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34170
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 16, 1999
12:lSp. m.
CITY COUNCIL CHAMBER
,4 GENDA FOR THE COUNCIL
Call to Order--Roll Call. (Council Member Harris was absent).
a. A briefing with regard to the City's Rental
(15 minutes)
File #402
Inspection Program.
At 1:00 p.m., the meeting was declared in recess until 2:00 p.m., in the City
Council Chamber.
R O,4NOKE CITY CO UNCIL
REGULAR SESSION
February 16, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by Rabbi Manes Kogan, Beth Israel
Synagogue.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
2
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, February 18,
1999, at 7:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS:
A resolution paying tribute to The Reverend Dr. Noel C. Taylor, former Mayor
of the City of Roanoke, upon the occasion of his retirement as Pastor of High
Street Baptist Church.
Adopted Resolution No. 34170-021699. (7-0)
File//80
Proclamation declaring Tuesday, February 16, 1999, as Valley Metro
Appreciation Day.
File #3
Report on the progress of the Hope VI Grant which was approved by the United
States Department of Housing and Urban Development. Mary Ann Wilson,
Senior Community Builder, Virginia State Office, Department of Housing and
Urban Development, Spokesperson. (15 minutes)
Received and filed.
File #178-236
2. CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of an informal meeting of Roanoke City Council and Alexandria
City Council held on October 5, 1998; and the regular meetings of Roanoke
City Council held on November 2 and November 16, 1998.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #132 Session.
C-3
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss a personnel matter, specifically being the consideration of the
appointment of a particular person as Acting City Manager, pursuant to Section
2.1-344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #104-132 Session.
4
C-4
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss a personnel matter, specifically being the consideration of the
appointment of a particular person as Acting City Attorney, pursuant to Section
2.1-344 (A)(1), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #83-132 Session.
C-5
A report of the City Manager requesting an Executive Session to discuss
the disposition of publicly held property for economic development purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request to convene in Executive
File #104-132-450 Session.
C-6
C-7
A communication from Council Member Carroll E. Swain requesting
Council's support to instruct the City Manager to review the City's current
method of delivering fire and emergency medical services.
Removed from the Consent Agenda for separate discussion. (See page 6)
A report of the City Manager responding to an inquiry of Council
Member Swain regarding the Citizens Advisory Committee for the Roanoke
Valley Regional Storm Water Management Plan.
RECOMMENDED ACTION: Receive and file.
File #110-237
C-8
A communication from Martha P. Franklin tendering her resignation as
a member of the Board of Trustees, City of Roanoke Pension Plan.
RECOMMENDED ACTION: Receive and file the communication and accept
File #110-429 the resignation.
5
C-9 Qualification of the following persons:
Dolores Y. Johns as a member of the Blue Ridge Community
Services Board of Directors for a term ending December 31,2001;
and
File #15-110-335
Gilbert E. Butler, Jr., as a member of the City
Commission for a term ending December 31, 2002.
File #15-110-200
Planning
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
C-6
A communication from Council Member Carroll E. Swain requesting
Council's support to instruct the City Manager to review the City's current
method of delivering fire and emergency medical services.
The matter was referred to the City Manager for study and report to
Council.
File #70-188
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Presentation with regard to the "Character Counts" instructional program.
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools.
(10 minutes)
Received and filed.
File #467
Briefing on activities sponsored by the Roanoke Special Events
Committee. William Carder, Chairperson, Spokesperson. (10 minutes)
A request of the Special Events Committee for additional funding
was referred to 1999-2000 budget study.
File #60-317
Co
Request of The Jefferson Center Foundation, Ltd., for approval by the
City of Roanoke Redevelopment and Housing Authority of its revenue
bonds, in a principal amount not to exceed $4 million, to finance a
portion of the costs of renovating and equipping a 900 seat auditorium
project in The Jefferson Center. William B. Hopkins, Sr., Attorney,
Spokesperson. (5 minutes)
Adopted Resolution No. 34171-021699. (7-0)
File #53-60-178-337
do
Presentation of the Annual Report of the Roanoke Valley Economic
Development Partnership. Elizabeth Doughty, Executive Director.
(5 minutes)
Received and filed.
File #450
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke City School Board requesting
certain school appropriations; and a report of the Director of Finance
recommending that Council concur in the request.
Adopted Ordinance No. 34172-021699. (7-0)
File #60-467
bo
A communication from the Honorable Arthur B. Crush, III, Clerk of
Circuit Court, requesting that Council authorize the City Manager to
accept Technology Trust Funds, in the amount of $9,575.00, to provide
for computer hardware and software upgrades; and a report of the City
Manager recommending that Council concur in the request.
Adopted Ordinance No. 34173-021699 and Resolution No. 34174-
021699. (7-0)
File #60-103-108-472
7
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A report with regard to telecommunications public rights-of-way
use fee.
Received and filed.
File #79-262-383
ITEMS RECOMMENDED FOR ACTION:
2. A report with regard to Roanoke River Interceptor Sewer
Replacement contracts.
Adopted Ordinance No. 34175-021699. (6-0)
voted no.)
File #27-60
(Mayor Bowers
o
A report with regard to implementation of the automated public
safety system.
Adopted Ordinance Nos. 34176-021699 and 34177-021699.
(7-0)
File #5-60
A report recommending acceptance of Forfeited Asset Sharing
Program funds, in the amount of $17,876.00, and appropriation of
funds in connection therewith.
Adopted Ordinance No. 34178-021699. (7-0)
File #5-60
8
A report recommending that Council accept $72,427.00 from the
United States Department of Justice, Forfeited Property Sharing
Program, and appropriation of funds in connection therewith.
Adopted Ordinance No. 34179-021699. (7-0)
File #5-60
o
A report recommending appropriation of additional funds for the
Fifth District Employment and Training Consortium in the amount
of $214,325.00.
Adopted Ordinance No. 34180-021699. (7-0)
File #60-246
A report recommending that Council adopt a measure determining
that the procurement method known as competitive sealed bidding
is not practicable or fiscally advantageous to the City for the
procurement of a new computerized traffic signal system.
Adopted Resolution No. 34181-021699. (7-0)
File #20-264-472-497
b. CITY CLERK:
A report requesting that Council approve certain actions to be
taken in connection with appointment of two Trustees to the
Roanoke City School Board for terms commencing July 1, 1999
and ending June 30, 2002.
The matter was deferred until the regular meeting of Council
on Monday, March 1, 1999, at 2:00 p.m.
File #38-467
6. REPORTS OF COMMITTEES: None.
7. UNFINISHED BUSINESS: None.
o
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 34165, on second reading, extending the Food/Beverage
Concession Management Contract agreement between the City of
Roanoke and The Swanson Corporation for a period of two months with
an option upon mutual agreement of the parties to extend the contract
month-to-month up to an additional one year unless terminated sooner by
either party pursuant to Section 4 of the contract.
Adopted Ordinance No. 34165-021699 on second reading. (7-0)
File #192
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City Council.
The following procedure was adopted for selecting a new City
Manager:
Meetings will be scheduled to receive the views of citizens on the
qualifications, skills and attributes that the next City Manager
should possess, which meetings will be conducted by trained
facilitators and the information obtained from the meetings will be
used in preparing a job description for the recruitment and selection
process.
Concurrently, three Members of Council will be assigned the
responsibility of meeting with appropriate City officials to identify
an executive search firm that would assist the Council in the selection
process. The three Members of Council will forward the results of
their research to the full Council which will ultimately select the
executive search firm to be employed. The executive search firm will
assist Council in developing a schedule and sequence of events to be
followed in the selection process and these steps will be reviewed and
approved by Council at regular intervals throughout the selection
process.
File #104-132
l0
The following procedure was adopted for selecting a new City Attorney:
The City Clerk was instructed to publish the
appropriate advertisement in certain publications to be
recommended by the City Attorney requesting that
applications be submitted and received in the City
Clerk's Office before 5:00 p.m., on Wednesday, March
31, 1999.
The public is invited to offer comments regarding the
City Attorney selection process or concerning an
applicant for the position of City Attorney at regular
meetings of City Council to be held on Monday, March
1, 1999, at 2:00 p.m., and Monday, March 15, 1999, at
2:00 p.m. and 7:00 p.m.
File #38-83-132
Council Member Swain inquired as to whether the City is authorized
to issue a citation to those persons who habitually violate guidelines
for collection of household refuse containers.
File #144
Council Member Hudson inquired as to when new refuse collection
containers are scheduled for delivery; whereupon, the Director of
Public Works advised that he would research the question and
respond accordingly.
File #144
Council Member Wyatt requested a report within 30 days in regard
to installing computers in City libraries for use by citizens. It was
the consensus of Council that the matter would be referred to the
City Manager for report to Council within 30 days.
File #323
A motion was adopted that certain 12:15 p.m., City Council briefing
sessions will be taped and or televised live by RVTV Channel 3.
(Council Member Harris voted no.)
File #132-448
Council Member White commended Council Member Carroll E.
Swain for his contributions in connection with an activity which was
held at the Virginia Museum of Transportation on February 6, 1999,
"African American Heritage on the Norfolk and Western Railway-
1930-1970".
File #87-229
Council Member Wyatt inquired if brush is deposited on an interim
basis under Memorial Bridge; whereupon, the Director of Public
Works advised that he would research the question and respond
accordingly.
File #144
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION: (7-0)
Sylvian Elaina Loritts was appointed as a member
Neighborhood Partnership Steering Committee for
November 30, 2001.
File #15-110-488
of the Roanoke
a term ending
The Mayor announced that immediately following the 7:00 p.m., Council
meeting, Council would reconvene in Executive Session to discuss two
personnel matters, i.e.: consideration of the appointment of a particular
person as Acting City Manager and consideration of the appointment of a
particular person as Acting City Attorney, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended.
File #83-104-132
12
At 6:45 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
February 16, 1999
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation will be delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America
will be led by Mayor Bowers.
Welcome. Mayor Bowers.
A. HEARING OF CITIZENS UPON PUBLIC MATTERS:
Statement with regard to certain arrests by the Police Department in
Wasena Park. Scott Johnson, representing members of the gay
community and local gay rights organizations. (5 minutes)
The remarks of Mr. Johnson were referred to the City Manager and
the City Attorney for review and report to Council.
File #5-66
B. PUBLIC HEARINGS:
Public hearing on the request of John G. McLeod and Kathryn L.
McLeod, that a tract of land located at 2619 Belle Avenue, N. E.,
identified as Official Tax Nos. 3410302 - 3420307, inclusive, be rezoned
from RM-1, Residential Multifamily District, Low Density District, to
C-l, Office District, subject to certain conditions proffered by the
petitioners. C. Shireen Kirk and J. Alexander Boone, Attorneys.
Adopted Ordinance No. 34182 on first reading. (7-0)
File #51
Public hearing on the request of Lindymack Corporation that a tract of
land lying on the westerly side of Grandin Road, S. W., located at 1711
Grandin Road, identified as Official Tax No. 1440607, be rezoned from
RM-2, Residential Multifamily District, Medium Density District, to C- 1,
Office District, subject to certain conditions proffered by the petitioner.
Laura M. Holbrook, Attorney.
Adopted Ordinance No. 34183 on first reading. (7-0)
File #51
o
Public hearing on the request of Lonza E. Kingery, Joseph M. Andrews
and Mary A. Andrews, that an alley located between the 900 blocks of
Shenandoah Avenue and Centre Avenue, N. W., be permanently vacated,
discontinued and closed. William E. Callahan, Jr., Attorney.
Adopted Ordinance No. 34184 on first reading. (7-0)
File #514
15
Public hearing on the proposal of the City of Roanoke to extend the lease
of a 2.0 acre parcel of land located at 1302 Municipal Road, N. W., to
The Hertz Corporation for a period of five years. W. Robert Herbert,
City Manager, Spokesperson.
Adopted Ordinance No. 34185 on first reading. (7-0)
File #9-166-373-468
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. Lylburn C. Ollie, 1522 Rorer Avenue, S. W., a City employee,
reiterated a previous request under date of January 19, 1999, that his five
per cent longevity step, which was included in a previous City pay plan, be
granted. It was the consensus of Council that the remarks of Mr. Ollie
would be referred to the City Manager for report to Council.
File #18-184
Ms. Freeda Catheart, 2516 Sweetbriar Avenue, S. W., addressed Council
in regard to increases in her real property tax assessment, the City's real
estate tax freeze program, and some form of tax reduction as a goodwill
gesture on the part of the City for those citizens who monitor activities in
their neighborhood. She spoke against the use of taxpayers' money to
conduct sting operations in Wasena Park, and requested that there be more
consideration as to where the City focuses its attention in the future.
File #5-79
CERTIFICATION OF EXECUTIVE SESSION: (7-0)
Adopted Resolution No. 34186-021699 appointing James D. Ritchie as
Acting City Manager for the City of Roanoke, effective at the close of
business on April 9, 1999, and setting forth the terms and conditions of
employment for Mr. Ritchie as Acting City Manager. (7-0)
File #104
Adopted Resolution No. 34187-021699 electing and appointing William X
Parsons as Acting City Attorney for the City of Roanoke, effective April 1,
1999, and setting forth the terms and conditions of employment for Mr.
Parsons as Acting City Attorney. (7-0)
File #83
February 16, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Rental Inspections Program
Please reserve space on your 12:15 p.m., agenda for a 15 minute briefing
regarding the above subject.
Sincerely,
W. Robert Herbert
City Manager
WRH:WFC:pr
cc: City Attorney
Director of Finance
Director of Public Works
February 16, 1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Employee Development Program
Please reserve space on your agenda at the 12:15 p.m. session for a 15-minute
briefing on the above subject.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ca
CC:
City Attorney
Director of Finance
City Clerk
Employee Development Prograffi
A Briefing for Roanoke City Council
February 16, 1999
Presented by:
Celia Denning
Department of Personnel Management
Vickie Price
Fifth District Employment and
Training Consortium
Employee Development Program
A city program offering opportunities for skill enhancement and job development
Program Description
The City of Roanoke is committed to providing employees with the tools necessary to
direct and manage their own job development. This new program will create a structured
mechanism for providing individual employees with career and educational planning, job
training in core competencies, apprenticeship activities and support and encouragement
throughout the program.
The Employee Development Program is proposed as a collaborative venture, using the
expertise and services of the Department of Personnel Management and the Fifth District
Employment and Training Consortium, with support and active involvement of a variety of city
departments. This proposal also requests the services of a qualified consultant, a "Career
Development Coordinator", to lead the proposed program through the necessary phases of
researching innovative job development programs, custom designing the City of Roanoke's
program, and implementing and evaluating a pilot program.
Responsibility for the success of this effort will depend upon the motivation and initiative
of employee participants seeking job development, the flexibility and participation of city
departments, the leadership of the program's sponsors, administrators, and consultants, and the
investment of time of all concerned.
Program Services
Initially, the Employee Development Program will be developed and coordinated by a
consulting Career Development Coordinator with guidance and administrative support from the
Department of Personnel Management and the Fifth District Employment and Training
Consortium. At the completion of a pilot project, the feasibility of continuing these services
using the current resources of the Department of Personnel Management and FDETC will be
determined.
Specific services will be provided by the department or departments having the expertise
and resources available to assist the employee in achieving their job development goals.
The following program components and services can be provided by Personnel Management:
Assist in the identification of core skills/competencies
Assist in identifying outcome measures of program success
Skill training in identified core competencies of city employees such as communication
skills, team skills, leadership skills, customer service skills, problem solving skills, etc.
Coordinating and facilitating relationships between program participants, mentors/
coaches, and city departments and personnel relevant to participant interests and needs.
Assist in evaluating pilot program success
The following program components and services can be provided by FDETC:
Assist in the identification of core skills/competencies
Workplace aptitude/skills assessments using a variety of evaluation instruments
Work Keys job profiles, skill assessment and curriculum development, as well as
brokering of training services
Providing training in job development areas such as skill identification, resume
development, job interview strategies/techniques
Assist in the development of outcome measures of program success
Assist in evaluating pilot program success
The following services will be provided by the Career Development Coordinator:
Custom design a job development program bringing together the unique needs and
resources within the City of Roanoke
Assist in the development of outcome measures of program success
Develop and implement a process to create buy-in and support of supervisors of potential
participants
Market program to city employees
Administer the program application process
Recruit, train and assign mentors
Serve as a liaison with participants and their supervisors regarding job/schedule issues
Career planning, counseling and case management for program participants
Referral to educational/training programs outside city services and tuition reimbursement
as appropriate
Assist in evaluating of pilot program success
City Departments will be asked to:
Share departmental expertise, talent and experience with program participants interested
in technical work of the department
Support employees interested in participating in this program and provide reasonable
flexibility in coordinating schedules.
Encourage interested experienced staff to volunteer time and expertise in
mentoring/coaching relationships
SA MPL E #1
Individual Employee Career Development
This program will offer city employees opportunities to expand their skills and career
opportunities. Individuals who are accepted in the program will receive a variety of services and
support designed to assist them in identifying and meeting their career goals.
Participant Application Process
To ensure departmental support and adeequate resources for employees during this pilot
program, employees will submit a program application accompanied by a recommendation from
their immediate supervisor or department manager. Candidates will be selected based on the
following criteria:
· Interest and motivation to develop new skills
· Willingness to devote personal time, as well as city work time, for self study and to attend
skill assessments, interviews, counseling sessions, mentoring sessions, and classes.
· Demonstrated dependability
· Aptitude and potential for success in specific job development area
Program participants will be screened and selected by a panel consisting of representatives of
Personnel Management, FDETC, and, when appropriate, subject -matter experts.
Program Services and Resources
Upon acceptance into the program, the following services will be available:
· Career counseling to explore career interests and develop attainable career goals
· Aptitude assessments
· Educational planning
· Job shadowing
· Exploratory classes sponsored by the city
· Encouragement and assistance in obtaining needed course work at educational institutions
· Tuition reimbursement
· Mentoring with another city employee who has been successful in the participants chosen
field
Participants will be responsible for:
· Obtaining instruction in the core skills/competencies identified for their job goal (to be
documented by degree, certificate, licensure or some other officially recognized
evaluation instrument)
· Costs associated with education and training not provided by the city or the tuition
reimbursement program.
· Coordinating schedules to participate in city sponsored training programs that support
core skill/competencies.
· Seeking constructive feedback on job performance
Results
Expected results of this program path include:
Motivated and skilled employees with significantly increased ability to compete for
a variety of city jobs.
A ready pool of available candidates for the city's employment needs
While participation in this program does not guarantee that employees will attain a
specific job promotion, it does greatly improve their chances for being considered a viable and
competitive candidate.
SAMPLE #2
Job Development Project - Building Maintenance
Initiating the Process
For example, the Building Maintenance Department identifies the need to revise its job
descriptions and related tasks in order to meet an increased demand for more comprehensive
services. Their initial review indicates the need to cross-train existing staff and review
supervisory responsibilities. The current Superintendent and Department Manager will both be
retiring within the next few years. This situation provides an opportunity for:
an incumbent worker to move up to supervisory responsibilities, and/or
many employees to upgrade their skills and responsibilities, resulting in a change in job
assignments and potential pay increases
Upon request from the department manager, a Work Keys Profile is completed. This is a
formalized process for identifying the specific job skills and competency levels required for
certain positions and involves a focus group of incumbent employees working with a certified
profiler to complete a detailed job analysis. With this information, the department can develop
more accurate job descriptions, evaluate the skills of current employees, as well as identify
needed training programs for upgrading employee skills.
Work Keys Task Analysis
A focus group comprised of 5-7 "subject-matter experts" from within the Building
Maintenance Department are recruited to help develop the proposed job profile. Prior to
conducting the Work Keys profile, a certified profiler from FDETC will visit the department to
get an understanding of its current operations and projected needs. The profiler would then
spend a full day with the focus group determining the competencies required in up to eight skill
areas, including:
Applied Academics - reading for information, applied mathematics and writing
Problem -Solving - observation, applied technology and locating information.
People and Interpersonal Skills - listening and teamwork.
The report on the profiled position(s) includes a list of the most important job tasks
performed, the skill levels required and a summary of the skill sets required for each level, plus a
ranking of the skills in order of importance to the job. These results become the benchmarks for
high quality performance in this position. Both current employees and new hires can be
evaluated according to these benchmarks, and directed to the appropriate training whenever
needed.
Reviewing Work Processes
In addition to profiling job needs, this focus group would review existing and future job
tasks/demands and work flow. Then the focus group will make recommendations regarding
methods for improving the process, such as how the work should be performed and who should
be responsible. A sample suggestion might be changing from a supervisor-directed approach to
utilizing teams to make assignments and ensure the quality of the final product. The focus group
would be supported in this effort by the Career Development Coordinator and/or Personnel
training staff, who will provide facilitation and training in team skills, as needed.
Developing Employment Objectives
The Career Development Coordinator will meet with an employee to review his/her work
history and to discuss their employment goals. As appropriate, tests of educational levels and/or
skills and aptitudes may be conducted. Additionally, the employee will work with staff in
researching employment opportunities within the City of Roanoke and matching these with the
employees skills and interests. The information gleaned from these sources will aid in the
development of an employment action plan. Such a plan outlines:
the steps the employee must take to achieve their employment goals,
any barriers that might prevent attainment of these objectives, and
a plan of action for addressing those obstacles.
Personnel and FDETC staff as well as the Career Development Coordinator, will be
available to assist the employee in identifying appropriate training courses and providers.
Mentoring/coaching participants
Program participants will be matched with a trained mentor, a city staff person with
expertise related to the employment objective. The role of the mentor is to serve as a positive role
model of a leader, team member, and highly skilled and flexible worker. Mentors must be
committed to providing encouragement, career advise, ongoing support, and feedback with the
ultimate aim of assisting their assigned partner in moving toward achieving their career goals.
Program Benefits
A better trained, more flexible workforce
Improved employee morale and productiviey
Better allocation of human resources to achieve city goals and ensure continuous
improvement
More responsive, efficient service to citizens
Projected Costs of Pilot Program - 15 - 20participants
Career Development Coordinator
Operational Costs
Work Keys Profile
Job Search Training Program
Leadership and Team Training
Total Projected Cost:
$30,000
$ 7OOO
$37,000
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34170-021699.
A RESOLUTION paying tribute to The Reverend Dr. Noel C. Taylor, former Mayor
of the City of Roanoke, upon the occasion of his retirement as Pastor of High Street Baptist
Church.
WHEREAS, this Council has learned of the retirement of former Mayor Noel C.
Taylor as the Pastor of High Street Baptist Church effective December 31, 1998, after thirty-
seven years of service to the church;
WHEREAS, Dr. Taylor became the pastor of High Street Baptist Church in 1961, and
led the church in its relocation from Centre Avenue to a new, larger site on Florida Avenue
in 1972;
WHEREAS, Dr. Taylor has always believed that the church should provide services
to the community, and, in 1986, under his leadership, the church added a new family life
wing named the Anchor of Hope, which houses a Boy Scout troop, various sports teams, a
food pantry and clothes closet;
WHEREAS, in the 1960's Dr. Taylor was a key leader in the local Civil Rights
movement and was instrumental in the desegregation of public schools, restaurants, hotels
and other places of public accommodation and the closure of an unsafe dump adjacent to
Lucy Addison High School;
H: %MEAs URF_.Sh--noel.2
WHEREAS, in 1967, Dr. Taylor became the first Black to lead the Roanoke Valley
Minister's Conference, and, in 1970, he was elected as the first Black member of City
Council;
WHEREAS, Dr. Taylor served as Mayor from October 27, 1975, to June 30, 1992,
longer than any person has ever served as Mayor of this City;
WHEREAS, while simultaneously serving as minister of High Street Baptist Church,
a large and vibrant congregation, Dr. Taylor devoted countless hours to his duties as Mayor,
and under his excellent leadership, the City won the prestigious All America City Award in
1979, 1982 and 1988;
WHEREAS, Dr. Taylor, an articulate advocate for the cause of equal justice for all,
has been a dedicated servant of his church, the City of Roanoke and the Roanoke Valley
since 1961; and
WHEREAS, this Council is desirous of paying tribute to Dr. Taylor upon the occasion
of his retirement as Pastor of High Street Baptist Church;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Council adopts this resolution as a means of recognizing, commending and
paying tribute to Dr. Noel C. Taylor upon the occasion of his retirement as Pastor of High
Street Baptist Church, and expresses to him the heartfelt appreciation of this City and its
people for his unparalleled record of dedicated and exemplary service to his church, the City
of Roanoke and the Roanoke Valley.
H:~fF-A S URF~ h--noel. 2
retirement.
The Council extends to Dr. Taylor its best wishes for a long, healthy and happy
3. The City Clerk is directed to transmit an attested copy of this resolution to Dr.
Noel C. Taylor.
ATTEST:
City Clerk.
H:hMEASURE~h.-noel.2
Given under our hands and the Seal of the City of Roanoke this sixteenth day of
February nineteen hundred and ninety-nine.
WHEREAS,
Valley Metro participated in the Tenth Annual Virginia Transit
Roadeo competition sponsored by the Virginia Department of Rail
and Public Transportation and the Virginia Transit ~4ssociation on
July 24 - 25, 1998 in Charlottesville, Virginia; and
WHEREAS,
Valley Metro teams of mechanics and bus operators won best
overall transit property among ten competing urban transit
companies; and
WHEREAS,
the Valley Metro team of mechanics composed of Stephen L. Fisher,
Wayne }V.. Thompson and Douglas C. Agee won first place in
maintenance competition, and traveled to New York City in
September to represent the Commonwealth of Virginia in the national
roadeo competition; and
WHEREAS,
the Valley Metro team of competing bus operators which included
Ricky S. Joseph, Robert Yg. Broughman, Everett Neil Hartwell and
James R. Carter placed second overall in operator's competitiott
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call upon all citizens to. recognize and congratulate the Valley
Metro competition team members for their outstanding accomplishments, and
do hereby proclaim Tuesday, February 16, 1999, throughout this great
All-America City, as
ATTEST:
Mary F. Parker
City Clerk
VALLEY METRO APPRECIATION DA Y.
David A. Bowers
Mayor
AND HOUSING
AIa ORITY
January 14, 1999
Mr. James O. Trout
Roanoke City Council
2102 Stephenson Avenue S.E.
Unit 18
Roanoke, VA 24014
Dear Councilman Trout:
This is to follow-up on our conversation at the last meeting of the Board of Commissioners of the Roanoke
Redevelopment and Housing Authority concerning presentations to City Council. Since the U.S.
Depamnent of Housing and U~oan Development approved the HOPE VI Grant. RRHA has made progress
toward implementatimt We both thought that it was an appropriate time for RRHA to make a presentation
to City Council advising them on that progress, and the schedule for future activities.
RRHA has also received its Public Housing Management Assessment Program score for 1998 from HUD.
That score of 92.55 places RRHA m the category of High Performer. As you know, past scores while
respectable, have classified RRHA as a Standard Performer under the HUD scoring s~'stem. This is the
first time RRHA has been classified as a High Performer. and representatives of the Richmond office of
HUD would like to present the letter to the Mayor informing the City of RRI-IA's score at a City Council
meeting. Few public housing authorities in the nation are rated as High Performers, and this is a major
achievement for Roanoke.
If it is convenient with, City Council, I wolt~"l~pose that the HOPE VI presentation, and the HUD
presentation of RRHA s Public Hous~gi~ment Assessment Program_score be made,at We,City
Council meeting scheduled for Febru~y 14, 1~. This time is suitable lo Pat Anderson wno is me
Director of the Office of Public Housin~ Virginia Slate Office of HUD, and ~s also the person who
will make the presentation for HUD. The HOPE VI presentation will take about 10 minuets, and the
presentation by HUD should lake no more than 5 minules.
Please coordinate with the lVlayor and City Mnnager and lel me know if this time is acceptable for these
presentations.
Thank you for your help on this matter, and for all of the help you provide in your role as linison to the
RRHA Boalxt
Sincerely,
F O. Box 6359 * Roaao~. V,,~mm 24017-03'59
2624 Salem Tar~ike. N. W* I&~e. V~remm 24017.5334
Telepho~ (~OJ 98J.9281 * TOO ~ ~0~ ~U-9217 · Fa~ i$40j 983-9229
Roanoke City Council .... Alexandria City Council
October 5, 1998
7:45 a.m.
The Members of the Roanoke City Council and the Alexandria City Council
held a joint informal meeting on Monday, October 5, 1998, at 7:45 a.m., at The Hotel
Roanoke, Appalachian Room, with Mayor David A. Bowers and Mayor Kerry J.
Donley presiding.
ROANOKE CITY COUNCIL MEMBERS IN ATTENDANCE: C. Nelson Harris,
W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr., Linda F.
Wyatt and Mayor David A. Bowers.
ALEXANDRIA CITY COUNCIL MEMBERS IN ATTENDANCE: Redella S. Pepper,
Lois L. Walker, and Mayor Kerry J. Donley.
STAFF PRESENT: Representing the City of Roanoke: W. Robert Herbert, City
Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of
Finance; and Mary F. Parker, City Clerk; Representing the City of Alexandria: Vola
Lawson, City Manager; Michele R. Evans, Assistant City Manager; and Bernard
Caton, Legislative Director.
COUNCIL-VML: The meeting was held as a component of a program which
is being promoted by the Virginia Municipal League called, "Virginians to
Virginians", the goal of which is to give local officials an informal opportunity to visit
and to learn from one another. The City of Alexandria previously expressed an
interest in matching up with the City of Roanoke.
Following breakfast, the business session convened and Mayor Bowers
extended a welcome to Alexandria City officials who were visiting the City of
Roanoke as a part of the Annual Conference of the Virginia Municipal League which
was being held at the Hotel Roanoke and Conference Center on October 5 - 8, 1998.
Mayor Donley advised that after reviewing the Roanoke City Vision - Progress
Report dated March 1998, he is convinced that there are a number of areas where
the two localities could discuss exchanges of information. He referred to a
document entitled, "Topics for the Virginians to Virginians Program Information
Exchange with the City of Roanoke" which addresses such matters as Economic
Development, Transportation and Environment, Public Safety, Human Services and
Health, and Administration. He presented copy of the Alexandria 1998 Annual
Report which is mailed to over 65,000 households in Alexandria.
(See documents on file in the City Clerk's Office.)
Mr. Herbert referred to information compiled by City staff on Roanoke City
programs which was provided to Alexandria City officials prior to the meeting
describing the following Roanoke City initiatives: Citizen Service Center, Roanoke
Renaissance Revitalization Task Force, Occupational Health Clinic, Regional Radio
System, Development of the Roanoke Centre for Industry and Technology,
Enterprise Zone Two, New Century Venture Center, Fitness Center located in the
City's Middle Schools, School Facility Improvements, the First Homeless Assistance
Team in Virginia, Juvenile Detention Center, Assisted Community Policing Efforts,
City Action Team, Community Service at Work, Roanoke Neighborhood Partnership,
Inoperative Vehicle Ordinance, Trash Transfer Station, Expanding Special Events
Program, Roanoke Higher Education Center, Jefferson Center, Hotel Roanoke and
Conference Center, and OUTLOOK Roanoke.
(See document on file in the City Clerk's Office.)
Mr. Herbert advised that City staff stands ready to work with Council to
promote the partnership between Roanoke and Alexandria.
Mayor Bowers spoke in support of a series of exchanges over the next six to
nine months.
Ms. Lawson advised that if there is a formal pairing of the two localities, it
could be spread over several fiscal years.
Ms. Walker suggested that an ideal time for the Roanoke City Council to visit
the City of Alexandria would be during the President's Day Birthday celebration in
February 1999 when Council Members participate in the local parade.
Mr. Harris spoke in support of the Virginians to Virginians Program because
participation will provide an opportunity to share with another city located in the
Commonwealth of Virginia which is bound by the same ground rules and faces many
of the same problems that Roanoke City faces.
Ms. Walker advocated an exchange program between the School Boards of
Roanoke and Alexandria.
It was the consensus of those in attendance that the administrative staffs of
the City of Roanoke and the City of Alexandria would discuss those initiatives where
the two localities could share information, and Vice-Mayor C. Nelson Harris
volunteered to serve as Roanoke City Council's liaison representative.
2
Mayor Bowers presented Mayor Donley with a Key to the City and presented
each member of the Alexandria delegation with a crystal star which is symbolic of
the star on Mill Mountain.
There being no further business, the meeting was adjourned at 8:45 a.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
3
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
November 2, 1998
2:00 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 2, 1998, at 2:00 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended. (Pursuant to Resolution No. 34014-090898 adopted on September 8,
1998, the 12:15 p.m., session of Council was canceled.)
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by The Reverend Diane Scribner
Clevenger, Pastor, Unity Church of Roanoke Valley.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS
PROCLAMATIONS-RECYCLING: The Mayor presented a
Proclamation declaring the month of November 1998 as "America
Recycles Month: Roanoke".
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
ACTION:
ACTION:
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss specific legal matters requiring the provision of legal advice by
counsel, being the terms and conditions of an economic development
contract in negotiation; and personnel matters with regard to vacancies
on various authorities, boards, commissions and committees
appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, August 3, 1998, and Monday, August 17, 1998, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
2
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
PERSONNEL LAPSE FUNDS: A report of the City Manager
advising that personnel lapse is generated due to employee turnover
and vacancies in City departments; for the current fiscal year, salary
savings of $812,038.00 are projected as a result of these vacancies; and
a fourth quarter report will provide a budget ordinance that
encompasses all quarters, eliminates the budgeted lapse amount,
adjusts affected departmental operating budgets and adjusts revenue
estimates, was before Council.
The following figures represent the status of Personnel Lapse for
fiscal year 1998-99 as of September 30, 1998:
General Fund:
Total Budgeted Personnel Lapse
($812,038.00)
First Quarter Personnel Lapse Generated
July $154,187.00
August 160,391.00
September 216,259.00 $530,837.00
Less Revenue Adjustment
(103,721 .oo)
Net First Quarter Reduction
427,116.00
Personnel Lapse Balance Remaining
after First Quarter
($384.922.00)
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
3
VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY
AUTHORITY-JUVENILE CORRECTIONAL FACILITIES-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council:
James O. Trout and Phillip F. Sparks as City
Representatives to Virginia's First Regional Industrial
Facility Authority for terms ending September 24, 2002;
and
ACTION:
Jesse A. Hall as an Ex-Officio member of the Roanoke
Valley Juvenile Detention Center Commission for a term
ending June 30, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
VIRGINIA'S FIRST REGIONAL INDUSTRIAL FACILITY
AUTHORITY: A communication from James E. Cornwell, Jr., Esq.,
transmitting a Certificate from the Secretary of the Commonwealth,
pursuant to Section 15.2-6402 of the Code of Virginia 1950, as
amended, which provides for creation of Virginia's First Regional
Industrial Facility Authority, was before Council.
Mr. Cornwell advised that the first meeting of the Authority will
be held on Monday, September 21, 1998, at 7:00 p.m., at the office of the
Fifth Planning District Commission in Radford.
The Certificate provides as follows:
"1, Anne P. Petera, Secretary of the Commonwealth
of Virginia, and as such, keeper of the Great and Lesser
Seals, do hereby certify that the Ordinance adopted by the
Counties of Bland, Giles, Pulaski, Wythe, Craig,
Montgomery and Roanoke, the Cities of Roanoke, Radford
4
and Salem, and the Towns of Christiansburg, Narrows,
Pulaski, Dublin and Pearisburg, Virginia pursuant to §15.2-
6402 of the Code of Virginia, 1950, as amended, creating
Virginia's First Regional Industrial Facility Authority was
duly filed in this office on September 24, 1998, and do
certify further that upon the basis of the facts set forth
therein, the said Ordinance satisfies the requirements of
the aforesaid Act."
"Given under my hand and under the Lesser Seal of
the Commonwealth, at Richmond, this seventh day
of October, in the year of our Lord one thousand
nine hundred and ninety-eight and in the 223rd year
of the Commonwealth.
SI Anne P. Petera
Secretary of the Commonwealth"
(For full text, see communication and certificate on file in the City
Clerk's Office.)
ACTION:
Mr. White moved that the communication and certificate be
received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
SEWERS AND STORM DRAINS: A report of the City Manager
recommending that a public hearing be scheduled for Monday,
November 16, 1998, at 7:00 p.m., to consider acquisition of certain
property in connection with the Roanoke River Interceptor Sewer
Replacement project, was before Council.
Pursuant to Title 15.2 of the Code of Virginia, 1950, as amended,
which requires that no real property of the City shall be disposed of
until the governing body has held a public hearing, the City Manager
requested that Council schedule a public hearing for Monday,
November 16, 1998, at 7:00 p.m., on the conveyance of all or portions
5
ACTION:
ACTION:
of six parcels of land identified as Official Tax Nos. 1221301, 1221302,
1221403, 1221406, 1222404, and 1222405, which will be acquired in
connection with the Roanoke River Interceptor Sewer Replacement
project.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
COUNCIL: A report of the City Manager requesting that Council
convene in Executive Session to discuss specific legal matters
requiring the provision of legal advice by counsel, being the terms and
conditions of an economic development contract in negotiation,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the
terms and conditions of an economic development contract in
negotiation, pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950),
as amended. The motion was seconded by Mr. Swain and adopted by
the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
6
ANNUAL REPORTS-DOWNTOWN ROANOKE, INCORPORATED:
Robert S. Callahan, Jr., Chairperson, Downtown Roanoke, Inc., (DRI),
presented copy of the Annual Report which will be mailed to over 500
downtown property owners, members of Downtown Roanoke, Inc., and
the news media. He advised that DRI looks forward to implementation
of the OUTLOOK Roanoke Plan, and Downtown Roanoke provided the
leadership for the destination/education initiative which was successful
in achieving much of the funding necessary to move the Higher
Education Center Project forward to the point where construction will
begin in early 1999. He stated that DRI and others have provided the
leadership for the GOB South Building to become an exciting
residential address and for the N & W Passenger Station to become a
new gateway visitors center as proposed in the OUTLOOK Roanoke
Plan. He noted that DRI has joined forces with others to form the Blue
Ridge Special Events Partnership which will carry area events to new
levels of success; the DRI/City Guide Program was an initiative to
provide visitor information to employees and visitors; the Tuesday
Market Menagerie, in cooperation with the City's Department of Parks
and Recreation and market retailers and farmers, brought hundreds of
new customers to the historic farmers' market; a committee met with
City staff to design the specifications for new awnings, painting and
electrical upgrades to the farmers' market; DRI worked with the courts
and the police department to clean up graffiti, and DRI staff and Board
members recently attended community leadership trips to Greenville,
South Carolina, and Chattanooga, Tennessee, to observe initiatives to
move the Roanoke community forward. He expressed appreciation to
the Members of Council and to the City Manager for working with
Downtown Roanoke, Inc., over the past year to improve the downtown
area and for Council's support of Williamson Road improvements, the
railwalk, market building improvements, Salem Avenue improvements,
and Jefferson Street sidewalk improvements. He urged that Council
take a leadership position with Downtown Roanoke and that the City
join Downtown Roanoke, Inc., as a full fledged member of the
organization inasmuch as the City of Roanoke represents the second
largest number of employees and is one of the largest property owners
in the Downtown Service District.
(See Annual Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
of Mr. Callahan and the Annual Report of Downtown Roanoke, Inc.,
would be received and filed.
7
ANNUAL REPORTS-COMMONWEALTH'S ATTORNEY-CITY
ACTION TEAM: Donald S. Caldwell, Commonwealth's Attorney,
presented a verbal report on the status of the City Action Team (CAT).
He advised that the CAT was appointed in 1995 and the group has
continued to meet in an effort to resolve problems that arise within the
City. He stated that the most recent area of the City that was targeted
by the City Action Team is the Belmont neighborhood and in the near
future they will focus their attention on another area of the City. He
recognized members of the City Action Team and commended the
group for the work they do on behalf of the City of Roanoke.
Mr. Caldwell presented a summary of the Cost Collection Unit of
the Commonwealth Attorney's Office, and explained that in 1993-94
Council approved a plan under which the Commonwealth Attorney's
Office could establish an in-house collection program. He advised that
cost collection for the 1997-98 fiscal year was over $80,000.00 in local
revenue generated from fines and offenses committed under the City
Code. He called attention to an additional $22,000.00 to add to the
$80,000.00 which represents the City's share of State funds; therefore,
the Cost Collection Unit has not only increased efficiency of collection,
but improved the City's ability to collect fines and the Unit is generating
a significant amount of money to the locality which it would not receive
under private collection or the State Tax Department.
Following questions, and without objection by Council, the Mayor
advised that the reports would be received and filed.
EASEMENTS-COMPLAINTS-CITY PROPERTY: Mr. James A.
Croan, 914 Old Country Club Road, N. W., expressed concern with
regard to the lack of a public easement to property perceived to be
public right-of-way located on Old Country Club Road, commencing at
Melrose Avenue and extending to property of the Roanoke Country
Club. He advised that his concerns have been brought to the City's
attention on numerous occasions over the past several years, although
nothing has been done to correct the situation. He explained that he
purchased his home with the knowledge that a portion of the property
could possibly be a public right-of-way, but to inherit another 27 inches
of public right-of-way is unfair to him as a property owner. He
requested that the City purchase the property which serves as a public
right-of-way, although he pays taxes to the City on a piece of property
that realistically should belong to the City of Roanoke.
8
The City Manager explained that much of Mr. Croan's concerns
deal with the City having annexed a portion of Roanoke County and
certain boundary line disputes. He stated that City staff has met on
numerous occasions with Mr. Croan, another meeting is scheduled in
November to try and reach a final position, with a report to Council in
January, 1999. He advised that he would like the opportunity for City
staff to continue to work with Mr. Croan in an effort to resolve his
concerns, if possible.
Without objection by Council, the Mayor requested that the
matter be referred to the City Manager for study and report to Council.
BUDGET-JEFFERSON CENTER: William B. Hopkins, Sr.,
representing the Jefferson Center Foundation, Ltd., advised that to
complete restoration of the Jefferson Center, the Jefferson Center
Foundation Ltd., proposes to renovate the Performance Hall which will
include renovation of the 1000 seat auditorium, including dressing
rooms and other additional areas. He stated that four years ago, the
original estimate was $5 million; the Jefferson Center Foundation
originally approached the City of Roanoke requesting $3 million and
promised to raise $2 million in private funds; the City's 1998 - 2000
Capital Improvements Program included $2 million instead of $3 million
and the Jefferson Center Foundation agreed to raise $3 million. He
explained that Hayes, Seay, Mattern and Mattern prepared a preliminary
estimate of $7.3 million for the project; after specifically costing out the
project and eliminating certain options, total cost is now $7 million.
Since construction cannot begin until funding is identified, he
requested that the City commit $200,000.00 per year for the next five
years which will add another $1 million to the project. He advised that
it would be a tragedy to abandon the project at this point, especially
with the number of committed donors and the voters having approved
the bond issue, however, it is not possible to proceed without more
assistance from the City of Roanoke.
Warner N. Dalhouse, also representing The Jefferson Center
Foundation, Ltd., advised that the Jefferson Center project is a ten year
old partnership; when Hayes, Seay, Mattern & Mattern reported to the
Jefferson Center Board of Directors that the project is now estimated
to be $7 million, the Board felt the need to inform Council of its
dilemma. He explained that if funding is in place, bids could be
received in January 1999, with construction to begin in the second
quarter of 1999 if Council approves the latest funding request,
otherwise, the project will not move forward. He advised that the
9
Jefferson Center Foundation raised $2.5 million for the first phase of
renovation to match $2.5 million contributed by the City, and currently,
the Board of Directors has raised almost $4 million.
Mr. White moved that the request be referred to 1999-2000 budget
study. The motion was seconded by Mr. Swain.
Clarification was requested as to whether action by Council is
needed before fiscal year 1999-2000 budget study which will occur in
May 1999; whereupon, Mr. Dalhouse advised that Jefferson Center
representatives cannot approach the lending institutions for industrial
revenue bonds unless they can match a dollar for dollar intent to
support the project with the necessary funds. He explained that
Council's position on the request for funds could have a direct impact
on fund raising efforts because it is highly unlikely that citizens will
support a project that looks like it might not be completed.
Instead of referring the request to 1999-2000 budget study,
Ms. Wyatt spoke in support of referring the matter to the City Manager
and the Director of Finance to review and recommend funding
scenarios.
The City Manager reviewed the City's past funding support of the
Jefferson Center project. He explained that his initial recommendation
to representatives of the Jefferson Center Foundation was that the
request should go directly to 1999-2000 budget study in the April-May
time frame; however, budget study will actually begin at the Financial
Planning Session in February 1999 when City staff will present
revenues and expenditures and any unanticipated demands, etc. He
pointed out that presently, the Office of Management and Budget is
reviewing the City's $235 million capital improvement program and
collecting information from project managers on the status of the
various projects, funding, etc., which should be completed in mid
January. He asked that Council think conservatively at this point in the
fiscal year, that he understood the need to move as quickly as possible
on the request of the Jefferson Center, but given the fiscal situation
that all local governments are operating under, he urged that Council
exercise caution in addressing the request because there are a number
of previously submitted requests for funds. He stated that Council has
been conscientious in reviewing funding requests and ranking those
requests in priority order; whereupon, he urged that Council allow City
staff to present all outstanding requests for funds at the Financial
Planning Session in February before responding to the specific request
by the Jefferson Center Foundation, Ltd.
10
Mr. Swain requested that a conceptual drawing of the Jefferson
Center project be presented; whereupon, the Mayor suggested that
Council Members be provided with a separate briefing.
Mr. Trout offered an amendment to Mr. White's motion that the
City appropriate $200,000.00 per year for the next five years beginning
in 1999 for Jefferson Center Performance Hall renovations. The
amendment to the motion was seconded by Ms. Wyatt.
Mr. White advised that to make a commitment for $200,000.00 for
the next five years, totaling $1 million, is not good fiscal management
at this time and reiterated his motion that the request be referred to
1999-2000 budget study. He advised that he is not against the project,
but he could not support the amendment to the motion.
Mr. Harris advised that he would like to have the opportunity to
discuss the matter with the City Manager and the Director of Finance
prior to making a decision; therefore, he offered a subsidiary motion to
table the amendment to the motion until the next regular meeting of
Council on Monday, November 16, 1998, at 2:00 p.m. The motion was
seconded by Mr. Hudson and unanimously adopted.
Mr. Trout moved that the main motion to refer the request of the
Jefferson Center Foundation, Ltd., to fiscal year 1999-2000 budget
study be tabled until the next regular meeting of Council on Monday,
November 16, 1998, at 2:00 p.m. The motion was seconded by
Mr. Hudson and adopted, Council Member White voted no.
Mr. White requested that the record reflect that unless the
request of the Jefferson Center Foundation, Ltd., is referred to 1999-
2000 budget study, he will be unable to support the request for funds.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
11
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that each year the City submits a
Consolidated Plan Annual Update (Annual Update) to the U. S.
Department of Housing and Urban Development (HUD) in order to
receive Community Development Block Grant (CDBG) and HOME
Investment Partnership (HOME) entitlements; the Annual Update
describes the individual programs and projects to be conducted with
funds awarded to the City; and Council authorized the City Manager to
amend the Annual Update to the HUD Consolidated Plan for fiscal year
1997-98, by Resolution No. 33604-100697, adopted on October 6, 1997,
designating the Roanoke Neighborhood Development Corporation
(RNDC) as recipient of CDBG funds and funds formerly held by the
Mayor's Henry Street Revival Committee for infrastructure
improvements for Henry Street and execution of an Agreement with
RNDC.
It was further advised that Amendment No. 1 to the Agreement
provided an additional $5,000.00 in CDBG funds to cover costs for
additional technical assistance and extended the time of performance
from November, 1997 through October 31, 1999; Amendment No. 2 to
the Agreement provided $20,000.00 additional CDBG funding to RNDC;
the funds were authorized as part of the 1998-99 Annual Update to the
Consolidated Plan approved for submission to HUD on May 11, 1998,
by Resolution No. 33830-051198 for the purpose of an in-depth parking
study to determine parking requirements for existing facilities in the
area surrounding Henry Street; and the existing CDBG agreement with
RNDC provides funding through October 31, 1998, for RNDC to receive
technical assistance from the F. A. Johnson Consulting Group to
increase its capacity to carry out eligible neighborhood revitalization
activities and to conduct program evaluation and implementation
analysis for future community development activities.
It was explained that an amendment to the existing agreement is
needed to add an additional $146,400.00 in CDBG funds; the additional
funds are necessary in order for RNDC to continue to receive technical
assistance from the F. A. Johnson Consulting Group and to continue
with its progress and momentum regarding neighborhood revitalization
activities through June 30, 1999; and activities will include, but are not
limited to: securing conditional financial commitment and/or initiating
construction, continuing assessment of housing conditions to include
market rate housing, continuing RNDC Board training and capacity
building relating to development and program implementation, and
continuing public involvement and neighborhood meetings regarding
RNDC activities.
12
The City Manager recommended that he be authorized to amend
the Consolidated Plan Annual Update to reflect the additional funds to
be included in the project, including submission of appropriate
documents to HUD following the public review and comments period,
provided no compelling adverse public comments are received;
execution of Amendment No. 3 to the 1997-98 CDBG Subgrantee
Agreement with RNDC, said amendment to be approved as to form by
the City Attorney; and transfer $146,400.00 in unprogrammed funds, as
follows:
ACTION:
$37,629.00 from CDBG Unprogrammed Funds, Account
No. 035-094-9440-5189, to Henry Street Improvements,
Account No. 035-094-9437-5151;
$34,001.00 from CDBG Unprogrammed Funds, Account
No. 035-095-9540-5189, to Henry Street Improvements,
Account No. 035-095-9537-5151;
$13,268.00 from CDBG Unprogrammed Funds, Account
No. 035-097-9740-5189, to Henry Street Improvements,
Account No. 035-097-9737-5151; and
$61,502.00 from CDBG Contingency Funds, Account No.
035-099-9940-5300, to Henry Street Improvements,
Account No. 035-099-9937-5151.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34063-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 242.)
Mr. Trout moved the adoption of Ordinance No. 34063-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
13
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#34064-110298) A RESOLUTION authorizing the City Manager to
amend the Annual Update of the Entitlement Consolidated Plan for FY
1998-99, and to execute documents in connection with said
amendment; and authorizing execution of Amendment No. 3 to the
Agreement with the Roanoke Neighborhood Development Corporation.
(For full text of Resolution, see Resolution Book No. 61, page 244.)
Mr. Trout moved the adoption of Resolution No. 34064-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-HOUSING/AUTHORITY-GRANTS: The City Manager
submitted a written report advising that each year, the City submits a
Consolidated Plan Annual Update to the U. S. Department of Housing
and Urban Development (HUD) in order to receive Community
Development Block Grant (CDBG) and HOME Investment Partnership
(HOME) entitlements; the Annual Update describes the individual
programs and projects to be conducted with funds awarded to the City;
of each year's HOME grant, 15% must be reserved for projects
conducted by certified Community Housing Development Organizations
(CHDOs); and Blue Ridge Housing Development Corporation (BRHDC)
is certified as a CHDO by the Commonwealth of Virginia according to
HUD guidelines and began conducting CHDO projects in the City in
1996.
It was further advised that as part of the City's 1998-99 budgeting
process, Blue Ridge Housing Development Corporation requested
funds to newly construct, rehabilitate or make critical repairs to
housing as part of its "Loudon-Melrose Community Rebuilding
Initiative" and "Single-Room-Occupancy Facility Repair" (SRO Repair)
14
ACTION:
projects; Council authorized $115,000.00 in CDBG and HOME funds for
BRHDC as part of the Annual Update approved for submission to HUD
on May 11, 1998, by Resolution No. 33830-051198; and a substantial
amendment is needed to the Annual Update as a result of the recent
partnering of BRHDC and Habitat for Humanity in the Roanoke Valley,
Inc., to increase the number of houses to be constructed or
rehabilitated under the Loudon-Melrose Community Rebuilding
Initiative and in other quadrants of the City.
The City Manager recommended that he be authorized to amend
the 1998-99 Annual Update to reflect the partnering of Blue Ridge
Housing Development Corporation and Habitat for Humanity and
increased funding for the Loudon-Melrose Community Rebuilding
Initiative project, including submission of appropriate documents to
HUD following the public review and comment period, provided that no
compelling adverse public comments are received; execution of a
CDBG- and Home-funded Subgrant Agreement with BRHDC and
amendments thereto, approved as to form by the City Attorney; and
transfer $60,000.00 in unprogrammed CDBG funds, as follows:
$1,951.00 from CDBG Unprogrammed Funds, Account No.
035-094-9440-5189, to BRHDC Loudon-Melrose, Account
No. 035-094-9420-5071; and
$58,049.00 from CDBG Contingency Funds, Account No.
035-098-9840-5300, to BRHDC Loudon-Melrose, Account
No. 035-098-9820-5071.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34065-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 245.)
Mr. Trout moved the adoption of Ordinance No. 34065-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
15
ACTION:
AYES: Council Members Swain, Trout, Wyatt, Harris, Hudson and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting.)
Mr. Trout offered the following resolution:
(#34066-110298) A RESOLUTION authorizing the City Manager to
amend the Annual Update of the Entitlement Consolidated Plan for FY
1998-99, and to execute documents in connection with said
amendment; and authorizing execution of a Subgrant Agreement with
the Blue Ridge Housing Development Corporation (BRHDC).
(For full text of Resolution, see Resolution Book No. 61, page 246.)
Mr. Trout moved the adoption of Resolution No. 34066-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Harris, Hudson and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting.)
Mr. Swain inquired as to what measures can be taken to increase
the number of affordable houses constructed in the City of Roanoke,
and the Mayor requested information on measures to encourage
construction of higher priced houses in the City.
Without objection by Council, the Mayor advised that the
inquiries would be referred to the City Manager for report to Council.
TRAFFIC-BUDGET: The City Manager submitted a written report
advising that parking meters, which date back at least to 1938, are used
to regulate timed parking spaces and are easily enforced by police
officers; a total of 140 metered parking spaces remain in use (119 in
downtown and 21 in the Grandin Court area); and Council's passage of
Section 20-77 of the Code of the City of Roanoke (1979) as amended,
approved and ratified parking meter zones in the City, therefore, any
action to eliminate parking meters requires Council's approval.
16
ACTION:
It was explained that at the August 17, 1998 Council meeting,
Council Member Hudson requested that the City Manager review the
feasibility of removing parking meters from City streets and referred
specifically to parking meters in downtown Roanoke and in the Grandin
Road area; and revenues of $38,000.00 are budgeted to be generated
by these parking meters in fiscal year 1998-99.
The City Manager recommended that Council approve removal
of all remaining parking meters, effective May 1, 1999; authorize
transfer of $25,000.00 from Capital Improvement Reserve-Streets and
Bridges (008-052-9575-9181) to Traffic Signals-General (008-052-9560-
9003); and refer the matter to the City Attorney for preparation of the
proper measures to formalize the above action.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency budget ordinance:
(#34067-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 248.)
Mr. Hudson moved the adoption of Ordinance No. 34067-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-FIRE DEPARTMENT-EQUIPMENT: The City Manager
submitted a written report advising that a Fire Program Fund was
established by the General Assembly, effective October 4, 1985,
pursuant to Section 38.1-44.1 of the Code of Virginia; revenue to
support the program is derived from a surcharge on all fire insurance
premiums collected throughout the Commonwealth of Virginia; and
funds provided by the program may be used for fire service training,
regional fire service training facilities, firefighting equipment/apparatus
and personal protective clothing.
17
It was advised that Roanoke City's allocation of $126,709.00 was
electronically transferred to the City Treasurer on September 28, 1998,
and deposited in Account No. 035-050-3229-3229; and Council action
is needed to formally accept and appropriate funds, and to authorize
the Director of Finance to establish revenue estimates and
appropriation accounts in the Grants Program Fund to purchase the
following equipment and supplies in accordance with provisions of the
program:
Fire suppression equipment- $12,250.00. Purchase of fire
hose, nozzles, and appliances; also, purchase Incident
Command related materials and rescue tools for vehicle
extrication.
Training and development $21,000.00. Purchase
firefighting gear, training videos and manuals and to
provide training, education and development of personnel.
Regional fire training academy - $60,000.00. Support the
construction of 15,400 square foot regional fire training
center with classrooms and auditorium.
Recruitment and development - $7,500.00. Purchase
public education material for grade school children, e. g.,
coloring books, classroom materials, films, etc; purchase
materials related to a campaign for the recruitment of
women and minorities.
Personal protective clothing - $25,959.00. Purchase fire
boots, coats, pants, and helmets for fire suppression
purposes.
The City Manager recommended that Council authorize
acceptance of the grant award; and appropriate $126,709.00 with
corresponding revenue estimates in accounts to be established by the
Director of Finance in the Grant Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34068-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Grant Fund Appropriations, and providing for
an emergency.
18
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 249.)
Mr. Trout moved the adoption of Ordinance No. 34068-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#34069-110298) A RESOLUTION accepting a certain Fire
Program Fund Grant from the Commonwealth of Virginia's Department
of Fire Programs and authorizing execution of any required
documentation on behalf of the City.
(For full text of Resolution, see Resolution Book No. 61, page 250.)
Mr. Trout moved the adoption of Resolution No. 34069-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-FIRE DEPARTMENT-EMERGENCY MEDICAL
SERVICES: The City Manager submitted a written report advising that
Roanoke City, Roanoke County, Salem and Vinton have developed a
proposal to build a Regional Fire-EMS Training Center; Roanoke
County has a dedicated fire training center located at Kessler Mill Road
consisting of six acres with a burn building, fire truck drafting pit,
railroad simular and a mobile classroom; Roanoke County has agreed
to develop the Kessler Mill facility into a regional training center and
Roanoke County has an estimated investment of $897,000.00 in the
Kessler Mill Road training center, however, the fire training center lacks
adequate classroom, auditorium, office and audio/visual training
support space and equipment.
19
ACTION:
It was further advised that none of the jurisdictions can afford to
separately finance and build a comprehensive training center to meet
all respective fire-ems training requirements; a training assessment
established the need to build a regional training center with classroom,
auditorium and support offices with approximately 15,000 square feet
of space at an estimated cost of $1.9 million; and the four partner
jurisdictions have agreed to a funding formula based on Virginia
Department of Fire Programs funds allocated to each jurisdiction and
anticipated use of the facility.
The City Manager recommended that he be authorized to enter
into an agreement to authorize the use of Department of Fire Programs
funds to finance and build a regional fire-ems training center on
Roanoke County's Kessler Mill Road site; terms of the agreement will
be approved by the Office of the City Attorney; that Council appropriate
funding of $837,845.00 in an account to be established by the Director
of Finance in the Capital Projects Fund entitled, "Regional Fire-EMS
Training Center; to finance the project, funding of $727,845.00 will be
appropriated from the Fund Balance in the Debt Service Fund and
transferred to the Capital Projects Fund; and the $50,000.00 currently
available in the grant fund from the fiscal year 1998 Fire Programs and
$60,000.00 of anticipated grant monies from the fiscal year 1999 Fire
Programs will also be transferred to the Capital Projects Fund.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34070-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects and Debt Service Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 250.)
Mr. Trout moved the adoption of Ordinance No. 34070-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
2O
ACTION:
Mr. Trout offered the following emergency ordinance:
(#34071-110298) AN ORDINANCE authorizing an agreement with
the County of Roanoke, the City of Salem, and the Town of Vinton, to
provide for construction of a regional fire-EMS training facility on
property owned by the County, upon certain terms and conditions; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 252.)
Mr. Trout moved the adoption of Ordinance No. 34071-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
BONDS/BOND ISSUES-BUDGET-PARKS AND RECREATION: The
City Manager submitted a written report advising that the City has long
desired a "gateway" to the downtown area on Franklin Road; the
project was approved as part of the 1997 bond referendum; funds in the
amount of $150,000.00 were identified to develop the proposed park;
and funds need to be appropriated to pay for preliminary engineering
studies, title reports, appraisals, document preparation, surveys and
testing which are necessary to identify a suitable site for the proposed
project.
The City Manager recommended that Council appropriate
$15,000.00 from the sale of Series 2000 Bonds, Account No. 008-052-
9709-9180 - Parks, to an account to be established by the Director of
Finance in the Capital Projects Fund entitled, "Franklin Square Park",
to provide funds for preliminary engineering studies, title reports,
appraisals, document preparation, surveys and testing; and that
Council adopt a resolution indicating its intent to reimburse itself
$15,000.00 from sale of Series 2000 bonds for preliminary costs relating
to the Franklin Square Park, the maximum amount of debt anticipated
to be issued related to Franklin Square Park is $150,000.00.
(For full text, see report on file in the City Clerk's Office.)
21
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#34072-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 253.)
Mr. Trout moved the adoption of Ordinance No. 34072-110298.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#34073-110298) A RESOLUTION declaring the City's intent to
reimburse itself from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No.
33497-072197, adopted July 21, 1997, for certain expenditures to be
made for preliminary engineering studies, title reports, appraisals,
document preparation, surveys, and testing in connection with the
Franklin Square Park Project; and providing for an effective date.
(For full text of Resolution, see Resolution Book No. 61, page 254.)
Mr. Trout moved the adoption of Resolution No. 34073-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Hudson and Mayor Bowers ........................................................... 7.
NAYS: None ........................................................................ 0.
ROANOKE CiViC CENTER-UTILITY LINE SERVICES-WATER
RESOURCES-EQUIPMENT: The City Manager submitted a written report
advising that vehicular equipment has been identified in Utility Line
Services, Water Department and at the Civic Center as necessary for
22
ACTION:
continued operation of the departments; specifications were developed
along with a Request for Bids; and bids were received and publicly
opened and read in the Office of Manager of Supply Management.
The City Manager recommended that Council authorize the
purchase of vehicular equipment, as follows:
2 - new 3/4 ton pick-up trucks from Magic City Motor
Corporation, for a total cost of $45,050.00.
1 - new t/2 ton pick-up truck from Magic City Motor
Corporation, for a total cost of $23,045.00.
1 - new 1 ton truck cab/chassis from Pinkerton Chevrolet,
Inc., for a total cost of $16,749.51.
1 new utility body to be mounted on above 1 ton
cab/chassis from General Truck Body Co., for a total cost
of $2,995.00.
1 - new 1/2 ton pick-up truck from Berglund-Ford, Inc., for
a total cost of $20,497.45.
1 - new 3/4 ton pick-up truck from Berglund-Ford, Inc., for
a total cost of $20,323.65.
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34074-110298) A RESOLUTION accepting bids made to the City
for furnishing and delivering vehicles, upon certain terms and
conditions; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 61, page 255.)
Mr. Hudson moved the adoption of Resolution No. 34074-110298.
The motion was seconded by Mr. Harris and adopted by the following
vote:
23
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris and
Hudson ....................................................................................... 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers abstained from voting.)
PURCHASE/SALE OF PROPERTY-CITY PROPERTY-ECONOMIC
DEVELOPMENT: The City Manager submitted a written report
requesting that Council schedule a public hearing for Monday,
November 16, 1998, at 7:00 p.m., to consider the conveyance of real
estate commonly known as 118 Campbell Avenue, S. W., which will be
proposed to be sold for economic development purposes.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City
Manager. The motion was seconded by Mr. Harris and unanimously
adopted.
At 4:05 p.m., Mayor Bowers and Council Member White left the
meeting, and the Vice-Mayor presided over the remainder of the
Council session.
DIRECTOR OF FINANCE:
BUDGET-CITY EMPLOYEES-PENSIONS: The Director of Finance
submitted a written report advising that on Monday, October 19, 1998,
Council adopted Ordinance No. 34055, on first reading, to increase the
multiplier for members of the Employee's Supplemental Retirement
System (ESRS) from 2.0% to 2.1% of average final compensation for
each year of creditable service, with a maximum of 63%; and Section
22.1-2 of the Code of the City of Roanoke (1979), as amended,
Definitions, "Creditable Service", should also reflect the increase in the
maximum of average final compensation from 60% to 63%, effective
January 1, 1999.
It was further advised that another housekeeping amendment
involves lump sum distributions; the Taxpayer Relief Act of 1997
authorized an increase in the amount of a lump sum distribution from
$3,500.00 to $5,000.00 which will be automatically paid to the recipient;
whereupon, the Director of Finance recommended that the City Pension
Plan's automatic lump sum distributions be tied to the amount
periodically approved by Federal regulations.
24
ACTION:
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34075) AN ORDINANCE amending and reordaining the
definition of "creditable service", as set out in §22.1-2, Definitions, and
amending and reordaining subsection (a) of §22.1-52, Lump sums,
Code of the City of Roanoke (1979), as amended, to provide for a
maximum retirement allowance of sixty-three (63) percent and to
conform the lump sum distribution rule to the provisions of the Internal
Revenue Code of 1986, as amended; and providing for an effective
date.
(For full text of Ordinance, see Ordinance Book No. 61, page 259.)
The motion was seconded by Ms. Wyatt and adopted by the
following vote:
AYES: Council Members Trout, Wyatt, Hudson and Vice-Mayor
Harris ......................................................................................... -4.
NAYS: Council Member Swain .............................................. 1.
(Mayor Bowers and Council Member White were absent.)
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of September, 1998.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
financial report would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-RAILSlDE LINEAR WALK: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for the Railside Linear Walk, Phase II; whereupon, he recommended
that Council approve the following actions:
25
Authorize the City Manager to execute a unit price
contract, in a form to be approved by the City Attorney, to
H. & S. Construction Company, in the amount of
$574,960.90, with 180 calendar days for complete
construction of Phase II (also known as Phase lB) of the
Railside Linear Walk, and with a project contingency of
$57,000.00; and
Appropriate $631,961.00 to an account to be established
by the Director of Finance for Railside Linear Walk Phase
II (also known as Phase lB).
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34076-110298) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 256.)
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34076-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
Mr. Swain offered the following emergency ordinance:
(#34077-110298) AN ORDINANCE accepting the bid of H. & S.
Construction Company for construction of Phase II (also known as
Phase lB) - Railside Linear Walk, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
26
(For full text of Ordinance, see Ordinance Book No. 61, page 257.)
ACTION:
Mr. Swain moved the adoption of Ordinance No. 34077-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
LEGISLATION: On behalf of Council Member William White, Sr.,
Chairperson, Legislative Committee, Ms. Wyatt presented a written
report transmitting the City's proposed 1999 Legislative Program.
It was advised that on October 26, 1998, City Council's
Legislative Committee met to review the proposed 1999 Legislative
Program; after careful review, the Committee recommended the City
portion of the Program and commends the Program to Council for
favorable action; the School Board portion of the Program will be
considered by the Roanoke City School Board for the first time at its
meeting on November 10, 1998; and after approval by the full School
Board, that portion of the Program will be forwarded to Council at its
meeting on November 16, 1998.
It was further advised that the City's 1999 Legislative Program
highlights the work of the Commission on the Condition and Future of
Virginia's Cities which was created by the 1998 Session of the General
Assembly; the Commission is charged with the responsibility of
reviewing the condition of Virginia's cities and recommending
legislation that will improve the financial position of cities, improve the
quality of life in cities and enable cities to better respond to meet urban
needs; the Legislative Program responds to the Commission's request
for specific legislative proposals that will improve the lot of Virginia's
cities; the Program specifically notes that the General Assembly has
under funded its HB 599 funding obligation by $610 million since 1980
because appropriations to local governments have not been adjusted
to keep pace with increases in State general fund revenues as required
by State Code; in fiscal year 1999 alone, the City was shortchanged
$2.3 million; the Program also suggests that urban conditions would be
improved by stronger funding of the Regional Competitiveness Act
27
which was created to provide incentives for regional cooperation; and
under a new section entitled "Proposals to Combat Urban Blight"
(pages 13 - 15), the 1999 Legislative Program sets out five specific
proposals that will improve the quality of life in urban areas at no cost
to the Commonwealth of Virginia.
(For full text, see report and proposed 1999 Legislative Program on file
in the City Clerk's Office.)
Mr. Swain moved that Council concur in the report of the
Legislative Committee. The motion was seconded by Mr. Hudson and
unanimously adopted.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY EMPLOYEES-PENSIONS: Ordinance No. 34055, amending
and reordaining subsection (c) of Section 22.1-44, Normal service
retirement, and subsection (b) of Section 22.1-45, Early service
retirement allowance., and Section 22.1-46, Vested allowance, by the
addition of a new subsection (c), Code of the City of Roanoke (1979), as
amended; the amended and added subsections providing for utilization
of a multiplier of two and one-tenth (2.1) per cent for each year of
creditable service, subject to a maximum of sixty-three (63) per cent of
average final compensation and establishing special rules for
determination of the multiplier for persons eligible for early service
retirement allowance; effective January 1, 1999, having previously been
before the Council for its first reading on Monday, October 19, 1998,
read and adopted on its first reading and laid over, was again before
the body, Mr. Trout offering the following for its second reading and
final adoption:
(#34055-110298) AN ORDINANCE amending and reordaining
subsection (c) of §22.1-44, Normal service retirement~ and subsection
(b) of §22.1-45, Early service retirement allowance, and §22.1-46, Vested
allowance, by the addition of a new subsection (c), Code of the City of
Roanoke (1979), as amended; the amended and added subsections
providing for utilization of a multiplier of two and one-tenth (2.1)
percent for each year of creditable service subject to a maximum of
sixty-three (63) percent of average final compensation and establishing
special rules for determination of the multiplier for persons eligible for
early service retirement allowance; and providing for an effective date
of January 1, 1999.
28
(For full text of Ordinance, see Ordinance Book No. 61, page 228.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34055-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Hudson and Vice-Mayor
Harris ........................................................................................ -4.
NAYS: Council Member Swain .............................................. 1.
(Mayor Bowers and Council Member White were absent.)
Angela Norman, a City employee, 1731 Michael Avenue, N. W.,
requested that Council treat all City employees equally and approve a
five per cent increase for the 206 employees currently enrolled in the
Employees' Retirement System whose current pension multiplier is
1.43 per cent.
It was the consensus of Council that the request would be
referred to the Director of Finance for report.
CITY EMPLOYEES-PENSIONS: Ordinance No. 34056, amending
and reordaining Section 22.1-3, Membership qenerally, of Chapter 22.1,
Pensions and Retirement, Code of the City of Roanoke (1979), as
amended, by the addition of a new subsection (c3) providing for a new
window of opportunity during which members of the Employees'
Retirement System may transfer to the Employees' Supplemental
Retirement System, having previously been before the Council for its
first reading on Monday, October 19, 1998, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#34056-110298) AN ORDINANCE amending and reordaining
§22.1-3, Membership qenerally, of Chapter 22.1, Pensions and
Retirement, Code of the City of Roanoke (1979), as amended, by the
addition of a new subsection (c3) providing for a new window of
opportunity during which members of the Employees' Retirement
System may transfer to the Employees' Supplemental Retirement
System.
(For full text of Ordinance, see Ordinance Book No. 61, page 230.)
29
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34056-110298.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
ZONING: Ordinance No. 34057, rezoning a tract of land located
on the east side of Kimball Avenue, N. E., bearing Official Tax No.
3010101, from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, pursuant to a Petition filed in the City Clerk's
Office on August 6, 1998, having previously been before the Council for
its first reading on Monday, October 19, 1998, read and adopted on its
first reading and laid over, was again before the body, Mr. Trout
offering the following for its second reading and final adoption:
(#34057-110298) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 301, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 61, page 231.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34057-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
STREETS AND ALLEYS: Ordinance No. 34058, permanently
vacating, discontinuing and closing a portion of McDowell Avenue,
N. E., as the same lies and extends from Kimball Avenue between
Official Tax Nos. 3030101 and 3030201, to a dead end at the Norfolk and
Western Railway right-of-way, having previously been before the
Council for its first reading on Monday, October 19, 1998, read and
30
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#34058-110298) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 61, page 232.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34058-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
STREETS AND ALLEYS: Ordinance No. 34059, permanently
vacating, discontinuing and closing an undeveloped alley running
parallel to 19th Street, N. E., between 1910 and 1912 Eastgate Avenue,
N. E., Official Tax Nos. 3341031 and 3341032, respectively, having
previously been before the Council for its first reading on Monday,
October 19, 1998, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#34059-110298) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 61, page 235.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34059-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
31
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
STREETS AND ALLEYS: Ordinance No. 34060, permanently
vacating, discontinuing and closing a portion of Ferndale Drive, N. W.,
bounded on the west by property of the City of Roanoke, identified as
Official Tax No. 6460103, and on the north and east by Official Tax Nos.
6460101 and 6460106, having previously been before the Council for its
first reading on Monday, October 19, 1998, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#34060-110298) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 61, page 237.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34060-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
ZONING: Ordinance No. 34061, rezoning two tracts of land at or
near the northern terminus of Ferndale Drive, N. W., and abutting the
western boundary of Interstate Route 581, designated as Official Tax
Nos. 6460101 and 6460106, from C-2, General Commercial District, to
LM, Light Manufacturing District, as requested in an Amended Petition
to Rezone filed in the City Clerk's Office on October 7, 1998, and all
other proffers previously placed on the subject property, including
those placed on the property by Ordinance No. 26999, adopted May 21,
1984, and Ordinance No. 28612, adopted on April 27, 1987, shall be
removed from the subject property upon the effective date of the
32
ACTION:
rezoning of this property, having previously been before the Council for
its first reading on Monday, October 19, 1998, read and adopted on its
first reading and laid over, was again before the body, Mr. Trout
offering the following for its second reading and final adoption:
(#34061-110298) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 646, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 61, page 240.)
Mr. Trout moved the adoption of Ordinance No. 34061-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
EASEMENTS-COMMUNICATIONS DEPARTMENT-BELL
ATLANTIC -VIRGINIA, INC.: Ordinance No. 34062, authorizing the
donation and conveyance of an easement across City-owned property
identified as Official Tax No. 1370201, located in Fishburn Park to Bell
Atlantic - Virginia, Inc., for the purpose of relocating its underground
conduit in connection with the Brambleton Avenue Bridge Project,
upon certain terms and conditions, as more particularly set forth in a
report of the Water Resources Committee under date of October 7,
1998, having previously been before the Council for its first reading on
Monday, October 19, 1998, read and adopted on its first reading and
laid over, was again before the body, Mr. Trout offering the following for
its second reading and final adoption:
(#34062-110298) AN ORDINANCE authorizing the donation and
conveyance of an easement across City-owned property identified as
Official Tax No. 1370201 located in Fishburn Park to Bell Atlantic -
Virginia, Inc., upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 61, page 242.)
33
ACTION:
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34062-110298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
COMMITTEES-INDUSTRIES: Mr. Trout offered the following
resolution reappointing Dennis R. Cronk as a Director of the Industrial
Development Authority of the City of Roanoke, Virginia, for a term of
four years commencing October 21, 1998, and ending October 20, 2002:
(#34078-110298) A RESOLUTION reappointing a Director of the
Industrial Development Authority of the City of Roanoke, to fill a four (4)
year term on its Board of Directors.
(For full text of Resolution, see Resolution Book No. 61, page 258.)
Mr. Trout moved the adoption of Resolution No. 34078-110298.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COMPLAINTS: Council Member Swain requested a briefing on
the City's new computer program for monitoring citizen complaints
(Respond).
34
ACTION:
REFUSE COLLECTION: Council Member Swain expressed
concern with regard to littering of property around fast food restaurants
and inquired as to the feasibility of the City forming a partnership with
business owners to address the problem.
POLICE DEPARTMENT-ACTS OF ACKNOWLEDGEMENT: Council
Member Wyatt commended a program sponsored by the Roanoke
Valley Legal Secretaries Association in which teddy beare are collected
and provided to police officers to be given to children in stressful
situations.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
POLICE DEPARTMENT-DRUGS/SUBSTANCE ABUSE-REFUSE
COLLECTION-HOUSING/AUTHORITY: Mr. Robert Gravely, 1412
Moorman Road, N. W., addressed Council with regard to crime, sale of
drugs, housing, and littering of property in the City of Roanoke.
At 4:50 p.m., the Vice-Mayor declared the meeting in recess.
At 5:25 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Harris presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers and Council Member
White.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Hudson moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, Trout, Wyatt, Hudson and Vice-
Mayor Harris ............................................................................... 5.
NAYS: None ........................................................................ 0.
(Mayor Bowers and Council Member White were absent.)
35
OATHS OF OFFICE-COMMITTEES-ROANOKE CIVIC CENTER:
The Vice-Mayor advised that there is a vacancy on the Roanoke Civic
Center Commission created by the resignation of J. W. Stephens, and
called for nominations to fill the vacancy.
Mr. Trout placed in nomination the name of Robert C. Poole.
There being no further nominations, Mr. Poole was appointed as
a member of the Roanoke Civic Center Commission, for a term ending
September 30, 2001, by the following vote:
ACTION:
FOR MR. POOLE: Council Members Swain, Trout, Wyatt, Hudson
and Vice-Mayor Harris .................................................................. 5.
(Mayor Bowers and Council Member White were absent.)
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Vice-
Mayor advised that there is a vacancy on the Special Events Committee
created by the resignation of Greg Feldmann, and called for
nominations to fill the vacancy.
Mr. Trout placed in nomination the name of Jeff Updike.
There being no further nominations, Mr. Updike was appointed
as a member of the Special Events Committee, for a term ending
June 30, 1999, by the following vote:
ACTION:
FOR MR. UPDIKE: Council Members Swain, Trout, Wyatt, Hudson
and Vice-Mayor Harris .................................................................. 5.
(Mayor Bowers and Council Member White were absent.)
There being no further business, the Vice-Mayor declared the meeting
adjourned at 5:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
36
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
November 16, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
November 16, 1998, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Regular
Meetings, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, Carroll E. Swain and Mayor David A. Bowers ................. 6.
ABSENT: Council Member W. Alvin Hudson, Jr.- ...................................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
ROANOKE FOUNDATION FOR DOWNTOWN, INC.-NORFOLK SOUTHERN
CORPORATION-DOWNTOWN ROANOKE, INCORPORATED-HIGHER EDUCATION
CENTER: Edwin C. Hall, President, Roanoke Foundation for Downtown, Inc.,
presented a briefing on the status of properties donated to the Foundation for
Downtown Roanoke, Inc., and measures to be taken by the Foundation to implement
the OUTLOOK Roanoke Plan for reuse of the properties formerly owned by the
Norfolk Southern Corporation. He advised that the Roanoke Foundation for
Downtown, Inc., is a 501 (C)(3) not-for-profit corporation formed in 1993 to partner
and assist in major projects of benefit to the downtown Roanoke area; and since its
inception, the Foundation has engaged in three major projects: (1) to establish a
mounted patrol unit within the Roanoke City Police Department, with the Foundation
providing the horses, the means of transportation, special equipment and training,
and necessary services for operation of the unit, which the Foundation underwrote
until July 1, 1998, when the City agreed to contribute the funds for these expenses,
and the Foundation is currently in the process of raising funds to build a first-class
stable on land owned by Roanoke City; and (2) to raise private sector funds to
support the OUTLOOK Roanoke planning project and to date, the Foundation has
raised approximately $50,000.00 in private funds which, when combined with funds
from the City and the Roanoke Redevelopment and Housing Authority, will provide
the necessary funds for the plan which was completed in 1997. Thirdly, he stated
that the most important recommendation in the OUTLOOK Roanoke Plan was the
creation of a new City Place - the rail district - and the revitalization of this area
began with the reopening of The Hotel Roanoke and the construction of the new
Conference Center. He advised that by building on the region's rail heritage, the rail
district will have a distinct new identity, and consolidation of ownership of vacant
rail property with the new rail district was recommended in the OUTLOOK Roanoke
Plan as a first step in bringing this important area back to life.
Mr. Hall stated that because of the need for the OUTLOOK Roanoke Plan to be
rapidly implemented, the plan for the rail district was presented to the Chairman of
Norfolk Southern who agreed to donate four key rail properties to the Roanoke
Foundation which include two former office buildings known as General Office
Building GOB North and South, the former N & W Passenger Station and the railroad
records building; donation of these buildings was finalized in December 1997, and
less than a year later much progress has been made to bring these historic buildings
back to life.
Mr. Hall advised that Downtown Roanoke, Inc., and the Roanoke Foundation
led the effort to form the Destination Education Committee which has secured
commitments from the General Assembly for $5.4 million in State funds and over $2
million in City funds to renovate the GOB North building for the Roanoke Higher
Education Center. He further advised that the Governor appointed the membership
of the Roanoke Higher Education Authority and the Roanoke Foundation is working
on transfer of the building to the Authority before the next session of the General
Assembly. He explained that the Higher Education Center will combine workforce
training and higher education courses, with plans to begin construction of the
facility in 1999, and a targeted opening date in the fall of 2000.
Mr. Hall stated that in May 1998, the Roanoke Foundation for Downtown, Inc.,
and the Roanoke Redevelopment and Housing Authority entered into an agreement
for the development of approximately 75 market rate apartments in the GOB South
building and the Housing Authority has recently completed a market feasibility study
for the project which shows a strong demand for upscale apartments with little
competition and because of the encouraging market study, the Housing Authority
will proceed with the construction feasibility phase of the project and anticipates
that the project will go forward in 1999.
Mr. Hall advised that much progress has been made toward reuse of the
former railroad passenger station and the Roanoke Valley Convention and Visitors
Bureau has expressed an interest in becoming the key tenant in the building to
create a gateway visitors center to the region, and this project took a major step
forward with passage of the T-21 Act by Congress which earmarked $500,000.00 for
renovations to the passenger station and once these funds are available for draw
down, the Roanoke Foundation will seek additional partners and move forward with
2
renovations to the building, and indications are that funds could be available as
early as 1999. He noted that at this time, there are no definite plans for reuse of the
records building; however, the Roanoke Foundation has discussed future uses of
the building with the Roanoke Valley Higher Education Authority, and the Roanoke
Neighborhood Development Corporation (RNDC), and RNDC is currently undertaking
a parking study for this area which may provide suggestions for future use of the
site due to its proximity to other projects currently underway.
At 12:40 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, November 16, 1998, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E. Swain and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend George
Chioros, Pastor, Holy Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-SISTER CITIES: Pearl Fu,
Chairperson, Lijiang, China Sister City Committee, introduced Nie, Hui
Fang, an English teacher from Lijiang, who was visiting the City of
Roanoke to observe the Roanoke City School System.
The Mayor presented a Crystal Star and a Honorary Citizenship
Certificate to Ms. Nie.
3
PROCLAMATIONS: The Mayor presented a Proclamation
declaring the month of November 1998, as Adoption Awareness Month.
(For full text, see Proclamation on file in the City Clerk's Office.)
PARKS AND RECREATION: The Mayor presented a plaque to
John W. Coates, Manager, Department of Parks and Recreation, from
the Virginia Recreation and Parks Society honoring the Roanoke City
Parks and Recreation Department for the 1998 Best New Program:
"Playing for Keeps - The Adult Role in Youth Sports".
A three minute training video was presented.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
4
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
ELECTIONS: A communication from Gilbert E. Butler, Jr.,
Secretary, Roanoke City Electoral Board, transmitting a certified copy
of the Abstract of Votes cast in the General and Special Election held
in the City of Roanoke on Tuesday, November 3, 1998, was before
Council.
"ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the November 3, 1998 General Election, for:
MEMBER
HOUSE OF REPRESENTATIVES
6th District
NAMES OF CANDIDATES AS ON BALLOT
TOTAL VOTES
RECEIVED
(IN FIGURES)
Robert W. "Bob" Goodlatte 11,694
David A. Bowers 8,471
Total Write-In Votes (See Write-Ins Certification) 9
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 3, 1998, do hereby certify that the above is a true and
correct Abstract of Votes cast at said election for Member of the House
of Representatives in the Congress of the United States.
Given under our hands this 4th day of November, 1998.
A copy teste:
· [ELECTORAL
BOARD
SEAL]
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
5
WRITE-INS CERTIFICATION
Roanoke City
House of Representatives
6th District
Write-Ins
General Special Election
November 3, 1998
Total Votes
Received
(in figures)
Invalid Write-Ins
Valid Write-Ins (List in alphabetical order)
Jeff Artis 1
Harry Browne 1
John Edwards 1
Beverly Fitzpatrick 1
Nelson Harris 1
W. Robert Herbert 1
Bob Marley 1
Jim Olin 1
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 3, 1998, do hereby certify that, with the continuation
pages indicated, the above is a true and correct certification of the
write-in votes cast at said election for the office indicated above.
Given under our hands this 4th day of November, 1998.
A copy teste:
[Electoral
Board
Seal]
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
6
ABSTRACT OF VOTES
cast in the City of Roanoke, Virginia,
at the November 3, 1998 Special Election, for:
PROPOSED CONSTITUTIONAL AMENDMENTS
QUESTION 1: Shall the Constitution of Virginia be amended to
permit persons employed overseas, and their families, who are
qualified to vote in Virginia except for having given up a home in
Virginia, to continue to vote in Virginia while overseas subject to
the conditions and time limits set by law?
Total Votes
Received
(in figures)
YES 13.905
NO 3,917
QUESTION 2: Shall the Constitution of Virginia be amended to
delete the present requirements that the proceedings of the
Judicial Inquiry and Review Commission concerning charges
against judges shall be confidential so that the General
Assembly can provide by law to what extent Commission
proceedings and documents will be confidential?
Total Votes
Received
(in figures)
YES 11,196
NO 6,063
QUESTION 3: Shall the Constitution of Virginia be amended to
authorize agreements among localities for sharing the revenues
and costs of a specified land area and establishing a special
governing body for the area, and to provide that fiscal
commitments related to the land area will not be deemed local
debt?
7
Total Votes
Received
(in figures)
YES 10,793
NO 6,267
QUESTION 4: Shall the Constitution of Virginia be amended to
allow a combination of localities to contract debt as part of an
agreement to share the revenues, tax base, or the benefits of
economic growth and exempt this class of debt from the ceiling
on local debt for cities and towns and from the requirement for
a local referendum for counties?
Total Votes
Received
(in figures)
YES 9,739
NO 7,134
QUESTION 5: Shall the Constitution of Virginia be amended to
authorize the General Assembly by general law to give local
governments the option of eliminating in whole or in part, either
the business, professional or occupational license tax or the
merchants' capital tax or both?
Total Votes
Received
(in figures)
YES 11,750
NO 5,306
We, the undersigned Electoral Board, upon examination of the official
records deposited with the Clerk of the Circuit Court of the election
held on November 3, 1998, do hereby certify that, the above is a true
and correct abstract of votes cast at said election for and against the
proposed amendments to the Constitution of Virginia.
8
ACTION:
ACTION:
Given under our hands this 4th day of November, 1998.
A copy teste:
[Electoral
Board
Seal]
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Gilbert E. Butler, Jr., Secretary, Electoral Board
Mr. White moved that the communication and Abstract of Votes
be received and filed. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
ARCHITECTURAL REVIEW BOARD-TRANSPORTATION SAFETY-
OATHS OF OFFICE-COMMITTEES: The following report of qualification
was before Council:
Kevin A. Deck and Robert B. Manetta as members of the
Architectural Review Board for terms ending October
2002; and
Robert K. Bengtson, Ramey A. Bower, Sr., John W. Brown,
Jr., David M. Prince and Carroll E. Swain as members of
the City of Roanoke Transportation Safety Commission for
terms ending October 31, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
9
ACTION:
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ANNUAL REPORTS-BLUE RIDGE COMMUNITY SERVICES:
Robert Williams, Jr., Board Member, Blue Ridge Community Services,
presented the Annual Report for fiscal year 1998. He also presented an
update on certain legislative action taken by the 1998 Session of the
General Assembly; viz: all five localities represented by the Board of
Directors approved the designation of the Blue Ridge Community
Services Board as an operating board, the Board was required to
submit the 1999 performance contract to all localities for approval and
new legislation was adopted concerning the ratio of consumers and
family members appointed to Boards of Directors on Community
Service Boards, and those issues will be addressed locally as terms of
office of Board members expire. He advised that in fiscal year 1998,
Blue Ridge Community Services provided approximately 7600 units of
preventive services and over 203,000 units of treatment to clients who
are Roanoke City citizens. He explained that training services have
been expanded to offer training for independent living for persons with
mental retardation; certain City recreation centers have provided
needed facilities and training activities in cooking, cleaning, personal
care skills and money management, and initiated recreational programs
to increase community awareness for clients; a prevention planning
team was appointed working with existing coalitions to develop data for
planning and resource development; counselors were appointed to
serve as co-facilitators for student assisted program groups at Patrick
Henry High School; and staff participated as members of the agency
disaster team by responding to the fire at 501 Church Avenue, S.W. He
expressed appreciation for the funding assistance of the City of
Roanoke.
Without objection by Council, the Mayor advised that the remarks
of Mr. Williams would be received and filed.
SCHOOLS: Dr. E. Wayne Harris, Superintendent, Roanoke City
Public Schools, advised that there has been much discussion
throughout the community over the past year about increased
Standards of Learning; whereupon, he presented basic information
about the program. He advised that the Standards of Learning outline
the basic knowledge and skills that students, kindergarten through
grade 12, must master in math, science, social studies and English. He
explained that in 1995, the Commonwealth of Virginia adopted higher
10
standards by revising the Standards of Learning in these four subject
areas which require students to be tested in grades three, five, eight
and eleven, and students must pass a test in six high school courses
to receive a regular diploma or pass a test in nine courses to receive an
advanced diploma. He further explained that the curriculum was
revised three years ago to insure that teachers are teaching all of the
curriculum that students will be tested on in the Standards of Learning
and new methods for teaching those materials were developed. He
called attention to increased graduating requirements; i.e.: for a
standard diploma for the class of 1998-99 students must successfully
complete 22 credits as opposed to 21 and for an advanced diploma
students must complete 24 credits. He advised that students must
pass a test in grades three, five, eight and eleven in four test areas,
they must pass a certain minimum out of the total to score proficient,
and each test has a different score; i.e.: for a third grader taking the
math test consisting of 40 questions, the student must answer correctly
35 in order to be proficient and 70 per cent of the students in that third
grade class must score at the proficient level in each of the four tests
in order for that school to continue to have full accreditation by the
year 2000. He explained that there are six to nine tests at the high
school level that students must take depending upon the type of
diploma they wish to receive and 70 per cent of the students must
score at the proficient level in all tests. He presented information on
the Standards of Learning which included a list of the most commonly
asked questions with answers and advised that staff will continue to
build the list with an update in January, 1999.
ACTION:
Without objection by Council, the Mayor advised that the remarks
of Dr. Harris would be received and filed.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board recommending approval of a State Literary Fund loan
application in the amount of $1.25 million for improvements to Hurt
Park Elementary School, including air conditioning, new windows,
addition of three classrooms, and expansion of the library-media
center, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
11
ACTION:
ACTION:
(#34079-111698) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for modernizing Hurt Park Elementary School.
(For full text of Resolution, see Resolution Book No. 61, page 261.)
Mr. Trout moved the adoption of Resolution No. 34079-111698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#34080-111698) A RESOLUTION authorizing the School Board
for the City of Roanoke to expend funds for adding to and improving
the present school building at Hurt Park Elementary School and
declaring the City's intent to borrow to fund or reimburse such
expenditures.
(For full text of Resolution, see Resolution Book No. 61, page 262.)
Mr. Trout moved the adoption of Resolution No. 34080-111698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$96,606.00 from the 1998-99 Capital Maintenance and
Equipment Replacement Fund for music instrument
replacement, district-wide facility maintenance, vehicle
replacement, facility improvements to Madison, Ruffner,
and Wilson, handicap access, and modular equipment.
12
$74,179.00 for increased cost of the media management
system at Lucy Addison Middle School. Funding will be
provided from the 1997 Capital Bond Issue.
$25,000.00 for building improvements to Huff Lane
MicroVillage School. Funding will be provided from the
sale of VPSA Bonds that will replace a Literary Fund loan.
$10,000.00 for the Learn & Serve Program to provide youth
with opportunities to enhance and reinforce skills through
service to the local community. This new program will be
funded with Federal grant funds.
The School Board further requested a transfer of $65,000.00 to
fund the cost of bus driver salaries resulting from special education
transportation now being performed by the School's Department of
Transportation which was previously provided by RADAR.
A report of the Director of Finance recommending that Council
concur in the request of the School Board was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34081-111698) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 School and School Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 263.)
ACTION:
Mr. Trout moved the adoption of Ordinance No. 34081-111698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
REPORTS OF OFFICERS:
13
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-INDUSTRIES-VIRGINIA'S FIRST REGIONAL
INDUSTRIAL FACILITY AUTHORITY: The City Manager submitted a
written report advising that the Virginia Regional Industrial Facilities
Act, approved by the General Assembly in 1997, made the concept of
regional parks a reality under Virginia law allowing multiple local
jurisdictions in the New Century Region to enter into agreement and
form industrial authorities.
It was further advised that Virginia's First Regional Industrial
Facility Authority agreed to apply for an Industrial Site Development
Fund grant to support development of the New River Valley Commerce
Park; the General Assembly of the Commonwealth of Virginia has
provided $3 million in State financial assistance to distressed
communities to assist in development of regional industrial sites; the
New River Valley Commerce Park meets the criteria established by the
legislation; $1.375 million will be requested; the remaining balance of
$7,464,089.00 in projected construction cost will come from $500,000.00
from the Appalachian Regional Commission (ARC) (application
submitted), $4,139,089.00 from localities that choose to participate in
the New River Valley Commerce Park, $450,000.00 from the Virginia
Department of Transportation, and $1 million from the Economic
Development Administration of the U. S. Department of Commerce; the
City of Roanoke has not made a decision whether it will or will not
participate in the New River Commerce Park at this time; November 16,
1998 is the application deadline; and resolutions of support from all
participating localities must accompany the application.
The City Manager recommended that Council support the request
for funding from the Industrial Site Development Fund established by
the General Assembly of the Commonwealth of Virginia and that he be
authorized, along with other Chief Administrative Officers of other
participating jurisdictions, to sign the necessary grant application and
other documents authorizing the Authority to apply for funds.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
14
ACTION:
(#34082-111698) A RESOLUTION endorsing Virginia's First
Regional Industrial Facility Authority's application for Virginia Industrial
Site Development funds.
(For full text of Resolution, see Resolution Book No. 61, page 265.)
Mr. Trout moved the adoption of Resolution No. 34082-111698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-JEFFERSON CENTER: The City Manager submitted a
written report advising that in 1993, the Jefferson Center Foundation,
Ltd. (JCF) renovated a major portion of Jefferson High School; in June
1995, Fitzpatrick Hall was renovated; to complete restoration of the
Jefferson Center, JCF will renovate the Jefferson Center Performance
Hall; improvements to the Performance Hall will include complete
renovation of the 1000 seat auditorium, including the addition of
dressing rooms and additional areas that are needed for operation of
a performance hall; in fiscal year 1996-97, the Jefferson Center
Foundation requested $2 million to be provided by the City based on a
preliminary cost estimate of $5 million dollars for the renovation
project; using a matching ratio of 40% City funding and 60% private
funding, the Jefferson Center Foundation agreed to raise $3 million in
private contributions; and as part of the 1998-2002 Capital Improvement
Plan, General Obligation Bond funding in the amount of $1.6 million
and $400,000.00 was dedicated by Council to the Jefferson Center
Foundation for the Jefferson Center Performance Hall.
It was further advised that the Jefferson Center Foundation, Ltd.
requests that the City provide $400,000.00 of the $2 million obligation
so that JCF can begin the project; $400,000.00 in interest earnings are
currently available in the capital projects fund; $1.6 million in bond
funds, the remaining balance of the City's commitment, will be available
no later than January 31, 2000; and an agreement which outlines the
terms and conditions of the City's participation is needed between the
City and the Jefferson Center Foundation in order for JCF to receive the
funds and begin the project.
15
ACTION:
ACTION:
The City Manager recommended that he be authorized to execute
an agreement, in a form to be approved by the City Attorney, with the
Jefferson Center Foundation for renovation of the Jefferson Center
Performance Hall; and that Council authorize appropriation of funds in
the amount of $400,000.00 from undesignated capital funds to an
account to be established in the Capital Projects Fund by the Director
of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34083-111698) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 267.)
Mr. Trout moved the adoption of Ordinance No. 34083-111698.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following emergency ordinance:
(#34084-111698) AN ORDINANCE authorizing a certain contract
to be entered into between the City of Roanoke and Jefferson Center
Foundation, Ltd., relating to the terms and conditions of City Council's
provision of certain funds to be utilized in renovation of a portion of the
City-owned former Jefferson High School Building, referred to as the
Jefferson Center Performance Hall; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 268.)
Mr. Trout moved the adoption of Ordinance No. 34084-111698.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
16
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
In addition to the previously authorized obligation of Council to
provide $2,000,000.00 to the Jefferson Center Foundation, Ltd., for
renovation of the Jefferson Center Performance Hall, Mr. Swain moved
that Council declare its commitment to provide the equivalent of
$800,000.00 valued effective March 1, 1999, for the purpose of
completing such project. The motion was seconded by Mr. Harris and
unanimously adopted.
BUDGET-FLOOD REDUCTION/CONTROL-WATER RESOURCES:
The City Manager submitted a written report advising that a Local
Cooperation Agreement (LCA) was executed with the U. S. Army Corps
of Engineers on June 25, 1990, for the Roanoke River Flood Reduction
Project; the project received approval to proceed by the Corps of
Engineers in May 1998, with a target construction start date in the year
2000; and $808,000.00 was included in the Transfers to Capital Projects
Fund as part of the approved General Fund budget for fiscal year 1999
in support of the project.
The City Manager recommended that Council transfer
$808,000.00 from General Fund Account No. 001-004-9310-9508 to the
Capital Projects Fund, and appropriate the same amount in Capital
Projects Fund Account No. 008-056-9620-9003, Roanoke River Flood
Reduction.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34085-111698) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 269.)
Mr. Trout moved the adoption of Ordinance No. 34085-111698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
17
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Swain requested a briefing on actions taken by those
jurisdictions upstream of the Roanoke River to address flood
control/reduction; whereupon, the Mayor advised that as a result of
discussions at the Water Resources Committee meeting held earlier in
the day, Council will receive a briefing on the Roanoke River Sanitary
Sewer Project and related matters in the near future.
BUDGET-GRANTS-DISABLED PERSONS: The City Manager
submitted a written report advising that the Fifth Planning District
Disability Services Board (DSB) is responsible to local governments
and serves as a critical resource for needs assessment, information
sharing and service opportunities for citizens with disabilities, their
families and the community; funds from the State Rehabilitative
Services Incentive Fund (RSlF), a short-term, non-renewable, stimulus
fund designed to promote investment in meeting the needs of
individuals with physical and sensory disabilities, have been allocated
to the Fifth Planning District DSB for the third consecutive year by the
State Department of Rehabilitative Services; and Council authorized the
Director of Finance to serve as Fiscal Agent for the Fifth Planning
District Disabilities Services Board on September 25, 1995.
It was further advised that the Fifth Planning District Disability
Services Board solicited proposals for the use of additional 1998-99
RSIF funds; one proposal was received, reviewed and forwarded to the
Department of Rehabilitative Services for approval; and the Department
of Rehabilitative Services and the Disability Services Council approved
funding for the project and has awarded the local DSB the following
funding:
Blue Ridge Independent Living Center (personal
assistance, prescriptions, home modifications,
Independent Living Coordinator, telephone, travel, office
supplies, rent) - $46,352.00
It was explained that Blue Ridge Independent Living Center will
provide local matching funds for the grant and no City funds will be
required for the match; and funds from the State Rehabilitative Services
Incentive Fund (RSlF), in the amount of $46,352.00, will be received by
the Director of Finance as Fiscal Agent.
18
The City Manager recommended that Council appropriate
$46,352.00 to Grant Fund Account No. 035-054-5197-2010, with a
corresponding revenue estimate to be established by the Director of
Finance.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34086-111698) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 269.)
Mr. Swain moved the adoption of Ordinance No. 34086-111698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
POLICE DEPARTMENT-BUDGET-YOUTH: The City Manager
submitted a written report advising that the City's Office on Youth
submitted a grant proposal to the Department of Criminal Justice
Services under the grant program of Accountability-Based Supplement,
in the amount of $35,000.00; the purpose of the grant is to develop and
implement a formal counseling program based in the Noel C. Taylor
Learning Academy; the program will provide on-site counseling
services to high risk juveniles/students and their families; and the grant
does not require a local match.
The City Manager recommended that Council accept a grant
award, in the amount of $35,000.00, from the Department of Criminal
Justice Services; that he be authorized to sign and execute the grant
agreement or other necessary documents to obtain the funds from the
Department of Criminal Justice Services; and that $35,000.00 in State
grant funds be appropriated and a corresponding revenue estimate be
established in a grant fund account to be instituted by the Director of
Finance.
19
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following resolution:
(#34087-111698) A RESOLUTION authorizing the acceptance of
a grant from the Department of Criminal Justice Services to provide
funding for the Community-Family Counseling Center and System
Analysis Program with the City's Office on Youth; and authorizing the
execution of the necessary documents.
(For full text of Resolution, see Resolution Book No. 61, page 271.)
Mr. Hudson moved the adoption of Resolution No. 34087-111698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
DIRECTOR OF FINANCE:
INSURANCE-BUDGET-RISK MANAGEMENT FUND: The Director
of Finance submitted a written report advising that Section 2-188.1,
Reserve for self-insured liabilities, Code of the City of Roanoke (1979),
as amended, stipulates that at the conclusion of each fiscal year,
$250,000.00, to the extent available from any undesignated general fund
balance at the end of such fiscal year, shall be reserved for self-insured
liabilities of the City; the maximum balance of the reserve is three per
cent of total General Fund appropriations for the concluded fiscal year;
and as such, on June 30, 1998, $250,000.00 was reserved in the General
Fund for self-insured liabilities.
It was further advised that on July 1, 1996, a new Risk
Management Internal Service Fund was established to account for
insurance coverage for the City of Roanoke; accordingly, all insurance
activities are now accounted for in the Risk Management Internal
Service Fund.
The Director of Finance transmitted a budget ordinance
appropriating the $250,000.00 reserved in the General Fund for self-
insured liabilities to be transferred to the Risk Management Fund where
20
ACTION:
the remaining self-insurance reserve exists; establishing a revenue
estimate in the Risk Management Fund for the transfer, and increasing
the Reserve for Self-Insured Liabilities.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34088-111698) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General and Risk Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 272.)
Mr. Swain moved the adoption of Ordinance No. 34088-111698.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-FIRE DEPARTMENT-EMERGENCY MEDICAL
SERVICES: The Director of Finance submitted a written report advising
that on November 2, 1998, Council authorized the City Manager to enter
into an agreement to construct a regional Fire/EMS Training Center on
Kessler Mill Road in Roanoke County; this venture requires total
financing on the City's part of $837,845.00; of that amount, $727,845.00
is to be funded from Debt Service Fund working capital to be repaid
over a 20 year period using Fire Program Funds; and the remaining
$110,000.00 is currently available through Fire Program Funds
previously awarded to the City.
The Director of Finance transmitted a resolution setting forth the
specific terms of financing; the internal financing arrangement calls for
a loan from the Debt Service Fund of $727,845.00; the loan will be
repaid at an interest rate of 5% over a 20 year period, with the interest
rate derived from the City's current internal rate of return on
investments; payments of $60,000.00 will be made over a 19 year
period, with a final payment of $7,232.22 in the 20th year; and the intent
of the financing is that Fire Program Funds granted by the~
Commonwealth of Virginia will be used to repay the loan to the extent
such funds are available.
21
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#34089-111698) A RESOLUTION approving a plan for financing
the City's share of the costs of a Regional Fire-EMS Training Center.
(For full text of Resolution, see Resolution Book No. 61, page 273.)
Mr. Harris moved the adoption of Resolution No. 34089-111698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
CITY EMPLOYEES-PENSIONS: The Director of Finance submitted
a written report advising that on Monday, November 2, 1998, Council
referred a request of Angela Norman, an employee of Personnel
Management, concerning enhancements to the Employees' Retirement
SYstem (ERS) to the Director of Finance for reports, advising that it was
not an oversight by the administration in providing a five per cent
increase for members of the Employees' Supplemental Retirement
System (ESRS); and the increase in the multiplier from 2.0% to 2.1%
approved by Council on November 2, 1998, by Ordinance No. 34055-
110298, is applicable for members of ESRS.
It was further advised that Ms. Norman is misinformed based on
her statement that no enhancements had been approved for the "old
retirement system"; whereupon, Mr. Grisso noted that one major
enhancement adopted effective October 1, 1977, was for active
employees to receive ten years vesting from the previous 20 year
vesting; the ESRS was initiated in July 1984 with the long-term intent
to eliminate the ERS by allowing employees to voluntarily transfer to
ESRS between July 1 through December 31, 1984; two more windows
of opportunity were opened for active members of ERS when major
enhancements were made to ESRS; viz: from February 1 through
May 16, 1995, and from July 1 through August 31, 1998; and currently
there are only 199 members of ERS and they will again have the
opportunity to voluntarily transfer to ESRS from December 1 through
December 31, 1998.
22
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
REPORTS OF COMMITTEES:
BUDGET-PUBLIC WORKS: Council Member Carroll E. Swain,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of a salt storage building at the Public Works Service
Center, recommending that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Construction Services of Roanoke, Incorporated, in
the amount of $131,400.00 and 120 consecutive calendar
days construction time;
Appropriate the following funding
CMERP Account to a new Capital
entitled, "Salt Storage Building":
from the 1998-99
Projects Account
Contract Amount $131,400.00
Project Contingency 13,140.00
(Contract document reproduction,
telephone, materials testing, etc.)
Total Project Amount
$144 540.00
Reject the other bid received.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34090-111698) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General and Capital Projects Fund
Appropriations, and providing for an emergency.
23
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 275.)
Mr. Swain moved the adoption of Ordinance No. 34090-111698.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
ACTION-
AYES' Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Swain offered the following emergency ordinance:
(#34091-111698) AN ORDINANCE accepting the bid of
Construction Services of Roanoke, Incorporated, for construction of a
salt storage building at the Public Works Service Center, upon certain
terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 276.)
Mr. Swain moved the adoption of Ordinance No. 34091-111698.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
FIRE DEPARTMENT-EMERGENCY MEDICAL SERVICES: Council
Member Carroll E. Swain, Chairperson, Bid Committee, presented a
written report on behalf of the Committee, in connection with bids
received by the City for construction of Peters Creek Road Fire/EMS
Station No. 4, recommending that Council approve the following
actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Williams Painting and Remodeling, Inc., in the
amount of $733,000.00 and 240 consecutive calendar days
construction time.
24
Appropriate the following funding from the 1996 General
Obligation Bond Issue to Capital Projects Account No.
008-052-9677-9001, "Peters Creek Road Fire-EMS Station
No. 4."
Contract Amount
*Project Contingency
Reproduction of Contract
Documents (40 sets)
Total
$733,000.00
58,800.00
__6 200.00
$798,OO0.00
*Project contingency includes funding for
advertising, telephone and other miscellaneous
expenses.
Reject the other bids received.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency ordinance. The
motion was seconded by Mr. Hudson.
"AN ORDINANCE to amend and reordain certain sections of the
1998-99 Capital Projects Fund Appropriations, and providing for an
emergency."
Ms. Wyatt referred to past concerns with regard to Williams
Painting and Remodeling, Inc., subcontracting certain work to non-
licensed subcontractors, and inquired if safeguards are in place in the
proposed contract that will require the use of licensed subcontractors.
The City Manager advised that he could not give Council the
assurance that any contractor will or will not at some point violate a
City contract. He stated that the City is operating under the assumption
that Williams Painting and Remodeling, as well as any other contractor,
will be obligated to abide by the rules and procedures enacted by the
City and City staff will closely monitor each situation.
25
Inasmuch as she had certain unanswered questions, Ms. Wyatt
offered a subsidiary motion that action on the report of the Bid
Committee be tabled. The motion was seconded by Mr. Trout and
adopted, Council Member Swain voted no.
LEGISLATION: Council Member William White, Sr., Chairperson,
Legislative Committee, presented a written report on behalf of the
Committee, transmitting the City's proposed 1999 Legislative Program,
advising that by report dated November 2, 1998, the Committee
recommended the City portion of the proposed Legislative Program to
Council and Council approved the City's portion of the Program.
It was further advised that the School Board portion of the
Program was approved by the School Board at its meeting on
November 10, 1998; and the Legislative Committee recommends
adoption of a resolution by which Council will formally endorse the City
and School Board elements which will be merged into one joint
Legislative Program.
It was explained that the November 2, 1998 report highlighted
provisions of the City portion of the Program; as Chair of the
Legislative Committee, Mr. White commended the entire Program to
Council for its careful study and review; and upon completion of the
review, Mr. White advised that he is confident that the members of
Council will agree that the recommended Program will advance the
legislative interests of the City and its citizens.
A communication from the Roanoke City School Board advising
that the School Board, at its November 10, 1998 meeting, approved the
Schools' Legislative Issues for the fiscal year 1998-2000 Biennium; and
requested that Council approve the Schools' Legislative Issues and
incorporate those issues into the City's Legislative Program, and
priorities for the Schools' Legislative Program are for the State:
To improve its share of funding public education.
To maintain local governance over K-12 educational and
administrative issues.
To require the State Department of Taxation to properly
record a Iocality's reported personal adjusted gross
income.
To address student safety and discipline issues through
additional funding and program support.
To enhance funding of school capital outlay projects.
26
ACTION:
(For full text, see report, communication and legislative issues on file
in the City Clerk's Office.)
Mr. White offered the following resolution:
(#34092-111698) A RESOLUTION adopting and ,e. ndorsing a
Legislative Program for the City to be presented to the City s delegation
to the 1999 Session of the General Assembly.
(For full text of Resolution, see Resolution Book No. 61, page 277.)
Mr. White moved the adoption of Resolution No. 34092-111698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Hudson,
Swain and Mayor Bowers ............................................................. 7.
NAYS: None ........................................................................ 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY EMPLOYEES-PENSIONS: Ordinance No. 34075, amending
and reordaining the definition of "creditable service", as set out in
Section 22.1-2, Definitions, and amending and reordaining subsection
(a) of Section 22.1-52, Lump sums, Code of the City of Roanoke (1979),
as amended, to provide for a maximum retirement allowance of 63 per
cent and to conform the lump sum distribution rule to the provisions of
the Internal Revenue Code of 1986, as amended, having previously
been before the Council for its first reading on Monday, November 2,
1998, read and adopted on its first reading and laid over, was again
before the body, Mr. Harris offering the following for its second reading
and final adoption:
(#34075-111698) AN ORDINANCE amending and reordaining the
definition of "creditable service", as set out in §22.1-2, Definitions, and
amending and reordaining subsection (a) of §22.1-52, umW,
Code of the City of Roanoke (1979), as amended, to provide for a
27
maximum retirement allowance of sixty-three (63) per cent and to
conform the lump sum distribution rule to the provisions of the Internal
Revenue Code of 1986, as amended; and providing for an effective
date.
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 259.)
Mr. Harris moved the adoption of Ordinance No. 34075-111698.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Hudson, and
Mayor Bowers .............................................................................. 5.
NAYS: Council Members White and Swain ............................. 2.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
POLICE DEPARTMENT: Council Member Wyatt expressed
appreciation to Police Officer Tamara Anderson, and advised that she
had the opportunity to spend an entire shift with Officer Anderson who
is one of Roanoke's finest Police Officers.
CITY EMPLOYEES-REFUSE COLLECTION: Council Member
White referred to the City's automated residential refuse collection
program and advised that it has been reported that the City is hiring
part-time employees because of deficiencies in the program. He
requested that the City Manager, prior to the Financial Planning
Session in January 1999, provide Council with a report in connection
with actual cost savings compared to those calculations contained in
a report of the study committee, and that the City Manager engage the
assistance of the Municipal Auditor to verify financial data. Council
Member Wyatt requested that the City Manager's report include
information on the number of temporary employees and the financial
impact to the City; and Council Member Trout requested that the City
Manager report to Council as expeditiously as possible regarding the
alleged hiring of temporary employees.
It was the consensus of Council that the matter would be referred
to the City Manager for report to Council
28
BONDS/BOND ISSUES-INDUSTRIES: Council Member White
referred to interest earnings on general obligation bonds and called
attention to an unwritten policy of previous City Councils to use
accumulated bond interest earnings for economic development
projects. He requested that future monthly financial reports of the City
contain information on the amount of accumulated bond interest,
bonds that have been authorized and issued, and those bonds that
have not been issued.
BUDGET-COUNCIL: Council Member White advised that he would
be pleased to present an overview of the Roanoke City budget process
to any interested civic organization, etc.
PARKS AND RECREATION: Council Member Swain encouraged
the Members of Council to attend work sessions of the Parks and
Recreation Master Plan Study Committee to hear input from citizens
regarding recreational facilities/enhancements.
BUDGET-COUNCIL: The Mayor proposed that Council hold its
Financial Planning Session on Saturday, January 16, 1999, from 8:30
a.m. to 1:00 p.m.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:25 p.m., the Mayor declared the meeting in recess.
Council member White left the meeting.
At 4:45 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Members Hudson and White.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
29
ACTION:
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Swain and
Mayor Bowers ............................................................................. 5.
NAYS: None ........................................................................ 0.
(Council Members Hudson and White were absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
The Mayor advised that there is a vacancy on the Economic
Development Commission created by the resignation of Stanley Hale,
and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of David Collins.
There being no further nominations, Mr. Collins was appointed
as a member of the Economic Development Commission, for a term
ending June 30, 2001, by the following vote:
FOR MR. COLLINS: Council Members Trout, Wyatt, Harris, Swain
and Mayor Bowers ........................................................................ 5.
(Council Members Hudson and White were absent.)
OATHS OF OFFICE-COMMITTEES-ECONOMIC DEVELOPMENT:
The Mayor advised that there is a vacancy on the Economic
Development Commission created by the resignation of Charles R.
Saul, and called for nominations to fill the vacancy.
Mr. Trout placed in nomination the name of John M. Stroud.
There being no further nominations, Mr. Stroud was appointed as
a member of the Economic Development Commission, for a term
ending June 30, 2001, by the following vote:
FOR MR. STROUD: Council Members Trout, Wyatt, Harris, Swain
and Mayor Bowers ........................................................................ 5.
(Council Members Hudson and White were absent.)
At 4:50 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
30
On Monday, November 16, 1998, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr.,
Linda F. Wyatt, C. Nelson Harris, Carroll E. Swain and Mayor David A.
Bowers ....................................................................................... 6.
ABSENT: Council Member W. Alvin Hudson, Jr.- .................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; William X
Parsons, Assistant City Attorney; James D. Grisso, Director of Finance;
and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Vice-
Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS:
CITIZEN OF THE YEAR: On behalf of the Members of Roanoke
City Council, the Mayor advised that it was his pleasure to announce
that James E. Robertson was selected by Council as Roanoke's 1998
Citizen of the Year.
The Mayor further advised that Mr. Robertson installed American
flags on downtown Roanoke streets for 22 years, from 1961 - 1983 as
a representative of the Roanoke United Central Labor Council; he
served as a member of the Stadium Advisory Committee, Roanoke
Citizens Advisory Committee, Roanoke City Schools Vocational
Education Advisory Council, Roanoke Consortium for Manpower
Services, Board of Directors of Opportunities Industrialization Center,
Board of Directors of the Roanoke Neighborhood Alliance, and
Chairperson of the Senior Employment Advisory Council of the League
of Older Americans. He stated that Mr. Robertson is the recipient of the
Total Action Against Poverty Award for Outstanding Contributions to
31
the Continual War on Poverty, he received the Catawba Hospital
Outstanding Volunteer Service Award, and he is currently serving on
the Board of Commissioners of the Southwest Virginia Second Harvest
Food Bank, and the Board of Directors of the Virginia State Council of
Senior Citizens.
Mr. Trout moved that James E. Robertson be officially designated
as Roanoke's 1998 Citizen of the Year. The motion was seconded by
Ms. Wyatt and adopted.
The Mayor presented Mr. Robertson with a personalized plaque
and a Key to the City.
PROCLAMATIONS: The Mayor presented a Proclamation
declaring November 15 - 21, 1998, as American Education Week.
(For full text, see Proclamation on file in the City Clerk's Office.)
PUBLIC HEARINGS:
TAXES-LEGISLATION-NEIGHBORHOOD ORGANIZATIONS:
Pursuant to Resolution No. 25523 adopted by the Council on Monday,
April 6, 1981, the City Clerk having advertised a public hearing for
Monday, November 16, 1998, at 7:00 p.m., or as soon thereafter as the
matter may be heard, on the request of the Melrose/Rugby
Neighborhood Forum, Inc., for designation of property to be exempt
from taxation, said property being located at 1730 Orange Avenue,
N. W., the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, November 1, 1998.
(See publisher's affidavit on file in the City Clerk's Office.)
The City Manager submitted a written report advising that the
Melrose/Rugby Neighborhood Forum, Inc., is the owner of certain real
property located at 1730 Orange Avenue, N. W. (Official Tax No.
2221501); the property has a real estate assessed value for 1998-99 of
$25,900.00, with a real estate tax assessment of $315.98; and Council
adopted Resolution No. 30884-021892 on February 18, 1992, to
establish guidelines for organizations seeking support for exemption
from taxation.
32
ACTION:
The City Manager recommended that Council concur in the
request of the Melrose/Rugby Neighborhood Forum, Inc., for Council's
support of its request to the 1998 Session of the General Assembly to
be designated exempt from taxation, pursuant to Article X, Section
6(a)6 of the Constitution of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34093-111698) A RESOLUTION supporting tax exemption of
certain property in the City of Roanoke owned by Melrose/Rugby
Neighborhood Forum, Inc., and used by it exclusively for charitable or
benevolent purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 61, page 279.)
Mr. Trout moved the adoption of Resolution No. 34093-111698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Hudson was absent.)
TAXES-LEGISLATION-HOUSING/AUTHORITY: Pursuant to
Resolution No. 25523 adopted by the Council on Monday, April 6, 1981,
the City Clerk having advertised a public hearing for Monday,
November 16, 1998, at 7:00 p.m., or as soon thereafter as the matter
may be heard, on the request of Blue Ridge Housing Development
Corporation for designation of property to be exempt from taxation,
said property being located at 510 11th Street, N. W., the matter was
before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, November 1, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
33
The City Manager submitted a written report advising that Blue
Ridge Housing Development Corporation is the owner of certain real
property located at 510 11th Street, N. W. (Official Tax No. 2110105); the
property has a real estate assessed value for 1998-99 of $64,300.00,
with a real estate tax assessment of $784.46; Blue Ridge Housing
Development Corporation owns additional property in the City of
Roanoke which has not been requested to be exempted from real
property taxes; the properties owned by Blue Ridge Housing
Development Corporation, Official Tax Nos. 2010129, 2012009, 2012016,
2110105 and 3011430 will not be exempt from real estate taxes; and
Council adopted Resolution No. 30884-021892 on February 18, 1992, to
establish guidelines for organizations seeking support for exemption
from taxation.
ACTION:
The City Manager recommended that Council concur in the
request of Blue Ridge Housing Development Corporation for Council's
support of its request to the 1998 Session of the General Assembly to
be designated exempt from taxation, pursuant to Article X, Section 6(a)
6 of the Constitution of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34094-111698) A RESOLUTION supporting tax exemption of
certain property in the City of Roanoke owned by Blue Ridge Housing
Development Corporation and used by it exclusively for charitable or
benevolent purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 61, page 281.)
Mr. Trout moved the adoption of Resolution No. 34094-111698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Swain and
Mayor Bowers .............................................................................. 5.
NAYS: None ........................................................................ 0.
(Council Member Hudson was absent and Council Member White
abstained from voting.)
34
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, November 16, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of C & C
Development Properties, Inc., that five tracts of land located near the
intersection of Hershberger Road and Williamson Road between
Hershberger Road and Curtis Avenue, N. W., identified as Official Tax
Nos. 2190906 - 2190908, inclusive, 2190918 and 2190919, be rezoned
from RS-3, Residential Single-Family District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, December 31, 1998 and Thursday,
January 7, 1999, and in The Roanoke Tribune on Thursday, January 7,
1999.
(See publisher's affidavits on file in the City Clerk's Office.)
A communication from G. Michael Pace, Jr., Attorney,
representing the petitioner, requesting that the matter be tabled until
the regular meeting of Council on Tuesday, January 19, 1999, at
7:00 p.m., was also before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that the matter be tabled until the regular
meeting of Council on Tuesday, January 19, 1999, at 7:00 p.m., in the
City Council Chamber. The motion was seconded by Mr. Swain and
unanimously adopted.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, November 16, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Food Lion, Inc.,
that two tracts of land located on Shenandoah Avenue, N. W., identified
as Official Tax Nos. 6030107 and 6030108, be rezoned from RM-2,
Residential Multifamily District, Medium Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
35
ACTION:
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, October 19 and Thursday, November 5,
1998, and in The Roanoke Tribune on Thursday, November 5, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to permit the construction of a
new Food Lion store with two out parcels at Peters Creek Road
Extension and Shenandoah Avenue, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that the proposed
development of the property is consistent with the City's
Comprehensive Plan and with recommendations of the land use and
transportation study completed by the Fifth Planning District
Commission; while significant grading will occur on the property, its
use for commercial development is reasonable and the layout of the
development will encourage a quality project with a limited number of
out parcels and transportation access points.
(For full text, see report on file in the City Clerk's Office.)
Maryellen F. Goodlatte, Attorney, appeared before Council in
support of the request of her client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34095) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 603, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 61, page 283.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 34095 was adopted, on its first reading, by the
following vote:
36
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Swain and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Hudson was absent.)
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, November 16, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of RIA, LLC, that
a tract of land located on the west side of Hollins Road, N. E., being an
approximately 9.5 acre portion of Official Tax No. 3140301, be rezoned
from HM, Heavy Manufacturing District, to LM, Light Manufacturing
District, subject to certain conditions proffered by the petitioner, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Thursday, September 3 and Thursday,
September 10, 1998, and in The Roanoke Tribune- on Thursday,
September 10, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
Michael K. Smeltzer, Attorney, representing the petitioner,
requested that the matter be tabled and referred back to the City
Planning Commission for the purpose of filing an amended petition.
Mr. Trout moved that the matter be tabled and referred back to
the City Planning Commission for the purpose of filing an amended
petition for rezoning. The motion was seconded by Mr. Swain and
unanimously adopted.
PURCHASE/SALE OF PROPERTY-SEWERS AND STORM
DRAINS: Pursuant to Resolution No. 25523 adopted by the Council on
Monday, April 6, 1981, the City Clerk having advertised a public hearing
for Monday, November 16, 1998, at 7:00 p.m., or as soon thereafter as
the matter may be heard, on the request of the City of Roanoke to
convey a portion of certain property which the City will acquire for
infrastructure improvements, in connection with construction of the
Roanoke River Interceptor Sewer Replacement Project, identified as
37
ACTION:
Official Tax Nos. 1221301, 1221302, 1221403, 1221406, 1222404 and
1222405, to an entity related to the original owners upon completion of
the project after all legally required procedural steps are completed, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, November 8, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Manager advising that the Roanoke River
Interceptor Sewer Replacement Project is part of the renovation and
expansion of joint use sewer facilities considered by Council at its
meeting on December 13, 1993; the Project replaces the existing
interceptor sewer from the Water Pollution Control Plant to the Salem
City limits; and authorization to acquire property rights on 109 parcels
of land was granted by Council on December 18, 1995, was before the
body.
It was further advised that negotiations with one landowner have
revealed the need to acquire three additional parcels of land for
infrastructure improvements associated with the project, said parcels
are to be conveyed to an entity related to the original owners upon
completion of infrastructure improvements; and authorization is
needed to acquire and convey all or portions of six parcels of land
identified as Official Tax Nos. 1221301, 1221302, 1221403, 1221406,
1222404 and 1222405.
The City Manager recommended that he be authorized to take the
appropriate action in order to accomplish acquisition of all property
rights necessary for the construction of the project, in a form to be
approved by the City Attorney, said property rights may be acquired by
negotiation or eminent domain and include fee simple, permanent
easements, temporary construction easements, rights of way, licenses
or permits, etc; and parcels are to be conveyed to an entity related to
the original owners upon completion of the project after all legally
required procedural steps are completed.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
38
(#34096) AN ORDINANCE providing for the acquisition of
additional property rights needed by the City in connection with the
construction of the Roanoke River Interceptor Sewer Replacement
Project; providing for the City's acquisition of such property rights by
condemnation, under certain circumstances; authorizing the City to
make motion for the award of a right of entry on any of the parcels for
the purpose of commencing the project; providing for conveyance to
an entity related to the original owners upon completion of the project.
(For full text of Ordinance, see Ordinance Book No. 61, page 285.)
The motion was seconded by Mr. Trout.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter; whereupon, Mr. James
Leonard, 1935 Hope Road, S. W., suggested that future agendas
contain a proper description of affected property by street address and
a complete identification of the property.
Ordinance No. 34096 was adopted, on its first reading, by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Hudson was absent.)
CITY PROPERTY: Pursuant to Resolution No. 25523 adopted by
the Council on Monday, April 6, 1981, the City Clerk having advertised
a public hearing for Monday, November 16, 1998, at 7:00 p.m., or as
soon thereafter as the matter may be heard, on the request of the City
of Roanoke to convey certain City-owned property, identified as Official
Tax No. 1011512, commonly known as 118 Campbell Avenue, S. W., to
Ground Zero Development LLC, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, November 8, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
39
The City Manager submitted a written report advising that the
prospective purchasers have withdrawn their request for the public
hearing and have decided not to pursue purchase of the building;
therefore, it is not necessary to proceed with the public hearing at this
time.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the matter be withdrawn. The motion was
seconded by Mr. Harris and unanimously adopted.
OTHER HEARING OF CITIZENS:
MISCELLANEOUS-COMPLAINTS-COUNCIL: Mr. Robert Gravely,
1412 Moorman Road, N. W., advised that he was addressing Council as
a messenger of God. He stated that God will release His wrath upon all
nations, and the year 1999 will see troubled times because the world is
under a curse as the result of sin by its inhabitants.
There being no further business, the Mayor declared the meeting adjourned
at 7:50 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
4O
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
February 16, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
February 16, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss a personnel matter, specifically being the
consideration of the appointment of a particular person as Acting City Manager, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
February 16, 1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss a personnel matter, specifically being the
consideration of the appointment of a particular person as Acting City Attorney, pursuant
to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
February 16, 1998
'99
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Executive Session
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss the disposition of
publicly held property for economic development purposes, pursuant to {}2.1-344(A)(3), Code of
Virginia (1950), as amended.
Sincerely yours,
W. Robert Herbert
City Manager
WRH/kdc
cc: Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phillip F. Sparks, Chief of Economic Development
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
February 16, 1999
Subject:
CITIZENS ADVISORY COMMITTEE FOR THE
ROANOKE VALLEY REGIONAL STORMWATER MANAGEMENT PLAN
One of the briefings presented to City Council on January 4, 1999 was an update of the
Roanoke Valley Regional Stormwater Management Plan. During that briefing, reference was
made to the Citizen Advisory Committee (CAC) which had been formed to participate in this
Regional Stormwater Management Plan. Council Member Swain had requested additional
information on this CAC, and following is a response to that request:
Makeup of the regional stormwater CAC was designed by the Technical Advisory
Subcommittee to include two representatives from each community (Roanoke City,
Roanoke County, Salem, & Vinton), and five at-large members representing various
interests (homebuilders, agricultural, business & industry, environmental, & regional
greenways). Also, Delegate Vic Thomas was invited to serve on the committee.
The chronology for this Citizen Advisory Committee is as follows:
February, 1996:
Mayor Bowers received a letter from Wayne Strickland of the
Fifth Planning District Commission requesting appointment of two
City of Roanoke citizen representatives to the CAC.
April 1, 1996:
City Council appointed Dennis Tinsley and Harry Giuliani to serve
on the CAC.
The other communities and groups made the following appointments:
City of Roanoke:
Roanoke County:
Salem:
Vinton:
Regional Homebuilders:
Blue Ridge Environmental:
Legislators:
Roanoke County Farm Bureau:
Rke Regional Chamber of Commerce:
Rke, Roanoke Valley Greenways Commission:
Dennis Tinsley, Harry Giuliani
Palmer Black, William Overstreet
Joe Thomas, Tom Farrell
Joan Drewery, David Jones
Steve Strauss
Tom Clarke
Vic Thomas
Winton Shelor
Agnis Chakrovorty
Barbara Duerk
H:~USER~ENGGJR~COUNCIL\CAC.WPD
Regional Stormwater Management
Citizens Advisory Committee
February 15, 1999
Page 2 of 2
· May 8, 1996:
First CAC meeting
(5 meetings were held in 1996, 2 meetings were held in 1997,
2 meetings were held in 1998)
Current Status:
The last meeting of the CAC was held in April of 1998. The CAC
prepared a draft letter regarding implementation steps for
completing the recommendations of the Regional Stormwater
Management Plan and has circulated it among its members for
signature. At this time, there has not been a full consensus
between the CAC members regarding their recommendations for
implementation. We are currently waiting for the CAC
recommendations to be completed before they are presented to
the elected officials of each of the represented communities.
This is an informational report, and no Council action is required.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CMH/jgr
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
City Engineer
H:~USER~ENGGJR~COUNCIL~CAC.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #110-429
Martha P. Franklin
4751 Peachtree Drive, N. W.
Roanoke, Virginia 24017
Dear Ms. Franklin:
Your communication tendering your resignation as a member of the Board of Trustees, City
of Roanoke Pension Plan, was before the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 16, 1999.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Board of Trustees, City of
Roanoke Pension Plan, from August 5, 1996 to February 16, 1999. Please find enclosed
a Certificate of Appreciation and an aerialview photograph of the Roanoke Valley which
was issued by the Mayor on behalf of the Members of the Roanoke City Council.
With warmest regards, I am
Sincerely,
Mary F. Parker, CMC/AA'E
City Clerk
MFP:Io
Enclosure
pc:
James D. Grisso, Secretary/Treasurer, Board of Trustees, City of Roanoke Pension
Plan
Joyce L. Sparks, Retirement Administrator, Department of Finance
Sandra H. Eakin, Deputy City Clerk
E
MAYO'
Roanoke City Department of Planning
and Community Development
Room 166, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(540) 853-2344 (Fax) 853-1230
February 6, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please accept this letter as my resignation as a member of the Board of Trustees of the
City of Roanoke Pension Plan. I appreciate your appointing me to the Board and have learned
much while serving as a Trustee.
Again, thank you for the opportunity to serve.
Respectfully,
Martha P. Franklin
/f
cc:
Robert E. Tonkinson, Jr., Chairman, Board of Trustees
James D. Grisso, Secretary-Treasurer, Board of Trustees
Roanoke City Planning Commission Architectural Review Board Board of Zoning Appeals
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #15-110-335
Dr. Fred P. Roessel, Jr., Ph.D.
Executive Director
Blue Ridge Community Services
301 Elm Avenue, S. W.
Roanoke, Virginia 24016-4001
Dear Dr. Roessel:
This is to advise you that on February 2, 1999, Dolores Y. Johns qualified as a member of
the Blue Ridge Community Services Board of Directors for a term ending December 31
2001. '
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Pamela K. Cox, Secretary, Blue Ridge Community Services Board of Directors, 219
Dalewood Avenue, Salem, Virginia 24153
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, D~lores Y. Johns, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Blue Ridge Community Services Board of Directors for a term
ending December 31, 2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me th'i"-'~'da~~ ARTHUR B. CRUSH, III, CLERK
, DEPUTYCLERK
H:~AGENDA99~JAN4.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #15-110-200
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
This is to advise you that on February 3, 1999, Gilbert E. Butler, Jr., qualified as a member
of the City Planning Commission for a term ending December 31, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc~
Martha P. Franklin, Secretary, City Planning Commission
Sandra H. Eakin, Deputy City Clerk
'99 F-i7::-3 PI:IF~
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gilbert E. Butler, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City Planning Commission fOr a term ending
December 31, 2002, accord~y ability. So help me God.
Subscribed and sworn to before me this-L~c'"-~day of '~-~--~-- 1999.
ARTHUR B. CRUSH, III, CLERK
, B~PtJTY CLERK
H:~AGENDA99~JAN4.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #70-188
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Council Member Carroll E. Swain requesting
that the City Manager be instructed to review the City's current method of delivering fire
and emergency medical services, which communication was before the Council of the City
of Roanoke at a regular meeting held on Tuesday, February 16, 1999.
On motion, duly seconded and unanimously adopted, the matter was referred to the City
Manager for study and report to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire/EMS
H:'~.GENDA99'~FEB 16.WPD
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 16, 1999
The Honorable Mayor David A. Bowers and
Members of the Roanoke City Council
Roanoke, Virginia
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda F. Wyatt
Dear Mayor Bowers and Members of Council:
Of the City's fourteen fire/emergency medical stations, six were built before
1930 with two other stations being rental property. Currently, one new
fire/emergency medical station has been approved for the Peters Creek Road
Extension and will replace one rental station.
Over the past century, the City of Roanoke has gone through major changes
which impact the way fire and emergency medical services are delivered.
Annexations, new roadways, construction of several bridges, age and construction
of houses as well as population density all affect the way fire and emergency
medical services tasks should be organized.
Given the age and location of some of our fire/emergency medical services
stations, plus considering the changes mentioned above, I believe it is appropriate
and important to strategically loOk at how we deliver fire and emergency medical
services.
Before asking the City Manager and his staff to undertake a comprehensive
review of fire services and reengineering efforts, I would request the support of
Council to authorize such a review.
rely,
Carroll ~. Swain
Council Member
CES:na
/-- Roanoke
City Public Schools
Public Information Office · P.O. Box 13145, Roanoke, Virginia 24031
Telephone: (540) 853-2816 * Fax: (540) 853-2817
'99 '"~' ?7
January22,1999
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on "Character Counts," an
instructional program, no longer than 10 minutes in length, be included as an agenda item for the 2:00 p.m.
session of the City Council meeting on Monday, February 1, 1999.
Mrs. Rita Dunkin, principal of Fallon Park, and several students will assist the Superintendent in the
presentation. If agreed as part of the agenda, they will need an overhead projector and screen.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
/il
CC:
Mr. James Ritchie
Dr. E. Wayne Harris
Mrs. Rita Bishop
Sincerely,
Lissy Runyon
Public Information Officer
Excellence in Education
02/01×1999 01:12 6987948 ~ 91540853114S N0.077 Q02
COMMONWEALTH OF
SENATE
February 1, 1999
VIRGINIA
The Honorable David A, Bowers
Mayor, City of Roanokc
215 Chumh Avenm Room 456
Roanoke, VA 24011
David:
I understand that Dr. Wayne Harris, Sul~int~ndent of Roanoke City Schools, will be
making a presentation today r~ognizing th~ t~mendo .us sucoess of the Character Education
Progrum at Fallon P~rk Elementary School. I would like to add my congratulations to Rita
Duncan, Principal nt Fallon Park, her Maff, nnd studentn.
The success of this program hm been noted ora a local, stere, nnd national level. As you
may know, I have intxoduc~ legishtioa in thc current General Assembly Session thut would
mandate similar progtanlm th~ughout the stat~ of Virginia ill our elementary schools. Roanoke
cnn be proud that the program at Fallon Park will be n model for the state.
Again, let me express my oonl~ulntions. Best wishes to Fallon Park fox the continued
success of this program.
Sb~cerely,
S. Edwards
ISE:~rb
FEB-01-1999 15:17 698?948 94Z P.02
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Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #60-317
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 16, 1999, William H. Carder, Chairperson, Special Events Committee, presented
a briefing on activities sponsored by the Roanoke Special Events Committee.
On motion, duly seconded and unanimously adopted, a request for additional funding was
referred to 1999-2000 budget study.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
William H. Carder, Chair, Special Events Committee, 2006 Stephenson Avenue,
S. W., Roanoke, Virginia 24014
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
Shauna Hudson, Special Events Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AG£NDA99~FEB 16, WPD
VRGINI S
FESTIVAL CITY
February 16, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
This is to reserve space on City Council's agenda for a briefing on activities sponsored by the Special
Events Committee.
Sincerely,
']~ill Carder, Chair
Special Events Committee
BC:sm
pc:
Assistant City Manager
Director of Finance
City Attorney
City Clerk
Director of Public Works
Manager of Parks and Recreation
Members of the Special Events Committee
Special Events Coordinator
OFFICE OF
SPECIAL EVENTS
210 Reserve Avenue, S.W.
Roanoke, Virginia 24016
(540) 853-2889
Fax (540) 853-1287
e-mail: shudson @ci.roanoke.va. us
C:~IyFiles\WPDOCS\99.Repo~ls~L-Briefings.wpd
Thank you, Mr. Mayor, and members of the Roanoke G~),
allowing me the time to speak on behalf of the Roanoke City Special
Events Committ~.
Special events - festivals, parades - reflect the character and spirit of the
community in which they are held. We here m the Roanoke Valley are
truly blessed with a beautiful environment, friendly people, and a
thriving community.
We, the Roanoke City Special Events Committee, believe that the
events that are held should be high quality, fun, educational, and reflect
what Roanoke is: Western Virginia's Capitol and Gateway to the Blue
Ridge.
Three years ago, the Roanoke City Special Events Committee adopted a
mission statement that would reflect its purpose and be a role of
measurement for all events that the committee would commit to and do.
The mission of the Roanoke City Special Events Committee is to
promote and produce events within the City of Roanoke that:
· Reflect the character and spirit of the Roanoke Valley
· Have an impact on the community beyond it
· Economic
· Educational
· Cultural
In three years we have come a long way. In 1996, total expenditures for
the Special Events Committee was around $15,000 for the year. In
1998, the expenditures exceeded $435,650 in cash and services in kind
of that tota/city funding was $34,940.
I'm going to show a short video of our 4 primary events that we have
focused on. (Show video)
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St. Patrick's Day Parade
Thc St. Patrick's Day Parade and Ceilidh, co-sponsored by the Knights
of Columbus, was a tremendous success in 1998. An estimated 10,000
people lined thc parade route. The parade was truly a quality event,
thanks to the hard work of the Special Events st~, Kay Donnelly, and
the Knights of Columbus Bands, with marching bagpipes, smiling
children, everywhere green. With the help of Downtown Roanoke, Inc.,
and (Jail Williams, there was involvement from the Farmers Market,
retail and restaurants, making it a total Downtown event.
Cindy Robertson of Roanoke, an attendee, said, "I've just been blown
away - we should have paid to see this." After the parade concluded,
the Ceilidh (or party) started. A nationally renowned local band and
entertainment group, "Second Wind," performed on stage with music,
dancers, and performers. Second Wind has played all over the country,
but this was their first opportunity to play here in Roanoke. Floretta
Piche stated that "this event was nicer than in Montreal." The Potato
Famine is over.
The Sunset on Mill Mountain concert series had a fledging beginning,
but after some tweaking with times and parking, was a successful series
of concerts. Over a three month period, three concerts were held,
featuring:
Stephanie Naka Sian
Robert Josephe and Inner Rhythm
No Strings Attached
Parents and children sat and listened to js~. enjoyed puppet shows and
even juggler David Smart, while they munched on p/~.a. What better a
setting - sunset on Mill Mountain. After the last concert with
attendance around 3,000 people, many stated, "I wish I would have
known about this sooner." Smiling faces is what it's all about.
~'d SSI8-qt, S-Ot, S JaPJe3 II.~1t =ILo:~o SS SI qa-I
Blues & Jazz Festival
Thc Taste of the Blue Ridge Blues and Jazz Festival, in only its second
year, has propelled into the National Limelight. Combining tastes from
some of the Region's best restaurants, from the Farmhouse in
Blacksburg to 309 First Street in Downtown, with internationally
acclaimed blues and jazz artists, this festival is truly a destination event.
Attendees came from as far as Florida, Ohio, and Texas, all to take in
the best of what the Roanoke Valley has to offer. Estimated attendance
at the 1998 festival was between 35 and 40 thousand people, with a
direct economic impact of over $300,000.
In the past two years we've been able and privileged to bring to
Roanoke some of thc top internationally acclaimed blues and jazz
artists:
Neena Frelon, who after appearing here two years ago,
performed for President Clinton
Rod Piazza and the Mighty Flyers mtcd as one of the top
blues bands in the world
Guitar virtuoso Ronnie Earl, who has performed with Grcgg
Allman
Dickens of a Christmas
Three years ago, with the help of Mayor Bowers and Bob Herbert, the
Special Events Committee made the decision to move the Christmas
Tree Lighting Ceremony to First Union Plaza, and to coordinate with the
First Friday Night'of Dickens of a Christmas, a Downtown Roanoke,
Inc. event. It was a truly collaborate effort between the Special Events
Committee and DRI.
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Each year it has grown, and the 1998 Tree Lighting Ceremony, carried
live on News Channel 10 was a huge success. A crowd of over 7,000
cheered the countdown to the lighting of the tree - even with "David The
Body," our mayor, singing along. It also afforded TAP (Total Action
Against Poverty) the opportunity to raise over $25,000 from its city-
wide Caroling Fundraiser, now a Roanoke Holiday event.
Members of council, you have before you the details of each of these
events for your review, including other events with which the Special
Events Committee is involved:
The Miss Virginia Picnic
Ms. Senior Virginia Picnic
4~ of July Celebration
Monster Jam
Festival of Lights
All this is done with the help of tireless volunteers and sponsors. I'd
now like to recognize the members of the Roanoke City Specials Events
Committee:
·
·
·
·
·
·
·
·
·
·
·
·
Dorothy L. Bull
Shiela Cuadrado
John Coates
David Davis
Wanda English
Catherine Fox
Shauna Lee Hudson
Sabrina T. Law
Estelle H. McCradden
Amy Peck
Nicole Y. Quarles
Sherley E. Stuart
·
·
·
·
·
Margaret Thompson
JeffUpdike
Kathy Wilson
Allen T. Wilson
Sam Oakey, Jr.
I'd also like to rccognizc three people who work very, very hard to bring
these quality events to Roanokc:
Shauna Hudson, Roanoke City Special Events Coordinator
This multi-talented lady has brought much to the successes
we have experienced. A hard worker is an understatement.
In spite of her department being severely understaffed for the
tasks at hand, she does whatever it takes to get a quality job
donc.
Shicla Cuadrado, Shauna's Administrative Assistant
John Coatcs, Dircctor of Parks and Recreation, who gives his
total support, and cnthusiasm, to all our cfforts.
And our sponsors, Valleydale, News Channel 10, Pepsi, Virginia's 7,
Arrow 94.7, PYA Monarch, the Patrick Henry Hotel, One Source
Communications, Cox Cable, Roanoke Times, DRI, Budweiser, and
many others.
All ofthis is done on a budget of$10,000 a year, or not at all. Much of
what has been done has been with a leap of faith and some help from
Bob Herbert and John Coates, we secured corporate sponsors, but this is
becoming more difficult. Each time we put our hands out for help. At
the first Jazz Festival three years ago, we baked cookies and sold them
and didn't sell a whole keg of beer. In 1998 we sold $19,000 in beer
and merchandise sales. What a long way we've come.
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It is true that destination events bring tourism dollars to the valley, much
needed dollars, but what is a more important economic development
tool is that whatever events we do, we do right - quality events. Who
knows, a visitor to the St. Patrick's Day Parade and Ceilidh tums out to
be a business owner who is mulling a decision to move their company,
sees a tint-class parade, with Irish music and dance, a thriving Farmer's
Market, restaurants hopping with the Irish music playing, thousands of
smiling faces and children dancing. Couldn't hurt. We would ask that
City Council review the numbers and the successes we have had, and
consider increasing this amount. We will work hard to ensure the City
gets all of it funding back through increased taxes collected.
We believe that Roanoke is truly becoming Virginia's Festival City, and
with proper support, we will continue to not only grow and improve our
present events, but look to the future and what it might hold.
9'd ggIB-S~,£-O~,S .aap-~e3 II.'g8 dBI]:ZO GG 8I qafl
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #53-60-178-337
William B. Hopkins, Sr., Attorney
Martin, Hopkins & Lemon
10 South Jefferson Street
Roanoke, Virginia 24011
Dear Mr. Hopkins:
I am enclosing copy of Resolution No. 34171-021699 approving the issuance by the City
of Roanoke Redevelopment and Housing Authority of its revenue bonds in a principal
amount not to exceed $4,000,000.00 to finance a portion of the costs of renovating and
equipping a 900 seat auditorium project in the Jefferson Center for the Jefferson Center
Foundation, Ltd. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
John P. Baker, Executive Director, Roanoke Redevelopment and Housing Authority,
2624 Salem Turnpike, Roanoke, Virginia 24017
Jane Stephenson, Executive Director, The Jefferson Center Foundation, 541 Luck
Avenue, S. W., Roanoke, Virginia 24016
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999
No. 34171-021699.
A RESOLUTION approving the issuance by the City of Roanoke
Redevelopment and Housing Authority of its revenue bonds in a
principal amount not to exceed $4,000,000 to finance a portion of
the costs of renovating and equipping a 900-seat auditorium
project in the Jefferson Center for the Jefferson Center
Foundation, Ltd.
WHEREAS, THE CITY OF Roanoke Redevelopment and Housing
Authority (the "Authority") is authorized to advertise and hold
public hearings relative to the issuance of private activity
bonds; and,
WHEREAS, the authority considered the request of the
Jefferson Center Foundation, Ltd. (the "Foundation"), whose
address is 541 Luck Avenue, Roanoke, Virginia, for the issuance
by the Authority of its Revenue Bonds (the "Bonds") in a
principal amount not to exceed $4,000,000 to assist the
Foundation in financing a portion of the cost of renovating and
equipping the school auditorium in the Jefferson Center as an
approximately 900-seat auditorium for the performing arts (the
"Project"), located at 541 Luck Avenue in the City of Roanoke,
Virginia (the "City"); and
WHEREAS, pursuant to Section 36-19(9) of the Code of
Virginia of 1950, as amended (the "Virginia Code"), the Authority
may exercise its powers to issue bonds and lend the proceeds
thereof to the Foundation for the Project provided the governing
body of the City adopts a resolution (the "Section 36-19
Resolution") approving such loan for the Project; and,
WHEREAS, on February 8, 1999, the Authority conducted a
public hearing on the issuance of the Bonds and, by adoption of a
resolution (the "Official Intent Resolution"), declared its
official intent to issue the Bonds to finance the Project, and
recommended that the City Council of the City of Roanoke (the
"City Council") approve the issuance of the Bonds for the
Project; and,
WHEREAS, Section 147(f) of the Internal Revenue Code of
1986, as amended (the "Internal Revenue Code"), provides that the
applicable elected representatives of the governmental unit
issuing private activity bonds shall approve the issuance of such
bonds; and,
WHEREAS, the Authority, as the issuing governmental unit,
has no applicable elected representative and the City is the next
highest governmental unit with such representatives, and,
WHEREAS, the members of the City Council constitute the
applicable elected representatives; and,
WHEREAS, Chapter 514 of the 1983 Acts of the General
Assembly of Virginia requires that any government entity
established by or pursuant to an Act of the General Assembly that
proposes to issue bonds that are industrial development bonds
within the meaning of Section 103(b) of the Internal Revenue Code
of 1954, as amended, shall, with respect to such bonds, comply
with the procedures set forth in Virginia Code Sections 15.2-4906
and 15.2-4907; and,
WHEREAS, the Authority has adopted a resolution recommending
that the City Council approve the issuance of the Bonds and a
copy of the Authority's resolution approving the issuance of the
Bonds, subject to the terms to be agreed upon, a reasonably
detailed summary of the comments, if any, expressed at the public
hearing and the Fiscal Impact Statement required by Virginia Code
Section 15.2-4907 have been filed with the City Council.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the
City of Roanoke, Virginia, that:
1. The City Council approves the foregoing recitals which
are incorporated in, and deemed a part of, this Resolution as if
fully set forth herein.
2. As required by Section 36-19(9) of the Virginia Code,
the City Council approves the Authority exercising its powers to
issue bonds and to lend the proceeds thereof to the Foundation
for the Project.
3. The City Council approves the issuance of the Bonds by
the Authority, for the benefit of the Foundation, to the extent
of and as required by Section 147(f) of the Internal Revenue
Code, Chapter 514 of the 1983 Acts of the Virginia General
Assembly, and Virginia Code Sections 15.2 4906 and 15.2-4907, to
permit the authority to assist in the financing of the Project.
4. The approval of the issuance of the Bonds as required
by Section 147(f) of the Internal Revenue Code, Chapter 514 of
the 1983 Acts of the Virginia General Assembly, and Virginia Code
Sections 15.2-4906 and 15.2-4907, does not constitute an
endorsement to the prospective owners of the Bonds of the
creditworthiness of the Project or the Foundation and the Bonds
shall provide that neither the City of Roanoke nor the Authority
shall be obligated to pay the Bonds or the interest thereon or
other costs incident thereto except from the revenues and monies
pledged therefor, and that neither the faith and credit nor the
taxing power of the City of Roanoke is pledged to the payment of
the principal of the Bonds or the interest thereon or other costs
incident thereto.
5. In approving this resolution, the City of Roanoke,
including its elected representatives, officers, employees and
agents, shall not be liable, and hereby disclaim all liability
for any damages to any person, direct or consequential, resulting
from the Authority's failure to issue the Bonds for any reason.
6. This resolution shall take effect immediately upon its
adoption.
ATTEST:
City Clerk
THE JEFFERSON CENTER FO' J N'DA : iTD.
541 Luck Avenue, S.W.
Roanoke, Virginia 24016
February 9, 1999
Ms. Mary F. Parker, City Clerk
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
Re:
Request from The Jefferson Center Foundation, Ltd.
to Appear at February 16, 1999 Council Meetinq
Dear Ms. Parker:
Please be advised that The Jefferson Center Foundation, Ltd.
respectfully requests to be included on the agenda at the next
Roanoke City Council meeting which will be held on Tuesday,
February 16, 1999 at 2:00 p.m. The purpose for this appearance
is for approval by the City of Roanoke Redevelopment and Housing
Authority of its revenue bonds in a principal amount not to
exceed $4,000,000 to finance a portion of the costs of renovating
and equipping a 900-seat auditorium project in the Jefferson
Center for the Jefferson Center Foundation, Ltd.
Thank you for your assistance in this matter. In the event
you have any questions, please feel free to call me at 982-1000.
Respectfully,
THE JEFFERSON CENTER FOUNDATION, LTD.
Wi~'li~m B. Hopkfns, Sr.
WBHsr/dh
RNKE ECON DEU PARTNERS Fax:540-344-$096 Jan 21 '99 12:30 P. 02/02
January 20, 1999
The Honorable Mayor David Bowers
and Members of the Roanoke City Council
City of Roanoke
Municipal Building, Room 456
Roanoke, VA 24011
Dear Mayor Bowers and City Council Membzrs:
In appreciation of the support City of Roanoke provides, Elizabeth Doughty,, Executive
Director of thc Roanoke Valley Economic Development Partnership, would like thc
opportunity to make the annual n~ort ofth~ Parmm~p at the TUmday, Fdm~ary. 1.6~
meeting of theRoanok~ City Council at 2:00p.m.
Thank you for your considerafon of this request,
Eula Rosenberger
Director of InVestor Relations
12:30
P. 02
Report to the Roanoke City Council
February 16, 1999
Beth Doughty
Roanoke Valley Economic Development Partnership
Thank you, Mayor Bowers, for the opportunity to appear before you today to report on the
Roanoke Valley Economic Development Partnership and its work for Roanoke City and the
Roanoke Valley in the past year.
Overall, the Partnership filled 857 inquiries on the Roanoke Valley - a 12 percent increase from
1997. Inquiries from our advertising, direct mail, web site, and trade show activities were up 25
percent.
34 prospects visited the Roanoke Valley - the third highest total in the Partnership's 16
year history.
Of those 34 prospects -- two-thirds were generated from the Partnership's efforts. One
third were the result of our alliance with the Virginia Economic Development
Partnership.
The majority of prospects originate in the southern part of the U.S. However,
international prospect activity accounted for one-quarter of all activity - a five percent
increase from 1997.
23 of the 34 prospects who visited the Valley considered the city of Roanoke.
Total visits by prospects throughout the region were up 10 percent.
Overall in 1998, the Partnership assisted with 6 expansions and relocations to help create
approximately 250 direct new jobs. In Roanoke, we assisted Advance Auto with its
administrative center expansion, EZ Packaging Graphics, KMC Telecom, and the retail locations
of both Target and Havertys.
As director of the Partnership, ! served as chair of the sub-committee that wrote the
strategic plan for the 5~ Planning District which received more than $400,000 in Regional
Competitiveness Funds. As chair of the investment committee, I oversaw distribution of the
grant money - one of the grants was awarded to the Downtown Education Center; and another to
the Valley-wide greenways project.
In 1999, the Roanoke Valley Economic Development Partnership begins its 16th year
promoting this region to create jobs and investment. The city of Roanoke has been a partner
from the start in 1983. During that time, the Partnership has helped create
About 65 expansions and location
Half a billion in investment.
More than 16,000 new direct and indirect jobs
About $224 million in annual payroll from those jobs.
And I look for our partnership to only get stronger as we work this year to strengthen our private
sector financial commitment and expand our program. The result will be an even more
aggressive program that will help create jobs and expand the tax base for the city.
It continues to be a privilege for the Partnership staff and for me personally to work with you, the
members of council, as well as Bob, Phil and the economic development staff to represent the
city of Roanoke and the Roanoke Valley for industrial development. Thank you for the
opportunity.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of-Ordinance No. 34172-021699 amending and reordaining certain
sections of the 1998-99 School and School Capital Projects Funds Appropriations,
providing for appropriation of funds to the following school accounts: $1,309,937.00 for
addition and improvement costs at Hurt Park Elementary School, $600.00 for the 1999
Superintendents-Judges Liaison Committee Grant, $7,300.00 for the 1998 Western
Virginia Regional Science Fair, $23,738.00 for the Jobs for Virginia Graduates program,
and $150,000.00 for Comprehensive School Reform Demonstration Grant Funds. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
W. Robert Herbert, City Manager
james D. Grisso, Director of Finance
Ann H. Allen, Manager, Accounting Services, Department of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999.
No. 34172-021699.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
$choolFund
Aooropriations
Education $
CSRD Grant - Fallon Park School 98-99 (1-10) ....................
CSRD Grant - Lincoln Terrace School 98-99 (11-18) ................
CSRD Grant - Roanoke Academy for Math & Science 98-99 (19-26)...
Jobs for Virginia Graduates 98-99 (27-31) .......................
1999 Western Virginia Regional Science Fair (32-37) ...............
1999 Liaison Committee Grant (38) .............................
115,936,903
50,000
50,000
50,000
23,738
7,3O0
6OO
Revenue
Education $
CSRD Grant - Fallon Park School 98-99 (39) .....................
CSRD Grant - Lincoln Terrace School 98-99 (40) ..................
CSRD Grant - Roanoke Academy for Math & Science 98-99 (41) ......
Jobs for Virginia Graduates 98-99 (42-43) .......................
1999 Western Virginia Regional Science Fair (44-45) ...............
1999 Liaison Committee Grant (46) .............................
114,318,961
50,000
50,000
50,000
23,738
7,300
6OO
School Car~ital projects Fund
Aooropriations
Education $
Hurt Park Elementary Addition/Improvements (47-48) ............
Capital Improvement Reserve $
Public Improvement Bonds Series 1997 (49) ...................
Revenue
Due from State - Literary Loan Funds (50) ..................... $
1 ) Compensation of
Substitute Teachers (030-060-6166-6000-0021)
2) Supplements (030-060-6166-6000-0129)
3) Social Security (030-060-6166-6000-0201)
4) Mileage (030-060-6166-6000-0551)
5) Conventions/
Education (030-060-6166-6000-0554)
6) Testing/Evaluation
Dissemination (030-060-6166-6000-0584)
7) Other Miscellaneous
Payments (030-060-6166-6000-0586)
8) Inservice Workshops (030-060-6166-6000-0587)
9) Office Supplies (030-060-6166-6000-0601)
10) Educational and
Recreational
Supplies (030-060-6166-6000-0614)
11) Compensation of
Substitute Teachers (030-060-6167-6(XX)-0021)
12) Compensation of
Teachers
13) Supplements
14) Social Security
15) Mileage
16) Testing/Evaluation
Dissemination
17) Other Miscellaneous
Payments
18) Educational and
Recreational
Supplies
19) Compensation of
Substitute Teachers
(030-060-6167-6000-0121 )
(030-060-6167-6000-0129)
(030-060-6167-60(X)-0201 )
(030-060-6167-6000-0551)
(030-060-6167-6000-0584)
(030-060-6167-6000-0586)
(030-060-6167-6(X:X)-~ 14)
(030-O60-6168-6000-0021 )
13,935
5,575
1,490
2,500
1,500
17,500
1,000
500
1,395
14,865
1,860
1,380
5,000
1,395
27,353,752
1,309,937
(12,169,357)
(8,928,474)
1,250,000
20) Compensation of
Teachers
21) Supplements
22) Social Security
23) Mileage
24) Testing/Evaluation
Dissemination
25) Other Miscellaneous
Payments
26) Educational and
Recreational
Supplies
27) Compensation of
Teachers
28) Social Security
29) Mileage
30) Educational and
Recreational
Supplies
31 ) Additional Machinery
and Equipment
32) Security Guard
33) Social Security
34) Other Professional
Services
35) Conventions/
Education
36) Dues and Associate
Memberships
37) Educational and
Recreational
Supplies
38) Food
39) Federal Grant
Receipts
40) Federal Grant
Receipts
41) Federal Grant
Receipts
42) Local .Match
43) Federal Grant
Receipts
(030-060-6168-6000-0121 )
(030-060-6168-6000-0129)
(030-060-61 68-6000-0201 )
(030-060-61 68-6000-0551 )
'(o3o-o6o-6168-6ooo-0584)
(030-060-6168-6000-0586)
(030-060-6168-6000-0614)
(030-060-6714-6351-0121 )
(030-060-6714-6351-0201)
(030-060-6714-6351-0551)
(030-060-6714-6351-0614)
(030-060-6714-6351-0821)
(030-060-6994-6311-0195)
(030-060-6994-6311-0201)
(030-060-6994-6311-0313)
(030-060-6994-6311-0554)
(030-060-6994-6311-0581)
(030-060-6994-6311-0614)
(030-060-6995-6311-0602)
(030-060-6166-1102)
(030-060-6167-1102)
(030-060-6168-1102)
(030-060-6714-1101 )
(030-060-6714-1102)
14,865
1,860
1,380
5,000
500
10,000
15,070
3,918
750
2,500
335
25
200
4,950
500
1,290
600
50,000
50,000
50,000
13,738
10,000
44) Local Match
45) Fees
46) State Grant Receipts
47) Appropriated from
Bond Funds
48) Appropriated from
Literary
Loan Funds
49) Schools
50) Literary Loan -
Hurt Park
(030-060-6994-1101)
(0304360-6994-1103)
(030-060-6995-1100)
(031-060~96-g(X)1)
(031-060-6896-9006)
(031-060-9706-9182)
(031-060-6896-1195)
$ 2,000
5,300
600
59,937
1,250,000
( 59,937)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMEI~[' OF FINANCE
C1TY OF ROANO~iE. V~
February 16, 1999
FROM:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
SUtklEC-~. School Board Request for Appropriation of School Funds
As a result of official action at its February 9 meeting, the School Board
requests the following appropriations:
$1,309,937.00 for the addition and improvement costs at Hurt Park
Elementary School. Funding will be provided by a Literary Fund loan in the
amount of $1,250,000.00 and 1997 Capital Bond funds in the amount of
$59,937.00.
· $600.00 for the 1999 Superintendents--Judges Liaison Committee Grant to
provide reimbursement to the division for costs of the meeting of area School
Superintendents and Judges to discuss the issue of violence in the schools.
This new grant program is one hundred percent state funded.
$7,300.00 for the 1998 Western Virginia Regional Science Fair being hosted by
Roanoke City Schools. Participating school districts will contribute toward the
cost of the fmir with a local match to Roanoke City Schools of $2,000.00. This
is a continuing program.
$23,738.00 for the Jobs for Virginia Graduates program to sex-ye at least 25
economically disadvantaged students, providing classroom training and work
experience to assist the students to prepare for high school graduation or to sit
for the General Education Development (GED) examination. This new program
will be reimbursed by federal funds totaling $10,000.00 with a local match of
$13,738.00.
$50,000.00 for the Comprehensive School Reform Demonstration Grant funds
to provide for the replication of successful intervention programs from other
school divisions. This new program at Roanoke Academy will provide an
advanced skills program which includes staff development, remedial skills
instruction, and parental involvement. The program is one hundred percent
reimbursed by federal funds.
Honorable Mayor and Members
of City Council
February 16, 1999
Page 2
$50,000.00 for the Comprehensive School Reform Demonstration Grant funds
to provide for the replication of successful intervention programs from other
school divisions. This new program at Lincoln Terrace will provide an
advanced skills program which includes staff development, remedial skills
instruction, and parental involvement. The program is one hundred percent
reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant funds
to provide for the replication of successful intervention programs from other
school divisions. This new program at Fallon Park will provide an advanced
skills program which includes staff development, remedial skills instruction,
and parental involvement. The program is one hundred percent reimbursed by
federal funds.
We recommend that you comply with this request of the School Board.
JDG/pac
Attachments
c: Harold Harless, Accountant
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Clerk of the Board
fRoanoke
CiW School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-853-2381 · Fax: 540-853-2951 ~
February 10, 1999
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its February 9 meeting, the School Board requests the
following appropriations:
$1,309,937.00 for the addition and improvement costs at Hurt Park Elementary School.
Funding will be provided by a Literary Fund loan in the amount of $1,250,000.00 and 1997
Capital Bond funds in the amount of $59,937.00.
$600.00 for the 1999 Superintendents--Judges Liaison Committee Grant to provide
reimbursement to the division for costs of the meeting of area School Superintendents and Judges
to discuss the issue of violence in the schools. This new grant program is one hundred percent
state funded.
$ 7,300.00 for the 1998 Western Virginia Regional Science Fair being hosted by Roanoke
City Schools. Participating school districts will contribute toward the cost of the fair with a local
match to Roanoke City Schools of $2,000.00. This is a continuing program.
$23,738.00 for the Jobs for Virginia Graduates program to serve at least 25 economically
disadvantaged students, providing classroom training and work experience to assist the students to
prepare for high school graduation or to sit for the General Education Development (GED)
examination. This new program will be reimbursed by federal funds totaling $10,000.00 with a
local match of $13,738.00.
$50,000.00 for the Comprehensive School Reform Demonstration Grant funds to provide
for the replication of successful intervention programs from other school divisions. This new
program at Roanoke Academy will provide an advanced skills program which includes staff
development, remedial skills instruction, and parental involvement. The program is one hundred
percent reimbursed by federal funds.
$50,000.00 for the Comprehensive School Reform Demonstration Grant funds to provide
for the replication of successful intervention programs from other school divisions. This new
program at Lincoln Terrace will provide an advanced skills program which includes staff
development, remedial skills instruction, and parental involvement. The program is one hundred
percent reimbursed by federal funds.
Preparing Students for Success
Members of Council
Page 2
February 10, 1999
$50,000.00 for the Comprehensive School Reform Demonstration Grant funds to provide
for the replication of successful intervention programs from other school divisions. This new
program at Fallon Park will provide an advanced skills program which includes staff development,
remedial skills instruction, and parental involvement. The program is one hundred percent
reimbursed by federal funds.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
CC~
Mrs, Marsha W. Ellison
Dr, E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr, William L, Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #60-103-108-472
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34174-021699 authorizing acceptance of a
Technology Trust Fund Grant from the Commonwealth of Virginia Compensation Board
to be used in connection with upgrading certain record keeping functions to provide for
Year 2000 compliance in the Office of Clerk of Circuit Court. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, February 16, 1999.
Sincerely,
M a~F~ F .~?"ll~a rke~'r, ~: M~C/~~~E
City Clerk
MFP:Io
Attachment
pc~
The Honorable Arthur B. Crush, III, Clerk of Circuit Court
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:LA. GENDA99~FEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34174-021699.
A RESOLUTION authorizing acceptance of a Technology Trust fund grant from the
Commonwealth of Virginia Compensation Board to be used in connection with upgrading
certain record keeping functions to provide for Year 2000 compliance in the Office of Clerk
of Circuit Court, and authorizing execution of any and all necessary documents to comply
with the terms and conditions of the grant and applicable laws, regulations, and requirements
pertaining thereto.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The grant from the Commonwealth of Virginia Compensation Board, in the
amount of $9,515 to be used in connection with upgrading certain record keeping functions
to provide for Year 2000 compliance in the Office of the Clerk of Circuit Court, as set forth
in the City Manager's report dated February 16, 1999, is hereby ACCEPTED.
2. W. Robert Herbert, City Manager, or his designee, is hereby authorized to
execute any and all requisite documents pertaining to the City's acceptance of this grant and
to furnish such additional information as may be required in connection with the City's
acceptance of the foregoing grant. All documents shall be approved by the City Attorney.
ATTEST:
City Clerk.
HAIvlEASURES'u'-t~:gra. 1
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #60-103-108-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34173-021699 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$9,515.00, in connection with upgrading certain record keeping functions to provide for
Year 2000 compliance in the Office of Clerk of Circuit Court. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Arthur B. Crush, III, Clerk of Circuit Court
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA99~EB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999.
No. 34173-021699.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDrlation$
Judicial Administration $ 4,494,710
Clerk of Circuit Court (1) ................................... 1,180,385
Revenue
Grants-in-Aid Commonwealth $ 40,447,178
Shared Expenses (2) ...................................... 7,083,418
1) Fees for Professional
Services (001-028-2111-2010) $ 9,515
2) Clerk of Circuit Court (001-020-1234-0616) 9,515
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
February 16, 1999
99-03
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject: Acceptance of Technology Trust Funds
I concur with the recommendation from the City of Roanoke's Clerk of Circuit Court
with respect to the subject referenced above and recommend that City Council accept the
Technology Trust Funds.
Respectfully submitted,
W. Robert Herbert
City Manager
CC:
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
February 16, 1999
99-03
Dear Mayor Bowers and Members of Council
Subject: Acceptance of Technology Trust Funds
I. Background on the subject is as follows:
AJ
The Clerk of Circuit Court is responsible, by statute, for the recordation of
legal instruments.
B. Land and property records must be maintained and available to the public.
Ce
A copy of each deed and land instrument, marriage license, judgment
release and financing statement is scanned and then microfilmed.
D. The existing system is not totally Year 2000 compliant.
Eo
Vital information recorded and scanned could be lost as a result of not
upgrading the current system and providing year 2000 compliance.
By not upgrading the hardware and software the database and application's
performance will not keep up with increasing demands.
Ge
Funding in the amount of $9,51.5 is available from the Technology Trust
Fund - Compensation Board.
Fe
The $9,515 has been applied for from the Compensation Board and is
available.
II. Current situation is as follows:
The Clerk of Circuit Court has been granted from the Commonwealth of
Virginia - Compensation Board the amount of $9,515 for upgrades to
their current system.
Be
The upgrades have been performed by the Supreme Court of Virginia,
MIS Department and are working properly.
Ce
The Technology Trust Funds need to be accepted and funds appropriated
to enable the Clerk of Circuit Court to pay the Supreme Court
MIS Department for the hardware and software upgrades.
Honorable Mayor and Members of City Council
Page 2
III.
Issues in order of importance are as follows:
A. Funding
B. Access to Records and Year 2000
C. Timing
IV. Alternatives in order of feasibility are:
Authorize the City Manager to accept the Technology Trust funds in the
amount of $9,515, the Director of Finance to establish a revenue estimate
in the general fund in the amount of $9,515, and a_oorooriate funds in the
amount of $9,515 to account 001-028-2111-2010 (Clerk of Circuit Court -
Fees for Professional Services).
Funding in the amount of $9,515 is now available from the
Compensation Board - Technology Trust Fund.
Access to records and year 2000 compliance has been addressed and
is working.
Timing will be addressed by allowing the Clerk of Circuit Court to pay
for the upgrades and compliance in an appropriate time.
Be
Do not authorize the City Manager to accept the Technology Trust Fund.
1. Funding will have to come from another source.
Access to records and year 2000 compliance, even though the
upgrades have been done, any future expansion and upgrades would
be limited.
3. Timing will not be an issue.
Honorable Mayor and Members of City Council
Page 3
Ve
Recommendation is that City Council Concur in Alternative A: and take the
following specific actions:
Aw
Authorize the City Manager to accept the Technology Trust Funds in the
amount of $9,515.
0
Authorize the Director of Finance to establish a revenue estimate in the
general fund in the amount of $9,515, and appropriate funds in the amount
of $9,515 to account 001-028-2111-2010 (Clerk of Circuit Court - Fees for
Professional Services).
Respectfully submitted,
Arthur B. Crush, III
Clerk of Circuit Court
CC:
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Director of Finance
Februar,d~6, 19_9~9
Council Repm't~N~. -~2~j0 ......
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
SUBJECT: Telecommunications Public Rights-of-Way Use Fee
I. Background on the subject is:
January_ 1996 Congress passed the Telecommunications Act of 1996 and it was signed
into law by the President in February 1996. The new Act was designed to remove
regulatory barriers and encourage new business among all types of communications
companies. The Act preempts all state and local laws that prohibit or have the effect
of prohibiting a business from providing telecommunication services.
After passage of the Act, disputes arose among localities, the Virginia Department of
Transportation (VDOT), and telecommunications carders as to what charges or
compensation localities could impose on or require from telecommunications carriers
for the use of the rights-of-way within the localities or VDOT'S rights-of-way. In
response to this controversy, the 1997 General Assembly amended Virginia Code
Sections 56-458 and 56-462 to require the localities to maintain their charges as of
February 1, 1997, until July 1, 1998. The purpose of those amendments was to allow
the telecommunications carriers and the localities to try to resolve the controversy
between the parties.
1998 General Assembly addressed the issues of compensation or charges localities
and VDOT could impose on or require from telecommunications carders for the use
of fights-of-way. This legislation provides for a public rights-of-way use fee along
with other requirements for imposing that fights-of-way use fee. Virginia Code
Section 56-468.1, which became effective July 1, 1998, provides for the establishment
of the use fee. The General Assembly apparently decided that instead of imposing
fees or charges on the telecommunications carriers, the local exchange carders for
each area would assess and collect a public fights-of-way use fee from each customer
who has an access line as defined in the statute. The statute defines access lines to
include residential and business telephone lines and other switched common lines
connecting the customer premises to the end office switch. This basically means dial
tone service. Access lines do not include local, state, and federal government lines or
certain other lines excepted in the statute. Basically, the number of access lines in a
particular jurisdiction will be similar to the number of9-1-1 lines on which the 9-1-1
tax is assessed. The statue provides that the use fee will be automatically assessed
against all applicable customers in counties, but that municipalities and towns will
have to adopt a use fee by way of an ordinance. The statue further provides that if
a locality adopts the use fee it will be subject to providing reimbursement to
telecommunications carders for relocation costs in certain circumstances as set forth
H:LMEASURE Sh-eport
Honorable Mayor and Member of City Council
Roanoke, Virginia
February 16, 1999
Page 2
in the statute, such cost not to exceed the amount of the use fee the locality might
receive.
The legislation basically provides that a locality or VDOT cannot charge a certificated
provider of telecommunications service for the use of the public rights-of-way except
in the manner prescribed in {}56-468.1, provided, however, that any localities that
have current existing franchises or ordinances can continue to enforce those until they
expire in lieu of receiving the use fee.
The amount of the use fee is to be calculated annually by VDOT and shall not be less
than $.50 per access line per month and may be increased yearly. The annual amount
is calculated by charging an established amount for (i)the number of miles of public
highway and (ii)the number of feet of new installations installed in existing public
rights-of-way. The fee is then determined by dividing the sum of the total amount
from highway mileage and new installations by the total number of access lines in a
participating locality or jurisdiction. The monthly amount that can be charged and
collected by the telecommunications carders is included as a separate item on each
customer's monthly local exchange billing statement in an amount not to be less than
$.50 per access line. For example, if a person had two separate phone lines to a
private home for dial tone service, the monthly charge would be at least $1.00 per
month on that customer's bill.
The use fee is collected by the telecommunications local exchange carder or carders
for each jurisdiction and remitted to the locality on a quarterly basis within two
months of the end of each calendar quarter.
Localities, including the City of Roanoke, must now decide whether to enact an
ordinance adopting the public rights-of-way use fee. If an ordinance imposing the
new fee is not adopted, a locality will not be able to collect from certificated
telecommunications service providers for their use for the rights-of-way within the
locality since new franchise fees can no longer be charged to these
telecommunications providers. However, if the use fee is not adopted, current
franchise fees can be collected until the franchise expires.
Whether a locality adopts the public rights-of-way use fee or not, the
telecommunications providers still need to obtain authority from the locality to use the
rights-of-way and the locality is entitled to manage and control its rights-of-way in a
nondiscriminatory manner.
II. Current situation is:
In accordance with the 1996 Federal Act., the City entered into Temporary
Nonexclusive Revocable License Agreements with KMC Telecom of Virginia, Inc.
(KMC) and American Communication Services of Virginia, Inc., now doing business
as e.spire Communications, Inc.(ACSI). The Licenses granted each of them the right
H:\MEASURE Skreport
Honorable Mayor and Member of City Council
Roanoke, Virginia
February 16, 1999
Page 3
to use the City's rights-of-way for telecommunications purposes and deferred the
issue of compensation until the General Assembly acted on those issues. ACSI has
not elected to exercise its rights under the Temporary License Agreement to build its
network in the City as of this date. KMC has exercised its fights under the
Temporary License Agreement and is presently operating its network in Roanoke and
the surrounding area. Both of these agreements have been extended pending adoption
of a final telecommunications ordinance by the City.
Bell Atlantic - Virginia, Inc., is the successor to The Chesapeake and Potomac
Telephone Company of Virginia, which had a thirty year telecommunications franchise
with the City that has now been extended by mutual agreement of the parties on a
month-to-month basis until a successor franchise is adopted and provided that either
party may terminate the franchise upon reasonable notice to other party.
Roanoke & Botetourt Telephone Company, now R&B Network, Inc. (R&B)
currently has a franchise with the City that was entered into in October 1990 for a
period of fifteen years for the use of certain portions of the City's fights-of-way.
Cox Communications Roanoke, Inc., now CoxCom, Inc., has a cable television
franchise with the City which is not affected by the fights-of-way use fee with regard
to cable television franchise fees. However, Cox intends to also participate in the
telecommunications business and this business could be subject to the public fights-of-
way use fee depending on how that use is structured. The Cox franchise is for a term
of twelve years and was entered into in May 1991.
If the public rights-of-way use fee is adopted by Council, it would take the place of
franchise fees currently in effect for Bell Atlantic, R&B, and the portion of Cox's
business that is related to telecommunications, but would not affect the cable
television fee. The current estimate of fee collections and credits under the current
franchise ordinances and agreements is approximately $72,000 per year. The
estimated revenues that the City would realize under the public rights-of-way use fee
are estimated to be at least $385,000 per year. The revenue for the first year would
be as follows:
Full Year
Loss of Franchise Fee
Sub-Total
75%
(4th Quarter remitted within
2 months of closeout)
1 st year Rev.
$385,000
-72,000
$313,000
-78,250
$234,750
If adopted by Council, the collection of the public rights-of-way use fee would be
effective July 1, 1999.
F. Under the current statute, localities must notify the appropriate local exchange
H:\MEASUI~ S'~epor~
Honorable Mayor and Member of City Council
Roanoke, Virginia
February 16, 1999
Page 4
carriers for their jurisdictions on or before March 15 preceding the fiscal year in which
they intend to impose the public rights-of-way use fee, if adopted. Thus, if the City
of Roanoke wishes to adopt the public fights-of-way use fee for the fiscal year
starting July 1, 1999, it must do so in sufficient time to allow the Clerk of the City to
notify the appropriate telecommunications providers before March 15, 1999.
Regardless of whether the City adopts the use fee~ a final telecommunications
regulatory ordinance will need to be enacted by the City to handle issues dealing with
the use of the City's rights-of-way by the telecommunications providers that are now
in or will be coming into the City. Such issues will involve provisions of insurance,
maps, plans, and other issues dealing with the City's right to manage the City's rights-
of-way. This will be developed in the next several months with input from the
telecommunications carders and presented to Council.
Public rights-of-way use fee is currently being charged to all county residents
throughout the state, with the exception of counties that control their own roads.
Staffhas been advised that approximately 11 cities or towns, plus Arlington County,
have adopted the public rights-of-way use fee. These include the Town of
Blacksburg, City of Lynchburg, Town of Peafisburg, and the Town of Vinton. Staff
has been advised that Newport News, Richmond, and Virginia Beach are currently
considering adopting the public rights-of-way use fee. All surrounding counties
including Roanoke, Botetourt, Franklin, Bedford and Montgomery are using this fee
and their residents are paying at the rate of $.50 per phone line per month.
III. Issues in Order of Importance:
A. Compliance with Virginia Law.
B. Revenues to Roanoke City.
C. Cost impact on Roanoke residents and businesses.
D. Use of Funds.
IV. Alternatives in order of feasibility are:
City Council adopt a public fights-of-way use fee as provided for by Virginia Code
Section 56-468.1 for fees covered by that statute to be collected as of July 1, 1999,
and authorize the City Clerk to notify the affected certificated providers of local
exchange telephone service in the City of Roanoke before March 15, 1999, that the
City has adopted such fee and that they are required to collect the fee pursuant to the
statute and remit it to the City in accordance with the statute and that all other
obligations or agreements among telecommunications providers and the City, except
as to fees covered by the public rights-of-way use fee or other matters under the
statute, shall remain in full force and effect.
H 5MEASURE Sh'epor~
Honorable Mayor and Member of City Council
Roanoke, Virginia
February 16, 1999
Page 5
Compliance with Virginia law will not be an issue in that the new ordinance
would be uniform and consistent with the state law.
Net Revenues to Roanoke City_ in one year are estimated to be approximately
$234,750.
Cost of impact on Roanoke City residents will be approximately $.50 per
access telephone line per month for both private residents and businesses in
the City that come within the applicable provisions {}56-468.1. City, state and
federal government lines will not be charged.
Use of Funds - additional funding should be added to the paving account to
help offset the additional costs associated with the diminished pavement life
due to utility cuts.
City Council elect not to adopt the new public rights-of-way use fee provided for in
§56-468.1 and continue collecting the current franchise fees under the current
ordinances and agreements until they expire.
Compliance with Virginia law could be an issue in that differences exist in the
charges being levied by current franchise agreements with the various
telecommunications companies and issues could be raised as to the continued
validity of these differences and charges.
Revenues for Roanoke City will not change immediately and would continue
at the estimated $72,000 annually until the franchise agreements expire or are
terminated, at which time that revenue would be lost because no new fees
could be charged under the current telecommunications legislation.
Cost impact on Roanoke City residents would not change in the immediate
future, but would change as the current franchise fees expire within the next
few years.
Use of funds would be a moot issue and additional paving would not be
accomplished.
Recommendation is as follows:
City Council adopt a public rights-of-way use fee as provided for by Virginia Code
Section 56-468.1 for fees covered by that statute to be collected as of July 1, 1999,
and authorize the City Clerk to notify the affected certificated providers of local
exchange telephone service in the City of Roanoke before March 15, 1999, that the
City has adopted such fee and that they are required to collect the fee pursuant to the
statute and remit it to the City in accordance with the statute and that all other
H:LMEASURES~reporr
Honorable Mayor and Member of City Council
Roanoke, Virginia
February 16, 1999
Page 6
obligations or agreements among telecommunications providers and the City, except
as to fees covered by the rights-of-way use fee or other matters under the statute,
shall remain in full force and effect.
Respectfully submitted,
W. Robert Herbert
City Manager
James D. Grisso
Director of Finance
WRH/GET/Isc
cc: City Attorney
City Clerk
Director of Finance
Director of Public Safety
Director of Public Works
Director of Utilities & Operations
Manager, CIS
Manager, Engineering
Manager, Risk Management
Chief, OBC
H:\MEASURESXxeport
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #27-60
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 34175-021699 authorizing the City Manager's
issuance of Change Order No. 3, to the City's contract with Casper Colosimo & Son, Inc.,
for Roanoke River Interceptor Sewer Replacement Contracts C, D & E, as more fully
described in a report of the City Manager under date of February 16, 1999, for an increase
in the contract amount of $250,944.29. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
H:La. GENDA99~:EB 16. WPD
W. Robert Herbert
February 19, 1999
Page 2
The Honorable Sherman A. Holland, Commissioner of the Revenue
Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA99WEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34175-021699.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 3 to the
City's contract with Casper Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer
Replacement Contracts C, D, & E; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Change Order No. 3 to the City's
contract with Casper Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer Replacement
Contracts C, D, & E, all as more fully set forth in the report to this Council dated February 16, 1999.
2. The Change Order will provide authorization for additions in the work with an
increase in the amount of $250,944.29 to the contract, all as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal govermnent, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
February 16, 1999
Council Report No. 99-112
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT
CONTRACTS C, D, & E
CHANGE ORDER NO. 3
Background on the subject in chronological order is as follows:
Roanoke River Interceptor Sewer Replacement is part of the renovation and
expansion of joint use sewer facilities considered by City Council at its meeting of
December 13, 1993.
The Roanoke River Interceptor Sewer Replacement project replaces the existing
interceptor sewer from the Water Pollution Control Plant to the Salem city limit.
Contracts C, D, & E replace the existing Roanoke River interceptor from Wasena
Park at Winchester Street to the Salem city limit. These contracts represent a total
of 20,245 feet (3.8 miles) of sewer replacement. This is 39.0 percent of the total
project length of 51,870 feet (9.82 miles). Earlier contracts (A-l, A-2, B-l, & B-2)
replace the interceptor from the Water Pollution Control Plant to Wasena Park.
II.
Current situation is as follows:
The project has progressed well to date and is approximately 40 percent complete
with a scheduled completion date of September 23, 1999.
During excavation for the proposed sewer near Bridge Street, household solid
waste was encountered. It is believed that this site was the edge of a City landfill
last operated in the 1960's. City staff coordinated with the Department of
Environmental Quality (DEQ) to determine appropriate measures to handle to
excavated waste material. DEQ required the waste material to be trucked to the
Roanoke Valley Resource Authority transfer station on Hollins Road. The total cost
for the sorting, loading, hauling and disposal of the waste is $135,558.68.
Field conditions at the connection of the M udlick Creek sewer to the new interceptor
sewer required increasing the size of the proposed pipe from twelve inches to thirty
inches. The total cost of this change is $40,617.00.
It was necessary to add a manhole to the Peters Creek connection to the new
interceptor sewer. The total cost of this change is $4,768.61.
It is necessary to revise the connection to the existing interceptor sewer at the end
of the project. This change includes a large manhole structure. The total cost of
this change is $70,000.00.
Honorable Mayor and Members of City Council
ROANOKE RIVER INTERCEPTOR
CONTRACTS C, D, & E
CHANGE ORDER NO. 3
February 16, 1999
Page 2
Proposed Change Order No. 3 will provide for the items listed above. The total cost
of the change order is $250,944.29.
G. The construction cost of the project (Contracts C, D, & E) is estimated as
follows:
Initial Contract
Change Order No. 1
Change Order No. 2
Proposed Change Order No. 3
$12,931,078.00
19,200.00
63,420.00
250,944.29
Total $13,264,642.29
The proposed change order cost is apportioned between the participating
jurisdictions as follows:
City of Roanoke 36.7% $ 92,096.55
City of Salem 33.7% $ 84,568.23
Roanoke County 29.6% $ 74,279.51
$250,944.29
Remaining project contingency after Change Order No. 3 is
Forty-eight percent (48%) of the project contingency remains
Order No. 3.
$312,989.71.
after Change
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manager to execute change order No. 3, in a form approved by
the City Attorney, with Casper Colosimo & Son, Inc., 5170 Campbells Run Road,
Pittsburgh, Pennsylvania 15205, in the amount of $250,944.29.
1. Cost is reasonable for the additional work.
Funding is available in the project contingency held in Roanoke River
Interceptor Contract C, D, & E (003-056-8485) to pay the cost of the
change order.
Honorable Mayor and Members of City Council
ROANOKE RIVER INTERCEPTOR
CONTRACTS C, D, & E
CHANGE ORDER NO. 3
February 16, 1999
Page 3
Do not authorize the City Manager to execute Change Order No. 3.
1. Cost would be based on future negotiation.
2. Funding would remain in Roanoke River Interceptor Contract C,
(003-056-8485).
D,&E
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the City Manager to execute Change Order No. 3, in a form approved by
the City Attorney, with Casper Colosimo & Son, Inc. in the amount of $250,944.29
and zero (0) additional calendar days of contract time.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PCS/bs
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #5-60
Michael Watkins, General Manager
Printrak International, Inc.
Boulder Division
6165 Lookout Road
Boulder, Colorado 80301
Dear Mr. Watkins:
I am enclosing copy of Ordinance No. 34177-021699 accepting the proposal of Printrak
International, Inc., in the amount of $2,017,172.00, for all software and professional
services to implement Phase 1 of the Automated Public Safety System, upon certain terms
and conditions; and accepting the bid of Printrak International, Inc., in the amount of
$303,245.00, to provide computer aided dispatch hardware; awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such software,
hardware and services; and rejecting all other proposals made to the City for the aforesaid
software and professional services. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Tuesday, February
16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc~
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
Mr. Michael Watkins
February 19, 1999
Page 2
pc~
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
A. L. Gaskins, Chief of Police
The Honorable George M. McMillan, City Sheriff
James Grigsby, Fire/EMS Chief
Joe D. Slone, Manager, Communications
Archie W. Harrington, Manager, City Information Systems
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
H:L~.GENDA99LFEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34177-021699.
AN ORDINANCE accepting the proposal of Printrak International, Inc., for all
software and professional services to implement Phase I of the Automated Public Safety
System, upon certain terms and conditions; accepting the bid of Printrak International, Inc.,
to provide computer aided dispatch hardware; awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such software, hardware and
services; rejecting all other proposals made to the City for the aforesaid software and
professional services; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The proposal from Printrak International, Inc., for all software, and
professional services to implement Phase I of the Automated Public Safety System in the
total amount of $2,017,172.00, as more particularly set forth in the City Manager's report
dated February 16, 1999, to this Council, such proposal being in full compliance with the
City's plans and specifications made therefor, which proposal is on file in the Office of
Supply Management, be and is hereby ACCEPTED.
2. The bid of Printrak International, Inc., being the only bid received for this
project, in the total amount of $303,245.00, to provide computer aided dispatch hardware.
to implement Phase I of the Automated Public Safety System, as more particularly set forth
in the City Manager's report dated February 16, 1999, to this Council, such bid being in full
compliance with the City's plans and specifications made therefor, which bid is on file in the
Office of Supply Management, be and is hereby ACCEPTED.
3. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract in
the total amount of$2,320,417.00 with the Printrak International, Inc., based on its proposal
and bid made therefor, and the City's specifications made therefor, said contract to be in such
form as is approved by the City Attorney, and the cost of said work to be paid for out of
funds heretofore or simultaneously appropriated by Council.
4. Any and all other proposals made to the City for the aforesaid software and
professional services are hereby REJECTED, and the City Clerk is directed to notify each
such proposer and to express to each the City's appreciation for such proposal.
5. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:\ORD-GEN~,OB-PRINT
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
February 19, 1999
File #5-60
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34176-021699 amending and reordaining certain
sections of the 1998-99 General, City Information Systems and Grant Fund Appropriations,
providing for appropriation or transfer of funds in the amount of $2,598,298.00, in
connection with implementation of the automated public safety system. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 16, 1999.
Sincerely,
~~arker~, ;MC~/~
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
A. L. Gaskins, Chief of Police
The Honorable George M. McMillan, City Sheriff
James Grigsby, Fire/EMS Chief
H:XAGENDA99~"EB 16.WPD
James D. Grisso
February 19, 1999
Page 2
pc:
Joe D. Slone, Manager, Communications
Archie W. Harrington, Manager,' City Information Systems
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
H:~AGENDA99",FEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999.
No. 34176-021699.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General,
City Information Systems and Grant Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General, City Information Systems and Grant Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Aoorooriations
Public Safety
Jail (1) ..................................................
Nondepartmental
Transfers to Other Funds (2) .................................
Fund Balance
Reserved for City - CMERP (3) ............................... $
City Information Systems Fund
Appropriations
Capital Outlay
Police and Jail Systems (4-5) ................................
GIS. Study (6) .............................................
CAD-E911 Tax Funded Term Equipment (7) .....................
Trust Fund Accounting (8) ...................................
Public Safety Automation Project (9-10) ..................... ...
40,240,936
8,439,283
61,490,060
60,684,941
1,658,209
5,753,301
120,000
49,463
34
0
2,598,298
Retained Earninas
Retained Earnings (11 ) ...................................... $ 4,677,216
Grant Fund
Appropriations
Public Safety
Criminal Records Improvement (12-13) .........................
Incident- Based Reporting Systems (14-16) .....................
$ 1,778,693
216,525
20,825
Revenue
Public Safety
Criminal Record Improvements (17) ............................
Incident - Based Reporting Systems (18) ........................
$ 1,778,693
216,525
20,825
1) Reimbursements (001-024-3310-8005) $ (250,000)
2) Transfer to ClS (001-004-9310-9513) 577,958
3) Reserved for City -
CMERP (001-3323) (327,958)
4) Appropriated from
General Revenue (013-052-9801-9003) (250,000)
5) LAN Enhancements (013-052-9801-9203) (180,000)
6) Appropriated from
General Revenue (013-052-9804-9003) (310,537)
7) Appropriated from
General Revenue (013-052-9807-9003) (332,453)
8) Appropriated from
General Revenue (013-052-9817-9003) (10,000)
9) Appropriated from
General Revenue (013-052-9831-9003) 2,360,948
10) Appropriated from
Federal Grant (013-052-9831-9002) 237,350
11 ) Retained Earnings (013-3336) (700,000)
12) Fees for
Professional Services (035-050-3405-2010) 13,875
13) Other Equipment (035-050-3405-9015) 202,650
14) Supplies (035-050-3406-2030) 200
15) Fees for
Professional Services (035-050-3406-2010) 1,050
16) Other Equipment (035-050-3406-9015) 19,575
17) Criminal Records
Improvements
18) Incident Based Reporting
(035-050-3405-3405)
(035-050-3406-3406)
$ 216,525
20,825
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
February 16, 1999
:,~ouncil Report #99-401
Honorable David A. Bowers, Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Authorization to Implement Automated Public Safety
System, Proposal #98-3-65 and Bid #98-12-77
I. Background on the subject in chronological order is:
In 1987, City Council authorized the implementation of the existinq
Computer Aided Dispatch System (CAD). When originally installed, the
CAD System utilized the most advanced technology available in public
safety communications. This CAD system provides data communication
between the Communications Dispatch Center and public safety mobile
units via keyboard data terminals (KDTs) over the City's radio system,
with protection from monitoring by outside sources. The original system
vendor no longer supports this system and it is not Year 2000
compliant. It will cease functioning in October, 1999.
Bo
The existing Police Records Management System (RMS) was originally
developed by City staff approximately 20 years ago. The system is
difficult to operate in today's environment and is not Year 2000 compliant.
It also does not meet state Incident Based Reporting (IBR)
mandates, which requires that all localities, by January, 1999, collect
specific data on every incident report.
Co
Mobile ComputingNVireless Upgrade - (KDTs) were placed in mobile
public safety units to allow for silent dispatch of units, motor vehicle and
criminal history inquiries from the field, and access to specific city
databases such as personal property and decal lookup. These terminals
are approaching obsolescence and continue to experience downtime due
to usage and unavailable parts.
The Jail Management System (JMS) was developed by City staff in 1989
and addresses four (4) major components of jail operations:
administration, jail security, inmate services and court services. The
existing system does not provide the necessary functionality for an
integrated efficient operation of the facility in today's environment.
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal #98-3-65 and Bid ~98-12-77
February 16, 1999
Page 2
II,
The proposed Automated Public Safety System is to be comprised of (1) a
Computer Aided Dispatch System (CAD), (2) a Police Records
Management System (RMS), (3) a Mobile Computing/VVireless Upgrade
and (4) a Jail Management System (JMS). It is essential that all of the
above systems be replaced with an integrated Public Safety System (see
Attachment A - System Diagram) to further enhance the efficiency and
effectiveness of all public safety services.
Current Situation is:
Ao
The management consulting firm of Dorsey-Pages, LLC was selected, in
accordance with the procurement section of the Code of the City of
Roanoke, to assist in identifying the public safety needs of the City,
developing and preparing proposal specifications, participating in proposal
evaluations, and contract negotiations.
Specifications for a Request for Proposal for software and professional
services were developed and provided to forty-six (46) firms requesting
consideration. A public advertisement was posted on the City's Bid Board
and also published in The Roanoke Times and The Roanoke Tribune.
Specifications were also advertised on the Internet.
C°
Proposals were received in the Office of the Manager of Supply
Management until 2:00 p.m. on June 5, 1998, at which time all proposals
appropriately received were publicly opened.
D°
Sixteen (16) responses were received. Some of the proposals were only
partial. It is advised that the project be provided by one (1) organization
for assurance, compatibility and reliability.
All proposals received were evaluated in a consistent manner by
representatives of the following:
Communications
Police Department
Sheriff's Office
City Information Systems
Dorsey-Pages, LLC (Management Consultants)
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal #98-3-65 and Bid #98-12-77
February 16, 1999
Page 3
J°
Fire/EMS Department
Supply Management
Proposals were evaluated for selection based on the vendor's stated
ability to meet the requirements and on their professional competence to
provide the required services. Discussions were held with the three
highest ranked offerers:
Printrak International, Inc., Anaheim, CA
Tiburon, Inc., San Francisco, CA
Vision Software, Inc., Castle Hayne, NC
After interviews were conducted, demonstrations and site visits were
completed and references were verified, the firm of Printrak International,
Inc. was determined to be the vendor of choice to provide a totally
integrated solution for all of the City of Roanoke's Public Safety Systems.
Specifications for a Request for Bids for the Computer Aided Dispatch
Hardware for the Public Safety System were sent to twenty-three (23)
providers. A public advertisement was also posted on the City's Bid
Board and also published in The Roanoke Times and The Roanoke
Tribune.
Bid for Computer Aided Dispatch Hardware were received, publicly
opened and read at 2:00 p.m. on January 15, 1999. One (1) bid was
received. That bid, submitted by Printrak International, Inc. meets all
required specifications for a total cost of $303,245.
Two (2) Byrne Grants were applied for from the Virginia Department of
Criminal Justice Services (DCJS). Both of these grants have been
approved under the Criminal Records Improvement/Incident Based
Reporting project providing for a contribution of $237,350 in federal
funding toward the total cost of this project. A local cash match of
$93,000 is required for the two grants. City Council has previously
authorized the City Manager to accept these grants via resolution number
34032-100798 and resolution number 34033-100798.
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal #98-3-65 and Bid #98-12-77
February 16, 1999
Page 4
The system implementation, if authorized by City Council, will be
conducted in two primary phases described below:
Phase I (Total Cost $2,886,280) consists of software, hardware,
and professional services for the Computer Aided Dispatch
System, Police Records Management System, Mobile
Computing/VVireless System Upgrades (to allow continued
temporary use of existing KDTs until replacement units can be
acquired), and the Jail Management System.
Phase II (Estimated Cost $1,000,000) consists of final upgrades to
the Mobile Computing/VVireless System and purchase of laptop
computers to replace KDTs in mobile public safety units. A second
City Council report regarding this project will be forthcoming in the
next 12 months to award a bid and appropriate funding. A
recommended funding scenario for this phase of the project will be
presented as part of the recommended budget for Fiscal Year
1999-00. In the interim, all alternative funding sources will be
pursued to reduce the local cost for this project.
The recommended funding sources for Phase I of the Automated Public
Safety System are as follows:
1. City Information System Fund Project Accounts $1,082,990
[$332,453 of this amount is from E911 taxes accumulated over the past
three fiscal years. $300,000 of this amount was appropriated from Jail
Recovered Costs dudng Fiscal Year 1997-98 by City Council.]
2. City Information System Fund Retained Earnings
700,000
3. Fiscal Year 1998-99 Capital Maintenance and Equipment 327,958
Replacement Program funding for information technology
4. Jail-Recovered Costs for Fiscal Year 1998-99
250,000
5. Byrne Grants from Virginia Department of Criminal Justice 237,350
Services
Subtotal - Fiscal Year 1998-99 $2,598,298
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal #98-3-65 and Bid #98-12-77
February 16, 1999
Page 5
II1.
6. General Fund Appropriation to City Information Systems 193,357
Fund for Fiscal Year 1999-00
[This is a continuation of funding included in the Fiscal Year 1998-99 General
Fund budget for this project, and does not require new funding.]
7. Jail-Recovered Costs for Fiscal Year 1999-00 94,625
Subtotal - Fiscal Year 1999-00 $ 287,982
Total $2,886,280
Phase I of the project will be implemented during Fiscal Years 1998-99
and 1999-00, and the total cost of $2,886,280 for Phase I will be spread
over the two fiscal years. $2,598,298 in funding is needed now to
Execute a contract with Printrak International, Inc. for software and
professional services in the amount of $2,017,172.
Accept the bid for Computer Aided Dispatch Hardware as
submitted by Printrak International, Inc. for a total cost of $303,245.
Provide for the purchase of other server, network and workstation
components totaling $277,881. Necessary items will be purchased
at a later date and done so in accordance with the procurement
section of the Code of the City of Roanoke.
The remaining funding required for Phase I totaling $287,982 will be
included in the recommended budget for Fiscal Year 1999-00.
Issues in order of importance are:
A. Need
B. Timing
C. Fundinq
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal ~98-3-65 and Bid #98-12-77
February 16, 1999
Page 6
IV. Alternatives in order of feasibility are:
A. City Council adopt the attached ordinances:
Award the contract in a form approved by the City Attorney to
Printrak International, Inc. to provide software and professional
services in accordance with Proposal #68-3-65 in the amount of
$2,017,172.
Accept the bid submitted by Printrak International, Inc. for
Computer Aided Dispatch Hardware in accordance with Bid #98-
12-77, for a cost of $303,245.
Authorizing the City Manager to enter into a contract, in a form
approved by the City Attorney, with Printrak International, Inc. in
the total amount of $2,320,417 to provide software, hardware and
professional services.
Authorizing the Director of Finance to establish a new project
account entitled "Automated Public Safety System" in the City
Information Systems Fund and appropriate or transfer $2,598,298
in funding from the following sources to fund the contract for
software and professional services from Printrak International, Inc.
($2,017,172), for Computer Aided Dispatch Hardware from Printrak
International, Inc. ($303,245) and to provide for the purchase, at a
later date, necessary server, network and workstation hardware
components ($277,881).
City Information Systems Fund Project Accounts
013-052-9801 $430,000
013-052-9804 310,537
013-052-9807 332,453
013-052-9817 10,000
City Information Systems Fund Retained Earnings
Capital Maintenance and Equipment Replacement
Program for Fiscal Year 1998-99
Jail-Recovered Costs (001-024-3310-8005)
Grants from the Commonwealth of Virginia
$1,082,990
700,000
327,958
250,000
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal #98-3-65 and Bid #98-12-77
February 16, 1999
Page 7
Department of Criminal Justice Services
237,350
Total $2,598,298
Need for the requested Public Safety System is to allow existing
systems to be updated technologically and be compatible to related
systems to provide reliable and efficient public safety
services to our citizens.
Timing is critical in that existing systems are obsolete and are not
Year 2000 compatible.
3. Funding is available from various sources as identified above.
B. City Council not adopt the attached ordinances.
Need to provide for a reliable Computer Aided Dispatch System, a
Police Records Management System, Mobile Computer Terminals
and a Jail Management System would not be accomplished with
this alternative.
Timing would not be met for system implementation to address
Year 2000 compliance concerns with this alternative.
Funding identified and designated for the project would not be
expended at this time with this alternative.
V. Recommendation
A. City Council adopt the attached ordinances:
Award the contract in a form approved by the City Attorney to
Printrak International, Inc. to provide software and professional
services in accordance with Proposal #68-3-65 in the amount of
$2,017,172.
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal #98-3-65 and Bid ~98-12-77
February 16, 1999
Page 8
Accept the bid submitted by Printrak International, Inc. for
Computer Aided Dispatch Hardware in accordance with Bid
#98-12-77, for a cost of $303,245.
Authorizing the City Manager to enter into a contract, in a form
approved by the City Attorney, with Printrak International, Inc. in
the total amount of $2,320,417 to provide software, hardware and
professional services.
Authorizing the Director of Finance to establish a new project
account entitled "Automated Public Safety System" in the City
Information Systems Fund and appropriate or transfer $2,598,298
in funding from the following sources to fund the contract for
software and professional services from Printrak International, Inc.
($2,017,172), for Computer Aided Dispatch Hardware from Printrak
International, Inc. ($303,245) and to provide for the purchase, at a
later date, necessary server, network and workstation hardware
components ($277,881).
City Information Systems Fund Project Accounts
013-052-9801 $430,000
013-052-9804 310,537
013-052-9807 332,453
013-052-9817 10,000
City Information Systems Fund Retained Earnings
Capital Maintenance and Equipment Replacement
Program for Fiscal Year 1998-99
Jail-Recovered Costs (001-024-3310-8005)
$1,082,990
700,000
327,958
250,000
Mayor David A. Bowers and Members of Council
Authorization to Implement Automated Public Safety Systems
Proposal ~98-3-65 and Bid #98-12-77
February 16, 1999
Page 9
Grants from the Commonwealth of Virginia
Department of Criminal Justice Services
Total
237,350
$2,598,298
CC:
City Attorney
Director of Finance
City Clerk
Director of Public Safety
Director of Utilities & Operations
Director of Human Development
Director of Public Works
Police Chief
City Sheriff
Fire/EMS Chief
Manager of Communications
Manager of City Information Systems
Manager of Supply Management
Office of Management and Budget
Respectfully Submitted,
W. Robert Herbert
City Manager
Bill
A1,.~g c¼rne n'~ A
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of October, 1998.
No. 34032-100798.
A RESOLUTION authorizing the application for and acceptance of a grant to the City of
Roanoke by the Commonwealth of Virginia Department of Criminal Justice Services for a criminal
records improvement program in the Police Department and authorizing execution of any required
documentation on behalf of the City by the City Manager.
BE IT RESOLVED by the Council &the City of Roanoke as follows:
I. Application for a grant from the Commonwealth of Virginia Department of Criminal
J'ustice Services in the amount of $262,500 for implementation of a modern records management
system in the Police Department is hereby authorized.
2. The local cash watch shall be in the amount of $87,500.
3. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such additional information as may be required by the Commonwealth, all as more
particularly set forth in the report of the City Manager dated October 7, 1998.
ATTEST:
City Clerk.
IN THECOUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of October, 1998.
No. 34033-100798.
A RESOLUTION authorizing the application for and acceptance of a grant to the City of
Roanoke by the Commonwealth of Virginia Department of Criminal Justice Services to implement
an incident based crime reporting system in the Police Department and authorizing execution of any
required documentation on behalf of the City by the City Manager.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Application for a grant from the Commonwealth of Virginia Department of Criminal
Justice Services in the amount of $24,800 to implement an incident based crime reporting system in
the Police Department is hereby authorized.
2. The local cash match shall be in the amount of $24,800.
3. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such additional information as may be required by the Commonwealth, all as more
particularly set forth in the report of the City Manager dated October 7, 1998.
A True Copy Teste:
CitWC erk
ATTEST:
City Clerk.
Office of the City Manager
January 27,1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor Bowers and Members of Council:
Subject:
Public Safety Automation Project Council Report -
February 16, 1999
During mid-January this year each of you came in for the Public Safety
Automation Project briefing. During the briefing the Director of Public Safety, the
Manager of Management and Budget, the Manager of Communications, along with CIS
staff, explained the importance of this project, its phases and the proposed funding
mechanisms.
My staff is moving forward on the development of a finalized contract for Phase
lA (purchase of software and services) with Printrak International. Staff is also
evaluating the bid received for Phase lB (purchase of computer hardware.) Printrak
International is in the process of moving its corporate offices from Colorado to California
and has been unable to meet our requested deadline on the finalizing of a written
contract, signed by them as the primary vendor, which we want to attach to this
important Council report.
I will be bringing this report to Council February 16, 1999, rather than February 1,
1999. I have been assured by the project staff that the two-week delay of Council
action will not jeopardize meeting the target deadline.
If you need additional information or have questions, please contact George C.
Snead, Director of Public Safety at 853-2306.
Respectfully,
W. Robert Herbert
City Manager
WRH/GCS/hw
CC:
Finance Director
City Attorney
City Clerk
Director of Public Safety
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CItyWeb:www. cl. roanoke,va.us
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #5-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34178-021699 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of funds,
in the amount of $17,876.00, in connection with the Forfeited Asset Sharing Program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:~AGENDA99~FEB 16. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999.
No. 34178-021699.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Aooropriation$
Public Safety
State Asset Forfeiture (1-2) .................................
$1,559,219
147,253
Revenue
Public Safety
State Asset Forfeiture (3) .................................
State Asset Forfeiture - Interest (4) ...........................
$1,559,219
137,545
9,708
1) Expendable Equipment
2) Other Equipment
3) State Asset Forfeiture
4) State Asset Forfeiture -
Interest
(035-050-3302-2035) $ 7,876
(035-050-3302-9015) 10,000
(035-035-1234-7133) 14,662
(035-035-1234-7270)
3,214
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Vir~nia
Dear Members of Council:
February 16, 1999
'99 t:~:~. -/ ~Ouacil Report #99-404
Subject: Forfeited Asset Sharing Program
Commonwealth of Virginia
I. Backexound:
Bo
Vir~nia General Assembly passed State legislation in 1991, Section 18.2.249 Code Of
Virginia, which allows local law enforcement to seize and have forfeited property
connected with illegal narcotics distribution. The law also makes it possible for police
departments to receive proceeds bom these forfeited properties.
Application for an equitable share of the property seized by local law enforcement must
be made to the Department of Criminal Justice Services, Forfeited Asset Sharing Program
certified by the Chief of Police as to the appropriate agency and representative to receive
the property.
Property_ (including funds shared with State and local agencies) may be used 0nly for the
purpose stated in the application, i.e., Law Enforcement Use-Purchase Equipment.
The Department of Criminal Justic~ Services requires participants in the Forfeited Asset
Sharing Program to submit an annual fmancial statement of receipts and expenditures
related to the program, certifying that the proceeds were used for law enforcement
purposes.
II. Current Situation:
go
Bo
Police D~artment receives additional funds periodically firom the State asset sharing
program Grant requirements include that these fimds be placed in an interest bearing
account and the interest earned be used in accordance with program guidelines.
City_ Council action is required to accept additional funds to be disbursed in accordance
with provisions of the program
Mayor and Members of Council
Subject: Forfeited Asset Sharing Program Commonwealth of Vir~nia
Page 2
Revenues collected from June 15, 1998 through December 31, 1998 for this grant are
$147,253.00 and are recorded in Grant Account Numbers 035-035-1234-7133 and 035-
035-1234-7270. Funding received in excess of the e~mated revenue, totaling $17,876.00,
needs to be appropriated at this time.
m. Issues:
Need
Funds Availability
IV. Alternatives:
City_ Council accept funds from the Department of Criminal Justice Services, Forfeited
Asset Sharing Program and authorize the Director of Finance to establish appropriate
accounts so that funds can be expended in accordance with program requirements.
Need exists to provide additional funds and equipment to enhance undercover
narcotics control investigations.
Funds availability will be determined by the quantity of assets seized as a result
of narcotic investigations and forfeited through the Forfeited Asset Sharing
Program
City Council reject assets from the Department of Criminal Justice Services, Forfeited
Asset Sharing Program and not authorize Director of Finance to establish appropriate
accounts for such assets.
Need for supplemental fimds enabling increased effectiveness of undercover drug
enforcement will not be met.
Funds will not be applied for or received from the Forfeited Asset Sharing
Program.
Mayor and Members of Council
Subject: Forfeited Asset Sharing Program Commonwealth of Vir~nia
Page 3
Vo
Recommendation is that Council approve alternative "A" to accept assets from the Forfeited
Asset Sharing Program and:
go
Appropriate $10,000.00 to grant fund account Capital Outlay/Other Equipment (035-
050-3302-9015).
Appropriate $7,876.00 to grant fund account Expendable Equipment (<$1000) (035-
050-3302-2035).
Increase the revenue estimate in accounts 035-035-1234-7133 for $14,662.00 and 035-
035-1234-7270 for $3,214.00.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:ALG/tp
City Attorney
Director of Finance
Director of Administration/Public Safety
Police Chief
Major, Services
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #5-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34179-021699 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$72,487.00, in connection with funds received from the United States Department of
Justice, Forfeited Property Sharing Program. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Tuesday,
February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:La*GENDA99XFEB 16 WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999.
No. 34179-021699.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $1,631,706
Federally Forfeited Property Sharing Program (1) ...................562,787
Revenue
Public Safety $1,631,706
Federally Forfeited Property Sharing Program (2) .................. 516,491
Federally Forfeited Property Sharing Program - Interest (3) ........... 46,296
1) Investigations
and Rewards (035-050-3304-2150) $ 72,487
2) Federal Asset
Forfeiture (035-035-1234-7184) 68,866
3) Federal Asset
Forfeiture - Interest (035-035-1234-7247) 3,621
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
!::~r~-,: ~!" February 16, 1999
~.ir '/ ":" COUncil Report #99-405
Honorable Mayor and Members of City Council
Roanoke, Vir~nia
Dear Mayor Bowers and Members of Council:
Subject: Sharing Federally Forfeited Property
I. ~ on the subject in chronological order is as follows:
Ao
Con~ess amended 21 USC. Set. 881 el-4, October, 1986, which authorized
the transfer of certain federally forfeited property to state and local law
enforcement agencies that participated in the investigation and seizure of the
property.
Bo
Application for an equitable mare ofprop~aty seized by local law enforcement
must be made to the U. S. Department of Justice and certified by the City
Attorney as to the appropriate agency and representative to receive the
property and that the transfer is not prohibited by state and local law.
Co
Property_ (including funds .qhared with state and llLqa!alg,~lg&~ may be used
only for the purpose stated in the application, i.e., narcotics investigations
related to law enforcement.
Do
Participation in Federally Forfeited Property enhances the effectiveness of
narcotics investigations by providing necessary investigative equipment,
investigative funds, overtime expenses, and off sets the costs that would
otherwise have to be burdened by the City's taxpayers.
Eo
The agency requesting the tranafer of property agrees to pay fees and
expenses necessary to effect the transfer.
II. Current Situation is as follows:
Ao
Police Department receives additional fimds periodically from the federal
government's asset sharing program Grant requirements include that these
funds be placed in an interest bearing account and the interest earned be used
in accordance with program guidelines.
Bo
City_ Council action is reqtfired to accept additional funds to be disbursed in
accordance with provisions of the program.
Co
Revenues totalling $72,487,00 have been collected and are available for
appropriation in Grant Fund Accounts 035-035-1234-7184 and 035-035-
1234-7247.
Honorable Mayor and Members of Council
Page 2
1II. Issues in order of importance are as follows:
A. Need
B. Funds Availability
IV. Alternatives in order of feasibility are as follows:
Ao
City Council accept additional $72,487.00 ftmd~ from U. S. Department of
Justice, Forfeited Property Sharing Program and authorize the Director of
Finance to increase the revenue estimate and appropriation amounts in the
appropriate accounts so that funds can be expended in accordance with
program requirements.
Need exists to provide additional funds and equipment to enhance
undercover narcotics control investigations.
~ will be controlled by effectiveness of investigations
through assets seized and forfeited in joint investigations with federal
agencies.
Bo
City_ Council reject assets from Federal Forfeiture Sharing Program and not
authorize Director of Finance to increase the appropriate accounts for such
assets.
Need for supplemental funds enabling increased effectiveness of
undercover drug enforcement will not be met.
Funds will not be applied for or received from the Federal Forfeiture
Sharing Program
Honorable Mayor and Members of Council
Page 3
V. Recommendation is as follows:
City_ Council approve Alternative "A" to accept assets from the Federal Forfeited
Property Sharing Program and:
Appropriate $72,487.00 to the Grant Fund Account for Investigations and
Rewards 035-050-3304-2150 and increase the Grant Fund revenue account
035-035-1234-7184 by $68,866.00 and Grant Fund revenue account 035-
035-1234-7247 by $3,621.00.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:ALG:tmp
C:
City Attorney
Director of Finance
Director of Public Safety
Police Chief
Major, Services
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #60-246
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34180-021699 amending and reordaining certain
sections of the 1998-99 Consortium Fund Appropriations, providing for appropriation of
$214,325.00 in additional funds for the Fifth District Employment and Training Consortium.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc~
W. Robert Herbert, City Manager
Vickie L. Price, Executive Director, Fifth District Employment and
Consortium, 310 Campbell Avenue, S. W., Roanoke, Virginia 24016
Glenn D. Radcliffe, Director, Human Development
Training
H:~AGENDA99~FEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of February, 1999.
No. 34180-021699.
AN ORDINANCE to amend and reordain certain sections of the 1998-99
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
APPROPRIATIONS
Fifth District Employment & Training Consortium
Title III-F (1-9) .............................................
Incentive Award Title IIA (10-15) ...............................
Title II-A (16-23) ...........................................
Title II-C (24-29) ...........................................
Family Services (30-34) .....................................
$ 5,520,932
417,919
23,270
376,374
58,189
19,795
REVENUE
Fifth District Employment & Training Consortium
Title III-F (35~ .............................................
Incentive Award Title IIA (36) ............ .....................
Title II-A (37) ..............................................
Title II-C (38) ..............................................
Family Services (39) .......................................
$ 5,520,932
417,919
23,270
376,374
58,189
19,795
1) Administrative
Wages (034-054-9981-8350) $ 12,500
2) Administrative
Fringes (034-054-9981-8351 ) 3,125
3) Administrative
Travel
4) Administrative
Supplies
5) Administrative
Insurance
6) Administrative
Miscellaneous
7) BRS Equipment
8) Tuition/Training
9) Support Service
10) Travel
11) Communications
12) Supplies
13) Equipment
14) Miscellaneous
(034-054-9981-8352)
(034-054-9981-8355)
(034-054-9981-8356)
(034-054-9981-8360)
(034-054-9981-8496)
(034-054-9981-8500)
(034-054-9981-8461 )
(034-054-9964-8052)
(034-054-9964-8053)
(034-054-9964-8055)
(034-054-9964-8059)
(034-054-9964-8060)
15) Contractual Services (034-054-9964-8357)
(034-054-9961-8350)
(034-054-9961-8351 )
(034-054-9961-8360)
(034-054-9961-8032)
(034-054-9961-8035)
(034-054-9961-8053)
(034-054-9961-8060)
(034-054-9961-8059)
(034-054-9963-8350)
(034-054-9963-8351)
(034-054-9963-836o)
(034-054-9963-8055)
(034-054-9963-8500)
(034-054-9963-8461 )
16) Administrative
Wages
17) Administrative
Fringes
18) Administrative
Miscellaneous
19) Travel/Training
20) Supplies
21) Communications
22) Miscellaneous
23) Equipment
24) Administrative
Wages
25) Administrative
Fringes
26) Miscellaneous
27) Supplies
28) Tuition
29) Support Services
30) Administrative
Wages
31) Administrative
Fringes
32) Communications
33) Administrative
Supplies
34) Miscellaneous
35) Title III-F
(034-054-9995-8350)
(034-054-9995-8351 )
(034-054-9995-8353)
(034-054-9995-8355)
(034-054-9995-8360)
(034-054-9981-9981 )
$ 2,500
2,500
1,500
9,265
1,500
112,000
6,500
2,000
500
1,500
5,000
10,000
4,270
500
75
429
2,000
500
2,000
3,000
2,963
375
267
1,000
3,500
1,761
14,280
2,920
100
1,019
1,476
151,390
36) Incentive Award -
Title II-A
37) Title II-A
38) Title II-C
39) Family Services
(034-054-9964-9964)
(034-054-9961-9961)
(034-054-9963-9963)
(034-054-9995-9995)
$ 23,270
11,467
8,403
19,795
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
February 16', 1999
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Funding for the Fifth District Employment and Training
Consortium
BACKGROUND
The Fifth District Employment and Traininq Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
The FDETC serves eliqible residents in the counties of
Alteghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This agency serves two primary client populations:
dislocated workers who have been laid off from
employment through no fault of their own under
Title III), and
the economically disadvantaqed as determined by
income guidelines set by the U.S. Dept. of Labor
(under Title II-A, II-C and the Summer Youth
Employment Program).
D o
The City of Roanoke is the qrant recipient for FDETC
fundinq. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
February 16, 1999
II. CURRENT SITUATION
Governor's Employment and Training Department has
issued a Notice of Award # 99-03-06 for an additional
$150,000.00 to be used to assist dislocated workers
with retraining, relocation, and related supportive
services.
Governor's Employment and Training Department notified
the Consortium of an incentive award of $23,270.00
(Notice of Award 99-03-05). The Consortium was awarded
the incentive funds for meeting and/or exceeding
performance standards issued by the Department of
Labor. The award will be used for administrative costs.
Governor's Employment and Traininq Department has
issued Notice of Award # 98-03-17, for carry-in funds
from previous fiscal year.
1. Title II-A (Disadvantaged Adult) $11,467.00.
2. Title II-C (Disadvantaged Youth) $ 8,403.00.
3. Title III (Dislocated Workers) $ 1,390.00.
Do
Family Services of Roanoke Valley has entered into an
agreement with the Consortium. The Consortium has
agreed to provide job placement assistance to
approximately 100 referrals from Drug Court during the
12 month period from November 1998 to October 1999.
Family Services of Roanoke Valley will pay $19,795.00
to the Consortium for this service.
Honorable Mayor and Members of City Council
Page 3
February 16, 1999
III. ISSUES
A. Proqram Operations
B. Fundinq
C. Timinq
IV. ALTERNATIVES
A. Appropriate the FDETC's FY 1998-1999 fundinq totaling
$214.325.00 and increase the revenue estimate by
$214,325.00, in accounts to be established by the
Director of Finance.
Proqram Operations - Existing activities will
continue and planned programs will be implemented.
o
Funding Funds are available from the Grantor
agency and other sources as indicated at no cost to
the City.
Timing - Immediate action will allow programs to be
implemented and completed within planned time
frames.
m o
Do not appropriate the FDETC's funding totaling
$214,325.00.
Proqram Operations - Planned programs to
serve participants would be delayed or
never initiated.
o
Funding - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
o
Timinq - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Honorable Mayor and Members of City Council
Page 4
February 16, 1999
RECOMMENDATION
Approve Alternative A:
Appropriate the FDETC's funding totalinq $214,325.00,
and increase the revenue estimate by $214,325.00, in
accounts to be established in the Consortium fund by
the Director of Finance.
Respectively submitted,
W. Robert Herbert
City Manager
WRH/VLP:wc
cc:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 19, 1999
File #20-264-472-497
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34181-021699 designating the procurement method
known as competitive negotiation, rather than the procurement method known as
competitive sealed bidding, to be used for soliciting proposals for a new computerized
traffic signal system for the central business district of the City and documenting the basis
for this determination. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Charles M. Huffine, City Engineer
D. Darwin Roupe, Manager, Supply Management
Robert K. Bengtson, Traffic Engineer
H:L~.GENDA99'a~'EB 16.WPD
IN THE COUNC~ OF THE CITY OF ROANOKE, VIRGD~IA
The 16th day of February, 1999.
No. 34181-021699.
A RESOLUTION designating the procurement method known as competitive negotiation,
rather than the procurement method known as competitive sealed bidding, to be used for soliciting
proposals for a new computerized traffic signal system for the central business district of the City and
documenting the basis for this determination.
WHEREAS, the City seeks to procure proposals for procurement of a new computerized
traffic signal system for the central business district of the City; and
WHERE. AS, this Council finds that the use of the procurement method of competitive
negotiation will help the City to more fully consider and evaluate the relative qualifications of the
respective proposers, will permit the proposers to demonstrate experience in the implementation of
traffic signal systems, including construction, sot~are development, integration, system management
and related activities for systems similar in size and scope to the City's project, and will enhance the
opportunity for selection of a contractor which can provide a quality signal system at the best
economic value for the City; and
WHEREAS, City Council is of the opinion that such services should be procured by
competitive negotiation for other than professional services, rather than competitive sealed biddin8
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Pursuant to {}23.1-4 (e), Code of the City of Roanoke, (1979), as amended, this
Council finds that the procurement method known as competitive sealed bidding is not practicable
and is not fiscally advantageous, for the reasons set forth above, for procurement of a computerized
traffic signal system for the central business district of the City.
2. City Council directs that the procurement method known as competitive negotiation
for other than professional services shall be used for such procurement, all as more fully set forth in
the report to this Council dated February 16, 1999.
3. This Resolution shall document the basis for City Council's determination.
ATTEST:
City Clerk
February 16, 1999
N0; 99,108
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject:
Competitive Negotiation for Procurement of Computerized Traffic
Signal System
Background:
Standard procurement options currently allowed under City Code provisions
include:
Competitive negotiation for procurement of professional services,
which includes the following steps:
issuance of a publicly advertised request for proposals (the
request for proposals may not request that proposers provide
an estimate of cost of services);
b. nonpublic opening of proposals received;
individual discussions with proposers to determine those
proposers most suitable to providing the desired services (non-
binding estimates of cost may also be discussed);
ranking of proposers in order of preference based on
professional competence and qualifications (cost may not be
a factor); and
eo
negotiation of a contract, beginning with the proposer ranked
first. If a contract cannot be negotiated with the 'proposer
ranked first, negotiations are terminated with the first proposer
and conducted with the proposer ranked second, and so on,
until a contract can be negotiated.
Competitive sealed biddinq for the lease or purchase of goods or
services, or for construction contracts, which includes the following
steps:
a. issuance of a publicly advertised invitation for bids;
b. public opening and announcement of all bids received;
Mayor Bowers and Members of Council
No. 99-108 Competitive Negotiation for Procurement
of Computerized Traffic Signal System
Page 2
February 16, 1999
II.
evaluation of bids based on requirements set forth in the
invitation for bids; and
award to the lowest responsive and responsible bidder
(negotiation of price is not allowed unless bids exceed
budgeted funds available).
If competitive sealed biddinq is determined not practicable or fiscally
advantageous, another procurement option is competitive negotiation for the
procurement of other than professional services. This procurement process
consists of the following steps:
issuance of a publicly advertised request for proposals (the request
for proposals may request that proposers provide a non-binding
estimate of cost of services);
2. non-public opening of proposals received;
selection of two (2) or more of proposers deemed fully qualified and
best suited based on predetermined criteria;
4. negotiations with each of the selected proposers; and
award of a contract to the offeror with the proposal providing the
service at the best economic value for the City.
Current situation is:
The Central Business District (CBD) traffic signal system coordinates the
operation of 44 signalized intersections in the downtown area. Funding in
the amount of $1,350,000 was included in the 1996 Bond Referendum for
plans and equipment needed to replace the existing system which has been
in operation for approximately 20 years. It is projected that the new system
may last for 20 years.
An engineering services contract with Wilbur Smith Associates was
approved in an amount not to exceed $163,148 by City Council on
January 21, 1997, for design services for this CBD traffic signal system.
Their plans are nearly complete for bid by March, 1999.
The Traffic Enqineering Division and the City's consultant, Wilbur Smith
Associates considered the alternative procurement methods and determined
that competitive negotiation for the procurement of other than professional
services is the best method for procuring a new computerized traffic signal
Mayor Bowers and Members of Council
No. 99-108 Competitive Negotiation for Procurement
of Computerized Traffic Signal System
Page 3
February 16, 1999
III.
system. Under this method, proposers are required to demonstrate
experience in the implementation of traffic signal systems, including
construction, software development, integration, system maintenance and
related activities for systems similar in size and scope to the City's project.
In order to use this procurement method City Council is requested to make
a determination that competitive sealed bidding is not fiscally advantageous
to the public. Further, it is requested that City Council adopt a resolution
documenting the basis for this determination. For the procurement of a new
computerized traffic signal system, competitive sealed bidding will not
guarantee the selection of a contractor that can provide a quality
computerized signal system at the best economic value for the City. A
bidder that meets the minimum qualification requirements stated in the
invitation for bids could provide a computerized signal system that is more
cumbersome to operate and more difficult to maintain, resulting in less
efficient traffic operations, and higher than necessary costs to maintain the
system.
Competitive sealed bidding is not practicable or fiscally advantageous to the
City for the procurement of a new computerized traffic signal system
because the process does not guarantee the selection of a contractor that
can provide a quality signal system at the best economic value for the City.
Competitive sealed bidding requires the award of a contract to the lowest
responsive bidder that meets the minimum qualification requirements stated
in the invitation for bids, a sort of "pass-fail" determination. It allows little
flexibility in considering and ranking proposers, based on the extent to which
proposers' qualifications may exceed those minimum requirements.
Competitive sealed bidding does not allow negotiation of price with
proposers, thereby not allowing the City to ensure that it is receiving the best
economic value in procuring a service.
Recommendation is as follows:
City Council adopt the attached resolution determining that the procurement method
known as competitive sealed bidding is not fiscally advantageous to the City for the
procurement of a new computerized traffic signal system. The resolution
documents the basis for this determination, thereby allowing the use of the
procurement method known as competitive negotiation for the procurement of a
new computerized traffic signal system.
Mayor Bowers and Members of Cotmcil
No. 99-108 Competitive Negotiation for Procurement
of Computerized Traffic Signal System
Page 4
February 16, 1999
In order for the procurement process for a new computerized traffic signal system
to proceed in a timely manner, these measures are being brought forward on an
emergency basis.
WRH/RKB/gpe
c: City Attorney
Director of Finance
Director of Public Works
Respectfully submitted
W. Robert Herbert
City Manager
Manager, Office of Management & Budget
City Engineer
Manager, Supply Management
Traffic Engineer
February 16, 1999
File/f-476
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
On June 30, 1999, the three year terms of Charles W. Day and Brian J. Wishneff as
Trustees of the Roanoke City School Board will expire.
Pursuant to Chapter 9, Education, of the Code of the City of Roanoke (1979), as amended,
establishing a procedure for the election of School Board Trustees, Council must hold
certain meetings and take certain actions during the months of March, April and May to
conform with the selection process. Therefore, the concurrence of Council in establishing
the following dates is requested:
(~)
On Monday, March 15 at 6:00 p.m., Council will hold an informal meeting
(reception) which will be open to the public with all candidates for school
trustee in the Emergency Operations Center Conference Room, Room 159,
Municipal Building.
(2)
On Monday, March 15 at 7:00 p.m., or as soon thereafter as the matter may
be heard, Council as a Committee of the Whole, will review and consider all
candidates for the position of school trustee. At such meeting, Council shall
review all applications filed for the position and Council may elect to interview
candidates for such positions.
(3)
On Monday, April 5 at 2:00 p.m., or as soon thereafter as the matter may be
heard, Council will, by public vote, select from the field of candidates, those
candidates to be accorded the formal interview and all other candidates will
be eliminated from the school trustee selection process. The number of
candidates to be granted the interview shall not exceed three times the
number of positions available on the Roanoke City School Board, should
there be so many candidates.
N:\CKLO1\SCHOOL.99\COUNCiL.VVPD
The Honorable Mayor and Members
of the Roanoke City Council
February 16, 1999
Page 2
(4)
On Monday, April 19 at 7:00 p.m., or as soon thereafter as the matter may
be heard, Council will hold a public hearing to receive the views of citizens.
(5)
On Thursday, April 22 at 6:00 p.m., Council will hold a meeting for the
purpose of conducting a public interview of candidates for the position of
school trustee.
(6)
On Monday, May 3 at 2:00 p.m., or as soon thereafter as the matter may be
heard, Council will hold an election to fill the two vacancies for terms
commencing July 1, 1999, and ending June 30, 2002.
yOur concurrence in the above dates will be appreciated in order that applicants may be
advised of the proposed schedule.
Sincerely,
MFP:Io
Mary F. Parker, CMC/AAE
City Clerk
N:\C KLO 1\SCHOOL.99\COUNCiL.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
February 19, 1999
File #192
Mark E. Feldman, Chair
Roanoke Civic Center Commission
2932 Lockridge Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Feldman:
I am enclosing copy of Ordinance No. 34165-021699 extending the Food/Beverage
Concession Management Contract agreement between the City of Roanoke and The
Swanson Corporation for a period of two months with an option upon mutual agreement
of the parties to extend the contract month-to-month up to an additional one year unless
terminated sooner by either party pursuant to Section 4 of the contract. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, February 1, 1999, also adopted by the Council on second reading on
Tuesday, February 16, 1999, and will be in full force and effect ten days following the date
of its second reading.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dana Stansbery, Manager, The Swanson Corporation, 710 Williamson Road, N. E.,
Roanoke, Virginia 24016
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
James M. Evans, Manager, Roanoke Civic Center
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34165-021699.
AN ORDINANCE extending the Food/Beverage Concession Management Contract
agreement between the City of Roanoke and The Swanson Corporation for a period of two months
with an option upon mutual agreement of the parties to extend the contract month-to-month up to
an additional one year unless terminated sooner by either party pursuant to Section 4 of the contract.
WHEREAS, the Roanoke Civic Center Commission has decided that the Food/Beverage
Concession Management Contract agreement between the City of Roanoke and The Swanson
Corporation should be extended for a period of two months with an option upon mutual agreement
of the parties to extend the contract month-to-month up to an additional one year unless terminated
sooner by either party pursuant to Section 4 of the contract; and
wHEREAs, the Roanoke Civic Center Commission has reported to the Council of the City
of Roanoke the above decision for implementation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The Food/Beverage Concession Management Contract dated May 1, 1991, between
the City of Roanoke and The Swanson Corporation providing for food/beverage concession service
for the Roanoke Civic Center, pursuant to the terms of that contract, which was extended for a period
of three additional years from May 1, 1996, and terminating April 30, 1999, and providing that the
City at its option may extend the term of the contract for up to two additional years is hereby
extended for a period of two months from May 1, 1999, through June 30, 1999, with an option upon
mutual agreement of the parties to extend the contract month-to-month up to an additional one year
unless terminated sooner by either party pursuant to Section 4 of the contract, and that the terms and
conditions of the contract will otherwise remain the same, all as more particularly set forth in the
report to this Council dated February 1, 1999.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the contract extension, and any
subsequent month to month extension up to an additional one year as provided for by the option,
with The Swanson Corporation, said contract to be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
February 1, 1999
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Second Extension of Food/Beverage Concession
Management Contract
The attached staff report was considered by the Civic Center Commission at its
regular meeting on January 19, 1999. The Commission recommends that Council
approve the contract extension with The Swanson Corporation for two months, from
April 30, 1999 through June 30, 1999, and continuing on a month-to-month basis not to
exceed one year only upon mutual agreement by both parties. The remaining terms of the
contract to remain the same.
MEF:jme
Attachment
CC:
R~l~ectfully submitte./tl,~'x~ ~
Mark E. Feldmann, Chairman
Civic Center Commission
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
James M. Evans, Civic Center Manager
Members, Civic Center Commission
CITY OF ROANOKE
MEMO
INTERDEPARTMENTAL
ROANOKE CiViC CENTER
DATE:
TO:
FROM:
SUBJECT:
January 19, 1999
Mark E. Feldmann, Chairman and Members, Civic Center Commission
James M. Evans, Civic Center Manager ~ ~'~'~
Extension of Food Service Contract-The Swanson Corporation
II.
Ill.
Back.qround:
Ao
The Civic Cente~, beginning May 1, 1991, contracted with The Swanson
Corporation to provide food & beverage services to the facility. The contract period
was five years with an option to renew for up to five additional years.
The Civic Center Commission approved a three year extension of this agreement
on February 23, 1996, which extended the agreement to April 30, 1999. City
Council implemented this approval of the extension on April 15, 1996 by
Ordinance Number 32875-041596.
At the conclusion of the current extension, the Civic Center is scheduled to take
the food & beverage program in-house. Appropriate budgetary considerations
were approved in the FY 1998/1999 Civic Center budget.
Current Situation:
Ao
Civic Center Manaqement desires to extend the existing agreement for a two-
month period beginning April 30, 1999 and ending June 30, 1999. Such an
extension would provide more preparation time for transition, and transition would
coincide with the end of the fiscal year. Additionally, transition would occur at a
slow time for business, providing an opportunity for a smooth transition period
during the summer months.
B. The Swanson Corporation has agreed to this extension.
Issues
A. Need to provide for a smooth transition of food service operation.
B. Current Budqet
Page Two
C. Other Contractual Terms
IV. Alternatives:
Ao
Approve the contract extension with TheSwanson Corporation for two months,
from April 30, 1999 through June 30, 1999, and continuing on a month-to-month
basis not to exceed one year only upon mutual agreement by both parties. The
remaining terms of the contract to remain the same. This decision will be reported
to City Council for implementation.
Need to provide for a smooth transition of food service operation would be
accomplished.
Current budqet would not be affected adversely. The Civic Center would
receive commissions (30% concessions, 20% catering) from the Swanson
Corporation for sales dudng the contract extension pedod. Other budgeted
expenditures for transitional needs would move forward as scheduled. A
slight saving in administrative costs would be realized by delaying the hidng
of staff for 60 days.
3. Other contractual terms would be unchanged.
Civic Center Commission not approve the contract extension with TheSwanson
Corporation for two months, from April 30, 1999 through June 30, 1999, and
continuing on a month-to-month basis not to exceed one year only upon mutual
agreement by both parties.
Need to provide for a smooth transition of food service operation would not
be met.
2. Current budqet would not be affected.
3. Other contractual terms would be a moot point.
Recommendation: The Civic Center Commission approve the contract extension with
The Swanson Corporation for two months, from April 30, 1999 through June 30, 1999,
and continuing on a month-to-month basis not to exceed one year only upon mutual
agreement by both parties. The remaining terms of the contract to remain the same. This
decision will be reported to City Council for implementation.
Page Three
CC~
W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities & Operations
Barry L. Key, Manager, Management & Budget
Gary E. Tegenkamp, Assistant City Attorney
SECOND EXTENSION OF FOOD/BEVERAGE
CONCESSION MANAGEMENT CONTRACT
DATED MAY 1, 1991
This Second Extension Agreement (Agreemem) is dated ,1999, and is
made in duplicate, between the City of Roanoke (City) and The Swanson Corporation
(Contractor).
WHEREAS, the City previously exercised its option and rights under the Food/Beverage
Concession Managemem Contract dated May 1, 1991, (Contract) between the City and the
Contractor to extend that Contract for a period of three additional years from May 1, 1996, and
terminating April 30, 1999, with the City to have the further option to extend the term of the
Contract for up to two additional years, all as provided for in an Extension Agreement dated April
30, 1996; and
WHEREAS, the City hereby exercise its option and rights under the First Extension
Agreement mentioned above to extend the Contract between the City and the Contractor for a
period of two months from April 30, 1999, through June 30, 1999, and terminating at midnight
eastern standard time on that date; and
WHEREAS, the City and Contractor further agree that the parties may mutually extend
the Food/Beverage Concession Management Contract dated May 1, 1991, on a month-to-month
basis upon mutual written agreement of the parties starting at 12:01 a.m. on July 1, 1999, and
continuing month-to-month thereafter for a period not to exceed the period of one year (through
June 30, 2000), provided however that either party may terminate this month-to-month extension
by giving the other party written notice 30 days before the end of the month in which the Contract
is to terminate. (By way of e'xample only, if the month-to-month Contract is to terminate at the
H:kAG~AN~xtAGM 1
end of September 1999, the party wishing to terminate the Contract would need to give the other
party written notice on or before August 31, 1999.)
WITNESSETH:
NOW THEREFORE, in consideration of the covenants and conditions contained herein
and in the prior Extension and original Contract, the City and the Contractor agree as follows:
SECTION 1. EXTENSION OF CONTRACT.
The Food/Beverage Concession Management Contract dated May 1, 1991, as extended by the
First Extension Agreement dated April 30, 1996, between the City and the Contractor providing
for food/beverage services for the Roanoke Civic Center is hereby further extended for a period
of two additional months, from April 30, 1999, to and including June 30, 1999, at which time the
said Contract will terminate unless otherwise extended as provided herein or unless terminated
sooner by either party pursuant to Section 4 of the Contract.
SECTION 2. OPTION TO EXTEND CONTRACT.
The City and the Contractor may mutually agree in writing to extend the said Contract on a
month-to-month basis starting at 12:01 a.m. on July 1, 1999, and continuing month-to-month
therea~er for a period of up to one year, but which will automatically terminate on June 30, 2000,
unless terminated sooner by either party giving the other party 30 days written notice of
termination of the month-to-month extension or by either party pursuant to Section 4 of the said
Contract. (By way of example only, if the month-to-month Contract is to terminate atthe end of
September 1999, the party wishing to terminate the Contract would need to give the other party
written notice on or before August 31, 1999.)
H:~u~GMTSKSWAN ext. AGM 2
SECTION 3. CONTINUATION OF TERMS AND CONDITIONS.
All the terms and conditions of the Food/Beverage Concession Management Comract dated May
1, 1991, as extended by the First Extension Agreement dated April 30, 1996, between the City
and the Contractor shall continue in full force and effect for the extension period set forth above,
or for any month-to-month extension period provided for by Section 2 above, except as modified
in this Agreement.
Witness the following signatures and seals:
ATTEST: CITY OF ROANOKE
Mary F. Parker, City Clerk
City Manager/Assistant City Manager
Date:
(CORPORATE SEAL)
Approved as to Form:
By:
Title:
By:
Title:
Approved as to Execution:
City Attorney
City Attorney
H :~AGM'I"~ WAN~t-AG M 3
FEBRUARY 16, 1999
MR. MAYOR, MEMBERS OF COUNCIL AND
CITIZENS:
SINCE THE 'RESIGNATION OF OUR CITY
MANAGER W. ROBERT HERBERT, MANY SIMILAR
AND OPPOSING VIEWS HAVE BEEN DISCUSSED
RELATED TO THE PROCESS OF SELECTING OUR
NEXT CITY MANAGER. I HAVE PERSONALLY HAD
THE OPPORTUNITY TO DISCUSS WITH, OR READ,
EACH COUNCIL MEMBER'S VIEW, AND HAVE HAD
DISCUSSIONS WITH MANY CITIZENS ON THIS
MATTER. IT SEEMS THAT EVERYONE IS SEEKING
THE SAME THING--- THE BEST CITY MANAGER
THAT ROANOKE CAN ATTRACT AND AFFORD.
I AM REQUESTING COUNCIL'S APPROVAL TO
BEGIN 'ITIE SELECTION PROCESS BY TAKING THE
~...."~'-~':~,-~'X~lG ACTIONS:
1.SCHEDULE CITIZENS MEETINGS TO LISTEN
TO THEIR VIEWS ON THE IMPORTANT
QUALITIES, SKILLS AND ATTRIBUTES
THAT OUR NEXT CITY MANAGER SHOULD
POSSESS.
AS COUNCIL MEMBERS, IT IS
IMPORTANT THAT WE LISTEN TO WHAT
OUR CITIZENS HAVE TO SAY.
THESE MEETINGS SHOULD BE CONDUCTED
BY TRAINED FACILITATORS. THE
INFORMATION OBTAINED FROM THESE
CITIZENS MEETINGS WILL BE USED BY
COUNCIL IN PREPARING THE JOB
DESCRIPTION TO BE USED IN THE
RECRUITMENT AND SELECTION PROCESS.
CONCURRENTLY, ASSIGN THKEE CO ,UNCIL
MEMBERS THE RESPONSIBILITY OF
MEETING WITH THE APPROPRIATE CITY
OFFICIALS TO IDENTIFY AN EXECUTIVE
SEARCH FIRM THAT WOULD ASSIST CITY
COUNCIL IN THE SELECTION PROCESS.
THESE THREE COUNCIL MEMBERS WOULD
FORWARD THE RESULTS OF THEIR
RESEARCH TO THE FULL COUNCIL WHICH
WOULD ULTIMATELY CHOOSE THE
EXECUTIVE FIRM. AMONG THE
RESPONSIBILITIES OF THE EXECUTIVE
SEARCH FIRM WILL BE TO ASSIST
COUNCIL 1N DEVELOPING A SCHEDULE
AND SEQUENCE OF EVENTS .TO BE
FOLLOWED IN THE SELECTION PROCESS.
THESE STEPS WILL BE REVIEWED AND
APPROVED BY CITY COUNCIL AT
REGULAR INTERVALS THROUGHOUT THE
SELECTION PROCESS.
I COULD ATTEMPT TO DETAIL ALL OF THE
VARIOUS STEPS NECESSARY TO COMPLETE THE
SELECTION PROCESS TODAY, BUT I FIRMLY
BELIEVE WE CAN BEGIN THE PROCESS AND
DEFINE THESE STEPS FURTHER AS WE MOVE
FORWARD WITH THE AID OF AN INDEPENDENT
EXECUTIVE SEARCH FIRM. THEREFORE, I MOVE
COUNCIL'S APPROVAL ON TIlE INITIAL.PLAN
OUTLINED ABOVE.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #144
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 16, 1999, Council Member Swain inquired as to whether the City is authorized
to issue a citation to those persons who habitually violate guidelines for collection of
household refuse containers.
Council Member Hudson inquired as to when new refuse collection containers are
scheduled for delivery; whereupon, the Director of Public Works advised that he would
research the question and respond accordingly.
Sincerely,
Mary F. Parker, CMC/AA£
City Clerk
MFP:Io
pc:
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet Manager
H:'~AGENDA99~*EB 16. WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #323
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 16, 1999, Council Member Wyatt requested a report within 30 days in regard to
installing computers in City libraries for use by citizens. It was the consensus of Council
that the matter would be referred to the City Manager for report to Council within 30 days.
Sincerely,
City Clerk
MFP:Io
pc:
Glenn D. Radcliffe, Director, Human Development
Beverly A. James, City Librarian
H:LttGENDA99'~EBI6.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #132-448
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 16, 1999, a motion was adopted that certain 12:15 p.m., City Council briefing
sessions will be televised live and/or taped by RVTV Channel 3.
Sincerely,
City Clerk
MFP:Io
pc: Angelita Y. Plemmer, Public Information Officer
H:LttGENDA99~FEB 16.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #144
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 16, 1999, Council Member Wyatt inquired if brush is deposited on an interim
basis under Memorial Bridge; whereupon, the Director of Public Works advised that he
would research the question and respond accordingly.
Sincerely,
City Clerk
MFP:Io
pc: William F. Clark, Director, Public Works
Hg, AGENDA99~B 16.WPD
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the 16th day of February, 1999, S. ELAINA
LORITTS was appointed as a member of the Roanoke Neighborhood Partnership
Steering Committee for a term ending November 30, 2001.
Given under my hand and the Seal of the City of Roanoke this 22nd day of
February, 1999.
City Clerk
H:~AGENDA99~eEB 16.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #5-66
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
I am attaching copy of a statement of Mr. Scott Johnson, 1023 Wasena Avenue, S. W.,
representing members of the gay community and local gay rights organizations with regard
to certain arrests by the Police Department in Wasena Park, which statement was before
the Council of the City of Roanoke on February 16, 1999.
On motion, duly seconded and unanimously adopted, the statement was referred to you
for review and report to Council.
MFP:Io
pc:
Sincerely,
Mary F. P~rker, CMC/AA'E
City Clerk
Mr. Scott Johnson, 1023 Wasena Avenue, S. W., Roanoke, Virginia 24015
H:~AGENDA99~:EB 16.WPD
02/08/99
10:47 FAX 540 3456588
Scott Johnson
KINKOS ROANOKE
002
1023Wasena Avenue
Roanoke, VA 24015
540/343-0381
hort2.com@aol.com
Honorable Mayor David Bowers
and Members of Roanoke City Council
215 Church Avenue, Room 456
Roanoke, VA 24011
February 5, 1999
Dear Mayor and Members of Council,
I wish to make a brief address at the City Council meeting on Tuesday evening,
February 16, 1999, regarding the arrests in Wasena Park in the fall of last year.
am a spokesperson for members of the gay community and local gay rights
organizations. Representatives of these groups will also be present. My
comments will take approximately 5 minutes.
Specifically, I will applaud the efforts of our police department to make the parks
safe for everyone in our city, but will raise concerns that some recent police
actions are counterproductive to this goal.
Thank you for your consideration of my request. If you need more information,
please feel free to contact me. I look forward to your reply.
Sincerely,
Scoa Johnson
FEB-OS-1999 10: 58
540 3456588
P. 0::;:)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #18-184
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Tuesday,
February 16, 1999, Mr. Lylburn C. Ollie, 1522 Rorer Avenue, S. W., a City employee,
reiterated a previous request under date of January 19, 1999, that his five per cent
longevity step, which was included in a previous City pay plan, be granted. It was the
consensus of Council that the remarks of Mr. Ollie would be referred to the City Manager
for report to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Mr. Lylburn C. Ollie, 1522 Rorer Avenue, S. W., Roanoke, Virginia 26016
Kenneth S. Cronin, Manager, Personnel Management
H:~AGENDA99~:F_B 16.WPD
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #104
Sandra H. Eakin
Deputy City Clerk
James D. Ritchie
Assistant City Manager
Roanoke, Virginia
Dear Mr. Ritchie:
I am attaching copy of Resolution No. 34186-021699 electing and appointing James D.
Ritchie as Acting City Manager for the City of Roanoke, effective at the close of business
on April 9, 1999, and setting forth the terms and conditions of employment. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Tuesday, February 16, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Management
H:~.GENDA99~FEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34186-021699.
A RESOLUTION electing and appointing James D. Ritchie as Acting City Manager
for the City of Roanoke effective at the close of business on April 9, 1999, and setting forth
the terms and conditions of employment for Mr. Ritchie as Acting City Manager.
WHEREAS, the City Council desires to elect and appoint James D. Ritchie as Acting
City Manager pursuant to the Roanoke Charter of 1952 and general law of the
Commonwealth; and
WHEREAS, Mr. Ritchie has agreed to accept election and appointment as Acting City
Manager;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. James D. Ritchie is hereby elected and appointed as Acting City Manager
effective at 5:00 p.m., on April 9, 1999.
2. As Acting City Manager, Mr. Ritchie shall be paid a base bi-weekly salary of
$4,423.08, payable at the same time as other employees of the City.
3. The Director of Finance is hereby directed to pay to the International Cit2:'
Management Association Retirement Corporation Deferred Compensation Plan (ICMA) as
deferred compensation on behalf of Mr. Ritchie the amount of $3,750 should Mr. Ritchie
serve six (6) months as Acting City Manager. Should Mr. Ritchie be serving as Acting CiD,
Manager on January 1, 2000, then the Director of Finance shall pay deferred compensation
of $7,500 to ICMA on Mr. Ritchie's behalf.
4. As Acting City Manager, Mr. Ritchie shall receive a salary supplement of
$76.92 per pay period for use of his privately owned or leased motor vehicle in the conduct
of City business.
5. All other terms and conditions of Mr. Ritchie's employment shall be the same
as for other similarly situated City employees.
6. As Acting City Manager, Mr. Ritchie's duties, responsibilities and powers and
his removal shall be governed by the Roanoke Charter of 1952, the Constitution of Virginia,
Code of Virginia (1950), as amended, and the Code of the City of Roanoke (1979), as
amended.
7. Mr. Ritchie shall make arrangements to qualify for office by taking the
required oath of office prior to 5:00 p.m., on April 9, 1999.
8. Mr. Ritchie shall perform the duties and responsibilities of Acting City
Manager until such time as a successor Acting City Manager or City Manager is elected or
appointed by this Council through duly adopted resolution.
ATTEST:
City Clerk.
A:LR-ritacm. a
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
February 22, 1999
File #83
Sandra H. Eakin
Deputy City Clerk
William X Parsons
Assistant City Attorney
Roanoke, Virginia
Dear Mr. Parsons:
I am attaching copy of Resolution No. 34187-021699 electing and appointing William X
Parsons as Acting City Attorney for the City of Roanoke, effective April 1, 1999, and setting
forth the terms and conditions of employment. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Tuesday, February 16, 1999.
Sincerely,
ary F. ~arker, CMCTJAA;
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Management
H:'~AGENDA99~FEB 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of February, 1999.
No. 34187-021699.
A RESOLUTION electing and appointing William X Parsons as Acting City Attorney
for the City of Roanoke effective April 1, 1999, and setting forth the terms and conditions
of employment for Mr. Parsons as Acting City Attorney.
WHEREAS, the City Council desires to elect and appoint William X Parsons as
Acting City Attorney pursuant to the Roanoke Charter of 1952 and general law of the
Commonwealth; and
WHEREAS, Mr. Parsons has agreed to accept election and appointment as Acting
City Attorney;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. William X Parsons is hereby elected and appointed as Acting City Attorney
effective at 12:01 A. M., on April 1, 1999.
2. As Acting City Attorney, Mr. Parsons shall be paid a base bi-weekly salary.' of
$3,653.85, payable at the same time as other employees of the City.
3. The Director of Finance is hereby directed to pay to the International Citx
Management Association Retirement Corporation Deferred Compensation Plan (ICMA) as
deferred compensation on behalf of Mr. Parsons the amount of $3,750 should Mr. Parsons
serve six (6) months as Acting City Attorney. Should Mr. Parson be serving as Acting Cit~
Attorney on January 1, 2000, then the Director of Finance shall pay deferred compensation
of $7,500 to ICMA on Mr. Parsons' behalf.
4. As Acting City Attorney, Mr. Parsons shall receive a salary supplement of
$76.92 per pay period for use of his privately owned or leased motor vehicle in the conduct
of City business.
5. All other terms and conditions of Mr. Parsons' employment shall be the same
as for other similarly situated City employees.
6. As Acting City Attorney, Mr. Parsons' duties, responsibilities and powers and
his removal shall be governed by the Roanoke Charter of 1952, the Constitution of Virginia,
Code of Virginia (1950), as amended, and the Code of the City of Roanoke (1979), as
amended.
7. Mr. Parsons shall make arrangements to qualify for office by taking the
required oath of office prior to April 1, 1999.
8. Mr. Parsons shall perform the duties and responsibilities of Acting City
Attorney until such time as a successor Acting City Attorney or City Attorney is elected or
appointed by this Council through duly adopted resolution.
ATTEST:
City Clerk.
A:~-paraca. a