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HomeMy WebLinkAboutCouncil Actions 07-06-99HARRIS 34364 ROANOKE CITY CO UNCIL REGULAR SESSION July 6, 1999 12:15p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL 1. Call to Order--Roll Call. (Council Member Wyatt was absent). Joint meeting of Roanoke City Council and the Roanoke Redevelopment and Housing Authority Board of Commissioners. Recess and reconvene at 12:20 p.m., in the Social Services Conference Room, Room 306, Municipal North. ROANOKE CITY CO UNCIL ROANOKE REDEVELOPMENT AND HO USING AUTHORITY July 6, 1999 12:20p. m. SOCIAL SER VICES CONFERENCE ROOM ROOM 306, MUNICIPAL NOR TH Ae Be Ce 0 AGENDA WELCOME: Mayor David A. Bowers INVOCATION AND LUNCH ROLL CALL: Roanoke Redevelopment and Housing Authority OPENING REMARKS: Mayor David A. Bowers Chairman Willis M. Anderson 2 Update on Roanoke Redevelopment and Housing Authority Chairperson Anderson. programs. F. COMMENTS: Members of Roanoke City Council Commissioners of the Roanoke Redevelopment and Housing Authority At 1:20 p.m., the meeting of Roanoke City Council was declared in recess until 2:00 p.m., in the City Council Chamber. The meeting of the Roanoke Redevelopment and Housing Authority Board of Commissioners was declared in recess. 3 ROANOKE CITY CO UNCIL REGULAR SESSION July 6, 1999 2:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-- Roll Call. (Council Member Wyatt was absent). The Invocation was delivered by The Reverend Kenneth Patrick, Pastor, Huntington Court United Methodist Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. 4 NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, July 8, 1999, at 7:00 p.m., and Saturday, July 10, 1999, at 4:00 p.m. ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541. 1999 STATE OF THE CITY ADDRESS. THE HONORABLE DAVID A. BOWERS, MAYOR. The four recommendations contained in the 1999 State of the City Address were referred to the Acting City Manager and to 2000-01 Budget Study. File #525 PRESENTATIONS: David K. Lisk, Executive Director, Roanoke Sister Cities, Inc., presented a briefing with regard to a recent visit by a delegation which was led by Mayor Bowers to St. Lo, France, one of Roanoke's seven Sister Cities. File #327 5 2. CONSENT AGENDA C-1 C-2 C-3 (Approved 6-0) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor David A. Bowers requesting a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request to convene in Closed File #132 Meeting. A report of the Acting City Manager recommending that a public heating be scheduled for Monday, July 19, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, to receive input on the conveyance of real estate identified as Official Tax Nos. 2012705, 2012706 and 2012707, being property located at the comer of Gilmer Avenue and Gainsboro Road, N. W., which is proposed to be sold for economic development purposes. RECOMMENDED ACTION: Concur in recommendation to schedule a public File #2-450 hearing for Monday, July 19, 1999, at 7:00 p.m. A communication from Ramey A. Bower tendering his resignation as a member of the City of Roanoke Transportation Safety Commission, effective July 1, 1999. RECOMMENDED ACTION: Accept the resignation and receive and file the File #20-316 communication. REGULAR AGENDA 3. HEARING OF CITIZENS UPON PUBLIC MATTERS: a. (1) Request to address Council with regard to the intentions of Planned Parenthood of the Blue Ridge to relocate their facility to Peters Creek Road, N. W. Kermit E. Plummer, Spokesperson. (5 minutes) Received and filed. File tt66-478 (2) Joint report of the Acting City Attomey and the Acting City Manager with regard to the intentions of Planned Parenthood of the Blue Ridge to relocate their facility to Peters Creek Road, N.W. Received and filed. File tt66-478 4. PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: BRIEFINGS: None. 7 ITEMS RECOMMENDED FOR ACTION: A report recommending approval of the annual operating budget of the Hotel Roanoke Conference Center Commission for fiscal year 1999-2000; and appropriation of funds in connection therewith. Adopted Ordinance No. 34365-070699. (6-0) File//60-247 34364-070699 and Resolution No. A report recommending execution of an agreement with the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley. Adopted Resolution No. 34366-070699. (5-1) (Council Member White voted no). File//293-336 o A report recommending execution of an administrative agreement with the Fifth District Employment and Training Consortium for implementation of various Community Development Block Grant Programs. Adopted Resolution No. 34367-070699. (6-0) File//236-246 A report recommending execution of Change Order No. 4 to the City's contract with Casper Colosimo & Son, Inc., in connection with construction of Roanoke River Interceptor Sewer Replacement Contracts C, D & E. Adopted Ordinance No. 34368-070699. (6-0) File #27 o A report recommending appropriation of State and Federal funds in connection with the 1998 Regional Flood Mitigation Assistance Project. Adopted Ordinance No. 34369-070699. (6-0) File//60-237-330 8 o A report recommending acceptance of the bid submitted by Griffin Pipe Products Co., Inc., in the amount of $139,808.00, for furnishing and delivering ductile iron water pipe to the City for a one year period. Adopted Resolution No. 34370-070699. (6-0) File #468-472 o A report recommending acceptance of certain bids submitted to the City for furnishing and delivering food and food related items for the Roanoke City Jail for a period of one year. Adopted Resolution No. 34371-070699. (6-0) A question with regard to making the State bidding process more favorable to Virginia businesses/contractors was referred to the City Attorney and the Legislative Committee for review. File #123-497 A report recommending appropriation of funds in connection with the Local Law Enforcement Block Grant Program. Adopted Ordinance No. 34372-070699. (6-0) File #5-60-236 b. CITY ATTORNEY: None. c. DIRECTOR OF FINANCE: Financial report for the month of May, 1999. Received and filed. File #10 9 A report recommending reappropriation of outstanding encumbrances as of June 30, 1999. Adopted Ordinance Nos. 34373-070699,34374-070699,34375. 070699, 34376-070699, 34377-070699, 34378-070699, 34379- 070699, 34380-070699, 34381-070699, 34382-070699, and 34383-070699. File #60 6. REPORTS OF COMMITTEES: A report of the Water Resources Committee recommending an amendment to the City Code to provide for certain administrative fines and increasing the amount of criminal fines for violations relating to wastewater discharge user permits, to ensure compliance with the City's Industrial Pretreatment Program. Council Member James O. Trout, Vice-Chairperson. Adopted Ordinance No. 34384-070699. (6-0) File #5-24-207-468 A report of the Water Resources Committee recommending authorization for a conditional permit to allow for encroachment of a fence and landscaping two feet into the public right-of-way in front of property located at 2815 Edison Street, N. E. Council Member James O. Trout, Vice-Chairperson. Adopted Ordinance No. 34385 on first reading. (6-0) File #169-468 Co A report of the Water Resources Committee recommending authorization for a revocable license to permit encroachment of a decorative brick wall with landscaping approximately four feet into the public right-of-way in front of property located at 2818 Avenham Avenue, S. W. Council Member James O. Trout, Vice-Chairperson. Adopted Ordinance No. 34386 on first reading. (6-0) File #169-468 l0 do A report with regard to funding recommendations of the Human Services Committee for fiscal year 1999-2000. Glenn D. Radcliffe, Chairperson. Adopted Ordinance No. 34387-070699 and Resolution No. 34388- 070699. (6-0) File #60-318 UNFINISHED BUSINESS: None. ge INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: ao Ordinance No. 34363, on second reading, authorizing the fee simple conveyance to Northwest Neighborhood Environmental Organization, Inc., of surplus City-owned property, identified by Official Tax No. 2111321, containing 0.08-acre, located at the intersection of Loudon Avenue and Tenth Street, N. W., upon certain terms and conditions. Adopted Ordinance No. 34363-070699 on second reading. (6-0) File #2-165 A Resolution memorializing the late Gaynelle Simpson Harris. Adopted Resolution No. 34389-070699. abstained from voting) File #367 (s-o) (Vice-Mayor Harris Co A Resolution memorializing the late Henry Craighead. Adopted Resolution No. 34390-070699. (6-0) File #367 do A Resolution memorializing the late Louella Crutchfield Thaxton. Adopted Resolution No. 34391-070699. (6-0) File #189-367 e MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquiries and/or comments by the Mayor and Members of City Council. Adopted Resolution No. 34392-070699 establishing a meeting schedule for City Council for the fiscal year beginning July 1, 1999, and ending June 30, 2000. (6-0) File #132 Council unanimously endorsed the application of Pheasant Ridge Health Investors, L. L. C., to add 62 nursing home beds to its existing 58 bed nursing facility, Pheasant Ridge Nursing and Rehabilitation Center located in the City of Roanoke. File #44 Vacancies on various authorities, boards, commissions and committees appointed by Council. CERTIFICATION OF CLOSED MEETING: (6-0) James Smith and Carolyn Word were reappointed, and Alice B. Szathmary was appointed as members of the Youth Services Citizen Board for terms ending May 31, 2002. File #15-110-304 Sherman A. Holland was reappointed and Evelyn S. Lander was appointed as members of the Roanoke Valley Area Metropolitan Planning Organization for terms ending June 30, 2002. File #15-110-407 Herbert D. McBride was appointed as a member of the Roanoke Public Library Board for a term ending June 30, 2001. File #15-110-323 Norvelle Wellford was appointed as Comprehensive Land Use Committee. File #110 a member of the Carvins Cove 12 Gloria P. Manns and Roland H. Macher were reappointed as members of the Roanoke Public Library Board for terms ending June 30, 2002. File #15-110-323 Brook E. Dickson was reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2002. File #15-110-230 Alfred C. Moore, Sloan H. Hoopes and Robert O. Gray were reappointed as members of the War Memorial Committee for terms ending June 30, 2000. File #110-518 Audrey M. Wheaton was reappointed as a member of the Virginia Western Community College Board for a term ending June 30, 2003. File #15-110-467 Dorothy L. Bull, William H. Carder, David Davis, Wanda E. English, Catherine Fox, Sabrina T. Law, Estelle H. McCadden, Samuel G. Oakey, III, Amy W. Peck, Sherley E. Stuart, Jeff Updike and Kathy Wilson were reappointed as members of the Special Events Committee for terms ending June 30, 2000. File #110-317 Frances L. Keen, Dr. Frank J. Eastburn, and Beverly A. James were reappointed as members of the Cultural Services Committee for terms ending June 30, 2000. File #15-110-394 Frank W. Feather, Raleigh Campbell, Harold P. Kyle, Katheryn M. McCain, Evelyn F. Board and Glenn D. Radcliffe were reappointed as members of the Human Services Committee for terms ending June 30, 2000. File #15-110-318 Willard N. Claytor, Read A. Lunsford, Edgar V. Wheeler, Dennis Tinsley, Kathy S. Hill, Lucian Y. Grove, E. L. Noell and Bill Tanger were reappointed as members of the Flood Plain Committee for terms ending June 30, 2000. File #110-237 J. Granger Macfarlane and John D. Baldridge, III, were reappointed as members of the Economic Development Commission for terms ending June 30, 2002. File #15-110-450 Barry W. Baird was reappointed as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 2002. File #15-110-379 I. B. Heinemann was reappointed as a member of the Personnel and Employment Practices Commission for a term ending June 30, 2002. File #15-110-202 Sunny Shah was reappointed as a member of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a term ending June 30, 2000. File #110-293 Richard Clark, Barry L. Thomas, Carl H. Kopitzke, Betty Field, Eddie Wallace, Jr., and Ralph K. Smith were reappointed as members of the Mill Mountain Advisory Committee for terms ending June 30, 2000. File #67-110 14 10. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING REFERRAL TO y~V~,~_~C_I_T_Y_ MANAGER WILL BE REFERRED, ll'nOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. The Acting City Manager advised that a press conference has been called for Wednesday, July 7, 1999, at 9:00 a.m., in the City Council's Conference Room, to discuss mandatory water conservation for City residents. File #104-468 15 Ae Be Ce De ROANOKE CITY CO UNCIL ROANOKE REDEVELOPMENT AND HOUSING AUTHORITY July 6, 1999 12:20p. m. SOCIAL SER VICES CONFEP~NCE ROOM ROOM 306, MUNICIPAL NORTH AGENDA WELCOME: Mayor David A. Bowers INVOCATION AND LUNCH ROLL CALL: Roanoke Redevelopment and Housing Authority OPENING REMARKS: Mayor David A. Bowers Chairman Willis M. Anderson ge Update on Roanoke Redevelopment and Housing Authority programs. Chairperson Anderson. F. COMMENTS: Members of Roanoke City Council Commissioners of the Roanoke Redevelopment and Housing Authority The meeting of Roanoke City Council will be declared in recess until 2:00 p.m., in the Council Chamber. The meeting of the Roanoke Redevelopment and Housing Authority Board of Commissioners will be declared in recess. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City' Clerk July 13, 1999 File #525 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, Mayor Bowers presented his 1999 State of the City Address. The following recommendations were referred to the City Manager and to 2000-01 budget study: 1. Imax Theater, 2. Water Resources Initiative, Youth Public Safety Cadets, and The "One America" Initiative-President Clinton's Race Initiative. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io pc: Sherman M. Stovall, Acting Budget Administrator H:~AGEND~Y6.WPD STATE OF THE CITY OF ROANOKE ADDRESS Delivered by The Honorable David A. Bowers, Mayor July 6, 1999 1999 STATE OF THE CITY MAYOR DAVID A. BOWERS JULY 6, 1999 CONGRATULATIONS ROANOKE! YOU HAVE HAD A MOST GLORIOUS AND PROGRESSIVE 100 YEARS IN THE TWENTIETH CENTURY, AND YOU ARE POISED FOR A GREAT, THRIVING AND EVEN BETTER CENTURY BEGINNING IN THE YEAR 2000. lAM PLEASED TO ONCEAGAIN PRESENTTHE MAYOR'S STATE OF THE CITY ADDRESS. YOU MIGHT NOT BE SURPRISED TO LEARN FROM THIS MAYOR THAT I THINK THE CITY OF ROANOKE IS DOING "GREAT" AND THAT 1998-99 HAS BEEN ANOTHER GREAT YEAR FOR OUR 5-TIME ALL-AMERICA CITY. THIS COUNCIL DESERVES SO MUCH CREDIT FOR ALL THE -1- PROGRESS OF ROANOKE. THIS COUNCIL, REPRESENTING EVERY NEIGHBORHOOD AND DIVERSE GROUP IN OUR CITY, OUGHT TO BE COMMENDED AND HONORED FOR YOUR SERVICE TO OUR CITIZENS. BUT THERE ARE OTHERS WHO SHOULD BE HONORED ON THIS OCCASION ALSO. AS WE APPROACH THE MILLENNIUM, LET US NOT FAIL TO LOOK BACK JUST A FEW YEARS TO NOTICE THE LEADERSHIP OF MAYOR ROBERT WOODY, MAYOR MURRAY STOLLER, MAYOR WICK ANDERSON AND MAYOR NOEL TAYLOR, ALL PREVIOUS LEADERS OF OUR CITY WHO ARE WITH US TODAY. WE WOULD NOT BE THE GREAT METROPOLIS THAT WE ARE IN 1999, BUT FOR THEIR DETERMINATION AND VISION OVER THE LAST 40 YEARS. ALSO IN THE CHAMBER TODAY ARE FORMER MEMBERS OF ROANOKE CITY COUNCIL. TO ALL THOSE WHO HAVE SERVED THIS CITY ON THIS COUNCIL, INCLUDING THOSE WHO HAVE DEPARTED THIS LIFE, WE HONOR YOU AND THANKYOU ON THIS VERY SPECIAL OCCASION. THANK EACH OF -2- YOU FOR BEING WITH US TODAY. PLEASE STAND AS I ASK THE CITIZENS OF ROANOKE TO JOIN ME IN RECOGNIZING YOUR DISTINGUISHED SERVICE TO ROANOKE. THERE IS ANOTHER GROUP THAT I'D LIKE TO CALL ATTENTION TO, AS WELL TODAY. (Recognize former Student "City Officials"; High School SGA Presidents, etc.) I'VE ASKED THESE YOUNG PEOPLE TO BE HERE SO THAT THEY CAN HAVE AN OPPORTUNITY TO MEET THE PREVIOUS LEADERS OF OUR CITY, AND TO ONCE AGAIN, TODAY, SEE THIS MAYOR AND THIS COUNCIL CONDUCT THE BUSINESS OF OUR CITY. THEY WILL BE THE LEADERS OF OUR GREAT ALL-AMERICA CITY IN THE NEXT CENTURY, AND I THOUGHT IT WAS APPROPRIATE, ONCE AGAIN, AS WE APPROACH THE END OF THIS CENTURY, THAT WE BRING IN THESE YOUNG PEOPLE SO THAT THE TORCH -3- OF DEMOCRACY IN ROANOKE CAN BE PASSED FROM ONE GENERATION TO THE OTHER AND, SHORTLY AFTER THE TURN OF THE CENTURY, TO A NEW GENERATION OF ROANOKERS. TO THE YOUNG PEOPLE ASSEMBLED HERE WITH US, THANK YOU FOR JOINING US. WE WISH YOU ALL THE BEST IN YOUR UPCOMING ENDEAVORS. I MENTIONED EARLIER MY RESPECT FOR MEMBERS OF CITY COUNCIL, WITH WHOM THESE CURRENT I HAVE THE HIGH PRIVILEGE AND THE DISTINCT HONOR OF REPRESENTING THE PEOPLE OF OUR GREAT ALL-AMERICA CITY. COL. CARROLL SWAIN, FORMER SHERIFF AND ALVIN HUDSON, COUNCILMAN NOW CITY COUNCIL MEMBER, JIM TROUT, THESE MEN HAVE ALMOST A COMBINED CENTURY OF SERVICE TO OUR CITY AND TO OUR NATION. WELL AS THE DEMONSTRATED THEY ARE VETERANS OF FOREIGN WARS, AS CITY COUNCIL WARS, BUT THEY HAVE THEIR LOVE AND RESPECT FOR OUR -4- DEMOCRATIC INSTITUTIONS AND THEY HAVE GIVEN ALL OF THEIR BLOOD, SWEAT AND TEARS TO THE CAUSE OF LIBERTY AND MAKING SURE THAT WE HAVE GOOD GOVERNMENT HERE IN OUR ROANOKE DEMOCRACY. THEY ARE TO BE COMMENDED. LINDA WYATT, BILL WHITE AND NELSON HARRIS, ALL WHO HAVE SERVED AS VICE-MAYORS, HAVE SERVED THIS COUNCIL AND THIS CITY FOR MANY YEARS IN THE CLASSROOM, IN BUSINESS, IN THE PULPIT, AND IN PUBLIC THEY'VE TOUCHED THE LIVES SERVICE TO OUR CITIZENS. OF SO MANY ROANOKERS: YOUNG PEOPLE, PEOPLE IN OUR MINORITY COMMUNITY, PEOPLE WHO NEED RELIGIOUS AND INSPIRATIONAL SUSTENANCE. THEY'VE DEDICATED A LOT OF THEIR LIVES TO MAKING THIS PLACE A BETTER PLACE FOR OUR CITIZENS, AND THEY TOO ARE TO BE COMMENDED. I AM VERY PROUD OF THIS COUNCIL AND THIS COUNCIL DESERVES RECOGNITION FOR THEIR CONDUCT. OF THE BUSINESS OF OUR CITY OVER THE LAST YEAR. YOU SHOULD BE JUDGED HIGHLY FOR YOUR EFFORTS. If THIS COUNCIL IS TO BE JUDGED BY ANY STANDARD, WE'RE PLEASED TO HAVE YOU JUDGE US ON OUR REPORT CARD ON ECONOMIC DEVELOPMENT DURING 1998-1999. YOU'VE HEARD ME SAY OFTEN THAT I INTERPRET MY OATH OF OFFICE AS MAYOR AS AN OBLIGATION TO MAKE SURE THAT THIS CITY "THRIVES". IN TRUTH, STANDARD. WE ARE CHALLENGED EVERY DAY BY THAT IF THAT IS HOW WE ARE TO BE JUDGED, THEN YOU DECIDE WHAT GRADE THIS COUNCIL AND THIS CITY SHOULD RECEIVE FOR THE PAST YEAR. -6- CONSIDER THESE ACCOMPLISHMENTS DURING 1998-99: · SEVEN OF VIRGINIA'S EIGHT METROPOLITAN AREAS SAW ANNUAL JOB GAINS IN 1998. ROANOKE INCREASED 2.4% OR 3,400 JOBS TO A TOTAL OF 144,200 IN OUR METROPOLITAN AREA. THIS PERCENTAGE INCREASE WAS GREATER THAN THE RICHMOND METROPOLITAN THE NORFOLKNIRGINIA BEACH AREA, GREATER THAN METROPOLITAN AREA, GREATER THAN THE LYNCHBURG AREA, GREATER THAN THE BRISTOL AREA. OUR AREA'S PERFORMANCE WAS BETTER THAN THE MOST RECENT YEAR BEFORE THAT OF 1997. ACCORDING TO THE VIRGINIA ECONOMIC INDICATORS FOR THE 4TM QUARTER 1998, AND I QUOTE, "THE ROANOKE MSA EXPERIENCED 'DRAMATIC' EMPLOYMENT REVISIONS." THE REPORT WENT ON TO SAY THAT, ECONOMY SURGED" IN THE FIRST QUARTER OF COMPARED TO THE FIRST QUARTER OF 1998. "THE ROANOKE 1999, I'M ALSO PLEASED TO TELL THIS COUNCIL, IN LIGHT OF YOUR RECENT INCREASE IN THE LODGING TAX, THAT FIRST QUARTER 1999 LODGING AND RESTAURANT SALES ROSE 10.5% FROM A YEAR AGO, WITH GAINS IN ALL 3 MONTHS, RE-ENFORCING STATEWlDE PREDICTIONS THAT VISITOR SPENDING WILL GROW MORE STRONGLY IN 1999 HERE IN VIRGINIA THAN IN 1998. THIS COUNCIL SHOULD ALSO BE RECOGNIZED FOR ITS HARD WORK, BEHIND THE ECONOMIC INVESTMENT SCENES, FOR THE HUGE WHICH WAS ENGINEERED BETWEEN THE CITY OF ROANOKE AND DR. RONALD BLUM, INNOTECH AND JOHNSON & JOHNSON. THIS $125 MILLION INVESTMENT IN A HEADQUARTERS/MANUFACTURING PLANT OVERLOOKING 1-581, IS EXPECTED TO CREATE 600 GOOD PAYING NEW JOBS HERE IN ROANOKE. THIS COUNCIL DOES DESERVE MUCH OF THE CREDIT, AND IT SHOULD BE SAID, ONCE AGAIN, THAT THIS IS THE BIGGEST, SINGLE -8- ECONOMIC DEVELOPMENT NEWS IN OUR CITY'S 115-YEAR HISTORY. THIS INVESTMENT ALMOST EQUALS THE HUGE INVESTMENT BY MANY CORPORATIONS IN THE ROANOKE CENTRE FOR INDUSTRY AND TECHNOLOGY ON ROUTE 460. LET US NOT FORGET, ALSO, THE LEADERSHIP OF TOM ROBERTSON, CARILLON HEALTH SYSTEMS AND THIS COUNCIL'S ECONOMIC DEVELOPMENT INCENTIVES WHICH HAS BROUGHT 400 MORE OFFICE JOBS TO THE FIRST UNION BUILDING IN DOWNTOWN ROANOKE. THESE JOBS COULD HAVE GONE ELSEWHERE, AND MANY OFFICE TYPE JOBS DO GO TO THE SUBURBS. BUT DOWNTOWN ROANOKE CONTINUES TO BE A GREAT PLACE TO WORK AND VISIT, AND THE INFLUX OF 400 MORE WORKERS HAS HELPED OTHER BUSINESSES, RESTAURANTS AND SHOPS IN THE DOWNTOWN AREA. WE NEED TO CONTINUE TO LOOK FOR WAYS TO BRING OFFICE WORK BACK TO THE ECONOMIC CENTER OF WESTERN VIRGINIA IN DOWNTOWN ROANOKE. -9- LET US NOT FORGET THE OTHER ACHIEVEMENTS THAT THIS COUNCIL HAS BEEN A PART OF: OUR RECENT $2.5 MILLION INVESTMENT WHICH REALLY DID KICK-OFF THE SUCCESSFUL INITIATIVE ON THE HIGHER EDUCATION CENTER, WHICH WILL BE, WHEN MILLION INVESTMENT IN COMPLETED, A $22 THE OLD GOB NORTH BUILDING, BRINGING THOUSANDS OF STUDENTS INTO DOWNTOWN ROANOKE; THE RENOVATION OF THE SHENANDOAH HOTEL BY CENTER IN THE SQUARE, THE MILL MOUNTAIN THEATER AND OUR CITY, A $4.4 MILLION INVESTMENT TO PROVIDE CLASSROOM SPACE FOR DRAMA EDUCATION AND ARTIST-IN- RESIDENCE HOUSING. -10- AND LET'S dUST NOT FORGET, OR IF YOU DO FORGET, PERHAPS IT'S THE MAYOR'S RESPONSIBILITY TO REMIND YOU OF THE NATIONAL RECOGNITION WHICH THIS GREAT 5-TIME ALL-AMERICA CITY HAS RECEIVED: IN MONEY MAGAZINE'S TWELFTH ANNUAL BEST PLACES TO LIVE SURVEY, ROANOKE, VIRGINIA, WAS CHOSEN THE 3RD BEST SOUTHERN CITY IN WHICH TO LIVE; ACCORDING TO A RECENT OLD DOMINION UNIVERSITY RESEARCH SURVEY, ROANOKE, VIRGINIA, WAS RECENTLY 11TM MOST LIVEABLE CITY RATED AS THE IN THE NATION OUT OF 215 METROPOLITAN AREAS SURVEYED ACROSS AMERICA; SALES AND MARKETING MANAGEMENT MAGAZINE'S APRIL 1999 ISSUE LISTED ROANOKE, VIRGINIA, AS ONE OF THE 20 HOTTEST, DOMESTIC MARKETS IN WHICH TO DO BUSINESS IN 1999. THE MAGAZINE PREDICTED RETAIL SALES WOULD GROW 26% AND EFFECTIVE BUYING INCOME WOULD INCREASE 21% BY THE YEAR 2002 HERE IN ROANOKE; IN THE SALES AND MARKETING MANAGEMENT MAGAZINE'S 1998 SURVEY OF BUYING POWER, ROANOKE RANKED 28TM IN THE NATION IN PER HOUSEHOLD RETAIL SALES, AND THAT'S WHY COMPANIES LIKE TARGET, PETsMART, LOGAN'S ROADHOUSE AND RUBY TUESDAYS ARE COMING INTO ROANOKE. YES, IF ECONOMIC DEVELOPMENT IS HOW WE ARE TO BE JUDGED, THEN JUDGE EVIDENCE IS ALL HERE.. THIS COUNCIL VERY WELL. THE · IT'S BEEN A GREAT YEAR. -1:2.- AND I GUESS IT'S THIS PART OF MY SPEECH WHERE I'VE GOT TO ALWAYS SAY THAT DESPITE OUR GREAT SUCCESSES, I KNOW WE FAIL IN SOME WAY EVERY DAY. THIS GOVERNMENT, THIS CITY ... THESE ARE NOT DIVINE INSTITUTIONS, WE ARE NOT PERFECT. AND MISTAKE EVERY DAY. WE FAIL BY OMISSION EVEN THOUGH I CAN STAND BEFORE YOU VERY PROUD OF ALL THE GOOD THINGS THAT WE'VE DONE, WE'RE NOT BLIND TO THE PROBLEMS THAT ARE STILL AROUND US AND AMONG US: THE MANY SOCIAL, RACIAL AND YOUTH PROBLEMS, FAMILY PROBLEMS THAT WE MUST CONTINUE TO DEAL WITH EACH DAY. WE ARE NOT ABLE TO SOLVE ALL THE PROBLEMS, BUT WE KNOW THEY ARE THERE, AND WE'LL CONTINUE TO WORK VERY HARD, GIVEN TIME AND FINANCIAL CONSTRAINTS, TO SOLVE THE PROBLEMS OF OUR ROANOKE DEMOCRACY AND HELP EVERYONE, EVERYONE, LIVE A BETTER LIFE. I'VE SAID OFTEN -13 - THAT WE WANT TO MAKE SURE THAT EVERY CITIZEN OF ROANOKE CAN BE PROUD OF OUR CITY... AND THAT IS STILL ONE OF OUR GOALS. THERE IS ALWAYS A LOT OF TALK ABOUT SPENDING AND INVESTING IN OUR YOUNG PEOPLE. I MAY BE A LITTLE OLD FASHIONED, BUT I STILL BELIEVE THAT THE GREATEST INVESTMENT THAT ANY GOVERNMENT CAN MAKE IN ITS YOUNG PEOPLE IS AN INVESTMENT IN ITS PUBLIC SCHOOLS. AND ONCE AGAIN, LADIES AND GENTLEMEN, DESPITE THE PROBLEMS WITH SCHOOL SAFETY AND STANDARDS OF LEARNING AND DRUG AWARENESS, AND ALL THE OTHER THINGS THAT YOUNG PEOPLE MUST DEAL WITH, OUR RESPONSIBILITY IS TO MAKE SURE THAT THE SCHOOLS HERE IN ROANOKE ARE THE BEST IN WESTERN VIRGINIA. I'M VERY PROUD OF ALL THE SCHOOL SYSTEMS IN THE ROANOKE VALLEY, BUT I'M ESPECIALLY PROUD OF THE GOOD WORK THAT NEW SCHOOL BOARD CHAIR MELINDA PAYNE, THE SCHOOL BOARD, SUPERINTENDENT -14 - WAYNE HARRIS, OUR ADMINISTRATORS AND FACULTY ARE DOING FOR THE YOUNG PEOPLE IN ROANOKE PUBLIC SCHOOLS. THE SUPERINTENDENT JUST ANNOUNCED PROGRESS ON THE S.O.L. TESTS IN 24 OF OUR 29 SCHOOLS. THIS COUNCIL HAS MADE THAT COMMITMENT ALSO. INDEED, LADIES AND GENTLEMEN, I AM PLEASED TO ONCE AGAIN REMIND YOU THAT THIS COUNCIL, OVER THE LAST 5 YEARS, HAS INCREASED THE LOCAL SHARE OF THE SCHOOL BUDGET BY 16.7%. THIS DOES NOT INCLUDE COUNCIL'S SIGNIFICANT CAPITAL FUNDING APPROVED BY OUR CITIZENS OVERWHELMINGLY (82%) IN THE 1997 BOND REFERENDUM. IN FACT, I'VE BEEN PLEASED TO TELL FOLKS FROM AROUND VIRGINIA SOMETHING THAT THEY HAVE A HARD TIME BELIEVING, AND THAT IS THAT THIS COUNCIL, DURING THIS UPCOMING FISCAL YEAR 1999-2000, GAVE TO THE ROANOKE CITY SCHOOL BOARD, $600,000 MORE THAN WAS MENTION THAT TO PERSONS FROM REQUESTED. WHEN I ACROSS THIS GREAT -15- COMMONWEALTH WHO LIVE IN JURISDICTIONS WHERE THE SCHOOL BOARD DOESN'T EVEN GET WHAT THEY'VE REQUESTED, THEY ARE ABSOLUTELY ASTOUNDED. DOING MORE THAN WE WERE ASKED TO DO! WE'RE WE'RE Going TO HAVE THE VIRGINIA RIGHT HERE IN "THE TEAM, THE TEACHERS AND THE PLACE TO MAKE THAT HAPPEN. BEST SCHOOLS IN WESTERN STAR CITY". WE'VE GOT THE FINANCIAL COMMITMENT IN AND WE'RE MAKING OTHER INVESTMENTS IN YOUNG PEOPLE AS WELL: · THIS COUNCIL, UNDER THE LEADERSHIP OF BILL WHITE AND JIM TROUT DIRECTED INVESTMENT IN AND CARROLL SWAIN, THE NORTHWEST CHILD DEVELOPMENT CENTER; · THIS COUNCIL JUST RECENTLY PROVIDED SOME STARTUP FUNDS IN THE SUM OF $60,000 FOR THE NEW -3.6- BOYS & GIRLS CLUB TO BE BUILT IN SOUTHEAST ROANOKE. PERHAPS ONE OF THE MOST SHOCKING COMMENTS I HEARD FOLLOWING THE TRAGEDY AT COLUMBINE HIGH SCHOOL IN LITTLETON, COLORADO, EARLIER THIS SPRING WAS THAT, "IT'S JUST NOT ANY FUN TO BE A CHILD ANYMORE." WELL, LADIES AND GENTLEMEN, IN ROANOKE WE'RE GOING TO STRIVE VERY HARD TO MAKE SURE THAT OUR CHILDREN ARE SAFE, AND THAT THROUGH OUR "AMERICA'S PROMISE" PROGRAM BEING RECOGNIZED NATIONALLY NOW AND SET UP UNDER THE AUSPICES OF MARION VAUGHN-HOWARD, THAT WE ARE PROVIDING THE EDUCATION, THE MENTORING, THE SAFE .PLACES AND THE HEALTH NEEDS OF OUR YOUNG PEOPLE HERE IN THIS GREAT ALL-AMERICA CITY. YOU ALL KNOW HOW VERY PROUD I AM TO HAVE THESE FIVE -1'7- PLAQUES BEHIND US, BUT I MUST TELL YOU THAT I CAN'T WAIT FOR THIS MAYOR, THIS COUNCIL OR PREFERABLY ONE OF THESE YOUNG STUDENTS IN THE AUDIENCE, WHO WILL COME BACK TO BE THE MAYOR, FOR THEM TO PUT UP ON THIS WALL THE SIXTH, AND THE SEVENTH, AND THE EIGHTH... AND ON AND ON, SO THAT WE CAN CONTINUE TO MAKE SURE THAT WE'RE BETTER THAN WE WERE IN 1952, BETTER THAN WE WERE IN 1979, BETTER THAN WE WERE IN 1989 AND 1996. THE BEST FOR OUR YOUNG PEOPLE... WE'VE GOT TO MAKE SURE, IS YET TO COME. THE PEOPLE OF ROANOKE ROANOKE: WANT TO HEAR THE TRUTH ABOUT HOW WE'RE DOING; WHAT WE'RE DOING; WHAT'S HAPPENING OUT THERE; AND WHAT WE'RE GOING TO DO ABOUT IT. -18- THAT'S WHAT THESE STATE OF THE CITY REMARKS ARE ALL ABOUT EVERY YEAR. AND ONCE AGAIN THIS YEAR, I SUBMIT TO YOU THAT ROANOKE, VIRGINIA, IS A CENTER OF PROGRESS INSTEAD OF A PLACE BEDEVILED BY PROBLEMS. WE NEED TO RE-EMPHASIZE AND RE-COMMIT TO THE VISION OF THIS COUNCIL AND, PARENTHETICALLY, I WANT TO ASK BILL WHITE AND LINDA WYATT TO CONTINUE TO PRESS FOR FURTHER UPDATES OF THE VISIONING PROCESS WORKSHOPS, SEMINARS WITH THIS COUNCILAND OUR CITIZENS TO CONTINUE TO EXPAND AND PLAN FOR THE FUTURE. FOR IT IS THE BIBLE THAT SAYS, PEOPLE SHALL PERISH." "WHERE THERE IS NO VISION, THE IT'S A VERY SIMPLE EQUATION: PEOPLE WILL NOT STAY IN THE CITIES WITHOUT BEING SAFE, HAVING GOOD HOMES AND GOOD -19- NEIGHBORHOODS, GOOD SCHOOLS, GOOD JOBS AND THINGS TO DO. THAT'S THE VISION OF A GREAT CITY LIKE OURS, AND.WE NEED TO, EACH DAY OF EACH NEW YEAR, ENVISION AN EVEN GREATER ROANOKE IN THE FUTURE. RECOMMENDATIONS FOR 1999-2000 NOW, LADIES AND GENTLEMEN, AS I'M COMING TO THE LAST PART OF MY REMARKS FOR YOU, I WANT TO ADDRESS 4 ISSUES: II. III. IV. IMAX THEATER; WATER RESOURCES INITIATIVE; YOUTH PUBLIC SAFETY CADETS; THE "ONE AMERICA" INITIATIVE - PRESIDENT CLINTON'S RACE INITIATIVE. -20- I. IMAX THEATER FIRST, I ASK YOUR SUPPORT AND ENDORSEMENT OF A $1 MILLION PLEDGE TO THE BUILDING OF AN ESTIMATED $10 MILLION IMAX THEATER IN DOWNTOWN ROANOKE. NEEDLESS TO SAY, THROUGHOUT MY REMARKS TODAY, I'VE BEEN VERY EXPRESSIVE OF MY PRAISE FOR THE LEADERSHIP OF THIS COUNCIL. IT'S TIME TO STRETCH AND TO LEAD ONCE AGAIN IN DEVELOPING THIS IMAX THEATER IN DOWNTOWN ROANOKE. YOUR EFFORTS JUST A COUPLE YEARS AGO IN RESPONSE TO MY INITIATIVE PROPOSED IN THE STATE OF THE CITY OF 1997 TO COMMIT $2.5 MILLION TO THE HIGHER EDUCATION CENTER WAS A MOST CRITICAL KICKOFF FOR THAT PROJECT. THE CITY'S HIGHER EDUCATION CENTER IDEA WAS, "DEAD IN THE WATER". NOTHING WAS HAPPENING AND WE DIDN'T THINK IT WAS GOING TO COME ABOUT, BUT THIS COUNCIL MADE THAT TREMENDOUS -21- INVESTMENT. AND AS A RESULT, OTHER THINGS BEGAN TO FALL INTO PLACE. THAT SAME KIND OF INVESTMENT IS WHAT'S NEEDED TO GET THE IMAX THEATER UNDERWAY. I BELIEVE THAT THIS CAN HELP TO MAKE DOWNTOWN ROANOKE THE DESTINATION CENTER THAT WE WANT IT TO BE. THE IMAX THEATER CAN BE AN IMPORTANT PART OF OUR DOWNTOWN AREA, TOO. JUST AS THE CITY'S KICKOFF ON THE HIGHER EDUCATION CENTER WAS THE LEVERAGE THAT WAS NEEDED TO MOVE THAT PROJECT ALONG, FOR WITHOUT IT THERE WAS NO CREDIBILITY GIVEN TO THAT EFFORT. I BELIEVE THAT THE CITY OF ROANOKE CAN NOW TAKE THAT SAME LEADERSHIP ROLE IN THE IMAX THEATER. OUR DOWNTOWN AREA CANNOT REMAIN STAGNANT. WE CANNOT JUST RELY ON THE INVESTMENTS WE'VE MADE IN THE PAST. WE MUST CONTINUE TO DO SOMETHING INTERESTING AND UNIQUE FOR OUR PART OF VIRGINIA, AND THE IMAX -22 - THEATER WON'T BE DONE ANYWHERE VIRGINIA, UNLESS IT'S DONE RIGHT HERE. TOURISM DEVELOPMENT HAS DURING MY TENURE AS MAYOR: ROANOKE, EXPLORE PARK, ELSE IN WESTERN BEEN A RECURRING THEME INVESTMENTS IN THE HOTEL THE D-DAY MEMORIAL, THE SHENANDOAH HOTEL PROPERTY, THE RAILWALK, THE VIRGINIA TRANSPORTATION MUSEUM, HENRY STREET -- THESE ARE ALL CRITICAL INVESTMENTS THAT WE DIDN'T DO IN THE 1980'S; WE'VE DONE THEM IN THE 1990'S. THAT'S WHY MORE AND MORE TOURIST AND CONVENTION BUSINESS IS COMING TO ROANOKE. WE'VE GOT TO CONTINUE THAT INITIATIVE. AND THE IMAX THEATER'S TIME HAS NOW COME. ROANOKE CITY COUNCIL SHOULD BE OUT FRONT AS AN INTERESTED AND INVESTING PARTNER IN THAT PROJECT. OUR INVESTMENT OF $1 MILLION OVER SEVERAL YEARS WILL HELP TO "KICK START" THIS PROJECT... IT'LL BE REPAID TO US IN INCREASED TOURISM DOLLARS... AND IT WILL CONTINUE TO -2:3 - MAKE DOWNTOWN ROANOKE "THE PROMINENT CENTER" OF WESTERN VIRGINIA. THROUGH YOUR INITIATIVE, THERE WILL BE AN IMAX IN ROANOKE. II. WATER RESOURCES INITIATIVE HAVE I PRAYED FOR RAIN? YOU BET I HAVE. AND, I WANT TO THANK THE CITIZENS OF OUR COMMUNITY WHO HAVE JOINED WITH ME IN THEIR RESPECTIVE PERSONAL FAITHS, AT THE TEMPLES AND THE CHURCHES OF OUR SYNAGOGUES, THE COMMUNITY. THANKS TO OUR CITIZENS, ALSO, TO MAKE AN JOINED WITH US IN SMALL WAYS CONSERVE WATER DURING THESE SERIOUS WHO HAVE EFFORT TO DROUGHT CONDITIONS THAT ARE AFFLICTING NOT ONLY ROANOKE, BUT MUCH OF THE EAST COAST. THANK YOU, BOB JOHNSON, AND THE LEADERS IN ROANOKE COUNTY. WE HAVE BEEN PROVIDING WATER TO YOU FOR SO MANY YEARS, AND NOW THAT IT IS A -24- CRITICAL PROBLEM FOR US, WE THANK YOU FOR YOUR GRACIOUS AND NEIGHBORLY PLEDGE THAT YOU WILL MAKE SURE THAT THE CITY HAS THE WATER WE NEED FOR OUR CITIZENS. THAT, LADIES AND GENTLEMEN, IS THE SPIRIT OF VALLEY COOPERATION. BUT LET US BE MINDFUL OF THIS SITUATION AND WHAT WE SHOULD CONSIDER DOING ABOUT IT TO TRY TO PREVENT IT FROM HAPPENING AGAIN. IT WAS MANY YEARS AGO, BACK AFTER THE TURN OF THE CENTURY, THAT SOMEBODY CAME UP WITH THE "CRAZY IDEA" OF BUILDING A RESERVOIR MANY MILES OUT OF TOWN, UP ALONG CARVINS CREEK, NEXT TO TINKER MOUNTAIN. THAT BECAME CARVINS COVE, AND FOR MOST OF THIS CENTURY IN ROANOKE, THAT "CRAZY IDEA" HAS BEEN OUR MAIN WATER SUPPLY. (IT WASN'T SO CRAZY AFTER ALL!) -25- IF GREATER ROANOKE IS TO GROW AND THRIVE AND PROSPER, WE'RE GOING TO NEED TO MAKE SURE THAT THE ENTIRE METROPOLITAN AREA-- ROANOKE, ROANOKE COUNTY, VINTON, SALEM, BOTETOURT- THAT WE ALL HAVE ADEQUATE WATER SUPPLY. AND SO, AS WE HAVE CONSIDERED THE PROBLEMS OF THIS DROUGHT, LET US MAKE SOMETHING POSITIVE COME OUT OF THAT AND BEGIN A PLAN FOR THE NEXT CENTURY TO INCREASE OUR WATER SUPPLY HERE IN ROANOKE. I PROPOSE THAT THE CITY COUNCIL AUTHORIZE OUR CITY ADMINISTRATION TO RESEARCH THE IMPACT AND EXPLORE THE FEASIBILITY OF INCREASING THE WATER SUPPLY FOR OUR CITY IN THE FOLLOWING POSSIBLE WAYS: WE SHOULD CONSIDER, AS AN EMERGENCY BACKUP MEASURE, THE BUILDING OF WELLS IN CERTAIN APPROVED GEOLOGICAL LOCATIONS WITHIN THE CITY, THAT CAN BE STARTED UP DURING EMERGENCY SITUATIONS TO DRAW WATER FROM THE WATER TABLE FOR TREATMENT IN OUR WATER PLANTS AT CRYSTAL SPRINGS OR AT CARVINS COVE. OR ALTERNATIVELY, PERHAPS THIS WATER DRAWN FROM WELLS CAN SIMPLY BE DIVERTED UP INTO CARVINS COVE; IN MY PRELIMINARY DISCUSSIONS WITH KIT KISER, DIRECTOR OF UTILITIES, HE HAS AGREED THAT IT IS RIGHT FOR US TO CONSIDER, FOR EMERGENCIES, DIVERTING TREATED EFFLUENT FROM THE WATER TREATMENT PLANT INTO CARVINS COVE, EITHER DIRECTLY OR THROUGH AN INTERMEDIATE SERIES OF HOLDING PONDS. LET'S REMEMBER THAT WE HAVE A STATE-OF-THE-ART TERTIARY TREATMENT PLANT DOWN AT BUZZARDS ROCK. AS UNPLEASANT AS IT MAY SEEM, THAT EFFLUENT, AT SOME POINT, THROUGH SOME MEANS OF TIME AND DISTILLATION AND OTHER FILTRATION METHODS, SHOULD BE ABLE -:2.'7- TO BE RECYCLED AND USED AGAIN. THE WATER TREATMENT PLANT TREATS 30-40 MILLION GALLONS OF WASTE WATER EACH DAY AND IT'S BEING DESIGNED TO TREAT UP TO 62 MILLION GALLONS. THE WATER BEING RELEASED FROM THE PLANT IS TREATED WATER, WHICH KIT KISER INDICATES IS ACTUALLY "A BETTER QUALITY" THAN THE NATURAL WATER FLOWING THROUGH THE ROANOKE RIVER. THE CITY SHOULD INVESTIGATE USING SOME OF THIS VALUABLE RESOURCE TO AUGMENT, IN AN EMERGENCY, AS NEEDED, THE WATER SUPPLY AT CARVINS COVE . . . AND REMEMBER 70 YEARS AGO SOME FOLKS THOUGHT CARVINS COVE WAS A "CRAZY IDEA!" WELL, WHEN THERE IS AN EMERGENCY THIS CRAZY IDEA JUST MAY HELP US OUT IN THE FUTURE; LET ME ALSO SUGGEST THAT WE MIGHT CONSIDER INCREASING THE CAPACITY OF THE POND FOR WATER STORAGE AT CARVINS COVE. ONCE AGAIN (I'M A -28 - LAYMAN IN THESE MATTERS), BUT I'VE DISCUSSED PRELIMINARILY THESE IDEAS WITH OUR RESIDENT EXPERT, KIT KISER, AND HE, TOO, UNDERSTANDS THAT IT'S POSSIBLE, GIVEN FEDERAL EPA APPROVAL AND DEQ APPROVAL FROM THE STATE, THAT WE MIGHT BE ABLE TO DREDGE THE SIDES OF CARVINS COVE IN ORDER TO INCREASE THE CAPACITY FOR STORAGE OF WATER. THE BEST TIME TO DO THAT IS RIGHT NOW WHEN THE WATER TABLE IS DOWN 20+ FEET. WHILE THE WATER IS DOWN, 'WE CAN POSSIBLY DIG OUT THE SIDES OF THE POND AND ALLOW US TO INCREASE THE CAPACITY FOR WATER AT THE COVE. THIS IS A GOOD IDEA, AND OUR ADMINISTRATION OUGHT TO GO FORWARD ON IT. LET US MOVE CONNECTED SURROUNDING QUICKLY FOR A REGIONAL INTER- WATER SUPPLY WITH OUR JURISDICTIONS. ABSOLUTELY NO REASON WHY WATER PIPES CLOSE THERE IS -29- TO OUR CITY BOUNDARIES IN SALEM, VINTON AND ROANOKE COUNTY SHOULD NOT HAVE SOME KIND OF INTER-CONNECTED VALVE THAT CAN BE TURNED OFF WHEN NOT NEEDED, AND CAN BE TURNED ON WHEN OUR NEIGHBORS ARE IN NEED, OR WHEN THE CITY NEEDS ASSISTANCE FROM SURROUNDING JURISDICTIONS. THAT JUST MAKES SENSE, AND THE ADMINISTRATION OUGHT TO MOVE ON THAT, TOO. III. PUBLIC SAFETY CADET CORPS MY THIRD PROPOSAL IS THE DEVELOPMENT OF A PUBLIC SAFETY CADET CORPS. YOU KNOW THAT WE'VE HAD THE JUNIOR ROTC IN OUR MIDDLE SCHOOLS AND HIGH SCHOOLS FOR MANY YEARS. I THINK IT'S TIME, IN THE SPIRIT OF PROVIDING JOB TRAINING INCENTIVES TO OUR YOUNG PEOPLE AND ENCOURAGING THEM ON A -30- CAREER PATH, FOR US TO DEVELOP WITHIN OUR HIGH SCHOOL CURRICULUM, A VERY MAGNET PROGRAM, TO UNIQUE PROGRAM, PERHAPS AS A BE KNOWN AS THE PUBLIC SAFETY CADET CORPS. I PROPOSE A CORPS OF YOUNG PEOPLE IN OUR HIGH SCHOOLS WHO'LL BE TRAINED AS FUTURE PUBLIC SAFETY OFFICERS WHO CAN SERVE US, IN THE FUTURE, IN OUR NATIONALLY ACCREDITED SHERIFF'S OFFICE, OUR NATIONALLY ACCREDITED AS EMS OR FIRE DEPARTMENT SYSTEM. POLICE DEPARTMENT, OR OFFICIALS, OR IN OUR 911 COMMUNICATIONS WE NEED TO HAVE YOUNG PEOPLE INTERESTED IN THE CAUSE OF PUBLIC SAFETY WHO HAVE ADVANCED TRAINING AND CAN JOIN OUR WORK FORCE EITHER RIGHT OUT OF HIGH SCHOOL, OR SOON AFTER HIGH SCHOOL, GIVEN WHATEVER OTHER TRAINING, COLLEGE OR POST-SCHOLASTIC EDUCATION WHICH THEY DESIRE. IT WOULD BE GREAT TO HAVE A PROGRAM THAT HELPS OUR YOUNG PEOPLE UNDERSTAND CRIME PREVENTION, -31- FORENSICS AND DETECTIVE METHODS, FIRE SUPPRESSION AND FIRE PREVENTION METHODS, EMERGENCY MEDICAL CARE- AND YOUNG PEOPLE WHO ARE GEARED TOWARDS ASSISTING US IN THE EVER-CHANGING 911 TECHNOLOGY. WE NEED YOUNG PEOPLE WHO ARE INTERESTED IN HELPING THOSE ACCUSED OF CRIMES TO REHABILITATE THEIR LIVES IN OUR JAILS, AND TO PROVIDE THEM COUNSELING, DRUG COUNSELING AND JOB ASSISTANCE. ALL OF THESE MANY ASPECTS CAN BE DEALT WITH IN THE YOUTH PUBLIC SAFETY CADET PROGRAM IN OUR SCHOOLS. THAT'S WHY I HAVE ASKED REPRESENTATIVES OF OUR SCHOOL BOARD AND THE SCHOOL SUPERINTENDENT TO BE PRESENT HERE TODAY. I NOW ASK THAT THIS COUNCIL FORWARD THIS IDEA TO THE SCHOOL BOARD, AS WELL AS TO OUR' SHERIFF, POLICE CHIEF, FIRE CHIEF, AND CONSIDERATION, INVESTIGATION COUNCIL. OTHERS, FOR FURTHER AND REPORT BACK TO I'VE ONLY HEARD OF THIS PROGRAM IN ONE OTHER -3:2.- COMMUNITY IN AMERICA, BUT I'VE NOT HEARD OF IT IN OUR AREA OR ELSEWHERE IN THE COMMONWEALTH. PERHAPS, ONCE AGAIN, ROANOKE CAN BE ON THE FOREFRONT OF A GREAT NEW IDEA, AND WE CAN MOVE QUICKLY TO IMPLEMENT IT. IT WILL BENEFIT OUR CITY ... AND MANY YOUNG PEOPLE. IV. "ONE AMERICA" MY FOURTH AND FINAL PROPOSAL FOR 1999-2000 IS TO HAVE ROANOKE JOIN PRESIDENT CLINTON'S NEW INITIATIVEON RACE, ENTITLED "ONE AMERICA". JUST LAST YEAR, I ASKED OUR COUNCIL TO JOIN IN ANOTHER NATIONWIDE PROGRAM ENTITLED "AMERICA'S PROMISE". BY DEVELOPING "ROANOKE'S PROMISE", AS A COMPONENT OF GENERAL COLIN POWELL'S NATIONWIDE JOINING WITH OTHER COMMUNITIES IN A EFFORT, WE'RE COMMITMENT OF FUNDS, VOLUNTEER EFFORTS, GOVERNMENT INVESTMENT, -33- COMMUNITY INVESTMENT, AND CHURCH INVESTMENT IN OUR YOUNG PEOPLE. THAT PROPOSAL, MADE IN THE STATE OF THE CITY SPEECH IN 1998, HAS BEEN DEVELOPED BY A COMMITTEE OVER THE LAST YEAR, AND I'M PLEASED TO TELL YOU THAT THEY'RE RECEIVING NATIONAL CERTIFICATION, AND WE HOPE TO HAVE THE FIRST "ROANOKE'S PROMISE" YOUTH SUMMIT LATER THIS FALL. NOW IT'S TIME FOR US TO JOIN ANOTHER NATIONWIDE EFFORT. PRESIDENT CLINTON'S VISION OF "ONE AMERICA" IN THE 21sT CENTURY IS TO HAVE A DIVERSE, DEMOCRATIC COMMUNITY IN WHICH WHILE WE RESPECT, EVEN CELEBRATE, OUR DIFFERENCES, EMBRACING THE SHARED VALUES THAT UNITE US. TO REACH THAT GOAL, THE PRESIDENT HAS ASKED ALL AMERICANS TO JOIN HIM IN A NATIONAL EFFORT TO DEAL OPENLY AND HONESTLY WITH OUR RACIAL DIFFERENCES. THE YEAR-LONG EFFORT COMBINES THOUGHTFUL STUDY, -34- CONSTRUCTIVE DIALOGUE, AND POSITIVE ACTION TO ADDRESS THE CONTINUING CHALLENGE OF HOW TO LIVE AND WORK MORE PRODUCTIVELY AS "ONE AMERICA" IN THE 21sT CENTURY. I KNOW THAT OUR GOOD FRIEND, CAROLYN WORD, HAS WORKED VERY HARD OVER THE LAST TWO YEARS TO HAVE A VERY SUCCESSFUL COMMUNITY RELATIONS FORUM EACH MAY AT THE HOTEL ROANOKE. I WANT TO ALSO COMPLIMENT PEARL FU AND WENDY MOORE, WHO HAVE MADE SURE THAT "LOCAL COLORS" WAS BACK ON TRACK HERE IN ROANOKE. THIS PAST "LOCAL COLORS" IN APRIL OF THIS YEAR, CELEBRATING THE MULTITUDE OF DIFFERENT NATIONALITIES FROM ACROSS THE WORLD WHO LIVE HERE IN ROANOKE, WAS A GREAT SUCCESS. COUNCIL SHOULD JOIN WITH THOSE LADIES IN SAYING THAT THIS INITIATIVE TO HELP PEOPLE UNDERSTAND THEIR BROTHERS AND SISTERS OF ALL RACES AND CREEDS AND -35- RELIGIOUS BACKGROUNDS IS A TIMELY WHICH WE WILL, ONCE AGAIN, THIS RESOURCES. ISSUE, AND ONE TO TIME, COMMIT OUR ACCORDINGLY, I ASK THAT THIS COUNCIL DIRECT OUR CITY ADMINISTRATION TO FORM A CITIZENS' COMMITTEE TO IDENTIFY CONCRETE POLICIES TO ADDRESS CRITICAL RACE-BASED PROBLEMS AND BRING ROANOKE INTO THE NATIONWIDE "ONE AMERICA" PROGRAM. CONCLUSION LIFE IN A DIVERSE CITY LIKE ROANOKE SHOULD NOT BE ALIENATING AND DISCONNECTED. LIVING TOGETHER IS WHAT MAKES LIVING IN a CITY LIKE ROANOKE EXCITING. IT'S DIVERSE · . . IT'S THRIVING. THERE'S GOOD PLACES TO LIVE, WORK, AND VISIT AND THINGS TO DO AND INTERESTING PEOPLE AROUND EVERY CORNER. THIS IS A CITY THAT MAKES THINGS HAPPEN! -36- THERE ARE THOSE AMONG US WHO ARE THE "CAVE PEOPLE"-- CITIZENS AGAINST VIRTUALLY EVERYTHING ... "CAVE PEOPLE". BUT THERE ARE ALSO THOSE AMONG US, THE MAJORITY OF US, WHO ARE "CLIFF DWELLERS". WE CLIMB UP THAT MOUNTAIN. WE CLIMB OUT OF THE DRUDGERY OF A ROUTINE LIFE. WE SEE A GREAT VISION! WE REACH FOR THE STARS! WE KNOW THAT FOR EVERYTHING WRONG AND ALL THE PROBLEMS THAT WE HAVE, WE ARE CONSTANTLY... OPTIMISTICALLY... POSITIVELY TRYING TO TURN THINGS AROUND, REVIVING, FORWARD AND MAKING LIFE BETTER FOR PEOPLE. MOVING LADIES AND GENTLEMEN, ROANOKE IS ON THE MOVE! WE'RE STRUGGLING TO RESTORE BLIGHTED NEIGHBORHOODS; WORKING WITH HABITAT FOR HUMANITY, CHRISTMAS IN APRIL, AND THE BLUE RIDGE HOUSING INITIATIVE. WE'RE IMPLEMENTING THE CERTIFICATE OF OCCUPANCY PROGRAM AND WE HAVE TOUGH ARB STANDARDS. WE'RE REZONING -3'7- NEIGHBORHOODS TO ASSURE MORE SINGLE FAMILY HOUSING. ROANOKE IS ON THE MOVE! WE HAVE A LONG HISTORY, PARTICULARLY OVER THE LAST 20 YEARS, OF STRONG PUBLIC, PRIVATE AND NON-PROFIT INVESTMENT PARTNERSHIPS IN ECONOMIC IMPROVEMENTS AND DEVELOPMENT OF OUR CITY. ROANOKE IS ON THE MOVE! CONTINUED INVESTMENT CONTINUED INVESTMENTS WE'VE GOT SMART GROWTH WITH IN OUR DOWNTOWN AREA AND LIKE JOHNSON & JOHNSON, THE BIGGEST ECONOMIC DEVELOPMENT INITIATIVE IN THE HISTORY OF OUR CITY. ROANOKE IS ON THE MOVE! WE HAVE A BALANCED BUDGET, YET WE'RE REBUILDING OUR SCHOOLS AND INVESTING IN THE JEFFERSON CENTER AND WE'RE PLANNING FOR RENOVATION OF OUR HIGH SCHOOLS. -38- OUR MISTAKES AND SHORTCOMINGS, THOUGH REAL, PALE IN COMPARISON BY ALL THAT THIS COUNCIL HAS ACCOMPLISHED · .. AND THIS CITY HAS ACCOMPLISHED. WE ARE THE PROMINENT CENTER OF WESTERN VIRGINIA AND THIS, LADIES AND GENTLEMEN, IS NOT ONLY A TRIBUTE TO THIS COUNCIL, THIS IS A TRIBUTE TO OUR PEOPLE .. THE PEOPLE OF THIS PROGRESSIVE, VIBRANT, ALL-AMERICA CITY. SOMEONE ONCE SAID, "MAKE BIG PLANS AND THE LORD WILL ABUNDANTLY BLESS US." ONCE AGAIN, LADIES AND GENTLEMEN, AS WE CONCLUDE ONE FISCAL YEAR AND BEGIN ANOTHER... AS WE COME TO THE END OF ONE CENTURY AND BEGIN ANOTHER, LET US MAKE THOSE BIG PLANS FOR OUR CITY ·.. AND GOD WILL ABUNDANTLY BLESS US. WE'VE SUCCEEDED THUS FAR BECAUSE OF OUR GREAT LOVE -39- FOR THIS PLACE, OUR VISION INVESTMENT IN THE FUTURE. FOR THE FUTURE, OUR LET IT BE SAID ON THIS DAY, JULY 6, 1999, AS WE ARE ON THE EVE OF A NEW ERA IN THE HISTORY OF OUR CITY, THAT THIS TIME, OUR TIME, IS A TIME OF GREAT PROGRESS, GREAT ACCOMPLISHMENT, GREAT OPTIMISM AND THAT THROUGH OUR EFFORTS IN THESE DAYS, WHEN THE RESPONSIBILITY IS OURS, THAT WE WILL CONTINUE TO SET A COURSE OF PROGRESS FOR THE CITY OF ROANOKE ... THAT WE WILL BUILD A FOUNDATION AS SOUND AND SURE AS THAT SET BY'THE MAYORS AND THE COUNCIL PEOPLE WHO WERE HERE BEFORE US, SO THAT THE YOUNG LEADERS WHO ARE HERE BEFORE US TODAY WILL, IN THE FUTURE, BE ABLE TO TAKE ON THAT LOVE OF OUR GREAT CITY AND MAKE THINGS EVEN BETTER IN THE FUTURE. THAT'S WHAT IT'S ALL ABOUT... THAT'S WHAT WE SHOULD BE ABOUT... MAKING ROANOKE'S FUTURE BETTER. -40 - OUR GREAT FUTURE TOGETHER... FOR OVER 100 YEARS, THAT ALWAYS EXCITES THE PEOPLE OF ROANOKE. -41- near the ~a. Nestled northwest ndary area Notable i DRAGON medicinal ,700 artery, the th crystal Venice of ::rving old Thriving ,, jewelry, IlS. ,of 10,000 blooming rare - true aaining in ~1 YI I~her .JNESCO 'WORLD are the i~ardener's .:nd warm trersfrom t e famous ~[nming& ~tred ham ~lnts were Saint-Lo, Normandy, FRANCE St. Lo, once a part of the grand designs of the French emperors, Charlemagne and Napoleon, has a powerful and direct link to 20*-century America, and especially to Western Virginia. This medieval Normandy town, approximately 175 miles west of Paris, was the scene of a violent, decisive battle between American Gls and the entrenched German forces shortly after the Allied landings on D-Day, June 6'h '44. The American-led Air Force and ground troops of the 29* Division's 116' Infantry Regiment (which comprised many Virginians), liberated St. Lo July 19, '44. The campaign left 95 % of the town demolished, including much of the gorgeous Gothic cathedral of Notre Dame. St. Lo suffered more than any community in Normandy during WW II, but its people truly love Americans, whom they still regard as their liberators. Today, St. Lo is a thriving town of 25,000 in which the past is very much present. The mainly reconstructed city lies on a rocky hill, within and around the remains of the ancient ramparts that Charlemagne began in the 9*-century. There, two medieval towers provide a panoramic view of the Vire valley and its river that has been vital to St. Lo's economic history. Nearby, Le Haras National, France's premier horse farm, was established by Napolean in 1806. La Madeleine, a restored 13*-century chapel, houses a public exhibit about the events of 1944. The town also has a touching monument to Major Thomas Howie, head of the 3rd battalion of the 116' infantry regiment, who was killed during the Allies' final assault on the town. Progressive St. Lo, the administrative seat of the County of La Manche, has set its sights on becoming a university town. It supports two business colleges, the Ecole de Gestion et de Commerce and the Ecole de Ventes. Normandy's rich soil has ensured St. Lo's prominence as an agricultural center as well. And dairy farms and apple orchards flourish there. The province's creamy cheeses and fiery apple brandy, Calvados, are celebrated worldwide, and the lush, pastoral countryside attracts tourists from all corners of the globe. Short distance from St. Lo are Mout Saint Michel, Monet's garden at Giverny, and the American cemetery at Colleville-Sur-Mer, which overlooks Omaha Beach, further memorialized in Spielberg's '98 film, "Saving Private Ryan." WHAT IS SISTER CITIES? After WWII and the Korean War, wide human desire for peace sought ways to prevent war. Starting in 1956, urged by Pres. Eisenhower, an international people-to-people concept was born to overcome ignorance and suspicion. Differences among nations, cultures, races, religions need to be studied and respected. Direct city-to-city links transcend both formal diplomacy and shifting government policies. Enduring friendships between cities' peoples can help mold government interests to find peaceful solutions before violence. WHY ROANOKE SISTER CITIES? While Roanok~ delegations travel to our sister cities on four continents, without leaving the Valley you can meet visitors from overseas, exchanges letters, tapes, literature; you can enjoy national music, rhythms, dance, national dress, art forms, and cuisine; hear and try foreign languages; take part in major events and programs at schools and colleges; you can contribute your own special talents, and work with many other innovative and dedicated Valley citizens committed to our theme of "international friendship and world peace." In the process of learning/ teaching, we continue to add new dimensions to our lives. HOW DOES SISTER CITIES WORK? Each of our seven Sister City Committees is as varied as the people who share in its activities, limited only by their own imagination and dreams. Seven executive committees comprise an "umbrella" corporate board responsible for overall policies and business. But each sister committee chooses its own projects and brings them to life. Working cooperatively with Roanoke City & County governments; with schools, colleges and universities; with churches, civic/service clubs, and with community festivals (i.e. Local Colors), we have andyou can make a difference. Rev. February 1999 ROANOKE VALLEY SISTER CITIES WONJU, KOREA Since 1964 KISUMU, KENYA Since 1976 PSKOV, RUSSIA Since 1992 FLORIANt~POLIS, BRAZIL Since 1995 OPOLE, POLAND Since 1995 LIJIANG, CHINA Since 1996 ST. LO, FRANCE Since 1998 YO UR PASSPORT TO THE WORLD ROANOKE VALLEY SISTER CITIES, INC. Annual me~oership dues per city (*) of interest: Individual ~1 $10 Family ~ $2:5 Donor ~ $:50 Sponsor CI $100 Sustainer ~ $2:50 Corporate ~ $500 Special gift donations: (specify: Corporate Acct. &/or city/cities) Consul ~I $2:50 Ambassador ~ $:500 President ~ $1000 Special friend CI $ For: Name: Address: City: Zip: Tel. (h): (w):. FAX: All gifts/donations are tax deductible to extent provided by law. [501 © 3] Federal ID # 51-0246592 ~ I am eager to be helpful by doing: LJ Call me at: [~ For information: call 342-5868, call or FAX to 540- 721-6200 or FAX to 342-7230 [~ My club/organization welcomes a speaker. Call Name of Club Contact person: [~My special interest(s) is/are in the program(s) with: (*) W onju 0 Kisumu [~ Pskov Florianopolis [~ Opole [~ Lijiang St. Lo (check one or more) Please return this pane! of the brochure to: Roanoke Valley Sister Cities P.O. Box 136 Roanoke, Va., 24002 Tel. 540-342-5868; Tel./FAX 540-721-6200 FAX 540-342-7230 E-mail: bobdotroth ~.aol.com Opole, Poland Opole, capital of the Opole Region, has a population of 130,000 and covers approximately 60 sq. miles. It straddles the Odra River in Poland's Silesian Lowlands. The first traces of Western Slavs' settlements begin the end of the 8· century. Opole town was established in 1211 - 1217. As an important railway junction and capital city in Silesia, on international route E-40 and national highways to Warsaw and Poznan, Opole is a center for industry, trade, banking, culture and education. The Odra River is also part of West- European waterways for commercial traffic. Opole's health services are: 5 hospitals; 43 out- patient clinics; 3 eldercare homes; educational services: 47 nursery, 30 primary, 49 vocational and 6 general secondary schools; two higher education schools and a branch of Catholic University in Lublin, where 10,600 students study in 18 different facilities. The city operates a central heating plant, water treatment and sewage facilities. Popular sports include: tennis, swimming, and skating. Hotels can accommodate 400 guests. Four museums, 3 cinemas and 22 libraries provide special activities. in Many nationwide annual cultural events are Opole: · The Festival of Polish Songs · The Annual Theater Review called "Polish Classics" · Opole Days of Oratorior/Oratorio Festival · International Dog Show · International Investment/Food Fair called "AGROPOL" · Building Goods Fair called "My House" · Many other smaller events A "500 yr. flood" in July 1997 caused major damage to the city, from which it is steadily recovering. We have assisted the fine Chopin School of Music in this endeavor. Lijiang, Yunnan, CHINIA Lijiang, literally "Beautiful River", lies near the borders of Sichuan Prov., Tibet and Burma. Nestled in a high valley of the Hengduan Mts. of northwest Yunnan Province, it is in the famous legendary area called "Shangri-la" or "Lost Horizon". Lijiang is proud of the exquisite scenery. Notable sites are: · Beautiful snow-capped JADE DRAGON MOUNTAIN (18,360 ft.) home of medicinal "Snow tea" & many herbs. · Magnificent TIGER LEAPING GORGE (11,700 ft.) deepest gorge in the world. · Origin and "first turn" of China's main artery, the wide flowing YANGTSE RIVER. · Ancient DAYAN TOWN, laced with crystal clear waterways, recognized as the "Venice of the Orient." It takes pride in preserving old architecture and cobble stone streets. Thriving markets offer bargains galore in art, jewelry, textiles, wood, stone & ceramic art forms. The 500 yr. old CAMELLIA TREE of 10,000 blossoms, as large as 9", blooming spectacularly for 100 days! Gorgeous LUGU LAKE, home of a rare-true matriarchal society, one of the few remaining in the world. Beautiful scenic, mysterious DONGBA MURALS, ancient NAXI MUSIC, and YI FESTIVALS combined with a dozen other unique ethnic cultures earn Lijiang an UNESCO designation as a cultural melting pot or WORLD HERITAGE CITY. Lijiang and Yunnan Province are the horticulture center of China, making it a gardener's dream . A new airport, tourist hotel and warm friendly people welcome searching adventurers from around the world. [U.S. connection with Yunnan? The famous WWII "Flying Tigers" were stationed in Kunming & Lijiang; Virginians learned to process cured ham from Yunnan; and China's first tobacco plants were transplanted in Yunnan from Virginia!] ROANOKE VALLEY SISTER CITIES, INC. Annual m~ership dues per city (*) of interest: Individual C} $10 Family I~ $25 Donor [~ $50 Sponsor I~1 $100 Sustainer O $250 Corporatet~l $500 Special gift donations: (specify: Corporate Acct. &/or city/cities) Consul 1~ $250 Ambassador l~ $500 President ~ $1000 Special friend CI $ For: Name: Address: City: Zip: Tel. (h): (w):____ FAX: All gifts/donations are tax deductible to extent provided by law. [501 © 3] Federal ID # 51-0246592 ~ I am eager to be helpful by doing: I__J Call me at: ~ For information: call 342-5868, call or FAX to 540- 721-6200 or FAX to 342-7230 [~ My club/organization welcomes a speaker. Call Name of Club Contact person: [~My special interest(s) is/are in the program(s) with: (*) W onju [3 sumu [3 Pskov Florianopolis [~ Opole [~ Lijiang St. Lo (check one or more) Please return this panel of the brochure to: Roanoke Valley Sister Cities P.O. Box 136 Roanoke, Va., 24002 Tel. 540-342-5868; Tel./FAX 540-721-6200 FAX 540-342-7230 E-mail: bobdotroth~aol.com Wonju, Kangwon-do, KOREA In a nation with 5,000 years of recorded history, Wonju City records it first beginnings in 469 A.D., acquiring its name in 940 A.D. from King T'aejo. Now a dynamic modern city 75 miles S.E. of Seoul on two main crossing expressways, Wonju is a centrally located industrial city proud of its pollution free environment in picturesque, mountainous Kangwon Province. Like Roanoke, it is an important railroad center on South Korea's "Central Line". Commercial airline and express bus services are readily available. Devastation in 1953 at the end of the Korean War remains only in the memory of senior ~itizens in its population of 270,000. Wonju is studded with 15 story hi-rise apartment buildings, a tourist hotel, four industrial parks, two major TV studios, a large civic art gallery, a 10,000-seat Olympic gymnasium and an outdoor stadium seating 20,000. It is the gateway city to Korea's coal, tungsten and cement resources. Industry includes: auto parts, transformers, cutlery, copper wire, electronics, battery manufacture, sporting goods, office equipment, plastics, ceramics, surgical dressings, insulation and floor tiles, cosmetics, processed/canned foods, and recently string musical instruments, ie. violins, violas, cellos, basses. Cultural Chiak Festival and International Walking Festival are galore October events. Four golf courses, three ski and swimming resorts, & "Dream Land Amusement Park" are special. Higher education is top priority: two colleges, new Halla University, Sangji University, and Wonju- Yonsei University. The latter two, each with 6000+ students, have affiliations with Roanoke College and VWCC. Health services are provided by: Wonju Christian Hospital & Medical Center Il000 beds], Wonju-Yonsei Medical and Nursing Schools, a Provincial Hospital and numerous private clinics. Medical standards are high. Hdqts. of the 1~, Republic of Korea Army and neighboring Camp Long, home base of U.S. Army & Air Force personnel, are located on the northside of Wonju. Since 1964, this makes Sister City participation possible by Roanoke "GIs" who are in Korea. The visit of Wonju Mayor Han, Sang-Cheol and a delegation of 13 leading citizen in November '98 opened a new chapter in our Sister City histow: a challenge to economic exchange. This emphasis is being added to the rich cultural, educational, and artistic experiences, that have grown consistently over more than three and a half decades, and continue to bring our two peoples together in meaningful friendships. Kisumu, Nyanza, KENYA English is the official language of Kenya, spoken with a British accent and a musical lilt. But most people in Kisumu are trilingual. They are also fluent in the national language of Swahili and the local tongue of the Luo tribe, Kenya's 2nd-largest tribe to which 90% of Kisumu residents belong. In Swahili, the accent invariably falls on the next-to-last syllable. Thus the name of our Sister City is Ki-SU-mu. We greet our friends with "JAM-bo", matching the sound of our equivalent, "HELlo." We admire their national motto, "Ha-RAM-bee", signifying that progress comes through self-help and pulling together. Kisumu is an important port on busy Lake Victoria, the world's 2nd-largest fresh water body of which a large segment, the Gulf of Nyanza, faces the western facet of Kenya, keystone of East Africa. With a population nearing 400,000, Kisumu is Kenya's 3~-largest city, largest west of the Great Rift Valley, 200 miles northwest of Nairobi. It is the capital of Nyanza Province, and boasts of being a commercial, fishing and agricultural center. Farm products include: grain, cotton, sugar, corn, peanuts and sesame. Set 15 miles south of the Equator, Kisumu has moderate temperatures because of elevation 5,000+ ft. above sea level. In its modem hotel system, the Imperil Hotel promotes an international standard of comfort. Just four hours away by car is the massive Kenyan National Game Preserve, the Masai Mara, a favorite safari attraction. Kisumu is served by a number of limited public schools, clinics, and hospitals. Among its industries are Kenya's cotton mill, an updated water/ sewage treatment facility, a soft drink plant, .and a major brewery touting its Tusker Beer as "the best in Africa!" Ramogi Institute of Advanced Technology IRIAT! and multi-faith churches add to the area's diversity. But even as the city grows and expands, visitors can drop by Hippo Point or watch impala graze near suburban roads. On going relationships with the Kisumu- Rotary Youth Training Center IKRYTCI and with "Street Children" provide ways of reaching out to Kisumu's resilient people. Pskov, RUSSIA The Roanoke-Pskov Sister City partnership was organized in 1992. Pskov is located in Russia 150 miles south of St. Petersburg, only 20 miles from the Estonia and Latvian borders, with Byelorussia to the South. Pskov has a population well over 200 thousand; and is projected to reach 250 thousand by the year 2000. Like Roanoke, it is a railroad centre: its industries are dominated by machine-making, metal processing, radio production, ceramics, meat packing and a growing number of smaller companies. The ancestors of Pskov's medieval inhabitants, the Slavic Krivick tribe, came to the land of today's city in the 7~h-century. Pskov was not invaded by Tartar-Mongol hordes; however a powerful enemy did appear - the Order of German Knights. In 1240 the Pskov boyars let the Germans into the city, but two years later the famous Russian commander, Prince Alexander Nevsky, liberated the city. On April 5, 1242 he defeated the knights in a battle fought on the ice of Chudskoye Lake. The city of Pskov arose along an elevated, rocky cape at the point which overlooks the turbulent Pskova River as it flows into the large, calm Velikaya River. It is a city rich in ancient architectural monuments, museums, historical buildings & sites. Students from the Pskov Pedagogical Institnte have received scholarships to study at Ferrum College and Roanoke College. Exchange students from both have gone to Pskov and the village of Pushkin to do research, to teach in secondary schools and at Pskov Institute, and have received internships in various areas. In 1997, a graduate of Pskov Institute was invited and came as a counselor for the summer 4-H Camp at Smith Mt. Lake. Our Pskov Committee has arranged exchange of doctors and nurses, especially to study American medical procedures. Or. Anna Bizaeva, Dean at PPI taught at Roanoke College for one semester, and was honored as commencement speaker at Ferrum College in May, 1998. The Committee plans annual trips to Russia, during which medical supplies are carried to hospitals in Pskov. Starting in 1997, we began raising money to supply two orphanages in Pskov with shoes, clothing and medical supplies. We are assisting the ABC Adoption Agency in Roanoke in the adoption of children from Pskov by American couples. [Contact: Natasha Petersen 540-343-5793; E-mail: N atasha@Roanoke.infl.net] Florianopolis, Santa Catarina, Brazil The City of Florianopolis occupies the Island of Santa Catarina which is located on the Atlantic coast of southern Brazil. Since Florianopolis possesses 42 beaches of uncommon beauty, it attracts many tourists, mostly from Latin America and Europe. The city and greater metropolitan area have a population of approximately 500,000. As in Roanoke, the downtown lies in the shadow of a mountain. Just as one ascends Mill Mountain for the best view of our city, one goes to the top of Morro da Cruz to overview Florianopolis. The character of Florianopolis is defined by those who settled it: the Portuguese, many of whom came from the Azores Islands, and Germans and Italians. It was discovered in 1503 by the Portuguese navigator Goncalo Coelho and was valued for its strategic location.. Over four hundred years ago by Papal decree, the longitude line through the city became the crucial divider separating Portuguese from Spanish claims to South America! Against numerous attacks by pirates and Spanish soldiers, a series of island forts were constructed to protect FIorianopolis, one of the New World's earliest and oldest cities. These fortifications can be visited today along with other historic sites such as their cathedral which dates from 1675. The city's original ri.amc, "Desterro", was changed to Ftorianopolis in 1893 to honor Brazilian President Floriano Peixotto. The city now has a modern flavor: it is progressive, and counts among its amenities two fine universities, a cultural center and a symphony. The people of Florianopolis are friendly and quick to invite you to share "um cafezinho," a strong cup of flavorful Brazilian coffee. They speak the lilting Portuguese of Brazil, pronounced "as if sugar were on the tip of the tongue." Florianopolis is the capital of the State of Santa Catarina, the most prosperous in Brazil and a sister state to Virginia. Santa Catarina has a varied economy with well-developed agricultural and industrial sectors. Our Sister City Committee shares concern for: "Love's Little Nest", an orphanage for HIV-~ children; for the Living Center for the Aging; and support for some school libraries. You can help with your donations, your participation and your ideas. Roanoke Valley Sister Cities is your passport to the world. ROANOKE VALLEY SISTER CITIES WONJU, KOREA Since 1964 KISUMU, KENYA Since 1976 PSKOV, RUSSIA Since 1992 FLORIANI~POLIS, BRAZIL Since 1995 OPOLE, POLAND Since 1995 LIJIANG, CHINA Since 1996 ST. LO, FRANCE Since 1998 YO UR PASSPORT TO THE WORLD DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 6, 1999 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request a Closed Meeting to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. Sincerely, ~id A. Bowers Mayor DAB:se July 6, 1999 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of City Council: SUBJECT: Tax Map #2012705, 2012706, 2012707 Pursuant to Title 15.2 of the State Code, which requires that no real property of the City shall be disposed of until the governing body has held a public hearing, this is to request that City Council schedule a public heating for July 19, 1999, and authorize the advertisement of this public heating on the conveyance of real estate identified as Roanoke City Tax Map Numbers 2012705, 2012706, and 2012707, property on the comer of Gilmer Avenue and Gainsboro Road, which will be proposed to be sold for economic development purposes. Respectfully submitted, Acting City Manager JDR/LJF/crnk cc: City Attomey City Clerk Director of Utilities and Operations MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 13, 1999 Mr. Ramey A. Bower 594 Parkview Drive Blue Ridge, Virginia 24064 Dear Mr. Bower: Your communication tendering your resignation as a member of the City of Roanoke Transportation Safety Commission, effective July 1, 1999, was before the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. On motion, duly seconded and adopted, Council accepted your resignation and received and filed the communication. The Members of City Council requested that I express sincere appreciation for your willingness to serve the City of Roanoke as a member of the City of Roanoke Transportation Safety Commission from October 24, 1994 to July 1, 1999. Please find enclosed a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on behalf of the Members of the Roanoke City Council. With warmest regards, I am Sincerely, ~ Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Georgene P. Elmore, Secretary, City of Roanoke Transportation Safety Commission Sandra H. Eakin, Deputy City Clerk June 17, 1999 Ms. Mary F. Parker City Clerk's Office 215 Church Ave., SW, Room 456 Roanoke, VA 24011 Dear Ms. Parker: Effective July 1, 1999, I tender my resignation as a member of the Roanoke City Transportation Safety Commission. I appreciate having had this opportunity to serve the city in this capacity. Sincerely, Ramey A. Bower, Lieutenant Roanoke City Police Department POLICE DEPARTMENT, 309 THIRD STREET, S.W., ROANOKE, VIRGINIA 24011 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #66-478 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Gentlemen: William M. Hackworth City Attorney Roanoke, Virginia Your report with regard to the intentions of Planned Parenthood of the Blue Ridge to relocate its facility to Peters Creek Road, N. W., was before the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. On motion, duly seconded and adopted, the report was received and filed. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: David Nova, CEO, Planned Parenthood of the Blue Ridge, Inc., 2708 Liberty Road, N. W., Roanoke, Virginia 24012 Mr. Kermit E. Plummer, 1652 Garstland Drive, N. W., Roanoke, Virginia 24017 Mr. Merle Whitbeck, 1806 Angus Road, N. W., Roanoke, Virginia 24017 H: ~-GENDA99~H.ILY6. WPD James D. Ritchie, Sr. William M. Hackworth July 13, 1999 Page 2 pc: Ms. Earlen Kinlaw, 727 Moran Avenue, Salem, Virginia 24153 Ms. Libby Hunter, 1917 Kay Street, N. W., Roanoke, Virginia 24017 George C. Snead, Jr., Director, Public Safety Robert K. Bengtson, Acting Director, Public Works Evelyn S. Lander, Chief, Planning and Community Development H:~AGENDA99~JULY6. WPD July 6, 1999 The Honorable Mayor and Members of Roanoke City Council Roanoke, Virginia Re: Relocation of Planned Parenthood of the Blue Ridge, Inc. to Peters Creek Road, N.W. Dear Mayor Bowers and Members of Council: At the meeting of June 21, 1999, Council referred the above-captioned matter for investigation and report back to Council. Specifically, you asked the Acting City Manager and the Acting City Attorney to determine whether applicable legal requirements regarding the above- referenced development have been met. You also asked whether the City had a responsibility to notify the residents in the area that Planned Parenthood of the Blue Ridge, Inc., ("Planned Parenthood") intended to relocate to this neighborhood. We are pleased to respond to your request at this time. According to information which we have received, the parcel of land on which Planned Parenthood plans to build was acquired from FFW Developers, L.L.C. For a number of years, the property has been zoned C-2, General Commercial District. This zoning is appropriate for medical clinics. See §36.1-206(24), Code of the City of Roanoke (1979), as amended ("City Code"). Consistent with legal requirements, Planned Parenthood has received approval from the agent for the Planning Commission and the City Engineer of its comprehensive plan of development. (See City Code {}{}36.1-576 and 577). A land disturbing permit has also been issued by the City's Erosion and Sediment Control Administrator (See City Code § 11.1-5). Consistent with Article II of the City Code and {} 107.1 of the BOCA National Building Code (1996), it is anticipated that revised building plans will be submitted for approval in the near future. Finally, no street closure, variance or special exception is needed for the project. We know of no legal authority for the City to become involved in any aspect of Planned Parenthood's project, other than through the perfunctory issuance of permits upon the receipt of appropriate plans and documents. City officials are responsible for insuring that the project complies with all legal requirements and are bound to issue the permits if those legal requirements are met. We now turn to the question about notification. If the property were being rezoned, notice to the adjoining property owners would be required by law. As noted above, however, a rezoning was not necessary in this case. There is no legal requirement that adjoining property owners be notified of the proposed construction of a facility to be located on land which is properly zoned for such use. The Honorable Mayor and Members Roanoke City Council July 6, 1999 Page2 Those uses of property which are permitted by right are routinely processed and approved without public notification. Though not required by law, the City does notify adjacent land owners and neighborhood organizations of public hearings on land use and development matters when special permits, zoning changes, or Planning Commission approval are required. In addition, all plans which are submitted for review are a matter of public record and are available for public inspection. Many neighborhood leaders presently review our files on a routine basis and work with our planning and review development staff to be informed on projects within their neighborhoods. In light of some of the statements made at the last Council meeting, we researched the minutes of Council for July 20, 1998, August 3, 1998, and October 7, 1998. At each of these meetings, the proposed development of the property by Habitat for Humanity of the Roanoke Valley, Inc., ("Habitat") was discussed. In our review, we did not find any commitment by City Council to notify the neighborhood residents of proposed uses of either the property which Habitat owned or of other properties in the area. We are advised, however, that the neighbors were kept apprised of the City's plans with regard to the property which the City purchased from Habitat. It is the administration's intent to keep ongoing communication open with the neighborhood in order to inform the community of issues that may affect residents. We sincerely hope that this correspondence is responsive to Council's inquiry. If any elaboration is necessary, please do not hesitate to contact us. [J.~.es D. Ritchie ~/ting City Manager Very truly yours, WXP:lsc c: George C. Snead, Director of Public Safety Robert K. Bengtson, Acting Director of Public Works Evie S. Lander, Chief, Planning & Community Development Mary F. Parker, City Clerk David Nova, CEO, Planned Parenthood of the Blue Ridge Mr. Kermit E. Plummer Mr. Merle Whitbeck Ms. Earlen Kinlaw Ms. Libby Hunter Acting City Attorney H :'u~Jdl $C~,plarmedphood ! /qqq, _ CITY OF ROANOKE Office of the City Clerk Mary F. Parker, CMC/AAE City Clerk July 13, 1999 Sandra H. Eakin Deputy City Clerk File #60-247 James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34365-070699 approving the annual operating budget of the Hotel Roanoke Conference Center Commission for fiscal year 1999-2000, with the City's share of operating subsidy being established at $175,000.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/ME City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Barry L. Key, Manager, Office of Management and Budget Deborah J. Moses, Executive Director, Hotel Roanoke Commission Conference Center H:~AGENDA99xJULY6. WI~D 1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34365-070699. A RESOLUTION approving the annual operating budget of the Hotel Roanoke Conference Center Commission for Fiscal Year 1999-2000. WHEREAS, §21 of the Hotel Roanoke Conference Center Commission Act (Chapter 440 of 1991 Acts of Assembly) requires that each participating party approve the Commission's proposed operating budget for the forthcoming fiscal year; WHEREAS, the Commission has submitted to this Council a proposed operating budget showing estimated revenues in the amount of $4,206,764 and expenses in the amount of $3,982,856 for Fiscal Year 1999-2000, with the City share of operating subsidy being established at $175,000; and WHEREAS, this Council desires to approve such proposed budget; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal Year 1999-2000, a copy of which is attached to the City Manager's report to this Council, dated July 6, 1999, with the City share of operating subsidy being established at $175,000, is hereby approved. ATTEST: City Clerk. Ma~'~, F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City. Clerk July 13, 1999 File #60-247 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34364-070699 amending and reordaining certain sections of the 1999-2000 Hotel Roanoke Conference Center Commission Fund Appropriations, providing for appropriation of $350,000.00 to Conference Center Agency Fund accounts; and establishing revenue estimates of $175,000.00 each for City of Roanoke and Virginia Tech contributions. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Ritchie, Sr., Acting City Manager Barry L. Key, Manager, Office of Management and Budget · Deborah J. Moses, Executive Director, Hotel Roanoke Commission Conference Center H:~AGEND A99~ULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34364-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Hotel Roanoke Conference Center Commission Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Hotel Roanoke Conference Center Commission Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: ADorooHations Operating Personal Services (1) ......................................... Contractual Services (2) ....................................... Other Charges (3-4) .......................................... Revenues Non-Operating City Contribution (5) .......................................... Virginia Tech Contribution (6) ................................... 1) Regular Employee Salaries 2) Fees for Professional Services 3) Training and Development 4) Administration 5) City Contribution 6) Virginia Tech Contribution (010-002-9500-1002) $ 57,400 (010-002-9500-201 O) (010-002-9500-2044) (010-002-9500-2092) (010-002-1234-1125) (010-002-1234-1128) 280,100 6,000 6,500 175,000 175,000 $ 350,000 57,400 280,100 12,500 $ 350,000 175,000 175,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. July 6, 1999 Council Report No. 99-13 II The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: Hotel Roanoke Conference Center Commission Operating Budget 1999-2000 Background March 2011991, the Virginia General Assembly provides for the organization of a conference center commission to construct, equip, improve, maintain, repair and operate a conference center adjacent to the Hotel Roanoke. The City of Roanoke and Virginia Tech are participating entities in this Commission and as such have entered into a "Commission Agreement," covering the terms and conditions of membership in this commission. City Council authorized the establishment of an Agency Fund entitled "Hotel Roanoke Conference Center Commission" on July 27, 1992. Section 22 of the Hotel Roanoke Conference Center Commission Act (Enabling Legislation) supports the fact that participating parties may contribute funds to the Commission for the purpose of making up budget deficits or to enable the Commission to expend such revenues for their proper purposes. The legislation further contemplates that contributions can be made in the event that a deficit occurs in either the operating or capital budgets for any approaching fiscal year. The HRCCC operating budget funds personal services, administrative costs, working capital as needed in the operation of the center and provides for some funding of future capital needs at the facility. November 20, 1997, HRCCC created the Owners Reserve Account in anticipation of the need by the Commission to accumulate funding reserves to meet future capital needs of the facility. Funding to the Reserve is made from the conference center and the commission budget based on existing working capital at year end. The operating budeet for the HRCCC must be approved by Roanoke City Council and the Virginia Tech Board of Visitors as per Sections 21B and C of the Hotel Roanoke Conference Center Commission Act. Operating subsidies are to be equally divided between the City of Roanoke and Virginia Tech. Current Situation FY99-00 Operatin.(:i Budeet for HRCCC anticipates operating expenses in the amount of $350,000 ( Appendix i). In addition to providing funding for The Honorable Mayor and Members of Council July 6, 1999 Page 2 personal services and administrative costs, the budget reflects minimum anticipated funding to pay for continued professional services and other needs which are a direct result of pending litigation and building repair needs. Certain costs are anticipated to be recoverable to the Commission through pending law suits. The Commission's Five-Year Capital Plan (Appendix ii) anticipates a deficit by FY 2003-04 (Appendix iii). The plan anticipates expenses in the amount of $944,890 during FY99-00. The Commission's Owners Reserve Account will have $948,500 available to meet these capital expenses as of June 30, 1999. III ISSUES A. Funding B. Legal C. Timing IV ALTERNATIVES A. City Council authorize the following action: Approve the Hotel Roanoke Conference Center Commission Budget for FY99-00 Appropriate $350,000 to the Conference Center Agency Fund accounts to be established by the Director of Finance for the Conference Center Commission administrative support and other expenses and establish a revenue estimate of $175,000 each for the City and Virginia Tech contributions. Funding in the amount of $175,000 for the city's portion is available in the General Fund Dues, Memberships and Affiliations account ( 001-002-7220- 3755) Legal requirements of the Hotel Roanoke Conference Center Commission Act will be met. Co Timing is important to continue Conference Center Commission operations for FY99-00 fiscal year. City Council not authorize the approval of the Hotel Roanoke Conference Center Commission Budget nor the appropriation of funds to the Conference Center Agency Fund. The Honorable Mayor and Members of Council July 6, 1999 Page 3 Funding obligation by the City to pay fifty per cent of Conference Center Commission operating expenses would not be met. 2. Le,qal requirements of the Hotel Roanoke Conference Center Commission Act would not be met. 3. Timing delay will impact operations of the Conference Center Commission. IV RECOMMENDATION A. City Council concur in Alternative A authorizing: 1. Approval of the Hotel Roanoke Conference Center Commission operating budget for FY99-00. Appropriate $350,000 to the Conference CenterAgency Fund accounts as established by the Director of Finance and establish revenue estimates of $175,000 each for the City of Roanoke and Virginia Tech contributions. Respectfully submitted, James D. Ritchie Acting City Manager JDR/DJM/ca Attachments CC: James D. Grisso, Director of Finance William X Parsons, Acting City Attorney Barry M. Key, Manager, Office of Management and Budget Deborah J. Moses, Executive Dir., Hotel Roanoke Conference Center Commission Appendix i HOTEL ROANOKE CONFERENCE CENTER COMMISSION FY 1999-2000 BUDGET EXPENSE BUDGET Conference Center Operating Expenses Hotel Roanoke Conference Center Commission Operating Expenses i. Personnel $ 57,400 ii. Professional Services280,100 iii Administration 6,500 iv. Training & mileage 6,000 Hotel Roanoke Conference Center Commission Capital Expenses TOTAL EXPENSES REVENUES Conference Center Operating Revenues Non. operating Revenues City of Roanoke subsidy 175,000 ii. Virginia Tech subsidy 175,000 Transfer from Owner's Reserve TOTAL REVENUES EXPENDITURES $2,687,966 350,000 944,89O 3,982,856 2,911,874 350,000 944,890 $4,206,764 Appendix ii THE CONFERENCE CENTER OF ROANOKE FIVE-YEAR CAPITAL ASSET PLAN SUMMARY AREA 99/00 00/01 01/02 02/03 03/04 CORRIDORS North Courtyard and Grand Recarpet 4,232 Rcupholster 9 side Staircase Sq. Ft. of carpet, chairs $848 reupholster 8 banquets. Refinish tops of 2 side boards and 2 side tables (glass). Replace sheers/8 window bays $86,728 Shared Foyer of Roanoke & Recarpct 5,624 Rcupholstcr I0 Crystal Sq. Ft. Refinish 9 side chairs $848 side boards/tables and add glass tops. $115,255 Business Center Corridor, Recarpet 3,546 Reupholster and Including Staircase and Lounge Sq. Ft. and refinish 4 side wooden floor to chairs and 2 lounge (200 Sq. tables. $ I, 130 Ft.) $81,537 Lower Level Recarpet 4,620 Reupholsler 16 Sq. Ft. & refinish chairs and refinish 2 large tables. 6 side tables. $100,561 $706 Pag~ > AREA 99/00 00/01 01/02 02/03 03/04 RESTROOMS/PHONES Add computer banks for E-Mail access. $19,093 MEETING SPACE Roanoke Ballroom Recarpet 14,400 Airwall Sq. Ft. Replace refurbishment vinyl wailcovering including including airwalls, mechanical/wall Add brass floor covering repairs boxes. Paint & $24,997 re-stain trim, replace service doors (5), replace door hardware (I O) $488,482 Crystal Ballroom Recarpet 5,180 Sq. Ft. Replace vinyl wallcovering/paint all trim and replace floor boxes with brass. $182,31 i Buck Mountain Replace carpet 1,271 Sq. Ft. Add wood cove base and paint trim. $27,665 Page AREA 99/00 00/01 01/02 02/03 03/04 MEETING SPACE (continued} Mill Mountain Replace 910 Sq. Ft. of carpet. Add wood base and paint trim. $19,807 Brash Mountain/Bent Mountain/ Replace carpet Tinker Mountain and add wood base to each room--476 Sq. Ft, 476 Sq. Ft. & 493 Sq. Ft. and paint trim. $31,452 Washington Lecture Hall Replace 3,763 Sq. Ft. of carpet, refinish work area tops. Replace/upgrade projector. $159,596 Madison Replace carpet (384 Sq. Ft.) and add wood base and paint trion. $8,358 Page 4 AREA 99/00 00/01 01/02 02/03 03/04 MEETING SPACE (continued) Jefferson Board Room Refinish board Replace 580 Sq. table. Upgrade Ft. of carpet. V-tel video Replace/re- conferencing upholster 16 equipment (if not chairs and refinish upgraded in side table/trim- 99/00). $40,000 work and cabinets. Replace vinyl wall covering and window treatmenls (2 window bays). $63,935 Taylor/Harrison & Tyler Re-carpet and add wood cove base and paint trim, 384 Sq. Ft. and 624 Sq. Ft. $21,940 Monroe Recarpet 1,290 Sq. Ft. Add wood cove base and paint trim. $28,079 Wilson Recarpet 1,312 Sq. Ft. Add w. ood cove base and paint IrJnl. $28,557 AREA MEETING SPACE (continued) Lounge BACK OF HOUSE/EXTERIOR Service Corridor Audio Visual Equipment Upgrade Replace Ergo Chairs Replace Banquet Chairs Conference Tables 99100 Add outdoor furniture to patio-- 4 tables & chairs (16) and to loggia- -4 benches and 2 tables. $14, ! 29 Add floor treatment non-skid surface with noise reduction, 4,332 Sq. Ft. $46,539 $50,000 Refinish edges/lops of 20 lables. $5,000 00/01 01/02 Recarpet 660 Sq. Ft. Reupholster and replace 2 sofas, 4 lounge chairs and 4 side chairs. Upgrade wet bar and refinish or replace 6 side tables. $48,516 $25,000 $25,000 400 chairs $36,736 Refinish tops/edges of 20 tables. $5,000 Refinish tops/edges of 20 lablcs. '$5,000 02/03 $25,000 300 chairs-blue-- S211,940 Page 5 031O4 $25,000 225 chairs-green-- $158,955 600 Chairs $55,104 AREA BACK OF HOUSE/EXTERIOR Add Food Cans Podiums Replace Silk Trees/Plants Carpet Extractor " Replace Awnings-Exterior SYSTEMS Technology InfrastrdCtUre Upgrades Front Office PMS* Delphi (Sales/Catering)* Telephone* Y2K* Subtotal Option I Option 2 99/00 Purchase 4 display food cans for servicing breaks. $12,ooo $4,500 Option I-$30,000 Option 2-$70,000 $2,500 $855,133 $895,133 OO/OI Refinish 10 podiums. $2,000 $50,000 $37,500 $138,593 01/02 Refinish 10 podiums. $2,000 $50,000 $675,769 $635,769 02/03 O3/O4 $10 000 $50,000 $25,000 $323,687 $551,122 Page 6./ AREA Misc. Asset Equipment Purchase Contingency (5%) Option i Option 2 GRAND TOTAL Option 1 Option 2 $5,000 $43,001 $44,757 $903,134 $944,890 00/01 01/02 $10,000 $7,430 $156,023 $5,000 $34,038 $32,038 $714,807 $672,807 02/03 $10,000 $16,684 $350,371 Pagc7~ 03/O4 $5,000 $27,806 $583,928 Appendix iii HOTEL ROAHOKE CONFERENCE CENTER CO/'~i$$1OH FIVE YEAR PROFORMA CAPITAL REPLACEJ~EHT PLAH Current Year 1999-20(X) 2000-2001 2001-2002 2002-2003 2003-2004 Owner's 948,500 1,046,956 337,080 462,455 85,166 44,689 R~rve rr~ 98,456 65,014 102,398 107,518 112,894 118,536 Reserve Doubletree * Estimated 200,000 170,000 179,000 188,000 197,000 207,000 ~101 from Operations Conference Center Owner's (200,000) ** (g~4,890) (156,023) (672.807) (350,371) (583,928) Reserve Owner's 1,046,956 337,080 462,45.5 85, ! 66 44,689 (213,703) Reserve Balance * Current Year and FY 2000 = 2~ of Clro~ Operating Revenues FY2(X) 1 and bey=nd recommends 3% of Gross Operating Revenues ** These expenses cover the purchase of Audio Visual Equipment for inhouse operation. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #293-336 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34366-070699 authorizing an agreement with the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley, said contract amount shall not exceed $637,940.00 without further authorization by Council. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention & Visitors Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011 James D. Grisso, Director of Finance Barry L. Key, Manager, Office of Management and Budget Phillip F. Sparks, Chief, Economic Development H :~AGENDA99~IULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34366-070699. A RESOLUTION authorizing an agreement with the Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized to execute and attest, respectively, an agreement with the Roanoke Valley Convention and Visitors Bureau, for a term of one year, unless sooner terminated in accordance with the provisions of the agreement, for the purpose of increasing tourism and marketing the Roanoke Valley as a regional destination for convention, conference, leisure, and business travel, all as more particularly set forth in the City manager's report to this Council dated July 6, 1999. 2. The contract amount authorized by this resolution shall not exceed $637,940 without further Council authorization. 3. Said agreement shall be in such form as is approved by the City Attorney. ATTEST: City Clerk. July 6, 1999 Council Report #99-26 Honorable Mayor David A. Bowers and Members of City Council Dear Mayor and Council Members: Subject: Roanoke Valley Convention and Visitors Bureau I. BACKGROUND: City Council adopted an annual operating budget which included $637,940 to the Roanoke Valley Convention and Visitors Bureau (RVCVB) for FY 99/00. This includes a one-time contribution of $96,500 for capital needs. City Council requests assistance from the RVCVB in marketing and selling Roanoke and desires assurance that the funds will be used for these purposes. Ci_ty Administration has negotiated an agreement (attached) with the RVCVB to assure that the City's funds be used for these purposes. II. CURRENT SITUATION: RVCVB will submit, for approval by the City Manager, a budget setting forth the anticipated expenditures of City funds involved, no later than July 30, 1999. III. ISSUES: A. Funding for RVCVB. B. Timing. C. Economic Development. IV. ALTERNATIVES: Ao City Council authorize four payments of $159,485 each for a total of $637,940 (which includes the one-time contribution of $96,500) to the RVCVB and authorize the City Manager to execute an agreement which provides for a term of one year with RVCVB for the express purpose of marketing the Roanoke Valley as a regional destination for convention, conference, leisure and business travel. This Agreement contains a mutual indemnity clause and is similar to the one used in the past. 1. Funding is available in the Fiscal Year 1999/00 General Fund budget. Timing would allow the City to continue to make payments to the RVCVB as provided for in the proposed agreement. Mayor and Members of City Council July 6, 1999 Page 2 3. Economic Development would be enhanced. Bo City Council not approve the payrnent or not authorize the City Manager to execute an agreement with the RVCVB for the express purpose of marketing the Roanoke Valley as a regional destination for convention, conference, leisure and business travel. 1. Funding of the RVCVB would be jeopardized. Timing would not allow the City to continue to make payments to the RVCVB as provided for in the proposed agreement. o Economic Development would be negatively impacted due to lack of marketing and promotional activity. V. RECOMMENDATION: City Council authorize four equal payments totaling $637,940 (which includes the one- time contribution of $96,500 for capital needs) to the RVCVB and authorize the City Manager to execute an agreement which provides for a term of one year with RVCVB for the express purpose of marketing the Roanoke Valley as a regional destination for convention, conference, leisure and business travel. Respectfully submitted: James D. Ritchie Acting City Manager JDR/PFS:kdc cc: Director of Finance City Attorney Manager, Management and Budget Chief of Economic Development Director, RVCVB AGREEMENT THIS AGREEMENT, dated July 1, 1999, is by and between the ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of the Commonwealth of Virginia (hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia (hereinafter "City"). WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting destination for Convention and Leisure travel; WHEREAS, the City is the largest contributor and with its concentration of hotels, conference center, convention facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a result of the RVCVB marketing efforts; WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the promotion of the Roanoke Valley as a destination or meeting site for Visitors, including tourists, conventions and meeting groups, special event visitors and commercial travelers; WHEREAS, the City desires to appropriate $541,440 to the RVCVB for the express purpose of increasing tourism activities; WHEREAS, the City desires to make a one-time appropriation of $96,500 to the RVCVB for the express purpose of RVCVB's one-time capital needs; WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase the revenue enhancement derived from tourism activity; and WHEREAS, the City desires to assure that its appropriation of funds be used for these purposes. THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties do hereby agree as follows: 1. Term. The term of this Agreement shall be for a one year period, from July 1, 1999, through June 30, 2000. 'x, 2. Services. Funds made available to RVCVB by the City will be applied to provide additional services resulting directly or indirectly in income producing activities, including but not limited to: (a) Direct sales programs. (b) Sales promotions. (c) Servicing conventions. (d) Marketing/communications. (e) Identify product need (new and improved facility and attractions). (f) Coordination with other City and Civic agencies and businesses involved in the growth of the Roanoke Valley. (g)Staff and mn a Visitors' Center. (h)Promote and sell the Roanoke Valley as a convention and tourist destination. (i)Capital Improvement, to include the one-time capital needs of RVCVB. 3. Work Program/Budget. No later than July 30, 1999, the RVCVB shall submit to the City Manager for approval a work program, marketing plan and budget setting forth in reasonable detail the activities planned for the year and the anticipated expenditures of City funds involved, to include the one- time capital needs of RVCVB. The marketing plan shall be in sufficient detail as to determine the strategy RVCVB will be pursuing in promoting and selling the Roanoke Valley as a destination for group meetings, i.e. conferences and conventions as well as tourists. The City Manager shall approve or otherwise respond to the proposed work program, marketing plan and budget no later than August 24, 1999 in order that any necessary modifications be settled upon on or before August 31, 1999. Monthly reports outlining progress on convention sales, tourism activities and groups booked, bus tour activity, bookings and other information as deemed to be necessary shall be submitted by the RVCVB to the City's Chief of Economic Development. The lack of any written response by the City's Chief of Economic Development requesting redirection of efforts within ten (10) days of receipt of each monthly report, will denote satisfaction with RVCVB efforts. ,-,,. 4. Funding. The City agrees to provide funding to RVCVB in the amount of Six Hundred Thirty-Seven Thousand Nine Hundred and Forty Dollars ($637,940.00), which includes a one-time appropriation of $96,500 for the RVCVB one-time capital needs. The total amount shall be paid quarterly in equal payments of $159,485.00 on or before the last day of July 1999, September 1999, December, 1999 and March 2000. 5. Subcontracting. It is understood that RVCVB may from time to time contract with firms and individuals for the acquisition of goods or services in the furtherance of the activities contemplated by this Agreement. RVCVB shall not enter into any contract relating to activities contemplated by this Agreement or involving the expenditure of funds provided to RVCVB by the City under this Agreement, where the amount of such contract is $5,000 or more, without written authorization of the City Manager unless the nature of the goods or services to be acquired were disclosed in the work program or annual plan and budget submitted for the year. 6. Books and Records, Audits. RVCVB shall keep accurate books and records. Both monthly P&L and Income Statements as well as an audited financial statement shall be made available to the City upon request. Additionally, RVCVB shall make such books and records available to the Municipal Auditor of the City or other independent auditor selected by the City during its regular office hours. 7. Contacts with Prospective Clients. As specified in paragraph 3, the RVCVB shall inform the City's Chief of Economic Development on a regular basis of work in progress at the RVCVB. A representative from the City shall have the right to be present at any formal bid presentations made to any potential group meeting or business meeting. 8. Board of Directors. City Council shall appoint one of its members and one other person as members of the Board of Directors of the RVCVB. Such appointees shall have full voting rights and privileges during the term of this Agreement and shall serve on the Board at the pleasure of City Council. In addition, the City Manager, the City's Chief of Economic Development, the Chairman of the Hotel Roanoke Conference Center Commission or his designee, and the Chairman of the Roanoke Civic Center Commission or his designee, shall be members of the Board, with full voting rights and privileges during the term of this Agreement. 9. Indemnification. Each party shall indemnify and hold harmless the other party, its officers, agents and employees, from any and all claims, legal actions and judgements advanced against it or its officers, agents or employees, and for expenses it may incur in this regard, arising out of the other's negligent acts or omissions, with respect to carrying out this Agreement. 10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a policy or policies of commercial general liability insurance with an insurance company or companies licensed to do business in Virginia, which policy or policies shall provide coverage with respect to claims arising out of the subject matter of this Agreement. The amount of such insurance shall not be less than $1,000,000. RVCVB shall also obtain and maintain during the life of this Agreement Directors and Officers Liability insurance in the amount of $1,000,000 per occurrence providing coverage, including defense costs, with respect to claims arising out of the subject matter of this Agreement. All such policies shall be occurrence policies and shall name the City of Roanoke, its officers, agents, employees and representatives as additional insureds under the commercial general liability policy and, if possible, under the Directors and Officers Liability policy. RVCVB shall provide the City with certificates of insurance for each of the above policies and each certificate shall contain substantially the following statement: "The insurance coverage provided by this certificate shall not be canceled or materially altered except after thirty (30) days written notice has been provided to the City of Roanoke." 11. Assignment. Neither the City nor RVCVB may assign its rights or obligations hereunder without the prior written consent of the other. 12. Notices. Any notices required by the terms of this Agreement shall be deemed to have been given when delivered in person to or deposited in the U.S. mail, postage prepaid, addressed: (a) If to the City: (b) City Manager City of Roanoke Municipal Building, Room 364 215 Church Avenue, S.W. Roanoke, Virginia 24011 If to the RVCVB: Executive Director Roanoke Valley Convention and Visitors Bureau Marketplace Center 114 Market Street Roanoke, Virginia 24011 or at such other address as each party may designate for itself by giving at least five (5) days prior written notice to the other party. 13. Nondiscrimination. A. During the performance of this Agreement, the RVCVB agrees as follows: 1. RVCVB will not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. RVCVB agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. RVCVB, in all solicitations or advertisements for employees placed by or on behalf of RVCVB will state that RVCVB is an equal employment opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 5 B. RVCVB will include the provisions of the foregoing subparagraph (A)(1), (2) and (3), in every subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. 14. Termination. The City may terminate this Agreement at any time if RVCVB applies funds paid to RVCVB by the City for any purpose other than the purposes contemplated by this Agreement, provided that reasonable notice and opportunity to cure shall first be afforded. Upon termination of this Agreement, the number of City representatives on the Board of Directors of RVCVB shall be reduced to two (2). In such event, the City Manager shall designate the City's representatives to remain on the Board or in the event the City Manager does not so designate within 14 days of termination of the contract, the President of RVCVB shall make the designation. 15. Duplicate Originals. This Agreement may be executed in duplicate, each of which shall be deemed to be an original and all of which will be deemed to represent one and the same Agreement. 16. Nonwaiver. RVCVB agrees that the City's waiver or failure to enforce or require performance of any term or condition of this Agreement or the City's waiver of any particular breach of this Agreement by RVCVB extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by RVCVB and does not bar the City fi:om requiring RVCVB to comply with all the terms and conditions of the Agreement and does not bar the City fi:om asserting any and all rights and/or remedies it has or might have against RVCVB under this Agreement or by law. 17. Cooperation. Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Agreement. 18. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made in writing and signed by the appropriate parties. IN WITNESS WHEREOF, the City and the RVCVB have caused this Agreement to be executed and sealed by their respective authorized represl~ntatives. ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk ATTEST: City Manager / Assistant City Manager ROANOKE VALLEY CONVENTION AND VISITORS BUREAU Printed Name and Title Printed Name and Title · Approved as to form: Appropriation & Funds required for this Contract certified: City Attomey Director of Finance Approved as to execution Account No. City Attorney Date: AGREEMENT THIS AGREEMENT, dated July 1, 1999, is by and between the ROANOKE VALLEY CONVENTION AND VISITORS BUREAU, a corporation organized under the laws of the Commonwealth of Virginia (hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of Virginia (hereinafter "City"). WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING ORGANIZATION" whose mission is to market the entire Roanoke Valley as an exciting destination for Convention and Leisure travel; WHEREAS, the City is the largest contributor and with its concentration of hotels, conference center, convention facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a result of the RVCVB marketing efforts; WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the promotion of the Roanoke Valley as a destination or meeting site for Visitors, including tourists, conventions and meeting groups, special event visitors and commercial travelers; WHEREAS, the City desires to appropriate $541,440 to the RVCVB for the express purpose of increasing tourism activities; WHEREAS, the City desires to make a one-time appropriation of $96,500 to the RVCVB for the express purpose ofRVCVB's one-time capital needs; WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase the revenue enhancement derived from tourism activity; and WHEREAS, the City desires to assure that its appropriation of funds be used for these purposes. THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties do hereby agree as follows: 1. Term. The term of this Agreement shall be for a one year period, from July 1, 1999, through June 30, 2000. 2. Services. Funds made available to RVCVB by the City will be applied to provide additional services resulting directly or indirectly in income producing activities, including but not limited to: (a) Direct sales programs. (b) Sales promotions. (c) Servicing conventions. (d) Marketing/communications. (e) Identify product need (new and improved facility and attractions). (f) Coordination with other City and Civic agencies and businesses involved in the growth of the Roanoke Valley. (g)Staff and mn a Visitors' Center. (h)Promote and sell the Roanoke Valley as a convention and tourist destination. (i)Capital Improvement, to include the one-time capital needs of RVCVB. 3. Work Program/Budget. No later than July 30, 1999, the RVCVB shall submit to the City Manager for approval a work program, marketing plan and budget setting forth in reasonable detail the activities planned for the year and the anticipated expenditures of City funds involved, to include the one- time capital needs of RVCVB. The marketing plan shall be in sufficient detail as to determine the strategy RVCVB will be pursuing in promoting and selling the Roanoke Valley as a destination for group meetings, i.e. conferences and conventions as well as tourists. The City Manager shall approve or otherwise respond to the proposed work program, marketing plan and budget no later than August 24, 1999 in order that any necessary modifications be settled upon on or before August 31, 1999. Monthly reports outlining progress on convention sales, tourism activities and groups booked, bus tour activity, bookings and other information as deemed to be necessary shall be submitted by the RVCVB to the City's Chief of Economic Development. The lack of any written response by the City's Chief of Economic Development requesting redirection of efforts within ten (10) days of receipt of each monthly report, will denote satisfaction with RVCVB efforts. 2 .. 4. Funding. The City agrees to provide funding to RVCVB in the amount of Six Hundred Thirty-Seven Thousand Nine Hundred and Forty Dollars ($637,940.00), which includes a one-time appropriation of $96,500 for the RVCVB one-time capital needs. The total amount shall be paid quarterly in equal payments of $159,485.00 on or before the last day of July 1999, September 1999, December, 1999 and March 2000. 5. Subcontracting. It is understood that RVCVB may fi.om time to time contract with firms and individuals for the acquisition of goods or services in the furtherance of the activities contemplated by this Agreement. RVCVB shall not enter into any contract relating to activities contemplated by this Agreement or involving the expenditure of funds provided to RVCVB by the City under this Agreement, where the amount of such contract is $5,000 or more, without written authorization of the City Manager unless the nature of the goods or services to be acquired were disclosed in the work program or annual plan and budget submitted for the year. 6. Books and Records, Audits. RVCVB shall keep accurate books and records. Both monthly P&L and Income Statements as well as an audited financial statement shall be made available to the City upon request. Additionally, RVCVB shall make such books and records available to the Municipal Auditor of the City or other independent auditor selected by the City during its regular office hours. 7. Contacts with Prospective Clients. As specified in paragraph 3, the RVCVB shall inform the City's Chief of Economic Development on a regular basis of work in progress at the RVCVB. A representative fi.om the City shall have the fight to be present at any formal bid presentations made to any potential group meeting or business meeting. 8. Board of Directors. City Council shall appoint one of its members and one other person as members of the Board of Directors of the RVCVB. Such appointees shall have full voting rights and privileges during the term of this Agreement and shall serve on the Board at the pleasure of City Council. In addition, the City Manager, the City's Chief of Economic Development, the Chairman of the Hotel Roanoke 3 Conference Center Commission or his designee, and the Chairman of the Roanoke Civic Center Commission or his designee, shall be members of the Board, with full voting fights and privileges during the term of this Agreement. 9. Indemnification. Each party shall indemnify and hold harmless the other party, its officers, agents and employees, from any and all claims, legal actions and judgements advanced against it or its officers, agents or employees, and for expenses it may incur in this regard, arising out of the other's negligent acts or omissions, with respect to carrying out this Agreement. 10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a policy or policies of commercial general liability insurance with an insurance company or companies licensed to do business in Virginia, which policy or policies shall provide coverage with respect to claims arising out of the subject matter of this Agreement. The amount of such insurance shall not be less than $1,000,000. RVCVB shall also obtain and maintain during the life of this Agreement Directors and Officers Liability insurance in the amount of $1,000,000 per occurrence providing coverage, including defense costs, with respect to claims arising out of the subject matter of this Agreement. All such policies shall be occurrence policies and shall name the City of Roanoke, its officers, agents, employees and representatives as additional insureds under the commercial general liability policy and, if possible, under the Directors and Officers Liability policy. RVCVB shall provide the City with certificates of insurance for each of the above policies and each certificate shall contain substantially the following statement: "The insurance coverage provided by this certificate shall not be canceled or materially altered except after thirty (30) days written notice has been provided to the City of Roanoke." 11. Assignment. Neither the City nor RVCVB may assign its fights or obligations hereunder without the prior written consent of the other. 12. Notices. Any notices required by the terms of this Agreement shall be deemed to have been given when delivered in person to or deposited in the U.S. mail, postage prepaid, addressed: (a) If to the City: 4 (b) City Manager City of Roanoke Municipal Building, Room 364 215 Church Avenue, S.W. Roanoke, Virginia 24011 If to the RVCVB: Executive Director Roanoke Valley Convention and Visitors Bureau Marketplace Center 114 Market Street Roanoke, Virginia 24011 or at such other address as each party may designate for itself by giving at least five (5) days prior written notice to the other party. 13. Nondiscrimination. A. During the performance of this Agreement, the RVCVB agrees as follows: 1. RVCVB will not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. RVCVB agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. 2. RVCVB, in all solicitations or advertisements for employees placed by or on behalf of RVCVB will state that RVCVB is an equal employment opportunity employer. 3. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. 5 B. RVCVB will include the provisions of the foregoing subparagraph (A)(1), (2) and (3), in every subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. 14. Termination. The City may terminate this Agreement at any time ifRVCVB applies funds paid to RVCVB by the City for any purpose other than the purposes contemplated by this Agreement, provided that reasonable notice and oppommity to cure shall first be afforded. Upon termination of this Agreement, the number of City representatives on the Board of Directors of RVCVB shall be reduced to two (2). In such event, the City Manager shall designate the City's representatives to remain on the Board or in the event the City Manager does not so designate within 14 days of termination of the contract, the President of RVCVB shall make the designation. 15. Duplicate Originals. This Agreement may be executed in duplicate, each of which shall be deemed to be an original and all of which will be deemed to represent one and the same Agreement. 16. Nonwaiver. RVCVB agrees that the City's waiver or failure to enforce or require performance of any term or condition of this Agreement or the City's waiver of any particular breach of this Agreement by RVCVB extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms or conditions of this Agreement or a waiver of any other breaches of the Agreement by RVCVB and does not bar the City from requiring RVCVB to comply with all the terms and conditions of the Agreement and does not bar the City from asserting any and all rights and/or remedies it has or might have against RVCVB under this Agreement or by law. 17. Cooperation. Each party agrees to cooperate with the other in executing any documents necessary to carry out the intent and purpose of this Agreement. 18. Entire Agreement. This Agreement constitutes the entire agreement between the parties and supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made in writing and signed by the appropriate parties. 6 IN WITNESS WHEREOF, the City and the RVCVB have caused this Agreement to be executed and sealed by their respective authorized representatives. ATTEST: CITY OF ROANOKE Mary F. Parker, City Clerk ATTEST: Printed Name and Title City Manager / Assistant City Manager ROANOKE VALLEY CONVENTION AND VISITORS BUREAU Printed Name and Title Approved as to form: City Attorney Approved as to execution City Attorney Appropriation & Funds required for this Contract certified: Director of Finance Account No. Date: 06/30/99 03:05PH Chas. Lunsfocd Sons & Rssoc. PRGE 002 OF 002 A CORD. pnoDu~n THIS CE~ii~iCATE IS ~ED AS A ~i~ ~ ~R~TION ~has [~sfo;d Sons ONLY AND CONF~S NO RI~T$ ~ON THE ~RTIRCATE HO~R. THIS ~R~ATE DOES NOT ~D, ~T~D OR ~ ~ssac~a[es ALTER THE CO~GE AFFORD~ BY ~ POLICIES B~OW. P. 0. 8ox 25~1 CO~ANIES A~OR~G CO.AGE Roanoke ~R 2b010 C~NY (5~0) 982-0200 A FedKa] ]nsu;ance Coapan~ C~A~ gisitors 6~eau c~Y 11~ Ha~ke~ SLzeeL Roanoke, g~ 2~011-1q02 ........... J .... , ~ , O THIS IS TO CERTIFY THAT THE POLICES OF INSURANCE USTED ~LOW HAVE BEEN ISSUED TO THE INS~EDNAMED ABOVE F~ T~ P~ICYP~I~ ~ND~cA TED ~N~ Tw~THs T AND~NG ~YREQU~REMENT ~ T~M~R c~NDm~N~F ANY c~NTRAc T ~R~ ~ERD~c~ENTW~THRE~Ec T T ~ wH~cHT~S CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, T~ INSURANCE AFFORDED BY THE POL~IES DESC~BED HEREIN IS SUOJECT TO ~L ~E T~MS, EXCLUSIONS AND CONDITIONS ~ SUCH POUCIES. LIMITS SHOWN MAY ~VE BEEN RE--CED BY PAD CLA~S. CO ~TR~P[ OF aSURAN~ ~LICY NUMNER ~OLICY[~CTI~ ~Y GENERAL LIABILITY ~ A~TE $ OW~R'$ ~ CONT~ACi~S ~ EACH ~ ~ FI~ ~ (~y ~D E~ (Any ~ ~) AUTOMOB~ UAB~ A~ AUTO C~I~O Sl~ AL~ OW~O AUTOS S~0U~ED AUTOS (P~ pm~) HI~D AUTOS ~ B~iLy I~Y NON*OWNED AU]OS (P~ accid;nl) GARAGE ~ AUTO ~Y . EA ACCI~H A~ AUTO OT~R I~ A~O ~Y: '..-,'-'.:':."=.' :'..".'.'=...:.. ~ , EA~ ACCI~T A~TE $ LLA FORM A~GA~E O[HER ~HAN U~RELLA FORM $ WORKER~ C~MPENSATION AND WC STAI~ OIH- ..:.:. EM~O~R~' LIVERY T~Y L MITS PARINERS/EXECUHVE~ INCL ~ DI~I~ ~FICERS ARE: EX~ ~ DI~ASE-EA E~OY~ $ OTHER ~ Oi;ecto;s ~ 0ff~ce~s Liab 81~81251EZG 7/01/99 7/01/00 $1,000,000 ~H LOSS/E~H POLZCY PE~0D DESC"IPTION OF OPERAT~NG~OCATIONG~HI~,~PEOIAL I~MS ~T]BLE; SIO,OOO IT ~S ~RE~ ~D UGRSTDDD T~T THE C~TY DF KD~DKE, OFFICERS, RGENTS, EHPLOYEES ~ UOLUHTEERS ~E N~E~ RS R~T[OH~L ~NSU~DS RS RESPECTS T~ THE ~DUE COUE~ ONLY .................................................. , ......... ~ ......... . ............... ~ ............ ~,~,_ .~_.,~. ~ ~.~ . ~ ~ ~ ~OU~ ~Y OF THE ABO. DESORaED PO~8 BE THE CITY OF R~NOKE E~mATION DA~ ~EOF, ~E ~SUmG ~W~y ~ ~HAVOR ~ MiL ~UN~C[ PRL BLDG., KDOH ~6~ 50 DAYS ~N NOT~ TO ~E ~I~A~ HOLDE~ ~TTN: ~BBE HOSES B~ F~flE ~ MA~ S~ ~ SH~ NPOSG NO O~N ROANOKE, U~ 2~011 A~=='~EPRE~NT~ -- 06/30/99 02:59PN Chas. Lunsford Sons & Rssoc. PRGE 00~ OF 00~ THIS CERTIFICATE IS ISSUED AS A MAi~EI~ OF INFORMATION Chas Lunsford Sons ONLY AND CONFI~S NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR ~ Associates ALTER THE COVERAGE AFFORDI~) BY ~ POLICIES m~OW. P. 0. Box 2511 COMPANIES AFFORDING COVERAGE Roanoke gl~ 2~010 COMP^NY (5~0) 982-0200 A Hartford Casualt~ ]nsu~ance Co INEURED COMPANY Roanoke ga]leg ConuenLion ~ B gisitors Bureau COUPANY 11~ Market Street C Roanoke, i/R 2~011-lb02 comPAnY THIS IS TO CERTIFY T~T THE POLICES OF INSTANCE eST EO B[L O W HAVE BEEN ISLED TOTHE INS~EONAMEO ABOVE FOR THE POLICYPER~O INDICA~O,NOTWITNS TANDING ~YRE~UIREMENT, T~ MCR CONOITION OF ANYCONTRACTOR O~EROOC~ENTWiTNRE~[CTTOWNiCNT~S CERTIFICATE MAY BE ISSU[O OR MAY PERTAIN, T~ INSURANCE AFFORDEO BY THE POL~IES DESC~OED HEREIN IS SUBJE~T TO ~L ~[ T~MS EXCLUSIONS AND CONDITIONS OF SUCH POUCIES. LIMITS SHOWN MAY ~VE BEEN RE~CEO BY PAO CLA~$. CO ~PE OF ~S~AN~ ~LICY NUMBER I POLICY E~OTI~ ~Y ~AT~ ~__GENERACLIA"IUTY I~SB~LBg~0 110ll99 7/01/00 a~ *~]E ~ O~R'S & C~TRACI~'S ~OT I ~ ~C~ FI~ D~ (~y ~ lire)' $ ~D E~ (Any ~ ~) $ AUTOMOB~ UAB[~Y ANY AUTO C~I~D S~ LIMll $ A~ O~EO AUTOS S~DULED AUIOS (P~ ~) HI~D AUTOS NON-OWNED A~OS (P~ acci~nl) GARAG~ LIAB[~ AUTO ~Y. EA ACCI~NT ANY AUtO OT~ I~N AUTO ~Y: ':.'*-.**-"**' *- :'**' A~TE $  LLA A~GATE FORM O~ER THAN U~RELLA FORM WORKERS ~MPEN~ATION AND WC STA[U- O]H- =..:.:. ::.:. :~.~:.**:.:. :~. ::..:.:. ~:: ::..:.:: EM~O~R~' LI~[~Y T~Y L M TS ER ~ EA~ ACCI~NT $ l~ P~PRIETOR/ ~ INCL P~[NERS/E~CU~IVE~ ~ DI~SE-~ICY LIMII ~ ~F~CE~ ARE: I IEx~ ~ DI~ASE-EA E~OYEE OTHER DE~CRIPT~N OF OPERAT~N~P_O~.TiON$~H~GI$PECIAL ~T [S UNDERSTODD ~ ~REED T~T THE C[TV 0F ROMOKE, THEIR 0FF/CERS, RGENTS, EHPLOYEES ~ UOLUNTEERS ~E N~ED RS ~T]0NRL ]NSUREDS RS ~SPECTS T0 THE ~0UE COUE~ ONLY ~OU~ ~Y OF THE ~O~ DE~RI~ P~6 BE THE CITY 0F R~NOKE [~AT~O. O~ ~[o~, ~ ~um~ ~y W~ H~N[C]PRL BLDG., RDOH ~ 6~ ]0 oA~ ~..oT~ TO m~ ~cA~ HOCOi..~ ~ mi ~. DEDD]E HOSES .w ~.~ ~ MA& ~ ~ ~.~ W.O== .o 215 CHURCH ST~ET SM o~ ANY K~ ~ON T~ ~ANY. =~ A~ R0 NOKE, i?-:::-:?:..::':.;~::.:.~.::~i? ?.~.-i~.::.-:..:~:.~:g~:~¢~:~i?~:~i¢~.~g~:~:~i.~::~:::::i:?:i:?::::i:?~::::?i:~.::::::::::::::::::::::::::::::::::;, :~.:..: .~::,:.:~.::::~:.::.::;:~:.:~.~.~:.:~.:~.:~,~:. ~:...~:.:~. ... .._.....~.~....~.... ....... .,. .......... 06/30/99 01:29PN Chas. Lunsfocd Sons g Assoc. PAGE 002 OF 004 ~o~u~ THIS CERTIFICATE IS ~ED AS A ~TT~ ~ ~FOR~TION tr ONLY AND CONF~S NO RI~TS ~ON THE CERTI~CATE Chas Lunsfozd Sons HO~R. THIS ~R~ATE DOES NOT ~D, E~D OR ~ ~ssoclates ALT~ THE CO~ AFFORD~ BY ~ POLICIES B~OW. P. 0. ~ox ~5~] CO~ANIES A~OR~G COV~AGE Roanoke UR 2~010 c~ (Sb0) 982-0200 A Ha;[fozd Casual~ Instance Co ~anoke Ua]leu Conuen[ion ~ B 11~ Hazke[ STreak C Roanoke, U~ 2~011-1b02 c~Y :~: ;: · ;:~:~'~::~C~:~:~:g~:~:~;~:~.~:~g~;:~&~:.~:~;:~:::~:~:~:~:;;~:~&:~;:7~:~~..,,-, ........ -.~.- .:,. ~,,~-~.~.~.-,,~<,~.~x.:.>~.~ .~:~x~.x~..~x~x~.~,x,~.x~ ~,,~ "'.'; '.."."' "' '.'.'. ~.'"' ,.'.'.'.'." .'.': '.'.'-' ,.','.: '.'.': '.'.. ,. ,'.'.'.',.'.'.',.'.'.',.',: ,.',.', ,--'*'.,'.', ,*-,.'.'.'.'.',-,.,-.','.' ,.'.'.'.'.' ,; ,.',.'.'.'.'.', ~.'. ,.'.'; ,.'..'.'.,,.'*',.'.'.';.'.'.-,.,'.-*'-~.', ,..'*'--.'.'.' .......... '.--',.,-.-~.',.-,.'.'.,-.',.~*'.'.',.'-.. ......... ..',.,,,..,.- ................ .~;,.?..,..,;,.~: .............. THIS IS TO CERTIFY T~T THE POLICES OF INSURANCE LISTED ~LOW HAVE BEEN ISLED TO THE INS~EONAMED ABOVE FOR THE P~ICYPER~O IND CA~D.NOTW T~STAND~NG~YREQU~REMENT'T~M~RC~ND~T~N~FA~C~NTRACT~R~ER~c~ENTW~T~RE~ECTT~WH~CHT~S CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. T~ INSURANCE AFFORDED BY THE POL~IES DESC~BED HEREIN IS SUBJECT TO ~L ~E T~MS. EXCLUSIONS AND COND~IONS OF SUCH POLICIES. LIMITS SHOWN MAY ~VE BE~ RE'CED BY PAD CLA~S. CO POUCY E~CTI~ ~Y ~AT~N Lm ~ OF "S~AN~ POUCY NUMBER DA~ (M~) DA~ (M~O~ ~ GENERAL LIABI~TY I~S~LBgh~0 7/01/99 7/01/00 ~ A~TE FI~ ~ (~ ~ fire) $ ~O E~ (An7 ~ ~) AUTOMOB~ ~Y ~ C~I~O S~E LIMII $ A~ AUTO A~ O~O AUTOS B~ILY I~ ~ S~LED AUTOS (P~ per~} ~ PRetTy D~ $ GARAGE LIAIL~ AUTO O~Y . EA ACCI~ $ A~ AUTO OT~ I~N A~O ~Y: '..:.' ..-.'."'.v .." .,--.v :....-.....  EA~ ACCI~NT $ A~TE EXCEI~ LIAB[~ EACH ~C~ $ LLA FORM AG~GATE O~ER THAN U~RELLA FORM $ WORKERS COMPENSATION AND WC SIA[~ O]~ ....................... E~O~R~' LI~[~Y T~Y LIMITS ~ EA~ ACCI~NT $ ~ P~IE[OR/ ~ INCL ~ DI~ICY LIMII P~INER3/EXECUTIVE ~FICE~ ARE:I J EX~ ~ DI~A~A E~O~E OTHER ~ Business O~e~s Packa9e lbS~LBgh~O 7101199 7/01/00 $1,000,000 each less/each polic9 period DESCRIPT~N OFOPERAT~N~OCATION~SRECIAL ImMS IT IS U~ERSIODD ~ ~REED TffiT THE CERTIFI~TE HOL~R IS ~ED ~S ~ LOSS P~YEE ~S RESPECTS T0 THE C~NON COPZER, g~UED ~T $10,206. L0~N fl ................................................... :~:'~:':'-~ ................ :::::::::::::::::::::::::::::::::::::::::::::: ;:~:;::~.:~:::~.~.~?:~:~.:?~.~:.~.~:~:~`:~:~:~.:~:~?~?~:~:~:~:~:~:~? ............................................... ~OU~ ~Y OF THE AIO~ DE~GRI~ PO~[~ IE ~E~]~ 8US]NESS CREOZT CORP [~mATION DA~ ~[O~, ~[ ~IUINO ~P~Y W~ iN~AVOR ~ M~ P.O. 80X ~5~7 ~0 DAYI ~N NOT~ TO ~i ~R~ICA~ HOL~ 06/30/99 01:30PM Chas. Lunsford Sons & Rssoc, PRGE 003 OF 00~ p~o~g~ THIS CERT~ICATE IS ~ED AS A ~TT~ ~ ~FOR~TION ONLY AND CONF~ NO ~I~T~ ~ON THE CE~TI~CATE Chas Lunsfo=d Sons HO~ER. THIS ~R~ATE DOES NOT ~D, EXT~D OR ; ~ssocia~es ALTER THE CO~ AFFORD~ BY ~ POUCIES B~OW. P. 0. Box 257l CO~ANIES A~OR~G CO.AGE Roanoke O~ 2~010 c~ (S~0) 982-0200 A Ha[CfoTd Casua]L~ Instance Co ~I~ED C~ANY Roanoke ga]leu ConuenLion E B gtsJLo[s B~eau c~ 11b Ha~keL SLgeeL C Roanoke, ~ 2~0~1-1b02 co~Y D · ...... ,:...,..,.~.~.....~ ......... ,~ .:......~, ..,~ .,;.... ,....~.,..~... ·, .,.~.. > .....~.., ,...,.,,;. ~`~;.`~`"~.~"~.~.~.~..~.`..~`~..~.~"~..~"~"~"~?~.~.~.~.~`~"~.~ ,,.~; ............... THIS IS TO CERTIFY THAT THE POLICESOF INSTANCE USTED ~L OW HAVE BEENISSUED TO THE INS~EDNAMED ABOVE F~ T~ P~ICYP~ INDICA~D.NOTWITHS TANDING ~Y REOUIREMENT. T~MOR CONDITION OF ANYC ONTRACT OR O~ER~C~ENTWITHRE~ECTTOWHICHT~S CERTIFICATE MAY BE ~SUED OR MAY PERTAIN. T~ INSURANCE AFFORDED BY THE POL~IES OESC~BED HEREIN IS SUBJECT TO ~L ~E T~MS. EXCL~IONS AND COND~IONS OF SUCH POUCtES. LIMITS SHOWN MAY ~VE B~N RE, CED BY PA~ CLA~S. co POLICY E~CTI~ PO~Y ~PE OF ~ POLICY NUMBER i ~OMMERCI AL GE~ LIABILITY PR~/~ A~ C~IMS MA~ ~R ~ & ~V I~Y OW~R'S & CONTRACI~S ~OT ~ ~ FI~ ~ (~y ~ lire) $ ~D E~ (A~ ~ ~) AUTOMOB~ L~B~Y ANY AUTO ALL OWeD AUTOS B~ILY - SC~DULED AUTOS (P~ p~n) ~ HI~D AUTOS B~iLY I~ NON-OWNED AUIOS (P~ acci~nl) ~OP~TY D~ : $ GARAGE LIAIL~ AUTO ~Y - EA A~T $ ANY AUTO OT~ [~N A~O ~Y: '"" '"-':':" '"' '"'". "..--".-- ~CH ACC~T :$ A~ $ EXCE$~ LIA~L~ EACH ~  ~LLA FORM AO~TE OTHER TH~ ~RELLA FORM WORKERS ~MPENSATIO~ AND WC STA[~ O1~ ....................... ~M~O~R~~ LI~L~Y T~Y L M 1S EL EA~ ACCI~NT [~ P~PRIETOR/ ~ INCL ~ DI~SE-~ICY L~II $ P~NERS/E~TIVE ~FICE~ ARE: I IEX~ ~ DI~A~A E~O~E $ OTHER R Bus,ness O~e[s ?acka~ I~S~LS~O 11011~ 7101100 $1,000,000 each lassl~ach p~ri~d DESCRIPTION OF OPERAT~NSLO~TIONi~H~PEOIAL ImUS IT IS U~ERST00D R~ ~REED T~T RIgT C~OlI C0~0~TION IS N~ED ~S ~]Ti0N~L ]NSUREO ~ND LOSS P~EE ~S ~SPECTS T0 EDP E~U~PHENT L~TED ~T llq ~R[ET ST., R0~0KE, ~a ~011 ~CTI 160~H00~6]~000~0-P~RTNER ]] ~OU~ ~Y OF THE ABO~ DESCRIED POL~E~ BE ~ B~E ~ C/O LE~E ZNS. ~ENCY SEEV ]CES 30 CAYS ~N NOT~ TO mE ~amCA~ aOLO~ NAMED TO THE P. 0, BOX 9606~ ~ F~RE ~ MA~ ~ ~ SH~ rePOSE NO O~A~N OR BELLEVUE, ~ g8009 oe ~Nr ~,~o uPom mE ~RmY. ,~ ~ OW ~mTXT,~. 06/30/99 01:32PH Chas. Lunsfocd Sons & Assoc. PAGE 00~ OF 004 PRODU~R THIS CER~CATE IS $~ED AS A ~TT~ OF ~FOR~TION ONLY AND CONF~S NO RI~T$ ~ON THE CERTI~CATE Chis ~sfo[d Sons HO~R. THIS CER~ATE DOES NOT AMID, EXT~D OR ~ ~ssoc~tes ALT~ THE CO~RAGE AFFORD~ BY ~ POLICIES B~OW. P. 0. Box 25~ CO~AHIESA~OR~G CO~AGE Roanoke U~ 2~010 c~Y (5b0) 982-0200 A Ha;tfo~d ~asualt~ Ins~ance Co ~I~ED C~ANY Roanoke ~alle~ Conuent~on ~ B gJsJCo[s B~eau ~1~ Ha[ke~ SLTeeL C Roanoke, g~ 2~01i-1~02 THISIS TO CERTIFY T~TTHE POLICESOFINSURANCE USTED ~LOW HAVE BEENISSUED TO THEINS~EDNAMED ABOVE F~ THEP~ICYPER~ INDICATED.NOTWITHSTANDING ~YREQUIREMENT,T~MORCONDITION OFANYCONTRACTORO~ERDOC~ENTWlTHRE~ECTTOWHICHTMS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. T~ INSURANCE AFFORDED BY THE POL~IES DESC~BED HEREIN IS SUBJECT TO ~L ~E T~MS, EXCL~IONS AND COND~IONS OF SUCH POUClES. LIMITS SHOWN MAY ~VE B~N RE.CED BY PA~ CLA~S. CO pOLICY E~CTI~ PO~Y ~AT~N ~E OF ~$URAN~ P~ICY NUMBER L~ DA~ (M~) DA~ (M~D~ ~ GENERAL LIABIUTY I~S~LBg~0 7/01/99 7/01/00 OE~ AGATE $ X COMMERCIALGENE~LIABILITY ~~/~ A~ $ CLAIMS MA~ ~R PE~ & ~V I~Y $ OW~R'S & CONTRACT.S ~T EA~ ~ $ FI~ ~ (~y ~ fire) $ AUTOMOB~ ~ C~I~ SI~E LIMII $ A~ AUTO A~ O~D AUTOS 8~ILY ~ S~D~ED AUTOS (P~ Pm~) NON-OWNED ~OS (P~ acci~l) ~ PR~TY D~ GARAGE LIAB~ AUTO ~Y · EA A~I~ $ A~ AUlD OT~ I~ A~O ~Y: -':. ...'.:'..' :. .:-.: .v :.. ~ ACC~T $ EXCE~I L~IL~ EA~ ~ $ L FORM A~TE O[HER THAN U~RELLA FORM $ WORKER~ ~MPEN~ATION AND WC SiAI~ O[H- ' ....................... EM~O~RS' LI~[~Y T~Y LIMITS EL EA~ ACCI~NT I~ P~IE[OR/ ~ INCL ~ DI~I~ L~II P~INERS/EXECUTIVE ~FIC~ ARE: EX~ ~ DI~A~A E~OYEE OTHE~ A BusJness 0~e[s Package I~S~LBg~0 7/01/99 7/01/00 $1,000,000 each 10ss/each policy period ~TIBLE; DE*CRIPT~NOFOPERAT~N~OOATION*~*~PECIALImM$ IT IS UNDERSTOOD flW ~REED TffiT THE CITY 0F R0ffi0KE, THEIR 0FFZCERS, ~GENTS, EHPLOYEES ~ g0L~NTEERS ~E N~ED ~S ~T]0N~L ~NSUREOS ~S ~SPECTS T0 THE ~0gE C0gE~E ONLY ~OU~ ~Y OF THE ~O~ DE~RI~ P~ BE THE CITY 0F R~NOKE [~I*TION OA~ ~Eo,, ~[ ~IUlNO ~V WE HUN]C]P~L BLDG., RDOH ]6~ ]0 DAYI ~N NOT~ TO mi ~A~ HOL~ DEDO]E NOSES ~ F~RE ~ ~IL ~ ~ IH~ WOfl NO 215 CHU~H STREET S~ oF ANY ~B ~ON THE ~Y. I. k~ 06/30/99 11:~3AH Chas. Lunsford Sons & Assoc. PAGE 002 OF 00~ :'-~'i~6~i .................................. THIS CERT~CATE IS ~ED AS A ~TT~ OF m~R~TION ONLY AND CONF~ NO I~T~ ~ON ~E ~ER~ATE Chas L~sfo~d Sons HO~R. THIS ~R~ATE ~ES NOT ~, ~T~D OR ~ ~ssociates ALT~ THE CO~ AFFORD~ BY ~ P~S B~OW. P. 0. Box 25~l COCA.ES A~OR~G COV~AGE Roanoke U~ 2~010 (5~0) 982-0200 A Haztfozd Casua]t~ Instance Co Roanoke Ual]eU Conuen~ion ~ B U~s]Lo=s B~eau c~ IR Ha=keL SLzee~ C Roanoke, g~ 2~011-1~02 c~ I O THIS IS TO CERTIFY THAT THE POLICES OF INSTANCE US T ED ~L OW HA~ BEEN ISSUED TO THE INS~ED NAMED ABOVE F~ T~ P~ICYP~ INDICATEO,NOTWITHST~NOING~YflEOUIREMENT,T~MOR CONDmONOF ANYCONTRACTORO~EROOC~ENTWITHRE~ECTTOWHICHTHS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, T~ INSURANCE ~FFORDED BY THE POLCIES OESC~BEO HEREIN ~ SUBJECT TO ~L ~E T~MS, EXCLUSIONS ~ND CONDEIONS OF SUCH POUCIES. LIMITS SHOWN M~Y ~VE B~N RE~CE~ BY PkD CLA~S. POLLY E~CTI~ ~Y EXP~AT~N CO Type OF NIURAN~ P~ICY NUMBER ~ GENERAL LIABlUTY I~SB~LBg~0 H08/99 7/01/00 ~ CLAIMS ~O E~ (An~ A~ AUTO ALL O~O AUIOS 8~ILY S~O~ED AU[OS HI~D A~OS B~ILY -- (P~ ~ccid~l) NON-OWNED A~OS G~R~GE LIABL~ AUTO ~Y - EA A~ $ ~ ACCI~T $ EXCE~$ LIAB~Y EACH ~ LLA FORU A~ATE $ O~R TH~ U~RELLA FORM WC STAT~ OIH- ' ...................... WORKER~ ~MPEN~ATION AND T~Y L EMAOA~I'LI~L~Y EL EA~ ACCI~NT $ P~TNERS/EXECUT~VE ~F~CE~ ARE: EX~ EL DI~A~A E~LO~E OTHE~ ~ E]ect~on[c Data P~ocessin I~S~LBg~0 1/01199 7/01/00 $]],~00 PERSOH~ PROPER1~ ~T]BLE; ~50 ~E~CAIPT~N OF OPEAAT~N$~OCATIONB~H~SlSPEClAL I~M~ IT IS UNDERST00D R~ ~REED T~T THE CERT[F]~TE HOL~R IS ~ED ~S R LOSS P~YEE RS RESPECTS T0 THE CRHON C0P]ER, V~UED RT $10,206. L0~N ~ 0059~7~2 SHOU~ ~Y OF THE ABO~ DESCRIED POk~8 ~E~]~ BUSINESS CREDIT CORP E~mATION DA~ ~REO,, ~E ~SUINO ~Y ~ EN~AVOR TO MAL BELLEUU[, V~ 98009 .~ FAIRE ~ MAL ~ K~ SH~ ~OSi NO OF ANY K~O ~ON THE ~ANY, ~ A~ OR R~REIENTA~. 06/30/99 11:~5RH Chas. Lunsfocd Sons & Rssoc. PRGE 003 OF 00~ '~'~ .............................................................................................................................. THiS CERTB:ICATE IS ISLED AS A ~TT~ ~ ~FOR~TION ' ONLY AND CONF~S NO RI~T$ ~ON THE CER~C&~ Chas L~sfogd Sons HO~ER. THIS ~R~ATE ~ES NOT ~D. EXT~D OR E Rssoc~akes ALT~ THE CO~ AFFORD~ BY ~ POU~S B~OW. P. 0. Box 2511 CO~ANIES A~OR~G CO--GE Roanoke UR 2~010 c~ (5~0) 982-0200 A Ha;tfo;d Casual[~ Instance Co Roanoke Ual]e9 Conuen[Jon E B ~isJto;s B~eau c~ 1l~ Harket Street C CERTIFICATE NAY BE ISSUED OR NAY PERTAIN, T~ INSURANCE EFORDED BY THE POLICIES DESC~BED HEREIN IS SUBJECT TO ~L ~E T~MS, ~XCLUS~O.S ~.o CO.OmONS ~ Such .OUaES. u~s SHOWN U~Y ~V~ 8EEN Re. CEO 8Y .AO CLA~S. POLICY E~CTI~ ~ co Type OF ~SURAN~ ~ICY NUMBER DA~ ~) DA~ (M~D~) L~ ~ GENERAC CIAOIUTY l~S~ghbO 1101199 1/01/00 e~ ~TE -- F~ D~ (~ ~ ~O EXP (Any ~ ~) AUTOMOB~B[~Y C~l~O SI~E LI~I $ A~ AUTO ALL O~0 AUTOS B~ILY I~ S~ED AUIOS HI~D A~OS B~ILY I~Y ~ (P~ acci~nl) NON-OWNED AUIOS GARAGE LIAB[~ AUTO ~Y - EA EA~ ACCI~N[ $ ~ A~TE $ EXCE~ LIAB[~ EACH ~C~ LLA FORM A~QA;E $ OTHER TH~ U~RELLA FORM $ WC SIAI~ O1~ ~FICE~ A~E: EX~ EL DI~A~A E~OYEE R E~ect[onic Data P~ocessin I~S~LBg~0 7/01/99 7/01/00 ~]],~00 PERSON~ PROPERI~ SPEC]A DESCRIPTION OFOPEaAT~NS~O~TION5~H~PEClALI~M~ ~T ]S U~E~ST000 R~ ~REEO T~T RTU C~D]T C0~0~[~0N IS N~EO ~S ~H]0N~L ~NSU~ED ~ND LOSS P~EE RS ~SPECTS T0 E~ E~U~PHENT L~TED ~T 11~ ~[ET ST., R0~0KE, U~ 2~011 ~CTI 1602NH00261200020-PRRlNE~ ]] ~TST CED]T COKPOR~T]0N [~mATION DA~ ~EOF, ~E ~IUING ~Y C/0 LE~E INS. ~NCV SEKHCES ]0 DAYI~NNOT~TO~E~TFICA~HO~NITO~, P. 0. BOX 9606~ .~ FACILE ~ MA~ ~ ~ iH~ ~$E NO O~A~N Off 06/30/99 11:46RN Chas. Lunsfocd Sons & flssoc. PflGE 004 OF 004 P~O~U~ THIS CERT~CATE IS ~ED AS A ~ ~ ~F~TION ONLY AND CONF~S NO ~T~ ~ON THE ~R~CA~ Chas L~sfo;d Sons HO~R. THIS CER~ATE ~E~ NOT ~D, ~D OR ~ ~ssoc~atas ALT~ THE CO~ A~ORD~ BY ~ POL~S B~OW. P. 0, ~ox 257] CO~ANIES A~R~G CO~AGE Roanoke U~ 2~010 c~ (5~0) 982-0200 A ~a=tfozd Casua]t~ Ins=trice Co ~ED C~ANY Roanoke Ua~]e~ Conuen~]on E B Pisicogs B~eau 1R Ha[ke~ S~ee~ C Roanoke, U~ 2~01l-l~02 c~ D THIS IS TO CERTIFY T~T THE POLICES OF INS~ ANCE USTED ~LO W HAVE BEE N ISSUED TO THE INS~EONA~D ABO~ F~ T~ P~ICYP~ INDICA~D.NOTW THSTAND NG~YREOUIREMENT.T~MORCONDI~ONOFANYCONTRACTORO~ERDOC~ENTWIT~E~ECTTOWHICHT~S CERTIFICATE MAY BE ~SUED OR MAY PERTAIN, T~ INSURANCE AFFORDEO BY THE POL~IES OESC~BED HEREIN IS SUBJECT TO ~L ~E T~MS, EXCLUSIONS AND COND~IONS ~ SUCH POUCIES. LIMITS SHOWN MAY ~VE B~N RE~CED BY PAO CLA~S. co PoLIcY E~OTI~ PO~Y ~PE OF a;~ ~ICY NUMBER ~ GENERAL LIABILITY I~S~LBg~0 7/0lZ~9 7/01/00 ~ A~TE S A~ AUTO S~ED AUIOS -- (P~ acci~nl) NON-OWNeD P~TY 0~ G~RAGE LIAB~ A~O EA~ ACCI~T A~TE $ LA F~U A~TE OTHER iHAN U~RELLA F~ WC SIAi~ O1~ ........................ WORKER~ COMPEN~ATI~ AND T~Y L P~iNE~/E~CU[IVE ~FICE~ ARE: EX~ OTHER ~ E]ect;onic Data P;ocessin I~SBRLBg~0 1101/99 7/01/00 ~]3,700 PERS0~ PROPERTY SP~Zm F0~IRC m~TIBLE; DESCRIPTmN OFOPERAT~NS~OCATION~H~BJSPECIALImMG IT IS U~ERSTOOD fl~ ~REED TffiT THE CITY 0F R0ffi0KE, THEIR 0FF]CERS, ~GENTS, EHPLOYEES ~ VOLUNTEERS ~E N~ED ~S ~TZON~L ]NSUREDS RS ~SPECTS T0 THE ~0UE COUE~E ONLY ~O~ eY OF THE ABO~ OE~CRIED P~8 THE C~TY 0F R~NOKE [~aATION OA~ ~R[O~, ~1 mlmNO ~Y ~ a~AVOR TO MAL HUN]CZP~L BLDG., R00H ]6~ ~0 DAYI ~N NOT~ TO mE 0EDDIE NOSES ~ FAURE ~ MAL f~ ~ 215 CHU~H ST~ET SM oF ANY KIND ~ON THE ~PaY, R~HOKE, UA 2~011 Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #236-246 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34367-070699 authorizing the Acting City Manager to execute an administrative agreement and any necessary amendments thereto with the Fifth District Employment and Training Consortium for implementation of various Community Development Block Grant programs. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. ~. ~ .7~. ~a.,,,k.~.._.Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Vickie L. Price, Executive Director, Fifth District Employment and Training Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016 Sherman M. Stovall, Acting Budget Administrator Vickie S. Tregubov, Grants Monitor, Office of Grants Compliance H:~.~.GENDA99~IULY6.WPD [N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34367-070699. A RESOLUTION authorizing the Acting City Manager to execute an administrative agreement and any necessary amendments thereto with the Filth District Employment and Training Consortium for implementation of various Community Development Block Grant programs. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. That the Acting City Manager or the Acting Assistant City Manager and the City Clerk are hereby authorized, for and on behalf of the City, to execute and attest, respectively, an administrative agreement with the Fifth District Employment and Training Consortium, and any necessary amendments thereto, within the limits of funds set forth and for the purposes specified in the Acting City Manager's report to this Council dated July 6, 1999. 2. The form of the agreement and any necessary amendments shall be in form approved by the City Attorney. ATTEST: City Clerk. H:qR-ESqI.-FDETC-99 July 6, 1999 99-29 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: 1999/2000 Community Development Block Grant (CDBG) Agreement with the Fifth District Employment and Training Consortium (FDETC) I. Background: Ao The City of Roanoke receives entitlement grants each year under the Community Development Block grant (CDBG) and HOME Investment Partnerships (HOME) programs of the U.S. Department of Housing and Urban Development (HUD). Bo HUD approval of the City's FY 1999-00 CDBG Application is forthcoming. The letter of approval is pending the routine Congressional release process. Section 2-124 of the City Code authorizes the City Manager to execute any and all documents, and amendments thereto, relating to any grant funds, or subgrants of funds to subrecipients, which are the subject of subsection (a) of this section, and the conditions therein, up to twenty-five thousand dollars ($25,000). For more than ten years, FDETC has received HUD funding from the City to conduct employment training and individualized job placement services to Iow to moderate income job seekers. FDETC has been successful in training Iow to moderate income job seekers so that they may obtain employment. II Current Situation: As part of the City's 1999/00 budgeting process, FDETC requested funds for operating costs related to administering the program. City Council authorized $38.700 in CDBG funds for FDETC as part of the Consolidated Plan Annual Update (Annual Update) approved for submission to HUD on May 11, 1999, by Resolution No. 34281- 051199. City Council needs to authorize execution of an agreement with the FDETC in order to implement project activities and permit payment to the FDETC for costs incurred. III. Issues: 2. 3. 4. Cost to the City Funding Timing Consistency with the Annual Update IV. Alternatives: Authorize the Acting City Manager, or the Acting Assistant City Manager, to execute, and the City Clerk to attest, a CDBG Agreement with the FDETC (similar in form and content to Attachment A) and amendments thereto, if necessary, approved as to form by the City Attorney. Any such amendment shall be within the limits of the funds appropriated by City Council and the purposes set forth in the Agreement for the project. 1. Cost to the City is ~38,700 in CDBG funds. 2. Funding is available in Account No. 035-G00-0038-5263. Timing is important. Employment training and payments to the FDETC cannot be implemented in the absence of an Agreement. Consistency with the Annual Uodate will be attained. The activities and funding covered by this Agreement are specifically authorized in the Annual Update for implementation by the FDETC. Do not Authorize the execution this Agreement with the FDETC. 1. Cost to the City would not be an issue, other than the potential loss of employment training for Iow to moderate income job ,, seekers. Funding will remain available. Timing would be adversely affected. There would be delays in making employment training and job placements available. Consistency with the Annual Update would not be attained, since the FDETC is specifically identified as the agency which will conduct the activities covered by this Agreement. Recommendation: Concur with Alternative A, authorizing the Acting City Manager, or the Acting Assistant City Manager, to execute, and the City Clerk to attest, a CDBG Agreement with the FDETC (similar in form and content to Attachment A) and amendments thereto, if necessary, approved as to form by the City Attorney. Any such amendment shall be within the limits of funds appropriated by City Council and the purposes set forth in the Agreement for the project. Respectfully submitted, James D. Ritchie Acting City Manager JDR/vst CC: Acting Assistant City Manager Acting City Attorney Director of Finance Director of Human Development Acting Budget Administrator Office of Grants Compliance Vickie Price, Administrator, FDETC AGREEMENT Attachment A This Agreement is made and entered into this between the following parties: day of July, 1999, by and The Grantee - City of Roanoke, Virginia 21 5 Church Avenue, S.W. Roanoke, Virginia 24011 and the Subgrantee - Fifth District Employment and Training Consortium 310 West Campbell Avenue, S.W. Roanoke, Virginia 24016 WHEREAS, the Grantee has been authorized by its City Council pursuant to Resolution No. 34281-051199, adopted May 11, 1999, to provide Thirty Eight Thousand Seven Hundred Dollars and 00/100 ($38,700) in Community Development Block Grant funds as part of its Business Training Initiative Program; and WHEREAS, the Roanoke City Council approved by Resolution No. 34349-062199, the 1999 Community Development Block Grant (CDBG) program and Ordinance No. 34348-062199 appropriated funds therefore. NOW, THEREFORE, the parties hereto mutually agree as follows: 1. SCOPE OF SERVICES: The Subgrantee shall work with nine local businesses to assist them in identifying the occupational skills needed by employees to effectively perform their jobs. The Subgrantee shall also provide individualized job placement services for approximately 55 Iow to moderate income persons, covering topics such as interview skills and resume development. Further, the project will provide specialized pre-employment training for job applicants which address employer-identified priorities. This training process may include a detailed assessment of job skills and instruction in communication skills (oral and written), critical thinking/problem solving and other related job retention skills. TIME OF PERFORMANCE: This Agreement shall be for the period of July 1, 1999 through June 30, 2000. BUDGET: The total amount of CDBG funds used for this project shall not exceed $38,700. The CDBG funds shall provide for staff, supportive and contractual services, supplies, printing, and copying and postage costs related to the Business Training Initiative program. All funding to be provided under this Agreement is contingent upon necessary appropriations by Congress and from the U. S. Department of Housing and Urban Development (HUD). PROPOSED PAYMENT SCHEDULE AND PROCEDURES: Requests for payment will be submitted to the City's Office of Grants Compliance for initial review and approval for payment. Funds will be disbursed monthly, as needed. Payment will be made to the Subgrantee within ten (10) days from date of receipt, subject to the approval of the Grantee. Approval of each reimbursement request will be subject to CDBG eligibility and timely receipt of the monthly reports detailed in Paragraph 10. The Grantee reserves the right to refuse payment to the Subgrantee in the event that the Subgrantee submits a reimbursement request sixty (60) calendar days from the contract expiration date. SECTION 504: The Subgrantee agrees to comply with any federal regulation issued pursuant to compliance with the Section 504 of the Rehabilitation Act of 1973, as amended which prohibits discrimination against the disabled in any federal assisted program. INDEMNIFICATION: Subgrantee agrees and binds itself and its successors and assigns to indemnify, keep and hold the City and its officers, employees, agents, volunteers and representatives free and harmless from any liability on account of any injury or damage of any type to any person or property growing out of or directly or indirectly resulting from any act or omission of Subgrantee including: (a) Subgrantee use of the streets or sidewalks of the City or other public property; (b) the performance under this Agreement; (c) the exercise of any right or privilege granted by or under this Agreement; or (d) the failure, refusal or neglect of Subgrantee to perform any duty imposed upon or assumed by Subgrantee by or under this Agreement. In the event that any suit or proceeding shall be brought against the City or any of its officers, employees, agents, volunteers or representatives at law or in equity, either independently or jointly with Subgrantee on account thereof, Subgrantee upon notice given to it by the City or any of its officers, employees, agents, volunteers or representatives, will pay all costs of defending the City or any of its officers, employees, agents, volunteers or representatives in any such action or other proceeding. In the event of any settlement or any final judgement being awarded against the City or any or its officers, employees, agents, volunteers or representatives, either independently or jointly with Subgrantee then Subgrantee will pay such settlement or judgement in full or will comply with such decree, pay all costs and expenses of whatsoever nature and hold the City or any of its officers, employees, agents, volunteers or representatives harmless therefrom. 7. COMPLIANCE WITH FEDERAL REGULATIONS: The Subgrantee agrees to abide by the HUD conditions for CDBG programs as set forth in Attachment A and all other applicable federal regulations relating to specific programs performed hereunder. 8. UNIFORM ADMINISTRATIVE REQUIREMENTS: The Subgrantee shall comply with the requirements and standards of OMB Circular No. A-87, "Principles for Determining Costs Applicable to Grants and Contracts with State, Local and Federally recognized Indian Tribal Governments", and with all applicable sections of 24 CFR Part 85, "Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments". 9. PROGRAM INCOME: "Program income" means gross income received by the Grantee or Subgrantee directly generated from the use of CDBG funds. No program income is expected. Program income from any and all sources shall be submitted to the City within five (5) days of its receipt by the Subgrantee. 10. RECORDS AND REPORTS: The Subgrantee shall maintain full and accurate records with respect to all matters covered under this Agreement. All records pertaining to this Agreement and the services performed pursuant to it, shall be retained for a period of three (3) years after the expiration date of this Agreement or its amendments. Appropriate City and/or HUD personnel shall have free access to those records during the Agreement duration and the following three-year time period. The Subgrantee shall submit monthly reports, beginning in August, to the Grantee's Office of Grants Compliance (see Attachment B). The reports are due no later than the 1 5th of the following month. Such reports shall consist of a narrative of accomplishments to date, a financial report of revenues, expenses and program income, and an accounting of program beneficiaries, including their racial and ethnic characteristics. 1 1. CONFLICT OF INTEREST: No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position to participate in a decision-making process or gain inside information with regard to any CDBG activity, may obtain a personal or financial interest in any contract, subcontract or agreement with respect thereto, or in the proceeds thereunder, either for themselves, their family or business associates, during their tenure or for one (1) year thereafter. 1 2. SUSPENSION AND TERMINATION: Suspension or termination may occur if the Subgrantee materially fails to comply with any term of this award, and the award may be terminated for convenience by the Grantee or Subgrantee upon written notification to the awarding agency (HUD), setting forth the reasons for such termination, the effective date, and in the case of partial termination, the portion to be terminated. 1 3. REVERSION OF ASSETS: Upon expiration of this agreement, or amendments thereto, the Subgrantee shall transfer to the City any CDBG funds or program income on hand at the time of expiration, or received after such expiration, and any accounts receivable attributable to the use of CDBG funds. 1 4. ANNUAL AUDIT: As an entity receiving less than $300,000 in federal funding from the Grantee, the Subgrantee shall not be required by the Grantee to undergo an annual independent audit of the CDBG expenditures under this Agreement. Furthermore, no expenditures with respect to any such audit undertaken at the Subgrantee's own initiative shall be chargeable to the funds under this Agreement. 1 5. THIRD-PARTY CONTRACTS: The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee. 1 6. ANTI-LOBBYING: To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an office or employee of Congress, or an employee of a Member of congress in connections with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this agreement, the Subgrantee will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying, "in accordance with its instructions. 17. ENTIRE AGREEMENT: This Agreement, including all of its Exhibits, represents the entire agreement between the parties and this Agreement shall not be modified, amended, altered or changed, except by written agreement executed by the parties. 18. GOVERNING LAW: This Agreement shall be governed by laws of the Commonwealth of Virginia. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year hereinabove written: ATTEST: CITY OF ROANOKE: By Mary F. Parker, City Clerk By. City Manager/Assistant City Manager SUBGRANTEE By Witness By Vickie L. Price, Administrator, Fifth District Employment and Training Consortium APPROVED AS TO CDBG ELIGIBILITY APPROVED AS TO FORM Office of Grants Compliance Assistant City Attorney APPROVED AS TO EXECUTION Assistant City Attorney APPROPRIATION AND FUNDS REQUIRED FOR THIS CONTRACT CERTIFIED Director of Finance Date Account No. O35-G00-0038-5263 $38,700 U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM SPECIAL TERMS AND CONDITIONS "Section 3" Compliance in the Provision of Trainino.~ Employment and Business Opportunities: The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 170. Section 3 requires that to the greatest extent feasible oppommities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in, or owned in substantial part by persons residing in the area of the project. Bo The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR Part 135, and all applicable roles and orders of the Department issued thereunder prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. The contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization or workers' representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. The contractor will include this Section 3 clause in every subcontract for work in connection with the project and will, at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in violation of regulations issued by the Secretary of Housing and Urban Development 24 CFR Part 135. The contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. go Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part 135, and all applicable roles and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the federal financial assistance provided to the project, binding upon the applicant or recipient for such assistance, its successor and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided, and to such sanctions as are specified by 24 CFR Part 135. Equal Employment Opportnnit¥: Contractz subject to Executive Order 11246, as amended: Such contracts shall be subject to HUD Equal Employment Oppommity regulations at 24 CFR Part 130 applicable to HUD-assisted construction contracts. The Contractor shall cause or require to be inserted in full in any non-exempt contract and subcontract for construction work, or modification thereof as defined in said regulations, which is paid for in whole or in part with assistance provided under this Agreement, the following equal oppommity clause: "During the performance of this contract, the contractor agrees as follows: Ao The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin. The contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, color, religion, sex or national origin. Such action shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places available to employees and applicants for employment, notices to be provided by the contracting officer setting forth the provisions of this nondiscrimination clause. Bo The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration for employment without regard to race, color, religion, sex or national origin. Co The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice to be provided by the Contract Compliance Officer advising the said labor union or workers' representatives of the contractor's commitment under this section and shall post copies of the notice in conspicuous places available to employees and applicants for employment. The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965, and of the roles, regulations and relevant orders of the Secretary of Labor. The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by the roles, regulations and orders of the Secretary of Labor, or pursuant thereto, and will permit access to his books, records and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules, regulations and orders. cSattachmt, agr. 2 In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of such rules, regulations or orders, this contract may be canceled, terminated or suspended in whole or in part, and the contractor may be declared ineligible for further Government contracts or Federally-assisted construction contract procedures authorized in Executive Order 11246 of September 24, 1965, or by role, regulation or order of the Secretary of Labor, or as otherwise provided by law. The contractor will include the portion of the sentence immediately preceding paragraph (A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase order unless exempted by rules, regulations or orders of the Secretary of Labor issued pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the Department may direct as a means of enforcing such provisions, including sanctions for noncompliance; provided, however, that in the event a contractor becomes involved in or is threatened with litigation with a subcontractor or vendor as a result of such direction by the Department, the contractor may request the United States to enter into such litigation to protect the interest of the United States." The Contractor further agrees that it will be bound by the above equal oppommity clause with respect to its own employment practices when it participates in Federally-assisted construction work; provided, that if the Contractor so participating is a State or local government, the above equal opportunity clause is not applicable to any agency, insmtmentality or subdivision of such government which does not participate in work on or under the contract. The Contractor agrees that it will assist and cooperate actively with the Department and the Secretary of Labor in obtaining the compliance of contractors and subcontractors with the equal opportunity clause and the rules, regulations and relevant orders of the Secretary of Labor; that it will furnish the Department and the Secretary of Labor such compliance; and that it will otherwise assist the Department in the discharge of its primary responsibility for securing compliance. The Contractor further agrees that it will refrain from entering into any contract or contract modification subject to Executive Order 11246 of September 24, 1965, with a contractor debarred from, or who has not demonstrated eligibility for Government contracts and Federally-assisted construction contracts pursuant to the Executive Order and will carry out such sanctions and penalties for violation of the equal oppommity clause as may be imposed upon contractors and subcontractors by the Department or the Secretary of Labor pursuant to Part II, Subpart D, of the Executive Order. In addition, the Contractor agrees that if it fails or refuses to comply with these undertakings, the Department may take any or all of the following actions: cancel, terminate or suspend in whole or in part the grant or loan guarantee; refrain from extending any further assistance to the Contractor under the Program with respect to which the failure or refusal occurred until satisfactory assurance of future compliance has been received from such Contractor; and refer the cause to the Department of Justice for appropriate legal proceedings. c:\attachmt.agr. 3 o o Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD regulations with respect thereto, including the regulations under 24 CFR Part 1. In the sale, lease or other transfer of land acquired, cleared or improved with assistance provided under this Agreement, the Contractor shall cause or require a covenant nmning with the land to be inserted in the deed or lease for such transfer, prohibiting discrimination upon the basis or race, color, religion, sex or national origin, in the sale, lease or rental, or in the use of occupancy of such land or any improvements erected or to be erected thereon, and providing that the Contractor and the United States are beneficiaries of and entitled to enforce such covenant. The Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees to take such measures as are necessary to enforce such covenant and will not itself so discriminate. Obligations of Contractor with Respect to Certain Third-party Relationships: The Contractor shall remain fully obligated under the provisions of the Agreement, notwithstanding its designation of any third party or parties for the undertaking of all or any part of the program with respect to which assistance is being provided under this Agreement to the Contractor. Any Contractor which is not the Applicant shall comply with all lawful requirements of the Applicant necessary to insure that the program, with respect to which assistance is being provided under this Agreement to the Contractor is carried out in accordance with the Applicant's Assurances and certifications, including those with respect to the assumption of environmental responsibilities of the Applicant under Section 104(h) of the Housing and Community Development Act of 1974. Interest of Certain Federal Officials: No member of or delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement or to any benefit to arise from the same. Interest of Members, Officers or Employees of Contractor, Members of Local Government Body, or Other Public Officials: No member, officer or employee of the Contractor, or its designees or agents, no member of the goveming body of the locality in which the program is situated, and no other public official of such locality or localities who exercises any functions or responsibilities with respect to the program during his tenure, or for one (1) year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed in connection with the program assisted under the Agreement. The Contractor shall incorporate, or cause to be incorporated, in all such contracts or subcontracts a provision prohibiting such interest pursuant to the purposes of this section. Prohibition A~.ainst Payments of Bonus or Commission: The assistance provided under this Agreement shall not be used in the payment of any bonus or commission for the purpose of obtaining HUD approval of the application for such assistance, or HUD approval or applications for additional assistance, or any other approval or concurrence of HUD required under this Agreement, Title I of the Housing and Community Development Act of 1974, or HUD regulations with respect thereto; provided, however, that reasonable fees or bona fide technical, c:~attachmt.agr. 4 10. consultant, managerial or other such services, other than actual solicitation, are not hereby prohibited if otherwise eligible as program costs. "Section 109": This Agreement is subject to the requirements of Section 109 of the Housing and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States shall on the ground of race, color, religion, sex or national origin be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds available under this title. Access to Records and Site of Employment: This Agreement is subject to the requirements of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended. Access shall be permitted during normal business hours to the premises for the purpose of conducting on-site compliance reviews and inspecting and copying such books, records, accounts, and other material as may be relevant to the matter under investigation and pertinent to compliance with the Order, and the rules and regulations promulgated pursuant thereto by the Contractor. Information obtained in this manner shall be used only in connection with the administration of the Order, the administration of the Civil Rights Act of 1964 (as amended) and in furtherance of the purpose of the Order and that Act. Records: All records pertaining to this Agreement and the services performed pursuant to it, shall be retained for a period of three (3) years after the expiration date of the Agreement. Appropriate City and/or HUD personnel shall have free access to those records during the Agreement duration and the following three-year time period. 11. Termination for Convenience or for Cause: This Agreement may be terminated by either the City or the Contractor in the event of a substantial failure to perform by either party. In the event of such termination, the Contractor shall be entitled to collect all sums for services performed as of the date of termination. This Agreement may be terminated for convenience in whole or in part by the City with the consent of the Contractor, in which case the two parties shall agree upon the termination conditions, including the effective date and in the case of partial termination, the portion to be terminated. 12. Legal Remedies for Contract Violation: If the Contractor materially falls to comply with any term of this Agreement, whether stated in a Federal statute or regulation, an assurance, in a State plan or application, a notice of award, or elsewhere, the City may take one or more of the following action, as appropriate in the circumstances: 1) Temporarily withhold cash payments pending correction of the deficiency by the Contractor, 2) Disallow all or part of the cost of the activity or action not in compliance, 3) Wholly or partly suspend or terminate the current Agreement, or 4) Take other remedies that may be legally available. DIRECT BENEFICIARY REFORT Activity ~iame .............. Activity Location Number of Persons Served During Perio~ TOTALS <80%Lnwand M~mlncome Activity Status: ~0~ Low Income White (Hot HIq~lc) BInck (Hot Hbmdc) Period Covmed American Indian Alulrm Hadvo Female Asian or Pacific Idandef Ileaded Ilousdmld Prepm~ Date Mar:~ F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City .Clerk July 13, 1999 File #27 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34368-070699 authorizing issuance of Change Order No. 4, in the amount of $654,974.32, to the City's contract with Casper Colosimo & Son, Inc., for Roanoke River Interceptor Sewer Replacement Contracts C, D and E. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Pti.,~/,,~.,,~ Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: Casper Colosimo & Son, Inc., 5170 Campbells Run Road, Pittsburgh, Pennsylvania The Honorable Sherman A. Holland, Commissioner of the Revenue James D. Grisso, Director of Finance Robert K. Bengtson, Director, Public Works H:~AGEND/~AJULY6.WPD James D. Ritchie, Sr. July 13, 1999 Page 2 pc: Kit B. Kiser, Director, Utilities and Operations Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance Sherman M. Stovall, Acting Budget Administrator D. Darwin Roupe, Manager, Supply Management H :~,AGENDA99~IULY6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34368-070699. AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 4 to the City's contract with Casper Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer Replacement Contracts C, D & E; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager is authorized to execute for and on behalf of the City, upon form approved by the City Attorney, Change Order No. 4 to the City's contract with Casper Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer Replacement Contracts C, D & E, all as more fully set forth in the report to this Council dated July 6, 1999. 2. The Change Order will provide authorization for additions in the work with an increase in the amount of $654,974.32 to the contract dated March 16, 1998, all as set forth in the above report. 3. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City. Clerk. July 6, 1999 Council Report No. 99-140 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT CONTRACTS C, D, & E CHANGE ORDER NO. 4 Background on the subject in chronological order is as follows: mo Roanoke River Interceptor Sewer Replacement is part of the renovation and expansion of joint use sewer facilities considered by City Council at its meeting of December 13, 1993. Bo The Roanoke River Interceptor Sewer Replacement proiect replaces the existing interceptor sewer from the Water Pollution Control Plant to the Salem city limit. Contracts C, D, & E replace the existing Roanoke River interceptor from Wasena Park at Winchester Street to the Salem ci_ty limit. These contracts represent a total of 20,245 feet (3.8 miles) of sewer replacement. This is 39.0 percent of the total project length of 51,870 feet (9.82 miles). II. Current situation is as follows: mo The project has progressed well to date and is approximately 80 percent complete with a scheduled completion date of September 23, 1999. The proposed sewer alignment through the Hannah Court Mobile Home Park required the relocation of approximately 33 mobile homes to permit construction of the new sewer main. Environmental concerns at the proposed mobile home relocation site have made the original sewer alignment and mobile home relocation impossible. An estimated additional $400,000 had been budgeted to provide for this work. The proposed sewer alignment has been revised and the sewer can be built without moving any mobile homes. The new design will require substantial additional work for the contractor. The contractor will need to place and maintain additional cofferdams, handle excavated material multiple times due to limited work space, extra time will be needed to haul and place concrete and pipe, and extra time will be needed for blasting due to limitations imposed by the proximity of the mobile homes. The contractor will also need to re-pave private streets damaged by the construction. Do Proposed Change Order No. 4 will provide for the items listed above. The total cost of the change order is $654,974.32. The proposed change order has been reviewed by the City's consulting engineer and has been recommended for approval. Honorable Mayor and Members of City Council ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT CONTRACTS C, D, & E CHANGE ORDER NO. 4 July 6, 1999 Page 2 III. IV. E. The construction cost of the project (Contracts C, D, & E) is estimated as follows: Initial Contract Change Order No. 1 Change Order No. 2 Change Order No. 3 Proposed Change Order No. 4 $12,931,078.00 19,200.00 63,420.00 250,944.29 654,974.32 Total $13,919,616.61 Total change orders to date, including proposed Change Order No. 4, are equivalent to 7.1 percent of the initial agreement value. The proposed change order cost is apportioned between the participating jurisdictions as follows: City ofRoanoke 36.7% $ 240,375.58 City ofSalem 33.7% $ 220,726.34 Roanoke County 29.6% $193,872.40 100.0% $654,974.32 Issues in order of importance are as follows: A. Cost B. Funding C. Cost Avoidance Alternatives in order of feasibility are as follows: mo Authorize the City Manager to execute Change Order No. 4, in a form approved by the City Attorney, with Casper Colosimo & Son, Inc., in the amount of $654,974.32 and 90 additional days of contract time. 1. Cost is reasonable for the additional work. Funding is available in the project account for the Roanoke River Interceptor Contract C, D & E (003-056-8485) to pay the cost of the change order. $312,989.71 remains of the original 5% project contingency; the remaining $341,984.61 needed to fund the change order is available in the project account as unobligated funds. 3. Cost avoidance, the project contingency remaining after this change order, is -0-. Honorable Mayor and Members of City Council ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT CONTRACTS C, D, & E CHANGE ORDER NO. 4 July 6, 1999 Page 3 Bo Do not authorize the Ci_ty Manager to execute Change Order No. 4. 1. Cost would be based on future negotiation. Vo Funding would remain in Roanoke River Interceptor Contract C, D, & E (003-056- 8485). Cost avoidance, the project contingency remaining if the change order is not approved, is $312,989.71. Recommendation is as follows: City Council concur in alternative "A" and take the following action: Ao Authorize the City Manager to execute Change Order No. 4, in a form approved by the City Attorney, with Casper Colosimo & Son, Inc., in the amount of $654,974.32 and 90 additional calendar days of contract time. Respectfully submitted, Acting City Manager JDR/PCS/fm Attachments C~ City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-237-330 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34369-070699 amending and reordaining certain sections of the 1999-2000 Capital Projects Fund Appropriations, providing for appropriation of $104,625.00 from the Commonwealth of Virginia and $65,212.00 from FEMA in connection with the 1998 Regional Flood Mitigation Assistance Project. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Ritchie, Sr, Acting City Manager Robert K. Bengtson, Acting Director, Public Works Kit B. Kiser, Director, Utilities and Operations H:~AGENDA99~ULY6,WPD James D. Grisso July 13, 1999 Page 2 pc: Dolores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Sarah E. Fitton, Engineering Coordinator Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance Sherman M. Stovall, Acting Budget Administrator H:~AGENDA99UULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34369-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Other Infrastructure 1998 Regional Mitigation Grant Project (1-2) .................... Revenues Due from State (3) ......................................... $ Due from Federal (4) ....................................... 1) Appropriated from State Grants 2) Appropriated from Federal Grants 3) Virginia Department of Emergency Services - 1998 Regional Mitigation Grant 4) Federal Emergency Management Assistance - 1998 Regional Mitigation Grant (008-056-9658-9007) (008-056-9658-9002) $ 104,625 65,212 (008-1238) 104,625 (008-1239) 65,212 $ 23,387,498 930,817 142,125 638,692 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Date: July 6, 1999 Report No. 99-142 Honorable Mayor and Members of City"~Ouncil Roanoke, Virginia Dear Mayor Bowers and Members of City Council: Subject: 1998 REGIONAL MITIGATION PROJECT - STATE & FEDERAL FUNDING Backqround on the subject in chronological order is as follows: Over the past 20 years, the City of Roanoke has been more damaged by flooding than any other community is the commonwealth of Vir.qinia. Recent studies of the City's floodplains have identified approximately 900 residential homes which are subject to flooding damage. Many of these structures cannot be protected by public drainage system improvements such as bridge replacements, detention basins or feasible channelization projects. The only feasible protection available for our most floodprone property owners is to remove them from the floodplain. The Federal Emer.qency Management A.qency (FEMA) has begun several new programs to provide financial assistance to communities in their efforts to protect flood-prone properties. In November, 1996, the City of Roanoke became the first community in FEMA's Region III to receive a grant for the purchase of flood-prone properties (Garden City Project). On December 15, 1998, the City of Roanoke joined FEMA's new program entitled "Project Impact". Under this program, the City has committed to continue making efforts to reduce the impacts of future disasters. One of the City's primary disaster concerns has historically been flooding. In an effort to reduce the impact of future flooding on our citizens, two grant applications were submitted and approved by FEMA for the purchase of 12 additional properties throughout the City of Roanoke. On November 6, 1998, Delegate Vic Thomas was contacted by Roanoke City, Roanoke County and Salem to request additional State assistance with the matching funds portion of their respective Mitigation Grant Projects. FEMA had initially obligated $557,610 (75% of total program) for program costs and an additional $15,870 for administrative costs. The remaining funding (25% of total program) was to be the responsibility of the City. The Commonwealth of Virginia originally committed to contribute $37,500 toward the City's 25% responsibility. II. Current situation is as follows: On March 1, 1999, City Council approved Ordinance No. 34199-030199 which included the appropriation of funds for Floodplain Mitigation Acquisition. The funding established for this program included the following sources: [City: H:\USER\ENGGJR\COUNCIL\98MIT.WPD Honorable Mayor and Members of City Council 1998 Regional Mitigation Project - State & Federal Funding July 6, 1999 Page 2 $150,000 (20%)] [State: 937,500 (5%)] [Federal: 9573,480(75%)] for a total project funding of 9760,980. The Commonwealth of Virginia, 1999 General Assembly approved an additional 9104,625 for the matching portion of the 1998 Mitigation Grant Project and the 1998 Floodplain Mitigation Assistance Project. This revised funding increased the State's contribution for these programs to 12.5% of the overall estimated program cost. On March 3, FEMA approved 965,212 for the 1998 Floodplain Mitigation Assistance Grant project to purchase one of the City's more floodprone homes. This project will be combined with the eleven homes included in the 1998 Mitigation Grant Project. II. Issues in order of importance are as follows: A. Funding B. Program Obiectives IV. Alternatives in order of feasibility are as follows: Appropriate 9104,625 from the Commonwealth of Virginia and 965,212 from FEMA into the proiect accounts for the 1998 Mitigation Grant Project and the 1998 Floodplain Mitigation Assistance Project. Funding available for this project will be increased by 9169,837. Program Objectives will be extended by 9169,837 to offset City funds and cover any increased program costs. Bo Do not appropriate 9169,837 from the Commonwealth of Virginia and FEMA into the proiect accounts for the 1998 Mitigation Grant Proiect and the 1998 Floodplain Mitigation Assistance Proiect. Funding for this program will not be increased by 9169,837. Program Objectives will not be extended by 9169,837 to offset City funds and cover any increased program costs. H:\USER\ENGGJR\COUNCIL\98MIT.WPD Honorable Mayor and Members of City Council 1998 Regional Mitigation Project - State & Federal Funding July 6, 1999 Page 3 V. Recommendation is as follows: Ao Appropriate $104,625 from the Commonwealth of Virginia and $65,212 from FEMA into project account 008-056-9658 entitled "1998 Regional Mitigation Project." JDR/JGR/jgr Respectfully submitted, James D. Ritchie Acting City Manager c: City Attorney City Clerk Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Engineering Coordinator Accountant, Contracts and Fixed Assets Budget Administrator H:\USER\ENGGJ R\COUNCIL\98MIT.WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 13, 1999 File #468-472 Joe A. Depman, Sales Office Supervisor Griffin Pipe Products Co., Inc. P. O. Box 740 Lynchburg, Virginia 24505 Dear Mr. Depman: I am enclosing copy of Resolution No. 34370-070699 accepting the bid of Griffin Pipe Products Co., Inc., in the amount of $139,808.00 for furnishing and delivering ductile iron water pipe to the City; and rejecting all other bids received by the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Barry L. Key, Manager, Office of Management and Budget Samuel Hayes, III, Manager, Utility Line Services D. Darwin Roupe, Manager, Supply Management MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 13, 1999 Fil.e #468-472 John Kessler, Sales Manager Hughes Supply, Inc. 2820 Mary Linda Avenue, N. E. Roanoke, Virginia 24012 Charles T. Turner, Jr., Sales Manager United States Pipe & Foundry Co. 1212 Churchville Road, Suite 101 Bel Air, Maryland, 21014 Francis B. Tone, Manager Atlantic States Cast Iron Pipe Co. 183 Sitgreaves Street Phillipsburg, New Jersey 08865 Ladies and Gentlemen: I am enclosing copy of Resolution No. 34370-070699 accepting the bid of Griffin Pipe Products Co., Inc., in the amount of $139,808.00, for furnishing and delivering ductile iron water pipe to the City; and rejecting all other bids made to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the abovedescribed item. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34370-070699. A RESOLUTION accepting the bid of Crriffin Pipe Products Company, Inc., made to the City for furnishing and delivering ductile iron water pipe; and rejecting all other bids made to the City. BE IT RESOLVED by this Council of the City of Roanoke that: 1. The unit price bid of Griffin Pipe Products Company, Inc., made to the City, offering to supply ductile iron water pipe, for the period of July 1, 1999 to June 30, 2000, meeting all of the City's specifications and requirements therefor, for the total bid price of$139,808, based on estimated quantities, which bid is on file in the Office of the City Clerk is hereby ACCEPTED. 2. The City's Manager of General Services is hereby authorized and directed to issue the requisite purchase order therefor, incorporating into said order the City's specifications, the terms of said bidder's proposal and the terms and provisions of this resolution. 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. ATTEST: City Clerk. July 6, 1999 Council Report No. 99-351 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bids for Ductile Iron Water Pipe, Bid No. 99-5-43 Background on the subject in chronological order is: Bids are requested annually, on a Fiscal year basis, to provide and deliver, to the City, estimate quantities of Ductile Iron Water Pipe. The quantities estimated are anticipated needs for the period of one(l) year. Funding for the purchase of necessary Ductile Iron Water Pipe is available in Water Department and various Capital accounts. Specifications were developed and along with a Request for Quotation were specifically sent to Eight (8) Firms that are currently listed on the City's Bid List. A public advertisement was posted on the City's Bid Board and also published in The Roanoke Times and The Roanoke Tribune. Bids were received until 2:00 p.m. on Friday. June 4, 1999 in the Office of Supply Management. All bids that were appropriately received were, at that time, publicly opened and read. II Current situation is: Four (4) bid responses were received. A bid tabulation is attached to this report. All bids received were evaluated in a consistent manner by representatives of the following departments: Utilities & Operations Utility Line Services Supply Management III Issues in order of importance are: A. Need Mayor David A. Bowers and Members of Council Ductile Iron Water Pipe July 6, 1999 Page 2 IV V B. Compliance with Specifications C. Funding Alternatives in order of feasibility are: City Council accept the lowest responsible bid, as submitted by Griffin Pipe Products Company, Lynchburg, Virginia to provide Ductile Iron Water Pipe to the City for a period of one (1) year. Reiect 1. Need for the requested pipe is to continue to support the City's Water System including installation and repairs. Compliance with specifications is met by the responses submitted by Griffin Pipe Products Company. Funding is available in FY '99-'00 adopted operating budgets to allow for this purchase. all bids. Need to provide support to the City's Water System would not be met by this alternative. 2. Compliance with specifications would not be a factor with this alternative. Funding designated and budgeted for the purchase of water pipe would not be expended, at this time, with this alternative. Recommendation City Council concur with Alternative "A" and authorize the purchase of Ductile Iron Water Pipe from Griffin Pipe Products Company for a period of one (1) year on a unit cost basis not anticipated to exceed $139,808.00. Mayor David A. Bowers and Members of Council Ductile Iron Water Pipe July 6, 1999 Page 3 CC; B. Reject all other bids. City Attorney City Clerk Director of Finance Director of Utilities & Operations Management & Budget Manager, Utility Line Services Manager, Supply Management Respectfully Submitted, James D. Ritchie, Acting City Manager Bid Tabulation Bids received and opened in the Office of Supply Management, 2:00 p.m., June 4, 1999 For Ductile Iron Water Pipe Bid No. 99-5-43 Ductile Iron Water Pipe 100 L.F. - 3" Pipe, Mechanical Joint 1,000 L.F. - 4" Pipe, Push On Joint 6,000 L.F. - 6" Pipe, Push On Joint 6,000 L.F. - 8" Pipe, Push On Joint 150 L.F. - 10: Pipe, Push On Joint 4,000 L.F. - 12" Pipe, Push On Joint 500 L.F. - 16" Pipe, Push on Joint 250 L.F. - 20" Pipe, Push On Joint Total Delivery VA Hughes Supply, Inc. U.S. Pipe & Foundry Company Griffin Pipe Products Co. Atlantic States Cast Iron Pipe Company 7.30 ft. 6.02 ft. 7.15 ft. 5.84 ft. 5.50 ft. 5.11 ft. 5.39 ft. 5.18 ft. 5.11 ft. 5.26 ft. 5.00 ft. 5.42 ft. 7.02 ft. 7.27 ff. 6.87 ft. 7.49 ft. 9.26 ft. 9.60 ft. 9.07 ff. 9.90 ff. 11.84 ft. 12.27 ft. 11.60 ft. 12.65 ft. 18.11 ft. 18.72 ft. 17.74 ft. 19.28 ft. 23.89 ft. 24.68 ft. 23.41 ft. 25.41 ft. $142,786.50 $146,942.00 * $139,808.00 $151,301.50 Stock - 2 Weeks 2-6 Weeks ARO 1-2 Weeks As Required Committee: Kit I~. Kiser amue[Haye~, II1' ' D. Darwi-n Roupe * Indicates Recommendation MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 13, 1999 File #123-497 Robert D. Knapp, Manager The I. J. Company P. O. Box 8099 Grey, Tennessee 37615 Phyllis C. Law, Marketing Director H & C Coffee Company 2911 Mary Linda Avenue, N. E. Roanoke, Virginia 24012 Claude Macy, Manager Interstate Brands Corporation 101 East Polo Road Winston Salem, North Carolina R. E. Early, Bid Coordinator U. S. Food Service, Inc. P. O. Box 40 Salem, Virginia 24153 David Booth, President Quality Coffee Company 1512 Hollins Road, N. E. Roanoke, Virginia 24012 Tonya LaTempa, Bid Specialist PYA/Monarch, Inc. P. O. Box 29 Salem, Virginia 24153 Ladies and Gentlemen: ' I am enclosing copy of Resolution No. 34371-070699 accepting bids made to the City for fumishing and delivering food and food related items for the Roanoke City Jail for a period of one year with the option to renew for four additional one-year periods, upon certain terms and conditions; and rejecting all other bids made to the City. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure Robert D. Knapp Phyllis C. Law Claude Macy R. E. Early David Booth Tonya LaTempa pc: The Honorable George M. McMillan, City Sheriff James D. Ritchie, Sr., Acting City Manager James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations George C. Snead, Jr., Director, Public Safety Barry L. Key, Manager, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management H: ~A. GEND A_~ArU'L y6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34371-070699. A RESOLUTION accepting bids made to the City for furnishing and delivering food and food related items for the Roanoke City Jail for a period of one year with the option to renew for four additional one-year periods, upon certain terms and conditions; and rejecting all other bids made to the City. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The bids in writing of the following named bidders to furnish to the City the items hereinafter set out and generally described, such items being more particularly described in the City's specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the estimated annual purchase price set out below for each food group: Food Group Successful Bidder Total Purchase Price Group 1 I.J. Company $398,656 Group 2 H&C Coffee Company $9,720 Group 3 Interstate Brands Corporation $46,738 Group 4 U.S. Food Service, Inc. $907 Group 5 Quality Coffee Company $43,316 Group 6 PYA Monarch, Inc. $37,875 2. The City's Manager of Supply Management is hereby authorized to issue the requisite purchase orders and related documents therefor, incorporating into said orders the City's specifications, the terms of said bidders' proposals and the terms and provisions of this Resolution. ~ 3. Any and all other bids made to the City for the aforesaid procurement are hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation for such bid. - ATTEST: City Clerk. II July 6, 1999 C?uncil Report No. 99-353 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of Council: SUBJECT: Bids for Food and Food Related Items for the Roanoke City Jail, Bid No. 99-5-59 ~ on the subject in chronological order is: Bo The State Board of Corrections develops standards for the operations of Jail facilities throughout the Commonwealth. The Jails must comply with these standards in order to be certified as a correctional facility. .The Roanoke City Sheriff's Department, in order to comply with the above standards, must provide appropriate food and food related items necessary for the preparation of three (3) meals per day to those persons incarcerated in the Roanoke City Jail. ~ were developed and, along with Request for Bids, were sent to twenty-three (23) providers of food and food related items. A public advertisement was posted on the City's Bid Board and also published in The Roanoke Times and The Roanoke Tribune. Bids requested prices for a period of one (1) year with the option to renew for four (4) additional one (1) year periods. Estimate quantities in the bid are subject to increase or decrease depending upon the number of persons being held in the Jail at a given time. Bids were received until 2:00 p.m. on June 1, 1999 at which time all bids appropriately received were publicly opened and read in the Office of the Manager of Supply Management. Current situation is: Ao ,Eight (8) bid responses were received. A bid tabulation is attached. Honorable David A. Bowers and Members of Council Food and Food Related items for the Jail July 6, 1999 Page 2 Bo All bid response_s were evaluated in a consistent manner by representatives ~f the following clepartments: Roanoke City Sheriff's Department Office of Management & Budget Supply Management Bid evaluations_ have determined the lowest bids based on item groups for food and food related items for the Roanoke City Jail as follows: Gro_~ - Can goods, dry goods, desert items, condiments, cereals, pastas, meats, mixes, etc. The lowest bid for this group is submitted by I.J. Company of Grey, TN. The estimated annual cost for the items in this group Gro_~ - Coffee - The lowest bid submitted for this group is submitted by H & C Coffee Company of Roanoke, Virginia. The estimated annual cost for this group is 39,720. Gro~ - Breads and baked items. The lowest bid for this group is submitted by Interstate Brands Corporation of Roanoke, Virginia. The estimated annual cost for this group is 46~. Gro_~- Foils, plastic and paper bags and related products. The lowest bid for this group is submitted by U.S. Food Service, Inc. of Salem, Virginia. The estimated annual cost for this group is 9.~9_.Q[. Gro.~ - Milk - The lowest bid for this group is submitted by Quality Coffee Company of Roanoke, Virginia. The estimated annual cost of this group is Gro_~ - Cookies and Chips. The lowest bid for this group is submitted by PYA Monarch, Inc. of Salem, Virginia. The estimated annual cost for this group is 37~. III Issues in order of importance are: A. Need Mayor David A. Bowers and Members of Council Food and Food Related Items for the Jail July 6, 1999 Page 3 IV B. Compliance with specifications C. Funding Alternatives in order of feasibility are: Ao City Council authorize the purchase of food and food related items for the Roanoke City Jail for a period of one (1) year with the option to renew for four (4) additional one (1) year periods as follows: 1. Annual estimate $398,656 to I.J.Company of Grey, TN. 2. Annual estimate $46,738 to Interstate Brands Corporation of Roanoke, Virginia. 3. Annual estimate $907 to U.S. Food Service, Inc. of Salem, Virginia. Annual estimate $43,316 to Quality Coffee Company of Roanoke, Virginia. ° Annual estimate $9,720 to H & C Coffee Company of Roanoke, Virginia. 6. Annual estimate $37,875 to PYA Monarch, Inc. of Salem, Virginia. ao Need for the requested food and food related items is to provide appropriate needs to the inmates in the Roanoke City Jail. b° Compliance with specifications is met by the responses specified in this alternative. C° Funding is available in the Sheriffs department operating accounts to provide for the purchase of the required food and food related items. Need to provide meals for jail inmates would continue with this alternative. Mayor David A. Bowers and Members of Council Food and Food Related Items for the Jail July 6, 1999 page 4 V 2. Compliance with specifications would not be a factor with this alternative. Funding designated for food and food related items would continue to be expended at probably a higher amount than that which is recommended in this report. Recommendation ~ concur with Alternative "A" to authorize the purchase of food and food related items for the Roanoke City Jail for a period of one (1) year with the option to renew for four (4) additional one (1) year periods as follows: for an estimated annual cost of $398,656. 2. !nterstate Brands Corporation for an estimated annual cost of $46,738. 4. 5. 6. U.S. Food Service, Inc for an estimated annual cost of.,~907. Quality Coffee Company for an estimated annual cost of $43,316. .H & C Coffee Company for an estimated annual cost of $9,720. PYA Monamh, Inc. for an estimated annual cost of $37,875. B. Reject all other bids. CC: City Attorney Director of Finance City Clerk Director of Utilities & Operations Management & Budget City Sheriff Manager, Supply Management Respectfully Submitted, James D. Ritchie, Acting City Manager Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Black Eyed Peas 15.27 15.52 13.23 N/B NIB N/B N/B N/B Green Beans Bluelake Mixed 12.03 11.75 10.89 N/B N/B N/B N/B N/B Corn Whole Kernel 14.33 14.46 11.15 N/B N/B N/B N/B N/B Chopped Mixed Greens 12.69 13.30 10.36 N/B N/B N/B N/B N/B Sliced Carrots 13.88 14.63 11.15 N/B N/B N/B NIB N/B Diced Beets 12.80 14.63 11.77 N/B N/B N/B NIB N/B Peas Sweet 15.81 16.96 12.19 NIB N/B N/B N/B N/B Peas Diced Carrots 10.60 17.80 14.64 N/B N/B N/B N/B N/B Whole Potatoes White 14.48 13.68 13.23 N/B N/B N/B N/B N/B Sweet Potatoes Cut 14.83 16.26 15.31 N/B N/B N/B N/B N/B Mixed Vegetables 13.56 14.20 11.93 N/B N/B N/B N/B N/B Lima Beans 15.34 20.56 19.74 N/B N/B NIB N/B N/B Vegetarian Beans 12.20 12.85 12.55 N/B N/B N/B N/B N/B Tuna Chunk Lt. in Water 32.55 36.22 29.53 N/B NIB N/B N/B N/B Tomato Sauce 12.81 14.70 11.98 N/B N/B N/B N/B N/B Tomato Paste 25.00 33.36 25.73 N/B N/B N/B NIB N/B Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Ketchup 14.46 16.10 13.02 N/B N/B N/B N/B N/B Spaghetti Sauce Plain 21.48 20.48 20.23 N/B N/B N/B N/B N/B Soup Chicken Noodle 26.80 23.92 21.93 N/B N/B N/B N/B N/B Soup Tomato 23.05 18.47 18.02 NIB N/B N/B N/B N/B Total $73,002.99 $79,606.93 *$67,819.00 N/B N/B N/B N/B N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Grape Jelly 31.31 23.37 26.55 N/B N/B N/B N/B N/B Apple Jelly 32.28 23.37 26.55 N/B N/B N/B N/B N/B Apple Sauce 12.73 16.06 11.98 N/B N/B N/B N/B N/B Sliced Apples Waterpack 18.34 18.58 19.11 N/B N/B N/B N/B N/B Peach Slices in Juice 23.59 27.03 17.03 N/B N/B N/B N/B N/B Pear Halves in Juice 22.73 29.03 20.89 N/B N/B N/B N/B N/B Pineapple Chunks Natural Juice 26.55 24.56 20.99 N/B N/B N/B N/B N/B Mixed Fruit in Juice 24.39 27.43 21.64 N/B N/B N/B N/B N/B Fruit Cocktail Pear Juice 24.25 26.54 22.43 N/B N/B N/B N/B N/B Sliced Pineapple in Juice 24.75 25.09 20.99 N/B N/B N/B N/B N/B Cranberry Sauce Jellied 32.32 33.65 31.32 N/B N/B N/B N/B N/B Total $60,881.80 $63,235.20 *$51,229.50 NIB N/B N/B N/B N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Pancake Syrup Maple 15.01 11.14 10.56 13.27 N/B N/B NIB N/B Mustard 9.04 6.45 6.41 N/B NIB N/B NIB N/B Mayonnaise 13.46 11.60 10.49 16.93 N/B N/B N/B N/B Mustard Individual Packs 7.42 3.45 4.61 4.50 NIB N/B N/B N/B Mayonnaise Individual Packs 8.24 4.92 5.80 5.99 N/B N/B N/B N/B BBQ Sauce 15.24 15.31 12.29 16.27 N/B N/B N/B N/B Pickle Relish Sweet 17.74 16.03 16.54 N/B N/B N/B N/B N/B Peanut Butter Creamy 35.50 29.12 26.61 N/B N/B N/B NIB N/B Vinegar Cider 13.09 10.55 6.20 NIB N/B N/B N/B N/B Pudding - Chocolate 19.40 16.93 15.90 NIB N/B N/B NIB N/B Pudding - Vanilla 19.40 17.22 15.90 NIB N/B N/B NIB N/B Pudding - Banana 19.40 17.42 16.93 NIB N/B N/B NIB N/B Lemon Juice Plastic Container 18.03 12.21 14.16 NIB N/B N/B NIB N/B Worcestershire Sauce 13.83 10.22 10.00 NIB N/B N/B N/B N/B Dressing - French 18.40 15.71 18.85 14.23 N/B N/B N/B N/B Dressing - Ranch 15.75 22.75 25.63 16.13 N/B N/B NIB N/B Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Vanilla Extract Imitation 28.87 2.45 9.22 N/B N/B N/B N/B N/B Black Pepper McCormick 17.76 16.93 16.49 24.93 N/B N/B N/B N/B Salt Iodized McCormick 8.63 8.35 8.24 N/B N/B N/B N/B N/B Chili Powder McCormick 18.19 23.19 15.40 N/B N/B N/B N/B N/B Beef Base Granular 17.60 14.71 13.44 NIB N/B NIB N/B N/B Chicken Base Granular 16.14 14.65 12.88 N/B N/B N/B N/B N/B Cinnamon Ground McCormick 21.54 21.12 19.94 N/B N/B N/B N/B N/B Garlic Powder McCormick 20.46 13.99 29.78 N/B N/B N/B N/B N/B Garlic Salt McCormick 48.35 4.16 3.37 N/B N/B N/B N/B N/B Onion Salt McCormick 5.65 3.75 3.65 NIB N/B N/B N/B N/B Paprika McCormick 22.82 24.86 14.80 N/B N/B NIB N/B N/B Nutmeg Ground McCormick 9.09 6.85 8.24 N/B N/B N/B N/B N/B Corn Starch 11.84 11.53 10.04 N/B N/B N/B N/B N/B Flour Plain All Purpose 5.56 8.80 7.33 N/B N/B N/B N/B N/B Corn Meal Yellow Self-Rising 6.84 5.70 5.50 NIB N/B NIB N/B N/B Rice Uncle Ben's Converted 16.00 14.96 13.61 NIB NIB NIB NIB NIB Sugar Granulated 18.12 18.04 16.82 N/B N/B N/B N/B N/B Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Coffee Urn JFG 77.77 73.12 40.79 94.80 N/B N/B N/B * 32.40 Tea Bags All Kitchens 10.75 11.95 7.86 8.75 N/B N/B N/B 9.00 Shortening Fry Liquid Veg. Creamy 12.54 12.85 10.61 N/B N/B N/B N/B N/B Sauce Cheese Mix TRIO 41.84 37.25 40.53 N/B N/B N/B N/B N/B Sauce Alfredo mix TRIO 47.69 49.15 45.94 NIB N/B N/B N/B N/B Sugar Light Brown 14.94 13.21 12.48 N/B N/B N/B N/B N/B Sugar Packets 17.05 7.50 6.41 8.95 N/B N/B N/B N/B Cake Mix Yellow Hospitality 19.50 16.37 20.89 NIB N/B N/B N/B N/B Cake Mix White Hospitality 19.50 16.50 20.94 N/B NIB N/B N/B N/B Cake Mix Chocolate 21.50 18.20 22.66 N/B N/B N/B N/B N/B Brownie Mix Hospitality 22.30 19.81 26.51 N/B N/B N/B N/B N/B Frosting Mix Chocolate 42.60 44.18 41.82 N/B N/B N/B N/B N/B Frosting Mix White 39.90 41.07 39.01 N/B N/B N/B N/B N/B Spaghetti Pasta Long 9.88 8.50 11.06 N/B N/B N/B N/B N/B Macaroni Elbow Heavy Wall 9.88 8.50 11.35 N/B N/B N/B N/B N/B Egg Noodle Wide % Inch 8.69 6.75 7.66 N/B N/B N/B N/B N/B Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Lasagna Pasta 7.74 6.90 7.66 N/B N/B N/B N/B N/B Oatmeal Quick 34.89 14.70 24.40 NIB N/B N/B N/B N/B Cream of Wheat Quick 34.42 30.65 34.03 N/B N/B N/B N/B N/B Crackers Saltine Zesta 10.00 8.65 8.13 N/B N/B N/B N/B N/B Cereal Corn Flakes Bulk 13.78 12.83 10.46 N/B N/B N/B N/B N/B Cereal Rice Krispies Bulk 14.75 18.61 17.47 N/B N/B N/B N/B N/B Total $109,442.06 $97,577.31 *$85,016.82 $25,336.49 NIB N/B NIB $11,970.00 * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Drink Mix Orange All Kitchen 12.15 13.76 10.23 16.87 N/B N/B N/B N/B Drink Mix Grape All Kitchen 12.15 13.76 10.23 16.87 N/B N/B N/B N/B Drink Mix Punch 12.15 13.76 10.23 16.87 N/B N/B N/B N/B Juice Orange Frozen Ardmore 8.34 8.25 8.09 N/B N/B N/B 7.34 N/B Juice Apple Frozen Ardmore 7.42 7.80 5.59 N/B N/B N/B 6.96 N/B Total $14,978.05 $16,189.50 *$12,787.65 $11,387.25 NIB N/B $6,032.90 N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Pancake Frozen Aunt 11.20 10.50 10.42 N/B N/B NIB N/B N/B Jemia Waffle Frozen Aunt Jemia 11.27 10.57 9.17 N/B N/B N/B N/B N/B Biscuits Pillsbury Frozen 17.90 17.10 17.50 N/B N/B N/B N/B N/B Eggs Liquid Whole Sunny 25.14 24.80 17.99 N/B N/B N/B N/B N/B Eggs Fresh Whole .79 Doz. Med. .6383 Doz. .97 Lg. .39 Doz. N/B .53 Doz. N/B N/B N/B Pizza Cheese Tony 4 x 6 37.17 38.95 36.90 N/B N/B N/B N/B N/B Potato French Fries Crinkle Cut ~ 12.60 10.35 10.16 N/B N/B N/B N/B N/B Potato Tatertot Simplot 13.94 10.20 10.83 N/B N/B N/B N/B N/B Potato Patty 101s 2.2 oz. Simplot 13.33 19.30 19.84 N/B N/B N/B N/B N/B Potato Diced Frozen 20.85 23.40 15.25 N/B N/B N/B N/B N/B Potato Instant Mashed 25.38 24.43 20.94 N/B N/B N/B N/B N/B Dehy. Potato Scalloped 31.06 30.70 29.40 N/B N/B N/B N/B N/B Onion Ring Breaded Extruded 16.05 13.54 16.08 N/B N/B N/B N/B N/B Total $66,457.95 $67,375.00 *$58,083.72 NIB $7,363.00 N/B N/B N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Chicken Whole Leg IQF Tyson 20.97 21.30 21.73 N/B NIB N/B N/B N/B Chicken Diced Natural Tyson 26.75 22.50 20.31 N/B N/B N/B N/B N/B Chicken Cooked Chunks Breaded Tyson 22.25 19.60 22.45 N/B N/B N/B N/B N/B Chicken Patty Tyson 20.15 21.00 18.24 N/B N/B N/B N/B N/B Total $23,312.30 $21,531.00 *$21,188.54 NIB N/B NIB NIB N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Turkey Sliced Hormel .5 oz. 40.03 30.80 36.25 N/B N/B N/B N/B N/B Beef Sliced Roast Beef Hormel .5 oz. 39.43 38.50 33.88 N/B N/B N/B NIB N/B Corndog Nugget Turkey House of Raeford 13.97 13.55 12.73 N/B N/B N/B N/B N/B Wiener All Beef 10/1 21.19 13.20 12.40 N/B N/B N/B N/B N/B Chuck Wagon Patty Oval 16.35 16.40 13.59 N/B N/B N/B N/B N/B Beef Stew Meat Hamilton 27.35 15.80 16.56 N/B N/B N/B N/B N/B Beef Steak Chopped All Kitchen 18.90 22.40 23.56 N/B N/B N/B N/B N/B Beef Patty All Beef Frozen 26.95 24.40 12.35 N/B N/B N/B N/B N/B Beef Ground 81/19 1.05 lb. 1.10 lb. 1.08 lb. N/B N/B N/B N/B N/B Lean/Fat Beef Salisbury Steak 3 oz. 24.40 21.97 18.80 N/B N/B N/B N/B N/B Beef Bottom Round Gooseneck .99 lb. 1.24 lb. 1.07 lb. NIB N/B N/B N/B N/B Beef Burito Beef Bean 4 oz. each 23.86 25.88 16.91 N/B N/B N/B N/B N/B Beef Steak Crispy Cooked 3.5 oz. 24.55 28.05 24.11 N/B N/B N/B N/B N/B Beef Fritter Steak 4 oz. 29.25 18.15 15.36 N/B N/B N/B N/B NIB Total $62,996.34 $53,448.44 *$46,193.48 N/B N/B N/B N/B N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Turkey Sausage Link Jennie-O 1 oz. 19.39 14.20 17.50 NIB NIB NIB NIB NIB Turkey Sausage Patty Jennie-O 1.6 oz. * 9.49 12.90 NIB NIB NIB NIB NIB NIB Turkey Bacon Jennie-O 26.23 27.45 21.46 NIB NIB NIB NIB NIB Turkey Ham Diced Cured Jennie-O 20.95 19.60 11.67 NIB NIB NIB NIB NIB Turkey Ham Tavern Shape 1.25 lb. 1.43 lb. 1.79 lb. NIB NIB NIB NIB NIB Turkey Lunch Meat Combo Sliced 16.60 14.50 18.13 NIB NIB NIB NIB NIB Total $25,189.71 $24,200.80 *$19,587.90 NIB NIB NIB NIB NIB * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Fish Cod Squares 187.44 Pre-Cooked 26.05 240 per box 27.60 N/B NIB N/B N/B N/B Breaded Iceland 4 oz. 26.05 37.00 16.82 N/B N/B N/B N/B N/B Fish Pollack Fish-in-a- Minute 54 3 oz. 22.35 22.04 15.68 N/B N/B N/B N/B N/B Total $29,462.70 $39,996.88 *$19,514.80 NIB NIB NIB NIB N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Cheese Imitation American Sliced 160 Slices per 5 lbs. 26.35 24.26 32.14 N/B N/B N/B N/B N/B Cheese Imitation Cheddar, Shredded 24.40 28.36 25.21 N/B NIB N/B N/B N/B Margarine Block Solid Oleo 10.97 11.75 8.75 N/B N/B N/B N/B N/B Total $8,586.50 $8,825.00 *$7,910.00 NIB NIB NIB NIB NIB * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Cabbage Green 50 lb. 7.75 7.48 7.55 N/B N/B N/B N/B N/B Lettuce Iceburg Liner 24 ct. 14.75 11.59 12.76 N/B N/B N/B N/B N/B Onions Jumbo Yellow 50 lb. Bag 10.37 9.95 8.70 N/B N/B N/B N/B N/B Tomatoes 5 x 6 & Larger 11.10 12.15 10.78 N/B N/B N/B N/B N/B Carrots Shredded 4-5 lb. 5.52 N/B per case 16.75 17.38 5 lb. bag N/B N/B N/B N/B Apples Red Delicious 100 12.25 16.20 12.60 N/B N/B N/B N/B N/B Oranges Florida 100 13.75 13.53 12.40 N/B N/B N/B N/B N/B Cucumbers Super Selects 20 lbs. 9.25 6.57 7.55 N/B N/B N/B N/B N/B Total $22,538.72 $22,698.36 *$21,561.28 N/B N/B N/B N/B N/B Group 1 Total $398,656.00 Group 2 Total $9,720.00 * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Bread White Thin Sliced Fresh NIB NIB NIB NIB NIB .89 per loaf NIB NIB Bread Wheat Sliced N/B N/B N/B N/B N/B .99 per loaf N/B N/B Hamburger Buns Fresh N/B N/B N/B N/B N/B .90 per pack N/B N/B Hotdog Buns Fresh N/B N/B N/B N/B N/B .90 per pack N/B N/B Group 3 Total N/B N/B N/B N/B N/B *$46,737.60 N/B N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Foil Aluminum 18 x 1000 Standard 27.48 31.25 32.30 N/B N/B N/B N/B N/B Film Wrap 18 x 1000 12.94 10.90 11.94 N/B N/B N/B N/B N/B Bag Sandwich Plastic Flip Top 16.69 19.48 55.47 N/B N/B N/B N/B N/B Bag Paper Brown 8 lb. 6 x 4 x 12.5 47.68 28.08 27.33 N/B N/B N/B N/B N/B Group 4 Total $967.98 *$906.40 $1,293.87 NIB NIB NIB NIB NIB * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Milk White 2% ~ pints Paper Cartons N/B .20 each .19 each .17 each N/B N/B .1726 each N/B Group 5 Total NIB $50,960.00 $48,412.00 *$43,316.00 NIB N/B $43,978.48 N/B * Indicates Recommendation Bid Tabulation On Food & Food Related Items For Roanoke City Jail Bid No. 99-5-59 Food Description PYA U.S. Food I.J. Quality Mountain Interstate Valley H & C Monarch, Service, Company Coffee Farm Brands Rich Coffee Inc. Inc. Company Supply, Corporation Dairy, Inc. Company Inc. Cookie Sugar Cookie Sunshine 11.27 13.05 11.20 N/B N/B N/B N/B N/B Potato Chips Regular 9.52 10.40 13.32 N/B NIB N/B N/B N/B Potato Chips BBQ 9.52 10.40 13.32 N/B N/B N/B N/B N/B Potato Chips Ruffle 9.52 10.40 12.75 N/B N/B N/B N/B N/B Corn Chips Frito 14.57 10.40 12.75 N/B NIB N/B N/B N/B Tortilla Chips Yellow 7.35 3.95 5.78 NIB NIB NIB N/B N/B Group 6 Total * $37,874.62 $38,448.90 $43,751.58 N/B N/B NIB N/B N/B Committee: J ~heri~[ George M. McMillian Barry L. Key u D. Darwin Roupe * Indicates Recommendation Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #123-497 Sandra H. Eakin Deputy City Clerk The Honorable William White, Sr., Chair Legislative Committee William M. Hackworth City Attorney Roanoke, Virginia Gentlemen: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, a question with regard to making the State bidding process more favorable to Virginia businesses/contractors was referred to the Legislative Committee and to the City Attorney for review and report to Council. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io H :'~AGENDA99~JLY6.WPD Mar~ F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City. Clerk July 13, 1999 Sandra H. Eakin Deputy City Clerk File #5-60-236 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34372-070699 amending and reordaining certain sections of the 1999-2000 Grant Fund Appropriations, providing for appropriation of $15,774.00, in connection with the Local Law Enforcement Block Grant Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017 H:~AGENDA99UULY6.WPD James D. Grisso July 13, 1999 Page 2 pc: James D. Ritchie, Sr., Acting City Manager George C. Snead, Jr., Director, Public Safety A. L. Gaskins, Chief of Police Mariam K. Alam Stacey, Coordinator, Roanoke Neighborhood Partnership Donald S. Caldwell, Commonwealth's Attorney Vickie S. Trequbov, Grants Monitor, Office of Grants Compliance Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~AGENDA.09~,q~Y6. ~D IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34372-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Safety $ 2,147,269 Local Law Enforcement Block Grant 98-00 (1-2) .................... 159,238 Revenue Public Safety $ 2,147,269 Local Law Enforcement Block Grant 98-00 (3) ...................... 159,238 1) Overtime Wages (035-050-3313-1003) $14,512 2) FICA (035-050-3313-1120) 1,262 3) Federal Grant Funding (035-035-1234-7282) 15,774 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. JulY 6, 1~99¢:~ l Council Report//99- 413 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Local Law Enforcement Block Grant II. I. Background: mo The Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119, provides funding for the implementation of the Local Law Enforcement Block Grant Program, administered by the Bureau of Justice Assistance (BJA), U.S. Department of Justice. The purpose of the Local Law Enforcement Block Grant Program is to provide local governments with funds to underwrite projects to reduce crime and improve public safety. Council Authorized Application for and Acceptance of these Grant Fund~ on July 20, 1998 through Resolution #33941-072098. Federal Funds from this Grant to the City of Roanoke were Awarded by the U.S. Department of Justice. This renewed funding to Roanoke for the third year under this program. The funds are being used for enhanced police bicycle patrol. Do Over 3,885 hours of police overtime, as well as police bicycles and uniforms have been provided by this grant funding. The overtime has been directed at specific neighborhoods in the form of officers on Bicycle Patrol. Selection of locations for these patrols included input from a grant Advisory Board of citizens and public officials. Current Situation Federal Grant Revenue of $141,964 has been received. Only $126.190 of this amount has been appropriated. Police Bicycle Patrol Hours could be expanded through allocation of this funding. Mayor David A. Bowers Members of City Council Page 2 July 6, 1999 III. Issues: A. Need B. Funds Availability IV. Alternatives: Ci_ty Council Appropriate revenue from this Block Grant to expenditure accounts to allow funding to be expended in accordance with applicable City purchasing requirements and Federal grant requirements. Need exists to provide overtime hours to increase police bicycle patrols in selected neighborhoods. 2. .Funds are available in revenue account 035-035-1234-7282 B. Ci_ty Council not authorize expenditure of these funds. 1. Need for overtime for additional bicycle patrol hours will not be met. 2. Funds will have to be returned to the U. S. Department of Justice. Recommendation is that Council approve alternative "A" to appropriate funds from the Local Law Enforcement Block Grant. mo Co Appropriate $15,774 from this grant to the following grant fund accounts: Police Overtime 035-050-3313-1003 $14,663 FICA 035-050-3313-1120 $ 1,111 $15,774 .Increase the grant fund revenue estimate of account 035-035-1234-7282 by $15,774. Mayor David A. Bowers Members of City Council Page 3 July 6, 1999 JAR:ALG/wla Respectfully submitted, James A. Ritchie Acting City Manager CC: City Manager Director of Finance Director of Public Safety Chief of Police Roanoke Neighborhood Partnership Executive Director, Roanoke Housing Authority Commonwealth's Attomey Office of Grants Compliance Budget Administrator Department of Finance City of Roanoke, Virginia July 6, 1999 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance May Financial Report This financial report covers the first eleven months of the 1998-99 fiscal year. The following narrative discusses revenues and expenditures to date. REVENUE General Fund revenues reflect an increase of 7.35% or $10,626,000 compared to FY98. Variances in specific categories of revenues are as follows: General Property Taxes have increased 6.13% or $3,920,000. Real estate taxes are up 4.17% or $1,710,000 and have exceeded the estimate for the year. Personal property taxes were due June 1, but are recorded as revenue when levied and as such have increased 6.50%. Public service tax, which was due June 1, is up due to a timing difference. Collections of public service tax were greater through May of FY99 than through May of FY98. An increase of 3.29% was budgeted. Other Local Taxes are up 5.24% or $2,309,000. Sales tax rose $1,081,000 or 8.13%, in part due to a timing difference regarding the receipt of June 1998 tax. Taking this into consideration, sales tax is up 5.81%, largely due to better Christmas sales in FY99 than in FY98. Business and professional occupational license tax increased $389,000 or 4.07%. Bank stock taxes also rose. Revenue from Use of Money and Property decreased $253,000 or 24.77% due to a decline in interest revenue resulting from lower average daily cash balances in the General Fund. Rental revenue also decreased due to a one-time payment received last year for lease of airspace. Grants-in-Aid Commonwealth are up $4,321,000 or 14.78%. Social services reimbursements from the Commonwealth have increased across the board. Due to welfare reform, the City now receives more funding designated for day care service payments. Reimbursement received under the Comprehensive Services Act rose due to an increase in the number of clients served and the intensity of services provided. Grants-in-Aid Federal Government have decreased $25,000 or 59.80% due to a timing difference in the receipt of quarterly FEMA revenue. Miscellaneous Revenue is up 55.52% or $139,000 due to an increase in the proceeds received from the sale of surplus property. Internal Services rose $252,000 or 17.11% due to an increase of approximately $150,000 in the billing by Occupational Health Services to fired the employee health clinic. FY98 was the first year for such billings, and the amount of the billing has increased this year. Street maintenance billings also rose. Honorable Mayor and Members Roanoke City Council July 6, 1999 Page 2 EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances in the General Fund have increased 4.21% or $6,443,000 since FY98. Variances in individual expenditure categories are discussed as follows: General Government expenditures increased 9.93% or $937,000. CIS charges to the Commissioner of the Revenue and the Treasurer rose due to systems development related to the personal property tax relief act. CIS charges to the Department of Finance increased due to systems development related to a new release of the accounting system. Expenditures of the Office of Billings and Collections are up due to the purchase of computer equipment and increased CIS charges relating to the new utility information system. Health and Welfare expenditures rose $2,925,000 or 15.35%. Due to welfare reform, the City now receives more funding designated for day care service payments. Day care service benefits provided to clients increased substantially from FY98 to FY99 as a result. Expenditures for foster care also rose. Expenditures under the Comprehensive Services Act are up due to an increase in the number of clients served. Also contributing to this increase is the fact that many CSA clients now require more intensive services. Supplements paid to the aged, blind and disabled are up due to an increase in rates charged by care facilities which was mandated by the General Assembly. Parks, Recreation and Cultural expenditures are up 5.17% or $198,000 as a result of increased expenditures and a decline in fee based reimbursements received by the Library and Recreation Departments. Community Development expenditures declined 8.04% or $213,000 due to timing differences in payments for memberships and affiliations. Personal service costs of the Community Planning and Youth and Family Services/Community Education departments also decreased. Transfer to Debt Service is up $867,000 or 9.12%. This increase is caused by an additional amount being transferred in FY99 for the principal and interest payments made on August 1, 1998 and February 1, 1999 for the 1997 bonds. These bonds were issued during FY98 with payments starting in FY99. Also, a larger principal payment was required in August 1998 than in the prior year for the 1994 general obligation bonds, causing the transfer to debt service to increase. Nondepartmental expenditures rose 5.11% or $433,000 due to increased transfers to the Capital Projects fund resulting from the appropriation of funding for various capital construction projects. This increase is partially offset by a decrease in transfers to the Fleet Management fund. During FY98, CMERP funds of $830,000 were appropriated and transferred to purchase vehicular equipment, compared to $478,000 during FY99. I would be pleased to answer questions which City Council may have regarding the monthly financial statements. JDG/THT Attachments Balance July 1, 1998 Ordinance Number Date CMT 138 07/31/98 33974 08/17~98 33985 08/17~98 CMT 142 08/19/98 CMT 318 08/24/98 34030 10/16/98 CMT367 10/20/98 CMT156 11/09/98 CMT172 01/25/99 CMT174 02/17/99 34159 02/19~99 CMT190 02~23~99 CMT187 03~08/99 34232 04/05/99 CMT538 05/18/99 CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE MAY 31, 1999 Department Utilities & Operations Transfer to Grant Fund Transfer to Grant Fund Planning & Community Development Memberships & Affiliations Transfer to Capital Projects Fund Personnel Management Utilities & Operations City Council Commissioner of the Revenue Planning & Community Development Recreation City Council Public Works Economic Development Balance May 31, 1999 Purpose Funding for a Portion of Shuffle Service to Victory Stadium on July 4 Local Match for Drug Prosecutor Grant Local Match for VJCCCA Grant Funding for Passenger Station Rezoning Advertising Roanoke Sister Cities Westview Terrace Property Acquisition Funding for Pilot Program for Diversity Training Funding for Soil Stabilization of Westview Terrace Property Funding to Install Reading Light on Council Chamber Dias Funding for the Cost of NADA Pricing of Vehicles Funding for Planning Staff- Neighborhood Planning Funding for 1998 United Way Campaign Expenses Additional Funding for Mayorial and City Council Honoraria Snow Removal Annual Dues Regional Industrial Facilities Authority $379,244 (2,967) (14,806) (2,545) (35o) (2,500) (lO,OOO) (7,ooo) (7,425) (1,068) (5,ooo) (35,942) (3,477) (3,000) (76,292) (5,000) $201,872 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period July 1 - May 31 July I - May 31 Revenue Source 1997-98 1998-99 General Property Taxes $63,959,835 $67,879,748 Other Local Taxes 44,089,037 46,397,822 Permits, Fees and Licenses 661,917 664,936 Fines and Forfeitures 909,991 886,987 Revenue from Use of Money and Property 1,020,958 768,054 Grants-in-Aid Commonwealth 29,233,270 33,554,021 Grants-in-Aid Federal Government 42,608 17,130 Charges for Services 3,013,214 2,998,072 Miscellaneous Revenue 250,129 389,003 Internal Services 1,469,940 1,721,498 Total $144,650,899 $155,277,271 Current Fiscal Year Percent of Revised Revenue Percentage Revenue Estimate of Change Estimates Received 6.13 % $67,678,685 100.30% 5.24 % 52,032,919 89.17% 0.46 % 698,800 95.15% (2.53) % 1,035,000 85.70% (24.77) % 1,043,760 73.59% 14.78 % 40,973,795 81.89% (59.80) % 34,260 50.00% (0.50) % 3,271,270 91.65% 55.52 % 274,300 141.82% 17.11% 2,133,773 80.68% 7.35 % $~1_69~,!76- ,5_6~ . 9_1.78% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures General Government Judicial Administration Public Safety Public Works Health and Welfare Parks, Recreation and Cultural Community Development Transfer to Debt Service Fund Transfer to School Fund Nondepartmental Total Year to Date for the Period July I - May 31 July 1 - May 31 Percentage Unencumbered 1997-98 1998-99 of Change Balance $9,439,334 4,010,846 34,437,320 23,376,304 19,060,449 3,824,176 2,651,668 9,510,800 38,167,419 8,474,447 $152,952,763 $10,376,808 4,060,529 35,916,197 22,951,753 21,985,309 4,021,875 2,438,585 10,378,143 38,359,777 8,907,193 $159,396,169 9.93 1.24 4.29 (1.82) 15.35 5.17 (8.O4) 9.12 0.50 5.11 4,21 Current Fiscal Year $1,085,698 389,950 3,315,432 1,482,126 2,747,056 315,653 316,995 364,483 3,487,252 1,960,678 $15,465,323 Percent of Revised Budget Appropriations Obligated $11,462,506 90.53% 4,450,479 91.24% 39,231,629 91.55% 24,433,879 93.93% 24,732,365 88.89% 4,337,528 92.72% 2,755,580 88.50% 10,742,626 96.61% 41,847,029 91.67% 10,867,871 81.96% $174,861,492 91.16% CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total Year to Date for the Period July l - May 31 July l - May 31 1997-98 1998-99 $6,512,071 $6,934,717 28,699,205 34,131,958 2,307,803 2,351,355 2,738,616 2,902,267 38,167,419 38,359,777 8,716,221 9,260,631 $87,141,335 $93,940,705 Current Fiscal Year Percent of Revised Revenue Percentage Revenue Estimate of Change Estimates Received 6.49 % $8,269,520 83.86% 18.93 % 36,526,689 93.44% 1.89 % 2,924,162 80.41% 5.98 % 3,158,735 91.88% 0.50 % 41,847,029 91.67% 6.25 % 9,909,749 NA ~7._80 % $102,635_884 91~.53% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures Instruction General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants Total Year to Date for the Period July 1 - May 31 1997-98 $57,439,848 2,513,033 2,735,904 8,036,031 3,446,011 1,991,528 3,688,217 10,238,032 $90,088,604 Current Fiscal Year July 1 - May 31 Percentage Unencumbered 199_8-9~_ of Change ~ Balance $61,332,613 6.78 % $6,845,923 2,994,558 19.16 % 410,177 3,027,820 10.67 % 448,961 8,084,981 0.61 % 1,274,332 3,726,476 8.14 % 422,718 2,154,257 8.17 % 157,358 4,145,861 12.41% 5,252 9,909,749 (3.21) % - $95,376,316 _ 5.87 % $9,564,721 Percent of Revised Budget ApproPriations Obligated $68,178,536 89.96% 3,404,735 87.95% 3,476,781 87.09% 9,359,313 86.38% 4,149,194 89.81% 2,311,615 93.19% 4,151,113 99.87% 9,909,749 N/A $104,94¥_076 90.89% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 1999 General Government Public Safety Community Development Recrea§on Streets and B~idges Sanitation Projects Traffic Engineering & Communications Other Infrastructure Projects Capital Improvement Reserve Total Expenditures Unexpended Outstanding Unobligated Budget To Data Balance Encumbrances Balance $22,013,869 $14,136,109 $7,877,760 $564,935 1,992,481 486,787 1,505,694 503,051 1,081,000 521,681 559,319 518,194 3,714,227 1,493,275 2,220,952 1,468,594 23,246,461 16,320,879 6,925,582 4,976,593 1,299,301 916,745 382,556 26,830 2,628,764 2,180,628 448,136 87,766 23,217,663 12,069,978 11,147,685 4,016,208 10,781,638 - 10,781,638 - $89,975,404 $48,126,082 $41,849,322 $12,162,171 $7,312,825 1,002,643 41,125 752,358 1,948,989 355,726 360,370 7,131,477 10,781,638 $29,687,151 CiTY OF ROANOKE, VIRGINIA SCHOOL CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 1999 Educa~on Capital Improvement Reserve Total Expenditures Unexpended Outstanding Budget To Dats Balance Encumbrances $29,334,320 $23,966,209 $5,368,111 $4,376,333 (8,934,624) (8,934,624) $20,399,696 $23,966,209 ($3,566,5t3) $4,376,333 Unobligatacl Balance $991,778 (8,934,624) ($7,942,846) 4 CiTY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND COMPARATIVE STATEMENT OF REVENUES FOR THE 11 MONTHS ENDING MAY 31, 1999 Interest Revenue: Interest on Bond Proceeds Interest on Idle Worldng Capital Total Interest Revenue Multi Year Revenues: Intergovernmental Revenue: Federal Government: Garden City Commonwealth: Garden City Public Works Service Center Virginia Western Community College-Signals Virginia Transportation Museum-ISTEA Government Opportunity Funds-Maple Leaf Second Street and Gainsboro Avenue Total Intergovernmental Revenue Revenue from Third Parlies: First Union Penalty Payment Roanoke Valley Detenlion Commission A & M Enterprises -Land Sale Miscellaneous Total Revenue from Third Parlies Other Revenue: Transfers from General Fund Proceeds From Sale of Bonds Transfers from Debt Se~ce Fund Transfers from Other Funds Total Revenue from Other Revenue Total FY1999 $972,391 666,317 1,638,708 398,936 26,283 100,000 71,503 109,150 705,872 6,000 700,000 346,660 1,052,660 4,258,040 727,845 4,985,885 $8,383,125 FY1998 $1,319,682 565,419 1,885,101 1,321,539 220,398 110,000 1,651,937 149,339 17,773 167,112 3,535,766 8,469,000 763,803 12,768,569 $16,472,719 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 11 MONTHS ENDING MAY 31, 1999 Operating Revenues Commercial Sales Domestic Sales Industrial Sales Town of Vinton County of Roanoke City of Salem County of Botetourt County of Bedford Customer Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depredation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Rent Miscellaneous Revenue Sale of Land Loss on Disposal of Fixed Assets Interest and Fiscal Charges Transfer to ClS Fund Transfer to Capital Projects Fund Net Nonoperating Expenses Net Income FY1999 $2,840,952 2,681,298 213,778 19,832 1,464,829 13,888 114,644 5,802 370,100 7,725,123 1,332,424 2,935,339 1,289,123 5,556,886 2,168,237 289,821 49,117 26,030 325,000 (569) (1,220,634) (531,235) $1,637,002 FY 1998 $2,790,384 2,574,935 208,331 20,429 1,278,298 3,633 483,375 7,359,385 1,296,760 2,837,783 1,274,668 5,409,211 1,950,174 372,698 19,181 44,266 (1,410,975) (172,371) (233,446) (1,380,647) $569,527 6 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 1t MONTHS ENDING MAY 31, 1999 Operating Revenues Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depredation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Interest and fiscal charges Miscellaneous Revenue Transfer to Capital Projects Fund Transfer to ClS Fund Loss on Disposal of Fixed Assets Net Nonoperating Revenues Net Income FY 1999 $6,733,206 708,727 119,980 501,957 95,791 134,730 94,988 8,389,379 1,636,399 4,711,303 891,721 7,239,423 1,149,956 549,558 (197) 17,130 (4,382) 562,109 $1,71 2,065 FY 1998 $6,408,186 883,050 153,274 833,033 108,857 211,237 54,923 8,652,560 1,562,727 3,948,739 882,525 6,393,991 2,258,569 528,567 14,938 (37,071) (172,371 ) 334,063 $2,592,632 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 11 MONTHS ENDING MAY 31, 1999 Operating Revenues Rentals Parking Fees Event Expenses Admissions Tax Commissions Novelty Fees Charge Card Fees Other Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenues (Expenses) Transfer from Other Funds Interest on Investments Loss on Disposal of Fixed Assets Miscellaneous Net Nonoperating Revenues Net Income (Loss) FY1999 $538,764 207,504 171,378 174,802 253,923 51,911 28,624 19,809 1,446,715 1,045,760 1,135,713 369,808 2,551,281 (1,104,566) 858,771 65,559 (25,372) 1,703 900,661 ($203,905) FY 1998 $498,488 235,794 149,519 192,257 309,637 77,313 5,873 1,468,881 1,000,634 989,946 362,548 2,353,128 (884,247) 1,037,162 49,513 9,682 1,096,357 $212,110 8 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 11 MONTHS ENDING MAY 31, 1999 Operating Revenues Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenues Operating Expenses Opera~ng Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenues (Expenses) Interest on Investments Interest and Fiscal Charges Transfer from General Fund Operating Subsidy for GRTC Capital Subsidy for GRTC Transfer to Capital Projects Fund Miscellaneous Net Nonoperating Expenses Net Loss FY 1999 $280,433 374,892 163,752 385,458 284,001 59,154 1,547,690 692,375 495,767 1,188,142 359,548 15,015 (520,357) 1,214,506 (1,028,260) (200,000) 5,753 (513,343) ($153,795) FY 1998 $239,473 374,105 149,950 352,212 211,502 87,592 1,414,834 655,253 495,506 1,150,759 264,075 32,002 (539,086) 1,097,773 (859,211) (29,682) 3,378 (294,826) ($30,751) 9 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 11 MONTHS ENDING MAY 31, 1999 Operating Revenues Conference Center Total Operating Revenues FY1999 FY 1998 CONFERENCE COMMISSION (1) CENTER (2) TOTAL $ - $ 2,711,350 $ 2,711,350 $ 2,637,216 - 2,711,350 2,711,350 2,637,216 Operating Expenses Commission Conference Center Total Operating Expenses 277,906 - 277,906 89,216 2,339,164 2,339,164 2,280,818 277,906 2,339,164 2,617,070 2,370,034 (277,906) 372,186 94,280 267,182 Net Operating Income (Loss) Nonoperating Revenues (Expenses) Contributions from City of Roanoke Contributions from Virginia Tech Proceeds from Brick Sales Interest on Investments Rent, Taxes, Insurance, and Other 131,250 131,250 175,000 131,250 - 131,250 175,000 _ - - 572 41,446 - 41,446 27,889 - (105,017) (105,017) (111,145) Net Nonoperating Revenues (Expenses) 303,946 (105,017) 198,929 267,316 Net Income Before Depreciation 26,040 267,169 293,209 534,498 480,468 478,983 Depreciation Expense/Replacement Reserve 426,239 54,229 Net Income (Loss) ($400,199) $212,940 ($187,259) $55,515 Notes to Financial Statement: (1) The column entitled "Commission" represents Commission activity in the City's financial records. (2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as provided by Doubletree Management. 10 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 11 MONTHS ENDING MAY 31, 1999 Operating Revenues Charges for Se~ces Total Operating Revenues Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenues (Expenses) Interest Revenue Gain on Sale of Trigon Common Stock Transfer from Other funds Transfer to Other Funds Loss on Disposal of Fixed Assets Net Nonoperating Revenues (Expenses) Net Income (Loss) TOTALS c~ty Information Materials Management Utility Line Fleet Risk Systems Control Services Services Management Management FY 1999 FY 1998 $3,149,757 $141,182 $119,163 $2,880,175 $3,077,094 $5,837,705 $15,205,076 $13,773,134 3,148,757 141,182 119,163 2,880,175 3,077,094 5,637,705 15,205,076 13,773,134 1,514,767 95,891 24,295 2,207,936 1,158,041 178,332 5,179,262 4,757,986 915,626 12,816 125,124 461,122 1,010,468 6,311,444 8,836,599 7,970,425 439,392 1,678 14,429 130,420 1,575,337 2,161,256 2,164,603 2,869,785 110,385 163,848 2,799,478 3,743,845 6,489,776 16,177,117 14,893,014 279,972 30,798 (44,695) 80,637 (666,752) (652,071) (972,041) (1,119,880) 182,035 (4,302) 10,051 69,502 45,361 449,805 752,452 750,545 . 276,713 1,076,890 477,723 250,000 1,804,613 2,633,874 (473,972) (9,938) (49,500) - (59,438) 1,248,987 (4,302) (39,449) 69,502 523,084 699,805 2,487,627 3,187,16~ $1,528,959 $28,495 ($84,134) $150,199 ($143,958) $47,734 $1,525,586 $2,057,280 11 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED MAY 31, 1999 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31, 1999. BA~NcE[~'r BALANCE AT - BALANCE AT FUND APR 30, 1999 RECEIPTS DISBURSEMENTS MAY 31, 1999 MAY 31, 1998 GENERAL ($1,976,678.87) $26,745,095.24 $12,832,324.77 $11,936,091.60 WATER 6,546,896.12 363,585.84 137,282.25 6,773,199.71 SEWAGE 7,532,970.98 5,193,408.80 2,934,489.50 9,791,890.28 CIVIC CENTER 1,216,643.15 133,195.46 148,958.89 1,200,879.72 TRANSPORTATION 264,632.16 156,664.35 307,165.70 114,130.81 CAPITAL PROJECTS 33,731,100.21 533,228.73 1,575,120.22 32,689,208.72 CONFERENCE CENTER 986,091.52 3,599.33 50,772.06 938,918.79 I JUVENILE DETENTION 2,875,622.58 11,827.42 0.00 2,887,450.00 DEBT SERVICE 11,073,534.98 45,098.81 0.00 11,118,633.79 CITY INFORMATION SYSTEMS 5,215,587.48 205,021.36 169,251.18 5,251,357.66 MATERIALS CONTROL (82,135.67) 81,895.65 65,437.10 (65,677.12) MANAGEMENT SERVICES 197,142.45 15,162.21 5,814.78 206,489.88 UTILITY LINES SERVICES 1,930,344.82 65,128.18 40,407.37 1,955,065.63 FLEET MANAGEMENT 1,574,861.38 382,360.86 175,438.18 1,781,784.06 PAYROLL (9,681,730.59) 13,249,469.13 13,106,991.23 (9,539,252.69) RISK MANAGEMENT 10,411,108.93 449,966.38 443,873.47 10,417,201.84 HIGHER EDUCATION AUTH 5,030,120.66 25,180.61 607,639.63 4,447,661.64 PENSION 421,395.26 227,764.15 1,086,142.26 (436,982.85) . SCHOOL FUND 8,769,793.50 8,335,612.47 5,269,998.31 11,835,407.66 SCHOOL CAPITAL PROJECTS (4,360,598.62) 0.00 965,400.51 (5,325,999.13) FDETC 28,466.57 215,296.99 102,589.65 141,173.91 GRANT 396,095.85 572,672.34 377,497.06 591,271.13 TOTAL $82,101,264.85 $10,026,204.50 6,778,721.75 16,399,740.57! 1,033,735.43 89,314.44 42,170,876.95 914,851.82 0.00 11,241,993.76 3,663,381.59 (73,841.34)! 216,102.97, 1,683,096 77 792,550.26 (6,969,092.12) 9,560,877.87 o.ooi (460,117.54)1 7,870,099.92 ~ 0.00 113,440.78 1(755:~3i $57,011,234.31 $40,402,594.12 $98,709,905.~0_4 $_105:0_68,69_4.11 i CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED MAY 31, 1999. THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN TRANSIT INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: OVERNIGHT INVESTMENT COMMERCIAL PAPER FEDERAL AGENCY BONDS LOCAL GOVERNMENT INVESTMENT POOL REPURCHASE AGREEMENTS STATE NON-ARBITRAGE PROGRAM (U.S. SECURITIES, COMMERCIAL PAPER) VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $1,935,519.54 664,709.58 10,462,000.00 12,949,645.00 9,984,300.00 21,258,782.08 25,000,000.00 2,953,750.'19 13,501,198.65 $98,709,905.0~ DATE: JUNE 9, 1999 DAVID C. ANDERSON, TREASURER 12 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 11 MONTHS ENDING MAY 31, 1999 Revenue Contributions Investment income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1999 $4,956,956 6,998,861 6,514,283 22,801 $18,492,901 1998 $5,327,087 6,442,483 12,341,288 10,475 $24,121,333 Pension Payments Fees for Professional Services Bond Premium Amortization Active Service Death Benefits Administrative Expense City Supplement to Age 65 To~lExpenses Net Income $8,904,314 754,065 173,511 239,141 50,244 10,121,275 $8,371,626 $8,178,008 653,913 271,301 21,621 216,869 9,341,712 $14,779,621 13 CITY OF ROANOKE PENSION PLAN BALANCE SHEET MAY 31, 1999 Assets Cash Investments: (market value: Due from Other Funds Other Assets Total Assets 1999 $333,376,304 1998 $298,972,151) 1999 ($450,561) 236,590,848 11,130 18,000 $236,169,417 1998 ($460,118) 226,472,373 18,000 $226,030,255 Liabilities and Fund Balance Liabilities: Due to Other Funds Accounts Payable Total Liabilities Fund Balance: Fund Balance, July 1 Net Income - Year to Date Total Fund Balance Total Liabilities and Fund Balance $905,536 2,220 907,756 226,890,035 8,371,626 235,261,661 $236,169,417 $746,715 62 746,777 210,503,857 14,779,621 225,283,478 $226~030,255 14 CITY OF ROANOKE Office of the City. Clerk Mary F. Parker, CMC/AAE City Clerk Sandra H. Eakin Deputy City Clerk July 13, 1999 File #60-467 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34383-070699 amending and reordaining certain sections of the 1999-2000 School Fund Appropriations, providing for reappropriation of $1,614,397.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: Melinda J. Payne, Chair, Roanoke City School Board, 301 Rutherford Avenue, N. W., Roanoke, Virginia 24016 James. D. Ritchie, Sr., Acting City Manager Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public Schools Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke, Virginia 24031 HSAGENDA99'dULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34383-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 School Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 School Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations: Instruction General Support Transportation Operation/Maintenance of Plant Food Services Facilities Total Appropriations Fund Balance Reserve for Prior Year Encumbrances $ 417,045 65,650 190,934 175,316 41,191 724,261 $1.614.397 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-396 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34382-070699 amending and reordaining certain sections of the 1999-2000 Risk Management Fund Appropriations, providing for reappropriation of $786.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Kenneth S. Cronin, Manager, Personnel Management Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H :kAGEND A.09~ULY6 .WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34382-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Risk Managment Fund Appropriations, and providing for an emergency. VVHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Risk Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations: Operating Expenses $ 786 Total Appropriations $ 78~6 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. A'I-I'EST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the city Clerk July 13, 1999 File #60-361 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34381-070699 amending and reordaining certain sections of the 1999-2000 Fleet Management Fund Appropriations, providing for reappropriation of $1,422,818.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works James A. McClung, Manager, Fleet Management Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~.GENDA99~IULY6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34381-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Fleet Management Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Fleet Management Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations: Operating Expenses Capital Outlay Total Appropriations $ 3,010 1,419,808 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-299 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34380-070699 amending and reordaining certain sections of the 1999-2000 Management Services Fund Appropriations, providing for reappropriation of $8,684.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Barry L. Key, Manager, Office of Management and Budget Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~AGENDA99~IULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34380-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Management Services Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Management Services Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Operating Expenses Capital Outlay Total Appropriations $ 3,389 5,295 $ 8.684 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-301 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34379-070699 amending and reordaining certain sections of the 1999-2000 City Information Systems Fund Appropriations, providing for reappropriation of $11,797.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works Archie W. Harrington, Manager, City Information Systems Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:'~AGENDA99klULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34379-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 City Information Systems Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 City Information Systems Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: AppropHations Operating Expenses Capital Outlay Telephone System Maintenance Total Appropriations $ 1,997 2,548 7,252 $11.797 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-247 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34378-070699 amending and reordaining certain sections of the 1999-2000 Hotel Roanoke Conference Center Fund Appropriations, providing for reappropdation of $3,368.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. ~,X. ~,,~ ~, .~F,,~,,.Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Deborah J. Moses, Executive Director, Hotel Roanoke and Conference Center Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H :XAGENDA99XJULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34378-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Hotel Roanoke Conference Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Hotel Roanoke Conference Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations: Operating Expenses $ 3,368 Total Appropriations $ 3.368 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-331 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34377-070699 amending and reordaining certain sections of the 1999-2000 Transportation Fund Appropriations, providing for reappropriation of $30,660.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Robert K. Bengtson, Acting Director, Public Works Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~AGENDA99'JUL Y6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34377-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Transportation Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Transportation Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations: Century Station Parking Garage $ 3,580 Williamson Road Parking Garage 14,700 Church Avenue Parking Garage 12,380 Total Appropriations $ 30.660 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mal~ F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City. Clerk July 13, 1999 File #60-192 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34376-070699 amending and reordaining certain sections of the 1999-2000 Civic Center Fund Appropriations, providing for reappropriation of $86,097.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Kit B. Kiser, Director, Utilities and Operations James M. Evans, Manager, Roanoke Civic Center Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~AGENDA99~IJLY6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34376-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Civic Center Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Civic Center Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Operating Expenses $ 32,394 Promotional 646 Capital Outlay 50,965 Concessions 2,092 Total Appropriations $ 86.097 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #27-60 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34375-070699 amending and reordaining certain sections of the 1999-2000 Sewage Fund Appropriations, providing for reappropriation of $268,854.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~AGENDA99~U-LY6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34375-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Sewage Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Sewage Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Administration Maintenance Operations Laboratory Lateral Maintenance and Replacement Total Appropriations $ 182,121 18,435 3,124 1,924 63,250 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Ma~y F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 Sandra H. Eakin Deputy City Clerk File ~60-468 James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No, 34374-070699 amending and reordaining certain sections of the 1999-2000 Water Fund Appropriations, providing for reappropriation of $407,003.00, in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Kit B. Kiser, Director, Utilities and Operations Jesse H. Perdue, Jr., Manager, Water Department Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:XAGENDA99klULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34374-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 Water Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 Water Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations General Operating Expenses Water Pumping Station and Tanks Water Purification Water-Capital Outlay Utility Line Services Utility Line Services-Capital Outlay Total Appropriations $ 32O 7,411 12,219 153,669 9,501 223,883 $ 407.003 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34373-070699 amending and reordaining certain sections of the 1999-2000 General Fund Appropriations, providing for reappropriation of $1,621,465.00 in connection with outstanding encumbrances as of June 30, 1999. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James. D. Ritchie, Sr., Acting City Manager Sherman M. Stovall, Acting Budget Administrator, Budget Office of Management and HSAGENDA99XJULY6.WPD IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA The 6th day of July, 1999. No. 34373-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations City COuncil City Clerk City Manager Management and Budget Personnel Management Occupational Health Clinic Memberships and Affiliations Economic Development Grants Compliance City Attorney Director of Finance Billings and Collections Municipal Auditing Electoral Board City Treasurer Commissioner of the Revenue Real Estate Valuation Sheriff Jail Cost Collections Unit Clerk of Circuit Court Director of Public Safety Police - Administration 4,403 4,902 59 39,016 37,301 13,533 11,250 29,800 892 15,525 15,758 42,304 7,900 2,762 24,902 1,208 3,781 141,710 1,003 59,594 1,644 471 Police - Investigation Police - Patrol Police - Services Police - Training Police - Animal Control Fire - Support Fire - Operations Emergency Medical Services Emergency Services Communications Building Inspections Streets and Traffic Paving Program Snow Removal Street Lighting Traffic Engineering Solid Waste Management - Refuse Solid Waste Management - Recycling Custodial Services Engineering Building Maintenance Parks and Grounds Maintenance Recreation Community Planning Director of Human Development Juvenile Detention Home Outreach Detention Crisis Intervention Cultural Services Committee Social Services - Administration Income Maintenance Social Services - Services Employment Services VISSTA Libraries Youth and Family Services Community Education Supply Management General District Court Circuit Court Judges Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk 10,574 64,358 31,101 4,864 426 231 31,144 I 760 4 082 30 339 17 583 43 996 23 104 72 781 6 356 47 171 22 689 70 586 218,662 113,433 182,457 47,275 23,359 634 8,495 1,418 39 21,997 1,817 3,181 18,925 174 2,141 78,079 4,918 3,777 12,445 2,052 290 21000 Total Appropriations Fund Balance Reserve for Prior Year Encumbrances $ 1,621.465 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DEPARTMENT OF FINANCE July 6, 1999 Honorable Mayor and Members of City Council FROM: James D. Grisso, Director of Finance SUIMECT: Reappropriation of Outstanding Encumbrances as of June 30, 1999 At the close of fiscal year 1999, budgeted funds were obligated for outstanding encumbrances. Purchase orders or contracts were issued for the goods and sex-vices as of the close of fiscal year 1999, but delivery of the goods or performance of the services has not been completed. Reappropriation of these funds carries forward the unspent budget funds that were originally appropriated and are contractually obligated for the goods and services. The appropriation amounts are as follows: General Fund Open Encumbrances Water Fund Open Encumbrances Sewage Fund Open Encumbrances Civic Center Fund Open Encumbrances Transportation Fund Open Encumbrances Hotel Roanoke Conference Center Fund Open Encumbrances City Information Systems Fund Open Encumbrances Management Services Fund Open Encumbrances Fleet Management Fund Open Encumbrances Risk Management Fund Open Encumbrances School Fund Open Encumbrances $ 1,621,465 407,003 268,854 86,097 30,660 3,368 11,797 8,684 1,422,818 786 1,614,397 I recommend that Council adopt the attached budget ordinances to reappropriate these funds into the current year budget in order that these encumbrances may be properly liquidated. JDG/AFS/pac Attachments Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #5-24-207-468 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34384-070699 amending and reordaining Article III, Sewer Use Standards, Chapter 26, Sew~ers and Sewa.qe Disposal, of the Code of the City of Roanoke (1979), as amended, by amending and reordaining §26-66, Penalty for Violations, to increase the amount of the criminal fine provided for therein from $1,000.00 to $2,500.00; adding a new subsection (b) to §26-66 providing for assessment of administrative civil fines; and redesignating current subsections (b), (c), and (d), to ensure compliance with the City's Industrial Pretreatment Program. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: The Honorable Diane McQ. Strickland, Chief Judge, Twenty-Third Judicial Circuit of Virginia H:Lt~GENDA99'~IULY6,WPD James D. Ritchie, Sr. July 13, 1999 Page 2 pc: The Honorable Virginia The Honorable The Honorable Virginia The Honorable Virginia The The The Honorable The Honorable The Honorable The Honorable Clifford R. Weckstein, Judge, Twenty-Third Judicial Circuit of Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia Honorable Julian H. Raney, Jr., Chief Judge, General District Court George W. Harris, Jr., Judge, General District Court Vincent A. Lilley, Judge, General District Court William D. Broadhurst, Judge, General District Court Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P O. Box 2235, Tallahassee, Florida 32316 The Honorable David C. Anderson, City Treasurer Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court Peggy B. Stewart, Office of the Magistrate James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager Water Pollution Control Plant H:~AGEND A99~'ULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34384-070699. AN ORDINANCE amending and reordaining Article III, Sewer Use Standards, Chapter 26, Sewers and Sewage Disposal, of the Code of the City of Roanoke (1979), as amended, by amending and reordaining §26-66, Penalty_ for Violations, to increase the amount of the criminal fine provided for therein fi.om $1,000 to $2,500; adding a new subsection (b)to §26-66 providing for the assessment of administrative civil fines; redesignating current subsections (b), (c), and (d); and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. The Code of the City of Roanoke (1979), as amended, is hereby amended and reordained by amending Article m, Sewer Use Standards, Chapter 26, Sewers and Sewage Disposal, §26-66, Penalty for Violations, to read and provide as follows: §26-66. PenMty for Violations. A person who violates the provisions of this article shall be guilty of a Class I misdemeanor and upon conviction is punishable by a fine of not more than two thousand five hundred dollars ($2,500.00) per violation per day and confinement in jail for not more than twelve (12) months, either or both. In the event of a violation, the control authority shall also have the right to terminate the sewer and water connection. (b) Alternatively or in addition to proceeding under authority of subsection (a) of this section, the city may provide that administrative civil fines be assessed against any person who violates the provisions of this article or any orders, roles, regulations, or permits issued hereunder or pursuant to the city's Enforcement Response Plan. Such administrative civil fines may be in an amount up to two thousand five hundred dollars ($2,500.00) per violation per day, the amount to be set by the Director of Utilities and Operations. Each day on which a violation occurs or continues shall be deemed a separate and distinct violation. The enforcement of such administrative civil fines may be had through the courts of the Commonwealth of Virginia in addition (c) (d) (e) to any other legal means available to the city. In addition to the administrative civil fines provided for herein, the city may also recover reasonable attorney's fees, court costs, court reporter's fees, expert witness fees and other expenses of litigation by an appropriate suit at law against any such person found to have violated the provisions of this article or any orders, rules, regulations, or permits issued hereunder or pursuant to the city's Enforcement Response Plan. Alternatively or in addition to proceeding under authority of subsections (a) and/or (b) of this section, the city is entitled to pursue all other criminal and civil remedies to which it is entitled under authority of state statutes or other ordinances of the city against a person conducting a prohibited discharge or violating a pretreatment standard or requirement, including, without limitation, injunctive relief. Any person who knowingly makes any false statements, representations or certifications in any application, record, report, plan or other document files required to be maintained pursuant to this article, or wastewater permit, or who falsifies, tampers with, or knowingly renders inaccurate any monitoring device or method required under this ordinance shall, upon conviction, be punishable by a fine of not more than two thousand five hundred dollars ($2,500.00) per violation, per day, or imprisonment for not more than twelve (12) months, or both. The control authority shall be authorized to implement such other program and enforcement mechanisms as are consistent with regulatory guidelines and are deemed appropriate. 2. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk. July 6, 1999 Report No. 99-337 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Industrial Pretreatment Program - Providing for Administrative Fines and Increasing Criminal Fines The attached staff report was considered by the Water Resources Committee at its regular meeting on June 21, 1999. The Committee recommends that Council take the following actions in accordance with conditions stated in the attached report: Provide for an amendment to Article III, Chapter 26, Section 26- 66 of the City Code by adding a provision for Civil Penalties by way of administrative fines of up to $2,500 per day per violation, to be set by the Director of Utilities & Operations, for violation of the user's permit or any violation of Article III of Chapter 26 of the Roanoke City Code (1979) as amended or of any orders, rules or regulations issued thereunder to ensure compliance with the user's wastewater discharge permit. Provide for an amendment to Article III, Chapter 26, Section 26- 66 of the City Code by increasing the amount of the criminal fine for a Class I misdemeanor in that section to provide for a criminal fine of not more than $2,500 per violation per day and confinement in jail for not more than twelve (12) months, either or both. Respectfully submitted, Linda F. Wyatt, Chairperson Water Resources Committee LFW:KBK:afm Attachment cc: William M. Hackworth, City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Steven L. Walker, Sewage Treatment Plant Manager Donald S. Caldwell, Commonwealth Attorney Martin E. Sensabaugh, Pretreatment Coordinator CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: THRU: SUBJECT: June 21, 1999 Report No. ~e~,~r Resources Committee '~s~Dir~ies and Operations Ja~x.'e~ D. Ritchie, Acting City Manager Industrial Pretreatment Program - Providing for Administrative Fines and increasing Criminal Fines. 99-337 Backgr_ca~ on the subject in chronological order is as follows: A. IndH.~trial Prc. tr~.atm~.nt Program protects the Wastewater Treatment Plant and Sewer System from harmful wastewater discharges. This is achieved through discharge permits issued to the industries by the City. B. ~ the City's pretreatment program on August 21, 1984. D~..nartm~.nt of Fnvirr~nm~.ntal ChJalit¥ (DEQ) and the Environmental Protection Agency (EPA) regulate the City's Pretreatment Program by VPDES permit requirements. Amendm~.nt.~ tn th~ Pretreatm~.nt Program have been done periodically through the Sewer Use Ordinance. Council approved amendments on July 12, 1984, June 26, 1989, February 6, 1991, October 16, 1991, July 16, 1994, and December 18, 1995. The amendments involved language changes, definitions, discharge limit revisions, and enforcement. All of the amendments were required by the DEQ and EPA. DEe i.~ nnw r~.qH~_~tino_ that the enforcement response section of the pretreatment program be amended in regards to fines in order to provide for administrative fines in addition to criminal fines. Article III Chapter 26, Section 26-66 of the City Code allows fines of el:OeO) per day per violation through criminal court. It is now requested and recommended that in order to provide for additional enforcement authority as requested by DEQ that fines to be implemented administratively by the enforcement response plan of the pretreatment program as a step either prior to or in conjunction with seeking prosecution by the Commonwealth's Attorney. Such administrative fines would be enforced through the civil court system. The amount of a criminal fine that may be assessed for a Class I misdemeanor has been increased from $1,000 to $2,500. Accordingly the provisions of Article III, Chapter 26, Section 26-66 of the City Code that provide for criminal penalties should Members, Water Resources Committee June 21, 1999 Page 2 Repo~ No II. be increased to provide for a fine of not more than $2,500 to be consistent with the State Code. · ' is as follows: A. ~.ve. rnl indH.~tri~..~ have had enforcement actions imposed. B. ~3~3dusz~es are at the point where fines may be necessary to achieve compliance. II1. ~ in order of importance are as follows: A.~ B. C. C.n~t IV. AIt~.rnntiv~..~ in order of feasibility are as follows: A. Committee recommends that City Council do the following: Provide for an amendment to Article III, Chapter 26, Section 26-66 of the City Code by adding a provision for Civil Penalties by way of administrative fines of up to $2,500 per day per violation, to be set by the Director of Utilities & Operations, for violation of the user's permit or any violation of Article III of Chapter 26 of the Roanoke City Code (1979) as amended or of any orders, rules or regulations issued thereunder to ensure compliance with the user's wastewater discharge permit. (ii) Provide for an amendment to Article III, Chapter 26, Section 26-66 of the City Code by increasing the amount of the criminal fine for a Class I misdemeanor in that section to provide for a criminal fine of not more than $2,500 per violation per day and confinement in jail for not more than twelve (12) months, either or both. 1. ~ will be derived from achieving compliance by having additional enforcement procedures available to the City. 2. Nnnd to change the enforcement response section of the pretreatment program to satisfy DEQ's request will be met. Members, Water Resources Committee June 21, 1999 Page 3 Report No 3. £n.~t of administering the pretreatment program will be reduced. II1. Committee not recommend to City Council to amend the enforcement section of the pretreatment program to allow for fines administratively or amendment of Article III, Chapter 26, Section 26-66 as set forth above. 1. ~ will not be derived from achieving compliance administratively through additional enforcement procedures. 2. N~.~.rl tO change the enforcement section of pretreatment program to meet the DEQ request will not be met. 3. £nRt savings will not be derived. Cnmmitt~.~. r~.r. nmm~.ndR that City CmJncil concur with Alternative "A" and do the following: Provide for an amendment to Article III, Chapter 26, Section 26-66 of the City Code by adding a provision for Civil Penalties by way of administrative fines of up to $2,500 per day per violation, to be set by the Director of Utilities & Operations, for violation of the user's permit or any violation of Article III of Chapter 26 of the Roanoke City Code (1979) as amended or of any orders, rules or regulations issued thereunder to ensure compliance with the user's wastewater discharge permit. Provide for an amendment to Article III, Chapter 26, Section 26-66 of the City Code by increasing the amount of the criminal fine for a Class I misdemeanor in that section to provide for a criminal fine of not more than $2,500 per violation per day and confinement in jail for not more than twelve (12) months, either or both. JDR/KBK// c: Acting City Attorney Director of Utilities and Operations Manager, Sewage Treatment Plant City Clerk Director of Finance Commonwealth Attorney Pretreatment Coordinator REVISION DATE ENFORCEMENT RESPONSE PLAN 5-24-99 DRAFT A. K~.y P~r.~nnn~.l 2. 3. 4. Pretreatment Coordinator Pretreatment Technician City Attorney Contributing Jurisdictions; Utility Engineer, Chemist, Attorney, Chief Utility Operator, Director of Public Works Director of Utilities and Operations POTW Management Lab Personnel City and contributing jurisdiction administration II. Indu.~trinl [J.~r Inv~.ntnry The Publir.~ Owned Treatment Works (POTW) maintains an inventory, including the name, location, permit number, effluent limits, volume and type of discharge, control mechanism status, industrial category, SIC code, compliance dates, and other special requirements for each industry and updates this information as appropriate annually. This inventory is updated annually by the following procedures: - Phone books, City Directory, newspaper - Surveys, questionnaires - New commercial water accounts - Inspection to identify new tenants - Building Permits issued by the Building Commissioners Office - Business License III. Cnmplinn~.n Mnnitnring Prntnnnl.~ The POTW maintains a comprehensive program to evaluate Industrial User Compliance status. Written procedures are maintained for the following: - Preparation for site visits - Entering industrial facilities - Sampling industrial wastestreams - Inspections of industrial premises - Documentation of findings of site visits IV. Tracking systems, data summarization sheets and log entries are also used to monitor compliance. ~nm,nlinn~.~. ~cr~.~.nin~. & I~vnluntinn: The pretreatment coordinator reviews all information to determine compliance. The review consists of determining if the industry's reports are being submitted on time, comparing monitoring data to permit conditions and documenting violations within the industrial user file. Key reviewers and enforcement personnel are notified of any non-compliance. When a violation of an industrial permit requirement is identified during compliance screening, it is evaluated by key reviewers for severity, frequency and impact. Violations that are generally isolated which do not cause interference or pass through at the wastewater treatment plant, endanger the health of wastewater treatment personnel or the public or damage the environment are not considered significant. Violations that meet any of the following criteria are considered Significant Non-Compliance (SNC): A. Significant Nnn-~nrnplianc~. ~rit~.ria: Chronic violations of wastewater discharge limits, defined here as those in which sixty- six (66%) percent or more of all of the measurements taken during a six (6) month period exceed (by any magnitude) the daily maximum limit or the average limit for the same pollutant parameter; Technical Review Criteria (TRC) violations, defined here as those in which thirty-three percent (33%) or more of all of the measurements for each pollutant parameter taken during a six (6) month period equal or exceed the product of the daily maximum limit or the average limit multiplied by the applicable TRC factor (TRC = 1.4 for ROD, TSS, fats, oil & grease, and 1.2 for all other pollutants except pH); Any other violation of a pretreatment effluent limit (daily maximum or longer-term average) that the Control Authority determines has caused, alone or in combination with other discharges, interference or pass through (including endangering the health of POTVV personnel or the general public); Any discharge of a pollutant that has caused imminent endangerment to human health, welfare or to the environment or has resulted in the POTVV's exercise of its emergency authority under paragraph 403.8 (f)(1)(vi)(B) of the CFR to halt or prevent such a discharge; Failure to meet, within ninety (90) days after the schedule date, a compliance schedule milestone contained in a local control mechanism or enforcement order for starting construction, completing construction or attaining final compliance; Failure to provide, within thirty (30) days after the due date, required reports such as baseline monitoring reports, ninety (90) day compliance reports, periodic self-monitoring reports, and reports on compliance with compliance schedules; 7. Failure to accurately report non-compliance; 8. Any other violation or group of violations which the Control Authority determines will adversely affect the operation or implementation of the local pretreatment program. V. I~nfnrc~.m~.nt Ac. tinn: Violations and discrepancies identified during compliance screening and compliance evaluation are reviewed by key reviewers to determine the type of enforcement response needed. See Appendix A, "Enforcement Response Plan" and Appendix B, "Enforcement Procedures". The POTW retains discretion to pursue all appropriate enforcement actions in all cases, including without limitation, cases where: 1. The violation exceeds permit requirements such that POTW personnel or property are placed at risk; 2 VI. 2. Violations continue over a long period of time or constitute a pattern of non-compliance; or 3. The violation or violations cause an interference or pass through. D~t~ M~n~g~.m~.nt ~y~tam: A. A complete file is maintained for each permitted industry. The file contains the following information: 1. Permit Application 2. Fact Sheet 3. Baseline Monitoring Report 4. Slug Prevention Plan (if required) 5. Permit 6. Monitoring Data 7. Enforcement Action 8. Correspondence (written, phone calls) B. The Pretreatment Compliance monitoring and enforcement software (PCME) is used in conjunction with the manual tracking system. REM~IND£R (~F P.4 (;E lEFT 3 ~-NFOR(~I:MI:NT RI:~I~N~F PLAN AO Civil Action Criminal Action AF PC IU Meeting NOV A M Show Cause SNC Publish POTW Key to Acronyms and Abbreviations - Administrative Order - Civil litigation against the industrial user seeking equitable relief, monetary relief, and actual damages - Pursuing punitive measures against an individual and/or organization through a court of law - A~#r~'~'~trnh'vn finn which w#l hn n mnnntnr.v .nnnnlt.v n.,~.,~n.e.end h.v thn l)ir~.tnr nf LItSJl~'~_e - Pretreatment Coordinator - Industrial User - Informal compliance meeting with the IU to resolve recurring noncompliance - Notice of Violation or Letter of Violation - Dirnr. tnr nf UtEitin.; and O. nnratinn.~ and cnn in~.h~dn nq~;ivnlnnt pn.~Jtinn in cnntrih~tiflE j~;ri, edi~.tinn.e whnrn ~.n.nrn.nr/atn - Attorney - Plant Manager, Utility Engineer, Chemist, Director of Public Works, Chief Utility Operator - Formal meeting requiring the IU to appear and demonstrate why the Control Authority should not take a proposed enforcement action against it. The meeting may also serve as a forum to discuss corrective actions and compliance schedules. - Significant Non-Compliance - Public Notification - Owner of Wastewater Treatment Facility (Publicly Owned Treatment Works) 4 ENFORCEMENT RESPONSE PLAN [JNAUTHC)RIZF[3 Non-Compliance 1. Unpermitted discharge 2. Non-Permitted Discharge (failure to renew) (Nh Permit) Nature of the Vinlntinn Enforcement Actinn (.~ n~te) Personnel IU unaware of requirement; no harm to POTW/environ- ment Phone call; NOV w/application form PC, M IU unaware of requirement; harm to POTW - AO, ~IF - Civil Action PC, A, M, D_U_~ PC, A, M Failure to apply continues after notice by the POTW - Civil Action, ~ - Criminal Action - Terminate service PC, A, M, D_U_Q PC, A, M PC, A, M IU has not submitted application within 10 days of due date Phone call; NOV PC, M DIR~HARGI:: LIMIT VIOl ATION 1. Exceedence of local or Federal Standard (Permit limit) Isolated not significant Phone call; NOV PC, M Isolated, significant (no harm) Isolated, harm to POTW or environment SNC AO to develop spill prevention plan - Show Cause - Civil Action - Publish - Show Cause - AO, ~tF - Civil Action - Terminate service PC, A, M PC, A, M PC, A, M PC, M PC, A, M PC, A, M, DZ/_Q PC, A, M PC, A, M MONITC)RIN~ AND RFPORTING VIOLATIC)NS 1. Reporting violation Report is improperly signed or certified Report is improperly signed or certified after notice by POTW Phone call or NOV PC, M - AO PC, A, M - Show Cause PC, A, M MONITORING AND REPORTING Non-Compliance VIOLATION~ Nature of th~ Vic~l~tion Isolated, not significant SNC (e.g. report 30 days or more late) Reports are always late or no reports at all - SNC Failure to report spill or changed discharge (no harm) Failure to report spill or changed discharge (results in harm) - SNC Repeated failure to report spills Falsification - SNC 2. Failure to monitor correctly Failure to monitor all pollutants as required by permit Recurring failure to monitor - SNC 3. Improper Sampling Evidence of intent - SNC 4. Failure to install monitoring equipment Delay of less than 30 days Delay of 30 days or more - SNC Recurring, violation of AO - SNC Enforcement Acti(~n .f.Me Phone, call, NOV NOV, publish as SNC, ~ - Publish - Show Cause - Civil Action NOV - Publish - AO, ~tF - Civil Action - Show Cause - Terminate service - Publish - Criminal action - Terminate service NOV - Publish - AO, ,aF - Civil Action - Publish - Criminal Action - Terminate service NOV - Publish - AO, ~tF - Publish, - Civil Action - Criminal Action - Terminate service Personnel PC, M PC, M, D_U_Q PC, M PC, A, M, D_U_Q PC, A, M PC, A, M PC, M PC, M PC, A, M, D~/O PC, A, M PC, A, M PC, A, M PC, M PC, A, M PC, A, M PC, M PC, M PC, A, M, DU~ PC, A, M PC, M PC, A, M PC, A, M PC, M PC, M PC, A, M, D_UO PC, PC, A, M PC, A, M PC, A, M 6 MONIT(3RINC~ AND RFPCJRTING Non-Compliance 5. Compliance Schedules VIC)LATION~ Nature of the Vinl~tinn Enforcement A~.tinn (~e nnte_l Personnel Missed milestone by less than 30 days, or will not affect final milestone NOV PC, M Missed milestone by more than 30 days, or will affect final milestone (good cause for delay) - SNC - Publish - AO, ~tF PC, A, M, PC, A, M, DU_Q Missed milestone by more than 30 days, or will affect final milestone (no good cause for delay) - SNC - Publish - Show Cause - Criminal Action - Terminate service - ,elf PC, M PC, A, M PC, A, M PC, A, M D_U_Q Recurring violations or violation of schedule in AO - SNC - Civil Action - Criminal Action - Terminate service PC, A, M PC, A, M PC, A, M 1. Wastestreams are diluted in lieu of treatment 2. Failure to mitigate non-compliance or halt production 3. Failure to properly operate and maintain pretreatment facility Initial violation Recurring Does not result in harm Does result in harm - SNC See #2 above NOV - AO - Show Cause - Terminate service NOV - Publish - Civil Action PC, M PC, A, M PC, A, M PC, A, M PC, M PC, M PC, A, PC, A, M, D_E~ M VIOLATIC)N~ FJFTF~T[:I~ DIJRINR ~;ITF VISITS Non-Compliance Nature of the Vinl~tinn Enforcement Actinn (.~ee nnte.I Personnel 1. Entry Denial Entry denied or consent withdrawn Copies of records denied Recurring NOV NOV Obtain Warrant PC, M PC, M PC, A, M Non-Compliance 2. Illegal Discharge Nature of Enforcement Personnel the Violation Action (.;ee nnte) No harm to POTW or NOV PC, M environment 3. Improper Sampling 4. Inadequate recordkeeping 5. Failure to report additional recordkeeping Discharges causes harm or evidence of intent/negligence Unintentional sampling at incorrect location Unintentionally used incorrect sampling type Unintentionally using incorrect sample collection techniques Inspector finds files incomplete to missing (no evidence of intent) Recurring Inspection finds additional files - Civil Action PC, A, M - Criminal Action PC, A, M NOV PC, M NOV PC, M NOV PC, M NOV PC, M AO PC, A, M NOV PC, M Recurring AO PC, A, M NOTE: ~iNY ONE OR M~R~' OR ,aNY (~MRINA TION OF THE ENFi~RC~CMFNT .4CTION~ TIMFFRAMFS FOR RFSPC}NSFS A. All violations will be identified and documented within five (5) days of receiving compliance information. Initial enforcement action including informal actions and informal meetings. [ Involving contact with the industrial user requesting information on corrective or preventative action(s)] will occur within fifteen (15) days of violation detection. C. NOV's will be issued within ten (10) working days of identification of the violations. D. Administrative Orders (Consent Orders) will be issued within forty-five (45) days of SNC determination where compliance has not been achieved. Eo Judicial actions, including seeking ciwTand/~r crimir~l penalties, will be taken within sixty (60) days of non-compliance of the deadline of an Administrative Order, or a~ ma.v eth~rwi.~e t~a a.~.~rn.~riate Judicial actions/penalties are not restricted only for violations of Administrative Orders, h,t may he .~n,ght for en¥ F. Violations which threaten health, property or environmental quality are considered emergencies and will receive immediate responses such as halting the discharge or terminating service. G. Non-compliance shall be investigated by Key Personnel and Reviewers thru screening and evaluation, meetings with the industry and demand monitoring, site inspections and resamples. Resamples shall be taken within 30 days of notification of non-compliance. One (1) resample shall be used for non- compliance verification. A resample shall be three (3) consecutive 24 hour composites for the parameter in non-compliance. For parameters subject to grab sampling, resamples shall be four (4) grabs. Site inspections shall be made when appropriate to verify non-compliance. Site inspections are not necessarily made during resamples. Demand monitoring will be preformed in response to problems such as plant upsets, spills at an industry, complaints, or emergency situations. H. It is the City's primary responsibility to enforce all applicable pretreatment requirements and standards, as detailed in 40CFR 403.8(f) (1) and (f) (2). I. The ERP shall be evaluated yearly by the City and revised as necessary in accordance with regulatory procedures to ensure its effectiveness. L=NFi~R~F;MFNT PR~CI=DURI=~; I1. III. IV. VI. Infnrm~l Nnfi~.~. tn InchJ~tri~l [J_~r - (i.e. telephone calls) notice may be used to correct minor, inadvertent non-compliance. All informal notices shall be documented. Infnrrn~l M~.~.ting.~ - informal compliance meeting with the IU to resolve recurring non-compliance. Records shall be maintained regarding discussions at such meetings. Nntic.~. df Vinl~tinn~ dr Written Lett~.r: Whenever the Publicly Owned Treatment Works {POTW) finds that an IU has violated its industrial discharge permit or order issued hereunder, the POTW or their agent may serve upon said user, a Notice of Violation or a letter of violation. Within ten (10) days from the receipt date of this notice, an explanation of the violation and a plan for the satisfactory correction and prevention thereof, to include specific required actions, shall be submitted to the POTW. Submission of this plan in no way relieves the user of liability for a violation occurring before or after receipt of the Notice of Violation. Show Cause. H~.~rino The POTW may order any Industrial User which causes or contributes to a violation of the Ordinance or order or wastewater permit issued hereunder, to show cause why a proposed enforcement action should not be taken. Notice shall be served on the Industrial User specifying the time and place for the hearing the proposed enforcement action and the reasons for such action, and a request that the Industrial User show cause why this proposed enforcement action should not be taken. The notice of the hearing shall be served personally or by registered or certified mail {return receipt requested) at least ten (10) days prior to the hearing. Such notice may be served on any principal executive, general partner or corporate officer. In the event a duly notified Industrial User does not appear as noticed, immediate enforcement action may be pursued. Adrninigtr~tive Ord~.r When the POTW finds that an Industrial User has violated or continues to violate the ordinance or a permit or order issued thereunder, he may issue an order to the Industrial User responsible for the discharge directing that, following a specified time period, further enforcement action will be pursued unless compliance is achieved. Orders may .nrn~de fnr aflmin[;trative ciu~l fine.,~ of t{n to tn en.;ure ~n~nliance_ Orders may also contain such other requirements as might be reasonably necessary and appropriate to address the non-compliance, including the installationofpretreatment technology, additional self-monitoring and management practices. Civil A~.tinn Whenever an Industrial User has violated or continues to violate the provisions of the industrial discharge permit issued hereunder, the POTW may petition the appropriate Court for the issuance of a preliminary or permanent injunction, or both (as may be appropriate) which restrains or compels the activities on the part of the Industrial User. In the event the POTW chooses to correct the violation itself, the cost of such correction may be added to the next scheduled sewer service charge payable by the person(s) causing the violation. The POTW shall have such remedies to collect these fees as it has to collect other sewer service charges. 10 VII. VIII. Criminnl Actinn Any person who violates any of the requirements for the industrial discharge permit is subject to prosecution and be found guilty of a Class I Misdemeanor which is punishable by a fine of not more ~ per violation per day end ~.oofioemeot in.i~il for not more than twelve 1_171 month.e_ e/thor or both. This is in accordance with Section 26-66 Code of the City of Roanoke (1979) as amended. The determination to pursue violations through criminal action includes consideration of the willfulness of the violation, knowledge of the violation, nature and seriousness of the offense, need for deterrence, compliance history of the subject, adequacy of the evidence and adequacy of penalties and sanctions available through civil or administrative enforcement action. T~rminntinn nf ~.rvi~.~. (A) The POTW may suspend the wastewater treatment service, the water conner. Eon, and/or industrial discharge permit whenever such suspension is necessary in order to stop an actual or threatened discharge presenting or causing any of the following conditions: (1) An imminent or substantial endangerment to the health or welfare of persons, or the environment; (2) An interference or pass through; (3) A violation of any condition of the POI'VV's NPDES permit. (41A ufnJeEnn nf Arl~_Je II1._ Ch~.nt~r 2fi nf the Cit.v fiod; 1~)7~._ ~.~ am~nd~_ nr any nrd~r~_ r. le.~_ r~.latinn~_ or perm~.; [e_e. ed there.haler or ~.r_e.=nf tn the C~y~; Enforcement (B) (C) Any user notified of a suspension of the wastewater treatment service, the water conn~th'n~, and/or the wastewater permit shall immediately stop or eliminate its contribution. A hearing will be held within fifteen (15) days o/the notice of suspension to determine whether the suspension may be lifted or the Industrial User's waste discharge permit terminated. In the event of a failure of the person to comply voluntarily with the suspension order, the POTW shall take such steps as deemed necessary, including immediate severance of the sewer connection a~ connectiofl to prevent or minimize damage to the POTVV system or endangerment to any individuals. The POI'VV may reinstate the permit and/or the wastewater treatment service and/or ~ upon proof of the elimination of the non-complying discharge. An Industrial User which is responsible, in whole or in part, for imminent endangerment shall submit a detailed written statement describing the causes of the harmful contribution and the measures taken to prevent any future occurrences to the PO'I'VV prior to the date of the hearing described in paragraph (B) above. (D) Actions required to prevent termination of service shall be compliance with stated industrial permit requirements. Admini.;tratlve Civil Alternatively or in additinn tn .nrr~dln_~ .oder A~icle I1~_ Ch~nt~ 26 of the Ci~v Code amendS_ or .oder the ~f~cament Re.~nnn~ ~a~_ the ~ may a.e.eess an adminL;ffative ff~ ~.~ an~ ~on who ~.~ the ~n~nn.; of A~le III or an~ order.~_ r. le.~_ r~.l=tinn~_ ~.~ L[~ thm.~ ~ ~r.~.ant tn fhi.~ Fnfnrc~ment Re.[nnn.u ~an. ~.~h admini.~trative 11 d~.v: thR amn~,nt tn hR .gRt h.v thR Dirge_tnt nf Ut##~.~ ~nd O.nRrRtinn.9 ~r thR ~a.,iv~lRnt .~n~itinn in f~o~h fh~ ~n~;~; nf fh~ ~nmmnnw;alfh of Vigini; ;nd/or they m;y h; added tn fh~ ~;.;~r~; n~f tn c~t nt~r .~ ~ha~.;. Un~a~ ~a~e.;: fin;.;: an~ ~na~.; .;haE ~nn.~;;t; a lien ;~aln.;t r~q,~t for th~ O~tnr to ~flfl~f th~ fin~ within 10 d~.~ of h~ng nnti~ of th~ ~_~_u.~.~ent within 1S days of r~cgiving th~ wri~gn Additinnnl Fnfnrc~.mnnt R~.m~.di~.~ The POTW shall publish, at least annually in the largest daily newspaper circulated in the service area, a description of those significant industrial users which are found to be in significant non- compliance. R~=M~IND~R ~F P.4~ I ~CFT R[ANK 12 FROM 54BB5313B? B§-1?-99 82:55PH TO 1221 t8 P.2/2 CO O EAL VIR( INIA DF.,p, tA ~ OF F..NIqA'OA'JdZ:NT, g ~r.,J;.rn, vd~ (s40) M~470~ Fm (~0) s6~6~ HE. Ha~cin E. Seneabaugh pze~Fea~unnt Coordinator Roanoke STP 1402 Benn~on gr., S.E. Roanoke, V~r9inl& 24014 Re.flake STP - V~DE$ POLm~L2 No. V~0025020 pretr~&lment ProqEam - Proposed Changes to SuO and F. RP Oea]: M~. SenaabaugA: I have =ecetved you~ le~e: dated June 2, 199g, pzopostng 1:o ~he Sewer ~se ~~nco a~ .~for~~ ~aP~s~l~eVhich are pa~ of ~he Cl~y'a a~u9 p~c~a~_~[~g~..~ ~tcatlcn and are he~y a~zo~ by the staff of D~. ~he City, ~mo. in a~ ............... ~n-' City's pret~a~fl~ pEogr~. Since:elF, ~. R. Ttl~ford, O~S 5. WBlker, Roailok8 STP Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-318 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34388-070699 concurring in the recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies and performance audits for fiscal year 1999-2000, and authorizing the City Manager or his designee, to negotiate a contract with The Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely,\~t Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Glenn D. Radcliffe, Director, Human Development Sherman M. Stovall, Acting Budget Administrator, Budget Office of Management and H:'~AGENDA.OgxJULY6. WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34388-070699. A RESOLUTION concurring in the recommendations of the Human Services Committee for allocation of City funds to various nonprofit agencies and performance audits for Fiscal Year 1999- 2000, and authorizing the City Manager or his designee to negotiate a contract with the Salvation Army for provision of services under the Homeless Housing Program an~or Abused Women's Shelter. WHEREAS, the Fiscal Year 1999-2000 budget approved by City Council for the Human Services Committee provides for funding in the amount of $458,844.00, with $22,000.00 in contingency; and WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to file applications with the Human Services Committee; and WHEREAS, requests for City funds in the total amount of $634,345.00 were received by the Human Services Committee fi.om thirty-four (34) agencies; and WHEREAS, after studying each application and holding public hearings, the Committee has recommended allocation of funding to certain applicant agencies for Fiscal Year 1999-2000; and WHEREAS, performance audits are to be conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded programs; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. Council concurs in the recommendations of the Human Services Committee as to the allocations for funding of various nonprofit agencies and performance audits for Fiscal Year 1999-2000 as more particularly set forth in the Committee report submitted to this Council, dated July 6, 1999, and the attachment to that report. 2. The Chairman of the Human Services Committee and the Director of Human Development are authorized to release funds to the appropriate agency, provided objectives, activities, and other reasonable requests of the monitoring staff as well as compliance with items reviewed by Municipal Auditing have been submitted and accepted. 3. The City Manager or his designee is authorized to negotiate a contract with the Salvation Army for provision of services under the Homeless Housing Program and/or Abused Women's Shelter. ATTEST: City Clerk. H: XRES'xR- HUIVI- S E. 99 MalTy F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #60-318 Sandra H. Eakin Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 34387-070699 amending and reordaining certain sections of the 1999-2000 General Fund Appropriations, providing for appropriation of $458,844.00, in connection with funding recommendations of the Human Services Committee for fiscal year 1999-2000. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Ritchie, Sr., Acting City Manager Glenn D. Radcliffe, Director, Human Development Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget H:~AGENDAgCJ~IULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 6_th day of July, 1999. No. 34387-070699. AN ORDINANCE to amend and reordain certain sections of the 1999-2000 General Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1999-2000 General Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Am3ropriations Health and Welfare $ 25,633,045 Human Services Committee (1-34) ............................. 458,844 1) YMCA of Roanoke Valley 2) Literacy of Volunteers of America 3) Family Services of Roanoke 4) Bradley Free Clinic 5) League of Older Americans 6) Roanoke Area Ministries 7) RADAR 8) Association for Retarded Citizens 9) Bethany Hall 10) Big Brothers/ Big Sisters 11) Child Abuse Prevention 12) Council of Community Services - Information and Referral 13) Northwest Child Development Center (001-054-5220-3708) $ 7,616 (001-054-5220-3709) (001-054-5220-3720) (001-054-5220-3721) (001-054-5220-3722) (001-054-5220-3723) (001-054-5220-3725) (001-054-5220-3726) (001-054-5220-3728) ( 001-054-5220-3729 ) (001-054-5220-3730) (001-054-5220-3732) (001-054-5220-3734) 1,000 38,000 22,500 28,000 40,000 24,000 29,000 7,400 6,000 3,500 8,500 25,000 14) Roanoke Valley Speech and Hearing 15) TRUST 16) Western Virginia EMS Council 17) West End Center 18) Adult Care Center 19) Tinker Mountain Industries 20) Conflict Resolution Center 21) CHIP 22) Salvation Army 23) Smith Mountain Lake 4-H 24) Roanoke Adolescent Health Partnership 25) Court Appointed Special Advocate 26) Greenvale Nursery School 27) Blue Ridge Independent Living Center 28) National MS Society 29) Mental Health Association of Roanoke Valley 30) YVVCA 31) National Conference for Community and Justice 32) Fees for Professional Services 33) Reserve - SW Virginia Second Harvest Food Bank 34) Subsidies (001-054-5220-3738) (001-054-5220-3740) (001-054-5220-3741) (001-054-5200-3745) (001-054-5220-3746) (001-054-5220-3747) ( 001-054 -5220 -3748 ) (001-054-5220-3751 ) (001-054-5220-3752) (001-054-5220-3764) (001-054-5220-3767) (001-054-5220-3775) (001-054-5220-3780) (001-054-5220-3781) (001-054-5220-3783) (001-054-5220-3784) (001-054-5220-3785) (001-054-5220-3786) (001-054-5220-2010) (001-054-5220-3788) (001-054-5220-3700) $ 3,500 8,000 11,328 35,000 6,000 21,000 5,000 44,000 26,000 2,500 7,000 6,000 3,000 2,000 1,000 2,000 2,000 2,000 9,000 22,000 (458,844) BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 'rI~!.~.{~HONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Mariellen Heron, Executive Director Adult Care Center of Roanoke Valley, Inc. 1970 Roanoke Boulevard, VAMC 76-1 Salem, Virginia 24153 Dear Ms. Heron: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $6,000.00 was approved for the Adult Care Center of Roanoke Valley, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not reCeive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Adult Care Center of Roanoke Valley, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540) 853-1145 July 22, 1999 Karen B. Michalski, Executive Director Blue Ridge Independent Living Center, Inc. 1502D VVilliamson Road, N. E. Roanoke, Virginia 24012 Dear Ms. Michalski: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $2,000.00 was approved for the Blue Ridge Independent Living Center, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Blue Ridge Independent Living Center, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 240.11-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 June House, Executive Director Big Brothers Big Sisters of Roanoke Valley, Inc. 2728 Colonial Avenue, S. W., Suite 1 Roanoke, Virginia 24015 Dear Ms. House: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $6,000.00 was approved for the Big Brothers Big Sisters of Roanoke Valley, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Big Brothers Big Sisters of Roanoke Valley, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24.011-1594 TELEPHONE: (540) 853-2444 EAX: (540)853-1145 July 22, 1999 Richard Dickson, Executive Director ARC Roanoke, Inc. P.O. Box 6220 Roanoke, Virginia 24017-0220 Dear Mr. Dickson: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $29,000.00 was approved for the ARC Roanoke, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human serVice agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the ARC Roanoke, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Lena Shapiro, Executive Director Conflict Resolution Center, Inc. P.O. Box 1185 Roanoke, Virginia 24006-1185 Dear Ms. Shapiro: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $5,000.00 was approved for the Conflict Resolution Center, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Conflict Resolution Center, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BO~VERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Estelle K. Nichols-Avner, Executive Director Bradley Free Clinic 1240 Third Street, S. W. Roanoke, Virginia 24016 Dear Ms. Nichols-Avner: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $22,500.00 was approved for the Bradley Free Clinic for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Bradley Free Clinic which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE $.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Shannon Brablam, Executive Director Child Abuse Prevention Council of Roanoke Valley, Inc. 3201 Brandon Avenue, Suite 1 Roanoke, Virginia 24018 Dear Ms. Brablam: At the regular meeting of the Council of the City of Roanoke which was held on' Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $3,500.00 was approved for the Child Abuse Prevention Council of Roanoke Valley, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Child Abuse Prevention Council of Roanoke Valley, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant-role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 240!1-1594 TELEPHONE: (540)853-2444 FAX: (540) 853-1145 July 22, 1999 Susan Williams, Executive Director League of Older Americans 706 Campbell Avenue, S. W. Roanoke, Virginia 24038-4205 Dear Ms. Williams: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $28,000.00 was approved for the League of Older Americans for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the League of Older Americans which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2'444 FAX: (540) 853-1145 July 22, 1999 Diane Kelly, Executive Director Mental Health Association of Roanoke Valley 411 Jefferson Street, S. W. Roanoke, Virginia 24016 Dear Ms. Kelly: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $2,000.00 was approved for the Mental Health Association of Roanoke Valley for the fiscal year commencing July 1, 1999 and ending June 30, 2000. the Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Mental Health Association of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Carol B. Key, Director Roanoke Valley CASA Foundation P.O. Box 35 Roanoke, Virginia 24002-0035 Dear Ms. Key: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $6,000.00 was approved for the Roanoke Valley CASA Foundation for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Roanoke Valley CASA Foundation which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Dav~d~ Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) $$3-1145 July 22, 1999 Raleigh Campbell, Executive Director Information and Referral Council of Community Services P. O. Box 598 Roanoke, Virginia 24004 Dear Mr. Campbell: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $8,500.00 was approved for the Information and Referral Council of Community Services for the fiscal year commencing July 1, 1999 and ending June 30, 2000. the Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Information and Referral Council of Community Services which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Susan Durrer, Executive Director Northwest Child Development Center 1523 Melrose Avenue, N. W. Roanoke, Virginia 24018 Dear Ms. Durrer: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $25,000.00 was approved for the Northwest Child Development Center for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Northwest Child Development Center which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Robert H. Logan, III, Executive Director Western Virginia Emergency Medical Services Council, Inc. 3229 Brandon Avenue, S. W., Suite 7 Roanoke, Virginia 24018-1547 Dear Mr. Logan: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $11,328.00 was approved for the Western Virginia Emergency Medical Services Council, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Western Virginia Emergency Medical Services Council, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-114.5 July 22, 1999 Nancy Chapin, Executive Director Literacy Volunteers of America - Roanoke Valley 1701 Cleveland Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Chapin: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $1,000.00 was approved for the Literacy Volunteers of America - Roanoke Valley for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Literacy Volunteers of America - Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Katherine Garvin, Services Coordinator National Multiple Sclerosis Society 3959 Electric Road, Suite 310 Roanoke, Virginia 24018 Dear Ms. Garvin: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the .amount of $1,000.00 was approved for the National Multiple Sclerosis Society for the fiscal year commencing July 1, 1999 and ending June 30, 2000. the Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the National Multiple Sclerosis Society which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. BoWers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TEL£PHON£: (540) 853-2444 FAX: (540)853-1145 July 22, 1999 Sandra Carroll, Executive Director Greenvale Nursery School, Inc. 627 Westwood Boulevard, N. W. Roanoke, Virginia 24017 Dear Ms. Carroll: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $3,000.00 was approved for the Greenvale Nursery School, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Greenvale Nursery School, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. BOwers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Dr. Cyrus Nasseri, Director Roanoke Adolescent Health Partnership, Inc. P. O. Box 12712 Roanoke, Virginia 24027-2712 Dear Dr. Nasseri: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $7,000.00 was approved for the Roanoke Adolescent Health Partnership, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Roanoke Adolescent Health Partnership, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 John Pendarvis, Director Family Service of Roanoke Valley 3208 Hershberger Road, N. W. Roanoke, Virginia 24017 Dear Mr. Pendarvis: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $38,000.00 was approved for the Family Service of Roanoke Valley for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Family Service of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Debbie Denison, Executive Director Roanoke Area Ministries 824 Campbell Avenue, Room 5 Roanoke, Virginia 24016 Dear Ms. Denison: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $40,000.00 was approved for the Roanoke Area Ministries for the fiscal year commencing July 1, 1999 and ending June 30, 2000. the Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Roanoke Area Ministries which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 [;AX: (540)853-1145 July 22, 1999 Robin Hammerstrom, Executive Director Child Health Investment Partnership, Inc. 402 Luck Avenue, S. W. Roanoke, Virginia 24016-5042 Dear Ms. Hammerstrom: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $44,000.00 was approved for the Child Health Investment Partnership, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Child Health Investment Partnership, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Maryanne Chamberlain, Executive Director Bethany Hall 1109 Franklin Road, S. W. Roanoke, Virginia 24016 Dear Ms. Chamberlain: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $7,400.00 was approved for the Bethany Hall for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Bethany Hall which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011 - 1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Stephen Long, Executive Director The Salvation Army 724 Dale Avenue, S. E. Roanoke, Virginia 24013 Dear Mr. Long: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $26,000.00 was approved for the the Salvation Army for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of The Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by The City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the The Salvation Army which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 2401 I- 1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Janice Dinkins, Executive Director TRUST 425 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Ms. Dinkins: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $8,000.00 was approved for TRUST for the fiscal year commencing July 1, 1999 and ending June 30, 2000. the Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of al__[ the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of TRUST which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540)853-1145 July 22, 1999 Cai Johnson, Executive Director YMCA of Roanoke Valley 425 Church Avenue, S. W. Roanoke, Virginia 24016 Dear Mr. Johnson: At the regular meeting of the Council of the City of RoanOke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $7,616.00 was approved for the YMCA of Roanoke Valley for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the YMCA of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540)853-2444 FAX: (540) $53-1145 July 22, 1999 Katheryn Hale, Executive Director West End Center, Inc. P. O. Box 4562 Roanoke, Virginia 24015 Dear Ms. Hale: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $35,000.00 was approved for the West End Center, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the West End Center, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Curtis Andrews, Executive Director Unified Human Services Transportation System, Inc. P.O. Box 13825 Roanoke, Virginia 24037 Dear Mr. Andrews: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $24,000.00 was approved for the Unified Human Services Transportation System, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2O0O. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Unified Human Services Transportation System, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, David A. owers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Harriet Lewis, Executive Director The YWCA of Roanoke Valley 601 First Street, S. VV. Roanoke, Virginia 24016 Dear Ms. Lewis: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $2,000.00 was approved for The YWCA of Roanoke Valley for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of The YVVCA of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853.2444 FAX: (540) 853-1145 July 22, 1999 Deanna Harris, Executive Director Smith Mountain Lake 4-H Educational Center 772 Hermitage Road Wirtz, Virginia 24184 Dear Ms. Harris: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $2,500.00 was approved for the Smith Mountain Lake 4-H Educational Center for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Smith Mountain Lake 4-H Educational Center which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, ers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Wendy Moore, Executive Director National Conference for Community & Justice P. O. Box 1323 Roanoke, Virginia 24007 Dear Ms. Moore: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $2,000.00 was approved for the National Conference for Community & Justice for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the National Conference for Community & Justice which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Davi~ Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 Roger D. Matthews, Executive Director Goodwill Industries/Tinker Mountain, Inc. 1489 East Main Street Salem, Virginia 24153 Dear Mr. Matthews: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $21,000.00 was approved for the Goodwill Industries/Tinker Mountain, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Goodwill Industries/Tinker Mountain, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, IA. Bowers Mayor DAB/MFP/Io DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE $.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 22, 1999 John Pendarvis, Director Family Services of Roanoke Valley 3208 Hershberger Road, N. W. Roanoke, Virginia 24017 Dear Mr. Pendarvis: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $38,000.00 was approved for the Family Services of Roanoke Valley for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in the Roanoke Valley. The City of Roanoke values the many contributions of the Family Services of Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, e~,,,,.-~....-. rs Mayor DAB/MFP/Io MARY F. PARKER, CMC/AAE City C|erk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAK1N Deputy City Clerk July 22, 1999 Gregory Adams, Executive Director Roanoke Valley Speech and Hearing Center, Inc. 2030 Colonial Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Adams: At the regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, City Council approved the recommendations of the Human Services Committee for funding of certain agencies for fiscal year 1999-2000. Funding in the amount of $3,500.00 was approved for the Roanoke Valley Speech and Hearing Center, Inc., for the fiscal year commencing July 1, 1999 and ending June 30, 2000. The Members of the Roanoke City Council would like for you to know that 33 Human Service agencies have been funded by the City during fiscal year 1999-2000, splitting $458,844.00 among them from the City of Roanoke. Unfortunately, 15 of these 33 agencies did not receive funding from any other jurisdiction in the Roanoke Valley. However, in almost every case, agencies such as yours make a contribution back to citizens of all the jurisdictions in The Roanoke Valley. The City of Roanoke values the many contributions of the Roanoke Valley Speech and Hearing Center, Inc., which are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a significant role in your ongoing success and development. Sincerely, Mayor DAB/MFP/Io July 6, 1999 #99-708 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, VA Honorable Mayor and Members of Council: SUBJECT: RECOMMENDATIONS OF HUMAN SERVICES COMMITTEE FOR FUNDING OF QUALIFIED AGENCIES FOR FISCAL YEAR 1999-00 I. BACKGROUND II. ao The Human Services Committee budget in the amount of $458,844 was established by City Council with the adoption of the general fund budget for fiscal year 1999-2000 on May 11, 1999. Bo Requests from 35 aqencies totaling $634,345 were received. Co Individual study of each application was made by committee members, and public hearings were held March 31 and April 1, 1999, to consider the requests and hear applicants. Aqencies were notified of tentative allocations recommendations and advised they could appeal the~ committee's tentative recommendations. CURRENT SITUATION ao Performance audits are conducted for each agency receiving funds through the Committee to evaluate the effectiveness and efficiency of funded program. Bo Human Services Committee requests that $9,000 be designated in the Human Services Committee budget upon approval of City Council to cover monitoring expenses. Performance audits will be conducted by the Council of Community Services in conjunction with the City's Director of Human Development. Honorable Mayor and Members of Council PaGe 2 July 6, 1999 o Performance audits were adopted in 1981 to ensure city funds are beinG used for the purpose for which they are requested and to further assure that citizens of the city are benefittinG from their use. The committee is pleased with the contents and accuracy of the audits performed durinG the past. Co Agencies submit a budget by objective and activities when applyinG for funds through the Human Services Committee. Agency plan of objectives and activities to be accomplished with city fundinG is required to be submitted. Total agency budget and amount of funds generated to the agency by city fundinG is also required information. Regional agencies are required to apply for fundinG from other localities. The committee is concerned that some regional agencies are not funded by the other localities (Attachment B). o The Salvation Army - $26,000. The committee recommends that $26,000 be allocated to The Salvation Army and a contract be executed with The Salvation Army for the provision of services to city citizens under the Homeless HousinG ProGram and/or Abused Women's Shelter. Bethany Hall - $7,400. The committee recommends a payment of $20.00 per day for Roanoke City residents, up to a maximum of $7,400. o Unified Human Transportation Systems, Inc. (RADAR) S24,000. The committee recommends that $24,000 be allocated to Unified Human Transportation Systems, Inc. (RADAR) through Valley Metro in order that Valley Metro may receive credit for providinG transportation to the handicapped. Honorable Mayor and Members of Council PaGe 3 July 6, 1999 Do 7. Southwestern Virginia Second Harvest Food Bank was not considered durinG deliberations as they did not meet policies and procedures set forth by the city at that time. This agency now meets requirements. This agency was previously funded in the amount of $22,000 through the city's contract with TAP. Attachment A shows recommended fundinq for allocation to the various agencies. Most agencies are funded for less than their request. Recommended fundinq amounts reflect the best judgment of the committee in servinG the citizens of the City of Roanoke through these programs Eo Committee deliberations are contained in minutes of meetings on file with the City Clerk. Fe Appeals of committee recommendations, as provided by Council policy, were received after notification to each agency of its tentative recommended allocation. One appeal was filed and heard May 18, 1999. Boys & Girls Club of Roanoke, Inc. did not initially meet audit requirements and requested an appeal after complyinG with all policies and procedures. An appeal was heard; however, the appeal was denied. III. RECOMMENDATIONS ao City Council concur with the fundinG of agencies in the amounts recommended as indicated on the attached schedule (Attachment A) and authorize the allocation of $22,000 to the Southwestern VirGinia Second Harvest Food Bank. The food bank was funded in the amount of $22,000 through the city's contract with TAP. This amount was held in subsidies and not allocated durinG the Committee process. Honorable Mayor and Members of Council Page 4 June 21, 1999 City Council Authorize the Chairman of the Human Services Committee and the Director of Human Development to not authorize payment of funds to any agency until objectives, activities, and other reasonable requests of the monitoring staff are submitted and accepted. Transfer $458,844 from the Human Services Committee account #001-054-5220-3700, to new line items to be established within the Human Services Committee budget by the Director of Finance. Do Authorize the Actinq City Manaqer or his desiqnee to negotiate a contract for $26,000 with the Salvation Army for the provision of services to city citizens under the Homeless Housing Program and/or Abused Women's Shelter. l~enn D. Radcliffe, Chairman Human Services Committee Harold Kyle, Vice Chairman Raleigh Campbell Frank Feather Bernice Jones Katherine McCain Evelyn Board GDR:gr Attachments cc: James D. Ritchie, Acting City Manager Diane S. Akers, Acting Assistant City Manager William X Parsons, Acting City Attorney James D. Grisso, Director of Finance Sherman Stovall, Budget Administrator 1999-00 HUMAN SERVICES APPLICATIONS ATTACHMENT A AGENCY 1998-99 1998-99 1999-00 1999-00 AGENCY REQUEST COMMITTEE AGENCY REQUEST COMMITTEE RECOMMENDATION RECOMMENDATION ADULT CARE CENTER 6,500.00 6,300.00 6,000.00 6,000.00 BLUE RIDGE INDEPENDENT LIVING CENTER 12,000.00 1,000.00 12,000.00 2,000.00 BIG BROTHERS/BIG SISTERS OF ROANOKE VALLEY 6,300.00 6,000.00 7,000.00 6,000.00 ASSOCIATION FOR RETARDED CITIZENS 35,000.00 28,000.00 37,000.00 29,000.00 (ARC Roanoke, Inc.) CONFLICT RESOLUTION CENTER 8,500.00 6,000.00 5,000.00 5,000.00 (Only released $5,000) BRADLEY FREE CLINIC OF ROANOKE VALLEY 60,000.00 22,000.00 22,000.00 22,500.00 CHILD ABUSE PREVENTION COUNCIL OF ROANOKE VALLEY 3,750.00 3,500.00 3,750.00 3,500.00 GOODWILL INDUSTRIES/TINKER MOUNTAIN 25,500.00 20,867.00 25,500.00 21,000.00 LOA AREA AGENCY ON AGING 28,000.00 27,875.00 29,269.00 28,000.00 * MENTAL HEALTH ASSOCIATION OF ROANOKE -0- -0- 6,000.00 2,000.00 VALLEY ROANOKE VALLEY CASA FOUNDATION 7,500.00 6,000.00 7,500.00 6,000.00 INFORMATION & REFERRAL 9,078.00 8,300.00 8,715.00 8,500.00 * ROANOKE REGIONAL HOUSING NETWORK -0- -0- -0- NW CHILD DEVELOPMENT CENTER 25,380.00 25,000.00 25,275.00 25,000.00 WESTERN VA EMERGENCY MEDICAL SERVICES 11,328.00 11,328.00 11,328.00 11,328.00 CORD 2,000.00 2,000.00 -0- No Application INNER CITY ATHLETIC ASSOCIATION 33,000.00 2,500.00 -0- No Application AGENCY 1998-99 AGENCY 1998-99 1999-00 1999-00 REQUEST COMMITTEE AGENCY REQUEST COMMITTEE RECOMMENDATION RECOMMENDATION / LITERACY VOLUNTEERS OF AMERICA, ROANOKE VALLEY 1,000.00 1,000.00 1,000.00 1,000.00 NATIONAL MS SOCIETY/BLUE RIDGE CHAPTER 1,000.00 1,000.00 1,000.00 1,000.00 GREENVALE NURSERY SCHOOL 8,402.00 2,500.00 4,402.00 3,000.00 THE ROANOKE ADOLESCENT HEALTH PARTNERSHIP 34,500.00 7,000.00 30,000.00 7,000.00 FAMILY SERVICES OF ROANOKE VALLEY 34,500.00 36,250.00 43,250.00 38,000.00 Adults Plus Domestic Violence Treatment Teen Outreach Program Home Care Aide ROANOKE AREA MINISTRIES 37,750.00 40,000.00 45,000.00 40,000.00 Emergency Assistance (includes portion for RAM House Shelter Presbyterian Community Ctr.) COMPREHENSIVE CHILD INVESTMENT PTR., INC. 50,000.00 42,500.00 54,800.00 44,000.00 BETHANY HALL 9,000.00 7,200.00 7,400.00 7,400.00 THE SALVATION ARMY 28,000.00 25,000.00 50,000.00 26,000.00 Red Shield Lodge Turning Point Emergency Services Non-Medical Services Community Cfr - A Youth Outreach Program ROANOKE VALLEY SPEECH & HEARING CENTER, INC. 3,500.00 3,000.00 3,500.00 3,500.00 TRUST 11,400.00 8,000.00 15,500.00 8,000.00 YMCA OF ROANOKE VALLEY 27,703.48 6,000.00 27,703.48 7,616.00 WEST END CENTER, INC. 55,000.00 33,000.00 56,453.00 35,000.00 AGENCY 1998-99 Agency 1998-99 1999-00 1999-00 Request Committee Agency Request C. ommittee Recommendation Recommendation * PLANNED PARENTHOOD OF THE BLUE RIDGE, INC. 8,000.00 -0- UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEM, INC. 25,000.00 24,000.00 24,000.00 24,000.00 (RADAR) * THE YWCA OF ROANOKE VALLEY 12,000.00 2,000.00 SMITH MOUNTAIN LAKE 4-H 2,500.00 2,000.00 2,500.00 2,500.00 *BOYS & GIRLS CLUB OF ROANOKE, INC. 30,000 -0- *NATIONAL CONFERENCE FOR COMMUNITY & JUSTICE 2,500.00 2,000.00 *SOUTWESTERN VA SECOND HARVEST FOOD BANK 30,000.00 N/A SUBSIDIES 22,000.00 PERFORMANCE AUDIT 9,000.00 9,000.00 9,000.00 9,000.00 TOTAL 612,091.00 $424,120.00 634,345.48 458,844.00 * NEW APPLICATIONS Total to Allocate $458,844.00 ATTACHMENT B 1998-1999 & 1999-2000 REGIONAL AGENCY FUNDING ROANOKE CITY ROANOKE COUNTY S~T,RMCITY AGENCY 1998-99 1999-00 1998-99 1999-00 1998-99 1999-00 Allocation Recommended Allocation Allocation Allocation Allocation ARC Roanoke,Inc. 28,000.00 29,000.00 10,000.00 10,000.00 23,000.00 23,000.00 Adult Care Center' 6,300.00 6,000.00 10,000.00 10,000.00 5,300.00 5,300.00 Bethany Hall 7,200.00 7,400.00 500.00 500.00 -0- -0- Big Brothers/Big Sisters 6,000.00 6,000.00 3,000.00 3,000.00 2,000.00 2,000.00 of oanoke Valley Bradley Free Clinic of 22,000.00 22,500.00 6,500.00 5,000.00 3,000.00 3,000.00 the Roanoke Valley · Child Abuse Prevention 3,500.00 3,500.00 3,500.00 3,500.00 2,150.00 2,150.00 Council Community Organization 2,000.00 No -0- -0- -0- -0- for Research & apPlication Development (CORD) Inner City Athletic 2,5~0.00 No -0- -0- -0- -0- Association application Conflict Resolution 6,000.00 5,000.00 -0- -0- -0- -0- Center, Inc. Family Service of 36,250.00 38,000.00 4,000.00 4,000.00 1,750.00 1,750.00 Roanoke Valley: Homemaker/Home Health Casework Services Domestic Violence Council of Community 8,300.00 8,500.00 3,000.00 3,000.00 2,034.00 2,349.00 Services - Information & Referral \ League of Older 27,875.00 28,000.00 13,750.00 13,750.00 8,228.00 8,264.00 Americans AGENCY ROANOKE CITY ROANOKE COUNTY SALRMCITY 1998-99 1999-00 1998-99 1999-00 1998-99 1999-00 Allocation Recommended Allocation Allocation Allocation Allocation National Multiple 1,000.00 1,000.00 -0- -0- 500.00 500.00 Sclerosis Society Blue Ridge Chapter Northwest Child 25,000.00 25,000.00 -0- -0- -0- -0- Development Center Court Appointed Special 6,000.00 6,000.00 2 000.00 2,000.00 2,500.00 2 500.00 Advocate (CASA) ' , Roanoke Area Ministries 40,000.00 40,000.00 2,000.00 1,000.00 1,000 00 1,000.00 (Includes (Includes ' Presbyterian Presbyterian Community Ctr) Community Ctr) Comprehensive Health 42,500.00 44,000.00 16,660.00 16 660.00 38,000 00 38 000.00 Investment Program ' · , (CHIP) Roanoke Valley Speech & 3,000.00 3,500.00 1,000.00 1,000 00 1,400 00 1,400 00 Hearing Center ' · · The Salvation Army 25,000.00 26,000.00 2,000.00 2,000.00 2,500.00 2,500.00 Goodwill 20,867.00 21,000.00 5 000 00 5,000 00 4,000 00 , Industries/Tinker .... 7 000.00 Mountain Roanoke Valley Trouble 8,000.00 8,000.00 5,000.00 5,500 00 3 500 00 3,500 00 Center (TRUST) ' , · · Unified Human 24,000.00 24,000.00 -0- -0- -0- -0- Transportation Systems (RADAR) West End Center 33,000.00 35,000.00 -0- -0- -0- -0- I AGENCY ROANOKE CITY ROANOKE COUNTY SAT.R~CITY 1998-99 1999-00 1998-99 1999-00 1998-99 1999-00 Allocation Recommended Allocation Allocation Request Allocation Western VA Emergency 11,328.00 11,328.00 -0- -0- 4,767.00 4767.00 Medical Services council Smith Mountain Lake 4-H 2,000.00 2,500.00 2,000.00 -0- -0- -0- Educational Center YMCA of Roanoke Valley 6,000.00 7,616.00 -0- -0- -0- -0- The Roanoke Adolescent 7,000.00 7,000.00 -0- -0- -0- -0- Health Partnership Roanoke Drug & Alcohol -0- -0- 1,000.00 1,000.00 -0- -0- Abuse Council (9,500 -Human Dev.bgt.) Presbyterian Community Included in Included in -0- -0- -0- -0- Center RAM's RAM's allocation allocation Literacy Volunteers of 1,000.00 1,000.00 1,000.00 1,000.00 -0- -0- America, Roanoke Valley Greenvale(Nursery) School 2,500.00 3,000.00 -0- -0- -0- -0- Blue Ridge Independent 1,000.00 2,000.00 -0- -0- -0- -0- Living Center Planned Parenthood of -0- -0- -0- -0- -0- the Blue Ridge, Inc. The YWCA of Roanoke 2,000.00 -0- -0- -0- -0- Valley Boys & Girls Club of -0- -0- -0- -0~ -0- Roanoke, Inc. National Conference for -0- 2,000.00 -0- 500.00 Community & Justice AGENCY ROANOKE CITY ROANOKE COUNTY SAT.RM CITY 1998-99 1999-00 1998-99 1999-00 1998-99 1999-00 Allocation Recommended Allocation Allocation Allocation Allocation Mental Health Associaton -0- 2,000.00 -0- -0- -0- -0- of Roanoke Valley TOTAL $415,120.00 $427,844.00 $91,910.00 $87,910.00 $105,629.00 $109,280.00 Total Amount for Roanoke City does not include $9,000 performance audit. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #2-165 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Ordinance No. 34363-070699 authorizing the fee simple conveyance to Northwest Neighborhood Environmental Organization, Inc., of surplus City- owned property, identified as Official Tax No. 2111321, containing 0.08-acre, located at the intersection of Loudon Avenue and Tenth Street, N.W. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Monday, June 21, 1999, also adopted by the Council on second reading on Tuesday, July 6, 1999, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: Susheela Shende, Executive Director, Northwest Neighborhood Environmental Organization, Inc., 802 Loudon Avenue, N. W., Roanoke, Virginia 24017 James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations H:~AGEND~Y6.WPD James D. Ritchie, Sr. July 13, 1999 Page 2 pc: Dolores C. Daniels, Assistant to the City Manager for Community Relations D. Darwin Roupe, Manager, Supply Management Charles M. Huffine, City Engineer Sherman M. Stovall, Acting Budget Administrator, Office of Management and Budget Robert K. Bengtson, Acting Director, Public Works Sarah E. Fitton, Engineering Coordinator H:~AGEND A99~IULY6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGFNIA, The 6th day of July, 1999. No. 34363-070699. AN ORDINANCE authorizing the fee simple conveyance to Northwest Neighborhood Environmental Organization, Inc., of surplus City-owned property, identified by Official Tax Map No. 2111321, containing 0.08-acre, located at the intersection of Loudon Avenue and Tenth Street, N.W., upon certain terms and conditions. WHEREAS, a public heating was held on June 21, 1999 pursuant to §§15.2-1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on this proposed conveyance. BE IT ORDAINED by the Council of the City of Roanoke that the appropriate City personnel are authorized to take the necessary action to convey surplus City-owned property, identified by Official Tax Map No. 2111321, containing 0.08-acre, located at the intersection of Loudon Avenue and Tenth Street, N.W., to Northwest Neighborhood Environmental Organization, Inc., and upon the terms and conditions set forth in the report to this Council dated June 7, 1999. All documents necessary for this conveyance shall be upon form approved by the City Attorney. ATTEST: City Clerk. H:\ORD-GEI~OSP-NNEO Ad Number: 1171500 Publisher's Fee: $73.85 ROANOKE CITY CLERK'S OFF ATT: MARY PARKER, CLERK 215 CHURCH AVE SW RM 456 ROANOKE, VA 24011-1536 The Roanoke Times STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 06/13/99 FULL RUN - Sunday Witness, this 14th day of June 1999 the h at nue mci Tm~ I Ave- , of Authorized Signature NOTICE OF PUBLIC HEARING The City of Roanoke proposes to convey City-owned property identified by Official Tax No. 2111321, containing approximately 0.08-acre, located at the intersection of Loudon Avenue and Tenth Street, N.W. Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as amended, notice is hereby given that the City Council of the City of Roanoke will hold a public hearing on the above matter at its regular meeting to be held on June 21, 1999, commencing at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia. Further information in the form of a report from the Water Resources Committee to City Council dated June 7, 1999, is available from the Office of the City Clerk for the City of Roanoke at (540) 853-2541. Citizens shall have the opportunity to be heard and express their opinions on said matter. GIVEN under my hand this 13thday of June .,1999. Mary F. Parker, City Clerk. Note to Publisher: Please publish once in The Roanoke Times on Sunday, June 13, 1999. Send Publisher's Affidavit and Bill to: Mary F. Parker, City Clerk 456, Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 H:\NOTICE~IS-LOUDON MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #367 Mr. Charles C. Harris 3101 Circle Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Harris: I am enclosing copy of Resolution No. 34389-070699 memorializing the late Gaynelle Simpson Harris. The Members of Roanoke City Council and the citizens of the City of Roanoke send their deepest regrets upon the passing of Mrs. Harris. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #367 Ms. Susan Wilkinson 2707 Titleist Drive Salem, Virginia 24153 Dear Ms. Wilkinson: I am enclosing copy of Resolution No. 34389-070699 memorializing the late Gaynelle Simpson Harris. The Members of Roanoke City Council and the citizens of the City of Roanoke send their deepest regrets upon the passing of Mrs. Harris. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #367 The Honorable and Mrs. C. Nelson Harris 2813 Edgewood Street, S. VV. Roanoke, Virginia 24015 Dear Mr. and Mrs. Harris: I am enclosing copy of Resolution No. 34389-070699 memorializing the late Gaynelle Simpson Harris. The Members of Roanoke City Council and the citizens of the City of Roanoke send their deepest regrets upon the passing of Mrs. Harris. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34389-070699. A RESOLUTION memorializingthelme G~nelleSimpson Harris. WHEREAS, the members of this Council have learned, with sorrow, of the passing on June 21, 1999, of Gaynelle Simpson Harris, the mother of our Vice Mayor; WHEREAS, Mrs. Harris was a registered nurse, having retired from the Salem Health and Rehabilitation Center; WHEREAS, Mrs. Harris was a devoted member and deacon of Virginia Heights Baptist Church; and WHEREAS, this Council desires to take special note of her passing. BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Council adopts this means of recording its deepest regrets at the passing of Gaynelle Simpson Harris, and extends to her husband, Charles C. Harris, and her children, the Reverend C. Nelson Harris and Susan Wilkinson the sympathy of this Council and that of the citizens of this City. 2. The City Clerk is directed to forward attested copies of this resolution to Mr. Harris, Rev. Harris and Susan Wilkinson. ATTEST: City Clerk. J:~nrshax~s MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 21, 1999 File #367 Mrs. Henry H. Craighead 1625 Orange Avenue, N. W. Roanoke, Virginia 24017 Dear Mrs. Craighead: I am enclosing copy of Resolution No. 34390-070699 memorializing the late Henry Howard Craighead. The Members of Roanoke City Council and the citizens of the City of Roanoke send their deepest regrets upon the passing of Mr. Craighead. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 21, 1999 File #367 Mr. Leon Craighead 3604 Heritage Road, S. W. Roanoke, Virginia 24015 Dear Mr. Craighead: I am enclosing copy of Resolution No. 34390-070699 memorializing the late Henry Howard Craighead. The Members of Roanoke City Council and the citizens of the City of Roanoke send their deepest regrets upon the passing of Mr. Craighead. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34390-070699. A RESOLUTION memorializing the late Henry Howard Craighead. WHEREAS, the members of Council have learned with regret of the passing of Henry Howard Craighead, on June 18, 1999; WHEREAS, Mr. Craighead, at~er serving in the United States Army during World War II, played with various baseball teams in Roanoke's version of the all-black leagues, and Mr. Craighead thereafter played professional baseball until his career was ended by an injury; WHEREAS, Mr. Craighead was a political activist who was very interested in political affairs of the Roanoke Valley; WHEREAS, Mr. Craighead was named Citizen of the Year in 1992 by the Roanoke branch of the National Association for the Advancement of Colored People; WHEREAS, for many years, Mr. Craighead coached co-ed and girls recreation softball teams and was like a father figure to many of his players; WHEREAS, Mr. Craighead worked for Norfolk and Western Railway for 40 years; and WHEREAS, this Council desires to take special note of the passing of this distinguished Roanoker; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Council adopts this resolution as a means of recording its deepest regrets at the passing of Henry Howard Craighead, and extends to his widow, Mrs. Virgie F. Craighead and his son, Leon Craighead, and other members of the family the sympathy of this Council. 2. The City Clerk is directed to forward an attested copy of this Resolution to Mr. Craighead's widow, Mrs. Virgie F. Craighead, and his son, Leon Craighead. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 21, 1999 File #367 Mr. Ralph H. Thaxton, III 1515 VVellsley Street, N. VV. Roanoke, Virginia 24017 Dear Mr. Thaxton: I am enclosing copy of Resolution No. 34391-070699 memorializing the late Louella Crutchfield Thaxton. The Members of Roanoke City Council and the citizens of the. City of Roanoke send their deepest regrets upon the passing of Ms. Crutchfield Thaxton. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 21, 1999 File #367 Mr. Darryl A. Thaxton 8015 Country Oak Road Charlotte, North Carolina 28227 Dear Mr. Thaxton: I am enclosing copy of Resolution No. 34391-070699 memorializing the late Louella Crutchfield Thaxton. The Members of Roanoke City Council and the citizens of the City of Roanoke send their deepest regrets upon the passing of Ms. Crutchfield Thaxton. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34391-070699. A RESOLUTION memorializing the late Louella Crutchfield Thaxton. WHEREAS, the members of Council have learned with regret of the passing ofLouella Crutchfield Thaxton, on June 28, 1999; WHEREAS, Ms. Thaxton was a native of the City of Roanoke; WHEREAS, Ms. Thaxton began working in the Roanoke Registrar's Office as an Assistant Registrar in 1989; WHEREAS, since 1997, Ms. Thaxton served as Registrar for the City and was awarded the General Registrar's Professional Certification by the State Board of El~ctions; WHEREAS, Ms. Thaxton earned a reputation for her friendly relationship with the public, and she was always calm with a pleasant demeanor; WHEREAS, Ms. Thaxton was beloved by members of her office; and WHEREAS, this Council desires to take special note of the passing of this distinguished Roanoker; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. The Council adopts this resolution as a means of recording its deepest regrets at the passing ofLoudla Crutehfield Thaxton, and extends to her two sons, Ralph ~ Thaxton, llI, of Roanoke and Darryl A. Thaxton, of Charlotte, North Carolina and other members of the family the sympathy of this Council and that of the citizens of this City whom she faithfully served. 2. The City Clerk is directed to forward an attested copy of this Resolution to Ms. Thaxton's sons, Ralph H. Thaxton, III, and Darryl A. Thaxton. ATTEST: City Clerk. Mary F. Parker, CMC/AAE City Clerk CITY OF ROANOKE Office of the City Clerk July 13, 1999 File #132 Sandra H. Eakin Deputy City Clerk James D. Ritchie, Sr. Acting City Manager Roanoke, Virginia Dear Mr. Ritchie: I am attaching copy of Resolution No. 34392-070699 establishing a meeting schedule for City Council for the Fiscal Year beginning July 1, 1999 and ending June 30, 2000. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Tuesday, July 6, 1999. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: William M. Hackworth, City Attorney James D. Grisso, Director of Finance Robert H. Bird, Municipal Auditor Willard N. Claytor, Director, Real Estate Valuation Glenn D. Radcliffe, Director, Human Development George C. Snead, Jr., Director, Public Safety Kit B. Kiser, Director, Utilities and Operations Robert K. Bengtson, Acting Director, Public Works H :~,AG~'~IDA99~U~Y6.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 6th day of July, 1999. No. 34392-070699. A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year commencing July 1, 1999, and terminating June 30, 2000. BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. This resolution establishes a schedule of regular meetings for City Council for the Fiscal Year commencing July 1, 1999, and terminating June 30, 2000. 2. For such fiscal year, City Council shall hold regular meetings on the first and third Mondays of each month. When any regularly scheduled Monday meeting shall fall on a holiday of the City, such meeting shall be held on Tuesday next following. 3. Unless otherwise provided by resolution of Council, each regular meeting of Council shall commence at 12:15 p.m. for the conduct of informal meetings, work sessions or closed meetings. Thereafter, Council shall take up the regular agenda at 2:00 p.m. Council may recess between the 12:15 p.m. session and the 2:00 p.m. session. The second meeting of each month shall be recessed upon the completion of all business except the conduct of public heatings, and such meeting shall be reconvened at 7:00 p.m. on the same day for the conduct of public hearings. 4. All meetings of City Council shall be automatically adjourned at ll:00 p.m., unless a motion setting a new time for adjournment be made, seconded and unanimously carded. H, \#IA~P. ES\R-MITMIW. 2 :~ 5. All regular meetings of City Council shall be held in the Council Chambers, Room 450, of the Municipal Building in this City, unless otherwise provided by resolution of Council. 6. City Council may prescribe a day or time other than that established by this resolution or a meeting place other than that established by this resolution by adoption of a resolution establishing a new meeting day, place or time. City Council shall cause a copy of such resolution to be posted adjacent to the door of the Council Chambers and inserted in a newspaper having general circulation in the City at least seven days prior to the date of the meeting at such amended day, time or place 7. This Resolution shall have no application to special meetings of City Council called pursuant to § 10 of the City Charter. ATTEST: City Clerk. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 July 7, 1999 Via Facsimile Southwest Virginia Health Systems Agency, Inc. Board of Directors (540)362-9676 Dear Members of the Board of Directors: At the July 6, 1999, meeting of City Council, the Council voted unanimously to endorse the application of Pheasant Ridge Health Investors, L.L.C., to add sixty-two nursing home beds to its existing fifty-eight bed nursing facility, Pheasant Ridge Nursing and Rehabilitation Center located in the City of Roanoke. An affiliate of Pheasant Ridge Health Investors, L.L.C., previously acquired the assets of the former Roanoke City Nursing Home. Favorable consideration of this application is very important to the citizens of the City. Please circulate this letter to all members of the Board of Directors of your organization so that they will be aware of our interest in this matter. Thank you for your consideration and cooperation. Sincerely, David A. Bowers Mayor WXP/lsc c: The Honorable Members of City Council H:',AMISC\bowa's COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, ALYCE B. SZATHMARY was appointed as a member of the Youth Services Citizen Board for a term ending May 31, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:~.GEND~Y6. WPD COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY Of ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, CAROLYN WORD was reappointed as a member of the Youth Services Citizen Board for a term ending May 31, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:~AC,-ENDA99klULY6. WPD COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, JAMES H. SMITH was reappointed as a member of the Youth Services Citizen Board for a term ending May 31, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:'~.GENDA99~.~Y6.WPD COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, EVELYN S. LANDER was appointed as a member of the Roanoke Valley Area Metropolitan Planning Organization for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:E~.GENDA99klULY6.WPD COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City.of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, SHERMAN A. HOLLAND was reappointed as a member of the Roanoke Valley Area Metropolitan. Planning Organization for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H :'~AGEND A99'~crLY6. WP D COMMONWEALTH OF VIRGINIA ) ) To-wit: CITY OF ROANOKE ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, HERBERT D. MCBRIDE was appointed as a member of the Roanoke Public Library Board for a term ending June 30, 2001. 1999. Given under my hand and the Seal of the City of Roanoke this 15th day of July, City Clerk H:'~AGENDA99~IULY6.WPD MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110 Mr. Norvelle W. Wellford, Jr. 2632 Avenel Avenue, S. W. Roanoke, Virginia 24015 Dear Mr. Wellford: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were appointed as a member of the Carvins Cove Comprehensive Land Use Committee. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Carvins Cove Comprehensive Land Use Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Elizabeth T. Bowles, Chair, Carvins Cove Comprehensive Land Use Committee, 4865 Glen Ivy Lane, S. W., Unit 104, Roanoke, Virginia 24018-4709 Kit B. Kiser, Director, Utilities and Operations Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, GLORIA P. MANNS was reappointed as a member of the Roanoke Public Library Board for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:~AGENDA99x. IULY6. WPD COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, ROLAND H. MACHER was reappointed as a member of the Roanoke Public Library Board for a term ending June 30, 2002. 1999. Given under my hand and the Seal of the City of Roanoke this 15th day of July, City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, BROOK E. DICKSON was reappointed as a member of the Roanoke Arts Commission for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-518 Mr. Robert O. Gray 1837 Carlton Road, S. W. Roanoke, Virginia 24015 Dear Mr. Gray: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the War Memorial Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the War Memorial Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Sloan H. Hoopes, Chair, War Memorial Committee, 2023 Maiden Lane, S. W., Roanoke, Virginia 24015 Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-518 Mr. Sloan H. Hoopes 2023 Maiden Lane, S. W. Roanoke, Virginia 24015 Dear Mr. Hoopes: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the War Memorial Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the War Memorial Committee. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011~ 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-518 Mr. Alfred C. Moore 3705 Woodcrest Road, N. W. Roanoke, Virginia 24012 Dear Mr. Moore: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the War Memorial Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the War Memorial Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: $1oan H. Hoopes, Chair, War Memorial Committee, 2023 Maiden Lane, S. W., Roanoke, Virginia 24015 Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, AUDREY M. WHEATON was reappointed as a member of the Virginia Western Community College Board for a term ending June 30, 2003. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:~AGI~D~Y6.W~D MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-'2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Ms. Dorothy L. Bull 1221 Franklin Road, #D Roanoke, Virginia 24016 Dear Ms. Bull: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, lam enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: ' Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. VV., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Mr. William H. Carder 2006 Stephenson Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Carder: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Mr. David Davis 4841 Eden Drive, N. W. Roanoke,Virginia 24012 Dear Mr. Davis: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540~853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Ms. Wanda E. English 741 Arbutus Avenue, S. E. Roanoke, Virginia 24014 Dear Ms. English: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parl~er, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. VV., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Ms. Catherine Fox 1545 Brandon Avenue, S. VV. Roanoke, Virginia 24015 Dear Ms. Fox: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Ms. Sabrina T. Law 2460 Grandin Road, S. VV. Roanoke, Virginia 24015 Dear Ms. Law: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Ms. Estelle H. McCadden 2128 Mercer Avenue, N. W. Roanoke, Virginia 24017 Dear Ms. McCadden: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Mr. Samuel G. Oakey, III 2507 Laburnum Avenue, S. VV. Roanoke, Virginia 24015 Dear Mr. Oakey: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Ms. Amy W. Peck 2419 Avenham Avenue, S. W. Roanoke, Virginia 24014 Dear Ms. Peck: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-25'41 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-317 Mr. Sherley E. Stuart 3774 Laurel Ridge Road, N. W. Roanoke, Virginia 24017 Dear Mr. Stuart: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator ,. Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. VV., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk File #110-317 Mr. Jeff Updike 2306 Rosalind Avenue, S. W. Roanoke, Virginia 24014 Dear Mr. Updike: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: . Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. VV., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE CiTy Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk File #110-317 Ms. Kathy Wilson 1622 Kenwood Boulevard, S. E. Roanoke, Virginia 24013 Dear Ms. Wilson: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Special Events Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Special Events Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Shauna Hudson, Special Events Coordinator Estelle H. McCadden, Secretary, Special Events Committee, 2128 Mercer Avenue, N. W., Roanoke, Virginia 24017 Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, FRANCES L. KEEN was reappointed as a member of the Cultural Services Committee for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk H:La, GENDA99'~'ULY6.WPD COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, DR. FRANK J. EASTBURN was reappointed as a member of the Cultural Services Committee for a term ending June 30, 2000. 1999. Given under my hand and the Seal of the City of Roanoke this 15th day of July, City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, BEVERLY A. JAMES was reappointed as a member of the Cultural Services Committee for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, FRANK W. FEATHER was reappointed as a member of the Human Services Committee for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, RALEIGH CAMPBELL was reappointed as a member of the Human Services Committee for a term ending June 30, 2000. 1999. Given under my hand and the Seal of the City of Roanoke this 15th day of July, City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, HAROLD P. KYLE was reappointed as a member of the Human Services Committee for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, KATHERYN M. MCCAIN was reappointed as a member of the Human Services Committee for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE To-wit: I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, EVELYN F. BOARD was reappointed as a member of the Human Services Committee for a term ending June 30, 2000. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, GLENN D. RADCLIFFE was reappointed as a member of the Human Services Committee for a term ending June 30, 2000. 1999. Given under my hand and the Seal of the City of Roanoke this 15th day of July, City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011- ~ 536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Mr. Willard N. Claytor 2541 Maycrest Avenue, N. W. Roanoke, Virginia 24012 Dear Mr. Claytor: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Mr. Read A. Lunsford P. O. Box 1205 Roanoke, Virginia 24006 Dear Mr. Lunsford: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK .~'~ 15 Church Avenue, S.W.. Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (54{)) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Mr. Edgar V. Wheeler 1320 Lakewood Drive, S. VV. Roanoke, Virginia 24015 Dear Mr. Wheeler: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue. S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Mr. Dennis Tinsley 719 Estates Road, S. E. Roanoke, Virginia 24014 Dear Mr. Tinsley: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: ' Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Ms. Kathy S. Hill 509 Arbor Avenue, S. E. Roanoke, Virginia 24014 Dear Ms. Hill: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Mr. Lucian Y. Grove 3118 Hubbard Road, S. W. Roanoke, Virginia 24018 Dear Mr. Grove: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-237 Mr. E. L. Noell 2620 Baird Street, S. W. Roanoke, Virginia 24015-2610 Dear Mr. Noell: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W.. Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy Ci[y Clerk July 15, 1999 File #110-237 Mr. Bill Tanger 257 Dancing Tree Lane, N. W. Roanoke, Virginia 24019 Dear Mr. Tanger: At a regular meeting of the Council of the City of ROanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Flood Plain Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Flood Plain Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc; Kit B. Kiser, Chair, Flood Plain Committee Sandra H. Eakin, Deputy City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, J. GRANGER MACFARLANE was reappointed as a member of the Economic Development Commission for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY Of ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certi~ that at a regular meeting of Council which was held on the 6th day of July, 1999, JOHN D. BALDRIDGE, III, was reappointed as a member of the Economic Development Commission for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, BARRY W. BAIRD was reappointed as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) To-wit: ) I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of Council which was held on the 6th day of July, 1999, I. B. HEINEMANN was reappointed as a member of the Personnel and Employment Practices Commission for a term ending June 30, 2002. Given under my hand and the Seal of the City of Roanoke this 15th day of July, 1999. City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #110-293 Mr. Sunny Shah 2130 Deyerle Road, S. W. Roanoke, Virginia 24018 Dear Mr. Shah: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Roanoke Valley Convention and Visitors Bureau Board of Directors for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Roanoke Valley Convention and Visitors Bureau Board of Directors. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors Bureau, 114 Market Street, S. E., Roanoke, Virginia 24011 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #67-110 Mr. Richard Clark 4529 Royal Oak Drive, S. VV. Roanoke, Virginia 24018 Dear Mr. Clark: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Mill Mountain Advisory Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Mill Mountain Advisory Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Mike Loveman, Secretary, Mill Mountain Advisory Committee, 1747 Driftwood Lane, S. VV., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-~541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #67-110 Mr. Barry L. Thomas 1601 Ivy Street, S. E. Roanoke, Virginia 24014 Dear Mr. Thomas: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Mill Mountain Advisory Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Mill Mountain Advisory Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Mike Loveman, Secretary, Mill Mountain Advisory Committee, 1747 Driftwood Lane, S. W., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File ~7-110 Mr. Carl H. Kopitzke 4581 Oakland Boulevard, N. E. Roanoke, Virginia 24012 Dear Mr. Kopitze: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Mill Mountain Advisory Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Mill Mountain Advisory Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Mike Loveman, Secretary, Mill Mountain Advisory Committee, 1747 Driftwood Lane, S. VV., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 I- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #67-110 Ms. Betty Field 2808 S. Jefferson Street Roanoke, Virginia 24014 Dear Ms. Field: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Mill Mountain Advisory Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Mill Mountain Advisory Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Mike Loveman, Secretary, Mill Mountain Advisory Committee, 1747 Driftwood Lane, S. VV., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-25o, I Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #67-110 Mr. Eddie Wallace, Jr. 3815 Sioux Ridge Road, N. W. Roanoke, Virginia 24017 Dear Mr. Wallace: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Mill Mountain Advisory Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Mill Mountain Advisory Committee. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Mike Loveman, Secretary, Mill Mountain Advisory Committee, 1747 Driftwood Lane, S. W., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk July 15, 1999 File #67-110 Mr. Ralph K. Smith 1801 Prospect Road, S. E. Roanoke, Virginia 24014 Dear Mr. Smith: At a regular meeting of the Council of the City of Roanoke which was held on Tuesday, July 6, 1999, you were reappointed as a member of the Mill Mountain Advisory Committee for a term ending June 30, 2000. Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am enclosing copy of the Freedom of Information Act. On behalf of the Mayor and Members of City Council, I would like to express appreciation for your volunteer service as a member of the Mill Mountain Advisory Committee. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland Boulevard, N. E., Roanoke, Virginia 24012 Mike Loveman, Secretary, Mill Mountain Advisory Committee, 1747 Driftwood Lane, S. W., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk