HomeMy WebLinkAboutCouncil Actions 05-17-99TROUT
34284
ROANOKE CITY CO UNCIL
REGULAR SESSION
May 17, 1999
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order--Roll Call. (Council Member White was absent)
A briefing with regard to proposed changes in the Solid Waste
Management Ordinance.
Council Member Wyatt requested a report on the cost effectiveness
of the City's recycling program and the feasibility of using recycling
equipment and manpower for collection of bulk refuse items.
Con't_
She also requested that the Acting City Manager review ways of
making refuse collection/disposal information more user friendly for
the citizens of Roanoke.
The briefing was received and filed.
File #60-144-282
At 1:00 p.m., the meeting was declared in recess until 2:00 p.m., in the City
Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
May 17, 1999
2:00p. m.
CITY COUNCIL CHAMBER
A GEND~4 FOR THE COUNCIL
1. Call to Order-- Roll Call. Ali Present.
The Invocation was delivered by The Reverend Delmar Jackson, Pastor,
Abundant Grace Assembly Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
3
e
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, May 20, 1999, at
7:00 p.m., and Saturday, May 22, 1999, at 4:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED CO~iCATiONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPy OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL $53-2541.
-PRESENTATION£
Presentation o£an award to the City &Roanoke by the United Way o£Roanoke
Valley. Bob Kulinski, CPO, and Katie Rennard, Spokespersons.
File//167
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE
_C_OUNCIL AND WILL BE ~n~ ·-~-- MEMBERS OF
WILL BE ~ ,~ .... ~t~'l'~:D BY ~ ~ ..... C TY
DI ~ ~'~_ O~A~TE DISCU . ~"~ ~_oI'ION. THE~
S~USSIONISDESiR~ ~. ..... ~SION OF THE IT
-~, a~ ITE ~ ~ ~ ~ _ EMS. IF
M ,,,~ n~ ~MO~D FROM
THE CONSENT AGENDA AND CONS~E~D SEP~TELY'
4
C-1
C-2
C-3
C-4
C-5
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File//132 Session.
A report of the Acting City Manager requesting an Executive Session to
discuss and consider the appointment of a specific public officer, pursuant to
Section 2.1-344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #104 Session.
A communication from Mark Petersen tendering his resignation as a
member of the Flood Plain Committee.
RECOMMENDED ACTION: Accept the resignation and receive and file the
File #110-237 communication.
A communication from Edward F. Lovell tendering his resignation as
a member of the Roanoke City Public Library Board effective June 30, 1999.
RECOMMENDED ACTION: Accept the resignation and receive and file the
File #110-323 communication.
Qualification of William M. Hackworth as City Attorney for the City of
Roanoke for a term commencing July 6, 1999, and expiring on September 30,
2000.
RECOMMENDED ACTION: Receive and file.
File #83-184
5
Kit B. Kiser, Director, Utilities and Operations, presented a briefing on the
City's proposed water conservation plan which will be presented to
Council for adoption on Monday, June 7, 1999, at 2:00 p.m.
The Mayor requested that Sunday, May 23, 1999, be declared as a "Day of
Prayer for Rain", and encouraged churches and synagogues to include a
prayer for rain in their worship service.
File 11468
e
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
0
PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 34284-051799. (7-0)
File #60-467
A communication from the Roanoke City School Board requesting
approval of a State Literary Fund loan application in the amount of $3.25
million for expansion of the Roanoke Valley Governor's School.
Adopted Resolution Nos. 34285-051799 and 34286-051799. (7-0)
File 1160-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending appropriations in connection
personnel lapse funds.
Adopted Ordinance No. 34287-051799. (7-0)
File #60-184-385
with
A report recommending execution of an agreement with Roanoke
Festival in the Park, Inc.
Adopted Resolution No. 34288-051799. (7-0)
File #352
o
A report recommending issuance of Change Order No. 6 to the
City's contract with Danis Environmental Industries, Inc., for
upgrade and expansion of the Water Pollution Control Plant, in the
amount of $56,859.00.
Adopted Ordinance No. 34289-051799. (7-0)
File #27-60-468
A report recommending acquisition of additional property rights
in connection with the Floodplain Management Acquisition
Program.
Adopted Ordinance No. 34290-051799. (7-0)
File #2-27-237
A report recommending execution of an agreemem with the
Virginia Department of Transportation for installation of gates and
flashing lights at the railroad crossing on 18th Street, S. W.,
between Campbell and Cleveland Avenues, in connection with the
Surface Transportation Program.
Adopted Resolution No. 34291-051799. (7-0)
File #20-77-422
7
o
A report recommending acquisition of certain property rights
needed by the City for an entranceway park to downtown
Roanoke; and appropriation of funds in connection therewith.
Adopted Ordinance Nos. 34292-051799 and 34293-051799; and
Resolution No. 34294-051799. (5-2) (Council Members Harris
and Wyatt voted no.)
File #2-60-67-215
A report recommending purchase of two new fully automated side
loading refuse tracks from Carolina Environmental Systems, Inc.,
at a cost of $142,341.00 per unit; and appropriation of funds in
connection therewith.
Adopted Ordinance
34296-051799.
(7-0)
No. 34295-051799 and
Resolution No.
Council Member Wyatt requested information on annual
maintenance costs associated with refuse collection vehicles
which were purchased as a part of the City's new solid waste
disposal program.
File #60-144
The Mayor left the meeting at 3:40 p.m., and the Vice-Mayor
presided over the remainder of the 2:00 p.m. session.
A report recommending appropriation of funds for the Fifth
District Employment and Training Consortium.
Adopted Ordinance No. 34297-051799. (6-0)
File #60-246
e
A report recommending revisions to the City Code relating to the
dog ordinance.
Adopted Ordinance No. 34298 on first reading. (6-0)
File #24-54
b. DIRECTOR OF FINANCE:
A report recommending appropriation of funds and adjustment of
the revenue estimate for the Roanoke Higher Education Authority.
Adopted Ordinance No. 34299-051799. (6-0)
File #60-414-467
6. REPORTS OF COMMITTEES:
ao
A report of the Bid Committee recommending acceptance of the bid
submitted by J & W Sandblasting of North Carolina, Inc., in the amount
of $95,400.00, for exterior and interior painting of the Washington
Heights elevated water tank. Council Member Carroll E. Swain,
Chairperson.
Adopted Ordinance No. 34300-051799. (6-0)
File #65-468
bo
A report of the City Council's representative to the Roanoke Valley
Regional Cable Television Committee recommending approval of the
City's share of the annual operating budget for fiscal year 1999-2000 for
operation of the regional government and educational access cable
television station-Roanoke Valley Television (RVTV, Channel 3).
Council Member W. Alvin Hudson, Jr., City Council Liaison.
Adopted Resolution No. 34301-051799. (6-0)
File #448
9
7. UNFINISHED BUSINESS:
a#
A report of the Water Resources Committee recommending acceptance
of a donation and conveyance of certain property located on McDowell
Avenue, N. W., to the City from the Roanoke Redevelopment and
Housing Authority for construction of a new sign at the entranceway of
the Historic Gainsboro District. Council Member Linda F. Wyatt,
Chairperson.
Adopted Ordinance No. 34302 on first reading. (6-0)
File #2-107-178-216
Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: None.
e
MOTIONS AND MISCELLANEOUS BUSINESS:
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Swain referred to certain correspondence advising
that 13 vehicles have been removed from the City's vehicular fleet
and sold as surplus items. He inquired as to the amount of funds to
be saved as a result of reducing the City's fleet of vehicles
(replacement costs, maintenance costs, operating costs, etc.).
File #361
Council Member Hudson expressed concern with regard to over-
grown grass and litter on City property on major thoroughfares, and
referred specifically to the vicinity of 10th Street from Fairfax
Avenue to Williamson Road, N. W.
File 0144
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
l0
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION: (6-0)
At 4:42 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
R O./INOKE CITY CO UNCIL
REGULAR SESSION
May 17, 1999
7:00p. m.
CITY COUNCIL CHAMBER
,4 GEND,4 FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
12
PRESENTATIONS:
Recognition of Forensics and Debate teams from William Fleming and Patrick
Henry High Schools. Mayor Bowers.
Certificates
student.
File #467
of Recognition and
Roanoke pins were
presented to each
A. HEARING OF CITIZENS:
Recognition of those persons who participated in development of the Star
Trail on Mill Mountain. Carl H. Kopitzke, Chairperson, Mill Mountain
Advisory Committee.
An iris tile was presented to each volunteer.
File #67-379
B. PUBLIC HEARINGS:
Public hearing on the request of the City of Roanoke that the City's
Comprehensive Development Plan for Roanoke, an element of Roanoke
Vision, be amended to include the Greater Raleigh Court Neighborhood
Plan as an element of said Plan. Barbara N. Duerk, Chair, City Planning
Commission.
Adopted Resolution No. 34303-051799. (7-0)
File #200
Public hearing on the request of James J. Walker that property located at
1805 Orange Avenue, N. W., Official Tax No. 2321415, be rezoned from
C-2, General Commercial District, to C-l, Office District. James L.
Walker, Spokesperson.
Adopted Ordinance No. 34304 on first reading. (7-0)
File #51
o
Public hearing on the request of John A. and William T. Bright that a
tract of land located at 907 4th Street, S. E., Official Tax No. 4021001,
be rezoned from C-2, General Commercial District, to LM, Light
Manufacturing District. Donald L. Wetherington, Attorney.
Adopted Ordinance No. 34305 on first reading. (7-0)
File tt51
o
Public hearing on the request of James L. Brookes that a tract of land
located at the intersection of Keagy Road and Crestmoor Drive, S. W.,
Official Tax No. 5140201, be rezoned from RS-l, Residential Single-
Family District, to C-l, Office District. R. Craig Balzer, Agent,
Spokesperson.
Denied
File 1151
o
Public hearing on the request of the City of Roanoke that portions of
Norfolk Avenue, S. W., extending in an easterly direction from Second
Street, S. W., and a portion of former Second Street, S. W., be
permanently vacated, discontinued and closed. Barbara N. Duerk, Chair,
City Planning Commission.
Adopted Ordinance No. 34306 on first reading. (7-0)
File 11514
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
At 8:45 p.m, the Mayor declared the meeting in recess. (Vice-Mayor
Harris left the meeting.)
14
CERTIFICATION OF EXECUTIVE SESSION: (6-0)
Sherman A. Holland was reappointed as a member of the Youth Services
Citizen Board for a term ending May 31, 2002.
File #15-110-304
Linda F. Wyatt was reappointed as a member of the Fifth Planning District
Commission for a term ending June 30, 2002.
File #15-110-326
Bill Tanger was appointed as a member of the Flood Plain Committee to
fill the unexpired term of Mark E. Petersen, resigned, ending June 30,
1999.
File #110-237
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 1999
File #60-144-282
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
A b~iefing with regard to proposed changes in the Solid Waste Management Ordinance,
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, May 17, 1999.
Council Member Wyatt requested a report on the cost effectiveness of the City's recycling
program and the feasibility of using recycling equipment and manpower for collection of
bulk refuse items. She also requested that the Acting City Manager review ways of making
refuse collection/disposal information more user friendly for the citizens of Roanoke.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
May 17, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Proposed Changes in the
Solid Waste Management Ordinance
Please reserve space on your 12:15 p.m., agenda for a briefing regarding
the above subject.
JDR:WFC:pr
cc: City Attorney
Director of Finance
Director of Public Works
Sincerely,
James D. Ritchie
Acting City Manager
5.1999 I:ISPM UNITED P~AY OF RKE VA
UNITED WAY OF ROANOKE VALLEY
M0.568
P.1
FACSIMILE TRANSMITTAL SHF. tgT
TO: MS. PARKER FROM: KATIE RENNARD
COMPANY: ROANOKE CITY COUNCIL DATE: MAY 5, 1999
FAX NUMBER:
853-I145 TOTAL NO. OF PAGES INCLUDING COVER:
PHONE NUMBER:
853-2541 PHONE NUMBER:
345-7351 x 225
"~':: Counc/l Meeting5/17 F^x
344-4304 or 983-6684
[~PL~ASE RCCYCLE
Katie Re. nnard, Vice l~ident Campaign, and Bob K0alinski, CPO would like to ma~ a brief
presmtation to Mayor Bowen in recognition of the outstanding support United Way of Roanoke
Valley received from the Roanoke City Employees.
Please call if you need additional informafon.
MAY-05-1999 14:27
32S CAMPB£I.I. AVENUE SW, ROANr0KI~. VA 24016
P. 01
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
May 17, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
May 17, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session to discuss and
consider the appointment of a specific public officer in accordance with Sec. 2.1-344.A. 1
Code of Virginia (1950), as amended. '
JDR/w
CC:
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Respectfully submitted,
J~ .a'~. s D. Ritchie
Acting City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-I145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 1999
File #110-237
Mr. Mark E. Petersen
2715 10th Street, N. W., #12-103
Roanoke, Virginia 24012
Dear Mr. Petersen:
Your communication tendering your resignation as a member of the Flood Plain
Committee, effective May 10, 1999, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 17, 1999.
On motion, duly seconded and unanimously adopted, Council accepted the resignation
and received and filed the communication.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Flood Plain Committee from
March 1, 1999 to May 10, 1999. Please find enclosed a Certificate of Appreciation and an
aedalview photograph of the Roanoke Valley which was issued by the Mayor on behalf of
the Members of the Roanoke City Council.
With warmest regards, I am
Sincerely,
Ma~~ F. p~a~er,~~MC~/~E
City Clerk
MFP:Io
Enclosure
pc:
Kit B. Kiser, Chair, Flood Plain Committee
Sandra H. Eakin, Deputy City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 19, 1999
File #110-323
Mr. Edward F. Lovell
1820 Grandin Road, S. VV., #B-1
Roanoke, Virginia 24015
Dear Mr. Lovell:
Your communication tendering your resignation as a member of the Roanoke Public
Library Board, effective June 30, 1999, was before the Council of the City of Roanoke at
a regular meeting which was held on Monday, May 17, 1999.
On motion, duly seconded and unanimously adopted, Council accepted the resignation
and received and filed the communication.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Public Library Board
from August 8, 1998 to June 30, 1999. Please find enclosed a Certificate of Appreciation
and an aerialview photograph of the Roanoke Valley which was issued by the Mayor on
behalf of the Members of the Roanoke City Council.
With warmest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc: Beverly A. James, Secretary, Roanoke Public Library Board
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William M. Hackworth, do solemnly swear (or affirm) that I will support the
Constitution of the United States, and the Constitution of the Commonwealth of Virginia, and that
I will faithfully and impartially discharge and perform all the duties incumbent upon me as City
Attorney of the City of Roanoke, for a term commencing July 6, 1999, and expiring on September
30, 2000, according to the best of my ability. (So help me God).
William M. Hackworth
Subscribed to and sworn to before me this //
day of /Q~, 1999.
ARTHUR B. CRUSH, III
CLERK OF CIRCUIT COURT
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011'- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 18,1999
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 34284-051799 amending and reordaining certain
sections of the 1998-99 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds in connection with the following:
$136,661.00 from the 1998-99 Capital Maintenance and Equipment
Replacement Fund for facility maintenance equipment, grounds service
equipment, audiovisual equipment for Addison, roof replacement, the
Addison Middle School renovation project, and improvements to Ruffner
Middle School and Patrick Henry High School.
$1,384.00 for the 1998-99 Special Education Capacity Building (Sliver)
program to assist the division in providing direct services and in making
systemic change to improve results for children with disabilities.
$352,967.00 from the 1997 Capital Bond Issue for Technology to provide
bond funds, in the amount of $350,666.00, and asbestos damage settlement
funds, in the amount of $2,301.00, for the purchase of integrated technology
systems at Addison Middle School.
$382,275.00 from State Lottery proceeds to be used for roof replacement at
Monterey Elementary School, replacement of the gym roof at Patrick Henry
High School, and to purchase newly adopted textbooks.
$200,000.00 from State Lottery proceeds to be used for establishment of a
temporary account to finance the short-term borrowing needs of the capital
fund.
$6,500.00 from VPSA Bond Funds for building improvements at Huff Lane
MicroVillage.
Marsha W. Ellison
May 18, 1999
Page 2
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
Ann H. Allen, Manager, Accounting Services, Department of Finance
H:'~AGEND A99'~AY 17,WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34284-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
SchoolFund
Aoorooriations
Education
Instruction (1) ............................................
Facilities (2-6) ............................................
Special Education Capacity Building (7) ........................
Revenue
Education
Grants-in-Aid Commonwealth (8) .............................
Grants (9) ...............................................
Fund Balance
Reserved for CMERP - Schools (10) .......................... $
School Capital Proiects Fund
Aoorooriations
Education
Huff Lane School Improvements (11) ..........................
Addison Technology Systems (12-13) .........................
Interest Expense - Short Term (14) ...........................
117,314,984
68,180,536
2,311,615
29,598
115,009,832
44,796,209
17,360,471
0
29,334,320
2,342,922
781,786
200,000
Capital Improvement Reserve $ (8,934,624)
Public Improvement Bonds 1997 Series (15) ................... (7,983,603)
1 ) Books and
Subscriptions
2) Additional
Machinery
and Equipment
3) Additional Machinery
and Equipment
4) Additional Machinery
and Equipment
5) Replacement - Other
Capital Outlays
6) Buildings
7) Other Professional
Services
8) Educational
Technology
9) Federal Grant
Receipts
10) Reserved for
CMERP - Schools
11 ) Appropriated from
VPSA Bonds
12) Appropriated from
Bond Funds
13) Appropriated from
Third Party
14) Appropriated from
State Grant Funds
15) Schools
(030-060-6001-6000-0613) $
( 030-060-6006-6681-0821 )
( 030-060-6006-6682 -0821 )
(030-060-6006-6683-0821)
(030-060-6006-6896-0809)
(030-060-6006-6896-0851 )
( 030-060-6552 -6029-0313 )
(O3O-06O-6000-O647)
(030-060-6552-1102)
(030-3324)
(031-060-6089-9006)
(031-060-6095-6896-9001 )
(031-060-6095-6896-9004)
(031-060-6099-6998-9007)
(031-060-9706-9182)
180,000
48,522
2,800
32,309
205,275
50,030
1,384
382,275
1,384
(136,661)
6,500
350,666
2,301
200,000
344,166
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-rEST:
City Clerk.
CITY OF ROANOKE, VA
Department of Finance
May 17, 1999
TO:
Honorable Mayor and Members of City Council
FROM:
James D. Grisso, Director of Finance
SUBJECT:
School Board Request for Appropriation of School and School Capital
Projects Funds
We have reviewed the attached request to appropriate funding for the School
Board. This report will appropriate the following:
$136,661.00 from the 1998-99 Capital Maintenance and Equipment Replacement
Fund for facility maintenance equipment, grounds service equipment, audiovisual
equipment for Addison, roof replacement, the Addison Middle School renovation
project, and improvements to Ruffner Middle School and Patrick Henry High
School.
$1,384.00 for the 1998-99 Special Education Capacity Building (Sliver) program to
assist the division in providing direct services and in making systemic change to
improve results for children with disabilities. The additional funding is provided
from the mandatory state reserve of individuals with Disabilities Education Act
funds, thus the term "sliver." This continuing program will be reimbursed one
hundred percent by federal funds.
$352,967.00 from the 1997 Capital Bond Issue for Technology to provide bond
funds in the amount of $350,666 and asbestos damage settlement funds in the
amount of $2,301 for the purchase of integrated technology systems at Addison
Middle School.
$382,275.00 from State Lottery proceeds to be used for the roof replacement at
Monterey Elementary School, the replacement of the gym roof at Patrick Henry
High School, and to purchase newly adopted textbooks.
$200,000.00 from State Lottery proceeds to be used for the establishment of a
temporary account to finance the short-term borrowing needs of the capital fund.
Interest expense is being charged to the Capital Fund pending the receipt of
proceeds from City bond issues and State Literary Loan funds.
Honorable Mayor and Members of City Council
May 17, 1999
Page 2
$6,500.00 from VPSA Bond Funds for building improvements at Huff Lane
MicroVillage. The monies represent the receipt of VPSA Bond and loan subsidy
funds in excess of the budgeted amount of $1,250,000. The additional VPSA
Bond Funds will replace $6,500 in 1997 City Bond proceeds used for the Huff
Lane project.
We recommend that you concur with this request of the School Board.
JDG/HRH/pac
.~ Marsha W. Ellison, Chairman F.B. Webster Day
, Melinda J. Payne, Vice Chairman Sherman P. Lea
Charles W. Day Ruth C. Willson
x,.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
, Cindy: H:Lee :C erk of the Board
May 12, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its May 11 meeting approved appropriation requests for
school needs. City Council is respectfully requested to appropriate funds for the
following:
9136,661.00 from the 1998-99 Capital Maintenance and Equipment
Replacement Fund for facility maintenance equipment, grounds service equipment,
audiovisual equipment for Addison, roof replacement, the Addison Middle School
renovation project, and improvements to Ruffner Middle School and Patrick Henry
High School.
91,384.00 for the 1998-99 Special Education Capacity Building (Sliver)
program to assist the division in providing direct services and in making systemic
change to improve results for children with disabilities. The additional funding is
provided from the mandatory state reserve of individuals with Disabilities Education
Act funds, thus the term "sliver." This continuing program will be reimbursed one
hundred percent by federal funds.
9352,967.00 from the 1997 Capital Bond Issue for Technology to provide
bond funds in the amount of 9350,666 and asbestos damage settlement funds in
the amount of 92,301 for the purchase of integrated technology systems at
Addison Middle School.
9382,275.00 from State Lottery proceeds to be used for the roof
replacement at Monterey Elementary School, the replacement of the gym roof at
Patrick Henry High School, and to purchase newly adopted textbooks.
9200,000.00 from State Lottery proceeds to be used for the establishment
of a temporary account to finance the short-term borrowing needs of the capital
fund. Interest expense is being charged to the Capital Fund pending the receipt of
proceeds from City bond issues and State Literary Loan funds.
Preparing Students for Success
Members of Council
Page 2
May 12, 1999
$6,500.00 from VPSA Bond Funds for building improvements at Huff Lane
MicroVillage. The monies represent the receipt of VPSA Bond and loan subsidy
funds in excess of the budgeted amount of $1,250,000. The additional VPSA
Bond Funds will replace $6,500 in 1997 City Bond proceeds used for the Huff Lane
project.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. James D. Ritchie
Mr. William X Parsons
Mr. James D. Grisso
Ms, Ann Allen (with accounting details)
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 18, 1999
File ~60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. VV.
Roanoke, Virginia
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34286-051799 authorizing the School Board for the
City of Roanoke to make application for a loan, in the amount of $3,250,000.00, from the
State Literary Fund for modernizing the Roanoke Valley Governor's School. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34286-051799.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan from the State Literary Fund for modernizing Roanoke Valley Governor's School.
WHEREAS, the School Board for the City of Roanoke, on the 17th day of May, 1999,
presemed to this Council an application addressed to the State Board of Education of Virginia for
the purpose of borrowing from the Literary Fund $3,250,000.00, for adding to and improving the
present school building at the Roanoke Valley Governor's School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of V'trginia for a loan of $3,250,000.00 fi'om the Literary Fund is hereby APPROVED, and
authority is hereby granted the said City School Board to borrow the said amount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levies, fix a rate of levy for schools or make a cash appropriation sufficient for
appropriation expenses and to pay this loan in annual installments and the interest thereon, as required
by law regulating loans from the Literary Fund.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W. Room 456
Roanoke, Virginia 24011-'1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 18, 1999
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34285-051799 authorizing the School Board for the
City of Roanoke to expend funds, in the amount of $3,250,000.00, for adding to and
improving the present school building at the Roanoke Valley Governor's School and
declaring the City's intent to borrow to fund or reimburse such expenditures. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Assistant Superintendent for Operations, Roanoke City Public
Schools
IN THECOUNC~ OF THECITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34285-051799.
A RESOLUTION authorizing the School Board for the City of Roanoke to expend funds for
adding to and improving the present school building at Roanoke Valley Governor's School and
declaring the City's intent to borrow to fund or reimburse such expenditures.
BE IT RESOLVED by the Council of the City of Roanoke th/~t:
1. The school board of the City of Roanoke is authorized to expend out of the City's
capital improvement fund up to $3,250,000.00 for the cost of adding to and improving the present
school building at Roanoke Valley Governor's School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse capital expenditures and bond issuance costs for the Project
with proceeds of debt to be incurred by the City. The maximum principal amount of debt expected
to be issued for the Project is $3,250,000.00.
3. This is a declaration of o~cial intent under Treasury Regulation § 1.150-2.
ATTEST:
City Clerk.
l Marsha W. Ellison, Chairman F.B. Webster Day Brian J. Wishneff
Melinda J. Payne, Vice Chairman Sherman P. Lea Dr. E. Wayne Harris, Superintendent
Charles W. Day Ruth C.: WiilSon:~ Cindy H. Lee, Clerk of the Board
fRoanoke -'X
City School Board P.O. Box 13145, Roanoke, Virgi~24031 ;i ~40~L."2~1 · Fax: 540-853-2951
May 12, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council'
As the result of official School Board action at its meeting on May 11, 1999,
the Board respectfully requests City Council to approve a State Literary Fund loan
application in the amount of $3.25 million for expansion of the Governor's School.
Additional facility space is required for science and math instruction to meet
increased enrollment and curriculum needs. The debt service on the loan will be
assumed by the Roanoke Valley Governor's School with the first debt service
payment of $292,500 scheduled to occur in FY2000-01.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
CC:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. James D. Ritchie
Mr. William X Parsons
Mr. James D. Grisso
Mr. William L. Murray
Preparing Students for Success
1186
No.
APPLICATION FOR LO/fl~l FROM THE LITERARY FUND OF VIRGINIA
Name of School Roanoke Valley flovo_rnor'q -qchoo! Name of (~ll(y-Gity Roanoke
To THE STATE BOASV oF EDUCATION,
Richmond, Virginia:
Gentlemen:
The ,School Board for the }tYc~Vd~/-City of Roanoke hereby makes application for a
loan of $ 3.25 million from the Literary Fund of Virginia for the purpose of erecting, enlarging, or altering
(making permanent improvement to) a school building located at 2104 Grandin Road S.W.
, as follows:
RoanoKe, VA 24015
(Describe briefly) Addition and improvements to Governor' s School fac,.' ! !ty to
facilitate math and science instruction.
1. The said building, addition, or permanent improvement described above, to be of brick
(Type of construction, brick, frame, etc.)
will be used as a Regional High School __ building, and is estimated to cost $ 3.25 million.
(Elem., H. S., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $. 6.75 million
of $
There is at present a loan from the Literary Fund on this __ Governor' s School
(Building or school plant)
770: 00O
__ in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account of which such loan is made.
99.5 acres of which the Dortion devoted to such school is/ .
5. The site on which this building, addition, or permanent improvement, will be locatea contains 35 acres,
of which 35 acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
Additional facility ~.nano i~ roq,~irod far ~cionco and math in~t_r~mtinn to meet
ir~creased enrollment and curriculum needs.
8. The present total indebtedness of the County-City for school buildings is $ 26,308,596
$ 3:1 54:000 is owed to the Literary Fund.
, of which
9. This ~m~-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: Nnno.
10. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
11. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
_Rnannko £ity Public .qr. hnnl~ Fivo_-Year £apitaL_[mprov_emo_nt Plan~ May lqq8 __
12. This loan is to be made for -90 years, and is to be paid in., _90 annual installments, with interest at
5 to 20 5 to 20
the rate of 4 per centum per annum, payable annually.
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 1 1 th day of May
,19.99 .
THE SCHOOL BOARD OF ROANOKE
By
, Chairman.
ATTEST:
, Clerk.
SEAL
(2)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 1999
File #60-184-385
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34287-051799 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for transfer of $879,325.00
from 1998-99 personnel lapse funds to Solid Waste Management/Refuse, Workers'
Compensation, and D-Day Memorial. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 17,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
C:~IAYI 7.WPD
James D. Grisso
May 18, 1999
Page 2
pcz
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
H :~AGENDA99~L~tY 17.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34287-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
General Fund (1--61) ...................................... $ 174,411,492
Revenue
General Fund (62-70) ..................................... $ 169,176,562
1)
2)
3)
4)
5)
6)
7),
8)
9)
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
(001-001-1110-1002) $ 2
(001-43(31-1120-1002) 7,864
(001-002-1211-1002) 11,310
(001-002-1212-1002) 7,859
(001-002-1261-1002) 42,145
(O01..002-1263-1002) ( 12)
(001-002-8120-1002) (38,760)
(001-003-1220-1002) 49,227
(001-004-1231-1002) (26,024)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
26)
27)
28)
29)
30)
31)
32)
33)
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
(001-004-1232-1002)
(001-005-1240-1002)
(001-010-1310-1002)
(001-020-1234-1002)
(001-022-1233-1002)
(001-023-1235-1002)
(001-024-2140-1002)
(001-024-3310-1002)
(001-026-2210-1002)
(001-026-2211-1002)
(001-028-2111-1002)
(001-050-1260-1002)
(001-050-3111-1002)
(001-050-3112-1002)
(001-050-3113-1002)
(001-050-3114-1002)
(001-050-3115-1002)
(001-050-3211-1002)
(001-050-3212-1002)
(001-050-3213-1002)
(001-050-3214-1002)
(001-050-3520-1002)
(001-050-3521-1002)
(001-050-3530-1002)
$ (26,429)
(6,701)
720
24,300
(42,662)
(28,603)
15,448
(205,108)
(53,550)
( 7)
(13,283)
2
7,813
(96,296)
(325,100)
(38,387)
32,763
(43,045)
(40,178)
(120,926)
(4,852)
1,928
(60,699)
(19,294)
34)
35)
36)
37)
38)
39)
40)
41)
42)
43)
44)
45)
46)
47)
48)
49)
5O)
51)
52)
53)
54)
55)
56)
57)
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
Regular Employee
Salaries
(001-050-4130-1002)
(001-052-1280-1002)
(001-052-3410-1002)
(001-052-4110-1002)
(001-052-4160-1002)
(001-052-4210-1002)
(001-052-4211-1002)
(001-052-4220-1002)
(001-052-4310-1002)
(001-052-4330-1002)
(001-052-4340-1002)
(001-052-7110-1002)
(001-052-8110-1002)
(001-054-1270-1002)
(001-054-2150-1002)
(001-054-5311-1002)
(001-054-5312-1002)
(001-054-5313-1002)
(001-054-5314-1002)
(001-054-5316-1002)
(001-054-5317-1002)
(001-054-5318-1002)
(001-054-7310-1002)
(001-056-1237-1002)
(35,927)
( 1)
1,424
(62,708)
(15,462)
(98,968)
(66,621)
(46,440)
5,947
(54,350)
(156,192)
(16,797)
(63,925)
( 9)
(11,833)
(19,575)
( 970)
50,641
(47,179)
(66,613)
(1,082)
(2,602)
(41,818)
1,894
58) Regular Employee
Salaries
59) Regular Employee
Salaries
60) Salary Lapse
61) D-Day Memorial
62) Treasurer
63) Commissioner of
the Revenue
64) Sheriff
65) Commonwealth's
Attorney
66) General
Administration
67) Direct Social
Services -
Administration
68) Employment
Services
69) Foster Care
70) VISSTA
(001-056-1250-1002)
(001
(001
(OOl
(OOl
-072-2110-1002)
-002-9410-1090)
-002-7220-3704)
-020-1234-0613)
(001-020-1234-0612)
(001-020-1234-0611 )
(001-020-1234-0610)
(001-020-1234-0676)
(001-020-1234-0685)
(001-020-1234-0681 )
(001-020-1234-0675)
(001-020-1234-0671 )
$( 1)
18,994
1,371,325
50,000
12,150
(21,331)
(189,660)
(53,550)
15,048
(23,590)
(33,3O7)
( 541)
(2,602)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
May 17, 1999
Council Report No. 99-15
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Fund Appropriations - Personnel Lapse Report
Dear Mayor Bowers and Members of City Council:
I. Backeround on the subject is as follows,
A. Personnel lapse is generated due to employee turnover and vacancies in City
departments.
For the current Fiscal Year 1998-99, salary savings of $879,325 were originally
projected as a result of these vacancies.
II. Current Situation is as follows.
To provide timely information to City Council and increase administrative efficiency,
the status of lapse was reported to City Council for the first quarter as a Consent Agenda
item. This report will provide a budget ordinance that encompasses all quarters,
eliminates the budgeted lapse amount and adjusts affected departmental operating
budgets.
Be
Total estimated personnel lapse generated for Fiscal Year 1998-99 is $1,421,325. This
funding is allocated as shown on Attachment "A" of this report.
Co
Personnel lapse generated exceeds the original projection of $879,325 by $542,000. A
significant portion of Personnel Lapse was generated by the Police Department and Fire
Department as a result of employee turnover via retirement. It is recommended that the
excess lapse be used as follows:
.Solid Waste Management/Refuse - $332,000 to cover solid waste management
tipping fees and contract labor costs associated with Phase II of the
automated/semi-automated residential refuse collection program. A separate
Council Report will be presented to take this action.
Workers' Compensation - $160,000 for Workers' Compensation to cover costs
associated with employee injuries and occupational diseases arising in the course
of and within the scope of employment. A separate Council Report will be
presented to take this action.
o
D-Da_..y__M_~_~orial - $50,000 for a contribution to the National D-Day Memorial
Foundation. This is the fourth payment on a pledge of $250,000 over five fiscal
years.
Honorable Mayor and Members of City Council
Office of Management and Budget
Fund Appropriation - Personnel Lapse Report
Council Report No. 99-15
Page 2
III.
IV.
Vo
Issues in order of importance are as follows:
A. Funding
B. Timing
Alternatives in order of feasibility are as follows:
mo
Authorize the transfer of personnel lapse funds from departmental accounts to personnel
lapse account 001-002-9410-1090 and others as listed on Attachment "A" of this report.
Funding is available in the salary accounts due to turnover and vacancies in City
departments.
2. Timing is important since funds need to be transferred prior to June 30, 1999.
Do not authorize the transfer of personnel lapse funds from departmental accounts to
personnel lapse account 001-002-9410-1090 and others as listed on Attachment "A" of
this report.
Funding would remain in departmental budgets and salary lapse savings would
not be transferred to salary lapse account 001-002-9410-1090, nor used to cover
costs associated with automated refuse or the Workers' Compensation.
2. Timing is not an issue.
Recommendation:
City Council concur in Alternative A and authorize the transfer of funding between accounts as
listed on Attachment A.
Attachment
Respectfully Submi~ed,
J~tfl~es D. Ritchie
AlOng City Manager
Director of Finance
Honorable Mayor and Members of City Council
Office of Management and Budget
Fund Appropriation - Personnel Lapse Report
Council Report No. 99-15
Page 3
CC~
Mary Parker, City Clerk
Wilbum C. Dibling, Jr., City Attorney
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities and Operations
Glenn D. Radcliffe, Director of Human Development
George C. Snead, Director of Public Safety
Barry L. Key, Manager, Management and Budget
Sherman M. Stovall, Acting Budget Administrator
SALARY LAPSE REPORT - JULY, 1998 THRU JUNE, 1999
GENERAL FUND
001- 1110 CITY COUNCIL
001- 1120 CITY CLERK
002- 1211 CITY MANAGER
002- 1212 OMB
002- 1261 PERSONNEL MANAGEMENT
002- 1263 OCCUPATIONAL HEALTH
002- 8120 ECONOMIC DEVELOPMENT
003- 1220 CITY ATTORNEY
004-
004-
005-
010-
020-
022-
023-
024-
024-
026- 2210 COMMONWEALTH'S ATTORNEY
026- 2211 ~COST CO~ECTIONS UNIT
028- 2111 CLERK OF CIRCUIT COURT
050- 1260 DIRECTOR OF PUBLIC SAFETY
050- 3111 POLICE - ADMINISTRATION
050- 3112 POLICE - INVESTIGATION
050- 3113 POLICE - PATROL
050- 3114 POLICE - SERVICES
050- 3115 POLICE-TRAINING
050- 3211 FIRE - ADMINISTRATION
050- 3212 FIRE - SUPPORT
050- 3213 FIRE - OPERATIONS
050- 3214 FIRE - AIRPORT RESCUE
050- 3520 EMERGENCY SERVICES
050- 3521 EMERGENCY MEDICAL SERVICES
050- 3530 ANIMAL CONTROL
050- 4130 COMMUNICATIONS
052- 1280 DIRECTOR OF PUBLIC WORKS
052- 3410 BUILDING INSPECTIONS
052- 4110 STREETS & TRAFFIC
052- 4160 TRAFFIC ENGINEERING
052- 4210 SOLID WASTE MGMNT/REFUSE
052- 4211 SOLID WASTE MGMNT/RECYCLING
052- 4220 CUSTODIAL SERVICES
052- 4310 iENGINEERING
052- 4330 BUILDING MAINTENANCE
052- 4340 -PA~KS MAinTENANCE
052- 7110 RECREATION
052- 8110 DEPT. OF PLANNING & COMM. DEVPT.
054- 1270 DIR OF HUMAN DEVELOPMENT
054- 2150 LAW LIBRARY
054- 3320 'JUVENILE DETENTION HOME
054- 3330 OUTREACH DETENTION
054- 3350 YOUTH HAVEN I
054- 3360 CRISIS INTERVENTION
054- 5311 SOCIAL SVCS - ADMIN
054- 5312 ENHAt~ CED FRAUD CONTROL
054- 5313 SOCIAL SVCS - INCOME MNT
054- 5314 SOCIAL SVCS - SERVICES
054- 5316 SOCIAL SVCS - EMPLOYMENT
054- 5317 FOSTE R-~AR E N¥-TRAININ G
054- 5318 VISSTA
054- 7310 LIBRARIES
056- 1237 SUPPLY MANAGEMENT
056- 1250 DiR UTILITIES & OPERATIONS
072- 2110 CIRCUIT COURT
J.
002- 9410 PERSONNEL LAPSE
123'1 DIRECTOR OF FINANCE
1232 BILLINGS & COLLECTIONS
1240 MUNICIPAL AUDITING
1310 REGISTRAR
1234 CITY TREASURER
1233 COMMISSIONER REVENUE
1235 REAL ESTATE VALUATION
2140 SHERIFF
3310 JAIL
(2) 2
(7,864) 7 864
(11,310)~ 11 310
(7,859)j 7.859
(42,145)1 42,145
12 (12~).
38.760 (38,760~
(49,227)~ 49,227~
26 024 (26,024)~
26.429 (26,429)`
6.701 (6,701)
(720) 720
(24,300) 24.300 12.150
42.662 (42,662) (21,331
28.603 (28,603~
(15,448) 15.448 15.448
205 108 (205,108)~ (205,108~
53.550 (53,550)~ (53,550)~
7 (7)
13.283 (13,283)~
(2) 2
(7,813) 7 813
96.296 (96,296~
325 100 (325,100)
38 387 (38,387)
(32,763)j 32.763
43 045 (43,045)
40.178 (40,1
12(~ 926 (120,926)~
4.852 (4,852)~
(1,928) 1.928
60,699 (60,699~
19.294 (19,294~
35.927 (35,927)
I (1~
(1,424) 1.424
62 708 (62,708)
15.462 (15,462)L
98.968 (98,968~
66 621 (66,621)~
46.440 (46,440)`
(5,947) 5.947
54.350 (54,350~
156.192 (156 192)1
16.797 (16,797).
63 925 (63,925~
9 (9
11 833 (11,833
o 0~
0 0
0 0
0 0
19.575 (19,575) (9,788~
970 (970~ (485~
(50,641)~ 50.641 25.321
47.179 (47,179)~ (23 590~
66.613 (66,613~ (33,307)~
1.082 (1,082~ (541)
2,602 (2,602)~ (2,602)
41.818 (41,818,~
(1,894) 1 894
I (1)
(18,994) 18.994
(879,325) 879 325
iRECOMMENDED USE OF REMAINING PERSONNEL LAPSE
004- 9110 ~KE~~N (160,000)~ 000 [
052- 4210 ~I~~G~I~EFUSE _ 160
(332,000) 332,000'
002- 7220 D-DAY I~EMORIAL
.::': ::'::::::.: ~ T::-':_ -" : (5o,ooo)' 50 ooo'
ATTACHMENT A
NET
LAPSE
2
7.864
11 310
7.859
42.145
(12~
(38,760)
49,227
(26,024)
(26,429)~
(6,701~
720
12,150
(21,331)
(28,603)
0
0
0
(7)
(13,283)
2
7.813
(96,296~
(325,100)
(38,387)
32 763
(43,045)
(40,178)
(120,926)
(4,852~
1.928
(60,699)
(19,294)
(35,927)
(1),
1 424
(62,708)
(15,462!
(98,968)
(66,621)
(46,440~,
5.947
(54,350)
(156.192)
(16,797)
(63,925)
(9)
(11.833)_
0
0
0
0
(9,787)
(485)
25.320
(23,589)
(33,3O61
(541)`
0
(41,818)
1 894
(1)
18.994
879.325
160.000
332.000
50 000
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City'Clerk
May 18, 1999
File #352
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34288-051799 authorizing the City Manager to
execute an agreement with Roanoke Festival in the Park, Inc., upon certain terms and
conditions, as set forth in the City Manager's report to Council dated May 17, 1999. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
Wendi Shultz, Executive Director, Roanoke Festival in the Park, Inc., P. O. Box
8276, Roanoke, Virginia 24014
The Honorable Sherman A. Holland, Commissioner of The Revenue
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
John W. Coates, Manager, Parks and Recreation
C:~IAYI7.WPD
James D. Ritchie, Sr.
May 18, 1999
Page 2
pc:
Glenn A. Asher, Risk Management Officer, Risk Management
Dana D. Long, Chief, Billings and Collections
Shauna Hudson, Special Events Coordinator
C:XMAYI7 WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34288-051799.
A RESOLUTION authorizing the City Manager to execute an agreement with
Roanoke Festival in the Park, Inc., upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That the City Manager or the Assistant City Manager and the City Clerk are
hereby authorized, for and on behalf of the City, to execute and attest, respectively, an
agreement with Roanoke Festival in the Park, Inc., substantially similar in form to the
agreement attached to the City Manager's report dated May 17, 1999, to this Council,
authorizing the City to grant credit up to a maximum amount of $56,100.00 for use by such
organization for festival activities to be held in 1999, with adjustments in accordance with
the Consumer Price Index to the maximum credit amount for the years 2000 and 2001, as set
out in the City Manager's report to this Council dated May 17, 1999.
2. The form of the agreement shall be approved by the City Attorney.
ATTEST:
City Clerk.
HARES~R-FEST99
May 17, 1999
'99 ~'"~13c~1 Report #99-121
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
5.a.2.
SUBJECT:
Roanoke Festival in the Park, Inc. Three (3) Year
Contract
BACKGROUND:
no
Reanoke Festival in the Park, conducts the
largest annual outdoor event in the City. 1999
will be its 30th year.
Substantial City support is
Festival in the Park is
exclusively on City property.
required since
operated almost
Co
Three (3) year Contracts were negotiated in 1993
and again in 1996.
II.
CURRENT SITUATION:
The 1996 Contract between Festival in the Park
and the City has expired.
o
1999 Festival in the Park is scheduled to begin
on May 27, 1999 and conclude Sunday, June 6,
1999.
Co
The proposed Contract (Attached) sets the 1999
maximum City support at S56.100.00. This support
includes labor, utilities, and equipment usage
fees. Support levels for the second and third
years of the contract are tied to the Consumer
Price Index (CPI), e.g. if the CPI increases
2.00% between the first and second years of the
contract, the maximum support would also increase
by 2.00% to $$7,222.00.
Honorable Mayor and Council Members
Festival in the Park Three (3) Year Contract
May 17, 1999
Council Report #99-121, Page 2
Do
E o
F o
Go
The proposed Contract (Attached) incorporates the
strengthened indemnification requirements of the
1998 Amendment to the 1996 Contract.
The proposed Contract (Attached) includes a new
paragraph (11.1) intended to protect the Victory
Stadium turf while insuring that every effort
will be made to assure Festival's planned events.
Other activities are scheduled at Victory Stadium
during and immediately following the 1999
Festival in the Park. They include Roanoke Wrath
soccer games on May 29, June 11, June 12, June
25, and June 25, American Cancer Society Walk for
Life on June 18 & 19 and City Schools Field Day
on June 2 & 3. It is reasonable to assume that
other activities will also be scheduled in the
second and third years covered by this proposed
Agreement. The City has a responsibility to have
the field in condition for these customers also.
In the event of severe inclement weather, the
City, in consultation with representatives of
Festival in the Park and an independent turf
expert, may deem the playing field at Victory
Stadium unsuitable for a large crowd of concert
patrons. In such event, the City will work
closely with Festival in the Park to locate the
band concerts an alternate layout either inside
or outside Victory Stadium. If inside the
stadium, provisions will be made by Festival in
the Park to insure that concert patrons are kept
off of the grass playing field.
Prior to May 28~ 1999, the City, Festival in the
Park, and a recognized turf expert yet to be
selected will work to develop a set of criteria
acceptable to all parties which will be used as
parameters for evaluating the type of severe
inclement weather, i.e. rainfall quantity,
duration, and ground conditions which would lead
to a declaration that the playing field is
unsuitable for occupancy by concert patrons.
Honorable Mayor and Council Members
Festival in the Park Three (3) Year Contract
May 17, 1999
Council Report #99-121, Page 3
III. ISSUES.-
ao
B.
C.
D.
E.
Financial Support
Staff Support
Asset Management
IV. ALTERNATIVES:
ao
City Council authorize Contract to be approved as
to form by City Attorney and signed by City
Financial support up to a maximum of
~ will be provided to support
Festival in the Park, Inc. in 1999. Exact
funding for 2000 and 2001 is dependent upon
the amount of change in the CPI between the
then current and then previous year.
Staff support by various City Departments
will be committed to Festival in the Park,
Inc. in each of the three (3) years of the
Contract.
Legal authority is vested in Council to
enter into a Contract with Festival in the
Park, Inc.
~ of the signing is critical since the
1999 Festival in the Park is set to open May
27, 1999.
Honorable Mayor and Council Members
Festival in the Park Three (3) Year Contract
May 17, 1999
Council Report #99-121, Page 4
o
o
Management of City assets will be upheld in
that the City, in consultation with
representatives of Festival in the Park and
an independent turf expert, will determine
appropriate and safe use of Victory Stadium
turf, and that the City will protect the
turf for use by other customers.
City Council not authorize Contract to be
approved as to form by City Attorney and signed
by City Manager.
Financial support will not be extended, and
funds will remain with various City
Departments for expenditure elsewhere.
Staff support by various City Departments
will not be committed to Festival in the
Park, allowing staff to be utilized on other
projects.
o
Legal authority vested in Council to enter
into a Contract is moot.
~ of some of the 1999 Festival in the
Park activities may be in jeopardy.
o
Asset management by the City will not be
adversely affected if Council does not
authorize Contract to be signed.
Honorable Mayor and Council Members
Festival in the Park Three (3) Year Contract
May 17, 1999
Council Report #99-121, Page 5
V. ~ECOMMENDATION:
City Council concur with Alternative
ao
Authorize City Manager to execute the attached
Contract with Festival in the Park, Inc. The
Contract has been approved as to form by the City
Attorney.
Respectfully submitted,
James D. Ritchie
Acting City Manager
JDR/jjn
Attachment
cc:
Acting City Attorney
City Clerk
Commissioner of Revenue
Director of Finance
Director of Public Works
Director of Public Safety
Manager, Parks & Recreation
Business Coordinator, Parks & Recreation
Recreation Superintendent, Parks & Recreation
Parks & Grounds Superintendent, Parks & Recreation
City Risk Management Officer
Chief, Billings and Collections
Special Events Coordinator, Parks and Recreation
Wendi Schultz, Festival in the Park
AGREEMENT
THIS AGREEMENT is made this __ day of ,1999, between the CITY
OF ROANOKE, VIRGINIA ("City") and ROANOKE FESTIVAL IN THE PARK, a Virginia
non-stock corporation ("Licensee").
WHEREAS, Licensee has, for several years, operated Festival in the Park ("Event") which
benefits the residents of the Roanoke Valley by attracting tourism to the City of Roanoke and
surrounding areas, by having a substantial economic impact upon the City and by enhancing the
cultural and social opportunities available in the area; and
WHEREAS, Licensee intends to continue to promote the Event during the current fiscal year
and thereafter; and
WHEREAS, City has, in the past, provided substantial in-kind support to Licensee; and
WHEREAS, the parties to this Agreement desire to formalize the arrangement between City
and Licensee with respect to the Event.
WlTN.ESSETH:
IN CONSIDERATION of the mutual covenants contained in this Agreement, City and
Licensee agree as follows:
1. Term: This agreement shall commence on the date indicated above and, unless terminated
in accordance with the provisions of this Agreement, shall extend until June 30, 2001.
2. Event: Event shall be defined as "The series of activities occurring in the City of Roanoke
over the period of time beginning the Thursday before Memorial Day and lasting for eleven
(11) calendar days each year, which activities are under the direct control of the Licensee."
The Event shall not include any other activities which may be sponsored by the Licensee at
o
other times of the year, or other activities which may occur during the aforementioned time
period that are not under any measure of control of the Licensee. Licensee shall provide the
City with a written list of activities at least thirty (30) days prior to the commencement of the
Event.
Financial Support: For the Event to be held in 1999, the City shall grant to the Licensee
credit in an amount not to exceed $56,100.00. Maximum support for each additional year
shall be determined by multiplying the amount of support for the previous year by one (1)
plus the difference in the Consumer Price Index (CPI-U, All Urban Consumers) between
January of the previous year and January of the current year. Such increases are not intended
to provide additional services for new Events or activities not previously served by City
personnel. Licensee may use such credit to offset utility, labor, and equipment usage charges
and related expenses which Licensee incurs with the City in relation to the Event. A recap
of the amount of credit used for an Event shall be provided to the Licensee no later than
October 31 of the year that the Event took place. During any fiscal year, if Licensee's
charges with the City may exceed the maximum support for that year, the City and Licensee
shall discuss such proposed charges before such are incurred, and Licensee agrees to
reimburse the City within ten (10) days after discussions with the City and Licensee's receipt
of an invoice detailing charges and expenses claimed due. In return for its support of the
Event, the City shall receive name recognition as a contributor to the Event on the official
brochure and Schedule of Events.
The City reserves the right to decline any specific requested support. If, in the sole
opinion of the Manager of the Parks and Recreation Department, the request cannot be
2
fulfilled without disrupting City operations, the request may be declined or modified to an
impact level which is acceptable to the City. Requests for support not provided in previous
years shall be answered within fourteen days (14) of receipt of the request. Notification of
reduction or elimination of support provided in previous years shall be given to the Licensee
by January 1 of the year that the support would have been expected.
(a) Accounting Related to Victory Stadium: Within thirty (30) days after each years
Event, Licensee shall file with the City Clerk a preliminary certified statement setting forth
all gross receipts, program expenses, and net revenues from each usage of Victory Stadium,
and a statement that all net revenues from each such usage will be expended in accordance
with Resolution 24982, adopted by City Council January 28, 1980.
(b) Accounting Related to Entire Event: Licensee shall provide the following
information to the City Clerk no later than December 15th of each year: (1) a complete and
signed Federal Tax Form 990 covering all activities by the Licensee for the year, and (2) a
total for expenses and revenues for any activities conducted by the Licensee during the year
which are not covered by this Agreement.
City Representatives: The City Manager shall designate in writing one or more contact
persons to serve as the City's representative to the Event. This representative will serve as
coordinator between the City and Licensee, expediting all requests, keeping Licensee and the
City fully informed of new procedures, ordinances, and the like having an impact on both
the City and Licensee. Licensee may request and the City Manager may designate another
or additional contact person upon a showing by Licensee that such request is reasonably
necessary to the success of the Event.
3
o
Elmwood Park: Licensee agrees that each activity held at Elmwood Park shall be scheduled
to conclude promptly by 10:00 p.m. In case of exigent circumstances, Licensee may extend
the activity to 10:30 p.m., after which time the City Manager or his representative, after
consultation with Licensee, may permit the activity to continue beyond 10:30 p.m. to a time
certain designated by the City Manager or his designated representative.
Provision of Information:
(a) Licensee shall provide the City with the name, address, telephone number, and
nature of goods to be sold of each vendor who has filed an application to sell or offer for sale
to the public any foods or beverages at the Event. Such information shall be provided as
soon as practical prior to the Event to the City's Office of Billings and Collections, 215
Church Avenue, S.W., Roanoke, Virginia 24011, it being agreed that a preliminary listing
shall be provided no later than April 15 of each year this Agreement is in effect.
(b) Licensee shall provide the City with the name, address, and telephone number
of all contractual service providers, as well as the nature of the service that they are
providing, whose address is within the Roanoke City limits. Such information shall be
provided to the Commissioner of the Revenue, 215 Church Avenue, S.W., Roanoke, Virginia
24011, as soon as practical, but no later than April 15 of each year that this Agreement is in
effect.
(c) Licensee agrees that should licensing requirements or tax laws change,
Licensee shall honor any reasonable request for additional information necessitated by the
change in licensing requirements or tax laws. Any vendor information supplied to the City
4
o
10.
shall be held as confidential, and utilized only for official City business, to the extent
permitted by law.
Vendors with Delinquent Taxes: City shall provide Licensee with a list of vendors who
have delinquent tax obligations owing to the City. Licensee shall notify in writing such
vendors that they may be subject to collection action for any tax delinquencies if the City
provides Licensee with properly identified vendors by January 1 of each year that this
contract is in effect. Licensee shall have no liability for any vendor's tax delinquencies.
Payment of Taxes by Licensee: Licensee agrees to collect and pay to the City, in
accordance with the requirements of the City's Director of Finance or other official charged
with the responsibility of administering such taxes, all taxes owing to City that result from
Licensee's activities related to the Event, including but not limited to admissions tax pursuant
to Article IX of Title 32, Code of the City of Roanoke (1979), as amended, and the prepared
food and beverage tax pursuant to Article XIV of Title 32, Code of the City of Roanoke
(1979), as amended.
Insurance: Licensee shall obtain and maintain, until the conclusion of the last day of the
Event, commercial general liability insurance with minimum limits of One Million Dollars
($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) aggregate to
include Five Thousand Dollars ($5,000.00) medical payments. The policies shall be
"occurrence" type policies from an insurance company or companies licensed to do business
in the State of Virginia with a Best Rating of A or better. Licensee shall obtain and maintain
workers' compensation in statutory limits. Licensee shall obtain and maintain Employer's
liability insurance in the following amounts: $100,000.00 (each accident/injury);
5
11.
$500,000.00 (each employee/disease) and $100,000.00 (disease policy limit). Workers'
compensation and employers' liability coverages shall contain a waiver of subrogation in
favor of the City. If any organization co-sponsors with Licensee any race, athletic
tournament or similar sporting activity concurrently with the Event, such co-sponsoring
organization shall provide the City with proof of commercial general liability insurance of
at least One Million Dollars ($1,000,000.00) for the co-sponsored Event. Licensee and any
co-sponsoring organization shall name the City, its officers, agents, employees and
volunteers as additional insureds as their interests may appear on the appropriate liability
policies. At least thirty (30) days prior to the commencement of each year's Event, both
Licensee and co-sponsors shall furnish to City certificates evidencing the required insurance
coverage and expressly providing that such coverage shall not be canceled or materially
altered except after thirty (30) days prior notice to City. All insurance correspondence shall
be sent to the City of Roanoke, c/o Risk Management Officer, Room 506, Municipal
Building North, Roanoke, Virginia, 24011.
Indemnification and Allocation of Risk: Licensee agrees and binds itself and its
successors and assigns to be responsible for, indemnify, and keep and hold the City and its
officers, employees, agents, volunteers and representatives free and harmless from any
liability, loss, cost or expense, including reasonable attorneys' fees and other costs of
defense, resulting from any claim or legal action of any nature whatsoever, whether or not
reduced to a judgment, on account of any injury or damage of any type to any person or
property, including, without limitation, personal injury, wrongful death or property damage
claims, any patent, trademark, franchise, copyright, libel or defamation claim or suit,
6
deprivation of civil or constitutional rights, or any claim or suit based upon Licensee's or
Licensee's agents', servants', employees', volunteers' performers', or invitees' intentional or
negligent acts or omission, and any claims, fines or penalties resulting from improper use,
storage, release or disposal on City property of any substance regulated under any federal,
state or local law, regulation or ordinance, growing out of or directly or indirectly resulting
from (a) any act or omission of Licensee, its officers, employees, agents, volunteers,
representatives, and performers, including Licensee's use of the streets of the City, Elmwood
Park, or other public property, (b) Licensee's conducting the Event, (c) the exercise of any
right or privilege granted by or under this Agreement, or (d) the failure, refusal or neglect of
Licensee, its officers, employees, agents, volunteers, representatives, and performers, to
perform any duty imposed upon or assumed by Licensee by or under this Agreement. In the
event that any suit or proceeding shall be brought against the City or any of its officers,
employees, agents, volunteers or representatives at law or in equity, either independently or
jointly with Licensee on account thereof, Licensee, upon notice given to it by the City or any
of its officers, employees, agents, volunteers or representatives, will either make
arrangements for defense of the City's interests and those of its officers, employees, agents,
volunteers or representatives, or pay all costs of defending the City and any of its officers,
employees, agents, volunteers or representatives in any such action or other proceeding, the
decision to provide said defense or indemnification for defense-related costs to be in the sole
discretion of the City. In the event of any settlement or any final judgment being awarded
against the City or any of its officers, employees, agents, volunteers or representatives, either
independently or jointly with Licensee, then Licensee will pay such settlement orjudgrnent
7
11.1
in full or will comply with such decree, pay all costs and expenses of whatsoever nature and
hold the City and any of its officers, employees, agents, volunteers or representatives
harmless therefrom. The preceding notwithstanding, Licensee shall not indemnify City for
any liability or expense which results from the City's, its employees' or agents' own acts or
omissions. Licensee specifically agrees to indemnify and hold City, and its officers,
employees, agents, volunteers and representatives, harmless from any and all claims, losses
or expenses, including reasonable attorney's fees, incurred with regard to performance of
copyrighted materials from the Event.
Field Damage:
(a) License shall provide a guarantee of $35,000 to cover possible damage to the football
field at Victory Stadium. This guarantee can be in the form of an insurance policy, bond, or
irrevocable letter of credit, the form of which shall be acceptable to the Manager of the Parks
and Recreation Department. Evidence of such guarantee shall be provided to the City at least
thirty (30) days prior to the commencement of each year's Event, and be effective at least
through fourteen (14) days after the conclusion of that year's Event.
(b) Should a protective portable flooring system be purchased by the City for use on the
football field at Victory Stadium, then:
(i) the guarantee described in sub-paragraph (a), above, shall not be required;
(ii) an annual fee of $5,000 shall be charged to the Licensee for each remaining year of
the Event, such fee to be paid to the City by June 30th of the year of the Event.
(iii) the City shall be solely responsible for determining whether and when the protective
portable flooring system should be used to cover the football field at Victory
Stadium, and the City shall be responsible for installation and removal of the
protective portable flooring system;
8
(iv)
if it becomes necessary, in the City's judgment, to install the protective portable
flooring system to cover the football field at Victory Stadium, and the flooring
system is actually installed to cover the football field at Victory Stadium in
connection with the Event, then Licensee shall be charged a fee of $5,000 to cover
the expense of installing and removing the system. This fee shall be charged against
the City's pledge of in-kind services to Licensee for that year's Event, and shall be
deemed to cover all of the expenses incurred in installing and removing the system
for that year's Event. Licensee shall be responsible for all expenses above $5,000,
and any amount over $5,000 shall be charged against the City's pledge of in-kind
support.
(v)
if it becomes' necessary, in the City's judgment, to install the protective portable
flooring system to cover the football field at Victory Stadium, and the flooring
system is actually installed to cover the football field at Victory Stadium in
connection with the Event, Licensee shall not have any responsibility of any kind or
nature for any damages which the protective portable flooring system causes to the
football field at Victory Stadium.
(c) In the event of inclement weather, the City may deem the athletic field at Victory
Stadium "Unusable" and advise Licensee of that determination. In so doing, the City shall
consult with a representative of Licensee and an independent turf expert selected by the City,
such determination to be guided by the criteria developed prior to May 28, 1999, through
consultation between the City, Licensee and the independent turf expert. The determination
of whether the athletic field is useable, however, shall be that of the City. Licensee shall be
prohibited fi.om using the field until such time that, in the City's opinion, the field is again
fit for use.
(d) If the City, after consultation with Licensee and the independent turf expert, determines
that the athletic field is "Unuseable," the City shall use its best efforts to assist Licensee in
relocating to a suitable alternate site, location and layout for its Events planned to occur on
the athletic field. If the Licensee agrees to hold an Event inside Victory Stadium while the
athletic field is Unuseable, Licensee shall be responsible for keeping patrons offthe athletic
9
12.
13.
14.
15.
field before, during and after the Event. Prior to May 28, 1999, City and Licensee shall
confer in good faith and identify suitable alternate sites and develop contingency plans in the
event that the athletic field should be declared "Unuseable".
Receipt and Storage of Property_: Receipt and storage of equipment or property by City
for Licensee shall not be permitted unless authorized in writing by the City Manager or his
representative, and any such storage shall be at the Licensee's sole expense and risk.
Licensee agrees to hold City harmless for any damage to or loss of any equipment or
property received or stored in accordance with this paragraph, unless such damage or loss
shall be caused by the City's sole negligence.
Compliance with Laws and Regulations: Licensee shall comply with all laws, ordinances
and regulations adopted or established by federal, state or local governmental agencies or
bodies and with all applicable City rules and regulations, and Licensee shall require that its
agents, employees, contractors or subcontractors do likewise.
Licenses and Permits: Licensee shall pay promptly all applicable taxes and fees and obtain
all licenses or permits as required by federal, state or local laws and ordinances and Licensee
shall provide evidence of compliance with such federal, state and local laws and ordinances
upon demand therefor by City.
Emergency Medical Services (EMS): Minimum medical coverage necessary for the Event
will be jointly determined by Licensee and City Emergency Medical Services representative.
Licensee and City EMS representative will formulate and agree upon an emergency medical
services plan for the Event. Such plan shall include but not be limited to coverage hours,
level of service, EMS provider and unit locations. Licensee shall pay the mutually agreed
10
16.
17.
18.
upon cost associated with securing such minimum level of medical service for the Event.
City shall coordinate with Roanoke Emergency Medical Services, Inc., and utilize volunteer
personnel whenever possible to provide minimum medical coverage. No Emergency
Medical Services agency or other entity shall provide medical coverage for the Event unless
authorized by the City.
Action in Public Interest: Licensee agrees that it is the policy of City to serve the public
in the best possible manner and Licensee agrees that it, its employees and agents shall at all
times cooperate with City in effecting this policy and maintaining the public faith.
Agreement to Quit Premisesl Damage to Premises: Licensee agrees to quit all City
property at the conclusion of the Event and to leave all City property in the same condition
as at the commencement of the Event, ordinary wear and tear excepted. The original
condition of all properties and facilities to be utilized will be determined by a "Walk
Through" inspection conducted prior to the commencement of the Event. Such inspection
shall be conducted by representatives of both'the City and Licensee at a time convenient to
both. After discussing the matter with the City's representative and, if requested, with the
City Manager, Licensee shall pay on demand to City in cash the full cost of repairing to good
condition or restoring to good condition any City property reasonably deemed by City to
have been damaged as a result of or arising out of Licensee's use of the property.
Assignment: Licensee shall not assign or transfer any right or interest under this
Agreement, including, without limitation, the right to receive any payment, without City's
prior written approval of satisfactory evidence of such assignment and Licensee agrees that
any such assignment without prior written approval of City shall be null and void.
11
19.
20.
21.
Notice: Notice to City required or permitted by this Agreement shall be hand-delivered or
sent by certified mail, return receipt requested, to City of Roanoke, Department of Parks and
Recreation, c/o Special Events Coordinator, 210 Reserve Avenue, S.W., Roanoke, Virginia
24016. Notice to Licensee required or permitted by this Agreement shall be hand-delivered
to 116A West Kirk Avenue, Roanoke, Virginia 24011, or sent by certified mail, return
receipt requested, to Licensee at P.O. Box 8276, Roanoke, Virginia 24014. Notice mailed
in accordance with this paragraph shall be deemed received upon mailing.
Relationship to Other Parties: It is not intended by any of the provisions of any part of this
Agreement to confer a benefit upon any other person or entity not a party to this Agreement
or to authorize any person or entity not a party to this Agreement to maintain a suit pursuant
to the terms or provisions of this Agreement, including, without limitation, any claim or suit
for personal injuries, property damage or loss of profits or expenses.
Security_: In addition to the normal police security provided by the City, Licensee shall
provide at its expense off-duty City police officers and security guards employed by a private
security services business licensed by the Department of Commerce of the State of Virginia
to provide security and crowd control. At least thirty (30) days prior to the commencement
of each year's Event, Licensee shall meet with the Roanoke City Police Department and
representatives of other City departments as appropriate to discuss and provide the City with
a written security plan which shall indicate the number and employment category of all
security personnel to be used at the Event. Advance notice of this meeting of at least 15 days
must be given to the Roanoke City Police Department and Roanoke City Special Events
Coordinator. The plan shall be subject to approval of City, which approval, after
12
22.
23.
24.
consultation with Licensee, shall not be unreasonably withheld. At such time, Licensee shall
present proof, satisfactory to the City, of the employment of required police officers and
security guards. Private security guards shall have no authority to engage in law-
enforcement activities or perform security services off the areas occupied by the Event.
Approval of the security plan by the City shall constitute concurrence in the minimum
number of personnel to be employed, but such concurrence will not relieve Licensee of its
primary responsibility for determining and providing adequate security forces.
Alcoholic Beverages: Alcoholic beverages and glass containers will not be permitted on
City property during the Event with the exception of Victory Stadium where beer and wine
will be permitted. Additionally, coolers will not be permitted at Victory Stadium. Licensee
shall take reasonable measures to ensure that no alcoholic beverages or glass containers are
brought onto City property under Licensee's control and that no coolers are brought into
Victory Stadium. Alcoholic beverages may be sold by Licensee in designated areas in
accordance with applicable ABC laws and regulations. The restrictions contained in this
paragraph shall be included in the press packet prepared by Licensee.
Non-Discrimination: In the performance of this Agreement, Licensee shall not discriminate
against any contractor, subcontractor, sublessee, employee, applicant for employment or
invitee because of race, religion, color, sex or national origin except where race, religion,
color, sex or national origin is a bona fide occupational qualification reasonably necessary
to the normal operation of Licensee.
Guarantee: During the term of this Agreement, City guarantees Licensee the use of Victory
Stadium for its Event, subject to all applicable City regulations, resolutions and ordinances,
13
25.
unless Victory Stadium is under construction or scheduled to be under construction at the
time of the Event. City shall give Licensee one year's notice should Victory Stadium not be
available for Licensee's use during any year, unless such unavailability is the result of an
occurrence mentioned above or acts of God or other events outside of City's control.
Concession Rights Granted Licensee:
(a) During the Event, City grants to Licensee the exclusive concession rights for
Crestar Plaza, Key Plaza, Century Plaza, Smith Park and Elmwood Park. These rights apply
only to the park or plaza and adjoining sidewalk. The rights do not extend to sidewalks on
the opposite side of the street unless the park or plaza is also on the opposite side of the
street.
(b) The City grants to Licensee concurrent concession rights at Victory Stadium
during the Event. It is understood that the Licensee has certain exclusive arrangements with
suppliers of concession items for the Event, and that the City also has existing contractual
arrangements for vending food and beverages at Victory Stadium. Licensee is granted
exclusive concession rights for food and beverage only inside of the inner stadium fence and
in the permanent seating areas. Licensee is granted non-food and beverage concession rights
only for areas within the outer stadium fence. No concession rights of any type are granted
for any areas outside of the outer stadium fence. City contractual food and beverage
concessionaire shall have the right to pass through the area demarcated by the inner fence so
as to reach the opposite side of the stadium to supply its operations located there or to
retrieve or deliver supplies stored there. Licensee shall communicate with the City's
contractual concessionaire either by telephone, written document, or in person at least sixty
days prior to the Event to discuss cooperation between Licensee and concessionaire with
14
respect to concurrent operations and any exclusive contracts. City and Licensee agree that
City and its contractual concessionaire will abide by Licensee's exclusive arrangements so
long as they may do so without violating any legal requirements including any other written
contact or agreement.
26. Termination of Agreement: Either party may terminate this Agreement upon one hundred
eighty (180) days written notice to the other party. In the event of such termination, the City
shall not be obligated to reimburse Licensee for any costs incurred after the effective date of
such termination notice.
27. Inspections:
(a) The parties agree that the City's Fire Marshall shall be permitted to inspect the
operations of Licensee and of each vendor who contracts with Licensee to sell any product
during the Event.
(b) The parties agree that the City's Health Department Director, or his
representatives, shall be permitted to inspect the operations of the Licensee and each vendor
who contracts with the Licensee to sell any products during the Event. The Licensee agrees
to abide by all Health Department regulations and assist in the implementation of any
recommendations made by the Health Department concerning but not limited to: solid waste
disposal, liquid waste disposal, rodent control, insect control, and recreational use of the
Roanoke River. Licensee shall provide parking passes for two Environmental Health
Specialists (EHS) for activities taking place in Smith Park. Licensee shall also provide a
work space in each area where activities are occurring for the EHS to utilize. Such space
shall include a table and chair, be prominently located, and be accessible to both vendors and
public. A picnic table may be substituted for the table and chair.
":\TEMP~A-fcat.3 f 15
ATTEST:
City Clerk
CITY OF ROANOKE, VIRGINIA
By.
Its
WITNESS:
Approved as to form:
ROANOKE FESTIVAL IN THE PARK
By
Its
Assistant City Attorney
Approved as to execution:
Assistant City Attorney
05/12/99 15:38 FAX 5403427981 RKE FEST IN PARK ~01
Celebrating 30 Years!
1969-1999
R OAI~i OBOE
Ilq TI l:hl
'99 u~¥.12 P,~:47
Ms. Ashby, Clerk
Roanoke City Council
215 Church Ave. Room 456
Roanoke, VA 24011
May 12, 1999
Ms. Ashby,
On behalf of Roanoke Festival in the Park, I would like to request time
to address Council during the meeting scheduled for May 17~ 1999.
Thank you for your time and consideration.
Jim Haynes
President, Roanoke Festival in the Park
CC: Festival Board of Directors
Wendi Shultz
Post Oflqcc Box 8276 ' Roanoke. Virginia 24014 · 540-342-2640
P. 01
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 1999
File #27-60-468
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34289-051799 authorizing the City Manager's
issuance of Change Order No. 6, in the amount of $56,859.00, to the City's contract with
Danis Environmental Industries, Inc., for upgrade and expansion of the Water Pollution
Control Plant. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
B. Clayton Goodman, III, Town Manager, Town of Vinton, 311 South Pollard Street,
Vinton, Virginia 24179
Elmer C. Hodge, County Administrator, County of Roanoke, P. O. Box 29800,
Roanoke, Virginia 24018-0798
C:~MAYIT.WPD
James D. Ritchie, Sr.
May 18, 1999
Page 2
Gerald A. Burgess, County Administrator, County of Botetourt, I W. Main Street,
Box 1, Fincastle, Virginia 24090-2002
Thomas Henderson, Director, Department of Environmental Quality, 3019 Peters
Creek Road, N. W., Roanoke, Virginia 24019
Malcolm Pirnie, Inc., 11832 Rock Landing Drive, Suite 400, Newport News, Virginia
23606
Mattern & Craig Consulting Engineers, 701 First Street, S. W., Roanoke, Virginia
24016
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
D. Darwin Roupe, Manager, Supply Management
Ellen S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Barry L. Key, Manager, Office of Management and Budget
Steven L. Walker, Manager, Water Pollution Control Plant
C:'xMAY17.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34289-051799.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No.6 to the
City's contract with Danis Environmental Industries, Inc., for the upgrade and expansion of the Water
Pollution Control Plant; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Acting City Manager or the Acting Assistant City Manager is authorized to
execute for and on behalf of the City, upon form approved by the City Attorney, Change Order No.
6 to the City's contract with Danis Environmental Industries, Inc., for the upgrade and expansion of
the Water Pollution Control Plant, all as more fully set forth in the report to this Council dated May
17, 1999.
2. The Change Order will provide authorization for additions in the work with an
increase in the amount of $56,859 to the original contract dated September 18, 1997, all as set forth
in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
May 17, 1999
Council Report No.
99-129
Subject:
CHANGE ORDER NO. 6
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
II.
Background on the subject in chronological order is as follows:
Project consists of the upgrade and expansion of the Water Pollution Control
Plant to 62,000,000 gallons treatment capacity per day.
Contractor for this project is Danis Environmental Industries, Inc, of Dayton,
Ohio.
Contract amount awarded by City Council on August 4, 1997, was
916,690,000 with a specified time of 730 consecutive calendar days. The date
of the Notice to Proceed was October 29, 1997.
D. Change orders to date are as follows:
Original Contract Amount 916,690,000
Change Order No. 1 (approved July 6, 1998) 100,513
Change Order No. 2 (approved August 17, 1998, and
seven additional calendar days) 65,782
Change Order No. 3 (approved October 19, 1998) 52,317
Change Order No. 4 (approved December 21, 1998) 38,279
Change Order No. 5 (administratively approved
February 11, 1999) 8,762
Current Total Amount of Contract 916,955,653
Completion date is November 12, 1999.
Current situation is as follows:
A. The followinq additional items have been identified as part of the required work
on this proiect and need to be approved for payment.
1. Furnish and install handrail for existing gravity
thickener No. 1. The new thickener has a
handrail. This is a safety issue.
910,182
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 6
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
May 3, 1999
Page 2
Replace damaged piping in digester
No. 3 before new cover is installed.
Digester is 27 years old and was
damaged because of use.
$6,331
Provide an enclosed 225A breaker
For the re-aeration blower. Present
breaker serves two blowers and the
third blower (present stand-by is
required with increased flow).
$1,855
,,
Install two 8" air relief valves and flame
arrester for seven existing primary digesters
and related work. With the new secondary
digesters, the relief valves and flame arrester
need to be replaced to equalize the methane
gas throughout the entire system.
$38,491
Total amount of Change Order No. 6 is $56,859. Malcolm Pirnie, Inc. and
Mattern & Craig, Inc. have reviewed these changes and have recommended
them to the City of Roanoke for payment.
III.
Issues in order of importance are as follows:
A. Engineering concerns
B. Fundin.q
C. Time of Completion
IV.
Alternatives in order of feasibility are as follows:
Approve the issuance of Change Order No. 6 to the contract with Danis
Environmental Industries, Inc. for the Upgrade and Expansion of the Water
Pollution Control Plant Project in the amount of $56,859 and no additional
calendar days.
Engineering concerns as previously described would be met in a timely
manner.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 6
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
May 3, 1999
Page 3
o
Reiect
1.
2.
3.
Funding is available in Account Number 003-056-8465-9065 in the
amount of $56,859 due to budgeting for contingency in Budget
Ordinance No. 33539-080497. Total of project contingency after
Change Order Nos. 1 through 5 is $1,106,879.
Time of completion would remain the same, November 5, 1999.
the issuance of Change Order No. 6.
En.qineerin.q concerns would not be met in a timely manner.
Funding would not be encumbered at this time.
Time of completion would not change with either alternative.
Recommendation is as follows:
City Council concur in alternative "A" and take the following:
Authorize the Acting City Manager to issue Chanqe Order No. 6 to the contract
with Danis Environmental Industries, Inc., for the Upgrade and Expansion of the
Water Pollution Control Plant Project in the amount of $56,859 and no change
in the contract time of completion. The total contract amount would then be
$17,012,512 with the completion date remaining November 5, 1999.
B. Proportional share to each iurisdiction would be as follows:
City of Roanoke
County of Roanoke
City of Salem
Botetourt County
Town of Vinton
Total of Change Order No. 4
(37.3%) $21,208.41
(29.2%) 16,602.83
(20.9%) 11,883.53
( 7.0%) 3,980.13
( 5.6%) 3,184.10
100.0% $56,859.00
Respectfully submitted,
Acting City Manager
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 6
UPGRADE AND EXPANSION
WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
May 3, 1999
Page 4
JDR/LBC/fm
Attachment: Bid Tabulation
C;
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
Department of Environmental Quality
Malcolm Pirnie, Inc.
Mattern & Craig, Inc.
Mar'y F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City. Clerk
May 18, 1999
File #2-27-237
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34290-051799 providing for acquisition of additional
property rights needed by the City in connection with the Roanoke Regional Mitigation
Grant Program; authorizing the City Manager, or his designee, to acquire properties in
conformance with the City of Roanoke Floodplain Management Acquisition Policy; and
authorizing the City Manager, or his designee, to fix a certain limit on the consideration to
be offered by the City for such properties. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, May
17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
C:~M~YI7.WPD
James D. Ritchie, Sr.
May 18, 1999
Page 2
pc:
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~YI7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34290-051799.
AN ORDINANCE providing for the acquisition of additional property rights needed
by the City in connection with the Roanoke Regional Mitigation Grant Program; authorizing
the City Manager or his designee to acquire these properties in conformance with the City
of Roanoke Floodplain Management Acquisition Policy; authorizing the City Manager or his
designee to fix a certain limit on the consideration to be offered by the City for such
properties; and providing for an emergency.
WHEREAS, City Council adopted the City of Roanoke Floodplain Management
Acquisition Policy on March 1, 1999 by Ordinance No. 34199-030199; and
WHEREAS, there are additional properties not identified in March 1999 to be
acquired in connection with the Roanoke Regional Mitigation Grant Program.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The proper City officials are authorized to acquire for the City in accordance
.with the City of Roanoke's Floodplain Management Acquisition Policy the fee simple
interest in property as identified in the Council report and attachments thereto dated May 17,
1999. Such acquisition shall be for such consideration as deemed appropriate by the City
Manager, subject to the monetary limits established below, and subject to certain limitations
and applicable statutory guidelines as more specifically set forth in the Council report and
the City of Roanoke Floodplain Management Acquisition Policy. Upon the acceptance of
any offer and upon delivery to the City of a deed or option, approved as to form and
execution by the City Attorney, the Director of Finance is directed to pay the respective
consideration to the grantors of the interest conveyed.
2. Any structures located on the property may be disposed of or removed by the
owner or the City in accordance with the Roanoke Floodplain Management Acquisition
Policy, and the proper City officials are authorized to take such action as is appropriate and
necessary to implement that part of the policy.
3. The total funds of the City to be expended for acquisition of the parcels as
identified in the May 17, 1999 report to Council shall not exceed $27,000.00 without further
authorization by this Council.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\O RD-GEI~O-REG-MIT. IA
May 17, 1999
Council Report No. 99-130
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: ADDITIONAL PROPERTY RIGHTS ACQUISITION
FLOODPLAIN MANAGEMENT ACQUISITION PROGRAM
City Council approved the attached report at its regular meeting on March 1,
1999, by Ord. No. 34199-030199. The following property owners were included in the
original report; however, these owners each own adjacent, vacant lots which are eligible
for acquisition under this Program, but only the tax number for the lot with the house was
listed for each. Without City Council approval as to each parcel, acquisition cannot be
concluded. Since these property owners have more than one parcel, approval is needed
for the additional tax numbers listed below. Funding is identified in the attached report.
1998 Roanoke Regional Mitigation Grant Program (FEMA Approved)
3321506
3231803
McGimsey Family Limited Partnership
Fink, Carl W. & Shirley A.
1998 Roanoke Regional Mitigation Grant Program - Waiting List Properties
(Subject to FEMA Approval)
4210129
3321107
3320802 & 3320803
Elbert P. Jennings
Ray E. Lee
Lisa J. Balkom
Recommendation is that City Council authorize the acquisition in fee simple
of the parcels identified above, in accordance with the City's Floodplain Management
Policy.
Respectfully submitted,
s D. Ritchie
Act~g City Manager
JDR/KBK/SEF
CC:
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
Acting Budget Administrator
City Engineer
Engineering Coordinator
March l, 1999
Report No. 99-302
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Floodplain Management Acquisition Program - Property Acquisitions
The attached staff report was considered by the Water Resources Committee at its regular
meeting on February 16, 1999. The Committee recommends that Council take the following
actions in accordance with conditions stated in the attached report:
1. Approve the attached Floodplain Management Acquisition Policy for use on
all future floodplain acquisition programs.
Authorize the City Manager to accept Federal and State grant or aid set forth in
1 (D) of the attached report and to provide and execute necessary documents in
connection with such acceptance.
Approve the purchase of all properties listed on Attachment I as I through 14.
Approve the substitution, subject to FEMA approval, of properties listed on
Attachment 1 as 15 through 18 in a flood-depth priority order should any of the
property owners 4 through 14 choose not to participate.
Approve the purchase of the property listed on Attachment I as 19, subject to grant
approval by FEMA and acceptance by the City.
All purchase prices for each property will be in accordance with the Acquisition
Policy.
Transfer $150,000 from the 1996 bond proceeds account for the 1998 Regional
Mitigation Grant Project to a new Capital Projects Account to be established by the
Honorable Mayor and City Council
March 1, 1999
Page 2
Director of Finance entitled "1998 Regional Mitigation Grant Project."
Appropriate FEMA grant funds of $573,480 and state grant funds of $37,500 to the
same account and establish receivable accounts for the grant reimbursements.
Resp/~cffully submitted¥
Linda F. Wyatt, Chairperson
Water Resources Committee
LFW:KBK:afm
Attachment
CCi
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huff.me, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator
D. D. Daniels, Assistant to City Manager for Community
,.~Sarah Fitton, Engineering Coordinator
Accountant, Contracts and Fixed Assets
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
Report No. 99-302
DATE:
TO:
FROM:
THRU:
SUBJECT:
I.
February 16, 1999
..~_embers, V~/ater Resources Committee
¢~it B. Kiser, Director, Utilities and Operations
W. Robert eroert, City Manager
Floodplain Management Acquisition Program - Property Acquisitions
Background on the subject in chronological order is as follows:
The City of Roanoke has over 900 structures which are currently located in
floodplain areas and subject to floodin.q hazards The Roanoke Valley Regional
Stormwater Management Plan, adopted into the City's comprehensive planning
documents in March, 1998 identified over 390 structures which experience
flooding depths of over three feet in a 100-year storm. Many of these
structures cannot be protected by drainage system improvements such ~s
bridge replacements, detention basins or feasible channel improvement projects.
The only feasible protection available to these citizens and their property would
be to remove them from the floodplain.
The Federal Emer.qency Mana.qement Aqency (FEMA) has be.qun several new
pro.qrams to provide financial assistance to communities in their efforts to
protect flood-prone properties. In November, 1996, the City of Roanoke
became the first community in FEMA's Region III to receive a grant for the
purchase of flood-prone properties (Garden City Project). Funding for the 3
Garden City Waiting-List properties referenced in Attachment 1 has already been
approved and accepted and all that is needed is City approval to purchase these
properties.
On December 15, 1998, the City of Roanoke joined FEMA's new pro.qram
entitled "Project Impact". Under this program, the City has committed to
continue making efforts to reduce the impacts of future disasters. One of the
City's primary disaster concerns has historically been flooding. In an effort to
reduce the impact of future flooding on our citizens, two grant applications have
been submitted to FEMA for the purchase of additional properties throughout
the City of Roanoke.
H:~USER\ENGGJR ,'. ~C .~.1, ? G
Members, Water Resources Committee
FLOODPLAIN MANAGEMENT ACQUISITION PROGRAM
February 16, 1999
Page 2
Do
Eo
On December 18, 1998, the City was notified that one of the qrants, the 1998
Regional Mitiqation Grant Proiect, had been approved. This project approved
the purchase and removal of eleven (11 ) of the City's most flood-prone homes
at a total estimated cost of $743,480. Funding is available for this project in
the following amounts:
- Federal funding for property acquisition
- Federal funding for administration
- State funding for property acquisition
- City funding for project
- City funding for contingency (13%)
Total
$557,610
$ 15,870
$ 37,500
$132,500
~ 17,500
$760,980
The second .qrant, the 1998 Floodplain Miti.qation Assistance (FMA) Project for
the purchase and removal of one house is anticipated to be approved shortly by
FEMA.
· II.
Current situation is as follows:
As a "Project Impact" community, with many flood-prone structures, the Citv
of Roanoke will likely continue to be eli.qible for future FEMA miti.qation qrant
projects. The City has now completed its first mitigation grant project (Garden
City) and has developed an Acquisition Policy which meets both FEMA's and
the City's requirements. The attached Floodplain Management Acquisition
Policy (Acquisition Policy) incorporates all modifications to date, and provides
the City with a general floodplain purchase policy that can be used for all future
mitigation acquisitions. Following are the highlights of this policy:
This is a voluntary proqram. The City of Roanoke is not obli,qated
to purchase any particular orooerty and the property owners must
voluntarily sell their properties, No powers of eminent domain
can be used for this program,
e
Market value appraisals will be performed for each property by an
independent, licensed appraiser, selected by the City. This
appraisal will form the basis for the purchase price.
e
ADoropriate environmental assessments will be performed on
each property prior to purchase,
All renters must be relocated in accordance with the Umform
Relocation Assistance and Real Property Acquisition Policies Act
(URA).
o
All existin.q structures must be removed from the property
following purchase and relocation of tenants. Removal of the
H:\USER\ENGGJe ' a' ~;'.~,' $
Members, Water Resources Committee
FLOODPLAIN MANAGEMENT ACQUISITION PROGRAM
February 16, 1999
Page 3
structures will be accomplished by either demolition or by moving
the structures in accordance with the Acquisition Policy.
o
Once purchased, the properties must remain as public open
space, and cannot be developed at any time in the future for
other than approved uses.
One new .qrant proiect (1998 Re.qional Mitigation Grant Proiect) has been
approved for funding by FEMA, another clrant proiect is nearin.q approval (199R
Floodplain Miti.qation Assistance Proiect), and future qrant proiects appear to be
likely. Approval of the attached Acquisition Policy would allow the City to move
quickly on current and future purchase/relocation projects which would help the
City's residents who are most vulnerable to flooding hazards.
III.
Issues in order of importance are as follows:
A. Pro.qram schedules
B. Fundin.q
IV.
Alternatives in order of feasibility are as follows:
Ao
Aoorove the attached Floodplain ManaRement Acquisition Policy for use on all
future floodplain acquisition pro.qrams.
Authorize the City Manaqer to accept Federal and State .qrant or aid set forth
in I(D) and to orovide and execute necessary documents in connection with
such acceotance.
Aoorove the purchase of all properties listed on Attachment 1 as 1 throuqh 14.
ADorove the substitution, subiect to FEMA approval, of properties listed on
Attachment 1 as 1 5 through 1 8 in a flood-depth orioritv order should any of the
orooertv owners 4 throu.qh 14 choose not to participate.
Aoorove the purchase of the property listed on Attachment 1 as 1 9, subiect tn
~rant aooroval by FEMA and acceptance by the City.
All Purchase prices for each property will be in accordance with the Acquisition
Policy.
H:\USER~ENGGJ R~ W RC 9~M, rG
Members, Water Resources Committee
FLOODPLAIN MANAGEMENT ACQUISITION PROGRAM
February 16, 1999
Page 4
Proqram schedules will be maintained. Property owners who are currently waiting for
relief from flood related damages could begin the acquisition process. A tentative
project schedule could be targeted:
· March1, 1999 - Acquisition Policy approved by City Council
· March, 1999 - Title reports and appraisals preformed
· April, 1999 - Begin presentation of Purchase Agreements to
property owners
It is estimated that completion of this Program for all included properties
will require from 6 to 18 months.
Funding for the 1998 Regional Mitigation Project is available from FEMA on
a reimbursement basis for 75% of the actual costs up to $557,610 and
administration costs up to $15,870 for a total FEMA funding of $573,480.
Funding is available from the Commonwealth of Virginia in the amount of
$37,500. Funding is available from the City of Roanoke in the amount of
$150,000 in the 1996 bond proceeds account (008-052-9701-9176). This
funding has been dedicated for minor storm drainage projects. Additional
funding may be available from the state and will be applied to the project
if approved by the state.
Expenses will be submitted to the Virginia Department of Emergency
Services (VDES) for reimbursement as work proceeds.
Do not aoorove the attached Floodplain Mana,qement Acquisition Policy for use on
all future floodplain acquisition pro,qrams and do not approve the purchase of the
properties listed on Attachment 1.
1. Pro(~ram schedule will be indefinitely delayed.
2. Funding from FEMA and the Commonwealth of Virginia will be lost.
Committee's recommendation is that City Council concur in Alternative A, and take the
following specific actions:
Ao
Aoorove the attached Floodplain Manaqement Acqvisition Policy for use on all
future floodolain acouisition pro,qrams.
Authorize the City Manaoer to accept Federal and State orant or aid set forth in
I(D) and to provide and execute necessary documents in connection with such
acceptance.
AoDrove the ourchase of all orooerties listed on Attachment 1 as 1 throuah 14.
H:\USER\ENGGJR ,', ~C 99M~"G
Members, Water Resources Committee
FLOODPLAIN MANAGEMENT ACQUISITION PROGRAM
February 16, 1999
Page 5
Report No. 99-302
Bo
Approve the substitution, subiect to FEMA approval, of properties listed on
Attachment 1 as 15 throuclh 18 in a flood-depth priority order should any of the
property owners 4 throuqh 14 choose not to participate.
Approve the purchase of the property listed on Attachment 1 as 19, subiect to
.qrant approval by FEMA and acceptance by the City.
All Purchase prices for each property will be in accordance with the Acquisition
Policy.
Transfer $1 50','000 from the 1996 bond proceeds account for the 1998 Reqional
Miti.qation Grant Proiect to a new Capital Projects Account to be established by the
Director of Finance entitled "1998 Regional Mitigation Grant Project." Appropriate
FEMA grant funds of $573,480 and state grant funds of $37,500 to the same
account and establish receivable accounts for the grant reimbursements.
WRH/JGR
Attachments:
Attachment 1 - Acquisition Property List
Floodplain Management Property Acquisition Policy
C'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Engineering Coordinator
Accountant, Contracts and Fixed Assets
Budget Administrator
H:\USER~ENGGJR W RC
Attachment 1
To the Water Resources Committee Report No. 99-302
FLOODPLAIN MANAGEMENT ACQUISITION PROGRAM
February 16, 1999
Acquisition Property List
No. Address Quad. Tax Number Owner
Garden City Property/Relocation Program - Waiting List Properties (FEMA Approved)
1. 2930 Garden City Blvd. SE 4260512 Thomas P. & Karen N. Jones
2. 2619 Bandy Road SE 4370502 Roberta B. Lax
3. 1321 Findlay Ave. SE 4260508 Harry L. & Carmen S. Beckner
1998 Roanoke Regional Mitigation Grant
4. #2 17'h Street SE 4210201
5. 2524 Brook Street NE 3410605
6. 413 Clyde Street NE 3321213
7. 419 Clyde Street NE 3321212
8. 2237 & 2239 NE 3321501
Kermit Avenue
9. 2241 & 2243 NE 3321502
Kermit Avenue
10. 2247 & 2249 NE 3321504
Kermit Avenue
11. 2308 Kermit Avenue NE 3321402
12. 1016 Syracuse Avenue NW 2130613
13. 2336 & 2338 NE 3321222
Vale Avenue
14. 1312 Varnell Avenue NE 3231804
Program (FEMA Approved)
Nancy J. Eanes
Billy R. & Joan K. Richards
Teresa H. Carr
Darren L. & Claudean G. Cook
McGimsey Family Limited Partnership
McGimsey Family Limited Partnership
McGimsey Family Limited Partnership
Paul H. & Edith C. Radford
Henry E. & Ruby S. Waid
Donald B. & Anita M. Jones
Carl W. & Shirley A. Fink
1998 Roanoke Regional Mitigation Grant
(Subject to FEMA
15. #1 17th Street SE 4210128
16. 2255 Dunkirk Avenue NE 3321105
17. 2240 Dunkirk Avenue NE 3320801
18. 2546 Brook Street NE 3410611
Program - Waiting List Properties
Approval)
Elbert P. Jennings
Ray E. Lee
Lisa J. Balkom
Lesha C. Vanburn
FMA 1998 Program (Subject to FEMA Approval)
19. 2528 Brook Street NE 3410606 Martha J. & James C. Lawson, Jr.
H:\USER\ENGGJR\WINWORD\HMGP\98ATTAC H DOC
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City .Clerk
May 18, 1999
File #20-77-422
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Ordinance No. 34291-051799 authorizing the City Manager to
execute an agreement with the Virginia Department of Transportation for installation of
short-arm gates and flashing lights at the railroad crossing on 18th Street, S. W. (between
Campbell and Cleveland Avenues), in connection with the Surface Transportation
Program. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, May 17, 1999.
Sincerely,~'~ ~'
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Charles M. Huffine, City Engineer
Robert K. Bengtson, Traffic Engineer
C:LMAYI7.WPD
I-NTHE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34291-051799.
A RESOLUTION authorizing the City Manager to execute an agreement with the Virginia
Department of Transportation for installation of short-arm gates and flashing lights at the railroad
crossing on 18th Street, S.W. (between Campbell and Cleveland Avenues), in connection with the
Surface Transportation Program.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or his
designee and the City Clerk are hereby authorized, on behalf of the City to execute, seal and attest,
respectively, in form approved by the City Attorney, the 18th Street, S.W. Raikoad Grade Crossing
Safety Project Agreement with the Virginia Department of Transportation for installation of short-
arm gates and flashing lights at the railroad crossing on 18th Street, S.W. (between Campbell and
Cleveland Avenues), in connection with the Surface Transportation Program, as more particularly
set forth in report of the City Manager. dated May 17, 1999.
ATTEST:
City Clerk.
H:%t~F. SXSAFE-A-VDO. 18
May 17, 1999
No. 99-131
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Project Administration Agreement for
Railroad Crossing Project
Dear Mayor Bowers and Members of City Council:
I. Background:
Transportation Equity Act for the 21st Century (TEA-21) was signed into
federal law in June, 1998. TEA-21 requires state departments of
transportation to set aside a minimum of 10 percent of the Surface
Transportation Program (STP) allocation each year to be used for "hazard
elimination" and "rail/highway grade crossings".
Funding participation for approved projects is 90 percent federal and
10 percent local. Regular urban highway allocations may be used to provide
98 percent of the 10 percent local matching funds, with the locality providing
the other 2 percent. This effectively means that the locality only needs to
provide 0.2 percent in local funding.
Roanoke City Council approved the appropriate resolution on March 16,
1998, for the Virginia Department of Transportation (VDOT) to enable the
18th Street, S.W., railroad grade crossing project to be programmed in the
FY 98-99 Six-Year Improvement Program (Resolution No. 33743-031698)
as an approved safety project. Railroad crossing is located on 18th Street,
S.W., between Campbell and Cleveland Avenues. (See Attachment I - map).
II. Current situation:
VDOT has approved the safety project application. Project administration
agreement has now been received by the City and requires execution by the
City to enable the project to proceed. Another safety project approved by
VDOT is the railroad crossing on Cleveland Avenue, S.W. However, the
project administration agreement and funding amount have not yet been
developed by VDOT and will need to be presented to City Council at a later
date.
Mayor Bowers and Members of Council
99-131 Project Adm. Agreement/Railroad Crossing Project
Page 2
May 17, 1999
III.
IV.
Bo
Project on 18th Street, S.W., includes the upgrade of flashing light signals
and short-arm gates at an estimated cost of $117,800. Total City-funded
share is $235.60. Agreement also provides for an annual cost to the City of
$615.00 to reimburse Norfolk Southern for crossing maintenance.
Issues:
A. Traffic safety
B. Timing
C. Funding
Alternatives:
Authorize the execution of the 18th Street, S.W., railroad grade crossing
safety project agreement on behalf of the City.
1. Traffic safety at the railroad crossing will improve.
Timing is important. Project can be officially authorized following City,
Railway and VDOT execution of this agreement.
Funding in the amount of $235.60 is available in the Roadway Safety
Improvement Program account (No. 008-052-9606-9065).
Bo
Do not authorize the execution of the safety project agreement on behalf of
the City.
1. Traffic safety of the project location will not improve.
2. Timing is not an issue.
3. Funding is not needed at this time.
Recommendation is that City Council concur in Alternative "A" and authorize the
City Manager to execute the 18th Street, S.W., railroad grade crossing agreement
on behalf of the City in a form acceptable to the City Attorney.
Mayor Bowers and Members of Council
99-131 Project Adm. Agreement/Railroad Crossing Project
Page 3
May 17, 1999
Respectfully submitted,
!a.~a s D. Ritchie
Acting City Manager
JDR/RKB/gpe
Attachment: Map
c: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City. Clerk
May 18, 1999
File #2-60-67-215
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34294-051799 declaring the City's intent to
reimburse itself $150,000.00 from proceeds of its general obligation public improvement
bonds authorized to be issued pursuant to Ordinance No. 33497-072197, adopted July 21,
1997, for certain expenditures to be made for acquisition of real property for the
construction of entrance way park to Downtown Roanoke. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
C:~IAY 17.WPD
James D. Ritchie, Sr.
May 18, 1999
Page 2
pc:
Dolores C. Daniels, Assistant to the City Manager for Community Relations
John VV. Coates, Manager, Parks and Recreation
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:'~,~y I 7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34294-051799.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of its
general obligation public improvement bonds authorized to be issued pursuant to Ordinance No.
33497-072197, adopted July 21, 1997, for certain expenditures to be made for the acquisition of real
property for the construction of the entrance way park to Downtown Roanoke; and providing for an
effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse $150,000 appropriated by an ordinance
simultaneously adopted by the City Council on May 17, 1999, for certain expenditures to be made
for acquisition of real property for the construction of the entrance way park to Downtown Roanoke
from proceeds of its general obligation public improvement bonds authorized to be issued pursuant
to Ordinance No. 33497-072197, adopted by the City Council on July 21, 1997, in the principal
amount of $39,030,000 for the purpose of providing funds'to defray the cost of needed permanent
public improvements of and to public bridges, public buildings, economic development, parks,
public schools, storm drains, streets and sidewalks, and acquisition of real property for the foregoing.
Ordinance No. 33498-072197, also adopted by City Council on July 21, 1997, provided for the
holding of an election to determine whether the qualified voters of the City of Roanoke would
approve Ordinance No. 33497-072197, and, at an election held on November 4, 1997, the qualified
voters of the City approved Ordinance No. 33497-072197. The maximum principal amount of&bt
expected to be issued for the acquisition of real property for the construction of the entrance way
park to Downtown Roanoke, is $150,000.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury Regulations,
Section 1.150-2. This official intent is being declared not later than sixty days after the payment of
the expenditures authorized by Paragraph 1 of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the Virginia Freedom of Information Act,
§2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
H:~- B-R~IM- ~NTI~J~C~WAY
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 18, 1999
File #2-60-67-215
Gary P. Kohn, Esq.
9601 Wilshire Blvd., Suite 828
Beverly Hills, California 90210
Joseph P. Waldo, P. C.
253 Freemason Street, Suite 201
Norfolk, Virginia 23510
Gentlemen:
I am enclosing copy of Ordinance No. 34293-051799 providing for acquisition of a fee
simple interest in property needed by the City for an entrance way park to Downtown
Roanoke; setting a certain limit on the consideration to be offered by the City; providing for
the City's acquisition of such property rights by condemnation, under certain
circumstances; and authorizing the City to make motion for the award of a right of entry on
the property for the purpose of commencing the project. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
William X Parsons, Acting City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Gary P. Kohn
Joseph P. Waldo
May 18, 1999
Page 2
pc:
John W. Coates, Manager, Parks and Recreation
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C :",MAY 17.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34293-051799.
AN ORDINANCE providing for the acquisition of a fee simple interest in property needed
by the City for an entrance way park to Downtown Roanoke; setting a certain limit on the
consideration to be offered by the City; providing for the City's acquisition of such property rights
by condemnation, under certain circumstances; authorizing the City to make motion for the award
of a right of entry on the property for the purpose of commencing the project; and providing for an
emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Entranceway Park Project, the City wants and needs fee simple title to
property identified by Tax Map Nos. 1020228, 1020229, 1020230, 1020231, and 1020232. The
proper City officials are authorized to acquire the necessary property rights for the City from the
respective owner or owners for such consideration as the City Manager deems appropriate, subject
to certain limitations and subject to the applicable statutory guidelines, providing the consideration
offered shall not exceed $135,000.00 without further authorization of Council. All requisite
document shall be approved by the City Attorney.
2. Upon delivery to the City of a deed, approved as to form and execution by the City
Attorney, the Director of Finance is directed to pay the consideration to the owner or owners,
certified by the City Attorney to be entitled to the same.
3. Should the City be unable to agree with the owner or owners of the real estate
identified above, or should any owner or owners be a person under a disability and lacking capacity
to convey such interest or should the whereabouts of the owner or owners be unknown, the City
Attorney is authorized and directed to institute condemnation or legal proceedings to acquire for the
City the property rights identified above.
4. In seeking or conducting any condemnation proceeding, the City Attorney is
authorized to make motion on behalf of the City for entry of an order, pursuant to {}25-46.8 or {}33.1-
120, et seq, Code of Virginia (1950), as amended, granting to the City the fight to enter upon the
property for the purpose of commencing the project. The Director of Finance, upon request of the
City Attorney, shall be authorized and directed to drawn and pay into court the sums offered to the
respective owner or owners.
5. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
H:\ORD-GEN~O-GEORGE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34292-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Recreation
Franklin Square Project (1) ..................................
Capital Improvement Reserve
Public Improvement Bonds Series 2000 (2~ .....................
1) Appropriated from
Bond Funds (008-052-9725-9001) $ 150,000
2) Parks (008-052-9709-9180) (150,000)
$ 3,864,227
150,000
$ 11,180,249
(1,375,671)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 1999
File #2-60-67-215
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34292-051799 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $150,000.00, in connection with acquisition of certain property rights needed by the City
for an entranceway park to downtown Roanoke. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
John. W. Coates, Manager, Parks and Recreation
C:~JAY 17 WPD
James D. Grisso
May 18, 1999
Page 2
pc:
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
C:~MAYI7,WPD
0d/15/1999 08:31 5403441452 DOWNTOWN RO~NOKE INC
APR-15-1999 88:42
P~GE
A Resolution of Support for A New Public Green Space
with Fountain at the Intersection of Elm Avenue and
Franklin Road
WHEI~AS, The mission of Downtown Roanoke
Incorporated is m provide leadership, and support to the
heart of western Virginia; and
WHEI~EAS, this leadership was evident in thc partnership
between Downtown Roanoke Incorporated, Roanoke City,
the Roanoke Redevelopment and Housing Authority, and
hundreds or Roanoke citizens to produce the OUTLOOK
Roanoke plan which was completed in April of 1997; and
WHEREAS, Thc development of a new public green space
with.fountain on the northwest comer of the intersection of
Franklin Road and Elm.Avenue is a key recommendation of
the OUTLOOK plan in order to provide a gateway between
downtown Roanoke and surrounding neighborhoods; now
THEREFORE BE IT RESOLVED that the Board of
Directora ot' Dowmown Roanoke Incorporated strongly
supports action by Roanoke City to acquire the property
necessary and to develop this new public space consistent
with thc recommendation in the OUTLOOK Plan.
Resolved this 13~ Day of April 1999.
l~obert S. Callahan, ~.
Chairman of the Board
DOWNTOWN' ROANOKE INCORPORATED
310 FIRGT STREET, ~.W, - ROANOKE. VIRGINIA 24011
(540} 342-2028 ,, FAX 344-1452
dOwt~:m'slroar',o~e:<~R ' o ma#: dri~r~,~noko, or9
5403441452'
02
P. 02
May 17, 1999 ..' !!'.'
Council Report No. 99-336
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
PROPERTY RIGHTS ACQUISITION
PROPOSED FRANKLIN SQUARE PARK
Background in chronological order is as follows:
The City has long desired a "gateway" to the downtown area on Franklin
Road (see attached newspaper article).
The report entitled "Outlook Roanoke", dated December 31, 1996, was
prepared by Urban Design Associates for the City of Roanoke, Downtown
Roanoke, Inc., and the Roanoke Redevelopment & Housing Authority.
This report envisioned, as illustrated on page 28 of the report, a new
neighborhood green area, or park, on the west side of Franklin Road north
of Elm Avenue.
First Baptist Church has agreed to donate a fountain to the City with an
estimated value of $250,000.
Funding in the amount of $150,000 was identified in the 1997 bond
referendum to develop the proposed park.
II.
Current Situation is as follows:
Five parcels along Franklin Road have been determined to be the best
location for the proposed park, which will be a gateway to the downtown
area on Franklin Road. These parcels are identified by Roanoke City Tax
Map Nos. 1020228, 1020229, 1020230, 1020231, and 1020232. All five
parcels are owred by Georges Enterprises, Inc. (See attached map.)
An offer to the 13roperty owner in excess of the assessed value of $84,400
has been made. Value has been established at $112,000 by an
independent appraiser employed by the City. The City has offered
$123,000, but the offer has not been accepted. An independent appraiser
on behalf of the owner has indicated the value to be $359,500.
Honorable Mayor and City Council
PROPERTY RIGHTS ACQUISITION
PROPOSED FRANKLIN SQUARE PARK
May 17, 1999
Page No. 2
III.
Issues in order of importance are:
A. Need
B. Timing
C. Funding
IV.
Alternatives in order of feasibility are:
Ao
City Council authorize the City Manager to take appropriate action in order
to accomplish the fee simple acquisition of all property rights necessary
for the construction of the project. All documents shall be in a form
acceptable to the City Attorney. Said property rights, as specified in
Attachment A, may be acquired by negotiation or eminent domain.
1. Need for property to develop the Franklin Square Park is met.
Timing to acquire property to provide suitable site for fountain to be
donated by First Baptist Church is critical to avoid delay of project.
Funding is available from the 1997 bond referendum and may be
appropriated to an account to be established by the Director of
Finance.
City Council does not authorize the City Manager to take appropriate
action in order to accomplish the fee simple acquisition of all property
rights necessary for the construction of the project, in a form acceptable
to the City Attorney.
1. Need for property to develop the Franklin Square Park is not met.
Timing to acquire property to provide suitable site for fountain to be
donated by First Baptist Church is delayed.
3. Funding would not be appropriated at this time.
Recommendation is that City Council take the following actions, in accordance
with Alternative "A".
Honorable Mayor and City Council
PROPERTY RIGHTS ACQUISITION
PROPOSED FRANKLIN SQUARE PARK
May 17, 1999
Page No. 3
Authorize the fee simple acquisition of property identified by Roanoke
City Tax Map Nos. 1020228, 1020229, 1020230, 1020231, and 1020232.
All documents to be in a form acceptable to the City Attorney. Said
property rights, as specified in Attachment A, may be acquired by
negotiation or eminent domain.
Appropriate $150,000.00 from the sale of Series 2000 Bonds to an
account to be established by the Director of Finance in the Capital
Projects Fund entitled "Franklin Square Park", to provide funding for title
reports, appraisals, document preparation, recordation costs, surveys,
testing, and acquisition of property rights, etc.
Adopt a resolution declaring the City's intent to reimburse itself from the
proceeds of Series 2000 general obligation bonds. The maximum
principal amount of debt expected to be issued for the Franklin Square
Park Project is $150,000.
Authorize the City Manager or the Assistant City Manager and the City
Clerk to execute and attest, respectively, the necessary documents, in a
form approved by the City Attorney, to acquire this property.
Respectfully submitted,
D. Ritchie
Acting City Manager
JDR/KBK/SEF
Attachments
CC~
Acting City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
Manager, Parks and Recreation
Acting Budget Administrator
City Engineer
Engineering Coordinator
First Baptist Church will make 20-year old idea a reality
Roanoke will get its long-awaited fountain
Council member Jim Trout still has
the postcard that gave him the
dream in 1978.
THE ROA,VOKE TIMES
While on a busine~ trip to Kansas City,
Mo., in 1978, Roanoke City Councilman Jim
Trout bought a postcard that caught him eye.
It was a picture of the J.C. Nichols
Memorial Fountain, which marks the city's
eastern gateway. Trout, who still has the
yellowing postcard, decided a similar wa~r
fountain would be a m~estic addition to
Roanoke.
Thanks to First Baptist Church, it
appears the councilman*s 20-year-old idea
will become a reality.
The church, which hms been a down.
town anchor for decades, has agreed to
dona~ a fountain to the city at an estimated
cost of $250,000. It wa~ Trout, a First Bap-
tist member, who asked the church to con-
sider the gift.
Perhaps the church can say "rhank you
Roanoke" with the donation of the fountain,
Pastor Charles Fuller said.
Charies Vail, admini~rator and treasur-
er, said the churchwill make the contribu-
tion with "no strtng~ attached" and will
assume responsibility for the fountain's
design.
wit's spectacular news," said City Man-
ager Bob Herbert, who gave Trout credit for
the project. 'It's true churches don't pay
taxes, but they sure can create a positive
presence in the community."
The fountain will take up much of a tiny.
PLEASE SEE FOUNTAIN/A7
THE ROANOKE TIMES
The Roanoke Times, Friday, April 3, 1998
FROM A1
Fountain.
park on Franklin Road between
Elm and Day avenues, a short dis-
tance from the church, according
to architects' renderings.
The city is negotiating to buy
the intended land -- about an acre
-- and another acre directly
across Franklin Road near the
Blue Ridge Commul~,ity Services
building.
Using those properties, plus
land it already owns in the area,
the city proposes a project tlmt
eventually would encompass the
fountain, the park, upscale con-
dommiums and possibly a parking
garage, Trout said.
The city is negotiating wis a
developer to build some of the
proposed condos on the property,
near Blue Ridge Community
Services.
A separate report by a con-
sultant on the downtown area
included drawings of town houses
and apartments on both sides of
Franklin Road within the projec~
area.
Herbert said many details still
must be worked out, but the city
An architect's drawing depicts the future park -- and fountain -- on
Franklin Road. The proJect eventually would encompaSs the fountain, a
park, upscale condominiums and possibly a parking garage.
has $300,0OO in bond money to
spend on the park and acquisition
of the land on the other side of
Franklin Road.
Trout doesn't give up on ideas
easily. He has tracked the fountain
idea for 20 years in a f'ie contain-
ing hundreds of pages.
"People joke about me, but
sometimes it pays to hang onto
things," he said.
His name for the project,
which he offered during his 1996
Council campaign, is "Franklin
Square Roanoke -- 2007.'
He picked the year 2007
because it will be Roanoke's 125th
birthday.
Trout said the fountain will be
a perfect gateway into the city and
the Old Southwest historic
neighborhood.
He hopes it and the upscale
housing will be completed before
2007.
But ff not, he pointed out,
"some ideas ia.st longer than a
lifetime."
at 981-3253 or tm~dj~l~v'~.com
Attachment A
Franklin Square Park
1020228 Georges Enterprises, Inc. Negotiation/Eminent Domain
1020229 Georges Enterprises, Inc. Negotiation/Eminent Domain
1020230 Georges Enterprises, Inc. Negotiation/Eminent Domain
1020231 Georges Enterprises, Inc. Negotiation/Eminent Domain
1020232 Georges Enterprises, Inc. Negotiation/Eminent Domain
1020211 10202'
1020218
1020219
1020220
1020221
1020222
1020223
1020201
1020202
1020205
1020205
1020206
1020207
~020208
~0226
1O2o227
1020209
1020210
1020211
NEED TO CONDEMN,
IF UNSUCCESSFUL
IN ACQUIRING
BY NEGOTIATION
5 1020212
1020213
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 25, 1999
File #60-144
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34295-051799 amending and reordaining certain
sections of the 1998-99 Fleet Management Fund Appropriations, providing for
appropriation of $284,682.00, in connection with the purchase of two new fully automated
side loading refuse trucks from Carolina Environmental Systems, Inc. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet Management
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Supply
C:~4AY I 7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34295-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Fleet Management Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Outlay (1) ............................................ $ 3,402,544
Retained Eamin,qs
Retained Earnings (2) ........................................ $ 3,954,400
1 ) Appropriated from
General Revenue
2) Retained Earnings
(017-052-2642-9015)
(017-3336)
$ 284,682
(264,682)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 25, 1999
File #60-144
SANDRA H. EAKIN
Depuly City Clerk
Mark Powell, Sales Manager
Carolina Environmental Systems, Inc.
P. O. Box 830
Kernersville, North Carolina 27284
Dear Mr. Powell:
I am enclosing copy of Resolution No. 34296-051799 accepting the bid of Carolina
Environmental Systems, Inc., for the purchase of two new complete refuse trucks, in the
amount of $284,682.00; and rejecting all other bids made to the City for the vehicles.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet Management
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Supply
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 25,1999
File #60-144
SANDRA H. EAKIN
Deputy City Clerk
Deborah M. Beck, Corporate Secretary
Cavalier Equipment Corporation
P. O. Box 310
Cloverdale, Virginia 24077-0310
Carl P. Willingham, General Manager
Wilbar Truck Equipment, Inc.
8100 Alban Road
Springfield, Virginia 22150
Logan Handley, Manager
Peterbilt of Richmond
2800 Deepwater Terminal Road
Richmond, Virginia 23234
R. E. Banked, President
Mid-State Equipment Co., Inc.
2720 Main Street
Buchanan, Virginia 24066
Dear Ms. Beck and Gentlemen:
I am enclosing copy of Resolution No. 34296-051799 accepting the bid of Carolina
Environmental Systems, Inc., for the purchase of two new complete refuse trucks, in the
amount of $284,682.00; and rejecting all other bids made to the City for the vehicles. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which'was held on Monday, May 17, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed vehicular equipment.
~'~~'~ ~'Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
[lq THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34296-051799.
A RESOLUTION accepting the bid Carolina Environmental Systems, Inc., for the purchase
of two new complete refuse trucks, upon certain terms and conditions; and rejecting all other bids
made for such item.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Carolina Environmental Systems, Inc., for the purchase of two
new complete refuse trucks, at a cost of $284,682.00 is hereby ACCEPTED.
2. The City's Manager of Supply Management is hereby authorized and directed to issue
any required purchase orders for the purchase of such refuse trucks, and the City Manager or the
Assistant City Manager is authorized to execute, for and on behalf of the City, any required purchase
agreements with respect to the aforesaid refuse trucks, such agreements to be in such form as shall
be approved by the City Attorney.
3. Any and all other bids made to the City for the aforesaid items or alternate items are
hereby REJECTED, and the City Clerk is directed to notify each such bidder and to express to each
the City's appreciation for such bid.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 19, 1999
File #60-144
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, May
17, 1999, Council Member Wyatt requested information on annual maintenance costs
associated with refuse collection vehicles which were purchased as a part of the City's new
solid waste disposal program.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
William F. Clark, Director, Public Works
James A. McClung, Manager, Solid Waste Management
C:~I-a, YI7.WPD
'99
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
May 17, 1999
Council Report No. 99-340
Dear Mayor Bowers and Members of Council:
SUBJECT: Bids to purchase
Trucks, Bid No. 99-3-95
Background on the subject in chronological order is:
Refuse
Capital Maintenance and Equipment Replacement Program has identified
the need to purchase two (2) New Fully Automated, Side Loading Refuse
Trucks.
Requested equipment is to replace existing units that are old and are
experiencing high maintenance cost and excessive down time.
First, we did a market study in the attempt to identify if any used Refuse
Trucks were available. That research determined that there currently are no
units available that would address our needs or meet our requirements.
Specifications were developed and, along with a Request for Bid, were sent
to twenty-two (22) truck and body dealers and manufacturers. A public
advertisement was posted on the City's Bid Board and also published in The
Roanoke Times and The Roanoke Tribune.
II
Eo
Bids were received after due and proper advertisement until 2:00 p.m. on
Monday, April 12, 1999 at which time all bids appropriately received were
publicly opened and read in the Office of Supply Management.
Current situation is:
Five (5) bid responses were received. A bid tabulation is attached to this
report.
All bid responses were evaluated in a consistent manner by representatives
of Public Works, Fleet Management and Supply Management.
There are no vehicles or equipment of this type and kind available under the
State Contract System.
Mayor David A. Bowers and Members of Council
Refuse Trucks
Bid No. 99-3-95
May 17, 1999
Page 2
III
IV
D. Bid evaluations are as follows:
Item #1 - Two (2) New Truck Cab/Chassis. Only one (1) bid was
received on this item. That bid, from Peterbilt of Richmond,
Richmond, Virginia, took exception to the brake requirements. This
exception is substantial and cannot be waived as an informality.
Item #2 - Two (2) New Side Loading Fully Automated Refuse Bodies
to be mounted on Item #1. Wilbar Truck Equipment, Inc., Springfield,
Virginia provided the lowest bid but could not provide a Truck
Cab/Chassis for on which these bodies could be mounted.
Item #3 - (Alternate Bid) - Two (2) New Complete Refuse Units
consisting of Truck Cab/Chassis and Fully Automated, Side Loading
Refuse Bodies. The lowest bid, on the complete units, was submitted
by Carolina Environmental Systems, Inc., Kernersville, North Carolina.
Their bid meets all required specifications for a cost of $142,341.00
per unit.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Funding
Alternatives in order of feasibility are:
City Council authorize the purchasing of Two (2) New Complete Refuse
Trucks, consisting of Cab/Chassis and Refuse Bodies from Carolina
Environmental Systems, Inc. for a cost of $142,341.00 per unit.
Need for the requested equipment is to replace existing units that are
old and are experiencing high maintenance cost and excessive down
time.
Compliance with specifications is met by the response submitted by
Carolina Environmental Systems, Inc.
Funding designated for this purchase is available in Fleet
Management Prior Year Retained Earnings Account.
Mayor David A. Bowers and Members of Council
Refuse Trucks
Bid No. 99-3-95
May 17, 1999
Page 3
V
CC:
B. _~gj_ect all bids.
Need to replace necessary equipment to continue to support the
Automated Residential Solid Waste Collection Program would not be
accomplished with this alternative.
Compliance with specifications would not be a factor with this
alternative.
o
Funding designated for this purchase would not be expended at this
time with this alternative.
Recommendation
City Council concur with alternative "A" and authorize the purchase of Two
(2) New Complete Refuse Trucks consisting of Cab/Chassis and Refuse
Bodies from Carolina Environmental Systems, Inc. for a total cost of
$284,682.00.
B. Reiect all other bids.
Appropriate $284,682.00 from Fleet Management Prior Year Retained
Earnings account to Fleet Management account 017-052-2642-9015.
Respectfully Submitted,
es D. Ritchie, Sr.
g City Manager
City Attorney
Director of Finance
City Clerk
Director of Utilities & Operations
Director of Public Works
Manager, Fleet Management
Manager, Supply Management
Management & Budget
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on April 12, 1999
For
Refuse Trucks
Bid No. 99-3-95
Item
2 - New Low Entry, Tilt
Cab/Chassis delivered F.O.B.
Body Dealer, as selected by
this bid
2 - New Side Loading, Fully
Automated 24 cu. yd.
compaction bodies with
hydraulic operated lifting
devices. To be delivered
F.O.B. Roanoke, Virginia
Alternate Bid.
2 - New Complete Low Entry
Cab/Chassis with New Side
Loading Fully Automated 24
Cu. Yd. Bodies with Lifting
Devices, delivered F.O.B.
Roanoke, Virginia
Delivery
Carolina
Environmental
Systems, Inc.
Kernersville, NC
Cavalier Peterbilt of Wilbar Truck Mid-State
Equipment Richmond Equipment, Equipment
Corporation Richmond, Inc. Company, Inc.
Cloverdale, VA VA Springfield, Buchanan, VA
VA
No Bid No Bid $85,803.00 No Bid No Bid
No Bid $71,486.00 No Bid $53,995.00 $71,625.00
* $142,341.00 $155,100.79 No Bid No Bid
$152,554.04
60-90 Days 340 Days 183 Days 60 Days 300 Days
Committee:
William F. Clark ~ James A. McClungO D. Darwin Roupe
* Indicates Recommendation
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City .Clerk
May 18, 1999
File #60-246
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34297-051799 amending and reordaining certain
sections of the 1998-99 Consortium Fund Appropriations, providing for appropriation of
additional funds received through the Governor's Employment and Training Department
and the State Office of the Virginia Employment Commission for the Fifth District
Employment and Training Consortium. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, May
17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium
C:"34AYI7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34297-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-1999
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-1999 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
APPROPRIATIONS
Fifth District Employment & Training Consortium
Title II-C (1-20) .............................................
Title II-B (21-39) ............................................
Title 111-40% (40) ...........................................
$ 5,950,373
44,780
359,661
400,000
REVENUE
Fifth District Employment & Training Consortium
Title II-C (41~ ..............................................
Title II-B (42) ..............................................
Title 111-40% (43) .... , ......................................
$ 5,950,373
44,780
359,661
400,000
1) Services Wages
2) Services Fringes
3) Services
Communications
4) Services Supplies
5) Training Wages
6) Training Fringes
7) Training Travel
8) Training
Communications
(034-054-2063-8030)
(034-054-2063-8031)
(034-054-2063-8033)
(034-054-2063-8035)
(034-054-2063-8050)
(034-054-2063-8051)
(034-054-2063-8052)
(034-054-2063-8053)
$ 2,500
500
70
150
10,000
3,000
150
150
9) Training Supplies
10) Training Insurance
11) Miscellaneous
12) Administrative
Wages
13) Administrative
Fringes
14) Administrative
Travel
15) Administrative
Communications
16) Administrative
Supplies
17) Administrative
Insurance
18) Administrative
Miscellaneous
19) Participant Support
20) Retraining Tuition
21 ) Temporary
Employee
22) Training Wages
23) Training Fringes
24) Training Travel
25) Training
Communications
26) Training Supplies
27) Training Insurance
28) Training
Miscellaneous
29) Roanoke City
Schools
30) Dabney Lancaster
31) TAP
32) Roanoke County
Schools
33) Administrative
Wages
34) Administrative
Fringes
35) Administrative
Travel
36) Administrative
Communications
(034-054-2063-8055)
(034-054-2063-8056)
(034-054-2063-8060)
(034-054-2063-8350)
(034-054-2063-8351 )
(034-054-2063-8352)
(034-054-2063-8353)
(034-054-2063-8355)
(034-054-2063-8356)
(034-054-2063-8360)
(034-054-2063-8461)
(034-054-2063-8500)
(034-054-9965-8049)
(034-054-9965-8050)
(034-054-9965-8051)
(034-054-9965-8052)
(034-054-9965-8053)
(034-054-9965-8055)
(034-054-9965-8056)
(034-054-9965-8060)
(034-054-9965-8231)
(034-054-9965-8232)
(034-054-9965-8233)
(034-054-9965-8239)
(034-054-9965-8350)
(034-054-9965-8351)
(034-054-9965-8352)
(034-054-9965-8353)
$ 150
50
60
7,700
2,000
250
100
250
100
100
2,000
15,500
4,200
15,260
3,000
400
250
250
250
100
82,000
85,000
24,040
5,711
300
500
37) Administrative
Supplies
38) Administrative
Insurance
39) Administrative
Miscellaneous
40) Participant Support
41) Title II - C
42) Title II - B
43) Title III - 40%
(034-054-9965-8355)
(034-054-9965-8356)
(034-054-9965-8360)
(034-054-9982-8461)
(034-054-2063-2063)
(034-054-9965-9965)
(034-054-9982-9982)
$ 100
2OO
100
25,000
44,780
359,661
25,000
BE IT FURTHER ORDAINED that, an emergency existihg, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
May 17,1999
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Funding for the Fifth District Employment and Training
Consortium
BACKGROUND
ko
The Fifth District Employment and Training Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
o
The FDETC serves eliqible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This aqency serves two primary client populations:
dislocated workers who have been laid off from
employment through no fault of their own under
Title III), and
the economically disadvantaged as determined by
income guidelines set by the U.S. Dept. of Labor
(under Title II-A, II-C and the Summer Youth
Employment Program).
Do
The City of Roanoke is the qrant recipient for FDETC
fundinq. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
May 17, 1999
II. CURRENT SITUATION
Governor's Employment and Traininq Department has sent
to the consortium Notices of Award for programs which
include on-the-job training, work experience,
occupational skills training, classroom training, job
placement activities, and remedial education in the
following amounts:
o
Title II-B Summer Youth Employment Program.
Notice of Award - 00-03-01, for $359,661.00.
The award will be used to cover costs associated
with the 1999 summer employment program which will
provide remedial education, academic enrichment,
work experience with payment of wages, training,
counseling, and other benefits for youth.
Title II-C Economically Disadvantaged Youth.
Notice of Award - 00-03-02, for $44,780.00.
The award will be used to cover costs associated
with the year-round program which serves
economically disadvantaged youth ages 16
through 21.
State office of the Virqinia Employment Commission has
notified the Consortium of the approval of an
additional allocation for $25,000.00 to operate the
Governor's Regional Project for PY 99. These funds
will be used to serve dislocated workers.
Honorable Mayor and Members of City Council
Page 3
May 17, 1999
III. ISSUES
A. Proqram Operations
B. Funding
C. Timing
IV. ALTERNATIVES
ao
Appropriate the FDETC's FY 1999-2000 fundinq totalinq
$429.441.00 and increase the revenue estimate by
$429,441.00, in accounts to be established by the
Director of Finance.
Program Operations - Existing activities will
continue and planned programs will be implemented.
o
Fundinq - Funds are available from the Grantor
agency and other sources as indicated at no cost to
the City.
o
Timinq - Immediate action will allow programs to be
implemented and completed within planned time
frames.
B o
Do not appropriate the FDETC's funding totaling
$429,441.00.
Proqram Operations - Planned programs to
serve participants would be delayed or
never initiated.
o
Funding - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
o
Timinq - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Honorable Mayor and Members of City Council
Page 4
May 17, 1999
RECOMMENDATION
Approve Alternative A:
ao
Appropriate the FDETC's fundinq totaling $429,441.00,
and increase the revenue estimate by $429,441.00, in
accounts to be established in the Consortium fund by
the Director of Finance.
Respectively submitted,
James D. Ritchie
Acting City Manager
WRH/VLP:wc
CC:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
May 18, 1999
File #60-414.467
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34299-051799 amending and reordaining certain
sections of the 1998-99 Higher Education Authority Fund Appropriations, providing for
appropriation of $10,000.00, in connection with an adjustment of revenue estimate for the
Roanoke Higher Education Authority. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 17,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Sr., Acting City Manager
Deborah J. Moses, Assistant to the City Manager for Special Projects
Barry L. Key, Manager, Office of Management and Budget
C:~VIAYI 7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34299-051799.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Higher
Education Authority Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Higher Education Authority Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
Appropriations
Higher Education Authority $
Operating (1) ............................................
Revenues
Higher Education Authority $
Funding from Third Party (2) ................................
5,451,500
192,500
5,451,500
10,000
1) Fees for Professional
Services
2) Fifth District Planning
Commission
(020-002-8720-2010) $ 10,000
(020-020-1234-1234) 10,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
May17,1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor Bowers and Members of Council:
SUBJECT: Appropriation of Funds and Adjustment of Revenue Estimate for
the Roanoke Higher Education Authority
I. Background
1997, Virginia General Assembly establishes the Roanoke Higher Education
Authority for the purpose of expanding access to higher education and
workforce training in the Roanoke Valley by establishing the Roanoke Higher
Education Center with such funds as are appropriated for this purpose.
The Roanoke Higher Education Center is a continuing education and
workforce training project for this region. 15 public and private colleges,
universities and workforce training entities will locate in the former
headquarters buildings of the Norfolk and Western railway in downtown
Roanoke.
Anticipated opening for the Center is the Fall of 2000. Each of the entities
involved in the Center is interested in assessing the opportunity for course
offerings in the region in order to match workforce training needs and
educational needs of the public.
October 1998, Roanoke Higher Education Authority applies for funding to
help conduct this assessment from the Fifth Planning District Regional
Alliance. Such funding was provided to the Alliance by the Virginia General
Assembly through the Regional Competitiveness Act.
II Current Situation
Funds in the amount of $10,000 have been awarded from the Fifth Planning
District Regional Alliance to partner with the Roanoke Higher Education
Authority to complete this assessment, of which $5,841 has been received.
Council action is required to appropriate $10,000 so that the funds can be
expended.
The Honorable Mayor and Members of Council
May 17, 1999
Page 2
Recommendation
City Council appropriate $10,000 to account 020-002-8720-2010 Higher
Education Operations and Development, and increase the corresponding
revenue estimate.
~ __Respectfully su~
Director of Finance
JDG/ca
CC:
William X Parsons, Acting City Attorney
Deborah J. Moses, Assistant to the City Manager for Special Projects
Barry L. Key, Manager, Office of Management & Budget
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: ('540) 853-1145
May 25,1999
File #65-488
SANDRA H. EAKIN
Deputy City Clerk
Paul Murphy, Vice President
J & W Sandblasting of North Carolina, Inc.
701 Stevenson Road
New Bern, North Carolina 28562
Dear Mr. Murphy:
I am enclosing copy of Ordinance No. 34300-051799 accepting the bid of J & W
Sandblasting of North Carolina, Inc., in the amount of $95,400.00, for exterior and interior
painting of the Washington Heights elevated water tank; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, May 17, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen' S. Evans, Construction Cost Technician
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
D. Darwin Roupe, Manager, Supply Management
Jesse H. Perdue, Jr., Manager, Water Department
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 25, 1999
File #65-468
SANDRA H. EAKIN
Deputy City Clerk
Theodore Spyros, President
Spyros Painting, Inc.
P. O. Box 2193
Pittsburgh, Pennsylvania 15230
James A. Skilton, President
Southern Corrosion, Inc.
738 Thelma Road
Roanoke Rapids, North Carolina 27870
Gentlemen:
I am enclosing copy of Ordinance No. 34300-051799 accepting the bid of J & W
Sandblasting of North Carolina, Inc., in the amount of $95,400.00, for exterior and interior
painting of the Washington Heights elevated water tank; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, May 17, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34300-051799.
AN ORDINANCE accepting the bid for the exterior and interior painting of Washington
Heights Elevated Water Tank by J & W Sandblasting of North Carolina, Inc., upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid for the exterior and interior painting of Washington Heights Elevated Water
Tank by J & W Sandblasting of North Carolina, Inc., in the total amount of $95,400, as is more
particularly set forth in the City Manager's report dated May 17, 1999, to this Council, such bid
being in full compliance with the City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the Ofl~ce of Supply Management, be
and is hereby ACCEPTED.
2. The Acting City Manager or the Acting Assistant City Manager and the City Clerk
are hereby authorized on behalf of the City to execute and attest, respectively, the requisite contract
with the successful bidder, based on its proposal made therefor and the City's specifications made
therefor, said contract to be in such form as is approved by the City Attorney, and the cost of said
work to be 'paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANK
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
Council Report No. 99-128
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin Hudson
William F. Clark
CES/LBC/fm
Attachment: Bid Committee Report
C:
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Manager, Water Department
May 17, 1999
Council Report No. 99-128
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANK
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action,
Sincerely,
Ja~D.~R'tchi~
Acting City Manager
JDR/LBC/fm
Attachment: Bid Committee Report
C:
Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Department
May 17, 1999
Council Report No. 99-128
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANK
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
Background on the subject in chronological order is as follows:
Followinq proper advertisement, bids were publicly opened and read aloud by
D. Darwin Roupe, Manager, Supply Management, on April 1, 1999.
Three (3) bids were received with J&W Sandblastin.q of North Carolina, Inc. of
New Bern, N.C. submitting the Iow bid in the amount of $91,000 and 4__~5
consecutive calendar days.
Co
The quotation for removal of the lead base paint was $4,400 and no additional
contract time.
D. Project consists of the follow n.q:
Removal of the existin.q paint inside the elevated water storage tank and
riser to near bare metal. The application of three coats of paint to the
interior of the tank and riser pipe to a minimum thickness of 1 1 mils.
Wash the exterior of the tank with pressure water spray. Remove by
power tool cleaning all loose rust, loose mill scale and all loose paint.
Spot prime all bare metal spots as the result of the removal of loose
paint, mill scale and rust. Two full coats of paint to a minimum
thickness of 5 mils.
All paint, inside and out, must be approved by the American Water
Works Association (AWWA).
4. Disinfect the tank and riser pipe in accordance with AWWA.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANKS
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
May 17, 1999
Page 2
II.
Current situation is as follows:
The bids as received comply with the City of Roanoke's requirements for
bidding.
The Iow bid needs to be approved, and the contract executed. The Notice to
Proceed will be determined by the level of water in Carvins Cove.
III.
Issues in order of importance are as follows:
Compliance of the bidders with the requirements of the contract documents for
bidding
Amount of the Iow bid
Funding
Time of completion
IV.
Alternatives in order of feasibility are as follows:
Award a lump sum contract to J&W Sandblasting of North Carolina, Inc., of
New Bern, N.C., in the amount of $95,400 and 45 consecutive calendar days
in accordance with the contract documents as prepared by the City Engineer's
Office.
Compliance of the bidder with the requirements of the contract
documents for bidding were met.
2. Amount of the Iow bid is acceptable.
Funding for this proiect is in the Water Fund Account No. 002-056-
2178-9028 as follows:
Base bid to clean and paint
tank inside and outside.
Properly remove and dispose of
lead base paint.*
1,000
4,400
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANKS
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
May 17, 1999
Page 3
Contingency, to repair undetermined rusting inside the
elevated water storage tank where the 5 foot diameter
riser pipe connects to the tank and other minor costs.
7,500
02,900
* J&W Sandblasting of North Carolina, Inc., is licensed to
remove and dispose of lead base paint. Virginia license
number 3358 000150.
4. Time of completion of 4{5 consecutive calendar days is acceptable.
Reject the bids and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the contract
documents for bidd n.q would not be an issue.
2. Amount of the Iow bid would probably be increased.
3. Fund n.q would not be encumbered at this time.
4. Time of completion would be extended.
Recommendation is as follows:
City Council concur in alternative "A" and take the following:
Authorize the Actin.q City Mana.qer to enter into a contractural agreement, in
form approved by the Acting City Attorney, with J&W Sandblasting of North
Carolina, Inc. for the Exterior and Interior Painting of the Washington Heights
Elevated Water Tank for the Water Department of Roanoke, Virginia in the
amount of $95,400 and 4.5 consecutive calendar days in accordance with the
contract documents as prepared by the City Engineer's Office.
B. Reject the other bids received.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANKS
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
May 17, 1999
Page 4
CES/LBC/fm
Attachment: Bid Tabulation
c: Acting City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Acting Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Department
TABULATION OF BIDS
EXTERIOR AND INTERIOR
POTABLE WATER TANK PAINTING
WASHINGTON HEIGHTS ELEVATED WATER TANK
FOR WATER DEPARTMENT
ROANOKE, VIRGINIA
BID NO. 99-2-50
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Thursday,
April 1, 1999, at 2:00 p.m.
BIDDER LUMP SUM TIME/DAYS BOND
J&W Sandblasting of North
Carolina, Inc. $95,400* 45 Yes
Spyros Painting, Inc.
Pittsburgh, PA $97,850 40 Yes
Southern Corrosion,
Incorporated
Roanoke Rapids, NC $100,395 60 Yes
Report on lead paint was not received until April 2, 1999. The $4,400 quotation
for proper removal and disposal was negotiated with J&W Sandblasting on April
6, 1999. J&W Sandblasting's bid was still less than the next lowest bidder.
Estimated Cost: $90,000 to $95,000
Office of the City Engineer
Roanoke, Virginia
May 17, 1999
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 i'- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 18,1999
SANDRA H. EAKIN
Deputy City Clerk
File #488
Elaine Simpson, Station Manager
Roanoke Valley Television
541 Luck Avenue, S. VV., Suite 145
Roanoke, Virginia 24016
Dear Ms. Simpson:
I am enclosing copy of Resolution No. 34301-051799 approving the recommendation of
the Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 1999-2000 for operation of the regional government and education
access station-Roanoke Valley Television (RV'I'V, Channel 3), and for the City to provide
partial funding in the amount of $126,608.00. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, May
17, 1999.
MFP:Io
Enclosure
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Gary McCollum, General Manager/Vice President, Cox Communications, 5400
Fallowater Lane, S. W., Roanoke, Virginia 24014
Mary H. Allen, Clerk, Board of Supervisors, Roanoke County, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Carolyn $. Ross, Clerk of Council, Town of Vinton, 311 South Pollard Street, Vinton,
Virginia 24179
James D. Ritchie, Sr., Acting City Manager
James D. Grisso, Director of Finance
Melinda K. Mayo, Public Information Specialist
Gary E. Tegenkamp, Assistant City Attorney
Elaine Simpson
May 18, 1999
Page 2
Sherman M. Stovall, Acting Budget Administrator, Office of Management and
Budget
Sandra H. Eakin, Secretary, Roanoke Valley Cable Television Committee
C:'cMAYI7.WPD
IN THE COUNC1L OF THE CITY OF ROANOKE, VIRGINIA
The 17th day of May, 1999.
No. 34301-051799.
A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable
Television Committee to approve the annual operating budget for Fiscal Year 1999-2000 for the
operation of the regional government and educational access station-Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has
reviewed and approved the annual budget for the Fiscal Year 1999-2000 for the operation of RVTV
and has requested that the City of Roanoke approve that budget; and
WHEREAS, the Committee is comprised of representatives t~om the City of Roanoke,
Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for
the purposes for which the Committee was created, including the support of the operation of a
regional government and educational access station, RVTV; and
WHEREAS, said jurisdictions have agreed to provide funding as provided for in the
agreement creating the Committee and the Committee has recommended that the City of Roanoke
provide partial funding to RVTV in the amount of $126,608.00, which is within the limits provided
for in the agreement; and
WHEREAS this Council desires to approve the recommendation of the Committee and
provide partial funding as requested by the Committee;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual budget for Fiscal Year 1999-2000 for the operation of the regional
government and regional educational access station, RVTV, as set forth in a report to this Council
dated May 17, 1999, is hereby approved.
2. The amount of $126,608.00 will be provided by the City of Roanoke as its prorata
share for the annual operational budget for RVTV for the Fiscal Year 1999-2000 as requested in the
report to this Council dated May 17, 1999.
ATTEST:
City Clerk.
May 17, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT:
1999-2000 Budget for Government and Educational Access
Cable Television Station
Dear Mayor and Members of City Council:
The city of Roanoke, the county of Roanoke and the town of Vintonjointly operate Roanoke
Valley Televison (RVTV). The initial equipment and facilities for the television station were funded
through a $480,000 capital grant from Cox Communications. The station is located at the Jefferson
Center, and currently employs four full-time staff members. The staff produces videos and shows
for the local governments and school systems and cablecasts them, along with government meetings,
on Cox Communications Channel 3.
On June 8, 1992, City Council approved the Roanoke Regional Cable Television Committee
Agreement (the Agreement), which requires that the operating budget for RVTV be approved by the
governing bodies of the city, the county and the town. Funding for the operating budget is shared
by the three governments, based on the proportion of Cox subscribers located in each jurisdiction.
During 1998, RVTV produced 14 departmental videos, 12 CityShow programs and 25 live
City Council meetings for the city in addition to producing 20 videos, 26 shows and 28 live meetings
for the other participating agencies. RVTV also administers the "message board" on Channel 3.
Additionally, RVTV has covered several major events in the city, including press conferences,
training sessions and ceremonies. Overall, original programming increased 25% in the last year, as
the staff continues to work toward the goal of increasing the use of Channel 3. With the new
automated playback system that became operational this past spring, the hours of programming per
day have been increased by 88%.
The Roanoke Regional Cable Television Committee (the Committee) approved the attached
RVTV operational budget for Fiscal Year 1999-2000 at its meeting in March. This budget of
$226,085 is a 14% increase over the current year's budget of $197,670.
RVTV staffare on the count's
y payroll and benefit system and will receive the s..ao,me increase
as other county employees. The budget recommended by the Committee includes 3.6 % raises for
the staff, although the actual rate will be determined by the Roanoke County Board of Supervisors.
A raise of 3.54% has been approved by the Board on first reading and is expected to receive final
approval when the county's budget is adopted on May 27, 1999.
The Honorable David A. Bowers, Mayor
and Members of City Council
May 17, 1999
Page Two
The Committee's requested budget also includes a reclassification of the Station Manager
position from Grade 25 on the county pay scale to Grade 26. This change recognizes increased
responsibilities, increased staff supervised, the quality of RVTV productions and internal equity for
the position.
The budget also replaces a regular part-time position with a full-time position to allow staff
to take on additional programs and live meetings. This will help promote a lower turnover rate
among employees and increase the opportunities for local government and school system
programming.
As part of its franchise agreement with the three local governments, Cox Communications
pays a 5% franchise fee. In 1998, the city's share of this $1,417,727 fee was $788,555. The
estimated franchise revenue for FY1999-2000 is $850,000. City Council has previously agreed to
use up to 20% of this revenue, or $170,000, to fund RVTV operations, and that amount was
approved by City Council on May 11, 1999, as part of the city's FY1999-2000 budget. The city's
share of the Committee's budget request represents only 14.9% of the city's anticipated franchise
revenue.
The Committee's recommended budget of $226,085 is to be shared by each locality as
follows:
Locality Number of Cox Percentage of Resulting
Communications Subscribers/ Contribution to
Subscribers as of Share of 1999-2000 Recommended
March 1999 RVTV Budget 1999-2000
RVTV Budget
City of Roanoke 32,046 56% $126,608
County of Roanoke 22,637 39% $88,173
Town of Vinton 2,798 5% $11,304
TOTAL 57,481 100% $226,085
At meetings on April 27, 1999 and May 4, 1999, respectively, the Roanoke County Board
of Supervisors and the Vinton Town Council gave their approval to the Committee's recommended
budget.
The Honorable David A. Bowers, Mayor
and Members of City Council
May 17, 1999
Page Three
On behalf of the city's representatives to the Roanoke Valley Cable Television Committee,
and as City Council's representative, I am pleased to recommend that City Council approve the
recommended RVTV budget for FY1999-2000 in the amount of $226,085, with the city's share
totaling $126,608.
Sincerely,
W. Alvin Hudson
Roanoke City Council Member
WAH/ctf
Attachment
CC.'
James D. Ritchie, Acting City Manager
Diane S. Akers, Acting Assistant City Manager
James D. Grisso, Director of Finance
Melinda K. Mayo, Public Information Specialist
William X Parsons, Acting City Attorney
Gary Tegenkamp, Assistant City Attorney
Sherman M. Stovall, Acting Budget Administrator
Mary F. Parker, City Clerk
Sandra H. Eakin, Clerk, Roanoke Valley Cable Television Committee
Elaine Simpson, Station Manager, Roanoke Valley Television
Gary McCollum, General Manager and Vice President, Cox Communications
RVTV
Roanoke Valley Television
1999 - 2000
Budget
Proposal
RVTV 1998 Productions
Edited Videos
Title
A Community Response To Violence
Accent Excellence PSA
"Bob" Safe Driving PSA
Child Support Enforcement
Circle Suggestion Program
Circle Suggestion PSA
City Show PSA
Convocation Video
DARE Camp Music Video
Drug Dogs
Know Your Library
Making It Happen
Mounted Patrol - Promotional
Mounted Patrol Music Video
National Night Out
Parks & Rec. Master Plan (Slide)
Parks & Rec. Master Plan (Studio)
Police Recruitment Music Video
Poll Workers - Instructional
Pinkard Court Documentary
Project Impact Music Video
Roanoke County Today PSA
Spotlight On City Schools PSA
Spring Hollow Open House Video
RVTV PSA
Talking Books PSA
Client
Roanoke City Schools
Roanoke County Schools
Roanoke County
Roanoke County
Roanoke County
Roanoke County
Roanoke City
Roanoke City Schools
Roanoke City
Roanoke City Schools
Roanoke City
Roanoke City Schools
Roanoke City
Roanoke City
Roanoke City
Roanoke City
Roanoke City
Roanoke City
Roanoke County
Roanoke County
City/County
Roanoke County
Roanoke City Schools
Roanoke County
City/County
Roanoke City
Length
40:00
:30
:30
9:20
3:00
:60
:30
5:00
8:00
10:00
9:55
3:25
5:30
3:35
4:00
13:17
22:56
5:00
10:50
16:50
4:45
:30
:30
30:00
:30
:30
RVTV 1998 Productions
Edited Videos
Title
"The 1930's - Decade Project
Vinton Student Government Day
War Memorial music Video
Westside Elementary "Trip To China"
Workplace Diversity Intro
Youth Haven I, II, & Sanctuary
Client
Roanoke City Schools
Town of Vinton
Town of Vinton
Roanoke City Schools
Roanoke City
Roanoke City
Length
60:00
7:00
3:00
9:40
15:00
7:30
1998 Shows
Total Title Client
12 City Show Roanoke City
12 Roanoke County Today Roanoke County
11 Spotlight On City Schools Roanoke City Schools
3 Accent Excellence Roanoke County Schools
Time
28:50 each
26:50 each
25:00 each
25:00 each
Total Productions
70
Percentage
Roanoke City
43
61%
Roanoke County
25 2
36% 3%
Town of Vinton
1998 Meetings
Totals
25
24
1
1
1
1
Meeting
City Council Meetings
Board of Supervisors Meetings
Roanoke City Schools - School Board Interviews
Roanoke City Budget Meeting (Civic Center)
Roanoke County - McDonald Farm Public Meeting
Roanoke City - Police Accreditation Hearing
RVTV Productions 1997 & 1998
1997 1998 Increase
Video Productions 22 32
Shows 34 38
Average Hours of
Programming Per Month 104 196
+10 (+45%)
+4 (+12%)
+92 (+88%)
Average Hours of
Programming Per Year
1,248 2,352 +1,104 (+88%)
RVTV additionally covers many special events in the City and County including press
conferences, ground breakings, training sessions and ceremonies.
To: Roanoke Regional Cable Television Committee
From: Elaine Simpson, Cable Access Director
Date: March22, 1999
Re: RVTV 1999-2000 Proposed Budget
Attached is the line item printout comparing the current year budget with my proposed budget
for FY 1999-2000. My budget request is for $226,085.00 which is an increase of 14%.
I am requesting that the committee reclassify the position of Station Manager from County'
Grade 25 to Grade 26 with a 5% increase to my the current salary ($32,898). Grade 26 offers
a salary range of $34,329 - $50,817. This places the salary at $34,543. With the cost of living
adjustment (maximum 3.6%) the salary maximum would be $35,787. In the 1997/98 budget
year, the Station Manager position was approved for $37,480 with a maximum 4% cost of
living adjustment.
The following are items for consideration:
Currently, I am at the minimum of my salary range for grade 25 ($32,898). As
listed in the County's Classification & Pay Plan, other grade 25 positions include:
Planner, Financial Analyst, and Solid Waste Coordinator. I feel that Grade 26 better
reflects the duties and responsibilities of this position and offers fair compensation.
Increase of RVTV programming hours. During my tenure as Station Manager,
RVTV has increased its programming hours by 88%. In addition to daytime
programming, RVTV offers nightly programming seven days a week through the
implementation of the Adtec automated playback system.
Currently, I supervise three full-time employees and one part-time employee. The
Station Manager handles administrative, financial and personnel issues and works
closely with other Department Heads on various projects, however, the salary for
this position is well below that of other Department Heads.
I have completed the Organizational Management & Development Program
through Bluefield College and will receive my Bachelor of Science degree on
May 1, 1999.
o
Based on a salary survey of other government access stations, the salary
adjustment to the Station Manager position is appropriate.
* Salary Survey Results Listed On Following Page
Salary Survey
Roanoke Valley Television
Channel 3
Employees: 4
Subscribers: 58,000 households
Budget: $197,670
Salary: $32,898
Arlington County Government Access
Channel 31
Employees: 4
Subscribers: 60,000 households
Budget: $250,000
Salary: $55,00
James City County
Channel 38
Employees: 2
Subscribers: 15,307 households
Budget: 100,000
Salary: $35,000
Newport News City Channel
Channel 48
Employees: 6
Subscribers: 51,000 households
Budget: $230,000
Salary Range: $34,820 - $57,730
WCTV- Chesapeake
Employees: 7
Subscribers: 60,000
Budget: 500,000
Salary: $49,000
My second request is for an additional full-time Producer position (Grade 16, starting at
$21,075) and the elimination of the regular part-time position. Our workload has continued to
steadily increase over the last year. RVTV productions increased by 45% and monthly
programming hours by 88%.
The following are items for consideration:
Currently, RVTV's staff consists of four full-time and one part-time position. A
staff of five full-time employess will give the localitites greater flexibility in terms
of adding monthly programming. The demand for RVTV services is great. Our
programming and production hours support that the addition of a full-time
producer would continue to increase RVTV's productivity.
Commercial stations in this market experience high turn-over rates because they
offer mostly low-paying, specialized (camera operators), part-time positions. RVTV
producers are responsible for shooting, editing, directing and script writing. We
cannot afford high turn-over and its resultant down-time. We have been able to
attract skilled employees to our part-time positions because of the incentive of
potential full-time employment.
This level of full-time staffing should carry RVTV through the next two budget
cycles. Based on the staffing levels of other comparable government access
stations, the addition of the position is appropriate.
RVTV Proposed 1999-2000 Budget
1010
1020
2100
2200
2300
2310
2400
3013
3202
3209
3530
3610
5210
5230
5235
5305
5308
5410
5420
5501
5504
5520
5540
5801
6010
6013
6014
6080
6202
Regular
Part-Time
FICA - Employer Contribution
Retirement - VRS
Group Health Insurance
Group Dental Insurance
Life Insurance - VSRS
Professional Services - Other
Repairs (Office Equipment)
Repairs (Other Equipment)
Printed Forms
Advertising
Postage
Telephone
Car Phones
Motor Vehicle Insurance
General Liability Insurance
Lease/Rent of Equipment
Lease/Rent of Buildings
Travel (Mileage)
Travel (Convention & Conference)
Dinner Meetings & Luncheons
Training & Education
Dues & Association Membership
Office Supplies - General
Small Equipment & Supplies
Video Supplies
Gas, Oil & Grease
Subscriptions
Total
Budget
103,060.00
8,320.00
8,521.00
13,150.00
6,078.00
280.00
361.00
7,500.00
500.00
1,000.00
500.00
500.00
250.00
2,600.00
300.00
1,600.00
1,100.00
500.00
26,600.00
250.00
1,000.00
500.00
6,000.00
700.00
1,000.00
1,000.00
3,000.00
500.00
1,000.00
$197,670.00
Proposed
128,424.00
0
9,824.00
17,607.00
14,275.00
510.00
0
5,500.00
500.00
2,000.00
250.00
2,000.00
250.00
2,800.00
350.00
1,500.00
1,745.00
500.00
26,600.00
250.00
1,000.00
500.00
1,000.00
700.00
1,500.00
2,000.00
3,500.00
500.00
500.00
$226,085.00
Increase over last year: $28,415.00 or 14%
RVTV Financial Report
Current Account Balances as of April 9, 1999
213200 (Operating Budget) ....................... $60,345.00
213300 (Cox Cable Capital Grant) ................. $196,133.00
213400 (Salem Cable Capital Grant) ................. $36,377.00
231500 (RVTV Year-End Rollover Account) .......... $104,293.00
COMBINED TOTAL .......................... $397,148.00
Account 213500 (RVTV Year-End Rollover) represents the unused funds from the Operating
Budget since 1991. RVTV does not lose these funds at the end of the fiscal year, rather they
are rolled over into this savings account which will be used for capital purchases after the
Capital Grant from Cox is depleted.
Cox Communications 1998 Franchise Fees
Cox Communications paid a 5% franchise fee to the local governments in 1998 which
amounted to $1,417,727.00. The local governments have traditionally agreed to allocate up to
20% of the franchise fees collected to the RVTV Operating Budget. For the coming year,
that amount would be $283,545.40. RVTV is requesting a budget of $226,085.00. which is
$57,460.40 less than that amount.
Cox calculates the percentage of subscribers (March '99) in each locality as follows:
Locality Subscribers Percentage
City 32,046 56%
County 22,637 39%
Vinton 2,798 5%
Based on those figures, each locality's contribution to an Operating Budget of $226,085
would be as follows:
City $126,608
County $88,173
Vinton $11,304
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 8, 1998
File ~60-448
SANDRA H. EAKIN
Deputy City Clerk
John H. Parrott, Chair
Roanoke Valley Regional Cable
Television Committee
714 Wildwood Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Parrott:
I am attaching copy of Ordinance No. 33813-050498 approving the recommendation of the
Roanoke Valley Regional Cable Television Committee to approve the annual operating
budget for Fiscal Year 1998-99 for the operation of the regional government and
educational access station-R~ Valley Television (RVTV, Channel 3), and for the City
to provide partial funding in the amount of $116,230.00. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, May 4, 1998.
Sincerely, 1~~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
Gretchen Shine, Gene~ ~ and V'ce President, Cox Communications, 5400
Fallowater Lane, $. W., Roanoke, Virginia 24018
Mary H. Allen, Clerk, Roanoke County Board of Supervisors, P. O. Box 29800,
Roanoke, Virginia 24018-0798
Carolyn S. Ross, Clerk, Town of Vinton, P. O. Box 338, Vinton, Virginia 24179
John H. Pan'off
May8, 1998
Page 2
Elaine B. Simpson, Station Manager, RVTV, 541 Luck Avenue, S. W., Suite
145, Roanoke, Virginia 24016
Angelita Y. Plemmer, Public Information Officer
Diane S. Akers, Budget Administrator, Office of Management and Budget
Sandra H. Eakin, Deputy City Clerk
~.~Y4.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 1998.
No. 33813-050498.
A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable
Television Committee to approve the annual operating budget for Fiscal Year 1998-99 for the
operation of the regional governmem and educational access station-Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has
reviewed and approved the annual budget for the Fiscal Year 1998-99 for the operation of RVTV
and has requested that the City of Roanoke approve that budget; and
WHEREAS, the Committee is comprised of representatives from the City of Roanoke,
Roanoke County, and the Town of Vinton and these jurisdictions have agreed to provide funding for
the purposes for which the Committee was created, including the support of the operation of a
regional government and educational access station, RVTV; and
WHEREAS, said jurisdictions have agreed to provide funding as provided' for in the
agreement creating the Committee and the Committee has recommended that the City of Roanoke
provide partial funding to RVTV in the amount of$116,230.00, which is within the limits provided
for in the agreement; and
WHEREAS this Council desires to approve the recommendation of the Committee and
provide partial funding as requested by the Committee;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual budget for Fiscal Year 1998-99 for the operation of the regional
government and regional educational access station, RVTV, as set forth in a report to this Council
dated May 4, 1998, is hereby approved.
2. The amount of $116,230.00 will be provided by the City of Roanoke as its prorata
share for the annual operational budget for RVTV for the Fiscal Year 1998-99 as requested in the
report to this Council dated May 4, 1998.
ATTEST:
City Clerk.
'98
rl:~-I P1:33
May 4, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Budget for Government and Educational Access Cable Television Studio
Dear Mayor and Members of City Council:
The city of Roanoke, Roanoke County and the town of Vinton jointly operate Roanoke
Valley Television (RVTV). The initial equipment and facilities for the television studio were funded
through a capital grant from Cox Communications in the amount of $480,000. The studio is located
at the Jefferson Center, and currently employs four full-time staff members. The staff produces
videos and shows for the local governments and school systems that are cablecast along with
government meetings on Cox Communications Channel 3.
On June 8, 1992, City Council approved the Roanoke Regional Cable Television Committee
Agreement. In addition to determining the primary purposes of the Committee, the agreement states
that the operating budget for RVTV must be approved by the governing bodies of the City, County
and Town. Funding for the operating budget is provided by the three governments, based on the
proportion of Cox customers located in each jurisdiction. City Council has formally agreed to
provide up to 20 percent of the franchise fee paid by Cox Communications to fund the operations
of the facility.
During 1997, RVTV has produced the following for the city: nine departmental videos, 11
City Shows, 25 live Council meetings, and has also provided upkeep of the Message Board.
Additionally, RVTV has covered several major events in the city, including press conferences,
training sessions and ceremonies. Overall, programming increased 55% in the last year, as the staff
continues to work toward the goal of increasing the use of Channel 3. This is particularly impressive,
considering that RVTV's staff was reduced to two people for several months during the year, due
to illness and turnover.
The Cable Television Committee recently approved the purchase of an automated playback
system, which will greatly increase the number of hours per day that programming can be played on
Channel 3, without increasing staff time to do so. This piece of equipment should become
operational later in the spring.
The Honorable David A. Bowers, Mayor
and Members of City Council
May 4, 1998
Page Two
The Roanoke Valley Cable Television Committee approved the attached RVTV operational budget
for Fiscal Year 1998-99 at its meeting on March 4. The recommended budget of $197,670 is a three
percent increase over the current year's budget of $190,995. The budget includes the following
highlights:
Reinstatement of the Assistant Station Manager position. When the Assistant Station
Manager position became vacant due to an internal promotion, it was reclassified to a television
producer position. Since that time, with the current compliment of four full-time staff members and
the increasing demands for programming, the Cable Television Committee approved the
reclassification of the position back to its original grade. The starting salary is $25,115.
Addition of a part-time production assistant at a cost of $8,320. Adding an additional part-
time employee will allow coverage in the station during cablecasts of live Council meetings, and
provide for additional assistance in the video production area. The part-time position also can assist
with the data entry that will be needed for the new automated playback system.
RVTV staff is carried on the County's payroll and benefit system and will receive the same
increase as County employees. The proposed budget included 3% for raises for the staff, but actual
raises will be at the County rate.
The total budget increase is 3%, due to savings in salaries from turnover. Employees entering
a new position earn less than those who left the position, holding the increase for this year to a small
amount.
Cox Communications paid a five percent franchise fee to the three local governments in
1997, totaling $1,288,556. The city's share of the franchise fee was approximately $757,671. The
20 percent of the franchise fee allocated for the operation of RVTV is approximately $151,534.
Accordingly, the current budget is about $35,000 below the available funding.
The Honorable David A. Bowers, Mayor
and Members of City Council
May 4, 1998
Page Three
The proposed RVTV budget is $197,670. The total cost is broken down by locality as
follows:
Locali~
% of Cable Customers/Budget
Cost
Roanoke 58.8%
$116,230
Roanoke County 33.8% $66,812
Vinton 7.4%
$14,628
On behalf of the city's representatives to the Cable Television Committee, and as City
Council's representative, I am pleased to recommend that City Council approve the proposed RVTV
budget in the amount of $197,670, with the city's share totaling $116,230. Funding has been
included in the City Manager's Recommended Bud
' ,~.rel~
[ Jj~hn H. Parrott, Chairman
"-"'Roanoke
Valley Cable Television Committee
JHP/ayp
Attachment
W. Robert Herbert, City Manager
Angelita Y. Plemmer, Public Information Officer
Wilburn C. Dibling, City Attomey
Gary Tegenkamp, Assistant City Attorney
Diane S. Akers, Budget Administrator
Mary Parker, City Clerk
Sandy Eakin, Deputy City Clerk
Gretchen Shine, General Manager and Vice President, Cox Communications
1010
1020
2100
2200
2300
2310
2400
3013
3202
3209
3503
3610
5210
5230
5235
5305
5308
5410
5420
5501
5504
5520
5540
5801
6010
6013
6014
6080
6202
RVTV Proposed 1998-99 Budget
Budget
Regular
Part-Time
FICA - Employer Contribution
Retirement - VRS
Group Health Insurance
Group Dental Insurance
Life Insurance - VSRS
Professional Services - Other
Repairs (Office Equipment)
Repairs (Other Equipment)
Printed Forms
Advertising
Postage
Telephone
Car Phones
Motor Vehicle Insurance
General Liability Insurance
Lease/Rent of Equipment
Lease/Rent of Buildings
Travel (Milage)
Travel (Convention & Conf)
Dinner Meetings & Luncheons
Training & Education
Dues & Association Membership
Office Supplies - General
Small Equipment & Supplies
Video Supplies
Gas, Oil & Grease
Subscriptions
106,719.00
0
8,162.00
12,603.00
7,864.00
724.00
373.00
7,500.00
500.00
1,000.00
500.00
0
250.00
2,000.00
300.00
1,600.00
1,100.00
500.00
26,600.00
250.00
1,000.00
500.00
3,750.00
700.00
1,000.00
0
2,500.00
500.00
2,500.00
Total
190,995.00
Proposed
103,060.00
8320.00
8,521.00
13,150.00
6,078.00
280.00
361.00
7,500.00
500.00
1,000.00
500.00
500.00
250.00
2,600.00
300.00
1,600.00
1,100.00
500.00
26,600.00
250.00
1,000.00
500.00
6,000.00
700.00
1,000.00
1,000.00
3,000.00
500.00
1,000.00
197,670.00
Increase over last year: $6,675 or 3%
RECE,',~: r,
VITV r, ~-,~..- : ~-
'98 I'1,~¥ -1 P 1:33
May 4, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Budget for Government and Educational Access Cable Television Studio
Dear Mayor and Members of City Council:
The city of Roanoke, Roanoke County and the town of Vinton jointly operate Roanoke
Valley Television (RVTV). The initial equipment and facilities for the television studio were funded
through a capital grant from Cox Communications in the amount of $480,000. The studio is located
at the Jefferson Center, and currently employs four full-time staff members. The staff produces
videos and shows for the local governments and school systems that are eablecast along with
government meetings on Cox Communications Channel 3.
On June 8, 1992, City Council approved the Roanoke Regional Cable Television Committee
Agreement. In addition to determining the primary purposes of the Committee, the agreement states
that the operating budget for RVTV must be approved by the governing bodies of the City, County
and Town. Funding for the operating budget is provided by the three governments, based on the
proportion of Cox customers located in each jurisdiction. City Council has formally agreed to
provide up to 20 percent of the franchise fee paid by Cox Communications to fund the operations
of the facility.
During 1997, RVTV has produced the following for the city: nine departmental videos, 11
City Shows, 25 live Council meetings, and has also provided upkeep of the Message Board.
Additionally, RVTV has covered several major events in the city, including press conferences,
training sessions and ceremonies. Overall, programming increased 55% in the last year, as the staff
continues to work toward the goal of increasing the use of Channel 3. This is particularly impressive,
considering that RVTV's staff was reduced to two people for several months during the year, due
to illness and remover.
The Cable Television Committee recently approved the purchase of an automated playback
system, which will greatly increase the number of hours per day that programming can be played on
Channel 3, without increasing staff time to do so. This piece of equipment should become
operational later in the spring.
The Honorable David A. Bowers, Mayor
and Members of City Council
May 4, 1998
Page Two
The Roanoke Valley Cable Television Committee approved the attached RVTV operational budget
for Fiscal Year 1998-99 at its meeting on March 4. The recommended budget of $197,670 is a three
percent increase over the current year's budget of $190,995. The budget includes the following
highlights:
Reinstatement of the Assistant Station Manager position. When the Assistant Station
Manager position became vacant due to an internal promotion, it was reclassified to a television
producer position. Since that time, with the current compliment of four full-time staff members and
the increasing demands for programming, the Cable Television Committee approved the
reclassification of the position back to its original grade. The starting salary is $25,115.
Addition of a part-time production assistant at a cost of $8,320. Adding an additional part-
time employee will allow coverage in the station during cablecasts of live Council meetings, and
provide for additional assistance in the video production area. The part-time position also can assist
with the data entry that will be needed for the new automated playback system.
RVTV staffis carried on the County's payroll and benefit system and will receive the same
increase as County employees. The proposed budget included 3% for raises for the staff, but actual
raises will be at the County rate.
The total budget increase is 3%, due to savings in salaries from turnover. Employees entering
a new position earn less than those who lef~ the position, holding the increase for this year to a small
amount.
Cox Communications paid a five percent franchise fee to the three local governments in
1997, totaling $1,288,556. The city's share of the franchise fee was approximately $757,671. The
20 percent of the franchise fee allocated for the operation of RVTV is approximately $151,534.
Accordingly, the current budget is about $35,000 below the available funding.
The Honorable David A. Bowers, Mayor
and Members of City Council
May 4, 1998
Page Three
The proposed RVTV budget is $197,670. The total cost is broken down by locality as
follows:
Locality % of Cable Customers/Budget C o s t
Roanoke 58.8% $116,230
Roanoke County 33.8% $66,812
Vinton 7.4% $14,628
On behalf of the city's representatives to the Cable Television Committee, and as City
Council's representative, I am pleased to recommend that City Council approve the proposed RVTV
budget in the amount of $197,670, with the city's share totaling $116,230. Funding has been
included in the City Manager's Recommended Budget,N
rel
( J~jThn q. P..arr, ott, Chairman
"-"'Roanoke Valley Cable Television Committee
JHP/ayp
Attachment
CC.'
W. Robert Herbert, City Manager
Angelita Y. Plemmer, Public Information Officer
Wilbum C. Dibling, City Attorney
Gary Tegenkamp, Assistant City Attorney
Diane S. Alters, Budget Administrator
Mary Parker, City Clerk
Sandy Eakin, Deputy City Clerk
Gretchen Shine, General Manager and Vice President, Cox Communications
1010
1020
2100
2200
2300
2310
2400
3013
3202
3209
3503
3610
5210
5230
5235
5305
5308
5410
5420
5501
5504
5520
5540
5801
6010
6013
6014
6080
6202
RVTV Proposed 1998-99 Budget
Budget
Regular
Part-Time
FICA - Employer Contribution
Retirement - VIIS
Group Health Insurance
Group Dental Insurance
Life Insurance - VSRS
Professional Services - Other
Repairs (Office Equipment)
Repairs (Other Equipment)
Printed Forms
Advertising
Postage
Telephone
Car Phones
Motor Vehicle Insurance
General Liability Insurance
Lease/Rent of Equipment
Lease/Rent of Buildings
Travel (Milage)
Travel (Convention & Conf)
Dinner Meetings & Luncheons
Training & Education
Dues & Association Membership
Office Supplies - General
Small Equipment & Supplies
Video Supplies
Gas, Oil & Grease
Subscriptions
106,719.00
0
8,162.00
12,603.00
7,864.00
724.00
373.00
7,500.OO
500.00
1,000.00
500.00
0
250.00
2,000.00
300.00
1,600.00
1,100.00
500.00
26,600.00
250.00
1,000.00
500.00
3,750.00
700.00
1,000.00
0
2,500.00
500.00
2,500.00
Total
190,995.00
Proposed
103,060.00
8320.00
8,521.00
13,150.00
6,078.00
28O.00
361.00
7,500.00
500.00
1,000.00
500.00
500.00
250.00
2,600.00
300.00
1,600.00
1,100.00
500.00
26,600.00
250.00
1,000.00
500.00
6,000.00
700.0O
1,000.00
1,000.00
3,000.00
500.00
1,000.00
197,670.00
Increase over last year: $6,675 or 3%
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of May, 1995.
No. 33813-050498.
A RESOLUTION approving the recommendation of the Roanoke Valley Regional Cable
Television Committee to approve the annual operating budget for Fiscal Year 1998-99 for the
operation of the regional government and educational access station-Roanoke Valley Television
(RVTV, Channel 3), and for the City to provide partial funding.
WHEREAS, the Roanoke Valley Regional Cable Television Committee (Committee) has
reviewed and approved the annual budget for the Fiscal Year 1998-99 for the operation of RVTV
and has requested that the City of Roanoke approve that budget; and
WHEREAS, the Committee is comprised of representatives from the City of Roanoke,
Roanoke County, and the Town of V'mton and these jurisdictions have agreed to provide funding for
the purposes for which the Committee was created, including the support of the operation of a
regional government and educational access station, RVTV; and
WI-IFREAS, said jurisdictions have agreed to provide funding as provided for in the
agreement creating the Committee and the Committee has recommended that the City of Roanoke
provide partial funding to RVTV in the amount of$116,230.00, which is within the limits provided
for in the agreem~t; and
WHEREAS this Council desires to approve the recommendation of the Committee and
provide partial funding as requested by the Committee;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The annual budget for Fiscal Year 1998-99 for the operation of the regional
government and regional educational access station, RVTV, as set forth in a report to this Council
dated May 4, 1998, is hereby approved.
2. The amount of$116,230.00 will be provided by the City of Roanoke as its prorata
share for the annual operational budget for RVTV for the Fiscal Year 1998-99 as requested in the
report to this Council dated May 4, 1998.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
May 18, 1999
File #361
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, May
17, 1999, Council Member Swain referred to correspondence from William F. Clark,
Director of Public Works, under date of May 13, 1999, advising that 13 units have been
removed from the City's vehicular fleet and sold at the City Surplus Property Auction. He
inquired as to the amount of funds to be saved as a result of reducing the City's fleet of
vehicles (replacement costs, maintenance costs, operating costs, etc.).
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet Management
C:xJ~AYIT.WPD
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
May 18,1999
Sandra H. Eakin
Deputy City Clerk
File #144
James D. Ritchie, Sr.
Acting City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, May
17, 1999, Council Member Hudson expressed concern with regard to overgrown grass and
litter on City property on major thoroughfares, and referred specifically to the vicinity of 10th
Street from Fairfax Avenue to Williamson Road, N. W.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: William F. Clark, Director, Public Works
C:'6MAY 17.WPD
May 11, 1999
Mayor,
I spoke with Susan Sink today and she advised me that all the
students on both Forensics Teams will be invited to attend Council
on May 17. This will make a total of 36 students if they all can
come (20 from William Fleming and 16 from Patrick Henry).
Susan Sink and Larry VanDeventer, Coaches of the William Fleming
High School Forensics Team, will make a 3 - 4 minute joint
presentation.
Scott Crawford, Coach of the Patrick Henry Forensics Team, will
make a 3 - 4 minute presentation.
I understand that Alyce Szathmary, Principal of William Fleming
High School, and Doris Ennis, Principal of Patrick Henry High
School, will also be present.
Judy
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM ,t52
ROANOKE, VIRGINIA 2401 l-1594
TELEPHONE (540) 853-2444
FAX: 1540) 853-1145
March 17, 1999
Scott Crawford, Coach
Patrick Henry Forensics and Debate Team
2101 Grandin Road, S. W.
Roanoke, Virginia 24015
Larry VanDeventer and Susan Sink, Coaches
William Fleming Forensics Team
3649 Ferncliff Avenue, N. W.
Roanoke, Virginia 24017
Dear Scott, Susan and Larry:
I had a nice opportunity to visit with Susan from William Fleming
and Scott from Patrick Henry at my law office on Friday, March 12,
1999. I was informed that there are about fifteen students on the
forensics team at PH and eleven in debate, for a total of twenty-
six, and that there are sixteen students on the team from Fleming
for a total of 42 students. As you know, I have been wanting to do
something for sometime to honor our high school students who
compete in forensics and debate at our two City high schools.
Accordingly, I would like to prop~at the Teams be invited to
visit with me on ~y, A~lg,J 1999, with the following
schedule:
$:00 P.M. Meet downstairs in Emergency Operations
breakout room at City ~all for a Reception sponsored by
the City Council;
6:30 P.M. Visits by the school teams to the Mayor's
Office;
C~uncil (broadcast on RVTV-3) with a gift or
certificate being presented to each student, and special
recognition to your best students; if possible, one
student from each school would make a brief 3-4 minute
presentation/perfo~ance to the Council.
I am providing a copy of this letter to Mary Parker, our City
Clerk, as well as to the School Board Chairman, Ms. gllison, and to
the Superintendent, Dr. Harris, for their comments and any
suggestions which they might have regarding this proposal. Nothing
has yet been decided, but if we are going to strive for a
recognition ceremony on April 19, then we do need to make some
decisions very quickly. Please let me know if any recipients of
this correspondence have comments ASAP.
Forensics Teams
March 17, 1999
Page 2
Thank you for joining with me in recognizing the students who
compete in forensics and debate at Fleming and P~.
DAB: jsj
Sincerely,
Mayor
pc:
Marsha W. Ellison, Chairperson, Roanoke City School Board, 2030
Knollwood Road, S. W., Roanoke,, Virginia 24018
Dr. E. Wayne ~arris, Superintendent, Roanoke City Schools, 40
Douglass Avenue, N. W., Roanoke, Virginia 24012
Mary F. Parker, City Clerk
MILL MOUNTAIN ADVISORY COMMITTEE
'99
May17,1999
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to request time on City Council's agenda on Monday, May 17, 1999, at 7:00 p.m., to have
the Mayor and Members of City Council recognize 13 individuals who participated in the
development of the Star Trail on Mill Mountain.
Sincerely,
Mill Mountain Advisory Committee
CK:sm
pc'.
John W. Coates, Manager, Parks and Recreation
Michael A. Loveman, Superintendent, Parks and Grounds
Wayne Wilcox, Parks and Recreation Planner
Members of the Mill Mountain Advisory Committee
C:WlyFiles\WPDOCS\99MilI.Mtn\Star Trail recognition.wpd
MILL MOUNTAIN STAR TRAIL
RIBBON CUTTING
SUNDAY, APRIL 18, 1999
2:00 P.M.
MILL MOUNTAIN STAR
ROANOKE CITY COUNCILMAN JAMES ' TROUT
The agenda will be as follows: Barry Thomas, vice-chairman of the Mill Mountain
Advisory Committee, will speak first. Then he will introduce two very active members of
the committee, Betty Field and Dick Clark, each of whom will briefly provide some
details on how the trail was constructed. You will then follow, giving your remarks, and
then presenting the certificates to those in attendance. --jam
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
May 18, 1999
File #200
City Planning Commission
Roanoke, Virginia
Dear Ms. Duerk and Gentlemen:
I am enclosing copy of Resolution No. 34303-051799 endorsing the Greater Raleigh Court
Neighborhood Plan, and amending the City's Official Comprehensive Development Plan
for Roanoke to include such plan. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, May 17,
1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Brenda McDaniel, President, Greater Raleigh Court Civic League, P. O. Box 3092,
Roanoke, Virginia 24015
James D. Ritchie, Sr., Acting City Manager
William F. Clark, Director, Public Works
Evelyn S. Lander, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 17th day of May, 1999.
No. 34303-051799.
A RESOLUTION endorsing the Greater Raleigh Court Neighborhood Plan, and amending
the City's Official Comprehensive Development Plan for Roanoke, an element of Roanoke Vision
to include such Plan.
WHEREAS, the Greater Raleigh Court Neighborhood Plan was presented to the Planning
Commission;
WHEREAS, the Planning Commission held public hearings on April 21, and May 5, 1999,
and recommended adoption of such Plan; and
WHEREAS, in accordance with the provisions of § 15.2-2204, Code of Virginia (1950), as
amended, a public hearing was held before this Council on Monday, May 17, 1999, on the proposed
amendment, at which hearing all citizens so desiring were given an oppommity to be heard and to
present their views on such amendment.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. That this Council hereby endorses the Greater Raleigh Court Neighborhood Plan
dated May 5, 1999, and amends the City's Official Comprehensive Development Plan for Roanoke,
an element of Roanoke Vision, to include the Greater Raleigh Court .Neighborhood Plan.
2. That the City Clerk is directed to forthwith transmit attested copies of this resolution
to the City Planning Commission.
ATTEST:
H:kR. ESkR-GRCNP
City Clerk.
Roanoke City Council
Room 456
215 Church Ave.
Roanoke VA 24011
Honorable Mayor and Esteemed Council Members:
If it were at all possible to be in attendance at your meeting on Monday evening May 17,
I would certainly be there to present this information in person. I consider the adoption of
the Neighborhood Plan for Greater Raleigh Court into the City's comprehensive Plan to
be one of the MOST important issues to come before the Council in many years. It is with
deep regret that I cannot be there, but hope you will read this letter into the record in
favor of the adoption of this Plan,
There are many reasons, as I see it, for the Council to approve adoption of this plan.
One important consideration is the reduction in revenues staring us in the face due to the
migration of upper and middle income residents out of the City. It can be argued that
more multi-family housing will lead to more residents and therefore more income through
taxes and other per capita funded programs, but this is a false argument.
As overcrowding becomes prevalent and properties deteriorate due to absentee
ownership, neighborhoods become less attractive and single family homes must be sold at
lower prices. A downward spiral begins and there is little that can reverse the trends. The
neighborhood organizations are left to try to improve this situation, but without needed
guidelines and legislation they are fighting a losing battle.
The proposal in front of you is not presented on a whim. It is a well organized, much
debated plan hammered out by the leaders of the Greater Raleigh Court neighborhood and
other advocates who live with the problems and hear the comments and suggestions, the
complaints and cries for help every single day.
As President of the Williamson Road Action Forum I experience the same fi'ustrations
when trying to address the concerns of this neighborhood. This Plan, when extrapolated
through a city-wide Comprehensive Plan will help all neighborhoods deal with the
problems run into. I see it as no less than ground-breaking. Every neighborhood awaits
the results of your vote on this Plan so we can model our own Plans after it.
I am sure you will hear from a vocal minority who will oppose the adoption of this Plan
and I know their arguments will be compelling. My advice is to consider the majority, as
odd as this request might be in these '~olitically correct" times. The majority of citizens
endorse this Plan, the majority of neighborhood organizations endorse this Plan and it is
my hope that a majority of City Council will vote in favor of adopting the Neighborhood
Plan for Greater Raleigh Court into the Roanoke City Comprehensive Plan.
President, WRAF
~£6
Boio
666~-P~-~W
14, ]99g
This letWr is in rcfcrer, ec to The Ctrealzr Raleigh Court Neighborhood Plat. sVe have been
homeowners in Ralc4gh Court since 1990 and fully support the proposed par. Our neighborhood
is such a great place to raisc a ~ and we appreciate its quaintness and ,tr)ng sense of
community. We would apprechtte~ your ar~rlll~tlVe vote ii1 support of the l,rc posed plan.
1557 Brandon Ave, 5 W
T00~ ~d 0I:00 Itld 66/~T/~0
Roanoke City Council
Room 456
215 Church Ave.
Roanoke VA 24011
Honorable Mayor and Esteemed Council Members:
If it were at all possible to be in attendance at your meeting on Monday evening May 17,
I would certainly be there to present this information in person. I consider the adoption of
the Neighborhood Plan for Greater Raleigh Court into the City's comprehensive Plan to
be one of the MOST important issues to come before the Council in many years. It is with
deep regret that I cannot be there, but hope you will read this letter into the record in
favor of the adoption of this Plan.
There are many reasons, as I see it, for the Council to approve adoption of this plan.
One important consideration is the reduction in revenues staring us in the face due to the
migration of upper and middle income residents out of the City. It can be argued that
more multi-family housing will lead to more residents and therefore more income through
taxes and other per capita funded programs, but this is a false argument.
As overcrowding becomes prevalent and properties deteriorate due to absentee
ownership, neighborhoods become less attractive and single family homes must be sold at
lower prices. A downward spiral begins and there is little that can reverse the trends. The
neighborhood organizations are left to try to improve this situation, but without needed
guidelines and legislation they are fighting a losing battle.
The proposal in front of you is not presented on a whim. It is a well organized, much
debated plan hammered out by the leaders of the Greater Raleigh Court neighborhood and
other advocates who live with the problems and hear the comments and suggestions, the
complaints and cries for help every single day.
As President of the Williamson Road Action Forum I experience the same frustrations
when trying to address the concerns of this neighborhood. This Plan, when extrapolated
through a city-wide Comprehensive Plan will help all neighborhoods deal with the
problems run into. I see it as no less than ground-breaking. Every neighborhood awaits
the results of your vote on this Plan so we can model our own Plans after it.
I am sure you will hear from a vocal minority who will oppose the adoption of this Plan
and I know their arguments will be compelling. My advice is to consider the majority, as
odd as this request might be in these "politically correct" times. The majority of citizens
endorse this Plan, the majority of neighborhood organizations endorse this Plan and it is
my hope that a majority of City Council will vote in favor of adopting the Neighborhood
Plan for Greater Raleigh Court into the Roanoke City Comprehensive Plan.
President, WRAF
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
-, (540) 853-2344 (Fax) 853-1230
May17,1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Greater Raleigh Court Neighborhood Plan
I am pleased to formally submit to you the neighborhood plan for Greater Raleigh Court
for consideration and adoption as an element of Roanoke Vision, Comprehensive
Development Plan for Roanoke, Virginia 1985-2005.
We feel that the plan accurately reflects the community issues and goals in the
neighborhood and establishes effective ways to address those goals and issues through the action
strategies set forth. The plan was developed in a series of five workshops with heavy emphasis
on neighborhood involvement and input. At the first workshop, residents identified issues of
importance to the neighborhood and described what should be achieved; at the second workshop,
participants reviewed and revised draft goals and action strategies; at the third workshop they
voted and ranked the action strategies; at the fourth workshop the draf£ neighborhood plan was
reviewed. 'A fifth workshop was held with business operators in the Grandin Village shopping
district. Throughout this process newsletter articles, press releases, public announcements and
direct mailings were produced to gain as much citizen involvement as possible.
The Planning Commission held a special evening public hearing on the draft plan on
April 21, 1999. Commission members thoroughly discussed the plan and Offered amendments to
strengthen the plan. The following neighborhood residents appeared before the Commission in
support of the plan: Ms. Brenda McDaniel (2037 Carter Road), President of the Greater Raleigh
Court Civic League; Mr. Robert Turcotte (1890 Arlington Road, SW), Mr. Mike Urbanski (2108
Mount Vernon Road); and Mr. Blair Smith (1850 Oxford Avenue) appeared before the
Commission and made comments in support of the neighborhood planning process that had been
undertaken in Raleigh Court as well as their endorsement of the neighborhood plan itself. The
Commission continued the hearing on the plan until its meeting of May 5, 1999, in order to allow
staff time to strengthen certain sections of the plan. On May 5, 1999, the Commission
unanimously recommended adoption of the Greater Raleigh Court Neighborhood Plan as an
element of the City's comprehensive plan. A copy of the Commission's resolution is attached to
this report, as is a copy of the plan.
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
Members of Council
Page 2
Planning staff has initiated a series of three meetings which are focused on finding the
most effective and workable solution possible to the multi-family housing issue which can be
supported by those who would be affected. Those most involved in the meetings live, own
property and/or do business in the multifamily residential districts of the neighborhood. Through
the meeting process, participants with different points of view will share their perspectives, find
out where they agree and disagree, and together create ways to resolve the multifamily housing
issue. Building on earlier neighborhood workshops, the series of meetings is being moderated by
Kathy Stockburger, consultant and former executive director of the Roanoke Conflict Resolution
Center.
The Commission thanks City Council for their continuing support of the neighborhood
planning program in the City of Roanoke. The program has been successful in planning for the
future of our neighborhoods in a citywide context and in developing pro-active strategies for
implementing neighborhood goals.
Respectfully submitted,
Barbara N. Duerk, Chairman
Roanoke City Planning Commission
attachments
cc: Steven J. Talevi, Assistant City Attorney
William F. Clark, Director of Public Works
Brenda McDaniel, President, Greater Raleigh Court Civic League
IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE,
VIRGINIA
THIS 5TM day of May, 1999
A RESOLUTION recommending the adoption of the Greater Raleigh
Court Neighborhood Plan as an element of the City's Comprehensive plan.
BE IT RESOLVED by the Planning Commission of the City of
Roanoke that it recommends to City Council that the Greater Raleigh Court
Neighborhood Plan be adopted as an element of the City's Comprehensive
Plan, and by signature of its chairman below hereby certifies the attached
copy of such plan to City Council.
ATTEST:
Chairman
I~evised May ~i, ! 999
(ireater I~aleigh Court
Neighborhood Plan
Greater P. aleigh Court Neighborhood Plan
Table of Contents
Executive Summary
About This Neighborhood Plan and Roanoke Vision ................... I
Greater Raleigh Court Today: "A Town Within the City" ................... 4
Through the Years: A Brief History of Raleigh Court ...................... 9
Neighborhood Values
Discussion of Neighborhood Issues
............................... 13
Housing
Traffic, Transportation, and Parking
Public Safety
Commercial Development
Parks and Recreation
Environmental Quality
Neighborhood Organization
Goals and Action Strategies ...................................... 29
Preferred Time Frame for Action Strategies ......................... 37
Appendix
B.
C.
D.
Existing Land Use Map
Existing Zoning Map
Neighborhood Facilities Map
Action Strategy Map
Other Possible Action Strategies
Index of Figures
Figure
Figure
Figure
Figure
Figure
Figure
1. Map of Greater Raleigh Court
2. Greater Raleigh Court and Roanoke City Comparison of Population, 1990 ........ 6
3. Greater Raleigh Court and Roanoke City Comparison of Housing, 1990 .......... 7
4. Greater Raleigh Court Population and Housing Changes 1980-90 .............. 15
5. Roanoke City Population and Housing Changes 1980-90 ..................... 15
6. Greater Raleigh Court Neighborhood Projected Traffic Counts 1990-2015 ....... 17
Executive Summary
The Greater Raleigh Court neighborhood is in the southwestern quadrant of Roanoke City. With
nearly 11,000 people, Greater Raleigh Court comprises about 11% of the city's population. The
neighborhood has a mixture of single-family and multifamily housing. A vibrant neighborhood-
oriented commercial area - Grandin Village - is an important part of the community.
This neighborhood plan is a continuation of Roanoke Vision, a 20-year comprehensive
development plan developed in 1985. Residents and businesses were involved through a series of
five workshops held in early 1999 to develop the neighborhood plan for Greater Raleigh Court.
Through the planning process, residents and city staff developed neighborhood values, goals, and
action strategies.
The goals and action strategies address seven issues:
Housing
Traffic, Transportation and Parking
Public Safety
Commercial Development
Environmental Quality
Parks and Recreation
Neighborhood Organization.
Multifamily housing, enhancement of the neighborhood commercial area, and through-traffic were
identified as priority issues.
Twenty-seven action strategies were developed to address the issues. The preferred time flame
shows that implementation on many action strategies should begin within the next two years. In
fact, several may be well under way when this plan is adopted. Many strategies call for ongoing
action and monitoring. Depending on circumstances, the preferred time frame may need to be
adjusted.
About this neighborhood plan and Roanoke Vision
Background
Roanoke Vision, the City's comprehensive plan, advocated the preservation and enhancement of
the city's existing neighborhoods and recommended that city ordinances and efforts support
neighborhood revitalization and preservation. The plan noted that the 1966 zoning code and the
suburban/urban renewal planning it promoted resulted in city zoning patterns that allowed
mixtures of incompatible uses (i.e. residential and industrial development), .and inappropriate
residential density patfems (i.e. numerous multi-family districts and high number of dwelling
units/lot area). These patterns had negatively affected the vitality of city neighborhoods,
especially those of the inner city, because much of the expected redevelopment and urban flight
did not occur and there were no planning provisions for the land use transition. Some of Roanoke
Vision's recommendations were addressed as part of the comprehensive update to the zoning
ordinance in 1987 when development standards were revised. However, the plan recommended
that further study of zoning and land use be undertaken as part of a more detailed neighborhood
planning program.
Roanoke Vision described the city as a "city of neighborhoods. To make our city a desirable
place to live, the city must position its neighborhoods to compete with suburbs. Urban sprawl,
declining population, and changing demographics continue to be important city planning issues for
the future. New housing construction is booming in surrounding counties and the suburbs
continue to be attractive to middle and upper-income families.
The City of Roanoke must work to retain citizens and improve the livability and desirability of its
neighborhoods. This can be done by focusing efforts on enhancing neighborhoods to ensure that
they are sustained and residents experience a high quality of life. This neighborhood plan is a
positive step toward that end. It provides thoughtful approaches to strategies that can be carried
out by citizens, the city, neighborhood organizations, and supporting interests.
The Greater Raleigh Court Neighborhood Plan establishes a shared vision and desired future for
the neighborhood over the next 10 to 15 years. Residents, government officials, and staff
worked in collaboration to develop this plan as a framework for the future. It identifies what
residents and the village business community like about the neighborhood - qualities they want to
retain and enhance - as well as characteristics they would like to change and improve. It also
identifies strategies to be undertaken by both the public and private sectors to achieve the desired
future.
Neighborhood plans and Roanoke's comprehensive plan
Neighborhoods don't stand alone; they are part of the larger city. In the same way, neighborhood
plans don't stand alone; they relate to and are adopted as part of the city's comprehensive long-
range plan, Roanoke Vision. The comprehensive plan establishes Roanoke as a "city of
neighborhoods". Neighborhood plans are a key strategy of Roanoke Vision. The Greater
Page 1
Raleigh Court Neighborhood Plan, therefore, not only sets out the desired future for the
neighborhood but also establishes Greater Raleigh Court's relationship to the city as a whole.
The Greater Raleigh Court Neighborhood Plan discusses the existing conditions in the
neighborhood, identifies future planning considerations, discusses neighborhood issues, and
establishes neighborhood values that neighborhood residents and business persons believe are
important to their future. Issues were prioritized at the neighborhood workshops and each issue
is supported by goals and recommended action strategies that provide details about what needs to
be addressed, possible participants in that process, other considerations, and a preferred time
frame.
Some of the plan's goals and action strategies are short-term and others will take longer to
accomplish. Many interests - including the Greater Raleigh Court Civic League, various
departments within city government, individual residents and business persons, colleges and
universities - will work together to achieve the goals and help shape the future of the
neighborhood.
Scope
Though this plan applies to a specific geographic area, it considers a diversity of planning topics.
Because the action strategies are general, each can be carried out in many different ways. They
are what needs to be accomplished. They do not specify how they are to be achieved. Each
action strategy will require further discussion and collaboration to identify the steps to pursue the
strategy and achieve goals. In addition, implementation will be dependent on the resources
available and established priorities.
Benefits of a neighborhood plan
A neighborhood plan has many benefits. Neighborhood planning conducted by local governments
with neighborhood residents gets people talking to each other; it energizes them. The
involvement of people from throughout the neighborhood helps to ensure that a broad range of
ideas and perspectives are considered and that the most important issues "bubble to the top."
Neighborhood planning helps focus energy and gets residents going in the same direction so that
the neighborhood's collective energy can be used more effectively to achieve goals set out in the
plan. In addition to addressing current issues, a neighborhood plan also can identify future issues
such as increased traffic and recommend actions to avoid or minimize those effects.
The neighborhood plan, adopted as part of the Roanoke Vision comprehensive plan, provides a
foundation for future actions in that neighborhood including decisions about land-use and
development matters and capital projects.
The neighborhood planning process
The Greater Raleigh Court Neighborhood Plan was developed during January, February and
March 1999 in an intensive process that included a total of five workshops. The effort was
Page 2
conducted by the city of Roanoke and co-sponsored by the city and the Greater Raleigh Court
Civic League. City planning staff designed the workshops with heavy emphasis on neighborhood
involvement and input.
At the first workshop, residents identified issues of importance to the neighborhood and described
what should be achieved, providing the information from which goals and action strategies were
developed. At the second workshop, participants reviewed and revised draft goals and action
strategies and, at the third workshop, voted on and ranked them in terms of importance. The
draft neighborhood plan was reviewed at the fourth workshop and residents then had two weeks
to submit their comments. Participants' evaluations of each workshop helped staff design
subsequent workshops to be as effective as possible and meet participants' needs.
Leading up to the first workshop, planning staff arranged for a "drive-through" of the
neighborhood with leaders, collected and analyzed extensive information on existing conditions,
developed maps and other graphics to support the process, and handled workshop logistics. A
brochure on the workshop process was developed and distributed to each household in the
neighborhood. To promote workshop attendance, publicity about the planning process was
developed, including newsletter articles, press releases, public announcements, and direct mailings
to non-resident property owners.
Between workshops, staffprocessed the information obtained from workshop participants,
designed the next workshop and developed information for participants. They also met regularly
with neighborhood leaders and conducted two drop-in sessions and an additional workshop for
business operators in the Grandin Village shopping district.
Page 3
Greater Raleigh Court Today: "A Town Within the City"
The Greater Raleigh Court neighborhood is located in the southwest quadrant of Roanoke just
minutes from downtown Roanoke. Greater Raleigh Court contains a variety of neighborhood
settings - from pre-1950 traditional areas to the post-1950 suburban-style areas.
Figure 1. Map of Greater Raleigh Court
Traditional development patterns are generally found in the northern portion of the neighborhood,
where narrow, tree-lined streets with sidewalks are the standard. Large, two-story brick homes
with porches are common. Along Grandin Road and Memorial Avenue, there are large, stately
homes, many converted to apartments. Alleys generally provide access to the rear of properties, a
place for trash collection, and sometimes parking. Typically, streets are laid out in a grid pattern,
but the grid is often interrupted with offset and angled streets, providing interest and variety.
Many of the older apartment buildings interspersed throughout the area are constructed of brick
and have a design and scale that blend seamlessly into the neighborhood.
In the western part of the neighborhood, smaller cottages and brick ranches are most common.
Here, as in the newer portions of the neighborhood, a suburban development pattern prevails. In
the southern sections of the neighborhood, single-story ranch-style homes line wide, winding
streets. Also in the southern portion of the neighborhood, there are larger homes in a suburban
setting, which often lacks sidewalks and street trees.
Page 4
Perhaps one of the most unusual things about Greater Raleigh Court is its viable neighborhood
commercial area. Where large shopping malls and supermarkets have replaced many
neighborhood businesses, the Grandin Village commercial area has survived - and thrived. With a
small-town feel, the commercial area maintains a healthy relationship of mutual support with the
surrounding residential areas.
Population and Housing
Figure 2 provides selected 1990 Census population and housing data in Greater Raleigh Court as
compared with Roanoke City. These neighborhood statistics are assembled from small areas
known as block groups and projections for the current year are Unavailable. When 2000 census
information is available, updated neighborhood statistics can be evaluated for trends in the
neighborhood.
Page 5
FIGURE 2. Greater Raleigh Court and Roanoke City
Comparison of Population, 1990
Greater
Raleigh Roanoke
Court City
Population 10,987 96,397 Over 10% of Roanoke's population lives in Greater
Raleigh Court
White 97% 75%
Greater Raleigh Court has a predominantly white
Black 3% 24% population. Race diversity is low as compared with the
Other races 1% 1% city as a whole.
A~e
0-17 years 19% 22%
18 - 39 years 38% 35% Age distribution in Greater Raleigh Court is about the
40-64 years 24% 25% same as the city overall.
65 years and over 19% 17%
Education (persons over 25 years old)
Did not complete high school 17% 32%
High School graduates 22% 29% Greater Raleigh Court residents generally have a higher
Some college or associate degree 31% 23% educational attainment than the city as a whole. Sixty
percent of neighborhood residents had some college or a
Bachelor degree 22% 10% degree, compared with 38% of residents city-wide.
Graduate degree 9% 5%
Income
Median Household Income (1989) $25,421 $22,591 In 1989, median household income in Greater Raleigh
Court was more than $2,800 higher than the median for
Roanoke City
Distribution of Household Income (1989)
$0-$19,999 39% 44%
$20,000-$34,999 29% 27% Though Median Household Income is slightly higher than
$35,000-$49,000 16% 15% the City's, income distribution in Greater Raleigh Court
is about the same as the City. 68% of the households had
$50,000 -$99,000 13% 11% incomes of less than $35,000.
$100,000+ 2% 2%
Source: US Census Bureau, 1990. Note: Census boundaries do not exactly match neighborhood boundaries. The
Norwich neighborhood and portions of the Grandin Court neighborhood are included in statistics.
Page 6
FIGURE 3. Greater Raleigh Court and Roanoke City
Comparison of Housing, 1990
Greater
Raleigh Roanoke
Court City
Housing
Single-family units 58% 62% The distribution of housing types is about the same as the
city as a whole, but varies greatly within the
Two- family units 10% 10% neighborhood. In one area, only 33% of the housing units
are single-family. In another, 88% of'units are single-
Three or more family units 31% 28% family.
Tenure (owner occupied or renter occupied)
Owner-Occupied Units 56% 57% The percentage of owner-occupied units is about the same
in Greater Raleigh Court as compared to the city.
Renter-Occupied Units 44% 43%
Source: US Census Bureau, 1990. Note: Census boundaries do not exactly match neighborhood boundaries. The
Norwich neighborhood and portions of the Grandin Court neighborhood are included in statistics.
*additional neighborhood statistics are available in the Housing section.
Education
Greater Raleigh Court has three elementary schools, two middle schools, and one of Roanoke's
two high schools. While schools were not discussed as a priority issue in the workshops,
residents noted that neighborhood schools within walking distance are an important community
asset. Children in Greater Raleigh Court attend the following schools:
Elementary Schools
Virginia Heights
Raleigh Court
Wasena*
Grandin Court*
Fishbum Park*
Hurt Park*
* Located outside the Greater Raleigh Court Neighborhood boundaries
Middle Schools
Woodrow Wilson
James Madison
High School
Patrick Henry
Page 7
Many of Greater Raleigh Court's schools have either recently been improved or are scheduled for
improvements. Woodrow Wilson Middle School, Virginia Heights Elementary, and Wasena
Elementary have recently undergone major renovations. Grandin Court Elementary and Raleigh
Court Elementary are scheduled for upgrades to add classrooms and/or air conditioning.
Additional classrooms in elementary schools are being constructed to reduce the primary grade
class size and to meet enrollment growth. An addition to the Governors School, located on the
Patrick Henry campus, will allow enrollment to increase from 200 to 250. Roanoke City's high
schools are nearly 40 years old. An upcoming study will look at the existing schools and
recommend a strategy to deal with these aging facilities.
In general, enrollment in area schools has increased since 1992. While enrollment at Virginia
Heights and Wasena decreased slightly between 1980 and 1990, enrollment at Virginia Heights
jumped 32% between 1992 and 1998. Wasena's enrollment rose 34% during the same period.
Meanwhile, Raleigh Court Elementary's enrollment declined slightly. Woodrow Wilson's
enrollment has varied, but shows an overall increase in enrollment since 1981.
Page 8
Through the Years: A Brief History of Raleigh Court
The Greater Raleigh Court neighborhood encompasses Raleigh Court as well as the areas
historically known as Virginia Heights, Ghent, Center Hill, Lakewood, West Hampton, Rosalind
Hills and Lee Hy Court. A desirable residential area with a neighborhood-scale commercial
center, it has been called Roanoke's Georgetown.
During the last quarter of the nineteenth century, the City of Roanoke was chartered and large
farms flourished in what is now the Greater Raleigh Court neighborhood. Raleigh Court was one
of Roanoke's first suburbs. From 1900 to 1910, land developers busily bought up farmland inwhat
was then Roanoke County, subdivided it, laid out streets and sold lots. The major land companies
were the Wasena Land Corporation, Virginia Heights Corporation and Raleigh Court
Corporation. The earliest development began along what was then called Virginia Avenue (now
Memorial Avenue). By 1913, construction was booming and intensified with the extension, of the
streetcar line along Grandin Road to Brandon Avenue. Raleigh Court and Virginia Heights were
annexed by Roanoke City in 1919, at the request of citizens who wanted city services including
paved streets and better water pressure. In 1922, both the Virginia Heights School and Fire
Department No.7 were built. By 1925, few vacant residential lots remained in Raleigh Court.
The growth of the area was certainly aided by the reopening of the Woodrum Bridge in 1920. It
had been closed to vehicular traffic in 1914. (Woodrum Bridge was replaced a few years later by
Memorial Bridge.) In 1925, the Shfiners announced plans to build a huge, four-story, $2 million
mosque on property they owned on Shrine Hill. However, they received only about 85 percent of
pledges needed and they had to abandon the plan, enabling construction of Patrick Henry High
School on the site years later.
In the 1920's and 1930's, largely due to the extension of the streetcar line to Brandon, the
commercial strip along Grandin Road and Memorial Avenue experienced redevelopment. The
Grandin Theater opened in 1932 with the screening of"Arrowsmith." Designed by Eubank &
Caldwell, it has an eclectic mix of popular styles.
After World War II, life in America changed. The Greater Raleigh Court area was thriving and
was becoming an established neighborhood. In 1947, streetcar lines were abandoned and the last
Raleigh Court Corporation lot was sold in 1959. In 1978, neighborhood opposition to a halfway
house for girls on Grandin Road and a proposed apartment complex on a residential street led to
the formation of the Greater Raleigh Court Civic League. Greater Raleigh Court became the first
neighborhood to be involved in planning efforts with Roanoke's Neighborhood Partnership in
1981. These efforts produced many neighborhood benefits in addressing neighborhood issues
such as crime, tax rates, commercial development, traffic and water pressure. In 1992, as a result
of the Greater Raleigh Court Civic League's cooperation with the city Police Department, a series
of burglaries was solved and the organization was named Neighborhood of the Year by
Neighborhoods USA. The organization's work continues today. Recently, the civic league
spearheaded future planning activities which ultimately resulted in the development of this plan.
Page 9
The civic league will be vital in establishing partnership approaches to carrying out the
neighborhood plan.
Responding to existing issues and future challenges will require the awareness and commitment of
neighborhood residents, business persons, and government leaders. Greater Raleigh Court's
citizens care and are vigilant about ensuring the viability of their neighborhood. For this reason,
they will be able to face the new millennium with justified optimism.
Sources: Raleigh Court, Roanoke Neighborhood Partnership, 1981; A Walking Tour of Raleigh
Court, Greater Raleigh Court Civic League, 1998.
Page 10
Neighborhood Values
Values are a set of beliefs or principles. They are important to include in plans because they
provide guidance and a better understanding of the future direction of the neighborhood. In 1985,
Roanoke Vision established a set of values for the City. In the neighborhood planning process for
Greater Raleigh Court, these values for the City were discussed and more specific neighborhood
values were developed to guide planning and future decisions.
In addition to the values in Roanoke Vision, the following values specific to Greater Raleigh
Court were supported by residents:
Greater Raleigh Court's self-sufficient community, "a town within a city," should be
preserved and promoted. This "village" concept incorporates the elements of everyday
life - housing, workplace, education, shopping, human services, and recreation -- into a
convenient, compact, pedestrian/bicycle friendly, mixed-use neighborhood. Residents who
support each other and who work together to support the neighborhood are important
elements of the community. Businesses in the Grandin Village commercial area are an
important part of the community and should be supported and enhanced.
Property owners, renters, business owners, churches, and schools should all be responsible
members of the community by being vigilant about maintenance of their property, behavior
on their property, and their stewardship of the community.
3. The neighborhood should be a safe and crime-free environment.
Commercial areas throughout Greater Raleigh Court should be geographically compact
and pedestrian/bicycle-oriented. Design of businesses and their accessory uses, such as
signs and parking areas, should be in character with the surrounding residential area.
Haphazard or piecemeal expansion of commercial areas and strip development should be
avoided.
o
o
Diversity with respect to age, ethnicity, and economic status is vital to the character of the
neighborhood and should be encouraged.
A variety of housing options should continue to be available in Greater Raleigh Court. A
stable balance of owner and renter-occupied units is desired.
Design of new construction and renovation of existing structures should be in character
with surrounding residences and should be able to be supported by existing infrastructure.
Traffic planning and road projects should consider impacts on the character of the
neighborhood and safety of its residents.
Page 11
10.
11.
12.
The pedestrian-friendly character of the neighborhood should be maintained and enhanced
through a complete, well-maintained sidewalk system and through the development of
greenways. Neighborhood schools and parks within walking distance should be
preserved.
Natural areas and green spaces are important and should be preserved and protected.
Life-long educational attainment and information-sharing should be supported throughout
the community.
Neighborhood appearance is important and should be considered when planning for future
utility and infrastructure projects.
Page 12
Discussion of Neighborhood Issues
An important step in developing the plan was to identify concerns currently important to the
neighborhood as well as future planning considerations that may become important in I0 to 15
years. These issues provide a framework for the goals and action strategies recommended by this
plan. The issues are:
2.
3.
4.
5.
6.
7.
Housing
Traffic, Transportation and Parking
Public Safety
Commercial Development
Parks and Recreation
Environmental Quality
Neighborhood Organization
The following sections provide an expanded discussion of each issue to provide background and
context for neighborhood goals and action strategies.
An Existing Land Use Map and an Existing Zoning Map of the Greater Raleigh Court
Neighborhood are included in the Appendix, as well as an Action Strategy Map that identifies
those areas to be studied with respect to zoning and land use.
Page 13
Housing
Facts and Future Planning Considerations
The Greater Raleigh Court neighborhood has a diversity of housing types that includes single and
multifamily residences as well as rental and owner-occupied homes. Ensuring a healthy balance of
housing types is essential to the viability of the neighborhood. In particular, the development of
multifamily residences, especially the conversion of large older homes into multiple units, has
begun to outpace single-family housing and affect the quality of life in the neighborhood.
According to U.S. Census data, in 1990 there were 5,636 housing units in the Greater Raleigh
Court neighborhood, up 2 percent from 1980. A comparison of housing-unit data shows that
from 1980 to 1990 the number of single-family units decreased from 69 to 58 percent of total
units and multifamily units increased from 31 to 42 percent. Moreover, owner-occupied units
dropped from 71 to 56 percent of total units with a corresponding increase in renter-occupied
units from 29 to 44 percent (see Figure 4).
Census block group data from 1980 and 1990 indicate that in parts of the neighborhood, the
decreases in home ownership and single-family residences have been extraordinary. One area
showed reductions in single family units and owner-occupied housing units of 18 and 22 percent,
respectively. Two other areas had a 23 percent decrease in single-family units and a 25 percent
decrease in owner-occupied residences.
Page 14
FIGURE 4. Greater Raleigh Court
Population and Housing Changes 1980-90
1980 ] 1990 [Comments
Population 11,227 10,987 Population decreased 2%.
Housing
Housing Units 5,549 5,636 Housing units increased almost 2%
Single-family units 69% 58% There was a significant decrease in the percentage of
single family units and increase in multifamily units.
Multi- family units 31% 42%
Tenure (owner-occupied or renter-occupied)
Owner-occupied Units
Renter-Occupied Units
71% 56%
29% 44%
There was a large decrease in the percentage of owner-
occupied units and a corresponding increase in the
percentage of renter-occupied units.
FIGURE 5.
Roanoke City
Population and Housing Changes 1980-90
1980I 1990 I Comments
Population 99,671 96,397 Population decreased about 3%
Housing
Housing Units 39,855 41,030 Housing units increased almost 3%
Single-family units 66% 62% The percentage of single family units decreased slightly.
Multifamily units 34% 38%
Tenure (owner--occupied or renter-occupied)
Owner-occupied Units
Renter-occupied Units
59%
41%
57% The percentage of owner-occupied units decreased slightly.
43%
Neighborhood Discussion
Housing was ranked the most important of seven issues identified by participants in the neighborhood
planning process. It is the major concern of the majority of Greater Raleigh Court residents and
resolution of existing housing problems has been the focus of neighborhood efforts over the past several
years.
There are several concerns about housing but of greatest importance is reducing the number of
multifamily housing units - or at a minimum holding the number of units at the current level. The
Page 15
conversion of larger older homes into multiple residences should receive particular attention. Increasing
the number of single-family homes also is vital to improving the balance of the neighborhood's housing
mix.
Residents believe strongly that resolution of the multifamily housing issue should be the most immediate
outcome of the neighborhood plan. Resolution of that issue is required in order for the neighborhood to
achieve a satisfactory balance between multi-and single-family residences. A better balance would enable
Greater Raleigh Court to ensure its viability and desirability as a place to live, thus stabilizing the
neighborhood and protecting property values.
Finding solutions to this issue will require a variety of approaches including possible zoning changes or
adoption of new regulations. The use of incentives and deterrents also may be needed to increase single-
family home ownership and discourage further development of multifamily housing, particularly the
conversion of older homes into multiple apartments.
The second major housing issue identified by Greater Raleigh Court residents is adequate maintenance of
properties, including aging apartment complexes. Multifamily residences need to be adequately
maintained and rigorous enforcement of existing housing codes should be encouraged. Additional
regulations may be needed to address maintenance. Maintenance efforts particularly need to focus
attention on the structural safety of buildings and the upkeep of yards and adequate, appropriate
provision of off-street parking.
Residents felt that the design of new residential development is also important to protecting the viability
and character of the neighborhood and ensuring its compatibility with surrounding architecture.
Page 16
Traffic, Transportation and Parking
Facts and Future Planning Considerations
As shown on the Neighborhood Facilities Map in the Appendix, Brandon Avenue, Grandin Road,
Memorial Avenue, and Brambleton Avenue are major thoroughfares in the neighborhood. Presently,
these roads carry a considerable amount of traffic. Projections in Figure 6 show significant increases on
some of these thoroughfares. It is anticipated that the newly constructed Peters Creek Road Extension
and the future Wonju Street Extension (both outside of the neighborhood boundaries) will contribute to
traffic volumes because of their proximity to the Greater Raleigh Court neighborhood and the volumes of
traffic they are expected to carry.
FIGURE 6. Greater Raleigh Court Neighborhood
Projected Traffic Counts 1990-2015
Average Projected
Daily (2015)
Trips Average %
Road Section between (1990-92) Daily Trips change
Brandon Edgewood and Grandin 14,635 22,800 +56%
Brandon Grandin and Brarnbleton 17,082 23,600 +38%
Grandin Brandon and Memorial 10,540 13,500 +28%
Memorial Grandin and Memorial Bridge 15,022 15,900 +6%
Brambleton Brandon and Overland 10,057 13,800 +37%
Overland Brambleton and Colonial 7,132 20,200 +183%
Edgewood Brandon and Memorial 9,435 9,300 -1%
Source: Roanoke Valley Area Long Range Transportation Plan 1995-2015, VDOT, Fifth
Planning District Commission.
Because these projected traffic volumes include neighborhood traffic as well as through traffic, future
management efforts to "calm" traffic on residential streets may need to be considered to maintain
neighborhood livability. Traffic calming measures could include such things as reduced street width,
textured paving, on-street parking, and street trees, many of which are already present in parts of Greater
Raleigh Court. There are many other approaches to traffic calming that could be initiated as pilot
projects and studied for their effectiveness. In addition, alternative modes of transportation should be
encouraged in future transportation planning and coordinated with adopted regional plans.
The 1993 Roanoke City Thoroughfare Plan, prepared by the Fifth Planning District Commission and
adopted as part of the City's Comprehensive Plan, identifies needed improvements to Wonju Street and
Brandon Avenue between Brambleton Avenue and Main Street. The Wonju Street Extension project is
Page 17
included in the Commonwealth Transportation Board's Six Year Improvement Plan FY 1999-2004 and is
under preliminary engineering design. Construction is expected to begin in 2002. The recommended
improvements to Brandon Avenue involve realigning Brambleton Avenue to intersect Brandon at Main
Street. This improvement is a lower priority and is not included in the Six Year Plan. It is not expected
to be implemented for 10-15 years.
As in all neighborhoods, multi-modal transportation should be encouraged. Pedestrian and bicycle
transportation, especially, should be encouraged by providing complete sidewalk systems and bicycle
accommodations on streets that connect schools, parks, libraries, and commercial areas. Public transit
should serve the neighborhood efficiently and conveniently to encourage ridership. City policies, capital
improvements, and future land-use decisions should foster multi-modal transportation. Opportunities to
encourage multi-modal transportation should be identified and pursued as a part of development or
improvement projects in the neighborhood.
Parking, as it relates to increased housing denSity, is a concern of city planners and residents. It is
important to note that the intent of multi family zoning districts is to provide for a mixture of housing, but
permits full development at the most intense use allowable. City planners and residents are concerned
that, if multifamily development continues to the full capacity of the RM-1 and RM-2 districts, the streets
will become overcrowded with cars, and the resulting safety hazards on neighborhood streets, already
becoming apparent during the 1990's, will worsen.
In the areas currently zoned for multifamily development, there are few opportunities for new
construction. Current development standards for multifamily housing are difficult to apply to existing
single-family structures constructed before 1950. Many areas were originally developed between 1910
and 1950 with single- and two-family dwellings. The configuration of large homes on smaller lots was
possible with far fewer automobiles per family. At the time, ample on-street parking was available and
was therefore, not an issue. However, the number of cars per household has steadily increased and is
expected to continue. Consequently, even if population stays the same, traffic and demand for parking
will increase.
A number of conditions exist that force residents to park on the streets. Under old zoning ordinances,
many multifamily units were converted when there was less stringent review for compliance with parking
regulations, resulting in occupants parking on the street. Additionally, because of limited lot and yard
size, the configuration of older houses built between 1910 and 1950 often makes it impossible to meet
current off-street parking requirements. Building and zoning permits are required to convert a single-
family dwelling to multifamily. However, the Planning staff and residents recognize that illegal
conversions to multifamily have taken place and could continue to take place without ensuring that off-
street parking requirements are met.' Illegal conversions with no provision for off-street parking will
force more cars to park on the street.
'In other parts of Roanoke, the City's Rental Inspection Program uncovered a large number of
illegal conversions which were completed without required building and zoning permits. Such
conversions are difficult to detect unless the City receives a complaint.
Page 18
The configuration of existing older residential units between 1910 and 1950, tends to encourage residents
to park on neighborhood streets. A conversion under the current zoning ordinance often results in
awkward, unsightly off-street parking arrangements, such as in the front yard. Rather than using
provided parking, residents will prefer to park on the street. Furthermore, the configuration of some
existing units makes it impossible to comply with current zoning ordinance parking requirements,
especially in locations where there are no alleys and access to the back of the property is thus restricted.
Streets in GRC are generally narrow, averaging 30 feet of paved surface. Some streets are as narrow as
18'. When on-street parking in a 7' parking lane on each side is provided, the travel lane width of a 30'
street is decreased to 16'. This width is very tight for safe passage of two-way traffic. The tendency is to
pull into breaks on-street parking to let oncoming cars pass. This traffic calming effect is desirable, but
requires occasional breaks in parking to pull over, especially on the many streets that are less than 30'
wide. If streets become too crowded with on-street parking, safety hazards will result when cars are
forced to back up to let oncoming traffic pass.
The physical lack of parking will be manifested in concems from residents as needed on-street parking is
less available. During the Greater Raleigh Court neighborhood planning process, lack of on-street
parking was a priority issue of concem among residents.
The combination of factors including existing development patterns, street widths, and an increasing
number cars per household lead to the conclusion that overburdened streets and traffic hazards will result
if the full capacity of development permitted by RM-1 and RM-2 districts is realized. The City, therefore,
should consider reducing density permitted in some areas.
Neighborhood Discussion
Traffic and parking in Greater Raleigh Court are important concerns of residents. During community
workshops, citizens cited problems with cut-through traffic and speeding on residential streets.
Inadequate parking in residential areas also was a neighborhood concern, as were over-the curb and front
yard parking. Some residential streets are crowded with vehicles. Residents believe that much of the
problem is because of insufficient parking for residential units.
Residents want to minimize increases in neighborhood through traffic and reduce pedestrian and bicycle
conflicts with vehicles. Minimizing traffic could involve encouraging alternative modes of transportation
such as using the bus, walking, bicycles, or developing greenways in the neighborhood.
Residents also want to address parking location and adequacy issues. Action strategies aim to prevent
front yard and over-the-curb parking and ensure that off-street parking requirements are met for multi-
family properties. Residents noted during the workshops that the Greater Raleigh Court Civic League
previously worked with police to address the problem of over the curb parking with good short-term
results. Continued efforts are needed to ensure compliance with city regulations and off-street parking
requirements for multifamily properties.
Finally, residents advised that Greater Raleigh Court Civic League had initiated study for a greenway near
Shrine Hill Park. A future greenway system should be linked to the Grandin Road business area and
Page 19
neighborhood parks. Though greenways are also a recreation issue, residents see a greenway system as a
means to encourage pedestrian/bicycle traffic - thereby reducing vehicular traffic.
Public Safety
Facts and Future Planning Considerations
Roanoke I/ision recognized the importance of public safety in enhancing the city's neighborhoods. It
recommended that crime prevention efforts be supported through strengthened law enforcement activities
and citizen involvement. Neighborhood organizations and police are working closely to improve the
City's neighborhoods. Police officers are attending neighborhood meetings to respond to concerns and
share information. Neighborhood organizations are implementing crime watch programs and citizen
patrols.
The Greater Raleigh Court Neighborhood is currently starting a crime watch program and police officers
are assigned to the neighborhood as part of community oriented policing. In 1998, special bicycle patrols
were active in the Grandin Village business area in addition to regular police patrols.
Crime levels in Greater Raleigh Court are low as compared to the entire city. Calls for service note the
number of calls to the police for a real or suspected crime and are a good indicator of crime levels. Calls
for service statistics compiled for the northeastern portion of Greater Raleigh Court found that the rate of
calls for service was less than half that of the entire city. Where reports ranged from 800 to 900 calls per
thousand people for Roanoke City, they were only 400-500 calls per thousand in that area of Greater
Raleigh Court.
Police calls for service obtained for the years 1991, 1994, and 1998, showed that crime decreased
between 1991 and 1994. Calls increased between 1994 and 1998, but did not return to 1991 16:vels. This
variation parallels citywide trends in calls for service. Patrol districts 5 & 9, which include Greater
Raleigh Court and several other neighborhoods, have low to moderate number of calls for service.
Fire Station #7 is located on Memorial Avenue and houses an engine and ladder truck. A bay of the
station was recently enlarged to accommodate equipment. The station serves not only Greater Raleigh
Court, but also much of the southwest quadrant of the city. Constructed in 1922, the building is an
architectural asset to the neighborhood and is featured on the civic league's walking tour.
The City's Fire/Emergency Medical Services (EMS) department is evaluating its entire system. Many
older stations are deteriorating, functionally obsolete, and poorly located to meet the city's needs. While
the #7 station is structurally sound and is not at a critical point, it has many problems. The station has no
separate accommodations for female firefighters/EMS personnel and it is too small for larger trucks or
additional equipment. Finally, it is located at the edge of the service area, rather than at the center. Re-
evaluation of #7 is expected within 5-10 years. Considerations will include placement of an ambulance,
equipment needs, and response time to the entire service area. Assessing these factors will require
detailed study and is beyond the scope of this plan. However, because the building is a community asset,
any future decisions regarding the station should involve citizens.
Page 20
Neighborhood Discussion
Greater Raleigh Court residents value security and have demonstrated a willingness to work for it. In the
early 1990's, the Greater Raleigh Court Civic League initiated an effort to address a rash of residential
break-ins. Residents woi'ked in partnership with the Police Department to organize surveillance, public
information, and a reward for information leading to the arrest of the burglar. The burglar was eventually
caught as a result of their efforts, which earned the Greater Raleigh Court Civic League the national
Neighborhood of the Year award from Neighborhoods, U.S.A. (a nationwide organization of
neighborhood improvement advocates).
The Greater Raleigh Court Civic League's successful efforts set a new tone in Roanoke for partnerships
and open communication with the Police Department. The Greater Raleigh Court Civic League
sponsored Roanoke's first police appreciation event. The idea, now expanded to all public safety
personnel, caught on as a way to show appreciation for and establish open communication between
residents and public safety personnel. At least 12 other neighborhoods in Roanoke regularly hold similar
appreciation events.
Two public safety goals for the Greater Raleigh Court neighborhood were identified during the
workshops. The first goal is to "enhance safety and prevent crime and vandalism through cooperative
efforts." Action strategies include establishing crime watch groups and providing adequate street
lighting. The second goal deals with animal control and improved safety in public areas which would be
supported by enactment of a "leash law" and a requirement that dog owners remove pet wastes. The
City is developing an amendment to the animal control ordinance that would require owners to have their
dogs under direct physical control and to remove pet wastes from public or private property.
Page 21
Commercial Development
Facts and Future Planning Considerations
Thc Greater Raleigh Court neighborhood enjoys a vibrant neighborhood-oriented commercial area along
Grandin Road and Memorial Avenue. The Village is anchored by the Grandin Theater and has a healthy
mix of businesses that support, and are supported by, the surrounding neighborhood. Sidewalks, street
trees, large windows at street level, and architectural details combine to create a pedestrian-oriented
atmosphere. The business area has a traditional development pattern with buildings that front directly on
the sidewalk.
Roanoke Vision encouraged the revitalization and creation of neighborhood commercial centers. It noted
that these commercial centers were key to neighborhood revitalization and that detailed neighborhood
commercial strategies should be developed as part of the neighborhood action plans. The plan also
recommended that residential conflicts with existing commercial development be identified as part of the
neighborhood planning process and design guidelines be developed to ameliorate the conflicts (i.e.
buffering, building/parking design and scale). It further noted that strip development and encroachment
into surrounding residential neighborhoods should be avoided.
In recent years, there has been pressure to expand the Grandin Village area, especially along Grandin
Road toward Brandon Avenue. The Action Strategy Map in the Appendix identifies additional areas that
should be studied for possible commercial expansion or limitation. Many factors may influence the
appropriateness of future commercial expansion (i.e. traffic patterns, adjacent land uses, real estate
market).
In 1996, a study was conducted by Virginia Tech's Economic Development Assistance Center and drew
information from surveys of customers and merchants. The survey from the study showed that the
majority of customers (60%) came from the Greater Raleigh Court neighborhood. Some businesses are
unique and draw customers from around the Roanoke Valley.
The 1996 study and the 1999 update provide a foundation for action toward revitalization. Some of the
recommendations from the study have already been carried out and have led to improvements. In
particular, the Greater Raleigh Court Civic League initiated improvements to a parking lot serving the
business area. Leadership is needed from the Grandin Village Merchants and Professionals Association
to implement strategies and continue with revitalization efforts.
Neighborhood Discussion
Residents felt that the Greater Raleigh Court neighborhood and the Grandin Village shopping district are
interdependent. The health of each affects the well-being of the other. Both residents and business
persons contributed to the development of this plan. In addition to the neighborhood workshops, the
planning staff conducted a special workshop for Grandin Village businesses.
Page 22
The first goal for commercial development is to ensure and enhance the economic strength of the
shopping district. Four strategies were developed in support of this goal. The first strategy is to develop
and implement a business plan that identifies the best retail and office mixture for the area. The plan also
would identify ways to attract more people to the district through beautification and streetscape projects
and the use of local artists' work. A need for enhanced medical services in Grandin Village was also
cited. A second strategy to strengthen the commercial area would make the most of the district's
neighborhood scale by making it safer for and friendlier to pedestrians and bicyclists. The third strategy is
to protect the neighborhood scale and friendly atmosphere of Grandin Village by encouraging local
ownership of its businesses and business properties. Local ownership also would give business persons
greater control over cooperative efforts to enhance the business district. The fourth strategy is to protect
the value of businesses by ensuring that the design of new commercial development is compatible with
the district's architectural character.
Workshop participants advised that building architecture and parking are factors that should be
considered for new businesses. Along Grandin Road, a number of formerly residential properties are now
commercial, with many converting existing residential structures to commercial uses. These businesses
generally blend in well with existing businesses and adjacent residences in terms of scale and design.
However, it was emphasized that the architectural compatibility of new commercial development was
important to maintaining the character and livability of the neighborhood. It was recommended that
design be negotiated with new developers and applicable conditions considered as part ofrezoning,
special exception, and variance processes.
The second goal for commercial development is to minimize the impacts of future commercial
development on surrounding residential areas. Two action strategies support this goal. The first strategy
is to assess the appropriateness of future commercial expansion in certain areas of the neighborhood. The
second strategy is for the Grandin Village Merchants and Professionals Association (GVMPA) to be
more involved in review of zoning requests. This action strategy has been carried out with the addition of
the GVMPA to the city's Neighborhood Development Review Team list.
The third goal for Commercial Development is to improve the relationship of commercial uses to
surrounding residential areas. The strategy in support of this goal is to ensure that new or expanded
commercial uses are compatible with adjacent residences through zoning ordinances, other requirements,
and incentives. Factors such as landscaping/screening, lighting, signs, parking, traffic, noise, trash, odors
and other possible impacts need to be considered. This goal will also be supported through continUed
review of zoning requests by GRCCL and GVMPA.
Page 23
Parks and Recreation
Facts and Future Planning Considerations
The City of Roanoke is currently involved in an intensive citizen planning process to develop a new
Parks and Recreation Master Plan which will be adopted as part of the City's Comprehensive Plan. The
new plan will provide goals, recommendations and strategies for parks and recreation facilities for the
entire city and will make specific recommendations for facilities city wide and in neighborhoods. The last
parks plan was completed in 1980.
Greater Raleigh Court is served by four neighborhood parks and three community parks. Neighborhood
parks have a service area of ¼ to ½ mile radius. Community parks often serve several neighborhoods and
have a service radius of ½ mile.
Neighborhood Parks
· Raleigh Court Park
· Shrine Hill Park
· Ghent Hill Park
· Memorial Bridge Park (undeveloped)
Community Parks
· Lakewood Park
· Fishbum Park
· Norwich Park
Recently, enhancements to several parks have been made. These improvements include new playground
equipment in Lakewood Park and Raleigh Court Park, a new comfort station in Lakewood Park, and a
new soccer field (under construction) in Shrine Hill Park. Improvements to the pond in Lakewood Park
are being planned.
Greenways are a recreational and environmental amenity that have been discussed by local govemments
in the past few years. The Roanoke Valley Conceptual Greenways Plan was adopted as part of the
City's Comprehensive Plan in 1997. The plan identified a conceptual network ofgreenways throughout
the region along a number of waterways and roads. In the Greater Raleigh Court neighborhood, Mudlick
Creek, Brandon Avenue, and Grandin Road were identified as possible corridors.
Neighborhood Discussion
Residents advised that neighborhood parks need improved maintenance and landscaping. Park
maintenance was identified as an issue in the Parks Master Planning process. It is expected that the new
plan will contain recommendations for improving city maintenance internally, as well as expanding
partnerships with citizens.
The recommended goal for parks and recreation is to enhance park and recreation facilities within the
neighborhood. To support this goal, action strategies are to improve the maintenance of neighborhood
parks and to improve landscaping in parks with trees and flowers.
Greenways continue to be discussed among residents as a desirable amenity that could provide
recreational, transportation, and environmental benefits to the neighborhood and the City as a whole.
Page 24
Environmental Quality
Facts and Future Planning Considerations
From its many tree-lined streets, to its mix of commercial and residential uses, to the amenities that help
make it "a town within a city," the environment of Greater Raleigh Court is what makes it unique,
attractive, and livable.
Like many maturing neighborhoods, many of the trees on neighborhood streets have passed their
maximum life expectancy and may need to be replaced. Reforestation efforts have expanded in the City
and a full-time Urban Forester is employed who maintains a street tree inventory. Roanoke Vision
recognized the trend of street tree loss and recommended that the City start its own nursery to provide a
continuous supply of new trees for streets and parks. It further recommended an urban reforestation plan
to replace street trees in neighborhoods and along thoroughfares, and that a policy be initiated to ensure
replacement of every tree that is removed.
In addition to natural assets, Greater Raleigh Court's community institutions, such as the schools, library,
fire station, and post office contribute to its quality of life. Renovations of many of these public facilities
have been undertaken and additional studies are planned regarding their future, as described in the
preceding discussions in Education and Public Safety.
The 1997 Roanoke Valley Regional Storm Water Management Plan was adopted as part of the City's
Comprehensive Plan in 1998. The plan made general recommendations relative to specific watersheds,
identified possible flood reduction projects, and provided a model storm water management ordinance.
With regard to Mudlick Creek, the plan advises that of the 9.6 square mile watershed, approximately
25% is located in the City of Roanoke. Stream bank erosion and debris blockage of the channel were
noted problems along the creek. According to the Mudlick Creek watershed analysis, some properties in
the watershed could have up to a two foot change in 100-year base flood elevations by the year 2020 due
to upstream development in the watershed. The plan recommended that several regional storm water
detention basins be considered to compensate for development impacts on the watershed. In addition,
there are other improvements recommended to bridges and culverts downstream of Brandon Avenue to
the Roanoke River. The model storm water management ordinance is general in nature, but include
recommendations for regional approaches and using vegetation and natural alternatives to reduce erosion
and flows. Roanoke Vision recommended that the city consider restricting any development in the flood
plain or steep slopes and strict enforcement of "no additional runoff" policies for developments.
Neighborhood Discussion
Residents in the neighborhood have started to reverse the trend of tree loss in Greater Raleigh Court
through individual requests and through the reforestation program of Greater Raleigh Court Civic
League, which has worked with the City's Urban Forester and Valley Beautiful since 1994 to replace
over 150 trees along major roads in the neighborhood.
Residents have also been active in discussing flood plain development, especially along Mudlick Creek.
This watershed has seen new development in the past few years with the extension of Northview Drive
Page 25
and Larkview Circle. Some of the houses were constructed adjacent to the flood plain and portions of
the rear yards lie in the flood plain. Residents are concerned about flooding of the creek and fear
increased development in the upstream watershed will create problems. They expressed concern that the
City's zoning ordinance permits development in the 100-year flood plain.
Residents also discussed a number of business/residential conflicts in the neighborhood which could be
addressed through landscaping and buffering. Because many businesses directly abut residential
properties, accessory uses such as parking lots, loading areas, waste containers, and mechanical
equipment often create unsightly views for residents.
The first goal for environmental quality is to improve the appearance and livability of the neighborhood.
The first action strategy in support of this goal includes expanded reforestation of the older areas of the
neighborhood and expanded tree planting in other areas.
The second strategy is to promote screening between adjacent existing commercial and residential areas
and between incompatible residential uses. The mix of adjoining residential and commercial uses is
largely successful, but in some places commercial activities such as unscreened parking lots and the
presence of business equipment such as lighting, trash receptacles, and heating/air conditioning equipment
can create unsightly views for residential neighbors. Landscaping or other means should be used to
provide screening in these situations. Screening existing business properties would be mostly voluntary;
it would be difficult to require additional screening for existing uses. However, if a business requires a
zoning change or variance, additional screening requirements may be possible.
The third strategy is to retain or preserve the community assets that contribute to the neighborhood's
"town within a city" quality. Residents cited the schools, the library, the #7 fire station, and the post
office as important community assets. Having these types of institutions in the community is important as
they contribute to the quality of life and convenience of residents. Therefore, they should continue to be
involved in decisions affecting these resources.
As part of the upcoming high school facility study to begin in 2000, oppommities to address student
parking problems in surrounding neighborhoods could be considered. Ensuring an adequate sidewalk
system around the school and providing bike accommodations could help with parking problems by
reducing demand for parking.
Opportunities for expanding the use of school facilities should be identified and encouraged. Assets like
school playgrounds and libraries can be shared with the entire community through expanded hours and
access. Successful examples of community facilities include the fitness center at Woodrow Wilson
Middle School and the use of the school's cafeteria for community meetings. Looking for these
opportunities should be a part of development and improvements to facilities.
The second goal for environmental quality is to protect people and property from flooding. The first
action strategy in support of this goal is to assess impacts of development along Mudlick Creek. With
vacant land becoming more scarce in and near the city, the additional costs and risks of developing in the
Page 26
flood plain becomes more feasible - possibly increasing flooding hazards for existing development in or
near the flood plain. A second action strategy to support this goal is to encourage a regional approach in
addressing flooding problems. As the headwaters to Mudlick Creek and other creeks lie in other
localities, development upstream affects properties in the city. Therefore, careful flood plain management
is needed.
Page 27
Neighborhood Organization
Facts and Future Planning Considerations
Greater Raleigh Court Civic League is a leader among the City's neighborhood organizations. As one of
the first four pilot neighborhoods of the Roanoke Neighborhood Partnership, the civic league has evolved
over its 20 years as one of the most successful organizations in Roanoke. The organization encourages
shared leadership and responsibility which contributes to the group's capacity. The league's ability to
recognize and effectively address issues contributes to the desirability of the neighborhood.
Perhaps one of the greatest strengths of Greater Raleigh Court Civic League is its understanding of and
use of partnership approaches. By pulling together several entities to work on an issue, the resources,
effort, and knowledge of many combine for a better result. With the civic league's emphasis on shared
leadership and responsibility, involvement is likely to remain high. It is hoped that this neighborhood plan
will provide a direction for continued success for the Greater Raleigh Court Civic League and a number
of other interests, including city government, business groups, and other community groups and
institutions.
Neighborhood Discussion
Already, the Greater Raleigh Court Civic League has worked to address many neighborhood issues. The
civic league recently completed a project to improve the parking area behind the businesses on Grandin
Road and Memorial Avenue. Over the past five years, the civic league led an effort to plant over 150
street trees. The civic league is very active in the review of zoning requests for new development in the
neighborhood. The civic league also is leading an effort to check the trend of converting single family
houses to multifamily units - an issue that is designated to be addressed through the Housing action
strategies in this neighborhood plan.
Continued advocacy by the neighborhood group and increased involvement by residents were important
to those attending the planning workshops. Monitoring the implementation of this plan and doing an
annual progress report were also proposed. The civic league was designated as the leader for this action.
Page 28
Goals and Action Strategies
The following goals and action strategies developed during the neighborhood workshops were
determined to be the most important by neighborhood residents and city staff. These goals and strategies
in effect comprise the "work program" for meeting the neighborhood's needs over the next 10-15 years:
they are what needs to be accomplished. However, these goals and actions strategies do not specify how
the goals and strategies should be achieved. The methods for achieving goals will require the cooperation
of many interests working together and may vary, depending upon the context of the situation and the
key players. In addition, implementation of the strategies will depend on available public and private
financial resources and City-wide priorities.
A map of the major action strategies is found in the Appendix.
Page 29
· eeee
ttt..t .....
%000 .O. ·
·
Appendix A.
Existing Lan d use Map
(to be inserted)
Page 39
Appendix B.
Existing Zoning Map
(to be inserted)
Page 40
Appendix C.
Neighborhood Facilities Map
Roads, schools, parks, etc.
(to be inserted)
Page 41
Appendix D.
Action Strategy Map
(to be inserted)
Page 42
Appendix E. Other Possible Action Strategies
The Following goals and action strategies also were developed during the neighborhood workshops
to address outstanding issues. Based on neighborhood discussion at the workshops, their priority
was lower than those discussed in the preceding sections. To acknowledge the work and ideas that
were completed in the workshops, these goals and action strategies are included in this
neighborhood plan for future reference and assistance should additional discussion be desired or
needed.
Other Possible Action Strategies
HOUSING
GOAL Maintain the Greater Raleigh Court neighborhood's unique residential character and the stability and
value of residential properties.
Enact incentives and other measures to encourage more owner-occupied housing. Identify and publicize existing programs which promote/support owner-
occupied housing
Maintain a range of housing types and costs within the neighborhood.
Develop new approaches and use existing programs to assist elderly homeowners with the maintenance of their homes. [Note: a number of programs are
available through the City's Housing Development Office, the Roanoke Redevelopment and Housing Authority, and the Roanoke Neighborhood Parmership]
Create a neighborhood program to assist property owners in identifying reputable contractors.
Provide education to landlords regarding tenant screening and property management. [note: this project is being undertaken by the Roanoke Neighborhood
Partnership Steering Committee]
TRAFFIC, TRANSPORTATION AND PARKING
GOAL Reduce traffic problems, including pedestrian/bicycle/motor vehicle conflicts, and make the streets
friendlier for pedestrians and bicycles.
Implement measures to slow traffic and improve safety on residential streets.
Enhance pedestrian and bicycle safety within the neighborhood, including the village shopping area.
GOAL Encourage alternative modes of transportation.
Improve access to Valley Metro and enhance bus stops through the addition of benches, shelters and other amenities.
GOAL Minimize the impacts of increasing traffic.
As part of the Patrick Henry High School facility study, identify ways to avoid or mitigate impacts on adjoining residential streets such as increased traffic,
noise and parking
Page 44
Other Possible Action Strategies
GOAL Address the parking problems in residential areas.
Increase the availability of parking in areas which lack adequate parking.
Increase and improve signs to identify where parking is available.
PUBLIC SAFETY
GOAL Enhance public and private safety and prevent crime and vandalism through cooperative efforts.
Enhance information-sharing between neighborhood residents and public safety personnel by continuing neighborhood-sponsored public safety events.
GOAL Improve safety in selected public areas.
Increase lighting at the Patrick Henry High School track to enable safe, night-time use.
COMMERCIAL DEVELOPMENT
GOAL Strengthen the economic health of the neighborhood shopping district.
Address parking issues including: lack of adequate parking, signs to direct the public to parking, use of"angled" parking on Grandin Road, safety of parking
lots, confusion about metered parking and the possibility of shared parking (with Roanoke Co-op/Virginia Heights Baptist Church).
Better manage the flow of traffic into/through the shopping village; investigate traffic calming measures.
Enhance the appearance of the shopping village by improving trash collection and adding street trash cans to reduce litter.
Heighten the visibility of the shopping village through: 1. a strengthened visual identity;
2. more effective, cooperative advertising;
3. the sponsorship of special events (in cooperation with the city's Special Events Committee); and
4. beautification efforts such as the installation of street trees and planters.
Identify and implement approaches to increase security and protect against vandalism and theft.
Investigate Virginia's Main Street program regarding its applicability to the shopping village.
Improve the capacity of the Grandin Road Merchants and Professional Association to provide leadership toward achieving goals, resolving problems and
obtaining technical assistance and resources.
Improve communication with city services to help support and coordinate actions initiated and carried out by village merchants and professionals.
Other Possible Action Strategies
GOAL Improve the relationship between existing commercial uses and surrounding residential areas.
Enhance communications between existing businesses and nearby residents so they understand each other's challenges and needs.
Enhance cooperation and communication between the Greater Raleigh Court Civic League and the Grandin Road Merchants and Professional Association.
Address and prevent conflicts between commercial and residential uses such as trash/littering, lighting, screening, inadequate property maintenance and
loitering.
PARKS AND RECREATION
GOAL Enhance park and reCreation facilities within the neighborhood.
Improve the pond in Lakewood Park.
Develop the park under Memorial Bridge.
Create mini-parks in the neighborhood.
GOAL Increase access to and the use of parks and recreation programs/facilities.
Assess parking availability/needs at all parks (including safe access) and improve facilities where needed.
Assess the availability of recreational programs and facilities for youths and, if needed, increase programs.
Increase participation in youth recreation programs by more effectively disseminating information about youth programs and identifying barriers to youth
participation.
Coordinate Valley Metro transportation with city special events.
ENVIRONMENTAL QUALITY
GOAL Improve the appearance and livability of the neighborhood.
Preserve open space.
Improve air quality.
Encourage landscape and streetscape improvements by property owners through incentives and other measures.
Other Possible Action Strategies
GOAL Protect people and property from flooding.
Determine where runoffproblems exist and develop strategies to correct/improve problem areas.
NEIGHBORHOOD ORGANIZATION
GOAL Continue to provide leadership for activities which educate/involve neighborhood residents and
improve the neighborhood.
Provide leadership and support efforts to achieve neighborhood goals.
Enhance cooperative relationships with governmental agencies.
Continue to be active in the Roanoke Neighborhood Partnership and support the strengthening of all neighborhoods.
GOAL Improve the quality of community life through shared educational activities and strengthened
communications within the neighborhood.
Create community bulletin boards.
Create community gardens and promote Pedal Power.
Use technology to improve communications and motivate/organize neighborhood activities including life-long learning that improve community life.
Create area networks to improve communication and promote action/advocacy of issues important to the neighborhood.
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Notice is hereby given pursuant to § 15.2-2204, of the Code of Virginia (1950),' as
amended ("State Code"), that the City's Comprehensive Development Plan for Roanoke, an
element of Roanoke Vision, be amended to include the Greater Raleigh Court Neighborhood
Plan as an element of said Plan.
Copies of the proposed Plan to be considered by City Council in connection with this
proposed amendment are on file in the Office of the City Clerk.
A public hearing will be held before the Council of the City of Roanoke on Monday,
May 17, 1999, at 7:00 p.m., or as soon thereafter as the matter may be heard in the Council
Chambers, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia, at which time
citizens of the City shall be given an opportunity to appear and be heard by Council on the
subject of this proposed amendment.
GIVEN under my hand this 29thday of April
,1999.
Mary F. Parker, City Clerk.
H :xaxlOT 1 C Exlq - VIS - GRCN?
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public heating on Wednesday,
April 21, 1999, 7:00 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W. in order to consider the adoption of the
Greater Raleigh Court Neighborhood Plan as part of the Comprehensive Development Plan for
Roanoke, Virginia, 1985
A copy of said document is available for review in the Department of Planning and
Community Development, Room 166, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, April 6 and 13, 1999
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
DRAFT
IN THE PLANNING COMMISSION OF THE CITY OF ROANOKE,
VIRGINIA
THIS 5TM day of May, 1999
A RESOLUTION recommending the adoption of the Greater Raleigh
Court Neighborhood Plan as an element of the City's Comprehensive plan.
BE IT RESOLVED by the Planning Commission of the City of
Roanoke that it recommends to City Council that the Greater Raleigh Court
Neighborhood Plan be adopted as an element of the City's Comprehensive
Plan, and by signature of its chairman below hereby certifies the attached
copy of such plan to City Council.
ATTEST:
Chairman
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S,W.. Room 456
Roanoke. Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 19, 1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
At a regular meeting of the Council of the City of Roanoke on Monday, May 17, 1999, a
public hearing was held on the request of James L. Brookes that a tract of land located at
the intersection of Keagy Road and Crestmoor Drive, S. W., Official Tax No. 5140201, be
rezoned from RS-l, Residential Single Family District, to C-1, Office District.
The request for rezoning was unanimously denied.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: R. Craig Balzer, AIA, Executive V'me President, Balzer and Associates, Inc., 1208
Corporate Circle, S. W., Roanoke, Virginia 24018
Mr. James L. Brookes, 2257 Maderville Canyon Road, Los Angeles, Califomia
90049
Ms. Mary Jane Maxwell, 4219 Belle Aire Circle, S. W., Roanoke, Virginia 24018
Ms. Hunter H. Burrow, 4323 Belle Aire Circle, S. W., Roanoke, Virginia 24018
American Electric Power Company, 40 Franklin Road, S. W., Roanoke, Virginia
24011
Mr. Hugh A. Meagher, 1201 Crestmoor Drive, S. W., Roanoke, Virginia 24018
Ms. Sandra S. Puckett, 1318 Crestmoor Drive, S. W., Roanoke, Virginia 24018
Dr. Donald Alouf, 6206 Midsummer Lane, S. W., Roanoke, Virginia 24018
Evelyn S. Lander, Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Smith, Acting Building Commissioner
Steven J. Talevi, Assistant City Attorney
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 17th day of May, 1999, SHERMAN A. HOLLAND was
reappointed as a member of the Youth Sen/ices Citizen Board for a term ending May 31,
2002.
Given under my hand and the Seal of the City of Roanoke this 19th day of May,
1999.
City Clerk
C:'xMAY 17.WPD
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City of
Roanoke and keeper of the records thereof, do hereby certify that at a regular meeting of
Council which was held on the 17th day of May, 1999, LINDA F. VVY^'I-r was reappointed
as a member of the Fifth Planning District Commission for a term ending June 30, 2002.
Given under my hand and the Seal of the City of Roanoke this 19th day of May,
1999.
City Clerk
C:xMAY 17.WPD