HomeMy WebLinkAboutCouncil Actions 01-04-99Harris
34136
ROANOKE CITY CO UNCI£
REGULAR SESSION
January 4, 1999
12:lSp. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. (Council Member White was absent)
A briefing with regard to Downtown Traffic Patterns. (45 minutes)
The matter was tabled until the regular meeting of Council on
Tuesday, January 19, 1999, at 7:00 p.m., in the City Council
Chamber, at which time Council will conduct a public hearing.
File #20
Bo
A briefing with regard to the status of the U. S. Department of Housing
and Urban Development (HUD) Funds Allocation Policy including
follow-up actions planned by the Office of Grants Compliance.
(10 minutes)
Received and filed.
File #178-236
At 1:45 p.m, the meeting was declared in recess until 2:00 p.m., in the
City Council Chamber.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
January 4, 1999
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Stephen Duncan,
Associate Pastor, United Metaphysical Churches.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
3
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, January 7, 1999,
at 7:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
The City Manager, Director of Public Works and Emergency Services
Coordinator presented a briefing on snow and ice removal efforts as a
result of the storm which occurred in the Roanoke Valley on
January 2 and 3.
Council Member White requested information regarding the optimum use
of snow removal equipment and whether equipment is used to clear City
school properties.
File #410
e
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
4
C-1
C-2
C-3
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132 Executive Session.
A report of the City Manager requesting an Executive Session to discuss
acquisition of real property for public purpose, specifically property adjacent to
the Roanoke Centre for Industry and Technology, pursuant to Section 2.1-344
(A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #2-104-207 Executive Session.
A report of the City Manager recommending approval of the proposed
budget study schedule for fiscal year 1999-2000.
RECOMMENDED ACTION:
File #60
Concur in recommendation to approve the
budget study schedule for fiscal year 1999-
2000.
C-4
A report of the City Manager recommending that a public hearing be
scheduled for Tuesday, January 19, 1999, at 7:00 p.m., to consider applications
for certain transportation enhancement projects under the Transportation Equity
Act for the 21 st Century (TEA-21).
RECOMMENDED ACTION:
Concur in recommendation to schedule a
public hearing for Tuesday, January 19, 1999,
at 7:00 p.m.
Removed from the Consent Agenda for separate discussion. (See page 6)
5
C-5
Qualification of the following persons:
George M. McMillan and William C. Holland as members of the
Advisory Board of Human Development for terms ending
November 30, 2002; and
File #15-72-110
Ronald H. Miller as a member of the Roanoke Neighborhood
Partnership Steering Committee for a term ending November 30,
1999.
File #15-110-488
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
C-4
A report of the City Manager recommending that a public hearing be
scheduled for Tuesday, January 19, 1999, at 7:00 p.m., to consider applications
for certain transportation enhancement projects under the Transportation Equity
Act for the 21 st Century (TEA-21).
Council Member White inquired as to why the following projects were not
proposed for funding:
TAP Transitional Living Center,
Shaffer's Crossing improvements,
Henry Street improvements,
First Street Bridge improvements
He inquired if appropriate officials of TAP and Henry Street were
contacted in regard to applying for funds; whereupon, it was the consensus
of Council that the matter would be referred to the City Manager for
report.
Council Member Trout requested that the City Attorney advise as to
whether Council may endorse those projects to be recommended for
funding following the public hearing on January 19.
File #236-441
**
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Request to address Council with regard to the City's participation in
"Bowl for Kids' Sake" and the America's Promise programs. June H.
House, Executive Director, Big Brothers Big Sisters of Roanoke Valley,
Inc. (5 minutes)
Received and filed.
File #304-317-388
4. PETITIONS AND COMMUNICATIONS: None.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS:
A briefing with regard to the Roanoke River Sanitary Sewer
Project, Greenways and related issues. (45 minutes)
It was the consensus of Council that the matter of valley-wide
participation to address issues of flood control would be
included on future meeting agendas for joint sessions of the
Roanoke City Council, the Roanoke County Board of
Supervisors, the Vinton Town Council and the Salem City
Council.
The briefing was received and filed.
File #237-379
7
ITEMS RECOMMENDED FOR ACTION:
A report recommending adoption of a resolution requesting the
Virginia Department of Transportation to program a safety
improvement project for installation of gates at the railroad
crossing on Norfolk Avenue west of Third Street, S. E., as a part
of the next update of VDOT's Six-Year Improvement Program.
Adopted Resolution No. 34136-010499. (7-0)
File #20-77
b. DIRECTOR OF FINANCE:
1. A financial report for the month of November, 1998.
Council Member Swain requested an annual projection on
revenue to be generated to the City as a result of the five
per cent increase in the water and sewer rates which took
effect on August 1, 1998. He also requested a list of projects
proposed to be completed as a result of the five per cent
increase in water and sewer rates.
It was the consensus of Council that the City's operating
subsidy to the Hotel Roanoke Conference Center would be
referred to 1999 - 2000 budget study for discussion.
The financial report was received and filed.
File #10-27-247-258-468
A report recommending an amendment to the City Code to provide
for a late payment penalty of the tax due on the seller relating to
the Special Tax on Consumers of Local Telephone Service,
commonly known as the "E-911 Tax."
Adopted Ordinance No. 34137 on first reading. (7-0)
File #24-79-291
8
A report recommending that employees of the City of Roanoke
Sheriff's Department, who retire on or after July 1, 1998 with
twenty or more years of creditable service, be eligible to receive
the $159.00 monthly supplement as provided to City employees,
all other Constitutional officers and their employees.
Adopted Resolution No. 34138-010499. (7-0)
File #60-121-429
6. REPORTS OF COMMITTEES:
ae
A report of the Bid Committee recommending execution of a contract
with Hammond-Mitchell, Inc., in the amount of $86,200.00, for
construction of certain improvements at the City's Public Works Service
Center, in order to comply with state and federal environmental
regulations; and transfer of funds in connection therewith. Council
Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34139-010499 and 34140-010499. (7-0)
File #60-183
7. UNFINISHED BUSINESS: None.
ge
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ae
Ordinance No. 34127, on second reading, authorizing the City Manager
to execute a Permit Agreement containing indemnification language to
provide for the removal of a fire escape on the rear portion of the
structure on real property identified by Official Tax No. 1011512,
commonly known as 118 Campbell Avenue, S. W.
Adopted Ordinance No. 34127-010499 on second reading. (7-0)
File #70-166-468
9
Ordinance No. 34133, on second reading, amending a condition proffered
in conjunction with the rezoning of a tract of land lying on the southerly
side of Campbell Avenue, S. E., bearing Official Tax No. 4011103.
Adopted Ordinance No. 34133-010499 on second reading. (7-0)
File #51
Co
Ordinance No. 34134, on second reading, repealing Ordinance No.
34057-110298, and rezoning a tract of land located on the east side of
Kimball Avenue, N. E., bearing Official Tax No. 3030101, from HM,
Heavy Manufacturing District, to LM, Light Manufacturing District.
Adopted Ordinance No. 34134-010499 on second reading. (7-0)
File #51
Ordinance No. 34135, on second reading, rezoning 15 tracts of land
located in the 1700 block of Loudon Avenue, N. W., and in the Hyde
Park neighborhood in the northwest quadrant of the City, bounded
generally by 17th Street on the east and 18th Street on the west, to the
north and south, those alleys behind the homes facing Loudon Avenue,
N. W., identified as Official Tax Nos. 2211901-2211907, inclusive, and
2211312-2211319, inclusive, from LM, Light Manufacturing District, to
RM-1, Residential Multifamily, Low Density District.
Adopted Ordinance No. 34135-010499 on second reading. (7-0)
File #51
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member White called attention to the number of major
accidents on Interstate 81 and requested that the Mayor advise
appropriate State and Federal officials of the City's concern that
proposed improvements will be addressed as soon as possible, and
that alternative means of increasing vehicular safety will be explored
prior to construction of Interstate 81 improvements.
File #77-316
l0
Inasmuch as former Mayor Noel C. Taylor retired from the
pastorate at High Street Baptist Church on December 31, 1998, it
was the consensus of Council that the City Attorney be requested to
prepare the proper measure recognizing his many years of service to
High Street Baptist Church and to the Roanoke community.
File tt80
Council Member Swain requested information in regard to the
penalty for failure to display a current vehicle inspection sticker and
failure to display a current City decal. He inquired as to the
financial impact of increasing the fines by ten per cent, twenty-five
per cent and fifty per cent. The Mayor discussed the matter of
enacting a prosecution fee which would be assessed by the Courts
and payable to the Commonweath's Attorney and a police
investigation fee; and inquired if the Commonwealth of Virginia has
adopted enabling legislation authorizing Cities to impose such fees.
File 115-20-137
It was the consensus of Council that the above matters would be
referred to the City Manager, City Attorney and Director of Finance
for report to Council at the Financial Planning Workshop on
Saturday, January 16, 1999.
File 115-20-137
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. Robert Gravely, 1412 Moorman Road, N. W., addressed Council in
regard to local government invoking the wrath of God as a result of sin,
lack of growth in the City of Roanoke, and the fate of disadvantaged
persons who do not benefit from the fruits of their labor.
File #66-132
CERTIFICATION OF EXECUTIVE SESSION: (7-0)
Richard J. Nichols, Mark E. Peterson and George M. McMillan were
appointed as members of the Roanoke Neighborhood Partnership Steering
Committee for terms ending November 30, 2001.
File #15-110-488
Robert R. Copty and Benjamin S. Motley were reappointed as members of
the Board of Zoning Appeals for terms ending December 31, 2001.
File #15-51-110
Dr. Delores Y. Johns was reappointed as a member of the Blue Ridge
Community Services Board of Directors for a term ending December 31,
2001.
File #15-110-335
Gilbert E. Butler, Jr., D. Kent Chrisman and Melvin L. Hill were
reappointed as members of the City Planning Commission for terms ending
December 31, 2002.
File #15-110-200
January 4, 1999
Council Report No. 98-188
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Downtown Traffic Patterns
Please reserve space on your 12:15 p.m., agenda for a briefing regarding
the above subject.
Sincerely,
W.~ob~ Herbe~
City Manager
WRH:WFC:pr
CC:
City Attorney
Director of Finance
Director of Public Works
January 4, 1999
No. 98-188
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Briefing - Downtown Traffic Patterns
Background
Ao
The Outlook Roanoke plan which serves as a vision for downtown Roanoke
included a recommendation for changing Salem Avenue and Campbell
Avenue to two-way traffic. Representatives of the City administration have
been meeting over the past several months with a task force appointed by
City staff and comprised of individuals (see Attachment A) interested in this
proposal to discuss the challenges and opportunities which such a change
in traffic patterns could create for the downtown area.
City Council's visioning process generated 23 draft strategic issue
statements which were reviewed with City Council in an April 6, 1998, staff
briefing. One of those strategic issues, which relates to downtown
development, states "Continue efforts to further develop downtown and its
entrance roadways".
C. Traffic pattern options that were initially considered included:
1. Change both Salem Avenue and Campbell Avenue to two-way traffic.
2. Do not change either Salem Avenue or Campbell Avenue.
Change the intersection of Williamson Road and Salem Avenue to
include a new traffic signal and allow left turns.
The City asked its traffic engineering consultant (Wilbur Smith Associates)
to evaluate these options. They concluded that these options are technically
feasible. The challenges and opportunities associated with these options
were thoroughly reviewed by the task force.
D
The task force believes that changing to two-way streets would support
economic investment in downtown by making:
access to downtown destinations more direct
downtown destinations more visible and easier for people to find
Mayor Bowers and Members of Council
No. 98-188/Downtown Traffic Patterns
Page 2
January 4, 1999
II
downtown a more appealing location for businesses by making it less
confusing for people to find their way around
The task force also indicates that, while slower traffic can be an
inconvenience to motorists who are on their way elsewhere, the recent
completion of the Second Street/Gainsboro Road project provides an
opportunity to divert through traffic from Salem and Campbell Avenues,
thereby allowing these downtown streets to serve as primarily local
destinations.
E
Public input opportunities were made available through several methods.
The initial public input generated from Outlook Roanoke workshops
conducted in July, 1996, resulted in a request to restore as much two-way
traffic as possible in downtown Roanoke. Additionally:
An open house was held in a Salem Avenue storefront on June 16,
1998. Downtown employees and property owners were invited to
drop in to ask questions and offer opinions on traffic flow options.
Approximately 50 people attended. Survey forms were made
available to document the opinions of interested persons.
Newspaper coverage by The Roanoke Times on June 25, 1998,
reported on some of the challenges and opportunities for 2-way traffic.
3. A survey was included on the Internet through Roanoke. Com.
The August edition of The City Show on RVTV (Channel 3) included
a segment on this issue. Citizens were given a telephone number to
call to give their input.
The City Page section of The Roanoke Times included two articles on
this issue and requested input from the public.
Current situation:
A
Citizens that responded to the open house survey were evenly divided on
this issue, 21 persons were for the change to two-way and 21 persons were
for keeping the existing street pattern. Attachment B provides a sample of
those responses. There was relatively little response to the Internet,
television and newspaper requests for opinions on this issue. The matter of
the new signal with provisions for a left turn at the Williamson Road/Salem
Avenue intersection had 75% support from the open house survey.
Mayor Bowers and Members of Council
No. 98-188/Downtown Traffic Patterns
Page 3
January 4, 1999
C
D
E
B
One letter signed by 19 downtown business owners and representatives
suggested that changing only Salem Avenue to two-way would be a good
option. This option was then reviewed by the City's traffic engineering
consultant who concluded that this was another feasible option. The three
(3) alternative traffic flow options are summarized on the attached map
(Attachment C).
Task Force approved a recommendation on November 17, 1998, to the City
of Roanoke that:
1)
2)
3)
the traffic pattern on Salem Avenue be changed to two-way for its
entire length
the traffic pattern on Campbell Avenue be changed to two-way from
2"d Street west
a traffic signal be installed on Williamson Road at the corner of
Salem Avenue to permit left turns from Williamson Road to
Salem Avenue, and from Salem Avenue to Williamson Road
(This intersection is not included on the City's overall list of locations
in need of signalization. Its installation becomes necessary as part of
the overall CBD Signal System Project).
Board of Directors of Downtown Roanoke1 Inc. resolved to support the task
force recommendation at the Board's meeting on December 8, 1998.
The Central Business District (CBD) traffic signal system coordinates the
operation of 44 signalized intersections in the downtown area. Funding in
the amount of $1,350,000 was included in the 1996 Bond Referendum for
plans and equipment needed to replace the existing system which has been
in operation for approximately 20 years. It is projected that the new system
will also last for 20 years. Completion of the plans for this replacement
project are being delayed until the traffic flow of Salem Avenue and
Campbell Avenue is resolved.
An engineering services contract with Wilbur Smith Associates was approved
in an amount not to exceed $163,148 by City Council on January 21, 1997,
for design services for this CBD traffic signal system. A supplemental
agreement to this contract would be needed to address additional services
related to the two-way traffic plan.
The City Manager is "authorized to designate streets upon which traffic is
permitted in one (1) direction" (Code of the City of Roanoke (1979), as
Amended, Section 20-48.
Mayor Bowers and Members of Council
No. 98-188/Downtown Traffic Patterns
Page 4
January 4, 1999
III Issues:
A. Traffic flow
B. On-street parking
C. Public input
D. Timing
E. Cost
IV Alternatives:
A
City Council concur in changing from one-way traffic to two-way traffic flow
on Salem Avenue (from Williamson Road to 6th Street, S.W.) and
Campbell Avenue (from 2"" Street to 5th Street, S.W.). This includes
signalization of the Williamson Road/Salem Avenue intersection.
Traffic flow is expected to be satisfactory based on the results of the
traffic engineering study by Wilbur Smith Associates. Compared to
existing conditions, it is projected that there would be a 2 to 4%
increase in travel time, a 6 to 8% increase in delay time and average
speed reduction of 1 to 3%. By leaving Campbell Avenue alone from
Williamson Road to 2n" Street, S.W., the most significant challenges
are avoided.
On-street parking will need to be eliminated at a few locations while
other locations will gain parking. The net effect is that on-street will
not be reduced.
Public input would appear to support this alternative based upon
information received. In general, business and tourism is better
served by the fiexibility afforded by the new traffic patterns. The task
force does endorse this alternative.
Timing is critical. Changes will need to begin being implemented in
conjunction with the new CBD signal system replacement project.
This includes redesign of nine (9) intersections for which additional
traffic signal displays would be needed for two-way traffic. This
redesign effort is expected to be completed in 60 days, following
which the project could be advertised for construction. A minimum of
six (6) months will be needed for construction, which results in a late-
Mayor Bowers and Members of Council
No. 98-188/Downtown Traffic Patterns
Page 5
January 4, 1999
B
1999 completion (Y2K is not a problem for the existing system).
Repaving of portions of Salem Avenue and Campbell Avenue and
completion of the Williamson Road Viaduct are also planned for 1999.
Cost to implement the change is estimated at $150,000. This
additional cost can be funded from the bond funds available for the
CBD Signal System Project in account 008-052-9701-9191. This
funding will be appropriated at a future time. An additional $18,900
is needed for additional engineering services for Wilbur Smith
Associates, funding for which is available from the Streets and
Sidewalks Category of the 1996 General Obligation Bonds.
City Council concur in changing from one-way traffic to two-way traffic flow
on Salem Avenue (from Williamson Road to 6th Street, S.W.) and
Campbell Avenue (from Williamson Road to 5th Street, S.W.). This includes
signalization of the Williamson Road/Salem Avenue intersection.
Traffic flow is expected to be unsatisfactory based on the results of
the traffic engineering study by Wilbur Smith Associates. While it is
projected that there would be a 2 to 4% increase in travel time, a 6 to
9% increase in delay time and an average speed reduction of 2 to
3%, there are situations that could be detrimental to traffic flow on
Campbell Avenue between Williamson Road and 2nd Street, S.W.
These situations include:
Motorists would have less flexibility to bypass obstructions in
the roadway. For example, there are many occasions, both
scheduled and unexpected, when utility companies or City
workers must divert traffic to maintain the electrical, gas,
telephone, water and sewer lines under Campbell Avenue.
bo
Delivery trucks would be obliged to use designated curbside
service areas - "double-parking" would not be an option.
Motorists would encounter increased delays entering and
exiting the Market Square parking garage.
Valley Metro buses would encounter increased delays when
entering and exiting Campbell Court.
Motorists could encounter gridlock on Market Square due to
the short distance available on Campbell Avenue to stack left-
turn vehicles between Market Street and Wall Street.
Mayor Bowers and Members of Council
No. 98-188/Downtown Traffic Patterns
Page 6
January 4, 1999
On-street parking will need to be eliminated at a few locations while
other locations will gain parking. The net effect is that on-street will
not be reduced.
Public input does not provide a clear consensus. The open house
survey results were evenly divided for and against this alternative.
Timing is critical. Changes will need to begin being implemented in
conjunction with the new CBD signal system replacement project.
This includes redesign of twelve (12) intersections for which additional
traffic signal displays would be needed for two-way traffic. This
redesign effort is expected to be completed in 60 days, following
which the project could be advertised for construction. A minimum of
six (6) months will be needed for construction, which results in a late-
1999 completion (Y2K is not a problem for the existing system).
Repaving of portions of Salem Avenue and Campbell Avenue and
completion of the Williamson Road Viaduct are also planned for 1999
Cost to implement this change is estimated at $200,000. This
additional cost can be funded from the bond funds available for the
CBD Signal System Project in account 008-052-9701-9191. This
funding will be appropriated at a future time. An additional .$24,900
is needed for additional engineering services for Wilbur Smith
Associates, funding for which is available from the Streets and
Sidewalks Category of the 1996 General Obligation Bonds.
City Council concur in no changes to the traffic flow on Salem and
Campbell Avenues.
Traffic flow would continue to operate as it does today, providing
acceptable operating conditions for motorists.
On-street parking would not change.
Public input does not provide a clear consensus. The open house
survey results were evenly divided for and against this alternative.
Timing would enable the new CBD signal system to proceed toward
completion without further redesign, with completion occurring in
1999.
5. Cost is not an issue.
Mayor Bowers and Members of Council
No. 98-188/Downtown Traffic Patterns
Page 7
January 4, 1999
V Recommendation:
This briefing is for City Council's information only at this time. No action is required
by City Council; however, a recommendation for action will be presented to Council at its
next scheduled meeting on January 19, 1999.
Respectfully submitted,
err Herbert
City"l~lanager
WRH/RKB/gpe
Attachments
c: City Attorney
Director of Finance
Director of Public Works
Director of Public Safety
Manager, Office of Management & Budget
Chief of Police
Chief of Economic Development
Chief, Planning & Community Development
City Engineer
Traffic Engineer
Attachment A
Downtown Traffic Pattern Task Force
Steve Lemon, property owner
Richard Wells, property owner
Les Oakes, American Electric Power
John Bradshaw, former member of City Planning Commission
Rob Callahan, restauranteur
David Hill, property owner
Matt Kennell, Downtown Roanoke, Inc.
Chip Holdren, Valley Metro
Bill Clark, City Director of Public Works
Evie Lander, City Acting Chief of Planning & Community Development
Bob Bengtson, City Traffic Engineer
Wendy Jacobson, Virginia Tech, Facilitator
Attachment B
Results from June 16, 1998 Open Hou== Survey of traffic pattern,-
Supporters of change to two-way on Salem and Campbell Avenues - typical
responses include:
2.
3.
4.
5.
6.
7.
9.
10.
11.
Excellent idea.
I was reluctant, but the reasoning appears sound.
If the experts recommend it, I'm for it.
Easier for visitors to see downtown.
Good idea -long overdue.
All for it.
Great idea; should give the avenues a better address and make them more
people friendly.
No Problem.
I'm for it.
Okay, I think it is worth a try. It will give more exposure to Salem Avenue
businesses.
I think it would help with traffic circulation downtown by reducing travel
distances. May have some problems around 5 to 6 p.m., but bearable.
Opponents of change to two-way on Salem and Campbell Avenues. Typical
responses include:
2.
3.
4.
5.
11.
Sure it will help the businesses, but not the people who work downtown.
Would be a terrible mistake!
Basically, this is a large gamble that could cause gridlock.
Proposal will create 40 left turns across oncoming traffic.
Roanoke has continued to grow and prosper with the current pattern, why
screw it up with this change?
Traffic would be more congested and twice as slow, so very "encouraging"
to get people to come downtown.
The congestion at rush hour will be a problem.
If the slow down becomes too much, we will end up with the opposite effect -
people will stop coming downtown.
I do not want this to happen.
If you want to keep small business in Roanoke, visibility has little to do with
it. I have operated in downtown for over 10 years and moved off the market
for one reason only - lack of parking.
Majority of people would be confused if the changes were made.
Alt. A.- Change all of Salem Avenue to a two-way street and a portion
of Campbell Avenue to a two-way street (2nd st. to 5th st.)
/ + ............. .~ ....... ~ ....... ~_ ~_._...~... _
~ ~ · ~ ~,,: ~.):4:C~F'''~' -~-~-: ..... ~ - ............ -
~ J q~ L v'
Alt. B. - Change both Salem Avenue and Campbell Avenue to two-way streets
Alt. C. - Existing Conditions - No Change
Exhibit 1
ROANOKE DOWNTOWN NETWORK
4 Salem
45
34 Kimball Ave
Shenandoah Ave
Ave
n - Intame,~l~ ~ number
Mounlain AvE
I
I
Albermarle Ave
I
143
Wllllamson Rd
January 4,1999
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: HUD Funds Allocation Policy
Please reserve space for a 10-minute briefing on HUD Funds Allocation Policy
during the 12:15 p.m. session on January 4, 1999.
Respectfully submitted,
C~~rb~
WRH:ca
CC;
City Attorney
City Clerk
Grants Compliance
HUD Funds Allocation Policy
City Council Briefing ·
12:15 p.m., January 4, 1999
Frank Baratta, Office of Grants Compli~;~ce ~ ,= ..... ·
Why am I coming before City Council?
I'm here to update Council on the status of the "HUD Funds Allocation Policy" and
answer any questions Council members may have. (A briefing letter on this subject
is included in Council's meeting package.)
Is any action required by City Council?
This is an administrative policy; therefore, no action is required on Council's part.
What does this policy do?
The "HUD Funds A/location Po/icy" provides a framework for the budgeting process
for Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) funds received by the City. It comp#es new and existing
practices.
How did this policy come about?
This policy was prepared in response to Council's request fo/lowing the 1997-1998
budgeting process. Some on Council, particularly Mr. Harris, felt that the process
would have benefitted from a uniform policy such as used for budgeting other City
funds.
What stages has development of the HUD policy gone through?
There were four stages in the development of this HUD policy.
o First, the Office of Grants Compliance prepared a policy and briefed Council
in January 1998.
0
Second, the policy was implemented as part of the 1998-1999 budgeting
process. Two new practices included in the po/icy were to be phased in. One
set a $5,000 minimum for funding requests and awards. The other set a 3-
year limit for funding human services and sim#ar programs. These would not
be applied to existing programs till after public input had been obtained.
(Human services are often where the heaviest competition for funding
occurs and were the main area of concern to Council. The competition is
heightened by a regulatory funding cap for such programs. The po/icy
was not meant to effect programs such as housing or economic
development, though we could if desired.)
HUD Funds Allocation Policy
City Council Briefing
January 4, 1999
O
Third, in July, 1998, a letter requesting public comments was sent to about
400 individuals and groups. A public meeting was held on August 6th and a
follow-up meeting was held October 5th. Several staff meetings were held
during this period to consider the issues and the public comments.
o Fourth, taking into consideration the public comments, a final consensus was
reached among City staff regarding the new practices, leading to this briefing.
What changes have been made to the original policy prepared last January?
City staff have decided to remove the provision which would allow funding any
human service program for no more than three years. In this regard, we concur with
comments received from the public that the provision would be counter-productive.
That is, the result of a three-year HUD funds limit would be increased pressure on
City Council for General Funds. Since such a result would be the exact opposite of
what Council intended in asking for a HUD policy, we are not pursuing the original
provision. The $5,000 floor level provision is being retained.
Where do we go from here?
Un/ess Council has any objections, the revised policy will be published as part of the
CDBG/I-IOME request-for-proposals to be issued at our public meeting to be held at
the Jefferson Center this Thursday evening, January 7, 8 to 8 p.m. You are all
invited, of course. And, of course, we will continue to review and refine the po/icy as
appropriate.
Thank you, and I would be happy to try to answer any questions you may have,
Office of the City Manager
Roanoke, Virginia
January 4, 1999
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Briefing Letter On "HUD Funds Allocation Policy"
This briefing letter summarizes the status of the "HUD Funds Allocation Policy," including
follow-up actions planned by the Office of Grants Compliance (OGC) concerning two provisions
of this policy.
As you know, in January, 1998, at City Council's request, the OGC developed this policy
regarding allocating Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) funds received from the U.S. Department of Housing and Urban
Development (HUD). The policy compiled existing budgeting practices and added the phase-in
of certain new practices. After public review, OGC was to update City Council regarding whether
the new practices would be fully implemented.
In July, the OGC sent the policy and a request for comments to nearly 400 interested
community organizations, individuals, and City staff. A public meeting was held August 6 to
provide an opportunity for citizens to offer comments in person. Approximately 30 individuals
attended this meeting. The OGC received additional comments in writing and through phone
conversations. About 10 individuals attended a follow-up meeting held October 5. Several staff
meetings were also held to discuss the results of the public review process.
Among the provisions of the policy, two represented significant departures from prior
practice. First, a $5,000 "floor level" would be placed on all funding requests. In other words,
the City would not consider requests or make any awards of less than $5,000. This provision had
been included for cost-benefit reasons; i.e. to avoid the disproportionately high costs associated
with administering small programs. The provision was implemented in the 1998/99 Request-for-
Proposals (RFP) for all first-time funding applications. Neither then nor during the public review
of the policy was there any substantive concern with this provision.
The second significant change from prior practice involved placing a limit of 3 years for
funding any "human service" or similarly structured program. This provision arose from concerns
that human services programs were becoming dependent on CDBG, which the City had originally
intended for use as "seed funding" for such activities. There was also concern with a loss of
Room 364 Municipd South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www, ci.roanoke.va,us
Mayor and Members of Council
January 4, 1999
Page 2
flexibility to fund new services that might be needed by the community. Much of the response
obtained through the review process focused on this provision. Commenters uniformly took issue
with the City's rationale, especially the idea that existing services needed by the community might
be de-funded to allow for other programs that might or might not materialize. In addition,
commenters predicted that de-funded programs would seek General Funds.
Discussions at staff meetings, both during and after public review of the policy, have
acknowledged that comments received on the 3-year limit are probably correct. This provision
is likely to be counter-productive. Flexibility in the use of CDBG funds would be achieved at the
expense of increasing competition for the City's General Funds. Since it was not the intention to
merely transfer the pressure from one limited resource to another limited resource, removing the
3-year limit provision from the policy is the appropriate course. The policy will, however, retain
the $5,000 floor-level provision. A copy of the revised policy incorporating these changes is
attached.
We believe that you will find our actions satisfactory and would be happy to answer any
questions you may have on this matter.
Sincerely,
ert Herbert
City'Manager
WRH:feb
Attachment
c: Mary F. Parker, City Clerk
HUD Funds (CDBG/HOME) Allocation Policy
o
Funding categories: The City will continue its current practice of using five funding
categories: (1) planning/administration, (2) housing, (3) human services, (4) homeless
services and (5) neighborhood and economic development.
Preliminary funding levels and buffers: The City will continue its current practice of
specifying initial target funding levels for each category. In order to avoid exceeding
federally mandated limits ("caps") on planning/administrative and public services
expenditures, target funding levels for these categories will be less than maximums allowed
by the federal rules. The amount of these "buffers" will, in general, be no greater than 10 %
of the maximums allowed by the federal rules. However, the City reserves the right to
increase buffers when it judges the risks of exceeding federal limits to be greater. (For
example, if the maximum amount of funds which could be provided to human services
activities was $100,000, then, typically, at least $90,000 would be awarded for program and
no more than $10,000 would be held as a buffer against exceeding the limits.)
Funds shifting among categories: The City will continue its current practice of allowing
any balance of targeted funds remaining in a category (due to a lack of proposals or the
results of the proposal selection process) to be shifted to other categories where funds are
insufficient for the proposals selected.
Budgeting colmnittees: The City will continue its current budgeting committee structure,
which includes the City's Budget Preparation Committee, Entitlement Advisory Team,
Housing Coordination Team, City Manager' s Committee on Homelessness, Citizens Services
Committee (for human services) and Neighborhood and Economic Development Committee;
the Office of Grants Compliance staff will continue to act as the review committee for
planning/administrative proposals.
Budgeting committees' role: The role of the Entitlement Advisory Team, Housing
Coordination Team, City Manager's Committee on Homelessness, Citizens Services
Committee (for human services) and Neighborhood and Economic Development Committee
shall be advisory to the Office of Grants Compliance in such matters as choosing plan
priorities/objectives to emphasize, rating and ranking proposals, and funding
recommendations. Further, Request for Proposal (RFP) packages will be prepared by the
Office of Grants Compliance and may be revised yearly as appropriate to reflect such needs
as targeting funds to specific areas of the City or service gaps, emphasizing unmet
Consolidated Plan priorities and objectives, and achieving the goals of the City expressed
in City Council Vision Statements and similar guiding principles.
City government offices: The City will continue its current practice of requiring its
departments and offices to submit "competing proposals" for CDBG and/or HOME funding.
Unsolicited proposals from external (i.e. other than City government) agencies:
Proposals from entities other than departments or offices of City government will be
accepted only during regular proposal solicitation processes.
10.
Unsolicited proposals from City government offices: The City will continue its current
practice of considering, on a case-by-case basis, unsolicited proposals submitted by its
departments and offices for projects addressing needs which are of particular importance and
of such a nature that delay till the next regular proposal cycle would not be in the interests
of the community. Such proposals will be required to provide standard information through
use of a project write-up form developed by the Office of Grants Compliance.
Funding "floor levels" (minimum proposals/awards): The City will not consider
proposals requesting less than $5,000 in CDBG and/or HOME funding assistance, nor shall
the City make any award of CDBG and/or HOME assistance that is less than $5,000.
This policy will be phased in over two years starting with the FY 1998/1999 budgeting cycle
beginning in January, 1998. During the first year of implementation, no program receiving
FY 1997/1998 CDBG and/or HOME assistance of less than $5,000 will be precluded from
applying for or being awarded funding under the $5,000 threshold. All propsals for new
programs will immediately come under the new $5,000 threshold with the FY 1998/1999
budgeting cycle, i.e. in January, 1998. In the second year of implementation, i.e. for the
FY 1999/2000 budgeting cycle beginning in January, 1999, all program proposals will be
subject to the $5,000 threshold. For the purposes of this policy, a "new program" is one
which, in the City's judgement, differs materially from an existing program (conducted by
or on behalf of an entity) in such aspects as goals, design, or beneficiaries.
Funding for staff: In conjunction with the above provision limiting the duration of
funding, the City will continue its current practice of discouraging the use of CDBG and
HOME funds for staffing in human services programs and programs similar to human
services.
11.
Performance considerations: The City will continue its current practice of considering the
performance of an organization and its programs as part of the process for selection and/or
continuation. Performance will be defined according to the type of program or project, and
may include such considerations as:
o timely completion of activities and expenditure of awarded funds;
o satisfactory levels of achievement with respect to project goals and objectives;
and
o timely submission of payment requests, reports or other administrative
documents.
Organizations and programs demonstrating unsatisfactory performance will not be considered
for selection and/or continuation.
12.
Flexibility: In order to allow for flexibility while ensuring fairness, exceptions to this policy
shall be supported by a written rationale which indicates the circumstances dictating separate
treatment and the basis for decisions made. Such exceptions must be approved by the City
Manager or his designee.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 8, 1999
File ~410
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 4, 1999, Council Member White requested information regarding the optimum use
of snow removal equipment and whether City equipment is used to clear school properties.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: William F. Clark, Director, Public Works
H:'~AGENDA99~JAN4.WPD
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGIN1A 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
Janua~ 4,1999
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
January 4, 1999
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This is to request that Council convene in Executive Session
to discuss acquisition of real property for public purpose,
specifically property adjacent to the Roanoke Center for Industry
& Technology, pursuant to Section 2.1-344(A) (3), Code of Virginia
(1950), as amended.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:afm
cc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Kit B. Kiser, Director of Utilities & Operations
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 8, 1999
File #60
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending approval of the proposed budget study schedule for fiscal year
1999-2000, was before the Council of the City of. Roanoke at a regular meeting which was
held on Monday, January 4, 1999.
On motion, duly seconded and unanimously adopted, Council concurred in the propsed
budget study schedule for fiscal year 1999-2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Marsha W. Ellison, Chair, Roanoke City School Board, 2030 Knollwood Road,
S. W., Roanoke, Virginia 24018
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
James D. Grisso, Director of Finance
Wilburn C. Dibling, Jr., City Attorney
Glenn D. Radcliffe, Director, Human Development
George C. Snead, Jr., Director, Public Safety
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Diane S. Akers, Budget Administrator, Office of Management and Budget
Barry L. Key, Manager, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel Management
H:~AGENDA99tJAN4.WPD
January 4,1999
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Proposed Budget Study Schedule - Fiscal Year 1999-00
Dear Mayor and Members of Council:
On December 21, 1998, I forwarded to you a proposed schedule for the Fiscal
Year 1999-00 budget study process. My letter requested that you review the proposed
schedule and advise my office if any of our suggested dates and times conflicted with
your schedules. In that we have received no changes from any member of Council, this
is to request that you formally approve the attached schedule of activities, dates and
times (including two special meetings of Council) in order that we might finalize all the
arrangements necessary to move forward with the budget study process.
Respectfully Submitted,
I
W. Robert Herbert
City Manager
WRH:DSA
Attachment
CC:
Chairman, Roanoke City School Board
Superintendent of Schools
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Deputy Director of Finance
Director of Finance
Director of Human Development
Director of Public Safety
Director of Public Works
Director of Utilities and Operations
Manager, Management and Budget
Personnel Manager
PROPOSED BUDGET STUDY SCHEDULE
FOR CITY COUNCIL
FISCAL YEAR 1999-00
April 19, 1999
Public presentation of Fiscal Year 1999-00 recommended budget,
and update to the Consolidated Plan (HUD budget) to City
Council by City Manager.
April 20, 1999
Advertisements of public hearings on recommended budget, tax
rates and Consolidated Plan update appear in newspapers.
May 3, 1999
May 4 - 7, 1999
Public hearings on recommended budget, tax rates and update to
the Consolidated Plan.
** Requires Special Evening Meeting of City Council
City Council budget study work sessions.
May 10, 1999
City Council adopts General Fund, School Fund and Proprietary
Fund budgets, approves an annual appropriation ordinance and
adopts the update to the Consolidated Plan.
** Requires Special Meeting of City Council
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 8, 1999
File #15-72-110
Michael W. Ridenhour, Chair
Advisory Board of Human Development
2528 Stanley Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Ridenhour:
This is to advise you that on December 21 and December 23, 1998, respectively, George
M. McMillan and William C. Holland qualified as members of the Advisory Board of Human
Development for terms ending November 30, 2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Advisory Board of Human Development
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George M. McMillan, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Advisory Board of Human Development for
a term ending November 30, 2002, according to the best of my ability. So help me God.
Subscribed and sworn to before me this '~! day of 1998.
ARTHUR B. CRUSH, III, CLERK
BY L~_..~ -},'y'") YY~/J-~-'~4._.~, DEPUTYCLERK
H:~xAGENDA9 B'~DEC 7.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William C. Holland, do solemnly swear (or affirm) that I will supp6~r~ the
Constitution of the United States of America and the Constitution of the CommonWealth
of Virginia, and that I will faithfully and impartially discharge and perform all the~uties
incumbent upon me as a member of the Advisory Board of Human Developmeht for
a term ending November 30, 2002, according to the best of my ability. So help me God.
Subscribed and sworn to before me this 23r~ay of Z)ec. 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTYCLERK
H:'~AGENDA98",DEC 7. WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 8, 1999
File #15-110-488
William E. Skeen, Chair
Roanoke Neighborhood Partnership
Steering Committee
1938 Avon Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Skeen:
This is to advise you that on December 18, 1998, Ronald H. Miller qualified as a member
of the Roanoke Neighborhood Partnership Steering Committee for a term ending
November 30, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steenng
Committee,
Sandra H. Eakin, Deputy City Clerk
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ronald H. Miller, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Neighborhood Partnership Steering Committee for a
term ending November 30, 1999, according to the best of my ability. So help me God.
Subscribed and sworn to before me this~.~'~ay~o~_~_~Q~ 9'~8.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AGENDA9 8'xDE C7 .V~D
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 8, 1999
File #236-441
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
kC. Dibling, Jr.
orney
e, Virginia
Gentlemen:
A report of the City Manager recommending that a public hearing be scheduled for
Tuesday, January 19, 1999, at 7:00 p.m., to consider applications for certain transportation
enhancement projects under the Transportation Equity ,Act for the 21st Century (TE,A-21),
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, January 4, 1999.
On motion, duly seconded and unanimously adopted, Council concurred in the
recommendation to schedule a public hearing for Tuesday, January 19, 1999, at 7:00 p.m.
Council Member White inquired as to why the following projects were not proposed for
funding:
T,AP Transitional Living Center,
Shaffer's Crossing improvements,
Henry Street improvements,
First Street Bridge improvements
He inquired if appropriate officials of TAP and Henry Street were contacted in regard to
applying for funds. It was the consensus of Council that the matter would be referred to
the City Manager for report.
Council Member Trout requested that the City Attomey advise as to whether Council may
endorse those projects to be recommended for funding following the public hearing on
January 19._
H:~AGENDA99MAN4.WPD
W. Robert Herbert
Wilburn C. Dibling, Jr.
January 8, 1999
Page 2
MFP:Io
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Evelyn S. Lander, Acting Chief, Planning and Community Development
Robert K. Bengtson, Traffic Engineer
H:~AGENDA99UAN4.WPD
January 4,1999
No. 99-101
The Honorable David A Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Public Hearing on Transportation Equity Act for
the 21st Century (TEA-21) Enhancement Projects
Dear Mayor Bowers and Members of City Council:
The Transportation Equity Act for the 21st Century (TEA-21) was signed into federal
law June, 1998. This action reauthorized the federal surface transportation programs for
six (6) years, from fiscal year 1998 to 2003, replacing the Intermodal Surface
Transportation Efficiency Act (ISTEA). The new law provides $215 billion in spending
authority for highways and transit, including $3 billion for transportation enhancement
projects.
TEA-21 requires state departments for transportation to set aside 10 percent of their
Surface Transportation Program (STP) allocation each year for transportation
enhancements. This includes activities such as facilities for pedestrians and bicyclists
(such as greenways) and rehabilitation of historic transportation buildings.
Enhancement projects may be initiated by any group or individual, and need to be
formally endorsed by City Council prior to being submitted to the Virginia Department of
Transportation. This year five (5) applications were received by the City which will be
submitted to Council on January 19, 1999. The applicants are:
2.
3.
4.
5.
Fifth Planning District Commission
Roanoke Higher Education Authority
Roanoke Redevelopment and Housing Authority
Roanoke Valley Convention & Visitors Bureau
Virginia Museum of Transportation
The Roanoke City Planning Commission is scheduled to hear this matter at its
January 6, 1999, meeting and then provide a recommendation to City Council at its
January 19, 1999, meeting. Further, VDOT requires that a public hearing be held for
TEA-21 enhancement projects as part of the application process. This is to advise that
City administration has arranged to advertise a public hearing for City Council's
Mayor Bowers and Members of Council
Page 2
No. 99-101
January 4, 1999
January 19, 1999, agenda. This is being done to provide maximum citizen input into the
selection of projects to be recommended to the state for funding under this transportation
enhancement program.
Respectfully,
W. Robert Herbert
City Manager
WRH/RKB/gpe
copy: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
James D. Ritchie, Assistant City Manager
William F. Clark, Director of Public Works
Evelyn S. Lander, Acting Chief, Planning & Community Development
Robert K. Bengtson, Traffic Engineer
BROTHERS BIG SISTERS
of Roanoke Valley, Inc.
2728 Colonial Avenue
Suite Itl
Roanoke, VA 24015
Phone (540) 345-9604
FAX (540) 345-6992
December 18, 1998A little change in your life.., a big change in theirs.
Mary F. Parker
Clerk
Roanoke City Council
215 Church Avenue
Municipal Building
Roanoke, Virginia 24016
Dear Ms. Parker:
On behalf of Big Brothers Big Sisters of Roanoke Valley, Inc., I am requesting
the opportunity to appear before Roanoke City Council on Monday, January 4, 1999, at
the 2 p.m. session, held in Roanoke Council City Chambers.
I would like to issue a challenge to The Honorable David A. Bowers, Mayor and
members Of Roanoke City Council to participate in Bowl for Kids' Sake, our major
annual fund-raiser. Monies raised fi.om this event will be used to allow our organization
to recruit and screen potential volunteers to serve as mentors and role models for area
children.
While we currently have 120 volunteers serving more than 100 children, we still
have at least 100 children wanting a Big Brother or Big Sister. Our hope is that each of
these children can be paired with positive adult role models.
In addition, we have begun a new partnership with Roanoke City Public Schools
to provide adult volunteer mentors to children in their classrooms. We hope to launch this
program fully in January.
I hope that you will provide me with the opportunity to inform members of
Roanoke City Council about some of our new and non-traditional programming. I also
hope that we could use this opportunity to discuss the city's participation in the
America's Promise program.
Please contact me at 345-9604 to inform me of your response. Thank you for your
time and attention.
Sincerely,
Ju~ne~H. House
Executive Director
OA Uni[ed Way Partner Agency
CITY OF ROANOKE'
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
January 8,1999
File #237-379
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
A briefing with regard to the Roanoke River Sanitary Sewer Project, Greenways and
related issues, was before the Council of the City' of Roanoke at a regular meeting which
was held on Monday, January 4, 1999.
On motion, duly seconded and unanimously adopted, the briefing was received and filed.
It was the consensus of Council that the matter of valley-wide participation to address
issues of flood control will be included on future meeting agendas for joint sessions of the
Roanoke City Council, the Roanoke County Board of Supervisors, the Vinton Town Council
and the Salem City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Elizabeth H. Belcher, Greenway Coordinator, P. O. Box 29800, Roanoke, Virginia
24018
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
KitB, Kiser, Director, Utilities and Operations
H:~AGENDA99~IAN4.WPD
Roanoke River Issues
Briefing of Council
January 4, 1999
=
m
w
m
Introduction - Kit Kiser (5 minutes)
Roanoke River Interceptor Project -
· Status and environmental concerns - Phil Schirmer (5 minutes)
Roanoke River Greenway - Potential and Status of Currently Approved City
Greenway Projects - Phil Schirmer (7 minutes)
Flood Reduction Project-
· Status of recreation trail element - Greg Reed (5 minutes)
Regional Stormwater Management Plan -
· Revisit of regional concept and status - Greg Reed (8 minutes)
Status of Spring Hollow Flow-by Requirements and Monitoring - Kit Kiser (5 minutes)
Greenways - Liz Belcher (10 minutes)
· Map of routes and priorities
· Status of greenways in other jurisdictions
Questions & Discussions
INTRODUCTION
City Council asked during meetings in November and December, 1998, for a briefing regarding
the issues outlined on the attached briefing agenda. This briefing will be presented, using
slides, by various staff members. Following the briefing, we will be pleased to address
questions from Council or to hear Council's discussion and directions.
First, by way of definition, I believe everyone knows that a sewer interceptor is a large sewer
pipeline that has been planned, the route has been sited, it has been funded and constructed.
However, it's a little harder to understand greenways. Liz Belcher, who is our final presenter
for this presentation, will tell you that there are three types of greenways, to include an urban
greenway. Even for an urban greenway the following action or decisions have to be made:
1. Width
2. Paved
3. Side benches
4. Trash receptacles
5. Lighting
6. Restrooms
7. Allow traffic conflicts
8. Accent points of' interest
9. Type of planting (just grass or wild life shrubbery/trees)
10. Fencing
11. Hours of access
12. Access points
13. Bridges
How do we get an urban greenway? The process is quite similar to any other project, e.g.:
2.
3.
4.
5.
6.
7.
Provide funding for preliminary planning and design and estimates.
Plan it, route or site it, and design it.
Make all decisions noted previously.
Acquire right of way.
Provide construction funding.
Construct it.
Maintain it.
Our first presenter is Phil Schirmer, followed by Greg Reed, both Engineers for projects for
which they will provide the status. Greg will be followed by me to discuss Spring Hollow flow
- by requirements, and finally Liz Belcher will discuss the Greenway Big Picture. After Liz's
comments, we are available to answer questions or provide further explanation.
Now, here is Phil Schirmer to discuss the Roanoke River Interceptor, its status, environmental
concerns, and other issues.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Janua~ 8,1999
File #20-77
SANDRA H. EAKIN
Deputy City Clerk
M. S. Hollis, State Urban Engineer
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
Dear Mr. Hollis:
I am enclosing copy of Resolution No. 34136-010499 requesting the Virginia Department
of Transportation to program a safety improvement project for installation of gates at the
railroad crossing on Norfolk Avenue west of Third Street, S. E., as a part of the next update
of VDOT's Six-Year Improvement Program. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
January 4, 1999.
Sincerely,
Mary F. parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Charles M. Huffine, City Engineer
Robert K. Bengtson, Traffic Engineer
Ellen S. Evans, Construction Cost Technician
H:~,GENDA99~JAN4.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34136-010499.
A RESOLUTION requesting the Virginia Department of Transportation to program a safety
project, Norfolk Avenue, S.E., railroad grade crossing, as an urban highway project.
WHEREAS, it is necessary that a request by Council resolution be made in order that the
Virginia Department of Transportation ("VDOT") program the safety project known as Norfolk
Avenue, S.E., railroad grade crossing, to install gates west of 3rd Street, S.E., as an urban highway
project.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke, Virginia that:
1. The City requests that VDOT program the safety project known as Norfolk Avenue, S.E.,
railroad grade crossing, to install gates west of 3rd Street, S.E., as an urban highway project.
2. The City agrees to pay .2% of the total cost for project design, right-of-way
acquisition, and construction of this project, and the City agrees that if the City cancels this project
in the future for any reason, the City will pay 100% of all costs associated with any work completed
on the canceled project between time of programming and the cancellation notice.
3. The City Clerk is directed to forward a copy of this resolution to the appropriate
persons at VDOT.
ATTEST:
City Clerk.
N:\CAS~SAIe-3RDS.
January 4, 1999
No. 99-102
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: Virginia Department of Transportation
Safety Improvement Program - Project Resolution
I. Background:
Transportation Equity Act for the 21st Century (TEA-21) was signed into
federal law June, 1998. This action reauthorized the federal surface
transportation programs for six (6) years, from fiscal year 1998 to 2003,
replacing the Intermodal Surface Transportation Efficiency Act of 1991
(ISTEA). The new law provides $215 billion in spending authority for
highways and transit, including $3 billion for safety construction, including
road hazard reduction and improved safety at rail-highway grade crossings.
Bo
Funding participation for approved projects is 90 percent federal and
10 percent local. Regular urban highway allocations may be used to provide
98 percent of the 10 percent local matching funds, with the locality providing
the other 2 percent. This effectively means that the locality only needs to
provide 0.2 percent in local funding.
Virginia Department of Transportation (VDOT) project applications were
submitted in June, 1998. One (1) application for a railroad grade crossing
project was submitted to VDOT by the City. This project was selected by
staff based upon site review and citizen complaints.
The application is for the installation of gates at the railroad crossing on
Norfolk Avenue west of 3rd Street, S.E., as located on Attachment I. This
crossing is presently controlled by flashing lights.
II Current situation:
VDOT has approved this project application. The project will be authorized
by VDOT upon receipt of a resolution from City Council and will be included
in the next update of VDOT's Six-Year Improvement Program (FY 1999-
20O0).
Mayor Bowem and Membem of Council
99-102
Page 2
Janua~ 4,1999
III
IV
Mo
B. Local share of a project cost is estimated at a total of $200 for this project as
described in Attachment I1.
Issues:
A. Safety
B. Funding
C. Timing
Alternatives:
A. City Council request by resolution that VDOT program the safety project as
an urban highway project, as described in Attachment II.
1. Safety of the project location will improve.
2. Funding in the amount of $200 is available in the Roadway Safety
Improvement Program account 008-052-9606-9001.
3. Timing for approval of the resolution is important to enable project
authorization by VDOT.
B. City Council not approve the resolution that VDOT program the safety project
as an urban highway project, as described in Attachment II.
1. Safety of the project location will not improve.
2. Funding is not needed at this time.
3. Timing is not an issue.
Recommendation is that City Council approve Alternative "A" and:
A. Request by resolution that VDOT program the safety project as an urban
highway project, as described in Attachment II.
Mayor Bowers and Members of Council
99-102
Page 3
January 4, 1999
Authorize the City Manager to execute the railroad crossing agreement for
this project on behalf of the City in a form acceptable to the City Attorney.
Indicate that, if the City cancels this project in the future for any reason, the
City would pay 100 percent of all costs associated with any work completed
on the canceled project between time of programming and the cancellation
notice. (This type of statement is usual and typical of all transportation
project programming requests made by municipalities throughout Virginia).
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
Attachments
copy: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
Construction Cost Technician
AT~ACH14EI~ I
ATTACHMENT II
ESTIMATED COST FOR APPROVED SAFETY PROJECT
FUNDING
Federal Funding 90%
Local Match Using Urban Allocation (9.8%)
Local Match Using Local Funds (0.2%)
TOTAL
NORFOLK AVENUE, S.E.
$90,000
$9,8OO
$200
$100,000
Council Report 99-102
January 4, 1999
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
January 8, 1999
File #10-27-258-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 4, 1999, Council Member Swain requested an annual projection on revenue to be
generated to the City as a result of the five per cent increase in the water and sewer rates
which took effect on August 1, 1998. He also requested a list of projects proposed to be
completed as a result of the five per cent increase in water and sewer rates.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: Kit B. Kiser, Director, Utilities and Operations
H:~AGENDA99UAN4.WPD
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 8, 1999
File #10-247-258
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 4, 1999, it was the consensus of Council that the matter of the City's operating
subsidy to the Hotel Roanoke Conference Center would be referred to 1999 - 2000 budget
study for discussion.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Deborah J. Moses, Assistant to the City Manager for Special Projects
H:~AGENDA99MAN4.WPD
Department of Finance
City of Roanoke, Virginia
January 4, 1999
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
November Financial Report
This financial report covers the first five months of the 1998-99 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 6.59% or $3,290,000 compared to FY98. Vahances in
specific categories of revenues are as follows:
General Property Taxes have increased 5.37% or $1,186,000. The first installment of real estate taxes
was due October 5. Real estate taxes have increased $780,000 or 3.72% since FY98, slightly above the
budgeted increase of 3.08%. Public service corporation tax rose due to a timing difference.
Other Local Taxes are up 7.66% or $1,039,000. Sales tax rose $187,000 or 3.54% from FY98. E911
taxes rose due to a rate increase of $.46, from $.99 to $1.45 per line per month. This increase became
effective September 1, 1997 to help fund the regional radio project and CAD system.
Revenue from Use of Money and Property decreased $118,000 or 20.74% due to a decline in interest
revenue resulting from lower average daily cash balances in the General Fund. Rental income from the
Commonwealth Building also dropped.
Grants-in-Aid Commonwealth are up $1,299,000 or 11.70%. Social service reimbursements from
the Commonwealth have increased across the board. Law enforcement funding through House Bill 599,
which is received on a quarterly basis, increased due to a timing difference. Funds were received in
November during FY99 but were not received until December during FY98.
Grants-in-Aid-Federal Government have decreased 49.57% or $8,000 due to a decline in FEMA
revenue caused by a timing difference.
Internal Services have decreased $113,000 or 19.23% due to a decline in billings for custodial services
and engineering. Fire safety billings are down due to a timing difference.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 9.12% or $6,464,000 since FY98.
Variances in individual expenditure categories are discussed as follows:
Honorable Mayor and Members
Roanoke City Council
January 4, 1999
Page 2
General Government expenditures increased 12.29% or $537,000. CIS charges to the Commissioner
of the Revenue rose due to systems development related to the personal property tax relief act mandated
by the state. CIS charges to the Department of Finance increased duc to systems development related
to thc year 2000 compliant release of thc accounting system. Expenditures of the Office of Billings and
Collections are up due to the purchase of computer equipment and increased CIS charges relating to the
new utility information system. Personal service costs of the Director of Human Development office
have increased.
Health and Welfare expenditures rose $1,582,000 or 21.28%. Due to welfare reform, the City now
receives more funding designated for day care service payments. Day care service benefits provided
to clients increased substantially from FY98 to FY99 as a result. Personal service costs of social
services income maintenance department also increased.
Parks, Recreation and Cultural expenditures are up 11.53% or $212,000 as a result of increased
expenditures and a decline in reimbursements received by the Recreation Department. Publication and
subscription expenditures, CIS charges and personal service costs of the Library also increased.
Transfer to Debt Service is up $1,962,000 or 32.55%. This increase is caused by an additional
amount being transferred in FY99 for the principal and interest payment made on August 1, 1998 for
the 1997 bonds. These bonds were issued during FY98 with payments starting in FY99.
Nondepartmental expenditures rose $1,088,000 or 33.38% due to increased transfers to the Capital
Projects Fund resulting from the appropriation of funding for various construction projects. The
nondepartmental category is comprised primarily of transfers to other funds and miscellaneous, non-
recurring expenditures.
I would be pleased to answer any questions which City Council may have regarding the monthly
financial statements.
JDG/THT
Attachments
Director bf Finance
Balance July 1, 1998
Ordinance
Number Dat..e.
CMT 138 07/31/98
33974 08/17/98
33985 08/17/98
CMT 142 08/19/98
CMT 318 08/24/98
34030 10/16/98
CMT367 10/20/98
CMT156 11/09/98
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
NOVEMBER 30, 1998
Deoartment
Utilities & Operations
Transfer to Grant Fund
Transfer to Grant Fund
Planning & Community
Development
Memberships & Affiliations
Transfer to Capital Projects Fund
Personnel Management
Utilities & Operations
Balance November 30, 1998
Purpose
Funding for a Portion of Shuttle Service
to Victory Stadium on July 4
Local Match for Drug Prosecutor
Grant
Local Match for VJCCCA Grant
Funding for Passenger Station
Rezoning Advertising
Roanoke Sister Cities
Westview Terrace Property Acquisition
Funding for Pilot Program for
Diversity Training
Funding for Soil Stabilization of
Westview Terrace Property
$379,244
(2,967)
(14,806)
(2,545)
(35o)
(2,500)
(lO,OOO)
(7,ooo)
(7,425)
$331,651
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Revenue $0¥rce
General Property Taxes
Other Local Taxes
Permits, Fees and Licenses
Fines and Forfeitures
Revenue from Use of Money and Property
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Miscellaneous Revenue
Internal Services
Total
Year to Date for the Period
July 1 - Nov 30 July 1 - Nov 30 Percentage
1997-98 1998-99 of Change
$22,096,640 $23,282,730 5.37 %
13,573,139 14,612,497 7.66 %
292,745 306,713 4.77 %
427,814 416,547 (2.63) %
568,150 450,308 (20.74) %
11,100,052 12,398,871 11.70 %
16,964 8,565 (49.57) %
1,193,290 1,198,315 0.42 %
112,311 109,391 (2.60) %
585,078 472,546 (19.23) %
$49,966,203 $53,256,483 6.59 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$68,208,685 34.13%
51,752,919 28.24%
623,800 49.17%
1,035,000 40.25%
1,043,760 43.14%
40,209,167 30.84%
34,260 25.00%
3,271,270 36.63%
274,300 39.88%
2,133,773 22.15%
$168,586,934 31.59%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Exoenditures
General Government
Judicial Administration
Public Safety
Public Works
Health and Welfare
Parks, Recreation and
Cultural
Community Development
Transfer to Debt Service
Fund
Transfer to School Fund
Nondepartmental
Total
Year to Date for the Period
July I - Nov 30
1997-98
$4,371,918
1,647,061
16,166,042
11,817,585
7,434,993
1,839,052
1,133,165
6,026,233
17,011,922
3,259,039
$70,907,010
Current Fiscal Year
July I - Nov 30
1998-99
$4,909,266
1,867,527
16,776,358
11,647,204
9,017,479
2,051,162
1,130,948
7,987,925
17,436,262
4,346,762
$77,370,893
Percentage
of Change
12.29 %
1.11%
3.78 %
0.25 %
21.28 %
11.53 %
(0.20) %
32.55 %
2.49 %
33.38 %
9.12 %
Unencumbered
Balance
$6,428,280
2,617,668
23,496,418
12,361,540
15,002,848
2,336,824
1,636,771
2,754,701
24,410,767
3,264,732
$94,310,549
Revised
Appropriations
$11,337,546
4,485,195
40,272,776
24,208,744
24,020,327
4,387,986
2,767,719
10,742,626
41,847,029
7,611,494
$171,681,442
Percent of
Budget
Obligated
43.30%
41.54%
41.66%
48.94%
37.54%
46.74%
40.86%
74.36%
41.67%
57.11%
45.07%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1 -Nov 30 July I -Nov 30 Percentage
1997-98 1998-99 of Change
$2,652,551 $2,715,177 2.36 %
12,732,204 14,258,261 11.99 %
404,021 376,423 (6.83) %
783,046 646,128 (17.49) %
17,011,922 17,436,262 2.49 %
3,921,628 3,681,907 (6.11) %
$37,505,372 $39,114,158 4.29 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,269,520 32.83%
35,953,544 39.66%
2,924,162 12.87%
2,958,735 21.84%
41,847,029 41.67%
4,842,588 NA
$96,795,578 40.41%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expend itu res
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July I -Nov 30 July I -Nov 30 Percentage Unencumbered Revised
1997-98 1998-99 of Change Balance Appropriations
$23,259,560 (0.49) %
1,366,584 9.04 %
1,019,660 (1.31)%
3,568,566 (6.62) %
1,422,459 (4.26) %
1,301,334 (30.13) %
3,584,292 11.92 %
4,842,588 (6.34) %
$40,365,043 (2.03) %
$23,374,146
1,253,275
1,033,236
3,821,383
1,485,739
1,862,447
3,202,493
5,170,254
$41,202,973
$44,745,372
2,033,755
2,266,251
5,790,747
2,726,735
564,821
$58,127,681
$68,004,932
3,400,339
3,285,911
9,359,313
4,149,194
1,312,163
4,149,113
4,842,588
$98,503,553
Percent of
Budget
Obligated
34.20%
40.19%
31.03%
38.13%
34.28%
99.17%
86.39%
N/A
40.98%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 1998
General Government
Public Safety
Community Development
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$17,111,523 $12,540,396 $4,571,127 $437,035 $4,134,092
1,200,195 164,879 1,035,316 33,978 1,001,338
1,081,000 262,718 818,282 777,157 41,125
2,422,645 736,585 1,686,060 165,814 1,520,246
23,071,873 15,319,061 7,752,812 5,161,295 2,591,517
1,245,994 857,511 388,483 73,631 314,853
2,428,764 2,060,998 367,766 135,216 232,550
21,399,084 8,971,925 12,427,159 5,936,307 6,490,852
12,929,478 12,929,478 12,929,478
Total $82,890,556 $40,914,073 $41,976,483 $12,720,433
$29,256,051
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF NOVEMBER 30, 1998
Education
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding
Budget To Date Balance Encumbrances
$25,989,595 $17,061,569 $8,928,026 $8,709,332
(12,055,200) (12,055,200)
$13,934,395 $17,061,569 ($3,127,174) $8,709,332
Unobligated
Balance
$218,694
(12,055,200)
($11,836,S06)
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1998
Interest Revenue:
interest on Bond Proceeds
interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government: Garden City
Commonwealth:
Garden City
2nd Street and Gainsboro
Total Intergovernmental Revenue
Revenue from Third Parties:
First Union Penalty Payment
Miscellaneous
Total Revenue from Third Parties
Transfers from General Fund
Total
1999
$544,883
290,096
834,979
18,822
3,141
109,150
131,113
1,141,860
$2,107,952
1998
$545,580
190,153
735,733
870,185
145,084
1,015,269
63,600
15,779
15,779
185,000
$1,951,781
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1998
Interest Revenue:
Interest on Idle Working Capital
Total
1999
($40,857)
($40,857)
1998
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE $ MONTHS ENDING NOVEMBER 30, 1998
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
County of Botetourt
Bedford
Customer Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Income
FY 1999
$1,376,994
1,281,723
106,087
9,120
760,536
13,888
30,063
2,108
180,172
3,760,691
621,979
1,255,691
586,707
2,464,377
1,296,314
133,461
18,816
12,354
325,000
(554,385)
(64,754)
$1,231,560
FY 1998
$1,333,092
1,245,951
94,757
10,042
613,721
450
285,220
3,583,233
599,653
1,053,590
582,433
2,235,676
1,347,557
128,990
8,841
18,754
(608,856)
~52,271)
$895,286
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1998
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Miscellaneous Revenue
Net Nonoperating Revenues
Net Income
FY 1999
$3,191,055
353,751
50,053
231,383
43,956
54,944
48,044
3,973,186
733,583
1,992,736
407,435
3,133,754
839,432
307,783
7,929
315,712
$1,155,144
FY 1998
$3,087,373
367,007.
81,639
231,560
41,828
90,265
30,678
3,930,350
728,347
1,510,957
402,798
2,642,102
1,288,248
219,146
9,984
229,130
$1,517,378
7
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE $ MONTHS ENDING NOVEMBER 30, 1998
Operating Revenues
Rentals
Parking Fees
Event Expenses
Advertising
Admissions Tax
Camping Fees
Electrical
Commissions
Novelty Fees
Charge Card Fees
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Income
FY 1999
$153,037
41,646
35,892
1,403
25,640
1,560
6,230
39,632
1,533
2,257
308,830
455,922
502,516
166,062
1,124,501
(815,671)
858,771
27,959
756
887,486
$71,815
FY 1998
$136,817
44,320
47,991
4,585
47,924
54,889
20,869
357,395
420,531
415,744
167,906
1,004,181
(646,786)
915,162
17,105
4,459
936,726
$289,940
8
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FU ND
COMPARATIVE INCOME STATEMENT
FOR THE $ MONTHS ENDING NOVEMBER 30, 1998
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy to GRTC
Miscellaneous
Net Nonoperating Revenues
Net Income
FY 1999
$122,462
135,900
71,769
150,759
110,414
25,823
617,127
279,370
226,406
505,776
111,351
(1,166)
(236,526)
1,214,506
(514,130)
1,247
463,931
$575,282
FY 1998
$105,063
155,468
68,133
156,900
94,894
38,621
619,079
243,849
226,253
470,102
148,977
(3,656)
(213,282)
1,047,773
1,218
832,053
$981 ~030
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE $ MONTHS ENDING NOVEMBER 30, 1998
Operating Revenues
Conference Center
Total Operating Revenues
FY 1999 FY 1998
CONFERENCE
COMMISSION (1) CENTER (2)
TOTAL
$ - $ 1,243,771 $ 1,243,771 $ 1,353,101
- 1,243,771 1,243,771 1,353,101
Operating Expenses
Commission
Conference Center
Total Operating Expenses
81,105 81,105 25,367
1,098,047 1,098,047 1,093,852
81,105 1,098,047 1,179,152 1,119,219
(81,105) 145,724 64,619 233,882
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Proceeds from Brick Sales
Interest on Investments
Conference Center
Net Nonoperating Revenues (Expenses)
43,750 43,750 -
43,750 43,750 -
422
19,902 19,902 7,413
(8,831) (8,831) (5,520)
107,402 (8,831) 98,571 2,315
Net Income Before Depreciation
26,297 136,893 163,190 236,197
Depreciation Expense/Replacement Reserve
193,745 24,876 218,621 220,616
Net Income (Loss) ($167,448) $112,017 ($55,431) $15,581
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center,
as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1998
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Gain on Sale of Trigon Common Stock
Transfer from other funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
City
Information Materials Management Utility Line Fleet Risk
Systems Control Services Services Management Management FY 1999 FY 1998
$1,766,401 $56,671 $51,111 $1,450,144 $1,576,158 $2,373,398 $7,273,883 $5,973,786
1,766,401 66,671 61,111 1,460,144 1,576,158 2,373,398 7,273,883 5,973,786
679,129 44,133 11,063 1,005,292 535,169 74,937 2,349,724 2,179,994
448,617 5,681 26,867 225,677 429,198 2,854,852 3,990,892 3,329,344
202,749 766 5,988 59,578 714,560 983,641 994,140
1,330,495 50,680 43,918 1,290,547 1,678,927 2,929,789 7,324,267 6,503,478
435,906 6,091 7,193 169,597 (102,769) (656,391) (50,374) (629,692)
79,043 (1,892) 4,951 30,782 13,398
214,429 340,711 330,160
276,713
250,000 250,000 345,068
79,043 (1,892) 4,961 30,782 13,398 404,429 590,711 951,941
$514,949 $4,199 $12,144 $190,379 ($89,371) ($91,962) $_r,4.~,337 $422,249
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED NOVEMBER 30, 1998
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED NOVEMBER 30, 1998.
BALANCE AT
FUND OCT 31, 1998 RECEIPTS DISBURSEMENTS
BALANCE AT BALANCE AT
NOV 30, 1998 NOV 30, 1997
!GENERAL $4,194,898.22 $7,936,082.48 $15,452,998.40 ($3,322,017.70) $6,343,965.64
WATER 5,973,876.78 455,370.53 235,070.36 6,194,176.95 6,087,719.79
!SEWAGE 15,888,982.62 1,914,979.85 5,729,604.57 12,074,357.90 21,555,528.46
!CIVIC CENTER 923,867.50 871,365.34 134,517.12 1,660,715.72 1,058,050.85
!TRANSPORTATION (608,014.53) 1,290,737.21 69,553.43 613,169.25 568,608.52
I CAPITAL PROJECTS 35,100,978.06 972,395.73 2,201,153.70 33,872,220.09 32,370,256.11
CONFERENCE CENTER 946,484.96 3,776.29 3,907.02 946,354.23 608,667.86
JUVENILE DETENTION (331.28) 0.00 0.00 (331.28) 0.00
DEBT SERVICE 11,542,485.49 47,473.24 0.00 11,589,958.73 3,217,844.00,
CITY INFORMATION SYSTEMS 4,034,216.52 214,505.86 161,315.32 4,087,407.06 2,082,588.08,
MATERIALS CONTROL (26,989.54) 74,063.63 129,792.18 (82,718.09) (36,873.83)
MANAGEMENT SERVICES 236,203.21 7,636.19 6,427.68 237,411.72 254,556.60
UTILITY LINES SERVICES 1,724,102.32 78,792.35 93,192.79 1,709,701.88 1,740,340.47
FLEET MANAGEMENT 1,157,836.80 164,293.17 76,253.41 1,245,876.56 1,860,741.93,
!PAYROLL (10,456,824.02) 13,484,465.60 12,891,562.12 (9,863,920.54) (8,752,353.59){
RISK MANAGEMENT 10,006,240.54 424,055.02 421,049.91 10,009,245.65 10,453,693.16 i
!HIGHER EDUCATION AUTH 5,447,406.59 23,477.24 474.66 5,470,409.17 0.00i
I PENSION (36,474.81) 1,247,538.95 933,799.36 277,264.78 392,638.06.
i SCHOOL FUND 13,184,877.36 4,554,841.44 6,207,739.08 11,531,979.72 10,377,696.581
I SCHOOL CAPITAL PROJECTS (3,878,838.21) 4,582,415.46 1,384,834.79 (681,257.54) 0.00~
:, FDETC 101,679.07 156,392.40 229,898.10 28,173.37 (107,241.04)!
iGRANT 747,678.42 730,719.88 370,579.06 1,107,819.24 679,417.79I,
TOTAL $96,204,342.07 $39,235,377.86 $46,733,723.06 $88,705,996.87 $90,755,845.44
CERTIFICATE
HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED NOVEMBER 30, 1998.
THAT SAID FOREGOING:
CAS H:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
REPURCHASE AGREEMENTS
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$13,657.38
738,085.47
10,026,000.00
9,965,875.00
9,984,300.00
36,000,000.00
21,978,079.02
$88,705,996.87
DATE: DECEMBER 9, 1998
DAVID C~ A-i~DERSON~TREASURER--
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 5 MONTHS ENDING NOVEMBER 30, 1998
Revenue
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
1998
$1,985,451
1,774,237
4,567,757
10,839
$8,338,284
1997
$2,062,335
1,583,895
3,422,344
19,223
$7,087,797
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Active Service Death Benefits
Administrative Expense
City Supplement to Age 65
To~lExpenses
Net Income
$3,868,833
240,584
90,742
19,184
6,519
4,225,862
$4,112,422
$3,706,113
211,066
132,501
21,621
12,502
4,083,803
$3,003,994
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
NOVEMBER 30, 1998
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
1998 $316,071,008
1997 $270,189,433)
1998
$232,587
231,535,939
1,908
18,000
$231,788,434
1997
$384,493
213,860,509
852
18,000
$214,263,854
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$781,167
4,810
785,977
226,890,035
4,112,422
231,002,457
$231,788,434
$756,003
756,003
210,503,857
3,003,994
213,507,851
$214,263,854
14
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
January 8, 1999
File #60-121-429
Sandra H. Eakin
Deputy City Clerk
The Honorable George M. McMillan
City Sheriff
Roanoke, Virginia
Dear Mr. McMillan:
I am attaching copy of Resolution No. 34138-010499 providing for payment of a monetary
supplement, in the amount of $159.00 monthly, to certain officers and employees of the
City of Roanoke Sheriff's Department who retire prior to attaining age sixty-five, retroactive
to July 1, 1998. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, January 4, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kenneth S. Cronin, Manager, Personnel Management
Joyce L. Sparks, Retirement Administrator
H:~AGENDAS9UAN4.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34138-010499.
A RESOLUTION providing for payment of a monetary supplement to certain officers and
employees of the City of Roanoke Sheriff's Department who retire prior to attaining age sixty-five.
WHEREAS, City Council is concerned with the high cost of health insurance for employees
of the City who retire prior to attaining the age of sixty-five;
WHEREAS, by Resolution No. 33845-051898, adopted May 18, 1998, this Council provided
for payment of a monetary supplement to certain members of the City of Roanoke Pension Plan who
retire prior to attaining age sixty-five, but such Resolution did not, by its terms, apply to officers and
employees of the City of Roanoke Sheriff's Department; and
WHEREAS, City Council now desires to provide a monetary supplement to officers and
employees of the City of Roanoke Sheriff's Department, who have earned twenty (20) or more years
of "creditable service" with the City, which supplement may be used by such retired employees to
partially defray the cost of health insurance;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Any officer or employee of the City of Roanoke Sheriff's Department who, on or
after July 1, 1998, retires after earning twenty or more years of"creditable service" with the City of
Roanoke, but prior to attaining age sixty-five, shall be paid a monthly supplement of $159
commencing with the first month of retirement and temainating with the month in which the officer
or employee attains age sixty-five.
2. The supplemental benefit provided for by this resolution shall not be considered a
pension benefit subject to any cost of living adjustment which may be provided by City Council to
any beneficiaries under the City of Roanoke Pension Plan in the future.
3. The supplemental benefit provided for by this resolution shall be a personal benefit
applicable to an eligible officer or employee only without any fight of survivorship. Upon the death
of an officer or employee who is receiving such benefit, the monthly payment shall be made for the
month of ~uch officer's or employee's death and shall terminate with the next succeeding month.
4. The terms "beneficiary", and "pension" shall have the meanings ascribed to them by
§22.1-2, Code of the City of Roanoke (1979), as amended. The term "creditable service" shall mean
twenty (20) or more years of service as an office or employee with the City of Roanoke. The word
"employee" shall mean any officer or employee of the City of Roanoke SheriWs Department except
a part-time officer or employee (one who is customarily employed less that twenty (20) hours per
week or not more than five (5) months in a calendar year).
5. The benefit provided by this resolution shall not be considered permanent, and City
Council reserves the right to amend the terms and conditions of this Resolution or to repeal this
benefit.
6.
This Resolution shall be in full force and effect retroactive to July 1, 1998.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
january 4, 1999
CITY OF ROA.NO
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Ro~m 461,
RO. Box1220 "9o ~ .....
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Cotmcil
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
City Council, on Monday, May 18, 1998, adopted Resolution No. 33845-051898 granting
City of Roanoke Pension Plan members who retire on or after July 1, 1998, with twenty
or more years of City of Roanoke creditable service, a monthly supplement of $159.00
until age 65. This resolution did not include the City Sheriff and his employees because
they are members of the Xr~rginia Retirement System.
The City entered into a contract with the Honorable George M. McMillan, Sheriff, dated
June 24, 1998 that provides all fringe benefits available to City employees would be
provided to the Sheriffs officers and employees. We recommend that the City Sheriff and
his employees, who retire on or after July 1, 1998 with twenty or more years of City of
Roanoke creditable service, be eligible for the $159.00 monthly supplement as provided
to City employees, all other constitutional officers and their employees.
The attached resolution is recommended for your approval.
Sincerely,
Director of Finance
JDG:s
Attachment
C:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Kenneth S. Cronin, Manager, Personnel Management
George M. McMillan, City Sheriff
Jesse A. Hall, Deputy Director of Finance
Joyce Sparks, Retirement Administrator
JAMES D. GRISSO
Director of Finance
December 21, 1998
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
City Council, on Monday, May 18, 1998, adopted Resolution No. 33845-051898 granting
City of Roanoke Pension Plan members who retire on or after July 1, 1998, with twenty
or more years of City of Roanoke creditable service, a monthly supplement of $159.00
until age 65. This resolution did not include the City Sheriff and his employees because
they are members of the Virginia Retirement System.
The City entered into a contract with George M. McMillan, Sheriff, dated June 24, 1998
that provides all fringe benefits available to City employees would be provided to the
Sheriffs officers.and employees. We recommend that the City Sheriffand his employees,
who retire on or after July 1, 1998 with twenty or more years of City of Roanoke creditable
service, be eligible for the $159.00 monthly supplement as provided to City employees,
constitutional officers and their employees.
The attached resolution is recommended for your approval.
Sincerely,
Director of Finance
JDG:s
Attachment
c:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Kenneth S. Cronin, Manager, Personnel Management
George M. McMillan, City Sheriff
Jesse A. Hall, Deputy Director of Finance
Joyce Sparks, Retirement Administrator
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 8, 1999
File #60-183
J. Blair Mitchell, Vice-President
Hammond-Mitchell, Inc.
P. O. Box 428
Covington, Virginia 24426
Dear Mr. Mitchell:
I am enclosing copy of Ordinance No. 34140-010499 accepting the bid of Hammond-
Mitchell, Inc., in the amount of $86,200.00, for construction of public facility improvements
at the City's Public Works Service Center, in order to comply with State and Federal
environmental regulations; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, January 4, 1999.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
VV. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
J. Blair Mitchell
January 8, 1999
Page 2
pc:
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator
D. Darwin Roupe, Manager, Supply Management
H:~.~,GEN DA99~JAN4.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 8, 1999
File g60-183
SANDRA H. EAKIN
Deputy City Clerk
Larry G. Conner, Jr., President
Aaron J. Conner General Contractor, Inc.
221 Kessler Mill Road
Salem, Virginia 24153
/~aem R. Hedrick, President
Construction Co., Inc.
P. O. Drawer 1089
Bluefield, Virginia 24605
Stephen C. Rossi, President
S. C. Rossi & Company, Inc.
1410 16th Street, S. E.
Roanoke, Virginia 24014
Gentlemen:
I am enclosing copy of Ordinance No. 34140-010499 accepting the bid of Hammond-
Mitchell, Inc., in the amount of $86,200.00, for construction of public facility improvements
at the City's Public Works Service Center, in order to comply with State and Federal
environmental regulations; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, January 4, 1999.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Mary~k'Pa~er,F. CMC/AAE
City Clerk
MFP:Io
Enclosure
H:~AGENDAg~JAN4. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34140-010499.
AN ORDINANCE accepting the bid of Hammond-Mitchell, Inc., for the public facility
improvements at the Public Works Service Center, upon certain terms and conditions, and awarding
a contract therefor; authorizing the proper City officials to execute the requisite contract for such
work; rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Hammond-Mitchell, Inc., in the total amount of $86,200 for the public
facility improvements at the Public Works Service Center, as is more particularly set forth in the
City Manager's report dated January 4, 1999, to this Council, such bid being in full compliance with
the City's plans and specifications made therefor and as provided in the contract documents offered
said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
4. Ia order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
January 8, 1999
File #60-183
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34139-010499 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for transfer of
$94,800.00, in connection with a contract with Hammond-Mitchell, Inc., for construction of
certain improvements at the City's Public Works Service Center to comply with State and
Federal environmental regulations. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, January
4, 1999.
~'~Sincerely' ~. ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit.B: Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
H:~AGENDA99UAN4.WPD
James D. Grisso
January 8, 1999
Page 2
pc:
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA99~JAN4.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 4th day of January, 1999.
No. 34139-010499.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government
Public Facility Improvements - PWSC (1) ......................
Environmental Issues - PWSC (2)..~ ..........................
1) Appropriated from
General Revenue (008-052-9671-9003) $ 94,800
2) Appropriated from
General Revenue (008-052-9670-9003) (94,800)
$ 17,111,523
94,800
355,200
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
January 4, 1999
.iC;ouncil Report No. 99-100
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
PUBLIC FACILITY IMPROVEMENTS, PROJECT 6396
BID NO. 98-11-24
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin Hudson
William F. Clark
CES/CMH/kw
Attachment: Bid Committee Report
C~
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
January 4, 1999
Council Report No. 99-100
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
PUBLIC FACILITY IMPROVEMENTS, PROJECT 6396
BID NO. 98-4-15
I concur with the Bid Committee recommendation relative to the above project and recommend
it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/CMH/kw
Attachment: Bid Committee Report
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
January 4, 1999
Council Report No. 99-100
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
PUBLIC FACILITY IMPROVEMENTS, PROJECT 6396
BID NO, 98-4-15
Background on the subject in chronological order is as follows:
Ac
Certain improvements at the City of Roanoke Public Works Service Center are
recommended to comply with state and federal environmental regulations.
Recommended improvements include construction of a vehicle wash rack that
will direct soiled wash water to the sanitary sewer system and construction of
a containment system for liquid roadway de-icing solutions.
II.
Current situation is as follows:
Project for the public facility improvements was advertised on Sunday
November 5, 1998, and bids were publicly opened and read aloud by D. Darwin
Roupe, Manager of Supply Management, on Tuesday, December 1, 1998.
Four (4) bids were received for the project with Hammond-Mitchell, Inc., 1555
Dolly Ann Drive, Covington, Virginia 24426, submitting the Iow bid in the
amount of ~86,200 for the contract
C. The total construction cost of the project is estimated as follows:
Construction Contract $86,200
Contingency 8,600
Total $94.800
Ill.
Issues in order of importance are as follows:
A. Cost
B. Fundina
C. Schedule
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
PUBLIC FACILITY IMPROVEMENTS, PROJECT 6396
BID NO. 98-4-15
January 4, 1999
Page 2
IV.
Alternatives in order of feasibility are as follows:
Ao
Authorize the City Manager to execute a unit price contract, in a form approved
by the City Attorney, with Hammond-Mitchell, Inc., in the amount of $86,200
with 90 calendar days for completion with a project contingency of $8.600.
Cost is 28.6% above the Engineer's estimate of $67.000. The range of
bids received would indicate that our original estimate was too Iow.
Funding is available in account 008-052-9670-9003, Environmental
Issues - PWSC, and may be transferred to a new account to be
established by the Director of Finance entitled "Public Facility
Improvements - PWSC." Funding was appropriated to this account from
CMERP via City Council approval of Ordinance 34051 in October, 1998.
o
Schedule for the project will be satisfied. The project will be completed
by the Spring of 1999.
Do not authorize the City Manager to execute a contract with Hammond-
Mitchell, Inc.
1. Cost would be based on future bids.
2. Fundino would remain available
3. Schedule for the project will be delayed.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to execute a unit price contract, in a form approved
by the City Attorney, with Hammond-Mitchell, Inc., in the amount of $86,200
with 90 calendar days for completion and a project contingency of $8,600.
Authorize the transfer of $94.800 from 008-052-9670-9003 to an account to
be established by the Director of Finance entitled "Public Facility Improvements
- PWSC."
CMH/kw
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
PUBLIC FACILITY IMPROVEMENTS, PROJECT 6396
BID NO. 98-4-15
January 4, 1999
Page 3
Attachment: Bid Tabulation
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
PUBLIC FACILITY IMPROVEMENTS
PROJECT 6396
BID NO. 98-11-24
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on ,Tuesday,
December 1, 1998, at 2:00 p.m.
Hammond-Mitchell, Inc. $86,200
Aaron J. Conner, General Contractor, Inc. $97,050
Corte Construction, Inc.. $123,000
S.C. Rossi and Company, Inc. $151,000
Estimated Cost: 867,000..
Office of the City Engineer
Roanoke, Virginia
January 4, 1999
CITY OF ROANOKE'
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 8, 1999
File #70-166-468
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 34127-010499 authorizing the City Manager to
execute a Permit Agreement containing indemnification language to provide for removal
of a fire escape on the rear portion of the structure on real property identified by Official
Tax No. 1011512, commonly known as 118 Campbell Avenue, S. W. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, December 21, 1998, also adopted by the Council on second reading
on Monday, January 4, 1999, and will be in full force and effect ten days following the date
of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Nelson M. Jackson, Manager, Building Maintenance/Custodial Services
H:~AGE NDA~3~JAN4.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34127-010499.
AN ORDINANCE authorizing the City Manager to execute a Permit Agreement containing
indemnification language to provide for the removal of a fire escape on the rear portion of the
structure on real property identified by Official Tax Map No. 1011512, commonly known as 118
Campbell Avenue, S.W.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and the
City Clerk are authorized, for and on behalf of the City, to execute and attest, respectively, a Permit
Agreement containing indemnification language to provide for the removal of a fire escape on the
rear portion of the structure located on real property identified by Official Tax Map No. 1011512,
commonly known as 118 Campbell Avenue, S.W., upon form approved by the City Attorney, and
as set forth in the report to this Council dated December 21, 1998.
ATTEST:
City Clerk.
H :\ORD-GEN'~OPA- SI'~EN
The Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
December 21, 1998
Council R~ort No: 98-47:)
SUBJECT: Permit Agreement to allow city to remove fire escape on rear of 118
Campbell Avenue.
I. Background
Ao
Ci_ty of Roanoke owns a historic building located at 118 Campbell
Avenue.
Bo
A fire escape, which is no longer used or needed, is located on the
rear of the building. The obsolete fire escape which encroaches on
adjacent property owned by Shenandoah Building Associates, L.P. (SBA)
needs to be removed to facilitate the future sale of the property.
II. Current Situation
Ao
A Permit Agreement (attached) allowing for the removal of the fire escape
by the City has been prepared by the City Attorney and has been executed
by the adjacent property owner.
A condition of the Permit Agreement that SBA is requiring, states that the
City must indemnify SBA against any damage to their property, property
of others, or personal injury as a result of the City's use of their property
in the removal of the fire escape.
Co
Building Maintenance Department has solicited quotes on removing the
fire escape and the lowest was $2,655 submitted by Alan L. Amos, Inc.
II. Issues
A. Historic Preservation
B. Economic Development
D. Funding
VI. Alternatives
A°
Authorize the City Manager to execute the attached Permit Agreement
containing the indemnification language.
The Honorable Mayor David A. Bowers
and Members of City Council
December 21, 1998
Page 2
Historic Preservation of 118 Campbell Avenue will be
advanced.
o
Economic Development program will be advanced by removing an
obstacle to the future sale of the building.
Funding in the amount of $2,655 is available in the Building
Maintenance Account.
Bo
Do not authorize the City Manager to execute the Permit Agreement
containing the indemnification language.
Historic Preservation of 118 Campbell Avenue will be
hindered.
Economic Development program will be hindered by not removing
an obstacle to the future sale of the building.
3. Funding is not an issue.
Recommendation is that City Council concur with Alternative "A" and
take the following action:
Authorize the City Manager to execute the attached Permit Agreement
containing the indemnification language.
CC;
City Attorney
Director of Utilities and Operations
Director of Public Works
Director of Finance
Assistant City Attorney
Manager, Building Maintenance
Respectfully Submitted,
W. Robert Herbert
City Manager
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
January 8,1999
File #51
SANDRA H. EAKIN
Deputy City Clerk
Alton B. Prillaman, Attorney
Jolly, Place, Fralin & Prillaman, P. C.
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. Prillaman:
I am enclosing copy of Ordinance No. 34133-010499 amending certain proffered
conditions in conjunction with the rezoning of a tract of land lying on the southerly side of
Campbell Avenue, S. E., bearing Official Tax No. 4011103, as shown in a document
entitled "Petition to Amend Proffered Conditions No. 2 of the Amended Petition to Rezone",
filed in the City Clerk's Office on November 16, 1998, and as set forth in a report of the City
Planning Commission dated December 21, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Monday, December 21,
1998, also adopted by the Council on second reading on Monday, January 4, 1999, and
will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Mr. Randall Wayne Brown, 804 Moorefield Road, #302, Richmond, Virginia 23236
Murphy Oil USA, Inc., P. O. Box 7000, El Dorado, Arizona 71731
Born Again Christian Construction Company, Rt. 1, Box 189-A, Madison Heights,
Virginia 24575
Mr. John Solomond, 9000 Swift Creek Road, Fairfax Station, Virginia 22039
Mr. John N. Lampros, 1902 Cantle Lane, S. W., Roanoke, Virginia 24018
Commonwealth of Virginia, Campbell Avenue, S. E., Roanoke, Virginia 24011
Alton B. Prillaman
January 8, 1999
Page 2
pc:
Mr. and Mrs. Glenn E. Moore, 321 Campbell Avenue, S. E., Roanoke, Virginia
24018
Ralph Smith, Inc., 2141 Patterson Avenue, S. VV., Roanoke, Virginia 24016
Mr. Benton Miller, 2569 Hidden Valley Road, Hiawassee, Georgia 30546
Colonial Outdoor Advertising, Inc., 2512 Carolina Avenue, S. W., Roanoke, Virginia
24014
Blue Cross and Blue Shield of Southwestern Virginia, P. O. Box 85640, Richmond,
Virginia 232285
VV. Robert Herbert, City Manager
Evelyn S. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~AGENDA99UAN4.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34133-010499.
AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of the City of Roanoke
(1979), gs amended, and Sheet No. 401, Sectional 1976 Zone Map, City of Roanoke, in
order to amend certain conditions presently binding upon certain property previously
conditionally zoned C-3, Central Business District.
WHEREAS, JJ&T Partnership, filed an application to the Council of the City of
Roanoke to amend certain conditions presently binding upon a tract of land located on the
southerly side of Campbell Avenue, S.E., and designated as Official Tax Nos. 4011103,
which property was previously conditionally rezoned by the adoption of Ordinance No.
33012-070196, adopted July 1, 1996; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by {}36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on December 21, 1998, after due and timely notice thereof as required by § 36.1-
693, Code of the City of Roanoke (1979), as amended, at which heating all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
amendment; and
WHEREAS, this
recommendation made
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the conditions now binding on that certain tract of land located on the southerly side of
Campbeg Avenue, S.E., and designated as Official Tax Nos. 4011103, and the matters
presented at the public hearing, should be amended as requested.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
{}{}36.1-3 and 36.1-4, Code of the City of Roanoke (1979), as amended, and Sheet No. 401
of the Sectional 1976 Zone Map, City of Roanoke, be amended to reflect the changes in
proffered conditions as shown in the document entitled "Petition to Amend Proffered
Conditions No. 2 of the Amended Petition to Rezone," filed in the City Clerk's Office on
November 16, 1998, and as set forth in the report of the Planning Commission dated
December 21, 1998.
ATTEST:
City Clerk.
H :\ORD-RF..Z~OAP- J'JT
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 21, 1998
SANDRA H. EAKIN
Deputy City Clerk
File #51
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from Alton B. Prillaman, Attorney, representing JJ&T
Partnership, requesting amendment of the proffered conditions for rezoning of a tract of
land lying on the southerly side of Campbell Avenue, S. E., Official Tax No. 4011103,
which rezoning was previously approved by the Council of the City of Roanoke, pursuant
to Ordinance No. 33012-070196 adopted on July 1, 1996.
Sincerely,
Mary F P~arker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Alton B. Prillaman, Attorney, Jolly, Place, Fralin & Prillaman, P. C., P. O.-Box
20487, Roanoke, Virginia 24018-0049
Evelyn S. Lander, Acting Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
PETITION TO AMEND PROFFERED
IN THE COUNCIL OF THE CITY OF ROANO~,~, ~IRGINIA
IN RE:
Petition to amend proffered conditions for
a tract of land lying in the
City of Roanoke, identified as Official Tax
Map No. 4011103; lying on the
southerly side of Campbell Avenue, S.E.,
Roanoke, Virginia
TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY OF ROANOKE:
By Ordinance No. 33012-070196, adopted by this council on
July 1, 1996, the property which is the subject of this Petition
(Official Tax #4011103) was rezoned from LM, Light Manufacturing
District to C#, Central Business District, subject to certain
conditions proffered by the Petitioner. A copy of said Petition
and Ordinance is attached hereto as EXHIBIT "A" and the proffered
condition of said ordinance is set out below:
Upon completion and occupancy o the new proposed
convenience store on the property, JJ&T proffers that the
new building will be used solely for a neighborhood
convenience store, and that the existing building, the
former "Spur Station," will e removed or used for storage
only. The inside area to be used for storage will be
attractively screened with Venetian or other blinds, from
public view.
That subsequent to the adoption of said Ordinance, the
Petitioner has determined that a change in a proffered condition is
desirable in order to provide for the use of the existing building
previously used an a convenience store. Accordingly, the
Petitioner wishes to hereby request that proffer number two (2.) be
eliminated, and that the following proffer be accepted in lieu of
existing proffer number 2. All other proffered conditions to
remain in effect.
JJ&T proffers that the new building will be used solely for a
neighborhood convenience store, and that the existing building, the
former "Spur Station," will not be used as a convenience store nor
for the sale of any food and beverage to the public nor for any use
incompatible with a convenience store. The current proposed use is
for a drop off and pick-up point for a laundry and some sewing
alterations. Any future use will not interfere or compete with the
convenience store, and parking spaces for the former "Spur Station"
will be limited to five (5) spaces.
Attached as an EXHIBIT are the names, addresses and tax number
of the owners of all the lots of property immediately adjacent or
immediately across the street or road from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described
tracts be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the city of Roanoke.
Respectfully submitted this 17th day of September, 1998.
JJ&T Partnership
By
Alton B. Prillaman, Esq.
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
Counsel for Petitioner
2
The Roanoke Times
Ad Number: 1031765
'Publisher's Fee: $96.66
ALTON B. PRILLAMAN, ATTO
JOLLY, PLACE, FRALIN & P
P. O. BOX 20487
ROANOKE, VA 24018
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
12/03/98 FULL RUN - Thursday
12/03/98 FULL RUN - Thursday
12/10/98 FULL RUN - Thursday
12/10/98 FULL RUN - Thursday
Witness, this 14thday of December 1998
Authorized Signature
NO1]CE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of
Roanoke will hold a Public
~onrlng on Monday, Deoambe~
.~1, 1998, at 7:00 p.m., or es
~onn thn'uefl~r ue tho matt~
Chamber In the Munlclpel
Bu ~ng, 215 Church Avenue:
S.W., on the quest on m
amm~dinit ~ ~
ontho reamln~ofa~m
land located ue ~ ~
side of CanlRbell Avenue, $.E.,
end designated a~ Of~ctal Tax
No. 4011103. ,
A coy of this proposal is avail-
able for public Ip~one~m in the
456, M.nicipbl Building. All
pm~ies In interest may appear
on the above date and ho
GIVEN under my hand this :~rd
Me~ F. Parker, CRy Clerk
(1031765)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing on Monday,
December 21, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of
amending conditions proffered on the rezoning of a tract of land located on the southerly side
of Campbell Avenue, S.E., and designated as Official Tax No. 4011103.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 3rd day of December , 1998.
Mary F. Parker, City Clerk.
H:\NOTICE\NAP-JJT
~CHARTERED
Roanoke City Planning Commission
December 21, 1998
The Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from JJ&T Partnership, petitioner, represented by Alton B.
Prillaman, attorney, to amend a condition proffered in conjunction with
Ordinance No. 33012-070196, dated July 1, 1996, rezoning property
located on Campbell Avenue, S.E., beating Official Tax No. 4011103.
I. Background is as follows:
mo
Purpose of the current request to amend the condition, as stated in the petition, is
to provide for the use of a second building on the site which formerly was used as
a convenience store (Spur Station).
The original rezoning to C-3, Central Business District, was approved by City
Council on July 1, 1996. (The original rezoning addressed two parcels; however,
proffers applied to only one of these parcels, Official Tax No. 4011103, which is
the subject of the current petition.) At the time of the rezoning, the former use of
this parcel was a legal, non-conforming convenience store with gas islands. The
use had been discontinued for less than two years.
Co
Parcels originally requested for rezoning were in the special flood hazard area and
subject to floodplain development regulations.
Parcel with Official Tax No. 4011103 previously was zoned LM, Light
Manufacturing District and abuts the LM district which extends along eight
blocks of Campbell Avenue, S.W., to the east; the subject property is across from
Norfolk Southern yards, zoned HM, Heavy Manufacturing District. Zoning of
this area for light manufacturing is appropriate and the goal for the area is
industrial development.
Eo
Rather than continuing the existing legal, non-conforming use, which could have
included cosmetic and safety upgrades to the property, petitioner sought to rezone
the property in order to construct a new convenience store on the property.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
Petitioner requested extension of the C-3,Central Business District. As a result,
the following planning issues arose:
The existing, non-conforming use of the property as a highway
convenience store (the Spur Station) was not a use that is encouraged in
the Central Business District.
Petitioner could not meet the zoning ordinance requirements to rezone the
property to C-2, the district which allows highway convenience stores,
because the C-2 district requires a minimum of two acres and subject
parcel is 0.37 acre, more or less. (There is no adjacent C-2 district which
could have been extended.)
A new highway convenience store could not have met the use
requirements of the C-3, Central Business District.
Fo
Petitioner requested to rezone the property to C-3, Central Business District, in
order to construct a new building for use as a neighborhood convenience store and
to continue the use of the gasoline islands as a non-conforming use.
Go
To make the proposed use as harmonious as possible with the C-3, Central
Business District, the petitioner proffered that there would be only one permitted
use on the property and that, when the new convenience store had been built and
occupied, the former Spur Station store would be used for storage only or it would
be removed from the site.
Ho
The following conditions were proffered by JJ&T Partnership for Official Tax No.
401103:
That the proposed development on Tax Map #4011103 will be in
substantial conformity with the site plan prepared by John P. Cone, Jr.,
Architect, dated February 1996, a copy of which is attached to this Petition
as Exhibit C, subject to comprehensive site development plan review by
the city.
Upon completion and occupancy of the new proposed convenience store
on the property, JJ&T proffers that the new building will be use solely for
a neighborhood convenience store, and that the existing building, the
former "Spur Station", will be removed or used for storage only. The
inside area to be used for storage will be attractively screened with
Venetian or other blinds, from public view.
o
JJ&T will paint and maintain the existing retaining wall a neutral or earth
tone color.
Members of Council
Page 3
In lieu of the required 1 O-foot buffer, JJ&T will construct a barrier type
fence, made of chain link, along the entire length of the rear property line,
5 to 6 feet in height to buffer the property from the public, subject to the
approval of the zoning administrator.
The proferred conditions set forth herein shall be met within 18 months
from the date of the effective date of the rezoning or 90 days from the date
of a certificate of occupancy for the new building, whichever is earlier.
Following the approval of the rezoning, a new convenience store was constructed
on the site. TOP Cleaners and Alterations currently occupies the second structure
on the site which housed the former Spur Station and which petitioner proffered
would be used for storage only or removed. This occupation of the former Spur
Station store has been cited by the Zoning Administrator as being in violation of
the city's zoning ordinance and proffered conditions.
II. Current situation is as follows:
Petition to amend a proffered condition was filed on September 17, 1998. The
petitioner requested that proffer No. 2 of the Third Amended Petition to Rezone
be repealed and that a new proffer No. 2 be substituted. A first amended petition
to amend the proffered conditions was filed on October 26, 1998.
Planning Commission public heating was held on November 4, 1998. Mr. Alton
Prillaman appeared before the commission on behalf of petitioner and stated that
at the time his clients had received approval of the rezoning in 1996 it had been
proffered that only one convenience store operation would be located on the
property. He said that currently the property was being used as a pick-up and
drop-off laundry and alterations establishment which was in violation of the
conditions of the 1996 rezoning. Mr. Prillaman said that he would like to amend
the proffer to allow for that operation in addition to the current convenience store.
Mr. Prillaman said he did not think the laundry use was detrimental and requested
the Commission to approve the amendment.
Ms. Tam Roop gave the staff report, noting that the background of the rezoning
was very important. She said the parcel had originally been zoned for light
manufacturing use and that the original use of the Spur Station building could
have been continued as a legal, nonconforming use if petitioner had desired.
However, she said, petitioner wanted to construct a new convenience store on the
property and requested extension of the C-3, Central Business District, in order to
do so. Several planning issues developed as a result of the rezoning request, she
said, including the fact that a new highway convenience store (with gas islands)
was not a permitted use in the C-3 district. Petitioner, she stated, instead sought
Members of Council
Page 4
to build a new neighborhood convenience store and to continue the use of existing
gas islands as a nonconforming use.
Ms. Roop said that in order to make the proposed use as harmonious as possible
with the C-3 district petitioner had proffered that there would be only one
permitted use on the property and that the original convenience store, which had
housed the Spur Station, would be used for storage only or removed once the new
convenience store had been constructed.
That proffer was key to staff's decision to recommend approval of the rezoning,
she stated, because it ensured that the use of the site would be only minimally
expanded. Ms. Roop said that the Zoning Administrator had cited TOP Cleaners
and Alterations, the second use on the property, as being in violation of the city's
zoning ordinance and proffered conditions. She noted, also, that the city's
Economic Development Administrator had expressed strong opposition to the
change in proffered condition. She said staff had received no comments from the
neighborhood organization or adjoining property owners.
Staff recommend denial of the request, Ms. Roop, said, finding that: the existing
proffer was appropriate and supported sound planning principles; the substitute
proffer would enable an increase in the intensity of the use of subject property,
contrary to good planning principles; and petitioner was currently in violation of
the city's zoning ordinance.
Mr. Butler said that he did not think staff had taken into consideration the
character and nature of the block of Campbell Avenue under consideration. Ms.
Roop said the parcel is located on the edge of a very viable industrially zoned
area. She said that the issue was that the owner essentially has a highway
convenience store in a C-3 zone, where a neighborhood convenience store is
allowed. Mr. Rife asked if a dry cleaning establishment is allowed in a C-3 zone
and Ms. Roop responded that it is.
Mr. Prillaman clarified that the establishment is really a drop-off for dry cleaning
and alterations and that no dry cleaning is done on premises. He admitted that the
property owners are not in compliance with the proffer.
Mr. Butler asked for comments from the audience and there were none.
Mr. Talevi advised that the second sentence of the proffer was unenforceable and
asked Mr. Prillaman to submit an amended petition clarifying the language of the
substitute proffer and including all proffers relative to the property. Mr.
Prillaman state that he would be happy to do so.
Members of Council
Page 5
There being no further discussion, Mr. Butler called for a vote. The request was
approved 3 to 2.
E. Petition to Amend Proffered Condition No. 2 of the Petition to Rezone was filed
III.
on November 13, 1998. The amended proffer No. 2 is as follows:
The new building will be used solely for a neighborhood convenience store
and the existing building, the former Spur Station, will be used as a drop-off and
pick-up point for a laundry and some sewing alterations.
F. The Comprehensive Plan recommends that:
1. development of new or existing commercial areas should be carefully
planned and designed to promote quality development and good land use;
and
2. development in the flood plain or flood-prone areas should be minimized.
Alternatives are as follows:
A. City Council approve the request to amend proffered condition.
1. Zoning status would change by way of Proffer No. 2 of the Third
Amended Petition to Rezone, dated July 1, 1996, which would be deleted
and a new condition, as states in item II.E. which would be substituted.
2. Intensity of the existing land use would be increased and the current use of
the former Spur Station, which is in violation of the City's zoning
ordinance, would be made conforming.
3. Economic development would be addressed by way of an additional
business being provided.
4. Comprehensive plan could be followed.
B. City Council deny the request to amend proffered condition.
1. Zoning status would not change, thus continuing non-conforming status.
2. Intensity of land use would not be allowed to continue through existing
use of Spur Station which is in violation of City's zoning ordinance.
3. Economic development would not be addressed by way of an additional
business being provided.
Members of Council
Page 6
4. Comprehensive plan could be followed.
IV. Recommendation:
Planning Commission, by a vote of 3 -2, (Mr. Chrisman and Mr. Dowe voting no; Mrs.
Duerk and Mr. Manetta absent) recommended approval of the requested repeal of proffer
and substitution of new proffer with amendments as agreed to by petitioner's attorney.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairmafi
Roanoke City Planning Commission
ESL:TR:mpf
attachments
cc: Assistant City Attomey
Director of Public Works
City Engineer
Building Commissioner
Petitioner's Agent
MARY F. PARKER, CMC~AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 17, 1998
SANDRA H. EAKIN
Deputy City Clerk
File//51
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am
enclosing copy of a petition under date of November 13, 1998, to Amend Proffered Condition No.
2 as contained in the Third Amended Petition to rezone a tract of land lying on the southerly side of
Campbell Avenue, S. E., identified as Official Tax No. 4011103, which rezoning was previously
approved by the Council of the City of Roanoke, pursuant to Ordinance No. 33012-070196 adopted
on July 1, 1996, which was filed in the City Clerk's Office on October 26, 1998, by Alton B.
Pfillaman, Attorney, representing JJ&T Partnership.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc~
The Honorable Mayor and Members of the Roanoke City Council
Alton B. Pfillaman, Attorney, Jolly, Place, Fralin & Pfillaman, P. C., P. O. Box 20487,
Roanoke, Virginia 24018-0049
Evelyn S. Lander, Acting Chief, Planning and Community Development
/~Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H LR.EZONING 98La, LTON WPD
PETITION TO AMEND PROFFERED CONDITION NO.
OF THE PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Petition to amend proffered conditions for
a tract of land lying in the
City of Roanoke, identified as official Tax
Map No. 4011103; lying on the
southerly side of Campbell Avenue, S.E.,
Roanoke, Virginia
2
TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY OF ROANOKE~
By Ordinance No. 33012-070196, adopted by this council on
July 1, 1996, the property which is the subject of this Petition
(Official Tax #4011103) was rezoned from LM, Light Manufacturing
District to C-3, Central Business District, subject to certain
conditions proffered by the Petitioner. A copy of said Petition
and Ordinance is attached hereto as EXHIBIT "A" and the proffered
conditions of said ordinance are set out below:
1. That the proposed development on Tax Map #4011103 will be
in substantial conformity with the site plan prepared by John P.
Cone, Jr., Architect, dated February 1996, a copy of which is
attached to this Petition as ExwIBIT C, subject to comprehensive
site development plan review by the City.
2. Upon completion and occupancy of the new proposed
convenience store on the property, JJ&T proffers that the new
building will be used solely for a neighborhood convenience store,
and that the existing building, the former "Spur Station," will be
removed or used for storage only. The inside area to be used for
storage will be attractively screened with Venetian or other
blinds, from public view.
3. JJ&T will paint and maintain the existing retaining wall
a neutral or earth tone color.
4. In lieu of the required 10 foot buffer, JJ&T will
construct a barrier type fence, made of chain link, along the
entire length of the rear property line, 5 to 6 feet in height to
buffer the property from the public, subject to the approval of the
zoning administrator.
5. The proffered conditions as set forth herein shall be met
within 18 months from the date of the effective date of the
rezoning or 90 days from the date of a certificate of occupancy for
the new building, whichever is earlier.
That subsequent to the adoption of said Ordinance, the
Petitioner has determined that a change in a proffered condition is
desirable in order to provide for the use of the existing building
previously used as a convenience store. Accordingly, the
Petitioner wishes to hereby request that proffer number two (2.) be
amended, and that the following proffer be accepted in lieu of
existing proffer number 2. All other proffered conditions to
remain in effect.
o
The new building will be used solely for a neighborhood
convenience store and the existing building, the former
Spur Station, will be used as a drop-off and pick-up
point for a laundry and some sewing alterations.
Attached as an EXHIBIT are the names, addresses and tax number
of the owners of all the lots of property immediately adjacent or
immediately across the street or road from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described
tracts be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 13th day of November, 1998.
JJ&T Partnership
By
Alton B. Prillaman, Esq.
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
Counsel for Petitioner
2
iN TF._~ COUNTiL OF ~ CITY OF ROANOK~, ViRG!A'iA
:' .*--N RE: Rezoning of two tracts of land .lying in =he
'-~7:-:.L.:-'::".... City of Roanoke, idenzified as ·Official Tax
-' Map ~40!1102 and 4011103; . ..lying.. on . =he_.
r '.--.~'"'.' r - .L'~& · '.._ _' .' ...... .' '. · '
-' ......... proffered by JJ&? Partnership and pertaining
-:7+.:'-..-'.' :'..:': to parcel under Official Tax Map g401110~.
T~.IRD AMENDED PETITION TO REZON~
.... ' ...... TO'TH~ HONORABLE MAYOR AND' MEMBERS O'F-TltE COUNCIL"Or THE CmTY OF
The Petitioner, JJ&T Partnership (hereinafter' 'JJ&T)' have
............. contracted to purchase 'land in the City of Roanoke containing 0.36.7
_ .. --acres, more or less --located along .the .southerly side of CamDbe!l
'"':'"" .... :"'~ .... " ..... ' ................. -' i'... '"' ........ . '-".~ . · -°
:'.-...' ~venue and being Tax MaD. Number 4011103 (a p!a='of which is
'7..'.]:~. .... '"=~ ..... ' ........... '=-. 7. .. - ..... .. ..~. .......
'~r~:::..' :- /, ~t~ach~d'~:~s .'EI~iI~!T"A)-."~ Said.-trac~..i$"cu-~-_~en~ly-zoned LM, 7Light
~_~.'--.~--z~--.._7,7 ' . ....... 'i' .. ~ ........ :'-."-..:-2 ...". ..... :'....;. 1;~.-'._2. 2 ..... -
cD.<-,::_':_. :--.'Mandfacturing Distri'ct: 'The-Petitidner, Randall Wayne Brown, owns
.... ~!and _ adjacent to said properu, y, containing approximaue!y 0.25
· acres, more or less, described as Tax Map Number 4011102 (shown on
·.uax map at~ached .as F~'~--TBIT B).. Said :rac: is currently zoned
'hg l-' -~r'~ ' ' ~ui g~t'":.~Manuf a ct~ri~g ' Di s~ri ct . ..
.... · ' Pursuant' %o ~36.!'-690; Code of the City-of'Roanoke (!979), as
. . amended, the Petitioner, JJ&T requests that the said property (Tax
Map #4011103) be rezoned from LM, Light Manufacturing Distric~ to
.~.'.7.~ C3, Central Business District, subject to certain conditions set
.... · forth below, for the purpose of constructin~ a new convenience
Store shown on the site plan at~ached as EXHIBIT C. Petitioner,
Randall Wayne Brown (Tax Map ~.40!!!02), joins in this reques~
Central Business Dis=riot, for =he pu-'-pose of placing =he existing
leased parking facility in=o' a conforming zoning
classification. - ................. . .... . ........
~__ ..... ... "The 'PetitiOners '~e!i-eve' %h'e~]rezo'ni~g ""of '.the' Said "~acts of . '
land will further the intent and purposes of the City Zoning
Ordinance and its Comprehensive Plan in that it will bring the
existing and proposed development into conformity with =he
appropriate zoning classification.
PROFFERS UNIQUE TO JJ&T PROPERTY
The Petitioner, JJ&T, contract purchaser of Official Tax Map
#4011103, hereby proffers and agrees that if said tract is rezoned
· _-.._as .. requested that' the rezonin~ will be. subject -to and the
' - Pe=itioner"wil!'.abide by =he following conditions once '=he"new
building is constructed:
!. That the Drooose~ deval6Pment on Tax Map #4011103 Will be
in substantial conformity with the si~e plan prepared by Job~n P.
Cone, Jr., ~Jchiuec~, da=ed Feb_--ua_--y 1996, a copy of wkich is
attached to this Petition as ~iBiT C, subject to comprehensive
--si~e dave!opm~nt plan review by the Ci=y.
.2. Upon comp!e=ion and occupancy of .the .new proposed
convenience store on ~he proper~y, JJ&T proffers that the new
building Will be used solely for a neighborhood convenience store,
and that the existing building, the former "Spur Station," will be
'removed or used for storage only. The inside area to be used for
storage will be a~t actively screened with Venetian or othe
blinds, from public view.
· ' 3. JJ&T'will paint and maintain the existing retaining.wall
cons=~c= a barrier =~e fence, made of chain li~, along
entire length of the rear property line, 5 to 6 feet in height
buffer =he property from the public, subject to the approval of the
zoning administrator.
5. The proffered conditions as set forth.herein shall be.met
within 18 months from the date of the effective date of the
rezoning.or 90 days from ~he date of a certificat~ of occupancy for
_.theinew building,-whichever is-earlier.- ................ _
'' "'-~" "' At=ached as EX]iIBIT D are the names, addresses and taX'numbers
of the owners of all'the lots of property immediately adjacen~ or
~.im~e~ia=e!y."across - a -street or · road "f~m i. the proper=y to be
rezoned.
Wi~.REFO.R_E, the Petitioners request the? -~- above-described
~racts be rezoned as requested in accordance wi~h the provisions cf
Zoning. Ordinance of the City of Roanoke.
'Respectfully submitted this /~
day'of May, !996.
By:
By:
Rand .~., 1 Wayn~Brown
Of CoUnsel
Alton B. Pri!!aman/Counse! for Pe:i=ioner$
JOLLY, P',.2%C-_-, FRJtLIN & PRILLAF~N, P.C.
2912 ----icc:tic Road, SW
P. O. Box 20487
-'. RoanOke, VA 24018
,,
i
:
I!~ '
I
4~:222
=0!!"42
40~1~Z
Ci'.y of Roanoke
Chute/9 )~ve., _cE
Roanoke, VA 240'_,3
Born A~cain Chris~.ian
Cons =.-u c= i on Compa~ny
-~ : Box ~.=;A-
Madison }{el_cb%s, VA 24575
Jo:~n
9000 $wif= Creek Road
Fairfa.x Sue=ion, VA 22039
Job_n .~. Lampros
!902 Canu'_,e La,-ne, $.~'.
R~.noke, VA 240'_, ~
Re!oh Smi=h, %nc.
2!4! Pa~=er$on Ave.,
Roanoke, ¥'A 24016
M__i_r
25~9 Ridden ~a!ley Road
Eiawassee, GA 30546
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1998
File #51
Alton B. Prillaman, Attorney
Jolly, Place, Fralin & Prillaman, P. C.
P. O. Box 20487
Roanoke, Virginia 24018-0049
Dear Mr. Prillaman:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, December 21, 1998, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of JJ&T Partnership, to amend
a condition proffered in conjunction with Ordinance No. 33012-070196, dated July 1, 1996, rezoning
property located on Campbell Avenue, S. E., bearing Official Tax No. 4011103.
For your information, I am enclosing copy of a notice of the public hearing, and the Roanoke City
Planning Commission report with regard to the matter. Please review the documents and if you have
questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with
regard to the City Planning Commission report should be directed to the Department of Planning and
Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the December 21 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
N :\CKLO F'3~e. ZONING. 98kALTON. WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1998
File #51
Mr. Randall Wayne Brown
Murphy Oil USA, Inc.
City of Roanoke
Bom Again Christian Construction Company
Mr. John Solomond
Mr. John N. Lampros
Commonwealth of Virginia
Mr. and Mrs. Glenn E. Moore
Ralph Smith, Inc.
Mr. Benton Miller
Colonial Outdoor Advertising, Inc.
Blue Cross and Blue Shield of Southwestem Virginia
Ladies and Gentlemen:
Pursuant to provisions of Resolmion No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public heating for Monday, December 21, 1998, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of JJ&T Partnership, to amend
a condition proffered in conjunction with Ordinance No. 33012-070196, dated July 1, 1996, rezoning
property located on Campbell Avenue, S. E., bearing Official Tax No. 4011103. The City Planning
Commission has recommended approval of the request. If you would like to receive a copy of the
report, please call the City Clerk's Office at 853-2541.
This letter is provided for your information as an interested and/or adjoining property owner. If you
have questions with regard to the matter, please call the Department of Planning and Community
Development at 853-2344.
N :\CK.LO 1 ~RF..ZON lNG 9 8'xALTON WPD
Mr. Randall Wayne Brown
Murphy Oil USA, Inc.
City of Roanoke
Bom Again Christian Construction Company
Mr. John Solomond
Mr. John N. Lampros
Commonwealth of Virginia
Mr. and Mrs. Glenn E. Moore
Ralph Smith, Inc.
Mr. Benton Miller
Colonial Outdoor Advertising, Inc.
Blue Cross and Blue Shield of Southwestem Virginia
November 30, 1998
Page 2
SHE:lo
Sincerely,
Sandra H. Eakin
Deputy City Clerk
N: \CKLO 1 ~-~v. ZONrNG.98L~LTON. WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 17, 1998
SANDRA H. EAKIN
Deputy City Clerk
File #51
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended, I am
enclosing copy of a petition under date of November 13, 1998, to Amend Proffered Condition No.
2 as contained in the Third Amended Petition to rezone a tract of land lying on the southerly side of
Campbell Avenue, S. E., identified as Official Tax No. 4011103, which rezoning was previously
approved by the Council of the City of Roanoke, pursuant to Ordinance No. 33012-070196 adopted
on July 1, 1996, which was filed in the City Clerk's Office on October 26, 1998, by Alton B.
Prillaman, Attorney, representing JJ&T Partnership.
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Alton B. Prillaman, Attorney, Jolly, Place, Fralin & Prillaman, P. C., P. O. Box 20487,
Roanoke, Virginia 24018-0049
Evelyn S. Lander, Acting Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~,F_,ZONING. 98L~.LTON. WPD
Alton B, Prillaman
Please reply to:
P. O. Box 20487
Roanoke, VA 24018-0049
Direct dial number:
(540) 725-8188
E-mail address: abp@jpfp.com
LAW OFFICES [7
3912 ELECTRIC ROAD, S.~
P. 0. Box 20487 . ~
ROA~O~, YIROI~A 2~18-0049
(5~) 989 - 0000
F~ (5~) 772-012~
SALEM, ¥I]tOINIA 24153
R O. Box 279
105 N. Co~ ST~E~
(~) 389-2~9
F&x (540) 389-9560
LBXINO~N, ~IROINIA 24450
6 E.WASHIN~0N STREET
November 13, 1998
Mary F. Parker, Clerk
office of the City Clerk
215 Church Avenue, S.W.
Room 456
Roanoke, VA 24011-1536
Re: JJ&T Petition
Dear Ms. Parker:
Enclosed please find the Petition to Amend Proffered
Condition No. 2 of the Petition to Rezone that we request be
filed.
Thank you for your assistance in this matter and please
call me if you have any questions.
Sincerely,
JOLLY, PLACE, FRALIN & PRiLLAMA/q, P.C.
Alton B. Prillaman
gpm
Enclosure
PETITION TO AMEND PROFFERED CONDITION NO. 2
OF THE PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Petition to amend proffered conditions for
a tract of land lying in the
city of Roanoke, identified as official Tax
Map No. 4011103; lying on the
southerly side of Campbell Avenue, S.E.,
Roanoke, Virginia
TO THE HONORABLE MAYOR AND MEMBERS OF THE CITY OF ROANOKE:
By Ordinance No. 33012-070196, adopted by this council on
July 1, 1996, the property which is the subject of this Petition
(official Tax #4011103) was rezoned from LM, Light Manufacturing
District to C-3, Central Business District, subject to certain
conditions proffered by the Petitioner. A copy of said Petition
and Ordinance is attached hereto as EXHIBIT "A" and the proffered
conditions of said ordinance are set out below:
1. That the proposed development on Tax Map #4011103 will be
in substantial conformity with the site plan prepared by John P.
Cone, Jr., Architect, dated February 1996, a copy of which is
attached to this Petition as EXHIBIT C, subject to comprehensive
site development plan review by the City.
2. Upon completion and occupancy of the new proposed
convenience store on the property, JJ&T proffers that the new
building will be used solely for a neighborhood convenience store,
and that the existing building, the former "Spur Station," will be
removed or used for storage only. The inside area to be used for
storage will be attractively screened with Venetian or other
blinds, from public view.
3. JJ&T will paint and maintain the existing retaining wall
a neutral or earth tone color.
4. In lieu of the required 10 foot buffer, JJ&T will
construct a barrier type fence, made of chain link, along the
entire length of the rear property line, 5 to 6 feet in height to
buffer the property from the public, subject to the approval of the
zoning administrator.
5. The proffered conditions as set forth herein shall be met
within 18 months from the date of the effective date of the
rezoning or 90 days from the date of a certificate of occupancy for
the new building, whichever is earlier.
That subsequent to the adoption of said Ordinance, the
Petitioner has determined that a change in a proffered condition is
desirable in order to provide for the use of the existing building
previously used as a convenience store. Accordingly, the
Petitioner wishes to hereby request that proffer number two (2.) be
amended, and that the following proffer be accepted in lieu of
existing proffer number 2. All other proffered conditions to
remain in effect.
o
The new building will be used solely for a neighborhood
convenience store and the existing building, the former
Spur Station, will be used as a drop-off and pick-up
point for a laundry and some sewing alterations.
Attached as an EXHIBIT are the names, addresses and tax number
of the owners of all the lots of property immediately adjacent or
immediately across the street or road from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described
tracts be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 13th day of November, 1998.
JJ&T Partnership
By
Alton B. Prillaman, Esq.
JOLLY, PLACE, FRALIN & PRILLAMAN, P.C.
3912 Electric Road, S.W.
P. O. Box 20487
Roanoke, VA 24018-0049
(540) 989-0000
Counsel for Petitioner
2
IN TF_E COUNCIL OF T~--E CITY OF ROANOKe, V--'R~!A'iA
~. .IN P,E: Rezoning of two tracts of land .lying in the
~:.~,-..~.iJt.~?_. .... '. City of Roanoke, identified as .Official Tax
_-':'J..-.=--.-'.~JJ.-':._.m ,.-., =-..~: ....... :..... Map ~4 011102 and - .4011103; %lying _ .. on ~ the ...... ' .
"_._¥~ ; . -' ?~: - ':'-:". .:- .: -: .-' ...... ~-Roanoke, .... Virginia, .?..' from' -LM, . . Light ---:" -
~.:.... ~.~_~--~_-.,.i~.~.' '".._ ...- .., ......... '---.:t-.-"~.''°' ..... . ~.:Ma~ufacturing~ mistri~t;-..~..o.:.C~-'Central~:BUsiness: :"= ...... --.--. -- ..... ~..:.
~.--.~:.::.-~-z,--~:-.--...-r..:.r-r:'District ,... subject .- .'to--~ucer=ain ~ --:conditions .- :. .-: .-:: ·
:----;-: ..... proffered by JJaT Partnership and pertaining
,77<-::'-.-:."-?-.:': .to parcel under Official Tax Map ~40!!103.
."": '.ti ''._.':_-' .' ..... ' '-
TH!RD AMENDED PETITION TO R~ZONE
-:-.-- :..-';--: - - ROANOF~E: ..... . ..............
-. . The Petitioner, JJ&T partnership (hereinaf{e~',,jj&T) have
.......... i?ontracted to purchase land in the City .of Roanoke containing 0.367
- ~:" acres, . more or less , -: .located along .the .southerly side of Campbell
.... ' .- .':~%venue and being Ta~..! Map . Number. 4011103 (a pla~ L..of which' is
---~---:-:--' :E.'M~n~facturing Distri'ct: '-The-Petiti6ner~' Randall Wayne Brown, owns
.~.... Jla_nd _adjacent .to said proper~y, containing approximately 0.25
· acres, more or !ess, described as Tax Map Number 4011102 (show~. on
,-taxx map attached .as ~wTBIT B).. Said tract is Currently zoned
' '~:i:'l?-'~': -'~i g~t"~:Manuf a c t~ri~g' Distri c~. --
....... · -.;'"'-' Pursuant.To §36 !'-690;. Code'of 'the City-of-Roanoke (1979), 'as
. . . amended, the Petitioner, JJ&T re.cuests that the said property (Tax
Map ~40!1!03) be rezoned from LM, Light Manufacturing District to
C3 Central Business District subject to certain conditions set
..... .._'f°rth below, for the purpose of constructing a new convenience
Store shown on the site plan attached as EXt{!BIT C. Petitioner,
Randall Wayne Brown (Tax Map ~40!1!02), j.oins in this re.cues~ to
rezone his property _,om LM, Li~h~ Manufac=urin~ Dist--ct to C3,
Central Business District, for the purpose of placing the exis:in~
leased parking facility int°. a conforming 'zoning district
: .... _ .. :. -.'. . .. . ....... .! ..2
classification ....... ~ .............. . ......... . .... ..- :.-. .........
..... ~_~o
land will further the intent and purposes of the City Zonin~
Ordinance and its Comprehensive Plan in that it will bring ~he
existin~ and proposed development into conformity with the
appropriate zoning classification.
PROFFERS UATIQITE TO JJ&T PROPERTY
The Petitioner, JJaT, contract purchaser of Official~Tax Map
~40!!103, hereby proffers and agrees that if said tract is rezoned
_-:_as ._requested that' the rezoning ..wi!l be. subject -to and ..the
Petitioner Wil!':abide by the following conditions once the'-new
· building is constructed:
!. That'"~ha"~0~ose~ deval6Pment on Tax Map ~40!!i03 Will'be
in substantial conformity with the si~e plan prepared by Job~ P.
Cone, Jr., D~chiuecu, dated Feb_~ua_--y !996, a copy of which is
attached ~o this Petition as Mt'wTBIT C, subject to comprehensive
---'-si~e development plan review by the City.
2. Upon completion and occupancy of .the .new proposed
convenience store on the property, JJ&T proffers that the new
building Will be used solely for a neighborhood convenience store,
and that the existing building, the former "Spur Station," will be
~!removed or used for storage only. The inside area to be used for
2
s~orage will be attractively screened w_,h Venetian or other
blinds, from public view.
~' ' 3. JJ&T'will paint and maintain the existin~ retainin~.wa!l
:";'; .....' :'nett 1 or ........
c,.-i--~-:..~e,_~..:~.~..,,._r.,~....-~,~_~-:~, ........ ._ ~ .... :'.- '. .: ...... . .... .: .......
~.?~'2'~--_"_~:'~."~._-:~'.4 .':; i: "-. In "lieu' ':of~..~he re~uired~'.-.~0'"~foot/~buffer,'~.-JJ&T"wi!l
construct a barrier .type fence, made of chain link, along the
entire length of the rear property line, 5 to 6 feet in height
buf*er the property from the public, subject to the approval of ~he
zoning administrator.
The proffered conditions as set forth.herein shall be.met
within lS months from the date of the effective date of the
rezoning.or 90 days f~om the date of a certificat~ of occupancy for
...::-%..2... the-.new bui!din~,-whichever~is .earlier.- ..................
~' '-~ ..... Attached as. EXHIBIT D are the' names', addresses and taX'=umb~rs
of'~he owners of all'the~lots of prope~y immediately adjacent or
-- i~.im~eaiate!y."across- a 'st=eet or. road f~m 'i.~he "property to. be
rezoned.
~.~EFO.R_E, ~he Petitioners re~ues~ tha~ ~he above-described
tracts be rezoned as re.~ues~ed in accordance with the provisions cf
-the"Zom~n~-Ordinance .of the City of Roanoke.
· .Respectfully submitted this: /~
day'of May, !'996. ·
By:
By:
JJ&T/~,, artn~ hip
' Of Counsel
Rand~, 1 Wayne Brown
Of CoUnsel
A!uon B. Pri!!aman/Counse! for Petitioners
JOLLY, PLACE, FR3~LIN & PRILLAF~kN, P.C.
,~912 Electric Road, SW
..' P. O Box 20487 ..
·" ..... . Roanoke, VA 24018
~;.'%'.~:-"-"?..(703) 989-0000. :~ ""-;~-~:~'.':;'.' '"::. ~. ' .... "' .... '-'-.:,~;'?:'~-" - ' ':'""' ...... .-'"'
..... '_ .::L'.'::~:¥.: ...... :'-".. '. - .... ~...,--;; ~.L.--.-.J--" .' . .,. - .. : --,~:-_ ...................... · -. ........
:-~.~.~ ,~ ~:'.:: . ,.'-...-.:~
· ~-.-~-~ ~, .,.
oo .
:-'.'E
Iii
¢.D; ~'~20
4 DZZ. Z22
¢ O2. l n_..25
4 0!";2 ?
4D~_20D:
· 0L. !: 46
'R~nda!! wayne Br~' ."' BO~ M~refiiei~ R~a~
__ Ri :hmom~..VA. _2_~3~6 ......
:__~..... .=. ....... ~..'~ ....... ~ ........t..T.Z.
Murphy'Oi! gSA, l~:.,
P.O. Box ?DOD
Ci:y of Roanoke
-Church Ave., SE
Roanoke, VA 240ZB
9OOO Swif: Creek Road
lDO2 Can%'_,e L~.ne, S.~'.
Ro~.noke, VA 2~ O'_, S
~-..~_~ Ave
Roanoke, vk
Ra!oh Smith, !nc.
Eiawzssee, Gk 30546
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
...
PERTAINING TO THE AMENDMENT TO PROFFERED CONDITIONS REQUEST OF:
JJ&T Partnership to amend proffers property on Campbell Aven~§, S!E!, 27 ) ~-:i I :1 ~
Officical Tax No. 4011103 )Affidavit
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 26th day of October, 1998, notices of a public hearing to be held on the
4th day of November, 1998, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parce1
4bl 11.2
Owner's Name
Randall Wayne Brown
Mailing Address
807 Morrill Avenue, SE
Roanoke, VA 24013
4011111
Colonial Outdoor Advertising Inc.
2512 Carolina Avenue, SW
Roanoke, VA 24014
4011125
4011126
4011127
4011128
4011129
4011130
John Solomond
9000 Swift Creek Road
Fairfax Station, VA 22039
4011131
Edward E. Herington
t/a Herington Outdoor Advertising
2512 Carolina Avenue, SW
Roanoke, VA 24014
4011142
Ralph Smith Inc.
2141 Patterson Avenue, SW
Roanoke, VA 24016
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 26th day of October, 1998.
· l~ary Publi~,,~ - /
My Commission expires /C~~ kf4 /d~/¢7/~
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
November 4, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from JJ&T Partnership, represented by Alton B. Prillaman, Attorney, that
conditions proffered for property located on the southerly side of Campbell Avenue, S.E.,
designated as Official Tax No. 4011103, and approved under Ordinance No. 33012-070196,
be amended.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Plannin~ Commission
Please print in newspaper on Tuesday, October 20, 1998 and Tuesday, October 27, 1998
Please bill:
Alton B. Prillaman, Esq.
Jolly, Place, Fralin & Prillaman, PC
P. O. Box 20487
Roanoke, VA 24018-0049
989-0000
Please send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 26, 1998
SANDRA H. EAKIN
Deputy City Clerk
File #51
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a Third Amended Petition dated October 26, 1998, from Alton B.
Pdllaman, Attorney, representing JJ&T Partnership, requesting amendment of the proffered
conditions for rezoning of a tract of land lying on the southerly side of Campbell Avenue,
S. E., Official Tax No. 4011103, which rezoning was previously approved by the Council
of the City of Roanoke, pursuant to Ordinance No. 33012-070196 adopted on July 1, 1996.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Alton B. Prillaman, Attomey, Jolly, Place, Fralin & Prillaman, P. C., P. O. Box 20487,
Roanoke, Virginia 24018-0049
Evelyn S. Lander, Acting Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Deputy City Clerk
January 8, 1999
File #51
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove, P.L.C.
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 34134-010499 repealing Ordinance No. 34057-
110298, and rezoning a tract of land located on the east side of Kimball Avenue, N. E.,
bearing Official Tax No. 3030101, from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District. Ordinance No. 34134-010499 was adopted by the Council of the
City of Roanoke on first reading on Monday, December 21, 1998, also adopted by the
Council on second reading on Monday, January 4, 1999, and will be in full force and effect
ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Shively Electrical Co., Inc., P. O. Box 795, Rocky Mount, Virginia 24151
Plantation & Kanter, P. O. Drawer 1200, Roanoke, Virginia 24001
Richard Roberts Hotel Income Associates, c/o Easley McCaleb Associates, 3609-C
Chain Bridge Road, Fairfax, Virginia
N & W Railway Company, Properties Department, 110 Franklin Road, S. E.,
Roanoke, Virginia 24011
W. Robert Herbert, City Manager
DanielF. Layman, Jr.
January 8,1999
Page 2
pc:
Evelyn S. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~AGENDA99UAN4.WPD
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34134-010499.
AN ORDINANCE repealing Ordinance No. 34057-110298, and amending §36.1-3,
Code of the City of Roanoke (1979), as amended, and Sheet No.303, Sectional 1976 Zone
Map, CitY of Roanoke, to rezone certain property within the City.
WHEREAS, the City of Roanoke Redevelopment and Housing Authority has made
application to the Council of the City of Roanoke to have the hereinafter described property
rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on October 19, 1998, but the public notice for said public hearing referred
erroneously to Official Tax No. 3010101 instead of Official Tax No. 3030101;
WHEREAS, Ordinance No. 34057-110298, adopted by this Council in connection
with the subject application to rezone, erroneously refers to Official Tax No. 3010101
instead of Official Tax No. 3030101;
WHEREAS, a public hearing was held by City Council on said application at its
meeting on December 21, 1998, after due and timely notice thereof as required by §36.1-
693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this
recommendation made
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. Ordinance No. 34057-110298 is REPEALED.
2. Section 36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet
No. 303 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following
particular and no other:
That'parcel of land located on the east side of Kimball Avenue, N.E., and designated
on Sheet No. 303 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No.
3030101, be, and is hereby rezoned from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, pursuant to the Petition filed in the Office of the City Clerk on
August 6, 1998, and that Sheet No. 303 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
H:\ORD-RF.Z~O-RRHA2
The Roanoke Times
Ad Number: 1031826
Publisher's Fee: $125.30
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
12/03/98 FULL RUN - Thursday
12/03/98 FULL RUN - Thursday
12/10/98 FULL RUN - Thursday
12/10/98 FULL RUN - Thursday
Witness, this 14th day of December 1998
NOTICE OF PUBLIC HEARING
TO WROM IT MAY CONCERN:
Pursuant to the provlek~s of
Article VII of Chapter 36.1,
Code of the City of Roanoke
(1979), as amended, the Coun-
cil of the City of Roanoke will
hold a Public Hasting on Mon-
day, December 21, 1998, at
7:00 p.m., in the Council
Chamber in the Municipal
Buildle~ 215 ChuYch Avenue,
S.W., on the question of raxon-
lng f~orn HM, Heavy Monufac-
, turing Dlethct,. to LM, IJ~tt
k~Hng properS.
~tat tract of land Iocatnd on
hue, N.E., and beadrt~ Official
Tax No. 3030101.
A copy of this proposal Is avail-
able fix public In~on in the
Offloa of the City Cleric, Room
456, Municipal Building. All
parties in interest may appear
heard on the quastlon.
GIVEN under my hand this 3roi
day of Deoamdar, 1998.
Mmy F. Pa~e~, City Clerk.
·(103/826)
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of
Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Heating
on Monday, December 21, 1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, the following property:
That tract of land located on the east side of Kimball Avenue, N.E., and
beating Official Tax No. 3030101.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 3rd day of December , 1998.
Mary F. Parker, City Clerk.
HSNOTICE~I-RRHA2
Roanoke City Planning Commission
December 21, 1998
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT:
Request from the Roanoke Redevelopment and Housing Authority (RRHA),
represented by Daniel F. Layman, Attorney, that property designated as Official Tax
Parcel 3030101, located at Kimball Avenue, N. E., be rezoned from HM, Heavy
Manufacturing district, to LM, Light Manufacturing District
Please find attached a copy of a Planning Commission report on the above matter, which has
been revised to correct a typographical error in the tax number of the property requested for
rezoning. (The petition filed on this matter was correct.)
Due to an error in the public notice and ordinance prepared for City Council which referred
to the wrong tax number, City Council has not technically acted upon the Planning Commission's
report and recommendation previously referred to City Council for action on October 19, 1998.
Because of the error, this rezoning matter had to be re-advertised for public hearing and a hearing
must be held pursuant to the revised public notice.
The only difference between the attached report and the previous one is the reference to the
tax number. The Planning Commission's recommendation to approve the applicant's request to
rezone the property from HM, Heavy Manufacturing, to LM, Light Manufacturing, remains thc
same.
Therefore, it is respectfully requested that City Council take formal action on this matter and
approve the applicant's request to rezone the subject propert% as recommended by the City Planning
Commission.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
Cc:
Assistant City Attorney
Attorney for the Petitioner
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 8!53-2344
VIRGINIA, CHARTERED
Roanoke City Planning Commission
December 21, 1998
The Honorable David A.Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from the Roanoke Redevelopment and Housing Authority
(RRHA), represented by Daniel F. Layman, Attorney, that property
designated as Official Tax Parcel 3030101, located at Kimball Avenue, N.
E., be rezoned from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District.
I. Background:
mo
Land parcel as requested for rezoning is located at the southeast comer of Orange
Avenue (U.S. 460 E.) and Kimball Avenue, N. E. The size of the parcel is
approximately 2.15 acres (see attached Map A),
Applicant has also filed a separate application to close and vacate a section of
undeveloped public street right-of-way (McDowell Avenue) that abuts the
southerly boundary of tax parcel 3030101. Application to rezone this parcel also
includes a request to rezone the northerly half of this undeveloped right-of-way
from HM District to LM District.
Co
Roanoke Redevelopment and Housing Authority (RRHA) states that it has owned
and attempted to sell tax parcel 3030101 under its present HM, Heavy
Manufacturing zoning classification for over 25 years without any measure of
success. RRHA has recently reached a tentative agreement of sale with an
adjacent landowner, Shively Electric Company.
Do
Shively Electric Company currently owns the parcel of land (3030201) that lies
adjacent to the southerly boundary (other side) of the undeveloped section of
McDowell Avenue, N. W. (see attached Map A).
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (54(3) 853-2344
Members of Council
Page 2
Property currently owned by Shively Electric Company was rezoned from HM
District to LM District in 1991. Previous owner, L & M Properties, stated at that
time that he had been unable to find a tenant who wanted to use the property
under its then HM, Heavy Manufacturing District classification.
II.
Issues:
Application was considered by the Planning Commission at a public hearing on
September 2, 1998. Mrs. Duerk commented that she would like railroad access,
when available to sites, preserved; that she would like the site developed with the
same style building in the existing industrial area; and in her opinion, chain-link
fencing was not necessary. She said she would pass along Mrs. Duerk's concerns
to the Roanoke Redevelopment and Housing Authority.
mo
Zoning classification of the subject parcel 3030101 is HM, Heavy Manufacturing
District. The surrounding zoning in the area is as follows: To the northwest, west
and south is LM, Light Manufacturing District; to the northeast and east is HM,
Heavy Manufacturing District.
Land use of the property is vacant land. A portion of the property is level and
suitable for development. A larger portion of the parcel, however, has been
described by the applicant as a "knoll of solid rock" that restricts its development
potential for the generally larger heavy manufacturing uses.
Utilities are available and adequate. Storm drainage and all other development
and engineering concerns, will be addressed and resolved during site plan review.
Access to the site will be from Kimball Avenue. Proposed development would
not have any unusual or adverse impact on traffic flow at Kimball Avenue.
Industrial land in the city has been identified as a valuable economic asset which
should be promoted for development or redevelopment.
Comprehensive Plan recommends encouraging industrial development on
appropriate sites and protecting and maintaining the City's industrial land base.
III. Alternatives:
A. Approve the rezoning request.
Zoning of the subject parcel would become LM, Light Manufacturing
District.
Members of Council
Page 3
Land use would become a contractual services, repair and retail sales use
and the adaptive reuse of certain existing structures on the property would
OCCur.
o
Utilities are available and are adequate in capacity to serve the proposed
development. All utility concerns would be addressed during plan review.
Access to and from the site can be safely provided by Kimball Avenue.
Additional traffic generated by the proposed new use can be
accommodated along Kimball Avenue.
o
Industrial land, vacant industrial land, is utilized and placed in a revenue
generating status.
Comprehensive Plan would be followed as the land will be maintained in
an industrial use classification.
B. Deny the rezoning request.
1. Zoning of the land will remain HM, Heavy Manufacturing District.
2. Land use will remain vacant.
3. Utilities would be unaffected.
4. Access would not be an issue.
o
Industrial land would remain in a non-revenue generating status and would
not be an economic asset to the city.
6. Comprehensive Plan would not be an issue.
IV. Recommendation:
Planning Commission by a vote of 6-0 (Mr. Hill absent) recommended that City Council
approve Alternative A, approving the applicant's request to rezone the described property
from HM, Heavy Manufacturing, to LM, Light Manufacturing District classification.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
Members of Council
Page 4
ERT:mpf
attachments
cc: Assistant City Attomey
Attomey for the Petitioner
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1998
File #51
Daniel F. Layman, Jr., Attorney
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, Virginia 24038-4125
Dear Mr. Layman:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, December 21, 1998, at 7:00
p.m., or as soon thereat~er as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building 215 Church Avenue, S. W., on the request of the City of Roanoke
Redevelopment' and Housing Authority that a tract of land located on the east side of Kimball
Avenue, N. E., beating Official Tax No. 3030101, be rezoned from I-IM, Heavy Manufacturing
District, to LM, Light Manufacturing District.
For your information, I am enclosing copy of a notice of the public hearing, and an Ordinance with
regard to the matter. Please review the documents and if you have questions, you may contact
Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to the City Planning
Commission report should be directed to the Department of Planning and Community Development
at 853-2344.
It will be necessary for you, or your representative, to be present at the December 21 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 30, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Shively Electrical Co., Inc.
P. O. Box 795
Rocky Mount, Virginia 24151
Richard Roberts Hotel Income Associates
c/o Easley McCaleb Associates
3609-C Chain Bridge Road
Fairfax, Virginia 22030
Plantation & Kanter
P. O. Drawer 1200
Roanoke, Virginia 24001
N & W Railway Company
Properties Department
110 Franklin Road, S. E.
Roanoke, Virginia
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
December 21, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on the request of the City of Roanoke Redevelopment and Housing Authority that
a tract of land located on the east side of Kimball Avenue, N. E., bearing Official Tax No.
3030101, be rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing
District.
The City Planning Commission has recommended approval of the request for rezoning.
If you would like to receive a copy of the report, please call the City Clerk's Office at 853-
2541.
This letter is provided for your information as an interested and/or adjoining property owner.
If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
N:~..,KLO1 ~.EZC~IING. g6~JaJ'lA.WlaO
Shively Electrical Co., Inc.
Richard Roberts Hotel Income Associates
Plantation & Kanter
N & W Railway Company
November 30, 1998
Page 2
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
N:~CKt. O1 ~REZONIN{3.g~RRHA.W~O
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
WILBURN C. DIBLING, JR. FACSIMILE: 540-853-1221
CITY ATTORNEY E-MAIL:cityatty @ci.roanoke.va.us
~i~vEN j. YA£EVl
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CiTY A"~ORNEYS
November 16, 1998
Daniel F. Layman, Jr., Esquire
Woods, Rogers & Hazlegrove, PLC
P.O. Box 14125
Roanoke, Virginia 24038-4125
Re:
Request of RRI-IA that property designated as Official Tax No. 3030101,
located at Kimball Avenue, N.E., be rezoned from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District
Dear Mr. Layman:
Enclosed for your information and review is a Notice of Public Hearing and proposed
Ordinance rezoning the above-captioned property.
Very truly yours,
Steven J. Talevi
Assistant City Attorney
SJT:snh
Enclos~9/
cc: ,fietary F. Parker, City Clerk (w/originals)
H:'xPC~L-LAYMAN
MARY F. PA~Kg~, CMC~AAg
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 9, 1998
File ft.51
SkND~ IL F. AKIN
Dep~, Ci~, ~
Daniel F. Layman, Attomey
Woods, Rogers & Hazlogrove, P.L.C.
P. O. Box 14125
Roanoke, Virginia 24038
Dear Mr. Layman:
I am enclosing copy of Ordinance No. 34057-110298 rezoning a tract of land located
the mint side of Kimb~ Avenue, N. F_, bearing Official Tax No. 3010101, from HM, He~
was edopted by the Courx:il of the Cityof Roanoke on first meding orr Monday, Oclober 19,
1998, also edopted bylhe Coundl m second reeding m ~, November 2, 1998, and
~ F. Parker, CMC/AAE
c~, c~
MFP:Io
pc;. City ~~ ~Redevel~ and I.k:matng NJttxxity, 2624 Salem Turnpike,
N. ~'~i,~~.~/Irgtnia 24017
Sh~Electric,t ~, Inc., P. O. Box 796, Rocky Mount, Virginia 24151
Plantation & Kanter, P. O. Drawer 1200, Rmm~e, Virginia 24001
~ Robem Homl Income Asmcim~ c~o Emley McCaleb Amx:lat~, 3e09.C
Chain Bridge Road, Fairfax, Virginia 22030
N &.W Railway Company, PropertMe Del~*'tmant, 110 Franidin Road, S. E.,
Rmmoke, Virginia 24011
Gilbert E. Butler, Jr., Chair, City Planning Cmnmission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
W. Robert Herbert, City Manager
Daniel F. Layman, Attorney
November 9.. 1998
Page 2
Wilbum C. Dibling, Jr., City Attorney
Steven J. Talevi, Assi~ City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kissr, Director, Utilities and Operations
William F. Clark, Director, Public Works
Chades M. Huffine, City Engineer
Roneld H. Miller, Building Commissioner
Evelyn $. Lander, Acting Chief, Planning and Community Development
Evelyn D. Domey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission'
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 2nd day of November, 1998.
No. 34057-110298.
AN ORDINANCE to amend §36.1-3, Code of tile City of Roanoke (1979), as
amended, and Sheet No.301, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City.
WHEREAS, the City of Roanoke Redevelopment and Housing Authority has made
application to the Council of the City of Roanoke. to have the hereinafter described property
rezoned from HM, Heavy Manufacturing District, to LM, Light Manufacturing District; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concealed as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on October 19, 1998, after due and ti~nely notice thereof as required by §36.1-693,
Code of tlie City of Roanoke (1979), as amended, at which hearing all parties in interest and
citizens were given an opportunity to be heard, both for and against the proposed rezoning;
and
WHEREAS, this
recommendation made
Council, after consideri,g tile aforesaid application, tile
to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
TH EREFORE, BE IT ORDAIN ED by the Council of the City of Roanoke that §36. !-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 301 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
That parcel of land located on the east side of Kimball Avenue, N.E., and designated
on Sheet No. 301 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax No.
30~,~101, be, and is hereby rezoned from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, pursuant to the Petition filed in the Office of the City Clerk on
August 6, 1998, and thai Sheet No. 301 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
II ()RI)-RI~Z ¢)-RRIIAI
VIRGINIA:
In re:
IN THE COUNCIL OF THE CITY OF ROANOKE
Rezoning of a Tract of Land )
Located on the East Side of )
Kimball Avenue, N.E., bearing )
Official Tax No. 3030101, and )
the adjacent closed street, )
from HM to LM )
PETITION
TO REZONE
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE
(1) Petitioner City of Roanoke Redevelopment and Housing
Authority, a political subdivision of the Commonwealth of
Virginia, is the owner of a tract of land in the City of Roanoke
located on the east side of Kimball Avenue, N.E., bearing City of
Roanoke Official Tax No. 3030101. In addition, by request being
filed simultaneously with this petition, petitioner is seeking
the closing of the portion of McDowell Avenue, N.E. which lies
adjacent to and south of this parcel. A portion of City
Appraisal Map Sheet 303 showing these parcels is attached to this
petition as Exhibit A.
(2) Pursuant to Section 36.1-690, Code of the City of
Roanoke (1979), as amended, petitioner requests that parcel
3030101 and the adjacent northern half of the portion of McDowell
Avenue being closed be rezoned from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District. The petitioner
has reached an agreement (though not yet reduced to a written
contract) with a potential buyer of the site whose proposed use
RKE#0546624 VVPO
077836.-00068-01
requires the LM designation. This purchaser's proposed plan of
development is attached to this petition as Exhibit C.
(3) Petitioner has owned and attempted to sell parcel
3030101, a part of the Kimball Redevelopment Project Area, for
over 25 years as an HM-zoned tract. It has proved unappealing to
potential redevelopers during that time. The tract consists
primarily of a knoll of solid rock, and because of this site
characteristic only a small portion--along the Kimball Avenue
frontage--can practicably be developed. This developable area
has apparently proved too small for heavy manufacturing use. The
size of the usable portion of the tract, and its location at the
heavily-traveled Orange Avenue-Kimball Avenue intersection, make
it better suited to the greater flexibility afforded by the LM
classification, particularly the retail sales use permitted to a
limited degree in the LM district. Petitioner therefore believes
that the requested rezoning will further the intent and purpose
of the City's Zoning Ordinance and Comprehensive Plan by
facilitating redevelopment of a long-idle industrial tract at a
prominent location in the City.
(4) Attached to this petition as Exhibit B is a list of the
names and addresses of the owners of all lots immediately
adjacent to or across a street from the property to be rezoned,
together with the Official Tax Nu..~ber of each lot.
WHEREFORE, petitioner requests that the parcel bearing City
of Roanoke Official Tax No. 30]01~1, and the adjacent northern
half of the closed portion of McDcwell Avenue, N.E., be rezoned
RKFJ054~24 Wl~O
C,M:o~~ 2
from MM to LM in accordance with the provisions of the Zoning
Ordinance of the City of Roanoke.
Respectfully submitted this ~- day of August, 1998.
CITY OF ROANOKE REDEVELOPMENT AND
HOUSING AUTHORITY
Its Attorney (~; ~-~
Daniel F. Layman, Jr.
Woods, Rogers & Hazlegrove, P.L.C.
P. O. Box 14125
Roanoke, VA 24038-4125
(703) 983-7653
Of Counsel for Petitioner
¢~,4:077836-00068-01 3
EXHIBIT B
Tax MaD NO._
3030201
3025012
3043005
3043001
[No Tax No.]
East of subject property
Property Owner
Shively Electrical Co., Inc.
P.O. Box 795
Rocky Mount, VA 24151
Richard Roberts Hotel Income
Associates, L.P.
c/o Easley McCaleb Associates
3609-C Chain Bridge Road
Fairfax, VA 22030
City of Roanoke Redevelopment
and Housing Authority
Plantation & Kanter
P.O. Box 2444
Roanoke, VA 24010
Norfolk & Western Railway Co.
Properties Department
110 Franklin Road, SE
Roanoke, VA 24011
RKF.,tt0~4~67.VVPO
CAM: 07783~.00068-01
HM ~o
~t~ ~ 7oo o8 /~ ~' ~'~ ~
PA
MARY E PARKER, CMC/AAE
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone.' (540) 853-2541
Fax: (540) 853-1145
October 6, 1998
File ~51
SANDRA El. F..AKIH
Deputy Cizy O~
Shively Electrical Co., Inc.
P. O. Box 795
Rocky Mount, V'~'ginia 24151
Plantation & Kanter
P. O. Drawer 1200
Roanoke, Virginia 24001
Richard. Roberts Hotel Income Associates
c/o Eesley McCaleb Associates
3609-C Chain Bridge Road
Fairfax, Virginia 22030
N & W Railway Company
Properties Depamnent
110 Franklin Road, 8. E.
Roanoke, Virginia
Ladies and C-.-.-.-.-.-.-.-.-~~
Pursuant to provi~ of Resolution' No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 8, 1981, I have advertised a public hearing for Monday,
October 19, 1998, at 7:00 p. nt, or as soon thereafter as the matter may be heard, in the
Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on the requeM of the City of Roanoke Redevelopment and Housing Authority that
a tract of land located on the east side of Kimball Avenue, N. E., bearing Official Tax No.
3010101, be ~ from HM, Heavy Manufacturing District, to I.M, Light Manufacturing
District.
The City
2541.
This letter
has recommended approval of the request for rezoning.
{~ of the report, pleese call the City Clerk's Office at 853-
information as an interested and/or adjoining property
owner. If you have ~ with regard to the matter, please call the Department of
Planning and Community Development at 853-2344.
Shively Electrical Co., Inc.
Richard Roberts Hotel Income Associates
Plantation & Kanter
N & W Railway Company
October 6, 1998
Page 2
MFP:Io
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
Ad Number: 888362
Publisher's Fee: $121.72
WOODS, ROGERS & HAZLEGRO
P.O. 14125
ROANOKE, VA 24038-4125
The Roanoke T~mes
'gB i?,X %9 9 ',51
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/01/98 FULL RUN - Thursday
10/08/98 FULL RUN - Thursday
Witness, this 12thday of October 1998
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to tile provisions of Article VII of Chapter 36.1, Code of the City of
Roanoke (1979), as amende& tile Council of the City of Roanoke will hold a Public Hearing
on Monday, October 19, [998, at 7:00 p.m., in thc Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, the following property:
That tract of land located on tile east side of Kimball Avenue, N.E., and
bearing Official Tax No. 301010 I.
A copy of this proposal is available for public inspection in tile Office of thc City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on thc question.
GIVEN under my hand this 1st day of Oc~:ober ., 1998.
Mary F. Parker, City Clerk.
II NO'I'ICI: N-RRIIAI
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
September 2, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the
following:
(1)
Request fi.om the City of Roanoke Redevelopment and Housing Authority,
represented by Daniel F. Layman, Jr., attorney, that a portion of McDowell
Avenue, N.E., extending in an easterly direction off of Kimball Avenue, N.E.,
lying between Official Tax Nos. 3030101 and 3030201, and extending fi.om
Kimball Avenue, N.E., in an easterly direction for approximately 340 feet to a
dead end at the Norfolk and Western Railway right-of-way, be permanently
vacated, discontinued and closed.
(2) Request fi.om the City of Roanoke Redevelopment and Housing Authority,
represented by Daniel F. Layman, Jr., attorney, that property located on Kimball
Avenue, N.E., designated as Official Tax No. 3030101, be rezoned fi.om HM,
Heavy Manufacturing District, to LM, Light Manufacturing District.
A copy of said applications are available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Plannin$ Commission
Please print in newspaper on Tuesday, August 18, 1998 and August 25, 1998
'TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
CITY CL~ ?~':i'~
PERTAINING TO THE REZONING REQUEST OF:
Kimball Avenue, N.E., Officiai Tax No. 3030101, from HM to LM )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franldin, first being duly swom, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personai knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, 0950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 24th day of August, 1998, notices of a public hearing to be held on the
2nd day of September, 1998, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name Mailing Address
3030201
Shively Electrical Co., Inc.
P. O. Box 795
Rocky Mount, VA 24151
3025012
Richard Roberts Hotel Income Associates
c/o Easley McCaleb Associates
3609-C Chain Bridge Road
Fairfax, VA 22030
3043001
Plantation & Kanter
P. O. Drawer 1200
Roanoke, VA 24001
P. O. Box 2444
Roanoke, VA 24010
No Tax No.
N & W Railway Company
Properties Department
110 Franklin Road, SE
Roanoke, VA 24011
r Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 24th day of August, 1998.
-~ACf c~/A~' ,
Not~r~ ~u'~olic
My Commission expires: , ,
MARY F. PARK~.~, CMC/AAE
C~ty
CITY OF ROANOKE
OFFIC~ OF TI~ CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginin 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
August 6, 1998
File ~51
Gilbert E. Butler, Jr., Chair
City Planning Commission
34O6 Exeter Street, S. W.
Roanoke, Virginia 24014
PtxsaJant to Section 36.1-6gO(e) of the Code of the City of Roanoke (1979), an amended,
I am encloling copy of a petition f¥om Daniel F. Layman, Jr., Attorney, ~ng the
City of Roanoke nedevekq=nm~t and Housing Authodty~ ~ that a tract of land
Iocaled onlhe eest side of l<]mbell Avenue, N. E., ~C)ffleialTax No. 3030101, and
the adJace~ northern ~~ ~ ~ ~ ~ A~ N. E., be rezonecl
from HM, Heavy Manuflcturing District to LM, Light ~~~
SHE:lo
Enoloaure
Sandra H.
Deputy City
Gilbert E. Butler, Jr.
August 6, 1998
Page 2
The Honorable Mayor and Idembem of the Roanoke City Council
Daniel F. Layman, Jr., Attorney, Wood~ Rogers & Hazlegrove, P.L.C., P. O. Box
14125, Roanoke, Virginia 24038
City of Roanoke Redevelopment and Housing Authodty, 2624 Salem TurnPike,
N. W., Roanoke, Virginia 24017
Evelyn $. Lander, Acting Chief, Planning and Commun~ Devel~
Martha P. Franklin, Secretary, City Planning Commi~
Evelyn D. Domey, Zoning Administrator
Ronald H. Miller, Building Commi~ioner
Steven J. Talevi, Asai~ City Altorney
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
January 8, 1999
File #51
Barbara N. Duerk, Chair
City Planning Commission
2607 Rosalind Avenue, S. W.
Roanoke, Virginia 24014
Dear Ms. Duerk:
I am enclosing copy of Ordinance No. 34135-010499 rezoning 15 tracts of land located in
the 1700 block of Loudon Avenue, N. W., and in the Hyde Park neighborhood in the
northwest quadrant of the City, bounded generally by 17th Street on the east and 18th
Street on the west, to the north and south, those alleys behind the homes facing Loudon
Avenue, N. VV., identified as Official Tax Nos. 2211901-2211907, inclusive, and 2211312-
2211319, inclusive, from LM, Light Manufacturing District, to RM-1, Residential Mul. tifamily,
Low Density District. The abovereferenced measure was adopted by the Council of the City
of Roanoke on first reading on Monday, December 21, 1998, also adopted by the Council
on second reading on Monday, January 4, 1999, and will be in full force and effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Mr. and Mrs. Corwin Casey, 2026 June Drive, N. VV., Roanoke, Virginia 24019
Ms. Gloria Nichols and Ms. Elsie Mae Saunders, 7367 Village Green, Apt #-403,
Gloucester, Virginia 23061
Barbara N. Duerk
January 8, 1999
Page 2
pc:
Mr. and Mrs. Owen King, 1318 Chatham Hills Road, Roanoke, Virginia 24018
Mr. and Mrs. George Franklin, 1716 Loudon Avenue, N. W., Roanoke, Virginia
24017
Mr. Melvin Finney, 1712 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mr. Roland H. Malone, Sr., 7035 Poindexter Lane, N. W., Roanoke, Virginia 24019
Mr. and Mrs.'Samuel Briggs, 1624 Angus Road, N. W., Roanoke, Virginia 24017
Mr. Christopher Gravely, 1701 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mr. Vashti Hunter, 1729 Centre Avenue, N. W., Roanoke, Virginia 24017
Mr. Junior A. Townes, 1727 Centre Avenue, N. W., Roanoke, Virginia 24017
Mr. ^. Byron Smith, P. O. Box 312, Roanoke, Virginia 24003
Mr. Carl M. Haley, 1721 Centre Avenue, N. W., Roanoke, Virginia 24017
Liberty Invest. Corp, c/o Mr. Wayne ^yers, 6839 Campbell Drive, Salem, Virginia
24153
Ms. Patsy A. Hairston, 1711 Centre Avenue, N. W., Roanoke, Virginia 24017
Mr. and Mrs. Lawrence Lee, 1801 Centre Avenue, N. W., Roanoke, Virginia 24017
Trustees of Victory Christian Center, 1806 Loudon Avenue, N. W., Roanoke,
Virginia 24017
Loudon Properties, LLC, P. O. Box 6098, Roanoke, Virginia 24017
Mr. and Mrs. Joseph Keaton, 1544 Deborah Lane, Salem, Virginia 24153
Mr. Richard Martin, et al, 210 Nancy Drive, N. W., Roanoke, Virginia 24017
W. D. Brown, Route 2, Box 540, Goodview, Virginia 24095
Atlantic National Bank, P. O. Box 56766, Atlanta, Georgia 30343
Mr. and Mrs. John Ferguson, 1629 Loudon Avenue, N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
Evelyn S. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald L. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~AGENDA99~AN4. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 4th day of January, 1999.
No. 34135-010499.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended~ and Sheet No. 221, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City. '
WHEREAS, the Roanoke City Planning Commission has made application to the
Council of the City of Roanoke to have the hereinafter described property rezoned from LM,
Light Manufacturing District, to RM- 1, Residential Multifamily, Low Density District; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting on December 21, 1998, after due and timely notice thereof as required by §36.1-
693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an oppommity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this
recommendation made
Council, after considering the aforesaid application, the
to the Council by the Planning Commission, the City's
Comprehensive-Plan, and the matters presented at the public hearing, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that §36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 221 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
Fffieen parcels of land in the 1700 block of Loudon Avenue, N.W., and in the Hyde
Park neighborhood in the northwest quadrant of the City, bounded generally by 17~ Street
on the east and 18th Street on the west, to the north and south, the alleys behind the homes
facing Loudon Avenue, and designated on Sheet No. 221 of the Sectional 1976 Zone Map,
City of Roanoke, as Official Tax Nos. 2211901 - 2211907, and 2211312 - 2211319, be, and
are hereby rezoned from LM, Light Manufacturing District, to RaM-l, Residential
Multifamily, Low Density District, pursuant to the Petition filed in the Office of the City
Clerk on October 23, 1998, and that Sheet No. 221of the Zone Map be changed in this
respect.
ATTEST:
City Clerk.
H :RDRD- R4?.Z~O-LOUDON
· The Roanoke Times
Ad Number: 1031802
Publisher's Fee: $161.10
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
12/03/98 FULL RUN - Thursday
12/10/98 FULL RUN - Thursday
12/10/98 FULL RUN - Thursday
Witness, this 14th day of December 1998
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to~ the provisions of
ArUcle VII of Chapter 36.~,
Code of the City of Roanoke
(1979), as amended, the Coun-
cil of the City of Roanoke
hold a Public Headng on Mon-
day, December 21, 1998, at
7:00 p.m., In the Council
Chamber In the Municipal
Building, 215 Church Avenue,
S.W., on the question of rezon-
lng District, to RM-/, Rasidan-
Ual Multifam#y, Low Density
F'dteen parcels of land In the
1700 block of toudon Avenue,
N.W., and In the Hyde
ne~ghbothood in the nofthwe~
quadrant of the City, bounded
genem#y by 17m S~ent en me
east and /Sth S~eet en the
west, to the no~h and south,
the alleys behind the homes
facing Loudon Avenue, and
bearing Official Tax Nos.
2211901 - 2211907, and
221/3/2 - 221/319.
A copy of this propo~ai is
able for pe~lc Inspantlon In the
456, Uunlclpal Building. All'
pa~as in Interest may appear
on the above date and bo
heard on the question.
GIVEN under my band this 3rd
day of December, 1998.
Mary F..Parker, City
(103/802)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of
Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing
on Monday, December 21, 1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from LM, Light
Manufacturing District, to RM-1, Residential Multifamily, Low Density District, the
following property:
Fifteen parcels of land in the 1700 block of Loudon Avenue, N.W., and in the
Hyde Park neighborhood in the northwest quadrant of the City, bounded
generally by 17th Street on the east and 18th Street on the west, to the north and
south, the alleys behind the homes facing Loudon Avenue, and bearing
Official Tax Nos. 2211901 - 2211907, and 2211312 - 2211319.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 3rd day of December , 19_9__8
Mary F. Parker, City Clerk.
H:XNOTICE\N-LOUDON
~CHART~
Roanoke City Planning Commission
December 21, 1998
The Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from the Roanoke City Planning Commission to rezone 15
parcels of land in the 1700 block of Loudon Avenue, N.W., from LM,
Light Manufacturing District, to RM-1, Residential Multifamily, Low
Density District: Official Tax Nos. 2211901 - 2211907 and 2211312 -
2211319.
I. Background is as follows:
Ao
Roanoke City Planning Commission at its October 14, 1998, meeting, authorized
staff to file a petition to rezone 15 parcels of land in the 1700 block of Loudon
Avenue, N.W., and to schedule a public hearing on this matter at its
November 4, 1998, meeting.
Proposed area for rezoning to RM-1, Residential Multifamily, Low Density
District, consists of a combined area of 2.4 acres, more or less.
Co
Purposes of the rezoning request are to promote the intent of the City's
comprehensive plan and zoning regulations and to further the general welfare and
good zoning practices by: (1) making the existing use of the subject properties
consistent with the proper zoning category; (2) ensuring that the subject properties
will be used in the future in a manner that will not negatively impact adjoining
properties; and (3) facilitating preservation of and improvements to the
neighborhood.
Subject parcels were zoned LM, Light Manufacturing District, in the mid-1960's
when the city developed a new comprehensive plan. At the time, a number of
Roanoke's older, inner-city neighborhoods were not considered viable for
continued residential development and the plan recommended reusing these older
neighborhoods as centers for business, industry, offices and institutions. In the
intervening 30-plus years, however, it has become apparent that a number of these
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
neighborhoods have remained viable residential areas, the 1700 block of Loudon
Avenue, N.W., among them.
Under the current zoning of LM, Light Manufacturing District, residential
properties in the subject area are non-conforming uses (Article VI of the city's
Zoning Ordinance, "Nonconformities"). As a result, owners are prohibited from
improving or expanding their structures and from building any structures on
vacant property other than those allowed in the LM district.
Blue Ridge Housing Development Corporation has secured all of the funding
needed to implement a community revitalization project for the 1700 block of
Loudon Avenue, N.W. Entitled "The Loudon/Melrose Community Rebuilding
Initiative", the project's purpose would be to make significant physical
improvements to a concentrated portion of the Loudon/Melrose neighborhood as a
model for community development and neighborhood revitalization. The sources
of funding for this project are as follows: $100,000 in CDBG/HOME grants from
the City of Roanoke; $200,000 in construction financing from First Virginia
Bank; and $60,000 in Venture Grants from the United Way.
The project would have the following impacts on the 1700 block of Loudon
Avenue, N.W.: four new homes (one of which would be handicapped accessible)
would be constructed on vacant lots; critical repairs and improvements would be
made to six owner-occupied homes; three owner-occupied homes would be
rehabilitated; and landscaping would be added.
Go
The Loudon/Melrose Neighborhood Organization selected the site for the Blue
Ridge Housing Development Corporation's community revitalization project
Members of the neighborhood group looked at a total of 52 city blocks, narrowed
possible sites down to three blocks and, finally, determined that the 1700 block of
Loudon Avenue is the best site.
II. Current situation is as follows:
Planning Commission public heating was held on November 4, 1998. Ms. Tam Roop
presented the staff report. She said it was apparent at the time of the Planning
Commission's site visit in October that the 1700 block of Loudon Avenue is a viable
residential neighborhood.
She said that Blue Ridge Housing Development Corporation has secured all of the
funding needed -- $360,000 -- to proceed with a model revitalization project which would
be used to improve the block. However, because of the current zoning, she stated,
residents are not allowed to improve or expand their homes, new homes cannot be
constructed and Blue Ridge Housing's project cannot move forward. She said the
Members of Council
Page 3
proposed rezoning would affect all but one parcel on the block, a small garage, and that it
is appropriately zoned.
Ms. Roop said staff is aware that industrially zoned land is a valuable asset;
however, she noted, the city's Economic Development Administrator supports the
rezoning and has stated that the 1700 block of Loudon Avenue is not conducive to light
manufacturing use.
Ms. Roop stated that staff is recommending approval of the rezoning, finding that the
area to be rezoned is a viable residential area; the neighborhood not only would be
conserved but also improved through the implementation of Blue Ridge Housing
Development Corporation's revitalization project and that affordable new housing would
result. She noted, also, that Loudon Avenue is identified in the city's comprehensive plan
as a priority residential revitalization area.
Mr. Alvin Nash, executive director of Blue Ridge Housing Development Corporation,
appeared before the board. He discussed the process that had been used to select the 1700
block of Loudon as the project area and said his organization had worked extensively
with the community throughout the selection process. He said there are over 150 vacant
lots in the neighborhood and four in the 1700 block of Loudon. Mr. Nash stated that he
did not think any of the residents knew that their properties are nonconforming and that it
makes sense to rezone their properties for residential use. Mr. Nash referred to a handout
depicting various housing designs and said that Blue Ridge Housing would build homes
like those which match the architectural character of the neighborhood. (Copy of handout
attached.)
Mr. George Franklin addressed the commission, stating that he had lived in the 1700
block of Loudon Avenue since 1973 and that the area had been in decline since the early
1970's. He stated that the partnership between the neighborhood organization and Blue
Ridge Housing had stimulated interest in the area and in developing a plan for the
neighborhood. Saying that the project would not only revitalize the area but also the
people who live there, Mr. Franklin urged the commission to favorably consider the
rezoning request.
Ms. Angela Norman appeared before the commission as a trustee of the Victory Christian
Center which owns property, now vacant, at 1806 Loudon Avenue and asked what impact
the rezoning would have on that property. Ms. Roop stated that the property was not part
of the rezoning and that it should not be impacted at all. Ms. Norman stated that she was
in favor of enhancing the neighborhood.
III. Issues are as follows:
A. Current zoning of the subject area is LM, Light Manufacturing District.
Members of Council
Page 4
Proposed zoning of the subject area is RM-1, Residential Multifamily, Low
Density District. RM-1 is considered the most appropriate district in that it allows
for the development of single-family detached dwellings and two-family
dwellings.
If the rezoning is approved, a total of six single-family dwellings and 15 parcels
would change from non-conforming to conforming status.
Co
Land use in the subject area is exclusively single-family residential. The subject
area comprises all but one parcel in the 1700 block of Loudon Avenue, N.W.
That parcel, located at the comer of Loudon Avenue and 17th Street, is a small
garage operation which is appropriately zoned. Rezoning is not being requested
for that parcel.
Land uses adjacent to the subject area are predominantly residential
including, to the north and south, the adjoining blocks of Centre and Gilmer
Avenues and, to the east, other blocks of Loudon Avenue. To the west, the 1800
block of Loudon Avenue is predominantly light manufacturing and one side of the
block consists of vacant land. One parcel in the 1600 block of Loudon Avenue, at
the comer of Loudon Avenue and 17th Street, is zoned CN, Neighborhood
Commercial District, and operates as a neighborhood convenience store.
Do
Economic development is an issue because industrially zoned land in the city has
been identified as a valuable asset which should be protected. However, the ci _ty's
Economic Development Administrator stated that the subject area is not
conducive for light manufacturing development and that he supports the rezoning
request.
Eo
Neighborhood organization is the Loudon/Melrose Neighborhood Organization
which selected the 1700 block of Loudon Avenue, N.W., as the site for the Blue
Ridge Housing Development Corporation's community revitalization project.
BRHDC and the neighborhood organization have conducted a number of
meetings, both to select the project site and to involve and get input from residents
of the project area. In addition, all of the homeowners in the 1700 block of
Loudon Avenue have expressed, in writing, their support of the proposed
rezoning.
Letters notifying adjoining property owners of the proposed rezoning were mailed
October 26, 1998. Planning staff received one comment from an adjoining
property owner who was in support of the rezoning.
F. Comprehensive plan recommends that:
1. neighborhoods should be conserved and neighborhood quality enhanced;
Members of Council
Page 5
priority should be given to the maintenance and rehabilitation of sound,
usable structures rather than demolition;
o
non-profit housing development entities should be supported in carrying
out housing rehabilitation efforts and the development of model
approaches;
programs supporting affordable housing should be continued/expanded;
and
o
new construction and renovation should be sensitive to existing
neighborhood character.
Loudon Avenue is identified in the comprehensive plan as a priority residential
revitalization area.
III. Altematives are as follows:
A. City Council approve the rezoning request.
Current zoning would change from LM, Light Manufacturing District, to
RM-1, Residential Multifamily, Low Density District, consistent with the
existing single-family residential use.
Proposed zoning of the subject area would become actual which would
enable Blue Ridge Housing Development Corporation to proceed with its
community revitalization project, thus directly promoting preservation of
and improvements to the subject area and the residences in it.
°
Land use in the subject area would remain the same but would gain legal
status: six single-family residences and a total of 15 parcels would change
from non-conforming to conforming status. Land uses adjacent to the
subject area would not be affected.
°
Economic development would not be affected, given that the subject area
is a viable residential area which is not zoned appropriately and, according
to the city's Economic Development Administrator, the area is not
conducive for light industrial development.
o
Neighborhood organization involvement would be validated as the
neighborhood group not only supports the rezoning but also selected the
subject area as the best site in the neighborhood for the BRHDC
community revitalization project. Neighborhood impacts would be
Members of Council
Page 6
positive and include the repair and renovation of existing residences and
the construction of four new homes on vacant lots.
6. Comprehensive plan would be followed.
B. Ci_ty Council deny the rezoning request.
Current zoning would remain as is; as a result, six homes and 15 parcels
on a viable residential block would remain in non-conforming status.
Because the homes would remain as non-conforming uses, the Blue Ridge
Housing Development Corporation would not be able to proceed with its
community revitalization project and home owners would not be able to
benefit from the repair and rehabilitation of their homes which is a key
feature of the project. In addition, four affordable new homes would not
be constructed on vacant, inner-city property.
Proposed zoning which would bring existing residential uses into
conformity with the appropriate zoning district would not be realized.
o
Land use in the subject area would remain as is, with resulting negative
impacts and opportunity costs, as noted above. Land uses adjacent to the
subject area generally would not be affected; however, the positive
spillover effects of the community revitalization project on the
surrounding residential area would not be realized.
Economic development would not be affected because the subject area is
not conducive to light manufacturing development.
°
Neighborhood organization would not realize its desire to have this block
serve as the site for the Blue Ridge Housing Development Corporation
community revitalization project. Neighborhood impacts would be
negative and include: the continued inability of residents to improve or
expand their homes, the inability to construct affordable new housing and
the associated effects on the stability of the neighborhood as well as the
loss of a significant community revitalization project.
6. Comprehensive plan would not be followed.
IV. Recommendation:
The Planning Commission, by a vote of 5 to 0 (Ms. Duerk and Mr. Manetta absent),
recommended approval of the proposed rezoning, finding that: the area proposed to be
rezoned is a viable residential neighborhood; the neighborhood not only would be
conserved but also improved through the implementation of a community revitalization
Members of Council
Page 7
project by Blue Ridge Housing Development Corporation; and affordable new housing,
sensitive to existing neighborhood character, would result.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
ESL:TR:mpf
attachments
CCi
Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Economic Development Administrator
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
Rezoning of the following 15 parcels of land in the 1700 block of Loudon Avenue,
N. W. and in the Hyde Park neighborhood in the northwest quadrant of the City,
bounded generally by 17a Street on the east and 18'~ Street on the west, to the
north and south, the alleys behind the homes facing Loudon Avenue: Official Tax
Nos. 2211901 - 2211907 and 2211312 - 2211319, be rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multifamily, Low Density District.
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF
ROANOKE:
Having moved to do so at its meeting on October 14, 1998, pursuant to the requirement of
Section 15.1-491, Code of Virginia (1950), as amended, and Section 36.1-690, Code of the City
of Roanoke (1979), as amended, the Planning Commission of the City of Roanoke respectfully
files this Petition to Rezone land in the City of Roanoke containing 2.4 acres, more or less. A
map of the property to be rezoned is attached as Exhibit A.
state the following:
1.
The Planning Commission would
The Planning Commission has considered land uses, zoning and development trends in this
area of the City and concluded that zoning of the subject properties should be consistent
with the existing land uses and that the present LM, Light Manufacturing District, is not
appropriate.
Pursuant to the provisions of Article VII of Chapter 36.1 of the Code of the City of
Roanoke (1979), as amended, the Planning Commission requests that the parcels of land
bearing the official tax numbers 2211901 - 2211907 and 2211312 - 2211319, lying in the
northwest quadrant of the City, be rezoned from LM, Light Manufacturing District, to
RM-1, Residential Multifamily, Low Density District. The owners of these parcels are
identified in Exhibit B, attached.
3. It is submitted that the rezoning of the subject area will further the intent and purpose of
the City's zoning regulations and its comprehensive plan and will further the general
welfare and good zoning practices by: (1) making the existing use of the subject properties
consistent with the proper zoning category; (2) ensuring that the subject properties will be
used in the future in a manner that will not negatively impact adjoining properties; and (3)
facilitating the preservation of neighborhood character.
4. Attached as Exhibit B are the names, addresses and tax numbers for the owner or owners
of all lots or property immediately adjacent to or immediately across a street or road from
the properties to be rezoned
WHEREFORE, the Planning Commission of the City of Roanoke requests that the subject
properties be rezoned from LM, Light Manufacturing District, to RM-1, Residential Multifamily,
Low Density District, and that the City's zoning map be amended accordingly.
Respectfully submitted this ~ day of October 1998,
ROANOKE CITY PLANNING COMMISSION
Gilbert E. Butler, Jr.
Chairman
EXHIBIT
Parcel Owner's Name
Property owners within area proposed to be rezoned:
22119O1
2211902
2211312
2211313
2211314
2211318
Corwin and Pamela Casey
2211903
Gloria Nichols/Elsie Mae Saunders
2211904 Owen andAnnKing
2211905
2211315
2211316
George and Jean Franklin
2211906 Melvin Finney
2211907
Roland H. Malone, Sr.
2211317
Samuel and Vickie Briggs
2211319
Christopher Gravely
Mailing Address
2026 June Drive, NW
Roanoke, VA 24019
7367 Village Green Apt.
#4O3
Gloucester, VA 23061
1318 Chatham Hills Road
Roanoke, VA 24018
1718 Loudon Avenue, NW
Roanoke, VA 24017
1716 Loudon Avenue, NW
Roanoke, VA 24017
1715 Loudon Avenue, NW
Roanoke, VA 24017
1712 Loudon Avenue, NW
Roanoke, VA 24017
7035 Poindexter Lane
Roanoke, VA 24019
1624Angus Road, NW
Roanoke, VA24017
1701Loudon Avenue, NW
Roanoke, VA 24017
Adjoining Properrty Owners:
2211908 Roland H. Malone, Sr.
2211909 Vashti Hunter
-1-
7035 Poindexter Lane
Roanoke, VA 24019
1729 Centre Avenue, NW
Roanoke, VA 24017
parcel
2211910
2211911
2211912
2211913
2211915
2211916
2211914
2211816
2211808
2210516
2211301
2211302
2211303
2211304
2211305
2211306
2211307
2211308
2211309
2211310
2211311
2211401
2211410
Owner'~ Name
Junior A. Townes
A. Byron Smith
Carl M. Haley
Liberty Invest. Corp
c/o Wayne Ayers
Patsy A. Hairston
Lawrence and Ruby Lee
Trustees of Victory Christian Center
Loudon Properties, LLC
Joseph and Mary Keaton
Richard Martin, et al
W. D. Brown
Atlantic National Bank
John & Vemice Ferguson
-2-
Mailing Address
1727 Centre Avenue, NW
Roanoke, VA 24017
P. O. Box 312
Roanoke, VA 24003
1721 Centre Avenue, NW
Roanoke, VA 24017
6839 Campbell Drive
Salem, VA 24153
1711 Centre Avenue, NW
Roanoke, VA 24017
1801 Centre avenue, NW
Roanoke, VA 24017
1806 Loudon Avenue, NW
Roanoke, VA 24017
P. O. Box 6098
Roanoke, VA 24017
1544 Deborah Lane
Salem, VA 24153
210 Nancy Drive, NW
Roanoke, VA 24017
Route 2, Box 540
Goodview, VA 24095
P. O. Box 56766
Atlanta, GA 30343
1629 Loudon Avenue, NW
Roanoke, VA 24017
FRONT ELEVATION
38 GILMER AVENUE
BLUE RIDGE HOUSING
-~VELOPMENT CORPORATI
ROANOKE , VIRGINIA
PANTRY
NOOK
MAIN LEVEL
FLOOR PLAN
1/4"-1 '-0"
KITCHEN
DINING ROOM
DECK
LIVING ROOM
38 GI LMER
BLUE R I DGE
DEVELOPMENT
ROANOKE,
AVENUE
HOUS I NG
PORCH
CORPORATION
VIRGINIA
BEDROOM
SECOND LEVEL
FLOOR PLAN
1/4"-1'-0"
CLOSET
N./
CLOSET
BEDEOOM
HALL
4; W/D
./
BEDROOM
38 GILMER AVENUE
BLUE RIDGE HOUSING
DEVELOPMENT CORPORATION
~ ROANOKE , VIRG I N Ia
DN
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 30, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, December 21, 1998, at 7:00
p.m., or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of the Roanoke City Planning
Commission to rezone 15 tracts of land located in the 1700 block of Loudon Avenue, N. W., and in
the Hyde Park neighborhood in the northwest quadrant of the City, bounded generally by 17th Street
on the east and 18th Street on the west, to the north and south, the alleys behind the homes facing
Loudon Avenue, N. W., identified as Official Tax Nos. 2211901-2211907, inclusive, and 2211312
-2211319, inclusive.
For your information, I am enclosing copy of a notice of the public hearing, ordinance, and the'
Roanoke City Planning Commission relx)rt with regard to the matter. Please review the documents
and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431.
It will be necessary for you, or your representative, to be present at the December 21 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Sandra H. Eakin
Deputy City Clerk
SHE:lo
Enclosure
NACKLO I'~,~ZONING. 98~L0 UDON WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 30, 1998
File #51
Mr. and Mrs. Corwin Casey
Ms. Gloria Nichols and Ms. Elsie Saunders
Mr. and Mrs. Owen King
Mr. and Mrs. George Franklin
Mr. Melvin Finney
Mr. Roland H. Malone, Sr.
Mr. and Mrs. Samuel Briggs
Mr. Christopher Gravely
Mr. Vashti Hunter
Mr. Junior A. Townes
Mr. A. Bryon Smith
Liberty Invest. Corp, c/o Mr. Wayne Ayers
Ms. Patsy A. Hairston
Mr. and Mrs. Lawrence Lee
Trustees of Victory Christian Center
Loudon Properties, LLC
Mr. and Mrs. Joseph Keaton
Mr. Richard Martin, et al
W. D. Brown
Atlantic National Bank
Mr. and Mrs. John Ferguson
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday,
December 21, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Roanoke
City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on the request of the Roanoke City Planning Commission to rezone 15 tracts of land located
in the 1700 block of Loudon Avenue, N. W., and in the Hyde Park neighborhood in the northwest
quadrant of the City, bounded generally by 17th Street on the east and 18th Street on the west, to the
north and south, the alleys behind the homes facing Loudon Avenue, N. W., identified as Official
Tax Nos. 2211901-2211907, inclusive, and 2211312-2211319, inclusive.
The City Planning Commission has recommended approval of the request for rezoning.
If you would like to receive a copy of the report, please call the City Clerk's Office at 853-2541.
N:\CKLO 1 kRF.~ONING 98XLOLrDON,WPD
Mr. and Mrs. Corwin Casey
Ms. Gloria Nichols and Ms. Elsie Saunders
Mr. and Mrs. Owen King
Mr. and Mrs. George Franklin
Mr. Melvin Finney
Mr. Roland H. Malone, Sr.
Mr. and Mrs. Samuel Briggs
Mr. Christopher Gravely
Mr. Vashti Hunter
Mr. Junior A. Townes
Mr. A. Bryon Smith
Liberty Invest. Corp, c/o Mr. Wayne Ayers
Ms. Patsy A. Hairston
Mr. and Mrs. Lawrence Lee
Trustees of Victory Christian Center
Loudon Properties, LLC
Mr. and Mrs. Joseph Keaton
Mr. Richard Martin, et al
W. D. Brown
Atlantic National Bank
Mr. and Mrs. John Ferguson
November 30, 1998
Page 2
This letter is provided for your information as an interested and/or adjoining property owner. If you
have questions with regard to the matter, please call the Department of Planning and Community
Development at 853-2344.
SHE:lo
Sincerely,
Sandra H. Eakin
Deputy City Clerk
N:\CKLO I XREZONING.98~I_.OUDON.WPD
TO THE CITY CLERK OF THE CITY OF ROANOKE, i~,I~A
PERTAINING TO THE REZONING REQUEST OF:
'98
Roanoke City Planning Commission to rezone prop'ertles iri"t~1 7 )Affidavit
1700 block of Loudon Avenue, N.W., Official Tax Nos. 2211901- )
2211907, inclusive, 2211312-2211319, inclusive from LM to RM-1 )
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 26th day of October, 1998, notices of a public hearing to be held on the
4th day of November, 1998, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
Property
22119O1
2211902
2211312
2211313
2211314
2211318
2211903
2211904
2211905
2211315
2211316
2211906
2211907
2211317
2211319
Owner's Name
Owners:
Corwin and Pamela Casey
Gloria Nichols/Elsie Mae Saunders
Owen and Ann King
George and Jean Franklin
Melvin Finney
Roland H. Malone, Sr.
Samuel and Vickie Briggs
Christopher Gravely
Mailing Address
2026 June Drive, NW
Roanoke, VA 24019
7367 Village Green Apt. #403
Gloucester, VA 23061
1318 Chatham Hills Road
Roanoke, VA 24018
1718 Loudon Avenue, NW
Roanoke, VA 24017
1716 Loudon Avenue, NW
Roanoke, VA 24017
1715 Loudon Avenue, NW
Roanoke, VA 24017
1712 Loudon Avenue, NW
Roanoke, VA 24017
7035 Poindexter Lane
Roanoke, VA 24019
1624 Angus Road, NW
Roanoke, VA 24017
1701 Loudon Avenue, NW
Roanoke, VA 24017
Adjoining Properrty Owners:
2211908 Roland H. Malone, Sr.
2211909 Vashti Hunter
2211910 Junior A. Townes
2211911 A. Byron Smith
2211912 Carl M. Haley
2211913
2211915
2211916
Liberty Invest. Corp
c/o Wayne Ayers
7035 Poindexter Lane
Roanoke, VA 24019
1729 Centre Avenue, NW
Roanoke, VA 24017
1727 Centre Avenue, NW
Roanoke, VA 24017
P. O. Box 312
Roanoke, VA 24003
1721 Centre Avenue, NW
Roanoke, VA 24017
6839 Campbell Drive
Salem, VA 24153
2211914
2211816
2211808
2210516
2211301
2211302
2211303
2211304
2211305
2211306
2211307
Patsy A. Hairston
Lawrence and Ruby Lee
Trustees of Victory Christian Center
Loudon Properties, LLC
Joseph and Mary Keaton
1711 Centre Avenue, NW
Roanoke, VA 24017
1801 Centre avenue, NW
Roanoke, VA 24017
1806 Loudon Avenue, NW
Roanoke, VA 24017
P. O. Box 6098
Roanoke, VA 24017
1544 Deborah Lane
Salem, VA 24153
2211308
2211309
Richard Martin, et al
2211310 W.D. Brown
2211311
2211401
2211410
Atlantic National Bank
John & Vemice Ferguson
Pace Franklin
210 Nancy Drive, NW
Roanoke, VA 24017
Route 2, Box 540
Goodview, VA 24095
P. O. Box 56766
Atlanta, GA 30343
1629 Loudon Avenue, NW
Roanoke, VA24017
SUBSCRIB.
this 26th day o
ne, a Notary Public, in the City of Roanoke, Virginia,
~otary Pt~c
My Commissionexpires:~Z~ ,[_f/// /~
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public heating on Wednesday,
November 4, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from the Roanoke City Planning Commission that properties located in the 1700
block of Loudon Avenue, N.W., and designated as Official Tax Nos. 2211901 through
2211907, inclusive, and 2211312 through 2211319, be rezoned from LM, Light
Manufacturing District, to RM-1, Residential Multifamily, Low Density District.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, October 20, 1998 and Tuesday, October 27, 1998
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF TIlE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 27, 1998
SANDRA H. EAKIN
Deputy City Clerk
File #51
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from the Roanoke City Planning Commission, requesting
that 15 tracts of land located in the 1700 block of Loudon Avenue, N. W., and in the Hyde
Park neighborhood in the northwest quadrant of the City, bounded generally by 17th Street
on the east and 18th Street on the west, to the north and south, the alleys behind the
homes facing Loudon Avenue, N. W., identified as Official Tax Nos. 2211901 - 2211907,
inclusive, and 2211312-2211319, inclusive, be rezoned from LM, Light Manufacturing
District, to RM-1, Residential Multifamily District, Low Density District.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Evelyn S. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE.
Office of the City Clerk
January 8, 1999
File #80
Sandra H. Eakin
Deputy City Clerk
VVilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
January 4, 1999, you were requested to prepare the proper measure recognizing former
Mayor Noel C. Taylor, who retired from the pastorate at High Street Baptist Church on
December 31, 1998, for his many years of service to High Street Baptist Church and to the
Roanoke community.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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H:~AGENDA99MAN4.WPD
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
January 8, 1999
Sandra H. Eakin
Deputy City Clerk
File #5-20-137
W. Robert Herbert
City Manager
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, January 4,
1999, Council Member Swain requested information in regard to the penalty for failure to display
a current State vehicle inspection sticker and failure to display a current City motor vehicle decal.
He inquired as to the financial impact of increasing the fines by ten per cent, twenty-five per cent and
fifty per cent.
The Mayor requested information on enacting a prosecution fee which would be assessed by the
Courts and payable to the Commonweath's Attorney and a police investigation fee, and inquired if
the Commonwealth of Virginia has adopted enabling legislation authorizing Cities to impose such
fees.
It was the consensus of Council that the above matters would be referred to the City Manager, City
Attorney and Director of Finance for report to Council at the Financial Planning Workshop on
Saturday, January 16,- 1999.
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Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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