HomeMy WebLinkAboutCouncil Actions 07-19-99HUDSON
34393
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 19, 1999
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Member White was absent and
Vice-Mayor Harris arrived at 12:45 p.m.)
A report of the City Manager with regard to the Workforce Investment Act.
(45 minutes)
Received and filed.
File #246
The meeting was declared in recess at 12:50 p.m., to be reconvened at 2:00
p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 19, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Donna Britt, Associate
Pastor, Calvary Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 22, 1999, at
7:00 p.m., and on Saturday, July 24, 1999, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL $53-2541.
ACTS OF ACKNOWLEDGMENT:
A Resolution recognizing the services of William X Parsons as Acting City
Attorney.
Adopted Resolution No. 34393-071999. (7-0)
File #80-83
Recognition of Ms. Bridgette Blankenship and Ms. Theresa Bryant for their
assistance to visitors from the State of Florida.
On behalf of the City of Roanoke, the Mayor presented Certificates of
Appreciation and "Crystal Stars".
File #80
The Mayor called attention to a plaque which was presented to the City of
Roanoke in appreciation of the City's participation in the 1999
Commonwealth of Virginia Games.
File #334
The Members of Council and City employees were invited to participate in
the Second Annual "Toys-for-Tots" Softball Game on September 10, 1999,
at 6:30 p.m., at Wasena Field I.
File #23-132-184
e
CONSENT AGENDA
C-1
C-2
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
A communication from Mayor David A. Bowers requesting a Closed
Meeting to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Closed
File #132 Meeting.
A communication from Mayor David A. Bowers with regard to
requesting that Congressman Robert Goodlatte make the appropriate statement
on behalf of the City of Roanoke to the United States House of Representatives
in support of the Community Reinvestment Act.
RECOMMENDED ACTION: Concur in request.
File #178-228-236-450
4
REGULAR AGENDA
e
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS:
A communication from George J. A. Clemo, Attorney, representing the
Roanoke Redevelopment and Housing Authority, requesting adoption of
a resolution approving the issuance by the Housing Authority of its
revenue bonds to assist the Roanoke Valley Housing Corporation, or a
related entity, in the acquisition, construction and equipping of a
multifamily housing project consisting of up to 38 duplex housing units
in 19 buildings to be located in or adjacent to the Lincoln Terrace
housing complex.
Adopted Resolution No. 34394-071999. (7-0)
File 11178
A communication from the Roanoke City School Board requesting
appropriation of funds for certain school programs; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34395-071999. (7-0)
Council Member Wyatt advised that one of the key elements to
discipline in the schools is parental involvement; therefore, she
requested information on efforts by the school administration to
encourage parental involvement. Council Member Swain requested
information on the effectiveness of the video systems to monitor
student behavior on school buses.
File 1160-467
5
5. REPORTS OF OFFICERS:
a. ACTING CITY MANAGER:
BRIEFINGS:
The Acting Assistant City Manager presented a briefing on the water
level at Carvins Cove reservoir/water conservation efforts in the City
of Roanoke.
File #468
The Acting City Manager presented a briefing with regard to clean
up efforts as a result of the storm which occurred in the City of
Roanoke on Sunday, July 18, 1999.
File #104-237
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of an amendment to the Annual
Update of the Entitlement Consolidated Plan for Fiscal Year 1999-
2000, and execution of a Subgrant Agreement with the Blue Ridge
Independent Living Center in connection therewith.
Adopted Resolution No. 34396-071999. (7-0)
File #72-236
A report recommending execution of Change Order No. 1 to the
City's contract with J. P. Turner and Brothers, Inc., for the
Franklin Road Water Main Replacement Project; and
appropriation of funds in connection therewith.
Adopted Ordinance Nos. 34397-071999 and 34398-071999.
(7-0)
File #60-468
A report recommending execution of Change Order No. 1 to the
City's contract with Wheelabrator Clean Water Systems, Inc., Bio-
Gro Division, to remove, transport and dispose of up to an
additional 3,000 dry tons of lagooned sludge from the Water
Pollution Control Plant.
Adopted Ordinance Nos. 34399-071999 and 34400-071999.
(7-0)
File//27-60
A report recommending acceptance of the lowest responsible bids
submitted to the City for providing water and sewage treatment
chemicals for fiscal year 1999-2000.
Adopted Resolution No. 34401-071999. (7-0)
File #27-468
o
A report recommending transfer of funds for payment of the City's
pro rata share of governmental electric rate negotiation expenses.
Adopted Ordinance No. 34402-071999. (7-0)
File #27-46-60-467
b. DIRECTOR OF FINANCE:
A report recommending appropriation of funds and adjustment of
the revenue estimate for the Roanoke Higher Education Authority.
Adopted Ordinance No. 34403-071999. (7-0)
File #60-414
7
6. REPORTS OF COMMITTEES:
A report of the Bid Committee recommending execution of a contract
with Claude Erps Construction, Inc., in the amount of $152,000.00, for
additions and renovations to the Gainsboro Public Library, 15 Patton
Avenue, N. W.; and transfer of funds in connection therewith. Council
Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34404-071999 and 34405-071999. (7-0)
File #60-323
7. UNFINISHED BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ae
Ordinance No. 34385, on second reading, granting a conditional permit
to allow for the encroachment of a split rail fence and landscaping two
feet into the public right-of-way in front of property located at 2815
Edison Street, N. E., and bearing Official Tax No. 3100728, upon certain
terms and conditions.
Adopted Ordinance No. 34385-071999 on second reading. (7-0)
File #169-468
be
Ordinance No. 34386, on second reading, granting a revocable license to
permit an encroachment of a decorative brick wall with landscaping
approximately four feet into the public right-of-way in front of the
property located at 2818 Avenham Avenue, S. W., and bearing Official
Tax No. 1062403, upon certain terms and conditions.
Adopted Ordinance No. 34386-071999 on second reading. (7-0)
File #169-468
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Wyatt encouraged citizens to attend the
Sunset on Mill Mountain jazz concert to be held on Friday,
July 23, 1999, at 6:30 p.m.
File #132-317
e
Council Member Swain requested information with regard to
the availability of building facade grants for downtown
businesses; whereupon, the Acting City Manager was
requested to provide Council with a report.
File #132-236
5
Council Member Swain referred to debris, discarded food
wrappers, etc., in the area of fast food restaurants and other
locations throughout the City, and inquired if a partnership
could be formed between those establishments and the City
leading to better control of the situation. It was advised that
a group of City employees and representatives from
community agencies, businesses, schools, fast food restaurants,
etc., has proposed an Anti-Litter Values and Education
Program and City representatives will work with the Sheriff's
Department to involve inmates in additional clean-up efforts.
A status report will be provided to Council at a later date.
File #121-132-144
e
Council Member Hudson expressed concern with regard to
over grown weeds in the vicinity of Grandin Road
Ext./Electric Road near the Roanoke City Limit sign, and
requested that City staff investigate the matter.
File #132-144
Se
Vice-Mayor Harris called attention to certain expansion needs
of the Virginia Room located in the Roanoke City Public
Library and requested a report from the City Manager on
short-term measures to address the matter.
9
Council Member Wyatt addressed the need to renovate the
main library facility and requested that the matter of
identifying funds for a future bond issue be referred to the
City Manager and to 2000-01 Budget Study for discussion.
It was the consensus of Council that the remarks of Vice-
Mayor Harris and Council Member Wyatt would be referred
to the City Manager and to 2000-01 Budget Study.
File #53-60-323
b. Vacancies on various authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF CLOSED MEETING: (7-0)
Susan W. Jennings was appointed as a member of the Roanoke Arts
Commission for a term ending June 30, 2002.
File #15-110-230
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
At 4:15 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
l0
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 19, 1999
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. (Council Member White was absent.)
The Invocation was delivered by Mayor David A. Bowers
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 22, 1999, at
7:00 p.m., and on Saturday, July 24, 1999, at 4:00 p.m.
PRESENTATION:
A Proclamation declaring July 31, 1999, as Citizen Appreciation Day/National
Night Out Kick-Off in the City of Roanoke.
File #3
A. HEARING OF CITIZENS:
Request to address Council with regard to the closing of Fire Station
No. 12. Bemiece Meador, Spokesperson. (5 minutes)
The Acting City Manager advised that Council previously requested
that the City administration review Fire Department enhancement
measures; however, no specific recommendations have been
submitted to date. Ms. Meador requested that the City address the
immediate need for certain improvements to Fire Station No. 12. It
was the consensus of Council that the remarks of Ms. Meador would
be received and filed.
File #70
B. PUBLIC HEARINGS:
Public hearing on the request of Southwood of Roanoke Community,
Inc., and Southwood of Roanoke Homeowners Association, Inc., to
amend proffers presently binding upon 60.53 acres of land located
between 1-581 and Franklin Road, S. W., identified as Official Tax Nos.
1290105, 1290107, 1290108 and 1290171. Edward A. Natt, Attorney.
Adopted Ordinance No. 34406 on first reading. (6-0)
File #51
12
o
Public hearing on the request of Southwood of Roanoke Community,
Inc., to rezone approximately 4.3 acres of land located on the north side
of Kingsbury Circle and approximately 170 feet west of Franklin Road,
S. W., identified as Official Tax No. 1290107. Edward A. Natt,
Attorney.
Adopted Ordinance No. 34407 on first reading. (6-0)
File #51
Public hearing on the request of the City of Roanoke to rezone a 56 acre
tract of land lying at the end of Read Mountain Road, N. E., identified as
Official Tax No. 7320101. James D. Ritchie, Acting City Manager.
o
Adopted Ordinance No. 34408 on first reading. (6-0)
File #51
Public hearing on the request of the City of Roanoke to convey a portion
of City owned property identified as Official Tax Nos. 2012705, 2012706
and 2012707, located on Gilmer Avenue, N. W. James D. Ritchie,
Acting City Manager.
Adopted Ordinance No. 34409-071999 and Ordinance No. 34410 on
first reading. (6-0)
File #2-166
Public hearing on the request of the City of Roanoke to make an
application to the Virginia Department of Housing and Community
Development to amend the boundaries of Enterprise Zones One and Two.
James D. Ritchie, Acting City Manager.
Adopted Ordinance Nos. 34411-071999 and
Resolution No. 34413-071999. (6-0)
File #266
34412-071999 and
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Robert E. Gravely, 1412 Moorman Road, N. W., addressed Council in
regard to matters of concern such as water shortage, unmet needs of
citizens, a City workforce that is overworked and underpaid, racism in the
City workforce, and the 2-for-1 pension benefit that was provided for
certain City employees, etc.
File #66
14
July 19, 1999
The Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, VA
Dear Mayor Bowers and Members of Council:
Please reserve space on Council's agenda Monday, July 19, 1999, and 12:15 p.m.
for a briefing on the Workforce Investment Act.
Respectfully submitted,
Ja~D. ~~~.tchie(~
Acting City Manager
JDR:gr
WORKFORCE
INVESTM T ACT
Overview
WIA
WIA Legislat~i~on
& Replaces Job Training Partnership Act (JTPA)
& Requires coordination between federally-funded
employment and vocational education programs
through:
® joint development of' plans for delivering services
® establishment of one-stop center(s), staffed by
multiple agencies
Service Levels: Three tiers of service for
job seek-~s an--d employers
State .esponsmm.nes o
& Governor appoints State Workforce Investment
Boa. rd.(m, ay certify existing state council).
[V~r~m~a has opted to expand the duties and
membership of the Statewide
Training Council renamed the
Workf orce Council]
& State Workforce Investment Board (WIB)
designates local workforce areas (most existing
JTPA areas have 2-year protection under the
State v. es ons~.mues
~tate W~B.
& Establishes~ criteria for and certifies local
Workforce Investment Boards (may certify
current PIC's)
& Develops a statewide list of approved training
providers, based on local input
& Creates a S-year plan for coordinating workforce
development services
~ected Offic~al_s Dut~ ...... s o!es
Appoint members of local Workforce Investment
Board for approval by the Governor
The local Workforce Board is comprised of:
Employers
Education Entities
Economic Development agencies
Each One-Stop Partner
Others
~ecte ~, Officmls Duties
Loca
Roles) fin. ued.
& Develop and submit a regional/local workforce
development plan to the Governor, working
jointl~ with the local Board.
& Serve as fiscal agent and liable party for WIA
funds (may name a separate entity/single
the local Board and the Governor
jurisdiction as fiscal.agent)
Determine appropriate performance standards
for the region/area, working cooperatively with
Local Elec~e~ Officials Duty, es
."Approve the budget of thy local Board
~ Develop an ~greep~nt w~t~ eaa One-Stop
service provider, jointly with the local Board
~ Certify regional One-StoP Center(s), in
conjunction with the local Board
Local Workforce Board.
eS OllSlt}llltleS oles
jointly with local elected officials, for submission
:!
to the Governor
Develop a budget for
local Board operations,
for approval by local
elected officials
Roanoke
Ci~-'' of Sale
Rbanoke Coun~
of Vinton
Local Workforce Board
Responsibilities ~ Continued
& Determine appropriate performance standards
for the region, working cooperatively with local
elected officials and the Governor
& Coordinate regional workforce development
services/activities with employers and economic
development organizations
& Develop a list of eligible training providers within
the region/area, for submission to the State
Local Work£orce Board.
& Develop an agreement with each One-Stop
service parmer, jointly with local elected officials
& Certify regional One-Stop center(s), in
conjunction with local elected officials
& Establish a regional Youth Council and award
WIA-funded contracts for youth service
YOuth Council Memb~sh~p
Members of local
Board
Youth service agencies
Rep.of public housing
authorities
& Parents of youth
youth
Job Corps
Others, including
On. Stop System
& Each Workforce
Investment Area is
required to have at
least one facility in
which all of the
required service
providers are
represented. These
required parmers are:
Required One-Stop Partners
Required One-Stop Services
Three (3) tiers of serv'.'
to place the job s
These services are
each level designed
employment.
Core Services
Ava~lab e to all, ~eekers or em 1o ~.~ers
& Recruitment, intake and orientation
Skills assessment (preliminary)
Job search and job matching
Labor market information
Training provider information
& Supportive services information
& Eligibility determination for all targeted
programs
Follow-up
r ~ · ·
Intensive S, er,v ces
For job seekers who are unable to aR-ain
I ~ ~ ,. ...
s,,elf-suffic~ency level jiohs thro, ugh c. ore serv~c'es::
Detailed interview, testing and assessment
Individual employment plan
Group counseling
Individual counseling
& Case Management
& Short-term pre-vocational classes and services
(adult education and literacy)
Training Services·
Ava~a ~e to~ seekers who, ar, e eh ~ . e for
intensive, , - , , , services and need skffis training to
obtain employment:
A Occupational skills training
On-the-job training
Combined classroom/workplace training
Skills upgrades and re-training
A Entrepreneurial training
A Job Readiness training
& Customized training by and/or for employers
JTPA SYSTEM
SDA 3
1
3
5
7
9
11
13
2
4
6
8
10
12
14
WIA SYSTEM
,rg nm Wor'k.forc e
& Create Virginia's Workforce Strategy
& Serve as the policy board for implemetation of
the Workforce Investment Act (WIA)
& Oversee workforce training issues for the
Virginia Community College System, including
the new workforce training centers
Timenne
April
Governor signed legislation
creating the Workforce Council
Inventory of current programs April-June
April-June
(Agencies respond by {une 1)
Identify best practices ~n other
states
Governor appoints members to
the new Virginia Workforce
july
Council (VWC)
V~r§mm Workforce Councd
,mehne (Con ti~n u. ea)
& First meeting of the VWC
& VWC subcommittees meet to
Aug 12
Aug-Oct
Investment Areas
develop workforce strategies
Adopt process for designating Aug-Oct
Workforce Investment Areas
(Localities have 60 days to respond)
Second meeting of VWC Oct
Formal designation of Workforce Nov-Jan
WIA Onn,~ ,ortunities and
Chall. · ,~
"Create and support an effective local system
driven by a local vision, while maintaining
statewide quality"
Establish an integrated system that is accessible
and responsive to all customers
develop results-oriented partnerships dedicated to
continuous improvement
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999~
No. 34393-071999.
A RESOLUTION recognizing the outstanding service rendered to the City by William X
Parsons, as Acting City Attorney.
WHEREAS, William X Parsons has served with distinction as Assistant City Attorney since
April 3, 1978;
WHEREAS, upon the retirement effective March 31, 1999, ofWilbum C. Dibling, Jr., City
Attorney, Mr. Parsons undertook the duties of Acting City Attorney, in addition to his own work
load, and served as Acting City Attorney from April 1, 1999, through July 5, 1999.
WHEREAS, Mr. Parsons has been a devoted servant of the law and of the City of Roanoke
and has given unselfishly of his time and abilities while displaying the highest degree of
professionalism and competence;
WHEREAS, by practicing preventive law, Mr. Parsons has skillfully guided the City's legal
affairs and furthered and protected the legal interests of the City during his tenure as Acting City
Attorney; and
WHEREAS, this Council is desirous of extending its appreciation to Mr. Parsons for his
outstanding services during the period of April 1, 1999, through July 5, 1999, while performing as
Acting City Attorney.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council
adopts this Resolution as a means of recognizing and extending its appreciation for the outstanding
professional services rendered to the City by William X Parsons during his tenure as Acting City
Attorney.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #23-132-184
Sandra H. Eakin
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
19, 1999, the Members of Council and City employees were invited to participate in the
Second Annual "Toys-for-Tots" Softball Game on September 10, 1999, at 6:30 p.m., at
Wasena Field I.
MFP:Io
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
James D. Ritchie, Sr., Acting City Manager
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
Robert K. Bengtson, Acting Director, Public Works
George C. Snead, Jr., Director, Public Safety
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 19, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request a Closed Meeting to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-! 145
July 19, 1999
The Honorable Vice-Mayor and
Members of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
As you know, at its meeting on Monday, June 7, 1999, Council unanimously adopted
Resolution No. 34330-060799 urging the members of the United States House Commerce
Committee and the United States House of Representatives to amend H.R.10 to
modernize the Community Reinvestment Act (CRA) passed in 1977, in order for the CRA
to continue to be an important economic development tool to increase home ownership
and economic development in Iow income urban and rural communities.
The City of Roanoke has been requested by the National League of Cities to request its
Congressman to make a "one minute" statement on the floor of the House of
Representatives in support of the Community Reinvestment Act.
Accordingly, with the concurrence of Council, I will be pleased to contact Congressman
Goodlatte's Office and request that he make the appropriate statement on behalf of the
City of Roanoke.
Best personal regards.
Sincerely,
David A. Bowers
Mayor
DAB:MFP
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 21, 1999
File #178
George J. A. Clemo, Attorney,
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Clemo:
I am enclosing copy of Resolution No. 34394-071999 approving the issuance by the City
of Roanoke Redevelopment and Housing Authority of its revenue bonds to assist the
Roanoke Valley Housing Corporation or a related entity in the acquisition, construction and
equipping of a multifamily housing project, consisting of up to 38 duplex housing units in
19 buildings to be located in or adjacent to the Lincoln Terrace housing complex in the City
of Roanoke. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
Robert Michaux, Director of Business Development, Roanoke Redevelopment and
Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34394-071999.
A RESOLUTION approving the issuance by the City of Roanoke Redevelopment and
Housing Authority of its revenue bonds to assist the Roanoke Valley Housing Corporation or a
related entity in the acquisition, construction and equipping of a multifamily housing project,
consisting of up to 38 duplex housing units in 19 buildings to be located in or adjacent to the Lincoln
Terrace housing complex in the City of Roanoke, Virginia.
WHEREAS, the City of Roanoke Redevelopment and Housing Authority (the "Authority")
has considered the application of the Roanoke Valley Housing Corporation ("RVHC") requesting the
issuance of one or more of the Authority's revenue bonds or notes in an amount not to exceed
$2,000,000 (the "Bonds") to assist RVHC (or an entity controlled by RVHC, or in which RVHC is
a general partner or a managing member) (RVHC or such entity, the "Borrower") in financing the
acquisition, construction and equipping of a mulfifamily housing project, consisting of up to 38
duplex housing units in 19 buildings (the "Project"), which will be located in or adjacent to the
Lincoln Terrace housing complex in the City of Roanoke, Virginia (the "City"), and which Project
will be owned by the Borrower, and the Authority has held a public hearing thereon; and
WHEREAS, it has been requested that the City Council (the "Council") of the City approve
the financing of the Project and the issuance of the Bonds, and such approval is required for
compliance with Section 147(f) of the Internal Revenue Code of 1986, as amended (the "Code");
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council approves the issuance of the Bonds and the financing of the Project,
including the loan of the proceeds of the Bonds to the Borrower, by the Authority for the benefit of
the Borrower, as required by said Section 147(0, to permit the Authority to assist in the financing
of the Project.
2. The approval of the issuance of the Bonds, as required by said Section 147(0, does
not constitute an endorsement of the Bonds or the creditworthiness of the Borrower or otherwise
indicate that the Project possesses any economic viability. The Bonds shall provide that neither the
Commonwealth of Virginia (the "Commonwealth") nor any political subdivision thereof, including
the City and the Authority, shall be obligated to pay the principal of or interest on the Bonds or other
costs incident thereto except fi.om the revenues and receipts pledged therefor and that neither the faith
or credit nor the taxing power of the Commonwealth or any political subdivision thereof, including
the City and the Authority, shall be pledged thereto.
3. This Resolution shall be effective on and at, er the date of its adoption.
ATTEST:
City Clerk.
GEORGE J. A. CLEMO
540 983-7728
INTERNET.' clemo(~woodsrogers.¢om
WOODS, ROGERS
& HAZI .EGROVE
Attorneys at Law
July 13, 1999
HAND DELIVERED
Mary F. Parker, CMC/AAE
City Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, VA 24011
In Re: City of Roanoke Redevelopment and Housing Authority
$2,000,000 Multi-Family Housing Revenue Bonds
Dear Ms. Parker:
As discussed previously with Sandy Eakin, I enclose a report of public heating and fiscal impact
statement in connection with a public heating held today at 10:00 a.m. by the Authority for the above
financing. I also enclose a copy of a resolution adopted by the City of Roanoke Redevelopment and
Housing Authority at its meeting today, immediately following the public hearing.
As you will see, the report of public hearing includes a recommendation from the Authority to
City Council to approve the issuance by the Authority of up to $2,000,000, in revenue bonds. I have
previously delivered to your office a proposed form of resolution for adoption by City Council at its
upcoming meeting on July 19, 1999, approving the issuance of the bonds to finance the construction
of up to 38 duplex housing units at Lincoln Terrace. Please let me know if you require any thing
further to ensure that this matter is on the agenda for City Council's July 19, 1999, meeting.
Thank you for your help. Best regards.
Encl.
CC:
George J. A. Clemo
Jim Ritchie, Acting City Manager
William X Parsons, Assistant City Attorney
Robert Michaux, RRHA
RKE# 0596665.WPD
C/M: 077826-00017-01
E O. Box 14125 / Roanoke, Virginia 24038-4125
10 South Jefferson Street, Suite 1400 / Roanoke. Virginia 24011
540 983-7600 / 800 552-4529 / Fax 540 983-7711
lnternet -- mail @ woodsrogers.com
Offices also in Charlottesville, Danville and Richmond, Vit~ginia
REPORT OF PUBLIC HEARING
A public hearing was conducted by the City of Roanoke Redevelopment and Housing
Authority (the "Authority") at 10:00 a.m. on July 13, 1999 on the request of the Roanoke Valley
Housing Corporation ("RVHC") requesting the Authority to issue up to $2,000,000 of its revenue
bonds or notes (the "Bonds") to assist RVHC (or an entity controlled by RVHC, or in which
RVHC is a general partner or managing member) (the "Borrower") in the acquisition,
construction and equipping of a multifamily housing project, consisting of up to 38 duplex
housing units (the "Project"). Notice of such hearing was published on June 24, 1999 and July l,
1999 in The Roanoke Times. The Project will be located in or adjacent to the Lincoln Terrace
housing complex in the City of Roanoke, Virginia. The public heating was held in the offices of
the Authority at 2624 Salem Turnpike, Roanoke, Virginia. At the meeting those persons
interested in the issuance of the Bonds or the location and nature of the Project were given the
opportunity to present their views.
The public comments, if any, received at the meeting are summarized in Exhibit A
attached hereto.
After such heating, the Authority voted to recommend the approval of the Bonds to the
City Council of the City of Roanoke, Virginia (the "Council").
Accordingly, the Authority hereby recommends to the Council that it approve the
issuance of the Bonds, as required by Section 147(f') of the Internal Revenue Code of 1986, as
amended.
Dated July 13, 1999.
CITY OF ROANOKE REDEVELOPMENT
AND HOUSING AUTHORITY
RKE# 0588330,VVPD
Exhibit A to Report of Public Heating
The following public comments were received:
NONE
RKE# 0588330.WPD
FISCAL IMPACT STATEMENT
Date: July 13, 1999
Applicant: Roanoke Valley Housing Corporation (or a related entity)
Facility: up to 38 duplex housing units in 19 buildings located at Lincoln Terrace
Maximum amount of financing sought
Estimated taxable value of the facility's
real property to be constructed in the
municipality
Estimated real property tax per year using
present tax rates
Estimated personal property tax per year
using present tax rates
Es.timated merchants' capital tax per year
using present tax rates
$2,000,000
$1,700,000
$20,910
N/A
N/A
a. Estimated dollar value per year of goods
that will be purchased from Virginia
companies within the locality
b. Estimated dollar value per year of goods
that will be purchased from non-Virginia
companies within the locality
c. Estimated dollar value per year of
services that will be purchased from
Virginia companies within the locality
d. Estimated dollar value per year of
services that will be purchased from
non-Virginia companies within the
locality
Estimated number of regular employees on
year round basis
Average annual salary per employee
$3,750
N/A
N/A
$4,000
1
$15,000
Signature:
City of Roanoke Redevelopment and Housing Authority
If one or more of the above questions do not apply to the facility, indicate by writing "N/A" on the appropriate
line.
RKE# 0585595.WPD
CITY OF ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY
RESOLUTION NO.
3116
Meeting Date 7-13- 99
Agenda Item 1
RESOLUTION OF THE CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY FOR PRELIMINARY APPROVAL AND
INDUCEMENT FOR THE ISSUANCE OF REVENUE BONDS OR
NOTES FOR THE ROANOKE VALLEY HOUSING CORPORATION IN
AN AMOUNT NOT TO EXCEED $2,000,000
WHEREAS, there have been described to the City of Roanoke Redevelopment and Housing
Authority (the "Authority") the plans of the Roanoke Valley Housing Corporation ("RVHC'), or an
entity controlled by RVHC, or in which RVHC is a general partner or managing member (RVHC or
such entity the "Borrower") to acquire, construct and equip a multifamily housing project, consisting
of up to 38 duplex housing units (the "Project"), in the City of Roanoke, Virginia (the "City"); and
WHEREAS, the Authority has received a $15.1 million HOPE VI grant to demolish 145
public housing units and rehabilitate and equip 155 public housing units in the Lincoln Terrace
property owned by the Authority; and
WHEREAS, RVHC plans to acquire, construct and equip 34 duplex housing units on the site
of the demolished public housing units in Lincoln Terrace; and
WHEREAS, RVHC plans to construct and equip 4 duplex housing units on sites owned by
RVHC at the comer of Madison Avenue and Sixth Street, NW; and
WHEREAS, the Borrower has described the benefits to the City (the "City") and has
requested the Authority to agree to issue its revenue bonds or notes under the Virginia Housing
Authorities Law (the "Act"), in such amounts as may be necessary to finance the cost of the Project.
NOW, THEREFORE BE IT RESOLVED, by the Commissioners of the City of Roanoke
Redevelopment and Housing Authority as follows:
1. It is hereby found and determined that the locations of the Project in the City will
promote the welfare of the residents of the City, will be in the public interest and will be consistent
with the purposes of the Act.
2
To induce the Borrower to locate the Project in the City, the Authority hereby agrees,
subject to required approvals and the compliance of the proposed issue with
applicable law, to assist the Borrower in every reasonable way to finance the Project
and, in particular, to undertake the issuance of one or more of its revenue bonds or
notes (the UBonds) therefore in amounts now estimated not to .exceed $2,000,000
upon terms and conditions to be mutually agreed upon between the Authority and the
Borrower. The proceeds from the sale of the Bonds shall be loaned by the Authority
to the Borrower pursuant to an agreement or agreements which will provide for loan
repayments to the Authority sufficient to pay the principal of and premium, if any, and
interest on the Bonds and to pay all other expenses in connection with the Project.
The Bonds shall be issued in form and pursuant to terms to be set by the Authority.
It having been represented to the Authority that it is necessary to proceed immediately
with the Project, the Authority hereby agrees that the Borrower may proceed with
plans for the Project, enter into contracts for acquisition, construction and equipping
the Project and take such other steps as it may deem appropriate in connection
therewith, provided that nothing herein shall be deemed to authorize the Borrower to
obligate the Authorit. y without its consent in each instance to the payment of any
monies or the performance of any acts in connection with the Project.
To the extent consistent with federal tax laws, all costs and expenses in connection
with the financing of the Project, including the fees and expenses of bond counsel and
Authority counsel, shall be paid from the proceeds of the Bonds. If for any reason the
Bonds are not issued, it is understood that all such expenses shall be paid by the
Borrower and that the Authority shall have no responsibility therefore.~
In accordance with Treasury Regulations Section 1.150-2, it is hereby declared that
the Authority reasonably expects that the Borrower will reimburse capital
expenditures and bond issuance costs for the Project with the proceeds of the Bonds
to be issued by the Authority. The maximum principal amount of Bonds expected to
be issued for the Project is $2,000,000. The Authority intends this to be a declaration
of official intent under Treasury Regulations Section 1.150-2.
The Authority intends that the adoption of this resolution be considered as "official
action" toward the issuance of the Bonds within the meaning of the regulation issued
by the Internal Revenue Service pursuant to Section 103 of the Internal Revenue
Code of 1954, as amended.
The Authority shall perform such other acts and adopt such further resolutions as may
be required to implement its undertakings as hereinabove set forth, and if requested
by the Borrower, it will make application to the Internal Revenue Service for such tax
rulings as may be necessary in the opinion of bond counsel. To that end, the
Chairman or Vice Chairman of the Authority is hereby authorized to execute an
appropriate power-of-attorney naming counsel selected by' the Borrower for such
purposes.
The Authority hereby recommends that the City Council of the City of Roanoke (the
~Council") approve the issuance of the Bonds and the financing of the Project,
including the loan of the proceeds of the Bonds to the Borrower.
10.
The officers of the Authority are hereby authorized and directed to deliver to the
Council (a) a reasonably detailed summary of the comments expressed at the public
hearing held with respect to the issuance of the Bonds, (b) a fiscal impact statement
concerning the Project in the form specified in Section 15.2-4907 of the Code of
Virginia, and (c) a copy of this resolution, which constitutes the recommendation of
the Authority that the Council approve the financing of the Project and the issuance
of the Bonds.
This resolution shall take effect immediately upon its adoption.
This is to certify that the above Resolution is a true exact copy.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 21, 1999
File #60-467
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
I am enclosing copy of Ordinance No. 34395-071999 amending and reordaining certain
sections of the 1999-2000 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds in connection with certain school programs. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
AN
School and
emergency.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34395-071999.
ORDINANCE to amend and reordain certain sections of the 1999-2000
School Capital Projects Funds Appropriations, and providing for an
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 School and School Capital Projects Funds
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
School Fund
Appropriations
Education $ 121,038,464
Facilities (1-5) ............................................ 615,853
School Instructional Technology (6) ........................... 806,000
School Administrative Systems (7) ............................ 315,000
Learn and Serve Program (8) ................................ 8,000
Revenue
Education $ 120,422,611
School Instructional Technology (9) ........................... 806,000
School Administrative Systems (10) ........................... 315,000
Learn and Serve Program (11 ) ............................... 8,000
Fund Balance
Reserved for CMERP - Schools (12) ........................... $ (
227,048)
School Capital Proiects Fund
Appropriations
Education $
Addison Middle School Renovation (13-14) .....................
Capital Improvement Reserve $
Public Improvement Bonds 1997 Series (15) ....................
Revenue
Due from VPSA Bonds Addison Middle School (16) ....- ...........$
1 ) Additional Machinery
and Equipment
2) Additional Machinery
and Equipment
3) Additional Machinery
and Equipment
4) Buildings
5) Buildings
6) Additional Data
Processing
Equipment
7) Additional Data
Processing
Equipment
8) Other Professional
Services
9) State Grant Receipts
10) State Grant Receipts
11 ) Federal Grant
Receipts
12) Reserved for
CMERP - Schools
13) Appropriated from
Bond Funds
14) Appropriated from
VPSA Bonds
15) Schools
16) Due from VPSA
Bonds - Addison
Middle School
(030-060-6006-6000-0821 )
(030-060-6006-6100-0821 )
(030-060-6006-6676-0821 )
(030-060-6006-6681-0851 )
(030-060-6006-6896-0851)
(030-060-6802-6002-0826)
( 030-060-6803-6002 -0826 )
(030-060-6804-6100-0313)
(030-060-6802-1100)
(030-060-6803-1100)
(030-060-6804-1102)
(030-3324)
(031-060-6090-9001)
(031-060-6090-9006)
(031-060-9706-9182)
(031-1324)
$ 36,231
85,326
29,844
65,047
10,600
315,000
8,000
806,000
315,000
8,000
(227,048)
117,122
12,820
(117,122)
12,820
29,464,262
10,749,838
( 9,051,746)
(8,100,725)
12,820
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE. VA.
Department of Finance
Ju~ 19,1999
Honorable Mayor and Members of City Council
FROM: James D. Grisso, Director of Finance
SUBJEC'I2. School Board Request for Appropriation of School Capital
Projects Fund
We have reviewed the attached request to appropriate funding for the School
Board. This report will appropriate the following:
$227,048.00 from the 1999-2000 Capital Maintenance and Equipment
Replacement Fund for the modernization of intercom systems in seven schools,
for video systems to monitor student behavior on school buses, for the
relocation of modular units at Garden City and Grandin Court Elementary
Schools, and for the installation of floor tile at Fallon Park Elementary School.
$8,000.00 for the Learn & Serve Program to support school-based projects that
provide youth with opportunities to enhance and reinforce skills through
service to the local community. Federal grant funds will be provided for this
continuing program.
$315,000.00 for the upgrading of school administrative systems for Year 2000
compliance. This new program will be one hundred percent reimbursed by
state bond funds.
$806,000.00 for the purchase of school instructional technology equipment.
This continuing program will be one hundred percent reimbursed by state
bond funds.
$129,942.00 for the Addison Middle School renovation project for rock
excavation and roof installation. Funding will be provided from 1997 Capital
Bond funds in the amount of $117,122.00 and from VPSA bond interest
revenues in the amount of $12,820.00.
We recommend that you concur with this request of the School Board.
// Director of Finance
JDG/HRH/pac
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Capital Maintenance and Equipment Replacement Funds
Request I
030-060-6006-6000-0821
030-060-6006-6100-0821
030-060-6006-6676-0821
030-060-6006-6681-0851
030-060-6006-6896-0851
Appropriation Unit ZD1
Intercom Systems - Elementary Schools
Intercom Systems - Secondary Schools
School Bus Video Monitoring Systems
Relocation of Modular Units
Installation of Floor Tile
$ 36,231.00 16.0%
85,326.00 37.6%
29,844.00 13.1%
65,047.00 28.6%
10,600.00 4.7%
$ 227,048.00 100.0%
The above appropriation represents the first request for proceeds from the 1999-2000 Capital
Maintenance and Equipment Replacement Fund for the modemization of intercom systems in seven
schools, for video systems to monitOr student behavior on school buses, for the relocation of modular
units at Garden City and Grendin Court schools, and for the installation of floor file at Fallon Park School.
The estimated amount of the Capital Maintenance and Equipment Replacement Fund for 1999-2000 will
be a minimum of $750,000.
July 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
School Instructional Technology Funds 1999-2000
6802
030-060-6802-6002-0826
Appropriation Unit X8C
School Instructional Technology
$ 806,000.00 100.0%
030-060-6802-1100
State Bond Funds $ 806,000.00 100.0%
State bond funds issued by the Virginia Department of Education have been made available to the
Roanoke City Schools to be used for the purchase of school instructional technology equipment. One
hundred percent of the program outlays will be reimbursed by the state bend funds and the program will
end December 31, 2000. This is a continuing program.
July 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REGIUEST
School Administrative Systems Funds t999-2000
6803
030-060-6803-6002-0826
Appropriation Unit X8C
School Administrative Systems
$ 315,000.00 100.0%
030-060-6803-1100
State Bond Funds $ 315,000.00 100.0%
'State bond funds issued by the Vi~inia Department of Education have been made available to the
Roanoke City Schools to be used for the upgrading of school administrative systems for Year 2000
compliance. One hundred percent of the program outlays will be mimbu~ed by the state bond funds and
the program will end December 31, 2000. This is a new program.
July 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REC~UEST
Learn & Serve Program 1999-2000
68O4
030-060-6804-6100-0313
Appropriation Unit X8D
Contracted Services
$ 8,000.00 100.0%
030060-6804-1102
Federal Grant Funds
$ 8,000.00 100.0%
The Learn & Serve program supports school-based projects that provide youth with opportunities to
enhance and reinforce skills through sewice to the local community. Federal grant funds in the amount
of $8,000 will be provided. The program will end June 30, 2000. This is a continuing program.
July 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Addison Aerospace Middle School Renovations
6090
031-060-6090-6896-0851
Appropriation Unit SC9
031-060-6090-6896-9001
031-060-6090-6896'9006
Building Renovation
1997 Capital Bond Funds
VPSA Bond Issue
$ 129,942.00 100.0 %
117,122.00 89.4 %
12,820.00 10.6 %
129,942.00 100.0 %
The above supplemental appropriation request will provide a net increase of $129,942 in the Addison
Aerospace Middle School renovation project to reflect change orders for the project for rock excavation
($120,770) and for roof installation ($9,172). The increase is to be funded from 1997 Capital Bond
Funds in the amount of $117,122 and from VPSA bond interest revenues in the amount of $12,820.
July 13, 1999
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Addison Aerospace Middle School Renovations
6090
031-060-6090-6896-0851
Appropriation Unit $C9
031-060-6090-6896-9001
031-060-6090-6896-9006
129,942.00 100.0 %
117,122.00 89.4 %
12,820.00 10.6 %
129,942.00 100.0 %
The above supplemental appropriation request will pmvicle a net increase of $129,942 in the Addison
Aerospace Middle School renovation project to reflec~ change on]ers for the project for rock excavation
($120,770) and for roof instaliation ($9,172). The Increase is to be funded from 1997 Capital Bond
Funds in the amount of $117,122 and from VI=SA bond interest revenues in the amount of $12,820.
July 13, 1999
1 Marsha W. Ellison, Chairman F.B. Webster Day
Melinda J. Payne, Vice Chairman Sherman P. Lea
-~-) Charles W. Day Ruth C. Wilison Cindy H Lee, Clerk of the Board
,,..Roanoke---
City School Board P.o. Sox 3 4s, Roanoke, virginia 24031 · 540-853-2381 · Fax: 540-853-2951
54080~351 P.01/02
B~an J. Wishneff
Dr. E. Wayne HarHs. SupeHntendent
july 1¢, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at frs July 13 meeting approved appropriation reqaests for
school needs. City Council is respectfully requested to appropriate funds for the
following programs:
$227,048.00 from the 1999-2000 Capital Maintenance aztd Equipment
Replacement Fund for the modernization of intercom systems in seven schools, for
video sTstems to monitor student behavior on school buses, for the relocation of
modular urdts at Garden City and GrandJn Court Elementary Schools, and for the
installation of floor tile at Fallon Park Elementary School.
$8,000.00 for the Learn & Se~e Program to support school-based projects that
provide youth with oppo~ties to elthance and reinforce skills through service to
the local community. Feder~ grant funds will be provided for this continuing
program.
$318,000.00 for the upgrad~g of school ad.mLm~r-~tive systems for Year 9.000
compliance. This new program w~ be one hundred percent reimbursed by state
bond funds.
$806,000.00 for the purchase o! school instructional technology equipment.
This continuing program will be one hundred percent reimbursed by state bond
funds.
$129,942.00 for the Addison Middle School renovation project for rock
excavation and roof installation. Funding will be provided from 1997 Capital Bond
funds in the amount of $117,122.00 and from VPSA bond interest revenues in the
amount of $12,820.00.
Preparing Students for Success
3'UL-I~D-1DDD 10: DCJ ~540853g?cjD1
P. 01
Membe~ofCouncfl
Page 2
July 14, 1999
CC:
The Board appr~-iates the approval of these requests.
Sutcerely,
Cindy H. I~e, Clerk
Ms. Melinda J. Pa)~ne
Dr. E. Way~.e Harris
Mr. Richard I~. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. James D. Ritclue
Mr. Willi~ M. Hack'worth
Mr. James D. Gnsso
Ms. Ann Allen (with accounting details)
TOTAL P.02
~UL-15-1999 10:09 54085~2951 96% P.02
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 21, 1999
File #467
SANDRA H. EAKIN
Deputy City Clerk
Melinda J. Payne, Chair
Roanoke City School Board
301 Rutherford Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Payne:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
19, 1999, Council Member Wyatt advised that one of the key elements to discipline in the
schools is parental involvement; therefore, she requested information on efforts by the
school administration to encourage parental involvement.
Council Member Swain requested information on the effectiveness of the video systems
to monitor student behavior on school buses.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
James D. Ritchie, Sr., Acting City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #72-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34396-071999 authorizing the appropriate City
officials to enter into a Community Development Block Grant Agreement, in the amount of
$29,235.00, with Blue Ridge Independent Living Center. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 19, 1999.
MFP:Io
Attachment
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Karen B. Michalski, Executive Director, Blue Ridge Independent Living Center,
1502D Williamson Road, N. E., Roanoke, Virginia 24012-5125
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34396-071999.
A RESOLUTION authorizing the appropriate City officials to enter into a Community
Development Block Grant (CDBG) Agreement, and any necessary amendments thereto,
with the Blue Ridge Independent Living Center, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That the Acting City Manager or the Acting Assistant City Manager and City
Clerk are hereby authorized to execute and attest, respectively, on behalf of the City, a
CDBG Agreement with the Blue Ridge Independent Living Center, and any necessary
amendments thereto, within the limits of funds set forth, and for the purposes specified, in
the City Manager's report to this Council dated July 19, 1999.
2. Such Agreement shall be in substantially the same form as the attachment to
the report of the City Manager, and shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H: kR-ES ~R.- CDB G- B LUERIDGE
July 19, 1
99-30
Honorable Mayor and Members of City Council
Roanoke, Virginia
II
Dear Members of Council:
Subject:
I. Background:
1999/2000 Community Development Block Grant (CDBG)
Agreement with Blue Ridge Independent Living Center
The City of Roanoke receives entitlement qrants each year under the
Community Development Block grant (CDBG) and HOME Investment
Partnership (HOME) programs of the U.S. Department of Housing and
Urban Development (HUD).
HUD approval of the City's Fiscal Year 1999-2000 CDBG application
is forthcoming. The letter of approval is pending the routine
Congressional release process.
Section 2-124 of the City Code authorizes the City Manager to
execute any and all documents, and amendments thereto, relating to
any grant funds, or subgrants of funds to subrecipients, which are the
subject of subsection (A) of this section, and the conditions therein, up
to twenty-five thousand dollars ($25,000.00).
Blue Ridge Independent Living Center has received HUD funding from
the City since fiscal year 1994-1995 for their Empowering Individuals
with Disabilities program. This program enables disabled individuals to
become as independent as possible within their own homes and
communities.
Current Situation:
As part of the City's 1999-2000 budgeting process, Blue Ridge.
Independent Living Center requested fundc for assistance with home
rehabilitation or modifications and with the purchase of assistive
devices to be provided for individuals with disabilities.
Report #99-30
July 19, 1999
Page 2
City Council authorized a total of 929,335.00 in CDBG funds for Blue
Ridge Independent Livinq Center as part of the Annual Update to the
Consolidated Plan (Annual Update) approved for submission to HUD on
May 11, 1999, by Resolution No. 34281-051199. 920,635.00 was
approved for the rehab/modification aspect of the program and
98,700.00 was approved for assistance with the purchase of assistive
devices.
III.
City Council needs to authorize execution of an agreement with the
Blue Ridge Independent Living Center in order to implement project
activities and permit payment for costs incurred with the Empowering
Individuals with Disabilities program.
Issues:
IV.
2.
3.
4.
Cost to the City
Funding
Timing
Consistency with the Annual Update
Alternatives:
Authorize the Acting City Manager, or the Acting Assistant City
Manager, to execute, and the City Clerk to attest, a CDBG Agreement
with the Blue Ridge Independent Livinq Center (similar in form and
content to Attachment A) and amendments thereto, if necessary,
approved as to form by the City Attorney. Any such amendment shall
be within the limits of the funds appropriated by City Council and the
purposes set forth in the Agreement for the project.
1. Cost to the City is a total of 929,335.00 in CDBG funds.
2. Funding is available as follows:
Rehab/Mod.
Asst. Devices
920,635.00
98,700.00
035-G00-0020-5057
035-G00-0038-5057
Report//99-30
July 19, 1999
Page 3
Timing is important. Assistance to the individuals in the
Empowering Individuals with Disabilities program cannot be
implemented in the absence of an Agreement.
Consistency with the Annual Update will be attained. The
activities and funding covered by this Agreement are specifically
authorized in the Annual Update for implementation by the Blue
Ridge Independent Living Center.
Do not authorize the execution this Aqreement with the Blue Ridge
Independent Living Center.
1. Cost to the City would not be an issue.
2. Funding would remain available in the CDBG grant program.
Timing would be adversely affected. There would be delays in
assisting disabled individuals with home rehab/modifications or
assistance with the purchasing of assistive devices.
,,
Consistency with the Annual Update would not be attained,
since Blue Ridge Independent Living Center is specifically
identified as the agency which will conduct the activities
covered by this Agreement.
Recommendation:
Concur with Alternative A, authorizinq the Acting City Manager, or the
Acting Assistant City Manager, to execute, and the City Clerk to attest, a
CDBG Agreement with the Blue Ridge Independent Living Center (similar
form and content to Attachment A) and amendments thereto, if necessary,
approved as to form by the City Attorney. Any such amendment shall be
within the limits of funds appropriated by City Council and the purposes set
forth in the Agreement for the project.
Report #99-30
July 19, 1999
Page 4
Respectfully submitted,
s D. Ritchie
Acting City Manager
JDR/mm
attachment
cc: Acting Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Acting Budget Administrator
Office of Grants Compliance
Karen Michalski, Executive Director, Blue Ridge Independent Living Center,
1502D Williamson Road, NE, Roanoke, VA 24012-5125
AGREEMENT
This Agreement is made and entered into this
between the following parties:
day of
, 1999, by and
The Grantee -
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee -
Blue Ridge Independent Living Center, Inc.
1502 D Williamson Road, NE
Roanoke, Virginia 24012
WHEREAS, by Resolution No. 34281-051199, Roanoke City Council approved the
Annual Update to the Consolidated Plan for FY 1999-2000 for the Community
Development Block Grant (CDBG) program and by Ordinance No. 34348-O62199
appropriated funds therefore; and
WHEREAS, the Grantee has been authorized by its City Council pursuant to
Resolution No. , adopted July 19, 1999, to provide Twenty-nine
thousand three hundred thirty-five and no/lO0 Dollars ($29,335.00) in Community
Development Block Grant (CDBG) funds toward the Empowering Individuals with
Disabilities project as part of its Community Development Block Grant program.
The parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee will operate the Empowering Individuals with Disabilities
Program, which is designed to enable approximately thirty-one (31) disabled
individuals to become as independent as possible within their own homes
and communities. Assistance with home rehabilitation or modifications and
the purchase of assistive devices will be provided for individuals with
disabilities.
2. TIME OF PERFORMANCE:
This Agreement shall be for the period of July 1, 1999 through June 30,
2000.
3. BUDGET:
o
The total budget for this project will be ~29,335.00
Rehab/Modifications
Device Purchases
TOTAL:
$20,635.00
$ 8,700.00
$29,335.00
With prior approval from the Office of Grants Compliance, budgeted funds
may be shifted among approved line items for expenses which are consistent
with the Scope of Services.
PROPOSED PAYMENT SCHEDULE AND PROCEDURES:
Payments will be made on a reimbursement basis by line item as described in
the budget. Requests for payment will be submitted to the Office of Grants
Compliance. Funds will be disbursed monthly as needed. Payment will be
made to the Subgrantee within fifteen (15) days from date of receipt, subject
to the approval of the Grantee. Approval of each reimbursement request will
be subject to CDBG eligibility and timely receipt of the monthly reports as
detailed in Paragraph 11. The Grantee reserves the right to refuse payment
to the Subgrantee in the event that the Subgrantee submits a reimbursement
request sixty (60) calendar days after the contract expiration date.
INDEMNIFICATION:
The Subgrantee agrees and binds itself and its successors and assigns to
indemnify, keep and hold the Grantee and its officers, employees, agents,
volunteers and representatives free and harmless from any liability on
account of any injury or damage of any type to any person or property
growing out of or directly or indirectly resulting from any act or omission of
the Subgrantee including: (a) the Subgrantee's use of the streets or
sidewalks of the Grantee or other public property; (b) the performance under
this Agreement; (c) the exercise of any right or privilege granted by or under
this Agreement; or (d) the failure, refusal or neglect of the Subgrantee to
perform any duty imposed upon or assumed by Subgrantee by or under this
Agreement. In the event that any suit or proceeding shall be brought against
the Grantee or any of its officers, employees, agents, volunteers or
representatives at law or in equity, either independently or jointly with the
Subgrantee on account thereof, the Subgrantee, upon notice given to it by
the Grantee or any of its officers, employees, agents, volunteers or
representatives, will pay all costs of defending the Grantee or any of its
c:\wpwin60\wpdocs\contract\brilc.99
2
officers, employees, agents, volunteers or representatives in any such action
or other proceeding. In the event of any settlement or any final judgement
being awarded against the Grantee or any of its officers, employees, agents,
volunteers or representatives, either independently or jointly with the
Subgrantee, then the Subgrantee will pay such settlement or judgement in
full or will comply with such decree, pay all costs and expenses of
whatsoever nature and hold the Grantee or any of its officers, employees,
agents, volunteers or representatives harmless therefrom.
INDEPENDENT CONTRACTOR:
Services performed under this agreement shall be performed on an
independent contractor basis and under no circumstances shall this
agreement be construed as establishing an employee/employer relationship.
The Subgrantee shall be completely responsible for its activities in performing
services hereunder.
SUSPENSION AND TERMINATION:
Suspension or termination of this Agreement may occur if the Subgrantee
materially fails to comply with any term of this award, and the award may be
terminated for convenience by the Grantee or Subgrantee upon written
notification to the awarding agency (HUD), setting forth the reasons for such
termination, the effective date, and in the case of partial termination, the
portion to be terminated. No payment will be made for expenses incurred
after Subgrantee's receipt of notice of termination, except those expenses
incurred prior to the date of notice that are necessary to curtailment of
operations under this Agreement.
Community Development Block Grant funding to be made available by the
City of Roanoke under this Agreement is contingent upon necessary
appropriations by the U.S. Congress. In the event that sufficient funds are
not appropriated, at the sole discretion of the City of Roanoke, this
Agreement may be terminated in whole or in part.
COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs
as set forth in Attachment A and all other applicable federal regulations
relating to specific programs performed hereunder. Further, the Subgrantee
agrees to require compliance with applicable federal regulations of the
contractor by agreement.
c:\wpwin60\wpdocs\contract\brilc.99
3
10.
11.
UNIFORM ADMINISTRATIVE REQUIREMENTS
The Subgrantee shall comply with the requirements and standards of OMB
Circular No. A-122, "Costs Principals for Non Profit Organizations" and with
OMB Circular A-110.
PROGRAM INCOME:
"Program income" means gross income received by the Grantee or
Subgrantee directly generated from the use of CDBG funds. Program income
from any and all sources shall be submitted to the city within five (5) days of
its receipt by the Subgrantee.
Program income does not include proceeds from fund raising activities carried
out by the Subgrantee. No program income is expected.
RECORDS AND REPORTS.
All records pertaining to this Agreement and the services performed pursuant
to it, shall be retained for a period of three (3) years after the expiration date
of this Agreement or its amendments. Appropriate City and/or HUD
personnel shall have free access to those records during the Agreement
duration and the following three-year time period. The Subgrantee shall
submit monthly reports utilizing the attached forms (Attachment B), to the
Office of Grants Compliance. The monthly reports shall accompany the
reimbursement request and are due no later than the 15th of the following
month. Additionally, the Subgrantee shall maintain the following records
pursuant to this contract:
HOME MODIFICATIONS ACTIVITY:
1. Documentation that the income of the household meets CDBG Iow
or moderate income guidelines.
2. Documentation that the recipient is physically disabled.
_DEVICE PURCHASE ACTIVITIES:
1. Documentation that the recipient is physically disabled.
2. Documentation of how the device benefited the recipient.
c:\wpwin60\wpdocs\contract\brilc.99
4
1 2. CONFLICT OF INTEREST:
13.
No employee, agent, consultant, officer or appointed official of the
Subgrantee, who is in a position to participate in a decision-making process
or gain inside information with regard to any CDBG activity, may obtain a
personal or financial interest in any contract, subcontract or agreement with
respect thereto, or in the proceeds thereunder, either for themselves, their
family or business associates, during their tenure or for one (1) year
thereafter.
REVERSION OF ASSETS:
Upon expiration of the Agreement the Subgrantee shall transfer to the city
any CDBG funds or program income on hand at the time of expiration and
any accounts receivable attributable to the use of CDBG funds.
1 4. THIRD-PARTY CONTRACTS:
16.
The Grantee shall not be obligated or liable hereunder to any party other than
the Subgrantee.
ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal
appropriated funds have been paid or will be paid, by or on behalf of it, to
any persons for influencing or attempting to influence an officer or employee
of any agency, a Member of Congress, an office or employee of Congress, or
an employee of a Member of congress in connections with the awarding of
any Federal contract, the making of any Federal grant, the making of any
Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement. If any funds other than
Federal funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this agreement, the Subgrantee will complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, "in
accordance with its instructions.
c:\wpwin60\wpdocs\contract\brilc.99
1 6. .ENTIRE AGREEMENT.
17.
This Agreement, including all of its Exhibits, represents the entire Agreement
between the parties and this Agreement shall not be modified, amended,
altered or changed, except by written agreement executed by the parties.
GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the
day and year hereinabove written:
ATTEST:
CITY OF ROANOKE
By
Mary F. Parker, City Clerk
By
Acting City Manager/
Acting Assistant City Manager
ATTEST:
SUBGRANTEE
By
Secretary to the Board
By
Karen B. Michalski
Executive Director, Blue Ridge
Independent Living Center, Inc.
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
c:\wpwin60\wpdocs\contract\brilc.99
6
APPROVED AS TO EXECUTION
APPROVED AS TO FUNDS
AVAILABLE
Assistant City Attorney
DirectorofFinance
Accounts:
035-G00-0020-5057
035-G00-0038-5057
$20,635.00
$8,700.00
7
c:\wpwin60\wpdocs\contract\brilc.99
Attachment A
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
"Section 3" Compliance in the Provision of Training. Employment and Busines~
Opportunities:
Ao
Co
The work to be performed under this contract is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and Urban
Development and is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 170. Section 3 requires that to the
greatest eXtent feasible opportunities for training and employment be given lower
income residents of the project area and contracts for work in connection with the
project be awarded to business concerns which are located in, or owned in substantial
part by persons residing in the area of the project.
Eo
The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban Development
set forth in 24 CFR Part 135, and all applicable rules and orders of the Department
issued thereunder prior to the execution of this contract. The parties to this contract
certify and agree that they are under no contractual or other disability which would
prevent them from complying with these requirements.
The contractor will send to each labor organization or representative of workers with
which he has a collective bargaining agreement or other contract or understanding, if
any, a notice advising the said labor organization or workers' representative of his
commitments under this Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or training.
The contractor will include this Section 3 clause in every subcontract for work in
connection with the project and will, at the direction of the applicant for or recipient of
Federal financial assistance, take appropriate action pursuant to the subcontract upon
a finding that the subcontractor is in violation of regulations issued by the Secretary of
Housing and Urban Development 24 CFR Part 135. The contractor will not subcontract
with any subcontractor where it has notice or knowledge that the latter has been found
in violation of regulations under 24 CFR part 135 and will not let any subcontract unless
the subcontractor has first provided it with a preliminary statement of ability to comply
with the requirements of these regulations.
Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part
135, and all applicable rules and orders of the Department issued hereunder prior to the
execution of the contract, shall be a condition of the federal financial assistance
provided to the project, binding upon the applicant or recipient for such assistance, its
successor and assigns. Failure to fulfill these requirements shall subject the applicant
Attachment A
or recipient, its contractors and subcontractors, its successors and assigns to those
sanctions specified by the grant or loan agreement or contract through which Federal
assistance is provided, and to such sanctions as are specified by 24 CFR Part 135.
Equal Employment Opportunity: Contracts subject to Executive Order 11246, a:; amended:
Such contracts shall be subject to HUD Equal Employment Opportunity regulations at 24 CFR
Part 130 applicable to HUD-assisted construction contracts.
The Contractor shall cause or require to be inserted in full in any non-exempt contract and
subcontract for construction work, or modification thereof as defined in said regulations, which
is paid for in whole or in part with assistance provided under this Agreement, the following
equal opportunity clause: "During the performance of this contract, the contractor agrees as
follows:
Eo
The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The contractor will take
affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, religion, sex or national origin.
Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoffor termination; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places available to
employees and applicants for employment, notices to be provided by the contracting
officer setting forth the provisions of this nondiscrimination clause.
The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The contractor will send to each labor union or representative of workers with which he
has a collective bargaining agreement or other contract or understanding, a notice to be
provided by the Contract Compliance Officer advising the said labor union or workers'
representatives of the contractor's commitment under this section and shall post copies
of the notice in conspicuous places available to employees and applicants for
employment.
The contractor will comply with all provisions of Executive Order 11246 of September
24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor.
The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records and accounts
by the Department and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
c:\attachmt.agr. 2
Attachment A
Fo
In the event of the contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations or orders, this contract may be canceled,
terminated or suspended in whole or in part, and the contractor may be declared
ineligible for further Government contracts or Federally-assisted construction contract
procedures authorized in Executive Order 11246 of September 24, 1965, or by rule,
regulation or order of the Secretary of Labor, or as otherwise provided by law.
The contractor will include the portion of the sentence immediately preceding paragraph
(A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase
order unless exempted by rules, regulations or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take
such action with respect to any subcontract or purchase order as the Department may
direct as a means of enforcing such provisions, including sanctions for noncompliance;
provided, however, that in the event a contractor becomes involved in or is threatened
with litigation with a subcontractor or vendor as a result of such direction by the
Department, the contractor may request the United States to enter into such litigation
to protect the interest of the United States."
The Contractor further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in Federally-assisted construction
work; provided, that if the Contractor so participating is a State or local government, the above
equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such
government which does not participate in work on or under the contract. The Contractor agrees
that it will assist and cooperate actively with the Department and the Secretary of Labor in
obtaining the compliance of contractors and subcontractors with the equal opportunity clause
and the rules, regulations and relevant orders of the Secretary of Labor; that it will furnish the
Department and the Secretary of Labor such compliance; and that it will otherwise assist the
Department in the discharge of its primary responsibility for securing compliance.
The Contractor further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for Government contracts and
Federally-assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be imposed
upon contractors and subcontractors by the Department or the Secretary of Labor pursuant to
Part II, Subpart D, of the Executive Order. In addition, the Contractor agrees that if it fails or
refuses to comply with these undertakings, the Department may take any or all of the following
actions: cancel, terminate or suspend in whole or in part the grant or loan guarantee; refrain
from extending any further assistance to the Contractor under the Program with respect to which
the failure or refusal occurred until satisfactory assurance of future compliance has been
received from such Contractor; and refer the cause to the Department of Justice for appropriate
legal proceedings.
c:\attachmt.agr. 3
Attachment A
Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is
subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD
regulations with respect thereto, including the regulations under 24 CFR Part 1. In the sale,
lease or other transfer of land acquired, cleared or improved with assistance provided under this
Agreement, the Contractor shall cause or require a covenant running with the land to be inserted
in the deed or lease for such transfer, prohibiting discrimination upon the basis or race, color,
religion, sex or national origin, in the sale, lease or rental, or in the use of occupancy of such
land or any improvements erected or to be erected thereon, and providing that the Contractor
and the United States are beneficiaries of and entitled to enforce such covenant. The
Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees
to take such measures as are necessary to enforce such covenant and will not itself so
discriminate.
Obligations of Contractor with Respect to Certain Third-party Relationships: The
Contractor shall remain fully obligated under the provisions of the Agreement, notwithstanding
its designation of any third party or parties for the undertaking of all or any part of the program
with respect to which assistance is being provided under this Agreement to the Contractor. Any
Contractor which is not the Applicant shall comply with all lawful requirements of the
Applicant necessary to insure that the program, with respect to which assistance is being
provided under this Agreement to the Contractor is carried out in accordance with the
Applicant's Assurances and certifications, including those with respect to the assumption of
environmental responsibilities of the Applicant under Section 104(h) of the Housing and
Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the Congress of the United
States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement
or to any benefit to arise from the same.
Interest of Members, Officers or Employees of Contractor, Members of Local
Government Body, or Other Public Officials: No member, officer or employee of the
Contractor, or its designees or agents, no member of the governing body of the locality in which
the program is situated, and no other public official of such locality or localities who exercises
any functions or responsibilities with respect to the program during his tenure, or for one (1)
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the program assisted under the
Agreement. The Contractor shall incorporate, or cause to be incorporated, in all such contracts
or subcontracts a provision prohibiting such interest pursuant to the purposes of this section.
Prohibition Against Payments of Bonus or Commission: The assistance provided under this
Agreement shall not be used in the payment of any bonus or commission for the purpose of
obtaining HUD approval of the application for such assistance, or HUD approval or applications
for additional assistance, or any other approval or concurrence of HUD required under this
Agreement, Title I of the Housing and Community Development Act of 1974, or HUD
regulations with respect thereto; provided, however, that reasonable fees or bona fide technical,
c:\attachmt.agr. 4
o
10.
11.
12.
Attachment A
consultant, managerial or other such services, other than actual solicitation, are not hereby
prohibited if otherwise eligible as program costs.
"Section 109": This Agreement is subject to the requirements of Section 109 of the Housing
and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States
shall on the ground of race, color, religion, sex or national origin be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds available under this title.
Access to Records and Site of Employment: This Agreement is subject to the requirements
of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended.
Access shall be permitted during normal business hours to the premises for the purpose of
conducting on-site compliance reviews and inspecting and copying such books, records,
accounts, and other material as may be relevant to the matter under investigation and pertinent
to compliance with the Order, and the rules and regulations promulgated pursuant thereto by
the Contractor. Information obtained in this manner shall be used only in connection with the
administration of the Order, the administration of the Civil Rights Act of 1964 (as amended)
and in furtherance of the purpose of the Order and that Act.
Records: All records pertaining to this Agreement and the services performed pursuant to it,
shall be retained for a period of three (3) years after the expiration date of the Agreement.
Appropriate City and/or HUD personnel shall have free access to those records during the
Agreement duration and the following three-year time period.
Termination for Convenience or for Cause: This Agreement may be terminated by either the
City or the Contractor in the event of a substantial failure to perform by either party. In the
event of such termination, the Contractor shall be entitled to collect all sums for services
performed as of the date of termination. This Agreement may be terminated for convenience
in whole or in part by the City with the consent of the Contractor, in which case the two parties
shall agree upon the termination conditions, including the effective date and in the case of
partial termination, the portion to be terminated.
Legal Remedies for Contract Violation: If the Contractor materially fails to comply with any
term of this Agreement, whether stated in a Federal statute or regulation, an assurance, in a State
plan or application, a notice of award, or elsewhere, the City may take one or more of the
following action, as appropriate in the circumstances:
1) Temporarily withhold cash payments pending correction of the deficiency by the
Contractor,
2) Disallow all or part of the cost of the activity or action not in compliance,
3) Wholly or partly suspend or terminate the current Agreement, or
4) Take other remedies that may be legally available.
DIRECT BENEFICIARY REPORT
REHAB/MODIFICATIONS ASSISTANCE PROVIDED FOR THOSE WITH SPECIAL NEEDS *
Activity Name Period Covered
Activity Location
TOTALS
*This category includes frail elderly, persons with AIDS, disabled persons, and those who are participating in organized programs to achieve self-sufficiency.
Activity Status:
Prepared by:
Date Prepared:
DIRECT BENEFICIARY REPORT
DEVICE PURCHASE ASSISTANCE PROVIDED FOR THOSE WITH SPECIAL NEEDS *
Activity Name Period Covered
Activity Location
TOTALS
*This category includes frail elderly, persons with AIDS, disabled persons, and those who are participating in organized programs to achieve self-sufficiency.
Activity Status:
Prepared by:
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #60-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34398-071999 authorizing the City Manager's
issuance of Change Order No. I to the City's contract with J. P. Turner and Brothers Inc.,
for the Franklin Road Water Main Replacement Project, in the amount of $134,676.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
James D. Ritchie, Sr.
July 21, 1999
Page 2
pc:
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
IN TI-IECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34398-071999.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 1 to the
City's contract with J.P. Turner and Brothers Incorporated, for the Franklin Road Water Main
Replacement Project; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roan°ke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's
contract with J.P. Turner and Brothers Incorporated, for the Franklin Road Water Main Replacement
Project, all as more fully set forth in the report to this Council dated July 19, 1999.
2. The Change Order will provide authorization for additions in the work with an
increase in the mount of $134,676 to the contract dated May 18, 1998, all as set forth in the above
report.
3. In order to provide for the usual chdly operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF R.O 4NOKE
Office of the C~ty Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34397-071999 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund and Water Fund Appropriations, providing
for transfer of $25,000.00 from the Second Street/Gainsboro Road account and
appropriation of $49,676.00 from Water Fund Retained Earnings to Franklin Road Water
Main Replacement Fund, in connection with a contract with J. P. Turner and Brothers, Inc.,
for the Franklin Road Water Main Replacement Project. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James. D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
James D. Grisso
July 21, 1999
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34397-071999.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund and Water Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund and Water Fund Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
Capital Proiects Fund
Appropriations
Streets and Bridges $ 23,236,132
Second Street/Gainsboro Road/Wells Avenue (1) ................. 6,793,527
Transfers to Other Funds $ 25,000
Transfer to Water Fund (2) ................................... 25,000
Water Fund
ADDrooriations
Capital Outlay $ 4,244,956
Franklin Road Water Main Replacement (3) ..................... 647,316
Revenue
Transfer from Capital Projects Fund (4) ......................... $ 25,000
Retained Earnin.qs
Retained Earnings - Unrestricted (5) ............................ $ 30,461,160
1) Appropriated from
General Revenue (008-052-9547-9003) $ (25,000)
2) Transfer to
Water Fund (008-052-9559-9502) 25,000
3) Appropriated from
General Revenue (002-056-8387-9003) 74,676
4) Transfer from Capital
Projects Fund (002-020-1234-1003) 25,000
5) Retained Earnings (002-3336) (49,676)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
July 19, 1999
Council Report No. 99-141
FRANKLIN ROAD WATER MAIN REPLACEMENT
PROJECT NO. 6366
CHANGE ORDER NO. 1
Background on the subject in chronological order is as follows:
mo
The 12 inch diameter water main located in Franklin Road between McClanahan
Street and Beechwood Road has had a history of breaks and leakage.
The existing water main was installed in the late 1940's and was constructed with
poor quality cast iron pipe that was prevalent in the post war era. The poor materials
have contributed to the numerous water main breaks.
Co
The existing line has been replaced with a new 12 inch diameter main of ductile iron..
The 12 inch main is of sufficient capacity for the existing and anticipated future land
use in the corridor.
II.
Current situation is as follows:
A. The project construction has progressed well and is nearly complete.
Bo
Due to the water main construction, it was necessary_ to re-pave Franklin Road
between McClanahan Street and Beechwood Road. Sewer main repairs between
Reserve Avenue and McClanahan Street have required that the re-paving area be
extended. Final project quantities for paving and pavement milling have increased
due to field conditions and increased areas to be re-paved. Proposed Change Order
No. 1 will pay the increased project construction costs.
C. The total construction cost of the project is estimated as follows:
Construction Contract
Proposed Change Order No. 1
$595,140
134,676
Total
$729,816
The Proposed Change Order No. 1 represents 22.6% of the original contract value.
Honorable Mayor and Members of City Council
FRANKLIN ROAD WATER MAIN REPLACEMENT
PROJECT NO. 6366
CHANGE ORDER NO. 1
July 19, 1999
Page 2
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternatives in order of feasibility are as follows:
mo
Authorize the Ci_ty Manager to execute Change Order No. 1, in a form approved by the City
Attorney, with J.P. Turner and Brothers, Incorporated, in the amount of $134,676 with zero
additional calendar days for completion.
Cost is based upon contract unit prices and is reasonable for the additional work
performed.
2. Funding is available as follows to fund the proposed Change Order:
$ 25,000
60,000
49,676
$134,676
Second Street/Gainsboro Road
1999 Street Paving
Water Fund Retained Earnings
008-052-9547
Do not authorize the Ci_ty Manager to execute a contract with J.P. Turner and Brothers,
Incorporated.
1. Cost would be based on future bids.
2. Funding would remain in the designated accounts.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to execute Change Order No. 1, in a form approved by the City
Attorney, with J.P. Turner and Brothers, Incorporated, in the amount of$134,676 with zero
additional calendar days for completion.
Transfer $25,000 from Second Street/Gainsboro ROad, account 008-052-9547, to
Franklin Road Water Main Replacement, account 002-056-8387.
Funding in the amount of $60,000 is available in Annual Street Paving, account
001-052-4120-2010.
Honorable Mayor and Members of City Council
FRANKLIN ROAD WATER MAIN REPLACEMENT
PROJECT NO. 6366
CHANGE ORDER NO. 1
July 19, 1999
Page 3
o
Appropriate $49,676 from Water Fund Retained Earnings to Franklin Road Water
Main Replacement, account 002~056-8387.
JDR/PCS/bs
Sincerely,
J~[?~s D. Ritchie
Actllig City Manager
C~
City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #27
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34400-071999 authorizing the City Manager's
issuance of Change Order No. 1 to the City's contract with Wheelabrator Clean Water
Systems, Inc., Bio-Gte Division, with an increase in the amount up to $273,150.00, to
remove, transport and dispose of up to an additional 3,000 dry tons of lagooned sludge.
· The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 19, 1999.
Mary F. Parker,
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
Wheelabrator Clean Water Systems, Inc., 7014 East Baltimore Street, Baltimore,
Maryland 21224
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
James D. Ritchie, Sr.
July 21, 1999
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34400-071999.'
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 1 to the
City's contract with Wheelabrator Clean Water Systems, Inc., Bio-G-ro Division, to remove, transport
and dispose of up to an additional 3,000 dry tons of lagooned sludge; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's
contract with Wheelabrator Clean Water Systems, Inc., Bio-Gro Division, to remove, transport and
dispose of up to an additional 3,000 dry tons oflagooned sludge at $91.05 per dry ton, all as more
fully set forth in the report to this Council dated July 19, 1999.
2. The Change Order will provide authorization for additions in the work with an
increase in the amount up to $273,150 (3,000 dry tons of sludge at $91.05 per dry ton) to the present
contract, all as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #27-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34399-071999 amending and reordaining certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, providing for
appropriation of $273,150.00, in connection with a contract with Wheelabrator Clean Water
Systems, Inc., Bio-Gro Division, to remove, transport and dispose of up to an additional
3,000 dry tons of lagooned sludge from the Water Pollution Control Plant. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
James D. Grisso
July 21, 1999
Page 2
pc:
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34399-071999.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Sewage
Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1999-2000 Sewage Treatment Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Ar~Dropriations
Operating $ 7,021,861
Sewage Administration (1) ................................... 2,820,675
Retained Earninqs
Retained Earnings - Unrestricted (2) ........................... $ 27,905,216
1) Fees for
Professional Services (003-056-3150-2010) $ 273,150
2) Retained Earnings (003-3336) (273,150)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
July 19, 1999
Council Report No. 99-144
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
CHANGE ORDER NO. 1
FIFTH YEAR CONTRACT
REMOVE, TRANSPORT AND DISPOSE OF DIGESTED,
LAGOONED SLUDGE FROM THE WATER POLLUTION
CONTROL PLANT
1402 BENN1NGTON STREET, S.E.
ROANOKE, VIRGINIA
Background on the subject in chronological order is as follows:
Project consists of the fifth, and final, year of the contract with Wheelabrator Clean Water
Systems, Inc., Bio-Gro Division, of Millersville, Maryland, to remove, transport and dispose
of 11,000 d_ry tons of sludge at $91.05 per dry ton.
The contractor has notified the City of Roanoke that as of August 1, 1999, they will have
hauled and applied the 11,000 d_ry tons as authorized by their contract. The original contract
was dated December 13, 1993, effective September 1, 1994.
II.
Current situation is as follows:
mo
Due to the additional lagoon loadings from the secondary digesters and the loadings from
the lagoons at Carvins Cove, the City would like to increase the sludge to be hauled up to
14,000 dry tons, an increase of up to 3,000 dry tons, at the contract price of $91.05 per d_ry
ton, an increase not to exceed $273,150.
B. Overloading of lagoons could result if excess sludge is not removed.
III.
Issues in order of importance are as follows:
A. Engineering Concerns
B. Funding
C. Time of Completion
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
FIFTH YEAR CONTRACT
REMOVE, TRANSPORT AND DISPOSE OF DIGESTED,
LAGOONED SLUDGE FROM THE WATER POLLUTION
CONTROL PLANT
1402 BENNINGTON STREET, S.E.
ROANOKE, VIRGINIA
July 19, 1999
Page 2
IV.
Alternatives in order of feasibility are as follows:
A. Approve the issuance of Change Order No. 1 to the contract with Wheelabrator Clean Water
Systems, Inc., Bio-Gro Division, to remove, transport and dispose of up to an additional
3,000 dry tons of sludge from the Water Pollution Control Plant at $91.05 per dry ton under
the present contract and an extension of up to an additional 30 days.
1. Engineering concerns would be met in the hauling and disposal of 3,000 additional
dry tons of sludge. This would relieve the possibility of overloading the lagoons.
2. Funding is available in prior year's retained earnings.
3. Time of completion is August 31, 1999 for present contract. Change Order No. 1
will extend time up to an additional 30 days, to September 30, 1999.
B. Reject Change Order No. 1.
1. Engineering concerns would not be met. The possibility would exist to overload
one or more of the sewer lagoons.
2. Funding for additional sludge hauling would not be needed under this alternative.
3. Time of completion would not be an issue.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
mo
Authorize the Acting City Manager to execute Change OrderNo. 1 with Wheelabrator Clean
Water Systems, Inc., Bio-Gro Division, to remove, transport and dispose of up to an
additional 3,000 dry tons of lagooned sludge at $91.05 per dry ton. Change Order No. 1 is
not to exceed $273,150.
Bo
Appropriate $273,150 from Sewage Fund Retained Earnings to account number 003-056-
3150-2010.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
FIFTH YEAR CONTRACT
REMOVE, TRANSPORT AND DISPOSE OF DIGESTED,
LAGOONED SLUDGE FROM THE WATER POLLUTION
CONTROL PLANT
1402 BENNINGTON STREET, S.E.
ROANOKE, VIRGINIA
July 19, 1999
Page 3
Respectfully submitted,
6i it 2ineag r
JDR/LBC/bs
Attachments
c: City Attorney
City Clerk
Director of Finance
Acting Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Wheelabrator Clean Water Systems, Inc.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 21, 1999
File #27-468
SANDRA H. EAKIN
Deputy City Clerk
Michael T. Reddington, Manager
Jones Chemicals, Inc.
P. O. Box 138
Milford, Virginia 22514
Kevin Kilmartin, Manager
Prillaman Chemical Co.
P. O. Box 1606
Suffolk, Virginia 23434-1606
Bobby Lavender, President
Prochem Technologies, Inc.
P. O. Box 13944
Roanoke, Virginia 24038
Rafael A. Gonzalez, Vice-President
Qualichem, Inc.
P. O. Box 926
Salem, Virginia 24153
Mary R. Verrone, Specialist
Customer Service
General Chemical Corp.
P. O. Box 395
Parsippany, New Jersey 07054-0395
Jerrald L. Tenny, Secretary
Eaglebrook, Inc.
4801 Southwick Drive, 2nd Fir.
Matteson, Illinois 60443
Ms. Verrone and Gentlemen:
I am enclosing copy of Resolution No. 34401-071999 accepting the bids of General
Chemical Corp., Jones Chemicals, Inc., Prillaman Chemical Co., Eaglebrook, Inc.,
Prochem Technologies, Inc., and Qualichem, Inc., for water and sewage treatment
chemicals for fiscal year 1999-2000; and rejecting all other bids made to the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
Michael T. Reddington
Kevin Kilmartin
Bobby Lavender
Mary R. Verrone
Jerrald L. Tenny
July 21, 1999
Page 2
pc: James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Barry L. Key, Manager, Office of Management and Budget
Jesse H. Perdue, Jr., Manager, Water Department
Steven L. Walker, Manager, Water Pollution Control Plant
D. Darwin Roupe, Manager, Supply Management
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 23, 1999
File #27-468
SANDRA H. EAKIN
Deputy City Clerk
Randall Andrews, President
Alchem, Inc.
8135 Red Road
Rockwell, North Carolina 28138
Patsy G. Hale, Product Specialist
Geo Specialty Chemicals
P. O. Box 190467
Little Rock, Arkansas 72219
John D. Besson, President
Delta Chemical Corp.
2601 Cannery Avenue
Baltimore, Maryland 21226
Ron Shannon, Controller
Gulbrandsen Co., Inc.
P. O. Box 5523
Clinton, New Jersey 08809
John East, Division Manager
Southchem, Inc.
P. O. Box 1153
Bedford, Virginia 24523
Betty Kendall-Jones, Manager
LCI, Ltd.
P. O. Box 49000
Jacksonville Beach, Florida 32240
John H. Adams, President
Control Equipment Co., Inc.
P. O. Box 1207
Salem, Virginia 24153
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 34401-071999 accepting the bids of General Chemical Corp., Jones
Chemicals, Inc., Prillaman Chemical Co., Eaglebrook, Inc., Prochem Technologies, Inc., and Qualichem,
Inc., for water and sewage treatment chemicals for fiscal year 1999-2000; and rejecting all other bids made
to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the
abovedescribed water and sewage treatment chemicals.
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34401-071999.
A RESOLUTION accepting bids for water and sewage treatment chemicals for fiscal year
1999-2000, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described as needed for the period July 1, 1999, to June 30, 2000,
such items being more particularly described in the report of the City Manager to this Council dated
July 19, 1999, and in the City's specifications and any alternates and in each bidder's proposal, are
hereby ACCEPTED, at the unit purchase prices set out with each item:
Item # Description Successful Bidder Purchase Price
1 Liquid Alum General Chemical Corporation $ .378 per gallon
2 a. Liquid Chlorine Jones Chemicals, Inc.
150 lb. cylinders $21.666 per cwt
2 b. Liquid Chlorine Prillaman Chemical Company $10.30 per cwt
2,000 lb. Cylinders
3 Sodium Fluoride Jones Chemicals, Inc. $ .5464 per lb.
4 Ferric Chloride Eaglebrook, Inc. $ .449 per gallon
5 Sulfur Dioxide Jones Chemicals, Inc. $387.33 per cylinder
6 a. Sodium Hydroxide Carvins Pfillaman Chemical $.535 per gallon
Cove Corporation
6 b. Sodium Hydroxide Falling Jones Chemicals, Inc. $.836 per gallon
Creek
7 Hydrofluosilica Acid Prillaman Chemical $ .64 per gallon
Corporation
8 Sodium Bi-Sulfite Jones Chemicals, Inc. $.92 per gallon
9 Orthophosphate Prillaman Chemical $3.09 per gallon
Corporation
10 Polymer Praetol Prochem Technologies, Inc. $3.098 per gallon
11 Filter Aid, .57 PPM Qualichem, Inc. $3.769 per gallon
12 Westehlor #2402 Proehem Technologies, Inc. $5.18 per gallon
13 Zinc Orthophosphate Prillaman Chemical $6.49 per gallon
Corporation
2. The City's Manager of Supply Management is hereby authorized and directed to issue
the requisite purchase orders for the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective bids made therefor and in accordance
with this resolution.
3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED,
and the City Clerk is dkected to so notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
July 19, 1999
Council Report No. 99-352
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bids for Water and Waste
WaterTreatment Chemicals
For FY '99-'00
Background on the subject in chronological order is:
Funds are designated in FY '99-'00 operating budgets for Water and Water
Pollution Control Departments to allow for the purchase of the chemicals
identified herein.
Bid request, with specifications, were specifically sent to twenty-one (21)
Firms that are currently listed on the City's bid list. A public advertisement
was also published in The Roanoke Times and The Roanoke Tribune.
Bids were received, after due and proper advertisement, and publicly opened
and read at 2:00 p.m. on May 28, 1999 in the Office of the Manager of
Supply Management.
The chemicals addressed by this report are necessary for the appropriate
treatment of Water and Waste Water for a period of One (1) year.
Cost of chemicals on an annual basis, if the estimated quantities are in fact
purchased, would be:
Water Fund:
Sewage Fund:
$324,141
$186,336
II Current situation is:
A. A tabulation of all bids received is attached.
Bo
All bids were evaluated in a consistent manner by representatives of the
following departments:
Utilities & Operations
Water Department
Water Pollution Control Plant
Supply Management
Mayor David A. Bowers and Members of Council
Water and Waste Water Treatment Chemicals
July 19, 1999
Page 2
No single vendor responded to all chemical requirements. This bid
evaluation identifies the lowest responsible bid for each product which are
as follows:
Liquid Alum - The lowest bid, submitted by General Chemical
Corporation meets all required specifications for a cost of $.378 per
gallon.
2. Liquid Chlorine - The lowest bids are as follows:
150 lb. cylinders to Jones Chemicals, Inc. for a cost of $21.666
per cwt.
2,000 lb. cylinders to Prillaman Chemical Company for a cost
of $10.30 per cwt.
Sodium Fluoride - The lowest bid, submitted by Jones Chemicals, Inc.
meets all required specifications for a cost of $.5464 per lb.
Ferric Chloride -The lowest bid, submitted by Eaglebrook, Inc. meets
all required specifications for a cost of $.449 per gallon.
Sulfur Dioxide - The lowest bid, submitted by Jones Chemcials, Inc.,
meets all required specifications for a cost of $387.33 per cylinder.
Sodium Hydroxide - This product requires dealing with two (2)
separate locations. The lowest bid for the Carvins Cove Location,
submitted by Prillaman Chemical Corporation meets all required
specifications for a cost of $.535 per gallon. The lowest bid for the
Falling Creek Location, submitted by Jones Chemicals, Inc. meets all
required specifications for a cost of $.836 per gallon.
Hydrofluosilica Acid The lowest bid, submitted by Prillaman
Chemical Corporation, meets all required specifications for a cost of
$.64 per gallon.
o
Sodium Bi-Sulfite - The lowest bid, submitted by Jones Chemicals,
Inc., meets all required specifications for a cost of $.92 per gallon.
Mayor David A. Bowers and Members of Council
Water and Waste Water Treatment Chemicals
July 19, 1999
Page 3
III
IV
Orthophosphate - One (1) bid was received on this product. That bid,
submitted by Prillaman Chemical Corporation meets all required
specifications for a cost of $3.09 per gallon.
10.
Polymer Praetol 186KH - The lowest bid, submitted by Prochem
Technologies, Inc. meets all required specifications for a cost of
$3.098 per gallon.
11.
Filter Aid .57 PPM - The lowest bid, submitted by Qualichem, Inc.,
meets all required specifications for a cost of $3.769 per gallon.
12.
Westchlor #2402 - The lowest bid and the second lowest bid took
exception to the specifications. Both bid on products that are not
compatible with the requested product. The exceptions are
substantial and cannot be waived as informalities. The lowest bid is
submitted by Prochem Technologies, Inc. meets all required
specifications for a cost of $5.18 per gallon.
13.
Zinc Orthophosphate - Only one (1) bid was received on this product.
That bid, submitted by Prillaman Chemical Corporation, meets all
required specifications for a cost of $6.49 per gallon.
Issues in order if importance are:
A. Need
B. Compliance with specifications
C. Funding
Alternatives in order of feasibility are:
City Council accept the lowest responsible bids for supplying to the City the
annual requirements of Water and Waste Water Treatment Chemicals for
FY '99-'00 as follows:
Liquid Alum from General Chemical Corporation at a cost of $.378 per
gallon.
Mayor David A. Bowers and Members of Council
Water and Waste Water Treatment Chemicals
July 19, 1999
Page 4
2. Liquid Chlorine
10.
11.
12.
a. 150 lb. cylinders from Jones Chemicals, Inc. at a cost of
$21.66 per cwt.
b. 2,000 lb. cylinders from Prillaman Chemical Corporation at a
cost of $10.30 per cwt.
Sodium Fluoride from Jones Chemicals, Inc. at a cost of $.5464 per
lb.
Ferric Chloride from Eaglebrook, Inc. at a cost of $.449 per gallon.
Sulfur Dioxide from Jones Chemicals, Inc. at a cost of $387.33 per
cylinder.
Sodium Hydroxide
a.
For Carvins Cove Location from Prillaman Chemical
Corporation at a cost of $.535 per gallon.
b. For Falling Creek Location from Jones Chemicals, Inc. at a
cost of $.836 per gallon.
Hydrofluosilica Acid from Prillaman Chemical Corporation at a cost of
$.64 per gallon.
Sodium Bi-Sulfite from Jones Chemicals, Inc. for a cost of $.92 per
gallon.
Orthophosphate from Prillaman Chemical Corporation at a cost of
$3.09 per gallon.
Polymer Praeto1186KH from Prochem Technologies, Inc. at a cost of
$3.098 per gallon.
Filter Aid .57 PPM from Qualichem, Inc. at a cost of $3.769 per gallon.
Westchlor #2402 from Prochem Technologies, Inc. at a cost of $5.18
per gallon.
Mayor David A. Bowers and Members of Council
Water and Waste Water Treatment Chemicals
July 19, 1999
Page 5
V
13.
Zinc Orthoposphate from Prillaman Chemical Corporation at a cost of
$6.49 per gallon.
Need of the requested chemicals will allow for the appropriate
treatment of Water and Waste Water.
b. Compliance with specifications are met by the responses
identified in this alternative.
Funding is available in the Water Department Account 002-
056-2170-2045 and Water Pollution Control Plant Accounts
003-056-3155-2045 and 003-056-3160-2045 FY '99-'00
operating budgets.
B. Reject all bids.
Need for the necessary of water and waste water would not be
accomplished by this alternative.
Compliance with specifications would not be a factor with this
alternative.
Funding budgeted for Water and Waste Water Treatment Chemicals
would not be expended at this time with this alternative.
Recommendation
Ao
City Council concur with Alternative "A" to accept the lowest responsible bids
for Water and Waste Water Treatment Chemicals as follows:
Liquid Alum from General Chemical Corporation for the cost of $.378
per gallon.
2. Liquid Chlorine
150 lb. cylinders from Jones Chemicals, Inc. for the cost of
$21.666 per cwt.
2,000 lb. cylinders from Prillaman Chemical Corporation for the
cost of $10.30 per cwt.
Mayor David A. Bowers and Members of Council
Water and Waste Water Treatment Chemicals
July 19, 1999
Page 6
10.
11.
12.
13.
Sodium Fluoride from Jones Chemicals, Inc. for the cost of $.5464 per
lb.
Ferric Chloride from Eaglebrook, Inc. for the cost of $.449 per gallon.
Sulfur Dioxide from Jones Chemicals, Inc. for the cost of $387.33 per
For Carvins Cove Location from Prillaman Chemical
Corporation for the cost of $.535 per gallon.
b. For Falling Creek Location from Jones Chemical, Inc. for the
cost of $.836 per gallon.
Hydrofluosilica Acid from Prillaman Chemical Corporation for the cost
of $.64 per gallon.
Sodium Bi-Sulfite from Jones Chemicals, Inc. for the cost of $.92 per
gallon.
Orthophosphate from Prillaman Chemical Corporation for the cost of
$3.09 per gallon.
Polymer Praeto1186 KH from Prechem Technologies, Inc. for the cost
of $3.098 per gallon.
Filter Aid .57 PPM from Qualichem, Inc. for the cost of $3.769 per
gallon.
Westchlor #2402 from Prochem Technologies, Inc. for a cost of $5.18
per gallon.
Zinc Orthophosphate from Prillaman Chemical Corporation for the
cost of $6.49 per gallon.
cylinder.
Sodium Hydroxide
a.
Mayor David A. Bowers and Members of Council
Water and Waste Water Treatment Chemicals
July 19, 1999
Page 7
CC:
B. Reject all other bids.
City Attorney
City Clerk
Director of Finance
Director of Utilities & Operations
Management & Budget
Manager, Water Department
Manager, Water Pollution Control Plant
Manager, Supply Management
Respectfully Submitted,
Jah~,~s D. Ritchie,
Actin~ City Manager
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Liquid Alum
Bid No. 99-5-45
Furnish and deliver,
F.O.B. Carvins Cove
Filter Plant, Liquid
Alum, in 3,500 gallon
tanker load lots as and
when requested. Est.
quantity 168,000
gallons.
Alchem, General GEO Prillaman Jones Delta
Inc. Chemical Specialty Chemical Chemicals, Chemical
Rockwell, Corporation Chemicals Company Inc. Corporation
NC Parsippany, NJ Little Rock, Suffolk, VA Milford, VA Baltimore,
AR MD
.3999 gal. * .378 gal. .43417 gal. .49 gal. .5465 gal. .4923 gal.
Delivery 3 Days 1-2 Days 2-3 Days 1-2 Days 3-4 Days 3-5 Days
Committee:
Kit B. Kiser
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Liquid Chlorine
Bid No. 99-5-46
Water Department
170 - 150 lb. Cylinders
102 - 2,000 lb. Cylinders
Sewage Treatment Plant
140- 1 Ton Cylinders
Delta Chemical
Corporation
Baltimore, MD
49.00 cwt
14.75 cwt
14.75 cwt
Prillaman Chemical
Corporation
Suffolk, VA
32.00 cwt
'10.30 cwt
'10.30 cwt
Jones Chemicals, Inc.
Milford, VA
* 21.666 cwt
10.60 cwt
10.60 cwt
Delivery
3-5 Days
1-2 Days
2-3 Days
Committee:
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Sodium Fluoride
Bid No. 99-5-47
Furnish and deliver, F.O.B. Crystal Springs
Filter Plant, Sodium Fluoride in 50 lb. multi
wall bags, and in lots of 5,000 lbs.
Est. quantity of 13,000 lbs.
Prillaman Chemical
Corporation
Suffolk, VA
Southchem, Inc.
Bedford, VA
Jones Chemicals,
Inc.
Milford, VA
.635 lb. .75 lb. * .5464 lb.
Furnish and deliver F.O.B. Falling Creek
Filter Plant, Sodium Fluoride in 50 lb. multi
wall bags and in lots of 5,000 lbs.
Est. quantity of 30,000 lbs.
.635 lb. .75 lb. *.5464 lb.
Delivery
1-2 Days 2-3 Days 3-4 Days
Committee:
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Ferric Chloride
Bid No. 99-5-48
Furnish and deliver, F.O.B.
Sewage Treatment Facility,
Ferric Chloride, (35%)
Est. quantity of 230,000 gals.
Delivery
Gulbrandsen Company,
Inc.
Prillaman Chemical
Corporation
Suffolk, VA
Eaglebrook, Inc.
.55 gal. .54 gal. * .449 gal.
2-3 Days 1-2 Days 2 Days
Committee: ~/~ ~/~__
Kit B. Kiser
e H. Perd~
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Sulfur Dioxide
Bid No. 99-5-49
Jones Chemicals, Inc.
Milford, VA
Prillaman Chemical Corporation
Suffolk, VA
Furnish and deliver, F.O.B. Sewage
Treatment Facility, Sulfur Dioxide
Est. quantity 140 tons
* 387.33 cyl.
430.00 cyl.
Delivery
2-3 Days
2 Days
Committee:
Kit B. Kiser
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Sodium Hydroxide
Bid No. 99-5-50
Furnish and deliver, F.O.B.
Carvins Cove Filter Plant,
Sodium Hydroxide, 9ppm 50%
Est. quantity 87,500 gals.
Furnish and deliver, F.O.B.
Falling Creek Location, Sodium
Hydroxide, 9ppm 50%
Est. quantity 330 gallons
Tote Bins (No Substitute)
Delivery
Prochem
Technologies, Inc.
Roanoke, VA
N/B
2.17 gal.
Southchem, Inc.
Bedford, VA
Jones Chemicals,
Inc.
Milford, VA
Prillaman Chemical
Corporation
Suffolk, VA
.71 gal. .5381 gal. *.535 gal.
N/B * .836 gal. N/B
1 Day 2-3 Days 3-4 Days 1-2 Days
Committee:
Kit B. Kiser
D. Darwin Roupe -~
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Hydrofluosilica Acid
Bid No. 99-5-51
Prillaman Chemical
Corporation
Suffolk, VA
Jones Chemicals,
Inc.
Milford, VA
L.C.I., Ltd.
Jacksonville Beach,
Florida
Furnish and deliver, F.O.B. Carvins Cove
Filter Plant, Hollins, Virginia, Hydrofluosilica
Acid, 1PPM
Est. quantity 30,000 gallon
Delivery
* .64 gal. .67 gal. .641 gal.
3 Days 3-4 Days 5-7 Days
Committee:
Kit B. Kiser
D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Sodium Bi-Sulfite
Bid No. 99-5-52
Furnish and deliver, F.O.B. Carvins Cove
Filter Plant, Sodium Bi-Sulfite
Est. quantity 2,500 gallons
Delivery
Jones Chemicals,
Inc.
Milford, VA
* .92 gal.
Southchem, Inc.
Bedford, VA
1.13 gal.
+ $50 Drum Deposit
Prillaman Chemical
Corporation
Suffolk, VA
1.02 gal.
+ $50 Drum Deposit
3-4 Days 2-3 Days 1-2 Days
Committee:
Kit B. Kiser
D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
OrthophOsphate
Bid No. 99-5-53
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Orthophosphate
3PPM
Est. quantity 15,500 gallons
Delivery
Prillaman Chemical,
Corporation
Suffolk, VA
* 3.09 gal.
2-3 Days
Committee:
Kit B. Kiser ~ Jesse H. P~er~lue' D. Darwin Roupe ---"~
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m, May 28, 1999
For
Polymer Praetol 186KH
Bid No. 99-5-54
Furnish and deliver, F.O.B.,
Carvins Cove Filter Plant,
Polymer Praestol 186KH
Est. quantity 11,000 gallons
Delivery
Control
Equipment
Company, Inc.
Salem, VA
Prillaman
Chemical
Corporation
Suffolk, VA
Prochem
Technologies,
Inc.
Roanoke, VA
Qualichem, Inc.
Salem, VA
3.52 gal. 3.79 gal. * 3.098 gal. 3.269 gal.
7 Days 2 Days 2 Days 5 Days
Committee:
Kit B. Kiser
D Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 P.M., May 28, 1999
For
Filter Aid .57 PPM
Bid No. 99-5-55
Southchem, Inc.
Bedford, VA
Prillaman Chemical
Corporation
Suffolk, VA
Qualichem, Inc.
Salem, VA
Furnish and deliver, F.O.B. Carvins
Cove Filter Plant, Filter Aid .57PPM
Est. quantity 4,000 gallons
Delivery
9.44 gal. 3.79 gal. * 3.769 gal.
2-3 Days 2 Days 5 Days
Committee: 2~ ~ ~.
Kit B. Kiser
Jesse H. Perd/i'e
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Westchlor #2402
Bid No. 99-5-56
Furnish and deliver F.O.B. Falling Creek Filter
Plant, Westchlor #2402
Est. quantity 3,700 gallons
Delivery
Prochem
Technologies, Inc.
Roanoke, VA
Control Equipment
Company, Inc.
Salem, VA
Control Equipment
Company, Inc.
Salem, VA
3.691 gal. 3.089 gal.
* 5.18 gal. PASS 100 Delpac 2020
1 Day 7 Days 5 Days
Committee:
D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., May 28, 1999
For
Zinc Orthophosphate
Bid No. 99-5-57
Furnish and deliver F.O.B.
Falling Creek Filter Plant, Zinc
Orthophophate
Est. quantity 4,000 gallons
Delivery
Prillaman Chemical
Corporation
Suffolk, VA
* 6.49 gal.
2 Days
Committee:
~ Jesse H. Perdu~e~ D. Darwin Roupe --
*Indicates Recommendation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE City Clerk
July 21, 1999
File #27-46-60-467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34402-071999 amending and reordaining certain
sections of the 1999-2000 General and Water Fund Appropriations, providing for transfer
and encumbrance of $33,675.00, in connection with transfer of funds for payment of the
City's pro rata share of governmental electric rate negotiation expenses. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
Sincerely, f~~...
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Page 2
II.
III.
IV.
Council has authorized expenditures in FY 1999-2000 for electrical energy
as follows:
General Government
Water & Sewer Funds
Schools
$1,931,895
$ 777,500
$1,552,822
Jo
Organizational meeting of the Steering Committee was held in Roanoke
on March 10, 1999, with the results being reported in the attached April 5,
1999, report to City Council.
Current Situation:
A. Rate negotiations have begun.
Bo
The potential impact of electrical deregulations creates more
complications in this round of negotiations.
Assessment to pay for rate experts retained through the VML and VACO
has been received from the VML in the amount of $33,675. Attached is a
self-explanatory joint letter, dated June 15, 1999, from VML and YACO.
The last general assessment was in 1996 in the amount of $23,086.
Funds, if any, left over will be retained and properly accounted for by VML
for future negotiations. An additional assessment will be made if there is a
short-fall of funds.
Issues in order of consideration:
A. Services rendered
B. Payment for services
C. Return for services rendered
Alternatives:
A. Council authorize:
The payment of $33,675 to the VML EPR Fund as the City's
pro rata share of rate negotiation expenses.
· Page 3
ii.
The transfer of $33,675 from General Fund Contingency
Account No. 001-002-9410-2199 to Supply Management
Fees for Professional Services Account No. 001-056-1237-
2010.
1. Services rendered for rate negotiations will continue.
2. Payment for services will be authorized and funded.
3. Return for services rendered is expected to exceed the expenses.
B. Council refrain from authorizing payment to the VML.
Services rendered will cease unless paid by another locality or
unless Council chooses for the City to contract directly rather than
as part of the block through the VML and VACO.
2. Payment of services will not be made.
3. Return for services rendered will be a moot issue.
V. Recommendation: Council authorize the following:
Ao
Payment of the City's pro rata assessment in accordance with Alternative
Bo
Transfer and encumbrance of $33,675 from General Fund Contingency
Account No. 001-002-9410-2199 to Supply Management Fees for
Professional Services Account No. 001-056-1237-2010.
Respectfully submitted,
D. Ritchie
Actin~ City Manager
JDR:KBK:afm
Attachment
CC:
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director of Public Works
E. Wayne Harris, Superintendent of Schools
TO:
FROM:
DATE:
RE:
MEMORANDUM
Key Officials in AEP Service Territory ~ ~-~~
R. Michael Amyx, Executive Director, VML
James D. Campbell, Executive Director, VACo ~~.~
June 15, 1999
VML/VACO APCo Negotiations - Assessments
As you know, your locality's contract with Appalachian Power
Company (d/b/a American Electric Power (AEP)) expires June 30,
1999. An organizational meeting of the VML/VACO APCo Steering
Committee was held on March 10, 1999 in Roanoke and a second
meeting was held June 11, 1999. We finally received AEP's
proposal for the new contract period. AEP proposes to freeze
rates at their present level (exclusive of the fuel adjustment
clause). We believe, however, that a rate reduction is
appropriate and the Steering Committee voted to pursue
negotiations with AEP.
Also, following the passage of the Virginia Electric Utility
Restructuring Act, there are a number of issues electricity
customers need to consider. The Act allows Virginia electric
utility customers to shop for generation services from
alternative suppliers beginning January 1, 2002. Local
government customers, in particular, need to be familiar with the
changes taking place and prepare for thembecause Virginia's
procurement law will require many local governments to exercise
this choice.
The Steering Committee voted to seek funds from each county,
city, town and authority to cover the expenses of a utility
consultant, legal fees and other expenses associated with
negotiations and preparing for electric restructuring. Each
local government and authority is asked to contribute its
proportionate share of $200,000 based on the electricity usage
for its locality/authority (exclusive of street lights). Funds
not used during these negotiations will be retained by the
Virginia Municipal League in an interest bearing account for
future negotiations.
Enclosed is an invoice reflecting your locality's share of
negotiating expenses. Most expenses for negotiations occur early
on due to the concerted efforts of consultants at the beginning
of negotiations. However, we realize that the timing of this
invoice may not suit your budget schedule. Therefore, while full
payment within 60 days would be appreciated, please call Sarah
Finley if it is necessary to consider a different payment
schedule.
As a result of the Steering Committee's efforts, local
governments have always received a savings in its electricity
costs far greater than its share of negotiating expenses. For
example, during the most recent negotiation (1996), AEP proposed
that rates remain the same as in the previous contract.
Negotiations resulted in a collective reduction of $3,000,000 for
local governments, a 14% reduction exclusive of fuel costs for
each year of the three year contract.
Local governments benefit greatly from speaking with "one voice"
during negotiations with AEP. It is to our collective benefit to
continue negotiations in this manner. We hope your organization
will pay its proportionate share of the expenses and not just
reap the benefit of the work of other local governments.
Local governments are encouraged to actively participate in the
Steering Committee meetings and communicate any concerns or
questions which should be discussed with AEP. Even if local
governments are not able to send a representative to Steering
Committee meetings, please let us know if you would like to be
included on the Steering Committee list so that you receive
information sent to the Steering Committee and the minutes of its
meetings.
Checks should be made payable to VML EPR Fund and mailed to:
VML/VACO APCO Steering Committee
c/o VML
P.O. Box 12164
Richmond, VA 23241
If you have any questions regarding the assessment or
negotiations, please do not hesitate to call Howard Dobbins or
Sarah Hopkins Finley at (804) 643-1991 or Flip Hicks at (804)
788-6652.
Enclosure
cc:
Howard W. Dobbins, Esquire
Sarah Hopkins Finley, Esquire
C. F. Hicks, Esquire
- 2 -
Virginia Municipal League EPR Fund
INVOICE
CITY OF ROANOKE
1999 American Electric Power (Formerly APCO)
Contract Negotiations Assessment
$33,675.00
Please Pay by 8/15/99
$33,675.00
Please make check payable to VML EPR Fund.
5.a.1.
Report No. 99-330
Apdl 5, 1999
Honorable Mayor and City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Electrical Rate Negotiations
I. Backaround:
Ao
Current three (3~ year aareement between the City, as wall as other
southwastem Virginia jurisdictions, expires on June 30, 1999. That
agreement may be extended on a year to year basis unless either party
gives a 90-day notice before the end of any term that that party wishes to
re-negotiate the electrical rates.
Bo
Annual exDenditur~ for electricity by the City of Roanoke are
approximately $3,800,000.
Steedno Committe~ (Committee) formed jointly by the Virginia Municipal
League and the Virginia Association of Counties met on March 10, 1999,
to review our agreement options and the status of electrical rate
deregulation. Kit Kiser represented the City at the Committee meeting.
Do
Committee voted to give Amedcan Electdc Powar (AEP) the 90-day notice
that wa wanted to open negotiations.
Eo
Dereaulafion oroceedinas have been initieted by SB 1269, a copy and
summary of which are attached. Of the three parts of the cost of electric
service, e.g. generation, transmission, and distribution, only generation is
being deregulated and that will not occur until during 2002 or as late as
2005.
II. Current situation:
A°
The Committee also aareed to continue to use the legal counsels of the
Virginia Municipal League (VML) and the Virginia Association of Counties
(VACO) and, through legal counsel, to engage the services of a rate
expert.
Bo
VML and VACO will estimate the exoense~ of the negotiations and submit
a letter request to each jurisdiction for an appropriation to pay each
Honorable Mayor and City Council
Apdl 5, 1999
Page 2
judsdiction's prorata share (based on electrical usage) of the negotiations.
The City's share in the 1996-97 negotiations was $23,086.00. That
request for funding will be presented to City Council once it is received.
Co
The next Committee meetina is scheduled for May 19, 1999, which is after
the rate expert and legal counsel have met with AEP representatives.
This is for City Council's information.
Respectfully submitted,
Cit~ Manager
WRH:KBK:afm
Attachments
Mar~ F. Parker, CMC/AAE
cay C~,rk
CITY OF ROANOKE
Office of the City Clerk
~ndnl H. Elkin
r~pmy c~y c~
August 9, 1996
File ~29-60-330-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33067-080596 amending and reordaining certain
sections of the 1996-97 General Fund Appropriations, providing for the transfer of
$23,086.00,-for payment of the City's pro rata shara of governmental electric rate
negotiation expenses. Ordinance No. 33067-080596 was adopted by the Council of the
City of Roanoke at a regular meeting held on Monday, August 5, 1996.
. Sincerely-,
Mary F. Parker, CMCIA/t.E
City Clerk
MFP:sm
EnG,
H:~:)ENDA~AUGUST.5
James D. Grisso
Director of Finance
August 9, 1996
Page 2
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent of Operations, Roanoke City
Public Schools
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
H:~AQENOA~AI.I~u~r.5
IN THE COUNCXL OF THE CITY OF ROANOKE, VIRGINIA
The 5th day of August, 1996.
NO. 33067-080596.
AN ORDINANCE to amend and reordain certain sections of the
1996-97 General Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal
Government of the City of Roanoke, an emergency is declared to
exist.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that certain sections of the 1996-97 General Fund
Appropriations, be, and the same are hereby, amended and reordained
to read as follows, in part:
&Dorooriations
General Government
Director of Utilities and Operations (1) ..........
Nondepartmental
Contingency - General Fund (2) ....................
$ 10,144,260
170,224
$ 53,868,019
370,638
1) Fees for
Professional
Services
2) Contingen~
(001-056-1250-2010)
(001-002-9410-2199)
$ 23,086
(23,086)
BE IT FURTHER ORDAINED that, an emergency existing, this
Ordinance shall be in effect from its passage.
ATTEST:
City Clerk.
August 5, 1996
Report No. 96-345
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Governmental Electric Rate Negotiations and
Fee Proration
I. Background:
ae
Governmental electric rates have been established
through contract negotiations for three year term
increments since 1974.
B. Type of rates are:
2.
3.
4.
Schools
Pumping (water and sewage)
Other (general government)
Street lighting - The City of Roanoke, contrary to
some smaller localities, has a separate contract
for street lighting, however, rates are tied to
the general usage contract
Current contract rates for schools, pumping, street
lighting, and general government were due for
consideration for change as of July 1, 1996.
Electric Company (APCO) recommended maintaininq the
current rate structure over the proposed new three year
term of July 1, 1996 thru June 30, 1999.
E. Potential for a rate decrease is believed to exist.
Fe
Ge
This potential can only be developed through an
exchange of information between representatives of APCO
and expert rate personnel representing us.
City has historically joined with other cities~ towns
and counties served by APCO to negotiate as a block
unit through the Virginia Municipal League (VML) and
Virginia Association of Counties (VACO).
Representatives for the City on the Electrical Rate
Steering Committee include the City Attorney and the
Director of Utilities and Operations with additional
staff support as required.
Page 2
Ail negotiations are subject, to final approval of City
Council.
Council has authorized expenditures in FY 1997 for
electrical energy as follows:
General Government
Water & Sewer Funds
Schools
$2,542,375
$ 893,500
$1,352,230
Organizational meeting of the Steering Committee was
held in Roanoke on June 4, 1996.
II. Current Situation:
A. Rate negotiations have begun.
B. Proposed rate increase amount is being evaluated.
Assessment to pay for rate experts retained through the
VML and VACO has been received from the VML in the
amount of $23~086. Attached is a self-explanatory
letter from the negotiating committee chairman and
assessment from VACO. The last general assessment was
in 1993 in the amount of $28~511.
De
Fundsf if any~ left over will be retained and properly
accounted for, by the VML for negotiations. An
additional assessment will be made if there is a short-
fall of funds.
III. Issues in order of consideration:
A. Services rendered
B. Payment for services
C. Return for services rendered
IV. Alternatives:
A. Council authorize:
The payment of $23~086 to VACO as the City's
pro rata share of rate negotiation expenses.
ii.
The transfer of $23f086 from Contingency
Account No. 001-002-9410-2199 to Director of
Utilities & Operations Fees for Professional
Services Account No. 001-056-1250-2010.
Page 3
Services rendered for rate negotiations will
continue·
Payment for services will be authorized and
funded.
Return for services rendered is expected to exceed
the expenses.
B. Council refrain from authorizing payment to the VACO.
Services rendered will cease unless paid by
another locality or unless Council chooses for the
City to contract directly rather than as part of
the block through the VML and VACO.
2. Payment of services will not be made.
3. Return for services rendered will be a moot issue.
Recommendation: Council authorize the following:
A. Payment of the City's pro rata assessment in accordance
with Alternative "A".
Transfer and encumbrance of $23~086 from Contingency
Account No. 001-002-9410-2199 to Director of Utilities
& Operations Fees for Professional Services Account No.
001-056-1250-2010.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:KBK:afm
Attachment
cc:
City Attorney
Director of Finance
Director of Public Works
School Superintendent
M EM Q RAND~
TO:
FROM:
DATE:
RE:
County Administrators and City/Town Managers
in AEP Service Territory
Kit B. Kiser, Director of Public Utilities,
City of Roanoke, Chairman of VML/VACO APCO
Steering Committee
June 27, 1996
VML/VACO APCo Negotiations - Assessment,~
As you know, your locality's contract with Appalachian Power
Company (now known as American Electric Power (AEP)) expires June
30, 1996. We finally received AEP's proposal for the new
contract period. AEP proposes a three year contract with rates
frozen at their present level (exclusive of the fuel adjustment
clause) for this three-year period. We believe, however, that a
rate reduction is appropriate. AEP also proposes that we
consider an optional demand billing rate which would be available
to individual accounts, subject to certain limitations. We
believe this should be explored also.
An organizational meeting of the VML/VACO APCo Steering
Committee was held on June 4, 1996 in Roanoke. The Steering
Committee voted to pursue negotiations with AEP and to seek funds
from each locality to cover the expenses of a utility consultant,
legal fees and other expenses associated with negotiations. Each
local government is asked to contribute its proportionate share
of $125,000 based on the proportionate electricity usage for its
locality (exclusive of street lights). Funds not used during
these negotiations will be retained by the Virginia Association
of Counties in a separate interest bearing account for future
negotiations. Enclosed is an invoice reflecting your locality's
share of negotiating expenses. It would be helpful to have your
locality's remittance prior to August 30, 1996.
In the past, as a result of the Steering Committee's
efforts, each local government has always received a savings in
its electricity costs far greater than its share of negotiating
expenses. For example, during the last negotiations in 1993,
APCo initially proposed a rate increase of $4'.4 million over a
three year period. Final rates negotiated increased rates by
$1.37 million over a three year period; a savings of more than $3
million as a result of the negotiation process. This saving was
approximately 29 times the cost of the negotiations. It is
believed that local governments will again experience a high
return from their investment in the negotiation expenses.
-over-
Local governments benefit greatly from speaking with "one
voice" during negotiations with AEP. It is to our collective
benefit to continue negotiations in this manner. We hope your
locality will choose to pay its proportionate share of the
expenses and not just reap the benefit of the work of other local
governments.
The consultant, Steven Ruback of The Columbia Group, Inc.
has begun obtaining information from AEP with which to make a
detailed analysis. A Steering Committee meeting is scheduled for
August 9 to review his findings. Local governments are
encouraged to actively participate in the Steering Committee
meetings and communicate any concerns or questions which should
be discussed with AEP.
If you have any questions regarding, the assessment or
negotiations, please do not hesitate to call Flip Hicks at (804)
343-2505, Howard Dobbins or Sarah Hopkins Finley at (804) 643-
1991 or me at (540) 981-2602.
Enclosure
CC:
Mr. R. Michael Amyx
Mr. James Campbell
Howard W. Dobbins, Esquire
Sarah Hopkins Finley, Esquire
C. F. Hicks, Esquire
Steering Committee Members
0265187,01
- 2 -
OLD CITY HALL
10e~ EAST BROAD 81'., sUn'E 11-20
RICHMOND, VA 23219-1901
(a04) 7ag.ae~ (FAX) 7aa-ooaa
CITY OF ROANOKE
ATI'N: ACCOUNTS PAYABLE
21~ CHURCH AVENUE, SW .RM 456
ROANOKE VA 24011
P. LN. #$4-0S 3 SG, 22
INVOICE
020~299
/' SALESPERSON i DATE OF iNVOICE
~ 7/2/96
'~HIP TO
~,
~. 1996 APeD
,il ~i_ ]I-5 P 3 :>'4
Assessments
,':;CUNT NO. DATE SHIPPED ISHIPPEDVIA
~.JAN'FITY
!COL P P
DESCRIPTION
Amer, Electric Pover Assessments '96
Wit fror~
~lnoe your Jurlecll~tlon will
theee neootletlofle, we hope you will pey
thlB Involoe em your fair shetre of the ooetm.
TERMS '(OUR ORDER NUMBER
UNIT PRICE
AMOUNT
23086.00
Subtotal
TOTAL
23086.00
2~,O~&,O0
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 21, 1999
File #60-414
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34403-071999 amending and reordaining certain
sections of the 1999-2000 Higher Education Authority Fund Appropriations, providing for
appropriation and adjustment of funds, in the amount of $3,763,500.00, in connection with
the revenue estimate for the Roanoke Higher Education Authority. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable John S. Edwards, Chair, Roanoke Higher Education Authority,
P. O. Box 1179, Roanoke, Virginia 24006
Brian VVishneff, Acting Director, Roanoke Higher Education Authority, 2330 Mount
Vernon Road, S. VV., Roanoke, Virginia 24015
James D. Ritchie, Acting City Manager
Deborah J. Moses, Assistant to the City Manager for Special Projects
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34403-071999.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Higher Education Authority Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Higher Education Authority Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
AD~)ropHations
Higher Education Authority $
Higher Education Authority - Operating (1) .........................
Higher Education Authority - Capital Outlay (2) .....................
Revenues
9,215,000
355,000
8,860,000
Higher Education Authority $ 9,215,000
Funding from the Commonwealth (3) .............................. 9,205,000
(020-002-8721-9060) $ 3,601,000
(020-002-8719-2001 )
(020-020-1234-1400)
162,500
3,763,500
1) Construction -
Structures
2) Operating Costs-
Higher Education
Authority
3) State Funding
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
July 19, 1999
The Honorable Mayor David A. Bowers
And Members of Roanoke City Council
Dear Mayor Bowers and Members of Council:
Subject:
Appropriation of Funds and Adjustment of Revenue Estimate for the
Roanoke Higher Education Authority
I. Background
Ao
Virginia General Assembly adopted Chapter 813 of the 1997 Acts of the Assembly
establishing the Roanoke Higher Education Authority for the purpose of expanding
access to higher education and work force training in the Roanoke region by
developing the Roanoke Higher Education Center with such funds as are
appropriated and made available for this purpose.
1998, the General Assembly provided funding in the amount of $5,379,000 for
establishing the Authority and $62,500 in FY98-99 and FY99-00 each for
operations.
C. July 20, 1998, Roanoke City Council authorized the Director of Finance to serve as
the temporary fiscal agent for the Roanoke Higher Education Authority.
De
In 1999, General Assembly provided additional funding in the amount of
$3,{501,000 for the establishment of the Roanoke Higher Education Center and an
additional $100,000 for operations.
I1. Current Situation
A. Funds in the amount of $3,763,500 have been certified by the Commonwealth of
Virginia for establishing the Education Center and for operations.
B. Council action is required to appropriate $3,763,500 so that funds may be
expended.
Page-2
July 19, 1999
Appropriation of Funds and Adjustment
of Revenue Estimate for the
Roanoke Higher Education Authority
III. Recommendation
City Council appropriate $3,763,500 in accounts established by the Director
of Finance for the Roanoke Higher Education Authority capital and development
costs and operating costs, and increase the corresponding revenue estimate.
Respectfully submitted,
Director of Finance
JDG/dm
C:
Senator John S. Edwards, Chairman, Roanoke Higher Education Authority
Brian Wishneff, Acting Director, Roanoke Higher Education Authority
James D. Ritchie, Acting City Manager
William M. Hackworth City Attorney
Deborah J. Moses, Assistant to the City Manager, Special Projects
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W.. Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 26, 1999
File #60-323
Claude Erps, President
Claude Erps Construction, Inc.
P. O. Box 1462
Bluefield, West Virginia 24701
Dear Mr. Erps:
I am enclosing copy of Ordinance No. 34405-071999 accepting the bid of Claude Erps
Construction, Inc., for additions and renovations to the Gainsboro Public Library in the
amount of $152,000.00; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Beverly A. James, City Librarian
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 26, 1999
File #60-323
SANDRA H. EAKIN
Deputy City Clerk
Ronald L. Lucas, President
Lucas Construction Co., Inc.
P. O. Box 13887
Roanoke, Virginia 24038-3887
Gene D. Lucas, President
U. S. Construction of Roanoke, Inc.
8201 Williamson Road, N. VV.
Roanoke, Virginia 24019
Stanley G. Breakell, President
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia 24017-0414
Lawrence D. Johnson, Jr., President
Construction Sen/ices of Roanoke, Inc.
3812 Concord Place, S. E.
Roanoke, Virginia 24018
Gentlemen:
I am enclosing copy of Ordinance No. 34405-071999 accepting the bid of Claude Erps
Construction, Inc., for additions and renovations to the Gainsboro Public Library in the
amount of $152,000.00; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 19, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34405-071999.
AN ORDINANCE accepting the bid of Claude Erps Construction, Inc., for additions and
renovations of the Gainsboro Public Library, upon cert~n terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Claude Erps Construction, Inc., in the total mount of $152,000 for
additions and renovations of the Gainsboro Public Library, as is more particularly set forth in the City
Manager's report dated July 19, 1999, to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF R O,4NOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
Sandra H. Eakin
Deputy City Clerk
File #60-323
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34404-071999 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for transfer of
$43,075.00 from Capital Improvement Reserve to Gainsboro Library, in connection with
a contract with Claude Erps Construction, Inc., for additions and renovations to the
Gainsboro Public Library. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Beverly A. James, City Librarian
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999..
No. 34404-071999.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~3oropriations
Recreation
Gainsboro Library (1) ......................................
Capital Improvement Reserve
Capital Improvement Reserve (2) .............................
1) Appropriated from
General Revenue
2) Buildings and
Structures
(008-052-9626-9003) $ 43,075
(008-052-9575-9173) (43,075)
$ 3,764,098
193,075
$ 2,333,799
597,124
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
July 19, 1999
Council Report No. 99-143
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
~CD '~.tyRitlV~ah inea g~~e r
JDR/LBC/fm
Attachment: Bid Committee Report
C;
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
City Librarian
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
July 19, 1999
Council Report No. 99-143
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
Carroll E. Swa/~, Ch-airr~an
W. Alvin Hudson
Kit B. Kiser
CES/LBC/fm
Attachment: Bid Committee Report
C:
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
City Librarian
July 19, 1999
Council Report No. 99-143
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
Background on the subject in chronological order is as follows:
After proper advertising bids for this proiect were received on June 16, 1999
at 2:00 p.m. by D. Darwin Roupe, Manager, Supply Management.
Five (5) bids were received with Claude Erps Construction, Inc. of Bluefield,
West Virginia submitting the lowest lump sum bid in the amount of $152,000
and 120 consecutive calendar days.
C. Proiect consists of the following:
Remodeling of the present Work Room and the existing Virginia Y. Lee
Room.
Addition of two rooms, additional Work Room Area and a Break Room
with small kitchen and a small storage room. The present Work Room
is extended into the addition. The existing toilet in the original Work
Room is remodeled.
A new Virginia Y. Lee room is added with the original room being
remodeled into two ADA compliant toilets and a new Reading Room.
Total area of the new and remodeled portion of the Library is 1014 square feet.
A new roof system is required over the remodeled area and the addition.
This building is on the National Historic Registry which dictates some specific
requirements of construction.
Fo
Project is being done to provide additional library space and ADA compliant
toilets. It has been requested by the City Librarian.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
Page 2
Current situation is as follows:
The five (5) bids received all complied with the requirements for bidding of the
contract documents.
Bo
Contract document requirements for biddinq have been met and a contract
needs to be awarded.
III.
Issues in order of importance are as follows:
B.
C.
D.
Engineering concerns
Amount of the Iow bid
Funding
Time
IV.
Alternatives in order of feasibility are as follows:
Accept the Iow bid of Claude Erps Construction, Inc. of Bluefield, WVA, in the
amount of $152,000 and 120 consecutive calendar days construction time.
Engineering concerns would be met. The Additions and Renovations of
the Gainsboro Public Library would be constructed in accordance with the
contract documents as prepared by the Office of the City Engineer.
Amount of the Iow bid is acceptable.
3. Funding is as follows:
a. Funding required for this project:
Contract amount
Project contingency
Engineering fees
Reproduction of contract
documents, advertising
and miscellaneous costs
$152,000
15,000
6,000
2,000
75,000
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
Page 3
b. Funding is available as follows:
Funds in project account
Additional funding to complete
the project is available in
Account No. 008-052-9575-9173,
Capital Improvement Reserve,
Buildings and Structures
9135,925
39,075
9175,000
.,
Time of completion is quoted as 120 consecutive calendar days which is
acceptable.
Reject the bid and do not award a contract at this time.
1. Engineer n.q concerns would not be met in a timely manner.
2. Amount of the Iow bid would probably increase if re-bid at a later date.
3. Funding would not be encumbered at this time.
4. Time of completion would be extended.
Recommendation is as follows:
City Council concur in alternative "A" and take the following:
Authorize the Acting City Manager to enter into a contract with Claude Erps
Construction, Inc. of Bluefield, WVA for the Additions and Renovations of the
Gainsboro Public Library in accordance with the contract documents as prepared
by the Office of the City Engineer in the amount of 9152,000 and 120
consecutive calendar days.
Transfer 943,075 from Capital Improvement Reserve Buildings and Structures
Account No. 008-052-9575-9173 to the Gainsboro Library Account No. 008-
052-9626-9003. The project total would then be 9175,000.
C. Reiect the other bids received.
LBC/fm
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
Page 4
Attachment: Bid Tabulation
C~
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
City Librarian
TABULATION OF BIDS
ADDITIONS AND RENOVATIONS
GAINSBORO PUBLIC LIBRARY
15 PATTON AVENUE, N.W.
ROANOKE, VIRGINIA
BID NO. 99-4-31
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on
Wednesday, June 16, 1999, at 2:00 p.m.
BIDDER LUMP SUM NO. DAYS ADDENDUM
Claude Erps Construction,
Inc. $152,000 120 1 & 2
R. L. Lucas Construction,
Inc. d/b/a Lucas
Construction Company $153,200 - 1 & 2
U.S. Construction of
Roanoke, Inc. $154,291 - 1 & 2
Breakell, Inc. $177,000 140 1 & 2
Construction Services of
Roanoke, Inc. $192,000 1 & 2
Estimated Cost: $150,000
Office of the City Engineer
Roanoke, Virginia
July 19, 1999
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 26, 1999
SANDRA H. EAKIN
Deputy City Clerk
File #169-468
Mr. and Mrs. Carl Ford
2815 Edison Street, N. E.
Roanoke, Virginia 24012-4409
Dear Mr. and Mrs. Ford:
I am enclosing copy of Ordinance No. 34385-071999 granting a conditional permit to allow
for the encroachment of a split rail fence and landscaping two feet into the public right-of-
way in front of property located at 2815 Edison Street, N. E., identified as Official Tax No.
3100728. The abovereferenced measure was adopted by the Council of the City of
Roanoke on first reading on Tuesday, July 6, 1999, also adopted by Council on second
reading on Monday, July 19, 1999.
The abovereferenced measure will be in full force and effect at such time as a copy, duly
signed, sealed, and acknowledged by Carl and Merry Ford, has been admitted to record,
at the cost of the Permittee, in the Office of the Clerk of the Circuit Court of the City of
Roanoke and shall remain in effect only so long as a valid, current certificate evidencing
the insurance required in Paragraph 4 of Ordinance No. 34385-071999 is on file in the
Office of the City Clerk.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Glenn A. Asher, Manager, Risk Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Sarah E. Fitton, Engineering Coordinator
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34385-071999.
AN ORDINANCE granting a conditional permit to allow for the encroachment of a
split rail fence and landscaping two feet into the public right-of-way in front of the property
located at 2815 Edison Street, N.E., and bearing Official Tax No. 3100728, upon certain
terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission is hereby granted the current owners, Carl and Merry Ford
("Permittee") and their grantees, assignees, or successors in interest, of the property bearing
Official Tax No. 3100728, otherwise known as 2815 Edison Street, N.E., within the City of
Roanoke, to permit an encroachment of a split rail fence and landscaping two feet into the
public right-of-way of Edison Street, N.E., as more fully described in a report of the Water
Resources Committee dated July 6, 1999.
2. Said license, granted pursuant to § 15.2-2011, Code of Virginia (1950), as
amended, shall be revocable at the pleasure of the Council of the City of Roanoke and
subject to all the limitations contained in the aforesaid § 15.2-2011.
3. It shall be agreed by the Permittee that, in maintaining such encroachment, the
Permittee and their grantees, assignees, or successors in interest shall agree to indemnify and
save harmless the City of Roanoke, its officials, officers and employees from all claims for
injuries or damages to persons or property that may arise by reason of the above-described
encroachment in the public right-of-way.
4. Permittee, their grantors, assigns or successor in interest shall for the duration
of this license maintain on file with the City Clerk's Office evidence of insurance coverage
in the amounts not less than $300,000.00. This insurance requirement may be met by either
homeowner's insurance or commercial general liability insurance. Certificate of insurance
must list the City of Roanoke, its officers, employees, agents and volunteers as additional
insureds. Certificate shall state that insurance may not be canceled or materially altered
without 30 days written advance notice of such cancellation or alteration being provided to
the Director of Utilities and Operations of the City of Roanoke.
5. The City Clerk shall transmit an attested copy of this ordinance to Carl and
Merry Ford, 2815 Edison Street, N.E., Roanoke, Virginia 24012-4409.
6. This ordinance shall be in full force and effect at such time as a copy, duly
signed, sealed, and acknowledged by Carl and Merry Ford, has been admitted to record, at
the cost of the Permittee, in the Office of the Clerk of the Circuit Court of the City of
Roanoke and shall remain in effect only so long as a valid, current certificate evidencing the
Insurance required in Paragraph 4 above is on file in the office of the City Clerk.
ATTEST:
City Clerk.
- day of
ACCEPTED and EXECUTED by the undersigned this
., 19
Carl Ford
Merry Ford
COMMONWEALTH OF VIRGINIA
§ To-Wit:
this
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid
__ day of ,19 , by Carl Ford and Merry Ford.
My Commission expires:
Notary Public
H:\ORD-GEN~OE-FORD-99
July 6, 1999
Report No. 99-347
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Encroachments into Public Right-of-Way
Fence and Landscaping, 2815 Edison Street, N.E.
Official Tax No. 3100728
The attached staff report was considered by the Water Resources Committee
at its regular meeting on June 21, 1999. The Committee recommends that Council
authorize a conditional permit to the property owner at 2815 Edison Street, N.E., to
allow the two-foot encroachment into the right-of-way of Edison Street, N.E., in a form
approved by the City Attorney, in accordance with conditions stated in the attached
report.
Respectfully submitted,
Linda F. Wyatt, Chairperson
Water Resources Committee
L FW: KB K: afm
Attachment
CC;
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
D. D. Daniels, Assistant to City Manager for Community Relations
Glenn A. Asher, Risk Management Officer
Sherman M. Stovall, Acting Budget Administrator
Sarah Fitton, Engineering Coordinator
Carl & Merry Ford, 2815 Edison Street, N.E., Roanoke, VA 24012-4409
Report No. 99-347
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
June 21,1999
TO:
FROM:
SUBJECT:
Ki~embers, )/Vater Resources Committee
~,~ K_~itJ~ ' ~~ector, Utilities and Operations thru
James'D. Ritchie, Acting City Manager
Encroachments into Public Right-of-Way
Fence and Landscaping, 2815 Edison Street, NE
Official Tax No. 3100728
Background in chronological order is as follows:
Permission to maintain existing fences, walls, decks, or various other
structures that encroach into the public right-of-way is a request that property
owners make to the City from time to time.
The property owner at 2815 Edison Street, NF (Carl & Merry Ford) has
requested permission to retain a split rail fence and landscaping in front of
their home. See attached letter.
II.
Current Situation is as follows:
A. Fence encroaches into the right-of-way of Edison Street, NE, approximately
two feet.
Bo
Property owner has requested a conditional permit to allow the fence to
remain.
Members, Water Resources Committee
ENCROACHMENTS IN RIGHT OF WAY
EDISON STREET, NE
June 21, 1999
Page 2
II1.
Issues in Order of importance are:
A. Need
B. Cost to City
C. Liability Insurance
D. Indemnification
IV.
Alternatives in order of feasibility are:
Water Resources Committee recommends that City Council authorize ~
conditional permit to the property owner at 2815 Edison Street, NE, to allow
the two-foot encroachment into the right-of-way of Edison Street, NE, in a
form approved by the City Attorney.
1. Need by applicant to preserve fence and landscaping is met.
2. Cost to City is zero.
Liability insurance shall be provided by property owner as specified
in Attachment A.
Indemnification of City by property owner shall be as specified in
Attachment A.
Water Resources Committee does not recommend that City Council
authorize a conditional permit to the property owner at 2815 Edison Street,
NE, to allow the two-foot encroachment into the right-of-way of Edison
Street, NE, in a form approved by the City Attorney.
1. Need by applicant to preserve fence and landscaping is not met.
2. Cost to City is zero.
3. Liability insurance will not be an issue.
4. Indemnification will not be an issue.
Members, Water Resources Committee
ENCROACHMENTS IN RIGHT OF WAY
EDISON STREET, NE
June 21, 1999
Page 3
Water Resources Committee recommends that City Council authorize a conditional
permit to the property owner at 2815 Edison Street, NE, to allow the two-foot
encroachment into the right-of-way of Edison Street, NE, in a form approved by the
City Attorney, in accordance with Alternative "A".
JDR/KBK/SEF
Attachments
CC:
Acting City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Risk Manager
Acting Budget Administrator
Carl & Merry Ford, 2815 Edison Street, NE, Roanoke, VA 24012-4409
ATTACHMENT A
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
RESIDENTIAL
Owner shall obtain liability insurance coverage with respect to claims arising out of the
encroachment into the right-of-way. The amount of such insurance shall not be less
than $300,000. This insurance requirement may be met by either homeowner's
insurance or commercial general liability insurance.
Owner shall name the City, its officers, agents, employees, and volunteers as
additional insured as its interests may appear on the above policy. Such coverage shall
not be canceled or materially altered except after thirty (30) days prior written notice
of such cancellation or material alteration to the Director of Utilities and Operations of
the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that may
arise by reason of the encroachment over public right-of-way.
KIT B. KISER, DIRECTOR UTILITIES AND OPERATIONS
215 CHURCH AVE. S.W.
ROANOKE, VA., 24011
DEAR MR. KISER,
WE A_RE RESPECTFULLY REQUESTING PERMISSION
TO LEAVE OUR SPLIT RAIL FENCE AND LANDSCA~PING
WHERE IT IS AT THIS TIME. WE ~IZE THAT IT IS
ENCROACHING Ai~PROXIMATELY 2 FT. ON THE CITY
EASEMENT. THIS FENCE HAS BEEN HERE FORk PPROXIMATELY
NINE YEARS.
WE UNDERSTAND IF THE CITY SHOULD EVER PLAN
TO CONSTRUCT A SIDEWALK OR NEED TO REPAIR PIPES
UNDERGROUND, IT IS OUR RESPONSIBILITY TO REMOVE
THE FENCE AS IT IS NOT A PERMANENT FIXTURE.
CARL & MERRY FORD
CARL & MERRY FORD
2815 EDISON ST. N.E.
ROANOKE, VA., 24012-4409
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 26, 1999
File #169-468
Mr. and Mrs. Nicholas F. Taubman
2818 Avenham Avenue, S. VV.
Roanoke, Virginia 24014
Dear Mr. and Mrs. Taubman:
I am enclosing copy of Ordinance No. 34386-071999 granting a revocable license to permit
an encroachment of a decorative brick wall with landscaping approximately four feet into
the public-right-of-way in front of the property located at 2818 Avenham Avenue, S. W.,
identified as Official Tax No. 1062403. The abovereferenced measure was adopted by the
Council of the City of Roanoke on first reading on Tuesday, July 6, 1999, also adopted by
Council on second reading on Monday, July 19, 1999.
The abovereferenced measure will be in full force and effect at such time as a copy, duly
signed, sealed, and acknowledged by Nicholas F. and Eugenia L. Taubman, has been
admitted to record, at the cost of the Licensee, in the Office of the Clerk of the Circuit Court
of the City of Roanoke and shall remain in effect only so long as a valid, current certificate
evidencing the insurance required in Paragraph 4 of Ordinance No. 34386-071999 is on
file in the Office of the City Clerk.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Danny L. Goins, President, The Highlands Group, P. C., 114 Day Avenue, S. VV.,
Suite 300, Roanoke, Virginia 24016
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Mr. and Mrs. Nicholas F. Taubman
July 26, 1999
Page 2
pc:
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Glenn A. Asher, Manager, Risk Management
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Sarah E. Fitton, Engineering Coordinator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34386-071999.
AN ORDINANCE granting a revocable license to permit an encroachment of a
decorative brick wall with landscaping approximately four (4) feet into the public right-of-
way in front of the property located at 2818 Avenham Avenue, S.W., and bearing Official
Tax No. 1062403, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Permission is hereby granted the current owner, Nicholas F. and Eugenia L.
Taubman ("Licensee") and their grantees, assignees, or successors in interest, of the property
bearing Official Tax No. 1062403, otherwise known as 2818 Avenham Avenue, S.W., within
the City of Roanoke, to permit an encroachment of a decorative brick wall with landscaping
approximately four (4) feet into the public right-of-way of Avenham Avenue, S.W., as more
fully described in a report of the Water Resources Committee dated July 6, 1999.
2. Said license, granted pursuant to {}15.2-2010, Code of Virginia (1950), as
amended, shall be revocable at the pleasure of the Council of the City of Roanoke and
subject to all the limitations contained in the aforesaid § 15.2-2010.
3. It shall be agreed by the Licensee that, in constructing and maintaining such
encroachment, the Licensee and their grantees, assignees, or successors in interest shall agree
to indemnify and save harmless the City of Roanoke, its officials, officers and employees
from all claims for injuries or damages to persons or property that may arise by reason of the
above-described encroachment in the public right-of-way.
4. Licensee, their grantors, assigns or successor in interest shall for the duration
of this license maintain on file with the City Clerk's Office evidence of insurance coverage
in the amounts not less than $300,000.00. This insurance requirement may be met by either
homeowner's insurance or commercial general liability insurance. Certificate of insurance
must list the City of Roanoke, its officers, employees, agents and volunteers as additional
insureds. Certificate shall ' state that insurance may not be canceled or materially altered
without 30 days written advance notice of such cancellation or alteration being provided to
the Director of Utilities and Operations of the City of Roanoke.
5. The City Clerk shall transmit an attested copy of this ordinance to Nicholas F.
and Eugenia L. Taubman, 2818 Avenham Avenue, S.W., Roanoke, Virginia 24014.
6. This ordinance shall be in full force and effect at such time as a copy, duly
signed, sealed, and acknowledged by Nicholas F. and Eugenia L. Taubman, has been
admitted to record, at the cost of the Licensee, in the Office of the Clerk of the Circuit Court
of the City of Roanoke and shall remain in effect only so long as a valid, current certificate
evidencing the insurance required in Paragraph 4 above is on file in the office of the City
Clerk.
ATTEST:
City Clerk.
ACCEPTED and
EXECUTED by the
undersigned this
day
of
Nicholas F. Taubman
Eugenia L. Taubman
COMMONWEALTH OF VIRGINIA
§ To-Wit:
The foregoing instrument was acknowledged before me in my jurisdiction aforesaid
this __ day of , 19 , by Nicholas F. Taubman and Eugenia L.
Taubman.
My Commission expires:
Notary Public
H:\ORD-GEI~OE-TAUB
July 6, 1999
Report No. 99-349
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Encroachments into Public Right-of-Way
Proposed Wall and Landscaping, 2818 Avenham Avenue, S.W.
Official Tax No. 1062403
The attached staff report was considered by the Water Resources Committee
at its regular meeting on June 21, 1999. The Committee recommends that Council
authorize a revocable license to the property owners at 2818 Avenham Avenue, S.W.,
to allow the construction of a wall encroaching approximately four feet into the right-
of-way of Avenham Avenue, S.W., in a form approved by the City Attorney, in
accordance with conditions stated in the attached report.
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:KBK:afm
Attachment
CC~
William M. Hackworth, City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
D. D. Daniels, Assistant to City Manager for Community Relations
Glenn A. Asher, Risk Management Officer
Sherman M. Stovall, Acting Budget Administrator
Sarah Fitton, Engineering Coordinator
The Highlands Group, P.C., 114 Day Avenue, S.W., Roanoke, VA 24016
Report No. 99-349
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
June 21,1999
TO:
FROM:
,...~. ~ember.~ Water Resources Committee
Kit~ ' r Director, Utilities and Operations
~ait~ne~, Acting City Manager thru
SUBJECT:
Encroachments into Public Right-of-Way
Proposed Wall and Landscaping, 2818 Avenham Avenue, SW
Official Tax No. 1062403
Background in chronological order is as follows:
Permission to construct fences, walls, decks, or various other structures that
encroach into the public right-of-way is a request that property owners make
to the City from time to time.
The property owners at 2818 Avenham Avenue, SW (Mr. & Mrs. Nicholas F.
Taubman) have requested permission to construct a decorative brick wall
with landscaping in front of their home. See attached letter and plan.
I1.
Current Situation is as follows:
Proposed wall would encroach into the right-of-way of Avenham Avenue,
SW, approximately four feet. The right-of-way of Avenham Avenue is eighty
(80) feet. The standard right-of-way for City streets is fifty (50) feet.
Property owners have requested a revocable license to allow the wall to be
constructed. Wall would be consistent with wall on adjacent property.
Members, Water Resources Committee
ENCROACHMENTS IN RIGHT OF WAY
Avenham Avenue, SW
June 21, 1999
Page 2
II1.
Issues in Order of importance are:
A. Need
B. Cost to City
C. Liability Insurance
D. Indemnification
IV.
Alternatives in order of feasibility are:
Water Resources Committee recommends that City Council authorize a
revocable license to the property owners at 2818 Avenham Avenue, SW, to
allow the construction of a wall encroaching approximately four feet into the
right-of-way of Avenham Avenue, SW, in a form approved by the City
Attorney.
1. Need by applicant to construct wall with landscaping is met.
2. Cost to City is zero.
Liability insurance shall be provided by property owners as specified
in Attachment A.
Indemnification of City by property owners shall be as specified in
Attachment A.
Water Resources Committee does not recommend that City Council
authorize a revocable license to the property owners at 2818 Avenham
Avenue, SW, to allow the construction of a wall encroaching approximately
four feet into the right-of-way of Avenham Avenue, SW, in a form approved
by the City Attorney.
1. Need by applicant to construct wall with landscaping is not met.
2. Cost to City is zero.
Members, Water Resources Committee
ENCROACHMENTS IN RIGHT OF WAY
Avenham Avenue, SW
June 21, 1999
Page 3
3. Liability insurance will not be an issue.
4. Indemnification will not be an issue.
Water Resources Committee recommends that City Council authorize a revocable
license to the property owners at 2818 Avenham Avenue, SW, to allow the
construction of a wall encroaching approximately four feet into the right-of-way of
Avenham Avenue, SW, in a form approved by the City Attorney, in accordance with
Alternative "A".
JDR/KBK/SEF
Attachments
CC:
Acting City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Risk Manager
Acting Budget Administrator
The Highlands Group, P.C., 114 Day Avenue, SW, Roanoke, VA 24016
ATTACHMENT A
INSURANCE REQUIREMENTS
FOR ENCROACHMENTS IN RIGHT-OF-WAY
RESIDENTIAL
Owner shall obtain liability insurance coverage with respect to claims arising out of the
encroachment into the right-of-way. The amount of such insurance shall not be less
than $300,000. This insurance requirement may be met by either homeowner's
insurance or commercial general liability insurance.
Owner shall name the City, its officers, agents, employees, and volunteers as
additional insured as its interests may appear on the above policy. Such coverage shall
not be canceled or materially altered except after thirty (30) days prior written notice
of such cancellation or material alteration to the Director of Utilities and Operations of
the City of Roanoke.
Owner shall indemnify and save harmless the City of Roanoke, its officials, officers
and employees, from all claims for injuries or damages to persons or property that may
arise by reason of the encroachment over public right-of-way.
THE HIGHLANDS GROUP, P.C.
ARCHITECTURE & LAND PLANNING
26May1999
Mr. Kit Kiser
Director of Utilities and Operations
215 Church Ave. SW
Roanoke, VA 24011
Re: Encroachment Permit For Low Wall & Fence at 2818 Avenimm Ave., SW
On behalf of my clients Mr. & Mrs. Nicholas F. Taubmm~ I am pleased to submit this letter of request
for an encroachment p~mfit for the location of a low wall and fence along the from of their property
located at 2818 Avenham Ave., SW.
The description of the wall and fence is as follows:
1). The low wall shall be brick with a precast concrete cap and will vary in height from 16" to 24"
along the existing sidewalk in front of the referenced property. A landscaped area will slope from
the low wall up to the existing front yard elevation and proposed new fence. The low wall will be
similar to the adjacent property at 2810 Avenham Ave., SW.
2).
3).
The proposed new fence shall be 16"x16" brick piers and base with an ornamental metal fence
and gate. The proposed location of the fence will be 9'-0"back from the edge of the existing
sidewalks and will ?croach 4'-0" into the utili~ easemen~ti
A new brick walkway with 3 risers will extend from the fence to the existing sidewalk and will
have a low brick wall 16" in height that steps up with each tread landing.
Please see the enclosed drawings that I have hiEhlighted for your reference.
We have submitted all documents for the requested zoning variance for the 6'-4" height of the fence in
lieu of 4'-0". We are scheduled for the next public hearing on June 8, 1999.
If you have any questions please do not hesitate to call.
The Highlands Group, P.C.
Mr. & M. rs. Nichola* F. Taubman
Ma'. David Helscher, Att~rn~ at Law
Mr. Joe Miller, E.J. Miller Construction Co. Inc.
· 114 DAY AVE., S.W. * SUYFE 300 * ROANOK~ VA 24016 ·
PH. 54~981~544 * FAX 54~981~576
m
0
AVEN~
AVENUE____~
%,..
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #132-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
19, 1999, Council Member Swain requested information with regard to the availability of
building facade grants for downtown businesses.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #132-144
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
19, 1999, Council Member Hudson expressed concern with regard to over grown weeds
in the vicinity of Grandin Road Ext./Electric Road near the Roanoke City Limit sign, and
requested that City staff investigate the matter.
Mary F. , CMC/AAE
City Clerk
MFP:Io
pc.'.
George C. Snead, Jr., Director, Public Safety
John W. Coates, Manager, Parks and Recreation
Barry K. Stacy, Weed Control Coordinator, Parks and Recreation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #53-60-323
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
19, 1999, Vice-Mayor Harris called attention to certain expansion needs of the Virginia
Room located in the Roanoke City Public Library and requested a report on short-term
measures to address certain existing conditions.
Council Member Wyatt addressed the need to renovate the main library facility, and
requested that the matter of identifying funds for a future bond issue be referred to the City
Manager and to 2000-01 Budget Study for discussion.
It was the consensus of Council that the remarks of Vice-Mayor Harris and Council
Member Wyatt would be referred to the Acting City Manager and to 2000-01 Budget Study.
MFP:Io
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Beverly A. James, City Librarian
Sherman M. Stovall, Acting Budget Administrator, Office Of Management and
Budget
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 19th day of July, 1999, SUSAN W. JENNINGS was
appointed as a member of the Roanoke Arts Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 26th day of July,
1999.
City Clerk
Given under our hands and the Seal of the City of Roanoke this nineteenth day of
July nineteen hundred and ninety-nine.
WHEREAS,
the Service Excellence At Work Team (SEA W) is an approachable
team of employees who are committed to helping fellow employees
provide quality customer service; and
WHEREAS,
the Service Excellence At Work Team sponsors an annual Citizen
Appreciation Day thanking Roanoke Valley citizens and the
employees of the City of Roanoke for their support and community
involvement; and
WHE~,
the Roanoke City Polic. e Department, in association with the National
Association of Town Watch (NA TW), sponsors an annual crime, drug,
and violence prevention program for the citizens of Roanoke; and
WHEREAS,
the "16th Annual National Night Out," which will be held on
August 3, 1999, provides an opportunity for Roanoke City to join
forces with thousands of other communities across the counlry in
promoting cooperative, police-community crime prevention efforts;
and
WHE~, the Service Excellence At Work Team will combine with the Roanoke
City Police Department to hold the first annual Citizen Appreciation
Day/National Night Out Kick-Off Event which will focus on police-
community partnerships, neighborhood safety, awareness and
cooperation of all citizens in the Roanoke Valley.
NOlg, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim Saturday, July 31, 1999, throughout this great All-
America City as,
ATTEST: ~~~,
Mary F. Parker
City Clerk
"Citizen Appreciation Day/National Night Out Kick-Off'
David A. Bowers
Mayor
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #70
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
19, 1999, Ms. Berniece Meador, member of the Ridgewood Park Neighborhood League,
addressed Council with regard to the closing of Fire Station No. 12.
Council was advised that it previously requested the City administration to review Fire
~epartment enhancement measures; however, no specific recommendations have been
submitted to date.
Ms. Meador requested that the City address the immediate need for certain improvements
to Fire Station No. 12.
The remarks of Ms. Meador were received and filed.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Ms. Berniece Meador, 370 Koogler Drive, N. W., Roanoke, Virginia 24017
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire-EMS
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 7, 1999
Ms. Berniece Meador
370 Koogler Drive, N .W.
Roanoke, Virginia 24017
Dear Ms. Meador:
Mayor Bowers requested that I write you to express appreciation for attending the City
Council meeting on Tuesday, July 6. We regret that the meeting was quite lengthy and
you and your neighbors were unable to stay for the entire meeting.
I am in receipt of a copy of the petition with regard to the closing of Fire Station No. 12.
If you would like to appear before Council at its next regular meeting on Monday, July 19
at either the 2:00 p.m. or the 7:00 p.m. session to formally present the petition, I will
include your request at the beginning of the City Council agenda. If you would prefer that
I forward a copy of the petition to the Acting City Manager for appropriate response, I will
be pleased to do so.
Please call me at 853-2541 with instructions as to how you would like to handle the matter.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipmem stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
senrices we pay for and expect. If City administrators must eat expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME
ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City admimstrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must bo other costs that could bo cut that would not jeopardize our safe.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is pazamount. We do not
feel tl~t the City can make cuts in these depaxtments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs tha~ could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
them must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provide&
Of the services provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there mus~; be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
:30 7
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now providec[
Of the services provided by the City, Fire and Police protection is paramount We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect, If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the services provided by the City, Fire and Police protection is paramount We do not
feel that the City can make cuts in these departments and still give us, it citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jeopardize our safety.
NAME
ADDRESS
Members of City Council,
We the undersigned feel that the elimination of Station 12 along with the firefighters and
equipment stationed there will adversely affect the level of fire services now provided.
Of the sendces provided by the City, Fire and Police protection is paramount. We do not
feel that the City can make cuts in these departments and still give us, i~citizens, the
services we pay for and expect. If City administrators must cut expenses, then surely,
there must be other costs that could be cut that would not jcopardize our safety.
NAME
ADDRESS
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #2-166
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34409-071999 amending and reordaining certain
sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation
of $51,052.00, in connection with the fee simple conveyance to Serenity Funeral Home,
L.L.C., of a portion of City owned property identified as Official Tax Nos. 2012705,
2012706 and 2012707, located on Gilmer Avenue, N.W. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 19, 1999.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Phillip F. Sparks, Chief, Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34409-071999.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aoorooriations
Capital Improvement Reserve $
Capital Improvement Reserve (1) ..............................
Revenues
Gilmer Avenue Property (2) ................................... $
1) Appropriated from
Third Party
2) Gilmer Avenue
Property Sale
(008-052-9575-9178) $ 51,052
(008-1307) 51,052
2,427,926
691,251
51,052
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
July 19, 1999
Report/~-27
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Sale of city owned property located on Gilmer Ave. Northwest
I. Background:
II.
III.
mo
Serenity Funeral Home, LLC identified a need to expand the facility located at
126 Gilmer Ave. NW. To facilitate the expansion, three pieces of private property
adjacent to the funeral home were purchased.
Neighorbood groups and leaders support the expansion project. Reverend Dwight
Steele of Serenity Funeral Home, LLC has support of the Roanoke Neighborhood
Development Corporation, Historic Gainsboro Preservation District, Inc.
Gainsboro Neighborhood Alliance, Gainsboro Southwest Community
Organization and Reverend Kenneth Wright at First Baptist Church.
Co
The city of Roanoke owns three additional properties adjacent to the Serenity
Fnneral home proposed expansion area (tax map number 2012705, 2012706,
2012707).
Current Situation:
mo
Serenity Funeral Home, LLC would like to purchase the three city properties in
order to complete the Serenity Funeral Home expansion.
Bo
Contract of Sale between the city and Serenity Funeral Home, LLC contains the
following major provisions:
Purchase price is $51,052 for .293 acres, more or less (lots comprise 12,763
square feet, more or less, at $4.00 per square foot)
· Serenity will submit plans to assure compatibility with the neighborhood
· Expansion must be completed within two years or the city has the right to
purchase the property back for the selling price
· Serenity Funeral Home, LLC accepts the property "AS IS"
· Closing is scheduled within 60 days from the execution of the sales contract
Issues:
A. Neighborhood Revitalization
B. Economic Development
Members of City Council
July 19, 1999
Page 2
C. Timing.
IV. Alternatives:
Al.
Authorize the City Manager to execute the contract of sale agreement and other
necessary documents to convey the property to Serenity Funeral Home, LLC.
A2.
Authorize the Director of Finance to appropriate $51,052 from a third party
(Serenity Funeral Home, LLC) to account #008 052 9575 9178 (Capital
Improvement Reserve-Economic Development).
Neighborhood revitalization will be accomplished as this expansion
project fulfills the goals of the Galnsboro Coalition for promotion of
minority business to serve Gainsboro neighborhood as well as the entire
city.
Economic Development program will be advanced by placing the property
into the private sector, thus creating new revenue and retaining jobs within
the city.
3. Timing is critical to allow for the Serenity Funeral Home, LLC expansion.
Do not authorize the City Manager to execute the Contract of Sale agreement and
other necessary documents to convey the property to Serenity Funeral Home,
LLC.
1. Neighborhood revitalization will not occur.
2. Economic Development opportunity will be lost.
3. Timing will not be an issue.
Recommendation:
City Council concur with Altematives to:
Al.
Authorize the City Manager to execute the contract of sale agreement and other
necessary documents to convey the property to Serenity Funeral Home, LLC.
A2.
Authorize the Director of Finance to appropriate $51,052 from a third party
(Serenity Funeral Home, LLC) to account #008 052 9575 9178 Capital
Improvement Reserve-Economic Development.
Members of City Council
July 19, 1999
Page 3
Respectfully submitted,
D. Ritchie
City Manager
C~
Diane Akers, Acting Assistant City Manager
X Parsons, Acting City Attorney
Jim Grisso, Director of Finance
Bob Bengtson, Acting Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Sherman Stovall, Acting Budget Administrator
WELLs
AVENu
0 C
?'."?~.Cr
TRACT '1
~013:
AD Number: 1193000
Publisher's Fee $73.85
CITY OF ROANOKE COUNCIL
215 CHURCH AVE.
ROANOKE, VA 24011
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
7/11/99
FULL RUN - SUNDAY
Witness, this 16th day of July, 1999
(Authorized'g~gn~ur~) ,o -~
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey a portion of City owned property identified by
Official Tax Map No. 2012705, 2012706 and 2012707, located on Gilmer Avenue, N. W.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on Monday, July 19, 1999, commencing
at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. Further information is available from the Office of Economic Development for
the City of Roanoke at (540) 853-2715.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 1 lthday of July , 99
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, July 11, 1999.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:~qOTICE\NS-SE1LEN
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #266
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34413-071999 authorizing the proper City officials
to make a boundary amendment to Roanoke's Enterprise Zone One that will delete certain
areas within Enterprise Zone One and add certain areas not currently in Enterprise Zone
One; to make a boundary amendment to Roanoke's Enterprise Zone Two that will add
certain areas not currently in Enterprise Zone Two; and authorizing the City Manager to
apply to the Virginia Department of Housing and Community Development for approval of
the said boundary amendments and to take such further action as may be necessary to
obtain the said boundary amendments. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, July
19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
Robert K. Bengtson, Acting Director, Public Works
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
James D. Ritchie, Sr.
July 26, 1999
Page 2
pc:
Evelyn S. Lander, Chief, Planning and Community Development
Phillip F. Sparks, Chief, Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 19th day of July, 1999.
No. 34413-071999.
A RESOLUTION authorizing the proper City officials to make a boundary amendment to
Roanoke's Enterprise Zone One that will delete certain areas within Enterprise Zone One and add
certain areas not currently in Enterprise Zone One; to make a boundary amendment to Roanoke's
Enterprise Zone Two that will add certain areas not currently in Enterprise Zone Two; and
authorizing the City Manager to apply to the Virginia Department of Housing and Community
Development for approval of the said boundary amendments and to take such further action as may
be necessary to obtain the said boundary amendments.
WHEREAS, there are certain areas currently located within Roanoke's Enterprise Zone One
that can be removed from Enterprise Zone One and added to Roanoke's Enterprise Zone Two so that
additional areas that are contiguous to Enterprise Zone One that are not currently a part of Enterprise
Zone One can be added to Enterprise Zone One and benefit from the designation of those additional
areas as part of Enterprise Zone One; and
WHEREAS, there are additional areas within the City of Roanoke which areas are eligible
for designation as part of an Enterprise Zone and which may be able to benefit by being designated
as part of Roanoke's Enterprise Zone Two, including the areas to be removed from Enterprise Zone
One mentioned above, all as more fully set forth in the report to this Council dated July 19, 1999;
and
WHEREAS, the Virginia Enterprise Zone Act of 1982, as amended, authorizes the
amendment of an existing Enterprise Zone, thereby making qualified business finns which locate
or expand within such amended Zone eligible for significant Enterprise Zone benefits as referred to
in the above report; and
WHEREAS, the deletion and addition of certain areas of the City as part of Roanoke's
Enterprise Zones One and Two as set forth above has a potential to stimulate significant private
sector investment within the City in areas where such business and industrial growth could result in
much needed growth and reVitalization; and
WHEREAS, this Council, acting in its capacity as the governing body of the City of
Roanoke, has held a Public Hearing on the proposed boundary amendments, at which Public Hearing
citizens and parties in interest were afforded an opportunity to be heard on the proposed boundary
amendments to Enterprise Zones One and Two.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke is hereby applying for an amendment to Roanoke's Enterprise
Zone One, which amendment will delete certain areas within Enterprise Zone One and add additional
areas which are cun'ently outside Enterprise Zone One. The City is also applying for an amendment
to Roanoke's Enterprise Zone Two, which amendment will add certain areas which are currently
outside Enterprise Zone Two. These boundary amendments are more fully shown on the maps
attached to the report to this Council dated July 19, 1999, and more fully described in that report.
2. The City Manager or the Assistant City Manager is hereby authorized to apply, on
behalf of the City, to the Virginia Department of Housing and Community Development for
boundary amendments to Roanoke's existing Enterprise Zone One and Enterprise Zone Two
2
pursuant to the applicable provisions of the Virginia Enterprise Zone Act of 1982, as amended,
which boundary amendments will delete certain areas currently in Roanoke's Enterprise Zone One
and will add to Enterprise Zone One certain areas not currently in Roanoke's Enterprise Zone One,
and which will add to Enterprise Zone Two certain areas not currently in Roanoke's Enterprise Zone
Two, all as more fully set forth in the above mentioned report.
3. Council hereby certifies that it held a held a Public Hearing as required by the
Virginia Enterprise Zone Program Regulations and further that the property and business owners in
the affected areas being deleted or eliminated by the boundary amendment were notified.
4. The City Manager and the Assistant City Manager is authorized to submit to the
Virginia Department of Housing and Community Development all information necessary for the
application for the boundary amendments to Roanoke's Enterprise Zones One and Two for the
Department's review and consideration and to take such further action as may be necessary to meet
other program requirements or to establish the boundary amendments as set forth above. The City
Clerk is authorized to execute and attest any documents that may be necessary or required for the
application or for the provision of such information.
5. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
3
H: ~RES~R- ENTER-BO UNDARY-AMEND
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #266
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34412-071999 amending Resolution No. 26877,
adopted by City Council on February 6, 1984, waiving building permit fees or allowing
refunds for such fees for qualified business firms within the Roanoke Urban Enterprise
Zone (now called Enterprise Zone One) to also include qualified business firms located
within Roanoke's Enterprise Zone Two; amending Ordinance No. 33019-070196, adopted
by City Council on July 1, 1996, to provide that the certain local incentives approved,
adopted, and established by that Ordinance for the area designated as Enterprise Zone
Two in the City of Roanoke shall also apply to the City's Enterprise Zone One as of the
date of this Ordinance; providing for an effective date; and authorizing the City Manager
to apply to the Virginia Department of Housing and Community Development for approval
of the above amendments and to take such further action as may be necessary to obtain
said amendments. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, July 19, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr.
July 26, 1999
Page 2
pc:
Robert K. Bengtson, Acting Director, Public Works
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Evelyn S. Lander, Chief, Planning and Community Development
Phillip F. Sparks, Chief, Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34412-071999.
AN ORDINANCE amending Resolution No. 26877, adopted by City Council on February
6, 1984, waiving building permit fees or allowing refunds for such fees for qualified business firms
within the Roanoke Urban Enterprise Zone (now called Enterprise Zone One) to also include
qualified business firms located within Roanoke's Enterprise Zone Two; amending Ordinance No.
33019-070196, adopted by City Council on July 1, 1996, to provide that the certain local incentives
approved, adopted, and established by that Ordinance for the area designated as Enterprise Zone Two
in the City of Roanoke shall also apply to the City's Enterprise Zone One as of the date of this
Ordinance; providing for an effective date; authorizing the City Manager to apply to the Virginia
Department of Housing and Community Development (DHCD) for approval of the above
amendments and to take such further action as may be necessary to obtain those amendments; and
providing for an emergency.
WHEREAS, on February 6, 1984, City Council adopted Resolution No. 26877 providing for
a waiver of building permit fees or a refund of such fees for qualified business firms within
Roanoke's Urban Enterprise Zone, now called Enterprise Zone One; and
WHEREAS, on July 1, 1996, City Council adopted Ordinance No. 33019-070196 approving,
adopting, and establishing certain local incentives for the area designated as Enterprise Zone Two
in the City of Roanoke; and
WHEREAS, City Council wishes to have the above local incentives be the same for both
Enterprise Zones and that the effective date for incorporating the local incentives where they were
not previously available will be July 19, 1999, subject to approval by the DHCD, and said incentives
will not be retroactively applied or granted; and
WHEREAS, this Council, acting in its capacity as the governing body of the City of
Roanoke, has held a Public Hearing on the above amendments regarding local incentives, at which
Public Heating citizens and parties in interest were afforded an opportunity to be heard on the said
local incentives amendments.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Resolution No. 26877, adopted by City Council on February 6, 1984, is hereby
amended to provide that the waiver of building permit fees and/or a refund of such fees for qualified
business firms shall include not only those business firms located within the Roanoke Urban
Enterprise Zone, now called Enterprise Zone One, but shall, as of July 19, 1999, also include those
qualified business firms located within Enterprise Zone Two, including the 581/Hershberger
Subzone of Zone Two, subject to approval by the DHCD.
2. Ordinance No. 33019-070196, adopted by City Council on July 1, 1996, is hereby
amended to provide that the certain local incentives approved, adopted, and established by that
Ordinance for the area designated as Enterprise Zone Two in the City of Roanoke, including the
581/Hershberger Subzone of Zone Two, shall also apply to the area designated as the City's
Enterprise Zone One, formerly known as the Roanoke Urban Enterprise Zone, subject to approval
by the DHCD. Provided, however, that such local incentives shall only be effective in Enterprise
Zone One from, on and after July 19, 1999, and subject to the limitations on those local incentives
set forth in the said Ordinance or any subsequently adopted Resolutions or Ordinances.
3. The intent of Council is that the local incentives available in Enterprise Zone One and
Enterprise Zone Two shall be the same for both Enterprise Zones, including the 581/Hershberger
Subzone of Enterprise Zone Two, subject to approval by the DHCD, from July 19, 1999, forward
until the said local incentives expire or are otherwise changed or amended. Provided, however, that
no such local incentives being added to an Enterprise Zone shall be retroactively applied within the
Enterprise Zone to which they were added, all as more fully set forth in the report to this Council
dated July 19, 1999.
4. As amended, Resolution No. 26877, adopted on February 6, 1984, and Ordinance No.
33019-070196, adopted July 1, 1996, are hereby AFFIRMED and remain in full force and effect.
5. Upon approval of the local incentive amendments as set forth above, Chapter 32,
Article II, Division 5A, of the Code of the City of Roanoke (1979), as amended, Exemption of
Certain Rehabilitated or Renovated Commercial or Industrial Real Property_ Located in Enterprise
Zone Two, will be amended to include Enterprise Zone One in that City Code division.
6. Council hereby certifies that it held a Public Hearing as required by the Virginia
Enterprise Zone Program Regulations.
7. The City Manager or Assistant City Manager is authorized to submit to the Virginia
Department of Housing and Community Development all information necessary for the approval of
the above amendments regarding local incentives, and to take such further action as may be
necessary to meet other program requirements or to establish the local incentives as set forth above.
The City Clerk is authorized to execute and attest any documents that may be necessary or required
for the purposes set forth above.
8. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H: \O RD-G ENXO- AMEND-F..NTER.P RJZE-ZONB 3
Honorable Mayor and Members of Roanoke City Council
Roanoke, VA
Dear Mayor Bowers and Council Members:
Subject: Amendments to Enterprise Zones One and Two
~Tuly 19, 1999
Report No. 99-32
Background:
A. The City of Roanoke's Enterprise Zone Proqrom is successful in promoting economic
development. Since 1985, 87 companies (56 new companies and 31 existing
companies) have been certified for stat~ enterprise zone tax credits and grants.
B. The City of Roanoke has two Enterprise Zones and o 5ubzone,. Enterprise Zone One,
established in 1984, encompasses 1,884.3 acres and includes such areas as
downtown, the commercial corridors along Shenandoah Ave., Melrose Ave., Hollins
Road North, Eleventh Street NW, Ninth Street SE, and the Blue Ridge Industrial
Park. Enterprise Zone Two and the §81/Hershberger Subzone, established in 1996
and 1998 respectively, encompass 1077.2 total acres. Zone Two and the 581
Hershberger Subzone include Roanoke's Centre for Industry and Technology,
Statesman Industrial Pork, portions of Hollins Rood North and the west side of
Interstate 581 across from the Roanoke Regional Airport. Maps of both Enterprise
Zones are attached (Exhibit l-B). These maps are intended as vicinity maps. Larger
maps which show more detail and tax map numbers are available in the Office of
Economic Development.
C. Both Enterprise Zones offer the same state incentive¢ aimed at stimulating
investment in economically challenged areas. These incentives include state tax
credits and grants for job creation and/or for new construction or renovation of
commercial structures.
D. Both Enterprise Zones DO NOT offer the same local incentives. Zone One includes
a refund of the city building permit fee. Zone Two includes the following incentives
for businesses: rebates for water, fire, and sewer hookups fees and comprehensive
site plan review fees, architectural advisory assistance, a real property tax
exemption on real property substantially rehabilitated or renovated for commercial
or industrial use, and job training grants. Zone Two also offers the following
incentives for neighborhood revitalization: GED and neighborhood minigrants, water
and sewer line extensions, sewer hookups, street lights, and rehabilitation of Iow to
moderate housing units. A description of the local incentives for both Enterprise
Zones is attached (Exhibit l-D).
Both Enterprise Zones have less acreaqe than the maximum allowed, which is 1906
acres each for the city of Roanoke. Enterprise Zone One could include an additional
21.7 acres and Enterprise Zone Two could include an additional 828.8 acres.
Honorable Mayor and Members of City Council
~Tuly 19, 1999
Page 2 of 6
All acreage in each of Roanoke's Enterprise Zones must be contiguous. The
legislation does provide for one noncontiguous area, which is the 581/Hershberger
5ubzone approved by the Virginia Department of Housing and Community
Development on October 20, 1998.
IT.
Current $itua,ion:
Office of Economic Development has identified a need to add 111.37 acres to
Enterprise Zone One. This area includes Ninth Street SE, the Roanoke Industrial
Center and Kerns Ave, which includes the business incubator, the New Century
Venture Center. Maps of these areas are attached (Exhibit 2-A}.
In order to add this acreage to Enterprise Zone One. and maintain contiguous
boundaries, 11P.79 acres around the Hollins Road North area needs to be removed
from Enterprise Zone One and added to Enterprise Zone Two. A map of this area is
attached (Exhibit ;>-B).
Office of Economic Development has identified a need to add §6 acres to
Enterprise Zone Two. On April 5, 1999, City Council passed Ordinance #34224-
040§99 providing for acquisition of the Oppenheimer property for economic
development purposes. This property is adjacent to Roanoke's Center for Tndustry
and Technology. This §6 acres plus the 112.79 around the Hollins Road North area
comprise a total of 168.79 acres are proposed to be added to Enterprise Zone Two.
Maps of these areas are attached (Exhibit P-C).
City council recognized a difference in the local incentives offered in both
Enterprise Zones and has requested that the local incentives be the same for both
zones.
Virginia Enterprise Zone Program regulation.~ require at least one public hearing on
the requested amendment prior to its submission to the Virginia Department of
Housing and Community Development for approval by the State. The public hearing
is scheduled for ~Tuly 19, 1999, at 7:00 p.m before City Council.
Virqinia Enterprise Zone Program regulation~ also require that all property and
business owners whose property is proposed to be removed from Enterprise Zone
boundaries receive written notification two weeks prior to the public hearing. A
copy of the written notification sent to qll such property and business owners is
attached (Exhibit 2-F).
Funding of $40,000 was included in the FY 1998-1999 Capital Maintenance
Equipment Replacement Program (CMERP) Program already approved, but not
appropriated from CMERP for the Enterprise Zone Program.
Honorable Mayor and Members of City Council
~Tuly 19, 1999
Page 3 of 6
Fundincj of $15,§00 has been reserved from Community Development Block Grant
(CDBG) monies for the Enterprise Zone Program.
Funding of :[86,277 currently exists in the Enterprise Zone budget (Account # 008-
052-9630).
III.
~$$ues
A.
B.
C.
E.
Establishing equitable local incentives
Economic Development
Neighborhood Revitalization
Program Funding
Timing
IV.
AIternatives
A. Adopt appropriate measures to do the following:
Al. Establish the same local incentives in Enterprise Zones One and Two as set
forth in the February 6, 1984, resolution #26877, and the July 1, 1996,
ordinances #33019-070196 and #33018-070196. A copy of these
documents is attached (Exhibit 4A-A1).
AP. Amend Chapter 37, Article II, Division §A of the Code of the City of
Roanoke (1979), as amended (sections 32-101.1 et seq), ~Cxempt/on of
Certain Rehabilitated or Renovated Commercial or £ndustrial Rea/Property
Located in Enterpr/se Zone Two, to have Enterprise Zone One included in
that City Code division.
A3. Appropriate :[40,000 from the F~I 1998-99 CMERP Program already
approved, but not appropriated to the Capital Projects Enterprise Zone
Account (#008-0§7-9630). This funding is needed to continue the
Enterprise Zone local incentives already in place and to fund the expansion
of the local incentives in both Enterprise Zones.
A4. Authorize the City Manager to file an application for a boundary and
incentive amendment with the Virginia Department of Housing and
Community Development for these purposes as long as there are no issues
raised at the public hearing which would require further consideration.
A§. Authorize the City Manager to take such further action, and provide and
execute such additional documents, as may be necessary to establish the
Honorable Mayor and Members of City Council
~Tuly 19, 1999
Page 4 of 6
local incentives in, and amendments to, Enterprise Zones One and Two os
set forth in this report.
bo Not
BI.
Establishinq equitable local incentives will be achieved as both Enterprise
Zones will be treated equally and the local incentives will be easier to
explain to the public and administer.
Economic bevelopment will be enhanced through new job creation and
investment, as more developable j~roperties become eligible for the
Enterprise Zone tax credits.
Neiqhborhood I~evitalization will be enhanced by providing citizens with
opportunities to improve personal skills, to rehabilitate homes and to
revitalize neighborhoods.
Proqram Funding has been identified for the first year. All local incentives
are subject to the availability of funds.
Timing is critical for businesses planning to add jobs or rehabilitate
properties in either Enterprise Zone and for residents wishing to improve
personal skills or work toward rehabilitating homes or revitalizing
neighborhoods.
adopt appropriate measures to do the following:
Establish the same local incentives in Enterprise Zones One and Two as set
forth in the February 6, :I984, r~olution #26877, and the ~Tuly i,
ordinances #33019-070196 and #33018-070~96.
Amend Chapter 32, Article II, Division 5A of the Code of the City of
I~oanoke (1979), as amended (sections 32-~0:t.! et seq), E~remption
Certain Rehabilitated or Renovated Commerc/a/ or -~ndustrial Rea/Property
Located in Enterprise Zone Two, to have Enterprise Zone One included in
that City Code division.
Appropriate $40,000 from CMEI~P to the Capital Projects Enterprise Zone
Account (~308-052-9630). This funding is needed to continue the
Enterprise Zone local incentives already in place and to fund the expansion
of the local incentives in both Enterprise Zones.
Authorize the City Manaqer to file an application for a boundary and
incentive amendment with the Virginia bepartment of Housing and
Community bevelopment for these purposes as long as there are no issues
raised at the public hearing which would require further consideration.
Honorable Mayor and Members of City Council
~Tuly 19, 1999
Page 5 of 6
Authorize the City Manager to take such further action, and provide and
execute such additional documents, as may be necessary to establish the
local incentives in, and amendments to, Enterprise Zones One and Two as
set forth in this report.
Establishinq equitable local incentive~ would not be achieved.
Economic Development would suffer from lack of new job creation and
investment, for those businesses not able to access the Enterprise Zone
tax credits.
Neiqhborhood Revitalization would be negatively impacted in that citizens
from Enterprise Zone One would not be able to access these programs to
improve personal skills, to rehabilitate homes, or to revitalize
neighborhoods.
Program Funding already identified would be lost from the CMERP and
CDBG budgets.
Timing would be affected in that'the city would lose new jobs and
investment and residents will not be able to access these programs to
update skills, rehabilitate homes or revitalize neighborhoods.
Va
Recommendation:
Tt is recommended that City Council concur with Alternative A to do the following:
Al. Establish the same local incentives in Enterprise Zones One and Two as set
forth in the February 6, 1984, resolution #26877, and the ,Tuly 1, 1996,
ordinances #33019-070196 and #33018-070196.
A2. Amend Chapter 32, Article ]~I, Division DA of the Code of the City of
Roanoke (z979), as amended (sections 32-10:1.1 et seq), Exerapt/on o£
Certain Rehabilitated or Renovated Comraercia/ or -rndustrial Rea/Property
Located in Enterprise Zone Two, ,o hove Enterprise Zone One included in
that City Code division.
A3. Appropriate $40,000 from the 1998-99 CMERP Program already approved,
but not appropriated to the Capital Projects Enterprise Zone Account
(#008-052-9630). This funding is needed to continue the Enterprise Zone
local incentives already in place and to fund the expansion of the local
incentives in both Enterprise Zones.
A4. Authorize the City Manager to file an application for a boundary and
incentive amendment with the Virginia Department of Housing and
Honorable Mayor and Members of City Council
~Tuly 19, 1999
Page 6 of 6
A§.
Community bevelopment for these purposes as long as there are no issues
raised at the public hearing which would require further consideration.
Authorize the City Manager to take such further action, and provide and
execute such additional documents, as may be necessary to establish the
local incentives in, and amendments to, Enterprise Zones One and Two as
set forth in this report.
If
attachments
cc: Diane Akers, Acting Assistant City Manager
Bob Bengtson, Acting Director of Public Works
Will Claytor, Director of Real Estate Valuation
,Tim ~risso, Director of Finance
William M. Hackworth, City Attorney
Sherman Holland, Commissioner of the Revenue
Kit Kiser, Director of Utilities & Operations
Evie Lander, Chief of Community Planning
Mary Parker, City Clerk
Phil Sparks, Chief of Economic Development
Sherman Stovall, Acting Budget Administrator
Respectfully submitted,
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
July 26, 1999
File #266
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34411-071999 amending and reordaining certain
sections of the 1999-2000 Capital Projects Funds Appropriations, providing for
appropriation of $40,000.00, in order to continue the Enterprise Zone local incentives
already in place and to fund expansion of the local incentives in both Enterprise Zones.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 19, 1999.
/f~ ~ .~/ ~&i~,.,~_.Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
Robert K. Bengtson, Acting Director, Public Works
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Evelyn S. Lander, Chief, Planning and Community Development
Phillip F. Sparks, Chief, Economic Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 19th day of July, 1999.
No. 34411-071999.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General and Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General and Capital Projects Funds Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental $ 61,585,838
Transfers to Other Funds (1) ................................. 61,332,136
Fund Balance
Reserved for CMERP - City (2) ............................... $ 501,846
Capital Proiects Fund
Appropriations
General Government
Enterprise Zone (3) ........................................
1) Transfer to Capital
Projects Fund (001-004-9310-9508) $ 40,000
2) Reserved for
CMERP - City (001-3323) (40,000)
3) Appropriated from
General Revenue (008-052-9630-9003) 40,000
$ 22,493,836
196,050
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
EXHIBIT 1-D
Virginia Enterprise Zone Program
Local Programs Description
City of Roanoke Enterprise Zone One
Background
Enterprise Zone One was established in January 1984. Businesses locating within the
boundaries of Enterprise Zone One may qualify for state and local incentives. State incentives
are based on businesses creating jobs and investing in real property. A description of the state
incentives and the qualifying criteria is available from the City of Roanoke Office of Economic
Development. Local incentives for businesses locating in Enterprise Zone One are described
below.
Incentives for Businesses
Enterprise Zone One, (map attached) encompassing 1,906 acres and centered along the main
east-west tracks of Norfolk and Western Railroad, is in effect for 20 years from January 1, 1984,
to December 31, 2003. Businesses locating within the Enterprise Zone One boundaries may be
eligible for the following local incentive.
Refund of Building Permit Fee
Business owners can obtain a building permit refund from the city of Roanoke after qualifying for
at least one of the state enterprise zone credits. To receive a refund, business owners should
submit to the Enterprise Zone Administrator within 12 months of obtaining the building permit:
1) A copy of the enterprise zone qualifying form provided by the Virginia Department of
Housing and Community Development;,
2) The original receipt for the building permit; and,
3) ^ copy of the permanent certificate of occupancy.
Additional Information
This overview of the City of Roanoke Enterprise Zone Program is intended to provide basic
information. Prior to major financial commitments, please contact:
Lisa J. Fain
Enterprise Zone Administrator/Economic Development Specialist
City of Roanoke Office of Economic Development
Room 357, Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Phone: (540) 853-2717 Fax: (540) 853-1213 Email: Ifain@ci.roanoke.va.us
EXHIBIT 1-D
Virginia Enterprise Zone Program
Local Programs Description
City of Roanoke Enterprise Zone Two and the 581/Hershberger Subzone
Background
Enterprise Zone Two was established in January 1996. In October 1998, the city of Roanoke
received state approval for adding 49.7 acres to the existing 1,027.5 acres in Enterprise Zone
Two. This additional acreage is identified as the 581/Hershberger Subzone. Enterprise Zone
Two and the 581/Hershberger Subzone encompass 1,077.2 acres (map attached).
Businesses locating within the boundaries of either the 581/Hershberger Subzone or Enterprise
Zone Two may qualify for state and local incentives. State incentives are based on businesses
creating jobs and investing in real property. A description of the state incentives and the
qualifying criteria is available from the City of Roanoke Office of Economic Development. Local
incentives for businesses and residents, which were adopted by Roanoke City Council in July
1996 to spur economic growth and revitalization in the area, are described below.
Implementation and Monitoring
These programs will be delivered through partnerships between the city of Roanoke and other
organizations. The City of Roanoke Office of Economic Development and the Virginia
Department of Housing and Community Development will compile and review data annually for
a five-year period, ending June 30, 2001. These local incentives will be available from July 1,
1996, through June 30, 2001. Roanoke City Council will conduct an extensive review of the
effectiveness of the local incentives at the end of the five-year period.
Incentives for Businesses
Enterprise Zone Two and the 581/Hershberger Subzone include the East Gate residential area,
parts of Hollins Road North, Roanoke Centre for Industry and Technology, Statesman Industrial
Park, and the west side of Interstate 81 across from the Roanoke Regional Airport. Businesses
locating within these boundaries may be eligible for the following local incentives.
New Construction
City rebates up to 100% of water, fire, and sewer hookup fees, after documentation of a
permanent certificate of occupancy, for businesses undertaking new building construction of
at least $250,000.
The following limitations apply to the rebates of water, fire, and sewer hookup fees:
Amount Invested
$1,000,000 or more
$900,000- $999 999.99
$800,000- $899 999.99
$700,000- $799
$600,000- $699
$500,000- $599
$400,000- $499
$300,000- $399
$250,000- $299 999.99
$0- $249,999.99
999.99
999.99
999.99
999.99
999.99
City Rebates
100%
9O%
80%
7O%
60%
50%
4O%
3O%
2O%
0%
EXHIBIT 1-D
Rebate of development fees (building permit and comprehensive development plan review)
for businesses of up to 100% for new construction investment of $1,000,000 or more to be
refunded after documentation of a permanent certificate of occupancy is provided. The
following limitations apply:
Amountlnvested
$5,000,000- or more'
$1,000,000-$4,999,999.99
$0- $999,999.99
City Rebates
100%
5O%
O%
Architectural advisory assistance for new construction will be provided by the city of
Roanoke's staff architect on architectural requirements for prospective development projects,
options on ADA, and fire and building codes.
Rehabilitation of Existinq Structures Tax Exemption
A real estate tax exemption is available to businesses for increasing by $50,000 or more,
through substantial rehabilitation or renovation, the assessed value of an existing commercial or
industrial building, which is 15 or more years of age. The amount of the exemption from real
property taxation shall be an amount equal to the difference in the appraised value of the
structure immediately before rehabilitation or renovation and immediately after rehabilitation or
renovation as determined by the Director of Real Estate Valuation. This amount only, on a fixed
basis, shall constitute the exemption, notwithstanding subsequent assessment or
reassessment. New construction of additional square'footage will not qualify toward the tax
exemption, as the purpose of the incentive is to encourage renovation of existing structures.
The exemption remains with the building, not with the owner of the building, for a period of five
years, and begins on July 1 of the year following completion of the rehabilitation or renovation
and approval of the application for exemption. The maximum tax abatement for any individual
building over the five-year period is $75,000. A $50.00 application fee will be required. The
type of substantial rehabilitation or renovation improvements considered as increasing the
assessed value is limited to those made to the actual qualifying structure. Other improvements,
fees, or costs will not be considered. See Code of the City of Roanoke, (1979), as amended,
sections 32-101.1 et seq. Contact the Commissioner of the Revenue at (540) 853-2523.
Job Training Grants
Job training grants are available of up to $1,000 per newly created, permanent, full-time position
for Enterprise Zone Two or 581/Hershberger Subzone residents and up to $500 per newly
created, permanent, full-time position for city residents living outside these areas. Businesses
must create at least 10 permanent, full-time positions and invest at least $250,000 in real
property and/or machinery and equipment, within the same calendar year, to be eligible for the
grants. Only newly created, permanent, full-time positions will be considered for the one-time
grant. Grants will be awarded with documentation of creation of the tenth position and the
minimum investment. A business creating 10 permanent, full-time positions would receive one
grant, 11 positions two grants, 12 positions three grants, etc. The maximum amount in the
program is $25,000. Should approved applications for grants exceed the $25,000 maximum,
grants will be prorated, based on the total grants approved for that particular year. Seasonal,
temporary, leased or contract labor positions, or positions created when a job function is shifted
from an existing location in the Commonwealth to a business firm located within Enterprise
Zone Two or the 581/Hershberger Subzone, shall not qualify as permanent, full-time positions.
Companies qualifying for state job grants are not eligible for the local, one-time job training
grants. Contact Lisa Fain at (540) 853-2717 or Ifain@ci.roanoke.va.us.
EXHIBIT 1-D
Incentives for Residents
Residents living within Census Tract 6, Block Groups 1, 2, or 8 or Census Tract 23, Block Group
9 (maps attached) may be eligible to benefit from the following training programs and
neighborhood revitalization efforts.
GED Trainin,q Grants
Mini-grants, for enrollment fees, books or testing, for residents wishing to take GED
classes or enroll in other high school graduation programs, will be available based on
the financial need of the recipient. Residents must be eligible to receive Community
Development Block Grants (CDBG) or Home funds in order to participate. The
maximum grant will be $50 per recipient.
Although marketing for the following two training incentives will be targeted toward
residents of Census Tract 6, Block Groups 1, 2, and 8, and Census Tract 23, Block
Group 9, these training incentives are available to the general public.
Business development seminars at no cost on topics such as: business plans, financing
packages, cash flow analysis, and entrepreneurial training. The Neighborhood
Partnership and Office of Economic Development will target zone residents through a
joint marketing program.
Personal development seminars at no cost on topics such as: dressing for success, job
interviews, speech, and personal hygiene. The Neighborhood Partnership and Office of
Economic Development will target zone residents through a joint marketing program.
Nei,qhborhood Revitalization
City payment of water and sewer line extensions to certain properties. The maximum
amount to be spent on water and sewer line extensions is $50,000.
City payment of sewer hookups for certain properties. The maximum amount in the
program is $5,800.
City will add street lights and construct sidewalks and curbs, up to 2,200 linear feet,
based on feasibility and need.
Rehabilitation of Iow to moderate housing units, which are over 25 years old with
assessments less than $40,000, including kitchen and central heating installations.
Funding is provided through the Community Development Block Grant program.
Mini-grants are available for neighborhood organizations wishing to promote civic pride.
The maximum grant per neighborhood organization is $500 per fiscal year.
Additional Information
This overview of the City of Roanoke Enterprise Zone Program is intended to provide basic
information. Pdor to major financial commitments, please contact:
Lisa J. Fain
Enterprise Zone Administrator/Economic Development Specialist
City of Roanoke Office of Economic Development
Room 357, Municipal Building
215 Church Avenue, SW
Roanoke, Virginia 24011
Phone: (540) 853-2717 Fax: (540) 853-1213 Email: Ifain@ci.roanoke.va.us
NINTH STRE T S.E.,
~THE ROANOKE'/~= ~~
INDUSTRIAL CENTER 111.37 Ac.
EXHIBIT 2-A
EXHIBIT 2-B '
HOLLINS ROAD 112.79 Ac.
ii
I
Ii
III
ill
EXHIBIT 2-F
Office of Economic Development
Lisa J. Fain
Enterprise Zone Administrator
July 1, 1999
Enterprise Zone Program
Property/Business Owner of Property
Located in City of Roanoke, VA
Dear Property/Business Owner:
The City of Roanoke Office of Economic Development is proposing an Enterprise
Zone One boundary amendment. The amendment will add the properties listed on the
attached sheet to the Enterprise Zone One.
The proposed amendment to Enterprise Zone One also requests that the
addition of the local incentives available in Enterprise Zone Two be added to Enterprise
Zone One and vice versa. This will also include an amendment to Chapter 32, Article II,
Division 5A of the Code of the City of Roanoke (1979), as amended ({}32-101.1 et seq)
Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real
Property Located in Enterprise Zone Two, to have Enterprise Zone One included in that
City Code division.
City of Roanoke Real Estate Valuation records indicate your ownership of one or
more of the properties or businesses on this list. Virginia Enterprise Zone state
regulations require the City of Roanoke to notify all property and business owners
whose property is affected when a boundary amendment occurs. These records
indicate that your property, shown on the attached list, will become a part of Enterprise
Zone One making certain state and local incentives available to you. A map of the
boundary amendment and a description of the state and local incentives are available
for review in the Office of Economic Development at 215 Church Avenue, S.W., Room
357, Roanoke, Virginia.
You are being notified that a public hearing regarding the proposed Enterprise
Zone One boundary amendment is scheduled for Monday, July 19, 1999, at 7:00 PM in
the City Council Chambers, Fourth Floor, Municipal Building located at 215 Church Ave.
SW, Roanoke, VA 24011. Should you have any questions regarding this notice, please
contact Lisa Fain, Enterprise Zone Administrator, at 540-853-2717.
Sincerely,
James . Ritchie
Acting City Manager
If
attachments
215 Church Avenue, S.W., Room 357, Roanoke, Virginia 24011 (540) 853-2717 Fax: (540) 853-1213
emaih Ifain,~ci roanoke.va.us Home Page: www.ci.roanoke.va.us/depts/econdevl/programs/vazone html
EXHIBIT 2-F
Office of Economic Development
Lisa J. Fain
Enterprise Zone Administrator
Property/Business Owner of Property
Located in City of Roanoke, VA
July 1, 1999
Enterprise Zone Program
Dear Property/Business Owner:
The City of Roanoke Office of Economic Development is proposing Enterprise
Zone One and Two boundary amendments. The amendments will remove the
properties listed on the attached sheet from the Enterprise Zone One boundaries and
add them to Enterprise Zone Two. State tax credits are exactly the same in both zones.
The proposed amendment to Enterprise Zone One also requests that the
addition of the local incentives available in Enterprise Zone Two be added to Enterprise
Zone One and vice versa. This will also include an amendment to Chapter 32, Article II,
Division 5A of the Code of the City of Roanoke (1979), as amended (§32-101.1 et seq),
Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real
Property Located in Enterprise Zone Two, to have Enterprise Zone One included in that
City Code division.
City of Roanoke Real Estate Valuation records indicate your ownership of one or
more of the properties or businesses on this list. Virginia Enterprise Zone state
regulations require the City of Roanoke to notify all property and business owners
whose property is affected when a boundary amendment occurs. These records
indicate that your property, shown on the attached list, will be affected by these
amendments in two ways: 1) your property would become part of Enterprise Zone Two
but would remain eligible for the same state incentives as Enterprise Zone One, and 2)
your property would become eligible for the local incentives currently offered in
Enterprise Zone Two. Maps of the boundary amendments and a description of the state
and local incentives are available for review in the Office of Economic Development at
215 Church Avenue, S.W., Room 357, Roanoke, Virginia.
You are being notified that a public hearing regarding the proposed Enterprise
Zone One and Two boundary amendments is scheduled for Monday, July 19, 1999, at
7:00 PM in the City Council Chambers, Fourth Floor, Municipal Building located at 215
Church Ave. SW, Roanoke, VA 24011. Should you have any questions regarding this
notice, please contact Lisa Fain, Enterprise Zone Administrator, at 540-853-2717.
Sincerely,
James D. Ritchie
Acting City Manager
If
attachment
215 Church Avenue, S.W., Room 357, Roanoke, Virginia 24011 (540) 853-2717 Fox: (540) 853~ 1213
email: Ifain,~ci.roanoke.va.us Home Page: www.ci.roanoke.va.us/depts/econdevl/programs/vazone.html
EXHIBIT 4A-A1
(1 of 12)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of February, 1984.
No. 26877.
A RESOLUTION waiving building permit fees for qualified businesses
located within the Roanoke Urban Enterprise Zone and allowing a refund
of such fees for firms which are subsequently determined to be
qualified business firms.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. No building permit fee shall be charged to any business firm
designated as a qualified business firm in accordance with Chapter 22,
of Title 59.1 of the Code of Virginia (1950), as amended, for activi-
ties undertaken in the Roanoke Urban Enterprise Zone.
2. Any business firm which becomes designated as a qualified
business firm after obtaining a building permit and paying the
requisite fee therefor for activities undertaken in the Roanoke Urban
Enterprise Zone may, within twelve months of paying such fee, apply
for a refund of such fee, which refund shall be paid by the City.
ATTEST: ~
City Clerk.
EXHIBIT 4A-A1
¢ou ¢n. crr¥ (20 f 12)
The 1st day of July, 1996.
No. 33019-070196.
AN ORDINANCE approving, adopting, and establishing certain local incentives for the area
designated as Enterprise Zone Two in the City of Roanoke; providing for an effective date; and
providing for an emergency.
WHEREAS, in November 1995, the Governor of Virginia designated as Roanoke's second
Enterprise Zone an area of 1,020 ~ located in the City of Roanoke as shown on a map of
Enterprise Zone Two that was attached to the City's Enterprise Zone application, a copy of which
is on file in the Office of the City Clerk, said Enterprise Zone to become effective lanua~ 1, 1996;
WHEREAS, the City of Roanoke wishes to make certain local incentives available to the
Enterprise Zone Two area, all as more fully set forth and described in a report of the City Manager
to thii(~ouncil dated .fuly 1, 199~.
BE IT ORDAINED by the Council of the City of Roanoke as foilow~:
1. The City of Roanok, hereby approves and adopt~ the local incentives for the area
designated as ~ Zone Two located in the City of Roanok~ and as more fully set forth in the
report of the Ci~ Man~ to ~ Council dated 1uly 1, 1996, which report and incentives are
2. 'l~te City ~ ia hereby authorized on behalf of the City to adopt and promulgate
~ ~ and re~_d _nt~o~ and take such a~tion~ as may b~ re~ollably nece~lM"y axtd consistent with
this ordinance to implement such local incentives for the period of July !, 1996, through June 30,
2001, at which time these local incentives shall end, unless otherwise modified by this Council.
3. The def~-,~itions set forthin §59.1-271 of the Code of V'u'ginia (1950), as amended, as
they now exist or may hereaiter be enacted shall apply to this ordinance. Also, the term "Enterprise
EXHIBIT 4A-A1
(3 of 12)
Zone Two" shall refer to the area designated by the Governor of Virginia in November 1998,
effective as of~lanuaty 1, 1996, as Enterprise Zone Two located in the City of Roanoke and as shown
on a map attaclied to the City's Enterprise Zone application, a copy of which is on file in the Office
of the City Clerk.
4. Any business firm undertaking new building consuucfion within Enterprise Zone Two
shall be entitled to a rebate of up to 100'4 of water, ~ and sewer hookup fees based on appropriate
and approved documentation of the amount of new building construction investment of $250,000 or
more undertaken by such business fu~n within Enterprise Zone Two. All water, fire, and sewer
hookup fees shall initially be paid in full by the business ruin. Upon completion of the new building
construction work and upon proper documentation of the issuance of a permanent certitic~e of
occupancy for the new buildin& the business fu~n may then apply for a rebate under this local
incentive. Upon the City's approval of the application, the business firm will receive a rebate from
the City of the following percen~e of water, fire, and sewer hookup fees the business firm
previousb] paid (without interest) for said new building construction:
Amount invested
$1,000,000 or mom
900,000 - 999,999.99
700,000- 799,999.99
25O, OOO - 299,999.99
0 - 249,999.99
Percent City Rebatea
100%
9O%
8O%
7O%
6O%
5O%
4O%
3O%
20%
O%
EXHIBIT 4A-A1
(4 of 12)
This local incentive shall be ~vailable only for water, fire, and sewer hookup fees paid between the
period of~'uly 1, 1996, through lune 30, 2001, at which time the this local incentive will end. The
City Manager shall establish appropriate rules and regulations necessary to implement this local
incentive.
5. Any business ~'m undenakin$ new Ixgldin~ construction within Enterprise Zone Two
shall be entitled to a rebate of'up to 100% of'building permit and comprehensive development plan
review tees paid based on appropriate and approved documentation of'the amount of'new building
con,stmction investment of $1,000,000 or more undertaken by such business firm within Enterprise
Zone Two. All building permit and comprehensive development plan review fees shall initially be
paid in full by the business firm. Upon completion of the new building construction work and upon
proper do~mentalion of the issuance of s permanent certificate of'occupancy for the new building,
the business inn may then apply for · rebate under this local incentive. Upon the City's approval of'
the application, the business firm will receive n rebate from the City of'the foilowin~ percentage of
building permit and comprehensive development plan review fees the business firm previously paid
(without interest) for-said new building construction:
Amount Invested Percent City Rebates
$5,000,000 or mom 100%
1',000,000 - 4,999,999.99 50%
O- 999,9~9.99 0%
This local inmmiv~ shall b~ awilabla only ~or building permit and comprehensive development plan
revie~ fi~s paid between tim period of,~uly 1, 1996, through .lun~ 30,. 2001, at which time this local
incentive will end. Tim City Manager shall establish appropfiata rules and regulations necessary to
implement this local incen~.
6. ~ob training grants will be provided to business firms within the City of Roanoke
Enterprise Zone Two subject to tha following conditions and restrictions:
Ao
EXHIBIT 4A-A1
(5 of 12)
Only permanent full-time positions as defined in {}59.1-280. l COde` oF Vi~=ginia
(1950), as amended, that are newly created will be considered for a job
training grant.
A business firm may only receive this grant one time.
In order to be eligible for the job training grant, business firms within
Enterprise Zone Two must accomplish the following two requirements within
the same twelve (12) month period of tim,: (1) create at least ten permanent
full-tim, positions; and (2) invest at least $250,000 in real property and/or
machinery and equipment.
A business firm shall only be allowed to request a job training grant(s) under
this local incentive program for the calendar year it becomes eligible for this
grant program as set forth in this ordinance. A business firm requesting a job
training grant shall file an application with the City Manager in accordance
with the rules and regulations established by the City Manager for this local
incentive, but in no event shall any application be filed more than five months
aRer the end of the calendar year for which the grant is requested.
The job training grants will be awarded to business firms within Enterprise
Zone Two upon proper application and documentation of the creation of at
least ten permanent full-time positions and the investment amount set forth
above ~vithin · one year period of time. The number of grants to which a
business .':..,, may be entitled will be determined by the number of permanent
ftdl-tinm positio~ created within the appropriate one year period of time with
the business firm entitled to one grant upon creation of the tenth position and
one additional gram for the creation of each subsequent position. By way of
example only, for busir--,~a firms making the required investment and creating
EXHIBIT 4A-A'
(6 of 12)
at least ten permanent full-time positions within the one year period of'time,
the business firm would receive one grant, for eleven positions two grants,
for twelve positions three grants, etc.
The amount of' each job training grant will be based on the specific position
created within the one year period of'time with the amount of'up to $1,000
allocated for each newly created permanent fifil-time position for a person
who is · resident of' and who meets the qualifications to register to vote in
Enterprise Zone Two and up to S$00 per full-time position for a person who.
is not · resident of Enterprise Zone Two.
The maximum amount per riscal year that the City of' Roanoke will
appropriate for this local incentive program is $25,000. Should approved
applications R~r grants exceed the $25,000 maximum, Ipants will be prorated
based on the total grants approved for that particular year.
Seasonal, tenqxsra~, leased, or contract labor positions, or positions created
when · job flmction is shifted fi'om an existing location within the
Commonwealth of V'u~inia to · business firm located within Enterprise Zone
Two, shall not qualLry for newly created permanent fidl-time positions.
Business finns eligible for state job grants are not eligible for this local
ineetai~ of· one time local job training grant. Also, aRer · business firm has
applied for and received a job training grant(s) under this local incentive, it
shall no long~ be eligible for any fiu'ther job training grants under this local
incentive program.
The job training ~rants provided by this local incentive are available only for
the period of'July 1, 1996, through June 30, 2001, at which time this local
incentive will end.
EXHIBIT 4A-A1
(7 of 12)
K. The City Manager shall establish appropriate rules and regulations necessary
to implement this local incentive.
7. In order to advance the public health, safety, and welfare, and to improve property
values, the City Manager may authorize payment for water and sewer line extensions to certain
properties located in census tract 6.98, block ~'oups 1, 2, and 8, which properties may need water
and sewer service. The maximum amount the City will appropriate for water and sewer line
extensions for this local incentive is $50,000 per fiscal year and no more than a total of $250,000 over
a five year pesiod. The period of'availability for this local incentive is July 1, 1996, through June 30,
2001, at which time this local incentive will end. The City Manager shall establish appropriate rules
and regulations necessary to implement this local incentive.
8. lV~ni ~rams will be made available for City residents who live within census tract 6.98,
block groups 1,2, and 8 so those residenu may receive a maximum ~rant of' $50 per recipient for
taking GED classes or enrolling in other high school gr~_ ~_,~__,~ion programs with such grants to be paid
to the school or organization for enrollment tees, books, or testin& Only those persons who are
eligible for Community Development Block Grant or HOME fimds will be eligible to participate in
this local incentive. The maximmn amount the City will appropriate for this local incentive will be
a total of $'/:50 per fiscal year dining the paiod of'availability, which period will be fi.om July 1, 1996,
through ~'une 30, 2001, at whidt time this local incentive will end. A total of'not more than $3,750
will be made available for this local incentive program for the five year period or' availability of this
progmn. 'l'ne (:~ ~ shall establish appropriate rules and regulations necessary to implement
Ss local incenav~
9. Nei~ ~ wishing to promote civic pride within census track 6.9S
and block ~'oups 1, 2, and 8 may be eligible for mini grants. The maximum 8rant per neighborhood
organization will be $500 per fiscal year. The maximum amount the City will appropriate for this
local incentive is $1,000 per fiscal year, and no more than a total of $$,000 over a five year period.
EXHIBIT 4A-A1
(8 of 12)
The pe~od of availability for this local incentive will be July 1, 1996, through June 30, 2001, at which
time this local incentive will end. The City Manager shah establish appropriate rules and regulations
necessary to implement this local ~centive.
10. In order to advance the public health, safety, and welfare, and to improve'property
values, the City Manaser may authorize the payment of sewer hookups for certain properties in
census track 6.98, block Ipoups 1, 2, and 8. The maximum amount the City will appropriate for
sewer hookups for this local incentive program is $5,800 per tisc, al year and no more than a total of
$29,000 over a f~ve year perkxl. Thepsriod of availability for this local incentive will be July 1, 1996,
to Sune 30, 2001, at which time this local incentive will end. The City Manager shall establish
appropriate rules and regulations necessary to implement this local incentive.
11. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist and this ordinance shall be in full force and effect as of July 1, 1996.
ATTEST:
City Clerk.
EXHIBIT 4A-A1
(9 of 12)
IN Tt~ COUNCIL OF THE CITY OF ROANOKE, VIP. GIN~
The 1st day of July, 1996.
No. 33018-070196.
AN ORDINANCE amending and reordainin$ Article II, Real Estate Taxes Generally, of
Chapter 32, T~efion. of the Code of the City of Roanoke (1979), as amended, by adding a new
Division SA, Exemotion of Certain Rehabilitated or Renovated Commercial or Industrial Real
PronerW Located in Entemrise Zone Two. to provide for a certain real esuste tax exemption for
substantial rehabilitation or renovation of existing commercial or industrial buildings ~t least 15 or
more years old and located within Enterprise Zone Two under certain terms and conditions; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Code of the City of Roanoke (1979), as amended, is hereby amended and
reordained by the addition of the following new Division SA, of Article H, Chapter 32:
Division $ A. Exemmion of Certain Rehabilitated or Renovated Commercial or Industfiel Real
Pmnertv Located in Enterprise Zone Two
§32-101.1. ~
The C0emdssim~ ofthe Revenue shall, upon application made and within the limits
hereinMl~ provided, order exemption of real property tax on real property
sub~lm~ rMmbillt~zd or renovated for commercial or indumial use ~d located
within the area ~ Zone Two, as such area is shown on a map of Enterprise
Zone Two which is on file in the Office of'the City Clerk.
§32.101.2.
Rules and Renulations for Administration for Division.
The Commissioner, with the advice and comment of the city manager, director of
finance, and director of real estate valuation, shall adoW and promulgate such roles
EXHIBIT 4A-A1
(10 of 12)
and regulations not inconsistent with the provisions of this division as are deemed
necessary for the effective administration of this division.
§32-101.3. Eligibility of Commercial or Industrial Real Prope~_.
In order to qualify for the exemption ~rom real property taxation for real
property substantially rehabilitated or renovated for commercial or industrial
use within Enterprise Zone Two, a structure shall meet all of the following
criteria:
0)
Be no less than 15 years of ase and located within Enterprise Zone
Two;
(2)
Be rehabilitated or renovated so as to increase the assessed value of
the structure by at least $$0,000 or more;
O)
Be designed for and suitable for commercial or industrial use after
completion of such rehabilitation or renovation;
The structure has not received an exemption under Division :5,
Exemption of Certain Rehabilitated Real Property, of this chapter, and
(s)
The rehabilitation or renovation must be completed within one year
alter the date of the 611.S of the application for exemption.
The types of substantial rehabilitation or renovation improvements that will be
considered as increasing the usessed value are limited to those made to the actual
Cltmltfld~ structure only. Other improvements, fees, or costs will not be considered.
(c)
Any new additions to the qualifying structure or any additional square footage
over the prerehabilitation or prerenovntion square footage will not be
considered as increasing the assessed value of the qualifTing structure or
eligible for or considered for the tax exemption since the purpose of this
inmmtive is to encourage rehabilitation or renovation of existing structures.
§3Z-101.4. ,inmunt of Exemotion.
The amount of exemption f~om real property taxation provided for by this division
shall be an amount equal to the difference in the appraised value of the qualifying
structure immediately before rehabilitation or renovation and immediately after
rehabilitation or renovation as determined by the director of real estate valuation.
This amount only, on a fixed basis, shall constitute the exemption, notwithstanding
subsequent assessment or reassessment. The exemption resulting ~rom substantial
EXHIBIT 4A-A1
(11 of 12)
rehabilitation or renovation of a qualifying structure shall commence on July 1st of the
tax year followin~ completion of the rehabilitation or renovation and approval of the
application and shall mn with the real estate for a period of five years from the date
of commencement of the exemption as set forth herein. Only one exemption under
this division amy be applicable to any qualifyin$ structure durin$ the life of the
qualifying structure. Furthermore, any qualifTin$ structure which obtains an
exemption under this division shall not be entitled to obtain an exemption under
Division 5, Exemption of Certain Rehabilitated Real Property, of this chapter. The
maximum total amount of tax abatement for any qualifTin$ structure over the five year
period shall not exceed a total of $75,000. Should the amount of tax abatement
exceed the total of $75,000 before the expiration of the five year period, the
exemption shall end when the tax abatement reaches the $75,000 figure and real
property taxes will be due on the increased assessed value previously exempted.
§32-101.5. A0_~lication.
Application for exemption of substantial rehabilitated or renovated real
property from taxation under this division shall be Zed by the owner of such
property with the Commissioner of tim Revenue prior to commencement of
any rehabilitation or renovation work for which exemption is sought. Each
appik ion for such exemption shall be accompanied by a processing fee in the
amount of $50.00. No property shall be eligible for such exemption unless all
appropriate building permits have been acquired and the director of real estate
valuation hu verified that the rehabilitation or renovation indicated on the
application hu been completed. Furthermore no property shall be eligible for
such.exemption ifth~ director of real estate valuation has been denied access
to the entire premis~, either before or aRer tim rehabilitation or renovation
work for which tim exemption has been sought, for purposes of determining
whether tim required rehabilitation or renovation has been completed and for
~ tim lxoge~. The application for this exemption must be Zed with
th~ ~ of tim Revenue during the period of July 1, 1996, through
June 30, 2001, in order to be eligible for this exemption.
TlmlnmlEm ofpmof shall be on the applicant to show that the structure for
~ tim e~c~mption has been fded complies with ali tim eiiiz~ility criteria
Emahislmd by this division. The Commissioner of tbe Revenue amy require
dc~wmmm7 ixoofofdi~3~ility ~ in such c~se~ docnJment~on ~ui~facto~
to tim Commissioner shall be presented by the applicant.
EXHIBIT 4A-A1
(12 of 12)
§32-101.6. ~
Nothing in this division shall be construed as to permit the Commissioner of the
Revenue to list upon the land book any reduced value due to the exeraption provided
by this division.
§32-101.7. ~.
The exemption provided in this division shall not apply when any existing structure
is demolished or razed and a replacement structure is constructed.
§32-101.8. False Statements.
The making of any false statement in any application, affidavit, or other information
supplied ~ the purpose ofelil~'bility determination under this division shall constitute
a Class 2 misdemeanor.
2. In order to provide for the usual daily operation of th8 municipal government, an
emergency is deemed to exist and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
AD Number: 1188737
Publisher's Fee $367.14
ROANOKE CITY CLERKS OFFICE
215 CHURCH AVE.
ROANOKE, VA 24011
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative
of the Roanoke Times, which corporation is publisher
of The Roanoke Times, a daily newspaper published in
Roanoke, in the State of Virginia, do certify that the
annexed notice was published in said newspapers on
the following dates:
7/4/99
FULL RUN - SUNDAY
7/11/99
FULL RUN - SUNDAY
Witness, this 16th day of July, 1999
(Authorized S~"i'gn~ttur~) -
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the requirements of the Virginia Enterprise Zone Act, §59.1-270 et seq.,
Code of Virginia (1950), as amended, the City of Roanoke proposes to make an application to
the Virginia Department of Housing and Community Development to amend the boundaries of
Enterprise Zones One and Two. Roanoke City Council' will hold a public hearing on July 19,
1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, in Council Chambers,
Fourth Floor, Municipal Building, 215 Church Avenue, SW, Roanoke, VA, with respect to the
proposed boundary amendments of Enterprise Zones One and Two. The amendment to
Enterprise Zone One proposes the addition of approximately 111.37 acres (located in portions
of Census Tract (CT) 14 - Block Groups (BGs) 3 and 4 and CT 18 - BG 2) and the removal of
approximately 112.79 acres (located in portions of CT 6 - BGs i and 5 and CT 5 - BGs 3 and
4). The amendment to Enterprise Zone Two proposes the addition of 168.79 acres which
includes approximately 112.79 acres (located in portions of CT 6 - BGs I and 5 and CT 5 - BGs
3 and 4) which were removed from Enterprise Zone One and approximately 56 acres (located in
a portion of CT 6 - BG 8). The amendments propose to make the local incentives offered in
both zones the same which will include adding Enterprise Zone Two local incentives to
Enterprise Zone One and vice versa. A copy of the maps, a list of the tax map numbers
describing the proposed boundaries of both zones, and the local incentives currently offered in
both zones are available for public inspection in the Office of Economic Development, Room
357, Municipal Building, 215 Church Avenue, SW, Roanoke, VA. The amendment to Enterprise
Zone One will also include an amendment to Chapter 32, Article II, Division 5A of the Code of
the city of Roanoke (1979), as amended (Section 32-101.1 et seq) Exemption of Certain
Rehabilitated or Renovated Commercial or Industrial Real Property Located in Enterprise Zone
Two, to have Enterprise Zone One included in that City Code division. All parties in interest and
citizens may appear on the above date and be heard upon the matter.
Given under my hand this 4th day of July , 1999.
Mary F. Parker, City Clerk
Note to Publisher: Please publish twice in The Roanoke Times,
once on Sunday, July 4, 1999, and once on Sunday, July 11, 1999.
Send Publisher's Affidavit and Bill to:
July 1, 1999
Property/Business Owner of Property
Located in City of Roanoke, VA
Dear Property/Business Owner:
The City of Roanoke Office of Economic Development is proposing Enterprise
Zone One and Two boundary amendments. The amendments will remove the
properties listed on the attached sheet from the Enterprise Zone One boundaries and
add them to Enterprise Zone Two. State tax credits are exactly the same in both zones.
The proposed amendment to Enterprise Zone One also requests that the
addition of the local incentives available in Enterprise Zone Two be added to Enterprise
Zone One and vice versa. This will also include an amendment to Chapter 32, Article II,
Division 5A of the Code of the City of Roanoke (1979), as amended (§32-101.1 et seq),
Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real
Property Located in Enterprise Zone Two, to have Enterprise Zone One included in that
City Code division.
City of Roanoke Real Estate Valuation records indicate your ownership of one or
more of the properties or businesses on this list. Virginia Enterprise Zone state
regulations require the City of Roanoke to notify all property and business owners
whose property is affected when a boundary amendment occurs. These records
indicate that your property, shown on the attached list, will be affected by these
amendments in two ways: 1) your property would become part of Enterprise Zone Two
but would remain eligible for the same state incentives as Enterprise Zone One, and 2)
your property would become eligible for the local incentives currently offered in
Enterprise Zone Two. Maps of the boundary amendments and a description of the state
and local incentives are available for review in the Office of Economic Development at
215 Church Avenue, S.W., Room 357, Roanoke, Virginia.
You are being notified that a public hearing regarding the proposed Enterprise
Zone One and Two boundary amendments is scheduled for Monday, July 19, 1999, at
7:00 PM in the City Council Chambers, Fourth Floor, Municipal Building located at 215
Church Ave. SW, Roanoke, VA 24011. Should you have any questions regarding this
notice, please contact Lisa Fain, Enterprise Zone Administrator, at 540-853-2717.
Sincerely,
If
attachment
James D. Ritchie
Acting City Manager
July 1, 1999
Property/Business Owner of Property
Located in City of Roanoke, VA
Dear Property/Business Owner:
The City of Roanoke Office of Economic Development is proposing an Enterprise
Zone One boundary amendment. The amendment will add the properties listed on the
attached sheet to the Enterprise Zone One.
The proposed amendment to Enterprise Zone One also requests that the
addition of the local incentives available in Enterprise Zone Two be added to Enterprise
Zone One and vice versa. This will also include an amendment to Chapter 32, Article II,
Division 5A of the Code of the City of Roanoke (1979), as amended (§32-101.1 et seq)
Exemption of Certain Rehabilitated or Renovated Commercial or Industrial Real
Property Located in Enterprise Zone Two, to have Enterprise Zone One included in that
City Code division.
City of Roanoke Real Estate Valuation records indicate your ownership of one or
more of the properties or businesses on this list. Virginia Enterprise Zone state
regulations require the City of Roanoke to notify all property and business owners
whose property is affected when a boundary amendment occurs. These records
indicate that your property, shown on the attached list, will become a part of Enterprise
Zone One making certain state and local incentives available to you. A map of the
boundary amendment and a description of the state and local incentives are available
for review in the Office of Economic Development at 215 Church Avenue, S.W., Room
357, Roanoke, Virginia.
You are being notified that a public hearing regarding the proposed Enterprise
Zone One boundary amendment is scheduled for Monday, July 19, 1999, at 7:00 PM in
the City Council Chambers, Fourth Floor, Municipal Building located at 215 Church Ave.
SW, Roanoke, VA 24011. Should you have any questions regarding this notice, please
contact Lisa Fain, Enterprise Zone Administrator, at 540-853-2717.
Sincerely,
If
attachments
James D. Ritchie
Acting City Manager
Remarks of Mr. Robert Gravely at Council Meetinq held on Monday,
July 19, 1999
Mayor Bowers, I would like to put my first request in to the
citizens of Roanoke. The reason being my Lord God Savior Jesus
Christ wants to make a scriptural inquisition about these matters
pertaining to the City of Roanoke and which City Council will not
hear, you will not take heed to His warning or His Word. So in
doing so, I ask the citizens to give, allow me the time, permission
to bring this, because it's going to take longer than five minutes,
like it took them longer than five minutes to mess up this City.
So I ask them to let God have that opportunity to bring forth this
inquisition about these matters about the City of Roanoke. Right
here you can not get no water. The reason being they are blocking
the water, according to God's Words, scriptural weakness in high
places. A devout man have no formal Godliness but denying the
power thereof. In other words God wants to make a move on behalf
of the citizens of Roanoke, He is going to intervene. In this
intervention, He is going to show Himself. We are going to meet
Him in the clouds. Out there in that water, Mayor David Bowers,
there are a 144 golden crosses that surrounds one which you can not
see, and I am standing on. I am no more than the ground that you
are now standing on. My life from the Book of James is no more
than a vapor. In other words that that is speaking to you now is
that of the Holy Ghost. Just as sure as I came before you with the
Word of God and brought you a warning before, and told you within
three days you would be dead, sure enough you did not take heed to
it. Spiritually you are dead. Just as sure as I am standing here,
He can speak to me. Just as dead as you are spiritually, you will
set up and be dead naturally. In other words, Mayor, I have all
power with me within the Word of God. There are six elements to
bring forth a new day in the Body of Christ. From Genesis to
Revelation, earth, wind, fire, water, gas and the most important of
all is time. You don't have the time. God fuels time, His own
time and in place in His Word and in His people. There are three
places to find Him at, that is in that water that He is standing in
out there, in His Word as He stands in that water, and in His
people. In this scriptural inquisition about these matters, when
God finishes revealing Himself through here, His Word is a two-edge
sword. This cockpit that you are standing in, just like those
seven red stripes on that flag, that is the blood (order?), that is
the way ! am addressed. Those six white ......... is ........ from
the bottom up. The six o'clock hour as He bring me up in here
before your face, you will find out as He bring you up through the
rock and the mortar clay, as sure as I am standing there talking
to, talking to you, you are on your way to Hell. There is only one
way out, one way only, that's through repentance unto God, not unto
man, unto God. That's for each and every one of you, and the
baptism in His Name. In other words, from His Word, you have seen
Me, you have seen the Father. I am no more than a (gradual?)
standing, you can not get through by me. This land will not be
destroyed by fire, but He will release His wrath upon this land.
In other words, your work going to falter, all these fine buildings
that you all going to put up here, if you think that storm last
night was something, there is one to come that is greater than
that, because there is one to follow me who is greater than I. The
one before me shall be the one who shall come after me. These are
the last days. There are three reasons why we are having trouble
in this nation like we have. World religions, world government and
the foolishness. I am not to worry about those out there running
around killing and selling drugs and stuff, they done took it in
their own hands. My problem is to find world religions and world
foolishness to the outer darkness. Anything outside of this here
is in darkness. You are scripturally and morally blind. The City
is messed up because of this scripture decay. You have ....... this
City go unnoticed for years. You have not taken down, the people's
needs are not being met. The workforce is being hired to work and
under paid at the same time, not considering the racism that's
going on within the City. Mr. Swain, you said the system worked,
the system has not did nothing but ........ to defeat the people's
purpose over ....... It worked. You have to (fire?) them like I
said in the Word. Thou shall not steal, one of the commands. Thou
shall not bear false witness against thy neighbors
Mayor: .... Robert, you've got about another minute and a half
Mr. Gravely: If I should call forth this city of charity and bring
forth on that two for one, I guarantee you God would prove Himself
right, you would be stealing. 1Thessalonians 4 and 6, He say any
man who defraud his brother in any way, He would have vengeance
upon him, that goes for you all. Obey ye the law of the land, that
goes not only for those that are there, it goes for everyone of us,
that goes for everyone, nobody is going to get by that. Everybody
keeps trying to get by God, no one is going to get by Him. God is
going to release His, you all keep ...... these storms keep popping
up, He is going to release His wrath. Earthquakes are on the way,
sure as it tells you in the Book of Mark, like in the days of
Lebanon. You see that First Union Tower you all put up down there,
it shall fall, block by block, sure as I am telling you this it is
going to happen, and death don't bother me none.
Mayor: Ail right Robert, thank you for coming and sharing that
message with us this evening.