ofticial Tax Nos. ~ ~/.zw~. -_ · y-.~-...,~,. ,,.:_:- ._ -_,~_,~ m~ident~at Sin<31e-Family District;
three parcels of_lana ~.?. ~ _~*.'X..n~d'~_~ LM' Lia~ Manufacturing District, to
1322.110, 1421402 an(]. 14_'~'"1 .?, ~ ,_.~. ,,,.-'~',~.,~ ,~*.~;1~ of land on t~e east side of
RS-3, Residential $1ngle.~armly D,stri~ an,., .,,, ~- r---~
Gilbert E. Butler, Jr., Chair
City Planning Commission
June 20, 1997
Page 2
Bddge Street, identified as Official Tax Nos. 1420314, 1420901 and 1420926, be rezoned
from HM, Heavy Manufacturing District, to CN, Neighborhood Commercial District. was
before the ~1 of the City of Roanoke at a regular meeting held on Monday, June 16,
1997.
On motion, duly secondad and adopled, Ordinance No. ~..~.58, as amended, wes adopted
on its first reading. However, property located on the north and south sides of Buford
Avenue, described as Official Tax Nos. 1421309 - 1421322, respectively, and property
located on the south side of Buford Avenue, described as Official Tax Nos.
1421624 - 1421626, respectively, was referred back to the City Planning Commission for
further study, report and reoo~ton to Council.
MFP:sm
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
Mr. end Mrs. Russell J. Eanas, 1745 Roanoke Avenue, S. W., Roarmke, Virginia
24015'
Mr. and Mrs. Raymond Jackson, 1741 Roanoke Avenue, S. W., Roanoke, Virginia
r.15
Joseph Wells, 2209 Buford Avenue, S. W., Roanoke, Virginia 24015
Lucian Y. Grove, Preeldent, Contracting Enterprises, Inc., P. O. Box 13725,
Roanoke, Virginia 24036
Mr. and Mm. Welford Bowles, 1815 Roarmke Avenue, $. W., Roanoke, Virginia
24015
Mr. Sidney L Huffman, P. O. Box 2476, Roanoke, Virginia 24010
Mr. and Mm. Wallace Hines, 2210 Buford Avenue, S. W., Roanoke, Virginia 24015
Mr. and Mm. Herman Wright, 2202 Buford Avenue, S. W., Roanoke, virginia 24015
Ms. Marion McDaniel and Mr. Douglas W. McDaniel, Sr., P. O. Box 19135,
Roartoke, virginia 24034
Mr. and Mrs. C. L Cromer and Ms. Phyllis S. Laster, 2003 Rice Avenue, Salem,
Virginia 24153
Mr. and Mm. Coy Bowling, 2428 Roanoke Avenue, S. W., Roanoke, Virginia 24015
Trustees, Roanoke Avenue Baptist Church, 2205 Roanoke Avenue, $. W.,
Roanoke, Virginia 24015
ADJOINING
Mr. & Mrs. Wallace Hines
2210 Buford Avenue
Roanoke, VA 24015
Tax Nos. 1421625 to 1421626
Mr. & Mrs. Herman Wright
2202 Buford Avenue
Roanoke, VA 24015
Tax Nos. 1421624
Mr. Gary Fulsebakke, Pastor
525 Poplar Drive
LynvJlJe on the Lake
Hardy, VA 24101
Roanoke Avenue Baptist Church
2205 Roanoke Avenue
Roanoke, VA 24015
Joseph E. & Shelby J. Wells
170 Poplar Point Drive
Hardy, VA 24101
Lots 23 to 27
Tax Nos. 1421313 to 1421317
LANDOWNERS
i4Zi~60
IAzl&Tt
/,~. ~'
,,47.
J'~ 14,Z'I4nZi u
.0
J~ 119'0 o
i4~J~7
' 4
'~ ~ ~ee~,
The Roanoke Times
Ad Number: 1282378
Publisher's Fee: $136.90
CITY OF ROANOKE/DEPT. OF
PLANNING & COMMUNITY DEV
215 CHURCH AVE., SW, RM
ROANOKE, VA 24011
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, {the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/28/99 FULL RUN - Thursday
10/28/99 FULL RUN - Thursday
11/04/99 FULL RUN - Thursday
11/04/99 FULL RUN - Thursday
Witness, this 8th day of November 1999
(1979) as amended the Coun-
cil of the City of Roanoke Mil
hold a Pub~ Has,rig ~m~ Mon-
7:00 p.m., in tile~ Co~nctl
Chamber in th~ Municipal
I~uildlng, 215 Church Aveflue,
S.W., on the question of re,mn-
lng Dismct, to RS-3, Sln~'
Family ReskMrd~l ~, the
28 throu~ 32, yng In the Nm'-
and beating ~ Tax Nos.
1421318 ~ 142/322,
Inclusive.
pmfdas M k~Me~ n~y N~eM
(/282378)
' Au~ori zed
Signature
eoounty c,f
mon'.,;esl~.h/S[ate o, ~J LA~ ....
Sworn to and subscr;bed be:om t~e this ~
~~=~.~. W}~1¢~ my h~,nd and off.
My Commission Expires May 3% 2001
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: 1540) 853-2541
Fax: (540) 853-1145
November 1, 1999
File #51
SANDRA H. EAKIN
Deputy Cit5 Clerk
Mr. Carl S. Turner
P. O. Box 13184
Roanoke, Virginia 24101
Mr. and iMrs. Joseph E. Wells
170 Poplar Point Drive
Hardy, Virginia 24101
Dear Mr. Turner and Mr. and Mrs. Wells:
Pursuant to provisions of Resolution No. 25523 adopted b)) the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, November 15, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on your request that two tracts o f land lying
in the Norwich area of the City of Roanoke located at 2203 and 2209 Buford Avenue, S. W.,
identified as Lots 28 and 32, Official Tax Nos. 1421318-1421322, inclusive, be rezoned from LM,
Light Manufacturing District, to RS-3, Single Family Residential District.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance, and a
report of the City Planning Commission. Please review the documents and if you have questions,
you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to
the City Planning Commission report should be directed to the Department of Planning and
Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the November 15 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Mary F. Parke, CMC/AAE
City Clerk
MFP:lo
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (5401 853-1145
SANDRA H. EAKIN
Deputy Cily Clerk
November 1, 1999
File #51
Mr. and Mrs. Wallace Hines
Mr. and Mrs. Herman Wright
The Reverend Gary Fulsebakke
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, November 15, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Mr. and Mrs. Joseph E.
Wells and Mr. Carl S. Turner that two tracts of land lying in the Norwich area of the City of
Roanoke located at 2203 and 2209 Buford Avenue, S. W., identified as Lots 28 and 32, Official Tax
Nos. 1421318-1421322, inclusive, be rezoned from LM, Light Manufacturing District, to RS-3,
Single Family Residential District.
The City Planning Commission is recommending approval of the abovedescribed request for
rezoning.
This letter is provided for your information as an interested property owner and/or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Publish in The RoanokeTribune, once on Thursday, November 4, 1999
Send publisher's affidavit to: Send bill to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24001
853-1145 (Fax)
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011 853-1230 (fax)
N:\CKLOI~,D.WPD
Publish in The Roanoke Times, once on Thursday, October 28 and Thursday, November
4, 1999.
Send publisher's affidavit to: Send bill to:
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Roanoke, Virginia 24011
853-1145 (fax)
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011 853-1230 (fax)
N:\CKLOI~AD,WPD
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Monday, November 15, 1999, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from LM, Light
Manufacturing District, to RS-3, Single Family Residential District, the following property:
Two tracts of land, being Lots 28 through 32, lying in the Norwich area of the
City, inclusive, and bearing Official Tax Nos. 1421318 through 1421322,
inclusive.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 28th day of October ,, 19 99
Mary F. Parker, City Clerk.
H:',N OT 1CE~,NREZ-WELL S- 11 - 15-99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 14, 1999
File #55-353
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 6, 1999, Council Member Wyatt advised that it has come to her attention that
due to a policy decision, the CORTRAN and STAR transportation systems are not
permitted to cross jurisdictional lines; therefore, some citizens using the transportation
systems cannot reach their destinations. She requested that the matter be referred to the
Acting City Manager to determine if a reciprocal agreement can be reached allowing the
two transportation systems to cross jurisdictional lines.
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
C:kMyFil~\dcc6.wpd
t~ECEIVED
CiTY CLERKS OFFICE
'99 ~l]-3 A9:04
December 6, 1999
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Public Hearing for Conveyance of Real
Property to InSystems Technologies, Inc.
By Ord. No. 34248-050399 City Council previously approved the sale of a .013 acre
portion in fee simple and a 195 square foot air rights easement across a City-owned
parcel on Norfolk Avenue, identified by Tax Map No. 1010310, to InSystems
Technologies, Ltd., to allow construction of an addition to their building.
Renovation of the building has revealed that the end wall °fthe building is leaning, thus
creating a need for an additional three-foot strip (containing 130 square feet) of
property for the addition. Consideration for the additional property will be $2,525, which
is the same rate per square foot ($19.42) as the previous conveyance.
Due to construction and financing schedules, InSystems has requested that the
additional property be conveyed to them as quickly as possible, therefore I am
requesting that City Council schedule a public hearing on this matter for Monday,
December 20, 1999.
Respectfully submitted,
Ja~~D.~chi~
Acting City Manager
JDR/KBK/SEF
CC:
City Attorney
City Clerk
Director of Finance
Director of Utilities and Operations
Acting Budget Administrator
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
RECEivED
CI~Y C~ ~_:~.K~
'99 DEC-3 /~9:04
Office of the City Manager
December 3, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: Request to Schedule a Public Hearing - Report not on
City Council's Agenda
Although the need for the attached report was not received until this morning,
after the close of the December 6, 1999, Council meeting agenda, this is to request
Council's indulgence to consider the report on December 6. Representatives of
InSystems Technologies, Inc. have indicated a desire to correct, as soon as possible,
the amount of square footage of land being acquired from the City because of impact
on their bank financing.
Sincerely,
Ritchie
Acting City Manager
JDR:KBK:afm
Attachment
CC:
vl~aryiam M. Hackworth, City Attorney
F. Parker, City Clerk
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Sherman Stovall, Acting Budget Administrator
D. D. Daniels, Assistant to City Manger for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Edward Natt, Attorney
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke,vaus
Funding in the amount of $984,857 is needed in order to meet the
required local match. Funding in the amount of $979,805 was included in
the fiscal year 1999-2000 resource allocation plan adopted by City
Council. An additional $5,052 has been transferred to the Health
Department budget in order to meet the required local match (40.36% of
total cooperative budget).
The 1999-00 Health Department Budqet is based on approved funding as
follows:
a. State $1,455,324
b. Local Match $ 984,857
Services to be in contract include the following:
2.
3.
4.
5.
7.
8.
9.
10.
Communicable Disease Services
Child Health Services
Maternal Health Services
Family Planning Services
Environmental Health Services
Management and Support Services
Dental Health Services
Specialty Clinic Services
Other Public Health Services
a. Including Medicaid Nursing Home Screening
Public Health Service provided under local ordinance
a. Including Insect Control, Rodent Control,
Facilities and Grocery Store Delicatessens.
Swimming
III.
ISSUES
A. Services to citizens.
B. Funding.
C. Le.qa
CC:
IV. ALTERNATIVES
City Council authorize the Acting City Manager or his designee to execut~
the amendment to the contract, approved as to form by the City Attorney,
with the State Health Department as provided for in the Virginia Code.
1. Services to citizens would be continued.
2. Funding would be provided by the State and City.
3. Le,qa requirements would be met.
Do not authorize the City Manager or his designee to execute the
amendment to the contract with the State Health Department as provided
for in the Health Laws of Virginia.
Services to citizens could be discontinued by the State, and eligible
Roanoke City citizens would not receive health department
services.
2. Fundinq would not be made available by the State.
Le.qa requirements and compliance with the Virginia Code would
not be met.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and authorize the
Acting City Manager or his designee to execute the amendment to the contract,
approved as to form by the City Attorney, with the State Health Department as
provided for in the Virginia Code.
Respectfully Submitted,
Ja(t~s D. Ritchie
Acting City Manager
James Grisso, Director of Finance
William Hackworth, City Attorney
Glenn D. Radcliffe, Director of Human Development
Dr. Molly Rutledge, Director, Roanoke City Health Department
Sherman Stovall, Acting Budget Administrator
Attachment
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF HEALTH
STATEMENT OF AGREEMENT WITH ROANOKE CITY COUNCIL
(Board of Supervisor or City Council of County or City)
Under this agreement, which is created in satisfaction of the requirements of 5 32.1-31 of the Code
of Virginia (1950), as amended, the Virginia Department of Health, over the course of one fiscal year, will
pay an amount not to exceed $1,455,324 , from the state general fund in accordance with
appropriations by the General Assembly, and in like time frame, the ROANOKE CITY COUNCIL
(Board of Supervisors or City Council) will provide by appropriation and in equal quarterly payments a
sum ors 984,857 These joint funds will be distributed in timely installments, as services are
rendered in the operation of the Roanoke City_ Health Department, which shall perform public health
services to the Commonwealth as indicated in Attachment A(1.), and will perform services required by
local ordinances as indicated in Attachment A(2.). Payments from the local government are due on:
First Quarter August 16, 1999
Second Quarter November 18, 1999
Third Quarter February 17, 2000
Fourth Quarter May 16, 2000
The term of this agreement begins July 1. 1999. This agreement will be automatically extended on
a state fiscal year to year renewal basis under the terms and conditions of the original agreement unless
written notice of termination is provided by either party. Such written notice shall be given at least 60 days
prior to the beginning of the fiscal year in which the termination is to be effective. Any increase or decrease
in fimding allocation shall be made by an amendment to this agreement.
The parties agree that:
1. Under this agreement, as set forth in paragraphs A, B, C, and D below, the Commonwealth of
Virginia and the Xfirginia Department of Health shall be responsible for providing liability insurance
coverage and will provide legal defense for state-.employees of the local health department for acts
or occurrences arising from performance of activities conducted pursuant to state statutes and
regulations.
A. The responsibility of the Commonwealth and the Virginia Department of Health to
provide liability insurance coverage shall be limited to and governed by the Self-Insured
General Liability Plan for the Commonwealth of Virginia, established under ~ 2.1-526.8 of
the Code of Virginia. Such insurance coverage shall extend to the services specified in
Attachments A(1.) and A(2.), unless the locality has opted to provide coverage for the
employee under the Public Officials Liability Self-Insurance Plan, established under ~ 2.1-
526.8:1 of the Code or under a policy procured by the locality.
B. The Commonwealth and the Virginia Department of Health will be responsible for
providing legal defense for those acts or occurrences arising from the performance of those
services listed in Attachment A(1.), conducted in the performance oftbfis contract, as
provided for under the Code of Virginia and as provided for under the terms and conditions
of the Self-Insured General Liability Plan for the Commonwealth of Virginia.
LGA020 January 1999
C. Services listed in Attachment A(2.), any services performed pursuant to a local
ordinance, and any services authorized solely by Title 15.2 of the Code of Virginia, when
performed by a state employee, are herewith expressly excepted from any requirements of
legal defense or representation by the Attorney General or the Commonwealth. For
purposes of assuring the eligibility of a state employee performing such services for liability
coverage under the Self-Insured General Liability Plan of the Commonwealth of Virginia,
the Attorney General has approved, pursuant to ~ 2.1-121 of the Code of Virginia and the
Self-Insured General Liability Plan of the Commonwealth of Virginia, the legal
representation of said employee by the city or county attorney, and the ROANOKE
CITY COUNCIL (Board of Supervisors or City Council) hereby expressly agrees to
provide the legal defense or representation at its sole expense in such cases by its local
attorney.
D. In no event shall the Commonwealth or the Virginia Department of Health be
responsible for providing legal defense or insurance coverage for local government
employees.
2. Title to equipment purchased with funds appropriated by the local government and transferred
to the state, either as match for state dollars or as a purchase under appropriated funds expressly
allocated to support the activities of the local health department, will be retained by the
Commonwealth and will be entered into the XFtrginia Fixed Asset Accounting and Control System.
Local appropriations for equipment to be locally owned and controlled should not be remitted to
the Commonwealth, and the local government's procurement procedures shall apply in the
purchase. The locality assumes the responsibility to maintain the equipment and all records
thereon.
3. Amendments to or modifications of this contract must be agreed to in writing and signed by
both parties.
State Health Commissioner
Virginia Department of Health
Local authorizing officer
Title
Date
Approved as to form~
Date
(Office of the Attorney General)
Date
Attachments: Local Government Agreement, Attachment A(1.)
LGA020 January 1999
ROANOKE CITY
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
MEDICAL CARE SERVICES
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)
For Each Service Provided, Check Block for Highest Income Level Served
COMMUNICABLE DISEASE SERVICES A B C D E F
Childhood Immunizations X
As provided for in 312.1-46 X X X X X
Sexually transmitted disease sm:eening, diagnosis,
treatment, and surveillance X X X X X X
32.1-57
Tuberculosis control screening,
diagnosis, treatment, and surveillance
32.1-49 and 32.1-54 X X X X X X
CHILD HEALTH SERVICES A B C D E F
Children Specialty Services; diagnosis,
treatment, follow-up, and parent teaching
32.1-77, 32.1-89 and 32.1-90 X X X X X X
Screening for genetic traits and inborn errors
of metabolism, and provision of dietary
supplements '"' X X X X X X
332.1-65 and 32.1-69
Well child care up to age _ (enter year)
WIC
X X X X
EPSDT (Medicaid)
REVISED JUNE 1991
PAGE 1 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
MEDICAL CARE SERVICES CONTINUED
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)
For Each Service Provided, Check Block for Highest Income Level Served
MATERNAL HEALTH SERVICES A B C D E F
Prenatal and post partum care for Iow X X X X X
dsk and intermediate risk women X
32.1-77
Babycare Services X X X
WIC
X X X X
FAMILY PLANING SERVICES A B C D E F
Clinic services including drugs and X X X
contraceptive supplies X X X
Pregnancy testing and counseling X X X
X X X
REVISED JUNE 1991
PAGE 2 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
ENVIRONMENTAL HEALTH SERVICES
The following services performed in
accordance with the provisions of the
Code of Virginia, the regulation of the
Board of Health and/or VDH agreements
with other state or federal agencies. STATE
Ice cream/frozen desserts X
Investigation of communicable diseases X
Madnas X
Migrant labor camps X
Milk X
On-site sewage disposal (SHDR) X
Rabies control X
Restaurants X
Sanitary surveys X
Single home sewage discharge (VPDES) X
Toudst establishment inspection X
Water supply sanitation X
Wells X
Homes for adults X
Daycare centers X
Summer camps X
REVISED JUNE 1991
PAGE 3 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
OTHER PUBLIC HEALTH SERVICES
The following services performed in
accordance with the provisions of the Code of
Virginia, the regulations of the Board of Health
and/or the policies and procedures of the State
Department of Health
STATE
Medicaid Nursing Home Screening X
comprehensive Services Act X
Vital Records (Death Certificates) X
Early Intervention Services X
Other (List) CSA X
REVISED SEPTEMBER 1993
PAGE 4 OF 8 PAGES OF ATTACHMENTS
[] :
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
OPTIONAL PUBLIC HEALTH SERVICES
For Each Service Provided, Check Block for Highest Income Level Served
COMMUNICABLE DISEASE SERVICES A B C D E F
Foreign ~ravel Immunizations X X X X X X
Community Education X X X X X X
CHILD HEALTH SERVICES A B C D E F
Babycare Services X X X X
Sick child care
Blood lead level testing X X X X X X
School health services X X X X X X
'Outreach X X X X X X
Community education X X X X X X
Other.
MATERNAL HEALTH SERVICES A B C D E F
Funds for deliveries
Funds for special tests and drugs X X X X X
Diagnosis, treatment, and referral for X X X X X X
gynecological problems
Community Education X X X X X X
Outreach X X X X X X
FAMILY PLANNING SERVICES A B C D E F
Outreach X X X X X X
Community Education X X X X X X
Other.
REVISED JUNE 1991
PAGE 5 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
OPTIONAL PUBLIC HEALTH SERVICES
For Each Service Provided, Check Block for Highest Income Level Served
GENERAL MEDICAL SERVICES A B C D E F
Activities of Daily Living X X X X X X
Community Education X X X X X X
General Clinic Services
Home Health Services (skilled nursing and X X X X X X
therapy
****Limited to Veteran' s ~atients
Outreach X X X X X X
Occupational health services
Personal care
Pharmacy services X X X X
Hypertension screening, referral, and
counseling
Respite cam services
Other.
SPECIALTY CLINIC SERVICES (List) A B C D E F
DENTAL HEALTH SERVICES A B C D E F
Preventive Clinic Services - Children X X X X X X
Preventive Clinic Services - Prenatals X X X X
Restorative Clinic Services-Children X X X X X X
Community Education X X X X X X
Other.
REVISED JUNE 1991
PAGE 6 OF 8 PAGES OF ATTACHMENTS
[]
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
PUBLIC HEALTH SERVICES PROVIDED
UNDER LOCAL ORDINANCE
Neither the Code of Virginia nor AUTHO
Regulations of the Board of Health RITY
requires the following services to TO PROVIDE
be provided by the local health SERVICE
department IS LOCAL
ORDINANCE
Accident Prevention
Air Pollution
Bird Control
Employee Physicals
General Environmental X
Housing - BOCA & local building
codes
Insect control X
Noise
Plumbing
Radiological Health
Rodent Control X
Solid Waste X
Swimming facilities X
Weeds "
Smoking Ordinances
Radon
Other environmental servi~'.es: RETAIL X
FOOD
ENVIRONMENTAL NUISANCES X
REVISED JUNE 1991
PAGE 7 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
PUBLIC HEALTH SERVICES PROVIDED UNDER
LOCAL ORDINANCES OR CONTRACT WITH LOCAL GOVERNMENTS
For Each Service Provided, Check Block for Highest Income Level Sen, ed
A B C D E F
Employee physicals
Pdmary cam for inmates in local
jails or correctional institutions
Other medical sewices (List)
REVISED JUNE 1991
PAGE 8 OF 8 PAGES OF ATTACHMENTS