HomeMy WebLinkAboutCouncil Actions 11-01-99HUDSON
34540
ROANOKE CITY CO UNCIL
REGULAR SESSION
November 1, 1999
12:15p. m.
CITY COUNCIL CHAMBER
/1 GEND/t FOR THE COUNCIL
Call to Order--Roll Call.
bo
(Council Member Wyatt was absent).
City Manager briefing with regard to the GIS mapping system.
(40 minutes)
Received and filed.
File #159-294
City Manager briefing with regard to Project Impact. (10 minutes)
Received and filed.
File #188
The meeting was declared in recess at 1:00 p.m., to be reconvened at 2:00
p.m., in the City Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
November 1, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Robert Watts, Pastor,
Greene Memorial United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, November 4,
1999, at 7:00 p.m., and Saturday, November 6, 1999, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS:
Adopted Resolution No. 34540-110199 memorializing the late Dr. Noel C.
Taylor.
File 0132-367
A Resolution memorializing the late Reverend Ottawa R. Pullen.
Adopted Resolution No. 34541-110199.
File #367
A Proclamation declaring
Awareness Month.
File #3
the month of November, 1999 as Adoption
Recognition of Ms. Virginia Monganbarton, letter career, for her assistance to
a citizen in need. Mayor Bowers.
File #80-124
Recognition of Jesse Hall, Deputy Director of Finance, newly elected President
of the Virginia Government Finance Officers Association (VGFOA).
File #1-80
4
e
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of City Council held on Monday, August
2, 1999, and Monday, August 16, 1999; the special meetings of Council held
on Friday, August 6, 1999, and Wednesday, August 11, 1999.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
C-3
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss a special award, being the annual Citizen of the Year Award,
pursuant to Section 2.1-344 (A)(10), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File 11496 Meeting.
C-4 A communication from Mayor David A. Bowers with regard to the
financial status of the employee pension fund of the City of Roanoke.
Removed from the Consent Agenda for discussion. (See page 6)
5
C-5
A communication from Council Member William White, Sr.,
recommending appointment of a Transition Team to assist the City's newly
appointed City Manager, during the transition period.
RECOMMENDED ACTION: Concur in recommendation.
File #104
C-6
Qualification of Vernon M. Danielsen and Mark E. Feldmann as
members of the Roanoke Civic Center Commission for terms ending September
30, 2002.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #15-110-192 as recorded.
REGULAR AGENDA
C-4 A communication from Mayor David A. Bowers with regard to the
financial status of the employee pension fund of the City of Roanoke.
RECOMMENDED ACTION: Received and filed.
File #429
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
A report of the Roanoke City Schools with regard to evidences of
increased student performances. Dr. E. Wayne Hams, Superintendent.
Received and filed.
File 0467
6
4. PETITIONS AND COMMUNICATIONS:
a#
A communication from Mayor David A. Bowers and Council Member
William White Sr., with regard to a Roanoke Valley Travelers
Information Center at I-81 and Plantation Road.
Referred to the Legislative Committee for review.
File #20-137-336-398
5. REPORTS OF OFFICERS:
a. ACTING CITY MANAGER:
BRIEFINGS:
A report with regard to two awards received by the City of
Roanoke Parks and Recreation Department at the 45th Annual
Conference of the Virginia Recreation and Park Society held in
Richmond, Virginia.
Received and filed.
File 067-80
ITEMS RECOMMENDED FOR ACTION:
A report with regard to the Mounted Patrol Facility located at the
Roanoke Centre for Industry and Technology.
Adopted Ordinance Nos. 34542-110199 and 34543-110199.
(7-0)
File #5-60-207
7
o
A report recommending execution of Amendment No. 4 to a
Subgrant Agreement with the Roanoke Neighborhood
Development Corporation, dated November 1, 1997, for continued
funding to carry out eligible neighborhood revitalization activities
and to conduct program evaluation and implementation analysis
for future community development activities in the City.
Adopted Resolution No. 34544-110199. (7-0)
Council Member Swain requested a status report on the
RNDC Project.
File #434
A report recommending execution of Amendment No. 1 to the
City's contract with Lumsden Associates, P.C., for additional
engineering and design services for the Roanoke Centre for
Industry and Technology Infrastructure Project; and transfer of
funds in connection therewith.
Adopted Ordinance No. 34545-110199 and Resolution No.
34546-110199. (6-0) (Council Member Wyatt was out of the
Council Chamber)
File 060-207
Se
A report recommending execution #fa change order to the City's
contract with Ronald M. Martin & Associates, P. C., for additional
design services for the proposed Police Annex Building; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 34547-110199.
Member Wyatt was out of the Council
Resolution No. 34548-110199. (7-0)
File #5-60
(6-0) (Council
Chamber) and
o
A report recommending execution of Change Order No. 9 to the
City's contract with Danis Environmental Industries, Inc., for
upgrade and expansion of the Water Pollution Control Plant.
Adopted Ordinance No. 34549-110199. (7-0)
File #468
A report recommending acceptance of funds from the Virginia
Department of Fire Programs, in the amount of$124,239.00, for
procurement of materials and equipment for training and
development and fire suppression equipment; and appropriation of
funds in connection therewith.
Adopted Ordinance No. 34550-110199 and Resolution No.
34551-110199. (7-0)
File #60-70
A report with regard to the Cox Cable franchise with the City of
Roanoke.
Adopted Resolution No. 34552-110199. (7-0)
File #448
b. DIRECTOR OF FINANCE:
1. A financial report for the month of September, 1999.
Received and filed.
As a result of the potential closing of the Hotel Roanoke
Conference Center in January - April 2001, Mr. White
requested a response by the Director of Finance at the next
regular meeting of Council on the City's position as to any loss
of revenue and legal ramifications.
File #10-247
2. A report recommending appropriation of 1999 Bond funds.
Adopted Ordinance No. 34553-110199. (7-0)
File #53-60-217-467
6. REPORTS OF COMMITTEES: None.
9
7. UNFINISHED BUSINESS: None.
A report of the Acting City Manager transmitting a communication from
the Executive Director of the Roanoke Valley - Alleghany Regional
Commission, requesting the City's participation in regional water
discussions by appointment of City representatives to a policy committee
and a technical committee, was removed from the table. (The item was
tabled at the October 20, 1999, Council Meeting). Council Member
Hudson was appointed as the City's representative to the committee.
File #132-326-468
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
a#
An Ordinance establishing compensation for the City Manager for the
fiscal year beginning July 1, 1999; and providing for an emergency and
an effective date.
Adopted Ordinance No. 34539-110199. (7-0)
File #104
Ordinance No. 34532, on second reading, rezoning an approximately
0.35 acre tract of land located at 4416 Old Rocky Mount Road, S. W.,
identified as a portion of Official Tax No. 5470122, from RS-3, Single
Family Residential District, to C-1, Office District, subject to a certain
proffered condition.
Adopted Ordinance No. 34532-110199 on second reading. (7-0)
File #51
Ordinance No. 34533, on second reading, amending certain conditions
presently binding upon property located at 3230 Cove Road, N. W.,
which property was previously conditionally rezoned to C-2, General
Commercial District, pursuant to Ordinance No. 32865-040196.
Adopted Ordinance No. 34533-110199 on second reading. (7-0)
File 051
l0
do
Ordinance No. 34534, on second reading, authorizing and providing for
the lease by the City of five acres of City-owned property, along with a
right-of-way for an entrance road, in Fishbum Park to Blue Ridge Public
Television, subject to certain terms and conditions.
Adopted Ordinance No. 34534-110199 on second reading. (7-0)
File #67-373-401
eo
Ordinance No. 34535, on second reading, authorizing execution of a
deed granting a permanent easement across City-owned property located
in the Carvins Cove Watershed located in Roanoke County for use as an
access road by an adjoining property owner, upon certain terms and
conditions.
Adopted Ordinance No. 34535-110199 on second reading. (7-0)
File #28-468
Ordinance No. 34536, on second reading, authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 1360301, located on property adjacent to the
intersection of Brambleton Avenue and Overland Road, S. W., to Bell
Atlantic-Virginia, upon certain terms and conditions.
Adopted Ordinance No. 34536-110199 on second reading. (7-0)
File #20-28-386-468
Ordinance No. 34537, on second reading, authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 7230101, located at the Roanoke Centre for Industry
and Technology to Appalachian Power Company, upon certain terms and
conditions.
Adopted Ordinance No. 34537-110199 on second reading. (7-0)
File #28-29-207-468
9.MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Members Swain and Trout were appointed to serve
as City representatives to a committee to discuss a regional
economic development project in Montvale, Virginia.
File #207-450
0
Vice-Mayor Harris expressed appreciation to Council
Member Hudson for his work in chairing the City Manager
Search Committee.
File #104-132
®
Vice-Mayor Harris extended an apology to any citizen who
was offended, due to religious reasons, by his vote to change
the observance of Halloween from Sunday, October 31 to
Saturday, October 30, 1999.
Some members of Council spoke in support of the City
Manager meeting with his counterparts in the Roanoke Valley
on an annual basis for the purpose of submitting
recommendations to their respective governing bodies with
regard to holidays and/or religious observances on a regional
basis, with the involvement of major stakeholders in the
Roanoke Valley.
File #87-132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
12
10.
OTHER HEARING OF
MATTERS:
CITIZENS
UPON PUBLIC
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Aubrey Butler, 4833 Autumn Lane, N. W., and Mr. Douglas Woody,
4851 Autumn Lane, N. W., addressed Council in regard to the lack of
compliance with building and development regulations by a private
contractor, in connection with the construction of single-family homes on
Autumn Lane.
It was the consensus of Council that the matter would be referred to the
Acting City Manager for his personal attention, with a follow-up response
to Council.
File #32-66-200
It was the consensus of Council to hold public hearings on Monday,
November 15, 1999, at 7:00 p.m., and Monday, December 6, 1999, at 2:00
p.m., on the question of pay increases for the Mayor and Members of City
Council.
Prior to the public hearings, the City Attorney was requested to provide
the following information:
An explanation of the Code of Virginia (1950), as amended, which
establishes salaries for the Mayor and Members of Council;
2. A history of pay increases for the Mayor and Members of the
Roanoke City Council; and
3. A comparison of salaries of the Mayor and Members of Council with
other comparable jurisdictions.
File #132
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed Council in
connection with a decision to place a marker containing the words
"Historic Gainsboro" at McDowell Avenue and Gainsboro Road. She
advised that erroneous and incomplete information was provided to
Council and inquired as to the procedure for filing an appeal to a decision
of Council.
It was the consensus of Council that Ms. Bethel would place, in writing, the
alleged erroneous and incomplete information that was provided to
Council, and the City Attorney would provide advice in regard to an
appeal procedure.
File #2-107-178
Vice-Mayor Harris left the meeting prior to the Closed Meeting.
Council Member Trout left the meeting during the Closed Meeting.
CERTIFICATION OF CLOSED MEETING: (5-0)
Anna Wentworth was appointed as a member of the Roanoke Arts
Commission for a term ending June 30, 2002.
File #15-110-230
Sara Lee was appointed as a member of the Youth Services Citizen Board
to fill the unexpired term of Thomas Miller, ending May 31, 2002.
File #15-304
Harold H. Worrel, Sr., was appointed as a member of the War Memorial
Committee for a term ending June 30, 2000.
File 0110-518
Donald C. Harwood was reappointed as a member of the Architectural
Review Board for a term ending October 1, 2003.
File #15-110-249
14
Lynn D. Avis and Margaret Baker were reappointed as members of the
Industrial Development Authority of the City of Roanoke for terms ending
October 20, 2003.
File #15-110-207
November 1, 1999
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space on your 12:15 p.m. agenda for an approximate 40
minute briefing regarding GIS Mapping System.
Respectfully submitted,
Acting City Manager
JDR:KBK:afm
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
R
RECEIVED
CITY CLERF, S OFFICE
MEMO
OFFICE OF EMERGENCY SERVICES
DATE:
September 23, 1999
TO:
Mary Parker, City Clerk
CC:
James Ritchie, Actihg City Manager
George C. Snead, Public Safety Director
FROM:
~ Wanda Reed, Emergency Services Manager
SUBJECT:
City Council Briefing
Mr. Ritchie has requested that we reserve space for a briefing for City Council on Project Impact
at the 12:15 p. m. session on November 1. The briefing which will be approximately 7 - 10
minutes will be given by Maureen Castern, Project Impact Coordinator.
Please advise if you have questions or need additional information. Thank you for your assistance
in this matter.
MARY E PARKER~ CMC/AAE
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W,, Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-254~
Fax; (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 4, 1999
File #132-367
Mrs. Noel C. Taylor
2460 Grandin Road, S. W.
Roanoke, Virginia 24015
Dear Mrs. Taylor:
i am enclosing copy of Resolution No. 34540-110199 memorializing the late Dr. Noel C.
Taylor. The Members of Roanoke City Council and the citizens of the City of Roanoke
send their deepest regrets upon the passing of Dr. Taylor. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
IN THE COUNCIL O F THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34.540-110199.
A RESOLUTION memorializing the late Dr. Noel C. Taylor, minister, beloved mayor, civic
leader, and humanitarian.
WHEREAS, the members of Council have learned with sorrow of the passing of Dr. Noel
C. Taylor on October 29, 1999;
WHEREAS, Noel Calvin Taylor was bom on July 15, 1924, in the Moneta community of
Bedford County to the late Noel and Hattie Lee Murphy Taylor, and from his humble beginnings on
a farm, through his hard work, became an eloquent orator, an acclaimed and respected minister, a
community leader, and undefeated politician, and the longest serving mayor in the history of the City
of Roanoke;
WHEREAS, Noel C. Taylor was an Army veteran of World War II, a graduate of Bluefield
State College, a teacher, an elementary school principal, a graduate of Virginia Seminary and
College, earned a masters degree in religious education from New York University Graduate School,
a Doctor of Divinity degree from the Virginia Seminary and College, and he was awarded an
honorary Doctor of Law degree by Bluefield State College;
WHEREAS, Dr. Taylor came to Roanoke in 1961 to become minister at High Street Baptist
Church, where he was pastor for thirty-seven years, and was named pastor emeritus of that church;
WHEREAS, in 1967, Dr. Taylor became the first black president of the Roanoke Valley
Minister's Conference, and he was active in numerous church and denominational groups and
activities;
H:XMEASUR~Skr-nct.3
WHEREAS, in the 1960's, Dr. Taylor was instrumental in ending racial segregation of the
City's buses, lunch counters, schools, and other public facilities, and in his quiet, diplomatic style,
was a master of bringing people together and developing consensus;
WHEREAS, in 1970, Dr. Taylor became the first black to be elected to City Council, and
after being elected Vice-Mayor in 1974, was appointed on October 27, 1975, to fill the unexpired
term of Mayor Roy L. Webber, who died in office. Afterwards Dr. Taylor was elected to serve four
consecutive four-year terms as Mayor - - a total of twenty-two years on Council, seventeen of those
as Mayor;
WHEREAS, Dr. Taylor served the City tirelessly as Mayor, acting as an ex-officio member
of all of City Council's committees, and he shepherded the City through a period of intense
redevelopment, revitalization and expansion of its territory, during which time Roanoke was awarded
the All-America City designation three times;
WHEREAS, Dr. Taylor served his community in a myriad of ways, including service as a
member of the American Baptist Convention; the National Baptist Convention; the Lott Carey
Baptist Foreign Missions Convention; the Roanoke Valley Minister's Conference; the Baptist
Minister's Conference of Roanoke, Vinton, Salem and Vicinity; the Virginia College Board of
Trustees; Board of Directors of the American Red Cross; Board of Directors of Blue Cross and Blue
Shield of Southwestern Virginia; President of the Oppommities Industrialization Center of the
Roanoke Valley; member of the Virginia Baptist State Convention; Judicial Selection Commission
for the Western District of Virginia; Moderator of the Valley Baptist Association; member of the
Board of Directors of the Baptist Children's Home; Board of Directors of the Dominion Bank of
Virginia; Blue Ridge Mountains Council of the Boy Scouts of America; Board of Managers of the
Virginia Seminary; Board of Hunton YMCA; Virginia Coal Research and Development Advisory
Committee; President and Member of the Virginia Municipal League (VML), member of the
League's Executive Committee; Chairman of the VML Transportation Policy Committee; member
of the VML Task Force on Property Tax, Local Government Advisory Council's Committee on
Administration and Finance; the Advisory Board of the Central YWCA; and Virginia Tech Board
of Visitors.
WHEREAS, Dr. Taylor will always be remembered with affection as "Mr. Mayor" by all
who knew him and were touched by his many kindnesses.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council adopts this resolution as a means of recording its deepest regret and
sorrow at the passing of Dr. Noel C. Taylor, and extends to his wife, Barbara Smith Taylor, and his
two daughters, Deseree C. Taylor and Sabrina Taylor Law, and his many surviving family members,
the deepest sympathy of this Council.
2. The City Clerk is directed to forward an attested copy of this resolution to Dr.
Taylor's widow.
ATTEST:
City Clerk.
l:~r-nct. 3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34541-110199.
A RESOLUTION memorializing the late Reverend Ottawa R. Pullen.
WHEREAS, the members of Council have learned, with sorrow, of the passing on October
11, 1999, of Reverend Ottawa R. Pullen;
WHEREAS, Reverend Pullen was the former pastor of First Baptist Church of Elliston and
Blue Ridge Baptist Church of Blue Ridge;
WHEREAS, Reverend Pullen, a veteran of the United State Air Force, was also a long-time
member of the Golden Chorale Chorus, a singer with the Four Sounds, and lead singer for the
Aristocrats;
WHEREAS, Reverend Pullen, through his ministries and through his personal life, touched
and affected many other lives, and he was loved by members of his congregations and others in the
community; and
WHEREAS, this Council desires to take special note of his passing and to pay respect to the
memory of this religious leader.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Council adopts this means of recording its deepest regrets at the passing of the late
Reverend Ottawa R. Pullen and extends to Mrs. Evelyn Pullen, his wife of 58 years, and their
children, Reverend Ottawa R. Pullen, Jr., Earl Pullen, and Fran Pullen Regis, the sympathy of this
Council and that of the citizens of this City.
2. The City Clerk is directed to forward and attested copy of this resolution to Mrs.
Pullen.
ATTEST:
City Clerk.
11/01/19~9
04:14 $09-66?-?968
CLARA BARTON SCHCOL
PAGE
P. O2
NOU-Ol-1999 08:57 689 667 7968 97b
Given under our hands and the Seal of the City of Roanoke this first day of November
nineteen hundred and ninety-nine.
WttEREAS,
all children need love, support, security, and a place to call home,
where they are entitled to grow and to develop in a family that can
meet their needs; and
WHEREAS,
approximately 7000 children in the Commonwealth of Virginia live
away from their birth families in substitute care, and more than 1300
of these children cannot return to their birth families and need the
security and nurturing that a permanent family can provide; and
WHEREAS,
many families are able and willing to adopt waiting children;
however, many of the children wait longer to be placed because they
are minorities, older, or of a sibling group; and
WHE~S, the hope of our children lies in communicating their needs to the
local community.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim the month of November, 1999, throughout this great All-
America City, as
ADOPTION AWARENESS MONTH.
AITEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
E~T-Z¥-1999 0?:5? ROANOKE ,3]TY MANAGER i5488531i38 P.02.,02
On Tuesday, July 27, 1999, Ms. Virginia Monganbarton, was delivering mail on
Marshall Avenue, S. W. She entered a residence and was proceeding up a staircase
to a handicap resident's box when she heard a noise from inside the residence. Ms.
Monganbarton completed the delivery and was departing when she heard someone
call out for "HELP." After talking with the resident, she discovered that his
wheelchair was broken and he could not get to the phone or door.
She attempted to gain entry to the residence, but the doors and w/ndows were
closed and locked. Ms. Monganbarton subsequently told the resident that she was
leaving to get help, and went to summon local emergency personnel. She then
returned to the residence to stay with the individual until emergency personnel
amved.
The weather during that time of the summer was extremely hot with the
National Weather Service issuing heat advisories. The resident had been trapped in
his apartment since Sunday evening with all doors and windows seethed. His
wheelchair was damaged so extensively that he was unable to move to obtain food,
water, or help for himself.
The actions of Ms. Virginia Monganbarton reflect great citizenship and credit
upon herself.
TOTAL P.02
0CT-29-1999 09:56 154E~3531138 98X P.02
JAMES D. GRISSO
Director of Finance
October 1, !999
CITY OF ROANOKE
DEPARTMENT OF I~INANCE
215 Church Avenue, S.W., F. oom 461
R O. Sox 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
RECEIVED
CITY UL~,,..~ OFFiL, E
'99 OOT-1 P5:23
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
We would appreciate you Joining us in congratulating Jesse Hall, Deputy Director of
Finance, as the newly elected state president of the Virginia Government Finance
Officers Association (VGFOA). The annual conference was held (September 29 through
October 1, 1999) at our Hotel Roanoke Conference Center. As the president-elect, Jesse,
is the primary reason this annual conference was conducted in our City. Several of our
local leaders participated in the conference (Honorable Mayor Bowers, former City
Attorney, Will Dibling, and former Chief of Economic Development, Phil Sparks).
Jesse has been an active member of the VGFOA for more than twenty years and is the
fourth City of Roanoke finance official that has served as president of this state
organization. As you know, Jesse is a twenty-five year employee with our City, a
Certified Public Accountant with an MBA degree from VlrglniaTech. He currently serves
as one of your appointed representatives to the Roanoke Valley Detention Commission
and has provided siglatflcant financial leadership to ensure the successful completion
of the renovated juvenile Detention Home.
We congratulate Jesse upon his election and know that he will have a successful year
as President of the VGFOA.
Sincerely,
~es 'D. Grisso
Director of Finance
C:
James D. Rltchie, Acting City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Honorable Mayor and Members
of City Council
October 1, 1999
Page 2
C:
Robert H. Bird, Municipal Auditor
Wlllard N. Claytor,, Director Real Estate Valuation
The Honorable David C. Anderson, City Treasurer
The Honorable Donald S. Caldwell, Commonwealth's Attorney
The Honorable A. 'Bert' Crush, III, Clerk of the Circuit Court
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable George M. McMillan, City Sheriff
Diane S. Akers, Acting Assistant City Manager
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Director, Public Safety
Glenn B. Radcliffe, Director, Human Development
Robert If. Bengtson, Director, Public Works
Dana Long, Chief, Billings and Collections, and Staff
Joyce Sparks, Retirement Administrator, and Staff
Ann H. Allen, Manager of Accounting Services, and Staff
Leadership Team Members
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
August 2, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 2, 1999, at 12:15 p.m. the regular meeting hour, with Vice-Mayor C. Nelson
Harris presiding, pursuant to Rule 1, Reqular Meetings, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, Linda F. Wyatt,
W. Alvin Hudson, Jr., and Vice-Mayor C. Nelson Harris ....................................... 5.
ABSENT: Mayor David A. Bowers and Council Member William White, Sr.-2.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
VIRGINIA'S FIRST REGIONAL FACILITY AUTHORITY: The Acting City Manager
introduced a briefing on the progress of Virginia's First Regional Industrial Facility
Authority. He advised that regional commerce parks were identified during the New
Century Council visioning process a few years ago as a need for the entire region,
and establishment of multiple regional parks within the New Century Region became
a core objective of the study. He stated that in 1997, the Virginia Regional Industrial
Facilities Act was approved by the General Assembly and the concept of regional
parks became a reality under Virginia law allowing multiple jurisdictions in the New
Century Region to enter into agreement and to form industrial facilities authorities.
He added that Council Member James O. Trout and Phillip F. Sparks, Chief of
Economic Development, have represented the City of Roanoke on a study team and
attended monthly planning meetings since February 1998, along with
representatives from 16 other participating localities. He explained that the study
committee agreed to separate the formation of the Industrial Facilities Authority from
the proposed Commerce Park project and the City of Roanoke agreed to pay an
initial fee of $5,000.00 to participate in the Industrial Facility Authority. He stated that
the localities are now deciding whether or not to participate in the Commerce Park
development and an agreement is being negotiated between those localities desiring
to participate. He introduced David W. Rungren, Executive Director, New River
Valley Planning District Commission, who presented a briefing on the project.
Mr. Rungren advised that Virginia's First Industrial Facilities Authority was
created by 15 localities extending from Bland, to Wytheville, to Roanoke, Salem and
Roanoke County in terms of geography along the Fifth Planning District. He stated
that the Authority is separate from the project and was established in such a way so
as to create numerous projects. He further stated the 15 member jurisdictions
comprising Virginia's First Regional Industrial Facilities Authority is looking at sites
that can compare with those sites that can be found in eastern Virginia,
approximately 1100 acres are under public option, and the project is associated with
the New River Valley Airport. He advised that it is proposed to acquire
approximately 331 acres initially in Phase I of the project, with continuing options
on about 739 acres, construction of a mile of four lane entrance road into the site,
grading of about 40 acres of demonstration site to show soil and rock conditions,
planning for a 150 acre pad on the initial 280 acres with 20 aces graded; and
planning an adjacent 200 acre pad on the next site with 20 aces graded on the
existing county site. He stated that there would be two sites initially, a 150 acre site
and a 200 acre site, followed by planning and acquisition for up to six million gallons
a day of water and sewer capacity to the site. He advised that Virginia's First
Regional Industrial Facilities Authority has, as its mission, to provide regional
industrial facilities of a size and scope which member jurisdictions cannot
individually provide. He further advised that the General Assembly passed the
Regional Industrial Facilities Act in 1997; Pulaski County received about $160,000.00
in state and private funds to prepare the initial facility study which was completed
in December 1997; Virginia's First Authority was completed in December 1997;
Virginia's First Authority was created' on September 24, 1998, and 15 local
governments became operational in December; geotechnical analysis was
completed on the site south of the New River Valley Airport in November 1998;
$1.375 million was awarded by the state in April 1999 and the Commerce Park is one
of three grants awarded statewide; and initially, the target date for completion of the
agreement was August 17, 1999, however, an extension has been requested for an
additional 60 days.
Mr. Rungren stated that the site is located off Route 100 between the New
River Valley Airport and Dublin; 150,000 shares are being offered to 15 localities, for
a 10,000 share average in the initial offering, followed by a second offering to the
remaining localities, then offered to the host community and then to others as non-
voting. He further stated that the cost estimate is $2.75 per share including loan
payments for a guaranteed loan and a direct loan from rural development which
represents a little over $4 million, and after the first expiration of the guaranteed
loan, the amount will drop. He explained that the budget includes approximately
$6.9 million for development costs.
2
Regarding the revenue sharing plan, Mr. Rungren stated that the host locality
will retain real estate tax, and machinery and tools tax will be shared among
localities, with the host locality to retain five per cent of the machinery and tools tax,
Virginia's First Authority will retain one per cent of the machine and tools tax, and
participating localities will share the remaining machinery and tools tax based upon
share ownership.
Mr. Rungren advised that the advantages of the Commerce Park are:
a regional endeavor to achieve a major industrial site, unachieveable by a
single locality;
sharing costs make the project affordable to most members; and
could provide employment for technical/magnet school, NRCC and university
graduates.
Mr. Rungren presented the following status report in regard to participation
by Virginia localities:
Bland County - will not participate in the initial phase of the project
Craig County - has committed to 2000 shares
Giles County - has committed to participate but has not decided on the
number of shares
Montgomery/Pulaski County has committed to 10,000 shares
Roanoke County - undecided
Wythe County - has committed to 9,000 shares
City of Radford - has committed to 7,950 shares
City of Roanoke - undecided
City of Salem - undecided
Christiansburg - will not participate in Phase I of the project
Town of Dublin - will participate
3
Town of Narrows - will not participate
Town of Pearisburg - has committed to 2000 shares
Town of Pulaski - has committed to 7,273 shares
He advised that approximately 50,000 shares out of 150,000 shares have been
spoken for.
The Acting City Manager explained that it is anticipated that the matter will be
presented to Council for action within 30 days through a formal report and
recommendation.
Mr. Trout noted that it will take approximately ten years before a locality will
realize any dividends and the 10,000 shares will cost the City of Roanoke $27,500.00
annually.
At 12:50 p.m., the Vice-Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, August 2, 1999, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Vice-Mayor Harris presiding--
PRESENT: Council Members Carroll E. Swain, James O. Trout, Linda F. Wyatt,
W. Alvin Hudson, Jr. and Vice-Mayor C. Nelson Harris ....................................... 5.
ABSENT: Mayor David A. Bowers and Council Member William White, Sr.-2.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Jeff
Wilson, Pastor, West End United Methodist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Vice-Mayor Harris.
CONSENT AGENDA
The Vice-Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
4
ACTION:
ACTION:
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the Financial Planning Session of City
Council held on Saturday, March 20, 1999; the regular meetings of City
Council held on Monday, April 5, 1999, and Monday, April 19, 1999; the
meeting of the Roanoke City Council Personnel Committee held on
Wednesday, April 21, 1999; and the Public Interview of School Board
applicants held on Wednesday, April 21, 1999, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. Trout moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
COMMITTEES-COUNCIL: A communication from Vice-Mayor
C. Nelson Harris requesting that Council convene in a Closed Meeting
to discuss personnel matters relating to vacancies on various
authorities, boards, commissions and committees appointed by the
Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
5
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
POLICE DEPARTMENT-COMPLAINTS: A joint report of the Acting
City Manager and the City Attorney advising that on February 16, 1999,
Scoff Johnson appeared before Council in connection with arrests in
Wasena Park for solicitation to commit sodomy; and Mr. Johnson
contended that the police should not enforce the anti-solicitation law
because such activity results in selective enforcement against gay men,
was before Council.
It was further advised that according to the Police Department,
over the past several years, the Vice Bureau has received numerous
complaints from businesses in Valley View Mall and City parks
concerning men engaging in sexual activities in bathrooms and other
public areas; of the complaints, some concerned sexual propositioning
by adult men of adolescents; one included an individual who claimed
that he had been molested by a man while at Wasena Park; over the
past few years, several arrests have been made for misdemeanor
offenses including sexual' battery and indecent exposure; and
unfortunately, these arrests do not appear to have significantly deterred
public sex in the parks or bathrooms.
It was noted that working with the Commonwealth's Attorney's
Office, the Police Department undertook an investigation which
resulted in charges against 17 adult men for soliciting others to commit
sodomy, as defined in Virginia law; the department estimates that 27
hours were spent on the investigation; one additional charge has been
brought against a man for soliciting homosexual sex, and one
additional charge has been brought against a woman for soliciting
heterosexual sex; in each of the cases referenced above, the charges
were brought under State Code provisions, specifically, §18.2-29 of the
Code of Virginia (1950), as amended; and no City ordinances were
involved in the prosecutions.
It was explained that legal challenges have been brought by the
defendants in their criminal cases; these challenges include claims that
the State statute is unconstitutional and that the statute is being
unlawfully enforced; the local Circuit Court has rejected all of these
6
ACTION:
challenges; after the rulings upholding the statutes, some of the
defendants have entered pleas of nolo contendere, thereby
acknowledging guilt for purposes of criminal charges, and one of the
other defendants has been found guilty by a jury; several of those
defendants have appealed their convictions; and charges are pending
against the remaining defendants.
The Acting City Manager and the City Attorney submitted that the
judiciary is the appropriate agency for determining whether the statute
should be overturned; police investigation into sexual activities in
Wasena Park was based upon a clear concern for the appropriate use
of the City's parks; City parks are designed to provide a wholesome
and relaxing recreational area for citizens of all ages; and sexual
activity, including using park bathrooms for planning and soliciting sex,
has no place in such public areas.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
CITY EMPLOYEES-PERSONNEL DEPARTMENT-CULTURAL
SERVICES COMMITTEE-SCHOOLS-OATHS OF OFFICE-COMMITTEES:
The following reports of qualification were before Council:
I. B. Heinemann as a member of the Personnel and
Employment Practices Commission for a term ending
June 30, 2002;
Beverly A. James as a member of the Cultural Services
Committee for a term ending June 30, 2000; and
Charles W. Day and Brian J. Wishneff as Trustees of the
Roanoke City School Board for terms of three years, each,
commencing July 1, 1999 and ending June 30, 2002.
7
ACTION:
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. Trout moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TRAFFIC-COMPLAINTS: Mr. Kermit S. Shriver, 816 Riverland
Road, S. E., addressed road conditions in the vicinity of 816 Riverland
Road, S. E., and advised that within the last five years, four solid brick
columns have been damaged and the steel guard rail has been hit on
several occasions as the result of accidents that occurred between the
hours of 12:30 a.m. and 3:30 a.m. by drivers who were operating a
vehicle while under the influence of alcohol. He requested that the City
make the necessary improvements to Riverland Road to improve
driving conditions and to insure the safety of motorists and
pedestrians.
Without objection by Council, the Vice-Mayor advised that the
matter would be referred to the Acting City Manager for investigation
and report to Council.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
8
HOUSING/AUTHORITY: The Acting City Manager submitted a
written report advising that HOPE VI is a public housing rehabilitation
assistance program of the U. S. Department of Housing and Urban
Development (HUD); the Roanoke Redevelopment and Housing
Authority (RRHA) has received a $15.1 million HOPE VI grant for use in
rehabilitating and enhancing the Lincoln Terrace public housing
development; an environmental review must be completed before the
Housing Authority can draw any of the grant funds; the City of Roanoke
is designated as the "responsible entity" for conducting the review
under applicable environmental regulations, even though the grant
recipient is the RRHA; and the City may decline to conduct the review,
in which case the RRHA is required by applicable environmental
regulations to request that HUD assume the task.
Itwas further advised that the Housing Authority's HOPE VI grant
period began on January 11,1999, and ends on July 11,2003; the RRHA
has asked the City to procure a firm to conduct the review; the RRHA
will fund the costs of the review; should the City decline, HUD will
engage the U. S. Army Corps of Engineers for the review; however, due
to its current backlog of projects, a two-year or longer delay is expected
before the Army Corps of Engineers could perform the review; City staff
met on April 27 to assess the risks to the City if it agreed to the request
of the Housing Authority; the risks concern whether, by procuring the
environmental consultant, the City would take on any responsibility for
remediating any conditions revealed or exacerbated by the consultant
in performing the review; and City staff found the risks to be
manageable and acceptable and recommended to City management
that it consider moving forward with the RRHA request.
The Acting City Manager recommended that he, or his designee,
be authorized to procure environmental review services as requested
by the Roanoke Redevelopment and Housing Authority, contingent
upon successful negotiation and execution of an agreement with the
RRHA specifying the terms and conditions regarding payment
mechanisms, limitations of City risks and other necessary provisions,
to be approved as to form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
9
(#34414-080299) A RESOLUTION authorizing the City Manager to
obtain an environmental consultant to provide environmental review
services, as requested by the Roanoke Redevelopment and Housing
Authority (RRHA), in connection with the Lincoln Terrace HOPE VI
Project, upon certain terms and conditions; and to execute a contract
between the City and the RRHA in connection with such consultant's
services.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 131.)
Mr. Trout moved the adoption of Resolution No. 34414-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
BUDGET-GRANTS-YOUTH: The Acting City Manager submitted
a written report advising that Council authorized approval of the fiscal
year 1998-99 Annual Update to the Consolidated Plan pursuant to
Resolution No. 33873-051198 and appropriated funds pursuant to
Ordinance No. 33874-061598; the Southeast Community Center project
was approved to receive $120,000.00 during fiscal year 1998-99, to
allow for a collaborative community effort to provide a community
center in the southeast area of the City of Roanoke; anticipated lead
agencies were to be the Presbyterian Community Center and the Boys
and Girls Club; the Presbyterian Community Center also requested
$10,000.00 for the Family Transportation Assistance Program, which
funding was approved; and cooperation between the Presbyterian
Community Center, the Boys and Girls Club, and Roanoke City staff
has been ongoing to discuss the best use of CDBG funds.
It was further advised that the Office of Grants Compliance staff
recommended and received the City Administration's approval to follow
through with the recommendation of splitting the unspent $120,000.00
between the Presbyterian Community Center and the Boys and Girls
Clubs of Roanoke Valley; and Council approved an amendment to the
10
ACTION:
fiscal year 1998-99 Annual Update to the Consolidated Plan and
authorized execution of an agreement between the City of Roanoke and
the Boys and Girls Club of Roanoke Valley for $60,000.00, pursuant to
Resolution No. 34351-062199.
It was explained that the Presbyterian Community Center (PCC)
has entered into an agreement with the owner of the building located
at 1228 Jamison Avenue, S. E., to lease additional space in order to
expand its services; the Center is requesting that CDBG funds be used
for renovation costs of the additional space; program changes and
eligibility requirements made it difficult to use the $10,000.00 approved
for the Family Transportation Assistance Program, and the Office of
Grants Compliance recommended that these funds be used toward
renovation costs; the Presbyterian Community Center is ready to enter
into an Agreement for the use of the $60,000.00 and the $10,000.00, for
a total of $70,000.00 CDBG funds to be used for renovation costs; and
it is anticipated that these funds will leverage approximately
$179,779.00 in private funds.
The Acting City Manager recommended that he be authorized to
execute a CDBG Agreement with the Presbyterian Community Center
and any necessary amendments thereto, to be approved as to form by
the City Attorney; any such amendments shall be within the limits of the
funds appropriated by Council and for the purposes as set forth in the
Agreement for the project; and authorize the Director of Finance to
transfer $10,000.00 from Account No. 035-099-9938-5172, Family
Transportation Assistance, to Account No. 035-099-9937-5149,
($60,000.00) Southeast Youth Center Project, for a total cost of
$70,000.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. TrOut offered the following emergency budget ordinance:
(#34415-080299) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 132.)
Mr. Trout moved the adoption of Ordinance No. 34415-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
11
ACTION:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
Mr. Trout offered the following resolution:
(#34416-080299) A RESOLUTION authorizing the appropriate City
officials to enter into a Community Development Block Grant (CDBG)
Agreement, and any necessary amendments thereto, with the
Presbyterian Community Center, Inc., upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 62, page 133.)
Mr. Trout moved the adoption of Resolution No. 34416-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
HOUSING/AUTHORITY-GRANTS: The Acting City Manager
submitted a written report advising that historically, the Roanoke
Redevelopment and Housing Authority (RRHA) has administered a
variety of HOME programs for the City, including housing rehabilitation
and homebuyer assistance; Council authorized the RRHA's 1999-2000
HOME activities and funding as part of the Annual Update to the
Consolidated Plan (Annual Update) approved for submission to the
U. S. Department of Housing and Urban Development (HUD) on May 11,
1999, pursuant to Resolution No. 34281-051199; Council accepted the
1999-2000 HOME funds on June 21, 1999, pending receipt of the
approval letter from HUD, by adopting Resolution No. 34355-062199 and
Budget Ordinance No. 34354-062199; HUD approval of the Annual
Update is forthcoming; and the letter of approval is completing the
routine Congressional release process.
12
ACTION:
It was further advised that a total of $830,857.00 in HOME funds
has been budgeted for the RRHA's 1999-2000 HOME Agreement; an
additional $133,954.00 in Community Development Block Grant (CDBG)
funds for staffand other support costs directly attributable to delivering
the HOME activities is being budgeted under a separate CDBG
Agreement with the RRHA to be authorized by Council; HOME funds
require a 12.5 per cent match, which does not apply to "administrative"
funds; and match requirement for the Housing Authority contract will
be $63,988.00.
The Acting City Manager recommended that he be authorized to
execute the 1999-2000 HOME Agreement with the Roanoke
Redevelopment and Housing Authority, to be approved as to form by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34417-080299) A RESOLUTION authorizing the appropriate City
officials to enter into the 1999-2000 HOME Investment Partnership
(HOME) Program Agreement with the Roanoke Redevelopment and
Housing Authority, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 62, page 134.)
Mr. Trout moved the adoption of Resolution No. 34417-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
HOUSING/AUTHORITY-GRANTS: The Acting City Manager
submitted a written report advising that historically, the Roanoke
Redevelopment and Housing Authority (RRHA) has administered
numerous CDBG and HOME Investment Partnerships (HOME) activities
for the City, including housing rehabilitation and economic
development activities; Council authorized the RRHA's 1999-2000
13
ACTION:
CDBG activities and funding as a part of the Annual Update to the
Consolidated Plan (Annual Update) approved for submission to the
U. S. Department of Housing and Urban Development (HUD) on May 11,
1999, pursuant to Resolution No. 34281-051199; Council accepted the
1999-2000 CDBG funds on June 21, 1999, pending receipt of the
approval letter from HUD, by adopting Resolution No. 34349-062199 and
Budget Ordinance No. 34348-062199; HUD approval of the Annual
Update is forthcoming; and the letter of approval is completing the
routine Congressional release process.
It was further advised that a total of $739,513.00 in CDBG funds
has been budgeted for the Roanoke Redevelopment and Housing
Authority's 1999-2000 CDBG Agreement.
The Acting City Manager recommended that he be authorized to
execute the 1999-2000 CDBG Agreement with the Roanoke
Redevelopment and Housing Authority, to be approved as to form by
the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34418-080299) A RESOLUTION authorizing the appropriate City
officials to enter into the 1999-2000 Community Development Block
Grant (CDBG) Funding Administration Agreement with the Roanoke
Redevelopment and Housing Authority, upon certain terms and
conditions.
(For full text of Resolution, see Resolution Book No. 62, page 134.)
Mr. Trout moved the adoption of Resolution No. 34418-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ............. -. ......................................................... 0.
(Mayor Bowers and Council Member White were absent.)
14
Council Member Swain requested a report on costs incurred by
the City for the Gainsboro Professional Park.
BUDGET-VIRGINIA TRANSPORTATION MUSEUM: The Acting City
Manager submitted a written report advising that the Virginia Museum
of Transportation (VMT) submitted an application in January, 1998, to
the Virginia Department of Transportation (VDOT) for Enhancement
Program funds for renovations, additions and improvements to the
existing railside yard of the Museum's main facility; Council endorsed
the Museum's application at its meeting on January 20, 1998, pursuant
to Resolution No. 33708-012098; Enhancement Program funds, in the
amount of $386,000.00, were approved by VDOT in June, 1998, for the
Transportation Museum's project; all subsequent VDOT agreements
related to use of the funds are made with the City of Roanoke rather
than the Virginia Museum of Transportation; the 1994 Roanoke City
Bond Referendum included $813,000.00 for the Transportation Museum
to be matched dollar for dollar by the VMT; and enhancement program
funds obtained by the Transportation Museum serve as its match to
City bond funds.
It was further advised that VDOT forwarded a Project
Administration Agreement to the City of Roanoke in May, 1999, for
execution and the City Manager's authority to execute the agreement
was provided pursuant to Resolution No. 33708-012098 adopted on
January 20, 1998; the agreement includes the $386,000.00 allocated by
VDOT, for which a receivable account must now be established in the
same amount and the agreement developed between the Virginia
Museum of Transportation and the City allows the Museum to forward
invoices for its project exPenditures to the City, after which the City
invoices VDOT, VDOT pays the City's invoice, and the City then
reimburses the Transportation Museum.
The Acting City Manager recommended that Council appropriate
$386,000.00 to Account No. 008-052-9650, Virginia Museum of
Transportation; and establish a receivable account of $386,000.00 from
VDOT.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
15
ACTION:
(#34419-080299) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 135.)
Mr. Trout moved the adoption of Ordinance No. 34419-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
SEWERS AND STORM DRAINS: The Acting City Manager
submitted a written report advising that the Roanoke River Interceptor
Sewer Replacement project is part of the renovation and expansion of
joint use sewer facilities considered by Council at its meeting on
December 13, 1993; the Roanoke River Interceptor Sewer Replacement
project replaces the existing interceptor sewer from the Water Pollution
Control Plant to the Salem City limit; and the Agreement for Consultant
Services between the City of Roanoke and Black and Veatch is dated
October 10, 1994.
It was further advised that the Roanoke River Interceptor Sewer
Replacement project is currently under construction and is
approximately 75 per cent complete; the original agreement with Black
& Veatch provided for 18 months of construction administration and
inspection services; and proposed Amendment No. 4 will provide for an
additional six months of construction administration services at a rate
of $18,000.00 per month, on a total contract value of $108,000.00.
The Acting City Manager recommended that he be authorized to
execute Contract Amendment No. 4, in a form to be approved by the
City Attorney, with Black & Veatch, in the amount of $108,000.00, for an
additional six months of construction administration services, at a rate
of $18,000.00 per month; and transfer $108,000.00 from Roanoke River
Interceptor Sewer, Account No. 003-056-8484, to Roanoke River
Interceptor Sewer, Account No. 003-056-8469.
16
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34420-080299) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 4 to the City's contract with Black &
Veatch, for additional engineering services for the Roanoke River
Interceptor Sewer Replacement Project.
(For full text of Resolution, see Resolution Book No. 62, page 136.)
Mr. Trout moved the adoption of Resolution No. 34420-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
SEWERS AND STORM DRAINS: The Acting City Manager
submitted a written report advising that the Roanoke River Interceptor
Sewer Replacement project is part of the renovation and expansion of
joint use sewer facilities considered by Council at its meeting on
December 13, 1993; the Roanoke River Interceptor Sewer Replacement
project replaces the existing interceptor sewer from the Water Pollution
Control Plant to the Salem City limit; Contracts C, D, and E were
awarded to Casper Colosimo & Son, Inc., with a contract date of
March 16, 1998; and the contracts provide for replacement of the
existing Roanoke River interceptor from Wasena Park at Winchester
Street to the Salem City limit and represent a total of 20,245 feet (3.8
miles) of sewer replacement, which is 39.0 per cent of the total project
length of 51,870 feet (9.82 miles).
It was further advised that the project has progressed well to
date and is approximately 75 per cent complete with a scheduled
completion date of September 23, 1999; the proposed sewer crosses
under Norfolk Southern tracks at two locations, one crossing at the
railroad bridge over the Roanoke River west of Bridge Street and the
17
other crossing ata railroad bridge near Peters Creek; proposed Change
Order No. 5 will provide for tunnel grouting, at a total cost of
$34,980.90; and construction cost of the project (Contracts C, D, and E)
is estimated as follows:
Initial Contract
Change Order No. 1
Change Order No. 2
Change Order No. 3
Change Order No. 4
Proposed Change Order No. 5
$12,931,078.00
19,200.00
63,420.00
250,944.29
654,974.32
34,980.90
Total $13,954,597.51
Total Change Orders to date, including proposed Change Order
No. 5, are equivalent to 7.4 per cent of the initial agreement value.
1. Contract contingency fund statues:
Contingency $ 646,554.00
Mobile Home Relocations 400,000.00
Railroad Flagging and Construction 75,000.00
Change Order Nos. I through 4 ( 988,538.00)
Proposed Change Order No. 5 ( 34,981.00)
Available contingency after
this Change Order
$ 98,035.00
The proposed Change Order cost is appropriated between the
participating jurisdictions as follows:
City of Roanoke
City of Salem
Roanoke County
36.7% $ 12,837.99
33.7% 11,788.56
29.6% 10,354.35
Total $ 34,980.90
The Acting City Manager recommended that he be authorized to
execute Change Order No. 5, in a form to be approved by the City
Attorney, with Casper Colosimo & Son, Inc., in the amount of $34,980.90
and zero additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
18
ACTION:
Mr. Trout offered the following emergency ordinance:
(#34421-080299) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 5 to the City's contract with Casper
Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer
Replacement Contracts C, D & E; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 137.)
Mr. Trout moved the adoption of Ordinance No. 34421-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
BUDGET-FIRE DEPARTMENT-EMERGENCY MEDICAL SERVICES:
The Acting City Manager submitted a written report advising that on
July 6, 1998, Council authorized the City Manager to enter into a two-
year agreement to participate in a Level III Regional Response Team;
on July 13, 1998, the City Manager and the State Coordinator of
Emergency Services entered into the agreement, effective until June 30,
2000, unless terminated upon 30 days written notice by either party; the
agreement specifies that the City of Roanoke, as well as all
participating localities in a regional response team will receive "pass-
through funding" from the Virginia Department of Emergency Services
(VDES) to assist with the purchase of equipment, physicals, and
attendance at training programs necessary to comply with mandates
set by Federal OSHA and Virginia Department of Emergency Services
(VDES); and pass-through funding totaling $15,000.00 has been
received from VDES by the City of Roanoke and deposited in Revenue
Account No. 035-050-3222-3222.
It was explained that the City of Roanoke and the City of Salem
will coordinate purchase of equipment for the Hazardous Materials
Regional Response Team, in order to avoid duplication of expensive
equipment and allow for compatibility of equipment purchased; and
19
ACTION:
training classes are coordinated through hazardous materials officers
for the respective jurisdictions in conjunction with the Virginia
Department of Emergency Services.
The Acting City Manager recommended that Council accept the
Hazardous Materials Regional Response Team grant of $15,000.00; and
appropriate $15,000.00 under the Hazardous Response Materials
Response Team Grant (Account Nos. 035-050-3222-2035, 035-050-3222-
2110 and 035-050-3222-2044) and increase the revenue estimate by
$15,000.00, as follows:
$3,300.00
$8,000.00
$3,700.00
Other Equipment
Employee Physicals
Training and Development
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34422-080299) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 138.)
Mr. Trout moved the adoption of Ordinance No. 34422-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the fiscal year 1999 unaudited financial
report advising that General Fund revenues for fiscal year 1999 total
$172,462,547.00; collections exceeded the revenue estimate by 1.44 per
cent or $2,449,647.00; and total General Fund revenues increased 5.94
per cent over fiscal year 1998.
2O
It was further advised that General Fund expenditures and
encumbrances totaled $173,670,157.00; unencumbered appropriations
were $2,139,224.00 or 1.22 per cent of the General Fund budget; School
Fund revenues for fiscal year 1999 total $92,915,221.00; collections
exceeded the revenue estimate by 0.20 per cent or $189,086.00; school
expenditures and encumbrances totaled $94,135,784.00;
unencumbered appropriations were $895,502.00 or .85 per cent of the
School Fund budget; and the fiscal year 1999 year end designated fund
balances for Capital Maintenance and Equipment Replacement
(CMERP) for the General Fund and School Fund per the requirements
of Ordinance No. 26292 are as follows:
General Fund City Operations School Operations
Local Tax Revenues $ 2,081,350.00 $ 976,652.00
Over Estimate
Non-Local Tax Revenues · ( 608,355.00)
Under Estimate
Unobligated $ 2,139,225.00
Appropriations
School Fund
Revenues Over Estimate $ - $ 189,086.00
Unobligated - 895,502.00
Appropriations
Fund Balance Transfers
Reserve for Uninsured
Claims
Adjustment to Reserve
for Worker's Comp
Claims
CSA Program Settle-Up
Adjustment
Capital Maintenance and
Equipment Replace-
ment Funding
Available
$ (250,000.00) $
(8,194.00)
(38,810.00) (38,810.00)
$3,323,410.00 $2,091,856.00
The amounts shown above for fiscal year 1999 are unaudited and are
subject to change during the course of the City's annual external audit.
The Director of Finance advised that he looks forward to
prioritizing and recommending to Council the most critical maintenance
and equipment replacement needs during fiscal year 2000.
21
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Hudson moved that the year end designated fund balance,
with the exception of those funds identified for school operations, will
be placed in a special account pending review by Council; and, in the
event of an emergency, funding requests will be submitted by the
Acting City Manager to Council to be addressed on an individual basis.
The motion was seconded by Mr. Trout and adopted.
REPORTS OF COMMITTEES:
SEWERS AND STORM DRAINS: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for execution of a contract with Robinson Pipe Cleaning Company to
remove, transport and dispose of sludge from the lagoons at the Water
Pollution Control Plant, 1402 Bennington Street, S. E.; whereupon, he
recommended that Council approve the following actions:
Authorize the Acting City Manager to enter into a
contractual agreement, in a form to be approved by the
City Attorney, with Robinson Pipe Cleaning Company for
removal of sludge from the lagoons at the Water Pollution
Control Plant and properly dispose of a minimum of 10,000
dry tons of sludge in one year, at the unit price of $84.47
per dry ton, for a minimum contract amount of $844,700.00
and one year contract time, in accordance with contract
documents as prepared by the Office of City Engineer.
Authorize encumbrance of funding totaling $1,000,994.00
which is 11,850 dry tons; the additional 150 dry tons will
be funded from other accounts as approved by the
Director of Utilities and Operations.
Funding of $1,000,944.00 is available in Account No. 003-
056-3150-2010.
Reject all other bids received by the City.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
22
ACTION:
Mr. Swain offered the following emergency ordinance:
(#34423-080299) AN ORDINANCE accepting the bid of Robinson
Pipe Cleaning Company for furnishing all tools, labor, machinery and
material necessary to remove, transport and dispose of digested sludge
from the Water Pollution Control Plant, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; rejecting
all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 139.)
Mr. Swain moved the adoption of Ordinance No. 34423-080299.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 34406, amending proffers presently
binding upon 60.53 acres of land located between 1-581 and Franklin
Road, S. W., identified as Official Tax Nos. 1290105, 1290107, 1290108
and 1290171, to reflect changes in proffered conditions as shown in the
Second Amended Petition to Amend Proffers filed in the City Clerk's
Office on May 25, 1999, and as set forth in a report of the City Planning
Commission dated July 19, 1999, having previously been before the
Council for its first reading on Monday, July 19, 1999, read and adopted
on its first reading and laid over, was again before the body, Mr. Trout
offering the following for its second reading and final adoption:
23
ACTION:
(#34406-080299) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 129,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 62, page 126.)
Mr. Trout moved the adoption of Ordinance No. 34406-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
ZONING: Ordinance No. 34407, rezoning approximately 4.3 acres,
located generally on the north side of Kingsbury Circle and located
approximately 170 feet west of Franklin Road (U. S. 220) described as
a portion of Official Tax No. 1290107, be rezoned from C-2, General
Commercial District, to RPUD, Residential Planned Unit Development
District, subject to certain proffers contained in the Second Amended
Petition filed in the Office of the City Clerk on June 8, 1999, having
previously been before the Council for its first reading on Monday, July
19, 1999, read and adopted on its first reading and laid over, was again
before the body, Mr. Trout offering the following for its second reading
and final adoption:
(#34407-080299) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 129, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 128.)
Mr. Trout moved the adoption of Ordinance No. 34407-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
24
ACTION:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
ZONING: Ordinance No. 34408, rezoning a 56-acre tract of land
lying at the end of Read Mountain Road, N. E., identified as Official Tax
No. 7320101, from RA, Residential Agricultural District, to LM, Light
Manufacturing District, subject to certain proffers contained in a
petition filed in the City Clerk's Office on May 7, 1999, having previously
been before the Council for its first reading on Monday, July 19, 1999,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34408-080299 AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No.732, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 62, page 129.)
Mr. Trout moved the adoption of Ordinance No. 34408-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
PURCHASE/SALE OF PROPERTY-CITY PROPERTY: Ordinance
No. 34410, providing for the fee simple conveyance to Serenity Funeral
Home, LLC, of City-owned property, identified as Official Tax Nos.
2012705, 2012706 and 2012707, containing 0.293-acre, and located on
Gilmer Avenue, N. W., upon certain terms and conditions, having
previously been before the Council for its first reading on Monday,
July 19, 1999, read and adopted on its first reading and laid over, was
again before the body, Mr. Trout offering the following for its second
reading and final adoption:
25
ACTION:
(#34410-080299) AN ORDINANCE providing for the fee simple
conveyance to the Serenity Funeral Home, LLC, of City-owned property,
identified by Official Tax Map Nos. 2012705, 2012706 and 2012707,
containing 0.293-acre, and located on Gilmer Avenue, N. W., upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 62, page 130.)
Mr. Trout moved the adoption of Ordinance No. 34410-080299.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
WATER RESOURCES: Mr. Trout read the following
communication from the Acting City Manager to the Roanoke County
Administrator dated July 29, 1999:
"July 29, 1999
Mr. Elmer C. Hodge
County Administrator
County of Roanoke
P.O. Box 29800
5204 Bernard Drive
Roanoke, Virginia 24018-0798
Dear Elmer:
As discussed last night, I am disappointed by the content of the
letter dated July 28, 1999, from the Chairman of the Board of
Supervisors to City Council concerning the regional water discussions.
On several occasions, you and I have discussed an approach to come
26
up with alternatives to further regional cooperation in an area of water
supply. Of particular concern to me is the fact that we met on July 16,
1999, and agreed that we would ask Mr. Kiser with Roanoke City and
Mr. Robertson with Roanoke County to explore all options and report
back to us within the next month. Within the last two days, Mr. Kiser
reported several issues he and Mr. Robertson have identified which
may be mutually beneficial for the improvement of the contract between
the City and County, and I believed our plan was working very well.
I am at a loss to determine why the Chairman would write this
letter had you shared the general nature of our discussions with the
Board. You assured me last night that you had discussions with the
Board, but they would not listen in view of some of the statements two
members of City Council had made concerning their desire for the City
to be independent in water resources and the fact that the City is
looking at other options, in our meeting on July 16th, I indicated that it
is my intent to explore all feasible options, however, the regional
approach is a priority. You agreed that while our staff time, by
necessity, is concentrated on the water conservation emergency, we
intend to spend as much time as possible working on these issues and
that you and I would meet again as soon as Mr. Kiser and
Mr. Robertson reported back to us.
As stated above, after meeting with Mr. Kiser the past two days
I was very optimistic that he and Mr. Robertson had identified several
key issues on which we could continue our discussions. It truly
amazed me that the Board of Supervisors would take the position
stated in the letter if in fact they knew staff discussions were underway.
You stated last night that the Board was informed of these
discussions, but they chose not listen to your advice. I regret that they
apparently did not understand the depth of our discussions and that
the newspaper did not find it beneficial to print your report to the
Board.
Although I am greatly disappointed with this unfortunate turn of
events, it is my hope to regain the positive working relationship that we
have had in the past and that we continue to explore what was agreed
on for the sake of our citizens and governing bodies.
Sincerely yours,
S/James D. Ritchie
Acting City Manager"
27
Mr. Trout advised that Roanoke City Council does not micro
manage the City Manager's Office, it is clear that the Acting City
Manager and his staff have been working toward regional cooperation
with regard to water and the water supply issue and encouraged the
Acting City Manager to continue his efforts in addressing the water
situation.
The Acting City Manager advised that it was not his intent for the
above letter to the Roanoke County Administrator to become public;
however, it is extremely important that both short term and long term
solutions to the water situation be approached without indulging in
anything but good intentions to resolve the problem. He further
advised that when he was requested to serve as Acting City Manager,
he consulted with many people about those issues that the City would
be dealing with in the next six months and he was told by the Director
of Utilities and Operations that the most difficult issue that the City
would deal with during his time as Acting City Manager would be the
water situation. As a result of identifying that issue, he stated that he
talked with the Roanoke County Administrator regarding the water
situation long before the City reached the level of voluntary
conservation and several points ofagreementwere reached. He further
stated that the necessity of seeking both short term and long term
solutions were discussed in order for the respective staffs to
coordinate the necessary information for all possible solutions, and, as
a result, discussions took place by Roanoke City and Roanoke County
staffs regarding water connections and planning for connections, along
with long range options, and, to date, those discussions have been
fruitful. He added that Roanoke County has been most cooperative,
and the City is purchasing millions of gallons of water per day from
Roanoke County as a result of the water connections.
Since drafting the above referenced letter, Mr. Ritchie advised
that he and the Roanoke County Administrator have engaged in
conversations and they have agreed to renew their efforts with regard
to addressing the water shortage. He stated that there is great potential
for the two localities to make progress by working together and the end
result will be a water supply for the entire Roanoke Valley that is
reliable and safe. He advised of his commitment to ongoing water
negotiations, with progress reports to Council and to the Roanoke
County Board of Supervisors.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
28
RNDC: Charles A. Price, representing the Roanoke
Neighborhood Development Corporation, (RNDC), advised that RNDC
established itself as a community based organization formed by
citizens to work for citizens in the northwest section of the City,
specifically, with regard to the Henry Street project and to those areas
of the entire City where its expertise can be used. He stated that RNDC
worked with citizens to form a public/private partnership which was
established in order to receive input from all sectors of the City. He
further stated that RNDC has come a long way and looks to the future
with optimism, the organization was formed as a means of bridging all
areas of the City, and its work is not about just one issue but about
what has happened, what is happening, and what can happen, in the
future. He advised that RNDC was under the impression that a specific
item of interest would be on the City Council agenda today, but when
it was discovered that the item would be postponed until a later date,
they were not successful in notifying all persons of the delay, therefore,
some persons were present out of their interest regarding certain
improvements in northwest Roanoke.
At 3:18 p.m., the Vice-Mayor declared the meeting in recess.
At 3:35 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers and Council Member
White.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers and Council Member White were absent.)
29
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-CULTURAL SERVICES
COMMITTEE: The Vice-Mayor advised that the terms of office of
Thelma R. Holland and George A. Kegley as members of the Cultural
Services Committee expired on June 30, 1999, and called for
nominations to fill the vacancies.
Ms. Wyatt placed in nomination the names of Thelma R. Holland
and George A. Kegley.
There being no further nominations, Ms. Holland and Mr. Kegley
were reappointed as members of the Cultural Services Committee, for
terms ending June 30, 2000~ by the following vote:
FOR MS. HOLLAND AND MR. KEGLEY: Council Members Swain,
Trout, Wyatt, Hudson and Vice-Mayor Harris ................................... 5.
(Mayor Bowers and Council Member White were absent.)
OATHS OF OFFICE-COMMITTEES-CULTURAL SERVICES
COMMITTEE: The Vice-Mayor advised that there is a vacancy on the
Cultural Services Committee created by the resignation of William Lee,
and called for nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of Courtney A. Penn.
There being no further nominations, Mr. Penn was appointed as
a member of the Cultural Services Committee, for a term ending
June 30, 2000, by the following vote:
FOR MR. PENN: Council Members Swain, Trout, Wyatt, Hudson
and Vice-Mayor Harris ........ :- ........................................................ 5.
(Mayor Bowers and Council Member White were absent.)
OATHS OF OFFICE-COMMITTEES-CITY EMPLOYEES-
PERSONNEL DEPARTMENT: The Vice-Mayor advised that there is a
vacancy on the Personnel and Employment Practices Commission
created by the ineligibility of Lonice B. Coburn to serve another term,
and called for nominations to fill the vacancy.
Mr. Hudson placed in nomination the name of Edward L.
Crawford, Jr.
3O
There being no further nominations, Mr. Crawford was appointed
as a member of the Personnel and Employment Practices Commission,
for a term ending June 30, 2002, by the following vote:
ACTION:
FOR MR. CRAWFORD: Council Members Swain, Trout, Wyatt,
Hudson and Vice-Mayor Harris ......................................................5.
(Mayor Bowers and Council Member White were absent.)
ACTION:
Inasmuch as Mr. Crawford is not a resident of the City of
Roanoke, Mr. Hudson moved that the City residency requirement for
persons serving on authorities, boards, commissions and committees
appointed by the Council be waived in this specific instance. The
motion was seconded by Mr. Swain and adopted.
There being no further business, the Vice-Mayor declared the meeting
adjourned at 3:40 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
C. Nelson Harris
Vice-Mayor
31
SPECIAL SESSION ...... ROANOKE CITY COUNCIL
August 6, 1999
10:00 a.m.
The Council of the City of Roanoke met in special session on Friday, August 6,
1999, at 10:00 a.m., in the City Council Chamber, fourth floor, Municipal Building, 215
Church Avenue, S. W., City of Roanoke, with Vice-Mayor C. Nelson Harris presiding,
pursuant to Section 10, Meetings of Council, of the Charter of the City of Roanoke.
PRESENT: Council Members W. Alvin Hudson, Jr., Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt and Vice-Mayor C. Nelson Harris ........... 6.
ABSENT: Mayor David A. Bowers ........................................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
COUNCIL: The Vice-Mayor referred to the following communication calling
the special meeting of Council:
"August 5, 1999
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Re: Request for Special Meeting of Council on Friday, August 6, 1999
Dear Members of Council:
In accordance with the provisions of Section 10, Meetings of Council, of the Charter
of the City of Roanoke, I hereby call a Special Meeting of Council and provide you
with notice of that meeting. The Special Meeting is for the purpose of convening in
Closed Meeting to discuss specific legal matters requiring the provision of legal
advice by counsel, pursuant to Section 2.1-344 (A)(7), of the Code of Virginia (1950),
as amended.
The Special Meeting of Council will be held on Friday, August 6, 1999, at 10:00 a.m.,
in the City Council Chamber, 215 Church Avenue, S. W.
Sincerely,
SIC. Nelson Harris
Vice-Mayor
CNH:Io
pc:
James D. Ritchie, Sr., Acting City Manager
Diane S. Akers, Acting Assistant City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Willard N. Claytor, Director, Real Estate Valuation
Robert H. Bird, Municipal Auditor
Phillip F. Sparks, Chief, Economic Development
Charles M. Huffine, City Engineer
Mary F. Parker, City Clerk"
Mr. Trout moved that Council convene in a Closed Meeting to discuss specific
legal matters requiring the provision of legal advice by counsel, pursuant to Section
2.1-344 (A) (7) Code of Virginia (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt and Vice-Mayor
Harris ........................................................................................................... 6.
NAYS: None .......................................................................................... O.
(Mayor Bowers was absent.)
At 10:05 a.m., the Vice-Mayor declared the meeting in recess.
At 11:45 a.m., the special meeting reconvened in the City Council Chamber,
with all Members of the Council in attendance, except the Mayor, Vice-Mayor Harris
presiding.
2
COUNCIL: Mr. Swain moved that each Member of Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which any
Closed Meeting was convened were heard, discussed or considered by City Council.
The motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt and Vice-Mayor
Harris ......................................................... : .................................................. 6.
NAYS: None .......................................................................................... 0.
(Mayor Bowers was absent.)
There being no further business, the Vice-Mayor declared the meeting
adjourned at 11:47 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Vice-Mayor
3
SPECIAL SESSION ...... ROANOKE CITY COUNCIL
August 11, 1999
12:15 p.m.
The Council of the City of Roanoke met in special session on Wednesday,
August 11, 1999, at 12:15 p.m., in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor David A. Bowers
presiding, pursuant to Section 10, Meetings of Council, of the Charter of the City of
Roanoke.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; William X
Parsons, Assistant City Attorney; Jesse A. Hall, Deputy Director of Finance; and
Mary F. Parker, City Clerk.
The special meeting was opened with a prayer by Vice-Mayor C. Nelson Harris.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
COUNCIL-WATER RESOURCES: The Mayor referred to the following
communication calling the special meeting of Council.
"August11,1999
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Re: Reauest for Special Meetina of Council on Wednesday, Auqust 11,199,~
Dear Members of Council:
In accordance with the provisions of Section 10, Meetings of Council, of the Charter
of the City of Roanoke, I hereby call a Special Meeting of Council and provide you
with notice of that meeting. The Special Meeting is for the purpose of convening in
Closed Meeting to discuss specific legal matters requiring the provision of legal
advice by counsel, pursuant to Section 2.1-344 (A)(7), of the Code of Virginia (1950),
as amended.
The Special Meeting of Council will be held on Wednesday, August 11, 1999, at
12:15 p.m., in the City Council Chamber, 215 Church Avenue, S. W., City of Roanoke,
Virginia.
DAB:ec
Sincerely,
S/David A. Bowers
Mayor
pc:
James D. Ritchie, Sr., Acting City Manager
Diane S. Akers, Acting Assistant City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Willard N. Claytor, Director, Real Estate Valuation
Robert H. Bird, Municipal Auditor
Mary F. Parker, City Clerk"
Mr. Trout moved that Council convene in a Closed Meeting to discuss specific
legal matters requiring the provision of legal advice by counsel, pursuant to Section
2.1-344 (A) (7), Code of Virginia (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ................................................................................................ 7.
NAYS: None ....................................................................................... 0.
The Mayor declared the meeting in recess at 12:20 p.m.
The meeting reconvened at 1:30 p.m., in the City Council Chamber, 215
Church Avenue, S. W., City of Roanoke, with all Members of the Council in
attendance, Mayor Bowers presiding.
2
Mr. Harris moved that each member of Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted from open
meeting requirements under the Virginia Freedom of Information Act; and (2) only
such public business matters as were identified in any motion by which any Closed
Meeting was convened were heard, discussed or considered by City Council. The
motion was seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ................................................................................................ 7.
NAYS: None .................................................................................... -0.
The Mayor announced that officials of the City of Roanoke and the County of
Roanoke will hold a joint press conference on Wednesday, August 11, 1999, at 2:00
p.m., in the Conference Room at the Roanoke Regional Airport.
There being no further business, the Mayor declared the special meeting
adjourned at 1:35 p.m.
APPROVED
ATTEST:
Mary F, Parker
City Clerk
David A. Bowers
Mayor
*Bob L. Johnson, Chairman, Roanoke County Board of Supervisors, and David
A. Bowers, Mayor, City of Roanoke, signed the following joint statement at the
2:00 p.m., press conference:
"JOINT STATEMENT
The undersigned, with support of their respective governing bodies,
hereby agree in principle to the following items concerning the joint
use of water resources between the County of Roanoke and the City of
Roanoke.
* The 1979 contract will be modified by amendment ora new contract,
to eliminate any requirement that the City sell water to the County or
that the County purchase water from the City, retroactive to July 1,
1999. The County's final payment under the contract will be $1.6 million
to be paid during this fiscal year.
* The County guarantees that it will sell the City up to four million
gallons of water from the County water system per day, if requested,
once transmission capability is in place. This capacity is expected to
be available by September 1, 1999.
* The price for any water that is sold to either jurisdiction will be the
same $2,750 per million gallons. This figure will be recalculated
annually based on the consumer price index. The rate formula shall be
subject to reevaluation every five years.
* The County and City can transport up to three million gallons per
day of traded water through each other's water lines if desired by the
other party, subject to capacity.
* Each jurisdiction will have access to the other's surplus water, if
needed.
* The term of the amended or new contract will extend to June 30,
2019.
* Future improvements to the City and/or County water systems will
be jointly shared and funded based on their merits and negotiated
benefits.
* The final agreement will be presented for approval to both
government bodies in the near future.
SI Bob L. Johnson
Bob L. Johnson, Chairman
Board of Supervisors
Roanoke County
S/David A. Bowers
David A. Bowers, Mayor
City of Roanoke
August 11, 1999"
4
REGULAR WEEKLY SESSION ..... ROANOKE CITY COUNCIL
August 16, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
August 16, 1999, at 12:15 p.m., the regular meeting hour, with Mayor David A.
Bowers presiding, pursuant to Rule 1, Reqular Meetings, of Section 2-15, Rules of
Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt(arrived during the Closed Meeting), W. Alvin Hudson, Jr., Carroll E. Swain and
Mayor David A. Bowers .................................................................................. 6.
ABSENT: Vice-Mayor C. Nelson Harris ..................................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
CITY ATTORNEY-COUNCIL: A report of the City Attorney requesting a Closed
Meeting to consult with legal counsel on a matter of probable litigation, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. Hudson moved that Council concur in the request of the City Attorney to
convene in a Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Hudson, Swain and Mayor Bowers---5.
NAYS: None ......................................................................................... 0.
(Vice-Mayor Harris and Council Member Wyatt were absent.)
At 12:17 p.m., the Mayor declared the meeting in recess.
Council Member Wyatt arrived during the Closed Meeting.
At 1:00 p.m., the meeting reconvened in the Council Chamber, with Mayor
Bowers presiding, and all Members of the Council in attendance, with the exception
of Vice-Mayor Harris.
The Mayor advised that the Closed Meeting would reconvene at approximately
1:30 p.m., immediately following adjournment of the meeting of the Water Resources
Committee; whereupon, at 1:00 p.m., the Mayor declared the City Council meeting
in recess.
At 1:35 p.m., Council reconvened in a continuation of its Closed Meeting in the
City Council's Conference Room, pursuant to previous action taken by the Council,
to consult with legal counsel on a matter of probable litigation, pursuant to Section
2.1-344 (A)(7), Code of Virginia (1950), as amended.
The Mayor advised that the Closed Meeting would continue following
conclusion of the 2:00 p.m., Council meeting.
At 1:50 p;m., the Mayor declared the City Council meeting in recess until 2:00
p.m.
At 2:00 p.m., on Monday, August 16, 1999, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers ............ 6.
ABSENT: Vice-Mayor C. Nelson Harris .................................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William M. Hackworth, City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
Kenneth B. Wright, Pastor, First Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
2
ACTS OF ACKNOWLEDGMENT:
ACTS OF ACKNOWLEDGMENT-YOUTH: The Mayor advised that
the City of Roanoke has been welcomed by America's Promise as an
official partner in the nationwide movement, and Roanoke has been
congratulated for joining America's Promise as a Community of
Promise for being willing to provide individual youth, in need, with
access to the following basic promises of the initiative:
(1) Mentoring to increase the number of adults acting as
volunteer mentors with youth by 300 by December 2000;
(2) Protecting - to increase the number of children and youth with
access to safe places to recreate and socialize by 250 by
December 2000;
(3) Nurturing - to increase the number of children and youth with
access to affordable quality health care by 500 by December,
2000;
(4) Preparing - by increasing the number of youth with access to
internships or apprenticeships opportunities by 150 by
December 2000;
(5) Serving - by increasing the number of youth exposed to
volunteer opportunities by 300 by December 2000.
The Mayor advised that America's Promise was launched by
General Colin L. Powell at the historic President's Summit for
America's Future in Philadelphia two years ago. He called attention to
a group of Roanoke Valley citizens who have been working over the
past year to develop America's Promise in Roanoke, with a summit
which is scheduled to be held later this year.
Dr. Elizabeth Lee, Member, Roanoke's America's Promise
Committee, presented each Member of Council with a "little red
wagon," which is the symbol of America's Promise and its commitment
to youth.
3
ACTION:
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for a Closed Meeting to discuss
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, May 3, and Monday, May 17, 1999; the special meetings of
Council held on Monday, May 3, 1999, and Tuesday, May 11, 1999; and
meetings of the Roanoke City Council Personnel Committee held on
Tuesday, May 4, 1999, and Wednesday, May 5, 1999, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in a Closed Meeting to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in a Closed Meeting to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
4
ACTION:
ACTION:
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
TAXES-COMMUNICATIONS DEPARTMENT-TELEPHONE
COMPANIES-TELEPHONE EQUIPMENT: A report of the Director of
Finance in response to an inquiry by Council Member Trout with regard
to the Public Right-of-Way Use Fee adopted by Council on March 1,
1999, was before Council.
Mr. White moved that the report be removed from the Consent
Agenda for further discussion. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
(See page 7.)
COMMITTEES-HOUSING/AUTHORITY: A communication from
The Reverend Charles T. Green tendering his resignation as a member
of the Fair Housing Board, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
5
ACTION:
ACTION:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
COMMITTEES-HUMAN DEVELOPMENT COMMITTEE: A
communication from Harold P. Kyle tendering his resignation as a
member of the Human Services Committee, effective immediately, was
before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers .................. ~ ......................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
COMMITTEES-BLUE RIDGE COMMUNITY SERVICES: A
communication from Rita J. Gliniecki tendering her resignation as a
member at large of the Blue Ridge Community Services Board of
Directors, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
6
ACTION:
CULTURAL SERVICES COMMITTEE-HUMAN DEVELOPMENT
COMMITTEE-SCHOOLS-FIFTH PLANNING DISTRICT COMMISSION-
OATHS OF OFFICE-COMMITTEES: The following reports of
qualification were before Council:
Frank J. Eastburn as a member of the Cultural Services
Committee for a term ending June 30, 2000;
Evelyn F. Board as a member of the Human Services
Committee for a term .ending June 30, 2000;
Audrey M. Wheaton as a member of the Virginia Western
Community College Board for a term ending June 30,
2003; and
Sherman A. Holland as a member of the Roanoke Valley
Area Metropolitan Planning Organization fora term ending
June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ............. -. ......................................................... 0.
(Vice-Mayor Harris was absent.)
REGULAR AGENDA
TAXES-COMMUNICATIONS DEPARTMENT-TELEPHONE
COMPANIES-TELEPHONE EQUIPMENT: The Director of Finance
submitted a written report in response to an inquiry by Council Member
Trout regarding the Public Right-of-Way Use Fee adopted by Council on
March 1, 1999, advising that in January 1996, Congress passed the
Telecommunications Act of 1996, which was signed into law in
February 1996 to remove regulatory barriers and to encourage new
businesses among all types of communication companies.
7
ACTION:
It was further advised that after passage of the Act, disputes
arose among the Virginia Department of Transportation (VDOT),
telecommunications carriers, and localities as to what charges or
compensation localities could impose on telecommunications carriers
for use of the rights-of-way within localities or VDOT's right-of-way;
consequently, the 1998 Virginia General Assembly addressed the
issues of compensation that localities and VDOT could impose on
telecommunications carriers for the use of rights-of-way; the legislation
provided that effective July 1, 1998, a Public Rights-of-Way Use Fee
could be imposed; and the General Assembly decided that instead of
imposing fees or charges on the telecommunications carriers
themselves, the local exchange carriers for each locality would assess
and collect the fee from each customer who has an access line.
It was explained that Council adopted the Public Right-of-Way
Use Fee on March 1, 1999; the Public Right-of-Way Use Fee took the
place of previously adopted franchise fee agreements with
telecommunications carriers; the Public Rights-of-Way Use Fee rate is
$0.50 from July 1, 1999 through June 30, 2000 per affected access line
per month; Council's adoption of the Public Rights-of-Way Use Fee
provided for compliance with Virginia Law; and additional funding from
the fee was allocated to street paving to help offset additional costs
associated with diminished pavement life due to utility cuts.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
POLICE DEPARTMENT-COMPLAINTS: Mr. Eric Minor, 819 - 7th
Street, N. W., addressed Council in connection with alleged issues of
unfair and biased treatment by the Roanoke City Police Department. He
stated that he has been labeled as a criminal and asked that Council
intervene on his behalf. He advised that he has discussed his concerns
with the Director of Public Safety and the Police Chief, but he does not
believe that his concerns were understood, and the problem has
continued to escalate.
Martin D. Jeffrey, President, Roanoke Chapter, N.A.A.C.P., spoke
with regard to Mr. Minor's concerns and referred to a letter which was
forwarded to Council from the Executive Board of the Roanoke Chapter,
8
N.A.A.C.P. outlining specific concerns based upon complaints that have
been received over the last six to eight months which indicate that
there are certain serious issues that remain unresolved in respect to
the Roanoke City Police Department. He stated that a meeting will be
held with the Chief of Police to discuss certain concerns based upon
complaints that have been filed with the Roanoke Chapter, N. A. A. C. P.
He stated that the N.A.A.C.P. supports qualified and well paid law
enforcement personnel that is accountable for its actions. He added
that he has personally witnessed some of the concerns alluded to by
Mr. Minor, these problems require more effort than a simple referral to
a City official, and the Roanoke Branch N.A.A.C.P. will be looking for
complete Councilmanic and City administration support to resolve the
issue.
The Reverend Carl T. Tinsley, 2647 Springhill Drive, N. W.,
suggested appointment of a citizens advisory committee to address
issues relating to the Police Department.
Following discussion, it was the consensus of Council that the
matter would be referred to the Acting City Manager for report to
Council.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$192,071.00 from the .1999-2000 Capital Maintenance and
Equipment Replacement Fund to fund site-based
instructional technology requests, site-based audio-visual
equipment, shuffle simulator software for the Addison
Aerospace Middle School, and facility maintenance
requirements.
$7,500.00 for the Thurman Foundation for Children grant
to support activities of the Partners for Success program,
which is designated to encourage college preparation of
eighth grade students who show academic promise but
would be unlikely to consider advanced studies without
intervention; and this continuing grant will be funded with
a contribution.
9
ACTION:
$24,375.00 for capital funds from the State Construction
Grant which will be used to finance architectural and
engineering design services for school capital projects to
be completed by fiscal year 2002; and the additional
appropriation request represents additional construction
funds transmitted to the Roanoke City Schools.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34424-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 School and School Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 140.)
Mr. Trout moved the adoption of Ordinance No. 34424-081699.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BONDS-SCHOOLS: A communication from the Roanoke City
School Board requesting adoption of a resolution in support of the
issuance of General Obligation School Bonds, in connection with
capital improvements and additions to the Roanoke Valley Governor's
School, at an estimated cost of $3,250,000.00; and Council will be
requested to conduct public hearings and perform any other procedural
matters that may be required for participation in the VPSA bond issue,
was before the body.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
10
ACTION:
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following resolution:
(#34425-081699) A RESOLUTION authorizing and directing the
City Manager to file an application with the Virginia Public School
Authority seeking bond financing, in an amount not to exceed
$3,250,000.00, to finance certain capital improvements in connection
with the Roanoke Valley Governor's School, previously approved by the
Council at its May 17, 1999, meeting.
(For full text of Resolution, see Resolution Book No. 62, page 142.)
Mr. Trout moved the adoption of Resolution No. 34425-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BONDS-SCHOOLS: A communication from the Roanoke City
School Board requesting adoption of a resolution in support of the
issuance of General Obligation School Bonds, in connection with
capital improvements to Hurt Park Elementary School, at an estimated
cost not to exceed $1,250,000.00; and Council will be requested to
conduct public hearings and. perform any other procedural matters that
may be required for participation in the VPSA bond issue, was before
the body.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Swain offered the following resolution:
11
ACTION:
(#34426-081699) A RESOLUTION authorizing and directing the
City Manager to file an application with the Virginia Public School
Authority seeking interest rate subsidy bond financing, in an amount
not to exceed $1,250,000.00, to finance certain capital improvements
in connection with Hurt Park Elementary School, previously approved
by the Council at its November 16, 1998, meeting.
(For full text of Resolution, see Resolution Book No. 62, page 143.)
Mr. Swain moved the adoption of Resolution No. 34426-081699.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-DRUGS/SUBSTANCE ABUSE-COMMONWEALTH'S
ATTORNEY: A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, recommending acceptance of funds for the
Drug Prosecutor program and advising that Federal funding was made
available to the Commonwealth of Virginia to be used for the
development of several Multi-Jurisdictional Special Drug Prosecutors
statewide; the Commonwealth's Attorneys of Craig County, Franklin
County, Roanoke County, and the Cities of Roanoke and Salem applied
on October 9, 1987, to the Commonwealth's Attorney's Services
Council, the State agency responsible for administration of the grant
money to fund a Multi-Jurisdictional Special Drug Prosecutor; and
Council accepted the Multi-Jurisdictional Special Drug Prosecutor
Grant in April, 1988, and a full-time Special Drug Prosecutor was hired
in July, 1988, was before the body.
It was further advised that on April 15, 1994, the
Commonwealth's Attorneys' Services Council notified the Roanoke City
Commonwealth's Attorney's Office that legislation approved by the
General Assembly allowed funds for the Drug Prosecutor's Office to be
transferred from the Department of Criminal Justice Services and the
Commonwealth's Attorneys' Services Council to the Compensation
Board; on April 29, 1999, the Compensation Board approved funds for
the Drug Prosecutor's Office for the period July 1, 1999, through
12
ACTION:
June 30, 2000, in the amount of $90,963.00, for staff salaries and office
expenses; and total cost of operating the Drug Prosecutor's Office is
$103,523.00, with a local share cost of $12,560.00.
The Commonwealth's Attorney recommended that Council
accept funding, in the amount of $90,963.00, from the Compensation
Board and the use of $12,560.00 in local funds from the Drug
Prosecutor's Office; authorize the Acting City Manager to execute all
appropriate documents to obtain funding for the Drug Prosecutor's
Office from the Compensation Board; and appropriate funds totaling
$103,523.00.
A report of the Acting City Manager recommending that Council
concur in the recommendation of the Commonwealth's Attorney, was
also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34427-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 144.)
Mr. Trout moved the adoption of Ordinance No. 34427-081699.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson and
Swain ........................................................................................ 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers abstained from voting and Vice-Mayor Harris was
absent.)
Mr. Trout offered the following resolution:
13
ACTION:
(#34428-081699) A RESOLUTION authorizing the acceptance of
funding for the Drug Prosecutor's Office by the Compensation Board
of the Commonwealth of Virginia and authorizing the acceptance,
execution and filing of all appropriate documents to obtain such funds.
(For full text of Resolution, See Resolution Book No. 62, page 146.)
Mr. Trout moved the adoption of Resolution No. 34428-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson and
Swain ......................................................................................... 5.
NAYS: None ....................................................................... 0.
(Mayor Bowers abstained from voting and Vice-Mayor Harris was
absent.)
BUDGET-COMMONWEALTH'S ATTORNEY: A communication
from the Honorable Donald S. Caldwell, Commonwealth's Attorney,
recommending appropriation of cash assets forfeited to the Office of
Roanoke City Commonwealth's Attorney, advising that in an effort to
better fund law enforcement efforts to fight crime, particularly drug
crime, in 1986, the Federal' government adopted a system of asset
forfeiture whereby forfeited assets, under certain conditions, could be
returned to local law enforcement agencies, police and prosecutors, for
use in their fight against crime; in July, 1991, the Virginia asset
forfeiture statute, which generally is patterned after the Federal statute,
took effect providing that forfeited criminal assets may be returned to
local police and prosecutors for use in the fight against crime; and in
August, 1991, a grant fund account for cash assets forfeited to the
Office of the Commonwealth's Attorney was established with an
appropriation of $25,000.00, was before Council.
It was further advised that since August, 1991, the Office of
Commonwealth's Attorney has expended the $25,000.00 originally
appropriated, and periodically receives additional funds from the
state's asset sharing program; grant requirements provide that these
funds be placed in an interest bearing account and that interest earned
be used in accordance with program guidelines; revenues collected
through June 30, 1999, for the grant totals $114,499.00 and were
recorded in Accounts 035-035-1234-7107 and 035-035-1234-7275;
14
ACTION:
current revenue estimate is $86,506.00; and funding received in excess
of the estimated revenue totals $27,993.00 and needs to be
appropriated.
The Commonwealth's Attorney recommended that Council
appropriate $27,993.00 to the following grant fund accounts:
Administrative Supplies
Expendable Equipment
(<SS00.00)
Training & Development
ClS - Personal Computer
Rental/Maintenance
Expendable Equipment
(>$s0o.oo)
Total
035-026-5140-2030
035-026-5140-2035
035-026-5140-2044
035-026-5140-7007
035-026-5140-9005
$12,993.00
3,000.00
3,000.00
5,000.00
4~000.00
$27,993.00
Increase the revenue estimate for Grant Fund Account No. 035-035-
1234-7107 by $22,407.00, and Grant Fund Revenue Account No. 035-
035-1234-7275 by $5,586.00.
A report of the Acting City Manager recommending that Council
concur in the recommendation of the Commonwealth's Attorney, was
also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34429-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 147.)
Mr. Hudson moved the adoption of Ordinance No. 34429-081699.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson and
Swain ......................................................................................... 5.
NAYS: None ....................................................................... 0.
15
(Mayor Bowers abstained from voting and Vice-Mayor Harris was
absent.)
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
HOUSING/AUTHORITY-HIGHER EDUCATION CENTER-
DOWNTOWN NORTH-RNDC-HENRY STREET REVIVAL COMMITTEE:
The Acting City Manager submitted a written report advising that three
major projects initiated in the Greater Gainsboro area, bordered by
Wells Avenue, Jefferson Street, Shenandoah Avenue, and Gainsboro
Road, have requested substantial financial and other assistance from
the City, which projects include:
The RNDC Project, an effort by the Roanoke Neighborhood
Development Corporation (RNDC) to revitalize Henry
Street by constructing the Crew Suites office building, the
Caboose convenience store and open plaza space.
The Higher Education Center (GOB North), which seeks to
combine the capabilities of several institutions of higher
learning to provide post-secondary educational
opportunities not presently available within the City.
Shenandoah Crossing (GOB South), the Roanoke
Redevelopment and Housing Authority (RRHA) effort to
convert a former Norfolk Southern office building into 86
market-rate apartments.
It was further advised that coordination of the three projects is
essential, given their common need for public infrastructure
improvements and parking requirements; cost estimates and financial
strategies were needed, especially considering the demand for public
investment in schools, parks, Victory Stadium, economic development,
museums, an IMAX theater and other multi-million-dollar public
projects such as Lincoln 2000; and Council appointed the Downtown
North Task Force at its May 5, 1999, budget study session to assist the
Acting City Manager in developing recommendations regarding
16
infrastructure, public financing, timing of projects and related matters
concerning the three major projects constituting the initial Greater
Gainsboro Area Project.
It was explained that over 30 meetings were conducted by staff
and interested third parties since Council created the Task Force; the
Task Force has met three times, most recently on July 27; and major
project representatives have detailed the assistance requested from the
City during the meetings, which include the following:
RNDC requested the City to provide $600,000.00 as a
capital equity contribution toward the construction of the
Crew suites office/rental building, to rent 30,000 of the
50,000 square feet of office space in the building at $14
per square foot, and to finance and construct all public
infrastructure outside the footprint of the building,
including curbs, gutters and sidewalks, lighting and other
streetscaping, decorative surfacing for the plaza area, and
parking; RNDC expressed an expectation that it would
control the parking, including retention of program income
realized from its operation; RNDC indicated that the
$600,000.00 equity from the City is required to obtain
approval for approximately $5 million in bank financing for
the construction of Crew Suites; the project is dependent
upon the RRHA transferring at no cost to RNDC the
property surrounding, adjacent to and on which Crew
Suites would be constructed; and this property was
originally purchased on behalf of the City with Community
Development Block Grant (CDBG) funds.
The Higher Education Center requested the City to provide
public infrastructure, including curbs, gutters and
sidewalks, lighting and other streetscaping and
approximately 600 evening and 200 day parking spaces,
with free parking to* be available to students; and in
providing parking, the Center requested that the City
grade the area adjacent to the building since it lies at what
is to be the main entrance.
The Roanoke Redevelopment and Housing Authority
(RRHA) requested the City to provide public infrastructure,
including curbs, gutters and sidewalks, lighting and other
streetscaping; and the RRHA could provide for project
parking needs through a surface parking lot.
17
It was noted that there is significant overlap in the parking areas
desired by each of the individual projects; Lumsden Associates, with
Marsh Witt Associates, has been selected to develop reliable cost
estimates for the Greater Gainsboro project area, including
infrastructure in existing public rights-of-way, surface parking, RNDC
project infrastructure, and a ~)ublic parking garage; City investments in
the Greater Gainsboro Area Project were not provided for in the
updated Capital Improvement Plan, the latest bond issue or other City
funds, with two exceptions: the first exception is $700,000.00 for the
First Street Pedestrian Bridge, which is included in the CIP, the other
exception is $2.5 million previously committed to the Higher Education
Center from City funds to match the $9.0 million provided by the
Commonwealth of Virginia.
It was advised that at its July 27th meeting, the Task Force
agreed upon the following recommendation and understanding:
To support infrastructure and parking solutions,
including a comprehensive parking study covering
the area from the Catholic Church to Community
Hospital, such improvements to be made in a
manner consistent with the RNDC plan.
The specific needs of RNDC should be resolved separately from
the infrastructure and parking needs common to all three
projects.
It was further advised that the City's current investment concept,
given the recommendation of the Task Force and the limits of available
public resources, for the Greater Gainsboro Area Project includes:
Up to $3 million for public infrastructure;
Up to $700,000.00 toward the First Street Pedestrian
Bridge;
Up to $5 million for a public parking garage of 450 to 500
spaces; and
Identification of a strategy and funding for a future
comprehensive parking study of the downtown area from
the Catholic Church to Community Hospital.
18
Potential funding sources for these public investments include:
Existing funds in operating and capital budgets;
Community Development Block Grant (CDBG) funds;
Capital Maintenance and Equipment Replacement
Program (CMERP) funds;
Capital Fund interest earnings; and
Issuing general obligation bonds.
Itwas explained that the City will retain ownership and operation
of any public facilities or' improvements constructed with public
resources; the City's assistance represents nearly 25 per cent of the
proposed total investment estimated to comprise the initial Greater
Gainsboro Area Project; that is, the $8.7 million investment under
consideration by the City and the $2.5 million previously committed to
the Higher Education Center represent nearly 25 per cent of the total
estimated investment of the Greater Gainsboro Area Project; and a
separate Council report offers City management's recommendations
regarding RNDC's requests for a Capital equity contribution and space
rental in the Crew Suites building.
The Acting City Manager recommended that Council refer the
matter to the Acting City Manager and to the Director of Finance for
further recommendations to Council concerning specific actions,
including identification of funding sources to carry out:
The City's investment concept of:
Up to $3 million for public infrastructure;
Up to $700,000.00 toward the First Street Pedestrian
Bridge;
Up to $5 million for a public parking garage of 450
to 500 spaces; and
Identification of a strategy and funding for a future
comprehensive parking study of the downtown area
from the Catholic Church to Community Hospital.
19
The City's property concept of retaining ownership and operation of
any public facilities or improvements constructed with public
resources.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain.
Ms. Sema Kemp, P. O. Box 1935, requested that Council not only
support the Greater Gainsboro project, but that funding levels be
increased. She expressed concern that there has been a primary
emphasis placed on one end of Gainsboro while the other end has been
forgotten. She stated that she has lived in Roanoke for over 20 years
and during that time very little has been done to improve the Gainsboro
community and stated that it is time to make improvements to the area.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., presented
correspondence pertaining to parking in the Gainsboro area, and
requested that the City Clerk provide each member of Council with a
copy. She stated that in December 1998, she requested that Roanoke
City develop residential parking permits for issuance to citizens
residing in Gainsboro, and in February 1999, her request was denied;
therefore, she asked that Gainsboro residents not be overlooked in
connection with future parking studies of the area, because the
neighborhood will be encroached upon by students and/or tourists for
long periods of time which will interfere with residential parking. She
asked that her request be taken under consideration and pointed out
that other cities have successfully enacted a residential parking permit
system.
The Reverend Kenneth B. Wright, Pastor, First Baptist Church,
310 North Jefferson Street, expressed concern with regard to the City
Manager's report which deviates from the rules of parliamentary
procedure. He advised that members of the Downtown North Task
Force were provided with a status report at the July 12 meeting and a
motion was adopted at the July 23 meeting that embraced the success
of all three projects. He stated that in today's mail, he received a copy
of the report of the City Manager, and it would appear that the Task
Force was not given an opportunity to review of the City Manager's
recommendation before it was submitted to Council, therefor,
according to Roberts Rules of Order the Task Force was not given the
opportunity to file a minority report. He further stated that he is at a
20
certain disadvantage as a member of First Baptist Church, i.e.: (1) First
Baptist is a church and not a political pawn, (2) First Baptist Church is
concerned about activities in and around the church that would be
complimentary to both church and worship activities; and (3) First
Baptist Church is held accountable to be an advocate of citizens within
the community. He advised that a former Executive Director of the
Roanoke Redevelopment and Housing Authority agreed that land
acquisition should be made possible for First Baptist Church North
Jefferson Street to remain in the community to help stabilize and to
revitalize the neighborhood; the City of Roanoke has enjoyed the
support of First Baptist Church for the Hotel Roanoke project, the Wells
Avenue improvement project, and the Gainsboro Road and Second
Street project; however, he inquired as to when the City will join
Gainsboro in its concerns for equitable treatment of the residential core
of the community.
The Acting City Manager advised that it was his understanding
that the Downtown North Task Force was appointed to serve in an
advisory capacity to the City Manager, the Task Force adopted a motion
which is stated in the report and he recommended that same motion to
Council, with the exception that the parking study would be referred to
the City Manager and the Director of Finance to identify funding and
strategy. He stated that it is standard procedure when the City Manager
submits recommendations to Council to forward a copy of the report to
other interested persons/parties, which is the reason that Reverend
Wright received an advance copy of the report.
Council Members White and Wyatt spoke in support of deferring
action on the report of the Acting City Manager to allow an opportunity
for clarification. They pointed out that there is a perception of
unfairness by some persons in the Gainsboro community. They stated
that Roanoke prides itself on being a participatory government and in
a participatory government, all viewpoints are honored and brought
together, therefor, no good decisions are made in haste.
Brian J. Wishneff, representing the Roanoke Higher Education
Authority, advised that the Higher Education Center project bids will be
received on September 9, 1999, with a goal of awarding the contract on
September 16, for an 11 month renovation process which is an
aggressive construction schedule. Also, he stated that the Higher
Education Authority is in the process of selling historic tax credits on
the building that is similar to obtaining a loan which means that a
certain number of leases must be finalized, and in order for the leases
21
to be finalized, prospective lessees must feel comfortable about the
parking solution. He advised that if Council defers action on the Acting
City Manager's report, it could place the Higher Education Center in a
difficult situation.
Mr. James Leonard, ~935 Hope Road, S. W., advised that he
attended the July 27 meeting of the Downtown North Task Force and
the motion approved at that meeting is reflected is the Acting City
Manager's report to Council. He stated that there appears to be a
procedural problem and suggested that the order of the two reports
regarding Downtown North be reversed.
Following further discussion, Mr. White offered a substitute
motion that Council defer action on the report of the Acting City
Manager until the next regular meeting of Council on Tuesday,
September 7, 1999, at 2:00 p.m. The motion was seconded by
Ms. Wyatt and adopted, Council Member Hudson abstained from voting.
HOUSING/AUTHORITY-HIGHER EDUCATION CENTER-
DOWNTOWN NORTH-RNDC-HENRY STREET REVIVAL COMMITTEE:
The Acting City Manager submitted a written report advising that
Roanoke Neighborhood Development Corporation (RNDC) is one of
three major projects comprising the Greater Gainsboro Area Project,
which also includes the Higher Education Center and the Roanoke
Redevelopment and Housing Authority's "Shenandoah Crossing"
Apartments; the City of Roanoke originally entered into an agreement
with RNDC on November 1, 1997, to develop a plan to improve and to
redevelop the Henry Street commercial area and residential housing in
the adjoining neighborhoods; and RNDC's major goals under the terms
of the agreement include the following: obtaining initial and ongoing
technical assistance to increase its capacity to develop and implement
eligible neighborhood revitalization and/or economic development
activities; conducting preliminary analysis and pre-development
activities for parcels of land in the Henry Street area to provide a
linkage to the surrounding Gainsboro neighborhood; determining
parking requirements of existing facilities and proposed developments
in the Henry Street area to help ensure availability of accessible and
safe parking needed to enhance success; analyzing housing
conditions, including those related to market rate housing in such
areas as the Gainsboro neighborhood and Harrison Avenue corridor;
securing conditional funding commitments and/or initiating
construction; and initial Henry Street area developments proposed by
RNDC include the construction of the Crew Suites office building,
22
construction of the Caboose convenience store, open plaza space in
the project area, and conversion of the First Street Bridge into a
pedestrian bridge.
It was further advised that RNDC has requested the following
from the City of Roanoke:
Provide $600,000.00 as a Capital equity contribution
toward construction of the Crew Suites office building;
RNDC indicates that the capital equity contribution is
needed to secure approximately $5 million in private
financing needed for the construction of the office
building.
Lease 30,000 square feet of the 45,000 square feet of office
space to be available in the building, at a cost of $14.00
per square foot.
Construct public infrastructure outside the footprint of the
office building, including curbs, gutters, and sidewalks,
street lighting, streetscaping, and decorative surfacing for
the plaza area, the conversion of the First Street Bridge
into a pedestrian bridge, and parking.
Agree to RNDC's control of parking in the project area,
including the retention of program income from its
operation.
It was noted that RNDC has also requested that the Roanoke
Redevelopment and Housing Authority transfer to RNDC the property
surrounding, adjacent to, and on which the Crew Suites office building
will be constructed; and at its July 27th meeting, the Downtown North
Task Force agreed upon the following recommendation and
understanding:
The unanimous recommendation of the Task Force was to
support infrastructure and parking solutions, including a
comprehensive parking study covering the area from St.
Andrew's Catholic Church to Community Hospital, such
improvements to be made in a manner consistent with the
RNDC plan.
23
The specific needs of RNDC should be resolved separately
from the infrastructure and parking needs common to all
three projects constituting the Greater Gainsboro Area
Project.
It was noted that City management has been meeting with RNDC
representatives since the July 27th Task Force meeting to find
solutions for RNDC's specific needs; and as part of these discussions,
the City was advised that RNDC's capital equity contribution needs
have increased to $750,000.00.
The Acting City Manager recommended that the City rent 15,000
square feet of office space, at an initial rate of $14.00 per square foot,
under standard lease provisions and a matching capital equity
contribution not to exceed $375,000.00, and refer the matter back to the
Acting City Manager and the Director of Finance for identification of
funding sources.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt moved that Council concur in the recommendation of
the Acting City Manager. The motion was seconded by Mr. Swain.
Mr. Hudson advised that the report relates to the previous report
of the Acting City Manager which was deferred until the next meeting
of Council on Tuesday, September 7, 1999; therefor, he would be
opposed to voting on the Acting City Manager's report regarding RNDC
before Council takes action on the previous report. He stated that if
Council votes on the RNDC report today, he would have to vote no
because the two reports should be considered together.
Ms. Suzanne Osborne, 1702 Blair Road, S. W., inquired as to
what will be located in the 15,000 square feet that is proposed to be
leased by the City in the Crew Suites Office building. She stated that
it has been reported that the Health Department will occupy the space;
however, she expressed concern because space used by the Health
Department should be designed to meet certain parameters relating to
size of rooms to accommodate medical equipment, door openings, etc.
She expressed added concern over the way public tax dollars are being
spent and inquired as to why the City would pay to rent a facility that it
already owns. She advised that the City does not need a public
relations firm to confirm the fact that there is a water shortage in the
City of Roanoke which is also a waste of taxpayers' money that could
24
be better used for the Gainsboro/Henry Street project. She stated that
the $11,500.00 per month fee that is paid to the consulting firm of F. A.
Johnson, which represents 80 per cent of the funds thus far expended
on the Henry Street project is appalling, because those funds could
have been used along with additional funds to further the Gainsboro
project, and Council should vote immediately to eliminate the
consulting fee for F. A. Johnson. She referred to a recent newspaper
article which stated that the Mayor and a small delegation from
Roanoke visited Asheville, North Carolina, to inquire about and observe
Mr. Johnson's development efforts in that area and requested
information on the number of persons in the City's delegation and the
costs associated with the trip. She advised that RNDC would like to
involve private investors in the project, there are private investors who
have expressed an interest in participating, and suggested that the use
of private funds be explored.
Ms. Teresa Walker, 4518 Pennsylvania Avenue, N. E., expressed
concern that no questions have been raised regarding the amount of
funds invested in other City projects as compared to private investors.
She stated that there have been numerous inquiries regarding private
investment in the Crew Suites building, but because it has taken such
a long time to obtain a commitment from the City, those private
investors are no longer interested in participating. She added that this
is a large development, new ground is about to be broken in Roanoke,
and there are many persons in the Gainsboro community who have
been hurt by the degrading of the neighborhood.
Charles A. Price, Chairman, Roanoke Neighborhood
Development Corporation, advised that RNDC accepts the City's offer
and accepts the challenge to work toward accomplishing the goals of
the citizen participation group.
Jeff Artis, 2407 Clifton Avenue, N. W., advised that the City of
Roanoke has an opportunity to create goodwill between the City
government and the black community. He further advised that since
1950, the City of Roanoke has engaged in a systematic attempt to
destroy the black economy in Roanoke, particularly in the Gainsboro
area; past actions indicate that the City of Roanoke has made millions
of dollars through the destruction of the black economy, especially the
Gainsboro community; i.e.: the Roanoke Gas Company, Roanoke Coca
Cola Bottling Company, Roanoke Civic Center, The Hotel Roanoke and
Conference Center, Roanoke Redevelopment and Housing Authority,
various contractors, City officials, developers and Total Action Against
25
Poverty; and the black community has received nothing but broken
promises. He stated that the City currently has plans for the
development of Henry Street in partnership with RNDC; history
indicates that partnerships of this nature are nothing new to the City,
because the City enters into partnerships with the black community,
exploits the partnership for its own gains, kicks the black community
out of the partnership stating general incompetence within the black
community and concern forspending tax dollars, and the City and its
allies make millions of dollars while the black community receives
nothing. He added that sources advise the Roanoke Chapter of the
Southern Christian Leadership Conference that the City and its allies
have no intention of going through with its partnership with RNDC,
while the projects of Total Action Against Poverty, the Roanoke
Redevelopment and Housing Authority, the Higher Education Center
and future projects of the Hotel Roanoke and Conference Center will
become a reality. He advised that the City of Roanoke can show its
commitment toward a true partnership by fully funding the request of
RNDC for $700,000.00 rather than the recommended $375,000.00.
It was the consensus of Council that the Acting City Manager
would respond to the questions raised by Ms. Osborne.
Following further discussion, Mr. Swain called for the question,
therefore, ending debate.
The motion offered by Ms. Wyatt, seconded by Mr. Swain to
concur in the recommendation of the Acting City Managerwas adopted,
Council Member Hudson voting no.
BUDGET-WILLIAMSON ROAD AREA BUSINESS ASSOCIATION-
CONSULTANTS REPORTS: The Acting City Manager submitted a
written report advising that a consulting contract for Williamson Road
corridor improvements was awarded to Whitesell Orrison, Inc., on
October 6, 1998; contracted work consists of preliminary engineering
design services for the entire three mile project corridor, preparation
and submission of a TEA-21 Enhancement Fund application to the
Virginia Department of Transportation (VDOT) for the Williamson Road
Area Businessmen's Association (WRABA) and a virtual reality
projection for the existing conditions over the entire length of the
Williamson Road Corridor from Orange Avenue to the northerly city
limit, which should not be confused with that area south of Orange
Avenue between the railroad and Elm Avenue; and final design,
bidding, and certain construction management duties were to be
negotiated at a later date.
26
It was further advised that final design, bidding, and construction
management duties for Phase I have now been negotiated, as follows:
Inventory, Surveying,
Base Map Products
Original Amendment
Contract No. 1
$ 9,000.00 $
Conceptual Design Complete
Phase
Preliminary Design 11,200.00
Phase
Final Design Phase
Bidding Phase
Construction Phase
Virtual Reality Projection
Phase I
Phase II
TEA-21 Enhancement
Fund Application
Original Contract
Amendment I
New Contract Total
7,000.00
7,800.00
35,000.00
26,100.00
2,480.00
5,220.00
3,000.00
36,800.00
It was explained that the purpose of the report is to request
approval of Amendment No. 1 to the design contract and to provide
funding in project Account No. 008-052-9716, Williamson Road
Improvements; funding of $525,000.00 is available from the sale of
Series 1997 Bonds and may be transferred from Account No. 008-052-
9706-9191 to the project account; $50,000.00 has already been provided
from the sale of 1997 bonds, pursuant to Ordinance No. 34027; and
funding will be used as follows:
Amendment No. 1 to the design contract
Contingency
Total
$ 36,800.00
7,200.00
$ 44,000.00
27
ACTION:
The Acting City Manager recommended that he be authorized to
execute Amendment No. 1, in the amount of $36,800.00, to the design
contract with Whitesell Orrison, Inc., for additional engineering and
design services, in a form to be approved by the City Attorney, and that
the Director of Finance be authorized to transfer $44,000.00 as
authorized by Bond Referendum of November, 1997 to project Account
No. 008-052-9716, Williamson Road Improvements.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34430-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 148.)
Mr. Trout moved the adoption of Ordinance No. 34430-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Trout offered the following resolution:
(#34431-081699) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Whitesell
Orrison, Inc., for additional engineering and design services for the
Williamson Road Corridor Improvements.
(For full text of Resolution, see Resolution Book No. 62, page 149.)
Mr. Trout moved the adoption of Resolution No. 34431-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
28
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-UTILITIES-CONSULTANTS REPORTS-WATER
RESOURCES: The Acting City Manager submitted a written report
advising that a full services contract with Malcolm Pirnie, Inc., for
design, contract documents and supervision for upgrade and
expansion of the City's Water Pollution Control Plant was executed by
the City of Roanoke, in the amount of $1,996,338.00, pursuant to
Ordinance No. 32210-101094; and the Biological Aerated Filter (BAF)
was an integral part of plant expansion.
It was further advised that Malcolm Pirnie, Inc., submitted a
request for additional services in connection with the cost of changes
to the contract documents for the three bids in the amount of
$58,614.00; the Office of City Engineer negotiated the fee down to
$32,000.00, which was approved by Change Order (Amendment) No. 1,
Ordinance No. 33322-040797, dated April 7, 1997; a portion of the
upgrade and expansion contract was the addition of two new filters to
the present filter building; Malcolm Pirnie, Inc., was asked to quote the
cost of designing remodeled filters complete for bidding; after
negotiation, the design fee was quoted as $126,000.00; and estimated
cost of the contract to rebuild all eight filters is as follows:
Filter Modifications
Electrical Modifications
Contingency
Engineering
$2,105,000.00
25,000.00
200,000.00
126,000.00
Estimated Project Cost
$2,456,000.00
The Acting City Manager recommended that Council take the
following actions:
Authorize the Acting City Manager to issue Amendment
No. 2, in the amount of $126,000.00, to the engineering
contract with Malcolm Pirnie, Inc., bringing the total
contract amount to $2,154,338.00; contract amendment is
to be for additional engineering services for the design
29
ACTION:
and production of contract documents to convert the
present water backwash filters to air/water backwash and
the replacement of control valves.
Transfer funding of $126,000.00 for the additional
professional services from Account No. 003-056-8475 to
Account No. 003-056-8470.
Proportional share to each jurisdiction would be as
follows:
City of Roanoke 37.3%
County of Roanoke 29.2%
City of Salem 20.9%
County of Botetourt 7.0%
Town of Vinton 5.6%
46,998.00
36,792.00
26,334.00
8,820.00
7,056.00
$126,000.00
Amount of contingency remaining is $852,992.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34432-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 150.)
Mr. Trout moved the adoption of Ordinance No. 34432-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Trout offered the following resolution:
3O
ACTION:
(#34433-081699) A RESOLUTION authorizing the City Manager's
issuance of Amendment No. 2 to the City's contract with Malcolm
Pirnie, Inc., for additional engineering services for the Upgrade and
Expansion of the City's Water Pollution Control Plant.
(For full text of Resolution, see Resolution Book No. 62, page 151.)
Mr. Trout moved the adoption of Resolution No. 34433-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-PUBLIC WORKS-EQUIPMENT: The Acting City Manager
submitted a written report advising that the fiscal year 1998-99 Capital
Maintenance and Equipment Replacement Program has identified the
need to replace two old motor graders, a 1972 unit and a 1975 unit;
whereupon, the Acting City Manager recommended that Council
authorize the purchase of one new articulated frame motor grader from
Mitchell Distributing Company, for the total cost of $125,900.00;
appropriate $125,900.00 from fiscal year 1998-99 CMERP to Fleet
Management, Account No. 017-052-2642-9015; and reject all other bids
received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34434-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, See Ordinance Book No. 62, page 151.)
Mr. Trout moved the adoption of Ordinance No. 34434-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
31
ACTION:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Trout offered the following resolution:
(#34435-081699) A RESOLUTION accepting the bid of Mitchell
Distributing Company, for the purchase of one new articulated frame
motor grader, and rejecting all other bids made for such equipment.
(For full text of Resolution, see Resolution Book No. 62, page 153.)
Mr. Trout moved the adoption of Resolution No. 34435-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-WATER RESOURCES: The Acting City Manager
submitted a written report advising that severe drought conditions exist
in West Virginia, Maryland, New Jersey, Pennsylvania and New York;
state of emergencies have been declared and mandatory water
restrictions have been implemented in Maryland, West Virginia, and
Pennsylvania; rainfall from June, 1998 through June, 1999 was more
than 15 inches below normal; continued lack of rainfall is causing the
water level in Carvins Cove to drop to record lows daily; on June 7,
1999, Council determined that a water supply emergency exists and
approved a Water Conservation Plan; and on July 7, 1999, Carvins Cove
Reservoir level was 24.0 feet below spillway level and mandatory water
restrictions were implemented for the first time in the history of the
city.
It was further advised that the City began purchasing water from
the City of Salem and Roanoke County on June 14, 1999; purchased
water began at a reservoir level of 22.0 feet below spillway and will
32
continue until the reservoir level rises to 15.0 feet; and the following are
estimated quantities, length of time and costs for purchased water:
City of Salem, June 14, 1999 thru October, 1999 = 139 Days
78 Days at 1.3 MGD x $1,450.00 MG = $ 147,030.00
92 Days at 2.0 MGD x $1,450.00 MG = $ 266,800.00
Total Estimated Cost $ 413,830.00
Roanoke County, 91 Days at 1.0 MGD x
$3,500.00 MG = $ 318,500.00
Vinton, 130 Days at 1.0 MGD x $3,500.00 = $ 455,000.00
Total estimated cost of purchased water = $1,187,330.00
It was explained that alternative water supply sources are being
investigated to determine feasibility of timing and costs, which include
wells, recycled water, new sources, reservoir capacity expansion, etc;
and the current budget cannot absorb the additional costs that are
being incurred due to the water supply emergency.
The Acting City Manager recommended that Council increase the
appropriation by $1,31 3,830.00 in Water Fund accounts established to
fund and monitor water conservation expenditures, as follows:
O02-056-2160-xxxx
1013 - Overtime Wages (MWC) $ 1,000.00
1014 - Temporary Wages (MWC) $ 6,000.00
2250 - Fees for Professional Services (MWC) $ 55,000.00
2251 - Telephone Cellular (MWC) $ 1,500.00
2252 -Administrative Supplies (MWC) $ 50,000.00
2253 - Postage (MWC) $ 1,000.00
2254 - Printing (MWC) $ 12,000.00
2255 - Purchase Water - Salem (MWC) $ 413,830.00
2256 - Purchase Water - Roanoke County (MWC) $ 318,500.00
2257 - Purchase Water - Vinton (MWC) $ 455,000.00
$1,313,830.00
MWC = Mandatory Water Conservation
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34436-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Water Fund Appropriations, and providing for
an emergency.
33
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 153.)
Mr. Trout moved the adoption of Ordinance No. 34436-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
ANIMALS/INSECTS: The Acting City Manager submitted a written
report advising that the Roanoke Valley SPCA has provided facilities
and animal impounding services for the City under a contractual
agreement since 1979; the SPCA also provides animal pound facilities
and services for Roanoke County, Botetourt County, Craig County and
the Town of Vinton, with the City of Salem providing its own facilities
and impoundment services; in January 1994, Council authorized the
City of Roanoke to enter into a contractual agreement with the Roanoke
Valley SPCA for animal impounding facilities and services, at a cost of
$7.75 (boarding fees) per day per animal, with the right to renew
annually; on March 1, 1999, the boarding fees were increased from
$7.75 per day per animal to $8.75 per day per animal after the initial day
of impoundment; Roanoke County, Botetourt County, Craig County, and
the Town of Vinton are charged the same impoundment boarding fee
as the City of Roanoke; in an effort to recoup operating costs, the
respective owners are charged a fee by the City for each domestic
animal picked up in the City by Animal Control and impounded at the
SPCA facility; March 1, 1999, pickup fees were adjusted to $20.00 for
the first pickup in a 12 month period, $35.00 for the second pickup, and
$50.00 for the third pickup; citizens who retrieve an impounded animal
must pay a fee of $8.75 per day per animal, including the first day of
impoundment; and the Roanoke Valley SPCA notified the City of
Roanoke of its intentions to build a new facility and to terminate its
relationship with the City of Roanoke and other municipalities by
approximately the Spring of the year 2000.
It was further advised that the Roanoke Valley SPCA has
requested a modification to the current SPCA contract to include the
current boarding fee of $8.75 per animal per day after the initial day of
impoundment, plus a $4.00 fee per animal for the initial day of
34
ACTION:
impoundment for animals picked up by Animal Control or received as
a stray from a citizen of Roanoke City; Roanoke City Animal Control
impounds approximately 2,000 stray animals (dogs and cats) annually
at the Roanoke Valley SPCA that are picked up by Animal Control; an
additional 800 animals (dogs and cats) are brought to the SPCA by
citizens; the current fiscal year 1999-2000 Animal Control budget
provides for $100,000.00 to compensate the SPCA for contractual
animal impoundment services (paid monthly based on the number of
animals impounded); the additional cost to the City for the modified
rate is estimated at approximately $11,200.00 per year, or $9,333.00 for
the ten month period from September 1, 1999, to June 30, 2000; and
other jurisdictions of Roanoke County, Botetourt County, Craig County
and the Town of Vinton will begin paying the additional $4.00 per day
per animal as of the July 1999, billing.
The Acting City Manager recommended that he be authorized to
enter into a new one-year contract beginning September 1, 1999, with
the Roanoke Valley SPCA for boarding fees of $8.75 per animal per day
after the initial day of impoundment, plus a $4.00 fee per animal for the
initial day of impoundment for animals picked up by Animal Control or
received as a stray from a citizen of Roanoke City; establish fees of
$4.00 per animal for the first day impoundment for animals picked up
by Animal Control or animals received as strays from a citizen of the
City of Roanoke; and authorize the Director of Finance to amend the
City's Fee Compendium to include a $4.00 fee for the first day
impoundment per animal.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34437-081699) A RESOLUTION authorizing and providing for an
agreement between the City of Roanoke and the Roanoke Valley
Society for the Prevention of Cruelty to Animals relating to the
operation of an animal shelter by the Society.
(For full text of Resolution, See Resolution Book No. 62, page 155.)
Mr. Trout moved the adoption of Resolution No. 34437-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
35
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
POLICE DEPARTMENT-GRANTS: The Acting City Manager
submitted a written report advising that the Omnibus Fiscal Year 1999
Appropriations Act provides funding for implementation of the Local
Law Enforcement Block Grant Program, administered by the Bureau of
Justice Assistance (BJA), U. S. Department of Justice; the purpose of
the Local Law Enforcement Block Grant Program is to provide local
governments with funds to underwrite projects to reduce crime and to
improve public safety; the fiscal year 1998 grant administered through
this process has provided funding for police bicycles and police
overtime, with guidance on the location of enhanced patrol provided by
an advisory board of citizens and City officials; an average of 400 hours
of extra bicycle patrol per month has been provided this summer by the
fiscal year 1998 grant program; officers have placed over 300 criminal
and traffic charges since April of 1999; and the Police Department
would like to apply for funds under this block grant to continue the
program of enhanced bicycle patrol and to seek the purchase of a
"mobile precinct station", which is a specialized vehicle to enhance
community policing efforts in neighborhoods.
It was pointed out that the Bureau of Justice Assistance has
advised that the City of Roanoke is eligible to apply to BJA for a direct
award of $138,159.00 under this program; the program award would
require a cash matching fund amount of $15,351.00 (an amount equal
to one-ninth of the federal award) as part of the total program amount
of $153,510.00; and local match funds are available in the Police
Department's Federal Asset Forfeiture Distributions Investigations and
Rewards Account No. 035-050-3304-2150.
The Acting City Manager recommended that Council apply for
funds from the Local Law Enforcement Block Grant; and that he be
authorized to execute all appropriate documents to obtain funding
through the Local Law Enforcement Block Grant Program administered
by the Bureau of Justice Assistance (BJA).
(For full text, see report on file in the City Clerk's Office.)
36
ACTION:
Mr. Hudson offered the following resolution:
(#34438-081699) A RESOLUTION authorizing the application for
and, if approved, the acceptance of a certain Law Enforcement Block
Grant from the United States Department of Justice's Bureau of Justice
Assistance and authorizing execution of any required documentation
on behalf of the City.
(For full text of Resolution, see Resolution Book No. 62, page 156.)
Mr. Hudson moved the adoption of Resolution No. 34438-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
GRANTS-WESTERN VIRGINIA FOUNDATION FOR THE ARTS AND
SCIENCES-NEIGHBORHOOD ORGANIZATIONS: The Acting City
Manager submitted a written report advising that the Virginia General
Assembly allocated $500,000.00 in 1999 for the Derelict Structures Fund
for the purpose of helping localities to address vacant, deteriorated
buildings (residential, commercial or industrial); a locality may submit
one application for up to $100,000.00 which may include more than one
project; award of funds will be on a state-wide competitive basis and
require equal matching funds from the owner or the local government;
the City of Roanoke received $100,000.00 from a similar fund
competition in 1997 and assisted in the rehabilitation of One Elm Place,
located atthe corner of Elm Avenue and First Street, S. W.; the deadline
for submittal of proposals to the Virginia Department of Housing and
Community Development (DHCD) is August 27; and the proposal must
include a resolution from Council authorizing application for a specific
project(s).
It was further advised that the City's Housing Development Office
solicited project ideas from the community in July; and seven projects
were received, as follows:
37
Western Virginia Foundation for the Arts and Sciences -
$100,000.00 for the rehabilitation of the vacant, former
Shenandoah Hotel for retail and residential development.
Northwest Neighborhood Environmental Organization -
$100,000.00 for the redevelopment of the 900 block of
Centre Avenue to acquire property, demolish three vacant
structures, and construct a new 35 unit assisted care
facility.
Blue Ridge Housing Development Corporation - $70,000.00
for acquisition of vacant property and the rehabilitation of
a vacant, commercial building at411 11th Street, N. W., for
offices.
The Pigeon Palace, LLC (Frith, Anderson & Peake) -
$50,000.00 for the rehabilitation of a vacant, commercial
building at 29 Franklin Road, S. W., for offices.
Auslo, LLC (Phillip Bane) -$50,000.00 for the rehabilitation
of a vacant, residential building at 549 Elm Avenue, S. W.,
for offices.
O. Sands and Marilyn A. Woody - $100,000.00 for the
rehabilitation of a vacant, commercial building at 311 - 315
Market Street and 24 Church Avenue for retail, office and
residential development.
State & City Investments, LLC (Will Trinkle) - $100,000.00
for the rehabilitation of the State & City Building at 104
Campbell Avenue, S. W., for residential housing.
It was explained that the Western Virginia Foundation for the Arts
and Sciences project (Shenandoah Hotel) was identified as the
strongest proposal for funding in terms of its importance to downtown
and the historic City Market, its documented private and public support,
and its impact on the community; and the project is located at a major
entrance into downtown Roanoke and the City Market, both important
tourist destinations.
The Acting City Manager recommended that he be authorized to
submit an application to the Virginia Department of Housing and
Community Development for the Derelict Structures Fund for
38
$100,000.00 on behalf of the Western Virginia Foundation for the Arts
and Sciences and that Council adopt a resolution in support of the
application.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#34439-081699) A RESOLUTION endorsing the Western Virginia
Foundation for the Arts and Sciences project for the rehabilitation of
the structure located at 128-132 Campbell Avenue, S. E., known as the
Shenandoah Hotel.
ACTION:
(For full text of Resolution, see Resolution Book No. 62, page 157.)
Mr. Swain moved the adoption of Resolution No. 34439-081699.
The motion was seconded by Mr. Hudson.
James Lesniak, Community Planner, Northwest Neighborhood
Environmental Organization, (NNEO), advised that NNEO also
submitted a request for funds under the Derelict Structures Fund, and
while rehabilitation of the Shenandoah Hotel is a worthwhile
undertaking, the NNEO has been consistently disappointed that large
sums of Community Development Block Grant funds are earmarked for
projects which appear to be more focused on the downtown area, while
living conditions of Iow income citizens in the City of Roanoke continue
to go down. He stated that NN£O has participated in grass roots efforts
to revitalize the Gilmer neighborhood for approximately 20 years,
during which time 30 homes have either been rehabilitated or
constructed, ten affordable rental units have been developed, ten
additional units are proposed to be developed, 40 vacant lots have been
maintained, and NNEO has participated in beautification projects that
include gateway signs and tree plantings, etc. He explained that
NNEO's request for funding through the Derelict Structures Fund was
for the purpose of providing housing for Iow income senior citizens
through the development of 35 or more units to be targeted for Iow
income seniors, specifically from the area encompassed by NNEO. He
stated that NNEO believes that this is the kind of proJect that the City
should support; and earlier this year, the organization was denied
CDBG and HOME funds for a similar project, the project site was toured
with the Acting City Manager and other City staff, and representatives
of NNEO were assured that this was the type of project that the City
would support, however, to date, no funding commitment has occurred.
39
ACTION:
He added that currently NNEO is in the process of developing 20 rental
units for Iow income families, at a total development cost of $2.1
million, the largest portion being development of four new duplexes in
the 1000 block of Loudon Avenue, no local dollars have been
contributed to the project, and below income housing tax credits and
funds from the Home Virginia Housing Partnership will be used. He
stated that if Council is truly committed to making the City a better
place to live, it is time to support the City's most valuable resource, its
citizens, and specifically those citizens who are of Iow income. He
advised that over the past two years, NNEO has generated
approximately $3.5 million in development in the Gilmer neighborhood
which has not only resulted in an increase in property values, but an
increase in tax revenue for the City.
Resolution No. 34439-081699 was adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Swain offered the following resolution:
(#34440-081699) A RESOLUTION authorizing the City Manager to
prepare and submit an application to the Virginia Department of
Housing and Community Development for the Derelict Structures Fund
on behalf of the Western Virginia Foundation for the Arts and Sciences
for the rehabilitation of the structure located at 128-132 Campbell
Avenue, S. E., known as the Shenandoah Hotel.
(For full text of Resolution, see Resolution Book No. 62, page 158.)
Mr. Swain moved the adoption of Resolution No. 34440-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
40
(Vice-Mayor Harris was absent.)
BUDGET-FDETC: The Acting City Manager submitted a written
report advising that the Fifth District Employment and Training
Consortium (FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District; the FDETC serves
eligible residents in the counties of Allegheny, Botetourt, Craig and
Roanoke, as well as the cities of Clifton Forge, Covington, Roanoke and
Salem; the FDETC serves two primary client populations: the
economically disadvantaged and dislocated workers; the City of
Roanoke is the grant recipient for FDETC funding; and Council must
appropriate the funding for all grants and other monies received by the
FDETC.
It was further advised that the Governor's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award for programs which include on-the-job training, work
experience, job related education, classroom training, job placement
activities, and remedial education in the following amounts: Title II-A
(Adults ages 22 and over) - $328,711.00 and Title III-F (Dislocated
Workers) - $250,819.00; the Virginia Employment Commission has
notified the Consortium of approval of a request for $340,000.00 to
operate a Governor's Regional Project for fiscal year 2000, which funds
will be used to serve displaced workers; and Council approved 1999-
2000 Community Development Block Grant (CDBG) Contracts for
services, and authorized the following CDBG activities for
administration by the Fifth District Employment and Training
Consortium: Opportunity Knocks - $15,700.00 and Business Training
Initiative - $38,700.00.
The Acting City Manager recommended that Council appropriate
FDETC funding totaling $973,930.00 and increase the revenue estimate
by $973,930.00, in accounts to be established in the Consortium Fund
by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the.following emergency budget ordinance:
(#34441-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Consortium Fund Appropriations, and
providing for an emergency.
41
ACTION:
(For full text of Ordinance, see Ordinance Book No. 62, page 159.)
Mr. Swain moved the adoption of Ordinance No. 34441-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-GRANTS-JUVENILE CORRECTIONAL FACILITIES-
YOUTH: The Acting City Manager submitted a written report advising
that the City of Roanoke has been advised by the Department of
Criminal Justice Services that Grant No. 00-3256JJ99 for Sanctuary's
Aggression Replacement Training and Education Program has been
approved, in the amount of $74,972.00, for the period July 1, 1999
through June 30, 2000, which is the first year of the five year award;
funds are used to cover the salaries of one-half of the Outreach
Coordinator's position, a Youth Counselor II, wages for a temporary
employee, and related program activities; the program is modeled after
Sanctuary's Anger Replacement Training group that was funded by the
VJCCCA, which had a 94 per cent success rate with violent or
aggressive acting out juveniles who are before the court or diverted by
the court for violent crimes; and Juvenile Court Judges expressed a
continued desire for the program when itwas discontinued by VJCCCA.
It was further advised that there is a need for alternatives for
Juvenile Court Judges, and this program contributes to the range of
options available to Juvenile Court Judges; and to enhance public
safety by reducing teen violence by keeping families together and
teaching alternatives to violence.
The Acting City Manager recommended that he be authorized to
execute the required documents to accept funding from the Department
of Criminal Justice Services, Grant No. 00-A3255JJ99, for the Sanctuary
Outreach Aggression Replacement Training and Education Program,
which will provide for a five year grant cycle with increasing local
responsibility for funding; subject to the availability of JJDP Act Title
II funds, the grant may be continued for up to five years, with a 25 per
cent decrease in funds in the third year, a 50 per cent decrease in funds
42
ACTION:
ACTION:
for the fourth year, and a 75 per cent decrease in funds for the fifth year
to allow for location institutionalization and full assumption of costs;
authorize the Director of Finance to establish a revenue estimate, in the
amount of $74,792.00, in an account to be established in the Grant
Fund; and appropriate funds, in the amount of $74,972.00, to certain
expenditure accounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34442-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 162.)
Mr. Swain moved the adoption of Ordinance No. 34442-081699.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Swain offered the following resolution:
(#34443-081699) A RESOLUTION accepting the Juvenile Justice
and Delinquency Prevention Grant, No. 00-A3256JJ9, from the
Department of Criminal Justice Services (DCJS) for funding of the
Sanctuary's Aggression Replacement Training and Education Program
(ARTEP).
(For full text of Resolution, see Resolution Book No. 62, page 163.)
Mr. Swain moved the adoption of Resolution No. 34443-081699.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
43
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-GRANTS-YOUTH-SCHOOLS: The Acting City Manager
submitted a written report advising that the U. S. Department of
Agriculture (USDA) has solicited applications from municipalities to
participate in the 1999 Virginia Summer Food Service Program; the
purpose of the program is to provide nutritionally balanced, healthy
meals to children, ages 1 through 18, from Iow-income families at
designated sites within the City during the summer months of 1999;
$15,245.00 has been allocated by Council in the 1999-2000 budget to
the Director of Human Development to support the staffing and
administration of the program; the City of Roanoke has operated this
program since 1993; approximately 35,000 meals were consumed
during each summer; and the U. S. Department of Agriculture is
supportive of efforts by the City of Roanoke to continue the program
and has expressed its interest in providing the necessary assistance
to accomplish the program's objectives.
It was further advised that a grant application for the Virginia
Summer Food Service Program has been prepared by the City's Office
on Youth on behalf of the City of Roanoke and approved by the U. S.
Department of Agriculture for funding for the period June 1999 through
August 1999; approximately 800 daily meals (breakfast and lunch)were
proposed for youths at 18 participating sites; it is estimated that
approximately 31,000 meals will be served through the project; the 18
proposed locations reflect both the success of last year's program and
the broad need for such a program for youth in the City; the Directorate
of Human Development has administered the project in conjunction
with the City's Office on Youth and in collaboration with
departments/agencies such as Parks and Recreation, Roanoke City
Schools, Roanoke Redevelopment and Housing Authority (RRHA), and
Total Action Against Poverty; and cost projections from USDA funding
total $107,324.00.
The Acting City Manager recommended that Council endorse the
grant application, accept the subsequent grant award and authorize the
Acting City Manager, or his designee, to execute all documents
necessary to accept the grant from the U. S. Department of Agriculture,
ACTION:
ACTION:
in an amount not to exceed $107,324.00; appropriate $107,324.00 in
Federal funds and $15,245.00 in local match to accounts to be
established in the Grant Fund by the Director of Finance; and establish
revenue estimates in the Grant Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34444-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 164.)
Mr. Hudson moved the adoption of Ordinance No. 34444-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Hudson offered the following resolution:
(#34445-081699) A RESOLUTION endorsing the grant application
made on behalf of the City of Roanoke to the United States Department
of Agriculture for the 1999 Summer Food Service Program, accepting
the subsequent grant award, authorizing execution of the necessary
documents in connection with the grant, and authorizing the
negotiation and execution of the appropriate agreements.
(For full text of Resolution, see Resolution Book No. 62, page 166.)
Mr. Hudson moved the adoption of Resolution No. 34445-081699.
The motion was seconded by Mr. Swain and adopted by the following
vote:
46
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
BUDGET-GRANTS-YOUTH: The Acting City Manager submitted
a written report advising that the Office on Youth Grant was first
officially awarded to the City under the Virginia Delinquency Prevention
and Youth Act on June 17, 1980; fiscal year 1999-2000 Office on Youth
grant application was submitted to the Department of Juvenile Justice
in May, 1999; the grant will provide for continuation of coordinated
planning and program implementation of the Office on Youth; the fiscal
year 1999-2000 grant budget totals $76,532.00, with a local cash match
in the amount of $32,128.00 which was included in the fiscal year 1999-
2000 General Fund budget in the Transfer to Grant Fund, Account No.
001-004-9310-9535; and additional funding of $6,293.00 is necessary to
continue program operations.
The Acting City Manager recommended that Council accept the
State Department of Juvenile Justice grant and authorize the Acting
City Manager, or his designee, to execute the grant agreement and
related documents on behalf of the City, in a form to be approved by the
City Attorney; budget funding, in the amount of $76,532.00, in revenue
accounts to be established in the Grant Fund by the Director of
Finance; appropriate funding, in the amount of $76,532.00, to certain
expenditure accounts; and transfer $6,293.00 from Contingency
Account No. 001-002-9410-2199 to Account No. 001-004-9310-9535,to
provide local matching funds.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34446-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 General and Grant Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 167.)
46
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34446-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6o
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
Mr. Swain offered the following resolution:
(#34447-081699) A RESOLUTION authorizing acceptance of a
grant from the Virginia Department of Juvenile Justice on behalf of the
City to continue coordinated planning and program implementation of
the Office on Youth, and authorizing execution of any and all necessary
documents to comply with the terms and conditions of the grant and
applicable laws, regulations, and requirements pertaining thereto.
(For full text of Resolution, see Resolution Book No. 62, page 169.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34447-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent,)
BUDGET-GRANTS-BLUE RIDGE INDEPENDENT LIVING CENTER:
The Acting City Manager submitted a written report advising that the
Fifth District Disability Services Board (DSB) is responsible to local
governments and serves as a critical resource for needs assessment,
information sharing and service opportunities for citizens with
disabilities, their families and the community; the following
jurisdictions in the Fifth Planning District have adopted resolutions
establishing their participation in a regional effort and have appointed
a local official to serve: City of Roanoke, Town of Vinton, Roanoke
County, City of Salem, City of Covington, Craig County, Botetourt
47
County, City of Clifton Forge and Allegheny County; other members of
the DSB include representatives from business and consumers; funds
from the State Rehabilitative Services Incentive Fund (RSlF), a short-
term, non-renewable, stimulus fund designed to promote investment in
meeting the needs of individuals with physical and sensory disabilities,
have been allocated to the Fifth District DSB for the fourth consecutive
year by the State Department of Rehabilitative Services; and Council
authorized the Director of Finance to serve as Fiscal Agent for the Fifth
Planning District Disabilities Services Board on September 25, 1995,
pursuant to Resolution No. 32675-092595.
It was further advised that the DSB solicited proposals for the
use of 1999-2000 RSlF funds; and the Department of Rehabilitative
Services and the Disability Services Council approved funding, in the
amount of $45,746.00, for the following:
Blue Ridge independent Living Center (personal
assistance, prescriptions, home modification, independent
living coordinator, telephone, travel, office supplies, rent).
It was explained that the Blue Ridge Independent Living Center
will provide the required local matching funds ($4,580.00) for this grant,
and no City funds will be required for the match; and funds from the
State Rehabilitative Services Incentive Fund (RSlF), in the amount of
$45,746.00, will be received by the City's Director of Finance as the
Fiscal Agent.
The Acting City Manager recommended that Council accept
funding, in the amount of $45,746.00, from the State Rehabilitative
Services Incentive Fund and budget funding, in the amount of
$45,746.00, in a revenue account to be established in the Grant Fund by
the Director of Finance; and appropriate funds, in the amount of
$45,746.00, to Blue Ridge Independent Living Center.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34448-081699) AN ORDINANCE to amend and reordain certain
sections of the 1999-2000 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 62, page 169.)
48
ACTION:
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34448-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
COUNCIL-VIRGINIA MUNICIPAL LEAGUE: Mr. Swain offered the
following resolution providing that the regular meeting of City Council
scheduled to be held on Monday, October 18, 1999, shall be
rescheduled to Wednesday, October 20, 1999, due to the Virginia
Municipal League Annual Conference which will be held in
Williamsburg, Virginia, on October 17 - 19, 1999:
(#34449-081699) A RESOLUTION providing that the regular
meeting of City Council scheduled to be held on Monday, October 18,
1999, shall be rescheduled to Wednesday, October 20, 1999.
(For full text of Resolution, see Resolution Book No. 62, page 171.)
Mr. Swain moved the adoption of Resolution No. 34449-081699.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
49
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CITY MANAGER-COUNCIL: Mr. Hudson moved that Council hold
a Closed Meeting, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended, to interview candidates for the position of City
Manager. The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
ACTS OF ACKNOWLEDGEMENT-CHURCHES: Inasmuch as
Dr. Charles G. Fuller, Pastor, First Baptist Church, will retire on
October 3, 1999, after 38 years of service, Mayor Bowers requested that
Council Member Trout and the City Clerk recommend a means of
recognizing the service of Dr. Fuller.
REFUSE COLLECTION-PUBLIC WORKS: Council Member Swain
addressed the problem of lifter throughout the City of Roanoke, and
suggested that the support of citizens/business owners be solicited to
pick up trash and cut grass.
CITY ATTORNEY-COUNCIL: Council having previously met in
Closed Meeting to consult with legal counsel on a matter of probable
litigation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as
amended, at the 12:15 p.m. meeting, continued until 1:35 p.m., and
further continued until following the 2:00 p.m. Council meeting, the
Mayor advised that due to time limitations, the Closed Meeting would
have to be concluded and scheduled for further discussion at a future
Council meeting.
With respect to the above described Closed Meeting, Mr. White
moved that each Member of City Council certify to the best of his or her
knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of
Information Act; and (2)only such public business matters as were
50
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Vice-Mayor Harris was absent.)
At 6:00 p.m., the Mayor declared the meeting in recess.
At 6:17 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Harris.
ACTION:
COUNCIL: With respect to the Closed Meeting just concluded, Mr.
Swain moved that each Member of City Council certify to the best of his
or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) Only such public business matters as were
identified in any motion by which any Closed Meeting was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
OATHS OF OFFICE-COMMITTEES-PENSIONS: The Mayor advised
that there is a vacancy on the Board of Trustees, City of Roanoke
Pension Plan, created by the resignation of E. Douglas Chittum, and
called for nominations to fill the vacancy.
Mr. White placed in nbmination the name of D. Elliott Bayer.
51
ACTION:
ACTION:
Thers being no further nominations, Mr. Bayer was appointed as
a member of the Board of Trustees, City of Roanoke Pension Plan, for
a term ending June 30, 2002, by the following vote:
FOR MR. BAYER: Council Members Trout, White, Wyatt, Hudson,
Swain and Mayor Bowers ............................................................. 6.
(Vice-Mayor Harris was absent.)
In as much as Mr. Bayer is not a City resident, Mr. White moved
that the City residency requirement be waived in this instance. The
motion was seconded by Mr. Hudson and adopted.
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Mayor
advised that there is a vacancy on the Special Events Committee
created by the resignation of Margaret Thompson, and called for
nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Rodney F. Lewis.
There being no further nominations, Mr. Lewis was appointed as
a member of the Special Events Committee, for a term ending June 30,
2000, by the following vote:
FOR MR. LEWIS: Council Members Trout, White, Wyatt, Hudson,
Swain and Mayor Bowers .............................................................. 6.
(Vice-Mayor Harris was absent.)
RADIO/TELEVISION-COUNCIL: For future City Council meetings,
it was the consensus of Council that RVTV Channel 3, coverage of the
regular meetings will be televised through Other Hearings of Citizens.
At 6:25 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Monday, August 16, 1999, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
52
PRESENT: Council Members James O. Trout, William White, Sr.,
Linda F. Wyatt, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor
David A. Bowers ........................................................................... 6.
ABSENT: Vice-Mayor C. Nelson Harris .................................. 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager;
Diane S. Akers, Acting Assistant City Manager; William M. Hackworth,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by
Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
HEARING OF CITIZENS:
COMPLAINTS-NORFOLK SOUTHERN CORPORATION: Mr. David
Lawhorn, 1018 Murray Avenue, S. E., called attention to the practice of
Norfolk Southern Railway of operating trains during the 5:00 p.m. rush
hour which causes traffic congestion at railroad crossings and creates
a traffic hazard. He asked that the City request Norfolk Southern
officials to refrain from blocking railroad crossings between the hours
of 3:00 p.m. to 6:00 p.m., Monday through Friday.
It was the consensus of Council that the remarks of Mr. Lawhorn
would be referred to the Acting City Manager for response.
The Mayor requested that Council be advised of the status of the
Williamson Road Bridge approaching downtown Roanoke, and plans
for the bridge in southeast Roanoke.
PETITIONS AND COMMUNICATIONS:
ARCHITECTURAL REVIEW BOARD: Ms. Peggy Overton, 547
Mountain Avenue, S. W., appeared before Council and appealed a
decision of the Architectural Review Board to grant a Certificate of
Appropriateness to Adam Cohen, representing A & E Partnership, for
construction of a new structure at 541 Allison Avenue, S.W. She
advised that her appeal is based on the fact that the building does not
meet historic guidelines which state that new construction should
53
include a front porch that is a predominant feature, predominant roof
forms must be compatible with existing buildings in the immediate
vicinity of the new construction, and new construction must uphold the
traditional character of residential buildings in the historic district. She
explained that if the house is allowed to be constructed, a precedent
will be set for construction of other houses that are out of character
with the remainder of the neighborhood.
Donald C. Harwood, Vice-Chair, Architectural Review Board,
appeared before Council and presented a report of the Board
requesting that Council either affirm the decision of the Architectural
Review Board, or modify the decision to incorporate the recommended
enhancements discussed with the A & E Partnership on August 9, 1999.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harwood advised that because of the construction of a
number of new duplexes and structures that showed no concern for the
scale or rich detail of the older homes that comprise the old southwest
neighborhood, approximately 15 years ago, a movement was initiated
toward establishing a protective umbrella over the district. He stated
that this movement led to the identification of a historic district, then to
the appointment of an Architectural Review Board and to the creation
of the standard architectural design guidelines for H-1 and H-2
Districts, and these guidelines encourage a good fit and provide
education regarding the practical approach to incorporating the historic
guidelines. He advised that the Architectural Review Board is made up
of design professionals, historians, and individuals familiar with the
industry, who are charged with the responsibility of identifying,
constructing and reconstructing the architectural fabric of Roanoke's
historic districts, which is a task that the Architectural Review Board
takes seriously and most particularly when issues are presented that
will set precedence for future activities within the historic districts. He
noted that the matter before Council demonstrates how the
Architectural Review Board can work with an applicant to mold what
may have been a less sensitive proposal into a successful solution that
meets the guidelines and the intent of the historic district. He stated
that at the beginning of the process, the developer presented the
Architectural Review Board with a project that was lacking in detail,
scale and sensitivity to the neighborhood and to the guidelines, and
over the ensuing months, members of the Architectural Review Board
met informally on numerous occasions to assist the developer in
upgrading his proposal to the level of a good fit. He explained that
54
several months ago, atthe formal resubmittal of the revised project, the
developer was turned down by the Architectural Review Board as a
result of continued concerns of the neighborhood, because the Board
did not believe that the project had yet achieved that level of good fit;
the developer continued to seek the advice of the Architectural Review
Board as to what would constitute a good solution and after
counseling, the developer brought before the Board a proposal that met
the intent of the guidelines. He stated that the concerns of citizens
were heard by the Architectural Review Board and the project involved
a developer who was committed enough to his project to stay with the
cause, along with those involved, to see if the project could evolve into
a positive solution for future development and a positive solution for
the neighborhood and the district. He further stated that the
Architectural Review Board realizes that not everyone will be happy
with the final outcome, however, review boards are appointed to
provide a consistent approach to uphold the values of a historic district
by those determined to be qualified to do so; and the solution in this
situation demonstrates that a developer must pay attention to the
details and to the written word of the guidelines, and the solution also
demonstrates to the community that in all controversial decisions there
is compromise, but by compromise, quality and sensitivity do not have
to be sacrificed. He urged that Council, in upholding the decision of
the Architectural Review Board, recognize the individual qualifications
of each Architectural Review Board member and their commitment to
the decision being challenged this evening.
Mr. Dale Edwards, 435 Woods Avenue, S. W., advised that he has
resided in old southwest for 15 years, long before the Architectural
Review Board and the historic district were established. He stated that
he has engaged in some renovations to his home; however, presently,
he has stopped renovating the outside of the house because of
inconsistencies of the Architectural Review Board and its process. He
further stated that homeowners in old southwest have been held to
these guidelines by the Architectural Review Board, but it appears that
the Board uses these guidelines only when it is to their benefit. He
added that he would like to maintain the character of the residential
houses in the historic district and any new residential construction
should set an example by being compatible with the remainder of the
houses in the district. He noted that hip roofs, height limitations, and
a full front porch are requirements set by the historic guidelines so as
to provide a good fit with other houses in the neighborhood; however,
the house proposed to be constructed by A & E Partnership does not
fit the historic guidelines, nor is it compatible with the rest of the
neighborhood.
55
Mr. Paul English, 536 Allison Avenue, S. W., advised that he
supports the appeal of Ms. Overton to the decision of the Architectural
Review Board. He further advised that Chapter 36 of the Zoning
Ordinance regarding the H-2 District states that the burden for new
construction in the H-2 District should encourage new construction or
alternatives which are compatible with the existing scale and character
of surrounding properties. He stated that the Architectural Review
Board and the developer have worked to improve the initial design,
certain standards prevail over minimal requirements for the old
southwest area and to rule otherwise would signal the demise of old
southwest. He asked that the City of Roanoke plan for the 21st century
with a vision that celebrates the City's history and integrity which is
embodied in old southwest..
Mr. Lawrence Goldstein, owner of property at 432 Highland
Avenue, S. W., advised that one of his major concerns regarding
development of the property proposed by A & E Partnership is the
height of the building. He stated that none of the architectural
drawings submitted to date show the height of the dwelling and if the
Architectural Review Board has a requirement pertaining to the height
of buildings, it should not accept drawings that do not show the proper
dimensions. He also expressed concern with regard to the roof on the
proposed building, and advised that in order to conform to the area, the
roof should be architecturally interesting in design; all roofs in the area
are hip roofs and multi-dimensional, while the proposed roof is not a
hip roof or a multi-dimensional roof and includes no dormers, the front
door has no glass or transom, the front porch is more of a walkway,
and the proposed design does not enhance the neighborhood. He
advised that when the request of A & E Partnership was approved by
the Architectural Review Board, there was no notice to interested
persons regarding the appeal process, and suggested in the future that
citizens be advised of their right to appeal the decision of the
Architectural Review Board.
Ms. Carolyn Otterman, 601 Allison Avenue, S. W., appeared
before Council in support of the appeal of Ms. Overton. She requested
that Council over turn the decision of the Architectural Review Board,
based on the fact that the proposed construction does not meet the
historic guidelines as set forth in the guidelines for new construction
in the H-2 District. She advised that the decision of the Architectural
Review Board has brought to light more complex issues relating to the
Architectural Review Board and the City Planning Commission. She
further advised that in the 43 years that she has lived in old southwest,
56
the quality of life for property owners is currently at its lowest, and the
intent of Council to create the H-2 District has gotten out of focus. She
called attention to a meeting initiated by the City which was attended
by a select group of individuals; however, no adjacent property owners
were invited to attend at which time changes in plans for the new
construction were discussed along with any options that Council might
take on the appeal. She inquired if the proposed plans of A & E
Partnership already met the guidelines approved by the Architectural
Review Board, why was there a need for discussion on changes and
why were adjoining property owners not invited to participate in the
meeting. She requested that Council investigate the Architectural
Review Board relative to the material that was provided to Council prior
to the meeting.
Mr. Bruce Cusic, 509 Allison Avenue, S. W., Officer and Board
Member of Old Southwest, Inc., advised that an informal meeting was
held to discuss the revised plans of the developer, at which time Ms.
Overton agreed to the proposed changes which now meet all zoning
guidelines. He explained that the last positive residential project in old
southwest was over 20 years ago, there are presently 45 empty lots in
old southwest, and the proposed construction will provide another
opportunity to draw people back into the City. He requested that
Council support the project'as proposed by A & E Partnership.
Mr. Moncie Smith, 609 Woods Avenue, S. W., advised that the
issue concerning new construction at 541 Allison Avenue, S. W., is an
example of what is believed to be a greater problem. He stated that it is
felt that what the Architectural Review Board and the City Planning
Commission are trying to do in old southwest, in concept, is good; and
old southwest believes in the idea of an Architectural Review Board
and its guidelines, but something within the concept is not working. He
explained that there needs to be a new level of understanding
concerning the future of the H-2 District, the guidelines and their effect
on property owners, present and future. He added that the house
proposed to be constructed at 541 Allison Avenue is the latest example
of what some residents believe is wrong and the issue should not have
gone this far without a solution. He stated that the developer is
encouraged to purchase and to construct a house at 541 Allison
Avenue; however, the Architectural Review Board and City Planning
staff have allowed the developer to merely attempt to meet what they
tell property owners is the law regarding their properties. He explained
that the Architectural Review Board, which has promoted a dictatorial
attitude toward property owners, does not encourage persons to move
57
into the H-2 District; and the Architectural Review Board has gone
beyond the bounds of rezoning and is trying to control, by law, the
guidelines and rights of property owners, and this type of overburden
of power attacks one of the main principles on which government was
founded. He requested that Council over rule the decision of the
Architectural Review Board and deny the request of A & E Partnership
to construct a house at 541 Allison Avenue, S. W., and that property
owners be assured of a review of the process involving the
Architectural Review Board and the City Planning Department to insure
that the rights of property owners are protected.
Ms. Freida Mabe, 617 Woods Avenue, S. W., opposed the
proposed construction at 541 Allison Avenue and expressed concern
over the control of the Architectural Review Board over property
owners who wish to make improvements to their property on a limited
income.
Mr. Gary Johnson, 537 Allison Avenue, S. W., advised that he
purchased his house approximately one year ago and he has invested
a considerable sum of money and labor in renovations. He expressed
concern that any new construction or renovation should be compatible
with the character of the remainder of the historic neighborhood.
Adam J. Cohen, representing A & E Partnership, developer of the
property at $41 Allison Avenue, S. W., advised thatwhen he initiated the
project, the concept was somewhat bland and through multiple
revisions, plans have been developed which meet the guidelines of the
Historic District and were approved on a 5-0 vote of the Architectural
Review Board. He explained that the height of the house was
discussed at length and the approved version of the planning
documents that were submitted to the Architectural Review Board
contained the height dimensions. He stated that concern has been
expressed regarding the design of the roof and called attention to
similar roof design at 528 and 536 Allison Avenue. He presented a
diagram depicting how the proposed house will fit in with the
streetscape of Allison Avenue, and advised that construction costs are
in the range of $140,000.00. He advised that he worked with the
Architectural Review Board to refine the project and to reach a
compromise to cause the development to be more appealing to
property owners in old southwest.
58
Ms. Joel Richert, 415 Allison Avenue, S. W., advised that new
residential construction in the neighborhood is a positive change, and
the Architectural Review Board is a working board that has tried to
encourage proper development in old southwest. She stated that the
Architectural Review Board operates by guidelines that were carefully
produced and intended to serve as a guideline; the intent of the Zoning
Ordinance has been met regarding the proposed construction at 541
Allison Avenue, S. W.; and a house identical to what was previously on
the site could not be constructed today because cost alone would be
a prohibitive factor; She requested that Council trust in the judgement
of the Architectural Review Board because the intent of the law has
been met, and asked that Council vote in favor of constructing the
house at 541 Allison Avenue which will serve as an enhancement to the
neighborhood.
Evelyn S. Lander, Secretary, Architectural Review Board, advised
that the Board was initiated as a community driven entity appointed by
Council, and her responsibility with the Board is to coordinate issues
between the Architectural Review Board and citizens, with no power of
voting. She explained that guidelines of the Architectural Review Board
were not developed in a vacuum, but were developed over a two year
period with discussion by .many residents and the Old Southwest
neighborhood organization, along with workshops, media releases,
news releases, etc., which provided ample opportunity for input by all
persons involved. She stated a consultant was engaged to insure that
the guidelines were applicable, appropriate and easily understood by
home owners. She explained that the historic district regulations have
changed over time since their initial adoption in 1987, and revisions in
1991-92 were more stringent. She advised that the meeting which was
held on August 9, 1999, was intended to bring people together who had
similar interests in a smaller discussion group to determine if there
were areas of agreement or disagreement, the end result being a
project that old southwest residents would be comfortable with. She
reviewed the proposed dimensions of the building, which will be an L-
shaped house that is typical of other houses in the historic district and
includes a small front porch, however other examples are found in the
historic district.
Mr. Hudson moved that based upon the evidence (testimony and
documents) presented that Council affirm the decision of the
Architectural Review Board.under date of July 8, 1999, and authorize
issuance of a Certificate of Appropriateness for the construction of a
structure to be located at 541 Allison Avenue, S. W., on the grounds
59
that the proposed construction is compatible with the H-2 District and
enhances those special visual and spacial qualities that the H-2 District
was established to protect. The motion was seconded by Ms. Wyatt.
Following further discussion, Mr. Trout called for the question,
thereby ending debate.
The above stated motion was adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................. 6.
NAYS: None ............. - .......................................................... 0.
(Vice-Mayor Harris was absent.)
Ms. Wyatt advised that it appears that part of the frustration of
property owners in old southwest is the feeling that there is a double
standard, one standard for new construction and another standard for
renovating existing property, which breeds frustration, dissention and
animosity in the neighborhood. She requested that the matter be
referred to the Acting City Manager for review of the historic guidelines
in an effort to eliminate the perception that there is a double standard.
PUBLIC HEARINGS:
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, August 16, 1999, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, on the request of
Foot Levelers, Inc., that a portion of the southern end of Sixth Street,
N. E., (Wenona Avenue), b~ permanently vacated, discontinued and
closed, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, July 29 and Thursday, August 5, 1999,
and in The Roanoke Tribune on Thursday, August 5, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that Foot
Levelers, Inc., is a local enterprise engaged in the manufacture of
orthotic shoe inserts; the applicant desires to expand the existing
6O
ACTION:
manufacturing operations by enlarging and extending the existing
building in a northerly direction for a distance of approximately 127
feet; and the applicant has'indicated that this is the first phase of a
three phase expansion plan, was before Council.
The City Planning Commission recommended that Council
approve the request, subject to certain conditions.
(For full text, see report on file in the City Clerk's Office.)
James F. Douthat, Attorney, appeared before Council in support
of the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34450) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 62, page 172.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34450 was adopted, on its first reading, by the following
vote:
AYES: Council Members Trout, White, Hudson, Swain and
Mayor Bowers ............................................................................ 5.
NAYS: None ....................................................................... 0.
(Council Member Wyatt was out of the Council Chamber when the vote
was recorded and Vice-Mayor Harris was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, August 16, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. and Mrs.
Donald F. Lopez, that a 0.43 acre tract of land located at 5416 Airport
Road, N. W., identified as Official Tax No. 6640108, be rezoned from RS-
61
3, Residential Single-Family District, to C-1, Office District, subject to
certain conditions proffered by the petitioners, the matter was before
the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, July 29 and Thursday, August 5, 1999,
and in The Roanoke Tribune on Thursday, August 5, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to provide office space for an
insurance business, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, advising that the subject property is
adjacent to an industrially zoned property and is located in a mixed
commercial-industrial area; and although there are other residential
structures in the immediate area, the City's Comprehensive Plan targets
the area for future industrial development and the rezoning to C-1
would be consistent with this desired future development goal.
(For full text, see report on file in the City Clerk's Office.)
Charles Osterhoudt, Attorney, appeared before Council in
support of the request of his client.
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34451) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 664, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 174.)
The motion was seconded by Mr. Hudson.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34451 was adopted, on its first reading, by the following
vote:
62
ACTION:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers .................. -. ......................................................... 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, August 16, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Mr. Edward C.
Park, III, and Mr. and Mrs. Gustavis G. Lovell, that a tract of land located
on the north side of Fugate Road, N. E., being the rear 79 feet of a lot
identified as Official Tax No. 3101007, be rezoned from RM-1,
Residential Multi-Family District, Low Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioners, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, July 29 and Thursday, August 5, 1999,
and in The Roanoke Tribune on Thursday, August 5, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
property will be used only for one or more of the following purposes:
automobile accessory sales with related installation, automobile
cleaning facility, and/or automobile repair establishment (but not
painting or body shop); and there will be no further subdivision of the
property.
The City Planning Commission recommended that Council
approve the second amended petition to rezone the described portion
of Official Tax No. 3101007, subject to proffered conditions in the
amended petition.
(For full text, see report on file in the City Clerk's Office.)
Daniel F. Layman, Jr., Attorney, appeared before Council in
support of the request of his clients.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
63
(#34452) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 310, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 62, page 175.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34452 was adopted, on its first reading, by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Vice-Mayor Harris was absent.)
OTHER HEARING OF CITIZENS:
BUDGET-ARCHITECTURAL REVIEW BOARD: Mr. James
Armstrong, 619 Highland Avenue, S. W., addressed those issues that
arise outside of the routine budget process. He advised that the
problem in approving funding requests outside of the normal budget
process is that decisions are made without consideration of other
alternatives and/or priorities, and the fact that large sums of money
were appropriated in the last year outside of the normal budget process
sets a precedent for those kinds of difficult decisions that Council has
been called upon to address in recent times. He stated that Council will
continue to be faced with requests for large sums of money to be
provided outside of the routine budget process, and encouraged
Council to refer those requests to a budget committee for report and
recommendation, thus establishing a mechanism to address future
funding requests.
Mr. Armstrong commended the action of Council in affirming the
decision of the Architectural Review Board regarding the property
located at 541 Allison Avenue, S. W., and for respecting the advice of
Council's appointees to the Architectural Review Board. (See pages
53 - 60.)
64
There being no further business, the Mayor declared the meeting adjourned
at 9:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
65
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
November 1, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE $.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
November 1, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss a special award, being the annual Citizen of
the Year Award, pursuant to Section 2.1-344 (A)(10), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke. Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 3, 1999
SANDRA H. EAKIN
Deputy Cit3 Clerk
James D. Ritchie, Sr,
Acting City Manager
Roanoke, Virginia
William M. Hackworth
City Attomey
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Willard N. Claytor, Director
Real Estate Valuation
Roanoke, Virginia
Robert H. Bird
Municipal Auditor
Roanoke, Virginia
Gentlemen:
On Monday, November 1, 1999, Council concurred in the attached communication from Council
Member William White, Sr., recommending appointment of a Transition Team to assist the newly
appointed City Manager during the transition period. The Transition Team will consist of the Acting
City Manager, City Attorney, Director of Finance, Director of Real Estate Valuation, City Clerk, and
Municipal Auditor.
Each Council Appointed Officer was requested to prepare a list of key issues effecting their
department for transmittal to Ms. Burcham by the City Clerk. Please submit any information that
you would like to provide to the undersigned by Thursday, November 11.
If you have any questions, please feel free to call me.
Sincerely,~ ~,~t ~' ~$b"~'
Mary F. Parker, CMC/AAE
City Clefk
MFP:lo
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 28, 1999
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
The Honorable Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
The purpose of this communication is to recommend that Council take action to appoint a Transition
Team to assist our newly appointed City Manager, Ms. Darlene L. Burcham, during the transition
period. The Transition Team should consist of the six Council Appointed Officers: James D.
Ritchie, Sr., Acting City Manager, William M. Hackworth, City Attorney, James D. Grisso, Director
of Finance, Willard N. Claytor, Director, Real Estate Valuation, Mary F. Parker, City Clerk, and
Robert H. Bird, Municipal Auditor.
Prior to Ms. Burcham's arrival in Roanoke in January, the role of the Transition Team would be to
provide pertinent information and data to our new City Manager related to current and future issues
that will impact the City of Roanoke. Some of the key issues that should be addressed are: the
upcoming fiscal year budget process, the City's continuing vision statement, coordination of
meetings with key stakeholders in the community, neighborhood groups, the business community,
and various churches and civic organizations. In addition, the Transition Team should transmit
information and schedule meetings through the City Clerk's Office. Each COuncil Appointed
Officer should be requested to prepare a list of key issues affecting their department which should
be coordinated with the City Clerk for transmittal. I also visualize the City Clerk in the role of
assisting the Mayor and Council Members in coordinating initial meetings with the new City
Manager to share our individual points of view.
If the Members of Council concur in this approach, it is envisioned that the task of the Transition
Team will end on December 31.
With warmest regards, I am
William White, Sr.
Council Member
MARY F. PARKER, CMC/AAE
Ci[~ Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke. Virginia 24{)11- 1536
Tclcphonc: I540~ 853-2541
Fax: 1540) 853-1145
SANDRA H. EAKIN
Dcput_,, Cit',. CIc~k
November 4, 1999
File #15-110-192
Mark E. Feldmann, Chair
Roanoke Civic Center Commission
2932 Lockridge Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Feldmann:
This is to advise you that on October 20, 1999, Vernon M. Danielsen qualified as a member of the
Roanoke Civic Center Commission for a term ending September 30, 2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
pc;
Susan Bryant-Owens, Secretary, Roanoke Civic Center Commission
Sandra H. Eakin, Deputy Clerk
RECEIVED
iRKS OFFtfi
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Vernon M. Danielsen, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and that I
will faithfully and impartially discharge and perform all the duties incumbent upon me as a member
of the Roanoke Civic Center Commission for a term ending September 30, 2002, according to
the best of my ability. (So help me God.)
Subscribed and sworn to before me this 2._~day of_~¢Pd~--1999.
ARTHUR B. CRUSH, III, CLERK
_, ~ CLERK
C:hMyFiles~oct4.wpd. l.wpd
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W,. Room 456
Roam)ke, Virginia 2401 l- 1536
Telephone: 154()~ 853-2541
Fax: (540) 853-1145
,%ANDRA H. EAK1N
Dcpu~3 Cit> Clerk
November 4, 1999
File #15-110-192
Susan Bryant-Owens, Secretary
Roanoke Civic Center Commission
Roanoke, Virginia
Dear Ms. Bryant-Owens:
This is to advise you that on October 26, 1999, Mark E. Feldmann qualified as a member of the
Roanoke Civic Center Commission for a term ending September 30, 2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy Clerk
C:\MyFiles~nov I wpd
RECEIVED
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark E. Feldmann, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member of
the Roanoke Civic Center Commission for a term ending September 30, 2002, according to the
best of my ability. (So help me God.)
Subscribed and sworn to before me this Y_.-_~.g day of:3'cJ'o~e t--1999.
, lil~iFV CLERK
C:hMyFilcs~oct4.wlxt. 1 .wpd
RECEIVED
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mark E. Feldmann, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member of
the Roanoke Civic Center Commission for a term ending September 30, 2002, according to the
best of my ability. (So help me God.)
Subscribed and sworn to before me this~-_~__f day of_tS~ c~_ 999.
ARTHUR B. CRUSH, III, CLERK
CAlVlyFiles\oct 4. wpd. l.wpd
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
October 19, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Re: Pension Board
Dear Members of Council:
As your Member of the Pension Board for the employee pension fund
of the City of Roanoke, I wanted to provide you with information
received at the most recent meeting held on October 13, 1999. The
actuarial firm of Slabaugh, Morgan & White reported to the Board on
that date that our pension fund is doing "very well.". Our good
performance outweighed increases due to changes as a result of the
2% cost of living adjustment and, more significantly, the increase
from 2.0% to 2.1% of the ESRS benefit multiplier for each year of
service, which effectively increased maximum benefits to 63% of
average final compensation, and increased the actuarial liability
by $5.5 million. Even with these expensive and significant
changes, things have worked out "very well" according to the
representative from the actuarial firm. He stated that, from a
financial perspective, the fund is performing well and yet benefits
have increased for our retirees. Our market value of assets is
$347,669,479, although our actuarial asset value is only
$274,348,723. The funded ratio which was 109% last year, has, even
with the changes, increased to 112%.
This is good news for City taxpayers as well. Four years ago the
contribution rate, according to Mr. Grisso, was about 12%, which
equaled $7.2 million. This year's contribution rate is only 8.25%,
which translates to only $4.8 million. Thus, we have, through good
management of our fund, and even with increased benefits to our
employees, nonetheless saved our taxpayers $2 to $3 million which
is now available for other taxpayer needs and expenditures.
A copy of some of my notes from the meeting are included herewith
for your review.
Congratulations should be given to the Members of Roanoke City
Council and to the Pension Board for their good management of our
employees pension fund.
Roanoke City Council
Pension Board
Page 2
I respectfully request that this letter and accompanying documents
be placed on the Consent Agenda for the next meeting of Council and
thereafter received and filed.
pc:
Sincerely,
David A. Bowers
Mayor
Members, Pension Plan Board of Trustees
Enclosure
Changes Since Last Valuation
~~-!i~-idj-~s~tive July 1, 1999, for persons
reu ~,~l~JggVFhis change increased the actuarial
liability by $1,492,676 as of July 1, 1999.
· The ESRS benefit multiplier ~re~s;d fr~m 2 0% t0-'2"'i-%~
each yea~r o~ti~e January 1,4.99~. The maximum benefit
increase~~e final compensation.~'his change
increased th~l~j]~y by $~of July 1, 1999.
· Members of ERS were given the opportunity to transfer to ESRS
during the period from 07/1/98-08/31/98 and again from
12/1/98-12/31/98. 191 members elected to transfer. These transfers
increased the actuarial liability by $4,086,427 as of July 1, 1999
· No other changes in assumptions or methods (7.75% interest rate
used)
Summary of Valuation Results
tNumber i 2,026'] 2,071!
t' p~e' t'-.,~-d- a~ ~..~e-h ~ fi-c] ;-fi~s ..................... ~ ~ .....................
k'u~':r ................. ~ .............1 294 .................
lNu~er .................... 21-5 ................. 166-~ ~P~ ~--
~ -~x¢~;'hk~'mfe'~ea ~il0wan~ ................ 3,~33
2,914-'
~Funded ~tio ~~ Ill ~ll2'ag"/ ...........
~ ........ ~-:~.,,; ~ ......... i o'~-~,,-'~
........ ~ 238,225,223 212,607,951
l Ma;~et" Value -° f A s ~'g'~s- ........ 567}669:~59 5i }'}891:4~0 a
,Funded Status ~ 109,4~,256 ~283]499,..
FUnd~d ~iio ...... 145~9%~ '1'46.7Vo{.
ICon trier ion Rates
FiS~a'i'~ea~-~ded ' ' ~ 2~'i'~
· .............. ~ ] 2000
~o. o6~
Age
Aggregate ~te 4'83~
6.15%
Accrued Liability Funded Status
Valuation as of "~:' AeC~d ~~ value of Unfunded /Funded
June 30 ~~ Assets -- Ratio
/
Accmed ~iah'lity ,
1999 $243,166 $274,349 ($31118~; '/ 112.8%
1998 $218,960 $239,434 ($20,474) / 109.4%
1997 $195,054 $210,408 ($15,354) ~ 107.9%
1996 $188,457 $188,445 $12 100.0%
1995 $176,134 $170,853 $5,281[ 97.0%
7
Student enrollment: 13,867
Average class size: 18.9 to 1
Average daily attendance: 95%
Teachers' salaries: top I 1% in the state
Per pupil expenditure: $7,257 (~tate average $6,194)
Class of 1999
- 619 graduates
- $1.7 million in scholarships
- 70% enrolled in colleges
- 12% other post-secondary edUCafi0n
Facilities
21 elementary schools
2 high schools
1. alternative site
- $90 million expended in 20 YegS !.
- Complete renovation of:Telementary and!4middle
schools
- Aggressive capital fired for con~Ued improitements
Technology :
- $15.5 million allocated:iniSyearn
- Student to computer ratio: 3;2
- Nationally recognized for pl:~gand programs
Professional Developm, ent
- $903,500 allocated for 1998-99
- Programs include .
· University of Virginia madingcourses
· TESA (Teacher Expemtion StUdent Achievement)
· Technology- 1,000~memberSitrained
· National Board ceffification - 2t teachers accepted
· Beginning Teacher Academy for90 new teachers
· 130 Mini-grants awarded for instructional projects
· National Learning Disability Teacher of the Year
· Outstanding Chemistry Teacher for the state
ot ealth and ,_ a etrl . . .
Exemplary behavior policy
Proactive plans and initiatives designed to maintain a safe
learning environment
Collaborative partnerships with community agencies that
provide additional student resources
Two school-based health centers and one community-school
center
Nurses in all schools
. tttdeat ; qchievement. . .
Three National Merit Finalists (1999)
Two International Baccalaureate Diploma recipients
Twenty-four Distinguished Scholar graduates (4.1)
grade po~t average or ~uer)
One hundred twen~-eight Honor graduams (3.0 grade
po~t average or ~uer)
Pa~ck He~ High School average SAT scorns
- 41 pom~ above state average
- 32 pomu above nafion~ average
Adv~c~ Pla~ment msB: 1~ of smdenm in Biolo~,
Enghsh ~guagdComposifion, ~d C~c~m sco~ 3,
4, or5.
1~ S~d~s of ~g ~s~ (Vkgi~a ~nc~k
for student achievement)
:~ :: ~ schools mcog~ ~ Vkgi~a's top 25 "Most
:~ ::~ ~pmV~ ~hools"
recognized as "Most Improved
ion ~
~: P~ance gap ~een~fic~-~efic~ and
' ·CaUCasian studeats mrrow~
N~on~y r~ed c~ ~ ~M~ clubs
"EX~llent" and "Subtler" r~ngs for high school
m~g b~ds
2,732 1<~, sine, nafiOn~:or inm~fionM aw~ds to
5~ sm&nu
Magnet Schools ($22,373,789 r~ived since 1987)
12 sites wi~ 32 magnet programs
Nationa~y recognized Title I program
Twenty-four business and technical programs
State-recognized Volunteer Pannership Program
$2 milhon in manpower, material, and in-hnd
support to students and staff
Commumcafion li~s
Newsletters for teachers, parenu, and community
Government Education Access channel
· "Spotlight onCity Schools" programs
· ~red88 times
20 community meetings held for citizens' lbedback
¸,%
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (5401 853-2541
Fax: (540) 853-1145
November 4, 1999
File #20-137-336-398
SANDRA H. EAKIN
Deputy CiL', Clerk
William White, Sr., Chair
Legislative Committee
3698 Partridge Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. White:
I am enclosing copy of a communication from Mayor David A. Bowers and Council Member
William White Sr., with regard to a Roanoke Valley Travelers Information Center at 1-81
and Plantation Road, which communication was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, November 1, 1999.
On motion, duly seconded and unanimously adopted, the communication was referred to
the Legislative Committee for review.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable J. Granger Macfadane, P. O. Box 201, Roanoke, Virginia 24002
William M. Hackworth, City Attorney
C:XMyFilesXnovl wpd
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 2401 !- 1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
DAV~ A. BOWERS
Mayor
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
October 19, 1999
Dear Members of Council:
We wanted to share with you an exciting proposal for the Roanoke
Valley.
Former Senator Granger Macfarlane has visited with us regarding the
proposed "regional welcome centers" which the Governor is budgeting
for the Fredericksburg and Williamsburg areas of our State.
Senator Macfarlane believes that western Virginia should not be
left out, and that the Roanoke Valley should join together to
investigate and support the possibility of a similar State funded,
sponsored and operated facility along 1-81 in the Roanoke Valley.
Senator Macfarlane has visited with both of us, and we have invited
him to appear for remarks at the Roanoke City Council meeting on
Monday, November 1, 1999 at 2:00 p.m. Accordingly, we are asking
the City Clerk to place this letter under "Petitions and
Communications.,,
Enclosed is additional information regarding this project. Please
join us in welcoming Senator Macfarlane at this Council meeting.
Enclosure
pc:
William White, Sr.
Member, Roanoke City Council
David A. Bowers
Mayor
Honorable J. Granger Macfarlane, P.O. Box 201, Roanoke, Virginia 24002
Honorable John S. Edwards, State Senator, 21st District, Post Office Box
1179, Roanoke, Virginia 24006
Honorable H. Morgan Griffith, Member, House of Delegates, 8th District,
Post Office Box 2411, Salem, Virginia 24153
Honorable Clifton "Chip" Woodrum, Member, House of Delegates, 16~h
District, Post Office Box 990, Roanoke, Virginia 24005
Honorable C. Richard Cranwell, Member, House of Delegates 14~n District,
Post Office Box 459, Vinton, Virginia 24179
Honorable A. Victor Thomas, Member, House of Delegates, 17~" District, 1301
Orange Avenue, N. E., Roanoke, Virginia 24012
Mary F. Parker, City Clerk
CLIFTON A <CHIP) WOODRuM
POST OFFICE BOX 99o
~'OANOKE VIRGINIA Z4OO5
COMMONWEALTH OF VIRGINIA
HOUSE Of DELEGATES
~lCHMONO
April 20, 1999
The Honorable J. Granger Macfarlane
P. O. Box 201
Roanoke, Virginia 24002
Dear Granger:
Thank you for your letter of April 19~ and the enclosures.
As you know, the tourist center at Fredericksburg is located on donated property at a
private development in that area. The funding was included in the Governor's Budget at the
1999 Session. This, as you will recall, greatly enhances the prospects for any such project. At
your request, Vic Thomas sought a budget amendment for your project; however, because
there was no specific plan and in the rush of the short session, we were not able to prevail.
I will certainly be happy to work with others to fund a Tourist Center. I suggest that
you need to get the input and cooperation from the economic development departments of
the various localities and their respective governing bodies. If they can get a plan together,
then it might be best to approach the State's tourism, transportation and economic
development authorities.
this.
I am sure that those who received your letter would be willing to be of assistance on
Thank you for bringing this matter to my attention.
With kindest personal regards, I am
CAW/cjc
cc: The Honorable A. Victor Thomas
Cordially yours,
Clifton A. Woodrum
Easte -a c. [otor Zaas, Inc.
Post Office Box 201
Roanoke, Virginia 24002
(703) 344-5531
FAX (703) 344-5598
September 20, 1999
The Honorable C. Richard Cranwell
P. O. Box 11804
Vinton, Virginia 24179
In Re:
Roanoke Valley Travelers Information Center,
1-81 and Plantation Road
Dear Dick:
As requested, this letter is to request your immediate assistance
to urge the Roanoke County Board of Supervisors to join in with the
City of Roanoke to develop, what I and others envision will be the
singular, most outstanding travelers information and rest stop in
Virginia. Dickie, I say immediate because planning money for this
1-81 location should be combined this session with the Colonial
Williamsburg and Fredericksburg visitors, centers state money
already underway. (See enclosed articles)
The City and Hollins University own more than sufficient land which
lies nicely along 1-81. Some of the land is located in Roanoke
County and some in Botetourt County, your legislative areas. These
sites are, I believe, perfectly located for this purpose. The
interchange ramp and service road are already there with water and
sewer nearby. The land lays well for this use, with long sweeping
views of the Valley. I estimate it will take about 25 - 30 acres
to include and to properly lay out all of the necessary traveling
guest service functions, and to have some land for future
expansion. (Of course if the City and County come together on the
concept for this project, Hollins University will have to be
formally approached for an option as they were in 1984 for the
Horse Center.)
In any event, Jim Ritchie likes the idea and so does Tim Gubala.
Jim wants the County officials to give it their blessing before he
takes the proposal to his City Council. Tim approves but does not
want the project 'to compete,, with the proposed 'Interpretive
Center" planned for Explore. Joyce Waugh says that such a broad
based travelers center located on 1-81 so far from Explore, and
designed to benefit the entire Valley, will not conflict with nor
compete with the Explore project. Indeed it could be a source of
new visitors t_9o Explore. '
The Honorable C. Richard Cranwell
September 20, 1999
Page 2
This is where you come in:
I want you to analyze these concerns and then approach
the Roanoke County elected officials asking them to join in with
city officials to approve the concept, to put the project on high
priority, and to request $200,000 of state planning money.
Designation of the site could go forward simultaneously with this
work.
If you can obtain county officials, agreement then we should move
quickly because both Colonial Williamsburg and Fredericksburg,
Stafford and Spotsylvania (in the form of the "Celebrate Virginia
Project) have received approvals from this governor that be will
help them and put money in the state budqet for their projects.
Thus, at the beginning juncture, Western Virginia could be left out
with no complimentary travelers information center on 1-81 in
western Virginia. All of these monies will be flowing exclusively
to eastern projects. Thus, timing is critical.
Please move quickly and see what you can do. We have about three
and a half (3 1/2) months before the Session starts so there is
time.
I am enclosing a package of brief reading for you, to bring you up
to date on the previously mentioned efforts on 1-95 and 1-64
respectively; and how this governor plans to soon spend Virginia
tax dollars exclusively over there. (See newspaper articles and
editorials in my package.)
Please keep me posted. Good Luck. Thanks.
I send my bes personal regards.
Very sincer, yours,
J. Graf
Preside~
JGM:f
Enclosures
CC:
Macfarll
Ms. Lisa Fain, Acting Deputy Director,
Development Commission
The Honorable Clifton A. Woodrum, III
Roanoke Economic
to embark
on $100 million
·
renovations
800 construction jobs to be created
By Deba~ Strlszhdm
Da~ Press
WILLIAMSBURG
Colonial WUUamsburg will
~ena ~oo m~mon to renova~ ~s
.Vl~iior Center and hotels, a proJ_~'t_. '
that will ienerate ~ constructio~
job~, the Colonial Wllliams~
Foundation said Tuesday.
The project will expand the
Visitor Center building, demollah
Woodlandz hotel buildings and
roplace them with a hotel. CW will
also turn the Ce~ades Res'~
.. into meettn~ space and butJd a faro-
fly-Style restaurant.
At the Willi~rnsbul-g hill, CW
will renovate the inside of the hotel,
transforming ms_ny moms into
fewer, more spacious rooms. The
At the W'flllamzburg Lodge, the
foundation will renovate hotel
moms, tear down the existing 400.
seat auditorium, build a conference
center and put iffan outaoor swim-
mmg~l.
Inside Foundation
Irustees approved
· See the the total consWuc.
artist's Uon package in
oonception of late April.
t~e changes. The project is
Cl. expected to create
800 construction
· Wilbum says jobs, said Tim
hotel Andrews, public
receipts, relations director
ticket sales for the Colonial
are up for Wllliamsbm2
first quarter. Foundation. In
Cl. addition, he said
the sales tax paid
on the purchase of construction
materials will bring in another $~.8
million in state tax money.
"This is a big project no matte/-
how you shce it," Andrews said.
"It's going to involve many employ-
ees, and it's going to involve many
employees outside the foundation.
We really feel it's a win-win situa-
tion. It's a win-win situation for our
visitors, it's obviously win-win for
Colonial Williamsburg, and it's a
win-win situation for this region.
The con~a-uctlon would take
place in pb.a.~z, with all the work
at°cco~fh~hed by the year 2003,
hung to a ~tatement fi'om the
At the Vlzitor Cent~ the general
b~coms ~ for rural trade work-
~r~ ~o that people step imm~liate-
ly into the ]~ centur~
Th~ foundation will also buUd a
tootbrld~ over Route
will build a four-w, ory,, 300-mom
hotel on what is now the green
parking lot at the Vhitor Center.
That hotel will replace 219 moms
rags now there. Those will be
demolished.
The two-story buildings at the
Woodlands will stay. They'll be
used mainly for school groups,
Andrews sa/cl.
The Cascadez l~sta~t will be
turn~l into m~eting space with
banquet faculties. CW plans to
build a 125-seat family.style restau-
rant near the Visitor Center on the
corner of what is now
Commonwealth Hall
There will also be a pedestrian
· _, wauiwa), to connecx me new aot~r
- with the ~qsitor ~anter. --
At the lodge, cw pla~ts a new
Lcorffe~nce center on the north side
o! me Ouuamg ana an oumoor-
swimming pool at the TazeweU
dub. It's designed to accompany a
new spa faciU~ which isn't in the
piaa~ now but will be added in the
future. The lodge has an indoor
~What we're trring to do is cr~
ate a wofld-da~ re~ort complex. 8o
recreat/on factories, ~wimm~g
pools, world-e/us golf courses,"
The foundation is ~ trying to
Once the lodge Is flnlahed, it will
have 800 rooms; it now has 315.
The plans ~ eau for work on
the inn. The idea is to incroase the
~ of the rooms and bathrooms.
The inn, which has 100 rooms
'q~he exterior appearance of the
Wil]t~lsbLtrg Itm ~ not change,"
he said.
CW also plans to restore the
original design of the registration
area in the inn, to make it look like
it did 60 years ago.
/:)~me~h S/r~ztm/m can be
reached at ~1-7220 or by e-ma//at
dstraszt~m ~~.~
Visitors
center
at resort
hailed
RICHMOND TIMES.DISPA ICH
TUESDAY, DECEMBER 22, 1998
BY CHRISTIN[ NEUBEI~GtR
TIMEs-DISPATCH S'I'AFF M/RITER
s~)tmcstsatat~ _ Despite
some local opposition, officials yes-
terday hailed plans for a state-sup-
ported visitors center at a private
developer's resort on the Rappahan.
hock R/vet.
The 1,?00-acre Celebrate Wu'ginia
project -- a hub of museums, the.
aters, hotels and restaurants aloug
Interstate 95 in Fredericksburg
linked to golf courses and offices
across the Rappalmme~ River in
Stafford County -- will be bane to
the state's secon.d Pubic-la'hate vis-
The visitors center, replete with
an IMAX movie theater, ~ put
Fredericksburg on every tourist's
_ y pattern O! m"o~x~it~
~,~. u_~_mj __a~e~- toia .about ~ people
&-m~'eu unoer a neared tent at the
Celebrate Virginh site west of the
interstate.
But a band of sign-waving protest-
me ~ele~rate Virginia project has
met l~erce local opposition. It
spurred a citizen-led drive to oust
the City Counco for re~a~ng the
city's last major watedront land for
the development.
"We want the governor to realize "
the people of Fredericksburg aren't
... happy with the project.., and he
should think twi~e about get~g in.
volved in this," sa~d Mason Cook,
president of the pro-recall group,
Rappahannock Area Grassroots.
Celebrate Virginia, upon comple-
tion by the developer Sitver Compa-
nies, wflJ create 10,521 new jobs and
~.2.$ rn~o~ 'annualJy in new state
income and sales ta~ revenues,
according to a study by the Bureau
of Business Research at the College
of WillL~m and Mary.
The forecast is based in part on
plans for 2.2 mi~on square feet of
retail space, 4,000 hotel rooms and a
conference center at the site just
north of Silver's Central Park shop-
ping complex in Fredericksburg.
th Among the possible offerin~ at · ~I00 a~i~o
a museum nf v;~.a=__'~:'".u.$eum,
an.~ ,~ -.,, ,,--u'guua music history
Across the river in Stafford, the
developer envisions putting a corpo-
rate or, ce campu~ next to a golf re-
sort with ire 18-hole courses. The
ururur~ ..will represent the hreest
l~ee~, IA-~..'_'?~-'~" ~.vu.~u MI'aW OUSi-
~n'";',,'"u .a~.. g tora place to meet or
~n to settle, according to the de-
Yek}~. .
Icy j.Sj. ~of Transportation Shir-
' ' terr. ha~e is
" but she messed it would
.apgruvsi b~ fede~ omciah,
.review can take as much as
months..
.second such hi~h-tech center to
planned as a public-private ven-
ture to showcase local and Virginia
attractions.'
~ state's firat reltional visitors
~p.~er ~ i &lO0 million fadht~
,a...~aanea ~ w~arnnour~ =
~,,~ku_ ~x nulr~m state~
,.~llld Joshua N,
~secretar~ _of comme~ and
ua~e. ane rreoencksburg visitors
~ carries no ~ prket~ yet,
and Lief said the uumore adminis.
tration hasn't pledged a specific level
of money.
Local officials greeted the Cele-
brate Virginia's promise as a tourist
magnet for a region often overlooked
by travelers driving 1-95 despite the
area's ties to the nation's birth and
the Civil War.
Th~. _.n~.olec~ "/'~presents a definin~
U " ·
.--~=P'~ve Frederick ~bur~-'
~a pass~throuEh to a desti.~__..
Stafford County Board of Supervi.
sors Chairman Kenneth Mitchell
said the project is heartily welcome
in his fast:growing locality, which is
a. ggressive~y pursuing ices to
the need to commute. Mi'--tchell
the Celebrate Virginia project "pos-
s~iy will be the best thing to ha n
in years." ppe
Critics of the city's Aug. 11 rezun-
ing for the development have com-
plained that the SiJver Companies
~? _'~ught inZluence" by ~vino
,,mmore s election and inaugural
amds.
~tate support of regional attractions can benefit everyone
Almost ~) mflIion visitors spent $11.2 ~flt. That's one of the goals of ~ov, Jim
glllon in ~ l~t yem-. That money
· ,.=.,F~m. me~ me zinanctal sua~,~, ^~' Tourism Authorl~
· ?]u~u~ moclern, cL~ theme Gilmore will ask the General Assem.
historic treasures, parks bly for 82 million to match private funds
In ~, tourism is bi~ busineoo r°_~r ha. ti°hal.ad campaigns This
· , ~. private- u · kind of
· . -And it s about to get b e p bllc partnerslflp would
Ih' * Jig r. At least ilar to be shn.
at s what the roi Wll~b s we
ks plannin ur~ Il-rewarded co
100 g for the trlbution to n-
L°°~_._'~__lv.e~ or the ,emement or ,~,advertl,~g ro~ CoZo,l,~
,,,mc~mwn m 2o07 Wililamsb
arewo tow ~it°
,B~ut they ca~. 't Just open the ~r~ and ~a~v ~ also_foresees, network
.. ~ome on tn." Durin~ thp ,,.,,, .,_-~'.' r.I. centers t~ar more hi,h
.years, Virginia needs to nre,,-,.- ,.A_ ] ~P_.t~. cared than the we. lmm,
increased visitation- that l,,~'~.~'-' '.~-~f I ~me s~ate currently r.,,.
ass ..... ;,m~,- oe at Colon .... ,.= ~r~ wotu~l
urin~ adequate hilglways I ~o~t~C-- ~__~!_ Will__la~.sbur~. where the
~.o_p,l~.m.~ing..entertainment and provid. I ~nt,~pwnn~ expansion or CW's
~uJ~ llllol'ma~lon. ~ ~uuuol] ~o a '
:'~ ~d ~e on,lsat o~ ~ltors ~ ~e ?b~'~'o e
:an impact rat beyond Jamestown. ~he development. .r form or economic
?nth'e state's tom'ism indust~ can ben- Virginia's success with
tom-ism indicates it's a. wise investment.
CELEBRATE
VIRGINIA
AMERICA'S DESTINATION
...R.E P'0 R T E R
Volume 1, Issue I
Governor Gilmore Launches Celebrate Virginia
FREDERICKSBURG .. On
December 2 l, 1998, Governor Gilmore
traveled to Fredericksburg to announce his
support for the development of a new
regional tourism visitors center to
complement the proposed Celebrate Virginia
development, a tourist campus and golf resort
to be built on more than 2,100 acres in the
City of Fredericksburg and Stafford County
along the Rappahannock River.
Over 400 Fredericksburg area citizens
joined the Governor for this exciting
announcement including business, civic and
government leaders from across the region
and top state officials including Secretary of
Transportation Shirley Ybarra, Secretary of
Natural Resources John Paul Woodley,
Deputy Sec~a~ of COmmerce and Trade
Joshua Lief and House Appropriations
Committee Co--Omit V. Earl Dickinson.
Governor Gilmore commended the City of
Silver ~e, omp~i. ~ wodd~ to. let '
thmu&h a pub~/private partnership to
devdop Celebrate V'u'ginia. He noted that the
project is expected to create thousanch of jobs
and generate millions of dollars in revenue for
the state and Fredericksburg region.
"The Silver COmpanies is proud to join the
Commonwealth oir Virginia, the City of
Fredericksburg, and Stafford County as our
company begins to develop Celebrate
Virginia," said Larry Silver, Chief Executive
Officer of the Silver Companies. "This
exciting new project will bring Fredericksburg
from a place tourists pass through on their
way down 1-95 to a primary tourist
destination and vacation hub for visitors to
Virginia during the 21st Century. Celebrate
Virginia is the right concept at the right time
for the Fredericksburg region and Virginia."
The Governor also expressed his support
for exploring alternative traffic solutions for
access to 1-95, the principal north-south
corridor used b)' tourists.
Governor Gilmore joins area leaders in annoencin~ the nero eisitors renter. Gilmore
called Fredericksburg Virginia't gateway to the world for regional touritt$.
he-,,.'.:. - -,: . '.. .
it
V" MILLIONS in new revenue for schools and roads - -
· '" ":"~¢L' -" -
,. ,~ ~.~, ~-... ;~ · .~ .~...... ~.,,:
.: *... :. ~.j,~. :;~. ~ ~o,u.t.. ~ ..... ..-, ......
· ' ', ,' ' *~*. '.~:"~'~-:~x%:',~ ..... ~ ~*..3,~,.~.:,· -.: .:.~.;~,~,.*,~.~
' Perm~l:ne~- ,t,~tection~pr :the Rappahannock!
· .; ~, ~..~ ~..: . .... ~¥.,*-. , .
v' Public-Private.cooperation for mUchmccdecl ._ :.
transportation improve/men ts!
That's what Cclcbratc Virginia will mcan for thc people ot:
thc Fredericksburg region!
~lebrat .. ....... 'l.h~/-'-,'~'~r.,:,a,~-~,.* ~
e ~rIRiS i · " , , ',: "" · ..... .' ~ "--'a :. - ' ~ ' .' ' '.": .... ':" '
g sanewconce tmtour' · .-':' ..... '. .... '-.' : ,ts:~i' "~,:, .. .
restaurants, on-site Ms,*-:--. ---P . . ~sm. a co~omble and cO-v--:,-, ~=::--- ' 'g ~; . '.z." '; -., '
resort . . . ~-,~, aha ~ai a~ra~on~ - ' ' · · ......... : ..... q W, ~ ~d ~..
, ~vmg vacationers a host ~t-[~: ...... , co~en~ fa~m~, <o:t6~i~'a~ a~J -.'~ ..... ,-':
. .. ,~ ~ PP ~
River m ~toric Frede~eksbu~, ~lebrate V~Ma ~1 prdvide fa~lies ~d t0~,~ou~ ~ M~l.base ~om.~o"~c;
..... ~.,~,. w~m ~u ~ntral l~on:~o~'~"i~' 'ue ~' '~ ' -'
,::. ', ,' --d~i~page'2 "
iRGINIA..REPORTER i: 't-,e eorate v rgln a
A Break for Taxpayers Transportation [we are ~eased to provide you v,4th the
I'crhaps the largest bcncfi[ from
(:elehrate Virginia will be its economic
~mpact on the Fredericksburg region.
Recent economic impact studies
completed by the College of William and
Mary estimate that the Celebrate
Virginia project, including the visitors
campus and retail center in the City of
Fredericksburg, as well as the golf
resort and proposed corporate office
park in Stafford County, will generate
$30 million each year in new revenues
for area local governments. At a time
when many Virginia localities are facing
revenue shortfalls, this amounts to a
significant tax break for local residents
by providing needed revenues to fund
school construction, new roads, and
other priorities, such as the revitalization
of Fredericksburg's historic downtown,
without imposing the costs traditionally
associated .with residential growth.
The project's impact on job creation will
also be significant. The direct and
indirect impact 'of Celebrate Virginia is
anticipated to add over 44,000 jobs in
the region, thus providing new
opportunities for many people to work
near their homes instead of commuting
~o Northern Virginia and Washington,
I).C. each day. These jobs will generate
,early $1.1 billion in employee
-mpensation each year - a significant
boost for the region's economy.
Permanent Protection for
the Rappahannock
she Rappahannock River will be at the
hysical and spiritual
~'nter of Celebrate
· ~rginia. Protected
~r'cver bva
, ~rlservation
t~cment, this historic
:,cr will be the scene
' ,t variety of eco-tourist acovities, from
~,-w,ng t. fly fishing, all conducted
'Ih thc' tltlllcp~t respect f~r thc
're,Itc'hod bt'.lutv of tills n,l[ural
Improvements Planned
in the best spirit of public-private
partnership, the Silver Companies is
undertaking the Celebrate Virginia
project with the active support of city
and state government'officials. Efforts
are underway to design transportation
improvements, that will provide access
to the visitors campus from Interstate
95. Additional access to the city from
1-95 is greatly needed to relieve existing
traffic congestion at the Route .t exit
and improve emerger~:y access to Mary
Washington hospital, while also
providing access to the new regional
visitors center and enabling visitors to
quickly reach the attractions at
Celebrate Virginia.
first issue of the Celebro[e Virginio
Reporter, a newsletter designed to keep
residents of the City of Frederlcksbur~
and Stafford and Spotsylvanla Counties
Informed about the news surrounding the
Celebrate Virginia project.
Celebrate Virginia ts an excttln~ project
for thLs region, and we want ali area
citizens to be aware of the plans and
developments as they occur. Future
editions of this new~letter wflLr.,arry
announcements of hotels, res'~rants and
other attractions planning to be a part of
Celebrate Virginia. Groundbreaklr~s,
tenant announcements, and other pasltlve.
develolm~ents are all news we want you
to know about.
.-
We are only at the early staee~ In the
evolution of the tourist campus and eolf
resort, so we want to hear your thouehts
and concerns. Celebrate Virginia
provide thousands of new Jobs and
~enerate mlUIons In revenue for our
re~lon. This is a project for which we ca~
all be proud and we we{come your
Interest as It develops.
Aerial Map et
Planned Coi'11rllU nip,
Please take a few minutes and read the
Reporter. We have prodded a mall reply
card so you can request additional
Information about the project, and we
look forward to hearing from you
regarding Celebrate Virginia.
Please cut along the dotteq line and mail to the address below to request additional
information about the project and to offer your comments.
Place
Stamp
The Silver Companies
Post Office Box 7566
Fredericksburg, Virginia 22404
iI N IA[
Fredencksburg
Hoping to 'Celebrate'
c~icized the beard's
Monroe, who has a wife and two
l~-h say their top priority is
-%' -,~-.~--~t ,,~---~ ~ r,x:e~, ~
~ Monroe emphasizes 'the need
Lane estimates that 30 pemmt c~
ta~e adwantage of a k~v turnout for
an upaet victory. He say~ be is
chances c~ winnin$ E~en i~ a st~e~.'
~But I am mind/u] o/thia being a
sma~cr
Development Initiative Aims to Create
A Disti t Destination for Busine es
~)' Srsv~ OmsBzao corporation there,' said Gene Baj-
ties, tourist facilitie~ and · Brat. ant· are ~ up for apa:e on the
rate of6ce i:~rk--ia able ~ achie~ I-9S corridor. Ten years ~'om now,
these goals, the Pmteflckaha~ it~lbeamuchea.sierselLlt'salittJe
·rea w~ become ibc ee~t form~da- eatlT' because there's so much
ble player in the regio~'m iacrea$- '
q:~ece between Spr/ngfield and
But flit ~ Ilhort, it· ol:)l~ta Cooatnlction remai,'ma more
than · )'eat away, and completion
· -'y, it will ~ · Mt~t oa the. e/the entire project could take
pm·reject would be present within
aaver ~.d an office park and golf m ~ aa t~.v.J.a~, S. Gt~mote
· ..o/the Siber.Co,., · ~ ia Aurar tot · pubtic betrin~ on
om ~ ~ ~ h~s re~e/sg the had from res/dentiaJ
developed ~o~es og [;r~cia 111 ~ to. enmm'"rc~l uae. Many of those
Me o~ ~ beddng lt. the ~xunmtoeieermkenoc~ge
per~~~ Nevett~_~ after houri of de-
ing Mgb4a:h eanmm~ty, and it ia Critics md the council and the
wu~fia · touviat attraction· to the out of the proces~
south and west. "The bottom Line ia that we're
Leadet~ want to grab some of sitting at [the developer's] mercy,
the high-paying joha and ~ tax and that's wha: drives the anger."
revenues that have accompanied ~aid Paul Lewis, spokesman for
Icy, cLt.'~r of eoonon'dc develop.
meat for Stafford County.
'Stafford ia v~ewed aa a bedroom
eommtmity of Wa.~ington,' Bailey
laid. "'la order to change that and
create hi~-pa~ng jobs, we need
an upecale o/flee park.'
But · build-it-and-they.wili.come
approach is a r~sky veuture, many
ecouomic experts say.
'CertainJy it's possible that it
would be succesdul,' said Stephen
S. Pullet, professor of public policy
at C,~otge Maaou University. 'But
there'a uo evidence yet that ten-
nolo~ busiue~ will pro~t from it,"
liam G~. ~ ~ W~
but ~ f~ ~ ~ ~
doun ~d ~ ~ ~
gou co~d ~ a ~ ~
tive a ~ ~ ~d ~ a
~bout 2,100 signatures on a peti.
tlou charging negligence and in-
competence on the part d the City
Gouma] and ia ~a:kin~ the removal
Council members argue that
they would hr prefer a commerd~J
de~.lopment on the site to · new
~'~ ~;bdivision, ~ad ~ dis-
m~ much of the ''
poi/flc~lT, motivatecLOppomtion as
'The outcrff against it ia certain-
17 · ~e~T orgm~ia.-d and determined
~l~p,' ~/d Greeaup, who ~ao
~et~e~ aa · member of the council
Tm c~a,i~ed · majority of resi-
eam~lle, Stafford im~,~hed.
lie beari~ of it· own for Wedne~
day to decide whether to r~one
the a~lenlUa-al land that would be
eempied by Celebrate V'tr~tn~
September 24, 1999
)ANOKE
VALLEY
oflVirginia
Mr. J. Granger Macfarlane
P.O. Box 201
Roanoke, VA 24002
Dear Mr. Macfarlane:
Fam writing to you on behalf of the Government Affairs and Executive Committees of
the Roanoke Valley Cgnvention and Visitors Bureau regarding your proposal for a
Regional Visitors Center on I:81 near Hollins. Both Committees have mcr to discuss this
issue,since your presentation to us about 3 months ago.
At.the September 22 Executive Committee meeting your proposal was discussed with
the intent of taking a position on it. While everyone felt it was important to continue to
search for ways of brihging people from I~81 into the Valley, it was the unanimous
recommendation of both Committees that at this time, the Bureau needed to focus its
efforts on:
1. Increasing tourism marketing dollars for the Roanoke Valley and
2. Working to insure that there was a sound infrastructure for existing
tourism attractions, events and the proposed congersion of the Roanoke
,- Passenger Station to a Visitors Cer~ter.
While we will be directing our efforts and resom;ces towards the above initiatives in the
short term, we are most interested in continuing a dialogue with interested parties such
as yourself with the intent of expanding our efforts and adding to our programming in
many areas over the next several months. - ,
Thank you for your interest and active invoJvement with the Bureau arid the tourism
industry in the Roanoke Valley. We appreciate your dedication and willingness to
initiate new projects. ,
Ed M~rphy
Chair~nan
Government Affairs Committee
CC:
The Honorable C. Richard Cranwell
The Honorable K Victor Thomas
The Honorable Clifton ~k Woodrum
,The Honorable H. Morgan Griffith
The Honorable John S. Edwards
The Honorable Malfourd W. Trumbo
The Honorable Madison Marye
Rodnoke Valley Convention & Visitm's Bureau
114 Market Street. Roanoke. Virqinia 24011-1402 · -740 342-6025 · 1-800-6J~-55J~ · ['ax.. ff)40-342-7119 · ww~vvisitroanokeva, com
RECEIVED
CITY CLr.~F,.~ O!
'99 001' 28 P2:43
Office of the City Manager
October 28, 1999
The Honorable David A. Bowers, Mayor
and Members of the Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
I am writing to inform you that at the 45,~ Annual Conference of the Virginia Recreation and
Park Society held in Richmond, Virginia, September 26 - 28, 1999, the City of Roanoke Parks and
Recreation Department received two awards in the 50,001 - 99,999 population category. The awards
were based on innovation, effectiveness in addressing community needs, efficiency in use of
resources, special design factors, and overall excellence.
The Best New Facility Award was received for the Rocwood Indoor Adventure Center. In
1993, Roanoke City Parks and Recreation opened the Rocwood Climbing Wall, a wall with only 10
climbing routes located in an existing basketball gymnasium which was shared with indoor soccer
and basketball. With an expanded funding base and large capital improvements toward construction,
significant changes came in 1998 when Rocwood became a full fledged climbing facility, tripling
in size and program offerings. The facility is a culmination of ideas, concepts and insight that has
brought the natural features of climbing outdoors, inside. Accessibility, simple functionality, which
increases safety, creative climbing surfaces that offer simple to challenging climbs and diverse
climbing routes make the facility unique (it is the only indoor climbing facility offered by a parks
and recreation department in Virginia). Rocwood, combined with a sound risk management plan,
quality instructors and municipal support is off to an excellent start into the next century.
The Best New Program Award was received for "Sunset on Mill Mountain" Summer Concert
Series. In the summer of 1998, Roanoke City Parks and Recreation and the Roanoke Special Events
Committee initiated a concert series unlike any offered in the Roanoke area. With other periodic
outdoor music events for mostly adults, there was a need to create a music event that would appeal
to families and people of all ages. Mill Mountain Park, with its magnificent view of the City, was
the chosen venue for the series. Located on top of Mill Mountain, the home to Roanoke's famous
C :WIyFilcs\WPDOC S\99 Correspon dence\VRPS Awards.wpd
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke.va,us
Page 2
October 28, 1999
historic star, the venue features incredible panoramic views of the entire Roanoke Valley. 'Sunset
on Mill Mountain," occurring once per summer month (June, July, and August) offers a unique
opportunity for families and people of all ages to come together for a Friday evening celebration.
Top quality musicians are featured each' month, along with special entertainment for children.
VRPS is a 1,350 member, private non-profit professional organization tbunded in 1953. Its purpose
is to unite professionals and others engaged in recreation, parks, and other leisure services to
promote and improve the profession in Virginia and the Nation. VRPS is affiliated with the National
Recreation and Park Association. The Annual Awards Program is sponsored by USSSA (United
States Slowpitch Softball Association) and allows VRPS to recognize the quality of services,
facilities, and professionals in the leisure services field.
Sincerely,
j~~D.~Ritch~
Acting City Manager
JDRsr:sm
C:~MyFiles\WPDOC S\99.Correspond ence\VRP S Awards.wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #5-60-207
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34543-110199 authorizing the City Manager to enter
into a contract with the Roanoke Foundation for Downtown, Inc. (Foundation), for the
construction by the Foundation of a horse stable (Facility) for use by the Roanoke City
Police Department and its Mounted Patrol Unit (Patrol); authorizing the City Manager to
accept, on behalf of the City, pursuant to {}2-263 of the Code of the City of Roanoke, from
the Foundation the donation of the Facility once it is completed in accordance with
approved plans; authorizing the City Manager to provide certain infrastructure
improvements to the Facility and the site; and providing $15,000.00 from the Capital
Maintenance and Equipment Replacement Program for additional costs and expenses for
work to be done by the Foundation on the Facility. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
C:\MyFiles~nov I wpd
James D. Ritchie, Sr.
November 4, 1999
Page 2
pc~
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Charles M. Huffine, City Engineer
Sherman M. Stovall, Acting Budget Administrator
C:LMyFiles~nov I wpd.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34543-110199.
AN ORDINANCE authorizing the City Manager to enter into a contract with the
Roanoke Foundation for Downtown, Inc. (Foundation) for the construction by the
Foundation of a horse stable (Facility) for use by the Roanoke City Police Department and
its Mounted Patrol Unit (Patrol); authorizing the City Manager to accept, on behalf of the
City, pursuant to §2-263 of the Code of the City of Roanoke, from the Foundation the
donation of the Facility once it is completed in accordance with the approved plans;
authorizing the City Manager to provide certain infrastructure improvements to the Facility
and the site; provide $15,000 from the Capital Maintenance and Equipment Replacement
Program (CMERP) for additional costs and expenses for work to be done by the Foundation
on the Facility; and providing for an emergency.
WHEREAS, the Patrol was formed for the purpose of handling day-to-day policing
operations in the downtown area in addition to making special event appearances; and
WHEREAS, the Foundation, a not-for-profit organization formed for the purpose of
promoting a mounted patrol unit, community beautification projects, and the development
of diverse educational, recreational and cultural activities, is desirous of designing and
constructing a horse stable for the Patrol, with funding coming from sums of monies raised
by the Foundation and other items and services from third-party donors, and subsequently
donating it as a gift to the City of Roanoke (City); and
WHEREAS, it has been determined by the City that a new stable for the Mounted
Patrol is needed; and
WHEREAS, City Council has determined that it will be in the best interests of the
City to accept the Foundation's gift of the Facility once it is completed in accordance with
the approved plans.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, a contract with the
Roanoke Foundation for Downtown, Inc. (Foundation) for the design and construction of a
horse stable (Facility) at the Roanoke Centre for Industry and Technology (RCIT) containing
the terms of the contract attached to the report to City Council dated November 1, 1999, all
as more fully set forth in that report, said contract to be in such form as is approved by the
City Attorney.
2. The City Manager is hereby authorized on behalf of the City, pursuant to {}2-
263 of the Code of the City of Roanoke (1979), as amended, to accept the donation of the
Facility from the Foundation once the Facility is completed in accordance with the approved
plans, which plans the City Manager may approve or disapprove.
3. The City Manager is hereby authorized to provide for water and sanitary sewer
line extensions and a temporary public driveway to the Facility, and water, fire, and sewer
hookups to the Facility, and to take such further actions as may be necessary to obtain the
Facility for the City. The City hereby agrees to provide $15,000 to the Foundation for
additional costs and expenses for work to be done by the Foundation on the Facility, all as
more fully set forth in the above mentioned report to Council.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\O RD-GEN~O- DLC- Agr-Foundation- MountcdPatrol- Facility- l I-01-99
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
November 4, 1999
File #5-60-207
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34542-110199 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for appropriation of
$15,000.00, in connection with costs and expenses for the Mounted Patrol Facility to be ·
located at the Roanoke Centre for Industry and Technology. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
Charles M. Huffine, City Engineer
Sherman M. Stovall, Acting Budget Administrator
C:\MyFiles~nov I .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34542-110199.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Aooroofiations
Community Development $ 3,336,799
Memberships and Affiliations(1 ) ................................. 1,816,232
Fund Balance
Reserved for CMERP - City (2) ................................. $ 3,647,457
1) Roanoke Foundation for
Downtown (001-002-7220-3696) $15,000
2) Reserved for CMERP - City (001-3323) (15,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY ~:1
November 1, 1999
Report # 99-41
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Mounted Patrol Facility at Roanoke Centre for Industry and Technology
I. Background:
Ao
Roanoke Foundation for Downtown, Inc. (Foundation) was formed in May 1993
as a nonprofit corporation for the purpose of assisting and promoting a mounted
patrol unit, community beautification projects, development of diverse
educational, cultural, artistic and recreational resources and activities and
undertaking research, planning, service, design, educational and other activities
relating to or benefiting the downtown area of the city of Roanoke.
Bo
City of Roanoke's Mounted Patrol Unit was formed in September 1993 for the
purpose of handling day-to-day policing operations in the downtown area as well
as special event appearances.
The Mounted Patrol, since its inception, has been located in the 1600 block of
Cleveland Ave. SW. Mr. Rick Harmon, President, Harman Ceiling and Partition,
was instrumental in helping form the unit and has provided stable space for the
unit at his business.
A team, consisting of city employees, private citizens, & members of the
Foundation came together in 1997 to identify key issues related to the Mounted
Patrol Unit. The key issue identified by this team was the need to build a new
stable.
II.
A concept plan, identified as Heritage Point, was unveiled at a November 25,
1997, press conference showing the new location of the Mounted Patrol stable
and plans for restoration of a historic cabin and a daycare center located on city
property at the Roanoke Centre for Industry and Technology (RCIT).
Current Situation:
The Foundation, through charitable donations and fundraising activities, has
$109,665, which will cover the cost of building the new Mounted Patrol facility.
In addition, commitments for grading and other services have been received from
third party entities.
Honorable Mayor & Members of City Council
November 1, 1999
Page 2 of 5
Bo
Co
Do
Eo
Go
III. Issues:
The Foundation has agreed to build the facility by the summer of 2000 and donate
it to the City of Roanoke for the City of Roanoke's Mounted Patrol Unit. Since
the value of the Facility, once completed, will exceed $5,000, City Council must
accept or reject the gift of the Facility from the Foundation pursuant to Section 2-
263 of the Code of the City of Roanoke (1979), as amended.
The financial liability of the Foundation will be limited to the extent of the funds
in the Foundation's account designated for construction of the Facility (which is
currently $109,665) and to donations from other third party volunteers for the
provision of additional services and items.
The City currently has no access to show potential business entities the property
on the West side of Roanoke Centre for Industry and Technology (RCIT). A
temporary ingress and egress is needed to support prospect activity and would
serve the Mounted Patrol until Blue Hills Drive is extended. Approximate cost is
$45,000 for the temporary public driveway which will provide access to this area.
The Ci_ty will provide water and sewer extensions to the facility at an estimated
$23,500 and pay for the water, fire, andsewer hookups to the facility at an
estimated cost of $1,500.
The City will provide up to $15,000 from the Capital Maintenance and Equipment
Replacement Program (CMERP) for additional costs associated with the
completion of the facility.
The City currently provides the Foundation with $15,000 per year for operating
costs of the Mounted Patrol Unit, including feed, veterinary care and equipment.
Once donated, the city will maintain the facility and be responsible for mowing,
snow removal, electricity, and water and sewer cost. The yearly maintenance is
estimated by the city's building maintenance department at $2,500.
A. Facility needs
B. Economic development
C. Historic preservation
D. Cost
E. Funding
F. Timing
Honorable Mayor & Members of City Council
November 1, 1999
Page 3 of 5
IV. Alternatives
A. City Council take the following actions:
1).
Authorize the City Manager to enter into a contract with the Roanoke
Foundation for Downtown, Inc. to allow for the construction of the
Mounted Patrol Facility at RCIT by the Foundation containing the terms
of the contract attached to this report and approved by the City Attorney as
to form.
2).
Authorize the City Manager, to accept, on behalf of the ci _ty, pursuant to
Section 2-263 of the Code of the City of Roanoke (1979), as amended, the
donation of the Facility from the Foundation once the Facility is
completed in accordance with the approved plans, and the City Manager
may include in the above mentioned contract an appropriate provision for
such acceptance.
3).
Authorize the City Manager to provide for water and sanitary sewer line
extensions to the facility, a temporary public driveway to the facility, and
water, fire, and sewer hookups.
4).
Provide $15,000 to the Foundation for additional costs and expenses for
work to be done by the Foundation on the facility, and appropriate the said
$15,000 from the Capital Maintenance and Equipment Replacement
Program to the Downtown Foundation account/t001 002 7220 3696 for
such additional costs and expenses.
a. Facility needs for the City's Mounted Patrol Unit will be met.
bo
Economic development will be enhanced by the use of the
temporary road to provide access to show available properties for
sell in RCIT and to assure potential businesses of the city's
commitment to the Heritage Point concept plan.
Historic preservation will be met as the Heritage Point concept
plan is tied to the preservation of the Fleming Cabin and the Great
Wagon Road, which passed through this property during the late
1700 and early 1800's.
Cost for most of the construction of the Mounted Patrol Facility is
being donated by the Foundation.
Funding in the amount of $68,500 is available in the RCIT
Infrastructure Extension account # 008 052 9632; $1,500 is
available in the Police Department COPE account/t 001 050 3113
2061; and, $15,000 is available from the Capital Maintenance and
Equipment Replacement Program.
Honorable Mayor & Members of City Council
November 1, 1999
Page 4 of 5
Timing is critical, as the Foundation must return a portion of funds
it has received if the Mounted Patrol Facility is not completed by
July 16, 2000. The contract with the Foundation includes the
city's contribution to be used toward some costs and expenses
associated with the facility. Without the city's contribution, a
reduction in the scope of work may be required.
B. City Council NOT take the following actions:
1).
Authorize the City Manager to enter into a contract with the Roanoke
Foundation for Downtown Inc. to allow for the construction of the
Mounted Patrol Facility at RCIT by the Foundation containing the terms
of the contract attached to this report and approved by the City Attorney as
to form.
2).
Authorize the City Manager, to accept, on behalf of the city, pursuant to
Section 2-263 of the Code of the City of Roanoke (1979), as amended, the
donation of the Facility from the Foundation once the Facility is
completed in accordance with the approved plans, and the City Manager
may include in the above mentioned contract an appropriate provision for
such acceptance.
3).
Authorize the City Manager to provide for water and sanitary sewer line
extensions to the facility, a temporary public driveway to the facility, and
water, fire, and sewer hookups.
4).
Provide $15,000 to the Foundation for additional costs and expenses for
work to be done by the Foundation on the facility, and appropriate the said
$15,000 from the Capital Maintenance and Equipment Replacement
Program to the Downtown Foundation account/tOO 1 002 7220 3696 for
such additional costs and expenses.
a. Facility needs for the City's Mounted Patrol Unit will not be met.
Economic development program will not be advanced and the
Heritage Point concept plan will be delayed.
Co
Historic preservation will not be met as the Heritage Point concept
plan is tied into the preservation of the Fleming Cabin and the
Great Wagon Road, which passed through this property during the
late 1700 and early 1800's.
d. Cost will not be affected.
e. Funding is not an issue.
Timing could result in loss of some of funds the Foundation has
received if the Mounted Patrol Facility is not completed by July
Honorable Mayor & Members of City Council
November 1, 1999
Page 5 of 5
16, 2000. The contract with the Foundation includes the city's
contribution to be used toward some costs and expenses associated
with the facility. Without the city's contribution, a reduction in the
scope of work may be required.
Recommendation:
A. City Council concur with Alternative A to take the following actions:
1).
Authorize the CiW Manager to enter into a contract with the Roanoke
Foundation for Downtown, Inc. to allow for the construction of the
Mounted Patrol Facility at RCIT by the Foundation with the terms of the
contract attached to this report and approved by the City Attorney as to
form.
2).
Authorize the City Manager, to accept, on behalf of the ci _ty, pursuant to
Section 2-263 of the Code of the City of Roanoke (1979), as amended, the
donation of the Facility from the Foundation once the Facility is
completed in accordance with the approved plans, and the City Manager
may include in the above mentioned contract an appropriate provision for
such acceptance.
3).
Authorize the CiW Manager to provide for water and sanitar~ sewer line
extensions to the facility, a temporary public driveway to the facility, and
water, fire, and sewer hookups.
4).
Provide $15,000 to the Foundation for additional costs and expenses for
work to be done by the Foundation on the facility, and appropriate the said
$15,000 from the Capital Maintenance and Equipment Replacement
Program to the Downtown Foundation account #001 002 7220 3696 for
such additional costs and expenses.
If
attachment
C.'
Respectfully submitted,
J~s D. ~ctchi~
Acting City Manager
Mary F. Parker, City Clerk
Diane S. Akers, Acting Assistant City Manager
Robert K. Bengtson, Acting Director of Public Works
A. L. Gaskins, Chief of Police ~
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Kit B. Kiser, Director of Utilities and Operations t~/
Philip C. Schirmer, Assistant City Engineer '/
George C. Snead, Director of Public Safety ,./
Sherman M. Stovall, Acting Budget Administrator
CONTRACT FOR THE CONSTRUCTION AND GRANT OF MOUNTED PATROl,
STABLE
This Contract is dated this day of ,1999, by and between the City of
Roanoke, Virginia, a municipal corporation (City) and the Roanoke Foundation for Downtown, Inc.
(Foundation), a Virginia corporation.
WITNE_~.SSETH:
WHEREAS, the Foundation is organized as a not-for-profit Virginia corporation and is
operated in accordance with Internal Revenue Code §501 (c)(3), and has as one of its purposes "To
assist the City of Roanoke to maintain a mounted police force through financial and in-kind
support"; and
WHEREAS, the Foundation has determined that it will make a grant of a stable facility to
the City to further the operation and development of the Roanoke City Police Department's Mounted
Patrol (Patrol); and
WHEREAS, the Foundation has obtained certain sums of monies and other commitments
for donations of services and other items to be used in designing and constructing a fully functional
and ready- for-use horse stable which will include space for an office and lockers, all as more fully
set forth in the plans marked as Exhibit- 1 attached hereto and made apart hereof(hereafter-Facility),
to be used by the Patrol, and to be located on City land at the Roanoke Centre for Industry and
Technology (Center); and
WHEREAS, the Foundation, upon completion of the Facility and acceptance by the City,
(through the City Manager) will unconditionally donate the entire Facility to the City, and relinquish
all rights, rifle, and interests it has in the Facility to the City; and
WHEREAS, the City has determined that it is in the best interests of the City to accept the
Foundation's offer to design, construct and donate the Facility; and
WHEREAS, in consideration for the design and constmcrion of the Facility, the City will
allow the Foundation entry upon the land at the Center to build and construct the Facility, and the
City will improve and develop a certain public driveway in order to permit access to the land at the
Center and the Facility, which is anticipated to be completed by May 1,2000, and will provide water
and sewer service to the Facility.
" NOW THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties hereto mutually agree as follows:
SECTION 1. CONSTRUCTION OF FACILITY
Ae
The Foundation hereby agrees that it will provide and pay for the complete design and
construction of the Facility, which will consist ora fully functional and ready- for- use horse
stable and which will include all items necessary to obtain a permanent certificate of
occupancy for the Facility( except for sewer and water lines beyond 5 feet from the building
and hookups), on certain property at the Center, designated as Tax Map Number 7230101,
and shown on the attached map marked as Exhibit-2 which is made a part hereof. The
Foundation warrants and agrees that the design and construction of the Facility will comply
with all applicable federal, state, and local laws, ordinances, and regulations, including but
not limited to the Americans With Disabilities Act. The Foundation also acknowledges and
agrees that it, its representatives, agents, volunteers, contractors, subcontractors, employees
and assigns will obtain any and all permits necessary for the design and construction of the
Facility. The Foundation acknowledges that it has raised approximately $109,665.00 for the
design and construction of the Facility and that total funding for the design and construction
of the Facility will be from funds or services or donations solely obtained and raised by the
Foundation for construction of the Facility.
The Foundation further acknowledges and agrees that it is solely responsible for coordinating
with any third party entities for the provision of all commitments or donations of services or
items for the Facility and which will include, but not be limited to, the following services:
grading; electrical services; storm water detention; erosion and sediment control; pad; and
on-site parking. The Foundation and the City expressly acknowledge and agree that the City
is not in any way responsible for the provision of any of these services or items.
SECTION 2. DONATION OF FACILITY
The Foundation agrees that upon completion of the construction of the Facility, and upon written
acceptance by the City, through the City Manager, and the issuance of the permanent, final certificate
of occupancy~ it will unconditionally donate the Facility to Roanoke City, pursuant to the Code of
the City ofROanoke § 2-263, thereby relinquishing all rights, title and interests the Foundation has,
or may have, in the Facility to the City. Foundation warrants that, upon its donation of the Facility
to the City, there will be no outstanding liens or judgments encumbering the Facility.
CONSIDERATION
In consideration of the Foundation providing and paying for the complete design and construction
of the Facility, the City hereby agrees to and does grant permission to the Foundation, its
representatives, agents, subcontractors, employees and assigns, to enter and build the Facility on the
land at the Center as shown in Exhibit-2. The City will also provide water and sewer service to the
Facility. The City further agrees that it will develop and build a certain driveway on City property
to permit access to the land at the Center and the completed Facility within a reasonable amount of
time, which is anticipated to be completed May 1, 2000.
2
SECTION 4. COMPLETION DATE
The Foundation hereby agrees that it will use reasonable commercial efforts to cause construction
of the Facility to be completed and the Facility ready for occupancy on or before July 16, 2000. The
Foundation further agrees that if it fails to complete construction of the entire Facility on or before
July 16, 2000, to the satisfaction of the City, the City may, at its option, take over completion of the
.Facility. The Foundation agrees it will reimburse the City for any and all expenses and costs the City
~ncurs or spends, either internally or externally or through outside consultants or contractors, to
complete the design and/or construction of the Facility or to provide for any additional services or
items necessary for completion of the Facility, all of which are more fully stated in Section I(B) of
this Contract, to the extent of the amount of funds remaining from grants to the Foundation
designated for construction of the Facility.
SECTION 5. CITY MANAGER'S REVIEW
The Foundation hereby agrees that during the design and construction of the Facility, it will present
all plans for the design or construction to the City Manager (which term for purposes of this
paragraph includes the City's designated representative) for his review and approval. The City
Manager's approval is an express condition of this Contract that must be obtained before the design
is finalized and before any construction of the Facility is started. The City Manager shall have ten
days to approve or reject any or all plans presented to him for approval in his sole discretion. The
City Manager shall have the right to have the Foundation stop the design process or the construction
for good cause or if the construction is not substantially in accordance with the approved plans. The
Foundation also agrees that it will notify the City Manager and obtain his written approval before
any material changes, if needed, are made to any of the plans, or the construction, throughout all
phases of the design and construction of the Facility. If the City Manager does not initially approve
the Foundation's plans, the Foundation shall not be required to build the Facility and this Agreement
shall be terminated. If the City, after approving the plans, requests changes which increases the cost
of construction of the Facility, the City shall be responsible for funding such increases in advance.
The City Manager shall have five (5) days after receipt to approve or reject change orders. Failure
to approve or reject plans or change orders within the designated time shall be considered approval
of such plans or change orders.
CLEANUP
The Foundation agrees to leave the real property that is the subject of this Contract, upon completion
of the construction of the Facility, in good condition and free of all debris, all to the reasonable
satisfaction of the City's representative. Furthermore, the Foundation agrees to dispose properly of
all debris and other items resulting from comm~ction of the Facility, all at no cost to the City.
3
SECTION 7. LIMITATION OF LIABILITY
The Foundation's liability or responsibility to the City, the Roanoke City Police Department, their
officers, employees, agents or volunteers with respect to liabilities of any nature that might arise
against the City, the Roanoke City Police Department, their officers, employees, agents and
volunteers with respect to the design or construction of the Facility or otherwise arising with respect
to this Contract, shall be limited to the extent the Foundation's insurance coverage is available to
satisfy said liability, to the end that the assets of the Foundation shall not be available to satisfy any
such liability.
SECTION 8. ASSIGNMENT OF WARRANTIES
The Foundation hereby agrees to assign to the City ail transferable warranties, express or implied,
given by its contractors and suppliers in connection with this Contract or in any way connected to
the design and/or construction of the Facility.
SECTION 9. INSURANCE
Ao
The Foundation hereby agrees that they will provide the following insurance coverages for
the life of the Contract and comply with the requirements set forth herein:
Co .mmerciai General Liability. Commemial General Liability insurance shall insure
against all claims, loss, cost, damage, expense or liability from loss of life or damage
or injury to persons or property arising out of the Foundation's performance under
this Contract. The minimum limits of liability for this coverage shall be $5,000,000
combined single limit for any one occurrence. This insurance requirement may be
met by any combination of primary and excess insurance.
Automobile Liability. The minimum limit of liability for Automobile Liability
insurance shall be $1,000,000 combined single limit applicable to owned or non-
owned vehicles used in the performance of any work under this Contract.
Builder's Risk. At the discretion of the City, the Foundation shall obtain and
maintain in the name of the Foundation and/or the City "all-risk" builders risk
insurance (or fire, extended coverage, vandalism, malicious mischief, and theft
insurance, if approved by the City) upon the entire structure or structures on which
the work of this Contract is to be done and upon all material in, adjacent thereto, or
stored off-site which is intended for use thereon, to one hundred percent (100%) of
the completed value thereof.
Proof of Insurance Coverage. The policies of insurance required by this Contract shall be
~ifeU~of.l~_ ~fi~o_ ~ a r~e.pu~ble~ ins ,u~er. lice~e.d to. do business in V~glnla and maintained for the
ua~ ~ontract vy me vounclation. Other insurance requirements include the following:
4
The Foundation shall furnish the City with the required certificates of insurance prior
to commencing any work on the land or the Facility, showing the insurer, type of
insurance, policy number, policy term, deductible, and the amount insured for
property coverages and the limits for liability coverages.
The required certificates of insurance shall contain substantially the following
statement: "The insurance covered by this certificate shall not be canceled or
materially altered except after a thirty (30) day written notice has been provided to
the Risk Management Officer for the City of Roanoke."
o
The required certificates of insurance shall name the City of Roanoke, its officers,
agents, volunteers, and employees as additional insurers.
Ce
Additional Insureds. The Foundation will require its contractors to carry commercial
general liability insurance of at least one million ($1,000,000), and naming the City of
Roanoke, its officers, agents, volunteers, and employees as additional insurers, and where
applicable, workers' compensation insurance, and to furnish to the City and to the
Foundation certificates of insurance evidencing the same prior to commencing any work on
the land or the Facility.
SECTION 10. NONWAIVER
The Foundation hereby agrees that the City's waiver or failure to enforce or require performance of
any term or condition of this Contract or the City's waiver of any particular breach of this Contract
by the Foundation extends to that instance only. Such waiver or failure is not and shall not be a
waiver of any of the terms or conditions of this Contract or a waiver of any other breaches of the
Contract by the Foundation and does not bar the City from requiring the Foundation to comply with
all the terms and conditions of this Contract and does not bar the City from asserting any and all
rights and remedies it has or might have against the Foundation under this Contract or by law.
SECTION 11. SEVERABILITY
If any term of this Contract is found to be void or invalid, such invalidity shall not affect the
remaining terms of this Contract, which shall continue in full force and effect.
APPLICABLE LAW
By virtue of entering into this Contract, the Foundation agrees to submit itself to a court of
competent jurisdiction in the City of Roanoke, Virginia and further agrees that this Contract is
controlled by the laws of the Commonwealth of Virginia and that all claims, disputes, and other
matters shall be decided only by such court according to the laws of the Commonwealth of Virginia.
5
SECTION 13. ..COOPERATION
Each party agrees to cooperate with the other in executing any documents or taking appropriate
action necessary to carry out the intent and purpose of this Contract.
SECTION 14. HEADINGS
The Section Captions and Headings in this Contract are for convenience and reference purposes only
and shall not affect in any way the meaning and interpretation of this Contract.
SECTION 15. _REPRESENTATIVES
The Foundation hereby designates Frank Farmer, Edwin C. Hall, and Joseph B. Wright, any of whom
can act as the representative of the Foundation who will be in charge of this project for the
Foundation. The City designates Lisa J. Fain, Economic Development Specialist, whose address is
Municipal Building, Room 357, 215 Church Avenue SW, Roanoke, Virginia 24011, and telephone
number is (540)853-2717, Lieutenant Richard L. Arrington whose address is 309 3~ Street, SW,
Roanoke, Virginia 24011, and telephone number is (540)853-2134 and Philip C. Sehirmer, Assistant
City Engineer, whose address is Municipal Building, Room 350, 215 Church Avenue SW, 24011,
and telephone number is (540)853-1292, each of whom can act as the City's representative for this
project. Either party may change the designation of representatives upon giving notice to the other
party in writing.
SECTION 16. CITY CONTRIBUTION
The City staff will endeavor to have the City, subject to approval by City Council, provide the
Foundation with funds up to $15,000, from CMERP or other sources, to be used for some of the
costs and expenses for the work to be done by the Foundation under this Contract. In the event
the City does not provide the Foundation the full $15,000, the City and the Foundation will cooperate
to reduce the scope of the work, if necessary, to that which can be completed with the cash and
services donated to the Foundation for the project.
SECTION 17. ENTIRE CONTRACT
This Contract constitutes the complete understanding between the City and the Foundation. All the
terms and conditions of this Contract shall be binding upon the City and Foundation, their heirs,
successors, or assigna, and cannot be modified by any oral representation or promise of any agent
or other representative of either City or the Foundation. This Contract may be modified only by
written agreement properly executed by the parties.
6
IN WITNESS WHEREOF, the parties have executed this Contract by the following signature of
their authorized representatives.
ATTEST:
CITY OF ROANOKE, VIRGINIA
City Clerk
By.
City Manager
WITNESS:
ROANOKE FOUNDATION
President
FOR
Edwin C. Hall, President
Approved as to Form:
Approved as to Execution:
Assistant City Attorney
Assistant City Attorney
Appropriation and Funds Required for
this Contract Certified:
Director of Finance
Date Acct.#
7
Exhibit 1 to Contract Between City of Roanoke and the Roanoke Foundation for
Downtown, Inc.
A copy of Exhibit 1 consisting of the building plan dated 9/8/99 from Price
Buildings, Inc. is on file in the Office of Economic Development for review.
L,glIL~ FIELD
HERITAGE POINT .AT RC.I,T. CONCEPT PLAN
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HERITAGE POINT AT'
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BLUE HILLS
GOLF CLUB
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INDUSTRIAL PARK
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ROANOKE CENTRE FOR INDUSTRY
AND TECHNOLOGY
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NOVEMBER 1997
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
November 4, 1999
Sandra H. Eakin
Deputy City Clef;
File #434
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34544-110199 authorizing execution of Amendment
No. 4 to a Subgrant Agreement between the City and the Roanoke Neighborhood
Development Corporation, dated November 1, 1997, for continued funding to carry out
eligible neighborhood revitalization activities and to conduct program evaluation and
implementation analysis for future community development activities in the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 1, 1999.
Council Member Swain requested a status report on the Roanoke Neighborhood
Development Corporation project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Charles A. Price, Jr., Chair, Roanoke Neighborhood Development Corp., 3101
Willow Road, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Evelyn S. Lander, Chief, Planning and Community Development
Lisa J. Fain, Acting Chief, Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
C:\MyFiles~nov I wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34544-110199.
A RESOLUTION authorizing execution of Amendment No. 4 to a Subgrant
Agreement between the City and the Roanoke Neighborhood Development Corporation,
dated November 1, 1997, for continued funding to carry out eligible neighborhood
revitalization activities and to conduct program evaluation and implementation analysis for
future community development activities~e City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager, and the City Clerk, are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, Amendment No.
4 to the Subgrant Agreement between the City and the Roanoke Neighborhood Development
Corporation (RNDC), dated November 1, 1997, for continued funding for RNDC to receive
technical assistance from the management development consulting services to increase its
capacity to carry out eligible neighborhood revitalization activities and to conduct program
evaluation and implementation analysis for future community development, as more
particularly set out in the report to this Council dated November 1, 1999.
2. Amendment No. 4 shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H: ~R-ES~R-AMDNO4. P. NDC- 11-01-99
tmIECE/VED
OCT 2~ ~2't7
Roanoke, Virginia
November 1, 1999
99-40
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
I. Bac__q~__~q_rkround-
Authorization to Execute Amendment No. 4 to 1997-98 CDBG
Agreement with the Roanoke Neighborhood Development
Corporation (RNDC)
Ao
The City of Roanoke receives entitlement .qrants each yea. under the
Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) programs of the U.S. Department of Housing and
Urban Development (HUD).
City Council authorized the City Manager to amend the Annual Updat,;
to the HUD Consolidated Plan for FY 1997-98, by Resolution No.
33601-100697, adopted October 6, 1997, designating the RNDC as
the recipient of $140,189 in CDBG funds and $9,649 formerly held b
the Mayor's Henry Street Revival Committee for infrastructure
improvements for Henry Street and the execution of an Agreement
with the RNDC to obtain technical assistance to increase their capacity
to carry out eligible neighborhood revitalization activities and/or
economic development activities; training and capacity-building
training services.
Amendment No. 1 to the Agreement provided an additional $5,000
CDBG fund__s to cover costs for budget items listed in original
agreement and extended the time of performance from November
1997 through October 31, 1999.
Amendment No. 2 to the Agreement provided $20,000 additional
CDBG funding to the RNDC. The funds had been authorized as part of
the 1998-99 Annual Update to the Consolidated plan approved for the
submission to HUD on May 11, 1998, by Resolution No. 33530-
051198 for the purpose of an in-depth parking study to determine
parking requirements for existing facilities in the are surrounding Henry
Street.
II.
Members of Council
Page 2
Amendment No. 3 to the Agreement provided an additional $146,400
in CDBG funds to cover costs for additional technical assistance and
extend the time of performance from November 1, 1997 through
October 31, 1999. Technical assistance activities included, but were
not limited to, the following:
Securing conditional financial commitment and/or initiating
construction;
Continuing assessment of housing conditions to include market
rate housing;
Continuing RNDC Board training and capacity building relating to
development and program implementation; and
Continuing public involvement and neighborhood meetings
regarding RNDC activities.
Fo
The existing CDBG agreement with the RNDC provides funding
through October 31, 1999 for the RNDC to receive technical
assistance from the management development consultant to continue
neighborhood revitalization activities, build leadership capacity and to
promote and implement future community development activities on
Henry Street.
Current Situation:
As part of the City's 1999/00 bud.qeting process, RNDC submitted ~.
proposal requesting CDBG funds to cover costs for additional technical
assistance and management development consulting services to carry
out objectives such as the pre-construction activity including the
completion of design work for the Crew Suites office/retail building
and the Caboose convenience/delicatessen store; issue Request for
Proposals for the construction of both buildings; continue the capacity
building and management of RNDC and coordinate and implement
infrastructure improvements along Henry Street and the Yard.
City Council authorized $92,000 in CDBG funds for RNDC as part of
the 1999/2000 Consolidated Plan Annual Update (Annual Update)
approved for submission to HUD on May 11, 1999, by Resolution No.
34281-051199 and authorized the appropriation of $92,000 in CDBC.
funds for RNDC on June 21, 1999, by Ordinance No, 34348-062199
and by Resolution No. 34349-062199.
C. An amendment to the existing agreement is needed to add the
III.
Members of Council
Page 3
additional $92,000 in CDBG funds. These additional funds are
necessary in order for the RNDC to continue to receive technical
assistance from the management development consultant to continue
forward with its progress and to increase its capacity to carry out
eligible neighborhood revitalization activities through June 30, 2000
and permit payment to the RNDC for eligible costs incurred. The
RNDC will receive technical assistance for, but not limited to, the
following activities:
Crew Suites/Caboose Work Program:
Capacity Building Development/Implementation - Pre-
Construction/Initial Construction Phase
Continue to communicate the efforts of the RNDC with
the community - both general public and business sector
How to approach financing issues related to the Catalyst
Project (Crew Suite/Caboose)
How to market the remaining 30,000 square feet of the
Crew Suites Building
How to execute documents at a closing of a business
deal
How to market RNDC's mission
How to handle the administrative and management aspect
of the construction phase, including record keeping,
accounting and reporting
2. Pre-construction Work Program
Redesign Crew Suites - Design Program Development
Fund Raising for Equity Requirement(s)
Secure and finalize private financing commitment(s)
Redefine the Caboose Development Program
Marketing for the Caboose Building
Issues:
Cost to the City
Funding
Timing
IV.
D. Compliance with applicable regulations
Alternatives:
Members of Council
Page 4
Authorize the Acting City Manager or the Acting Assistant City
Manager to execute, and the City Clerk to attest, Amendment No. 4 to
the 1997-98 RNDC Agreement (similar in form and content to
Attachment A), said amendment to be approved as to form by the City
Attorney.
1. Cost to the City will be $92,000 in CDBG funding.
2. Funding is available in Account No. 035-G00-0037-51 51.
Timing is important. The existing agreement provides funding
only through October 31, 1999. This amendment will provide
additional funding necessary for the RNDC to complete
contractual obligations through June 30, 2000.
..
Consistency with the Annual Update will be attained. The
activities and funding covered by this Amendment are
specifically authorized in the Annual Update for implementation
by the RNDC.
Do not authorize the Acting City Manager or the Acting Assistant City
Manager to execution of Amendment No. 4 to the 1997-98
Agreement.
Cost to the City will be not be an issue, other than the potential
loss of continued positive community-building for the project
area.
Funding will remain available.
Timing would not be an issue.
Consistency with the Annual Update would not be attained,
since the RNDC is specifically identified as the agency which
will receive technical assistance to continue forward with its
progress and momentum regarding neighborhood revitalization.
Members of Council
Page 5
JDR:vst
Recommendation:
Concur with Alternative A, authorizing the Acting City Manager or the Acting
Assistant City Manager to execute and the City Clerk to attest, Amendment No. 4
to the 1997-98 CDBG Subgrantee Agreement (similar to form and content to
Attachment A), approved as to form by the City Attorney.
Respectfully submitted,
Ja~D. ~,tc"~hie~'1~('''~
Acting City Manager
Attachment
CC;
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Budget Administrator
Acting Director of Public Works
Chief of Planning and Community Development
Acting Chief of Economic Development
Office of Grants Compliance
Mr. Charles Price, Chair, Roanoke Neighborhood Development Corp.
ATTACHMENT A
Amendment No. 4 to
1997-1998 CDBG Agreement
THIS AMENDMENT, entered into this ~ day of November, 1999 by and
between the CITY OF ROANOKE (Grantee) and the Roanoke Neighborhood
Development Corporation (Subrecipient).
WHEREAS, the Grantee and Subrecipient have, by Agreement dated
November 1, 1997 contracted for the provision of certain services by the
Subrecipient in relation to the implementation of a program in which the
Subrecipient will obtain technical assistance to increase its capacity to carry out
eligible neighborhood revitalization activities and to conduct program evaluation and
implementation analysis for future community development activities; and
WHEREAS, Amendment No. 1 to the Agreement was necessary to increase
funding for RNDC's expenses needed to complete the scope of services outlined in
the Agreement;
WHEREAS, Amendment No. 2 to the Agreement was necessary to increase
funding for the RNDC's expenses to do an in-depth parking study that would
determine parking requirements of existing facilities in the area surrounding Henry
Street;
WHEREAS, Amendment No. 3 to the Agreement was necessary to increase
funding to cover costs for Management Development Consulting Services and any
necessary engineering and/or public infrastructure analysis;
WHEREAS, the funding provided in the existing Agreement between the
Grantee and Subrecipient will end as of October 31, 1999;
WHEREAS, the Grantee has been authorized by City Council pursuant to
Resolution No. 00000-110199, adopted November 1, 1999, to execute
Amendment No. 4 to the existing Agreement with the Subrecipient;
WHEREAS, an amendment to the Agreement, and Amendment Nos. 1, 2 and
3 is needed to increase funding to cover costs for additional Management
Development Consulting Services; and
NOW, THEREFORE, The Grantee and Subrecipient do mutually agree to
amend:
Section I., Scope of Services: Part A., Activities, to read as follows:
The Subrecipient will be responsible for administering a 1997-1998 Community
Amendment No. 4
Page 2
Development Block grant (CDBG) program in a manner satisfactory to the Grantee
and consistent with the standards required as a condition of providing these funds.
The Grantee shall provide the Subrecipient such funds, as provided herein, from the
Community Development Block Grant Program according to the Grantee's
amendment to the annual update to the HUD Consolidated Plan and from such
other sources approved by the Grantee's governing body. The program will include
the following eligible activities under the CDBG program:
Program Delivery
The Subrecipient is a non-profit Community Development Corporation committed to
the following: eliminating blight and deterioration in the Community Commercial
Core area, Henry Street, and selected Housing Development (s) in designated
Neighborhoods; re-developing of acquired land; and establishing attractive
commercial and housing development to benefit Iow to moderate income
individuals.
The Subrecipient adopted an Action Plan/Work Program to facilitate Subrecipient's
proposed community development activities that was approved by City Council on
October 6, 1997, for a funded amount of $178,400. The Grantee approved project
activities as set forth in the CDBG requests. The Grantee shall provide $417,1 51
in CDBG funds for such activities.
The major goals of the Subrecipient's efforts under this agreement will be:
For Subrecipient to obtain technical assistance to increase their
capacity to carry out eligible neighborhood revitalization and/or
economic development activities. Training and capacity-building
activities which will include a review of reference materials, local case
studies, feasibility studies, historical data, and other viable data from
the Subrecipient neighborhood areas. Provide up to four Board and
community training sessions using a non-profit training manual for
approximately 35 people.
Henry Street/Community Commercial Core Project(s): Preliminary
program/project analysis and related pre-development activities for
parcels of land in the area generally bound by Henry Street, Wells
Avenue, Gainsboro Road, and Loudon Avenue (See Site Map Attached
As Exhibit "A" and incorporated herein by reference) to provide
linkages to the surrounding Gainsboro neighborhood.
3. Site Identification for Parking: Evaluate parcels of land in the area
Amendment No. 4
Page 3
generally bounded by Wells Avenue (North), Second Street Bridge
(West), Salem Avenue (South), and Williamson Road (East).
Determine parking requirements of existing facilities in the area along
with requirements of any proposed new developments to help ensure
that they have accessible and safe parking to enhance their success.
Cherry Hill Housing Project: Program evaluation and implementation
analysis for market rate housing development(s) in the Gainsboro
neighborhood and Harrison Avenue Corridor, east or west of 5th Street
neighborhood areas.
o
Securing conditional funding commitment and/or initiate
construction;
Continue assessment of housing conditions to include market
rate housing;
Continue RNDC Board training and capacity building relating to
development and program implementation.
More specifically, the services to be performed or obtained pursuant to this
agreement shall be those authorized pursuant to a Resolution adopted on October
6, 1997 and authorized pursuant to the amendment to the Consolidated Plan
submitted by the Grantee and approved by the Secretary of HUD (as that project
description now reads or as it may later be modified in accordance with regulations
promulgated by the Secretary), as reflected in the Scope of Services attached
hereto as Exhibit B, and incorporated herein be reference. The Cherry Hill housing
Project and Henry Street/Community Commercial Core Project outlined in Exhibit B
shall be performed in accordance with the provisions of this agreement and all
attachments or supplements hereto and in full compliance with the policies,
procedures, and requirements of the Act and regulations properly promulgated by
the Secretary pursuant thereto.
The commitment and obligation of these funds are subject to the Subrecipient
satisfying all local and federal requirements, and executing all required written
agreements required by federal regulations which cover the CDBG program.
For the month of November, 1997, the Grantee will pay the Subre¢ipient
$19,450.00 for work performed in November, 1997 and pay a flat fee of
$14,450.00 in monthly payments for the eleven months which follow November,
1997, in accordance with the terms of this Contract to cover costs actually
occurred by RNDC.
In February, 1998, the Subrecipient submitted a request for additional CDBG funds
Amendment No. 4
Page 4
in the amount of $39,650 to conduct an in-depth parking study to determine
parking requirements of existing facilities in the area generally bounded by Wells
Avenue (North), Second Street Bridge (West), Salem Avenue (South), and
Williamson Road (East).
In July, 1998, the Subrecipient submitted a request for additional CDBG funds in
the amount of $146,400 for additional Management Development consulting
services and for appraisals in order to continue progress of the Subrecipient.
In February, 1999, the Subrecipient submitted a request for additional CDBG funds
in the amount of $1,834,750 for additional Project Management/Development of
Catalyst projects and public infrastructure.
Section I., Scope of Services: Part B., Line Items, to read as follows:
The total funding for this project to be paid by the City with CDBG funds will be
$41 7,151.00
The Subrecipient requires the resources of the Grantee and other entities to
operate. The total amount of CDBG funds allocated for this project shall not
exceed $417,1 51. The Subrecipient may spend these funds based upon the
following budget items which shall be for the period from November 1, 1997
through June 30, 2000:
RNDC Organizational Process Costs:
Preparation of a Non-Profit Developer's manual
Conduct (up to four) training work sessions.
Cherry Hill housing Project and Henry Street/Community Commercial Core
Project Pre-development Costs:
Project Development/implementation Plan (3 year plan)
Project Cost Estimates
Schematic Design and/or Engineering Analysis
Financial Analysis
Catalyst Project(s) Development Packaging
Project Management
In the performance of its duties under this agreement, the Subrecipient will be
provided: (1) Like-Kind support services and assistance by the Grantee with:
Amendment No. 4
Page 5
Environmental review(s) for compliance with HUD regulations
Historic resources review(s)
Utility and boundary survey assistance for public boundaries
for implementing and accomplishing the program as set forth herein and (2) like
kind support services and assistance by a designated representative from the
Roanoke Tax Assessor's Office for property data, all for the purposes of
implementing and accomplishing the program as set forth herein.
The Subrecipient may spend the additional $20,000.00 in CDBG funds to conduct
an in-depth parking study to determine parking requirements of existing facilities in
the area generally bounded by Wells Avenue (North), Second Street Bridge (West),
Salem Avenue (South), and Williamson Road (East).
The Subre¢ipient may spend the additional $146,400.00 in CDBG funds for
Management Development Consultant Services and any necessary engineering
and/or public infrastructure analysis.
The Subrecipient may spend the additional $92,000.00 in CDBG funds to continue
receiving Management Development Consultant Services for, but not limited to, the
following activities:
Capacity Building Development/Implementation - Pre-Construction/Initial
Construction Phase
Continue to communicate the efforts of the RNDC with the community
- both general public and business sector
How to approach financing issue(s) related to the Catalyst Project
(Crew Suite/Caboose)
How to marketing the remaining 30,000 square feet of the Crew
Suites Building
How to execute documents at a closing of a business deal
How to market RNDC's mission
How to handle the administrative and management aspect of the
construction phase, including record keeping, accounting and reporting
II Pre-construction Work Program
Redesign Crew Suites - Design Program Development
Fund Raising for Equity Requirement(s)
Secure and finalize private financing commitment(s)
Redefine the Caboose Development Program
Amendment No. 4
Page 6
Market the Caboose Building
Section I1., Time of Performance, to read as follows:
Services of the Subrecipient shall start on the 1st day of November, 1997 and end
on the 30th day of June, 2000. All requests for payment shall be made within sixty
days from the expiration of the contract period.
Section II1., Payment, to read as follows:
It is expressly agreed and understood that the total amount of funds to be paid by
the Grantee and services provided by the Grantee under this contract shall not
exceed $417,151.00 in CDBG funding for such activities.
During the CDBG FY 1997-1998 Pre-development Program, the Subrecipient will
submit a payment request documenting expenses for $19,450.00 for work
performed in November, 1997 and pay a flat fee of $14,450.00 in monthly
payments for the eleven months which follow November, 1997, in accordance with
the terms of this Contract for Capacity Building, Pre-Development Costs, Direct
Project Management and Oversight, Operations, and Administration, to cover costs
actually incurred by the Subrecipient. The Subrecipient shall submit technical
memorandums documenting activities, issues, and benchmarks which the Grantee
will utilize in the processing of payment requests. Upon approval by the Grantee's
Project Manager, funds will be forwarded to the Subrecipient within ten (10)
working days.
With respect to the Parking Study program, the Subrecipient shall submit invoices
to completed work monthly to the City of Roanoke Planning Department. The
invoices shall be based upon a percentage completion of the total lump fee and
shall list specific products or services complete. Invoices will be reviewed and
approved by the Planning Department and then forwarded to the Office of Grants
Compliance for review, approval and payment. Funds will be disbursed monthly
based upon the completed work. Payment for services will be made to the
Subrecipient within ten (10) working days.
With respect to the additional $92,000.00 in CDBG funds, the Subrecipient shall
pay a flat fee of $11,500.00 in monthly payments for the nine month period
beginning in October, 1999, in accordance with the terms of this Contract for
Capacity Building, Pre-Development Costs, Direct Project Management and
Oversight, Operations, and Administration, to cover costs actually incurred by the
Subrecipient.
Amendment No. 4
Page 7
The Agreement, and Amendment Nos. 1, 2 & 3 shall remain unchanged in all
other terms and provisions.
IN WITNESS WHEREOF, the Grantee and Subre¢ipient have executed this
amendment as of the date first written above.
ATTEST:
CITY OF ROANOKE:
Mary F. Parker, City Clerk
City Manager/Assistant City Manager
ATTEST:
ROANOKE NEIGHBORHOOD
DEVELOPMENT CORPORATION
By: By:
Charles Price, Chairman
By:
Vernice Law, President
APPROVED AS TO FORM
APPROVED AS TO CDBG ELIGIBILITY
Assistant City Attorney Office of Grants Compliance
APPROVED AS TO EXECUTION
Amendment No. 4
Page 8
APPROPRIATION AND FUNDS
REQUIRED FOR THIS AMENDMENT
CERTIFIED:
Assistant City Attorney
Director of Finance
Date:
035-094-9437-5151 -$111,910
035-095-9537-51 51 -$114,001
035-097-9737-51 51 -$ 17,738
035-099-9937-5151 -$ 61,502
035-099-9921-5060 -$ 20,000
035-G00-0037-5151 -$ 92,000
I~ECEIYEC,
CITY F', ~'"~'~'~
,,L F..~P
NOV 24 P3:30
Office of the City Manager
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council'
Roanoke, Virginia
November 22, 1999
At its meeting held Monday, November 1, 1999, City Council approved the
execution of Amendment No. 4 to the 1997-98 Community Development Block Grant
(CDBG) Agreement with the Roanoke Neighborhood Development Corporation
(RNDC). During consideration of this matter, Council Member Swain requested
information regarding the status of the RNDC project. This letter responds to that
request.
With Council's approval, RNDC has been awarded a total of $417,151 of CDBG
funds. To date RNDC has spent $325,1 51. These funds were used for the following;
$240,647 was spent for the RNDC to obtain technical assistance to
increase its capacity to carry out eligible neighborhood revitalization and/or
economic development activities. Training and capacity building activities
included a review of reference materials, local case studies, feasibility
studies, historical data and other viable data from the neighborhood area.
As a result, the RNDC was formed as a Community Development
Corporation (CDC), which is a nonprofit organization that is both market-
oriented and dedicated to serving the residents of the neighborhood where
it is located.
$64,684 was spent for architectural and engineering fees. The funds have
allowed RNDC to develop plans and design schematic drawings for the
Henry Street project area. The organization has the ability to approach local
financial institutions for financial assistance with its proposed business plan.
c. $20,000 was spent for a feasibility study to determine what parking is
needed for existing and future facilities in the Gainsboro area.
Council recently appropriated $92,000 for the current fiscal year. The RNDC
will use these funds to continue capacity building and to help cover the costs of its
operating expenses. With regards to capacity building, RNDC will be able to address
such issues as obtaining additional financing from different sources, marketing the
Crew Suites Building, and execution of contract documents related to the Catalyst
Project.
Room 364 Municipal South 215 Church Avenue. S,W. Roanoke, Virgink3 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va,us
City staff is currently working with RNDC on an agreement providing a matching
capital equity grant in the amount of $375,000, as endorsed by City Council, for the
construction of the Crew Suite office building.
I hope that this satisfactorily addresses Council Member Swain's question. If
I can be of further assistance, please contact me.
Sincerely,
D. Ritchie
City Manager
CAH
C~
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Diane S. Akers, Acting Assistant City Manager
Sherman M. Stovall, Acting Budget Administrator
Charles A. Harlow, Grants Specialist
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #60-207
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34546-110199 authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Lumsden Associates, P. C., for
additional engineering and design services for the Roanoke Centre for Industry and
Technology Infrastructure Project, for an increase in the amount of $138,500.00 to the
contract dated April 25, 1997. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, November 1,
1999.
Sincerely, ~
Mary F. Par~,er, CMC/AAE
City Clerk
MFP:Io
Attachment
pc~
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
D. Darwin Roupe, Manager, Supply Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:M'dyFiles~novl .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34546-110199.
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 1 to the City's
contract with Lumsden Associates, P.C., for additional engineering and design services for the
Roanoke Centre for Industry and Technology Infrastructure Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Amendment No. 1 to the City's contract
with Lumsden Associates, P.C., for additional engineering and design services for the Roanoke
Centre for Industry and Technology Infrastructure Project, all as more fully set forth in the report
to this Council dated November 1, 1999.
2. The Amendment No. 1 will provide authorization for additions in the work with an
increase in the amount of $138,500 to the contract dated April 25, 1997, all as set forth in the above
report.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #60-207
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34545-110199 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$150,000.00, in connection with Amendment No. 1 to the City's contract with Lumsden
Associates, P.C., for additional engineering and design services for the Roanoke Centre
for Industry and Technology Infrastructure Project The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc~
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
D. Darwin Roupe, Manager, Supply Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:\MyFil~s~nov l .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34545-110199.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government $ 24,841,815
Roanoke Center for Industrial Technology Infrastructure Extension (1).. 892,979
Roanoke Center for Industrial Technology Infrastructure
Engineering (2) ........................................... 225,000
1) Appropriated from
General Revenue
2) Appropriated from
General Revenue
(008-052-9632-9003)
(008-052-9679-9003)
$ (150,000)
150,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLER~(S OFF!CS1
'99 I~T 27 /~11
November 1, 1999
Council Report No. 99-171
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ENGINEERING DESIGN SERVICES
Background on the subject in chronological order is as follows:
The City of Roanoke intends to continue development of remaining property located in the
Roanoke Centre for Industry and Technology (RCIT). This work will include the extension
of roadways, public utilities and storm drainage systems.
Bo
Request for Qualifications of consulting engineers was advertised on Sunday, March 2, 1997
with responses due by Wednesday, March 12, 1997. The City solicited qualified
engineering firms to provide engineering design services for all remaining property in RCIT.
Four firms submitted qualifications and three firms were interviewed by the Selection
Committee.
Do
Lumsden Associates, P.C., of Roanoke, Virginia, was determined to be best qualified to
perform the desired engineering design services by the Selection Committee. Subsequently,
a Contract for Consulting Services was negotiated with Lumsden Associates, P.C. in the
amount of $69,500.00. The agreement between the City and Lumsden Associates, P.C. is
dated April 25, 1997. It was anticipated that this agreement would be amended from time
to time to support phased development of the remaining property in RCIT.
II.
Current situation is as follows:
mo
The City desires to extend Blue Hills Drive to completion and grade Sites A, B & F as
shown on the attached plan. Three finished sites are proposed. Tract A will be 12 acres,
Tract B will be 7 acres and Tract F will be 15 acres.
Amendment No. 1 to the April 25, 1997, Contract for Consultant Services, RCIT
Infrastructure Engineering, has been negotiated to provide the desired engineering design
services. The total amount of the proposed amendment is $138,500 and will provide for the
necessary grading, roadway and storm drainage plans.
Contract Summary
Base Contract $ 69,500
Amendment No. 1 138,500
Total Contract Value $208,000
Honorable Mayor and Members of City Council
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ENGINEERING DESIGN SERVICES
November 1, 1999
Page 2
III.
Issues in order of importance are as follows:
A. Project Schedules
B. Funding
IV.
Alternatives in order of feasibility are as follows:
mo
Authorize the City Manager to execute Amendment No. 1 to the Contract for Consultant
Services, RCIT Infrastructure Engineerin g, dated April 25, 1997, in a form approved by the
City Attorney, with Lumsden Associates, P.C. in the amount of $138,500.
1. Project schedule will be satisfied.
Funding is available in RCIT Infrastructure Extension account (008-052-9632) and
may be transferred to RCIT Infrastructure Engineering account (008-052-9679) to
fund the contract.
B. Do not authorize the City Manager to execute a contract with Lumsden Associates, P.C.
1. Project will be delayed.
2. Funding would remain available.
V°
Recommendation is that City Council concur in alternative "A", and take the following actions:
A°
Authorize the City Manager to execute Amendment No. 1 to the Contract for Consultant
Services, RCIT Infrastructure Engineering, dated April 25, 1997, in a form approved by the
City Attorney, with Lumsden Associates, P.C. in the amount of $138,500.
Transfer $150,000 ($138,500 contract, $11,500 contingency) from RCIT Infrastructure
Extension account 008-052-9632 to RCIT Infrastructure Engineering account 008-052-9679.
Respectfully submitted,
I diR tC in ager
Honorable Mayor and Members of City Council
ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY
ENGINEERING DESIGN SERVICES
November 1, 1999
Page 3
JDR/PCS/bls
Attachment
c~
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
BLUE NI//~ ~ CLUI~
I=UTUI~E EXTEN~IGN OF:
BLUE HILL,~ DII~VE
LIC~INT
61TE ~l 1~
BUILD,A~.E ANE.A= ~L4~).~N~r ~1=.
£3(~ST~k~ ?EN'~I~I~ C~
B4.UE HILL.~ DII~VE
TRACT "F'
["t41~. E LE~I=
ADVANCE 6T(:::~$
TIRA~T
81TE JJq~A, I .AC 4.
CIJI~LL
IBNt:~""C~ED TEI~IlNU~ OF
BLUE HILL~ DI~VE
61TE AN~A, Q ~ :1:
BUILDABLE A."~A, ~,~ 8.F.
~AXh'"U~ BUILDIN~ SIZE, 12S,.~:~ . I~OZ~) ed=.
F~O,ANOKEE C..ENTF~EE FOF~
INDUSTt~¥ ~NID TEC::I-INOLC:~'T'
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #5-60
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34548-110199 authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Ronald M. Martin & Associates,
P. C., t/a Martin & Associates, P. C., for additional engineering and design services for the
Proposed Police Annex Building Project, in the amount of $60,430.00 to the contract dated
August 3, 1998. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, November 1, 1999.
~¢,~ ~..~, .~, ~~Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
D. Darwin Roupe, Manager, Supply Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:~VlyFil¢¢nov I wpd
IN THECOUNC~ OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34548-110199.
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 1 to the City's
contract with Ronald M. Martin & Associates, P.C., t/a Martin & Associates, P.C., for additional
engineering and design services for the Proposed Police Annex Building Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Amendment No. I to the City's contract
with Ronald M. Martin & Associates, P.C., t/a Martin & Associates, P.C., for additional engineering
and design services for the Proposed Police Annex Building Project, all as more fully set forth in the
report to this Council dated November 1, 1999.
2. The Amendment No. 1 will provide authorization for additions in the work with an
increase in the amount of $60,430 to the contract dated August 3, 1998, all as set forth in the above
report.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #5-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34547-110199 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $60,430.00, in connection with Amendment No. 1 to the City's contract with Ronald M.
Martin & Associates, P. C., for additional design services for the proposed Police Annex
Building. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, November 1, 1999.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
George C. Snead, Jr., Director, Public Safety
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
D. Darwin Roupe, Manager, Supply Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:\MyFiles~nov l.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34547-110199.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooropfiations
General Government $ 24,902,245
Police Building Construction (1) ..............................1,177,730
Capital Improvement Reserve $ ( 920,843)
Public Improvement Bond Series 1999 (2) ...................... (4,981,712)
1 ) Appropriated from
Bond Funds (008-052-9564-9001) $ 60,430
2) Buildings (008-052-9709-9183) (60,430)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
~ECEtVED
CI~Y CLERKS
November 1, 1999
Council Report No. 99-172
OOT 28 P2:44
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
AMENDMENT NO. I TO CONSULTANT CONTRACT
PROPOSED POLICE ANNEX BUILDING
348 CAMPBELL AVENUE, S.W.
ROANOKE, VIRGINIA
Background on the subject in chronological order is as follows:
City Council at its August 3, 1998 meeting approved the employment of Ronald
M. Martin & Associates, P.C. (T/A Martin & Associates, P.C.), to design,
prepare contract documents and provide contract administration for a 30,000
square foot building for the following fee:
Base Fee
Reimbursable expenses
Additional expenses
Total
$280,000
11,000
5,800
$296,800
This was for a 30,000 square foot building (the old IBM building of 20,000
square feet plus an additional third floor of 10,000 square feet). This was
approximately half of what was recommended in the Long-Range Facilities
Master Plan that had been prepared by the Vitetta Group Incorporated of
Alexandria, Virginia and its subsidiary, Daniel C. Smith and Associates. The
Long-Range Facilities Master Plan was presented to and adopted by City Council
in July 1997 as part of the Five-Year Capital Improvement Plan for fiscal years
1998-2002 in July 1997.
In the planning stage for the facility, it was determined that the best use of the
building would be for the twenty-four (24) hour seven (7) day a week police
personnel. To accomplish this required the addition of twenty feet across the
back of the building plus some additional area in the basement, or about 5,700
square feet of additional floor space.
1997- 1999AClP
CMERP (98-99)
Revised CIP - 1999-2003 Adopted Jan. 16, 1999
$3,840,000*
100,000
3,940,000
1,260,000
$5,200,000
Planning, engineering, legal
Acquisition of Property
Construction
325,000
820,000
3,480,000
Honorable Mayor and Members of City Council
AMENDMENT NO. 1 TO CONSULTANT CONTRACT
PROPOSED POLICE ANNEX BUILDING
348 CAMPBELL AVENUE, S.W.
ROANOKE, VIRGINIA
November 1, 1999
Page 2
Equipment/Furniture
The $3,840,000 is as follows:
1997 Bond Proceeds
1999 Bond Proceeds
575,000
$5,200,000
895,000
2,945,000
II.
Current situation is as follows:
Original architectural/engineering services contract with Ronald M. Martin &
Associates, P.C. (T/A Martin & Associates, P.C.) was $296,800. Due to the
increase in work determined by the preliminary design study, an additional fee
of $60,430 has been requested by Ronald M. Martin & Associates, P.C. (T/A
Martin & Associates, P.C.) This increase in fee is based on the additional space
added to the project to be able to move the twenty-four hour employees into the
facility and be able to operate efficiently.
The sum of $60,430 needs to be appropriated from the 1999 Bond Fund
Account No. 008-052-9709-9183. The A&E contract total will be $357,230.
III.
Issues in order of importance are as follows:
Cost of additional services
Funding
Time
IV.
Alternatives in order of feasibility are as follows:
A. Approve the additional fee of $60,430.
1. The square foot cost for the additional work is in line with the original
design.
2. Funding needs to be appropriated from 1999 Bond Fund Account No.
008-052-9709-9183.
Honorable Mayor and Members of City Council
AMENDMENT NO. 1 TO CONSULTANT CONTRACT
PROPOSED POLICE ANNEX BUILDING
348 CAMPBELL AVENUE, S.W.
ROANOKE, VIRGINIA
November 1, 1999
Page 3
o
Time would remain the same. It is anticipated that this project will be
advertised in November with the award of a contract by January 2000.
Construction time is estimated to be from twenty (20) to twenty-four
(24) months.
Do not approve the change order or provide funding for the additional services.
Design work on the contract documents would not continue in an
expeditious manner.
2. Funding would not be required at this time.
3. Time of completion of the contract documents would be extended.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to execute Amendment No. 1 to the
contract with Ronald M. Martin & Associates, P.C. (T/A Martin & Associates,
P.C.) for additional services in the lump sum of $60,430. Total amount of fee
would then be $357,230.
Bo
Authorize the Director of Finance to appropriate additional funds from 1999
Bond Fund Account No. 008-052-9709-9183 in the amount of $60,430 into
Account No. 008-052-9564-9001 for additional services to the architectural/
engineering contract with Ronald M. Martin & Associates, P.C. (T/A Martin &
Associates, P.C.)
Respectfully submitted,
Ja D Ritchie
Acting City Manager
JDR/LBC/fm
Attachments
Honorable Mayor and Members of City Council
AMENDMENT NO. 1 TO CONSULTANT CONTRACT
PROPOSED POLICE ANNEX BUILDING
348 CAMPBELL AVENUE, S.W.
ROANOKE, VIRGINIA
November 1, 1999
Page 4
C;
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Acting Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File ¢¢-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34549-110199 authorizing the City Manager's
issuance of Change Order No. 9 to the City's contract with Danis Environmental Industries,
Inc., for'upgrade and expansion of the Water Pollution Control Plant, with an increase in
the amount of $48,565.00 to the contract dated September 18, 1997. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
The Honorable Sherman A.. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
D. Darwin Roupe, Manager, Supply Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:\MyFilcs\nov 1 wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34549-110199.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No.9 to the
City's contract with Danis Environmental Industries, Inc., for the upgrade and expansion of the Water
Pollution Control Plant; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Change Order No. 9 to the City's
contract with Danis Environmental Industries, Inc., for the upgrade and expansion of the Water
Pollution Control Plant, all as more fully set forth in the report to this Council dated November 1,
1999.
2. The Change Order will provide authorization for additions in the work with an
increase in the mount of $48,565 to the contract dated September 18, 1997, all as set forth in the
above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
I~ECEIVED
CITY C~..E~t~S n~ rr
OOT 27 / 11:50
November 1, 1999
Council Report No. 99-178
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
CHANGE ORDER NO. 9
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
Back.qround on the subject in chronological order is as follows:
Project consists of the up.qrade and expansion of the Water Pollution Control
Plant to 62,000,000 gallons treatment capacity per day.
Contractor for this proiect is Danis Environmental Industries, Inc, of Dayton,
Ohio.
Contract amount awarded by City Council on August 4, 1997, with a contract
date of September 18, 1997, was $16,690,000 with a specified time of 730
consecutive calendar days. The date of the Notice to Proceed was October 29,
1997.
D. Chan.qe orders to date are as follows:
Original
Change
Change
seven
Change
Change
Contract Amount
Order No. 1 (approved July 6, 1998)
Order No. 2 (approved August 17, 1998 and
additional calendar days)
Order No. 3 (approved October 19, 1998)
Order No. 4 (approved December 21, 1998)
Change Order No. 5 (administratively approved
February 11, 1999)
Change Order No. 6 (approved May 6, 1999)
Change Order No. 7 (approved June 21, 1999)
Change Order No. 8 (approved September 7, 1999)
6,690,000
100,513
65,782
52,317
38,279
8,762
56,859
71,028
27,256
Current total amount of Contract
$17,110,796
Completion date is November 12, 1999.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 9
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
November 1, 1999
Page 2
III.
Current situation is as follows:
A. The following additional items have been identified as part of the required work
on this project and need to be approved for payment.
1. Increase in cost due to unforeseen site conditions at
the Effluent Filter washwater knockout panels. $ 5,741
2. Furnish and install a new steel beam at the BAF
Influent Pump Station to allow removal of pumps $ 2,354
3. Install conduit and controls for the additional screen
conveyor at the BAF. $ 5,277
4. Furnish and install four electric actuators at the
Thickened Sludge Pump Station. $ 26,881
5. Modify the Effluent Filter system control panels to
Meet the City's backwash valve control design. $ 7,567
6. Furnish and install an additional receptacle for the
BAF sampler. $ 745
B. Total amount of Change Order No. 9 is $48,565 and no additional time.
Malcolm Pirnie, Inc., and Mattern & Craig, Inc., engineers for this project, have
reviewed these changes and have recommended them to the City of Roanoke
for payment.
Issues in order of importance are as follows:
A. Engineering concerns
B. Funding
C. Time of Completion
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 9
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
November 1, 1999
Page 3
IV.
Alternatives in order of feasibility are as follows:
Approve the issuance of Chanqe Order No. 9 to contract with Denis
Environmental Industries, Inc. for the Upgrade and Expansion of the Water
Pollution Control Plant Project in the amount of $48,565 and no additional
construction time.
Engineering concerns as previously described would be met in a timely
manner.
Funding is available in Account No. 003-056-8475 in the amount of
$48,565 due to budgeting for contingency in Budget Ordinance No.
33539-080497. Total of project contingency after Change Order No. 9
is $775,791.
3. Time of completion would remain the same, November 12, 1999.
B. Reject the issuance of Chanqe Order No. 9:
1. Engineering concerns would not be met in a timely manner.
2. Funding would not be encumbered.
3. Time of completion would not change with either alternative.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to issue Change Order No. 9 to the contract,
dated September 18, 1997, with Denis Environmental Industries, Inc. for the
Upgrade and Expansion of the Water Pollution Control Plant Project in the
amount of $48,565 and no change in the contract time of completion. The total
contract amount would then be $17,159,361 with the completion date
remaining November 12, 1999.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 9
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
November 1, 1999
Page 4
Proportional share to each jurisdiction would be as follows:
City of Roanoke 37.3% 918,115
County of Roanoke 29.2% 14,181
City of Salem 20.9% 10,150
County of Botetourt 7.0% 3,399
Town of Vinton 5.6% 2,720
Total of Change Order No. 9 100%
$48,565
Amount of contingency fund remaining after Change Order No. 9 is 9775,791.
Respectfully submitted,
ja~. D, Ritchie~--'J~ '
Acting City Manager
JDR/LBC/fm
Attachments
C:
City Attorney
City Clerk
Director of Finance ''~ ~
Acting Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #60-70
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34551-110199 authorizing acceptance of the
FY2000 Fire Programs Funds Grant, in the amount of $124,239.00, made to the City of
Roanoke by the Virginia Department of Fire Programs and authorizing execution and filing
by the City Manager of the conditions of the grant and other grant documents. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 1, 1999.
Sincerely,~~.~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc~
James D. Grisso, Director of Finance
George C. Snead, Director, Public Safety
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
James Grigsby, Chief, Fire-EMS
C:hMyFilcs~nov I .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34551-110199.
A RESOLUTION authorizing the acceptance of the FY2000 Fire Programs Funds Grant
made to the City of Roanoke by the Virginia Department of Fire Programs and authorizing the
execution and filing by the City Manager of the conditions of the grant and other grant documents.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the offer made by the Virginia Department of
Fire Programs of the FY2000 Fire Programs Funds Grant in the amount of $124,239.00.
2. The City Manager or the Assistant City Manager is hereby authorized to accept,
execute and file on behalf of the City any documents setting forth the conditions of FY2000 Fire
Programs Funds Grant.
3. The City Manager or the Assistant City Manager is further directed to furnish such
additional information as may be required by the Virginia Department of Fire Programs in
connection with the City's acceptance of the foregoing grant or with such project.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #60-70
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34550-110199 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$124,239.00, in connection with procurement of materials and equipment for training and
development and fire suppression equipment, as a result of funds received from the
Virginia Department of Fire Programs. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, November
1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
George C. Snead, Jr., Director, Public Safety
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
James Grigsby, Chief, Fire-EMS
C \MyFiles\novl .wlxl
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34550-110199.
AN ORDINANCEto amend andreordain certain sections ofthel999~000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AooropHations
Public Safety $ 1,918,838
Fire Program Grant FY00 (1-5) ............................... 124,239
Revenues
Public Safety $ 1,918,838
Fire Program Grant FY00 (6) ................................. 124,239
1) Expendable Equipment
2) Training and Development
3) Wearing Apparel
4) Recruiting
5) Fire Training Facility
6) Fire Program Grant - FY00
(035-050-3230-2035)
(035-050-3230-2044)
(035-050-3230-2064)
(035-050-3230-2065)
(035-050-3230-9073)
(035-050-3230-1100)
20,000
10,000
29,239
5,000
60,000
124,239
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIYEO
cI'rY C~.E,',~:.., OFFICE
November 1, 1999
Council Report #99-423
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Fire Program Fund
I. Background concerning this subject is as follows:
mo
Fire Program Fund was established by the General Assembly effective
October 4, 1985, pursuant to Section 38.1-44.1 of the Code of Virginia.
The sunset clause requiring expiration of this fund July 1, 1990 has now
been removed; thus, the City's annual allocation of state funds will continue
indefinitely.
Bo
Revenue to support this program is derived from a surcharge on all fire
insurance premiums collected throughout the Commonwealth.
Co
Program guidelines require that funds received are non-supplantin_~ and
may not be used in replacement of existing local funding. Funds must be
used in accordance with the provisions established by the State Department
of Fire Programs.
D. Funds provided by this program may be used for the following:
Fire Service Training: The fire department may use money received
to purchase training equipment, to employ outside training
instructor(s) and to reimburse tuition for approved training classes.
Regional Fire Service Training Facilities: Funds may be used to
construct, improve and expand regional fire service training facilities.
Mayor Bowers and Members of Council
November 1, 1999
Page 2
Firefighting Equipment/Apparatus: Funds may be used to purchase
fire apparatus, specialized response vehicles, fire hose, forcible entry
tools, ladders and radio equipment.
Personal Protective Clothing: Funds may be used to purchase
helmets, eye protection equipment, protective hoods, boots, coats,
pants, and gloves.
E. Prohibited uses of funds are as follows:
Construction to improve and expand any training facilities other than
Regional Fire Service Training Facilities.
Firefighting equipment other than that equipment and appurtenances
attached thereto required and used at the scene of a fire to deliver
water or other extinguishing agents on the fire, remove smoke and
gases, protect property from smoke and water damage and assure the
fire is extinguished.
Personal protective clothing that does not meet, at a minimum, the
National Fire Protection Association Standards in effect at the time
the purchase is made.
Funds allocated to the counties, cities and towns pursuant to this
subsection shall not be used directly or indirectly to supplant or
replace any other funds appropriated by the counties, cities and towns
for fire service operations. Such funds shall be used solely for the
purposes of fire service training, constructing, improving and
expanding regional fire service training facilities, purchasing
firefighting equipment or purchasing protective clothing and
equipment for firefighting personnel. (Code of Virginia Section 38.2-
126 sub-paragraph B).
Mayor Bowers and Members of Council
November 1, 1999
Page 3
F. Local cash match is not required.
II. Current situation is:
Ao
Roanoke City's allocation of $124,239 was electronically transferred to the
City Treasurer on October 5, 1999. These funds were deposited in account
//035-050-3230-1100.
Regional Fire/EMS Training Center consisting of a 15,400 square feet
building equipped with classroom, auditorium and office space, built on six
(6) acres of Roanoke County's existing fire training ground is underway.
City Council approved funding the Roanoke Valley Regional Training Center
out of Fire Program funds on November 16, 1998. The City's portion of the
annual debt service in the amount of $60,000 will be repaid from this
revenue source.
Co
City Council action is needed to formally accept and appropriate these
funds, and authorize the Director of Finance to establish revenue estimates
and appropriation accounts in the Grants Program Fund to purchase the
following equipment and supplies in accordance with provisions of this
program:
Fire Suppression Equipment - $20,000. Purchase of fire hose,
nozzles, and appliances. Also purchase Incident Command related
materials and rescue tools for vehicle extrication.
Training and Development - $10,000. Purchase firefighting gear,
training videos and manuals and to provide training, education and
development of personnel.
Regional Fire Training Academy $60,000. Support the construction
of 15,400 square foot regional fire training center with classrooms
and auditorium.
Mayor Bowers and Members of Council
November 1, 1999
Page 4
Recruitment and Development $5,000. Purchase public education
material for grade school children, e.g., coloring books, classroom
materials, films, etc. Purchase materials related to a campaign for the
recruitment of women and minorities.
o
Personal Protective Clothing $29,239. Purchase fire boots, coats,
pants, and helmets for fire suppression purposes.
III.
Issues in order of importance are:
A. Need.
B. Funds availability.
IV.
Alternatives in order of feasibility are:.
mo
City Council accept funds from the State Department of Fire Programs,
and authorize the Director of Finance to establish revenue estimates and
appropriation accounts for the procurement of materials and equipment for
training and development and fire suppression equipment.
Need exists to build a Regional Training Center and to purchase
training aids and fire suppression equipment, as detailed previously.
Funds availability would be met with acceptance of the Fire
Programs Fund allocation.
Bo
City Council not accept the City's allocation from the State Department of
Fire Programs.
Need. still exists to purchase training aids and fire suppression
equipment.
2. Funds availability would remain through the Fire Programs Fund.
Mayor Bowers and Members of Council
November 1, 1999
Page 5
V. Recommendation:
City Council adopt Alternative A which would authorize the following
actions:
Acceptance by the City Manager of the grant award.
Appropriation of $124,239 with corresponding revenue estimates in
accounts established by the Director of Finance in the Grant Fund.
Respectfully submitted,
Acting City Manager
JDR/JG/vds
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Budget Administrator
Fire-EMS Chief
Battalion Chief for Training
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue. S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: 1540} 853-2541
Fax: 1540}853-1145
November 4, 1999
File #448
SANDRA H. EAKIN
Dcput5 ('it', Clclk
W. Alvin Hudson, Jr., City Representative
Roanoke Valley Regional Cable Television Committee
Roanoke, Virginia
Dan U Frei, Vice-Chair
Roanoke Valley Regional Cable Television Committee
1308 Second Street, S. W., #5
Roanoke, Virginia 24016
Phyllis K. Runyon, City Representative
Roanoke Valley Regional Cable Television Committee
Roanoke, Virginia
Diane S. Akers, City Representative
Roanoke Valley Regional Cable Television Committee
Roanoke, Virginia
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 34552-110199 appointing a committee on behalf of
Roanoke City to enter into negotiations to discuss the possibility of extending or renewing
the current cable television franchise agreement with CoxCom, Inc., d/b/a Cox
Communications Roanoke. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, November 1,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
C:\MyFilcs~nov I .wpd
W. Alvin Hudson, Jr.
Dan L. Frei
Phyllis K. Runyon
Diane S. Akers
November 4, 1999
Page 2
pc:
Gary T. McCollum, General Manager, Cox Communications Roanoke, 5400
Fallowater Lane, S. W., Roanoke, Virginia 24018
Carolyn S. Ross, Clerk of Council, Town of Vinton, 311 S. Pollard Street, Vinton,
Virginia 21479
Mary H. Allen, Clerk, Board of Supervisors, Roanoke County, P. O. Box 29800,
Roanoke, Virginia 24018-0798
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
C:~VlyFiles~nov I .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34552-110199.
A RESOLUTION appointing a committee on behalf of Roanoke City to enter into
negotiations to discuss the possibility of extending or renewing the current cable television franchise
agreement with CoxCom, Inc., d/b/a Cox Communications Roanoke (Cox Communications).
BE IT RESOLVED by the Council of the City of Roanoke that City Council hereby appoints
a committee composed of the persons who, from time to time, are appointed as the City's
representatives on the Roanoke Valley Regional Cable Television Committee to meet with
representatives designated by the County of Roanoke, the Town of Vinton, and Cox Communications
and to enter into negotiations to discuss the possibility of renewing the current franchise agreements
with Cox Communications and the three valley governments and for the committee to report back
to this Council from time-to-time on the status of those negotiations together with any
recommendations they may wish to make to Council, all as more fully set forth in the report to this
Council dated November 1, 1999.
ATTEST:
City Clerk.
ctrV
311S°- Pollar~l~tre~v ..q
NTON, /i 8
PHONE (640) 983..0607
FAX (S4O)
Carolyn S. Ross
Admin. Asst./Town Cle~
November 4, 1999
Robert R. Altice
Chairperson
Roanoke Valley Regional Cable Television Committee
616 Maple Street
Vintorg VA 24179
Re~
Cox Communications, Inc. Franchise
Negotiations for Franchise Extension
Dear Mr. Altice:
As you are aware, Cox CommUnications, Inc. has recently expressed its desire to to obtain an
extension of its current cable television franchise with the three Roanoke Valley jurisdictions. In
response to this request, at the regular meeting of Vinton Town Council held on Tuesday,
November 2, 1999, you were appointed by Council, along with Buck Heartwell, Clay Goodman,
and Mary Beth Layman to serve on a committee representing the Town of Vinton in negotiations
with Cox Communications for a new franchise.
Advise if you have questions or you need additional information.
Sincerely,
Carolyn S. Ross
Admin. Asst./Town Clerk
William L. HeartwelI, 1II, Esq. Town Attorney
B. Clayton Goodman, 1II, Town Manager
Mary Beth Layman, Special Programs Coordinator
Joseph B. Obenshain, Esq., Senior Assistant Roanoke County Attorney
Mary H. Allen, Clerk to the Roanoke County Board of Supervisors
Mary F. Parker, Roanoke City Clerk
Elaine Simpson, Cable TV Government Access Director
Gary T. McCollum, General Manager, Cox Communications Roanoke
RECEIVEO
'g900T 28 P12:17
Office of the City Manager
November 1, 1999
Council Report No. 99 - 48
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Subj eot;
Cox Cable Franchise with City of Roanoke
The current cable television franchise between the City of Roanoke and Cox Com., Inc.,
d/b/a Cox Communications Roanoke (hereafter referred to as "Cox") expires in May 2003,
simultaneous with their franchise with Roanoke County and the Town of Vinton. Cox has
expressed the strong desire to enter into negotiations for an extension or renewal of their
franchise with the three jurisdictions at this time rather than waiting until closer to the expiration
date. Cox has recently announced its plan to invest $8.5 million in its physical plant, styled "Cox
Digital Revolution." This investment would upgrade their technological capabilities in the
Roanoke Valley and would permit full digital television and high speed Internet access
capabilities.
At a recent meeting of the Roanoke Valley Regional Cable Television Committee, Cox's
General Manager requested that the Committee express its support for such negotiations. In lieu
of Committee action, the members agreed that legal counsel should request guidance from their
respective governing bodies as to the direction in which each locality would proceed in response
to Cox's request. The two apparent options to the local governments are to undertake informal
negotiations with Cox for an extension of their current franchise at this time or to wait one to two
years and begin either formal or informal negotiations with Cox at that time for a new franchise
agreement. There is no fiscal impact from either option anticipated at this time.
OPTION I: Enter~ons to Discuss Extendin or Renewin Cox's Current
Cable TV Franchise
Cox's request for negotiations to discuss an extension of their existing franchise coincides
with their announced plans for capital investment in their infrastructure in the Roanoke Valley.
An extension of their cable television franchise could facilitate Cox in attaining the capital
investment which is required for the improvement of their physical plant. These investments will
assist the Roanoke Valley in being on the leading edge of technology as we enter the 21 st Century.
Cox has demonstrated that it is a reasonable corporate citizen of the Roanoke Valley and an
extension of their franchise could be perceived as a vote of confidence in their efforts. Potential
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci. roanoke.va, us
The Honorable Mayor and Members of Council
November 1, 1999
Page 2
disadvantages of an extension of the current franchise include the inability to significantly modify
or improve the existing agreement and the opportunity to benefit from either technological or
legislative changes between now and May of 2003.
OPTION II: Decline to enter into negotiations at this time and wait to open neuotiations
in 2001:
This would enable the current franchise agreement among the three jurisdictions and Cox
to run its natural course. The current surge of corporate mergers within the telecommunications
industry and ongoing technological advancement may bring considerable changes to Cox within
the next two years. Formal renegotiation of a new franchise agreement would allow the local
governments to explore improvements in the currently existing franchise. However, not
negotiating with Cox may put them in a less cooperative position in two years. Furthermore, there
is the potential that Cox might either sell the current franchise or be acquired by another and
potentially less desirable cable system operator. In that situation, the Roanoke Valley local
governments may find themselves dealing with a much less cooperative entity; one which is much
less willing to continue to provide the level of investments and services which we have come to
expect from Cox.
Staff recommends that City Council appoint a committee composed of the four City
representatives of the Roanoke Valley Regional Cable Television Committee to meet jointly with
representatives designated by the County of Roanoke, the Town of Vinton and Cox to enter into
negotiations to discuss the possibility of extending or renewing the current franchise agreement
with Cox.
Respectfully submitted,
Acting City Manager
JDR/jsf
cc: Mary F. Parker, City Clerk
Diane S. Akers, Acting Assistant City Manager
James D. Grisso, Director of Finance
William Hackworth, City Attorney
Gary Tegenkamp, Assistant City Attorney
Lissy Runyon, PIO, Roanoke City Schools
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File 310-247
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1, 1999, as a result of the potential closing of the Hotel Roanoke Conference
Center in January through April 2001, Council Member White requested a written response
at the next regular meeting of Council on the City's position as to any loss of revenue
and/or legal ramifications.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
James D. Ritchie, Sr., Acting City Manager
Deborah J. Moses, Executive Director,
Commission
Hotel Roanoke Conference Center
C:'~vly Files~nov I wpd
Department of Finance
City of Roanoke, Virginia
November 1, 1999
CITY C ~.r~ ~'~,-' ~
'99 OBl 28 A 0:37
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
September Report
This financial report covers the first three months of the 1999-00 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 9.06% or $2,507,000 compared to FY99. Variances in
specific categories of revenues are as follows:
General Property Taxes are up 8.78% or $1,179,000. Real estate tax, due October 5, increased 9.46%
due to the fact that a larger portion of taxes was collected through September 30 of FY00 than through
September 30 of FY99. For the year, real estate tax revenues are projected to increase 3.8%.
Other Local Taxes rose 9.69% or $732,000. Sales tax is up $140,000 or 4.94%. Business and
occupational license tax, prepared food and beverage tax, electric utility tax and telephone utility tax
also increased.
Fines and Forfeitures decreased $68,000 or 26.62% due a decline in parking ticket fines and general
district court fines. These decreases result from the vacancies in the police department and a
reorganization of the police traffic bureau which has resulted in fewer summons being issued; and thus,
a reduced caseload for general district court.
Revenue from Use of Money and Property is up 22.18% or $59,000 due to increased rental income
from the Commonwealth Building. During FY99, the rent paid by the state for the Commonwealth
Building was based on projected operating and maintenance costs. In July of FY00, the state was billed
for the amount that actual expenditures exceeded projected expenditures for FY99. The increase in
rental income is partially offset by a decline in interest revenue resulting from lower average daily cash
balances in the General Fund.
Grants-in-Aid Commonwealth rose 14.14% or $698,000. Law enforcement funding through House
Bill 599, which is received on a quarterly basis, increased due to a larger payment received in August
of FY00 than in August of FY99. As part of the 1999 Virginia General Assembly, the Commonwealth
agreed to adjust funding to localities to reflect the original provisions of the bill. This results in a
significant increase in 599 funding expected in FY00. Rental car tax revenue also increased due to a
timing difference.
Grants-in-Aid Federal decreased $8,600 due to a timing difference in the receipt of quarterly FEMA
revenue.
Charges for Services decreased $45,000 or 6.60% due to a drop in weed cutting and demolition
charges which is partially offset by an increase in EMS billings caused by a timing difference.
Honorable Mayor and Members
Roanoke City Council
November 1, 1999
Page 2
Miscellaneous Revenue decreased $51,000 or 66.67%. A surplus sale was held in September of FY99.
A surplus sale will be held in November of FY00.
EXPENDITURES AND ENCUMBRANCES
General fund expenditures and encumbrances have decreased .99% or $502,000 since FY99. Variances
in individual expenditure categories are discussed as follows:
Community Development expenditures increased 25.22% or $192,000. Economic Development
expenditures increased due to fees paid for an economic impact study. Memberships and Affiliations
expenditures are also up. Contributions paid to Roanoke Valley Convention and Visitors Bureau,
Virginia Amateur Sports, and Roanoke Valley History Museum increased from the prior year.
Transfer to Debt Service Fund decreased 13.31% or 1,064,000. Lower principal and interest
payments for the 1994 and 1997 bonds were made in August of FY00 than in August of FY99. A
timing difference in the transfer of funding for future debt payments also contributed to this decrease.
Nondepartmental expenditures are up 45.83% or $485,000. Transfers to Fleet Management fund
increased due to funding for the purchase of a motor grader. Transfers to Capital Projects fund also
increased due to a timing difference in the annual transfer for the Roanoke River Flood Reduction
project. These increases were partially offset by a decrease in transfers to Grant Fund caused by timing
differences and a decline in Virginia Juvenile Community Crime Control Act funding designated for
the grant fund programs.
I would be pleased to answer questions which City Council may have regarding the monthly financial
statements.
JDG/THT
Attachments
Directoi' of Finance
Balance July 1, 1999
Ordinance
Number Date
CMT 251 07/02/99
34402 07/19/99
34446 08/16/99
CMT 295 09/15/99
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
SEPTEMBER 30, 1999
Department
Cultural Services Committee
Supply Management
Tranfer to Grant Fund
Emergency Services
Balance September 30, 1999
Purpose
Funding for Sister Cities Program
Fee Proration Governmental Electric
Rate Negotiations
Local Match for Office on Youth
Installations of Amateur Radio
Antennas for Y2K Preparation
$420,244
(2,500)
(33,675)
(6,293)
(2,500)
$375,276
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
July 1 - Sept 30 July 1 - Sept 30 Percentage
Revenue Source 1998-99 1999-00 of Change
General Property Taxes $13,428,058 $14,607,043 8.78 %
Other Local Taxes 7,549,358 8,280,858 9.69 %
Permits, Fees and Licenses 206,927 213,730 3.29 %
Fines and Forfeitures 255,355 187,378 (26.62) %
Revenue from Use of Money and Property 268,347 327,879 22.18 %
Grants-in-Aid Commonwealth 4,938,045 5,636,504 14.14 %
Grants-in-Aid Federal Government 8,565 (100.00) %
Charges for Services 675,452 630,861 (6.60) %
Miscellaneous Revenue 76,330 25,438 (66.67) %
Internal Services 264,434 268,021 1.36 %
Total $27,670,871 $30,177,713 9.06 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$70,068,826 20.85%
53,562,405 15.46%
703,500 30.38%
947,500 19.78%
1,047,040 31.31%
44,332,193 12.71%
34,260
3,330,300 18.94%
267,500 9.51%
2,155,400 12.43%
$176,448,924 17.10%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July 1 - Sept 30 July I - Sept 30 Percentage Unencumbered
1998-99 1999-00 of Change Balance
$2,908,769 $2,952,579 1.51% $8,479,287
1,212,945 1,256,518 3.59 % 3,330,044
11,507,213 11,322,567 (1.60) % 33,218,881
7,931,718 7,695,756 (2.97) % 14.987,334
5,327,582 5,243,411 (1.58) % 20.436,273
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$11,431,866 25.83%
4,586,562 27.40%
44,541,448 25.42%
22,683,090 33.93%
25,679,684 20.42%
1,322,468 1,346,936 1.85 % 3,208,269
761,088 953,048 25.22 % 2,368,751
4,555,205 29.57%
3,321,799 28.69%
7,987,925 6,924,352 (13.31 )% 4,740,447
10,461,757 10,739,804 2.66 % 32,219,410
1,057,734 1,542,469 45.83 % 5,307,052
$50,_479,199 $49,977,440 (0.99) % $128,295,748
11,664,799 59.36%
42,959,214 25.00%
6,849,521 22.52%
$178,273,188 28.03%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Sept 30 July 1 - Sept 30
1998-99 1999-00
$1,400,538 $1,489,487
8,968,030 7,791,990
52,948 56,099
234,829 293,936
10,461,757 10,739,804
2,174,270 2,349,063
Percentage
of Change
6.35
(13.11)
5.95
25.17
2.66
8.04
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,638,640 17.24%
39,280,160 19.84%
2,915,599 1.92%
3,216,301 9.14%
42,959,214 25.00%
3,585,532 NA
(2.46) % $100,595,446 22.59%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Sept 30
1998-99
$10,174,896
813,876
451,136
2,118,105
567,048
1,127,060
3,531,142
2,911,939
July 1- Sept30
1999-00
$11,379,097
796,434
688,978
2,870,996
780,958
1,281,574
4,067,285
3,585,532
$25,450,854
Percentage
of Change
Unencumbered
Balance
11.84 % $59,916,395
(2.14) % 2,825,802
52.72 % 2,945,923
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$71,295,492 15.96%
3,622,236 21.99%
3,634,901 18.95%
35.55 % 7,054,415 9,925,411 28.93%
37.72 % 3,508,225 4,289,183 18.21%
13.71 % 562,475 1,844,049 69.50%
15.18 % 676,736 4,744,021 85.73%
23.13 % 3,585,532 NA
17.31%
$77,489,971
$102,940,825 24.72%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 1999
General Government
Public Safety
Community Development
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$24,866,815 $17,388,520 $7,478,295 $958,465 $6,519,830
2,011,078 1,013,908 997,170 63,927 933,243
1,472,100 526,781 945,319 518,194 427,125
3,767,698 1,786,252 1,981,446 1,1 96,598 784,848
23,425,032 16,686,017 6,739,015 4,926,422 1,812,593
1,299,299 936,451 362,848 11,830 351,018
2,616,089 2,236,891 379,198 53,347 325,851
21,326,943 13,034,330 8,292,613 1,056,588 7,236,025
(294,868) (294,868) (294,868)
$80,490,186 $53,609,150 $26,881,036 $8,785,371
$18,095,665
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF SEPTEMBER 30, 1999
Education
Capital Improvement Reserve
Total
Budget
$32,924,732
(951,021)
$31,973,711
Expenditures Unexpended Outstanding Unobligated
To Date Balance Encumbrances Balance
$28,950,054 $3,974,678 $3,194,753
(951,021)
$28,950,054 $3,023,657 $3,194,753
$779,925
(951,021)
($171,096)
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Commonwealth:
Virginia Transportation Museum - ISTEA
Second Street Entrance - Coca Cola
Total Intergovernmental Revenue
Revenue from Third Parties:
Norfolk Southern - Hunter Viaduct
InSystems Incorporated - Land Sale
Total Revenue from Third Parties
Other Revenue:
Transfers from General Fund
Total Other Revenue
Total
FY 2000
$168,829
242,394
411,223
196,046
196,046
950,000
11,000
961,000
860,500
860,500
$2,428,769
FY 1999
$349,671
177,984
527,655
109,150
109,150
321,860
321,860
$958,665
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
City of Salem
County of Roanoke
County of Botetourt
County of Bedford
Customer Services
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Interest on Investments
Rent
Miscellaneous Revenue
Interest and Fiscal Charges
Net Nonoperating Expenses
Net Income
FY 2000
$820,189
750,848
58,868
6,297
134,003
55,844
2,413
155,768
716,407
2,700,637
1,098,693
852,573
427,731
2,378,997
321,640
25,000
94,470
16,931
498
(304,745)
(167,846)
$153,794
FY 1999
$834,851
796,385
62,344
6,027
13,888
470,666
136,660
830,225
3,151,046
1,039,106
859,733
388,422
2,287,261
863,785
99,957
10,532
6,687
(332,631)
(215,455)
$648,330
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund.
Prior year balances have been restated to enhance comparability.
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenues
Net Income
FY 2000
$1,980 468
181 223
23 776
124 981
24 756
54 977
26 435
2,416,616
500,894
1,261,546
286,295
2,048,735
367,881
112,848
9,942
122,790
$490,671
FY 1999
$1,959,421
204,828
24,664
144,596
25,372
42,250
36,798
2,437,929
465,856
1,117,690
245,034
1,828,580
609,349
194,691
6,168
200,859
$810,208
CITY OF ROANOKE, VIRGINIA
CIVIC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Operating Revenues
Rentals
Event Expenses
Admissions Tax
Parking Fees
Commissions
Other
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
Net Nonoperating Revenues
Net Loss
FY 2000
$45,056
10,488
2,997
14,509
30,747
8,294
112,091
279,704
193,355
101,902
574,961
(462,870)
14,536
410
14,946
($447,924)
FY 1999
$80,671
17,878
5,053
3,131
11,159
2,693
120,585
270,460
298,839
100,286
669,585
(549,000)
5,000
18,128
1,119
24,247
($524,753)
8
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Operating Subsidy for GRTC
Miscellaneous
Net Nonoperating Expenses
Net Income (Loss)
FY 2000
$85,501
101,970
50,636
95,122
88,143
18,685
440,057
164,694
136,165
300,859
139,198
2,335
(128,848)
583
(125,930)
$13~268
FY 1999
$73,084
110,039
44,777
90,465
64,289
15,880
398,534
165,171
136,165
301,336
97,198
(309)
(141,916)
(257,065)
733
(398,557)
($301,359)
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Operating Revenues
FY 2000
COMMISSION (1)
CONFERENCE
CENTER (2)
TOTAL
FY 1999
Conference Center
Total Operating Revenues
$ 611,684 $ 611,684 $ 629,759
611,684 611,684 629,759
Operating Expenses
Commission
Conference Center
Total Operating Expenses
118,259 118,259
581,313 581,313
118,259 581,313 699,572
(118,259) 30,371 (87,888)
54,183
615,312
669,495
(39,736)
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Interest on Investments
Rent, Taxes, Insurance, and Other
43,750 43,750 43,750
43,750 43,750 43,750
12,483 12,483 12,140
(8,653) (8,653) (5,669)
Net Nonoperating Revenues (Expenses)
99,983 (8,653) 91,330
93,971
54,235
128,843
($74,608)
Net Income (Loss) Before Depreciation
(18,276) 21,718 3,442
Depreciation Expense/Replacement Reserve
123,037 30,585 153,622
Net Loss ($141,313) ($8,867) ($150,180)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as
provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss}
Nonoperating Revenues (Expenses)
Interest Revenue
Transfer From Other Funds
Net Nonoperating Revenues (Expenses)
Net Income {Loss}
TOTALS
City
Information Materials Management Fleet Risk
Systems Control Services Management Management FY 2000 FY 1999
$899,985 $45,741 $31,428 $1,049,374 $963,427 $2,989,955 $3,678,446
899,985 45,741 31,428 1,049,374 963,427 2,989,955 3,678,446
454,294 28,275 7,179 312,950 58,347 861,045 826,995
246,434 3,764 (3,090) 218,766 1,986,286 2,452,160 2,511,224
132,513 461 5,048 430,823 568,845 553,686
833,241 32,500 9,137 962,539 2,044,633 3,882,050 3,891,905
66,744 13,241 22,291 86,835 (1,081,206) (892,095) (213,459)
56,165 (448) 2,746 19,773 132,834 211,070 187,263
- 125,900 125,900
56,165 (448) 2,746 145,673 132,834 336,970 187,263
$122,909 $12,793 $25,037 $232,508 ($948,372) ($555,125) ($26,196)
Effective July 1, 1999, the Utility Line Services Fund was combined with the Water Fund. Prior year balances have been
restated to enhance comparability.
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED SEPTEMBER 30, 1999
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED SEPTEMBER 30, 1999.
BALANCE AT
FUND AUG 31,_!9_9_9
BALANCE AT BALANCE AT
RECEIPTS DISBURSEMENTS SEPT 30, 1999 SEPT 30, 1998
GENERAL $4,510,252.46 $20,484,392.65 $21,083,086.94 $3,911,558.17 $1,286,429.54
WATER 6,852,945.36 2,332,643.03 2,335,083.17 6,850,505.22 7,137,785.25
SEWAGE 7,764,217.52 2,948,259.58 2,107,030.80 8,605,446.30 13,675,601.81
CIVIC CENTER 1,062,359.85 46,194.23 154,246.87 954,307.21 1,113,565.01
TRANSPORTATION (62,342.83) 137,059.60 79,594.68 (4,877.91) (331,003.17
CAPITAL PROJECTS 32,295,797.27 1,903,905.62 996,604.43 33,203,098.46 35,662,050.69
CONFERENCE CENTER 1,008,192.38 4,012.25 42,497.06 969,707.57 914,451.59
JUVENILE DETENTION 8,773,746.00 19,345.07 299,129.62 8,493,961.45 (331.281
DEBT SERVICE 4,351,845.44 7,200,210.37 0.00 11,552,055.81 11,536,553.40
CITY INFORMATION SYSTEMS 4,372,309.52 197,557.06 201,248.90 4,368,617.68 3,703,829.76
MATERIALS CONTROL 20,179.13 104,686.49 161,670.23 (36,804.61) 1,088.85
MANAGEMENT SERVICES 227,990.48 10,851.40 1,629.59 237,212.29 230,360.94
FLEET MANAGEMENT 1,523,690.78 240,864.98 104,551.20 1,660,004.56 659,688.98
PAYROLL (7,671,978.74) 9,144,297.17 14,473,350.10 (13,001,031.67) (11,837,495.46
RISK MANAGEMENT 10,710,368.60 240,787.93 465,995.48 10,485,161.05 10,185,665.13
HIGHER EDUCATION AUTH 7,096,703.83 36,702.37 7,371.51 7,126,034.69 5,441,199.12
PENSION 282,095.90 1,373,275.15 965,638.47 689,732.58 88,771.99
SCHOOL FUND 10,862,699.65 4,565,504.99 2,659,593.37 12,768,611.27 13,960,419.73
SCHOOL CAPITAL PROJECTS (6,331,148.74) 1,363,944.00 1,664,506.94 (6,631,711.68) (2,090,279.89)~
FDETC 24,915.02 211,798.25 221,798.66 14,914.61 122,929.33
GRANT 312,290.83 430,677.14 410,139.60 332,828.37 1,062,984.21!
TOTAL
$87,987,129.71 $52,996,969.33 $48,434,767.62 $92,549,33_1._4_2. _$92,524,265.53 '
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED SEPTEMBER 30, 1999.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
LOCAL GOVERNMENT INVESTMENT POOL
REPURCHASE AGREEMENTS
STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER)
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$72,069.55
564,433.82
9,088,000.00
9,958,750.00
9,984,300.00
19,599,640.09
22,000,000.00
8,791,035.94
12,491,102.02
$92,549,331.42
DATE: OCTOBER 27, 1999
R. RICHARD HALE, CHIEF DEPUTY TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 3 MONTHS ENDING SEPTEMBER 30, 1999
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
FY 2000
$945,762
780,807
15,373,300
9,215
$17,109,084
FY 1999
$1,078,049
771,817
866,793
7,347
$2,724,006
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Administrative Expense
City Supplement to Age 65
Total Expenses
Net Income
$2,815,481
46,720
38,741
2,285
44,202
2,947,429
$14,161,655
$2,318,670
27,982
55,125
5,479
3,339
2,410,595
$313,411
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
SEPTEMBER 30, 1999
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
FY 2000 $323,033,579
FY 1999 $292,659,502)
FY 2000
$689,683
255,011,281
13,339
18,000
$255,732,303
FY 1999
$83,412
227,875,726
3,326
18,000
$227,980,464
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$954,750
2,104
956,854
240,613,794
14,161,655
254,775,449
$255,732,303
$776,201
817
777,018
226,890,035
313,411
227,203,446
$227,980,464
14
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 4, 1999
File #53-60-217-467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34553-110199 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund and School Capital Projects Funds
Appropriations, providing for appropriation of 1999 general obligation public improvement
bonds. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
James D. Ritchie, Sr., Acting City Manager
Ann H. Allen, Manager, Accounting Services, Department of Finance
Alicia F. Stone, Financial Systems Accountant, Department of Finance
C:~MyFiles~nov I wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34553-110199.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Capital
Projects Fund and School Capital Projects Funds Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 Capital Projects Fund and School Capital Projects Funds
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Capital Projects Fund
Appropriations
Capital Improvement Reserve $ 30,618,517
Public Improvement Bonds - Series 1999 (1-8) ..................... 26,489,103
School Capital Proiects Fund
Appropriations
Capital Improvement Reserve $ 4,068,666
Public Improvement Bonds - Series 1999 (9) ....................... 4,068,666
1) Higher Education
2) Storm Drains
3) Johnson & Johnson
4) Economic Development
5) Parks
6) Buildings
7) Bridges
(008-052-9709-9175)
(008-052-9709-9176)
(008-052-9709-9177)
(008-052-9709-9178)
(008-052-9709-9180)
(008-052-9709-9183)
(008-052-9709-9190)
$ 2,500,000
2,285,000
7,600,000
2,675,000
4,738,000
5,317,000
2,238,412
8) Streets and Sidewalks
9) Schools
(008-052-9709-9191 )
(031-060-9709-9182)
$ 3,746,901
5,019,687
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
November 1, 1999
'99 aCT 28 0:37
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Appropriation of 1999 Bond Funds
The City's 1999 general obligation public improvement bonds have been issued, and the
proceeds are available for appropriation. Funding of $31,100,313 needs to be
appropriated to the Capital Projects Fund account "Public Improvement Bonds - Series
1999", and $5,019,687 needs to be appropriated to the School Capital Projects Fund
account "Public Improvement Bonds - Series 1999". The bond funds will be accounted
for in these accounts until City Council appropriates the funds to specific project
accounts.
We recommend that City Council appropriate these funds as follows:
Capital Pro_iects Fund
Series 1999A Bonds:
Buildings
Economic Development
Parks
Storm Drains
Bridges
Streets and Sidewalks
5,317,000
2,675,000
4,738,000
2,285,000
2,238,412
Sub-Total
$21,000,313
Series 1999B Bonds:
Roanoke Higher Education Center
Johnson and Johnson Improvements
$ 2,500,000
Total Capital Projects Fund
School Capital Pro_iects Fund
Series 1999A Bonds:
Schools
Grand Total 1_~
Honorable Mayor and Members
of City Council
November 1, 1999
Page 2
I would be pleased to answer any questions Council may have.
D~/e/ctor of Finance
JDG/AFS/pac
Attachment
C:
James D. Ritchie, Acting City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Jesse A. Hall, Deputy Director of Finance
Ann H. Allen, Manager of Accounting Services
Alicia F. Stone, Financial Systems Accountant
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #132-326-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1, 1999, Council Member W. Alvin Hudson, Jr., was appointed as the City's
representative to a policy committee to discuss regional water issues, pursuant to a
communication from the Roanoke Valley - Alleghany Regional Commission.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc~
The Honorable W. Alvin Hudson, Jr., 1956 Hope Road, S. W., Roanoke, Virginia
24018
Wayne G. Strickland, Executive Director, Roanoke Valley - Alleghany Regional
Commission, 313 Luck Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
C:\MyFilcs~nov I wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #326-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report with regard to a communication from Wayne G. Strickland, Executive Director,
Fifth Planning District Commission, requesting the City's participation in regional water
discussions by appointment of City representatives to a policy committee and a technical
committee, was before the Council of the City of Roanoke at a regular meeting which was
held on Wednesday, October 20, 1999.
On motion, duly seconded and adopted, the report was tabled.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Wayne G. Strickland, Executive Director, Fifth Planning
313 Luck Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
District Commission,
C:~viyFilesXoct20 wpd
RECEIVED
('ITY CL;'~c ~'- "-
'99 DOT la 1'12:20
October 20, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Mayor Bowers recently reviewed with me the attached letter of September 3, 1999, from Mr.
Wayne Strickland, 5th Planning District Commission Executive Director. City Council will need to
make a decision as to whether or not the City will participate. Mr. Strickland has informed me that
he would like to know the City's position and the names of our appointees by October 24 if we do
choose to participate.
The attached letter was written at the point in time when Carvins Cove Reservoir was at its
all time Iow of 29.2 feet below spillway level. Since that time Council has approved an agreement
with Roanoke County, has purchased water from the County, Salem and Vinton, and we have had
sufficient rainfall to raise the water level to 18.2 feet below spillway overflow.
I discussed this matter with other valley government chief administrators on September 30.
All other administrators indicated their jurisdictions intend to participate in the Roanoke Valley water
discussions.
This is to recommend that Council appoint one or more representatives to each the Policy
Committee and the Technical Committee of the 5th Planning District Commission for the purpose of
providing a forum for discussion of water supply and distribution in the Roanoke Valley.
Potential candidates for appointment to the committees are:
Policy Committee:
City Council Member
Acting City Manager
Acting Assistant City Manager
Technical Committee:
Director of Utilities & Operations
Water Department Manager
JDR:afm
Attachment
CC:
Respectfully submitted,
JaYmes D. Ritchie
Acting City Manager
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Acting Assistant City Manager
Kit B. Kiser, Director of Utilities & Operations
Jesse H. Perdue, Jr., Water Department Manager
September 3, 1999
Mayor David A. Bowers
Roanoke City Council
215 Church Avenue, SW
Roanoke, Virginia 24011
Dear M-~wers:
FIFTH PLANNING
Fax: (540) 343-4416
E-mail: planfive@roanoke.infi.net
http://www, roanoke.infi.net/~planfive
DISTRICT COMMISSION
313 Luck Avenue, SW
Post Office Box 2569
Roanoke, Virginia 24010
Phone: (540) 343-4417
Roanoke City is to be congratulated on its diligence in seeking a solution to water shortages caused by
the drought. Your cooperation in working with other localities will surely help ease the situation in the
short-term and it is sincerely hoped that a long-term solution is at hand. The Fifth Planning District
Commission feels that this commendable level of regional cooperation has set the stage for further water
discussions, and it is in this spirit that we are making the attached proposal.
At its last meeting, the Commission asked me to contact Roanoke County, Botetourt County, Roanoke
City, Salem, and Vinton to determine their interest in this proposal. We are offering to facilitate further
regional water discussions by having these localities appoint representatives to two committees - a
policy committee and a technical committee. The policy committee, consisting of local elected or
appointed officials, would set goals and guidelines and take recommendations back to the governing
bodies for action. The policy committee would receive technical assistance from a committee made up
of local engineering and water department personnel who are involved with these issues on a daily basis.
The overall goal of this proposal is to build on existing cooperative water system activities in the V~iley
while considering long-range issues related to water supply. ,
The PDC would like to know if your jurisdiction would be interested in participating in this effort and
if you have any suggestions for improving the proposed format. Our Commission will meet again on
September 23rd, so any cornments you have before that date would be appreciated.
Sincerely,
Wa~yne~21and
Executive Director
Attachment
cc: ~r'. James Ritchie, Acting Roanoke City Manager
Mr. J. Lee E. Osborne, Fifth PDC Chairman
Serving Alleghany County, Botetourt County, Clifton Forge, Covington, Craig County,
Roanoke City, Roanoke County, Salem, and the Town of Vinton
Proposal for Roanoke Valley Water Discussions - September 2, 1999
At its August 26, 1999, meeting, the Fifth Planning District Commission (PDC) authorized its staff to
contact local officials regarding participation in regional water discussions facilitated by the Fifth PDC.
A proposedprocessfor regional discussions is outlined below.
Purpose - To provide a regional forum for further discussion of water supply and distribution in the
Roanoke Valley. This would build on existing cooperative water system activities in the Valley.
Proposed Participants - Roanoke County, Botetourt County, Roanoke City, Salem, and Vinton.
Procedure - If the above parties agree, each locality would appoint representatives to two committees - a
governing committee to address Policy issues and an additional committee to address Technical issues.
1. The Policy Committee could:
(a) Set the goals and guidelines for the work to be undertaken.
(b)
Instruct the Technical Committee as to information to be collected and
technical advice to be prepared.
(c) Draft proposals for future studies or actions.
(d)
Report back to each governing body for on-going input and final
approval on proposed actions.
2. The Technical Committee (local engineering and water department personnel) could:
(a)
Provide details on interconnections of water systems, and cooperative
efforts that are currently in place or have been agreed upon recently.
(b) Review previous studies on water supply and distribution.
(c) Examine any other technical issues assigned by the Policy Committee.
(d) Assist the Policy Committee in making recommendations as appropriate.
3. If requested, the PDC could provide the following services as part of its regular work program:
(a) Organize the process as outlined above.
(b) Provide a meeting facility.
(c) Provide a meeting facilitator and staff to take minutes at meetings.
(d) Assist with water conservation education through Project Impact.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #104
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34539-110199 establishing compensation for the
City Manager in the amount of $130,000.00, for the fiscal year beginning July 1,1999. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Ms. Darlene L. Burcham, 6601 Colonial Avenue, Norfolk, Virginia 23505
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Management
C:\MyFiles~nov I wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34539-110199.
AN ORDINANCE establishing compensation for the City Manager for the fiscal .','ear
beginning July 1, 1999; and providing for an emergency and an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. For the fiscal year beginning July 1, 1999 and ending June 30, 2000, and for
succeeding fiscal years, unless modified by ordinance duly adopted by this Council, the annual salary
of the City Manager shall be $130,000.00, payable on a bi-weekly basis.
2. This ordinance shall remain in effect until amended or repealed by ordinance duly
adopted by City Council.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its adoption.
ATTEST:
City Clerk.
H:\TEIvll~ssh\Ord-CtyMsr Sal
WILLIAM M. HACKWORTH
CITY AITORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORN~'Y C~.E~K~
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW '1~
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty @ ci.roanoke.va.us
October 26, 1999
27
~]~LIAM X PARSONS
A 8 .,,b~FEVEN j. TALEVI
GARY E. TEGENKAMP
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY A'VFORNEYS
The Honorable Mayor and
Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
During the special meeting that Council held on October 25, 1999, Council adopted an
ordinance establishing the compensation for the City Manager for the fiscal year beginning July
1, 1999. As prepared, that ordinance was proposed as an emergency measure. However, since it
takes five members of Council to adopt an emergency ordinance, the ordinance was amended and
adopted as a regular ordinance on a 4-2 vote. In reviewing the Roanoke City Charter, I find that
only emergency ordinances, and not regular ordinances, can be adopted at special meetings of
Council.
In order to rectify this matter, Council has two choices. The first is to consider the
ordinance once again as an emergency measure during your meeting on November 1, 1999. I
have prepared and attached a proposed ordinance that will accomplish this. Of course, it will
take five votes to pass such an ordinance as an emergency measure. Council's second choice is
to adopt this matter as a regular ordinance, as opposed to an emergency ordinance, which could
be done at your regular meeting on November 1, 1999, and on second reading on November 15.
Please let me know if you have any questions about this matter. By copy of this letter, I
am forwarding a copy of the emergency ordinance that I referenced above to the City Clerk for
inclusion in your agenda package for your November 1 st meeting. With kindest personal regards,
lam
WMH/ssh
Enclosure
pc: James D. Ritchie, Acting City Manager
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
H:\TEMPXsshXL-Mayor&Coun¢il6
Sincerely yours,
William M. Hackworth
City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215Ch; .hAvenue. S.W., Room 456
Roanoke. Virginia 24011-1536
Telephone: 1540) 853-2541
Fax: 154()~853-1145
November 5, 1999
File #51
SANDRA H. EAKIN
I)cpul.,, Cltx ('lcrk
Richard L. Jones, AIA
Jones & Jones Associates, Architects, P. C.
6120 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Jones:
lam enclosing copy of Ordinance No. 34532-110199 rezoning an approximately 0.35 acre
tract of land located at 4416 Old Rocky Mount Road, S. W., identified as a portion of
Official Tax No. 5470122, from RS-3, Single Family Residential District, to C-1, Office
District, subject to the proffers contained in a petition filed in the City Clerk's Office on
August 6, 1999. The abovereferenced measure was adopted by the Council of the City
of Roanoke on first reading on Wednesday, October 20, 1999, also adopted by the Council
on second reading on Monday, November 1, 1999, and will be in full force and effect ten
days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Madison Health Care Center, LLC, 4415 Pheasant Ridge Road, S. W., Roanoke,
Virginia 24014
Madison Health Care Center, LC, c/o Smith Packett, Attor. P. Moore, 4656
Brambleton Avenue, S. W., Roanoke, Virginia 24018
Mr. Maurice L. Bowling, Sr., 4402 Old Rocky Mount Road, S. W., Roanoke, Virginia
24014
Food Lion, Inc., c/o Marvin F. Poer & Co., 1555 Wilson Blvd., Suite 504, Rosslyn,
Virginia 22209
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
C:SMyFile~\nov I wpd
Richard L. Jones
November 5, 1999
Page 2
pc: Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
C:\MyFilcs~nov I .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34532-110199.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 547, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Pheasant Ridge Office Park, LLC, has made application to the Council
of the City of Roanoke to have the hereinafter described property rezoned from RS-3, Single
Family Residential Dis.trict, to C-l, Office District, subject to certain conditions proffered
by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on October 20, 1999, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No.547 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That certain 0.35-acre tract of land located at 4416 Old Rocky Mount Road, S.W., and
designated on Sheet No. 547 of the Sectional 1976 Zone Map, City of Roanoke, as Official
Tax No. 5470122, be, and is hereby rezoned from RS-3, Single Family Residential District,
to C-l, Office District, subject to the proffer contained in the Petition filed in the Office of
the City Clerk on August 6, 1999, and that Sheet No. 547 of the Zone Map be changed in this
respect.
ATTEST:
City Clerk.
H:\ORD-RF.,Z\O-REZ-PHEASANT-99
RECEIVED
CITY ~'R ~ OFF1C
CL.,.
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
October 20, 1999
The Honorable Mayor and Members of City Council
Roanoke, Virginia
II.
Dear Mayor and Members of Council:
Subject:
I. Background:
Request fi.om Pheasant Ridge Office Park, LLC, represented by Richard L.
Jones, Jr., agent, that a portion of Official Tax Number 5470122, containing
0.28 acres, more or less, and located at 4416 Old Rocky Mount Road, S. W.,
be rezoned from RS-3, Single Family Residential District, to C-l, Office
District, such rezoning to be subject to certain conditions proffered by the
petitioner.
Pheasant Ridge Development on adjacent property_ was the subject of a previous
conditional rezoning fi.om RM-2 to C-1 in 1996 for development of an elderly
nursing facility and independent living facilities. Facilities are still under
construction, with some being completed.
Pheasant Ridge Office Park, LLC, has a contract to purchase the above portion o F
Official Tax Number 5470122. in order to provide for an improved parking lot and
walking trail design.
Petition to rezone portion of subject property was filed on 8/6/99. Proffered
condition of the rezoning request is as follows:
"That the property will be developed in substantial conformity with the site plan
prepared by Jones & Jones Associates, Architects, PC, dated 30 July 1999, a copy of
which is attached to the petition for rezoning as Exhibit B, subject to any changes
required by the City during site plan review."
Planning Commission public hearing was held on September 1, 1999. Mr. Richard
Jones, Jr., architect with Jones and Jones, appeared before the Commission and
presented the rezoning request. There was no one present in opposition to the
request.
Issues:
A. Zoning.
B. Land Use.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of Council
Page 2
C. Neighborhood organization and impact.
D. Comprehensive Plan.
III. Altematives:
A. City Council approve the rezoning request.
Zoning of the subject property is RS-3. Zoning would be changed to C-I,
which is consistent with the existing use and zoning of the property.
Land use of the property is addressed by the proffered condition which
specifies the development of the property (parking, trail, and buffer). The
development is consistent with the conditions of the previous rezoning.
Neighborhood organization is Southern Hills Neighborhood Association,
which is not formally active or associated with the Roanoke Neighborhood
Partnership. Group has been notified of this rezoning request, but we have
not received any comments. The proposed rezoning will not adversely affect
the neighborhood - it will enhance the design of an already permitted facility.
Adjacent residential property will continue to be buffered.
Comprehensive Plan recommends that neighborhood character and
environmental quality should be protected. Changes in land use or new
development in or near residential areas should be carefully evaluated and
designed to conserve and enhance neighborhood quality. The proposed
development would be consistent with the Comprehensive Plan.
B. Ci_ty Council deny the rezoning request.
1. Zoning would remain RS-3.
2. Land use would be limited to only those uses permitted in the RS-3 zon6~
3. Neighborhood organization and impact would not be an issueJ
4. Comprehensive Plan could be followed
IV. Recommendation:
Planning Commission, by a vote of 4-0-1 (Messrs. Butler and Hill absent, and Mr. Rife
abstaining) recommend approval of the rezoning request. The proposed development of the
subject property is reasonable and is consistent with the previous conditional rezoning for
the adjacent property. The revised parking lot and walking trail with landscaped buffer will
assist the developer in constructing a better project.
Members of Council
Page 3
:ESL
attachments
cc: Assistant City Attorney
Petitioner
Respectfully submitted,
Barbara N. Duerl~,
Roanoke City Planning Commission
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: Rezcaing of approximately 0.28 acre tract of land ideaGfied as a portico of Tax Map
#5470122 and locmed at 4416 Old Rocky Mount Road such rezoning to be subject to certain
ccoditicos.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petiticoer, Pheasant Ridge Office Park LLC, 4415 Pheasant Ridge Road, has a ccotract to
purchase a 0.28 portion of property located at 4416 Old Rocky Mount Road and identified further as
a portico of official city tax ~5470122 A map of the property to be z~ed is attached as Exhibit "A".
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioner
requests that the said property be rezceed from RS-3 Single Family Residmfial District to C 1
Office District, subject to certain condi~cos set forth below, for the purpose of expanding an existing
walking trail and parking area.
The Pe611coer believes the rezcoing of the said tract of land will further the intent and purposes of
the City's Zoning Ordinance and its comprehensive plan, in that it will allow for increased
recreaticoal use of the property, more efficient parking and maintain the commercial/residential
buffer.
The Pelificoer hereby proffers and agrees that if the said tract is rezcoed as requested, that the
rezcoing will be subject to, and that the Petitioner will abide by, the following conditions:
1. That the property will be developed in substau--- Gal ccoformity with the sito plan prepared by
Jones & Jones Associates, Archite~ PC, dated 30 July 1999, a copy of which is attached
to the Pelitico for ~g as Exhibit "B", subject to any changes required by the City
during site plan review.
A~ached as Exhibit "C" are the names, addresses and tax numbers of the owner or owners of all tots-
or property immediately adjacent to immediately across a street or road from the property to be
WHEREFORE, the Petitioner requests that the above described tract be re, coed as required in
accordance with the provisions of the Zoning Ordin~_~ce of the City of Roanoke.
Respoctfuliy submitted this Sixth day of' August, 1999.
BY: ~
Address and telephone number of agent.
Richani L. $coes, Jr.
Jcoes & Jones Associates, Architects PC
6120 Peters Creek Road
Roanoke, Virginia 24O 19
(540) 366-3335
P- U. E. ~,~,. ~
7.33 54.0
5~,70l,~ 7
-93
Q.A.R
2.17.86
Z7
P,~.A.
LO~ ~e
5470127
LOT &C
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LOT I
L96
LOT e
e.$ 6 4C.
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7 / / //
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/
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II
BUILDIN~
OFFIGE
JTAX MAP # .~l.'fOI2~i J
ITAX HAP # .~."1'012""/
/
/
,/
/
/
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,/
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~ EXISTIN~
BJFF~ TO t~
I,,IOPlI=IED
ABIODIA'rI!
AIIDHI'I'ID'rB
PHEASANT
OFFICE PARK
ROANOKE, VIROINIA
# 54:'1OI22 J
EXISTINS,
,,542'--0" I~IJFJ=ER --~
RIDGE
'LAN
JTAX MAP
-- I,%N.F. IN~ 'mAIL
# 548,OIOI j
PHEASANT RIDGE OFFICE PARK LLC
ADJOINING PROPERTY OWNERS
EXI-l~IT "C"
5460130
Madison Health Care Center LLC
4415 Pheasant Ridge Road
Roanoke, Virginia 24014
5470122
Maurice L. & Joyce F. Bowling
4416 Old Rocky Mount Road
Roanoke, Virginia 24014
5470129
Pheasant Ridge Office Park LLC
4415 Pheasant Ridge Road
Roanoke, Virginia 24014
M. L. Bowling
4416 Old Rocky Mountl~ Roanoke, Vlrglnla'C~ 24014
To whom it may concern:
Please be advised that Madison Health Care Center, LLC and its represcnta~ivei
have my permission to petition the City of Roanoke for rezoning the +/- .35 acre tract on
the aftached plat prepared by lones & Jones Associates, Should you have any questions
regarding this please feel t~ee to call me at 776-096I.
M.L. Bowling
attachment
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 29, 1999
SANDRA H. EAKIN
Deputy City Clerk
File #51
Richard L. Jones, AIA
Jones & Jones Associates, Architects, P. C.
6120 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Jones:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Wednesday, October 20, 1999, at 7:00
· p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Pheasant Ridge Office Park,
LLC, that an approximately 0.28 acre tract of land located at 4416 Old Rocky Mount Road, S. W.,
identified as a portion of Official Tax No. 5470122, be rezoned from RS-3, Single Family
Residential District, to C-l, Office District, subject to a certain proffered condition.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance, and a
report of the City Planning Commission with regard to the matter. Please review the documents and
if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
Questions with regard to the City Planning Commission report should be directed to the Department
of Planning and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the October 20 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
SHE:lo
Sincerely,
Sandra H. Eakin
Deputy City Clerk
Enclosure
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: ('540) 853-2541
Fax: (540) 853-1145
September 29, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Madison Health Care Center, LLC
Madison Health Care Center, LC
c/o Smith Packett, Attorney, P. Moore
Mr. Maurice L. Bowling, Sr.
Pheasant Ridge Office Park, LLC
Food Lion, Inc.
c/o Marvin F. Poet & Co.
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Wednesday, October 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Pheasant Ridge Office Park,
LLC, that an approximately 0.28 acre tract of land located at 4416 Old Rocky Mount Road, S. W.,
identified as a portion of Official Tax No. 5470122, be rezoned from RS-3, Single Family
Residential District, to C-l, Office District, subject to a certain proffered condition.
The City Planning Commission is recommending approval of the abovedescribed request for
rezoning.
This letter is prOvided for your information as an interested property owner and/or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Ad Number: 1260685
Publisher's Fee: $136.90
JONES & JONES ASSOCIATES
6120 PETERS CREEK RD
ROANOKE, VA 24019
The Roanoke Times
RECEIVED
CI'FY ~'' ~'~'-'
DOT 18 P1:28
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/01/99 FULL RUN - Friday
10/07/99 FULL RUN - Thursday
Witness, this 14th day of October 1999
' ~orized Signature
Article VII of Chapter 36.1,
Code of the C~ty of Roan~a
(1979), as amended, t~e Court-
hold u Public Hearing on
wedm/ay, October 20, ~999;
at 7:00 p.m., In the Cour~ll
Chamber In the Municipal
Bu~din& 215 Chlm3h Avenue,
S.W., on Ihe quest~o~ of re,or>
lng from RS-3, Sin~e Family
Re,dec,iai District, to
Mnd Mcied at 4416 OM Rocky
Mouat Road, S.W., being o par.
5470122, subject to a certain
~ un~ef my hand .~his
~ F. ~, Ci~ C~e~.
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke
(1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on
Wednesday, October 20, 1999, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from RS-3, Single Family
Residential District, to C-1, Office District, the following property:
That certain 0.28-acre tract of land located at 4416 Old Rocky Mount Road,
S.W., being a portion of Official Tax Map No. 5470122, subject to a certain
proffered condition.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this lst day of October , 19 99.
Mary F. Parker, City Clerk.
H:\NOTICE~I-PHEASANT-99
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
C~1¥ C, LE~S
PERTAINING TO THE REZONING REQUEST OF: '99 ~ 2'~ ~ 4 ;08
Request from Pheasant Ridge Office Park, LLC, to rezone property at )
4415 Pheasant Ridge Road, S.W., pt. of Official Tax No. 5470122 from ) AFFIDAVIT
RS-3 to C-1, conditional )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 23rd day of August, 1999, notices of a public heating to be held
on the 1 st day of September, 1999, on the rezoning captioned above to the owner or agent of the
parcels listed below at their last known address:
Parcel
5460130
Owner's Name
Madison Health Care Center, LLC
Mailing Address
4415 Pheasant Ridge Road
Roanoke, VA 24014
5460101
Madison Health Care Center, LC
c/o Smith Packett, Attor. P. Moore
4656 Brambleton Avenue, SW
Roanoke, VA 24018
5470121
5470122
Maudce L. Bowling, Sr.
4402 Old Rocky Mount Road
Roanoke, VA 24014
4416 Old Rocky Mount Road
Roanoke, VA 24014
5470129
Pheasant Ridge Office Park, LLC
4415 Pheasant Ridge Road
Roanoke, VA 24014
5470127
Food Lion, Inc.
c/o Marvin F. Poer & Co.
Martha Pace Franklin
1555 Wilson Blvd., Suite 504
Rosslyn, VA 22209
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23ra day of August, 1999.
Notary Public
My Commission expires:
c¢00 /
RECEIVED
CITY CLERKS OFF)CE
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION 10 P 1:00
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
September 1, 1999, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W. on the following:
Request from Pheasant Ridge Office Park, LLC, represented by Richard L. Jones, Jr., agent,
that a portion of Official Tax No. 5470122, containing 0.28 acres, more or less, and located
at 4416 Old Rocky Mount Road, S.W., be rezoned from RS-3, Single Family Residential
District, to C-1, Office District, such rezoning to be subject to certain conditions proffered
by the petitioner.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please prim in newspaper on Tuesday, August 17, 1999 and August 24, 1999
Please bill:
Richard L. Jones, Jr.
Jones & Jones Associates, Architects
6120 Peters Creek Road
Roanoke, VA 24019
(540) 366-3335
and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 16, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. VV.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on August 6, 1999, from
Richard L. Jones, Jr., AIA, representing Pheasant Ridge Office Park, LLC, requesting that
an approximately 0.28 acre tract of land located at 4416 Old Rocky Mount Road, S. W.,
identified as a portion of Official Tax No. 5470122, be rezoned from RS-3, Single Family
Residential District, to C-1, Office District, subject to certain conditions proffered by the
petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Richard L. Jones, Jr., AIA, Jones & Jones Associates, Architects PC, 6120 Peters
Creek Road, N. W., Roanoke, Virginia 24019
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:~REZONING.g8~,PHEASANT. WPD
JONES & JONES ASSOC
4 August 1999
City of Roanoke
Depa,Unent of Planning and Community Development
215 Church Avenue SW
Roanoke, Virginia, 24011
RE: Pheasant Ridge Office Park LLC
Please find enclosed a rezeaing pt/ition for the above roformc~ project.
The purpose of this zoning request is to allow the extension of the walking trail around the total
Pheasant Ridge Development and the expansion of the parking area for office building "B". The
conceptual plan indicates the modification of the fifty foot wide buffer to maintain the
residential/commercial separation.
If any further informatioo is required, please do not hesitate to call upon me.
Very truly yours,
& JONES
JONES IATES,
ARCIHTECTS PC
RLJjr/bj
Enclosures
6120 PETERS CREEK ROAD
TELEPHONE 540 366-3335
· ROANOKE, VIRGINIA, 24019
· FACSIMILE 540 366-3613
MARY E PARKER. CMC/AAE
Cit.',' Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church AYenue. S.W. Room 456
Roanoke. Virginia 24011-1536,
Telephone: i5401 853-2541
Fax: 1540) 853-1145
SANDRA H. EAKIN
I)cput), ('il5 ('lc~k
November 5, 1999
File #51
Jerry W. Grubb, Sr., President
Townside Construction Co., Inc.
711 5th Street, N. E.
Roanoke, Virginia 24016
Dear Mr. Grubb:
I am enclosing copy of Ordinance No. 34533-110199 amending certain conditions
presently binding upon property located at 3230 Cove Road, N. W., which property was
previously conditionally rezoned to C-2, General Commercial District, pursuant to
Ordinance No. 32865-040196, said amendments to reflect the changes in proffered
conditions are shown in the Petition to Amend Proffers filed in the City Clerk's Office on
September 9, 1999, and as set forth in a report of the City Planning Commission dated
October 20, 1999. The abovereferenced measure was adopted by the Council of the City
of Roanoke on first reading on Wednesday, October 20, 1999, also adopted by the Council
on second reading on Monday, November 1, 1999, and will be in full force and effect ten
days following the date of its second reading.
MFP:Io
Enclosure
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MKS Associates, c/o Beard Development Corp., 1076 Thomas Jefferson Street,
N. W., Washington, D. C. 24000
Mr. and Mrs. RObert W. Barbour, 3226 Cove Road, N. W., Roanoke, Virginia 24017
Mr. and Mrs. Marvin L. Mills, 1532 Guildhall Avenue, N. W., Roanoke, Virginia
24017
C \MyFiles\nov I ~
Jerry W. Grubb, Sr.
November 5, 1999
Page 2
pc:
Mr. and Mrs. Michael A. Barber, 1522 Guildhall Avenue, N. W., Roanoke, Virginia
24017
Mr. and Mrs. Gene E. Williams, 1516 Guildhall Avenue, N. W., Roanoke, Virginia
24017
Mr. Lee C. Hartman, 665 Diamond Road, Salem, Virginia 24153
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Charles M. Huffine, City Engineer
Steven J. Talevi, Assistant City Attorney
J. Thomas Tasselli, Development Review Coordinator
Ted Tucker, City Planner
C \MyFile$~novl wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34533-110199.
AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the City of Roanoke
(1979), as amended, and Sheet No. 256, Sectional 1976 Zone Map, City of Roanoke, in order
to amend certain conditions presently binding upon certain property previously conditionally
zoned C-2, General Commercial District.
WHEREAS, Lee Hartman & Sons, Inc., filed an application to the Council of the City
of Roanoke to amend certain conditions presently binding upon a tract of land containing
0.434-acre located at 3230 Cove Road, N.W., and designated as Official Tax No. 2560134,
which property was previously conditionally rezoned by the adoption of Ordinance No.
32865-040196, adopted April 1, 1996; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on October 20, 1999, after due and timely notice thereof as required by §36.1-693,
Code of the City of Roanoke (1979), as amended, at which heating all parties in interest and
citizens were given an
amendment; and
WHEREAS, this
recommendation made
opportunity to be heard, both for and against the proposed
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the conditions now binding upon a tract of land containing 0.434-acre and located at 3230
Cove Road, N.W., and designated as Official Tax No. 2560134, and the matters presented
at the public hearing, should be amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
§§36.1-3 and 36.1-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 256
of the Sectional 1976 Zone Map, City of Roanoke, be amended to reflect the changes in
proffered conditions as shown in the Petition to Amend Proffers filed in the City Clerk's
Office on September 9, 1999, and as set forth in the report of the Planning Commission dated
October 20, 1999.
ATTEST:
City Clerk.
H:\ORD-RF..Z\OAP-HARTMAN- 10-20-99
RECEIVED
CITY °' c~,.~o ~c.r
' 9
· m nOT-7 A9.2,_
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
October 20, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Lee Hartman & Sons, Inc., that a proffered condition
pertaining to the rezoning of property located at 3230 Cove Road, N.W.,
Official Tax No. 2560134, be amended.
I. Background:
Applicant obtained a conditional rezoning of the subject property in April, 1996,
from RM-1, to C-2, for the purpose of constructing a warehouse. The only
condition on the property was as follows:
"That the property will be developed in substantial conformity with the site plan
prepared by Townside Construction Co., Inc., dated January 11, 1996, a copy of
which is attached to the Petition for Rezoning as Exhibit B, subject to any changes
required by the City during site plan review."
Bo
Applicant desires to construct a warehouse not to exceed 4,000 square feet in size,
which is not consistent with approved proffered development plan which shows a
warehouse of 1,000 square feet.
Co
Applicant filed a petition on September 9, 1999, requesting an amendment to the
proffered condition approved under Ordinance No. 32865-040196, with the
following proffered condition:
"That the property will be developed in substantial conformity with the site plan
prepared by Townside Construction Co., Inc., dated August 25, 1999, a copy of
which is attached to the Petition for Rezoning as Exhibit B, allowing a warehouse
building of no larger than 4,000 Sq. Ft., subject to any changes required by the
City during site plan review."
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of the Council
Page 2
II.
Current Situation:
Planning Commission public heating was held on October 6, 1999. There was no one
present who spoke in opposition to or in support of the request. After consideration of
the request, the Commission voted unanimously to recommend approval of the requested
amendment to the proffered condition.
III. Issues:
mo
B.
C.
D.
IV.
Zoning.
Land use.
Neighborhood impact.
Comprehensive plan.
Alternatives:
A. Approve the request to amend proffered conditions.
1. Zoning condition is amended.
2. Land use of the property will be up to a 4,000 square foot warehouse.
Neighborhood impact will be buffered by landscaping. Applicant will be
required to provide a landscaped buffer screen, a minimum of ten feet
wide, which provides a dense, year-round visual and noise obstruction not
less than six feet in height.
4. Comprehensive plan recommends that:
ao
Development of commercial areas should be carefully planned and
designed to promote quality development and good land use.
Controls to ensure that new or expanded commercial developments
and good neighbors should be carefully evaluated.
Neighborhood character and environmental quality should be
protected.
B. Deny the request to amend proffered condition.
Zoning remains C-2 conditional with existing proffered condition limiting
the development of the property for one 1,000 square foot warehouse.
Members of the Council
Page 3
Land use remains unchanged. Property owner can still construct a 1,000
square foot warehouse.
3. Neighborhood impact would not be an issue.
4. Comprehensive plan could be followed.
V. Recommendation:
By a vote of 5-0 (Messrs. Chfisman and Hill absent) the Planning Commission
recommended approval of the request to amend the proffered condition. The amended
request is reasonable and similar to the initial request for expanding the existing
commercial development. Staff believes that the required landscaping will sufficiently
buffer adjoining residential properties.
Respectfully submitted,
Barbara N. Duerk, Chairman
Roanoke City Planning Commission
ESL:mpf
attachments
cc: Assistant City Attorney
Petitioner
RECEIVED
CITY CLER!<.S OFFICE
IN THE COUNCIL OF THE CITY OF ROANOKE, V~G~r~ P2:27
IN RE:
Request of Lee Fgartman & Sons~ Inc. to amend Proffers previously adopted relating to the
rezoning of approximately 0.434 acres~ Official Tax No. 2560134 located at 3230 Cove Road.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, Lee Hartman & Sons, Inc., owns land in the City of
Roanoke containing 1.4 acres, more or less, located at 3230 Cove Road., a
portion of said property containing 0.434 acre having been conditionally
rezoned to C-2, by Ordinance #32865-040196 and dated 4/1/96.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as
amended, the Petitioner requests that the proffer relating to the hereinafter
described property, identified as a portion of Official Tax number 2560134,
by amended as hereinafter set out, said property being described on Exhibit
The Petitioner believes the amendment of the Proffer relating to said
tract of land will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will provide an appropriate
location for an appropriate commercial use.
The petitioner is requesting that Proffer #1 approved and adopted as
part of Ordinance #32865-010196 be amended to read as follows:
1. That the property will be developed in substantial conformity
with the site plan prepared by Townside Construction Co., Inc.,
dated August 25, 1999, a copy of which is attached to the
Petition for Rezoning as Exhibit B, allowing a warehouse
building of no larger than 4,000 Sq. Ft., subject to any changes
required by the City during site plan review.
Attached as Exhibit "C" are the names, addresses and tax numbers of
the owner or owners of all lots or property immediately adjacent to
immediately across a street or road for the subject property.
WHEREFORE, the Petitioner request that the Proffer heretofore
adopted by Roanoke City Council relating to the subject property be amended
to provide that the former Proffer #1 be deleted and that a new Proffer #1 as
set out above be adopted, all of the above in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 9th day September, 1999.
Lc~.~f__~artman & Sgns, Inc. c-x
Lee C. Hartman, Jr., President
3230 Cove Rd.
Roanoke, Va. 24017
Respectfully submitted, .
I~r'ffer' s Agent
Jerry W. Grubb, Sr.
Townside Construction Co., Inc.
711 5th Street N.E.
Roanoke, Va. 24016
(540) 343-3500
:,,/' 7
............ ./" o /~ /¢a7
%'C
..o..~. ijp~ t~ ~oo
,®
i
I
I
!
I
I
I
i
PROPO~-D¢
BUILDING
>1
EXHIBIT C
Tax Map ~256010~, 3260 Cove Rd., NW, MKS Assoc.,c/o Beard
Development Corp., 1076 Thomas Jefferson St NW, Washington D C
24000 '' ,
Tax Map #2560110, 3226 Cove Rd., NW, Robert W. & Peggy A.
Barbour, 3226 Cove Rd., NW, Roanoke, VA 24017
Tax Map #2560112, 1532 Guildhall Ave., NW, Marvin L. & Jean H.
Mills, 1532 Guildhall Ave., NW, Roanoke, VA 24017
Tax Map #2560113, 1522 Guildhall Ave., NW, Michael A. & Lenoia A.
Barber, 1522 Guildhall Ave., NW, Roanoke, VA 24017
Tax Map #2560114, 1516 Guildhall Av~, NW, Gene E. & Wanda K.
Williams, 1516 Guildhall Ave., NW, Roanoke, VA 24017
Tax Map #2560133, 3236 Cove Rd., NW, Lee C. Hartman, 665 Diamond
Rd., Salem, VA 24153
TRX~T ',4'
O. 9,5*9 Re
3
25d, 6 I0 ~
3.7'
Proposed Change -, 0xxO
in Condition q? o~~'
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Heating on Wednesday,
October 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of
amending proffered conditions presently binding upon a tract of land containing 0.434-acre
located at 3230 Cove Road, N.W., and designated as Official Tax No. 2560134, as set forth
in Ordinance No. 32865-040196, adopted April 1, 1996.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this ~ day of ., 1999.
Mary F. Parker, City Clerk.
H ~qOTICE\NAP-HARTMAN- 10-20-99
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: ('540) 853-2541
Fax: (540) 853-1145
September 29, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Jerry W. Grubb, Sr., President
Townside Construction Co., Inc.
711 5th Street, N. E.
Roanoke, Virginia 24016
Dear Mr. Gmbb:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Wednesday, October 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Lee Hartman & Sons, Inc.,
to amend a proffered condition for rezoning of property located at 3230 Cove Road, N. W., which
property was previously conditionally rezoned pursuant to Ordinance No. 32865-040196.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a
report of the City Planning Commission will follow. Please review the documents and if you have
questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
It will be necessary for you, or your representative, to be present at the October 20 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 29, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
MKS Association
c/o Beard Development Corp.
Mr. and Mrs. Robert W. Barbour
Mr. and Mrs. Marvin L. Mills
Mr. and Mrs. Michael A. Barber
Mr. and Mrs. Gene E. Williams
Mr. Lee C. Hartman
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Wednesday, October 20, 1999, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Lee Hartman & Sons, Inc.,
to amend a proffered condition for rezoning of property located at 3230 Cove Road, N. W., which
property was previously conditionally rezoned pursuant to Ordinance No. 32865-040196.
This letter is provided for your information as an interested property owner and/or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
The Roanoke Times
Ad Number: 1263037
Publisher's Fee: $129.50
TOWNSIDE CONSTRUCTION IN
711 5TH ST NE
ROANOKE, VA 24016
RECEIVED
CITY CLERKS ~'
OOT 18 P1:27
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/04/99 FULL RUN - Monday
10/11/99 FULL RUN - Monday
Witness, this 14th day of October 1999
' ~thor i zed Signature
NO~ICE OF PUBUC HEARING
TO WHOM IT MAY CONCERN:
,'me Council of the C~J bf
Roanoke will hold a Public
Hearing on Wednesday, Octo-
hor 20, 1999, at 7:00 p.m., or
as soon thereatter as the mat-
ter may be hamd, In the Coun-
cil Chamber in the Municipal
8ulldin~, 215 Church Avenue,
S.W. on the question of
amending proffered conditions
presentty binding upon a t~act
of land containing 0.43~4-acre
located at 3230 Cove Road,
N.W., al~d designated as Offi-
cial Tax No. 2560134, as set
forth in Ordinance No. 32865-
040196, adopted April 1,
1996.
A copy of this proposal is
available for public inspectioe
in the Office of the City Clerk,
All parties in interest may
appear on ,the above date and
be haard on the question.
GIVEN under, my hand this 4th
Mmy F: Pad.r,
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Wednesday,
October 20, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of
amending proffered conditions presently binding upon a tract of land containing 0.434-acre
located at 3230 Cove Road, N.W., and designated as Official Tax No. 2560134, as set forth
in Ordinance No. 32865-040196, adopted April 1, 1996.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 4th day of October ., 1999.
Mary F. Parker, City Clerk.
H:\NOTICEhNAP-HARTMAN- 10.20.99
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W. Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-'2541
Fax: (540) 853-1145
September 15, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition received in the City Clerk's Office on September 9, 1999,
from Lee Hartman & Sons, Inc., requesting amendment to a proffered condition for
rezoning of property located at 3230 Cove Road, N. W., which property was previously
conditionally rezoned pursuant to Ordinance No. 32865-040196.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Lee C. Hartman, Jr., President, Lee Hartman & Sons, Inc., 3230 Cove Road, N. W.,
Roanoke, Virginia 24017
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
Edward R. Tucker, City Planner
H:\REZONING.98~adman.w13d
RECEIVED
CITY CLER~.S OFFICE
PETITION TO AMEND PROFFERS
IN THE COUNCIL OF THE CITY OF ROANOKE, P2:27
IN RE:
Request of Lee Hartman & Sons, Inc., to amend Proffers previously adopted relating to the
rezoning of approximately 0.434 acres, Official Tax No. 2560134 located at 3230 Cove Road.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE'
The Petitioner, Lee Hartman & Sons, Inc., owns land in the City of
Roanoke containing 1.4 acres, more or less, located at 3230 Cove Road., a
portion of said property containing 0.434 acre having been conditionally
rezoned to C-2, by Ordinance #32865-040196 and dated 4/1/96.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as
amended, the Petitioner requests that the proffer relating to the hereinafter
described property, identified as a portion of Official Tax number 2560134,
by amended as hereinafter set out, said property being described on Exhibit
"A 99 *
The Petitioner believes the amendment of the Proffer relating to said
tract of land will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will provide an appropriate
location for an appropriate commercial use.
The petitioner is requesting that Proffer #1 approved and adopted as
part of Ordinance #32.865-010196 be amended to read as follows:
1. That the property will be developed in substantial conformity
with the site plan prepared by Townside Construction Co., Inc.,
dated August 25, 1999, a copy of which is attached to the
Petition for Rezoning as Exhibit B, allowing a warehouse
building of no larger than 4,000 Sq. Ft., subject to any changes
required by the City during site plan review.
Attached as Exhibit "C" are the names, addresses and tax numbers of
the owner or owners of all lots or property immediately adjacent to
immediately across a street or road for the subject property.
WltEREFORE, the Petitioner request that the Proffer heretofore
adopted by Roanoke City Council relating to the subject property be amended
to provide that the former Proffer #1 be deleted and that a new Proffer #1 as
set out above be adopted, all of the above in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 9th day September, 1999.
Lc~_~___artman & Sons, Inc. c-~
Lee C. Hartman, Jr., President
3230 Cove Rd.
Roanoke, Va. 24017
Respectfully submitted,
Ow'fiefs Agent
Jerry W. Grubb, Sr.
Townside Construction Co., Inc.
711 5th Street N.E.
Roanoke, Va. 24016
(540) 343-3500
[
/
I
EXHIBIT C
Tax MaD #256010~, 3260 Cove Rd., NW, MKS Assoc.,c/o Beard
Development Corp., 1076 Thomas Jefferson St , NW, Washington, D.C
24000 ·
Tax Map #256011Q, 3226 Cove Rd., NW, Robert W. & Peggy A.
Barbour, 3226 Cove Rd., NW, Roanoke, VA 24017
Tax Map #2560112, 1532 Guildhall Ave., NW, Marvin L. & Jean H.
Mills, 1532 Guildhall Ave., NW, Roanoke, VA 24017
Tax Map #2560112, 1522 Guildhall Ave., NW, Michael A. & Lenoia A
Barber, 1522 Guildhall Ave., NW, Roanoke, VA 24017 '
Tax MaD #2560114, 1516 Guildhall Ave~, NW, Gene E. & Wanda K.
Williams, 1516 Guildhall Ave., NW, Roanoke, VA 24017
~ax MaD #2560133, 3236 Cove Rd., NW, Lee C. Hartman, 665 Diamond
Rd., Salem, VA 24153
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #67-373-401
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34534-110199 authorizing and providing for the
lease by the City of five acres of City owned property, along with a right-of-way for an
entrance road, in Fishburn Park to Blue Ridge Public Television, subject to certain terms
and conditions. The abovereferenced measure was adopted by the Council of the City of
Roanoke on first reading on Wednesday, October 20, 1999, also adopted by the Council
on second reading on Monday, November 1, 1999, and will be in full force and effect ten
days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Larry Dyer, President and General Manager, Blue Ridge Public Television, 1215
McNeil Drive, S. W., Roanoke, Virginia 24015
Nancy Reynolds, Attorney, Frith, Anderson & Peak, P. O. Box 24139, Roanoke,
Virginia 24018-0505
Mr. Blair F. Fulton, 4349 Garst Mill Road, S. W., Apartment C, Roanoke, Virginia
24018-6202
Dennis P. Brumberg, Attorney, Brumberg, Mackey & Wall, P. O. Box 2470,
Roanoke, Virginia 24010
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
C ~MyFiles~novl wlx[
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34534-110199.
AN ORDINANCE authorizing and providing for the lease by the City of five acres of City-
owned property, along with a right-of-way for an entrance road, in Fishburn Park to Blue Ridge
Public Television, subject to certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Managerand City Clerk are authorized to execute and attest, respectively,
a lease with Blue Ridge Public Television, leasing to said organization for public television
broadcasting purposes and related uses, five acres of City-owned property, along with a fifty foot
right-of-way for a road, in Fishbum Park for a term of five years at the rate of $1.00 per year, upon
terms and conditions deemed appropriate by the City Manager. Such lease which shall commence
November 11, 1999, shall contain provisions which are substantially similar to the April 15, 1966,
lease of such property to Blue Ridge ETV Association.
2. The form of the lease shall be approved by the City Attorney.
3. Blue Ridge Public Television hereby acknowledges a contribution fi.om the City of
$6,000.00 per month, the fair market rental value of the property.
ATTEST:
H:hMEASURE~I~tv
City Clerk.
Ad Number: 1269938
Publisher's Fee: $70.30
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
RECEIVED
L:ITY CLERKS OFFtC~.
'F) BT 18 P1:27
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/12/99 FULL RUN - Tuesday
Witness, this 14th day of October 1999
~u~zed Signature
Expires May 31, 2001
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to lease a 5.0 acre parcel of land located in Fishbum Park
and shown on Plan No. 4982 on file in the Office of the City Engineer, along with a 50 foot wide
right-of-way, for an access road to Blue Ridge Public Television, for the purpose of operating a
public television station and related activities, for a period of five (5) years.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Wednesday, October 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia.
Citizens shall have the opportunity to be heard and express their opinion on said matter.
GIVEN under my hand this 12 thday of October, 1999.
Mary F. Parker, City Clerk
Note to Publisher:
Please publish once in The Roanoke Times on Tuesday, October 12, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
I:LX-BRTVPubHrgNot
WILLIAM M. HACKWORTFI
CITY OF ROANOKE
OFFICE OF CITY ATrORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty~ci.roanoke.va.us
RECEIVED
CITY CLcRK~ OFFIC.:'_:
WILLIAM X PARSONS
ALLEN T. WILSON
DAVID L. COLLINS
ASSISTANT CITY ATTORNEYS
October 20, 1999
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Public Hearing on Proposed Lease of Five Acres of Fishbum Park to
Blue Ridge Public Television
Dear Mayor Bowers and Council Members:
On your agenda tonight is a public hearing concerning the City's proposal to lease five acres
of Fishbum Park to Blue Ridge Public Television (BRPTV), along with a right-of-way for a road to
the property. This parcel of land (Parcel) is currently being used by BRPTV for its offices and
studios. The Parcel has been used by BRPTV since 1966 when the organization first entered into
a lease with the City.
Approximately one-half of the Parcel was part of a twenty-seven acre piece of property
obtained from Blair J. Fishburn. The entire acreage received from Mr. Fishbum comprises a
substantial part of Fishbum Park.
One of the conditions in the deed from Mr. Fishbum provided that if the property was not
used for a public park at all, the property would revert to Mr. Fishbum. Prior to this death, Mr.
Fishburn assigned this right of reverter to various nieces and a nephew (Assignees). When the 1966
lease to BRPTV was authorized, these persons consented to the.lease.
In 1996, City Council authorized a five year lease of the parcel to BRPTV with a proviso that
the Fishbum Assignees consent to the lease. Thus far, the Assignees have refused to do so.
The lease from Mr. Fishbum does not require that the consent of the Fishbum Assignees be
obtained, and I am aware of no other legal requirement for this consent. Accordingly, the City
Manager and I recommend that Council give favorable consideration to the request of BRPTV to
enter into a five-year lease at this time which is not subject to the concurrence of the Assignees.
Incidentally, it is anticipated that BRPTV may seek a longer term lease in the near furore.
Before any lease of over five years may be authorized by City Council, there must be public
advertisement for four weeks and the receipt of bids for the leasehold 'interest.
The Honorable Mayor and Members
Roanoke City Council
October 13, 1999
Page 2
Attached for your consideration is an ordinance authorizing a lease of the Parcel to BRPTV.
If you should have any questions about this matter, please feel free to contact me.
Very truly yours,
William M. Hackworth
City Attorney
WXP/lsc
c: James D. Ritchie, Acting City Manager
Mary F. Parker, City Clerk
Kit B. Kiser, Director of Utilities and Operations
George C. Snead, Jr., Director Public Safety
Larry Dyer, Presidem and General Manager, Blue Ridge Public Television
Nancy Reynolds, Esquire, Attomey for Blue Ridge Public Television
Mr. Blair F. Fulton, Assignee of Blair J. Fishbum
Dennis Brumberg, Esquire, Attorney for Assignees of Blair J. Fishbum
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #28-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34535-110199 authorizing execution of a deed
granting a permanent non-exclusive easement across City-owned property, located in the
Carvins Cove Watershed in Roanoke County, bearing Official Tax No. 9.00-1-21 for access
to adjoining property owned by Norma Jean Sigmon, upon certain terms and conditions.
The abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Wednesday, October 20, 1999, also adopted by the Council on second reading
on Monday, November 1, 1999, and will be in full force and effect ten days following the
date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Ms. Norma Jean Sigmon, 3 Aspen Drive, Daleville, Virginia 24083
Michael K. Smeltzer, Esq., Woods, Rogers & Hazlegrove, PLC, P. O. Box 14125,
Roanoke, Virginia 24038-4125
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:kMyFilcs~nov I .wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of November, 1999.
No. 34535-110199.
AN ORDINANCE authorizing execution of a deed granting a permanent easement across
City-owned property located in the Carvins Cove Watershed located in Roanoke County for use as
an access road by an adjoining property owner, upon certain terms and conditions.
WHEREAS, a public hearing was held on October 20, 1999, pursuant to § § 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which heating all parties in interest and citizens were
afforded an oppommity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager, or his
designee, and the City Clerk, are hereby authorized to execute and attest, respectively, a Deed
granting a permanent non-exclusive easement across City-owned property, located in Roanoke
County and beating Official Tax Map No. 9.00-1-21 for access to adjoining property owned by
Norma Jean Sigmon, as shown on the survey attached to the report of the Water Resources
Committee dated October 4, 1999, said deed to be in form approved by the City Attorney.
ATTEST:
City Clerk.
H:\ORD-GEbAOE-DLC-CCWATER-SIGMON- 10-20-99
The Roanoke Times
Ad Number: 1267680
Publisher's Fee: $82.46
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
RECEIVEO
CITY CLERKS
OCT 18 P1:28
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/10/99 FULL RUN - Sunday
10/10/99 FULL RUN - Sunday
Witness, this 14th day of October 1999
'~zed Signature
~NO1]C~E o~F PUBUC HEARING
~, ~e (1~), ~
~ce is he.by
Church av~...~ 215
[report from ~- ...~ a
(~) ~-2~ ~ ~ ~
--' "~, 1~.
Manj F. Pad(er
(1267680i . ~ ~ j
/
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a 25 foot wide access easement across City-
owned property at Carvins Cove Watershed.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on October 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Vkginia. Further information in the form of a report from
the Water Resources Committee dated October 4, 1999 is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the oppommity to be heard and express their opinions on said
matter.
GIVEN under my hand this 10th day of October ,, 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 10,1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #20-28-386-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34536-110199 authorizing donation and conveyance
of an easement across City owned property identified as Official Tax No. 1360301 located
on property adjacent to the intersection of Brambleton Avenue and Overland Road to Bell
Atlantic-Virginia, for the purpose of relocating their underground conduit for the
Brambleton/Overland Signalization Project, upon certain terms and conditions. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Wednesday, October 20, 1999, also adopted by the Council on second reading
on Monday, November 1, 1999, and will be in full force and effect ten days following the
date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Jill Helm, Engineer, Bell Atlantic-Virginia, Inc., 4843 Oakland Blvd., N. W., Roanoke,
Virginia 24019
Robert K. Bengtson, Acting Director, Public Works
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:MMyFilcsknov I wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34536-110199.
AN ORDINANCE authorizing the donation and conveyance of an easement across City-
owned property identified as Official Tax No.1360301 located on property adjacent to the
intersection of Brambleton Avenue and Overland Road to Bell Atlantic-Virginia, upon certain terms
and conditions.
WHEREAS, a public hearing was held on October 20, 1999, pursuant to § § 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an oppommity to be heard on said conveyance.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that the City
Manager and City Clerk are hereby authorized to execute and attest, respectively, in a form approved
by the City Attorney, the necessary document donating and conveying an easement to Bell Atlantic-
Virginia, Inc., across City owned property located at the intersection of Brambleton Avenue and
Overland Road, bearing Official Tax No. 1360301, for the purpose of relocating their underground
conduit in connection with their Brambleton/Overland Signalization Project, upon certain terms and
conditions, as more particularly set forth in the report of the Water Resources Committee dated
October 4, 1999.
ATTEST:
City Clerk
H:\ORD-GEN~OE-DLC-BELL-Br~mbleton- 10-20-99
Ad Number: 1267742
Publisher's Fee: $88.97
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
P!:28
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/10/99 FULL RUN - Sunday
Witness, this 14th day of October 1999
· A~i z e d Signature
6omm~nw~:ii~/S~teof .... L) ~~
acro# C~y- .~Id. pm~e~y
~ by Oflidld Tm No.
~ ~ ~m (1~), M
~ ~ 7~ ~m. In
Church Avenue~ S. W.,
Roanoke,. ~la. Fu~her
report from the Water
R~ ~ ~
(~) ~-2~
~ Commf~on ~.q~ Mai, 3?. ~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a utility easement across City-owned property
identified by Official Tax No. 1360301, and being adjacent to the intersection of Brambleton
Avenue and Overland Road, S.W.
Pursuant to the requirements of § § 15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on October 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated October 4, 1999 is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this 10thday of October
,1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, October 10,1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:'~IOTICI~-WRC-CC~q~-B~A~C- I 0=20"99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #28-29-207-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34537-110199 authorizing donation and conveyance
of an easement across City owned property identified as Official Tax No. 7230101, located
at the Roanoke Centre for Industry and Technology to Appalachian Power Company, for
the purpose of extending electric power lines to serve the remaining parcels on Blue Hills
Drive, upon certain terms and conditions. The abovereferenced measure was adopted by
the Council of the City of Roanoke on first reading on Wednesday, October 20, 1999, also
adopted by the Council on second reading on Monday, November 1, 1999, and will be in
full force and effect ten days following the date of its second reading.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Appalachian Power Company, P. O. Box 2021, Roanoke, Virginia 24022
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:kMyFilesknov I wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of November, 1999.
No. 34537-110199.
AN ORDINANCE authorizing the donation and conveyance of an easement across City-
owned property identified as Official Tax No.7230101, located at the Roanoke Centre for Industry
and Technology (RCIT) to Appalachian Power Company, upon certain terms and conditions.
Whereas, a public heating was held on October 20, 1999, pursuant to §§ 15.2-1800(B) and
1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said conveyance.
THEREFORE, BE IT RESOLVED AND ORDAINED by the Council of the City of
Roanoke that the City Manager and City Clerk are hereby authorized to execute and attest,
respectively, in a form approved by the City Attorney, the necessary document donating and
conveying an overhead and underground easement to Appalachian Power Company across City-
owned property located at RCIT for the purpose of extending electric power lines to serve the
remaining parcels on Blue Hills Drive, upon certain terms and conditions, as more particularly set
forth in the report of the Water Resources Committee dated October 4, 1999.
ATTEST:
City Clerk.
H:\ORD-GEN~OE-DLC.APCO.RCIT. 10-20-99
Ad Number: 1267647
Publisher's Fee: $86°80
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
'99 I 1' 18 P1:28
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/10/99 FULL RUN - Sunday
10/10/99 FULL RUN - Sunday
Witness, this 14th day of October 1999
'~rized Signature
NORCE OF PUBuc NEARING
,a~o_m.?~_ Clty-ownacl property
7230101, a~l being Io~mted In
amended, notioe Is hereby
I~., .Municipal Bulldln& 215
Church Avenue, ~. W,
Roanoke, Virginia. Further
report from the Water
. v~N um~r my hand i~. l~th
Mmy F. Pmlmr,
(~287647) C~y C~erk
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to grant a utility easement across City-owned property
identified by Official Tax No. 7230101, and being located in the Roanoke Centre for Industry
and Technology.
Pursuant to the requirements of§§15.2-1800(B) and 1813, Code of Virginia (1950),
as amended, notice is hereby given that the City Council of the City of Roanoke will hold a
public hearing on the above matter at its regular meeting to be held on October 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215
Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from
the Water Resources Committee dated October 4, 1999 is available from the Office of the
City Clerk for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said
matter.
GIVEN under my hand this 10th day of~ 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Tim~s on Sunday, October 10,1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
HANOTIC~WRC-C'C~.M%"O-RClT. I 0~20.99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #204-450
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1, 1999, Council Members Swain and Trout were appointed to serve as City
representatives to a committee to discuss a regional economic development project in
Montvale, Virginia.
Sincerely,
Mary F. Pa~r er, CMC/AAE
City Clerk
MFP:Io
pc:
The Honorable Carroll E. Swain, Council Member, 3434 Kershaw Road, N. W.,
Roanoke, Virginia 24017
The Honorable James O. Trout, Council Member, 2102 Stephenson Avenue, S. W.,
Unit 18, Roanoke, Virginia 24014
Sue C. Gilbert, Coordinator, Economic Development, 122 E. Main Street, Suite 202,
Bedford, Virginia 24523
Lisa J. Fain, Acting Chief, Economic Development
C:~VlyFiles~ov I wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #87-132
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1, 1999, some Members of Council spoke in support of the City Manager
meeting with his counterparts in the Roanoke Valley on an annual basis for the purpose
of submitting recommendations to their respective governing bodies with regard to holidays
and/or religious observances on a regional basis, with the involvement of major
stakeholders in the Roanoke Valley.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 5, 1999
File #32-66-200
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1,1999, Mr. Aubrey Butler, 4833 Autumn Lane, N. W.., and Mr. Douglas Woody,
4851 Autumn Lane, N..W., addressed Council in regard to the lack of compliance with
building and development regulations by a private contractor, in connection with the
construction of a single-family home on Autumn Lane.
It was the consensus of Council that the matter would be referred to you for your personal
attention, with a follow-up response to Council.
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Sincerely,
Mary F. Pa~'r er, CMC/AAE
City Clerk
Mr. Aubrey Butler, 4833 Autumn Lane, N. W., Roanoke, Virginia 24017
Mr. Douglas Woody, 4851 Autumn Lane, N. W., Roanoke, Virginia 24017
George C. Snead, Jr., Director, Public Safety
Evelyn S. Lander, Chief, Planning and Community Development
Ronald L. Smith, Acting Building Commissioner
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IA, CHARTERED 1882~
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
October 29, 1999
Mr. Phillip Bane
P. O. Box 21141
Roanoke, Virginia 24018
Mr. George R. Dummitt
705 Bowman Avenue
Salem, Virginia 24153
Dear Nfl-. Bane and Mr. Dummitt:
Subject:
Construction on Autumn Lane
I am writing this letter to ask your cooperation in maintaining neighborhood tranquility
during your construction activities on Autumn Lane. I appreciate your recent efforts in working
with city inspectors regarding compliance with building and development regulations. Also, I
recognize that because of past issues, there is a heightened tension and sensitivity toward
construction on the street. Ultimately, the goal for all of us is to develop quality, single family homes
that are in accordance with regulations.
Several city staff have received calls from neighbors who have expressed concerns relating to
management of the construction site and workers. I am sure that you will agree that it is beneficial
for all parties involved to be courteous and respectful of one another in completing this project. I
would like your cooperation and assistance in working through various issues to help calm the
present situation. Therefore, I would appreciate your consideration of the following requests:
That all construction staff park on the property and use the construction entrance
located at the end of the street. Resident access to the street should not be blocked or
inconvenienced.
That the property be checked for trash and debris on a daily basis and that any loose
trash, bottles, etc. be picked up and placed in a trash can.
That all construction staff use indoor bathroom facilities.
That outdoor construction work be sensitive to neighbors, especially during the early
morning and the late evening hours.
That any persons watching the site at night not disturb neighbors. I understand that
many neighbors have been awakened by frequently opening car doors and running
vehicles.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Mr. Phillip E. Bane
Mr. George Dummitt
Page Two
I appreciate your consideration of these requests and hope that they will receive your prompt
attention. Please call me if you have any questions ofifI can be of any assistance in helping to
complete your project.
Sincerely,
Evelyn S. Lander, Chief
Planning and Community Development
CC~
Tom Tasselli, Development Review Coordinator
Dan Conner, Development Inspector
Ron Smith, Building Commissioner
~ECE~¥ED
C)TY CLERKS OFFICE
OCT 1:) P2:55
10
Dear Mrs. Parker
This letter is to inform you that I C. Aubrey Butler and
sixteen of my neighbors will be attending the next council meeting
on October 20, 1999. As tax paying citizens of Roanoke City we
will exercise our fights to speak before council. Our concerns will
be what we believe to be the misuse of city funds on Autumn Lane
and we will ask that Mr. Thomas Tasselli be removed from his
position with the city of Roanoke.
4833 Aummh Lane
Roanoke, VA 24017
An all-star lineup turned out at
Ridgewood Baptist Church in Northwest
Roanoke on Monday night to hear, resi-
dents complain about a construction
site on nearby Autumn Lane.
Four Roanoke City Council mem-
bers, the city manager, director of pub-
li¢ works, planning
director, an assis-
tant
commonwealth's at-
torney and assorted
city staffers heard
the details from
N.W. residents kick up dirt
A novice developer ~ew law wnuld tink~_t
For about 16 months, Bane, 30, has / -- '~~~-~.'~'~'~,,~,
been preparing the site for 11 three- [ ~
be&oom homes, j~t about the f~st [
rog'He h~ clewed acres of b~h - , rather th~ ~ the
2.75 c~ent ~stem of dea~es and cou~
and woo~, an unpopular but legal act, procee~gs.
but he h~ ~olated ci~ re~atio~ nu- On Saturday, B":ne denied many of
merous times, to the point of being the resident' charges about flleg~
~ed in Gener~ Di~rict Coug after the
ci~ tided charges, d~ping, the ~leged pcesence of mw
Some of the resident' compl~ sewage and erosion.'
He s~d residen~ had ins~ted and
more than ~o doz- -- about dust, no~e ~d such -- ~e ~-
en people, avoidable Oth~ ...... ~ ........ , i~plicitly t~eatened ~m. ~ey s~ply
But the hea~n fled, but ~~~ ':~aon't want houses bu~t, he s~d. ~d he
er, contractor P~' ic=~~ave ~ume~ o cnron- ~ t~t a stronger ordnance wo~ be
..... b ~ew e~n, he s~d.
I don t see ~y /
re.on to,' he told me Saturday Mter- [ Br~scom, ~e ~is~nt ~nt h~ a r~po~ib~ty to educate you
noo~ on h~ porch on Wa~e Street E ~ ~~'~;~y. 'That's i~t /a~[ than ~tigate you."
No~e~t Ro~oke. "R's going to be a ~ ~~'~]~ .... ' '- / ~aucat it ~, ~th d~y ~pec-
-e~on~ attack L ............. ~ ~ ~-~L~';_~' , ...... ~ ~o~, incre~ed le ~ re~e ~d the
p .... ~ ~ ue auu~m. ~m ad~t ~; g P.
' push for a stronger ordnance.
Without Bane, those gathered Mon- does~o~ seem to bc hanm~ the de- But th
day co~d o~y ~lk about thin s that ta~ w " o~e me ~uo~s, no~ so~uuo~,
' ' g ' . Seeping the street would have
. ,, s~d Bob Herbeg, the ci~ manager.
B~e could have explained, apolog~ed gone miles, he said, to m~e people Problems may we~ cont~ue.
for or pro~ed to tm. happy. Instead, it's another shell for R's ~ up to the headEer.
Thin~ l~e those drop ~ucks fu~ their c~non.
Sa u a,
despite a stop-work order from the ci~. and 56, s~td e-mail to
They drew a half-dozen ~ resident,n~~~*[t~'~d~. ~ 2491, Roanoke 2401
a city inspector and a police car to send
the trucks away.
Things like the inadequate silt job site. . ~
fence, sediment pits that have held wa- e- ,. --'~'~'"~r'~e's'~°rmance
has
been
ter and could create a danger for curl- ~.~nal~? poor, officials said. They
ous children -- even the failure to can't ti
sweep the street at the end of the day,
so neighborhood kids could play.
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
October 12, 1999
Mr. Aubrey Butler
4833 Autumn Lane
Roanoke, Virginia 24017
Dear Mr. Butler:
SUBJECT: Construction on Autumn Lane
This letter is sent in response to your recent requests to investigate the construction in the
4800 block of Autumn Lane. I appreciate your concerns that construction on the subject property be
in accordance With approved plans and in compliance with applicable regulations, particularly those
that affect public health and safety. Also, I am aware of the past history of this property and
understand your interest in ensuring that all construction is done correctly and monitored
appropriately. Please be assured that we are making every reasonable effort to ensure that the
developer and contractor meet our requirements and comply with applicable regulations.
In an effort to bring you up to date on the project and recent activities, I would like to share
the following information with you:
On March 16, 1999, the owner of the property, Philip Bane, applied for a permit to
construct a single-family home on one of the lots. The application was reviewed for
compliance with applicable development and building regulations.
Zoning and building permits were issued on September 13, 1999, aRer additional
information relating to soil testing and subsurface exploration by a qualified engineer
was submitted to the City to ensure that the site was appropriate for building.
The construction and the site is under frequent and routine inspection by the City.
Grading for the foundation began around September 20, 1999. A recent visit on
October 9, 1999, by the City's Development Review Coordinator, Chief of Planning
and Community Development, and the Director of Public Safety indicated that the
development was proceeding in accordance with the approved plan, although there
were minor construction issues not of public safety or health concern that needed to
be resolved by the contractor (i.e. extension ora silt fence and moving of an
equipment trailer parked in a portion of the public fight of way).
I understand that some vandalism occurred on the property this past weekend.
Reportedly, damage was done to the prepared foundation site and construction safety
fence. A police report was filed.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Upon inspection by the City again on Monday, October 11, 1999, the property owner
and contractor were issued a written notice for minor erosion and sediment control
violations and given seven days to comply, in accordance with state and city
regulations. The .corrections are expected to be in place by October 19, 1999. The
items requiting correction include reconstruction of the construction safety fence,
removal of gravel at the end of the street which had been placed for the construction
entrance, as well as extension of the silt fence previously noted.
As I explained to you, in the event that these items are not corrected within the
specified time frame, we can request court action or issue a stop work order on the
project, depending on the seriousness of the problem. Hopefully, we will obtain
compliance and not have to proceed further.
o
In the near future, a driveway entrance connecting the public street to the subject
property will be installed. As you know, the contractor must obtain a "street
opening" permit to install the construction. Both the contractor and the developer are
aware of the need for the permit and have advised that one will be obtained prior to
construction of the driveway entrance.
Finally, as you are aware, a designated construction entrance is located at the end of
Autumn Lane and will be used for most construction activity and future grading
operations for other homes. While this entrance is the primary entrance for
construction activity, there may be times when construction equipment will need to
access the individual lots from the public street because of the location of the lots and
the construction work required.
Please be assured that our development and building staffs are maintaining a close watch on
the subject development due to its past sensitivity. The development will be monitored in
accordance with all city and state development and building regulations. Should you have further
questions, concerns, or need to advise us of any future issues, please call me at 853-2344.
Sincerely, -.
Evelyn S. Lander, Chief
Planning and Community Development
CC2
James D. Ritchie, Acting City Manager
George C. Snead, Director of Public Safety
Ronald Smith, Acting Building Commissioner
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 8, 1999
File #132
Sandra H. Eakin
Deputy City Clerk
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1, 1999, it was the consensus of Council to hold public hearings on Monday,
November 15, 1999, at 7:00 p.m., and Monday, December 6, 1999, at 2:00 p.m., on the
question of pay increases for the Mayor and Members of City Council.
Prior to the public hearings, you were requested to provide the following information:
An explanation of the Code of Virginia (1950), as amended, which
establishes salaries for the Mayor and Members of Council;
A history of pay increases for the Mayor and Members of the Roanoke City
Council; and
A comparison of salaries of the Mayor and Members of Council with other
comparable jurisdictions.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
November 8, 1999
File #2-107-178
Sandra H. Eakin
Deputy City Clerk
William M. Hackworth
City Attorney
Roanoke, Virginia
Dear Mr. Hackworth:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 1, 1999, Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., addressed Council in
connection with a decision to place a marker containing the words "Historic Gainsboro" at
McDowell Avenue and Gainsboro Road. She advised that erroneous and incomplete
information was provided to Council and inquired as to the procedure for filing an appeal
to a decision of Council.
It was the consensus of Council that Ms. Bethel would place the alleged erroneous and
incomplete information in writing, and the City Attorney was requested to provide advice
in regard to an appeal procedure.
Mary F. Parker, CMC/AAE
City Clerk
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Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Dolores C. Daniels, Assistant to the City Manager for Community Relations
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COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 1st day of November, 1999, ANNA WENTWORTH was
appointed as a member of the Roanoke Arts Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 8th day of November,
1999.
City Clerk
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COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 1st day of November, 1999, SARA LEE was appointed as
a member of the Youth Services Citizen Board to fill the unexpired term of Thomas Miller,
resigned, ending May 31, 2002.
Given under my hand and the Seal of the City of Roanoke this 8th day of November,
1999.
City Clerk
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COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 1st day of November, 1999, DONALD C. HARWOOD was
reappointed as a member of the Architectural Review Board for a term ending October 1,
2003.
Given under my hand and the Seal of the City of Roanoke this 8th day of November,
1999.
City Clerk
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