HomeMy WebLinkAboutCouncil Actions 09-20-99HUDSON
34480
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 20, 1999
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Mayor Bowers and Vice-Mayor Harris
were absent).
In the absence of the Mayor and Vice-Mayor, Council Member Wyatt was
appointed as Chair Pro Tem to preside over the meeting.
A report of the City Attorney requesting a Closed Meeting to consult with legal
counsel on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended.
File #83-132
CERTIFICATION OF CLOSED MEETING: 5-0
The meeting was declared in recess at 12:47 p.m., to be reconvened at 2:00
p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
September 20, 1999
2:00p. m.
CI T Y C 0 UNCIL CHA MB ER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (Mayor Bowers and Vice-Mayor Harris
were absent).
The Invocation was delivered by The Reverend Robert D. Smith, Pastor,
First Presbyterian Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Chair Pro Tem Wyatt.
Welcome. Chair Pro-Tem Wyatt.
NOTICE:
Meetings of Roanoke City Council are televised live on RVT¥ Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, September 23,
1999, at 7:00 p.m., and Saturday, September 25, 1999, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF cOUNCIL RECEIVE
· AGENDA AND RELATED
HE CITY CouNCIL ORDINANCES_ A~N..D~
T REPORTS, O lrt~
t.t~MMUNICATIONS, .... ~,..~uSDAY pRIOR T
CouNCIL M ..... ~..~ t'~TIZENS WI-IO ARE
REVIEW OF INFORrVlAt,u~" '~' THE AGENDA
IN OBTAINING A COPY OF ANY ITEM LISTED ON
MAY cONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
C-1
CONSENT AGENDA
(Approved 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY TIlE MEMBERS OF CITY
CouNCIL AND WILL BE ENACTED BY ONE MOTION. TIlERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, TIlE ITEM WILL BE REMOVED FROM
TIlE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed bY Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
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REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
Request to address Council with regard to reevaluating residential
zoning. Gloria Dorma, Spokesperson. (5 minutes)
The matter was deferred until the regular meeting of Council on
Monday, October 4, 1999, at 2:00 p.m., in the City Council
Chamber.
File #51
PETITIONS AND COMMUNICATIONS:
me
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school programs; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34480-092099. (5-0)
Council Member Swain inquired if data is available showing a
correlation between the reduction in class size and student
performance; whereupon, it was advised that information is being
compiled and will be available by the summer of the year 2000 and
following receipt of the next round of SOL test results.
File #60-467
REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
5
ITEMS RECOMMENDED FOR ACTION:
1. A report recommending endorsement of the Fifth Planning District
Commission's name change to Roanoke Valley-Alleghany
Regional Commission.
Adopted Resolution No. 34481-092099. (5-0)
File #326
o
A report recommending execution of certain amendments to two
leases by the City to CHS, Inc., for certain air space over Crystal
Spring Avenue, S. W.
Adopted Ordinance No. 34482-092099. (5-0)
File #21-221-324-481
A report recommending execution of Amendment No. 2 to the
City's contract with Hayes, Seay, Mattern and Mattem for
additional engineering services for all phases of the Railside
Linear Walk and Park project.
Adopted Resolution No. 34483-092099. (5-0)
File #392-405
A report recommending execution of an agreement with the
Virginia Department of Transportation for installation of short-
arm gates and flashing lights at the railroad crossing on Cleveland
Avenue, S. W., in connection with the Surface Transportation
Program.
Adopted Resolution No. 34484-092099. (5-0)
File #20-77-422
CITY ATTORNEY:
A report with regard to waiver in certain circumstances of liens for
removing, repairing or securing unsafe structures, and weed and
trash removal.
Adopted Ordinance No. 34485-092099. (5-0)
File #32-67-144
6. REPORTS OF COMMITTEES:
mo
A report of the Bid Committee recommending execution of a unit price
contract with Lanford Brothers Company, Incorporated, in the amount
of $261,868.00, for repair of the bridges at Brandon Avenue over Murray
Run, 13th Street over Roanoke River, Franklin Road over Roanoke River,
and Jefferson Street over Roanoke River; and appropriation of funds in
connection therewith. Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34486-092099 and 34487-092099. (5-0)
File #60-102
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UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
mo
bo
Ordinance No. 34463, on second reading, providing for acquisition for
the Employee/Jefferson Center Parking project of property located in the
400 block of Luck Avenue, S. W., and identified by Roanoke City Tax
Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406,
along with an access easement across a portion of Official Tax No.
1012406; authorizing the proper City officials to execute and attest any
necessary documents for this acquisition; providing for the City's
acquisition of such property rights by condemnation, under certain
circumstances; and authorizing the City to make motion for the award of
a right of entry on any of the parcels for the purpose of commencing the
project, upon certain terms and conditions.
Adopted Ordinance No. 34463-092099 on second reading. (4-1)
(Chair Pro Tern Wyatt voted no.)
File//2-184-337
A Resolution changing the time and place of commencement of the
regular meeting of City Council scheduled to be held at 12:15 p.m., on
Wednesday, October 20, 1999.
Co
Adopted Resolution No. 34488-092099. (5-0)
File #132-467
A Resolution designating a Voting Delegate and Alternate Voting
Delegate for the Annual Business Session and meetings of the Urban
Section of the Virginia Municipal League and designating a Staff
Assistant for any meetings of the Urban Section.
Adopted Resolution No. 34489-092099. (5-0)
File #17
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MOTIONS AND MISCELLANEOUS BUSINESS:
ao
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Inquiries and/or comments by the Mayor and Members of City Council.
Council adopted a motion to hold a Closed Meeting pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, to
interview candidates for the position of City Manager. (5-0)
File #104-132
For informational purposes, Council Member White encouraged
that the proper signage be displayed regarding street paving,
sidewalk, curb and gutter construction projects under taken by the
City as a result of bond funds, general funds, etc. Prior to the winter
season, he requested a progress report on completed and pending
street paving, sidewalk, curb and gutter construction
contracts/projects.
File #57-107-514
Chair Pro Tem Wyatt expressed concern that Council recently held
a Closed Meeting to interview candidates and to discuss finalists for
the position of City Manager in the absence of the Mayor who could
not attend the meeting due to emergency eye surgery.
File #104-132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
9
10.
OTHER HEARING
MATTERS:
OF
CITIZENS UPON PUBLIC
CITY COUNCIL SETS THIS TIME AS A pRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRE_D_,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
CEI~TIFICATION OF CLOSED MEETING: (5-0)
Mary S. Neal was reappointed as a member of the Roanoke Arts
Commission for a term ending June 30, 2000.
File #15-110-230
The meeting was declared in recess at 3:00 p.m., to be reconvened at 7:00
p.m., in the City Council Chamber.
l0
R OANOI~ CITY CO UNCIL
REGULAR SESSION
September 20, 1999
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. (Mayor Bowers and Vice-Mayor Harris
were absent).
The Invocation was delivered by Chair Pro Tern Wyatt.
Welcome. Chair Pro Tern Wyatt.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, September 23,
1999, at 7:00 p.m., and Saturday, September 25, 1999, at 4:00 p.m.
PRESENTATIONS:_
Recognition of the Roanoke Star Girls U14 Youth Soccer Team. Chair Pro
Tern Wyatt.
File #80-388
Proclamation declaring Sunday, September 26, 1999, as WALK FOR PRIDE
DAY.
File #3
Ae
PUBLIC HEARINGS:
1. Public hearing on the request of Carilion Medical Center that a portion
of Highland Avenue, S. E., extending from Jefferson Street to a terminal
point at the westerly line of Official Tax No. 4021501, be permanently
vacated, discontinued and closed. John Christodoulides, Director,
Project Management, Carilion Health System Facility Services.
Adopted Ordinance No. 34490 on first reading. (5-0)
File #514
2. Public hearing on the request of Carillon Health Systems that a certain
14.787-acre, more or less, parcel of land located south of Elm Avenue,
S. W., between Jefferson Street and Williamson Road, identified as
Official Tax Nos. 4020101, 4020701, 4020801, 4021408, 4021409,
4020815, 4021501 and 4021502, be rezoned from C-I, Office District,
to C-3, Central Business District; and Official Tax No. 4020814 be
rezoned from LM, Light Manufacturing District, to C-3, Central
Business District. John Christodoulides, Director, Project Management,
Carillon Health System Facility Services.
Adopted Ordinance No. 34491 on first reading. (5-0)
File #51
12
o
Public hearing on the request of Hollins Road Warehousing, L. L. C.,
that a tract of land located on the west side of Hollins Road, N. E., being
approximately 15.306 acres located at 3332 Hollins Road, identified as
Official Tax No. 3140304, be rezoned from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District. David A. McCray,
Spokesperson.
Adopted Ordinance No. 34492 on first reading. (5-0)
File #51
Public heating on the request of the City of Roanoke to convey certain
City owned property consisting of 24 vacant building lots and one
drainage lot located in Westview Terrace. James D. Ritchie, Acting City
Manager.
Received and filed.
File #2-166-399
Public heating on the request of the City of Roanoke to establish a rate
schedule for certain water and sewage rates and related charges for
services provided by the City, effective January 1, 2000 and January 1,
2001; and directing amendment of the Fee Compendium. James D.
Ritchie, Acting City Manager.
Adopted Resolution No. 34493-092099 and Ordinance No. 34494 on
first reading. (5-0)
File #27-289-468
Ge
Public hearing on the request of the City of Roanoke to consider for
passage, a resolution, approving issuance by the City of its general
obligation bond or bonds for the purpose of financing certain capital
improvements in connection with The Roanoke Valley Governor's
School, in an amount not to exceed $3,250,000.00. William M.
Hackworth, City Attorney.
Received and filed.
File #53-60-467
Public heating on the request of the City of Roanoke to consider for
passage, a resolution, approving issuance by the City of its general
obligation bond or bonds for the purpose of financing certain capital
improvements in connection with Hurt Park Elementary School, in an
amount not to exceed $1,250,000.00. William M. Hackworth, City
Attorney.
Received and filed.
File #53-60-467
Be
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
14
WILLIAM M. HACKWORTH
CITY ^TrORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGIN1A 2401 !-1595
TELEPHONE: 540-853-243 I
FACSIMILE: 540-853-1221
E-MAIL: cityatty@ci.roanoke.va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ASSISTANT CITY A'I'rORNEYS
September 20, 1999
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a matter of probable litigation, pursuant to §2.1-344.A. 7, Code of Virginia (1950), as
amended.
With kindest personal regards, I am
WMH/ssh
pc: James D. Ritchie, Acting City Manager
Sincerely yours,
William M. Hackworth
City Attorney
H:\TEMP~susan~Iayor&Council
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
September 20, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 22, 1999
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclo§ing copy of Ordinance No. 34480-092099 amending and reordaining certain sections of
the 1999-00 School and School Capital Projects Funds Appropriations, providing for appropriation
of funds in connection with certain school programs. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, September 20,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc~
James D. Ritchie, Sr., Acting City Manager.
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 27, 1999
File #60-467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, September
20, 1999, Council Member Swain inquired if data is available showing a correlation between the
reduction in class size and student performance. Richard L. Kelley, Assistant Superintendent for
Operations, Roanoke City Public Schools, advised that information is being compiled and will be
available by the summer of the year 2000 following receipt of the next round of SOL test results;
whereupon, Mr. Swain requested a follow-up report.
Sincerely,
Mary F. Parker, CM
City Clerk
MFP:Io
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
C:~,iyFil~Xaq~20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of September, 1999.
No. 34480-092099.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
~choolFund
Appropriations,
Education
Facilities (1 - 8) .............................................
Title I Local Delinquent Children 1999-2000 (9-18) .................
CSRD Grant - Fallon Park School 1999-2000 (19-29) ...............
CSRD Grant - Lincoln Terrace School 1999-2000 (30-39) ............
CSRD Grant - Roanoke Academy for Math and Science
1999-2000 (40-50) ..........................................
Class Size Reduction Initiative 1999-2000 (51-55) ..................
Child Development Clinic 1999-2000 (56-58) ......................
Child Specialty Services 1999-2000 (59-61) .......................
Juvenile Detention Home 1999-2000 (62-64) ......................
Goals 2000 Technology '99 (65) ................................
Goals 2000 Technology Support '99 (66) .........................
$134,244,388
1,844,049
121,552
50,000
50,000
50,000
500,437
68,238
64,167
186,346
216,941
2,696
Revenue
Education
Title I Local Delinquent Children 1999-2000 (67) ...................
CSRD Grant - Fallon Park School 1999-2000 (68) ..................
CSRD Grant - Lincoln Terrace School 1999-2000 (69) ...............
CSRD Grant - Roanoke Academy for Math and Science
1999-2000 (70) .............................................
$131,928,606
121,552
50,000
50,000
50,000
Class Size Reduction Initiative 1999-2000 (71) ...................
Child Development Clinic 1999-2000 (72) .......................
Child Specialty Services 1999-2000 (73) ........................
Juvenile Detention Home 1999-2000 (74) .......................
Goals 2000 Technology '99 (75) ..............................
Goals 2000 Technology Support '99 (76) .......................
Fund Balance
Reserved for CMERP - Schools (77) ...........................
School Capital Proiects Fund
Appropriations
Education
State Construction Grant (78) ................................
Revenue
Outside Third Parties (79) ..... · ..............................
1) Books and
Subscriptions
2) Additions - Data
Processing
Equipment
3) Additions - Data
Processing
Equipment
4) Additions - Machinery
and Equipment
5) Buildings
6) Additions - Motor
Vehicles and
Equipment
7) Other Professional
Services
8) Buildings
9) Compensation of
Teachers
10) COmpensation of
Clerical
11 ) Social Security
12) Retirement - VRS
(030-060-6006-6100-0613)
(030-060-6006-6100-0826 )
(030-060-6006-6102-0826)
(030-060-6006-6681-0821)
(030-060-6006-6681-0851 )
(030-060-6006-6683-0824)
(030-060-6006-6896-0313)
(030-060-6006-6896-0851)
(030-060-6173-6554-0121 )
(030-060-6173-6554-0151 )
( 030-060-6173-6554-0201 )
(030-060-6173-6554-0202)
$131,225
2,973
79,615
20,953
3,665
58,149
1,980
13,304
72,809
10,363
6,363
11,677
500,437
68,238
64,167
186,346
216,941
2,696
$ 345,411
$ 32,908,170
1,107,437
$ 23,062
13) Health Insurance
14) Other Professional
Services
15) Telecommunications
16) Testing/Evaluation/
Dissemination
17) Parent Involvement
18) Educational and
Recreational
Supplies
19) Compensation of
Substitute Teachers
20) Supplements
21) Social Security
22) Internal Services-
Motor Pool
23) Mileage
24) Testing/Evaluation/
Dissemination
25) Other Miscellaneous
Payments
26) Inservice Workshops
27) Office Supplies
28) Educational and
Recreational
Supplies
29) Additions - Machinery
and Equipment
30) Compensation of
Substitute Teachers
31) Compensation of
Teachers
32) Supplements
33) Social Security
34) Internal Services -
Motor Pool
35) Mileage
36) Testing/Evaluation/
Dissemination
37) Parent Involvement
38) Other Miscellaneous
Payments
39) Educational and
Recreational
Supplies
(030-060-6173-6554-0204)
(030-060-6173-6554-0313)
(030-060-6173-6554-0523)
(030-060-6173-6554-0584)
(030-060-6173-6554-0585)
(030-060-6173-6554-0614)
(030-060-6174-6000-0021 )
(030-060-6174-6000-0129)
(030-060-6174-6000-0201)
(030-060-6174-6000-0420)
(030-060-6174-6000-0551)
(030-060-6174-6000-0584)
(030-060-6174-6000-0586)
(030-060-6174-6000-0587)
(030-060-6174-6000-0601)
(030-060-6174-6000-0614)
(030-060-6174-6000-0821)
(030-060-6175-6000-0021)
(030-060-6175-6000-0121)
(030-060-6175-6000-0129)
(030-060-6175-6000-0201)
(030-060-6175-6000-0420)
(030-060-6175-6000-0551 )
(030-060-6175-6000-0584)
(030-060-6175-6000-0585)
(030-060-6175-6000-0586)
(030-060-6175-6000-0614)
5,443
2,700
2,500
4,000
4,300
1,397
4,000
15,000
1,455
6OO
1,400
500
14,595
4,500
200
6,550
1,200
1,500
16,000
2,000
1,492
300
3,508
500
700
15,000
9,000
40) Compensation of
Substitute Teachers
41) Compensation of
Teachers
42) Supplements
43) Social Security
44) Internal Services-
Motor Pool
45) Mileage
46) Testing/Evaluation/
Dissemination
47) Parent Involvement
48) Other Miscellaneous
Payments
49) Inservice Workshops
50) Educational and
Recreational
Supplies
51) Compensation of
Teachers
52) Social Security
53) Retirement - VRS
54) Health Insurance
55) Conventions/
Education
56) Mileage
57) Educational and
Recreational
Supplies
58) Additions - Machinery
and Equipment
59) Mileage
60) EducatiOnal and
Recreational
Supplies
61) Additions - Machinery
and Equipment
62) Compensation of
Teachers
63) Mileage
64) Educational and
'Recreational
Supplies
(030-060-6176-6000-0021 )
(030-060-6176-6000-0121 )
(030-060-6176-6000-0129)
(030-060-6176-6000-0201 )
(030-060-6176-6000-0420)
(030-060-6176-6000-0551)
(030-060-6176-6000-0584
(030-060-6176-6000-0585
(030-060-6176-6000-0586)
(030-060-6176-6000-0587)
(030-060-6176-6000-0614)
(030-060-6251-6000-0121 )
(030-060-6251-6000-0201 )
(030-060-6251-6000-0202)
(030-060-6251-6000-0204)
(030-060-6251-6000-0554)
(030-060-6554-6554-0551 )
(030-060-6554-6554-0614)
(030-060-6554-6554-0821 )
(030-060-6555-6554-0551)
(030-060-6555-6554-0614)
(030-060-6555-6554-0821)
(030-060-6556-6554-0021 )
(030-060-6556-6554-0551)
(030-060-6556-6554-0614)
$ 1,500
16,000
2,000
1,492
3OO
3,508
500
1,500
15,000
7OO
7,500
368,916
28,222
51,722
37,212
14,365
1,500
1,000
500
1,500
1,000
500
1,800
1,200
20,000
65) Additions - Data
Processing
Equipment
66) Compensation of
Principals'
67) Federal Grant
· Receipts
68) Federal Grant
Receipts
69) Federal Grant
Receipts
70) Federal Grant
Receipts
71) Federal Grant
Receipts
72) State Grant Receipts
73) State Grant Receipts
74) State Grant Receipts
75) Federal Grant
Receipts
76) Federal Grant
Receipts
77) Reserved for
CMERP Schools
78) Appropriated from
Third Party
79) Outside Third Parties
(030-060-6805-6102-0826) $
( 030-060-6806-6102 -0126 )
(030-060-6173-1102)
(030-060-6174-1102)
(030-060-6175-1102)
(030-060-6176-1102)
(030-060-6251-1102)
(030-060-6554-1100)
(030-060-6555-1100)
(030-060-6556-1100)
(030-060-6805-1102)
(030-060-6806-1102)
(030-3324) (
(031-060-6096-6896-9004)
(031-060-6096-1192)
216,941
2,696
121,552
50,000
50,000
50,000
500,437
3,000
3,000
23,000
216,941
2,696
311,864)
23,062
23,062
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Department of Finance
City of Roanoke
September 20, 1999
RECEIVED
CITY ~l ~<~ ~
'99 ~F ~t6 Al?:~;::
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Appropriation of School and School Capital
Projects Funds
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$311,864.00 from the 1999-2000 Capital Maintenance and Equipment Replacement
Fund for textbook adoptions, school-based technology and facility improvements,
architect services for district-wide roof replacement, the upgrade of the W~flliam
Fleming computer network, and facility maintenance vehicles and equipment.
$121,552.00 for the Title I Local Delinquent Children Grant to provide transition
services to youth exiting the Juvenile Detention Center and youth entering Youth
Haven. The services will include drop-out prevention services, coordination and
referral for substance abuse, adolescent health and mental health services, as well
as placement services in appropriate and unique educational programs designed for
youth-at-risk of school failure. This continuing program is one hundred percent
reimbursed by federal funds.
$23,062.00 to finance architectural and engineering design services for school
capital projects to be completed by FY2002. The funds represent additional
construction funds which have been distributed to Roanoke City Schools from
asbestos litigation.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide
for the replication of successful intervention programs from other school divisions at
Fallon Park School. The basic skills program includes staff development and
remedial skills instruction. This continuing program is one hundred percent
reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide
for the replication of successful intervention programs from other school divisions at
Lincoln Terrace School. The basic skills program includes staff development and
remedial skills instruction. This contin,~ing program is one hundred percent
reimbursed by federal funds.
Honorable Mayor and Members of City Council
September 20, 1999
Page 2
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide
for the replication of successful intervention programs from other school divisions at
Roanoke Academy for Math and Science. The basic skills program includes
staff development and remedial skills instruction. This continuing program is one
hundred percent reimbursed by federal funds.
$500,437.00 for the Title VI Class Size Reduction Initiative to provide funds for the
placement of twelve classroom teachers to be placed in grades one through three
throughout the district to reduce class size in those grades so that they are no
higher than eighteen students. This new program will be reimbursed by federal
funds.
$3,000.00 for the Child Development Clinic to provide funds for the salary and
expenses of the educational coordinator at the clinic. This continuing program will
be reimbursed one hundred percent by state funds.
$3,000.00 for the Child Specialty Services program to provide funds for the salary
and expenses of the educational coordinator. This continuing program will be
reimbursed one hundred percent by state funds.
$23,000.00 for the Juvenile Detention Home program to provide funds for the salary
and expenses of the three educational coordinators. This continuing program will
be reimbursed one hundred percent by' state funds.
$216,941.00 for the Goals 2000 Technology Grant to provide funds for the purchase
of classroom computers and related technologies. This continuing program will be
reimbursed one hundred percent by federal funds.
$2,696.00 for the Goals 2000 Technology Support Grant to provide funds for the
training in support of efforts to improve education in the school division through the
provision of computers and related technology. This continuing program will be
reimbursed one hundred percent by federal funds.
We recommend that you concur with this request of the School Board.
JDG/hrh/pac
lMelinda J. Payne, Chairman
F.B. Webster Day, Vice Chairman
Charles W. Day
Roanoke
/City School Board P.O. Box '13145, Roanoke, Virginia 24031
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
September 14, 1999
The Honorable David A. Bowers, Maygr
and Members of Roanoke City Count:il
Roanoke, VA 24011
Dear Members of Council:
The School Board at its September 13 meeting voted to respectfully request the
Roanoke City Council to appropriate funds for the following programs:
$311,864.00 from the 1999-2000 Capital Maintenance and Equipment Replacement
Fund for textbook adoptions, school-based techn~ology and facility improvements, architect
services for district-wide roof replacement, the upgrade of the William Fleming computer
network, and facility maintenance vehicles and equipment.
$121,552.00 for the Title I Local Delinquent Children Grant to provide transition
services to youth exiting the Juvenile Detention Center and youth entering Youth Haven. The
services will include drop-out prevention services, coordination and referral for substance
abuse, adolescent health and mental health services, as well as placement services in
appropriate and unique educational programs designed for youth-at-risk of school failure.
This continuing program is one hundred percent reimbursed by federal funds.
$23,062.00 to finance architectural and engineering design services for school capital
projects to be completed by FY2002. The funds represent additional construction funds
which have been distributed to Roanoke City Schools from asbestos litigation.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide for
the replication of successful intervention programs from other school divisions at Fallon Park
School. The basic skills program includes staff development and remedial skills instruction.
This continuing program is one hundred percent reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide for
the replication of successful intervention programs from other school divisions at Lincoln
Terrace School. The basic skills program includes staff development and remedial skills
instruction. This continuing program is one hundred percent reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide for
the replication of successful intervention programs from other school divisions at Roanoke
Academy for Math and Science. The basic skills program includes staff development and
remedial skills instruction. This continuing program is one hundred percent reimbursed by
federal funds.
Preparing Students for Success
Members of Council
Page 2'
September 14, 1999
$500,437.00 for the Title VI Class Size Reduction Initiative to provide funds for the
placement of twelve classroom teachers to be placed in grades one through three throughout
the district to reduce class size in those grades so that they are no higher than eighteen
students. This new program will be reimbursed by federal funds.
$3,000.00 for the Child Development Clinic to provide funds for the salary and
expenses of the educational coordinat4o, r at the clinic. This continuing program will be
reimbursed one hundred percent by state funds.
$3,000.00 for the Child Specialty Services program to provide funds for the salary and
expenses of the educational coordinator. This continuing program will be reimbursed one
hundred percent by state funds.
$23,000.00 for the Juvenile Detention Home program to provide funds for the salary
and expenses of the three educational coordinators. This continuing program will be
reimbursed one hundred percent by state funds.
$216,941.00 for the Goals 2000 Technology Grant to provide funds for the purchase of
classroom computers and related technologies. This continuing program will be reimbursed
one hundred percent by federal funds.
$2,696.00 for the Goals 2000 Technology Support Grant to provide funds for the
training in support of efforts to improve education in the school division through the
provision of computers and related technology. This continuing program will be reimbursed
one hundred percent by federal funds.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
MMr. James D. Ritchie
r. William M. Hackworth
r. James D. Grisso
s. Ann Allen (with accounting details)
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Capital Maintenance and Equipment Replacement Funds
Request III
030-060-6006-6100-0613
030-060-6006-6100-0826
030-060-6006-6102-0826
030-060-6006-6681-0821
030-060-6006-6681-0851
030-060-6006-6683-0824
030-060-6006-6896-0313
030-060-6006-6896-0851
030-060-6006-6896-0851
Appropriation Unit ZD1
Secondary Textbooks
Secondary Site-Based Technology
William Fleming Computer Upgrade
Facility Maintenance Equipment
Relocation of Modular Units
Maintenance Vehicles
District-Wide Roof Replacement Services
Facility Improvements- Hurt Park
Facility Improvements - Round Hill
$ 131,225.00 42.1%
2,973.00 1.0%
79,615.00 25.5%
20,953.00 6.7%
3,665.00 1.2%
58,149.00 18.6%
1,980.00 0.6%
2,520.00 0.8%
10,784.00 3.5%
$ 311,864.00 100.0%
The above appropriation represents the third request for proceeds from the 1999-2000 Capital
Maintenance and Equipment Replacement Fund for textbook adoptions, school-based technology and
facility improvements, architect services for district-wide roof replacement, the upgrade of the William
Fleming computer network, and facility maintenance vehicles and equipment. The estimated total of the
Capital Maintenance and Equipment Replacement Fund for 1999-2000 is $2,091,856. The
unappropriated balance of the fund after the above appropriation is $1,360,873.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Title I Local Delinquent Children Grant 1999-2000
6173
030-060-6173-6554-0121
030-060-6173-6554-0151
030-060-6173-6554-0201
030-060-6173-6554-0202
030-060-6173-6554-0204
030-060-6173-6554-0313
030-060-6173-6554-0523
030-060-6173-6554-0584
030-060-6173-6554-0585
030-060-6173-6554-0614
Appropriation Unit X1B
030-060-6173-1102
Transition Instructors $ 72,809.00 59.9%
Transition Assistant 10,363.00 8.5%
Social Security 6,363.00 5.2%
Retirement 11,677.00 9.6%
Health Insurance 5,443.00 4.5%
Physical Education Services 2,700.00 2.2%
Telecommunications 2,500.00 2.1%
Student Transportation 4,000.00 3.3%
Parental Involvement 4,300.00 3.5%
Instructional Materials 1,397.00 1.2%
$ 121,552.00 100.0%
Federal Grant Receipts $ 121,552.00 100.0%
The Title I Local Delinquent Children Grant funds will provide transition services to youth exiting the
Juvenile Detention Center and youth entedng Youth Haven. The services will include drop-out
prevention services, coordination and referral for substance abuse, adolescent health and mental health
services, as well as placement services in appropriate and unique educational programs designed for
youth at risk of school failure. The program is one hundred percent reimbursed by federal funds and will
end September 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
State Construction Grant
Architectural/Engineering Services
6096
031-060-6096-6896-0829
Appropriation Unit ZMB
Architect~r, al Services
$ 23,062.00 100.0 %
031-060-6096-1192
Thi~Pady Funds $ 23,062.00 100.0 %
The distribution of funds from asbestos litigation will be used to finance architectural and engineering
design services for school capital projects to be completed by FY2002. The additional appropriation
request represents additional construction funds received by the Roanoke City Schools.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
CSRD Grant - Fallon Park School 1999-2000
6174
030-060-6174-6000-0021
030-060-6174-6000-0129
030-060-6174-6000-0201
030-060-6174-6000-0420
030-060-6174-6000-0551
030-060-6174-6000-0584
030-060-6174-6000-0586
030-060-6174-6000-0587
030-060-6174-6000-0601
030-060-6174-6000-0614
030-060-6174-6000-0821
Appropriation Unit XlC
030-060-6174-1102
Substitute Teachers $ 4,000.00 8.0%
Teacher Stipends 15,000.00 30.0%
Social Secudty 1,455.00 2.9%
Internal Services 600.00 1.2%
Staff Travel 1,400.00 2.8%
Evaluation Services 500.00 1.0%
School Reform Model 14,595.00 29.2%
Professional Development 4,500.00 9.0%
Administrative Supplies 200.00 0.4%
Instructional Supplies 6,550.00 13.1%
Instructional Equipment 1,200.00 2.4%
$ 50,000.00 100.0%
Federal Grant Receipts
$ 50,000.00 100.0%
The Comprehensive School Reform Demonstration (CSRD) Grant funds provide for the replication of
successful intervention programs from other school divisions at the school. The Fallon Park program
will implement a basic skills program which includes staff development and remedial skills instruction.
The award for 1999-2000 is the second year of the program and'is renewable for one additional year
provided federal funds are available. The program is one hundred percent reimbursed by federal funds
and will end September 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
CSRD Grant - Lincoln Terrace School 1999-2000
6175
030-060-6175-6000-0021
030-060-6175-6000-0121
030-060-6175-6000-0129
030-060-6175-6000-0420
030-060-6175-6000-0201
030-060-6175-6000-0551
030-060-6175-6000-0584
030-060-6175-6000-0585
030-060-6175-6000-0586
030-060-6175-6000-0614
Appropriation Unit XlC
030-060-6175-1102
Substitute Teachers $ 1,500.00 3.0%
Curriculum Coach 16,000.00 32.0%
Teacher Stipends 2,000.00 4.0%
Internal Services 300.00 0.6%
Social Security 1,492.00 3.0%
Staff Travel 3,508.00 7.0%
Evaluation Services 500.00 1.0%
Parental Involvement 700.00 1.4%
School Reform Model 15,000.00 30.0%
Instructional Supplies 9,000.00 18.0%
$ 50,000.00 100.0%
Federal Grant Receipts
$ 50,000.00 100.0%
The Comprehensive School Reform Demonstration (CSRD) Grant funds provide for the replication of
successful intervention programs from other school divisions at the school. The Lincoln Terrace
program will implement a basic skills program which includes staff development and remedial skills
instruction. The award for 1999-2000 is the second year of the program and is renewable for one
additional year provided federal funds are available. The program is one hundred percent reimbursed by
federal funds and will end September 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
CSRD Grant - Roanoke Academy for Math and Science 1999-2000
6176
030-060-6176-6000-0021
030-060-6176-6000-0121
030-060-6176-6000-0129
030-060-6176-6000-0201
030-060-6176-6000-0420
030-060-6176-6000-0551
030-060-6176-6000-0584
030-060-6176-6000-0585
030-060-6176-6000-0586
030-060-6176-6000-0587
030-060-6176-6000-0614
Appropriation Unit XlC
030-060-6176-1102
Substitute Teachers $ 1,500.00 3.0%
Curriculum Coach 16,000.00 32.0%
Teacher Stipends 2,000.00 4.0%
Social Security 1,492.00 3.0%
Internal Services 300.00 0.6%
Staff Travel 3,508.00 7.0%
Evaluation Services 500.00 1.0%
Professional Development 1,500.00 1.4%
School Reform Model 15,000.00 30.0%
Parental Involvement 700.00 1.4%
Instructional Supplies 7,500.00 18.0%
$ 50,000.00 100.0%
Federal Grant Receipts $ 50,000.00 100.0%
The Comprehensive School Reform Demonstration (CSRD) Grant funds provide for the replication of
successful intervention programs from other school divisions at the school. The Roanoke Academy
program will implement a basic skills program which includes staff development and remedial skills
instruction. The award for 1999-2000 is the second year of the program and is renewable for one
additional year provided federal funds are available. The program is one hundred percent reimbursed by
federal funds and will end September 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Class Size Reduction Initiative 1999-2000
6251
030-060-6251-6000-0121
030-060-6251-6000-0201
030-060-6251-6000-0202
030-060-6251-6000-0204
030-060-6251-6000-0554
Appropriation Unit X2S
Teachers $ 368,916.00 73.7%
Social Security 28,222.00 5.7%
Retirement ~ 51,722.00 10.3%
Health Insurance 37,212.00 7.4%
Recruiting Travel 14,365.00 2.9%
$ 500,437.00 100.0%
030-060-6251-1102
Federal Grant Receipts
$ 500,437.00 100.0%
The 1999-2000 Title VI Class Size Reduction Initiative will provide funds for the placement of twelve
· classroom teachers to be placed in grades one through three throughout the distdct to reduce class size
in those grades so that they are no higher than eighteen. The program will be reimbursed by federal
funds. The program will end June 30, 2000. This is a new program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Child Development Clinic t999-2000
6554
030-060-6554-6554-0551
030-060-6554-6554-0614
030-060-6554-6554-0821
Appropriation Unit X5G
Travel $ 1,500.00 50.0%
Supplies .~ 1,000.00 33.3%
Equipment ~ 500.00 16.7%
$ 3,000.00 100.0%
030-060-6554-1100
State Grant Receipts
$ 3,000.00 100.0%
The 1999-2000 Child Development Clinic program will provide funds for the salary and expenses of the
educational coordinator at the clinic. The above supplemental appropriation represents additional state
funds allocated to the program. One hundred percent of expenses are reimbursed by state funds. The
program will operate July 1, 1999 through June 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Child Specialty Services 1999-2000
6555
030-060-6555-6554-0551
030-060-6555-6554-0614
030-060-6555-6554-0821
Appropdation Unit X5G
Tmvel $ 1,500.00 50.0%
Supplies ,~ 1,000.00 33.3%
Equipment ~ 500.00 16.7%
$ 3,000.00 100.0%
030-060-6555-1100
State Grant Receipts
$ 3,000.00 100.0%
The 1999-2000 Child Specialty Services program will provide funds for the salary and expenses of the
educational coordinator. The above supplemental appropriation represents additional state funds
allocated to the program. One hundred percent of expenses are reimbursed by state funds. The
program will operate July 1, 1999 through June 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Juvenile Detention Home 1999-2000
6556
030-060-6556-6554-0021
030-060-6556-6554-0551
030-060-6556-6554-0614
Approp~ation Unit X5G
Substitutes $ 1,800.00 7.8%
Staff Travel? 1,200.00 5.2%
Instructional Materials 20,000.00 87.0%
$ 23,000.00 100.0%
030-060-6556-1100
State Grant Receipts
$ 23,000.00 100.0%
The 1999-2000 Juvenile Detention Home program will provide funds for the salary and expenses of the
three educational coordinators. The above supplemental appropriation represents additional state funds
allocated to the program. One hundred percent of expenses are reimbursed by state funds. The
program will operate July 1, 1999 through June 30, 2000. This is a continuing program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Goals 2000 Technology 99
6805
030-060-6805-6102-0826
Appropriation Unit X8E
Technology Equipment $ 216,941.00 100.0%
030-060-6805-1102
Federal Grant Receipts
$ 216,941.00 100.0%
The Goals 2000 Technology grant for FY 1999 will provide funds for the purchase of classroom
computers and related technologies. One hundred percent of expenditures will be reimbursed by federal
funds. The program will end September 30, 2001. This is a continuing grant program.
September 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Goals 2000 Technology Suppo~ 99
6806
030-060-6806-6102-0126
Appropdation Unit X8E
Technology Support and Training $ 2,696.00 100.0%
030-060-6806-1102
Federal Grant Receipts
$ 2,696.00 100.0%
The Goals 2000 Technology Support grant for FY 1999 will provide funds for the training in support of
efforts to improve education in the school division through the provision of computers and related
technology. One hundred percent of expenditures will be reimbursed by federal funds. The program will
end September 30, 2001. This is a continuing grant program.
September 13, 1999
'~~1~ Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
/,,.Roanoke
City School Board P.o. sox 13145, Roanoke, Virginin 24031
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
September 14, 1999
The School Board at its September 13 meeting voted to respectfully request the
Roanoke City Council to appropriate funds for the following programs:
$311,864.00 from the 1999-2000 Capital Maintenance and Equipment Replacement
Fund for textbook adoptions, school-based technology and facility improvements, architect
services for district-wide roof replacement, the upgrade of the William Fleming computer
network, and facility maintenance vehicles and equipment.
$121,552.00 for the Title I Local Delinquent Children Grant to provide transition
services to youth exiting the Juvenile Detention Center and youth entering Youth Haven. The
services will include drop-out prevention services, coordination and referral for substance
abuse, adolescent health and mental health services, as well as placement services in
appropriate and unique educational programs designed for youth-at-risk of school failure.
This continuing program is one hundred percent reimbursed by federal funds.
$23,062.00 to finance architectural and engineering design services for school capital
projects to be completed by FYi.002. The funds represent additional construction funds
which have been distributed to Roanoke City Schools from asbestos litigation.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide for
the replication of successful intervention programs from other school divisions at Fallon Park
School. The basic skills program includes staff development and remedial skills instruction.
This continuing program is one hundred percent reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide for
the replication of successful intervention programs from other school divisions at Lincoln
Terrace School. The basic skills program includes staff development and remedial skills
instruction. This continuing program is one hundred percent reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant to provide for
the replication of successful intervention programs from other school divisions at Roanoke
Academy for Math and Science. The basic skills program includes staff development and
remedial skills instruction. This continuing program is one hundred percent reimbursed by
federal funds.
Preparing Students for Success
Members of Council
Page 2
September 14, 1999
$500,437.00 for the Title VI Class Size Reduction Initiative to provide funds for the
placement of twelve classroom teachers to be placed in grades one through three throughout
the district to reduce class size in those grades so that they are no higher than eighteen
students. This new program will be reimbursed by federal funds.
$3,000.00 for the Child Development Clinic to provide funds for the salary and
expenses of the educational coordinator at the clinic. This continuing program will be
reimbursed one hundred percent by state funds.
$3,000.00 for the Child Specialty Services program to provide funds for the salary and
expenses of the educational coordinator. This continuing program will be reimbursed one
hundred percent by state funds.
$23,000.00 for the Juvenile Detention Home program to provide funds for the salary
and expenses of the three educational coordinators. This continuing program will be
reimbursed one hundred percent by state funds.
$9.16,941.00 for the Goals 2000 Technology Grant to provide funds for the purchase of
classroom computers and related technologies. This continuing program will be reimbursed
one hundred percent by federal funds.
$9.,696.00 for the Goals 9.000 Technology Support Grant to provide funds for the
training in support of efforts to improve education in the school division through the
provision of computers and related technology. This continuing program will be reimbursed
one hundred percent by federal funds.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. James D. Ritchie
Mr. William M. Hackworth
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File #326
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34481-092099 endorsing the Fifth Planning District
Commission's name change to Roanoke Valley-Alleghany Regional Commission. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc~
Wayne G. Strickland, Executive Director, Fifth Planning District Commission, 313 Luck
Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Sherman M. Stovall, Acting Budget Administrator
C:LMyFil~pt2.0.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34481-092099.
A RESOLUTION endorsing the Fifth Planning District Commission's name change to
Roanoke Valley-Alleghany Regional Commission.
WHEREAS, the City of Roanoke has been a member of the Fifth Planning District
Commission for almost 30 years, and during that time the Commission has worked closely with the
City of Roanoke on economic and community development projects; and
WHEREAS, on June 24 1999, the Commission resolved to change its name from Fifth
Planning District Commission to the Roanoke Valley-Alleghany Regional Commission to better
communicate the geography that it serves, as well as to highlight its mission of promoting inter-
jurisdictional cooperation, coordination, and communication; and
WHEREAS, the General Assembly amended the Regional Cooperation Act in 1996 to allow
Planning District Commissions to change their names to Regional Commissions; and
WHEREAS, changing the name of the Fifth Planning District Commission to the Roanoke
Valley-Alleghany Regional Commission will not alter the relationship between the City of Roanoke
and the Commission;
NOW, THEREFORE BE IT RESOLVED by the Council of the City of Roanoke that
the City of Roanoke concurs with and supports the resolution adopted by the Commission on June
24, 1999, that the name of the Fifth Planning District Commission be changed to the Roanoke
Valley-Alleghany Regional Commission.
ATTEST:
City Clerk.
)~ECE~VED
CITY CLERKS OFFICE
'99 SEP16 A10:54
Roanoke, Virginia
September 20, 1999
99-43
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Endorsement of Fifth Planning District Commission's name change to
Roanoke Valley-Alleghany Regional Commission
I. Background:
mo
The City of Roanoke has been a member of the Fifth Planning District Commission
(Commission) for almost 30 years.
The Commission has worked closely with the City of Roanoke and eight other
jurisdictions on economic and community development projects.
Co
The role of the Commission has changed dramatically over the past two decades and
now instead of being simply a planning organization, the Commission promotes
cooperation, communication and coordination among its member governments and
organizations within the region and state and federal agencies.
The word "Fifth" included in the Commission's current name presents difficulty for
the Commission since citizens, businesses, and local, state and federal agencies are
uncertain as to the specific geographic areas served by this organization.
In 1996, the General Assembly amended the Regional Cooperation Act to allow
Planning District Commissions to change their names to Regional Commissions.
In June 1998, the Commission appointed a Public Relations Committee to look at
ways to promote the work and enhance the image of the Commission.
The Public Relations Committee recommended that the Commission change its
name to the Roanoke Valley-Alleghany Regional Commission.
Members of Council
Page 2
II.
III.
IV.
Current Situation:
mo
On June 24, 1999, the Commission resolved to change its name from Fifth Planning
District Commission to the Roanoke Valley-Alleghany Regional Commission to
better reflect the geography served by the organization and the mission of the
organization.
Bo
The name change of the Commission will not alter the relationship between the City
of Roanoke and the Commission.
Co
The Commission requests that all nine member governments adopt resolutions to
approve the Commission's new name.
Issues:
A. Clari _ty of Purpose
B. Timing
C. Regional Cooperation
Alternatives:
mo
Adopt a resolution to concur with and support the resolution adopted by the
Commission on June 24, 1999 which states that the name of the Fifth Planning
District Commission be changed to the Roanoke Valley-Alleghany Regional
Commission.
Clari_ty of Purpose. New name will be more closely aligned with
Commission's mission and will better reflect the geographic location served
by the organization.
Timing is important as the Commission would prefer to change its charter
and bylaws only after all member governments adopt resolutions which
approve the name change.
o
Regional Cooperation will be enhanced. The name change will assist the
Commission to better educate the public on the organization's role as a
catalyst for regional action to better serve its member governments, the
business community, and the citizens of the region.
Members of Council
Page 3
Vo
Bo
Do not adopt a resolution to concur with and support the resolution adopted by the
Commission on June 24, 1999 which states that the name of the Fifth District
Commission be changed to the Roanoke Valley-Alleghany Regional Commission.
Clarity of Purpose will still be met. The Committee will still be able to
change its name to the Roanoke Valley-Alleghany Regional Commission.
Timing is important. All other jurisdictions represented by the Commission
have already adopted resolutions to support this action. The Commission
would prefer to change its charter and bylaws only after all member
governments adopt resolutions to approve the name change.
Regional Cooperation will still be enhanced. The Commission would
continue to serve the City of Roanoke and would continue to educate the
public on the organization's role as a catalyst for regional action.
Recommendation:
mo
Adopt a resolution to concur with and support the resolution adopted by the
Commission on June 24, 1999 which states that the name of the Fifth Planning
District Commission be changed to the Roanoke Valley-Alleghany Regional
Commission.
CC:
Respectfully submitted,
Acting City Manager
Acting Assistant City Manager
City Attomey
City Clerk
Director of Finance
Acting Budget Administrator
Wayne G. Strickland, Secretary to the Fifth Planning District Commission
~0 'd
9~PP £P£ OPq 6£:S~ 666[-~.~-gF~J
FIFTH PLANNING DISTRICT COMMISSION
313 Luck Avenue, SW
Fax: (540) 343-44t6 ~st O~ce Box 2569
E-maih planfiveOroa~oke.infi.~e~ Roan~e, Virginia 2~I0
h~.roa~ke.infi,ne~-p~a~five Phone: (540) 343-~17
~uly 7, 1999
Mr..lam Ritchie
Acting Roanoke City Manager
2!~ Church Avenue
Roanoke. Virginia 2401 !
On June 2~, the Fifth Planning District Commission took action to change the name of the
organization from the Fifth Planning District Commission to the R~e Vafley-,411eghany
Regional Commission. As you may know, the Commission's Public Relations Committee has been
working on the issue of changing the Comll~sion's name over the last year. The committee,
composed of representatives from various jurisdictions r~roughout the region, have surveyed local
administrators and discussed in detail with Commissioners the reasons for changing the name of
the Commission. The rationale for changing the name is die, cussed later in this letter.
Changing the name of the Commission requires making changes to the Commission's Charter. The
Commission's Charter states that any changes to the Charter require a concurrence on the part of
~ member jurisdictions. The Commission is asking that you provide the attached sample
resolution to your council for their consideration and action. Additionally, I am also enclosing
a copy of the .lune 24 Commission resolution for your review.
As mentioned earlier, the Commission is pursuing this name change for several reasom, including:
(1) the current name of the PDC (Fifth) does not relate to any place name in the region and.
therefore, individuals, such as local businesses and groups as well as state elected and
administrative officials in Richmond, often do not understand what region of Virginia the
Commission serves; (2) the name "Planning District Commission" does not accurately reflect the
evolving role of this organization in the region since much of what the Commission does is not
specifically related to planning but more to coordination of projects, communication of issues, and
encouragement toward cooperative activities; and (3) the Commission can take advantage of this
name change to educate the public on how the organization has "reinvented" itself as a catalyst for
regional action to better serve its member governments, the business community, and citizens of
the region.
~:0 'd
Servlnl Ailelhany County, Botetourt County, Clifton Forse' Covington, Crai$ County,
Roanoke City, Roanoke County, Salem, and the Town of Vinlon
Page -2-
On behalf of the Commission, I went to thank you for your past support of out programs and
activities. If the name of the Planning District Commission is changed through concurrence by
its member governments, the goals of the Commission will not change. Its mission to promote
inter-jurisdictional cooperation, coordination, and communication and to provide local technical
assistance zo its governments will continue to be the key activities of this organization.
If you have any questions concerning the proposed name change or the sample resolution which
we are asking our member governments to consider and approve, please do not hesitate to call me.
Thank you for your attention to this matter.
Sincerely,
WGS:.jlp
Attachrnent~
Wayne G. Strickland
Secretary to the Commission
cc: $. Lee E, Osborne, Chairman, Fiflh PDC
FISH PLANNING DISTRI COMMISSION
Fax: (5~) J43-~t 6 313 Lu~ ~e, SW
~ O~ce 8~ 2S6~
E.maih ~lanP~O~anoke.infi.nel Roanoke, ~rJlnia 2~!0
~e: ~5~) 343~417
RESOLUTION
A resolution to endorse the changing of ~he name of the
Fifth Planning District Commission to the
Roanoke Valley-Alleghany Regional .COmmission.
WHEREAS, the Fifth Planning District commission has faithfully served it member
governments, the business community, and citizens of this region for almost 30 years; and
WHEREAS, the role of the Commission has changed dramatically over the past two
decades and is no longer simply a plannin8 organization, but is now more integrally involved in
promoting coordination, cooperation, and communication among its member $ovemments and
organizations within the re$ion, as well as promoting greater cooperation with state and federal
agencies, and this function of cooperation, coordination, and communication is clearly outlined in
the mission of the organization; and
WHEREAS, the name "Fifth" at times presents difficulty for the Commission since
local, state, and federal groups are uncertain as to the specific geographic area served by this
organization which has lead to some confusion among various groups and the news media; and
WHERE~S, in June of 1998 the Commission appointed a Public Relations Committee
to look at issues related to promoting the work of the Commission and to examine ways to better
enhance the image of the organization; and
WHEREAS, the Public Relations Committee recommended that the name of the
organization of the Fifth Planning District Commission be changed to the Roanoke Va/le¥-Alleghany
Region. a/Commission to better reflect the geography served by the organization and the mission
of the organization; .
NOW, THEREFORE BE IT RESOLVED that the Fifth Plannin$ District Commission
change its name to the Roanoke Valle¥-Alleghany Regional Commission, that appropriate
resolutions be presented for adoption by its member governments to approve this name change'
and, upon the approval of the necessary number of member governments, that the charter and
bylaws of the organlzafion be amended to reflect this name change.
J. Lee E. Osborne
Chairman
Ser~inl Alle~hany County, Botetourt County, Clifton ForJe, Covington, Crai8 County,
Roanoke City, Roanoke County, Salem, and the Tgwn of Vinton
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City. Clerk
September 22, 1999
File #21-221-324-481
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34482-092099 authorizing certain amendments to two leases
by the City to CHS, Inc., for certain air space over Crystal Spring Avenue, S. W. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc:
Robert B. Marietta, Assistant Legal Counsel, Carilion Health System, 1212 Third Street,
S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Glenn A. Asher, Manager, Risk Management'
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:hMyFil~ept20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34482-092099.
AN ORDINANCE authorizing certain amendments to two leases by the City to CHS,
Inc., for certain air space over Crystal Spring Avenue, S.W.; and providing for an
emergency.
WHEREAS, by Ordinance No. 33744-050498 and No. 34252-050399, this Council
authorized the execution of leases to CHS, Inc. for certain air space over Crystal Spring
Avenue, S.W., which provided for CHS, Inc. to post bonds with the City to ensure the
removal of the encroaching structure, should that ever be necessary; and
WHEREAS, CHS, Inc. has requested that the said leases be amended to provide that
a letter of credit be posted in lieu of the required bonds, and City staff concurs in such
request.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. City Council hereby authorizes the City Manager to execute such documents
as may be necessary to permit CHS, Inc. to post letters of credit in lieu of bonds, as surety
for the two leases described above; such documents to be approved as to form by the City
Attorney.
2. In order to provide for the usual daily operation of the municipal government,
H:\~',~)ntCHS - 1 -
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\T'131,i{'~u~n'~)niCH~ -2-
September 20, 1999
Council Report No. 99-155
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Crystal Spring Avenue, SW - Encroachments in Right-of-Way
Background in chronological order is as follows:
City Council authorized, by Ord. No. 33794-050498 and Ord. No. 34252-
050399, leases between the City and CHS, Inc. for certain airspace over
Crystal Spring Avenue, SW. A lease was executed on May 14, 1998, for
some of the airspace; another lease, as authorized in May of 1999, is
being negotiated.
CHS, Inc. agreed to provide a bond to the City as surety for removal of the
structure to be built in the air space leased from the City pursuant to the
lease dated May 14, 1998.
II.
Current Situation is as follows:
CHS, Inc. has been unable to obtain a 60-year bond and has requested
the City accept an irrevocable letter of credit in lieu of the bond as surety
for removal of the structure for both the 1998 lease, and the one
authorized in May of 1999.
Staff recommends authorization of an amendment to the May 14, 1998,
lease to allow CHS, Inc. to provide surety in the form of an irrevocable
letter of credit, and to do the same for the lease authorized in May of
1999.
Honorable Mayor and City Council
Crystal Spring Avenue, SW
Encroachments in Right-of-Way
September 20, 1999
Page 2
III.
Issues in order of importance are:
A. Need
B. Surety
IV.
Alternatives in order of feasibility are:
City Council authorize an amendment to the 1998 lease to allow CHS, Inc.
to provide surety in the form of an irrevocable letter of credit and that it
authorize such surety for the lease authorized in May of 1999, both in a
form approved by the City Attorney.
1. Need for adequate surety is met.
2. Surety will be provided in the form of an irrevocable letter of credit.
City Council does not authorize an amendment to the 1998 lease to allow
CHS, Inc. to provide surety in the form of an irrevocable letter of credit and
that it authorize such surety for the lease authorized in May of 1999, both
in a form approved by the City Attorney.
1. Need for adequate surety is not met.
2. Surety will need to be provided in some other form.
Recommendation is that City Council concur in Alternative "A" and authorize an
amendment to the 1998 lease to allow CHS, Inc. to provide surety in the form
of an irrevocable letter of credit and that it authorize such surety for the lease
authorized in May of 1999, both in a form approved by the City Attorney.
JA~gpeCtfully submitted,
s D. Ritchie
City Manager
Honorable Mayor and City Council
Crystal Spring Avenue, SW
Encroachments in Right-of-Way
September 20, 1999
Page 3
JDR/KBK/SEF
CC;
City Attorney
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
Risk Manager
City Engineer
Engineering Coordinator
Robert B. Manetta, Assistant Legal Counsel, Carilion Health System
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File #392-405
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34483-092099 authorizing the City Manager's issuance of
Amendment No. 2 to the City's contract with Hayes, Seay, Mattem & Mattem, Inc., for additional
engineering services for all phases of the Railside Linear Walk and Park Project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc.'
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator
D. Darwin Roupe, Manager, Supply Management
C:XMyFilc~q~t20.wpd
IN THECOUNCILOFTHECITYOF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34483-092099i
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 2 to the City's
contract with Hayes, Seay, Mattem & Mattem, Inc., for additional engineering services for all the
phases of the Railside Linear Walk and Park Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Amendment No. 2 to the City's contract
with Hayes, Seay, Mattern & Mattern, Inc., for additional engineering services for all the phases of
the Railside Linear Walk and Park Project, all as more fully set forth in the report to this Council
dated September 20, 1999.
2. The Amendment No. 2 will provide authorization for additions in the work with an
increase in the amount of $75,000.00 to the contract dated November 14, 1995, all as set forth in the
above report.
ATTEST:
City Clerk.
RECEIVED
CITY CLER,~S OFFICE
'gO SEP13 P4:42
September 20, 1999
Council Report No. 99-162
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
AMENDMENT NO. 2
RAILSIDE LINEAR PARK
PROJECT NO. 6334
Background on the subject in chronological order is as follows:
Ao
Co
Do
Railside Linear Park Proiect will connect the Historic Market area and the Virginia
Museum of Transportation. The walkway follows the main line of the Norfolk
Southern Railway located along Norfolk Avenue and continues to the south side of
the Warehouse Row buildings.
City Council authorized a design services agreement with Hayes, Seay, Mattem &
Mattern, Inc. at its meeting of August 28, 1995 in the amount of $129,291.00, with
a contract date of November 14, 1995. Amendment No. 1 was approved by the City
on April 15, 1997 for $20,299.30.
The portion of the project between Ci_ty Market and First Street is under construction
and is scheduled for completion in November 1999.
The remainder of the project, the elevated walkway at Warehouse Row, is expected
to be advertised for bids in Fall 1999.
II. Current situation is as follows:
mo
The project design has changed a number of times in response to project phasing,
utility coordination, right-of-way and design issues. Many additional meetings and
conceptual designs were required of the consultant due to the participation of a
number of interested groups including; Railroad Historical Society, Roanoke Arts
Commission, Downtown Roanoke, Inc., Virginia Transportation Museum, local
artists and economic development prospects.
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
RAILSIDE LINEAR PARK
PROJECT NO. 6334
September 20, 1999
Page 2
Bo
Co
Hayes, Seay, Mattem & Mattem, Inc. has requested an additional fee of $121,352 for
design services. Staff has negotiated this fee to $75,000, with no additional time for
the extra work.
Contract Summary
Initial Contract
Amendment No. 1
Proposed Amendment No. 2
$129,291.00
20,299.30
75,000.00
Total
$224,590.30
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternatives in order of feasibility are as follows:
A°
Authorize the Acting City Manager to execute Amendment No. ?. to the November
14, 1995 agreement with Hayes, Seay, Mattern & Mattem, Inc., in a form acceptable
to the City Attorney, in the amount of $75,000, with no additional time for the extra
work.
1. Cost is acceptable for the services provided.
°
Funding is available in Railside Linear Walk Phase II, account number 008-
052-9717, to fund the proposed amendment. The funding is available due to
budgeting of contingency associated with the project. This account includes
both design and construction costs with a total budget of over $2.6 million.
B. Do not authorize the Acting City Manager to execute Amendment No. 2.
Cost may increase if completion of design or construction is delayed until a
later date.
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
RAILSIDE LINEAR PARK
PROJECT NO. 6334
September 20, 1999
Page 3
Funding would remain available in Railside Linear Walk Phase II, account
number 008-052-9717.
Vo
Recommendation is as follows:
City Council concur in Alternative "A" and take the following action:
Authorize the Acting City Manager to execute Amendment No. ?. to the November
14, 1995 agreement with Hayes, Seay, Mattern & Mattern, Inc., in a form acceptable
to the City Attorney, in the amount of $75,000, with no additional time for the extra
work.
Respectfully submitted,
Acting City Manager
CDA/bs
C;
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to Acting City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commission of Revenue
Ma~y F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the Ci~ Clerk
September 22, 1999
File #20-77-422
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34484-092099 authorizing the City Manager, or his designee,
to execute an agreement with the Virginia Department of Transportation for installation of short-arm
gates and flashing lights at the railroad crossing on Cleveland Avenue, S. W., in connection with the
Surface Transportation Program. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc'.
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Charles M. Huffine, City Engineer
Robert K. Bengtson, Traffic Engineer ':
C:'uMy Fil*aXsgpt20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34484-092099.
A RESOLUTION authorizing the City Manager, or his designee, to execute an
agreement with the Virginia Department of Transportation for installation of short-arm gates
and flashing lights at the railroad crossing on Cleveland Avenue, S.W., in connection with
the Surface Transportation Program.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or
his designee and the City Clerk are hereby authorized, on behalf of the City to execute, seal
and attest, respectively, in form approved by the City Attorney, the Cleveland Avenue, S.W.,
Railroad Grade Crossing Safety Project Agreement with the Virginia Department of
Transportation for installation of short-arm gates and flashing lights at the railroad crosging
on Cleveland Avenue, S.W., in connection with the Surface Transportation Program, as
more particularly set forth in report of the City Manager dated September 20, 1999.
ATTEST:
City Clerk.
H:~.ES~SAF E-V DOT--CLEVELAND-99
RECEIVED
CITY CLERKS OFFICE
'99 S"EP13 P4:42
September 20, 1999
No. 99-163
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Project Administration Agreement for
Railroad Crossing Project
Dear Mayor Bowers and Members of City Council:
I. Background:
Transportation Equity Act for the 21st Century (TEA-21) was signed into
federal law in June, 1998. TEA-21 requires state departments of
transportation to set aside a minimum of 10 percent of the Surface
Transportation Program (STP) allocation each year to be used for "hazard
elimination" and "rail/highway grade crossings".
Funding participation for approved projects is 90 percent federal and
10 percent local. Regular urban highway allocations may be used to provide
98 percent of the 10 percent local matching funds, with the locality providing
the other 2 percent. This effectively means that the locality only needs to
provide 0.2 percent in local funding.
Roanoke City Council approved the appropriate resolution on March 16,
1998, for the Virginia Department of Transportation (VDOT) to enable the
Cleveland Avenue. S.W., railroad grade crossing project to be programmed
in the VDOT's Six-Year Improvement Program (Resolution No. 33743-
031698) as an approved safety project. Railroad crossing is located on
Cleveland Avenue, S.W., between 15th Street and 18th Street (See
Attachment I - map).
II. Current situation:
VDOT has approved the safety project application. Project administration
agreement has now been received by the City and requires execution by the
City to enable the project to proceed.
Mayor Bowers and Members of Council
Project Adm. Agreement/Railroad Crossing Project
Page 2
September 20, 1999
III.
IV.
Project includes the installation of flashing light signals and short-arm gates
at an estimated cost of $110,400. Total City-funded share is $220.80.
Agreement also provides for an annual cost to the City of $1,252.50 to
reimburse Norfolk Southern for crossing maintenance.
Issues:
A. Traffic safety
B. Timing
C. Funding
Alternatives:
Ao
Authorize. the execution of the Cleveland Avenue, S.W., railroad grade
crossing safety project agreement on behalf of the City.
1. Traffic safety at the railroad crossing will improve.
Timing is important. Project can be officially authorized following City,
Railway and VDOT execution of this agreement.
Funding in the amount of $220.80 is available in the Roadway Safety
Improvement Program account (No. 008-052-9606-9065).
Do not authorize the execution of the safety project agreement on behalf of
the City.
1. Traffic safety of the project location will not improve.
2. Timing is not an issue.
3. Funding is not needed at this time.
Recommendation is that City Council concur in Alternative "A" and authorize the
City Manager to execute the Cleveland Avenue, S.W., railroad grade crossing
agreement on behalf of the City in a form acceptable to the City Attorney.
Mayor Bowers and Members of Council
Project Adm. Agreement/Railroad Crossing Project
Page 3
September 20, 1999
JDR/RKB/gpe
Attachment: Map
c: City Attorney
Respectfully submitted,
· Ritchie
Acting City Manager
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Ma.y F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File $$32-67-144
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Gentlemen:
I am attaching copy of Ordinance No. 34485-092099 amending §7-2, Recovery of costs when City
removes, repairs, or secures unsafe building or structure, and amending §33-23, Notice to owner of
hearing on abatement costs; post-abatement hearing, of The Code of the City of Roanoke (1979),
as amended, by the addition of new subsections (b) and (d), respectively, to provide for waiver, by
the Director of Finance, of liens for removal, repair or securing buildings or structures and removal
of weeds and trash, under certain circumstances, in order to facilitate the sale of certain property and
encourage its productive reuse. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, September 20, 1999.
Sincerely,
MFP:lo
Attachment
pc:
Mary F. Parker, CMC/AAE
City Clerk
The Honorable Diane McQ. Strickland, C.hief Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Clifford R. Weckstein, Judge, 'Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
C:~MyFile~ept20.wpd
James D. Ritchie, Sr.
September 22, 1999
Page 2
pc:
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P O.
2235, Tallahassee, Florida 32316
The Honorable David C. Anderson, City Treasurer
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Dana D. Long, Chief, Billings and Collections
Gerri K. Rorer, Tax Compliance Administrator
Charles R. Allen, Jr., Esq., 420 Campbell Avenue, S. W., Roanoke, Virginia 24016
George C. Snead, Jr., Director, Public Safety
H. Daniel Pollock, Jr., Coordinator, Housing Development
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Glenn A. Asher, Manager, Risk Management
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator, ~:.
Box
C:",MyFil~'~'gt20.wl~d
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34485-092099.
AN ORDINANCE amending §7-2, Recovery of costs when city removes, repairs, or
secures unsafe building or structure, and amending §33-23, Notice to owner of hearing on
abatement costs; post-abatement hearing, of the Code of the City of Roanoke (1979), as
amended, by the addition of new subsections (b) and (d), respectively, to provide for
waiver, by the Director of Finance, of liens for removal, repair or securing buildings or
structures and removal of weeds and trash, under certain circumstances, in order to facilitate
the sale of certain property and encourage its productive reuse; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 7-2, Recovery of costs when ci_ty removes, repairs, or secures unsafe
building structure, is hereby amended and reordained to read and provide as follows:
§7-2. Recovery of costs when ci_ty removes, repairs, or secures unsafe building.
(a) Any expense or cost incurred by this city in removing, repairing,
or securing any unsafe building or structure, or part thereof, and in the
removal, if necessary, of the materials from the land, shall be charged to the
person owning or in possession, charge or control of such building or
structure, or part thereof, and the city manager shall recover, or cause to be
recovered, for the city, from such owner or person in possession, charge or
control, the cost to the city of doing such work or causing such work to be
done. Such cost shall be and remain a lien on the land upon which such
building or structure is located until the same is paid. Such cost may be
collected as taxes and levies are collected.
(b) The director of finance, when in his discretion it is just and proper
to do so, may waive liens imposed pursuant to this section whenever doing so
will facilitate the sale of the property and encourage its productive reuse.
Such liens may be waived only as to a purchaser who is unrelated by blood or
marriage to the owner and who has no business association with the owner.
All such liens shall remain a personal obligation of the owner of the property
at the time the liens were imposed.
2. Section 33-23, Notice to owner of hearing on abatement costs; post abatement
hearing, of the Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained to read and provide as follows:
{}33-23. Notice to owner of hearing on abatement costs; post-abatement
hearing.
(a) Upon completion of the reports and assessment lists, the city
manager shall send by certified mail to each owner at his address as
determined from public records a notice including a statement to the owner of
the abatement cost and the administrative fee. The notice shall also advise the
owner of his fight to object to, be heard upon, and contest the amount of the
abatement costs. The notice shall further provide that upon confm'nation by
the city manager of the abatement cost and administrative fee, they shall
constitute special assessments against the owner and the parcel, a personal
obligation of the owner, and a lien upon the owner's parcel from the date and
time of the recordation of the notice of lien, and from the date of such
confn'mation, until paid, bear interest at the legal rate, and that any fees,
charges or costs for the abatement of a nuisance thereof shall be collected in
any manner provided by the Code of Virginia for the collection of state and
local taxes.
(b) The owner shall have fourteen (14) days from the date of receipt
of the notice of assessment to appeal the amount of the assessment to the city
manager. The city manager shall set a hearing and notify the owner of the time
and location ora hearing for the purpose of hearing the owner's objections to
and comments upon the report and proposed assessment, of correcting any
H:~VlF_.AS~.2
mistakes or inaccuracies in these documents and of confirming the same. If
the owner does not appeal the assessment as stated in the notice, the
assessment shall be deemed to be confirmed.
(c) With respect to all assessments remaining unpaid fourteen (14)
days after confirmation, the city manager shall cause a notice of the lien of the
special assessment prepared by the city attorney to be recorded in the clerk's
office of the circuit court of the City of Roanoke, Virginia. The city attorney
may take appropriate steps including a personal or in rem suit or action in the
appropriate court to enforce the lien to satisfy the special assessment.
(d) The director of finance, when in his discretion it is just and proper
to do so, may waive liens imposed pursuant to this section whenever doing so
will facilitate the sale of the property and encourage its productive reuse.
Such liens may be waived only as to a purchaser who is unrelated by blood or
marriage to the owner and who has no business association with the owner.
All such liens shall remain a personal obligation of the owner of the property
at the time the liens were imposed.
o
In order to provide for the usual daily operation of the municipal government
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:~IEASURESkMi~.2
WILLIAM M. HACKWORTH
CITY ATFORNEY
CITY OF ROANOKE
OFFICE OF CITY ATI'ORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: cityatty@ci.roanoke.va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
September 20, 1999
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re~
Waiver in certain circumstances of liens for removing,
repairing, or securing unsafe structures and weed and
trash removal
Dear Mayor Bowers and Members of Council:
As part of the City's 1999 Legislative Program, the City sought enabling legislation
allowing the City under certain circumstances to waive existing liens for demolition of
structures and weed and trash removal. As pointed out in the Legislative Program, very
often properties are forced into the delinquent tax sale process because they have taxes and
liens on them far in excess of their fair market value, thus effectively rendering the
properties unmarketable. It was noted, for example, that in the City demolition costs
currently average about $8,000, but the typical value of the vacant lot left is only about
$2,500. In addition, many derelict properties have liens on them for the removal of weeds
and trash by the City.
The General Assembly responded to the City's request by enacting legislation which,
under certain circumstances, allows localities to waive removing, repairing, or securing
unsfe buildings or structures, and weed and trash removal liens. Section 15.2-901, Code
of Virginia (1950), as amended, was amended to allow weed and trash liens to be waived
in order to facilitate the sale of property. This section provides that such liens may be
waived only as to a purchaser who is unrelated by blood or marriage to the owner and who
has no business association with the owner. It also provides that all such liens shall remain
a personal obligation of the owner of the property at the time the liens were imposed.
Section 15.2-906, Code of Virginia, was also amended to include a similar provision
allowing localities to waive liens for removing, repairing, or securing unsafe buildings or
structures. Both of these provisions require that a locality act by ordinance in implementing
their provisions.
H:\COUNC1L~-hmliewav
The Honorable Mayor and Members
of City Council
September 20, 1999
Page 2
I have prepared and attached for your consideration an ordinance which would amend
§§33-23 and 7-2 of the City Code in order to allow the waiver of the type of liens described
above. I have proposed that the authority for waiving these liens be vested in the Director
of Finance, since §2-238 of the City Code already authorizes him to waive interest or penalty
payments on these types of liens whenever in his discretion it is just and proper to do so.
Please let me know if you have any questions with regard to the proposed ordinance.
With kindest personal regards, I am
Sincerely yours,
William M. Hackworth
City Attorney
WMH:f
Attachment
CC:
James D. Ritchie, Acting City Manager
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
Dana Long, Chief, Billings and Collections
H. Daniel Pollock, Housing Development Coordinator
Charles R. Allen, Jr., Esquire
H:\COUNClL~Munliewav
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 22, 1999
File $$60-102
Patrick N. McDaniel, Vice-President
Lanford Brothers Co., Inc.
P. O. Box 7330
Roanoke, Virginia 24019
Dear Mr. McDaniel:
I am enclosing copy of Ordinance No. 34487-092099 accepting the bid of Lanford Brothers Co.,
Inc., in the amount of $261,868.00, for repair of the bridges at Brandon Avenue over Murray Run,
13th Street over Roanoke River, Franklin Road over Roanoke River, and Jefferson Street over
Roanoke River. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held 6n Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc~
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager.
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician .
Sherman M. Stovall, Acting Budget Administrator
D. Darwin Roupe, Manager, Supply Management
C: hM y Fil ~,.~.2 0. wpd
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 22, 1999
File #60-102
SANDRA H. EAKIN
Deputy City Clerk
William R. Hedrick, President
Fort Chiswell Construction Corp.
P. O. Box 1989
Bluefield, Virginia 24605
Dear Mr. Hedrick:
I am enclosing copy of Ordinance No. 34487-092099 accepting the bid of Lanford Brothers Co.,
Inc., in the amount of $261,868.00, for repair of the bridges at Brandon Avenue over Murray Run,
13th Street over Roanoke River, Franklin Road over Roanoke River, and Jefferson Street over
Roanoke River. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, September 20, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on
the abovedescribed project.
MFP:lo
Enclosure
Sincerely,
Mary F. Parker, CMC/AAE
City ,Clerk
C:hMyFil~sept20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34487-092099.
AN ORDINANCE accepting the bid of Lanford Brothers Company, Incorporated, for repair
of the bridges at Brandon Avenue over Murray Run, at 134 Street over Roanoke River, at Franklin
Road over Roanoke River, and at Jefferson Street over Roanoke River, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Lan_ford Brothers Company, Incorporated, in the total amount of
$261,868.00 for repair of the bridges at Brandon Avenue over Murray Run, at 134 Street over
Roanoke River, at Franklin Road over Roanoke River, and at Jefferson Street over Roanoke River,
as is more particularly set forth in the report to this Council dated September 20, 1999, such bid l~ing
in full compliance with the City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the Office of Supply Management, be
and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File #60-102
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34486-092099 amending and reordaining certain sections of
the 1999-00 Capital Projects Fund Appropriations, providing for appropriation of $150,000.00 in
connection with a contract with Lanford Brothers Company, Inc:, for repair of bridges at Brandon
Avenue over Murray Run, 13th Street over Roanoke River, Franklin Road over Roanoke River, and
Jefferson Street over Roanoke River. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc.'
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine~ City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator
D. Darwin Roupe, Manager, Supply Management
C:hMyFil~Xsept20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of September, 1999.
No. 34486-092099.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aoorooriations
Streets and Bridges
Bridge Maintenance (1) .....................................
1) Appropriated from
General Revenue (008-052-9549-9003) $ 150,000
$ 23,386,132
908,650
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERt-;S OFFIC~eptember 20, 1999
' ~Council Report No. 99-158
'99 13 P4:42
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1999
BRANDON AVENUE OVER MURRAY RUN,
13th STREET OVER ROANOKE RIVER,
FRANKLIN ROAD OVER ROANOKE RIVER
AND JEFFERSON STREET OVER ROANOKE RIVER
BID NO. 99-7-19
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin l~udson
Charles M. Huffine, . ~
CES/JGB/bs
Attachment:
Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
September 20, 1999
Council Report No. 99-158
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1999
BRANDON AVENUE OVER MURRAY RUN,
13t~' STREET OVER ROANOKE RIVER,
FRANKLIN ROAD OVER ROANOKE RIVER,
AND JEFFERSON STREET OVER ROANOKE RIVER
BID NO. 99-7-19
I concur with the Bid Committee recommendation relative to the above project and recommend it
to you for appropriate action.
Sincerely,
JDR/JGB/bs
Attachment:
Bid Committee Report
C~
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
September 20, 1999
Council Report No. 99-158
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1999
BRANDON AVENUE OVER MURRAY RUN,
13th STREET OVER ROANOKE RIVER,
FRANKLIN ROAD OVER ROANOKE RIVER,
AND JEFFERSON STREET OVER ROANOKE RIVER
BID NO. 99-7-19
Background on the subject in chronological order is as follows:
A. The City of Roanoke Bridge Inspections Program identifies maintenance need.q.
B. The estimated cost for various small maintenance projects as identified is $1,400,000.
C. Funding of $150,000 was adopted in the FY98-99 General Fund budget for bridge
maintenance and was appropriated to the Capital Fund, account number 008-052-9549, last
year.
D. Funding of $150,000 was adopted in the FY99-00 General Fund budget for bridge
maintenance.
E. Four (4) bridges with the highest priority maintenance needs have been identified. The
following repairs will be made:
Brandon Avenue over Murray Run ti 8071
a. Prepare and paint existing structure.
13th Street over Roanoke River ti 8008
a. Replace expansion joints.
b. Remove drift at piers.
c. Prepare and spot paint existing structure.
d. Repair approach sidewalks.
Franklin Road over Roanoke River ti 1818
a. Replace expansion joints.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1999
BRANDON AVENUE OVER MURRAY RUN,
132 STREET OVER ROANOKE RIVER,
FRANKLIN ROAD OVER ROANOKE RIVER,
AND JEFFERSON STREET OVER ROANOKE RIVER
BID NO. 99-7-19
September 20, 1999
Page 2
Fo
4. Jefferson Street over Roanoke River # 8037,
a. Replace expansion joints.
Project has been designed and now needs to be constructed.
II.
Current situation is as follows:
Project was properly advertised and bids were publicly opened and read aloud by D. Darwin
Roupe, Manager, Office of Supply Management, on Tuesday, August 10, 1999.
Two (2) bids were received with the Iow bid submitted by Lanford Brothers Company,
Incorporated, of Roanoke, Virginia, in the amount of $261,868.
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternatives in order of feasibility are as follows:
mo
Authorize the Acting City Manager to execute a unit price contract, in a form approved by
the City Attorney, with Lanford Brothers Company, Incorporated, of Roanoke, Virginia, in
the amount of $261,868, with 120 calendar days for completion, with a project contingency
of $26,000.
Cost is above the Engineer's estimate, but was competitively bid and is considered
reasonable.
Funding in the amount of $192,270 is available in the Capital Projects Fund,
account number 008-052-9549, Bridge Maintenance, and $150,000 is available in
the General Fund Transfer to Capital Projects Fund.
Do not authorize the Acting Ci_ty Manager to execute a unit price contract with Lanford
Brothers Company, Incorporated, of Roanoke, Virginia.
1. Cost would be based on future bids.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1999
BRANDON AVENUE OVER MURRAY RUN,
13th STREET OVER ROANOKE RIVER,
FRANKLIN ROAD OVER ROANOKE RIVER,
AND JEFFERSON STREET OVER ROANOKE RIVER
BID NO. 99-7-19
September 20, 1999
Page 3
2. Funding would not be an issue at this time.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
mo
Authorize the Acting City Manager to execute a unit price contract with Lanford Brothers
Company, Incorporated, of Roanoke, Virginia, for Bridge Repairs - 1999, in the amount of
$261,868, with 120 calendar days for completion, and authorize a project contingency of
$26,000, for a total of $287,868 for the project.
Bo
Appropriate $150,000 to the Capital Fund, account number 008-052-9549-900't, entitled
"Bridge Maintenance". Funding is available in the General Fund Transfer to Capital
Projects Fund, account number 001-004-9310-9508.
C. Reiect the other bid received.
JGB/bs
Attachments:
Bid Tabulation
Map - Bridge Locations
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
BRIDGE REPAIRS - 1999
BRANDON AVENUE OVER MURRAY RUN,
13th STREET OVER ROANOKE RIVER,
FRANKLIN ROAD OVER ROANOKE RIVER,
AND JEFFERSON STREET OVER ROANOKE RIVER
BID NO. 99-7-19
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday, August 10,
1999, at 2:00 p.m.
Estimated Cost: $199,100
Office of the City Engineer
Roanoke, Virginia
September 20, 1999
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File #2-184-337
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34463-092099 providing for acquisition for the
Employee/Jefferson Center Parking Project of property located in the 400 block of Luck Avenue,
S. W., and identified by Roanoke City Tax Nos. 1012408, 1012407, and a portion of Official Tax
No. 1012406, along with an access easement across a portion of Official Tax No. 1012406;
authorizing the proper City officials to execute and attest any necessary documents for this
acquisition; providing for the City's acquisition of such property rights by condemnation, under
certain circumstances; and authorizing the City to make motion for the award of a right of entry on
any of the parcels for the purpose of commencing the project. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Tuesday, September 7, 1999, also
adopted by the Council on second reading on Monday, September 20, 1999, and will be in full force
and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment ·
pc~
Mr. Richard A. Dearing, P. O. Box 8224, Roanoke, Virginia 24014
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
D. Darwin Roupe, Manager, Supply Management
Sherman M. Stovall, Acting Budget Administrator
C:'uMyFileaXaept20.wpd
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34463-092099.
AN ORDINANCE providing for the acquisition for the Employee/Jefferson Center Parking
Project of property located in the 400 block of Luck Avenue, S.W., and identified by Roanoke City
Tax Map Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406, along with an access
easement across a portion of Official Tax No. 1012406; authorizing the proper City officials to
execute and attest any necessary documents for this acquisition; providing for the City's acquisition
of such property fights by condemnation, under certain circumstances; authorizing the City to make
motion for the award of a right of entry on any of the parcels for the purpose of commencing the
project, upon certain terms and conditions.
WHEREAS, the Council of the City of Roanoke authorized acquisition of the above-
referenced property fights for the Employee/Jefferson Center Parking Project by negotiation or
eminent domain on June 7, 1999, by Ordinance No. 34324-060799; and
WHEREAS, a subsequent survey of the property has revealed an error in the square footage
to be acquired by the City and a need for an access easement across a portion of one parcel.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Employee/Jefferson Center Parking Project, the City wants and needs fee
simple title to property located in the 400 block of Luck Avenue, S.W., and identified by Roanoke
City Tax Map Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406 ( all of which
totals 20,715 sq.f~, more or less), as well as an access easement across a portion of Official Tax No.
1012406 (2,993 sq.ft., more or less), as more specifically shown as "Tract B" and "New 20' Access
Easement" onthe attachment to the report to this Council dated September 7, 1999. The proper City
officials are authorized to execute and attest the necessary documents, in form approved by the City
Attorney, to acquire for the City from the respective owner the fee simple title to such parcels and
the necessary access easement, for a consideration not to exceed $140,000.00.
2. Upon delivery to the City of a deed, approved as to form and execution by the City
Attorney, the Director of Finance is directed to pay the consideration to the owner, certified by the
City Attorney to be entitled to the same.
3. The City Attorney is authorized and directed to institute condemnation or legal
proceedings to acquire for the City the appropriate property fights should it be necessary to do so.
4. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to §25-46.8 or §33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the fight to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owners.
ATTEST:
City Clerk.
RECEIVEO
CITY CLERKS OFFICE
~ RUG24 P2:37
September 7, 1999
Council Report No. 99-154
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: Acquisition of Property
Employee/Jefferson Center Parking Project
Background in chronological order is as follows:
In September 1994, a plan was developed to address the Jefferson
Center parking needs as well as Employee Parking recommendations.
In December 1994, Council approved the transfer of funds to allow
acquisition of property. Eleven parcels have been acquired.
Three parcels, located in the 400 block of Luck Avenue, SW, Tax Map
Numbers 1012408, 1012407, and a portion of 1012406, were identified
as possible sites to acquire to implement Phase I (property acquisition) of
the Parking Project. Owner has resubdivided the property to more
accurately reflect the area the City will acquire, which is shown as "Tract
B" containing 20,715 s.f., more or less, on the attached resubdivision plat.
II.
Current Situation is as follows:
By Ord. No. 34324-060799, (copy attached) City Council approved the
acquisition of this property. The report to Council and the Ordinance that
was adopted authorized the purchase of parcel 1012408 (5,411.5 s.f.),
10124407 (5,448.5 s.f.), and a 22,800 square foot portion of 1012406.
This was incorrect and should have identified the aggregate amount of
land to be purchased as 22,800 s.f., more or less.
A survey of the property in connection with the preparation of the
resubdivision plat has revealed that the entire property to be acquired by
the City contains only 20,715 s.f., more or less, plus an access easement
area of 2,993 s.f., more or less, which is needed to provide access to
"Tract B", as shown on the attached plat.
Honorable Mayor and City Council
Acquisition of Property
Employee/Jefferson Center Parking Project
September 7, 1999
Page 2
III.
Issues in order of importance are:
A. Need
B. Timing
C. Funding
IV.
Alternatives in order of feasibility are:
Ao
City Council authorize the acquisition of the property in the 400 block of
Luck Avenue, SW, Tax Map Nos. 1012408, 1012407, and a portion of
1012406, shown as "Tract B' on the resubdivision plat containing 20,715
s.f., more or less, plus an access easement of approximately 2,993 s.f.,
more or less, by negotiation or eminent domain, for the amount of
$140,000.
Need to acquire property for the Employee/Jefferson Center Parking
Project is met.
°
Timing is critical to acquire property which is currently available at a
fair price.
°
Funding was previously appropriated to the Employee Parking
Capital Account 008-056-9698 to provide for the acquisition of the
property.
City Council not authorize the acquisition of the property in the 400 block
of Luck Avenue, SW, Tax Map Numbers 1012408, 1012407, and a
portion of 1012406, shown as "Tract B" on the resubdivision plat
containing 20,715 s.f., more or less, plus an access easement of
approximately 2,993 s.f., more or less, by negotiation or eminent domain,
for the amount of $140,000.
Need for the acquisition of property for the Employee/Jefferson
Center Parking Project would continue to exist.
2. Timing would not be a factor in this alternative.
Honorable Mayor and City Council
Acquisition of Property
Employee/Jefferson Center Parking Project
September 7, 1999
Page 3
Funding designated for the acquisition of property for the
Employee/Jefferson Center Parking Project would not be expended
at this time.
Recommendation is as follows:
City Council concur in Alternative "A" and authorize the acquisition of the property in
the 400 block of Luck Avenue, SW, Tax Map Numbers 1012408, 1012407, and a
portion of 1012406, shown as "Tract B' on the resubdivision plat containing 20,715
s.f., more or less, plus an access easement of approximately 2,993 s.f., more or less,
by negotiation or eminent domain, for the amount of $140,000.
Respectfully submitted,
Ja~e'~ D. Ritchie
Actir~ City Manager
JDR/KBK/SEF
Attachments
CC~
City Attorney
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Manager, Supply Management
Acting Budget Administrator
Richard A. Dearing, P. O. Box 8224, Roanoke, VA 24014
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of June, 1999.
No. 34324-060799.
AN ORDINANCE providing for the acquisition of property located in the 400 block of Luck
Avenue, S.W., and identified by Roanoke City Tax Map Nos. 1012408, 1012407, and a portion of
Official Tax No. 1012406, authorizing the proper City officials to execute and attest any necessary
documents for this acquisition; providing for the City's acquisition of such property fights by
condemnation, under certain circumstances; authorizing the City to make motion for the award of
a right of entry on any of the parcels for the purpose of commencing the project; upon certain terms
and conditions; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Employee/Jefferson Center Parking Project, the City wants and needs fee
simple title to property located in the 400 block of Luck Avenue, S.W., and identified by Roanoke
City Tax Map Nos. 1012408, 1012407, and a portion of Official Tax No. 1012406, as more
specifically set forth in the report and attachments thereto to this Council dated June 7, 1999. The
proper City officials are authorized to execute and attest the necessary documents, in form approved
by the City Attorney, to acquire for the City from the respective owner the fee simple title to the
parcel, for a consideration not to exceed $140,000.00.
2. Upon delivery to the City of a deed, approved as to form and execution by the City
Attorney, the Director of Finance is directed to pay the consideration to the owner, certified by the
City Attorney to be entitled to the same.
3. The City Attomey is authorized and directed to institute condemnation or legal
proceedings to acquire for the City the appropriate property rights should it be necessary to do so.
4. In instituting or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to {}25-46.8 or {}33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the right to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owners.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H: \O RD-G EN~O- P ARK.[N.6
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File #132-467
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34488-092099 changing the time and place of commencement
of the regular meeting of City Council scheduled to be held at 12:15 p.m., on Wednesday, October
20, 1999, to 12:00 noon on October 20, 1999, in Room 120 at Addison Aerospace Magnet Middle
School, 1220 5th Street, N. W., with the 2:00 p.m., session to convene in the City Council Chamber.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Attachment
pc.'
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
Robert K. Bengtson, Acting Director, Public Works
George C. Snead, Jr., Director, Public Safety
C:XMy Filc~\.~ept20. wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34488-092099.
A RESOLUTION changing the time and place of commencement of the regular meeting of
City Council scheduled to be held at 12:15 p.m., on Wednesday, October 20, 1999.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The meeting of City Council regularly scheduled to be held at 12:15 p.m. on
Wednesday, October 20, 1999, in City Council Chambers at 215 Church Avenue, S.W., is hereby
rescheduled to be held at 12:00 Noon, Wednesday, October 20, 1999, in Room 120, at the Addison
Aerospace Magnet Middle School, 1220 5th Street, N.W., in the City of Roanoke, with the 2:00 p.m.
session on the same date to be held in City Council Chambers at 215 Church Avenue, S.W.
2. Resolution No. 34392-070699, adopted July 6, 1999, is hereby amended to the extent
it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted adjacent to
the doors of the Council Chambers and inserted in a newspaper having general circulation in the City
at least seven days prior to October 20, 1999.
ATTEST:
City Clerk.
H:~R. ESxR-CC-MTG-PLACE- 10-20-99
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
September 22, 1999
File #17
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
13 East Franklin Street
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 34489-092099 designating a Voting Delegate and Alternate
Voting Delegate for the Annual Business Session and meetings of the Urban Section of the Virginia
Municipal League to be held in Williamsburg, Virginia, on Tuesday, October 19, 1999, and
designating a StaffAssistant for any meetings of the Urban Section. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP.:lo
Enclosure
pc:
The Honorable James O. Trout, Council Member
The Honorable Carroll E. Swain, Council Member
James D. Ritehie, Sr., Acting City Manager
C:'d~ly Files~ept20,wpd
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1999.
No. 34489%092099.
A RESOLUTION designating a Voting Delegate and Alternate Voting Delegate for the
Annual Business Session and meetings of the Urban Section of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. For the Annual Business Session of the Virginia Municipal League to be held in
Williamsburg, Virginia, on October 19, 1999, and for any meetings of the Urban Section held in
conjunction with the Annual Conference of the League, the Honorable James Trout, is hereby
designated Voting Delegate, and the Honorable Carroll Swain, is the designated Alternate Voting
Delegate.
2. For any meetings of the Urban Section of the Virginia Mtmicipal League to be held
in conjunction with the League's 1999 annual Conference, James D. Ritchie, Acting City Manager,
shall be designated Staff Assistant.
3. Mary F. Parker, City Clerk, is directed to complete any forms required by the Virginia
Municipal League for designation of Voting Delegate, Alternate Voting Delegate and StaffAssistant
and to forward such forms to the League.
City Clerk.
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Williamsburg, Virginia
Tuesday, October 19, 1999
Voting Delegate:
Name The Honorable ,lamo~ O.
Title Council Member
tocs~ty Roanoke
Tro11~.
Alternate Voting Delegate:
Name The Honorable Carroll
Title Council Member
toc. ality Roanoke
Certified by:
Name Mary F. parker
Title Qit¥ Clerk
tocali~y Roanoke
Return by October 8, 1999 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
VIRGINIA MUNICIPAL
LEAGUE
OFFICERS
PRESIDENT
MARTINSVILLE CITY ~'IANAGER
EARL B. REYNOLDS JR
PRESIDENT-ELECT
DANVILLE COUNCIL MEMBER
JOHN C. HAMLIN
VICE PRESIDENT
WYTHEVILLE ]VIAYOR
TRENTON G. CREWE
IMMEDIATE PAST PRESIDENT
FAIRFAX COUNTY CHAIRMAN
KATHERINE K. HANLEY
EXECUTIVE DIRECTOR
R. MICHAEL AMYX
MAGAZINE
VIRGINIA TOWN ~ CITY
P.O. Box i2164
13 EAST FRANKLIN STREET
RICHMOND, VIRGINIA 23241
804/649-8471
FAX 804/343-3758
E-MAlL vmifi)i2o2o.rlet
www. vml.org
TO:
FROM:
DATE:
RE:
Key Officials
R. Michael Amyx, Executive Director
September 1, 1999
Certification of voting delegate and
alternate for VML Conference
Regarding the manner in which voting during the Business Session takes place,
Article IV, Section 6 of the League Constitution reads:
"Representatives. The mayor or board chairman, as the case may be, of each
active member shall be deemed to be its official representative for the purpose of
voting upon matters considered by an annual or special meeting of the League.
In lieu of the mayor or board chairman, the governing body of a member may
designate another official of the member to vote on behalf of the member. Such
designation shall be in writing filed with the Executive Director or such other
person acting as Secretary of the meeting prior to any vote. In the absence of the
mayor or board chairman or other officers designated by the governing body as
above specified at a vote taking, a majority of the elected and appointed officials
present and registered at the meeting may file with the Executive Director or
Secretary of the meeting in writing designating one of the member's officials
present to vote in behalf of the member, and said filing to be in advance of the
taking of any vote in which such person casts a vote."
Voting may not be by proxy. Please complete the enclosed form (Attachment
A) to certify your locality's voting delegate during the Conference's Business
Meeting on Tuesday, October 19. This voting certification does not exclude
others from your locality from participating in discussions during the Business
Session.
Please return Attachment A by October 8, 1999 to the Virginia Municipal
League, P.O. Box 12164, Richmond, Virginia 23241. If you are not sure who
will be present at the Business Session, credentials may be certified at the
registration desk during the Conference.
LOCAL GOVERNMENTS WORKING TOGETHER SINCE I9O5
ATTACHMENT A
CERTIFICATION OF VOTING DELEGATE
AND ALTERNATE
BUSINESS SESSION
Virginia Municipal League Annual Conference
Williamsburg, Virginia
Tuesday, October 19, 1999
Voting Delegate:
Name
Title
Locality.
Alternate Voting Delegate:
Name
Title
Locality.
Certified by:
Name
Title
Locality
Return by October 8, 1999 to:
Virginia Municipal League
P.O. Box 12164
Richmond, Virginia 23241
OFFICERS
PRESIDENT
MARTINSVILLE CITY MANAGER
EARL B. REYNOLDS JR
PRESIDENT-ELECT
DANVILLE COUNCIL ~IENIBER
JOHN C. HAMLIN
VICE PRESIDENT
WYTHEVILLE {~IAYOR
TRENTON G. CREWE
II~IYlEDIATE PAST PRESIDENT
FAIRFAX COUNTY CHAIRMAN
KATHERINE K. HANLEY
EXECUTIVE DIRECTOR
R. ~IICHAEL ANYX
]~IAGAZINE
VIRGINIA TOWN ~ CITY
P.O. Box I2~64
13 EAST FRANKLIN STREET
RICHMOND, VIRGINIA 23241
Oo4/649-O47~
F~x Bo4/343-375B
E-MAIL vml&i2o2o.net
www.vml.org
TO:
FROM:
DATE:
RE:
Key Official
R. Michael Amyx, Executive Director
Septmeber 1, 1999
Section Voting Procedures
The city, town and urban sections of the Virginia Municipal League will meet
during the Annual Conference at 10:30 a.m. on Tuesday, October 19, 1999.
Each section will select a chairperson and a vice chairperson. The chairpersons
will serve as members of the ViVIL Executive Committee.
Each locality has one vote in the city and town sections. The urban section uses
a weighted voting procedure explained below.
Any locality that is a regular member of the Virginia Municipal League and that
has a population in excess of 35,000 is automatically a part of the urban section.
Each locality has one vote per 100,000 population rounded to the nearest
100,000. The vote is considered as the expression of the majority of the council
or board of supervisors of the locality. Population is based on the latest Center
for Public Service figures as shown on the back of this page.
The operating procedures of the urban section of the League require that each
locality appoint an official delegate, delegate alternate and staff assistant to the
urban section. The official delegate is the voting representative of their locality
on matters decided by the urban section. Please designate these officials on
Attachment C, which should be returned by October 8, 1999.
The chief elective officer of your locality will be the voting member if Attachment
C is not returned.
LOCAL GOVERNN1ENTS WORKING TOGETHER SINCE ~9o5
NOTE: This form is to be returned by localities over 35,000 population.
October 8, 1999 to the VML.
ATTACHMENT C
Please return by
URBAN SECTION
DELEGATES, ALTERNATIVES AND STAFF ASSISTANTS
LOCALITY
(PLEASE TYPE)
INFORMATION SUPPLIED BY TITLE
VOTING DELEGATE
NAME TITLE
ADDRESS
TELEPHONE: BUSINESS HOME
.................................................................
ALTERNATE VOTING DELEGATE
NAME TITLE
ADDRESS
TELEPHONE: BUSINESS HOME
STAFF ASSISTANT
NAME TITLE
ADDRESS
TELEPHONE: BUSINESS HOME
URBAN SECTION
VOTES PER MEMBER
LOCALITY
Alexandria
Arlington
Charlottesville
Chesapeake
Chesterfield
Danville
Fairfax County
Hampton
Henrico
James City
Lynchburg
Newport News
Norfolk
Portsmouth
Prince William
Richmond
Roanoke City
Stafford County
Suffolk
Virginia Beach
POPULATION*
117,700
180,600
38,100
190,600
243,700
50,700
919,000
137,600
244,900
43,400
64,900
177,700
229,600
98,700
253,600
193,700
95,200
86,400
60,200
419,900
VOTES
1
2
1
2
2
1
9
1
2
1
1
2
2
1
3
2
1
1
1
4
TOTALS
*Center for Public Service, 1997
41
OFFICERS
PRESIDENT
MARTINSVILLE CITY I~IANAGER
EARL B. REYNOLDS JR
PRESIDENT-ELECT
DANVILLE COUNCIL ~[EMBER
JOHN C. HAMLIN
VICE PRESIDENT
WYTHEVILLE MAYOR
TRENTON G. CREWE
IMMEDIATE PAST PRESIDENT
FAIRFAX COUNTY CHAIRMAN
KATHERINE K. HANLEY
EXECUTIVE DIRECTOR
R. ]~[ICHAEL AMYX
lV[AGAZINE
VIRGINIA TOWN ~ CITY
P.O. Box 12164
13 EAST FRANKLIN STREET
RICHMOND, VIRGINIA 23241
804/649-8471
FAX 8o4/343-3758
E-MAIL vml&i2o2o.net
www.vmi.org
TO:
FROM:
DATE:
RE:
Key Officials
R. Michael Amyx, Executive Director
September 1, 1999
Nominations Committee
The Nominations Committee will meet during the Annual VML Conference from
4:00 to 5:00 p.m. at the Williamsburg L.odge on Sunday, October 17, 1999. At
that meeting, the committee will determine a slate of officers for consideration by
the membership during the business session on Tuesday, October 19, 1999. The
list of committee members is shown on Attachment D.
Please submit your nominations in writing in advance to facilitate the committee's
work. Letters of nomination should include appropriate biographical information
and any other supporting documentation that would be helpful to the committee
in considering potential nominees.
Letters of nomination should be received no later than October 8, 1999 and
should be addressed to:
Honorable Samuel Adams
Chair, VML Nominations Committee
P.O. Box 955
Emporia, VA 23847
and copy to:
R. Michael Amyx
Executive Director
P.O. Box 12164
Richmond, VA 23241
By VML Executive Committee policy, only Nominations Committee members
may: (1) nominate a candidate, and (2) speak at the meeting.
Offices to be considered for nominees are:
President-Elect
Vice President
Executive Committee Members At-Large
LOCAL GOVERNNIENTS WORKING TOGETHER SINCE 19o5
ATTACHMENT D
1999-2000 VML NOMINATIONS COMMITTEE
CHAIR
Honorable Samuel W. Adams
Mayor, City of Emporia
P.O. Box 955
Emporia, VA 23847
Honorable Jack Edwards
Chair, James City County
Board of Supervisom
114 Stanley Drive
Williamsburg, VA 23188
Honorable Charles A. Robinson, Jr.
Mayor, Town of Vienna
127 Center Street, South
Vienna, VA 22180
Honorable James S. Harris
Mayor, Town of Blackstone
500 Brunswick Avenue
Blackstone, VA 23824
Honorable W. R. Hartz
Mayor, Town of Waverly
P.O. Box 318
Waverly, VA 23890
Frances Parsons
Council Member
716 Gracelyn Court
Blacksburg, VA 24060
Honorable Meyera Obemdorf
Mayor, City of Virginia Beach
5404 Challedon Drive
Virginia Beach, VA 23462
Honorable Katherine Hanley
Chair., Fairfax County Board of Supervisors
12000 Government Center Parkway, Suite 530
Fairfax, VA 22035-0071
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
September 22, 1999
File #57-107-514
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, September
20, 1999, for the information of citizens, Council Member White encouraged that the proper signage
be displayed regarding street paving, sidewalk, curb and gutter construction projects undertaken by
the City as a result of bond funds, general funds, etc. Prior to the winter season, he requested a
progress report on completed and pending street paving, sidewalk, curb and gutter construction
contracts/projects.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
pc~
Robert K. Bengtson, Acting Director, Public Works
C:h'Vly Filesknept20. wpd
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke
and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was
held on the 20th day of September, 1999, MARY S. NEAL was reappointed as a member of the
Roanoke Arts Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 22nd day of September, 1999.
City Clerk
C:LMyFile~sept20.wpd
................ ~vvJ.
Roanoke Valley Youth Soc~mr Club, %nc.
P.O. Box 8987
Roanoke, VA 24014
Phone: (540) 345-7820
Email: RVYSC20aol.com
2502 Broadway Ave.
Suite A, Lower Level
Roanoke, VA 24014
Fax: (540)345-7840
Web Site: RVYSC. org
r~~ ~ .... ~ ......... ,, ~;y ctcq~me~ tile ~la CUp ill
~n~s ~ ~~. ~ ~ 7 ' - ........ ~ ~"
0~n~~i5 ~ ~ ·
~ ~ ~ ....... ~ ............ ~ g p. · ~e G~ds
'~ ~v ~y ~ ~ ~ ~ or ~ a~ in ~ g~ in Eu~.
~m ~m ?~.~ ..~ ~- --- ~
The defense, led by Ma~ Oodson (Goalie) should a~o be congr~Wmed for alk~ing onb' 4
goa~ for the mere tr~p.
~UG-11-19cJ9 11:57 541a ~45T84~ ~r?~. P.01
~Tt~/are the first team from Roanoke. to win an "A" dMs~ tou,~,,~-~--~ -- ~ ....
to advance In the c. nth;= r,,.. ,,a,, ~,~=,__ ~. ....... '. ~-,,,~,,~ a,.~ u= nr~ ~ns ~am
in Germany. ----.-- ,-,.~, ,-, ~,,,,~,n~.. ~ ne gins Travel~ 17 total days and finished their trip
Thank you,
Lang Wedemeyer
From: Lang Wedemeyer
Director of Coaching
As~stant ExecuUve Director
No. o1' Pages (including cover sheet): 2
P~JG-11-1999 11:5~ 540 ~,5-5q~40 P.02
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this twentieth day of
September nineteen hundred and ninety-nine.
WHEREAS,
PRIDE Youth Programs is a division of PRIDE, Inc., which is
responsible for development, implementation and maintenance o fall
PRIDE youth teams worldwide; and
WHEREAS,
PRIDE youth teams are made up of drug-free youth, who volunteer
their time to conduct outreach activities in their communities to
promote a safe, healthy and drug-free lifestyle to their peers and to
other members of their community; and
on a national level, PRIDE Worldwide was designed by the national
PRIDE Youth Programs advisory board in an effort to raise funds to
support PRIDE teams and drug-free youth throughout the world; and
funds raised as a result of the Walk for Pride that exceed $50 per
walker are kept at the team level and may be used for uniforms,
music, materials or PRIDE conference registration.
NOW,
THEREFORE, I, David ,4. Bowers, Mayor of the City of Rdano~,
Virginia, do hereby proclaim Sunday, September 26, 1999, throughout this
great All-America City, as
WALK FOR PRIDE DA E
ATTEST:
Mary F Parker
City Clerk
David A. Bowers
Mayor
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 14, 1999
SANDRA H. EAKIN
Deputy City Clerk
Mr. Kermit E. Plummer
1652 Garstland Drive, N. W.
Roanoke, Virginia 24017
Dear Mr. Plummer:
As a courtesy to you and your neighbors, I would like to provide you with a copy of a notice
of public hearing in regard to conveyance of property consisting of 24 vacant building lots
and one drainage lot located in Westview Terrace. The public hearing will be held by the
Roanoke City Council on Monday, September 20, 1999, at 7:00 p.m., in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W.
If you have any questions with regard to the matter, please feel free to call me or Kit B.
Kiser, Director of Utilities and Operations, at 853-2602. Mr. Kiser will be in a better position
to answer any technical questions that you might have.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Enclosure
pc: Kit B. Kiser, Director, Utilities and Operations
Ad Number: 1239085
% Publisher' s Fee: $120.27
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
09/05/99 FULL RUN - Sunday
Witness, this 9th day of September 1999
Authori ze~ - Si~iatu~e-- '
four (24) vacant buiMin~ lots
and one (1) dr. lnalle lot
located in Wastvimv Ten'aue.
Such lots bein~ be~dbed as
'follow~ ·
Official Tax No~. 6370511,
6370512, 6370513,
6370514, 6370615,
6370516, 6370517,
6370518, 6370519,
6370520, 6370601,
6370602, 6370603
6370604, 6370605,
6370606, 6170607,
6370608, 6370609,
6370710, 6370711,
63707/2, 6370203, 6370~04
and 6370205.
erty will be subject to the p~r-
pmpe~in ~w~
~ertain minimum standards
Pursumlt to the req'~mments
Code of Virginia (1950), as
amended, notice is hereby
tbe City of Ruenoke wil~ hold a
be held on Monday, S~ptember
p.m., In the Council Chambef~,
215 Church Avenue, S.W.,
Roanoke, Virginia. Further
the City of Roanoke at
(540)853-2541.
Miry F. Padmr, C#~ Clel~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey certain City owned property consisting of twenty-
four (24) vacant building lots and one (1) drainage lot located in Westview Terrace. Such lots beiag
described as follows:
Official Tax Nos. 6370511, 6370512, 6370513, 6370514, 6370515, 6370516,
6370517, 6370518, 6370519, 6370520, 6370601, 6370602, 6370603, 6370604,
6370605, 6370606, 6370607, 6370608, 6370609, 6370710, 6370711, 6370712,
6370203, 6370204and 6370205.
The conveyance of such property will be subject to the purchaser agreeing to develop the property
in conformance with certain minimum standards established by the City.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, September 20, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of the City Clerk
for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under myhand this 5th day of September , 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, September 5, 1999
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE\NS-WV1EW
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey certain City owned property consisting of twenty-
four (24) vacant building lots and one (1) drainage lot located in Westview Terrace. Such lots being
described as follows:
Official Tax Nos. 6370511, 6370512, 6370513, 6370514, 6370515, 6370516,
6370517, 6370518, 6370519, 6370520, 6370601, 6370602, 6370603, 6370604,
6370605, 6370606, 6370607, 6370608, 6370609, 6370710, 6370711, 6370712,
6370203,6370204and 6370205.
The conveyance of such property will be subject to the purchaser agreeing to develop the property
in conformance with certain minimum standards established by the City.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, August 16, 1999,
commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church
Avenue, S.W., Roanoke, Virginia. Further information is available from the Office of the City Clerk
for the City of Roanoke at (540) 853-2541.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 8th day of August , 1999.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, Aug. 8
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
1999
H:\NOTICELNS-WVIEW
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
2t5 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 22, 1999
File #27-289-468
SANDRA H. EAKIN
Deputy City Clerk
Mary H. Allen, Clerk
Board of Supervisors
Roanoke County
P. O. Box 29800
Roanoke, Virginia 24018
Dear Ms. Allen:
I am enclosing copy of Resolution No. 34493-092099 authorizing execution of an agreement
between the City of Roanoke and the County of Roanoke for the mutual provision of bulk water.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, September 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
Dana D. Long, Chief, Billings and Collections
C:~lyFilm~ept2.0.w~d
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of September, 1.999.
No. 34493-092099.
A RESOLUTION authorizing the execution of an agreement between the City of
Roanoke and the County of Roanoke for the mutual provision of bulk water, upon certain
terms and conditions.
WHEREAS, the existing 1979 water contract between the City and Roanoke County
has not proved adequate to ensure that citizens of both the City and the County have adequate
supplies of water in times of drought; and
WHEREAS, both the City and the County are desirous of replacing the 1979 water
contract with one that better ensures that all citizens of the City and the County will have
adequate water.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Mayor and the City Clerk are hereby authorized to execute and attest,
respectively, for and on behalf of the City, an agreement between the City of Roanoke and
the County of Roanoke for the mutual provision of water, said agreement to be upon the
terms and conditions and in a form substantially similar to the agreement attached to the
repOrt to this Council dated September 20, 1999.
execution.
The form of such contract shall be approved by the City Attorney prior to
3. The Clerk is directed to transmit an attested copy of this resolution to the Board
of Supervisors for Roanoke County.
ATTEST:
City Clerk.
H: ~R. ES'~R- WATER-CONTRACT. ROKE.CO .99
RECEIVED
CITY CLERKS OFFICE
'~ S~P i6
September 20, 1999
Report No. 99-375
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Replacement to 1979 Contract, as Amended in 1995 and 1996, between
Roanoke City and Roanoke County, and Increase in Water Rates,
Fees, and Charges
Background:
1979 contract between Roanoke City and Roanoke County provided
among other things, for the transfer of ownership of certain water and
sanitary sewer lines and the requirement that the City sell to the County
and the County purchase from the City certain volumes of water.
Drought of 1998 and 1999 has indicated that the 1979 contract needs to
be further revised or replaced with a new agreement.
Agreement in concept, was reached in accordance with the joint
statement, copy attached, issued August 11, 1999, between Mayor of the
City of Roanoke and Chairman of the Roanoke County Board of
Supervisors.
An increase in water rates, fees and charges of up to 18% effective with
all bills rendered after January 1, 2000, and an additional amount of not
more than 10% effective with all bills rendered after January 1, 2001, is
necessary to offset the revenue loss from the sale of water to Roanoke
County, to recover the cost of making physical interconnections between
the two water systems and the purchase of bulk water from the County,
Salem, and Vinton during this time of water supply emergency.
Proposed schedule of utility rates, including the adjustments in water
rates, fees, and charges, is attached. Please note that although sewage
rates are listed in order to keep all said rates in the same schedule, this
schedule does not provide for any increase to the sewage rates.
Notice of Public Hearing has been published twice in The Roanoke Times,
once on September 5, 1999, and once on September 12, 1999, and twice
in the Roanoke Tribune, once on September 2, 1999, and once on
September 9, 1999. A sample copy of the advertisement is attached.
Page 2
I1.
II1.
Issues:
A. Purchase of bulk water
B. Loss of Revenue
C. Water rate increase
Alternatives:
A. City Council
Authorize execution of a contract, substantially in the
same form as the attached draft, and in a form
approved by the City Attorney, between Roanoke City
and Roanoke County which provides for the City to
have capacity of up to 4.0 million gallons per day
(MGD) of water in Roanoke County water system for
a period of 20 years, payment of $1,600,000 to the
City, and the termination of the requirement of the
County having to purchase bulk water from the City.
ii.
Approve an increase of up to 18% in water rates,
fees, and charges effective with all bills rendered after
January 1, 2000, and an additional amount of up to a
10% increase effective with all bills rendered after
January 1, 2001. The proposed rate schedule is set
out in the ordinance attached hereto.
Purchase of bulk water by the County from the City will no longer
be required but the City can purchase up to 4.0 MGD of bulk water
from the County for a period of 20 years beginning on July 1, 2000,
at a stipulated rate formula, and surplus County water in addition to
this, if it is available.
Loss of revenue will occur since Roanoke County will no longer be
required to purchase bulk water from the City. That amount of
revenue is estimated as starting at $1,600,000 next year and slowly
decreasing each year to zero (0) by 2015.
Water rate increase will be provided to offset the above loss of
revenue and previously mentioned expenses.
Page 3
City Council refrain from approving the attached draft contract and
increasing water rates.
Purchase of bulk water by the County will continue to be required
and the city will continue to purchase bulk water from the County
during this period of water supply emergency to the extent the
County will sell the water and at the rate the County sets.
2. Loss of revenue will continue during this water supply emergency.
Water rate increase of a lesser amount would still need to be
considered to offset the expense of emergency physical
interconnections between the water systems and the expense of
purchasing bulk water to the extent it is available.
IV.
Recommendation: Council authorize the execution of a contract, in substantially
the form as set out in the attached draft copy, with Roanoke County and adopt
the attached ordinance increasing water rates, in accordance with Alternative A.
Respectfully submitted,
· Ritchie
ity Manager
JDR:KBK:afm
Attachments
CC:
Mary F. Parker, City Clerk
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Diane S. Akers, Assistant City Manager
Jesse H. Perdue, Jr., Water Department Manager
Dana Long, Chief of Billings & Collections
JOINT STATEMENT
The undersigned, with support of' their respective governing bodies, hereby agree in principle to
the following items concerning the joint use of water resources between the County of' Roanoke
and the City of Roanoke.
The 1979 contract will be modified by amendment or a new contract, to eliminate
any requirement that the City sell water to the County or that the County purchase
water from the City, retroactive to July I, 1999. The County's final payment
under the contract will be $1.6 million to be paid during this fiscal year.
The County guarantees that it will sell the City up to four million gallons of water
from the County water system per day, if requested, once transmission capability is
in place. This capacity is expected to be available by September 1, 1999.
The price for any water that is sold to either jurisdiction will be the same--S2,750
per million gallons. This figure will be recalculated annually based on the consumer
price index. The rate formula shall be subject to reevaluation every five years.
The County and City can transport up to three million gallons per day of traded
water through each other's water lines if desired by the other party, subject to
capacity.
Each jurisdiction will have access to the other's surplus water, if needed.
The term of the amended or new contract will extend to June 30, 2019.
Future improvements to the City and/or County water systems will be jointly
shared and funded based on their merits and negotiated benefits.
· The final agreement will be presented for approval to both government bodies in
th~ near future.
~ David A. Bowers, Mayor
Board of St~pervisors City of Roanoke
Roanok, gfl2~ounty
August 11, 1999
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing
at its regular meeting to be held on September 20, 1999, commencing at 7:00 p.m., in the Council
Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. or as soon
thereafter as the matter may be heard, on the matter of increasing City water rates and related charges
for services by up to eighteen percent (18%) effective January 1, 2000, and by an additional amount
of up to ten percent (10%) effective January 1, 2001.
The City's authority for enacting fees for water service is set out in {}15.2-2143, Code of
Virginia (1950), as amended, and §2(10) of the Roanoke Charter of 1952.
The proposed ordinance, and information concerning the documentation and justification for
the proposed increase, is available for examination by the public in the Office of the City Clerk,
Room 456 Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011.
Citizens shall have the oppommity to be heard and express their opinions on said matter.
GIVEN under my hand this 2ndday of September , 1999.
Mary F. Parker, City Clerk.
NOTE TO PUBLISHER:
Please publish twice in The Roanoke Times, once on Sunday, September 5, 1999, and once on
Sunday, September 12, 1999, and twice in the Roanoke Tribune, once on Thursday, September 2,
1999, and once on Thursday, September 9, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:~AM/$C~N-WATSEW. I
September 15, 1999 Draft
AGREEMENT
THIS AGREEMENT, made and entered into this__ day of ,1999,
by and between the CITY OF ROANOKE, a municipal corporation of the Commonwealth
of Virginia, hereinafter referred to as the "City", and the COUNTY OF ROANOKE, a
political subdivision of the Commonwealth of Virginia, hereinafter referred to as the
"County,"
WITNESSETH:
WHEREAS, on August 13, 1979, the City, County and Roanoke County Public
Service Authority (which has since been dissolved and its rights, duties, responsibilities and
obligations have been assumed by the County) entered into a contract relating to the
ownership and conveyance of certain water and sewer lines and the sale of surplus water by
the City to the County, which contract was amended by Addenda dated January 27, 1995,
and January 24, 1996 (hereinafter collectively referred to as the "1979 Contract"); and
WHEREAS, it is the intent of the City and the County that the August 13, 1979,
contract, as amended, be superseded, except as provided herein, by this Agreement; and
WHEREAS, in order to help ensure a continued adequate supply of water for their
citizens, the City and the County wish to agree on provisions for each to provide water to
the other, and for mutual efforts to be taken by each during such time that either the City or
County have placed water conservation measures in effect; and
H:\TEMP\s sh\wat coumy. 1
WHEREAS, the City is authorized by Section 2(9) of its Charter to sell to persons,
firms or industries residing outside of the City limits any surplus water it may have over and
above the amount required to supply its inhabitants and is authorized generally by
§ 15.2-1102, Code of Virginia (1950), as amended, to enter into this Agreement, and the
County is authorized generally by § 15.2-1201, Code of Virginia (1950), as amended, and
§ 15.2-2143, 1950 Code of Virginia, as amended, and § 2.01 of its Charter, to do so.
THEREFORE, FOR AND IN CONSIDERATION of the mutual covenants,
agreements and obligations herein contained, the parties hereto do covenant and agree, one
with the other, as follows:
SECTION 1. SALE OF WATER
1.1. Sale of Water by Coun_ty
(a) The County shall ensure that it has capacity within its water system and the
Spring Hollow Reservoir to sell to the City for its usage up to four million gallons (4.0
MGD) of water per day. The County hereby agrees to sell to the City up to 4.0 MGD of
water, if requested by the City, once transmission capability is in place in accordance with
Section 1.3(b) and (c). The County agrees to exercise its best efforts to sell to the City up
to 4.0 MGD of water until such time as transmission capability is in place in accordance with
Section 1.3(b) and (c).
(b) In addition to the foregoing requirement, the County agrees to sell surplus
water to the City whenever requested by the City to do so. The City shall be under no
H:\TEMP~sh\wat county. 1 2
obligation to purchase any minimum amount of any type of water from the County, and to
the extent that the County has surplus water available, there shall be no limit on how much
of the County's water the City may purchase.
1.2. Sale of Water by Ci_ty.
The City shall sell surplus water to the County, whenever requested by the County
to do so. The County shall be under no obligation to purchase any minimum amount of such
surplus water from the City, and to the extent that the City has surplus water available, there
shall be no limit on how much of the City's water the County may purchase.
1.3 Coordination of Water Delivery_
(a) In order to accommodate operational planning and scheduling for the
production and transmission of water, either party shall request deliveries of water from the
other party by giving one week's notice in writing to the other party of the quantity and
duration of each water request. Emergency requests with less than one week's notice may
be made, and will be accommodated as quickly as possible.
(b) The City and County will work together to maximize the metered
interconnection locations between the two water systems. The City shall advise the County
of its preferences with respect to the location(s) of additional interconnections necessary to
receive delivery of 4.0 MGD of water under Section 1.1, and traded water pursuant to
Section 1.9. The County shall advise the City of its preferences with respect to the
location(s) of additional interconnections to receive delivery of water traded pursuant to
H:\TEMP~ssh\wat county. 1 3
Section 1.9. The City and the County agree to collaborate in providing these additional
transmission, interconnection and metering facilities. The costs of these improvements shall
be agreed upon and prorated based on the benefits received by each locality for such
improvements. Disputes related to such matters shall be resolved pursuant to the provisions
of Section 4.1 (a).
(c) It is the intent of the parties that the construction ofinterconnections necessary
for the County to deliver 4.0 MGD of water to the City shall be completed no later that July
1, 2000, and the parties agree to exercise their best efforts to identify locations and agree on
a construction plan and allocations for such interventions no later that December 31, 1999.
1.4. Price of Water.
(a) Water sold by either the City or County to the other shall be sold at the bulk
base rate of $2,750 per million gallons (MG), or fractions thereof at the rate of $2.75 per
thousand gallons. Such rate shall be increased or decreased each July 1, beginning in the
year 2001, by an amount equal to the increase or decrease in the Consumer Price Index (CPI)
unless the City and the County otherwise agree. The "Consumer Price Index" shall mean
the consumer price index for all urban consumers (CPI-U): U.S. City average, as determined
by the Bureau of Labor Statistics and released in the Blue Chip Economic Indicators Report.
The baseline CPI shall be June 1999, which was 166.2. Every five years, on or before the
anniversary date of this Agreement, the City and the County shall reevaluate the rate formula
established hereby to reflect changes in water rates and related costs for the production and
H :\TEMPks sh\wat county. 1 4
transmission of water in both the County and the City, and if they mutually agree to change
the rate then in effect, they shall enter into an addendum to this Agreement to such effect.
Absent such mutual agreement to change the rate, the initial method of annual increase or
decrease of CPI shall be used.
(b) The rate set forth above shall apply retroactively to July 1, 1999, to all water
purchased in bulk or traded by either the City or the County to the other pursuant to the
terms of the 1979 Contract. All water purchases since July 1, 1999, shall be considered to
have been purchased at the bulk base rate, as set forth in Section 1.4(a) above.
(c) The County shall pay the City the sum of $1,600,000 in satisfaction of its
obligations to purchase water under the 1979 Contract. The initial sum of $800,000 shall
be paid on or before January 1, 2000, and the remaining sum of $800,000 shall be paid no
later that May 31, 2000.
1.5 Definition of Surplus Water.
(a) The term "surplus water" as used in this Agreement shall mean that amount
of water available at any given time in facilities owned by the City or the County, over and
above the quantity of water needed at that time to supply all of the reasonable, customary
and emergency water demands of the residential, industrial and commercial customers
located within the City or County limits, respectively, provided, however, that there shall be
deemed to be no "surplus water" available as to such locality whenever the amount of usable
water available in facilities owned by such locality on any day is less than sufficient to
H:\TEMP~sh\wat county. 1 5
supply the water needs of all the residential, industrial and commercial water customers
located within such locality because the future supply of water is less than one hundred and
eighty (180) days, as determined by the amount of usable water available on that day, the
most recent average annual daily demand, and assuming no replenishment of the water
supply.
(b) For purposes of this definition of "surplus water," "water customers" shall
mean, in the case of the City and the County, all water sold to any customer for use within
such locality for any purpose and which is billed on a periodic basis, and shall not include
water sold on a bulk basis to any other governmental entity which purchases water for use
outside the boundaries of such jurisdiction.
1.6. Unusual Circumstances.
Neither the City nor the County shall be deemed in breach of this Agreement for any
failure to perform which results from circumstances beyond their reasonable control, such
as breaks in transmission lines, mechanical or electrical failure, war, civil disturbance,
natural catastrophe or Acts of God. In the event the County shall fail to deliver to the City
the quantity of water requested under Section 1.1 for any of the aforesaid reasons, then the
City shall pay only for the water actually delivered at the agreed bulk rate.
1.7. Source of Payments.
(a) The City and the County shall make payment for all amounts payable under
this Agreement exclusively from revenues received by them from charges paid by users of
H:\TEMPkssh\watcounty. 1 6
their water systems and available to them for such purpose, for so long as either operates its
water system separate and apart from its sewer system. If either the City or County
determines to operate its water and sewer systems on a combined basis, then such charges
may be paid exclusively from revenues of its combined water and sewer systems.
(b) The charges payable under this Agreement shall not be deemed to create or
constitute an indebtedness or a pledge of the faith and credit of the City or the County for
purposes of any constitutional or statutory limitation.
1.8. Monthly Invoices.
All amounts payable under this Agreement shall be invoiced on a monthly basis.
Amounts invoiced shall be due thirty (30) days after the date of receipt of the invoice.
Invoices shall be deemed received three (3) days after being mailed, first class, postage
prepaid, by U.S. Mail. Each invoice shall itemize the readings for each water meter
providing bulk water and shall show what water is being sold and what water is to be traded.
Interest compounded monthly at the legal interest rate pursuant to {}6.1-330.53, Code of
Virginia (1950), as amended, or its successor section, shall be due on accounts thirty (30)
or more days past due.
1.9. Traded Water.
(a) The parties hereto recognize that the City and County are each producers of
water and that each may, from time to time, have excess water and that it may be desirable,
from time to time, for the parties to trade water pursuant to written mutual agreement. Any
H:\TEMP~ssh\wat county. 1 7
water traded pursuant to written mutual agreement shall not be charged for, or paid for, by
either party; however, any difference in water quantity traded shall be charged for, and paid
for, using the bulk water rate set forth in Section 1.4(a) above. If such difference for any
month is less than 200,000 gallons, then payment shall not be due that month, but shall be
carried over to the next month.
(b) The County will continue to provide traded water to the City owned facilities
in the Coyner Springs area located in Botetourt County. The City will continue to own and
maintain the water main and appurtenances, including but not limited to water valves, fire
hydrants, and water meters, that may be necessary to transport the water from the County's
water line to the Coyner Springs area. The City has connected its water main at the existing
County 16-inch water main located in Botetourt County in order to transport the water from
the County water line to the Coyner Springs area. Such water as is supplied by the County
to the City for this water line will be considered traded water pursuant to this Section.
(c) Both the City and the County shall have the right to transport up to 3 MGD of
water through the other' s water distribution system at no cost or expense to the party causing
or desiring the water to be transported.
1.10. Water Pressure.
The water delivered by the City to the County or by the County to the City shall, at
all points of delivery, be a least 30 pounds per square inch for all uses except as otherwise
provided in Exhibit "B" from the 1979 Contract (a copy of which is attached hereto and
H:\TEMl~Xzsh\watcounty. 1 8
conservation
jurisdiction.
1.13.
incorporated herein) and except for fire service, which shall be at least 15 pounds per square
inch, both pressures to be established and measured at the points on either the City's system
or the County's system where either the County's water lines or the City's water lines are
connected.
1.11. Water Quali_ty.
Except as provided in Exhibit "B" from the 1979 Contract, the City and County agree
that each shall deliver, at the points of connection to the other party's water system, water
meeting the specifications and requirements of the State Health Department and the United
States Environmental Protection Agency. Subsequent to delivery of water at the other
party's points of connections to the supplying party's water system, maintenance,
monitoring and quality of water received from the supplying party shall be the responsibility
of the receiving party.
1.12. Water Conservation Measures.
Both the City and the County agree that if either imposes water conservation
measures within their jurisdiction the other party will forthwith implement whatever water
measures they deem appropriate under the circumstances within their
Future Improvements.
Future improvements to the water supply, treatment or distribution systems that
benefit both the County and the City shall be undertaken upon such terms and conditions as
H:\TEMP~ssh\watcounty. 1 9
are mutually agreed to in writing by the parties hereto.
1.14. Water Shortages
During times of short term water shortages or emergencies (thirty (30) days or less),
the water supplies and needs of both the County and the City shall be treated equitably with
available water in the County and the City being shared according to the needs of the
residents and customers within each jurisdiction. The County and City agree to balance
water usage and water supplies to meet the needs of County and City residents, to conserve
this valuable resource, and to share this resource to alleviate water shortages or emergencies.
SECTION 2. CONTINUED JOINT USE OF CERTAIN WATER AND SEWER LINES
2.1. Sewer Lines and Water Lines Within the City.
As provided in Sections 1.1, 1.3 and 1.6 of the 1979 Contract, the City shall continue
to own the sewer and water lines in the City identified therein, and the County shall continue
to own, subject to the right of the City jointly to use them, those sewer and water lines within
the City identified in Exhibit "C" to the 1979 Contract (a copy of which exhibit is attached
hereto and incorporated herein), subject to the express condition that owners of property
situate in the City who consent to such joint use basis shall be City customers and shall pay
City connection fees and service charges.
2.2. Sewer Lines and Water Lines Within the Coun_ty.
(a) As provided in Sections 1.2, 1.3 and 1.6 of the 1979 Contract, the County shall
H :\TEMP~sh\watcounty, 1 10
continue to own those sewer and water lines in the County identified therein, and the City
shall continue to own, those water transmission mains and sewer lines, subject to the right
of the County jointly to use such sewer lines, within the County identified in Exhibits "B"
and "C", respectively, to the 1979 Contract. The County shall reimburse the City for its
respective share of the cost of maintaining and or replacing the joint use sewer lines shown
on Exhibit "C"in accordance with the 1979 Contract.
(b) As provided in Section 1.2(b) of the 1979 Contract, customers within the
County receiving water through lines retained by the City shall be County customers. The
City shall, however, read the individual water meter of any County customer not separated
from the City system by a bulk water meter and the water consumed by such customer shall
be deemed to a bulk water sale to the County and shall be billed in the manner set out in this
Agreement.
(c) As provided in Section 1.2(c) of the 1979 Contract, customers within the City
receiving water from the County shall be City customers. The County shall, however, read
the individual water meter of any City customer not separated from the County system by
a bulk water meter and the water consumed by such customer shall be deemed to be a bulk
sale to the City, which shall be billed as set out in this Agreement. The City shall have the
right to extend water lines and develop water resources within the City to serve customers
within the City boundaries.
H:\TEMPkssh\wat county. 1 1 1
2.3. Joint-use Allocations.
The j oint-use allocations in sewer interceptors and trunk lines located within the City
referenced in this Section have been calculated on the basis of the percentage of the natural
drainage area served through such line by the respective parties subsequent to transfer of
lines as set out in the 1979 Contract, except as otherwise set forth in Exhibit "C, of the 1979
Contract and are set forth and identified in Exhibit "C". New joint-use sewers that are
hereafter determined to be necessary to be constructed shall be constructed pursuant to the
provisions of the November 1, 1994 sewage treatment contract, and the January 31, 1997
amendment, between the City and the County.
2.4. Customer Responsibili_ty.
Except as may be otherwise provided in this Agreement, the parties agree that the
City shall continue to have the responsibility for servicing water and sewer customers in the
City and the County shall continue to have the responsibility for servicing water and sewer
customers in the County.
SECTION 3. METERING WATER FLOW.
3.1. Water Metering.
All water shall be metered by the jurisdiction furnishing such water at such points as
it leaves the City's or County's system or at other locations established by mutual written
agreement between the parties. A current list of all meter locations within their respective
H:\TEMP~ssh\wat county. 1 12
jurisdictions shall be maintained by each party.
3.2. Ownership of Water Meters.
Pursuant to the terms of the 1979 Contract, all water services and meters connected
to the water system retained by the City shall belong to the City and all water meters and
services connected to the water system retained by the County shall belong to the County
except where both meter and services are designed to flow both ways, in which instance
these facilities shall be jointly owned.
The cost of installing bulk meters on the City system shall be shared equally by the
parties hereto; provided, however, where an individual meter is installed on the City system
to serve a customer or customers of the County such bulk water, the City shall be paid the
full amount of its usual meter installation charge. Each party shall own and maintain the
services and meters directly connected to its facilities and be responsible for reading same
with the other party having the right of access to verify readings. Water consumption shall
be reported to the other party for each meter. The City or the County shall have the right
to turn off the meter and/or service belonging to the other party when that meter and service
serves an individual property; however, notice shall be given to the owning party when such
water service is turned off and/or on. Neither party shall turn off and/or on the bulk
measuring meters or any valve, pump, etc., belonging to the other party unless permission
is granted on a case-by-case basis as needed.
H:\TEMP~ssh\watcounty. I ] 3
SECTION 4. ADDITIONAL PROVISIONS
4.1. Disputes.
The parties agree that should any question arise between the parties hereto relative
to either engineering or accounting matters, it shall be resolved as follows:
(a) If as to engineering, then by a majority of a committee of three composed of
an engineer appointed by the County, an engineer appointed by the City, and an independent
engineer, to be chosen by the foregoing two; provided, however, should the first two
appointees not be able to select the third appointee within thirty (30) days following the date
of appointment of the last of the first two appointees, then and in that event, application for
appointment of the third arbitrator shall be made to the Virginia Society of Professional
Engineers which shall appoint the third arbitrator.
(b) If as to accounting, then by a majority of a committee of three composed of
the City's Director of Finance, the County's Director of Finance, and an independent
certified public accountant, to be chosen by the foregoing two; provided, however, should
the first two appointees not be able to select the third appointee within thirty (30) days
following the date of appointment of the last of the first two appointees, then and in that
event, application for appointment of the third arbitrator shall be made to the Virginia
Society of Certified Public Accountants.
(c) In either case, the charge of the independent individual shall be borne equally
by the City and the County.
H:\TEMPkssh\wat county. 1 14
(d)
4.2.
The
Decisions of either committee shall be final, and not appealable.
Voluntary_ Annexation.
County covenants and agrees that, in the event of any future
voluntary
annexation by petition of County territory, that water and sewer facilities situate in such
annexed territory shall immediately, upon the effective date of such annexation, be
transferred to the City for service of customers and maintenance of facilities. The City shall
pay the County, for any facility so transferred, a sum equal to the actual amount of public
funds expended by the County in the acquisition or construction of such facility less
depreciation and adjusted by j oint-use rights retained by such other party if such facility be
a sewer facility. If the facility was one conveyed to the County pursuant to the 1979
Contract and replaced by a new facility prior to the effective date of such voluntary
annexation, the City shall pay the County a sum equal to the actual amount of public funds
expended by the County in such replacement less depreciation, and the City shall receive a
credit for any usable life which remained in the facility replaced. Such payment shall, also,
be adjusted by joint-use rights retained in the County if the facility be a sewer facility. The
County shall retain joint-use rights in any such facilities to which joint-use is applicable
based on percentage allocations made at the time of transfer.
4.3. Term of Agreement.
Unless terminated by mutual consent of the parties, or in accordance with Section 4.4,
this Agreement shall continue in full force and effect until June 30, 2020.
H:\TEMP~ssh\watcounty. 1 15
4.4. Termination for Breach of Contract.
No termination of this Agreement, other than by expiration under Section 4.3, shall
occur except after the giving by one party to the other of notice in writing of such intent to
terminate, stating reasons for such a breach which have been perfected by a declaratory
judgment rendered by a court of competent jurisdiction in favor of the party seeking
termination.
4.5. Hold Harmless.
To the extent permitted by law, the parties shall hold and save each other,
respectively, their officers, agents, and employees harmless from any liability of any nature
or kind, including costs and expense, for or on account of any or all claims, causes of action,
suits or damages of any character whatsoever resulting from injuries or damages to any
person or persons or property by virtue of said parties' respective performance of this
Agreement, based upon any violation of Federal or State statute or ordinance by virtue of
performance of this Agreement, and neither party shall hold the other harmless by virtue of
suits brought by bondholders of either party.
4.6. Amendments.
This Agreement may only be amended upon mutual agreement of the parties by a written
amendment or modification hereto authorized by resolutions of the governing bodies of the
parties.
H:\TEM~ssh\wat county. 1 16
4.7. Entire Agreement.
This Agreement represents the entire integrated agreement between the parties and
supersedes all prior negotiations, representations or agreements, either written or oral.
Except as otherwise provided in this Agreement, the 1979 Contract is terminated hereby.
4.8. Severabili_ty of Invalid Provisions.
If any clause, provision or section of this Agreement shall be held to illegal or invalid
by any court of competent jurisdiction, the illegality or invalidity of the clause, provision or
section shall not affect any of the remaining clauses, provisions or sections, and this
Agreement shall be construed and enforced as if the illegal or invalid clause, provision or
section had not been contained in it.
4.9. Counterparts.
This Agreement shall be executed in two counterparts, each of which when so
executed and delivered, shall be an original, and the counterparts taken together shall
constitute one and the same instrument.
WITNESS the following signatures and seals:
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
By
David A. Bowers, Mayor
H:\TEMP~h\watcounty. 1 17
ATTEST:
COUNTY OFROANOKE
Mary H. Allen, Clerk
By
Bob L. Johnson, Chairman
Board of Supervisors
APPROVED AS TO FORM:
County Attomey
APPROVED AS TO FORM:
APPROVED AS TO EXECUTION:
City Attorney
City Attorney
APPROPRIATION OF FUNDS FOR
THIS AGREEMENT CERTIFIED:
APPROPRIATION OF FUNDS FOR
THIS AGREEMENT CERTIFIED:
Director of Finance, Roanoke City
Date: Account No.
Director of Finance, Roanoke County
Date: Account No.
H:\TEMP~sh\watcounty. 1 18
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the city of Roanoke will hold a public heating
at its regular meeting to be held on September 20, 1999, commencing at 7:00 p.m., in the Council
Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. or as soon
thereafter as the matter may be heard, on the matter of increasing City water rates and related charges
for services by up to eighteen percent (18%) effective January 1, 2000, and by an additional amount
of up to ten percent (10%) effective January 1, 2001.
The City's authority for enacting fees for water service is set out in §15.2-2143, Code of
Virginia (1950), as amended, and §2(10) of the Roanoke Charter of 1952.
The proposed ordinance, and information concerning the documentation and justification for
the proposed increase, is available for examination by the public in the Office of the City Clerk,
Room 456 Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011.
Citizens shall have the oppommity to be heard and express their opinions on said matter.
GIVEN under my hand this 2ndday of September , 1999.
Mary F. Parker, City Clerk.
NOTE TO PUBLISHER:
Please publish twice in The Roanoke Times, once on Sunday, September 5, 1999, and once on
Sunday, September 12, 1999, and twice in the Roanoke Tribune, once on Thursday, September 2,
1999, and once on Thursday, September 9, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:x~tISChN-WATSEW. I
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
AN ORDINANCE establishing a rate schedule for certain water and sewage rates and
related charges for services provided by the City effective January l, 2000, and January l,
2001; and directing amendment of the Fee Compendium.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The water and sewage rates and other related rates and charges for services
provided by the City of Roanoke shall be as set forth in Exhibit A, attached hereto, and
which Exhibit is also a part of the report of the City Manager and Director of Finance, dated
September 20, 1999, which report is incorporated by reference herein, such rates and
charges to be effective for all water, sewage, fire service and related services and statements
rendered on or at~er January l, 2000, and January l, 2001, as set forth in Exhibit A.
2. The Fee Compendium of the City, maintained by the Director of Finance and
authorized and approved by City Council by Resolution No. 32412-032795, adopted March
27, 1995, effective as of that date., shall be amended to reflect the amended rates and charges
established by this Ordinance.
3. Rates and charges established by this Ordinance shall remain in effect until
amended by this Council.
ATTEST:
City Clerk.
EXHIBIT "A"
WATER RATES
Rate Schedule to be Effective with all Service Billinge
On and After Date Shown
Meter Siz®
5/8" Meter
3/4" Meter
1" Meter
1 1/2" Meter
2" Meter
3" Meter
4" Meter
6" Meter
8" Meter
10" Meter
12" Meter
Next 2,800 cu. ft.
All over 3,000 cu. ft.
Notes: 1.
Minimum Charges Based on Allowance of
200 Cu. Ft. Per Month
Effective Effective
$ 2.68 $ 2.95
7.88 8.67
10.49 11.54
26.25 28.87
41.95 46.15
104.88 115.37
167.79 184.57
419.51 461.46
671.19 738.31
1,073.89 1,181.28
1,678.02 1,845.83
1.10/100 1.21/100
.94/100 1.04/100
For retail water service sold outside the City
limits, the minimum
charge is 100% greater than City rates.
Minimum charges and quantity allowances are three times greater for
consumers billed quarterly.
Cost for water rates and service outside the City limits in excess of the
minimum quantity will be:
$2.20/100 cu. ft. beginning January 1, 2000
$2.42/100 cu. ft. beginning January 1, 2001
Fire Servic# - Minimum Monthly Chargee
Service Size
4"
6"
8"
10"
12"
$101.84 $112.03
230.02 253.03
362.92 399.22
643.36 707.70
915.88 1,007.47
Cost per 100 cu. ft. of water used
SEWAGE RATES
Janua~
$1.62
$1.62
EXHIBIT "A" - PG. 2
NEW SERVICE AND SPECIAL CHARGES
Service
Size
3/4"
3/4"
1 1/2"
2"
3"
4"
6'
8"
10"
Water Service Connection and Meter Fees
Connection Char,=
Jan. 1 2000
Jan. I 2001
$ 981.00
992.00
1,028.00
4,919.00
5,013.00
7,299.00
7,673.00
7,740.00
8,837.00
9,041.00
Me~r
Size
$1,079.00 5/8"
1,091.00 3/4"'
1,131.00 1"
5,411.00 1 1/2"
5,514.00 2"
8,028.00 3"
8,440.00 4"
8,514.00 6"
9,721.00 8"
9,945.00 10"
Jan. I 2000 Jan. 1~ 2001
$ 83.00 $ 91.00
127.00 140.00
158.00 174.00
263.00 289.00
334.00 367.00
1,075.00 1,183.00
1,676.00 1,844.00
3,285.00 3,614.00
5,375.00 5,913.00
6,615.00 7,277.00
Service
Size
6"
8"
10"
12"
Fire Hydrant
Fire Service Connection and Meter Fee~
Connection Charfla
Jan. I 2001
$5,678.00
5,942.00
6,339.00
10,474.00
10,694.00
1,450.00
$6,246.00
6,536.O0
6,973.0O
11,521.00
11,763.00
1,550.00
Meter
Size
10"
12"
Jan. I 2000 Jan. I 2001
$ 992.00 $1,091.00
1,323.00 1,455.00
1,985.00 2,184.00
3,638.00 4,002.00
3,714.00 4,085.00
EXHIBIT "A" - PG. 3
Special Charges
Administrative fee for new water service, new contract, or
name change
Each request for service beyond initial contract
Recheck reading (no charge if misread)
Investigation of exterior leak (no interior leak investigation will
be performed)
Meter test - removable meter (no charge if found defective)
Meter test - stationary meter (no charge if found defective)
Each service trip for non-payment
Bad check charge
Overtime charge - additional charge for work other than 8:00
a.m. to 5:00 p.m., Mort. - Fri. (Except as initiated by City)
Septic tank truck discharge
up to 1,500 gallons
over 1,500 gallons
Jan. l, 2000
$ 0.00
25.00
20.00
35.00
35.00
100.00
35.00
25,00
30.00
33.50
50.00
Jan. 1, 2001
$ 0.00
25.00
20.00
35.00
35.00
100.00
35.00
25.00
37.50
33.50
50.00
Special Industrial Sewage Treatment Charges
Over 900,000 gallons per month
Over 1,875 lbs. BOD per month
Over 135 lbs. TKN per month
Over 112.5 lbs. Phosphorus per month
Over 1,875 lbs. Suspended Solids per month
Jan. 1, 2000
.1811000 gals.
75.85/1000 lbs.
645,49/1000 lbs.
548,46/1000 lbs.
60.2211000 lbs.
Jan. 1~ 2001
.16/1000 gals.
75,85/1000 lbs.
645.49/1000 lbs.
548.4611000 lbs.
60.22/1000 lbs.
EXHIBIT "A"
WATER RATES
Rate Schedule to be Effective with all Service Billings
On and After Date Shown
Meter Size
5/8" Meter
3~4" Meter
1" Meter
1 1/2" Meter
2" Meter
3" Meter
4" Meter
6" Meter
8" Meter
10" Meter
12" Meter
Next 2,800 cu. ft.
All over 3,000 cu. ft.
Notes: 1.
Service Size
4"
6"
8"
10"
12"
Minimum Charges Based on Allowance of
200 Cu. Ft. Per Month
Effective Effective
January 1, 2000 January 1, 2001
$ 2.68 $ 2.95
7.88 8.67
10.49 11.54
26.25 28.87
41.95 46.15
104.88 115.37
167.79 184.57
419.51 461.46
671.19 738.31
1,073.89 1,181.28
1,678.02 1,845.83
1.10/100 1.21/100
.94/100 1.04/100
For retail water service sold outside the City limits, the minimum
charge is 100% greater than City rates.
Minimum charges and quantity allowances are three times greater for
consumers billed quarterly.
Cost for water rates and service outside the City limits in excess of the
minimum quantity will be:
$2.20/100 cu. ft. beginning January 1, 2000
$2.42/100 cu. ft. beginning January 1, 2001
Fire Services - Minimum Monthly Charges
January1, 2000 January1, 2001
$101.84 $112.03
230.02 253.03
362.92 399.22
643.36 707.70
915.88 1,007.47
Cost per 100 cu. ft. of water used
SEWAGE RATES
January 1, 2000
$1.62
January 1, 2001
$1.62
EXHIBIT "A" - PG. 2
NEW SERVICE AND SPECIAL CHARGES
Water Service Connection and Meter Fees
Service
Size
1 1/2"
2"
3"
4"
6"
10"
Connection Charge
Jan. 1, 2000
Meter
Size
Jan. 1, 2001
$1,079.00 5/8"
1,091.00 3/4"
1,131.00 1"
5,411.00 1 1/2"
5,514.00 2"
8,028.00 3"
8,440.00 4"
8,514.00 6"
9,721.00 8"
9,945.00 10"
$ 981.00
992.00
1,028.00
4,919.00
5,013.00
7,299.0O
7,673.00
7,740.00
8,837.00
9,041.00
Meter
Jan. 1, 2000
$ 83.00
127.00
158.00
263.00
334.00
1,075.00
1,676.00
3,285.00
5,375.00
6,615.00
Char.cie
Jan. 1, 2001
$ 91.00
140.00
174.00
289.00
367.00
1,183.00
1,844.00
3,614.00
5,913.00
7,277.00
Fire Service Connection and Meter Fees
Service
Size
6"
8"
10"
12"
Fire Hydrant
Connection Charge
Jan. 1, 2000
Jan. 1, 2001
$5,678.00
5,942.00
6,339.00
10,474.00
10,694.00
1,450.00
$6,246.00
6,536.00
6,973.00
11,521.00
11,763.00
1,550.00
Meter
Size
6"
8"
Meter Charge
Jan. 1, 2000 Jan. 1, 2001
$ 992.00 $1,091.00
1,323.00 1,455.00
1,985.00 2,184.00
3,638.00 4,002.00
3,714.00 4,085.00
EXHIBIT "A" - PG. 3
Special Charges
Administrative fee for new water service, new contract, or
name change
Each request for service beyond initial contract
Recheck reading (no charge if misread)
Investigation of exterior leak (no intedor leak investigation will
be performed)
Meter test - removable meter (no charge if found defective)
Meter test - stationary meter (no charge if found defective)
Each service trip for non-payment
Bad check charge
Overtime charge - additional charge for work other than 8:00
a.m. to 5:00 p.m,, Mort. - Fri, (Except as initiated by City)
Septic tank truck discharge
up to 1,500 gallons
over 1,500 gallons
Jan. 1, 2000
$ 0.00
25.00
20.00
35.00
35.00
100.00
35.00
25.00
30.00
33.50
50.00
Jan. 1, 2001
$ 0.00
25.00
20.00
35.00
35.00
100.00
35.00
25.00
37.50
33.50
50.00
Special Industrial Sewage Treatment Charges
Over 900,000 gallons per month
Over 1,875 lbs. BOD per month
Over 135 lbs. TKN per month
Over 112.5 lbs. Phosphorus per month
Over 1,875 lbs. Suspended Solids per month
Jan. 1, 2000
.18/1000 gals.
75.85/1000 lbs.
645.49/1000 lbs.
548.46/1000 tbs.
60.22/1000 lbs.
Jan. 1~ 2001
· 18/1000 gals.
75.85/1000 lbs.
645.49/1000 lbs.
548.46/1000 lbs.
60.22/1000 lbs.
AD Number: 1239079
The Roanoke Times
Publisher's Fee $194.12
Roanoke City Clerk's Office
215 Church Ave S. W.
Room 456
Roanoke, Va. 24011-1536
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
September 5, 1999 FULL RUN
September 12, 1999 FULL RUN
Witness, this 17th day of September, 1999
NO~-E OF PiBUC HEAmN~
h~d I publl~
p;m., ~ ~ ~ C~,
u~h ~nue, S.W.,
up ~ ~ ~ {~)
~~~ofup
m~ ~ (1~) ~
J~u~ 1, ~
(Eg~), as amen~d, and
~0) ~ ~ ~ ~
~ ~j~
~'~ln~~
791 .
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Roanoke will hold a public hearing
at its regular meeting to be held on September 20, 1999, commencing at 7:00 p.m., in the Council
Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. or as soon
thereafter as the matter may be heard, on the matter of increasing City water rates and related charges
for services by up to eighteen percent (18%) effective January 1,2000, and by an additional amount
of up to ten percent (10%) effective January 1, 2001.
The City's authority for enacting fees for water service is set out in {}15.2-2143, Code of
Virginia (1950), as amended, and §2(10) of the Roanoke Charter of 1952.
The proposed ordinance, and information concerning the documentation and justification for
the proposed increase, is available for examination by the public in the Office of the City Clerk,
Room 456 Municipal Building, 215 Church Avenue, S. W., Roanoke, Virginia 24011.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 2ndday of September , 1999.
Mary F. Parker, City Clerk.
NOTE TO PUBLISHER:
Please publish twice in The Roanoke Times, once on Sunday, September 5, 1999, and once on
Sunday, September 12, 1999, and twice in the Roanoke Tribune, once on Thursday, September 2,
1999, and once on Thursday, September 9, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:~aaMISC~I-WATSEW. 1
RECEIVED
CITY CLERKS OFFICE
'99 RU627 P4:05
August 27, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor Bowers and Members of Council:
Subject:
Advertisement for Public Hearing - water rates, fees, and charges
increase
It is our hope that City Council will authorize a new contract with Roanoke County
regarding the bulk sale of water at Council's September 20, 1999, Council meeting. The terms
of that contract will be the same as previously discussed and approved in concept by you.
We, the undersigned, believe that Council should impose an increase in water fees and
charges at the same time as the approval of the water sale contract with Roanoke County.
Accordingly, unless members of Council advise otherwise, we will be advertising a public
hearing for the evening session of Roanoke City Council on September 20, 1999, to consider an
increase in the majority of the current water rates, fees, and charges of not more than 18%
effective January 1, 2000, and an additional amount of not more than 10% effective January 1,
2001. We do not feel it appropriate to increase all fees and charges 18% and 10%. As an
example, meter installation would be limited to a 10% increase and some of the administrative
service charges would have no increase.
The proposed water rates, fees and charges will not change the sewer treatment fees
and charges.
Please advise either of us as soon as possible if you disagree with this action. The
advertisement will be placed in the Sunday, September 5 and 12 editions of The Roanoke Times
and the Thursday, September 2 and 9 editions of the Roanoke Tribune.
Respectfully,
s D. Ritchie, Acting City Manager
J~sso,'Finance Director
cc:~ary F. Parker, City Clerk
William M. Hackworth, City Attorney
Diane Akers, Acting Assistant City Manager
The Roanoke Times
Ad Number: 1233415
~ Publisher"s Fee: $143.20
GEORGE J.A. CLEMO
PO BOX 14125
10 S. JEFFERSON ST,
ROANOKE, VA 24011
SUIT
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
08/30/99 FULL RUN - Monday
09/06/99 FULL RUN - Monday
Witness, this 9th day of September 1999
Authorized
NOTICE OF PUBUC HEARING
ON PROPOSED BOND
RNANC~NG BY 114E
CITY OF ROANOKE, VIRGINIA
Nntice is hereby g~m that the
Council of the City of Roanoke,
Virginia (the "Council") will hold
a public bearing, which may be
continued or adjourned, as
required under applicable law,
at 7:00 P.M. on September 20,
1999 in the Council Chamber
at the Municipal Building, 215
Church Avenue, S.W, Roanoke,
Virginia, in connection with the
sider for passage · resolution
approving the issuance by the
City of its general obligation
bond or bonds in on amount
not to exceed $3,250,000 (the
"Bonds") for the puq~oue of
financing certain uepltal expen-
ditures in connection with
Roanoke Valley Governor's
School in the City of Roanoke.
Any citizen interested in the
issuance of the Bonds may
appue~' and be beard.
Given under my hand this 16th
day of August, 1999.
Ma~ F. Parker, City Ciad~
Roanoke, Virginia
(1233415)
NOTICE OF PUBLIC HEARING ON
PROPOSED BOND FINANCING BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke, Virginia (the "Council")
will hold a public hearing, which may be continued or adjourned, as required under applicable
law, at 7:00 P.M. on September 20, 1999, at the Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia, in connection with the intention of the Council to consider for passage a
resolution approving the issuance by the City of its general obligation bond or bonds in an
amount not to exceed $3,250,000 (the "Bonds") for the purpose of financing certain capital
improvements in connection with Roanoke Valley Governor's School in the City of Roanoke.
Any citizen interested in the issuance of the Bonds may appear and be heard.
Given under my hand this i 6th day of September, 1999.
Mary F. Parker, City Clerk
Roanoke, Virginia
RKE# 0601326.WPD
C/M: 077826-00023-01
GEORGEJ. A. CLEMO
540 983-7728
INTERNET:clemo~woodsrogers.¢om
WOODS, ROGERS
& HAZI F. GROVE ' 'ITY RECEIYED
CLERKS OFFICe'
Attorneys at Law
'gg ~P 17 P4:37
September 17, 1999
BY HAND
Mary F. Parker, CMC/AAE
City, Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, VA 24011
In Re: Affidavits of Publication of Notices for Public Hearing on Proposed Bond Financings
Dear Ms. Parker:
For your information, I enclose copies of the Affidavits of Publication from The Roanoke Times
certifying that the referenced notices of public heating in connection with bond financings for the
Roanoke Valley Governor's School and Hurt Park Elementary School were published in The Roanoke
Times on August 30, 1999, and on September 6, 1999.
Please advise if you have any questions. Best regards.
Encl.
CC;
William X Parsons, Assistant City Attomey (w/enc.)
RKE# 0606720.WPD
C/M: 077828-00023-01
E O. Box 14125 / Roanoke, Virginia 24038 -4125
10 South Jefferson Street, Suite 1400 / Roanoke, Virginia 24011
540 983-7600 / Fax 540 983-7711
Internet -- mail~vvoodsrogers.com
Offices also in Charlottesville, Danville and Richmond,Virginia
The Roanoke Times
Ad Number:
Publisher's Fee:
1233489
$143.20
GEORGE J.A. CLEMO
PO BOX 14125
10 S. JEFFERSON ST,
ROANOKE, VA 24011
SUIT
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, {the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
08/30/99 FULL RUN - Monday
09/06/99 FULL RUN - Monday
09/06/99 FULL RUN - Monday
Witness, this 9th day of September 1999
-~ ~uthoX~i~ed~ Si-g~alure
NOTICE OF PUBUC HEARING
ON PROPOSED BOND
RNANCING BY THE
CITY OF ROANOKE, VIRGINIA
Notice is hereby given that b~e
Council o~ the City of Roanoke,
Virginia (the "Council') will hold
a public hearing, which may be
continued or adjourned, as
required under applicable law,
at 7:00 P.M. on September 20,
1999 in the Council Chamber
at the Municipal Building, 215
Church Avenue, S.W., Roanoke,
VIr~rda, In connect]on wflh the
sider for passage a resolution
approving the issuance by the
City of its general obligation
bond or bonds in an amount
not to exceed $1,250,000 (t~e
"Bonds') for ~e purpose of
fln~;l~lng certain capital expeft-
di~ures in connectkxt w~th Hurt
Pa~ Elementmy School in the
City of Roanoke. Any citizen
~eJnds may appear and be
Given under my hand this 16th
day of August, 1999.
Mmy F. Parker, City Cle~
Roanpke, Virginia
(1233489)
NOTICE OF PUBLIC HEARING ON
PROPOSED BOND FINANCING BY THE CITY OF ROANOKE, VIRGINIA
Notice is hereby given that the Council of the City of Roanoke, Virginia (the "Council")
will hold a public hearing, which may be continued or adjourned, as required under applicable
law, at 7:00 P.M. on September 20, 1999, at the Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia, in connection with the intention of the Council to consider for passage a
resolution approving the issuance by the City of its general obligation bond or bonds in an
amount not to exceed $1,250,000 (the "Bonds") for the purpose of f'mancing certain capital
improvements in connection with Hurt Park Elementary School in the City of Roanoke. Any
citizen interested in the issuance of the Bonds may appear and be heard.
Given under my hand this i 6th day of September, 1999.
Mary F. Parker, City Clerk
Roanoke, Virginia
RKE# 0601324.WPD
C/M: 077826-00031-01