HomeMy WebLinkAboutCouncil Actions 12-07-98WHITE
34097
ROANOKE CITY CO UNCIL
RO,4NOKE CITY SCHOOL BOARD
R O,4NOKE CITY LEGISL,4 TORS
December 7, 1998
12:lSp. m.
WOODRO W WILSON MIDDLE SCHOOL
LIBRARY
1813 Carter Road, S. W.
Roanoke, Virginia
m
AGENDA
Call to Order -- Roll Call. All Present.
Invocation and Lunch.
Opening remarks by Mayor David A. Bowers.
Opening remarks by the Roanoke City School Board Chairperson.
Presentation of highlights of the City's 1999 Legislative Program by Thomas A.
Dick, City Legislative Liaison.
Presentation of highlights of the School Board's 1999 Legislative Program.
Remarks by legislators.
Remarks by City Council Members, School Board Members, and the City
Manager.
At 1:30 p.m., the meeting of Roanoke City Council was declared in recess
to be reconvened at 2:00 p.m., in the City Council Chamber, 215 Church
Avenue, S. W., Roanoke, Virginia.
2
WYATT
ROANOKE CITY CO UNCIL
REGULAR SESSION
December 7, 1998
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order =- Roll Call. Council Member White was absent.
The Invocation was delivered by The Reverend Paul Gunsten, Pastor, St.
Philip Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's m~eting will be replayed on Channel 3 on Thursday, December 10,
1998, at 7:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS:
Recognition of drama theatre/art students from Westside Elementary School.
Mayor Bowers.
File #80-467
Presentation of an award recognizing the City's participation in the "15th
Annual National Night Out" campaign. Mayor Bowers.
File #5-488
CONSENT AGENDA
(Approved 6-0)
(Item C-6 was withdrawn)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
4
C-1 Minutes of the regular meetings of City Council held on Tuesday,
September 8, 1998, and Monday, September 21, 1998.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File/t132 as recorded.
C-2
A communication from Mayor David A. Bowers with regard to
organizing a public/private partnership to arrange and implement plans for a
1999 holiday parade.
RECOMMENDED ACTION:
File #87
Refer the matter to the City Manager and direct
him to organize a public/private partnership to
arrange and implement plans for a 1999 holiday
parade.
C-3
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132 Executive Session.
C-4
A report of the City Manager requesting an Executive Session to discuss
the disposition of publicly held property, specifically the conveyance of a
portion of a parcel in the downtown area for economic development purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #104-132-450 Executive Session.
C-5
A report of the City Manager requesting an Executive Session to discuss
specific legal matters requiring the provision of legal advice by counsel, being
the terms and conditions of an economic development contract in negotiation,
pursuant to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #104-132-450 Executive Session.
C-6
A report of the City Manager requesting an Executive Session to discuss
specific legal matters requiring the provision of legal advice by counsel, being
the terms and conditions of an economic development contract in negotiation,
pursuant to- Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
Withdrawn Executive Session.
C-7
A report of the City Manager recommending that a public hearing be
scheduled for Monday, December 21, 1998, at 7:00 p.m., to consider the
conveyance of real estate identified as a portion of Official Tax Map No.
1010310 commonly known as a lot at the northwest comer of Norfolk Avenue
and First Street, which will be proposed to be sold for economic development
purposes.
RECOMMENDED ACTION:
File #2-450
Concur in recommendation to schedule a public
hearing for Monday, December 21, 1998, at
7:00 p.m.
C-8 Minutes of the meeting of the Audit Committee of Roanoke City Council
held on Monday, October 19, 1998.
RECOMMENDED ACTION: Receive and file.
File #300
C-9
Qualification of the following persons:
Robert C. Poole as a member of the Roanoke Civic
Center Commission for a term ending September 30,
2001;
File #15-110-192
Duane A. Kavka as a member of the Youth Services
Citizen Board for a term ending May 31,2001;
File #15-110-304
Dennis R. Cronk as a Director of the Industrial
Development Authority of the City of Roanoke for a
term ending October 20, 2002;
File #15-110-207
Frances L. Keen as a member of the Cultural Services
Committee for a term ending June 30, 1999; and
File #15-110-394
David Collins as a member of the Economic
Development Commission for a term ending June 30,
2001.
File #15-110-450
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ae
Request to address Council with regard to health insurance benefits for
City retirees. Wilbur H. Drewery, Spokesperson. (5 minutes)
Withdrawn.
4. PETITIONS AND COMMUNICATIONS:
A communication from the Honorable George M. McMillan, City
Sheriff, recommending acceptance of a grant award for the Jail-based
Public Inebriate Intervention and Treatment Service Program;
appropriation of funds in connection therewith; and a report of the City
Manager concurring in the recommendation.
Adopted Ordinance No. 34097-120798 and Resolution No. 34098-
120798. (6-0)
Council Member Swain requested information regarding the severity
of the problem of public inebriation in the City of Roanoke, and
inquired if there are legal mechanisms to deal with providers of
alcohol to inebriated persons.
File #60-123-236
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of an amended agreement
between the City and the Virginia Museum of Transportation, Inc.,
to provide for an extension of three years to allow additional time
to complete Phases II and III of the renovation and improvements
to Roanoke's Historic Freight Station.
Adopted Resolution No. 34099-120798. (6-0)
File #229
A report recommending authorization to amend the 1998-99
Consolidated Plan Annual Update and execution of a 1998-99
Community Development Block Grant Agreement with the
Western Virginia Foundation for the Arts and Sciences in
connection with renovation of the Shenandoah Hotel; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 34100-120798 and Resolution No.
34101-120798. (6-0)
File #60-236-427
A report recommending execution of a contract with
Lardner/Klein Landscape Architects, P.C., in the amount of
$89,436.00, to provide professional services for the Mill Mountain
Greenway; and appropriation of funds in connection therewith.
Adopted Ordinance No. 34102-120798 and Resolution Nos.
34103-120798 and 34104-120798. (6-0)
Mayor Bowers referred to an article in the December 4, 1998,
edition of The Roanoke Times in which it was reported that
Roanoke County and the City of Salem are proceeding with
the Roanoke River Greenway; however, no information has
been provided to the citizens of Roanoke regarding the
8 Con't...
Roanoke River Greenway within the City of Roanoke. It was
the consensus of Council that the matter would be referred to
the City Manager for a briefing. It was suggested that
Elizabeth Belcher, Greenways Coordinator, be invited to
present a briefing on the overall issue of greenways. The
Mayor requested an explanation as to why other jurisdictions
in the Roanoke Valley can proceed with greenway
development before addressing flood reduction.
File #60-379-405
A report recommending execution of a temporary nonexclusive
revocable license agreement with Hyperion Telecommunications
of Virginia, Inc., authorizing the construction, maintenance and
operation of telecommunications facilities in, over and across
certain public rights-of-way within the City.
Adopted Ordinance No. 34105 on first reading. (5-0) (Council
Member Wyatt was out of the Council Chamber).
File #322-383
0
A report recommending acceptance of the bid submitted by Cargill
Salt, Inc., to provide highway deicing salt, at a cost of $45.96 per
ton, for fiscal year 1998-99; and appropriation of funds in
connection therewith.
Adopted Ordinance Nos. 34106-120798 and 34107-120798.
(6-0)
File #60-410
A report recommending appropriation of funds from the current
year and prior year Capital Maintenance and Equipment
Replacement Program for various operational needs for several
City departments.
Adopted Ordinance No. 34108-120798. (6-0)
File #60-270-472
9
A report recommending acceptance of the bid submitted by
Miracle Recreational Equipment Company, c/o Site Concepts,
Inc., to provide certain replacement playground equipment in four
City parks, at a cost of $101,776.00; and appropriation of funds in
connection therewith.
Adopted Ordinance No. 34109-120798 and Resolution No.
34110-120798. (6-0)
File #60-67-472
A report recommending appropriation of funds received from the
State Transportation Safety Board, in the amount of $12,000.00,
to be used for the enhancement of Driver/Occupant Safety
Awareness and Driving Under the Influence (DUI) enforcement
efforts.
Adopted Ordinance No. 34111-120798. (6-0)
File #5-60-236-316
A report recommending appropriation of funds for continuation of
an out-stationed eligibility worker position at the Health
Department.
Adopted Ordinance No. 34112-120798. (6-0)
File #22-60-72
10.
A report recommending acceptance of supplemental funds, in the
amount of $1,700.00, received fi'om the United States Department
of Health and Human Services' Runaway and Homeless Youth
Program to purchase computer equipment that will be used to
comply with federal reporting guidelines set forth by the
Department of Health and Human Services; and appropriation of
funds in connection therewith.
Adopted Ordinance No. 34113-120798 and Resolution No.
34114-120798. (6-0)
Vice-Mayor Harris requested information on the number of
runaway and homeless youth in the City of Roanoke.
File #60-72-236-304-472
10
11.
A report recommending appropriation of funds, in the amount of
$53,496.00, allocated to the Roanoke City Department of Social
Services by the Virginia Department of Social Services for
implementation of the Virginia Children's Medical Security
Insurance Plan Program.
Adopted Ordinance No. 34115-120798. (6-0)
File #60-72
12.
A report recommending appropriation of funds in connection with
a grant received from the Department of Criminal Justice Services
for the Community-Family Counseling Center and System
Analysis Program with the City's Office on Youth.
Adopted Ordinance No. 34116-120798. (6-0)
Council Member Swain requested additional information on
the Community-Family Counseling Center and System
Analysis Program; viz: how long has the program been in
existence and has the program proven to be effective in
addressing the problems of youth.
File #60-236-304
13.
A report recommending that additional holiday time be granted to
City employees on December 24, 1998.
Adopted Resolution No. 34117-120798. (6-0)
File #184
b. DIRECTOR OF FINANCE:
A financial report for the month of October, 1998.
Received and filed.
File #10
A report recommending adjustments to certain General Fund
revenue estimates for fiscal year 1999.
Adopted Ordinance No. 34118-120798. (6-0)
File #60
11
A report transmitting the audited 1998 Comprehensive Annual
Financial Reports for the City of Roanoke and the City of Roanoke
Pension Plan.
Received and filed.
File #10-429
6. REPORTS OF COMMITTEES:
ao
A report of the Bid Committee in connection with bids received by the
City for construction of a joint use parking facility in the vicinity of the
Jefferson Center complex, recommending execution of an agreement with
L. H. Sawyer Paving Co., Inc., in the amount of $262,506.95; transfer of
funds in connection therewith; and a report of the City Manager
concurring in the recommendation of the Bid Committee. Council
Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34119-120798 and 34120-120798. (6-0)
File #20-60-184-337
bo
A communication from the Chairperson of the Bid Committee requesting
that Council remove from the table and consider a report of the Bid
Committee in connection with bids received by the City for construction
of the Peters Creek Road Fire/EMS Station No. 4, recommending
execution of an agreement with Williams Painting and Remodeling, Inc.,
in the amount of $733,000.00; and appropriation of funds in connection
therewith. Council Member Carroll E. Swain, Chairperson.
The matter was taken from the table.
34121-120798 and 34122-120798. (6-0)
File #60-70-188
Adopted Ordinance Nos.
7. UNFINISHED BUSINESS: None.
12
Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 34095, on second reading, rezoning two tracts of land
located on Shenandoah Avenue, N. W., identified as Official Tax Nos.
6030107 and 6030108, from RM-2, Residential Multifamily District,
Medium Density District, to C-2, General Commercial District, subject
to certain proffered conditions.
Adopted Ordinance No. 34095-120798 on second reading. (6-0)
File #51
bo
Ordinance No. 34096, on second reading, providing for the acquisition
of additional property rights needed by the City in connection with the
construction of the Roanoke River Interceptor Sewer Replacement
Project; providing for the City's acquisition of such property rights by
condemnation, under certain circumstances; authorizing the City to make
motion for the award of a right of entry on any of the parcels for the
purpose of commencing the project; and providing for conveyance to an
entity related to the original owners upon completion of the project.
Adopted Ordinance No. 34096-120798 on second reading.
(Council Member Hudson abstained from voting).
File #2-27
(5-0)
A Resolution providing that the regular meeting of City Council
scheduled to commence at 12:15 p.m., on Monday, December 21, 1998,
shall commence at 2:00 p.m., on the same date.
Adopted Resolution No. 34123-120798. (6-0)
File 0132
13
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Swain requested a briefing on City of Roanoke
crime statistics and that the briefing include information on crime
incidents committed by juveniles. He inquired as to why the City's
curfew ordinance is not strictly enforced. It was the consensus of
Council that the matter would be referred to the City Manager and
the City Attorney for report to Council.
File #5-304
Council Member Hudson called attention to a potentially dangerous
situation at the West End Park playground on Campbell Avenue and
Tenth Street. He advised that there is no fence on the Campbell
Avenue side of the playground and there are occasions when
children run into the street to retrieve balls. It was the consensus of
Council that the matter would be referred to the City Manager for
appropriate response.
File #20-67
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK
AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. Robert Gravely, 1412 Moorman Road, N. W., addressed Council with
regard to safety issues in the City Council Chamber.
File #5-132
14
CERTIFICATION OF EXECUTIVE SESSION: (5-0) (The Mayor left the
meeting during the Executive Session).
Courtney A. Penn was appointed for a term ending November 30, 2001,
and William C. Holland and George M. McMillan were reappointed for
terms ending November 30, 2002, as members of the Advisory Board of
Human Development.
File #15-110
Stark H. Jones was appointed as a member of the Industrial Development
Authority of the City of Roanoke for a term ending October 20, 2002.
File #15-110-207
Ronald H. Miller, Charles W. Hancock, Barbara N. Duerk and Allen T.
Wilson were reappointed for terms ending November 30, 1999, and Judy
A. Bower was reappointed for a term ending November 30, 2001, as
members of the Roanoke Neighborhood Partnership Steering Committee.
File #15-110-488
15
WILBURN C. DIBLING, JR.
CITY ATrORNEY
CITY OF ROANOKE
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW . -WILLIAM X PARSONS
ROANOKE, VIRGINIA 24011-159~8
,: -~., -._. ) _ s'rEvEN J. TALEW
TELEPHONE: 540-853-2431 GLADYS L. YATES
FACSIMILE: 540-853-1221 GARY E. TEGENKAMP
E-MAIL:cityarty@ci.roanoke.va.us AS$1STANT CITY A"I~ORNEYS
December 3, 1998
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Legislative Program
Dear Mayor Bowers and Council Members:
I am enclosing a bound copy of the 1999 Legislative Program which was adopted by
City Council on November 16, 1998. The Program will be the subject of our discussion
with the City's legislative delegation at 12:15 p.m. on December 7, 1998. This meeting will
be held in the Woodrow Wilson Middle School Library, at 1813 Carter Road, S.W. I will
look forward to seeing each of you at this time.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. ing, Jr.
City Attomey
WCD:f
Enclosure
cc: W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Thomas A. Dick, Legislative Liaison
Recognition of Westside Elementary School
Theatre/Art Students
Monday, December 7, 1998
Karen Richardson, Principal, Westside Elementary School
Barbara Hall, Drama Teacher, Westside Elementary School
Name of Play/Skit: The Emperor's New Clothes
The following 4th & 5th grade students participated in the State
competition for Young People's Theatre One Act Play Festival in Norfolk,
Virginia on November 14, 1998 and won a trophy plaque for best
costumes:
Mike Barton**
Kirsten Coles**
Anntoinette Brooks**
Dawniqua Fountain**
Stephany Hill
Tiffany Burroughs
Eugene Williams
Tyler Poff
India Melton
Erica Taylor
**Won Acting Awards
! WYNNEWOOD ROAD, SUITE 102
P.O. BOX 303
WYNN£WOOD, PA 19096
(610) 649-7055
October 1. 1998 F^X: (610)649-$456
Rick Arrington
Roanoke Police Department
309 3rd Street SW
Roanoke, VA 24011
Dear Rick:
On behalf of the National Association of Town Watch (NATW), I am pleased to
inform you that "Roanoke" has been selected as a Rookie of the Year for its
outstanding first-year participation in the "l 5th Annual National Night Out" (NNO)
crime and drug prevention program.
Within the next month, you will be receiving a special award recognizing your
area's extraordinary participation in the NNO 1998 campaign.
This year's event was the largest ever involving 31.1 million people in 9,420
communities from all 50 states, U.S. territories and military bases worldwide.
extend our congratulations for being selected among the nation's bestl
We
For your reference, we have enclosed a complete listing of all of this year's award
winners. A full recap of National Night Out 1998 will appear in the Fall issue of our
'New Spirit~ newsletter which you will receive in early November.
Again, we salute you and your community for a Job well donel
MAP/kid
Enc.
Sincerely,
Matt A. Peskin
National Project Coordinator
SPONSORS OF "NATIONAL NIGHT OUT" · AMERIC,~S NIGHT OUT AGAINST CRIME
The 15th Annual National Night Out was held August 4, 1998. National Night Out was
introduced in 1984 by the National Association of Town Watch (NATW) to involve entire
communities in a concerted effort to heighten the awareness of crime and to encourage police-
community partnerships in anti-crime efforts.
Roanoke city had not actively participated in National Night Out in recent years and had never
entered the competition, due to limited participation. For example, in 1997 only three (3)
neighborhoods organized activities for National Night Out. This year under the leadership of
Police Chief Gaskins and with the cooperation of City Council, city government, Roanoke
Neighborhood Partnership, businesses and Neighborhood Watch, twenty six neighborhoods
organized evems for National Night Out. Another sixteen neighborhoods participated with the
usual "lights on campaign" and the Police Department sponsored a kick-off event at victory
stadium. The National Night OUt events were coordinated by Sgt. Rick Arrington and a
committee of citizens and employees.
Roanoke's 1998 cooperative participation joined the largest National Night OUt in the history of
the event. This year over 31.1 million people in 9, 420 communities joined together to take a
stand against crime. That is why I am particularly pleased to announce Roanoke City's selection
by the National Association of Town Watch, as Rookie of the Year for 1998.
Presentation of plaque to Chief Craskins, Sgt. Arrington and Madam Stacy.
In the spirit of this award being earned by the entire city, it will be displayed in the main entry hall
of the municipal building in order that all citizens may see it.
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 8, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session on Tuesday,
September 8, 1998, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular
Meetin_as, of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Steven J. Talevi,
Assistant City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess until 12:20 p.m., in the
Social Services Conference Room, Room 306, Municipal North, 315 Church Avenue,
S. W., City of Roanoke.
The regular meeting of Roanoke City Council reconvened at 12:20 p.m., on
Monday, September 8, 1998, in the Social Services Conference Room, Room 306,
Municipal North, 315 Church Avenue, S. W., with Mayor David A. Bowers presiding.
The purpose of the meeting was to hold a joint session of City Council and the City
Planning Commission.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
CITY PLANNING COMMISSION MEMBERS PRESENT: Barbara N. Duerk,
Melvin L. Hill, D. Kent Chrisman, Robert B. Manetta, Richard A. Rife, Alfred T. Dowe,
Jr., and Gilbert E. Butler, Jr., Chairperson ......................................................... 7.
CITY PLANNING COMMISSION MEMBERS ABSENT: None ....................... 0.
OTHERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Steven J. Talevi, Assistant City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor, Director, Real
Estate Valuation; Kit B. Kiser, Director, Utilities and Operations; Glenn D. Radcliffe,
Director, Human Development; William F. Clark, Director, Public Works; George C.
Snead, Jr., Director, Public Safety; Evelyn S. Lander, Acting Agent, City Planning
Commission; and Martha P. Franklin, Secretary, City Planning Commission.
Following lunch, the business session convened at 12:50 p.m.
COUNCIL-COMMUNITY PLANNING: Chairman Butler called attention to a
petition filed by the City Planning Department on behalf of the Greater Raleigh Court
Civic League to down zone a significant portion of the Raleigh Court neighborhood
which will be heard by the City Planning Commission at its meeting in October or
November. He advised that residents of Raleigh Court, particularly single family
homeowners, are concerned about single family properties becoming either duplex
or infill development with multi-family dwellings. He explained that many of the
property owners are young families who are using their resources to renovate older
homes in an effort to revitalize the neighborhood and those property owners who
convert single family homes into duplexes and/or triplexes are viewed as a threat to
the neighborhood. Therefore, he stated that at the request of the leadership of the
Greater Raleigh Court Civic League, City staff prepared a comprehensive petition to
rezone a significant portion of Raleigh Court. He noted that the petition does not
seek to take away any current multi-family zoning or to take away any existing non-
conforming multi-family uses on a single-family zoned lot, but it is an attempt to stop
further multi-family encroachment. He stated that there may be opposition from
certain property owners of single family residences who wish to retain the option to
develop their property for duplex or multi-family use.
Mr. Trout stated that he would endorse a program on a City-wide basis, and
expressed concern with regard to an older home on Broadway that was recently
converted into apartments.
Ms. Wyatt inquired as to the need for a new comprehensive land use plan for
the entire City. She advised that the last comprehensive land use plan was prepared
in 1985 and there has been significant change in the City since that time. She
requested that staff revisit the matter and review alternatives for using the City's
limited amount of land for industry, business, home ownership and rental property,
etc., and also look at new rules and regulations to provide for a better City overall.
She stated that the Raleigh Court neighborhood is a good start, but there are other
neighborhoods where citizens are just as concerned and Council's stewardship
involves looking at the overall best use of land in the City of Roanoke.
2
Ms. Duerk advised that the City Planning Commission and staff can only
administer those recommendations that are provided for in the City's Subdivision
Ordinance and the Zoning Ordinance; therefore, it is sometimes difficult for the
Planning Commission to uphold Council's vision for the City. She stated that an
important issue is the need for additional staff because the Planning Commission
does not have sufficient staff to prepare an updated comprehensive plan for the City,
therefore, it may be necessary to hire an outside consultant.
In connection with Roanoke Renaissance discussions, the City Manager
pointed out that one of the key ingredients specified by the citizen team is
neighborhood plans, and the City has committed to undertake four neighborhood
plans per year until a majority of the City is included.
Question was raised as to whether there is a process underway to fill the
position previously held by John R. Marlles, Chief of Community Planning, and what
is the time frame for filling the vacancy; whereupon, Mr. Clark advised that the
position has been advertised nationally and the deadline for applications is
October 31, 1998.
Mr. Rife advised that he serves as the City Planning Commission's
representative to the Parks Master Plan Study which has been underway for
approximately four months and it is anticipated that it will take approximately one
year to prepare a ten year master plan for parks and recreation improvements. He
further advised that the study committee is particularly interested in reviewing ways
that the Parks and Recreation Department can address the needs of an ageing
citizenry in Roanoke City. He called attention to certain large capital projects for
which the study committee plans to request funding in a five to ten year time frame,
i.e.: Victory Stadium which could address an alternative scaled down plan, although
there is currently no consensus of opinion by the study committee. He called
attention to middle school renovations, viz: Breckinridge, WoodrowWilson and Lucy
Addison Middle Schools and advised that the School Board and the Parks and
Recreation Department are working together toward some type of joint use of the
facilities. He stated that it is likely that a recommendation will be made to Council
to instruct the School Board and the Parks and Recreation Department to work
together to maximize recreational opportunities for joint use of renovations to the
schools. He added that Council may be requested to fund additional costs in the
range of $30 million.
Ms. Patricia N. Toney, 2222 Russell Avenue, S. W., advised that she also
serves on the Parks and Recreation Master Plan Study Committee and she could not
support demolition of Victory Stadium. She spoke in support of conducting some
of the meetings of the City Planning Commission and the Board of Zoning Appeals
in the evening hours to accommodate citizens who work during the day. She stated
that she could not support the razing of Victory Stadium.
3
Mr. White called attention to inappropriate infill housing in certain
neighborhoods of the City, and advised that the matter was referred to the City
Administration and the City Planning Commission approximately three years ago
with the request to make a recommendation to Council in regard to an overlay
district for inner city neighborhoods. In addition to down zoning, which is proposed
for the Raleigh Court neighborhood, he inquired as to when the total Roanoke
community will be addressed.
Ms. Lander advised that the City petitioned the General Assembly for special
legislation to enact the neighborhood overlay district which specifically limited the
City's ability to regulate the types of design of houses to those properties that were
in a redevelopment, conservation or rehabilitation district. In regard to the
Neighborhood Design District, she stated that the City Planning Commission is
currently Working with the Melrose/Rugby Neighborhood, however, no other eligible
neighborhoods have approached the City. She added that many of the locations
where citizens want to construct housing are not eligible areas, therefore, the
Neighborhood Design District does not address the issue. She advised that even
though there are new historic districts in old southwest and in downtown Roanoke
which regulate the design of what can be constructed on those properties, the issue
of denying property rights surfaces and it was approximately five years ago that the
Historic District was challenged at the City Planning Commission and the City
Council levels because there were property owners who were of the opinion that
government does not have a right to say what they can and can not do with their
property.
In connection with the planning process, Mr. Lee B. Eddy, an advocate of
greenways, requested that Council and the City Planning Commission keep in mind
that the City has a greenway program in effect and anytime that a significant
rezoning is considered, it should be determined if the petitioner is in support of
greenways.
Ms. Toney expressed concern with regard to scheduling problems she has
experienced with bus service provided by Roanoke Area Dial A Ride (RADAR).
The Mayor requested that the City Manager contact the appropriate officials
of RADAR to discuss Ms. Toney's concern and that the City Manager provide
Council with a status report on services provided by RADAR to Roanoke's disabled
population.
Ms. Toney also expressed concern with regard to the bidding practices of
RADAR for vehicles that are no longer needed by the organization. She advised that
clients of and drivers employed by RADAR should be offered the first opportunity
to bid on vehicles and then open the bidding process to other interested persons.
4
Ms. Toney called attention to previous concerns she had expressed in regard
to the lack of planned activities for children and adults by the City's Department of
Parks and Recreation in Norwich Park; whereupon, the Mayor requested that the
appropriate City officials discuss the matter with Ms. Toney to determine if the City
can address her concerns.
There being no further business, the Mayor declared the Roanoke City Council
meeting in recess at 1:45 p.m., to be reconvened at 2:00 p.m., in the City Council
Chamber, 215 Church Avenue, S. W., City of Roanoke.
At 2:00 p.m., on Tuesday, September 8, 1998, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS-
PENSIONS: The Mayor presented a Certificate of Achievement for
Excellence in Financial Reporting to Ann H. Allen, Manager of
Accounting Services, for the City's Comprehensive Annual Financial
Report for the fiscal year ended June 30, 1997; and a Certificate of
Achievement for Excellence in Financial Reporting for the City of
Roanoke Pension Plan for the fiscal year ended June 30, 1997, to Joyce
L. Sparks, Retirement Administrator. He also presented Certificates of
Achievement plaques in recognition of financial reporting to James A.
5
ACTION:
Grisso, Director of Finance. The Mayor advised that the above awards
represent the highest form of recognition in governmental accounting
and financial reporting and its attainment is a significant
accomplishment by a government and its management.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss a matter of actual litigation, specifically to consider an appeal
of a matter recently decided in the Circuit Court for the City of Roanoke;
and personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council held on
Monday, June 1, 1998, and Monday, June 15, 1998, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
6
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
CITY EMPLOYEES: A report of the Director of Finance with
regard to the $10.00 employer matching contribution to the ICMA-RC
was removed from the Consent Agenda for separate discussion. (See
page 9).
HOUSING/AUTHORITY-BUILDINGS/BUILDING DEPARTMENT-
HUMAN DEVELOPMENT COMMITTEE-ROANOKE ARTS COMMISSION-
CULTURAL SERVICES COMMITTEE-SCHOOLS-LIBRARIES-HUMAN
DEVELOPMENT COMMITTEE-OATHS OF OFFICE-COMMITTEES: The
following reports of qualification were before Council:
Willis M. Anderson as a Commissioner of the City of
Roanoke Redevelopment and Housing Authority for a term
ending August 31, 2002;
Barry W. Baird as a member of the Building Code Appeals
Board, Volume I, Building Construction Division, for a term
ending September 30, 2002;
Evelyn F. Board as a member of the Human Services
Committee for a term ending June 30, 1999;
Michael Brennan as a member of the Roanoke Arts
Commission for a term ending June 30, 1999;
Michael Brennan as a member of the Cultural Services
Committee for a term ending June 30, 1999;
Nancy F. Canova as a member of the Fair Housing Board
for a term ending March 31, 2001;
7
ACTION:
ACTION:
Frank Eastburn as a member of the Cultural Services
Committee for a term ending June 30, 1999;
Margaret M. Grayson as a member of the Virginia Western
Community College Board for a term ending June 30,
2002;
William L. Lee as a member of the Cultural Services
Committee for a term ending June 30, 1999;
Edward F. Lovell as a member of the Roanoke Public
Library Board for a term ending June 30, 2001; and
Bernice F. Jones as a member of the Human Services
Committee for a term ending June 30, 1999.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COUNCIL: A report of the City Attorney requesting that Council
convene in Executive Session to discuss a matter with regard to actual
litigation, specifically to consider an appeal of a matter recently
decided in the Circuit Court for the City of Roanoke, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in Executive Session to discuss a matter with
regard to actual litigation, specifically to consider an appeal of a matter
recently decided in the Circuit Court for the City of Roanoke, pursuant
to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. The
motion was seconded by Mr. Swain and adopted by the following vote:
8
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
REGULAR AGENDA
BUDGET-CITY EMPLOYEES: A report of the Director of Finance
advising that Council adopted Resolution No. 33829-051198 authorizing
an increase in the matching contribution to the ICMA-RC Deferred
Compensation Plan for any non-temporary classified employee of the
City who contributes $5.00 or more per pay day; whereupon, he
transmitted statistics demonstrating participation in the Deferred
Compensation Plan by salary range before and after the increase of the
matching contribution, was before Council.
Total Number of Employees
Total Number of Participants
Percentage of Participants
Total Number of Employees
Total Number of Participants
Percentage of Participants
4129/98 1,977
4/29/98 1,262
4/29/98 63.8%
8119/98 1,971
8/19/98 1,379
8/19198 70.0%
(For full text, see report on file in the City Clerk's Office.)
In the future, Council Member Swain requested that reports
regarding pension issues and ICMA matters be included as a part of the
Regular Agenda as opposed to the Consent Agenda to enable full
discussion. He raised the following questions: what is the maximum
amount of funds that an employee may contribute each pay period to
the ICMA Deferred Compensation Plan, what is expected to be the total
cost of the program to the taxpayers on an annual basis, will a cap be
placed on contributions by employees, and will the contribution be
considered as a supplement to the City's retirement program.
The Mayor called attention to a previous discussion with the City
Manager regarding the feasibility of holding an annual event in which
representatives of the business community could introduce their
products and services to City employees.
Mr. Trout moved that the report be received and filed. The
motion was seconded by Mr. Swain and unanimously adopted.
9
HEARING OF CITIZENS UPON PUBLIC MATTERS:
VIRGINIA AMATEUR SPORTS/COMMONWEALTH GAMES:
Peter R. Lampman, President, Virginia Amateur Sports, Inc., presented
information on the economic impact of the Commonwealth Games on
the Roanoke Valley. He advised that, in 1998, 10,119 athletes competed
in 45 sporting events and over a period of nine years, a total of 69,500
athletes have participated in the Commonwealth Games, for a total
economic impact to the Roanoke Valley of over $8.5 million, with
estimated local sales tax of $233,000.00.
Mr. Lampman presented the City with a plaque expressing
appreciation for the City's participation in the 1998 Commonwealth
Games.
CITY EMPLOYEES-PERSONNEL DEPARTMENT: A request of
Ms. Evelyn D. Wheeler, 3021 Ashworth Circle, N. E., a City employee,
and Mr. Ronald A. Mathews, Route 3, Box 203, Goodview, Virginia, a
former City employee, to address Council with regard to City policies
and procedures, was before the body.
Inasmuch as the City Attorney advised that he would submit his
report to Council in regard to previous remarks of Ms. Wheeler as to
alleged violations of the City's grievance procedure on Monday,
September 21, 1998, Ms. Wheeler advised that she would defer her
comments until that time.
Mr. Mathews advised that the grievance procedure does not
provide due process for City employees. He stated that there was a
misunderstanding as to previous remarks he presented to Council
because the Mayor was of the impression that his concerns relating to
the City's grievance procedure pertained to his individual conflict with
the City. He stated that he conducted considerable research on the
grievance procedure, he was a victim of the lack of due process, and
even though his conflict with the City has ended, he has continued to
research the matter for the benefit of other City employees. Therefore,
he requested that his personal situation and his research on behalf of
other City employees be treated as two separate issues. He presented
the City Manager with copy of a legal suit which was recently filed in
the Court system against the City of Roanoke. (A copy of the legal
document was not filed with the City Clerk.)
10
The Mayor requested that the record reflect that he has had no
discussions with the City Manager regarding Mr. Mathew's personal
situation.
Without objection by Council, the Mayor advised that the remarks
of Ms. Wheeler and Mr. Mathews would be received and filed.
PETITIONS AND COMMUNICATIONS:
LEGISLATION-TAXES-NEIGHBORHOOD ORGANIZATIONS: A
communication from Estelle H. McCadden, President, Melrose/Rugby
Neighborhood Forum, Inc., transmitting a petition requesting adoption
of a resolution in support of the organization's request to obtain tax-
exempt status from the General Assembly of Virginia on certain real
property located at 1730 Orange Avenue, N. W., was before Council.
(For full text, see communication and petition on file in the City Clerk's
Office.)
Mr. Trout moved that the matter be referred to the City Manager
and the City Attorney for study, report and recommendation to Council.
The motion was seconded by Mr. Swain and unanimously adopted.
BONDS/BOND ISSUES-BUDGET-SCHOOLS: A communication
from the Roanoke City School Board advising that as the result of
official action taken by the School Board at its meeting on August 17,
1998, the Board approved an application and a resolution for Roanoke
City Public Schools to participate in the Fall 1998 Virginia Public School
Authority (VPSA) Bond Issue, which proceeds will be used in lieu of the
local capital bond funds for Lucy Addison Middle School; local bond
funds released by the use of the VPSA Bond Issue will then be used for
elementary school additions; and the School Board will pay the debt
service on the VPSA Bond Issue, was before Council.
The School Board requested that Council adopt a resolution
indicating that Roanoke City desires to participate in the VPSA bond
issue; and if the application is approved by the VPSA Board, Council
will be requested to conduct public hearings and to perform any other
procedural matters that may be required for participation in the VPSA
bond issue.
(For full text, see communication on file in the City Clerk's Office.)
11
ACTION:
Mr. Harris offered the following resolution:
(#33994-090898) A RESOLUTION authorizing and directing the
City Manager to file an application with the Virginia Public School
Authority seeking bond financing in an amount not to exceed
$5,000,000.00 to finance certain capital improvements in connection
with Lucy Addison Middle School, previously approved by the Council
at its December 15, 1997, meeting.
(For full text of Resolution, see Resolution Book No. 61, page 132.)
Mr. Harris moved the adoption of Resolution No. 33994-090898.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BONDS/BOND ISSUES-BUDGET-SCHOOLS: A communication
from the Roanoke City School Board advising that as the result of
official action taken by the School Board at its meeting on August 17,
1998, the Board approved an application and a resolution for Roanoke
City Public Schools to participate in the Fall 1998 Virginia Public School
Authority (VPSA) Interest Rate Subsidy Bond Issue, which proceeds
will be used in lieu of the Literary Fund loan approved by the State for
Huff Lane MicroVillage; and the School Board will pay the debt service
on the VPSA Interest Rate Subsidy Bond Issue, was before Council.
The School Board requested that Council adopt a resolution
indicating that Roanoke City desires to participate in the VPSA bond
issue; and if the application is approved by the VPSA Board, Council
will be requested to conduct public hearings and to perform any other
procedural matters that may be required for participation in the VPSA
bond issue.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
12
ACTION:
(#33995-090898) A RESOLUTION authorizing and directing the
City Manager to file an application with the Virginia Public School
Authority seeking interest rate subsidy bond financing in an amount
not to exceed $1,250,000.00 to finance certain capital improvements in
connection with Huff Lane Elementary School, previously approved by
the Council at its September 22, 1997, meeting.
(For full text of Resolution, see Resolution Book No. 61, page 133.)
Mr. Harris moved the adoption of Resolution No. 33995-090898.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$21,870.00 for the Special Education Interpreter Training
Program to provide funds for the development of training
curriculum for the hearing impaired program; the
continuing program will be reimbursed 100 per cent by
Federal funds;
$256,296.00 for the Project YES (Youth Experiencing
Success) Program to identify, assess, evaluate, and
provide assistance for at-risk sixth and ninth grade
students who are potential dropouts; the continuing
program will be reimbursed 100 per cent by State funds;
and
$10,000.00 for the Southern Regional Education Program
to provide leadership training to members of the City
Schools' top management team in order to assist the
district in accomplishing its long-term educational goals;
a contribution has been received for the continuing
program.
13
ACTION:
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Harris offered the following emergency budget ordinance:
(#33996-090898) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 School Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 134.)
Mr. Harris moved the adoption of Ordinance No. 33996-090898.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
Council Member Swain raised the following questions with
regard to the $10,000.00 appropriation for the Southern Regional
Education Program:
What is the composition of the City Schools' top
management team?
Will the long range education goals be publicized?
Is $10,000.00 sufficient to cover the cost of the program?
What is the proposed funding source if costs exceed the
$10,000.00 appropriation?
It was the consensus of Council that the questions would be
referred to the Roanoke City School Board/School Administration for
response within ten days.
REPORTS OF OFFICERS:
14
ACTION:
CITY MANAGER:
BRIEFINGS:
SEWERS AND STORM DRAINS: The City Manager submitted a
written report advising that the Tinker Creek Interceptor Sewer
Replacement is part of the renovation and expansion of joint use sewer
facilities previously approved by Council; and the project replaces the
existing interceptor sewer from the Water Pollution Control Plant to
Orange Avenue at 13th Street.
It was further advised that Bryant Electric Co., Inc., is the
contractor for the project at an original contract amount of
$5,596,895.00 and a project contingency of $600,000.00; a number of
small items required changes to the proposed design; these items
included the use of precast concrete manholes, removal of several
proposed manholes, repairs to existing manholes and sewers,
relocation of existing storm drains and other miscellaneous changes;
a change order for the required additional work was negotiated with the
contractor resulting in a net credit of $23,476.19; a reduction in actual
contract quantities will also result in additional savings of
approximately $225,000.00; and construction contract cost is
summarized as follows:
Construction Contract
Change Order No. 1
Change Order No. 2
Proposed Change Order No. 3
$5,596,895.00
6,630.20
33,074.80
( 23,476.19)
Total $5.613,123.81
It was explained that the Engineering Department has processed
Change Order No. 3, in a form approved by the City Attorney, with
Bryant Electric Co., Inc., in the net credit amount of ($23,476.19) and 15
additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
15
ITEMS RECOMMENDED FOR ACTION:
ROANOKE MEMORIAL HOSPITALS-BUDGET-HOSPITALS-
ENTERPRISE ZONE: The City Manager submitted a written report
advising that Council endorsed a training incentive policy on March 14,
1994, by Resolution No. 31907-031494 in Enterprise Zone One to
provide training incentive funds of up to $2,000.00 per job for
companies creating or relocating a minimum of 200 new jobs to
Enterprise Zone One within an 18 month period and retaining those
jobs for a minimum of five years; the structure of past training
agreements has been between the City, the company, and the Fifth
District Employment and Training Consortium (FDETC); the City
provides funding through the FDETC and the company's employees
receive training benefits; and the Central Business District has lost
more than 2,000 jobs since the opening of the First Union Tower; and
encouraging the creation of new jobs in the downtown area is a major
focus of the City's economic development efforts.
It was further advised that Carilion Health System is relocating
310 permanent, full-time, staffed job positions to Enterprise Zone One
by February 28, 1999, and leasing 73,433 square feet in the First Union
Bank building on Jefferson Street; Carilion anticipates that it will have
between 390 and 440 new positions in Enterprise Zone One within 48
months; and Carilion Health System plans to obtain parking permits for
the number of new positions relocated to Enterprise Zone One in the
Tower, Church Avenue, and Century Station Parking Garages.
It was explained that Carilion Health System officials have
requested training assistance for the 310 new positions relocated to
Enterprise Zone One through the Enterprise Zone One training
program; such assistance would provide up to $1,000.00 per position
for eligible training expenses incurred between January 1, 1999, and
December 31, 2001; the maximum amount to be provided would be
$500,000.00; and if the positions are not maintained in Enterprise Zone
One for five years, Carilion Health System would reimburse the funds
at a rate of $400.00 per position, per year, for each position not
retained, not to exceed $500,000.00, or the amount of training funds
received, whichever is less.
It was noted that Carilion Health System officials have also
requested that the City enter into a five year parking agreement,
effective September 1, 1998, for a minimum of 310 parking permits after
January 31, 1999, and a maximum of 440 parking permits; such
16
agreement would be renewable for up to two five-year periods upon
mutual agreement of the parties with payment schedules calculated
substantially similar to an attachment to the report identified as
Payment Schedule of Carillon Health System; the purpose of the
agreement is to provide parking for the relocated positions; and if the
positions are not maintained in Enterprise Zone One for five years,
Carilion Health System will reimburse the City for the difference in the
monthly rate charged to the general public and the rate under the
agreement for each position below the relocated number of positions.
The City Manager recommended that Council amend Resolution
No. 31907-031494 to provide for the following in Enterprise Zone One:
A training incentive policy to provide up to $2,000.00 per
position for eligible training expenses, to be incurred
during a period not to exceed five years;
To become eligible, companies must create a minimum of
200 new positions in Enterprise Zone One or relocate a
minimum of 200 additional positions from outside
Enterprise Zone One to Enterprise Zone One within an 18-
month consecutive period;
The policy would be subject to availability of funds not to
exceed $500,000.00 per company; and
The positions, or equivalent positions, must be maintained
for a minimum of five years or the company will reimburse
the funds at a rate of $400.00 per position, per year, for
each position not retained.
The City Manager further recommended that the he be authorized
to enter into a training agreement with Carilion Health System and the
Fifth District Employment and Training Consortium to provide up to
$1,000.00 per position for eligible training expenses incurred between
January 1, 1999, and December 31, 2001, provided Carilion relocates
310 positions; the maximum amount to be provided would be
$500,000.00; if the relocated positions are not maintained in Enterprise
Zone One for five years, Carilion Health System would reimburse the
funds at a rate of $400.00 per position, per year, for each position not
retained, not to exceed $500,000.00 or the amount actually received by
Carilion, whichever is greater; that Council appropriate $500,000.00
from the Undesignated Capital Projects Fund Balance to an account to
17
ACTION:
be designated by the Director of Finance for training expenses; that
Council authorize the City Manager to enter into a parking agreement
with Carilion Health System for parking permits for the number of new
positions for a five-year period, effective September 1, 1998, for a
minimum of 310 parking permits after January 31, 1999, and a
maximum of 440 parking permits; and such agreement would be
renewable for up to two five-year periods upon mutual agreement of
both parties with payment schedules calculated substantially similar to
the Payment Schedule of Carilion Health System, provided Carilion
maintains the positions in Enterprise Zone One.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33997-090898) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 135.)
Mr. Trout moved the adoption of Ordinance No. 33997-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Hudson, Swain, Trout and
Mayor Bowers .............................................................................. 5.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting, and Vice-Mayor Harris
was out of the Council Chamber.)
Mr. Trout offered the following resolution:
(#33998-090898) A RESOLUTION amending the training incentive
program established on March 14, 1994, for Enterprise Zone One.
(For full text of Resolution, see Resolution Book No. 61, page 136.)
Mr. Trout moved the adoption of Resolution No. 33998-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
18
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting.)
Mr. Trout offered the following resolution:
(#33999-090898) A RESOLUTION authorizing the City Manager to
enter into a Training Agreement on behalf of the City with Carilion
Health System and the Fifth District Employment and Training
Consortium.
ACTION:
(For full text of Resolution, see Resolution Book No. 61, page 138.)
Mr. Trout moved the adoption of Resolution No. 33999-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#34000) AN ORDINANCE authorizing the City Manager to
execute a Parking Agreement with Carilion Health System (Carilion) to
provide for parking permits as part of the relocation of job positions
from outside Enterprise Zone One to within Enterprise Zone One.
(For full text of Ordinance, see Ordinance Book No. 61, page 154.)
The motion was seconded by Mr. Swain and adopted by the
following vote:
19
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers .............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White abstained from voting).
NEIGHBORHOOD ORGANIZATIONS-COMMUNITY PLANNING-
GRANTS: The City Manager submitted a written report advising that the
City of Roanoke receives entitlement grants each year under the
Community Development Block Grant (CDBG) and HOME Investment
Partnerships (HOME) programs of the U. S. Department of Housing and
Urban Development (HUD); of each year's HOME grant, 15 per cent
must be reserved for projects conducted by certified Community
Housing Development Organizations (CHDOs); an additional five per
cent of each year's grant may be provided to CHDOs for their general
operating expenses; for nearly two decades, the Northwest
Neighborhood Environmental Organization, Inc. (NNEO) has received
HUD funding from the City to conduct housing and other community
development projects in the Gilmer neighborhood area; the City has
certified NNEO to be a bona fide CHDO, as defined by HUD; and NNEO
has been successfully conducting CHDO projects for four consecutive
years.
It was further advised that as part of the City's 1998-99 budgeting
process, NNEO requested funds for operating expenses to acquire,
rehabilitate and newly-construct housing as part of its "New Gilmer
Phase I" project and to prepare a plan for future neighborhood
development; Council authorized $339,000.00 in CDBG and HOME
funds for NNEO as part of the Consolidated Plan Annual Update
(Annual Update)approved for submission to HUD on May 11, 1998, by
Resolution No. 33830-051198; and approved funds include:
$154,900.00 in CDBG and $150.00 in HOME/CHDO project
funds for the costs to acquire, rehabilitate and/or newly
construct approximately seven houses;
$25,000.00 in HOME/CHDO operating funds to assist with
NNEO's administrative expenses; and
$10,000.00 in CDBG planning funds for costs associated
with the preparation of a physical development plan for
the neighborhood.
20
ACTION:
It was explained that Council needs to authorize execution of an
agreement with the NNEO to implement project activities and permit
payment to the NNEO for costs incurred; HOME funds must be matched
at a rate of 12.5 per cent, which does not apply to CHDO operating
expenses; and the matching requirement for the NNEO project will be
$18,543.00.
The City Manager recommended that he be authorized to execute
a CDBG/HOME Agreement with the Northwest Neighborhood
Environmental Organization, Inc., and amendments thereto, if
necessary, to be approved as to form by the City Attorney; and any
such amendments shall be within the limits of the funds appropriated
by Council and for the purposes as set forth in the Agreement for the
project.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34001-090898) A RESOLUTION authorizing the appropriate City
officials to enter into the 1998-99 HOME Investment Partnership (HOME)
Program Agreement, and any necessary amendments thereto, with the
Northwest Neighborhood Environmental Organization, Inc. (NNEO),
upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 61, page 139.)
Mr. Trout moved the adoption of Resolution No. 34001-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-CMERP-EQUIPMENT-ROANOKE CIVIC CENTER: The
City Manager submitted a written report advising that the prior year
Capital Maintenance and Equipment Replacement Program and Prior
Year Retained Earnings for Internal Services accounts has identified
various operational needs for several City departments; the items and
projects identified are necessary to continue to perform assigned
activities and projects in the most efficient and effective manner; a
21
listing of items and projects costing less than $75,000.00 is identified
in the report; and approximately $220,000.00 requested by the Civic
Center is to permit the takeover of the concession operation by in-
house staff which will ultimately result in a new savings to the City.
The City Manager recommended that Council appropriate
$799,902.00 as follows:
$78,432.00 from General Fund Prior Year Capital Maintenance
and Equipment Program as follows:
$30,000.00 to Parks and Recreation Account No.
001-052-4340-9015.
$43,432.00 for Fire/EMS Account No. 001-050-3213-
2064.
$5,000.00 to Civic Center Account No. 005-056-2108-9015.
$721,470.00 from Prior Year Retained Earnings Accounts as
follows:
$81,000.00 to Management Services Account No.
015-002-1617-9015.
$166,470.00 to Utility Line Services Account No.
016-056-2626-9015.
$53,500.00 to Civic Center Account No. 005-056-
2105-2010.
$75,700.00 to Civic Center Account No. 005-056-
2105-2050.
$12,000.00 to Civic Center Account No. 005-056-
2109-2170.
$321,800.00 to Civic Center Account No. 005-056-
2108-9015.
$11,000.00 to Transportation Fund to an account to
be designated by the Director of Finance.
22
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34002-090898) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General, Civic Center, Transportation,
Management Services and Utility Line Services Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 139.)
Mr. Trout moved the adoption of Ordinance No. 34002-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
SEWERS AND STORM DRAINS-PUBLIC WORKS-EQUIPMENT-
UTILITIES: The City Manager submitted a written report advising that
a need has been identified in the Utility Line Services Department to
replace the existing Sewer Pipe Inspection System due to extensive
downtime and repair cost; the requested system consists of a van that
is outfitted with remote camera, monitor, controls and other related
equipment; and the proposed system will provide for the inspection
and ability to make assessments of line conditions and assist in line
repair.
The City Manager recommended that Council authorize the
purchase of a Sewer Pipe Inspection System from Virginia Public
Works Equipment Company, for a total cost of $98,570.00; appropriate
$98,570.00 from Utility Line Services Prior Year Retained Earnings to
Account No. 016-056-2626-9015; and reject all other bids received by
the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
23
ACTION:
(#34003-090898) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Utility Line Services Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 142.)
Mr. Trout moved the adoption of Ordinance No. 34003-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members White, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt was out of the Council Chamber.)
Mr. Trout offered the following emergency ordinance:
(#34004-090898) AN ORDINANCE accepting the bid of Virginia
Public Works Company for the purchase of a Sewer Pipe Inspection
System, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite
contract for such work; rejecting all other bids made to the City for the
work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 143.)
Mr. Trout moved the adoption of Ordinance No. 34004-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
POLICE DEPARTMENT-GRANTS: The City Manager submitted a
written report advising that the Virginia Department of Criminal Justice
Services (DCJS) provides annual grant funding for activities which
increase the apprehension, prosecution, and adjudication of persons
committing violent crimes against women, which is known as Services,
Training, Officers, Prosecution Violence Against Women (V-STOP); the
24
Roanoke City Police Department currently has no specialized domestic
violence response unit; felony domestic violence crimes are
investigated by the Criminal Investigations Bureau, while most
misdemeanor domestic violence crimes are investigated by the patrol
officer who receives the initial report; the Roanoke City Police
Department has requested to apply for funds under this grant to form
a domestic violence unit on or before April 1, 1999; and the unit will
focus police response upon instances of subsequent offenses and
cases indicative of high risk of future violence directed at the victim.
It was further advised that the Department of Criminal Justice
Services has informed the City of Roanoke that it is eligible to apply for
a competitive award under the program; the program would require a
local cash or in-kind match amount of at least 25 per cent; grant funds
of $29,257.00 will be requested for the salary and benefits of a civilian
"Domestic Violence Specialist" grant position beginning April 1, 1999,
as well as office equipment and supplies which will be needed for the
program; and the local match of $34,879.00 would be an in-kind
contribution of the salary and benefits of an existing Senior Police
Officer position to work full time on investigating domestic violence
cases in coordination with the new civilian position which represents
a match of 54.4 per cent of the combined program expense of
$64,136.00.
The City Manager recommended that Council apply for funds
from the Department of Criminal Justice Services V-STOP grant
program; and that he be authorized to sign and execute all appropriate
documents to obtain funding through the V-STOP Grant Program
administered by the Department of Criminal Justice Services.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34005-090898) A RESOLUTION authorizing the application for
and acceptance of a grant to the City of Roanoke by the Commonwealth
of Virginia Department of Criminal Justice Services for the creation of
a domestic violence unit in the Police Department and authorizing the
execution and filing by the City Manager of the conditions of the grant
and other grant documents.
(For full text of Resolution, see Resolution Book No. 61, page 145.)
25
ACTION:
Mr. Trout moved the adoption of Resolution No. 34005-090898.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BLUE RIDGE COMMUNITY SERVICES: The City Manager
submitted a written report advising that Section 37.1-194 of the Code
of Virginia, 1950, as amended, requires every locality to establish a
Community Services Board (CSB) that oversees the delivery of mental
health, mental retardation and substance abuse services; Blue Ridge
Community Services (BRCS) provides mental health, mental
retardation, and substance abuse services to the Cities of Roanoke and
Salem and the Counties of Craig, Botetourt and Roanoke; and funding
is shared by the Commonwealth of Virginia and the individual localities.
It was further advised that the 1998 General Assembly passed
HB428 which amends and reenacts sections of the Code of Virginia
relating to local roles and responsibilities for mental health, mental
retardation and substance abuse services; effective July 1, 1998, each
locality must designate their Community Services Board (CSB) as one
of three option types; for CSBs that serve more than one locality (such
as Blue Ridge Community Services which serves Roanoke City, Salem,
Botetourt County, Craig County and Roanoke County), the decision to
change the designation of the Board must be unanimous; and the
following options are available: Operating Community Services Board
(operating model currently followed by Blue Ridge Community
Services), Administrative Policy Community Services Board, and a
Policy-Advisory Community Services Board with a local government
department.
It was explained that the decision to change the type of CSB
must be unanimous; staff of the participating jurisdictions of Blue
Ridge Community Services has agreed to continue to use to Operating
Community Services Board format; each of the governing bodies is
requested to adopt a resolution approving the designation; and
pursuant to the legislation, localities are also requested to formally
approve the performance contract between Blue Ridge Community
Services and the Commonwealth of Virginia.
26
ACTION:
The City Manager recommended that Council designate Blue
Ridge Community Services as an Operating Community Services Board
and approve the performance contract between Blue Ridge Community
Services and the Commonwealth of Virginia for submittal to the
Commonwealth as required by the Code of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#34006-090898) A RESOLUTION designating Blue Ridge
Community Services as an Operating Community Services Board, and
approving the performance contract between Blue Ridge Community
Services and the Commonwealth of Virginia.
(For full text of Resolution, see Resolution Book No. 61, page 146.)
Mr. Trout moved the adoption of Resolution No. 34006-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ O.
(Council Member Wyatt abstained from voting.)
TELEPHONE COMPANIES-TELEPHONE EQUIPMENT-
COMMUNICATIONS DEPARTMENT-BELL ATLANTIC: The City Manager
submitted a written report advising that a 30 year franchise was
approved by Ordinance No. 17677, adopted on August 28, 1967, to The
Chesapeake and Potomac Telephone Company of Virginia from the
effective date of the ordinance to operate and maintain a telephone and
telegraph system within the limits of the City, effective September 27,
1967; and accordingly, the franchise would have expired on
September 26, 1997, however, the City entered into a Franchise
Extension Agreement dated October 2, 1997, with Bell Atlantic-Virginia,
Inc.
It was further advised that a Temporary Nonexclusive Revocable
License Agreement was authorized by Ordinance No. 33199-121696,
adopted on December 16, 1996, for KMC Telecom of Virginia, Inc. (KMC)
27
and American Communication Services of Virginia, Inc., now doing
business as e.spire Communications, Inc. (ACSl) for construction,
maintenance and operation of telecommunication facilities in the City's
rights-of-ways; pursuant to Ordinance No. 33199-121696, adopted on
December 16, 1996, the City entered into a Temporary Nonexclusive
Revocable License Agreement with ACSl dated December 31, 1996, and
a Temporary Nonexclusive Revocable License Agreement with KMC
dated January 7, 1997, which agreements would have expired upon
adoption of a final telecommunications regulatory ordinance or
September 26, 1997, whichever occurred first; however, the City
entered into Extension Agreements with KMC and ACSl that extended
the Agreements to September 26, 1998.
It was explained that the 1997 General Assembly Session
addressed a controversy over the issue of compensation or charges
localities, including municipal corporations, could impose on or require
from telecommunications carriers for the use of the rights-of-way
within the localities; in response to this controversy, the 1997 General
Assembly amended Virginia Code Sections 56-458 and 56-462 to
require the localities to maintain their charges as of February 1, 1997,
until July 1, 1998; the purpose of the amendments was to allow
telecommunications carriers and localities an opportunity to resolve
the controversy between the parties as to the type of compensation and
the amount of compensation the localities should be allowed for the
use of their rights-of-way; the 1998 General Assembly Session
addressed the issues of compensation or charges localities could
impose on or require from telecommunication carriers for the use of
rights-of-way in localities; and the legislation provides for a rights-of-
way use fee along with other requirements for imposing the use fee. It
was noted that City staff is reviewing the new legislation and will
present a report to Council on the new legislation; however, in the
meantime, Bell Atlantic and KMC and ACSl have requested extensions
of the current Franchise and License Agreements pending the City's
adoption of any telecommunications ordinance or legislation.
The City Manager advised that Bell Atlantic - Virginia, Inc., is the
successor to The Chesapeake and Potomac Telephone Company of
Virginia; in view of legislation enacted by the 1998 General Assembly,
and the City's current consideration of the recent legislation, Bell
Atlantic has requested an extension of its franchise to January 1, 1999,
and on a month-to-month basis thereafter until a successor franchise
is adopted and provided that either party may terminate the franchise
upon reasonable notice to the other party; KMC and ACSl have
28
ACTION:
requested an extension of their Agreements to January 1, 1999, and
month-to-month thereafter or until the City enacts a
telecommunications ordinance or agreement, whichever occurs first
which will allow each of the companies to proceed under the
agreements that were negotiated with them; KMC is currently in the
process of building its network in the City and wishes to continue with
the project; this will allow the City to determine what type of permanent
telecommunications regulatory ordinance, franchise, or agreement
should be adopted in light of the 1998 General Assembly legislation on
the matter; and extensions of the Bell Atlantic franchise and the KMC
and ACSl Agreements would be under the same terms and conditions
as the prior franchise and Agreements, except that expiration terms of
the franchise and Agreements would be extended to January 1, 1999,
and from month-to-month thereafter.
The City Manager recommended that he be authorized to execute
a separate franchise extension agreement with Bell Atlantic - Virginia,
Inc., and extension agreements with KMC Telecom of Virginia, Inc., and
American Communication Services of Virginia, Inc., d/b/a e.spire
Communications, Inc., extending each of the Agreements with the City
until January 1, 1999, and on a month-to-month basis thereafter, with
all other terms and provisions of the franchise and Agreements to
remain the same and subject to other terms and provisions of the
documents, the form of each to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain moved that the following ordinance be placed upon its
first reading:
(#34007-092198) AN ORDINANCE authorizing the City Manager
to execute on behalf of the City a Franchise Extension Agreement with
Bell Atlantic - Virginia, Inc., and extension agreements for the
Temporary Nonexclusive Revocable License Agreements with KMC
Telecom of Virginia, Inc., and American Communication Services of
Virginia, Inc., now doing business as e.spire Communications, Inc.
(For full text of Ordinance, see Ordinance Book No. 61, page 155.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
29
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
SEWERS AND STORM DRAINS: The City Manager submitted a
written report advising that the Roanoke River Interceptor Sewer
Replacement is part of the renovation and expansion of joint use sewer
facilities previously approved by Council which replaces the existing
interceptor sewer from the Water Pollution Control Plant to the Salem
City limits; Contracts Al, A2, B1 and B2 were awarded to Alex E. Paris
Contracting Co., Inc., of Atlasburg, Pennsylvania, for an original
contract price of $18,367,063.00 and a contingency amount of
$1,836,706.00; Contracts Al, A2, B1 and B2 replace the existing
interceptor from the Water Pollution Control Plant to Wasena Park at
Winchester Avenue; and these contracts represent a total of 26,982 feet
(5.1 miles) of sewer replacement which is 52.0 per cent of the total
project length of 51,870 feet (9.82 miles).
It was further advised that the project has progressed and is
approximately ten per cent complete with a scheduled completion date
of December 9, 1999; a number of changes to the project and design
have been necessary due to field conditions; proposed Change Order
No. 2 will provide for construction of additional items listed in the
report, at a total cost of $215,052.00 and 20 additional days of contract
time; and construction cost of the project (Contracts Al, A2, BI and B2)
is estimated as follows:
Initial Contract $18,367,063.00
Change Order No. 1(administrative, time only, 14 days) 0.00
Proposed Change Order No. 2 215.052.00
TOTAL $18.582,115.00
Total change orders to date, including proposed Change Order No. 2,
are equivalent to 1.2 per cent of the initial agreement value; and the
proposed change order cost is apportioned between the participating
jurisdictions as follows:
City of Roanoke 36.7% $ 78,924.00
City of Salem 33.7% 72,473.00
Roanoke County 29.6% 63.655.00
$215,052.00
3O
ACTION:
The City Manager recommended that he be authorized to execute
Change Order No. 2, in a form to be approved by the City Attorney, with
Alex E. Paris Contracting Co., Inc., in the amount of $215,052.00 and 20
additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34008-090898) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 2 to the City's contract with Alex E. Paris
Contracting Co., Inc., for the Roanoke River Interceptor Sewer
Replacement Contracts Al, A2, B1 & B2; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 147.)
Mr. Harris moved the adoption of Ordinance No. 34008-090898.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
SEWERS AND STORM DRAINS: The City Manager submitted a
written report advising that the Roanoke River Interceptor Sewer
Replacement is part of the renovation and expansion of joint use sewer
facilities previously approved by Council which replaces the existing
interceptor sewer from the Water Pollution Control Plant to the Salem
City limits; Contracts C, D, and E were awarded to Casper Colosimo &
Son, Inc., on March 16, 1998, at an original contract amount of
$12,931,078.00 and a contingency amount of $646,554.00; these
contracts replace the existing Roanoke River interceptor from Wasena
Park at Winchester Avenue to the Salem City limits, and they represent
a total of 20,245 feet of sewer replacement which is 39.0 per cent of the
total project length of 51,870; and earlier contracts (A-l, A-2, B-1 and B-
2) replace.the interceptor from the Water Pollution Control Plant to
Wasena Park.
31
It was further advised that the project has progressed well to
date and is approximately ten per cent complete with a scheduled
completion date of September 23, 1999; the proposed interceptor sewer
crosses the Roanoke River at Bridge Street which is near two existing
water mains (one 6" and one 12" main); the proposed sewer
construction conflicts with the existing 12" main and the construction
conflict requires the replacement of the existing water main; and in
order to minimize the number of water main crossings of the river and
to enhance water system operations, the City's engineering consultant,
Black & Veatch, has recommended that both existing water mains be
replaced by a single 16" diameter restrained joint ductile iron water
main.
It was explained that proposed Change Order No. 2 will provide
for construction of the proposed 16" diameter water main; total cost of
the change order is $63,420.00 for 280 linear feet of 16" diameter; and
construction cost of the project (Contracts C, D and E) is estimated as
follows:
Initial Contract
Change Order No. 1
Proposed Change Order No. 2
$12,931,078.00
19,200.00
63,420.00
TOTAL $13.013.698.00
Total change orders to date including proposed Change Order No. 2 are
equivalent to 0.5 per cent of the initial agreement value; and the
proposed change order cost will be apportioned between the
participating jurisdictions as follows:
City of Roanoke 36.7% $23,275.00
City of Salem 33.7% 21,373.00
Roanoke County 29.6% 18,772.00
$63,420.00
The City Manager recommended that he be authorized to execute
Change Order No. 2, in a form to be approved by the City Attorney, with
Casper Colosimo & Son, Inc., in the amount of $63,420.00 and zero
additional calendar days of contract time.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
32
ACTION:
(#34009-090898) AN ORDINANCE authorizing the City Manager's
issuance of Change Order No. 2 to the City's contract with Casper
Colosimo & Son, Inc., for the Roanoke River Interceptor Sewer
Replacement Contracts C, D & E; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 148.)
Mr. Harris moved the adoption of Ordinance No. 34009-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
TRAFFIC-STATE HIGHWAYS-VALLEY VIEW MALL: The City
Manager submitted a written report advising that 1-581 Improvements
at Valley View Boulevard were endorsed by Council on March 18, 1996;
the Federal Highway Administration notified the City on August 23,
1996, of its approval of the new interchange access; Council approved
an agreement with the Virginia Department of Transportation for project
construction bidding and administration on December 16, 1996; the
City is required to be responsible for 100 per cent of all project costs;
and Council officially notified VDOT of its approval of the Iow bid
submitted to VDOT by Allegheny Construction Co., Inc., in the amount
of $3,964,813.90 (Ordinance No. 33619-102297).
It was further advised that change orders to VDOT's construction
contract with Allegheny Construction Co., Inc., in excess of $25,000.00,
require Council's approval; Change Order No. 5, which establishes a
completion date for the opening of the northbound off-ramp to Valley
View Boulevard by October 1, 1998, with a bonus of $75,000.00, was
recently forwarded to the City from VDOT, in the amount of $75,000.00;
Change Order No. 5 establishes a completion date for the opening of
the northbound off-ramp to Valley View Boulevard by October 1, 1998,
with a bonus of $75,000.00; the original contract specified a bonus of
$1,500.00 per day, not to exceed 30 days, for opening the entire
interchange earlier than November 1, 1998; the opening of Logan's
Roadhouse and Target has created a need to establish October I as a
fixed completion date for the northbound off-ramp; there is a
disincentive of $1,500.00 per day for failure to comply; the revised
contract total to date, including this change order, is $4,101,394.70; and
funding is available in 1-581 Interchange Account No. 008-052-9545-
9001.
33
'\
ACTION:
The City Manager recommended that he be authorized to execute
Change Order No. 5.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following emergency ordinance:
(#34010-090898) AN ORDINANCE authorizing the City Manager
to execute Change Order No. 5 on behalf of the City to the contract
between the Virginia Department of Transportation and Allegheny
Construction Co., Inc., for 1-581 Interchange improvements at Valley
View Boulevard; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 149.)
Mr. Harris moved the adoption of Ordinance No. 34010-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of July, 1998.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
financial report would be received and filed.
CITY ATTORNEY:
CITY CODE-CITY ATTORNEY: The City Attorney submitted a
written report transmitting an ordinance amending the Code of the City
of Roanoke (1979), as amended, to increase to the maximum amount
permitted by the Code of Virginia the fee charged persons for passing
a bad check for payment of taxes or any other sum due and owing the
City of Roanoke; and pursuant to current state law, the measure will
34
ACTION:
increase the bad check fee from $20.00 to $25.00 and will have the
effect of making any future increases or decreases authorized by the
State Code automatically applicable to the City's bad check fee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson offered the following emergency ordinance:
(#34011-090898) AN ORDINANCE amending and reordaining §2-
178, Fee for bad checks tendered to city, of the Code of the City of
Roanoke (1979), as amended, to provide for imposition upon persons
tendering bad checks to the City of a fee in the maximum amount
permitted by the State Code; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 150.)
Mr. Hudson moved the adoption of Ordinance No. 34011-090898.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TELEPHONE EQUIPMENT-TELEPHONE COMPANIES-
COMMUNICATIONS DEPARTMENT-WATER RESOURCES: Ordinance
No. 33992, authorizing the proper City officials to enter into separate
Lease Agreements between the City and Triton PCS Property Company,
L. L. C., for use of a portion of the following four City owned water
tanks and sites on which those water tanks are located: the
Washington Heights Water Tank, the Summit Water Tank, the Mount
Pleasant Water Tank, and the Grandin Court Elevated Water Tank No.
1; such use shall be for the placement, operation and maintenance of
personal communication system antennas and related equipment,
having previously been before the Council for its first reading on
35
ACTION:
Monday, August 17, 1998, read and adopted on its first reading and laid
over, was again before the body, Mr. White offering the following for its
second reading and final adoption:
(#33992-090898) AN ORDINANCE authorizing the proper City
officials to enter into separate Lease Agreements between the City and
Triton PCS Property Company, L. L. C., for use of a portion of the
following four City owned water tanks and sites on which those water
tanks are located: the Washington Heights Water Tank; the Summit
Water Tank; the Mount Pleasant Water Tank; and the Grandin Court
Elevated Water Tank No. 1 (also known as Creston Avenue Elevated
Water Tank No. 1). Such use shall be for the placement, operation, and
maintenance of personal communication system antennas and related
equipment, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 61, page 130.)
Mr. White moved the adoption of Ordinance No. 33992-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
VIRGINIA MUNICIPAL LEAGUE-COUNCIL: Mr. Swain offered the
following resolution designating the Honorable David A. Bowers as the
Voting Delegate and the Honorable C. Nelson Harris as the Alternate
Voting Delegate for the Annual Business Session of the Virginia
Municipal League to be held in Roanoke, Virginia, on October 6, 1998,
and designating W. Robert Herbert, City Manager, as Staff Assistant for
any meetings of the Urban Section of the League:
(~34012-090898) A RESOLUTION designating a Voting Delegate
and Alternate Voting Delegate for the Annual Business Session and
meetings of the Urban Section of the Virginia Municipal League and
designating a Staff Assistant for any meetings of the Urban Section.
(For full text of Resolution, see Resolution Book No. 61, page 151.)
Mr. Swain moved the adoption of Resolution No. 34012-090898.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
36
ACTION:
ACTION:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COUNCIL: Mr. Swain offered the following resolution providing
that the regular meeting of City Council regularly scheduled to
commence at 12:15 p.m., on Monday, October 5, 1998, will be
rescheduled to commence at 12:15 p.m., on Wednesday, October 7,
1998, such meeting to be held in the Council Chambers of the Municipal
Building, 215 Church Avenue, S. W., due to the Virginia Municipal
League Annual Conference to be hosted by the City of Roanoke on
October 4 - 6, 1998.
(#34013-090898) A RESOLUTION providing that the regular
meeting of City Council scheduled to be held on Monday, October 5,
1998, shall be rescheduled to Wednesday, October 7, 1998.
(For full text of Resolution, see Resolution Book No. 61, page 152.)
Mr. Swain moved the adoption of Resolution No. 34013-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COUNCIL: Mr. Swain offered the following resolution providing
that the regular meeting of City Council scheduled to commence at
12:15 p.m., on November 2, t998, shall commence at 2:00 p.m., on the
same date, said meeting to be held in the City Council Chamber of the
Municipal Building, 215 Church Avenue, S. W.:
(#34014-090898) A RESOLUTION providing that the regular
meeting of City Council scheduled to commence at 12:15 p.m. on
November 2, 1998, shall commence at 2:00 p.m., on the same date.
(For full text of Resolution, see Resolution Book No. 61, page 153.)
Mr. Swain moved the adoption of Resolution No. 34014-090898.
The motion was seconded by Mr. Harris and adopted by the following
vote:
37
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
COUNCIL-PUBLIC WORKS: Council Member Swain commended
City staff on a recent report with regard to quality of life issues in the
City of Roanoke, i.e.: weed control measures, animal control, junk cars,
etc. He suggested that certain noteworthy informational items in the
report should be included on the City Page of The Roanoke Times.
LEGISLATION-REFUSE COLLECTION: Council Member Swain
expressed concern with regard to littering on the premises of fast food
restaurants which is carried into residential neighborhoods. He spoke
in support of the City enacting legislation that would require those
business establishments to be responsible for collecting lifter as a
result of violations on their premises.
PARKS AND RECREATION: Council Member Wyatt inquired as
to the status of a report by the City Manager on the proposed
skateboard park; whereupon, the City Manager advised that the report
will be forthcoming pending receipt of a communication from Roanoke
County on the conditions of the County's donation of funds toward the
joint project.
BUDGET-CITY GOVERNMENT: Council Member White requested
that the City Manager review City government operations to identify
those areas where re-engineering of City services will save tax dollars,
and that the matter be referred to 1999-2000 budget study for
discussion.
Without objection by Council, the Mayor advised that the matter
would be referred to 1999-2000 budget study.
ECONOMIC DEVELOPMENT: Council Member White referred to
undeveloped property in the vicinity of Cove Road, Hershberger Road
and Ferncliff Avenue, N. W., and requested that the City Manager,
38
ACTION:
ACTION:
through the City's Economic Development Department, assure those
property owners that the City is willing to assist them in developing
their property to its highest and best use.
VIRGINIA MUNICIPAL LEAGUE-COUNCIL: Council Member Trout
encouraged attendance at the October 13, 1998, Virginia Municipal
League Summit in Charlottesville, Virginia; whereupon, the Mayor
advised that Vice-Mayor Harris, Chairman of the Virginia Municipal
League General Laws Committee, will meet with the City Manager to
ensure that the City of Roanoke is well represented at the meeting and
that invitations will be extended to leaders from the business
community, neighborhood organizations and civic groups, etc.
OATHS OF OFFICE-DIRECTOR OF FINANCE-CITY CLERK-CITY
ATTORNEY-MUNICIPAL AUDITOR: A report of the City Clerk advising
of expiration of the two year terms of office of Mary F. Parker, City
Clerk; James D. Grisso, Director of Finance; Robert H. Bird, Municipal
Auditor; and Wilburn C. Dibling, Jr., City Attorney, on September 30,
1998, was before Council.
(For full text, see report on file in the City Clerk's Office.)
Mr. Hudson moved that Mary F. Parker, City Clerk; James D.
Grisso, Director of Finance; Robert H. Bird, Municipal Auditor; and
Wilburn C. Dibling, Jr., City Attorney, be reappointed to their respective
offices for terms of two years, each, commencing October 1, 1998, and
ending September 30, 2000. The motion was seconded by Ms. Wyatt
and unanimously adopted.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
At 4:30 p.m., the Mayor declared the meeting in recess.
At 5:25 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Hudson moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
39
ACTION:
ACTION:
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that there is a vacancy on the Fair Housing Board
created by the resignation of Daniel E. Karnes, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of E. Duane Howard.
There being no further nominations, Mr. Howard was appointed
as a member of the Fair Housing Board, for a term ending March 31,
2001, by the following vote:
FOR MR. HOWARD: Council Members White, Wyatt, Harris,
Hudson, Swain, Trout and Mayor Bowers ....................................... 7.
OATHS OF OFFICE-COMMITTEES-CULTURAL SERVICES
COMMITTEE: The Mayor advised that there is a vacancy on the Cultural
Services Committee created by the resignation of Augusta E. Farrier,
and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Thelma R. Holland.
There being no further nominations, Ms. Holland was appointed
as a member of the Cultural Services Committee, for a term ending
June 30, 1999, by the following vote:
FOR MS. HOLLAND: Council Members White, Wyatt, Harris,
Hudson, Swain, Trout and Mayor Bowers ....................................... 7.
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission created by the expiration of the term of
office of David Hill, and called for nominations to fill the vacancy.
Mr. Swain placed in nomination the name of Will Trinkle.
40
ACTION:
There being no further nominations, Mr. Trinkle was appointed
as a member of the Roanoke Arts Commission, for a term ending
June 30, 2001, by the following vote:
FOR MR. TRINKLE: Council Members White, Wyatt, Harris,
Hudson, Swain, Trout and Mayor Bowers ...................................... 7.
There being no further business, the Mayor declared the meeting adjourned
at 5:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
41
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
September 21, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session on Monday,
September 21, 1998, at 12:15 p.m., the regular meeting hour, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with Mayor David A. Bowers presiding, pursuant to Rule 1, Re~lular
Meetin_~s. of Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979),
as amended.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr., and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
ROANOKE CIVIC CENTER: James W. Stephens, Past Chairman, Roanoke
Civic Center Commission, advised that the Civic Center has recently completed its
most successful year in 25 years of operation as a result of re-engineering of certain
services. He further advised that the cost of operations in 1997-98 was $778,000.00
and has been reduced to $191,000.00, or a $600,000.00 reduction in one year;
724,000 patrons attended paid activities in the Civic Center complex which
generated tax dollars for the economic benefit of the Roanoke Valley; and a major
entertainer performed at Victory Stadium in August 1998 in a successful concert
event which proved that Victory Stadium is suitable during the proper months for
outdoor entertainment.
James M. Evans, Manager, Roanoke Civic Center, presented the Civic Center
Business Plan. He called attention to a challenge issued by the City Manager to
produce a business plan that would improve activities at the Civic Center, reduce
operating costs, and provide a high quality facility for customer enjoyment. He
explained that objectives for a successful business plan involved reorganizing the
Civic Center staff ranging from operations, to marketing, to the box office, to
administration, all of whom were required to become more event oriented. He stated
that another objective was to increase emphasis on marketing and customer service
along with the development of new revenue streams. He explained that Civic Center
staff will assume operation of the in-house food and beverage service in May 1999,
with the intent of providing quality service while creating the best possible revenue
scenario for the facility. He advised that an alternative has been submitted that will
reduce the economic deficit by as much as $500,000.00 within the five year plan
annually, with a long range objective to become totally self-sufficient in terms of
operations, although it is not expected to cover costs for capital improvements. He
stated that physical facility improvements were an important part of the business
plan objectives because of the age of the facility and its needs in terms of
competition and the future of the facility over the next 25 years.
Mr. Evans advised that a marketing plan was developed based on these
objectives and it was determined that a new image for the Civic Center was needed;
whereupon, he presented the new Civic Center logo. He added that the Civic Center
is striving to become a full service facility by creating an in-house ad agency, group
sales programs, in house electrical service, and in-house production services as to
the kinds of things that promoters need in a competitive environment which will also
create new revenue streams and provide extra service to customers. He advised
that increased use of the facility is a strong component of the marketing plan which
will include event creation, and an example is Oktoberfest which is proposed to be
an annual event in the Roanoke community, and promotion and co-promotion of
events by becoming more involved with the renting agency in terms of sharing
responsibility and revenue for the performing acts. He called attention to an added
emphasis on promoter and agency development and Civic Center staff will spend
considerable time cultivating relationships with promoters and agencies in order to
create the highest possible amount of activity in the facility. He advised that the
entertainment business is changing every day and it is more important that staff stay
abreast of those changes in order to be familiar with industry standards. He further
advised that identification kiosks will be placed in front of the three buildings, and
an energy systems audit and a physical facility assessment have been designed to
address future needs and changes. He referred to future capital improvement needs
of the facility which will help the Roanoke facility remain competitive with new Civic
Center complexes, i.e.: food and beverage operation kitchen equipment, exhibition
hall roof replacement, heating ventilation and air conditioning equipment
replacement, Americans with Disabilities Act issues, parking lot improvements, and
concrete enhancements to the outside area.
Mr. Evans advised that a long term needs assessment will evaluate parking
needs, traffic flow patterns, exhibit meeting room and banquet space needs, and
future use needs and changes that will be necessary for industry and facility
improvements. He called attention to the need to develop a master plan for future
public assembly facilities for the Roanoke community, the need to obtain an
alcoholic beverage control permit to take over the food and beverage service
program, the need for a change in the City's Tax Code to eliminate the tax on
complimentary tickets, and assistance of the Virginia Department of Transportation
2
with regard to off premises directional signage. He stated that it is projected that the
deficit will be reduced by approximately $180,000.00 in fiscal year 1998-99, and as
a result of assuming the in house food and beverage operation; there will be an
increase in net revenue per year of approximately $200,000.00.
Council Member Swain expressed concern with regard to the City's
involvement in selling alcoholic beverages on Civic Center premises and inquired
as to whether the City will incur any liability. He also inquired if alcoholic beverages
will be sold at hockey games only or at other Civic Center activities; whereupon,
Mr. Evans advised that he would respond in writing to Mr. Swain's inquiries.
Mr. White suggested better coordination between the Roanoke City Public
Schools and Civic Center staff to allow more scheduling of high school basketball
games in the Civic Center Coliseum; whereupon, Mr. Evans advised that he would
pursue the matter in an effort to clear more dates in the facility to accommodate high
school athletics.
Mr. White suggested that the Civic Center Business Plan be discussed as a
part of fiscal year 1999-2000 budget study inasmuch as it is a major re-engineering
of a City service.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
At 12:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, September 21, 1998, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris, W. Alvin
Hudson, Jr., Carroll E. Swain, James O. Trout, William White, Sr. and Mayor David A.
Bowers ......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor David A. Bowers.
3
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CITY EMPLOYEES: Chief
Kevin T. Jordan, Naval and Marine Corps Reserve, presented
Certificates of Appreciation to those City employees who participated
in a slow pitch softball game to benefit Toys for Tots on August 12,
1998, at The River's Edge Sports Complex.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss a special award, being the annual Citizen of the Year Award;
and personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
4
ACTION:
CITIZEN OF THE YEAR-COUNCIL: A communication from Mayor
David A. Bowers requesting that Council convene in Executive Session
to discuss a special award, being the annual Citizen of the Year Award,
pursuant to Section 2.1-344(A)(10), Code of Virginia (1950), as
amended, was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss a special award, being the
annual Citizen of the Year Award, pursuant to Section 2.1-344 (A)(10),
Code of Virginia (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
ARCHITECTURAL REVIEW BOARD-CULTURAL SERVICES
COMMITTEE-ROANOKE ARTS COMMISSION-HOUSINGIAUTHORITY-
OATHS OF OFFICE-COMMITTEES: The following reports of
qualification were before Council:
Lawrence E. Johns as a member of the Architectural
Review Board for a term ending October 1, 2001;
Beverly A. James as a member of the Cultural Services
Committee for a term ending June 30, 1999;
Ann D. Masters as a member of the Roanoke Arts
Commission for a term ending June 30, 2001;
Georgetta A. Welsh as a member of the Roanoke Arts
Commission for a term ending June 30, 2000; and
Christie M. Kelsey as a Commissioner of the Roanoke
Redevelopment and Housing Authority for a term ending
August 31, 2002.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
5
ACTION:
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
SCHOOLS: A request of Dr. E. Wayne Harris, Superintendent,
Roanoke City Public Schools, to present a briefing on the Southern
Regional Education Board, was deferred until a later date.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of funds to the following school
accounts, was before Council.
$50,000.00 in State Literary Fund loan proceeds to be used
for landscaping improvements at Huff Lane MicroVillage;
funds will be provided from literary funds; and
$397,275.00 from the 1998-99 Capital Maintenance and
Equipment Replacement Fund for summer capital
projects; funds will be used for textbook adoptions,
district-wide facility maintenance, alteration of
transportation facilities, district-wide paving repairs,
modular classroom installations, replacement of grounds
equipment, district-wide furniture needs, facility
improvements for Huff Lane, Ruffner, and Woodrow
Wilson, and handicap access.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
6
ACTION:
ACTION:
Mr. Swain offered the following emergency budget ordinance:
(#34015-092198) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 School and School Capital Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 156.)
Mr. Swain moved the adoption of Ordinance No. 34015-092198.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
LEGISLATION-TAXES-HOUSING/AUTHORITY: A communication
from Alvin Nash, President, Blue Ridge Housing Development
Corporation, transmitting a petition requesting adoption of a resolution
in support of the organization's request to obtain tax-exempt status
from the General Assembly of Virginia on certain real property located
at 510 11th Street, N. W., was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that the matter be referred to the City Manager
and the City Attorney for study, report and recommendation to Council.
The motion was seconded by Mr. Harris and unanimously adopted.
Mr. White requested that the following information be provided
within 90 days:
1. What is the funding source(s) of Blue Ridge
Housing Development Corporation?
What is the total number of tax exempt properties
located within the City of Roanoke; and the number
of tax exempt properties in the City compared with
cities of comparable size?
What is the cost to the City of Roanoke to provide
exemptions from the real property tax?
7
ACTION:
Is the 20 percent payment in lieu of taxes sufficient
to cover lost revenue?
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-BRIDGES: The City Manager submitted a written report
advising that funding of $150,000.00 was adopted in the fiscal year
1998-99 budget for bridge maintenance, which funding exists in the
General Fund Transfer to Capital Projects Fund, Account No. 001-004-
9310-9508; and estimated cost for various small maintenance projects
as identified in annual consultant bridge inspections is $1,400,000.00.
It was further advised that funding needs to be transferred from
the General Fund to the Capital Projects Fund for bridge maintenance
needs; and bridges having the highest priority maintenance needs will
be determined by this year's bridge inspections and will be partially
funded by the requested fund transfer.
The City Manager recommended that Council appropriate
$150,000.00 to Capital Project Fund Account No. 008-052-9549-9003,
Bridge Maintenance, and advised that funding is available in the
General Fund Transfer to Capital Projects Fund Account No. 001-004-
9310-9508.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34016-092198) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 158.)
Mr. Trout moved the adoption of Ordinance No. 34016-092198.
The motion was seconded by Mr. Swain and adopted by the following
vote:
8
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
WATER RESOURCES: The City Manager submitted a written
report advising that following proper advertising, quotations were
received from interested firms to prepare an Operations and
Maintenance Manual for the Water Pollution Control Plant in
accordance with requirements of the State Regulatory Agency; two
submittals were received from Biddle Enviro Technical Service, Inc., of
Natural Bridge, Virginia, and Hayes, Seay, Mattern and Mattern of
Roanoke, Virginia; and after interviewing both firms, it was determined
that Biddle Enviro Technical Service, Inc., is the best qualified.
The City Manager recommended that Council take the following
actions:
Authorize the City Manager to enter into a contractual
agreement with Biddle Enviro Technical Service, Inc., to
prepare an Operations and Maintenance Manual for the
Water Pollution Control Plant Upgrade and Expansion, in
a form and content to be approved by the City Attorney,
for the sum of $87,500.00, within a 15 month time frame.
Proportional share to each jurisdiction would be as
follows:
City of Roanoke 37.3% $32,637.50
County of Roanoke 29.2% 25,550.00
City of Salem 20.9% 18,287.50
County of Botetourt 7.0% 6,125.00
Town of Vinton 5.6% 4.900.00
TOTAL $87.500.00
Remaining available funding in the project contingency
account would be $1,118,737.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
9
ACTION:
(#34017-092198) A RESOLUTION authorizing a contract with
Biddle Enviro Technical Service, Inc., to produce an Operations and
Maintenance Manual for the Water Pollution Control Plant Upgrade and
Expansion.
(For full text of Resolution, see Resolution Book No. 61, page 159.)
Mr. Trout moved the adoption of Resolution No. 34017-092198.
The motion was seconded by Mr. White and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-GRANTS: The City Manager submitted a written report
advising that the City of Roanoke was notified of a Local Government
Challenge Grant available through the Virginia Commission for the
Arts; and application for the grant was made at the request of the Arts
Council of the Blue Ridge, The Roanoke Symphony and Roanoke Valley
Choral Society, Mill Mountain Theatre, and Opera Roanoke.
It was further advised that notification from the Commission for
the Arts has been received that a grant of $4,750.00 is available; and
grant funds of $4,750.00 will be distributed to The Arts Council of the
Blue Ridge ($1,187.50), Roanoke Symphony and Roanoke Valley Choral
Society ($1,187.50), Mill Mountain Theatre ($1,187.50), and Opera
Roanoke ($1,187.50).
The City Manager recommended that Council appropriate
$4,750.00 to revenue and expenditure accounts to be established by the
Director of Finance in the Grant Fund; and that he, or his designee, be
authorized to execute the Local Government Challenge Grant on behalf
of the City of Roanoke.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34018-092198) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 Grant Fund Appropriations, and providing for
an emergency.
10
ACTION:
ACTION:
(For full text of Ordinance, see Ordinance Book No. 61, page 160.)
Mr. Trout moved the adoption of Ordinance No. 34018-092198.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#34019-092198) A RESOLUTION authorizing the acceptance of
a Local Government Challenge Grant from the Virginia Commission for
the Arts.
(For full text of Resolution, see Resolution Book No. 61, page 161.)
Mr. Trout moved the adoption of Resolution No. 34019-092198.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
BUDGET-SCHOOLS: The City Manager submitted a written report
advising that the Community Education Program is a school based
program which has been in operation since 1980 under the Human
Development Directorate; and programs are currently being conducted
at Fallon Park and Hurt Park Elementary Schools.
It was further advised that the Office on Youth has assumed
responsibility for program management and supervision of the
Community Education Program, effective July 1, 1998; funding in the
amount of $10,764.00 was included in the fiscal year 1998-99 General
Fund budget in the Transfer to Grant Fund Account; and funding for the
program should remain in the General Fund budget in order to maintain
continuity and to comply with reporting requirements.
11
ACTION:
The City Manager recommended that Council authorize the
transfer of $10,764.00, as follows:
1004 Temporary Employee Wages $ 8,677.00
1120 FICA 664.00
2035 Expendable Equipment 1,073.00
2054 Fleet Mgmt. Daily Vehicle Rental 350.00
TOTAL
$10,764.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#34020-092198) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 161.)
Mr. Trout moved the adoption of Ordinance No. 34020-092198.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ O.
CITY EMPLOYEES-PERSONNEL DEPARTMENT: The City
Manager and the City Attorney submitted a joint written report advising
that at the City Council meeting on August 17, 1998, Ronald E.
Mathews, a former City employee, and Evelyn B. Wheeler, a City
employee, appeared before Council and made statements concerning
the City's Grievance Procedure; by consensus, the statements were
referred to the City Manager and the City Attorney for review and
report; and at the same time, Council Member Wyatt requested that
Council be provided with a comparison of the City's Grievance
Procedure and the State's Grievance Procedure.
(For full text, see report on file in the City Clerk's Office.)
Ms. Evelyn D. Wheeler, a City employee, 1554 16th Street, N. W.,
advised that the report indicates that the issues which were of concern
to her were addressed in the August 3, 1998, report; however, she
12
stated that the figures relating to grievances are incorrect. She
expressed concern as to the composition of the Personnel and
Employment Practices Commission, and disappointment with some
members of the City Administration. She stated that employees are the
backbone of any organization, they are often the direct contact with the
citizens, they make the organization what it is, and exist when
employees are not treated fairly. She advised that she will continue in
her employment with the City of Roanoke and strive to do her best,
despite current working conditions, in order to provide the quality of
service that the citizens of Roanoke deserve.
Mr. Ronald A. Mathews, a former City employee, Route 2, Box
203, Goodview, Virginia, expressed concern regarding the City's
grievance procedure. He advised that over a period of ten years, 45
grievances were filed, none of which were won by the City employee,
and the fact that the City enacted its grievance procedure just 20 days
before the State-mandated local grievance procedure should
demonstrate that the City did not want the State's Grievance Procedure.
He requested that the City adopt a measure enacting the State's
Grievance Procedure.
Mr. Robert D. Gravely, 1412 Moorman Road, N. W., advised that
each City department is treated differently because of mismanagement.
He criticized the City for not promoting from within the rank and file of
employees which explains the large number of grievances filed by City
employees. He advised that the average City worker earns $13,000.00
per year which is not sufficient to care for their family, and the City
should develop a program that will promote interest in City workers so
that they will prosper which will, in effect, decrease the number of
grievances filed by City workers. He stated that in those instances
where there is a major grievance, it should be heard by the Personnel
and Employment Practices Commission; however, when there are
minor grievances, they should be addressed within the affected
department by a panel of peers.
Upon question, the City Attorney advised that local governments
in the Commonwealth of Virginia have been required to have grievance
procedures since June 30, 1974; and since the City already had a local
grievance procedure and a Personnel Board created to hear grievances
prior to the State-mandated procedure, the City was permitted to retain
its panel composition method which was in effect at the time of the
enactment of the State-mandated local grievance procedure. He
explained that under the State's Grievance Procedure, a hearing officer
13
is currently utilized as the final step and the hearing officer is selected
from a list of hearing officers approved by the Supreme Court of
Virginia. He explained that local government has not been given that
option.
Following discussion of the matter, Ms. Wyatt moved that the
City adopt a grievance procedure that uses a three member panel; viz:
one person selected by the grievant, one person selected by the
agency head, and one person mutually agreed upon by the first two
panel members, and that the decision of the panel be binding.
The motion failed for lack of a second.
Mr. Swain moved that the joint report of the City Manager and the
City Attorney be received and filed. The motion was seconded by Mr.
Trout and adopted, Council Member Wyatt voted no.
REPORTS OF COMMITTEES:
BUDGET-PARKS AND RECREATION: Council Member Carroll E.
Swain, Chairperson, Bid Committee, presented a written report on
behalf of the Committee, in connection with bids received by the City
for construction of two 12,000 gallon fiberglass fuel storage tanks and
related work to be located behind the Parks and Recreation Department
headquarters at 210 Reserve Avenue, S. W.; whereupon, he
recommended that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with S. J. Conner and Sons, Inc., in the amount of
$94,457.00 and 90 consecutive calendar days to complete
the work, in accordance with contract documents as
prepared by the Office of City Engineer.
Authorize the Director of Finance to transfer funds in the
amount of $56,860.00 from Building Maintenance Account
No. 001-052-4330-3057 to Transfer to Capital Projects Fund
Account No. 001-004-9310-9508; also appropriate funding
of the same in the Capital Projects Fund Account No. 008-
052-9566-9003 Parks - Above Ground Tank, for total
project funding of $94,457.00.
Reject all other bids received by the City.
14
ACTION:
ACTION:
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#34021-092198) AN ORDINANCE to amend and reordain certain
sections of the 1998-99 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 162.)
Mr. Swain moved the adoption of Ordinance No. 34021-092198.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
Mr. Swain offered the following emergency ordinance:
(#34022-092198) AN ORDINANCE accepting the bid of S. J.
Conner and Sons, Inc., to provide and install two 12,000 gallon
fiberglass fuel storage tanks and related work at the Parks and
Grounds location at 210 Reserve Avenue, S. W., upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; rejecting
all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 61, page 164.)
Mr. Swain moved the adoption of Ordinance No. 34022-092198.
The motion was seconded by Mr. Hudson and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
15
ACTION:
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ROANOKE MEMORIAL HOSPITALS-HOSPITALS-ENTERPRISE
ZONE: Ordinance No. 34000, authorizing the City Manager to execute
a Parking Agreement with Carilion Health System (Carilion) to provide
for parking permits as part of the relocation of job positions from
outside Enterprise Zone One to within Enterprise Zone One, having
previously been before the Council for its first reading on Monday,
September 8, 1998, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#34000-092198) AN ORDINANCE authorizing the City Manager
to execute a Parking Agreement with Carilion Health System (Carilion)
to provide for parking permits as part of the relocation of job positions
from outside Enterprise Zone One to within Enterprise Zone One.
(For full text of Ordinance, see Ordinance Book No. 61, page 154.)
Mr. Trout moved the adoption of Ordinance No. 34000-092198.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Hudson, Swain, Trout, White and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Wyatt abstained from voting).
COMMUNICATIONS DEPARTMENT-BELL ATLANTIC - VIRGINIA,
INC.-TELEPHONE COMPANIES-TELEPHONE EQUIPMENT: Ordinance
No. 34007, authorizing the City Manager to execute, on behalf of the
City, a Franchise Extension Agreement with Bell Atlantic -Virginia, Inc.,
and extension agreements for the Temporary Nonexclusive Revocable
License Agreements with KMC Telecom of Virginia, Inc., and American
Communication Services of Virginia, Inc., now doing business as
e.spire Communications, Inc., having previously been before the
Council for its first reading on Monday, September 8, 1998, read and
16
ACTION:
ACTION:
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#34007-092198) AN ORDINANCE authorizing the City Manager
to execute on behalf of the City a Franchise Extension Agreement with
Bell Atlantic - Virginia, Inc., and extension agreements for the
Temporary Nonexclusive Revocable License Agreements with KMC
Telecom of Virginia, Inc., and American Communication Services of
Virginia, Inc., now doing business as e.spire Communications, Inc.
(For full text of Ordinance, see Ordinance Book No. 61, page 155.)
Mr. Trout moved the adoption of Ordinance No. 34007-092198.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
COUNCIL: Mr. Trout offered the following resolution changing the
place of commencement of the regular meeting of City Council
scheduled to be held at 12:15 p.m., on Wednesday, October 7, 1998,
from the City Council Chamber to Sanctuary - Crisis Intervention
Center, 4350 Coyner Springs Road, Botetourt County, Virginia, with the
2:00 p.m. session on the same date to be held in the City Council
Chambers of the Municipal Building, 215 Church Avenue, S. W., in the
City of Roanoke:
(#34023-092198) A RESOLUTION changing the place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Wednesday October 7, 1998.
(For full text of Resolution, see Resolution Book No. 61, page 165.)
Mr. Trout moved the adoption of Resolution No. 34023-092198.
The motion was seconded by Mr. Swain and adopted by the following
vote:
17
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout,
White and Mayor Bowers ............................................................... 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ZONING-COMPLAINTS-COUNCIL: It was the consensus of
Council that the City Manager and the City Attorney would be requested
to review the City's ordinance in regard to removal of abandoned
vehicles on private property to determine if the measure should be
amended to include stronger compliance regulations.
POLICE DEPARTMENT: Council Member Swain advised that
some time ago, he took issue with the reporting of crime incidents in
The Roanoke Times in which only those crime statistics from the City
of Roanoke were reported. He stated that The Roanoke Times is
currently reporting crime incidents from the City of Salem which
provides citizens with comparable data and will encourage citizens to
work in cooperation with the Police Department to reduce the incidents
of crime in their localities. He called attention to the practice of some
localities to use video cameras in areas of high crime which ultimately
have led to a reduction in the crime rate, and inquired if video cameras
are used in the City of Roanoke.
The City Manager advised that the City is beginning to use video
cameras in the neighborhoods and there will be increased use of the
equipment in the future.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
POLICE DEPARTMENT: Mr. Robert Gravely, 1412 Moorman Road,
N. W., advised that a curfew should be imposed in areas of high crime
which will lead to a reduction in the City's crime rate.
POLICE DEPARTMENT-COMPLAINTS: Mr. Shaheed Omar, 1219
Loudon Avenue, N. W., expressed concern with regard to certain
alleged activities taking place at a local night club located on Salem
Avenue, S. W., known as the Ghost of Hollywood. He advised that there
is no age limit on persons who patronize the club, marijuana is smoked
18
ACTION:
ACTION:
on premises, and there is co-mingling of young persons with persons
over the age of 21. He requested that the City investigate the alleged
violations and take corrective action.
It was the consensus of Council that the matter would be referred
to the City Manager for appropriate response.
It was the consensus of Council that the matter would be referred
to the City Manager for appropriate response.
At 3:45 p.m., the Mayor declared the meeting in recess.
At 4:20 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Mr. White who left the meeting
immediately following the Executive Session.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Hudson and adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member White left the meeting following the Executive
Session.)
OATHS OF OFFICE-COMMITTEES-ROANOKE ARTS
COMMISSION: The Mayor advised that there is a vacancy on the
Roanoke Arts Commission created by the resignation of Lucy
Hazlegrove, and called for nominations to fill the vacancy.
Mr. Trout placed in nomination the name of D. Bailey Tyler.
There being no further nominations, Ms. Tyler was appointed as
a member of the Roanoke Arts Commission, for a term ending June 30,
2000, by the following vote:
19
ACTION:
ACTION:
FOR MS. TYLER: Council Members Wyatt, Harris, Hudson, Swain,
Trout and Mayor Bowers .............................................................. 6.
(Council Member White was absent).
OATHS OF OFFICE-COMMITTEES-VIRGINIA'S FIRST REGIONAL
INDUSTRIAL FACILITY AUTHORITY: Pursuant to the Virginia Regional
Industrial Facilities Act, Chapter 64, Title 15.2, Code of Virginia (1950),
as amended, and pursuant to Ordinance No. 33961-081798 adopted on
August 17, 1998, creating Virginia's First Regional Industrial Facility
Authority, the Mayor advised that the City of Roanoke is entitled to
appoint two representatives to the Authority; whereupon, he opened
the floor for nominations.
Mr. Harris placed in nomination the name of James O. Trout.
There being no further nominations, Mr. Trout was appointed as
a City Representative to Virginia's First Regional Industrial Facility
Authority, for a term ending September 24, 2002, by the following vote:
FOR MR. TROUT: Council Members Wyatt, Harris, Hudson,
Swain, Trout and Mayor Bowers .................................................... 6.
(Council Member White was absent.)
At 4:25 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Monday, September 21, 1998, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members Linda F. Wyatt, C. Nelson Harris,
W. Alvin Hudson, Jr., Carroll E. Swain, James O. Trout and
Mayor David A. Bowers ................................................................ 6.
ABSENT: Council Member William White, Sr.- ......................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager;
Wilburn C. Dibling, Jr., City Attorney; James D. Grisso, Director of
Finance; and Mary F. Parker, City Clerk.
20
The reconvened meeting was opened with a prayer by Vice-
Mayor Harris.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS
PROCLAMATIONS: The Mayor presented a proclamation
declaring October 2, 1998, as Roanoke Valley Chess Club Day.
(For full text, see Proclamation on file in the City Clerk's Office.)
HEARING OF CITIZENS UPON PUBLIC MATTERS:
PARKS AND RECREATION-NEIGHBORHOOD ORGANIZATIONS:
Kenneth L. Bevins, President, Ridgewood Park Neighborhood League,
advised that the neighborhood association recently purchased land in
their neighborhood which they propose to donate to the City with the
ultimate goal of developing a neighborhood park. He requested the
City's assistance in developing a park in the Ridgewood community.
The City Manager advised that Ridgewood Park residents were
engaged in the planning process long before the Comprehensive Park
Study commenced. He stated that in the 1980's, there was a realization
that the Ridgewood neighborhood was an under served area, therefor,
there is no question about the need for a park. He further stated that
Mr. Bevins is appropriately staking out his territory so that Council will
be aware of the work that has been done to date and in order to keep
the proposal before the Parks Study Committee. He pointed out that
with the resignation of the Parks Planner, planning on the project has
come to a halt and City staff proposes to address the matter as a part
of a parks comprehensive package.
Without objection by Council, the Mayor advised that the remarks
of Mr. Bevins would be received and filed.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, September 21, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of RIA, LLC, that
21
ACTION:
a tract of land located on the west side of Hollins Road, N. E., identified
as a portion of Official Tax No. 3140301, be rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District, subject to
certain conditions proffered by the petitioner, the matter was before the
body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, September 3, 1998, and Thursday,
September 10, 1998, and in The Roanoke Tribune on Thursday,
September 10, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A communication from Michael K. Smeltzer, Attorney,
representing the petitioner, requesting that the matter be tabled until
the regular meeting of Council on Monday, October 19, 1998, at 7:00
p.m., was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the matter
would be tabled until the regular meeting of Council on Monday,
October 19, 1998, at 7:00 p.m.
ENTERPRISE ZONE-ZONING: The City Clerk having advertised
a public hearing for Monday, September 21, 1998, at 7:00 p.m., or as
soon thereafter as the matter may be heard, in the City Council
Chamber, on a proposal of the City of Roanoke to make an application
to the Virginia Department of Housing and Community Development to
amend the boundaries of Enterprise Zone Two, which amendment
proposes the addition of approximately 49.7 acres of land located in
portions of Census Tract 23, Block Group 9, with the following tax map
numbers proposed to be added to Enterprise Zone Two: 6450104,
6450109, 6450111 -6450115, inclusive, 6450119, 6460101, 6460104,
6460105, 6460106, 6472001 6472008, inclusive, and 6472301, the
matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, September 6, 1998, and Sunday,
September 13, 1998; and in The Roanoke Tribune on Thursday,
September 10, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
22
The City Manager submitted a written report advising that the
Enterprise Zone Program in the City of Roanoke has been successful
in promoting economic development; since 1985, 79 companies have
been certified for State enterprise zone tax credits and grants; and the
City of Roanoke has two Enterprise Zones: Enterprise Zone One which
was established in 1984 and encompasses 1,906 acres and is centered
along the main east-west tracks of the Norfolk and Western Railroad,
and Enterprise Zone Two which was established in 1996 and has
1,027.5 acres and includes the East Gate residential area and parts of
Hollins Road North, the Roanoke Centre for Industry and Technology
and Statesman Industrial Park.
It was further advised that Council recently authorized amending
Enterprise Zone One to include the Melrose and Shenandoah Avenue
Commercial Corridors, Roanoke-Salem Plaza, Blue Ridge Industrial
Park, Ninth Street Southeast commercial corridor, Sixth to Eighth
Streets, S. W., and portions of Thirteenth Street, S. W., near and under
Memorial Bridge; and Virginia law provides for one subzone to an
existing Enterprise Zone which does not have to be contiguous to the
current Enterprise Zone boundary; and the subzone acreage, in
addition to the current Enterprise Zone acreage, cannot exceed the
maximum size for the locality, with the maximum size allowed for
Roanoke's Enterprise Zone Two being 1,906 acres.
It was explained that the Office of Economic Development has
identified 49.7 acres of developable property to add as a subzone to the
Enterprise Zone Two boundaries located on the west side of Interstate
581 near the Hershberger Road interchange; the 49.7 additional acres
combined with the 1,027.5 acres already in Enterprise Zone Two will
bring the total acreage for Enterprise Zone Two to 1,077.2 acres, which
is below the maximum of 1,906 allowed for Enterprise Zone Two and
will provide for future expansion of the zone if necessary; and Virginia
Enterprise Zone Program regulations require at least one public
hearing on the requested amendment prior to its submission to the
Virginia Department of Housing and Community Development for
approval by the State.
The City Manager recommended that Council authorize the
addition of a subzone to Enterprise Zone Two and adopt the
appropriate measure authorizing the City Manager to file an application
for a boundary amendment with the Virginia Department of Housing
and Community Development.
23
(For full text, see report on file in the City Clerk's Office.)
Lisa Fain, Economic Development Specialist, Office of Economic
Development, presented a briefing on the proposed addition of a
subzone to Enterprise Zone Two.
Mr. Trout offered the following Resolution:
(#34024-092198) A RESOLUTION authorizing the proper City
officials to make a boundary amendment to Roanoke's Enterprise Zone
Two that will add as a subzone certain areas not currently in Enterprise
Zone Two; and to authorize the City Manager to apply to the Virginia
Department of Housing and Community Development for approval of
the boundary amendment for the addition as a subzone of certain areas
not currently in Roanoke's Enterprise Zone Two and to take such
further action as may be necessary to obtain the boundary amendment.
(For full text of Resolution, see Resolution Book No. 61, Page 166.)
Mr. Trout moved the adoption of Resolution No. 34024-092198.
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none and
following questions and comments by the Members of Council,
Resolution No. 34024-092198 was adopted by the following vote:
AYES: Council Members Wyatt, Harris, Hudson, Trout and
Mayor Bowers ............................................................................. 5.
NAYS: Council Member Swain ............................................ 1.
(Council Member White was absent.)
Council Member Swain stated that his no vote was cast because
he needs additional information.
POLICE DEPARTMENT-COMPLAINTS-OTHER HEARING OF
CITIZENS: Kevin Jenks and Abjab Karkenny, representing King's
Inferno Corporation, a music venue and restaurant located at 324 Salem
Avenue, S. W., addressed Council with regard to an alleged unusual
amount of attention by the Roanoke City Police Department to a certain
segment of the patrons of their establishment, specifically young black
24
youth; unprofessional conduct by members of the Police Department;
and the release of a statement by the Police Department to the news
media wrongly associating their business with a local murder, which
events have had a severe economic impact on their restaurant.
ACTION:
It was the consensus of Council that the remarks of Messrs.
Jenks and Karkenny would be received and filed, and referred to the
City Manager for appropriate response.
There being no further business, the Mayor declared the meeting adjourned
at 8:05 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
25
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File #87
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers with regard to
organizing a public/private partnership to arrange and implement plans for a 1999 holiday
parade, which communication was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, December 7, 1998.
On motion, duly seconded and adopted, the matter was referred to you for the purpose of
organizing a public/private partnership to arrange and implement plans for a 1999 holiday
parade.
Sincerely,
Mary F. Parker, CMC/A,a(E
City Clerk
MFP:Io
Attachment
pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
December 1, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Re: "Celebrate the Season" Parade
Dear Vice-Mayor Harris and Members of Council:
Roanokers love a Parade!
I was disappointed, as I know many of you were, as well as many of
our citizens, that the Special Events Committee, Downtown Roanoke
and our City Administration did not get'together to plan the 1998
holiday parade.
Our citizens have spoken, and they want the parade back, at least
by 1999.
Our City owes a huge debt of gratitude to DECA at Patrick Henry and
William Fleming for organizing the parade over the last nineteen
years. I still think this is a worthy project for the DECA clubs,
but perhaps we should have done more to support them in their
efforts with financial assistance or manpower assistance.
At any rate, we now need to take a leadership role in organizing
the parade. Many citizens, band students, churches, baton groups
and civic groups have expressed interest in participating. As the
leading, city in western Virginia, we should make sure that we have
in Roanoke the best parade of all.
I would respectfully request this matter be placed on the Consent
Agenda for the next meeting of Roanoke City Council and thereafter
be referred to the City Manager directing him to organize a
public/private partnership to arrange and implement plans for the
1999 holiday parade.
By copy of this letter to Members of the School Board, I am
requesting that they take action, also, in joining with us in
sponsoring the parade. This is a good activity for our students to
be involved, as it permits them an opportunity to work with
different organizations in planning a strategy for a successful
civic project here in our City each year.
Members, Roanoke City Council
"Celebrate the Season" Parade
Page 2
Let's make sure that, in 1999, we can once again "celebrate the
season" with our holiday parade.
To all of you, Merry Christmas, Happy Hanukkah, Happy Kwanzaa,
Happy Ramadan and Happy New Year.
Sincerely,
David A. Bowers
Mayor
pc: Members, Roanoke City School Board
E. Wayne Harris, Superintendent, Roanoke City Schools,40
Douglass Avenue, N. W., Roanoke, Virginia 24012
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (.540) 853-1145
December 7, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
December 7, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Executive Session
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss the disposition of
publicly held property, specifically the conveyance of a portion of a parcel in the downtown area
for economic development purposes, pursuant to §2.1-344(A)(3), Code of Virginia (1950), as
amended.
Sincerely yours,
W. Robert Herbert
City Manager
WRH/kdc
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phillip F. Sparks, Chief of Economic Development
December 7, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Executive Session
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the terms and conditions of an
economic development contract in negotiation, pursuant to {}2.1-344(A)(7), Code of Virginia
(1950), as amended.
Sincerely yours,
W. Robert Herbert
City Manager
WRH/kdc
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phillip F. Sparks, Chief of Economic Development
December 7, 1998
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: Vacant lot at the corner of First Street and Norfolk Avenue
Pursuant to Title 15.2 of the State Code, which requires that no real property of
the City shall be disposed of until the governing body has held a public heating, this is to
request that City Council schedule a public heating for December 21, 1998, on the
conveyance of real estate identified as a portion of Roanoke City Tax Map No. 1010310
commonly known as a lot at the northwest comer of Norfolk Avenue and First Street,
which will be proposed to be sold for economic development purposes.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/EDC:kdc
cc: City Attorney
City Clerk
Director of Utilities and Operations
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CITY COUNCIL
October 19, 1998
'gB l'~'~~ 20
CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on Monday,
October 19, 1998, with Chairman, William White, Sr., presiding.
· The roll was called by Ms. Barger
Audit Committee
Members Present:
William White, Sr., Chairman
Carroll E. Swain
Others Present:
Robert H. Bird, Municipal Auditor
W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Glenn D. Radcliffe, Director of Human Development
Thomas F. Baldwin, Assistant Municipal Auditor
Denise E. Stewart, Senior Auditor
Evelyn W. Barger, Administrative Assistant
Troy A. Harmon, Senior Auditor
Tera D. Hamden, Auditor
FINANCIAL AUDITS
Cultural Services Committee
Human Services Committee
Police Department Cash Funds
Mr. White ordered that the financial audit reports be received and filed. There were no objections
to the order.
Mr. Bird recognized the in-charge Auditor, Denise Stewart, who briefed the committee on the
Cultural and Human Services report. Mr. White and Mr. Swain questioned the process and
wanted to know how agencies not meeting all requirements were funded. Mr. Radcliffe
responded that he released checks to these agencies based on their assurance that they were
sending him the required reports. He further stated that the agencies met the requirements one
month after the end of the fiscal year.
Mrs. Hamden briefed the Committee on the Police Department Cash Funds. There were no
questions.
Audit Committee Minutes Page 2
3. FINANCIAL RELATED AUDITS:
A. Audit Findings Follow-Up
Mr. White ordered that the financial related audit report be received and filed. There were no
objections to the order.
Mr. White recognized Mr. Bird for comments. Mr. Bird briefed the Committee on the report.
There were no questions.
4. UNFINISHED BUSINESS:
None.
5. NEW BUSINESS:
Verbal Update on Fleet Usage
Change to the Municipal Auditing 1999 Audit Plan
Mr. White recognized Mr. Bird for comments. Mr. Bird told the Committee that he will not be
able to extract mileage for each vehicle in the fleet from the automated system. The automated
system does not have complete and accurate data needed to develop such a report. Mr. Bird
noted that it is possible to produce a report of one year's mileage +/- one month based on manual
state inspection records maintained by Fleet Management. The Account Technician in Fleet
Management is working to update the list of vehicles to ensure that all vehicles are accurately
described in the automated system. Mr. Clark reported that Fleet Management is developing
manual procedures to monitor vehicle usage and will report mileage to management on a
quarterly basis. The first report will be available in January, 1999. Mr. Clark said that CIS has
been asked to assist Fleet Management in automating the quarterly monitoring process. Mr.
White asked that Municipal Auditing follow-up and participate in development of the monitoring
procedures and report back to the Committee.
Mr. Bird briefed the committee on the proposed change to the Municipal Auditing's 1999 Audit
Plan. Mr. Bird stated that the review of requirements for the Cultural and Human Services
Committees will be dropped from the audit plan. Auditing will assist Human Development with
establishing procedures that will be used to determine if Human/Cultural Services applicants meet
the committees' requirements. Mr. White stated he would also like Municipal Auditing to assist
Human Development in the review of first time Human/Cultural Services applicants.
Audit Committee Minutes Page 3
e
ADJOURNMENT:
There being no further business, the meeting adjourned at 11:45 a.m.
William White, Sr., Chairman
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 10, 1998
File #15-110-192
Mark E. Feldman, Chair
Roanoke Civic Center Commission
2932 Lockridge Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Feldman:
This is to advise you that on November 13, 1998, Robert C. Poole qualified as a member
of the Roanoke Civic Center Commission for a term ending September 30, 2001.
Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Susan Bryant-Owens, Secretary, Roanoke Civic .Center Commission
Sandra H. Eakin, Deputy City Clerk
H:~AGENDA.q$~DEC7.WPD
'98 ~"~'
~,~,. 13 P3:44.
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert C. Poole, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Roanoke Civic Center Commission for a term ending September
30, 2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ,.!~ day of /'~P2e~J,r1998.
ARTHUR B. CRUSH, III, CLEI:~
BY ~ ~~
, DEPUTY CLERK
H?u~GENDA98tNOV2.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 10, 1998
File #15-110-304
Thomas M. Winn, III, Chair
Youth Services Citizen Board
2615 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Winn:
This is to advise you that on November 23, 1998, Duane A. Kavka qualified as a member
of the Youth Services Citizen Board for a term ending May 31, 2001.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board
Sandra H. Eakin, Deputy City Clerk
H:~AGENDA98~DEC7.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Duane A. Kavka, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Youth Services Citizen Board for a term ending May 31, 2001,
according to the best of my ability. So help me God.
Subscribed and sworn to before me thi y ,
ARTHUR B. CRUSH, III, CLERK
C:~AUG17C.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 10, 1998
File #15-110-207
Lynn D. Avis, Chair
Industrial Development Authority
of the City of Roanoke
3848 Bosworth Drive, S. W.
Roanoke, Virginia 24014
Dear Mr. Avis:
This is to advise you that on November 13, 1998, Dennis R. Cronk qualified as a Director
of the Industrial Development Authority of the City of Roanoke for a term ending October
20, 2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Margaret R. Baker, Secretary, Industrial Development Authority of the City of
Roanoke, 2140 Windsor Avenue, S. W., Roanoke, Virginia 24015
Sandra H. Eakin, Deputy City Clerk
H:~AGENDAgS~DECT.WPD
'98 ~'~" 13 P 3:44
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Dennis R. Cronk, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Director of the Industrial Development Authority of the City of Roanoke for a
term ending October 20, 2002, according to the best of my ability. So help me God.
Subscribed and sworn to before me this/-~'~ day of ,/I,/~) ~/ 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:'~AGEN DA98~:)c'r19.WPD
MARY F. PARKER, CMC~AAE
City Cleric
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 10, 1998
File #15-110-394
Michael Brennan, Chair
Cultural Services Committee
2412 Crystal Spring Avenue, S. W.
Roanoke, Virginia 24014-2300
Dear Mr. Brennan:
This is to advise you that on November 17, 1998, Frances L. Keen qualified as a member
of the Cultural Services Committee for a term ending June 30, 1999.
Sincerely, P~t~/,.,~_
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Cultural Services Committee
Sandra H. Eakin, Deputy City Clerk
H:~AGENDAgS~DEC7.WPD
'98 ~ii}',/ t7 ? 3:19
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Frances L. Keen, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Cultural Services Committee for a term ending June 30, 1999,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this,/ ?' day of 7"/~.. 1998.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
N:~CKLO1',AGENDA98~JU NE15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 10, 1998
File #15-110-450
James O. Trout, Chair
Economic Development Commission
2102 Stephenson Avenue, S. W., Unit 18
Roanoke, Virginia 24014
Dear Mr. Trout:
This is to advise you that on December 2, 1998, David Collins qualified as a member of the
Economic Development Commission for a term ending June 30, 2001.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Phillip F. Sparks, Secretary, Economic Development Commission
Sandra H. Eakin, Deputy City Clerk
H:X. AGENDA98~,DEC7. WPD
'98 ~i~!i]-2 P3:59
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David Collins, do solemnly swear (or affirm) that I will support the Constitution of
the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Economic Development Commission for a term ending June 30,
2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~)~day of ~~ 1998.
, DEPUTY CLERK
H:~AGENDA98~OV16,WPD
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File ~60-123-236
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34098-120798 authorizing acceptance of a grant,
in the amount of $87,973.00, to the City of Roanoke by the Commonwealth of Virginia
Department of Criminal Justice Services to implement a three year pilot program for
institutional treatment of persons that violate interdiction orders and are sentenced to a
term of incarceration in the Roanoke City Jail. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, City Sheriff
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
George C. Snead, Jr., Director, Public Safety
H:~AGIENDA98~DEC'7.WPD
IN TH~ COUNCIL OF THE CITY OF ROANOKE,
The 7th day of December, 1998.
No. 34098-120798.
A RESOLUTION authorizing the acceptance of a grant to the City of Roanoke by the
Commonwealth of Virsinia Department of Criminal Justice Services to implement a three year pilot
program for institutional treatment of persons that violate interdiction orders and are sentenced to
a term of incarceration in the Roanoke City Jail, and authorizing execution of any required
documentation on behalfoftbe City by the City Manager.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. Acceptance of a grant from the Commonwealth of'virginia Department of Criminal
Justice Service~ in the amount of $87,973 for the first year ora three year pilot program providing
institutional (jail-based) treatment for persons that violate interdiction orders and are sentenced to
a term of incarceration in the Roanoke City Sail is hereby authorized.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such 8rant and
to furnish such additional information as may be required by the Commonwealth, ail as more
particularly set forth in the report of the City Man~er, dated December 7, 1998.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File #60-123-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34097-120798 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$87,973.00, in connection with the Jail-based Public Inebriate Intervention and Treatment
Service Program. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, City Sheriff
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
George C. Snead, Jr., Director, Public Safety
N:'~'KLO 1 ~AGENDA98~DEC 7. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34097-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
/
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDropriations
Public Safety $1,529,343
Jail Based Inebriate Intervention and Treatment (lr.18) ................ 87,973
Revenue
Public Safety $1,529,343
Jail Based Inebriate Intervention and Treatment (19) ................. 87,973
1) Regular Salaries
2) Retirement
3) FICA
4) Health Insurance
5) Life Insurance
6) WIC Medical
7) Maintenance Contracts
8) Fees for
Professional Services
9) Telephone
10) Administrative Supplies
11) Publications and
Subscriptions
12) Training and Development
13) Mileage
14) Printing
(035-024-3320-1002)
(035-024-3320-1115)
(035-024-3320-1120)
(035-024-3320-1125)
(035-024-3320-1130)
(035-024-3320-1140)
(035-024-3320-2005
(035-024-3320-2010)
(035-024-3320-2020)
(035-024-3320-2030)
(035-O24-3320-2040)
(035-024-3320-2044)
(035-024-3320-2046)
(035-024-3320-2075)
15,525
2,018
1,187
1,225
112
42
250
43,285
180
750
35O
735
650
250
15) Postage
16) Project Supplies
17) Furniture and Equipment
18) Other Equipment
19) Jail Based Inebriate
Intervention and
Treatment
(035-024-3320-2160)
(035-024-3320-3005)
(035-024-3320-9005)
(035-024-3320-9015)
(035-024-3320-3320)
175
845
3,250
17,144
87,973
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
December 7, 1998
98-603
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Jail-based Public Inebriate Intervention and Treatment Service Program
Dear Mayor and Members of City Council:
I. Background:
mo
Interdiction orders issued by a circuit court pursuant to Section 4.1-333 of the Code
of Virginia may prohibit those with a history of public intoxication arrests from
purchasing or possessing alcoholic beverages. Violations of an interdiction order is
punishable as a Class One Misdemeanor by up to one year in jail.
Bo
Through cooperative efforts of the Commonwealth Attomey, the Circuit Court, the
Police Department and the Roanoke Ci_ty Sheriff, a number of individuals have
received these interdiction orders in Roanoke in the past year. Some of these
individuals have violated the court order and have subsequently been sentenced to
jail terms.
Co
State Legislators, under the leadership of local delegate Chip Woodrum,
demonstrated a desire to support innovative programs that will reduce public
intoxication on the local level.
D. The 1998 General Assembly made funding available for these initiatives.
Eo
The Roanoke City Sheriff's Office developed an innovative community-based
program that is designed to address some of the root causes of alcoholism that
should in turn, lead to the reduction of the incidence of public intoxication in the
City.
I1 Current Situation:
mo
The Roanoke City Sheriff's Office developed a grant proposal to the Department of
Criminal Justice Services (DCJS) to provide for a pilot three year institutional (jail-
based) treatment service program for individuals that violate interdiction orders and
are sentenced to a term of incarceration in the Roanoke City Jail.
IlL
Issues:
Ao
The grant proposal was approved by the Court-Community Corrections Regional
Community Criminal Justice Board and was submitted to DCJS.
DCJS awarded a three-year grant to the City of Roanoke to conduct the Jail-based
Public Inebriate Intervention and Treatment Service Program. (Attachment A)
The 1998 General Assembly has provided $87,973 for the City of Roanoke for
fiscal year 1998/99 and $167,147 the second year to initiate a three-year program.
The pilot public inebriate jail-based intervention and treatment program will
specifically target individuals who violate their interdiction order and are sentenced
to a term of incarceration in the Roanoke City Jail.
The goals of the Jail-Based Public Inebriate Intervention and Treatment Program are
to.'
Provide institutional (jail-based) treatment to the public inebriate for a
minimum of three (3) months for each offender;
2. Focus on the alcohol and/or substance abuse problems of the chronic or
repeat public inebriate;
3. Develop the behavioral, social, vocational, and related skills of the interdicted
inebriate;
4. Implement an individual transitional treatment and supervision plan for
maintaining the sobriety of the public inebriate upon release;
5. Provide for alcohol and drug testing, both institutional and post-release; and
6. Evaluate the pilot program during each year of the three year period of
service provision.
City_ Council's approval and adoption of a resolution is necessary to meet the
requirements of the Code of Virginia and to ensure the continuation of funding for
the services provided under the Acts.
Implementation
Funding
Timing
IV.
D. Administrative
Alternatives:
City Council authorize the City Manager to sign the Grant Acceptance Award,
establish revenue estimate in the amount of $ 87,973 in a grant account to be
established by the Director of Finance, and appropriate $87,973 to the proper
expenditure accounts:
Implementation of a pilot project for the intervention of the public inebriate
would be accomplished.
Funding of $87,973 is available for the remainder of the current fiscal year.
An additional two years of funding ($167,147 each year) will become
available from the state and no City funding will be required to conduct this
program.
3. Timing is important. The program is slated to begin on January 1, 1999.
Administration - the Roanoke City Sheriffwill assume responsibility for the
administration of the program.
City Council not approve the program.
Implementation of a pilot project for the intervention of the public inebriate
would not be established.
Funding for the pilot project for the intervention of the public inebriate in the
amount of $87,973 for FY 98/99 and an additional two years of funding in
the amount of $167,147 per year will not be received by the City.
3. Timing would not be an issue.
4. Administration of the program would not occur.
V:
Recommendation:
A: That Cit~ Council concur with Alternative "A", and take the following specific
actions:
1. Authorize the City Manager to sign the Grant Acceptance Award.
o
established by the Director of Finance.
Appropriate $87,973 to the following expenditure accounts:
1002 Regular Salaries $15,525
1115 Retirement 2,018
1120 FICA 1,187
1125 Health Insurance 1,225
1130 Life Insurance 112
1140 W/C Medical 42
2005 Maintenance Contracts 250
2010 Fees for Prof Services 43,285
2020 Telephone 180
2030 Admin Supplies 750
2040 Publications and Subscriptions 350
2044 Training and Development 735
2046 Mileage 650
2075 Printing 250
2160 Postage 175
3005 Project Supplies 845
9005 Furniture and Equipment 3,250
9015 Equipment - other 17,144
Total $87,973
Respectfully submitted,
George M. McMillan
Sheriff
Joseph B. Benedetti
Director
Mr. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, SW
Roanoke, Virginia 24011
COMMONWEALTH of VIRGINIA
Department of Criminal Justice Services
October 19, 1998
805 East Broad Street. Tenth Floor
Richmond. Virginia 23219
(804) 786-4000
FAX (804) 371-8981
TDD (804) 386-8732
Title: Jail-Based Public Inebriate Intervention and Treatment Services
Dear Mr. Herbert:
I am pleased to advise you that grant number 99-A3168IC99 for the above-referenced grant program has
been approved in the total award amount of $87,973.00 in state General Funds.
Enclosed you will find a Statement of Grant Award and a Statement of Grant Award Special Conditions.
To indicate your acceptance of the award and conditions, please sign the award acceptance and return it to Joe
Marshall, Grants Administrator, at the Depa,b~,ent of Criminal Justice Services (DCJS). Please review the
conditions carefully, as some require action on your part before we will disburse grant funds.
When we receive documentation showing that you have complied with the conditions, you will be eligible
to request funds awarded under this grant. A REQUEST FOR FUNDS form is also included with this letter
and should be used fer this purpose. You may request funds at the same time you submit the documentation of
compliance with the 'grant conditions, or at any time thereafter. However, we cannot process your request until
we have received and approved all required information.
We appreciate your interest in this grant program and will be happy to assist you in any way we can to
assure your project's success. If you have any questions, please call Tony Casale at (804) 225-4564.
Yours very truly,
Enclosures
CC:
Mr. George McMillan, Sheriff
Mr. Jim Grisso, Director of Finance
Tony Casale, DCJS
Criminal Justice SerWce Board · Committee on Training · Juvenile Justice and Delinquency Prevention Advisory Committee
Advisory Committee to Court Appointed Special Advocate and Children's Justice Act Programs
Private Security Services Advisory Board · Criminal JusUce Infom~ation Systems Committee
Roanoke, Virginia
December 7, 1998
98-603
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Subject:
Jail-based Inebriate Intervention and Treatment Service Program
I concur with the recommendation from the City of Roanoke's Sheriff with respect to the
subject referenced above and recommend that City Council accept the Jail-based Inebriate
Intervention and Treatment Service Program Grant.
Respectfully submitted,
W. Robert Herbert
City Manager
CC~
Assistant City Manager
Budget Administrator
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File #123-236
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 1998, Council Member Swain requested information regarding the severity
of the problem of public inebriation in the City of Roanoke, and inquired if there are legal
mechanisms to deal with providers of alcohol to inebriated persons.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
The Honorable George M. McMillan, City Sheriff
George C. Snead, Jr., Director, Public Safety
H:k,~.GENDA9 ~I)EC~.WPD
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File #229
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34099-120798 authorizing execution of Amendment
No. 1 to the Agreement with the City of Roanoke and the Virginia Museum of
Transportation, Inc., dated December 13, 1995, providing for an extension of three years
to allow additional time to complete Phases II and III of renovations and improvements to
Roanoke's Historic Freight Station. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, December
7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Kay H. Strickland, Executive Director, Virginia Museum of Transportation, Inc., 303
Norfolk Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:*~AGENDAg~DEC7.WPD
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34099-120798.
A RESOLUTION authorizing execution of Amendment No. 1 to the Agreement
between the City and the Virginia Museum of Transportation, Inc., dated December 13,
1995, providing for an extension of three years to allow additional time to complete Phases
II and III of the renovation and improvements to Roanoke's Historic Freight Station.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is hereby authorized, for and on
behalf of the City, to execute Amendment No. 1 to the Agreement between the City and the
Virginia Museum of Transportation, Inc., dated December 13, 1995, providing for an
extension of three years to allow additional time to complete Phases II and III of the
renovation and improvements to Roanoke's Historic Freight Station, as more particularly set
out in the report to this Council dated December 7, 1998.
2. The amendment shall be approved as to form by the City Attorney.
ATTEST:
City Clerk.
H:~,~A-VAM~$
December 7, 1998
Report #98-43
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia.
Dear Mayor Bowers and Members of Council:
SUBJECT: Virginia Museum of Transportation
I. BACKGROUND:
mo
Virginia Museum of Transportation (VMT) has undertaken certain
renovations and construction improvements to the Museum. The project
description was included in the approved Capital Improvement Program
for Fiscal Years 1994-1998.
Bo
Total estimated cost of the renovation and construction project was
$1,949,001 which included the following three phases:
Phase I - upgrading the front facade with paint, construction of a
new front entry and installing two neon signs on the Museum's
roof.
°
Phase II - building a cover/shed, with skylights, for the Museum's
outside rail and road exhibits.
3. Phase III - building an amphitheater.
By resolution No. 31900-031494 City Council requested funding from the
Commonwealth Transportation Board in the Enhancement Program of the
Virginia Department of Transportation (VDOT), pursuant to the
Intermodal Surface Transportation Efficiency Act (ISTEA) for Phase I of
the Museum's renovations and construction project.
VDOT included Phase I in the Enhancement Program and awarded
$228,000 of the $380,000 needed for Phase I. City commits to 20% of
Phase I cost.
Honorable Mayor David A. Bowers
and Members of City Council
Page 2
II.
mo
Fo
By Resolution No. 33746-031698 City Council authorized City Manager
to execute a City State Agreement between the City and the Virginia
Department of Transportation for renovation and construction
improvements to the existing faCade of the Virginia Museum of
Transportation Phase I, to provide for an increased Intermodel Surface
Transportation Act (ISTEA) award of $40,000. Bringing total (ISTEA)
funds to $268,000, (008-052-9650).
A maximum of $813,000 (008-052-9650) of the 1996 General Obligation
Bond Issues has been committed by the City for the total project. Bond
funds must be matched by funding generated by the VMT to include cash,
in-kinds goods and services and ISTEA funding. The City anticipates
approximately up to $152,000 for Phase I, $490,000 for Phase II, and
$171,000 for Phase III of the project. This represents the City's total
financial obligation to VMT.
CURRENT SITUATION
A. Virginia Museum of Transportation has begun their project.
Bo
Co
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$386,000 of additional Phase II e~hancement funding, was approved by
the Commonwealth Transportation Board in June, 1998.
VDOT indicates that the work will not be commenced until the
latter part of 1999.
The agreement between City of Roanoke and Virginia Museum of
Transportation does not provide for the City's distribution of matching
bond funds after December 31, 1999 for Phase II and III of the Museum's
construction project.
Agreements between City/State and City/Virginia Museum of
Transportation need to be amended to continue the necessary flow of
funding to complete the project.
Honorable Mayor David A. Bowers
and Members of City Council
Page 3
III. ISSUES
A. Timing
B. Economic Development
C. Funding
D. Preservation
IV.
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ALTERNATIVES:
A. City Council authorize the following:
City Manager to execute an amended agreement between the City
and the Virginia Museum of Transportation to provide for an
extension of 3 years from December 31, 1998 to allow VMT
additional time to complete Phase II and III of the project.
a. Timing of this report will allow the VMT to complete certain
renovations and improvements to the Museum.
b. Economic Development would be enhanced due to an increase
in visitors and/or tourists.
c. Funding from the city could be dispersed for Phase II and
Phase III.
d. Preservation and Redevelopment of VMT would be enhanced.
City Council not authorize an amendment to the agreement between the
City and (VMT) to provide for an extension of 3 years from December 31,
1998 to allow VMT to complete Phase II and III of the project.
1. Timing - construction and renovation goals would not be met.
2. Economic Development would not be enhanced.
Honorable Mayor David A. Bowers
and Members of City Council
Page 4
3. Funding could not be dispersed as of December 31, 1998.
4. Preservation and renovation of VMT would not be enhanced.
V. RECOMMENDATION:
Ao
City Council concur in Alternative A, authorizing the City Manager to
execute an amended agreement between the City and VMT to provide for
an extension of 3 years from December 31, 1998 to allow VMT additional
time to complete Phase II and III of their project.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PFS:mmh
cc: Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator
Kay H. Strickland, Virginia Museum of Transportation
AGREEMENT
THIS AGREEMENT is made and entered into this 13~h day of
Nove~r , 1995, by and between the CITY OF ROANOKE, VIRGINIA,
a municipal corporation organized and existing under the laws of
the Commonwealth of Virginia ("City"), and the VIRGINIA MUSEUM OF
TRANSPORTATION, INC., a Virginia corporation ("Museum"),
W I T N E S E T H:
WHEREAS, the Museum wishes to undertake certain renovations
and construction improvements to Roanoke's Historic Freight Station'
("Project"); and
WHEREAS, the Project consists of three Phases; and
WHEREAS, Phase I consists of elements, including, but not
limited to, renovating the existing front facade, upgrading the
front facade with paint, constructing a new front entry, and
installing signs on the Museum ("Phase I"); and
WHEREAS, Phase II consists of building a cover/shed, with
skylights, for the Museum's outside rail and road collection
("Phase II"); and
WHEREAS, Phase III consists of building an amphitheater
("Phase III"); and
WHEREAS, the Museum submitted Phase I of the Project to the
Commonwealth Transportation Board for funding in the Enhancement
Program of the Virginia Department of Transportation ("VDOT")
pursuant to the Intermodal Surface Transportation Efficiency Act
( "ISTEA" ); and
WHEREAS, by Resolution No. 31900-031494, the Council of the
City of Roanoke requested the Commonwealth Transportation Board to
establish Phase I~ and
WHEREAS, VDOT included the Phase I tn the Enhancement Program
portion of the Six Year Improvement Program~ and
WHEREAS, the City and VDOT will enter into an agreement for
the development and administration of Phase I, committing the City
to be responsible for twenty percent (20%) of the Phase I costs and
to Implement Phase I~
WHEREAS, the City is willing to expend up to fifty percent
(50%) of the Project's estimated cost, on certain conditions and up
to a maximum of $813,000.00, from the 1996 General Obligation Bond
Issue ("Bond ~unds")~ AND
WHEREAS, the City anticipates spending up to $152,000.00 for
Phase I, $490,000.00 for Phase II, and $171,000.00 for Phase III of
the Project.
NOW THEREFORE, FOR AND IN CONSIDERATION of the premises and
mutual covenants contained herein, the parties hereto agree as
follows=
1. Pursuant to ISTEA, and upon execution of this Agreement
by the parties hereto, the City will enter Into an agreement with
VDOT (a copy of which Is attached hereto and Incorporated herein as
Exhibit A and hereafter referred to as the "City/State Agreement")
to pay a minimum of twenty percent (20%) of the cost of Phase I as
the local match share of the total cost for planning and design,
right-of-way acquisition, and construction of Phase I, as well as
2
certain "non-participating- expenditures, and If the City
subsequently elects to cancel Phase I, to reimburse VDOT for the
total amount of the costs expended by VDOT through the date VDOT is
notified of such cancellation. The City shall cancel Phase I only
with the written consent of the President for the Museum.
Cancellation shall occur and be effective on the date on which the
Museum receives a copy of correspondence sent by Mr. Robert K.
Bengtson, Project Coordinator, 1802 Courtland Road, N.E., Roanoke,
Virginia 24012, to VDOT, advising VDOT that Phase I has been
cancelled by mutual consent. The Museum agrees that it shall pay
the City all amounts due VDOT under the City/State Agreement.
2. The Museum shall fulfill all of the obligations
undertaken by the City, and perform all of the tasks undertaken by
the City, by virtue of the City's execution of the City/State
Agreement and will comply with each of the requirements set forth
in the City/State Agreement and all federal and state regulations
and requirements applicable to all Work performed on the Project,
including performing, or contracting to perform, tasks relating to
the prelim~naryengineering and construction phases of the Project,
and procuring consultant services contracts and construction
contracts ~n accordance w~th the Virginia Public Procurement Act.
3. The C~t¥ agrees to provide technical assistance to the
Musema ~n performing the tasks related to the prel~minary
engineering and construction phases of the Phase I, as set forth in
the C~t¥/State Agreement, and of Phase II and III.
4. (a) With respect to reimbursement of eligible Phase I
costs, from VDOTwith ISTEA funds, the Museum will forward invoices
for all goods purchased and services rendered, or estimates of the
value of goods and services donated, to the City, c/o Mr. Robert K.
Bengtson, Project Coordinator, 1802 Courtland Road, N. E., Roanoke,
Virginia 24012. The City shall, upon receipt from the Museum of a
request accompanied by the above-referenced appropriate and
necessary documentation, apply for reimbursement from VDOT for
~ligible Phase I costs for the previous month or for the final
billing as set forth in Paragraph 2(c) of the City/State Agreement
and shall forward such funds to the Museum within ten (10) business
days of City receipt of such funds. Reimbursement from VDOT for
eligible Phase I costs shall be limited to $228,000.00 (60% of
$380,000.00, the Museum's estimate of expenses incurred in
connection with Phase I as stated in Museum's application for the
ISTEA funds). Reimbursement from VDOT for eligible Phase I costs
shall be limited to funding available from the ISTEA in accordance
with the ISTEA regulations. No request for funds in connection
with Phase I shall be made by the Museum more than forty-eight (48)
months after VDOT authorizes, in writing, commencement of
engineering activities.
(b) With respect to obtaining matching Bond funds for
allowable expenses of the Project, the Museum will forward invoices
for all goods purchased and services rendered, or estimates of the
value of goods and services donated, to City, c/o Mr. Phllllp F.
Sparks, Acting Chief, Economic Development, 215 Church Avenue, S.
W., Room 351, Roanoke, Virginia 24011. The determination of the
value of all goods and services donated, and eligibility for Bond
funds of any goods and services for which matching Bond funds are
sought, shall be within the sole Judgment of the City. Such
determination shall be made, whenever possible, within thirty (30)
days after receipt of appropriate documentation from the Museum.
Upon determining the value of all donated goods and services, and
upon confirming that the expenses incurred are eligible for
matching Bond funds, the City shall forward the Bond funds to the
Museum within ten (10) business days of such confirmation. The
amount of all matching Bond funds shall be equal to the value of
all cash contributions, goods, and services determined to be
eligible for matching Bond funds by the City. Reimbursement for
expenses incurred tn connection with Phase II and Phase III shall
be limited to the 1996 General Obligation Bond Issue. No request
for funds in connection with Phase II and Phase III shall be made
by Museum after December 31, 1998.
(c) Goods and services donated to the Museum for the
construction of the Project, for which the Museum requests matching
Bond funds may consist of building or construction materials, and
profession&l services, used tn the renovation and construction of
the Museum, and funds from VDOT from the ISTEA. Such materials or
services shall relate to the cover/shed for the Museum's outside
rat1 and road collection, the amphitheater, the pedestrian plaza,
or the renovations to the front facade of the building.
(d) Bond funds allocated but not spent for any phase of
the Project may be reallocated and spent on any other phase of the
Project.
5. Museum agrees that it shall be solely responsible for all
third party contracts relating to the Project and the City shall
not be liable to any party other than VDOT for contracts relating
to the Project.
6. In the performance of this contract, the Museum shall:
(1) not discriminate against any subcontractor, employee
or applicant for employment because of race, religion, color, sex,
or national origin, except where religion, sex, or national origin
is a bona fide occupational qualification reasonably necessary to
the normal operation of the Museum. The Museum agrees to post in
conspicuous places, available to employees and applicants for
~mployment, notices setting forth the provisions of this
nondiscrimination clause; and
(2) state that the Museum is an equal employment
opportunity employer; in its solicitations or advertisements for
employees working pursuant to this contract; and
(3) include the provisions of the foregoing
subparagraphs (1) and (2) in every subcontract or purchase order of
over ten thousand dollars ($10,000.00), so that the provisions will
be binding upon each subcontractor or vendor.
7. This Agreement shall be binding upon the parties hereto
and their respective successors and assigns.
8. Nothing herein shall relieve the obligation of the Museum
of its duty to comply with all applicable federal, state or local
statutes, codes, ordinances or regulations.
9. This Agreement constitutes the entire Agreement of the
parties hereto and supersedes all prior negotiations and agreements
umong the parties. No revision of this Agreement shall be valid
unless made in writing and signed by the parties hereto.
10. This Agreement shall be governed by the laws of the
Commonwealth of Virginia.
11. This Agreement shall be in full force and effect until
the Project is complete, or until the date by which funds must be
requested in Paragraph No. 4, whichever shall later occur, and all
the obligations of the City/State Agreement have been performed.
IN WITNESS WHEREOF, the City and the Museum have duly executed
this Agreement on the date set out above.
ATTEST:
CITY OF ROANOKE, VIRGINIA
Mary F. Parker, Ci~:¥ Clkr~ Manager
ATTEST
VIRGINIA MUSEUM OF
TRANSPORTATION, INC.
Appropriation and Funds
Required for this Contract
Certified
Director of Finance
,. Approw~O ss ~o !':~'m
'7
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File ft60-236-427
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34101-120798 authorizing the City Manager to
amend the Annual Update of the Entitlement Consolidated Plan for FY 1998-99 and to
execute a Subgrant Agreement with the Western Virginia Foundation for the Arts and
Sciences to renovate the Shenandoah Hotel for dormitory, classrooms, meeting areas and
retail space on the ground level, as identified in, and on such terms as are set forth in the
City Manager's report dated December 7, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief, Economic Development
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H:~AGENDAg~DECT.WPD
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34101-120798.
A RESOLUTION authorizing the City Manager to amend the Annual Update of the
Entitlement Consolidated Plan for FY 1998-99, and to execute documents in connection
with said amendment; and authorizing execution of aa amendment to the Agreement with
the Western Virginia Foundation for the Arts and Sciences.
WHEREAS, each year, the City receives~ Community Development Block Grant
(CDBG) and Home Investment Partnership Program (HOME) entitlement tids from HUD
to implement a variety of community development programs;
WHEREAS, these programs are outlined each year as an Annual Update to the Five
Year Consolidated Plan;
WHEREAS, City Council approved the FY 1997-98 Annual Update on October 6,
1997, by Resolution No. 33604-100697;
WHEREAS, Center-in-the-Square through the Western Virginia Foundation for the
Arts and Sciences (WVFAS) a 501(c)(3) non-profit corporation is desiring to work in
partnership with the City of Roanoke and Mill Mountain Theatre to renovate the Shenandoah
Hotel for dormitory, classrooms, meeting areas and retail space on the ground level; and
WHEREAS, in order to renovate the Shenandoah Hotel for these purposes, a
substantial amendment is needed to the Annual Update with HUD as a result of the recent
partnering of the WVFAS, the City and Mill Mountain Theatre.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or his designee is hereby authorized, for and on behalf of
the City, to amend the Annual Update of the Entitlement Consolidated Plan for FY 1998-99,
after the required citizen review, provided there are no compelling objections to the
Amendment, and to submit and execute the appropriate documents with HUD for said
Amendment, said documents to be approved as to form by the City Attorney, all in
accordance with the City Manager's report dated December 7, 1998, to this Council.
2. The City Manager or his designee is hereby authorized, for and on behalf of
the City, to execute a Subgrant Agreement with the Western Virginia Foundation for the Arts
and Sciences to renovate the Shenandoah Hotel for dormitory, classrooms, meeting areas
and retail space on the ground level, as identified in, and on such terms as are set forth in,
the City Manager's report dated December 7, 1998, to this Council, said Subgrant Agreement
to be in form approved by the City Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File ~60-236-427
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34100-120798 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$250,000.00, in connection with execution of a 1998-99 Community Development Block
Grant Agreement with the Western Virginia Foundation for the Arts and Sciences for
renovation of the Shenandoah Hotel. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, December
7, 1998.
MFP:Io
Attachment
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief, Economic Development
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
H:~AGENDAg~DECT. ~pD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34100-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
CDBG - Economic Development $ 4,790,028
Economic Development - FY99 (1) ............................... 375,000
Revenue
CDBG - FY99 $ 2,742,728
Hotel Roanoke Section 108 Loan Repayment (2). i .................. .400,000
1) Shenandoah Hotel
Renovation
2) Hotel Roanoke Section
108 Loan Repayment
(035-099-9930-5246)
(035-035-1234-9934)
$250,000
250,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
December 7, 1998
Report Number 98-44
Dear Members of Council:
SUBJECT:
Authorization to amend 1998-99 Consolidated Plan Annual
Update and to execute a 1998-99 CDBG Agreement with the
Western Virginia Foundation for the Arts and Sciences (WVFAS).
BACKGROUND
Each year the city submits a Consolidated Plan Annual Update (Annual
Update) to the U. S. Department of Housing and Urban Development (HUD)
in order .to receive Community Development Block Grant (CDBG)
entitlements. The Annual Update describes the individual programs and
projects to be conducted with the funds awarded to the City.
CDBG funds are used for a wide ranqe of community proiects, such
as housing, human services, neighborhood and economic
development.
Substantial amendments to the annual Update require a 30-day public
comment period before the changes can be implemented.
Co
Western Virginia Foundation for the Arts and Sciences (WVFAS) is a
501(c)(3) non-profit corporation.
For over a decade, WVFAS has worked in partnership with the city of
Roanoke and other non-profit organizations to create more than $25 million
in new, direct investment in the Central Business District.
II. CURRENT SITUATION
Shenandoah Hotel, located at the corner of Campbell Avenue and
Williamson Road, has been vacant for more than a decade and is in need
of major renovation.
Bo
Mill Mountain Theatre is in need of dormitory facilities for the Players and
classroom space for Youth Camp and other training activities.
Center-In-The-Square through VVVFAS desires to work in partnership with
the city of Roanoke and Mill Mountain Theatre to renovate the Shenandoah
Hotel for dormitory, classrooms, meeting areas and retail space on the
ground level.
D. $3.5 million is the projected cost of renovation of the Shenandoah Hotel.
Honorable Mayor and Members of Council
December 7, 1998
Page 2
Ho
A substantial amendment is needed to the Annual Update as a result of the
recent partnering of VVVFAS, the city of Roanoke and Mill Mountain Theatre
to renovate the Shenandoah Hotel.
VVVFAS will acquire the property and transfer it to a for-profit limited
partnership that will own and renovate the property.
The FY1998-99 property acquisition and renovation will require
$250,000 in CDBG funds not previously budgeted for in the Annual
Update approved by City Council. This constitutes a substantial
amendment to the Annual Update and triggers the public review
process. Approval of fundingto complete the city's commitment will
be requested incrementally over the next two budget cycles.
An agreement between VVVFAS and the for-profit limited partnership
will set forth terms and conditions of the property renovation, subject
to the city's acceptance to ensure that al._~l CDBG requirements
applicable to VVVFAS have been made applicable to the partnership.
The VVVFAS/partnership agreement will be made an attachment to
the agreement between the city and WVFAS.
The public comment period began November 24,1998 and ends December
23, 1998. Execution of the agreement with WVFAS pursuant to the
amendment of the Annual Update may be implemented after the public
comment period has concluded.
Authorization is required from City Council to amend the Annual Update and
execute the necessary agreement with WVFAS.
Administrative Aqreement is necessary for the funds to be obligated to
this project. The respective Agreement between the City ("Grantee") and
WVFAS ("Subgrantee") will contain the following provisions in a form
approved by the City Attorney:
Scope of Service: The Subgrantee shall utilize CDBG funds to
assist in the acquisition and rehabilitation of the Shenandoah Hotel.
Activities will be conducted by a for-profit entity to be determined by
the Subgrantee. The project shall be eligible under the criteria of
elimination of slums and blight on a spot basis, and the removal of
health and safety hazards. Prior to the expenditure of any CDBG
funds the Subgrantee shall identify those aspects of rehabilitation that
will address the removal of health and safety hazards.
Time of performance: This Agreement shall be for the period of
December 1, 1998 through June 30, 2001.
Honorable Mayor and Members of Council
December 7, 1998
Page 3
Indemnification: Subgrantee agrees and binds itself and its
successors and assigns to indemnify, keep hold the City and its
officers, employees, agents, volunteers and representatives free and
harmless from any liability on account of any injury or damage of any
type to any person or property growing out of or directly or indirectly
resulting from any act or omission of Subgrantee or any of its
employees, agents or contractors, including: (a) the use of the streets
or sidewalks of the City or other public property by Subgrantee, or any
of its employees, agents, or contractors; (b) the performance under
this Agreement; (c) the exercise of any right or privilege granted by or
under this Agreement; or (d) the failure, refusal or neglect of
Subgrantee, its employees, agents or contractors to perform any duty
imposed upon or assumed by Subgrantee by or under this
Agreement. In the event that any suit or proceeding shall be brought
against the City or any of its officers, employees, agents, volunteers
or representatives at law or in equity, either independently or jointly
with Subgrantee on account thereof, Subgrantee upon notice given
to it by the City or any of its officers, employees, agents, volunteers
or representatives, will pay all costs of defending the City or any of its
officers, employees, agents, volunteers or representatives in any such
action or other proceeding. In the event of any settlement or any final
judgement being awarded against the City or any or its officers,
employees, agents, volunteers or representatives, either
independently or jointly with Subgrantee then Subgrantee will pay
such settlement or judgement in full or will comply with such decree,
pay all costs and expenses of whatsoever nature and hold the City or
any of its officers, employees, agents, volunteers or representatives
harmless therefrom.
Budget: The total CDBG funds to be provided under this Agreement
shall not exceed $750,000. Funds will be obligated to this Agreement
incrementally as follows:
$250,000 on or about January 1, 1999;
$250,000 on or about July 1, 1999; and
$250,000 on or about July 1, 2000.
The first installment of $250,000 shall be used for acquisition costs
and the second and third installment totaling '$500,000, be used for
the rehabilitation costs. Under no circumstances that funds provided
under this agreement be expended for acquisition costs in excess of
the assessed or appraised value of the property.
All funding to be provided under this Agreement is contingent upon
necessary appropriations by Congress.
5. Payment Procedures: This will be a reimbursement contract.
Honorable Mayor and Members of Council
December 7, 1998
Page 4
Reimbursements will be made solely for reasonable and allowable
costs associated to acquisition and rehabilitation activities adhering
to the limitation of spot blight criteria. That is, CDBG funds used for
rehabilitation purposes shall be limited to those costs associated with
the removal of health and safety hazards. Funds disbursed for
rehabilitation costs shall be for those costs incurred prior to
occupancy of said structure. Payment requests shall include
appropriate documentation, such as copy of signed settlement
statements, copies of invoices and/orAIA document 702 and 703 and
any other documentation deemed necessary by the Grantee.
During the term of the Agreement, the City does not anticipate any program
income being earned and returned to the City.
III.
IV,
This Agreement will not be executed on behalf of the City without the
certification of the Director of Finance that funding is available. No
funding will be expended under the contract until the contract is fully
executed by all parties.
ISSUES
A. City's financial commitment.
B. Downtown revitalization.
C. Consistency with the Consolidated Plan Goals.
ALTERNATIVES
Authorize the City Manager to amend the 1998-99 Annual Update to reflect
this public/private partnership between the city of Roanoke, VVVFAS and Mill
Mountain Theatre and funding for the Shenandoah Hotel Renovation project,
including submission of appropriate documents to HUD following the public
review and comment period, provided no compelling adverse public
comments are received.
Authorize the City Manager or the Assistant City Manager to execute, and
the City Clerk to attest, a CDBG Subgrant Agreement with VVVFAS
(approved to form and content by the City Attorney), and amendments
thereto approved as to form by the City Attorney; and
Authorize the following appropriations of excess program incomo:
$250,000 into an account to be established by the Director of Finance
to provide funding to WVFAS for the Shenandoah Hotel renovation.
Honorable Mayor and Members of Council
December 7, 1998
Page 5
Total City financial commitment will be $750,000 from current CDBG
program income and future entitlement. The renovation of the
Shenandoah Hotel in the Historic District will greatly improve a major
gateway into the Central Business District, provided much needed
space for the Mill Mountain Theatre Players, space for Youth
programs and retail space on the first floor.
The City received a payment of $652,613 from the Hotel Roanoke,
L.L.C. for repayment of the Section 108 loan from the U.S.
Department of Housing and Urban Development. Program income
received in excess of the amount projected for FY 1998/1999 is
$502,613. These funds can be utilized to pay the first $250,000
request. The remaining excess program income will be placed in an
unprogrammed CDBG account for future use.
2. Downtown revitalization will be greatly enhanced.
Consistency with Consolidated Plan Goals will be maintained.
Outcomes resulting from the activity undertaken by this agreement
include the renovation of a dilapidated historic property, the return of
additional retail space on the ground floor, economic development
and training programs benefitting the city's youth. These are slated
objectives and priorities of the plan.
Do not authorize the City Manager to amend the 1998-99 Annual Update to
reflect this public/private partnership between the city of Roanoke, VVVFAS
and Mill Mountain Theatre and funding for the Shenandoah Hotel Renovation
project.
1. City's financial commitment would not be an issue.
2. Downtown revitalization opportunity would be missed.
3. Consistency with the Consolidated Plan Goals would not be an issue.
RECOMMENDATION
Recommend Alternative A. Authorize the City Mana_~er to amend the 1998-99
Annual Update to reflect this public/private partnership between the city of Roanoke,
WVFAS and Mill Mountain Theatre and funding for the Shenandoah Hotel
Renovation project, including submission of appropriate documents to HUD
following the public review and comment period, provided no compelling adverse
public comments are received.
Authorize the City Manager or the Assistant City Manager to execute, and the City
Clerk to attest, a CDBG Subgrant Agreement with WVFAS (approved to form by the
Honorable Mayor and Members of Council
December 7, 1998
Page 6
City Attorney), and amendments thereto approved as to form by the City Attorney;
and
Authorize the following appropriations of excess program income:
$250,000 into an account to be established by the Director of Finance
to provide funding to VVVFAS for the Shenandoah Hotel renovation.
City's financial commitment will be $750,000 from current CDBG
program income and future entitlement. The renovation of the
Shenandoah Hotel in the Historic District will greatly improve a major
gateway into the Central Business District, provided much needed
space for the Mill Mountain Theatre Players, space for Youth
programs and retail space on the first floor.
2. Downtown revitalization will be greatly enhanced.
Consistency with Consolidated Plan Goals will be maintained.
Outcomes resulting from the activity undertaken by this agreement
include the renovation of a dilapidated historic property, the return of
additional retail on the ground floor, economic development and
training programs benefitting the city's youth. These are slated
objectives and priorities of the plan.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PFS:kdc
CC:
Assistant City Manager
Director of Finance
City Attorney
Office of Management and Budget
Chief, Economic Development
Office of Grants Compliance
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File ~0-379-405
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34104-120798 declaring the City's intent to
reimburse itself $110,000.00 from the proceeds of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No. 33497-072197,
adopted July 21, 1997, for certain expenditures to be made in connection with the design
of the Mill Mountain Greenway. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, December
7, 1998.
MFP:Io
Attachment
pc:
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
N:\CKLO I ~A. GENDAgg~EC7. WPD
W. Robert Herbert
December 10, 1998
Page 2
pc:
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34104-120798.
A RESOLUTION declaring the City's intent to reimburse itself fi.om the proceeds of its
general obligation public improvement bonds authorized to be issued pursuant to Ordinance No.
33497-072197, adopted July 21, 1997, for certain expenditures to be made in connection with the
design of the 1Wdl Mountain Greenway; and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In acxordance with U. S. Treasury Regulations, Section 1.150-2, the City hereby
declares that it reasonably expects and intends to reimburse $110,000 appropriated by a resolution
simultaneously adopted by the City Council on December 7, 1998, for em'mM expenditures to be
made in connection with the Mill Mountain Cn'eenway fi.om procee~ of its general obligation public
improvement bonds authorized to be issued pursuant to Ordinance No. 33497-072197, adopted by
the City Council on July 21, 1997, in the principal amount of $39,030,000 for the purpose of
providing fimds to defray the cost of needed permanent public improvements of/md to public bridges,
public buildings, economic development, parks, public schools, storm drain~ streets and sidewalks,
and acquisition of real property for the foregoing. Ordinance No. 33498-072197, also adopted by
City Council on July 21, 1997, provided for the holding of an election to determine whether the
qualified Voters of the City of Roanoke would approve Ordinance No. 33497-072197, and, at an
elect/on held on November 4, 1997, the qualified voters oftbe City approved Ordinance No. 33497-
072197. The maximum principal amount of debt expected to be issued for the Mill Mountain
Greenway is $250,000 all as is more fully set forth in the December 7, 1998 report to this Council.
2. This is a declaration ofoffidal intent adopted pursuant to U. S. Treasury Regulations,
Section 1.150-2. This official intent is being declared not later than sixty days a~er the payment of
the expenditures authorized by Paragraph 1 of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers of the
City and hold it available for public inspection pursuant to the V'tr~inia Freedom of Information Act,
§2.1-340 et seq., Code of Virsinia (1950), as amended.
4. This Resolution shah be effective on and aRer the date of its adoption.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
December 10, 1998
Sandra H. Eakin
Deputy City Clerk
File ft80-379-405
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34103-120798 authorizing a contract, in the amount
of $89,436.00, with Lardner/Klein Landscape Architects, P. C., for professional services
for the engineering design of the Mill Mountain Greenway. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Lardner/Klein Landscape Architects, P. C., 814 King Street, Alexandria, Virginia
22314
The Honorable Sherman A. Holland, Commissioner of the Revenue
Elizabeth H. Belcher, Greenways Coordinator, P. O. Box 29800, Roanoke, Virginia
24018
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
H:kAGENDAg~DF.~7.WPD
W. Robert Herbert
December 10, 1998
Page 2
pc.'
Charles M. Huffine, City Engineer
Ellen $. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
N:\CKLO I~AGENDA9~,DEC7. WPD
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34103-120798.
ARESOLUTIONauthorizingacontractwithLardner/Kl~nLandscapeArchitect%P.C., ~r
profes~on~rvices ~rtheengineeringdesignoftheMillMountainGreenway.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, a contract with Lardner/Klein Landscape Architects,
P.C., in the amount of $89,436 for the engineering design of the ~ Mountain Greenway as
described in the City Manager's report to this Council dated December 7, 1998.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the City Manager's report to this Council dated December 7, 1998.
ATTEST:
city c erk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File #60-379-405
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34102-120798 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $110,000.00, in connection with a contract with Lardner/Klein Landscape Architects,
P. C., to provide professional services for the Mill Mountain Greenway. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
N:\CKLO I ~,GENDA.qS~DEC7. WpD
James D. Grisso
December 10, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
N:\Ci(.LO I ~AGENDA98~DF.C?, WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34102-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Parks & Recreation
Mill Mountain Greenway (1) ..................................
Capital Improvement Reserve
Public Improvement Bonds Series 2000 (2~ .....................
1) Appropriated from
Bond Funds (008-052-9721-9001) $ 110,000
2) Parks (008-052-9709-9180) (110,000)
$ 2,532,645
110,000
$ 12,819,478
(1,041,348)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 7, 1998
Council Report No. 98-182
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
MILL MOUNTAIN GREENWAY
CONSULTANT SERVICES CONTRACT
Backgr0vnd on the subject in chronological order is as follows:
The Mill Mountain Greenwav Droiect DroDoses a trail linking the Roanoke City
Market to the tOD of Mill Mountain. The project will include a combination of
on road and off road paved trails generally following the alignment shown on
Attachment A.
The Dro!ect is funded through a combination of Capital Improvement Program
bond funds and Intermodal Surface Transportation Efficiency Act (ISTEA) funds.
II.
Current situation is as follows:
A re0uest for consultant oualifications proposals was advertised in The
Washington Post, The Roanoke Tribune and The Roanoke Times on Sunday,
July 5, 1998
Pro_~osals were received bv the Manager of Suoolv Menagement on Friday, July
24, 1998. The four firms submitting proposals were: Whitesell Orrison, Hill
Studio, P.C., Lardner/Klein Landscape Architects, P.C., and LMW, P.C..
A consultant selection committee composed of the following persons reviewed
all of the qualification proposals:
Tamasin Roop
Robert Bengtson
Cassandra Altice
Philip Schirmer
City Planner
Traffic Engineer
Civil Engineer
Assistant City Engineer
The selection committee interviewed all of the firms on Friday, August 27,
1998.
The committee selected the firm Lardner/Klein Landscape Architects, P.C., 814
King Street. Alexandria. Virgini~ 22314 as the best qualified consultant for the
proposed work. Lardner/Klein Landscape Architects, P.C. is teamed with
Mattern & Craig, Inc., of Roanoke, Virginia, and LMW, P.C. of Roanoke,
Virginia.
Honorable Mayor and Members of City Council
MILL MOUNTAIN GREENWAY
CONSULTANT SERVICES CONTRACT
December 7, 1998
Page 2
Lengthy ne_ootiations were required to refine the project scope and associated
fees.
III.
Issue~ in order of importance are as follows:
A. Timing
B. Funding
C. Cost
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manager to execute a contract, in a form approved by the
City Attorney, with Lardner/Klein Landscape Architects, P.C., in the amount of
$89,436.00 to provide professional services for the Mill Mountain Greenway.
Timing will permit the Mill Mountain Greenway design to begin.
Funding is available from the 1997 Public Improvement Bonds
referendum. The sale of a portion of these bonds has been made.
Remaining bonds will be sold as the Series 2000 bonds.
Cost of the design is reasonable for the work to be performed.
Additional project design expenses are summarized below:
Consultant Contract
Topographic Mapping
Project Contingency
89,436.00
11,564.00
9,000.00
Total $110,000.00
Do not authorize the City Manager to execute a contract with Lardner/Klein
Landscape Architects, P.C. for the Mill Mountain Greenway.
Timing for completion of the project will be delayed.
Funding will remain available.
Cost is not an issue.
Honorable Mayor and Members of City Council
MILL MOUNTAIN GREENWAY
CONSULTANT SERVICES CONTRACT
December 7, 1998
Page 3
Mo
Recommendation is as follows:
City Council concur in Alternative "A" and take the following actions:
Auth0ri~;~ the City Manager to execute a contract, in a form approved by the
City Attorney, with Lardner/Klein Landscape Architects, P.C., in the amount of
$89,436.00 to provide professional services for the engineering design of the
Mill Mountain Greenway.
Appropriate $110,000.00 from sale of Series 2000 Public Improvement Bonds
to an account to established by the Director of Finance entitled Mill Mountain
Greenway.
Co
Adopt a resolution declaring the City's intent to reimburse itself $110,000.00
from the sale of Series 2000 bonds for the Mill Mountain Greenway. The
maximum amount of debt to be issued related to the Greenway is $250,000.00.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PCS/fm
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
i
i
II
Il
I
Market Square Walkway
PIEDMONT NEIGHBORHOOD
Piedmont Park
Riverview Boulevard --
J. P. FISHBURN PARKWAY
RAILROAD DISTRICT
CITY FARMERS' MARKET DISTRICT
Railside Linear Wa/k
LEGEND
,iAAA, AA F)ldlSiltsn Trill
eeeeee B~ Trail
"'-m~... Oombined Bike I Pedesirlan Trail
Vehicular Parking
Inlorma~ion Klodc
Overlook
~7
-- WALNUT AVENUE BRIDGE
MILL MOUNTAIN PARK
Mill Mountain St~ ~ Overlook
Prospect Road
Switchback Bridgl
Gatehouse
TRAiL DESCRIPTION
MILL MOUNTAIN GREENWAY
Rolnoke, Vlrglnll
I
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File #379-405
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 1998, Mayor Bowers referred to an article in the December 4, 1998, edition
of The Roanoke Time.~ in which it was reported that Roanoke County and the City of
Salem are proceeding with the Roanoke River Greenway; however, no information has
been provided to the citizens of Roanoke regarding the Roanoke River Greenway within
the City of Roanoke. The Mayor requested an explanation as to why other jurisdictions in
the Roanoke Valley can proceed with greenway development before addressing flood
reduction. It was the consensus of Council that the matter would be referred to the City
Manager for a briefing, and it was suggested that Elizabeth H. Belcher, Greenways
Coordinator, be invited to present a briefing on the overall issue of greenways.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: William F. Clark, Director, Public Works
H:XAGENDAgS~DEC7. WPD
MARY F. PARKER, CMC/AAE
CRy Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 11, 1998
File ~60-410
Lisa K. Claussen, Bid Specialist
Cargill Salt, Inc.
191 Portland Pt. Road
Lansing, New York 14882
Dear Ms. Claussen:
I am enclosing copy of Ordinance No. 34107-120798 accepting the bid of Cargill Salt, Inc.,
in the amount of $45.96 per ton for deicing salt, upon certain terms and conditions;
authorizing the proper City officials to execute the requisite contract; and rejecting all other
bids made to the City. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
W.. L Stuart, Manager, Streets and Traffic
D. Darwin Roupe, Manager, Supply Management
H:kAGENDA98~DEC7.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 11, 1998
File #60-410
Robert H. Jones, Chair
International Salt Co., LLC
The Wellesley Building
655 Northern Blvd.
Clarks Summit, Pennsylvania 18411-0540
Peggy A. Vaughn, Manager
Morton International, Inc.
Morton International Bldg.
! 00 N. Riverside Plaza
Chicago, Illinois 60606
Dear Ms. Vaughn and Mr. Jones:
I am enclosing copy of Ordinance No. 34107-120798 accepting the bid of Cargill Salt, Inc., in the
amount of $45.96 per ton, for deicing salt, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract; and rejecting
all other bids made to the City. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on
deicing salt.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
H:~,AGENDAg~DF.~7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34107-120798.
AN ORDINANCE accepting the bid of Cargill Salt, Inc., for deicing salt, upon certain terms
and conditions, and awarding a contract therefor, authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Cargill Salt, Inc., in the total amount of $45.96 per ton for deicing salt, as
is more particularly set forth in the City Manager's report dated December 7, 1998, to this Council,
such bid being in full compliance with the City's plans and specifications made therefor and as
provided in the contract documents offered said bidder, which bid is on file in the Office of Supply
Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of ftmds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 10, 1998
File ftC0-410
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34106-120798 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$45,960.00, in connection with a bid submitted by Cargill Salt, Inc., to provide highway
deicing salt, at a cost of $45.96 per ton, for fiscal year 1998-99. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
W. L. Stuart, Manager, Streets and Traffic
D. Darwin Roupe, Manager, Supply Management
H:~AC. rENDA98~DECT. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34106-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Works $ 24,254,704
Snow Removal (1) .......................................... 223,571
Fund Balance
Reserved for CMERP - City (2) ................................. $ 3,342,259
1) Chemicals (001-052-4140-2045) $45,960
2) Reserved for
CMERP - City (001-3323) (45,960)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 7, 1998
Council Report No. 98-376
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Bids to Purchase Highway
Deicing Salt,
Bid No. 98-10-68
I. Background on the subject in chronological order is:
Deicing Salt is necessary to provide for a successful snow and ice
removal program.
Specifications were developed and along with request for bids were sent
to six (6) Firms that have the capability to provide Deicing Salt. A public
advertisement was posted on the City's Bid Board and also published in
The Roanoke Times and The Roanoke Tribune.
Bids were received, publicly opened and read at 2:00 p.m. on November
5, 1998 in the Office of the Manager of Supply Management.
D. Bid specifications require the prices quoted to be firm until March, 1999.
II. Current Situation is:
Three (3) bid responses were received. A tabulation of those bids is
attached.
All bids received were evaluated in a consistent manner by
representatives of Public Works, Street Maintenance and Supply
Management.
The lowest bid, submitted by Cargill Salt, Inc. of Lansing, N.Y. meets all
required specifications for a cost of $45.96 per ton, delivered.
Deicina Salt for FY '97-'98 was purchased for a cost of $47.82 per ton.
The bid for FY '98-'99 will cost $1.86 per ton less.
Honorable David A. Bowers and Members of Council
Deicing Salt
December 7, 1998
Page 2
III.
IV.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Funding
Alternatives in order of feasibility are:
City Council authorize the purchase of Deicing Salt from Cargill Salt, Inc.
for a cost of $45.96 per ton.
1. Need for Deicing Salt is essential for successful snow and ice
removal from City streets during winter months.
2. Compliance with specifications is met by the bid response
submitted by Cargill Salt, Inc.
3. Funding is available as follows:
a. $45,960 in Snow Removal account 001-052-4140-2045
b. $45,960 in Current Year Capital Maintenance and
Equipment Replacement Program.
Do not authorize purchase of Deicing Salt.
1. Need for Deicing Salt would not be addressed by this alternative.
2. Compliance with specifications would not be a factor in this
alternative.
Funding designated for the purchase of Deicing Salt would not be
expended at this time with this alternative.
Honorable David A. Bowers and Members of Council
Deicing Salt
December 7, 1998
Page 3
Recommendation
Council concur with Alternative "A" and authorize the purchase of Deicing
Salt from Cargill Salt, Inc. for a cost of $45.96 per ton, delivered.
Appropriate $451960 from Current Year Capital Maintenance and
Equipment Replacement Program to Snow Removal account 001-052-
4140-2045.
C. Reject all other bids.
Attachment
Respectfully Submitted,
W. Robert Herbert
City Manager
CC~
City Attorney
Director of Finance
City Clerk
Director, Utilities & Operations
Director, Public Works
Manager, Street Maintenance
Manger, Supply Management
Bid Tabulation
Bids were received, publicly opened and read in the Office of Supply Management
2:00 p.m. on November 5, 1998
For
Highway Deicing Salt
Bid Number 98-10-68
2,000 Tons, more or less, of coarse
highway deicing salt, furnished and
delivered to the City owned salt
storage located at 1802 Courtland
Avenue, Roanoke, Virginia. Salt
must conform to the Virginia
Department of Highways
specifications.
Morton Cargill
International, Inc. Salt, Inc.
$67.00 ton
* $45.96 ton
International Salt
Company
$46.47 ton
Committee:
~ ~' ~a-'~ Willlam L. Stuart ~- Darw Roup'~'--~
* Indicates Recommendation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
December 11, 1998
Sandra H. Eakin
Deputy City Clerk
File ~0-270-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34108-120798 amending and reordaining certain
sections of the 1998-99 General, Capital Projects and Fleet Management Fund
Appropriations, providing for appropriation of $572,916.00 from the current year and prior
year Capital Maintenance and Equipment Replacement Program for operational needs
of certain City departments. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 7,
1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
Glenn D. Radcliffe, Director, Human Development
D. Darwin Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGL=NDA98~DEC7. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34108-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General,
Capital Projects and Fleet Management Fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General, Capital Projects and Fleet Management Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
General Fund
Appropriations
General Government
City Clerk (1) ..............................................
Personnel Management (2) ..................................
Commissioner of the Revenue (3) .............................
$11,337,546
361,863
861,331
970,048
Public Safety
Police - Patrol (4-5). ........................................
Fire - OPerations (6) .......................................
Emergency Medical Services (7) ..............................
Building Inspections (8) .....................................
$40,420,936
8,219,848
10,560,043
1,865,354
981,482
Public Works
Communications (9) ........................................
Building Maintenance (10-11) ................................
Parks and Grounds Maintenance (12-14) .......................
$24,364,172
2,277,048
3,338,277
4,587,448
Health and Welfare
Social Services - Administration (15) ................. · ..........
Social Services - Services (16) ...............................
$24,034,827
748,593
7,191,344
Parks, Recreation and Cultural
Libraries (17) .............................................
Nondepartmental
Transfers to Other Funds (18-19) ..............................
Fund Balance
Reserved for CMERP - City (20) ..............................
Capital Projects Fund
Appropriations
General Government
Roanoke River Center - Phase I (21) ...........................
Municipal South Remodeling (22) ..............................
Fleet MananRement Fund
Acmro¢)riations
Fleet Management - Capital Outlay (23) .........................
Revenue
Nonoperating (24) ...........................................
1) Other Equipment
2) Other Equipment
3) Other Equipment
4) Expendable
Equipment <$1,000
5) COPE Team
6) Other Equipment
7) Other Equipment
8) Expendable
Equipment <$1,000
9) Other Equipment
10) Maintenance - 3rd
Party Contract
11) Maintenance of
Fixed Assets
12) Maintenance-
Parks Facilities
13) Project Supplies
14) Other Equipment
15) Other Equipment
(001-001-1120-9015)
(001-002-1261-9015)
(001-022-1233-9015)
(001-050-3113-2035)
(001-050-3113-2061 )
(001-050-3213-9015)
(001-050-3521-9015)
(001-052-3410-2035)
(001-050-4130-9015)
(001-052-4330-3056)
(001-052-4330-3057)
(001-052-4340-2049)
(001-052-4340-3005)
(001-052-4340-9015)
(001-054-5311-9015)
10,800
19,000
26,395
35,000
48,995
60,000
2,947
1,218
7,428
5,000
50,000
73,000
5,000
11,080
$ 4,392,666
2,160,028
$60,395,102
59,589,983
$ 2,815,303
$16,649,808
30,000
152,200
$ 2,859,092
$ 118,953
16)
17)
18)
19)
2O)
21)
22)
23)
24)
Expendable
Equipment <$1,000
Other Equipment
Transfer to Capital
Projects Fund
Transfer to Fleet
Management Fund
Reserved for
CMERP - City
Appropriated from
General Revenue
Appropriated from
General Revenue
Other Equipment
Transfer from
General Fund
(001-054-5314-2035)
(001-054-7310-9015)
(001-004-9310-9508)
(001-004-9310-9517)
(001-3323)
(008-052-9719-9003)
(008-052-9556-9003)
(017-052-2642-9015)
(017-020-1234-0951)
3,420
4,680
105,000
88,953
(572,916)
30,000
75,000
88,953
88,953
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 7, 1998
Council Report No. 98-377
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
II.
SUBJECT:
Fund Appropriations from
Current Year and Prior Year
Capital Maintenance and
Equipment Replacement
Program
Backqround on the subject in chronological order is:
The Current Year and Prior Year Capital Maintenance and Equipment
Replacement Programs have identified various operational needs for
several City Departments.
Attachment "A" of this report is a listing of some of the items and projects,
which have anticipated cost of less than $75,000, that are needed to
provide continued efficient and effective service to our customers.
The City Manager, by authority designated by City Council, can approve
expenditures less than $75,000 once the Funds have been appropriated
by Council.
Items or projects, identified on Attachment "A" either have already been
competitively bid or will be bid in accordance with the Procurement
Section of the Code of the City of Roanoke, Virginia.
Current situation is:
It is necessary for City Council to appropriate Funds from Capital
Maintenance and Equipment Replacement Program to provide for the
acquisition of those items and projects listed on Attachment "A" of this
report.
Mayor David A. Bowers and Members of Council
Fund Appropriations from CMERP
December 7, 1998
Page 2
III.
IV.
Issues in order of importance are:
A. Need
B. Funding
C. Timing
Alternative__s in order of feasibility are:
City Council appropriate $572,916, to various accounts, to provide for the
acquisitions of the items and projects identified on Attachment "A" of this
report.
Need for the requested items and projects has been justified as
essential for the purpose of providing continued services and
support to our customers.
Funding is designated in Current Year and Prior Year Capital
Maintenance and Equipment Replacement Program to provide for
the purchases.
Timing will allow the requested items and projects to be procured in
the most efficient and effective manner.
B. City Council not appropriate requested funds to various accounts.
Need for the acquisition of necessary items and projects would not
be addressed with this alternative.
Fund ng designated for the acquisition of the requested items and
projects would not be expended at this time with this alternative.
Timing for the acquisition of the needed items and projects would
not be accomplished in the most expedient manner with this
alternative.
Mayor David A. Bowers and Members of Council
Fund Appropriations from CMERP
December 7, 1998
Page 3
V=
Recommendation is for City Council to concur with Alternative "A" and
appropriate $572,916 as follows:
$301000 from General Fund Prior Year Capital Maintenance and
Equipment Replacement Program to an account established by the
Director of Finance.
$542,916 from General Fund Current Year Capital Maintenance and
Equipment Replacement Program as follows:
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
$15,000 to Building Maintenance account 001-052-4330-3056.
$5,000 to Building Maintenance account 001-052-4330-3057.
$75,000 to Engineering account 008-052-9556-9003.
$2,947 to Fire/EMS account 001-050-3521-9015.
$88,953 to Fleet Management account 017-052-2642-9015.
$60,000 to Fire/EMS account 001-050-3213-9015.
$35,000 to Police Department account 001-050-3113-2035.
$48,995 to Police Department account 001-050-3113-2061.
$50,000 to Parks and Grounds account 001-052-4340-2049.
$73,000 to Parks and Grounds account 001-052-4340-3005.
$5,000 to Parks and Grounds account 001-052-4340-9015.
$4,680 to Library account 001-054-7310-9015.
$10,800 to City Clerk account 001-001-1120-9015.
$19,000 to Personnel Management account 001-002-1261-9015.
Mayor David A. Bowers and Members of Council
Fund Appropriations from CMERP
December 7, 1998
Page 4
Attachment
CC:
15.
16.
17.
18.
19.
$26,395 to Commissioner of the Revenue account 001-022-1233-
9015.
$7.428 to Communications account 001-050-4130-9015.
$1.218 to Building Inspections account 001-052-3410-2035.
$3.420 to Social Services account 001-054-5314-2035.
$11,080 to Social Services account 001-054-5311-9015.
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
City Clerk
Director of Finance
Director, Utilities & Operations
Director, Public Works
Director, Public Safety
Director, Human Development
Manager, Supply Management
Budget Administrator
Attachment "A"
Funding for the following items and projects are identified in the Current
Year Capital Maintenance and Equipment Replacement Program.
Buildinq Maintenance-
400 ft. - Fencing at Public Works Service Center
A 400 foot, six-foot high chainlink fence is needed to completely
enclose the Public Works Service Center for security purposes.
One small section of the lot was not originally fenced.
$15,000
Municipal South Upqrades
$35,000 is needed to complete the upgrade to the First Floor
of Municipal South and $40,000 to begin upgrading of the
Second Floor, Walls, Ceiling and Flooring materials will be
replaced. These public spaces have not been modernized
for over 30 years.
$ 75,000
Neighborhood Park Equipment Replacement
Requested funds are needed to replace park facilities and
features such as fencing, court resurfacing, lighting, signs
and to complete minor maintenance projects. A portion of
these funds may be used to match contributions from
corporations and neighborhood groups.
$ 50,000
Improvement to Air Circulation at Crisis Intervention Center
This project will improve air quality at the Crisis Intervention
Center. Recent testing identified insufficient flow of fresh
outside air, lack of good circulation, and has ineffective
temperature and relative humidity controls. Correction of
these problems will improve health conditions for the Center's
personnel and residents.
5,000
Fire/EMS
Operational Equipment for New Ambulance
For Stretcher and Pulse Oximeter to allow new ambulance to
be operational.
$ 2,947
Attachment "A"
Page 2
Equipment 13 Fire Pumpers with 5" Diameter Hose
This will upgrade aging 3 %" Hose to 5" Hose to maximize
available water supply for fire operations. This would also
allow fire engines to operate more efficiently and better
utilize personnel on the fire scene. The first half of this
project has been funded in the '97-'98 Capital Maintenance
and Equipment Replacement Program.
Police
$ 60,000
10 - Mobile In-Car Video Systems
This equipment will provide indisputable video and audio
records of encounters involving the officer and citizens. It
has been documented that these systems provide liability
protection for the officer and the locality in regard to citizen
complaints and civil litigation. This request is for the second
phase of equipment purchases.
COPE Team Equipment
During the past four fiscal years, the Roanoke
Redevelopment and Housing Authority has provided an
annual grant to the Police Department COPE team for the
purpose of needed equipment. As of June 30, 1998, $48,995
remain available in the Police budget for this purpose. Since
funds could not be spent or encumbered by year-end, the
funding balance became part of this year's Capital
Maintenance and Equipment Replacement Program balance.
These funds will be used during FY '98-'99 for training, COPE
bicycle program, uniforms, and neighborhood projects.
Parks and Ground-~
25 Trash Receptacles for Parks and Central Business District
New 42" metal trash receptacles are needed for the Central
Business District and some City parks. Eight requests have
been made by citizens for additional containers in the Central
Business District. Other areas need to have rusty/damaged
containers replaced.
$ 35,000
$ 48,995
$ 20,000
Attachment "A"
Page 3
Nei.qhborhood Park Amenities to replace deteriorated units
These funds are needed to replace existing deteriorated
park equipment such as tables, bleachers, benches and soccer
goals.
Staae Canopy for Special Events at Elmwood Park
A portable vinyl canopy is needed for special events that are
held at this location.
Starter Motor for Maintenance Shop Truck
This starter motor, mounted on a maintenance shop truck,
will replace a unit that is 18 years old and not repairable.
The unit is used to jump start vehicles as needed during
winter months.
$ 50,000
$ 3,000
$ 5,000
Fleet Manaqement
Ambulance
Required unit, used by REMS Volunteers will replace the
existing unit which is old with over $100,000 miles. Unit
needed to maintain appropriate levels of service to the
citizens of the City.
14 Cubic Yard Self Contained Leaf Loader
This needed equipment includes a vacuum pickup unit and
storage trailer for leaves. The unit is pulled behind a truck,
thus eliminating the need to load and unload a leaf storage
box into the bed of a dump truck.
Leaf/Debris Blower
Existing leaf blower needs to be replaced as it is over 19
years old and is in need of frequent repairs.
1 - 6 ft Bushhog
This unit is used to mow City-owned green spaces and private
lots to bring them into compliance with the City wide ordinance.
The existing unit is old and pads are not available.
$ 62,053
$15,000
$ 4,700
$ 3,000
Attachment "A"
Page 4
1-7 ft. x 14 ft. Cargo Trailer
This unit will assist the Parks and Grounds Department in the
storage and transportation of event canopies. The unit would
reduce manpower time needed to load, haul and unload as the
canopies will already be stored on the trailer. Canopies are
used every weekend from April to November.
Library
10 - Adult Study Tables
These tables are to replace study tables at Raleigh Court
and Williamson Road Branch Libraries. The current tables
are 30 years old and in need of repair.
City Clerk
3 - Clerical Workstations
These 3 clerical workstations are needed as part of the
overall alteration and improvements to the City Clerks
Office.
$ 4,200
$ 4,680
$10,800
Personnel Manaqement
3 - Workstations
Requested workstations are needed to relieve over-crowded
office space and will enhance overall professional appearance
of the office.
Commissioner of the Revenue
Workstation Replacement (Phase I)
Requested workstations are designed to provide a setting that
will help to insure confidentiality for citizens.
Communications
24 Hour Chairs for 9-1-1 Employees
9-1-1 Chairs are used 24 hours a day, 7 days a week. These
chairs need to be replaced. Currently, the seat cushioning and
arms are in disrepair. The chairs requested will be ergonomically
correct.
$ 9,000
$ 26,395
$ 7,428
Attachment "A"
Page 5
I1.
Buildinq Inspections
7 - Chairs for Building Inspectors
This is to replace chairs used by Building Inspectors.
Currently they are using chairs that are over 18 years old,
in disrepair, and some broken beyond repair.
$ 1,218
Social Services
Miscellaneous Office Equipment
Social Services needs to expand their filing system, obtain
desk top space for computers and replace several items of
furniture that are broken and beyond repair.
$14,500
Personnel Manaqement
Workplace Violence Prevention Program (Phase 1)
Through Personnel Management, a work team has been
studying workplace violence in the City and have indicated
that there is a need for the implementation of a program.
Requested funds will be used to develop and conduct
awareness training, purchase of film for identification badges,
establish a means of reporting and investigating allegations
and purchase background check software. In addition,
extra lighting will be placed at a designated entrance for
employees.
$10,000
Funds designated from Prior Year Capital Maintenance and Equipment
Replacement Program
Engineering
Roanoke River Center - Phase I
The former Transportation Museum at Wasena Park will be
developed into an environmental education center to be known
as Roanoke River Center. This request represents Phase I
of the project which will include replacement of windows and
doors, repairs to roof and restrooms.
$ 30,000
Total $572,916
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 11, 1998
File ~60-67-472
Deputy City Clerk
R. Fort Alexander, Sales Representative
Miracle Recreational Equipment Company
c/o Site Concepts, Inc.
P. O. Box 9309
Chesapeake, Virginia 23321
Dear Mr. Alexander:
I am enclosing copy of Resolution No. 34110-120798 accepting the bid of Miracle
Recreational Equipment Company, in the amount of $101,776.00, for the purchase of new
playground equipment for use in four City parks. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Michael A. Loveman, Manager, Parks and Grounds
D. Darwin Roupe, Manager, Supply Management
H:~,AGENDA9a~DEC7. WPD
MARY F, PARKER, CMC~AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
December 11, 1998
File ~0-67-472
Joseph J. Fasanella, Vice President
Mid-Atlantic Products, Inc.
Three Church Circle, Suite 252
Annapolis, Maryland 21401
Dear Mr. Fasanella:
I am enclosing copy of Resolution No. 34110-120798 accepting the bid of Miracle
Recreational Equipment Company, in the amount of $101,776.00, for the purchase of new
playground equipment for use in four Roanoke City parks. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, December 7, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed equipment.
MFP:Io
Enclosure
~' ~ ~'Sincerely,~?[~
Mary F. Parker, CMC/AAE
City Clerk
H:~AGENDA98~DEC7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34110-120798.
A RESOLUTION accepting the bid of Miracle Recreational Equipment Company,
c/o Site Concepts, Inc., for the purchase of new playground equipment for use in four City
parks, upon certain terms and conditions; and rejecting the other bids made for such
equipment.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The bid submitted by Miracle Recreational Equipment Company, c/o Site
Concepts, Inc, for the purchase of new playground equipment for use in four (4) City parks,
at a total cost of $101,776.00, is hereby ACCEPTED.
2. The City's Manager of Supply Management is hereby authorized and directed
to issue any required purchase orders for the purchase of such equipment.
3. The other bids made to the City for the playground equipment are hereby
REJECTED, and the City Clerk is directed to notify such bidder and to express the City's
appreciation for such bid.
ATTEST:
City Clerk.
H:~aS~BID-PLAY.2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
December 11, 1998
Sandra H. Eakin
Deputy City Clerk
File ~.60-67-472
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34109-120798 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$121,776.00, in connection with a contract with Miracle Recreational Equipment Company,
c/o Site Concepts, Inc., to provide certain replacement playground equipment in four City
parks. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Michael ^. Loveman, Manager, Parks and Grounds
D. Darwin Roupe, Manager, Supply Management
H:~AGENDAg~DEC~.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34109-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDropflations
Public Works $ 24,330,520
Parks and Grounds Maintenance (1) ............................ 4,581,224
Fund Balance
Reserved for CMERP - City (2) .................................. $ 2,647,567
1) Other Equipment (001-052-4340-9015) $121,776
2) Reserved for
CMERP - City (001-3323) (121,776)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
A'I-i'EST:
City Clerk.
December 7, 1998
Council Report No. 98-378
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
II.
SUBJECT: Bids to Purchase Playground
Equipment, Bid No. 98-10-66
ac~_~J~l[.~.~j~ on the subject in chronological order is:
Current Year Capital Maintenance and Equipment Replacement Program
identified the need to replace playground equipment in four (4)
neighborhood parks. Proposed locations include Fallon, Golden, Melrose
and Norwich parks.
Consumer Products Safety Council standards suggest that the existing
equipment should be replaced.
Specifications were developed and along with Request for Bids were
specifically sent to eight (8) known suppliers of playground equipment.
public advertisement was posted on the City's bid board and also
published in The Roanoke Times and The Roanoke Tribune.
A
Bids were received after due and proper advertisement. All bids
appropriately received were publicly opened and read at 2:00 p.m. on
November 4, 1998 in the Office of the Manager of Supply Management.
Current Situation is:
A. Thre~ were received. A bid tabulation is attached.
All bids received were evaluated in a consistent manner by
representatives of Public Works, Parks and Grounds and Supply
Management.
The lowest bid, submitted by Miracle Recreational Equipment Company,
c/o Site Concepts, Inc. of Chesapeake, Virginia, meets all required
specifications for a cost of $25,444.00 per unit, delivered and installed.
Mayor David A. Bowers and Members of Council
Playground Equipment
December 7, 1998
Page 2
III.
IV.
Previous installations of playground equipment has identified cost relative
to site preparation such as grading, safety surfaces and landscaping.
This work will be done by City personnel at an approximate cost of $5,000
per location.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. ,Funding
Alternatives in order of feasibility are:
City Council authorize the purchase of playground equipment for four (4)
parks from Miracle Recreational Equipment Company c/o Site Concepts,
Inc. for a cost of $101,776 and authorize a contingency of $5,000 per
location for site preparation and related items.
.Need for this request is to provide four (4) parks with safe
playground equipment.
Compliance with specifications is met by the response
recommended in this alternative.
Funding is designated in the General Fund Current Year Capital
Maintenance and Equipment Replacement Program.
B. City Council not authorize the purchase of playground equipment.
Need to provide playground equipment to four (4) City parks that
complies with the Consumer Products Safety Council requirements
would not be met by this alternative.
Compliance with specifications would not be a factor in this
alternative.
Mayor David A. Bowers and Members of Council
Playground Equipment
December 7, 1998
Page 3
Funding designated in General Fund Current Year Capital
Maintenance and Equipment Replacement Program would not be
expended at this time with this alternative.
V. Recommendation is as follows:
Council concur with Alternative "A" and authorize the purchase of
playground equipment from Miracle Recreational Equipment Company
c/o Site Concepts, Inc. for a delivered and installed cost of $101,776.
Also authorize a $20,000 contingency for site preparation of four (4) park
facilities.
Appropriate $121,776 from General Fund Current Year Capital
Maintenance and Equipment Replacement Program to Parks and
Grounds account 001-052-4340-9015.
C. Reject all other bids.
Respectfully Submitted,
W. Robert Herbert
City Manager
Attachment
CC~
City Attorney
City Clerk
Director of Finance
Director, Utilities & Operations
Director, Public Works
Management & Budget
Manager, Parks and Grounds
Manager, Supply Management
Bid Tabulation
Bids were publicly opened and read at 2:00 p.m. on November 4, 1998
For
Playground Equipment
Bid No. 98-10-66
Mid-Atlantic
Equipment
Company
Annapolis, MD
Miracle Recreational
Equipment Company
cio Site Concepts, Inc.
Chesapeake, VA
Cunningham
Associates, Inc.
Charlotte, N.C.
4-Complete Sets of Playground Equipment,
delivered and installed in accordance with
City of Roanoke specifications
$37,500.00 each
* $25,444.00 each
$28,974.00 each
Delivery/Installation
100 Days 80 Days 30-45 Days
Committee:
William F. Clark
John Coates
D. Darwin Roupe
* Indicates Recommendation
Mary F, Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #5-60-236-316
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34111-120798 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$12,000.00, to be used for enhancement of Driver/Occupant Safety Awareness and Driving
Under the Influence (DUI) enforcement efforts. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
Donald S. Caldwell, Commonwealth's Attorney
Charles A. Harlow, Grants Monitor, Office of Grants Compliance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~,GENDAg~DECT.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34111-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $1,644,663
DUI Enforcement - FY 99 (1-2) ................................ 12,000
Revenue
Public Safety
DUI Enforcement - FY 99 (3) ..................................
1 ) Overtime (035-050-3404-1003) $ 11,147
2) FICA (035-050-3404-1120) 853
3) DUI Enforcement - FY99 (035-050-3404-3404) 12,000
$1,644,663
12,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 7, 1998
Council Report #98-420
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT:
State Transportation Safety Board
Driver/Occupant Safety Awareness and Driving Under the Influence
(DUI) Enforcement Grant - Renewal
II.
Background
State Transportation Safety Board awards state grants for districts throughout
Virginia for the enhancement of selective DUI and occupant enforcement efforts.
The Board awarded $10,000 to the City of Roanoke during FY 97-98 for this
purpose.
Bo
Under this program, last year's grant to the City of Roanoke resulted in 454 extra
hours of police patrol and 444 traffic charges being placed, including 47 arrests
for driving under the influence. This program helps to provide the safe
community referenced in the "Quality of Life" focus area of our Community
Vision.
Co
Funds received may be used only as stated in the application for DUI
enforcement.
The grant requires the agency requesting funds to provide items and equipment
necessary to carry out selective enforcement. While there are no formal local
matching funds involved, City vehicles, fuel, and police equipment are utilized by
officers working under this grant funding.
Current Situation:
In Roanoke City, speed and alcohol were a direct factor in 20% of automobile
crashes (13,694) for the period 1995 through 1997 with 3,179 injuries and 14
deaths.
Honorable Mayor and Members of City Council
Page 2
December 7, 1998
Targeting impaired drivers and encouraging proper seat belt usage can
significantly reduce injuries and deaths.
Local funding for overtime for extra-duty assignments is limited and reduces the
Police Department's ability to conduct successful selective DUI enforcement.
State Transportation Safety Board approved Roanoke's application for grant
continuation from October 1, 1998 to September 30, 1999 in the amount of
$12,000 on October 1, 1998. With no local matching funds, application had been
made pursuant to Roanoke City Code Sec. 2-124.
III. Issues:
A. Need.
B. Funding expenditures and accountability.
IV. Alternatives:
City Council appropriate funds received from the State Transportation Safety
Board in the amount ora $12,000 grant running from October 1, 1998 to
September 30, 1999 to Grant Fund accounts as established by the Director of
Finance.
Need exists to provide additional funding to enhance selective DUI and
seat belt compliance enforcement with the goal of reducing alcohol-related
crashes and injuries.
Funding expenditures and accountability will be controlled through the
Police Department's Traffic Bureau in coordination with the Department
of Finance. All documentation required by the Department of Motor
Vehicles, Transportation Safety Division, for reimbursement will be
maintained by the Police Department.
Ci_ty Council not appropriate funding from the State Transportation Safety Board
and not authorize the Director of Finance to establish a special account for
funding of a selective DUI enforcement effort.
Need for additional funding to enhance selective DUI enforcement will not
be met.
Honorable Mayor and Members of City Council
Page 3
December 7, 1998
Vo
2. Funding will not be utilized from the State Transportation Safety Board.
Recommendation:
mo
Council approve Alternative "A" appropriating $12,000 of selective DUI and seat
belt enforcement grant funds from the State Transportation Safety Board to
revenue and expenditure accounts to be established by the Director of Finance,
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/AHG/jm
CC:
City Manager
Director of Finance
City Attorney
Director of Public Safety
Chief of Police
Commonwealth's Attorney
Office of Grants Compliance
Budget Administrator
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #22-60-72
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34112-120798 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$29,986.00, in connection with continuation of an out-stationed eligibility worker position
at the Health Department. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Dr. Molly L. Rutledge, Health Director, Roanoke City Health Department, 515 Eighth
Street, S. W., Roanoke, Virginia 24016
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Corinne B. Gott, Superintendent, Social Services
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~A~-NDA9g~DEC7.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34112-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 4,329,621
Medicaid Eligibility Worker 98-99 (1-6) ........................... 29,986
Revenue
Health and Welfare $ 4,329,621
Medicaid Eligibility Worker 98-99 (7) ............................ 29,986
1 ) Wages (035-054-5170-1002) $ 23,019
2) ICMA (035-054-5170-1115) 3,322
3) FICA (035-054-5170-1120) 1,761
4) Health Insurance (035-054-5170-1125) 1,656
5) Dental Insurance (035-054-5170-1126) 170
6) Disability (035-054-5170-1131 ) 58
7) Medicaid Eligibility
WOrker 98-99 (035-054-5170-5170) 29,986
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Roanoke, Virginia
December 7, 1998
#98-731
SUBJECT: FUNDING FOR RESTRICTED ELIGIBILITY WORKER POSITION
I. BACKGROUND
II.
Ao
Roanoke City Department of Social Services and the State Health Department
entered into an agreement in 1994 to establish an Eligibility Worker position
through the Department of Social Services to be placed at Roanoke City Health
Department to assure that all citizens have an opportunity to apply for Medicaid.
The Agreement remains in effect until modified by mutual consent or operation of
law (see attachment).
Bo
The service has been in operation for five years. Each year, the Health Department
and Social Services review the effectiveness of the program.
CURRENT SITUATION
III.
Ao
Bo
Roanoke City Department of Social Services has employed and will continue to
train and supervise a worker, who is located at the Health Department, to execute
applications for Medicaid.
The Outstationed Eligibility Worker currently attends six clinic programs to take
applications, determines eligibility, carries an ongoing caseload of 115, and serves
as a resource for Medicaid billing issues.
Roanoke City Health Department is satisfied with the results of having an
eligibility worker on location and wishes to continue the service (see attachment).
ISSUES
Services to Citizens.
Benefit to Health Department.
Benefit to Social Services.
D. Funding.
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
December 7, 1998
#98-731
Page Two
IV. ALTERNATIVES
Approve funding for continuation of the Outstationed Eligibility Worker at the
Health Department.
Services to Citizens. Citizens requesting services from the Health
Department may apply for Medicaid at the same time, thereby making
application process more accessible and efficient.
Benefit to Health Department. Health Department will be able to maximize
Medicaid revenue.
Benefit to Department of Social Services. Social Services is provided an
eligibility worker at no cost for salary and benefits. Department of Social
Services is responsible for supervision and quality control.
Funding. The State Department of Social Services provides funding. The
Health Department has access to 50% federal match for costs of eligibility
workers. Revenue from Medicaid services delivered to citizens covers the
costs of the 50% match required to draw down the federal match. There is
no local cost attached to this position.
Do not approve funding for the continuation of the Outstationed Eligibility Worker
at the Health Department.
Services to Citizens. Citizens coming to the Health Department for clinical
care will not have the convenience of receiving social Services at the
Health Department. Some citizens will fail to follow through on the
Medicaid applications, thereby incurring a medical debt they cannot afford.
Benefit to Health Department. The Health Department will have a
reduction in revenue.
Benefit to Department of Social Services, Social Services will have a
reduction in manpower by losing one eligibility worker.
4. Funding. Loss of 50% federal match for one eligibility worker.
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
December 7, 1998
#98-731
Page Three
Vo
RECOMMENDATION
City Council concur with Alternative A to authorize the City Manager to continue
the services of the Outstationed Eligibility Worker at the Health Department.
Bo
City Council appropriate $29,986 for FY 98/99 to revenue and expenditure
accounts to be established in the Grant Fund by the Director of Finance.
1. Salary $23,019
2. ICMA 3,322
3. FICA 1,761
4. Health Insurance 1,656
5. Dental Insurance 170
6. Disability Insurance 58
Respectfully submitted,
W. Robert Herbert
City Manager
Wilburn C. Dibling, City Attorney
James D. Gfisso, Director of Finance
Mary F. Parker, City Clerk
Glenn D. Radcliffe, Director of Human Development
Corinne B. Gott, Superintendent of Social Services
Molly Rutledge, M.D., Health Department
Diane S. Akers, Budget Administrator
MEDICAID
ELIGIBILITY DETERMINATIONS
PLACEMENT OF ELIGIBILITY DETERMINATION STAFF
AT DESIGNATED HEALTH DEPARTMENTS
AGREEMENT
Between
The State Health Department
The Virginia Department of Social Services
Roanoke City Department of Social Services
ARTICLE I
This Agreement is entered into as ofthe date specified below by and between Roanoke
C.,ily._ Department of Social Services hereafter referred to as the Local DSS, The State Health
Department hereafter referred to as Health Department, and the Virginia Department of Social
Services, hereafter referred to as VDSS to locate a Medicaid worker, hereafter referred to as
Health Department Eligibility Worker (HDEW), on-site at the Health Department.
The Local DSS and the Health Department agree to use the HDEW exclusively for the
purpose outlined in this Agreement. The Local DSS is specifically prohibited from using the
HDEW for any purpose other than completing cases originating through the Health
Department.
ARTICLE II
FUNCTIONS TO BE PERFORMED BY HDEW
Ao
Application Acceptance and Processing
Medicaid Applications - Health Department patients referred to the HDEW shall have
all the rights and privileges of any other applicant for assistance. Health Department
personnel will refer for Medicaid eligibility determination all potentially eligible
medically indigent patients.
Eli~bilitv Criteria - Eligibility for Medicaid will be determined using all
applicable rules, regulations, and policies governing the general population
applying for Medicaid.
ao
Each HDEW shall be supplied a copy of the Medicaid Manual by the
Local DSS. It shall be the responsibility of each HDEW to keep the
Medicaid Manual current with all revising tran.qmittals.
All forms necessary to process Medicaid applications shall be ordered by
the appropriate local DSS through the usual procedures and made
available to the HDEW.
o
Cam Development - The HDEW shall process ali Medicaid applications taken
at the Local Health Development for adults and children who are residents of
the HDEW's locality. Completed cases shall be forwarded daily to the local
DSS for immediate enrollment.
ao
bo
Applications for patients from other jurisdictions will be forwarded by
the HDEW, unprocessed, to the city or county of residence.
Medicaid eligibility must be determined in conformity with processing
standards contained at Part II, Chapter A, of the Medicaid Manual.
Therefore, no local DSS processing procedures shall encumber or delay
certifying and enrolling eligible cases.
Confidentiality of File Information
Confidentially of client information contained in existing files (both paper and
electronic) is to be protected, and access to Medicaid eligibility fries shall be
limited to the HDEWs and Local Departments of Social Services.
o
Information released to Health Department personnel shall be limited to
information authorized for dissemination in accordance with the applicant
Release of Information. It shall be released in a manner consistent with
efficiency and non-duplication ofeffort among the Medicaid, WIC, and medical
services program~.
Information maintained by or which can be secured by the local DSS shall be
shared with the HDEW when necessary to determine eligibility for Medicaid
under thi~ Agreement. This includes diagnosis information and local public
records.
Health Department Eli~bility Workers - Organization
Caseload Standards - The HDEW shall be an employee of the local DSS but
shall not count in the determinations of local staff'mg needs.
Staff'mg level will be one full time position. This staff'mg level will be re-
evaluated by representatives of the rmrties to thi.q Agreement after one year of
operation using the following criteria to determine its applicability and the need
to make adjustment.
ao
Increased reimbursement by Medicaid due to increased Medicaid
enrollment then compared to the one year period immediately prior to
the effective date of the contract.
b. Increased numbers of medically indigent eligibles enrolled in Medicaid.
Training - The HDEWs shall be treated as other eligibility workers as regards
provision of Medicaid program training and technical assistance. HDEW will
be under the supervisiOn on local Department of Social Services Supervisor who
will be responsible for instruction, accountability, payroll information, and job
o
Coverage - HDEW shall be available to take applications at the Local Health
Department during Local Health Department's clinics and at other times
available to take applications for Health Department Home Health, CHIP and
MICC patients not attending scheduled clinics and at other times agreed to by
the Local DSS and Health Department.
Performance Standards - Performance Standards applicable to other Medicaid
workers shall be the performance standards applicable to the HDEW.
o
Job Classification - The HDEW shall be employed in the same personnel
classification and be afforded the same benefits as any other local Medicaid
worker in the Local DSS, except that their employment is restricted to the life of
this project.
Relationships - The Health Department, the HDEW, and their employing
agencies shall cooperate to the mutual benefit of both by sharing informational
materials, conducting joint staff meetings, and providing each worker with
periodic reports of work performed such as: referrals made, application
approvals and costs ofservices paid, subject to the confidentiality requirements
in Article II, B.
Liaison - Each of the parties to this Agreement shall designate a contact person
for dissemination of information about job functions, operating procedures, and
problem resolution.
Do
..
The Health Department will provide, at. no cost to this project, neceasary secure
space and equipment for the eligibility worker, such as desk, chair, reasonable
· office supplies, and other furniture and equipment necessary for performance of
the contract.
o
The Local DSS will provide support for purposes of tracking referred patients
and compiling statistical reports in MAPPER.
4
Ao
ARTICLE III
This project, whereby local workers will be physically located at the Health Department
will use funds appropriated to the State Health Department to fund the non-federally
matched portion of the costs of maintaining the HDEW.
The Local DSS shah submit monthly to the VDSS individual claims for 100
percent reimbursement of personnel costs for the HDEW.
ao
Each claim for reimbursement shall be submitted on form DA-20-250,
Accounting Voucher.
Each monthly claim shall be reimbursed by the VDSS at 100 percent of
costs.
The VDSS shall submit monthly to DMAS, separately identifiable from other
federal claims for Medicaid administration reimbursement, all claims of
a~trative expenditures associated with operation of this Agreement.
o
The Health Department agrees to reimburse the VDSS through an Interagency
Transfer of funds for any costs for which federal reimbursement does not equal
100 percent of such State agency reimb~t made for the month. Funds
used by the Health Department to reimburse VDSS must not come from federal
sources. The Interagency Transfer Invoice will be forwarded by the tenth
working day of the month following the covered period.
¸1.
ARTICLE IV
MAINTENANCE OF RECORDS
Administrative Records - Records of a~trative costs shall, be maintained
separate from other local DSS and Health Department records for evaluation
and determination of the ultimate effectiveness of the project.
5
Applications - Separate identification shall be maintained of all referrals made
by Health Department personnel to the HDEW. Referrals will be tracked and
the outcome recorded as either approved, denied, or failure/refusal to follow
through.
Approved cases will be tracked and total expenditures under Medicaid to the
Health Department and other providers will be periodically gathered into
reports by Central Office staff.
ARTICLE V
TERM OF AGREEMENT
This Agreement shall begin after all parties have signed this Agreement and when personnel
have been employed and/or reassigned to the Health Department site. An effectiveness
evaluation shall be conducted by representatives ofthis Agreement after the site has been fully
operational for twelvemonths. After completion ofthe twelvemontheffectiveness evaluation,
any party to this .Agreement may terminate its participation in this project with or without
cause upon sixty days notice in writing to the other parties. In lieu of such action, _this
Agreement shall remain in effect until modified by mutual consent or operation of law. Interim
evaluations, problem identification and resolution sessions will be held quarterly after the f'trst
six-month review, on an as needed basis throughout the life of this Agreement.
6
SIGNATURE SHEET
Agreement for placement of eligibility workers at the
between:
Roanoke City Health Department
The State Health Department
The Virginia Department of Social Services
Roanoke City Department of Social Services
I hereby agree to the terms of this agreement:
W. Robert Herbert, City Manager
Roanoke City
~. ,/. ? ~ (Dated)
(Signed)
~Iolly L. l~utledge, M.D.
Acting Health Director
(Signed)
oQ .- / - ~ y (Dated)
Jackson,-Co~t(~ir~ices
State Department of Social
(Dated)
Robert B. Stroube, M.D., M.P.H.
'State Health Commissioner
State Health Department
(Dated)
(Signed)
7
Str~ing the Peoplt of:
All~htmy County
Bot~urt County
cr~ CoUnev
Roanoke Count~
Ci~ of Clifton Forge
City of Covington
Cay of Roanoke
Cay of Salem
¢OMMO L TH OF I/IROll Ldi
Alleghany Health District
Roanoke City Health District
515 8th. St., S. W.
Roanoke, Va. 24016
November 18, 1998
Molly Rutledge, M.D., Director
Corrinne Gott
Department of Social Services
Roanoke, Va. 24011
Reference: Medicaid Outposting Position
Lenora Taylor
The Roanoke City Health Department is requesting renewal of the Grant for the Medicaid
Outposted position now occupied by Lenora Taylor. This service has proven to be an invaluable
asset for our clinics as well as our patients. Lenora is involved in taking applications for six
clinic p~:ograms, and assists with guidance in two additional program areas. Processing of
applications is completed in a timely manner, with follow-up as needed. Since the position is at
the main Health Department, it is more convenient for our clients since they are receiving needed
clinic services and applying for Medicaid at the same time. Lenora has a wonderful rapport with
our staff and our clients. She is truly a benefit to the Health Department.
In one of the Health Department programs, HIV, it is very important that the Medicaid
application is completed and processed within a short time frame. Lenora works with other
Social Services Eligibility workers to insure that forms are submitted for processing. She also
assists with needed information for these clients to help bridge the confusion over completion of
forms and communication between them and their assigned eligibility worker.
Lenora serves as a resource for rebilling denials and researching problem billing which enables
the Health Department to reduce our aged account receivables for the Medicaid program.
We would appreciate the continuance of this grant position and are committed to our part of the
funding. If you have any questior~s, please let me know.
Sincerely,
Molly Rutledge, M.D.
Health Director
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File ~60-72-236-304-472
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34114-120798 authorizing acceptance of a grant
from the United States Department of Health and Human Services of one time
supplemental funds in the amount of $1,700.00, for the purchase of computer equipment
to be used at the City's Crisis Intervention Center (Sanctuary); and authorizing execution
of the necessary documents. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 7,
1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
Andrea B. Krochalis, Manager, Crisis Intervention Center
H:~AGENDAg~DECT.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA.
The 7th day of December, 1998.
No. 34114-120798.
A RESOLUTION authorizing the acceptance of a grant from the United States
Department of Health and Human Services of one time supplemental funds for the purchase of
computer equipment to be used at the City's Crisis Intervention Center (Sanctuary); and
authorizing the execution of the necessary documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the United States Department of Health and
Human Services' Runaway and Homeless Youth Program Grant (No. 03CY03396/01), in the
amount of $1,700.00, to be used to purchase computer equipment that will be used to comply
with federal reporting guidelines set forth by the Deparmaent of Health and Human Services
pursuant to the Runaway and Homeless Youth Act, and as more particularly set forth in the
December 7, 1998, report of the City Manager to this Council.
2. The City Manager, or the Assistant City Manager, is hereby authorized to execute
any and all requisite documents, including any documents providing for indemnification by the
City as are required for the City's acceptance of this grant, upon form approved by the City
Attorney, and to furnish such additional information as may be required in connection with the
City's acceptance of this grant.
3. The City Manager is further directed to furnish such additional information as
may be required by the United States Department of Health and Human Services in connection
with the City's acceptance of the grant.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #60-72-236-304-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34113-120798 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$1,700.00, in connection with the purchase of computer equipment to comply with Federal
reporting guidelines as set forth by the Department of Health and Human Services. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Diane S. ^kers, Budget Administrator, Office of Management and Budget
Andrea B. Krochalis, Manager, Crisis Intervention Center
H:~.GENDAg~'~DECT.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34113-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 4,331,321
Runaway and Homeless Youth 98-99 (1) .......................... 108,306
Revenue
Health and Welfare $ 4,331,321
Runaway and Homeless Youth 98-99 (2) .......................... 108,306
1) Administrative
Supplies
2) Runaway and
Homeless
Youth 98-99
(035-054-5135-2030) $ 1,700
(035-054-5135-5135)
1,700
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Date 12/7/98
Report # 98-733
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Acceptance of United States Department of Health and Human Services one time
supplemental funds of the Runaway and Homeless Youth Act.
I. BACKGROUND
The City of Roanoke has received Program Grant Number 03CY03396/01 in the
amount of $1,700 bom the U.S. Department of Health and I-lumen Services to
purchase computer equipment that will be used to comply with federal reporting
guidelines set forth by the Department of Health and Human Services.
The U.S. Department of Health.and Human Services awards one time grants for
computer requirements. The grant project period is September 1, 1998 through
August 31, 1999.
Co
Goals of the grant award - 1. The prirn~_ goal is to comply with federal
electronic reporting guidelines of the Department of Health and Human Services
Runaway and Homeless Youth Act. This equipment will insure accuracy in
reporting to utilize RHYMIS (Runaway and Homeless Youth Management
Information System) effectively.
2. The second g0al is to enhance the ability of program management for the
Sanctuary Outreach Program. The program will have the capability of producing
accurate statistical information for this program's service population. The
capability will benefit the program in grant writing, tracking service needs for the
runaway and homeless youth population and tracking behavioral trends of youth
and their parents.
3. The third goal of this grant is to communicate more efficiently and
effectively. The Department of Health and Human Services, the National Network
for Youth, the Mid-Atlantic Network for Youth, and the Runaway and Homeless
Youth Management Information System (RHYMIS) offer technical support and
information regarding grant opportunities that would greatly enhance the program
effectiveness and are vital to the Sanctuary Outreach Program.
Honorable Mayor and Members of City Council
Page 2
12/7/98
II ISSUES
A. COMPLIANCE
B. ELECTRONIC COMPUTER ACCESS
C. BUDGET
III.. ALTERNATIVES
Authorize the City Manager to execute required documents to accept the United
States Department of Health and Human Services' Runaway and Homeless Youth
Program Grant Number 03CY0361/01. Appropriate $I,700 in revenue and
expenditure accounts to be established by the Director of Finance in the Grant
Special Revenue Fund.
COMPLIANCE - Acceptance of these funds allows the program to purchase
the mandatory computer requirements needed to be in compliance of the
Runaway and Homeless Youth guidelines.
ELECTRONIC COMPUTER ACCESS - Immediate technical support,
statistical information and grant opportunities are not currently available to the
Sanctuary Outreach Program. This computer equipment would allow us the
immediate electronic computer access needed to obtain these services.
BUDGET - The Runaway and Homeless Youth Act one time funds have been
awarded to the City of Roanoke Sanctuary Outreach Program. If Acceptance
of these funds is denied, funds must be returned to the United States
Department of Health and Human Services.
Bo
Do not authorize the City Manager to accept the United States Department of
Health and Human Services' Runaway and Homeless Youth Program Grant
Number 03CY0396/01.
COMPLIANCE - If the City Manager is not authorized to accept the funds,
the Sanctuary Outreach Program will not be in compliance with the Runaway
and Homeless Youth guidelines, which could jeopardize future funding.
Honorable Mayor and Members of City Council
Page 3
12/7/98
IV
Bo
2. ELECTRONIC COMPUTER ACCESS - If the City Manager is not
authorized to accept the funds, Sanctuary Outreach would not have the benefit
of immediate access to technical support, statistical information, and grant
oppommities.
3. BUDGET - If the City Manager is not authorized to accept the funds is denied
the Sanctuary Outreach Program will not have the funds available to purchase
the mandatory computer equipment.
RECOMMENDATIONS
Authorize the City Manager to execute the grant agreement and ancillary
documents required to accept the United States Department of Health and Human
Services' Runaway and Homeless Youth Program Number 03CY0339961/01.
Appropriate $1,700 of Federal grant funds to the Crisis Intervention Center/
Sanctuary Outreach Program revenue and expenditure accounts to be established in
the Grant Special Revenue Fund by the Director of Finance.
Respectfully Submitted,
City Manager
cc: Glenn D. Radcliffe, Director of Human Development
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Andrea Krochalis, Program Manager
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #72-236-304-472
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 1998, Vice-Mayor Harris requested information on the number of runaway
and homeless youth in the City of Roanoke.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Coordinator, Office on Youth
H:~AGI~DAg~DECT.W--PD
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File ft60-72
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34115-120798 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$53,496.00, in connection with implementation of the Virginia Children's Medical Security
Insurance Plan Program. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Corinne B. Gott, Superintendent, Social Services
Diane S. ^kers, Budget Administrator, Office of Management and Budget
H:~AGENDAPS~DECT. ~t~pD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34115-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
AooropHations
Health and Welfare $ 24,073,823
Income Maintenance (1) ...................................... 4,301,516
Revenue
Grants-in-aid-Commonwealth $ 40,262,663
Social Services (2) .......................................... 17,593,862
1) Fees for
Professional Services (001-054-5313-2010) $ 53,496
2) General Administration (001-020-1234-0676) 53,496
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
x,
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Roanoke, Virginia
December 7, 1998
#98-734
SUBJECT:
VIRGINIA CHILDREN'S MEDICAL SECURITY INSURANCE PLAN
PROGRAM
II.
BACKGROUND
ho
The 1998 Acts of Assembly created the Virginia Children's Medical Security
Insurance Plan Program (CMSIP) under the federal authority of Title XXI of the
Social Security Act. Virginia's Title XXI plan was approved on October 22, 1998
and was implemented on October 26, 1998.
Bo
Virginia's Title XXI program is administered by the Virginia Department of
Medical Assistance Services (DMAS) DMAS has a contract with the Virginia
Department of Social Services to take applications for, and determine eligibility of
CMSIP applicants as well as Medicaid applicants.
Children who are determined eligible for Title XXI (CMSIP) are enrolled in the.
Medicaid Management Information System (MMIS) computer system and receive
an identification card from MMIS, similar to a Medicaid identification card. This
card will serve as notification to health care vendors of child's eligibility for
CMSIP.
CURRENT SITUATION
mo
The Virginia Department of Social Services (VADSS) has allocated funding for
CMSIP to localities utilizing a formula which distributes funding based on the
locality's percentage of family and children and medically indigent Medicaid cases
and its percentage of children under the age of 17 living in poverty (1993 census
estimates). VADSS has estimated the total number of children under the age of 17
living in poverty in Roanoke City at 7,107.
VADSS has allocated $53,496 to Roanoke City Department of Social Services for
CMSIP for the remainder of FY 99. These funds will not require a local match.
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
December 7, 1998
#98-734
Page Two
III.
Roanoke City Department of Social Services will utilize its CMSIP allocation to
hire temporary personnel to take applications for, and determine the eligibility of
CMSIP applicants for the remainder of FY 99.
ISSUES
IV.
A. Services to Citizens.
B. Funding.
ALTERNATIVES
Ao
Appropriate $53,496 to Income Maintenance cost center 001-054-5313-2010 in
order to implement the CMSIP program. Increase the General Fund Revenue
estimates by $53,496 in Administration Benefit Programs account number 001-
020-1234-0676.
Services to Citizens. Eligible medically indigent children living in Roanoke
City will receive health insurance under the CMSIP program in a timely
manner.
2. Funding. There is no local match required to accept the CMSIP allocation.
Do not appropriate $53,496 to Income Maintenance cost center 001-054-5313
2010 in order to implement the CMSIP program. Do not increase the General
Fund Revenue estimates by $53,496 in Administration Benefit Programs account
number 001-020-1234-0676.
Services to Citizens. Roanoke City Department of Social Services is
mandated to take applications for, and determine eligibility of CMSIP
applicants; however, the process will not be timely if unable to hire
temporary personnel to assist with the program.
Funding. Roanoke City would not be able to utilize the 100% reimbursable
allocation for the CMSIP program.
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
December 7, 1998
//98-734
Page Three
Vo
RECOMMENDATION
Ao
City Council concur with Alternative A to appropriate $53,496 to Income
Maintenance cost center 001-054-5313-2010 in order to implement the CMSIP
program. Increase the General Fund Revenue estimates by $53,496 in
Administration Benefit Programs account number 001-020-1234-0676.
Respectfully submitted,
W. Robert Herbert
City Manager
CCi
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Glenn D. Radcliffe, Director of Human Development
Corinne B. Gott, Superintendent of Social Services
Diane S. Akers, Budget Administrator
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File ff~0-236-304
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34116-120798 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of
$35,000.00, in connection with a grant received from the Department of Criminal Justice
Services for the Community-Family Counseling Center and System Analysis Program with
the City's Office on Youth. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Coordinator, Office on Youth
H:~.GE~DAg~DEC?.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34116-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3oroorlations
Health and Welfare $ 4,299,635
Community Family Counseling Center (1-3) ........................ 35,000
Revenue
Health and Welfare $ 4,299,635
Community Family Counseling Center (4) ......................... 35,000
1) Fees for Professional
Services (035-054-5019-2010) $ 31,000
2) Expendable
Equipment < $1,000 (035-054-5019-2035) 2,200
3) Training and
Development (035-054-5019-2044) 1,800
4) Community Family
Counseling Center (035-054-5019-5019) 35,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 7, 1998
Report #98-735
Honorable David A. Bowers, Mayor and
Members of City Council
SUBJECT: Appropriation of Funding for Community-Family Counseling Center and
System Analysis Program
Dear Mayor Bowers and Members of City Council:
I. BACKGROUND:
mo
The City's Office on Youth submitted a grant proposal to the Department of
Criminal Justice Services under the grant program of Accountability-based
Supplement.
The purpose of the grant is to develop and implement a formal counseling
program based in the Noel C. Taylor Learning Academy. The program will
provide on-site counseling services to high risk juveniles/students and their
families.
II.
III.
C. The program will serve as a platform to test innovative and new intervention
strategies which will be family centered not just youth focused.
D. The grant proposal was submitted to the Department of Criminal Justice Services
in August of 1998 in the amount of $35,000.
E. The grant does not require a local match in order to receive the funds requested.
F. The Office on Youth will be the administrator of the Grant.
G. Ci_ty Council formally accepted the grant on November 16, 1998 by Resolution
Number 34087.
CURRENT SITUATION:
A. The appropriation of funding is required to implement the program.
ISSUES:
A. Program Need
B. Funding
The Honorable David A. Bowers, Mayor
and Members of City Council
December 7, 1998
Page 2
IV. ALTERNATIVES:
Ci_ty Council appropriate funding in the amount of $35,000 from the Department
of Criminal Justice Services for the Community-Family Counseling Center and
System Analysis Program.
Need exists to provide Family Counseling activities and Consultant to
provide analysis of youth programs.
Funding for program implementation is available from the Department of
Criminal Justice Services.
Bo
City Council not appropriate funding in the amount of $35,000 from the
Department of Criminal Justice Services for the Community-Family Counseling
Center and System Analysis Program.
1. Program needs will not be met.
2. Funding will not be an issue.
V. RECOMMENDATIONS:
mo
Ci_ty Council concur with Alternative A and appropriate $35,000 in state grant
funds as outlined below and establish a corresponding revenue estimate into a
grant fund account to be established by the Director of Finance:
2010 Fees for Professional Services $ 31,000
2046 Local Mileage 1,800
2030 Administrative Supplies 2,200
$ 35,000
Sincerely,~
W. Robert Herbert
City Manager
cc: Wilbum C. Dibling, City Attorney James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development
Marion Vaughn-Howard, Youth Coordinator
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #236-304
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 1998, Council Member Swain requested additional information on the
Community-Family Counseling Center and System Analysis Program; viz: how long has
the program been in existence and has the program proven to be effective in addressing
the problems of youth.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Coordinator, Office on Youth
H:~AOENDA~D~r'?.WPD
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #184
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34117-120798 closing certain City offices on
Christmas Eve, December 24, 1998; and providing for additional holiday leave for all City
employees. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, City Sheriff
The Honorable Arthur B. Crush, Clerk of Circuit Court
The Honorable Donald S. Caldwell, Commonwealth's Attomey
The Honorable David C. Anderson, Treasurer
The Honorable Sherman A. Holland, Commissioner of the Revenue
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Willard N. Claytor, Director, Real Estate Valuation
H:~AGEND.a,9~DEC7.W~D
W. Robert Herbert
December 11, 1998
Page 2
pc:
Robert H. Bird, Municipal Auditor
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
H:~AGENDAg8~DEC?. WI~D
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34117-120798.
A RESOLUTION closing certain City offices on Christmas Eve, December 24, 1998; and
providing for additional holiday leave for all City employees.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. City offices that are not engaged in performing emergency services or other
necessary and essential services of the City shall be closed on Thursday, December 24, 1998.
2. City personnel who are not engaged in performing emergency services or other
necessary and essential services for the City shall be excused from work for eight hours on Thursday,
December 24, 1998.
3. With respect to emergency service employees and other employees performing
necessary and essential services who cannot for reasons of public health, safety or welfare be
excused from work on Thursday, December 24, 1998, such employees, regardless of whether they
are scheduled to work on December 24, 1998, shall be accorded equal time off at a later date.
Employees of the Fire/EMS Department working the three platoon system shall receive twelve hours
of holiday time due to their work schedule.
4.' Adherence to this resolution shall cause no disruption or cessation of the performance
of any emergency, essential or necessary public service rendered or performed by the City.
ATTEST:
City Clerk.
H:hMEASURES\R-HOLI.4
Office of the City Manager
December 7, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Additional Holiday Time for City Employees
Dear Mayor Bowers and Members of Council:
Governor Gilmore has granted one-half day Wednesday, December 23, and one
full day Thursday, December 24, as additional holidays for state employees. Normal state
agency procedures will be used in implementing this holiday leave for state agencies with
24-hour operations. Agencies that are required to be in full operation will establish an
alternate schedule.
While the City of Roanoke does not follow all state holidays, I would like to
recommend granting additional holiday time in December to recognize our employees for
the hard work and accomplishments achieved during 1998.
Given this year's successes, I would like to recommend to City Council that all full-
time employees be granted eight hours on Thursday, December 24, as additional holiday
time. Employees in the Fire-EMS department working the three platoon system would
receive twelve hours of holiday time because theirwork schedule includes 40% more hours
on duty per year (2912 hours vs. 2080 hours). In areas where employees cannot be off
due to workload staffing requirements, the holiday time can be taken off at a later date.
Should you concur in this recommendation, I am enclosing a resolution for your
approval. I will communicate Council's action to the employees so they may begin their
individual planning for the use of this additional holiday time.
Sincerely,
W. Robert Herbert
City Manager
WRH/w
Enclosure
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Room 364 MunicipaISouth 215Church Avenue, S.W. Roanoke, Virginia 24011-1591
CifyWeb:www. ci.roonoke.va,us
(540) 853-2333
FAX (540) 853-1138
Department of Finance
City of Roanoke, Virginia
December 7, 1998
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
October Financial Report
This financial report covers the first four months of the 1998-99 fiscal year.
discusses revenues and expenditures to date.
The following narrative
REVENUE
General Fund revenues reflect an increase of 6.23% or $2,694,000 compared to FY98. Variances in
specific categories of revenues are as follows:
General Property Taxes have increased 6.25% or $1,340,000. The first installment of real estate taxes
was due October 5. Real estate taxes have increased $701,000 or 3.39% since FY98, slightly above the
budgeted increase of 3.08%. Public service corporation tax has also risen.
Other Local Taxes are up 8.35% or $865,000. Sales tax rose $220,000 or 5.49% from FY98 resulting
in part from approximately $150,000 of sales tax revenue received in August 1998 which related to
FY98 sales. E911 taxes rose due to a rate increase of $.46, from $.99 to $1.45 per line per month. This
increase became effective September 1, 1997 to help fund the regional radio project. Cable television
franchise tax increased due to a timing difference.
Permits, Fees and Licenses rose $19,000 or 7.92% due to increases in electrical inspection fees, fire
protection permits and street opening permits.
Revenue from Use of Money and Property decreased $71,000 or 15.53% due to a decline in interest
revenue resulting from lower average daily cash balances in the General Fund. Rental income from the
Commonwealth Building also dropped.
Grants-in-Aid Commonwealth are up $563,000 or 6.30%. Social services reimbursements from the
Commonwealth for general administration of social service programs have increased. Due to welfare
reform, the City also receives more funding for day care service payments. Alcohol beverage control
tax and rental car tax also rose.
Grants-in-Aid-Federal Government have decreased 49.57% or $8,000 due to a decline in FEMA
revenue caused by a timing difference.
Miscellaneous Revenue has increased $61,000 or 185.65% due to a timing difference. A surplus
property sale was held in September in FY99. A sale was not held until November in FY98.
Internal Services have decreased $37,000 or 8.45% due to a decline in billings for custodial services,
street maintenance and engineering.
Honorable Mayor and Members
Roanoke City Council
December 7, 1998
Page 2
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 7.95% or $4,827,000 since FY98.
Variances in individual expenditure categories are discussed as follows:
General Government expenditures increased 12.03% or $432,000. CIS charges to the Commissioner
of Revenue rose due to systems development related to the personal property tax relief act mandated
by the state. CIS charges to the Department of Finance increased due to systems development related
to the year 2000 compliant release of the accounting system.
Health and Welfare expenditures rose 987,000 or 16.21%. Due to welfare reform, the City now
receives more funding designated for day care service payments. Day care service benefits provided
to clients increased substantially from FY98 to FY99 as a result.
Parks, Recreation and Cultural expenditures are up 10.19% or $162,000 as a result of increased
expenditures and a decline in reimbursements received by the Recreation Department. Publication and
subscription expenditures, CIS charges and personal service costs of the Library also increased.
Transfer to Debt Service is up $1,962,000 or 32.55%. This increase is caused by an additional
amount being transferred in FY99 for the principal and interest payment made on August 1, 1998 for
the 1997 bonds. These bonds were issued during FY98 with payments starting in FY99.
Nondepartmental expenditures rose $938,000 or 31.16% due to increased transfers to the
Transportation and Capital Projects Funds. The nondepartmental category is comprised mostly of
transfers to other funds and miscellaneous, non-recurring expenditures.
I would be pleased to answer any questions which City Council may have regarding the monthly
financial statements.
JDG/THT
Attachments
Director of Finance
Balance July 1, 1998
Ordinance
Number Date
CMT 138 07/31/98
33974 08/17/98
33985 08/17/98
CMT 142 08/19/98
CMT 318 08/24/98
34030 10/16/98
CMT367 10/20/98
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
OCTOBER 31, 1998
Der)artment
Utilities & Operations
Transfer to Grant Fund
Transfer to Grant Fund
Planning & Community
Development
Memberships & Affiliations
Transfer to Capital Projects Fund
Personnel Management
Balance October 31, 1998
PurDose
Funding for a Portion of Shuttle Service
to Victory Stadium on July 4
Local Match for Drug Prosecutor
Grant
Local Match for VJCCCA Grant
Funding for Passenger Station
Rezoning Advertising
Roanoke Sister Cities
Westview Terrace Property Acquisition
Funding for Pilot Program for
Diversity Training
$379,244
(2,967)
(14,806)
(2,545)
(350)
(2,5oo)
(lO,OOO)
(7,000)
$339,076
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - Oct 31 July I - Oct 31 Percentage Revenue Estimate
Revenue Source 1997-98 1998-99 of Change Estimates Received
General Property Taxes $21,447,547 $22,787,681 6.25 % $68,208,685 33.41%
Other Local Taxes 10,351,688 11,216,428 8.35 % 51,752,919 21.67°/0
Permits, Fees and Licenses 244,457 263,823 7.92 0/0 623,800 42.29%
Fines and Forfeitures 346,063 343,762 (0.68)% 1,035,000 33.21%
Revenue from Use of Money and Property 456,077 385,245 (15.53) % 1,043,760 36.91%
Grants-in-Aid Commonwealth 8,940,420 9,503,756 6.30 % 40,209,167 23.64%
Grants-in-Aid Federal Government 16,984 8,565 (49.57)% 34,260 25.00°/0
Charges for Services 978,450 942,302 (3.69)% 3,271,270 28.81%
Miscellaneous Revenue 32,633 93,216 185.65 % 274,300 33.98%
Internal Services 434,825 398,064 (8.45)% 2,133,773 18.66o/0
Total $43,249,144 $45,942,841 6.23 % $168,586,934 27.25%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July I - Oct 31 July I - Oct 31 Percentage Unencumbered
Expenditures 1997-98 1998-99 of Change Balance
General Government $3,591,8,96 $4,023,898 12.03 % $7,296,223
Judicial Administration 1,526,088 1,534,913 0.58 % 2,950,282
Public Safsty 13,413,981 13,873,901 3.43 % 26,408,875
Public Works 10,883,208 10,415,053 (4.30) % 13,793,691
Health and Weffare 6,087,836 7,074,595 16.21% 16,945,732
Parks, Recreation and
Cultural 1,588,638 1,750,559 10.19 % 2,637,427
Community Development 973,845 1,037,557 3.46 % 1,760,162
Transfer to Del~ Service
Fund 6,026,233 17,987,926 198.49 % (7,245,300)
Transfer to School Fund 13,636,411 13,949,010 2.29 % 27,898,019
Nondepartmental 3,009,637 (6,052,606) (301.11) % 12,817,125
Total $60,737,773 $65,564,805 7.95 % $105,262,237
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$11,320,121 35.55o/0
4,485,195 34.22%
40,282,776 34.44o/0
24,208,744 43.02°/0
24,020,327 29.450/0
4,387,986 39.89%
2,767,719 36.40°/0
10,742,626 167.440/0
41,847,029 33.330/0
6,764,519 -89.46%
$170,827,042 38.38%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1 - Oct 31 July I - Oct 31 Percentage
1997-98 1998-99 of Change
$1,967,934 $2,046,867 4.01%
10,285,622 11,587,519 12.66 %
398,562 368,991 (7.42) %
593,341 522,037 (12.02) %
13,636,411 13,949,009 2.29 %
3,675,162 2,755,075 (25.04) %
$30,557,032 $31,229,498 2.20 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$8,269,520 24.75%
35,953,544 32.23%
2,924,162 12.62%
3,158,735 16.53%
41,847,029 33.33%
3,914,677 NA
$96,067,667 32.51%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July I - Oct 31 July I - Oct 31 Percentage Unencumbered Revised
1997-98 1998-99 of Change Balance Appropriations
$16,669,210 4.16 %
1,117,358 11.05 %
721,519 (1.52) %
2,919,452 (4.95)%
905,113 (17.47)%
1,215,557 (34.25) %
3,531,142 12.38 %
3,914,677 (2.61)%
$30,994,028 0.23 %
$16,004,203
1,006,132
732,640
3,071,626
1,096,668
1,848,674
3,142,080
4,019,577
$30,921,600
$51,405,713
2,277,990
2,499,392
6,439,861
3,244,081
617,971
$66,485,008
$68,074,923
3,395,348
3,220,911
9,359,313
4,149,194
1,215,557
4,149,113
3,914,677
$97,479,036
Percent of
Budget
Obligated
24.49%
32.91%
22.40%
31.19%
21.81%
100.00%
85.11%
N/A
31.80%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1998
General Government
Public Safety
Community Development
Recreation
Streets and Bridges
Sanitation Projects
Traffic Engineering & Communications
Other Infrastructure Projects
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
$16,854,808 $11,399,422 $5,455,386 $503,289 $4,952,097
362,350 162,220 200,130 33,978 166,153
1,081,000 204,620 876,380 835,255 41,125
1,765,783 694,048 1,071,735 204,572 867,163
23,368,665 15,508,520 7,860,145 5,248,656 2,611,489
1,412,308 1,011,272 401,036 73,631 327,405
2,403,764 2,013,806 389,958 176,673 213,285
20,446,684 8,397,297 12,049,387 6,484,139 5,565,249
13,611,340 13,611,340 13,611,340
$81,306,702 $39,391,205 $41,915,497 $13,560,192
$28,355,305
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF OCTOBER 31, 1998
Education
Capital Improvement Reserve
Total
Expenditures Unexpended Outstanding
Budget To Date Balance Encumbrances
$40,197,622 $29,840,599 $10,357,023 $10,028,204
(12,314,321) (12,314,321)
$27,883,301 $29,840,599 ($1,957,298) $10,028,204
Unobligated
Balance
$328,819
(12,314,321)
($11,985,502)
4
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Interest Revenue:
Interest on Bond Proceeds
Interest on Idle Working Capital
Total Interest Revenue
Multi Year Revenues:
Intergovernmental Revenue:
Federal Government: Garden City
Commonwealth:
Garden City
2nd Street and Gainsboro
Total Intergovernmental Revenue
Revenue from Third Parlies:
First Union Penalty Payment
Miscellaneous
Total Revenue from Third Parties
Transfers from General Fund
Total
1999
$453,473
236,402
689,875
18,822
3,141
109,150
131,113
1,141,860
$1,962,848
1998
$438,131
161,579
599,710
870,185
145,084
1,015,269
63,600
15,779
15,779
185,000
$1,815,758
CITY OF ROANOKE, VIRGINIA
SCHOOL CAPITAL PROJECTS FUND
COMPARATIVE STATEMENT OF REVENUES
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Interest Revenue:
Interest on Idle Working Capital
Total
1999
($27,425)
($27,42S)
1998
5
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
County of Boutetourt
Bedford
Customer Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Sale of Land
Interest and Fiscal Charges
Net Nonoperating Revenues (Expenses)
Net Income
FY 1999
$1,108,786
1,047,128
85,082
7,542
619,164
13,888
14,735
2,108
165,554
3,063,987
507,078
973,424
470,896
1,951,398
1,112,589
98,511
12,817
8,541
325,000
(443,509)
$1,113,948
FY1998
$1,069,942
1,010,736
77,884
8,192
503,878
254,740
2,925,372
493,019
920,365
468,272
1,881,656
1,043,716
102,881
6,670
18,727
(467,084)
(358,808)
$684,910
6
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER :31, 1998
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues
Interest on Investments
Miscellaneous Revenue
Net Nonoperating Revenues
Net Income
FY 1999
$2,580,466
272,778
37,394
183,396
32,362
55,058
36,798
3,198,252
598,674
1,691,554
327,388
2,617,616
580,636
257,370
7,498
264,868
$845,504
FY 1998
$2,490,720
284233
72 353
183 772
32985
74 054
20 795
3,158,912
595,568
1,236,811
323,262
2,155,641
1,003,271
174,213
8,914
183,127
$1,186,398
7
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Operating Revenues
Rentals
Parking Fees
Event Expenses
Advertising
Admissions Tax
Electrical
Commissions
Novelty Fees
Charge Card Fees
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Income
FY 1999
$119,427
14314
22 937
1 566
5 462
3 700
19 835
1 533
276
189,048
361,442
396,116
133,330
890,888
(701,840)
858,771
22,718
2,221
883,710
$181,870
FY 1998
$88,127
25,618
28,127
4,585
31,270
19,791
12,539
210,057
335,591
328,730
135,940
800,261
(590,204)
915,162
11,313
2,859
929,334
$339,130
8
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Interest and Fiscal Charges
Transfer from General Fund
Operating Subsidy to GRTC
Miscellaneous
Net Nonoperating Revenues
Net Income
FY 1999
$98 962
135 850
59 336
134 295
88 061
21 265
537,769
239,677
182,093
421,770
116,000
(1,357)
(189,221)
1,214,506
(514,130)
1,227
511,025
$627,025
FY 1998
$83,276
136,022
56,724
126,071
90,121
32,435
524,649
209,913
181,835
391,748
132,901
(6,351)
(116,211 )
1,047,773
926,429
$1,059,330
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Operating Revenues
Conference Center
Total Operating Revenues
FY 1999 FY1998
CONFERENCE
COMMISSION (1) CENTER (2)
TOTAL
$ - $ 1,060,917 $ 1,060,917 $ 1,059,132
1,060,917 1,060,917 1,059,132
Operating Expenses
Commission
Conference Center
Total Operating Expenses
67,723 67,723 16,622
906,802 906,802 848,141
67,723 906,802 974,525 864,763
(67,723) 154,115 86,392 194,369
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
Contributions from City of Roanoke
Contributions from Virginia Tech
Proceeds from Brick Sales
Interest on Investments
Conference Center
43,750 43,750
43,750 43,750 -
- 422
16,093 - 16,093 5,766
- (7,448) (7,448) (4,336)
103,593 (7,448) 96,145 1 ,S52
Net Nonoperating Revenues (Expenses)
Net Income Before Depreciation
35,870 146,667 182,537 196,221
Depreciation Expense/Replacement Reserve
154,996 21,219 176,215 176,167
Net Income (Loss) ($119,126) $125,448 $6,322 $20,054
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center,
as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss}
Nonoperating Revenues (Expenses)
Interest Revenue
Gain on Sale of Trigon Common Stock
Transfer from other funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
City
Information Materials Management Utility Line Fleet Risk
Systems Control Services Services Management Management FY 1999 FY 1998
$1,447,744 $42,827 $40,615 $1,078,208 $1,381,684 $1,843,802 $5,834,879 $5,338,638
1,447,744 42,827 40,61 $ 1,078,208 1,381,684 1,543,802 5,834,879 5,338,638
533,957 36,143 9,021 824,899 436,363 60,837 1,901,220 1,765,484
420,464 4,901 76,730 193,084 352,648 2,349,819 3,397,646 2,761,005
161,356 616 4,791 48,065 574,176 789,005 791,530
1,115,777 41,660 90,542 1,066,549 1,363,187 2,410,666 6,087,871 5,318,019
331,966 1,167 (49,927) 12,159 18,497 (566,854) (252,992) 20,619
63,298 (1,574) 4,004 24,543 8,893 174,307 273,470
259,490
276,713
95,068
83,298 (1,574) 4,004 24,543 8,893 174,307 273,470 631,271
$395,254 ($407) ($45,923) $36,702 $27,390 ($392,548) $20,478 $651,890
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER°S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED OCTOBER 31, 1998
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED OCTOBER 31, 1998.
BALANCE AT BALANCE AT BALANCE AT
FUN~D SEPT 30, 1998 RECEIPTS DISBURSEMENTS OCT 31, 1998 OCT 31, 1997
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
:CAPITAL PROJECTS
:CONFERENCE CENTER
~ JUVENILE DETENTION
!DEBT SERVICE
'CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINES SERVICES
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
HIGHER EDUCATION AUTH
PENSION
SCHOOL FUND
i SCHOOL CAPITAL PROJECTS
FDETC
GRANT
$36,406,901.82
4,514,891.97
15,825,265.77
1,258,353.43
(290,822.31)
35,330,250.09
912,141.79
(331.28)
(4,997,374.20)
3,301,983.04
(156,955.21)
217,211.56
1,449,211.80
501,157.34
(28,966,775.50)
9,293,770.71
5,440,771.26
1,631,988.57
11,475,356.09
(2,082,573.07)
222,839.17
1,237,002.69
$19,251 318.12
1,679 130.38
4,633 681.55
65 802.09
139 843.92
702 859.20
44 763.16
0.00
16,539,859.69
846,367.12
231,140.42
23,590.03
342,999.54
739,346.88
33,040,863.88
1,128,153.51
7,052.33
655,234.87
6,978,464.85
67,058.93
279,260.86
162,292.97
$51,463,321.72 $4, t 94,898.22 $15,672,732.64
220,145.57 5,973,876.78 5,849,534.66
4,569,964.70 15,888,982.62 22,349,073.63
400,288.02 923,867.50 1,193,873.19
457,036.14 (608,014.53) 611,821.74
932,131.23 35,100,978.06 30,552,569.50
10,419.99 946,484.96 316,355.74
0.00 (331.28) 0.00
0.00 11,542,485.49 3,223,844.00
114,133.64 4,034,216.52 2,155,081.59
101,174.75 (26,989.54) (53,442.09
4,598.38 236,203.21 246,863.18 i
68,109.02 1,724,102.32 1,791,371.23 '
82,667.42 1,157,836.80 1,851,521.40
14,530,912.40 (10,456,824.02) (12,310,012.15)
415,683.68 10,006,240.54 10,312,617.47I
417.00 5,447,406.59 0.00
2,323,698.25 (36,474.81) 855,027.95
5,268,943.58 13,184,877.36 12,304,268.47
1,863,324.07 (3,878,838.21) 0.00i
400,420.96 101,679.07 (66,715.75)1
651,617.24 747,678.4? 517,588.14 ~
TOTAL
$92,524,265.53 $87,559,084.30 $83,879,007.76 $96,204,342.07 $97,373,974.54
CERTIFICATE
HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE,
VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED OCTOBER 31, 1998.
THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
FEDERAL AGENCY BONDS
REPURCHASE AGREEMENTS
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$10,295.77
212,148.59
10,257,000.00
16,929,630.00
9,984,300.00
36,000,000.00
22,8t0,967.71
$96,204,342.07
DATE: NOVEMBER 10, 1998
DAVID C. ANDERSON, TREASURER
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Revenue
1998
1997
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
To~lRevenue
$1,739,239
1,432,600
4,271,187
9,282
$7,452,308
$1,625,523
1,413,359
2,070,654
15,450
$5,124,986
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Active Service Death Benefits
Administrative Expense
City Supplement to 65
To~lExpenses
Net Income
$3,091,117
33,108
74,289
7,198
3,210,323
$4,241,985
$2,956,672
38,710
107,329
21,621
11,782
3,136,114
$1,988,872
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
OCTOBER 31, 1998
Assets
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
1998 $305,755,261
1997 $263,979,328)
1998
($36,852)
231,925,433
1,272
18,000
$231,907,853
1997
$854,377
212,372,255
18,000
$213,244,632
Liabilities and Fund Balance-
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
$775,765
68
775,833
226,890,035
4,241,985
231,132,020
$231,907,853
$751,903
751,903
210,503,857
1,988,872
212,492,729
$213,244,632
14
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
BUDGET ANALYSIS
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Sources of Funds:
Original Revenue Estimate for Fiscal Year
Revenue Estimate Changes:
Ordinance
Number
33944
Date Revenue Tvne
07/20/98 Grants-in-Aid Commonwealth
25,000
CMERP - City - Appropriated
Reserve for Prior Year Encumbrances
Total Sources of Funds
Appropriations:
Original Appropriation Budget for Fiscal Year
Ordinance
Number Date Department
33913 07/06/98 Various
33929 07/06/98 Cultural Services
Committee
33931 07/06/98 Human Services
Committee
33942 07/20/98 Transfer to Grant Fund
33942 07/20/98 Director of Human
Development
33944 07/20/98 VISSTA
33963
34002
34020
34020
34021
34021
34030
34030
34051
34053
08/03/98 Transfer to Capital
Projects Fund
09/12/98 Various
09/21/98 Community Education
09/21/98 Transfer to Grant Fund
09/21/98 Transfer to Capital
Projects Fund
09/21/98 Building Maintenance
10/07/98 Transfer to Capital
Projects Fund
10/07/98 Contingency
10/19/98 Transfer to Capital
Projects Fund
10/19/98 Various
Total Uses of Funds
PurDose
Reappropriation of Encumbrances
Allocate Contributions to Specific
Organizations
Allocate Contributions to Specific
Organizations
Summer Food Program FY98-99
Summer Food Program FY98-99
Child Care Provider Training
Contract between VISSTA
and Social Services
Comfort Stations for Eureka and
Elmwood Parks (CMERP)
Equipment Purchases (CMERP)
Funding for Community Education
Program
Funding for Community Education
Program
Purchase of Fuel Tanks
Purchase of Fuel Tanks
Westview Terrace Property
Acquisition
Westview Terrace Property
Acquisition
Environmental Issues - Public
Works Center (CMERP)
Equipment Projects (CMERP)
1,786,576
15,245
(15,245)
25,000
115,000
78,432
10,764
(10,764)
56,860
(56,860)
10,000
(10,000)
350,000
370,100
Budget Excess (Deficit)
$168,561,934
25,000
$168,561,934
2,725,108
$168,586,934
913,532
1,786,576
$171,287,042
171,287,042
Internal Only - A
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
BUDGET ANALYSIS
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Sources of Funds:
Original Revenue Estimate for Fiscal Year
Revenue Estimate Changes:
Ordinance
Number Date Revenue Type
34015 09121/98 Schools-C M ERP-Appropriated
34050 10/19/98 Schools-CME RP-Appropriated
Reserve for Prior Year Encumbrances
Total Sources of Funds
Appropriations:
Original Appropriation Budget for Fiscal Year
Ordinance
Number Date Department
33924 07/06/98 Various
33897 07/06/98 Governor's School
33897 07/06/98 Instruction
33897 07/06/98 Governor's School
33897 07/06/98 Other Uses of Funds
33897 07/06/98 Title VI
33897 07/06/98 Instruction
33897 07/06/98 Adult Basic Education
33897 07~06/98 Instruction
33933 07~20/98 Alternative Education
33933 07/20/98 Instruction
33933 07/20/98 Homeless Assistance
33933 07/20/98 Instruction
34015 09/21/98 Various
34050 10/19/98 Various
Total UsesofFunds
Purpose
Reappropriafion of Encumbrances
Grant Local Match
Matching Funds
Grant Local Match
Transfer to Grant Fund
Grant Local Match
Retirement - VRS
Grant Local Match
Matching Funds
Grant Local Match
Matching Funds
Grant Local Match
Tuition In-State
Renovation, Construction,
and Equipment Purchases (CMERP)
Renovation, Construction,
and Equipment Purchases (CMERP)
397,275
88,497
925,597
297,275
(297,275)
53,900
(53,900)
45,386
(45,386)
22,700
(22,700)
1,193,868
(1,193,868)
30,634
(30,634)
397,275
88,497
$92,152,990
485,772
925,597
$92,152,990
1,411,369
$93,564,359
93,564,359
Internal Only - B
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
BUDGET ANALYSIS
FOR THE 4 MONTHS ENDING OCTOBER 31, t998
CONTINUED
Revenue Budget From Previous Page
Special Purpose Grant Budget
Total Revenue Budget
$93,564,359
3,914,677
$97.479.03~
Appropriations Budget From Previous Page
Special Purpose Grant Budget
Total Appropriations Budget
$93,564,359
3,914,677
$97.479.036
Internal Only - B
CITY OF ROANOKE, VIRGINIA
STATUS OF CMERP
GENERAL AND SCHOOL FUNDS
OCTOBER 3'1, '1998
Balance July 1, 1998
CMERP from prior year
General Fund
School Fund
Appropriations:
Ordinance
Number Date Department
33963 08~03~98 Transfer to Capital Projects
Fund
34002 09~08~98 Various
34015 09/21/98 Various School
34050 10/19/98 Various School
34051 10/19/98 Transfer to Capital Projects
Fund
34053 10/19/98 Transfer to Capital Projects
Fund
Appropriated Balance October 31, 1998
Unappropriated Balance October 31, 1998
Pun)ose
Comfort Stations for Eureka
and Lakewood Parks
Various Equipment
Summer Capital Projects
Various Capital Projects
Public Works Service
Center
Various Engineering
Projects
City
General Fund
$831,359
3,470,392
$4,301,751
$115,000
78,432
350,000
370,100
$913,532
$3,388,219
School
SchoolFund
$
1,379,555
$1,379,555
$
397,275
88,497
$485,772
$893,783
Internal Only -C
Balance July 1, 1998
Ordinance
N umber Date
33926 7/6/98
33937 7/20/98
33904 7/6/98
CMT305 7/17/98
33955 8/10/98
33963 8/10/98
33990 8/24/98
33949 8/19/98
33949 8/19/98
33949 8/19/98
C MT334 9/24/98
CMT378 10/20/98
34027 10/20/98
34042 10/20/98
Balance October 31, 1998
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
CAPITAL IMPROVEMENT RESERVE BALANCE
OCTOBER 31, 1998
Transfers Out
Grandin Road\Glen Heather Intersection
Garden City Phase III
Mill Mountain Improvements
Commonwealth Building-Replace Windows
Police Facility
Comfort Stations for Eureka & Lakewood Parks
Main St., Elm Ave. and Ferdinand Ave.
Architectural/Engineering Services-Schools
Integrated Technology System-Addison-Middle School
Media Management System-Schools
Salem Avenue Streetscape
Municipal South Remodeling -Additional Office
Equipment
Williamson Road Corridor Study
Property Acquisition - Lafayette/Cove Sidewalks
$3,462,460
(75,000)
(135,500)
(50O,0OO)
(9,00O)
(222,3OO)
(8,548)
(189,872)
(540,000)
(354,640)
(56,381)
(2,000)
(2,2OO)
(50,ooo)
(20,000)
$1~297,019
Capital Improvement
Reserve
Storm Drains
Economic Development
Parks
Streets and Bridges
Buildings and Structures
Public Improvement Bonds
Series 1992A
Storm Drains
Public Improvement Bonds
Series 1996
Storm Drains
Parks
Buildings
Bridges
Streets and Sidewalks
Employee Parking
Internal Only - D
Appropriations Transfers Balance
$35,321
107,674
9,901
312,209
236,290
$701,395
Appropriations
$328,640
Appropriations
$1,001,803
1,120,709
823,819
1,535
1,154,547
5OO,OOO
$4,602,413
(2,000)
(215,786)
(11,2OO)
($228,986)
Transfers
Transfers
(69,O86)
($69,086)
$35,321
105,674
9,901
96,423
225,090
$472,409
Balance
$328,640
Balance
$1,001,803
1,120,709
823,819
1,535
1,085,461
500,OOO
$4,533,327
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
CAPITAL IMPROVEMENT RESERVE BALANCE
OCTOBER 31, 1998
(CONTINUED)
Public Improvement Bonds
Series 1997
Appropriations Transfers Balance
Public Improvement Bonds $13,010,000
Storm Drains (315,000)
Economic Development (75,000)
Parks (62,000)
Schools (9,193,312)
Buildings (2,295,000)
Bridges (561,588)
Streets and Sidewalks (508,100)
Public Improvement Bonds
Series 2000
Appropriations Transfers
$13,010,000
(315,000)
(75,000)
(62,000)
(9,193,312)
(2,295,000)
(561,588)
(508,100)
Balance
Streets & Sidewalks ($50,000) ($50,000)
Schools (2,169,988) (951,021) (3,121,009)
Storm Drains (135,500) (135,500)
Buildings (222,300) (222,300)
Parks (508,548) (508,548)
($2,169,988) ($1,867,369) ($4,037,357)
Balance October 31, 1998
$3,462~460 ($2,165,441) $1~297,019
Note: Bonds authorized but not issued include $7,500,000 for the Roanoke River Flood Reduction Project approved
through voter referendum in Apdl 11, 1989 and $26,020,000 general obligation public improvement bonds appr(~ved
through voter referendum on November 4, 1997.
Internal Only - D
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
INTEREST INCOME ANALYSIS
FOR THE 4 MONTHS ENDING OCTOBER 31, 1998
Balance July 1,1998
Interest Earned:
Virginia AIM Funds $453,473
Investments 236,402
Ordinance
Date Number Description
09/08/98 33997 Carilion Training Incentive
Balance Available October 31, 1998
$3,607,876
689,875
($310,000)
$3,987,751
Other Amounts Available for Appropriation
VDOT Local Match Funding - FY 1995-96
12,305
Developer Contributions - Planning Department
Tinker Creek
Orr Branch Drainage
Lick Run Downstream
Balance Available October 31, 1998
6,700
21,242
12,980
40,922
$53,227
Internal Only - E
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
December 11, 1998
Sandra H. Eakin
Deputy City Clerk
File ff~0
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34118-120798 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for adjustments to certain
General Fund revenue estimates for fiscal year 1999. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. *Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Superintendent for Operations, Roanoke City Public Schools
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA~DECT.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34118-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Revenue
General Property Taxes
Real Estate Tax (1) ........................................
Personal Property Tax (2-3) .................................
Penalties and Interest (4) ...................................
$ 67,678,685
41,629,411
20,716,485
700,000
Other Local Taxes
Utility Consumer Tax (5-6) ...................................
Recordation and Probate Tax (7-6) ............................
Franchise Tax (9) .........................................
Bank Stock Tax (10). .......................................
$ 52,032,919
11,331,900
510,000
942,345
900,000
Permits, Fees and Licenses
Permits and Fees (11-13) ...................................
$ 698,800
669,800
Grants-In-Aid-Commonwealth
Non Categorical Aid (14) ....................................
Other Categorical Aid (15) ...................................
$ 40,384,167
1,462,765
14,307,133
1) Current Year
Real Estate Tax (001-002-1234-0101) $ 70,000
2) Current Year Personal
Property Tax (001-020-1234-0130) (760,000)
3) Delinquent
Personal Property
4) Penalties and Interest
5) Electric Utility Tax
6) Cellular Telephone Tax
7) Recordation
(Grantor's) Tax
8) Recordation
(Grantee's) Tax
9) Cable Television
Franchise Tax
10) Bank Stock Tax
11) Electrical Inspection Fees
12) Plumbing Inspection Fees
13) Building Inspection Fees
14) Rental CarTax
15) Sales Tax Rebate
(001-020-1234-0134)
(001-020-1234-0145)
(001-020-1234-0203)
(001-020-1234-0229)
(001-020-1234-0214)
(001-020-1234-0216)
(001-020-1234-0238)
(001-020-1234-0235)
(001-020-1234-0308)
(001-020-1234-0309)
(001-020-1234-0310)
(001-020-1234-0605)
(001-020-1234-0202)
$ 60,000
100,000
150,000
45,000
75,000
20,000
90,000
(100,000)
20,000
10,000
45,000
135,000
40,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
December 7,
1998
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Fiscal Year 1999 Revenue Estimate Adjustments
Dear Mayor Bowers and Members of Council:
The Year End, June 30, 1998 monthly financial report was presented to City Council on
August 3, 1998. Even though collections exceeded the revenue estimate by $709,996,
personal property revenues significantly underperformed the revenue estimate. Growth
in personal property totaled 1.37% compared to previous years' growth ranging from
approximately 5% to 10% annually.
In FY 1998, the Commissioner of the Revenue changed assessment books from the "Red
Book" to the 'NADA" book. This was an appropriate change to be consistent with other
localities throughout the region and state and to implement the "No Car Tax" program
mandated by the Commonwealth of Virginia. Statistical analyses indicate that the
average assessment values are 2% less when using the NADA book, thus having a
similar impact on revenue.
Another factor impacting the personal property revenues is the decline in machinery and
tool assessment values by businesses. Businesses pay tax based on the depreciated
value of their equipment. Our review indicates that the overall value of equipment is
depreciating at a faster rate than the purchase of new equipment. Machinery and tool
assessments for fiscal year 1998 were $68,744,940 compared to $84,267,488 for fiscal
year 1997, a 22.58% reduction. This is the type of trend that improves when a large
corporation with a significant investment in equipment expands or relocates to Roanoke.
The June 30, 1998 financial report stated that we would continue our analyses of
personal property and other revenues in comparison with the estimates for fiscal year
1999 and upon completion of our annual external audit, advise City Council as to
whether revenue estimates should be adjusted. As a reminder, the revenue estimate for
fiscal year 1999 personal property revenue was established and adopted before
assessments and collections were finalized for fiscal year 1998. Thus, we were not able
Honorable Mayor and Members
of City Council
December 7, 1998
Page 2
to fully anticipate the impact of change of the assessment book on personal property
revenues. Now that the audit is complete, it is our opinion that personal property and
bank stock franchise tax revenues will not meet their revenue estimates for fiscal year
1999. Bank Stock franchise taxes fluctuate annually based on the net capital of banks
in our locality. Collections dropped significantly in fiscal year 1998 and we believe
collections for fiscal year 1999 will be in a similar range. We would also point out that
the real estate tax estimate is being increased to anticipate the one-time collection of roll
back taxes prompted by the rezoning of property along Interstate 581. Fortunately the
under performance of personal property and bank stock franchise taxes will be offset by
various other revenues that we now believe will exceed their estimates.
The attached budget ordinance reduces personal property and bank stock franchise tax
and increases various other revenue estimates. The net effect to the overall General
Fund budget is zero. These adjustments will not require an adjustment to funding for
the School Administration. As a matter of procedure, we "settle up~ the difference
between the original budgetary commitment and actual revenues collected as we close
each fiscal year. We recommend that City Council adopt the accompanying budget
ordinance to adjust revenue estimates as detailed on the attached page.
Sincerely,
Director of Finance
JDG/JAH:s
Attachment
C:
W. Robert Herbert, City Manager
Wllburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Director, Public Safety
W'flliam F. Clark, Director, Public Works
Glenn D. Ratcliffe, Director, Human Development
E. Wayne Harris, Superintendent, Roanoke City Schools
Richard Kelley, Assistant Superintendent
Diane Akers, Budget Administrator
City of Roanoke
Revenue Collections
Estimates and Recommended Increases/Decreases
Real Estate
Personal Property
Delinquent Personal Property
Penalties and Interest
Utility Tax - Electric
Cellular Telephone Tax
Recordation Tax - Grantors
Recordation Tax - Grantee
Bank Stock Tax
Cable TV Franchise
Electrical Inspection
Plumbing Inspection
Building Inspection
Rental Car Tax
Sales Tax Rebate
Current FY99 Recommended
Revenue Increase
Estimates {Decrease)
$ 41,559,411 $ 70,000
21,187,485 (760,000)
225,000 60,000
600,000 100,000
5,850,000 150,000
256,800 45,000
275,000 75,000
105,000 20,000
1,000,000 (100,000)
750,000 90,000
95,000 20,000
52,000 10,000
210,000 45,000
475,000 135,000
270,000 40,000
Adjusted FY99
Revenue
Estimates
$ 41,629,411
20,427,485
285,000
700,000
6,000,000
301,800
350,000
125,000
900,000
840,000
115,000
62,000
255,000
610,000
310,000
72,910,696 $ 0 $ 72,910,696
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCEV
215 Ghuroh Avenue, $.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220 '~8
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
December 7, 1998
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Members of Council:
We are very pleased to present our audited fiscal year 1998 Comprehensive Annual Financial
Reports for the City of Roanoke and the City of Roanoke Pension Plan. Both documents have
unqualified (the best) opinions from our external certified public accountants.
The unaudited General Fund Capital Maintenance and Equipment Replacement Program
(CMERP) of $3,470,392 reported to you at the August 3, 1998 Council meeting is
unchanged. The unaudited School Fund Capital Maintenance and Equipment Replacement
Program (CMERP) of $1,379,555 reported to you is also unchanged. These balances are
available for future appropriation ordinances to be approved by City Council. The sound
financial condition of our governmental, proprietary, and fiduciary operating funds is
attributable to those difficult decisions which City Council makes to allocate the City's limited
resources to meet the needs of our customers, the citizens of Roanoke.
A special thank you for "teamwork" goes to Mr. Jesse A. Hall, Deputy Director of Finance, Ms.
Ann Allen, Manager of Accounting Services, Ms. Joyce Sparks, Retirement Administrator,
Ms. Rosemary Trussell, Retirement Accountant, Ms. Patti Saunders, Finance Administrative
Secretary, Ms. Angelita Plemmer, Public Information Officer, Mr. Phillip Sparks, Chief of
Economic Development, Ms. Linda Bass, Economic Development Specialist, and the entire
Department of Finance staff for their professional and dedicated work in the preparation of
these complex Annual Financial Reports.
Honorable Mayor and Members
of City Council
December 7, 1998
Pase 2
I would be pleased to answer any questions you may have regarding the two Annual Financial
Reports.
Sincerely,
Director of Finance
JDG:s
Enclosures
CC:
W. Robert Herbert, City Manager
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Will Claytor, Director, Real Estate Valuation
Robert H. Bird, Municipal Auditor
Arthur B. Crush, III, Clerk of Circuit Court
David C. Anderson, Treasurer
George M.'McMillian, Sheriff
Donald S. iCaldwell, Commonwealth's Attorney
Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director of Public Works
George C. :Snead, Jr., Director of Public Safety
Kit B. Kiser, Director of Utilities and Operations
Glenn Radcliffe, Director of Human Development
Phil Sparks, Chief, Economic Development
Wayne Harris, Superintendent of Schools
Richard Kelley, Assistant Superintendent of Operations
Angelita Plemmer, Public Information Officer
Dana Long, Chief, Billings and Collections
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 11, 1998
File #20-60-184-337
Deputy City Clerk
Stanley H. Puckett, President
L. H. Sawyer Paving Co., Inc.
496 Glenmore Drive
Salem, Virginia 24153
Dear Mr. Puckett:
I am enclosing copy of Ordinance No. 34120-120798 accepting the bid of L. H. Sawyer
Paving Company, Inc., in the amount of $262,506.95, for construction of a new parking lot
located on the north side of Church Avenue between 5th and 6th Streets, S. W., and
expansion of an existing parking lot located on Luck Avenue; and rejecting all other bids
made to the City for the work. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 7,
1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit .B? Kiser, Director, Utilities and Operations
H:L~.GENDA98~DF.~7.WPD
Stanley H. Puckett
December 11, 1998
Page 2
pc:
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENI)A~DEC'7,WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 11, 1998
File #20-60-184-337
SANDlOt H. EAKIN
Deputy City Clerk
M. Wayne Hylton, Jr., Vice-President
S. R. Draper Paving Company
4742 Old Rocky Mount Road
Roanoke, Virginia 24014
Dear Mr. Hylton:
I am enclosing copy of Ordinance No. 34120-120798 accepting the bid of L. H. Sawyer
Paving Company, Inc., in the amount of $262,506.95, for construction of a new parking lot
located on the north side of Church Avenue between 5th and 6th Streets, S. W., and
expansion of an existing parking lot located on Luck Avenue; and rejecting all other bids
made to the City for the work. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, December 7,
1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
~'~ ~t'~'Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure.
IN THE COUNCIL OF THE CITY OF ROANOKE, VI~G~
The 7th day of Decelllber, 1998.
No. 34120-120798.
AN ORDINANCE accepting the bid of L.H. Sawyer Paving Company, Inc., for the
construction of a new parking lot located on the north side of Church Avenue, between 5~' and 6~
St~et% and the expansion of an existing parking lot located on Luck Avenue, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of L.H. Sawyer Paving Company, Inc., in the total amount of $262,$06.95
for the construction of a new parking lot located on the north side of Church Avenue, between Sa
and 6~ Streets, and the expansion of an existing parking lot located on Luck Avenue as more
particularly set forth in the City Manager's report dated December 7, 1998, to this Council, such bid
being in full compliance with the City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the Office of Supply Management, be
and is hereby ACCEPTI~.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to b~ in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in fi~ll force and effect upon its passage.
ATTEST:
city C erk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File #20-60-184-337
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34119-120798 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $289,507.00, in connection with a contract with L. H. Sawyer Paving Company, in the
amount of $262,506.95, for construction of a joint use parking facility in the vicinity of the
Jefferson Center complex. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDAgg~DF_,CT.WI~D
James D. Grisso
December 11, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA98'~DEC?.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34119-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government
Employee Parking (1) .......................................
Capital Improvement Reserve
Public Improvement Bonds Series 1996 (2) ......................
1) Appropriated from
BondFunds (008-056-9698-9001) $ 289,507
2) Employee Parking (008-052-9701-9192) (289,507)
$ 16,834,315
989,507
$ 12,529,971
3,611,859
.BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
December 7, 1998
Council Report No. 98-183
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
JEFFERSON CENTER PARKING LOTS, PROJECT 6392
BID NO. 98-10-39
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
Respectfully submitted,
Carroll E. Swain/Chairman
W. Alvin Hudson
Kit B. Kiser
CES/PCS/kw
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
December 7, 1998
Council Report No. 98-183
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
JEFFERSON CENTER PARKING LOTS, PROJECT 6392
BID NO. 98-'10-39
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/PCS/kw
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
December 7, 1998
Council Report No.
98-183
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
JEFFERSON CENTER PARKING LOTS, PROJECT 6392
BID NO. 98-10-39
Background on the subject in chronological order is as follows:
The project consists of a joint use parking facility in the vicinity of the Jefferson
Center complex to satisfy the parking needs for 1) City employees in the downtown
area, and 2) Jefferson Center tenants and patrons, including City employees who
work at that facility.
Approximately 830 City employees in the downtown area drive a private vehicle to
and from work each day. One hundred fifty (150) of these employees receive free
parking privileges from the City at various locations during the normal work day.
Additional employees can park free in the City parking facilities during evening and
weekend periods. The proposed parking facilities will add 114 parking spaces.
Construction of a new parking lot is proposed on City property located on the north
side of Church Avenue, between 5th and 6th Streets (66 spaces). The project also
proposes the expansion of an existing parking lot located on Luck Avenue (48 new
spaces). The parking lots will be lighted and landscaped.
II.
Current situation is as follows:
A. Project for the Jefferson Center Parking Lots was advertised on Sunday October 18.
1998, and bids were publicly opened and read aloud by D. Darwin Roupe, Manager,
Office of Supply Management, on Tuesday, November 10, 1998.
B. Two (2) bids were received for the project with the Iow bid being submitted by L. H.
Sawyer Paving Company, Inc., 496 Glenmore Drive, Salem, Virginia 24153, in the
amount of $262.506.95 for the contract.
C. The total construction cost of the project is estimated as follows:
Construction Contract $282,507
Contingency 27.000
Total $289,507
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
JEFFERSON CENTER PARKING LOTS, PROJECT 6392
BID NO. 98-10-39
December 7, 1998
Page 2
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
C. Schedule
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manager to execute a unit price contract, in a form approved by
the City Attorney, with L. H. Sawyer Paving Company. Inc.. in the amount of
$262.506.95 with a June 1, 1999, completion date and a project contingency of
$27,000 for the construction of a new parking lot located on the north side of Church
Avenue, between 5th and 6th Streets (66 spaces). The project also proposes the
expansion of an existing parking lot located on Luck Avenue (48 new spaces). The
parking lots will be lighted and landscaped.
Cost is 26.4% above the Engineer's estimate of $207,608. The two bids
received were within 8.3% of each other. Rebidding the project is not
expected to reduce the total project cost.
Funding is available in Public Improvement Bonds Series 1996 and may be
appropriated to an existing account.
Schedule for the project will be satisfied; the project will be completed by the
Summer of 1999.
Do not authorize the City Manager to execute a contract with L. H. Sawyer Paving
Company, Inc.
1. Cost would be based on future bids.
2. Funding would remain in the Public Improvement Bonds Series 1996.
3. Schedule for the project will be delayed.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
A. Authorize the City Manager to execute a unit price contract, in a form approved by
the City Attorney, with L. H. Sawyer Paving Company, Inc., in the amount of
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
JEFFERSON CENTER PARKING LOTS, PROJECT 6392
BID NO. 98-10-39
December 7, 1998
Page 3
PCS/kw
Attachment:
C:
$262,506.95 with a June 1, 1999, completion date and a project contingency of
$27.000 for the construction of a new parking lot located on the north side of Church
Avenue, between 5th and 6th Streets (66 spaces). The project also proposes the
expansion of an existing parking lot located on Luck Avenue (48 new spaces). The
parking lots will be lighted and landscaped.
Transfer $289,507 from Public Improvement Bonds Series 1996 to Employee
Parking Account 008-056-9698.
Bid Tabulation
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
JEFFERSON CENTER PARKING LOTS
PROJECT 6392
BID NO. 98-10-39
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Tuesday,
November 10, 1998, at 2:00 p.m.
L. H. Sawyer Paving Company, Inc. t~262,506.95
S. R. Draper Paving Company $284,352.75
Estimated Cost:
Office of the City Engineer
Roanoke, Virginia
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 11, 1998
File ~60-70-188
SANDRA H. EAKIN
Deputy City Clerk
Jerry McNeil, President
Williams Painting & Remodeling, Inc.
2314 Ridgefield Street, N. E.
Roanoke, Virginia 24012
Dear Mr. McNeil!
I am enclosing copy of Resolution No. 34122-120798 accepting the bid of Williams
Painting and Remodeling, Inc., in the amount of $733,000.00, for construction of the Peters
Creek Road Fire-EMS Station $4; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire-EMS
H:~AGENDA~DEC7.WlPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 11, 1998
File ~60-70-188
SANDRA H. EAKIN
Deputy City Clerk
Kirk Perdue, Estimator
U. $. Construction Co. of Roanoke, Inc.
8201-C Williamson Road
Roanoke, Virginia 24019
J. W. Christenbury, Jr., President
Acorn Construction, LTD
P. O. Box 625
Roanoke, Virginia 24175
Jack Loeb, Jr., President
Loeb Construction Company
P. O. Box 8156
Roanoke, Virginia 24014
Keith M. Dodson, Vice President
Avis Construction Company, Inc.
P. O. Box 11985
Roanoke, Virginia 24022
Betty A. Hauser, Corporate Secretary
Breakell, Inc.
P. O. Box 6414
Roanoke, Virginia 24017
Dear Ms. Hauser and Gentlemen:
I am enclosing copy of Resolution No. 34122-120798 accepting the bid of Williams
Painting and Remodeling, Inc., in the amount of $733,000.00, for construction of the Peters
Creek Road Fire-EMS Station $4; and rejecting all other bids made to the City for the work.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, December 7, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
H:~tGENDAg~DECT.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34122-120798.
AN ORDINANCE accepting the bid of Williams Painting and Remodeling, Inc., for
construction of the Peters Creek Road Fire-EMS Station ~4, upon certain terms and conditions, and
awarding a contract therefor; authorizing the proper City officials to execute the requisite contract
for such work; rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of W'dliams Painting and Remodeling, Inc., in the total amount of $733,000
for construction of the Peters Creek Road Fire-EMS Station #4, as more particularly set forth in the
City Manager's report dated November 16, 1998, to this Council, such bid being in full compliance
with the City's plans and specifications made therefor and as provided in the contract documents
offered said bidder, which bid is on file in the Office of Supply Management, be and is hereby
ACCEPTED.
2.
The City Manager or the Assistant City Manager and the City Clerk are hereby
nuthorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid. '
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 11, 1998
File ~60-70-188
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34121-120798 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $798,000.00, in connection with a contract with Williams Painting and Remodeling, Inc.,
in the amount of $733,000.00, for construction of the Peters Creek Road Fire/EMS Station
No. 4. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, December 7, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire-EMS
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 7th day of December, 1998.
No. 34121-120798.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Capital Projects Fund appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 1,160,350
Peters Creek Road Fire Station (1) ........................... 870,000
Capital Improvement Reserve 12,813,340
1996 Series Public Improvement Bonds (2) ..................... 3,735,327
1 ) Appropriated from
Bond Funds (008-052-9677-9001) $ 798,000
2) Buildings (008-052-9701-9183) (798,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance
shall be in effect from its passage.
ATTEST:
City Clerk.
/ ,Wg'~-'~ ~. ~ .- ' ,,~
Mayor
CITY OF ROANOKE,
CITY COUNCIL
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536 '~
Telephone: (540) 853-2541
Fax: (540) 853-1145
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda E Wyatt
December 7, 1998
The Honorable David A. Bowers
and Members of City Council
Roanoke, VA
Subject: Bid Committee Report
By this letter I am requesting City Council remove Bid Committee Report 98-179
from the table and consider the report under the action items on Council's agenda
December 7, 1998. Attached is the letter to me from W. Robert Herbert, City Manager,
verifying that Williams Painting and Remodeling, Inc. is the Iow bidder meeting all bid
specifications for construction of our Fire/EMS Station ~ on Peters Creek Road. I
believe it is important to move this report back on Council's action agenda to proceed
with this public safety project.
Thank you for your attention to this matter.
rely,
~Oarroll E. 'Swain
Chair, Bid Committee
CC:
W. Robert Herbert, City Manager
Mary Parker, City Clerk
Wilburn Dibling, City Attorney
James Grisso, Finance Director
William Clark, Director of Public Works
George Snead, Director of Public Safety
Office of the City Manager
December 7, 1998
The Honorable Carroll Swain
Chairman, Council Bid Committee
Roanoke, VA
Dear Councilman Swain:
Subject: Bid Committee Report #98-176
During the November 16, 1998, City Council meeting, the Bid Committee report
on the Peters Creek Road Fire/EMS Station was tabled. My staff has carefully
reviewed this matter, and I am requesting that you remove the report from the table and
consider the report during the December 7, 1998, Council meeting.
Based on careful review of the bids submitted for Fire/EMS Station #4, Williams
Painting and Remodeling, Inc. is the Iow bidder meeting all bid specifications. Williams
Painting and Remodeling, Inc. conforms with all requirements of the bid request. Their
bid package is complete, containing a bid form, minority and women-owned business
certification form, employment project form, and appropriate bid security.
In 1995, the city attorney's office strengthened the city's construction documents
as to licensure requirements for general contractors and subcontractors. Attached is
Section 7 of the standard city contract which requires the general contractor doing city
work to verify that all subcontractors hold all required state and local licenses, including
State Contractor's license and city business license (Attachment A). Also, attached is
the contractor's certification form (Attachment B). Any general contractors doing work
for the city must comply with this licensure requirement.
Our city attorney's office has received the November 20, 1998, correspondence
(Attachment C) from Mr. Stan Barnhill, Woods, Rogers & Hazlegrove, who represents
Williams Painting and Remodeling, Inc., concerning his client and the above-mentioned
bid. As indicated in Mr. Barnhill's correspondence, Williams Painting which bid on the
Fire/EMS Station project is a new corporate entity incorporated in June 1998. Please
note under the last sentence on the first page of Mr. Barnhill's correspondence that the
company has its own policies for doing business, specifically including prohibition
against using unlicensed subcontractors on its projects.
Room 364 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138
The Honorable Carroll Swain
Page 2
December 7, 1998
It is important that this public safety project move forward, and I again concur
with the Bid Committee's recommendations and recommend Council's approval of this
general contractor's Iow bid meeting specifications.
Respectfully,
W. Robert Herbert
City Manager
CC:
The Honorable David A. Bowers and Members of City Council
The Honorable W. ^. Hudson, Member of Bid Committee
Mary Parker, City Clerk
Wilburn Dibling, City Attorney
James Grisso, Finance Director
William Clark, Director of Public Works
George Snead, Director of Public Safety
ATTACHMENT A
~ SUBCONTRACTO~.~
7.1
Licensure: The Contractor shall comply with Title 54.1, Chapter 11, of the ~
with respect to licensure of subcontractors employed to work on the project. The
Contractor represents that it has verified that all subcontractors hold all required State
and local licenses, including State Contractor's license and City business license. The
Contractor shall verify that any additional subcontractors employed to work on the
project, subsequent to the initial verification, hold all required State and local licenses,
including State Contractors license and City business license. The Contractor further
states that it has submitted the Contractor's Certification as to Licensure of
Subcontractors Form to the City Engineer. This constitutes a material part of the
Contractor's Contract with the City.
CITY OF ROANOKE. VIRGINI.~,
CONTRACTOR'S CERTIFICATION
AS TO
LICENSURE OF SUBCONTRACTOR;
Contractor agrees to comply with Title 54.1, Chapter 11, Code of Virginia (1950), as
amended, with respect to licensure of subcontractors employed to work on the Project.
Contractor represents that it has verified that all subcontractors, currently identified to work
on the Project, hold all required State and local licenses, including State contractors license and
City business license. Contractor agrees that it will verify that any additional subcontractors
employed to work on the Project, subsequent to the date of this Certification, hold all required
State and local licenses, including State contractors license and City business license. This
Certification shall constitute a material part of the Contractor's contract with the City.
Contractor's Name
By
Title
Commonwealth of Virginia
of To-wit:
I, , a Notary Public in and for the
Commonwealth of Virginia, do hereby certify that
whose name is signed to the foregoing, has subscribed, sworn to and acknowledged the same
before me this ~ day of , 19
My Commission expires:
Notary Public
Project:
Clean and Paint Exterior Wall~
Public Work~ Service Center
lofl
Contractor's Certification as to
Licensure of Subcontractors
Rev. 7/1/97
ATTACHMENT C
ROGERS
Attorneys al Law
Dlre~DMNumhe~.
$40 9~-7~7
November 20, 19911
Via l~ax and _Regular. . Mail
Wilburn C. Dibling, Jr., Esq.
Roanoke City Attorney
464 M, micipnl Buildi,$
Roanoke,. V'n~inia 24011
In Re: Williams Painting_ & Remodeling._ Inc.
I am writing you on behalf of Williams Painting & Remodeling, Inc. As you know,
Williams l:,.Intl.., recemly su~ a bid to the City to build the new fire station on Peters
Creek Road. In tim course of a recent Coum/l m~ing in which Williams Pa/nting's bid was
under con~~ one of thc members of Coundl publicly ~od c~tain ~ stntements
regarding Willimna Pnlmlng~ including the allegation that the ~npany had a p~ of u~6ng
tmlicemed m~e, on~ on ita projects. I understand that theae statements were videotaped
and wee repented last even;n~o on Chmu~ 3, the public nee, em cable channel I also
understand that the City has no editorial control over what the T.V. channel ln'oadea~ from
W'dHnm~ Painting is quite dintressed that these comments, so demaging to its business
~utetion, were aired during tho Cmmcil meeting. The "Williams P~ which bid on thc
fire station project is not thc same corporate cmity ns thc "W~llinm. Painti---~ that pcrfomied
work on 1he.two projects performed in 1995 and t 997 which the Council member referred to
during the meeting. The cra'trot bidder was inoorpotated in June of 1998. At the time of
incorporation, the new oompany purchased some, but not all of the assets of the former
"W'~ Painting, '+ which had been in brininess in Roanoke for a number of yeats. The
name "W'dliams PalntlnS" was, in fi~ct, one of the assets pumhnsed, end the new corporation
~me of the former employees of the old W'dliams Paintins, the new con. ration has a
different Im~dont and a cHfferont group of experi~ profensionals in chargm of construction
sc~. M°reove~, thc company has its own policies for doing business, which imlude a
prohibition against using untioenged subeo~ on its projects.
P, O. Box 14125 / Roanoke. V'trginia 24038-4125
JO Sou~h Jeffc~on Street, Su~ 14aO / Rt.u~a:e. V~,iuia 2JA}I ]
~ ~-7f~ 1 ~3 552-45291 Fax ~ 983-771 I
SE~T BY:~X)D$,ROCd~$,~lA21.EF~O;ll-20-98 ;12:57PM ; Roanoke--, ;# ~/ ~
Wflbum C. Diblin$, Jr., Esq.
November 20, 1998
Page 2
~ employees of thc new Williams Painting who previously worked for the
former company of the same name have informed current mnn. a~ornent that the former
company did not use nnlicense~ subcontractors for the two projoots r~fb-rrcd to by thc Council
member during h~r ~L Regardl~ however, of the trulh or falsity of tho statement as
it applies to the old Williams Painti~, it cermlnly is an untrue ,~nne~ as ii applies to the
current Williams Painting.
The ~uttcnt Williams Painting respecK~y requests that member of Council rcfrain
from making statements with similar defamatory c. ontcnt about the com.r~ny in thc future.
Williams Painting, as the low bidder for the fire s~ation proj~ renudna hopeful that it will be
awarded the contract for the project ami will be given the oppommity to fulfill its contract
competently through the une of its own forces and those of its Uecmed sub~o~.
Thank you for your attention to this znnt~.
Sincerely,
Wooos, Roo]~.s & ~Rov~ P.L.C.
D. Stun Ba,mhill
CITY '~';.!~'".'--' ~' :'"N'~vember 16, 1998
Council Report No, 98-179
'98 'T
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE - EMS STATION//4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W, Alvin Hudson
William F, Clark
CES/LBC/fm
Attachment: Bid Committee Report
c:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
November 16, 1998
Council Report No. 98-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Commumty Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
November 16, 1998
Council Report No. 98-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
II.
~,~Q[DJJD~ on the subject in chronological order is as follows:
Bids. following Droner advertisement, were publicly o_oened and read aloud, by
D. Darwin Roupe, Manager of Supply Management, on October 22, 1998 at
2:00 pm.
Six (6) bids were received with Williams Painting and Remodeling, Inc., of
Roanoke, Virginia, submitting the Iow bid in the amount of $733.000.00 and
240 consecutive calendar days.
C. Pro!ect consists of the following:
This is a two bay station with extended bays to accommodate EMS
vehicles as well.
2. The station is designed for men and women.
There is a multi-purpose room that can be used as a community room,
for voting machines as well as for fire training.
4. All site work is part of the contract price.
Current situation is as follows:
A. The Dro!ect has been bid and now needs to be constructed.
III.
Issues in order of importance are as follows:
A. Comnliance of the bidders with the requirements of the contract documents for
bidding.
B. Amount of the Iow bid.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
Page 2
IV.
Funding of the oro!ect.
Time of com_oletion.
Alternatives in order of feasibility are as follows:
Award a lUmD sum contract to Williams Painting and Remodeling, Inc. of
Roanoke, Virginia in the amount of $733.000.00 and 240 consecutive calendar
days to complete the construction of Fire-EMS Station #4 in accordance with
the contract documents as prepared by LMW, P.C., Engineering, Architecture,
Surveying of Roanoke, Virginia.
(;:grnnliance of the bidders with the requirements of the contract
documents for bidding was met.
2, Amount of the Iow bid is acceptable.
F~ll~ding of the _oro!ect in the amount of $870,000 was included in the
1996 General Obligation Bond Issue.
Time of comoletion is acceptable. It is specified to be completed in 240
consecutive calendar days.
B. ~ and do not award a contract at this time.
Comoliance of the bidders with the requirements of the contract
documents for bidding would not be an issue,
Amount of the Iow bid would probably increase when rebid at a later
date.
3. Fundina of the oro!ect would not be encumbered at this time.
4. Time of comnletion would be extended.
Recommendation is as follows:
City Council concur in Alternative "A" and take the following action:
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
Page 3
Authorize the City Manager to enter into a contractual agreement, in form
approved by the City Attorney, with Williams Painting and Remodeling, Inc. of
Roanoke, Virginia, to construct the Peters Creek Road Fire-EMS Station #4 in
accordance with the contract documents as prepared by LMW, P.C.,
Engineering-Architecture, Surveying of Roanoke, Virginia, in the amount of
$733.000.00 dollars and 240 consecutive calendar days construction time.
Aooronriate the following fundirlg from the 1996 General Obligation Bond Issue
to the capital projects account 008-052-9677-9001 "Peters Creek Road Fire-
EMS Station No. 4."
Contract Amount
Project Contingency ~
Reproduction of Contract
Documents (40 sets)
Total
$733,000.00
58,800.00
$798,000.00
Project contingency includes funding for
advertising, telephone and other miscellaneous
expenses.
Re!ect the other bids received.
CES/LBC/fm
Attachment: Bid Tabulation
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BID~.
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2 '
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on October
22, 1998, at 2:00 p.m.
CONTRACTOR LUMP SUM BOND
Williams Painting and Remodeling, Inc. $733,000 Yes
Breakell, Inc. $736,222 Yes
U.S. Construction Co. of Roanoke $752,324 Yes
Loeb Construction Company $759,995 Yes
Acorn Construction, Ltd. $764,000 Yes
Avis Construction Company, Inc. $768,000 Yes
Specified time of 240 consecutive calendar days..
Estimated Cost: $760.000
LMW, P.C.
Engineering-Architecture-Surveying
102 Albemarle Avenue, S.E.
Roanoke, Virginia 24013
Office of the City Engineer
Roanoke, Virginia
November 16, 1998
:iN°vember 16, 1998
Council Report No. 98-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE - EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin Hudson
CES/LBC/fm
Attachment: Bid Committee Report
C.'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
November 16, 1998
Council Report No. 98-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Commumt¥ Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
November 16, 1998
Council Report No. 98-179
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
I1.
III.
Background on the subject in chronological order is as follows:
A. Bids. following orooer advertisement, were Publicly opened and read aloud, by
D. Darwin Roupe, Manager of Supply Management, on October 22, 1998 at
2:00 pm.
B. Six (6) bids were received with Williams Painting and Remodeling, Inc., of
Roanoke, Virginia, submitting the Iow bid in the amount of $733,000.00 and
240 consecutive calendar days.
C. Pro!ect consists of the following:
1. This is a two bay station with extended bays to accommodate EMS
vehicles as well.
2. The station is designed for men and women.
3. There is a multi-purpose room that can be used as a community room,
for voting machines as well as for fire training.
4. All site work is part of the contract price.
Current situatiorl is as follows:
A. The _oro!ect has beer bid and now needs to be constructed.
Issues in order of importance are as follows:
A. Compliance of the bidders with the requirements of the contract documents for
bidding.
B. Amount of the Iow bid.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
Page 2
IV.
Co
Funding of the 9ro!ect.
Time of completion.
Alternatives in order of feasibility are as follows:
A. Award a lum~ sum contract to Williams Painting and Remodeling, Inc. of
Roanoke, Virginia in the amount of $733.000.(~0 and 240 consecutive calendar
days to complete the construction of Fire-EMS Station #4 in accordance with
the contract documents as prepared by LMW, P.C., Engineering, Architecture,
Surveying of Roanoke, Virginia.
1. Compliance of the bidders with the requirements of the contract
documents for bidding was met.
2, Amount of the I~w bill is acceptable.
3. Fundin~o of the pro!ect in the amount of $870,000 was included in the
1996 General Obligation Bond Issue.
4. Time of completion is acceptable. It is specified to be completed in 24(~
consecutive calendar days.
B. Reject ~11 bid8 and do not award a contract at this time.
1. Compliance of the bidders with the requirements of the contract
documents for bidding would not be an issue.
2. Amount of the Iow bid would probably increase when rebid at a later
date.
3. Fundin_o of the Dro!ect would not be encumbered at this time.
4. Time of comgletion would be extended.
Recommendation is as follows:
City Council concur in Alternative "A" and take the following action:
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2
Page 3
Bo
Authorize the City Manager to enter into a contractual agreement, in form
approved by the City Attorney, with Williams Painting and Remodeling, Inc. of
Roanoke, Virginia, to construct the Peters Creek Road Fire-EMS Station #4 in
accordance with the contract documents as prepared by LMW, P.C.,
Engineering-Architecture, Surveying of Roanoke, Virginia, in the amount of
$733.000.00 dollars and 240 consecutive calendar days construction time.
Appropriate the following funding from the 1996 General Obligation Bond Issue
to the capital projects account 008-052-9677-9001 "Peters Creek Road Fire-
EMS Station No. 4."
Contract Amount
Project Contingency*
Reproduction of Contract
Documents (40 sets)
Total
$733,000.00
58,800.00
$798,000.00
Co
* Project contingency includes funding for
advertising, telephone and other miscellaneous
expenses.
Re!ect the other bids received.
CES/LBC/fm
Attachment: Bid Tabulation
C'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
PETERS CREEK ROAD
FIRE-EMS STATION #4
3767 PETERS CREEK ROAD, S.W.
ROANOKE, VIRGINIA
BID NO. 98-9-2 ·
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on October
22, 1998, at 2:00 p.m.
CONTRACTOR LUMP SUM BOND
Williams Painting and Remodeling, Inc. $733,000 Yes
Breakell, Inc. $736,222 Yes
U.S. Construction Co. of Roanoke $752,324 Yes
Loeb Construction Company $759,995 Yes
Acorn Construction, Ltd. $764,000 Yes
Avis Construction Company, Inc. $768,000 Yes
Specified time of 240 consecutive calendar days..
Estimated Cost: $760.000
LMW, P.C.
Engineering-Architecture-Surveying
102 Albemarle Avenue, S.E.
Roanoke, Virginia 24013
Office of the City Engineer
Roanoke, Virginia
November 16, 1998
MARY K PARKER, CMC~AA~
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 14, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24011-2887
Dear Ms. Goodlatte:
I am enclosing copy of Ordinance No. 34095-120798 rezoning two tracts of land located
on Shenandoah Avenue, N. W., identified as Official Tax Nos. 6030107 and 6030108, from
RM-2, Residential Multifamily District, Medium Density District, to C-2, General Commercial
District, subject to proffers contained in an Amended Petition filed in the City Clerk's Office
on October 19, 1998. The abovereferenced measure was adopted by the Council of the
City of Roanoke on first reading on Monday, November 16, 1998, also adopted by the
Council on second reading on Monday, December 7, 1998, and will be in full force and
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Harry S. Lutins, Trustee, P. O. Box 4563, Roanoke, Virginia 24015
Roanoke Electric Steel Corporation, P. O. Box 13948, Roanoke, Virginia 24038
Shenandoah Partnership, c/o Mr. John W. Hagan, 350 Penguin Lane, Salem,
Virginia 24153
Commonwealth of Virginia, Virginia Department of Transportation, 1401 East Broad
Street, Richmond, Virginia 23219
H:~AGENDAg~DECT.WPD
Maryellen F. Goodlatte
December 14, 1998
Page 2
pc:
Mr. In/in C. Miller, Sr., 479 Cherryhill Road, N. W., Roanoke, Virginia 24017
Elscena G. Shepherd, 480 Cherryhill Road, N. W., Roanoke, Virginia 24017
Mr. Curtis R. Allen, 473 Frances Drive, N. W., Roanoke, Virginia 24017
Mr. and Mrs. Ernest J. Walker, 4302 Shenandoah Avenue, N. W., Roanoke, Virginia
24017
Ban-Bar Associates, c/o E. M. Bane, P. O. Box 1538, Salem, Virginia 24153
United Dominion Realty Trust, Inc., Ten South Sixth Street, Suite 203, Richmond,
Virginia 23219
Mr. Napoleon Bailey, 4310 Shenandoah Avenue, N. W., Roanoke, Virginia 24017
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney -
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Evelyn S. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
H:~.GENDAg~DEC?.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34095-120798.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 603, Sectional 1976 Zone Map, City of Roanoke, to rezone certain
property within the City, subject to certain conditions proffered by the applicant.
WHEREAS, Food Lion, Inc., has made application to the Council of the City of
Roanoke to have the hereinafter described property rezoned from RM-2, Residential
Multifamily Medium Density District, to C-2, General Commercial District, subject to
certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving proper notice to all
concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and
after conducting a public hearing on the matter, has made its recommendation to Council;
and
WHEREAS, a public hearing was held by City Council on said application at its
meeting On November 16, 1998, after due and timely notice thereof as required by §36.1-
693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest
and citizens were given an opportunity to be heard, both for and against the proposed
rezoning; and
WHEREAS, this Council, after considering the aforesaid application, the
recommendation made to the Council by the Planning Commission, the City's
Comprehensive Plan, and the matters presented at the public heating, is of the opinion that
the hereinafter described property should be rezoned as herein provided.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that {}36.1-
3, Code of the City of Roanoke (1979), as amended, and Sheet No. 603 of the Sectional 1976
Zone Map, City of Roanoke, be amended in the following particular and no other:
Two tracts of land located on Shenandoah Avenue, N.W., and designated on Sheet
No. 603 of the Sectional 1976 Zone Map, City of Roanoke, as Official Tax Nos. 6030107
and 6030108, be, and are hereby rezoned from RM-2, Residential Multifamily Medium
Density District, to C-2, General Commercial District, subject to the proffers contained in
the Amended Petition filed in the Office of the City Clerk on October 19, 1998, and that
Sheet No. 603 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
°98 l'~ii!':: -2 ?~ :ol~oanoke City Planning Commission
November 16, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Food Lion, Inc., represented by Maryellen F. Goodlatte,
attorney, that property located at the intersection of Shenandoah Avenue
and Peters Creek Road Extension, designated as Official Tax Nos.
6030107 and 6030108, and containing approximately 11 acres, more or
less, be rezoned from RM-2, Residential Multifamily Medium Density
District to C-2, General Commercial District, such rezoning to be subject
to certain conditions proffered by the petitioner.
I. Background:
Peters Creek Road Extension was completed in 1998 presenting new development
opportunities adjacent to the limited access highway. In 1993, at the request of
the City, the 5th Planning District Commission completed a land use and traffic
management study for the new highway corridor which identified possible
commercial opportunities at the intersections of Shenandoah Avenue, Salem
Turnpike and Melrose Avenue.
Bo
Purpose of the rezoning request is to permit the construction of a new Food Lion
store with two out parcels at Peters Creek Road Extension and Shenandoah
Avenue.
Co
Petition to rezone was filed on 9/10/98. Amended petition to rezone was filed on
10/19/98. Conditions of the rezoning are:
The property will be developed in substantial conformity with the
Development Plan prepared by Lumsden Associates, dated October 12,
1998, a copy of which is attached to the Petition for Rezoning as Exhibit B
(the "Plan"), subject to any changes required by the City as part of
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
Comprehensive Development Plan review.
Except for the uses on Outparcel #1 and Outparcel #2, the property shall
be used as a food store as permitted by Section 36.1-206(33) of the Code
of the City of Roanoke.
o
The following C-2 uses as designated in the Code of the City of Roanoke
shall not be permitted on either of the two out parcels shown on the Plan.
36.1-206(35) Outdoor advertising subject to the requirements of Section
36.1-440 et seq.
36.1-206(40) Automobile repair establishments, except painting and
body shops
36.1-207(4)
Establishments primarily engaged in the sale or rental of
automobiles, trucks and construction equipment including
the incidental repair and maintenance of vehicles where the
lot are is less than twenty thousand (20,000) square feet.
36.1-207(5)
Automobile painting and body shops provided that there
shall be no outdoor storage of damaged automobiles,
equipment, auto parts or other materials.
The exterior of the food store shall be brick on three sides, with the rear
wall constructed of split-faced block.
o
There shall be no more entrances or exits onto Peters Creek Road than the
number shown on the Plan.
Neighborhood meeting was held on August 20, 1998 to discuss the proposed
rezoning and the development plan. Three neighborhood groups or contacts in the
area were notified of the meeting - Ridgewood Park, Cherry Hill and Wilmont
Farms.
Planning Commission public heating was held on Wednesday, October 14, 1998.
Maryellen Goodlatte, attorney, represented Food Lion and presented the request to
rezone a parcel of land at the intersection of Shenandoah Avenue and Peters Creek
Road from RM-2 to C-2, conditional. Mrs. Goodlatte presented information on
the proposed design of the store as well as the possible use of two outparcels of
land adjacent to the proposed store. Mrs. Goodlatte said that she had worked
closely with staff to eliminate objectionable uses on the two outparcels and had
submitted an amended petition to rezone which listed the uses which would not be
permitted on the outparcels. Mrs. Goodlatte said that a neighborhood meeting had
Members of Council
Page 3
been held and favorable comments had been received.
Mrs. Evie Lander gave the staff report. She said that traffic was an important
issue, however, she noted that according to information provided by the City
Traffic Engineer, the new development would be expected to generate 5,000
vehicular trips per day, one half of which were not new trips. She said the current
RM-2 zoning would generate 1,300 new vehicular trips.
Mr. Napoleon Bailey (4310 Shenandoah Avenue) appeared before the
Commission and commented on pedestrian and motorist safety issues along
Shenandoah Avenue. He said that the new development would increase the traffic
along the roadway and thus compound the safety issues now caused by tractor
trailers and impatient motorists.
Mrs. Linda Walker (Shenandoah Avenue (no specific house number given)
appeared before the Commission and voiced similar concerns as Mr. Bailey. She
also commented about the problems she had experienced in having the City
school bus pick up her child on Shenandoah Avenue.
Mr. Bob Bengtson attended the meeting and advised that there were some
additional measures that were to be put in place. He also noted that the new
entrance road into Roanoke Electric Steel from Peters Creek Road would be
opening soon, thus reducing the tractor trailer traffic on Shenandoah Avenue.
He stated that he would meet with the residents to discuss their concerns.
II. Issues:
Ao
Zoning of the property is presently RM-2, Residential Multi-family Medium
Density District. Requested zoning is for C-2, General Commercial, with
conditions related to the development and use of the property. Adjacent zoning of
the property is primarily RM-2 and RS-3. Individual tracts in the immediate area
are zoned for other commercial and industrial development (grocery store, steel
plant, neighborhood tavern).
Bo
Land use of the property is presently vacant. Adjacent land uses are primarily
residential, although some commercial development exists on Shenandoah
Avenue. Strauss Park (approximately twelve acres) is located to the northeast of
the subject property.
Co
Topography of the subject property is a combination of cleared, flat land and
heavily wooded, steep land. Subject property now provides substantial
landscaping and screening for Stauss Park and adjacent residential uses. Peters
Creek runs along the northerly and easterly boundaries of the property.
Members of Council
Page 4
Do
Flood plain of Peters Creek is located on and adjacent to the property_. The
subject property is located in the lower third of the large Peters Creek watershed.
Flooding along Peters Creek has been an issue in the past, especially for homes
between Salem Turnpike and Shenandoah Avenue which are located within the
100-year flood plain. Westside Boulevard, just downstream from the subject
property, also has experienced flooding in the past. The Roanoke Regional Storm
Water Management Plan has recommended regional storm water detention basins
approximately three miles upstream of the subject property to help address
flooding. Storm water management for the proposed development will need to
study the effects on upstream properties, and will require storm water modeling
and close coordination with FEMA and the City's Storm Water Management
Engineer.
Bo
Transportation access to the subject property is from Peters Creek Road and
Shenandoah Avenue. Peters Creek Road is designated as a limited access
highway. The Virginia Department of Transportation and the City Traffic
Engineer control and limit the construction of access points and median cuts along
the new road. At present, there is an existing median cut in Peters Creek Road at
the northerly edge of the subject property. Shenandoah Avenue was recently
widened to provide for additional traffic movements attributable to the new Peters
Creek Road.
F. Utilities for water and sewer are available to the subject property.
Three neighborhoods are adjacent to the proposed development: Wilmont Farms,
Cherry Hill, and Ridgewood Park. Only one of these neighborhoods is formally
organized (Ridgewood Park Neighborhood League); however, the other
neighborhoods have had active leaders in the past when there were active issues.
All three neighborhoods were invited to a meeting in August to discuss the
proposed development. Only Cherry Hill and Ridgewood Park residents were
present.
H. Comprehensive Plan recommend~ that:
Changes in zoning or land use adjacent to residential neighborhoods
should be carefully planned and designed to protect existing residential
character.
Well designed, new commercial development should be encouraged in
appropriate areas of the City.
III. Alternatives:
A. City Council approve the rezoning request.
Members of Council
Page 5
o
Zoning is changed from RM-2 to C-2, with conditions that address the use
and development of the property.
Land use becomes commercial. Three parcels are available for new
commercial development.
Topography and wooded environment of the subject property is altered
due to the grading that is required to develop the property. Landscaping
will be provided for the proposed development (see plan). Some portions
of the existing tree line adjacent to Strauss Park will be undisturbed; this
ranges from approximately fifty feet along the north of the property to
approximately twenty feet along the east.
Flood plain and storm water management studies of the proposed
development will be required as part of the City's Comprehensive
Development Plan review process to ensure the protection of other
properties along Peters Creek. Because the development is in the lower
third of the watershed, the City's Storm Water Engineer has advised that
alternatives other than on-site detention of storm water runoff should be
considered. Also, storm water management modeling will be required to
ensure that upstream properties are not adversely affected by grading for
the proposed development.
Transportation access to and from the proposed development will be as per
the development plan and proffered conditions which restrict access points
to Shenandoah Avenue and Peters Creek Road. The proposed
development is expected to generate approximately 5,000 vehicle trips per
day, of which at least fifty percent would be existing traffic already on the
corridors. (In comparison, if the property was developed under the existing
residential zoning approximately 1,300 new vehicle trips per day would be
expected.) Given the capacities of the existing road system, it is expected
that traffic associated with the development can be accommodated. The
City Traffic Engineer has recommended further that only one entrance be
permitted on Peters Creek Road (most northerly one aligned with the
median cut) and that the median on Shenandoah Avenue include a new
left-turn lane to provide safe access to the subject development
Utilities are available to serve the development.
Neighborhood comments have been supportive of the rezoning request.
Concerns raised at the neighborhood meeting included security, traffic
management, and re-use of existing grocery store building on Westside
Boulevard.
Members of Council
Page 6
Comprehensive Plan is followed. Development also would be consistent
with previous land use and transportation planning done for the new Peters
Creek Road Corridor.
B. Ci_ty Council deny the rezoning request.
1. Zoning remains RM-2.
Land use is restricted to uses permitted in the RM-2 district. Up to 191
units of multi-family development could be developed on the property.
o
Topography probably would be altered with any major development of the
property.
Flood plain management and study would be required for any future
development.
Transportation access and issues would be similar, even if the subject
property was developed for residential purposes.
6. Utilities are available to the property.
7. Neighborhood would be affected by future development.
8. Comprehensive Plan could be followed.
IV. Recommendation:
By a vote of 6-0 (Mr. Hill absent for vote) the Planning Commission recommended
approval of the request. The proposed development of the property is consistent with the
City's Comprehensive Plan and with recommendations of the land use and transportation
study completed by the 5th Planning District Commission. While significant grading will
occur on the property, its use for commercial development is reasonable and the layout of
the development will encourage a quality project with a limited number of out parcels and
transportation access points.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
ESL
Members of Council
Page 7
attachments
cc: Assistant City Attorney
Attomey for the Petitioner
IN THE COUNCIL OF THE CITY OF ROANO VIRGINIA
Rezoning of two (2) tracts of land lying and being in the City of Roanoke, Virginln,
and briefly described as:
Tax Map No. 6030107, 6.8639 acres, Shenandoah Avenue N.W. and
Tax Map No. 6030108, 4~844 acres, Shenandoah Avenue, N.W.
from RM-2 to C-2, such rezoning to be subject to certain conditions.
AMENDED PETITION FOR REZONING
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Food Lion, Inc., a North Carolina corporation, ("Food Lion") has the
contract fight to purchase the following property in the City of Roanoke, Virginia,
Tax Map No. 6030107, 6.8639 acres, Shenandoah Avenue, N.W. and
Tax Map No. 6030108, 4.2844 acres, Shenandoah Avenue, N. W.
Said tracts are cun'enfly zoned RM-2. A map of the properties to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RM-2 District (Residential Multifamily
District) to C-2 District (General Commercial District), subject to certain conditions set forth
below, for the purpose of developing a commercial center, to include a grocery store, which would
access onto Peters Creek Road, N.W. and Shenandoah Avenue, N.W.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Plan, in that it will promote
quality development and good use along the Peters Creek Road and Shenandoah Avenue
comdors; add to the City's economic base; and provide upgraded commercial and neighborhood
services to the surrounding area.
The Petitioner hereby proffers and agrees that if the said tracts are re. zoned as requested,
that the re. zoning will be subject to, and that the Petitioner will abide by, the following conditions:
The property will be developed in substantial conformity with the Development
Plan prepared by Lumsden Associates, dated October 12, 1998, a copy of which is
attached to the Petition for Rezoning as Exhibit B (the "Plan"), subject to any
changes required by the City as part of Comprahensive Development Plan review.
Except for the uses on Outparcel itl and Outparcel #2, the property shall be
used as a food store as permitted by Section 36.1-206(33) of the Code of the
City of Roanoke.
The following C-2 uses as designated in the Code of the City of Roanoke shall
not be permitted on either of the two outparcels shown on the Plan:
36.1-206(35)
Outdoor advertising subject to the requirements of section
36.1-440 et seq.
36.1-206(40)
Automobile repair establishments except painting and
body shops.
36.1-207(4)
Establishments primarily engaged in the sale or rental of
automobiles, trucks and construction equipment including
the incidental repair and maintenance of vehicles where
the lot area is less than twenty thousand (20,000) square
feet.
36.1-207(5)
Automobile painting and body shops provided that there
shall be no outdoor storage of damaged automobiles,
equipment, auto pans or other materials.
2
s
4. The exterior of the food store shall be brick on three sides, with the rear wall
constructed of split-faced block.
5. There shall be no more entrances or exits onto Peters Creek Road than the
number shown on the Plan.
Attached as Exhibit C are the names, addresses and tax numbers of'the owners of ali lots or
properties immediately adjacent to, immediately across a street or mad from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described tracts be re. zoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 13th day of October, 1998.
Respectfully submitted,
FOOD LION, INC.,
a North Carolina corporation
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte(~gfdgeom - E-mail
ADJOINING PROPERTY OWNER LIST
Official Tax Number
6030109
2730101
.Owner's Name andM~iing Addresn
City ofRoanoke
215 Chu~h Avenue, S.W.
Roanoke, Virginia 24011
2732301
Harvey S. Lutins, Trustee
P. O. Box 4563
Roanoke, Virginia 24015
2720701
Roanoke Electric Steel Corporation
P. O. Box 13948
Roanoke, Virginia 24038
6010701
6010425
6010424
6010413
6010402
Shenandoah Partnership
c/o John W. Hagan
350 Penguin Lane
Salem, Virginia 24153
6010427
6010401
6010506
6030116
6030106
Commonwealth of Virginia
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
6010101
Irvin C. Miller, Sr.
479 Cherryhill Road, N.W.
Roanoke, Virginia 24017
6010201
Elscena G. Shepherd
480 Cherryhill Road, N.W.
Roanoke, Virginia 24017
6010213
6010505
6030105
6030101
Curtis R. Allen
473 Frances Drive, N.W.
Roanoke, Virginia 24017
Ernest J. Walker
Linda H. Walker
4302 Shenandoah Avenue, N.W.
Roanoke, Virgijnia 24017
Ban-Bar Associates
edo E. M. Bane
P. O. Box 1538
Salem, Virginia 24153
United Dominion Realty Trust, Inc.
10 - South Sixth Street, Suite 203
Richmond, Virginia 23219
'7:
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 9, 1998
SANDRA H. EAKIN
Deputy City Clerk
File #51
Maryellen F. Goodlatte, Attorney
Glenn, Feldmarm, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24011-2887
Dear Ms. Goodlatte:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, November 16, 1998, at 7:00
p.m, or as soon therea~er as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building 215 Church Avenue, S. W., on the request of Food Lion, Inc., that
property located at the intersection of Shenandoah Avenue and Peters Creek Road Extension,
identified as Official Tax Nos. 6030107 and 6030108, and containing approximately 11 acres, more
or less, be rezoned fi.om RM-2, Residential Multifamily Medium Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing and a report of the City
Planning Commission with regard to the matter. Upon receipt, copy of the Ordinance will be
forwarded to you. Please review the documents and ifyouhave questions, you may contact Steven
$. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to the City Planning
Commission report should be directed to the Department of Planning and Community Development
at 853-2344.
It will be necessary for you, or your representative, to be present at the November 16 public
hearing. Failure to appear could result in a deferral of the matter until a later date.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
lVt~:lo
Enclosure
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 9, 1998
SANDRA H. EAKIN
Deputy City Clerk
File #51
Mr. Harvey S. Lutins, Trustee
Roanoke Electric Steel Corporation
Shenandoah Partnership, e/o John W. Hagan
Commonwealth of V' rginia
Mr. Irvin C. Miller, Sr.~
Mr. Napoleon Baker t/
Mr. Curtis R. Allen
Mr. and Mrs. Ernest J. Walker
Ban-Bar Associates, c/o E. M. Bane
United Dominion Realty Trust, Inc.
Ms. Elseena G. Shepherd
Ms. Linda Walker
Ladies and Gentlemen:
Puramm to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, November 16, 1998, at 7:00
p.m_, or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., on the request of Food Lion, Inc., that
property located at the intersection of Shenandoah Avenue and Peters Creek Road Extension,
identified as Official Tax Nos. 6030107 and 6030108, and containing approximately 11 acres, more
or less, be rezoned from RM-2, Residential Multifamily Medium Density District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioner.
The City Planning Commission has recommended approval of the request.
If you would like to receive a copy of the City Planning Commission's report, please call the City
Clerk's Office at 853-2541.
This letter is provided for your information as an interested property owner or adjoining property
owner. If you have questions with regard to the matter, please call the Department of Planning and
Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~I~EZONIN~.~FOOOLJON.WI~)
Ad Number: 1005793
Publisher's Fee: $121.72
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
'98
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
10/29/98 FULL RUN - Thursday
11/05/98 FULL RUN - Thursday
11/05/98 FULL RUN - Thursday
Witness, this 9th day of November 1998
Authorized Signature
[~~.O_~cE OF PUBUC
i~M IT MAY CONCERN:
.~.__ ~ the provlMons of
r (~979), ~ anlem:l~l, the Coun-
~..~ ~mvember 16, 1998, at
:u~ p.m., in the Council
Chamber In the Munlclpat
m~' from RM-2,
~b~ to ee~ln
~all-
~ In I~ ~ ~r
Y~,
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of
Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Heating
on Monday, November 16, 1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from RM-2, Residential
Multifamily Medium Density District, to C-2, General Commercial District, the following
property:
Two tracts of land located on Shenandoah Avenue, N.W., and being
designated as Official Tax Nos. 6030107 and 6030108, subject to certain
proffered conditions.
A copy of this proposal is available for public inspection in the Office of the City
Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date
and be heard on the question.
GIVEN under my hand this 29ttday of October , 1998.
Mary F. Parker, City Clerk.
H:q'qOTICEXaN-FOOD 1
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
October 22, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. VV.
Roanoke, Virginia,24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an Amended Petition from Maryellen F. Goodlatte, Attorney,
representing Food Lion, Inc., requesting that a 6.8639 acre tract of land identified as
Official Tax No. 6030107, and a 4.2844 acre tract of land identified as Official Tax No.
6030108, located on Shenandoah Avenue, N. W., be rezoned from RM-2, Residential
Multifamily District, Medium Density District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioner.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure'
pc:
The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box
2887, Roanoke, Virginia 24001-2887
Evelyn $. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~REZONING.g8~FOODLION.AME
IN THE COUNCIL OF THE CITY OF ROANOKE,
Rezoning of two (2) tracts of land lying and being in the City of Roanoke, Virginia,
and briefly described as:
Tax Map No. 6030107, 6.8639 acres, Shenandoah Avenue N.W. and
Tax Map No. 6030108, 4.2844 acres, Shenandoah Avenue, N.W.
from RM-2 to C-2, such rezoning to be subject to certain conditions.
AMENDED PETITION FOR REZONING
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Food Lion, Inc., a North Carolina corporation, ("Food Lion") has the
contract fight to purchase the following property in the City of Roanoke, Virginia,
Tax Map No. 6030107, 6.8639 acres, Shenandoah Avenue, N.W. and
Tax Map No. 6030108, 4.2844 acres, Shenandoah Avenue, N. W.
Said tracts are eun'ently zoned RM-2. A map of the properties to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RM-2 District (Residential Multifamily
District) to C-2 District (General Commercial District), subject to certain conditions set forth
below, for the purpose of developing a commercial center, to include a grocery store, which would
access onto Peters Creek Road, N.W. and Shenandoah Avenue, N.W.
The Petitioner believes the rezoning of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Plan, in that it will promote
quality development and good use along the Peters Creek Road and Shenandoah Avenue
corridors; add to the City's economic base; and provide upgraded commercial and neighborhood
services to the surrounding area.
The Petitioner hereby proffers and agrees that if the said tracts are rezoned as requested,
that the rezoning will be subject to, and that the Petitioner will abide by, the following conditions:
1. The property will be developed in substantial conformity with the Development
Plan prepared by Lumsden Associates, dated October 12, 1998, a copy of which is
attached to the Petition for Rezoning as Exhibit B (the "Plan"), subject to any
changes required by the City as part of Comprehensive Development Plan review.
2. Except for the uses on Outpareel #1 and Outparcel #2, the property shall be
used as a food store as permitted by Section 36.1-206(33) of the Code of the
City of Roanoke.
3. The following C-2 uses as designated in the Code of the City of Roanoke shall
not be permitted on either of the two outparcels shown on the Plan:
36.1-206(35)
36.1-206(40)
36.1-207(4)
36.1-207(5)
Outdoor advertising subject to the requirements of section
36.1-440 et seq.
Automobile repair establishments except painting and
body shops.
Establishments primarily engaged in the sale or rental of
automobiles, trucks and construction equipment including
the incidental repair and maintenance of vehicles where
the lot area is less than twenty thousand (20,000) square
feet.
Automobile painting and body shops provided that there
shall be no outdoor storage of damaged automobiles,
equipment, auto parts or other materials.
2
4. The exterior of the food store shall be brick on three sides, with the rear wall
constructed of split-faced block.
5. There shall be no more entrances or exits onto Peters Creek Road than the
number shown on the Plan.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of all lots or
properties immediately adjacent to, immediately across a street or mad from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described tracts be rezoned as
requested in accordance with the provisions of the Zomng Ordinance of the City of Roanoke.
Respectfully submitted this 13th day of October, 1998.
Respectfully submitted,
FOOD LION, INC.,
a North Carolina corporation
By:
Maryellen F. Goodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001-2887
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
mgoodlatte~gfdg.com - E-mail
3
~3e~°lOl
~ ?$0101
?r~
II
/
ADJOINING PROPERTY OWNER LIST
Official Tax Number
6030109
2730101
Owner's Name and Mailing Address
City of Roanoke
215 Church Avenue, S.W.
Roanoke, Virginia 24011
2732301
Harvey S. Lutins, Trustee
P. O. Box 4563
Roanoke, Virginia 24015
2720701
Roanoke Electric Steel Corporation
P. O. Box 13948
Roanoke, Virginia 24038
6010701
6010425
6010424
6010413
6010402
Shenandoah Partnership
c/o John W. Hagan
350 Penguin Lane
Salem, Virginia 24153
6010427
601O401
6010506
6030116
6030106
Commonwealth of Virginia
Virginia Department of Transportation
1401 East Broad Street
Richmond, Virginia 23219
6010101
Irvin C. Miller, Sr.
479 Cherryhill Road, N.W.
Roanoke, Virginia 24017
6010201
Elscena G. Shepherd
480 Cherryhill Road, N.W.
Roanoke, Virginia 24017
6010213
Curtis R. Allen
473 Frances Drive, N.W.
Roanoke, Virginia 24017
6010505
Ernest J. Walker
Linda H. Walker
4302 Shenandoah Avenue, N.W.
Roanoke, Virgijnia 24017
6030105
Ban-Bar Associates
c/o E. M. Bane
P. O. Box 1538
Salem, Virginia 24153
6030101
United Dominion Realty Trust, Inc.
10 - South Sixth Street, Suite 203
Richmond, Virginia 23219
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
'98
Food Lion for property located on Shenandoah Avenue and Peters Creek
Road, N.W., Official Tax Nos. 6030107 and 6030108, from RM-2 to C-2
conditional
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
-7 8:33
)
)Affidavit
)
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 5th day of October, 1998, notices of a public hearing to be held on the
14th day of October, 1998, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
2732301
6030109
2730101
2720701
6010701
6010425
6010424
6010413
6010402
6010427
6010401
6010406
6030116
6030106
6010101
6010201
6010213
6010505
6O301O5
Owner' s Name
Harvey S. Lutins, Trustee
City of Roanoke
Strauss Park
Roanoke Electric Steel Corp.
c/o Don Smith
Shenandoah Partnership
c/o John W. Hagen
John Hagen
Commonwealth of Virginia
Virginia Department of Transportation
Irvin C. Miller, Sr.
Elscena G. Shepherd
Curtis R. Allen
Ernest and Linda Walker
Ban-Bar Associates
c/o E. M. Bane
Mailing Address
P. O. Box 4563
Roanoke, VA24015
P. O. Box 13948
Roanoke, VA24038
350 Penguin Lane
Salem, VA 24153
6179 Steeplechase Drive
Roanoke, VA 24018
1401 E. Broad Street
Richmond, VA 23219
479 Cherry Hill Road, NW
Roanoke, VA 24017
480 Cherry Hill Road
Roanoke, VA 24017
473 Frances Drive, NW
Roanoke, VA 24017
4302 Shenandoah Avenue, NW
Roanoke, VA 24017
P. O. Box 1538
Salem, VA 24153
6030101
United Dominion Realty Trust
10 South Sixth Street, Suite 203
Richmond, VA 23219
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 5th day of October, 19~~~/~j/~~.~
It~tary eub~ - /
My Commission expires: ~ 4]} ]L~q
NOTICE OF PUBLIC HEARING BEFORE THE ~g~tl~)!~~ ~i~Y PEANNING
COMMISSION
TO WHOM IT MAY CONCERN: '98 ~? 30 At0:46
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
October 14, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the
following:
Request from Food Lion, Inc., represented by Maryellen F. Goodlatte, attorney, that
property located at the intersection of Shenandoah Avenue and Peters Creek Road
Extension, designated as Official Tax Nos. 6030107 and 6030108, and containing
approximately 11 acres, more or less, be rezoned from RM-2, Residential Multifamily
Medium Density District, to C-2, General Commercial District, such rezoning to be
subject to certain conditions proffered by the petitioner.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, September 29, 1998 and Tuesday, October 6, 1998
Please bill:
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2886
Roanoke, VA 24001-2887
Please send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
September 11, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from Maryellen F. Goodlatte, Attorney, representing Food
Lion, Inc., requesting that a 6.8639 acre tract' of land identified as Official Tax No.
6030107, and a 4.28~.~. acre tract of land identified as Official Tax No. 6030108, located
on Shenandoah Avenue, N. W., be rezoned from RM-2, Residential Multifamily District,
Medium Density District, to C-2, General Commercial District, subject to certain conditions
proffered by the petitioner.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Maryellen F. Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box
2887, Roanoke, Virginia 24001-2887
Evelyn S. Lander, Acting Chief, Planning and Community Development
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~,REZONING.~IFOOOUON.Wl~)
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 14, 1998
File #2-27
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 34096-120798 providing for acquisition of additional
property rights needed by the City in connection with the construction of the Roanoke River
Interceptor Sewer Replacement Project; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; authorizing the City to make motion
for the award of a right of entry on any of the parcels for the purpose of commencing the
project; and providing for conveyance to an entity related to the original owners upon
completion of the project. The abovereferenced measure was adopted-by the Council of
the City of Roanoke on first reading on Monday, November 16, 1998, also adopted by the
Council on second reading on Monday, December 7, 1998, and will be in full force and
effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: James D. Grisso, Director of Finance
H:~AGENDA.0~DECT.WPD
W. Robert Herbert
December 14, 1998
Page 2
pc:
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Sarah E. Fitton, Engineering Coordinator
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~DECT.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34096-120798.
AN ORDINANCE providing for the acquisition of additional property fights needed
by the City in connection with the construction of the Roanoke River Interceptor Sewer
Replacement Project; providing for the City's acquisition of such property rights by
condenmation, under certain circumstances; authorizing the City to make motion for the
award of a right of entry on any of the parcels for the purpose of commencing the project;
providing for conveyance to an entity related to the original owners upon completion of the
project.
WHEREAS, a public hearing was held on November 16, 1998 pursuant to §§15.2-
1800(B) and 1813, Code of Virginia (1950), as amended, at which hearing all parties in
interest and citizens were afforded an opportunity to be heard on said conveyance.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. In connection with the construction of the Roanoke River Interceptor Sewer
Replacement Project, the City wants and needs certain additional property interest, as more
specifically set forth in the report to this Council dated November 16, 1998, on file in the
Office of the City Clerk. The proper City officials are authorized to acquire for the City
from the respective owners the necessary interest, with appropriate ancillary fights with
respect to the parcels. All requisite documents shall be upon form approved by the City
Attorney.
2. Should the City be unable to agree with the owner of the real estate or should
any owner be a person under a disability and lacking capacity to convey real estate or should
the whereabouts of the owner be unknown, the City Attorney is authorized and directed to
institute condemnation or legal proceedings to acquire for the City the appropriate property
3. In instituting or conducting any condemnation proceeding, the City Attorney
is authorized to make motion on behalf of the City for entry of an order, pursuant to {}25-
46.8 or {}33.1-119, etseq, Code of Virginia (1950), as amended, granting to the City a fight
of entry for the purpose of commencing the project. The Director of Finance, upon request
of the City Attorney, shall be authorized and directed to drawn and pay into court the sums
offered to the respective owners.
4. The City Manager or the Assistant City Manager and the City Clerk or Deputy
City Clerk are hereby authorized to execute, seal and attest, respectively, in form approved
by the City Attorney, the necessary documents to convey the parcels more specifically set
forth in the report to this Council dated November 16, 1998, on file in the Office of the City
Clerk to an entity related to the original owners upon completion of the project.
ATTEST:
City Clerk.
November 16, 19.qR ~'-'u , :5~
Council Report N~. 9~714
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT
ADDITIONAL PROPERTY RIGHTS
Background on the subject in chronological order is as follows:
Ao
Roanoke River Interceptor Sewer Replacement Pro.iect is part of the
renovation and expansion of joint use sewer facilities considered by City
Council at its meeting of December 13, 1993.
Bo
The Project replaces the existing interceptor sewer from the Water Pollution
Control Plant to the Salem city limit.
Authorization to acauire property, rights on 109 parcels was granted by City
Council on December 18, 1995.
II.
Current situation is as follows:
Ao
Negotiations with one landowner have revealed the need to acquire three
additional parcels for infrastructure improvements associated with the
project. Said parcels are to be conveyed to an entity related to the original
owners upon completion of the infrastructure improvements.
Authorization is needed to acquire and convey all or portions of six parcels
identified as Roanoke City Tax Map Nos. 1221301, 1221302, 1221403,
1221406, 1222404, and 1222405.
Honorable Mayor and Members of City Council
ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT
ADDITIONAL PROPERTY RIGHTS
November 16, 1998
Page 2
III.
Issues in order of importance are as follows:
A. Need
B. Timing
C. Funding
IV.
Alternatives in order of feasibility are as follows:
City Council authorizes the City Manager to take appropriate action in order
to accomplish the acquisition of all property rights necessary for the
construction of the project, in a form acceptable to the City Attorney. Said
property rights may be acquired by negotiation or eminent domain and
include fee simple, permanent easements, temporary construction
easements, rights of way, licenses or permits, etc. Parcels are to be
conveyed to an entity related to the original owners upon completion of the
project.
1. Need for additional property rights is met.
Timing of property rights acquisition is critical to avoid delay of project
construction schedules.
Funding for acquisition of property rights was approved with original
request.
City_ Council does not authorize the City Manager to take appropriate action
in order to accomplish the acquisition of all property rights necessary for the
construction of the project, in a form acceptable to the City Attorney. Said
property rights may be acquired by negotiation or eminent domain and
include fee simple, permanent easements, temporary construction
easements, rights of way, licenses or permits, etc.
Honorable Mayor and Members of City Council
ROANOKE RIVER INTERCEPTOR SEWER REPLACEMENT
ADDITIONAL PROPERTY RIGHTS
November 16, 1998
Page 3
1. Need for additional property rights is not met.
2. Timing of property rights acquisition to avoid delay of project
construction schedules is jeopardized.
3. Funding would not be an issue.
Recommendation is as follows:
City Council concurs with alternative "A" and authorizes the City Manager to take
appropriate action in order to accomplish the acquisition of all property rights
necessary for the construction of the project, in a form acceptable to the City
Attorney. Said property rights may be acquired by negotiation or eminent domain
and include fee simple, permanent easements, temporary construction easements,
rights of way, licenses or permits, etc. Parcels are to be conveyed to an entity
related to the original owners upon completion of the project after all legally required
procedural steps are completed.
WRH/KBK/SEF
Respectfully submitted,
W. Robert Herbert
City Manager
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Budget Administrator
The Roanoke Times
Ad Number: 1014852
Publisher's Fee: $84.40
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
11/08/98 FULL RUN - Sunday
11/08/98 FULL RUN - Sunday
Witness, this 9th day of November 1998
Authorized Signature
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes
to convey s portion of certain
property, which the City will
acquire for infrastructure
improvements In connection
w~th. tt~e Roanoke River Ints{-
cepto~ Sewer l=mject, I~
by Official Tax Map Nos.
1221301, 1221302,
1221403, 1221406,
12234i)~ aml i.222405.
Pursuant to the ~eqm~e~ti
of §§15.2-1800(B) and 1813,
*Code of Vir~nla (1950), as
amended, notlco II hereby
~ that the City Council of
the City of Roanoke will ~ a
.pul~io bearing on the above
matter at Its regular meeting to
be held *on November 16,
commencing at 7:00
1998,
p.m., in the Council Chambers,
4th Floor, Munlc~ml Building,
215 Church Avenue, S.W.;
Roanoke, VIr~lnl& For addi-
tional infmmation on this mat-
ter, please contact Philip
Schlmmr, Assistant City Engi-
oeec, at (540) 853-2731.
nlty to be bea~l, and .express
their opinions on said matte{.
GIVEN uhde~ my hand this 8th
day of Noveml~w, 1998,
Mary F. Pmker, City CJmk.
(1014852)
NOTICE OF PUBLIC HEARING
The City of Roanoke proposes to convey a portion of certain property, which the City will
acquire for infrastructure improvements in connection with the Roanoke River Interceptor Sewer
Project, identified by Official Tax Map Nos. 1221301, 1221302, 1221403, 1221406, 1222404, and
1222405.
Pursuant to the requirements of §§15.2-1800(B) and 1813, Code of Virginia (1950), as
amended, notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing on the above matter at its regular meeting to be held on November 16, 1998, commencing
at 7:00 p.m., in the Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W.,
Roanoke, Virginia. For additional information on this matter, please contact Philip Schirmer,
Assistant City Engineer, at (540) 853-2731.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 8th day of November , 1998.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, November 8, 1998.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:\NOTICE~N-TROMP
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 7th day of December, 1998.
No. 34123-120798.
A RESOLUTION providing that the regular meeting of City Council scheduled to
commence at 12:15 p.m. on December 21, 1998, shall commence at 2:00 p.m., on the same
date.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The regular meeting of City Council scheduled to commence at 12:15 p.m., on
Monday, December 21, 1998, is hereby rescheduled to commence at 2:00 p.m., on Monday,
December 21, 1998, such meeting to be held in the Council Chambers of the Municipal
Building, 215 Church Avenue, S. W.
2. Resolution No. 33896-070698, adopted July 6, 1998, is hereby amended to the
extent it is inconsistent with this resolution.
3. The City Clerk is directed to cause a copy of this resolution to be posted
adjacent to the doors of the Council Chambers and inserted in a newspaper having general
circulation in the City at least seven days prior to December 21, 1998.
· ' ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 14, 1998
File #5-304
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 1998, Council Member Swain requested a briefing on City of Roanoke crime
statistics and that the briefing include information on crime incidents committed by
juveniles. He inquired as to why the City's curfew ordinance is not strictly enforced;
whereupon, it was the consensus of Council that the matter would be referred to the City
Manager and the City Attorney for report.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc: George C. Snead, Jr., Director, Public Safety
H:~AGENDAg$~DEC7. WI~D
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
December 14, 1998
File #20-67
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
December 7, 1998, Council Member Hudson called attention to a potentially dangerous
situation at the West End Park playground on Campbell Avenue and Tenth Street. He
advised that there is no fence on the Campbell Avenue side of the playground and there
are occasions when children run into the street to retrieve balls. It was the consensus of
Council that the matter would be referred to the City Manager for appropriate response.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
H:~AGE~'DAg~DECT.WPD
COMMONWEALTH OF VIRGINIA )
CITY OF ROANOKE ) To-wit:
)
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998,
COURTNEYA. PENN was appointed as a member of the Advisory Board of Human
Development for a term ending November 30, 2001.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
HAAGENDA98~DECT. WPD
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998,
WILLIAM C. HOLLAND was reappointed as a member of the Advisory Board of
Human Development for a term ending November 30, 2002.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
H :~.GENDA9$",DEC 7.WPD
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998,
GEORGE M. MCMILLAN was reappointed as a member of the Advisory Board of
Human Development for a term ending November 30, 2002.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
H :~AGENDA98'~DEC 7.W~D
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998,
RONALD H. MILLER was reappointed as a member of the Roanoke Neighborhood
Partnership Steering Committee for a term ending November 30, 1999.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
H:~AGENDAg8'~DEC 7. WPD
COMMONWEALTH Of VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998,
CHARLES VV. HANCOCK was reappointed as a member of the Roanoke
Neighborhood Partnership Steering Committee for a term ending November 30,
1999.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
H:~GENDAg$~DEC7.WPD
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998,
BARBARA N. DUERK was reappointed as a member of the Roanoke Neighborhood
Partnership Steering Committee for a term ending November 30, 1999.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
H:'~AGENDA98'~DEC7. WPD
COMMONWEALTH OF VIRGINIA )
) To-wit:
CiTY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998, ALLEN
T. WILSON was reappointed as a member of the Roanoke Neighborhood
Partnership Steering Committee for a term ending November 30, 2001.
Given under my hand and the Seal of the City of Roanoke this 24th day of
February, 1999.
City Clerk
H:~AGENDA99~DEC7,WPD
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998, JUDY
A. BOWER was reappointed as a member of the Roanoke Neighborhood
Partnership Steering Committee for a term ending November 30, 2001.
Given under my hand and the Seal of the City of Roanoke this fourteenth day
of December, 1998.
City Clerk
HAAGENDA98'~DEC7 WPD
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the seventh day of December, 1998, PAULA
L. PRINCE was appointed as a member of the Roanoke Neighborhood Partnership
Steering Committee for a term ending November 30, 2001.
Given under my hand and the Seal'of the City of Roanoke this 21st day of
December, 1998.
City Clerk
H:~'ARKE R.98~PAU LA. WPD