HomeMy WebLinkAboutCouncil Actions 10-20-99HARRIS
34513
ROANOKE CITY CO UNCIL
ROANOKE CITY SCHOOL BOARD
October 20, 1999
12:00 Noon
ADDISON AER OSPA CE MA GNE T
MIDDLE SCHOOL, ROOM 120
1220 Sth Street, N. W.
Roanoke, Virginia
AGENDA
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Call to Order and Roll Call--Roanoke City Council/Roanoke City School
Board. (The Mayor arrived late and Council Members White and Wyatt
were absent).
Opening remarks by the Chairperson of the Roanoke City School Board
and the Mayor or Vice-Mayor of the City of Roanoke.
3. Tour of Addison Aerospace Magnet Middle School.
The Mayor entered the meeting.
4. Lunch.
Evidences of Increased Student Performances. Superintendent of Roanoke
City Public Schools.
The Mayor requested that Superintendent Harris present the same report
at the next regular meeting of Council on Monday, November 1, 1999, at
2:00 p.m.
File #467
6. Closing Remarks.
At 1:30 p.m., the meeting of City Council was declared in recess until 2:00
p.m., in the City Council Chamber, 215 Church Avenue, S. W., City of
Roanoke.
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ROANOKE CITY CO UNCIL
REGULAR SESSION
October 20, 1999
2:00p. m.
CITY COUNCIL CHAMBER
/t GENDA FOR THE COUNCIL
Call to Order-- Roll Call. (Council Member Wyatt was absent).
The Invocation was delivered by The Reverend Tim Wright, Associate
Pastor, Evangel Foursquare Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
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NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today' s meeting will be replayed on Channel 3 on Thursday, October 21, 1999,
at 7:00 p.m., and Saturday, October 23, 1999, at 4:00 p.m.
Due to the annual meeting of the Virginia Municipal League on October 17-19,
1999, in Williamsburg, Virginia, the meeting of City Council regularly
scheduled for Monday, October 18, 1999, was rescheduled to Wednesday,
October 20, 1999, pursuant to Resolution No. 34449-081699, adopted on
August 16, 1999.
.ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
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CONSENT AGENDA
(Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
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C-1
C-2
A report of the Acting City Manager requesting that public hearings be
scheduled for Monday, November 15, 1999, at 7:00 p.m., to consider petitions
from the Harrison Museum of African American Culture and The League of
Older Americans, Inc., requesting exemption from taxation of certain real
property located in the City of Roanoke.
Removed from the Consent Agenda for discussion. (See below)
A report of the Acting City Manager with regard to development and
implementation of a community campaign to reduce litter and prevent littering.
RECOMMENDED ACTION: Receive and file.
File #144
C-3
Qualification of Mary S. Neal as a member of the Roanoke Arts
Commission for a term ending June 30, 2002.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #15-110-230 as recorded.
C-1
REGULAR AGENDA
A report of the Acting City Manager requesting that public hearings be
scheduled for Monday, November 15, 1999, at 7:00 p.m., to consider petitions
from the Harrison Museum of African American Culture and The League of
Older Americans, Inc., requesting exemption from taxation of certain real
property located in the City of Roanoke.
Council Member Swain requested the following additional information in
regard to the application of the Harrison Museum of African American
Culture:
1. The boundaries of areas in Southwest Virginia served by the
Harrison Museum;
A schedule of annual activities; and
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What is the involvement of the Harrison Museum with other
agencies such as Explore Park, Roanoke Museum of Fine Arts,
Virginia Museum of Transportation and Science Museum of
Western Virginia, etc.
Council concurred in the recommendation to hold public hearings on
Monday, November 15, 1999, at 7:00 p.m., in the City Council Chamber,
on the requests of the Harrison Museum of African American Culture and
the League of Older Americans, Inc.
File 079-243-319
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HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
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PETITIONS AND COMMUNICATIONS:
A communication from Richard E. Viar, Attomey, representing Yellow
Cab Services of Roanoke, Inc., transmitting a petition for an increase in
the rates currently charged for services rendered by taxicabs in the City
of Roanoke.
Referred to the City Manager, City Attorney and Director of
Finance for study, report and recommendation to Council.
File #47
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A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34513-102099. (6-0)
File #60-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to the City's progress during the past year in
relation to City Council's Vision. (10 minutes)
File #404
ITEMS RECOMMENDED FOR ACTION:
A report with regard to recommended expenditures to address
critical Capital Maintenance and Equipment Replacement needs
for certain equipment replacement, capital maintenance, vehicles
and technology enhancements.
Received and filed.
Council Member Swain expressed concern that CMERP
requests total approximately $10.8 million while the City has
an available CMERP budget of $3.3 million, and suggested a
review of the procedure for submitting requests for funding
under CMERP to provide for more realistic funding requests
by City Departments.
File #270-472
A report recommending execution of an agreement between the
Roanoke City School Board and the City of Roanoke, allowing the
City to operate a fitness center at the Lucy Addison Aerospace
Magnet School for use by the general public.
Adopted Resolution No. 34514-102099. (6-0)
Council Member Swain inquired as to the impact of fitness
centers in the schools on private enterprise, and requested a
comparison of charges for the use of City fitness center
facilities versus private facilities.
File #467
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A report recommending endorsement of the City's participation in
funding one-third of the actual cost of a new traffic signal on
U. S. Route 220 in the vicinity of the Southern Hills area; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 34515-102099 and Resolution No.
34516-102099. (6-0)
File #20
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A report recommending an amendment to the City Code to
provide that for the year 2000 only, New Year's Day shall be
observed as a legal holiday by the City on the Monday next
following such day.
Adopted Ordinance No. 34517-102099. (6-0)
File #24-184
A report with regard to a communication from Wayne G.
Strickland, Executive Director, Fifth Planning District
Commission, requesting the City's participation in regional water
discussions by appointment of City representatives to a policy
committee and a technical committee.
Tabled. (Vice Mayor Harris voted no)
File #326-468
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A report recommending execution of Amendment No. 2 to a
Subgrant Agreement with the Roanoke Regional Chamber of
Commerce for continued funding of the Community Business
Development Initiative to assist new or expanding businesses in
targeted areas in the City.
Adopted Resolution No. 34518-102099. (6-0)
File #99
A report recommending execution of Amendment No. 2 to a
Subgrant Agreement with the Blue Ridge Housing Development
Corporation to provide funding to proceed with the Southeast
component of its housing and community development projects.
Adopted Resolution No. 34519-102099. (6-0)
File #178-236
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A report recommending authorization to convey 6.5 acres of
surplus City-owned property in Westview Terrace to the Blue
Ridge Housing Development Corporation for $100,000.00.
Withdrawn by the Acting City Manager.
File #178
At 3:15 p.m., the Mayor left the meeting and the Vice-Mayor
presided over the remainder of the 2:00 p.m., session.
10.
A report recommending acceptance of the bid submitted by
Cargill, Inc., to provide an estimated 2,000 tons of highway
deicing salt, in the total amount of $42.45 per ton.
Adopted Ordinance No. 34520-102099. (5-0)
File #183-410
11.
A report recommending execution of a new lease agreement with
Gar-Dam, Inc., for use of office space located at 317 Campbell
Avenue, S. W., by the Commonwealth Attorney's Office.
Adopted Ordinance No. 34521-102099. (5-0)
File #133-373
12.
A report recommending extension of pay benefits for a Roanoke
City Police Officer injured in the line of duty.
Adopted Resolution No. 34522-102099. (5-0)
File #5-25-184
13.
A report recommending acceptance of a grant received from the
United States Department of Health and Human Services to
provide client services at the City's Crisis Intervention Center
through the Sanctuary Outreach Program for runaway and
homeless youth; and appropriation of funds in connection
therewith.
Adopted Ordinance No. 34523-102099 and Resolution No.
34524-102099. (5-0)
File #60-305
14.
A report recommending appropriation of funds received from the
State Rehabilitative Services Incentive Fund for the Regional
Disability Services Board.
Adopted Ordinance No. 34525-102099. (5-0)
File #60-353
b. DIRECTOR OF FINANCE:
A report recommending appropriation of Community
Development Block Grant program income from the Roanoke
Redevelopment and Housing Authority, and other miscellaneous
program income received by the City.
Adopted Ordinance No. 34526-102099. (5-0)
File #60-178-236
A report recommending transfer of state funds and appropriation
of related interest income for the Roanoke Higher Education
Authority.
Adopted Ordinance No. 34527-102099. (5-0)
File #60-414
6. REPORTS OF COMMITTEES:
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A report of the Bid Committee recommending appropriation of Capital
Maintenance and Equipment Replacement funds and transfer of funds
from the Building Maintenance - Fixed Asset account, in connection with
the Roanoke City Main Library Roof Replacement/Repair Phase II
project. Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance No. 34528-102099. (5-0)
File #60-323-472
7. UNFINISHED BUSINESS: None.
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Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
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A Resolution memorializing the late Reverend Charles T. Green.
Adopted Resolution No. 34529-102099. (5-0)
File #367
b. A Resolution in support of passenger rail service to the southwest
Virginia area.
Adopted Resolution No. 34530-102099. (5-0)
File #340
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MOTIONS AND MISCELLANEOUS BUSINESS:
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Inquiries and/or comments by the Mayor, Vice-Mayor and Members of
City Council.
Adopted Resolution No. 34531-102099 designating Saturday,
October 30, 1999, as the official date for the 1999 observance of
Halloween in the City. (5-0)
In the future, when Halloween falls on Sunday, Council Member
Swain requested that the appropriate action be taken to observe the
day on Saturday.
File #87-132
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Council voted to hold a Closed Meeting, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended, to interview candidates
for the position of City Manager. (5-0)
File #104-132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY, FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., requested that Council
reconsider its action to place a marker containing the words "Historic
Gainsboro" at Gainsboro Road/McDowell Avenue.
File #2-107-178
The meeting was declared in recess at 3:55 p.m., to be reconvened at 7:00
p.m., in the City Council Chamber.
R O~4NOI~ CITY CO UNCIL
REGULAR SESSION
October 20, 1999
7:00p. m.
CITY COUNCIL CH~4MBER
~4 GEND~4 FOR THE COUNCIL
Call to Order -- Roll Call. (Vice-Mayor Harris and Council
Members White and Wyatt were absent).
The Invocation was delivered by Mayor David A. Bowers.
Welcome. Mayor Bowers.
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NOTICE:
Ae
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, October 21, 1999,
at 7:00 p.m., and Saturday, October 23, 1999, at 4:00 p.m.
HEARING OF CITIZENS:
Request of C. Aubrey Butler to address Council with regard to the
misuse of City funds on Autumn Lane, N. W. (5 minutes)
Mr. Butler was not in attendance.
B. PUBLIC HEARINGS:
Public hearing on the request of Pheasant Ridge Office Park, LLC, that
an approximately 0.28 acre tract of land located at 4416 Old Rocky
Mount Road, S. W., identified as a portion of Official Tax No. 5470122,
be rezoned from RS-3, Single Family Residential District, to C- 1, Office
District, subject to a certain proffered condition. Richard L. Jones, AIA,
Spokesperson.
Adopted Ordinance No. 34532 on first reading. (4-0)
File/t51
Public hearing on the request of Lee Hartman & Sons, Inc., to amend a
proffered condition for rezoning of property located at 3230 Cove Road,
N. W., which property was previously conditionally rezoned, pursuant
to Ordinance No. 32865-040196. Jerry W. Grubb, Sr., Spokesperson.
Adopted Ordinance No. 34533 on first reading. (4-0)
File #51
14
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Public hearing to consider the City's proposal to lease a 5.0 acre parcel
of land located in Fishburn Park, along with a 50 foot wide right-of-way,
for an access road to Blue Ridge Public Television, for the purpose of
operating a public television station and related activities, for a period of
five years. William M. Hackworth, City Attorney.
Adopted Ordinance No. 34534 on first reading. (4-0)
File #67-373-401
Public hearing to consider the City's proposal to grant a 25 foot wide
access easement across City-owned property at Carvins Cove Watershed.
James D. Ritchie, Acting City Manager.
Adopted Ordinance No. 34535 on first reading. (4-0)
File #28-468
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Public heating to consider the City's proposal to grant a utility easement
across City-owned property identified by Official Tax No. 1360301, and
being adjacent to the intersection of Brambleton Avenue and Overland
Road, S. W. James D. Ritchie, Acting City Manager.
Adopted Ordinance No. 34536 on first reading. (4-0)
File #20-28-468
Public heating to consider the City's proposal to grant a utility easement
across City-owned property identified by Official Tax No. 7230101, and
being located in the Roanoke Centre for Industry and Technology.
James D. Ritchie, Acting City Manager.
Adopted Ordinance No. 34537 on first reading. (4-0)
File #28-207-468
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OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Ms. Phyllis A. Williams, President, William Ruffner Parent Teacher
Association, presented a petition requesting school zone signs, traffic lights,
road markings and school crossing guards for the safety of children
attending William Fleming High School and William Ruffner Middle
School, and for those children crossing Hershberger Road, N. W.
The request was referred to the Acting City Manager for appropriate
response.
File #20-467
Mr. Robert Gravely, 1412 Moorman Road, N. W., appeared before Council
and quoted certain verses of scripture from the Bible.
File #23
Mr. George Gunther, P. O. Box 12353, addressed the following concerns:
1. The manner in which City employees respond to requests of citizens;
2. The status of the City employee union organization;
®
Restrooms are not available for public use in the main Post Office
and branch Post Offices, water fountains are not readily accessible,
and certain requirements of the Americans with disabilities Act have
not been addressed;
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The need for a traffic light at the intersection of Liberty Road and
Courtland Avenue, N. E.;
5. A fee of $.26 per page for copies of City documents;
6. Certain provisions of the inoperative motor vehicle ordinance; and
0
What constitutes a "panel" under the inoperative motor vehicle
ordinance and how is a "panel" selected?
The Acting City Manager was requested to meet with Mr. Gunther to
address his concerns.
File #20-23-66-124-184-196-289
RECEIVED
CITY CLERKS OF:':!;~
October 20, 1999
Office of the City Manager
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Creating an Anti-Litter Theme and Zero Tolerance
Personnel from various departments in the City have formed a committee to work to
enhance the quality of life in Roanoke by developing and implementing a community campaign to
reduce litter and prevent littering.
Currently, representatives from the Departments of the City Attorney's Office, City Court,
City Manager's Office, City Schools, Emergency Services, Fire-EMS, Neighborhood Partnership,
Parks and Recreation, Planning, Police, Public Works, Sheriff, and Solid Waste Management are
participants on this committee. Also on the committee are representatives from the Clean Valley
Council, Downtown Roanoke, Inc., Roanoke Valley Resource Authority, and Roanoke Valley
Television (RVTV). Committee members are serving as chairs / co-chairs of the following sub-
committees: Communications, Enforcement, Education, Clean-Up, and Partners & Resources.
The objectives of this committee are to: create a community value of zero tolerance to
litter and littering; utilize existing resources with minimal cost to the city; and involve the
community, businesses, and city government through shared responsibilities. As a strategy, the
committee is currently trying to determine how we can best use our existing resources and
possibly formulate a program to be a part of the FYI 2000 budget.
Recently, a representative from the City of Lynchburg attended an anti-litter committee
meeting to discuss how their anti-litter programs were developed and how they function. LuAnn
Hunt, Public Relations Specialist for the Department of Public Works, discussed a variety of
programs that have been successful in reducing litter in the city as well as creating awareness.
These programs ranged from an on-call bulk collection program to a contest held in the
elementary schools where the children were asked to design a litter poster. The winning poSter
was displayed inside and outside city buses.
The members of this committee are very committed to this long term project. At this
stage the committee is discussing strategies and forming the sub-committees. The committee has
reviewed model communities in the United States and Canada, and made comparisons to the
Roanoke Valley.
As work continues on this project, please let me know if you have any suggestions or
concerns of any kind. If you are aware of anyone in the public or business community that is
interested in participating, please send me their name and telephone number. The committee will
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke,va.us
keep Council informed as progress is made on this project.
Sincerely,
s D. Ritchie
Acting City Manager
JDR/jsf
cc: Mary F. Parker, City Clerk
Diane S. Akers, Acting Assistant City Manager
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
Sherman Stovall, Budget Administrator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke~ Virginia 24011-1536
Telephone: !540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deput5~ Cit~ Clerk
October 25, 1999
File #15-110-230
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on October 12, 1999, Mary S. Neal qualified as a member of the Roanoke
Arts Commission for a term ending June 30, 2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
pc: Lanell Otey, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy Clerk
C:WlyFiles\oct20.wpd
I~ECEI~ED
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Mary S. Neal, do solemnly swear (or affirm) that I will support the Constitution of the
United States of America and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge and perform all the duties incumbent upon me as a member of
the Roanoke Arts Commission for a term ending June 30, 2002, according to the best of my
ability. (So help me God.)
Subscribed and sworn to before me this /O~dday of ~)~
ARTHUR B. CRUSH, III, CLERK
BY k'~O~ kT'~'~.~J-~ ,J;JEPUTY CLERK
!
C:WlyFiles\sept20.wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #79-243-319
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report requesting that a public hearing be scheduled for Monday, November 15,
1999, at 7:00 p.m., to consider a petition from the Harrison Museum of African American
Culture for exemption from taxation of certain real property located in the City of Roanoke,
was before the Council of the City of Roanoke at a regular meeting which was held on
Wednesday, October 20, 1999.
Council Member Swain requested the following additional information in regard to the
application of the Harrison Museum of African American Culture:
The boundaries of areas in Southwest Virginia served by the Harrison
Museum;
2. A schedule of annual activities; and
What is the involvement of the Harrison Museum with other agencies such
as Explore Park, Roanoke Museum of Fine Arts, Virginia Museum of
Transportation and Science Museum of Western Virginia, etc.
Council concurred in the recommendation to hold a public hearing on Monday,
November 15, 1999, at 7:00 p.m., in the City Council Chamber, on the request for
tax exempt status.
C:~lyFilcs\cx:E20.wpd
James D. Ritchie, Sr.
October 25, 1999
Page 2
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Curtis J. Welcher, President, Board of Directors, Harrison Museum of African
American Culture, 523 Harrison Avenue, N. W., Roanoke, Virginia 24016
Lisa J. Fain, Acting Chief of Economic Development
C:\MyFiles\oct20.wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #79-243-319
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report requesting that a public hearing be scheduled for Monday, November 15,
1999, at 7:00 p.m., to consider a petition from The League of Older Americans, Inc., for
exemption from taxation of certain real property located in the City of Roanoke, was before
the Council of the City of Roanoke at a regular meeting which was held on Wednesday,
October 20, 1999.
On motion, duly seconded and adopted, Council concurred in the recommendation to hold
a public hearing on Monday, November 15, 1999, at 7:00 p.m., in the City Council
Chamber, on the request for tax exempt status.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Janet D. Nelson, President, Board of Directors, The League of Older Americans,
Inc., P. O. Box 14205, Roanoke, Virginia 24038
C:WlyFile~\oct20.wpd
October 20, 1999
The Honorable David A. Bowers, Mayor,
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Please schedule public hearings for Monday, November 15, 1999, at 7:00 p.m. to
discuss the requests for tax-exempt status for the Harrison Museum of African American
Culture and The League of Older Americans, Inc. (LeA Area Agency on Aging).
Respectfully submitted,
James D. Ritchie
Acting City Manager
JDR:ca
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #47
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
William M. Hackworth
City Attorney
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Gentlemen:
I am attaching copy of a petition from Richard E. Viar, Attorney, representing Yellow Cab
Services of Roanoke Inc., requesting an increase in the rates currently charged for
services rendered by taxicabs in the City of Roanoke, which petition was before the
Council of the City of Roanoke at a regular meeting which was held on Wednesday,
October 20, 1999.
On motion, duly seconded and adopted, the petition was referred to you for study, report
and recommendation to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc;
Richard E. Viar, Dodson, Pence & Viar, P. O. Box 1371, Roanoke, Virginia 24007
Messrs. William and Stephen Roberts, 200 Shenandoah Avenue, N. E., Roanoke,
Virginia 24011
C:\My Files\oct20. WlXl
DODSON, PENCE & VIAR
ATTORNEYS AT LA'~¥
ROANOKE, VA
PETITION
RECEIVE?
CITY CLERKS OFFICE
'99 OCT-8 P1:48
TO THE COUNCIL OF THE CITY OF ROANOKE
Yellow Cab Services of Roanoke, Inc., hereby respectfully petitions the Council for an
adjustment in rates for taxicab service and for-hire automobiles in the City of Roanoke, which
rates are regulated by Council under Section 34-130 of the Code of the City of Roanoke (1979),
as amended.
There has been no increase in taxicab fares for nine years. Because of continuing and
substantial increases in the cost of doing business, your petitioner is compelled to petition
Council for an adjustment in the rates for service. The proposed new rates represent an
approximate seventeen percent (17%) increase over present rates, and are required if the cab
company is to partially offset increased costs of doing business which have been experienced
since Council last allowed an increase by ordinance adopted October 15, 1990.
The increased costs are dramatic: wages (office and garage) are up 120% over 1990
wages; repair costs are up 100%; the cost of new taxicabs has increased 100%; the cost of
radios and taximeters are up 30%; and other costs are commensurately higher.
It is pertinent to note that, in the 9 years which have elapsed since the taxicab rates in
Roanoke were last increased, the Consumer Price Index (CPI) of the U. S. Department of Labor
has increased by 27 per cent (27%).
With low unemployment in the Roanoke Valley, it is becoming increasingly difficult to
obtain competent, responsible drivers. The requested increase will provide higher earnings to
this traditionally underpaid segment &the work force.
A drat~ of an ordinance containing the proposed amendments is attached and, if adopted,
~vill increase the initial rate fi.om $1.60 (1/7 mile) to $1.90 (1/8 mile), and the mileage rate from
!0 cents for each additional 1/7 mile to 20 cents for each additional 1/8 mile. Since the average
DODSON, PENCE & VIAR
ATTORNEYS AT LAW
ROANOKE, VA
trip in Roanoke presently costs $4.20 (2 miles), the average increase in fare will be 70 cents per
trip, an increase of 17%.
There will also be an increase in waiting time from 20 cents per minute of waiting time to
30 cents per minute, and an increase for extra passengers from 30 cents per extra passenger to
$1.00 per extra passenger. However, less than 10% of all trips involve either waiting time or
extra passengers It should also be noted that there has been no increase in the charge for
waiting time for more than 20 years.
Taxicab service in Roanoke is provided by Yellow Cab (35 to 40 cabs) Liberty Cab
Company (15 to 18 cabs) and Northwest Cab Company (1 cab). These companies have
continued to meet adequately the public's need for taxicab services in the City of Roanoke, but
cannot continue to do so unless the proposed rate increases are granted. Yellow Cab's
management has discussed the proposed rate increases with the management of the other two
companies, and all are in agreement in seeking the new rates.
The proposed increase in rates is in line with those proposed or in effect in major cities in
Virginia and throughout the nation. It should be noted that many cities levy extra charges not
found in Roanoke (e.g., for packages, laundry, night service, etc.)
It should be further noted that the taxicab industry is not subsidized in any manner
whatsoever by any governmental agency, at any level.
Copies of this petition, with supporting data, have been delivered to the Acting City
Manager for study and report, and it is respectfully requested that the Council grant the request
of this petition as expeditiously as possible.
Respectfully submitted,
YELLOW CAB SERVICES OF ROANQKE INC.
~iAI~I ~_,. ROBERTS, PresfdeZt''~x
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The day of October, 1999
No.
AN ORDINANCE amending and reordaining subsection (g) of § 34-130, Rate
schedule, of the Code of City of Roanoke (1979), as amended; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Subsection (g) of§34-130, Rate schedule, Code of the City of Roanoke (1979),
as amended, is amended and reordained as follows:
§34-130. Rate schedule.
(g) The rates for services rendered by taxicabs and for-hire automobiles shall be as
follows:
(1) Distance rates
a. For the first one-eighth mile or fraction
thereof, one dollar and ninety cents ($1.90).
b. For each additional one-eighth mile or
fraction thereof, twenty cents ($0.20).
(2)
Time rates: For each one minute of waiting
time, thirty cents ($0.30). While a charge
is made for waiting time, there shall be no
charge for mileage under the foregoing
distance rates.
(3) Extra passengers: For each additional passenger,
one dollar ($1.00).
2. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon
its passage.
ATTEST:
City Clerk
ATTACHMENT A
PRESENT TAXICAB RATES IN ROANOKE SINCE OCT. 1990:
$2.80 1 mile
4.20 2 miles
5.60 3 miles
7.00 4 miles
,Proposed Taxicab Rate
Percentage Increase
Over Present Rates
$3.30 1 mile 17.86%
4.90 2 miles 16.67%
6.50 3 miles 16.07%
8.10 4 miles 15.71%
Average Taxicab Trip in Roanoke:
Distance: 2 miles
Present Cost: $4.20
Proposed new cost: $4.90
Percentage increase over present cost:
16.67%
ATTACHMENT B
YELLOW CAB SERVICES OF ROANOKE INC.
,Increase in Costs of Operation (since October~ 1990)
% of Increase
Wages (garage and office) 120 %
Repair costs 100%
Taxicab (new vehicles) 100%
Miscellaneous (radios, taximeters, etc.) 30%
E, GRIFFITH DODSON, JR,, (RETIRED)
RICHARD F. PENCE
RICHARD E, VIAR
LAW OFFICES
DODSON, PENCE & VIAR
VALLEY BANK BUILDING, SUITE 306
406 FIRST STREET, S. W.
POST OFFICE BOX 1371
ROANOKE, VIRGINIA 24007
RECEIVED
'99 001'-8 P1:05
TELEPHONE (540) 345-0426
TELEFAX (540) 342-3788
October 7, 1999
Mrs. Mary F. Parker
City Clerk
Municipal Building
215 Church Avenue
Roanoke, Virginia 24011
Yellow Cab Services of Roanoke, Icn.
Petition for Rate Increase
Dear Mrs. Parker:
In Mr. Pence's absence, on behalf of his client, Yellow Cab Services of Roanoke,
Inc., I am enclosing herewith a petition to City Council for an increase in the taxicab rates
presently charged in Roanoke. Attached to the petition is a suggested draft of an
ordinance relating to the requested rates.
I will appreciate your filing this petition and placing it on the agenda for City
Council's meeting of Wednesday, October 20, 1999 at 2:00 p.m.
Thanking you for your assistance and with kindest regards, I am
Enclosures
Messrs. William & Stephen Roberts
Mr. C. Reginal Sisson
Mr. Kenneth D. Penn, Jr.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W.~ Room 456
Roanoke. Virginia 24011-1536
Telephone: 1540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deput3~ City Clerk
October 25, 1999
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34513-102099 amending and reordaining certain sections of
the 1999-2000 School and School Capital Projects Funds Appropriations, providing for
appropriation of $2,750,000.00, in connection with improvements to Garden City Elementary
School, and $268,936.00 for secondary site-based technology, administrative technology, Magnet
School improvements, facility maintenance improvements, modular classroom relocation, and
facility improvements at Round Hill School. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Wednesday, October 20,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc~
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:\MyFiles\oct20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34513-102099.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education
Facilities (1-6) .............................................
Fund Balance
Reserved for CMERP - Schools (,7) ............................. $ 76,475
$134,513,323
2,112,985
School Capital Proiects Fund
Education -,
Garden City Elementary School Improvements (8) .................
Revenue
Literary Loan - Garden City Elementary (9) .......................
$ 35,674,732
2,750,000
$ 2,750,000
1) Replacement -
Machinery and
Equipment
2) Replacement-
Data
Processing
Equipment
3) Replacement-
Data
Processing
Equipment
4) Additions -
Machinery and
Equipment
5) Buildings
6) Buildings
7) Reserved for
CMERP
Schools
8) Appropriated
from Literary
Loan
9) Literary Loan -
Garden City
Elementary
(030-060--6006-6100-0801)
(030-060-6006-6302-0806)
(030-060-6006-6307-0806)
(030-060-6006-6681-0821 )
(030-060-6006-6681-0851 )
(030-060-6006-6896-0851 )
$ 1,591
120,607
85,740
38,263
21,205
1,530
(030-3324) (268,936)
(031-060-6052-6896-9006)
(031-060-6052-1237)
2,750,000
2,75O,OOO
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
I~ECEIVED
CITY CLERKS OFFICE
CITY OF ROANOKE, VA.
Department of Finance
~ ~T 14 P12:19
October 20, 1999
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Appropriation of School and School Capital
Projects Funds
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$268,936.00 from the 1999-2000 Capital Maintenance and Equipment Replacement
Fund for secondary site-based technology, administrative technology, Magnet School
improvements, facility maintenance improvements, modular classroom relocation, and
facility improvements at Round Hill School.
$2,750,000.00 to provide Literary Loan funds for improvements to Garden City
Elementary School.
We recommend that you concur with this request of the School Board.
JDG/hrh/pac
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
fRoanoke
City School Board
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
P.O. Box 13145, Roanoke, Virginia 24031
· 540-853-2381
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Le~L/~r~he Board
· Fax: 5~J~85:~5;t-8 p 2:07
October 13, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its October 12 meeting voted to respectfully
request the Roanoke City Council to appropriate funds for the following
programs'
$268,936.00 from the 1999-2000 Capital Maintenance and Equipment
Replacement Fund for secondary site-based technology, administrative
technology, Magnet School improvements, facility maintenance
improvements, modular classroom relocation, and facility improvements at
Round Hill School.
$2,750,000.00 to provide Literary Loan funds for improvements to
Garden City Elementary School.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
cc'
Ms. Melinda .1. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr..lames D. Ritchie
Mr. William M. Hackworth
Mr..lames D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success
i~ECEI~EO
CllY CLERKS OFFICE
'99 []g~ 1 ~[ 1~2:20 Roanoke, Virginia
October 20, 1999
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Please reserve space on Council's agenda for a report on the City's progress during
the past year in relation to City Council's Vision.
Respectfully submitted,
James D. Ritchie
Acting City Manager
Office of the City Manager
October 20, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am pleased to present you with the second annual performance report on the city's
progress during the past year in relation to City Council's Vision. The initiatives highlighted in
this report relate to the vision categories of Effective Government, Economy, Education, and
Quality of Life. The report covers the time period of July 1, 1998, through June 30, 1999.
As this document demonstrates, fiscal year 1998-99 was an exciting year for the city of
Roanoke. This year, we announced the largest single economic development project in our
history. We also worked in partnership with our citizens, civic organizations, local businesses
and other jurisdictions to make headway on a number of regional projects. City departments
increased performance levels and made impressive improvements in a number of service areas.
The Lucy Addison Aerospace Magnet Middle School received a $10.8 million renovation
complete with a planetarium dome, simulated space shuttle and a space lab. Roanoke City
Schools have made significant progress in student performance.
I am extremely proud of our city. City Council's Vision continues to strategically guide
our efforts to make Roanoke a community of excellence for all people who live, work, and visit
here. I hope you find this report informative.
Sincerely,
James D. Ritchie
Acting City Manager
Room 364
Municipal South
215 Church Avenue, S.W. Roanoke, Virginia 24011-1591
CityWeb:www. ci.roanoke.va.us
(540) 853-2333
FAX (540) 853-1138 ',,
October 20, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
I am pleased to present you with the second annual performance
report on the city's progress during the past year in relation to City
Council's Vision. The initiatives highlighted in this report relate to the
vision categories of Effective Government, Economy, Education, and
Quality of Life. The report covers the time period of July 1, 1998,
through June 30, 1999.
As this document demonstrates, fiscal year 1998-99 was an exciting
year for the city of Roanoke. This year, we announced the largest single
economic development project in our history. We also worked in
partnership with our citizens, civic organizations, local businesses and
other jurisdictions to make headway on a number of regional projects.
City departments increased performance levels and made impressive
improvements in a number of service areas. The Lucy Addison
Aerospace Magnet Middle School received a $10.8 million renovation
complete with a planetarium dome, simulated space shuttle and a space
lab. Roanoke City Schools have made significant progress in student
performance.
I am extremely proud of our city. City Council's Vision continues to
strategically guide our efforts to make Roanoke a community of
excellence for all people who live, work, and visit here. I hope you find
this report informative.
Sincerely,
· Ritchie
g City Manager
TABLE OF CONTENTS
PAGE
Roanoke City Council ............................ I
Roanoke City Council Vision ...................... 2
Strategic Issues Statements ........................ 3
Strategic Initiatives:
Effective Government Strategic Issues:
Improved Communications ................. 6
Participatory Government .................. 8
Performance Improvement ................ 11
Regional Cooperation .................... 18
Economic Strategic Issues:
Business Growth ........................ 23
Development Opportunities ................ 25
Downtown Development...' ............... 27
Tourism and Marketing ................... 28
Transportation .......................... 29
Education Strategic Issues:
_PAGE
Community Involvement ........................ 31
Facility Improvements and Utilization ............. 32
Quality Teaching .............................. 34
Student Performance ........................... 36
Workforce Preparation and Training ............... 39
Quality of Life Strategic Issues:
Appreciation for Diversity ....................... 41
Culture ...................................... 42
Delivery of Social Services ...................... 43
Historic Preservation
Housing ........................... 47
..................................... 48
Natural Environment Protection .......... 50
Neighborhood Improvements
Recreation .................... 51
ROANOKE CITY COUNCIL
David A. Bowers, Mayor
C. Nelson Harris, Vice-Mayor
,,Council Members
W. Alvin Hudson, Jr.
James O. Trout
Linda F. Wyatt
Carroll E. Swain
William White, Sr.
Roanoke City Council
Vision
,~anoke, "The Star City," appreciating its past and planning for a
shining future, will be a community of excellence, providing an
outstanding quality of life through educational, economic, and
cultural opportunities for all people who live, work, and visit here.
Effective Govemment:
Roanoke City government will be a leading force in shaping and achieving the future of
our community. We will be participatory, responsive, and efficient, valuing diverse
community involvement, public/private partnerships, and regional cooperation. Citizens
will be involved in the establishment of community priorities. Our facilitative government
will bring together all available resources to meet the challenges of the 21st century.
Economy:
Roanoke, with its vibrant downtown, will be a dynamic, divemifled regional center of
commerce and tou~fsm, competing ef~ctively in the global economy. To enhance
economic opportunities, we will promote regional cooperation, nurture growth In
existing business, and recruit attractive new business and industry. Roanoke will
be a destination for people seeking a unique combination of scenic, cultural, and
recreational attractions.
Education:
Roanoke will be a 'leaming" community, providing the necessary educational resources
and opportunities for all persons to develop to their maximum potentials. Through
community involvement and the latest technology, we will provide quality public
education. We will strengthen our cooperation with area colleges and univeraibes
and expand continuing education to promote an environment of life-long leaming.
quality of Life:
Roanoke will be a community where every person end every family is Important and
respected. We will be a community of stable, sate, healthy, caring, and friendly
neighborhoods. We will protect our natural environment and promote cultural,
social, economic, and recreational opportunities that encourage present and future
generations to choose Roanoke as their home.
Adopted by City Council on August 4, 1997
1
Effective Government Strategic Issues:
Improved Communications: Use a variety of communications techniques
routinely to better educate citizens about city services and the progress being
made with the visioning process.
Participatory Government: Involve citizens on a regular basis in planning,
decision-making and problem-solving efforts to increase participation and build
commitment.
Performance Improvement: Develop new strategies to enhance customer
responsiveness, financial performance, and service quality.
Regional Cooperation: Expand cooperative efforts with other local
governments in our region.
Economy Strategic Issues:
Business Growth: Enhance efforts to nurture the growth of existing business
and to attract new business, with a special focus on small and minority business
development.
Development Opportunities: Make optimum use of available economic
resources by re-developing existing commercial and industrial areas and
acquiring more developable land.
4+
Downtown Development: Continue efforts to further develop downtown and
its entrance roadways, using the Outlook Downtown plan as a guide.
Hil~her Pavinn Jobs: Increase efforts to develop high. er paying jobs to keep
young adults here.
Tourism and Marketing: Provide tourist attractions and amenities necessary to
draw people to Roanoke and encourage their return, and enhance efforts to
market Roanoke as a destination.
6. Transportation: Increase access to alternate modes of transportation (air,
public transportation, rail and roads) and parking.
Education Strateeic Issues:
1. Community Involvement: Promote enhanced business, community and parental
involvement in the success of the school system.
Facility Improvements and Utilization: Provide adequate financial support to
continue public school facility improvements to foster a strong school system, and
maximize utilization of school facilities by the community.
Quality Teaching: Secure adequate resources to attract, train and retain quality
teachers, and for curricula development, equipment, and infrastructure.
Student Performance: Develop alternative strategics to improve student
performance and reduce thc drop-out rate.
Workforce Preparation and Training: Work with regional businesses, governments,
higher education institutions, and public school systems to enhance skills of students
and thc workforce to match the needs of employers.
Quality of Life Strategic Issues:
1. Appreciation for Diversity: Formulate a new effort to promote improved
communication, understanding and relationships among the many ethnic groups in
our city.
2. Culture: Encourage the development of arts, cultural and educational organizations.
3. Delivery of Social Services: Develop innovative approaches for delivering social
services to our citizens, with a particular focus on the unique needs of our youth,
during a time of cultural, demographic, regulatory and socio-economic changes.
4. Historic Preservation: Develop a comprehensive approach to preserving historical
and cultural assets.
Housint: Develop a comprehensive housing policy designed to create thc
combination of housing types and affordability required by the community.
6. Natural Environment Protection: Protect and enhance our natural environment.
8o
Neighborhood Improvements: Stabilize, enhance, and protect thc overall quality and
livability of our neighborhoods.
Recreation: Provide recreational facilities and programs that meet neighborhood and
community needs.
3 4
STRATEGIC INITIATIVES
Effective Government Strategic Issues
Improved Communications
USE A VARIETY OF COMMUNICATIONS TECHNIQUES
routinely to better educate citizens about City services and the progress
being made with the visioning process.
INITIATIVES:
Fire-Emergency Medical Services Education/Informat~ion Specialist -
The Fire-Emergency Medical Services Department added a new
position to meet with citizen groups, to conduct fire safety classes in
city elementary schools, and to keep the public informed of
department activities and programs.
Police Education/Information Specialist - The Police Department
hired a full-time Education and Information Specialist in March 1999.
This individual assists in the preparation of news releases and other
activities to improve the quantity and quality of information
exchanged between the department and the community.
Sheriff's Office Education/Information Specialist - The Sheriff's
Office now has an Education/Information Specialist. This individual
conducts educational programs in the schools, shares information
with neighborhood groups, works with the media, and prepares the
annual report.
Libraries - Library staff produced and distributed bookmarks that list
all city library locations, hours of operation, phone numbers, and the
corresponding Valley Metro bus route numbers. Staffalso promoted
Summer Reading Program activities via a video produced by
Roanoke Valley Television (RVTV) and via the Arts Council of the
Blue Ridge calendar of summer events.
Wave to Save - The city of Roanoke implemented a public
information campaign to inform water customers about water
restrictions and the need to conserve water. This successful effort
enabled the city to achieve its water conservation goals. .\
Effective Government Strategic Issues
Improved Communications (continued)
USE A VARIETY OF COMMUNICATIONS TECHNIQUES
routinely to better educate citizens about City services and the
progress being made with the visioning process.
INITIATIVES:
Roanoke Valley Television - Video production increased by 45%
and the average hours of programming increased by 88% over
the last year. Fifteen videos were produced for the city of
Roanoke and the Roanoke City Public Schools on topics ranging
from libraries to the mounted police patrol.
CityWeb Site Receives "Excellent" Ratim, - The city of
Roanoke's home page on the Internet, www. ci. roanoke, va. us, has
received well over one million visits since its launch on August
5, 1996. Web Guide Monthly magazine called CityWeb "a model
site of which any city could be proud."
Parks and Recreation Establishes Web Site - In coordination with
The Roanoke Times, the Department of Parks and Recreation
established a 20 page web site at www. ExploreTheFun. com
which includes a customer survey page, calendar of events and
interactive maps of local parks.
Automated Phone System - The Department of Emergency
Services is using the city's new automated telephone information
system to communicate information regarding severe weather
and other types of emergency situations. Future plans include
expanding this system to provide information to businesses.
Effective Government Strategic Issues
Participatory Government
INVOLVE CITIZENS on a regular basis in planning, decision
making, and problem solving efforts to increase participation and
commitment.
INITIATIVES:
Project Impact Steering Committee - Business and government
leaders throughout the Roanoke Valley are participating on the
Project Impact Steering Committee and five work groups. The
Roanoke Valley was the first designated Project Impact
community in Virginia. Project Impact provides for disaster
prevention by encouraging communities to plan for disasters before
they occur to prevent loss of life, property, and jobs.
Y2K Contingency Planning - The Department of Emergency
Services is working with all city departments and community
service providers to provide for in-depth contingency plans for any
potential Y2K emergencies. As a result of this cooperative
planning effort, the city is even more prepared to respond to and
recover from all types of emergencies.
Roanoke Renaissance - Roanoke Renaissance is a community
approach to comprehensively address conditions in the city's older
neighborhoods. This initiative, in which the city government plays
a prominent role, continued its work through the year. In
November 1998, Roanoke Renaissance issued the first report of its
short-term recommendations and progress toward implementation
of the strategies. In the spring of 1999, Roanoke Renaissance
participated in the budgetary review of proposals for CDBG and
HOME funding from the city.
7
8
Effective Government Strategic Issues
Participatory Government (continued)
INVOLVE CITIZENS on a regular basis in planning, decision-
making, and problem-solving efforts to increase participation and
commitment.
Effective Government Strategic Issues
Participatory Government (continued)
INVOLVE CITIZENS on a regular basis in planning, decision-making,
and problem-solving efforts to increase participation and build
commitment.
INITIATIVES:
Neip. hborhood Planning - The Roanoke City Planning
Commission and the Department of Planning and Community
Development renewed their efforts to develop "community
based" neighborhood plans for the city's neighborhoods. Two
full-time city planners will be devoted entirely to development of
neighborhood plans which will be adopted as part of the city's
20-year Comprehensive Plan. Development of a neighborhood
plan is an intensive planning effort involving residents and other
interested citizens in building better communities. Partnership
efforts are encouraged.
Neighborhood Development Team~ - The Department of
Planning and Community Development and the Roanoke
Neighborhood Partnership continue to work with neighborhood
organizations to train citizens on planning, zoning and
development processes and regulations. The Partnership's
organizations have established work teams within each
neighborhood. Members receive advance notification and
information on Planning Commission, Board of Zoning Appeals,
and Architectural Review Board requests in their respective
neighborhoods.
Traffic Pattern Task Force - A task force composed of merchants,
government representatives and others recommended changing
portions of Salem and Campbell Avenues into two-way streets.
The change was recommended to improve downtown travel for
tourists.
INITIATIVES:
Water Conservation Efforts - Roanoke citizens began to voluntarily
reduce water usage when the city began to experience a severe water
emergency. This effort demonstrated a commitment by citizens to
work with the city to jointly address a serious emergency situation.
City Manager Selection Workshops - Roanoke City Council held two
community workshops to obtain input from citizens in the city
manager selection process. These workshops provided a forum for
citizen input on the knowledge, skills, abilities and personal attributes
desired in the next city manager.
9 10
Effective Government Strategic Issues
Performance Improvement
DEVELOP NEW STRATEGIES to enhance customer
responsiveness, financial performance, and service quality.
INITIATIVES:
.Vision and Values Statements - Ninety percent of city
departments have developed Vision and Values statements to
support City Council's Vision of our community. These guiding
statements, crafted with broad employee participation,
communicate a clear and common direction for developing goals
that enhance customer responsiveness, improve financial
performance, and provide the highest quality of service.
.New Employee Orientation - The New Employee Orientation
program has been revised. After receiving health, safety, and
benefits information upon hiring, new employees attend an
orientation program that introduces them to the city's
commitment to customer service, participatory government, and
teamwork.
.Citizen Service Center - The Citizen Service Center takes
telephone calls from 7 a.m. to 5 p.m., to better assist citizens
unable to contact the City during normal office hours. Twelve
city departments now use a computerized tracking system to enter
requests or complaints, direct them to the appropriate people for
handling, document the steps taken to resolve the issues, and
monitor service performance. A reporting system allows
management personnel to monitor performance on a regular
basis.
Effective Government Strategic Issues
Performance Improvement (continued)
DEVELOP NEW STRATEGIES to enhance customer responsiveness,
financial performance, and service quality.
INITIATIVES:
Emt~loyee Learning and Development Center - A new Employee
Learning and Development Center is located at 31 Campbell Court.
The center offers a fully equipped learning laboratory for computer
training and a seminar room for employee classes. A resource room
for individualized computer-based learning will be available in 2000.
_.Develot~ment Assistance Center - Staff from the Planning and
Community Development and Building Inspections departments have
fully implemented a one stop Development Assistance Center to
receive and process all applications for building, development and
zoning permits for citizens and developers. The center is located on
the first floor of the Municipal Building.
Tax Statement Desi~ - The city treasurer's office developed a new
format and design for the 1999 personal property tax and decal
statements and envelopes. The new send-n-return envelope was
designed to allow a citizen to remit a payment in the same envelope
in which the statement was mailed by the city. This change
eliminated the significant cost of separate envelopes. The new
personal property statement one-part design also resulted in a much
lower cost for forms.
Fire-Emergency Medical Services Strategic Planning - A department-
wide strategic planning process was conducted in early 1999. The
employee-driven effort produced several major recommendations for
program review including safety, staff'mg, and personnel issues.
11
12
Effective Government Strategic Issues
Performance Improvement (continued)
DEVELOP NEW STRATEGIES to enhance customer
responsiveness, financial performance, and service quality.
Geographic Information System (GIS) - The Office of the City
Engineer continued to implement an automated mapping system.
The base map has been completed and a public Internet interface,
combining digital mapping, aerial photography, and real estate
assessment data, is online at www. ci. roanoke, va. us.
Civic Center Concession Stands - Two new concession stands
have been built on the Coliseum Concourse and, for the first time,
name-brand food products will be available. The north stand will
serve A&W Root Beer products and the south stand will serve
Bojangles Chicken products.
Civic Center Accessibility - Improvements have been made to
assist the disabled, including two rows of special seating in the
Coliseum. Accessible water fountains, pay telephones, and
concession stands have been added. A new TDD pay telephone
is available for the hearing impaired.
Civic Center Novelty Stands - Six novelty stands have been
added to the Coliseum Concourse, one in each corner and two on
the north concourse side. These new locations will improve
traffic flow and accessibility for patrons.
Effective Government Strategic Issues
Performance Improvement (continued)
DEVELOP NEW STRATEGIES to enhance customer responsiveness,
financial performance, and service quality.
INITIATIVES:
Values Process - An employee team created in 1998 began a process
to identify the core values that guide the behavior of the city's staff.
Each employee received an invitation from the city manager to
provide input at values forums and through other means of
communication. More than 200 employees participated in the
process.
Police Department Reorganization - The Roanoke City Police
Department reorganized in June 1999 to improve internal
communications and accountability while increasing the overall level
of contact between the department and the community.
Increase in Number of Civilian Police Personnel - The Roanoke City
Police Department continued efforts to use civilian employees
wherever possible. Customer Service Assistants have been hired and
are being trained to assume the duties of police officers who formerly
took incident reports and other information by phone. This frees the
officers for street duties while saving approximately $4000 per year,
per position. Civilian supervisors have been hired to perform many
of the duties formerly performed by police sergeants inside the police
depmh,ent.
Community Service Work Program - The Roanoke City Sheriff's
Office expanded its community service work program from three to
five inmate work crews. These teams completed 113 projects
throughout the city in the last fiscal year, including painting at the
Roanoke Civic Center and painting and cleaning in city parks.
13 14
Effective Government Strategic Issues
Performance Improvement (continued)
DEVELOP NEW STRATEGIES to enhance customer
responsiveness, financial performance, and service quality.
Public/Private Partnerships - The city and the Roanoke
Neighborhood Development Corporation are developing Henry
Street and making comprehensive improvements to surrounding
neighborhoods. The city has committed $408,000 for
infrastructure development in the Greater Gainsboro area.
New Police Building - Architectural and engineering firms
Martin and Associates and McClaren, Wilson and Lawrie teamed
up with the the Roanoke City Police Depa~iment on the
programming phase for remodeling 348 W. Campbell Avenue for
a new police building.
Inspection of City Buildings - The city is taking a proactive
approach to maintenance of city-owned buildings. During the
past year, 24 buildings have received comprehensive inspections.
Data from these evaluations will be used to develop a 12-year
maintenance, rehabilitation, and replacement plan.
New Fire-Emergency Medical Services Station No. 4 - The
Roanoke Fire-Emergency Medical Services Department broke
ground for a new Fire-Emergency Medical Services Station No. 4
on Peters Creek Road in February 1999. The 7,500 sq. ~, four-
bay station is now operational. The new station provides
additional room for personnel and equipment and is ideally
located to respond to calls.
15
Effective Government Strategic Issues
Performance Improvement (continued)
DEVELOP NEW STRATEGIES to enhance customer responsiveness,
financial performance, and service quality.
Fire-Emergency Medical Services National Accreditation - The
Roanoke Fire-Emergency Medical Services Department registered
with the National Board of Fire Accreditation to begin the multi-year
process leading towards national accreditation.
Innovative Economic Development Financing Plan -The city's
Director of Finance used an innovative method of financing for the
Johnson & Johnson economic development project. Certain
infrastructure improvements required by the project will be f'manced
with general obligation bonds. The additional or incremental local
property and other taxes received in future years from the improved
property will provide the revenue stream to repay the general
obligation bonds.
Financial Planning Award - Roanoke City Public Schools was one of
only eight school districts in Virginia to receive a Certificate of
Excellence in financial planning for the fifth year in a row.
Cross-Training Zoning & Development Inspectors - Staff
performance has been enhanced through cross-training of the
Planning and Community Development Department's four inspectors
to handle zoning as well as development matters. While two are
assigned to zoning matters and two to construction and development
matters, all are familiar with code enforcement issues and are able to
step in as needed. The future goal is to expand the cross training
program to other inspection functions.
Permit Tracking System - The Planning and Community
Development and the Building Inspections Departments have entered
into an agreement for a permit tracking software system which will
enable all staffto easily access permits and data for building,
planning, zoning, housing and development matters. The new~'~0'stem
is expected to be implemented next year.
16
Effective Government Strategic Issues
Performance Improvement (continued)
DEVELOP NEW STRATEGIES to enhance customer
responsiveness, financial performance, and service quality.
Effective Government Strategic Issues
Regional Cooperation
EXPAND COOPERATIVE EFFORTS with other local governments
in our region.
INITIATIVES:
Uvgraded Fire Hoses - The Roanoke Fire-EMS Department
upgraded the 3 ~A inch hoses on all fire engines to 5 inch hoses.
This will allow firefighters to use a higher volume of water at the
scene of a fire.
Employee Development Program - City Council requested the
creation of an Employee Development Program for city
employees. A pilot program has been initiated to assist
employees in exploring career goals, and creating educational
plans to achieve those goals.
Learning Advisory Team - A cross section of city employees,
involved or interested in training and development of the city
workforce, established a Learning Advisory Team to promote and
expand educational opportunities within city government. The
team's mission is to create a unified direction for training and
d.ev. elopment for city employees that furthers City Council's
ws~on of a "learning community."
Strategic Planning for Public Safety - A Regional Public Safety
Committee now meets regularly to discuss public safety initiatives in
the Roanoke Valley and fred opportunities for regional cooperation in
the areas of police, fire, emergency medical services, emergency
management and communications.
Regional Initiatives with Project Impact - The cities of Roanoke and
Salem, Roanoke County and the town of Vinton have been working
cooperatively over the past eight months on a two year initiative:
Project Impact - Building a Disaster Resistant Community. Roanoke
was the first Virginia community to be selected by the Federal
Emergency Management Agency to participate in the project. The
Roanoke Valley will receive approximately $500,000 in federal grants,
which require no matching local funds.
Regional Fire Academy - Construction began on a regional fire
academy under a partnership between the city of Roanoke, the county
of Roanoke, and the city of Salem. The facility, located on Kessler Mill
Road in Salem, will house a training center and a bum building and will
allow area fire departments to conduct individual or joint training
simulations. The academy is scheduled to open in spring 2000.
17
18
Effective Government Strategic Issues
Regional Cooperation (continued)
EXPAND COOPERATIVE EFFORTS with other local
governments in our region.
Effective Government Strategic Issues
Regional Cooperation (continued)
EXPAND COOPERATIVE EFFORTS with other local governments
in our region.
INITIATIVES:
Joint Police Firing Range - The Roanoke City and Roanoke
County Police Departments have signed an agreement for joint
development and use of a law enforcement firing range in the
Dixie Caverns area. Grading of the site by Marine Reserve units
is scheduled for June 2000.
Cardinal Criminal Justice Academy - The Roanoke City Sheriff's
Office is an active member of the Cardinal Criminal Justice
Academy, which is composed of 36 law enforcement agencies
from 22 jurisdictions throughout Southwest Virginia. This
regional training alliance enables members of the Sheriff's
Office to receive vital criminal justice training and exchange
ideas with other criminal justice agencies.
Regional Juvenile Detention Facili _ty - The Roanoke Valley
Juvenile Detention Commission (representing the cities of
Roanoke and Salem, and the counties of Botetourt, Franklin, and
Roanoke) purchased the city's Juvenile Detention Center and
eight and a half acres of city land. The Commission has begun a
$7 million dollar construction project to enlarge the facility.
INITIATIVES:
Regional Radio System - This regional project with Roanoke County
provides a city and county-wide 800 MHZ trunked radio system.
Radios have been placed in all city police and fire-EMS units, which
allow instant communication with county units. The system has
back-up dispatching capability between the city and county to
provide for full emergency communications and mutual aid in the
event of a crisis or disaster.
Regional Public Safety Media Project - The Roanoke City Sheriff's
Office spearheaded a project that brought together area public safety
departments and local media representatives to improve
communication efforts.
Employment Transportation Grant - The city's Department of Social
Services participated in a regional grant program with the counties of
Roanoke and Botetourt to provide personalized transportation to
current welfare recipients who do not have their own vehicles and
who have prospects for jobs not reachable by public transportation.
More than 100 individuals have been assisted since the beginning of
the grant, and 14 recipients have saved enough to purchase their own
cars,
19 20
Effective Government Strategic Issues
Regional Cooperation (continued)
EXPAND COOPERATIVE EFFORTS with other local
governments in our region.
INITIATIVES:
.VISSTA Training Center - The Virginia Institute for Social
Service Training Activities (VISSTA); a regional training
resource for state and local employees funded with federal and
state dollars, was brought to the city of Roanoke and placed with
the city's Department of Social Services in July 1998. During
the last fiscal year, 2,454 individuals received training on job-
related topics. The center serves 30 jurisdictions in Southwest
Virginia.
Partners for Change - Approximately 50 employees from the
cities of Roanoke, Bedford, and Lynchburg continue to meet
quarterly to share information on ways to improve government
performance. In March, the city's City Action Team shared the
improvements the city has made by working side-by-side with
citizens in targeted neighborhoods.
Effective Government Strategic Issues
Regional Cooperation (continued)
EXPAND COOPERATIVE EFFORTS with other local governments
in our region.
INITIATIVES:
Siting of Cellular Towers - The city's Planning and Community
Development Department is part of a regional team reviewing the
matter of cellular towers and their placement in the region.
Regional Cooperation in Regards to Water Emergency - The city of
Roanoke, Roanoke County, the town of Vinton, and the city of Salem
began to work on ways to implement a system to share water
resources.
Regional Sewerage Facilities Exvan.~ion Proetam - The city of
Roanoke, the city of Salem, Roanoke County, the town of Vinton,
and Botetourt County are continuing to work on the expansion of the
region's sewerage facilities. The Roanoke Regional Sewage
Treatment Plant and major sewerage pipe lines coming into the plant
will expand capacity from 35 million gallons per day to 62 million
gallons per day. This increases the region's ability to attract new
residents and businesses while protecting our natural resources.
Reeional Solid Waste Management -The city of Roanoke, Roanoke
County, the Town of Vinton and the Roanoke Valley Resource
Authority began discussions regarding a regional solid waste
management system. Professional assistance is being procured to
examine the pros and cons ora regional service delivery system. A
recommendation is expected by spring of 2000.
21
22
Economic Strategic Issues
Business Growth and Higher Paying Jobs
ENHANCE EFFORTS TO NURTURE the growth of existing
businesses and to attract new businesses, with a special focus on
small and minority business development and INCREASE
EFFORTS TO BRING HIGHER PAYING JOBS to keep young
people here.
.Additional Resource for Small, Minority and Women-Owned
Businesses - A new position has been established in the city's
Economic Development Department. The employee will
develop and implement strategies to increase participation of
small, women and minority-owned businesses with city
government, the Roanoke City Public Schools and the Roanoke
Redevelopment and Housing Authority.
Enterprise Zones Business Development:
Shenandoah Robe a manufacturer of graduation gowns,
located in the former Singer Furniture Building, retaining 60
jobs.
State Electric built a new 30,000 square foot facility in
Enterprise Zone One, investing over $250,000 and adding
over 100,000 square feet of space.
Irmotech Research Facility - Johnson & Johnson announced
plans to build a $125 million corporate headquarters and
research facility for Innotech next to the airport. This 600-
job project is the largest in Southwest Virginia's history.
Carilion Health Systems brought 400 new office jobs to the
First Union Building in downtown Roanoke.
Grand Home Furnishing~ invested $3.3 million in Statesman
Industrial Park to expand their distribution center.
23
Economic Strategic Issues
Business Growth and Higher Paying Jobs (continued)
ENHANCE EFFORTS TO NURTURE the growth of existing
businesses and to attract new businesses, with a special focus on small
and minority business development and INCREASE EFFORTS TO
BRING HIGHER PAYING JOBS to keep young people here.
INITIATIVES:
~ - Roanoke's per capita taxable sales in 1998 was
$11,446, the highest of any locality in Virginia for the seventh
consecutive year.
Rev.Net Relocates to Roanoke -Rev. Net, a local Internet service
provider, and its parent company Kinetic Data Systems, relocated
offices and computer operations to the city of Roanoke.
~ - Home Depot opened a 108,000 square foot retail store
on Hershberger Road. The facility employs 135.
First National Exchange Bank - First National Exchange Bank opened
in spring 1998, locating its headquarters near Crossroads Mall.
Hooker Furniture Expansion - Hooker Furniture is expanding its
manufacturing plant by over 6,000 square feet. The project is
expected to increase business by $5 million.
Emoloyment Resource Centers- The city worked in partnership with
the Department of Rehabilitative Services (DRS) to locate three
employment resource centers in the Enterprise Zones. DRS allocated
$25,000 to support the program.
24
Economic Strategic Issues
Development Opportunities
MAKE OPTIMUM USE OF AVAILABLE ECONOMIC
RESOURCES by re-developing existing commercial and industrial
areas and acquiring more developable land.
INITIATIVES:
Deanwood Industrial Park - Moody Graphics and Magnets USA
completed a $2 million expansion in Deanwood Industrial Park,
a ten acre tract of land with rail service. This park is also home
to Marco Supply Company and Quality Coffee/Mountain Spring
Water.
Development of the Roanoke Centre for Industry and
Technoloev (RCIT) - The RCIT originally consisted of 160 acres
located offof Route 460 East. In 1988, the city expanded the
park by an additional 140 acres. Nine companies are currently
located in the park. The city purchased an additional 56 acres in
the summer of 1999.
lrmma s First Industrial Facility Authority - The city of
Roanoke joined with ten other jUrisdictions to establish the New
River Valley Commerce Park in Pulaski County. The region will
now have fully-developed industrial sites available to recruit
large industrial prospects. Phase I of the project consists of 326
acres, but the Authority has an option to purchase 739 additional
acres adjoining the property. Each member locality in the
Authority can purchase shares in the project. Ninety-four percent
of future machinery and tools tax revenue will be distributed to
localities based upon their percentage of ownership.
25
Economic Strategic Issues
Development Opportunities (continued)
MAKE OPTIMUM USE OF AVAILABLE ECONOMIC
RESOURCES by re-developing existing commercial and industrial
areas and acquiring more developable land.
INITIATIVES:
_Enterorise Zone Program Expanded - The Enterprise Zone Program
expanded to include the Shenandoah, Melrose, and 9a Street, S.E.
commercial corridor, the Blue Ridge Industrial Park, and 30 acres of
vacant land adjacent to this park. Businesses locating within the
boundaries of an Enterprise Zone may qualify for state and local
incentives such as tax credits, job training grants, and city refunds
such as water and sewer hook up fees. Residents who live in the
Enterprise Zone area may be eligible to receive educational grants
and other incentives.
Enterprise Zone Subzone Created - The city created a subzone on the
west side of Interstate 581 across from the Roanoke Regional Airport.
The subzone is the new home for the Innotech Research facility.
Existing companies considering expansion or new companies locating
in this subzone can benefit from state and local credits.
26
Economic Strategic Issues
Downtown Development
CONTINUE EFFORTS to further develop downtown and its
entrance roadways using the Outlook Downtown Plan as a guide.
INITIATIVES:
Downtown Business Activi _ty - Thirty-nine new businesses have
located in downtown, adding 547 employees and investing over
$4.6 million.
InSystems Moving Downtown - InSystems, a software
development company, is relocating its corporate headquarters
to a restored historic building on Warehouse Row. This will
bring 40 employees to downtown Roanoke.
Greater Gainsboro Area Project - Major strides were made in
implementing and coordinating three developments which
constitute this multi-million dollar project. Together, the Higher
Education Center, the Roanoke Neighborhood Development
Corporation's Crew Suites office building and the Roanoke
Redevelopment and Housing Authority's Shenandoah Crossing
apartments will breathe new life into once-empty buildings and
vacant land. Using local and federal resources, the city is
partnering with each development through financial assistance
and infrastructure improvements.
Removal of Parking Meters - The city removed all parking
meters in Roanoke - 119 in the downtown area and 21 in the
Grandin Court area - and replaced them with time-limit signs in
an effort to promote retail sales and encourage parking turnover.
This change was encouraged by Downtown Roanoke, Inc.,
individual business owners, residents, and shoppers in the
affected areas.
Economic Strategic Issues
Tourism and Marketing
PROVIDE TOURIST ATTRACTIONS and amenities necessary to
draw people to Roanoke and encourage their return; and enhance efforts
to market Roanoke as a destination.
.Railside Linear Walk - A linear railwalk will extend from the City
Market to the Virginia Museum of Transportation Museum to
celebrate Roanoke's railroad heritage. The walk along Norfolk
Avenue will use railroad theme art, architecture, and interpretative
displays to tell the story of the railroad in Roanoke. The Walk is
expected to open to the public in early 2000.
.New City Limits Signs - Approximately 50 old city limits signs were
replaced with new, larger signs that display the All-America City
logo. In addition to helping motorists, city work crews, and
emergency personnel determine where the city begins and ends, these
signs also promote Roanoke's five designations as an All-America
City.
City Market Receives Facelifl_ - The City Market's framework over
the farmer's stalls were cleaned and painted and new awnings were
installed. Decorative street lights and other metal structures on the
Market were painted and additional lights have been installed. The
City Market building received new windows, a repainted roof, and
extensive repairs to the roof overhang.
27 28
Economic Strategic Issues
Transportation
INCREASE ACCESS to alternate transportation modes (air, public
transportation, rail and roads) and parking.
INITIATIVES:
New Regional Jet Aircraft - Fifty-passenger regional jets are
replacing turbo-prop aircraft at the Roanoke Regional Airport.
Air Traffic Control Tower - The Roanoke Regional Airport has
selected a site for the future construction of a 197 foot air traffic
control tower. Construction is expected to be completed in 2004
and the project is funded by the Federal Aviation Administration.
Video Detection Traffic Signal Actuation - A new traffic signal
system that incorporates video traffic detection was installed at
the intersection of Main Street, Elm Avenue, and Ferdinand
Avenue. One benefit of this system is that the video cameras
will detect bicyclists who were previously not detected by
pavement sensors.
1-581 Intemhange at Valley View Boulevard - This new
intemhange has brought rapid growth to the Valley View area.
New businesses include PetsMart, Logan's Roadhouse, Best
Buy, O'Charley's, Men's Warehouse, Ruby Tuesdays, Staples,
and a 123,000 square foot Target store.
Two-Way Traffic Downtown - After significant public input and
discussion, City Council approved the redesign of downtown
traffic to change Salem Avenue from one-way to two-way traffic
between Williamson Road and 6'~ Street, S.W. and to change
Campbell Avenue from one-way to two-way traffic between 2"~
Street and 5* Street, S.W. Traffic signal and other engineering
changes are expected to be completed during 2000.
29
Economic Strategic Issues
Transportation (continued)
INCREASE ACCESS to alternate transportation modes (air, public
transportation, rail and roads) and parking.
INITIATIVES:
Downtown Parking Guide Signs - Thirty-eight new parking guide
signs were installed in downtown Roanoke to direct traffic to the
Tower, Market Square, Century Station, and Church Avenue parking
garages. These green and white signs with a large letter "P" were
installed as part of a campaign by Downtown Roanoke, Inc. to help
make individuals more aware of the availability and accessibility of
downtown parking.
More Downtown Parking - Approximately 20 new parking spaces
were added along Jefferson Street from Elm Avenue to Luck Avenue
to allow one-hour weekday parking from 9 a.m. to 4 p.m. These new
spaces, which add to the 1,200 on-street spaces already downtown,
will be of particular benefit to Main Library patrons and shoppers.
New Traffic Sisals - A new traffic signal was installed at the
intersection of Colonial Avenue and McNeil Drive, S.W. in August
1998, in time for the new school year at Virginia Western Community
College. New signals at Hershberger Road/Westside Boulevard,
N.W., Main Street/Elm Avenue/Ferdinand Avenue, S.W., and 10~
Street/Hunt Avenue, N.W. were also installed in 1998. The recent
opening of Peters Creek Road between Shenandoah Avenue, N.W.
and Brandon Avenue, S.W., and the new 1-581 off-ramp to Valley
View Boulevard added four more signalized intersections to the city's
traffic system.
30
Education Strategic Issues
Community Involvement
PROMOTE ENHANCED BUSINESS, COMMUNITY and
parental involvement in the success of the school system.
INITIATIVES:
Reading Programs - Roanoke City Public Schools solicited
community support through activities such as Read Across
America Day, Reading Fest at Valley View Mall, Rewed Up for
Reading, the Reading Fair, Pizza Hut's Book-It Program, and
Family Reading Night.
Fine Arts Opportunities for Students - Roanoke City Public
Schools students in grades four through eight attended the
Adventures in Music Concerts at the Roanoke Civic Center.
Green Eggs and Ham was performed by the Roanoke Symphony
Orchestra Chamber Players. Students in grades three through
five attended the Discovery Concerts performed by the Roanoke
Youth Symphony and the Roanoke Junior Strings.
Barrister Book Buddies - This new volurlteer reading program,
sponsored by the Virginia Bar Association, was implemented in
seven city elementary schools last summer. More than 50
members of the legal community participated.
Education Strategic Issues
Facility Improvements and Utilization
PROVIDE ADEQUATE FINANCIAL SUPPORT to continue public
school facility improvements to foster a strong school system and
maximize utilization of school facilities by the community.
Addison Aerosm_ee MR~ Middle School Renovate,; - The
Addison Aerospace Magnet Middle School received a $10.8 million
renovation. The new building meets the needs of students in the 21't
Century. New features include the Lucy Addison Conference Room
and a fitness center, both of which are available to the public. The
school is air conditioned and accessible to the disabled. It includes
new classrooms, technical labs and a media center. Highlighting the
aerospace theme is a planetarium-like domed ceiling and a renovated
Flight Center which houses a simulated space shuttle, mission
control, and space lab.
Technolotry Improvements at Noel C. Taylor Leru-~ing A~demy -
NovaNet, an instructional tutorial program, was implemented at the
Noel C. Taylor Learning Academy. Students can dial up a local
server at school or from their home PCs and access over 8,000
different self-paced programs on various subjects.
Roof Replacemen~ - The gymnasiums at Monterey Elementary
School and Patrick Henry High School received new roofs.
Renovations at Ruffner Middle School - Ruffner's SmartLab was
remodeled, and the heating and air conditioning systems were
replaced.
31
32
Education Strategic Issues
Facility Improvements and Utilization (continued)
PROVIDE ADEQUATE FINANCIAL SUPPORT to continue
school facility improvements to foster a strong school system, and
maximize utilization of school facilities by the community.
T__echnologv Literacy Challenge G-raal - Roanoke City Public
Schools completed the second year of the Technology Literacy
Challenge Grant by integrating technology into K-2 classrooms.
~Wide Area Network - A Wide Area Network was installed,
connecting city schools on the Internet.
Technolo Enhancements at Woo&ow Wilson Middle School -
The re-opening of Woo&ow Wilson saw the inclusion of such
modern technological features as an interactive data video and
audio network. The school also includes a fitness center open to
the public.
Technology Plan receives hiehest rankina . The Roanoke City
Public School's Technology Plan received the highest ranking in
Virginia.
~~ ~.ark. Elemen. School - Three new
......... uaumonmg, winaows, and expanded the library
media center were added to Hurt Park School.
33
Education Strategic Issues
Quality Teaching
SECURE ADEQUATE RESOURCES to attract, train and retain
quality teachers, and for curricula development, equipment and
infrastructure.
INITIATIVES:
~oUrrkd~nyS c°ofuR2do~f~r;dTht;roFu°U?d ations o f Reading course and
gh the University of Virginia were
conducted for the entire staffs of the Roanoke Academy for
Mathematics and Science and Westside, Fallon Park, and Forest Park
Elementary Schools.
_Be A Better Reade_r - Secondary English instruction was enhanced by
the use of the Be,4 Better Reader series. Classroom teachers used
the workbooks in a variety of ways to address reading in the content
areas of literature, social studies, science, and mathematics.
Mini-Grants. City teachers were awarded 130 instructional mini-
grants to implement innovative classroom programs.
Teacher Eval,an_'on System - A Teacher Evaluation Study Group
reviewed the current Roanoke City Public Schools evaluation system
and evaluation systems from other school districts around the
country. The new teacher evaluation system for Roanoke City Public
Schools will include a plan for probationary personnel and a
different plan for continuing contract personnel who are performing
effectively. Both plans place an increased emphasis on teacher
accountability for student achievement.
T~echnology Training - More than one thousand Roanoke City Public
School staff members participated in technology training.
34
Education Strategic Issues
Quality Teaching (continued)
SECURE ADEQUATE RESOURCES to attract, train and retain
quality teachers, and for curricula development, equipment and
infrastructure.
INITIATIVES:
Professional Development Initiatives:
Mathematics Teacher Program.~ - Forty city teachers attended
a Math and Literature Workshop which emphasized key
books that could be connected to reading objectives and
involve problem-solving strategies related to the Standards of
Learning. Middle school math teachers received 30 hours of
summer professional development instruction.
Foundations of Reading Training - The teaching staff of four
elementary schools participated in the Foundations of Reading
Course and Works Study conducted by the University of
Virginia. Teaching staffat four additional schools will take
the course in FY 1999-00.
Advanced Degrees - Fifty percent of the Roanoke City Public
School's teaching staffhold advanced degrees. Thirteen
additional teachers received masters degrees and two
principals earned doctoral degrees. Two teachers became
National Board Certified.
Summer Internship Program - Twelve interns participated in
the. Summer Internship Program, a program designed for
nsmg college seniors who majored in education. Over the
past seven years, 85 college students participated and 35
returned as employees.
35
Education Strategic Issues
Student Performance
DEVELOP ALTERNATIVE STRATEGIES to improve student
performance and reduce the drop-out rate.
INITIATIVES:
..Scholarships - Graduating seniors in the Roanoke City Public
Schools earned more than $1.7 million in scholarships and were
accepted to attend prestigious colleges and universities throughout
the country.
Progress in Student Achievement - Patrick Henry High School
students scored higher than the state average on both the verbal and
mathematics sections of the Scholastic Aptitude Test.
Achievement on Standards ofLearnino - William Fleming High
School students had the third greatest ~ncrease in the region in the
percentage of students passing the mathematics area of the Standards
of Learning Test with a 27% increase.
Student Awards - A total of 560 Roanoke City Public School
students were recognized for 2,732 academic awards at the city,
state, regional, national, or international levels.
SOL Improvement~ - High school end-of-course Standards of
Learning (SOL) tests showed student achievement gains over the
previous year in all areas except geometry and U. S. History. Eighth
graders scored higher on all SOL tests than in 1998. Four of five
middle schools showed increased achievement on every SOL test.
Elementary students showed gains in all areas except fifth grade
mathematics. All elementary schools showed SOL test level gains in
at least one core area. Results of the SOL writing tests given in
grades five, eight, and 11 show improved student achievement at 24
of the 28 Roanoke City Public school sites. Seven schools were
r6cognized by the Virginia Department of Education as among the 25
schools in the state with the greatest improvements in SOL scores
over the previous year.
36
Education Strategic Issues
Student Performance (continued)
DEVELOP ALTERNATIVE STRATEGIES to improve student
performance and reduce the drop-out rate.
Education Strategic Issues
Student Performnnce (continued)
DEVELOP ALTERNATIVE STRATEGIES to improve student
performance and reduce the drop-out rate.
Science Fairs - More than 2,000 middle and high school students
participated in the Roanoke City Science Fair and the Western
Virginia Regional Science Fair. Five students were grand award
winners at the Virginia State Science Fair.
..PTA Reflections Contes_t - Approximately 1,000 students entered
work in the PTA Reflections Contest. Two students went on to
win state awards.
Character Counts - Additional Roanoke City schools added the
Character Counts program to stress personal responsibility for
student behavior. The program incorporates the pillars of
responsibility, trustworthiness, citizenship,.respect, caring, and
fairness. Faculty and staff training and materials were funded
through the Safe and Drug-Free Schools Grant. As a result of
Roanoke's example, character education became a statewide
initiative in July 1999.
National Merit Scholars - The Roanoke City Public Schools had
more national merit scholars for the past three years than any
surrounding district.
Textbooks - City library staff processed and made available copies of
textbooks donated by the Roanoke City Public Schools.
Lowered Drop-out Rate - Roanoke City Public Schools improved
attendance, lowered the dropout rate, and improved the number of
students passing all four areas of the physical fitness test.
Reduce Truancy Now - Roanoke City Public Schools, Roanoke City
Juvenile and Domestic Relations Court, Roanoke City Social
Services, families, and the Roanoke City Police Department continue
to work together as a partnership to reduce student absenteeism. This
two-year project will receive $385,160 from the Drug and Violence
Prevention Initiative. Out of 361 applicants, Roanoke was one of
only two award recipients in Virginia and one of only 28 in the
nation. The grant will enable the program to expand into 11
elementary schools and five middle schools, reaching 6,875 students.
Student Attendance - Since 1993, there has been a 16% improvement
in the number of Roanoke City Public Schools students missing more
than 10 school days a year.
37
38
Education Strategic Issues
Workforce Preparation and Training
WORK WITH REGIONAL BUSINESSES, governments, higher
education institutions, and public school systems to enhance skills
of students and the workforce to match the needs of employers.
Education Strategic Issues
Workforee Preparation and Training (continued)
WORK WITH REGIONAL BUSINESSES, governments, higher
education institutions, and public school systems to enhance skills of
students and the workforce to match the needs of employers.
INITIATIVES:
Higher Education Center - This program is a collaborative
public/private partnership between the Commonwealth of
Virginia, regional local governments, the city of Roanoke, 15
public and private colleges and universities, and workforce
training entities to establish a one-stop educational and training
center in the heart of downtown Roanoke. When completed, this
$22 million renovation of the former Norfolk Southern General
Office Building North will bring hundreds of students to
downtown Roanoke every year.
Business and Technical Education - During the 1998-1999 school
year, the Roanoke City Public Schools had 1477 students enrolled
in 24 business or technical education programs at the high school
level. '
Job Fair - Seventy-seven high school students from Patrick Henry
High School, William Fleming High School, and Noel C. Taylor
Learning Academy interviewed for full-time job opportunities at
the Roanoke Area Job Opportunities Convention. Thirty students
obtained jobs as a result of the convention and another 39
students scheduled follow-up interviews.
.Public Library Tours - City library staff provided numerous guided
tours and conducted sessions on how to use the library for
participants in various local job readiness training programs.
~ - Approximately 40 Roanoke middle school students
participated in Imagination '99 at Virginia Tech this summer. This
one-week camp is designed to interest students in engineering
programs. Students programmed a robot and designed a glider.
Career Centers - New computers were added to the career centers in
Lucy Addison Aerospace Magnet Middle School, Woodrow Wilson
Middle School, and Noel C. Taylor Learning Academy so that middle
school students can expand their exploration of career opportunities
using Choices and Virginia-VIEW so,ware. High school students
use an interactive system called Discover to find information on
college, financial aid, and careers.
Blue Ridge Technical Academy - The Roanoke Regional Alliance has
provided funding to assist with starting the Blue Ridge Technical
Academy, to be housed at the future Roanoke Higher Education
Center. The proposed Academy is based on the concept known as
employer-linked charter schools. The Academy will offer an
opportunity for area students to pursue a rigorous technical degree
program that will be relevant to jobs provided by Roanoke Valley
employers.
39
40
Quality of Life Strategic Issues
Appreciation for Diversity
FORMULATE A NEW EFFORT to promote improved
communication, understanding and relationships among the many
ethnic groups in our city.
Quality of Life Strategic Issues
Culture
ENCOURAGE THE DEVELOPMENT of arts, cultural and
educational organizations.
INITIATIVES:
Conference on Community Relations - The city of Roanoke
sponsored the Second Annual Conference on Community
Relations at the Hotel Roanoke and Conference Center. This
event brought together business, media, law enforcement,
government, and community groups to discuss ways to improve
diversity and cooperation in the Roanoke area.
Building Community Through Welcoming Diversity - In January
1999, a new employee training diversity program was
implemented. This seminar is offered monthly and will continue
until all employees have participated.
Police Community Resoume Specialist - Through a competitive
grant awarded by the Department of Justice, the Roanoke City
Police Department hired a Vietnamese-speaking Community
Resource Specialist to coordinate crime p~evention and after-
school needs in the Southeast Asian community in Roanoke.
Local Colors - Downtown Roanoke was once again the site of the
Local Colors celebration, bringing together representatives from
dozens of nationalities for a festival of food, arts, and culture.
_Shenandoah Hotel Renovation - Work is underway on the conversion
of the historic Shenandoah Hotel on the City Market. The building
will become an actors' dormitory and educational facility for Mill
Mountain Theatre. This $3.5 million project, expected to be
completed by July 2000, is a cooperative effort of the Center in the
Square, Mill Mountain Theatre, the city, and the state.
.Jefferson Center Performnnce Hall Renovation - With funding from
private sources and the city, the Jefferson Center Foundation, Ltd.
began renovation of the Jefferson Center Performance Hall. The
Foundation is constructing a 1,000 seat auditorium, including
dressing rooms and additional areas in the Jefferson Center.
Improvements to the Vireinia Museum of Trans_n0rtati0r - In
partnership with the city, the Virginia Museum of Transportation
constructed a new facade and completed a pedestrian plaza between
Gainsboro Road and 3~ Street which will eventually interface with
the Railside Linear Park being developed. These improvements
enhance the Museum's identity and visibility.
41
42
Quality of Life Strategic Issues
Quality of Life Strategic Issues
Delivery of Social Services
DEVELOP INNOVATIVE APPROACHES for delivering social
services to our citizens with a particular focus on the unique needs
of our youth during a time of cultural, demographic, regulatory and
soeio-economic changes.
Refugee Services - The Roanoke City Health Department
increased services to refugees from an as-needed basis to weekly'
clinics, in response to community needs.
New Health Clinic Site - The Roanoke City Health Department is
now serving immunization and WIC patients from a site at First
Church of the Brethren on Carroll Avenue in Northwest Roanoke.
Teen Mental Health - The teen health clinics at Patrick Henry
High School and the Fleming-Ruffner Magnet Center are now
each staffed with a full-time and a part-time mental health
counselor in cooperation with Blue Ridge Community Services.
Lead Assessment - Forty city homes have been assessed for lead
by the Roanoke City Health Department. Ten homes have
completed lead abatement programs through the use of federal
funds accessed by health department staff.
YWCA Children's Garden - The city is providing funds to the
YWCA of Roanoke Valley in support of this early childhood
development center. The center will be an inclusive early
childhood development center and education laboratory, serving
approximately 85 children between the ages of 6 weeks and 5
years. Children will learn and play together as they discover their
own unique gifts and talents.
43
Delivery of Social Services (continued)
DE .VELOP INNOVATIVE APPROACHES for delivering social
services to our citizens with a particular focus on the unique needs of
our youth during a time of cultural, demographic, regulatory and socio-
economic changes.
INITIATIVES:
Boys and Girls Club - The city of Roanoke provided the Boys and
Girls Club with $60,000 in start-up funds for a new facility in
Southeast Roanoke. The city is assisting the Boys and Girls Club of
Roanoke Valley in the f~t phase of renovating the building located
at 1714 9th Street, SE.
_Roanoke City Sheriff's Office/Vir~tinls Special Olympic.~ - Roanoke
City Sheriff George McMillan was selected to serve as the Regional
Director for Region 10 of the Virginia Law Enforcement Torch Run
for the Virginia Special Olympics. The 15 jurisdictions in the
Roanoke area have helped raise more than $48,000 to sponsor Special
Olympics athletes and provide education about mental retardation.
Summer Food - This program, developed by the city's Office on
Youth, the Roanoke City Public Libraries, and the Department of
Parks and Recreation, provided nutritious breakfasts and lunches to
city children at park community centers. While eating, children
learned more about reading and participated in recreational activities.
Truancy Prevention - The city's Department of Social Services
funded a truancy prevention project administered by Total Action
Against Poverty (TAP). The project employed outreach family case
managers to visit homes of students with high absenteeism. The
project team successfully intervened in 35% of referred cases.
Services included crisis intervention, counseling, parenting skills
education, and case management.
44
Quality of Life Strategic Issues
Delivery of Social Services (continued)
DEVELOP INNOVATIVE APPROACHES for delivering social
services to our citizens with a particular focus on the unique needs
of our youth during a time of cultural, demographic, regulatory and
soeio-economic changes.
INITIATIVES:
~r
Roanoke City Sheriff's Office/D.A.R.E. Program - In February
1999, the Roanoke City Sheriff's Office entered into a
partnership with the Roanoke City School System and the
Roanoke City Police Deparh~lent to provide D.A.R.E. officers in
the Roanoke City Public Schools. This program is designed to
enhance self-esteem, interpersonal communication skills, and to
provide positive alternatives to drug abuse.
Roanoke City Sheriff's Office/Youth Support Services - Youth
Support Services, Inc. is an all volunteer agency that operates in
cooperation with the City of Roanoke judicial system. Deputies
from the Roanoke City Sheriff's Office volunteer their time to
speak with at-risk children, focusing their discussions on
responsible decision-making.
Fire-Emergency Medical Services Volunteers 2 A group of Fire-
Emergency Medical Services Department employees are
volunteering to work with the Big Brothers/Big Sisters
Organization to help mentor at-risk youth.
Southeast Community Center - The Presbyterian Community
Center, Inc., with assistance from the city, will renovate an
adjacent building to create a facility that will house the Family
Learning Center, Literacy Volunteers of America, and a
neighborhood office for the League of Older Americans. These
renovations will allow the center to expand and continue after-
school tutoring and cultural activities for residents in the area.
45
Quality of Life Strategic Issues
Delivery of Social Services (continued)
DEVELOP INNOVATIVE APPROACHES for delivering social
services to our citizens with a particular focus on the unique needs of
our youth during a time of cultural, demographic, regulatory and socio-
economic changes.
.Roanoke City Sheriff's Office AWARE Pro_cram - The Sheriff's
Office implemented a new program to rehabilitate and provide life
skills for individuals who are repeatedly arrested for public
intoxication. This program is designed to remove repeat offenders
from the streets and reduce the harmful effects of alcoholism on the
offender, local merchants, the medical community, and the
community at large.
America's Promi.~e - The city's Office of Youth became staffto the
America's Promise Initiative in Roanoke. This national program, led
by retired General Colin Powell, is dedicated to mobilizing
individuals, groups, and organizations from every part of American
life to build and strengthen the character and competence of the
nation's youth.
.W. est End Center M~er Expansion Project - The West End Center
for Youth provides a comprehensive neighborhood outreach program
for 161 children in grades K-12 in the southwest and northwest
sections of Roanoke's inner city. The center offers structured
activities designed to develop and foster self esteem and productive
lifestyles. The city is providing funds for the purchase of a building
located at 1210 Patterson Avenue, S.W. so the center can upgrade
and expand services.
.Roanoke Adolescent Health Partnership - The Roanoke Adolescent
Health Partnership was one of five national award winners that
received $24,000 from Premier, one of the nation's top healthcare
alliances. 46
Quality of Life Strategic Issues
Historic Preservation
DEVELOP A COMPREHENSIVE APPROACH to preserving
historical and cultural assets.
Quality of Life Strategic Issues
Housing
DEVELOP A COMPREHENSIVE HOUSING POLICY designed to
create the combination of housing types and affordability required by
the community.
INITIATIVE_____~S:
Washington Park Evans House - Planning is underway to
determine how to productively manage this1850's-era house in
the lower part of Washington Park. Stakeholders will work
together to match renovation options with alternatives for its use.
.Historic Preservation Grant~ - Roanoke's first state historic
preservation grants were approved for improvements to the
Mountain View Recreation Center (Fishburn House) and the
Buena Vista Recreation Center. Funding will cover structural
evaluations and improvements at these city-owned historic
buildings.
Mounted Patrol Facility at Heritage Point - A historic area located
at the Roanoke Center for Industry and Technology will provide
the Roanoke City Police Department's Mtunted Patrol Unit with
a stable, grazing areas, and pasture. The project includes the
restoration ofa 19~ century cabin. Plans also call for a child care
center, greenway and a public picnic area.
..Roanoke Historic Districts - Heritage tourism is the number one
revenue-generating industry in Virginia. The city of Roanoke
boasts four historic districts: the City Market, Warehouse Row,
Southwest, and Gainsboro. These commercial and residential
districts provide outstanding architectural and cultural
experiences to residents and visitors. Economic investment and
property values in these districts continue to increase. The city
Market is listed as one of the Great.4merican Public Places.
~ - The city of Roanoke's Fair Housing Board has
received CDBG funding to launch an extensive educational
campaign on fair housing and an analysis of impediments to fair
housing in Roanoke.
Roanoke Redvelopment and Housing Authority (RRHA} - Using
federal CDBG and HOME funds provided by the City, the RRHA
conducted a variety of limited and major housing repair programs
during the 98/99 period, including activities focused on emergency
assistance and the needs of the elderly. Though some programs
served the entire city, assistance was primarily targeted toward the
more distressed central neighborhoods. A total of $757,575 in
grants and low-interest loans was provided to 67 low- and moderate-
income city households.
Northwest Neighborhood Environment! OrganiTation (NNEO) - In
partnership with the City and State and Federal. agencies, the NNEO
has embarked upon a wide-ranging new homeownership effort in its
neighborhood called New Gilmer Phase I. More than a dozen
properties have been completed or are in the process of completion.
NNEO also has started a development named after their founder
Mrs. Florine Thornhill. Thornhill Place will include well- managed
multifamily structures which will include 10 new units, 10
rehabilitated units, and a community center.
Historic Homes to be Rehabiliated - The Blue Ridge Housing
Corporation, a city-wide nonprofit housing agency, received federal
CDBG and HOME funds from the city to assist in the construction
or rehabilitation of up to 6 homes in the Historic Gainsboro and
Loudon-Melrose areas.
48
47
Quality of Life Strategic Issues
Housing (continued)
DEVELOP A COMPREHENSIVE HOUSING POLICY designed
to create the combination of housing types and affordability
required by the community.
One Elm Place - The year saw the completed restoration of One
Elm Place, a 20-unit apartment house on the fringe of downtown.
The city obtained a $100,000 grant from the Virginia Department
of Housing and Community Development and used it to assist
with this highly visible, very successful project that demonstrates
the viability of renovating existing buildings and the
attractiveness of living in or near downtown.
Roanoke Rc~,ional Homcbuilders Association (RRHBA) -
Various city departments meet quarterly with the Roanoke
Regional Homebuilders Association to coordinate city issues as
they relate to housing and other development. RRHBA employs
a governmental liaison who works with public officials on
development matters. Team efforts in 1999 included discussions
on a revised city subdivision ordinance, the City Development
Assistance Center or one-stop shop for permits, the city's rental
inspection prOgram, and various utility/facility improvements.
Quality of Life Strategic Issues
Natural Environment Protection
PROTECT AND ENHANCE our natural environment.
INITIATIVES:
.Roanoke River Greenway - The first leg of the Roanoke River
Greenway was built as part of the city's sewer interceptor project.
This leg is about 1/4 mile long through Smith Park, between Wasena
Park and River's Edge Sports Complex.
Mill Mountain Advisory Committ~ - The Committee approved the
design plans for improvements to Mill Mountain Park. Plans call for
a new visitor's center, picnic shelter, and playground. Construction
should begin in late 1999 or early 2000.
Anti-Litter Task Forco. - An Anti-Litter Task Force was formed in
June 1999 to enhance the quality of life in the city by developing and
implementing a community campaign to reduce litter.
~ - Roanoke was named 1998 Tree City USA by the
National Arbor Day Foundation. This award indicates that Roanoke's
tree-planting program is taken seriously and greatly enhances the
quality of life for citizens and visitors.
River Center - Phase I of this Department of Parks and Recreation
project should be completed in the fall of 1999. The center will house
offices for the Outdoor Recreation Coordinator, Progranuner,
Outreach Technician, and the River's Edge Park Supervisor.
Eventually, the facility will serve as a center for the city's on-site
environmental programs and environmental outreach programs in city
schools.
49
5O
Quality of Life Strategic Issues
Neighb_._~orhood Improvements
STABILIZE, ENHANCE AND PROTECT the overall quality and
livability of our neighborhoods.
Quality of Life Strategic Issues
Neighborhood Improvements (continued)
STABILIZE, ENHANCE AND PROTECT the overall quality and
livability of our neighborhoods.
~k ..Citv Action Team - The Southeast Action Forum worked with the
city employee-staffed City Action Team to proactively and more
efficiently address issues that impact the Belmont area of
Southeast Roanoke. The team, alongwith members of the
Forum, toured the neighborhood and conducted surveys. The
city increased zoning and building code enforcement, assisted in
alley cleanups, and installed an additional street light.
Raleigh Court Neighborhood Plan - The Department of Planning
and Community Development completed the Greater Raleigh
Court Neighborhood Plan in May 1999. This plan was developed
in coordination with neighborhood residents and business
owners. The city held three workshops during the developmental
stages of the planning process and more than fifty residents
attended each meeting. The Department of Planning and
Community Development also held three ~,vorkshops to address
housing zoning issues in the neighborhood.
~ - The city addressed a safety problem along
Bennington Street S.E. between the Jamestown Place Apartment
complex and the Food Lion grocery store. The Engineering
Department, a private property owner, and the Roanoke
Redevelopment and Housing Authority worked together to install
a bridge to provide a safe walkway for residents to walk to the
grocery store.
51
INITIATIVES:
Neighborhood Storm I)min Program - $2.6 million is included in the
city's 1998-2002 Capital Improvement Program to address
neighborhood storm drain needs in the Garden City, Salem Turnpike,
Murdock Creel Trevio Drive, Forest Park, Summit Hills and
Southern Hills areas. Each month, the status of all these capital
projects will be updated on the city of Roanoke's web site.
Neighborhood Watch - The Roanoke City Police Depa~h~ent has
revitalized its support for the Neighborhood Watch program. Police
officer attendance at neighborhood meetings is a priority for the
department. Every police officer is provided with a calendar of
neighborhood events through electronic mail and a weekly
newsletter, and patrol supervisors ensure attendance as call for
service demands allow. Since March 1998, the number of
functioning Neighborhood Watch groups has expanded from 13 to
23.
Police Ouadrant Offices - The Roanoke City Police Department has
established neighborhood offices in each quadrant of the city. This
increases officers' presence in the community and improves the
accessibility of officers to residents.
Gilmer Community Center - The city provided assistance to the
Northwest Neighborhood Environmental Organization (NNEO) to
allow for expansion of their community center at 802 Loudon
Avenue. The center houses NNEO's offices, and members and
other residents hold meetings in the center for various purposes
ranging from fund-raisers and emergencies to youth activities.
These renovations enable NNEO to better serve thQse with special
needs, such as physical disabilities.
52
Quality of Life Strategic Issues
Neighborhood Improvements (continued)
STABILIZE, ENHANCE AND PROTECT the overall quality
and livability of our neighborhoods.
INITIATIVES:
National Night Out - Roanoke began participating in the
National Night Out celebration in Fall 1998. More than 20
neighborhoods participate in this community stand against
crime. This annual event showcases law enforcement and
emergency response capabilities while demonstrating
Roanoke's zero tolerance for crime.
Melrose-Rugby Community Center - The city provided
grants to the Melrose/Rugby Neighborhood Forum for the
rehabilitation and conversion of a house at 1731 Orange
Avenue into a community center for the neighborhood.
Youth and senior programs are held in the center, as well as
neighborhood meetings and events.
Loudon Avenue Improvements - The Loudon/Melrose
Neighborhood Organization has partnered with Blue Ridge
Housing Development Corporation to'build three new
houses on Loudon Avenue. The neighborhood group
participated in the planning of the project and is actively
working with the city to solve other problems on the street,
such as lighting and overgrown brush.
Neighborhood Street Tree Projects - With the help of the
city's urban forester and grants from the Neighborhood
Partnership, neighborhoods have been beautifying the
Streets and replacing the urban forest. NNEO planted trees
along Gilmer Avenue and Greater Raleigh Court Civic
League planted trees along Memorial Boulevard.
53
Quality of Life Strategic Issues
Recreation
PROVIDE RECREATIONAL FACILITIES and programs that
· meet neighborhood and community needs.
Master Plan - The city's Department of Parks and Recreation,
working with a specially appointed Citizens Advisory
Committee, worked diligently to create the Roanoke City
Comprehensive Parks and Recreation Master Plan. The plan is
an assessment of how the city can best bring about richer, more
satisfying and more ennobling pastimes for its citizens and
visitors. The plan analyzes where Roanoke is in these efforts,
where the city would like to be in seven to 10 years, and how to
achieve that vision of the future. The Plan is expected to be
completed prior to the end of 1999.
Swimmin~ Pool lmprovement~ - Washington and Fallon Park
pools were upgraded during the spring of 1999. Improvements
for each pool included larger filters, additional water inlets and
skimmers, larger piping, new drains, new pumps, the
replacement of four electric water heaters with one quick
recovery gas water heater, and the installation of chair lifts to
meet ADA standards. Despite a water supply emergency
during the summer of 1999, the pools remained open to provide
essential recreational opportunities to thousands of Roanoke
children.
Roanoke Valley Skate Park - Collaborative efforts with the
Roanoke County Department of Parks and Recreation brought a
12,000 square foot skate park to the city of Roanoke. The
facility, which was dedicated in April 1999, is located in
Wasena Park.
Shrine Hill Soccer Field -The Greater Raleigh Court Civic
League led the effort to construct a new soccer field at Shrine
Hill Park on G-randin Road, S.W. Marine Reserve and city
work teams cut, filled, and graded the site. The new field is
scheduled to open spring 2000.
54
Quality of Life Strategic Issues
Recreation (continued)
PROVIDE RECREATIONAL FACILITIES and programs that
meet neighborhood and community needs.
Fitness Center - The Woodrow Wilson Fitness Center was
opened in November 1998. This community partnership
between the city's Department of Parks and Recreation and the
Roanoke City Public Schools brings another state-of-the-art
illness facility to the city. The center features a 1,000+ square
foot fitness room, treadmills, stationary bicycles, training
machines, dumbbells and benches.
Coca-Cola Bottling Partnership - Roanoke City Parks and
Recreation entered into a three-year partnership agreement with
Coca-Cola Bottling Consolidated, Inc., beginning in July 1998.
The agreement furnished the city with $1%000 dasher boards
that allowed the city to implement an in-line hockey program
for youth, an annual media sponsorship of $7,200, an annual
product sampling budget of $4,200 and a $2,500 scholarship
fund.
Rocwood Indoor Adventure Center - Construction of the indoor
climbing area at the Parks and Recreation building on Reserve
Ave. is complete. Future plans call for an indoor ropes and
initiatives course, a center check-in station, and an outdoor
classroom/lecture area.
Police Sporting Event - The Roanoke City Police Department
held its first weekend sporting event in October 1998.
Activities included a golf tournament, a foot race, a 10-mile
bike relay, a police technical skills competition, and a one-mile
mn/walk. The event was open to the public and proceeds
benefitted the city's DARE program, the Roanoke City Police
Explore Scouts, and the Virginia Association of Chiefs of
Police Police Executive Leadership School. A second event
will be held in October 1999.
55
NOTES
56
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #270-472
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report with rega. rd to recommended expenditures to address critical Capital
Maintenance and Equipment Replacement needs for certain equipment replacement,
capital maintenance, vehicles and technology enhancements, was before the Council of
the City of Roanoke at a regular meeting which was held on Wednesday, October 20,
1999.
On motion, duly seconded and adopted, the report was received and filed.
Council Member Swain expressed concern that CMERP requests total approximately
$10.8 million, while the City has an available CMERP budget of $3.3 million, and
suggested a review of the procedure for submitting requests for funding under CMERP to
provide for more realistic funding requests by City departments.
MFP:Io
Mary F. Parker, CMC/AAE
City Clerk
C:kMyFiles\oct2.0,wpd
RECEtYED
CITY CLERKS OFFICE
12 Pt2:01
October 20, 1999
99-46
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject:
Recommended Expenditures to Address Critical Capital Maintenance &
Equipment Replacement Needs - General Fund
Dear Mayor and Council Members:
During the past three months, City Administration has been working to identify and
prioritize capital maintenance and equipment replacement needs. Operating departments
submitted over $10.8 million in requests for needed equipment replacement, capital maintenance,
vehicles, and technology enhancements.
The Fiscal Year 1999-00 General Fund Balance designated for the Capital Maintenance
and Equipment Replacement Program (CMERP) is $3,323,410. After reducing this amount for
items that City Council has reappropriated into the current year's operating budget, $3,299,011 of
CMERP funds are available. Those items already reappropriated include:
Sheriff's Office - Bullet Proof Vest Program- $6,500
United States Department of Agriculture -Revenue in excess of expenses
for Juvenile Detention Center and Crisis Intervention - $1,818
Mill Mountain Zoo - $16,081
Critical CMERP needs in the amount of $10,873,519 were identified through a process of
prioritizing requests based on citywide evaluation criteria. All requests to be funded were
classified into six major categories and funding was allocated as follows:
Capital Maintenance
Fleet Replacement
Equipment
Technology Enhancements
Office Furniture and Equipment
All Other
Total:
Fiscal Year Fiscal Year Increase/
1999-00 1998-99 Decrease
$1,876,500 $1,362,000 $514,500
345,000 600,000 (255,000)
267,700 584,675 (316,975)
466,100 500,000 (33,900)
42,211 83,717 (41,506)
301,500 340,000 (38,500)
$3,299,011 $3,470,392 ($171,381)
Within each category, requests were prioritized based on citywide evaluation criteria.
The criteria for evaluation included the following:
Protection of health, safety, and welfare;
Improvement of quality of services;
Promotion of City Council's Vison;
Compliance with legal or regulatory mandates; and
The impact on productivity and operating costs.
Special emphasis was also placed on items which would benefit our neighborhoods, a top
priority identified during the visioning process. At least $1,033,700 is allocated for projects
associated with neighborhoods.
A prioritized list is recommended for your information and consideration. These
purchases allow us to maintain dependable and economical municipal operations.
At future Council meetings, City Administration will propose to Council
recommendations on award of contracts for vehicles, equipment, and maintenance items which
will have been bid under the City's normal procurement procedures. Council will be requested to
appropriate funds for all expenditure items on the CMERP listing. If any member of Council has
a question regarding this matter, I invite you to contact me.
Respectfully,
Jmes D. Ritchie
Acting City Manager
JDR:LSS
Attachment
CCl
Acting Assistant City Manager
City Clerk
City Attomey
Director of Finance
Acting Budget Administrator
Directors
Manager, Management and Budget
Manager, Fleet Management
Manager, Supply Management
Manager, City Information Systems
Capital Maintenance and Equipment Replacement Program Recommendations- FY 1999-00
Page 1
OFFICE FURNITURE AND EQUIPMEt
ioner of Revenue
a~ ~-~~ bevelop.
~uvenile Court Clerk
Total - Office Furniture and Equip
EQUIPMENT NEEDS
-Police
Police
_Police
=olice
:ire - EMS
~ire - EMS
Communications
Public Works Coordinator
,~now Removal
~olid Waste Management- Refuse
Solid Waste Management- Refuse
~arks and Recreation
=arks and Grounds
Parks and Grounds
Social Services
Total - Equipment Needs
CAPITAL MAINTENANCE
City Council
City Manager's Office
~-City Manager's Office
City Manager's Office
Public Works Service Center
Street Paving
Traffic Engineering
Traffic Engineering
Traffic Engineering
Traffic Engineering
IT:
2 Workstations and Conference Room Chairs
Phase II of Office Renovations
2 Modular Furniture Units for Neighborhood Planners
3 Judges Chairs
~ Mobile in-car Video Systems
3 Hand-held Radar Systems
3 Traffic Radar Systems
~omputerized Polygraph Desktop System with Printer
47 Integrated PASS Alarm Devices for "Man-Down" Safety
Forest/brush Fireflghting Equipment
~)igital Data Radio Base Station
Supplies for Sheriff's Department Inmate Crews
isc.
250 Automated Refuse Collection Containers
4 Semi-Automated Can Dumpers
Misc. Recreation Equipment for Lucy Addison Middle School's Fitness Center
~ Front Deck 4x4 Mower
1 Boom Mower
Portable Radios for Protective Service Investigators
~idewalk and Curbing Prog~ram
bowntown North - Public Infrastructure
5 Flagpoles at Friendship Fountain - Sister Cities
Completion of Mounted Patrol Stable
Contingenc~y for Environmental Cleanup Costs
Resurfacing and Paving of Public Works Service Center Parking Lot
--unds to Supplement Annual Paving Prog~ram
Traffic Signal - Route 220
~ini-Projects including Replacement and Repair of Signals, Controllers, etc.
Replacement of Approx. 75 Plastic Globes on CBD Street Light Poles
$3,299,01
10,250
26,761
2,500
2,700
20,000
5,000
6,000
9,600
20,000
85,000
10,000
10,000
10,000
6,000
45,O00
16,000
15,000
3,60~0
267 700
50,000
250,000
11,000
15,000
350,000
75,000
300,000
40,000
25,000
32,00~
Capital Maintenance and Equipment Replacement Program Recommendations - FY 1999-00 Page 2
Engineering Municipal Building Security~! 10,000
Engineering Phase II of Building Inspection/Assessment Program ~! 55,000
_Engineering Williamson Road Parking Garage Repairs ~ 113,000
Engineering Municipal Building Upgrades ~ 94,500
Engineering Municipal Building ADA Compliance Improvements 65,000
Engineering Demolition and Removal of Former Nursing Home Building 140,000
Engineering ~ Re-roof Main Library - Areas A and B 28,500
Engineering Preparation of NPDES Stormwater Management Permit 110,000:
Parks and Grounds Reforestation Program 25,000'
Civic Center Replacement Plan for Entire HVAC Equipment 87,500
To~al Capital Maintenance
~ 1.876.500
ALL OTHER:
Police City's Share of A & E Services for Proposed Regional Animal Control Facilities ~ 25,000
Management and Budget Reengineering Technical Assistance 39,000 -
Engineering Map Automation Project (GIS) 67,500
Engineering Roanoke River Greenway Location Study 70,000
Planning and Community Develop. Update to Comprehensive Plan ~ 75,000
Mill Mountain Zoo Construction Access Road ~ 25,000
Total - All Other iii
301.500
FLEET REQUESTS
Total - Fleet Funds to Supplement the Fleet Management Replacement Program i; 345,000 174,400
TECHNOLOGY REQUESTS
City-wide Computerization Needs 416,100 579,000
City Information Services Y2K Contingency i~i 50,000
¥otal - Technology
;i 466,100 $579,000
~nternal Service Fund - Management Services
_Management Services Replace 2 Copiers for General District Court ilii:: - 13,000
Management Services_ Replace Copier for Circuit Court Judges ~ "- 9,000
Managemen~t Servicers ____ Replace Copier for Municipal~Auditing~ ..... !~ 7,000
Capital Maintenance and Equipment Replacement Program Recommendations - FY 1999-00 Page 3
Total Manaoement Servicee 29,000
Utility Line Services
Utility Line Services 2 Three Inch Diaphragm Pumps 2,100
Utility Line Services 2 Two Inch Centrifugal Pumps 1,300
!Utility Line Services 7 14 Inch Gas-Powered Cut Off Saws ~ 6,300
Utility Line Services 2 Tapping Machines 1,500
Utility Line Services 1 Trench Shoring Box 6,500
Utility Line Services 1 Stationary Cut Off Saw 350
Utility Line Services 1 Cab/Chassis With Heavy Duty Utility Body 38,000
Utility Line Services 1 One Ton Step Van With Sewer TV Equipment 120,000
Utility Line Services 1 Cab/Chassis with Sewer Combination Vacuuming Machine 140,000
Total Utility Line Services 316,050
Transportation Fund Requests
Transportation Fund Gate Replacement at Tower Parking Garage 35,000
Transportation Fund Construction of Rest Room at Tower Parking Garage and Bottled Water 10,000
Total Transportation Fund 45,000
CiViC CENTER REQUESTS ~ii
Civic Center Restore Dressing Rooms in Auditorium and Coliseum ~ 10,000
Civic Center Add Indoor Football Equipment ~ 125,000
Civic Center Add Half-house Curtain i!i 100,000
Civic Center Concourse Enhancements ~ 50,000
Civic Center Add Handicapped Seating -Arena Phase II ~!i 20,000
Civic Center Williamson Road Marquee i~ 105,000
Civic Center Auditorium Stage Rigging iil 15,000
Civic Center Safety Harness System for Arena ii 20,000
Civic Center SecuritySystemin Auditorium and Exhibit Hall 10,000
Civic Center Economic Impact Study 25,000
Civic Center Assisted Listening Device for Auditorium and Coliseum 5,000
Civic Center Marketing Support Equipment 6,000
Civic Center Box Office Renovations 10,000
Civic Center Purchase of Floor Buffer 3,000
Capital Maintenance and Equipment Replacement Program Recommendations - FY 1999-00 Page 4
Total Civic Center Reoues~ ~:
504,000
~LEET MANAGEMENT REQUESTS ~
Fleet Management High pefiormance tire changer to reduce down time and to increase efficiency ~ 17,000
Fleet Management Shop tools to maintain all ci~-owned vehicles - upgrades and replacements 25,510
Fleet Management Upgrading of tool box contents (hand and power tools) equip is old/worn out 15,000
Fleet Management Construction of a storage and pa~s building - house invento~ ~ 25,000
To~l Fleet Manage. Reques~ ~
~ 82,510
OFFICE FURNITURE AND EQUIPMENT:
Re~strar - Two (2) Workstations and Conference Room Chairs - $10,250 -
Replacement chairs are needed for the Registrar's Conference Room. In addition, two
office workstations will be purchased to replace current office furniture to provide a more
organized environment and to provide for efficient use of limited office space.
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Commissioner of the Revenue - Phase II of Office Renovations - $26,761 - Eight
office workstations need to be renovated to improve the ability of the Commissioner of
the Revenue's office to provide customer service to citizens and also to enhance the
privacy for citizens who are served by this office.
Planning and Community Development Office - Modular Furniture Units for
Neighborhood Planners - $2,500 - With the reorganization of the Planning and Building
Departments to implement the Development Assistance Center, there is limited space for
the neighborhood planning program. To accommodate the new neighborhood planners,
additional modular furniture units are needed.
Juvenile Court Clerk - Judges Chairs - $2,700 - Funds will be used to replace three
Judges Chairs for three Juvenile Courtrooms.
EQUIPMENT NEEDS:
1. Police:
Five in-car Mobile Video Systems - $20,000 - Funds will be used to purchase 5
in-car mobile video systems that will be used for traffic stops, pursuits,
surveillance situations and for audio recording of calls when officers are out of
camera visibility range. Cameras also can be used for video taping the
transporting of prisoners and for recording crime and accident scenes.
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Three hand-held radar systems - $5,000 - Funds will be used to purchase 3
handheld moving/stationary radar systems with mounting brackets and
accessories. These portable units can be moved from vehicle to vehicle and can
monitor traffic in both directions. The purchase of these systems will assist the
police department with their plans to expand radar enforcement to the entire Patrol
Division.
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Three traffic radar systems - $6,000 - The Police Department needs three
Golden Eagle Radar Systems to assist with their efforts to monitor traffic in high-
traffic areas such as the expressway. This equipment monitors traffic in both
directions and can be used as stationary or mobile units.
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Computerized Polygraph Desktop System with Printer - $9,600 - Polygraph
examinations are a vital tool in conducting criminal investigations and advanced,
state of the art equipment is necessary to ensure that the most accurate information
is available to the examiner and investigator. The Police department is in need of
a new polygraph system. This computerized system will replace the current ink
and paper system. This system will increase the ability of the examiner to score
charts and accurately determine responses to questions.
Fire/EMS
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Forty-seven Integrated PASS Alarm Devices - for "Man-Down" Safety -
$20,000 - These funds will be used to purchase forty-seven Integrated Pass Alarm
Devices (IPD). These devices are recommended by the National Fire Protection
Association (NFPA) for firefighter safety. IPDs are attached to firefighters'
breathing air harnesses and are activated by lack of motion. If a firefighter goes
down in a fire, the unit will emit a loud shrill to alert personnel of the location of
the downed f'lrefighter.
Forest/Brush Firefi~.hting Equi0ment - $6,500 - The Fire/EMS Department
does not currently have proper equipment to properly and strategically deal with
brush and forest fires that occasionally occur, particularly in the Mill Mountain
area. This funding will provide for a skid style ready-to-go assortment of pump,
water, hose, hand tools, and forestry shirts for quick deployment in the event of a
fire. This unit can be placed on an existing pickup truck and be taken to the fire
command center.
Communications - Digital Data Radio Base - $85,000 - Funding will be used to
continue the development of a joint wireless digital data radio base station for Public
Safety Mobile Data Terminals with Roanoke County. Funding is necessary to keep the
radio licenses that have been granted to the project by F.C.C.
Building Maintenance - Supplies for Sheriff's Department Inmate Crews - $10,000 -
Funds ar-e needed to purchase items such as paint, plastic bags, drop cloths, paint brushes
and paint thinner for the Sheriff's Department inmate crews who assist with building
maintenance.
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Snow Removal - Miscellaneous Snow Equipment Parts - $10,000 - Miscellaneous
equipment parts, such as plow blades, cutting edges, plow wheels, and moldboards, are
needed to repair, maintain and upgrade existing snow and ice equipment to ensure
readiness for snow removal.
6. Solid Waste Management:
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Automated Refuse Collection Containers - $10,000 - Funding will provide for
250 additional containers used in the Solid Waste Management automation
program. Containers are needed for new residences, replacements or for citizens
who request second containers.
Semi-Automated Can Dumpers - $6,000 - Funding will provide for replacement
of four semi-automated can dumpers that are used on routes not serviced by the
fully-automatic vehicles. Trucks with semi-automated dumpers will also serve as
backup for automated routes.
Parks and Recreation - Miscellaneous Recreation Equipment for Lucy Addison
Middle School's Fitness Center - $45,000 - This will provide equipment, such as
stationary bikes, weights, benches, a treadmill, and exercise mats, needed for thc Lucy
Addison Middle School Fitness Center. The facility will be staffed by the Parks and
Recreation Department and will be open for use during after-school hours and on
weekends.
8. Parks and Grounds:
Front Deck 4x4 Mower - $16,000 - A four wheel drive "out front" hydraulic
mower is needed to mow parks and road medians.
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Boom Mower - $15,000 - This mower with a four foot deck will enable the Parks
and Grounds employees to safely mow right of ways, tilted banks, and along the
inside of guard rails. The mower will be mounted on an existing Parks and
Grounds tractor.
Social Services - Portable Radios for Protective Service Investigators- $3,600 -
Radios are needed to assist protective services investigators stay in touch with
supervisors, agency staff, and police. The radios will assist the investigators to activate
immediate emergency assistance if needed.
CAPITAL MAINTENANCE:
Sidewalk and Curbing Program - Funds to supplement Annual Sidewalk and
Curbing Program - $50,000 - CMERP funds will be used to increase the City's ability
to install concrete sidewalk and curbing in neighborhoods with outstanding requests. This
supplements funding in the amount of $200,000 included in the current year General
Fund budget to address sidewalk and curbing needs.
Downtown North Public Infrastructure - $250,000 - Funding will be used for public
infrastructure improvements including curbs, gutter, sidewalks, lighting, and streetscape
to support the projects in the Greater Gainsboro area. (The Higher Education Center,
Shenandoah Crossing, and the Roanoke Neighborhood Development Corporation
projects.)
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Flagpoles at Friendship Fountain (Sister Cities) - $11,000 - Four 25' flagpoles and one
30' flagpole need to be purchased and installed at the Friendship Fountain in order to
establish a display of flags from Pskov, Florianopolis, Opole, Lijiang and Saint-Lo.
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Police Department - Funds needed for completion of Mounted Patrol Police Stable -
$15,000 - Funding will be used towards the completion of the Mounted Patrol Police
stable to be located at the Roanoke Centre for Industry and Technology (RCIT). As of
July 1999, the Foundation for Downtown Roanoke, Inc. has raised $107,000 in
contributions from individuals and business for the construction of this facility that will
be owned by the City of Roanoke.
5. Public Works:
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Contingency for Environmental Cleanup Costs - $350,000 - CMERP funds
will be needed for environmental consultants, legal fees, inspections, and
improvements to comply with state and federal environmental regulations which
impact the Public Works Service Center.
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Resurfacing and paving of Public Works Service Center Parking Lot -
$75,000 - Public Works Service Center Parking Lot is over 21 years old and has
never been resurfaced. Funding will be used to resurface one-third of the back lot.
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Pavine Program - Funds to Supplement Annual Paving Program - $300.000 - 57 lane
miles of City streets must be paved annually to maintain a 20-year street paving program.
Additional funds are needed to continue to meet the program schedule and objectives.
4
7. Traffic Engineering:
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Traffic Signal - Route 220 - $40,000 - Funds will be used to pay the City's share
of the traffic signal that will be installed on Route 220 near Southern Hills to
provide signalized access for future commercial and residential development.
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Mini-projects. including Replacement and/or Repair of Signals and
Controllers - $25,000 - CMERP funding is needed by the Traffic Engineering
Department for mini-projects such as the replacement and/or repair of traffic
signals, controllers, detectors and conduits as well as the completion of
miscellaneous traffic studies.
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Replacement of plastic globes on Central Business District Street Light Poles
- $32,000 - Plastic globes and ballasts in the Central Business District have been
damaged by exposure to the sun. This exposure has restricted the amount of
lighting reaching the streets and roadways. There are a total of 226 globes that
need to be replaced over a three year period. $32,000 in CMERP funds will
replace approximately 75 globes this year, allowing more light for streets and
sidewalks and improving aesthetics of the downtown area.
Engineering:
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Municipal Building Security - $10,000 - CMERP funding is needed to provide
for security improvements in Council Chambers and Council's Conference Room.
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Phase II Building Inspection/Assessment Program - $55,000 - Beginning last
year, CMERP funds were designated to begin to develop a comprehensive
building condition assessment of buildings owned by the City. Phase II will
continue this project which will lead to the development of a comprehensive
twelve year maintenance, remodeling, rehabilitation, and replacement plan for
City-owned buildings.
William~on Road Parking Garage Repairs - $113,000 - The concrete deck on
the top parking level of the Williamson Road Parking Garage needs repairs, as
well as the stairwells and other areas. If the repairs are not made soon, the top
parking level of the garage will no longer be useable. This will be supplemented
by $314,000 from the Transportation Fund for a total cost of $427,000.
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Municipal Building Upgrades - $94,500 - Funds are needed for the continued
renovation of public spaces of the Municipal Building, such as the lobbies and
corridors that have not been modernized for over 30 years. In addition, audio and
video technical improvements will be made to City Council Chambers.
10.
Municipal Building ADA Compliance Improvements - $65,000 - Funds are
needed to build a ramp for the physically challenged with automatic door openers
in Municipal North and to remodel restrooms on 1st, 2,d, and 4th floors of
Municipal South to comply with ADA regulations.
Demolition and Removal of Former Nursine Home Building - $140,000 - The
building used to house the former City Nursing Home located at Coyner Springs
in Botetourt County needs to be demolished and removed. The cost of demolition
includes asbestos abatement and the associated Roanoke Regional Landfill tipping
fees.
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Library - Re-roof Main Library - Areas A and B - $28,500 - All areas of the
Main Library were re-roofed during the FY 1998-99 except the areas that connect
the original building with the addition at the upper level (Areas A and B). These
areas of the roof leak during rainfalls and need to be repaired as soon as possible.
Damages to walls and handrail also need to be repaired.
Preparation of NPDES Stormwater Management Permit - $110,000 - The
City of Roanoke has to submit a National Pollutant Discharge Elimination System
(NPDES) for Stormwater Management application to the Environmental
Protection Agency by October 29, 2001. This is an elaborate permitting process
expected to take up to two years to complete. It will include public education and
involvement. The process will determine how to detect and eliminate illicit
discharge and will lead to the development of a construction site storm water
runoff control program; a post-construction stormwater management plan; and a
pollution prevention plan for all municipal operations.
Parks and Grounds - Reforestation program - $25,000 - These funds will enable Parks
and Grounds to purchase and plant over 150 trees as part of the City's reforestation
program to rebuild the City's tree population. Trees will be planted along business
districts, thoroughfares, residential streets, and parks.
Civic Center - Replacement plan for entire HVAC system - $87,500 - The heating and
air conditioning system at the Roanoke Civic Center is 28 years old and most of the
equipment has out lived its normal useful life. An evaluation of the state of the
equipment and cost estimates for replacement and time schedule for replacement is
needed.
6
ALL OTHER:
Police Department - City's Share of A&E Services for Proposed Regional Animal
Control Facilities - $25,000 - The SPCA has requested that jurisdictions no longer use
their facility for animal control activities effective Spring 2000. The Regional Animal
Control Committee which includes representatives from the jurisdictions of the Counties
of Botctourt, Craig, and Roanoke; the town of Vinton; and the City of Roanoke have
joined to create a regional animal shelter. Thc Committee has agreed to engage an
architectural/engineering firm to create a preliminary conceptual plan. The total cost of
this study is estimated to be $50,000.
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Office of Management and Budget - Re-engineering Technical Assistance -$39,000 -
Funding will be used for technical and professional assistance, as needed, for City-wide
re-engineering projects. This is in direct response to City Council's request during budget
study to identify re-engineering initiatives that will reduce service costs.
3. Engineering:
Map Automation Project (GIS) - $67,500 - This is the fourth year of a five year
project to provide topographic mapping orthophotography and locations of water
and sewer facilities for the entire City. The U. S. Army Corps of Engineers will
provide $117,500 in matching federal funds for this project through the Planning
Assistance to States Program. The City will provide $67,500 in CMERP funds,
supplemented by $25,000 from the Sewer Fund and $25,000 from the Water Fund
for a total orS117,500.
Roanoke River Greenway Location Study - $70,000 - This Greenway will
begin at Salem City limits and will continue through to Explore Park. The
greenway will generally follow the Roanoke River and the construction of this
greenway will be coordinated with the development of the Recreation Trail
designated as part of the Roanoke River Flood Reduction Project between Wasena
Park and Piedmont Park. To effectively coordinate the development of the
Greenway with the Roanoke River Flood Reduction Project, a location study
needs to be completed at this time so that it will be done in conjunction with the
Roanoke River Flood Reduction Project timeline.
Planning and Community Development - Update to Comprehensive Plan- $75,000 -
The City's current Comprehensive Plan was adopted in 1987 and reviewed in 1993.
State legislation requires a locality to review their comprehensive plan every 5 years. A
consultant is needed to spearhead the development of a detailed, formal update for the
City in order to best meet the City's future community planning and development needs.
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Mill Mountain Zoo - Construction Access Road - $25,000 - CMERP funds will be
used towards the construction of an access road. The Mill Mountain Zoo needs this road
in order to expand the tiger breeding facility and to locate new administrative offices in
accordance with the Zoo's master plan.
FLEET:
CMERP funding in the amount of $345,000 will be used to supplement the Fleet
Replacement Program, for total fleet replacement funding of $1,544,400. Funding for this
program is provided from the following sources:
CMERP
Fleet Replacement funds in Fleet Management FY 99/00 budget
Fleet Management Retained Earnings
$ 345,000
1,025,000
174,400
TOTAL: $1,544,400
Justification:
The Fleet Management Department maintains a computerized system to track vehicle
maintenance costs and is utilized in developing the fleet replacement listing. Vehicles are
selected based on maintenance records and are replaced at the point where further investment
exceeds the value of the equipment. Using this criteria, 48 vehicles will be replaced in FY 1999-
00. In addition, 1 new vehicle and a trailer will be added to the fleet. A detailed listing of all
recommended fleet purchases in FY 1999-00 is attached to this report.
Following is the justification for two new items recommended to be added to the City's
Fleet in FY 1999-00.
Sheriff's Office - 3/4 Ton Crew Cab Pickup Truck and 6' x 12' trailer - $27,200 - A
pickup truck and a 6' x 12' trailer is needed by the Sheriff's Office so that they can deploy
an additional inmate work crew to assist the City's Parks and Grounds Department with
mowing and other miscellaneous maintenance items.
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TECHNOLOGY IMPROVEMENTS:
City Information Systems - City-wide computerization needs - $416,100 - Funding
would provide for a variety of technology-related projects which will be prioritized by the
Information Technology Committee (ITC) during FY 1999-00, such as:
Mobile Computing for Police Vehicles
GIS System
New Real Estate Appraisal System
Updating PC Workstations
CMERP funding of $416,100 will be combined with City Information Systems Retained
Earnings ($579,000) for a total Technology Enhancement Program of $995,100.
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An additional $50,000 in CMERP funding has been reserved as a Y2K Contingency
for potential operational or system-related problems. If not needed for Y2K, it will be
used for other technology enhancements.
ENTERPRISE AND INTERNAL SERVICE FUNDS:
The following departments primarily fund capital needs through their own retained
earnings. The following requests are included for informational purposes only. City
Council approval will be requested before any funds are expended for these capital
purchases.
MANAGEMENT SERVICES
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Replace two Copiers for General District Court - $13,000 - A Monroe RL-912
copier and a Royal 2270 copier need to be replaced. Both copiers have exceeded
useful life-cycle of five years. Copiers are experiencing reduced quality and
reliability due to age, wear and tear and increased copy volume.
Replace Copier for Circuit Court Judges - $9,000 - A Monroe RL-937DX
Copier originally purchased in 1994 needs to be replaced. Copier is experiencing
reduced quality and reliability and has exceeded useful life-cycle of five years.
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Replace Copier for Municipal Auditing - $7~000 - A Monroe RL-935DX
purchased in 1993 needs to be replaced. Copier is experiencing reduced quality
and reliability and has exceeded useful life-cycle of five years.
2. UTILITY LINES -
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(2) Three inch diaphragm pumps - $2,100 - Two replacement diaphragm pumps
are needed to remove water from ditches when making repairs to water lines.
(2) Two inch centrifugal pumps - $1,300 - Two replacement centrifugal pumps
are needed to make repairs to water mains.
(7) 14 inch gas powered cut off saws - $6,300 - Three replacement and four
additional gas powered cut off saws are needed. These saws are used on a daily
basis to cut water, sewer, and storm drain pipes. The purchase of additional saws
will eliminate unproductive time as currently the crew members are required to
share the existing saws.
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(2) Tapping machines - $1,500 - Two additional tapping machines are needed to
make wet taps on water mains for new service connections.
{1} Trench shoring box - $6,500 - One additional trench shoring box is needed.
These boxes are used to shore ditches when repairs and new installations of water
and sewer lines are made, as required by OSHA.
(1) Stationary_ cut off saw -$350 - An additional stationary cut off saw is needed
to cut metal in the maintenance shop.
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(1) Cab/chassis with heavy duty utility_ body - $38,000 - A replacement
cab/chassis with heavy duty utility body is needed to replace current 1978 model
chassis.
(1) 1 ton step van with sewer T.V. equipment - $120,000 - A replacement step
van with sewer T.V. equipment is needed to replace current 1984 model unit. All
T.V. equipment needs to be updated to present models.
(1) Cab/chassis with sewer combination vacuuming machine - $140,000 - A
replacement cab/chassis with a sewer/vacuuming machine combination is needed
to vacuum and clean sewer lines for preventive maintenance to sewer system.
Current cab/chassis is a 1986 model with mileage of 134,804.
10
3. TRANSPORTATION FUND -
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Replace Gate at Tower Parking Garage - $35,000 - Gate at the Tower Parking
Garage needs to be replaced. Current equipment is continually malfunctioning
and the nearest service provider is 100 miles away. Current equipment is no
longer manufactured, therefore parts are increasingly more difficult to obtain. A
new system would increase the control of parking and enhance revenue; as well as
reduce maintenance expenses.
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Construct Restroom and Purchase Bottled Drinking Water for Tower
Parking Garage Attendants - $10,000 - Currently, the garage does not have a
restroom therefore Tower Garage attendants must leave the area and garage
unattended. Funds will be used to construct a restroom and purchase bottled
drinking water for garage attendants.
4. CIVIC CENTER:
Dressing Room Renovation - $10,000 - Six dressing rooms and the dressing
room hallway need new carpet. Currently the rooms are not carpeted and the Civic
Center must install temporary rubber mats to protect the floors when they are used
by hockey players. The installation of this new carpet will enhance the appearance
and usability of the rooms, and will reduce labor costs associated with the
installation of temporary flooring protection during hockey games.
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Indoor Football Equipment - $125,000 - Beginning in April 2000 Roanoke will
have a franchise in the new Arena Football League. A playing surface, dasher
board covers, and field goal netting are required. The Civic Center estimates that
the average attendance per game will be 5,000 and therefore the Civic Center
expects to recover approximately $122,000 of these costs within the first year. In
addition, the Indoor Football Franchise will reimburse the Civic Center a total of
$62,500 within the next five years towards the purchase of these items.
Half-House Curtain for Arena - $100,000 - In order to effectively compete for
mid-size shows, a curtain system needs to be installed that will reduce seating
capacity to 5,000-6,000. This should increase the number of concert type events
by 3-5 per year, creating an annual increase in net revenues of $50,000 annually.
Concourse Enhancements - $50,000 - As a part of the efforts to improve the
Civic Center's food and beverage program, novelty stands, and other concourse
services, a complete new signage program with a common theme has been
designed that will also enhance traffic flow patterns. In addition to modernizing
the concourse, this will have a positive impact on revenues derived from
concourse services.
11
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Handicapped Seating - Arena Phase II - $20,000 - The Civic Center has
adopted a three phase program to upgrade the handicapped seating needs in the
Coliseum. Phase II will be completed this year.
William.~on Road Marquee - $105,000 - The interior electronics portion of the
Marquee of the Williamson Road Electronic Sign needs to be replaced and the
exterior needs to be refurbished. The replacement of the electronics will save
approximately $40,000 annually in maintenance and electrical costs. In addition,
the Civic Center will be able to sell advertising on the sign for a projected income
of $30,000 annually. (A major portion of this project is scheduled to go to City
Council for approval on September 7, 1999.)
Auditorium Stage Rigging - $15~000 - These funds will pay for necessary repairs
to the stage rigging system to keep it safely operational.
Safety_ Harness System for Arena - $20,000 - The Coliseum currently has a
safety harness system on only ½ of the truss area. The current system needs to be
replaced and expanded throughout the entire truss area. Safety harnesses are
attached to pulleys and are needed for those individuals who climb 85' foot steel
trusses in the arena to install cables, lighting and sound systems for events. If an
individual would fall from the truss, the harness system would prevent them from
sustaining serious injuries.
Security_ System in Auditorium & Exhibit Hall - $10,000 - A security system
has been installed in the Coliseum. The Civic Center will extend full coverage to
the entire complex.
Economic Impact Study - $25,000 - As a part of the study of the future needs of
the Civic Center, an evaluation of the economic impact of future infrastructure
improvements is necessary.
Assisted-listening. Devices for Auditorium and Coliseum - $5,000 - Twenty
assisted-listening devices are needed to enhance the ability of individuals with
hearing disabilities to enjoy Civic Center events. These devices are headsets that
can be worn by hearing-impaired individuals so that they can directly pick up
signals from the Civic Center's sound equipment. Equipment is needed to comply
with ADA requirements.
Marketing Support Equipment - $6,000 - The Marketing Department of the
Civic Center needs a laminating machine and an overhead projector for
presentations.
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Box Office Renovations - $10,000 - Improvements to the Box Office are
necessary to meet the cash counting needs for new in-house programs, including
concessions and novelty programs.
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Floor Buffer - $3,000 - A propane operated floor buffer is needed to properly
maintain concourse floors.
FLEET MANAGEMENT:
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Tire Changer - $17,000 - Due to the frequency of tire changes, one high
performance tire changer is needed to reduce labor down time and to allow for
vehicles to be placed back in service faster. Current tire changer is 25 years old.
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Upgrade of hand and power tools - $25,510 - Contents of Fleet Management
mechanics' tool boxes need upgrading. These tool boxes are assigned to each
individual employee to be used in day-to-day equipment repairs. Many tools are
broken, worn-out, or outdated and have not been upgraded since 1981. Tools
would include wrenches, tap and die sets, air drills, wrenches, sockets, and
electrical testers.
Ce
Upgrade and Replace Shop Tools - $15,000 - Shop tools are needed to maintain
Police, Fire, Public Works, and all other city owned vehicles. Many tools have
been worn out due to age and usage. Other tools and machines need to be
upgraded due to changing technologies. These tools will be used by all garage
staff.
de
Construction of a Storage and Parts Building - $25,000 - Construction of a
storage and parts building or area is needed for the issuing of parts for vehicle
repair at the Fleet Management garage. A secure area is needed to house
inventory that is frequently used, hard to obtain, or specialized. Area would
include shelving and security locks.
13
EQUIPMENT REPLACEMENT RECOMMENDATION -FY 1999/2000
Equipment Estimated New
Rank Agency Name Unit # Year EQUIPMENT DESCRIPTION Cycle Replacement Cumulative
Replaced Fiscal Year Cost Coat
t 062 Parks & Grounds 479 1986 Pick Up Truck with snow plow/winch/dump body 1996 34,000 34,000
2 062 Parks & Grounds 419 197t Flatbed Truck 1981 $%000 66,000
3 052 Crisis Intervention 099 1990 Van 1997 26,000 91,000
4 062 Building Maintenance 641 1994 10 Ton Dump Truck (Transfer/kept in Fleet; see note) 2004 24,000 115,000
6 062 Parks & Grounds 1433 1982 10 Ton Dump Truck w/snow plow/spreader 1992 94,500 179,500
6 050 ~.nimal Control 1226 1988 Pick Up and Special Carrier 1996 31,000 210,600
7 064 Social Services 1139 1993 Station Wagon 2000 24,000 234,500
8 062 Building Maintenance 621 t988 Pickup Truckw/Ufility Body 1998 22,000 250,500
9 050 Police Patrol 202 t993 Full Size Sedan t996 24,200 280,700
10 050 Police Patrol 203 1993 Full Size Sedan t996 24,200 304,900
1t 050 Police Patrol 229 1998 Full Size Sedan 2000 24,200 329,100
12 050 Police Patrol 262 1997 Full Size Sedan 1999 24,200 363,300
13 050 Police Patrol 263 1998 Full Size Sedan 2000 24,200 377,500
14 050 Police Patrol 269 t998 Full Size Sedan 2000 24,200 401,700
16 050 =olice Patrol 272 1997 Full Size Sedan 1999 24,200 426,900
16 050 Police Patrol 286 1996 Full Size Sedan 1997 24,200 460,100
17 050 Police Patrol 291 1998 Full Size Sedan 2000 24,200 474,300
18 050 Police Patrol 1248 1997 Full Size Sedan t999 24,200 498,500
19 050 Police Patrol t256 1997 Full Size Sedan 1999 24,200 622,700
20 050 =olice Patrol 1267 t997 Full Size Sedan 1999 24,200 646,900
21 050 Fire/EMS 302A 1994 Ambulance t999 68,000 6t4,900
22 050 Fire/EMS 200A 1993 Ambulance 1998 68,000 682,900
23 062 Streets & Traffic 360 1974 36 Ton Equipment Trailer t989 48,000 730,900
24 062 Solid Waste Management 663 1989 Refuse Packer 1999 92,000 822,900
26 050 Police/Animal Control 1262 1993 Pick Up and Special Carrier 1998 31,000 863,900
26 062 Streets & Traffic 307 1988 3/4 ton. 4x4 Dick up w/snow Plow 1996 30,000 883,900
27 062 Parks and Grounds 472 1986 Cab Mounted Vacuum Sweeper 1997 120,000 1,003,900
28 062 Parks and Grounds 443 199t 3/4 ton, 4x4 pick up w/snow plow 1998 30,000 1,033,900
29 062 Parks and Grounds 408 t989 314 ton, 4x4 pick up w/snow plow 1996 30,000 1,063,900
30 062 Parks and Grounds 1427 1973 Brush Chipper 1988 18,000 1,081,900
31 062 Building Maintenance 620 1988 3/4 Ton Pick Up w/Utility Body 1996 24,000 1,106,900
32 062 Traffic Engineering 310 1993 3/4 Ton 4x4 Pick Up Truck 2000 28,000 1,133,900
33 062 Streets & Traffic 316 1989 3/4 Ton 4x4 Pick Up Truck w/snow plow attachments 1996 30,000 1,163,900
34 050 Police Services/ID 0211 1997 Van 2000 26,000 1,189,900
36 050 Police/CIB 1246 1990 Mid Size Sedan 1995 18,000 1,208,900
36 050 Emergency Services 094 1993 4 door, '4x4 Mid Size Utility Vehicle 2000 26,000 1,234,900
37 060 Fire/EMS 041 1993 Full size utility suburban 2000 36,000 1,269,900
38 052 Parks and Recreation 466 1989 3/4 Ton 4x4 Pick Up w/plow 1999 30,000 1,299,900
39 062 Parks and Recreation 424 1989 3/4 Ton 4x4 Pick Up w/plow 1899 30,000 1,329,900
40 062 Parks and Grounds t422 1988 Vacuum Leaf Loader 1998 8,500 1,338,400
41 062 =arks and Grounds 1448 1980 Tractor W/Mowing Attachments 1990 12,000 1,360,400
42 050 Fire/EMS 079 t989 4 door full size sedan 1899 21,000 1,371,400
43 002 City Manager 080 1993 4x4 Utility Vehicle 2000 28,000 1,389,400
44 050 Police Patrol 1224 1897 Full Size Sedan 1996 24,200 1,423,600
46 050 Police Patrol 1223 1895 Full Size Sedan 1997 24,200 1,447,800
46 050 Police Patrol 1261 1895 Full Size Sedan 1997 24,200 1,472,000
47 050 Police Patrol 294 1996 Full Size Sedan 1997 24,200 1,496,200
48 052 Custodial Services 892 1986 CargoVan 1995 21,000 t,617,200
49 024 Sheriff Office New 3/4 Ton Crew Cab Pick Up 26,000 t,543,200
50 024 Sheriff Office New 6'x12' Trailer 1,200 t,544,400
Note: Unit #641 is a 10 ton dump truck, larger than what is needed for department's use,
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File ff,467
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34514-102099 authorizing the Acting City Manager
to execute an agreement between the Roanoke City School Board and the City of
Roanoke, allowing the City to operate a fitness center at Lucy Addison Aerospace Magnet
School for use by the general public, and authorizing establishment of user fees to be
charged at said fitness center. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Wednesday, October 20,
1999.
Council Member Swain inquired as to the impact of fitness centers in the schools on private
enterprise, and requested a comparison of charges for the use of City fitness centers
versus private facilities.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
C:XMyFilcs\oc120 wpd
James D. Ritchie, Sr.
October 25, 1999
Page 2
pc:
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
John W. Coates, Manager, Department of Parks and Recreation
Dr. E. Wayne' Harris, Superintendent, Roanoke City Public Schools
Michael A. Cooper, Principal, Lucy Addison Aerospace Magnet School
C:\MyFiles~,ocO. O wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34514-102099.
A RESOLUTION authorizing the City Manager to execute an agreement between the
Roanoke City School Board and the City of Roanoke, allowing the City to operate a fitness
center at the Lucy Addison Aerospace Magnet School for use by the general public, and
authorizing the establishment of user fees to be charged at the fitness center, upon certain
terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, the agreement between the Roanoke City
School Board and the City of Roanoke, approved as to form by the City Attorney, allowing
the City of Roanoke to operate a fitness center in specified areas at the Lucy Addison
Aerospace Magnet School for use by the general public, all of which shall be upon the terms
and conditions as more particularly set forth in the City Manager's report dated October 20,
1999.
all persons:
The following fees for the use of the fitness room shall be initially charged to
(i)
Persons providing proof of residency in the City of Roanoke: $15.00
per month, or $4.00 per visit.
(ii) All other persons: $22.00 per month, or $5.00 per visit.
The above notwithstanding, the Manager of the Roanoke City Department of Parks and
Recreation shall have the authority to adjust all fees charged pursuant to the agreement
before the first day of any month the agreement is in place, and such fees shall be set at a
level which is at or lower than market rates for a similarly situated facility. Such fees shall
be collected by the City and shall be used to offset costs incurred in administering the
agreement.
ATTEST:
City Clerk.
H:'~=S'~R-FIT-ADD[SON- I 0- 20-99
RECEIVED
CITY CLERKS OFF)CE October 20, 1999
Council Report #99-421
12 R2:01
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
Authorization of an Agreement permitting the
Parks and Recreation Department to operate a
public fitness center within specified areas of
Lucy Addison Aerospace Magnet School and
authorization for the Manager of Parks &
Recreation to set usage fees for said facility.
A. Roanoke City Public Schools scheduled a complete
renovation of Lucy Addison Aerospace Magnet
School to occur between June, 1998 and August,
1999.
B. A fitness room was designed into the renovation.
C. physical fitness equipment totaling $_4_5_~0_Q_Q was
approved for purchase by Parks and Recreation
under the FY99 CMERP program.
II. CURRENT SITUATION:
ao
Lucy Addison Aerospace Magnet School renovations
have been completed and the facility opened to
students in August, 1999.
The fitness room has been completed and is
available for use.
Co
Fitness equipment totalling $_4~4~L42 has been
ordered by Parks and Recreation. The equipment
will be available for use by the first of
November.
Do
Roanoke City Public Schools will use the fitness
room and equipment for physical education classes
and sports conditioning.
Honorable Mayor and Council Members
Lucy Addison Fitness Center Agreement
October 20, 1999
Council Report #99-421, Page 2
E o
Go
Roanoke City Parks and Recreation plans to
operate the facilities as a public fitness
center, open to the general public, during non-
school hours. Facilities consist of: fitness
room, foyer area, gymnasium, restrooms,
cafeteria, the men's and ladies' locker rooms,
designated classrooms, and all adjoining common
areas of Lucy Addison Aerospace Magnet School.
Initial fees to be charged for fitness room usage
are: City Residents - $15.00 per month or $4.00
per visit, all others - $22.00 per month or $5.00
per visit. Rates may be seasonally adjusted to
reflect demand or meet needed operating expenses,
but will not be lower than: City Residents -
$!0.00 per month or $2.00 per visit, all others -
$15.00 per month or $3.00 per visit. Fees
charged at Breckinridge, Woodrow Wilson, and Lucy
Addison Fitness Centers shall be the same.
Entrance fees for other areas, to include: the
gymnasium, the restrooms, the cafeteria, the
men's and ladies' locker rooms, and all adjoining
common areas of Lucy Addison Aerospace Magnet
School will not be charged.
Roanoke City School Board shall have the right to
utilize the facilities during times granted to
the City of Roanoke in the Agreement, provided
that the School Board gives the Manager of Parks
and Recreation, fourteen (14) days prior written
notice.
Operational costs for weekday custodial services
and weekday utilities shall be paid by the School
Board. Other operational costs shall be paid by
the City, through the Department of Parks and
Recreation.
The Agreement to operate Lucy Addison Fitness
Center is essentially the same as was approved
to operate Breckinridge and Woodrow Wilson
Fitness Centers. Differences are noted on
Attachment A.
Honorable Mayor and Council Members
Lucy Addison Fitness Center Agreement
October 20, 1999
Council Report #99-421, Page 3
Jo
Ko
City Council approval of the Agreement (attached)
between the City of Roanoke and the Roanoke City
School Board is required if Parks and Recreation
is to operate the fitness center.
The Fee Compendium and City Code do not address
the charging of fees at Addison Fitness Center.
III. ISSUES.'
Facility Utilization
IV. ALTERNATIVES:
ao
City Council authorize the City Manager to
execute the attached Agreement~ approved as to
form by the City Attorney~ and authorize the
Manager of Parks & Recreation to establish user
fees as set forth in the Agreement for the use of
Lucy Addison Fitness Center and to authorize the
Manager of Parks & Recreation to adjust said fees
pursuant to the Agreement so long as the fees are
equal to those fees charged at Breckinridge
Fitness Center and Woodrow Wilson Fitness Center.
S_~ for expanded recreational
programming serving City residents would be
affirmed.
Legal authority is vested in Council to
enter into an Agreement regarding usage of
School Board owned facilities.
o
Greater utilization of School
facilities would be achieved.
Board
Honorable Mayor and Council Members
Lucy Addison Fitness Center Agreement
October 20, 1999
Council Report #99-421, Page 4
o
City Council not authorize the City Manager to
execute the attached Agreement~ approved as to
form by the City Attorney~ and not authorize the
Manager of Parks & Recreation to establish user
fees as set forth in the Agreement for the use of
Lucy Addison Fitness Center and to not authorize
the Manager of Parks & Recreation to adjust said
fees pursuant to the Agreement so long as the
fees are equal to those fees charged at
Breckinridge Fitness Center and Woodrow Wilson
Fitness Center.
~S2DiD-Q~ for expanded recreational
programming by way of a City/School
partnership serving City residents would
not be affirmed.
o
Legal authority vested in Council to enter
into an Agreement is moot.
o
iL~ of School Board facilities would
not be increased.
Vo
RECO~94ENDATION is that City Council concur with
Alternative "A", and authorize the City Manager
to execute the attached Agreement, approved as to
form by the City Attorney, and authorize the
Manager of Parks & Recreation to establish user
fees as set forth in the Agreement for the use of
Lucy Addison Fitness Center and to authorize the
Manager of Parks & Recreation to adjust said fees
pursuant to the Agreement so long as the fees are
equal to those fees charged at Breckinridge
Fitness Center and Woodrow Wilson Fitness Center.
Respectfully submitted,
Ritchie
Acting City Manager
JDR/j j n
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Manager, Parks & Recreation
Business Coordinator, Parks & Recreation
Recreation Superintendent, Parks & Recreation
Recreation Coordinators (3), Parks and Recreation
City Risk Management Officer
Superintendent, Roanoke City Public Schools
Assistant Superintendent for Operations, Roanoke City
Public Schools
Director of Health & Physical Education, Roanoke
City Public Schools
Principal, Lucy Addison Aerospace Magnet School,
Roanoke City Public Schools
ATTACHMENT A
Differences Between Breckinridge, Woodrow Wilson, and Lucy Addison Fitness
Center Agreements
Fitness Center Room
School Access, M-F
Cleaning Time, M-F
Public Hours, M-F
Public Hours, Sat
Public Hours, Sun
Breckinridge
Until 3:00PM
3:00PM-4:00PM
4:00PM-8:00PM
9:00AM-I:00PM
I:00PM-5:00PM
Woodrow
Until 3:30PM
3:30PM-4:00PM
4:00PM-9:00PM
9:00AM-3:00PM
I:00PM-6:00PM
Addison
Until 3:30PM
3:30PM-4:00PM
4:00PM-9:00PM
9:00AM-3:00PM
i:00PM-6:00PM
# Vending Machines
Allowed
Access to Machines
Prohibited, M-F
Lockers
More than 1
Before 3:00PM
Allowed
Limited to 1
Before 3:30PM
Not Allowed
More than 1
Before 3:30PM
Allowed
Public Hours, M-F
5:00PM-8:00PM
5:00PM-9:00PM
5:00PM-9:00PM
Accessibility
Granted
Not Granted
Granted
NOTE: public Hours at Breckinridge have been modified since the original
Agreement and are now the same as Woodrow and Addison.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #20
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34516-102099 endorsing the City's participation in
funding one-third of the actual cost of a new traffic signal on U. S. Route 220 in the vicinity
of the Southern Hills area, upon certain terms and conditions. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Wednesday, October 20, 1999.
Sincerely,'~ ~t,~ ~,, ~f,t~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc~
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works/Traffic Engineer
Barry L. Key, Manager, Office of Management and Budget
Lisa J. Fain, Acting Chief of Economic Development
Evelyn S. Lander, Chief, Planning and Community Development
Charles M. Huffine, City Engineer
C:\MyFiles\oct2.0. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34516-102099.
A RESOLUTION endorsing the City's participation in funding one-third of the actual cost
of a new traffic signal on U.S. Route 220 in the vicinity of the Southern Hills area.
WHEREAS, the Virginia Department of Transportation ("VDOT") is prepared to install a
new traffic signal, including the portions of the signal that would control traffic entering and exiting
the proposed roadway on the City side of U.S. Route 220, in the Southern Hills area, and is willing
to fund one-third of the actual cost ora new traffic signal; and
WHEREAS, the County of Roanoke is willing to fund one-third of the actual cost of a new
traffic signal in the vicinity of the Southern Hills area.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council
endorses the City's participation in one-third of the actual cost of a new traffic signal on U.S. Route
220 in the vicinity of the Southern Hills, upon such terms as set out in the Council report dated
October 20, 1999.
ATTEST:
City Clerk.
H:'~RES%R-ENDORSE-S IGNAL-RT220-10-20-99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #20
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34515-102099 amending and reordaining certain
sections of the 1999-2000 General and Capital Projects Fund Appropriations, providing for
appropriation of $40,000.00, in connection with a new traffic signal on U. S. Route 220 in
the vicinity of the Southern Hills area. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Wednesday,
October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works/Traffic Engineer
Barry L. Key, Manager, Office of Management and Budget
Lisa J. Fain, Acting Chief of Economic Development
Evelyn S. Lander, Chief, Planning and Community Development
Chades M. Huffine, City Engineer
C:~MyFiles\oct20.wpd
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34515-102099.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Capital Projects Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
A=Drooriations
Nondepartmental
Transfers to Other Funds (1)
Fund Balance
$ 61,541,034
.................................. 60,332,488
Reserved for CMERP - City (2) ................................. $
3,622,457
Capital Projects Fund
Appropriations
Traffic Engineering
U.S. Route 220 Traffic Signal (3) ...............................
1) Transfer to Capital
Projects Fund
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
(001-004-9310-9508)
(001-3323)
(008-052-9571-9003)
$ 40,000
(40,000)
40,000
$ 2,656,089
40,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS ~F~ICE
October 20, 1999
No. 99-168
OCT-8 ~I0:45
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Proposed Traffic Signal on U. S. Route 220
Dear Mayor Bowers and Members of City Council:
I. Background:
U. S. Route 220 is maintained by the Virginia Department of Transportation
(VDOT) along its entire length in the City of Roanoke, including the portion
from the Franklin Road/Route 419 interchange (near Tanglewood Mall) down
to the City limit (near the Blue Ridge Parkway interchange). Property on the
west side of U.S. Route 220 is in Roanoke County while property on the east
side is in Roanoke City.
Traffic management for the Southern Hills neighborhood can be improved
if a signalized point of ingress and egress can be established.
The new Lowe's store being built in Roanoke County, and abutting U.S.
Route 220, requires traffic signalization at its main entrance (Valley Avenue).
The City of Roanoke side of U.S. Route 220 (Southern Hills area) can also
be served by this new traffic signal. While no intersecting roadway (on the
City side) exists at the location of this proposed traffic signal, such a roadway
has been discussed by private developers. City Council approved a
rezoning request, on April 6, 1998, from Southern Lane Group, LLC, for ten
(10) tracts of land to be rezoned from RS-3 to C-2. The report to City
Council from the Roanoke City Planning Commission indicated that "the
proposed development would realign existing streets and create a new
signalized intersection at Route 220" at this location.
II. Current situation
VDOT is presently installing the new traffic signal, including the portions of
the signal that would control traffic entering and exiting the proposed
roadway on the City side of U.S. Route 220 (see attached map).
Cost estimate of $124,926 has been prepared by VDOT for all materials and
installation of the proposed traffic signal.
VDOT has expressed its willingness to expedite the installation of the subject
traffic signal by administering the construction of the signalization project, as
well as participating in one-third of the cost of the project.
Mayor Bowers and Members of Council
99-168
Page 2
October 20, 1999
III.
IV.
Roanoke County had indicated that it will participate in one-third of the cost
of the project.
City of Roanoke would need to fund the remaining third of the actual project
cost (City share estimated at $41,642) to enable signalized access for future
development in the Southern Hills area. Proposed Capital Maintenance &
Equipment Replacement Program (CMERP) includes a recommended
expenditure of $40,000 to pay the majority of this cost. Any balance needed
would be paid from funds available in the Traffic Signals - General account
(008-052-9560). Funding would not be spent from the $700,000 established
in the last bond referendum for new traffic signals that were previously
identified.
Issues:
A. Traffic flow and safety
B. Funding
C. Cost sharing
D. Timing
Alternatives:
City Council endorse participation in one-third of the actual cost of a new
traffic signal on U.S. Route 220 in the vicinity of the Southern Hills area, and
appropriate $40,000 from the Capital Maintenance and Equipment
Replacement Program (CMERP) to a new account to be titled
"U.S. Route 220 Traffic Signal".
Traffic flow and safety for motorists at this intersection would be
enhanced. Signalized access for the Southern Hills area in the City
of Roanoke would be created for future roadway to serve existing
neighborhood and future development.
Funding required of City is estimated at $41,642, of which $40,000 is
available in CMERP. Any balance needed can be funded by a
transfer of funds available in the Traffic Signal-General account (008-
052-9560).
Cost sharing divides the cost evenly among the three (3) parties:
VDOT, County of Roanoke and City of Roanoke. VDOT plans to
front-fund all project costs and invoice City for the actual amount of
its one-third share upon completion.
Mayor Bowers and Members of Council
99-168
Page 3
October 20, 1999
Timing of the project calls for VDOT to install the traffic signalization
as quickly as possible and in conjunction with the opening of the new
Lowes store.
City Council not endorse participation in one-third of the cost of new traffic
signal on U.S. Route 220 in the vicinity of the Southern Hills area, nor
appropriate $40,000 in the Capital Maintenance and Equipment
Replacement program (CMERP) to a new account to be titled
"U.S. Route 220 Traffic Signal".
Traffic signal and safety at this intersection would not be improved if
a traffic signal is not installed.
2. Funding would not be needed for this project at this time.
Cost sharing by VDOT and Roanoke County may need to be re-
evaluated.
4. Timing for signalization would be delayed.
V. Recommend that City Council approve Alternative "A" and do the following:
Endorse.participation in one-third of the actual cost of a new traffic signal on
U.S. Route 220 in the vicinity of the Southern Hills area.
B. Appropriate $40,000 from the Capital Maintenance and Equipment
Replacement Program (CMERP) to a new account to be entitled
"U.S. Route 220 Traffic Signal".
Respectfully submitted,
James D. Ritchie
Acting City Manager
JDR/RKB/gpe
Attachment: Map
copy: City Attorney
Director of Finance
Director of Public Works
Office of Management & Budget
Chief of Economic Development
Chief, Community Planning
City Engineer
Traffic Engineer
$ ~AL
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #24-184
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34517-102099 amending and reordaining subsection (b) of
§2-37, Office hours, work weeks and holidays, of the Code of the City of Roanoke (1979), as
amended, to provide that'for the year 2000 only, New Year's Day shall be observed as a legal
holiday by the City on Monday next following such day. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Wednesday, October
20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc;
The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:LMy Files\oct20.wpd
James D. Ritchie, Sr.
October 25, 1999
Page 2
pc~
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P O. Box
2235, Tallahassee, Florida 32316
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel Management
C:~.tyFil~s\oct2.0.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34517-102099.
AN ORDINANCE amending and re-ordaining subsection (b) of §2-37, Office hours, work weeks and
holidays, of the City Code of Roanoke (1979), as amended, to provide that for the year 2000 only, New Year's
Day shall be observed as a legal holiday by the City on the Monday next following such day; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (b) of 2-37, Office hours, work weeks and holidays, of the Code of the City of
Roanoke (1979), as amended, is hereby amended and re-ordained to read and provide as
follows:
§2-37.
(b)
Office hours, work weeks and holidays.
In each calendar year, the first day of January (New Year's Day), the third Monday in
January (Dr. Martin Luther King, Jr. Day), the third Monday in February (George
Washington Day), the last Monday in May (Memorial Day), the fourth day of July
(Independence Day), the first Monday in September (Labor Day), the fourth
Thursday in November (Thanksgiving Day), the Friday next following Thanksgiving
Day and the twenty-fifi~h day of December (Christmas Day), or whenever any such
days shall fall on Saturday, the Friday next preceding such day, or, whenever any
such days shall fall on Sunday, the Monday next following such day, shall be
observed as legal holidays of the city by all departments of the city except as may
otherwise be provided by law and except as to employees of departments of the city
that work twenty-four-hour shifts. For the year 2000 only, New Year's Day shall be
observed as a legal holiday by the city on the Monday next following such day.
In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\TEM~ssh\Ord-NewYearsDay2000
i~ECEIVED
CITY CLERKS OFFICE
'g9 OCT 14 AlO:18
Roanoke, Virginia
October 20, 1999
99-49
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Change Date of Employee Holiday for New Year's Day (January 1), 2000
I. Background:
Ao
Section 2-37(b) of the Code of the City of Roanoke, provides that whenever a legal
holiday, such as New Years Day, falls on a Saturday, then the Friday just preceding
such day shall be observed by City offices as a legal holiday.
B. For calendar year 2000, January 1st will fall on a Saturday.
Per the Code of the City of Roanoke, the New Year's Day holiday would be observed
on Friday, December 31, 1999.
II. Current Situation:
Any Y2K problems that are unforseen or may not have been corrected will likely
occur after midnight Friday, December 31st and during the days that follow. Due to
advance planning and preparation, any incidents that do occur should be minor in
nature.
Department managers will begin to check departmental systems on Saturday,
January_ 1st to insure that they are operational. If problems are detected, employees
will begin work immediately to correct them or adapt work processes to continue
service delivery to citizens.
Co
If city offices are closed on Monday, January_ 3rd instead of Friday, December 31 st,
this Would allow an extra day for employees to address any Y2K problems that occur
before re-opening on Tuesday, January 4th.
City Council action is required to amend Section 2-37(b) of the City Code to move
the day which the official holiday of New Years Day is observed from December 31 st
to January 3fa.
Members of Council
Page 2
III.
IV.
The State has already changed the State's official holiday of New Year's Day
to Monday, January 3rd.
Issues:
A. Citizen Service
B. Timing
C. Coordination with State
Alternatives:
Amend Section 2-37(b) Code of the Ci_ty of Roanoke to move the day of which the
official holiday of New Years Day, 2000 is observed from the Friday preceding the
holiday, December 31, 1999, to the next following Monday, January_ 3, 2000.
ao
Citizen Services should not be disrupted. Closing city offices on
January 3rd will allow city employees an extra day to address any
unforseen Y2K problems that may disrupt services.
bo
Timing is important. It would benefit employees as they plan for the
holidays to be notified as soon as possible of this change.
Co
Coordination with State government. This change will allowthe City
of Roanoke to be consistent with the state as they have already taken
action to change the date of the observation of the New Year's
holiday for the year 2000.
Do not amend Section 2-37(b) Code of the Ci_ty of Roanoke to move the day of
which the official holiday of New Years Day, 2000 is observed from the Friday
preceding the holiday, December 31, 1999, to the next following Monday,
January_ 3, 2000.
Citizen Service could be disrupted. If Y2K problems occur and the
city does not have time to respond, service may be disrupted.
b. Timing would not be an issue.
c. Coordination with State government would not be achieved.
Members of Council
Page 3
Vo
CC:
Recommendation:
Ao
Amend Section 2-37(b) Code of the City of Roanoke to move the day of
which the official holiday of New Years Day, 2000 is observed from the
Friday preceding the holiday, December 31, 1999, to the next following
Monday, January_ 3, 2000.
Respectfully submitted,
James D. Ritchie
Acting City Manager
Acting Assistant City Manager
City Attomey
Director of Finance
Manager, Office of Management and Budget
Acting Budget Administrator
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #326-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report with regard to a communication from Wayne G. Strickland, Executive Director,
Fifth Planning District Commission, requesting the City's participation in regional water
discussions by appointment of City representatives to a policy committee and a technical
committee, was before the Council of the City of Roanoke at a regular meeting which was
held on Wednesday, October 20, 1999.
On motion, duly seconded and adopted, the report was tabled.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Wayne G. Strickland, Executive Director, Fifth Planning
313 Luck Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
District Commission,
C:\MyFiles\oct20 wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #99
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34518-102099 authorizing execution of Amendment
No. 2 to a Subgrant Agreement between the City and the Roanoke Regional Chamber of
Commerce, dated September 16, 1998, for continued funding of the Community Business
Development Initiative to assist new or expanding businesses in targeted areas in the City.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Beth Doughty, President, Roanoke Regional Chamber of Commerce, 212 S.
Jefferson Street, Roanoke, Virginia 24011
Roy Baldwin, Director, Regional Small Business Development Center, 212 S.
Jefferson Street, Roanoke, Virginia 24011
James D. Grisso, Director of Finance
Lisa J. Fain, Acting Chief of Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
C;~yFile~\ocl20.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34518-102099.
A RESOLUTION authorizing execution of Amendment No. 2 to a Subgrant
Agreement between the City and the Roanoke Regional Chamber of Commerce, dated
September 16, 1998, for continued funding of the Community Business Development
Initiative to assist new or expanding businesses in targeted areas in the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager, and the City Clerk, are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, Amendment No.
2 to the Subgrant Agreement between the City and the Roanoke Regional Chamber of
Commerce, dated September 16, 1998, for continued funding of the Community Business
Development Initiative, said Amendment No. 2 to provide for additional funding to assist
new or expanding businesses in targeted areas of the City, as more particularly set out in the
report to this Council dated October 20, 1999.
2. Amendment No. 2 shall be approved as to form by the City Attorney.
ATTEST:
H:',.RES'~R-AMDNO2-RREG-CHAMBER-COM-SUBGR.ANT- 10-20-99
City Clerk.
RECEIVED
CITY CLERKS OF=ICE
'99 OCT-8 .10:45
Roanoke, Virginia
October 20, 1999
99-44
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Amendment No. 2 to the Community Development Block Grant (CDBG)
Agreement with the Roanoke Regional Chamber of Commerce (Chamber) for
the Community Business Development Initiative (CBDI)
Background:
The Chamber requested funding assistance for the CBDI during the budgeting cycle for
the July 1998 to June 1999 period. The CBDI program offers services such as
workshops, counseling, planning and advice in obtaining financing to assist new or
expanding businesses. Program goals include facilitating the location of such businesses
in targeted areas of the city and the creation of employment opportunities for low- and
moderate-income persons.
City_ Council originally authorized $125,000 in CDBG funding for the CBDI as part of the
1998/1999 Annual Update to the Consolidated Plan approved for submission to the U.S.
Department of Housing and Urban Development (HUD) on May 11, 1998, by Resolution
33830-051198.
C. The CBDI began operations in mid-September 1998 under a one-year agreement.
The CBDI exceeded its first-year performance goals, which expected, at a minimum,
marketing of the program to 100 potential businesses, providing individual counseling to
50 businesses and facilitating the creation of 6 jobs for low- and moderate-income
individuals.
II. Current Situation:
mo
Council authorized an additional $55,000 in CDBG funding for the CBDI as part of the
1999/2000 Annual Update to the Consolidated Plan approved for submission to HUD on
May 11, 1999, by Resolution 34281-051199. This funding will continue the CBDI
through June 30, 2000.
An amendment to the existing agreement is needed to incorporate the additional $55,000
funding and increase the program's performance goals through the current June 30, 2000,
ending date.
Members of Council
Page 2
III. Issues:
A. Cost to the City.
B. Business development in distressed areas.
C. Consistency with the Consolidated Plan.
IV. Alternatives:
Authorize the Acting City Manager or the Acting Assistant City Manager to execute, and
the City Clerk to attest, Amendment No. 2 to the CDBG Subgrant Agreement with the
Chamber (similar in form and content to Attachment A), said amendment to be approved
as to form by the City Attorney.
1. Cost to the City would be $55,000 in CDBG funding, which is available in the
following account:
035-G00-0030-5021 Small Business Development/CBDI
$55,000
Business development in distressed areas will continue to benefit through the City's
support of the CBDI. Among the CBDI's goals is facilitating the location of new and
expanding businesses in areas of the inner City where poverty rates exceed 20%.
3. Consistency with the Consolidated Plan would be achieved. This plan, approved by
City Council, includes the $55,000 additional funds for the CBDI.
Bo
Do not authorize the City Manager or the Assistant City Manager to execute, and the City
Clerk to attest, Amendment No. 2 to the CDBG Subgrant Agreement with the Chamber.
1. Cost to the City would not be a factor.
Business development in distressed areas would be negatively affected. Without the
$55,000 in CDBG funding, the CBDI would be unable to continue its services to
businesses through June 2000.
3. Consistency with the Consolidated Plan would not be achieved in the absence of an
amendment to add the $55,000 in approved funding to the CBDI agreement.
V. Recommendation:
It is recommended that City Council concur with Alternative A, authorizing the Acting City
Members of Council
Page 3
Manager or the Acting Assistant City Manager to execute, and the City Clerk to attest,
Amendment No. 2 to the CDBG Subgrant Agreement with the Chamber (similar in form and
content to Attachment A), said amendment to be approved as to form by the City Attorney.
Respectfully submitted,
James D. Ritchie
Acting City Manager
WRH:FEB
Attachment
C~
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Budget Administrator
Chief of Economic Development
Office of Grants Compliance
President, Blue Ridge Small Business Development Center
Attachment A
AMENDMENT No. 2
This Amendment No. 2 is entered into this 14th day of September, 1999, by and between the City of
Roanoke (the "Grantee") and the Roanoke Regional Chamber of Commerce, Inc. (the "Subgrantee").
WHEREAS, by Resolution No. 33875-061598 and Ordinance No. 33874-061598, the Roanoke City
Council approved the 1998 Community Development Block Grant (CDBG) program and appropriated
funds therefor; and
WHEREAS, by Resolution No. 34349-062199 and Ordinance No. 34348-062199, the Roanoke City
Council approved the 1999 Community Development Block Grant (CDBG) program and appropriated
funds therefor; and
WHEREAS, by Resolution No. , the Roanoke City Council approved the execution of
Amendment No. 2 to the Agreement between the Grantee and the Subgrantee.
NOW THEREFORE, the Grantee, the Subgrantee and the Center do mutually agree to amend the
Agreement as follows:
1. Part 1., "SCOPE OF SERVICES," shall be revised to reflect updated performance goals
for the program and shall read as follows:
1. SCOPE OF SERVICES:
The Subgrantee shall provide an economic development activity to promote
business development in the City of Roanoke. The Subgrantee shall provide 3
positions, two full-time and one part-time, who will render technical assistance in
conducting activities including, but not limited to: outreach and marketing of the
new program, counseling of clientele, facilitating financial assistance, and other
related business services, which shall result in such outcomes as the creation of
jobs for low- and moderate-income persons, economic stimulation to areas of
poverty concentration and/or services to low- and moderate-income areas of the
City.
The performance goals include the following:
1. The Subgrantee will provide outreach and market its services to 250 potential
businesses, either new or expanding businesses within the City of Roanoke.
2. The Subgrantee shall provide counseling services to 100 new or expanding
businesses within the City of Roanoke.
3. The Subgrantee shall facilitate the development of 20 jobs for low- and
moderate-income persons within the City of Roanoke.
1 of 3 pages
Part 3., "BUDGET," shall be revised to reflect the entire $180,000 in CDBG funds
provided by the Grantee to the Subgrantee for the period from September 15, 1998, to
June 30, 2000, and shall read as follows:
3. BUDGET:
The total amount of CDBG funds used for this project shall not exceed $180,000.
Category Admin Cost Project Cost Total Cost
Executive Director 7,756.00 7,601.00 15,357.00
Program Director 3,476.00 59,682.00 63,158.00
Outreach & Business Specialist 30,000.00 30,000.00
Full Time Staff Benefits (20% rate) 2,005.00 18,212.00 20,217.00
Mileage ~ $.31 3,000.00 3,000.00
Training 6,100.00 6,100.00
Computers (2 ~ 100/month) * 3,200.00 3,200.00
Telephones (2~ 35/month) 1,436.00 1,436.00
General office, computer, supplies 2,584.00 2,584.00
Bookkeeping 5,164.00 5,164.00
Consultant - Marketing Study 5,561.00 5,561.00
Computer Software 2,117.00 2,117.00
Copying 5,052.00 5,052.00
Postage 3,038.00 3,038.00
Printing/Publications 6,500.00 6,500.00
Subscriptions & Dues 516.00 516.00
Marketing 7,000.00 7,000.00
TOTAL $ 23,962.00 $156,038.00 $180,000.00
* The cost charged by the Subgrantee to lease the corn >uters should be competitive. That
is, the Subgrantee shall maintain documentation reflecting that the lease would not be
an excessive cost compared to the cost to lease from other sources
With prior approval from the Office of Grants Compliance, budgeted funds may
be shifted among approved line items for expenses which are consistent with the
Scope of Services and which do not exceed the funding limitations within the
Administrative category.
The Agreement, dated September 16, 1998, and Amendment No. 1, dated April 1, 1999, shall remain
unchanged in all other terms and provisions.
2 of 3 pages
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATFEST: FOR THE GRANTEE:
By
Mary F. Parker, City Clerk
By
City Manager/Assistant City Manager
ATTEST:
FOR THE SUBGRANTEE:
By
Robert Lawson, Chairman of the Board
Roanoke Regional Chamber of Commerce
By
Beth Doughty, President
Roanoke Regional Chamber of Commerce
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS AMENDMENT CERTIFIED
Assistant City Attorney
Director of Finance
Date
035-099-9930-5021 ($125,000)
Account # 035-G00-0030-5021 ($55,000)
3 of 3 pages
CITY OF ROANOKE
L
4
8 ?
19
11}
18
17
1:)
11
111
141
16
Community Business Development Initiative
MISSION
· To promote business development in Roanoke's older neighborhoods.
II.
GOALS
· Seek to accelerate the development and growth of inner-city based businesses.
· Provide Roanoke with a new vision for economic development·
· Identify potential areas for business development and opportunities in untapped markets.
· Disseminate information to under served businesses and residents through a professional social
network.
· Hold seminars in leadership, home based businesses, start up issues, business planning, marketing
strategies, financing, taxes, problem solving, etc.
· Create and maintain a detailed database and directory of the business stock within Roanoke's older
neighborhoods.
IH. WHAT WE DO
1. Business Training:
Seminars and workshops are designed to provide the knowledge and management skills local business owners
and managers need to start, retain, or expand a successful business. This training will allow businesses to survive,
grow, and create employment·
2. Business Advice:
A professional business advisor will provide free, confidential, one-on-one counseling to identify and assist your
business needs, for example:
Business Planning: Is essential in securing financing and establishing a sound business strategy for growth.
CBDI can help you develop an orderly business plan, including financial projections to chart the course of your
business.
Financial Analysis: CBDI can help in developing vital business management information including cash flow
projections, profitability analysis, pricing methods, and industry comparisons.
Marketing ~4ssistance: The ability to create sales is the key to success. A sound marketing plan provides a
structured method to create sales. Our staff can assist you in creating a marketing plan market research, pricing,
product mix, distribution channels, advertising, and promotion·
Capital Formation: CBDI provides information about potential sources of capital to start or expand your
business. We can assist you in the preparation of a loan proposal.
· Pre-Venture Planning: Before you make a significant or long-term investment, consult with CBDI. Staff will
guide you in researching the existing market, determining industry characteristics, identifying capital
requirements, and evaluating profitability potential.
3. Resource Center:
CBDI has a library of printed and video publications. Each piece is targeted to business start-up, development,
and growth. Our resources include: sales training tapes, start-up manuals, export information, market research,
and much more.
FOR MORE INFO CONTACT: Stark Jones, Director-C. B. D.I. Regional Chamber of Commerce
212 S. Jefferson St. Roanoke, VA 24011 (540) 982-7300 (work) (540) 983-0723 (fax)
sjones~roanokechamber, org (emaii address)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #178-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy Of Resolution No. 34519-102099 authorizing execution of Amendment
No. 2 to a Subgrant Agreement between the City and the Blue Ridge Housing
Development Corporation, dated May 4, 1998, for funding to proceed with the Southeast
component of the project, as more particularly described in a report of the Acting City
Manager under date of October 20, 1999. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Wednesday,
October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
Alvin Nash, President, Blue Ridge Housing Development Corporation, 510 11th
Street, N. W., Roanoke, Virginia 24022-1683
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
C:~Vly Filcs\oct20.wpd
James D. Ritchie, Sr.
October 25, 1999
Page 2
pc~
H. Daniel Pollock, Jr., Coordinator, Housing Development
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
C:~vlyFiles\o~t20.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34519-102099.
A RESOLUTION authorizing execution of Amendment No. 2 to a Subgrant Agreement
between the City and the Blue Ridge Housing Development Corporation, dated May 4, 1998, for
funding to proceed with the Southeast component of the project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager, and the City Clerk, are hereby
authorized, for and on behalf of the City, to execute and attest, respectively, Amendment No. 2 to
the Subgrant Agreement between the City and the Blue Ridge Housing Development Corporation,
dated May 4, 1998, for funding to conduct additional housing and community development projects
in the City, said Amendment No. 2 to provide for the funding to proceed with the Southeast
component of the project, as more particularly set out in the report to this Council dated October 20,
1999.
2.
The amendment shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H: ~RES%R-AMDNO2- BLUERIDGEHOU SING-SUBGRANT- 10-4'99
I~ECEtYED
CITY CLER~-,~, O~'F~nF
'99 OCT-8 At0:45
Roanoke, Virginia
October 20, 1999
99-45
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
S ubj e ct:
Amendment No. 2 to HOME Investment Partnerships (HOME) Agreement
with Blue Ridge Housing Development Corporation, Inc. (BRHDC)
I. Background:
A. The City_ of Roanoke receives entitlement funds each year under the HOME program of
the U.S. Department of Housing and Urban Development (HUD).
For nearly a decade, BRHDC has received HUD and other funding to conduct housing
and community development projects in the City.
City Council originally authorized $115,000 in HOME funds for BRHDC as part of the
Consolidated Plan Annual Update (Annual Update) approved for submission to HUD on
May 12, 1997, by Resolution No. 33402-051297. These funds were to assist BRHDC's
"Community Assisted Revitalization Effort" (CARE) project, involving construction or
rehabilitation and sale of two affordable, single-family homes, one each in the Gainsboro
and Southeast sections of the City.
City Council authorized execution of a subgrant agreement with BRHDC on May 4,
1998, by Resolution 33797-050498.
$5,000 was added administratively to the agreement as of June 30, 1999, to provide for
additional unanticipated costs associated with the acquisition of the Gainsboro property
at 38 C_filmer Avenue.
II. Current Situation:
mo
All HOME funds provided to date have been needed to complete 38 Gilmer Avenue, the
costs of which exceeded the original estimates. Further, it had been the intent to restore
the original home at this location. However, the structural damage to the long-vacant
house proved too extensive and demolition was required. The additional costs, including
those to construct a new unit, have depleted project funds and precluded initiation of a
unit in Southeast.
City Council authorized an additional $55,400 in HOME funds for this project as part of
1999/2000 Annual Update approved for submission to HUD on May 11, 1999, by
Members of Council
Page 2
Resolution No. 34281-051199. This includes $4,000 for BRHDC operating costs
associated with this project.
Authorization from City Council is needed to execute an amendment to the agreement
with BRHDC in order to proceed with the Southeast component of the project.
III. Issues:
A. Cost to the City.
B. Neighborhood revitalization.
C. Timing.
D. Consistency with the Annual Update.
IV. Alternatives:
m. 1.
Authorize the Acting City Manager or the Acting Assistant City Manager to
execute, and the City Clerk to attest, Amendment No. 2 to the 1998/99 BRHDC
Subgrant Agreement (similar in form and content to Attachment 1), approved as to
form by the City Attorney.
Cost to the City will be $55,400 in HOME funds and is available in accounts
035-090-5307-5339 ($51,400) and 035-090-5307-5342 ($4,000).
Neighborhood revitalization will be enhanced by executing this amendment.
An additional vacant and/or deteriorated property will be made available for
development as new or rehabilitated affordable housing in the Southeast
section of the City.
Timing is significant. The specific HOME funds being provided fall within the
Community Housing Development Organization (CHDO) set-aside. Such
funds must be committed to CHDO projects within twenty-four months of the
entitlement being received by the City. After this time, uncommitted CHDO
may be recaptured and reallocated to other communities by HUD.
Consistency with the Annual Update will be achieved. The activities and
funding covered by this amendment are specifically authorized in the Annual
Update for implementation by BRHDC.
Members of Council
Page 3
Do not aj.~thorize the Acting City Manager or the Acting Assistant City Manager to
execute Amendment No. 2 to the 1998/99 BRHDC Subgrant Agreement.
2. a. Cost to the City would not be an issue.
b. Neighborhood revitalization would not be promoted.
Timing of CHDO funds commitments would be delayed. This would not put
the City at immediate risk of losing these CI-IDO funds, but it is preferable to
commit them as early as possible.
Consistency with the Annual Update would not be achieved, since the
BRHDC is specifically identified as the agency which will implement activities
and funding covered by this amendment.
V. Recommendation:
Concur with Alternative A, authorizing the Acting City Manager or the Acting Assistant City
Manager to execute, and the City Clerk to attest, Amendment No. 2 to the 1998/99 BRHDC
Subgrant Agreement (similar in form and content to Attachment 1), approved as to form by the
City Attorney.
Respectfully submitted,
James D. Ritchie
Acting City Manager
JDR:feb
C~
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Director of Public Works
Director of Human Development
Acting Budget Administrator
Housing Development Coordinator
Office of Grants Compliance
Executive Director, BRHDC
Attachment 1
AMENDMENT No. 2
This Amendment No. 2 is made and entered into this __ day of , 1999, by and between the City of
Roanoke (the Grantee) and Blue Ridge Housing Development Corporation, Inc.(the Subgrantee).
WITNESSETH:
WHEREAS, by Resolution No. 33797-050498, Roanoke City Council approved the execution ofa subgrant
agreement (Agreement) between the Grantee and the Subgrantee; and
WHEREAS, the Grantee and the Subgrantee mutually agreed to Amendment No. 1, which increased by
$5,000 the funding provided by the Grantee under the Agreement and extended the Agreement through June
30, 2000; and
WHEREAS, by Resolution No. - , Council authorized this Amendment No. 2 to the Agreement;
NOW THEREFORE, the Grantee and the Subgrantee do mutually agree to amend the Agreement as follows
1. Part 1, USE OF HOME FUNDS, Section c., Period of this Agreement, shall be revised to read
as follows:
c. Period of this Agreement -- This Agreement shall be effective as of May 4, 1998,
and, unless amended, shall end December 31, 2000.
2. Part 1, USE OF HOME FUNDS, Section d., Schedule, shall be revised to read as follows:
d. Schedule -- By December 31, 2000, the Subgrantee shall have completed
construction of the properties and closed on their sale.
3. Part 1, USE OF HOME FUNDS, Section f., Budget, shall be revised to provide an increase
of $55,400.00 in the total funding available and shall read as follows:
Budget -- The total HOME funds to be provided by the Grantee under this
Agreement is $175,400. Of these funds, not more than $14,000 may be used for
eligible CHDO operating expenses. In addition, up to $5,000 of the funds may be
used for downpayment and closing cost assistance to the homebuyers. At the
Grantee's sole discretion, any funds remaining unexpended at the end date of this
Agreement or the completion of construction of the properties and closing on their
sale, whichever occurs sooner, may be deobligated from the Agreement and made
available for other HOME or HOME/CHDO projects, as appropriate. The award
of funds under this Agreement does not commit the Grantee to award any other
funding to the project.
Page 1 of 3
',l'he Agreement, dated May 4, 1998, and Amendment No. 1, dated June 30, 1999, shall remain
unchanged in all other terms and provisions.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment No. 2 as of the day and year
hereinabove written:
ATTEST: FOP-, THE GRANTEE:
By
Mary F. Parker, City Clerk
By
City Manager/Assistant City Manager
ATTEST:
FOR THE SUBGRANTEE:
By
Cyndi Stultz, Secretary
By
Alvin Nash, Executive Director
APPROVED AS TO HOME ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Date
Director of Finance
Account #
035-090-5307-5339 $51,400 (Proj.)
035-090-5307-5342 $4,000 (Oper.)
035-090-5305-5342 $10,000 (Oper.)
035-090-5305-5339 $105,000 (Proj.)
035-090-5306-5339 $5,000 (Proj.)
Page 2 of 2
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011 -1536
Telephone: {540) 853-2541
Fax: {540) 853-1145
October 25, 1999
File #183-410
SANDRA H. EAKIN
Deputy CiL~ Clerk
Kathryn S. Dickerhoff, Bid Coordinator
Cargill Salt Co.
24950 Country Club Blvd., Suite 450
North OImstead, Ohio 44070
Dear Ms. Dickerhoff:
I am enclosing copy of Ordinance No. 34520-102099 accepting the bid of Cargill, Inc., to
provide an estimated 2,000 tons of highway deicing salt, in the total amount of $42.45 per
ton, upon certain terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
William L. Stuart, Manager, Streets and Traffic
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
C: ~lyFiles\oct2 0 Wl:Xt
MARY F. PARKER, CMC/AAE
City Clerk
CITY 'OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: 1540) 853-254t
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
October 25, 1999
File #183-410
Peter S. Barnes, Director
Morton International, Inc.
100 N. Riverside Plaza
Chicago, Illinois 60606
Robert H. Jones, Chair
International Salt Co.
P. O. Box 540
Clarks Summitt, Pennsylvania 18411
Gentlemen:
I am enclosing copy of Ordinance No. 34520-102099 accepting the bid of Cargill, Inc., to
provide an estimated 2,000 tons of highway deicing salt, in the total amount of $42.45 per
ton, upon certain terms'and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work; and rejecting all other
bids made to the City. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Wednesday, October 20, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on deicing salt.
Sincerely,
Mary F. Parker, CMCtAAE
City Clerk
MFP:Io
Enclosure
C:XlVlyFil~\oct20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34520-102099.
AN ORDINANCE accepting the bid of Cargill, Inc., for deicing salt, upon certain
terms and conditions, and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids made to the City for
the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Cargill, Inc., in the total amount of $42.45 per ton for deicing salt,
as is more particularly set forth in the City Manager's report dated October 20, 1999, to this
Council, such bid being in full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said bidder, which bid is on file
in the Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with
the successful bidder, based on its proposal made therefor and the City's specifications made
therefor, said contract to be in such form as is approved by the City Attorney, and the cost
of said work to be paid for out of funds heretofore or simultaneously appropriated by
Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\ORD-GEIC, OB-DEICrNG-SALT- 10-20-99
RECEIVED
CITY CLERES OFFIC~
October 20, 1999
'99 DI]T -(5 At~.q~ncil Report No. 99-376
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: Bids' to purchase Highway
Deicing Salt
Bid No. 99-9-36
Background on the subject in chronological order is:
Deicing Salt is used by the City for the Snow and Ice Removal on City
Streets. Street Maintenance, through its Snow and Ice Removal accounts
purchase the necessary Deicing Salt to have on hand or as needed to
address inclement weather problems.
Specifications were developed and along with a request for quotation were
sent specifically to six (6) suppliers of Deicing Salt. A public advertisement
was published in The Roanoke Times and The Roanoke Tribune and also
on the City's Bid Board.
Bids were received, after due and proper advertisement, and were publicly
opened and read at 2:00 p.m. on September 22, 1999 in the Office of the
Manager of Supply Management.
II Current Situation is:
Three (3) bid responses were received. A tabulation of those responses is
attached to this report.
All bid responses received were evaluated in a consistent manner, by
representatives of Public Works, Street Maintenance and Supply
Management.
The bid evaluations have determined that the bid response for Cargill, Inc.
of North Olmsted, Ohio is the lowest responsible bid which meets all required
specifications. Their bid of $42.45 per ton is $3.51 or 7.6% lower than FY
'98-'99 bid.
III Issues in order of importance are:
A. Need
Mayor David A. Bowers and Members of Council
Deicing Salt
October 20, 1999
Page 2
IV
V
B. Compliance with specifications
C. Funding
Alternatives in order of feasibility are:
A. City Council authorize the purchase of Highway Deicing Salt from Cargill, Inc.
for a cost of $42.45 per ton.
1. Need to have available deicing salt for snow and ice removal would
be addressed with this alternative.
2. Compliance with specifications is met by the bid submitted by Cargill,
Inc.
3. Funding is available in Snow and Ice Removal account 001-052-
4140-2045.
B. City Council not authorize the purchase of Deicing Salt.
1. Need to efficiently and safely deice City streets during inclement
weather would not be addressed by this alternative.
2. Compliance with specifications would not be a factor in this
alternative.
3. Funding designated for the purchase of deicing salt would not be
expended at this time with this alternative.
Recommendation
A. Council concur with Alternative "A" and authorize the purchase of an
estimate 2,000 tons of Deicing Salt from Cargill, Inc. for a delivered price of
$42.45 per ton. The annual estimated cost is $84,900.00.
Mayor David A. Bowers and Members of Council
Deicing Salt
October 20, 1999
Page 3
B. Reiect all other bids.
cc: City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Manager, Street Maintenance
Manager, Supply Management
Management & Budget
Respectfully Submitted,
Jam~) D. Ritchie,
Actin~j City Manager
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on September 22, 1999
On
Highway Deicing Salt
Bid No. 99-9-36
Cargill, Inc.
North Olmsted, OH
Morton
International, Inc.
Chicago, IL
International Salt
Co., LLC
Clarks Summit, PA
Estimate 2,000 Tons, Highway Deicing Salt in
accordance with City of Roanoke and VDOT
specifications, to be delivered F.O.B.
Roanoke, VA
Total
Delivery
* 42.45 Ton
* $84,900.00
2-4 Days
$48.00 Ton
$96,000.00
1-5 Days
$49.72 Ton
$99,440.00
2-4 Days
Committee:
Robert K. Bengtsq~:F ~.William L. Stuart
* Indicates Recommendation
D. Darwin Roupe
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #133-373
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34521-102099 authorizing the proper City officials
to enter into a lease between the City of Roanoke and Gar-Dam, Inc., for use of office
space at 317 Campbell Avenue, S. W., by the Commonwealth Attorney's Office. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Sherman M. Stovall, Acting Budget Administrator
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Patrick Leach, Accountant/Lease Administrator
Lynnis B. Vernon, Acting Manager, Building Maintenance/Custodial Services
C:kMy Filcs\o~O. wpd
shall contain
Manager.
2.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34521-102099.
AN ORDINANCE authorizing the proper City officials to enter into a lease between
the City of Roanoke and Gar-Dam, Inc. for use of office space at 317 Campbell Avenue, S.W.
by the Commonwealth Attorney's Office, upon certain terms and conditions; and providing for
an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager and City Clerk are authorized to execute and attest,
respectively, for and on behalf of the City, in form approved by the City Attorney, with Gar-
Dam, Inc., or its successor in title, a lease of office space on the second floor of 317 Campbell
Avenue, S.W., for use by the Commonwealth Attorney's Office, for a period of one (1) year
to automatically renew for an additional term of one (1) year subject to certain conditions,
commencing on November 1, 1999, at a monthly rental of $1,500.00 per month. Such lease
such other terms and conditions as are approved and required by the City
In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
H:\TEMP~h\Ord-C. mr-D~m, In~
City Clerk.
CITY
~99 OOT-6 Atl :16
October 20, 1999
Council Report No. 99-377
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Lease Agreement- Commonwealth's Attorney
I. Background:
Lease of additional office space for the Commonwealth's Attorney to relieve
over-crowding, provide space for expansion of the collections program, and
allow consolidation of the Regional Drug Prosecutor's Office was approved
by Ord. No. 32187-092694.
Lease with Gar-Dam, Inc. for 3,300 square feet, more or less, located on the
second floor of 317 Campbell Avenue, SW, (Tax Map Number 1010835) will
expire on October 31, 1999.
II.
Current Situation:
Commonwealth's Attorney needs to assure the right to continued use of the
space for at least one additional year. Lessor has agreed to a new lease at
a lower rate for a one-year period, with provision for automatic renewal. See
attached proposed lease.
B. The terms for the new lease have been ne,qotiated as follows:
1. Number of Square Feet
3,300
2. Term of Lease
One year, with automatic annual
renewal provision
3. Lease Rate $1,500/month
4. Intended Use Office space
Honorable Mayor and City Council
Lease Agreement - Commonwealth's Attorney
October 20, 1999
Page 2
5. Location
Utilities
Janitorial and Maintenance
317 Campbell Avenue (second
floor)
Provided by lessor
Provided by lessee
II1.
Issues:
Need
Timin,q
Cost to City
IV.
Alternatives:
City Council authorize a new lease between the City and Gar-Dam, Inc.
for a one-year term with automatic renewal provision, at the rate of $1,500
per month for the first year, in a form approved by the City Attorney.
Need of Commonwealth's Attorney for additional office space is
met.
Timing to secure continued use of the leased space as soon as
possible is critical.
Cost to City will be $1,500 per month for the first year. Funds are
available in the operating budgets of the Cost Collection Unit and
Regional Drug Prosecutor.
City Council does not authorize a new lease between the City and Gar-
Dam, Inc. for a one-year term with automatic renewal provision, at the rate
of $1,500 per month for the first year, in a form approved by the City
Attorney.
Need of Commonwealth's Attorney for additional office space is not
met.
Timing to secure continued use of the leased space as soon as
possible is critical.
3. Cost to City is zero.
Honorable Mayor and City Council
Lease Agreement - Commonwealth's Attorney
October 20, 1999
Page $
Recommendation: City Council authorize a new lease between the City and
Gar-Dam, Inc., for a one-year term with automatic renewal provision, at the rate
of $1,500 per month for the first year, in a form approved by the City Attorney, in
accordance with Alternative "A".
Respectfully submitted,
D. Ritchie
Acting City Manager
JDR/KBK/SEF
CC~
City Attorney
Director of Finance
Director of Utilities and Operations
Acting Budget Administrator
City Engineer
Engineering Coordinator
Lease Administrator, Billings & Collections
Acting Manager, Building Maintenance/Custodial Services
Commonwealth's Attorney
THIS LEASE, made this 26th day of August. 1999, by and between GAR. DAM,
INC. hereinafter called "Lessor" and CITY OF ROANOKE, hereinafter called "Lessee".
:WITNESSETH:
1. LEASED PREMISES. That in consideration of the rents and covenants herein
set forth, Lessor does hereby lease to Lessee, and Lessee hereby leases from Lessor,
under the terms and conditions hereinafter set forth the following described property, to-
wit:
317 Camr)bell Avenue. S.W. (_second floor) Roanoke. Vir_oir3ia, hereinafter known as the
"Leased Premises", containing 3300 square feet, more or less.
2. TERM. The term of this Lease shall be for a period of one (1) year, commencing
on the l~t day of November, 1999, and terminating at midnight on the 31 st day of October,
This Lease will automatically renew annually for an additional term of one year,
unless: (a) either party gives notice in writing to the other at least ninety (90) days prior to
the end of the term of the Lease of its intent to terminate the Lease, in which case the
Lease shall terminate at the end of such term, or (b) the parties fail to agree in writing at
least sixty (60) days prior to the end of the term of the Lease as to the monthly rental to be
paid during the next annual term.
3. RENT. The rental fee for the Leased Premises shall be the total sum of ONE
THOUSAND FIVE HUNDRED DOLLARS ($1,500.00) per month during the first year of
tenancy.
In all instances, rent shall be payable each and every month during said term,
without demand therefor, on the first day of each calendar month of such term, in advance.
4. USE OF PREMISES. Lessee shall not, without written consent of Lessor, use
the Leased Premises, nor allow them to be used, for any unlawful purpose or for any
purpose other than non-public access office space.
5..U._T][J.TIF~ The Lessor shall supply heat, air conditioning, electricity and water
to the leased premises without charge to the Lessee. The Lessee shall be responsible for
the cost of installation of and maintenance of any telephone or facsimile lines serving the
leased premises, including all charges relating to wiring, installation, lease or purchase of
said equipment.
6. MAINTENANCE AND REPAIRS Lessee will keep the premises in good order
and repair, reasonable wear and tear excepted. Lessee will be responsible for the regular
janitorial cleaning, including emptying trash and vacuuming of the Leased Premises, at its
own expense. Lessor will be responsible for the structure of the building, the stairwell, the
heating, ventilation and air conditioning systems and plumbing maintenance.
7. CHANGES TO PROPERTY. Lessee will make no additions, alterations or
improvements, or structural changes, including painting of the interior or exterior surfaces
of the Leased Premises, without prior written consent of the Lessor.
8. ~ The Lessee shall insure, at its expense, personal property used
or stored o~ the Leased Premises. Lessor will not be responsible for damage to Lessee's
property unless caused solely by the negligence of the Lessor. Lessor shall maintain
hazard insurance on the structure itself. Lessee will provide proof of self-insurance in the
amount of at least $500,000.00 to protect Lessor in the event that Lessee, its agents,
employees, clients, guests or invitees are injured on the Leased Premises.
9. ASSIGNMENT AND SUB[~=TTING_ Lessee shall not assign or sublet all or any
part of the premises without prior written consent of Lessor.
Lessor shall not unreasonably withhold consent to any assignment or sublet.
10, ~ Lessee may, but is not required to, have a sign advertising its business
on the front door of the Leased Premises. In the event that the Lessee chooses to install
a sign, the Lessor will require that the sign be of the general type and appearance of the
signs already in place at 313 and 315 Campbell Avenue, S.W.
11, AMERICANS WITH DISA_~!BTY ACT, The parties agree that if it becomes
necessary for the Lessee to provide access to the premises pursuant to the Americans
With Disabilities Act (ADA), the Lessee shall notify the Lessor, in writing, of this
requirement. Lessor shall have sixty (60) days from the receipt of the notice to make the
necessary changes to the Leased Premises to allow access in compliance with the ADA
and, if the Lessor is unable or unwilling to so comply, then Lessee may terminate the lease
at the end of the sixty (60) day period, without responsibility for additional rent payments
after the expiration of the sixty (60) day period.
12. ~ If at any time, the rent is more than five (5) days late, or if the
Lessee files for bankruptcy or abandons or vacates the Leased Premises, the total rent
provided for in this Lease, whether accrued or not, shall, at the option of the Lessor,
immediately become due and payable, and Lessor shall have the right to enter the Leased
Premises at once to remove any property therein, without liability for damage and without
obligation to store such property, and to re-rent the property for the unexpired portion of
the term and receive the rent and apply the same, after deduction of appropriate expenses,
to the rent payable hereunder, Lessee remaining liable for any deficiency; or the Lessor
may, at option, immediately terminate this Lease, in which event Lessee shall quit and
surrender~the Leased Premises to Lessor, providing that neither terminating this Lease
under this clause nor recovering possession of the Leased Premises shall deprive the
Lessor of any other action or remedy against the Lessee for possession, for rent or for
damages. All of the Lessor's dghts shall be cumulative and shall not preclude the Lessor
from exercising all other rights and remedies provided by law.
13, LOCKS AND KEYS. Lessor will provide Lessee and its employees with keys
to the front door and keys to individual offices as required. Lessee will be responsible for
retrieving keys from any employees who leave Lessee's employment for any reason.
Lessor may charge a reasonable fee for producing and issuing replacement keys.
14. AUTHORITY TO ENTER. Lessor may enter the Leased Premises at all
reasonable times for the purpose of inspecting or for making repairs, whether the Lessee
be present or not.
15. AUTHORITY TO SHOW, Dudng the last ninety (90) days of the term, if Lessee
has not exercised its option to renew, Lessor may place the premises on the market and
Lessor, or its authorized agent, shall be permitted to enter at all reasonable times to show
the premises to prospective tenants.
16. WHOLE OF THE AGREEMENT. The parties agree that this Lease represents
their entire agreement.
17. LEGAL INTERPRETATION, The parties agree that this Lease is governed
and construed in all respects and enforced according to the laws of the Commonwealth
of Virginia.
WITNESS the following signatures:
FOR GAR - DAM, INC:;~SOR:
DAVID J. DAIV~Oi PRI~SIDENT
FOR THE CITY OF ROANOKE, LESSEE:
4
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #5-25-184
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34522-102099 extending the pay benefits provided
for by Resolution No. 4748 for Officer Holly L. Willoughby until November 30, 1999. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Holly L. Willoughby, 3036 Saunders Grove Drive, Moneta Virginia 24121
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Kenneth S. Cronin, Manager, Personnel Management
Glenn A. Asher, Manager, Risk Management
A. L. Gaskins, Chief of Police
C :'aMy Filch\oct2.0. wpd
IN THECOUNC~ OF THECITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34522-102099.
A RESOLUTION extending the pay benefits provided for by Resolution No. 4748 for a
certain employee of the City.
WHEREAS, Resolution No. 4748, adopted February 28, 1936, provides that police officers
and fire fighters absent fi.om duty because of disabling injuries incurred in the line of duty shall suffer
no loss in compensation for sixty days;
WHEREAS, by Resolution No. 4748, Council has voluntarily established a local benefit for
the City's police officers and fire fighters, and eligibility for such benefit is determined solely by the
terms of Resolution No. 4748, not by the Workers' Compensation Act or related law;
WHEREAS, Resolution No. 4748, requires that extension of benefits provided for by such
resolution beyond sixty days shall be only upon authority of Council; and
WHEREAS, by report of October 20, 1999, the Acting City Manager has recommended that
benefits available to such employee be extended until November 30, 1999.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Officer Holly Willoughby shall be entitled to the difference between her base pay as
a police officer and any sums received pursuant to the Workers' Compensation Act until November
30, 1999.
2. Such employee shall under no circumstances receive payments fi.om the City, including
Workers' Compensation benefits, in excess of her regular base pay as a police officer.
3. The City Manager shall be authorized to terminate the benefits provided for by this
resolution should it be established by report of a licensed physician that said employee is able to
return to duty at a police officer's regular base pay.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
0(:1' 12 PI2:01
October 20, 1999
Council Report No. 99-422
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Extension of Pay Benefits
I. Background:
ao
Council Resolution No. 4748 of February 28, 1936, estab-
lished a policy for payment of a salary supplement to
injured employees in only the Fire/EMS and Police
Departments for a period of sixty (60) days. The intent
of the salary supplement was to ensure that a police
officer or firefighter receives his full salary if an
accident occurred on the job and caused the employee to
lose time from work.
o
Officer Holly Willoughby, of the City of Roanoke Police
Department's Mounted Patrol Unit, suffered job-related
injuries on July 1, 1999, when the horse she was riding
lost its footing and fell, trapping Officer Willoughby's
left leg beneath it. The accident was accepted by the
City's Workers' Compensation program. By virtue of City
Council's passage of Resolution No. 4748, supplementary
salary payments to Officer Willoughby were approved
because it was clear she would qualify for the benefit by
being unable to work after sixty (60) days.
Co
Per Resolution of City Council, these benefits expired
under the 60-day allowance on August 30, 1999.
II. Current Situation:
Officer Willouqhby has remained off duty, under doctor's
care, from the date of injury. She is progressing slowly
but no medical determination has been made at this point
regarding her return to duty.
Page 2
Members of Council
October 20, 1999
B o
Authorization by City Council is required to continue
salary supplements more than 60 days during Officer
Willoughby's continued absence from duty due to on-the-
job injuries.
III. Issues:
A. Employee morale.
B. Cost.
C. Council Resolution No. 4748.
IV. Alternatives:
Authorize salary supplements for Officer Willoughby from
August 31, 1999, for another 60 days.
1. Employee morale will not be affected.
Cost of salary supplement payments are deducted
from the Department's personnel account. The
Workers' Compensation account is not affected by
the salary supplements. Officer Willoughby's pay
for Workers' Compensation will continue to be paid
by the City as required by the Code of Virginia,
§65.2-502.
o
Compliance with Resolution No. 4748 would be pos-
sible.
Do not authorize Officer Willoughby's salary supplements
to be paid beyond August 30, 1999.
1. Employee morale will be negatively affected.
o
Personnel costs will be reduced by the difference
between the amount paid through Workers' Compensa-
tion, as required by the Code of Virginia, and
gross salary.
Page 3
Members of Council
October 20, 1999
o
Compliance with Resolution No. 4748 would not be
possible.
V. Recommendation:
Council concur with Alternative A and authorize supplemental
salary payments to Officer Willoughby for another sixty (60)
days, until she is able to return to normal duty as a police
officer, or until such employee is no longer classified as a
police officer, whichever shall occur first.
Respectfully submitted,
es D. Ritchie
Acting City Manager
JDR:JED:lfs
HL Willoug~y Benefits Extension2.wpd
cc: City Attorney
Director of Finance
Director of Public Safety
Manager of Personnel Management
Risk Management Officer
Chief of Police
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #60-305
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34524-102099 authorizing acceptance of a grant,
in the amount of $106,606.00, from the United States Department of Health and Human
Services to be used to augment client services at the Crisis Intervention Center through
the Sanctuary Outreach Program, as more particularly set forth in a report of the Acting
City Manager under date of October 20, 1999. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Wednesday, October 20, 1999.
A ~'4~ ¢~Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Andrea B. Krochalis, Program Manager, Crisis Intervention Center
C \MyFiles\oct20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34524-102099.
A RESOLUTION authorizing the acceptance of a grant from the United States Department
of Health and Human Services to provide services at the City's Crisis Intervention Center
(Sanctuary); and authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the United States department of Health and
Human Services' Runaway and Homeless Youth Program Grant (No. 03CY0396/2), in the amount
of$106,606 to be used to augment client services at the City ofRoanoke's Crisis Intervention Center
through the Sanctuary Outreach Program as set out and described in the City's application for said
grant, and as more particularly set forth in the October 20, 1999, report of the City Manager to this
Council.
2. The City Manager, or the Assistant City Manager, is hereby authorized to execute any
and all requisite documents, including any documents providing for indemnification by the City as
are required for the City's acceptance of this grant, upon form approved by the City Attorney, and
to furnish such additional information as may be required in connection with the City's acceptance
of this grant.
3. The City Manager is further directed to furnish such additional information as may
be required by the United States Department of Health and Human Services in connection with the
City's acceptance of the grant.
ATTEST:
City Clerk.
H:',RES'~RG-DLC-Run away- I 0-20-99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #60-305
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34523-102099 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$106,606.00, in connection with a grant received from the United States Department of
Health and Human Services to provide client services at the City's Crisis Intervention
Center through the Sanctuary Outreach Program for runaway and homeless youth. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Andrea B. Krochalis, Program Manager, Crisis Intervention Center
C:LMyFiles\oct20 wpd
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34523-102099.
AN ORDINANCEto amend andreordaincertainsectionsofthe1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 4,240,639
Runaway and Homeless Youth Grant Fund FY00 (1-16) ............ 106,606
Revenues
Health and Welfare $ 4,240,639
Runaway and Homeless Youth Grant Fund FY00 (17) .............. 106,606
1) Regular Employee
Salaries
2) Temporary Wages
3) Retirement
4) ICMA Match
5) FICA
6) Health Insurance
7) Dental Insurance
8) Long Term Disability
9) Fees for Professional
Services
10) Telephone
11 ) Cellular Telephone
12) Administrative
Supplies
13) Dues and
Membership
14) Training and
Development
(035-054-5136-1002)
(035-054-5136-1004)
(035-054-5136-1115)
(035-054-5136-1116)
(035-054-5136-1120)
(035-054-5136-1125)
(035-054-5136-1126)
(035-054-5136-1131 )
(035-054-5136-2010)
(035-054-5136-2020)
(035-054~5136-2021 )
(035-054-5136-2030)
( 035-054-5136-2042)
(035-054-5136-2044)
70,162
10,000
6,315
65O
6,133
4,140
463
175
5OO
3O0
1,000
5OO
700
2,000
15) Mileage (035-054-5136-2046) $ 1,500
16) Program Activities (035-054-5136-2066) 2,068
17) Federal Grant
Receipts (035-054-5136-5136) 106,606
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
..%
t~ECEIVED
CITY CLERKS OFFICE
'99 OCT 13 Atl :52
Roanoke, Virginia
October 20, 1999
Report # 99-721
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Acceptance of United States Department of Health and Human Services funds of the
Runaway and Homeless Youth Act.
I. BACKGROUND
The City of Roanoke has received Program Grant Number 03CY0396/2 in the
amount of$106,606 from the U. S. Department of Health and Human Services
to administer Sanctuary's Outreach Program for runaway and homeless
children. These funds are used to cover the salaries and fringes of a Youth
Counselor Coordinator's position (a shared position, with the Aggression
Replacement Training & Education Program); Youth Counselor III position;
Youth Counselor I position; Temporary Relief Counselor, and related
program activities.
Bo
The U.S. Department of Health and Human Services awards grants for
services in three year cycles. The total grant project period is currently
September 1, 1998 through August 31, 2001.
Goal of this program is to reduce the number of runaways and homeless youth
in our community and to increase family reunification.
D. Accomplishments during the grant period have included:
Provided weekly education and support groups for the community for
special populations who are at risk for homelessness and delinquency.
These groups include:
mo
Parent Group
Aftercare/Multi-Family Group
Young Women's Group
These groups are shared with the Crisis Intervention Center programs.
The Sanctuary Outreach goal for these groups is to break the cycle of
dysfunctional family patterns and teach healthy and appropriate coping
skills.
The Honorable Mayor and Members of City Council
Page 2
October 20, 1999
II.
Provided weekly youth education/support groups.
Provided regular staff participation in the Roanoke City School's Student
Support Teams by staff.
Provided a Summer Therapeutic Recreation Program for at risk youth.
Participated in providing support for community efforts such as United Way
Week, Clean Valley Day of Caring and Adopt-A-Park Program. Youth
receiving Sanctuary Outreach services are expected to participate in a
community service.
The program has developed collaborative relationships with other
organizations and agencies in the community that can assist in addressing
youth and family needs.
ISSUES
Need for Services- An increased need for detention alternatives, therapeutic
placements, rehabilitation and restitution exists in the Roanoke community.
Program Goals - The primary goal is to reduce the number of
runaway, throwaway, homeless, and street youth in our service
community and to increase the number of family reunifications among
this population. The Sanctuary Outreach Counselor partners with the
youth to resolve the issues that have lead their families to crisis.
A waiting list of six to thirty children often exists for placement at the
Crisis Intervention Center. Referrals for placements come through the
Juvenile and Domestic Relations District Courts and Court Service
Unit. Court involvement is now required for residential placement at
the Crisis Intervention Center.
Immediate Response to Citizens - Runaway and Homeless youth staff work
with clients from the Crisis Intervention Center's waiting list and provide
services to eliminate or reduce the need for removal from the home. Staff
also work with youth who are currently runaways, throwaways, homeless or
street youth with the goal of family reunification.
Flexibility - Sanctuary Outreach is able to serve clients who are not
eligible for other Crisis Intervention Center services through VJCCCA
and is available after hours.
The Honorable Mayor and Members of City Council
Page 3
October 20, 1999
Funding - The Runaway and Homeless Youth Act funds have been awarded
to the City of Roanoke Sanctuary Outreach Program. If acceptance of these
funds are denied, funds must be returned to the United States Department of
Health and Human Services.
IH. ALTERNATIVES
· Authorize the City Manager to execute required documents to accept the
United States Department of Health and Human Services' Runaway and
Homeless Youth Program Grant number 03CY0396/02 for the period
September 1, 1999 to August 31, 2000.
Need for services - Sanctuary Outreach will continue to provide
services to clients until bed space is available or is no longer needed.
Immediate response to citizens - Enhances "customer service"
providing immediate response to youth and their families.
Funding - Grant funds have been awarded to the City of Roanoke for
use in the Sanctuary Outreach Program. Local match is an in-kind
contribution of.'
Supervision from Sanctuary Crisis Intervention Center
Program Manager.
City of Roanoke's administrative and support services, as the
program is housed in the Crisis Intervention Center.
Do not authorize the City Manager to accept the United States Department
of Health and Human Services' Runaway and Homeless Youth Program
Grant Number 03CY0396/02.
Need for services- Clients on the Sanctuary waiting list may not
receive services until bed space is available.
Immediate response to citizens - Will delay or, in some cases,
eliminate being able to respond in a timely manner to youth and their
families.
Budget - Funds awarded to the City will have to be returned to the
U.S. Department of Health and Human Services.
The Honorable Mayor and Members of City Council
Page 4
October 20, 1999
IV
RECOMMENDATION
Authorize the Acting City Manager to execute grant agreements and ancillary
documents required to accept the United States Department of Health and
Human Services' Runaway and Homeless Youth Program Grant Number
03CY03961/02.
Authorize the Director of Finance to establish a revenue estimate in the
amount of $106,606 in an account to be established in the Grant Fund.
Appropriate funds in the amount of $106,606 to the expenditure accounts
below:
1002 Regular Employee Salaries $70,162
1004 Temporary Wages 10,000
1120 FICA 6,133
1115 Retirement 6,315
1116 ICMA Match 650
1125 Health Insurance 4,140
1126 Dental Insurance 463
1130 Life Insurance 0
1131 Long Term Disability 175
2010 Fees for Professional Serv. 500
2020 Telephone 300
2021 Cellular Telephone 1,000
2030 Administrative Supplies 500
2042 Dues & Membership 700
2044 Training & Development 2,000
2046 Mileage 1,500
2066 Program Activities 2,068
Federal Grant Revenue $106,606
Respectfully Submitted,
James D. Ritchie
Acting City Manager
The Honorable Mayor and Members of City Council
Page 5
October 20, 1999
CC;
Glenn D. Radcliffe, Director of Human Development
William Hackworth, City Attorney
James D. Grisso, Director of Finance
Sherman Stovall, Acting Budget Administrator
Andrea B. Krochalis, Program Manager
Tarnmy Harden, Senior Accountant
Terri Sowers, Youth Counselor Supervisor
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #60-353
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34525-102099 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$14,800.00, in connection with the State Rehabilitative Services Incentive Fund for the
Regional Disability Services Board. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Wednesday,
October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Karen B. Michalski, Chair, Fifth Planning District Disability Services Board, cio Blue
Ridge Independent Living Center, Inc., 1502-D Williamson Road, N. E., Roanoke,
Virginia 24012
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
C:~ViyFiles\oct20 wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34525-102099.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $
Fifth District Disability Services Board (1) ......................
4,255,439
14,800
Revenues
Health and Welfare $ 4,255,439
Fifth District Disability Services Board (2) ...................... 14,800
1) Fees for Professional
Services
2) State Grant Receipts
(035-054-5164-2010)
(035-054-5164-5164)
$14,800
14,800
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
OOT 1.t 1:52
October 20, 1999
Report #99-722
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
SUBJECT: APPROPRIATION OF REGIONAL DISABILITY SERVICES BOARD
GRANT FUNDING - STAFF SUPPORT
I. BACKGROUND
The Fifth District Disabili_ty Services Board (DSB) is responsible to local
governments and serves as a critical resource for needs assessment, information
sharing and service opportunities for citizens with disabilities, their families and the
community.
Bo
The following jurisdictions in the Fifth Planning District have enacted resolutions
establishing their participation in a regional effort and have appointed a local official
to serve:
City of Roanoke
Town of Vinton
Roanoke County
City of Salem
City of Covington
Craig County
Botetourt County
City of Clifton Forge
Allegheny County
Other members of the DSB include representatives from business and consumers.
City Council authorized the Director of Finance to serve as fiscal agent for the Fifth
Planning District Disabilities Services Board on September 25, 1995, ResolutionNo.
32675-092595.
Do
On August 16, 1999 City Council accepted funding in the amount of $45,746 from
the State Rehabilitative Services Incentive Fund for the Fifth District DSB.
Honorable Mayor and Members of Council
Page 2
October 20, 1999
II.
III.
IV.
Eo
Funds to hire local staff in support of the administration of the DSB for a one (1) year
period have been allocated to the Fifth District DSB by the State Department of
Rehabilitative Services.
CURRENT SITUATION
A.
The DSB solicited proposals for the use of local staff support. The Department of
Rehabilitative Services and the Disability Services Council approved funding in the
amount of $14,800.
Bo
Funds from the State of Virginia Department of Rehabilitative Services in the
amount of $14,800 will be received by the City's Director of Finance as the Fiscal
Agent and disbursed to the Fifth District DSB to hire local staff support.
C. Funds need to be appropriated.
ISSUES
A. Administrative Support
B. Cost
ALTERNATIVES
mo
City Council appropriate $14,800 to a grant fund expenditure account to be
established by the Director of Finance and establish a corresponding revenue estimate
to provide funding for the Fifth District DSB to hire local staff support.
Administrative support will be provided.
Cost - no cost to the City.
Bo
City Council not appropriate $14,800 to a grant fund account and not establish a
corresponding revenue estimate to provide funding for the Fifth District DSB to hire
local staff support.
Administrative support will not be provided.
Cost - no cost to the city.
Honorable Mayor and Members of Council
Page 3
October 20, 1999
V. RECOMMENDATION
mo
Ci_ty Council concur with Alternative "A" and appropriate $14,800 to a grant fund
account number to be established and a corresponding revenue estimate to be
established by the Director of Finance, to provide funding for the Fifth District DSB
to hire local staff support.
Respectfully submitted,
j~~es D~e~°1'
Acting City Manager
GDR:cdw
CC.'
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Glenn D. Radcliffe, Director of Human Development
Karen Michalski, Chairperson, Fifth Planning District DSB
DSB COUNCIL REPORT.wpd
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #60-178-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34526-102099 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$140,012.00, in connection with Community Development Block Grant program income
received from the Roanoke Redevelopment and Housing Authority, and other
miscellaneous program income received by the City. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Frank E. Baratta, Grants Monitor, Office of Grants Compliance
C :'~M y Files\oct2.0. wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34526-102099.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Community Development Block Grant - FY99 $ 3,195,448
CDBG Unprogrammed - FY99 (1-3) ............................ 207,348
Community Development Block Grant - FY00 $ 2,818,097
CDBG Unprogrammed - FY00 (4-6) ............................ 105,864
HOME Program $ 5,167,659
HOME Unprogrammed - FY00 (7) ............................. 140,012
Revenues
Community Development Block Grant FY99 (8-16) .................. $
Community Development Block Grant FY00 (17-19) .................
HOME Program (20-21) .......................................
3,195,448
2,818,097
5,167,659
1) Unprogrammed
CDBG-Land Sale
2) Unprogrammed
CDBG-Other
3) Unprogrammed
CDBG-RRHA
4) Unprogrammed
CDBG-Land Sale
5) Unprogrammed
CDBG-Other
6) Unprogrammed
CDBG-RRHA
(035-099-9940-5187)
(035-099-9940-5189)
(035-099-9940-5197)
(035-G00-0040-5187)
(035-G00-0040-5189)
(035-G00-0040-5197)
21,893
34,888
25,258
52,497
1,767
8,105
7) Unprogrammed
HOME Funds
8) Parking Lot Income
9) Other Program
Income
10) Demolition
11) Home Ownership
Assistance
12) KDL Investments Loan
Repayment
13) Downtown Associates
14) Rental Rehab Repayment
15) Land Sale-Kimball Property
16) Mini-Grant Refunds 98-99
17) Parking Lot Income
18) Downtown Associates
Loan Repayment
19) Land Sale
20) HOME Program Income
from RRHA
21) HOME - First Union Loan
Repayments
(035-090-5322-5320)
(035-035-1234-9902)
(035-035-1234-9903)
(035-035-1234-9904)
(035-035-1234-9922)
(035-035-1234-9932)
(035-035-1234-9933)
(035-035-1234-9940)
(035-035-1234-9942)
(035-035-1234-7281 )
(035-035-1234-0002)
(035-035-1234-0033)
(035-035-1234-0042)
(035-035-1234-7220)
(035-035-1234-7235)
140,012
11,782
6,193
7,822
17,307
9,965
(1,750)
7,283
21,893
1,544
8,105
1,767
52,497
37,617
102,395
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
October 20, 1999
RECEIVED
CITY CLERI'{S OFFICE
'99 OBI -6 P4:45
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Appropriation of CDBG and HOME Program Income
CDBG Program Income from Roanoke Redevelopment and Housing Authority
By agreement with the City of Roanoke, the Roanoke Redevelopment and Housing Authority
administers a large segment of the City's Community Development Block Grant program. The
Housing Authority receives program income during the course of its administration of various
projects by the sale of land and through the receipt of loan repayments from project area residents.
The Housing Authority is required to transfer this program income to the City of Roanoke. The City
is required to use the income for eligible community development activities.
The Housing Authority has made payments to the City in the amount of$107,753 from April 1, 1999
to September 30, 1999 in excess of income estimates previously appropriated. Of this amount,
$74,390 resulted from the sale of property, $19,887 in parking lot rental, and $13,476 from various
loan repayments.
CDBG Miscellaneous Program Income
The City has received $36,655 in other miscellaneous program income as follows: $7,822 in
demolition revenue from property owners whose dwellings were demolished with CDBG funds;
$27,289 in loan repayments, and $1,544 in other miscellaneous income. These amounts represent
the difference between what was actually received and the amount that was previously appropriated
based on repayment estimates.
We recommend that City Council appropriate the total $144,408 in unanticipated CDBG program
income as follows:
Unprogrammed CDBG - Land Sale
Unprogrammed CDBG - Other
Unprogrammed CDBG - RRHA
Unprogrammed CDBG - Land Sale
Unprogrammed CDBG - Other
Unprogrammed CDBG - RRHA
(035-099-9940-5187)
(035-099-9940-5189)
(035-099-9940-5197)
(035-G00-0040-5187)
(035-G00-0040-5189)
(035-G00-0040-5197)
$21,893
34,888
25,258
52,497
1,767
8,105
The amounts being appropriated to unprogrammed accounts will be available for future
appropriation for eligible community development purposes.
HOME Program Income
The Housing Authority also administers a segment of the City's HOME program. The assistance
provided by the Housing Authority is predominantly in the form of low- or no-interest active and
deferred loans to eligible homeowners and homebuyers. Loan repayments constitute program
income to the City's HOME program. As of September 30, 1999, loan repayments received in
excess of budget estimate equal $140,012.
We recommend that City Council appropriate the total $140,012 in unanticipated program income
as follows:
Unprogrammed HOME
(035-090-5322-5320)
$140,012
The amounts being appropriated to unprogrammed accounts will be available for future
appropriation for eligible HOME activities.
The attached budget ordinance will increase the revenue estimates.
JGH/tht
Director of Finance
C~
James D. Ritchie, Acting City Manager
William Hackworth, City Attomey
Sherman Stovall, Acting Budget Administrator
Frank Baratta, Grants Compliance
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #60-414
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34527-102099 amending and reordaining certain
sections of the 1999-2000 Roanoke Higher Education Authority Fund Appropriations,
providing for transfer of $120,000.00 in state funds and appropriation of $270,331.00 in
interest income and $3,000.00 contributed by Radford University, in connection with
funding for the Roanoke Higher Education Authority. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Wednesday, October 20, 1999.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable John S. Edwards, Chair, Roanoke Higher Education Authority,
P. O. Box 1179, Roanoke, Virginia 24006
Dr. Thomas L. McKeon, Executive Director, Roanoke Higher Education Center,
213 S. Jefferson Street, Suite 1004, Roanoke, Virginia 24016
James D. Ritchie, Sr., Acting City Manager
Deborah J. Moses, Assistant to the City Manager for Special Projects
C:'uMyFil~\oct20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34527-102099.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Roanoke
Higher Education Authority Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-00 Roanoke Higher Education Authority Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
Aooropdations
Higher Education Authority $ 9,488,331
Higher Education Authority - Operating (1) ........................... 245,523
Higher Education Authority - Capital Outlay (2) ....................... 9,242,808
Revenues
Higher Education Authority
Interest Income (3) .............................................
Contribution from Radford University (4) .............................
$ 9,488,331
270,331
3,000
1) Operating Costs -
Higher Education Authority
2) Construction - Structures
3) Interest Income
4) Radford University
(020-002-8719-2001)
(020-002-8721-9060)
(020-200-1234-0913)
(020-200-1234-1238)
$ (109,477)
382,808
270,331
3,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
~I~-.PARTMENT OF FINANCE
CITY OF ROANOKE, VA.
October 20, 1999
F1ECEIVEO
CITY CLERKS OFFICE
OCT 14 P2:00
Mayor David A. Bowers and
Members of Roanoke City Council
Roanoke, Virginia
SUBJECT:
Transfer of State Funds and Appropriation of Related
Interest Income for the Roanoke Higher Education Authority
Dear Mayor Bowers and Members of Council,
II.
A.
BACKGROUND
October 1998, City Coun~;il approved the appropriation of State funds in
the amount of $5,379,000 for the establishment of the Roanoke Higher Education
Center and $62,500 in FY98-99 and FY99-00 for operations of the Roanoke Higher
Education Authority as provided by the Virginia General Assembly.
January 1999. the Roanoke Hiaher Education Center. Inc., a 509(a)(3) supporting
organization, was created to acquire, renovate and own the Roanoke Higher
Education Center for the use of historic tax credit financing.
July 1999. City Council aooroved the aoorooriation of State funds in the ;~mounl
of $3.601.000 for the second year of the Roanoke Higher Education Center and
$100,000 for its operation as provided by the Virginia General Assembly.
CURRENT SITUATION
$120.000 was desiqnated as development costs in the preplanning stages of the
project. The construction phase of the project is now ready to begin, and this
amount needs to be transferred to the capital accounts.
Interest income in the amount of $270.331 has been earned to date and requires
appropriation in order to make these funds available to the Roanoke Higher Education
Authority.
$3.000 has been donated by Radford University and needs to be appropriated on in
order to make funds available to the Roanoke Higher Education Authority.
t~onorable Mayor and Members
of City Council
October 20, 1999
Page 2
III. RECOMMENDATION
City Council approve:
Am
The transfer of 9120,000 from the operating account to the capital outlay account
as established by the Director of Finance, as Fiscal Agent for the Roanoke Higher
Education Authority.
The appropriation of 9270,331 of interest income and 93,000 contributed by Radford
University in order to make these non-city funds available for use by the Roanoke
Higher Education Authority. These funds will be allocated based on the original
budget of 3.85% to operations and 96.15% to the capital outlay account.
The impact of the transfer of funding and appropriation of interest and other
revenue is summarized as follows:
Interest Income
Radford Univ. Contribution
9 270,331
3.000
9 273.331
Operating Costs (3.85%)
Transfer to Capital
Net Adjustment
9 10,523
¢120.000)
9(109,477)
Capital Costs (96.15%)
Transfer from Operating
Total Adjustment
9262,808
120.000
Respectfully submitted,
Director of Finance
JDG/JY/pac
C:
Senator John S. Edwards, Chairman, Roanoke Higher Education Authority
Dr. Thomas L. McKeon, Executive Director, Roanoke Higher Education Center
Mr. James D. Ritchie, Acting City Manager
Mr. William M. Hackworth, City Attorney
Ms. Deborah J. Moses, Assistant to the City Manager, Special Projects
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 25, 1999
File #60-323-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34528-102099 amending and reordaining certain
sections of the 1999-2000 General Fund and Capital Projects Fund Appropriations,
providing for appropriation of $28,500.00 and transfer of $28,363.00, in connection with
Roanoke City Main Library Roof Replacement/Repair Phase II project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
C:~VlyFiles\oct20,w~xt
,%
James D. Ritchie, Sr.
October 25, 1999
Page 2
pc:
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Beverly A. James, City Librarian
C: UViyFiles\oct20. v, qxt
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34528-102099.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General Fund and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General Fund and Capital Projects Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
Public Works $ 22,654,727
Building Maintenance (1) .................................... 3,398,609
Nondepartmental $ 61,547,897
Transfers to Other Funds (2) ................................. 60,336,851
Fund Balance
Reserved for CMERP - City (3)
Capital Projects Fund
Appropriations
Recreation
Main Library Roof Repairs (4)
1) Maintenance of
Fixed Assets
2) Transfers to Capital
Projects Fund
(001-052-4330-3057)
(001-004-9310-9508)
$ (28,363)
56,863
3,633,957
3,824,561
176,163
3) Reserved for
CMERP - City (001-3323) $ (28,500)
4) Appropriated from
General Revenue (008-052-9624-9003) 56,863
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVF_O
CITY CLERKS OFFIC?
OaT-8 / 10:45
October 20, 1999
Council Report No. 99-161
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BUDGET ORDINANCE REQUEST
ROANOKE CITY MAIN LIBRARY
ROOF REPLACEMENT/REPAIR
PHASE II
ROANOKE, VIRGINIA
BID NO. 99-7-2
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
Carroll E. Swai, A", Chairman
W. Alvin Hudson
Kit B. Kiser
Robert K. Bengtson
CES/LBC/fm
Attachment: Budget Ordinance Request
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
October 20, 1999
Council Report No. 99-161
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BUDGET ORDINANCE REQUEST
ROANOKE CITY MAIN LIBRARY
ROOF REPLACEMENT/REPAIR
PHASE II
ROANOKE, VIRGINIA
BID NO. 99-7-2
I concur with the Bid Committee recommendation relative to the above project and recommend
it to you for appropriate action.
Sincerely,
James D. Ritchie
Acting City Manager
CES/LBC/fm
Attachment: Bid Committee Report
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
October 20, 1999
Council Report No.
99-161
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BUDGET ORDINANCE REQUEST
ROANOKE CITY MAIN LIBRARY
ROOF REPAIR/REPLACEMENT
PHASE II
ROANOKE, VIRGINIA
BID NO. 99-7-2
Background on the subject in chronological order is as follows:
Bids, following proper advertisement, were approved and read aloud by D.
Darwin Roupe, Manager, Supply Management, on August 11, 1999, at 2:00
p.m.
Three (3) bids were received with Consolidated Industrial Roofing, Inc., of
Salem, Virginia, submitting the Iow base bid in the amount of $32,855 and Bid
Item No. 1 equal to $30,703 for a total of $63,558. Combined bid of
$104,400 was second and 9137,500 was third. A completion time of 7__~5
consecutive calendar days was specified, which was acceptable.
C. Project consists of the following:
The main roof areas of the library were installed in 1998. Roof areas
A & B were not included in that installation. These two areas connect
the second floor of the original building to the upper level of the 1982-83
addition. This will complete the roof replacement of the main library.
Remove the railing on top of the parapet wall that is anchored through
the rowlock brick coping, weld extension on to each post and mount
with brackets on the inside vertical face of the parapet wall.
Form and install new metal cover to mount over the rowlock brick coping
that has been leaking for years.
4. Weatherproof the masonry walls above the level of this connection.
II.
Current situation is as follows:
A. Project has been bid.
Honorable Mayor and Members of City Council
BUDGET ORDINANCE REQUEST
ROANOKE CITY MAIN LIBRARY
ROOF REPAIR/REPLACEMENT
PHASE II
ROANOKE, VIRGINIA
BID NO. 99-7-2
October 20, 1999
Page 2
The City Manager has authority to execute a contract with the Iow bidder.
Funding needs to be appropriated for the project.
III.
Issues in order of importance are as follows:
Amount of the Iow bid;
Funding for the project;
Time of completion.
IV.
Alternatives in order of feasibility are as follows:
City Council to appropriate $28,500 from CMERP 1999-00 and transfer
$28,363 from Building Maintenance - Fixed Asset account number 001-052
4330-3057 into account Main Library Roof & Asbestos Abatement 008-052-
9624-9003.
Original Budget Ordinance Number 33682-121597 dated December 15, 1997
for this project appropriated $119,300 for phase one and design fees of
$108,163.00 leaving a balance of $11,137 for next phase.
1. Amount of the Iow bid is acceptable.
Funding for the project is as follows:
Beginning balance in Account No. 008-052-9624
Main Library Roof & Asbestos Abatement
CMERP 1999-00
Building Maintenance -
Maintenance Fixed Asset
No. 001-052-4330-3057
Total
$11,137
28,500
28,363
$68,000
Time of completion is quoted as 7.5 consecutive calendar days which is
acceptable.
Honorable Mayor and Members of City Council
BUDGET ORDINANCE REQUEST
ROANOKE CITY MAIN LIBRARY
ROOF REPAIR/REPLACEMENT
PHASE II
ROANOKE, VIRGINIA
BID NO. 99-7-2
October 20, 1999
Page 3
Bo
Do not appropriate funds at this time.
Amount of the Iow bid would not be an issue.
Funding for the project would not be encumbered at this time.
Time of completion of the project would be extended.
Recommendation is as follows:
City Council concur in Alternative "A" and take the following action:
A. Authorize the Director of Finance to take the following action:
Appropriate from CMERP 1999-00 $28,500 and transfer from
Maintenance - Fixed Assets account 001-052-4330-3057 $28,363
to Main Library Roof & Asbestos Abatement 008-052-9624-9003.
Building
CES/LBC/fm
C;
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
ROANOKE CITY MAIN LIBRARY
ROOF REPAIR/REPLACEMENT
PHASE II
ROANOKE, VIRGINIA
BID NO. 99-7-2
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on August
11, 1999, at 2:00 p.m.
NO.
BIDDER BASE BID BID ITEM I UNIT PRICE I UNIT PRICE II DAYS
Consolidated
Industrial
Roofing, Inc. $32,855 $30,703 1.86 $678 75
AAR of North
Carolina, Inc. $84,950 $19,450 1.95 $415 75
Shencorp, Inc. $108,000 t~29,500 2.00 $400 75
Base Bid:
Bid Item 1:
Unit Price 1:
Unit Price 2:
Reroof Areas A&2
Handrail Repairs,
Wall Cap, Masonry Sealer
Replace 2" Insulation
Replace Concrete Pavers
Estimated Cost: $70,000- $75,000
HDH Associates, P.C.
400 West Main Street
Christiansburg, VA 24073
Office of the City Engineer
Roanoke, Virginia
October 20, 1999
MARY F. PARKER, CMC/AAE
City Clark
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue~ S.W. Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: 1540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
October 26, 1999
File #367
Mrs. Charles T. Green
1731 Hanover Avenue, N. W.
Roanoke, Virginia 24017
Dear Mrs. Green:
I am enclosing copy of Resolution No. 34529-102099 memorializing the late Reverend
Charles T. Green. The Members of Roanoke City Council and the citizens of the City of
Roanoke send their deepest regrets upon the passing of Reverend Green. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Wednesday, October 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
C:kMyFil~\oct20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of October, 1999.
No. 34529-102099.
A RESOLUTION memorializing the late Reverend Charles T. Green.
WHEREAS, the members of Council have learned with regret of the passing of Reverend
Charles T. Green, on October 8, 1999;
WHEREAS, Reverend Green served as Pastor of the Staunton Avenue Church of God for
17 years, and also served as Pastor of the Thaxton Church of God, Goodview Church of God, and
Church of God of Balkins, Virginia;
WHEREAS, Reverend Green served as President of the Roanoke branch of the NAACP for
several terms;
WHEREAS, Reverend Green was presently Chairman of the Electoral Board for the City of
Roanoke;
WHEREAS, Reverend Green was recently accepted as Chairman of the Roanoke branch of
the Southern Christian Leadership Conference;
WHEREAS, Reverend Green was President of the Roanoke Valley Kidney Foundation;
WHEREAS, Reverend Green was part-time Chaplain at Catawba Hospital for 25 years;
WHEREAS, Reverend Green was acting administrator of Burrell Memorial Hospital from
1979 to 1980;
WHEREAS, Reverend Green served on numerous civic organizations, including People
Uniting Against Racism, and was a board member of TAP and the Virginia Second Harvest Food
Bank;
WHEREAS, Reverend Green actively promoted voter registration and served as Vice
President and Treasurer of People's Voters League;
WHEREAS, Reverend Green was a dedicated supporter of the League of Older Americans'
Foster Grandparent program, having served as Advisory Council member, Vice-Chair, and Chair;
WHEREAS, Reverend Green championed the rights of minorities, women and the poor;
WHEREAS, Reverend Green received the Dr. Martin Luther King Jr. Dram Major for Justice
Award for Promoting the Dream of Peace, Unity, and Justice.
WHEREAS, Reverend Green was one of Roanoke's first black radio personalities, and hosts
of such radio programs as "The Gospel Hour" and "Express Yourself"; and
WHEREAS, Reverend Green served an immeasurable number of individuals privately,
helping them with various problems and assisting them w/th their routine chores and tasks.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council adopts this resolution as a means of recording its deepest regret at the
passing of Reverend Charles T. Green, and extends to his family and friends the sympathy of this
Council.
2. The City Clerk is directed to forward an attested copy of this Resolution to Reverend
Green's widow, Mrs. Alice Green.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 26, 1999
File #340
SANDRA H. EAKIN
Deputy Cit5 Clerk
Katherine Derosear, Vice President
for Community Services
Lynchburg Chamber of Commerce
P. O. Box 2027
Lynchburg, Virginia 24501
Dear Ms. Derosear:
I am enclosing copy of Resolution No. 34530-102099 in support of passenger rail service
to the southwest Virginia area. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Wednesday, October 20,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc: James D. Ritchie, Sr., Acting City Manager
C:WlyFilesXocl20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34530-102099.
A RESOLUTION in support of passenger rail service to the southwest Virginia area.
WHEREAS, the feasibility of expanded passenger rail service from the Washington, D.C.,
and Richmond, Virginia, areas to Bristol, Virginia, has been studied and documented by the Virginia
Department of Rail and Public Transportation; and
WHEREAS, this passenger rail service would provide an attractive transportation alternative
that could lead to economic, tourism, environmental, and other social benefits for the City of
Roanoke and its citizens; and
WHEREAS, the City of Roanoke believes this passenger rail service is both cost-effective
and consistent with a well-planned, multi-modal transportation system, and would help alleviate
congested traffic on interstates in the Commonwealth of Virginia;
NOW THEREFORE BE IT RESOLVED, by the Council of the City of Roanoke, Virginia,
that the City of Roanoke reaffirms its support and endorsement for the provision of passenger rail
service from the Washington, D.C., and Richmond, Virginia, areas through Roanoke to Bristol,
Virginia; and
BE IT FURTHER RESOLVED that the City of Roanoke encourages the implementation of
this rail service and pledges its assistance to the Commonwealth of Virginia in implementing said
service.
ATTEST:
City Clerk
H:\TEM~.ssh~.e~-Amtrak
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
September 28, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
The City has been asked to join with other localities in the area
to again support the development of passenger rail service through
Roanoke and southwest Virginia.
Your favorable consideration of the enclosed Resolution is
appreciated. Unless I hear of an objection, I will ask that the
Resolution be placed on the October 20, 1999 meeting.
I have talked with Beth Doughty, of our Roanoke Regional Chamber
regarding an Amtrak luncheon meeting sometime in January, 2000,
before the General Assembly begins session.
Sincerely,
Mayor
DAB:jj
Enclosure
8845229592 LYNCHBURG CHAMBER 683 P02 SEP 2? '99 1G:2~
IN THE COUNCIL OF TH~ CITY OF F,A~M, VIRGINIA,
RESOLUTION 935
WHSRF,.A~, the feasibility of expanded ~assenger rail service
from the Washington, D.C., and Richmond, Virginia, areas to
Bristol, Virginia,
has been studied and documented by the
. Virginia DeDart~ent of Rail and Public TransDortation; and
WHERFdiS, this passenger rail service would provide an
attractive transportation alternative that could lead to
economic, tourism,
environmental, and other social benefits for
the City of Salem and its citizens; and
.WHIi.RKA~., ?;he City 9f ~m ~lieves this pasaenger rail
~xc~ ls ~h cos~-efzective an~ co~isten= with a well-
~%~yl~e congescea trazrlc on interstates in the co~,~A=~
....... cy ~z.~a~x%_~ffirms its support and
enaorsement £or ~ne provxslon o~ passenger rail service from the
Washington, D.C., and Richmond, Virginia, areas to Bristol
Virginia; and ,
B~ IT FURTHER R~SOLVED that the City of S~ encourages the
implementation of this rail service and pledges its assistance to
the Commonwealth of Virginia in implementing said service.
Upon a call for an aye and a Day vote, the same stood as
follows:
ATTEST:
City of Salem, Virginia
Harry T. Haskins, Jr. - Aye
John C. Givens - Aye
Howard C. Packe~t - Aye
Alexander M. Brown - Aye
Carl E. Tar~ley, Jr. - Aye
SEP-L~?-1999 16;39 8845229592 ~ P.82
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 26, 1999
File #87-132
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34531-102099 designating Saturday, October 30,
1999, between the hours of 5:30 p.m., and 8:30 p.m., as the official date for the 1999
observance of Halloween in the City. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Wednesday,
October 20, 1999.
In the future, when Halloween falls on Sunday, Council Member Swain requested that the
appropriate action be taken to observe the day on Saturday.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
C:XMyFil~\oct20.wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 20th day of October, 1999.
No. 34531-102099.
A RESOLUTION designating Saturday, October 30, 1999, as the official date for the
1999 observance of Halloween in the City.
WHEREAS, Halloween, the evening preceding All Saints Day, occurs, according to
the calendar, on the evening of Sunday, October 31, this year, and this Council is desirous
of designating the evening of Saturday, October 30, 1999, as the official date for the
observance of Halloween in this City.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that
Saturday, October 30, 1999, between the hours of 5:30 p.m. and 8:30 p.m., is hereby
designated as the official date and time for the 1999 observance of Halloween in the City of
Roanoke.
ATTEST:
City Clerk.
H: \RESqI.- l-lalloween-99
RECEIVED
glTY CLERKS OFFICF
OCT 12 P2
Dear Mrs. Parker
This letter is to inform you that I C. Aubrey Butler and
sixteen of my neighbors will be attending the next council meeting
on October 20, 1999. As tax paying citizens of Roanoke City we
will exercise our rights to speak before council. Our concerns will
be what we believe to be the misuse of city funds on Autumn Lane
and we will ask that Mr. Thomas Tasselli be removed from his
position with the city of Roanoke.
C. Aubr~ B/afle'F~''~
4833 Autumh Lane NW
Roanoke, VA 24017
ROANOKE CITY MANAGER
15408551158 P.02/06
Office of the City Monoger
October 13, 1999
The Honorable David A, Bowers, Mayor,
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBjECT: Autumn Lane Development
This letter is to summarize past development activities on Autumn Lane and provide
you with an update of current construction activities. You may recall that development on
Autumn Lane has been controversial over the past two years. At present, the proposed
project is under close field inspection and work is being monitored for compliance with
approved plans for which the appropriate city permits have been issued. Also, i understand
that Mr. Aubrey Butler, an adjoining property owner, has requested to address Council at your
meeting on October 20, '1999.
General Background
In 1997, the owner of the property, Philip Bane, removed mature trees from the
property and graded it for future development for single-family homes. Lots for
the proposed development were already existing in a platted subdivision.
The City issued a land disturbing and grading permit, monitored construction
activities, and inspected the property frequently. During construction, the
appropriateness of fill material was questioned and measures were taken, in
coordination with state erosion/sedimentation officials to correct any violations.
(The City, Virginia Department of Transportation, and Virginia Department of
Environmental Quality inspected the site throughout the filling operation,) In
1998, after the lots were stabilized with vegetation and all regulatory
requirements were met, the construction bond was released.
Current S_t.a_tus
On March 16, 1999, the owner of the property, Philip Bane, applied for a permit
to construct one single-family home on one of the' lots. The application was
reviewed for compliance with applicable development and building regulations.
Room 364 Munfclpal South 215 Churcl3 A~venue. S W Roonoke. Vtrglnto 240! 1- !59! (5~ 853-2333
FAX (540) 853~! 138
0CT-13-1999 16:53 15408531158 97~ P.02
0CT-~3~999 Z6~8 RORNOKE CiTY P1RNRGER Z54085~38 P.O3z'86
The Honorable David A. Bowers, Mayor
and Members of City Council
October 13, 1999
Page 2
Zoning and building pen~nits were issued on September 13, 1999 after
additional information relating to soil testing and subsurface exploration by a
qualified engineer was submitted to the City to ensure thai the site was
appropriate for building.
The construction and the site is under frequent inspection by the City since
grading for the foundation began around September 20, 1999. A recent visit
on October 9, 1999 by the City's Development Review Coordinator, Chief of
Planning and Community Development, and the Director of Public Safety
indicated that the development was proceeding in accordance with the
approved plan, although there were minor construction issues not of public
safety or health concern that needed to be resolved by the contractor (i.e.
extension of a silt fence and moving of an equipment trailer in a portion of the
public street).
Vandalism occurred on the property this past wc-ekend. Reportedly, damage
was done to the prepared foundation site and construction safety fence. A
police report was filed.
Upon inspection by the City on Monday, October 11, 1999, the properly owner
and contractor w~e issued a written notice for minor erosion and sediment
control violations and given seven days to comply, in accordance with state
and city regulations (corrections to be in place by 10/19/99). The items
requiring correction include reconstruction of the construction safety fence,
removal of gravel at the end of the street which had been placed for the
construction entrance, as well as extension of the silt fence previously noted,
In the event thai these items are not corrected within the specified time frame,
we can request court action or issue a stop work order on the project,
depending on the seriousness of the problem.
In the near future, a driveway entrance conne~ing the public street to the
subject property will be installed requiring the contractor to obtain a "street
opening~ permit. Both the contractor and the owner are aware of the need for
the permit and have advised that one will be obtained prior to construction of
the driveway entrance.
A designated construction entrance is located at the end of Autumn Lane and
is to be used for most construction activity and any future grading operations
for other homes. While this entrance is the primary entrance for construction
OCT-1E-1999 16:5E 154~.~311~ 97~ P.O~
0CT-15-1979 16:59 ROANOKE CITY MANAGER 15408531138 P.04×06
The Honorable David A. Bowers, Mayor
and Members of City Council
October 13, 1999
Page 3
activity, there may be times when construction equipment will n~--cd to access
the individual lots from the public street because of the location of the lots and
the construction work required.
Please be assured that our staff is maintaining a close watch on the subject
development due to its past sensitivity and that the development is proceeding in accordance
with all city and state development and building regulations. Although there may be some
minor violations that are not of public health or safety concern, we have identified the
violations and requested compliance as set forth by the applicable regulations. Also, for your
information, I am attaching a copy of a letter to Mr. Aubrey Butler advising him of our
inspection findings and our intent to closely monitor this project. If you would like additional
information or have specific questions, please contact George Snead at 853-2306 or Evie
Lander at 853-2346.
DSA:ca
Attachment
Respectfully,
e S. Akers
Acting City Manager
George C. Snead, Director of Public Safety
Evelyn S. Lander, Chief, Planning & Community Development
Ronald Smith, Acting Building Commissioner
Mary F. Parker, City Clerk
0CT-13-t999 16:54 t540853i138 P.04
0Cz-15-i997 16:59
ROANOKE CITY MANAGER
15408551158 P. 05/06
Roonoke City Department of Plonning
and Community Development
Room r~. Munic;pQI 8ulld~n~
215 Church Avonue, S,W.
(~) 853-2~ (F~x) 653-1230
October 12, 1999
Mr. Aubrey Butler
4833 Autumn Lane
Roanoke, Virsinia 24017
Dear Mr. Butler:
SUBJECT: Construction on Autumn Lane
This letter is sent in response to your recent requests to investigate the construction in the
4800 block of Autunm Lane. [ appreciate your concerns 1hat construction on the subject property be
in accordance with approved plans and in compliance with applicable regulations, particularly those
that affect public health and safety. Also, I am aware of the past history of this property and
understand your interest in ensuring that aH construction is done correctly and monitored
appropriately. Please be assured that we are making every reasonable effort to ensure that the
developer and contractor meet om requbements and comply '~th applicable r~tiom.
In an effort to bring you up to date on the project and recent activities, I would like to share
the followin~ information with you:
On March 16, 1999, the owner of the properly, Philip Bane, applied for a permit to
construct a single-family home on one of the lots. The application was reviewed for
compliance with applicable development and building regulations.
Zonin8 and buiidi~ pem~its were issued on September 13, 1999, attar additional
information relating to soil testing and subsurface exploration by a qualified engineer
was submitted to the City to ensure that the site was appropriate for building.
The construction and the site is under frequent and routine inspection by the City.
Grading for the foundation began around September 20, 1999. A recent visit on
October 9, 1999, by the City's Development Review Coordinator, Chief of Planning
and Community Development, and the Director of Public Safety indicated that the
development was proceeding in accordance with the approved plan, although there
were minor construction issues not of public safety or health concern that needed to
be resolved by the contractor (i.e. extension ora silt fence and moving ofan
equipment trailer parked m a portion of the public risJat of way).
0CT-13-1999
4. I understat~A that some vandalism occurred on the property this past weekend.
Reportedly, damage was done to the prepared foundation site and construction safety
fence. A police report was filed.
Roanoke City Planning Commission Arch(tecturol IReviow Eloor(;I BOard of Zoning Appeol$
15: 54 154g}8531138 987, P. 05
0CT-15-1999 16:59 ROANOKE CITY MANAGER 154085111158 P.06706
Upon inspection by the City again on Monday, October I 1, 1999, the property owner
and contractor were issued a written notice for minor erosion and sediment conuol
violations and given seven days to comply, in accordance with state and city
regulations. 'the corrections are expected to be m place by October 19, 1999. The
items requiring correction include reconstruction o£the construction safety fence,
removal of gravel at thc end of the street which had been placed for thc construction
entrance, as well as extension of the silt fence previously noted.
As I explained to you, in the event that these items are not corrected within the
specified time frame, we can request court action or issue a stop work order on the
project, depending on the seriousness of the problem. Hopefully, we will obtain
compliance and not have to proceed further.
In the near future, a driveway erarance connecting lhe public ~ to the subject
property will be installed. As you know, the contractor must obtain a "street
opening" permit to install the construction. Both the contractor and the developer are
aware ofthe need for the permit and have advi~gl that one will be obtained prior to
construction ofthe driveway entrance.
Finally, as you are aware, a designated construction entrance is located at the end of
Autumn Lane and will be used for most construction activity and future grading
operations for other homes. While this entrance is the primary entrancc for
construction activity, there may be times when construction equipment will need to
acce~ the individual lots §om fi~e public street because ofthe location of the lots and
the construction work required.
Please be assured that our development and building staffs are maintaining a close watch on
the subject developmertt due to its past sensitivity. The devdopmem will be monitored m
accordance with all city and state development and building regulations. Should you have further
questions, concerns, or nc-~l to a~lvise us of any future issues, please call me ~t ~53-2344.
Evelyn S. Lander, Chief
Planning and Community Development
cc'.
lames D Ritchie, Acting City Manager
George C. Snead, Director of Public Safety
ROnald Smith, ~ Building Commissione~
TOTAL P.06
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 26, 1999
File #20-467
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of a statement and petition submitted by Phyllis A. Williams, President,
William Ruffner Parent Teacher Association, requesting school zone signs, traffic lights,
road markings and school crossing guards for the safety of children attending William
Fleming High School and William Ruffner Middle School, and for those children crossing
Hershberger Road, N. W., which statement and petition were before the Council of the City
of Roanoke at a regular meeting which was held on Wednesday, October 20, 1999.
The matter was referred to you for appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Ms. Phyllis A. Williams, 2027 Essex Avenue, N. W., Roanoke, Virginia 24017
George C. Snead, Jr., Director, Public Safety
Robert K. Bengtson, Acting Director, Public Works/Traffic Engineer
C:\My Files\oct2.0.wpd
G_OOD EVENING pt.h//,.` /?.
WE HAVE SEEN SOME SCHOOL SIGNS WITHIN THE LAST 30
DAYS ON HERSHBERGER ROAD AND FERNCLIFF.
WE ARE NEED OF HIGHLY VISUABLE WARNINGS SIGNS!!!
THE NEWLY FLASHING LIGHTS ARE NOT LARGE ENOUGH
TO SPOT UNTIL YOU ARE RIGHT UP ON THEM ......
EVEN THOUGH IT IS AN IMPROVEMENT .... BECAUSE THERE
WERE NO SCHOOLS SIGNS AT ALL.
WE NEED WARNING SIGNS AT COVE ROAD AS IT ENTERS
HERSHBERGER, AND AT THIRLAND AND HERSHBERGER, ALSO
AT THE BEGINNING OF FERNCLIFF AT HERSHBERGER. AND
TO AND FROM OR AROUND WILLIAM FLEMING.
THE TRAFFIC FLOW IS WAY, WAY TOO FAST. VISUAIJ PATROL
IS NEEDED TO ENFORCE THE SPEED LIMIT.
WE WANT A SAFE ZONE FOR OUR SCHOOL CHILDREN
WE DO CARE AND I KNOW THAT YOU DO TOO.
SO LET THE CHILDREN KNOW BY GRANTING OUR
PETITION.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
October 26, 1999
File #20-23-66-124-184-196-289
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Wednesday,
October 20, 1999, Mr. George Gunther, P. O. Box 12353, addressed the following
concerns:
1. The manner in which City employees respond to requests of citizens;
2. The status of the City employee union organization;
Restrooms are not available for public use in the main Post Office and
branch Post Offices, water fountains are not readily accessible, and certain
requirements of the Americans with Disabilities Act have not been
addressed;
The need for a traffic light at the intersection of Liberty Road and Courtland
Road, N. E.;
5. A fee of $.26 per page for copies of City documents;
6. Certain provisions of the inoperative motor vehicle ordinance; and
What constitutes a "panel" under the inoperative motor vehicle ordinance and
how is a "panel" selected?
C:kMyFiles\oct20.wpd
James D. Ritchie, Sr.
October 26, 1999
Page 2
You were requested to meet with Mr. Gunther to address his concerns.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Mr. George Gunther, P. O. Box 12353, Roanoke, Virginia 24024
George C. Snead, Jr., Director, Public Safety
Evelyn S. Lander, Chief of Planning and Community Development
C:Uvly Files\oct20.wpd