HomeMy WebLinkAboutCouncil Actions 06-21-99WYAIT
34332
R OANO~ CITY CO UNCIL
REGULAR SESSION
June 21, 1999
12:lS p. tn.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call. (Mayor Bowers and Vice-Mayor Harris
were absent).
In the absence of the Mayor and Vice-Mayor, Council Member White was
appointed as Chairman Pro Tern to preside over the meeting.
A briefing with regard to Blue Ridge Community Services. (45 minutes)
Received and filed.
File #335
At 1:00 p.m., the meeting was declared in recess until 2:00 p.m., in the City
Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
June 21, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. (Mayor Bowers and Vice-Mayor Harris
were absent).
The Invocation was delivered by Council Member William White, Sr.,
Chairman Pro Tern.
The Pledge of Allegiance to the Flag of the United States of America was
led by Chairman Pro Tem White.
Welcome. Chairman Pro Tem White.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Wednesday, June 23, 1999,
at 7:00 p.m, and Sunday, June 27, 1999, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE.
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
0
CONSENT AGENDA
(Approved 5-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from the Vice-Mayor requesting that Council convene
in Executive Session to discuss vacancies on authorities, boards, commissions
and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
Withdrawn
C-2
A report of the Acting City Attorney requesting that Council convene in
Executive Session to discuss specific legal matters requiring the provision of
legal advice by counsel, being litigation and other specific legal matters
involving publicly owned property, pursuant to Section 2.1-344 (A)(7), Code
of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request.
File #83
C-3 Minutes of a meeting of the Audit Committee held on Monday, June 7,
1999.
RECOMMENDED ACTION: Receive and file.
File #300
C-4
A report of the Acting City Manager requesting that Council authorize a
public hearing to be held on Monday, July 19, 1999, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to a boundary amendment of
Enterprise Zones One and Two and the addition of local incentives to Enterprise
Zone One.
RECOMMENDED ACTION: Concur in request.
File #266
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
5
4.PETITIONS AND COMMUNICATIONS:
A communication from the Honorable George M. McMillan, Sheriff,
recommending acceptance of a grant by the Commonwealth of Virginia
Department of Criminal Justice Services to continue a three year pilot
program for institutional treatment of persons who violate interdiction
orders and are sentenced to a term of incarceration in the Roanoke City
Jail; and a report of the Acting City Manager concurring in the
recommendation.
Adopted Ordinance No. 34332-062199 and Resolution No. 34333-
062199. (5-0)
File #5-60-121-236
be
A communication from the Roanoke City School Board requesting the
close out of 54 school grants which have been completed; and a report Of
the Director of Finance recommending that Council concur in the request.
Council concurred in the request.
File #467
Co
A communication from the Roanoke City School Board requesting
appropriation of funds for certain school programs; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance Nos. 34334-062199 and 34335-062199. (5-0)
File #60-467
de
A communication from the Roanoke City School Board requesting
approval of State Literary Fund Loan applications for Garden City
Elementary School, Grandin Court Elementary School, and Preston Park
Primary School.
Adopted Resolution Nos. 34336-062199, 34337-062199 and 34338-
062199. (4-0) (Council Member Wyatt was out of the Council
Chamber); and Resolution Nos. 34339-062199, 34340-062199 and
34341-062199. (5-0)
File #467
o
REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to Year 2000 (Y2K) and efforts of Roanoke
City Governmem to address the matter. (10 minutes)
Received and filed.
File #175
ITEMS RECOMMENDED FOR ACTION:
2. A report with regard to revision of the By-Laws for Blue Ridge
Community Services of the Roanoke Valley.
34342-062199. (4-1) (Council
Adopted Resolution No.
Member Wyatt voted no.)
File #335
e
A report with regard to .acquiskion of a flrefighters memorial
sculpture and appropriation of $83,500.00 in connection therewith.
Adopted Ordinance No. 34343-062199 and Resolution No.
34344-062199. (5-0)
File #60-70
A report with regard to appropriation of $6,000.00 representing
funds returned to the City of Roanoke by First Union National
Bank, pursuant to an agreement pertaining to training funds for
jobs in Emerprise Zone One.
Adopted Ordinance No. 34345-062199. ($-0)
File #60-266
e
A report with regard to appropriation and transfer of funds in
connection with the Comprehensive Services Act.
Adopted Ordinance No. 34346-062199. (5-0)
File #60-304
J
ge
A report in connection with Change Order No. 7 to the contract
with Danis Environmental Industries, Inc., for upgrade and
expansion of the Water Pollution Control Plant, in the amount of
$71,028.00, for a total contract amount of $17,083,540.00.
Adopted Ordinance No. 34347-062199. (5-0)
File #468
A report in connection with acceptance of 1999-2000 CDBG
Program Entitlement and appropriation and transfer of funds for
certain Community Development Block Grant activities.
Adopted Ordinance No. 34348-062199 and Resolution No.
34349-062199. (5-0)
File #60-236
A report recommending amendment to the 1998-99 Annual
Update to the Consolidated Plan to allocate $60,000.00 to the Boys
and Girls Club of the Roanoke Valley, Inc., for renovation of
property located at 1714 Ninth Street, S. E.; and a communication
from the Mayor in support of the recommendation.
Adopted Ordinance No. 34350-062199 and Resolution No.
34351-062199. (5-0)
File #60-304
A report in connection with acceptance of 1999-2000 Emergency
Shelter Grant Program Entitlement funds and appropriation of
funds to revenue and expenditure accounts in the Grant Fund.
Adopted Ordinance No. 34352-062199 and Resolution No.
34353-062199. (5-0)
File #60-236
10.
A report in connection with acceptance of the 1999-2000 HOME
Investment Partnerships Program and appropriation and transfer
of funds in connection therewith.
Adopted Ordinance No. 34354-062199 and Resolution No.
34355-062199. (5-0)
b. CITY ATTORNEY:
A report of the Acting City Attorney transmitting a resolution
expressing the desire of the City of Roanoke to host the Annual
Conference of the Virginia Municipal League in one or more years
between 2003 and 2007.
Adopted Resolution No. 34356-062199. (5-0)
File #17
c. DIRECTOR OF FINANCE:
A report with regard to Capital Projects Fund close out for fiscal
year 1998-99.
Adopted Ordinance No. 34357-062199. (5-0)
File #60-183
6. REPORTS OF COMMITTEES:
ae
A report in connection with roof replacement and asbestos abatement for
the Roanoke Civic Center, recommending acceptance of the bid
submitted by John T. Morgan Sheet Metal Co., Inc., in the amount of
$555,000.00, and transfer of funds in connection therewith. Council
Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34358-062199 and 34359-062199. (5-0)
File #60-192
9
A report with regard to funding recommendations of the Cultural
Services Committee for fiscal year 1999-2000. Michael Brennan,
Chairperson.
Adopted Ordinance No. 34360-062199 and Resolution No. 34361-
062199. (5-0)
File #60-394
7. UNFINISHED BUSINESS:
ae
A report of the Acting City Manager recommending repeal of Chapter 14,
Garbage and Refuse, and enactment of Chapter 14.1, Solid Waste
Management, of the Code of the City of Roanoke (1979), as amended, to
update and regulate solid waste collection and amending the City's Fee
Compendium to establish fees in connection with the City's Solid Waste
Management Program. (A motion was adopted by Council at its meeting
on Monday, June 7, 1999, to table the matter until the regular meeting of
Council on June 21, 1999.)
A motion was adopted by Council to grant the Acting City Manager
additional time to meet with those individuals and organizations who
expressed concerns and suggestions for changes in the proposed
ordinance to amend Chapter 14 of the City Code relating to the
programs and policies of Solid Waste Management.
File #144-183-289
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: None.
l0
9. MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Chair Pro Tem and Members of City
Council.
Council Member Trout stated that William F. Clark, Director of
Public Works, had announced his retirement effective June 30, 1999,
and expressed appreciation for Mr. Clark's dedicated service to the
City.
File #183
Council Member Swain referred to the central file which has been
established and maintained in the City Clerk's Office detailing
information regarding the 2-for-1 pension benefit for certain City
employees/officials. He advised that based upon comments received
from individuals who accessed the file, one hundred percent of those
who commented indicated that future cost of living increases should
be frozen for those employees who retired under the 2-for-1 plan and
currently earn $50,000.00 or more per year. Accordingly, he
requested that the central 2-for-1 file be closed and kept on file in the
City Clerk's Office for review. As a part of fiscal year 2000-2001
budget study, Mr. Swain requested that Council consider excluding
those employees who retired under the 2-for-1 plan currently
earning $50,000.00 or more per year from any future pay increases.
File #429
Council Member Swain expressed concern with regard to the
continuing issue of junk cars in the City, and requested that
information be reiterated in the CityPage about the City's telephone
number for citizens to report the location of junk cars.
File #144
Council Member Wyatt requested that the Acting City Attorney
prepare the proper measure memorializing the late Henry
Craighead.
File #367
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
CERTIFICATION OF EXECUTIVE SESSION: (5-0)
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY
FOR CITIZENS TO BE HEARD. IT IS A TIME FOR
CITIZENS TO SPEAK AND A TIME FOR COUNCIL
TO LISTEN. MATTERS REQUIRING REFERRAL TO
THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY
NECESSARY AND APPROPRIATE RESPONSE,
RECOMMENDATION OR REPORT TO COUNCIL.
Mr. Kermit E. Plummer, 1652 Garstland Drive, N. W., and Mr. Merle
Whitbeck, 1806 Angus Road, N. W., expressed concern and opposition with
regard to the intentions of Planned Parenthood of the Blue Ridge to
relocate their facility to Peters Creek Road, N. W.
File #66-478
At 4:09 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
R OANO~ CITY CO UNCIL
REGULAR SESSION
June 21, 1999
7:00p. m.
CITY COUNCIL CHAMBER
,4 GENDA FOR THE COUNCIL
Call to Order -- Roll Call. ( Mayor Bowers, Vice-Mayor Harris and
Council Member Hudson were absent).
The Invocation was delivered by Council Member William White, Sr.,
Chairman Pro Tern.
The Pledge of Allegiance to the Flag of the United States of America was
led by Boy Scout Troop #8, Raleigh Court United Methodist Church.
Welcome. Chairman Pro Tem White.
13
A. PUBLIC HEARINGS:
Public heating with regard to the proposed adoption by Council of a
resolution authorizing the City to contract a debt and issue general
obligation public improvement bonds of the City in the principal amount
of $2.5 million, the proceeds of which are to be granted by the City to the
Roanoke Redevelopment and Housing Authority for the purpose of
assisting the Authority in paying a portion of the costs of a
redevelopment project in the City, including the construction,
reconstruction and rehabilitation of an existing building located in such
redevelopment project area to be used for the proposed Roanoke Higher
Education Center. James D. Ritchie, Sr., Acting City Manager.
Adopted Resolution No. 34362-062199. (4-0)
File #53
e
Public hearing on the proposal of the City of Roanoke to convey City
owned property identified as Official Tax No. 2111321, containing
approximately 0.08 acre, located at the intersection of Loudon Avenue
and Tenth Street, N. W., to the Northwest Environmental Organization,
Inc. James D. Ritchie, Sr., Acting City Manager.
Adopted Ordinance No. 34363. on first reading. (4-0)
File #2
14
BO
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Ms. Earlene Kinlaw, 727 Moran Avenue, Salem, Virginia, and Ms. Libby
Hunter, 1917 Kay Street, N. W., expressed concern and opposition with
regard to the intentions of Planned Parenthood of the Blue Ridge to
relocate their facility to Peters Creek Road, N. W.
File #66.478
Mr. David Nova, CEO, Planned Parenthood of the Blue Ridge, advised that
Planned Parenthood has filed all required plans and has met all City
regulations relating to construction of the organization's new facility on
Peters Creek Road, N. W.
File #66.478
At the. suggestion of Council Member Trout, it was the consensus of
Council that the Acting City Manager and Acting City Attorney be
requested to review all City Code regulations and require..me.nts.:
specifically, those relating to land use and zoning issues, to ensure ma~ au
l?, re ul eme.- met ,y .re.thooa t.h...
Ridge. Mr. Swam also requested reformation as to whether the City had
a responsibility to notify the residents in the area about Planned
Parenthood's intentions to relocate to their neighborhood.
File #66-478
Mr. Alvin Rhodes, Sr., 917 Staunton Avenue, N. W., referred to the matter
- -'-- "'--=-e Avenue N. W., in honor of the late Dr. Martin Luther
Ol renaming vra.lg , . .
King, Jr., and suggested that Council consider renaming Washington Park
in honor of the late Dr. King.
File #67-85
Mrs. Vernice Law, 1509 Lafayette Blvd., N. W., expressed appreciation to
Council for adopting a Resolution at its meeting on June 7, 1999,
memorializing her husband, the late Dr. Maynard H. Law.
File #367
As Deputy Clerk of Roanoke City Council, I have been advised that the Mayor
and Vice-Mayor will not be available to attend the regular meetings of Roanoke
City Council today. In accordance with Roberts Rules of Order, it Will be necessary
for the Members of Council to elect a Chairman Pro Tem to preside over this
meeting of City Council as well as the 2:00 p.m. and 7:00 p.m. sessions of
Council today.
Are there any nominations for a Chairman Pro Tem?
(Council Member William White) has been nominated to preside as Chairman Pro Tem.
Are there any further nominations?
All in favor of electing (Mr. White) as Chairman Pro Tem, please say AYE, all opposed
please say NO. The AYES have it and (Mr. White) is elected as Chairman Pro Tem.
June 21, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Please reserve space on the agenda of the 12:15 session for a 45-minute briefing
on Blue Ridge Community Services.
JDR:ca
CC~
City Attorney
Director of Finance
City Clerk
Director of Human Development
Respectfully submitted,
~t Rit~chi~~t'~'~
y Manager
Office of the Ci~ Manager
March 15, 1999
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject:
Request for Information on the
Services and Funding Streams for
Blue Ridge Community Services
Dear Mayor and Members of City Council:
At the 3anuary 19, 1999 council meeting, council member Ms. Wyatt
requested information on the programs Blue Ridge Community Services
provides to citizens. Ms. Wyatt specifically requested information on the
services/programs being provided, the funding sources, and the needs or
gaps in services/programs.
Attached are individual pages for mental health, mental retardation and
substance abuse services that list the services, funding sources, numbers of
clients, and mandates or restrictions. We have also included information on
the strategic factors influencing service delivery.
The services/programs planning overview that is included is Blue Ridge
Community Services format to develop the comprehensive plan of services.
With the requirement for governing bodies to approve the performance
contract for the provision of mental health, mental retardation and
'substance abuse services, City Administration would recommend that Blue
Ridge Community Services be asked to prepare a briefing to council on the
proposed performance contract for the 1999/00 fiscal year within the next
three months.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
Mayor Bowers and City Council Members
March 15, 1999
Page 2
Mr. Glenn Radcliffe, Director of Human Development, is currently on a state
work group that includes representation from Virginia Municipal League,
Virginia Association of Counties, the local government attorneys association,
and Virginia Association of Local Human Services Officials to negotiate the
format of the performance contract that will be utilized by all community
services boards. We will keep you informed of progress of the group.
[f you have questions about this matter, please contact Glenn D. Radcliffe,
Director of Human Development.
Sincerely yours,
W. Robert Herbert
City Manager
XC:
Glenn D. Radcliffe, Director of Human Development
Fred Roessel, Blue Ridge Community Services
Wil Dibling, City Attorney
Robert Williams, Chair, Blue Ridge Community Services Board
]im Grisso, Director of Finance
Mary Parker, City Clerk
Blue Ridge Community Services
Service / Program Planning Overvi®w
The funding profile for providing community based mental health, mental
retardation, and substance abuse services has changed significantly over the past
decade. With the implementation and growth of the Medicaid State Plan Option (SPO)
and Medicaid Waiver the system has shifted from grant funding with a certain amount
of local autonomy to meet perceived community needs, to a reimbursement system
targeted to state identified services and populations. At the beginning of this period
State Base Funds represented approximately 60% of our funding. It now comprises
less than 45%, with a third of that amount annually withdrawn to match Medicaid SPO
and Waiver. Even the local tax funds of the CSB are considered to be *State
controlled" until the Board rises above the 90:10 match ratio on State Base Funds.
Only local tax funds in excess of the required match may be used to meet locally
identified needs not included in the State priorities. Currently almost all of the services
provided by Blue Ridge Community Services are mandated in one of three ways:
Mandated by Code, such as emergency or crisis services and case
management;
Restricted Funds, such as MH Sexual Assault and Awareness (SARA)
funds, MR Federal Day Care funds, and SA Federal HIV funds;
Targeted Populations, such as seriously mentally ill adults (SMI),
seriously emotionally disturbed children (SED), adults with mental
retardation who need residential or emplOyment services, substance
abusing women, and prevention services for youth.
Statewide implementation of the proposed Managed Care Model for behavioral
healthcare services will reduce even further the ability of the CSB to set priorities to
meet locally identified needs.
There are two parts to the CSB planning process, the biennially prepared input
to the State Comprehensive Plan, and the annual Performance Contract. In preparing
the local portion of the State Comprehensive Plan, input is sought from consumers,
family members, advocacy organizations, and public and private human servfc=es
agencies in order to assess Jocal service needs. The CSB plan is then prepared and
an advertised public hearing is held. After the public hearing, the Board reviews the
plan for any changes which need to be made, approves the final plan and submits it to
be included in the Health Planning Region III Plan. The plans from the five Health
Planning Regions are then combined with the state facility plans by the Department of
Mental Health, Mental Retardation, and Substance Abuse Services to form the State
Comprehensive Plan. The State Comprehensive Plan is then submitted for a series
of advertised regional public hearings, one of which is usually held in Roanoke. The
final Plan then becomes the basis for the MH, MR, and SA section of the Governor's
Biennium Budget.
The Performance Contract is the annual implementation phase of the ongoing
planning process. Each year the CSB reviews the current services, assessed needs,
and proposed services from the approved plan and prepares a Performance Contract
which is negotiated with the Department of Mental Health, Mental Retardation, and
Substance Abuse Services. Under current policy the Performance Contract is subject
to an advertised public hearing and submitted to the member governments for
approval. Upon final approval by the Department of Mental Health, Mental
Retardation, and Substance Abuse Services, the Performance Contract becomes the
basis for the fiscal year's funding for the CSB, and the service standard against which
the CSB's performance is measured in the Board's annual report to the Department.
The information from this report is then broken out by jurisdiction, summarized, and
becomes the basis for the Local Progress Reports presented in the fall to each of the
member governments.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 21,1999
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
The Honorable Members of
Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
C. Nelson Harris
Vice-Mayor
CNH:se
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
',','IL~U,~,N C. DIALING, JR. FACSIMILE: 540-853-1221
CITY awrO?_NEY E-MAIL:cityatty @ci.roanoke. va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
June 21, 1999
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being litigation and other specific
legal matters involving publicly owned property, pursuant to §2.1-344.A.7., Code of Virginia
(1950), as amended.
WXP/lsc
cc: James D. Ritchie, Acting City Manager
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Sincerely yours,
William X Parsons
Acting City Attorney
K:\executivesession
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
June 7, 1999
1. CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on Monday,
June 7, 1999, with Chairman, William White, Sr., presiding.
· The roll was called by Mrs. Powers
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David Bowers
Carroll E. Swain
Others Present:
W. Alvin Hudson, Council Member
Robert H. Bird, Municipal Auditor
James D. Ritchie, Acting City Manager
Diane S. Akers, Acting Assistant City Manager
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
David C. Anderson, City Treasurer
Kit B. Kiser, Director of Utilities & Operations
William F. Clark, Director of Public Works
George C. Snead, Jr., Director of Public Safety
John Coates, Manager Parks & Recreation
Jim Newman, Business Coordinator
Winston Simmons, Deputy Chief Fire
Vince Stover, Fire/EMS Support Administrator
Mary Hylton, REMS Business Administrator
Doc Roupe, Manager Supply Management
Charlie Huffine, City Engineer
Denise E. Stewart, Senior Auditor
Troy A. Harmon, Senior Auditor
Tera D. Hamden, Auditor
Courtney A. Booth, Auditor
Evelyn W. Powers, Administrative Assistant
Gary Martin, Peer Review Team Member
2. FINANCIAL AUDITS
A. Canteen Fund
B. Jail Inmate Fund
Mr. White ordered that the financial audit reports be received and filed. There were no
objections to the order.
Audit Committee Minutes Page 2
Mr. White recognized the Municipal Audit staff for comments. Mrs. Booth introduced her
reports to the Committee. Mr. White ask that the audit department look into why there was a
significant decrease in the ending book balance from 1997 to 1998 and report back at the next
Committee meeting.
e
FINANCIAL RELATED AUDITS
B.
C.
D.
EMS Billings & Collections
City Market
Parks & Recreation Part-Time Payroll
Capital Project Contract Management
Mr. White ordered that the financial related audit reports be received and filed. There were no
objections to the order.
Mr. White recognized the Municipal Auditor's staff for comments. Mrs. Stewart introduced
her report to the Committee with a presentation on Facilitated Self-Assessments regarding the
EMS Billings & Collections. There were several questions from the Committee. Mr. Swain
questioned if there were other areas that we could apply this type of audit method. Mr. Bird
responded that there are several of these self-assessments scheduled in the upcoming audit plan.
Mr. White commented that he was pleased with the report and thought this would be a good
tool to use in other areas. Mr. White questioned if this method would replace traditional
controls evaluations and substantive testing. Mr. Bird responded no. Mr. Bird commented that
traditional audit work would still be done.
Mrs. Booth introduced the City Market report to the Committee. There were no questions.
Mrs. Hamden introduced the Parks & Recreation Part-Time Payroll report to the Committee.
Mayor Bowers commented that part-time payroll is a difficult area to administer because there
are so many temporary employees working at multiple locations and at different rates. Mr.
White commented that the recommendations from the 1995 audit had not been taken care of and
that these items needed immediate attention. Mr. White stated that the whole City suffers from
situations like this when they are not taken care of. Mr. White asked Mr. Ritchie to report
back to the Committee in the Fall on the status of these issues. Mr. Ritchie reported that his
staff is currently working with the payroll staff on solutions to address the concerns noted.
Mr. Coates suggested that high turnover in his supervisory staff contributed to the problems
with part-time payroll. He stated that his staff is working on these findings with Mrs. Hamden.
He also said that he believes some City Code amendments may be necessary to improve the
process. Mayor Bowers asked if there was any actual money missing. Mr. Bird reported that
there were some overpayments and underpayments and time not accurately reported to payroll.
Mayor Bowers asked if other localities have these problems. Mr. Coates responded that other
Cities have clerical staff that are responsible for reporting and keeping track of employee time.
Here at the City, the supervisors enter time records for their staff. Mr. Swain also requested
that the Committee be updated at the next meeting on the progress in making needed
improvements.
Audit Committee Minutes Page 3
Mrs. Hamden introduced the Capital Projects Contract Management report to the Committee.
Mr. Swain asked Mr. Ritchie about the missing documentation. Mr. Ritchie said he believed
the City has the documentation, but it is not where it should be. Mr. Kiser said that he did not
know they had to keep certain documentation if it was not of a legal nature. Mr. Huffine said
that they have a weakness in this area and that they are working on a central filing system and
hoped to have it in place January 1, 2000.
e
UNFINISHED BUSINESS:
Mr. Bird briefed the Committee on the Fleet Management. He reported that he had received
the quarterly report and would send anyone a copy if they requested one. Mr. Bird told the
Committee that 11-12 pieces of equipment have been placed in surplus. Mr. Swain asked if it
looked like there would be any more surplus equipment. Mr. Bird said that it was too early to
tell because he needed to have a full year's information.
Se
NEW BUSINESS:
A. KPMG General Audit Plan
B. Municipal Auditing 2000 Audit Plan
C. Peer Review
Mr. White ordered that the KPMG General Audit Plan and the Municipal Auditing 2000 Audit
Plan be received and filed. There were no objections to the order.
Mr. Bird reported to the Committee that the KPMG General Audit Plan was the same as the
prior year. Mr. Grisso reported to the Committee that there would have to be two (2)
disclosure statements in the Financial Statements regarding the EPA and Y2K.
Mayor Bowers asked who is responsible for Y2K. Mr. Ritchie accepted the responsibility and
reported that Council would be getting a full report on June 21 regarding the Y2K situation.
Mr. Grisso pointed out that CSA expenditures will increase 30 % in the upcoming year. He
requested the Audit department to perform a controls evaluation of this fast growing area. Mr.
Bird agreed to place this request on the audit plan in place of one of the lower priority controls
evaluations.
Mr. Bird reported to the Committee that the Municipal Auditing department was having their
third Peer Review performed this week. Gary Martin from Henrico County was introduced as
one of the team members.
Audit Committee Minutes Page 4
6. ADJOURNMENT:
There being no further business, the meeting adjourned at 11:56 a.m.
William White, Sr., Chairman
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #266
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
Your report requesting that Council authorize a public hearing to be held on Monday, July
19, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard, with regard to
a boundary amendment of Enterprise Zones One and Two and the addition of local
incentives to Enterprise Zone One, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 21, 1999.
On motion, duly seconded and adopted, Council concurred in the request.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
H:~AGENDA99~JUN21.WPD
June 21, 1999
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject: Amendments to Enterprise Zone One and Two
This is to request that City Council approve the advertising of a Public Hearing for July
19, 1999, to discuss a boundary amendment of both Enterprise Zone One and Two and the
addition of local incentives to Enterprise Zone One which are currently available in Enterprise
Zone Two.
Respectfully,
Manager
CC:
City Attorney
City Clerk
Mai?y F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #5-121-123-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34333-062199 authorizing the acceptance of a grant
to the City of Roanoke by the Commonwealth of Virginia Department of Criminal Justice
Services to continue a three year pilot program for institutional treatment of persons that
violate interdiction orders and are sentenced to a term of incarceration in the Roanoke City
Jail. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
The Honorable George M. McMillan, Sheriff
James D. Grisso, Director of Finance
Sherman M. Stovall, Acting Budget Administrator
George C. Snead, Jr., Director, Public Safety
H:~AGENDA99~IUN21 .WPD
IN THECOUNCILOFTffECITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34333-062199.
A RESOLUTION authorizing the acceptance of a grant to the City of Roanoke by the
Commonwealth of Virginia Department of Criminal Justice Services to continue a three year pilot
program for institutional treatment of persons that violate interdiction orders and are sentenced to
a term of incarceration in the Roanoke City Jail, and authorizing execution of any required
documentation on behalf of the City by the City Manager.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Acceptance for the second year of a grant from the Commonwealth of Virginia
Department of Criminal Justice Services in the amount of $163,133 for the continuation ora three
year pilot program providing institutional (jail-based) treatment for persons that violate interdiction
orders and are sentenced to a term of incarceration in the Roanoke City Jail is hereby authorized.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such additional information as may be required by the Commonwealth, all as more
particularly set forth in the report of the City Manager, dated June 21, 1999.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #5-60-121-123-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34332-062199 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$163,133.00, in connection with acceptance of a grant by the Commonwealth of Virginia
Department of Criminal Justice Services to continue a three year pilot program for
institutional treatment of persons who violate interdiction orders and are sentenced to a
term of incarceration in the Roanoke City Jail. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
The Honorable George M. McMillan, Sheriff
James D. Ritchie, Sr., Acting City Manager
Sherman M. Stovall, Acting Budget Administrator
George C. Snead, Jr., Director, Public Safety
H:~AGENDA99~/UN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34332-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 2,294,628
Jail Based Public Inebriate Program FY2000 (1-13) ................. 163,133
Revenue
Public Safety $ 2,294,628
Jail Based Public Inebriate Program FY2000 (14) .................. 163,133
1 ) Regular Salaries (035-024-3321-1002)
2) Retirement (035-024-3321-1115)
3) FICA (035-024-3321-1120)
4) Health Insurance (035-024-3321-1125)
5) WIC Medical (035-024-3321-1140)
6) Professional Services Fees (035-024-3321-2010)
7) Telephone (035-024-3321-2020)
8) Publications and
Subscriptions (035-024-3321-2040)
9) Training and Development (035-024-3321-2044)
10) Mileage (035-024-3321-2046)
11 ) Printing (035-024-3321-2075)
12) Postage (035-024-3321-2160)
13) Project Supplies (035-024-3321-3005)
49,430
9,179
3,781
3,140
119
93,709
320
1,000
45O
605
500
100
800
14) Jail Based Public
Inebriate FY2000
(035-024-3321-3321) $ 163,133
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
June 21, 1999
99-601
Subject: Jail-based Public Inebriate Intervention and Treatment Service Program
Dear Mayor and Members of City Council
I. Background:
mo
Interdiction orders issued by a circuit court pursuant to Section 4.1-333 of the Code
of Virginia may prohibit those with a history of public intoxication arrests from
purchasing or possessing alcoholic beverages. Violations of an interdiction order is
punishable as a Class One Misdemeanor by up to one year in jail.
Bo
Through cooperative efforts of the Commonwealth Attorney, the Circuit Court, the
Police Department and the Roanoke City Sheriff, a number of individuals have
received these interdiction orders in Roanoke in the past year. Some of these
individuals have violated the court order and have subsequently been sentenced to
jail terms.
Co
State Legislators, under the leadership of local delegate Chip Woodmm,
demonstrated a desire to support innovative programs that will reduce public
intoxication on the local level.
D. The 1998 General Assembly made funding available for these initiatives.
The Roanoke City Sheriff's Office developed an innovative community-based
program that began in January of 1999 that is designed to address some of the root
causes of alcoholism that should, in turn, lead to the reduction of the incidence of
public intoxication in the City.
The program was adopted by the Council of the City of Roanoke at their meeting
on December 7, 1998.
Go
The Roanoke City Sheriff's Office is currently participating in the 2nd year of the
approved three (3) year grant for the Jail-Based Public Inebriate Program.
II
Page 2
Current Situation:
A.
The Roanoke City Sheriff's Office developed a grant proposal to the Department of
Criminal Justice Services (DCJS) to provide for a pilot three year institutional (jail-
based ) treatment service program for individuals that violate interdiction orders and
are sentenced to a term of incarceration in the Roanoke City Jail.
The grant proposal was approved by the Court-Community Corrections Regional
Community Criminal Justice Board and Roanoke City Council and was submitted
to DCJS.
Co
DCJS awarded a three-year grant to the City of Roanoke to conduct the Jail-based
Public Inebriate Intervention and Treatment Service Program. (Attachment A)
Do
The 1998 General Assembly ha~q provided $87,973 for the City of Roanoke fo,
fiscal year 1998/99 and $163,133 for the fiscal year 1999/00. Funding for the fiscal
year 1999/00 provides for program continuation, and the services of a Deputy Sheriff
position, and related operational expenses.
The Pilot Public Inebriate Jail-based Intervention and Treatment Program will
specifically target individuals who violate their interdiction order and are sentenced
to a term of incarceration in the Roanoke City Jail.
Fo
The goals of the Jail-Based Public Inebriate Intervention and Treatment Program art:
to.'
Provide institutional (jail-based) treatment to the public inebriate for a
minimum of three (3) months for each offender;
Focus on the alcohol and/or substance abuse problems of the chronic or
repeat public inebriate;
o
Develop the behavioral, social, vocational, and related skills of the interdicted
inebriate;
Implement an individual transitional treatment and supervision plan for
maintaining the sobriety of the public inebriate upon release;
5. Provide for alcohol and drag testing, both institutional and post-release; and
Evaluate the pilot program during each year of the three year period of
service provision.
IlL
Go
Issues:
B.
C.
D.
Page 3
City Council's approval and adoption of a resolution is necessary to meet the
requirements of the Code of Virginia and to ensure the continuation of funding for
the services provided under the Acts.
Implementation
Funding
Timing
Administrative
IV.
Alternatives:
Ci_ty Council approve the program and authorize the City Manager to sign the
appropriate grant acceptance forms to enable the City of Roanoke receive the
appropriated state funding to continue the pilot project for the public inebriate.
Continuation of the pilot project for the intervention of the public inebriate
would be accomplished.
Funding of $163,133.00 is available for the 2nd year of the three (3) year
project is available from the State and no City funding will be required to
conduct this program.
o
Timing is important. The grant period funding provides adequate monies to
retain implementation from July 1, 1999 through June 30, 2000.
Administration - the Roanoke City Sheriffwill assume responsibili _ty for the
administration of the program.
B. City_ Council not approve the continuation of the program.
Continuation of the pilot project for the intervention of the public inebriate
would not be possible.
Funding for the pilot project for the intervention of the public inebriate in the
amount of $163,133.00 for FY 99/00 would not be received by the City.
o
Timing would not be an issue.
Administration of the program would not occur.
Page 4
Recommendation:
A. That Ci_ty council concur with Alternative "A", by authorizing;
1. The Ci_ty Manager to Sign the Grant Acceptance Award to enable the City of
Roanoke to receive funding in the amount of $163,133.00 in funds for the
second year of the three (3) year Pilot Public Inebriate Program.
2. The Director of Finance to Establish revenue estimate in the Grant Fund by
the amount in $163,133.00 in State general funds.
3. Appropriate $163,133.00 in the Grant Fund to the appropriate accounts listed
in Attachment A.
Respectfully submitted,
George M. McMillan
Sheriff
ATTACHMENT A
JAIL BASED PUBLIC INEBRIATE INTERVENTION AND TREATMENT PROGRAM
1. Regular Salaries (1002) $ 49,430
2. Retirement (1115) 9,179
3. FICA (1120) 3,781
4. Health Insurance (1125) 3,140
5. W/C Medical (1140) 119
6. Professional Services Fees (2010) 93,709
7. Telephone (2020) 320
8. Publications & Subscriptions (2040) 1,000
9. Training & Development (2044) 450
10. Mileage (2046) 605
11. Printing (2075) 500
12. Postage (2160) 100
13. Project Supplies (3005) 800
14. Jail Based Public Inebriate
Intervention & Treatment
Program (3320) $163,133
Roanoke, Virginia
June 21, 1999
99-601
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Jail-Based Inebriate Intervention and Treatment Service Program
I concur with the recommendation from Sheriff George M. McMillan with respect to the subject
referenced above and recommend that City Council accept funding from the Department of Criminal
Justice Services for the Jail-Based Public Inebriate Intervention and Treatment Service Program.
Respectfully submitted,
itcMhianeager
cc:
Acting Assistant City Manager
Acting Budget Administrator
Acting City Attorney
City Clerk
Director of Finance
Director of Public Safety
Director of Finance
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #467
Marsha VV. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
A communication from the Roanoke City School Board requesting the close out of 54
school grants which have been completed, was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 1999.
On motion, duly seconded and adopted, Council concurred in the request.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
fRoanoke
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
June 9, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official action at its meeting of June 8, 1999, the Board
respectfully requests City Council to close out fifty-four school grants that have been
completed. Total outlays for the grants amounted to $11,375,027.59. Revenue for
the grants was provided as follows:
Federal Funds -
State Funds -
Fees/Donations -
Local Match -
$7,172,100.06
$2,005,481.61
$618,042.26
$1,579,403.66
The Board thanks you for your approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
CC.'
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. James D. Ritchie
Mr. William X Parsons
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success --//
CITY OF ROANOKE, VA.
Department of Finance
June 21,1999
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Close out of School Grants
As a result of official action at its meeting of June 8, 1999, the School Board
respectfully requests City Council to close out fifty-four school grants that have been
completed. Total outlays for the grants amounted to $11,375,027.59. Revenue for the
grants was provided as follows:
Federal Funds
State Funds
Fees/Donations
Local Match
$ 7,172,100.06
$ 2,005,481.61
$ 618,042.26
$1,579,403.66
We recommend that you concur with this request of the School Board.
)irector of Finance
JDG/HRH/pac
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 34335-062199 amending and reordaining certain
sections of the 1999-2000 School Fund Appropriations, providing for appropriation of funds
for certain 1999-2000 school year programs. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34335-062199.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
School Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 School Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~3orooriations
Education
Title I Even Start Family Literacy Grant 99-2000 (1-28) ...............
Title I Winter 99-00 (29-60) ....................................
Title IV 99-00 (61-69) .........................................
Governor's School 99-00 (70-112) ...............................
Magnet School 99-00 (113-129) .................................
Innovative Grant - Breckinridge 99-00 (130-139) ....................
Flow Through 99-00 (140-156) ..................................
Child Development Clinic 99-00 (157-161 ) .........................
Child Specialty Service 99-00 (162-166) ..........................
Juvenile Detention Home 99-00 (167-171) ........................
Preschool Incentive Program 99-00 (172-183) ......................
Special Education Interpreter Training 99-00 (184-188) ..............
Adult Basic Education 99-00 (189-202) ...........................
Apprenticeship Program 99-00 (203-208) .........................
Perkins Act Program 99-00 (209) ...............................
Regional Adult Education Specialist 99-00 (210-217) ................
Adult Education in the Jail 99-00 (218-220) ........................
Regional Adult Literacy (TAP) 99-00 (221) .........................
GED Testing 99-00 (222-223) ...................................
Opportunity Knocks 99-00 (224-225) .............................
Workplace Education 99-00 (226-227) ............................
Regional Adult Basic Education 99-00 (228) .......................
Jobs for Virginia Graduates 99-00 (229-234) .......................
Homeless Assistance 99-00 (235-238) ............................
$10,395,869
200,000
2,773,720
162 006
1,131 640
821 089
312 275
1,453 020
65 238
61 167
163,346
136,407
21,870
160,560
129,111
364,658
35,000
23,452
150,098
8,612
5,383
26,913
35,222
42,174
68,436
Alternative Education 99-00 (239-258) ...........................
Drug Free Schools (259-268) ..................................
Adolescent Health Partnership 99-00 (269-276) . .. .................
Grants Management 99-00 (277-283) ...........................
Project YES 99-00 (284-289) ..................................
1,301,992
262,755
146,360
77,069
256,296
Revenue
Education
Title I Even Start Family Literacy Grant 99-00 (290) ................
Title I Winter 99-00 (291) .....................................
Title IV 99-00 (292-293) ......................................
Governor's School 99-00 (294-296) .............................
Magnet School 99-00 (297) ...................................
Innovative Grant - Breckinridge 99-00 (298) ......................
Flow Through 99-00 (299) ....................................
Child Development Clinic 99-00 (300) ...........................
Child Specialty Service 99-00 (301) .............................
Juvenile Detention Home 99-00 (302) ...........................
Preschool Incentive Program 99-00 (303) ........................
Special Education Interpreter Training 99-00 (304) ................
Adult Basic Education 99-00 (305-306) ..........................
Apprenticeship Program 99-00 (307-308) ........................
Perkins Act Program 99-00 (309) ...............................
Regional Adult Education Specialist 99-00 (310) ...................
Adult Education in the Jail 99-00 (311-312) .......................
Regional Adult Literacy (TAP) 99-00 (313) .......................
GED Testing 99-00 (314) .....................................
Opportunity Knocks 99-00 (315) ................................
Workplace Education 99-00 (316) ..............................
Regional Adult Basic Education 99-00 (317) ......................
Jobs for Virginia Graduates 99-00 (318-319) ......................
Homeless Assistance 99-00 (320-321) ..........................
Alternative Education 99-00 (322-323) ...........................
Drug Free Schools (324) .....................................
Adolescent Health Partnership 99-00 (325) ......................
Grants Management 99-00 (326) ..............................
Project YES 99-00 (327) ......................................
$10,395,869
200,000
2,773,720
162,006
1,131,640
821,089
312275
1,453 020
65 238
61167
163 346
136 407
21 870
160 560
129 111
364 658
35 000
23 452
150 098
8 612
5 383
26 913
35 222
42,174
68 436
1,301 992
262 755
146 360
77 069
256 296
1 ) Compensation
of Teachers
2) Compensation
of Supervisors
3) Compensation
of Teacher Aides
(030-060-6170-6000-0121)
(030-060-6170-6000-0124)
(030-060-6170-6000-0141 )
30,011
54,583
9,394
4) Social Security
5) Retirement - VRS
6) Health Insurance
7) Professional
Health Services
8) Other Professional
Services
9) Lease/Rent of
Equipment
10) Conventions/
Education
11 ) Field Trips
12) Inservice Workshops
13) Office Supplies
14) Educational and
Recreational
Supplies
15) Other Operation
Supplies
16) Inservice Supplies
17) Additional Furniture
and Fixtures
18) Compensation
of Teachers
19) Compensation
of Counselors
20) Compensation
of Teacher Aides
21) Compensation
of Clerical
22) Social Security
23) Field Trips
24) Inservice Workshops
25) Food
26) Educational and
Recreational
Supplies
27) Other Operation
Supplies
28) Inservice Supplies
29) Compensation of
Teachers
30) Compensation of
Supervisors
(030-060-6170-6000-0201 )
( 030-060-6170-6000-0202)
(030-060-6170-6000-0204)
(030-060-6170-6000-0311 )
(030-060-6170-6000-0313)
(030-060-6170-6000-0541 )
(030-060-6170-6000-0554)
(030-060-6170-6000-0583)
( 030-060-6170-6000-0587)
(030-060-6170-6000-0601 )
(030-060-6170-6000-0614)
(030-060-6170-6000-0615)
(030-060-6170-6000-0617)
(030-060-6170-6000-0822)
(030-060-6170-6100-.0121 )
(030-060-6170-6100-0123)
(030-060-6170-6100-0141 )
(030-060-6170-6100-0151 )
(030-060-6170-6100-0201 )
(030-060-6170-6100-0583)
(030-060-6170-6100-0587)
(030-060-6170-6100-0602)
(030-060-6170-6100-0614)
(030-060-6170-6100-0615)
(030-060-6170-6100-0617)
(030-060-6171-6000-0121 )
(030-060-6171-6000-0124)
$ 7,190
13,196
7,517
1,000
1,000
2,892
4,500
2,000
10,000
2,369
250
10,425
1,000
2,400
13,680
7,934
1,740
3,150
5,749
1,000
1,000
1,000
2,125
1,895
1,000
1,249,325
50,603
31) Compensation of
Teachers Aides
32) Supplements
33) Social Security
34) Retirement - VRS
35) Health Insurance
36) Educational and
Recreational
Supplies
37) Additional Machinery
and Equipment
38) Compensation
of Directors
39) Compensation of
Teachers
40) Compensation of
Supervisors
41) Compensation of
Other Professionals
42) Compensation of
Teachers Aides
43) Compensation of
Clerical
44) Social Security
45) Retirement - VRS
46) Health Insurance
47) Indirect Costs
48) Maintenance Service
Contracts
49) Mileage
50) Field Trips
51) Testing/Evaluation/
Dissemination
52) Parent Involvement
53) Other Miscellaneous
Payments
54) Inservice Workshops
55) Office Supplies
56) Food
57) Compensation of
Teachers
58) Social Security
59) Field Trips
60) Food
(030-060-6171-6000-0141 )
(030-060-6171-6000-0129)
(030-060-6171-6000-0201 )
(030-060-6171-6000-0202 )
(030-060-6171-6000-0204)
(030-060-6171-6000-0614)
(030-060-6171-6000-0821 )
(030-060-6171-6200-0114)
(030-060-6171-6200-0121 )
(030-060-6171-6200-0124)
(030-060-6171-6200-0138)
(030-060-6171-6200-0141 )
(030-060-6171-6200-0151 )
(030-060-6171-6200-0201 )
( 030-060-6171-6200-0202)
(030-060-6171-6200-0204)
(030-060-6171-6200-0212)
(030-060-6171-6200-0332)
(030-060-6171-6200-0551 )
(030-060-6171-6200-0583)
(030-060-6171-6200-0584)
(030-060-6171-6200-0585)
(030-060-6171-6200-0586)
(030-060-6171-6200-0587)
(030-060-6163-6200-0601 )
(030-060-6171-6200-0602 )
(030-060-6171-6449-0121 )
(030-060-6171-6449-0201 )
(030-060-6171-6449-0583)
(030-060-6171-6449-0602)
276,528
40,670
123,710
221,334
180,157
53,754
15,000
66,443
42,798
26,155
30,498
9,872
20,892
15,044
27,611
16,288
39,036
11,508
2,500
142,730
12,710
5,700
10,000
6,000
2,475
3,475
58,482
4,474
2,523
5,425
61) Compensation of
Counselors
62) Social Security
63) Retirement - VRS
64) Health Insurance
65) Books and
Subscriptions
66) Compensation of
Directors
67) Social Security
68) Retirement - VRS
69) Health Insurance
70) Compensation of
Substitute Teachers
71) Compensation of
Teachers
72) Supplements
73) Social Security
74) Retirement - VRS
75) Health Insurance
76) Mileage
77) Conventions/
Education
78) Field Trips
79) Books and
Subscriptions
80) Educational and
Recreational
Supplies
81 ) Other Operation
Supplies
82) Compensation
of Principals
83) Compensation of
Clerical
84) Social Security
85) Retirement - VRS
86) Health Insurance
87) Mileage
88) Conventions/
Education
89) Office Supplies
90) Other Operation
Supplies
91 ) Supplements
(030-060-6250-6231-0123)
(030-060-6250-6231-0201 )
(030-060-6250-6231-0202)
(030-060-6250-6231-0204)
(030-060-6250-6318-0613)
(030-060-6250-6665-0114)
(030-060-6250-6665-0201)
(030-060-6250-6665-0202)
(030-060-6250-6665-0204)
(030-060-6318-6146-0021)
(030-060-631
(030-060-631
(030-060-631
(030-060-631
(030-060-631
(030-060-631
8-6146-0121 )
8-6146-0129)
8-6146-0201 )
8-6146-0202)
8-6146-02O4)
8-6146-0551 )
(030-060-6318-6146-0554)
(030-060-6318-6146-0583)
(030-060-6318-6146-0613)
(030-060-6318-6146-0614)
(030-060-6318-6146-0615)
(030-060-6318-6319-0126)
(030-060-631
(030-060-631
(030-060-631
(030-060-631
(030-060-631
8-6319-0151)
8-6319-0201)
8-6319-02O2)
8-6319-02O4)
8-6319-0551 )
.(030-060-6318-6319-0554)
(030-060-6318-6319-0601 )
(030-060-6318-6319-0615)
(030-060-6318-6346-0129)
91,316
6,986
12,821
5,011
4,193
33,222
2,542
4,664
1,251
2,200
550,253
3,720
42,547
77,256
32,572
390
1,401
1,000
4,970
2,740
1,000
73,370
27,382
7,708
14,146
5,011
535
870
4,100
2,440
2,936
92)
93)
94)
95)
96)
97)
98)
99)
lOO)
101)
102)
103)
104)
lO5)
lO6)
107)
lO8)
109)
110)
111)
112)
113)
114)
115)
116)
117)
118)
Compensation of
Clerical
Social Security
Maintenance and
Service Contracts
Printing and
Binding Services
Purchased Services
Books and
Subscriptions
Educational and
Recreational
Supplies
Additional Machinery
and Equipment
Compensation
of Custodians
Social Security
Retirement - Other
Health Insurance
Electrical Service
Heating Services
Telecommunications
Repair and
Maintenance
Supplies
Additional Furniture
and Fixtures
Contingency
Replacement - Other
Capital Outlays
Redemption of
Principal
Interest
Compensation of
Supervisors
Compensation of
Teachers Aides
Social Security
Retirement - VRS
Health Insurance
Other Professional
Services
(030-060-6318-6346-0151)
(030-060-6318-6346-0201 )
( 030-060-6318-6346-0332)
(030-060-6318-6346-0351 )
(030-060-6318-6346-0381)
(030-060-6318-6346-0613)
(030-060-6318-6346-0614)
(030-060-6318-6346-0821)
(030-060-6318-6681-0192)
(030-060-6318-6681-0201 )
(030-060-6318-6681-0203)
(030-060-6318-6681-0204)
(030-060-6318-6681-0511 )
(030-060-6318-6681-0512)
(030-060-6318-6681-0523)
(030-060-6318-6681-0608)
( 030-060-6318-6681-0822)
(030-060-6318-6896-0589)
(030-060-6318-6896-0809)
(030-060-6318-6998-0901)
( 030-060-6318-6998-0902)
(030-060-6319-6000-0124)
(030-060-631
(030-060-631
(030-060-631
(030-060-631
9-6000-0141 )
9-6000-0201 )
9-6000-O202)
9-6000-0204)
(030-060-6319-6000-0313)
4,484
343
7,182
12,000
8,300
225
25,485
11,340
17,921
1,434
1,613
2,506
16,0 O0
500
6,500
6,000
1,800
4,100
16,000
38,500
90,860
75,000
45,000
14,133
14,805
20,800
32,022
119) Educational and
Recreational
Supplies
120) Additional Machinery
and Equipment
121 ) Compensation of
Other Professionals
122) Compensation of
Clerical
123) Social Security
124) Retirement - VRS
125) Health Insurance
126) Indirect Costs
127) Other Professional
Services
128) Advertising
129) Conventions/
Education
130) Compensation of
Teachers
131 ) Compensation
of Supervisors
132) Supplements
133) Social Security
134) Retirement - VRS
135) Health Insurance
136) Indirect Costs
137) Other Professional
Services
138) Conventions/
Education
139) Educational and
Recreational
Supplies
140) Compensation
of Teachers
141 ) Compensation of
Supervisors
142) Compensation of
Psychologists
143) Compensation of
Teachers Aides
144) Social Security
145) Retirement - VRS
146) Health Insurance
(030-060-6319-6000-0614)
(030-060-6319-6000-0821 )
(030-060-6319-6307-0138)
(030-060-6319-6307-0151 )
(030-060-6319-6307-0201)
(030-060-6319-6307-0202)
(030-060-6319-6307-0204)
(030-060-6319-6307-0212)
(030-060-6319-6307-0313)
(030-060-6319-6307-0361 )
(030-060-6319-6307-0554)
(030-060-6320-6100-0121 )
(030-060-6320-6100-0124)
(030-060-6320-6100-0129)
(030-060-6320-6100-0201 )
(030-060-6320-6100-0202)
(030-060-6320-6100-0204)
(030-060-6320-6100-0212)
(030-060-6320-6100-0313)
(030-060-6320-6100-0554)
(030-060-6320-6100-0614)
(030-060-6553-6453-0121)
(030-060-6553-6453-0124)
(030-060-6553-6453-0132)
(030-060-6553-6453-0141 )
(030-060-6553-6453-0201 )
(030-060-6553-6453-0202)
(030-060-6553-6453-0204)
389,664
60,336
45,000
20,000
4,973
8,769
5,468
11,639
23,000
41,000
9,480
20,250
100,000
64,000
8,300
12,622
13,500
3,703
5,000
24,900
60,000
469,985
156,566
20,800
89,576
56,375
103,465
60,890
147) Compensation of
Bus Aides
148) Social Security
149) Health Insurance
150) Professional Health
Services
151) Repair and
Maintenance
Payments
152) Conventions/
Education
153) Other Miscellaneous
Payments
154) Inservice Workshop
155) Educational and
Recreational
Supplies
156) Additional Machinery
and Equipment
157) Compensation
of Other
Professionals
158) Social Security
159) Retirement - VRS
160) Health Insurance
161 ) Indirect Costs
162) Compensation
of Other
Professionals
163) Social Security
164) Retirement - VRS
165) Health Insurance
166) Indirect Costs
167) Compensation
of Other
Professionals
168) Social Security
169) Retirement - VRS
170) Health Insurance
171 ) Indirect Costs
172) Supplements
173) Compensation of
Teachers Aides
174) Social Security
175) Retirement - VRS
(030-060-6553-6553-0142)
(030-060-6553-6553-0201 )
(030-060-6553-6553-0204)
(030-060-6553-6553-0311 )
(030-060-6553-6553-0331)
(030-060-6553-6553-0554)
(030-060-6553-6553-0586)
(030-060-6553-6553-0587)
(030-060-6553-6553-0614)
(030-060-6553-6553-0821 )
(030-060-6554-6554-0138)
(030-060-6554-6554-0201)
(030-060-6554-6554-0202)
(030-060-6554-6554-0204)
(030-060-6554-6554-0212)
(030-060-6555-6554-0138)
(030-060-6555-6554-0201)
(030-060-6555-6554-0202)
(030-060-6555-6554-0204)
(030-060-6555-6554-0212)
(030-060-6556-6554-0138)
(030-060-6556-6554-0201)
(030-060-6556-6554-0202)
(030-060-6556-6554-0204)
(030-060-6556-6554-0212)
(030-060-6557-6553-0129)
(030-060-6557-6553-0141)
(030-060-6557-6553-0201)
(030-060-6557-6553-0202)
46,028
3,521
17,540
320,000
18,000
10,000
4,000
1,000
61,500
13,774
49,516
3,788
6,952
2,506
2,476
46,303
3,542
6,501
2,506
2,315
123,000
9,410
17,269
7,517
6,150
25,000
27,000
3,978
3,791
176) Health Insurance
177) Professional
Health Services
178) Tuition - In State
179) Field Trips
180) Parent Involvement
181) Other Miscellaneous
Payments
182) Educational and
Recreational
Supplies
183) Additional Machinery
and Equipment
184) Supplements
185) Social Security
186) Professional Health
Services
187) Tuition - Private
Schools
188) Educational and
Recreational
Supplies
189) Compensation
of Teachers
190) Compensation
of Counselors
191 ) Compensation of
Teachers Aides
192) Compensation of
Clerical
193) Social Security
194) Retirement - VRS
195) Health Insurance
196) Mileage
197) Educational and
Recreational
Supplies
198) Additional Machinery
and Equipment
199) Compensation
of Clerical
200) Social Security
201) Retirement - VRS
202) Health Insurance
(030-060-6557-6553-0204)
(030-060-6557-6553-0311 )
(030-060-6557-6553-0382)
(030-060-6557-6553-0583)
(030-060-6557-6553-0585)
(030-060-6557-6553-0586)
(030-060-6557-6553-0614)
(030-060-6557-6553-0821 )
(030-060-6558-6174-0129)
(030-060-6558-6174-0201)
(030-O60-6558-6174-0311 )
(030-060-6558-6174-0312)
(030-060-6558-6174-0614)
(030-060-6715-6450-0121 )
(030-060-6715-6450-0123)
(030-060-6715-6450-0141 )
(030-060-6715-6450-0151)
(030-060-6715-6450-0201)
(030-060-6715-6450-0202)
(030-060-6715-6450-0204)
(030-060-6715-6450-0551 )
(030-060-6715-6450-0614)
(030-060-6715-6450-0821)
(030-060-6715-6550-0151 )
(030-060-6715-6550-0201 )
( 030-060-6715-6550-0202)
(030-060-6715-6550-0204)
6,231
12,500
18,720
1,800
1,000
2,625
26,192
7,570
360
28
4,150
17,000
332
100,616
3,300
7,460
2,470
8,520
8,154
2,506
2,500
3,021
2,500
14,536
1,112
2,111
1,754
203) Compensation
of Teachers
204) Social Security
205) Retirement - VRS
206) Health Insurance
207) Other Professional
Services
208) Mileage
209) Additional Machinery
and Equipment
210) Compensation
of Supervisors
211) Compensation
of Clerical
212) Social Security
213) Retirement - VRS
214) Health Insurance
215) Telecommunications
216) Mileage
217) Educational and
Recreational
Supplies
218) Compensation
of Teachers
219) Social Security
220) Educational and
Recreational
Supplies
221) Other Professional
Services
222) Compensation
of Teachers
223) Social Security
224) Supplements
225) Social Security
226) Compensation
of Teachers
227) Social Security
228) Other Professional
Services
229) Compensation
' of Teachers
230) Social Security
231) Retirement - VRS
232) Health Insurance
(030-060-6716-6138-0121 )
(030-060-6716-6138-0201 )
(030-060-6716-6138-0202)
(030-060-6716-6138-0204)
(030-060-6716-6138-0313)
(030-060-6716-6138-0551 )
(030-060-6717-6138-0821 )
(030-060-6718-6351-0124)
(030-060-6718-6351-0151 )
(030-060-6718-6351-0201 )
(030-060-6718-6351-0202)
(030-060-6718-6351-0204)
(030-060-6718-6351-0523)
(030-060-6718-6351-0551 )
(030-060-6718-6351-0614)
(030-060-6719-6550-0121 )
(030-060-6719-6550-0201 )
(030-060-6719-6550-0614)
(030-060-6720-6550-0313)
(030-060-6721-6550-0121 )
(030-060-6721-6550-0201 )
(030-060-6722-6334-0129)
(030-060-6722-6334-0201)
(030-060-6723-6451-0121 )
(030-060-6723-6451-0201 )
(030-060-6724-6451-0313)
(030-060-6725-6351-0121 )
(030-060-6725-6351-0201 )
(030-060-6725-6351-0202)
(030-O60-6725-6351-0204)
51,785
8,409
7,271
2,506
58,140
1,000
364,658
18,050
6,23O
1,857
9O5
752
2,000
3,200
2,006
20,520
1,570
1,362
150,098
8,000
612
5,000
383
25,000
1,913
35,222
30,600
2,341
4,296
2,506
233) Mileage
234) Educational and
Recreational
Supplies
235) Compensation
of Teachers
236) Social Security
237) Retirement - VRS
238) Health Insurance
239) Compensation
of Teachers
240) Compensation
of Supervisors
241 ) Compensation
of Teachers Aides
242) Compensation
of Clerical
243) Social Security
244) Retirement - VRS
245) Health Insurance
246) Other Professional
Services
247) Purchased Services
248) Lease/Rent of
Equipment
249) Lease/Rent of
Building
250) Mileage
251) Field Trips
252) Parent Involvement
253) Other Miscellaneous
Payments
254) Inservice Workshop
255) Vehicle/Equipment
Supplies
256) Educational and
Recreational
Supplies
257) Electrical Services
258) Telecommunication
259) Compensation of
Counselors
260) Supplements
261 ) Social Security
262) Retirement - VRS
(030-060-6725-6351-0551 )
(030-060-6725-6351-0614)
(030-060-6800-6100-0121 )
(030-060-6800-6100-0201)
(035-060-6800-6100-0202)
( 030-060-6800-6100-0204)
(030-060-6801-6100-0121 )
(030-060-6801-6100-0124)
(030-060-6801-6100-0141 )
(030-060-6801-6100-0151 )
(030-060-6801-6100-0201 )
( 030-060-6801-6100-0202)
(030-060-6801-6100-0204)
(030-060-6801-6100-0311 )
(030-060-6801-6100-0381 )
(030-060-6801-6100-0541 )
(030-060-6801-6100-0542)
(030-060-6801-6100-0551 )
(030-060-6801-6100-0583)
(030-060-6801-6100-0585)
(030-060-6801-6100-0586)
(030-060-6801-6100-0587)
(030-060-6801-6100-0610)
(030-060-6801-6100-0614)
(030-060-6801-6681-0511 )
(030-060-6801-6681-0523)
(030-060-6996-6306-0123)
(030-060-6996-6306-0129)
(030-060-6996-6306-0201)
(030-060-6996-6306-0202)
931
1,500
54,178
4,145
7,607
2,506
642,144
58,791
101,379
37,093
66,892
122,767
67,910
35,000
1,785
8,400
110,431
1,500
10,000
5,000
770
3,000
6,600
3,000
18,000
1,530
59,945
20,000
6,579
9,266
263) Health Insurance
264) Other Professional
Services
265) Mileage
266) Field Trips
267) Inservice Workshop
268) Educational and
Recreational
Supplies
269) Compensation
of Counselors
270) Compensation
of Nurse
271 ) Compensation
of Clerical
272) Social Security
273) Retirement - VRS
274) Health Insurance
275) Mileage
276) Medical Supplies
277) Compensation
of Directors
278) Social Security
279) Retirement - VRS
280) Health Insurance
281) Conventions/
Education
282) Office Supplies
283) Books and
Subscriptions
284) Compensation
of Counselors
285) Social Security
286) Retirement - VRS
287) Health Insurance
288) Mileage
289) Educational and
Recreational
Supplies
290) Federal Grant
Receipts
291) Federal Grant
Receipts
292) Local Match
(030-060-6996-6306-0204)
(030-060-6996-6306-0313)
(030-060-6996-6306-0551 )
(030-060-6996-6306-0583)
(030-060-6996-6306-0587)
(030-060-6996-6306-0614)
(030-060-6997-6672-0123)
(030-060-6997-6672-0131 )
(030-060-6997-6672-0151 )
(030..060-6997-6672-0201)
(030-060-6997-6672-0202)
(030-060-6997-6672-0204)
(030-060-6997-6672-0551 )
(030-060-6997-6672-0605)
(030-060-6998-6307-0114)
(030-060-6998-6307-0201)
(030-060-6998-6307-0202)
(030-060-6998-6307-0204)
(030-060-6998-6307-0554)
(030-060-6998-6307-0601)
(030-060-6998-6307-0613)
(030-060-6999-6315-0123)
(030-060-6999-6315-0201 )
( 030-060-6999-6315-0202)
(030-060-6999-6315-0204)
(030-060-6999-6315-0551)
(030-060-6999-6315-0614)
(030-060-6170-1102)
(030-060-6171-1102)
(030-060-6250-1101 )
5,010
70,000
16,000
13,500
16,500
45,955
50,890
45,049
14,452
8,445
15,500
10,024
1,000
1,000
58,191
4,452
8,170
2,506
2,000
750
1,000
195,793
14,978
27,489
15,036
2,000
1,000
200,000
2,773,720
50,789
293) Federal Grant
Receipts
294) State Grant Receipts
295) Local Match
296) Fees
297) Federal Grant
Receipts
298) Federal Grant
Receipts
299) Federal Grant
Receipts
300) State Grant Receipts
301) State Grant Receipts
302) State Grant Receipts
303) Federal Grant
Receipts
304) Federal Grant
Receipts
305) Local Match
306) Federal Grant
Receipts
307) State Grant Receipts
308) Fees
309) Federal Grant
Receipts
310) State Grant Receipts
311 ) Federal Grant
Receipts
312) Fees
313) Federal Grant
Receipts
314) Fees
315) Fees
316) Fees
317) Federal Grant
Receipts
318) Local Match
319) Federal Grant
Receipts
320) Local Match
321) Federal Grant
Receipts
322) Local Match
323) State Grant Receipts
(030-060-6250-1102)
(030-060-6318-1100)
(030-060-6318-1101 )
(030-060-6318-1103)
(030-060-6319-1102)
(030-060-6320-1102)
(030-060-6553-1102)
(030-060-6554-1100)
(030-060-6555-1100)
(030-060-6556-1100)
(030-060-6557-1102)
(030-060-6558-1102)
(030-060-6715-1101 )
(030-060-6715-1102)
(030-060-6716-1100)
(030-060-6716-1103)
(030-060-6717-1102)
(030-060-6718-1100)
(030-060-6719-1102)
(030-060-6719-1103)
(030-060-6720-1102)
(030-060-6721-1103)
(030-060-6722-1103)
(030-060-6723-1103)
(030-060-6724-1102)
(030-060-6714-1101 )
(030-060-6714-1102)
(030-060-6800-1101 )
(030-060-6800-1102)
(030-060-6801-1101 )
(030-060-6801-1100)
111,217
401,270
357,110
373,260
821,089
312,275
,453,O2O
65,238
61,167
163,346
136,407
21,870
22,700
137,860
47,000
82,111
364,658
35,000
21,107
2,345
150,098
8,612
5,383
26,913
35,222
22,174
20,000
31,436
37,000
1,230,878
71,114
324) Federal Grant
Receipts
325) Fees
326) Federal Grant
Receipts (030-060-6998-1102)
327) State Grant Receipts (030-060-6999-1100)
(030-060-6996-1102)
(030-060-6997-1103)
$ 262,755
146,360
77,069
256,296
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. VV.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 34334-062199 amending and reordaining certain
sections of the 1998-99 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds for certain current school programs. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34334-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education
Summer Youth Employment 1999 (1-6) ........................
Revenue
Education
Summer Youth Employment 1999 (7) .........................
$ 117,396,984
82,000
$ 115,091,832
82,000
School Capital Projects Fund
A~3Drooriations
Education
Governor's School Renovation (8) ............................
Addison Middle School Renovation (9) ........................
Capital Improvement Reserve $
Public Improvement Bonds 1997 Series (10) ...................
Revenue
$ 32,753,853
3,250,000
10,789,429
(951,021)
-0-
Due from Literary Loan - Governor's School (11 ) .................$ 3,250,000
1) Compensation of
Teachers
2) Compensation of
Teacher Aides
3) Social Security
4) Mileage
5) Education and
Recreational
Supplies
6) Supplements
7) Federal Grant
Receipts
8) Appropriated from
Literary Loan
9) Appropriated from
Bond Funds
10) Schools
11 ) Due from Literary
Loan - Governor's
School
(030-060-6454-6449-0121 )
(030-060-6454-6449-0141 )
(030-060-6454-6449-0201)
(030-060-6454-6449-0551 )
(030-060-6454-6449-0614)
(030-060-6454-6549-0129)
(030-060-6454-1102)
(031-060-6051-6896-9006)
(031-060-6090-6896-9001)
(031-060-9706-9182)
$ 19,800
3,510
1,783
7,832
1,025
48,050
82,000
3,250,000
169,533
(169,533)
(001-1333) 3,250,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE, VA.
Department of Finance
TO:
FROM:
SUBJECT:
June 21, 1999
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Appropriation of School and School
Capital Projects Funds
We have reviewed the attached request to approrpriate funding for the School
Board. This report will appropriate the following:
$169,533.00 from 1997 Capital Bond Funds for the Addison Aerospace Middle
School renovation project. The supplemental appropriation reflects change orders
for rock excavation and backfill, demolition, and stage floor replacement.
$3,250,000.00 from the State Literary Fund to provide funds for the renovation of
the Roanoke Valley Governor's School for Math and Science.
$82,000 for the Summer Youth Employment Program to provide training and
hands-on experience for disadvantaged or handicapped youth from the inner city
with the goal of enhancing employment potential, developing employment
competencies, and earning academic credit toward the high school diploma. This
continuing program will be one hundred percent reimbursed by federal funds.
The following appropriation requests are for 1999-2000 school year programs:
$200,000.00 for the Title I Even Start Family Literacy Grant to provide staff and
funding for parental and preschool workshops for family literacy efforts at the
preschool and adult education levels. This continuing program will be one hundred
percent reimbursed by federal funds.
$2,773,720.00 for the Title I Winter Program to provide remedial reading,
language arts and mathematics instruction for students in targeted schools. This
continuing program will be one hundred percent reimbursed by federal funds.
Honorable Mayor and Members of City Council
June 21, 1999
Page 2
$162,006.00 for the Title VI Program to provide funds for the implementation of
innovative instructional programs in the school district and to provide visiting
teacher services. This continuing program will be reimbursed by federal funds in
the amount of $111,217.00 and a local match of $50,789.00.
$1,131,640.00 for the Governor's School Program to provide instruction in
science and math to high school students. This continuing program will be
supported by state funds, tuition collected from participating school districts, and
local match.
$821,089.00 for the Magnet School Program to provide for the operation of the
Round Hill Montessori School. This continuing program will be one hundred
percent reimbursed by federal funds.
$312,275.00 for the federal innovative program to implement the International
Baccalaureate Middle Years Program and International Baccalaureate (lB)
Preparatory Program at Breckinridge Middle School. The purpose of the grant is to
facilitate whole school reform through adoption of the lB Middle Years Program.
This new program will be one hundred percent reimbursed by federal funds.
$1,453,020.00 for the Flow Through Program to provide aid for the education and
guidance of handicapped students. This continuing program will be one hundred
percent reimbursed by federal funds.
$65,238.00 for the Child Development Clinic Program to provide funds for the
salary and expenses of the educational coordinator at the clinic. This continuing
program will be one hundred percent reimbursed by state funds.
$61,167.00 for the Child Specialty Services Program to provide funds for the
salary and expenses of the educational coordinator. This continuing program will
be one hundred percent reimbursed by state funds.
$163,346.00 for the Juvenile Detention Home Program to provide funds for the
salary and expenses of the three educational coordinators. This continuing
program will be one hundred percent reimbursed by state funds.
$136,407.00 for the Preschool Incentive Program to provide orientation and
evaluation for handicapped students who will be entering the public school system
for the first time during the fall. Instructional equipment purchases will include
Honorable Mayor and Members of City Council
June 21, 1999
Page 3
classroom equipment and outdoor play structures. This continuing program will be
one hundred percent reimbursed by federal funds.
$21,870.00 for the Special Education Interpreter Training Program to provide
funds for the development of training curriculum for the hearing impaired program.
This continuing program will be one hundred percent reimbursed by federal funds.
$160,560.00 for the Adult Basic Education Program to provide funds for the
education of adults who have not completed high school. This continuing program
will be reimbursed by federal funds in the amount of $137,860.00 and a local
match of $22,700.00.
$129,111.00 for the Apprenticeship Program to provide on-the-job and classroom
vocational instruction for students in the apprenticeship program. This continuing
program will be funded by state funds and fees paid by participants.
$364,658.00 for the Perkins Act Program to provide funds for vocational
equipment. This continuing program will be one hundred percent reimbursed by
federal funds.
$35,000.00 for the Regional Education Specialist Program to provide ancillary and
support services for the Adult Literacy and Basic Education Program in the
planning district which includes the Cities of Roanoke, Salem, Covington, and
Clifton Forge and the Counties of Roanoke, Craig, Botetourt, and Allegheny. This
continuing program will be one hundred percent reimbursed by state funds.
$23,452.00 for the Adult Education in the Jail Program to provide funds to be
used for instruction to inmates in the Roanoke City Jail to aid in their acquisition of
the GED certificate. This continuing program will be reimbursed by federal funds
in the amount of $21,107 and jail funds in the amount of $2,345.
$150,098.00 for the Regional Adult Literacy (TAP) Program to provide funds for
the administration of adult literacy programs in Allegheny County, Roanoke
County, and the Cities of Covington, Clifton Forge, and Salem. This continuing
program will be subcontracted through Total Action Against Poverty (TAP), and
federal funds will pass through the Roanoke City Schools.
$8,612.00 for the GED Testing Program to provide instructors for GED preparation
classes and for the administration of the GED examinations. This continuing
program will be funded with student fees.
$5,383.00 for the Opportunity Knocks (GED) Program to provide instruction for
the General Educational Development (GED) Examination for young adults. The
Honorable Mayor and Members of City Council
June 21, 1999
Page 4
program operates under an Agreement of Understanding with the Fifth District
Employment and Training Consortium (FDETC) to address GED preparation needs
of FDETC participant youths. This continuing program will be funded with fees
charged to participants.
$26,913.00 for the Workplace Education Program to provide instructional
programs developed with area business establishments for employees at the work
sites. Programs include the development of knowledge and skills in areas
including preparation for the GED examination, reading comprehension, telephone
usage, other work skills and English as a Second Language. This continuing
program will be funded through the assessment of fees.
$35,222.00 for the Regional Adult Basic Education Program to provide funds for
the administration of adult literacy programs in Botetourt County and Craig
County. Roanoke City serves as the regional coordinating agency for Adult Basic
Education. Funds will pass through the school district to the jurisdictions indicated
above for adult literacy programs. This new program will be one hundred percent
reimbursed by federal funds.
$41,174.00 for the Jobs for Virginia Graduates Program to follow the curriculum
of the Jobs for America's Graduates Program. The program will serve at least 25
economically disadvantaged students, provide classroom training and work
experience to assist the students to prepare for high school graduation or to sit for
the General Education Development (GED) examination. Assistance will be
provided to the students to find employment in a job which will allow for transition
from school to work. This continuing program will be reimbursed by federal funds
in the amount of $20,000.00 and a local match of $22,174.00.
$68,436.00 for the Homeless Assistance Program to provide instructional services
to homeless students. This continuing program will be reimbursed by federal
funds in the amount of $37,000.00 and a local match of $31,436.00.
$1,301,992.00 for the Alternative Education Program to provide alternative
curriculum and training for high risk students at the Taylor Learning Academy,
with a focus on improving the total self-concept of the student. This continuing
program will be reimbursed by state funds in the amount of $71,114.00 and a
local match of $1,230,878.00.
$262,755.00 for the Drug Free Schools Program to provide funding for two
student assistance counselors at the secondary level to work with substance
abuse issue. This continuing program will be one hundred percent reimbursed by
federal funds.
Honorable Mayor and Members of City Council
June 21, 1999
Page 5
$146,360.00 for the Roanoke Adolescent Health Partnership to provide for
medical services to the Roanoke City Schools in conjunction with the City of
Roanoke Health Department and Carillon Health Systems. This continuing program
will be reimbursed by donations from Carilion Health Services.
$77,069.00 for the Grants Management Program to provide
personnel and operation expenses of the Director of Grants.
program will be one hundred percent reimbursed by federal funds.
funding for the
This continuing
$256,296.00 for the Project YES (Youth Experiencing Success) Program to
identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade
students who are potential dropouts. This continuing program will be one hundred
percent reimbursed by state funds.
We recommend that you concur with this request of the School Board.
irector of Finance
JDG/HRH/pac
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
[/..Roanoke
City School Board
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cind¥~t. Lee, Clerk of the Board
P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951~~ ~
June 9, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its June 8 meeting approved appropriation requests for
school needs. City Council is respectfully requested to appropriate funds for the
following current programs:
$169,533.00 from 1997 Capital Bond Funds for the Addison Aerospace Middle
School renovation project. The supplemental appropriation reflects change orders
for rock excavation and backfill, demolition, and stage floor replacement.
$3,280,000.00 from the State Literary Fund to provide funds for the renovation
of the Roanoke Valley Governor's School for Math and Science.
$82,000 for the Summer Youth Employment Program to provide training and
hands-on experience for disadvantaged or handicapped youth from the inner city
with the goal of enhancing employment potential, developing employment
competencies, and earning academic credit toward the high school diploma. This
continuing program will be one hundred percent reimbursed by federal funds.
The following appropriation requests are for 1999-2000 school year programs:
$200,000.00 for the Title I Even Start Family Literacy Grant to provide staff and
funding for parental and preschool workshops for family literacy efforts at the
preschool and adult education levels. This continuing program will be one hundred
percent reimbursed by federal funds.
$2,773,720.00 for the Title I Winter Program to provide remedial reading,
language arts and mathematics instruction for students in targeted schools. This
continuing program will be one hundred percent reimbursed by federal funds.
$162,006.00 for the Title VI Program to provide funds for the implementation
of innovative instructional programs in the school district and to provide visiting
teacher services. This continuing program will be reimbursed by federal funds in
the amount of $111,217.00 and a local match of $50,789.00.
Preparing Students for Success
Members of Council
Page 2
June 9, 1999
$1,131,640.00 for the Governor's School Program to provide instruction in
science and math to high school students. This continuing program will be
supported by state funds, tuition collected from participating school districts, and
local match.
$821,089.00 for the Magnet School Program to provide for the operation of the
Round Hi]] Montessori School. This continuing program will be one hundred percent
reimbursed by federal funds.
$312,275.00 for the federal innovative program to implement the International
Baccalaureate Middle Years Program and International Baccalaureate (IB)
Preparatory Program at Breckiuridge Middle School. The purpose of the grant is to
facilitate whole school reform through adoption of the IB Middle Years Program.
This new program will be one hundred percent reimbursed by federal funds.
$1,483,020.00 for the Flow Through Program to provide aid for the education
and guidance of handicapped students. This continuing program will be one
hundred percent reimbursed by federal funds.
$65,238.00 for the Child Development Clinic Program to provide funds for the
salary and expenses of the educational coordinator at the clinic. This continuing
program will be one hundred percent reimbursed by state funds.
$61,167.00 for the Child Specialty Services Program to provide funds for the
salary and expenses of the educational coordinator. This continuing program will
be one hundred percent reimbursed by state funds.
$163,346.00 for the Juvenile Detention Home Program to provide funds for the
salary and expenses of the three educational coordinators. This continuing program
will be one hundred percent reimbursed by state funds.
$136,407.00 for the Preschool Incentive Program to provide orientation and
evaluation for handicapped students who will be entering the public school system
for the first time during the fall. Instructional equipment purchases will include
classroom equipment and outdoor play structures. This continuing program will be
one hundred percent reimbursed by federal funds.
$21,870.00 for the Special Education Interpreter Training Program to provide
funds for the development of training curriculum for the hearing impaired program.
This continuing program will be one hundred percent reimbursed by federal funds.
Members of Council
Page 3
June 9, 1999
$160,560.00 for the Adult Basic Education Program to provide funds for the
education of adults who have not completed high school. This continuing program
will be reimbursed by federal funds in the amount of $137,860.00 and a local match
of $22,700.00.
$129,111.00 for the Apprenticeship Program to provide on-the-job and
classroom vocational instruction for students in the apprenticeship program. This
continuing program will be funded by state funds and fees paid by participants.
$364,658.00 for the Perkins Act Program to provide funds for vocational
equipment. This continuing program will be one hundred percent reimbursed by
federal funds.
$35,000.00 for the Regional Education Specialist Program to provide ancillary
and support services for the Adult Literacy and Basic Education Program in the
planning district which includes the Cities of Roanoke, Salem, Covington, and
Clifton Forge and the Counties of Roanoke, Craig, Botetourt, and Allegheny. This
continuing program will be one hundred percent reimbursed by state funds.
$23,452.00 for the Adult Education in the Jail Program to provide funds to be
used for instruction to inmates in the Roanoke City Jail to aid in their acquisition of
the GED certificate. This continuing program will be reimbursed by federal funds in
the amount of $21,107 and jail funds in the amount of $2,348.
$150,098.00 for the Regional Adult Literacy (TAP) Program to provide funds
for the administration of adult literacy programs in Allegheny County, Roanoke
County, and the Cities of Covington, Clifton Forge, and Salem. This continuing
program will be subcontracted through Total Action Against Poverty (TAP), and
federal funds will pass through the Roanoke City Schools.
$8,612.00 for the GED Testing Program to provide instructors for GED
preparation classes and for the administration of the GED examinations. This
continuing program will be funded with student fees.
$5,383.00 for the Opportunity Knocks (GED) Program to provide instruction
for the General Educational Development (GED) Examination for young adults. The
program operates under an Agreement of Understanding with the Fifth District
Employment and Training Consortium (FDETC) to address GED preparation needs
of FDETC participant youths. This continuing program will be funded with fees
charged to participants.
Members of Council
Page 4
June 9, 1999
$26,913.00 for the Workplace Education Program to provide instructional
programs developed with area business establishments for employees at the work
sites. Programs include the development of knowledge and skills in areas including
preparation for the GED examination, reading comprehension, telephone usage,
other work slri]]s and English as a Second Language. This continuing program will
be funded through the assessment of fees.
$35,222.00 for the Regional Adult Basic Education Program to provide funds
for the administration of adult literacy programs in Botetourt County and Craig
County. Roanoke City serves as the regional coordinating agency for Adult Basic
Education. Funds will pass through the school district to the jurisdictions indicated
above for adult literacy programs. This new program will be one hundred percent
reimbursed by federal funds.
$41,174.00 for the Jobs for Virginia Graduates Program to follow the
curriculum of the Jobs for America's Graduates Program. The program will serve at
least 25 economically disadvantaged students, provide classroom training and work
experience to assist the students to prepare for high school graduation or to sit for
the General Education Development (GED) examination. Assistance will be
provided to the students to find employment in a job which will allow for transition
from school to work. This continuing program will be reimbursed by federal funds
in the amount of $20,000.00 and a local match of $22,174.00.
$68,436.00 for the Homeless Assistance Program to provide instructional
services to homeless students. This continuing program will be reimbursed by
federal funds in the amount of $37,000.00 and a local match of $31,436.00.
$1,301,992.00 for the Alternative Education Program to provide alternative
curriculum and training for high risk students at the Taylor Learning Academy, with
a focus on improving the total self-concept of the student. This continuing program
will be reimbursed by state funds in the amount of $71,114.00 and a local match of
$1,230,878.00.
$262,755.00 for the Drug Free Schools Program to provide funding for two
student assistance counselors at the secondary level to work with substance abuse
issue. This continuing program will be one hundred percent reimbursed by federal
funds.
$146,360.00 for the Roanoke Adolescent Health Partnership to provide for
medical services to the Roanoke City Schools in conjunction with the City of
Roanoke Health Department and Carilion Health Systems. This continuing program
will be reimbursed by donations from Carilion Health Services.
Members of Council
Page 5
June 9, 1999
$77,069.00 for the Grants Management Program to provide funding for the
personnel and operation expenses of the Director of Grants. This continuing
program will be one hundred percent reimbursed by federal funds.
$256,296.00 for the Project YES (Youth Experiencing Success) Program to
identify, assess, evaluate and provide assistance for at-risk sixth and ninth grade
students who are potential dropouts. This continuing program will be one hundred
percent reimbursed by state funds.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. James D. Ritchie
Mr. William X Parsons
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34341-062199 authorizing the School Board for the
City of Roanoke to expend funds, in the amount of $1,900,000.00, for adding to and
improving the present school building at Preston Park Primary. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THECOUNC~ OF THECITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34341-062199'
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Preston Park Primary School and declaring
the City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $1,900,000.00 for the cost of adding to and improving the present
school building at Preston Park Primary School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project
with proceeds of an obligation or obligations to be incurred by the School Board and/or the City. The
maximum principal amount of debt expected to be issued for the Project is $1,900,000.00.
3. This is a declaration of official intent under Treasury Regulation § 1.150-2.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File ~N.67
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. VV.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34340-062199 authorizing the School Board for the
City of Roanoke to make application for a loan, in the amount of $1,900,000.00, from the
State Literary Fund for modernizing Preston Park Primary School. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34340-062199.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Preston Park Primary School.
WHEREAS, the School Board for the City of Roanoke, on the 21st day of June, 1999,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary Fund $1,900,000.00, for adding to and improving the
present school building at the Preston Park Primary School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Virginia for a loan of $1,900,000.00 from the Literary Fund is hereby APPROVED, and
authority is hereby granted the said City School Board to borrow the said amount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficiem for
appropriation expenses and to pay this loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #.467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34339-062199 authorizing the School Board for the
City of ROanoke to expend funds, in the amount of $1,900,000.00, for adding to and
improving the present school building at Grandin Court Elementary and declaring the City's
intent to borrow to fund or reimburse such expenditures. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday,- June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34339-062199.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Cn'andin Court Elementary and declaring the
City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $1,900,000.00 for the cost of adding to and improving the present
school building at Grandin Court Elementary School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project
with proceeds of an obligation or obligations to be incurred by the School Board and/or the City. The
maximum principal amount of debt expected to be issued for the Project is $1,900,000.00.
3. This is a declaration of official intent under Treasury Regulation § 1.150-2.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34338-062199 authorizing the School Board for the
City of Roanoke to make application for a loan, in the amount of $1,900,000.00, from the
State Literary Fund for modernizing Grandin Court Elementary School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
1NTHECOUNCILOF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34338-062199.'
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Grandin Court Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 21st day of June, 1999,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary Fund $1,900,000.00, for adding to and improving the
present school building at the Grandin Court Elementary School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Vh'ginia for a loan of $1,900,000.00 from the Literary Fund is hereby APPROVED, and
authority is hereby granted the said City School Board to borrow the said amount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for
appropriation expenses and to pay this loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File #467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34337-062199 authorizing the School Board for the
City of Roanoke to expend funds, in the amount of $2,750,000.00, for adding to and
improving the present school building at Garden City Elementary and declaring the City's
intent to borrow to fund or reimburse such expenditures. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34337-062199.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Garden City Elementary and declaring the
City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The School Board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $2,750,000.00 for the cost of adding to and improving the present
school building at Garden City Elementary School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project
with proceeds of an obligation or obligations to be incurred by the School Board and/or the City. The
maximum principal amount of debt expected to be issued for the Project is $2,750,000.00.
3. This is a declaration of official intent under Treasury Regulation § 1.150-2.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 23, 1999
File ~467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Avenue, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34336-062199 authorizing the School Board for the
City of Roanoke to make application for a loan, in the amount of $2,750,000.00, from the
State Literary Fund for modernizing Garden City Elementary School. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Cindy H. Lee, Clerk, Roanoke City School Board, P. O. Box 13145, Roanoke,
Virginia 24031
IN THECOUNC~ OF THECITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34336-0621992
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Garden City Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 21st day of June, 1999,
presented to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary Fund $2,750,000.00, for adding to and improving the
present school building at the Garden City Elementary School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of Vkginia for a loan of $2,750,000.00 from the Literary Fund is hereby APPROVED, and
authority is hereby granted the said City School Board to borrow the said amount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for
appropriation expenses and to pay this loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Clerk of the Board
City School Board
P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
· Fax: 540-853-2951
June 9, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on June 8, 1999, the Board
respectfully requests City Council to approve State Literary Fund loan applications for the
following schools and amounts:
Garden City Elementary School - $2,750.000.00 - improvements will include
central air conditioning, window replacement, the addition of nine classrooms to
replace nine modular classrooms, and expansion of the library-media center. An
elevator will be installed to serve both the old building and the new classroom
section.
Grandin Court Elementary School - $1,900,000.00 - improvements will include central
air-conditioning, window replacement, the addition of six classrooms to replace
three modular classrooms and to add three new classrooms, and expansion of the
library-media center.
Preston Park Primary School - $1,900,000.00 - improvements will include central
air-conditioning, window replacement, the addition of six classrooms to replace
six modular classrooms, and expansion of the library-media center.
Debt service for these projects will commence in FY2001-02 and will be paid by the School
Board.
The Board appreciates the approval of this request.
re
Enc.
CC:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Sincerely,
Cindy H. Lee, Clerk
Mr. James D. Ritchie
Mr. William X Parsons
Mr. James D. Grisso
Mr. William L. Murray
Preparing Students for Success
V.A. 005 II86
NO,
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of Scho°l Garden City Elementary
Name of Oily-City _~Oa00kq
To THE STATE BOARD OF EDUCATION,
Richmond, Virginia:
Gentlemen:
The School Board for the CYoVa~y-Gity of ROa_.n.0?.e __ hereby makes application for a
loan of $ 2.. 7.~0; NO0 from the Literary Fund of Virginia for the purpose of erecting, enlarging, or altering
3741 Garden City Blvd., S. E
(making permanent improvement to) a school building located at R0anoku, VA 2,i0i4 ' , as follows:
(Describe briefly) Improvements to an elementary school to include air-cnnflitinning; windnw
replacement, the addition of nine classrooms, and library-media center_expansion.
1. The said building, addition, or permanent improvement described above, to be of Brick
(Type of construction, brick, frame, etc. )
will be used as a elementary building, and is estimated to cost $ ?; 7.Kfi,O00 .
(Elem., II. S., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ 6 ~ 750 ~ 000
of $
There is at present a loan from the Literary Fund on this ___Garden City Elementary
(Building or school plant)
-0-
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this -building, addition, or permanent improvement, will be located contains 8.5
acres,
__ 8, S __ acres are well suited and useable, or can be easily improved and made useable, for playground and
of
which
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanentimprovement, is desirable because: (Explain briefly)
ImDrovements to an elementary school to include air-conditioninfl, window replacement,
%he addition of nine classrooms, and library-media center expansion,
8. The present total indebtedness of the l(~[l~/-City for school buildings is $ 26~ 258,596.00
$ .q; 1 t34; tOO: tO is owed to the Literary Fund.
, of which
9. This CYo~l~-City has not defaulted or failed to meet its debt service obligations as and when due for the pa~t
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
I 1. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Five-Year Capital Impro_v_emedlLPlan, FY1999-?~0~
12. This loan is to be made for 20___Q_~ years, and is to be paid in 20
5 to 20 5 to 20
the rate of . 4[
per centum .per annum, payable annually.
annual installments, with interest at
.lg. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14:. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 8th day of
June ,19 99 .
THE SCHOOL BOARD OF ROANOKE
(~)0~'~'-C ITY
ATTEST:
, Clerk.
, Chairman.
SEAL
(2)
V.A. 00~ 1/~6
No.
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of SchoOl Grandin Court Elementary
Name of ~-City
Roanoke
To THE STATE BOAm~ oF EDUCATION,
Richmond, Virginia:
GentJemen:
The School Board for the ~g~Vty-City of I~nannko hereby makes application for a
loan of $ 1,900,000 from the Literary Fund of Virginia for the pumose of erectin enla 'n altering
~.n5. ?S.g,~s.sv.aa. rdgaA.~?~ue,g's ~7 g' or
(making permanent improvement to) a school building located at 0 , as follows:
(Describe briefly) Improvements to an elementary school to include air-conditioning, window
replacement, the addition of six classrooms, and ]ibrary-modia confer
1. The said building, addition, or permanent improvement described above, to be of Brick
(Type of construction, brick, frame, etc.)
will be used as a elementary building, and is estimated to cost $ 1,900,000
(Elem., H. S., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ B; glgf), 000
3. There is at present a loan from the Literary Fund on this_
of $ -0-
Grandi n Court
(Building or school plant)
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this 'building, addition, or permanent improvement, will be located contains 1 1.5 acres,
of which 11 . 5 acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approveA by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanentimprovement, is desirable because: (Explain briefly)
Improvements to an elementary school to include air-conditioning~ window replanomont;
the addition of six classrooms, and library-media center expansion.
8. The present total indebtedness of the ~{l~0~-City for school buildings is $ 2fi: 2fi8: SOG. 00
$ 3: 104: 000.00 is owed to the Literary Fund.
, of which
9. This ~i~-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
I0. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Five-Year Capital Improvement Plan, _FY1999-2003
12. This loan is to be made for 20
-- years, and is to be paid in
5to20
the rate of 4
per centum .per annum, payable annually.
2O
S to20
annual installments, with interest at
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 8th day of June
., 19 99
ATTEST
THE SCHOOL BOARD OF
SEAL
By
ROANOKE
, Clerk.
(2)
V.A. 00~
No.
APPLICATION FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School Presto.n. Pa_rk Pr~m~ar'y .ReArm1 Name of XYd~-City
Rnannke
TO THE STATE BOARD OF EDUCATION,
Richmond, Virginia:
Gentlemen:
The School Board for the g~(~y-Oity of Roanoke hereby makes application for a
loan of $ 1: 900:000 from the Literary Fund of Virginia. for the purpose of erecting, enlarging, or altering
3142 Preston Avenue, N. W.
(making permanent improvement to) a school building located at n ' VA
nOa,~OK~, 24C12 , as follows:
(Describe briefly) Improvements to an elementary school to include air-conditioning, window
replaco_mo, nt: tho. addition of six r. la~.~rnnm~; and l ihrary-mo, dia co_ntor oxpan~inn.
1. The said building, addition, or permanent improvement described above, to be of Brick
(Type of construction, brick, frame, etc.)
will be used as a elementary building, and is estimated to cost $1 .-900:000
(Elem., H. S., Comb. glem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $ $, 750,000
3. There is at present a loan from the Literary Fund on this _Pro_R,.nn Psrk
of $. -0- (Building or school plant)
__ in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
5. The site on which this 'building, addition, or permanent improvement, will be located contains 13.1 acres,
of which 13 o 1 acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
Improvements to an elementary school to include air-conditioning, window replacement,
the addition of six classrooms, and library-media center expansion.
8. The .present total indebtedness of the (~Vty-City for school buildings is $ 26,258.596.00
$ .q; 1 fl~, tO0_ O0 is owed to the Literary Fund.
, of which
9. This l~Yr~-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
_ Five-Yo. ar Capital Tmprnvo_mo_nt Plan: FY1999-2003
12. This loan is to be made for 20~ years, and is to be paid in 20
,5 to 20 ,5 to 20
the rate of 4
per centum .per annum, payable annually.
annual installments, with interest at
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the
8th day of June __., 19 99 .
ATTEST:
THE SCHOOL BOARD OF .
ROANOKF ~0~{~-CITY
By/~~~~_;, ~~-$~v'~.-,~ , Chairman'
, Clerk.
SEAL
(2)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #175
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
A report with regard to Year 2000 (Y2K) and efforts of Roanoke City Government to
address the matter, was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, June 21, 1999.
On motion, duly seconded and adopted, the report was received and filed.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Acting Assistant City Manager
H:'~AGENDA99~UN21 .WPD
June 21, 1999
Report/499-28
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: The Year 2000 (Y2K) Problem and Roanoke City Government
Mayor Bowers previously requested a briefing on Y2K and the status of Roanoke
City government's efforts to address any problems that may result. The attached white
paper is in direct response to that request. The question and answer format used hopefully
addresses major questions that City Council may have at this time. If not, I will be happy to
answer any other questions that Council may have.
No action is required by City Council with this report. It is for informational
purposes only.
Sincerely,
Acting City Manager
Attachment
CC:
Acting City Attorney
City Clerk
Director of Finance
Manager, Management and Budget
Acting Assistant City Manager
THE YEAR 2000 (Y2K) PROBLEM
AND ROANOKE CITY GOVERNMENT
What is the Y2K problem?
First of all, Y2K is an abbreviation for Year 2000. The roots of the Y2K problem go back
several decades to the infancy of computer technology. When computer soRware applications
were first being developed, computers were huge room-sized affairs. But, they had very little
memory in which to execute computer programs and store data. Consequently, computer
programmers had to develop software that was quick, efficient and used very little data storage
space.
One of the techniques used by computer programmers to conserve data storage space was
the use of only the last two digits of the calendar year, e.g. "65" was used instead of"1965".
Computer software programs processed each two-digit date by assuming it occurred in the
twentieth century (19xx), not allowing for the possibility that the two-digit date "00" might
actually be the year "2000". The use of the two-digit year continued as standard practice because
the cost of computer memory remained high until recent years.
This practice was not only used in computer software. It was built into computer chips
embedded in various types of operational equipment that rely upon the date to function effectively.
Many types of equipment and systems common to local government operations that have not been
purchased recently can be affected by the Y2K '~bug." A list of such equipment and systems is
attached (see Attachment A).
Consequently, at midnight on January 1, 2000, computer systems or operational equipment
with embedded chips could assume it is January 1, 1900, or fail altogether ifY2K problems have
not been corrected. This could result in miscalculations, malfunctions, and even system
shutdowns. Some systems that do time projections may begin to experience malfunctions before
January 1, 2000 as they attempt to calculate dates occurring after December 31, 1999.
Can the problem be fixed?
The problem can often be fixed once found, but finding the problem and testing the '~ix" is
at times difficult and time-consuming Sometimes it is less expensive to replace a computer system
or piece of equipment than to attempt to fix the Y2K problem, especially if the system or
equipment is quite old or the original vendor is no longer in business.
Page 1
What is the City of Roanoke doing about the Y2K problem?
Roanoke City government has been aware of its Y2K computer problem for a number of
years, and began a concerted effort in 1995 to begin implementing fixes to central service
computer systems. A project team was formed to assess the Y2K impact on city computer
systems and to develop plans to fix the problems. The team produced a report of its findings and
recommendations, including an inventory of systems and equipment in September 1996.
All major systems purchased or developed in the past few years are Year 2000 compliant.
A number of older systems are scheduled for replacement, and those replacement systems will also
be Year 2000 compliant. Many other systems have been or will be made compliant by the
software vendors as a part of our annual maintenance contracts with those vendors. Remaining
systems developed by city staff are being reprogrammed by city staff From a combination of these
approaches, city computer systems are expected to be Year 2000 compliant well before December
1999. Testing for such compliance will begin in July 1999.
Concurrent with the efforts of computer systems staff, a consultant was hired during 1998
to assist city departments in reviewing operational equipment and systems to determine the
existence of Y2K problems. Identified problems were then prioritized based on the potential
impact of the equipment/system malfunctioning or failing because of a Y2K problem. All of this
information was entered in a computer database used in monitoring problem remediation efforts.
Departments also contacted vendors of mission-critical materials, supplies, and services to
determine their state of Y2K readiness (Attachment B is a sample letter used to contact vendors),
and identified the Y2K status of agencies with which they exchange data electronically.
Department managers worked with the Fleet Management department to identify fleet equipment
that might have Y2K compliance issues. Department managers have been charged by the City
Manager with taking any actions necessary to insure a smooth transition to the Year 2000,
including the development of contingency plans if a particular Y2K problem cannot be fixed in
time.
In December 1998, based on a recommendation from the city's external auditor, the City
Manager appointed a Year 2000 Oversight Committee with representation from all major business
units, information technology, legal, and senior management. The role of the committee to date
has been active involvement in monitoring and assisting where needed in all phases of the city's
Y2K effort, focusing primarily on the work of departments described previously.
In January 1999, the first of several "state of Y2K readiness" surveys was conducted with
city departments. 94% of departments responded that they were "confident" or "very confident"
that their departmental services would continue as usual on January 1, 2000.
At this writing, due diligence continues to be exercised by city departments to mitigate
known Y2K problems. This work will continue throughout 1999 to minimize the possibility that
any serious service delivery problems will occur on January 1, 2000.
Page 2
Will citizens be able to count on city services on January 1, 2000?
All major government agencies, including Roanoke City Schools and Roanoke City
government's various authorities and commissions, have been working on the problem for quite
some time and plan to be ready. Roanoke City government is not an island unto itself, and
depends heavily on private sector vendors, public utilities, and Virginia state government to
provide services. If there is a breakdown anywhere in this service delivery chain, a malfunction or
service interruption could occur. However, it is believed at this time that the worst case scenario
Roanoke city government and its citizens might experience is a loss of electric power for a short
period of time, similar in nature to a major winter storm.
But, there is good news in this regard. American Electric Power (AEP) recently released
its own "Y2K Readiness Information" sheet, indicating that it had also been working on the Y2K
issue since 1996 and expected to have almost all mission critical and high priority systems in
readiness status by the end of this calendar quarter. Even more importantly, AEP reported that the
North American Electric Reliability Council (NERC) has stated that '~transition through critical
Year 2000 rollover dates is expected to have minimal impact on electrical system operations in
North America." This statement was based on a survey conducted of all electrical systems in the
United States and Canada, with a 98% response rate to the survey.
Other public utilities, such as telephone companies, are reporting similar efforts as AEP,
and plan to be ready for Y2K. And, Virginia state government has been working on the issue,
even before the federal government began its effort. The Commonwealth of Virginia has recently
reported that 97% of its Y2K readiness efforts are complete. The biggest challenge city
government has faced so far is in getting critical private vendors to certify that they are Y2K
compliant, primarily for liability reasons.
To summarize, city government is doing everything possible to insure that critical services,
including public utilities (water and sewer) and public safety services (fire-emergency medical
services and police), will continue as usual on January 1, 2000. We are not being complacent
about this issue. Accordingly, based on the possible scenario that a short-term electric power
outage might occur, city departments are preparing contingency plans to operate critical services
until power can be restored. This effort is being coordinated by the Manager of Emergency
Services.
What about other critical community services?
The city's Manager of Emergency Services is actively coordinating with other critical
providers of community services, such as drug stores, hospitals, supermarkets, banks, and other
public utilities, to determine their Y2K readiness and encourage their Y2K remediation efforts.
Page 3
Does the city have to disclose its state of Y2K readiness.*
The Government Accounting Standards Board (GASB) and the U.S. Securities and
Exchange Commission (SEC) require certain disclosures by local governments regarding the
efforts being made to address Year 2000 issues, and the status of those efforts. Such disclosures
will be made in the June 30, 1999 Comprehensive Annual Financial Report prepared by the city,
and in the Official Statement prepared in conjunction with the issuance of series 1999 General
Obligation Bonds.
Many vendors and agencies that conduct business with the city have requested a statement
regarding the city's state of readiness regarding Y2K. The City Attorney's Office has prepared a
response to each of these requests.
What next steps are planned in the city's Y2K readiness efforts.*
The next major task to be undertaken by the Year 2000 Oversight Committee is a
community information campaign to inform the community of the city's state of readiness
regarding Y2K, and advise citizens how to prepare should some unforeseen problem arise. This
campaign will take place during the summer months and use various media, including mass
mailings, distribution of information at public buildings, CityPage, and CityWeb. A second Y2K
readiness survey of city departments will also be conducted, and department managers will report
on the status of their Y2K problem remediation efforts.
As the year progresses, additional contingency planning will take place, especially within
public safety departments. Consideration is being given to standby staffing plans that will insure
the availability of adequate numbers of employees to address emergency situations that might
occur.
Page 4
Attachment A
Local Government Equipment/Systems
to Check for Year 2000 Problems
The following is a list of equipment and systems common to many local governments that can be used
as a starting point for your inventory. This is not a complete list--you may have additional equipment
that should be checked. While the list has been divided into common municipal functions, you should
read the list in its entirety, as some equipment, systems and suppliers may apply to more than one
function.
Emergency Response:
Police/Sheriff and Fire
Operations
[3 emergency response phone and
dispatch systems
[~ global positioning systems (GPS)
used to track vehicles (May fail in
August 1999 because of a separate
date-related processing problem.)
O EMT medical equipment (e.g.
defibrillators, monitoring devices,
blood analyzers)
O breathalyzers
O criminal records systems
[3 offender information systems (e.g.
fingerprint identification system)
[3 vehicles and fire trucks
[3 two-way radio systems
[3 wireless communication systems (e.g.
cellular phones, pagers)
[3 radar systems
[3 security systems (e.g. door locks,
safes, and vaults)
[3 motion detectors
[3 parking ticket handhelds
[3 police/sheriff and fire computer aided
dispatch systems
[3 surveillance cameras
[3 air traffic control systems
[3 fuel dispensing systems (e.g. gas
pumps)
[3 contingent systems or functions (e.g.
systems or functions that are operated
by others, but upon which the locality
is dependent for its emergency
response operations)
[3 other.
Public Works
traffic control systems
flood/storm water control systems
electronic scales
meters
water meter reading handheids
[3 street maintenance systems
[3 geographic information systems (GIS)
[3 street lights
Q sprinkler/fountain systems
Q fuel dispensing systems (e.g. gas
pumps)
[3 other:.
Water & Wastewater Systems
O pump controller systems
[3 chlodne injection or other effluent
disinfecting systems (e.g. ultraviolet
lights)
[3 lift station pump controllers
O telemetry systems
Q vehicle computer systems
[3 equipment computer systems (e.g.
mobile generators, mobile pumping
equipment, construction equipment,
maintenance and line cleaning
equipment)
[3 wastewater line televising equipment
[3 contingent systems & functions (e.g.
systems or functions operated by
others but upon which the locality
depends for its sewer/wastewater
operations)
[3 Other.
Building
Inspections/Engineering
O electrical generation/distribution
systems
[3 gas distribution systems
Q elevators, escalators, lifts
[3 building and premises security
systems
[3 badge access systems
[3 emergency systems (e.g. power
generators, lights, air, chemical
heating, ventilation, air conditioning)
Q engineering permits systems
Q engineering assessments reporting
systems
fire control systems (e.g. alarms,
sprinkler systems)
heating, air conditioning & ventilating
systems (HVAC)
climate monitoring systems
building management systems
lighting systems
security systems
[3 Door locks
[3 Exit alarms
[3 refrigeration systems
[3 sprinkler/fountain systems
Q water and sewage systems
[3 water pumps
O vending machines
~) other.
Administration4=inance/
.lll~,c~unting
utility billing systems
revenue systems and related tracking
systems (e.g. parking ticket, invoices)
tax assessment systems (e.g. real
estate, personal property, business
licenses, other taxes)
case management systems
docketing systems
financial accounting systems
Q purchasing systems
Q payroll systems (e.g. time card and
benefits systems)
[3 tax collections
[3 credit cards
[3 other.
Municipal Nursing Homes and
Hospitals
~i monitoring devices
~1 automatic medication dispensing
equipment
[3 x-ray equipment
[3 electrocardiographs
[3 electroencephalographs
Local Government Leademhip Year 2000 Guide
[3 MRI scanners
[3 tympanometers
[3 pulse oximeters
[3 defibrillators
[3 digital thermometers, scales, etc.
[3 clinical records/patient information
systems
Q accounts payable/receivable systems
[3 HVAC systems
[3 interfaces with other governmental
entities
[3 electronic billing systems to Medicare
and Medicaid
[3 food suppliers
[3 pharmaceutical suppliers
[3 medical supply vendors
Q housekeeping supply vendors
[3 other.
Jails
security systems
inmate record systems
inter[aces with other governmental
entity criminal records systems
I-IVAC systems
medical devices
[3 food services suppliers
Q medical services providers
[3 medical equipment, supplies &
pharmaceutical vendors
[3 housekeeping supply vendors
O other.
Office Equipment
telephone systems
voice mail/answering machines
faxes
photocopiers
printers
scanners
equipment with date stamps (e.g.
video equipment, scales, time docks)
personal computers
O laptop computers
Q personal digital assistants/handheld
computers
O wireless communications systems
(e.g. cellular phones, pagers)
O mailroom equipment (e.g. postage
meters)
O Other:
modems
switches
files servers
disk controllers and drivers
backup hardware and software
print servers
repeaters
[3 uninterruptible power supplies,
generators and software
[3 hubs
[3 CD-ROM towers
O Other:
Software
operating system software
desktop applications
graphics software
desktop publishing software
optical character reading software
(OCR)
virus scanning software
desktop utility software
custom software (desktop and
network-based)
[3 network operating system software
Q network management software
Q client/server software
0 imaging software
0 other.
Utilities
O energy control systems
[3 power grid systems
Q power plants/stations
[3 utility billing systems
[3 other.
Transportation and Parking
vehicle preventive maintenance chips
gate systems
vadable message signs
traffic lights
traffic monitoring devices
aiq31anes, trains, cars, boats
air traffic control systems
radar systems
parking systems and other meters
I;I ticketing systems and handhelds
O other.
Computer Network Resources
[3 routers
Visitor Center/Museum Stores
O cash registers
O bar code scanners
Local Government Leadership Year 2000 Guide
Attachment A (cont.)
inventory systems
other.
Interfaces
banks
federal govemment agencies
state govemment agencies (e.g. VSP,
DMV, TAX, Supreme Court, CB, VRS,
Treasury)
other governmental entities
O automated payroll
[3 billing
[3 dispatch
[3 other.
Service Providers
banks
bonding firms
legal firms
appraisal companies
landfills
maintenance companies
trash collection companies
electric utilities
water providers
insurance providers
telecommunications companies
[3 food service providers
[3 medical service providers
O couder services
[3 parking providers
0 delinquent tax, fines & account
vendors
0 Providers of court mandated services
O other.
Other
library cards
lab equipment
railroad switching systems
robots
satellites
other.
other.
other.
other.
other.
Attachment B
Dear Vendor:
As the next century approaches, the City of Roanoke, Virginia desires to
continue to provide our customers with the highest degree of services. In order for us
to continue to provide effective and efficient services, it is necessary that we request,
from all of our providers, that their materials, supplies, products, equipment and
services be year 2000 compliant.
Our year 2000 analysis involves more than just ensuring that existing systems
are compliant. It is imperative that we verify that our suppliers also have compliant
systems that, when provided, will enable us to continue to provide our services on' and
after January 1, 2000.
We are requesting that you provide us with written confirmation that your
organization can and will provide materials, supplies, products, equipment and services
to the City of Roanoke, Virginia that are year 2000 compliant.
The Attachment "A" is to be signed, dated and witnessed by an authorized
representative of your Firm. The Attachment "A" is then returned to the City at the
earliest possible date or as requested as part of a Request for Bid or Proposal. A
negative response or a no response to this request may eliminate your Firm from being
considered for future bids or proposals.
Thank you for your immediate attention to this most important concern.
Respectfully,
D. Darwin Roupe, CPP, CPPB, CPPO
Manager, Supply Management
DDR:ss
cc: Vendor File
Attachment B (cont.)
Attachment "A"
Vendor Certification Regarding Year 2000 Compliance
The undersigned, a duly authorized representative of
(Name of Company) hereby certifies that all
materials, supplies, products, equipment and services provided and delivered to the
City of Roanoke, Virginia are Year 2000 compliant.
"Year 2000 compliant shall mean that neither performance nor functionality
is affected by dates prior to, during and after year 2000.
Rule 1'
No value for current date will cause any interruption in
operation.
Rule 2:
Date based functionality must behave consistently for
dates prior to, during and after Year 2000.
Rule 3:
Rule 4:
In all interfaces and date storage, the century in any
date must be specified either explicitly or by unambiguous
algorithms or inferencing rules.
The Year 2000 must be recognized as a leap year."
Witness:
Signature:
Date: Title:
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #335
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34342-062199 ratifying amendments to the By-Laws
to Blue Ridge Community Services to reflect the current standards set by the State
Department of Mental Health, Mental Retardation and Substance Abuse Services. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Dr. Fred P. Roessell, Executive Director, Blue Ridge Community Services, 301 Elm
Avenue, S. W., Roanoke, Virginia 24016
Rodney P. Furr, Chair, Blue Ridge Community Services Board of Directors, 971
Stonegate Drive, Salem, Virginia 24153
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
H:~AGENDA99~IUN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
I%. 34342-062199.
A RESOLUTION rafif34ng amendments to the By-Laws to Blue Ridge Community
Services to reflect the current standards set by the State Department of Mental Health, Mental
Retardation and Substance Abuse Services.
WHEREAS, the Board of Directors of Blue Ridge Community Services has requested
that Council ratify certain amendments to its By-Laws, including adding emergency services
to the areas of service provided, stating that Blue Ridge Community Services will serve as an
operating Community Services Board, adding areas from which members of the Board shall
be selected, changing the term of office for Board members, changing the manner in which
collected fees are returned to each political jurisdiction, and ensuring that the annual audit be
conducted by an independent auditor approved by the City of Salem, serving as fiscal agent
by agreement of the participating governments, such amendments being set out verbatim in
the attachment to the report to Council dated June 21, 1999; and
WHEREAS, the City of Roanoke is a participating political subdivision in Blue Ridge
Community Services, and this Council desires to grant the requested ratification.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that this
Council hereby ratifies the amendments to the By-Laws of Blue Ridge Community Services
set out verbatim in the attachment to the Council report dated June 21, 1999.
ATTEST:
City Clerk.
Roanoke, Virginia
June 21, 1999
Report #99-703
The Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT:
CHANGES IN BY-LAWS FOR BLUE RIDGE COMMUNITY SERVICES OF
ROANOKE VALLEY
BACKGROUND
no
By-Laws of Blue Ridqe Community Services of Roanok~
Valley have been revised by the Board of Directors for
that agency at their meeting on 12-3-98.
B o
Revised By-Laws reflect the current standards set by
the State Department of Mental Health, Mental
Retardation and Substance Abuse Services as set out in
the Virginia Code Section by the 1998 Session of the
General Assembly.
II. CURRENT SITUATION
ao
Chanqe in By-Laws is subject to approval of th~
participatinq qoverninq bodies, as required by
regulations promulgated under Title 37.1, Chapter 10 of
the Code of Virginia.
B o
Blue Ridqe Community Services of Roanoke Valley Board
is requesting the City Council to ratify the following
changes to their By-Laws:
Article II, Section I - add "to serve as an
operating Community Service Board providing".
o
Article II, Section III - add "emergency
services".
Honorable Mayor and Members
of City Council
Page 2
June 21,1999
o
Article III, Membership - delete ~approved" and
add ~jointly appointed" and "one third of the
appointments to the Board shall be identified
consumers or family members of consumers, at least
one of whom shall be a consumer receiving
services. The Board shall inform the member
governments of the number of Board members in each
of the above categories prior to each appointment
cycle".
Article III - Membership, Paragraph 2, change
"two" to "three" regarding terms of services.
o
Article IV - Powers and Duties, Section 4, delete
"programs of" and replace with "performance
contract".
o
Article IV - Powers and Duties, Section 9, delete
"deposited in a special account designated by the
political subdivision serving as fiscal agent as
specified by agreement of" and add "included in
the performance contract submitted to".
o
Article IV, Section 13, add "by an independent
auditor approved by the City of Salem, serving as
fiscal agency by agreement of the participating
governments".
o
Article XV - delete "two weeks" and replace with
"five days".
III. ISSUES
A. Compliance
IV. ALTERNATIVES
ao
City Council ratify the chanqes in By-Laws of Blue
Ridge Community Services of Roanoke Valley.
Compliance - changes in the By-Laws will reflect
the agency's services to a variety of disabled
populations.
Honorable Mayor and Members of
City Council
Page 3
June 21, 1999
Vo
o
.gity Council not ratify the By-Laws of Blue Ridge
Community Services of Roanoke Valley.
~ - By-Laws will not reflect the agency's
services to a variety of disabled populations.
RECOMMENDATION
ao
City Council ratify the chanqes recommended by the
Board of Directors of Blue Ridge Community Services of
Roanoke Valley as required by regulations promulgated
under Title 37.1, Chapter 10, of the Code of Virginia.
JDR/GDR:gr
· Ritchie
Act~g City Manager
cc:
William X Parsons, Acting City Attorney
James Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Rod Furr, Chairman, BRCS Board of Directors
Fred Roessel, Executive Director, BRCS
BY-LAWS
for
ARTICLE I
ARTICLE II
BLUE RIDGE COMMUNITY SERVICES
The name shall be BLUE RIDGE COMMUNITY SERVICES.
PURPOSE
Section 1. To serve as an oi~xatinq CSB providein_g a system of comprehensive
community mental health, mental retardation and substance abuse services under local control.
Section 2. To relate and integrate existing and planned programs.
Section 3. To assure quality service and continuity of care in the areas of
emergency services, case management, prevention, case finding, consultation, diagnosis,
treatment, care, training, prescreen~g, case and rehabilitation by the establishment of new
programs under direct administration of the Blue Ridge Community Services Board where
current programs are non-existent or inadequate, or by entering into affiliatory agreements
with agencies already providing services for the enhancement of those services, or for the
creation of such services.
Section 4. To provide continuing education to the public,
training of personnel and evaluation of ongoing programs.
ARTICLE III MEMBERSHIP
ongoing research,
Membership shall number sixteen, with three members each from the Cities of
Roanoke and Salem and the Counties of Botetourt and Roanoke, and one member from the
County of Craig. Three members at large are to be recommended by the Board and must be
appr~ Jointly avvointed by the five jurisdictions. _One th/rd of the anvointments to the Board
shall be identified consumers or family members of consum.~rs, at least one of whom shall be ~,
constuner receiving serv/ces. The Board sh_a_!l info~-n the member Itovemments of the number o£
Board memb~,- in each of the above cate ories ri to each a intment cle.
This Board shall represent the Cities of Roanoke and Salem and the Counties of
Botetourt, Craig, and Roanoke who shall appoint Board members and shall notify the
Board of appointees. The term of office shall be for three years from the first day of January of
the year of appointment. Terms of office will be staggered to provide that no more than six terms
expire in a given year. Any adjustment to the expiration date or current terms will be
accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled
~f, or the unexpired term. No person shall be eligible to serve more than ~::o .three successive
mree year terms, provided that persons heretofore and hereafter appointed to fill vacancies
may serve p.;,c three additional successive terms. Any member of the Board may be removed
by the appointing authority for cause, after being given a written statement of the causes and an
opportunity to be heard thereon.
ARTICLE IV POWERS AND DUTIES
Section 1. To serve as Board of Directors for the Mental Health, Mental
Retardation and Substance Abuse Services program.
Section 2. To be the sole recipient of local tax funds to be matched by State and/or
Federal funds for the mental health, mental retardation and substance abuse services
programs and to have authority for the expenditure of all said local tax funds allocated to it.
Section 3. To review and evaluate programs either operated directly or through
contractual agreements to ensure the adequacy of service, conformance to standards
accepted, and make certain that community needs for mental health, mental retardation and
substance abuse services are being met.
Section 4. To submit to the governing body or bodies of each political subdivision,
of which it is an agency, a~_ annual pr~-'~':, cf performance contract for community mental
health, mental retardation and substance abuse services and facilities.
Section 5. Within amounts appwpriated thereon, to exeCute such program and
maintain such services as may be authorized under such approprafions...
Section 6. To enter into contracts for rendition or operation of services or
facilities.
Section 7. To make rules or regulations concerning the rendition or operation of
services and facilities under its direction or supervision, subjeCt to applicable
standards or regulations of the Department of Mental Health, and Mental Retardation, and
Substance Abuse Services.
SeCtion 8. To appoint an exeCutive director of Blue Ridge' Community Services
whose qualifications meet the standards fixed by the Department of Mental Health, Mental
Retardation, and Substance Abuse Services and pr~cribe his duties. The compensation of
such executive director shall be fixed by the ~ ~d within the amounts made available
by appropriation therefor. This executive director will be responsible directly to the Blue
Ridge Community Services Board for all asps'is of programs directly and indirectly under the
purview of the Blue Ridge Community Services Bo&-d.
Section 9. To prescribe a reasonable scbeduie of fees for services provided by
persOnnel or facilities under the jurisdiction or supervision of the Board and for the manner
of collection of same; provided, however, that all colleCted fees shall be ~ ~
agr~,emes~ included in the performance contract submitted to the participating governments;
provided, further, that such collected fees shall be used only for community mental health,
mental retardation and substance abuse purposes.
Section I0. To accept or refuse gifts, donations, bequests or grants of money
or property from any source and utilize the same as authorized by the political
subdivisions, of which it is an agency.
Section 11. To seek and accept funds through State and Federal grants and maintain
a line of credit sufficient to maintain the day-to-day operations of the programs under its
jurisdiction.
Section 12. To maintain and promote awareness alnong the membership of a Board
Orientation Manual.
Section 13. To ensure that the financial records of Blue Ridge Community Services
are audited annually b an inde ndent auditor a roved b the Ci of Salem servin as fiscal
a ent b a cement of the artici atin overnments and that the auditor's report is submitted
to the political subdivisions, of which it is an agency and to the Department of Mental Health,
Mental Retardation, and Substance Abuse Services.
ARTICLE V OFFICERS
Treasurer. Section 1. Officers of this Board shall be Chairman, Vice-Chairman, Secretary and
Section 2. The duties of the Chairman shall be:
a. To preside at all meetings of the Bom'd and the Executive Committee.
b. To appoint all committees deemed necessary for the operation of the Board as
as. authorized by the Board.
c. To work closely with the Executive ~r and staff.
d. To perform any other dudes determined by the Board.
e. To keep the Commissioner of M~a~l Health, Mental Retardation, and
Substance Abuse Services ap~iy informed of the activities of the
' Board.
Secti6n :3. TheVice-chalrman shall, in the absence of the Chairman, perform the
duties of the Cha/rman and any other duties assigned by the Board.
Section 4. The Secretary shall keep accurate records of all meetings of the
Board and the Executive Committee. The Secretary shall send all notices of Board and
Executive Committe~ meetings and shall perform such other duties as requested by the
Chairman. The Secretary may delegate certain duties and responsibilities to the paid staff of
the Board through the Executive Director.
Section 5. The duties of the Treasurer shall include serving as Chairman of the
Budget and Finance Committee.
ARTICLE VI NOMINATIONS, ELECTION AND TERMS OF OFFICE
Section 1. A Nominating Committee will be appointed in time to make
recommendations to the Board with regard to a slate of prospective Board officers at least
thirty days prior to the end of each calendar year.
Section 2. The Board shall elect its officers at the last meeting preceding the new
calendar year.
Section 3. The term of office shall begin on January 1 and shall be for one year. No
officer may serve more than two consecutive terms in the same office. A majority of
those present and voting shall constitute an election.
Section 4. Any vacancy occurring in the officers shall be filled by the Board.
ARTICLE VII MEETINGS
Section 1. Regular meetings shall be held at a time to be determined by the Board.
Section 2. Special meetings may be called by the Chairman or upon written reques~
of three members.
Section 3. The quorum for all Board meetings shall be six members, including the
Chairman or Vice-Chairman.
Section 4. The Executive Committee shall meet at the discretion of the Chairman.
Section 5. The quorum for all Executive Committee meetings shall be a majon~.
of the Committee.
ARTICLE VIII EXECUTIVE COMMITTEE
Section 1.. Tlie elected officers of the Board shall constitute the Executive
committee of whicl/the Chairman and Secretary shall be, respectively, Chairman and
Secretary. Representation of each jurisdiction shall be assured by the appointment of a
member to the Executive Committee when no elected officer represents such jurisdiction.
Section 2. It shall be the duty of this Committee to conduct the necessary
business between meetings of the Board. All actions taken are subject to ratification at the
next regular meeting of the Board.
Section 3. It shall be the duty of this committee to conduct an annual
evaluation of the Executive Director for presentation to the full Board and to act for the
Board in contract negotiations with the Executive Director.
ARTICLE IX STANDING COMMITTEES
The Chairman of the Board and the Executive Director will be ex-officio
members of all committees to which they are not specifically appointed.
There shall be the following standing committees, whose function shall be
advisory to the Board:
Section 1. Budget and Finance. This Committee shall review the budgets, financial
affairs and policies, and audit reports of the agency and its subcontractors and make
recommendations to the full Board. In addition, it shall aid in the presentation of budgets at
various levels of governments. - .
SeCtion 2.' c0mm~t~ R~iations.': This CommifieeShkli'hnplement a program of
information for the various agencies and governments and the publicin conjunction with the
Executive Director. .
Section 3. Mental Retardation Committee. This Committee will review community
me.ntal retardation programs and make recommendations to the Board for the enhancemem of
mental retardation services. In addition, tiffs Committee will participate in the Boant'~
planning process for the Mental Retardation program area.
Section 4. Personnel Committee. The function of this committee is to review and
make recommendations to the Board concerning personnel policies and guidelines.
Section :5. Mental Health Committee.. This Committee will review community
mental health programs and make recommendations to the Board for the enhancement of rnenml
health service. In addition, this Committee will participate in the Board's planning proce~ f~
the Mental Health program area.
Section 6. Substance Abuse Committee. This Committee will review community
substance abuse programs and make recommendations to the Board for the enhancement of
substance abuse 'service. In addition, this Committee will participate in the Board's planmnl~
process for the Substance Abuse. program area. '
ARTICLE X INDEMNIFICATION
Section 1. 'Blue Ridge Community Services shall indemnify any person who was or is
a party or is threatened to be made a party to any threatened, pending or completed action, suit
or proceeding, whether civil, criminal, administrative or investigative (including an action
or suit by or in the Hght of Blue Ridge Community Services to procure a judgment in its favor)
by reason of the fact that he is or was a director or officer of Blue Ridge Community Services
or is or was serving at the request of Blue Ridge Community Services as a director or
officer of a corporation, partnership, joint venture, trust or other enterprise, against
judgments, fines, amounts paid in settlement, and expenses (including attorneys' fees) actually
and reasonably incurred by him in connection with such action, suit or proceeding except only
in relation to any claim, issue or matter as to which such person shall have been finally
adjudged to be liable for his gross negligence or willful misconduct. Each such indemnity
shall inure to the benefit of the heirs, executors and administrators of such person.
Section 2. Any indemnity under subsection (1) above shall (unless authorized by a
court) be made by Blue Ridge Community Services only as authorized in the specific case upon
a determination that the director or officer was not guilty of gross negligence or willful
misconduct in the performance of his duty and, in case of a settlement, that such settlement was,
or if still to be made is, consistent with such indemnity and the best interests of Blue Ridge
Community Services. Such determination shall be made (i) by the Board of Directors by a
majority vote of a quorum consisting of directors who were not parties to such action, suit or
proceeding, or (ii) if such a quorum is not obtainable, or, even. if obtainable, a quorum of
disinterested directors so directs, by independent legal counsel in a written opinion. If the
determination is to be made by the Board of Directors, it may rely, as to 'all questions of law, on
the advice of independent counsel.
Section 3. Expenses incurred in defending an action suit or proceeding, whether
civil, administrative or investigative, may be paid by Blue Ridge Community Services in
advance of the final disposition of such action, suit or proceeding as authorized by vote of
the persons provided in subsection (2) of this section, upon receipt of an undertaking by
or on behalf of the director or officer to repay such amount unless it shall ultimately be
determined that he is entitled to be indemnified by Blue Ridge Community Services as
authorized in this section.
Section 4. The right of indemnification provided by this section shall not be
exclusive of any other rights to which any director or officer may be entitled, including any
right under policies of insurance that may be purchased and maintained by Blue Ridge
Community Services or others, even as to claims, issues or matters in relation to which Blue
Ridge Community Services would not have the power to indemnify such director or officer
under the provisions of.this section.
SeCtion 5. Bi~e Ridge Community Services may purchase and maintain at its sole
expense insurance against all liabilities or losses it may sustain in consequence of the
indemnification provided for in this section, in such amounts and on such terms and conditions
as the Board of Directors may deem reasonable.
ARTICLE XI CONSUMER INVOLVEMENT
It shall be the policy of this Board to encourage, and be receptive to, consumer
involvement. Meetings of the Board shall be open to the public. Liaison with
identified consumer groups will be maintained to facilitate optimum consumer involvement.
Periodic reports (such as the Blue Ridge Community Services Annual Report, Newsletter,
and evaluation reports) will be available to the public, and copies distributed to appropriate
consumer organizations.
ARTICLE XII
ORIENTATION OF NEW BO,-.~RD ,MEMBERS
New members will receive a copy of all pertkn~t Board and Agency orientation
materials (by-laws, Program Service Directory, etc.) as a means of familiarization of Blue
Ridge Community Services functioning. In addition, individuaiorientation will be
routinely provided to assist and facilitate each new member's understanding of Board operation
and program service delivery.
ARTICLE XIII CONFLICT OF INTEREST
Whenever a BOard member Or Committee member has cause t° believe that a matter
to be voted upon would involVe him in a conflict of interest, he shall comply with the provisions
of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., 1950 Code
of Virginia, as amended.
ARTICLE XIV Robert's Rules of Order, revised, shall govern the Board in all cases to which
they are applicable and in which they are not inconsistent with these By-laws.
ARTICLE XV These By-laws shall be reviewed annually by the Board and may be amended
at any regular meeting of the Board by two-thirds vote of those present and voting, notice
having been submitted in writing ~ five days r~rior to the meeting, subject to the
approval of the participating governing bodies.----~ '-
Adopted at a regular meeting of the Board
Date
By a unanimous
vote.
Secretary
Ratified by:
Botetourt County
Craig County
Roanoke County
Roanoke City.
Salem
Reviewed as of
Date Secretary
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #60-70
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34344-062199 authorizing the execution of a
contract with Betty Branch, in the amount of $60,000.00, for the development and
installation of the firefighter memorial sculpture. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Ms. Betty Branch, 123 Norfolk Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Kit B. Kiser, Director, Utilities and Operations
James Grigsby, Chief, Fire-EMS
Barry L. Key, Manager, Office of Management and Supply
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA99~UN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34344-062199.
A RESOLUTION authorizing the execution ofa comract with Betty Branch, for the
development and installation of the firefighter memorial sculpture.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest respectively, a contract with Betty Branch, for
the development and installation of the firefighter memorial sculpture, as more particularly described
in the City Manager's report dated June 21, 1999.
2. The contract which shall be in the amount of $60,000 shall conform to the
agreement negotiated between the City and the provider.
3. Such contract shall be approved as to form by the City Attorney.
4. The City shall provide site preparation work in the form of a concrete base,
electrical wiring and related services as set forth in the City Manager's report dated June 21, 1999.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #60-70
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34343-062199 amending and reordaining certain
sections of the 1998-99 General and Capital Projects Funds Appropriations, providing for
appropriation of $83,500.00, in connection with the City's acquisition of a firefighters
memorial sculpture. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
George C. Snead, Jr., Director, Public Safety
Kit B. Kiser, Director, Utilities and Operations
James Grigsby, Chief, Fire-EMS
Barry L. Key, Manager, Office of Management and Supply
D. Darwin Roupe, Manager, Supply Management
H:La-GENDA99'JUN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34343-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
and Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General and Capital Projects Funds Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Contingency - General Fund (1) ...............................
Transfers to Other Funds (2) .................................
Capital Projects Fund
Appropriations
General Government
Fire/EMS Memorial (3) ......................................
1) Contingency
2) Transfer to Capital
Projects Fund
3) Appropriated from
General Revenue
(001--002-9410-2199)
(001-004-9310-9508)
$ (83,500)
83,500
(008-052-9726-9003)
83,500
$ 63,374,026
643,668
62,646,858
$ 22,097,369
83,500
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 21, 1999
Council Report No. 99-412
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Acquisition of Firefighter
Memorial
Background on the subject in chronological order is:
April 1998, members of the Fire/EMS Department recommended that a
Firefighter Memorial be considered.
Surveys were conducted to determine the interest, it any, in such a
memorial. The positive response to that survey was overwhelming.
A Firefiqhter Memorial Committee was established to proceed with the
development of an appropriate memorial to the members of the Fire/EMS
Department, who in the line of duty, have made the ultimate sacrifice.
II Current Situation is:
The Firefighter Memorial Committee called upon three (3) well known and
talented sculptors and requested that each provide a proposal of the
concept for the memorial.
All three (3) concepts were made available to Council Members, City Officials
and Fire/EMS Staff for their review, suggestions and comments.
The Firefighter Memorial will be a one and one quarter Life size bronze
monument.
The review resulted in the selection of Ms. Betty Branch, a local artist with
an extensive portfolio of similar high quality projects, to provide the sculpture
to accomplish this task. The artist rendition is attached to this report.
Eo
Site location for the memorial will be at the Transportation Museum at the
end of the planned Railside Linear Park.
This proiect has been evaluated by Supply Management and has been
determined to be a sole source acquisition as defined in Section 23.1-6(a)
of the Code of the City of Roanoke, Virginia.
Mayor David A. Bowers and Members of Council
Acquisition of Firefighter Memorial
June 21, 1999
Page 2
III
IV
Issues in order of importance are:
A. Need
B. Funding
C. Timing
D. Memorial Maintenance
Alternatives in order if feasibility are:
City Council authorize the acquisition of a Firefighter Memorial Sculpture as
follows:
Authorize an agreement, approved as to form by the City Attorney,
with Ms. Betty Branch in the amount of $60,000 to develop and install
the sculpture.
Authorize $23,500 for a concrete base, electrical wiring and related
services needed when the sculpture is ready for installation.
ao
Need will be addressed to appropriately recognize those
Fire/EMS employees that have paid the ultimate price for the
City of Roanoke, Virginia and its citizens.
Funding for this project is available in General Fund
Contingency Account 001-002-9410-2199.
Timing is critical. Authorization to proceed is necessary now
in order for the artist to complete the project in a timely fashion.
Target date has been established for delivery of the bronze
statue of April 1,2000.
do
The maintenance, upkeep and repairs to the Memorial, after it
is in place and accepted, will be the responsibility of the
Firefighters Memorial Committee.
Mayor David A. Bower and Member of Council
Acquisition of Firefighter Memorial
June 21, 1999
Page 3
V
CC;
B. City Council not authorize the acquisition of a Firefighter Memorial.
Need to appropriately identify and memorialize Fire/EMS personnel
would not be accomplished by this alternative.
Funding needed for this project would not be expended at this time
with this alternative.
3. Timing would not be a factor with this alternative.
4. Maintenance and upkeep would not be a factor with this alternative.
Recommendation:
Ao
City Council authorize the acquisition of a Firefighter Memorial Sculpture as
follows:
Authorize an agreement, approved as to form by the City Attorney,
with Ms. Betty Branch in the amount of $60,000 for the development
and installation of the sculpture.
Authorize $23,500 for concrete and electrical work to be done just
prior to the sculpture's installation.
Appropriate $83,500 from the General Fund Contingency Account 001-002-
9410-2199 to a Capital Account designated by the Director of Finance.
Respectfully Submitted,
Ja sD Ritchie,
Acting City Manager
City Attorney
Director of Finance
City Clerk
Director of Public Safety
Director of Utilities & Operations
Fire Chief
Manager, Supply Management
Management & Budget
~EHARTE~ED ~i~,2~
Director of Public Safety
June 14,1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
On the Monday, June 21st Council agenda is a City Manager's request to
approve and fund a "Fallen Firefighter Memorial" in tribute to our city firefighters killed
in the line of duty. A draft of the report is attached for your review.
Fire-EMS Chief James Grigsby has been working the past year with
department employees in developing this project. A Firefighter Memorial Committee
was established and this diverse committee developed several site and artist
conceptual options for department members to consider.
Several months ago, City Council, City administrators and all members of the
department were asked to help select the artist. From this input, local artist Betty
Branch was selected to build the larger-than-life size kneeling firefighter bronzed
statue which will be located in front of the Transportation Museum at the end of the
planned Railside Linear Park.
Attached is a photo copy of the artist's rendering. If you would like to view the
miniature statue prior to Monday's Council meeting, Chief Grigsby will arrange a
viewing with Mrs. Branch.
Any questions or concerns you have may be addressed to me at 853-2306.
GCS:afm
Attachments
CC:
Sincerely,
George C. Snead
Director of Public Safety
James D. Ritchie, Acting City Manager
Diane S. Akers, Acting Assistant City Manager
William X Parsons, Acting City Attorney
,.~ary F. Parker, City Clerk
Room 354 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1584 (540) 853-2306
Mar½ F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City .Clerk
June 23, 1999
File #60-266
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34345-062199 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $6,000.00, representing funds returned to the City of Roanoke by First Union National
Bank, pursuant to an agreement pertaining to training funds for jobs in Enterprise Zone
One. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief, Economic Development
H:~AGENDA99~U'N21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34345-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government
RCITIAdditional Property (1) ................................
Revenues
First Union Penalty (2) .....................................
1) Appropriated from
Third Party (008-052-9629-9004) $ 6,000
2) First Union Penalty
Payment (008-008-1234-1168) 6,000
$ 22,019,869
3,286,992
$ 6,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 21, 1999
Council Report #99-22:~?
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT: Appropriation of funds from First Union National Bank
I. BACKGROUND:
The City of Roanoke, First Union and the Fifth District Employment and
Training Consortium (FDETC) agreed that if First Union would maintain
420 jobs in Enterprise Zone One, training funds would be available.
Bo
The agreement stated that First Union would have to pay a penalty of $400
per job for reducing the number of jobs within Enterprise Zone One below
420.
II. CURRENT SITUATION:
Ao
A Compliance review noted that only 405 First Union employees are now
in Enterprise Zone One.
Bo
The City of Roanoke has received a check from First Union in the amount
of $6,000.
III. ISSUES:
A. Economic Development in Enterprise Zone Two.
B. Funding.
IV. ALTERNATIVES:
Ao
Ci_ty Council appropriate the funds received from First Union of $6,000 to
Account #008-052-9629-9004 (RCIT/Addition Property).
Economic Development in Enterprise Zone Two would be
enhanced as RCIT sites become available for new and expanding
businesses.
Funding received from First Union will be available for the
development of RCIT.
Mayor and Members of City Council
June 21,1999
Page 2
City Council not authorize the appropriation of the revenue from First
Union of $6,000 to Account//008-052-9659-9004 (RCIT/Addition
Property).
Economic Development in Enterprise Zone Two would not have
the benefit of this funding.
2. Funding would have to come from other sources within the city.
RECOMMENDATION:
Ao
Recommend that City Council adopt Altemative A to appropriate the
funds returned by First Union in the amount of $6,000 to Account #008-
052-9629-9004 (RCIT/Addition Property).
Respectfully submitted,
tc~----~e ~
Acting City Manager
LSB/kdc
cc: Acting Assistant City Manager
Director of Finance
City Attorney
Director of Public Works
Director of Utilities and Operations
Management and Budget
Chief, Economic Development
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #60-304
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34346-062199 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of funds
in connection with the Comprehensive Services Act. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Corinne B. Gott, Superintendent, Social Services
Fran J. Dickerson, Administrator, Comprehensive Services Administration
H:~AGENDA99~K/N21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999..
No. 34346-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDroDHations
Public Safety $ 38,928,767
Jail (1) .................................................. 7,843,521
Health and Welfare
Comprehensive Services Act (2-15) ...........................
$ 26,165,721
9,335,114
Revenues
Grants-in-Aid Commonwealth
Social Services (16) .......................................
$ 41,810,133
19,167,358
Fund Balance
Reserved for CMERP-City (17) .............................. $ 568,397
1) Reimbursements (001-024-3310-8005) $ (214,529)
2) Fees for Professional
Services (001-054-5410-2010) 32,477
3) Administrative
Supplies (001 -O54-5410-2030) 1,854
4) Expendable
Equipment (001-054-5410-2035) 5,040
5) Training and
Development (001-054-5410-2044) 2,948
6) Postage (001-054-5410-2160) 25
7) Other Rental
8) Foster Care-Covered
by IV-E
9) Foster Care-All
Others Therapy
and Resident
10) Foster Care
Prevention
Residential
11) Special Education
Residential
12) Foster Care
Prevention
Non-Residential
13) Special Education
Private Day
Facilities
14) Foster Care Not
in Family Foster
Care All Others
15) Transfer to School
Fund
16) CSA-State
Supplemental
17) Reserved for
CMERP - City
(001-054-5410-3075)
(001-054-5410-3180)
(001-054-5410-3181 )
(001-054-5410-3184)
(001-054-5410-3185)
(001-054-5410-3186)
(001-054-5410-3187)
(001-054-54 10-3191 )
(001-004-9310-9530)
(001-020-1234-0692)
(001-3323)
6,514
491,000
273,000
25,000
10,000
76,000
50,000
459,498
(339,339)
794,488
(85,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 21, 1999
g99-?05
Honorable Mayor and Members of City Council
ROanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: APPROPRIATION OF COMPREHENSIVE SERVICES ACT SUPPLEMENTAL
ALLOCATION FUNI}S
I. BACKGROUNI)
A. The Comprehensive Services Act {CSA} for At-Risk Youth and F~milies establishe0~
effective July 1~ 1993~ is a pool of state funds to be expended for public or prim non-
residential or residential services for the targeted population of at-risk youth and their families.
B. CSA defines the targeted population to be served as:
1. MANI)ATEI)
· Children/youth placed for the purposes of special education in approved private school educational
programs;
· Handicapped children/youth placed by local Social Service agencies or the Department of
Juvenile Justice in:
1. private residential facilities
2. private, special day school
3. foster homes
4. child-caring facilities
· Services provided to children and youth when:
1. entrusted to Social Service agencies by their parents or guardLa_ns
2. committed to agencies by any court
2. NON-MANi)ATEI)
· Children placed by a juvenile and domestic relations court, in a private or locally operated public
facility or non-residential program, and
· Children committed to the Department of Juvenile Justice and placed by it in a prime home or in a
public or private facility.
Honorable Mayor and Members of City Council
Page 2
June 21, 1999
In order for local governments to q-alify for CSA funding for FY 1998-99, localities must demonstrate
they have incorporated utilization management/utilization review for placements utilizing CSA funding.
Utilization management/review processes include a systematic, rigorous and ongoing evaluation of
a child's symptoms, diagnosis, interventions and outcomes. It incorporates an analysis of cost
effectiveness as related to the treatment outcomes and time frames.
D. On October 22, 1998 the City of Roanoke entered into a contract with Mana_oed llea_!th Services o f
Virr. inia to provide: utilization management; utilization management training for agency staff; integrated
service and partnership development; and development of an information management system.
E. The CSA State Funds Pool base allocation for Roanoke City for client specific expenditures for
July 1, 1998 - June 30, 1999 is:
State Funds: $3,790,442
Required Local Cash Match: $1,680,977
FY 1998-99 CSA Base Allocation: $5,471,419
or
69.28%
30.72%
100.00%
II. CURRENT SITUATION
A. In anticipation of receivinl~ a Suoolemental Allocation of $2,430~340 for FY 1998-99 clieat specific ntt
expenditures, the current FY 1998-99 City CSA budget is,
State Funds: $5,639,030
Required Local Cash Match: $2,262,728
FY 1998-99 City CSA Budget: $7,901,758
The cost of mandated client specific services for the targeted at-risk yol_ah and their families i,.
oroiected to total $9,286,256. Prelected expenditures exceed the City CSA bnd~_et by $1~384~498
Roanoke City is required to provide a local cash match of $590,010, with the State providing $794,488.
The emotional and behavioral demographics of this population reflect a progressive increase during FY
1998-99 in the number of children/youth who have the more severe types of dysfunction and many of
whom have multiple dysfunctions. The needs of this population require the more expensive therapeutic
community interventions and out-of-community placements. These placements have longer lengths of time
to affect stabilization in order to place the youth in a less restrictive environment.
Non-client specific, one time only costs associa_ted with ntilizm~_~on mAnp.~ement/review total
and are funded 100% with local funds. These expenditures include services such as integrated service
partnership development, utilization management/review training for agency staff, and development of an
information management system.
D. Total additional funds needed for CSA FY 1998-99 are $1,433,356, with a local share cost of
$638~868.
Required Supplemental Local Cash Match for Client Specific Services: $590,010
Required 100% Local Funds for Non-Client Specific Services: $ 48,858
Total Additional Required CSA FY 98-99 Local Funds: $638,868
Honorable Mayor and Members of City Council
Page 3
June 21, 1999
E. The State share of funding to be requested in a supplemental allocation is $794,488.
F. Strateuies are in place to stabilize or reduce the placement cost growth. These include the following:
1. A multi-agency three phase review proces~ to develop initial placement plan
2. Utilization management for all residential and therapeutic foster care cases
3. Review of all out-of-commun/ty placement~ to transfer youth to less restrictive and costly placements
as indicated by progress
4. Curtailed approval o£ cases in the non-mandated category
m. ISSUES
A. Fundin~
B. Lennl
IV. ALTERNATIVES
A. City Council appropriate fundinR in the amount of $1~433~356 for CSA The local share cost will be
$638,868.
1. Funding: State share will be provided from revenue from the State Department of Education.
Local share cost will be provided from Jail Recovered Costs, School Share for educationally
mandated placements, and the FY 1997-98 CMERP Fund balance already approved, but not
appropriated.
2. Legal - Foster care services including residential placements and specialized education private
day/residential programs mandated by State and Federal laws can be provided.
B. Do not appropriate funding for CSA.
1. Funding will still need to be identified for this program because services provided are mandated by law.
2. Legal - Foster care and specialized education day/reside-tLn, l programs mandated by State and
Federal laws will still need to be provided.
V. RECOMMENDATION
A. City Council concur with Alternative A and authorize the Director of Finance to:
1. Increase the revenue estimate for CSA in the amount of $794,488
Honorable Mayor and Members of City Council
Page 4
June 21, 1999
Transfer funds in the mount of $214,529 from Jail Recovered Cost, $339,339 from School share for
educationally mandated placements, and appropriate $85,000 from the FY1998-99 Capital
Maintenance and Equipment Replacement Program already approved, but not appropriated.
Appropriate funding to the following accounts:
001-054-5410-3180
001-054-5410-3181
001-054-5410-3184
001-054-5410-3185
001-054-5410-3186
001-054-5410-3187
001-054-5410-3191
001-054-5410-2010
001-054-5410-2030
001-054-5410-2035
001-054-5410-2044
001-054-5410-2160
001-054-5410-3075
Foster Care - Covered by IV-E
Foster Care - All Others Therapeutic & Residential
Foster Care Prevention - Residential
Special Education - Residential
Foster Care Prevention - Non Residential
Special Education - Private Day Facilities
Foster Care Not in #3183
Fees for Professional Services
Administrative Supplies
Expendable Equipment ($1,000)
Training and Development
Postage
Other Rental
$ 491,000
273,000
25,000
10,000
76,000
50,000
459,498
32,477
1,854
5,040
2,948
25
6,514
$ 1,433,356
Reepectfully submitted,
chie
Manager
JDR/GDR/fjd
Cc: William X Parsons, Acting City Attorney
James D. G-risso, Director of Finance
Glenn D. Radcliffe, Director of Human Development and Chairperson, Roanoke Intoragency Council
Dr. E. Wayne Harris, Superintendent, Roanoke City Schools
Sherman Stovall, Acting Budget Administrator
Corinne Gott, Superintendent, Department of Social Services
Fran J. Dickerson, CSA Administrator
Mari' F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City. Clerk
June 23, 1999
File ~-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34347-062199 authorizing the City Manager's
issuance of Change Order No. 7 to the City's contract with Danis Environmental Industries,
Inc., in the amount of $71,028.00, for the upgrade and expansion of the Water Pollution
Control Plant. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Danis Environmental Industries, 1525 Underhill Avenue, S. E., Roanoke, Virginia
24014
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
B. Clayton Goodman, III, Town Manager, Town of Vinton, 311 South Pollard Street,
Vinton, Virginia 24179
Elmer C. Hodge, County Administrator, Roanoke County, P. O. Box 29800,
Roanoke, Virginia 24018
H:La, GENDA99UUN21 .WPD
James D. Ritchie, Sr.
June 23, 1999
Page 2
pc:
Gerald A. Burgess, County Administrator, Botetourt County, 1 West Main Street,
Box 1, Fincastle, Virginia 24090-2002
Tom Henderson, Director, Department of Environmental Quality, 3019 Peters Creek
Road, Roanoke, Virginia 24014
Malcolm Pirnie, Inc., 11832 Rock Landing Drive, Suite 400, Newport News, Virginia
23606
Mattern & Craig Consulting Engineers/Surveyors, 701 First Street, S. W., Roanoke,
Virginia 24016
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Barry L. Key, Manager, Office of Management and Budget
Steven L. Walker, Manager, Water Pollution Control Plant
H:~AGENDA99~IUN2 I.V/PD
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34347-062199.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No.7 to the
City's contract with Danis Environmental Industries, Inc., for the upgrade and expansion of the Water
Pollution Control Plant; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Acting City Manager or the Acting Assistant City Manager is authorized to
execute for and on behalf of the City, upon form approved by the City Attorney, Change Order No.
7 to the City's contract with Danis Environmental Industries, Inc., for the upgrade and expansion of
the Water Pollution Control Plant, all as more fully set forth in the report to this Council dated June
21, 1999.
2. The Change Order will provide authorization for additions in the work with an
increase in the amount of $71,028 to the original contract dated September 18, 1997, all as set forth
in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
June 21, 1999
Council Report No. 99-137
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
CHANGE ORDER NO. 7
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
Background on the subject in chronological order is as follows:
Ao
Project consists of the up.qrade and expansion of the Water Pollution Control
Plant to 62,000,000 gallons treatment capacity per day.
Contractor for this proiect is Danis Environmental Industries, Inc., of Dayton,
Ohio.
Contract amount awarded by City Council on August 4, 1997, was
$16,690,000 with a specified time of 730 consecutive calendar days. The date
of the Notice to Proceed was October 29, 1997.
Chan.qe orders to date are as follows:
Original Contract Amount
Change Order No. 1 (approved July 6, 1998)
Change Order No. 2 (approved August 17, 1998 and
seven additional calendar days)
Change Order No. 3 (approved October 19, 1998)
Change Order No. 4 (approved December 21, 1998)
Change Order No. 5 (administratively approved
February 11, 1999)
6,690,000
100,513
65,782
52,317
38,279
8,762
Change Order No. 6 (approved May 6, 1999)
56,859
Current Total Amount of Contract
$17,012,512
Completion date is November 12, 1999.
II.
Current situation is as follows:
A. The followinq additional items have been identified as part of the required work
on this project and need to be approved for payment.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 7
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
June 21, 1999
Page 2
1,b,
Z,d,
o
o
Provide a motor operated backwash air blower vent
valve and necessary electrical work at the effluent
filter blowers as indicated in submittal No. 194 and
RFI* No. 100.
*RFI - Request for Information
Furnish and install additional pipe and fittings on the
16-inch BAF make-up water line required by the relocation
of the gravity thickener. Due to site piping that was in the
ground that was in a location other than shown on the
'73 plant drawings, additional pipe and fittings were
required on the BAF makeup waterline.
Delete the two filter level sensors specified in Section
13226, Paragraph 2.04.H.3 from the effluent filter
equipment.
Furnish and install materials for additional power
requirements for the submersible pumps located
at the BAF Influent Pump Station in the original
contract drawings.
Total of 1.a. thru 1.d.
Additional materials required to perform two (2)
20" wet taps on the two 54" filter effluent lines.
This was at the request of the plant manager
to keep from having to close the plant or by-pass.
Installation of wall to wall grating and pipe insulation
In the BAF pipe gallery. This is a safety issue. The
grating extension will eliminate the plant operators
from having to crawl through the handrail on the
second level to reach cell cut-off valves. It also is for
insulating hot pipes below 7' high clearance above
the grating which is an OSHA violation.
Installation of two 2" spare conduits, a 1" lighting
circuit conduit and a 1" control circuit conduit
in the north road. Conduits run from the filter
5,907
4,091
(3,788)
2,769
8,979
18,695
19,572
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 7
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
June 21, 1999
Page 3
Bo
building to the retention pond. Electric and control
wiring that ran from the filter building to the east side
of the equalization holding reservoir had been installed
by direct burial with a wooden plank on top of the
conductors. These conductors will be installed
properly in conduit.
21,079
Raising existing manholes and cleanouts to final
grade for construction and paving of the north
road. Two separate contractors worked in the
road. The first contractor installed the manholes
about where they were in elevation originally.
The second contractor installed curb and gutter
on top of the ground which required raising of
the manhole covers.
1,853
Revising the location of the louver and exhaust
fan in the Thickened Sludge Pump Station to
correct an existing electrical code violation. This
is an existing condition that is in violation of the
National Electric Code and must be corrected.
730
Purchasing a plumbing permit. The original building
Permit was agreed upon with the City Engineer's
Office and the Building Commissioner at the time
the bid was accepted. The fee for that permit was
$8,000.00. It covered only the portion of the work
that related to the Building Commissioner's Office.
During the course of the work, it was determined
that a plumbing permit was required in addition
to the building permit.
12O
Total amount of Chan.qe Order No. 7 is $71,028. Malcolm Pirnie, Inc. and
Mattern and Craig, Inc. have reviewed these changes and have recommended
them to the City of Roanoke for payment.
III.
Issues in order of importance are as follows:
A. En.q neerin.q concerns
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 7
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
June 21, 1999
Page 4
B. Funding
C. Time of Completion
IV.
Alternatives in order of feasibility are as follows:
Approve the issuance of Change Order No. 7 to the contract with Denis
Environmental Industries, Inc. for the Upgrade and Expansion of the Water
Pollution Control Plant Project in the amount of $17,083,540 and no additional
calendar days.
Engineering concerns as previously described would be met in a timely
manner.
Funding is available in Account No. 003-056-8475-9065 in the amount
of $71,028 due to budgeting for contingency in Budget Ordinance No.
33539-080497. Total of project contingency after Change Orders No.
1 thru 6 is $1 050 020.
3. Time of completion would remain the same, November 12, 1999.
B. Reject the issuance of Chanqe Order No. 7.
1. EnRineerinR concerns would not be met in a timely manner.
2. Funding would not be encumbered.
3. Time of completion would not change with either alternative.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the Acting City Manager to issue Change Order No. 7 to the contract
with Denis Environmental Industries, Inc. for the Upgrade and Expansion of the
Water Pollution Control Plant Project in the amount of $71,028 and no change
in the contract time of completion. The total contract amount would then be
$17,083,540 with the completion date remaining November 12, 1999.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 7
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
June 21, 1999
Page 5
B. Proportional share to each iurisdiction would be as follows:
City of Roanoke
County of Roanoke
City of Salem
Botetourt County
Town of Vinton
37.3%
29.2%
2O.9%
7.O%
5.6%
Total of Change Order No. 7
100.0%
Respectfully submitted,
Acting City Manager
JDR/LBC/fm
Attachment: Bid Tabulation
O'
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
Department of Environmental Quality
Malcolm Pirnie, Inc.
Mattern & Craig, Inc.
$26,493.44
20,740.18
14,844.85
4,971.96
3,977.57
$71,028.00
Mar~ F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City. Clerk
June 23, 1999
File #60-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34349-062199 accepting the Fiscal Year 1999-2000
funds for the Community Development Block Grant Program, and authorizing the proper
City officials to execute the requisite Grant Agreement with the United States Department
of Housing and Urban Development. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 21,
1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
H:~GENDA99LII.~21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34349-062199.
A RESOLUTION accepting the Fiscal Year 1999-2000 funds for the Community
Development Block Grant Program, and authorizing the proper City officials to execute the requisite
Grant Agreement with the United States Department of Housing and Urban Development (HUD).
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fiscal Year 1999-2000 funds for the Community Development Block Grant
Program are hereby ACCEPTED, upon receipt of an approval letter from HUD.
2. The City Manager or the Assistant City Manager is authorized to execute, and the
City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department
of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all
understandings, assurances and documents relating thereto, in such form as is approved by the City
Attorney, as more particularly set out in the report to this Council dated June 21, 1999.
ATTEST:
City Clerk.
H:XRES'xR-HUD-GR.99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 23, 1999
File #60-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34348-062199 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of funds in
connection with acceptance of 1999-2000 CDBG Program Entitlement and appropriation
and transfer of funds for certain Community Development Block Grant activities. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc;
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H:~.GENDA99k.qJN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34348-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Community Development Block Grant FY00 (1-121) ................. $ 2,755,728
Community Development Block Grant FY99 (122-123) ..............
Community Development Block Grant FY98 (124-125) ...............
Community Development Block Grant FY97 (126-131) ...............
Community Development Block Grant FY96 (132-133) ...............
Community Development Block Grant FY95 (134-136) ...............
3,113,409
3,098,149
2,763,239
2,614,055
3,612,571
Revenue
Community Development Block Grant FY00 (137-149) .............. $ 2,755,728
1) Deanwood Industrial
Park Support (035-G00-0010-5001) $ 1,500
2) Critical Assistance for
the Elderly Support (030-G00-0010-5002) 12,000
3) Gainsboro Professional
Park Support (035-G00-0010-5007) 2,000
4) Consolidated Rehab
Program Support - UDAG (035-G00-0010-0530) 133,954
5) RRHA General
Administration (035-G00-0010-5035) 23,800
6) Consolidated Rehab
Program Support - CDBG
7) Shaffers Crossing Support
8) Operation Paintbrush
Support
9) Quick Response to
Emergencies Support
10) Washington Park Support
11) Regular Employee Salaries
12) Temporary Employee
Wages
13) ICMA Retirement
14) ICMA Match
15) FICA
16) Medical Insurance
17) Dental Insurance
18) Disability Insurance
19) Fees for Professional
Services
20) Advertising
21) Telephone
22) Administrative Supplies
23) Publications and
Subscriptions
24) Training and Development
25) Fleet Management
Daily Vehicle Rental
26) Printing
27) Postage
28) Equipment Rental
29) Other Rental
30) Management Services
31) Regular Employee Salaries
32) ICMA Retirement
33) ICMA Match
34) FICA
35) Medical Insurance
36) Dental Insurance
37) Disability Insurance
38) Telephone
39) Administrative Supplies
40) Expendable Equipment
(<$1 ,ooo)
41) Training and Development
42) Postage
(035-G00-0010-5042)
(035-G00-0010-5047)
(035-G00-0010-5048)
(035-G00-0010-5076)
(035-G00-0010-5282)
(035-G00-0015-1002)
(035-G00-0015-1004)
(035-G00-0015-1115)
(035-G00-0015-1116)
(035-G00-0015-1120)
(035-G00-0015-1125)
(035-G00-0015-1126)
(035-G00-0015-1131 )
(035-G00-0015-2010)
(035-G00-0015-2015)
(035-G00-0015-2020)
(035-G00-0015-2030)
(035-G00-0015-2040)
(035-G00-0015-2044)
(035-G00-0015-2054)
(035-G00-0015-2075)
(035-G00-0015-2160)
(035-G00-0015-3070)
(035-G00-0015-3075)
(035-G00-0015-7015)
(035-G00-0018-1002)
(035-G00-0018-1115)
(035-G00-0018-1116)
(035-G00-0018-1120)
(035-G00-0018-1125)
(035-G00-0018-1126)
(035-G00-0018-1131 )
(035-G00-0018-2020)
(035-G00-0018-2030)
(035-G00-0018-2035)
(035-G00-0018-2044)
(035-G00-0018-2160)
$ 62,249
1,500
4,250
4,600
54,600
162,011
2,000
14,581
1,950
13,662
7,380
741
385
9,000
2,000
3,800
2,500
1,500
3,000
223
600
500
2,843
16,024
80O
37,564
3,381
429
2,874
2,099
2O3
84
5O0
3O0
2OO
423
150
43) Management Services
44) Critical Assistance for the
Elderly
45) Empowering Individuals
with Disabilities
46) TAP - Helping Elderly
Live Pleasantly
47) Demolition
48) Quick Response to
Emergencies
49) Property Maintenance
50) BRHDC/Habitat for
Humanity
51) Washington Park/
HOPE VI
52) Fair Housing Study
53) Consolidated Plan Prep
54) Regular Employee Salaries
55) ICMA Retirement
56) ICMA Match
57) FICA
58) Medical Insurance
59) Dental Insurance
60) Disability Insurance
61) Telephone
62) Telephone - Cellular
63) Administrative Supplies
64) Expendable Equipment
(<$1,000)
65) Motor Fuels and Lubricants
66) Dues and Memberships
67) Training and Development
68) Printing
69) Postage
70) Materials Control
71) Management Services
72) Fleet Management
73) Fleet Rental
74) Furniture and Equipment
(>$1,000)
75) Regular Employee
, Salaries
76) Overtime Wages
77) Temporary Employee
Wages
(035-G00-0018-7015)
(035-G00-0020-5003)
(035-G00-0020-5057)
(035-G00-0020-5080)
(035-G00-0020-5108)
(035-G00-0020-5203)
(035-G00-0020-5352)
(035-G00-0020-5071 )
(035-G00-0020-5283)
(035-G00-0021-5284)
(035-G00-0021-5285)
(035-G00-0022-1002)
(035-G00-0022-1115)
(035-G00-0022-1116)
(035-G00-0022-1120)
(035-G00-0022-1125)
(035-G00-0022-1126)
(035-G00-0022-1131 )
(035-G00-0022-2020)
(035-G00-0022-2021)
(035-G00-0022-2030)
(035-G00-0022-2035)
(035-G00-0022-2038)
(035-G00-0022-2042)
(035-G00-0022-2044)
(035-G00-0022-2075)
(035-G00-0022-2160)
(035-G00-0022-7010)
(035-G00-0022-7015)
(035-G00-0022-7025)
(035-G00-0022-7027)
(035-G00-0022-9005)
(035-G00-0025-1002)
(035-G00-0025-1003)
(035-G00-0025-1004)
$ 150
60,000
2O,635
17,500
90,000
23,000
7,500
60,000
140,000
15,000
5,353
102,986
9,269
1,521
7,878
5,029
537
180
2,000
1,750
1,650
1,500
6OO
3OO
1,000
1,000
3,000
100
1,250
1,000
3,200
1,250
49,794
5OO
50O
78) ICMA Retirement
79) ICMA Match
8O) FICA
81) Medical Insurance
82) Dental Insurance
83) Disability Insurance
84) Maintenance Contracts
85) Fees for Professional
Services
86) Telephone
87) Administrative Supplies
88) Expendable Equipment
(<1,000)
89) Training and Development
90) Local Mileage
91) Postage
92) Equipment Rental/Lease
93) Travel and Education -
Citizens
94) Neighborhood Training
95) CIS Personal Computer
Rental/Maintenance
96) Management Services
97) Small Business
Development
Center/CBDI
98) Hotel Roanoke 108 Loan
Repayment
99) Greater Gainsboro
Development Project
100) Temporary Wages
101) FICA
102) Special Projects
103) Temporary Wages
104) FICA
105) Special Projects
106) Operation Paintbrush
107) Henry Street
Improvements
108) Empowering Individuals
with Disabilities
109) TAP Office
Automation/PREP
110) Adolescent Partnership
Counseling
(035-G00-0025-1115)
(035-G00-0025-1116)
(035-G00-0025-1120)
(035-G00-0025-1125)
(035-G00-0025-1126)
(035-G00-0025-1131 )
(035-G00-0025-2005)
(035-G00-0025-2010)
(035-G00-0025-2020)
(035-G00-0025-2030)
(035-G00-0025-2035)
(035-G00-0025-2044)
(035-G00-0025-2046)
(035-G00-0025-2160)
(035-G00-0025-3070)
(035-G00-0025-5124)
(035-G00-0025-5147)
(035-G00-0025-7007)
(035-G00-0025-7015)
(035-G00-0030-5021)
(035-G00-0030-5135)
(035-G00-0030-5286)
(035-G00-0032-1004)
(035-G00-0032-1120)
(035-G00-0032-2034)
(035-G00-0036-1004)
(035-G00-0036-1120)
(035-G00-0036-2034)
(035-G00-0037-5102)
(035-G00-0037-5151 )
(035-G00-0038-5057)
(035-G00-0038-5067)
(035-G00-0038-5074)
4,571
585
3,886
2,862
278
122
80
1,000
1,500
1,250
250
2,000
500
1,000
584
1,383
150
500
200
55,000
557,190
408,000
22,000
2,000
8,700
17,800
1,400
1,500
21,250
92,000
8,700
20,700
15,700
111 ) Apple Ridge Farms
112) Opportunity Knocks
113) YMCA Learning Center
114) Emergency Assistance
Fund
115) West End Center -
Teen Group
116) YMCA - Magic Place
at Hurt Park
117) Resource Mothers
118) Business Training
Initiative
119) Scouting Early Leads
to the Future (SELF)
120) YWCA Youth Club
121 ) Indirect Costs
122) Shenandoah Hotel
123) Unprogrammed CDBG -
Section 108 Loan
124)
125)
126)
127)
128)
129)
130)
131)
132)
133)
134)
135)
136)
137)
138)
139)
Elm Avenue Rehab
YWCA Children's Garden
Economic Development
Investment Fund
Small and Minority
Business Development
Program
Neighborhood
Development Grants
Mini-Grants
Northwest Child
Development Center
West End Center-
Master Expansion
Deanwood Industrial Park
Northwest Child
Development Center
Deanwood Industrial Park
Economic Development
Investment Fund
Northwest Child
Development Center
CDBG Entitlement
Other Program
Income - RRHA
Cooper Industries (UDAG)
(035-G00-0038-5084)
(035-G00-0038-5098)
(035-G00-0038-5152)
(035-G00-0038-5158)
(035-G00-0038-5160)
(035-G00-0038-5169)
(035-G00-0038-5222)
(035-G00-0038-5263)
(035-G00-0038-5269)
(035-G00-0038-5350)
(035-G00-0040-5154)
(035-099-9930-5246)
(035-099-9940-5188)
(035-098-9820-5140)
(035-098-9837-5290)
(035-097-9730-5136)
(035-097-9730-5288)
(035-097-9737-5028)
(035-097-9737-5066)
(035-097-9737-5287)
(035-097-9737-5289)
(035-095-9530-5020)
(035-095-9537-5287)
(035-094-9430-5020)
(035-094-9430-5136)
(035-094-9437-5287)
(035-035-1234-0001 )
(035-035-1234-0003)
(035-035-1234-0006)
$ 20,700
15,700
18,700
46,537
21,350
17,350
22,700
38,700
11,063
13,700
43,495
250,000
(250,000)
(100,000)
100,000
(137,964)
20,000
10,000
5,000
100,000
(33,057)
33,057
(17,443)
(46,536)
63,979
2,108,000
40,000
13,333
140) Parking Lot Income
Williamson Road (UDAG)
141) Loan Payment- NNEO-
810 Loudon
142) Trompeter Bros. L.C.
143) SRO Loan to TAP
144) Homeownership
Assistance
145) Lagniappe Loan
Repayment
146) KDL Investments Loan
Repayment
147) Downtown Associates
148) Hotel Roanoke Loan
Repayment
149) Rental Rehab Repay
(035-035-1234-0007)
(035-035-1234-0009)
(035-035-1234-0016)
(035-035-1234-0020)
(035-035-1234-0022)
(035-035-1234-0031)
(035-035-1234-0032)
(035-035-1234-0033)
(035-035-1234-0034)
(035-035-1234-0040)
120,621
2,119
6,721
5,600
20,000
7,620
9,964
1,750
400,000
20,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
¸Ix,
Roanoke, Virginia
June 21, 1999
99-23
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1999-2000 Community Development Block Grant (CDBG) Program
Entitlement and Appropriation of Funds for CDBG Activities
I. Background:
mo
City Council authorized filing a CDBG application through the submission of the
Annual Update to the Consolidated Plan to the Department of Housing and Urban
Development (HUD) for FY 1999-2000 on May 11, 1999, by Resolution No.
34281-051199.
HUD approval of the City's FY 1999-2000 CDBG application is forthcoming.
The letter of approval is pending the routine release process.
II. Current Situation:
Grant approval is for $2,108,000, the amount of the entitlement provided to the City
by HUD for fiscal year 1999-2000.
Bo
Appropriation request includes $647,728 in expected CDBG 1999-2000 program
income received from parking receipts, Hotel Roanoke 108 loan repayment, Housing
Authority rehabilitation loan repayments, miscellaneous loan repayments and
repayments from the Home Ownership Assistance program. (See Attachment A -
page 4)
C. Total appropriation request is $2,755,728.
CDBG Entitlement
Estimated 1999-2000 Program Income
$2,108,000
$ 647,728
Total Appropriation
$2,755,728
Do
Additionally, $585,000 needs to be transferred from program accounts in the prior
year of CDBG entitlement that have not been expended as detailed in Attachment B.
Members of Council
Page 2
99-23
III.
IV.
Issues:
A. Impact on community_ development in the Ci_ty
B. Funding
C. Timing
D. Administrative capability
Alternatives:
m. 1.
Adopt a resolution accepting the FY 1999-2000 CDBG funds, when the letter
of approval is received from HUD, and authorize the Acting City Manager
to execute the requisite Grant Agreement, Funding Approval, and any other
forms required by HUD on behalf of the City in order to accept such funds,
said Agreement and forms to be approved as to form by the City Attorney;
and
Appropriate $2,755,728 to revenue and expenditure accounts in the Grant
Fund to be established by the Director of Finance ($2,108,000 in CDBG FY
1999-2000 entitlement and $647,728 in projected 1999-2000 program
income) as detailed in Attachment A; and
o
Transfer $585,000 between program accounts in the prior years of CDBG
entitlements as detailed in Attachment B.
ao
Impact on communi _ty development in the City would be positive,
continuing programs which Council has endorsed in the past, and
funding new initiatives to address citizens' concerns.
bo
Funding would be available from the sources as listed in Part Il, C
and D.
Co
Timing is important. The funds are needed to implement programs
on or, as soon as possible after, July 1, 1999.
Administrative capability will be positively affected. Appropriating
funds will allow tracking for reporting purposes and prevent
disallowed costs.
Members of Council
Page 3
99-23
Vo
Bo
Do not adopt a resolution accepting the FY 1999-2000 CDBG funds when the
letter of approval is received from HUD, and do not authorize the Acting City
Manager to execute the requisite Grant Agreement, Funding Approval, and
any other forms required by HUD on behalf of the City in order to accept
such funds; and
Do not appropriate $2,755,728 to revenue and expenditure accounts in the
Grant Fund to be established by the Director of Finance ($2,108,000 in
CDBG entitlement and $647,728 in projected 1999-2000 program income)
as detailed in Attachment A; and
3. Do not transfer $585,000 between accounts as detailed in Attachment B.
ao
Impact on communi _ty development in the City could be negative if
programs are delayed or canceled.
b. Funding would not be an issue.
Co
Timing could be a problem as construction projects or acquisition
could be delayed, and staff salaries may be affected if City Council
does not accept the new entitlement by July 1, 1999.
d. Administrative capabili _ty would not be an issue.
Recommendation:
A° 1.
It is recommended that Ci_ty Council concur with Alternative A and adopt a
resolution accepting the FY 1999-2000 CDBG funds, when the letter of
approval is received from HUD, and authorize the Acting City Manager to
execute the requisite Grant Agreement, Funding Approval, and any other
forms required by HUD on behalf of the City in order to accept such funds,
said Agreement and forms to be approved as to form by the City Attorney;
and
Appropriate $2,755,728 to revenue and expenditure accounts in the Grant
Fund to be established by the Director of Finance ($2,108,000 in CDBG
entitlement and $647,728 in projected 1999-2000 program income) as
detailed in Attachment A; and
o
Transfer $585,000 between program accounts in the prior years of CDBG
entitlements as detailed in Attachment B.
JDR/mm
Attachments
CC:
Assistant City Manager
City Attomey
Director of Finance
Director of Public Works
Director of Human Development
Director of Utilities and Operations
Director of Public Safety
Office of Management and Budget
Office of Grants Compliance
Members of Council
Page 4
99-23
Respectfully submitted,
Acting City Manager
Itemized Expenditur.~s for CDBG Fiscal Year 1999-2000 Funds
Account No. Item Description Amount
RRHA General Administration & Support Costs
035-G00-0010-5001 Deanwood Industrial Park Support $1,500.00
5002 Critical Assistance for the Elderly Support $12,000.00
5007 Gainsboro Professional Park Support $2,000.00
5030 Consolidated Rehab Program Support - UDAG $133,954.00
5035 RRHA General Administration $23,800.00
5042 Consolidated Rehab Program Support - CDBG $62,249.00
5047 Shaffers Crossing Support $1,500.00
5048 Operation Paintbrush Support $4,250.00
5076 Quick Response To Emergencies Support $4,600.00
5282 Washington Park Support $54,600.00
Subtotal $300,453.00
Grants Compliance CDBG Administration
035-G00-0015-1002 Regular Employee Salaries $162,011.00
1004 Temporary Employee Wages 2,000.00
1116 ICMA Retirement 14,581.00
1116 ICMA Match 1,950.00
1120 FICA ~ 13,662.00
1125 Medical Insurance 7,380.00
1126 Dental Insurance 741.00
1131 Disability Insurance 385.00
2010 Fees for Professional Services 9,000.00
2015 Advertising 2,000.00
2020 Telephone 3,800.00
2030 Administrative Supplies 2,500.00
2040 Publications and Subscriptions 1,500.00
2044 Training and Development 3,000.00
2054 Fleet Management Daily Vehicle Rental 223.00
2075 Printing 600.00
2160 Postage 500.00
3070 Equipment Rental 2,843.00
3075 Other Rental 16,024.00
7015 Management Services 800.00
Subtotal $245,500.00
Housing Development Administration
035-G00-0018-1002 Regular Employee Salaries $37,564.00
1115 ICMA Retirement 3,381.00
1116 ICMA Match 429.00
1120 FICA 2,874.00
1125 Medical Insurance 2,099.00
1126 Dental Insurance 203.00
1131 Disability Insurance 84.00
2020 Telephone I 500.00
2030 Administrative Supplies 300.00
2035 Expendable Equipment (<$1,000) 200.00
2044 Training and Development 423.00
035-G00-0020-
035-G00-0021-
2160
7015
50O3
5057
5080
5108
5203
5352
5071
5283
5284
5285
035-G00-0022-1002
1115
1116
1120
1125
1126
1131
2O2O
2021
2O30
2035
2038
Postage
Management Services
Subtotal
Housing
Critical Assistance for the Elderly
Empowering Individuals with Disabilities
TAP - Helping Elderly Live Pleasantly
Demolition
Quick Response to Emergencies
Prope~yMaintenance
BRHDC / Habitat for Humanity
Washington Park / HOPE VI
Subtotal
Planning FY 2000
Fair Housing Study
Consolidated Plan Prep
Subtotal
City Code Enforcment Administration
Regular Employee Salaries
ICMA Retirement
ICMA Match
FICA
Medicallnsurance
Dental Insurance
Disability Insurance
Telephone
Telephone - Cellular
Administrative Supplies
Expendable Equipment (<$1000)
Motor Fuels and Lubricants
150.00
150.00
$48,357.OO
$60,000.00
$20,635.00
$17,500.00
$90,000.00
$23,000.00
$7,500.00
$60,000.00
$140,000.00
$418,635.00
3,200.00
9005 Furniture and Equipment (>$1000) 1,250.00
Subtotal $147,000.00
7O27
7O25
7105
7010
Fleet Rental
Fleet Management
Management Services
Materials Control
Postage
2160
2042 Dues and Memberships 300.00
2044 Training and Development 1,000.00
2075 Printing
$5,353.00
$20,353.00
$102,986.00
9,269.00
1,521.00
7,878.00
5,029.00
537.00
180.00
2,000.00
1,750.00
1,650.00
1,500.00
600.00
1,000.00
3,000.00
100.00
1,250.00
1,000.00
$15,000.00
Neighborhood Partnership
--~'5-G00-0025-1002 Regular Employee Salaries $49,794.00
1003 Overtime Wages ~ 500.00
1004 Temporary Employee Wages , 500.00
1115 ICMA Retirement 4,571.00
1116 ICMA Match 585.00
1120 FICA 3,886.00
1125 Medical Insurance 2,862.00
1126 Dental Insurance 278.00
1131 Disability Insurance 122.00
2005 Maintenance Contracts 80.00
2010 Fees for Professional Services 1,000.00
2020 Telephone 1,500.00
2030 Administrative Supplies 1,250.00
2035 Expendable Equipment ~ 250.00
2044 Training and Development 2,000.00
2046 Local Mileage 500.00
2160 Postage : 1,000.00
3070 Equipment Rental/Lease 584.00
5124 Travel & Education - Citizens 1,383.00
5147 Neighborhood Training 150.00
I 7007 CIS Personal Computer Rental/Maintenance 500.00
I 7015 Management Services 200.00
Subtotal $73,495.00
Economic Development Projects
035-G00-0030-
5021 Small Business Development Center / CBDI $55,000.00
5135 Hotel Roanoke 108 Loan Repayment ~ $557,190.00
5286 Greater Gainsboro Development Project $408,000.00
Subtotal $1,020,190.00
Job Training / Internship Program (OOY)
035-G00-0032-1004 Temporary Wages $22,000.00
1120 FICA 2,000.00
2034 Special Projects ~ 8,700.00
Subtotal $32,700.00
Pregnant Teen / Teen Parent - Social Services
035-G00-0036-1004 Temporary Wages $17,800.00'
1120 FICA 1,400.00 i
2034 Special Projects 1,500.00
Subtotal $20,700.00
Neighborhood Projects
0~,.,.3-G00-0037
5102 Operation Paintbrush $21,250.00
$92,000.00
5151 Henry Street Improvements
Subtotal $113,250.00
Human Development Programs
035-G00-0038
5057 Empowering Individuals with Disabilities $8,700.00
5067 TAP Office Automation / PREP $20,700.00
5074 Adolescent Partnership Counseling $15,700.00
5084 Apple Ridge Farms $20,700.00
5098 Opportunity Knocks $15,700.00
5152 YMCA Learning Center $18,700.00
5158 Emergency Assistance Fund $46,537.00
5160 West End Center - Teen Group $21,350.00
5169 YMCA- Magic Place at Hurt Park $17,350.00
5222 Resource Mothers $22,700.00
5263 Business Training Initiative $38,700.00
5269 Scouting Early Leads to the Future (SELF) $11,063.00
5350 YWCA Youth Club $13,700.00
Subtotal $271,600.00
035-G00-0040-5154 Indirect Costs $43,495.00
TOTAL EXPENDITURES $2,755,728.00
035-035-1234-0001 CDBG Entitlement $2,108,000.00
0003 Other Program Income - RRHA $40,000.00
0006 Cooper Industries (UDAG) $13,333.00
0007 Parking Lot Income- Williamson Road (UDAG) $120,621.00
0009 Loan Payment - NNEO - 810 Loudon $2,119.00
0016 Trompeter Bros. L.C. $6,721.00
0020 SRO Loan to TAP $5,600.00
0020 Homeownership Assistance $20,000.00
0031 Lagniappe Loan Repayment $7,620.00
0032 KDL Investments Loan Repayment $9,964.00
0033 Downtown Associates $1,750.00
0034 Hotel Roanoke Loan Repayment $400,000.00
0040 Rental Rehab Repay $20,000.00
TOTAL REVENUE $2,755,728.00
-~ CDBG Account Transfers
Account No. Item Description Amount
035-094-9437-5287 Northwest Child Development Center $63,979.00
035-095-9537-5287 Northwest Child Development Center $33,057.00
035-097-9737-5287 Northwest Child Development Center $2,964.00
035-097-9737-5028 Neighborhood Development Grants $10,000.00
035-097-9737-5066 Mini-Grants $5,000.00
035-097-9737-5289 West End Center- Master Expansion $100,000.00
035-097-9730-5288 Small & Minority Business Development Program $20,000.00
035-098-9837-5290 YWCA Children's Garden $100,000.00
053-099-9930-5246 Shenandoah Hotel $250,000.00
Total Transfer Increases $585,000.00
035-094-9430-5136 Economic Development Investment Fund ($46,536.00)
035-094-9430-5020 Deanwood Industrial Park ($17,443.00)
035-095-9530-5020 Deanwood Industrial Park ($33,057.00)
035-097-9730-5136 Economic Development Investment Fund ($137,964.00)
i035-098-9820-5140 EImAvenue Rehab ($100,000.00)
035-099-9940-5188,~ Unprogrammed CDBG - Section 108 Loan, ($250,000.00)
Total Transfer Decreases i ($585,000.00)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 24, 1999
File ~60-304
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34351-062199 authorizing the Acting City Manager
or Acting Assistant City Manager to execute an administrative agreement, and any
necessary amendments thereto, with the Boys and Gids Club of Roanoke Valley, Inc., for
renovation of a building to be used as a youth center for the implementation of a
Community Development Block Grant program. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Floyd Johnson, Executive Director, Boys and Girls Club of Roanoke Valley, 2626
Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~AGENDA-q~JUN2 I. WPD
Roanoke, Virginia
June 21, 1999
99-16
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Authorization to Amend 1998/1999 Consolidated
Plan Annual Update and to Execute a CDBG
Agreement with Boys and Girls Club of Roanoke
Valley, Inc.
I. Background:
Ao
Each year, the City submits a Consolidated Plan Annual Update (Annual
Update) to the U.S. Department of Housing and Urban Development
(HUD) in order to receive Community Development Block Grant (CDBG)
entitlement. The Annual Update describes the individual programs and
projects to be conducted with the funds awarded to the City.
CDBG funds are used for a wide range of community projects,
such as housing, human services and neighborhood and economic
development.
Bo
Substantial amendments to the Annual Update require a 30-day public
comment period before the change can be implemented.
Council authorized approval of the FY 1998-1999 Annual Update to the
Consolidated Plan by Resolution No. 33873-051198 and appropriated funds
by Ordinance No. 33874-061598.
Southeast Community Center project was approved to receive $120,000.00,
during Fiscal Year 1998-1999, to allow for a collaborative community effort
to provide a community center in the southeast portion of the City of
Roanoke. The anticipated lead agencies were to be the Presbyterian
Community Center and the Boys and Girls Club.
Discussion between the Presbyterian Community Center and the Boys and
Girls Club and Roanoke City staff has been ongoing to determine the best
use of CDBG funds.
No contract has been entered into, to date, for the use of the $120,000.00
in CDBG funds originally allocated to the Southeast Community Center.
II. Current Situation:
Office of Grants Compliance staff has recommended and received the
approval of City administration to follow through with the recommendation
of dividing the $120,000.00 between the Presbyterian Community Center
and the Boys and Girls Club of Roanoke Valley, Inc. to allow two community
centers.
Boys and Girls Club of Roanoke Valley, Inc. is ready to enter into an
Agreement for the use of $60,000.00. It is anticipated that this money will
leverage approximately $380,000.00 in private funds. This project includes
the renovations to the property located at 1714 Ninth Street, SE., which will
be used as a youth center for the Boys and Girls Club of Roanoke Valley,
Inc.
Presbyterian Community Center is currently working on final details with the
property owner regarding leasing additional space for the Presbyterian
Community Center. A separate report will be made to City Council for the
remaining $60,000.00 to be used by the Presbyterian Community Center.
Co
An amendment is needed to the Annual Update as a result of dividing
$120,000.00 of CDBG funds currently allocated for one community center to
be equally given to the Boys and Girls Club of Roanoke Valley, Inc. and the
Presbyterian Community Center.
The public comment period to amend the Annual Update began June 4,
1999, and ends July 6, 1999. Execution of the agreement with the Boys and
Girls Club of Roanoke Valley, Inc., pursuant to the amendment of the Annual
Update, cannot be implemented until the public comment period has
concluded.
Eo
Authorization is needed from City Council to amend the Annual Update and
execute the necessary agreement with Boys and Girls Club of Roanoke
Valley, Inc.
III. Issues:
A. Community Needs
B. Cost to the City
C. Timing
IV. Alternatives:
A. 1. Authorize the Acting City Manager to amend the 1998-1999 Annual
Update to allocate $60,000.00 in CDBG funds to the Boys and Girls
Club of Roanoke Valley, Inc. for renovations of the property located
at 1714 Ninth Street, SE., including the submission of appropriate
documents to HUD following the public review and comment period,
provided no compelling adverse public comments are received;
Authorize the Acting City Manager or Acting Assistant City Manager
to execute, and the City Clerk to attest, a CDBG Agreement with Boys
and Girls Club of Roanoke Valley, Inc. (similar in form and content to
Attachment A) and amendments thereto, if necessary, approved by
the Acting City Attorney. Any such amendments shall be within the
limits of the funds appropriated by City Council and the purposes set
forth in the Agreement for the project; and
Authorize the Department of Finance to transfer $60,000.00 from
account 035-099-9937-5149 to an account to be established titled
"Boys and Girls Club of Roanoke Valley."
ao
Community needs are met by allowing the Boys and Girls Club
of Roanoke Valley, Inc. to renovate the property located at
1714 Ninth Street SE for conducting needed youth programs
after school and also during the summer months.
Cost to the City is $60,000.00 in CDBG funds. Funds are
available in an existing account as noted above in "A.3"
Timing is important in that CDBG funds approved for FY 1998-
1999 will be obligated and allow the City to meet its
Consolidated Plan goals.
Do not authorize or approve an amendment to the 1998-1999 Annual
Update, the execution of a CDBG Agreement with Boys and Girls
Club of Roanoke Valley, Inc. or the transfer of funds.
Community needs will not be met for providing the needed
programs for the youth of Southeast Roanoke.
b. Cost to the City would not be an issue.
Co
Timing to obligate the CDBG funds approved for FY 1998-
1999 would not be met and the City would not meet its
Consolidated Plan goals.
Recommendation:
It is recommended that City Council concur with Alternative A, which would:
Authorize the Acting City Manager to amend the 1998-1999 Annual
Update to allocate $60,000.00 in CDBG funds to the Boys and Girls
Club of Roanoke Valley, Inc. for renovations of the property located
at 1714 Ninth Street, SE., including submission of appropriate
documents to HUD following the public review and comments period,
provided no compelling adverse public comments are received;
Authorize the Acting City Manager or the Actinq Assistant City
Manager to execute, and the City Clerk to attest, a CDBG Agreement
with Boys and Girls Club of Roanoke Valley, Inc. (similar in form to
Attachment A) and amendments thereto, if necessary, approved by
the Acting City Attorney. Any such amendments shall be within the
limits of the funds appropriated by City Council and the purposes set
forth in the Agreement for the project; and
Authorize the Department of Finance to transfer $60,000.00 from
account 035-099-9937-5149 to a new account to be established titled
"Boys and Girls Club of Roanoke Valley."
Respectfully submitted,
Acting City Manager
JDR/CAH/m
CC:
Acting Assistant City Manager
Acting City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Acting Budget Administrator
Floyd Johnson, Executive Director, Boys and Girls Club of Roanoke Valley
AGREEMENT
Attachment A
This Agreement is made and entered into this
between the following parties:
day of June 1999, by and
The Grantee-
City of Roanoke, Virginia
215 Church Avenue, SW
Roanoke, Virginia 24011
and the Subgrantee -
Boys and Girls Club of Roanoke Valley, Inc.
1714 Ninth Street, SE
Roanoke, Virginia 24013
WHEREAS, the Grantee has been authorized by its City Council pursuant to Resolution
No. -062199, adopted June 21, 1999 to provide Sixty Thousand Dollars and
00/100 ($60,000) in Community Development Block Grant funds as part of its Boys
and Girls Club Program; and
WHEREAS, the Roanoke City Council approved by Resolution No.~-062199, the
1999 Community Development Block Grant (CDBG) program and Ordinance No.
062199 appropriated funds therefore.
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. SCOPE OF SERVICES:
The Subgrantee shall use the CDBG funds for the first phase of a two or a
three-phase project in order to renovate the building located at 1714 Ninth
Street, SE. Once renovation work has been completed, the building will be used
as a youth center for the Boys and Girls Club of Roanoke Valley, Inc.
2. TIME OF PERFORMANCE:
This Agreement shall be for the period of June 1, 1999 through June 30, 2000.
3. BUDGET:
The total amount of CDBG funds used for this project shall not exceed
$60,000. Phase one shall consist of, but not be limited to the following;
CDBG Budget
Build disability accessible ramp
2,000.00
Close down back section of Building
3,000.00
Close opening underneath bridge
500.00
Renovate two bathrooms to ADA standards $21,000.00
Install iron fence at side of building
500.00
Secure stairs to basement
$ 2,000.00
HVAC two new units
6,000.00
Electrical, including fire alarms
$15,000.00
TOTAL $ 60,000.00
With prior approval from the Office of Grants Compliance, budgeted funds may
be shifted among approved line items for expenses which are consistent with
the Scope of Services.
4. PROPOSED PAYMENT SCHEDULE AND PROCEDURES'
Requests for payment will be submitted to the City's Office of Grants
Compliance for initial review and approval for payment. Funds will be disbursed
monthly, as needed. Payment will be made to the Subgrantee within ten (10)
days from date of receipt, subject to the approval of the Grantee. Approval of
each reimbursement request will be subject to CDBG eligibility and timely
receipt of the monthly reports detailed in Paragraph 11. The Grantee reserves
the right to refuse payment to the Subgrantee in the event that the Subgrantee
submits a reimbursement request sixty (60) calendar days from the contract
expiration date.
5. SECTION 504:
The Subgrantee agrees to comply with any federal regulation issued pursuant
to compliance with the Section 504 of the Rehabilitation Act of 1973, as
amended which prohibits discrimination against the disabled in any federal
assisted program.
6. INDEMNIFICATION:
Subgrantee agrees and binds itself and its successors and assigns to indemnify,
keep and hold the City and its officers, employees, agents, volunteers and
representatives free and harmless from any liability on account of any injury or
damage of any type to any person or property growing out of or directly or
indirectly resulting from any act or omission of Subgrantee including: (a)
Subgrantee use of the streets or sidewalks of the City or other public property;
(b) the performance under this Agreement; (c) the exercise of any right or
privilege granted by or under this Agreement; or (d) the failure, refusal or
neglect of Subgrantee to perform any duty imposed upon or assumed by
Subgrantee by or under this Agreement. In the event that any suit or
proceeding shall be brought against the City or any of its officers, employees,
agents, volunteers or representatives at law or in equity, either independently
or jointly with Subgrantee on account thereof, Subgrantee upon notice given to
it by the City or any of its officers, employees, agents, volunteers or
representatives, will pay all costs of defending the City or any of its officers,
employees, agents, volunteers or representatives in any such action or other
proceeding. In the event of any settlement or any final judgement being
awarded against the City or any or its officers, employees, agents, volunteers
or representatives, either independently or jointly with Subgrantee then
Subgrantee will pay such settlement or judgement in full or will comply with
such decree, pay all costs and expenses of whatsoever nature and hold the City
or any of its officers, employees, agents, volunteers or representatives harmless
therefrom.
7. COMPLIANCE WITH FEDERAL REGULATIONS:
The Subgrantee agrees to abide by the HUD conditions for CDBG programs as
set forth in Attachment A and all other applicable federal regulations relating to
specific programs performed hereunder.
8. FEDERAL LABOR STANDARDS PROVISIONS.
Except with respect to the rehabilitation of residential property designed for
residential use for fewer than eight families, the Subgrantee and all contractors
engaged under contracts in excess of Two Thousand Dollars ($2,000.00) for
the construction, rehabilitation, completion or repair of any building or work
financed in whole or in part with assistance provided under this Agreement
shall comply with HUD requirements pertaining to such contracts and the
applicable requirements of the regulations of the United States Department of
Labor ("Department of Labor") under 29 CFR Parts 3 and 5, governing the
payment of wages and the ratio of apprentices and trainees to journeymen;
10.
provided that if wage rates higher than those required under such regulations
are imposed by State or local law, nothing hereunder is intended to relieve the
Subgrantee of its obligation, if any, to require payment of the higher rates. The
Subgrantee shall cause or require to be inserted in full in any such contracts
subject to such regulations, provisions meeting the requirements of 29 CFR 5.5.
These provisions are detailed in Attachment B to this document, and are
incorporated by reference herein. No award of the contracts covered under this
section of the Agreement shall be made to any contractor who is at the time
ineligible under the provisions of any applicable regulations of the Department
of Labor to receive an award of such contract.
UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee shall comply with the requirements and standards of OMB
Circular No. A-87, "Principles for Determining Costs Applicable to Grants and
Contracts with State, Local and Federally recognized Indian Tribal
Governments," and with all applicable sections of 24 CFR Part 85, "Uniform
Administrative Requirements for Grants and Cooperative Agreements to State
and Local Governments."
PROGRAM INCOME:
11.
"Program income" means gross income received by the Grantee or Subgrantee
directly generated from the use of CDBG funds. Program income from any and
all sources shall be submitted to the City within five (5) days of its receipt by
the Subgrantee. No program income is expected.
RECORDS AND REPORTS:
12.
The Subgrantee
matters covered
and the services
(3) years after
shall maintain full and accurate records with respect to all
under this Agreement. All records pertaining to this Agreement
performed pursuant to it, shall be retained for a period of three
the expiration date of this Agreement or its amendments.
Appropriate City and/or HUD personnel shall have free access to those records
during the Agreement duration and the following three-year time period.
The Subgrantee shall submit monthly reports to the Office of Grants Compliance
(See Attachment B). The reports are due no later than the 15th of the following
month depicting the number of Iow and moderate income persons.
CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee,
who is in a position to participate in a decision-making process or gain inside
13.
14.
15.
16.
information with regard to any CDBG activity, may obtain a personal or financial
interest in any contract, subcontract or agreement with respect thereto, or in
the proceeds thereunder, either for themselves, their family or business
associates, during their tenure or for one (1) year thereafter.
SUSPENSION AND TERMINATION.
Suspension or termination may occur if the Subgrantee materially fails to
comply with any term of this award, and the award may be terminated for
convenience by the Grantee or Subgrantee upon written notification to the
awarding agency (HUD), setting forth the reasons for such termination, the
effective date, and in the case of partial termination, the portion to be
terminated.
REVERSION OF ASSETS:
Upon expiration of this agreement, or amendments thereto, the Subgrantee shall
transfer to the City any CDBG funds or program income on hand at the time of
expiration, or received after such expiration, and any accounts receivable
attributable to the use of CDBG funds.
THIRD-PARTY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than
the Subgrantee.
ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated
funds have been paid or will be paid, by or on behalf of it, to any persons for
influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an office or employee of Congress, or an employee of a
Member of congress in connections with the awarding of any Federal contract,
the making of any Federal grant, the making of any Federal loan, the entering
into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement. If any funds other than Federal funds have been paid or will be
paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this
agreement, the Subgrantee will complete and submit Standard Form-LLL,
"Disclosure Form to Report Lobbying, "in accordance with its instructions.
1 7. ENTIRE AGREEMENT:
18.
This Agreement, including all of its Exhibits, represents the entire agreement
between the parties and this Agreement shall not be modified, amended, altered
or changed, except by written agreement executed by the parties.
GOVERNING LAW:
This Agreement shall be governed by laws of the Commonwealth of Virginia.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of
the day and year hereinabove written:
ATTEST:
CITY OF ROANOKE:
By
Mary F. Parker, City Clerk
By
City Manager/Assistant City Manager
ATTEST:
BOYS & GIRLS CLUB OF
ROANOKE VALLEY, INC.
By
Secretary to the Board
By
Floyd A. Johnson, Executive Director
APPROVED AS TO CDBG ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance Assistant City Attorney
APPROVED AS TO EXECUTION
Assistant City Attorney
APPROPRIATION AND FUNDS
REQUIRED FOR THIS CONTRACT
CERTIFIED
Director of Finance
Date
Account No.035-099-9938-5280
$60,000
U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
SPECIAL TERMS AND CONDITIONS
"Section 3" Compliance in the Provision of Training, Employment and Busines::
Opportunities:
Bo
Co
The work to be performed under this contract is on a project assisted under a program
providing direct Federal financial assistance from the Department of Housing and Urban
Development and is subject to the requirements of Section 3 of the Housing and Urban
Development Act of 1968, as amended, 12 U.S.C. 170. Section 3 requires that to the
greatest extent feasible opportunities for training and employment be given lower
income residents of the project area and contracts for work in connection with the
project be awarded to business concerns which are located in, or owned in substantial
part by persons residing in the area of the project.
The parties to this contract will comply with the provisions of said Section 3 and the
regulations issued pursuant thereto by the Secretary of Housing and Urban Development
set forth in 24 CFR Part 135, and all applicable rules and orders of the Department
issued thereunder prior to the execution of this contract. The parties to this contract
certify and agree that they are under no contractual or other disability which would
prevent them from complying with these requirements.
The contractor will send to each labor organization or representative of workers with
which he has a collective bargaining agreement or other contract or understanding, if
any, a notice advising the said labor organization or workers' representative of his
commitments under this Section 3 clause and shall post copies of the notice in
conspicuous places available to employees and applicants for employment or training.
The contractor will include this Section 3 clause in every subcontract for work in
connection with the project and will, at the direction of the applicant for or recipient of
Federal financial assistance, take appropriate action pursuant to the subcontract upon
a finding that the subcontractor is in violation of regulations issued by the Secretary of
Housing and Urban Development 24 CFR Part 135. The contractor will not subcontract
with any subcontractor where it has notice or knowledge that the latter has been found
in violation of regulations under 24 CFR part 135 and will not let any subcontract unless
the subcontractor has first provided it with a preliminary statement of ability to comply
with the requirements of these regulations.
Compliance with the provisions of Section 3, the regulations set forth in 24 CFR Part
135, and all applicable rules and orders of the Department issued hereunder prior to the
execution of the contract, shall be a condition of the federal financial assistance
provided to the project, binding upon the applicant or recipient for such assistance, its
successor and assigns. Failure to fulfill these requirements shall subject the applicant
or recipient, its contractors and subcontractors, its successors and assigns to those
sanctions specified by the grant or loan agreement or contract through which Federal
assistance is provided, and to such sanctions as are specified by 24 CFR Part 135.
Equal Employment Opportunity_: Contracts subject to Executive Order 11246, as amended:
Such contracts shall be subject to HUD Equal Employment Opportunity regulations at 24 CFR
Part 130 applicable to HUD-assisted construction contracts.
The Contractor shall cause or require to be inserted in full in any non-exempt contract and
subcontract for construction work, or modification thereof as defined in said regulations, which
is paid for in whole or in part with assistance provided under this Agreement, the following
equal opportunity clause: "During the performance of this contract, the contractor agrees as
follows:
The contractor will not discriminate against any employee or applicant for employment
because of race, color, religion, sex or national origin. The contractor will take
affirmative action to ensure that applicants are employed and that employees are treated
during employment without regard to their race, color, religion, sex or national origin.
Such action shall include, but not be limited to, the following: employment, upgrading,
demotion or transfer; recruitment or recruitment advertising; layoffor termination; rates
of pay or other forms of compensation; and selection for training, including
apprenticeship. The contractor agrees to post in conspicuous places available to
employees and applicants for employment, notices to be provided by the contracting
officer setting forth the provisions of this nondiscrimination clause.
The contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the contractor, state that all qualified applicants will receive consideration for
employment without regard to race, color, religion, sex or national origin.
The contractor will send to each labor union or representative of workers with which he
has a collective bargaining agreement or other contract or understanding, a notice to be
provided by the Contract Compliance Officer advising the said labor union or workers'
representatives of the contractor's commitment under this section and shall post copies
of the notice in conspicuous places available to employees and applicants for
employment.
The contractor will comply with all provisions of Executive Order 11246 of September
24, 1965, and of the rules, regulations and relevant orders of the Secretary of Labor.
The contractor will furnish all information and reports required by Executive Order
11246 of September 24, 1965, and by the rules, regulations and orders of the Secretary
of Labor, or pursuant thereto, and will permit access to his books, records and accounts
by the Department and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules, regulations and orders.
c:\attachmt.agr. 2
In the event of the contractor's noncompliance with the nondiscrimination clauses of this
contract or with any of such rules, regulations or orders, this contract may be canceled,
terminated or suspended in whole or in part, and the contractor may be declared
ineligible for further Government contracts or Federally-assisted construction contract
procedures authorized in Executive Order 11246 of September 24, 1965, or by rule,
regulation or order of the Secretary of Labor, or as otherwise provided by law.
Go
The contractor will include the portion of the sentence immediately preceding paragraph
(A) and the provisions of paragraphs (A) through (G) in every subcontract or purchase
order unless exempted by rules, regulations or orders of the Secretary of Labor issued
pursuant to Section 204 of Executive Order 11246 of September 24, 1965, so that such
provisions will be binding upon each subcontractor or vendor. The contractor will take
such action with respect to any subcontract or purchase order as the Department may
direct as a means of enforcing such provisions, including sanctions for noncompliance;
provided, however, that in the event a contractor becomes involved in or is threatened
with litigation with a subcontractor or vendor as a result of such direction by the
Department, the contractor may request the United States to enter into such litigation
to protect the interest of the United States."
The Contractor further agrees that it will be bound by the above equal opportunity clause with
respect to its own employment practices when it participates in Federally-assisted construction
work; provided, that if the Contractor so participating is a State or local government, the above
equal opportunity clause is not applicable to any agency, instrumentality or subdivision of such
government which does not participate in work on or under the contract. The Contractor agrees
that it will assist and cooperate actively with the Department and the Secretary of Labor in
obtaining the compliance of contractors and subcontractors with the equal opportunity clause
and the rules, regulations and relevant orders of the Secretary of Labor; that it will furnish the
Department and the Secretary of Labor such compliance; and that it will otherwise assist the
Department in the discharge of its primary responsibility for securing compliance.
The Contractor further agrees that it will refrain from entering into any contract or contract
modification subject to Executive Order 11246 of September 24, 1965, with a contractor
debarred from, or who has not demonstrated eligibility for Government contracts and
Federally-assisted construction contracts pursuant to the Executive Order and will carry out
such sanctions and penalties for violation of the equal opportunity clause as may be imposed
upon contractors and subcontractors by the Department or the Secretary of Labor pursuant to
Part II, Subpart D, of the Executive Order. In addition, the Contractor agrees that if it fails or
refuses to comply with these undertakings, the Department may take any or all of the following
actions: cancel, terminate or suspend in whole or in part the grant or loan guarantee; refrain
from extending any further assistance to the Contractor under the Program with respect to which
the failure or refusal occurred until satisfactory assurance of future compliance has been
received from such Contractor; and refer the cause to the Department of Justice for appropriate
legal proceedings.
c:\attachmt, agr. 3
Nondiscrimination Under Title VI of the Civil Rights Act of 1964: This Agreement is
subject to the requirements of Title VI of the Civil Rights Act of 1964 (P.L. 88-352) and HUD
regulations with respect thereto, including the regulations under 24 CFR Part 1. In the sale,
lease or other transfer of land acquired, cleared or improved with assistance provided under this
Agreement, the Contractor shall cause or require a covenant running with the land to be inserted
in the deed or lease for such transfer, prohibiting discrimination upon the basis or race, color,
religion, sex or national origin, in the sale, lease or rental, or in the use of occupancy of such
land or any improvements erected or to be erected thereon, and providing that the Contractor
and the United States are beneficiaries of and entitled to enforce such covenant. The
Contractor, in undertaking its obligation in carrying out the program assisted hereunder, agrees
to take such measures as are necessary to enforce such covenant and will not itself so
discriminate.
o
Obligations of Contractor with Respect to Certain Third-party_ Relationships: The
Contractor shall remain fully obligated under the provisions of the Agreement, notwithstanding
its designation of any third party or parties for the undertaking of all or any part of the program
with respect to which assistance is being provided under this Agreement to the Contractor. Any
Contractor which is not the Applicant shall comply with all lawful requirements of the
Applicant necessary to insure that the program, with respect to which assistance is being
provided under this Agreement to the Contractor is carried out in accordance with the
Applicant's Assurances and certifications, including those with respect to the assumption of
environmental responsibilities of the Applicant under Section 104(h) of the Housing and
Community Development Act of 1974.
Interest of Certain Federal Officials: No member of or delegate to the Congress of the United
States, and no Resident Commissioner, shall be admitted to any share or part of this Agreement
or to any benefit to arise from the same.
Interest of Members, Officers or Employees of Contractor, Members of Local
Government Body, or Other Public Official.~: No member, officer or employee of the
Contractor, or its designees or agents, no member of the governing body of the locality in which
the program is situated, and no other public official of such locality or localities who exercises
any functions or responsibilities with respect to the program during his tenure, or for one (1)
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or the
proceeds thereof, for work to be performed in connection with the program assisted under the
Agreement. The Contractor shall incorporate, or cause to be incorporated, in all such contracts
or subcontracts a provision prohibiting such interest pursuant to the purposes of this section.
Prohibition Against Payments of Bonus or Commission: The assistance provided under this
Agreement shall not be used in the payment of any bonus or commission for the purpose of
obtaining HUD approval of the application for such assistance, or HUD approval or applications
for additional assistance, or any other approval or concurrence of HUD required under this
Agreement, Title I of the Housing and Community Development Act of 1974, or HUD
regulations with respect thereto; provided, however, that reasonable fees or bona fide technical,
c:\attachmt.agr. 4
10.
11.
12.
consultant, managerial or other such services, other than actual solicitation, are not hereby
prohibited if otherwise eligible as program costs.
"Section 109": This Agreement is subject to the requirements of Section 109 of the Housing
and Community Development Act of 1974, 42 U.S.C. 3535(d). No person in the United States
shall on the ground of race, color, religion, sex or national origin be excluded from participation
in, be denied the benefits of, or be subjected to discrimination under any program or activity
funded in whole or in part with funds available under this title.
Access to Records and Site of Employment: This Agreement is subject to the requirements
of Executive Order 11246, Executive Order 1375, Civil Rights Act of 1964, as amended.
Access shall be permitted during normal business hours to the premises for the purpose of
conducting on-site compliance reviews and inspecting and copying such books, records,
accounts, and other material as may be relevant to the matter under investigation and pertinent
to compliance with the Order, and the rules and regulations promulgated pursuant thereto by
the Contractor. Information obtained in this manner shall be used only in connection with the
administration of the Order, the administration of the Civil Rights Act of 1964 (as amended)
and in furtherance of the purpose of the Order and that Act.
Records: All records pertaining to this Agreement and the services performed pursuant to it,
shall be retained for a period of three (3) years after the expiration date of the Agreement.
Appropriate City and/or HUD personnel shall have free access to those records during the
Agreement duration and the following three-year time period.
Termination for Convenience or for Cause: This Agreement may be terminated by either
the City or the Contractor in the event of a substantial failure to perform by either party. In
the event of such termination, the Contractor shall be entitled to collect all sums for services
performed as of the date of termination. This Agreement may be terminated for convenience
in whole or in part by the City with the consent of the Contractor, in which case the two
parties shall agree upon the termination conditions, including the effective date and in the
case of partial termination, the portion to be terminated.
Leeal Remedies for Contract Violation' If the Contractor materially fails to comply with
any term of this Agreement, whether stated in a Federal statute or regulation, an assurance,
in a State plan or application, a notice of award, or elsewhere, the City may take one or more
of the following action, as appropriate in the circumstances:
1) Temporarily withhold cash payments pending correction of the deficiency by the
Contractor,
2) Disallow all or part of the cost of the activity or action not in compliance,
3) Wholly or partly suspend or terminate the current Agreement, or
4) Take other remedies that may be legally available.
DIRECT BENEFICIARY REPORT ,,
/
Activity Name
Period Covered
Activity Location
TOTALS
Activity Status:
Prepared by:
Date Prepared:
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE $.W. - ROOM 452
ROANOKE, VIRGINIA 24011 o 1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 16, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Re: CDGB Funding for Boys and Girls Club
Dear Members of Council:
I want to write today to express my support for the proposed
$60,000 appropriation recommended by the administration from CDGB
funds for capital improvements at the Boys and Girls Club on 9th
Street, S. E., on the bluff overlooking the Roanoke River.
I understand this matter is scheduled for our Agenda on Monday,
June 21, 1999, but as you may know, I will not be in attendance at
the meeting. Nonetheless, I wholeheartedly encourage your support.
With the Council packet tomorrow, I have asked the City Clerk to
include a brochure for the Boys and Girls Club Capital Campaign,
led by Tom Robertson of Carilion and John Dyer of Vitramon. I have
seen a lot of youth programs during my tenure as Mayor, but I must
tell you I am very impressed with this new effort to establish a
Boys and Girls Club in Southeast and Landsdowne.
This initiative appears to have excellent support from its national
organization, local management expertise, representatives from the
business community, and civic club support. Needless to say, there
is always a great need to continue to provide mentoring, after-
school and recreational programs for the youth of Roanoke.
Roanoke is the biggest city east of the Mississippi without a Boys
and Girls Club. Your support of this CDGB appropriation will
demonstrate our sincere appreciation for this initiative and a warm
welcome by Roanoke to the Boys and Girls Club.
Sincerely,
David A. Bowers
Mayor
DAB: jsj
Members of Roanoke City Council
Boys and Girls Club
Page 2
pc:
Tom Robertson, President/CEO, Carilion Health System, Post
Office Box 13727, Roanoke, Virginia 24036
John R. Dyer, Plant Manager, Vitramon, Post Office Box 11786,
Roanoke, Virginia 24022
Floyd Johnson, Executive Director, Boys and Girls Club of
Roanoke Valley, 2626 Salem Turnpike N. W., Roanoke, Virginia
24017
Marion Vaughn-Howard, Coordinator, America's/Roanoke's
Promise, 541 Luck Avenue, S. W., Suite 221, Roanoke, Virginia
24016
John Baker, Executive Director, Roanoke Redevelopment &
Housing Authority, Post Office Box 6350, Roanoke, Virginia
24017
Frank E. Baratta, Grants Specialist, Grants Compliance, 541
Luck Avenue, S. W., Suite 221, Roanoke, Virginia 24016
James D. Ritchie, Sr., Acting City Manager
George C. Snead, Director of Public Safety
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 24, 1999
File #60-236
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34353-062199 accepting the Fiscal Year 1999-2000
funds for the Emergency Shelter Grant Program Entitlement, and authorizing the proper
City officials to execute the requisite Grant Agreement with the United States Department
of Housing and Urban Development. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 21,
1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Barry L. Key, Manager, Office of Management and Budget
Corinne B. Gott, Superintendent, Social Services
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H:~a. GENDA.OgklLrN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34353-062199.
A RESOLUTION accepting the Fiscal Year 1999-2000 funds for the Emergency Shelter
Grant Program Entitlement, and authorizing the proper City officials to execute the requisite Grant
Agreement with the United States Department of Housing and Urban Development (HUD).
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fiscal Year 1999-2000 funds for the Emergency Shelter Grant Program
Entitlement are hereby ACCEPTED, upon receipt of an approval letter fi:om HUD.
2. The City Manager or the Assistant City Manager is authorized to execute, and the
City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department
of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all
understandings, assurances and documents relating thereto, in such form as is approved by the City
Attorney, as more particularly set out in the report to this Council dated June 21, 1999.
ATTEST:
City Clerk.
H: ~..ES~R- HUD- ES G-GR 99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 24, 1999
File #60-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34352-062199 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$75,000.00, in connection with the acceptance of 1999-2000 Emergency Shelter Grant
Program Entitlement funds. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Barry L. Key, Manager, Office of Management and Budget
Corinne B. Gott, Superintendent, Social Services
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H :~AGENDP.99kYUN21. WP D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34352-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Ar~r~ropriations
Health and Welfare $ 3,329,182
Emergency Shelter Grant FY00 (1-4) ......................... 75,000
Revenue
Health and Welfare $ 3,329,182
Emergency Shelter Grant FY00 (5) ........................... 75,000
1) Trust Shelter
2) RAM House
3) TAP Transitional
Living Center
4) Emergency Assistance
Fund
5) Emergency Shelter
Grant FY00
(035-054-5171-5251)
(035-054-5171-5252)
(035-054-5171-5253)
(035-054-5171-5256)
(035-054-5171-5171 )
$ 24,197
23,340
24,000
3,463
75,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
A'I-rEST:
City Clerk.
Roanoke, Virginia
June 21, 1999
99-24
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1999-2000 Emergency Shelter Grant (ESG) Program
Entitlement and Appropriation of Funds for ESG Activities
I. Background:
City Council authorized filinq an ESG application through the
submission of the Annual Update to the Consolidated Plan to the U. S.
Department of Housing and Urban Development (HUD) for FY 1999-
2000 on May 11, 1999 by Resolution No. 34281-051199.
HUD approval of the City's FY 1999-2000 ESG application is
forthcoming. The letter of approval is pending the routine release
process.
Current Situation:
Grant approval is for $75,000, the amount entitled to the City from
HUD for the fiscal year 1999-2000.
Total appropriation request is $75,000.
ESG funds for the City of Roanoke have been restored after a three
year absence, due to a formula change calculated by HUD.
These funds, allocated under the Stewart B. McKinney Homeless
Assistance Act, must be used to provide assistance to the homeless or
those at risk of becoming homeless.
III Issues:
Impact on services in the City
Cost to the City
Timing
Administrative
IV
Alterna___~tives:
A. 1.
.Adopt a resolution accepting the FY 1999-2000 ESG funds
when the letter of approval is received from HUD, and authorize
the Acting City Manager to execute the requisite Grant
Agreement, (to be approved as to form by the Acting City
Attorney), Funding Approval, and any other forms required by
HUD on behalf of the City in order to accept such funds; and
Appropriate $75,000 to revenue and expenditure accounts in
the Grant Fund to be established by the Director of Finance as
detailed in Attachment A.
.Impact on services in the City would be positive, through
the provision of additional funds to be used for the
operation and maintenance of facilities and services
available to the area's homeless population and those at
risk of becoming homeless.
.There is no cost to the City. No additional City funds are
required.
.Timing is important in order to assure that the grant
award is not recovered and reallocated by HUD.
Administrative capability will be positively affected.
Appropriating funds will allow tracking for reporting
purposes and prevent disallowed costs.
B
Do not ado taresolutionacce tin theFY 1999 2000ESG
funds when the letter of approval is received from HUD, and do
not authorize the Acting City Manager to execute the requisite
Grant Agreement (to be approved as to form by the Acting City
Attorney), Funding Approval, and any other forms required by
HUD on behalf of the City in order to accept such funds; and
.Do not appropriate $75,000 to revenue and expenditure
accounts in the Grant Funds to be established by the Director of
Finance as detailed in Attachment A.
Impact on services in the City could be negative if assistance for
the operation and maintenance of shelter facilities is not
available from other sources.
Cost to the City would be the loss of a valuable source of funds
for the community, and possible increased demand on other
funds for providing services to homeless persons.
.Timing could be an issue as the provision of homeless
assistance could be delayed.
Administrative capability would not be an issue.
V
.Recommendation:
A, 1,
It is recommended that Cit Council concur with Alternative A
and ado t a resolution acce tin the FY 1999-2000 ESG funds
when the letter of approval is received from HUD, and authorize
the Acting City Manager to execute the requisite Grant
Agreement, to be approved as to form by the City Attorney,
Funding Approval, and any other forms required by HUD on
behalf of the City in order to accept such funds; and
Appropriate $75,000 to revenue and expenditure accounts in
the Grant Fund to be established by the Director of Finance as
detailed in Attachment A.
JDR/VST
Respectfully submitted,
Ritchie
Ac~g City Manager
CC:
Acting Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Office of Management and Budget
Superintendent of Social Services
Office of Grants Compliance
ATTACHMENT A
ESG Funds - 1999/2000 Account Set-up Transactions
Account No. Item Description Amount
035-054-5171-5171 Revenue - 1999/2000 $ 75,000.00
Emergency Shelter Grant
Expenditures:
035-054-5171-5256 Emergency Assistance Fund ~ 3,463.00
035-054-5171-5252 RAM House $ 23,340.00
035-054-5171-5253 TAP Transitional Living Center $ 24,000.00
035-054-5171-5251 TRUST Shelter ~ 24,197.00
Grand Totals Revenue $ 75,000.00
Expenditures $ 75,000.00
Mar~ F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City. Clerk
June 25, 1999
File #178
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34355-062199 accepting the Fiscal Year 1999-2000
funds for the HOME Investment Partnerships Program, and authorizing the proper City
officials to execute the requisite Grant Agreement with the United States Department of
Housing and Urban Development. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 21,
1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
Phillip F. Sparks, Chief, Economic Development
H:'~AGEND A99VUN21 .WPD
James D. Ritchie, Sr.
June 25, 1999
Page 2
pc;
Evelyn S. Lander, Chief, Planning and Community Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H. Daniel Pollock, Jr., Coordinator, Housing Development
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H:'~AGENDA99'0UN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34355-062199.
A RESOLUTION accepting the Fiscal Year 1999-2000 funds for the HOME Investment
Partnerships Program, and authorizing the proper City officials to execute the requisite Grant
Agreement with the United States Department of Housing and Urb~ Development (HUD).
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Fiscal Year 1999-2000 funds for the HOME Investment Partnerships Program
are hereby ACCEPTED, upon receipt of an approval letter from HUD.
2. The City Manager or the Assistant City Manager is authorized to execute, and the
City Clerk is authorized to attest, the requisite Grant Agreement with the United States Department
of Housing and Urban Development (HUD) for such funds, the Funding Approval, and any and all
understandings, assurances and documents relating thereto, in such form as is approved by the City
Attorney, as more particularly set out in the report to this Council dated June 21, 1999.
ATTEST:
City Clerk.
H:'~,RES'xR. HO ME.99
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #60-178
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34354-062199 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$676,000.00, to revenue and expenditure accounts and the transfer of $20,000.00 from
HOME accounts, in connection with acceptance of 1999-2000 HOME Investment
Partnerships Program Funds. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
Phillip F. Sparks, Chief, Economic Development
H:~AGENDA-qg~IUN21 .WPD
James D. Grisso
June 25, 1999
Page 2
pc:
Evelyn S. Lander, Chief, Planning and Community Development
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H. Daniel Pollock, Jr., Coordinator, Housing Development
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H:~AGEND Ag~J~N21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34354-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Community Development
HOME Investment Partnership FY99-00 (1-9) .....................
HOME Investment Partnership FY98-99 (10-11) ...................
$ 5,301,142
676,000
628,000
Revenue
Community Development
HOME Investment Partnership FY99-00 (12) .....................
$ 5,301,142
676,000
1) RRHA Consolidated
Loan Program (035-090-5307-5333) $480,000
2) RRHA HOP Subsidy
Program (035-090-5307-5338) 16,000
3) RRHA General
Administration (035-090-5307-5239) 46,200
4) RRHA Down Payment/
Closing Costs (035-090-5307-5240) 15,900
5) NNEO Homeownership
Enhancement (035-090-5307-5247) 50,000
6) BRHDC Community
Assisted Revitalization
Effort
7) NNEO CHDO
Operating for New Gilmer
8) BRHDC CHDO
Operating for Community
Assisted Revitalization
9) BRHDC CHDO
Operating for Loudon
Melrose Project
10) Contingency-
Unprogrammed
11) RRHA Consolidated Loan
Program
12) Home Entitlement -
1999/2000
(035-090-5307-5339)
(035-090-5307-53~)
(035-090-5307-5342)
(035-090-5307-5248)
(035-090-5306-5346)
(035-090-5306-5333)
(035-035-1234-7285)
$ 51,400
6,000
4,000
6,500
(20,000)
20,000
676,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
June 21, 1999
99-25
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1999-2000 HOME Investment Partnerships Program
(HOME) Entitlement and Appropriation of Funds for HOME Activities
I. Background:
HOME is a housing assistance program of the U.S. Department of Housing and Urban
Development (HUD).
Bo
The City has received a HOME entitlement grant each year since FY 1992 and must
reapply annually to HUD to receive such funding.
City Council authorized filing the 1999-2000 HOME application through submission
of the Annual Update to the Consolidated Plan to HUD by Resolution No. 34281-
051199, adopted on May 11, 1999.
II. Current Situation:
A. Approval of the City's 1999-2000 HOME entitlement of $676,000 is forthcoming from
HUD. The letter of approval is undergoing the routine release process.
A total of $676,000 needs to be appropriated from the 1999-2000 HOME entitlement
grant. (See Attachment A.)
C. A total of $20,000 needs to be transferred from HOME accounts from prior years to
projects included in the 1999-2000 HOME Program. (See Attachment B.)
The new $676,000 HOME grant requires $71,825 in ma_tching funds. Matching funds
will come from cash and in-kind contributions from non-federal sources. No outlays
of City funds will be needed to meet the match requirement.
III. Issues:
A. Impact on community development in the City.
B. Funding.
Members of Council
Page 2
IV.
C. Timing.
D. Administrative capability.
Alternatives:
A.
Adopt a resolution accepting the 1999-2000 HOME funds, contingent upon
receipt of the approval letter from HUD, and authorize the Acting City Manager
to execute the required Grant Agreement (to be approved as to form by the City
Attorney), Funding Approval, and any other forms required by HUD on behalf
of the City in order to accept such funds; and
Appropriate $676,000 to revenue and expenditure accounts in the Grant Fund to
be established by the Director of Finance, as detailed in Attachment A; and
Transfer $20,000 in HOME accounts from prior years to projects included in the
1999-2000 HOME program, as detailed in Attachment B.
o
ao
Impact on community development in the City would be positive,
continuing programs which Council has endorsed in the past and funding
new initiatives to address community housing needs.
bo
Funding would be available from the sources indicated in Attachments A
and B.
Bo
Co
Timing is important. The funds are needed to implement programs on, or
as soon as possible after, July 1, 1999.
do
Administrative capability will be positively affected by providing for
tracking for reporting purposes and to prevent disallowed costs.
Do not adopt a resolution accepting the 1999-2000 HOME funds, contingent
upon receipt of the approval letter from HUD, and do not authorize the Actin~
City Manager to execute the required Grant Agreement (to be approved as to
form by the City Attorney), Funding Approval, and any other forms required by
HUD on behalf of the City in order to accept such funds; and
Do not appropriate $676,000 to revenue and expenditure accounts in the Grant
Fund to be established by the Director of Finance; and
Members of Council
Page 3
Do not transfer $20,000 in HOME accounts from prior years to projects included
in the 1999-2000 HOME program.
Impact on community development in the City could be negative if
programs are delayed or canceled.
bo
Funding would not be an immediate issue. However, any portion of the
HOME entitlement not expended within five years from the beginning of
the grant year of the funds is subject to recapture by HUD. Therefore,
delays in accepting the 1999-2000 entitlement would not be in the best
interest of the City.
Timing could be a problem in that the implementation of projects, including
acquisitions, construction or other direct housing assistance to citizens,
could be delayed.
Administrative capability could be adversely affected in that the funds also
support the community agency and City staff who conduct and manage the
projects.
V. Recommendation:
It is recommended that City Council concur with Alternative A, which would include:
Adopting a resolution accepting the 1999-2000 HOME funds, contingent upon receipt
of the approval letter from HUD, and authorizing the Acting City Manager to execute
the required Grant Agreement (to be approved as to form by the City Attorney),
Funding Approval, and any other forms required by HUD on behalf of the City in
order to accept such funds;
Appropriating $676,000 to revenue and expenditure accounts in the Grant Fund to be
established by the Director of Finance, as detailed in Attachment A; and
Transferring $20,000 in HOME accounts from prior years to projects included in the
1999-2000 HOME program, as detailed in Attachment B.
AseCtfully submitted,
D. Ritchie
g City Manager
Members of Council
Page 4
JDR:FEB
Attachments
C-'
Acting Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Acting Director of Public Works
Chief, Economic Development
Chief, Planning and Community Development
Acting Budget Administrator
Housing Development Coordinator
Office of Grants Compliance
Attachment A
HOME Funds-- 1999/2000 Account Set-Up Transactions
Account No. I Description I Amount
035-035-1234-7285 Revenue -- 1999/2000 HOME Entitlement $676,000.00
Expenditures:
035-090-5307-5333 RRHA Consolidated Loan Program $480,000.00
035-090-5307-5338 RRHA HOP Subsidy Program 16,000.00
035-090-5307-5239 RRHA General Administration 46,200.00
035-090-5307-5240 RRHA Down Payment/Closing Costs 15,900.00
035-090-5307-5247 NNEO Homeownership Enhancement 50,000.00
035-090-5307-5339 BRHDC Community Assisted Revitalization Effort 51,400.00
035-090-5307-5344 NNEO CHDO Operating for New Gilmer 6,000.00
035-035-5307-5342 BRHDC CHDO Operating for Comm. Asst. Revit. 4,000.00
035-035-5307-5248 BRHDC CHDO Operating for Loudon Melrose Project 6,500.00
Grand Totals Revenue $676,000.00
Expenditures $676,000.00
Attachment B
HOME Funds-- Account Transfers
Account No. Description I Amount
Transfers:
035-090-5306-5346 Contingency (Unprogrammed) ($20,000.00)
035-090-5306-5333 RRHA Consolidated Loan Program $20,000.00
Total Transfers $20,000.00
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 25, 1999
File #17
R. Michael Amyx, Executive Director
Virginia Municipal League
P. O. Box 12164
Richmond, Virginia 23241
Dear Mr. Amyx:
I am enclosing copy of Resolution No. 34356-062199 expressing the desire of City Council
that the City of Roanoke be the site for Annual Meetings of the Virginia Municipal League
in one or more of the years between 2003 and 2007. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc: James D. Ritchie, Sr., Acting City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34356-062199.
A RESOLUTION expressing the desire of this Council that the City of Roanoke be
the site for Annual Meetings of the Virginia Municipal League in one or more of the years
between 2003 and 2007
WHEREAS, the City of Roanoke offers a unique blend of shopping, entertainment,
cultural attractions and a sense of place born of authentic history;
WHEREAS, the City of Roanoke has completed Downtown Revitalization, including
among other things, a cultural center for all of western Virginia known as Center in the
Square, a renovated Market Street, an Intermodal Transportation Center, new shops and
parking facilities;
WHEREAS, restoration of the 330-room Hotel Roanoke and construction of an
adjoining 90,000-square foot Conference Center have been completed;
WHEREAS, the Roanoke Neighborhood Partnership is a model for promoting citizen
involvement to implement neighborhood improvement projects and revitalization;
WHEREAS, the City hosted the highly successful 1998 Annual meeting of the
Virginia Municipal League (VML);
WHEREAS, this City is desirous of serving as the host of Annual Meetings of the
VML in one or more of the years between 2003 and 2007;
H: \MEASURES \R- %"MLS IT. 99
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This Council hereby officially expresses its desire to host the Annual Meetings
of VML in one or more of the years between 2003 and 2007.
2. The Mayor and the City Manager or their designees are hereby authorized to
make an appropriate presentation on behalf of the City to the appropriate committee of VML
at the 1999 Annual Meeting of the VML to be held in Williamsburg, Virginia.
3. The City Manager is authorized to execute any forms required by VML to be
completed by a locality desiring to be considered as a conference site.
ATTEST:
City Clerk.
H~\MEASU~ES~-VMLSIT.99
CITY A2T, ORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL:cityatty@ci.roanoke~va.us
WILLIAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY A'ITORNEYS
June 16, 1999
The Honorable Mayor and Members
of City Council
Roanoke, VA
Re: Virginia Municipal League Annual Conference
Dear Mayor Bowers and Council Members:
At your June 7, 1999 meeting, Council concurred in the Acting City Manager's
recommendation that the City officially express its desire to host an annual meeting of the Virginia
Municipal League in one or more years between 2003 and 2007. The Acting City Manager also
recommended that the Mayor and the City Manager, or their designees, be authorized to make an
appropriate presentation on this subject at the 1999 Annual Meeting to the VML in Williamsburg,
Virginia.
I have prepared the attached resolution to express Council's official invitation to the VML.
I will be pleased to answer any questions which any member of Council may have about this matter.
Sincerely yours,
Acting City Attomey
C~
James D. Ritchie, Acting City Manager
Mary F. Parker, City Clerk
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
June 25, 1999
File #60-183
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34357-062199 amending and reordaining certain
sections of the 1998-99 Sewage Treatment Fund, Capital Projects Fund and City
Information Systems Fund Appropriations, providing for transfer of $9,685.00 to the Capital
Improvement Reserve account; $700,000.00 to 1994 Buildings and Structures Bond
account; $14,171.00 to 1996 Streets and Sidewalks Bond account; and $423,781.00 to
other related projects still under construction, in connection with Capital Projects Fund
close-out for fiscal year 1998-99. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 21,
1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
James S. Yancey, Accountant, Department of Finance
H:'~A.C_rENDA99~IN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999..
No. 34357-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Sewage
Treatment Fund, Capital Projects Fund and City Information Systems Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Sewage Treatment Fund, Capital Projects Fund and City
Information Systems Fund Appropriations, be, and the same are hereby, amended and
reordained to read as follows, in part:
Sewa,qe Treatment Fund
Appropriations
Capital Outlay
Tinker Creek Interceptor Construction (1-2) .....................
Tinker Creek Interceptor Sewer (3-4) ...........................
Tinker Creek Sewer Property (5-6) .............................
Roanoke River Interceptor Sewer Construction (7) ................
$ 67,497,783
5,520,151
459,623
22,937
20,611,078
Revenues
Due from Other Governments (8-10) ........................... $ 391,675
Capital Proiects Fund
General Government
Municipal South - Building Inspection Remodel (11 ) ...............
Juvenile Detention Home Expansion (12) ........................
Cover for Entrance to Exhibit Hall (13) ..........................
$ 21,495,581
29,995
0
139,482
Recreation $ 3,713,426
Rework/Paint Mill Mountain Star (14) ........................... 70,360
Streets and Bridges
Temporary Entrance - Coca Cola (15-17) .......................
Kirk Avenue Improvements (18) ...............................
Salem Avenue Streetscape Improvements (19) ...................
Main Street, Elm and Ferdinand (20) ...........................
$ 23,258,994
109,332
107,505
87,254
185,022
Traffic Engineering $ 2,616,089
Traffic Signal - Colonial/McNeil (21) ............................281,239
Capital Improvement Reserve
Capital Improvement Reserve (22-24) ..........................
Public Improvement Bonds - Series 1996 (25) ....................
Public Improvement Bonds - Series 1994 (26) ...................
$ 11,630,464
640,193
2,507,631
700,000
Revenues
Due from State Grant Funds (27) .............................. $ 78,229
City Information Systems Fund
Capital Outlay
E-Mail System (28) .........................................
Automated Budget System (29) ...............................
Client Server (30) ..........................................
GASBOY (31) .............................................
Wide Area Network (32) .....................................
Intemet Access and Firewall (33) ..............................
HUD Planning and Mapping (34) ..............................
Real Estate System Study (35) ................................
Year 2000 Software Tools (36) ................................
Central CD Tower (37) ......................................
ClS Training Room (38) .....................................
Staff, Contractors and Consultants (39) .........................
CSA Utilization (40) .........................................
$ 6,102,496
99,870
42,761
15,269
28,423
280,413
34,453
9,771
0
16,631
9,200
29,485
30,890
59,414
1) Appropriated from
Third Party
2) Appropriated from
Bond Funds
3) Appropriated from
Third Party
4) Appropriated from
Bond Funds
5) Appropriated from
Third Party
6) Appropriated from
Bond Funds
7) Appropriated from
Bond Funds
8) Due from Roanoke
County
9) Due from Botetourt
10) Due from Vinton
11) Appropriated from
General Revenue
12) Appropriated from
Bond Funds
13) Appropriated from
Bond Funds
14) Appropriated from
General Revenue
15) Appropriated from
General Revenue
16) Appropriated from
Bond Funds
17) Appropriated from
State Grant Funds
18) Appropriated from
General Revenue
19) Appropriated from
General Revenue
20) Appropriated from
General Revenue
21) Appropriated from
Bond Funds
22) Buildings and Structures
23) Economic Development
24) Streets and Bridges
25) Streets and Sidewalks
26) Buildings and Structures
(003-056-8467-8999)
(003-056-8467-9001)
(003-056-8468-8999)
(003-056-8468-9001)
(003-056-8477-8999)
(003-056-8468-9001)
(003-056-8485-9001)
(003-1072)
(003-1073)
(003-1074)
(008-052-9557-9003)
(008-052-9686-9001)
( 008-052-9697-9001 )
(008-052-9660-9003)
(008-052-9550-9003)
( 008-052-9550- 9001 )
(008-052-9550-9007)
(008-052-9708-9003)
(008-052-9710-9001 )
(008-052-9712-9003)
(008-052-9563-9001)
(008-052-9575-9173)
(008-052-9575-9178)
(008-052-9575-9181 )
(008-052-9701-9191 )
(008-052-9727-9173)
$ (376,830)
(319,714)
( 204)
( 173)
(14,641)
(12,422)
332,309
(238,191)
(145,521)
(7,963)
( 5)
(700,000)
( 18)
( 801)
( 53o)
(1,478)
(4,820)
(3,014)
( 485)
(4,850)
(12,675)
8O6
485
8,394
14,171
700,000
27)
28) Appropriated from
General Revenue
29) Appropriated from
General Revenue
30) Appropnated from
General Revenue
31) Appropriated from
General Revenue
32) Appropriated from
General Revenue
33) Appropriated from
General Revenue
34) Appropriated from
General Revenue
35) Appropriated from
General Revenue
36) Appropriated from
General Revenue
37) Appropriated from
General Revenue
38) Appropriated from
General Revenue
39) Appropriated from
General Revenue
40) Appropriated from
General Revenue
Due from State Grant Funds (008-1306)
$ (4,820)
(013-052-9803-9003) (15,130)
(013-052-9805-9003) (5,517)
(013-052-9808-9003) (20,731)
(013-052-9809-9003) (1,577)
(013-052-9811-9003) 85,886
(013-052-9812-9003) (2,047)
(013-052-9818-9003) ( 1,349)
(013-052-9819-9003) (35,000)
(013-052-9821-9003) (3,369)
(013-052-9823-9003) ( 800)
(013-052-9824-9003) ( 297)
(013-052-9828-9003) 5,517
(013-052-9830-9003) (5,586)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE.
Department of Finance
June 21, 1999
FROM:
SUBJECt.
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Close Out of Accounts for Completed Capital Projects
Background:
Capital projects of all types have been approved by Council for
construction over the past years. These projects have included
construction in major categories for buildings, parks, streets, bridges,
sanitary sewers, water projects, storm drains and technology related
projects.
Be
Funding is established for each project when Council approves the
project based on the bids for the various project costs, as well as
extra funding for possible contingencies.
Completed projects have contingency funds remaining after final bills
are paid, because projects are completed within the established
budgets.
II.
Current Situation:
number of projects have been completed and can be closed out.
Remaining funds need to be transferred from the completed projects
to capital projects still under construction or to capital improvement
reserve accounts for other future construction.
Co
The attached budget ordinance will transfer $9,685 in remaining
funding in completed projects to the capital improvement reserve to
be available for future appropriations.
Honorable Mayor and Members of City Council
June 21, 1999
Page 2
Do
Eo
Fe
The ordinance will also transfer bond proceeds funding of $700,000
to the 1994 B~ildings and Structures Bond account for future
appropriations. Through the adoption of the Capital Improvement
Program for fiscal years 1999-2003, City Council has designated this
funding to be used for the City Police building renovations.
The ordinance will also transfer bond proceeds funding of $14,171
to the 1996 Streets and Sidewalks Bond account for future
appropriations.
The ordinance will also transfer remaining funding of $423,781 to
other related projects still under construction. The Tinker Creek
Interceptor Sewer project has been completed and funds of $332,309
have been transferred to the Roanoke River Sewer Interceptor
Construction project. Both projects relate to the regional Sewage
Treatment Plant expansion. Various City Information System projects
have been closed and $91,472 has been transferred to the Wide Area
Network project.
III.
Recommendation - Transfer funds from completed capital projects into
appropriate accounts as included on the accompanying budget ordinance.
Director of Finance
dD /jsy
Attachment
C:
James D. Ritchie, Acting City Manager
William X Parsons, Acting City Attorney
Mary F. Parker, City Clerk
Charles M. Huff'me, City Engineer
James S. Yancey, Accountant
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 25,1999
File ~60-192
Walter O. McCulley, President
Consolidated Industrial Roofing, Inc.
P. O. Box 3277
Roanoke, Virginia 24015
Gary L. Moorefield, Senior Project Manager
AAR of North Carolina, Inc.
306 Nelson Street
Kernersville, N. C. 27284
Verna A. Rodes, Secretary/Treasurer
Shencorp, Inc.
112 Meigs Lane
Dayton, Virginia 22821
Joseph P. Burmer, Jr., President
1217 Bluefield Avenue
Bluefield, West Virginia 24701
John D. Williams, Vice-President
I. N. McNeil Roofing & Sheet Metal Co., Inc.
P. O. Box 973
Roanoke, Virginia 24005
John T. Austin, Vice-President
Roof-Tek, Inc.
P. O. Box 99
Marshville, North Carolina 28103
Dear Ms. Rodes and Gentlemen:
I am enclosing copy of Ordinance No. 34359-062199 accepting the bid of John T. Morgan
Sheet Metal Co., Inc., in the amount of $555,000.00, for the Roanoke Civic Center roof
replacement/asbestos abatement project, upon certain terms and conditions; and rejecting
all other bids made to the City for the work. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
June 21, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011:1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 25, 1999
File #60-192
SANDRA H. EAKIN
Deputy City Clerk
Ralph L. Jones, Vice-President
John T. Morgan Sheet Metal Company, Inc.
P. O. Box 1286
Roanoke, Virginia 24006
Dear Mr. Jones:
I am enclosing copy of Ordinance No. 34359-062199 accepting the bid of John T. Morgan
Sheet Metal Co., Inc., in the amount of $555,000.00, for the Roanoke Civic Center roof
replacement/asbestos abatement project, upon certain terms and conditions; and rejecting
all other bids made to the City for the work. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
James M. Evans, Manager, Roanoke Civic Center
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34359-062199.
AN ORDINANCE accepting the bid of John T. Morgan Sheet Metal Company, Incorporated,
for the Roanoke Civic Center Roof Replacement/Asbestos Abatment Project, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of John T. Morgan Sheet Metal Company, Incorporated, in the total amount
of $555,000 for the Roanoke Civic Center RoofReplacemenffAsbestos Abatment Project, as is more
particularly set forth in the City Manager's report dated June 21, 1999, to this Council, such bid
being in full compliance with the City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the Office of Supply Management, be
and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
· ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #60-192
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34358-062199 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $590,000.00, in connection with acceptance of a bid submitted by John T. Morgan Sheet
Metal Co., Inc., for roof replacement and asbestos abatement at the Roanoke Civic Center.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA99~JN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34358-062199.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
AooropHations
General Government
Civic Center Roof Project (1) ................................
Capital Improvement Reserve
Public Improvement Bonds Series 1997 (2) .....................
$ 22,603,869
665,000
$ 10,191,638
8,603,312
1) Appropriated from
Bond Funds (008-052-9565-9001) $ 590,000
2) Buildings (008-052-9706-9183) (590,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 21, 1999
Council Report No. 99-139
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ROANOKE CIVIC CENTER
ROOF REPLACEMENT/ASBESTOS ABATEMENT
BID NO. 98-10-5
I concur with the Bid Committee recommendation relative to the above project and recommend it
to you for appropriate action.
Sincerely,
itchie
Manager
JDR/LBC/bs
Attachment:
Bid Committee Report
C~
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Civic Center
June 21, 1999
Council Report No. 99-139
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ROANOKE CIVIC CENTER
ROOF REPLACEMENT/ASBESTOS ABATEMENT
BID NO. 98-10-5
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
Carroll E. Swain, ~-~irman
W. Alvin Hudson
Kit B. Kiser
William F. Clark
CES/LBCPos
Attachment: Bid Committee Report
C.'
City Attomey
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Manager, Civic Center
June 21, 1999
Council Report No. 99-139
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
ROANOKE CIVIC CENTER
ROOF REPLACEMENT/ASBESTOS ABATEMENT
BID NO. 98-10-5
Background on the subject in chronological order is as follows:
The original bid date for this project was January 19, 1999. Due to differences in
interpretation of the contract documents, it was recommended by our consultant to reject all
bids received, revise and strengthen our contract documents. City Council approved this
action on April 5, 1999.
After revision of the contract documents, the project was re-advertised and re-bid. Bids
were received on May 27, 1999 at 2:00 p.m. by D. Darwin Roupe, Manager of Supply
Management.
Co
Seven (7) bids were received, with John T. Morgan Sheet Metal Company, Incorporated..
of Roanoke, Virginia, submitting the lowest lump sum bid in the amount of $555,000, and
three hundred (300) consecutive calendar days construction time.
D. Project consists of the following:
1. Completely re-roof the coliseum.
Re-roof the area over the auditorium and stage and the next level which surrounds
the auditorium.
This contract does not cover the area over the dressing rooms and loading dock
which was replaced two (2) years ago. It does not include the re-roofing of the
exhibit hall area.
II.
Current situation is as follows:
A. The seven (7) bids received all complied with the revised requirements for bidding of the
contract documents.
B. Contract document requirements for bidding have been met and a contract needs to be
awarded.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CIVIC CENTER
ROOF REPLACEMENT/ASBESTOS ABATEMENT
BID NO. 99-139
June 21, 1999
Page 2
Do
In addition, due to the nature of the work covered by this contract, a full-time inspector, a
Resident Project Representative (RPR), needs to be employed to oversee the work.
The project has been bid with all bidders complying with the requirements of the contract
documents for bidding and the contract now needs to be approved for construction.
III.
Issues in order of importance are as follows:
B.
C.
D.
Engineering concerns
Amount of the low bid
Funding
Time
IV.
Alternatives in order of feasibility are as follows:
mo
Accept the low bid of John T. Morgan Sheet Metal Company, Incorporated, of Roanoke,
Virginia, in the amount of $555,000 and three hundred (300) consecutive calendar days
construction time. Employ the firm of HDH Associates, PC for a full-time RPR in the
amount of $21,600.
Engineering concerns would be met by the removal of the present roof system on
the coliseum and auditorium (except for the area over the dressing rooms which was
replaced two [2] years ago) and replacing with new Ethylene Propylene Dione
Monomer (EPDM) roofing system.
2. The amount of the low bid is within budget as well as the services of the RPR.
Funding is available from 1997 bond proceeds in account number 008-052-9706-
9183 and may be transferred to account number 008-052-9565~9001.
Time of completion was quoted as three hundred (300) consecutive calendar days.
The City is negotiating with John T. Morgan Sheet Metal Company, Incorporated
to reduce this time. If not successful, the time as quoted would be acceptable.
B. Reiect the bid and do not award a contract at this time.
Engineering concerns would not be met in a timely manner. Bids for this project
were rejected on April 5, 1999 due to differences in interpretation of the contract
documents at that time. The contract documents were strengthened and are now
ready to be executed.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
ROANOKE CIVIC CENTER
ROOF REPLACEMENT/ASBESTOS ABATEMENT
BID NO. 99-139
June 21, 1999
Page 3
Amount of the low bid would probably increase if re-bid again.
Funding would not be encumbered at this time.
Time of completion would be extended. It is our desire that this project will be
completed before winter.
Vo
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the Acting City Manager to enter into a contract with John T. Morgan Sheet
Metal Company, Incorporated, of Roanoke, Virginia, for the Roanoke Civic Center Roof
Replacement/Asbestos Abatement project, in the amount of $555,000 and three hundred
(300) consecutive calendar days in accordance with the contract documents as prepared by
HDH Associates, PC.
Bo
Transfer the following from the 1997 General Obligation Bond Issue to capital account
number 008-052-9565-9001:
Contract Amount
Project Contingency
$555,000
35,000
Total $590,000
C. Funding for the RPR in the amount of $21,600 is in account number 008-052-9565-9001.
D. Reject the other bids received.
LBC/bs
Attachment: Bid Tabulation
c: City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Civic Center
TABULATION OF BIDS
ROANOKE CIVIC CENTER
ROOF REPLACEMENT/ASBESTOS ABATEMENT
BID NO. 98-10-5
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Thursday, May 27, 1999,
at 2:00 p.m.
John T. Morgan Sheet Metal Company, Incorporated Yes $555,000 300
Consolidated Industrial Roofing, Inc. Yes $581,565 120
Roof-Tec, Inc. Yes $589,000 150
I.N. McNeil Roofing & Sheet Metal Company Yes $592,500
Frye Roofing, Inc. Yes $602,602
Shencorp, Inc. Yes $685,000
AAR of North Carolina, Inc. Yes $789,750
HDH Associates, PC
P.O. Box 230
Salem, Virginia 24153
Office of the City Engineer
Roanoke, Virginia
June 21, 1999
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #60-72-394
Sandra H. Eakin
Deputy City Clerk
~ Ritchi~' .~r.
Ac......- '- ~A: ager
Roans" . gin;-
{itch~e:
.~ching copy of Resolution No. 34361-062199 concurring in the recommendations
.',e Cultural Services Committee for allocation of City funds in the amount of
~.,~67,172.00, to various nonprofit agencies for fiscal year 1999-2000. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
Michael Brennan, Chair, Cultural Services Committee, 2412 Crystal Spring Avenue,
S. W., #8, Roanoke, Virginia 24016-2300
James D. Grisso, Director of Finance
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Glenn D. Radcliffe, Director, Human Development/Liaison, Cultural Services
Committee
Robert H. Bird, Municipal Auditor
H:'~AGENDA.qgkII. IN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 21st day of June, 1999.
No. 34361-062199.
A RESOLUTION concurring in the recommendations of the Cultural Services Committee
for allocation of City funds to various nonprofit agencies for Fiscal Year 1999-2000.
WHEREAS, the Fiscal Year 1999-2000 budget approved by City Council for the Cultural
Services Committee provides for funding in the amount of $267,172.00;
WHEREAS, in order to obtain an allocation for such funds, it was necessary for agencies to
file applications with the Cultural Services Committee;
WHEREAS, 18 requests for City funds in the total amount of $369,440.00 were received by
the Cultural Services Committee fi.om various agencies; and
WHEREAS, at~er studying each application and holding public hearings, the Committee has
recommended allocation of funding to the applicant agencies for Fiscal Year 1999-2000.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. Council concurs in the recommendations of the Cultural Services Committee as to
the allocations for funding of various agencies for Fiscal Year 1999-2000 as more particularly set
forth in the attachment to the Committee Report submitted to this Council, dated June 21, 1999.
2. The Director of Human Development is authorized to approve payment of funds to
the appropriate agency, provided that objectives, activities, and other reasonable requests of the
monitoring staff as well as compliance with items reviewed by Municipal Auditing have been
submitted and accepted.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City ~Cierk
June 25, 1999
File #60-72-394
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34360-062199 amending and reordaining certain
sections of the 1999-2000 General Fund Appropriations, providing for appropriation of
$267,172.00, in connection with funding recommendations of the Cultural Services
Committee for fiscal year 1999-2000. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 21,
1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Glenn D. Radcliffe, Director, Human Development/Liaison, Cultural Services
Committee
Robert H. Bird, Municipal Auditor
H:~AGENDA-qg~IUN21 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 21st day of June, 1999.
No. 34360-062199.
AN ORDINANCE to amend and reordain certain sections of the 1999-2000
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1999-2000 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
AooropHations
Parks, Recreational and Cultural
Cultural Services Committee (1-15) ...........................
$ 4,379,522
267,172
1) Blue Ridge Public
Television (001-054-5221-3703) $ 4,500
2) Harrison Museum of
African American Culture (001-054-5221-3713) 36,272
3) Virginia Museum of
Transportation (001-054-5221-3714) 85,000
4) Roanoke Symphony and
Roanoke Valley Choral (001-054-5221-3736) 18,000
5) Roanoke Valley
Arts Council (001-054-5221-3737) 10,000
6) Mill Mountain Playhouse (001-054-5221-3749) 6,000
7) Art Museum of
Western Virginia (001-054-5221-3750) 7,000
8) Virginia's Explore Park (001-054-5221-3758) 44,000
9) Opera Roanoke (001-054-5221-3762) 5,000
10) Science Museum of
Western Virginia (001-054-5221-3774) 30,000
11 ) Roanoke Valley
Historical Society (001-054-5221-3776) 10,000
12) Roanoke Ballet Theatre (001-054-5221-3779) 1,500
13) Western Virginia
Land Trust (001-054-5221-3787) $ 4,300
14) Fees for Professional
Services (001-054-5221-2010) 5,600
15) Subsidies (001-054-5221-3700) (267,172)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 21, 1999
Report #99-707
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
SUBJECT:
RECOMMENDATIONS FROM CULTURAL SERVICES COMMITTEE FOR FUNDING
OF AGENCIES
II.
BACKGROUND
.The Cultural Services Committee was originally established by City Council,
Ordinance//33382-051297.
Funding requests from 18 agencies totaling $369,440 for FY 1999-00
(Attachment A).
Co
Indiv~ of each application was made by Committee members, and
public heatings were held March 24, to consider the requests and hear applicants.
Do
Agencies were notified of tentative allocation recommendations and advised they
could appeal the committee's tentative recommendations.
CURRENT SITUATION
Ae
The budget for Fiscal Year 1999-00 approved by City Council for the Cultural
Services Committee, provides fundi'ng available for allocation in the amount of
$267,172.
Agencies are requested to submit a budget when applying for funds through the
Cultural Services Committee.
Agencies are requested to submit a plan of objectives and activities; to be
accomplished with city funding.
Reeional agencies are required to apply for funding from other localities.
(Attachment B).
The Honorable Mayor & Members of CoUncil
Page 2
JUne 21, 1999
Co
Attached schedule shows recommended funding for allocation to the various
agencies.
Agencies must meet all the policies & procedures set forth by the city
prior to receiving funds. Two agencies, Blue Ridge Zoological Society
and Harrison Museum of African American Culture, did not meet the
policies and procedures and were not recommended to be funded.
Recommended funding amounts reflect the best judgement of the
committee in serving the citizens of the city of Roanoke through these
programs.
Do
Committee deliberations are contained in minutes of meetings on file with the
City Clerk.
Eo
Appeals of Committee recommendations, as provided by Council policy, were
received after notification to each agency of its tentative recommended allocation.
Two (2) appeals were filed and heard by the committee on May 14, 1999 as
follows:
1. Blue Ridge Zoological Society, Inc. - No change recommended.
Harrison Museum of African American Culture - Changed
recommendation to allocate $36,272.
III. Recommendations
mo
City Council concur with the funding of agencies in the amounts recommended as
indicated on the attached schedule (Attachment A) by transfer of funding fi.om
Cultural Services committee accoUnt #001-054-5221-3700 to line items to be
established by the Director of Finance.
The Honorable Mayor & Members of Council
Page 3
June 21, 1999
City Council authorize the Director of Human Development to approve payment
of funds to agencies after objectives, activities, and/or other reasonable requests
of the monitoring staffand compliance with items reviewed by Municipal
Auditing are submitted and accepted.
Attachments
Respectfully submitted,
CULTURAL SERVICES COMMITTEE
Brennan, Chairperson
Frances Keen, Vice Chairman
Beverly James
Thelma Holland
William Lee
George Kegley
Frank Eastbum
CC:
James D. Ritchie, Acting City Manager
Sherman Stovall, Acting Budget Administrator
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development and
Liaison, Cultural Service Committee
Bob Bird, Municipal Auditor
ATTACHMENT A
1999-2000 CULTURAL SERVICES COMMITTEE ALLOCATIONS
AGENCY
Roanoke Ballet Theatre
Arts Council of the Blue Ridge
Art Museum of Western
Virginia
Blue Ridge Public Television
Blue Ridge Zoological Society
of Virginia, Inc.
Harrison Museum of African
American Culture
Mill Mountain Playhouse
Company
Opera Roanoke
1998-1999
APPROPRIATION
-0-
6,500.00
4,700.00
3,350.00
7,400.00
80,000.00
6,000.00
3,000.00
1999-2000
AGENCY REQUEST
1,500.00
10,000.00
7,000.00
4,500.00
24,000.00
85,000.00
6,000.00
5,000.00
1999-2000
RECOMMENDATION
1,500.00
10,000.00
7,000.00
4,500.00
-0-
36,272.00
$6,000.00
$5,000.00
ATTACHMENT A
1999-2000 CULTURAL SERVICES COMMITTEE ALLOCATIONS
AGENCY
Roanoke Symphony Orchestra &
Roanoke Valley Choral Society
Roanoke Museum & Historical
Society of Western Virginia
Science Museum of Western
Virginia
Virginia's Explore Park
Virginia Museum of
Transportation, Inc.
Western Virginia Land Trust
Performance Audit - Arts
Council of the Blue Ridge
TOTAL
1998-1999
APPROPR/ATION
12,500.00
3,000.00
27,500.00
23,000.00
77,000.00
-0-
5,440.00
444,140.00
AMOUNT OF FUNDS TO ALLOCATE ~ 267,172
1999-2000
AGENCY REQUEST
30,000.00
10,000.00
30,000.00
50,000.00
96,000.00
5,000.00
369,440.00
1999-2000
RECOMMENDATION
18,000.00
10,000.00
3O
44,000.00
85
4,300.00
5,600.00
267,172.00
Virginia Amateur Sports and Center in the Square have been removed from the Cultural Services Committee. The amount
previously allocated to each of these agencies was reallocated. The current amount rellects a 3% increase this year.
1998-1999/1999-2000 REGIONAL CULTURAL AGENCY FUNDING
ATTACHMENT B
AGENCY
Arts Council of the
Blue Ridge
Art Museum of Western
Virginia
Blue Ridge Public
Television
Blue Ridge Zoological
Society of Virginia,
Inc.
Center in the Square
Harrison Museum of
African American
Culture
Julian Stanley Wise
Foundation
Mill Mountain
Playhouse Company
Opera Roanoke
Roanoke Symphony
Orchestra & Roanoke
Valley Choral Society
ROANOKE CITY ROANOKE
1998-99 CITY
imJ=LOCATION 1999- 00
PROPOSED
ALLOCATION
$6,500.00
10,000.00
4,700.00 7,000.00
3,350.00 4,500.00
7,400.00 -0-
145,800.00 -0-
80,000.00 36,272.00
-0- -0-
6,000.00 6,000.00
3,000.00 5,000.00
12,500.00 18,000.00
ROANOKE
COUNTY
1998-99
ALLOCATION
3,000.00
2,000.00
-0-
8,000.00
50,000.00
--0--
25,000.00
8,500.00
-0--
7,500.00
ROANOKE
COUNTY
1999-00
PROPOSED
ALLOCATION
2,000.00
2,000.00
-0-
8, 000.00
45,000.00
20,'000.00
7,500.00
6,000.00
SALRMCITY
1998-99
ALT~CATION
$1,000.00
1,000.00
-0-
-0-
10,000.00
2,500.00
3,000.00
3,000.00
1,000.00
5,000.00
Si~T.RM CITY
1999-00
PROPOSED
ALLOCATION
$1,000.
1,000.00
-0-
-0-
12,000.
3,000.00
3,000.0
3,000.00
1,000.0
5,000.00
1998-1999/1999-2000 REGIONAL CULTURAL AGENCY FUNDING
ATTACHMENT B
__ ~ ~~~ ~~..~=__ ~
AGENCY ROANOKE CITY ROANOKE ROANOKE ROANOKE SALRM CITY SALEM CITY
1998-99 CITY COUNTY COUNTY 1999-00
A~TION 1999-00 1998-99 1999-00 1998-99 PROPOSED
PROPOSED A?.~CATION PROPOSED ALI-~CATION
ALLOCATION AL~DCATION
~~~ AIJ~OCATION
Roanoke Valley 3,000.00 10,000.00 7 500 00 7 500 00 -0-
Historical Society ' ' , · -0-
Science Museum of 27,500.00 30 000.00 35,000 00 25 000 00 6,000.00 ,
Western Virginia ' ' , · 7 000.00
Virginia Amateur 38,950.00 -0- 40 000 00 40 000 00 15 000 00 15,000.00
Sports, Inc ' ' , · , ·
Virginia's Explore 23 000.00 44 000 00 170,000 00 170 000 00 10,000 00 12,500.00
Park ' ' ' · , · .
Virginia Museum of 77,000.00 85,000.00 12 000 00 10,000 00 2,000.00 2 000 00
Transportation, Inc. ' ' · , .
Roanoke Ballet Theatre -0- 1,500.00 -0- -0- -0- -0-
Western Virginia Land -0- 4 300 00 5,000 00 4 000 00
Trust ' ' · , · -0- -0-
$438,700.00 $261 572 00 $373 500 00 $347,000 00 $59,500.00 , .
TOTAL ' ' ' ' · $62 500 00
* Does not include monitoring fee $5,600.00. Total amount allocated after monitoring fee is $267,172
HARRISON
MUSEUM CF
AFRICAN
AMERICAN
CULTURE
November 22, 2000
'0O
City of Roanoke
Office of the City Clerk
215 Church Avenue S W, Room 456
Roanoke, Virginia 24011
Gentlemen:
Our auditors, R. Wm. Johnson, Jr. & Co., PLC, are conducting an audit of
our financial statements for the period July 1, 1999 to June 30, 2000. Our
records show the following amount received from you for the period:
Cash Contribution Received
Please state below whether this information is in agreement with your
records. If it is not, please furnish any information you have that will help
our auditors reconcile the difference. Also, please state any restrictions
placed on your contribution.
After signing and dating your reply, please mail it directly to R. Wm.
Johnson, Jr. & Co., PLC, P. O. Box 14025, Roanoke, Virginia 24038 in the
enclosed return envelope.
Very truly yours,
HARRISON MUSEUM OF AFRICAN AMERICAN CULTURE
Enclosure
To: R. Wm. Johnson, Jr. & Co., PLC:
The contribution stated above to the Harrison Museum of African American
Culture agrees with our records with the following exceptions (if any):
Second City check issued for $18,136.00 on June 30, 2000 (See attached)
Date: December 18, 2000
gnature
Title
3430CR09
523 Harrison Ave., N.W. · Roanoke, Virginia 24016
P.O. Box 12544 ° Roanoke, Virginia 24026-2544
(540) 345-4818 · Fax (540) 345-4831
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #144-183-289
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 21, 1999, a motion was adopted by Council to grant the Acting City Manager
additional time to meet with those individuals and organizations who expressed concerns
and suggestions for changes in the proposed ordinance to amend Chapter 14 of the City
Code relating to the programs and policies of Solid Waste Management.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Diane S. Akers, Acting Assistant City Manager
William F. Clark, Director, Public Works
James A. McClung, Manager, Solid Waste Management
H:L~.GENDAgcj~IN21 .WPD
Office of the City Manage'
June 21, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Recommendation to Amend Chapter 14 of the City Code (1979)
to better support the programs and policies of Solid Waste
Management
At your meeting on Monday, June 7, 1999, you received a report on the above
subject. There were two (2) individuals who made comments concerning the proposed
new ordinance and Council tabled the matter for two (2) weeks.
We are working to meet with those who appeared before Council and the
organizations they represent, but such cannot be accomplished by June 21, 1999. We
will again bring this matter before Council as soon as we are able to attempt to
accommodate all those who have concerns and suggestions for changes in the
proposed ordinance.
Respectfully,
itchie
Manager
JDR:WFC:pr
CC:
Mary F. Parker, City Clerk
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
Diane S. Akers, Acting Assistant City Manager
William F. Clark, Director of Public Works
James A. McClung, Manager, Fleet & Solid Waste Management
Room 364 Municipal South 215 Church Avenue. S.W Roanoke, Virginia 2401 l-1591 (540} 853-2333 FAX (540) 853-i !38
CityWeb:www c~ roanoke va.us
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File ~429
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 21, 1999, Council Member Swain referred to the central file which has been
established and maintained in the City Clerk's Office detailing information regarding the 2-
for-1 pension benefit for certain City employees/officials. He requested that the central 2-
for-1 file be closed and retained in the City Clerk's Office for review. As a part of fiscal year
2000-2001 budget study, Mr. Swain requested that Council consider excluding those
employees who retired under the 2-for-1 plan currently earning $50,000.00 or more per
year from any future pay increases.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
James D. Grisso, Director of Finance
Diane S. Akers, Acting Assistant City Manager
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H:~.GENDA.99~'UN21 .WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #144
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 21, 1999, Council Member Swain expressed concern with regard to the continuing
issue of junk cars in the City, and requested that information be reiterated in the CityPage
listing the City's telephone number for citizens to report the location of junk cars.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc:
Diane S. Akers, Acting Assistant City Manager
Melinda Mayo, Public Information Specialist
H:XAOENDA99XII. rN21 .WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City .Clerk
June 25, 1999
File #367
Sandra H. Eakin
Deputy City Clerk
William X Parsons
Acting City Attorney
Roanoke, Virginia
Dear Mr. Parsons:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 21, 1999, Council Member Wyatt requested that the Acting City Attorney prepare the
proper measure memorializing the late Henry Craighead.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc: James D. Ritchie, Acting City Manager
H:~AGENDA99k/UN2 ! .WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
Sandra H. Eakin
Deputy City Clerk
File #66-478
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
William X Parsons
Acting City Attorney
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, June 21,
1999, Mr. Kermit E. Plummer, 1652 Garstland Drive, N. W., Mr. Merle Whitbeck, 1806 Angus
Road, N. W., Ms. Libby Hunter, 1917 Kay Street, N. W., and Ms. Earlene Kinlaw, 727 Moran
Avenue, Salem, Virginia, expressed concern and opposition with regard to the intentions of Planned
Parenthood of the Blue Ridge to relocate their facility to Peters Creek Road, N. W.
Mr. David Nova, CEO, Planned Parenthood of the Blue Ridge, advised that Planned Parenthood has
filed all required plans and ha~ met all City regulations relating to construction of the organization's
new facility on Peters Creek Road, N. W.
At the suggestion of Counci:~ Member Trout, it was the consensus of Council that the Acting City
Manager and Acting Cie' Attorney be requested to review all City Code regulations and
requirements, specifically those relating to land use and zoning issues, to ensure that all legal
requirements have been met by Planned Parenthood of the Blue Ridge. Mr. Swain also requested
information as to whether the City had a responsibility to notify the residents in the area about
Planned Parenthood's intentions to relocate to their neighborhood.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
H:XA. GElqDA99~dN21 .WPD
MARY E PARKER, CMC/AAE
C. ity Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: {540) 853-2541
Fax: (540) 853-1145
June 25,1999
File #53
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Arthur B. Crush, III
Clerk of Circuit Court
Roanoke, Virginia
Dear Mr. Crush:
For filing with the Circuit Court of the City of Roanoke, Virginia, pursuant to Section 1.150-
2, Code of Virginia, 1950, I am attaching a certified copy of Resolution No. 34362-062199
authorizing the issuance and sale of $2,500,000.00 principal amount of City of Roanoke,
Virginia, General Obligation Public Improvement Bonds for the purpose of providing funds
to be granted to the Roanoke Redevelopment and Housing Authority for the purpose of
assisting such authority in paying a portion of the costs of a redevelopment project in the
City, including the construction, reconstruction and rehabilitation of an existing building
located in such redevelopment project area to be used for the proposed Roanoke Higher
Education Center; fixing the form, denomination and certain other details of such bonds;
authorizing the preparation of a preliminary official statement and an official statement and
the distribution thereof and the execution of a certificate relating to such official statement;
authorizing the execution and delivery of a continuing disclosure certificate relating to such
bonds; authorizing the reimbursement of expenditures made in advance of the issuance
of such bonds; and otherwise providing with respect to the issuance, sale and delivery of
such bonds. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 21, 1999.
Pursuant to provisions of Section 10 of Resolution No. 34362-062199, I am required to file
a certified copy with the Circuit Court of the City of Roanoke, Virginia, in accordance with
Section 1.150-2 of the Code of Virginia, 1950.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
A~achment
The Honorable Adhur B. Crush, Ill
June 25,1999
Page 2
pc~
Donald G. Gurney, Esquire, Hawkins, Delafield & Wood, 67 Wall Street, New York,
New York 10005
George B. Pugh, Jr., Craigie, Inc., 823 E. Main Street, P. O. Box 1854, Richmond,
Virginia 23219
The Honorable David C. Anderson, City Treasurer
James D. Ritchie, Acting City Manager
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
IN TI~COUNCIIOFTHECITYOF ROANOICE, VIRGINIA
The 21st day of June, 1999.
No. 34362-062199.
A RESOLUTION AUTHORIZING THE ISSUANCE AND SAI.F~ OF
TWO MILUON FIVE HUNDRED THOUSAND DOLLARS
($2,500,000) PRINCIPAL AMOUNT OF CITY OF ROANOICE,
VIRGINIA, GENERAL OBLIGATION PUBLIC IMPROVEMENT
BONDS FOR ~ PURPOSE OF PROVIDING FUNDS TO BE
GRANTED TO THE. ROANOK3C~ RRDEVELOPMENT AND
HOUSING AUTHORITY FOR ~ PURPOSE OF ASSISTING
SUCH AUTHORITY IN PAYING A PORTION OF Tl]F~ COSTS OF
A REDEVELOPMENT PROJECT IN TtIE CITY, INCLUDING ~
CONSTRUCTION, RECONSTRUCTION AND REHABILITATION
OF AN EXISTING BUILDING LOCATED IN SUCH
REDEVELOPMENT PROJECT AREA TO BE USED FOR ~
PROPOSED ROANOICE HIGI~F.R EDUCATION CENTER; FIXING
~ FORM, DENOMINATION AND CERTAIN OTHER DETA/I.S
OF SUCH BONDS; AUTHORIZING ~ PREPARATION OF A
PRELIMINARY OFFICIAL STATEMENT AND AN OFFICIAL
STATEMENT AND ~ DISTRIBUTION T//F. REOF AND ~
EXECUTION OF A CERTIFICATE RELATING TO SUCH
OFFICIAL STATEMENT; AUTHORIZING TIiF~ EXECUTION AND
DELIVERY OF A CONTINUING DISCLOSURE CERTIFICATE
RELATING TO SUCH BONDS; AUTHORIZING Tl{E
REIMBURSEMENT OF EXPENDITURF. S MADE IN ADVANCE OF
~ ISSUANCE OF SUCH BONDS; AND OTm~RWISE
PROVIDING WITH RESPECT TO ~ ISSUANCE, SAI.F~ AND
DELIVERY OF SUCH BONDS
BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROANOKE,
VIRGINIA:
SECTION 1. (a) Pursuant to Chapter 26 of Title 15.2 of the Code of Virginia,
1950, there are hereby authorized to be issued, sold and delivered not to exceed Two Million
Five Hundred Thousand Dollars ($2,500,000) principal amount of general obligation public
improvement bonds of the City which shall be designated and known as "City of Roanoke,
Virginia, General Obligation Public Improvemem Bonds" (referred to herein as the "Bonds").
The Bonds shall be issued for the purpose of providing funds which are to be granted by the City
of Roanoke, Virginia (the "City"), to the Roanoke Redevelopment and Housing Authority (the
"Authority") for the purpose of assisting the Authority in paying a portion of the costs of a
redevelopmem project in the City, including the construction, reconstruction and rehabilitation of
an existing building located in such redevelopmem project area to be used for the proposed
Roanoke Higher Education Center.
-2-
(b) The Bonds shall be issued and sold in their entirety at one time, or from
time to time in part in series, as shall be determined by the Director of Finance. There shall be
added to the designation of the Bonds a series designation determined by the Director of Finance.
The Bonds shall be issued in fully registered form in the denomination of $5,000 each or any
integral multiple thereof. The Bonds of a given series shall be numbered from No. R-1 upwards
in order of issuance. The Bonds shall bear interest from their date payable on such date and
semiannually thereafter as shall be approved by subsequent resolution of this Council. The Bonds
of each series shall be issued in such aggregate principal amounts (not exceeding in the aggregate
the principal amount specified in Section l(a)); and shall mature on such dates and in such years
(but in no event exceeding forty (40) years from their date or dates), and in the principal amount
in each such year, as shall be approved by subsequent resolution of this Council. Interest on the
Bonds shall be calculated on the basis of a three hundred and sixty (360) day year comprised of
twelve (12) thirty (30) day months.
(c) The Bonds (or portions thereof in installments of $5,000) shall be subject
to redemption at the option of the City prior to their stated maturities, in whole or in part from
time to time on any date, in such order as may be determined by the City (except that if at any
time less than all of the Bonds of a given maturity are called for redemption, the particular Bonds
or portions thereof in installments of $5,000 of such maturity to be redeemed shall be selected by
lot), upon payment of such redemption prices (expressed as a percentage of the principal amount
of the Bonds to be redeemed), together with the interest accrued thereon to the date fixed for the
redemption thereof, as shall be approved by subsequent resolution of this Council.
(d) (i) If any Bond (or any portion of the principal amount thereof in
installments of $5,000) shall be called for redemption, notice of the redemption thereof, specifying
the date, number and maturity of such Bond, the date and place or places fixed for its redemption,
the premium, if any, payable upon such redemption, and if less than the entire principal amount
of such Bond is to be redeemed, that such Bond must be surrendered in exchange for the principal
amount thereof to be redeemed and a new Bond or Bonds issued equalling in principal amount that
portion of the principal amount thereof not to be redeemed, shall be mailed not less than thirty
(30) days prior to the date fixed for redemption, by first class mail, postage prepaid, to the
registered owner thereof at his address as it appeam on the books of registry kept by the Registrar
as of the close of business on the forty-fifth (45th) day next preceding the date fixed for
redemption. If notice of the redemption of any Bond shall have been given as aforesaid, and
payment of the principal amount of such Bond (or the portion of the principal amount thereof to
be redeemed) and of the accrued interest and premium, if any, payable upon such redemption shall
have been duly made or provided for, interest thereon shall cease to accrue from and after the date
so specified for the redemption thereof.
(ii) So long as the Bonds are in book-entry only form, any notice of redemption
shall be given only to The Depository Trust Company, New York, New York CDTC"), or to its
nominee. The City shall not be responsible for providing any beneficial owner of the Bonds any
notice of redemption.
320637.1 020695
-3-
SECTION 2. The full faith and credit of the City shall be and is irrevocably
pledged to the punctual payment of the principal of and premium, if any, and interest on the
Bonds as the same become due. In each year while the Bonds, or any of them, are outstanding
and unpaid, there shall be assessed, levied and collected, at the same time and in the same manner
as other taxes of the City are assessed, levied and collected, a tax upon all taxable property within
the City, over and above all other taxes, authorized or limited by law and without limitation as
to rate or amount, sufficient to pay when due the principal of and premium, if any, and interest
on the Bonds to the extent other funds of the City are not lawfully available and appropriated for
such purpose.
SECTION 3. (a) The Bonds shall be executed, for and on behalf of the City, by
the manual or facsimile signatures of the Mayor and City Treasurer of the City and shall have a
facsimile of the corporate seal of the City imprinted thereon, attested by the manual or facsimile
signature of the City Clerk of the City.
(b) The Director of Finance is hereby authorized to appoint a Registrar and
Paying Agent for the Bonds.
(c) The Director of Finance shall direct the Registrar to authenticate the Bonds
and no Bond shall be valid or obligatory for any purpose unless and until the certificate of
authentication endorsed on each Bond shall have been manually executed by an authorized signator
of the Registrar. Upon the authentication of any Bonds the Registrar shall insert in the certificate
of authentication the date as of which such Bonds are authenticated as follows: (i) if a Bond is
authenticated prior to the first interest payment date, the certificate shall be dated as of the date
of the initial issuance and delivery of the Bonds of the series of Bonds of which such Bond is one;
(ii) if a Bond is authenticated upon an interest payment date, the certificate shall be dated as of
such interest payment date; (iii) if a Bond is authenticated after the fifteenth (15th) day of the
calendar month next preceding an interest payment date and prior to such interest payment date,
the certificate shall be dated as of such interest payment date; and (iv) in all other instances the
certificate shall be dated as of the interest payment date next preceding the date upon which the
Bond is authenticated.
(d) The execution and authentication of the Bonds in the manner above set forth
is adopted as a due and sufficient authentication of the Bonds.
SECTION 4. (a) The principal of and premium, if any, on the Bonds shall be
payable in such coin or currency of the United States of America as at the respective dates of
payment thereof is legal tender for public and private debts at the office of the Registrar. Interest
on the Bonds shall be payable by check mailed by the Registrar to the registered owners of such
Bonds at their respective addresses as such addresses appear on the books of registry kept pursuant
to this Section 4.
Co) At all times during which any Bond of any series remains outstanding and
unpaid, the Registrar for such series shall keep or cause to be kept at its office books of registry
for the registration, exchange and transfer of Bonds of such series. Upon presentation at its office
320637.1 020695 RES
-4-
for such purpose the Registrar, under such reasonable regulations as it may prescribe, shall
register, exchange, transfer, or cause to be registered, exchanged or transferred, on the books of
registry the Bonds as hereinbefore set forth.
(c) The books of registry shall at all times be open for inspection by the City
or any duly authorized officer thereof.
(d) Any Bond may be exchanged at the office of the Registrar for such series
of Bonds for a like aggregate principal amount of such Bonds in other authorized principal sums
of the same series, interest rate and maturity.
(e) Any Bond of any series may, in accordance with its terms, be transferred
upon the books of registry by the person in whose name it is registered, in person or by his duly
authorized agent, upon surrender of such Bond to the Registrar for cancellation, accompanied by
a written instrument of transfer duly executed by the registered owner in person or by his duly
authorized attorney, in form satisfactory to the Registrar.
(f) All transfers or exchanges pursuant to this Section 4 shall be made without
expense to the registered owners of such Bonds, except as otherwise herein provided, and except
that the Registrar for such series of Bonds shall require the payment by the registered owner of
the Bond requesting such transfer or exchange of any tax or other governmental charges required
to be paid with respect to such transfer or exchange. All Bonds surrendered pursuant to this
Section 4 shall be cancelled.
(g) (i) The Bonds shall be issued in full book-entry form. One Bond
representing each maturity of the Bonds will be issued to and registered in the name of Cede &
Co., as nominee of DTC, as registered owner of the Bonds~ and each such Bond will be
immobiliTed in the custody of DTC. DTC will act as securities depository for the Bonds.
Individual purchases wffi be made in book-entry form only, in the principal amount of $5,000 or
any integral multiple thereof. Purchasers will not receive physical delivery of ceffificates
representing their interest in the Bonds purchased.
(ii) Principal, premium, if any, and interest payments on the Bonds will be
made by Registrar to DTC or its nominee, Cede & Co., as registered owner of the Bonds, which
will in turn remit such payments to the DTC participants for subsequent disbursal to the beneficial
owners of the Bonds. Transfers of principal, premium, if any, and interest payments to DTC
participants will be the responsibility of DTC. Transfers of such payments to beneficial owners
of the Bonds by DTC participants will be the responsibility of such participants and other
nominees of such beneficial owners. Transfers of ownership interests in the Bonds will be
accomplished by book entries made by DTC and, in turn, by the DTC participants who act on
behalf of the indirect participants of DTC and the beneficial owners of the Bonds.
Cfii) The City will not be responsible or liable for sending transaction statements
or for maintaining, supervising or reviewing records maintained by DTC, its participants or
320637.1 020695
-5-
persons acting through such participants or for transmitting payments to, communicating with,
notifying, or otherwise dealing with any beneficial owner of the Bonds.
SECTION 5. (a) CUSIP identification numbers may be printed on the Bonds, but
no such number shall constitute a part of the contract evidenced by the particular Bond upon which
it is printed; no liability shall attach to the City or any officer or agent thereof (including any
paying agent for the Bonds) by reason of such numbers or any use made thereof (including any
use thereof made by the City, any such officer or any such agent) or by reason of any inaccuracy,
error or omission with respect thereto or in such use; and any inaccuracy, error or omission with
respect to such numbers shall not constitute cause for failure or refusal by the successful bidder
to accept delivery of and pay for the Bonds in accordance with the terms of its bid. All expenses
in connection with the assignment and printing of CUSIP numbers on the Bonds shall be paid by
the City; provided, however, that the CUSIP Service Bureau charge for the assignment of such
numbers shall be the responsibility of the successful bidder for the Bonds.
(b) A copy of the final legal opinion with respect to the Bonds, with the name
of the attorney or atWrneys rendering the same, together with a certification of the City Clerk,
executed by a facsimile signature of that officer, to the effect that such copy is a true and complete
copy (except for letterhead and date) of the legal opinion which was dated as of the date of
delivery of and payment for the Bonds, may be printed on the Bonds.
SECTION 6. The City covenants and agrees to comply with the provisions of
Sections 103 and 141-150 of the Internal Revenue Code of 1986 and the applicable Treasury
Regulations promulgated thereunder throughout the term of the Bonds.
SECTION 7. (a) The Bonds shall be sold at competitive sale on such date or dates
and at such price or prices as shall be determined by the Director of Finance. The Director of
Finance is hereby authorized to prepare or cause to be prepared a Summary Notice of Sale of the
Bonds and to cause such Summary Notice of Sale to be published in The Bond Buyer, a financial
journal published in the City of New York, New York, and to prepare or cause to be prepared and
distributed a Preliminary Official Statement, a Detailed Notice of Sale and an Official Proposal
Form relating to the Bonds. The Director of Finance is hereby authorized to receive proposals
for the purchase of the Bonds; provided, however, that the final details of the Bonds of each
series, including the purchase price thereof, the interest rates to be borne thereby and the
premium, if any, payable upon the redemption thereof shall be approved by subsequent resolution
of this Council.
(b) The Mayor is hereby authorized and directed to execute and deliver to the
purchasers of the Bonds an Official Statement of the City relating to the Bonds, in substantially
the form of the Preliminary Official Statement relating to the Bonds, after the same has been
completed by the insertion of the maturities, interest rates and other details of the Bonds and by
making such other insertions, changes or corrections as the Mayor, based on the advice of the
City's financial advisors and legal counsel (including the City Attorney and Bond Counsel), deems
necessary or appropriate; and this Council hereby authorizes the Official Statement and the
information contained therein to be used by the purchasers in connection with the sale of the
3206~7.1 020695 Rl~
-6-
Bonds. The Preliminary Official Statement is "deemed final" for purposes of Rule 15c2-12
promulgated by the Securities and Exchange Commission pursuant to the Securities Exchange Act
of 1934 ("Rule 15c2-12"). The City Manager and the Director of Finance are hereby authorized
and directed to execute on behalf of the City and deliver to the purchasers a certificate in
substantially the form to be included in the Official Statement under the caption "Certificate
Concerning Official Statement".
(c) The City Manager and the Director of Finance are hereby authorized to
execute and deliver to the purchasers of the Bonds a Continuing Disclosure Certificate relating to
the Bonds evidencing the City's undertaking to comply with the continuing disclosure
requirements of Paragraph (I>)(5) of Rule 15c2-12 in such form as shall be approved by the City
Manager and the Director of Finance upon advice of counsel (including the City Attorney or Bond
Counsel), such approval to be conclusively evidenced by their execution thereof.
(d) All actions and proceedings heretofore taken by this Council, the City
Manager, the Director of Finance and the other officers, employees, agents and attorneys of and
for the City in connection with the issuance and sale of the Bonds are hereby ratified and
conf'mned.
SECTION 8. The Bonds, the certificate of authentication of the Registrar, and the
assignment endorsed on the Bonds, shall be substantially the following forms, respectively, to-wit:
UNITED STATES OF AM~.~CA
COMMONWEALTIt OF VIRGINIA
CITY OF ROANOKE
GENERAL OBLIGATION PUBLIC
IMPROVEMENT BOND
No. R-__ $
MATURITY DAT~:
REGISTF, I~-r~ OWNER:
DATE OF BOND:
CUSIP NO,:
770077
PRINCIPAL SUM:
DOLLARS
KNOW ALI., MEN BY THESE PRES~, that the City of Roanoke, in the
Commonwealth of Virginia (the "City"), for value received, acknowledges itself indebted and
hereby promises to pay to the Registered Owner (named above), or registered assigns, on the
Maturity Date (specified above) (unless this Bond shall be subject to prior redemption and shall
have been duly called for previous redemption and payment of the redemption price duly made
or provided for), the Principal Sum (specified above), and to pay interest on such Principal Sum
320637.1 020695 Rl~
-7-
on and semiannually on each and thereafter
(each such date is hereinafter referred to as an "interest payment date"), from the date hereof or
from the interest payment date next preceding the date of authentication hereof to which interest
shall have been paid, unless such date of authentication is an interest payment date, in which case
from such interest payment date, or unless such date of authentication is within the period from
the sixteenth (16th) day to the last day of the calendar month next preceding the following interest
payment date, in which case from such following interest payment date, such interest to be paid
until the maturity or redemption hereof at the Interest Rate (specified above) per annum, by check
mailed by the Paying Agent hereinafter mentioned to the Registered Owner in whose name this
Bond is registered upon the books of registry, as of the close of business on the fifteenth (15th)
day (whether or not a business day) of the calendar month next preceding each interest payment
date. Interest on this Bond shall be calculated on the basis of a three hundred and sixty (360) day
year comprised of twelve (12) thirty (30) day months. The principal of and premium, if any, on
this Bond are payable on presentation and surrender hereof, at the office of
, as the Registrar and Paying Agent, in the City of
, Principal of and premium, if any, and interest on this Bond are
payable in any coin or currency of the United States of America which, on the respective dates
of payment thereof, shall be legal tender for public and private debts.
This Bond is one of an issue of Bonds of like date, denomination and tenor except
as to number, interest rate and maturity, and is issued for the purpose of providing funds which
are to be granted by the City to the Roanoke Redevelopment and Housing Authority (the
"Authority") for the purpose of assisting the Authority in paying a portion of the costs of a
redevelopment project in the City, including the construction, reconstruction and rehabih'tafion of
an existing building located in such redevelopment project area to be used for the proposed
Roanoke Higher Education Center. This Bond is issued under and pursuant to and in full
compliance with the Constitution and statutes of the Commonwealth of Virginia, including
Chapter 26 of Title 15.2 of the Code of Virginia_, 1950 (the same being the Public Finance Act
of 1991), and resolutions and other proceedings of the Council of the City duly adopted and taken
under the Public Finance Act of 1991.
The Bonds of the issue of which this Bond is one (or portions thereof in installments
of $5,000) maturing on and after are subject to redemption at the option
of the City prior to their stated maturities, on or after in whole or in
part from time to time on any date, in such order as may be determined by the City (except that
if at any time less than all of the Bonds of a given maturity are called for redemption, the
particular Bonds or portions thereof in installments of $5,000 of such maturity to be redeemed
shall be selected by lot), upon payment of the following redemption prices (expressed as a
percentage of the principal amount of the Bonds to be redeemed), together with the interest
accrued thereon to the date fixed for the redemption thereof:
320637.1 020695
8
Redemption Dates
(Both Date~ Inclusive)
Redemption Prices
(Percentages of Principal Amount)
and thereafter
The Bonds of the issue of which this Bond is one maturing on ~ _,
are subject to mandatory sinking fund redemption on _, ~ and on each
thereafter and to payment at maturity on ~ _, ~ in the principal amounts in each year set
forth below, in the case of redemption with the particular Bond or Bonds or portions thereof to
be redeemed to be selected by lot, upon payment of the principal amount of the Bonds to be
redeemed, together with the interest accrued on the principal amount to be redeemed to the date
fixed for the redemption thereof:
Year
Princi_ml Amoum
The City, as its option, may credit against such mandatory sinking fund redemption requirement
the principal amount of any Bonds maturing on ~ _, ~ which have been purchased and
cancelled by the City or which have been redeemed and not theretofore applied as a credit against
such mandatory sinking fund redemption requirement.
If this Bond is redeemable and this Bond (or any portion of the principal amount
hereof in installments of $5,000) shall be called for redemption, notice of the redemption hereof,
specifying the date, number and maturity of this Bond, the date and place or places fixed for its
redemption, the premium, if any, payable upon such redemption, and if less than the entire
principal amount of this Bond is to be redeemed, that this Bond must be surrendered in exchange
for the principal amount hereof to be redeemed and a new Bond or Bonds issued equalling in
principal amount that portion of the principal amount hereof not to be redeemed, shall be mailed
not less than thirty (30) days prior to the date fixed for redemption, by first class mail, postage
prepaid, to the Registered Owner hereof at his address as it appears on the books of registry kept
by the Registrar as of the close of business on the forty-fifth (45th) day next preceding the date
fixed for redemption. If notice of the redemption of this Bond (or the portion of the principal
amount hereof to be redeemed) shall have been given as aforesaid, and payment of the principal
amount of this Bond (or the portion of the principal amount hereof to be redeemed) and of the
accrued interest and premium, if any, payable upon such redemption shall have been duly made
320637.1 020695 RiSS
9
or provided for, interest hereon shall cease to accrue from and after the date so specified for the
redemption hereof.
Subject to the limitations and upon payment of the charges, ff any, provided in the
proceedings authorizing the Bonds of the issue of which this Bond is one, this Bond may be
exchanged at the office of the Registrar for a like aggregate principal amount of Bonds of other
authorized principal amounts and of the same issue, interest rate and maturity. This Bond is
transferable by the Registered Owner hereof, in person or by his attorney duly authorized in
writing, on the books of registry kept by the Registrar for such purpose at the office of the
Registrar but only in the manner, subject to the limitations and upon payment of the charges, if
any, provided in the proceedings authorizing the Bonds of the series of which this Bond is one,
and upon the surrender hereof for cancellation. Upon such transfer a new Bond or Bonds of
authorized denominations and of the same aggregate principal amount, issue, interest rate and
maturity as the Bond surrendered, will be issued to the transferee in exchange herefor.
This Bond shall not be valid or obligatory unless the certificate of authentication
hereon shall have been manually signed by the Registrar.
The full faith and credit of the City are irrevocably pledged to the punctual payment
of the principal of and premium, if any, and interest on this Bond as the same become due. In
each year while this Bond is outstanding and unpaid, there shall be assessed, levied and collected,
at the same time and in the same manner as other taxes of the City are assessed, levied and
collected, a tax upon all property within the City, over and above all other taxes, authorized or
limited by law and without limitation as to rate or amount, sufficient to pay the principal of and
premium, if any, and interest on this Bond to the extent other funds of the City are not lawfully
available and appropriated for such purpose.
It is certified, recited and declared that all acts, conditions and things required to
exist, happen or be performed precedent to and in the issuance of this Bond do exist, have
happened and have been performed in due time, form and manner as required by law, and that
the amount of this Bond, together with aH other indebtedness of the City does not exceed any
limitation of indebtedness prescribed by the Constitution or statutes of the Commonwealth of
Virginia or the Charter of the City.
320637.1 020695
- 10-
IN WITNF_~S WHEREOF, the City has caused this Bond to be executed by the
manual or facsimile signatures of its Mayor and its City Treasurer; a facsimile of the corporate
seal of the City to be imprinted hereon attested by the manual or facsimile signature of the City
Clerk of the City; and this Bond to be dated as of the day of ,199_.
CITY OF ROANOKE, VIRGINIA
[SEAL] Mayor
Attest: City Treasurer
City Clerk
CERTIFICATE OF A~CATION
proceedings.
This Bond is
one of the Bonds delivered
[
pursuant to the within-mentioned
1, as gistrar
By:
Authorized Signator
Date of Authentication:
ASSIGNMgNT
FOR VALUED RECEIVI~D the undersigned hereby sell(s), assign(s) and
transfer(s) unto
(Please print or type name and address, including postal zip code of Transferee)
PLEASE INSERT SOCIAL SECURITY OR
OTI-~R IDEN'IIFYING NUMBER OF TRANSFER~
320637.1 020695 Rl~
-11-
the within Bond and all rights thereunder, hereby irrevocably constituting and appointing
, Attorney, to transfer such Bond on
the books kept for the registration thereof, with full power of substitution in the premises.
Dated:
Signature Guaranteed
NOTICE: Signature(s) must be guaranteed
by a member firm of The New York Stock
Exchange, Inc. or a commercial bank or trust
company.
(Signatuie. of Registered Owner)
NOTICE:'.., The signature above must
col'respond with the name-of the Registered
Owner as it appears on the front of this Bond
in every particular, without alteration or
enlargement or any change whatsoever.
SECTION 9. The Council hereby authorizes the City to make expenditures for the
purpose for which the Bonds are to be issued in advance of the issuance and receipt of the
proceeds of the Bonds and to reimburse such expenditures from the proceeds of the Bonds. The
adoption of this Resolution shall be considered as an "official intent" within the meaning of
Treasury Regulation Section 1.150-2 promulgated under the Internal Revenue Code of 1986.
SECTION 10. The City Clerk is hereby directed to f'fle a copy of this Resolution,
certified by such City Clerk to be a tree copy hereof, with the Circuit Court of the City of
Roanoke, Virginia, all in accordance with Section 1.150-2 of the Code of Virginia, 1950.
SECTION 11. All ordinances, resolutions and proceedings in conflict herewith are,
to the extent of such conflict, repealed.
ATTEST:
City Clerk
Date of Filing with the Circuit Court
of the City of Roanoke, Virginia:
June~, 1999
320637.1 020695
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #53
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34362-062199 authorizing the issuance and sale of
$2,500,000.00 principal amount of City of Roanoke, Virginia, General Obligation Public
Improvement Bonds for the purpose of providing funds to be granted to the Roanoke
Redevelopment and Housing Authority for the purpose of assisting such authority in paying
a portion of the costs of a redevelopment project in the City, including the construction,
reconstruction and rehabilitation of an existing building located in such redevelopment
project area to be used for the proposed Roanoke Higher Education Center; fixing the
form, denomination and certain other details of such bonds; authorizing the preparation of
a preliminary official statement and an official statement and the distribution thereof and
the execution of a certificate relating to such official statement; authorizing the execution
and delivery of a continuing disclosure certificate relating to such bonds; authorizing the
reimbursement of expenditures made in advance of the issuance of such bonds; and
otherwise providing with respect to the issuance, sale and delivery of such bonds. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 21, 1999.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Attachment
H:kAGENDA9~. ~UN21 .WPD
James D. Ritchie, Sr.
June 25, 1999
Page 2
pc:
Brian J. Wishneff, President, Brian Wishneff & Associates, 1010 First Union
Building, Roanoke, Virginia 24016
John Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, Roanoke, Virginia 24017
John P. Grove, Attorney, 10 South Jefferson Street, Roanoke, Virginia 24016
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
Deborah J. Moses, Assistant to the City Manager for Special Projects
H:~,AGENDA99~lUN21 .WPD
June 3, 1999
The Honorable Mayor and Members
of City Council
Roanoke, VA
Re: Funding for the Roanoke Higher Education Authority
Dear Mayor Bowers and Council Members:
In July 1997, City Council indicated its intention to provide $2.5 million dollars for the
purpose of renovating and improving the building to be used as the Roanoke Higher Education
Center. Council has authorized the City Clerk to advertise for a public hearing to be held on June 21,
1999. The purpose of the heating is to receive public comment on the issuance of bonds under the
Public Finance Act of the Code of Virginia (Chapter 26, § § 15.2-2600-15.2-2663).
Bond counsel employed by the City has advised that he is unable to conclude that the City has
the authority to issue general obligation bonds for the purpose of granting or donating monies directly
to the Authority. Bond Counsel has suggested other possible alternatives for providing the needed
funding. The alternative deemed most feasible involves using the services of the Roanoke
Redevelopment and Housing Authority (RRHA). In this scenario, the City would issue general
obligation bonds for the purpose of donating money to the RRHA, including making loans or grants
under §36-49.7 of the State Code for the purposes related to improvements on lands situated within
the boundaries of a redevelopment project.
Representatives of RRHA have confirmed that the area in question is within a redevelopment
project area. The executive director of RRHA also indicated his willingness to recommend that
RRHA enter into an agreement with the City and the Authority whereby RRHA would receive the
bond proceeds from the City and then donate or grant those proceeds to the Authority to use for the
development of the Roanoke Higher Education Center Building.
In light of the foregoing, the notice of public hearing has been modified to conform to the
requirement of involvement by RRHA. We will be pleased to answer any questions which members
of Council may have about this matter.
J~s D. Ritchie
Acting City Manager
Sincerely yours,
'James D. Grisso
Director of Finance
gVilliam X Parsons
Acting City Attorney
C~
Mary F. Parker, City Clerk
Deborah J. Moses, Assistant to the City Manager for Special Projects
Brian Wishneff, President, Brian Wishneff& Associates
John Baker, Executive Director, RRHA
John P. Grove, Counsel to RRHA
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8, 1999
File #2-467
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised public heatings to be held on Monday, June 21, 1999, at
7:00 p.m., in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on the following matters:
(1)
Request of the City of Roanoke to convey City-owned property identified as
Official Tax No. 2111321, containing approximately 0.08-acre, located at the
intersection of Loudon Avenue and Tenth Street, N. W.
(2)
Request of the City of Roanoke to adopt a resolution authorizing the City to
contract a debt and issue general obligation public improvement bonds of the
City in the principal amount of $2,500,000.00.
MFP:lo
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
pc:
James D. Ritchie, Sr., Acting City Manager
William X Parsons, Acting City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald L. Smith, Acting Building Commissioner
The Honorable Mayor and Members
of the Roanoke City Council
June 8, 1999
Page 2
pc;
Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
J. Thomas Tasselli, Development Review Coordinator
Edward R. Tucker, City Planner
Martha P. Franklin, Secretary, City Planning Commission
Cindy M. Ayers, Executive Secretary, City Manager's Office
Melinda Mayo, Public Information Specialist
N:~CKLO I~'IEARINGS.WPD
Ad Number: 1165408
Publisher's Fee: $232.10
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor--
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
06/06/99 FULL RUN - Sunday
06/13/99 FULL RUN - Sunday
06/13/99 FULL RUN - Sunday
Witness, this 14thday of June 1999
Authorized Signature
NOllCE OF PUBUC HEARtNG
~.~ IS HEREBY GIVEN, pur-
mmnt to Section ~5.2.2eO6A
of me Code of ~ (lg~o),
will ~ u pu~io heart4 on
7.'00 P.M., Iooal time, In ~
Council Chamber, Municipal
Building, 215 Chumh A~mnue,
S.W., Rmmake, VI~ 24011.
ado~t~ by th~ Cou~l of a
i[enersI oblll[atlofl public
In the pdndp~l a~
lng" Ixxl~on of the ~lt$ of a
m~Xutlon I~ on I~ In the offl.e,
Ull~lrlS, ROofll 456, 23.$,
Ch~h Avenue, S.W.,
NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN, pursuant to Section 15.2-2606.A of the Code of
Virginia (1950), as amended, that the Council of the City of Roanoke, Virginia, will hold a
public heating on Monday, June 21,1999, at 7:00 P.M., local time, in the Council Chamber,
Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, with respect to
the proposed adoption by the Council of a resolution authorizing the City to contract a debt
and issue general obligation public improvement bonds of the City in the principal amount
of $2,500,000 the proceeds of which are to be granted by the City to the Roanoke
Redevelopment and Housing Authority ("Authority") for the purpose of assisting the
Authority in paying a portion of the costs of a redevelopment project in the City, including
the construction, reconstruction and rehabilitation of an existing building located in such
redevelopment project area to be used for the proposed Roanoke Higher Education Center.
The members of public are invited to attend the public hearing and to appear and
present their views on the proposed resolution.
The full text of the proposed resolution is on file in the office of the City Clerk,
Municipal Building, Room 456, 215 Church Avenue, S.W., Roanoke, Virginia.
Given under my hand this 6th day of June, 1999.
MARY F. PARKER
City Clerk
City of Roanoke, Virginia
TO BE PUBLISHED on Sunday, June 6, 1999, and again on Sunday, June 13, 1999.
Send Publisher's Affidavit and invoice to:
Mary F. Parker, City Clerk
456 Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 1999
File 060-414-467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34299-051799 amending and reordaining certain
sections of the 1998-99 Higher Education Authority Fund Appropriations, providing for
appropriation of $10,000.00, in connection with an adjustment of revenue estimate for the
Roanoke Higher Education Authority. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 17,
1999.
Mary F. Parker, CMClAAE
c~y C~rk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Deborah J. Moses, Assistant to the City Manager for Special Projects
Barry L. Key, Manager, Office of Management and Budget
C:~IA. YI 7.Wl~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34299-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Higher
Education Authority Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Higher Education Authority Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
ApDmDrlatione
Higher Education Authority $
Operating (1) ............................................
Revenuee
Higher Education Authority $
Funding from Third Party (2) ................................
5,451,500
192,500
5,451,500
10,000
1) Fees for Professional
Services
2) Fifth District Planning
Commission
(020-002-8720-2010) $ 10,000
(020-020-1234-1234) 10,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
An'EST:
City Clerk.
May 17,1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor Bowers and Members of Council:
SUBJECT: Appropriation of Funds and Adjustment of Revenue Estimate for
the Roanoke Higher Education Authority
I. Back.qround
1997, Virginia General Assembly establishes the Roanoke Higher Education
Authority for the purpose of expanding access to higher education and
workforce training in the Roanoke Valley by establishing the Roanoke Higher
Education Center with such funds as are appropriated for this purpose.
The Roanoke Higher Education Center is a continuing education and
workforce training project for this region. 15 public and private colleges,
universities and work-force training entities will locate in the former
headquarters buildings of the Norfolk and Western railway in downtown
Roanoke.
Anticipated opening for the Center is the Fall of 2000. Each of the entities
involved in the Center is interested in assessing the opportunity for course
offerings in the region in order to match workforce training needs and
educational needs of the public.
October 1998, Roanoke Higher Education Authority applies for funding to
help conduct this assessment from the Fifth Planning District Regional
Alliance. Such funding was provided to the Alliance by the Virginia General
Assembly through the Regional Competitiveness Act.
II Current Situation
Ao
Funds in the amount of $10,00o have been awarded from the Fifth Planning
District Regional Alliance to partner with the Roanoke Higher Education
Authority to complete this assessment, of which $5,841 has been received.
Bo
Council action is required to appropriate $10,000 so that the funds can be
expended.
The Honorable Mayor and Members of Council
May 17, 1999
Page 2
III Recommendation
City Council appropriate $10,000 to account 020-002-8720-2010 Higher
Education Operations and Development, and increase the corresponding
revenue estimate.
~ ._Respectfully su~
Director of Finance
JDG/ca
CC;
William X Parsons, Acting City Attorney
Deborah J. Moses, Assistant to the City Manager for Special Projects
Barry L. Key, Manager, Office of Management & Budget
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 25, 1999
File #67-85
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 21, 1999, Mr. Alvin Rhodes, Sr., 917 Staunton Avenue, N. VV., referred to the matter
of renaming Orange Avenue, N. W., in honor of the late Dr. Martin Luther King, Jr., and
suggested that Council consider renaming Washington Park in honor of the late Dr. King.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
pc: Barbara N. Duerk, Chair, City Planning Commission, 2607 Rosalind Avenue, S. W.,
Roanoke, Virginia 24014
H:XA(~ENDA99~q~I21 .WPD