HomeMy WebLinkAboutCouncil Actions 03-15-99WYATT
34203
ROANOKE CITY CO UNCIL
REGULAR SESSION
March 15, 1999
12:lSp. m.
CITY COUNCIL CHAMBER
,4 GENDA FOR THE COUNCIL
1. Call to Order--Roll Call. All Present.
A briefing with regard to the City of Roanoke Human Development Directorate.
(45 minutes)
Council Member Swain requested information on those portions of the
human development program that are in need of improvement.
Council Members White and Wyatt advised that the City appropriates
funds to agencies such as Blue Ridge Community Services, Total Action
Against Poverty and other social service agencies, and the City also
provides economic development incentives for potential business
development. They suggested that there should be a level of accountability
as to how City funds are spent and requested that the matter be referred
to the City Manager for report to Council.
The Mayor requested information on a Statewide assessment of social
service programs of Virginia localities and how the City of Roanoke ranks
in the Statewide assessment.
Received and filed.
File #72-226-335
At 1:10 p.m., the meeting was declared in recess until 2:00 p.m., in the City
Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
March 15, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend George Chioros, Pastor,
Holy Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
The Mayor introduced foreign exchange students from Japan.
3
The City Attorney was requested to prepare the proper measure
memorializing the late James E. Jones, former Member, Roanoke City
Council.
File/t132-367
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, March 18, 1999,
at 7:00 p.m.
At the City Council meeting on Tuesday, February 16, 1999, the Members
of Council instructed the City Clerk to publish the appropriate
advertisement in certain publications requesting that applications for the
position of City Attorney be submitted and received in the City Clerk's
Office before 5:00 p.m. on Wednesday, March 31, 1999.
The Members of Council invite comments by the public regarding the City
Attorney selection process or concerning an applicant for the position.
File #38-83-132
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS:
A Resolution recognizing the meritorious services rendered to the City by W.
Robert Herbert, City Manager.
Adopted Resolution No. 34203-031599. (7-0)
File #80-104
4
A Resolution recognizing the outstanding service rendered to the City by
Wilburn C. Dibling, Jr., City Attorney.
Adopted Resolution No. 34204-031599. (7-0)
File #80-83
A Resolution memorializing the late E. Laban Johnson, Jr.
Adopted Resolution No. 34205-031599. (7-0)
File #80-367
e
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #132 Session.
C-2
A report of the City Manager in response to a request for information
with regard to the problem of public inebriation in the City.
RECOMMENDED ACTION: Receive and file.
File #5-76-121
5
C-3
C-4
C-5
C-6
A report of the City Manager with regard to certain services provided by
Blue Ridge Community Services of Roanoke Valley.
Removed from the Consent Agenda for discussion. (See page 7)
A report of the City Manager with regard to installing computers in City
libraries for use by citizens.
Removed from the Consent Agenda for discussion. (See page 8)
Minutes of the Roanoke City Council Audit Committee meeting held on
Monday, March 1, 1999.
RECOMMENDED ACTION: Receive and file.
File #300
Qualification of the following persons:
Keith Moore as a member of the Roanoke
Neighborhood Partnership Steering Committee for a
term ending November 30, 2001; and
File #15-110-488
Ronald Smith as Acting Building Commissioner,
effective March 1, 1999.
File #15-32-110
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
C-3
A report of the City Manager with regard to certain services provided by
Blue Ridge Community Services of Roanoke Valley.
Council Member Wyatt requested that Blue Ridge Community Services
provide a briefing on its proposed performance contract for fiscal year
1999-2000 within 90 days, including the following information:
A comparison of services provided by the City of Roanoke with the
following Virginia localities: Alexandria, Portsmouth, Richmond, Norfolk,
Petersburg, Bristol, Lynchburg, Roanoke County, Vinton and Salem; i.e.:
Amount of local, State and Federal funding;
Funding per capita;
Types of services provided (those services that are
equal to or similar to those services provided by the
City of Roanoke, services that those localities provide
in addition to services provided by the City of
Roanoke, services that the City of Roanoke provides
that those localities do not provide); and
An accounting of administrative staff and service
provider staff.
It was the consensus of Council that the request would be referred to the
City Manager for further report.
File/4335
7
C-4
A report of the City Manager with regard to installing computers in City
libraries for use by citizens.
Council Member White raised the following questions:
Why was there a delay in installing equipment? Who is
responsible for coordination of the project?
Was there proper coordination between equipment
purchased versus equipment needed?
Was it assumed by City staff that the supplemental budget
request to provide funds for additional extra help hours
for library branches to provide assistance to students
doing homework and using the Internet would be
approved?
What is the total cost?
It was the consensus of Council that the matter would be referred to the
City Manager for appropriate response.
File #323-472
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Presentation by the Roanoke City School Board with regard to "The
Jason Project" instructional program. Dr. E. Wayne Harris,
Superintendent. (15 minutes)
Received and filed.
File #467
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke City School Board requesting
appropriation of $56,367.00 from the 1998-99 Capital Maintenance and
Equipment Replacement Program Fund for certain equipment,
renovations and improvements to City schools; and $30,000.00 for the
1999 Student Success Mini-Grant program to allow school departments
and personnel an opportunity to apply for competitive grants.
Adopted Ordinance No. 34206-031599. (7-0)
File #60-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
1. A report with regard to crime statistics in the City. (15 minutes)
Received and filed.
File #5
ITEMS RECOMMENDED FOR ACTION:
A report recommending authorization to enter into a contract with
Sierra Computer Systems, Inc., for software and professional
services to implement a Permit and Inspection System for the
City's Development Assistance Center.
Adopted Ordinance No. 34207-031599. (6-0) (Council
Member Wyatt was out of the Council Chamber, and
Ordinance No. 34208-031599. (7-0)
File #32-60-472
o
A report recommending appropriation of funds from the Local
Law Enforcement Block Grant to allow funding to be expended in
accordance with applicable City purchasing requirements and
Federal grant requirements.
Adopted Ordinance No. 34209-031599. (7-0)
File #5-60-236
o
A report recommending authorization to execute an amendment to
the City's contract with the Virginia Department of Health relating
to the operation of the local Health Department.
Adopted Resolution No. 34210-031599. (7-0)
File #22
A report recommending that City Council ratify certain
amendments to the By-Laws for Blue Ridge Community Services
of Roanoke Valley to reflect the current standards set by the State
Department of Mental Health, Mental Retardation and Substance
Abuse Services.
Referred back to the City Manager.
File #76-314-335
6. REPORTS OF COMMITTEES:
mo
A report of the Bid Committee recommending execution of a contract
with Acorn Construction, Ltd., for construction of Phase III of the
Railside Linear Walk along Norfolk Avenue between First Street and
Market Street; and transfer of funds in connection therewith. Council
Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34211-031599 and 34212-031599. (7-0)
Council Member White requested an estimate of the remaining
balance in completed Capital Projects accounts for review at the
Financial Planning Session on Saturday, March 20, 1999,
commencing at 8:30 a.m.
File #60-217-392
l0
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 34197, on second reading, amending or repealing certain
sections of the City Code relating to parking meters, and deleting
authorization to install and maintain parking meters in the City.
Adopted Ordinance No. 34197-031599 on second reading. (7-0)
File #5-20-24
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member White advised that it was his understanding
that Council previously established a policy that the total
number of City employees would not increase. He requested
that the City Manager and the Director of Finance provide
the following information at the Financial Planning Session on
Saturday, March 20, 1999:
When was the policy established and is the policy still
in effect?
Statistical information showing the total number of
City employees.
Why has the City employee complement increased or
decreased?
What has been the direction of Council to the City
administration on employee complement?
Con't...
It was the consensus of Council that the matter would be
referred to the City Manager and the Director of Finance for
report to Council at the Financial Planning Session on
Saturday, March 20, 1999.
File #184
e
Council Member Wyatt inquired as to the status of concerns
expressed by Mr. Mark S. Reynolds in regard to flooding
conditions in the Mudlick Creek area of the City; whereupon,
the City Manager advised that the matter is on the pending list
of items to be addressed and a report will be presented at a
future City Council meeting.
File #66-237
Council Member Swain expressed concern with regard to litter
on Wiley Drive, S. W., and the low water bridge leading to
Wasena Park.
It was the consensus of Council that the matter would be
referred to the City Manager for appropriate response.
File #66-67-102-132
e
Council Member Swain called attention to the manner in
which the City of Roanoke is portrayed in the Virginia State
Economic Information System, and advised that Council
should support the City administration in its efforts to ensure
that Roanoke is properly presented in the State Information
System.
It was the consensus of Council that the matter would be
referred to the City Manager for appropriate response.
File #132-450
0
Council Member Swain spoke in support of performing an
audit of the most recent economic development projects which
were approved by the City of Roanoke to ensure that certain
commitments are in line with the City's projections.
It was the consensus of Council that the matter would be
referred to the Audit Committee for report to Council.
File #10-132-450
The Mayor called attention to the ever increasing number of
requests by citizens/organizations for representation by the
Mayor's Office at special activities/events. He pointed out that
this is an important part of the everyday activities of the
Mayor's Office that most citizens are unaware of and he is
appreciative of the assistance of Council Members in
representing the Mayor's Office as needed.
File #132
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
At 4:45 p.m., the meeting was declared in recess.
CERTIFICATION OF EXECUTIVE SESSION: (7-0)
James M. Turner, Jr., was reappointed as a member of the Roanoke
Regional Airport Commission for a term ending March 9, 2003.
File #9-15
At 5:30 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
13
ROANOKE CITY CO UNCIL
REGULAR SESSION
March 15, 1999
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Members of the Virginia Skyline Girl Scout Council.
Welcome. Mayor Bowers.
14
NOTICE
At the City Council meeting on Tuesday, February 16, 1999,
the Members of Council instructed the City Clerk to publish
the appropriate advertisement in certain publications
requesting that applications for the position of City Attorney
be submitted and received in the City Clerk's Office before
5:00 p.m. on Wednesday, March 31, 1999.
The Members of Council invite comments by the public
regarding the City Attorney selection process or concerning an
applicant for the position.
File #38-83-132
Review and consideration of the following candidates for the position of School
Trustee:
Toni J. Brandon
Charles W. Day
Christine C. Proffitt (Application withdrawn)
Michael W. Ridenhour
Brian J. Wishneff
The abovenamed applicants will be interviewed by Council on Wednesday, April
21, 1999, at 6:00 p.m., in the City Council Chamber.
File #467
A. PUBLIC HEARINGS:
A public hearing to consider a proposal by the City of Roanoke to convey
by exchange a portion of City-owned property bearing Official Tax No.
3250801, being a vacant lot along Tinker Creek in the vicinity of Sand
Road, N. E. W. Robert Herbert, City Manager.
Adopted Ordinance No. 34213 on first reading. (7-0)
File #2-166
Be
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. Wilbur A. Drewery, 844 Dillon Drive, Vinton, Virginia, a former
employee of the Fire Department, addressed Council with regard to his
retirement from the Fire Department 23 days prior to adoption by Council
of a certain pension incentive ordinance.
File #70-429
Mr. James Armstrong, 619 Highland Avenue, S. W., addressed Council in
regard to the process for selecting a new City Manager.
File #104
Mr. Todd Bradley, an employee of Magic City Ford, addressed Council in
regard to suggested procedures for handling City decal vehicle transfers.
The matter was referred to the City Manager for further discussion with
Mr. Bradley.
File #20-106
Members of the Virginia Skyline Girl Scout Council addressed City
Council in connection with Girl Scouting and presented each Member of
Council with a box of Girl Scout cookies.
File #80-304
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #72-226-335
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A briefing with regard to the City of Roanoke Human Development Directorate was before
the Council of the City of Roanoke at a regular meeting which was held on Monday, March
15, 1999.
The briefing was received and filed.
Council Member Swain requested information on those portions of the Human
Development Program that are in need of improvement.
Council Members White and Wyatt advised that the City appropriates funds to agencies
such as Blue Ridge Community Services, Total Action Against Poverty and other human
service agencies, and the City also provides economic development incentives for potential
business development. They suggested that there should be a level of accountability as
to how City funds are spent and requested that the matter be referred to the City Manager
for report to Council.
The Mayor requested information on a Statewide assessment of human service programs
of Virginia localities and how the City of Roanoke ranks in the Statewide assessment.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Glenn D. Radcliffe, Director, Human Development
H:~AGENDA99hMAR. I 5 .WPD
HUMAN DEVELOPMENT
DIRECTORATE
Briefing to City Council
March 15, 1999
se of ,,To
Presen. tati
To'Present City Council Members information on
'the Directorate of Human Development:
Our mission, goals and program outcomes;
the nature and scope of services provided and how
we measure the return on our investments as well
as maintain our accountabil'ty,t ·
and
how our services and outcomes impact Ci
Council's Vision Statements.
.,l ut.,p(~ sc, of ()'"ur P g__P"roc
Develop an outcome-focused strategic plan confirming
our mission, goals, outcome objectives, and performance
measures, and outlining how each department contributes
to the overall success of the Directorate
Diagram the logic and interconnectedness of the
Directorate's mission, outcomes, performance measures
with City Council's Vision statements.
Exploring how we may work smarter, use resources wiser,
become more integrated and supportive of one another,
and deliver quality services to the citizens of Roanoke
City
City of Roanoke
Directorate of Human Development
Mission -- To prepare citizens to achieve and maintain
self-sufficiency and an outstanding quality of life.
Goals -- We develop and administer programs, services,
and resources to assist all citizens in becoming:
Responsible people
Competent people
Employable people
Healthy people
Resourceful, proactive people
City of Roanoke
Directorate of Human Development
Outcome Objecti'ves
-- Education and Employment
Building Life Skills, Strong Families &
Quality Living Environments
Individual & Community Health
Directorate of Human Development
Organizational Chart -- updated 7/98
II
Detention
Home
Outreach
Detention
Treatment Services
Juvenile
Court Srvs
Youth
Haven i
Crisis
Intervention
(Sanctuary)
Education & Community Services
I Office on
Youth
VA
Extension
Libraries
Dept. of
Social Srvs
Director of
Human
Development
CSA
RIC
Public
Health Dept.
Human
Development
Coordinator
FDETC '
Blue Ridge ,,
Cmn. Srvs. I
Administration
Executive ~
Human Services I ~
Human Services & [ /
Cultural Services I /
Commit
Total Action
' \g n)
ainsl Pove
Contract Programs
Fed. eral..l.y
M all dat, ed.,, ]PI, o g 1.: anl..~_
· Pubhc Health- Environmental sa
· Public Health- Infectious disease
· DSS - TANF, Food Stamps, Medicaid
· DSS - VIEW (employment)
· DSS - Foster Care, Adoption, Court Mediation
· DSS - Child Care and Transportation assistance
· FDETC - Workforce Development Program
· Sanctuary Outreach- Runaway & Homeless Youth
S"tate Man. d.a,'ted.
Proerams
· DSS - General Relief
· DSS - Assisted Living for Adults
· DSS - Fraud
· Court Services Unit
· Office on Youth- Diversion
· CSA- Comprehensive Services Act
· Youth Haven 1
· Crisis Intervention Center- iResidential
· Sanctuary Outreach- FOGH
· Juvenile Detention Center and Outreach Detention
· BRCS - Mental Health, Retardation and Substance Abuse
N e c e s s a'ry_' P r o g r am s
· Public Health- Education and Turning Poim
· Public Health - School Health, RAHP
· Public Health - Medical, Dental, Pharmacy
· DSS - On Going Services
· DSS - Home Health
· DSS - Pregnant Teen/Teen Parent
· DSS - Prevention Services
· DSS - Truancy Program
· FDETC - Work Keys, Summer Youth Program
· Homeless Assistance Team, Shelter Plus Care
· Libraries
· VA Cooperative Extension- 4H programs
· Sanctuary Outreach- ARTE
· DSS - Parenting Education
· DSS --VISSTA
· DSS - Foster Parenting Training
· Office on Youth- Summer Food Program
· Office on Youth - Summer Internships
· Office on Youth- School Board Family Counseling Center
· Community Education
· VA Cooperative Extension- Education programs
· Public Health- Baba Care and WIC
· Public Health- Resource Mothers and Males Only
Roanoke City Council Vision Statement
Roanoke, "The Star City", appreciating its past and planning for a
shinning future, will be a community of excellence providing an
outstanding quality of life through educational, economic and
cultural opportunities for all people who live, work and visit here.
I I I I
3/1/99
Effective Government
Roanoke City Government
will be a leading force in
achieving the future of our
community.
Economy
Roanoke, with its vibrant
downtown, will be a dynamic
diversified regional center of
commerce and tourism,
competing effectively in the
global economy.
Education
Roanoke will be a "learning"
community, providing the
necessary educational
resources and opportunities
for all persons to develop to
their maximum potentials.
Quality of Life
Roanoke will be a
community where every
person and every family
is important and
respected.
Directorate of Human Development
Mission:
To prepare citizens to achieve and maintain self-sufficiency and an outstanding quality of life.
laws and norms
I
Healthy people
Who practice prevention and absence
of disease
Goals - We develop and administer programs, services and resources to assist all citizens in becoming:
Responsible people I Competent people Employable people
Who obey legal, social and cultural I Who have necessary knowledge and Who are educated, trainable, and have a
skills to make life decisions good work ethic, life skills and social skills
I
Resourceful, proactive people
Who prevent problems from happening, are empowered to
help themselves, and know where to go for help and resources
I
Education and Employment
Citizens will have competitive
education and job skills that allow
them to obtain and maintain
employment at the level necessary to
meet their personal and family's
basic needs.
Primary Providers: FDETC, DSS,
Office on Youth, Contract with TAP
Outcome Objectives
Building Life Skills, Strong Families
and Quality Living Environments
Citizens will have the knowledge, skills
and positive encouragement necessary
to identify and met their personal needs
and the needs of any dependent family
members; to manage their daily life and
plan their future; and be protected from
physical abuse, neglect, and threats to
safety and property.
Primary Providers: DSS, CSA, Office
on Youth, Detention, Sanctuary, Youth
Haven, Libraries, VA Extension
I
Individual and Community Health
Citizens will be protected from
communicable illness & disease, and
have access to health education, and
affordable health care screenings,
services and medications necessary for
achieving and maintaining basic health
and wellness standards.
Primary Providers: Health Dept.,
DSS, VA Extension, Libraries,
Contract with BRCS
* Youth and adults who graduate from
high school, obtain a GED, and/or
complete a college degree or vocational
program
* Youth and adults who increase their
job search & interviewing skills and
work experience, and skills in
communication, conflict management,
budgeting, etc.
* Adults who obtain full or part-time
employment and no longer need
transitional support services
*Youth and adults have public access to
library information and materials
Key Measures of Success
*Children are provided safe housing,
counseling and supervision as needed, and
have no new charges or confirmed cases of
delinquency up to 12 months after discharge
*Families remain together as a result of our
intervention efforts, and have no new charges
or confirmed cases of abuse or neglect up to
12 months after discharge
*Adults and families are transitioned from
homelessness or substandard housing to long-
term, quality housing
* Households are prevented from being
evicted or having utilities disconnected
l
* People are educated on health risks,
prevention strategies and available health
and wellness resources
* Children, youth and adults receiving
appropriate and needed immunizations.
preventive screenings, medical care and
medications
* Businesses passing health department
inspections
* Pregnant teens who give birth to a
healthy baby
M~R-l~-1999 14~09 GR~NTS COMPL z YOUTH
15488531252
REOE~'VED
TOTAL P.02
MAR-12-1999 14:20 15408531252 96% P.02
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #132-367
Sandra H. Eakin
Deputy City Clerk
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 15, 1999, you were requested to prepare the proper measure memorializing the late
James E. Jones, former Member, Roanoke City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:XAGENDA99XlvlAR15 WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of March, 1999.
No. 34203-031599.
A RESOLUTION recognizing the meritorious services rendered to this City by W. Robert
Herbert, City Manager.
WHEREAS, W. Robert Herbert, City Manager, has announced his resignation effective April
9, 1999, and Mr. Herbert has served the City in exemplary fashion in several capacities for more than
19 years, including service as Director of Administration and Public Safety, from November, 1979,
to October, 1981, Assistant City Manager from October, 1981, to July, 1985, Acting City Manager
from July, 1985, to November, 1985, and City Manager from November 20, 1985, to present;
WHEREAS, Mr. Herbert's tenure as City Manager has been marked by unparalleled progress
for this community and its people, and under Mr. Herbert's leadership as City Manager, the City
received the All America City Award in 1988 and 1996;
WHEREAS, Mr. Herbert directed the City's response to and recovery from the terrible flood
of 1985, and since that time has led the City's efforts to deal with storm water management in a
proactive manner through construction ofproj ects such as the $18 million Williamson Road Project
as well as the Peters Creek Project;
WHEREAS, Mr. Herbert has also provided the leadership instrumental to construction of
infrastructure to meet the needs of the Roanoke Valley for many years into the new century,
including a new Terminal at the Roanoke Regional Airport completed in 1989, a new Regional
Landfill, which will meet the needs of the Roanoke Valley for sixty years, and related Transfer
Station completed in 1994, $31 million in water system improvements that will meet the City's
water needs for forty years completed in 1995, and commencement of $40 million in improvements
to the Sewage Treatment Plant and sewer interceptors;
WHEREAS, Mr. Herbert has been a pioneer in encouraging citizen involvement in City
government's decision making process, and the Roanoke Neighborhood Partnership is a national
model of a successful citizen involvement program consisting of twenty-five neighborhood groups
and three business partners;
WHEREAS, Mr. Herbert played an instrumental role in the Hotel Roanoke and Conference
Center Project which brought together a partnership of the City of Roanoke, Virginia Tech, Renew
Roanoke, a private foundation, and Doubletree Hotels for renovation of the Hotel Roanoke and
construction of a new, state of the art, adjoining, publicly-owned Conference Center; and
WHEREAS, Mr. Herbert has given unselfishly of his time and ability and served the City
with the utmost loyalty and devotion, displaying the highest professionalism and competence, and,
in particular, attributes of honesty, integrity, intelligence, articulateness, organizational skill and high
work ethic;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the Council
adopts this means of recognizing and commending the outstanding professional services rendered
to this City by W. Robert Herbert City Manager.
ATTEST:
City Clerk.
H: ~IEA S URESh'-herbext. I
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of March, 1999.
No. 36206-031599.
A RESOLUTION recognizing the outstanding service rendered to the City by Wilburn C.
Dibling, Jr., City Attorney.
WHEREAS, Wilburn C. Dibling, Jr., has served as City Attorney since January 1977 after
serving as an Assistant Attorney General of Virginia for approximately 6 years;
WHEREAS, Mr. Dibling is past-President of the Local Government Attorneys of Virginia,
which has presented Mr. Dibling with its Meritorious Service Award and the Association's Edward
J. Finnegan Distinguished Service Award for distinguished service to community, Commonwealth,
and the legal profession;
WHEREAS, Mr. Dibling has served as Chairman of the Section on Local Government Law
of the Virginia State Bar and as Chairman of the Effective Government Committee of the Virginia
Municipal League;
WHEREAS, Mr. Dibling has held many positions of statewide importance, including service
on the Governor's Advisory Commission on the Dillion Rule and Local Government and the Virginia
Code Commission Task Force on Title 15.1 (Local Government Law);
WHEREAS, Mr. Dibling recently served as the Chairman of the Local Government Attorneys
of Virginia Ad Hoc Committee on the Freedom of Information Act;
WHEREAS, Mr. Dibling is currently President-Elect of the Roanoke Bar Association;
WHEREAS, Mr. Dibling has been a devoted servant of the law and of the City of Roanoke
and has given unselfishly of his time and abilities while displaying the highest degree of
professionalism and competence;
WHEREAS, by practicing preventive law, Mr. Dibling has skillfully guided the City's legal
affairs and furthered and protected the legal interests of the City; and
WHEREAS, Mr. Dibling will be greatly missed by this Council and by the officers and
employees of the City.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that Council
adopts this Resolution as a means of recognizing and commending the outstanding professional
services rendered to the City by Wilbum C. Dibling, Jr., City Attorney.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City' Clerk
March 19, 1999
File #80-367
Mr. George W. Carden
1804 Duke of York Quay
Virginia Beach, Virginia 23454
Mr. Terry B. Carden
910 Greensboro Avenue
Virginia Beach, Virginia 23451
Mrs. Mariam Wilburn
P. O. Box 141
Castlewood, Virginia 24224
Dear Mrs. Wilburn and Gentlemen:
I am enclosing copy of Resolution No. 34205-031599 memorializing the late Laban
Johnson, Jr. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, March 15, 1999.
The Members of City Council send their deepest regrets at the passing of Mr. Johnson.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc: W. Robert Herbert, City Manager
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of March, 1999.
No. 34205-031599.
A RESOLUTION memorializing the late E. Laban Johnson, Jr.
WHEREAS, the members of Council have leamed with regret of the passing of E.
Laban Johnson, Jr., on March 2, 1999;
WHEREAS, Mr. Johnson commenced his career in education in 1964 when he began
teaching drama at Jefferson High School and thereafter at Patrick Henry High School;
WHEREAS, while at Patrick Henry High School, Mr. Johnson oversaw the design of
the Clara Black Auditorium and incorporated his knowledge of theater production into
various architectural improvements for the building;
WHEREAS, Mr. Johnson performed in and directed numerous live performances and
was much loved by Roanoke audiences;
WHEREAS, in 1985, Mr. Johnson assumed the position of first Special Events
Coordinator for the City of Roanoke, a capacity in which he has served until his retirement
in 1996;
WHEREAS, as Special Events Coordinator, Mr. Johnson supervised and directed the
operations of numerous major events, including large festivals that attracted thousands of
tourists to the City;
WHEREAS, Mr. Johnson served on numerous boards and committees of area arts
organizations and was an ambassador of good will for the City;
WHEREAS, Mr. Johnson, for a number of years, had his own radio and television
shows which were widely successful; and
WHEREAS, Mr. Johnson was perhaps best known as the co-host of "Cooking
Cheap", an internationally syndicated, comedy cooking show, produced in Roanoke;
WHEREAS, upon his retirement in 1996, City Council designated the amphitheatre
in Elmwood Park as the Laban Johnson Amphitheatre; and
WHEREAS, this Council desires to take special note of the passing of this
distinguished Roanoker;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council adopts this resolution as a means of recording its deepest regrets
at the passing of E. Laban Johnson, Jr., and extends to his family and friends the sympathy
of this Council.
2. The City Clerk is directed to forward an attested copy of this Resolution to Mr.
Johnson's cousins, Barbara Carden Hawkins of Roanoke, George W. Carden, Jr. of Virginia
Beach, and Terry B. Carden of Virginia Beach, and Marian Wilburn of Castlewood.
ATTEST:
City Clerk.
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
March 15, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
March 15, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Response to inquiry on the public inebriate and the
legal mechanism to deal with providers' of alcohol to
inebriated persons
During the December 7, 1998, City Council meeting, Council acted on a report
on jail-based public inebriate intervention and treatment program. At that time,
Councilman Carroll Swain requested information regarding the problem of public
inebriation and the legal mechanism to deal with businesses who sell alcohol to
inebriated persons. Subsequently, Police Chief Joe Gaskins called Councilman Swain
and talked with him concerning this subject. Councilman Swain indicated to Chief
Gaskins that he was interested in two matters dealing with public inebriation. Those
matters being:
What methods are available to deal with businesses that sell alcohol to
inebriated citizens?
2. What is the general cost to the city dealing with the public inebriate?
For Fiscal Year 1997/98, the Roanoke City Police Department made 2,694
arrests for Drunk in Public. This figure constitutes 19% of the 14,109 criminal arrests
made by the Police Department in that period.
Section 4.1-304, Code of Virginia, prohibits the sale of alcoholic beverages to
those who are underage, interdicted, or intoxicated. Violation is punishable as a Class
1 Misdemeanor. Virginia does not recognize dram shop liability which would allow civil
negligence claims to be pursued for injuries resulting from sales to intoxicated persons.
Several training programs, notably the "TIPS" program, are available to train individuals
who sell alcohol on how to recognize those who are under age or under the influence.
The Honorable David A. Bowers, Mayor
and Members of City Council
Page 2
March 1, 1999
While Roanoke City Circuit Court has recently entered interdiction orders against
several individuals, this affects only a handful of persons in our valley. Sellers of
alcohol are not required to inquire if the purchaser has been interdicted.
The Roanoke City Police Department last conducted a "sting" operation to
charge for illegal alcohol sales in 1996. That operation targeted sales to underage
persons. Twenty (20) charges were placed, and General District Court dispositions on
those cases were primarily small monetary fines. Charges for sale to intoxicated
individuals are comparatively rare, as most clerks recognize their risk for such sales to
clearly inebriated persons. Investigation of illegal sales to intoxicated persons is
dependent upon police observation of the event and then being able to prove that the
seller knew or should have known that the purchaser was intoxicated. Liability issues
prohibit the use of an intoxicated person as an informant to pursue such prosecutions.
On occasion, police and/or the Virginia Alcohol and Beverage Control Department are
able, due to first hand knowledge, to cite violations involving an adult purchasing
alcohol for an underage individual or someone intoxicated.
In 1998 (through 12-15-98) Roanoke City Police placed three (3) charges for
violation of Section 4.1-304, Code of Virginia. The Roanoke office of the Virginia
Alcoholic Beverage Control Department reports that they placed five (5) charges under
this Code section within the City of Roanoke in 1998. As with the city police, those
charges are predominantly for sale of alcohol to underage persons. No repeat
offenders were charged in 1998, and the General District Court disposition for these
cases was the imposition of fines less than $250.
The Roanoke City Sheriff's Department and Roanoke City Police Department
have estimated the general cost of arresting, booking and housing the public inebriate.
According to those estimates during FY98 approximately $211,000.00 expense was
incurred in arresting, booking and housing the arrestees. This does not include costs
associated with medical expenses, transporting inebriates to medical services as
necessary and other directly associated costs. These cost estimates do not include the
human services and preventive type services offered the public inebriate.
As Council is aware, Sheriff McMillan is initiating a pilot program to deal with the
public inebriate (those found violating their interdiction order.) The jail-based public
inebriate program will focus on those guilty of violating their interdiction orders. Each
participant will receive intensive substance abuse treatment services in a therapeutic
setting; comprehensive medical services; and participation in the community inmate
work program. This program is funded by a state grant.
The Honorable David A. Bowers, Mayor
and Members of City Council
Page 3
March 1, 1999
The public safety and human services of our organization continue to look for
real solutions for the complex problem of public inebriation. George Snead is available
if you have any questions.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/VVLA/hw
CC;
Wilburn C. Dibling, City Attorney
James Grisso, Director of Finance
Mary F. Parker, City Clerk
George McMillan, Sheriff
George Snead, Director of Public Safety
Glenn Radcliffe, Director of Human Development
Donald Caldwell, Commonwealth's Attorney
A. L. Gaskins, Police Chief
Donna Norvelle, Homeless Assistance Team
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #335
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to certain services provided by Blue Ridge Community Services of
Roanoke Valley, was before the Council of the City of Roanoke at a regular meeting which
was held on Monday, March 15, 1999.
Council Member Wyatt requested that Blue Ridge Community Services provide a briefing
on its proposed performance contract for fiscal year 1999-2000 within 90 days, including
the following information:
A comparison of services provided by the City of Roanoke with the following
Virginia localities: Alexandria, Portsmouth, Richmond, Norfolk, Petersburg, Bristol,
Lynchburg, Roanoke County, Vinton and Salem; i.e.:
Amount of local, State and Federal funding;
Funding per capita;
Types of services provided (those services that are equal to or
similar to those services provided by the City of Roanoke, services
that those localities provide in addition to services provided by the
City of Roanoke, services that the City of Roanoke provides that
those localities do not provide); and
An accounting of administrative staff and service provider staff.
H ?xAGENDA99',MAR 15.WPD
W. Robert Herbert
March 19, 1999
Page 2
It was the consensus of Council that the request would be referred to you for further report.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pcz
Fred P. Roessel, Jr., Ph.D., Executive Director, Blue Ridge Community Services,
301 Elm Avenue, S. W., Roanoke, Virginia 24016-4001
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
H :~,AGENDA99'vMAR 15 W~ D
Office of the City Manager
March 15, 1999
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject:
Request for Tnformation on the
Services and Funding Streams for
Blue Ridge Community Services
Dear Mayor and Members of City Council:
At the ~lanuary 19, 1999 council meeting, council member Ms. Wyatt
requested information on the programs Blue Ridge Community Services
provides to citizens. Ms. Wyatt specifically requested information on the
services/programs being provided, the funding sources, and the needs or
gaps in services/programs.
Attached are individual pages for mental health, mental retardation and
substance abuse services that list the services, funding sources, numbers of
clients, and mandates or restrictions. We have also included information on
the strategic factors influencing service delivery.
The services/programs planning overview that is included is Blue Ridge
Community Services format to develop the comprehensive plan of services.
With the requirement for governing bodies to approve the performance
contract for the provision of mental health, mental retardation and
substance abuse services, City Administration would recommend that Blue
Ridge Community Services be asked to prepare a briefing to council on the
proposed performance contract for the 1999/00 fiscal year within the next
three months.
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va.us
Mayor Bowers and City Council Members
March 15, 1999
Page 2
Mr. Glenn Radcliffe, Director of Human Development, is currently on a state
work group that includes representation from Virginia Municipal League,
Virginia Association of Counties, the local government attorneys association,
and Virginia Association of Local Human Services Officials to negotiate the
format of the performance contract that will be utilized by all community
services boards. We will keep you informed of progress of the group.
If you have questions about this matter, please contact Glenn D. Radcliffe,
Director of Human Development.
Sincerely yours,
W. Robert Herbert
City Manager
XC:
Glenn D. Radcliffe, Director of Human Development
Fred Roessel, Blue Ridge Community Services
Wil Dibling, City Attorney
Robert Williams, Chair, Blue Ridge Community Services Board
.lim Grisso, Director of Finance
Mary Parker, City Clerk
Blue Ridge Community Services
Service / Program Planning Overview
The funding profile for providing community based mental health, mental
retardation, and substance abuse services has changed significantly over the past
decade. With the implementation and growth of the Medicaid State Plan Option (SPO)
and Medicaid Waiver the system has shifted from grant funding with a certain amount
of local autonomy to meet perceived community needs, to a reimbursement system
targeted to state identified services and populations. At the beginning of this period
State Base Funds represented approximately 60% of our funding. It now comprises
less than 45%, with a third of that amount annually withdrawn to match Medicaid SPO
and Waiver. Even the local tax funds of the CSB are considered to be "State
controlled" until the Board rises above the 90:10 match ratio on State Base Funds.
Only local tax funds in excess of the required match may be used to meet locally
identified needs not included in the State priorities. Currently almost all of the services
provided by Blue Ridge Community Services are mandated in one of three ways:
1. Mandated by Code, such as emergency or crisis services and case
management;
2. Restricted Funds, such as MH Sexual Assault and Awareness (SARA)
funds, MR Federal Day Care funds, and SA Federal HIV funds;
3. Targeted Populations, such as seriously mentally ill adults (SMI),
seriously emotionally disturbed children (SED), adults with mental
retardation who need residential or employment services, substance
abusing women, and prevention services for youth.
Statewide implementation of the proposed Managed Care Model for behavioral
healthcare services will reduce even further the ability of the CSB to set priorities to
meet locally identified needs.
There are two parts to the CSB planning process, the biennially prepared input
to the State Comprehensive Plan, and the annual Performance Contract. In preparing
the local portion of the State Comprehensive Plan, input is sought from consumers,
family members, advocacy erganizations, and public and private human serW'g:es
agencies in order to assess local service needs. The CSB plan is then prepared and
an advertised public hearing is held. After the public hearing, the Board reviews the
plan for any changes which need to be made, approves the final plan and submits it to
be included in the Health Planning Region III Plan. The plans from the five Health
Planning Regions are then combined with the state facility plans by the Department of
Mental Health, Mental Retardation, and Substance Abuse Services to form the State
Comprehensive Plan. The State Comprehensive Plan is then submitted for a series
of advertised regional public hearings, one of which is usually held in Roanoke. The
final Plan then becomes the basis for the MH, MR, and SA section of the Governor's
Biennium Budget.
The Performance Contract is the annual implementation phase of the ongoing
planning process. Each year the CSB reviews the current services, assessed needs,
and proposed services from the approved plan and prepares a Performance Contract
which is negotiated with the Department of Mental Health, Mental Retardation, and
Substance Abuse Services. Under current policy the Performance Contract is subject
to an advertised public hearing and submitted to the member governments for
approval. Upon final approval by the Department of Mental Health, Mental
Retardation, and Substance Abuse Services, the Performance Contract becomes the
basis for the fiscal year's funding for the CSB, and the service standard against which
the CSB's performance is measured in the Board's annual report to the Department.
The information from this report is then broken out by jurisdiction, summarized, and
becomes the basis for the Local Progress Reports presented in the fall to each of the
member governments.
Blue Ridge Community Services
Mental Health Services
The Division of Mental Health Services provides programming from ten subcategories of the
Taxonomy of Core ServiCes of the Department of Mental Health, Mental Retardation, and
Substance Abuse Services (the Department).
Some of the sen/ices are mandated by the Code of Virginia, such as Emergency Services and
Case Management. Other sen/ices have been developed in direct response to the recognized
needs of our identified target populations; adults with serious mental illness (SMI), children and
adolescents with or at risk for serious emotional disturbance (SED), and the medically indigent of
our community. Still other sen/ices are based upon community needs as identified through the
ongoing state and local comprehensive planning process and work with local advocates.
Although funding for our services comes from many sources, there are restrictions of several
kinds. Some allocations of State General funds are for specific use only. $889,850, or 38.6% of
the FY'99 Mental Health State General Funds dollars fall into that category. $68,161 or 20.8% of
our Local funds are restricted by contract. Virtually all of our Federal dollars are restricted, either
for use on behalf of SMI adults or SED children and adolescents, or for people at risk of
homelessness. Much of the Fees/Other funds we receive also comes with restrictions; most
significant are SPO Medicaid and the Comprehensive Services Act (CSA) pool funds. SPO is for
select services to target populations, and must be matched with State dollars at 48.43%. CSA
dollars are client specific for SED children or adolescents. The $2,799,239 budgeted for these
reimbursement sources represents 86.6% of our total Fees/Other.
Services Summary
Emergency: Crisis intervention, stabilization, and referral assistance, available 24 hours/ 7
days a week, either by phone or face-to-face, as mandated by the Code of Virginia. An additional
component of this service is pre-admission screenings for those individuals who meet the criteria
for involuntary inpatient commitment through judicial process.
Outpatient: An umbrella of services including: diagnosis and intake screenings, individual, group
and family counseling, psychiatric and psychological evaluation, and nursing services including
dispensing of medications. These services parallel those available in the private sector, but are
available to those without the financial resources to access private care.
Counseling and psychiatric services are provided to children and adolescents for several
reasons. Outpatient services are a standard part of any community system of care for seriously
emotionally disturbed children and adolescents, and are recognized as such nationally. Also, they
are the most commonly requested service by the public, often the first step or a required
component in receiving mental health treatment. The demand for services always exceeds the
supply. The Keeping Our Kids at Home (KOKAH) program was initiated by advocates and
Delegate Vic Thomas, and is funded by the General Assembly in order to provide psychiatric
crisis stabilization to children and adolescents in the community.
Intensive In-Home Services: These services originally were initiated to respond to State and
national concern regarding the number of children having to be removed from their homes in
order to receive intensive mental health treatment. Intensive In-Home Services is a standard part
of any community system of care for seriously emotionally disturbed children and adolescents,
and is recognized as such nationally. The original capacity has grown over the last decade from 4
cases to 36. The growing demand has resulted from the local implementation of the
Comprehensive Services Act (CSA), and funding to expand the sen/ice has come from matching
Medicaid reimbursement with State Pool Funds dollars. Should this CSA demand diminish, it is
expected that the service capacity will decrease to reflect that
Case Management: Code mandated services to assist individuals and their family members in
accessing needed services that are responsive to individual needs. Sewices include: outreach to
potential consumers, assessing needs and planning services; linking the individual to services
and supports; assisting the person directly to locate, develop, or obtain needed services and
resources; coordinating services with other providers; enhancing community integration; making
collateral contacts; monitoring sewica delivery; and advocating for people in response to their
changing needs. Specialized case management is also provided to the homeless in the City of
Roanoke through a federally funded outreach program for adults with serious mental illness who
are in shelters or on the skeets.
Assertive Community Treatment: A targeted outreach effort by a multi-disciplinary team to
those people who need high levels of mental health supports and services, but who, because of
their psychiatric conditions, are resistant to treatment in traditional settings. 24 hour availability;,
case management, supportive counseling, symptom management~ medications monitoring, crisis
intervention, skills training, individualized community supports development. A'goal of this service
is significant reduction in state hospital utilization.
Therapeutic Day Treatment: These sewices have demonstrated the kind of growth and
development described for Intensive In-Home Services. They are a standard component in a
community system of care for seriously emotionally disturbed children and adolescents, and are
recognized as such nationally. Day Treatment was initiated in the 1980's to respond to a need of
the Roanoke City Schools to have specialized programs in order to be able to educate some
children with serious emotional and behavioral problems. The service capacity has grown from 2
children to up to 55 in order to keep children in special education services in the public schools.
This expansion has been funded with Medicaid and CSA fees. Should demand decrease, service
capacity will decrease to reflect it
Rehabilitation: Psychosocial rehabilitation is embodied in the Mountain House Clubhouse
program. This special rehabilitation model is devised for adults with serious mental illness who
need to relearn skills for work readiness, social interaction, and community integration. The model
was developed in the 1970's at Fountain House in New York. It provides a closeknit atmosphere
of mutual support, and is based on wellness rather than illness.
Alternative Day Support: This category includes Education/Recreetion services for enrichment
and leisure activity. We contract with the Therapeutics Section of the Roanoke County
Department of Parks & Recreation for specialized programming throughout the year for adults
with sedous mental illness.
Supervised Services: Overnight care in conjunction with supervision and services; includes
supervised apa~ents, emergency shelter, and sponsored placements. Apartment placements
are targeted at adults with serious mental illness who are also consumers of other of our services.
Services include skills training in budgeting, food preparation, housecleaning, medication
management, and other daily living activities.
Prevention: Two programs that are categorized as prevention in mental health are Deaf
Services and Sexual Assault Response & Awareness (SARA). These programs have the dual
purpose of sewing their target populations and at the same time providing community education
and advocacy. Deaf Services is a regional offering of the Department, while SARA is funded by
competitive grants from the Virginia Deparl~nent of Health.
Core Service State Local
Emergency 178,546 52,156
Blue Ridge Community
Mental Health Services -
Federal Fees/Other # Clients
185,378 198,667 1,800
Services
FY '99
Mandates I Restrictions
State Code Mandated; Federal funds restricted to SMI Adults
Outpatient 1,032,701 149,043 103,299 580,875 1,800
Intensive In-Home 76,055 16,171 74,550 652,088
143,500 State funds restricted to KOKAH; Federal funds
restricted to SMI Adults and SED C&A
100 Targeted population; Federal Funds restricted to SED C&A
Case Management
17,144 67,311 19,192 584,422
1,000 State Code Mandated; 65,161 Local restricted by contract;
Federal funds restricted to PATH services
Assertive Community 599,000 136,728
Treatment
40 Targeted population; State funds restricted to a pilot project
for PACT sewices
Therapeutic Day 2,594 778,800
Treatment - C&A
80 Targeted population; service availability dependent upon
SPO Medicaid and CSA pool funds
Rehabilitation 202,906 22.382 35,000 170,531
100 Targeted population; Federal funds restricted to SMI Adults
Altemative Day Supporl
Supewised Sewices
12,000 3,000
97,350 11,910
Prevention 87,876 3,367 131,188
125 Targeted population; Local funds restricted as match
635 State funds restricted to SMI Adults for residential supports;
Local funds restricted by contract
nla 50,000 State funds restricted to services for Deaf consumers
Other funds restricted by Department of Health grant to SARA
Totals by Category 2,303,578 327,934 417,4t9 3,233,299
BLUE RIDGE COMMUNITY SERVICES
FY'99 Performance Contract
Mental Retardation Services
The Department of Mental Health, Mental Retardation and Substance Abuse Services and the
Virginia Association of Community Services Boards have developed the CORE SERVICES
TAXONOMY to define the array of community and state facility services. The Taxonomy
maintains six core services categories: emergency, inpatient, outpatient and case
management, day support, residential, and prevention and early intervention. These services
are included in section 37.1-194 of the Code of Virginia. The Taxonomy also includes 27
subcategories to reflect the vadety of programs or types of services within each category and
encompass the broad diversity of service modalities in Virginia. The Division of Mental
Retardation Services provides programming from 11 of these subcategories. While the Core
Services Taxonomy does not constitute a mandate for the provision of all services, it is the
established framework within which Community Services Boards, State Facilities, and the
Department plan future services development.
Case Mana,qement
Assists individuals and their families in accessing needed services. Includes: Identifying and
reaching out to potential consumers; assessing needs and planning services; linking
individuals to services and supports; assisting individuals in locating, developing, or obtaining
services and resources; coordinating services with other providers; enhancing community
integration; making collateral contracts; monitoring service delivery; and advocating for people
in response to their changing needs.
Supported Employment
On-going support services that may include transportation, job-site training, counseling,
advocacy, and any other supports needed to achieve and to maintain consumers in
competitive employment settings in the community.
Alternative Day Support Arran.qements
Services providing education, recreation, enrichment, and leisure activities for consumers.
Supportive Services
Services that support individuals in their own housing arrangements, typically the family home.
In-home staff provide training, assistance, and supervision that maintains or improves an
individual's health, development, and physical condition. Respite care provides sitting services
and serves as a clearinghouse for families that need respite for illness, vacation, etc.
Provides financial assistance, services, and technical supports to families that choose to
provide care at home for family members who have mental retardation and emotional
disturbance or physical handicaps. The family defines the support needed to improve their
quality of life or strengthen their capacity to provide care. Services include respite care,
adaptive equipment, personal care supplies and equipment, behavior management, minor
home adaptation or modification, day care, and other extraordinary needs.
Early Intervention
Provides family-centered, community-based services designed to meet the developmental
needs of infants and toddlers and the needs of their families as these needs relate to
enhancing the child's development. Services also prevent or minimize the potential of
developmental delays and increase the capacity of families to meet the needs of their at-risk
infants and toddlers. Infant and toddler intervention is delivered through a comprehensive,
coordinated, interagency, and multi-disciplinary services system.
Hi.qhly Intensive Services
Residential programs which provide overnight supervision in conjunction with intensive
treatment or training needed to maximize consumer inclusion and integration in the community.
Services may be provided in a group home setting or community apartments.
Intensive Services
Residential programs which provide overnight supervision to individuals needing training and
assistance in basic daily living functions. Services may be provided in a group home setting or
community apartments.
Supervised Services
Residential programs which provide supervision and supports to individuals in community
apartments and overnight respite for family illness, vacations, etc.
Rehabilitation
Day Support program designed to provide community-based training in daily living to adult
consumers. Training, support, assistance, transportation, and supervision are offered in
settings which allow peer interaction, community experiences, and active participation.
Sheltered Employment
Provides for the development of social, personal, and work-related skills for individuals who
are not ready, are unable, or choose not to enter into competitive employment.
BLUE RIDGE COMMUNITY SERVICES
FY'99 Performance Contract
Mental Retardation Services
Core Service Subcategory State
Case Management $ 186,142
Local
$ 28,223
Supported Employment $ 78,485 $ 19,621
Alternative Day Support $ 21,675 $ 26,315
Arrangements
$ 178,477 $ 19,936
Supportive Services
Family Support $ 84,618 $ 12,644
Early Intervention $ 89,000 $ 12,266
Federal
Fees/Other # Clients
$ 628,653 680
45
$ 18,409 275
$ 320,474 200
$ 24,078 $ 14,372 175
$ 21,620 50'
Mandates/Restrictions
Mandated by the Code of Virginia. Consumers who need
Targeted Case Management are eligible for reimbursement
through Medicaid State Plan Option (SPO). Participation in
SPO requires a 48.43% match from State General Funds.
Targeted Population. While this services is approved for
reimbursement through Mediciad Waiver, rates are not
sufficient to cover the costs established by the Department of
Rehabilitation Services.
Cooperative agreement with Roanoke County Department of
Parks and Recreation providing 55% of matching funds.
Provides therapeutic summer recreation for school age children '
and adults with no other day programming.
Targeted Population. In-home support is provided with a fee for
service through Community Medicaid Waiver with a 48.43%
match requirement form State General Funds. Respite Care
funds increase families' capacity to provide care at home,
thereby preventing institutionalization.
Targeted Populations. Restricted by State Grant funding for
families providing care at home and by Federal Day Care funding
for parents working or receiving job-related training.
Restricted by Federal Part H funding and State agreement
requiring maintenance of effort funding.
Core Service Subcategory State Local Federal Fees/Other # Clients
Highly Intensive Services
Intensive Services
Supervised Services
Rehabilitation
Sheltered Employment
Total by Funding Soume
$ 222,946
$ 128,095
$ 68,434
$ 106,874
$1,164,746
$ 26,445
$ 19,422
$ 10,376
$ 26,718
$ 201,966
$ 24,078
$ 1,528,625
$ 428,509
$ 79,039
$ 240,832
$ 3,280,533
Mandates/Restrictions
35
Residential supports are provided with a fee for service through
Community Medicaid Waiver and the Department of Social
Service. Also Targeted Population which includes individuals
with mental retardation and emotional disturbance.
18
Residential supports are provided with a fee for service through
Community Medicaid Waiver and the Department of Social
24 Targeted Population. Reimbursement for Residential Respite
from Coummunity Medicaid Waiver when possible.
125
Targeted Population which includes individuals needing day
suppod. Fees are provided though the Community Medicaid
Waiver.
24 Targeted Population which includes day suppod for special
education graduates and individuals with mental retardation and'
emotional disturbance.
BLUE RIDGE COMMUNITY SERVICES
DIVISION OF SUBSTANCE ABUSE SERVICES
The Division of Substance Abuse Services provides a full continuum of alcohol and other drug
prevention, treatment, rehabilitation, early intervention and support se~ices, with emphasis on
reducing substance abuse in our communities.
SUMMARY OF SERVICES
Outpatient: These services provide substance abuse counseling to adolescents and adults.
Individual, group and family counseling is available. Specialized services including counseling
and education are accessible to inmates in the three jails within the catchment area. Intensive
substance abuse outpatient services provide a concentrated lO-week program. Services are
offered in both day and evening sessions three times w~ekly.
Case Manaqement: Services assist individual?: and their family members to access programs
with the division and our community that am responsive to individual needs. 'A centralized intake
and assessment center matches clients to the appropriate level and intensity of treatment based
on an evaluation of the client's strengths and needs. Resource coordination for pednatal women
with, or at risk for, substance abuse problems is available. Support services link individuals to
resources within the community.
DaY Treatment: A comprehensive treatment program, available six hours a day, Monday
through Friday, provides more intensive services for adults with sedous alcohol or other drug
abuse disorders. Participants am involved in treatment groups, individual counseling,
educational groups, family therapy, and relapse prevention. These services am provided both.
in a non-residential setting and to inmates in Roanoke City and Roanoke Country jails.
HiGhly Intensive Service~_: A residential unit provides the intoxicated client and those
expenencing withdrawal symptoms with a medically supervised program of detoxJfication from
alcohol and/or other drugs. The length of treatment is generally from three to seven days.
Intensive Se~ices:
Primary Care - A thirty-day residential , :tment program that provides a therapeutic
environment in which adult men and worne~ may address their alcohol/drug addiction. A
cognitive-behavioral program addresses the complex i:~__,es of the whole person. Se~ices
include individual and group counseling, and other treatment strategies that help ameliorate the
client's identified problem areas.
Long-Term I-iabilitation - An intensive therapeutic community that utilizes the program milieu as
well as individualized treatment planning to promote positive behavioral change. The program
duration is four to six months, with continuing care provided. Services offered include individual,
group and family therapy, case management, vocational counseling and the improvement of
independent living sidlis, including GED classes.
Prevention: This program provides education, awareness and skill building services which are
designed to help empower children, youth and adults to resist pressures to use alcohol, tobacco,
ana other drugs and/or engage in other destructive behaviors. Presentations, training and
consultation, support groups, stress management workshops, Just Say No Clubs, Youth Clubs
and conflict mediation seminars are some of the prevention services offered.
CORE SERVICE
Outpatient
Case Management
Day Treatment
Highly Intensive Services
Intensive Services
Prevention
Totals by Category
STATE LOCAL
710,926 74,486
381,866 55,273
214,635 24,701
BLUE RIDGE COMMUNITY SERVICES
SUBSTANCE ABUSE SERVICES - FY '99
FEDERAL
BLOCK GRANT
100,000 LINK
37,770 HIV
56,341 A/D Jail Tmt.
42,295 HIV
32,343 A/D Jail Tmt.
240,677 SARPOS
39,208 SA SSI
194,456 Alcohol FBG
47,224 61,655 312,855 Alcohol FBG
423,410 Drug FBG
178,000 Prevention
77,427 Drug FBG
114,833
FEES/ # MANDATES/RESTRICTIONS
OTHER CLIENTS
1,469,484 216,115 1,734,782
183,832 821
131,636 638
32,500 188
51,020 568
324,901 352
57,298 N/A
781,187
$60,000 State funding is restricted to SA Jail Svcs; Department
of Corrections (DOC) contracts account for $173,832 in fees.
State funding targets priority populations.
LINK funds give priority to treatment and prevention services
to pregnant substance abusers; HIV funding requires
counseling and education; Alcohol/Drug (A/D) Treatment is
restricted to services for inmates in local jails; $10,224 State
dollars restricted to SA Jail Services; State funding targets
priority populations.
HIV funding requires counseling and education; A/D Treatment
funds are allocated for services to jails; $30,000 in fees
reflects a DOC contract for Day Treatment.
$240,677 Substance Abuse Residential Purchase of Service
(SARPOS) is restricted to residential services within our local
catchment area; Supplemental Security Income supports
prioritized services to former and current SSI recipients;
Alcohol Federal Block Grant (FBG) is targeted to Federal
priority populations. A contract with DOC accounts for $2,520
in fees; $46,000 of Other fees are reimbursement for
out-of-catchment area residential clients.
$22,224 State dollars are restricted to residential services;
$25,000 in State funds are restricted by contract to use at
Bethany Hall; $61,655 in Local are Bethany Hall contributions;
Alcohol and Drug FBG funding targets Federal priority
populations which use drugs intravenously or are at high risk;
$133,728 represents fee income attributed to Bethany Hall;
DOC contracts amount to $67,500 for residential services;
$77,427 Other is restricted FY'98 funds carried into FY1999 to
complete renovations to Shenandoah Recovery Center.
Prevention federal funds provide services consisient with the
six federal strategies for prevention activities. Contracts with
Botetourt Co. Schools and the Housing Authority represent fees.
COMPREHENSIVE STATE PLAN FOR 1998 - 2004
PART II. STRATEGIC FACTORS INFLUENCING SERVICE DELZVERY
Blue Ridge Community Services (BRCS) is a multijurisdictional
community services board.which includes the Cities of Roanoke and
Salem and the Counties of Botetourt, Craig, and Roanoke. Factors
influencing service delivery and the need for services concentrate
in the urban population of Roanoke City. However, some of the
factors are regional or specific to other jurisdictions.
The population of this catchment area is 235,300. The estimated
prevalence of' individuals age 20 and over with serious mental
illness is 9,468. The estimated prevalence of children and
adolescents with serious emotional disturbance is 2,564. The
estimated mental retardation prevalence is 7,056.
A slow but steady increase in foreign-born populations, Asians in
particular, should be noted for our catchment area. The 1980
census indicated the presence of 200 Asians in the Raonoke area.
By the 1990 census, this figure jumped to over 2,000. According to
Refugee and Immigration Services, the number of Asians continues to
increase. While the youth use various illegal drugs, alcohol is
the preferred drug of choice among adults. Treatment opportunities
are often limited due to language barriers.
BRCS is unique since it is the only urban CSB in HPR III. Because
of urbanized services provided in Roanoke City, individuals tend to
gravitate to this area for low-income housing, employment,
transportation, etc. Roanoke City ranks higher than the state
average in the percentage of families with children headed by a
single female and the percentage of families living below the
poverty level. Roanoke City and Craig County rank higher than the
state average for the percentage of students approved for free or
reduced school lunch. The risk to children for developing serious
emotional disturbances are, therefore, increased as the resources
for families to respond are decreased. The current array of
services at BRCS serves approximately 10% of the number of children
estimated with serious emotional disturbance in the catchment area.
As the number of children in out-of-community care with serious
emotional disorders return for or remain in the community for
services, the demand has and will continue to increase
significantly.
Resources for homeless and indigent individuals are not available
in surrounding areas. Over 50% of the individuals seen in the BRCS
crisis program are either new or inactive cases which often limits
or complicates treatment options.
The increasing availability of heroin and crack/cocaine, as well as
the utilization of prescription and non-prescription drugs by all
segments of the population overtaxes current treatment capabilities
and requires a greater demand of community prevention resources,
particularly aimed at younger adult populations.
Our area faces many of the challenges inherent with poverty. The
percentage of teens not attending school and graduating from high
school is higher than the state average (Roanoke City). The
percentage rate of.low birth weight babies and births to teenage
mothers are increased. Also the infant mortality rate (Salem) and
the child (ages 1-14) death rate (Roanoke City) are higher than ~he
state average. In Botetou~t County, the violent death rate of age
1-19 years is higher than the state average..
A higher rate of incarceration and the concomitant increase in
probationers and parolees is anticipated and will necessitate the
dedication of more resources, especially in personnel, both to the
correctional institutions and to the post-release populations.
Private providers are well-established which, with the trend to
reduce the census at state facilities, results in increased
discharges to our catchment area. Also, the large number of Adult
Care Residences (ACR) increase~ the need for case management and
other support services.
Roanoke serves as a major medical center for surrounding areas,
providing specialized assessments and treatment services. These
services include a neonatal unit at a local hospital. This results
in more accurate, more frequent, and earlier identification of
developmental delays. There is also a significant emphasis on the
diagnosis and treatment of consumers with multiple diagnoses who
require a complex array of service modalities. The development of
new medications for individuals with mental illness is a positive
trend, but access to these medications is limited for many
consumers due to cost. Also, managed care and private hospitals
limit services for privately insured individuals, which increases
applications for services from CSB's.
Private providers for early intervention services for infants and
toddlers with developmental delays are well-established, and
federal funding through Part H is insufficient for current demand.
The Greater Roanoke Interagency Program for Infants and Toddlers
(GRIP) projects an average annual growth of 15% of new families.
There is significant competition with private vendors in attracting
appropriately accredited personnel to meet the requirements of
managed care organizations. Because of this, the licensure of
current staff in the public sector needs to be encouraged.
Continued expansion of Medicaid funded serviqes curtails the
ability of BRCS to develop and operate programs for individuals not
receiving Medicaid.
Local match from most participati'ng jurisdictions is minimal, which
reduces our ability to contract with private providers who do not
have match available.
Welfare Reform and more restrictive Childhood Disability
Regulations for SSI may decrease the number of consumers eligible
for Medicaid and increase the number of indigent individuals
needing services,
Although BRCS is classified as an urban CSB due ko the population
of Roanoke City, it encompasses an area of 1,181 square miles.
Over 25% of the population of this catchment area is located in
rural areas, 15-30 miles outside the urbanized area of Roanoke
City. Latest census figures indicate increased populations in
these outlying areas.
This extensive geographical area and the rural nature of the region
challenges our service delivery system. There is no valley-wide
transportation system available, thus access to Urban services is
difficult for consumers with limited resources. Also, consumers
may choose to receive services in areas they find more accessible.
For example, BRCS serves a portion of the Alleghany Highlands, and
some residents of the eastern portion of Roanoke County may choose
to receive services from Central Virginia.
Part II: Strategic l actors Influencing Service Delivery
Ll.fltn& and description of Sttltqlc factors Ihat are likely to affect ~ 1KR, and SA mn-vic:eL
factors ars iimly to have an MIKt no
m~ a~ M~I ~p~ ~m. Faced
treat.
Faced with such increlsld md and demand, the region's pubic ca, f~iCll are ot~an tmitld k"l their response I~y a
Ihortfao of rflourcll. State lilocaltionl tO commmdty Hied ~ are ~gni~antly lees than the state and national
average. Local match from most jurisdictions are ~. Further ~ o~ M~iiCaUd funds along wth further
h'mtatio~ on elJg~ may also serve to k~eaee t~e emu of an kmaanee poor, medically indigent I~X~ation. Lastly,
t~e competition wth Ixivlte providw,~ has mad~ fha recrulmm~ of I(~tditad staff cgfflcolt.
Report ~ate 5/"23/97 Page 1 of 1
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #323-472
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report with regard to installing computers in City libraries for use by citizens, was
before the Council of the City of Roanoke at a regular meeting which was held on Monday,
March 15, 1999.
Council Member White raised the following questions:
Why was there a delay in installing equipment? Who is
responsible for coordination of the project?
Was there proper coordination between equipment purchased
versus equipment needed?
Was it assumed by City staff that the supplemental budget
request to provide funds for additional extra help hours for library
branches to provide assistance to students doing homework and
using the Internet would be approved?
What is the total cost?
It was the consensus of Council that the matter would be referred to the City Manager for
appropriate response.
H ~AGENDA99'xMAR 15.WPD
W. Robert Herbert
March 19, 1999
Page 2
MFP:Io
pc:
Sincerely,
Mary F. er,
City Clerk
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Beverly A. James, City Librarian
Archie W. Harrington, Manager, City Information Systems
H:~AGENDA99'xMARI 5 WPD
March 15, 1999
?' ,Offic~e..o,f the City Manager
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: COMPUTERS FOR USE BY THE PUBLIC IN CITY LIBRARIES
The following information is being presented in response to Council Member Wyatt's
request of February 16, 1999 regarding an update on computer Internet access in
Roanoke City's public libraries.
In the spring of 1997, using funds from the state library and funds from the library's
operating budget, staff began implementation of a local area network in the Main
Library for public Internet access. These funds purchased three computers for the
network and City Information Systems (ClS) purchased two more.
In August 1998, Internet access for the public was made available in the Main Library.
Five computers provide access to the Internet and several databases on CD-ROM.
Three of the computers are located near the reference desk on the 2nd floor and two are
located in the Youth Services area on the 1st floor.
A request was submitted for CMERP technology funds in 1997 for two computers for
public Internet access in each of the five neighborhood branch libraries. The request
was approved and funds were appropriated to CIS.
On February 26, 1999, two computers with Internet access were installed in the
Gainsboro Branch. The remaining branches received their Internet connections and
computers the week of March 1, 1999.
A copy of the library's Acceptable Use Policy for the Internet is attached. Proposed
revisions to the policy are being reviewed by the City Attorney's office for compliance
with resolutions passed by the Library of Virginia and state laws regarding the
protection of children.
In the spring of 1998, Council Member Wyatt inquired about the possibility of providing
computers that could run both Windows and Macintosh applications in the city's public
libraries for students to do their homework. This request was initially interpreted as a
new service related to word processing and other computer applications needed by
students, separate and in addition to computers for Internet access.
The issue of providing computers for word processing in the public libraries was
considered by library staff, the library board and Archie Harrington, manager of ClS.
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
The Honorable David A. Bowers, Mayor
and Members of City Council
March 15, 1999
Page 2
In August 1998, the library board voted not to provide computers with word processing
capabilities in the public libraries at that time. The library board expressed concern
regarding the present need for more library staff to assist students and the general
public using the Internet, and the need for timely computer maintenance support. The
library board agreed to revisit the issue of providing computers for word processing
after public Internet service in all city libraries was established. The library board also
suggested the city schools provide extended hours so students and parents could
access the schools' technology resources.
A supplemental budget request has been submitted for FY1999-2000 for additional
extra help hours for the library branches to provide assistance to students doing
homework and using the Internet.
Currently, the City Librarian is working with the Manager of ClS and technology staff
from the city schools to add computers that will enable students to use the Internet as
well as do homework using the same Macintosh and/or Windows applications as they
use in school. We anticipate installation to occur within the next two months.
The City Librarian, Beverly James, and the Manager of ClS, Archie Harrington, will
continue to work with city school staff to ensure the availability of resources in the
public libraries that supports teachers and students in addressing the Standards of
Learning. Ms. James and Mr. Harrington can provide additional information on this
matter if needed.
Attachment
Respectfully submitted,
W. Robert Herbert
City Manager
C:
Mary Parker, City Clerk
Wil Dibling, City Attorney
James Grisso, Director of Finance
Glenn Radcliffe, Director of Human Development
Beverly James, City Librarian
Archie Harrington, Manager, City Information Systems
There will be a time limit of 30
minutes for each session. Users may
reserve nonconsecutive times, up to 2
sessions per day in person or by
calling 853-2477. Reservations not
honored by 15 minutes after the start
time will be canceled.
Users must also agree to the following
statement:
I agree that I will abide by the
Library's rules for Internet use. I understand
that I may lose Internet access through the
Library if I violate these rules. In
consideration for the privilege of using the
Internet and for having access to the free
information contained within it, I hereby
release and hold harmless the City of
Roanoke, its officers, agents, employees,
volunteers or representatives from any and
all liability or responsibility for any and ali
claims, damages, losses, costs or expenses
arising either directly or indirectly from the
use of the Internet, whether or not caused, in
whole or in part, by alleged negligence of the
City of Roanoke, its officers, agents,
employees, volunteers or representatives.
Approved by the
Roanoke City Public Library Board
duly 16, 1998
Internel access is available at:
Roanoke City Public Library
706 South Jefferson Street
Roanoke, Virginia 24016-5104
Circulation: (540) 853-2473
Reference: (540) 853-2477
Youth Services: (540) 853-2955
Monday- Thursday 9 am- 9 pm
Friday 9 am- 6 pm
Saturday 9 am - 5 pm
Sunday (Sept- May) 1 pm- 5 pm
Law Library
315 Church Avenue SW
Roanoke, Virginia 24016-5024
(540) 853-2268
Monday- Friday
8 am- 4:30 pm
Roanoke City's Web Address:
http://www.ci.roanoke.va.us
Roanoke City Public Library's Web Address:
http://www.ci.roanoke.va.us/depts/library/index.html
Library e-mail address:
library@ci.roanoke.va.us
Roanoke City Public Library
I
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%
ROANOKE CITY PUBLIC LIBRARY
INTERNET USE POLICY
In a rapidly changing society, the
Roanoke City Public Libraries ensure
equitable access and guidance to the world
of knowledge and ideas, enriching the life of
our community and creating a climate of
lifelong learning.
In keeping with its mission the
Roanoke City Public Library offers public
access to the Interact. This enables users to
access a vast amount of information from
many sources, enhancing the Library's
collection.
The Library firmly supports
intellectual freedom and the free expression
of ideas, however, the Internet is an
unregulated source of information and not all
information found there is accurate, current
or complete. There is material that may be
offensive, disturbing or illegal. The Library
cannot control or monitor the vast amount of
material on the Interact, therefore, it is the
responsibility of the user to question and
evaluate the information found and the
suitability of that information.
It is the responsibility of parents and
guardians to monitor their own children's
use of the Internet and to assist their children
in selecting material that is consistent with
their own values. We strongly encourage
parents and guardians to educate themselves
and their children so they can make smart
decisions. The library has materials that will
help parents and guardians learn more about
child safety on the Inti~rnet.
Due to scheduling constraints, there
may not be an Internet trained staff member
or volunteer on duty at all times. Staff and
volunteers will assist users in their searches
as much as possible, but will not be able to
offer in-depth instruction on a one-to-one
basis. Those who wish to learn more about
the Internet should register for classes which
are available throughout the Valley. Library
staff and volunteers will be happy to assist
users in finding books and other information
about the Internet.
Please remember that often the
information needed will be available and
easily accessed through the Library's
collection of books and periodicals.
Please read the following statements
carefully. By continuing, you affirm your
acceptance of these conditions:
Conditions of Use:
Users must be age 6 or older, the age
at which most children start to attend
school and learn to read.
At Main, there will be workstations
on the 1st and ~2nd floors. Only
workstations on the 1 st floor will
have filtering software installed.
During the school year, workstations
on the 1st floor will be reserved for
minors from 2PM-6PM Monday-
Friday but available for all users at
other times.
Internet workstations will be in view
of other library users and staff The
Library reserves the right to ask users
to remove images from the screen if
staff members receive complaints
from other patrons.
The Library will use a virus-checking
program; however, users may not be
protected if they download material
and put it on their own computers.
Some material on the Internet may be
protected by copyright laws. It is
illegal to copy this information
without the permission of the
owners. When in doubt, ask the
copyright owners for permission to
use their work.
Users may not use the Internet for
any illegal activity.
Only 2 people may use an Internet
workstation together, unless
otherwise authorized by Library staff
The Library will provide web
browser access only.
Failure to use the Intemet
workstations responsibly may result
in revocation of Internet use
privileges.
There will be a printing charge of
$. 15 per page. Users may also
purchase disks for $1.00 to download
information.
MINUTES OF ROANOKE CITY COUNCIL AUDIT COMMITTEE
March 1, 1999
CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:03 a.m. on Monday,
March 1, 1999, with Chairman, William White, Sr., presiding.
· The roll was called by Ms. Barger
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David Bowers
Carroll E. Swain
Others Present:
W. Alvin Hudson, Council Member
Robert H. Bird, Municipal Auditor
W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Willard N. Claytor, Director of Real Estate Valuation
Arthur B. Crush, III, Clerk of Circuit Court
David C. Anderson, City Treasurer
Gregory S. Emerson, Chief Deputy Commissioner of the Revenue
William F. Clark, Director of Public Works
James A. McClung, Manager of Fleet and Solid Waste Management
Diane S. Akers, Budget Administrator
Thomas F. Baldwin, Assistant Municipal Auditor
Denise E. Stewart, Senior Auditor
Troy A. Harmon, Senior Auditor
Tera D. Hamden, Auditor
Courtney A. Booth, Auditor
Evelyn W. Barger, Administrative Assistant
2. FINANCIAL AUDITS
A. Clerk of Circuit Court
Mr. White ordered that the financial audit report be received and filed. There were no objections
to the order.
Mr. White recognized the Municipal Audit staff.for comments. Mrs. Booth introduced her report
to the Committee. There were no questions regarding this audit report.
Audit Committee Minutes Page 2
FINANCIAL RELATED AUDITS
Business License Billing
Business License Accounts Receivable
Travel Reimbursements
Mr. White ordered that the financial related audit reports be received and filed. There were no
objections to the order.
Mr. White recognized the Municipal Auditor's staff and Mr. Emerson for comments. Mrs.
Hamden introduced her report to the Committee. There were several questions from the
Committee. Mr. Emerson reported to the Committee that the Commissioner of the Revenue was
under staffed during the audit period, but was staffed now to address the issues raised in the
report. During the discussion it was noted that the Municipal Auditor does not have authority to
review taxpayer records, but the Commissioner may be able to allow the Municipal Auditor to do a
detailed review of the Business License Auditor's work including taxpayer records. The
Committee asked the Municipal Auditor to discuss this possibility with the Commissioner.
Further, the Committee asked the Municipal Auditor to schedule a follow-up audit of Business
License Billing.
Mr. White recognized the Municipal Audit staff and Treasurer, David Anderson, for comments.
Mrs. Hamden introduced her report Business License Accounts Receivable to the Committee.
Mr. Anderson reported that the problem with the business license refunds was overlooked and that
he has written to CIS and they have placed this request on their schedule. There were no further
questions.
Mr. White recognized the Municipal Audit staff for comments. Mrs. Booth introduced the Travel
Reimbursements audit report to the Committee. Mayor Bowers said that the 5-day requirement
for filing a 21-B for full-time employees was fair however, Council Members (who are considered
pan-time) and citizens who travel on behalf of the City have problems meeting the 5-day
requirement for filing a 21-B. The Committee referred the Mayor's concern to the City Manager
and the Director of Finance.
4. UNFINISHED BUSINESS:
None.
Audit Committee Minutes Page 3
NEW BUSINESS:
A. Summary on Vehicle Utilization
Mr. White recognized the Municipal Audit staff for comments. Mr. Harmon explained how
Municipal Audit's analysis was developed and why data from Fleet Management's system was not
useable. Further discussion was held regarding reasons for Fleet Management's data reliability
problems. Management responded that new procedures have been adopted to provide better data
and that these procedures have not been in place a sufficient time to provide the information
necessary to assess vehicle utilization. The Committee asked the Municipal Auditor to continue
working with management to ensure progress is made and to report back to the Committee the
status of management's progress.
e
ADJOURNMENT:
There being no further business, the meeting adjourned at 11:55 a.m.
William White, Sr., Chairman
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy Cit~ Clerk
March 19, 1999
File #15-110-488
Charles W. Hancock, Chair
Roanoke Neighborhood Partnership
Steering Committee
1016 Estates Road, S. E.
Roanoke, Virginia 24014
Dear Mr. Hancock:
This is to advise you that on March 8, 1999, Keith Moore qualified as a member of the
Roanoke Neighborhood Partnership Steering Committee for a term ending November 30,
2001.
Sincerely, /~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Keith Moore, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Partnership Steering Committee for a
term ending November 30, 2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me thi~'~ day of~.~,~,~. 1999.
ARTHUR B. CRUSH, III, CLERK
, DEPUTYCLERK
H:L~.GENDA99~FEB 1 WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ronald Smith, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform ail the duties incumbent upon me
as Acting Building Commissioner effective March 1, 1999, according to the best of my
ability. So help me God.
Subscribed and sworn to before me this .PE--day of//~4¢-¢_..~ 1999.
ARTHUR B. CRUSH, III, CLERK
, ~]~8-TY CLERK
M*ary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 1999
File #76-314-335
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A report recommending that City Council ratify certain amendments to the By-Laws for
Blue Ridge Community Services of Roanoke Valley to reflect the current standards set by
the State Department of Mental Health, Mental Retardation and Substance Abuse
Services, was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, March 15, 1999.
The report was referred back to the City Manager.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: ~ Dr. Fred P. Roessel, Jr., Executive Director, Blue Ridge Community Services, 301
Elm Avenue, S. W., Roanoke, Virginia 24016-4001
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
H:~AGENDA~M~ 15.WPD
Director of Human Development
April 6, 1999
Dr. Fred Roessel, Executive Director
Blue Ridge Community Services
301 Elm Avenue, SW
Roanoke, VA 24016-4026
Dear Dr. Roessel:
Roanoke City Council has requested that Blue Ridge Community Services (BRCS) provide a
briefing to them regarding the proposed performance contract that council will need to approve
for the 1999-2000 fiscal year. Additional information on services provided by BRCS that is
compared to other Jurisdictions has also been requested by City Council.
The information on services requested should indicate the services provided by CSB's in the
following jurisdictions compared to BRCS.
1. Bristol/Washington County
2. Alexandria
3. Portsmouth
4. Richmond
5. Norfolk
6. Petersburg
7. Lynchburg
8. Montgomery County
Council has also requested a breakdown of BRCS funding per capita provided for state, federal
and local funds individually. The information for the jurisdictions on CSB's listed should also
address the state, federal and local funds received by programs or service areas. The information
to be presented should include the funding received by BRCS from Roanoke, Botetourt, and
Craig Counties and the City of Salem on a per capita basis.
It is also requested that BRCS provide information on its staff. The information should indicate
administrative staff and service staff, and be presented by race and gender. I will be glad to meet
with your staff to discuss and review the information you develop prior to presentation to City
Council.
The presentation should be done prior to the June date for submission of the Performance
Contract to the State Department of Mental Health/Mental Retardation & Substance Abuse
Services. City Council meets on the first and third Monday of each month. Presentations to
Council may occur at 12:15 p.m. or the 2:00 p.m. sessions. As of the date of this letter, the May
17, 1999, 12:15-session has not scheduled a briefing to council. The time available as of now
would be 12:15 to 1:00 p.m., allowing for a 45 minute presentation.
Room 356. Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011-1539 (540) 853-2302
Dr. Fred Roessel, Executive Director
April 6, 1999
Page 2
Please call to advise me of questions you have about this matter and whether I should schedule
the presentation for the May 17, 1999 Council meeting.
Your attention to this matter is appreciated.
Sincerely,
Glenn D. Radcliffe
Director of Human Development
GDR:gr
cc:~ary Parker, City Clerk
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilbum C. Dibling, Jr., City Attorney
:'i
Director of Human Developme,-:
April 6, 1999
Dr. Fred Roessel, Executive Director
Blue Ridge Community Services
301 Elm Avenue, SW
Roanoke, VA 24016-4026
Dear Dr. Roessel:
Roanoke City Council has requested that Blue Ridge Community Services (BRCS) provide a
briefing to them regarding the proposed performance contract that council will need to approve
for the 1999-2000 fiscal year. Additional information on services provided by BRCS that is
compared to other Jurisdictions has also been requested by City Council.
The information on services requested should indicate the services provided by CSB's in the
following jurisdictions compared to BRCS.
1. Bristol/Washington County
2. Alexandria
3. Portsmouth
4. Richmond
5. Norfolk
6. Petersburg
7. Lynchburg
8. Montgomery County
Council has also requested a breakdown of BRCS funding per capita provided for state, federal
and local funds individually. The information for the jurisdictions on CSB's listed should also
address the state, federal and local funds received by programs or service areas. The information
to be presented should include the funding received by BRCS from Roanoke, Botetourt, and
Craig Counties and the City of Salem on a per capita basis.
It is also requested that BRCS provide information on its staff. The information should indicate
administrative staffand service staff, and be presented by race and gender. I will be glad to meet
with your staffto discuss and review the information you develop prior to presentation to City
Council.
The presentation should be done prior to the June date for submission of the Performance
Contract to the State Department of Mental Health/Mental Retardation & Substance Abuse
Services. City Council meets on the first and third Monday of each month. Presentations to
Council may occur at 12:15 p.m. or the 2:00 p.m. sessions. As of the date of this letter, the May
17, 1999, 12:15-session has not scheduled a briefing to council. The time available as of now
would be 12:15 to 1:00 p.m., allowing for a 45 minute presentation.
Room 356. Municipal Building 215 Church Avenue. S.W.. Roanoke. Virginia 24011-1539 (540) 853-2302
Dr. Fred Roessel, Executive Director
April 6, 1999
Page 2
Please call to advise me of questions you have about this matter and whether I should schedule
the presentation for the May 17, 1999 Council meeting.
Your attention to this matter is appreciated.
Sincerely,
Glenn D. Radcliffe
Director of Human Development
GDR:gr
cc:d~ary Parker, City Clerk
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Wilbum C. Dibling, Jr., City Attorney
Roanoke, Virginia
March 15,1999
Report #99-703
The Honorable Mayor and City Council
Roanoke, Virginia
SUBJECT:
CHANGES IN BY-LAWS FOR BLUE RIDGE COMMUNITY SERVICES OF
ROANOKE VALLEY
BACKGROUND
no
By-Laws of Blue Ridqe Community Services of Roanoke
Valley have been revised by the Board of Directors for
that agency at their meeting on 12-3-98.
B o
Revised By-Laws reflect the current standard~ set by
the State Department of Mental Health, Mental
Retardation and Substance Abuse Services as set out in
the Virginia Code Section by the 1998 Session of the
General Assembly.
II. CURRENT SITUATION
no
Chanqe in By-Laws is subject to approval of the
participatinq governinq bodies, as required by
regulations promulgated under Title 37.1, Chapter 10 of
the Code of Virginia.
B o
Blue Ridqe Community Services of Roanoke Valley Board
is requesting the City Council to ratify the following
changes to their By-Laws:
Article II, Section I - add "to serve as an
operating Community Service Board providing".
o
Article II, Section III - add "emergency
services".
Honorable Mayor and Members
of City Council
Page 2
March 15, 1999
o
Article III, Membership - delete "approved" and
add ~jointly appointed" and ~one third of the
appointments to the Board shall be identified
consumers or family members of consumers, at least
one of whom shall be a consumer receiving
services. The Board shall inform the member
governments of the number of Board members in each
of the above categories prior to each appointment
cycle".
Article III - Membership, Paragraph 2, change
~two" to ~three" regarding terms of services.
Article IV - Powers and Duties, Section 4, delete
~programs of" and replace with "performance
contract".
o
Article IV - Powers and Duties, Section 9, delete
~deposited in a special account designated by the
political subdivision serving as fiscal agent as
specified by agreement of" and add ~included in
the performance contract submitted to".
o
Article IV, Section 13, add ~by an independent
auditor approved by the City of Salem, serving as
fiscal agency by agreement of the participating
governments".
Article XV delete "two weeks" and replace with
~five days".
III. ISSUES
A. Compliance
IV. ALTERNATIVES
City Council ratify the chanqes in By-Laws of Blue
Ridge Community Services of Roanoke Valley.
Compliance - changes in the By-Laws will reflect
the agency's services to a variety of disabled
populations.
Honorable Mayor and Members of
City Council
PaGe 3
March 15, 1999
Vo
B o
City Council not ratify the By-Laws of Blue RidGe
Community Services of Roanoke Valley.
Compliance - By-Laws will not reflect the agency's
services to a variety of disabled populations.
RECOMMENDATION
no
City Council ratify the chanqes recommended by the
Board of Directors of Blue RidGe Community Services of
Roanoke Valley as required by regulations promulgated
under Title 37.1, Chapter 10, of the Code of VirGinia.
Respe~ctf~lly submitt~ed,
W. Robert Herbert
City ManaGer
WRH/CBG:Gr
cc:
Wilburn DiblinG, Jr., City Attorney
James Grisso, ActinG Director of Finance
Glenn D. Radcliffe, Director of Human Development
Robert Williams, Chairman, BRCS Board of Directors
Fred Roessel, Executive Director, BRCS
BY-LAWS
for
BLUE RJDGE COMMUNITY SERVICES
ARTICLE I The name shall be BLUE RIDGE COMMUNITY SERVICES.
ARTICLE ri PURPOSE
Section 1. To serve as an ooera_ti~_g CSB providein_g a system of comprehensive
community mental health, mental retardation and substance abuse services under local control.
Section 2. To relate and integrate existing and planned programs.
Section 3. To assure quality service and continuity of care in the areas of
ememency service~- case management, prevention, case finding, consultation, diagnosis,
treatment, care, training, prescreening, case and rehabilitation by the establishment of new
programs under direct administration of the Blue Ridge Community Services Board where
current programs are non-existent or inadequate, or by entering into affiliatory agreements
with agencies already providing services for the enhancement of those services, or for the
creation of such services.
Section 4. To provide continuing education to the public, ongoing research,
training of personnel and evaluation of ongoing programs.
ARTICLE III MEMBERSHIP
Membership shall number sixteen, with three members each from the Cities of
Roanoke and Salem and the Counties of Botetourt and Roanoke, and one member from the
County of Cra~' Tht~ members at large are to be recommended by the Board and must be
....... '~ Join*Iv avooint~-d by tl~ five jurisdictions. One third of the ao00inlmen~ tO the Board
shall be identified consum __em or family members of consume~ at 1~_~ one of whom shsll be .~
consumer reo~vlno services. The Board shn!l inform the mem__,_'~ I~ov~,_q-,mehi~ 0fthe number o
Boa~i members in _~c__h of the above ca!elmries orior to ._*_ch anooin_Lment cycle,
This Board shall represent the Cities of Roanoke and Salem and the Counties of
Botetoun, Craig, and Roanoke who shall appoint Board members and sludl notify the
Board of appointees. The term of office shall be for three years from the first day of January of
the year of appointment Terms of office will be stagg~ to provide that no more than six terms
expire in a given year. Any adjustment to the expiration date or current terms will be
accomplished by attrition through expiring terms or other vacancies. Vacancies shall be filled
for the unexpired term. No person shall be eligible to serve more than eve thre~ successive
three year terms, provided that persons heretofore and hereafter appointed to fill vacancies
may serve t'::c, thre~ additional successive terms. Any member of the Board may be removed
by the appointing authority for cause, after being given a written statement of the causes and an
opportunity to be heard thereon.
ARTICLE IV POWERS AND DUTIES
Section 1. To serve as Board of Directors for the Mental Health, Mental
Retardation and Substance Abuse Services program.
Section 2. To be the sole recipient of local tax funds to be matched by State and]or
Federal funds for the mental health, mental retardation and substance abuse services
programs and to have authority for the expenditure of all said local tax funds allocated to it.
Section 3. To review and evaluate programs either operated directly or through
contractual agreements to ensure the adequacy of service, confomumce to standards
accepted, and make certain that community needs for mental health, mental retardation and
substance abuse services are being met.
Section 4. To submit to the governing body or bodies of each political subdivision,
of which it is an a~ency, alt annual ~ verformance contract for community mental
health, mental retardation and substance abu~ services and facilities.
Section 5. Within amounts appropriated thereon, to execute 'such program and
maintain such services as may be authorized under such appropriations...
Section 6. To enter into contracts for rendition or operation of services or
facilities.
Section 7. To make rules or regulations concerning the rendition or operation of
services and facilities under its direction or supervision, subject to applicable
standards or regulations of the Department of Mental Health, and Mental Retardation, and
Substance Abuse Services.
Seclion 8. To appoint an executive ~ of Blue Rid~' COmmunity Services
whose qualific~ons meet the slandards fixed by ~i~ Depanmant of Mental Health, Memal
· Retardation, and Sul~m~ Abu.~ Services and pr~:ribe hi~ duties. The compensation of
such executive dir~r shall be fixed by tl~ Bored ami wifl~in tho amOunts mad~ available
by appropriation therefor. This executive dirmae will be responsible directly to the Blue
Ridge Community Services Board for all aspects of programs directly and indirectly under the
purview of the Blue Ridge Community Services Bo~d.
Section 9..To prescribe a reasonable schedule of fees for services provided by
personnel or facilities under the' jurisdiction or ~sion of the Board and for the manner
of collection of same; provided, however, that ali collected fees shall be d~sss/t~ ~
~ included in the performance contract subn-titted to the participating governments;
provided, further, that such collected fees shall be used only for community mental health,
mental retardation and substance abuse purposes.
Section 10. To accept or refuse gifts, donations, bequests or grants of money
or property from any source and utilize the same as authorized by the political
subdivisions, of which it is an agency.
Section 1 I. To seekand accept funds through State and Federal grants and maintain
a line of credit sufficient to maintain the day-to-day operations of the programs under its
jurisdiction.
Section 12. To maimain and promote awareness among the membership of a Board
Orientation Manual.
Section 13. To ensure that the financial records of Blue Ridge Community Services
are audited annually bv an indemmdent ~itor avm'oved by _tb_~ City of Sal~,, s~rvlno as fi~nl
a~ent by aareem__ent of _tb_e ._-~civ_n_fino_ govern~___ents, and that the auditor's report is submitted
to the political subdivisions, of which it is an agency and to the Department of Mental Health,
Mental Retardation, and Substance Abuse Services.
ARTICLE V OFFICERS
Section l. Officers of this Board shall be Chairman, Vice-Chaimmn, Secretary and
Treasurer.
Section 2. The duties of the Chaimwa sh~U be:
~ To preside at all mee~ags of the ~ ami the Executive Committee.
b. To appoint all committees deemed aecessary for the operation of the Board as
c. To work closely with the Executive Director and staff.
d. To perform any other duties determined by the Boar~
e. To keep the Commissioner of Mem~i Heal~, MenUL! Retardation, and
Substance Abuse Services ap~y informed of the activities of the
Secti6n 13. The'Vie. e-Clmirman shall, in tl~ absence of the Chairman, perform the
duties of the Cha/nnan and any other duties assigned by th~ Board.
Section 4. The Secretary shall keep accurate records of all meetings of the
Board and the Executive Committee. The Secretary shall send all notices of Board and
Executive Committei meetings and shall perform such'other duties as requested by the
Chairman. The Secretary may delegate certain duties and responsibilities to the paid staff of
the Board through the Executive Director.
Section 5. The duties of the Treasurer shall include serving as Chairman of the
Budget and Finance Committee.
ARTICLE VI NOMINATIONS, ELECTION AND TERMS OF OFFICE
Section 1. A Nominating Committee will be appointed in time to make
recommendations to the Board with regard to a slate of prospective Board officers at least
thirty days prior to the end of each calendar year.
Section 2. The Board shall elect its officers at the last meeting preceding the new
calendar year.
Section 3. The term of office shall begin on Sanuary 1 and shall be for one year. No
officer may serve more than two consecutive terms in the same office. A majority of
those present and voting shall constitute an election.
-Section 4. Any vacancy occurring in the officers shall be filled by the Board.
ARTICLE VII MEETINGS'
Section 1' Regular meetings shall be held at a time to be determined by the Board.
Section 2. Special meetings may be called by the Chairman or upon written request
of three members.
Section 3. The quorum for all Board meetings shall be six members, including the
Chairman or Vice-Chairman.
S~'tion 5.
of the Committee.
The Executive Committee shall meet at the discretion of the Chairman.
The quorum for ail Executive Committee meetings shall be a majonn.
ARTICLE vm EXECUTIVE COMMITTEE
Section 1. The' elected officers of the Board shall constitute the Executive
committee of which the Chairman and Secretary shall be, respectively, Chairman and
Secretary. Representation of each jurisdiction shall be assured by the appointment of a
member to the Executive CornmiRee when no elected officer represents such jurisdiction.
Section 2. It shall be the duty of this Committee to conduct the necessary
business between meetings of the Board. All actions taken are subject to ratification at the
next regular meeting of the Board.
Section 3. It shall be the duty of this committee to conduct an annual
evaluation of the Executive Director for presentation to the full Board and to act for the
Board in contract negotiations with the Executive Director.
ARTICLE IX STANDING COMMITrEES
The Chairman of the Board and the Executive Director will be ex-officio
members of all committees to which they are not specifically appointed.
There shall be the following standing committees, whose function shall be
advisory to the Board:
Section 1. Budget and Finance. &This Commi ,tt~e.. shall review the budgets, financial
affairs and policies, and audit reports of e a~ency and its subcontractors and make
recommendations to the full Board. In addition, it shall aid in the presentation of budgets at
various levels ofgovemments. '
SeCtiOn 2.' C°mmUnit~ l~iations.:: This Commi~tee'~'hnplement a program of
information for the various agencies and governments and the public/~ conjunction with the
Executive Director. '
Sectioll 3. Mental ~..tion Committee: This Committee will review community
me.ntal retardation programs mate recommendations to the Board for the enhancement of
mental retardation services. In addition, this Committee will participat~ in the Board's
planning process for the Mental Retardation program area.
Section 4. Personnel' Committee. The function of this committee is to review and
make recomm~ldalion~ tO the Board concerning personnel policies and guidelines.
Section 5. Mental Health Committee.. ~ Comlnitt~ will review commuflity
mental health programs and make recommendations to the Boa~ for th~ enhancement of mental
health service. In addition, this Committee will participate in the Board's planning process for
the Mental Health program area.
Section 6. Substance Abuse Committee. This Committee will review community
substance abuse programs and make recommendations to the Board for the enhancement of
substance abuse service. In addition, this Committee will participate in the Board's planning
process for the Substance Abuse. pm/ram area.
ARTICLE X nNDEMNIFICATION
Section 1. Blue Ridge Community Services. shall indemnify any person who was or is
a party or is threatened to be made a party to any threatened, pending or completed action, suit
or proceeding, whether civil, criminal, administrative or investigative (including an action
or suit by or in the right of Blue Ridge Community Services to procure a judgment in its favor)
by reason of the fact that he is or was a director or officer of Blue Ridge Community Services
or is or was serving at the request of Blue Ridge Community Services as a director or
officer of a corporation, partnership, joint venture, U'ust or other enterprise, against
judgments, times, amounts paid in settlement, and expenses (including attorneys' fees) actually
and reasonably incurred by him in connection with such action, suit or proceeding except only
in relation to any claim, issue or matter as to which such person shall have been finally
adjudged to be liable forms gross negligence or willful misconduct. Each such indemnity
shall inure to the benefit of the heirs, executors and administrators of such person.
Section 2. Any indemnity under subsection (1) above shall (unless authorized by a
court) be made by Blue Ridge Community Services only as authorized in the specific case upon
a determination that the director or officer was not guilty of gross negligence or willful
misconduct in the performance of Ms duty and, in case of a settlement, that such settlement was,
or if still to be made is, consistent with such indemnity and the best interests of Blue Ridge
Community Services. Such determination shall be made (i) by the Board of Directors by a
majority vote of a quorum consisting of directors who were not parties to such action, suit or
proceeding, or (ii) if such a quorum is not obtainable, or, even if obtainable, a quorum of
disinterested directors so directs, by independent legal counsel in a written opinion. If the
determination is to be made by the Board of Directors, it may rely, as to 'all questions of law, on
the advice of independent counsel.
Section 3. Expenses incurred in defending an action suit or proceeding: whether
civil, administrative or investigative, may be paid by Blue Ridge Community Services in
advance of the final disposition of such action, suit or proceeding as authorized by vote of
the persons provided in subsection (2) of this section, upon receipt of an undertaking by
or on behalf of the director or offic~ to repay such amount unless it shall ultimately be
determined that he is entitled to be indemnified by Blue Ridge Community Services as
authorized in this section.
Section 4. The right of indemnification provided by this section shall not be
exclusive of any other ri~ to which any director or officer may be entitled, including any
right under policies of ilmmmce that may be purchased and maintained by Blue Ridge
Community Services or others, even as to claims, issues or matters in relation to which Blue
Ridge Community Services would not have the power to indenmify such director or officer
under the provisions of.this section.
Section 5. Biue Ridge Community Services .may purchase and maintain at its sole
expense insurance against all liabilities or losses it may sustain in consequence of the
indemnification provided for in this section, in such amounts and on such terms and conditions
as the Board of Directors may deem reasonable.
ARTICLE XI CONSUMER INVOLVEMENT
It shall be the policy of this Board to encourage, and be receptive to, consumer
involvement. Meetings of the Board shall be open to the public. Liaison with
identified consumer groups will be maintained to facilitate optimum consumer involvement.
Periodic reports (such as the Blue Ridge Community Services Annual Report, Newsletter,
and evaluation reports) will be available to the public, and copies distributed to appropriate
consumer organizations.
ARTICLE XII
ORIENTATION OF NEW BO,-MID ,MEMBERS
New members will receive a copy of all pertinent Board and Agency orientation
materiais Coy-laws, Program Service Directory, etc.) as a means offamiliariTation of Blue
Ridge Community Services functioning. In addition, individual oflentation will be
routinely provided to assist and facilitate each new member's understanding of Board operation
and program service delivery.
ARTICLE XIll CONFLICT OF INTE~ST .....
Whenever a Board member Or Committee member' ba~ cause to believe that a matter
to be voted upon would involve him in a conflict of interest, he shall comply with the provisions
of the Virginia Comprehensive Conflict of Interest Acts, Sections 2.1-599, et seq., 1950 Code
of Virginia, as amended.
ARTICLE XIV Robert's Rules of Order, revised, shall govern the Board in all cases to which
they are applicable and in which they are not inconsistent with these By-laws.
~ARTICLE .XV TI~..e~ B_y.-l~_w~ ~ lm reviewed ~ly by ~0 ~ md my ~ ~end~
~_. ~~.~ or- m ~ ~ ~~ vote of ~o~ p~t ~d vo~ notice
~vmg ~ ~~ m ~ ~ five ~vs -flor to ......
a~mv~ of'~- ~--~ ...... ~ p me m~ ~oj~ to ~e
Adopted at a regular meeting of the Board
Date
By a unanimous vote.
Secretary
Ratified by:
Botetourt County.
Craig County
Roanoke County
Roanoke City
Salem
Reviewed as of
Date
Secretary
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
January 11, 1999
Mary F. Parker, City Clerk
215 Church Avenue, S. W.
Room 452
Roanoke, Virginia 24011
Dear Mary:
Please find enclosed correspondence dated December 30, 1998, from
Dr. Roessel of the Blue Ridge Community Services regarding
revisions to their by-laws.
I am also providing a copy of this correspondence and the revisions
to City Attorney, Will Dibling, for his review and recommendation
to Council.
Please bring this matter to the_ attention of Roanoke City Council
when you and Mr. Dibling deem appropriate.
Sincerely,
A. Bowers
Mayor
DAB: jsj
Enclosure
pc:
Wilburn C. Dibling, Jr., City Attorney
Fred P. Roessel, Jr., Ph.D., Executive Director, Blue Ridge
Community Services, 301 Elm Avenue, S. W., Roanoke, Virginia
24016
Blue Ridge
Community
Services
Susan J. Cloeter Ch~/m~n
Rita N. Foster vice Cha/rman
Rodney P. Furr Treasurer
Pamela K. Cox Secretary
Executive Director
Fred P. Roessel, Jr., Ph.D.
December 30, 1998
The Honorable David A. Bowers
Mayor, City of Roanoke
215 Church Avenue, SW
Roanoke, VA 24011
Dear Mayor Bowers:
At its regular meeting on December 3, 1998, the Board of Directors of Blue Ridge
Community Services passed the enclosed revisions to our by-laws, which are being
sent to you for your ratification. These revisions have been made primarily to
reflect the changes made during the last session of the General Assembly. In addi-
tion, these revisions bring our by-laws into compliance with the current standards
set by the Department of Mental Health, Mental Retardation and Substance Abuse
Services, and reflect the current operating practices of the Board. Additions to the
currently approved by-laws are underscored and deletions have been lined through.
Our Board recommends ratification of the changes in our by-laws as required by
regulations promulgated under Title 37.1, Chapter 10 of the Code of Virginia, and
requests that they be placed on the agenda for consideration at a future meeting of
the City Council.
If you have any questions about the changes or require additional information,
please do not hesitate to contact me. Thank you for your continued support of our
efforts to serve the residents of the Valley.
Sincerely,
Fred P. Roessel, ,Jr., Ph.D.
Executive Director
FPRjr/ky
C.'
W. Robert Herbert, City Manager
Roanoke City Council
Executive Offices- 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
Roanoke
City Public Schools
Publia Information Offiae · P.O. Box 1314,5, I~oanoke, Virginia 24031
Telephone: ($40) 8,53-2816 · Fax: (,540) 863-2817
February 23, 1999
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on "The Jason Project," an
instructional program, no longer than 15 minutes in length, be included as an agenda item for the 2:00 p.m.
session of the City Council meeting on Monday, March 1, 1999.
Paul Higgins, Square Society; Jed Hammer, sponsor; and Tom Fitzpatrick, teacher at Breckinridge
Middle School, will assist the Superintendent and Rita Bishop, Assistant Superintendent of Instructional
Services & Learning Organizations in the presentation. If agreed as part of the agenda, they will need two
TV/VCRs. One monitor should face City Council and the other, the audience.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
/il
CC:
Mr. James Ritchie
Dr. E. Wayne Harris
Mrs. Rita Bishop
Sincerely,
Public Information Officer
Excellence in Education
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 19, 1999
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2130 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 34206-031599 amending and reordaining certain
sections of the 1998-99 School Fund Appropriations, providing for appropriation of
$56,367.00 from the 1998-99 Capital Maintenance and Equipment Replacement Program
Fund for certain equipment, renovations and improvements to City schools; and
$30,000.00 for the 1999 Student Success Mini-Grant program to allow school departments
and personnel an opportunity to apply for competitive grants. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, March 15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Ann H. Allen, Manager, Accounting Services, Department of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 1999.
No. 34206-031599.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Education
Facilities (1-5) ...........................................
Student Success Mini-Grants 99 (6-8) .........................
Revenue
116,023,270
1,478,497
30,000
Education
Student Success Mini-Grants 99 (9) ..........................
Fund Balance
$ 114,348,961
30,000
Reserved for CMERP - Schools (10) .......................... $
1 ) Additions-Machinery
and Equipment
2) Additions-Machinery
and Equipment
3) Additions-Machinery
and Equipment
4) Replacement-Other
Capital Outlays
5) Buildings
6) Supplements
7) Social Security
8) Inservice Supplies
9) Fees
(030-060-8006-6109-0821) $ 2,000
(030-060-6006-6681-0821 )
(030-060-6006-6682-0821 )
(030-060-6006-8896-0809)
(030-060-8006-6896-0851)
(030-060-6601-6214-0129)
(030-060-6601-6214-0201 )
(030-060-6601-6214-0617)
(030-060-6601-1103)
4,598
9,900
34,703
8,000
612
21,388
30,000
630,843
10) Reserved for
CMERP-Schools
(030-3324) $ (56,376)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
March 15, 1999
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Appropriation of School Funds
As a result of official action at its March 2 meeting, the School Board requests the
following appropriations:
$56,367.00 from the 1998-99 Capital Maintenance and Equipment Replacement
Fund for music instrument replacement, facility maintenance equipment,
transportation computer equipment, Monterey School roof replacement, Addison
Middle School renovation, and improvements for Ruffner Middle School, William
Fleming High School, and Patrick Henry High School.
$30,000.00 for the 1999 Student Success Mini-Grant program to allow individual
staff members, departments, schools or central office supervisors the opportunity to
apply for competitive grants. The grants must support School Board goals and
objectives and improve student performance on the Standards of Learning tests. A
donation from Wachovia Bank of $30,000.00 has been received for this new grant
program.
We recommend that you comply with this request of the School Board.
~D~rector of Finance
JDG/pac
Attachments
c: Harold Harless, Accountant
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
~ke ,,
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
March 3, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its March 2 meeting, the School Board requests
the following appropriations:
$56,367.00 from the 1998-99 Capital Maintenance and Equipment Replace-
ment Fund for music instrument replacement, facility maintenance equipment,
transportation computer equipment, Monterey School roof replacement, Addison
Middle School renovation, and improvements for Ruffner Middle School, William
Fleming High School, and Patrick Henry High School.
$30,000.00 for the 1999 Student Success Mini-Grant program to allow
individual staff members, departments, schools or central office supervisors the
opportunity to apply for competitive grants. The grants must support School Board
goals and objectives and improve student performance on the Standards of Learning
tests. A donation from Wachovia Bank for $30,000.00 has been received for this
new grant program.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success
Roanoke, Virginia
March 15, 1999
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space March 15, 1999, on Council's 2:00 p.m. agenda for a
Briefing on Crime Statistics.
WRH/hw
cc: City Attorney
Director of Finance
Respectfully submitted,
W. Robert Herbert
City Manager
ROANOKE CITY POLICE
DEPARTMENT
Crime Statistics Bn
1998 Serious Cme in
Roanoke decreasing faster
than national trends.
ROANOKE CITY POLICE DEPARTMENT
Uniform Crime Reports: 1993-1998
Statistics as reported to the ~FBI
Offenses 1993 1994 1995 1996 1997 1998
Homicide 11 4 13 15 4 15
Rape 32 44 35 42 42 42
Robbery 217 209 251 273 247 249
Mai. Wound. 305 252 227 247 269 235
ROANOKE CITY POLICE DEPARTMENT
Uniform Crime Report: 1993-1998
Statistics as reported ~
Offenses 1993 1994 1995 1996 1997 1998
Assault 1,950 2,169 2,140 ~009 2,165 Zl12
Burglary 1,180 1,018 889 933 932 774
Larceny 4,398 4,179 4,091 4,396 4,539 3,751
Auto The~ 315 320 339 311 341 298
ROANOKE CITY POLICE DEPARTMENT
Uniform Crime Report: 1993-1998
Total statistics as reported
8000 ·
'"/6O0
"/400
1993 1994 1995 1996 1997 1998
ROANOKE CITY POLICE DEPARTMENT
U.C.R. Statistical Comparison:1997-1998
1997 1998
Roanoke City 8,539 7,476
Roanoke County 2,176 2,343
Lynchburg 3,486 3,209
Alexandria 6,601 6,060
Chan[e
- 14.2%
+ 7.7o/0
- 7.9%
- 8.2%
ROANOKE CIIT POLICE DEPARTMENT
Clearance Statistics: 1997-1998
Number of crimes solved by
1997 1998 1997 1997
Ioffense AC CL % AC CL % Nat. Avg. % Sm. Citios
Homicide 4 7 175 15 12 g0 66.1 71
!Rape ~2 34 g0.9 42 34 80.9 50.8 46.8
Robbery 247 105 42.5 249 I10 44.2 26.3 27.7
'M. Woun. lZ69 231 85.8 235 216 91.9 58.5 59.7
ROANOKE CITY POLICE DEPARTMENT
Clearance Statistics: 1997-1998
Number of crimes solved by
1997 1998 .1997 1997
Offense AC CL % AC CL % Nat. Avg
Assault !!165 1506 69.6 2112 1543 73.1
Butgla~ 932 303 32.5 774 246 ]1.8 13.8 13.7
Laro~my~539 1004 Z2.1 3751 798 Zl.3 19.8 21.9
A. Thett1341 115 33.7 298 g9 29.9 14,0 13.1
ROANOKE CITY POLICE DEPARTMENT
Clearance Statistics: 1996-1998
Percentage of total number of crimes.,~¢d
Percent
2O
I
19~ 19~ 1~
ROANOKE CITY POLICE DEPARTMENT
1996-1998 Total number o£ calls t~ ~,~o~r
84000 .
RUANOKE C111 POLIC'E
DEPARTMENT
Drug Arrests for Persons Over 18
1993 218 208 426
1994 267 132 399
1995 271 294 565
1996 224 234 458
1997 190 251 441
1998 238 341 579
ROANOKE CIT? POLICE DEPARTMENT
Juvenile Arrests: 1995-1998
1995 1996 : :: ~ :
Offense
Violent UCII[ 359 358 380 381
Property Crim~ UCR 468 473 622 551
Drug Offense~ 93 104 83 69
Ruaaway 647 567 645 628
All Others 1,219 965 754 786
Totals 2,786 2,467 2,484 2,415
RCIAIVCIKIZ C'11'~ ?CILICE
DEPARTMENT
Drug Arrests for Persons Under 18
1993 36 33 69
1994 49 48 97
1995 39 55 94
1996 45 59 104
1997 36 47 83
1998 23 47 70
UNIFORM CRIME STATISTICS
1993 - 1998
Homicide 11 4 13 15 4 15
Rape 32 44 35 42 42 42
Robbery 217 209 251 273 247 249
Mai. Wounding 305 252 227 247 269 235
Assault 1,950 2,169 2,140 2,009 2,165 2,112
Burglary 1,180 1,018 889 933 932 774
Larceny 4,398 4,179 4,091 4,396 4,539 3, 751
M.V. Theft 315 320 339 311 341 298
TOTAL 8,408 8,195 7,985 8,226 8,539 7,476
Prepared by Brenda Hale, 02-22-99
U.C.R. Statistic Comparison
1997 & 1998
Roanoke City- Roanoke County- Lynchburg - Alexandria
Roanoke City
Roanoke Co.
Lynchburg
Alexandria
1997 8,539 2,176 3,486 6,601
1998 7,476 2,343 3,209 6,060
+/- -1,063 +167 - 277 -541
% -14.2% +7.7% -7.9% -8.2%
Population 96,500 82,400 65,900 116,621
*Roanoke County provided statistics for the fiscal years of 1996-1997 and 1997-1998.
Population estimates were obtained from the Virginia Statistical Abstract.
Uniform Crime Report - Clearance Statistics
1997- 1998
Roanoke City Police Department
1997 1997 Cities
1997 1998 National Avg. 50K-100K Pop.
Type Offense Actual Cleared % Actual Cleared % % %
Homicide 4 7 175 15 12 80 66.1 71.0
Rape 42 34 80.9 42 34 80.9 50.8 46.8
Robbery 247 105 42.5 249 110 44.2 26.3 27.7
M. Wounding 269 231 85.8 235 216 91.9 58.5 59.7
Assault 2165 1506 69.6 2112 1543 73.1 (incl. w.M.W.) (incl. w. M.W.)
Burglary 932 303 32.5 774 246 31.8 13.8 13.7
Larceny 4539 1004 22.1 3751 798 21.3 19.8 21.9
M. V. Theft 341 115 33.7 298 89 29.9 14.0 13.1
Totals 8539 3305 38.7 7476 3048 38.7 21.6 22.5
CITY OF
ROANOKE
1998
7,606
7,039
4,375
City Police
Calls For Service
by
Police District
12,066
1,718
6,409
4,803
3,213
11,733
9,966
3,362
POLICE DISTRIC'I':
MAP , -
1997 Comparison Date
D-1 13,273
D-2 7,684
'~ D-3 3,497
'~.~. D-4 6,655
, D-5 6,592
-~ "% D-6 7,602
,~ D-7 10,770
D-8 11,633
D-9 5,011
D-10 6,859
D-11 1,777
D-12 4,801
D-13 3,554
LEGEND
State Route
Ceo Feature
Town, Small City
Large City
4' Hospital
& Park
¢:::~ Interstate, Turnpike
US Highway
Airfield
County Boundary
Population Center
Street, Road
Hwy Ramp
Major Street/Road
Street, Road
~ Variable Trails
, , State Route
· , US Highway
~ ~ ~ Railroad
__ River
.... Utility (powerline)
7_7. i w ,ter
Mag 13.00
Wed Mar I0 08:57:33 1999
Scale 1:62,500 (at center)
1 Miles
Roanoke City Police Department
Juveniles Arrested by Offense
1995- 1998
OFFENSE 1995 1996 1997 " 1998
Homicide 4 1 0 2
Rape 0 1 4 1
Robbery 20 25 17 25
Malicious Wound 22 29 48 42
Assault 313 302 311 311
Burglary 44 46 73 80
Larceny 398 401 512 452
Auto Theft 26 26 37 19
Vandalism 138 127 99 81
Disorderly 452 310 162 142
Drag Offenses 93 104 83 69
Weapons Offenses 77 60 53 54
Runaways 647 567 645 628
All Other (exc. Traf) 552 468 440 509
Totals 2,786 2,467 2,484 2,415
DRUG ARREST FOR PERSONS OVER 18 YEARS OLD
1993- 1998
1993 218 208 426
1994 267 132 399
1995 271 294 565
1996 224 234 458
1997 190 251 441
1998 238 341 579
Total 1408 1460 2868
Prepared by Brenda HaTe 02-11-99
MARY E PARKER, CMC/AAE
City Clerk
'"CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 19, 1999
File #32-60-472
Robert Ausherman, President
Sierra Computer Systems, Inc.
1731 West Walnut Avenue
Visallia, California 93277-6232
Dear Mr. Ausherman:
I am enclosing copy of Ordinance No. 34208-031599 accepting the proposal of Sierra
Computer Systems, Inc., for all software and professional services to implement a Permit
and Inspection System, upon certain terms and conditions, in the total amount of
$98,072.00, and awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such software and services; and rejecting all other
proposals made to the City for the aforesaid software and professional services. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, March 15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pcz
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
William F. Clark, Director, Public Works
Archie W. Harrington, Manager, City Information Systems
Evelyn S. Lander, Chief, Planning and Community Development
Ronald L. Smith, Acting Building Commissioner
Evelyn D. Dorsey, Zoning Administrator
H. Daniel Pollock, Jr., Coordinator, Housing Development
Barry L. Key, Manager, Office of Management and Budget
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: {'540) 853-1145
SANDRA H. EAKIN
Deputy CiD' Clerk
March 19, 1999
File #32-60-472
Melissa Dancy, Marketing Representative
Hansen Information Technologies
1745 Markston Road
Sacramento, California 95825
Dear Ms. Dancy:
I am enclosing copy of Ordinance No. 34208-031599 accepting the proposal of Sierra
Computer Systems, Inc., for all software and professional services to implement a Permit
and Inspection System, upon certain terms and conditions, in the amount of $98,072.00,
and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such software and services; and rejecting all other proposals made
to the City for the aforesaid software and professional services. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, March 15, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
proposal on the abovedescribed equipment and professional services.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of March, 1999.
No. 34208-031599.
AN ORDINANCE accepting the proposal of Sierra Computer Systems, Inc., for all
software and professional services to implement the Permit and Inspection System, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such software and services; rejecting all other
proposals made to the City for the aforesaid software and professional services; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The proposal from Sierra Computer Systems, Inc., for all software and
professional services to implement the Permit and Inspection System, in the total amount not
to exceed $98,072.00, as more particularly set forth in the City Manager's report dated
March 15, 1999, to this Council, such proposal being in full compliance with the City's plans
and specifications made therefor, which proposal is on file in the Office of Supply
Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract
with the Sierra Computer Systems, Inc., in the total amount not to exceed $98,072.00, based
on its proposal and bid made therefor, and the City's specifications made therefor, said
contract to be in such form as is approved by the City Attorney, and the cost of said work to
be paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other proposals made to the City for the aforesaid software and
professional services are hereby REJECTED, and the City Clerk is directed to notify each
such proposer and to express to each the City's appreciation for such proposal.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\OKD-GEN~OB-SIERRA
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
March 19, 1999
Sandra H. Eakin
Deputy City Clerk
File #32-60-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34207-031599 amending and reordaining certain
sections of the 1998-99 General and City Information Systems Fund Appropriations,
providing for appropriation of $50,000.00, in connection with a contract with Sierra
Computer Systems, Inc., for software and professional services to implement a Permit and
Inspection System for the City's Development Assistance Center. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, March 15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Robert H. Bird, Municipal Auditor
William F. Clark, Director, Public Works
Archie W. Harrington, Manager, City Information Systems
Evelyn S. Lander, Chief, Planning and Community Development
Ronald L. Smith, Acting Building Commissioner
Evelyn D. Dorsey, Zoning Administrator
H. Daniel Pollock, Jr., Coordinator, Housing Development
Barry L. Key, Manager, Office of Management and Budget
H:~AGENDA99~..a,R 15 WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 1999.
No. 34207-031599.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
and City Information Systems Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General and City Information Systems Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Ar)r)rooriations
Nondepartmental $ 61,493,421
Transfers to Other Funds (1) .................................. 60,734,941
Fund Balance
Reserved for CMERP - City (2) ................................. $ 1,608,209
ClS Fund
Ar~r)rooriations
Building Permit and Inspection System (3) ........................ $ 202,000
Revenue
Transfer from General Fund (4) ................................ $ 848,787
1) Transfer to ClS (001-004-9310-9513) $ 50,000
2) Reserved for
CMERP-City (001-3323) (50,000)
3) Building Permit
and Inspection
System
4) Transfer from
General Fund
(013-052-9806-9003) $ 50,000
(013-020-1234-1037) 50,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Authorization to Enter into a Contract
for Permit and Inspection System
Proposal//98-1-1
March 15, 1999
Council Report #99-113
Existing building permit data system was developed in 1989. Existing system is
not Year 2000 compliant.
Bo
Development Assistance Center (DAC) opened January, 1999. Purpose of the
DAC is to integrate building, planning, and zoning functions to provide a one-stop
Development Assistance Center offering enhanced customer service to
developers, contractors, and citizens undertaking new development and
construction projects within the City. Existing permit system does not provide
functionality to integrate activities within the Development Assistance Center.
Co
Request for Proposal for Permit and Inspection System (RFP # 98-1 -_l, Februa~
5, 1998) was developed by a work team comprised of staff from City Information
Systems, Building Department, Department of Planning and Community
Development, Housing Development Office, and Municipal Auditing.
D. Two (2) quali~ing proposals were received from the following vendors:
Sierra Computer Systems, Inc.
Hansen Computer Systems, Inc.
Proposals were evaluated based on the criteria set forth in (RFP #98-1-1), and on
vendor's competence to provide the required software and services.
F°
Discussions, interviews, demonstrations, site visits, and reference verifications_
for each of the vendors were conducted and completed by the City team listed
above.
Sierra Computer Systems; Inc., was unanimously selected by department
representatives as the vendor of choice to provide a Permit and Inspection System
for the DAC, Building Department, Planning and Community Development, and
the Housing Development Office.
Mayor David A. Bowers and Members of Council
Authorization to Enter into a Contract for Permit and Inspection System
Proposal #98-1-1
March 15, 1999
Page 2
II.
Current Situation
A. Estimated Total Project Cost is $202,000 as follows:
$98,072 total estimated cost for sot~ware and services provided by Sierra
Computer Systems, Inc., for implementation of Permit and Inspection
System have been negotiated; and
$103,928 total estimated cost for workstations and network equipment to
support implementation of the Sierra System.
Execution of a Contract with Sierra Computer Systems, Inc., is necessary in order
to begin project implementation. Contract documents have been prepared,
reviewed, and approved by City's project manager, system implementation team,
City Information System's staff, and City Attorney's office.
III. Issues
A. Need
IV.
Authorize the City Manager to enter into a contract in a form approved by the
City Attorney with Sierra Computer Systems, Inc. to provide all soRware and
professional services to implement a Permit and Inspection System at total cost
not to exceed $93,0~, and appropriate $50,000 from CMERP.
Need to replace existing building permit system with updated technology
to integrate functions of the DAC, Building Department, Planning and
Community Development, and Housing Development Office will be met.
Timing is critical in that existing system is obsolete and is not Year 2000
compatible.
Mayor David A. Bowers and Members of Council
Authorization to Enter into a Contract for Permit and Inspection System
Proposal #98-1-1
March 15, 1999
Page 3
3. Funding for this project is available as follows:
ao
$152,000 has previously been appropriated in a City Information
System Fund Project Account; and
b. $50,000 is available in 1998-99 CMERP fimds
Bo
Do not authorize the City Manager to enter into a contract in a form approved by
the City Attorney with Sierra Computer Systems, Inc.
Need to provide an integrated Permit and Inspection System supporting
the DAC would not be achieved.
Timing would not be met for system implementation to address Year 2000
compliance concerns.
3. Funding designated for this project would not be spent at this time.
Ve
Recommendation
Approve Alternative "A," authorize the City. Manager to enter into a contract in a
form approved by the City Attorney with Sierra Computer Systems, Inc. to
provide all software and professional services to implement a Permit and
Inspection System at total cost not to exceed $93,0~, and appropriate $50,000
from CMERP.
Respectfully Submitted,
W. Robert Herbert
City Manager
Mayor David A. Bowers and Members of Council
Authorization to Enter into a Contract for Permit and Inspection System
Proposal #98-1-1
March 15, 1999
Page 4
CCi
City Attorney
Director of Finance
City Clerk
Municipal Auditor
Director of Public Works
Manager of City Information Systems
Chief, Planning and Community Development
Building Commissioner
Zoning Administrator
Housing Development Coordinator
Office of Management and Budget
WRH/cbcjr
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #5-60-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34209-031599 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$143,464.00 and transfer of $15,774.00, in connection with funds received by the City from
the Local Law Enforcement Block Grant. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, March
15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
The Honorable Donald S. Caldwell, Commonwealth's Attorney
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Madam K. Alam Stacy, Coordinator, Roanoke Neighborhood Partnership
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H?~AGENDA99~IAR[ 5 WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 1999.
No. 34209-031599.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant Fund
Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Aoorooriations
Public Safety $ 2,014,101
Local Law Enforcement Block Grant 98-00 (1-3) .................. 143,464
Revenue
Public Safety $ 2,014,101
Local Law Enforcement Block Grant 98-00 (4-6) .................. 143,464
1 ) Overtime
2) FICA
3) Expendable Equipment
4) LLEBG 98-0O
5) Local Match
6) Interest
(035-050-3313-1003)
(035-050-3313-1120)
(035-050-3313-2035)
(035-035-1234-7282)
(035-035-1234-7283)
(035-035-1234-7284)
$108 182
8 282
27 000
126 190
15 774
1 500
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Council Report #99-406
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Local Law Enforcement Block Grant
II.
I. Background:
Ao
The Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119,
provides funding for the implementation of the Local Law Enforcement Block
Grant Program, administered by the Bureau of Justice Assistance (BJA), U.S.
Department of Justice. The purpose of the Local Law Enforcement Block Grant
Program is to provide local governments with funds to underwrite projects to
reduce crime and improve public safety.
Bo
Council Authorized Application for and Acceptance of these Grant Funds on July
20, 1998 through Resolution #33941-072098.
C°
Federal Funds from this Grant to the Ci_ty of Roanoke have been Awarded by the
U.S. Department of Justice. This renews funding to Roanoke for the third year
under this program. The funds were used for enhanced bicycle patrol last year.
D°
The Grant Requires these Funds Supplement Rather than Supplant local monies.
The grant application specified that the funds would be used for: (1) Paying
overtime to presently employed law enforcement officers for the purpose of
increasing the number of hours worked by such personnel and (2) Procuring
equipment and other materials directly related to basic law enforcement functions.
E°
Grant Funding was authorized when the City Manager signed acceptance on July
22, 1998, with funds not available until after the January grants public hearing.
Current Situation
Grant Funds Available for appropriation through this program total $143,464.
This amount includes the grant amount of $126,190, the local match of $15,774,
and projected interest earnings of $1,500. Grant requirements include that funds
be placed in an interest bearing account. Local match funds are available in the
Police Department's Federal Asset Forfeiture Account.
Mayor David A. Bowers
Members of City Council
Page 2
March 15, 1999
Police Bicycle Patrol Hours could be expanded through allocation of this funding.
Last year's grant funding under this program provided over 3,880 hours of extra
police patrol time directed at specific areas or neighborhoods.
A Grant Advisory Board of Citizens and Public Officials was developed following
grant guidelines and will be utilized to identify and prioritize specific areas or
neighborhoods to receive the additional police patrol. The names of the advisory
board members are listed on Attachment 1.
III. Issues:
A. Need
B. Funds Availability
IV. Alternatives:
City Council Appropriate a total of $143,464 to grant fund revenue and
expenditure accounts to allow funding to be expended in accordance with
applicable City purchasing requirements and Federal grant requirements. Transfer
$15,774 for local match from the Federal Asset Forfeiture Account number
035-050-3304-2150 to grant fund revenue account 035-035-1234-7283.
Need exists to provide equipment, uniforms, and overtime hours to
increase police bicycle patrols in selected neighborhoods.
2. Funds Availabiliw will be addressed by this Council action.
Bo
Ci_ty Council not authorize expenditure of these funds, returning grant funds with
any interest to the Department of Justice while recovering the local match amount.
Need for equipment, uniforms, and overtime for additional bicycle patrol
hours will not be met.
2. Funds will not be available from the Local Law Enforcement Block Grant.
Mayor David A. Bowers
Members of City Council
Page 3
March 15, 1999
Vo
Recommendation is that Council approve alternative "A" to appropriate funds from the
Local Law Enforcement Block Grant.
A. Appropriate $143,464 to the following grant fund accounts:
Expendable Equipment 035-050-3313-2035 $ 27,000
Police Overtime 035-050-3313-1003 $108,182
FICA 035-050-3313-1120 $ 8,282
$143,464
B. Increase the following grant fund revenue estimates:
Federal Grant Receipts 035-035-1234-7282 $126,190
Local Match 035-035-1234-7283 $ 15,774
Interest 035-035-1234-7284 $ 1,500
$143,464
Co
Transfer $15,774 from the Federal Asset Forfeiture account 035-050-3304-2150
to the Local Law Enforcement Block Grant (98/00) revenue account 035-035-
1234-7283 as a local match.
Do
Authorize unexpended grant funds to draw interest in accordance with grant
requirements.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ALG/wla
CC:
City Manager
Director of Finance
Director of Public Safety
Chief of Police
Roanoke Neighborhood Partnership
Executive Director, Roanoke Housing Authority
Commonwealth's Attorney
Office of Grants Compliance
Budget Administrator
Grant Board Roster
Attachment 1
Council Report #99-406
Mr. Tony Reed
Senior Parole Officer
23-A Court Service Unit
309 3rd St. SW
P.O. Box 112
Roanoke, VA 24002
(540) 853-2615 FAX (540) 981-1589
Ms. Wanda DeWease
Assistant Commonwealth's Attorney
Office of the Commonwealth's Attorney
315 Church Ave. SW
Roanoke, VA 24016
(540) 853-2626
Ms. Ann Harman
Executive for Student Services
Roanoke City Schools
40 Douglas Ave. NW
Roanoke, VA 24012
(540) 853-1393
Mr. Chris Froeschel
Waverly Place Neighborhood Watch
1602 Kenwood Blvd. SE
Roanoke, VA 24013
(540) 342-8225
Ms. Peggy Fleming
NW Neighborhood Environmental
Organization
802 Loudon Ave. NW
Roanoke, VA 24016
(540) 343-5674
Mr. Chris Chitmm
Roanoke Neighborhood Partnership
215 Church Ave. SW Room 162
Roanoke, VA 24011
(540) 853-1442
Ms. Mercedes James
Roanoke Academy
1122 19th St. NW
Roanoke, VA 24017
(540) 853-2751
Ms. Pat Reynolds
Villa Heights Crime Prevention
Organization
2628 Clifton St. NW
Roanoke, VA 24017
(540) 343-4966
Mr. Don Thorne
Crime Line/TRIAD
2222 Cantle Lane SW
Roanoke, VA 24012
Lt. Bill Althoff
Planning Unit
Roanoke City Police
309 3rd St. SW
Roanoke, VA 24011-1599
(540) 774-6997 (540) 853-2337 FAX (540) 853-6585
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #22
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34210-031599 authorizing the City Manager, or his
designee, to enter into an amendment to the contract with the Virginia Department of
Health relating to operation of the local Health Department. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, March 15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Dr. Molly L. Rutledge, Director, Roanoke City Health Department, 515 Eighth Street,
S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:L~GENDA99~R15 WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of Hatch, 1999.
No. 34210-031599.
A RESOLUTION authorizing the City Manager or his designee to enter into an amendment
to the contract with the Virginia Department of Health relating to the operation of the local Health
Department, upon certain terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or his
designee, and the City Clerk are hereby authorized, for and on behalf of the City, to execute and
attest, respectively, the requisite amendment to the contract with the Virginia Department of
Health, pursuant to §32.1-31, Code of Virginia (1950), as amended, such amendment establishing
the financial contributions of the City and the Commonwealth to the local Health Department, a
copy of such amendment being attached to the report of the City Manager, dated March 15, 1999,
such amendment to be in form approved by the City Attorney.
ATFEST:
City Clerk.
March 15, 1999
Report #99-702
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: VIRGINIA STATE DEPARTMENT OF HEALTH AND THE
ROANOKE CONTRACT FOR SERVICES
I. BACKGROUND
CITY OF
II.
Health Laws of Virginia, Chapter 1, Article 5, Paragraph 32.1-31,
"Operation of local health department under contract with Board;
district health departments," states (in part):
A governing body of a city may enter into a contract with the Board for
the operation of the local health department in such city. The contract
between the City and the Board shall specify the services to be
provided in addition to the services required by law and shall contain
other provisions as the Board and the governing body may agree
upon.
Local commitment statement was used in previous years to certify
that City Council appropriated a given amount for the support of the
Roanoke City Health Department.
Contract establishes that legal defense with respect to services
performed pursuant to local ordinance, enabling legislation set out in
Title 15.1 of the State Code, and other services set out in Attachment
A(2) of the contract will be provided by the City Attorney. This
requirement will continue to impose an additional burden on this
office.
CURRENT SITUATION
Contract and services checklist was completed last year per
instructions received by the State Health Department from Dr. Robert
Stroube, Deputy Commissioner for Community Health Services, dated
September 27, 1988. This contract has an automatic year to year
renewal. The amount of funds dedicated to this contract for each
fiscal year is negotiated and agreed to by an amendment. Contract
between the Commonwealth of Virginia and City of Roanoke is
necessary for proper billing to localities for health and environmental
services.
The local required match amount of $946,857 (40.36% of total
cooperative budget) was included in the fiscal year 1998-99 resource
allocation plan adopted by City Council on May 11, 1998.
The 1998-99 Health Department Budget is based on approved
funding as follows:
a. State ~ (59.64%)
b. Local Match $ 946.857 (40.36%)
$2,346,029
Services to be in contract include the following:
2.
3.
4.
5.
6.
7.
8.
9.
10.
Communicable Disease Services
Child Health Services
Maternal Health Services
Family Planning Services
Environmental Health Services
Management and Support Services
Dental Health Services
Specialty Clinic Services
Other Public Health Services
a. Including Medicaid Nursing Home Screening
Public Health Service provided under local ordinance
a. Including Insect Control, Rodent Control, Swimming
Facilities and Grocery Store Delicatessens.
III. ISSUES
Services to citizens.
Funding.
C. Legal.
CC;
IV. ALTERNATIVES
Ao
City Council authorize the City Manager or his designee to executo
the amendment to the contract approved by the City Attorney with the
State Health Department as provided for in the Health Laws of
Virginia.
1. Services to citizens would be continued.
2. Funding has been approved by the State and City.
3. Legal requirements would be met.
Do not authorize the City Manager or his designee to execute the
amendment to the contract with the State Health Department as
provided for in the Health Laws of Virginia.
Services to citizens could be discontinued by the State, and
eligible Roanoke City citizens would not receive health
department services.
2. Funding would not be made available by the State.
Legal requirements and compliance with Health Laws of
Virginia would not be met.
V. RECOMMENDATION
City Council concur in the implementation of Alternative A and authorize the
City Manager or his designee to execute the amendment to the contract,
form approved, by the City Attorney with the State Health Department as
provided for in the Health Laws of Virginia.
Respectfully submitted,
W. Robert Herbert
City Manager
James Grisso, Director of Finance
Wilburn C. Dibling, City Attorney
Glenn D. Radcliffe, Director of Human Development
Dr. Molly Rutledge, Director, Roanoke City Health Department
Diane Akers, Budget Administrator, Management and Budget
Attachment
COMMONWEALTH OF VIRGINIA
DEPARTMENT OF HEALTH
~TATEMENT OF AGREEMENT WITH ROANOKE CITY COUNCIL
(Board of Supervisor or City Council of County or City)
Under this agreemefit, which is created in satisfaction of the requirements of § 32.1-31 of the Code
of Virginia (1950), as amended, the Virginia Department of Health, over the course of one fiscal year, will
pay an amount not to exceed $1,399,172 , fi.om the state general fund in accordance with
appropriations by the General Assembly, and in like time frame, the Roanoke City Council (Board of
Supervisors or City Council) will provide by appropriation and in equal quarterly payments a sum of $
946,857 These joint funds will be distributed in timely installments, as services are rendered in the
operation of the Roanoke City Health Department, which shall perform public health services to the
Commonwealth as indicated in Attachment A(1 .), and will perform services required by local ordinances as
indicated in Attachment A(2.). Payments fi.om the local government are due on:
First Quarter
Second Quarter
Third Quarter
Fourth Quarter
August 16, 1998
November 18, 1998
February 17, 1999
May 16, 1999
The term of this agreement begins July 1, 1998. This agreement will be automatically
extended on a state fiscal year to year renewal basis under the terms and conditions of the original
agreement unless written notice of termination is provided by either party. Such written notice shall be
given at least 60 days prior to the beginning of the fiscal year in which the termination is to be effective.
Any increase or decrease in funding allocation shall be made by an amendment to this agreement.
The parties agree that:
1. Under this agreement, as set forth in paragraphs A, B, C, and D below, the Commonwealth of
Virginia and the Virginia Department of Health shall be responsible for providing liability insurance
coverage and will provide legal defense for state employees of the local health department for acts
or occurrences arising fi.om performance of activities conducted pursuant to state statutes and
regulations.
A. The responsibility of the Commonwealth and the Virginia Department of Health
to provide liability insurance coverage shah be limited to and governed by the Self-Insured
General Liability Plan for the Commonwealth of Virginia, established under § 2.1-526.8 of
the Code of Virginia. Such insurance coverage shah extend to the services specified in
Attachments A(1.) and A(2.), unless the locality has opted to provide coverage for the
employee under the Public Officials Liability Self-Insurance Plan, established under § 2.1-
526.8:1 of the code or under a policy procured by the locality.
B. The Commonwealth and the Virginia Department of Health will be responsible
for providing legal defense for those acts or occurrences arising from the performance of
those services listed in Attachment A( 1 .), conducted in the performance of this contract, as
provided for under the Code of Virginia and as provided for under the terms and conditions
of the Self-Insured General Liability Plan for the Commonwealth of Virginia.
LGA97V3.WPD October, 1996
C. Services lis'/.¢,., a ..... ac,m~e~-., _.,,~./, ,my services performed pursuant to a local
ordinance, and any services authorized solely by Title 15.1 of the Code of Virginia, when
performed by a state employee, are herewith expressly excepted fi-om any requirements of
legal defense or representation by the Attorney General or the Commonwealth. For
purposes of assuring the eligibility of a state employee performing such services for liability
coverage under the Self-Insured General Liability Plan of the Commonwealth of Virginia,
the Attorney General has approved, pursuant to § 2.1-121 of the Code of Virginia and the
Self-Insured General Liability Plan of the Commonwealth of Virginia, the legal
representation of said employee by the city or county attorney, and the Roanoke City
Council (Board of Supervisors or City Council) hereby expressly agrees to provide the legal
defense or representation at its sole expense in such cases by its local attorney.
D. In no event shall the Commonwealth or the ~r~rginia Department of Health be
responsible for providing legal defense or insurance coverage for local government
employees.
2. Title to equipmem purchased with funds appropriated by the local govemmem and transferred
to the state, either as match for state dollars or as a purchase under appropriated funds expressly
allocated to support the activities of the local health department, will be retained by the
Commonwealth and will be entered into the Virginia Fixed Asset Accounting and Comrol System.
Local appropriations for equipment to be locally owned and controlled should not be remitted to
the Commonwealth, and the local government's procurement procedures shall apply in the
purchase. The locality assumes the responsibility to maintain the equipment and all records
thereon.
3. Amendments to or modifications of this contract must be agreed to in writing and signed by
both parties.
State Health Commissioner
Virginia Department of H6alth
Local authorizing officer
Title
Date
Approved as to form:
Date
(Office of the Attorney General)
Date
Attachments: Local Government Agreement, Attachment A(1.)
Local Governmem Agreement, Attachmem A(2.)
LGA97V3.WPD October, 1996
ROANOKE CITY
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
MEDICAL CARE SERVICES
-,
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)
For Each Service Provided, Check Block for Highest Income Level Served
COMMUNICABLE DISEASE SERVICES A B C D E F
Childhood Immunizations X
As provided for in 312.1-46 X X X X X
Sexually transmitted disease screening, diagnosis,
treatment, and surveillance X X X X X X
32.1-57
Tuberculosis control screening,
diagnosis, treatment, and surveillance
32.1-49 and 32.1-54 X X X X X X
CHILD HEALTH SERVICES A B C D E F
Children Specialty Services; diagnosis,
{reatment, follow-up, and parent teaching
32.1-77, 32.1-89 and 32.1-90 X X X X X X
Screening for genetic traits and inborn errors
of metabolism, and provision of dietary
supplements X X X X X X
332.1-65 and 32.1-69
Well child care up to age _ (enter year)
WIC
X X X X
EPSDT (Medicaid)
REVISED JUNE 1991
PAGE 1 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
MEDICAL CARE SERVICES CONTINUED
BASIC PUBLIC HEALTH SERVICES TO BE PROVIDED BY LOCAL HEALTH DEPARTMENTS
INCOME LEVEL A IS DEFINED BY THE BOARD OF HEALTH TO BE MEDICALLY INDIGENT (32.1-11)
For Each Sen/ice Provided, Check Block for Highest Income Level Sen/ed
MATERNAL HEALTH SERVICES A B C D E F
Prenatal and post partum care for Iow X X X X X
risk and intermediate dsk women X
32.1-77
Babycare Sen/ices X X X
WIC
X X X X
FAMILY PLANING SERVICES A B C D E F
Clinic services including drugs and X X X
contraceptive supplies X X X
Pregnancy testing and counseling X X X
X X X
REVISED JUNE 1991
PAGE 2 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
ENVIRONMENTAL HEALTH SERVICES
The f'ellowing services performed in
accordance with the provisions of the
Code of Virginia, the regulation of the
Board of Health and/or VDH agreements
with other state or federal agencies. STATE
Ice cream/frozen desserts X
Investigation of communicable diseases X
Madnas X
Migrant labor camps X
Milk X
On-site sewage disposal (SHDR) X
Rabies control X
Restaurants X
Sanitary surveys X
Single home sewage discharge (VPDES) X
Toudst establishment inspection X
Water supPly sanitation X
Wells X
Homes for adults X
Daycare centers X
Summer camps X
REVISED JUNE 1991
PAGE 3 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
OTHER PUBLIC HEALTH SERVICES
The following services performed in
accordance with the provisions of the Code of
Virginia, the regulations of the Board of Health
and/or the policies and procedures of the State
Department of Health
STATE
Medicaid Numing Home Screening X
Comprehensive Services Act X
Vital Records (Death Certificates) X
Early Intervention Services X
Other (List) CSA X
REVISED SEPTEMBER 1993
PAGE 4 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVEENI~ENT AGREEMENT, ATTACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
OPTIONAL PUBLIC HEALTH SERVICES
For Each Service Provided, Check Block for Highest Income Level Served
COMMUNICABLE DISEASE SERVICES A B C D E F
Foreign Travel Immunizations X X X X X X
Community Education X X X X X X
CHILD HEALTH SERVICES A B C D E F
Babycare Services X X X X
Sick child care
Blood lead level testing X X X X X X
School health services X X X X X X
Outreach X X X X X X
Community education X X X X X X
Other.
MATERNAL HEALTH SERVICES A B C D E F
Funds for deUveries
FuiiG$ for special tests and drugs X X X X X
Diagnosis, treatment, and referral for X X X X X X
gynecological problems
Community Education X X X X X X
Outreach X X X X -X X
FAMILY PLANNING SERVICES A B C D E F
Outreach X X X X X X
Community Education X X X X X X
Other.
REVISED JUNE 1991
PAGE 5 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, A'! I'ACHMENT A(1 .)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
OPTIONAL PUBLIC HEALTH SERVICES
For Eactf:Service Provided, Check Block for Highest Income Level Served
GENERAL MEDICAL SERVICES A B C D E F
Activities of Daily Living X X X X X X
Community Education X X X X X X
General Clinic Services
Home Health Services (skilled nursing and X X X X X X
therapy
Outreach X X X X X X
Occupational health services
Personal care
Pharmacy services X X X X
Hypertension screening, referral, and
counseling
Respite ca~-e services
Other.
SPECIALTY CLINIC SERVICES (Ust) A B C D E F
DENTAL HEALTH SERVICES A B C D E F
Pi-'~n~e~Eve Clinic Services - Children X X X X X X
Preve~-i"-uve Clinic Services - Prenatals X X X X
Resto,.,~ve Clinic Services-Children X X X X X X
Community Education X X X X X X
Other.
REVISED JUNE 1991
PAGE 6 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENT AGREEMENT, ATTACHMENT A(2.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
PUBLIC HEALTH SERVICES PROVIDED
UNDER LOCAL ORDINANCE
Neither the Code of Virginia nor AUTHO
Regulations of the Board of Health RITY
requires the following services to TO PROVIDE
be provided by the local health SERVICE
department IS LOCAL
ORDINANCE
Accident Prevention
Air Pollution
Bird Control
Employee Physicals
General Environmental X
Housing - BOCA & local building
codes
Insect control X
Noise
Plumbing
Radiological Health
Rodent Control X
Solid Waste X
Swimming facilities X
Weeds
Smoking Ordinances
Radon
Other environmental services: RETAIL X
FOOD
ENVIRONMENTAL NUISANCES X
REVISED JUNE 1991
PAGE 7 OF 8 PAGES OF ATTACHMENTS
LOCAL GOVERNMENI AGREEMENT, ATTACHMENT' A(2.)
VIRGINIA DEPARTMENT OF HEALTH
COMMUNITY HEALTH SERVICES
PUBLIC HEALTH SERVICES PROVIDED UNDER
LOCAL ORDINANCES OR CONTRACT WITH LOCAL GOVERNMENTS
For'Each Service Provided, Check Block for Highest Income Level Served
A B C D E F
Employee physicals
Primary care for inmates in local
jails or correctional institutions
Other medical services (List)
REVISED JUNE 1991
PAGE 8 OF 8 PAGES OF ATTACHMENTS
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 22, 1999
File #76-314-335
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A report recommending that City Council ratify certain amendments to the By-Laws for
Blue Ridge Community Services of Roanoke Valley to reflect the current standards set by
the State Department of Mental Health, Mental Retardation and Substance Abuse
Services, was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, March 15, 1999.
The report was referred back to the City Manager.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc~
Dr. Fred P. Roessel, Jr., Executive Director, Blue Ridge Community Services, 301
Elm Avenue, S. W., Roanoke, Virginia 24016-4001
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
H:L'~GENDA99'xMA~ 15 WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy CiI~, Clerk
March 19, 1999
File #60-217-392
J. W. Christenbury, Jr., President
Acorn Construction, Ltd.
P. O. Box 625
Troutville, Virginia 24175
Dear Mr. Christenbury:
I am enclosing copy of Ordinance No. 34212-031599 accepting the bid of Acorn
Construction, Ltd., for construction of Phase III of the Railside Linear Walk along Norfolk
Avenue between First Street and Market Street, upon certain terms and conditions, in the
amount of $846,000.00, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, March 15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Ellen S. Evans, Construction Cost Technician
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 19, 1999
File #60-217-392
William R. Hedrick, President
Corte Construction Co., Inc.
P. O. Box 1089
Bluefield, Virginia 24605
Dear Mr. Hedrick:
I am enclosing copy of Ordinance No. 34212-031599 accepting the bid of Acorn
Construction, Ltd., for construction of Phase III of the Railside Linear Walk along Norfolk
Avenue between First Street and Market Street, upon certain terms and conditions, in the
amount of $846,000.00, and awarding a contract therefor; authorizing the proper City
officials to execute the requisite contract for such work; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, March 15, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
'the 15~:h day of I~larch, 1999.
lqo. 3t~212-031599.
AN ORDINANCE accepting the bid of Acorn Construction, Ltd., for construction of Phase
III of the Railside Linear Walk along Norfolk Avenue between First Street and Market Street, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids made to the City for the work~
and proViding for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Acorn Construction, Ltd., in the total amount of $846,000, for construction
of Phase III of the Railside Linear Walk along Norfolk Avenue between First Street and Market
Street, as is more particularly set forth in the City Manager's report dated March 15, 1999, to this
Council, such bid being in full compliance with the City's plans and specifications made therefor and
as proVided in the contract documents offered said bidder, which bid is on file in the Office of Supply
Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #60-217-392
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso
I am attaching copy of Ordinance No. 34211-031599 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for transfer of
$788,000.00 from 1-581 Interchange, and $125,680.00 from proceeds of 1996 Public
Improvement Bonds, in connection with a contract with Acorn Construction, Ltd., for
construction of Phase III of the Railside Linear Walk along Norfolk Avenue between First
Street and Market Street. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, March 15, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
H:~AGENDA99X, MAR 15 .WPD
W. Robert Herbert
City Manager
Page 2
pc~
Charles M. Huffine, City Engineer
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Ellen S. Evans, Construction Cost Technician
H:~AGENDA99~.~R 15 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of March, 1999.
No. 34211-031599.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Recreation
Railside Linear Walk (1) ....................................
Streets and Bridges
1-581 Interchange (2) .......................................
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (3) ....................
1) Appropriated from
Bond Funds
2) Appropriated from
Bond Funds
3) Parks
(008-052-9717-9001)
(008-052-9545-9001)
(008-052-9701-9180)
913,680
(788,000)
(125,680)
$ 3,716,451
1,545,641
22,490,447
6,512,000
11,346,068
2,669,279
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
March 15, 1999
Council Report No. 99-115
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
PROJECT NUMBER 6334
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully submitted,
C-arroll E. ~wa'd[, Ch~tirman
W./~~ 7,.--Alvin Hudson
William F. Clark
CES/CDA/bs
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
March 15, 1999
Council Report No. 99-115
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
PROJECT NUMBER 6334
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/CDA/bs
Attachment: Bid Committee Report
C'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
March 15, 1999
Council Report No. 99-115
Honorable Mayor and Member of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
PROJECT NUMBER 6334
Background on the subject in chronological order is as follows:
mo
Do
mo
Railside Linear Walk project will connect the Historic Market area and the Virginia
Museum of Transportation. The walkway follows the main line of the Norfolk
Southern Railway located along Norfolk Avenue and continues to the south side of
the Warehouse Row buildings.
The project will be constructed in four phases.
Phase I, which consisted of curb and gutter improvements on the south side of
Norfolk Avenue between First and Jefferson Streets, has been completed.
Phase II consists of the construction of the new curb and gutter on the north side of
Norfolk Avenue between Market and First Streets and the roadway improvements
between the north and south curbs in this two-block segment. Construction was
scheduled to begin on March 1, 1999.
Phase III consists of the at grade sidewalk along Norfolk Avenue between First Street
and Market Street. This is the portion of the design that begins to incorporate the
railway theme. A prominent water feature is located at the intersection of South
Jefferson Street and Norfolk Avenue. This feature utilizes the crankshaft from a
locomotive to create a waterfall effect. The intersection of Market Street and
Norfolk Avenue will showcase a replica of a railroad turntable and an art wall. Also
included in Phase III is a Rail Car Shed and a crossing guard arm used as an end-of-
line feature.
F. Phase IV will be advertised for bids pending conclusion of right-of-way acquisition.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
March 15, 1999
Page 2
II.
Current situation is as follows:
A. Phase III of the project was advertised on Sunday, January_ 24, 1999, and bids
were publicly opened and read aloud on Tuesday, February_ 16, 1999.
B. Two bids were submitted with Acorn Construction, Ltd. of 5262 Lee Highway,
Troutville, Virginia, 24175, submitting the low bid in the amount of $846,000.00.
C. The total construction cost of Phase III of the project is estimated as follows:
Construction Contract
Contingency
$846,000.00
67,680.00
Total $913,680.00
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
C. Schedule
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manager to execute a contract for construction of Phase III of the
Railside Linear Walk along Norfolk Avenue between First Street and Market Street,
in a form approved by the City Attorney, with Acorn Construction, Ltd., in the
amount of $846,000.00, with a contingency of $67,680 and with 180 calendar days
to complete the project.
1. Cost is 8.5% below the Engineer's Estimate of $925,000.00.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
March 15, 1999
Page 3
Bo
2. Funding for Phase III is available from the following sources:
mo
$788,000 from 1-581 Interchange account 008-052-9545-9001.
Excess funding in this account was identified as a funding source for
the Railside Linear Walk in the recently approved CIP update.
bo
$125,680 from proceeds of 1996 Public Improvement Bonds - Parks
account 008-052-9701-9180.
3. The current scheduled construction completion for Phase III is Fall 1999.
Do not authorize the City Manager to execute a contract with Acorn Construction.
Ltd.
o
Cost would be based on future bids.
Funding of $125,680 would remain available in 1996 Public Improvement
Bonds - Parks account 008-052-9701-9180 and $788,000 would remain
in 1-581 Interchange account 008-052-9545-9001.
The schedule may be impacted. The scheduled completion date of Phase III
may be later than Fall 1999, which could extend the projected completion
date of Phase IV.
V. Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to execute a contract for construction of Phase III of the
Railside Linear Walk along Norfolk Avenue between First Street and Market Street,
in a form approved by the City Attorney, with Acorn Construction, Ltd., in the
amount of $846,000.00, with a contingency of $67,680.00 and with 180 calendar
days to complete the project.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
March 15, 1999
Page 4
Authorize the Director of Finance to complete the following transactions for Railside
Linear Walk Phase III:
Transfer $788,000 from 1-581 Interchange 008-052-9545-9001 to account
008-052-9072-9001, Railside Linear Walk.
Transfer $125,680 from proceeds of 1996 Public Improvement Bonds - Parks
account 008-052-9701-9180 to account 008-052-9072-9001, Railside Linear
Walk.
WRH/CES/CDA/bs
Attachments
C~
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
IMPROVEMENTS TO NORFOLK AVENUE
RAILSIDE LINEAR WALK - PHASE III
BID NUMBER 99-1-37
PROJECT NUMBER 6334
Bids were opened by D. Darwin Roupe, Manager, Office of the Supply Management, on Tuesday,
February 16, 1999, at 2:00 p.m.
Estimated Cost: $925,000.00
Office of the City Engineer
Roanoke, Virginia
March 15, 1999
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
Sandra H. Eakin
Deputy City Clerk
File #5-20-24
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 34197-031599 removing and eliminating
authorization for the installation, maintenance, and use of parking meters on City property
by amending §4-7, Same - Same - Parking Violations, §20-65, Parkinq Prohibited in
Specified Places, {}20-68, Time Limitations on Parking, §20-69, Parking Regulations on
Property of Virginia Western Community College, §20-79, Parking Spaces Reserved for
Persons with Disabilities, §20-88, Duties of Police Officers, and §21-22, Fraudulent Use
of Pay Phones, Parkin.q Meters, and other Coin-Operated Machines; by repealing, §4-5,
Regulation of Vehicular and Pedestrian Traffic - Powers and Duties of City Manager, §4-8,
Damaging, Tampering with, etc., Parking Meters, §20-77, Parking Meter Zones, §20-77.1,
Parking Meter Zones at Virqinia Western Community College, §20-78, Installation and
Operation of Parking Meters; Time Limits; Rates, §20-79, How Parkinq Meters and Space
to be Used: Overtime Parking, §20-80, Manner of Parking Vehicles at Spaces with Meters,
§20-81, Exemptions from Certain Requirements of Parking Meter Regulations, §20-82, Use
of Sluqs, §20-83, Injuring or Tampering with Meters, §20-84, Effect of Division on Other
Parkinq Regulations, §20-114, Metering of Unassigned Spaces, of the Code of the City of
Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council
of the City of Roanoke on first reading on Monday, March 1, 1999, also adopted by the
Council on second reading on Monday, March 15, 1999, and will be in full force and effect
on and after May 1, 1999.
Sincerely, .~~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:kAGENDA99kMAP. 15 .WPD
W. Robert Herbert
March 19, 1999
Page 2
Attachment
pc:
The Honorable
Virginia
The Honorable
The Honorable
of Virginia
The Honorable
Virginia
The Honorable
Virginia
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
The Honorable
Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P O.
Box 2235, Tallahassee, Florida 32316
The Honorable David C. Anderson, City Treasurer
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Robert K. Bengtson, Traffic Engineer
H:L~.GENDA99~MAR 15.WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 19, 1999
File #5-20-24
Dr. Charles L. Downs, President
Virginia Western Community College
P. O. Box 14007
Roanoke, Virginia 24038-4007
Dear Dr. Downs:
I am enclosing copy of Ordinance No. 34197-031599 removing and eliminating
authorization for the installation, maintenance, and use of parking meters on City property
by amending {}4-7, Same - Same - Parkinq Violations, [}20-65, Parking Prohibited in
Specified Places, §20-68, Time Limitations on Parkin,q, §20-69, Parking Regulations on
Property of Virginia Western Community College, §20-79, Parkinq Spaces Reserved for
Persons with Disabilities, §20-88, Duties of Police Officers, and §21-22, Fraudulent Use
of Pay Phones, Parking Meters, and other Coin-Operated Machines; by repealing, {}4-5,
Regulation of Vehicular and Pedestrian Traffic - Powers and Duties of City Manager, §4-8,
Dama~ino, Tampering with, etc., Parking Meters, §20-77, Parking Meter Zones, §20-77.1,
Parkinq Meter Zones at Virginia Western Community College, §20-78, Installation and
Operation of Parking Meters; Time Limits; Rates, §20-79, How Parkinq Meters and Space
to be Used: Overtime Parking, §20-80, Manner of Parkinq Vehicles at Spaces with Meters,
§20-81, Exemptions from Certain Requirements of Parkinq Meter Regulations, §20-82, Use
of Slugs, §20-83, Injuring or Tampering with Meters, §20-84, Effect of Division on Other
Parking Regulations, §20-114, Metering of Unassiqned Spaces, of the Code of the City of
Roanoke (1979), as amended. The abovereferenced measure was adopted by the Council
of the City of Roanoke on first reading on Monday, March 1, 1999, also adopted by the
Council on second reading on Monday, March 15, 1999, and will be in full force and effect
on and after May 1, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Dr. Charles L. Downs
March 19, 1999
Page 2
Enclosure
pc~
The Honorable
Virginia
The Honorable
The Honorable
of Virginia
The Honorable
Virginia
The Honorable
Virginia
The
The
The Honorable
The Honorable
The Honorable
The Honorable
Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
George W. Harris, Jr., Judge, General District Court
Vincent A. Lilley, Judge, General District Court
William D. Broadhurst, Judge, General District Court
Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation, P O.
Box 2235, Tallahassee, Florida 32316
The Honorable David C. Anderson, City Treasurer
W. Robert Herbert, City Manager
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Robert K. Bengtson, Traffic Engineer
H:~AGENDA99~VlAR 15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of Hatch, 1999.
lqo. 34197-031599.
AN ORDINANCE removing and eliminating the authorization for the installation,
maintenance, and use of parking meters on City property by amending §4-7, Same - Same - Parking
Violations, §20-65, Parking Prohibited in Specified Places, §20-68, Time Limitations on Parking.
§20-69, Parking Regulations on Property of Virginia Western Community College. §20-76, Parking
Spaces Reserved for Persons with Di.qabilities, §20-88, Duties of Police Officers, and §21-22,
Fraudulent Use of Pay Phones, Parking Meters, and other Coin-Operated Machines: by repealing, §4-
5, Regulation of Vehicular and Pedestrian Traffic - Powers and Duties of City Manager. §4-8,
Damagine. Tampering with etc., Parking Meters, §20-77, Parking Meter Zones, §20-77. l, Parking
meter zones at Virginia Western Community_ College, §20-78, Installation and Operation of ParkinE
Meters; Time Limits; Rates, §20-79, How Parking Me~ers and Space to be Used; Overtime Parking,
§20-80, Manner of Parking Vehicles at Spaces with Meters, §20-8 l, Exemptions from Certain
Requirements of Parking Meter Regulations, §20-82, Use of Slugs, §20-83, Injuring or Tampering
with Meters., §20-84, Effect of Division on Other Parking Regulations §20-114, Metering of
Unassigned Spaces, of the Code of the City of Roanoke (1979), as amended, and providing for an
effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 4-7, Same - Same o Parking Violation.q; Section 20-65, Parking Prohibited
in Specified Places; Section 20-68, Time Limitations on Parking; Section 20-69, Parking
Regulations on Property_ of Virginia Western CommuniW College; Section 20-76, Parking Spaces
Reserved for Persons with Disabilities; §20-88, Duties of Police Officers; and Section 21-22,
Fraudulent Use of Pay Phones, Parking Meters, and other Coin-Operated Machine::, Code of the City
of Roanoke (1979), as amended, are hereby amended and reordained as follows:
{}4-7. Same - Same - Parking Violations.
(a) It shall be unlawful for any person to park or stop a vehicle or allow the same
to remain standing or stopped in any area where, at the time, parking, stopping or
standing is prohibited and signs or markers to that effect have been erected or
installed pursuant to section 4-5(d)(2) or 4-5(d)(3).
{}20-65.
Parking Prohibited in Specified Places.
(13) In front of the entrance of any church, theater, public building or other place
where audiences are assembled, during the hours of service, entertainment or
performance, or when otherwise occupied by the public, except when parked in
accordance with official signs,, or during marriage ceremonies or funerals, when
parking in front of the entrance to a church will be permitted.
{}20-68.
Time Limitations on Parking.
Whenever parking is limited to a specified length of time by this chapter or by rule or
regulation of the city manager pursuant to section 20-7 of this chapter on certain
streets and highways of the city, and such limitation has been duly posted by signs
erected on such streets so as to be clearly visible to a reasonably observant person, it
shall be unlawful for any person to park a vehicle or allow the same to remain
standing or stopped at any such place for a period of time in excess of that indicated
on such sign.
{}20-69
Parking regulations on property_ of Virginia Western Community
College.
(d) It shall be unlawful, whenever parking is limited to a specified length of time
in an area designated by the governing authorities or authorized administrative
authorities of the aforesaid college, and such limitation has been duly posted by signs
or markers erected so as to be clearly visible to a reasonably observant person, for any
person to park a vehicle or allow the same to remain standing or stopped at any such
place for a period of time in excess of that indicated on such sign or marker.
(e) The operator of any vehicle owned by the State or the United States of
America, while engaged in governmental activity, may park such vehicles for a period
not to exceed fifteen (15) minutes.
(O Any operator who displays in the window of his vehicle a special vehicle
parking permit for handicapped persons issued pursuant to the Code of Virginia may
park such vehicle for up to four hours in parking zones otherwise restricted as to
length of parking time permitted.
(g) The provisions of this section may be enforced by persons appointed as
conservators of the peace under the provisions of section 19.2-13, Code of Virginia
(1950), as amended.
(h) This section is enacted pursuant to the provisions contained in section
15.2-968, Code of Virginia (1950), as amended. The placing and maintenance of all
signs and other such markings shall be the responsibility of the college and, likewise,
the primary responsibility for enforcement of the provisions of this section shall rest
upon the authorities of said college pursuant to the provisions of section 19.2-13 of
the aforesaid Code of Virginia.
(i) No person shall park or leave standing any vehicle not displaying a license
plate, decal or special permit issued under section 46.2-731, 46.2-739 or 46.2-1241,
Code of Virginia (1950), as amended, in a parking space reserved for handicapped
persons on the property of Virginia Western Community College.
§20-76.
Parking Spaces Reserved for Persons with Disabilities.
(c) A disabled person, vehicle owner or volunteer for an institution or
organization to which disabled parking license permits, organizational removable
windshield placards, permanent windshield placards or temporary windshield placards
are issued or any person to whom disabled parking license plates have been issued
under section 46.2-739, Code of Virginia (1950), as amended, shall be allowed to
park the vehicle on which such license plates or placards are displayed for up to four
(4) hours in parking zones restricted as to length of parking time permitted. This
subsection shall not apply to any provision of this chapter which creates parking zones
for special types of vehicles nor shall it apply to any provision of this chapter which
prohibits parking during heavy traffic periods, during specified rush hours or where
parking would clearly present a traffic hazard.
§20-88. Duties of police officers.
Each police officer charged by the city with the duty of enforcing the sections of the
preceding two (2) divisions of this chapter shall, upon finding a violation thereof, take
the state license number of any vehicle in violation, and the length of time during
which such vehicle is parked in violation of a provision of this chapter, and report the
same to the police department and make a proper complaint touching such violation.
Each such officer shall attach to such vehicle a written notice, upon form approved
by the city manager, to the owner or operator thereof that the vehicle has been parked
in violation of a specific provision of a section of the preceding two (2) divisions of
this chapter. Such notice shall instruct the owner or operator when and where to
report with reference to the violation.
§21-22.
Fraudulent Use of Pay Phones~ and other Coin-Operated Machines.
(a) No person shall operate, cause to be operated or attempt to operate or cause
to be operated any coin box telephone, vending machine or other machine that
operates on the coin-in-the-slot principle, whether of like kind or not, designed only
to receive lawful coin of the United States of America, in connection with the use or
enjoyment of telephone or telegraph service, parking privileges or any other service,
or the sale of merchandise or other property, by means of a slug or any false,
counterfeit, mutilated, sweated or foreign coin, or by any means, methods, trick or
device whatsoever, not authorized by the owner, lessee or licensee of such coin box
telephone, vending machine or other machine.
(b) No person shall obtain or receive telephone or telegraph service, parking
privileges, merchandise or any other service or property from any such coin box
telephone, vending machine or other machine, designed only to receive lawful coin of
the United States of America, without depositing in or surrendering to such coin box
telephone, vending machine or other machine lawful coin of the United States of
America to the amount required therefor by the owner, lessee or licensee of such coin
box telephone, vending machine or other machine.
2. Section 4-5, Regulation of Vehicular and Pedestrian Traffic - Powers and Duties of
City Manager; Section 4-8, Dama~g~ Tampering with etc.~ Parking Meters; Section 20-77, Parking
Meter Zones; Section 20-77.1, Parking meter zones at Vir~nia Western Communi_ty College;
Section 20-78, Installation and Operation of Parking Meters; Time Limits; Rates; Section 20-79,
How Parking Meters and Space to be Used; Overtime Parking; Section 20-80, Manner of Parking
Vehicles at Spaces with Meters; Section 20-81, Exemptions from Certain Requirements of Parking
Meter Regulations; Section 20-82, Use of Slugs; Section 20-83, Injuring or Tampering with Meters;
Section 20-84, Effect of Division on Other Parking Regulations; and Section 20-114, Metering of
Unassigned Spaces, Code of the City of Roanoke (1979), as amended, are hereby repealed.
3. This ordinance shall be in full force on and after May 1, 1999.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
WILBURN C. DIBLING, JR. FACSIMILE: 540-853-122 I
CITY ATrORNEY E-MAIL:cityatty @ci.roanoke. va.us
~WIILLiAM X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATFORNEYS
March 1, 1999
The Honorable Mayor and Members
of City Council
Roanoke, VA
Re: City Code Revision - Parking Meter Removal
Dear Mayor Bowers and Council Members:
In accordance with action taken by City Council, my office has prepared the enclosed
ordinance related to parking meters in the City. The ordinance amends or repeals several sections
of the City Code and removes the authorization for the City to install and maintain parking meters
in the City. As directed by Council, the ordinance has an effective date of May 1, 1999.
Please feel free to contact me if you should have any questions about this matter.
With kindest personal regards, I am
WCD/WXP/lsc
Enclosures
Wilburn C. Dibling, Jr.
City Attorney
H:LMMI SC\counmeters
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
March 19, 1999
File #184
W. Robert Herbert
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 15, 1999, Council Member White advised that it was his understanding that Council
previously established a policy that the total number of City employees would not increase.
He requested that the City Manager and the Director of Finance provide the following
information at the Financial Planning Session on Saturday, March 20, 1999:
When was the policy established and is the policy still in effect?
Statistical information showing the total number of City employees.
Why has the City employee complement increased or decreased?
What has been the direction of Council to the City administration
on employee complement?
It was the consensus of Council that the matter would be referred to you for report to
Council at the Financial Planning Session on Saturday, March 20, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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H:',AGENDA99XMARt 5 WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #66-67-102-132
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 15, 1999, Council Member Swain expressed concern with regard to litter on Wiley
Drive, S. W., and the Iow water bridge leading to Wasena Park.
It was the consensus of Council that the matter would be referred to the City Manager for
appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc~
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
James A. McClung, Manager, Solid Waste Management
HSAGENDA99~MAR 15.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #132-450
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 15, 1999, Council Member Swain called attention to the manner in which the City
of Roanoke is portrayed in the Virginia State Economic Information System, and advised
that Council should support the City administration in its efforts to ensure that Roanoke is
properly presented in the State Information System.
It was the consensus of Council that the matter would be referred to the City Manager for
appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Phillip F. Sparks, Chief, Economic Development
H:LA. GENDA99~&Ml.I 5.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
March 19, 1999
File #10-132-450
William White, Sr., Chair
Audit Committee
3698 Partridge Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. White:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 15, 1999, Council Member Swain spoke in support of performing an audit of the
most recent economic development projects which were approved by the City of Roanoke
to ensure that certain commitments are in line with the City's projections.
It was the consensus of Council that the matter would be referred to the Audit Committee
for report to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
W. Robert Herbert, City Manager
Robert H. Bird, Municipal Auditor
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the 15th day of March, 1999, JAMES M.
TURNER, JR., was reappointed as a member of the Roanoke Regional Airport
Commission for a term ending March 9, 2003.
Given under my hand and the Seal of the City of Roanoke this 19th day of
March, 1999.
City Clerk
H :kAGENDA99.hMAR 15.WPD
March 15, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Executive Session
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the terms and conditions of an
economic development contract in negotiation, pursuant to {}2.1-344(A)(7), Code of Virginia
(1950), as amended.
Sincerely yours,
W. Robert Herbert
City Manager
WRH/kdc
cc: Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phillip F. Sparks, Chief of Economic Development
Mar-03-99 10:41A Gary and Barbara Duerk (540) 343-2791 P.01
March 2, 1999
Mayor David Bowers and Members
Roanoke City Council
FAX 540-853-1145
RECEIV-P
MAYO,-,,~ or
Dear Mayor Bowers,
Members from Virginia Skyline Girl Scout Council would like to visit Roanoke City
Council at the March 15, 1999 7pm City Council Meeting.
it is our understanding you might be able to meet with the girls before the council meeting
in your chambers. When we have visited in the past, you have given an excellent
presentation on the value of a democratic process of government. The gifts are working
on their leadership badge.
With your permission, we would like to lead the pledge to the flag.
The Girl Scouts also request to be on the agenda addressing council on public matters for
5 minutes. After our presentation we would like to give council members a box of Girl
Scout cookies.
March 12th is Girl Scouts of the United States of America's (GSUSA) 87th birthday.
From its inception in 1912, Girl Scout's founder Juliette Gordon Low, had a bold vision:
to serve the needs of every girl, everywhere. Her vision included taking young girls
camping and canoeing - a radical concept at the time. Today's bold Girl Scout vision
includes taking girls to Antarctica to study science and into cyberspece to discover new
worlds and opportunities.
I know of at least 15 girls that will be present. Nearer the meeting date I will send you a
list of the leaders names and troop number that will be attending.
Thank~ for making it possible for girls to experience government in action.
Barbara Duerk, volunteer
Virginia Skyline Girl Scout Council
HRE-O3-19cj9 10::39 ~ :343 2791 P.O1
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
March 19, 1999
File #20-106
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
March 15, 1999, Mr. Thomas O. Bradley, Jr., 2042 Westover Avenue, S. W., addressed
Council with regard to suggested procedures for handling City decal vehicle transfers.
The matter was referred to the City Manager for further discussion with Mr. Bradley.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc;
Mr. Thomas O. Bradley, Jr., 2042 Westover Avenue, S. W., Roanoke, Virginia
24015
The Honorable Sherman A. Holland, Commissioner of the Revenue
H:XAGENDA99'xMAR 15.WPD