HomeMy WebLinkAboutCouncil Actions 08-16-99TROUT
34424
ROANOKE CITY CO UNCIL
REGULAR SESSION
August 16, 1999
12:lSp. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-Roll Call. (Vice-Mayor Harris was absent and
Council Member Wyatt arrived during the Closed Meeting).
A report of the City Attorney requesting a Closed Meeting to consult with legal
counsel on a matter of probable litigation, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended.
File #83-132
CERTIFICATION OF CLOSED MEETING. (6-0)
The Mayor advised that the Closed Meeting would reconvene at
approximately 1:30 p.m., immediately following the meeting of the Water
Resources Committee.
The Council meeting was declared in recess at 1:00 p.m., to be reconvened
at 2:00 p.m., in the City Council Chamber.
Council reconvened in Closed Meeting at 1:35 p.m., to consult with legal
counsel on a matter of probable litigation, pursuant to Section 2.1-344
(A)(7), Code of Virginia (1950), as amended.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
August 16, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-
Roll Call. (Vice-Mayor Harris was absenO.
The Invocation was delivered by The Reverend Kenneth B. Wright,
Pastor, First Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
3
NOTICE:
0
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, August 19, 1999,
at 7:00 p.m., and on Saturday, August 21, 1999, at 4:00 p.m.
ANNOUNCEMENTS;
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
ACTS OF ACKNOWLEDGMENT:
Recognition of the City of Roanoke's designation as a Community of Promise
with America's Promise -- The Alliance for Youth.
File #80-304
CONSENT AGENDA
(Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY ~ MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
4
C-!
Minutes of the regular meetings of City Council held on Monday, May
3, and Monday, May 17, 1999; the special meetings of Council held on
Monday, May 3, 1999, and Tuesday, May 11, 1999; and meetings of the
Roanoke City Council Personnel Committee held on Tuesday, May 4, 1999,
and Wednesday, May 5, 1999.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication fi.om Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
C-3
A report of the Director of Finance in response to an inquiry by Council
Member Trout with regard to the Public Right-of-Way Use Fee adopted by
City Council on March 1, 1999.
Removed from the Consent Agenda for discussion (See page 6)
C-4 A communication fi.om The Reverend Charles T. Green tendering..hi.s.
resignation as a member of the Fair Housing Board.
RECOMMENDED ACTION: Accept the resignation andreceive and file the
File # 110-178 communication.
C-5 A communication fi.om Harold P. Kyle tendering his resignation as a
member of the Human Services Committee.
RECOMMENDED ACTION: Accept the resignation and receive and file the
File #110-318 communication.
C-6
C-7
C-3
A communication fi.om Rita J. Gliniecki tendering her resignation as a
member at large of the Blue Ridge Community Services Board of Directors.
RECOMMENDED ACTION: Accept the resignation and receive and file the
File #110-335 communication.
Qualification of the following persons:
Frank J. Eastbum as a member of the Cultural Services Committee for
a term ending June 30, 2000;
File #15-110-394
Evelyn F. Board as a member of the Human Services Committee for a
term ending June 30, 2000;
File #15-110-318
Audrey M. Wheaton as a member of the Virginia Western Commurfity
College Board for a term ending June 30, 2003; and
File #15-110-467
Sherman A. Holland as a member of the Roanoke Valley Area
Metropolitan Planning Organization for a term ending June 30, 2002.
File #15-110-326
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
A report of the Director of Finance in response to an inquiry by Council
Member Trout with regard to the Public Right-of-Way Use Fee adopted by
City Council on March 1, 1999.
Received and ~ed.
File 079-262-291-383
HEARING OF CITIZENS UPON. PUBLIC MATTERS:
ae
Request to address Council with regard to issues of unfair and biased
treatment of a citizen who is trying to abide by all rules established by
the government. Eric Minor, Spokesperson. (5 minutes)
Referred to the Acting City Manager for report to Council.
File #5-66
4. PETITIONS AND COMMUNICATIONS:
A communication fi.om the Roanoke City School Board requesting
appropriation of funds for certain school programs; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34424.081699. (6-0)
File #60-467
A communication fi'om the Roanoke City School Board requesting
adoption of a Resolution in support of the issuance of General
Obligation School Bonds in connection with capital improvements and
additions to the Roanoke Valley Governor's School, at an estimated cost
of $3,250,000.00; and a report of the Director of Finance recommending
that Council concur in the request.
Adopted Resolution No. 34425-081699. (6-0)
File 0467
A communication fi.om the Roanoke City School Board requesting
adoption of a Resolution in support of the issuance of General
Obligation School Bonds in connection with capital improvements to
Hurt Park Elementary School, at an estimated cost not to exceed
$1,250,000.00; and a report of the Director of Finance recommending
that Council concur in the request.
Adopted Resolution No. 34426-081699. (6-0)
File//467
A communication from the Honorable Donald S. Caldwell,
Commonwealth's Attorney, recommending acceptance of funds for the
Drug Prosecutor program; and a report of the Acting City Manager
concurring in the recommendation.
Adopted Ordinance No. 3442%081699 and Resolution No. 34428-
081699. (5-0) (Mayor Bowers abstained from voting.)
File #60-76-133
A communication fi'om the Honorable
.?o~n.ma. onwealth'sAttorne r . Don.ald S. Caldwell.
rorteited to the Office ,,c ~ ~_o_nma. end~m, g appropnation of cash asset~
~- ,-~ n. oano~ce t;~ty Commonwealth Attorney;
and a report of the Acting City Manager concurring in the
recommendation.
Adop.ted Ordinance No. 34429-081699.
abstmned from voting.)
File #60-133
(5-0)
(Mayor Bowers
5. REPORTS OF OFFICERS:
a. ACTING CITY MANAGER:
~: None.
ITEM :
~.(a)
A report with regard to the "Greater Gainsboro Area" project.
Action o~ the matter was Deferred until the re ul ·
of Coun g ar meetin
-. oil on Tuesday, Sentemb,~- '~ ,,,,,,, .... g
city Council Chamber. '- ..,,, s~y, at ~:O0 p.m., in the
File #178=414-432=434.511
8
Request of representatives of the Roanoke Neighborhood
Development Corporation, to address Council on the
abovedeseribed matter. Charles Pr/ce, Chairman, Vernice Law,
President, and Lylburn Moore, Board Member, RNDC.
A report with regard to a capital equity contribution and space
rental requests for the Roanoke Neighborhood Development
Corporation.
cConcurred in the recommendatio '
ouneil Member ts..., .... n of the City Manager,
· s~uuson voting no.
File #178-414-432-434.511
A report recommendin exe '
Ci's co . g . cutionofAmendme
~ ntract w~th Whi ,~o,.- ,-,--. _ nt No. 1 to the
engineering and A~:~ t~o,~, wrnson, inc., for
· . ~o mr me Williamson Road
(Jorndor Improvements, and transfer . .
therewith, of funds tn connection
Adopted Ordinance No.
34431-051699. (6-0) 34430-081699 and Resolution No.
File #60-342-405
A report recommend/rig execution of Amendment No. 2 to the
City's contract with Malcolm Pirnie, /ne, for addmonal
engineering services for the Upgrade -- ' ' '
WaterPollufion Control Plant; s,, ana Expansion of the City's
therewith, and transfer of funds in connection
Adopted Ordinance No. 34432-081699 and
34433-051699. (6-0) Resolution No.
File ~60-330-40~.468
A report recommending acceptance of the bid of Mitchell
Distributing Company for the purchase of one new articulated
frame motor grader for the total cost of $125,900.00; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 34434-081699 and
34435'081699. (6.0) Resolution No.
File #60-183-472
9
e
Se
A report recommending an increase in appropriations to Water
Fund accounts to fund and monitor water conservation
expenditures.
Adopted Ordinance No. 34436-081699. (6-0)
File #60-468
A report recommending modification to the current contract
between the Roanoke Valley Society for the Prevention of
Cruelty to Animals and the City for animal impounding services.
Adopted Resolution No. 34437-081699. (6-0)
File #54
A report recommending authorization to submit an application for
funding in the amount of $138,159.00 through the Local Law
Enforcement Block Grant program.
e
10.
Adopted Resolution No. 34438-081699. (6-0)
File #5-236
A report recommending authorization to submit an application to
the Virginia Department of Housing and Community
Development for the Derelict Structures Fund on behalf of, th9
Western Virginia Foundation for the Arts and Sciences, for
rehabilitation of The Shenandoah Hotel located at 128-132
Campbell Avenue, S. E.
Adopted Resolution Nos. 34439-081699 and 34440-081699.
(6-0)
FHe 0236-427
A report recommending appropriation of funds for the Fifth
District Employment and Training Consortium.
Adopted Ordinance No. 34441-081699. (6-0)
File 060-246
l0
11.
12.
13.
14.
A report recommending acceptance of Juvenile Justice and
Delinquency Prevention Title Grant funds from the Department
of Criminal Justice Services for Sanctuary's Aggression
Replacement Training and Education Program; and appropriation
of funds in connection therewith.
Adopted Ordinance No. 34442-081699 and Resolution No.
34443-081699. (6-0)
File 060-236-305
A report recommending endorsement of a grant application made
on behalf of the City to the U. S. Department of Agriculture for
the 1999 Summer Food Service Program; and appropriation of
funds in connection therewith.
Adopted Ordinance No. 34444-081699 and Resolution No.
34445-081699. (6-0)
File 060-236-304-467
A report recommending acceptance of a grant from the Virginia
Department of Juvenile Justice on behalf of the City to continue
coordinated planning and program implementation of the Office
on Youth; and transfer of funds in connection therewith.
Adopted Ordinance No. 34446-081699 and Resolution ~o2
34447-081699. (6-0)
FHe 060-236-304
A report recommending acceptance of grant funds received from
the State Rehabilitative Services Incentive Fund to be provided
to the Blue Ridge Independent Living Center; and appropriation
of funds in connection therewith.
Adopted Ordinance No. 34448-081699. (6-0)
File #60-236-435
6. REPORTS OF COMMITTEES: None,
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
A Resolution providing that the regular meeting of City Council
scheduled to be held on Monday, October 18, 1999, shall be rescheduled
to Wednesday, October 20, 1999.
Adopted Resolution No. 34449-081699. (6.0)
File #132
o
MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
On motion, duly seconded and adopted, Council will hold a Closed
Meeting, pursuant to Section 2.1-344 (A)(1), Code of Virginia
(1950), as amended, to interview candidates for the position of City
Manager.
File #104-132
Dr. Charles G. Fuller, Pastor, First Baptist Church, will retire on
October 3, 1999, after 38 years of service. Council Member Trout
and the City Clerk were requested to recommend a means, of
recognizing the service of Dr. Fuller.
File #80-215
Council Member Swain addressed the problem of Htter throughout
the City and suggested that the support of citizens/business owners
be solicited to pick up trash and cut grass.
File #144-183
Certification of Closed Meeting to consult with legal counsel on a
matter of probable litigation, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended. (6-0)
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10.
OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS: None.
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF CLOSED MEETING. (6-0)
Cynthia S. Bryant was appointed as a member of the Cultural
Services Committee for a term ending June 30, 2000.
File 015-110-394
Michael Brennan was appointed as a member of the
Services Committee for a term ending June 30, 2000.
File #15-110-318
Human
D. Elliott Bayer was appointed as a member of the Board of
Trustees, City of Roanoke Pension Plan, for a term ending June 30,
2002. Council adopted a motion to waive the City residency
requirement.
File #15-110-429
Douglas E. Huffman was appointed as a member of the Board of
Adjustments and Appeals, Building Code, for a term ending
September 30, 2004.
File #15-32-110
Rodney E. Lewis was appointed as a member of the Special Events
Committee for a term ending June 30, 2000.
File 0110-317
It was the consensus of Council that RVTV Channel 3, coverage of
the regular meetings of City Council will not be disrupted.
File #132
The Council .meeting was declared in
at 7:00 p.m., in the ~+-, ,'~ ........ re?ss at 6:25 p.m., to be
'~"~' ~-oullCll Cl~amber. reeonvened
14
R O/INOKE CITY CO UNCIL
REGULAR SESSION
,4 ugust 16, 1999
7:00p. m.
CITY COUNCI£ CH,4MBER
,4 GEND,4 FOR THE COUNCIL
Call to Order -- Roll Call. (Vice-Mayor Harris was absent).
The Invocation was delivered by Mayor David A. Bowers
The P/edge of Allegiance to the Flag of the United States of America
was/ed by Mayor Bowers.
Welcome. Mayor Bowers.
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today' s meeting will be replayed on Channel 3 on Thursday, August 19, 1999,
at 7:00 p.m., and on Saturday, August 21, 1999, at 4:00 p.m.
HEARING OF CITIZENS:
Request to address Council with regard to operation of trains by Norfolk
Southern Railway during peak traffic hours of 3:00 p.m. to 6:00 p.m.
David Lawhom, Spokesperson. (5 minutes)
It was the consensus of Council that the request would be referred
to the Acting City Manager for the purpose of bringing the matter
to the attention of officials of Norfolk Southern Railway. The
Mayor requested that Council be advised of the status of the
Williamson Road Bridge aPproaching downtown Roanoke and the
bridge in southeast Roanoke.
File #66-223
PETITIONS AND COMMUNICATIONS:
Request to appeal a decision of the Architectural Review Board to ~ant
a Certificate of Appropriateness to Adam Cohen representing A & E
Partnership, for construction of a new building at 541 Allison Avenue,
S. W.; and a report of the Architectural Review Board in connection
therewith. Ms. peggy Overton, Spokesperson.
Based upon the evidence (testimony and documents) presented,
Council affirmed the decision of the Architectural Review Board
under date of July 8,1999, and authorized issuance of a Certfficate
of Appropriateness for the construction of a structure to be located
at 541 Allison Avenue, S. W., on the grounds that the proposed
construction is compatible with the H-2 District and enhances those
special visual and spacial qualities that the H-2 District was
established to protect.
File #249
PUBLIC HEARINGS:
Public hearing on the request of Foot'Levelers, Inc., that a portion of the
southern end of Sixth Street N. E., (Wenona Avenue), be permanently
vacated, discontinued and closed. James F. Douthat, Attorney.
Adopted Ordinance No. 34450 on first reading. (5-0) (Council
Member Wyatt was out of the Council Chamber when the vote was
recorded.)
File #514
Public hearing on the request of Mr. and Mrs. Donald F. Lopez that a
0.43 acre tract of land located at 5416 Airport Road, N. W., identified
as Official Tax No. 6640108, be rezoned from RS-3, Residential Single-
Family District, to C-l, Office District. Edward A. Natt, Attorney.
Adopted Ordinance No. 34451 on first reading. (6-0)
File #51
Public hearing on the request of Mr. Edward C. Park, III, and Mr. and
Mrs. Gustavis G. Lovell that a tract of land located on the north side of
Fugate Road, N. E., being the rear 79 feet #fa lot identified as Official
Tax No. 3101007, be rezoned from RM-1, Residential Multi-Family
District, Low Density District, to C-2, General Commercial Dis~ct...
Daniel F. Layman, Jr., Attorney.
Adopted Ordinance No. 34452 on first reading. (6-0)
File 051
l?
O.
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
~. ~ .... **mstrona 619 Hiohland Avenue, S. W., addressed those
is~'~'~e~ tahU~ari~s'e outsid:'of the ro~ltine budget pr. ocess. He advised that the
..... -' .... rovinn fund,no requests outside of the normal budget
promem in apl* ~ ~ . . - ..
process is that decision..s, are .made without consideration pt- other
alternatives and/or priorities, and the fact that large sums of money were
appropriated in the last year outside of the normal budg. e.t process sets a
J __.._=.,.A.~ kinds of difficult decisions that Council has been called
preceoem ~o~ zuo~v .
-- - ~ .... in recent times. He stated that Council will continue to be
upon to auur,:ss .
faced with requests for large sums of money to be provided outside of the
routine budget process and encouraged Council to refer those requests to
a budget committee for report and recommendation, thus establishing a
mechanism to address future funding requests.
Mr. Armstrong commended the Action by Co.u. ncil in affirming the
decision of the Architectural Review Board regarding the property at 541
Allison Avenue, S. W. (Agenda Item B-l), and for respecting the advice of
Council's appointees the Architectural Review Board.
File #60-249
WILLIAM M. HACKWORTH
CITY A'VI'ORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL: ciIyaily @ ci.roanoke.va~us
August16,1999
RECEI~EO
CITY CLERKS OFFICE
R~ 11 P3:33
WILLIAM X PARSONS
STEVEN J. TALEVI
GARY E. TEGENKAMP
ASSISTANT CITY ATFORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for closed meeting
Dear Mayor Bowers and Council Members:
This is to request that City Council convene a closed meeting to consult with legal
counsel on a matter of probable litigation, pursuant to §2.1-344.A.7, Code of Virginia
(1950), as amended.
With kindest personal regards, I am
Sincerely yours,
WMH:f
cc: James D. Ritchie, Acting City Manager
William M. Hackworth
City Attorney
MEMO TO:
FROM:
DATE:
RE:
Mayor David Bowers
Marion Vaughn-Howard
August 16, 1999
America's Promise in Roanoke
ROANOKE HAS BEEN WELCOMED BY AMERICA'S
PROMISE AS AN OFFICIAL LOCAL PARTNER IN THE
NATIONWIDE MOVEMENT.
IN OUR LETTER OF ACCEPTANCE, RECEIVED EARLIER
THIS MONTH, ROANOKE WAS CONGRATULATED FOR
JOINING AMERICA'S PROMISE AS A COMMUNITY OF
PROMISE AND FOR BEING WILLING TO PROVIDE
INDIVIDUAL YOUTH IN NEED WITH ACCESS TO THE
FIVE BASIC PROMISES OF THE INITIATIVE.
THOSE PROMISES ARE:
· MENTOR - We will increase the number of adults
acting as volunteer mentors with youth by 300 by
December 2000.
PROTECT - We will increase the number of children
and youth with access to safe places to recreate and
socialize by 250 by December 2000.
· NURTURE - We will increase the number of children
and youth with access to affordable quality health
care by $00 by December 2000.
· PREPARE - We will increase the number of youth
with access to internships or apprenticeship
opportunities by 150 by December 2000.
· SERVE - We will increase the number of youth
exposed to volunteer opportunities by 300 by
December 2000.
AMERICA'S PROMISE WAS LAUNCHED BY GENERAL
COLIN L. POWELL AT THE HISTORIC PRESIDENT'S
SUMMIT FOR AMERICA'S FUTURE IN PHILADELPHIA
TWO YEARS AGO.
FOR ABOUT A YEAR NOW, A GROUP OF DEDICATED
ROANOKE VALLEY CITIZENS HAS BEEN WORKING TO
DEVELOP AMERICA'S PROMISE IN ROANOKE AND
HAVE PLANNED A SUMMIT FOR LATER THIS YEAR.
THE GROUP CONSISTS OF:
Matt Despard, United Way of Roanoke Valley
Alfred Dowe, First Union
John Dyer, Vitramon Inc.
Judge John Ferguson
Chief Joe Gaskins
Tonya High-Brooks, United Way of Roanoke Valley
Linda Hodges, Carilion
Holly Ireland, Council of Community Services
Cai Johnson, YMCA
Helena Katz, Citizen
Anita Lee, Roanoke Redevelopment and Housing Auth.
Elizabeth Lee, Retired Principal, Patrick Henry
Sheriff George McMillan
Glenn Radcliffe
Lissy Runyon, Roanoke City SchOols
Marjorie Smithey, Citizen
Joylette Stokes, Davenport & Co.
Judge Diane Strickland
Rick Zaharias, Allstate Insurance
Barbara White, Wachovia Corporation.
Students:
Rebecca Cundiff
David Parker
Jamie Payne
Kia Taylor
City Council Liaisons:
Carroll Swain
Linda Wyatt
~RHN t L~ COi"IF'L / YOUl H
15~4~85J1252 P.02
August 4, 1999
Marion Vaughn-Howard
Office on Youth.
Suite 221
541 Luck Avenue, SW
Roanoke, VA 24016
PRO E
TH E Al ~ JANCE FOR YOlrl'H"
AUG 9 199g
OFFICE ON YOUTH
Dear Marion,
Congratulations on becoming a Community of Promise with America's Promise - The Alliance
for Youth! We have received your Community of Promise packet and are pleased to welcome
you aboard aa an official local panner in this nationwide movement.
By joining America's Pmmisc as a Comnmnity of Promise, Roanoke is responding loud and clear
to the challenge issued by General Colin L. Powell at the historic Presidents' Summit for
America's Future in Philadelphia. With this unprecedented effort by your community to provide
individual youth ia need with access to the five basic promises, you ate making your own history.
You now embark with us to achieve a simple vision with a radical mission: to assemble and
expand the diverse efforts serving young l~'Oplc so that all the five basic promises are available to
individual children in communities, where they are known by name. As you know, this will not
happen overnight. Yet step by step, commitment by commitment, new partner by new panner,
and one child at a time, we will succeed.
If you have any questions, exciting news, or updates to pans on please call me, your point of
contact, at !-800-365-0153 ext. 3828. You can stay current on the activities of America's
Promise and Communities of Promise around the nation, and access tools from America's
Promise, by visiting our web site at www.mnerica:mromj.~.orz or by calling 1-800-365-0153.
Also, watch out for our weekly APB - The America's Promise Bulletin sent via fax, and out
quarterly Promise Letter.
As a Community of Promise, you ate entitled to use the Little Red Wagon logo championed by
General Powcll acm.ns the nation. Please call Lisa Pappas at 1-800-365-0153 ~xt. 3844 to receive
the logo and any help in layout or artwork. The Little Red Wagon symbol i~ spreading acm~
America through our media campaign. When communities adopt the tattle Red Wagon logo. it is
easier for us to raise awareness for your efforts. For the local benefit of tying in to our national
identity, we also encourage Communities of Promise to use the "Promise" name in their
campaign or programs, such as "Roanoke's Promise."
Again, Congratulations and thank you for the work you are doing to help keep America's
Promise. Please do not hesitate to call if you have any questions. I look forward to heating from
yo.u!
Sincerely,
Manager
Communities of Promise and State Relations.
TOTgL P.02
AUG-09-1999 14:35 154885-31252 9'?'Z P.02
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 3,1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 3,
1999, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Rule 1, Re~gular Meetin~ls, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, W. Alvin Hudson, Jr. and Mayor David A. Bowers .................. 6.
ABSENT: Vice-Mayor C. Nelson Harris .................................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:25 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Municipal Building South, for a joint session of City
Council and the Roanoke Neighborhood Partnership Steering Committee, with Mayor
Bowers presiding, and the following persons in attendance.
COUNCIL MEMBERS PRESENT: Carroll E. Swain, James O. Trout, William
White, Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr. and Mayor David A.
Bowers .......................................................................................................... 7.
COUNCIL MEMBERS ABSENT: None ....................................................... 0.
ROANOKE NEIGHBORHOOD PARTNERSHIP STEERING COMMITTEES
MEMBERS PRESENT: Stark H. Jones, R. Jean Bevins, Lular R. Lucky, Mark A. Harris,
William E. Skeen, Shirley M. Bethel, Allen T. Wilson, Keith Moore, Alfred T. Dowe, Jr.,
Mark E. Petersen, Barbara N. Duerk, George M. McMillan, S. Elaina Loritts and
Charles W. Hancock, Chairperson.
OTHERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; James D. Grisso, Director of Finance; Mary F.
Parker, City Clerk; Willard N. Claytor, Director, Real Estate Valuation; George C.
Snead, Jr., Director, Public Safety; Mariam A. Stacy, Neighborhood Partnership
Coordinator; Christopher L. Chittum, Neighborhood Planner.
Following lunch, the business session convened at 12:50 p.m.
COUNCIL-ROANOKE NEIGHBORHOOD PARTNERSHIP: The Mayor expressed
appreciation to the Roanoke Neighborhood Partnership Steering Committee for
meeting with Council to share ideas of mutual interest and concern.
Chairman Hancock expressed appreciation for the opportunity to meet with
Council which demonstrates the importance that Council places on the Roanoke
Neighborhood Partnership. He advised that the Steering Committee is a Council
appointed body and serves as advisors to the Partnership staff. He presented a
history of how the Partnership was formed in the late 1970's at a time when the City
knew that government alone could not solve all of Roanoke's problems. He advised
that a community-wide forum was held at the Roanoke Civic Center which was
attended by over 500 persons who expressed their thoughts about what they liked
and what they would change about living in Roanoke; a team of consultants was
hired to complete a neighborhood planning process in four neighborhoods and to
begin to forge a partnership relationship between the City, businesses, non-profit
organizations and neighborhoods and Council appointed a 30 member committee
composed of volunteers from neighborhoods, non-profit agencies, businesses and
government. He stated that today the Partnership consists of 25 neighborhood
organizations, three business associations, 23 Council appointed steering
committee members, committed City staff, business and non-profit agencies and
hundreds of volunteers. He noted that the goals of the Partnership are: to improve
communication between the City and its citizens, to provide assistance to
neighborhood organizations, to provide leadership training and other education to
neighborhood leaders and to serve as an advocate within City Government for
neighborhood interests. He advised that the Partnership supports Council's vision
statement, specifically effective government, participatory government, quality of life
and neighborhood improvements, and also supports Roanoke's Renaissance Vision,
Roanoke's officially adopted comprehensive plan and the Enterprise Strategic Plan.
He further advised that the Partnership has helped the City government to become
responsive to the needs of citizens which results in better decision making,
neighborhoods learn more about how City government works through the
Partnership, and the Partnership fosters a relationship between neighborhoods and
City government that helps the City government to make informed decisions and
enables citizens to have a say in those decisions that affect their daily lives.
2
Mariam Alam Stacy, Roanoke Neighborhood Partnership Coordinator,
presented a review of Partnership programs:
(1) The Mini Grant program has been ongoing since 1981 with over 100
neighborhood-based projects having been funded. These projects
have contributed to the strength of the neighborhoods and their ability
to identify and to solve problems. Annually, the program takes
approximately 100 - 120 hours of staff time to administer, however,
much of the program is administered by volunteers undertaking grant
projects.
(2) Neighborhood Development Grants - Funds are used for larger
projects and awarded only to those neighborhoods with a proven track
record of project management. Nine grant applications were submitted
in 1998-99, two projects were fully funded and two projects were
partially funded, totaling $30,000.00.
(3) Operation Paint Brush provides for painting and minor repairs for
Iow income homeowners in member neighborhoods and since its
inception over 225 houses have been painted as a part of the program.
(4) Eyesores Alert Program allows the Partnership to follow up on
complaints to eliminate eyesores in the community.
(5) Neighborhood planning studies have been prepared in the last three
years in the Belmont and Hurt Park neighborhoods, the Northwest
Neighborhood Environmental Organization and most recently, the
Greater Raleigh Court Neighborhood Plan.
(6) Training programs take place on an ongoing basis which includes
a training and development manual, and working one on one with
individuals, especially newly elected presidents of neighborhood
organizations to develop leadership skills.
Barbara N. Duerk, Past Chair, Roanoke Neighborhood Partnership Steering
Committee, presented information on the subcommittees of the Partnership; viz:
Executive Committee
Communications/Marketing Subcommittee
Community Life Subcommittee
Crime Prevention Subcommittee
Grants Subcommittee
Legislative Subcommittee
3
Long Range Planning Subcommittee
Organization Subcommittee
Training and Development Subcommittee.
Christopher L. Chittum, Neighborhood Planner, presented an update on the
following grant projects:
Landlord Training Program was designed to include informational
brochures, training seminars, and a web page, which program is
currently on hold until sufficient staff is available to carry the project
forward.
Code Enforcement Handbook is a simple guide for citizens regarding
some of the most common code violations that effect quality of life in
Roanoke's communities which includes a definition for the violation, a
brief description of code enforcement, and information on how to report
a violation. The final draft is ready to be laid out and printed.
Two training sessions have been offered to educate neighborhood
leaders on the basics of zoning and development controls in the
community. A neighborhood development team contacts City Planning
staff if it is felt that there will be controversy or confusion about a
zoning development, which allows the City Planning Department to be
proactive to potential problems before the matter is heard by the City
Planning Commission.
Ms. Stacey reviewed other Partnership activities, as follows:
Participation in the Roanoke Renaissance process by addressing
issues ranging from neighborhood and entrance beautification to
infrastructure such as sidewalks and drainage.
An annual delegation is sent to the National Neighborhoods USA
Conference which, in some cases, provides the only opportunity for
many neighborhood leaders to meet leaders from other communities
to discuss similar problems and to research how other communities
have resolved certain issues.
Since 1994, the Partnership has been working with the Police
Department to initiate a Police Liaison Program which is an intensive
policing policy and requires police officers to attend community
policing training. Police officers now attend all neighborhood
meetings.
4
The Partnership staff works with the Citizens Service Center in order to
improve customer service to Roanoke's citizens by focusing on
improved services through re-engineering projects for weed control
and solid waste, and a request for proposals for a citizen survey is
underway.
The Partnership staff works with many City departments and citizen
participation advocates for neighborhood interests, such as the dog
ordinance amendment, solid waste management bulk pickup program,
and parks and recreation master planning process.
Items of discussion during the remainder of the meeting included removal of
dilapidated buildings, the need to upgrade the City's Zoning Ordinance, guidelines
for the Board of Zoning Appeals and the Subdivision Ordinance, abandoned vehicles
and the need to strengthen City Code provisions, amendments to the dog ordinance,
and involvement by the Partnership in the Parks and Recreation Master Plan.
There being no further business, the Mayor declared the meeting in recess at
1:45 p.m., to be reconvened at 2:00 p.m., in the City Council Chamber.
At 2:00 p.m., on Monday, May 3, 1999, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr. and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
5
SCHOOLS: The Mayor announced that on June 30, 1999, there
will be two vacancies on the Roanoke City School Board for terms
commencing July 1, 1999, and ending June 30, 2002; four persons
applied for the two vacancies prior to the deadline on March 10, 1999,
and public interview of the four applicants was held on April 21, 1999.
The Mayor advised that without
following four names would be placed
vacancies:
objection by Council, the
in nomination for the two
Tony J. Brandon
Charles W. Day
Michael W. Ridenhour
Brian J. Wishneff
The following roll call vote was recorded in which Members of
Council cast their votes for two of the above named nominees:
FOR MS. BRANDON: None .................................................. 0.
FOR MR. DAY: Council Members Swain, Trout, White, Wyatt,
Harris, Hudson, and Mayor Bowers ................................................ 7.
FOR MR. RIDENHOUR: Council Members Swain, Wyatt and
Hudson ....................................................................................... 3.
FOR MR. WISHNEFF: Council Members Trout, White, Harris and
Mayor Bowers .............................................................................. 4.
The Mayor declared Charles W. Day and Brian J. Wishneff as
Trustees of the Roanoke City School Board for terms of three years,
each, commencing July 1, 1999, and ending June 30, 2002.
PRESENTATIONS:
CITY SHERIFF: On behalf of the Members of Council, the Mayor
presented a 25 year service award to the Honorable George M.
McMillan, Sheriff.
PROCLAMATIONS-SPORTS ACTIVITIES: The Mayor recognized
the Roanoke Express Hockey Team for a successful hockey season
and presented each player with a "Star City Patch" to be worn on their
uniform.
6
PROCLAMATIONS: The Mayor presented a proclamation
designating May 8, 1999, as Letter Carriers Food Drive Day.
In recognition of the event, Council Members and Council-
Appointed Officers donated canned food item.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-CITY EMPLOYEES: The Mayor presented a
proclamation designating the week of May 3 - 9, 1999, as Public Service
Recognition Week.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-TOURISM: The Mayor presented a
proclamation designating the week of May 2 - 8, 1999, as National
Tourism Week.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-TOURISM: The Mayor presented a
proclamation designating the month of May 1999, as Virginia Heritage
Tourism Weeks.
(For full text, see Proclamation on file in the City Clerk's Office.)
ACTS OF ACKNOWLEDGEMENT-LANDMARKS/HISTORIC
PRESERVATION: Mary Beth Layman, President, Roanoke Valley
Preservation Foundation, presented the Annual Preservation Award for
Governmental Excellence in Preservation to the City of Roanoke for its
continuing support over a period of ten years of the Department of
Historic Resources, Roanoke Regional Preservation Office. Also in
attendance were Dr. John Kern, Director, Roanoke Regional
Preservation Office; and Whitney H. Feldmann, Governmental Relations
Committee, Roanoke Valley Preservation Foundation.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
7
called specific attention to three requests for Executive Session to
discuss a personnel matter, being consideration of the appointment of
a particular person as City Attorney; disposition of publicly held
property, specifically the conveyance of land and a building in the
downtown area; and personnel matters with regard to vacancies on
various authorities, boards, commissions and committees appointed
by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
CITY ATTORNEY-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council convene in Executive Session
to discuss a personnel matter, being consideration of the appointment
of a particular person as City Attorney, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss a personnel matter, being
consideration of the appointment of a particular person as City
Attorney, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as
amended. The motion was seconded by Mr. Swain and adopted by the
following vote:
8
ACTION:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PURCHASE/SALE OF PROPERTY-COUNCIL: A report of the
Acting City Manager requesting that Council convene in Executive
Session to discuss the disposition of publicly held property,
specifically the conveyance of land and a building in the downtown
area, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as
amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Acting
City Manager to convene in Executive Session to discuss the
disposition of publicly held property, specifically the conveyance of
land and a building in the downtown area, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COUNCIL-SCHOOLS: Copy of a communication from Mayor
David A. Bowers addressed to the Mayor of Littleton, Colorado,
expressing sympathy regarding the tragic occurrence at Columbine
High School, was before Council. (Students/teachers were killed and/or
injured by other students.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
9
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, presented a briefing on school safety and security. He
advised that there are 29 schools and four separate programs that
comprise the Roanoke City Public School system, educating 13,600
students daily. He stated that the every day number one priority of the
schools is to provide a safe and orderly environment, and the recent
acts of violence that occurred in Littleton, Colorado (students and
teachers injured and/or killed by other students) has caused everyone
to be aware of how vulnerable we are to acts of violence intruding into
every public facility. He advised that incidents occurred last week at
two high schools and two middle schools and at two of the alterative
education schools which caused the school day to be disrupted as
much as four hours in one situation, however, in each instance, it was
found that the incidents were either rumor or a threat that had no basis,
and order was restored. He presented copy of a letter that was sent
home by students or mailed to the homes of many of the middle and
high school students which is the same document that appeared in a
recent commentary in The Roanoke Times that highlights those actions
that have been taken by the Roanoke City Public Schools to insure
school safety. He advised that a total of nine resource officers have
been placed in the Roanoke City Schools; he commended the Sheriff
for adding two deputy sheriffs and the school system also has its own
school security personnel who have been trained by Roanoke City
police training professionals. He added that a document was mailed to
the home of each student explaining the standards for student behavior
and the school system takes the students through a series of steps to
help them understand their responsibility and parents are asked to be
involved in discussing appropriate and inappropriate behavior with
their children, and parents are encouraged to spend time with their
children and to show a regular presence in the schools. He advised
that in the wake of the Littleton, Colorado, incident, effective today, an
additional school security person has been placed at each of the high
schools, each middle school and high school will be monitored by
randomly using hand held metal detectors two times each week until
the end of the school year, and evacuation procedures have been
reviewed with all principals, representatives of the Police Department,
and emergency medical services staff. He assured Council that the
Roanoke City Schools are safe and orderly.
10
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
CITY EMPLOYEES: M. Don Caldwell, Commonwealth's Attorney,
representing the City Action Team, presented a history of the City
Action Team which was formed in 1995 and is comprised of
representatives of 15 - 25 City departments which focus on problems
that effect the quality of life of citizens of the City of Roanoke and on
those problems that can be addressed over a period of time. He
advised that 1995 activities focused on the adoption of the inoperative
motor vehicle ordinance and since 1996 approximately 4000 vehicles
have been cited under provisions of the ordinance; in 1997, the City
Action Team focused on tire amnesty which was a two day event in
which over 30,000 used tires were collected; in 1998, the City Action
Team addressed Urban Swarm and volunteers collected trash from
alleys and curbsides in each quadrant of the City and, as a result of
their action, over eight and one-half tons of debris was collected from
City alleys and streets. He stated that 1999 was Spring Clean Day and
the Roanoke River and its tributaries were targeted for clean up along
its banks, and 22 tons of trash was collected.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Mr. Caldwell would be received and filed.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
CITY CODE-ANIMALS/INSECTS: The City Manager submitted a
written report advising that documented citizen concern and
complaints about dogs running without a leash, dogs defecating on
public and private property, and dogs disturbing their neighbor's ability
to enjoy their own property have been made to the Animal Control Unit,
the Citizens' Service Center, the City Manager's Office, the Roanoke
Neighborhood Partnership, and other offices responding to citizens'
concerns; in September 1997, representatives from several City
departments began having meetings to define problems and issues
related to dogs; and after several meetings with neighborhood
organizations, the Neighborhood Presidents' Council and various other
11
groups, including the Roanoke Kennel Club, the Star City Canine Club,
and the SPCA, a draft ordinance was prepared in October 1998, which
addressed the many issues pertaining to changes in Chapter 6,
Animals and Fowl, Code of the City of Roanoke, 1979, as amended.
It was further advised that the Animal Control Unit, the Police
Department, and other City offices continue to receive numerous
complaints from citizens regarding public safety and the health and
welfare of citizens pertaining to the inconsistency of the current dog
ordinance; the Code of Virginia has been changed to mandate that
animals must be vaccinated by four months of age instead of six
months; and the animal's gender does not have to be specified on the
certificate.
It was explained that an advertised public meeting was held at
the Jefferson Center, Fitzpatrick Hall, on November 30, 1998, with more
than 70 persons participating; issues in the proposed ordinance
highlighted the following: number of dogs allowed per household in a
residential area, a "leash law," the "fecal cleanup law," and public
nuisance issues; and these and other issues have resulted in agreeable
revisions to the ordinance between the City and its citizens.
The Acting City Manager recommended that the City Code be
amended by adoption of a proposed ordinance to include the following:
"Public nuisance animal" defined. It is a class 3
misdemeanor (up to $500.00 fine) to keep a public
nuisance animal in the City, and the animal may be
impounded. In addition, any person injured or damaged
by a public nuisance animal may seek injunctive relief.
§6-11.
Duty of animal owners to protect other persons, animals
and property from injury or damage resulting from their
animal's behavior is codified. §6-12.
Definition of "docj" is broadened to include hybrids and
crosses. §6-22.
Definition of "to run at larcje or runninq at larch.-'" is
amended so that dogs under voice or hand control will
violate §6-23 prohibiting owners from allowing a dog to
run at large. This is a class 4 misdemeanor (up to $250.00
fine.)
12
Dogs kept on residentially zoned property or property
used for residential purposes are limited to four dogs. {}6-
27.
Owners are required to remove fece~ deposited by their
animals on public property or on private property without
permission. Violation is a class 4 misdemeanor (up to
$250.00 fine.) {}6-29.
Distinction between male and female dogs is abandoned
for purposes of license fees. {}6-42.1(a).
Annual license fees for unsterilized dogs are set at $10.00
(highest permitted by State Code) and $5.00 for sterilized
dogs. {}6-42.1(a).
License fee for commercial kennel-~ is increased in $50.00
increments up to a kennel for 50 dogs. {}6-42.1(a).
Provision is made for three-year dog licensee at
discounted rates - $25.00 unsterilized and $10.00
sterilized. {}6-42.1(b).
Service dogs, guide dogs and hearin._¢l do_~-~ are exempted
from license fees. {}6-42.1(d).
One who becomes the owner of a dog must obtain a
license within 30 days. {}6-43.
Licenses will be required for dogs four months of age or
older (currently 6 months.) {}6-43.
Licenses will no longer state the sex of a dog, but will
state whether sterilized or unsterilized. {}6-45(b).
(For full text, see report on file in the City Clerk's Office.)
Richard Erickson, 2602 Oakland Boulevard, N. W., member of the
Star City Canine Club, advised that certain dogs must be off leash in
order to perform in dog shows and the proposed ordinance addresses
that issue. He stated that the Star City Canine Club supports the
revisions to the ordinance.
13
Patti Campbell, 2337 Carter Road, S. W., officer and member of
the Star City Canine Club, advised that the organization has over 60
members who are committed to training their dogs for fun and
competition through public education of dog owners. She further
advised that the proposed ordinance addresses the three most
frequently heard complaints concerning dog ownership: (1) barking
that disturbs the neighborhood, (2) dogs running at large, and (3)
cleaning up after a dog. She stated that those sections on nuisance
and cleaning up after animals provides citizens, police and the court
system with the means to enforce action against those persons who
ignore their responsibilities as pet owners. She advised that the Star
City Canine Club supports the ordinance, appreciates the opportunity
to participate in the process, and encourages Council's adoption of the
proposed amendments at its next meeting.
Leonetta Litchford, 2548 Villamont Road, Blue Ridge, Virginia,
representing Commonwealth Search and Rescue, advised that the
organization appreciates the special consideration which was given to
search and rescue dogs in the proposed ordinance. She further
advised that search and rescue dogs work by scent, therefor, they must
work and train off leash and the proposed ordinance represents a
balance of fairness to search and rescue dogs who have been
exempted while training and working.
Lee Fitzgerald, 228 Herndon Street, Fincastle, Virginia,
representing the Roanoke Kennel Club, Virginia Federation of Dog
Groups and Greeters (Roanoke Delegate), advised that the organization
supports any and all efforts to encourage reasonable ownership of
companion animals. She further advised that carefully planned animal
control ordinances prevent the types of incidents that result in the
passage of negative laws in an atmosphere of panic and hysteria. She
stated that the major Canine organizations which were included in
preparing the ordinance believe that the four dog limit is a workable
compromise for a reasonable dog owner, and the proposed changes in
the existing nuisance laws will, when enforced, address other
problems.
Mr. Shawn Holbrook, 2050 Maiden Lane, S. W., spoke against the
proposed definition of dogs running at large, specifically that portion
that requires a dog to be under direct physical restraint by a leash,
cage, etc., because a dog under the control of its owner should not
have to be under direct physical restraint. He advised that he sees no
reason to change the ordinance as presently drafted, and requested
that there be no change to the definition of dogs running at large.
14
Kathy Tineglia, 4412 Laurelwood Drive, member of the Roanoke
Kennel Club and the Star City Canine Club, expressed appreciation for
citizen involvement in the process and spoke in favor of the proposed
amendments to the ordinance.
Mr. Harris moved that the report be referred to the Acting City
Attorney for preparation of the proper measure for consideration by
Council at its next regular meeting on Monday, May 17, 1999. The
motion was seconded by Mr. Hudson.
Ms. Wyatt advised that the number of dogs on any one property
should be clarified.
Mr. Swain requested that the size of a lot be taken into
consideration because four dogs on a small lot may not be feasible.
The motion was unanimously adopted.
ITEMS RECOMMENDED FOR ACTION:
BONDS/BOND ISSUES-HIGHER EDUCATION CENTER: The
Acting City Manager submitted a written report advising that in January
1996, the Virginia General Assembly funded a feasibility study to
convert the former headquarters building of the Norfolk and Western
Railway into a training and education center in downtown Roanoke; in
1997, the General Assembly adopted HBl180 establishing the Roanoke
Higher Education Authority to expand access to education offerings in
the Roanoke Valley and to own, construct, and operate the Roanoke
Higher Education Center; in July 1997, Council supported the
establishment of a Higher Education Investment Fund with a pledge of
$2.5 million from City funds to establish the Center in downtown
Roanoke; in December 1997, Norfolk Southern Corporation donated its
former headquarters building to the Roanoke Foundation for
Downtown, Inc., to house the Roanoke Higher Education Center; in
February 1998, the Virginia General Assembly provided $5,379,000.00
to renovate the former Norfolk and Western headquarters building for
the Center and $62,500.00 for operating expenses of the Authority; in
May 1998, Council included $250,000.00 towards the Higher Education
Center Project as part of the fiscal year 1998-99 General Fund budget;
and in July 1998, the Roanoke Higher Education Center Authority went
into effect.
15
It was further advised that in January 1999, Governor Gilmore
included $3.6 million in the State budget to be used to renovate the
Center, and $162,500.00 in operating costs for the Authority which was
approved by the General Assembly; the Roanoke Foundation for
Downtown, Inc., is in the process of donating the building to the
Roanoke Higher Education Center, Inc.; contracts have been awarded
for internal demolition and asbestos abatement in the building, and
renovation bids will be received by the Authority in August 1999, with
construction to begin in September 1999, and the anticipated opening
date for the Center is September 2000; the City is requested to provide
full funding for its $2.5 million investment to renovate the Center; the
City anticipates providing parking and certain public infrastructure
improvements in the public spaces surrounding the Center; and the
Code of Virginia gives localities the authority to issue bonds pursuant
to the Public Finance Act for such suitable public purposes and further
requires that a public hearing be held to receive citizen input on the
issuance.
ACTION:
The Acting City Manager recommended that Council authorize
the City Clerk to advertise a public hearing to be held on June 21, 1999,
for the purpose of receiving public input on the issuance of $2.5 million
in bonds under the Public Finance Act of the Code of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the City Clerk be authorized to advertise a
public hearing for Monday, June 21, 1999, at 7:00 p.m., on the above
matter. The motion was seconded by Mr. Hudson and unanimously
adopted.
John S. Edwards, Chair, Roanoke Higher Education Authority,
expressed appreciation for the City's support of the Higher Education
Center and advised that the $2.5 million from bonds will be added to the
$9 million that the Commonwealth of Virginia has appropriated, $5
million of which has already been received and $3.6 million is hoped to
be received on July 1 which, along with the tax credits, will enable the
former GOB North building to be renovated into a Higher Education
Center. He advised that the process of removing hazardous materials
and demolition work on the structure is moving forward and in
August/September, a full time renovation contractor and a full time
executive director will be hired. He stated that the facility should be
open by the fall season of the year 2000.
16
PURCHASE/SALE OF PROPERTY-ECONOMIC DEVELOPMENT:
The Acting City Manager submitted a written report advising that the
City of Roanoke entered into a performance agreement with Johnson
& Johnson Vision Products (J & J) for property rights acquisition for
improvements to existing Frontage Road, Ferndale Drive and Ordway
Drive, providing access to Johnson & Johnson Vision Products; the
performance agreement requires that the City of Roanoke perform
certain off-site improvements to provide access to the J & J facility to
be completed by July 1, 2000; proposed improvements include
extending Frontage Road so that the J & J site will be accessible from
Peters Creek Road and Hershberger Road; a cul-de-sac will terminate
Ferndale Drive approximately 400' from the intersection of Ferncliff
Drive; and Ordway Drive will be extended to provide access by J & J to
the rear of its manufacturing site.
It was further advised that plans are sufficiently complete to
identify the property rights needed to construct the project; owners of
the various properties from whom property rights are to be obtained
are identified in Attachment B to the report; and authorization is needed
to proceed with title work, appraisals, negotiations with property
owners and document preparation.
The Acting City Manager recommended that he be authorized to
take the appropriate action to acquire all property rights necessary for
the construction of the project, in a form to be approved by the City
Attorney; said property rights may be acquired by negotiation or
eminent domain and include fee simple, permanent easements,
temporary construction easements, right-of-way, licenses or permits,
etc.; and estimated cost of acquisition of said property rights is
$425,000.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34257-050399) AN ORDINANCE providing for the acquisition of
certain interests in property needed by the City for improvements to
Frontage Road, Ferndale Drive and Ordway Drive to provide access to
the Johnson & Johnson Vision Products facility; setting a certain limit
on the acquisition costs of such property rights; providing for the City's
acquisition of such property rights by condemnation, under certain
17
ACTION:
circumstances; authorizing the City to make motion for the award of a
right of entry on the property for the purpose of commencing the
project; all upon certain terms and conditions; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 500.)
Mr. Trout moved the adoption of Ordinance No. 34257-050399.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of March, 1999.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
financial report would be received and filed.
REPORTS OF COMMITTEES:
SIDEWALK/CURB AND GUTTER-BUDGET: Council Member
Carroll E. Swain, Chairperson, Bid Committee, presented a written
report on behalf of the Committee, in connection with bids received by
the City for construction of new concrete sidewalks, entrances and
curb throughout the City, Phase IV; whereupon, he recommended that
Council approve the following actions:
Authorize the City Manager to execute a unit price
contract with H. & S. Construction Company, in the
amount of $588,611.00, and authorize a project
contingency of $60,000.00.
18
ACTION:
Transfer $548,611.00 from the sale of Public Improvement
Bonds - Series 2000 Streets and Sidewalks to an account
to be established by the Director of Finance in the Capital
Projects Fund entitled, "Sidewalk and Curbs Phase IV."
Appropriate $100,000.00 from Transfer to Capital Projects
Fund, Account No. 001-004-9310-9508, to the same
"Sidewalk and Curbs Phase IV" account.
Adopt a resolution declaring the City's intent to reimburse
itself $548,611.00 from the proceeds of the Series 2000
Bonds for New Concrete Sidewalks, Entrances and Curbs;
the maximum principal amount of debt expected to be
issued for the new concrete sidewalks, entrances and
curbs is $548,611.00.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34258-050399) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 502.)
Mr. Swain moved the adoption of Ordinance No. 34258-050399.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ O.
Mr. Swain offered the following emergency ordinance:
(#34259-050399) AN ORDINANCE accepting the bid of H. & S.
Construction Company for the construction of New Concrete
Sidewalks, Entrances, Curb and Gutter, Phase IV, improvements
19
ACTION:
throughout the City, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 503.)
Mr. Swain moved the adoption of Ordinance No. 34259-050399.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Swain offered the following resolution:
(#34260-050399) A RESOLUTION declaring the City's intent to
reimburse itself from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No.
33497-072197, adopted July 21, 1997, for certain expenditures to be
made for construction of New Concrete Sidewalks, Entrances, Curb and
Gutter, Phase IV improvements; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 61, page 504.)
Mr. Swain moved the adoption of Resolution No. 34260-050399.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-STREETS AND ALLEYS: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for construction of asphalt concrete overlays and pavement profiling
of various streets within the City of Roanoke; whereupon, he
recommended that Council approve the following actions:
20
ACTION:
Award a contract to L. H. Sawyer Paving Co., Inc., in the
amount of $1,681,099.60, and establish a contingency, in
the amount of $88,292.40, in a form to be approved by the
City Attorney.
Appropriate $350,000.00 in CMERP funding to Street
Paving, Account No. 001-052-4120-2010.
Reject all other bids received by the City.
A report of the Acting City Manager advising that the 35,510 tons
of asphalt will pave approximately 64 lane miles; the average number
of lane miles paved during this ten-year period is 65 which is greater
than the 57 lane-mile goal each year; and recommending that Council
approve the recommendations of the Bid Committee Report, was before
the body.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34261-050399) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 505.)
Mr. Swain moved the adoption of Ordinance No. 34261-050399.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Swain offered the following emergency ordinance:
(#34262-050399) AN ORDINANCE accepting the bid of L. H.
Sawyer Paving Co., Inc., for paving and profiling of various streets,
upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
21
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 506.)
Mr. Swain moved the adoption of Ordinance No. 34262-050399.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PURCHASE/SALE OF PROPERTY-EASEMENTS-INDUSTRIES-AIR
RIGHTS: Ordinance No. 34248, authorizing execution of an agreement
with InSystems Technologies, Ltd., for the fee simple conveyance of a
portion of City-owned property, as well as an air rights easement
across said property, identified as Official Tax No. 1010310, commonly
known as a vacant lot at the northwest corner of Norfolk Avenue and
First Street, S. W., authorizing conveyance of said rights, upon certain
terms and conditions, for the sum of $11,000.00, upon form approved
by the City Attorney, and upon terms and conditions as set forth in a
report to Council dated April 19, 1999, having previously been before
the Council for its first reading on Monday, April 19, 1999, read and
adopted On its first reading and laid over, was again before the body,
Mr. Harris offering the following for its second reading and final
adoption:
(#34248-050399) AN ORDINANCE authorizing the execution of an
agreement with InSystems Technologies, Ltd., for the fee simple
conveyance of a portion of City-owned property, as well as an air rights
easement across said property, identified by Official Tax Map No.
1010310, commonly known as a vacant lot at the northwest corner of
Norfolk Avenue and First Street, S. W., authorizing conveyance of said
rights upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 61, page 493.)
22
ACTION:
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34248-050399.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
ROANOKE MEMORIAL HOSPITALS-HOSPITALS-AIR RIGHTS:
Ordinance No. 34252, authorizing a lease between the City of Roanoke
and CHS, Inc., for the lease of additional airspace over Crystal Spring
Avenue, S. W., in the City, for a term commencing as soon as all legal
requirements are met and ending May 13, 2058, for a one-time rental
payment of $200.00, to be paid prior to May 13, 1999, and upon certain
other terms and conditions as set out in the lease and incorporated by
reference and the bid of CHS, Inc., having previously been before the
Council for its first reading on Monday, April 19, 1999, read and
adopted on its first reading and laid over, was again before the body,
Mr. Hudson offering the following for its second reading and final
adoption:
(#34252-050399) AN ORDINANCE authorizing a lease between the
City of Roanoke and CHS, Inc., for the lease of additional airspace over
Crystal Spring Avenue, S. W., in the City, for a term commencing as
soon as all legal requirements are met and ending May 13, 2058.
(For full text of Ordinance, see Ordinance Book No. 61, page 494.)
Mr. Hudson moved the adoption of Ordinance No. 34252-050399.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Harris, Hudson and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting.)
ZONING: Ordinance No. 35253, amending certain proffered
conditions for the rezoning of approximately 8.769 acres of land,
located on the west side of Oakland Boulevard, N. W., identified as
23
ACTION:
Official Tax No. 2250105, which conditional rezoning was previously
approved by the Council, pursuant to Ordinance No. 33361 adopted on
May 5, 1997, to reflect the changes in proffered conditions as shown in
the Fifth Amended Petition to Amend Proffers filed in the City Clerk's
Office on April 15, 1999, and as set forth in a report of the City Planning
Commission dated April 19, 1999, and rescinding Ordinance No. 33361,
adopted May 5, 1997, having previously been before the Council for its
first reading on Monday, April 19, 1999, read and adopted on its first
reading and laid over, was again before the body, Mr. Swain offering the
following for its second reading and final adoption:
(#34253-050399) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 225,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 61, page 496.)
Mr. Swain moved the adoption of Ordinance No. 34253-050399.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
STREETS AND ALLEYS: Ordinance No. 34254, permanently
vacating, discontinuing and closing public right-of-way, as follows:
from a point located at the intersection of 13th Street and Edmund
Avenue (an undeveloped street) and proceeding in a northeastern
manner for approximately 730' to the intersection of Edmund Avenue
and Light Street (another undeveloped street), then proceeding in a
southeastern manner for approximately 300' to the intersection of Light
Street and the existing Baldwin Avenue; and from a point located at the
intersection of Baldwin Avenue and said alley, which runs parallel to
Edmund Avenue, and proceeding in a northeastern manner for
approximately 630' to the intersection of Light Street (an undeveloped
street), having previously been before the Council for its first reading
on Monday, April 19, 1999, read and adopted on its first reading and
laid over, was again before the body, Mr. Trout offering the following for
its second reading and final adoption:
24
ACTION:
ACTION:
(#34254-050399) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 61, page 497.)
Mr. Trout moved the adoption of Ordinance No. 34254-050399.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
EASEMENTS: Ordinance No. 34256, authorizing execution of a
deed of easement granting Shenandoah L. P., a drainage easement
across City-owned property located across Forest Park Elementary
School property, identified as Roanoke City Tax No. 2420201, as more
particularly set forth in a report of the Water Resources Committee
dated April 5, 1999, having previously been before the Council for its
first reading on Monday, April 19, 1999, read and adopted on its first
reading and laid over, was again before the body, Ms. Wyatt offering the
following for its second reading and final adoption:
(#34256-050399) AN ORDINANCE authorizing the execution of a
deed of easement granting Shenandoah L.P., a drainage easement
across City-owned property located across the Forest Park Elementary
School property identified by Roanoke City Tax Map No. 2420201, upon
certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 61, page 500.)
Ms. Wyatt moved the adoption of Ordinance No. 34256-050399.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
25
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
HOUSING/AUTHORITY-WATER RESOURCES: At the next Council
meeting on Monday, May 17, 1999, Council Member Swain advised of
his intention to move that the report of the Water Resources Committee
under date of April 5, 1999, in regard to acceptance of a donation and
conveyance of certain property located on McDowell Avenue, N. W., to
the City from the Roanoke Redevelopment and Housing Authority for
construction of a new sign at the intersection of the Historic Gainsboro
area, be taken from the table.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
BUDGET-JUVENILE CORRECTIONAL FACILITIES: Dr. George K.
Bowers, President of the Board, Youth Haven - Sanctuary Education
Foundation, Inc., of the Roanoke Valley, expressed concern in regard
to the proposed funding reduction in the fiscal year 1999-2000 budget
for Youth Haven - Sanctuary.
Inasmuch as local matching funds and State grant funds are
involved, it was the consensus of Council that the matter would be
referred to the Acting City Manager to meet with Dr. Bowers and
provide Council with a follow-up response.
ACTS OF ACKNOWLEDGEMENT: Ms. Evelyn D. Bethel, 35 Patton
Avenue, N. E., appeared before Council as a student member of the
Roanoke Valley Unit of the Virginia State Parliamentarian Association,
and expressed appreciation to the Mayor for addressing the
organization at its 42nd Annual Conference. She read a poem by a
member of the Virginia State Parliamentarian Association in
remembrance of their meeting in the "Star City."
At 4:50 p.m., the Mayor declared the meeting in recess.
At 5:30 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
26
ACTION:
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES' Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ...........................................
NAYS: None ........................................................................ 0.
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP STEERING COMMITTEE: The Mayor advised that there
is a vacancy on the Roanoke Neighborhood Partnership Steering
Committee created by the resignation of Ronald H. Miller, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Mark A. Harris.
There being no further nominations, Mr. Harris was appointed as
a member of the Roanoke Neighborhood Partnership Steering
Committee, for a term ending November 30, 1999, by the following vote:
FOR MR. HARRIS: Council Members Swain, Trout, White, Wyatt,
Harris, Hudson and Mayor Bowers ................................................. 7.
There being no further business, the Mayor declared the meeting adjourned
at 5:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
27
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
May 3, 1999
7:00 p.m.
The Council of the City of Roanoke met in special session on Monday, May 3,
1999, at 7:00 p.m., in the Exhibit Hall at the Roanoke Civic Center, 710 Williamson
Road, N. E., City of Roanoke, Virginia, with Vice-Mayor C. Nelson Harris presiding,
pursuant to Resolution No. 34250-041999, adopted by the Council on Monday,
April 19, 1999.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, W. Alvin Hudson, Jr. and Vice-Mayor C. Nelson Harris ........... 6.
ABSENT: Mayor David A. Bowers ............................................................ 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Johnny Stone,
Pastor, Hill Street Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
BUDGET'TAXES-GRANTS: The Vice-Mayor advised that the purpose of the
Special Meeting was to hold a public hearing to receive comments from citizens
with regard to the 1999-2000 recommended City budget; certain tax rate increases;
and the recommended fiscal year 1999-2000 U. S. Department of Housing and Urban
Development (HUD) Funding Budget.
Notices of advertisement of the public hearings were published in
.The Roanoke Time~ on Wednesday, April 7, 1999, Tuesday, April 20 and Saturday,
April 24; and in the Roanoke Tribune on Thursday, April 8, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
The Vice-Mayor advised that the Acting City Manager has recommended a
balanced fiscal year 1999-2000 General Fund budget totaling $176,413,924.00; and
the recommended budget is anticipated to increase $7,851,990.00, or 4.66 per cent,
over the current fiscal year and includes funding for the following major
expenditures:
Local Support for Schools ($1,218,643.00) . additional funding for
Roanoke City Public Schools.
Employee Compensation ($2,904,869.00). 4.0 per cent of the midpoint,
based on 2.3 per cent increase in the pay plan structure; additional
increase for sworn public safety positions on December 1, 1999.
Residential/Detention Services ($382,200.00). funding has increased
to provide payments to the Roanoke Valley Detention Commission for
City of Roanoke juveniles housed at the Juvenile Detention Center
(JDC) after the Commission assumes operational responsibility; the
JDC budget has been adjusted to reflect nine months of operation by
the City and three months of operation by the Commission; once the
Commission assumes operations, a per diem rate per juvenile will be
charged to Participating localities; this per diem will be paid in place of
operating and personal services costs from the JDC budget; and the
projected net cost is approximately $70,000.00.
Fees for Professional Services - ($380,151.00). funding will increase
primarily as a result of increased revenues from the
Telecommunications Act; these funds are being dedicated to the Street
Paving Program.
Social Services Program Expenditures ($952,727.00) . funding will
increase such programs as Foster Care, Subsidized Adoption, Day Care
Services and Transportation related to Welfare Reform.
Fixed Asset Maintenance ($125,000.00). increased funding will be used
for enhanced maintenance of City facilities.
Chemicals ($45,000.00) . funding will increase to provide additional
chemicals for snow removal.
Printing ($47,652.00) . funding will increase to provide printing
expenses in departments, such as the Office of Billings and Collections
and the Police Department.
2
Demolition ($20,000.00) - funding will increase to provide for demolition
of more unsafe structures.
Recommended Supplemental Budget Requests ($1,380,301.00)
All other City Budget Expenditures have increased $395,447.00.
The Vice-Mayor explained that the adjusted School budget total is
$97,009,414.00 and represents an increase of $4,856,424.00, or 5.27 per cent over
fiscal year 1998-99; the fiscal year 1999-2000 budget continues the present level of
services with minimal cost increases; City staff focuses on delivering quality
services in an efficient manner; and a limited number of new programs or activities
are recommended in the operating budget to be funded with existing general
revenues.
The Vice-Mayor stated that it has been recommended to Council by the Acting
City Manager that the current transient occupancy tax of five per cent of the total
amount paid for room rental be increased to six per cent and the length of stay on
which such tax is imposed be extended from 31 days to 90 days beginning July 1,
1999.
The Vice-Mayor advised that comments of citizens are also invited with regard
to the proposed fiscal year 1999-2000 Annual Update to the HUD Consolidated Plan.
He stated that HUD representatives have informed City staff that Roanoke's new
CDBG and HOME entitlements will total $2,784,000.00, an increase of $61,000.00 over
1998-99 funding; in addition, Roanoke will receive $75,000.00 in Emergency Shelter
Grant Funds to support homeless activities, which funds are being re-instated to the
City of Roanoke after a three year absence. He stated that including the new
entitlements, total funding of $4,091,728.00 is estimated to be available for fiscal
year 1999-2000.
The Vice-Mayor explained that the 1999-2000 Annual Update to the
Consolidated Plan is responsive to the concerns of the citizens of Roanoke and
meets the regulatory requirements of HUD; it provides for housing improvements,
homeless activities, activities for youth, business development, creation of new job
opportunities, human services, the strengthening of our neighborhood
organizations, and adequate administrative oversight for the entire program.
The Vice-Mayor opened the floor for comments and requested that speakers
limit their remarks to three minutes each; whereupon, the following persons
addressed Council:
3
Nancy Spigle, representing Roanoke City Retired Teachers, and a member of
the State Legislative Committee for Retired Teachers, appeared before Council and
advised that current teacher salaries in Roanoke City are now at the national level;
however, salaries of retired teaches and administrators have not kept pace and are
falling below the national level. She further advised that at the 1999 Session of the
Virginia General Assembly, House Bill 1844 was approved which will give every
teacher who has taught at least 15 years in Virginia $2.50 for each teaching year to
be used toward health insurance credit and to be capped at age 75. She stated that
since Roanoke City retired teachers are state and local employees, Roanoke City is
requested to provide $1.00 per year for each teaching year to be capped at 15 years
of service and to be used toward health insurance credit. She added that according
to the Virginia Supplemental Retirement System, only 500 teachers and
administrators in Roanoke City will be eligible for the benefit.
William Carder, 617 South Jefferson Street, advised that the Roanoke Valley
has a great product for tourism and convention business, but even the best product
must be marketed and to that end, Roanoke City falls way behind other cities in
Virginia and other competing cities across the United States. He stated that of the
$730,000.00 budget of the Roanoke Valley Convention and Visitors Bureau, only
$77,000.00 is used for advertising as compared with millions of dollars being spent
by Roanoke's competitors. He advised that the 23 hotels in Roanoke City generate
$28,240,000.00 in sales, but contribute much more in terms of dollars spent to do
business, not to mention the $9 million spent on wages for over 2000 employees. He
further advised that the lodging market in the Roanoke Valley is fiat and has
remained flat for the last 15 years, and fewer people are spending the night in the
Roanoke Valley than compared to 1995. He stated that the hospitality industry in the
City of Roanoke does not want to be taxed, but it does want to be invested in. He
further stated that 90 per cent of the advertising budget of the Patrick Henry Hotel
goes to the Convention and Visitors Bureau and all Roanoke City hotels contribute
$256,000.00 to the Convention and Visitors Bureau. He advised that the hotel
industry proposes that the City of Roanoke invest the one per cent increase in the
transient lodging tax and dedicate the $288,000.00 additional funds to the tourism
market which will give the tourism industry the critical mass it needs to not only
advertise the Roanoke Valley but to allow the advertising fund to grow; viz:
$288,000.00 in year one, $380,000.00 in year two, and $535,000.00 in year three. He
stated that this investment by the City will be a win - win situation for both the
tourism industry and the taxpayers of Roanoke because the tourism industry will
benefit from more travelers and taxpayers will benefit from more incremental growth
revenues that could be used for capital projects such as schools, road
improvements, etc.
4
David Yamada, General Manager, Roanoke Airport Marriott, advised that the
hotel industry does not want to be taxed, but it does support an investment in the
future. He stated that 80 per cent of his current advertising budget goes to
marketing of the Roanoke Valley in various forms, and the Roanoke Airport Marriott
currently contributes 23 per cent of its total tax revenue to the City and, in addition,
supports marketing by the Roanoke Valley Convention and Visitors Bureau and
other local area venues. He stated that if the transient lodging tax is increased,
revenues should be focused toward the ongoing benefit of the area by allowing
those monies to be reinvested in tourism which will lead to additional revenue for
the City.
Ray Rushton, 526 Orange Avenue, N. W., advised that more money should be
spent on promoting tourism for the Roanoke Valley which will cause more people
to visit the area and increase the revenue base. He stated that the average tax
across the United States (state, local and sales tax) on hotel lodging is 9.27 per cent.
Jonathon Carter, 2377 Howard Road, S. W., advised that Roanoke has a
golden opportunity to look at the product that it has to offer to the rest of the United
States; however, Roanoke is one of the cities that contributes the smallest amount
of advertising dollars in the United States, with a lodging industry that provides
more money toward promoting tourism advertising than the City itself. He stated
that the opportunity to become one of the leading cities in tourism advertising in the
Commonwealth of Virginia is presenting itself, the increase in the lodging tax should
be approved, and funds should be reinvested in the tourism industry to provide the
opportunity for the City to grow and for its tax base to increase.
Jerry Green, representing the Clarion Hotel, urged that Council increase the
transient lodging tax and that the additional funds be reinvested into tourism
marketing of the Roanoke Valley which will, in turn, increase the City's tax base.
Sonny Shah, 1927 Franklin Road, S. W., representing Ramada and Howard
Johnson's in Roanoke City urged that the proposed increase in the transient lodging
tax be approved as long as a major portion of the increase is invested in tourism
market advertising for Roanoke City which, in turn, will generate more tax revenue
for the City of Roanoke. He advised that according to the Virginia Tourism
Department, every dollar spent on advertising brings a regional $8.00.
John A. Sabean, Coordinator, Roanoke Regional Housing Network, a coalition
of approximately 30 agencies and organizations concerned about housing issues
in the City of Roanoke, advised that the organization committed itself to
implementing those recommendations contained in the housing section of Roanoke
Renaissance, and, therefore, submitted an application for funds through the
Community Development Block Grant funding process; however, the Housing
5
Network was not funded through CDBG or through the Human Services Committee
funding process. He added that the Regional Housing Network still believes in the
housing section of Roanoke Renaissance and would like to be involved in
implementing objectives; however, without funding, the organization will be unable
to participate. Therefor, on behalf of the Roanoke Regional Housing Network, he
requested funding by the City.
A representative of Ms. Florine Thornhill, President, Northwest Environmental
Organization, read a communication from Ms. Thornhill advising that for fiscal year
1999-2000, the NNEO requested funds in the amount of $45,000.00, to address water
runoff from Lick Run Creek that leads to flooding of basements in the area; however,
the request was denied. She also expressed concern with regard to the condition
of the 900 block of Centre Avenue, N. W.
(For full text, see communication on file in the City Clerk's Office.)
Katherine Hale, Executive Director, West End Center, Inc., advised that the
West End Center is appreciative of receiving $100,000.00 toward the purchase price
of a facility to expand its prevention services and to increase the number of youth
served by the organization; however, the $100,000.00 represents only 20 per cent of
the total project cost of $600,000.00. She stated that the project will be completed
in four years if purchased in 1999, and with the $100,000.00 currently in hand, the
West End Center would have to raise an additional $75,000.00 before the additional
facility can be purchased. She called attention to the competition in the human
services and cultural services categories of the Community Development Block
Grant funding process, thus, many applicants in both categories are denied funding
or given partial funding of requests. She requested that Council review early
intervention needs of Roanoke's youth and find a way to more fully support those
human service agencies that serve children and families. She stated that the West
End Center receives approximately 85 per cent of its funding from private sources
in the community and as the needs of Roanoke's children grow and youth agencies
must expand services, municipal support must be increased along with private
support.
Chris Muse, 617 6th Street, S. W., advised of the importance of tourism to the
Roanoke Valley. He stated that the Roanoke Valley will grow as a result of attracting
those visitors to the area who like what they see and want to live and work in
Roanoke. He advised that in order for people to visit the Roanoke Valley, adequate
funds must be invested in tourism advertising. He stated that if Council would like
to provide a reduction in the real estate tax rate, that is Council's prerogative, but if
persons from outside of the Roanoke Valley are to be taxed, he would request that
the additional money from any increase in the transient lodging tax be reinvested in
tourism advertising through the Roanoke Valley Convention and Visitors Bureau.
6
There being no further business, the Vice-Mayor declared the Special Meeting
adjourned at 7:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Vice-Mayor
7
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
May 3, 1999
7:41 p.m.
The Council of the City of Roanoke met in special session on Monday, May 3,
1999, at 7:41 p.m., in the Exhibit Hall at the Roanoke Civic Center, 710 Williamson
Road, N. E., City of Roanoke, Virginia, with Vice-Mayor C. Nelson Harris presiding,
pursuant to Resolution No. 34250-041999, adopted by the Council on Monday,
April 19, 1999.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, W. Alvin Hudson, Jr. and Vice-Mayor C. Nelson Harris ........... 6.
ABSENT: Mayor David A. Bowers ............................................................1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
BUDGET-TAXES: The Vice-Mayor advised that the purpose of the Special
Meeting is to consider the 1999-2000 Real Property Tax Rate.
The Vice-Mayor further advised that at its Financial Planning Session on
March 20, 1999, Council directed the City Manager to provide a budget submittal
reflecting a reduction in the real estate tax rate of $.01, effective January 1, 2000; the
current real estate tax rate is $1.22 per $100.00 of assessed value; the proposed
reduction will result in a new real estate tax rate of $1.21 per $100.00 of assessed
value; the decrease in the real estate tax rate will result in a revenue reduction of
$191,500.00 in fiscal year 1999-2000 and an additional revenue reduction of
approximately $191,500.00 in fiscal year 2000-2001, totaling $383,000.00.
Notice of advertisement of the public hearing was published in The Roanoke
Times on Tuesday, April 20, 1999.
The Vice-Mayor opened the floor for comments and requested that speakers
limit their remarks to three minutes each.
W. G. Ammen, 4938 Greenway Drive, S. W., appeared before Council in
support of reducing the real estate tax rate by two cents over the next two years. He
advised that he hoped this would be the beginning of an agenda by Council to
reduce the real estate tax rate each year until the City of Roanoke reaches the same
real estate tax rate as the City of Salem ($1.18 per $100.00 of assessed value). He
stated that a competitive real estate tax rate with Roanoke County and the City of
Salem would encourage economic development in the City of Roanoke and
discourage citizens from fleeing to the suburbs. He expressed appreciation for
Council's concern for the average homeowner of Roanoke City.
E. Duane Howard, 508-B Walnut Avenue, S. W., a member of the Southwest
Civic Association, the Fair Housing Board, President-Elect of the Mayors' Committee
for People With Disabilities, and a representative of the Mayor's Committee to the
Parks and Recreation Master Plan Study Committee, advised that the proposed City
budget calls for a one cent reduction in the real estate tax rate which is not in the
best interest of property owners of the City of Roanoke. He stated that a recent
article in The Roanoke Time~ indicates that the City of Roanoke is closely behind
other benchmark cities in its parks and recreation facilities, and the future of the City
and the quality of life for the City of Roanoke may depend on the Parks and
Recreation Master Plan Study. He advised that Roanoke's current inventory of parks
and recreation facilities is 20 or more years behind current standards for
comparable cities; therefore, Roanoke City must not only maintain its current
facilities but expand those facilities and one of the key elements of the master plan
could call for two new multi-purpose recreational facilities to be constructed over
five years. He indicated that Council may be requested to consider a one cent
increase in the real estate tax to act as a funding source for the Parks and
Recreation Master Plan and if the proposed one cent reduction is rejected, two cents
on the real property tax could be earmarked for recommendations contained in the
Parks and Recreation Master Plan. He stated that if the Parks and Recreation Master
Plan is implemented and funded, property owners will enjoy an overall increase in
property values, the City will become a much more appealing location for potential
new business and property owners, and the quality of life of Roanoke's citizens will
be greatly enriched. He urged that Council table the proposed one cent reduction
in the real estate tax and that Council and City officials work with the Manager of the
Department of Parks and Recreation to implement and to fund the Parks and
Recreation Master Plan.
Esther Cirasunda, President, Roanoke Education Association, advised that the
REA is composed of 65 - 70 per cent of the teaching staff in the Roanoke City Public
Schools and educational support Personnel. She stated that the REA is concerned
that Council is proposing a one cent reduction in the real estate tax rate which could
cause a reduction in the amount of funds allocated to the school system. She
advised that although Roanoke City taxpayers will benefit slightly from the proposed
tax decrease, Roanoke's children could benefit far more if the real estate tax rate is
not reduced. She inquired as to the seriousness of the City about raising
educational standards if it cuts educational funding sources. She advised that the
Superintendent of Schools has stated that the lose of revenue for one year as a
2
result of a one cent reduction in the real estate tax rate can be equated to the
following examples: a four per cent across-the-board increase in employee salaries,
or a two per cent scale raise for teachers with more than 21 years of experience, or
seven much needed teaching positions, or the purchase of newly adopted textbooks
in social studies and math in order to meet the new Standards of Learning. She
encouraged the Members of Council to visit the schools and learn more about what
is going on and to talk first hand with those persons who must meet the needs of the
children on a daily basis. She requested that education of Roanoke's students
continue to be a top priority in Roanoke City and advised that the Roanoke
Education Association objects to any action by Council that will reduce funding for
public education in Roanoke City.
William Bestpitch, 381 Washington Avenue, S. W., advised that all citizens
appreciate Council's willingness to provide a real estate tax reduction; however,
they must question if sufficient attention is being paid to Roanoke's future needs.
He further advised that Council has done an excellent job of renovating elementary
and middle schools, but the momentum cannot stop now because the high schools
must also be improved to meet the challenges of the 21st century. In addition, he
stated that Victory Stadium must be renovated or replaced and whatever option is
ultimately chosen will cost millions of additional dollars, not to mention other
improvements needed in the City's parks and recreation facilities. He added that
there is a growing need for community resource centers to serve older residents, a
funding source needs to be identified for this purpose and for other needs under the
current taxing structure, yet a reduction in the City's real property tax rate has been
proposed. He advised that increasing the budget for tourism promotion would bring
more visitors to Roanoke, thereby generating greater revenue from meals and
lodging taxes almost immediately, but instead of taking steps to increase the
number of tourists, an increase in the lodging tax has been proposed. He stated that
a more business like approach to the budget process would be to increase demand
by promoting the product, increase the cost only if justified by declining supply, and
use revenue increases to fund a dividend in the form of a tax cut only after
identifying those funds required for future needs.
Charles Steele, 1830 Carter Road, S. W., proposed that all real property tax
assessments in the City of Roanoke be frozen and when a house is sold, the selling
price could become the assessed value for the structure. Under that scenario, he
stated that there would not be a need for City wide property assessments.
Charles A. Price, 3101 Willow Road, N., W., advised that he will not have
another child in the Roanoke City School System after this year, but he will be a
citizen of Roanoke and he would prefer that his tax dollars be spent on projects or
programs that will continue to improve Roanoke's future. He stated that he was not
in favor of a reduction in the real estate tax rate.
3
There being no further business, the Vice-Mayor declared the Special Meeting
adjourned at 8:00 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
C. Nelson Harris
Vice-Mayor
4
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 4,1999
12:00 p.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of the Roanoke City Council, was called to order on Tuesday, May 4,
1999, at 12:00 noon, in the Emergency Operations Center Conference Room, Room
159, Municipal South, 215 Church Avenue, S. W., City of Roanoke, with Chairman
and Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers .................................................................................. 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
COUNCIL-CITY EMPLOYEES-CITY CLERK-MUNICIPAL AUDITOR-DIRECTOR
OF FINANCE-REAL ESTATE VALUATION: Mr. Trout moved that the City Council
Personnel Committee meet in Executive Session to discuss a personnel matter,
being performance evaluations of certain Council Appointed Officers, pursuant to
Section 2.1-344 (A)(I), Code of Virginia, (1950), as amended. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................................... 7.
NAYS: None ......................................................................................... 0.
At 12:02 p.m., the Mayor declared the meeting in recess.
At 2:05 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, with all Members of the City Council Personnel Committee in
attendance, Mayor Bowers presiding.
COUNCIL: With respect to the Executive Session just concluded, Mr. Harris
moved that each Member of the City Council Personnel Committee certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Personnel Committee. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................................... 7.
NAYS: None ............................................................................................ 0.
There being no further business, the Mayor declared the City Council
Personnel Committee meeting adjourned at 2:07 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
2
PERSONNEL COMMITTEE ............ ROANOKE CITY COUNCIL
May 5, 1999
9:10 a.m.
A meeting of the Roanoke City Council Personnel Committee, composed of
the Members of the Roanoke City Council, was called to order on Wednesday, May 5,
1999, at 9:10 a.m., in the Emergency Operations Center Conference Room, Room
159, Municipal South, 215 Church Avenue, S. W., City of Roanoke, with Vice-Mayor
C. Nelson Harris presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt and Vice-Mayor C. Nelson Harris .......................................... 5.
ABSENT: Mayor David A. Bowers ........................................................... 1.
(Council Member Hudson was out of the Conference Room when the roll was called.)
OFFICERS PRESENT: Mary F. Parker, City Clerk.
COUNCIL-CITY EMPLOYEES-CITY CLERK-MUNICIPAL AUDITOR-DIRECTOR
OF FINANCE-REAL ESTATE VALUATION: Mr. White moved that the City Council
Personnel Committee meet in Executive Session to discuss a personnel matter,
being performance evaluations of certain Council Appointed Officers, pursuant to
Section 2.1-344 (A)(1), Code of Virginia, (1950), as amended. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt and Vice-Mayor Harris--5.
NAYS: None ......................................................................................... 0.
(Mayor Bowers was absent.)
(Council Member Hudson was out of the Conference Room when the vote was
recorded.)
At 9:15 a.m., the Vice-Mayor declared the meeting in recess.
At 9:30 a.m., the meeting reconvened in the Emergency Operations Center
Conference Room, with all Members of the City Council Personnel Committee in
attendance, with the exception of Mayor Bowers, Vice-Mayor Harris presiding.
COUNCIL: With respect to the Executive Session just concluded, Mr. Swain
moved that each Member of the City Council Personnel Committee certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
from open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Personnel Committee. The motion was seconded by Mr. Hudson and
adopted by the following vote:
AYES: Council Members Hudson, Swain, Trout, White, Wyatt and Vice-
Mayor Harris ................................................................................................. 6.
NAYS: None ............................................................................................ 0.
(Mayor Bowers was absent.)
At 9:32 a.m., the Vice-Mayor declared the meeting in recess.
At 1:00 p.m., on May 5, 1999, the meeting of the City Council Personnel
Committee reconvened in the Emergency Operations Center Conference Room, with
all Members of the Personnel Committee in attendance, Mayor Bowers presiding.
COUNCIL-CITY EMPLOYEES-CITY CLERK-MUNICIPAL AUDITOR-DIRECTOR
OF FINANCE-REAL ESTATE VALUATION: Mr. White moved that the City Council
Personnel Committee meet in Executive Session to discuss a personnel matter,
being performance evaluations of certain Council Appointed Officers, pursuant to
Section 2.1-344 (A)(1), Code of Virginia, (1950), as amended. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ................................................................................................ 7.
NAYS: None ......................................................................................... 0.
At 1:05 p.m., the Mayor declared the meeting in recess.
At 3:10 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, with all Members of the City Council Personnel Committee in
attendance, Mayor Bowers presiding.
COUNCIL: With respect to the Executive Session just concluded, Mr. Hudson
moved that each Member of the City Council Personnel Committee certify to the best
of his or her knowledge that: (1) only public business matters lawfully exempted
2
from open meeting requirements under the Virginia Freedom of Information Act; and
(2) only such public business matters as were identified in any motion by which any
Executive Session was convened were heard, discussed or considered by the City
Council Personnel Committee. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White, Wyatt and
Mayor Bowers ................................................................................................ 7.
NAYS: None ............................................................................................ 0.
There being no further business, the Mayor declared the City Council
Personnel Committee meeting adjourned at 3:12 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
3
ROANOKE CITY COUNCIL ...................... SPECIAL MEETING
May 11,1999
1:30 p.m.
The Council of the City of Roanoke met in special session on Tuesday,
May 11, 1999, at 1:30 p.m., in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Section 10,
Meetin~js of Council, of the Roanoke City Charter, and pursuant to Resolution No.
34251-041999, adopted by the Council on Monday, April 19, 1999, with Mayor
David A. Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers .......... 6.
ABSENT: Council Member Linda F. Wyatt ................................................ 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
James D. Grisso, Director of Finance; and Sandra H. Eakin, Deputy City Clerk.
The invocation was delivered by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
BUDGET: The Mayor advised that the purpose of the special
meeting was to adopt the fiscal year 1999-2000 City operating budget
and other related matters, pursuant to Resolution No. 34251-041999,
adopted by the Council at its regular meeting on Monday, April 19,
1999.
BUDGET: The Director of Finance submitted a revised certificate
advising that funds required for the 1999-00 General Fund, Water Fund,
Sewage Treatment Fund, Civic Center Fund, Transportation Fund, City
Information Systems Fund, Materials Control Fund, Management
Services Fund, Fleet Management Fund, Risk Management Fund,
School Fund, and Grant Fund budgets will be available for
appropriation.
(For full text, see revised certificate on file in the City Clerk's Office.)
ACTION:
Without objection by Council, the Mayor advised that the
certificate would be received and filed.
BUDGET-TAXES: An Ordinance amending and reordaining
Section 32-239, Definitions, and Section 32-240, Levied; rate, Code of
the City of Roanoke (1979), as amended, by amending the definition of
"transient" and establishing a new transient occupancy tax rate, was
before Council.
ACTION:
Mr. Harris offered the following emergency ordinance:
(#34263-051199) AN ORDINANCE amending and reordaining §32-
239, Definitions, and §32-240, Levied rate, Code of the City of Roanoke
(1979), as amended, by amending the definition of "transient" and
establishing a new transient occupancy tax rate; providing for an
effective date and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 508.)
Mr. Harris moved the adoption of Ordinance No. 34263-051199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-TAXES-REAL ESTATE VALUATION: An Ordinance
amending and reordaining Section 32-16, Levied; rate, Code of the City
of Roanoke (1979), as amended, to provide for reduction of the real
estate tax rate from $1.22 on every one hundred dollars of fair market
value to $1.21 on every one hundred dollars of fair market value, was
before Council.
Mr. Hudson offered the following emergency ordinance:
(#34264-051199) AN ORDINANCE amending and reordaining §32-
16, Levied; rate, Code of the City of Roanoke (1979), as amended, to
provide for reduction of the real estate tax rate from $1.22 on every one
2
hundred dollars of fair market value to $1.21 on every one hundred
dollars of fair market value; and providing for an emergency and an
effective date.
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 509.)
Mr. Hudson moved the adoption of Ordinance No. 34264-051199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET: An Ordinance adopting the annual General Fund
Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1999, and ending June 30, 2000, in the total amount of
$176,413,924.00, was before Council.
Mr. Swain offered the following emergency ordinance:
(#34265-051199) AN ORDINANCE adopting the annual General
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1999, and ending June 30, 2000; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 510.)
Mr. Swain moved the adoption of Ordinance No. 34265-051199.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
3
ACTION:
BUDGET-WATER RESOURCES: An Ordinance adopting the
annual Water Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1999, and ending June 30, 2000, in the total
amount of $12,517,096.00, was before Council.
Mr. Trout offered the following emergency ordinance:
(#34266-051199) AN ORDINANCE adopting the annual Water
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1999, and ending June 30, 2000; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 514.)
Mr. Trout moved the adoption of Ordinance No. 34266-051199.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
SEWERS AND STORM DRAINS-BUDGET: An Ordinance adopting
the annual Sewage Treatment Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1999, and ending June 30,
2000, in the total amount of $10,190,352.00, was before Council.
Mr. White offered the following emergency ordinance:
(#34267-051199) AN ORDINANCE adopting the annual Sewage
Treatment Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1999, and ending June 30, 2000; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 515.)
Mr. White moved the adoption of Ordinance No. 34267-051199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
4
ACTION:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-ROANOKE CIVIC CENTER: An Ordinance adopting the
annual Civic Center Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1999, and ending June 30, 2000, in the total
amount of $4,019,653.00, was before Council.
Mr. Harris offered the following emergency ordinance:
(#34268-051199) AN ORDINANCE adopting the annual Civic
Center Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1999, and ending June 30, 2000; and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 517.)
Mr. Harris moved the adoption of Ordinance No. 34268-051199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-TRANSPORTATION FUND: An Ordinance adopting the
annual Transportation Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 1999, and ending June 30, 2000, in the
total amount of $2,636,813.00, was before Council.
Mr. Hudson offered the following emergency ordinance:
(#34269-051199) AN ORDINANCE adopting the annual
Transportation Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1999, and ending June 30, 2000; and declaring
the existence of an emergency.
5
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 518.)
Mr. Hudson moved the adoption of Ordinance No. 34269-051199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION'
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-CITY INFORMATION SYSTEMS: An Ordinance adopting
the annual City Information Systems Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1999, and ending June 30,
2000, in the total amount of $3,867,172.00, was before Council.
Mr. Swain offered the following emergency ordinance:
(#34270-051199) AN ORDINANCE adopting the annual City
Information Systems Fund Appropriation of the City of Roanoke for the
fiscal year beginning July 1, 1999, and ending June 30, 2000; and
declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 519.)
Mr. Swain moved the adoption of Ordinance No. 34270-051199.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
GENERAL SERVICES-BUDGET: An Ordinance adopting the
annual Materials Control Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 1999, and ending June 30, 2000, in the
total amount of $130,354.00, was before Council.
6
ACTION:
Mr. Trout offered the following emergency ordinance:
(#34271-051199) AN ORDINANCE adopting the annual Materials
Control Fund Appropriation of the City of Roanoke for the fiscal year
beginning July 1, 1999, and ending June 30, 2000, and declaring the
existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 521.)
Mr. Trout moved the adoption of Ordinance No. 34271-051199.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-MANAGEMENT AND BUDGET: An Ordinance adopting
the annual Management Services Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1999, and ending June 30,
2000, in the total amount of $120,568.00, was before Council.
Mr. White offered the following emergency ordinance:
(#34272-051199) AN ORDINANCE adopting the annual
Management Services Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 1999, and ending June 30, 2000; and
declaring the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 522.)
Mr. White moved the adoption of Ordinance No. 34272-051199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
7
ACTION:
(Council Member Wyatt was absent.)
BUDGET-FLEET MAINTENANCE FUND: An Ordinance adopting
the annual Fleet Management Fund Appropriation of the City of
Roanoke for the fiscal year beginning July 1, 1999, and ending June 30,
2000, in the total amount of $4,816,798.00, was before Council.
Mr. Harris offered the following emergency ordinance:
(#34273-051199) AN ORDINANCE adopting the annual Fleet
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1999, and ending June 30, 2000; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 523.)
Mr. Harris moved the adoption of Ordinance No. 34273-051199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-RISK MANAGEMENT FUND: An Ordinance adopting the
annual Risk Management Fund Appropriation of the City of Roanoke for
the fiscal year beginning July 1, 1999, and ending June 30, 2000, in the
total amount of $6,947,061.00, was before Council.
Mr. Hudson offered the following emergency ordinance:
(#34274-051199) AN ORDINANCE adopting the annual Risk
Management Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1999, and ending June 30, 2000; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 524.)
8
ACTION:
Mr. Hudson moved the adoption of Ordinance No. 34274-051199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-SCHOOLS: An Ordinance adopting the annual School
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1999, and ending June 30, 2000, in the total amount of
$97,009,914.00, was before Council.
Mr. Swain offered the following emergency ordinance:
(#34275-051199) AN ORDINANCE adopting the annual School
Fund Appropriation of the City of Roanoke for the fiscal year beginning
July 1, 1999, and ending June 30, 2000; and declaring the existence of
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 525.)
Mr. Swain moved the adoption of Ordinance No. 34275-051199.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-GRANTS: An Ordinance adopting a portion of the
annual Grant Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1999, and ending June 30, 2000, in the total
amount of $498,637.00, was before Council.
Mr. Trout offered the following emergency ordinance:
ACTION:
(#34276-051199) AN ORDINANCE adopting a portion of the
annual Grant Fund Appropriation of the City of Roanoke for the fiscal
year beginning July 1, 1999, and ending June 30, 2000; and declaring
the existence of an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 527.)
Mr. Trout moved the adoption of Ordinance No. 34276-051199.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
PAY PLAN-BUDGET-CITY EMPLOYEES: An Ordinance to adopt
and establish a Pay Plan for officers and employees of the City effective
July 1, 1999; providing for certain salary adjustments and merit
increases; authorizing annual salary increments for certain officers and
employees for use of private motor vehicles; authorizing annual salary
increments for sworn police officers assigned to the Criminal
Investigation Division; authorizing annual salary increments for certain
members of the Fire-Emergency Medical Services Department who are
certified as Emergency Medical Technicians; authorizing annual salary
increments for certain members of the Fire-Emergency Medical
Services Department who are members of the Regional Hazardous
Materials Response Team; providing for additional compensation for
certain sworn police, fire/emergency medical services employees and
sheriff's deputies; providing for establishment of a police career
enhancement program; repealing Ordinance No. 33827-051198, adopted
May 11, 1998, to the extent of any inconsistency, was before Council.
Mr. White offered the following emergency ordinance:
(#34277-051199) AN ORDINANCE to adopt and establish a Pay
Plan for officers and employees of the City effective July 1, 1999;
providing for certain salary adjustments and merit increases;
authorizing annual salary increments for certain officers and
employees for use of private motor vehicles; authorizing annual salary
increments for sworn police officers assigned to the Criminal
10
ACTION:
Investigation Division; authorizing annual salary increments for certain
members of the Fire-Emergency Medical Services Department who are
certified as Emergency Medical Technicians; authorizing annual salary
increments for certain members of the Fire-Emergency Medical
Services Department who are members of the Regional Hazardous
Materials Response Team; providing for additional compensation for
certain sworn police, fire/emergency medical services employees and
sheriff's deputies; providing for establishment of a police career
enhancement program; repealing Ordinance No. 33827-051198, adopted
May 11, 1998, to the extent of any inconsistency; and providing for an
emergency and effective date.
(For full text of Ordinance, see Ordinance Book No. 61, page 528.)
Mr. White moved the adoption of Ordinance No. 34277-051199.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: None ........................................................................ 0.
(Council Member Hudson abstained from voting and Council Member
Wyatt was absent.)
DIRECTOR OF FINANCE-CITY CLERK-BUDGET-REAL ESTATE
VALUATION-MUNICIPAL AUDITOR: An Ordinance establishing
compensation for the Director of Finance, Director of Real Estate
Valuation, Municipal Auditor and City Clerk for the fiscal year beginning
July 1, 1999, was before Council.
Mr. Harris offered the following emergency ordinance:
(#34278-051199) AN ORDINANCE establishing compensation for
the Director of Finance, Director of Real Estate Valuation, Municipal
Auditor and City Clerk for the fiscal year beginning July 1, 1999; and
providing for an emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 61, page 533.)
11
ACTION:
Mr. Harris moved the adoption of Ordinance No. 34278-051199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-PENSIONS: An Ordinance providing for certain
supplemental benefits under the City of Roanoke Pension Plan to
certain members of such Plan and certain of their surviving spouses,
was before Council.
ACTION:
Mr. Hudson offered the following emergency ordinance:
(#34279-051199) AN ORDINANCE providing for certain
supplemental benefits under the City of Roanoke Pension Plan to
certain members of such Plan and certain of their surviving spouses;
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 534.)
Mr. Hudson moved the adoption of Ordinance No. 34279-051199.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-CITY EMPLOYEES-PENSIONS: A Resolution relating to
payment of a matching contribution of not less than five dollars nor
more than fifteen dollars to the International City Management
Association Retirement Corporation Deferred Compensation Plan on
behalf of any nontemporary employee of the City who makes a
contribution of an equal amount on his or her own behalf to such Plan;
and repealing Resolution No. 33829-051198, was before Council.
12
ACTION:
Mr. Swain offered the following resolution:
(#34280-051199) A RESOLUTION relating to payment of a
matching contribution of not less than five dollars nor more than fifteen
dollars to the International City Management Association Retirement
Corporation Deferred Compensation Plan on behalf of any
nontemporary employee of the City who makes a contribution of an
equal amount on his or her own behalf to such Plan; and repealing
Resolution No. 33829-051198, adopted May 11, 1998.
(For full text of Resolution, see Resolution Book No. 61, page 536.)
Mr. Swain moved the adoption of Resolution No. 34280-051199.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
BUDGET-HOUSING/AUTHORITY-COMMUNITY PLANNING-
GRANTS: The Acting City Manager submitted a written report advising
that the U. S. Department of Housing and Urban Development (HUD)
requires that entitlement localities such as the City of Roanoke submit
a five-year Consolidated Plan, with Annual Updates, in order to receive
Community Development Block Grant, HOME Investment Partnership
funding and Emergency Shelter Grant funding; the City receives annual
CDBG, HOME and ESG grants from HUD based on a formula which
considers age of housing, poverty levels and other "distress" factors;
and the amount of the HUD formula grants is related to the number of
entitlement communities nationwide and to how much the U. S.
Congress appropriates.
The Acting City Manager recommended that he be authorized to
submit an approved 1999-2000 Annual Update to HUD for review and
approval, with funding to be available from the following sources:
13
ACTION:
New HUD Entitlements
Estimated Program Income
Estimated Carry-over
$ 2,859,000.00
907,728.00
345,000.00
Subtotal
$ 4,111,728.00
Estimated Leveraged Funds
$ 24,819,448.00
Total Estimated Budget
$ 28,931,176.00
The City Manager explained that upon receipt of program and
budget approval from HUD, a report detailing the necessary budget
appropriations by program and line item, as well as contracts
necessary to carry out the fiscal year 1999-2000 program, will be
presented to Council for adoption.
Mr. Trout offered the following resolution authorizing the City
Manager to submit an approved Annual Update to the Consolidated
Plan for FY 1999-2000 to the United States Department of Housing and
Urban Development (HUD) for final review and approval, and
authorizing execution of the appropriate documents for acceptance of
such funding.
(#34281-051199) A RESOLUTION authorizing the City Manager to
submit an approved Annual Update to the Consolidated Plan for FY
1999-2000 to the United States Department of Housing and Urban
Development (HUD) for final review and approval, and authorizing the
execution of the appropriate documents for the acceptance of such
funding.
(For full text of Resolution, see Resolution Book No. 61, page 537.)
Mr. Trout moved the adoption of Resolution No. 34281-051199.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
14
There being no further business, the Mayor declared the Special Meeting
adjourned at 2:00 p.m.
APPROVED
ATTEST:
Sandra H. Eakin
Deputy City Clerk
David A. Bowers
Mayor
15
ROANOKE CITY COUNCIL ...................... SPECIAL MEETING
May 11, 1999
2:01 p.m.
The Council of the City of Roanoke met in special session on Tuesday,
May 11, 1999, at 2:01 p.m., in the City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, pursuant to Section 10,
Meetin~js of Council, of the Roanoke City Charter, with Mayor David A. Bowers
presiding.
PRESENT: Council Members James O. Trout, William White, Sr., C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers .......... 6.
ABSENT: Council Member Linda F. Wyatt ................................................ 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
James D. Grisso, Director of Finance; and Sandra H. Eakin, Deputy City Clerk.
The special meeting was called pursuant to the following communication from
the Mayor under date of May 10, 1999, for the purpose of appointing a specific public
officer.
May 10, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to Section 10, Meetings of Council, Roanoke City Charter, I am calling a
Special Meeting of the Council of the City of Roanoke on Tuesday, May 11, 1999,
immediately following the Special Meeting of Council which is scheduled to convene
at 1:30 p.m., in the City Council Chamber, fourth floor, Municipal Building, 215
Church Avenue, S.W. The purpose of the meeting will be to consider the
appointment of a specific public officer.
Best personal regards.
Sincerely,
DAB:MFP:Io
David A. Bowers
Mayor
pc:
James D. Ritchie, Acting City Manager
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director Real Estate Valuation
BUDGET-CITY ATTORNEY: A Resolution electing and appointing
William M. Hackworth as City Attorney for the City of Roanoke, was
before Council.
ACTION:
Mr. Harris offered the following resolution:
(#34282-051199) A RESOLUTION electing and appointing William
M. Hackworth as City Attorney for the City of Roanoke, and ratifying the
terms and conditions of employment as City Attorney offered to
Mr. Hackworth.
(For full text of Resolution, see Resolution Book No. 61, page 538.)
Mr. Harris moved the adoption of Resolution No. 34282-051199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
2
ACTION:
BUDGET-CITY ATTORNEY: An Ordinance establishing
compensation for the City Attorney for the fiscal year beginning July 1,
1999, was before Council.
Mr. Harris offered the following emergency ordinance:
(#34283-051199) AN ORDINANCE establishing compensation for
the City Attorney for the fiscal year beginning July 1, 1999; and
providing for an emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 61, page 540.)
Mr. Harris moved the adoption of Ordinance No. 34283-051199.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Hudson, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was absent.)
There being no further business, the Mayor declared the Special Meeting
adjourned at 2:11 p.m.
APPROVED
ATTEST:
Sandra H. Eakin
Deputy City Clerk
David A. Bowers
Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
May 17, 1999
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday, May 17,
1999, at 12:15 p.m., the regular meeting hour, in the City Council Chamber, fourth
'floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke, with Mayor
David A. Bowers presiding, pursuant to Rule 1, Re~lular Meetincjs, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James O. Trout, Linda F. Wyatt, C. Nelson Harris,
W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A. Bowers ...................... 6.
ABSENT: Council Member William White, Sr.- .......................................... 1.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
Jesse A. Hall, Deputy Director of Finance; and Mary F. Parker, City Clerk.
BUDGET-REFUSE COLLECTION-RECYCLING: William F. Clark, Director,
Public Works, introduced a briefing on amendments to the solid waste ordinance.
He advised that City staff has worked in conjunction with citizens on changes to the
solid waste ordinance which were precipitated by the change to automatic/semi-
automatic refuse collection, a need to better address collection of bulk items/brush,
and to establish reasonable standards for the collection of bulk/brush items. He
stated that no action will be requested of Council at this time.
James A. McClung, Manager, Solid Waste Management, presented a briefing
on the proposed changes and requested that Council take action on the changes at
its June 7, 1999 meeting, with an effective date of August 1, 1999, which will allow
time for distribution of public information to citizens. He advised that neighborhood
groups, associations and individual citizens continually raise issues about
neighborhood cleanliness, lack of enforcement and lack of up to date enforceable
ordinances. He stated that this is the first major recommended change in the solid
waste ordinance since 1982; the process began with a meeting to obtain citizen
input on the bulk items/brush programs at the Roanoke Civic Center and from that
meeting, it was suggested that a cross section of citizen volunteers be appointed to
serve on a committee to review and to recommend changes, if necessary. He
advised that after the bulk brush committee completed its task, a second citizen
committee was appointed to review and develop a policy on automatic-semi
automatic refuse collection service. He explained that once draft ordinances were
completed, sufficient time was allowed for citizens to review recommended changes
and copy of the draft ordinance was placed in libraries, mailed to neighborhood
groups and property owner associations and advertised on RVTV Channel 3. He
presented the following highlights of the proposed changes:
Automatic-semi automatic refuse collection:
All trash collected weekly must be in a City provided container.
No more than two containers will be provided per household. The
second container must be purchased unless eligible for a large family
exemption (six or more persons).
Containers must be removed from the street no later than 7:00 p.m., on
the day of collection.
Containers must be stored behind the building line when not set out for
collection.
Bulk item/bulk brush collection:
Each single family residential household may receive up to four bulk
item or bulk brush collections per year free of change and a fifth and
sixth pickup will be allowed for a fee of $25.00 per collection.
No multi-family units of more than five units are eligible for bulk
item/bulk brush collection.
Material may be set out for collection no earlier than the day prior to the
scheduled collection day.
Citizens may take up to six pick up loads of material to the transfer
station free of charge.
Tires will no longer be collected by City crews and citizens may haul up
to four tires per trip to the transfer station with the six free trips.
Mr. McClung advised that in the Central Business District, no charge will be
imposed for recycled material to be collected in the blue bag program and only
material allowed under the rules of the recycling program may be placed in the blue
bag for collection. He stated that one of the most important issues raised by citizens
2
is enforcement; therefor, the proposed ordinance recommends utilization of
supervisory staff as special conservators of the peace with the authority to charge
a violator on the spot without a warrant in such cases as set forth in the Code of
Virginia.
The following comments/suggestions were offered by Council Members:
The wording in the proposed ordinance that some commercial
accounts "may be" eligible for a container should be changed to "will
be".
The provision that containers should be removed from the curb no later
than 7:00 p.m., on the day of collection is unreasonable, particularly for
those citizens who do not arrive home from work before 7:00 p.m.
Some citizens may not be able to store their container behind the
building line for lack of space or lot conditions, etc.
Recycling may not be as cost effective as it was originally believed and
it may be necessary to review the issue of recycling and consider
certain recycling points for drop off of items by citizens.
It would appear that more than four conservators of the peace to
enforce the new solid waste ordinance would be needed.
What steps will be taken to collect discarded tires and how will the
information be provided to citizens?
Could discarded tires be collected along with recycled material? It was
advised that vehicles used for recycling are not designed to collect
tires.
Bulk items should always be collected on the day that collection has
been scheduled by the City.
Some type of user friendly system of providing general information
with regard to hours of operation of the refuse collection
department/transfer station, costs associated with refuse collection,
and scheduling of pick-ups, etc., is needed.
3
Council Member Wyatt requested a report on the cost effectiveness of the
City's recycling program and the feasibility of using recycling vehicles and
manpower for collection of bulk refuse items. She also requested that the City
Manager review ways of making refuse collection/disposal information more user
friendly for the citizens of Roanoke.
The Acting City Manager advised that during 1999-2000 budget study, Council
requested that City staff place special emphasis on re-engineering efforts and
Barry L. Key, Manager, Office of Management and Budget, has been placed in charge
of that assignment on a City-wide basis. He stated that even though recycling is
important, it is costing the City money and a report providing certain options will be
provided at a later date.
There being no further discussion and without objection by Council, the Mayor
advised that the briefing would be received and filed.
At 1:00 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, May 17, 1999, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager; Diane S.
Akers, Acting Assistant City Manager; William X Parsons, Acting City Attorney;
Jesse A. Hall, Deputy Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Delmar
Jackson, Pastor, Abundant Grace Assembly Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
4
PRESENTATIONS:
UNITED WAY-CITY EMPLOYEES: Robert A. Kulinski, President
and Chief Professional Officer, and Katie S. Rennard, Vice-President,
Campaign, representing United Way of the Roanoke Valley, appeared
before Council and advised that last year the Roanoke Valley United
Way raised $6.4 million which places the organization in the top four to
five communities with approximately the same population. They further
advised that City of Roanoke employees played a large role in the
success of the campaign, and expressed appreciation to Council and
to City employees for their support. It was stated that presentations
will be made at the City Leadership Team meeting on May 27, as
follows:
Eleven Gold Awards based on $110.00 per employee,
Six Silver Awards based on at least $75.00 per employee,
Four Bronze Awards based on at least $55 per employee,
Special recognition will be given to the Sheriff's
Department as the only department of 20 employees or
more with 100 per cent participation and a total giving of
$8,7OO.O0.
Mr. Kulinski advised that City employees provided over
$70,000.00 to the United Way campaign, making the Roanoke City
employee group the 15th largest of all employee groups in terms of
campaign giving in the community. He presented a 1998 participation
award to the City of Roanoke in recognition of per capita giving of
$35.00, 58 per cent participation, and a six per cent increase in giving.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss and consider the appointment of a specific public officer; and
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
5
ACTION:
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
CITY MANAGER: A report of the Acting City Manager requesting
that Council convene in Executive Session to discuss and consider the
appointment of a specific public officer, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Acting
City Manager to convene in Executive Session to discuss and consider
the appointment of a specific public officer, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-FLOOD REDUCTION/CONTROL: A communication
from Mark Petersen tendering his resignation as a member of the Flood
Plain Committee, effective immediately, was before Council.
6
ACTION:
ACTION:
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-LIBRARIES: A communication from Edward F.
Lovell tendering his resignation as a member of the Roanoke City
Public Library Board, effective June 30, 1999, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
CITY ATTORNEY-CITY EMPLOYEES: The following report of
qualification was before Council:
William M. Hackworth as City Attorney for the City of
Roanoke fora term commencing July 6, 1999, and expiring
on September 30, 2000.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
WATER RESOURCES: The Mayor requested that Council be
provided with a briefing on the current status of the water situation at
Carvins Cove and future water conservation measures.
Kit B. Kiser, Director, Utilities and Operations, advised that the
water level at Carvins Cove on May 10, 1999, was 18.5 feet below
spillway level and as of this date, the water level is 18.4 feet below
spillway; the City is under voluntary conservation and when the water
level at Carvins Cove reaches 24 feet, Council will be requested to
impose restrictions; and when the water level reaches 22 feet, Roanoke
City will purchase water from the City of Salem and curtail, to the extent
possible, the sale of bulk water to Roanoke County.
Mr. Kiser referred to a 1979 Agreement with Roanoke County
which provides that the City will sell approximately 2.5 million gallons
of water per day to Roanoke County. He stated that it is possible to cut
back on the sale of some of the water to Roanoke County, particularly
in the southern portion of the County; however, the City must continue
to sell water to Roanoke County to serve those areas generally known
as North Lakes, Summerdean, Petty Akers, and the Hollins area
because no water lines are connected to Roanoke County's Spring
Hollow Reservoir Treatment Plant to serve those areas. He stated that
Roanoke County and the City of Salem have been willing to work with
the City of Roanoke, and the City of Salem, to the extent possible and
if water is available, will sell water to Roanoke City in the range of one
to two million gallons per day at the interconnect point with the City of
Salem in the vicinity of the Veterans Administration Hospital. He
advised that additional information by the Water Resources Committee
in connection with the water conservation plan will be presented to
Council at the June 7, 1999 meeting.
Upon request for clarification, Mr. Kiser advised that the Water
Fund budget includes approximately $8 million for operating and debt
service, the City must match those expenditures with revenue, and the
City is currently receiving approximately $1.5 million from the sale of
water to Roanoke County. He further advised that it is necessary for
the City to receive the revenue from Roanoke County because certain
capital improvements have been undertaken and the City has incurred
debt in order to provide water to all of its customers, including
8
Roanoke County. He stated that if the City did not sell water to
Roanoke County, in the amount of $1.5 million, in order to maintain
current revenue to meet expenses, it would be necessary to increase
water rates to Roanoke City citizens by as much as 20 - 25 per cent.
On behalf of the Members of Council, the Mayor again requested
that citizens of the City of Roanoke join in a ten per cent water
conservation reduction. He further requested that Sunday, May 23,
1999, be declared as a "Day of Prayer for Rain", and encouraged all
churches, synagogues and temples to include a prayer for rain in their
worship service. The Mayor further requested that the City Page of The
Roanoke Times and RVTV Channel 3 provide tips on water
conservation.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$136,661.00 from the 1998-99 Capital Maintenance and
Equipment Replacement Fund for facility maintenance
equipment, grounds service equipment, audiovisual
equipment for Addison, roof replacement, the Addison
Middle School renovation project, and improvements to
Ruffner Middle School and Patrick Henry High School.
$1,384.00 for the 1998-99 Special Education Capacity
Building (Sliver) program to assist the division in
providing direct services and in making systemic change
to improve results for children with disabilities. The
additional funding is provided from the mandatory state
reserve of individuals with Disabilities Education Act
funds, thus the term "sliver." This continuing program
will be reimbursed 100 per cent by Federal funds.
$352,967.00 from the 1997 Capital Bond Issue for
Technology to provide bond funds in the amount of
$350,666.00 and asbestos damage settlement funds in the
amount of $2,301.00 for the purchase of integrated
technology systems at Addison Middle School.
9
ACTION:
$382,275.00 from State Lottery proceeds to be used for
roof replacement at Monterey Elementary School,
replacement of the gym roof at Patrick Henry High School,
and to purchase newly adopted textbooks.
$200,000.00 from State Lottery proceeds to be used for
establishment of a temporary account to finance the short-
term borrowing needs of the capital fund. Interest
expense is being charged to the Capital Fund pending the
receipt of proceeds from City bond issues and State
Literary Loan funds.
$6,500.00 from VPSA Bond Funds for building
improvement, at Huff Lane MicroVillage. The monies
represent the receipt of VPSA Bond and loan subsidy
funds in excess of the budgeted amount of $1,250,000.00.
The additional VPSA Bond Funds will replace $6,500.00 in
1997 City Bond proceeds used for the Huff Lane project.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34284-051799) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 School and School Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 541.)
Mr. Trout moved the adoption of Ordinance No. 34284-051799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
10
ACTION:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting approval of a State Literary Fund loan
application in the amount of $3.25 million for expansion of the Roanoke
Valley Governor's School, was before Council.
It was further advised that additional facility space is required for
science and math instruction to meet increased enrollment and
curriculum needs; and debt service on the loan will be assumed by the
Roanoke Valley Governor's School with the first debt service payment
of $292,500.00 scheduled to occur in fiscal year 2000-2001.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34285-051799) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Roanoke Valley Governor's School and
declaring the City's intent to borrow to fund or reimburse such
expenditures.
(For full text of Resolution, see Resolution Book No. 61, page 543.)
Mr. Trout moved the adoption of Resolution No. 34285-051799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#34286-051799) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for modernizing Roanoke Valley Governor's School.
(For full text of Resolution, see Resolution Book No. 61, page 544.)
Mr. Trout moved the adoption of Resolution No. 34286-051799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
11
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-CITY EMPLOYEES-PERSONNEL LAPSE FUNDS: The
Acting City Manager submitted a written report advising that personnel
lapse is generated due to employee turnover and vacancies in City
departments; and for the current fiscal year 1998-99, salary savings of
$879,325.00 were originally projected as a result of these vacancies.
It was further advised that the total estimated personnel lapse
generated for fiscal year 1998-99 is $1,421,325.00; personnel lapse
generated exceeds the original projection of $879,325.00 by
$542,000.00; a significant portion of Personnel Lapse was generated by
the Police Department and the Fire Department as a result of employee
turnover via retirement; and it is recommended that excess personnel
lapse funds be used as follows:
Solid Waste Management/Refuse - $332,000.00 to cover
solid waste management tipping fees and contract labor
costs associated with Phase II of the automated/semi-
automated residential refuse collection program. A
separate Council report will be presented to take this
action.
Workers' Compensation - $160,000.00 for Workers'
Compensation to cover costs associated with employee
injuries and occupational diseases arising in the course of
and within the scope of employment. A separate Council
report will be presented to take this action.
D-Day Memorial - $50,000.00 for a contribution to the
National D-Day Memorial Foundation. This is the fourth
payment on a pledge of $250,000.00 over five fiscal years.
12
ACTION:
The Acting City Manager recommended that Council authorize
transfer of funding between accounts as listed above.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34287-051799) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 545.)
Mr. Hudson moved the adoption of Ordinance No. 34287-051799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
FESTIVAL IN THE PARK: The Acting City Manager submitted a
written report advising that Roanoke Festival in the Park conducts the
largest annual outdoor event in the City and 1999 will be its 30th year;
the 1996 contract between Festival in the Park and the City has expired;
1999 Festival in the Park is scheduled to begin on May 27, 1999, and
conclude Sunday, June 6, 1999; the proposed contract sets the 1999
maximum City support at $56,100.00; support levels for the second and
third years of the contract are tied to the Consumer Price Index, e.g. if
the Consumer Price Index increases 2.00% between the first and
second years of the contract, the maximum support would also
increase by 2.00% to $57,222.00; and the proposed contract (11.1) is
intended to protect Victory Stadium turf while insuring that every effort
will be made to assure Festival's planned events.
It was further advised that in the event of severe inclement
weather, the City, in consultation with representatives of Festival in the
Park and an independent turf expert, may deem the playing field at
Victory Stadium unsuitable for a large crowd of concert patrons; in
such event, the City will work closely with Festival in the Park to locate
an alternate layout for band concerts either inside or outside Victory
Stadium; if inside the stadium, provisions will be made by Festival in
13
ACTION:
the Park to insure that concert patrons are kept off of the grass playing
field; and prior to May 28, 1999, the City, Festival in the Park, and a
recognized turf expert yet to be selected will work to develop a set of
criteria acceptable to all parties which will be used as parameters for
evaluating the type of severe inclement weather, i. e., rainfall quantity,
duration, and ground conditions which would lead to a declaration that
the playing field is unsuitable for occupancy by concert patrons.
The Acting City Manager recommended that he be authorized to
execute a contract with Festival in the Park, Inc., to be approved as to
form by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34288-051799) A RESOLUTION authorizing the City Manager to
execute an agreement with Roanoke Festival in the Park, Inc., upon
certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 61, page 549.)
Mr. Trout moved the adoption of Resolution No. 34288-051799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ O.
James Haynes, President, Roanoke Festival in the Park,
appeared before Council in support of the agreement.
SEWERS AND STORM DRAINS-BUDGET-WATER RESOURCES:
The Acting City Manager submitted a written report in connection with
Change Order No. 6 to the contract with Danis Environmental
Industries, Inc., for upgrade and expansion of the Water Pollution
Control Plant to 62,000,000 gallons treatment capacity per day, at a total
contract price of $16,690,000.00, with a specified time of 730
consecutive calendar days to complete the work.
14
It was advised that additional items have been identified as part
of the required work and need to be approved for payment; total
amount of Change Order No. 6 is $56,859.00; and Malcolm Pirnie, Inc.,
and Mattern & Craig, Inc., have reviewed and recommended the
changes for payment.
The Acting City Manager recommended that Council take the
following action:
Authorize the Acting City Manager to issue Change Order
No. 6 to the contract with Danis Environmental Industries,
Inc., for upgrade and expansion of the Water Pollution
Control Plant, in the amount of $56,859.00 and no change
in the contract time of completion. The total contract
amount would then be $17,012,512.00, with the completion
date remaining November 5, 1999.
Proportional share to each jurisdiction would be as
follows:
ACTION:
City of Roanoke
County of Roanoke
City of Salem
Botetourt County
Town of Vinton
Total of Change Order No. 4
(37.3%) $21,208.41
(29.2%) 16,602.83
(20.9%) 11,883.53
(7.0%) 3,980.13
(5.6%) 3,184.10
100.0% $56,859.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34289-051799) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 6 to the City's contract with Danis
Environmental Industries, Inc., for the upgrade and expansion of the
Water Pollution Control Plant; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 550.)
Mr. Trout moved the adoption of Ordinance No. 34289-051799.
The motion was seconded by Mr. Harris and adopted by the following
vote:
15
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM
DRAINS-FLOOD REDUCTION/CONTROL: The Acting City Manager
submitted a written report advising that Council approved a report at
its regular meeting on March 1, 1999, pursuant to Ordinance No. 34199-
030199, in connection with the floodplain management acquisition
program; for additional property rights; the following property owners
were included in the original report, however, they each own adjacent,
vacant lots which are eligible for acquisition under the Program, but
only the tax number for the lot with the house was listed for each;
without Council's approval as to each parcel, acquisition cannot be
concluded; and since these property owners have more than one parcel
of land, approval is needed for the additional tax numbers listed below.
1998 Roanoke Regional Mitigation Grant Program (FEMA Approved)
3321506
3231803
McGimsey Family Limited Partnership
Fink, Carl W. & Shirley A.
1998 Roanoke Regional Mitigation Grant Program -Waiting List Properties
(Subject to FEMA Approval)
4210129
3321107
332O8O2 &
3320803
Elbert P. Jennings
Ray E. Lee
Lisa J. Balkom
The Acting City Manager recommended that Council authorize
acquisition, in fee simple, of the parcels identified above, in accordance
with the City's Floodplain Management Policy.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#34290-051799) AN ORDINANCE providing for the acquisition of
additional property rights needed by the City in connection with the
Roanoke Regional Mitigation Grant Program; authorizing the City
Manager, or his designee, to acquire these properties in conformance
with the City of Roanoke Floodplain Management Acquisition Policy;
16
ACTION:
authorizing the City Manager, or his designee, to fix a certain limit on
the consideration to be offered by the City for such properties; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 551.)
Mr. Trout moved the adoption of Ordinance No. 34290-051799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
TRAFFIC-STATE HIGHWAYS-lSTEA: The Acting City Manager
submitted a written report advising that the Transportation Equity Act
for the 21st Century (TEA-21) was signed into Federal law in June,
1998; TEA-21 requires state departments of transportation to set aside
a minimum of ten per cent of the Surface Transportation Program (STP)
allocation each year to be used for "hazard elimination" and
"rail/highway grade crossings"; Council adopted a resolution on
March 16, 1998, requesting that the 18th Street, S. W., railroad grade
crossing project be programmed in the fiscal year 1998-99 Six-Year
Improvement Program by the Virginia Department of Transportation
(Resolution No. 33743-031698) as an approved safety project; and the
railroad grade crossing is located on 18th Street, S. W., between
Campbell and Cleveland Avenues.
It was further advised that VDOT has approved the safety project
application; the project administration agreement has now been
received by the City and requires execution by the City to enable the
project to proceed; another safety project approved by VDOT is the
railroad crossing on Cleveland Avenue, S. W.; however, the project
administration agreement and funding amount have not been
developed by VDOT and will need to be presented to Council at a later
date; the project on 18th Street, S. W., includes the upgrade of flashing
light signals and short-arm gates at an estimated cost of $117,800.00,
with a total City-funded share of $235.60; and the agreement also
provides for an annual cost to the City of $615.00 to reimburse Norfolk
Southern for crossing maintenance.
17
ACTION:
The Acting City Manager recommended that he be authorized to
execute the 18th Street, S. W., railroad grade crossing agreement on
behalf of the City in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34291-051799) A RESOLUTION authorizing the City Manager to
execute an agreement with the Virginia Department of Transportation
for installation of short-arm gates and flashing lights at the railroad
crossing on 18th Street, S. W. (between Campbell and Cleveland
Avenues), in connection with the Surface Transportation Program.
(For full text of Resolution, see Resolution Book No. 61, page 552.)
Mr. Hudson moved the adoption of Resolution No. 34291-051799.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PURCHASE/SALE OF PROPERTY-BUDGET-PARKS AND
RECREATION-CHURCHES: The Acting City Manager submitted a
written report advising that the City has long desired a "gateway" to the
downtown area on Franklin Road; First Baptist Church has agreed to
donate a fountain to the City at an estimated value of $250,000.00; and
funding in the amount of $150,000.00 was identified in the 1997 bond
referendum to develop the proposed park.
It was further advised that five parcels of land along Franklin
Road have been determined to be the best location for the proposed
park, which will be a gateway to the downtown area on Franklin Road;
these parcels of land are identified as Roanoke City Tax Nos. 1020228,
1020229, 1020230, 1020231, and 1020232 and owned by Georges
Enterprises, Inc.; an offer to the property owner in excess of the
assessed value of $84,400.00 has been made; value has been
established at $112,000.00 by an independent appraiser employed by
the City; the City has offered $123,000.00, but the offer has not been
accepted; and an independent appraiser on behalf of the owner has
indicated the value to be $359,500.00.
18
The Acting City Manager recommended that Council take the
following actions:
Authorize the fee simple acquisition of property identified
by Roanoke City Tax Nos. 1020228, 1020229, 1020230,
1020231, and 1020232, with all documents to be in a form
to be approved by the City Attorney. Said property rights,
as specified, may be acquired by negotiation or eminent
domain.
ACTION:
Appropriate $150,000.00 from the sale of Series 2000
Bonds to an account to be established by the Director of
Finance in the Capital Projects Fund entitled, "Franklin
Square Park", to provide funding for title reports,
appraisals, document preparation, recordation costs,
surveys, testing, and acquisition of property rights, etc.
Adopt a resolution declaring the City's intent to reimburse
itself from the proceeds of Series 2000 general obligation
bonds. The maximum principal amount of debt expected
to be issued for the Franklin Square Park Project is
$150,000.00.
Authorize the City Manager or the Assistant City Manager
and the City Clerk to execute and attest, respectively, the
necessary documents, in a form to be approved by the
City Attorney, to acquire the property.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34292-051799) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergencyo
(For full text of Ordinance, see Ordinance Book No. 61, page 553.)
Mr. Trout moved the adoption of Ordinance No. 34292-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
19
ACTION:
AYES: Council Members Trout, White, Hudson, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: Council Members Harris and Wyatt ............................. 2.
Mr. Trout offered the following emergency ordinance:
(#34293-051799) AN ORDINANCE providing for the acquisition of
a fee simple interest in property needed by the City for an entrance way
park to Downtown Roanoke; setting a certain limit on the consideration
to be offered by the City; providing for the City's acquisition of such
property rights by condemnation, under certain circumstances;
authorizing the City to make motion for the award of a right of entry on
the property for the purpose of commencing the project; and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 554.)
Mr. Trout moved the adoption of Ordinance No. 34293-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Hudson, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: Council Members Harris and Wyatt ............................. 2.
Mr. Trout offered the following resolution:
(#34294-051799) A RESOLUTION declaring the City's intent to
reimburse itself from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No.
33497-072197, adopted July 21, 1997, for certain expenditures to be
made for the acquisition of real property for the construction of the
entrance way park to Downtown Roanoke; and providing for an
effective date.
(For full text of Resolution, see Resolution Book No. 61, page 555.)
Mr. Trout moved the adoption of Resolution No. 34294-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
2O
ACTION:
AYES: Council Members Trout, White, Hudson, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: Council Members Harris and Wyatt ............................. 2.
BUDGET-REFUSE COLLECTION-EQUIPMENT: The Acting City
Manager submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has identified the
need to purchase two new fully automated, side loading refuse trucks;
whereupon, the Acting City Manager recommended that Council
authorize the purchase of two new complete refuse trucks consisting
of cab/chassis and refuse bodies from Caroline Environmental
Systems, Inc., for a total cost of $284,682.00; reject all other bids
received by the City; and appropriate $284,682.00 from Fleet
Management Prior Year Retained Earnings to Fleet Management,
Account No. 017-052-2642-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34295-051799) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Fleet Management Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 556.)
Mr. Swain moved the adoption of Ordinance No. 34295-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Swain offered the following resolution:
(#34296-051799) A RESOLUTION accepting the bid of Carolina
Environmental Systems, Inc., for the purchase of two new complete
refuse trucks, upon certain terms and conditions; and rejecting all
other bids made for such item.
21
(For full text of Resolution, see Resolution Book No. 61, page 557.)
ACTION:
Mr. Swain moved the adoption of Resolution No. 34296-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Council Member Wyatt requested figures on annual maintenance
costs associated with refuse collection vehicles which were purchased
as a part of the City's new solid waste disposal program.
The Mayor left the meeting at 3:40 p.m., and the Vice-Mayor
presided over the remainder of the 2:00 p.m. Council meeting.
BUDGET-FDETC: The Acting City Manager submitted a written
report advising that the Fifth District Employment and Training
Consortium (FDETC) administers the Federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District; the FDETC serves
eligible residents in the counties of Alleghany, Botetourt, Craig and
Roanoke, as well as the cities of Clifton Forge, Covington, Roanoke and
Salem; the FDETC serves two primary client populations: dislocated
workers and the economically disadvantaged; the City of Roanoke
serves as grant recipient for FDETC funding; and Council must
appropriate funds for all grants and other monies received.
It was further advised that the Governor's Employment and
Training Department has sent Notices of Award to the FDETC for
programs which include on-the-job training, work experience,
occupational skills training, classroom training, job placement
activities, and remedial education in the following amounts:
Title II - B Summer Youth Employment Program. Notice of
Award - 00-03-01, for $359,661.00. The award will be used
to cover costs associated with the 1999 summer
employment program which will provide remedial
education, academic enrichment, work experience with
payment of wages, training, counseling, and other benefits
for youth.
22
Title II-C - Economically Disadvantaged Youth. Notice of
Award - 00-03-02, for $44,780.00. The award will be used
to cover costs associated with the year-round program
which serves economically disadvantaged youth ages 16
through 21.
It was explained that the State office of the Virginia Employment
Commission has notified the Consortium of approval of an additional
allocation of $25,000.00 to operate the Governor's Regional Project for
fiscal year 1999, which funds will be used to serve dislocated workers.
The Acting City Manager recommended that Council appropriate
funds totaling $429,441.00 and increase the revenue estimate by
$429,441.00 in accounts to be established in the Consortium Fund by
the Director of Finance.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34297-051799) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 558.)
Mr. Trout moved the adoption of Ordinance No. 34297-051799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
CITY CODE-ANIMALS/INSECTS: The Acting City Manager
submitted a written report advising that documented citizen concern
and complaints about dogs running without a leash, dogs defecating
on public and private property, and dogs disturbing their neighbor's
ability to enjoy their property, have been made to the Animal Control
Unit, the Citizens Service Center, the City Manager's Office, the
23
Roanoke Neighborhood Partnership, and other offices responding to
citizens' concerns; in September 1997, representatives from several
City departments began having meetings to define problems and
issues related to dogs; and after several meetings with neighborhood
organizations, the Neighborhood Presidents' Council and various other
groups, including the Roanoke Kennel Club, the Star City Canine Club,
and the SPCA, a draft ordinance was written in October 1998, which
addressed the many issues pertaining to changes in Chapter 6,
Animals and Fowl., Code of the City of Roanoke, 1979.
It was further advised that the Animal Control Unit, the Police
Department, and other City offices continue to receive numerous
complaints from citizens regarding public safety and the health and
welfare of citizens as it pertains to the inconsistency of the current dog
ordinance; the Code of Virginia has been changed to mandate that
animals must be vaccinated by four months of age instead of six
months; and the animal's gender does not have to be specified on the
certificate.
It was explained that an advertised public meeting was held at
the Jefferson Center, Fitzpatrick Hall, on November 30, 1998, with more
than 70 citizens participating; issues in the proposed ordinance
highlighted the following: number of dogs allowed per household in a
residential area, a "leash law," the "fecal cleanup law," and public
nuisance issues; and these issues along with others have resulted in
agreeable revisions to the ordinance between the City and its citizens.
The Acting City Manager recommended that Council amend the
City Code by adoption of the proposed ordinance to include the
following:
"Public nuisance animal" defined, It is a class 3
misdemeanor (up to $500.00 fine) to keep a public
nuisance animal in the City, and the animal may be
impounded. In addition, any person injured or damaged
by a public nuisance animal may seek injunctive relief.
§6-11.
Duty of animal owners to protect other persons, animals
and property from injury or damage resulting from their
animal's behavior is codified. §6-12.
24
Definition of "dog" is broadened to include hybrids and
crosses. §6-22.
Definition of "to run at large or running at large" is
amended so that dogs under voice or hand control will
violate §6-23 prohibiting owners from allowing a dog to
run at large. This is a class 4 misdemeanor (up to $250.00
fine.)
Dogs kept on residentially zoned property or property
used for residential purposes are limited to four dogs. §6-
27.
Owners are required to remove feces deposited by their
animals on public property or on private property without
permission. Violation is a class 4 misdemeanor (up to
$250.00 fine.) §6-29.
Distinction between male and female dogs is abandoned
for purposes of license fees. §6-42.1(a).
Annual license fees for unsterilized dogs are set at $10.00
(highest permitted by State Code) and $5.00 for sterilized
dogs. §6-42.1(a).
License fee for commercial kennels is increased in $50.00
increments up to a kennel for 50 dogs. §6-42.1(a).
Provision is made for three-year dog license-~ at
discounted rates - $25.00 unsterilized and $10.00
sterilized. §6-42.1(b).
Service dogs, guide dogs and hearing dogs are exempted
from license fees. §6-42.1(d).
One who becomes the owner of a dog must obtain a
license within 30 days. §6-43.
Licenses will be required for dogs four months of age or
older (currently 6 months.) §6-43.
Licenses will no longer state the sex of a dog, but will
state whether sterilized or unsterilized. §6-45(b).
25
ACTION:
The Acting City Manager recommended that Council amend
Chapter 6, Code of the City of Roanoke, 1979, as amended, Animals and
Fowl, as above described; and authorize the Director of Finance to
update the City's Fee Compendium accordingly.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
fi rst read i n g:
(#34298) AN ORDINANCE amending Chapter 6, Animals and
Fowl, Code of the City of Roanoke (1979), as amended, by adding new
§§6-11, Public nuisance animal, 6-12, Duty of animal owners, 6-13,
Cleanincj up after animals, and 6-27, Limitations on keepin~j, and
amending §§6-22, Definitions, 6-42.1, Licensinq imposed, 6-43, When
due and payable, and 6-45, Issuance, composition and contents of
license.; the added and amended sections defining "public nuisance
animal" and creating a Class 3 misdemeanor for keeping a public
nuisance animal in the City, prescribing a duty of care for animal
owners, requiring owners to clean up after their animals, limiting to four
the number of dogs kept on residential property, providing new
definitions of "dog", "domestic", "farm" and "to run at large" or
"running at large", and establishing new fees for licenses for dogs and
commercial kennels; and providing for an effective date of July 1, 1999.
(For full text of Ordinance, see Ordinance Book No. 61, page 565.)
The motion was seconded by Ms. Wyatt.
Richard, Erickson, 2602 Oakland Boulevard, N. W., representing
the Star City Canine Club, appeared before Council in support of the
proposed amendments.
Ordinance No. 34298, on its first reading, was adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
26
DIRECTOR OF FINANCE:
BUDGET-HIGHER EDUCATION CENTER-SCHOOLS: The Director
of Finance submitted a written report advising that in 1997, the General
Assembly established the Roanoke Higher Education Authority for the
purpose of expanding access to higher education and workforce
training in the Roanoke Valley by establishing the Roanoke Higher
Education Center with such funds as are appropriate for this purpose;
the Roanoke Higher Education Center is a continuing education and
workforce training project for this region; anticipated opening for the
Center is the Fall of 2000; and in October 1998, the Roanoke Higher
Education Authority applied for funding to help conduct this
assessment from the Fifth Planning District Regional Alliance, and
such funding was provided to the Alliance by the Virginia General
Assembly through the Regional Competitiveness Act.
It was further advised that funds, in the amount of $10,000.00,
have been awarded from the Fifth Planning District Regional Alliance
to partner with the Roanoke Higher Education Authority to complete
this assessment, of which $5,841.00 has been received.
The Director of Finance recommended that Council appropriate
$10,000.00 to Account No. 020-002-8720-2010, Higher Education
Operations and Development, and increase the corresponding revenue
estimate.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34299-051799) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Higher Education Authority Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 561.)
Mr. Trout moved the adoption of Ordinance No. 34299-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
27
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
REPORTS OF COMMITTEES:
PIPE LINES/STORAGE TANKS-WATER RESOURCES: Council
Member Carroll E. Swain, Chairperson, Bid Committee, presented a
written report on behalf of the Committee, in connection with bids
received by the City for exterior and interior painting of the Washington
Heights elevated water tank; whereupon, he recommended that Council
approve the following actions:
Authorize the Acting City Manager to enter into a
contractual agreement, in a form to be approved by the
Acting City Attorney, with J & W Sandblasting of North
Carolina, Inc., for exterior and interior painting of the
Washington Heights Elevated Water Tank, in the amount
of $95,400.00 and 45 consecutive calendar days in
accordance with contract documents as prepared by the
City Engineer's Office.
Reject all other bids received by the City.
The Acting City Manager submitted a written report concurring
in the recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance:
(#34300-051799) AN ORDINANCE accepting the bid for the
exterior and interior painting of Washington Heights Elevated Water
Tank by J & W Sandblasting of North Carolina, Inc., upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 562.)
28
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34300-051799.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
CABLE TELEVISION: Council Member W. Alvin Hudson, Jr., City
Council's Liaison to the Roanoke Valley Regional Cable Television
Committee, presented a written report on behalf of the Committee, in
connection with the City's share of the annual operating budget for
fiscal year 1999-2000 for operation of the regional government and
educational access cable television station - Roanoke Valley Television
(RVTV, Channel 3).
It was advised that the City of Roanoke, the County of Roanoke
and the Town of Vinton jointly operate Roanoke Valley Television
(RVTV) which is located at the Jefferson Center, and currently employs
four full-time staff members; on June 8, 1992, Council approved the
Roanoke Regional Cable Television Committee Agreement, which
requires that the operating budget for RVTV be approved by the
governing bodies of the City, the County and the Town; funding for the
operating budget is shared by the three governments, based on the
proportion of Cox subscribers located in each jurisdiction; the Roanoke
Regional Cable Television Committee approved the RVTV operating
budget for fiscal year 1999-2000 at its meeting in March; and
$226,085.00 is a 14 per cent increase over the current year's budget of
$197,670.00.
It was explained that the Committee's recommended budget of
$226,085.00 is to be shared by each locality, as follows:
29
Locality Number of Cox Percentage of Resulting
Communications Subscribers/ Contribution to
Subscribers as of Share of 1999- Recommended
March 1999 2000 RVTV 1999-2000 RVTV
Budget Budget
City of Roanoke 32,046 56% $126,608.00
County of 22,637 39% $ 88,173.00
Roanoke
Town of Vinton 2,798 5% $11,304.00
TOTAL 57,481 100% $226,085.00
ACTION:
On behalf of the City's representatives to the Roanoke Valley
Cable Television Committee, and as Council's representative, Mr.
Hudson recommended that Council approve the recommended RVTV
budget for fiscal year 1999-2000, in the amount of $226,085.00, with the
City's share totaling $126,608.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34301-051799) A RESOLUTION approving the recommendation
of the Roanoke Valley Regional Cable Television Committee to approve
the annual operating budget for Fiscal Year 1999-2000 for the operation
of the regional government and educational access station-Roanoke
Valley Television (RVTV, Channel 3), and for the City to provide partial
funding.
(For full text of Resolution, see Resolution Book No. 61, page 563.)
Mr. Hudson moved the adoption of Resolution No. 34301-051799.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
3O
UNFINISHED BUSINESS:
ACTION:
PURCHASE/SALE OF PROPERTY-
SIGNSIBILLBOARDSIAWNINGS-HOUSINGIAUTHORITY-
LANDMARKS/HISTORIC PRESERVATION: A report of the Water
Resources Committee with regard to acceptance of a donation and
conveyance of certain property located on McDowell Avenue, N. W., to
the City from the Roanoke Redevelopment and Housing Authority for
construction of a new sign at the entranceway of the Historic
Gainsboro District, having previously been before Council on April 5,
1999, and tabled, Ms. Wyatt moved that the matter be taken from the
table. The motion was seconded by Mr. Swain and adopted.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#34302) AN ORDINANCE authorizing the acceptance of a
donation and conveyance of certain property identified by Roanoke
City Tax No. 2022611, located on McDowell Avenue, N. W., to the City
from the Roanoke Redevelopment and Housing Authority for the
construction of a new sign at the entranceway of Historic Gainsboro
District, authorizing preparation of the appropriate documents, upon
certain terms and conditions.
The motion was seconded by Mr. Trout.
Ms. Helen E. Davis, 35 Patton Avenue, N. E., expressed concern
with regard to the proposed sign, and advised that the Roanoke
Redevelopment and Housing Authority is in the process of constructing
a house on the site. She stated that the proposed sign would be facing
a gravel parking lot across from the Holiday Inn, the area in question is
too small to accommodate a large sign, and since there are differing
opinions by residents and property owners in the Gainsboro area, it is
requested that Council table the matter pending further discussion.
In response to a question by a Member of Council, William F.
Clark, Director of Public Works, advised that a purchase order was
written for the sign in December 1998, the sign is identical to the two
signs on Wells Avenue, one at the intersection of Williamson Road and
the other at the intersection of Gainsboro Road, and the intent was to
provide a duplicate sign at the northern entrance to the neighborhood.
31
Question was raised by a Member of Council as to why the
Housing Authority donated the property to the City but has since
chosen to construct a house on the property; whereupon, Mr. Clark
advised that a former individual who was employed by the Housing
Authority indicated that the Housing Authority had no use for the
property and would donate the property to the City; subsequently,
another employee of the Housing Authority took the position that the
lot was large enough to be subdivided to create a buildable lot on
which the Housing Authority could construct a house and there would
remain sufficient land on which to place the sign, therefor, the Housing
Authority gave the City the residue of the land for the sign, but left a
large enough building lot to construct a new house.
In response to a question by a Council Member, Mr. Clark
advised that the contractor has already incurred approximately
$25,590.00 in supplies and landscaping and if the City cancels the
contract, the City would owe the contractor for all materials that cannot
be reused.
There was discussion in regard to finding a more appropriate
location for the sign in view of the size of the lot along that particular
corridor; whereupon, Mr. Clark stated that he would confer with the
contractor to determine if it is feasible to reduce the size of the sign,
however, since the contractor has already ordered the materials,
particularly the lettering, he may not be able to decrease the size of the
sign.
The Acting City Manager clarified that the ordinance before
Council allows the Roanoke Redevelopment and Housing Authority to
convey a parcel of land to the City and the measure does not require
that the sign be constructed. He assured Council that the City
Administration will review other alternatives, working in conjunction
with the neighborhood.
Ordinance No. 34302 was adopted, on its first reading, by the
following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
32
The Vice-Mayor advised that he supports the ordinance;
however, $39,800.00 is too much to pay for a sign.
* At the Council meeting on Monday, June 7, 1999, a motion was
adopted to table Ordinance No. 34302.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS: None.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
FLEET MAINTENANCE FUND: Council Member Swain referred to
correspondence from the City Administration advising that 13 vehicles
have been removed from the City's vehicular fleet and sold as surplus
items. He inquired as to the amount of funds to be saved as a result of
reducing the City's fleet of vehicles (replacement costs, maintenance
costs, operating costs, etc.).
REFUSE COLLECTION: Council Member Hudson expressed
concern with regard to overgrown grass and lifter on City property on
major thoroughfares, and referred specifically to the vicinity of 10th
Street from Fairfax Avenue to Williamson Road, N. W.
COUNCIL: The Vice-Mayor announced that the Executive Session
to discuss vacancies on various authorities, boards, commission and
committees appointed by Council will be held following the 7:00 p.m.
Council session.
ACTION:
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:25 p.m., the Vice-Mayor declared the meeting in recess.
At 4:40 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
33
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Vice-Mayor Harris ........................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers was absent.)
At 4:42 p.m., the Vice-Mayor declared the meeting in recess until
7:00 p.m.
On Monday, May 17, 1999, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Mayor Bowers
presiding.
PRESENT: Council Members James O. Trout, William White, Sr.,
Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain
and Mayor David A. Bowers .......................................................... 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Acting City Manager;
Diane S. Akers, Acting Assistant City Manager; William X Parsons,
Acting City Attorney; Jesse A. Hall, Deputy Director of Finance; and
Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS:
SCHOOLS-ACTS OF ACKNOWLEDGEMENT: The Mayor
recognized the Forensics and Debate Teams from Patrick Henry and
William Fleming High Schools. He advised that over the years Council
34
has recognized participants in various athletic programs, but this
marks the first occasion that Council has recognized students from the
public speaking/debate arena.
Prior to the Council meeting, students were honored at a
reception which was held in the Emergency Operations Center
Conference Room, attended by Council Members, students, parents,
City and School officials.
On behalf of Council, the Mayor presented each student with a
Certificate of Recognition and a Roanoke lapel pin.
Mary Hidey, a student at William Fleming High School, who
placed second in regional competition for a dramatic interpretation,
presented a brief scene from the play, "Our Town".
Bobby Holt, a student from Patrick Henry High School, state
winner in the Lincoln Douglas competition, presented his case
affirming the resolution that human genetic engineering is morally
justified.
HEARING OF CITIZENS:
PARKS AND RECREATION-GREENWAY SYSTEM: The Mayor
presented iris tiles representing the official Roanoke City flower to the
following persons who participated in development of the Star Trail on
Mill Mountain: Betty Field, Dick Clark, Bill Gorge, Peggy and Lyndell
Bryant, Malcolm and Jimmy Black, Ed Shively, Eddie Baldwin, Mac
McDaniel, Wendell Boitnottt, Linda King and Bill Dandridge.
PUBLIC HEARINGS:
COMMUNITY PLANNING-NEIGHBORHOOD ORGANIZATIONS:
Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for
Monday, May 17, 1999, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of the City of Roanoke that the City's
Comprehensive Development Plan for Roanoke, an element of Roanoke
Vision, be amended to include the Greater Raleigh Court Neighborhood
Plan as an element of said Plan, the matter was before the body.
35
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 29, 1999, and Thursday, May 6,
1999, and in the Roanoke Tribune on Thursday, May 6, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission transmitting the
Neighborhood Plan for Greater Raleigh Court for consideration and
adoption as an element of Roanoke Vision, Comprehensive
Development Plan for Roanoke, Virginia 1985 - 2005, was before
Council.
The Planning Commission advised that the Neighborhood Plan
accurately reflects issues and goals in the neighborhood and
establishes effective ways to address those goals and issues through
action strategies set out in the report; and the plan was developed in
a series of five workshops with heavy emphasis on neighborhood
involvement and input.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34303-051799) A RESOLUTION endorsing the Greater Raleigh
Court Neighborhood Plan, and amending the City's Official
Comprehensive Development Plan for Roanoke, an element of Roanoke
Vision. to include such Plan.
(For full text of Resolution, see Resolution Book No. 61, page 564.)
ACTION:
Mr. Harris moved the adoption of Resolution No. 34303-051799.
The motion was seconded by Mr. Hudson.
The Mayor called attention to correspondence from the
Williamson Road Action Forum endorsing the Raleigh Court
Neighborhood Plan.
The Mayor inquired if there were persons present who would like
to address Council regarding the matter.
Robert Turcotte, 1890 Arlington Road, S. W., presented slides
providing a brief tour of the Raleigh Court neighborhood. He advised
that in the area of public service, there is a post office, a library and a
36
fire station; in the area of amenities, there are Lakewood Park, the
Greater Raleigh Court Civic League is located in the former library on
Memorial Avenue, and Evergreen Cemetery; in the area of schools,
there is Virginia Heights, Wasena and Raleigh Court Elementary
Schools, Woodrow Wilson Middle School, and Patrick Henry High
School which shares its 99 acre campus with the Governor's School;
there are ten churches representing various faiths; there is a
commercial business district consisting of a movie theater, a bank,
pharmacies, dentists, a furniture store, a natural food store,
restaurants, service stations, and grocery shopping; there is an array
of housing styles and sizes from small to mid size to very large to
historic, with apartment living being an integral part of the
neighborhood, Raleigh Court Health Care Center, and the Arden Court
development. He advised that one challenge facing the neighborhood
is the importance of maintaining architectural integrity inside the
neighborhood when converting a home to multi family, and with
increased density comes challenges such as parking and building
structures that no longer fit inside the neighborhood. He stated that
business properties are an asset to the community, but sometimes
those properties involve issues such as trash collection and loitering;
and the abandoned motor vehicle ordinance has brought some
improvements to the neighborhood but eyesores continue to exist
including open air storage.
Ms. Brenda McDaniel, 2037 Carter Road, S. W., expressed
appreciation to the City for providing the resources to prepare the
Raleigh Court Neighborhood Plan. She advised that the plan grew out
of a concern of the neighborhood regarding the proliferation of multi-
family housing, because in the last 20 years, the number of single
family houses converted to multi-family uses has increased alarmingly,
the percentage of owner occupied units declined from 71 per cent in
1980 to 56 per cent in 1990, and the number of rental occupied units
rose from 29 per cent to 44 per cent. She further advised that the
neighborhood plan alone does not remedy the situation, but provides
the foundation from which the neighborhood can work to return to a
healthy balance between single family owner occupied homes and
rental units. She stated that the plan provides the basis for preserving
Greater Raleigh Court and serves as a model in helping to preserve
other older neighborhoods in the City. She requested that Council
approve the Greater Raleigh Court Neighborhood Plan.
37
Dr. Tony Stavola, 1836 Greenwood Road, S. W., called attention
to changes occurring in the Raleigh Court neighborhood regarding
housing patterns, loss of single family homes, increased conversion to
multi-family units, and problems associated with an increase in traffic,
crime, etc. He stated that Raleigh Court residents have worked with
City staff, members of the City Planning Commission, and
neighborhood representatives to develop goals for the future of Raleigh
Court and for the City as a whole in conjunction with the Roanoke
Vision Plan. He advised that other neighborhoods in the City are
watching Raleigh Court and they are watching City Council to see what
action Council takes with regard to the proposed neighborhood plan for
Raleigh Court and it is hoped that other neighborhoods follow in the
path of Raleigh Court. He stated that the issue facing Council now and
in the future is whether the City of Roanoke wants to preserve and
strengthen a middle class home owning base of people in this City; the
population of Raleigh Court has declined over a ten year period faster
than the population of Roanoke City as a whole; and changes in
housing patterns have occurred faster than in the City as a whole;
therefore, Raleigh Court is facing many of the same problems that other
neighborhoods are facing. He added that the increased conversion of
older single family homes to multi-family uses has caused problems
with parking, property maintenance, and an increase in the transient
population, which are the same problems facing all inner city
neighborhoods, and Raleigh Court has been working with the City
toward amendments to the Zoning Ordinance, not just for Raleigh Court
but for Roanoke City as a whole, to preserve the single family character
of Roanoke's neighborhoods. He requested that Council adopt the
proposed neighborhood plan for Raleigh Court.
William Skeen, 1938 Avon Road S. W., advised that as former
Chair of the Roanoke Neighborhood Partnership, Raleigh Court was
one of the first members in the Neighborhood Partnership, the
neighborhood has enjoyed many successes, and it is hoped that
Council sees the neighborhood plan as a step in the right direction. He
further advised that he has lived in Raleigh Court for four years and
Raleigh Court is no different from any other neighborhood represented
in the Neighborhood Partnership composed of numerous homes that
are landlord owned with renters moving in and out on a daily basis
which bring challenges to the neighborhood. He requested Council's
approval of the Neighborhood Plan because what is good for Raleigh
Court is also good for the City of Roanoke as a whole.
38
Matt Despard, 1934 Avon Road, S. W., advised that he has been
a resident of Roanoke City and Raleigh Court for five months. He
stated that having observed other cities that have from the core
outward deteriorated over the course of years, he sees Roanoke at a
crossroads with an opportunity to avoid the deterioration experienced
by other cities. He advised that one of the reasons Roanoke is such a
great place to live is because of the unique partnership that exists with
citizens, and requested that Council adopt the Greater Raleigh Court
Neighborhood Plan.
Ordinance No. 34303-051799 was adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 17, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of James L.
Walker that property located at 1805 Orange Avenue, N. W., Official Tax
No. 2321415, be rezoned from C-2, General Commercial District, to C-1,
Office District, subject to certain conditions proffered by the petitioner,
the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 29, 1999, and Thursday, May 6,
1999, and in the Roanoke Tribune on Thursday, May 6, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to permit the development of
offices or multiple residential units, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that changing the zoning
from C-2, General Commercial (unconditional), to C-1, Office District
(unconditional), provides a more compatible development use for the
subject property; and any future change of use for the residential
structure will require zoning and development approvals to ensure
appropriate access and parking
39
ACTION:
(For full text, see report on file in the City Clerk's Office.)
William W. Ward, Agent, represent James J. Walker, appeared
before Council in support of the request.
Mr. White moved that the following ordinance be placed upon its
first reading:
(#34304) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 232, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 61, page 572.)
The motion was seconded by Ms. Wyatt.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 34304 was adopted, on its first reading, by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 17, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of John A. and
William T. Bright that a tract of land located at 907 4th Street, S. E.,
Official Tax No. 4021001, be rezoned from C-2, General Commercial
District, to LM, Light Manufacturing District, subject to certain
conditions proffered by the petitioners, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 29, 1999, and Thursday, May 6,
1999, and in the Roanoke Tribune on Thursday, May 6, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
40
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to provide for the improvement
and adaptation of the existing three story industrial building for
compatible uses, primarily mini-warehouse storage and the
construction of mini-warehouse storage units at the north end of the
subject property, was before Council.
The City Planning Commission recommended approval of the
request for rezoning based on the finding that the rezoning would be in
keeping with the recommendation as set forth in the Comprehensive
Plan; and given the primary intended use of the property for mini-
warehouse storage, the property is more suitable for that type of
development and use than the mixed commercial retail and service
uses previously proffered for development on the property
(For full text, see report on file in the City Clerk's Office.)
Donald L. Wetherington, Attorney, appeared before Council in
support of the request of his clients.
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34305) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 402 Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 61, page 573.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 34305 was adopted, on its first reading, by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
41
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, May 17, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of James L.
Brookes that a tract of land located at the intersection of Keagy Road
and Crestmoor Drive, S. W., Official Tax No. 5140201, be rezoned from
RS-l, Residential Single-Family District, to C-1, Office District, subject
to certain conditions proffered by the petitioner, the matter was before
the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 29, 1999, and Thursday, May 6,
1999, and in the Roanoke Tribune on Thursday, May 6, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that this
section of Keagy Road is the division line between the City of Roanoke
and the City of Salem; American Electric Power Company (AEP) has a
restrictive 300 foot wide easement for overhead electrical facilities that
extends through the parcel of land being proposed for rezoning; the
AEP easement prohibits the construction or erection of any buildings
within the parameters of this 300 foot wide easement; and the easement
does not prohibit the construction of parking areas, landscaping, or
use of the underlying easement areas for off-street parking purposes,
was before Council.
It was further advised that the application was initially received
on March 15, 1999; and the applicant subsequently submitted a second,
and ultimately a third and current amended application that included
certain restrictive conditions being proffered by the applicant, as
follows:
The property will be developed in substantial conformity
with the plan prepared by Balzer and Associates, Inc.,
dated April 1, 1999, a copy of which is attached to the
Petition for Rezoning as Exhibit A, subject to any changes
required by the City during site plan review.
Future use of the property will be limited to general and
professional offices (18), medical clinics (19) and medical
offices (20) as defined in Section 36.1-185 of the Zoning
Ordinance.
42
All access to and from the property will be limited to
Keagy Road.
The City Planning Commission recommended that Council deny
the request for rezoning.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
"AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 514, Sectional 1976 Zone Map, City
of Roanoke, to rezone certain property within the City, subject to
certain conditions proffered by the applicant."
The motion was seconded by Mr. Swain.
The Mayor referred to correspondence dated May 17, 1999, from
the Acting City Attorney advising that there are sufficient number of
signatures on a petition filed with the City Planning Commission to
invoke the rule that five affirmative votes of the Council are required to
adopt the ordinance rezoning the property.
Edward A. Natt, Attorney, representing the petitioner, advised
that the property is presently zoned the most restrictive of the zoning
categories in the City, RS-l, Single Family Residential District. He
further advised that if one looks to the front of the property in question,
there are Lewis-Gale Hospital, Lewis Gale Clinic, parking lots, etc., and
to the rear of the property there is a 300 foot Appalachian Power
Company easement. He explained that the purpose of the request for
rezoning is to allow the property to be developed in a reasonable
manner pursuant to the City's Zoning Ordinance and to allow C-1
zoning for office use in accordance with a development plan which
contains approximately six proffers that will be addressed later in the
presentation. He added that City staff has stated that the property is
not desirable for single family residential purposes; residents of the
area have expressed concern that the rezoning will increase traffic, yet
City staff reports that traffic will be increased by less than one per cent;
and residents do not want commercial zoning infringing on the
neighborhood, yet this is the only part of the property that can be
developed because of the 300 foot wide Appalachian Power easement.
43
R. Craig Balzer presented the proposed development plan.
Mr. Naif advised that the statement of residents that the rezoning
will open the door to more commercial zoning on the other side of the
power line is not true because there is no other land that can be
developed; traffic will be increased in a minimal amount on Keagy
Road; screening and buffering will be in place to screen the
development from adjoining properties; there will be no encroachment
into the residential area because the property in question is the only
developable property and there is 350 feet to the nearest residential
property on Crestmoor Drive. He stated that City staff previously
reported that the property is unproductive in its present existing
residential zoning, to retain the property as residential is not
appropriate and the proposed rezoning is consistent with the City's
Comprehensive Plan. Therefor, he urged that Council approve the
request for rezoning.
The Mayor inquired if there were persons in attendance who
would like to address Council regarding the matter.
Hugh A. Meagher, 1201 Crestmoor Drive, S. W., advised that
approximately 75 per cent of the people who live on Belle Aire Circle,
Crestmoor Drive and Keagy Road are opposed to the rezoning. He
stated that Keagy Road is the demarcation line between the City of
Salem and the City of Roanoke, the neighborhood feels very strongly
that this demarcation line should not be crossed, and they have fought
to prevent development across Keagy Road for approximately 20 years.
He advised that the neighborhood is considered to be one of the three
most desirable neighborhoods in which to live in the City of Roanoke
as judged by average real estate sales prices in the City, and residents
pay taxes and have supported the City. He added that the rezoning will
not stop the power lines, but it will set a precedent and the surrounding
parcels of land on Crestmoor Drive, Keagy Road, and Belle Air Circle
will become transitional zones making it difficult, if not impossible, to
stop subsequent commercial rezonings. He explained that currently
there are 7000 vehicles per day on Keagy Road and questioned the
statement by City Planning staff that traffic will increase by only one
per cent if the property is rezoned, therefore, increased traffic is of
great concern. He advised that the Greater Deyerle Neighborhood Plan
is not compatible with the proposed development and the Greater
Deyerle Board of Directors voted to support residents in their efforts to
protest the rezoning. He requested that Council deny the request for
rezoning.
44
Jonathon Rogers, 3734 Lake Drive, S. W., expressed concern
with regard to increased traffic and advised that the proposed rezoning
would lead to commercial encroachment into a single family
neighborhood which would be out of character with the neighborhood.
He requested that Council deny the petition for rezoning.
Tom Guerrant, 4101 Belle Aire Circle, S. W., expressed concern
with regard to increased traffic.
Lisa W. Farthing, 4023 Lake Drive, S. W., spoke in opposition to
the rezoning.
No other persons wishing to address Council, the ordinance was
defeated by the following vote:
AYES: None ....................................................................... 0.
NAYS: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers .............................................................. 7.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, May 17, 1999, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
City of Roanoke that portions of Norfolk Avenue, S. W., extending in an
easterly direction from Second Street, S. W., and a portion of former
Second Street, S. W., be permanently vacated, discontinued and
closed, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, April 29, 1999, and Thursday, May 6,
1999, and in the Roanoke Tribune on Thursday, May 6, 1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission recommending
approval of the request to close and vacate the above described
portions of Norfolk Avenue and Second Street, subject to certain
conditions, one of which is that the City and Norfolk Southern
coordinate the fencing design with the Roanoke City Architectural
Review Board, which shall recommend an appropriate design to the
Agent to the Planning Commission for approval, as requested by the
City Planning Commission.
45
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34306) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 61, page 575.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 34306 was adopted, on its first reading, by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
At 8:45 p.m., the Mayor declared the meeting in recess.
At 9:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Vice-Mayor Harris who left the
meeting prior to the Executive Session.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Hudson, Swain and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
46
ACTION:
ACTION:
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that the term of office of Sherman A. Holland as a member of the Youth
Services Citizen Board will expire on May 31, 1999, and called for
nominations to fill the vacancy.
Mr. White placed in nomination the name of Sherman A. Holland.
There being no further nominations, Mr. Holland was reappointed
as a member of the Youth Services Citizen Board, for a term ending
May 31, 2002, by the following vote:
FOR MR. HOLLAND: Council Members Trout, White, Wyatt,
Hudson, Swain and Mayor Bowers ................................................. 6.
(Vice-Mayor Harris was absent.)
OATHS OF OFFICE-COMMITTEES-FIFTH PLANNING DISTRICT
COMMISSION: The Mayor advised that the term of office of Linda F.
Wyatt as a member of the Fifth Planning District Commission will expire
on June 30, 1999, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Linda F. Wyatt.
There being no further nominations, Ms. Wyatt was reappointed
as a member of the Fifth Planning District Commission, for a term
ending June 30, 2002, by the following vote:
FOR MS. WYATT: Council Members Trout, White, Wyatt, Hudson,
Swain and Mayor Bowers ............................................................... 6.
(Vice-Mayor Harris was absent.)
COMMITTEES-FLOOD REDUCTION/CONTROL: The Mayor
advised that there is a vacancy on the Flood Plain Committee created
by the resignation of Mark E. Petersen, and called for nominations to
fill the vacancy.
Mr. Trout placed in nomination the name of Bill Tanger.
47
There being no further nominations, Mr. Tanger was appointed
as a member of the Flood Plain Committee, for a term ending June 30,
1999, by the following vote:
ACTION:
FOR MR. TANGER: Council Members Trout, White, Wyatt,
Hudson, Swain and Mayor Bowers ................................................. 6.
(Vice-Mayor Harris was absent.)
ACTION:
Inasmuch as Mr. Tanger is not a resident of the City of Roanoke,
Mr. Trout moved that the City residency requirement for persons
serving on authorities, boards, commissions and committees
appointed by the Council be waived in this specific instance. The
motion was seconded by Mr. Swain and adopted.
There being no further business, the Mayor declared the meeting adjourned
at 9:05 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
David A. Bowers
Mayor
48
f..~' .-' JL~,~,~' ~' ~_~"~.~
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
August 16, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August17,1999
File #110-178
SANDRA H. EAKIN
Deputy City Clerk
The Reverend Charles T. Green
1731 Hanover Avenue, N. W.
Roanoke, Virginia 24017
Dear Reverend Green:
Your communication tendering your resignation as a member of the Fair Housing Board,
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 16, 1999.
On motion, duly seconded and adopted, Council accepted the resignation and received
and filed the communication.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Fair Housing Board from July
11, 1994 to August 16, 1999. Please find enclosed a Certificate of Appreciation and an
aerial view photograph of the Roanoke Valley which was issued by the Mayor on behalf
of the Members of the Roanoke City Council.
With warmest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dolores C. Daniels, Secretary, Fair Housing Board
Sandra H. Eakin, Deputy City Clerk
H:X3,UGI6.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 17, 1999
File #110-318
Mr. Harold P. Kyle
3411 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Kyle:
Your communication tendering your resignation as a member of the Human Services
Committee, was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, August 16, 1999.
On motion, duly seconded and adopted, Council accepted the resignation and received
and filed the communication.
The Members of City Council re.quested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Human Services Committee
from March 24, 1980 to August 16, 1999. Please find enclosed a Certificate of
Appreciation and an aerial view photograph of the Roanoke Valley which was issued by
the Mayor on behalf of the Members of the Roanoke City Council.
With warmest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Glenna O. Ratcliffe, Secretary, Human Services Committee
Sandra H. Eakin, Deputy City Clerk
H:~,A. UG 16.WPD
HAI~OLD P. KYLE
3411 E:XIrTIrR STRIrlr
ROANOK~", VIRGINIA 24014
July 28, 1999
Ms. Mary F. arker, City Clerk
City of Roanoke
215 Church Avenue, SW, Room 456
Roanoke, VA 24011-15~6
Dear Ms. Parker,
By reason of my intended out-of-state change
of residence, I believe it proper to resign
my membership on the Human Services Committee.
I have verbally informed the Chairman of that
Committee, which by copy of this letter, I
confirm to him.
C.'
Mr. Glenn Ratcliff
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August17,1999
SANDRA H. EAKIN
Deputy City Clerk
File #110-335
Ms. Rita J. Gliniecki
5217 Hawkbill Circle, S. W.
Roanoke, Virginia 24014
Dear Mr. Gliniecki:
Your communication tendering your resignation as an at large member of the Blue Ridge
Community Services Board of Directors, was before the Council of the City of Roanoke at
a regular meeting which was held on Monday, August 16, 1999.
On motion, duly seconded and unanimously adopted, Council accepted the resignation
and received and filed the communication.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve as an at large member of the Blue Ridge Community Services Board
of Directors from December 12, 1994 to August 16, 1999. Please find enclosed a
Certificate of Appreciation and an aerial view photograph of the Roanoke Valley which was
issued by the Mayor on behalf of the Members of the Roanoke City Council.
With warmest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc'
Dr. Fred P. Roessel, Executive Director, Blue Ridge Community Services, 301 Elm
Avenue, S. W., Roanoke, Virginia 24016-4001
Sandra H. Eakin, Deputy City Clerk
H:~AUGI6.WPD
RECEIVE[
MAY~'~
5217 Hawkbill Circle, SW
Roanoke, VA 24014
August 4, 1999
Honorable David A. Bowers, Mayor
City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24019
Dear Mayor Bowers:
This is to advise you of my resignation as a member at large of
the Blue Ridge Community Services Board of Directors, in
order to accept an appointment by Roanoke County to serve as
its representative to complete the unexpired term of Mrs. Susan
Cloeter.
C:
James D. Ritchie
Acting City Manager
Rod Furr, Chairman
Board of Directors
Sincerely,
Rita J. Gliniecki
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 17, 1999
File #15-110-394
Frances L. Keen, Vice-Chair
Cultural Services Committee
1226 Rugby Boulevard, N. W.
Roanoke, Virginia 24017
Dear Ms. Keen:
This is to advise you that on July 30, 1999, Frank J. Eastburn qualified as a member of the
Cultural Services Committee for a term ending June 30, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Cultural Services Committee
Sandra H. Eakin, Deputy City Clerk
H:~AUGI 6. WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Dr. Frank J. Eastburn, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Cultural Services Committee for a term
ending June 30, 2000, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me thi~-~'~da~y--~~_ ~ ~_~
1999.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:\CK. LO 1YAGENDA99',JULY6. WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
August 17, 1999
File #15-110-318
Glenn D. Radcliffe, Chair
Human Services Committee
Roanoke, Virginia
Dear Mr. Radcliffe:
This is to advise you that on August 3, 1999, Evelyn F. Board qualified as a member of the
Human Services Committee for a term ending June 30, 2000.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Human Services Committee
Sandra H. Eakin, Deputy City Clerk
H:~AUGI6.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Evelyn F. Board, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Human Services Committee for a term ending June 30, 2000,
according to the best of my ability. (So help me God.)
Subscribed and sworn to before me this
day of '~_1/~_(~)__. 1999.
AR~UR B. CRUSH, III, CLERK
, DEPUTYCLERK
H:YAGENDA99XJI. JLY6.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 17, 1999
File #15-110-467
SANDRA H. EAKIN
Deputy City Clerk
Dr. Charles L. Downs, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 24038-4007
Dear Dr. Downs:
This is to advise you that on July 29, 1999, Audrey M. Wheaton qualified as a member of
the Virginia Western Community College Board for a term ending June 30, 2003.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
H:'xAUGI6.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Audrey M. Wheaton, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Virginia Western Community College Board
for a term ending June 30, 2003, according to the best of my ability. (So help me God.)
Subscribed and sworn to before me th · _ 1999.
ARTHUR B. CRUSH, III, CLERK
DEPUTY CLERK
H:~AGENDA99XJULY6. WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 17, 1999
File #15-110
SANDRA H. EAKIN
Deputy City Clerk
J. Lee E. Osborne, Chair
Roanoke Valley Area Metropolitan Planning Organization
cio Wayne G. Strickland, Executive Director
Fifth Planning District Commission
313 Luck Avenue, S. W.
Roanoke, Virginia 24011
Dear Mr. Osborne:
This is to advise you that on August 4, 1999, Sherman A. Holland qualified as a member
of the Roanoke Valley Area Metropolitan Planning Organization for a term ending June 30,
2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
H:~.UGI6.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherman A. Holland, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Valley Area Metropolitan Planning
Organization for a term ending June 30, 2002, according to the best of my ability. (So
help me God.)
Subscribed and sworn to before me this ~ day of ~~-' 999.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~GENDA99~ILrLY6.WPD
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
RECEIVED
CITY CLERKS
'g9 AUG12 A10:24
JESSE A. HALL
Deputy Director
August 16, 1999
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
The following information is provided in response to an inquiry by Mr. Trout concerning
the Public Right-of-Way Use Fee adopted by City Council on March 1, 1999. In January
1996, Congress passed the Telecommunications Act of 1996. It was signed into law in
February 1996 to remove regulatory barriers and to encourage new businesses among
all types of communication companies.
After passage of the Act, disputes arose among The Virginia Department of
Transportation (VDOT), telecommunications carriers, and localities as to what charges
or compensation localities could impose on telecommunications carriers for their use of
the rights-of-way within localities or VDOT's right-of-way.
Consequently, the 1998 Virginia General Assembly addressed the issues of
compensation that localities and VDOT could impose on telecommunications carriers
for the use of rights-of-way. The legislation provided that effective July 1, 1998, a Public
Rights-of-way Use Fee could be imposed. The General Assembly decided that instead
of imposing fees or charges on the telecommunications carriers themselves, that the
local exchange carriers for each locality would assess and collect the fee from each
customer who has an access line.
City Council adopted the Public Right-of-Way Use Fee March 1, 1999. The Public Right-
of-Way Use Fee took the place of previously adopted franchise fee agreements with
telecommunications carriers. Without adopting this statute, the City would have been
unable to renew existing franchise fee agreements once they expired and would have
been unable to negotiate new franchise fee agreements with telecommunications
providers.
Honorable Mayor and Members
of City Council
August 16, 1999
Page 2
The Public Rights-of-Way Use Fee rate is $0.50 from July 1, 1999 through June 30,
2000 per affected access line per month. The amount of the use fee is to be calculated
annually by VDOT and shall not be less than $0.50 per access line per month and may
be increased yearly. The use fee is to be included as a separate item on each customer's
monthly local exchange billing statement.
At the time of adoption of the use fee by City Council, the fee was already being charged
to all county residents throughout the state, with the exception of counties that
controlled their own roads. At least 11 other cities or towns had adopted the use fee.
All surrounding counties including Roanoke, Botetourt, Franklin, Bedford, and
Montgomery were already collecting this fee.
City Council's adoption of the Public Rights-of-Way Use Fee provided for compliance with
Virginia Law. Additional funding from this fee was allocated to street paving to help
offset the additional costs associated with diminished pavement life due to utility cuts.
I would be pleased to respond to questions City Council may have.
Sincerely,
James D. Grisso
Director of Finance
JDG/JAH/DL:s
C:
James D. Ritchie, Acting City Manager
William M. Hackworth, City Attorney
Mary F. Parker, City Clerk
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 19, 1999
File #5-66
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 16, 1999, Mr. Eric Minor, 819 7th Street, N. W., addressed Council with regard to
alleged issues of unfair and biased treatment of a citizen who is trying to abide by all rules
established by the government.
On motion,
Council.
duly seconded and adopted, the matter was referred to you for report to
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:jms
pc:
Mr. Eric Minor, 819 7th Street, N. W., Roanoke, Virginia 24016
Martin Jeffrey, President, Roanoke Chapter, N.A.A.C.P., 145 Campbell Avenue,
S. W., Roanoke, Virginia 24011
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:kAUGI6.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August17,1999
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34424-081699 amending and reordaining certain
sections of the 1999-2000 School and School Capital Projects Funds Appropriations,
providing for appropriation of $192,071.00 from 1999-2000 Capital Maintenance and
Equipment Replacement Fund for site-based instructional technology requests, site-based
audio-visual equipment, shuttle simulator software for Addison Aerospace Middle School,
and facility maintenance requirements; $7,500.00 for the Thurman Foundation for Children
grant to support activities of the Partners for Success program; and $24,375.00 for capital
funds from the State Construction Grant which will be used to finance architectural and
engineering design services for school capital projects to be completed by fiscal year 2002.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
H:'~.UGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34424-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education
Facilities (1 - 6) ..........................................
Thurman Foundation for Children (7 - 9) .......................
Revenue
Education
Thurman Foundation for Children (10) .........................
Fund Balanc~
Reserved for CMERP - Schools (11 ) .......................... $ 657,275
School Capital Proiect$ Fund
Appropriations
Education
State Construction Grant (12) ...............................
$119,493,182
580,876
7,500
$119,493,182
7,500
$ 29,358,695
1,084,375
Revenue
State Grant Receipts (13) ..................................
1 ) Additional Data
Processing
Equipment (030-060-6006-6000-0826) $ 24,193
2) Additional Machinery
and Equipment (030-060-6006-6100-0821) 45,000
3) Additional Data
Processing
Equipment (030-060-6006-6100-0826) 22,670
4) Additional Machinery
and Equipment (030-060-6006-6218-0821) 25,277
5) Additional Machinery
and Equipment (030-060-6006-6318-0821) 19,046
6) Additional Machinery
and Equipment (030-060-6006-6681-0821) 55,885
7) Compensation of
Teachers (030-060-6602-6100-0129) 1,393
8) Social Security (030-060-6602-6100-0201) 107
9) Tuition-Private
Schools (030-060-6602-6100-0312) 6,000
10) Fees (030-060-6602-1103) 7,500
11) Reserved for
CMERP Schools (030-3324) ( 192,071 )
12) Appropriated from
State Grant Funds (031-060-6096-6896-9007) 24,375
13) State Grant Receipts (031-060-6096-1100) 24,375
$ 544,375
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
,~~ Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
/.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
August 11, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its August I 0 meeting approved appropriation requests for
school needs. City Council is respectfully requested to appropriate funds for the following
programs:
$192,071.00 from the 1999-2000 Capital Maintenance and Equipment Replacement
Fund to fund site-based instructional technology requests, site-based audio-visual
equipment, shuttle simulator software for the Addison Aerospace Middle School, and facility
maintenance requirements.
$7,500.00 for the Thurman Foundation for Children grant to support the activities of
the Partners for Success program, which is designed to encourage college preparation of
eighth grade students who show academic promise but would be unlikely to consider
advanced studies without intervention. This continuing grant will be funded with a
contribution.
$24,375.00 for capital funds from the State Construction Grant which will be used to
finance architectural and engineering design services for school capital projects to be
completed by FY2002. The additional appropriation request represents additional
construction funds transmitted to the Roanoke City Schools.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. James D. Ritchie
Mr. William M. Hackworth
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success ~'/
DEPARTMENT OF FINANCE
CITY OF ROANOKE:, VA,
August 16, 1999
RECEIVED
CITY CLERKS OFFICE
Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJECT: School Board Request for Appropriation of School and School 1999-
2000 Capital Maintenance and Equipment Replacement Fund
We have review the attached request to appropriate funding for the School Board. This
report will appropriate the following:
$192,071.00 from the 1999-2000 Capital Maintenance and Equipment Replacement
Fund to fund site-based instructional technology requests, site-based audio-visual
equipment, shuttle simulator software for the Addison Aerospace Middle School, and
facility maintenance requirements.
$7,500.00 for the Thurman Foundation for Children grant to support the activities of
the Partners for Success program, which is designed to encourage college preparation
of eighth grade students who show academic promise but would be unlikely to consider
advanced studies without intervention. This continuing grant will be funded with a
contribution.
$24,375.00 for capital funds from the State Construction Grant which will be used to
finance architectural and engineering design services for school capital projects to be
completed by FY2002. The additional appropriation request represents additional
construction funds transmitted to the Roanoke City Schools.
We recommend that you concur with this request of the School Board.
- l/~irector of Finance~ -
JDG:s
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 17, 1999
File ff467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 34425-081699 authorizing and directing the City
Manager to file an application with the virginia Public School Authority seeking bond
financing, in an amount not to exceed $3,250,000.00, to finance certain capital
improvements in connection with the Roanoke Valley Governor's School, previously
approved by Council at its May 17, 1999 meeting. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
H:~AUGI6 WI~D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34425-081699.
A RESOLUTION authorizing and directing the City Manager to file an application with the
Virginia Public School Authority seeking bond financing in an amount not to exceed $3,250,000.00
to finance certain capital improvements in connection with Roanoke Valley Governor's School,
previously approved by the Council at its May 17, 1999, meeting.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the Virginia Public School Authority for bond financing in an amount not
to exceed $3,250,000.00 (the "Bonds") to finance certain capital improvements for Roanoke Valley
Governor's School.
2. The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 20, 1999.
The foregoing resolution was adopted by the following recorded vote:
David A. Bowers, Mayor
C. Nelson Harris, Vice Mayor
W. Alvin Hudson, Jr.
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
(absent)
AYE
X
X
X
X
X
X
NAY
ATTEST:
City Clerk
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
~anoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
August 11, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on August
10, the Board approved a resolution to participate in the VPSA School
Financing Bonds, Series 1999B. The Board adopted the resolution as a
contingency measure to secure $3.25 million in funds for the Governor's
School project in lieu of the Literary Fund loan approved earlier. The
State Board of Education has been requested to not count the Governor's
School $3.25 million loan request against the locality's Literary Fund loan
ceiling. If the State does not approve our request, we will withdraw the
Literary Fund loan application and use a VPSA bond issue to finance the
project. The State will notify us by September 30 of their decision
regarding the Literary Fund loan ceiling status.
Should we use the VPSA bond issue, it will provide the following
advantages:
· The interest rate on VPSA bond issues has been very favorable
with the Fall 1998 issue having a rate of $4.69%. Present rate
conditions make the use of VPSA bonds an efficient debt
instrument.
· The debt will not count against the $20 million Literary Fund loan
debt ceiling for the locality.
Preparing Students for Success
Members of Council
Page 2
August 11, 1999
Roanoke City Council is requested to approve a resolution
indicating that Roanoke City desires to participate in the VPSA bond
issue. No further action is requested of the City at this time. If the
Schools use the VPSA bond issue rather than the Literary Fund loan,
Council will be requested to conduct public hearings and perform any
other procedural matters that may be required for participation in the
VPSA bond issue.
~ne Roanoke City School Board appreciates the assistance of the
City Administration in preparing the necessary resolution and
documents required for participation in the VPSA bond issue.
Sincerely,
Cindy H. Lee
Clerk of the Board
re
Er~c.
CC:
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Ken F. Mundy
Mr. James D. Ritchie
Mr. William M. Hackworth
Mr. James D. Grisso
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. EIlison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 ° Fax: 540-853-2951
August 10, 1999
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
2)
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements and additions to the Governor's School at an estimated cost
of $3,250,000 (the "Project"), (ii) authorizes and approves the filing of an
application to the Virginia Public School Authority ("VPSA") seeking school bond
financing in an amount not to exceed $3,250,000, and (iii) requests that the City
Council of the City of Roanoke, Virginia issue its general obligation school bonds to be
sold to VPSA in an aggregate principal amount not to exceed $3,250,000, for the
purpose of financing a portion of the cost of the Project.
This resolution shall take effect immediately by the following recorded vote:
Yea Nay
Melinda J. Payne, Chairman
F. B. Webster Day, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
The undersigned Clerk of the School Board of the City of Roanoke, Virginia hereby
certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting
of the School Board held the 10th day of August, 1999.
this
WITNESS, my signature and seal of the School Board of the City of Roanoke, Virginia,
~i~~ day of August, 1999.
(SEAL)
· -hLof
Clerk,~oard' ~
City of Roanoke, Virginia
Preparing Students for Success
Di~PARTMrNT OF FINANC[
cITY OF ROANOKIr. VA.
August 16, 1999
RECEIVED
CITY CLERKS OFFICE
'99 12 P3:06
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Approval for Participation
Financing Bonds
in VPSA School
We have reviewed the attached resolution to participate in the VPSA School Financing
Bonds, Series 1999B.
We recommend that you concur with this request of the School Board.
~(~ector of Finane~
dDG/HH:s
Attachment
c: Harold Harless, Accountant
CITY OF ROANOKE
~.::?.~:~ I~, OFFICE OF THE CITY CLERK
;, i!?'~. ~.~.~ _:_ 215 Church Avenue, S.W., Room 456
'~ '!i~'~ Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
MARY E PARKER, CMC/AAE
City Clerk
August17,1999
File ~t467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Resolution No. 34426-081699 authorizing and directing the City
Manager to file an application with the Virginia Public School Authority seeking interest rate
subsidy bond financing, in an amount not to exceed $1,250,000.00, to finance certain
capital improvements in connection with Hurt Park Elementary School, previously approved
by Council at its November 16, 1998 meeting. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
Dr. E. Wayne Hards, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
H:~,.UGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34426-081699.
A RESOLUTION authorizing and directing the City Manager to file an application with the
Virginia Public School Authority seeking interest rate subsidy bond financing in an amount not to
exceed $1,250,000.00 to finance certain capital improvements in connection with Hurt Park
Elementary School, previously approved by the Council at its November 16, 1998, meeting.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized and directed
to file an application with the Virginia Public School Authority for interest rate subsidy bond
financing in an amount not to exceed $1,250,000.00 (the "Bonds") to finance certain capital
improvements for Hurt Park Elementary School.
2. ' The City Clerk is hereby authorized and directed to publish in accordance with
applicable law a public notice of public hearing in connection with the proposed Bonds to be held on
September 20, 1999.
The foregoing resolution was adopted by the following recorded vote:
David A. Bowers, Mayor
C. Nelson Harris, Vice Mayor
W. Alvin Hudson, Jr.
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
(absent)
AYE
X
X
X
X
X
X
NAY
ATTEST:
City Clerk
'~~t Melinda J. Payne, Chairman Marsha W. Ellison Brian J. Wishneff
F. B. Webster Day, Vice Chairman i~l;.~b~%rL;r~n p. Lea E. Wayne Harris, Ed.D., Superintendent
· Charles W. Day c~r ¥ ~'~'_F~~il~n Cindy H. Lee, Clerk of the Board
RoQnoke
City School Board P.O. Box 13145, R~'~ok~,g~'r~a 2,~0~1:42 540-853-2381 · Fax: 540-853-2951
August 11, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on August
10, the Board approved a resolution to participate in the 1999 Interest
Rate Subsidy Program Bond Sale - VPSA School Financing Bonds (1997
Resolution) Series 1999B. The proceeds of the bond issue will be used
in lieu of the Literary Fund loan approved by the State for Hurt Park
Elementary School. The School Board will pay the debt service on the
VPSA Interest Rate Subsidy Bond Issue.
The use of the bond issue provides:
· An interest rate of 4%--the same as the Literary Fund loan rate.
· The debt will not count against the $20 million Literary Fund loan
debt ceiling for the locality.
· The first debt service will not be due until the 2000-2001 fiscal
year.
Roanoke City Council is requested to approve a resolution
indicating that Roanoke City desires to participate in the VPSA bond
issue. No further action is required of the City at this time. If the
application is approved by the VPSA board, Council will be requested
to conduct public hearings and perform any other procedural matters
that may be required for participation in the VPSA bond issue.
Preparing Students for Success
Members of Council
Page 2
August 11, 1999
The Roanoke City School Board appreciates the assistance of the
City Administration in preparing the necessary resolution and
documents required for participation in the VPSA bond issue.
Sincerely,
Richard L.
Deputy Clerk of the Board
re
Enc.
CC.'
Ms. Melinda J. Payne
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray
Mr. Ken F. Mundy
Mr. James D. Ritchie
Mr. William M. Hackworth
Mr. James D. Grisso
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
August 10, 1999
RESOLUTION REQUESTING THE CITY COUNCIL
OF THE CITY OF ROANOKE, VIRGINIA
TO ISSUE GENERAL OBLIGATION SCHOOL BONDS FOR SCHOOL
PURPOSES AND CONSENTING TO THE ISSUANCE THEREOF
BE IT RESOLVED,
1)
The School Board of the City of Roanoke, Virginia hereby (i) approves certain
capital improvements for Hurt Park Elementary School to construct additional
classrooms and make improvements to the heating and air-conditioning system at an
estimated cost not to exceed $1,250,000 (the "Project"), (ii) authorizes and approves
the filing of an application to the Virginia Public School Authority ("VPSA") seeking
interest rate subsidy bond financing in an amount not to exceed $1,250,000, and (iii)
requests that the City Council of the City of Roanoke, Virginia issue its general
obligation school bonds to be sold to VPSA in an aggregate principal amount not
to exceed $1,250,000, for the purpose of financing a portion of the cost of the
Project.
2)
This resolution shall take effect immediately by the following recorded vote:
Melinda J. Payne, Chairman
F. B. Webster Day, Vice-Chairman
Charles W. Day
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Ye~a
_Nay
The undersigned Clerk of the School Board of the City of Roanoke, Virginia hereby
certifies that the foregoing constitutes a true and correct extract from the minutes of a meeting
of the School Board held the 10th day of August, 1999.
~WITNESS, my signature and seal of the School Board of the City of Roanoke, Virginia,
this 10 .day of August, 1999.
(SEAL)
Clerk, School Boa~ of City of Roanoke, Virginia
Preparing Students for Success
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. Ellison
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
E. Wayne Harris, Ed.D., Superintendent
Cindy H. Lee, CIR~]:~e~oard
CITY CLERKS OFFICrj
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-85-~95j~U~ -9
August 9, 1999
Mrs. Mary 1~. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
We are enclosing an additional VPSA resolution for placement on City
Council's agenda for the August 16 meeting. You will be notified on August 11 if
there is a change to this request.
Thank you for your attention to this matter.
re
R/chard L. Kelley, D
Eric.
Preparing Students for Success
P5
Melinda J. Payne, Chairman
F. B. Webster Day, Vice Chairman
Charles W. Day
Marsha W. Ellison Brian J. Wishneff
Sherman P. Lea E. Wayne Harris, Ed.D., Superintendent
Ruth C. Willson RECEt\,~.~dy H. Lee, Clerk of the Board
CITY CL£!'~K~:~ OFFICE
fRoanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540~3-~ --6Fa~. 1540~153-2951
August 5, 1999
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
The enclosed appropriation requests and VPSA resolution request should be
placed on City Council's agenda for the August 16 meeting. You will be notified on
August 11 if there is a change to this request.
Thank you for your attention to this matter.
Sincerely,
Cindy H. Lee, Clerk
re
~..nc.
cc: Ms. Ann Allen
Preparing Students for Success
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-76-133
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34428-081699 authorizing acceptance of funding,
in the amount of $90,963.00, for the Drug Prosecutor's Office by the Compensation Board
of the Commonwealth of Virginia and authorizing acceptance, execution and filing of all
appropriate documents to obtain such funds, for the period of July 1, 1999, through June
30, 2000. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: The Honorable Donald S. Caldwell, Commonwealth's Attorney
James D. Grisso, Director of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:'xAUG16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34428-081699.
A RESOLUTION authorizing the acceptance of funding for the drug prosecutor's office by
the Compensation Board of the Commonwealth of Virginia and authorizing the acceptance, execution
and filing of all appropriate documents to obtain such funds.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke hereby accepts the funding for the drug prosecutor's office in
the total amount of $90,963 from the Compensation Board of the Commonwealth of Virginia for the
period of July 1, 1999, through June 30, 2000.
2. The City Manager or the Assistant City Manager is hereby authorized to accept,
execute and file on behalf of the City of Roanoke any and all appropriate documents required to
obtain such funding.
3. The City Manager or the Assistant City Manager is further directed to furnish such-
additional information as may be required in connection with the City's acceptance of the foregoing
funding or with such project.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 19, 1999
File #60-76-133
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34427-081699 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$103,523.00, in connection with acceptance of funding for the Drug Prosecutor Program.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
The Honorable Donald S. Caldwell, Commonwealth's Attorney
James D. Ritchie, Sr., Acting City Manager
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:xAUGI 6.WP.D
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34427-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Grant Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-00 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations,
Judicial Administration
Regional Drug Prosecutor- FY'00 (1 - 14) ........................
Revenue
Judicial Administration
Regional Drug Prosecutor - FY00 (15 - 16) .......................
$ 541,956
103,523
$ 541,956
103,523
1) Regular Salaries (035-026-5132-1002) $ 67,848
2) ICMA - RC
Retirement (035-026-5132-1115) 6,106
3) ICMA- RC
Match (035-026-5132-1116) 390
4) FICA (035-026-5132-1120) 5,687
5) Health Insurance (035-026-5132-1125) 3,312
6) Dental Insurance (035-026-5132-1126) 371
7) Disability
Insurance (035-026-5132-1131 ) 177
8) Telephone (035-026-5132-2020) 800
9) Administrative
Supplies
10) Publications and
Subscriptions
11 ) Dues and
Memberships
12) Printing
13) Postage
14) Other Rental
15) Regional Drug
Prosecutor- FY00
16) Regional Drug
Prosecutor -
FY00 Local
(035-026-5132-2030)
(035-026-5132-2040)
(035-026-5132-2042)
(035-026-5132-2075)
(035-026-5132-2160)
(035-026-5132-3075)
(035-026-5132-5133)
(035-026-5132-5134)
9,842
2OO
265
300
125
8,100
90,963
12,560
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVF. O
CITY CLERKS OFFICE
12 8:40
Roanoke, Virginia
August 16, 1999
99-602
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject:
Acceptance of Funding for Drag Prosecutor
I concur with the recommendation from the Commonwealth Attorney's Office with
respect to the subject referenced above and recommend that City Council accept funding in the
amount of $90,963 from the Compensation Board and the use of $12,560 in local funds for the
Drag Prosecutor's Office; authorize the City Manager to sign and execute all appropriate
documents; and appropriate funding in the amount of $103,523 to the appropriate Grant Fund
expenditure accounts.
Respectfully submitted,
J~s D. Ritchie
Acting City Manager
CC:
Acting Assistant City Manager
Acting Budget Administrator
City Attorney
City Clerk
Director of Finance
DONALD S. CALDWELL
COMMONWEALTH'S ATTORNEY
GO 4 ,IoNWEALTH- OF VIR61Ni&
CITY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S ATTORNEY
31_5 CHURCH AVENUE
ROANOKE, VIRGINIA 24016
August 16, 1999
AREA CODE 540 TEL. NO. 853-2626
FAX 853-1201
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Acceptance of Fundin9 for Dru9 Prosecutor
Dear Mayor Bowers and Members of City Council:
I. Background
A. Federal funding was made available to the State of
Virginia to be used for the development of several Multi-
Jurisdictional Special Dru~ Prosecutors statewide. The
positions were developed to coordinate prosecutorial efforts
amon~ independent jurisdictions, reduce fractional and
duplicate prosecutions, enhance the recovery of criminal
assets, utilize federal, state and local resources to assure
maximum prosecutorial effectiveness and to provide specialized
prosecutorial resources to the regional dru9 enforcement
effort. In addition, the Regional Dru~ Prosecutor has been
cross-designated as an Assistant U. S. Attorney. The cross-
designation will permit a state prosecutor to make use of the
Federal Grand Jury.
B. The Commonwealth's Attorneys of Craiq County,
Franklin County, Roanoke County, and the Cities of Roanoke and
Salem applied on October 9, 1987, to the Commonwealth's
Attorneys' Services Council, the State a~ency responsible for
the administration of the ~rant money to fund a Multi-
Jurisdictional Special Dru~ Prosecutor.
C. City Council accepted the Multi-Jurisdictional
Special Dru9 Prosecutor Grant in April, 1988, and a full-time
Special Dru~ Prosecutor was hired in July, 1988.
Mayor David A. Bowers
Members of City Council
Page Two
August 16, 1999
II. Current Situation
A. April 15, 1994 - The Commonwealth's Attorneys'
Services Council notified this office that legislation
approved by the General Assembly allowed funds for Drug
Prosecutor's Office to be transferred from the Department of
Criminal Justice Services and the Commonwealth's Attorneys'
Services Council to the Compensation Board. This position is
funded separately from the positions in the Commonwealth's
Attorney's Office, with its own cost code, budget, and monthly
payroll and expense report.
B. April 29, 1999 - The Compensation Board approved
funds for the Drug Prosecutor's Office for the period July 1,
1999, through June 30, 2000, in the amount of $90,963 for
staff salaries and office expenses. The total cost of
operating the Drug Prosecutor's Office is $103,523 with a
local share cost of $12,560.
III. Issues
A. Prosecutorial Efforts against Drug Traffickinq.
B. Funding.
IV. Alternatives
A. Accept funding for the Drug Prosecutor's Office from
the Compensation Board in the amount of $90,963.
1. Prosecutorial Efforts against Drug Trafficking would
be enhanced because of centralization and coordination of
efforts and specialized expertise.
2. Funding in the amount of 90,963 is available from
the Compensation Board. Funding for the local share cost, in
the amount of $12,560, is available in account 001-002-9410-
2199 (General Fund Contingency).
B. City Council not accept the funding for the Drug
Prosecutor positions through the Compensation Board.
1. Prosecutorial Efforts against Drug Trafficking will
not be approached as a regional concept.
Mayor David A. Bowers
Members of City Council
Page Three
August 16, 1999
1002
1115
1116
1120
1125
1126
1131
2020
2030
2040
2042
2075
2160
3075
2. Funding would not be an issue.
Recommendation
A. City Council concur in Alternative "A" and accept
funding in the amount of $90,963 from the Compensation Board
and the use of $12,560 in local funds for the Drug
Prosecutor's Office.
B. Authorize the City Manager to sign and execute all
appropriate documents to obtain funding for the Drug
Prosecutor's Office from the Compensation Board.
Co Appropriate funding in the amount of $103,523 to the
following Grant Fund expenditure accounts:
Account
Amount
Regular Salaries 67,848
ICMA-RC Retirement 6,106
ICMA-RC Match 390
FICA 5,687
Hospitalization Ins. 3,312
Dental Insurance 371
Disability Ins. 177
Telephone 800
Administrative Supp. 9,842
Public. & Subscr. 200
Dues & Membership 265
Printing 300
Postage 125
Other Rental 8,100
Total $103,523
Mayor David A. Bowers
Members of City Council
Page Four
August 16, 1999
D. Establish a revenue estimate in the Grant Fund of
$103,523.
Res__Dec ~t fully~ submi.t~,
Commonwealth' s Attorney
DSC/msh
cc:
City Manager
City Attorney
Director of Finance
Director of Administration & Public Safety
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-133
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34429-081699 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$27,993.00, representing cash assets forfeited to the Roanoke City Commonwealth
Attorney's Office through the Virginia asset forfeiture statute. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 16, 1999.
~,~, ~.i) .~, f~,,&,,~,.Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
James D. Ritchie, Sr., Acting City Manager
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~AUGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34429-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Grant Fund
Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-00 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Judicial Administration
Forfeited Criminal Assets (1-5) ...............................
Revenue
Judicial Administration
Forfeited Criminal Assets (6-7) ...............................
$ 656,455
114,499
$ 656,455
114,499
1 ) Administrative
Supplies (035-026-5140-2030) $12,993
2) Expendable
Equipment (035-026-5140-2035) 3,000
3) Training and
Development (035-026-5140-2044) 3,000
4) ClS - Computer
Rental/Maintenance (035-026-5140-7007) 5,000
5) Furniture and
Equipment (035-026-5140-9005) 4,000
6) Asset Forfeiture (035-035-1234-7107) 22,407
7) Interest - Asset
Forfeiture (035-035-1234-7275) 5,586
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
'99 AUG12 A8:40
Roanoke, virginia
August 16, 1999
99-603
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject:
Cash Assets Forfeited to the Roanoke City Commonwealth Attorney's
Office
I concur with the recommendation from the Commonwealth Attorney's Office with
respect to the subject referenced above and recommend that City Council appropriate assets
forfeited to the Office of the Roanoke City Commonwealth's Attorney and appropriate revenue
in the amount of $27,993.
Respectfully submitted,
J.a~.~ D. Ritchie
Acfinlg City Manager
CC:
Acting Assistant City Manager
Acting Budget Administrator
City Attorney
City Clerk
Director of Finance
DONALD S. CALDWELL
COMMONWEALTH'S ATTORNEY
GOM ,IoNWEALTH- OF
CITY OF ROANOKE
OFFICE OF THE COMMONWEALTH'S ATTORNEY
315 CHURCH AVENUE
ROANOKE, VIRGINIA 24016
August 16, 1999
ARE^ CODE 540 TEL. NO. 853-2626
FAX 853-1201
The Honorable David A. Bowers, Mayor
and Members of City Council
Subject:
Cash Assets Forfeited to the Roanoke City
Commonwealth Attorney's Office
Dear Members of Council:
I. Background:
Ao
In an effort to better fund law enforcement efforts to
fight crime, particularly drug crime, in 1986, the
Federal government adopted a system of asset forfeiture
whereby forfeited assets, under certain conditions,
could be returned to local law enforcement agencies,
police and prosecutors, for use in their fight against
crime.
In July, 1991, Virginia asset forfeiture statute, which
generally is patterned after the Federal statute, took
effect, providing that forfeited criminal assets may be
returned to local police and prosecutors for use in the
fight against crime.
Co
Periodically, assets seized as evidence are ordered
forfeited by the local courts to the police or the
Office of the Commonwealth,s Attorney to be used for
criminal law enforcement efforts.
Do
In Auqust, 1991, a qrant fund account for cash assets
forfeited to the Office of the Commonwealth,s Attorney
was established with an appropriation of $25,000.
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney's Office
August 16, 1999
Page Two
II. Current Situation:
Since August, 1991, the Office of the Commonwealth's
Attorney has expended the $25,000 originally
appropriated, and periodically receives additional
funds from the state's asset sharing program. Grant
requirements include that these funds be placed in an
interest bearing account and the interest earned be
used in accordance with program guidelines.
Bo
Revenues collected through June 30, 1999, for this
grant are $114,499 and were recorded in accounts 035-
035-1234-7107, and 035-035-1234-7275. The current
revenue estimate is $86,506. Funding received in
excess of the estimated revenue totals $27,993 and
needs to be appropriated.
Co
Funds must be appropriated before they can be expended
for law enforcement.
III. Issues:
A. Need
B. Funds Availability
IV. Alternatives:
ao
City Council appropriate assets forfeited to the Office
of the Roanoke City Commonwealth's Attorney and
appropriate revenue in the amount of $27,993.
Need exists to provide additional funds and
equipment to enhance criminal investigations.
o
Funds availability will be controlled by
effectiveness of investigations through assets
seized and forfeited in joint investigations with
federal, state and local agencies.
Mayor and Members of City Council
Subject: Cash Assets Forfeited to the
Roanoke City Commonwealth Attorney's Office
August 16, 1999
Page Three
Vo
City Council not appropriate grant fund proceeds.
1. Need for supplemental funds enabling increased
effectiveness of investigation and prosecution
will not be met.
2. Funds will not be received from the sources
enumerated.
Recommendation is that Council approve alternative "A"
to:
A.
Appropriate $27,993 to the following grant fund
accounts:
1. Administrative Supp. 035-026-5140-2030
$12,993
2. Expendable Equipment (<$500) 035-026-5140-2035 3,000
3. Training & Development 035-026-5140-2044
4. CIS-Prsnl Cmptr Rent/Maint 035-026-5140-7007
5. Expendable Equipment >$500 035-026-5140-9005
Total
3,000
5,000
4,000
$27,993
B o
Increase the revenue estimate for grant fund account
035-0035-1234-7107 by $22,407, and grant fund revenue
account 035-035-1234-7275 by $5,586.
Donald S. Caldwell
Commonwealth' s Attorney
City Attorney
Director of Finance
Director of Administration & Public Safety
Budget Administrator
Mary F. Parker, CMC/AA.E
City Clerk
CITY OF ROANOKE
Office of the city Clerk
August 20, 1999
File #178414432434-511
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report with regard to the "Greater Gainsboro Area" project, recommending the City's
investment of up to $3 million for public infrastructure, up to $700,000.00 toward the First
Street Pedestrian Bridge, up to $5 million for a public parking garage of 450 to 500 spaces,
and identification of a strategy and funding for a future comprehensive parking study of the
downtown area from the Catholic Church to Community Hospital; and the City's property
concept of retaining ownership and operation of any public facilities or improvements
constructed with public resources, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 16, 1999.
On motion, duly seconded and adopted, action on the report was deferred until the regular
meeting of Council on Tuesday, September 7, 1999, at 2:00 p.m., in the City Council
Chamber.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Members, Downtown North Task Force
James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
H:~AUGI 6.WPD
James D. Ritchie, Sr.
August 20, 1999
Page 2
pc:
Evelyn S. Lander, Chief, Planning and Community Development
Phillip F. Sparks, Chief, Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
H:'~AUG16.WPD
RECEIYED
CITY CLERIqS OFFtCE
'99 t tJG 12 A 8:26
Roanoke, Virginia
August 16, 1999
99-31
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Recommendations Regarding "Greater Gainsboro Area" Project
I. Background:
Three major projects initiated in the Greater Gainsboro area, bordered by Wells Avenue,
Jefferson Street, Shenandoah Avenue, and Gainsboro Road, have requested substantial
financial and other assistance from the City. The projects include:
The RNDC Project, an effort by the Roanoke Neighborhood Development
Corporation (RNDC) to revitalize Henry Street by constructing the Crew Suites
office building, the Caboose convenience store and open plaza space.
The Higher Education Center (GOB North), which seeks to combine the capabilities
of several institutions of higher learning to provide post-secondary educational
opportunities not presently available within the City.
Shenandoah Crossing (GOB South), the Roanoke Redevelopment and Housing
Authority (RRHA) effort to convert a former Norfolk Southern office building into
86 market-rate apartments.
Coordination of the three projects is essential, given their common need for public
infrastructure improvements and parking requirements. Moreover, the projects were
proceeding with three individual plans, time frames and financial assumptions, creating
potentially impossible demands upon public resources.
Cost estimates and financial strategies were needed, especially considering the demand
for public investment in schools, parks, Victory Stadium, economic development,
museums, an IMAX theater and other multi-million-dollar public projects such as Lincoln
2000. In the latter case, the City's strategy must consider its commitment of $3 million
for public infrastructure improvements and housing rehabilitation funding for the Lincoln
Terrace/Washington Park area.
City Council appointed the Downtown North Task Force during its May 5, 1999, budget
study session to assist the Acting City Manager to develop recommendations regarding
infrastructure, public financing, timing of projects and related matters concerning the three
major projects constituting the initial Greater Gainsboro Area Project.
Members of Council
Page 2
II. Current Situation:
Over thirty meetings were conducted by staff and interested third parties since Council
created the Task Force. The Task Force has met three (3) times, most recently on July
27th. The other meetings have involved City administration meetings with representatives
of the three major projects, meetings with Downtown Roanoke Inc., the Hotel Roanoke
Conference Center, TAP, First Baptist Church, the owner of the Social Security building,
and internal staff.meetings to discuss concepts, time lines, and assistance requested from
the City.
Bo
Major project representatives have detailed the assistance requested from the City during
these meetings, including the following:
RNDC requested the City to provide $600,000 as a capital equity contribution
toward the construction of the Crew Suites office/retail building, to rent 30,000 of
the 50,000 square feet of office space in the building at $14 per square foot, and to
finance and construct all public infrastructure outside the footprint of the building,
including curbs, gutters and sidewalks, lighting and other streetscaping, decorative
surfacing for the plaza area, and parking. RNDC expressed an expectation that it
would control the parking, including retention of program income realized from its
operation. RNDC indicated that the $600,000 equity from the City is required to
obtain approval for approximately $5 million in bank financing for the construction
of the Crew Suites. The project is dependent upon the RRHA transferring at no
cost to RNDC the property surrounding, adjacent to and on which the Crew Suites
would be constructed. This property was originally purchased on behalf of the City
with Community Development Block Grant (CDBG) funds.
The Higher Education Center requested the City to provide public infrastructure,
including curbs, gutters and sidewalks, lighting and other streetscaping and
approximately 600 evening and 200 day parking spaces, with free parking to be
available to students. In providing parking, the Center requested that the City grade
the area adjacent to the building since it lies at what is to be the main entrance.
The RRI-IA requested the City to provide public infrastructure, including curbs,
gutters and sidewalks, lighting and other streetscaping. The RRHA could provide
for its project's parking needs through a surface parking lot.
There is significant overlap in the parking areas desired by each of the individual projects.
The space available for parking use is generally centrally located within the overall project
site, between the existing and planned buildings.
Members of Council
Page 3
C. Lumsden Associates with Marsh Witt Associates has been selected to develop reliable
cost estimates for the Greater Gainsboro project area, including infrastructure in existing
public right-of-ways, surface parking, RNDC project infrastructure, and a public parking
garage. Authority to enter into an agreement was provided by Council on June 7, 1999.
The agreement has been executed, with Lumsden's work to be completed in 90 days.
City investments in the Greater Gainsboro Area Project were not provided for in the
updated Capital Improvement Plan (CIP FY 1999-2003), the latest bond issue or other
City funds, with two exceptions. The first exception is $700,000 for the First Street
Pedestrian Bridge, which is included in the CIP. The other exception is $2.5 million
previously committed to the Higher Education Center from City funds to match the $9.0
million provided by the Commonwealth of Virginia.
At its July 27th meeting, the Task Force agreed upon the following recommendation and
understanding:
1. The unanimous recommendation of the Task Force was:
To support infrastructure and parking solutions, including a
comprehensive parking study covering the area from the Catholic
Church to Community Hospital, such improvements to be made in a
manner consistent with the RNDC plan.
The specific needs of RNDC should be resolved separately from the infrastructure
and parking needs common to all three projects.
The City's current investment concept, given the Task Force's recommendation and the
limits of available public resources, for the Greater Gainsboro Area Project includes:
1. Up to $3 million for public infrastructure;
2. Up to $700,000 toward the First Street Pedestrian Bridge; and
3. Up to $5 million for a public parking garage of 450 to 500 spaces.
Identification of a strategy and funding for a future comprehensive parking study
of the downtown area from the Catholic Church to Community Hospital.
G. Potential funding sources for these public investments include:
1. Existing funds in operating and capital budgets;
Members of Council
Page 4
2. Community Development Block Grant (CDBG) funds;
3. Capital Maintenance and Equipment Replacement Program (CMERP) funds;
4. Capital Fund interest earnings; and
5. Issuing general obligation bonds.
The City will retain ownership and operation of any public facilities or improvements
constructed with public resources.
The City's assistance represents nearly 25% of the proposed total investment estimated
to comprise the initial Greater Gainsboro Area Project. That is, the $8.7 million
investment under consideration by the City and the $2.5 million previously committed to
the Higher Education Center represent nearly 25% of the total estimated investment of
the Greater Gainsboro Area Project.
A separate Council report (#99-3 8) offers city management's recommendations regarding
RNDC's requests for a capital equity contribution and space rental in the Crew Suites
building.
III. Issues:
Other key actions still pending involve transfers of property, including RNDC's securing
certain privately-owned parcels. Timing of property transfers depends on all parties
coordinating their actions and confirming all financing and approvals in binding contracts.
A. Funding.
B. Timing.
C. Impact on economic and community development.
IV. Alternatives:
Concur in referring to the Acting City Manager and Director of Finance for further
recommendations to City Council concerning specific actions, including identification of
funding sources, to carry out:
1. The City's investment concept of
a. Up to $3 million for public infrastructure;
Members of Council
Page 5
b. Up to $700,000 toward the First Street Pedestrian Bridge;
c. Up to $5 million for a public parking garage of 450 to 500 spaces; and
Identification of a strategy and funding for a future comprehensive parking
study of the downtown area.
The City's property concept, whereby the City will retain ownership and operation
of any public facilities or improvements constructed with public resources.
Cost to the City will be $8.7 million in capital investments. Potential funding
sources have been indicated in II.G. above; however, the final decisions
remain to be made.
Timing remains critical. Each of the three individual projects comprising the
Greater Gainsboro Area project faces time-sensitive concerns such as securing
other public or private financing, construction schedules and anticipated
opening dates. Endorsement of the status report establishes a clear
understanding of the City's commitments, which is needed to move the project
forward.
Impact on economic and community development will be positive. Moving
forward with the plans of the three major projects will provide educational,
employment and housing opportunities to revitalize this pivotal area of the
City. The improvements will complement and enhance the improvements
made to the Hotel Roanoke and Conference Center, Wells Avenue and
Gainsboro Road.
Do not concur in referring to the Acting City Manager and Director of Finance for further
recommendations to City Council conceming specific actions, including identification of
funding sources, to carry out the City's investment and property concepts, as outlined in
Alternative A.
Cost to the City will remain an issue. A decision not to endorse these concepts will
require that the City develop an alternative investment concept or property concept
or both.
Timing will become even more critical. Further delays may jeopardize the ability
of the three major projects to secure financing, meet construction schedules, and
open as anticipated.
3. Impact on economic and community development would be negative if further
Members of Council
Page 6
delays resulted in postponing or canceling the educational, employment and housing
opportunities to be provided by the three major projects.
V. Recommendation:
It is recommended that Council concur with Alternative A., which would refer to the Acting
City Manager and Director of Finance for further recommendations to City Council concerning
specific actions, including identification of funding sources, to carry out:
A. The City's investment concept of:
1. Up to $3 million for public infrastructure;
2. Up to $700,000 toward the First Street Pedestrian Bridge;
3. Up to $5 million for a public parking garage of 450 to 500 spaces; and
4 Identification of a strategy and funding for a future comprehensive parking study
of the downtown area from the Catholic Church to Community Hospital.
B. The Ci _ty's property concept of retaining ownership and operation of any public facilities
or improvements constructed with public resources.
Respectfully submitted,
A~~~D.~itcMhi~
JDR:feb
C.'
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Director of Public Works
Director of Human Development
Chief, Economic Development
Chief, Planning and Community Development
Acting Budget Administrator
Office of Grants Compliance
Members, Downtown North Task Force
AUG 18 '99 !~:4?PM COMMUHITY REIMVESTMEMT 1ST UHIOI~
Fax to: ...... . A,u~ust 10t j~999
Ms. Mary Parker, City Clerk, City of Roanoke
From:
Teresa Walker, c/o Roanoke Neighborhood Development Corp.
Ms. Parker, as we discussed, I would like to request time on City
Council's agenda/'or August 16 at 2:00 p.m. The presentation
should take about 20 minutes.
If the Acting City Manager has items related to RNDC, I
understood you to say that parliamentary procedures allows for
discussion at that time, vs. later in the agenda.
Thc people who may speak are: (If this changes, we will advise
you on the day of council, so the Mayor may recognize them.)
Charles Price, Chairman, RNDC
Vcmice Law, President, RNDC
Lylbum Moore, Board Member RNDC
Audio visual equipment needed will be an easel and a TV/VCR. If
you have any questions, please call me at 563-7547 (day number).
Thank you for all of your help.
Teresa Walker
Secretary, RNDC
Cc:
AUG-10-1999
Charles Price
Vernice Law
Lylburn Moore
13:07
17055615979
P. 81
RECEIVED
CITY CLERKS OFFICE
19 P2:31
Office of the City Manager
August 18, 1999
The Honorable James O. Trout, Chairman,
and Members of the Downtown North Task Force
Roanoke, Virginia
Dear Chairman Trout and Task Force Members:
During the August 16 City Council meeting, the report on parking and infrastructure
improvements in the Downtown North area was officially tabled by City Council, due to
confusion over the role of the Task Force. Our understanding was that the Task Force was
appointed to advise the City Manager on the infrastructure and parking improvements needed in
the area.
Although each member was provided a copy of the council report, which I believe
reflected the unanimous recommendation of the Task Force, questions were raised over whether
there was adequate time for members to review and comment on the report.
Attached is another copy of the report'for your review. City Council is expected to take
action on the report at its next scheduled meeting, which will be Tuesday, September 7. Please
let me know if you do not believe the report adequately reflects the intent of the Task Force. I
am open to discussion about this report and welcome your comments. Additionally, if any
member feels that we need another meeting, please advise me or the Downtown North Task
Force Chairman.
Sincerely,
· Ritchie
City Manager
Attachment
cc: ~ary F. Parker, City Clerk
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Roanoke, Virginia
August 16, 1999
99-31
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Recommendations Regarding "Greater Oainsboro Area" Project
I. Background:
Three major projects initiated in the Greater Gainsboro area, bordered by Wefts Avenue,
Jefferson Street, Shenandoah Avenue, and Gainsboro Road, have requested substantial
financial and other assistance from the City. The projects include:
The RNDC Project, an effort by the Roanoke Neighborhood Development
Corporation (RNDC) to revitalize Henry Street by constructing the Crew Suites
office building, the Caboose convenience store and open plaza space.
The Higher Education Center (GOB North), which seeks to combine the capabilities
of several institutions of higher learning to provide post-secondary educational
opportunities not presently available within the City.
Shenandoah Crossing (GOB South,. the Roanoke Redevelopment and Housing
Authority (RRHA) effort to convert a former Norfolk Southern office building into
86 market-rate apartments.
Coordhna_t_ion of the three project~ is essential, given their common need for public
infrastructure improvements and parking requirements. Moreover, the projects were
proceeding with three individual plans, time frames and financial assumptions, creating
potentially impossible demands upon public resources.
Cost estimates and financial strategies were needed, especially considering the demand
for public investment in schools, parks, Victory Stadium, economic development,
museums, an IMAX theater and other multi-million-dollar public projects such as Lincoln
2000. In the latter case, the City's strategy must consider its commitment of $3 million
for public infrastructure improvements and housing rehabilitation funding for the Lincoln
Terrace/Washington Park area.
City Council appointed the Downtown North Task Force during its May 5, 1999, budget
study session to assist the Acting City Manager to develop recommendations regarding
infrastructure, public financing, timing of projects and related matters concerning the three
major projects constituting the initial Greater Crainsboro Area Project.
Members of Council
Page 2
II. Current Situation:
Over thirty meetings were conducted by staff and interested third parties since Council
created the Task Force. The Task Force has met three (3) times, most recently on July
27th. The other meetings have involved City administration meetings with representatives
of the three major projects, meetings with Downtown Roanoke Inc., the Hotel Roanoke
Conference Center, TAP, First Baptist Church, the owner of the Social Security building,
and internal staffmeetings to discuss concepts, time lines, and assistance requested from
the City.
Major project representatives have detailed the assistance requested from the Cid during
these meetings, including the following:
RNDC requested the City to provide $600,000 as a capital equity contribution
toward the construction of the Crew Suites office/retail buUding, to rent 30,000 of
the 50,000 square feet of office space in the building at $14 per square foot, and to
finance and construct all public infrastructure outside the footprint oftha building,
including curbs, gutters and sidewalks, lighting and other streetscaping, decorative
surfacing for the plaza area, and parking. RNDC expressed an expectation that it
would control the parking, including retention of program income realized from its
operation. RNDC indicated that the $600,000 equity from the City is required to
obtain approval for approximately $:5 million in bank financing for the construction
of the Crew Suites. The project is dependent upon the RRI-IA transferring at no
cost to RNDC the property surrounding, adjacent to and on which the Crew Suites
would be constructed. This property was originally purchased on behalf of the City
with Community Development Block Grant (CDBG) funds.
The Higher Education Center requested the City to provide public infrastructure,
including curbs, gutters and sidewalks, lighting and other streetscaping and
approximately 600 evening and 200 day parking spaces, with free parking to be
available to students. In providing parking, the Center requested that the City grade
the area adjacent to the building since it lies at what is to be the main entrance.
The RRHA requested the CiW to provide public infrastructure, including curbs,
gutters and sidewalks, lighting and other streetscaping. The RRHA could provide
for its project's parking needs through a surface parking lot.
There is significant overlap in the parking areas desired by each of the individual projects.
The space available for parking use is generally centrally located within the overall project
site, between the existing and planned buildings.
Members of Council
Page 3
C. Lumsden Associates with Marsh Witt Associates has been selected to develop reliable
cost estimates for the Greater G-ainsboro project area, including infrastructure in existing
public fight-of-ways, surface parking, RNDC project infrastructure, and a public parking
garage. Authority to enter into an agreement was provided by Council on June 7, 1999.
The agreement has been executed, with Lumsden's work to be completed in 90 days.
City_ investments in the Greater Gainsboro Area Project were not provided for in the
updated Capital Improvement Plan (CIP FY 1999-2003), the latest bond issue or other
City funds, with two exceptions. The first exception is $700,000 for the First Street
Pedestrian Bridge, which is included in the CIP. The other exception is $2.5 million
previously committed to the Higher Education Center from City funds to match the $9.0
million provided by the Commonwealth of Virginia.
At its July 27th meeting, the Task Force agreed upon the following recommendation and
understanding:
1. The unanimous recommendation of the Task Force was:
To support infrastructure and parking solutions, including a
comprehensive parking study covering the area from the Catholic
Church to Community Hospital, such improvements to be made in a
manner consistent with the RNDC plan.
The specific needs of RND(~ should be resolved se_oaratelv from the infrastructure
and parking needs common to all three projects.
The City's current investment concept, given the Task Force's recommendation and the
limits of available public resources, for the Greater Gainsboro Area Project includes:
1. Up to $3 million for public infrastructure;
2. Up to $700,000 toward the First Street Pedestrian Bridge; and
3. Up to $5 million for a public parking garage of 450 to 500 spaces.
Identification of a strategy and funding for a future comprehensive parking study
of the downtown area from the Catholic Church to Community Hospital.
G. Potential funding sources for these public investments include:
1. Existing funds in operating and capital budgets;
Members of Council
Page 4
2. Community Development Block Grant (CDBG) funds;
3. Capital Maintenance and Equipment Replacement Program (CMERP) funds;
4. Capital Fund interest earnings; and
5. Issuing general obligation bonds.
The City will retain ownership and operation of any public facilities or improvements
constructed with public resources.
The City's assistance represents nearly 25% of the proposed total investment estimated
to comprise the initial Greater Gainsboro Area Project. That is, the $8.7 million
investment under consideration by the City and the $2.5 million previously committed to
the Higher Education Center represent nearly 25% of the total estimated investment of
the Greater Gainsboro Area Project.
A separate Council report (#99-38) offers city management's recommendations regarding
RNDC's reauests for a capital equity contribution and space rental in the Crew Suites
building.
III. Issues:
Other key actions still oendin~ involve transfers of property, including RNDC's securing
certain privately-owned parcels. Timing of property transfers depends on all parties
coordinating their actions and confirming all financing and approvals in binding contracts.
A. Funding.
B. Timing.
C. Impact on economic and community development.
IV. Alternatives:
Concur in referring to the Acting City Manager and Director of Finance for further
recommendations to City Council concerning specific actions, including identification of
funding sources, to carry out:
1. The City's investment concept of
a. Up to $3 million for public infrastructure;
Members of Council
Page 5
b. Up to $700,000 toward the First Street Pedestrian Bridge;
c. Up to $5 million for a public parking garage of 450 to 500 spaces; and
Identification of a strategy and funding for a future comprehensive parking
study of the downtown area.
The City's property_ concept, whereby the City will retain ownership and operation
of any public facilities or improvements constructed with public resources.
Cost to the City will be $8.7 million in capital investments. Potential funding
sources have been indicated in II.G. above; however, the final decisions
remain to be made.
Timing remains critical. Each of the three individual projects comprising the
Greater Gainsboro Area project faces time-sensitive concerns such as securing
other public or private financing, construction schedules and anticipated
opening dates. Endorsement of the status report establishes a clear
understanding of the Cites commitments, which is needed to move the project
forward.
Impact on economic and community_ development will be positive. Moving
forward with the plans of the three major projects will provide educational,.
employment and housing opportunities to revitalize this pivotal area of the
City. The improvements will complement and enhance the improvements
made to the Hotel Roanoke and Conference Center, Wells Avenue and
Gainsboro Road.
Do not concur in referring to the Acting City_ Manager and Director of Finance for further
recommendations to City Council concerning specific actions, including identification of
funding sources, to carry out the City's investment and property concepts, as outlined in
Alternative A.
Cost to the City will remain an issue. A decision not to endorse these concepts will
require that the City develop an alternative investment concept or property concept
or both.
Timing will become even more critical. Further delays may jeopardize the ability
of the three major projects to secure financing, meet construction schedules, and
open as anticipated.
3. Impact on economic and community development would be negative if further
Members of Council
Page 6
delays resulted in postponing or canceling the educational, employment and housing
opportunities to be provided by the three major projects.
V. Recommendation:
It is recommended that Council concur with Alternative A, which would refer to the Acting
City Manager and Director of Finance for further recommendations to City Council concerning
specific actions, including identification of funding sources, to carry out:
A. The City's investment concept of:
1. Up to $3 million for public infrastructure;
2. Up to $700,000 toward the First Street Pedestrian Bridge;
3. Up to $5 million for a public parking garage of 450 to 500 spaces; and
4
Identification of a strategy and funding for a future comprehensive parking study
of the downtown area from the Catholic Church to Community Hospital.
Bo
The City's vro_vertv conce_~t of retaining ownership and operation of any public facilities
or improvements constructed with public resources.
Respectfully submitted,
JDR:feb
C:
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Director of Public Works
Director of Human Development
Chief, Economic Development
Chief, Planning and Community Development
Acting Budget Administrator
Office of Grants Compliance
Members, Downtown North Task Force
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
August 18, 1999
The Honorable Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
At the regular meeting of Council on Monday, August 16, Ms. Bethel requested that I
provide the Members of Council with copy of the enclosed communications in regard to
residential parking concerns along Gilmer AVenue and Patton Avenue, N. E. By copy of
this letter, I am pleased to comply with Ms. Bethers request.
With kindest personal regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:na
pc:
Ms. Evelyn Bethel, 35 Patton Avenue, N. E., Roanoke, Virginia 24016
James D. Ritchie, Acting City Manager
Diane S. Akers, Acting Assistant City Manager
Historic Gainsboro Preservation District, Inc., 35 Patton Ave., NE, Roanoke, VA 24016 (540) 342-0728
December 29, 1998
Robert Bengtson, Traffic Engineer
Traffic Division, City of Roanoke
1802 Courtland Road, N. W.
Roanoke, Virginia 24012
Dear Mr. Bengtsorc
Several weeks ago we discussed the present, and potentially worse, ~arklng
problems within the Historic Gaimboro neighborhood (Gilmer and Patton Avenues, North
East). Residents of tl~ area are experiencing difficulty in parking on the streets where
they live bemuse people attending aCtivities at the Hotel Roanoke, Civic Center, etc.
frequently park all day and often into tho early night.
As explained during our telephone conversation, there is no effort to restrict all
parking on the public streets. However, we do request that residents be afforded parking
permits to allow them nnllmlted parking at all times. Non-residents of Historic C. raln.nboro
should be allowed to park for a reasonable time frame--yet to be determined. It has been
stated that some districts in Roanoke have "reserved" parking for residents.
The practice. 'of issuing residential parking permits is very successfully used in
larger metropolitan areas. Residents in t~toric Gainsboro are attempting to resolve the
potentially worse parking situation as the area around us becomes commercially
developed. Again, we request that residents of Historic Gainsboro be issued residential
parking permits so we can park on the street without being issued tickets when the limited
parking rule or law has become effective.
Sincerely yours,
Historic Gainsboro in Roanoke, Virginia
TRAFFIC ENGINEERING DIVISION
TELEPHONE: (540) 853-2686
FAX: (540) 853-1270
Januaw 12,1999
Ms. Evelyn Bethel
35 Patton Avenue, N.E.
Roanoke, VA 24016
Dear Ms. Bethel:
This is to acknowledge receipt of your letter dated December 29, 1998, regarding
residential parking concerns along Gilmer Avenue and Patton Avenue, N.E. Please allow
us approximately 30 days to review this matter before we respond to you with our findings.
Please feel free to call me in the meantime;
Sincerely,
Robert K. Bengtson, P.E.
Traffic Engineer
RKB/gpe ' -
Copy: William F. Clark, Director of Public Works
Evelyn S. Lander, Acting Chief, Planning
Mariam Alam-Stacey, Coordinator, Neighborhood Partnership
1802 Courtland Road, N.E. Roanoke, Virginia 24012
TRAFFIC ENGINEERING DIVISION
TELEPHONE: (540) 853-2686
FAX: (540) 853-1270
February 22, 1999
Ms. Evelyn Bethel
35 Patton Avenue, N.E.
Roanoke, VA 24016
Dear Ms. Bethel:
This is in response to your letter of December 29, 1998, regarding the parking
situation along Gilmer and Patton Avenues (east of Jefferson Street). You indicated that
residents of this area are experiencing difficulty in parking on the streets where they live
because people attending activities at the Hotel Roanoke, Civic Center, etc.,, frequently
park all day and often into the early night. You have suggested that residents of these two
streets be provided with permits that allow them to park for an unlimited period of time.
Non-residents could continue to park along these two streets, but would be subject to a
time limit (to be determined).
While it is not true that some districts in Roanoke have reserved parking for
residents, you correctly noted that the practice of using residential parking permits is in use
in other urban areas. Our office recently contacted other Virginia localities and found that
Blacksburg, Charlottesville and Lynchburg have officially adopted such programs. Their
programs completely exclude non-residents from parking in designated zones. The criteria
for approving permit parking zones varies among these communities. Using Charlottesville
as an example, if 75% of the available on-street parking spaces are occupied (in a given
block) and 50% of the occupied spaces are occupied by non-residents, then that block Can
be approved for permit'parking. They also require an annual fee of $10.00 per residence
to acquire the permit. (By comparison, Blacksburg also uses the 75% available on-street
parking spaces criteria, with only 25% occupied by non-residents as justification for permit
parking, with a $1.00 fee per permit. Lynchburg uses no specific percentages for its
criteria, and has a $3.00 fee for each permit.)
On various dates during the past several weeks, we conducted studies of on-street
parking usage along Gilmer and Patton Avenues during various hours of the day. These
dates included times when the Conference Center was hosting large groups of people or
the Civic Center was hosting a large event. At no time during the study was the parking
usage found to be excessive such that it would preclude a resident from parking in front
of or near their home. Using the Charlottesville or Blacksburg criteria as a test, the
residents of these streets would not be eligible for parking permits.
While you are to be commended for your foresight in recognizing that the on-street
parking situation could worsen, we believe it is too preliminary to enact a new City
ordinance for residential parking at this time. Under the assumption that our ordinance
1802 Courtland Road, N.E. Roanoke, Virginia 24012
Lettcr/Bcthel/Parking/Gilmer/Patton
Page 2
February 22, 1999
would be similar to that of other Virginia cities, the parking permit system could not be
approved for your streets based upon our observations to date. Further, there is the
ongoing study of parking needs associated with development in the area generally
bounded by Jefferson Street, Wells Avenue, Shenandoah Avenue and Gainsboro Road,
N.W. Future parking facilities are under consideration to handle development in that area.
We will continue to monitor the parking situation on your streets. Please feel free
to call me at any time to observe these on-street parking conditions.
Sincerely,
Robert K. Bengtson, P.E.
Traffic Engineer
RKB/gpe
Copy: William F. Clark, Director of Public Works
Evelyn S. Lander, Chief of Planning ·
Mariam Alam-Stacey, Coordinator, Neighborhood Partnership
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August20,1999
File #178-414-432-434_511
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report with regard to capital equity contribution and space rental requests of the
Roanoke Neighborhood Development Corporation, recommending the renting of 15,000
square feet of office space at an initial rate of $14 per square foot under standard lease
provisions and a matching capital equity contribution not to exceed $375,000.00, and that
the matter be referred back to the Acting City Manager and the Director of Finance for
identification of funding, was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, August 16, 1999.
On motion, duly seconded and adopted, Council concurred in the recommendation. '
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Vernice Law, President, Roanoke Neighborhood Development Corporation, 15'09
Lafayette Blvd., N. W., Roanoke, Virginia 24017
Members, Downtown North Task Force
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Evelyn S. Lander, Chief, Planning and Community Development
H:kAUG16,WPD
James D. Ritchie, Sr.
August 20, 1999
Page 2
pc:
Phillip F. Sparks, Chief, Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
H:~AUGI6.WPD
RECEIVED
CITY CLERKS OFFICE
'99 AUG 12 A9:54
Roanoke, Virginia
August 16, 1999
99-38
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Recommendation Regarding Roanoke Neighborhood Development
Corporation (RNDC) Capital Equity Contribution and Space Rental
Requests
Co
RNDC is one of the three ma'or ro'ects com risin the Greater Gainsboro Area Pro'ect
which also includes the Higher Education Center and the Roanoke Redevelopment and
Housing Authority's "Shenandoah Crossing" Apartments.
· o o o
The C~t of Roanoke on ~nall entered ~nto an a reement with RNDC on November 1
199__~7, to develop a plan to improve and redevelop the Henry Street commercial area and
residential housing in the adjourning neighborhoods.
RNDC's major goals under the terms of the agreement include:
Obtaining initial and ongoing technical assistance to increase its capacity to develop
and implement eligible neighborhood revitalization and/or economic development
activities.
Conductin relimina anal sis and re-develo ment activities for parcels of land
in the Henry Street area to provide a linkage to the surrounding Gainsboro
neighborhood.
_Determining parking requirements of existing facilities and proposed developments
in the Henry Street area to help ensure availability of accessible and safe parking
needed to enhance success.
4. Analyzing housing condition~, including those related to market rate housing in such
areas as the Gainsboro neighborhood and Harrison Avenue corridor.
5. Securing conditional funding commitment~ and/or initiating construction.
Initial He Street area develo ments ro osed b RNDC include;
1. The construction of the Crew Suites office building.
Members of Council
Page 2
II.
2. Construction of the Caboose convenience store.
3. Open plaza space in the project area.
4. Conversion of the First Street Bridge into a pedestrian bridge,.
Current Situation:
A. RNDC has requested that the City of Roanoke:
Provide $600,000 as a capital equity contribution toward construction of the Crew
Suites office building. RNDC indicates that the capital equity contribution is needed
to secure approximately $5 million in private financing needed for the construction
of the office building.
Lease 30,000 square feet of the 45,000 square feet of office space to be available
in the building, at a cost of $14 per square foot.
.Construct public infrastructure outside the footprint of the office building, including
curbs, gutters, and sidewalks, street lighting, streetscaping, and decorative surfacing
for the plaza area, the conversion of the First Street Bridge into a pedestrian bridge,
and parking.
.Agree to RNDC's control of parking in the project are;~, including the retention of
program income from its operation.
RNDC has also requested that the Roanoke Redevelopment and Housing Authority
.transfer to RNDC the property surrounding, adjacent to, and on which the Crew Suites
office building will be constructed.
At its Jul 27th meetin the Downtown North Task Force a reed upon the following
recommendation and understanding:
1. _The unanimous recommendation of the Task Force was:
To support infrastructure and parking solutions, including a comprehensive parking
study covering the area fi-om St. Andrew's Catholic Church to Community Hospital,
such improvements to be made in a manner consistent with the RNDC plan.
2.. The specific needs of RNDC should be resolved separately from the infrastructure
and parking needs common to all three projects constituting the Greater Gainsboro
Area Project.
III.
Do
Members of Council
Page 3
Issue____~s:
City management has been meeting with RND¢_,' representatives since the July 27th Task
Force meeting to find solutions for RNDC's specific needs. As part of these discussions,
the City was advised that RNDC's ca ital e uit contribution needs have increased to
~. '
2. Space needs of City department:~.
3. Viability of the RNDC projec_t.
4. Impact on community developmenl.
IV. _Alternatives:
Bo
mo
Rent 15 000 s uare feet of office s ace in the Crew Suites office buildin at an initial rate
of $14 per square foot and with standard lease provisions applying.
1. _Cost to the Cit~ would be $210,000 per year. Depending on which departments
occupy the building, the City may be reimbursed for part of this cost from state
and/or federal sources.
Space needs of City department:; selected to occupy Crew Suites would be met.
Space needs of other City departments might be resolved by any space vacated in
the Municipal Building.
Viability of the RNDC project would not be ensured by City participation limited
to rental of 15,000 square feet of the Crew Suites office space. RNDC has
indicated its need for a substantial capital equity contribution in order to secure
private capital for the building's construction.
I_mpact on community developmeni, would be uncertain, as viability of the RNDC
project is not ensured with City participation limited to rental of 15,000 square feet
of office space.
Rent 15 000 s uare feet at an initial $14 rate under standard lease rovisions and rovide
a matchin ca kal e uit contribution not to exceed $375 000 in the form of a grant.
1. ~ would be $210,000 for rental of office space and a capital equity
contribution of up to $375,000 to match funds raised by RNDC.
Members of Council
Page 4
Co
Do
Space needs of City departments would be affected as in IV.A.2. above.
.Viability of the RNDC project would be enhanced, though RNDC would still be
required to match the City's grant in order to meet the full equity contribution
needs. Discussions indicate that RNDC would be agreeable to pursuing such
fundraising.
.Impact on community developmen_t would be positive, assuming RNDC's success
in raising the matching funds needed to secure the private construction financing.
Further, a successful project would be expected to spur additional growth in the
area and return an estimated $370,000 in tax revenues to the community over a five-
year period
Rent 30 000 s uare feet at an initial $14 rate under standard lease rovisions and rovide
a $600 000 ca ital e uit contribution in the form of a grant.
Cost to the City would be $420,000 per year. Again, depending on which
departments occupy the building, the City may be reimbursed for part of these costs
by state and/or federal sources.
.Space needs of City departments would be affected as in IV.A. 2. above; however,
no suitable configuration of City gfl]ces which could make use of 30,000 square feet
of space has been identified.
°
Viability of the RNDC project would be further enhanced, given the reduced
amount of funds to be raised by RNDC.
4. Impact on community development would again be positive and could be expected
to spur additional growth, assuming RNDC's success in raising the remaining funds
needed to secure the private construction financing. However, the increased annual
rental costs to the City would negate the benefits of the estimated $370,000 in tax
revenues to be returned to the community over five years.
Do.not rent s ace and do not rovide a canital eouit,, contribution toward the RNDC
project
Cost to the Cit~ would not be a financial issue. However, the impact upon relations
with a sizable segment of the City would be destructive of the public-private
partnership which has been developing. This would be detrimental to the long-term
interests of both the community and City government.
Members of Council
Page 5
~pace needs of City departments would remain an immediate and long-term issue
to be resolved by other means.
3. ~Viabilit¥ of the RNDC projec~t may well be irreparably damaged in that the
availability of private capital for the construction of the Crew Suites is linked to the
City's reliability as a tenant and the provision of a capital equity contribution.
4. Impact on community developmen[ would initially be negative through the delay in
restoring the intended project site to productive use. The long-term impact is more
difficult to measure in that the value of the property may be expected to attract
other developers.
V. Recommendation
It is recommended that City Council concur with the concept of Alternative Il_, including renting
15,000 square feet of office space at an initial rate of $14 per square foot under standard lease
provisions and a matching capital equity contribution not to exceed $375,000, and refer the
matter back to the Acting City Manager and Director of Finance for identification of funding.
Respectfully submitted,
J.a .~D. Ritchie
Actin'~City Manager
JDR:feb
C:
Acting Assistant City Manager
City Attorney
Director of Finance
Acting Director of Public Works
Director of Human Development
Chief, Economic Development
Chief, Planning and Community Development
Acting Budget Administrator
Office of Grants Compliance
President, Roanoke Neighborhood Development Corporation
Members, Downtown North Task Force
~ 10 '~ I~:47PM ~OMMUM~TY R~MV~$TM~MT IST UM~OM P,i
Fax tO: , , A,u=ust 10, ~999
Ms. Mary Parker, City Clerk, City of Roanoke
From:
Teresa Walker, c/o Roanoke Neighborhood Development Corp.
Ms. Parker, as we discussed, I would like to request time on City
Council's agenda for August 16 at 2:00 p.m. The presentation
should take about 20 minutes.
If thc Acting City Manager has items related to RNDC, I
understood you to say that parliamentary procedures allows for
discussion at that time, vs. later in the agenda.
The people who may speak arc: (If this changes, we will advise
you on the day of council, so the Mayor may recognize them.)
Charles Price, Chairmari, RNDC
Vernice Law, President, RNDC
Lylburn Moore, Board Member RNDC
Audio visual equipment needed will be an easel and a TV/VCR. If
you have any questions, please call me at 563-7547 (day number).
Thank you for all of your help.
Teresa Walker
Secretary, RNIX~
Cc: Charles Price
Vemice Law
Lylbum Moore
gd]G-1~-1999
1"~3'5615979
P.O1
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-342-405
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34431-081699 authorizing the City Manager's
issuance of Amendment No. 1 to the City's contract with Whitesell Orrison, Inc., in the
increased amount of $36,800.00, for additional engineering and design services for
Williamson Road Corridor improvements. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, August
16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
VVhitesell Orrison, Inc., 315 King George Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
H:~a, UG16.WPD
James D. Ritchie, Sr.
August 20, 1999
Page 2
pc:
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
H:~A. UOl 6.WPD
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34431-081699.
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 1 to the City's
contract with Whitesell Orrison, Inc., for additional engineering and design services for the
Williamson Road Corridor Improvements.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Amendment No. 1 to the City's contract
with Whitesell Orrison, Inc., for additional engineering and design services for the Williamson Road
all as more fully set forth in the report to this Council dated August 16,
Corridor Improvements,
1999.
2.
The Amendment No. 1 will provide authorization for additions in the work with an
increase in the amount of $36,800 to the contract dated November 19, 1998, all as set forth in the
above report.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-342-405
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34430-081699 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $44,000.00, in connection with the City's contract with Whitesell Orrison, Inc., for
additional engineering and design services for Williamson Road Corridor improvements.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr,., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
H:~AUGIti. WPD
James D. Grisso
August 20, 1999
Page 2
pc:
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
H:~AUG16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34430-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Streets and Bridges
Williamson Road Improvements (1) ..........................
Capital Improvement Reserve
Public Improvement Bonds - 1997 (2) .........................
$ 22,631,521
94,000
$ 79,089,686
284055
1) Appropriated from
Bond Funds
2) Streets and Bridges
(008-052-9716-9001) $ 44,000
(008-052-9706-9191) (44,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
bein effect~omits passage.
ATTEST:
City Clerk.
RECEIVED
Cll'Y CLERKS OFFICE
'99 ALIGIO A9:59
August 16, 1999
Council Report No. 99-150
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject: WILLIAMSON ROAD CORRIDOR IMPROVEMENTS
AMENDMENT NO. 1 TO THE CONTRACT FOR
CONSULTANT SERVICES
Background on the subject in chronological order is as follows:
Consultant contract awarded to Whitesell Orrison, Inc. at the regularly scheduled
meeting of City Council on October 6, 1998, and a contract dated November 19,
1998, was executed by the parties.
Bo
Contracted work consists of preliminary engineering design services for the entire
three (3) mile project corridor, preparation and submission of a TEA-21
Enhancement Fund application to the Virginia Department of Transportation
(VDOT) for the Williamson Road Area Businessmen's Association (WRABA) and
a virtual reality projection for the existing conditions over the entire length of the
Williamson Road Corridor from Orange Avenue to the northerly city limit. This is
not to be confused with that area south of Orange Avenue between the railroad and
Elm Avenue. That constitutes a separate project.
Note: Virtual reality projection is the computer-generated view of the project from
the perspective of a low-flying helicopter. Using computer-generated graphics one
can include the proposed facilities thus showing the public how the project will look
after it is built from several angles.
Final design, bidding, and certain construction management duties were to be
negotiated at a later date.
II.
Current situation is as follows:
A. Final design, bidding, and construction management duties for Phase I have now
been negotiated as follows:
Honorable Mayor and Members of City Council
WILLIAMSON ROAD CORRIDOR IMPROVEMENTS
AMENDMENT NO. 1 TO THE CONTRACT FOR
CONSULTANT SERVICES
August 16, 1999
Page 2
Bo
Co
Original
Contract
Amendment
No. 1
Inventory, Surveying, Base Map Products
Conceptual Design Phase
Preliminary Design Phase
Final Design Phase
Bidding Phase
Construction Phase
Virtual Reality Projection
Phase !
Phase II
TEA-21 Enhancement Fund Application
$ 9,000
Complete
11,200
7,000
7,800
26,100
2,480
5,220
3,000
Original Contract
35,000
Amendment I 36,800
New Contract Total
$ 71,800
The purpose of this report is to gain approval of Amendment No. 1 to the design
contract and to provide funding in the project account number 008-052-9716,
Williamson Road Improvements. Funding of $525,000 is available from the sale of
Series 1997 Bonds and may be transferred from account number 008-052-9706-9191
to the project account. $50,000 has already been provided from the sale of 1997
bonds via Ordinance No. 34027.
The funding will be used as follows:
Amendment No. 1 to the design contract
Contingency
$ 36,800
7,200
Total $ 44,000
Honorable Mayor and Members of City Council
WILLIAMSON ROAD CORRIDOR IMPROVEMENTS
AMENDMENT NO. 1 TO THE CONTRACT FOR
CONSULTANT SERVICES
August 16, 1999
Page 3
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternatives in order of feasibility are as follows:
Authorize the Acting Ci_ty Manager to execute Amendment No. 1 in the amount of
$36,800 to the design contract with Whitesell Orrison, Inc. for additional engineering
and design services, in a form acceptable to the City Attorney, and authorize the
Director of Finance to transfer $44,000 authorized by the Bond Referendum of
November, 1997 into the project account number 008-052-9716 as follows:
Amendment No. 1 to the design contract
Contingency
$ 36,800
7,200
Total $ 44,000
1. Cost of the amendment is reasonable for the services to be provided.
2. Funding totaling $525,000 is available in 1997 bond proceeds.
Do not authorize the Acting City Manager to execute Amendment No. 1 in the
amount of $36,800 to the design contract with Whitesell Orrison, Inc. for additional
engineering and design services, or the Director of Finance to transfer funding
authorized by the Bond Referendum of November, 1997 to the project account.
1. Cost is not an issue
2. Funding will remain available from the 1997 bond proceeds.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Honorable Mayor and Members of City Council
WILLIAMSON ROAD CORRIDOR IMPROVEMENTS
AMENDMENT NO. 1 TO THE CONTRACT FOR
CONSULTANT SERVICES
August 16, 1999
Page 4
Authorize the Acting Ci_ty Manager to execute Amendment No. 1 in the amount of
$36,800 to the design contract with Whitesell Orrison, Inc. for additional engineering
and design services, in a form acceptable to the Ci_ty Attorney, and the Director of
Finance to transfer $44,000 authorized by the Bond Referendum of November, 1997
to the project account number 008-052-9716, Williamson Road Improvements.
Respectfully submitted,
JDR/CMH/fm
C.'
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-330-405-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34433-081699 authorizing the City Manager's
issuance of Amendment No. 2, in the increased amount of $126,000.00, to the City's
contract with Malcolm Pirnie, Inc., for additional engineering services for Upgrade and
Expansion of the City's Water Pollution Control Plant. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
Malcolm Pirnie, Inc., 11832 Rock Landing Drive, Suite 400, Newport News, Virginia
23606
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
H:~AUG 16. WPD
James D. Ritchie, Sr.
August 20, 1999
Page 2
pc:
B. Clayton Goodman, III, Town Manager, Town of Vinton, 311 S. Pollard Street,
Vinton, Virginia 24179
Elmer C. Hodge, County Administrator, Roanoke County, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Gerald A. Burgess, County Administrator, Botetourt County, I Main Street, Box 1,
Fincastle, Virginia 24090-2002
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Chades M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Steven L. Walker, Manager, Water Pollution Control Plant
H:k&UGI6. WPD
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34433-081699.
A RESOLUTION authorizing the City Manager's issuance of Amendment No. 2 to the City's
contract with Malcolm Pimie, Inc., for additional engineering services for the Upgrade and Expansion
of the City's Water Pollution Control Plant.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Amendment No. 2 to the City's contract
with Malcolm Pirnie, Inc., for additional engineering services for the Upgrade and Expansion of the
City's Water Pollution Control Plant, all as more fully set forth in the report to this Council dated
August 16, 1999.
2. The Amendment No. 2 will provide authorization for additions in the work with an
increase in the amount of $126,000 to the contract dated October 10, 1994, all as set forth in the
above report.
ATTEST:
City Clerk.
Ma~y F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-330-405-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34432-081699 amending and reordaining certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, providing for transfer
of $126,000.00, in connection with the City's contract with Malcolm Pirnie, Inc., for
additional engineering services for Upgrade and Expansion of the City's Water Pollution
Control Plant, for a total contract amount of $2,154,338.00. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
H:~AUGI6.WPD
James D. Gdsso
August 20, 1999
Page 2
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Steven L. Walker, Manager, Water Pollution Control Plant
H:L~.UGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34432-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Sewage
Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-00 Sewage Treatment Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Sewa,qe Capital Outlay
Renovation/Expansion
Water Pollution Control Plant (1-2) ............................. $
Upgrade and Expansion
Water Pollution Control Plant (3-4) .............................
2,723,305
17,936,532
1) Appropriated from
Other Governments
2) Appropriated from
Bond Funds
3) Appropriated from
Other Governments
4) Appropriated from
Bond Funds
(003-056-8470-8999)
(003-056-8470-9001)
(003-056-8475-8999)
(003-056-8475-9001)
$79,002
46,998
(79,002)
(46,998)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFF)CE
August 16, 1999
Council Report No. 99-151
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
AMENDMENT NO. 2
MALCOLM PIRNIE, INC.
DESIGN OF UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
Background on the subject in chronological order is as follows:
A full services contract with Malcolm Pimie, Inc. for desi gn~ contract documents and
supervision for the Upgrade and Expansion of the City's Water Pollution Control
Plant was executed by the City of Roanoke in the amount of $1,996,338, ordinance
number 32210-101094, with the contract dated October 10, 1994.
The Biological Aerated Filter (BAF) was an integral part of the plant expansion.
Contract documents were prepared and the project was bid three (3) times. The first
two (2) bids were rejected on May 6, 1996 and July 1, 1996 by the City of Roanoke
because of non-responsive bids and/or exceptions taken to the procurement
documents. The third bid was accepted by City Council on September 3, 1996.
Malcolm Pirnie, Inc. submitted a request for additional services in connection with
the cost of changes to the contract documents for the three (3) bids in the amount of
$58,614. The Office of the City Engineer negotiated this fee down to $32,000, which
was approved by Change Order (Amendment) No. 1, ordinance number 33322-
040797, dated April 7, 1997.
A portion of the upgrade and expansion contract was the addition of two (2) new
filters to the present filter building. These two (2) new filters are air/water backwash,
which is considerably more efficient than just the present water backwash. It was
found that the influent and effluent valves, as well as the valves controlling the wash
water supply and drain, needed to be repaired. Since these valves are approximately
twenty-six (26) years old, it is becoming more difficult to procure spare parts. It was
also determined that the filter block underdrain system needs replacing. With all of
this major repair being required, it was decided to start replacing the filters one at a
time (there are eight [8] existing filters).
Malcolm Pirnie, Inc. was asked to quote the cost of designing remodeled filters
complete for bidding. After negotiation, the design fee was quoted as $126,000. The
estimated cost of the contract to rebuild all eight (8) filters is as follows:
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
MALCOLM PIRNIE, INC.
DESIGN OF UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
August 16, 1999
Page 2
Filter Modifications
Electrical Modifications
Contingency
Engineering
Estimated Project Cost
$2,105,000
25,000
200,000
126,000
$2,456,000
II.
Current situation is as follows:
A. The need for filter replacement has been determined and the design work and
contract documents need to be produced.
III.
Issues in order of importance are as follows:
A. Scope of design services
B. Funding
C. Time
IV.
Alternatives in order of feasibility are as follows:
mo
Approve Amendment No. 2 to the engineering contract with Malcolm Pirnie, Inc.,
in the amount of $126,000, for the design and production of contract documents to
convert the present water backwash filters to air/water backwash and the replacement
of control valves.
Scope of design services has been defined and the contract documents need
to be produced.
Funding for this service is available in the project contingency account
number 003-056-8475 and may be transferred to account number 003-056-
8470.
3. Time for preparation of contract documents is 90 calendar days.
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
MALCOLM PIRNIE, INC.
DESIGN OF UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
August 16, 1999
Page 3
Reject the proposal and do not instruct Malcolm Pimie, Inc. to prepare the contract
documents.
1. Scope of design services would not change.
Funding for the services would not be encumbered at this time. However, the
fee would most likely increase once the upgrade and expansion project is
completed and Malcolm Pirnie, Inc. has completed their present contract.
Time for the start of the filter replacement work would be extended. It is
anticipated that this replacement work will extend over three (3) or four (4)
years due to the construction cost. The replacement needs to start as soon as
possible.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to issue Amendment No. 2, in the amount of
$126,000, to the engineering contract with Malcolm Pimie, Inc., bringing the total
contract amount to $2,154,338. Contract amendment is to be for additional
engineering services for the design and production of contract documents to convert
the present water backwash filters to air/water backwash and the replacement of
control valves.
Bo
Transfer funding of $126,000 for the additional professional services from account
number 003-056-8475 to account number 003-056-8470.
C. Proportional share to each jurisdiction would be as follows:
City of Roanoke 37.3% $ 46,998
County of Roanoke 29.2% 36,792
City of Salem 20.9% 26,334
County of Botetourt 7.0% 8,820
Town of Vinton 5.6% 7,056
$126,000
Honorable Mayor and Members of City Council
AMENDMENT NO. 2
MALCOLM PIRNIE, INC.
DESIGN OF UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
August 16, 1999
Page 4
D. Amount of contingency remaining is $852,992.
Respectfully submitted,
J s D Ritchie
J.a s
Acting City Manager
JDR/LBC/bs
Attachments
C~
City Attomey
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 20, 1999
File #60-183-472
SANDRA H. EAKIN
Deputy City Clerk
David Lee, Sales Representative
Mitchell Distributing Company
P. O. Box 390
Salem, Virginia 25153
Dear Mr. Lee:
I am enclosing copy of Resolution No. 34435-081699 accepting the bid of Mitchell
Distributing Company, in the amount of $125,900.00, for the purchase of one new
articulated frame motor grader; and rejecting all other bids made to the City for the
equipment. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
James A. McClung, Manager, Fleet Management
William L. Stuart, Manager, Streets and Traffic
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
H:~xAUG 16.WI~D
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 20, 1999
File #60-183-472
SANDRA H. EAKIN
Deputy City Clerk
Deborah M. Beck, Corporate Secretary
Cavalier Equipment Corporation
P. O. Box 310
Cloverdale, Virginia 24077-0310
Jimmy D. Williamson, Manager
James River Equipment, Inc.
3902 West Main Street
Salem, Virginia 24153
Dear Ms. Beck and Mr. Williamson:
I am enclosing copy of Resolution No. 34435-081699 accepting the bid of Mitchell
Distributing Company, in the amount of $125,900.00, for the purchase of one new
articulated frame motor grader; and rejecting all other bids made to the City for the
equipment. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 16, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
H:~.UGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34435-081699.
A RESOLUTION accepting the bid of Mitchell Distributing Company, for the
purchase of one new articulated frame motor grader, and rejecting all other bids made for
such equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Mitchell Distributing Company, for the purchase of one
new articulated frame motor grader at a total cost of $125,900.00, is hereby ACCEPTED.
2. The City's Manager of Supply Management is hereby authorized and directed
to issue any required purchase order for the purchase of one new articulated frame motor
grader.
3. Any and all other bids made to the City for the aforesaid equipment are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-183-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34434-081699 amending and reordaining certain
sections of the 1999-2000 General and Fleet Management Funds Appropriations, providing
for appropriation of $125,900.00, in connection with acceptance of the bid of Mitchell
Distributing Company for the purchase of one new articulated frame motor grader. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Mond'ay, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
James A. McClung, Manager, Fleet Management
William L. Stuart, Manager, Streets and Traffic
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
H:~AUGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 19'99.
No. 34434-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 General
and Fleet Management Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 General and FIeet Management Funds Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
Nondepartmental
Transfers to Other Funds (1) .................................
Fund Balance
Reserved for CMERP - City (2) ............................... $
Fleet Management Fun,4
Capital Outlay (3) .......................................... $
1) Transfer to Fleet
Management Fund (001-004-9310.9506) $125,900
2) Reserved for
CMERP - City (001-3323) (125,900)
3) Other Equipment (017-052-2642-9015) 125,900
$ 61,475,789
60,258,450
3,739,356
3,528,444
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
August 16, 1999
Council Report No. 99-354
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bid to purchase Articulated
Frame Motor Grader
Bid No. 99-6-4
Background on the subject in chronological order is:
FY 1998-'99 Capital Maintenance and Equipment Replacement Program
identified the need to replace two (2) old motor graders. A 1972 unit and a
1975 unit.
Requested grader will replace both older units which are experiencing
substantial downtime and repair cost. The units are used a combined total
of 1200 to 1400 hours per year. Annual rental cost for necessary units would
be in excess 40% of the purchase price of one (1) new unit.
Specifications were developed and along with Request for Bids, were sent
to Sixteen (16) heavy equipment dealers. A public advertisement was also
posted on the City's Bid Board and also published in The Roanoke Times
and The Roanoke Tribune.
II Current situation is:
Four (4) bid responses were received. A bid tabulation is attached to this
report. ~
All bid responses were evaluated in a consistent manner by representatives
of the following departments:
Public Works
Fleet Management
Street Maintenance
Supply Management
The lowest bid, submitted by Mitchell Distributing Company of Salem,
Virginia, meets all required specifications for a cost of $125,900.00.
III Issues in order of importance are:
A. Need
Mayor David A. Bowers and Members of Council
Articulated Frame Motor Grader
August 16,, 1999
Page 2
IV
V
B. Compliance with Specifications
C. Fundin.q
Alternatives in order of feasibility are:
City Council authorize the purchase of One (1) New Articulated Frame Motor
Grader from Mitchell Distributing Company for a total cost of $125,900.00.
Need for the requested equipment is to replace an existing unit that
is experiencing substantial downtime and repair cost.
Compliance with specifications is met with the response submitted by
Mitchell Distributing Company.
Funding is available from FY 1998-'99 Capital Maintenance and
Equipment Replacement Program and may be appropriated.
B. Reject all bids.
Need to replace a high maintenance cost worn out motor grader
would not be accomplished with this alternative.
Compliance with specifications would not be a factor with this
alternative.
Funding designated for this purchase would not be expended at this
time with this alternative.
Recommendation
City Council concur with Alternative "A" and authorize the purchase of One
(1) New Articulated Frame Motor Grader from Mitchell Distributing Company
for the total cost of $125,900.00.
City Council appropriate $125,900.00 from FY 1998-'99 CMERP to Fleet
Management account 017-052-2642-9015.
Mayor David A. Bowers and Members of Council
Articulated Frame Motor Grader
August 16, 1999
Page 3
Co
Reiect all other bids.
Respectfully submitted,
J~es D. Ritchie,
Ac'ting City Manager
CC:
City Attorney
Director of Finance
City Clerk
Director, Utilities & Operations
Director, Public Works
Manager, Fleet Management
Manager, Street Maintenance
Manager, Supply Management
Management & Budget
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on Thursday, June 17, 1999
For
Articulated Frame Motor Grader
Bid No. 99-6-4
1 - New Articulated Frame Motor
Grader, Diesel Engine, delivered F.O.B.
Roanoke, Virginia in accordance with
City of Roanoke's specifications
Delivery
James River
Equipment, Inc.
Salem, VA
$131,354.00
James River
Equipment, Inc.
Salem, VA
Alternate Bid
$145,658.00
Mitchell
Distributing
Company
Salem, VA
* $125,900.00
Carter
Machinery
Company, Inc.
Salem, VA
$163,981.00
35 Days 35 Days 60-90 Days 30-60 Days
Committee:
Robert ~,, B-'~ng~ ~
D. Darwin Rou~e-'-~
*Indicates Recommendation
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34436-081699 amending and reordaining certain
sections of the 1999-2000 Water Fund Appropriations, providing for appropriation of
$1,313,830.00, in connection with funding and monitoring water conservation expenditures.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
Diane S. Akers, Acting Assistant City Manager
HAAUGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34436-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Water Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Water - Operating
Overtime Wages (MWC) (1) ..................................
Temporary Wages (MWC) (2) .................................
Fees for Professional Services (MWC) (3) ..................
Telephone Cellular (MWC)(4) ........................... i i i i ii
Administrative Supplies (MWC) (5) .............................
Postage (MWC) (6) ................. , ........................
Printing (MWC) (7) ..........................................
Purchase Water - Salem (MWC) (8) .............................
Purchase Water - Roanoke County (MWC) (9) ....................
Puchase Water - Vinton (MWC) (10) ............................
Retained Earnin.q.
$ 3,550,006
1,000
6,000
55,000
1,500
50,000
1,000
12,000
413,830
250,250
357,500
Retained Earnings (11) ........................................ $ 31,051,170
1) Overtime
Wages (MWC)
2) Temporary
Wages (MWC)
3) Fees for Professional
Services (MWC)
4) Telephone
Cellular (MWC)
(002-056-2160-1013)
(002-056-2160-1014)
(002-056-2160-2250)
(002-056-2160-2251)
1,000
6,000
55,000
1,500
5) Administrative
Supplies (MWC)
6) Postage (MWC)
7) Printing (MWC)
8) Purchase Water
Salem (MWC)
9) Purchase Water
Roanoke County
(MWC)
10) Purchase Water
Vinton (MWC)
11) Retained Earnings
(002-056-2160-2252) $ 50,000
(002-056-2160-2253) 1,000
(002-056-2160.2254) 12,000
(002-056-2160-2255)
(002-056-2160-2256)
(002-056-2160-2257)
(002-3336)
413,830
250,250
357,500
(1,148,080)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
AFl'EST:
City Clerk.
RECEIVED
CITY CLERKS OFF~'~
AUGIO
Honorable Mayor and Members of City Council
Roanoke, Virginia
A 9:59
August 16, 1999
Report No. 99-362
Dear Mayor Bowers and Members of City Council:
Subject: Water Fund Appropriations for Operating Accounts - Water Supply
Emergency
II.
Bm
Severe drouqht conditions exist in West Virginia, Maryland, New
Jersey, Pennsylvania and New York. State of emergencies have been
declared and mandatory water restrictions have been implemented in
Maryland, West Virginia, and Pennsylvania.
Do
.Rainfall from June 1998 throu h June of 1999 was more than 15
Inches below normal. Continued lack of rainfall is causing the water
level in Carvins Cove to drop to record lows daily.
City Council on June 7, 1999 determined that a water supply
emergency exists and approved a Water Conservation Plan.
Jul 7 1999 Carvins Cove reservoir level was 24.0 feet below
~ and mandatory water restrictions were implemented for
the first time in the history of the city.
.Current Situation:
City be.qan Durchasinq water_ from the City of Salem and Roanoke
County on June 14, 1999. Purchased water began at a reservoir
level of 22.0 feet below spillway and will continue until the reservoir
level rises to 15.0 feet.
The following are estimated quantities, length of time and costs for
purchased water:
City of Salem, June 14, 1999 thru October, 1999 =
78 Days at 1.3 MGD x 81,450.00 MG ___
92 Days at 2.0 MGD x $1,450.00 MG
Total Estimated Cost
139 Days
$147,030
$266 800
$413,830
Honorable Mayor and Members of City Council
WATER FUND APPROPRIATIONS FOR OPERATING ACCOUNTS- WATER SUPPLy EMERGENCY
August 16, 1999
Page 2
III.
IV.
Issues
Roanoke County, 91 Days at ~1.0 MGD x 83,500 MG=
Vinton, 130 Days at 1.0 MGD x 83,500 __
Total estimated cost of purchased water =
8 318,500
8 455 000
81,187,330
_Alternative water SUD[~Iy source.,'_; are being investigated to determine
feasibility of timing and costs. These include wells, recycled water,
new sources, reservoir capacity expansion, etc.
A Public information progra~'~ was enacted to inform water customers
of water restrictions and to encourage conservation of water.
Current budget cannot absorb the additional costs that are being
incurred due to the water supply emergency.
A. Need
B. Funding
C. Financial Impact
Alternative~
_City Council increaso_, appropriation in Water Fund accounts
established to fund and monitor water conservation expenditures and
purchased water as follows:
O02-056-2160-xxxx
1013 - Overtime Wages (MWC)
1014 Temporary Wages (MWC)
8 1,000
6,000
~Daily volume over contract minimum of 2.25 MGD
Honorable Mayor and Members of City Council
WATER FUND APPROPRIATIONS FOR OPERATING ACCOUNTS WATER SUPPLY EMERGENCY
August 16, 1999 -
Page 3
2250 ~ Fees for professional services (MWC)
2251 - Telephone cellular (MWC)
2252 - Administrative Supplies (MWC)
2253 - Postage (MWC)
2254- Printing (MWC)
2255 - Purchase Water-Salem (MWC)
2256 - Purchase Water-Roanoke Co. (MWC)
2257 - Purchase Water~Vinton (MWC)
MWC = Mandatory Water Conservation
$ 55,000
1,500
50,000
1,000
12,000
413,830
318,500
455 000
81 313 830
Need for funding to cover anticipated cost of water supply
emergency will be met.
2. ~ is available in Water Fund retained earnings.
3. F~inancial Impact_ - City Council adopted a balanced FY2000
Water Fund budget on May 11, 1999. Due to the water
shortage, City Council adopted a budget ordinance on June 7,
1999 reducing anticipated revenue from the sale of water to
Roanoke County by $408,660 and increased appropriations for
drought related expenses by $103,000. This report
recommends increasing apPropriations for drought related
expenses by $1,313,830. The combined impact of the June 7,
1999 Council action and the recommended action of this report
will increase the FY2000 budget for expenses $1,825,490
more than anticipated revenues. This anticipated shortfall of
revenues will result in spending previous years' retained
earnings, which would traditionally be used for system
maintenance and capital improvements.
Cit Council not recommend to increase a ro riations in Water Fund
accounts to fund water conservation expenditures:
1. Need for funds to cover anticipated cost will not be met.
2. ~ source would not be utilized.
Honorable Mayor and Members of City Council
WATER FUND APPROPRIATIONS FOR OPERATING ACCOUNTS- WATER SUPPLY EMERGENCY
August 16, 1999
Page 4
Financial Impact of not meeting obligated costs would result in
legal issues.
V. _Recommendation
City Council concur in Alternative "A" by increasing the appropriation by
$1,313,830 in Water Fund accounts established to fund and monitor water
conservation expenditures as follows:
002-056-2160-xxxx
1013 - Overtime Wages (MWC) $ 1,000
1014 - Temporary Wages (MWC) $ 6,000
2250 - Fees for professional services (MWC) $ 55,000
2251 - Telephone cellular (MWC) $ 1,500
2252 - Administrative Supplies (MWC) $ 50,000
2253- Postage (MWC) $ 1,000
2254- Printing (MWC) $ 12,000
2255 - Purchase Water-Salem (MWC) $ 413,830
2256 - Purchase Water-Roanoke Co. (MWC) $ 318,500
2257 - Purchase Water-Vinton (MWC) $ 455 000
91,313,830
MWC -- Mandatory Water Conservation
JDR/JHP, Jr./je
CC:
Respectfully submitted,
J. aR~s D. Ritchie
Act~'Wg City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Jesse H. Perdue, Jr., Manager, Water Department
Diane S. Akers, Acting Assistant City Manager
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City 'Clerk
August 20, 1999
File #54
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34437-081699 authorizing and providing for an
agreement between the City of Roanoke and the Roanoke Valley Society for the
Prevention of Cruelty to Animals relating to operation of an animal shelter by the Society.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
A. L. Gaskins, Chief of Police
George C. Snead, Jr., Director, Public Safety
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~AUGI 6.WPD
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34437-08169~.
A RESOLUTION authorizing and providing for an agreement between the City of Roanoke
and the Roanoke Valley Society for the Prevention of Cruelty to Animals relating to the operation
of an animal shelter by the Society.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are authorized
to execute and attest, respectively, for and on behalf of the City, upon form approved by the City
Attorney, a written agreement between the City and the Roanoke Valley Society for the Prevention
of Cruelty to Animals, relating to the operation of an animal shelter by the Society.
2. Such agreement which shall be for a term of one year effective September 1, 1999,
and which shall be renewable upon mutual consent of the parties shall provide that the City shall pay
$4.00 for the initial day of impoundment for each animal impounded at the request of the City or for.
each stray animal brought in by a citizen of the City and $8.75 per day thereafter. The charges to the
City for any stray animal brought in by a citizen of the City shall be for not more than a 5 day
impoundment period.
3. The following impoundment boarding fee shall be charged to the owner of any animal
impounded at the Society's facility:
Daily boarding fee - initial day
..................... $4.00
Daily boarding fee - second day and therea~er ......... $8.75
The Fee Compendium of the City, maintained by the Director of Finance and
%rlonorable Mayor and Members of Council
Request for Modification to the Current Contract
Page 3
Bo
Do not authorize the City Manager to enter into a new one-year contract beginning September
1, 1999, with the Roanoke Valley SPCA for boarding fees of $8.75 per animal per day plus a
$4.00 fee per animal for the initial day of impoundment for animals picked up by Animal Control
or received as a stray from a citizen of Roanoke City.
1. Need would not be satisfied, as animal control impoundment services could be disrupted.
Cost would not increase by direct payment to the SPCA, but the City's cost may increase
if Animal Control staff had to be more involved with operating and managing the day-to-
day functions of the pound.
3. Funding would not be an immediate issue.
V. Recommendation:
mo
City Council concur with Altemative A, thereby authorizing the City Manager to enter into a
new one-year contract beginning September 1, 1999, with the Roanoke Valley SPCA for
boarding fees of $8.75 per animal per day after the initial day of impoundment, plus a $4.00 fee
per animal for the initial day of impoundment for animals picked up by Animal Control or
received as a stray from a citizen of Roanoke City.
Establish fees of $4.00 per animal for first day impoundment for animals picked up by Animal
Control or animals received as strays from a citizen of the city of Roanoke.
Authorize the Director of Finance to amend the ci _ty's fee compendium to include a $4.00 fee
for first day impoundment per animal.
ectfully submitted,
Ritchie
ity Manager
JDR:ALG
CC:
City Attorney
Director of Finance
Chief of Police
Director of Public Safety
Acting Budget Administrator
Mrs. D. D. Daniels, Assistant to the City Manager for Community Relations
authorized and approved by the City Council by Resolution No. 32412-032795, adopted March 27,
1995, effective as of that date, shall be amended to reflect the new impoundmem fees to be charged.
ATTEST:
City Clerk.
August 16, 1999
Council Report N~'09'-~;
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
'99 Ut310 P3:47
Dear Mayor Bowers and Members of Council:
Subject: Request for Modification to the Current Contract between the Roanoke Valley SPCA and
the City of Roanoke for Animal Impounding Services
I. Background:
mo
The Roanoke Valley SPCA has provided facilities and animal impounding services for the City
under a contractual agreement since 1979. They also provide animal pound facilities and
services for Roanoke County, Botetourt County, Craig County and the Town of Vinton, with
the City of Salem providing its own facilities and impoundment services.
In January_ 1994, City Council authorized the City of Roanoke to enter into a contractual
agreement with the Roanoke Valley SPCA for animal impounding facilities and services at a cost
of $7.75 (boarding fees) per day per animal, with the right to renew annually.
On March 1, 1999, the boarding fees were increased from $7.75 per day per animal to $8.75 per
day per animal after the initial day of impoundment. Roanoke County, Botetourt County, Craig
County, and the Town of Vinton are charged the same impoundment boarding fee as the City
of Roanoke.
In an effort to recoup operating costs, the respective owners are charged a fee by the City for
each domestic animal picked up in the city by Animal Control and impounded at the SPCA
facility.
1. March 1, 1999, pickup fees were adjusted to $20.00 for the first pickup in a twelve-month
period, $35.00 for the second pickup, and $50.00 for the third pickup.
2. Citizens who retrieve an impounded animal must pay a fee of $8.75 per day per animal,
including the first day of impoundment.
The Roanoke Valley SPCA notified the City of Roanoke of their intentions to build a new facility
and to terminate its relationship with the City of Roanoke and other municipalities by
approximately the Spring of the year 2000.
Il. Current Situation:
The Roanoke Valley SPCA has requested a modification to the current SPCA contract to
include the current boarding fee of $8.75 per animal per day after the initial day of impoundment,
plus a $4.00 fee per animal for the initial day of impoundment for animals picked up by Animal
Control or received as a stray from a citizen of Roanoke City.
Honorable Mayor and Members of Council
Request for Modification to the Current Contract
Page 2
III.
Bo
Roanoke City Animal Control impounds approximately 2,000 stray animals (dogs and cats)
annually at the Roanoke Valley SPCA that are picked up by Animal Control. An additional 800
animals (dogs and cats) are brought to the SPCA by citizens.
Co
The current FY1999-00 Animal Control budget provides for $100,000 to compensate the SPCA
for contractual animal impoundment services (paid monthly based on the number of animals
impounded.)
D. The additional cost to the City for the modified rate is estimated at approximately $11,200 per
year, or $9,333 for the ten month period from September 1, 1999, to June 30, 2000.
The other jurisdictions of Roanoke Coun _ty, Botetourt County, Craig Coun _ty and the Town of
Vinton will begin paying the additional $4.00 per day per animal as of the July 1999, billing.
Issues:
A. Need
B. Cost
IV.
C. Funding
Alternatives:
mo
Authorize the City Manager to enter into a new one-year contract beginning September 1, 1999,
with the Roanoke Valley SPCA for boarding fees of $8.75 per animal per day plus a $4.00 fee
per animal for the initial day of impoundment for animals picked up by Animal Control or
received as a stray from a citizen of Roanoke City.
Establish fees of $4.00 per animal for first day impoundment for animals picked up by Animal
Control or animals received as strays from a citizen of the City of Roanoke.
Authorize the Director of Finance to amend the city's fee compendium to include a $4.00 fee
for first day impoundment per animal.
1. Need would be satisfied in the continuation of contracted services for animal impoundment
with the Roanoke Valley SPCA.
2. Cost to the City for the modified rate is estimated at approximately $11,200 per year.
3. Funding for the additional cost will be absorbed from within the Animal Control budget.
Mary F. Parker, CMC/AAE
City Clerk
CI'TY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #5-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34438-081699 authorizing application for and, if
approved, acceptance of a certain Law Enforcement Block Grant from the United States
Department of Justice's Bureau of Justice Assistance and authorizing execution of any
required documentation on behalf of the City, in the amount of $138,159.00, with the City
providing $15,351.00 in local matching funds as more particularly described in a report of
the Acting City Manager under date of August 16, 1999. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Donald S. Caldwell, Commonwealth's Attorney
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:~AUGI6.WPD
James D. Ritchie, Sr.
August 20, 1999
Page 2
pc:
Mariam Alam Stacey, Coordinator, Roanoke Neighborhood Partnership
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~UG 16.WPD
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34438-081699.
A RESOLUTION authorizing the application for and, if approved, the acceptance of a certain
Law Enforcement Block Grant from the United States Departmem of Justice's Bureau of Justice
Assistance and authorizing execution of any required documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager is hereby authorized on behalf of the
City to apply to the United States Department of Justice's Bureau of Justice Assistance for and, if
approved, to accept a Law Enforcement Block Grant in the amount of $138,159, with the City's
providing $15,351 in local match, such grant being more particularly described in the report of the
City Manager, dated August 16, 1999, upon all the terms, provisions and conditions relating to the
receipt of such funds.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the application and acceptance of
such grant and to furnish such additional information as may be required by the Department of
Justice.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS
August 16, 1999
Council Report #99-416.99 A~ 10 A9:59
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Local Law Enforcement Block Grant
I. Background:
The Omnibus Fiscal Year 1999 Appropriations Act provides funding for the
implementation of the Local Law Enforcement Block Grant Program,
administered by the Bureau of Justice Assistance (BJA), U.S. Department of
Justice. The purpose of the Local Law Enforcement Block Grant Program is to
provide local governments with funds to underwrite projects to reduce crime and
improve public safety.
The Fiscal Year 1998 Grant administered through this same process has provided
funding for police bicycles and police overtime to the City, with guidance on the
location of that enhanced patrol provided by an Advisory Board of citizens and
City Officials.
An average of 400 hours of extra bicycle patrol per month has been provided this
summer by the FY 1998 grant program. These officers have placed over 300
criminal and traffic charges since April of 1999. Citizens have expressed
appreciation for this supplemental bike patrol attention to their neighborhoods.
The Roanoke Ci_ty Police Department is requesting to apply for fimds under this
block grant to continue the program of enhanced bicycle patrol and to seek the
purchase of a "mobile precinct station", a specialized vehicle to enhance
community policing efforts in neighborhoods.
The grant requires these funds supplement rather than supplant local monies. The
grant application specifies that the funds would be used for: (1) Paying overtime
to presently employed law enforcement officers for the purpose of increasing the
number of hours worked by such personnel and (2) Procuring equipment and
other materials directly related to basic law enforcement functions.
Mayor David A. Bowers
Members of City Council
Page 2
August 16, 1999
II. Current Situation
Co
III. Issues:
The Bureau of Justice Assistance has advised that the City of Roanoke is eligible
to apply to BJA for a direct award of $138,159 under this program. This program
award would require a cash matching fund amount of $15,351, (an amount equal
to one-ninth of the federal award) as part of the total program amount of
$153,510.
Local match funds are available in the Police Department's Federal Asset
Forfeiture Distributions Investigations and Rewards Account
#035-050-3304-2150.
A Grant Advisory Board of citizens and public officials was developed for last
year's BJA grant and will be utilized to identify and prioritize specific areas or
neighborhoods to receive the additional police patrol, as well as to provide
suggestions on the mobile precinct vehicle. Attachment 1 contains a list of last
year's advisory board members
A. Need
IV.
B. Citizen Satisfaction
C. Funds Availability
Altematives:
mo
Ci_ty Council Authorize Application for $138,159 in funding through the Local
Law Enforcement Block Grant (1999/2001) program in accordance with Federal
grant requirements.
Need exists to provide equipment, uniforms, and overtime hours to
increase police bicycle patrols in selected neighborhoods and to obtain a
specialized community policing mobile precinct vehicle.
Citizen satisfaction can be enhanced through increased neighborhood
patrol by accessible officers.
3. Funds availabili _ty will be addressed by this Council action.
Mayor David A. Bowers
Members of City Council
Page 3
August 16, 1999
Bo
Ci_ty Council not authorize application for this funding through the Local Law
Enforcement Block Grant Program.
Need. for equipment, uniforms, and overtime for additional police bicycle
patrol and a specialized vehicle will not be met.
2. Citizen satisfaction will not be enhanced.
3. Funds will not be available from the Local Law Enforcement Block Grant.
Recommendation
mo
City Council approve Alternative "A" to apply for funds from the Local Law
Enforcement Block Grant.
Authorize the City Manager to sign and execute all appropriate documents to
obtain funding through the Local Law Enforcement Block Grant Program
administered by the Bureau of Justice Assistance (BJA).
Respectfully submitted,
D. Ritchie
g City Manager
JDR:ALG/wla
CC:
Acting City Manager
Director of Finance
Acting Director of Public Safety
Chief of Police
Roanoke Neighborhood Partnership
Executive Director, Roanoke Redevelopment and Housing Authority
Commonwealth's Attorney
Office of Grants Compliance
Acting Budget Administrator
Grant Board Roster
Attachment 1
Council Report #99-416
'Mr. Tony Reed
Senior Parole Officer
23-A Court Service Unit
309 3rd St. SW
P.O. Box 112
Roanoke, VA 24002
(540) 853-2615 FAX (540) 981-1589
Ms. Wanda DeWease
Assistant Commonwealth's Attorney
Office of the Commonwealth's Attorney
315 Church Ave. SW
Roanoke, VA 24016
(540) 853-2626
Ms. Ann Harman
Executive for Student Services
Roanoke City Schools
40 Douglas Ave. NW
Roanoke, VA 24012
(540) 853-1393
Mr. Chris Froeschel
Waverly Place Neighborhood Watch
1602 Kenwood Blvd. SE
Roanoke, VA 24013
(540) 342-8225
Ms. Peggy Fleming
NW Neighborhood Environmental
Organization
802 Loudon Ave. NW
Roanoke, VA 24016
(540) 343-5674
Mr. Chris Chittum
Roanoke Neighborhood Partnership
215 Church Ave. SW Room 162
Roanoke, VA 24011
(540) 853-1442
Ms. Mercedes James
Roanoke Academy
1122 19th St. NW
Roanoke, VA 24017
(540) 853-2751
Ms. Pat Reynolds
Villa Heights Crime Prevention
Organization
2628 Clifton St. NW
Roanoke, VA 24017
(540) 343-4966
Mr. Don Thorne
Crime Line/TRIAD
2222 Cantle Lane SW
Roanoke, VA 24012
Lt. Bill Althoff
Planning Unit
Roanoke City Police
309 3rd St. SW
Roanoke, VA 24011-1599
(540) 774-6997 (540) 853-2337 FAX (540) 853-6585
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #236-427
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34440-081699 authorizing the City Manager to
prepare and submit an application to the Virginia Department of Housing and Community
Development for the Derelict Structures Fund on behalf of Western Virginia Foundation for
the Arts and Sciences for rehabilitation of the structure located at 128-132 Campbell
Avenue, S. E., known as the Shenandoah Hotel. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Evelyn S. Lander, Chief, Planning and Community Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H. Daniel Pollack, Jr., Coordinator, Housing Development
Phillip F. Sparks, Chief of Economic Development
H:LA. UGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34440-081699.
A RESOLUTION authorizing the City Manager to prepare and submit an application to the
Virginia Department of Housing and Community Development for the Derelict Structures Fund on
behalf of the Western Virginia Foundation for the Arts and Sciences for the rehabilitation of the
structure located at 128-132 Campbell Avenue, S.E., known as the Shenandoah Hotel.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager is hereby
authorized, for and on behalf of the City, to prepare and submit an application to the Virginia
Department of Housing and Community Development for up to $100,000.00 for the Derelict
Structures Fund on behalf of the Western Virginia Foundation for the Arts and Sciences for the
rehabilitation of the structure located at128-132 Campbell Avenue, S.E., Roanoke, Virginia, known
as the Shenandoah Hotel, upon form approved by the City Attorney, as more particularly set out in
the report to this Council dated August 16, 1999.
ATTEST:
City Clerk.
H:q~ES\VDHCD-DSF-S HEN-HOTEL-99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #236-427
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34439-081699 endorsing the Western Virginia
Foundation for the Arts and Sciences project for rehabilitation of the structure located at
128-132 Campbell Avenue, S. E., known as the Shenandoah Hotel. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Evelyn S. Lander, Chief, Planning and Community Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H. Daniel Pollock, Jr., Coordinator, Housing Development
Phillip F. Sparks, Chief of Economic Development
H:~AUGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34439-081699.
A RESOLUTION endorsing the Western Virginia Foundation for the Arts and Sciences
project for the rehabilitation of the structure located at 128-132 Campbell Avenue, S.E., known as
the Shenandoah Hotel.
WHEREAS, the City's Housing Development Office solicited project ideas from the
community in July, 1999 for consideration for competitive funding through the Derelict Structures
Fund;
WHEREAS, the Western Virginia Foundation for the Arts and Sciences submitted their
proposal for the rehabilitation of the vacant, former Shenandoah Hotel for retail and residential
development to the City's Housing Development Office for funding; and
WHEREAS, this proposal was identified as the strongest proposal for funding in terms c~f
its importance to Downtown and the historic City Market area, its documented private and public
support, its impact on the community and its location in an important tourist destination.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this Council
endorses the Western Virginia Foundation for the Arts and Sciences project for the rehabilitation of
the structure located at 128-132 Campbell Avenue, S.E., Roanoke, Virginia, and known as the
Shenandoah Hotel.
ATTEST:
H:~RES\WVAFOUND-ARTS-ENDORS E-S HEN-HOTEL-99
City Clerk.
R,ECEIVED~
CITY C~.ERKS OFF!CZ
Roanoke, Virginia
August 16, 1999
99-417
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Project Application for Virginia Derelict Structures Fund
Ao
Virginia General Assembly allocated $500,000 in 1999 for the Derelict Structures
Fund for the purposes of helping localities to address vacant, deteriorated
buildings (residential, commercial or industrial).
Bo
A locality may submit one a.nplicationfor up to $100, 000 which may include
more than one project.
Award of funds will be on a state-wide competitive basis and require equal
matching funds from the owner or the local government. Financial terms of the
program can be flexible -- grant or loan. Preference will be given to projects that
address vacant and derelict buildings, leverage other investment, and can be
implemented in 12-15 months.
City of Roanoke received $100,000 from a similar fund competition in 1997 and
assisted in the rehabilitation of One Elm Place, at the comer of Elm Avenue and
First Street SW.
Deadline for submittal of proposals to the Virginia Department of Housing and
Community Development (DHCD) is August 27. Proposal must include a
resolution from Council authorizing application for the specific project(s).
II. Current Situation:
Ao
City. Housing Development Office solicited prooiect ideas from the community in
July.
B. Seven pro.iects were received. These included the following:
Western Virginia Foundation for the Arts and Sciences - $100,000 for the
rehabilitation of the vacant, former Shenandoah Hotel for retail and
residential development.
2. Northwest Neighborhood Environmental Organization - $100,000 for the
Co
D°
o
°
Members of Council
Page 2
redevelopment of the 900 block of Centre Avenue to acquire property,
demolish three vacant structures, and construct a new 35 unit assisted care
facility.
Blue Ridge Housing Development Co~oration - $70,000 for acquisition
of vacant property and the rehabilitation of a vacant, commercial building
at 411 Eleventh Street, N.W. for offices.
The Pigeon Palace, LLC (Frith, Anderson & Peake) - $50,000 for the
rehabilitation of a vacant, commercial building at 29 Franklin Road, S. W.
for offices.
Aualn~J_LC(Phillip Bane) - $50,000 for the rehabilitation of a vacant,
residential building at 549 Elm Avenue, S. W. for offices.
O. Sands and Marilyn A. Woody - $100,000 for the rehabilitation of a
vacant, commercial building at 311-315 Market Street and 24 Church
Avenue for retail, office and residential development.
o
State & City Investments, LLC (Will Trinkle) - $100,000 for the
rehabilitation of the State & City Building at 104 Campbell Avenue, S. W.
for residential housing.
PrQects were reviewed and evaluated based on the following criteria: established
fund requirements (derelict and vacant, matching funds, project schedule, etc.),
location of project in special development/historic districts, financial backing,
community impact, community/partnership involvement, investment leverage,
and city funding requirements.
Western Virginia Foundation for the Arts and Sciences prQect (Shenandoah
Hotel) was identified as the strongest proposal for funding in terms of its
importance to downtown and the historic City Market, its documented private and
public support, and its impact on community. The project is located at a major
entrance into downtown Roanoke and the City Market, both important tourist
destinations.
III.
Issuesl
A.
B.
C.
Competition.
Members of Council
Page 3
IV.
D. Community impact.
Alternatives:
Authorize the Acting City Manager to submit an application to the Virginia
Department of Housing and Community Development for the Derelict Structures
Fund on behalf of the Western Virginia Foundation for the Arts and Sciences, for
the rehabilitation of 128-132 Campbell Avenue S.E., The Shenandoah Hotel.
Timing. The deadline for submitting applications to DHCD is August 27,
1999. The City must include a resolution from the governing body in
support of this project to meet the submission deadline.
Eunding. No additional funding is requested of the City. If the grant is
approved, matching funding will be the responsibility of the Western
Virginia Foundation for the Arts and Sciences.
Competition. Shenandoah Hotel Project is expected to be competitive
because of its current derelict state, the projected construction schedule,
the importance of the historic building, the documented partnerships
involved in the project, as well as financial backing.
o
Community impact. Project will significantly improve and enhance the
community because of its importance to downtown and the historic City
Market, its visibility from 1-581, and its contribution to Roanoke's
tourism.
Bo
Do not authorize the Acting City Manager to submit an application to the Virginia
Department of Housing and Community Development for the Derelict Structures
Fund.
1. Timing is not an issue.
2. Eunding is not an issue.
3. Competition is not an issue.
Community impact may not be affected. Shenandoah Hotel project could
still proceed.
Members of Council
Page 4
V. Recommendation:
City Council concur with Alternative A and authorize the Acting City. Manager to submit
amapplicalion to the Virginia Department of Housing and Community Development for the
Derelict Structures Fund for $100,000 on behalf of the Western Virginia Foundation for the Arts
and Sciences and adopta resolution in support of the application.
Respectfully submitted,
JDR:ra
C~
Acting Assistant City Manager
City Attorney
Director of Finance
Director of Public Safety
Chief, Economic Development
Chief, Planning and Community Development
Acting Budget Administrator
Housing Development Coordinator
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the CitY Clerk
August 20, 1999
File #60-246
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34441-081699 amending and reordaining certain
sections of the 1999-2000 Consortium Fund Appropriations, providing for appropriation of
$973,930.00, representing additional funding for the Fifth District Employment and Training
Consortium. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 16, 1999.
Sincerely, ~gi,,~4f~t,~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Vickie L. Price, Executive Director, Fifth District Employment and
Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016
Glenn D. Radcliffe, Director, Human Development
Training
H:~AUG16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999'.
No. 34441-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A;)oropriations
Fifth District Employment &Train. ing Consortium
Title II -A (1-22) .............................................
Title III (23-39).
CDBG Business Training Initiative (60-66) .......................
CDBG Opportunity Knocks (67-73) ..............................
$ 6,924 303
328 711
250.819
340 000
38 700
15 700
Revenue
Fifth District Employment & Training Consortium
Title II -A (74) ..............................................
Title III (75) ................................................
Title III -40% (76) ...........................................
CDBG Business Training Initiative (77) ..........................
CDBG Opportunity Knocks (78) ................................
$ 6,924,303
328,711
250,819
340,000
38,700
15,700
1 ) Wages (034-054-2061-8030) $ 19,500
2) Fringes (034-054-2061-8031) 4,000
3) Travel (034-054-2061-8032) 500
4) Communications (034-054-2061-8033) 750
5) Supplies
6) Wages
7) Fringes
8) Travel
9) Communications
10) Supplies
11) Insurance
12) Miscellaneous
13) Wages
14) Fringes
15) Travel
16) Communications
17) Supplies
18) Insurance
19) Miscellaneous
20) Participant Support
21) Retraining Tuition
22) Retraining OJT
23) Insurance
24) Miscellaneous
25) Wages-
Readjustment
26) Fringes-
Readjustment
27) Travel-
Readjustment
28) Communications-
Readjustment
29) Supplies-
ReadjuStment
30) Wages
31) Fringes
32) Travel
33) Communications
34) Supplies
35) Insurance
36) Miscellaneous
37) VEC - Staff Formula
38) Participant Support
39) Retraining - Tuition
40) Retraining - OJT
41) Insurance
42) Miscellaneous
43) Wages-
Readjustment
(034-054-2061-8035)
(034-054-2061-8050)
(034-054-2081-8051 )
(034-054-2061-8052)
(034-054-2061-8053)
(034-054-2061-8055)
(034-054-2061-8056)
(034-054-2061-8060)
(034-054-2061-8350)
(034-054-2061-8351 )
(034-054-2061-8352)
(034-054-2061-8353)
(o34-054-2081-8355)
(o34-054-2081-8356)
(o34-054-2081-836o)
(034-054-2061-8461 )
(034-054-2061-8500)
(034-054-2061-8501)
(034-054-2081-8056)
(034-054-2081-8060)
(034-054-2081-8066)
(034-054-2081-8067)
(034-054-2081-8068)
(034-054-2081-8069)
(034-054-2081-8070)
(034-054-2081-8350)
(034-054-2081-8351)
(034-054-2081-8352)
(034-054-2081-8353)
(034-054-2081-8355)
(034-054-2081-8356)
(034-054-2081-8360)
(034-054-2081-8405)
(034-054-2081-8461)
(034-054-2081-8500)
(034-054-2081-8501 )
(034-054-2082-8056)
(034-054-2082-8060)
(034-054-2082-8066)
$ 750
27,000
7,000
600
500
750
650
300
46,311
11,000
750
700
700
750
1,200
25,000
175,000
5,000
750
1,000
25,000
4,500
75O
75O
1,000
26,069
5,000
1,000
500
1,000
500
2,000
14,000
22,000
140,000
5,000
1,000
1,500
35,000
44) Fringes-
Readjustment
45) Travel-
. Readjustment
46) Communications-
Readjustment
47) Supplies-
Readjustment
48) Wages
49) Fringes
50) Travel
51) Communications
52) Supplies
53) Insurance
54) Miscellaneous
55) VEC - Staff Formula
56) Participant Support
57) Retraining Tuition
58) Retraining OJT
59) profiling Wages
60) Profiling. Fringes
61) Wages.
62) Fringes
63) Communications
64) Supplies.
65) Insurance
(034-054-2082-8067)
(034-054-2082-8068)
(034-054-2082-8069)
(034-054-2082-8070)
(034-054-2082-8350)
(034-054-2082 -8351 )
(034-054-2082-8352)
(034-054-2082-8353)
(034-054-2082-8355)
(034-054-2082-8356)
(034-054-2082-8360)
(034-054-2082-8405)
(034-054-2082-8461)
(034-054-2082-8500)
(034-054-2082-8501)
(034-034-2082-8540)
(o34-054-2o82-8541)
(034-054-2087-8050)
(o34-054-2o67-8o51)
(034-054-2087-8353)
(034-054-2087-8355)
(034-054-2087-8356)
66) Contractual Services (034-054-2087-8357)
67) Participant Support
68) Wages
69) Fringes
70) Communications
71) Supplies
72) Leases
73) Participant Support
74) Title II-A
75) Title ill
76) Title III - 40%
77) CDBG - Business
Training Incentive
78) CDBG - Opportunity
Knocks
(034-054-2087-8461)
(034-054-2092-8350)
(034-054-2092-8351 )
(034-054-2092-8353)
(034-054-2092-8355)
(034-054-2092-8358)
(034-054-2092-8461)
(034-054-2061-2061)
(034-054-2081-2081 )
(034-054-2082-2082)
(034-054-2087-2087)
(034-054-2092-2092)
$ 8,750
1,000
1,000
1,500
18,000
4,500
500
700
1,000
1,000
1,000
13,000
24,000
200,000
5,000
18,000
3,550
25,500
6,050
800
350
500
2,500
3,000
5,750
1,450
150
850
6,500
1,000
328,711
250,819
340,000
38,700
15,700
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect frOm its passage.
ATTEST:
City Clerk.
August 16, 1999
# 99-709
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Appropriation of funding for the Fifth District
Employment and Training Consortium
BACKGROUND
ao
The Fifth District Employment and Traininq Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
B o
The FDETC serves eligible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This aqency serves two primary client populations:
the economically disadvantaqed as determined by
income guidelines set by the U.S. Dept. of Labor
(under Titles II-A, II-C and the Summer Youth
Employment Program) and
dislocated workers who have been laid off from
employment through no fault of their own (under
Title III)
Do
The City of Roanoke is the qrant recipient for FDETC
funding. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
August 16, 1999
II. CURRENT SITUATION
no
Governor's Employment and Training Department (GETD)
has sent to the Consortium Notices of Award for
programs which include on-the-job training, work
experience, job related education, classroom training,
job placement activities, and remedial education in the
following amounts:
1. Title II-A (Adults-Ages 22 and over) - $328,711.00.
2. Title III-F (Dislocated Workers) - $250,819.00.
o
Virginia Employment Commission has notified the
Consortium of the approval of a request for
$340,000.00 to operate a Governor's Regional
Project for FY 2000. These funds will be used to
serve displaced workers.
Co
Roanoke City Council approved 1999-2000 Community
Development Block Grant (CDBG) Contracts for services.
The following CDBG activities were authorized for
administration by the Fifth District Employment and
Training Consortium:
Opportunity Knocks - $15,700.00.
Scope of Services: Provide approximately 35 low
and moderate income young people (ages 18 to 24)
with practical work experience and allow them to
participate in appropriate educational and skills
training while carrying out community service
projects.
o
Business Training Initiative - $38,700.00.
Scope of Services: Provide assistance to a minimum
of nine private sector businesses in identifying
the skills needed by employees, and also
to provide individualized job placement services
for approximately 55 low to moderate income
persons, covering topics such as interviewing
skills, resume development, communication skills
and problem solving.
Honorable Mayor and Members of City Council
Page 3
August 16, 1999
III. ISSUES
A. Program Operations
B. Fundinq
C. Timing
IV.
ALTERNATIVES
ao
Appropriate the FDETC's additional fundinq totalling
$973,930.00 and increase the revenue estimate by
$973,930.00 in accounts to be established in the
Consortium fund by the Director of Finance.
Program Operations - Existing activities will
continue and planned programs will be implemented.
o
Fundinq - Funds are available from the Grantor
agency and other sources as indicated at no
additional cost to the City.
Timing - Immediate action will allow programs to be
implemented and completed within planned time
frames, July 1, 1999 through June 30, 2000.
m o
Do not appropriate the FDETC's funding totalling
$973,930.00.
Program Operations - Planned programs to
serve participants would be delayed or
never initiated.
0
Fundinq - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
0
Timinq - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Honorable Mayor and Members of City Council
Page 4
August 16, 1999
Vo
RECOMMENDATION
Approve Alternative A:
Appropriate the FDETC's funding totaling $973,930.00 and
increase the revenue estimate by $973,930.00, in accounts
to be established in the Consortium fund by the Director of
Finance.
Respectively submitted,
J~%es D. Ritchie
Ac~ing City Manager
VLP/wc
cc:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-236-305
Sandra H. Eakin
Deputy City Clerk'
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34443-081699 accepting a Juvenile Justice and
Delinquency Prevention Grant, in the amount of $74,972.00, from the Department of
Criminal Justice Services for funding of Sanctuary's Aggression Replacement Training and
Education Program. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable John B. Ferguson, Chief Judge, Juvenile & Domestic Relations
District Court
James,D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~,AUGI 6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34443-081699.
A RESOLUTION accepting a Juvenile Justice and Delinquency Prevention Grant, No. 00-
A3256JJ99, from the Department of Criminai Justice Services (DCJS) for funding of the Sanctuary's
Aggression Replacement Training and Education Program (ARTEP).
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant to the City ora DCJS Juvenile Justice and Delinquency Prevention Grant,
No. 00-3256JJ99, in the amount of $74,972, for funding of the Sanctuary's Aggression Replacement
Training and Education Program, as more particularly set forth in the report dated August 16, 1999,
of the City Manager to this Council, is hereby ACCEPTED.
2. That the City Manager, or the Assistant City Manager, is hereby authorized to execute
any and · ·
all reqmme documents pertaining to the City's acceptance of this grant and to furnish such
additional information as may be required in connection w/th the City's acceptance of the foregoing
grant.
ATTEST:
City Clerk.
H, \MEASURES\r- Juvjuls. !
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the city Clerk
August 20, 1999
Sandra H. Eakin
Deputy City Clerk
File #60-236-305
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34442-081699 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$74,972.00, in connection with Juvenile Justice and Delinquency Prevention Title Grant
funds from the Department of Criminal Justice Services for Sanctuary's Aggression
Replacement Training and Education Program. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable John B. Ferguson, Chief Judge, Juvenile & Domestic Relations
District Court
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~,AUG 16.W'PD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34442-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Ar~r~ropriations
Health and Welfare
Aggression Replacement Training (1-16) ........................
Revenue
$ 3,823,735
74,972
Health and Welfare
Aggression Replacement Training (17) .........................
1) Salaries
2) Overtime Wages
3) Temporary
Employee Wages
4) FICA
5) ICMA RC
Retirement
6) ICMA Match
7) Medical Insurance
8) Dental Insurance
9) Disability Insurance
10) Fees for
Professional
Services
11) Cellular Phones
(035-054-5093-1002)
(035-054-5093-1003)
(035-054-5093-1004)
(035-054-5093-1120)
(035-054-5093-1115)
(035-054-5093-1116)
(035-054-5093-1125)
(035-054-5093-1126)
(035-054-5093-1131)
(035-054-5093-2010)
(035-054-5093-2021)
$ 43,409
115
10,000
4,086
3,907
585
2,484
278
108
1,000
1,500
$ 3,823,735
74,972
12) Administrative
Supplies
13) Dues and
Memberships
14) Training and
Development
15) Local Mileage
16) Program
Activities
17) Aggression
Replacement
Training - FY00
(035-054-5093-2030)
(035-054-5093-2042)
(035-054-5093-2044)
(035-054-5093-2046)
(035-054-5093-2066)
(035-054-5093-5093)
1,000
500
2,500
1,500
2,000
74,972
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
CITY
Roanoke, Virginia
August 16, 1999
Report # 99-710
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Juvenile Justice and Delinquency Prevention Title Grant funds from the
Deparauent of Criminal Justice Services for Sanctuary's A~o~n~ssion Replacement
Training and Education Program (ARTEP).
I. BACKGROUND
.The City of Roanoke has been advised by the Department of Criminal Justice
Services that grant #00-3256JJ99 for Sanctuary's A?py. ession Replacement
Training and Education Program has been approved in the amount of $74,972.00.
Funds are for use from July 1,1999 through June 30, 2000. This is the first year of
the five year award. The funds are used to cover the salaries of one half of the
Outreach Coordinator's position, a Youth Counselor 1I, wages for a temporary
employee, and related program activities.
This mom'am is modeled after Sanctuary's Anger Replac~ent Training group
was funded by the VJCCCA. The program had a 94% success rate with violent or
~__..~essive acting out juveniles who are before the court or diverted by the court for
violent crimes.
The Director of Human Development and the Crisis Intervention Center pursued
this grant when VJCCCA could no longer fund this program.
Juvenile Court Judges expressed a continued desire for ~o~ram when it was
discontinued by VJCCCA.
E ISSUES
Need for alternatives for Juvenile Court Jr~dges-this program contributes to the
range of options available to juvenile court judges.
Enhance public safety by reducinA, teen violence- this program keeps families
together and teaches alternatives to violence.
C. Budget
IlI
IV
Authorize the City Manager to ex~cute required documentq to accept the funding
from thc Department of Criminal Justice Services, Grant # 00-A3255JJ99 for
Sanctuary Outmach's A?q.~ession Replacement Training and Education Program.
J~e Court Judges support thc City's accepting this option. The Judges
have seen this program as an option to reduce teen violence.
2. The pilot of this program had a 94% success rate.
Budget-less costly alternative than incarceration of juveniles thus less costly
to the City than other options (i.e.; placement in secured detention facility).
Bo
Do not authorize the City Manager to ex,ute required docments to accept the
funding from the Department of Criminal Justice Services, Grant # 00-A3255JJ99
fbr Sanctuary Outreach's Aggression Replacement Training and Education
Program.
1. Fewer alternatives available to judges.
2. Fewer teens given opportunity to learn alternatives to violence
More costly alternatives become necessary in order to enhance public
safety.
RECOMMENDATIONS
Authorize the City Manager to execute required documents to accept the funding
from the Department of Criminal Justice Services, Grant # 00-A3255JJ99 for
Sanctuary ~ach's Aggression Replacement Training and Education Program.
This will provide for a 5 year grant cycle with increasing local responsibility for
funding. This grant has a diminishing return. Subject to the availability of JJDP
Act Title 1I funds, this grant may be continued for up to five years, with a 25%
decrease in funds in the third year, a 50% decrease in fun& the fourth year, and a
75% decrease in funds thc fffih year to allow for location imfitufionalization and
full assumption of costs.
Authorize the Director of Finance to establish a revenue estimate, in the amount of
$74,792 in an account to be established in the Grant Fund.
Attar ~ogn'iate funds in the amount of $74,972.00 to the expenditures accountq
below:
1002 Reg Employee Sala~es
1003 Overtime Wage
$43,409
115
1004 Tcmp Employcc Wagcs
1120 FICA
1115 ICMA RC Rctircmcnt
1116 ICMA Match
1.125 Medical insurancc
1126 Dcntal insurancc
1131 Disability Insurance
2010 Fccs for Profcssional Scrviccs
2021 Cellular phones
2030 Admin Supplies
2042 Ducs & Memberships
2044 Training and Dcvclopmcnt
2046 Local Milcagc
2066 Program Activitics
Total Grant Expcnditurc
$10,000
$ 4,086
$ 3,907
$ 585
$ 2,484
$ 278
$ 108
$1,000
$1,5~
$1,000
$ 5~
$
$1,5~
$2,000
$74,972
Rcspcctfully Submitted,
chie
Acting
cc: Glcnn D. Radcliffc, Director of Human Dcvclopmcnt
Shcrman Stovall, Acting Budget Director
Jamcs Grisso, Finance Director
William Hackworhh, City Attorney
Honorablc John B. Fcrguson, Chief Judgc Juvcnilc & Domcstic Rclations Court
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-236-304-467
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34445-081699 endorsing the grant application made
on behalf of the City of Roanoke to the United States Department of Agriculture for the
1999 Summer Food Service Program, in an amount not to exceed $107,324.00, accepting
the' subsequent grant award, authorizing execution of the necessary documents in
connection with the grant, and authorizing negotiation and execution of the appropriate
agreements. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
H:XAUGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34445-081699.
A RESOLUTION endorsing the grant application made on behalf of the City of
Roanoke to the United States Department of Agriculture for the 1999 Summer Food Service
Program, accepting the subsequent grant award, authorizing execution of the necessary
documents in connection with the grant, and authorizing the negotiation and execution of the
appropriate agreements.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. This Council endorses the application made on behalf of the City of Roanoke
to the United States Department of Agriculture for the 1999 Summer Food Service Program.
2. The City of Roanoke accepts any subsequent grant award from the United
States Department of Agriculture for the 1999 Summer Food Service Program in an amount
not to exceed $107,324.00.
3. The Acting City Manager or the Acting Assistant City Manager is hereby
authorized to execute any and all documents required to accept the grant award in an amount
not to exceed $107,324.00 from the United States Department of Agriculture for the 1999
Summer Food Service Program and to execute any documents required by the United States
Department of Agriculture in connection with said grant. All documents to be in form
approved by the City Attorney.
4. The City's Director of Human Development or his designee is authorized to
negotiate and execute any appropriate agreements with Roanoke City Public Schools,
Roanoke Redevelopment and Housing Authority, Total Action Against Poverty, Young
Mens Christian Association, and Roanoke City Parks & Recreation Department, in order to
implement the program funded by the grant, upon the terms and conditions set forth in the
report to this Council dated August 16, 1999. Such agreements shall be in form approved
by the City Attorney.
ATTEST:
City Clerk.
H:~.ESX~q.G- SUM- FO O D99. Wp D
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-236-304-467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34444-081699 amending and reordaining certain
sections of the 1999-2000 General and Grant Fund Appropriations, providing for
appropriation of $107,324.00, in connection with a grant from the U. S. Department of
Agriculture for the 1999 Summer Food Service Program. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
H:~AUGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34444-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 General
and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 General and Grant Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Health and Welfare
Director of Human Development (1) ............................
Nondepartmental
Transfers to Other Funds (2) .................................
Grant Fund
Appropriations
Health and Welfare
Summer Food - FY00 (3 - 4) .................................
Revenue
Health and Welfare
Summer Food - FY00 (5 - 6) .................................
1) Fees for
Professional
Services (001-054-1270-2010) $ (15,245)
$ 25,644,684
260,425
61,365.,134
60,147,795
$ 3,946,304
122,569
$ 3,946,304
122,569
2) Transfer to
Grant Fund (001-004-9310-9535) 15,245
3) Temporary Wages (035-054-5184-1004) 15,245
4) Program
Activities (035-054-5184-2066) 107,324
5) Federal Grant
Receipts (035-054-5184-5185) 107,324
6) Local Match (035-054-5184-5186) 15,245
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
'g9 AUG l0 P3:47
Roanoke, Virginia
August 16, 1999
Report #99-711
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Virginia Summer Food Service Program Grant Application
to the U.S. Department of Agriculture
I. Background:
The U.S. Department of Agriculture (USDA) has solicited applications from
municipalities to participate in the 1999 Virginia Summer Food Service Program.
The purpose of the program is to provide nutritionally balanced, healthy meals to
children, ages 1 through 18, of low-income families at designated sites within the
City during the summer months of 1999.
Co
Cost reimbursements are made to program sponsors by the U.S. Department of
Agriculture at a rate $1.22 for breakfast and a rate of $2.13 per meal for lunches
consumed by a participating eligible youth.
Do
$15,245.00 has been allocated by City Council in the 1999-2000 budget to the
Director of Human Development to support the staffing and administration of this
program.
The Virginia Summer Food Service Program is similar in concept to the National
School Lunch Program, with eligibility requirements similar to those used to
determine eligibility for free or reduced price meals during the school year.
Roanoke has operated this program since 1993. Approximately 35,000 meals
were consumed during each summer.
Go
The need for this program and potential operational plans were originally
explored and developed by a task force of the City Manager's Human
Development Steering Committee. Agencies represented included the
Department of Social Services, the Fifth District Employment and Training
Consortium (FDETC), with the assistance of City Parks and Recreation, Roanoke
Redevelopment and Housing Authority, Total Action Against Poverty and
YMCA.
SFSP Grant Application
Report #99-711
Page 2
II.
The U.S. Department of Agriculture is supportive of efforts by the City of
Roanoke to continue this program and has expressed its interest in providing
whatever assistance necessary to accomplish the program's objectives.
Present Situation:
mo
A ~ant application for the Virginia Summer Food Service Program has been
prepared by the Office on Youth on behalf of the City of Roanoke and approved
by the U.S. Department of Agriculture for funding this summer, for the period
June 1999 through August 1999.
Bo
Approximately 800 daily meals (breakfast and lunches) were proposed for youths
participating at these sites:
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
Apple Ridge Farms, Cooper Hill (off-site center)
Blue Stone Housing Project
Eureka Park Recreation Center
Fallon Park
Hunt Manor Housing Project
Hurt Park Housing School
Indian Rock Village Housing project
Jamestown Place Housing Project
Landsdowne housing Project
Lincoln Terrace Housing Project
Jackson Park Recreation Center
Rutherford Head Start Center
Fairview School
Salvation Army
Noel C. Taylor Academy
YMCA Magic Place at Westside Elementary
YMCA Family Center
Brandt-Hardin-Sims Headstart Center
It is estimated that approximately 31,000 meals will be served through this project
Co
The eighteen (18) proposed locations reflect both the success of last year's
program and the broad need existing for such a program for youth in the City.
Office on Youth Grant
Report #99-711
Page 3
III.
Eo
Issues:
A.
B.
The Directorate of Human Development has administered the project in
conjunction with the Office on Youth and in collaboration with
departments/agencies such as Parks and Recreation, Roanoke City Schools,
Roanoke Redevelopment and Housing Authority (RRHA), and Total Action
Against Poverty. The department/agencies has provided the following:
Office on Youth -
Monitoring, Administration, and Daily Project Manager -
Cost to the City of $15,245.00 has been appropriated in
1999-2000 Human Development budget. (001-054-1270-
2010)
Parks & Recreation - Provision of Four sites within the parks plus additional
staffat no additional cost to the city.
City School-
Prepare and deliver approximately 5,850 breakfasts and
approximately 25,350 lunches reimbursed by the
Department of Agriculture at $1.22 per breakfast and $2.13
per lunch.
TAP -
Provision of site facilities at seven housing project sites -
$75.00 per site for cleaning and lock replacement only if
facility is left in unsatisfactory condition.
Head Start (Rutherford Center) site facility- no cost to the
CiW.
There are approximately 800 meals provided on each of the thirty-nine (39) meal
service days, between June 21, 1999 and August 13, 1999 (Monday through
Friday).
All costs reimbursable by the U.S. Department of Agriculture are based upon the
number of meals consumed by eligible youth participants.
Cost projections from USDA funding total $107,324.00.
Cost to the City
Need for Food Service in the Community
Office on Youth Grant
Report #99-711
Page 4
C. Effective and Efficient Delivery of Services
Altematives:
mo
Bo
Endorse the application submitted and
Accept the subsequent grant award and authorize the Acting City Manager
to execute all documents necessary to accept the grant from the U.S.
Department of Agriculture in the amount not to exceed $107,324.00.
Authorize the Director of Human Development or his/her designee to
negotiate and execute appropriate interagency agreements to facilitate the
success of the project.
Appropriate $107,324.00 in federal grant funds and $15,245.00 in local
match to Grant Fund accounts to be established by the Director of Finance
for the Virginia Summer Food Service Program. Establish revenue
estimates of the same in the Grant Fund.
ao
Cost to the Ci_ty - $15,245.00 has been appropriated by City
Council in the 1999-2000 budget to the Director of Human
Development 001-054-1270-2010 to support the additional staffing
and administration of this program. There will be no additional
cost to the City, since remaining expenses are reimbursable
through the USDA.
Need for Food Services in the communi _ty - Need is wide-spread
and the project has accommodated targeted efforts to provide
nutritionally balanced meals to approximately 800 youths, daily.
Effective and Efficient Delivery of Services - Potential interagency
services would be utilized to address needs with U.S. Department
of Agriculture resources.
Do not endorse the grant application: and
Do not accept grant award from the U.S. Department of Agriculture or
authorize execution with necessary agreements with RRHA, TAP, and
Roanoke City Schools.
Office on Youth Grant
Report #99-711
Page 5
a. Cost to the Ci_ty - No direct cost impact to the City.
bo
Need for Food Services in the Community - Need will continue
without program of intervention for 800 youths.
Effective and Efficient Delivery of Services - Potential interagency
services would not be utilized to address needs without U.S.
Department of Agriculture resources.
V. Recommendations:
Approve Alternative A:
A. Endorse the application submitted and
Accept the subsequent grant award and authorize the Acting City Manager
or his designee to execute all documents necessary to accept the grant
from the U.S. Department of Agriculture in the amount not to exceed
$107,324.00.
Appropriate $107,324.00 in federal funds and $15,245.00 in local match
to accounts to be established in the Grant Fund by the Director of Finance.
Establish revenue estimates of the same in the Grant Fund.
Respectfully submitted,
J~es D. Ritchie
A'6ting City Manager
JDR:mvh
Attachment
City Attomey
Director of Finance
Director of Human Development
Youth Planner
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-236-304
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34447-081699 authorizing acceptance of a grant,
in the amount of $38,111.00, from the Virginia Department of Juvenile Justice on behalf
of the City to continue coordinated planning and program implementation of the Office on
Youth, and authorizing execution of any and all necessary documents to comply with the
terms and conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, August 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
H:~AUGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999.
No. 34447-081699.
A RESOLUTION authorizing acceptance of a grant from the Virginia Department of
Juvenile Justice on behalf of the City to continue coordinated planning and program implementation
of the Office on Youth, and authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant from the Virginia Department of Juvenile Justice, in the amount of
$38,111.00, to continue coordinated planning and program implementation of the Office on Youth,
as set forth in the City Manager's report dated August 16, 1999, is hereby ACCEPTED.
2. The Acting City Manager, or his designee, is hereby authorized to execute any'and
all requisite documents pertaining to the City's acceptance of this grant and to furnish such additional
information as may be required in connection with the City's acceptance of the foregoing grant. All
documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
H:\RES\RG-YOUTH.99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-236-304
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34446-081699 amending and reordaining certain
sections of the 1999-2000 General Fund and Grant Fund Appropriations, providing for
appropriation of $76,532.00, in connection with a grant from the Virginia Department of
Juvenile Justice to continue coordinated planning and program implementation of the
Office on Youth. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, August 16, 1999.
f~ ~' ~'Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Barry L. Key, Manager, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
H:'~AUGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34446-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 General
and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 General and Grant Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 61,365,134
Contingency (1) ......................................... 377,776
Transfers to Other Funds (2) ............................... 60,154,088
Grant Fund
Appropriations
Health and Welfare
Office on Youth - FY00 (3 - 21 )
Revenue
Health and Welfare
Office on Youth - FY00 (22 - 23)
1 ) Contingency
2) Transfer to
Grant Fund
3) Employee Salaries
4) Temporary Wages
(001-002-9410-2199) $ (6,293)
(001-004-9310-9535)
(035-054-5184-1002)
(035-054-5184-1004)
6,293
44,659
799
$ 3,825,295
76,532
$ 3,825,295
76,532
5) Salary Supplement
6) ICMA
7) ICMA Match
8) FICA
9) Hospitalization
Insurance
10) Dental
Insurance
11) Disability
Insurance
12) Telephone
13) Administrative
Supplies
14) Special Projects
15) Expendable
Equipment
16) Training and
Development
17) Printing
18) Postage
19) Other Rental
20) CIS - Personal
Computer
21) Management
Services
22) Office on Youth
FY00
23) Office on Youth
FY00 - Local
(035-054-5184-1050)
(035-054-5184-1115)
(035-054-5184-1116)
(035-054-5184-1120)
(035-054-5184-1125)
(035-054-5184-1126)
( 035-054-5184-1131 )
(035-054-5184-2020)
(035-054-5184-2030)
(035-054-5184-2034)
(035-054-5184-2035)
(o35-054-5184-2o44)
(035-054-5184-2075)
(035-054-5184-2160)
(035-054-5184-3075)
(035-054-5184-7007)
(035-054-5184-7015)
(035-054-5184-5185)
(035-054-5184-5186)
900
4,019
390
3,724
1,908
185
108
1,600
1,000
10,557
500
1,500
500
500
2,003
980
700
38,111
38,421
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECE)¥ED
C)TY CLERKS OFF)CE
AUG !! Ail :04
Roanoke, Virginia
August 16, 1999
Report #99-712
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Continuation of Office on Youth Grant
I. Background:
mo
Office on Youth Grant was first officially awarded to City under Virginia
Delinquency Prevention and Youth Act on June 17, 1980.
FY 1999-2000 Office on Youth grant application was submitted to the
Department of Juvenile Justice in May, 1999.
Grant will provide for continuation of coordinated planning and program
implementation of the Office on Youth.
D. FY 1999-2000 grant budget is as follows:
Budget State Local Cash
Category_ Funds Match TOTAL
Personal Services $38,111 $18,581 $56,692
Operating Expenses
$ 0 $19,840 $19,840
TOTAL $38,111 $38,421 $76,532
Local cash match in the amount of $32,128 was included in the FY 1999-2000
General Fund budget in the Transfer to Grant Fund Account 001-004-9310-9535.
Additional funding of $6,293 is necessary to continue program operations. This
amount is available in the General Fund Contingency.
Office on Youth Grant
Report # 99-712
Page 2
II.
IH.
Current Situation:
Ao
Council acceptance of the state grant award and appropriation of the local cash
match are required before the appropriate city officials can execute the required
documents to receive the state funds.
Issues:
A. Cost
IV.
B. Continui _ty
C. Staff
Alternatives:
Authorize the Acting Ci_ty Manager or his designee to execute the appropriate
documents to accept the state grant.
The total budget for the Office on Youth for FY 1999-2000 is $76,532.
Funding in the amount of$38,111 is available from the Department of
Juvenile Justice. Local match funding in the amount of $32,128 is
available in FY 1999-2000 General Fund budget (Transfer to Grant Fund
account - 001-004-9310-9535). Additional local match funding of $6,293
is available in General Fund Contingency 001-002-9410-2199.
2. Continui _ty of program would be maintained.
o
Staff, consisting of Youth Planner, will continue under the direction of the
Director of Human Development.
B. Do not authorize the Acting Ci_ty Manager to accept the state grant.
Funding from the State Department of Juvenile Justice would not be
utilized, and local match funding would not be required.
2. Continui _ty of the program would be questionable.
Office on Youth Grant
Report #99-712
Page 3
o
Staff, consisting of Youth Planner, and the services provided would be
contingent upon the availability of another funding source.
Recommendations:
It is recommended that City Council adopt Alternative A which will authorize the
following:
Ao
Accept the State Department of Juvenile Justice grant and authorize the Acting
City Manager or his designee to execute the grant agreement and related
documents on behalf of the City in a form approved by the City Attorney.
Budget funding in the amount of $76,532 in revenue accounts to be established in
the Grant Fund by the Director of Finance. Appropriate funding in the amount of
$76,532 to the expenditure accounts listed in Attachment A.
Co
Transfer $6,293 from Contingency Account 001-002-9410-2199 to account
number 001-004-9310-9535 to adequately provide local match funding for this
grant.
JDR:mvh
Attachment
Respectfully submitted,
tchie
Acting City Manager
City Attomey
Director of Finance
Office of Management & Budget
Director of Human Development
Youth Planner
Attachment A
BUDGET BREAKDOWN
1002
1004
1050
1115
1116
1120
1125
1126
1131
2020
Employee Salary
Temporary Wages
Salary Supplement
ICMA
ICMA Match
FICA
Hospitalization Insurance
Dental Insurance
$44,659.00
799.00
900.00
4,019.00
390.00
3,724.00
1,908.00
185.00
Disability Insurance 108.00
Telephone 1,600.00
2030 Administration Supplies 1,000.00
2034 Special Projects 10,557.00
2035 Equipment 500.00
Training & Development 1,500.00
Printing 500.00
Postage 500.00
CIS - Personal Computer
Management Services
2044
2075
2160
7007
7015
3075
Other Rental
TOTAL
980.00
700.00
2,003.00
$76,532.00
Ma~y F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 20, 1999
File #60-236-435
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34448-081699 amending and reordaining certain
sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of
$45,746.00, in connection with grant funds received from the State Rehabilitative Services
Incentive Fund to be provided to Blue Ridge Independent Living Center. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, August 16, 1999.
Sincerely, ~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: Karen Michalski, Chair, Fifth Planning District DSB, 1502D Williamson Road, N. E.,
Roanoke, Virginia 24012
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
H:~AUGI6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of August, 1999.
No. 34448-081699.
AN ORDINANCE to amend and reordain certain sections of the 1999-00 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-00 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare
Rehabilitative Services
Incentive Fund FY00 (1) ..................................
$ 4,068,582
45,746
Revenue
Health and Welfare
Rehabilitative Services
Incentive Fund FY00 (2) ..................................
1) Fees for Professional
Services (035-054-5198-2010) $ 45,746
2) Rehabilitative Services
Incentive Fund FY00 (035-054-5198-5198) 45,746
$ 4,068,582
45,746
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CLERKS OFFICE
'99 RI.16 11 1:04
August 16, 1999
Report//99-713
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
SUBJECT: APPROPRIATION OF REGIONAL DISABILITY SERVICES BOARD
GRANT FUNDING
I. BACKGROUND
The Fifth District Disability Services Board (DSB) is responsible to local
governments and serves as a critical resource for needs assessment, information
sharing and service opportunities for citizens with disabilities, their families and
the community.
Bo
The following jurisdictions in the Fifth Planning District have enacted resolutions
establishing their participation in a regional effort and have appointed a local
official to serve.
Co
City of Roanoke
Town of Vinton
Roanoke County
City of Salem
City of Covington
Craig County
Botetourt County
City of Clifton Forge
Allegheny County
Other members of the DSB include representatives from business and consumers.
Funds from the State Rehabilitative Services Incentive Fund (RSIF), a short-term,
non-renewable, stimulus fund designed to promote investment in meeting the
needs of individuals with physical and sensory disabilities, have been allocated to
the Fifth District DSB for the fourth consecutive year by the State Department of
Rehabilitative Services.
Honorable Mayor and Members of Council
Page 2
August 16, 1999
II,
IV.
City Council authorize the Director of Finance to serve as fiscal agent for the
Fifth Planning District Disabilities Services Board on September 25, 1995,
Resolution No. 32675-092595.
Uo
RSIF grant monies have been previously awarded to the Fifth District DSB and
were appropriated by Council on April 15, 1996, October 26, 1996, October 22,
1997, February 17, 1998 and November 16, 1998.
CURRENT SITUATION
mo
The DSB solicited proposals for the use of 1999-2000 RSIF funds. The
Department of Rehabilitative Services and the Disability Services Council
approved funding in the amount of $45,746 for the following:
Blue Ridge Independent Living Center (personal assistance, prescriptions,
home modification, independent living coordinator, telephone, travel,
office supplies, rent.)
Bo
Blue Ridge Independent Living Center will provide the required local matching
funds ($4,580) for this grant. No city funds will be required for the match.
Co
Funds from the State Rehabilitative Services Incentive Fund (RSIF) in the amount
of $45,746 will be received by the City's Director of Finance as the Fiscal Agent.
D. Funds need to be appropriated.
ISSUES
A. Financial
B. Services to Citizens
ALTERNATIVES
mo
City Council accept funding in the amount of $45,746 from the State
Rehabilitative Services incentive Fund and provide the funding to the Blue Ridge
Independent Living Center.
Honorable Mayor and Members of Council
Page 3
August 16, 1999
Vo
Financial needs will be met.
Services to Citizens_ with physical and sensory disabilities will be
enhanced throughout the Fifth Planning District.
City Council not accept funding in the amount of $45.746 from the State
Rehabilitative Services Incentive Fund.
Financial needs will not be met.
Services to citizens with physical and sensory disabilities will be enhanced
throughout the Fifth Planning District.
RECOMMENDATION
A. City Council concur with Alternative "A" and accept funding in the amount of
$45,746. from the State Rehabilitative Services Incentive Fund and authorize the
following:
1. Budget funding in the amount of $45.746 in a revenue account to be
established in the Grant Fund by the Director of Finance.
2. Appropriate funding in the amount of $45,746. to Blue Ridge Independent
Living Center.
Respectfully submitted,
j~ D. Ritchie~-l;~l~'a Acting City Manager
GDR:gr
cc: James D. Grisso, Director of Finance
William M. Hackworth, City Attorney
Glenn D. Radcliffe, Director of Human Development
Karen Michalski, Chairperson, Fifth Planning District DSB
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 23, 1999
File #132
Sandra H. Eakin
Deputy City Clerk
Mr. James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34449-081699 providing that the regular meeting of
City Council scheduled to be held on Monday, October 18, 1999, shall be rescheduled to
Wednesday, October 20, 1999. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, August
16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:jms
Attachment
pc:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Glenn D. Radcliff, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Kit B. Kiser, Director, Utilities and Operations
Robert K. Bengtson, Acting Director, Public Works
H:~,AUG16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of August, 1999/
No. 34449-081699.
A RESOLUTION providing that the regular meeting of City Council scheduled to
be held on Monday, October 18, 1999, shall be rescheduled to Wednesday, October 20,
1999.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. Due to the Virginia Municipal League Annual Conference being held in
Williamsburg, Virginia, on October 17-19, 1999, the meeting of City Council regularly
scheduled to commence at 12:15 p.m., on Monday, October 18, 1999, is hereby rescheduled
to commence at 12:15 p.m., on Wednesday, October 20, 1999, such meeting to be held in
the Council Chambers of the Municipal Building, 215 Church Avenue, S. W.
2. Public hearings advertised and scheduled to be conducted before City Council
on October 18, 1999, at 7:00 p.m., will be conducted on October 20, 1999, at 7:00 p.m., in
Council Chambers of the Municipal Building, 215 Church Avenue, S. W.
3. Resolution No. 34392-070699, adopted July 6, 1999, is hereby amended to the
extent it is inconsistent with this resolution.
4. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and inserted in a newspaper having general
circulation in the City at least seven days prior to October 18, 1999.
ATTEST:
City Clerk.
H: \l~J~g~8 \ r -mee~:9 9.3
I move that City Council conduct a closed meeting pursuant to the provisions
of §2.1-344.1, Code of Virginia, for the purpose of interviewing candidates for the
position of City Manager.
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 16th day of August, 1999, D. ELLIOTT BAYER was
appointed as a member of the Board of Trustees, City of Roanoke Pension Plan, for a term
ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 24th day of August,
1999.
City Clerk
H:'~AUG'I 6.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 23, 1999
File #66-223
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
August 16, 1999, Mr. David Lawhorn, 1018 Murray Avenue, S. E., addressed Council with
regard to operation of trains by Norfolk Southern Railway during the peak traffic hours of
3:00 p.m. to 6:00 p.m..
On motion, duly seconded and adopted, the matter was referred to you for the purpose of
bringing the matter to the attention of officials of Norfolk Southern Railway.
The Mayor requested that Council be advised as to the status of the Williamson Road
Bridge approaching downtown Roanoke and the bridge in southeast Roanoke.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:jms
pc:
Mr. David Lawhorn, 1018 Murray Avenue, S. E., Roanoke, Virginia 24013
George C. Snead, Jr., Director, Public Safety
Robert K. Bengtson, Acting Director, Public Works
H:~AUGI 6.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
August 23, 1999
File #249
Sandra H. Eakin
Deputy City Clerk
Ms. Peggy Overton
547 Mountain Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Overton:
Your request to appeal a decision of the Architectural Review Board to grant a Certificate
of Appropriateness to Adam Cohen representing A & E Partnership, for construction of a
new building at 541 Allison Avenue, S. W., was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, August 16, 1999.
On motion, duly seconded and adopted, Council affirmed the decision of the Architectural
Review Board under date of July 8, 1999, and authorized issuance of a Certificate of
Appropriateness for the construction of a structure to be located at 541 Allison Avenue,
S. W., on the grounds that the proposed construction is compatible with the H-2 District
and enhances those special visual and spacial qualities that the H-2 District was
established to protect.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MDP:jms
pc~
Robert B. Manetta, Chair, Architectural Review Board
Adam Cohen, A & E Partnership, L.C., 6036 Chagall Drive, S. W., Roanoke, Virginia
24018
William M. Hackworth, City Attorney
Evelyn S. Lander, Secretary, Architectural Review Board
Evelyn Dorsey, Zoning Administrator
H:~AUGI 6.WPD
RECEIVED
CITY CLERKS OFF!C~-
'F) AUG17
Subject:
New construction project
541 Allison Avenue S.W.
Roanoke, VA
· Mrs. Peggy Overton's appeal on July 8
· Informal group met on August 9 to address
Mrs. Overton's concerns
· Decisions meet ARB guidelines
· No residential new construction in Old
Southwest since1979
· 45 empty lots in Old Southwest
· Encourage people moving into city
To the members of city council.
We the undersigned~ all citizens and homeowners of Old Southwest feel that the new property to
be built on Allison Avenue does not fit the stuctrual out,lines for the neighborhood, According to
the guidelines certain aspects have to be met to maintain the historic value of our area, and we
feel that this new plans for the property does not meet with the classic areiteeture throughout the
rest of the neighborhood.
~
'12..
14.
17.
'18
2!
RECEIVED
CITY CLERKS OFFICE
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-:2344 (Fax) 853-1230
August 16, 1999
Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT:
Appeal from Mrs. Peggy Overton of the Architectural Review Board decision
of 7/8/99 regarding the construction of a new building at 541 Allison
Avenue, S. W. (A&E Partnership - Mr. Adam Cohen, applicant for
Certificate of Appropriateness).
I. Background:
Property at 541 Allison Avenue, S. W. is currently a vacant lot. Several years ago
the house that was on the property was demolished because of deterioration.
Property was recently sold at auction.
Bo
A&E Partnership, LC (Mr. Adam Cohen) initially approached the Architectural
Review Board in March, 1999 and requested an informal review of schematic plans
for a new duplex on the property. Further discussions regarding the project were
held over the next several months. A formal application to the Board was made in
late May.
Co
On June 11, 1999, the Board reviewed the application and voted to deny a
Certificate of Appropriateness for the project on a vote of 3-3. noting specific design
features that needed to be addressed (roof pitch and direction, building height and
mass, window location and dimensions, front porch design and landscaping).
Do
Applicant revised plans and submitted a second request to the Board for approval.
On July 8, 1999, the Board voted 5-0 to approve the request (Messrs. Deck, Johns,
Jones, Manetta, and Mrs. Blanton voting in favor of the application and Messrs.
Bandy and Harwood absent). The Board made their decision after considerable
discussion of the request, hearing from persons both in favor and in opposition of the
project. A Certificate of Appropriateness was issued based upon the revised plans.
(See attached Certificate of Appropriateness 99-030 dated 7/8/99 and copies of
minutes of the board meeting.)
On July 12, 1999, Mrs. Peggy Overton, 547 Mountain Avenue, S. W. appealed the
decision of the Architectural Review Board to City Council. (See attached letter of
7/12/99). Her appeal advised that the plans did not meet the guidelines for new
construction as set forth in the Architectural Design Guidelines for the H-2 District
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
adopted by the Board. (For your information, a copy of the guidelines for "New
Construction" and "Working with the Architectural Review Board" are attached.)
II.
III.
Current Situation:
mo
On August 9, 1999 Mrs. Evie Lander and Mr. Don Harwood met with Mr. Adam
Cohen and three representative residents of Old Southwest, including Mrs. Overton,
to discuss the proposed project and to identify areas of agreement and disagreement.
The meeting was productive in helping to better understand issues and resulted in
several recommendations to the developer for additional enhancements. Mr. Cohen
was agreeable to the proposed changes. These include reorientation of the house on
the lot, expanded overhangs on the sides of the house, a new gable window on the
left side elevation, an inset of the front house bay on the left side elevation, a
different style of porch column and balustrade, paneled garage doors, and evergreen
foundation planting.
Additional discussion was to be held among interested residents prior to Council's
hearing of the matter. Staff coordination with other Board members also was
requested.
Issues:
A. Purpose of H-2, Neighborhood Preservation District.
B. Compliance with adopted Architectural Design Guidelines.
C. Encouragement of compatible, new in-fill development.
D. Credibility of Architectural Review Board decisions.
IV.
Alternatives:
City Council affirm the decision of the Architectural Review Board.
1. Purpose of the district is to encourage new construction or alternations which
are compatible with the existing scale and character of surrounding
properties. Decision supports the purpose of the district.
2. Adopted Architectural Design Guidelines are reflected by the Board's
decision. The Board found that the project was consistent with the
guidelines.
3. Compatible new in-fill development is encouraged.
4. Credibility of Architectural Review Board decisions is upheld.
Ci_ty Council modify the decision of the Architectural Review Board to include the
most recent recommendations for the project.
1. Purpose of the district is supported.
Co
2. Adopted Architectural Design Guidelines are consistent with modified
decision of the Board.
3. Compatible new in-fill development is encouraged.
4. Credibility of Architectural Review Board decisions can be upheld.
Council refer the matter back to the Board for further 'consideration and report.
1. Purpose of the district is supported.
2. Adopted Architectural Design Guidelines can be re-considered for the revised
project.
3. Compatible, new in-fill development will be delayed for construction.
Developer may not proceed with the project.
4. Credibility of the Architectural Review Board decisions can be upheld.
Council reverse the decision of the Architectural Review Board.
1. purpose of the district can be supported.
2. Adopted Architectural Design Guidelines may be jeopardized as a basis for
future decisions.
3. Compatible, new in-fill development may still occur; however, this project
will not be constructed.
4. Credibili _ty of the Architectural Review Board decisions will be adversely
affected.
Recommendation:
.On behalf of the Ci _ty's Architectural Review Board, I respectfully request that Ci_ty
Council either affirm the decision of the Board or modi _fy the decision to incorporate th~:
recommended enhancements discussed with the developer on August 9, 1999. Prior to
Council's meeting, we hope to have additional Board members thoughts on the proposed
design improvements.
ccr
Evelyn S. Lander, Secretary, ARB
Steven J. Talevi, Asst. City Attorney
Respectfully submitted,
Robert B. Manetta, Chairman
Architectural Review Board
547 Mountain Avenue S.w.
Roanoke, Va 24016
July 12, 1999
Mary F. Parker
City Clerk
215 W. Church Avenue
Roanoke, Va 24011
Dear Mrs. Parker,
According to Sec. 36.1-642 Review procedure item D: I wish to
appeal the decision of the ARB (on July 8, 1999) in granting A&E
Partnership LC ( Mr. Adam Cohen), a certificate of appropriateness for
new construction at 541 Allison Avenue S.W..
My request for an appeal to City Council on this decision is that
the plans do not meet the guidelines for new construction as set forth in
the guidelines adopted by the ARB for the H-2 District.
Respectfully Submitted,
~'eggy Overton
547 Mountain Avenue S.W.
Phone 540-344-2519
Poanoke City Department of Planning
and Community Development
Room 166, Municipal Building
2t5 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
CERTIFICATE OF APPROPRIATENESS
NO. 99-030
DATE: July 8, 1999
On July 8, 1999, the Roanoke City Architectural Review.Board granted this Certificate of
Appropriateness to A & E Partnership, LC approving new construction at 541 Allison
Avenue, $.W., as per the plans submitted to the Board.
After considerable discussion by the Board, the applicant, and the public, the Board, by a
vote of 5-0 (Messrs. Bandy and Harwood absent) found that the revised plans for the new
construction were in keeping with the adopted architectural design guidelines for new
construction.
This Certificate is valid for one year from the date listed above.
elyrfS. Lander, Secretary
Roanoke City Architectural Review Board
Roanoke City Planning Commis~cn Architectural Review Board Board of Zoning Appeals
-lun-18-99 12:37P STRAUSS CONSTRUCTION I 540 989,7062 .-_ P.02
c~r o~.o^.o., v,~,.u~ '~'~-,~>~/F, ~.~
. ~PLICA~ON FOR A CERTIFICATE OF APP~P~TENE~S
~ica~ is he~y ~e ~ ~e Amh~ec~ral Re~ ~a~ of ~e C~ ~ Roanoke, ~n~, for
~~t* O; ~m~ness t~ ~ke the ~~t~. or im~emen~ des~ be~w ~
~r~pe~ or ~o~s m me .-2, Ne~gh~ Pm~t~ltj~ D;ib-;c~, Jn ~e Ci~ of Roan~e
[ 1.Na~of~nC _ . - '
13' . ,,
5. L~a~n (~dr~s) of p~e~ or pm~es for ~ch the Cad.cate of ~pmp~ateness is
r~ueSt~:
~- , , _ ~ ~ ~l/~S~ ~ ~_~..
6. A__ _I~r_ACH TO THIS APPLICATION THE NAME8 AND ADDRESSES OF OWNERS OF
THE LOT:~ OR PROPERTIES IMMEDIATELY ADJACENT TO, TO THE REAR, AND
DIRECTLY OPPOSITE THE PROPERTY.
_G~em~ ~al d ,e~-'riptio.n of..each rnoc~.~tion o~ improvement Ca?,~e ~t~ch scaled drawing,
lanomgrapns, mamrtam, sampl# and any other itenm wh,ch detail your request).
Jun
-18-99 12:37P STRAUSS CONSTRUCT ION I 540 989 7062 P.01
~ B. I$ there arty appllcatJofl relevant Io ~is pm~ a~ ~ ~j~ ~~U~$ ~
Who will repmsem the applicant before the Archite~-tural Review Board (representative
should h~ve .uthorlty to commit Ipplicant to make changes that may be suggast~ by ~e
Bo.rd)?
Name:
Signature of owner:
Signature of applicant or a~ent:
(~f
(plei~ print or type na~) (please print or type)
TO BI; COMPLETED BY ARB STAFF:
Received by:
Date:
Tax No.:
Historic Dist~ct:
TOT,q_ P. 01
!
! !
!
ROANOKE CITY ARCHITECTURAL REVIEW BOARD
MINUTES
July 8, 1999
The regular meeting of the Roanoke City Architectural Review Board was held on Thursday,
July 8, 1999, in the City Council Chamber. The meeting was called to order at 4:05 p.m. by
Robert Manetta, chairman. Attendance was as follows:
Members Present:
Alison Blanton
Kevin Deck
Lawrence Johns (late)
Richard Jones
Robert Manetta
Members Absent:
David Bandy
Don Harwood
The following items were discussed:
1. Approval of Minutes: June 10, 1999.
There being no additions and/or corrections, motion was made by Mr. Deck, seconded by Ms.
Blanton and approved 4-0, to accept the minutes as written.
Request fi.om Jeffrey B. Kart and Daniel L. Belles for a Certificate of Appropriatene.~,:
approving an in-~ound swimming pool and relocation of fence in rear, and installation of
shutters on front of structures at 368 Walnut Avenue, S.W
Mrs. Lander advised that the applicants were unable to attend the meeting, however, she was
prepared to present the request for them. She said that the applicants wanted to install an in-
ground pool and relocate the privacy fence to the perimeter of the property. She said a variance
fi.om the Board of Zoning Appeals would be needed for that. She also said the applicants
wanted to put back the original shutters on the front of the house.
Mr. Manetta asked if the original fence had been approved by the Board and if the shutters were
original, xvhy the Board had to approve those.
Mrs. Lander responded that the fence had been approved by the Board, but was being moved.
She also said that since currently there were no shutters on the house, she requested they appear
before the Board.
Mr. Manetta asked for audience comment. There being none, :,Mr. Deck moved to approve the
request. The motion was seconded by Mr .Jones and approved 4-0.
Request from A&E Partnership for a Certificate of Anprooriateness approving new two
family construction at 541 Allison Avenue, S.W. -- -
Architectural Review Board Minutes
July 8, 1999
Page 2
Mr. Manetta referred to Section 36.1-642(f), which reads as follows: "In the case of disapproval
of an application before the board, the board shall briefly state its reasons in writing and it may
make recommendations to the applicant. In the case of disapproval accompanied by
recommendations, the applicant may again be heard by the board, if he files an amended
application that addresses the recommendations of the board within ninety (90) days."
Mr. Cohen appeared before the Board and sated that he had been working with Mr. Harwood to
come up with another plan for the Board's consideration. He said that in researching the
structures in the area, he had prepared a photographic copy of the streetscape and had
superimposed a photograph of his proposed structure in that streetscape. He presented that
information to the Board as well as the audience for their review. He also showed photographs
of homes in Old Southwest which were of similar styles.
Mr. Johns arrived (4:17 p.m.).
Mr. Cohen said that since the last meeting he had addressed many of the Board's previous issues
and he had added a window; lowered the pitch of the roof of the front porch, increased the
window size upstairs; raised the height of the roof to allow for a frieze above the window. Mr.
Cohen then showed the Board a photograph of a typical duplex constructed within the City and
compared it to his proposal. Mr. Cohen said that another issue that had been discussed in
previous meetings was the height of structures. He said he had tried to make some visual
calculations from the street and found that the average height of houses on Allison 32 feet to the
peak of the roof and that most of the homes were 18 to 19 feet fi'om the top of the porch to the
soffit. He said he thought the height requirement was being met.. In discussing the landscaping
and driveway, Mr. Cohen said that he would have liked to have arranged the house a little
differently on the lot, but to keep the streetscape, he had to pull the house up on the lot. He said
that his preference would have been a driveway off of 6t~ Street, but in an effort to make
allowances for the neighborhood, he had brought his driveway offthe alley. He said he left the
berm on the lot and landscaped so that drainage flowed fi'om the other direction. He also said
that the door to the second unit was now to the side of the front door. Mr. Cohen said that he had
shown his plans to Ken Motley, former Board member and developer or property in Old
Southwest, who had felt the plans fit in wonderfully. He said that he could not build what was
originally there because of today's zoning regulations.
Mr. Manetta asked for Board comments.
Ms. Blanton asked if the porch was inset slightly on the comer and Mr. Cohen responded that it
was not, but that the overhang measured up to the comer of the porch. Ms. Blanton then
commended Mr. Cohen on how far the design had come.
Mr. Manetta asked for audience comment.
Mr. Lawrence Goldstein appeared before the Board and stated that if the proposal was
appropriate for this site, he could then build something like this on other vacant lots in Old
Southwest. Regarding the height, he said that it seemed to be a question on the burden of proof.
Architectural Review Board Minutes
July 8, 1999
Page 3
He said that he still thought mass was a question. He also commented that the plans submitted
by Mr. Cohen did not show height. He further stated that the question was whether the proposal
met the guidelines. Mr Goldstein further commented on the height of structures in the area and
the measurement of height. He also commented that a house looked more substantial if it had
bulk. He said there was a question of whether it looked somewhat familiar with what was on the
block. He also talked about the size of the columns on the porch, which he felt took away fi.om
the mass of the house. He said the columns did not look like anything in the block. He said
there had also been a previous issue about whether the door was a standard door. He said that the
neighbors had not raised the issue of two doors and he liked the fact that the other door was
hidden. He also advised the Board that there was nothing in the guidelines that said they were to
consider the cost of anything. He said this was going to be a precedent for every empty lot in the
neighborhood. Mr. Goldstein also said there was a question about how many informal and
formal sessions had been held on the matter and how much time the people in the community
were giving to come back and hear the matter. He said that unless the changes were determined
to be very substantial, he humbly requested the Board stand by their vote made at the last
meeting.
Mrs. Carolyn Otterman (601 Allison Avenue) appeared before the Board and read fi'om the H-2
design guideline, "Working with the ARB, Architectural Design Review, The Purpose of Design
Review." At the conclusion of her reading, she stated that was the reason City Council had
established the Board and that the plans before the Board did not meet anything in the new
construction guidelines (i.e., porch columns, dormers, eaves, fi'ont door, stucco, predominant
roof lines. She asked what good the guidelines were if the Board was not going to go by them.
She said that the guidelines mention that the porches should be compatible with predominant
existing buildings. Mrs. Otterman commented on the photographs that Mr. Cohen had presented
and noted that many of the large porches had been tom off before the Board had been created.
She said that the Old Southwest neighborhood was different fi'om other neighborhoods and that
duplexes in other areas of the City could not be compared with those in Old Southwest. She said
that the Board would not be going by any of the guidelines if they accepted the plans and if they
approved the plans, she did not see how the Board could deny anyone in the future. She said that
as taxpayers they were not going to let the Board force guidelines on them if the Board went
against their own guidelines.
Mrs. Joel Richert (415 Allison Avenue) appeared before the Board and stated that neighborhoods
were built over a period of time, including Old Southwest. She said that there were some houses
in the neighborhood with small porches, small columns, low ceilings and high ceilings. She said
there was a richness in diversity and styles and she was trying to encourage the Board to think
about the houses in Old Southwest. She said there were all styles of homes in Old Southwest and
she also commented that she had a solid door on her home and a concrete porch. She said that to
make everything identical would ruin the neighborhood.
Mr. Gary Johnson (537 Allison Avenue) appeared before the Board and stated that most of the
homes in the area had been there a while. He said that he hoped Mr. Cohen had done the proper
research and he felt that if everything was done properly, then he would have no objection.
Architectural Review Board Minutes
July 8, 1999
Page 4
Mr. Chris Muse (Day Avenue) appeared before the Board and said he was speaking as a resident
of Old Southwest. He said he had seen the plans change. He said there had been talk about the
building fitting in and it was impossible to build new structures in Old Southwest that would
match the existing architecture. He said he felt the application had come a long way. He also
commented on Mr. Goldstein's remark about a precedent being set, noting that he hoped one
would be set for this type of new construction on the vacant lots in Old Southwest.
Peggy Overton (547 Mountain Avenue) appeared before the Board and asked the purpose of
having guidelines if they were not followed. She said that the elderly people in the
neighborhood had been told that if they didn't keep their houses up to the guidelines, then they
should get out of the neighborhood. Mrs. Otterman also commented on the porches that had
been removed fi.om homes over 15 years ago. She said that Mr. Cohen should build his house
appropriate to what was already in the neighborhood.
Mr. Manetta asked for further comments. There being none, he referred to the guidelines under
new construction and noted that new construction was not supposed to be a duplication of
something else in the neighborhood; that it was supposed to be of its time. He said that a lot of
detailing on existing structures, did not apply to new construction. He then read the "Important
Considerations" section fi.om the "New Construction" guidelines. He said that Mr. Cohen had
attempted to meet the new construction guidelines. He then asked the pleasure of the Board.
There being no additional comments, Ms. Blanton moved to approve the plans as submitted. The
motion was seconded by Mr. Deck and approved 5-0.
4. Request fi-om Avis Construction Co., to erect a fire escape at 129 Campbell Avenue, S.E.
Mr. Jack Avis appeared before the Board and introduced Nick Brash, his contractor. Mr. Avis
said that there was a possible tenant for the third floor of the building and a second means of
egress was required, thus the request for the fire escape.
Mr. Jones asked Mr. Avis if he has spoken with the Building Department about what was a legal
means of egress. Mr. Avis advised that he and Mr. Brash had met with and talked with the
Building Department officials a number of times. He said he felt their proposal satisfied the
building code and allowed him to restore the building as it was prior to 1996. He said he felt the
proposed fire escape was a lot softer than the one that was previously in place.
Mr. Deck said that he had been involved in the original design and understood the complexities
of developing an interior stairway. He said that emergency stairs were a nice feature in
downtown. He asked for a better description of the details. He asked about the infill material,
dimensions of the rise and run, intermediate landing.
Mr. Avis responded there was a diamond rail that he was using which would match the diamond
shape in the brick.
In response to a question about pickets, Nh'. Brash said that the Building Department had advised
him that they were not required. There was further discussion about pickets and Mr. Deck said