HomeMy WebLinkAboutCouncil Actions 11-16-98TROUT
34079
ROANOKE CITY CO UNCIL
REGULAR SESSION
November 16, 1998
12:15p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order -- Roll Call. Council Member Hudson was absent.
Presentation on the stares of properties donated to the Foundation for Downtown
Roanoke, Inc., by the Norfolk Southern Corporation. Edwin C. Hall, President,
Roanoke Foundation for Downtown, Inc. (15 minutes)
File #223-277-414
At 12:40 p.m., the meeting was declared in recess until 2:00 p.m., in the
City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
November 16, 1998
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend George Chioros, Pastor,
Holy Trinity Greek Orthodox Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor David A. Bowers.
Welcome. Mayor Bowers.
2
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, November 19,
1998, at 7:00 p.m.
ANNOUNCEMENTS:
Public hearings will be held at the 7:00 p.m. session of City Council.
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE
THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS,
REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE
THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE
SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS
WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM
LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S
OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS:
Introduction of a special guest from Lijiang, China. Pearl Fu, Spokesperson.
The Mayor presented a Crystal Star and a Honorary Citizenship
Certificate to Nie, Hui Fang, an English teacher representing Roanoke's
Sister City of Lijiang China.
File #80-327
A Proclamation declaring the month of November 1998, as Adoption Awareness
Month.
File #3
The Mayor presented a plaque to John W. Coates, Manager, Department
of Parks and Recreation, from the Virginia Recreation and Parks Society
honoring the Roanoke City Parks and Recreation Department for the 1998
Best New Program: "Playing for Keeps - The Adult Role in Youth Sports".
A three minute training video was presented.
File #67
3
2. CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (! 950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132 Executive Session.
C-2
A communication from Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board, transmitting an abstract of votes cast in the General and Special
Election held in the City of Roanoke on Tuesday, November 3, 1998.
RECOMMENDED ACTION: Receive and file.
File #40
C-3
Qualification of the following persons:
Kevin A. Deck and Robert B. Marietta as members of
the Architectural Review Board for terms ending
October 1, 2002; and
File #15-110-249
Robert K. Bengtson, Ramey A. Bower, Sr., John W.
Brown, Jr., David M. Prince and Carroll E. Swain as
members of the City of Roanoke Transportation Safety
Commission for terms ending October 31, 2002.
File #15-110-316
RECOMMENDED ACTION: Receive and file.
4
REGULAR AGENDA
0
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ae
Presentation with regard to the services provided to residents of the City
of Roanoke by Blue Ridge Community Services during fiscal year 1998.
Robert Williams, Board Member, Spokesperson. (5 minutes)
Received and filed.
File #109-335
Presentation with regard to the Roanoke City Public Schools Standards
of Learning. Dr. E. Wayne Harris, Superintendent. (5 minutes)
Received and filed.
File #467
4. PETITIONS AND COMMUNICATIONS:
A communication from the Roanoke City School Board recommending
approval of a State Literary Fund loan application in the amount of $1.25
million for improvements to Hurt Park Elementary School.
Adopted Resolution Nos. 34079-111698 and 34080-111698. (7-0)
File #60-467
A communication fi'om the Roanoke City School Board requesting
appropriation and transfer of funds to certain school accounts; and a
report of the Director of Finance recommending that Council approve the
request.
Adopted Ordinance No. 34081-111698. (7-0)
File #60-467
5
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending support of the request for funding from the
Industrial Site Development Fund for the development of the New
River Valley Commerce Park.
Adopted Resolution No. 34082-111698. (7-0)
File #60-207-526
A report with regard to appropriation of funds for renovation of the
Jefferson Center Performance Hall.
Adopted Ordinance Nos. 34083-111698 and 34084-111698.
(7-0)
In addition to the previously authorized obligation of Council
to provide $2,000,000.00 to the Jefferson Center Foundation,
Ltd., for renovation of the Jefferson Center Performance Hall,
Council declared its commitment to provide the equivalent of
$800,000.00 valued effective March 1, 1999, for the purpose of
completing such project.
File #60-337
A report recommending the transfer of $808,000.00 from the
General Fund for the Roanoke River Flood Reduction Project.
Adopted Ordinance No. 34085-111698. (7-0)
File #60-237-468
o
A report recommending appropriation of Regional Disability
Services Board Grant funds in the amount of $46,352.00 for the
Blue Ridge Independent Living Center.
Adopted Ordinance No. 34086-111698. (7-0)
File #60-236-353
o
A report recommending acceptance of a grant from the Department
of Criminal Justice Services to provide funds for the Community-
Family Counseling Center and System Analysis Program with the
City's Office on Youth.
Adopted Resolution No. 34087-111698. (7-0)
File #5-60-304
b. DIRECTOR OF FINANCE:
A report recommending transfer of General Fund balance reserve
for self-insured liabilities.
Adopted Ordinance No. 34088-111698. (7-0)
File #58-60-396
A report recommending adoption of a resolution setting forth
financing terms for the Regional Fire/EMS Training Facility.
Adopted Resolution No. 34089-111698. (7-0)
File #60-70-354
A report in response to an employee request relating to the City's
Pension Plan.
Received and filed.
File #184-429
6. REPORTS OF COMMITTEES:
ao
A report of the Bid Committee in connection with bids received by the
City for construction of a salt storage building at the Public Works
Service Center, recommending execution of an agreement with
Construction Services of Roanoke, Inc., in the amount of $131,400.00;
appropriation of funds in connection therewith; and a report of the City
Manager concurring in the recommendation of the Bid Committee.
Council Member Carroll E. Swain, Chairperson.
Adopted Ordinance Nos. 34090-111698 and 34091-111698. (7-0)
File #60-183
7
bo
A report of the Bid Committee in connection with bids received by the
City for construction of the Peters Creek Road Fire/EMS Station No. 4,
recommending execution of an agreement with Williams Painting and
Remodeling, Inc., in the amount of $733,000.00; appropriation of funds
in connection therewith; and a report of the City Manager concurring in
the recommendation of the Bid Committee. Council Member Carroll E.
Swain, Chairperson.
The matter was tabled indefinitely.
no.)
File #70-354
(Council Member Swain voted
c.(1)
A report of the Legislative Committee transmitting the City's 1999
Legislative Program, and recommending adoption of a resolution to
formally endorse the City and School Board elements which will be
merged into one joint Legislative Program. Council Member William
White, Sr., Chairperson.
Adopted Resolution No. 34092-111698. (7,0)
File #60-137-467
(2)
A communication from the Roanoke City School Board transmitting the
Schools' Legislative Issues, and recommending approval and
incorporation into the City's Legislative Program.
Concurred in the report.
File #137-467
7. UNFINISHED BUSINESS: None.
Se
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
ao
Ordinance No. 34075, on second reading, amending and reordaining the
definition of"creditable service", as set out in Section 22.1-2, Definitions,
and amending and reordaining subsection (a) of Section 22.1-52, Lump
sums, Code of the City of Roanoke (1979), as amended, to provide for a
maximum retirement allowance of sixty-three (63) percent and to
conform the lump sum distribution rule to the provisions of the Internal
Revenue Code of 1986, as amended; and providing for an effective date.
Adopted Ordinance No. 34075-111698 on second reading.
(Council Members White and Swain voted no.)
File #184-429
(5-2)
9.MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Wyatt expressed appreciation to Police Officer
Tamara Anderson. She advised that she had the opportunity to
spend an entire shift with Officer Anderson who is one of Roanoke's
finest Police Officers.
File #5
Council Member White referred to the City's automated residential
refuse collection program and advised that it has been reported that
the City is hiring part-time employees because of deficiencies in the
program. He requested that the City Manager, prior to the
Financial Planning Workshop in January 1999, provide Council with
a report in connection with actual cost savings compared to those
calculations contained in a report of the study committee. He further
requested that the City Manager engage the assistance of the
Municipal Auditor to verify financial data. Council Member Wyatt
requested that the City Manager's report include information on the
number of temporary employees and the financial impact to the City.
Con!t .....
9
Council Member Trout requested that the City Manager report to
Council as expeditiously as possible regarding the alleged hiring of
temporary employees.
File #144
Council Member White referred to interest earnings on general
obligation bonds and called attention to an unwritten policy of
previous City Councils to use accumulated bond interest earnings
for economic development projects. He requested that future
monthly financial reports of the City contain information on the
amount of accumulated bond interest, bonds that have been
authorized and issued, and those bonds that have not been issued.
File #53-207
Council Member White advised that he would be pleased to present
an overview of the Roanoke City budget process to interested civic
organizations, etc.
File #60-132
Council Member Swain encouraged the Members of Council to
attend work sessions of the Parks and Recreation Master Plan Study
Committee to hear input from citizens regarding recreational
facilities/enhancements.
File #67
The Mayor proposed that Council hold its Financial Planning
Workshop on Saturday, January 16, 1999, from 8:30 a.m. to 1:00
p.m.
File #60-132
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
lO
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK
AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION: (5-0) (Council Members
Hudson and White were absent.
David Collins and John M. Stroud were appointed as members of the
Economic Development Commission for terms ending June 30, 2001.
File #15-110-450
At 4:50 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
R O,4NOKE CITY CO UNCIL
REGULAR SESSION
November 16, 1998
7:00p. m.
CITY COUNCIL CHAMBER
A GEND.4 FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Hudson was absent.
The Invocation was delivered by C. Nelson Harris, Vice-Mayor.
The Pledge of Allegiance to the Flag of the United States of America
was led by Mayor Bowers.
Welcome. Mayor Bowers.
PRESENTATIONS:
Introduction of the 1998 Citizen of the Year.
James E. Robertson was honored as Roanoke's 1998 Citizen of the Year.
File #496
A Proclamation declaring November 15 - 21, 1998, as American Education
Week.
File #3
A. PUBLIC HEARINGS:
Public hearing on the request of the Melrose/Rugby Neighborhood
Forum, Inc., for designation of property to be exempted from taxation,
said property being located at 1730 Orange Avenue, N. W. Estelle H.
McCadden, President, Spokesperson.
Adopted Resolution No. 34093-111698. (6-0)
File #79-137-165
Public hearing on the request of the Blue Ridge Housing Development
Corporation for designation of property to be exempted from taxation,
said property being located at 510 1 l th Street, N. W. Alvin Nash,
President, Spokesperson.
Adopted Resolution No. 34094-111698.
White abstained from voting.)
File #79-137-178
(5-0)
(Council Member
Public hearing on the request ofC & C Development Properties, Inc., that
five tracts of land located near the intersection of Hershberger Road and
Williamson Road between Hershberger Road and Curtis Avenue, N. W.,
identified as Official Tax Nos. 2190906-2190908, inclusive, and 2190918
and 2190919, be rezoned from RS-3, Residential Single-Family District,
to C-2, General Commercial District. G. Michael Pace, Jr., Attorney.
(See communication from Mr. Pace requesting that the matter be tabled
until Tuesday, January 19, 1999, at 7:00 p.m.)
The matter was tabled until the regular meeting of Council on
Tuesday, January 19, 1999, at 7:00 p.m., in the City Council
Chamber.
File #51
13
Public hearing on the request of Food Lion, Inc., that two tracts of land
located on Shenandoah Avenue, N. W., identified as Official Tax Nos.
6030107 and 6030108, be rezoned from RM-2, Residential Multifamily
District, Medium Density District, to C-2, General Commercial District,
subject to certain proffered conditions. Maryellen F. Goodlatte, Attorney.
Adopted Ordinance No. 34095 on first reading. (6-0)
File #51
Public hearing on the request ofRIA, LLC, that a tract of land located on
the west side of Hollins Road, N. E., being an approximately 9.5 acre
portion of Official Tax No. 3140301, be rezoned from HM, Heavy
Manufacturing District, to LM, Light Manufacturing District. Michael K.
Smeltzer, Attorney.
The matter was tabled and referred back to the City Planning
Commission for the purpose of filing an amended petition.
File #51
Public hearing to consider a proposal of the City of Roanoke to convey
a portion of certain property, which the City will acquire for infrastructure
improvements in connection with construction of the Roanoke River
Interceptor Sewer Replacement Project, identified as Official Tax Nos.
1221301, 1221302, 1221403, 1221406, 1222404 and 1222405. W.
Robert Herbert, City Manager.
Adopted Ordinance No. 34096 on first reading. (6-0)
File #2-27
Public hearing to consider a proposal of the City of Roanoke to convey
certain City-owned property, identified as Official Tax No. 1011512,
commonly known as 118 Campbell Avenue, to Ground Zero
Development LLC. W. Robert Herbert, City Manager. (See report of the
City Manager advising that the prospective purchasers have withdrawn
their offer to purchase the property.)
Withdrawn
14
Bo
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FoR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
Mr. Robert Gravely, 1412 Moorman Road, N. W., advised that he was
addressing Council on behalf of God. He stated that God will release His
wrath upon all nations, and the year 1999 will see troubled times because
the world is under a curse as the result of sin.
File #23-66-132
Office of the City Manager
October 21, 1998
Ms. Ma~y Parker
City Clerk
215 Church Avenue SW
Roanoke, VA 24011
REF.' Request for Space- City Council Agenda
Dear Mary,
On behalf of the Foundation for Downtown Roanoke, Inc., I am
requesting space on the City Council Agenda for November 16, 1998 at the
12:15 p.m. session to present a 15 minute briefing on the status of the
properties gifted to the Foundation by the Norfolk Southern Corporation in
December, 1997. R. Matthew Kennell, agent for the Foundation,
Spokesperson.
Sincerely,
Debbie Moses
Assistant t/t City Manager
c: R. Matthew Kennell, President, Downtown Roanoke, Inc.
W. Robert Herbert, City Manager
Philip Sparks, Chief, Economic Development
Room 364 Municipal South 215 Church Avenue, S.W, Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci.roanoke.va.us
'98 rj!~'i 12 P 3 ?J(i~ffice of the City Manager
October 12, 1998
Mr. R. Matt Kennell
President
Downtown Roanoke lnc
310 First Street SW
Roanoke, Va 24011
REF: Briefing for Roanoke City Council November 16, 1998
Dear Matt,
i am writing to confirm your desire to brief Roanoke City Council at the
12:15 pm session regarding the status of the various Norfolk Southern
Building projects. ! hope that this briefing can be paired with one from the
Roanoke Higher Education Authority on GOB-North. If you have any special
AN needs, please let me know and I will be happy to help you with them.
Best Regards,
Debbie Moses
Assistant to City Mana§er
c: Mark Parker~
Jim Ritchie
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www ci.roanoke vaus
Office of the City Manager
October 12, 1998
Mr. Brian Wishneff
Acting Director
RHEA
213 South Jefferson Street
Suite 1010
Roanoke, Va 24001
REF: Briefing for Roanoke City Council November 16, 1998
Dear Brian,
I am writing to follow-up a voice mail that I left for you regarding
a briefing for Roanoke City Council at the 12:15 p.m. session on the status of
the Education Center project. ! would appreciate your confirmation on this so
that we add it to the agenda. Matt Kennell will also be briefing council on the
status of the other NS building projects so there is a tie-in as far as subject
matter is concerned.
Best Regards,
Debbie Moses
Assistant to City Manager
c: Mark Parker"v
Jim Ritchie
Room 364 Municipal South 2] 5 Church Avenue, SW. Roanoke, Virginia 240~ ]-1591 (540) 853-2333 FAX (540) 853-] 138
CityWeb'www ci.roonoke vQus
Office of the Mayor
CITY OF ROANOKE
1'0 i ]aln 08
Given under our hands and the Seal of the City of Roanoke this eleventh day of
November nineteen hundred and ninety-eight.
WHEREAS,
all children need love, support, security, and a place to call home,
where they are entitled to grow and develop in a family that can meet
their needs; and
WHEREAS, in the Commonwealth of Virginia, approximately 7000 children live
away from their birth families in substitute care; and
WHEREAS,
more than 1300 of these children cannot return to their birth families
and need the security and nurturing that a permanent family can
provide; and
WHEREAS,
many families are able and willing to adopt waiting children;
however, many of the children wait longer to be placed because they
are minorities, older, or of a sibling group; and
WI-IE~, the hope of our children lies in communicating their needs to the
local community.
NOW, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke, Virginia,
do hereby proclaim the month of November1998 throughout this great All-
America City, as
ADOPTION A WARENESS MONTH.
David A. Bowers
Mayor
NOV-13-BB BB:41 FROM:ROANOKE CITY PARKS & REC ID:54085~1287 PAGE 2/3
To:
From:
Date:
Re:
City of Roanoke
Parks and Recreation
Interdepartmental Memorandum
AngeHta Plemmer
Public Information Officer
Lisa Soltis
Marketing and Information Coordinator
November 13, 1998
Roanoke City Council Meeting
November 16, 1998
Parks & Recreation Presentation
Per our conversation yesterday, Roanoke City Parks and Recreation, in a
collaborative effort with Roanoke County Parks and Recreation, received the Best
New Program Award for a population greater than 100,000 at the Virginia
Recreation and Parks Society annual meeting held October 25 - 27, 1998 in
Hampton, Virginia. The award, which was presented on Monday, October 26', is
awarded in recognition of an organization for the development of the most
outstanding park or recreation program or special event. One (1) award per year
per population category may be given.
A ten minute training video, "Playing for Keeps - The Adult Role in Youth Sports"
was designed, written, edited and produced by staff from the departments to
promote the valley's youth sports philosophy. The video was produced by Roanoke
Valley Television Channel 3 at no cost. RVTV began broadcasting the video in
January, 1997 and continues to air the video on a regular basis. A copy of the video
has been given to each Recreation Club in the Roanoke Valley to use in training
sessions of coaches and officials. The video can also be checked out at local libraries
for parents and coaches to review. Furthermore, the it has been used during
community meetings to educate various groups on the importance of organized
recreation.
The individuals responsible for producing the video feel strongly that "Playing for
Keeps - The Adult Role in Youth Sports" has been effective in educating adults on
the positive and negative impact they have on children on a daily basis. Whether
the adult role model is in the position of a coach, parent or athletic director,
everyone needs to remember that it is indeed only a game and whether you win or
lose does not matter, as long as our youth enjoys the experience.
NOV-18-B8 08:41 FROM:ROANOKE CITY PARKS & REC
I D: 540853'~! 28?
3/3
Roanoke City Council Meeting
November 16, 1998
Parks & Recreation Presentation
Page Two
Selection Criteria for the Best New Program Award includes the following
significant elements:
*Innovative and creative nature of the program - design, funding,
promotion, etc.
*Effectiveness in addressing goals proposed as defmed in terms of
community needs, demands, and successful implementation.
*Efficiency in use of resources.
*General excellence of the program.
We ask that Mayor Bowers make the presentation to John Coates, Manager of
Roanoke City Parks and Recreation at the 2:00 p.m. Council Meeting on Monday,
November 16, 1998. John Coates will then call on Vic Garber, Recreation
Superintendent of Roanoke City Parks and Recreation, Debbie Pitts, Recreation
Superintendent of Roanoke County Parks and Recreation, and Pete Haislip,
Manager of Roanoke County Parks and Recreation for recognition. We also
request that a three minute overview video describing the Award Winning Video be
shown to Council.
Please let me know if you have questions, Angelita. I appreciate all of your
assistance. Thank you.
pc:
The Honorable David A. Bowers, Mayor
~ary F. Parker, City Clerk John W. Coates, Manager
Victor C. Garber, Superintendent of Recreation
NOU-15-1998 08:55 54~5531287 97Z P. OJ
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 16, 1998
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
November 6, 1998
'~; ':~? '.,~"~.~. Roanoke City Electoral Board
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Mrs. Mary F. Parker
City Clerk
Room 454, Municipal Building
Roanoke, VA 24011
Dear Mrs. Parker:
Pursuant to Section 24.2-675 of the Virginia Election Laws,
attached is a certified copy of the abstract of votes cast in the
General & Special Election held in the City of Roanoke on November
3, 1998.
i~Secretary
Roanoke City Electoral Board
GEB, JR./lct.
Attachment
Room 109, Municipal North
215 Church Avenue, S. W, Roanoke, Virginia 24011
P. O. Box 1095, Roanoke, Virginia 24005
(540) 981-2281
Fax (540) 224-3025
ABSTRACT OF VOTES
c~st in the City of Roanoke
at the November 3, 1998 General Election, for:
· Virginia·
NIEMBER
HOUSE OF REPRESENTATIVES
6th District
flAMES OF CANDIDATES AS SHOWN ON ~ALLOT
ROBERT W. "Bob" GOODLATTE ................
DAVID A. BOWERS
Total Write-In Votes [SEE WRITE-INS CERTIFICATION] ......
TOTAL VOTES
F~ECEIVEO
11,694
R .471
9
We, the undersigned Electoral Board, upon exam/nat/on of the official records deposited with the Clerk of the
Circuit Court of the election held on November 3, 1998, do hereby certify that the above is a true and correct
Abstract of Votes cast at said election for Member of the House of Representatives in the Congress of the
United States.
Given under our hands this
copy teste:
day of November, 1998.
Chairman
· Secretary
Secretary, Electoral Board
WRITE-INS CER TIFICA TION
Rnanoke
~ ClT~
House of Representatives
OFfiCE TITLE
6th
DISTRICT NAME OR NUMBER, IF APPLICABLE
General
Special Election
November 3, 1998
Page 1 of 2
Write-Ins
Invalid Write-Ins
Valid Write-Ins lUST ~N ALPHABETICAL ORDER]
TOTA~ VOTES
RECEIVED
fin FIC, t/RES)
Jeff Artis
1
Harry Browne
1
John Edwards
Beverly Fitzpatrick
1
1
Nelson Harris
W. Robert Herbert
CONTINUED ON PAGES, 2 THROUGH 2
We. the undersigned Electoral Board, upon examination of the off;c/a/records deposited with the Clerk of the
Circuit Court of the election held on November 3. 1598, do hereby certify that with the continuation pages
ind;cated, the above is -a true and correct certification of the write-in votes cast at said e/ecEon for the office
indicated above.
Give~ under our hands this
A
__~ day of November, 1998.
Vice Chairman
, Secretary
Secretary, Electoral Board
WRITE-INS CERTIFICATION
Rnannk~
~ COUNTY
House of
0F~CE T~TLE
6th
~ Cl~
Representatives
DIST. RICT NAME OR NUMBER, IF APPLICABLE
General
Special Election
November 3, 1998
Page_ 2 of. 2
Valid Write-Ins ¢co?,inuedl
[LIST IN ALPHABETICAL ORDER]
Bob Marley
Jim Olin
TO TAL VOTES
RECEIVED
(IN Fxc, uREs)
.,4RSTRACT OF VOTES
cast in the City of Roanoke
at the November 3, 1998 Special Election· for:
· Virginia,
PROPOSED CONSTITUTIONAL AMENDMENTS
QUESTION 1: Shall the Constitution of Virginia be amended to permit persons
employed overseas, and their families, who are qualified to vote in Virginia
except for having given up a home in Virginia, to continue to vote in Virginia
while overseas subject to the conditions and time limits set by law?
TOTAL VOTES
RECEi'I.'~
fin FIGCRES}
YES~
NO 3~917
QUESTION 2.' Shall the Constitution of Virginia be amended to delete the
present requirement that the proceedings of the Judicial Inquiry and Review
Commission concerning charges against judges shall be confidential so that
the General Assembly can provide by law to what extent Commission
proceedings and documents will be confidential?
TOTAL VOTES
RECF-fl'V'~3
YES 11~196
NO 6~063
QUESTION 3' Shall the Constitution of Virginia be amended to authorize
agreements among localities for sharing the revenues and costs of a
specified land area and establishing a special governing body for the area,
and to provide that fiscal commitments related to the land area will not be
deemed local debt?
TOTAl VOTES
RECF_h'R~
YES 10,793
NO 6~267
CONTINUED ON REVERSE SIDE
PROPOSED CONSTITUTIONAL AMENDMENTS
]Lg~[t~City of Roanoke
Special Election
November 3. 1998
Page 2 of 2
QUESTION 4: Shall the Constitution of Virginia be amended to allow a
combination of localities to contract debt as part of an agreement to share
the revenues, tax base, or the benefits of economic growth and exempt this
class of debt from the ceiling on local debt for cities and towns and from the
requirement for a local referendum for counties?
TOTAl. VOTES
RECEIVED
(IN FIGURES)
YES ~) .739
NO 7,134
QUESTION 5: Shall the Constitution of Virginia be amended to authorize the
General Assembly by general law to give local governments the option of
eliminating, in whole or in part, either the business, professional or occupational
license tax or the merchants' capital tax or both?
TOTAL VOTES
RECEIVED
(IN FIGURES)
YES 11r750
NO 5~.306
We, the undersigned Electoral Board, upon exam/nat/on of the off/cia/records deposited with
the Clerk of the Circuit Court of the elect/on held on November 3, 1998, do hereby certify
that the above is a true and correct Abstract of Votes cast at said election for and agains~
the proposed amendments to the Constitution of Virginia.
Given under our hands this 4 day' of November, 1998.
,4 copy teste:
, Vice Chairman
~~~~~1~' Secretary
Secretary, Electoral Board
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 18, 1998
File #15-110-249
Evelyn S. Lander, Secretary
Architectural Review Board
Roanoke, Virginia 24014
Dear Ms. Lander:
This is to advise you that on November 9 and November 10, 1998, respectively, Kevin A.
Deck and Robert B. Manetta qualified as members of the Architectural Review Board for
terms ending October 1, 2002.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
F!Ei;E r ,' ~,'
I ITII' Ilii .....
'98 i!)'~-9 P3A2
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Kevin A. Deck, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Architectural Review Board for a term ending October 1, 2002,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~ day of//]0~e~¢1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
C:~OCTT.WPD
'98
I~;',, 10 P4:02
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert B. Manetta, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Architectural Review Board for a term ending
October 1, 2002, according to the best of my ability. So help me God.
Subscribed and sworn to before me this~,~'% day
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
C:tOCTT.WPD
MARY F. PARKER, CMC~AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1 $36
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 18, 1998
File #15-110-316
Georgene Elmora, Secretary
City of Roanoke Transportation
Safety Commission
Roanoke, Virginia
Dear Ms. Elmore:
This is to advise you that on October 29 and 30, 1998, Robert K. Bengtson, John W.
Brown; and Ramey A. Bower, Sr., David M. Prince and Carroll E. Swain, respectively,
qualified as members of the City of Roanoke Transportation Safety Commission for terms
ending October 31, 2002.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc: Sandra H. Eakin, Deputy City Clerk
I'i:~N3ENDAg~tNOVI&WI~O
'98 ~7'!T[ 30 P3:43
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Robert K. Bengtson, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Transportation Safety
Commission for a term ending October 31, 2002, according to the best of my ability.
So help me God.
Subscribed and sworn to before me th -da 998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AGENDA98~.OCT19.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John W. Brown, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Transportation Safety
Commission for a term ending October 31, 2002, according to the best of my ability.
So help me God.
Subscribed and sworn to before me thisgg2? day of ~-~_~-,._ 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AG EN DA98~OCT19.WPD
'98 ?~!i]:~ -3
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ramey A. Bower, Sr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Transportation Safety
Commission for a term ending October 31, 2002, according to the best of my ability.
So help me God.
Subscribed and sworn to before me this ~)day of{~~98.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~.GENDA98tOCT19,WPD
Oath or Affirmation of Office
'98 ~"
,, 30
A 9 :(.)2
Commonwealth of Virginia, City of Roanoke, to-wit:
I, David M. Prince, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the City of Roanoke Transportation Safety Commission for a term
ending October 31, 2002, according to the b~~ability. So help me God.
Subscribed and sworn to before me thi~.~_-~:1~998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
H:~AGENDAOS~lG.WPO
'98
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Carroll E. Swain, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the City of Roanoke Transportation Safety Commission for a term
ending October 31, 2002, according to the best of my ability. So help me God.
Subscribed and sworn to before me this'~./ day of ~:~c~c-~,~t998.
ARTHUR B. CRUSH, III, CLERK
H:~AG ENDAgS~:~T19.WPD
Blue Ridge
Community
Services
'98 ?'~ 27
Susan J. Cloeter Cha/~man
Rita N. Foster tr~ Cha/m~an
Rodney P. Furr Treasurer
Pamela K. Cox secrmary
Execut/ve D/rector
Fred P. Roessel, Jr., Ph.D.
October 23, 1998
The Honorable Mayor and City Council Members
City of Roanoke
Office of the City Clerk
Room 456, Municipal Building
215 Church Ave., SW
Roanoke, VA 24011
Dear Mayor and City Council Members:
Blue Ridge Community Services would like to request time on the agenda of
the Roanoke City Council meeting on I~londay, November 16, ::[998, to
give a brief report about the services provided to the residents of the City of
Roanoke in Fiscal Year 1998.
Robert Williams, Blue Ridge Community Services Board member appointed
by the City of Roanoke, will be presenting the report. He will be
accompanied by Thomas Chapman, Director of Administration, and myself.
We look forward to seeing you on November 16 at 2'00 PM. Thank you for
your consideration.
Administrative Assi stent
C:
W. Robert Herbert
3ames D. Ritchie
Glenn Radcliffe
Robert Williams, 3r.
Fred P. Roessel, 3r.
Thomas Chapman
Executive Offices- 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690
Serving the Cities of Roanoke and Salem, and the Counties of Botetourt, Craig and Roanoke
Blue Ridge
Community
Services
Susan J. Cloeter
Rita N. Foster ~r~ce
Rodney P. Furr Treasurer
Pamela K. Cox
Execul/ve D/rector
Fred P. Roessel, Jr., Ph.D.
November 5, 1998
Sandra Eakin, Deputy Clerk
Office of the City Clerk
Room 456, Municipal Building
215 Church Ave., SW
Roanoke, VA 24011
Dear Iris. Eakin'
Per our telephone conversation of this morning, this is to
confirm our appearance at the meeting of the Roanoke City
Council on Monday, November 16, at 2:00 PM. Enclosed for
distribution to Council members and staff are copies of a brief
report of services to the City of Roanoke during FY1998.
Thank you for your assistance.
incerely,
Ad~istrative Assistant
Enc.
c:
Robert Williams
Fred P. Roessel, Jr.
Thomas Chapman
Executive Offices- 301 Elm Avenue, SW Roanoke, Virginia 24016-4001 (540) 345-9841 Fax: (540) 342-3855 TDD: (540) 345-0690
Serving the Cities of Roanoke and Salem. and the Counties of Botetourt. Craig and Roanoke
iil
BLUE RIDGE
COMMUNITY SERVICES
REPORT TO
CITY OF ROANOKE
November 16, 1998
Iii
BLUE RIDGE
COMMUNITY SERVICES
The mission of Blue Ridge Community Services is to
support and promote the health, independence and self-worth
of individuals and families impacted by
mental illness, mental retardation and substance abuse
by providing quality community based services
that are responsive to individual needs.
BLUE RIDGE COMMUNITY SERVICES
DIRECTLY FUNDED PROGRAMS
FY-98 PERFORMANCE REPORT
CITY OF ROANOKE
(by Service) ,,,UnitS,, Service, ~,, Cost Of services,
MENTAL HEALTH
Emergency Services 1,362 7,952 SH $ 348,624
Outpatient Counselin[~ 1,639 12,968 SH 1,041,064
Intensive In-Home Sex-vices 47 14,892 SH 680,254
Case Manasement 546 13,151 SH 689,865
Children's Da), Treatment 65 24,565 DSH 422,203
Mountain House Clubhouse 90 16,503 DSH 333,829
Alternative Day Support 23 638 SH 8,845
Residential 393 630 BD 7,974
MH SUBTOTAL 4,165 .,,, i:;, ....... i,,, $ 3,532,658
MENTAL RETARDATION
Case Management 423 11,071 SH $ 509,934
Sheltered Employment 9 1,988 D 73,812
Rehabilitation 84 21,934 DSH 186,328
Supported Employment 25 1,510 SH 63,544
Highly Intensive Residential 17 4,817 BD 915,655
Intensive Residential 5 1,456 BD 160,953
Supenrised Residential 31 752 BD 120,761
Supportive Residential 106 22,910 SH 424,638
Family Support 145 145 F 95,740
MR SUBTOTAL 845 ii $ 2,551,365
SUBSTANCE ABUSE
Outpatient Services 805 15,676 SH $ 716,727
CaSe Management 872 9,457 SH 460,534
Day Treatment 46 8,747 DSH 145,277
Highly Intensive Residential 423 1,922 BD 412,209
Intensive Residential 218 9,895 BD 610,258
SA SUBTOTAL 2,364 $ 2,345,005
TREATME~ SUBTOTALS 7,374 ,,,,,,,,,~ : J,, J $ 8,429,028
PREVENTION
Numberof i
~tacts : !~ice :
MH Prevention Sex-vices 190 2,793 SH $ 98,808
SA Prevention Plus 3,116 4,802 SH 253,611
PREVEi~TiON SUBTOTAL8 3,306 $ 352,419
TOTAL :10~680~ $ 8~781'447
FY,g8 LOCAL S~E $ 356;638
SERVicE/~CAL DOLLAR :'ii' ......
$ 25
Units of Semce:
SH=Service Hours DSH=Day Support Hours D=Days
BD=Bed Davs F=Families
BLUE RIDGE COMMUNITY SERVICES
PROGRAM HIGHLIGHTS - CITY OF ROANOKE
JULY 1, 1997-JUNE 30, 1998
· CITY RESIDENTS RECEIVED 25 DOLLARS WORTH OF SERVICES FOR EACH CITY OF
ROANOKE TAX DOLLAR APPROPRIATED TO BLUE RIDGE COMMUNITY SERVICES.
MENTAL I~ETAI~DA TION
· COMMUNITY TRAINING SERVICES CONTINUE TO EXPAND, OFFERING SPECIFIC
TRAINING TARGETED AT SUCCESSFUL INDEPENDENT LIVING IN THE COMMUNITY FOR
INDIVIDUALS WITH MENTAL RETARDATION. CITY RECREATION CENTERS SUCH AS
PRESTON PARK AND BUENA VISTA PROVIDE MUCH NEEDED FACILITIES FOR TRAINING
ACTIVITIES SUCH AS COOKING, CLEANING, PERSONAL CARE SKILLS AND MONEY
MANAGEMENT. CITY PARKS AND MUSEUMS ARE ALSO USED FREQUENTLY FOR
RECREATIONAL ACTIVITIES AND TO INCREASE COMMUNITY AWARENESS.
SUBSTANCE ABLISE
· PREVENTION PLUS PROVIDED LEADERSHIP TO DEVELOP A PREVENTION PLANNING
TEAM FOR THE CITY. THIS TEAM WORKS WITH EXISTING COALITIONS TO GATHER
CONSISTENT DATA RELEVANT TO PLANNING AND RESOURCE DEVELOPMENT FOR
YOUTH AND FAMILIES.
NEW DIRECTIONS PROVIDED A COUNSELOR TO SERVE AS CO-FACILITATOR FOR
STUDENT ASSISTANCE PROGRAM GROUPS AT PATRICK HENRY. STAFF MEMBERS OF
THIS PROGRAM ALSO PARTICIPATED AS MEMBERS OF THE AGENCY'S DISASTER TEAM
IN RESPONDING TO THE FIRE AT 501 CHURCH STREET.
MENTAL HEAL TH
· WE HAVE CONTINUED TO EXPAND THE AVAILABILITY OF RESIDENTIAL SUPPORT
SERVICES, WHICH ARE DESIGNED TO INCREASE THE SKILLS AND ABILITIES OF OUR
CLIENTS LIVING INDEPENDENTLY IN THE COMMUNITY. ALSO, WE CONTINUED OUR
COLLABORATION WITH THE CITY OF ROANOKE ON THE HAT TEAM, THE SHELTER PLUS
CARE PROJECT, AND THE SRO PARTNERSHIP.
CHILDREN'S DAY TREATMENT DID SITE-BASED PROGRAMMING AT TWO ELEMENTARY
SCHOOLS - FALLON PARK AND THE ROANOKE ACADEMY OF MATH AND SCIENCE
(RAMS). WE PROVIDED THERAPEUTIC PROGRAMMING AFTER SCHOOL AND DURING
THE SUMMER AT THE WEST END CENTER, AND IN CONJUNCTION WITH THE DEPARTMENT
OF PARKS AND RECREATION, THERE WAS SUMMER PROGRAMMING AT FALLON PARK.
ALL OF THESE PROGRAM SITES ASSISTED SERIOUSLY EMOTIONALLY DISTURBED
CHILDREN TO REMAIN IN THE LEAST RESTRICTIVE SETTINGS, AT THE LEAST COST.
THE SARA PROGRAM CONTINUED A COOPERATIVE AGREEMENT WITH THE ROANOKE
ADOLESCENT HEALTH PARTNERSHIP IN THEIR DEVELOPMENT OF SEXUAL ASSAULT
PREVENTION AND SUPPORT SERVICES FOR ADOLESCENT VICTIMS OF SEXUAL
ASSAULT/ABUSE.
SARA STAFF WORKED WITH THE LEGAL AID SOCIETY OF ROANOKE VALLEY AND THE
POLICE DEPARTMENTS OF ROANOKE CITY AND ROANOKE COUNTY TO ESTABLISH
POSITIONS IN THEIR DOMESTIC VIOLENCE UNITS TO PROVIDE LIAISON, APPROPRIATE
REFERRALS AND SUPPORT.
MENTAL HEALTH SERVICES
MISSION ~TA TEMENT
The Division of Mental Health Ser~CeS provides treatment and support for adults with serious
mental il~ess, and Children and adolescents ~ serious emotional disturbances and their
families, with an emphasis on fostering improved ,social functioning and independence.
AND ADOLF..SCE (C/A) SF_,RVlCg$
Outpatient Serv/ces
1125 First Street, SW, Roanoke
In-Home (4 Case Management Services
1336 Maple Avenue, SW, Roanoke
Children's Day Treatment
z122 Elm Avenue, SW, Roanoke
Crisis Services
Sexual A,s~ult Response and Awareness (SARA)
424 Elm Avenue, SW, Roanoke
Program of Assertive Community Treatment (PACT)*
I313 Maple Avenue, SW, Roanoke
Psychiatric Services
Community Resource Management
Street Team
zllO Elm Avenue, SW, Roanoke
*(beginning October 98)
Patterson Counseling Center
1729 Patterson Avenue, SW, Roanoke
Deaf Services
30I Elm Avenue, SW, Roanoke
Mountain House Clubhouse
Church Social Clubs
317 Washington Avenue, SW, Roanoke
Contractual Programs
Roanoke County department of Parks and Recreation
TRUST
MENTAL RETARDATION SERVICES
M/SS/ON
The Division of Mental Retardation Servioe~ Provides comprehen.~e community ~support
services to persons with mental reta~tionand their families, with an emphasis on promoting
an environment which enhances ~dePendence and growth~
CO/Vl/~IUNITY SUPPORT SERV/CES
Counseling and Life Skills Center
Crisis Services
Family Support Program
Respite Services: Short-Term Care
Community Training Services
Bridge Builders Program
I315 Second Street, SW', Suite 20I, Roanoke
Hazelridge Road
5220 Hazelridge Road, NW, Roanoke
Melrose Avenue Residence/Crisis Stabilization
3605 Mekose Avenue, NW, Roanoke
Niagara Road Residence
805 Niagara Road, Vinton
Read Road Adult Home/Residential Respite Facility
3003 Hollins Road, NE, Roanoke
Supported Living
1325 3~ Street, SW, Roanoke
ARC-Roanoke/CHD Industries
Goodwill Industries Tinker Mountain, Inc.
Easter Seal Sodety of Virginia, Inc.
Roanoke County Department of Parks and Recreation
SUBSTANCE ABUSE SERVICES
Substance Abuse Assessment Center
1133 Second Street, SW, Roanoke
Detoxification Unit
Primary Care Unit
80I Shenandoah Avenue, NW, Roanoke
Hegira House
(Therapeutic Community/Drag ~ Alcohol)
1405 Patterson Avenue, SW, Roanoke
Jail Treatment Services
Roanoke City, Roanoke County/Salem and Botetourt County Jail.~
New Directions
(Outpatient Counseling Center)
1345 Clark Avenue, SW, Roanoke
Prevention Plus
(Substance Abuse Prevention and Early Intervention)
$4I Luck Avenue, SW, Suite 230, Roanoke
Project Link
Trinity United Methodist Church
305 Mountain Avenue, SW, Roanoke
PHASES
(Day Treatment, Intensive Outpatient, Relapse Prevention and Aftercare)
836 Campbell Avenue, SW, Roanoke
Substance Abuse Support Services
836 Campbell Avenue, SW, Roanoke
Contractual Programs
Bethany Hall
Roanoke
City Public Schools
Public Information Office · P.O. Box 13145, Roanoke, Virginia 24031
Telephone: (540) 853-2816 · Fax: (540) 853-2817
N. ovember 4, 1998
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on the Standards of Learn-
ing (SOL's), no longer than 10 minutes in length, be included as an agenda item for the 2:00 p.m. session
of the City Council meeting on Monday, November 16, 1998.
Mrs. Rita Bishop, Assistant Superintendent for Instruction and Learning Organizations, will assist the
Superintendent in the Presentation. If agreed as pan of the agenda, they will need an overhead projector
and screen.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
Sincerely,
Lissy Runyon
Public Information Officer
/il
CC:
Mr. James Ritchie
Dr. E. Wayne Hams
Mrs. Rita Bishop
Excellence in Education-----___
Roanoke
City Public Schools
Publia Information Offiae · P.O. Box 13]48, Roanoke, Virginia 24051
Telephone: (,540) 8,53-28 ] 6 · Fax: (,540) 8,~-28 ] 7
DATE:
TO:
FROM:
RE:
November 4, 1998
Rita Bishop, Assistant Superintendent for Instruction and Learning Organizations
Lissy Runyon, Public Information Officer
City Council Presentation
As you are aware, we are on the City Council agenda each month to present an instructional item. Dr.
Hams would like you to present a ten minute overview on the SOL's. He suggested that you use the
handout from the School Board meeting. I will request an overhead projector for your use. The meeting is
on November 16th at 2:00 p.m. Thank you for your assistance.
/jl
cc: ~)Iary Parker
Excellence in ~Educat on
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 18, 1998
File ~/60-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2130 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34080-111698 authorizing the School Board for the
City of Roanoke to expend funds up to $1,250,000.00, for adding to and improving the
present school building at Hurt Park Elementary School and declaring the City's intent to
borrow to fund or reimburse such expenditures. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 16, i998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
H:~DA~9~OVI&VWO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34080-111698.
A RESOLUTION authorizing the School Board for the City of Roauoke to expend funds for
adding to and improving the present school building at Hurt Park Elementary School and declaring
the City's intent to borrow to fund or reimburse such expenditures.
incurred by the City.
is $1,250,000.00.
3.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The school board of the City of Roauoke is authorized to expend out of the City's
capital improvement fund up to $1,250,000.00 for the cost of adding to and improving the present
school building at Hurt Park Elementary School ("the Project").
2. In accordance with U. S. Treasury Regulations § 1.150-2, it is hereby declared that the
City reasonably expects to reimburse expenditures for the Project with proceeds of debt to be
The maximum principal mount of debt expected to be issued for the Project
This is a declaration of official intent under Treasury Regulation § 1.150-2.
4. The City Clerk is directed to make a copy of this resolution available for public
inspection at the City Clerles Office, 456 Municipal Building, Roanoke, Virginia 24011, within thirty
(30) days from the date hereof until the date of issuance of the debt from the proceeds of which the
expenditures for the project are to be reimbursed.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 18, 1998
File ~60-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2130 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 34079-111698 authorizing the School Board for the
City of Roanoke to make application for a loan, in the amount of $1,250,000.00, from the
State Literary Fund for modernizing Hurt Park Elementary School. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W..Robert Herbert, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34079-111698.
A RESOLUTION authorizing the School Board for the City of Roanoke to make application
for a loan bom the State Literary Fund for modernizing Hurt Park Elementary School.
WHEREAS, the School Board for the City of Roanoke, on the 16th day ofNovember, 1998,
presented to this Council an application addressed to the State Board of Education of V'trginia for
the purpose of borrowing bom the Literary Fund $1,250,000.00, for adding to and improving the
present school building at Hurt Park Elementary School, to be paid in twenty (20) annual
installments, and the interest thereon at four percent (4%) paid annually.
BE IT RESOLVED that the application of the City School Board to the State Board of
Education of V'uginia for a loan of $1,250,000.00 fi.om the Literary Fund is hereby APPROVED, and
authority is hereby granted the said City School Board to borrow the said amount for the purpose set
out in said application.
The Council of the City of Roanoke will each year during the life of this loan, at the time it
fixes the regular levie% fix a rate of levy for schools or make a cash appropriation sufficient for
appropriation expenses and to pay ~ loan in annual installments and the interest thereon, as required
by law regulating loan~ fi.om the Literary Fund.
ATTEST:
City Clerk.
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
ke,
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cin~dy H. I+..ee~ ~;{~lerkr0f the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: '~t~0-8~295~ ~--,: .
November 11, 19 9 8
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official School Board action at its meeting on November 10, 1998,
the Board respectfully requests City Council to approve a State Literary Fund loan
application in the amount of $1.25 million for improvements required at Hurt Park
Elementary. School. The improvements include air conditioning, new windows, the
addition of three classrooms, and the expansion of the library-media center. The loan
application includes resolutions for architectural supervision and a site waiver. The debt
service on the loan will be assumed by the School Board with the first debt service
payment of $112,500 scheduled to occur in FY2000-01.
The Board appreciates the approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mr. Kenneth F. Mundy
Preparing Students for Success
V.A. O05 I~
APPLICA~ON FOR LOAN FROM THE LITERARY FUND OF VIRGINIA
Name of School
Hurt Park Fl~_m~nt_ary Name of..~l~...~City Roanoke
To THE STATE BOARD O1~ EDUCATION,
Richmond, Virginia:
Gentlemen:
The School Board for the ~J~#~r-City of Roanoke hereby makes application for a
loan of $1.25 milliorl from the Literaxy Fund of Virginia for_the l~uruose of erecting, enlarging, or altering
1525 S'al/~m Avenue, S W
(making permanent improvement to) a school building located at Roannk~; VA ~&n!~ ' ' , as follows:
(Describe briefly) Improvements to an elementary school to include air-conditionino, window
replacement, the addition of three classrooms, and library-media center exoansion.
I. The said building, addition, or permanent improvement described above, to be of Brick
(Type of construction, brick, frame, etc.)
will be used as a elementary building, and is estimated to cost $ ~t::~?.mi ] 1 i on ,
(Elem., H. $., Comb. Elem. & H.S.)
2. The total estimated value of the existing school plant, including site, plus the proposed building addition, or perma-
nent improvement thereto, is $13.139 ~. 075
3. There is at present a loan from the Literary Fund on this HUrt Park Elementary
of $ - 0 - (Building or school plant )
in the amount
4. The total amount of the loan will not exceed the cost of the building, addition, or permanent improvement there-
to, and site, on account ~ such loan is made.
5. The site on w~.,this building, addition, or permanent improvement, will be located contains 5.5 acres,
of which 5.5 acres are well suited and useable, or can be easily improved and made useable, for playground and
recreational purposes.
6. The plans and specifications for the building or improvement, complying with Minimum School Building Re-
quirements, have been or will be approved by the division superintendent of schools and the Superintendent of Public
Instruction before construction is begun. It is understood that the State Board of Education reserves the right to with-
hold any part or all of the amount of this loan, if the plans and specifications approved by the Superintendent of Public
Instruction are not followed.
(1)
7. The proposed building, addition, or permanent improvement, is desirable because: (Explain briefly)
Improvements to an elementary school to include air-conditioning, window replacement
the addition of three classrooms, and library-media center expansion.
8. The present total indebtedness of the ~Mg~-City for school buildings is $ 25,539,057
3,230,000
is owed to the Literary Fund.
, of which
9. This 06Ya~-City has not defaulted or failed to meet its debt service obligations as and when due for the past
five years except, as follows: None
I0. Adequate and satisfactory supervision of construction will be provided by the school board in accordance with
the provisions of "Minimum Requirements and Standards for School Buildings," Regulations State Board of Education.
I 1. The building or improvement for which this application for a loan is made is part of a long-range planning
program in accordance with the provisions of "Minimum Requirements and Standards for School Buildings," Regulations
State Board of Education, and is recommended in the study or survey made by (give title and date)
Five Year Capital Improvement Plan, FYgg-2003
12. This loan is to be made for 20 years, and is to be paid in
5 tO 20 S to 20
the rate of 4_~ per centum .per annum, payable annually.
annual installments, with interest at
.13. The Board of Supervisors for the County, or the Council for the City, has by resolution (page 3 of this application),
agreed to provide for the repayment of this loan.
14. The School Board is not in default in the payment of any part of the principal of any previous loan from the Lit-
erary Fund and, for at least two years immediately before this loan, has not been more than six months in default in the pay-
ment of interest due on any loan from the Literary Fund.
Given under my hand this the 10th day of November
,19,, 90
THE SCHOOL BOARD OF
Roanoke
By
, Ch~rman.
ATTEST:
SEAL
(2)
.~~ Marsha W. Ellison, Chairman F.B. Webster Day
Melinda J. Payne, Vice Chairman Sherman P. Lea
Charles W. Day Ruth C. Willson
~x..Roanoke
City School Board P.O. sox 13145, Roanoke, Virginia24031 · 540-853-2381
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Clerk of the Board
· Fax: 540-853-2951
November 10, 1998
RESOLUTION
WHEREAS, the Roanoke City School Board has undertaken a project to improve
Hurt Park Elementary School; and
WHEREAS, Hurt Park Elementary School is located on approximately 5.5 acres of
property and the State requirement for a school of this size is ten (10) acres; and
WHEREAS, Hurt Park Elementary School is located within a densely populated
residential area of the city and the acquisition of additional real estate for the school is not
feasible: and
WHEREAS, the School Board will ensure that appropriate outdoor recreation areas
and bus boarding zones are included in the building plans:
THEREFORE, BE IT RESOLVED that the School Board of the City of Roanoke,
Virginia, requests the State Department of Education to grant a site waiver for the addition
and improvements to Hurt Park Elementary School.
E. Wayne Harris, Ed.D., Superintendent
Marsha W. Ellison, Chairman
Preparing Students for Success
~ke
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
F. B. Webster Day~
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Clerk of the Board
City School Board P.o. 8ox 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
November 10, 1998
RESOLUTION
WHEREAS, the Roanoke City School Board has approved the design plans for Hurt
Park Elementary School and actual construction is scheduled to proceed in March, 1999:
and
WHEREAS, State Literary Fund Loan regulations require that professional
supervision be provided by the School Board for all projects funded by Literary Fund loans.
THEREFORE, BE IT RESOLVED that the Roanoke City School Board agrees to retain
professional services (the architectural ['rrm of Echols. Sparger) to supervise the addition and
improvements to Hurt Park Elementary School.
E. Wayne Harris, Ed.D., Superintendent
Marsha W. Ellison, Chairman
Preparing Students for Success.,
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 18, 1998
File ~60-467
sANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2130 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 34081-111698 amending and reordaining certain
sections of the 1998-99 School and School Capital. Projects Funds Appropriations, as more
fully described in a communication from the Clerk of the Roanoke City School Board under
date of November 11, 1998. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, November 16,
1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc;
W.. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
H:~M3ENDAgS~NOV1 &WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34081-111698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
and School Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School and School Capital Projects Funds Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
School Fund
Appropriations
Education $ 126,521,708
Instruction (1-2) ............................................ 68,009,923
Transportation (3) .......................................... 3,285,911
Facilities (4-7) ............................................. 1,312,163
Learn and Serve Program (8) ................................. -10,000
Revenue
Education $ 125,011,733
Learn and Serve Program (9) ................................. 10,000
Fund Balance
Reserved for CMERP - Schools (10) ........................... $ 797,177
School Capital Proiects Fund
Appropriations
Education $ 40,296,801
Huff Lane School (11-12) .................................... 2,341,700
Addison Middle School (13) ........................ ; .........10,468,754
Capital Improvement Reserve $ (12,055,200)
Public Improvement Bonds - Series 2000 ........................ (2,861,888)
Revenue
Due from State - VPSA Bonds - Huff Lane School (15) .............. $ 358,300
1) Payments to Parents
in Lieu of
Transportation (030-060-6001-6029-0344) $ (32,500)
2) Payments to Parents
in Lieu of
Transportation (030-060-6001-6129-0344) (32,500)
3) Compensation of
Bus Drivers (030-060-6003-6676-0171) 65,000
4) Machinery and
Equipment (030-060-6006-6109-0821 ) 1,049
5) Machinery and
Equipment (030-060-6006-6681-0821 ) 8,655
6) Vehicles (030-060-6006-6683-0824) 15,528
7) Buildings (030-060-6006-6896-0851) 71,374
8) Other Professional
Services (030-060-6988-6100-0313) 10,000
9) Federal Grrant Funds (030-060-6988-1102) 10,000
10) Reserved for CMERP -
Schools (030-3324) (96,606)
11 ) Appropriated from
Bond Funds (031-060-6089-9001) (333,300)
12) Appropriated from
VPSA Bonds (031-060-6089-9006) 358,300
13) Appropriated from
Bond Funds (031-060-6090-6896-9001) 74,179
14) Education (031-060-9709-9182) 259,121
15) Due from State -
VPSA Bonds (031-1325) 358,300
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
City of Roanoke
Roanoke, Virginia
November 16, 1998
FROM:
SUBJECt.
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Appropriation of School and School Capital
Projects Funds
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$96,606 from the 1998-99 Capital Maintenance and Equipment Replacement Fund for
music instrument replacement, district-wide facility maintenance, vehicle replacement,
facility improvements to Madison, Ruffner and Wilson, handicap access, and modular
equipment.
$74,179 for the increased cost of the media management system at Lucy Addison
Middle School. Funding will be provided from the 1997 Capital Bond Issue.
$25,000 for building improvements to Huff Lane MicroVillage School. Funding will be
provided from the sale of VPSA Bonds that will replace a Literary Fund loan.
$10,000 for the Learn & Serve Program to provide youth with opportunities to enhance
and reinforce skills through service to the local community. This new program will be
funded with federal grant funds.
The Board further requests a transfer of $65,000 to fund the cost of bus driver salaries
resulting from special education transportation now being performed by the Schools'
Department of Transportation which had previously been provided by RADAR.
We recommend that you concur with this request of the School Board.
Director of Finance
JDG/AHA/pac
fRoanoke
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Charles W. Day
F. B. Webster Day
Sherman P. Lea
Ruth C. Willson
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Lee, Cl~rk_q.f. the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-85~95,1,.. ,
~;-6 P4
November 11, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its November 10 meeting, the School Board requests the
following appropriations:
$ 96,606.00 from the 1998-99 Capital Maintenance and Equipment Replacement Fund for
music instrument replacement, district-wide facility maintenance, vehicle replacement, facility
improvements to Madison, Rultner, and Wilson, handicap access, and modular equipment.
$74,179.00 for the increased cost of the media management system at Lucy Addison
Middle School. Funding will be provided from the 1997 Capital Bond Issue.
$25,000.OO for building improvements to Huff Lane MicroVillage School. Funding will be
provided from the sale of VPSA Bonds that will replace a Literary Fund loan.
$10,000.00 for the Learn & Serve Program to provide youth with opportunities to enhance
and reinforce skills through service to the local community. This new program will be funded
with federal grant funds.
The Board further requests a transfer of $65,000.00 to fund the cost of bus driver salaries
resulting from special education transportation now being performed by the Schools' Department
of Transportation which had previously been provided by RADAR.
The Board appreciates the approval of these requests.
Sincerely,
Ci~erk
re
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Ms. Ann Allen (with accounting details)
Preparing Students for Success
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y C~r~
Sandra H. Eakin
~puty c~y Ck, rk
November 18, 1998
File f~60-207-526
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34082-111698 endorsing Virginia's First Regional
Industrial Facility Authority's application for Virginia Industrial Site Development Funds.
The abovereferencad measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable James O. Trout, Roanoke City Representative, Virginia's First
Regional Industrial Facility Authority
Phillip F. Sparks, Roanoke City Representative, Virginia's First Regional Industrial
Facility Authority
James E. Comwell, Esq., Sands, Anderson, Marks & Miller, P. O. Box 1052,
Radford, Virginia 24141-0052
David W. Rundgren, Executive Director, New River Valley Planning District, 1612
Wadsworth Street, Radford, Virginia 24141
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34082-111698.
A RESOLUTION endorsing Virginia's First Regional Industrial Facility Authority%
application for Virginia Industrial Site Development Funds.
WHEREAS, the Virginia Industrial Site Development Fund was passed by the 1998 General
Assembly; and
WHEREAS, the objectives of the Fund are: to assist in the development of publicly owned,
marketable regional industrial sites; to strengthen the capacities ofdistre~i communities to stimulate
and promote economic development activity; to encourage the development of regional cooperation
and marketing concepts for economic development purposes; and to increase Vh'ginia's total
industrial site inventory; and
WHEREAS, the Department of Housing and Community Development has prepared program
guidelines for the Virginia Industrial Site Development Fund; and
WHEREAS, the General A.uembly l~u provided $3 million in State financial assistance to
distressed communities to a~i~t with the development of regional industrial sites; and
WHEREAS, the legi~tion gives "preference to regional sites (two or more localities), sites
purchased Or placed under option and engineering study contracted for or completed;" and
WttEREA~, the 1997 Virginia G-en~ Assembly adopted the Virginia Regional Industrial
Facilities A~; and
WHEREAS, the Act provided localities in the New River Valley and the Fifth Planning
Districts a .legislative mechanism to enhance the economic base of this region by allowing local
governments to jointly develop, own and operate one or more industrial facilities on a cooperative
basis; and
WHEREAS, the Act provided that participating localities could share the revenue generated
from a cooperative regional industrial facility; and
WHEREAS, Virginia's First Regional Industrial Facility Authority was formed in 1998 in
response to the Virginia Regional Industrial Facilities Act; and
WHEREAS, the counties of Bland, Craig, Giles, Montgomery, Pulaski, Roanoke, and Wythe,
the cities of Radford, Roanoke, and Salem, and the towns of Pulaski, Dublin, Narrows, Pearisburg,
and Christiansburg are the members of Virginia's First Regional Industrial Facility Authority.
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby support the Authority's application for $1.375
million from Virginia Industrial Site Development Funds for construction of the New River Valley
Commerce Park.
2. The City of Roanoke understands that the remaining $7,464,089 construction costs
will come from: $500,000 ARC (application submitted); $4,139,089 from those localities electing
to participate in the project; $450,000 VDOT; and $1 million EDA.
3. W. Robert Herbert is the chief administrative official for the City of Roanoke and is
hereby authorized to sign and submit, together with the chief administrative officials of the other
participating jurisdictions, all appropriate information and documents necessary for Virginia's First
Regional Industrial Facility Authority to apply for VISDF funds, all as more fully set forth in the
report to this Council dated November 16, 1998.
ATTEST:
City Clerk
November 16, 1998
Council Report No. 98-39
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject: Industrial Facility Application for Industrial Site Development Funds
BACKGROUND:
A. Regional commerce parks were identified during the New Century Council
Visioning process as a need for the New Century Region.
B. The establishment of multiple regional parks within the New Century
Region became a clear objective.
The Virqinia Regional Industrial Facilities Act, sponsored by Senator Bo
Trumbo and approved by the General Assembly of the Commonwealth of
Virginia in 1997, made the concept of regional parks a reality under
Virginia law allowing multiple local jurisdictions in the New Century Region
to enter into agreement and form industrial facility authorities.
D. Council Member and Chairman of the Economic Development
Commission, James O. Trout, and Phillip Sparks, Chief of Economic
Development, were appointed to represent the city Study Qomrg[tte,. ~.,,j _
for the proposed Authority in JehU.--fy, 13.33. ~1~,1 ~?~a ~' }~[0 ~fl~
The Study Committee agreed to separate the formation of the Industrial
Facility Authority from the actual proposed Commerce Park project.
An initial $5,000 fee was established for localities participating in the
Authority. Any future fees and/or assessments would be capped
collectively at $5,000 per year to cover initial startup costs, such as legal
fees, support staff, and related functions.
The Authority is vested with the powers of a corporate body, including, but
not limited to, the power to sue and be sued in its own name, and to issue
bonds for any valid purpose.
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
November 16, 1998
Page 2
II.
CURRENT SITUATION:
A. Virginia's first Regional Industrial Facility Authority aqmcd to apply for an
Industrial Site Development Fund grant to support the development of the
New River Valley Commerce Park.
Bo
The General Assembly of the Commonwealth of Virginia has provided $3
million in state financial assistance to distressed communities to assist in
development of regional industrial sites.
The Legislation gives preference to reqional sites, (two or more localities),
sites purchased or placed under option and engineering study completed
or contracted for.
D. The New River Valley Commerce Park meets the criteria established by
legislation.
$1.375 million will be requested. The balance remaining of $7,464,089 in
projected construction cost will come from $500,000.00 Appalachian
Regional Commission (ARC) (application submitted), $4,139,089 from
localities that choose to participate in the New River Valley Commerce
Park; $450,000.00 Virginia Department of Transportation, and $1 million
from the Economic Development Administration of U. S. Department of
Commerce.
F. The City of Roanoke has not made a decision whether it will or will not
participate in the New River Commerce Park at this time.
G. November 16, 1998 is the application deadline. For funding consideration
by the Department of Housing and Community Development of the
Commonwealth of Virginia.
H. Resolutions of support from all participating localities must accompany the
application.
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
November 16, 1998
Page 3
III. ISSUES:
IV,
A. Regional Economic Development
B. Timing
C. Funding
ALTERNATIVES:
City Council support the Authodty's request for funding from the Industrial
Site Development Fund established by the General Assembly of the
Commonwealth of Virginia and authorize the City Manager, together with
the other Chief Administrative Officials of the other participating
jurisdictions, to sign the necessary Grant Applications and other
documents allowing the Authority to apply for such funds.
Regional Economic Development would be enhanced as multiple
localities join together to request the initial funding for a regional
industrial park. This initiative will help to promote regional cooperation
as referenced in the Economy focus area of our community Vision.
2. Timing is critical since the Authority must file its application by
November 16, 1998.
Funding of approximately $3,000,000 is available from the
Commonwealth of Virginia on a competitive basis for those regions
that have established Industrial Facility Authorities.
4. Local funding is not impacted.
B. City Council not approve the request and not authorize the funding from
the Industrial Facility Authority.
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
November 16, 1998
Page 4
1. Regional economic development would be jeopardized.
2. Timing would place the funding in jeopardy due to 11/16/98 deadline.
3. Funding would be directly impacted since the $1.3 million in funds
needed would be at risk.
4. Local funding is not impacted.
V. RECOMMENDATION:
Recommend City Council approve Altemative A, thereby supporting the
request for funding from the Industrial Site Development Fund established by
the General Assembly of the Commonwealth of Virginia and authorizing the
City Manager, together with the other Chief Administrative Officials of the
other participating jurisdictions, to sign the necessary Grant Application and
other documents allowing the Authority to apply for such funds.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/PFS:mmb
cc: Wilburn C. Dibling, City Attorney
Mary F. Parker, City Clerk
James D. Gdsso, Director of Finance
Diane S. Akers, Budget Administrator
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
c~ c~
· andra H. Eakin
Deputy C~y C~rk
November 18, 1998
File ~60-337
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 34084-111698 authorizing a certain contract to be
entered into between the City of Roanoke and Jefferson Center Foundation, Ltd., relating
to the terms and conditions of City Council's provision of certain funds to be utilized in
renovation of a portion of the City owned former Jefferson High School Building, referred
to as the Jefferson Center Performance Hall. The abovereferanced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
November 16, 1998.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
Attachment
pc:
Warner N. Dalhouse, Vice President, Jefferson Center Foundation, 460 Tranquility
Road, Moneta, Virginia 24121
Jane Stephenson, Executive Director, Jefferson Center Foundation, 541 Luck
Avenue, S. W., Roanoke, Virginia 24016
Diane S. Akers, Budget Administrator, Office of Management and Budget
William F. Clark, Director, Public Works
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34084-111698.
AN ORDINANCE authorizing a certain contract to be entered into between the City
of Roanoke and Jefferson Center Foundation, Ltd., relating to the terms and conditions of
City Council's provision of certain funds to be udliTed in renovation of a portion of the City-
owned former Jefferson High School Building, referred to as the Jefferson Center
Performance Hall; and providing for an emergency.
WHEREAS, Jefferson Center Foundation, Ltd. (/CF) is desirom of renovating
additional portions of the City-owned former Jefferson High School Building (Jefferson
Center) and has requested that City Council provide certain funds to JCF for this purpose;
and
WHEREAS, City Council has previously committed itself to provide $2,000,000 in
funding for such project; and
WHEREAS, City Council intends to appropriate certain funds to JCF pursuant to the
terms and conditions of an agreement intended to protect the public's interests with respect
to the proposed renovation work in the City-owned Jefferson Center, and such terms and
conditions are set out in the agreement authorized by this ordinance;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
l~. The City Manager and City Clerk are hereby authorized to execute and attest,
respectively, a written agreement between the CiW and JCF providing for the terms and
conditions of City Council's provision to $CF of funding in an amount not to exceed, without
further authorization of Council, $2,000,000 of which $400,000 is being appropriated
simultaneously, herewith, for the renovation of the Performance Hall in the City-owned
Jefferson Center.
2. Such agreement ~al! provide that the City shall have no liability or obligation
with respect to operating or maintenance costs of the Jefferson Center; that the plans for such
project will be approved by the City; and that any construction shall be procured pursuant
to the Virginia Public Procurement Act and the City of Roanoke Procurement Code. Such
agreement shall contain such other term~ and conditions as are more particularly described
in the report ofthe City Manager to this Council, daled November 16, 1998, a copy of which
is on file in the Office of the City Clerk, and the form of the agreement shah be approved by
the City Attorney.
3. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect .upon its
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
cay C~.rk
CITY OF ROANOKE
Office of the City Clerk
November 18, 1998
File f~60-337
Sandra H. Eakin
Deputy Cay C~.rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34083-111698 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $4(X),~0.~, in connection with renovation of the Jefferson Center Performance Hall.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
William F. Clark, Director, Public Works
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34083-111698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooropriatione
General Government $ 18,944,808
Jefferson Center Performance Hall (1) ........................ 400,000
Fund Balance
Reserved Fund Balance - Unappropriated (2) .................... $
2,897,876
1) Appropriated from
General Revenue
2) Reserved Fund
Balance -
Unappropriated
(008-052-9720-9003) $ 400,000
(008-3325)
(400,000)
· BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
November 16, 1998
98 - 42
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council.
Subject:
Renovation of the Jefferson Center Performance Hall
I. Background:
mo
In 1993 the Jefferson Center Foundation, Ltd. (JCF) renovated a major portion of
the Jefferson High School.
B. In June 1995, Fitzpatrick Hall was renovated.
Co
To complete the restoration of the Jefferson Center, JCF will renovate the
Jefferson Center Performance Hall.
Do
Improvements to the Performance Hall will include the complete renovation of
the 1000 seat auditorium, including the addition of dressing rooms and additional
areas that are needed for the operation of a performance hall.
Eo
In Fiscal Year 1996-97, the JCF requested $2 million to be provided by the City
based on a preliminary cost estimate of $5 million dollars for the renovation
project. Using a matching ratio of 40% City funding and 60% private funding, the
JCF agreed to raise $3 million in private contributions.
Fo
As part of the 1998-2002 Capital Improvement Plan, General Obligation Bond
funding in the amount of $1.6 million and $400,000 (undesignated capital funds
interest earnings) was dedicated by City Council to the JCF for the Jefferson
Center Performance Hall.
II Current Situation:
mo
The JCF requests that the Ci_ty provide $400,000 of the $2 million obligation so
that the JCF can begin the project.
Honorable Mayor and Members of City Council
Page 2
B. $400,000 in interest earnings are currently available in the capital projects fund.
$1.6 million in Bond funds, the remaining balance of the City's commitment,
will be available no later than January 31, 2000.
Do
An agreement which outlines the terms and conditions of City participation is
needed between the City and JCF in order for the JCF to receive these funds and
begin this project.
JCF has agreed, in principal, to the terms and conditions of an agreement for the
project. The agreement will be in form approved by the City Attorney and contain
the following provisions:
The scope of the project will provide for the complete renovation of the
Performance Hall for use as a mid size theatre.
JCF will submit a renovation plan to a designated City project manager for
review and approval.
JCF will procure the services of a contractor to perform the agreed upon
work in full compliance with the Virginia Public Procurement Act and the
procurement provisions of the Code of the City of Roanoke.
The City shall remit monthly payments to JCF based on a billing invoice
from the contractor documenting renovation activities performed or
completed.
o
The contractor performing the renovation work will obtain the required
permits, insurance coverage, and bonding.
Current level of funding provided by the Ci_ty will be $400,000 and the
total amount of City funding above the $2 million will be prioritized with
other capital needs.
JCF will provide matching funds in the amount of at least 60% of total
project cost.
JCF will operate and maintain the Jefferson Performance Hall at its sole
cost and expense.
Honorable Mayor and Members of City Council
Page 3
III Issues:
IV
A. Completion of the renovation of the Jefferson Center
B. Availability of funding
C. Timing
Alternatives:
mo
Adopt a resolution authorizing the City Manager, or the Assistant City Manager,
to execute, and the City Clerk to attest an agreement, in a form approved by the
City Attorney, with JCF for the renovation of the Jefferson Performance Hall.
Appropriate funds in the amount of $400,000 from undesignated capital funds to
an account to be established in the Capital Projects Fund by the Director of
Finance.
1. This project will assist JCF to begin the Jefferson Center renovation.
$400,000 in funding is currently available in undesignated capital funds
and the remaining funds will be provided by General Obligation Bond
funding by January 31, 2000 and other sources that may be identified.
3. Timing is important as the JCF is beginning the renovation process.
Do not adopt a resolution authorizing the City Manager, or the Assistant City
Manager, to execute, and the City Clerk to attest an agreement, in a form
approved by the City Attorney, with JCF for the renovation of the Jefferson
Performance Hall. Do not appropriate funds in the amount of $400,000 from
undesignated capital funds to an account to be established in the Capital Projects
Fund by the Director of Finance.
1. Complete renovation of the Jefferson Center will be delayed.
$400,000 in funding will continue to be available in undesignated capital
funds and $1.6 million in bond authority may be re-allocated.
Honorable Mayor and Members of City Council
Page 4
3. Timing will not be an issue.
V. Recommendation is that City Council concur in Altemative A and:
mo
Authorize the City Manager, or the Assistant City Manager, to execute, and the
City Clerk to attest an agreement, in a form approved by the City Attorney, with
JCF for the renovation of the Jefferson Performance Hall.
Bo
Authorize the appropriation of funds in the amount of $400,000 from
undesignated capital funds to an account to be established in the Capital Projects
Fund by the Director of Finance.
Respectfully Submitted,
W. Robert Herbert
City Manager
CC;
Budget Administrator
City Attorney
City Clerk
Director of Finance
Director of Public Works
Jane Stephenson, Jefferson Center Foundation
Warner Dalhouse, Jefferson Center Foundation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y C~rk
November 18, 1998
8andra H. Eakin
r~puty c~ Ck, rk
File f~60-337
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 16, 1998, in addition to the previously authorized obligation of Council to provide
$2,000,000.00 to the Jefferson Center Foundation, Ltd., for renovation of the Jefferson
Center Performance Hall, Council declared its commitment to provide the equivalent of
$800,000.00 valued effective March 1, 1999, for the purpose of completing such project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Warner N. Dalhouse, Vice President, Jefferson Center Foundation, 460 Tranquility
Road, Moneta, Virginia 24121
Jane Stephenson, Executive Director, Jefferson Center Foundation, 541 Luck
Avenue, S. W., Roanoke, Virginia 24016
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
William F. Clark, Director, Public Works
Mary F. Parker, CMC/AAE
c~y c~rk
CITY OF ROANOKE
Office of the City Clerk
November 18, 1998
File ~60-237-468
Sandra H. Eakin
Deputy C~y Ck~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34085-111698 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for transfer of
$808,000.00, in connection with the Roanoke River Flood Reduction Project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc.'
The Honorable'Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
James D. Grisso
November 18, 1998
Page 2
pc:
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34085-111698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Capital Projects Fund appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Ar~Droprlation~
Other Infrastructure
Roanoke River Flood Reduction (1) .........................
1) Appropriated from
General Revenue
(008-052-9620-9003) .. $808,000
$ 21,254,684
4,659,139
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
November 16, 1998
Council Report No. ~,8-1;~.~:i,: ~
Dear Mayor Bowers and Members of City Council:
Subject: APPROPRIATION OF BUDGETED AMOUNT TO ROANOKE RIVER
FLOOD REDUCTION PROJECT
II.
III.
_Back(3round on the subject in chronological order is as follows:
A. Local Cooperation Agreement (LCA) was executed with the Army Corps of
Engineers on June 25, 1990.
Bo
Commitment to fund under the LCA was 5% local cash match for project and
construction costs, 100% for lands and easements, 100% for relocation costs,
and 50% for the recreation trail.
Project received approval to proceed by Corps of Engineers in May 1998 with a
target construction start date in the year 2000.
$808,000 was included in transfers to Capital Projects Fund as part of th~;
approved General Fund budget for fiscal year 1999 in support of this project.
Current situation is as follows:
Budqeted fundin.q of $808,000, needs to be transferre~l to the Capital Projects
Fund and appropriated in the proper Capital Projects Fund account.
Issues in order of importance are as follows:
A. Costs
B. .Funding available
C. Proiect accounting
IV.
_Alternatives in order of feasibility are as follows:
Council approve the transfer of $808,000 from General Fund account number
001-004-9310-9508, and appropriation to Capital Projects Fund account number
008-056-9620-9003, Roanoke River Flood Reduction.
Costs for the local share of this project are estimated to be in excess
of $14 000 000. At the appropriate time, as major construction
starts, the previously approved bond issue of $7,500,000 will be
issued.
Fundin.q available in the adopted FY99 General Fund Budget as
previously identified, will be placed in the proper account to provide
H:\USER\ENGGJR\COUNCIL\RRFRP.WPD
Honorable Mayor and Members of City Council
APPROPRIATION OF BIJD(]ETED AMOljNT TO ROANOKE RIVER
FLOOD REDUCTION PROJECT
May 18, 1998
Page 2
o
funds for preliminary project expenses and land acquisition until such
time as major construction begins and bonds are issued.
Project accounting requires that available funds be placed in the proper
account.
.Council choose not to transfer the available funds to the appropriate project
account.
.Costs will not change.
Funding available will remain in the General Fund until some disposition
is approved by Council.
Proiect accounting is a moot issue.
Mo
Recommendation is that City Council concur in Alternative A, and take the following
specific actions:
]'ransfer $808,000 from General Fund account number 001-004-9310-9508 to
the Capital Projects Fund, and appropriate the same in Capital Projects Fund
account number 008-056-9620-9003, Roanoke River Flood Reduction.
WRH/JGR/jgr
C:
Respectfully submitted,
W. Robert Herbert
City Manager
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
H:\USER\ENGGJR\COUNCIL\RRFRP.WPD
Mary F. Parker, CMCIAAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
November 18, 1998
File f/60-236-353
~ndra H. Eakin
r~puty c~y Ck~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34086-111698 amending and reordaining certain
sections of the 1998-99 Grant Fund Appropriations, providing for appropriation of Regional
Disability Services Board Grant funds in the amount of $46,352.00, to provide funding for
Blue Ridge Independent Living Center. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, November
16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Karen B. Michalski, Executive Director, Blue Ridge Independent Living Center, Inc.,
1502-D Williamson Road, N. E., Roanoke, Virginia 24012
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Donna S. Norvelle, Coordinator, Human Development
H:~GENDAG~U~IOV1
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34086-111698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Health and Welfare
Rehabilitative Services Incentive Fund 98-99 (1) ..................
Revenue
Health and Welfare
Rehabilitative Services Incentive Fund 98-99 (2) ..................
1) Fees for Professional
Services (035-054-5197-2010) $46,352
2) Rehabilitative Services
Incentive Fund (035-054-5197-5197) 46,352
$ 4,310,987
46,352
$ 4,310,987
46,352
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
city. C erk.
November 16, 1998
98-~29
'98 10
Honorable David A. Bowers, Mayor and
Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
SUBJECT:
APPROPRIATION OF REGIONAL DISABILITY SERVICES BOARD GRANT
FUNDING
I. BACKGROUND
no
The 5th District Disability Services Board (DSB) is
responsible to local governments and serves as a critical
resource for needs assessment, information sharing and
service opportunities for citizens with disabilities,
their families and the community.
B o
The following jurisdictions in the Fifth Planning
District have enacted resolutions establishing their
participation in a regional effort and have appointed a
local official to serve.
City of Roanoke
Town of Vinton
Roanoke County
City of Salem
City of Covington
Craig County
Botetourt County
City of Clifton Forge
Allegheny County
Other members of the DSB include representatives from
business and consumers.
C. Funds from the State Rehabilitative Services Incentive
Fund(RSIF), a short-term, non-renewable, stimulus fund
designed to promote investment in meeting the needs of
individuals with physical and sensory disabilities, have
Honorable Mayor and Members of Council
Page Two
November 16, 1998
been allocated to the Fifth District DSB for the third
consecutive year by the State Department' of
Rehabilitative Services.
Do
City Council authorized the Director of Finance to serve
as Fiscal Agent for the 5th Planning District
Disabilities Services Board on September 25, 1995,
Resolution No. 32675-092595.
o
RSIF grant monies have been previously awarded to the 5th
District DSB and were appropriated by Council on April
15, 1996, October 26, 1996, October 22, 1997, and
February 17, 1998.
II.
CURRENT SITUATION
ao
The DSB solicited proposals for the use of additional
1998-'99 RSIF funds. One proposal was received, reviewed
and forwarded to the Department of Rehabilitative
Services for approval. The Department of Rehabilitative
Services and the Disability Services Council approved
funding for the project and has awarded the local DSB the
following funding:
Blue Ridge Independent Living Center ( personal
assistance, prescriptions, home modifications,
Independent Living Coordinator, telephone, travel,
office supplies, rent) $46,352
Blue Ridge Independent Living Center will provide local
matching funds for this grant. No city funds will be
required for the match.
C o
Funds from the State Rehabilitative Services Incentive
Fund (RSIF) in the amount of $46,352.00 will be
received by the City's Director of Finance as the Fiscal
Agent.
Honorable Mayor and Members of Council
Page Three
November 16, 1998
D. Funds need to be appropriated.
III. ISSUES
A. Fin~
B. Services To Citizens
IV. ALTERNATIVES
ao
City Council appropriate $46,352 to Grant Fund
Expenditure Account No.035-054-5197-2010 and a
corresponding revenue estimate to be established to
provide funding for Blue Ridge Independent Living Center.
Financial needs will be met.
Services To Citizens with physical and sensory
disabilities will be enhanced throughout the Fifth
Planning District.
o
City Council does not appropriate $46,35R to Grant Fund
Account No. 035-054-5197-2010 and a corresponding revenue
estimate to be 'established by the Director of Finance.
~ needs will not be met.
Services To Citizens with physical and sensory
disabilities will be delayed and may not be enhanced
throughout the Fifth Planning District if grant
funds are rescinded by the State.
Honorable Mayor and Members of Council
Page Four
November 16, 1998
V. RECOMMENDATION
City Council concur with Alternative "A" and ~
~ to Grant Fund Account Number 035-054-5197-2010
and a corresponding revenue estimate to be established by
the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
cc:
James D. Grisso, Director of Finance
Wiburn C. Dibling, City Attorney
Glenn D. Radcliffe, Director of Human Development
Donna S. Norvelle, Human Development Coordinator
Karen Michalski, Chairman, 5th District DSB
Mary F. Parker, CMC/AAE
cay C~rk
CITY OF ROANOKE
Office of the City Clerk
November 19, 1998
File #5-60-304
8andra H. Eakin
Deputy c~y cterk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34087-111698 authorizing acceptance of a grant
from the Department of Criminal Justice Services to provide funds for the Community-
Family Counseling Center and System Analysis Program with the City's Office on Youth.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34087-111698.
A RESOLUTION authorizing the acceptance of a grant from the Department of Criminal
Justice Services to provide funding for the Community-Family Counseling Center and System
Analysis Program with the City's Office on Youth; and authorizing the execution of the necessary
documents.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City of Roanoke hereby accepts the Department of Criminal Justice Services
grant to provide funding for the Community-Family Counseling Center and System Analysis
Program with the City's Office on Youth as set out and described in the City's application for said
grant, and as more particularly set forth in the November 16, 1998, report of the City Manager to
this Council.
2. The City Manager, W. Robert Herbert, or the Assistant City Manager, James D.
Ritchie, and the City Clerk, are hereby authorized to execute, seal and attest, respectively, the grant
agreement and all ancillary documents required to accept the grant, including any documents
providing for indemnification by the City as are required for the City's acceptance of this grant. Said
documents to be approved as to form by the City Attorney.
3... The City Manager is further directed to furnish such additional information as may
be required by the Department of Criminal Justice Services in connection with the City's acceptance
of the grant.
ATTEST:
City Clerk.
H:~a~.FAMg~
November 16, 1998
'98 ~' TM ]2. !.-!~... ~' '?~_ Report//98-730
Honorable David A. Bowers, Mayor and
Members of City Council
SUBJECT: Roanoke City Community-Family Counseling Center and System Analysis
Program
Dear Mayor Bowers and Members of City Council:
I. BACKGROUND:
II.
The City's Office on Youth submitted a grant proposal to the Department of
Criminal Justice Services under the grant program of Accountability-based
Supplement.
Bo
The purpose of the grant is to develop and implement a formal counseling
program based in the Noel C. Taylor Learning Academy. The program will
provide on-site counseling services to high risk juveniles/students and their
families.
The program will serve as a platform to test innovative and new intervention
strategies which will be family centered not just youth focused.
The grant proposal was submitted to the Department of Criminal Justice Services
in August of 1998 in the amount of $35,000.
E. The grant does not require a local match in order to receive the funds requested.
F. The Office on Youth will be the administrator of the Grant.
CURRENT SITUATION:
The City of Roanoke, was notified of the grant award in the amount of $35,000
officially in October 1998.
Formal acceptance of the grant is required to obtain the funding to implement the
program.
ISSUES:
A. Program Need
B. Funding
The Honorable David A. Bowers, Mayor
and Members of City Council
November 16, 1998
Page 2
IV. ALTERNATWES:
Ao
Ci_ty Council Authorize the City Manager or his designee to accept the grant
award in the amount of $35,000 from the Department of Criminal Justice Services
and sign the appropriate documents.
Need exists to provide Family Counseling activities and Consultant to
provide analysis of youth programs.
Funding for program implementation is available from the Department of
Criminal Justice Services.
Bo
City Council not authorize the acceptance of the grant award in the amount of
$35,000 from the Department of Criminal Justice Services.
1. Program needs will not be met
2. Funding will not be an issue
V. RECOMMENDATIONS:
Ci_ty Council concur with Alternative A and accept the grant award in the amount
of $35,000 from the department of Criminal Justice Services.
B°
Authorize the City Manager or his designee to si~ and execute the grant
agreement or other necessary documents to obtain the funds from the Department
of Criminal Justice Services.
Co
Appropriate $35,000 in state grant funds as outlined in Attachment A and
establish a corresponding revenue estimate into a grant fund account to be
established by the Director of Finance.
WRH:gr
Attachment
cc: Wilbum C. Dibling, City Attorney
James D. Grisso, Director of Finance
Sincerely,
W. Robert Herbert
City Manager
Glenn D. Radcliffe, Director of Human Development
Marion Vaughn-Howard, Youth Coordinator
Attachment A
BUDGET
DCJS FUNDS Subgrantee
BUDGET CATEGORY ITEMIZATION Match Total
Federal General
1. Personnel/Employees
a. Name of 0 0 0 0
Employees
b. Fringe Benefits 0 0 0 0
Total Personnel (a + b) 0 0 0 0
2. Consultants
(includint~ Travel and Subsistence)
a. Individual Consultants
Type Hours Devoted
I. Project Assistant 300 6,000 0 0 6,000
@ $ 20.00 per hour
2.. Evaluation Consultant 500 25,000 0 25,000
~ $ 50.00 per hour
Total 31,000 0 0 31,000
b. Organizations and Associations 0 0 0 0
Total 0- 0 0 0
c. Consultants Subsistence/Travel 0 0 0 0
Total 0 0 0 0
Total Consultants (a+b+c) 31,000 0 0 31,000
3. Travel and Subsistence
a. Local Mileage 0 miles x .27per mile 0 0 0 0
b. Non local l,l l0 miles x .27 per 300 0 0 300
mile 1,500 0 0 1,500
c. Subsistence 30 days x $50.00 per day 0 0 0 0
d. Air or other fares
Total Travel 1,800 0 0 1,800
4. Equipment
Type Qty. Price Purchase/Rental 0 0 0 0
Total Equipment 0 0 0 0
5. Supplies and Other Expenses
Type Qty. Price
computer software for management 2,200 0 0 2,200
information system
Total Supplies and Other Expenses 2,200 0 0 2,200
6. Indirect Cost 0 0 0 0
Total Indirect Co~t 0 0 0 0
Grand Total 35,000 0 0 35,000
Mary F. Parker, CMCIAAE
C~y C~rk
CITY OF ROANOKE
Office of the City Clerk
November 19, 1998
File #58-60-396
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34088-111698 amending and reordaining certain
sections of the 1998-99 General and Risk Management Fund Appropriations, providing for
transfer of $250,000.00, in connection with the General Fund balance reserve for self-
insured liabilities. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, November 16, 1998.
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Kenneth S. Cronin, Manager, Personnel Management
Glenn A. Asher, Manager, Risk Management
Ann H. Allen, Manager, Accounting Services, Department of Finance
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34088-111698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
and Risk Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General and Risk Management Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
Nondepartmental
Transfers to Other Funds (1) ..................................
Fund Balance
Reserved Fund Balance
Reserve for Self-Insured Claims (2) .............................
Risk Mana,qement Fund
Revenues
Nonoperating
Transfers from Other Funds (3) ................................
Retained Earnin.qs
$59,604,174
58,791,630
$ 6,088,328 -0-
$ 535,523
250,000
Reserved for Self-Insured Claims (4) ............................. $ 1,672,616
1) Transfer to Risk
Management Fund
2) Reserve for Self-
Insured Claims
(001-004-9310-9529)
(001-3327)
(250,000)
3) Transfer from
General Fund (019-020-1234-1037) $250,000
4) Reserve for Self-
Insured Claims (019-3327) 250,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
November 16, 1998
CITY OF ROANOKE
DEPARTMENT OF FINAN~I~
215 Church Avenue, S.W., Room 461
P. O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
· "-"' t2 P';'47
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Transfer of General Fund Balance Reserve for Self-Insured Liabilities
Dear Mayor Bowers and Members of Council:
Section 2-188.1, Reserve for self-insured liabilities, Code of the City of Roanoke (1979),
as amended, stipulates that, at the conclusion of each fiscal year, two hundred fifty
thousand dollars ($250,000), to the extent available from any undesignated general
fund balance at the end of such fiscal year, shall be reserved for self-insured liabilities
of the City. The maximum balance of the reserve is three percent of total General Fund
appropriations for the concluded fiscal year. As such, at June 30, 1998, $250,000 was
reserved in the General Fund for self-insured liabilities.
On July 1, 1996, a new Risk Management Internal Service Fund was established to
account for insurance coverage for the City of Roanoke. Accordingly, all insurance
activities are now accounted for in the Risk Management Internal Service Fund.
The attached budget ordinance appropriates the $250,000 reserved in the General
Fund for self-insured liabilities to be transferred to the Risk Management Fund where
the remaining self-insurance reserve exists. The budget ordinance also establishes a
revenue estimate in the Risk Management Fund for this transfer, increasing the
Reserve for Self-Insured Liabilities.
I recommend your approval of this budget ordinance.
Sincerely,
James D. Grisso
Director of Finance
JDG:s
Attachment
Honorable Mayor and Members
Of City CoUncil
November 16, 1998
Page 2
c:
W. Robert Herbert, City Manager
Kenneth S. Cronin, Manager of Personnel Management
Glenn A. Asher, Risk Manager
Ann H. Allen, Manager of AccoUnting Services
Mary F. Parker, CMCIAAE
Cay C~rk
CITY OF ROANOKE
Office of the City Clerk
November 19, 1998
File ;~60-70-354
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 34089-111698 approving a plan for financing the
City's share of the costs of a Regional Fire-EMS Training Center. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
James Grigsby, Chief, Fire-EMS
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGEN~le.Wl=~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34089-111698.
A RESOLUTION approving a plan for financing the City's share of the costs of a
Regional Fire-EMS Training Center.
WHEREAS, there is a need for a Regional Fire-EMS Training Center ("Center")
consisting of classroom, auditorium and suppprt of~[ices with approximately 15,000 square
feet of space, and the proposed Center has an estimated cost of $1.9 million;
WHEREAS, the City of Roanoke, Roanoke County, City of Salem and Town of
Vinton have developed a proposal to jointly finance, construct and operate the Center;
WHEREAS, by ordinance adopted on November 2, 1998, this Council approved an
agreement with Roanoke County, the City of Salem and the Town of Vinton whereby all
parties agree to establish the Center on property owned by and located in Roanoke County;
WHEREAS, through the Department of Fire Programs, the Commonwealth of
Virginia allocates funds to localities for improving their fire departments, and such funds
may be .used to construct, improve and expand regional fire service training facilities;
WHEREAS, the City's share of the cost of the proposed Center is $837,845;
WHEREAS, the City has $110,000 available through current and prior year Fire
Program Fund grant funding to apply to this project;
WHE~, the remaining $727,845 will be funded from current working capital and
reimbursed at $60,000 per year from Fire ProgramGrant funding using an amortization
schedule determined by the Director of Finance; and
WHEREAS, this Council desires to approve the financing of the City's share of the
cost of this Project as recommended by the City Manager and Director of Finance;
THEREFORE, BE 1T RESOLVED by the Council of the City of Roanoke as follows:
1. This Council approves the amortization table attached to the City Manager's
report of November 2, 1998, requiring repayment of the remaining $727,845 advanced from
current working capital at $60,000 per year over nineteen years with a final payment of
$7,232.22 in the twentieth year.
2. It is the intent of this Council that the annual payments required for
amortization shall be funded by the Fire Program Fund to the exlent such funds are available.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
November 16, 1998
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Subject:
Resolution Adopting the Financing Terms for the Regional Fire/EMS
Training Center
At City Council's meeting on November 2, 1998, Council authorized the City Manager
to enter into an agreement to build a regional Fire/EMS Training Center on Kessler Mill
Road in Roanoke County. This venture requires total financing on the City's part of
$837,845. Of that amount, $727,845 is to be funded from Debt Service Fund working
capital, to be repaid over a twenty year period using Fire Program Funds. The
remaining $110,000 is currently available through Fire Program Funds previously
awarded to the City.
Council adoption of the attached resolution setting forth the specific terms of this
financing is needed. As indicated in the resolution, as well as on the amortization table
included with the report of November 2, the internal financing arrangement calls for
a loan from the Debt Service Fund of $727,845. This loan will be repaid at an interest
rate of 5% over a twenty year period, with the interest rate derived from the City's
current internal rate of return on investments. Payments of $60,000 will be made over
a nineteen year period, with a iF'mai payment of $7,232.22 in the twentieth year. The
intent of the financing is that Fire Program Funds granted by the Commonwealth of
Virginia will be used to repay this loan to the extent such funds are available.
I recommend your approval of this resolution.
Sincerely,
Director of Finance
JDG:s
Attachment
Honorable Mayor and Members
of City Council
November 16, 1998
Page 2
C:
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
William F. Clark, Director of Public Safety
James Grigsby, Chief of Fire/EMS
Diane S. Akers, Budget Administrator
MaW F. Parker, CMCIAAE
C~yC~rk
CITY OF ROANOKE
Office of tbs Gi~ Gl~rk
November 19, 1998
File #184-429
· andra H. Eakin
[~puty c~y c~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
Your report in response to an employee request relating to the City's Pension Plan was
before the Council of the City of Roanoke at a regular meeting which was held on Monday,
November 16, 1998.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
Ms. Angela Norman, 1731 Michael Street, N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
Joyce L. Sparks, Retirement Administrator, Department of Finance
H:~GENI:)~K)VI~.W~)
JAMES D. GRISSO
Director of Finance
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
'98 12 P 2 '~ ~
JESSE A. HALL
Deputy Director
November 16, 1998
Honorable Mayor and Members
of City Council
Roanoke, VA
Dear Mayor Bowers and Members of Council:
City Council, on Monday, November 2, 1998, referred to the Director of Finance a
request by Angela Norman, an employee of Personnel Management, concerning
enhancements to the Employees' Retirement System (ERS). In our opinion it was not
an oversight by the administration in providing a five percent increaSe for members of
the Employees' Supplemental Retirement System (ESRS). The increase in the
multiplier from 2.0% to 2.1% approved by City Council on November 2, 1998, by
Ordinance No..34055-110298 is applicable for members of ESRS.
Ms. Norman is misinformed based on her statement that no enhancements had been
approved for the "old retirement system". One major enhancement adopted effective
October 1, 1977 was for active employees to receive 10 year vesting from the previous
20 year vesting. The ESRS was initiated in July 1984 with the long-term intent to
eliminate the ERS by allowing employees to voluntarily transfer from ERS to ESRS.
Any active member of ERS as of June 30, 1984 could transfer to ESRS between July
1 through December 31, 1984. Two more windows of opportunity were opened for
active members of ERS when major enhancements were made to ESRS. They were
from February 1 through May 16, 1995 and from July I through August 31, 1998.
Currently there are only 199 members of ERS and they will again have the opportunity
to voluntarily transfer to ESRS between December i through December 31, 1998.
Honorable Mayor and Members
of City Council
November 16, 1998
Page 2
This report is to provide City Council with requested information and it is our opinion
that no action is required.
Sincerely,
Director of Finance
JDG:g
Attachment
C:
W. Robert Herbert, City Manager
Wllbum C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Jesse ,a~ Hall, Deputy Director of Finance
Joyce L. Sparks, Retirement Administrator
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 19, 1998
File #60-183
Lawrence D. Johnson, Jr., President
Construction Services of Roanoke, Inc.
3812 Concord Place
Roanoke, Virginia 24018
Dear Mr. Johnson:
SANDRA H. EAKIN
Deputy City Clerk
I am enclosing copy of Ordinance No. 34091-111698 accepting the bid of Construction Services of
Roanoke, Inc., in the amount of $131,400.00, for construction of a salt storage building at the Public
Works Service Center; and rejecting all other bids made to the City for the work. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huff'me, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H AAGI~IqDA98~lOV 16. WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011 - 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
November 19, 1998
File ~0-183
Ross A. Lake, President
Dome Corporation of North America
5450 East Street
Saginaw, Michigan 48601
Dear Mr. Lake:
I am enclosing copy of Ordinance No. 34091-111698 accepting the bid of Construction
Services of Roanoke, Inc., in the amount of $131,400.00, for construction of a salt storage
building at the Public Works Service Center; and rejecting all other bids made to the City
for the work. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, November 16, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRG~
The 16th day of November, 1998.
No. 34091-111698.
ANORDINANCEacceptingthebidofConstructionServicesofRoanoke, incorporated,~r
construction of a salt storage building at the Public Works Service Center, upon certain terms and
conditions, and awarding & contract therefor, authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council oftbe City of Roanoke as follows:
1. The bid of Con.r, xuction Service~ of Roanoke, Incorporated, in the total amount of
$131,400 for construction of a salt storage building at the Public Works Service Center as more
particularly set forth in the City Manager's report dated November 16, 1998, to this Council, such
bid being in full compliance with the City's plans and specifications made therefor and as provided in
the contract documents offered said bidder, which bid is on file in the Office of Supply Management,
be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shah be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
c~ Cbrk
CITY OF ROANOKE
Office of the City Clerk
November 19, 1998
File ~60-183
Sandra H. Eakin
Oeputy city c~erk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34090-111698 amending and reordaining certain
sections of the 1998-99 General and Capital Projects Fund Appropriations, providing for
appropriation of $144,400.00, in connection with a contract with Construction Services of
Roanoke, Inc., for construction of a salt storage building at the Public Works Service
Center. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Dolores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
I=L,~M3ENDA98~IOV1~.WPO
James D. Grisso
November 19, 1998
Page 2
pc:
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 16th day of November, 1998.
No. 34090-111698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
and Capital Projects Fund Appropriations, and providing for an emergency.
VVHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 General and Capital Projects Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
General Fund
Aoorooriations
Nondepartmental
Transfers to Other Funds (1) ................................
Fund Balance
Reserved for CMERP - City (2) ...............................
Capital Pro~ects Fund
Aoorooriations
Other Infrastructure
Salt Storage Building (3) ...................................
1 ) Transfer to Capital
Projects Fund
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
(001-004-9310-9508)
(001-3323)
(008-052-9658-9003)
$144,400
(144,400)
144,400
$ 59,501,324
58,686,030
$ 3,243,819
$ 21,399,084
144,400
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
November 16, 1998
Council ~,e~i~fl:~lqt~ ~98-178
Subject:
BID COMMITTEE REPORT
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.E.
ROANOKE, VIRGINIA
BID NO. 98-9-10
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
W. Alvin Hudson
William F. Clark
CES/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
November 16, 1998
Council Report No. 98-178
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.E.
ROANOKE, VIRGINIA
BID NO. 98-9-10
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/LBC/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
November 16, 1998
Council Report No. 98-178
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.E.
ROANOKE, VIRGINIA
BID NO. 98-9-10
Backqround on the subject in chronological order is as follows:
Bids. followina pro_Der advertisement, were oubliclv opened and read ~loud, by
D. Darwin Roupe, Manager of Supply Management, on October 22, 1998, at
2:00 p.m.
Two (2) bids were received with Construction Services of Roanoke,
Incorporated, submitting the Iow bid in the amount of $131.400 and 120
consecutive calendar days.
C. Pro!ect consists of the following:
A new salt storage building just south of the present building. The new building
is similar to the existing building. The building has a six foot high concrete
foundation which will provide a storage capacity of 3,000 tons of salt.
II.
Current situation is as follows:
A. The Dro!ect has been bid and now needs to be approved for construction.
III.
Issues in order of importance are as follows:
Com_Dliance of the bidders with the requirements of the contract documents for
bidding
Amount of the Iow bid
Fundino of the Droiect
Time of completion
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
November 16, 1998
Page 2
IV.
Alternatives in order of feasibility are as follows:
Award a lump sum contract to Construction Services of Roanoke, Incorporated,
in the amount of $131.400 and 120 consecutive calendar days construction
time to provide and construct the Salt Dome Building at the Public Works
Service Center, in accordance with the Contract Documents as prepared by the
Office of the City Engineer of Roanoke, Virginia.
Compliance of the bidd~r~ with the requirements of the Contract
Documents for bidding was met.
2. Amount of the Iow bid is acceptable.
Funding of the oro!ect is part of the 1998-1999 Capital Maintenance and
Equipment Replacement Program (CMERP). (See City Manager's Report
to City Council dated October 7, 1998.)
4. Time of comDletion of 120 consecutive calendar days is acceptable.
B. Re!ect the bids and do not award a contract at this time.
Comoliance of the bidders with the requirements of the Contract
Documents for bidding would not be an issue.
Amount of the Iow bid would probably increase when rebid at a later
date.
3. Funding for this oroiect would not be encumbered at this time.
4. Time of comDletiQn of thas project would be extended about two months.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the City Manager to enter into a contractual aoreemer~t, in form
approved by the City Attorney, with Construction Services of Roanoke,
Incorporated, to construct a salt storage building at the Public Works Service
Center, in accordance with the Contract Documents as prepared by the Office
of the City Engineer, in the amount of $131.4QQ and 12,0 consecutive calendar
days construction time.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
November 16, 1998
Page 3
Co
Approoriate the followina fundir~g from the 1998-1999 CMERP account to a
new Capital Projects Account entitled Salt Storage Building:
Contract Amount
Project Contingency
(Contract document reproduction,
telephone, materials testing, etc.)
31,400
13.140
Total Project Account
$144.540
Reject the other bid received.
CES/LBC/fm/kw
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABUI~ATION OF BIDS
SALT STORAGE BUILDING
PUBLIC WORKS SERVICE CENTER
1802 COURTLAND AVENUE, N.E.
ROANOKE, VIRGINIA
BID NO. 98-9-10
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on
October 22, 1998 at 2:00 p.m.
CONTRACTOR LU~ SUM BOI~ID: NU~ER
OF DAYS
Construction Services of Roanoke, Yes 120
Incorporated $131,400
Dome Corporation of North America $137,850 Yes 75
Estimated Cost: $170.000
Office of the City Engineer
Roanoke, Virginia
October 22, 1998
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y C~rk
Sandm H. Eakin
~puty c~y C~rk
November 19, 1998
File f~60-137-467
William White, Sr., Chair
Legislative Committee
Roanoke, Virginia
Dear Mr. White:
I am enclosing copy of Resolution No. 34092-111698 adopting and endorsing a Legislative
Program for the City to be presented to the City's delegation to the 1999 Session of the
General Assembly. The abovereferanced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Wilbum C. Dibling, Jr., City Attorney
W. Robert Herbert, City Manager
Marsha W. Ellison, Chair, Roanoke City School Board, 2130 Knollwood Road,
S. W., Roanoke, Virginia 24018
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
Thomas A. Dick, Legislative Liaison, 2227 Early Settlers Road, Richmond, Virginia
23235
MARY F. PARKER, CMC/AAE
City Clerk
The Honorable John S. Edwards
Senator
P. O. Box 1179
Roanoke, Virginia 24006
Gentlemen:
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H, EAKIN
Deputy City Clerk
November 19, 1998
File #60-137-467
The Honorable A. Victor Thomas
Member, House of Delegates
1301 Orange Avenue, N. E.
Roanoke, Virginia 24012
The Honorable Clifton A. Woodrum, III
Member, House of Delegates
P. O. Box 990
Roanoke, Virginia 24005
I am enclosing copy of Resolution No. 34092-111698 adopting and endorsing a Legislative Program
for the City to be presented to the City's delegation to the 1999 Session of the General Assembly.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, November 16, 1998.
The Members of the Roanoke City Council and the Roanoke City School Board look forward to
meeting with you on Monday, December 7, 1998, at 12:15 p.m., in the Woodrow Wilson Middle
School Library, 1813 Carter Road, S. W., to review the City's 1999 Legislative Program.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
H:L~.GENDA98~qOV 16.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34092-111698.
A RESOLUTION adoptin~ and endomdn~ a Legislative 1~o~ fo~ the City
to be pmmented to the City's delegation to the 1999 Session of the Genre-al
AssemblY.
WHEREAS, the members of City Council a~e in a unique position to be
awa~e of the legislative needs of th1. Clt~ and its people;
WHEBF2~, p~evious Le~lsla~ Plm~m~s of the City have been mmponm'ble
fox' improving the effi~ency of local govex*nment and the quality of life fo~
citizens of thi. Clt~;
WHEREAS, Cotmc~l is deslln~us of adoptli~ alld elldolnatn_~ & Le~lative
Pm~nua to be advomted by tbs Counail and its m~p~esentatives at the General
Assembly; and
November 2, 1998, m~ommanded to Council a Legislative ~ on behalf of
the City to be ptn~ented at the 1999 Session of the General Assembly;
WHEREAS, the Roanoke City School Bmunl approved its Legislative
~ fo~ the 1999 S~don at the So. hool Bmanl meetin~ of November 10, 1998,
and the Board recommends thi= PreKram to City Coundl for inclusion in a joint
Legislative ProKram on behniF of City Counc/1 and the School Board; and
WHEREAS, the Coundl is desirmm of formally adopting the City and School
Board elements to be merged into a joint Legislative Program;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The City pm-tion of tim Legislative Prege~m recommended by tn~po~t
of the Legislative Commlttoe, dated November 2, 1998, and the School Board
portion of the Legislative Program apprevad at the School Baaed meeting of
Novembe~ 10, 1998, are hereby endorsed and adopted by thl= Counc/l, and the
City Attorney is dh~cted to mer~ the two ~ into a joint Legislative
Program to be advocated at the 1999 Session of tim General Assembly.
2. Tim Clerk is ~ to issue cotnlial invitations to the City's
Senator and Delegates to the 1999 Session of the Gmmml Assembly to attend
Council's ,mm,A! lel0slative meeting to be held at 12:15 p.m., on December 7,
1998.
ATTEST:
DAVID A. BOWERS
Mayor
CITY OF ROANS;
COUNCIL' :-'
CITY
215 Church Avenue, S.W., Room 456
Roanoke, Virginia -1~! ? '~ ',{~ ~
(540) g2~.~9'541_~_ ,., ~ 2 "~
Telephone:
Fax: (540) 853-1145
November 16, 1998
Council Members:
C. Nelson Harris
W. Alvin Hudson
Carroll E. Swain
James O. Trout
William White, Sr.
Linda E Wyatt
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: 1999 Legislative Program
Dear Mayor Bowers and Council Members:
On October 26, 1998, City Council's Legislative Committee met to review the
proposed 1999 Legislative Program. Subsequently, by report dated November 2, 1998, the
Committee recommended the City portion of the proposed Legislative Program to City
Council, and, by motion, City Council approved the City portion of the Program.
The School Board portion of the Program was approved by the School Board at its
meeting of November 10, 1998. At this time, the Legislative Committee recommends to City
Council that it adopt the attached resolution by which Council formally endorses the City
and School Board elements which will be merged into one joint Legislative Program.
The Legislative Committee recommends that we continue the format for presentation
of the Program to the legislators instituted in 1995. It has proven to provide a better
organized, more concise and, hopefully, more effective presentation. After brief
introductory remarks by the Mayor and School Board Chairman, Tom Dick, the City's
Legislative Liaison, and a School administrator will present the highlights of the Program on
behalf of the Council and School Board. Alter their presentations, the format would provide
for a response from our legislators and an oppommity for comments by individual Council
members and School Board members. As you know the annual meeting with our legislators
has been scheduled for 12:15 p.m. on December 7, 1998, at Woodrow Wilson Middle
School.
My report to you of November 2, 1998, highlighted key provisions of the City portion
of the Program. As Chair of the Legislative Committee, I commend the entire Program to
City Council for its careful study and review. Upon completion of this review, I am
The Honorable Mayor and Members of Council
November 16, 1998
Page 2
confident that the members of Council will agree that the recommended Program will
advance the legislative interests of this City and its people.
Resp, ept~aflly submitted~ _.
William White, Sr., Chairman
Legislative Committee
WWSr:f
Attachment
cc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Marsha W. Ellison, Chair, School Board
F. B. Webster Day, Member, School Board
Brian J. Wishneff, Member, School Board
E. Wayne Harris, Superintendent
Richard L. Kelley, Assistant Superintendent for Operations
Mary F. Parker, City Clerk
Thomas A. Dick, Legislative Liaison
H: \ COUNCI L\ L-HMCOM. 99
1999 LEGISLATIVE PROGRAM
Outline of Issues
POLICY STATEMENTS
Effective Government
Mandates
Clarification of State and Local Responsibilities
Revenue and Finance
Special Needs of Central Cities Without Annexation Power
Economic Development
Transportation
Zoning and Land Use
KEY ISSUES AND LEGISLATIVE PROPOSALS
Commission on the Condition and Future of Virginia's Cities
HB 599 Funding
Roanoke Higher Education Authority
Regional Competitiveness Act Funding
Freedom of Information Act
OTHER LEGISLATIVE PROPOSALS AND POSITIONS
Education
[To be supplied by School Board]
General Government
Cultural Agencies - State Support for
Year 2000 Problem
Governmental (Sovereign) Immunity
Mental Health Funding
Notice of Claims
Heart, Lung and Cancer Presumptions
Collective Bargaining
Liens Against Real Estate for Unpaid Water Bills
Pronosals to Combat Urban Blight
Tax Abatement for New Residential Construction in
Conservation, Redevelopment and Rehabilitation
Districts
Vacant Buildings - Registration Fee
Inoperable Motor Vehicles - Authority to Prohibit Keeping
in Industrial Zones
Delinquent Tax Sale Process; Waiver of Taxes and Liens
Taxation: Revenue
State-Local Tax Structure
Local Funding Issues
Business, Professional and Occupational License Tax
Comprehensive Services Act
Sales Tax- Elimination of Tax on Food Products
for Home Consumption
2
Transoortation
Transportation (Including Mass Transit) Funding
Interstate 73
Smart Road - Improved Access to Blacksburg/Virginia Tech
Interstate 66
Extension of Passenger Rail Service
Highway Maintenance
3
POLICY STATEMENTS
EFFECTIVE GOVERNMENT
Local governments were originally organized to provide essential services and protection that
citizens could not or would not provide for themselves. Examples of such essential local
services are education, provision for health and welfare, police and fire protection, delivery
of safe water and sewage treatment. Local governments and their officials are continually
striving for economy, effectiveness, responsiveness, efficiency and productivity in delivery
of such services. Unfortunately, the essential services for which local governments were
originally created have been overshadowed by numerous less critical programs mandated by
the federal and State governments.
The federal and State governments should recognize that local governments are the best
vehicle for the delivery ofhasic public services because local governments are closest to the
people and most responsive to their needs. Furthermore, basic public services cannot be
provided in the most effective way if the State attempts to dictate in minute detail the
structure of all local government, the administr~ and legislative procedures to be followed
uniformly by all local governments and the details of all programs administered at the local
level. The City opposes State intrusions in the way local governments conduct their
business, including the way cohncil meetings are conducted, procedures for adopting
ordinances, what can be addressed, by ordinance and what by resolution, purchasing
procedures and establishment of hours of work, salaries and working conditions for
employees.
According to the Joint Legislative Audit and Review Commission, Virginia's local
governments are subject to 391 Federal and State mandates. These mandates require
localities to perform duties without consideration of local circumstances, costs or capacity
and. require localities to redirect their priorities to meet federal and State objectives regardless
of other pressing local needs and priorities affecting the health, safety and weffare of
citizens. The cumulative effect of federal and State legislative and regulatory mandates has
exacerbated the already serious financial problems of local governments.
Several years ago, the General Assembly began the fiscal note process by which cost
estimates, for proposed legislation are completed prior to final review of the legislation by
a committee. Additionally, the 1993 Session amended the State Code to require (1) that all
State agencies review all mandates imposed on local governments with the objective of
determining which mandates may be altered or eliminated and (2) that the Commission on
4
Local Government prqmre and annually update a catalog of Federal and State mandates. It
is essential &at the state fully fund all state mandates, including public employee salaries.
CLARIFICATION OF STATE AND LOCAL RESPONSIBILITIEg
The increasing trend towards community-based programs requires carefully addressing the
significant long-term issues of local vs. state roles and responsibilities for administration and
funding of &ese programs. The City asks the General Assembly to request JLARC to update
its 1993 study on state/local service delivery responsibilities to reflect the changes &at have
occurred in state/local relations and federal/state relations.
To improve the relationship of the state and local governments, the state must: leave the
taxing authority and revenue sources of local governments alone; pay a greater share of the
costs of education; grant local governments the authority to deal effectively wi& social
problems; recognize the authority of local government in planning and land use control;
develop a state urban policy &at a) addresses issues of local governmental structure and
intergovernmental relations, b) encourages the retention or expansion of state facilities or
operations in existing urban centers, and c) defines how state and local governments deal
wi& each other.
REVENUE AND FINANCE
The City is vitally concerned over the continued erosion of local revenue sources. The
General Assembly is urged not to cap, remove or further restrict any revenue sources &at are
currently available to localities, including taxing authority and user fees.
Historically, real and personal property taxes have been the foundation of local tax revenues.
The State's restriction and erosion of other local sources, however, has resulted in over
reliance on property taxes, placing local governments in financial jeopardy. The $oint
Legislative Audit and Review Commission's (JLARC's) own study shows that the real
property tax rate in Virginia is the second highest among fifteen Sou&em states and fffbj
percent higher &an nine Sou&em States. The City supports additional and more equitable
sources of revenue, but the decision on which, if any, local revenue sources should be
reduced Or eliminated should be strictly a local decision.
SPECIAL NEEDS OF CENTRAL CITIES WITHOUT ANNEXATION POWER
The larger, more urbanized, central cities of the Commonwealth, such as this City, provide
a full range of public housing health, mental health, transportation, social and humanitarian
services. School systems in these cities provide excellent special education programs, and
private charities located in central cities provide a broad range of charitable assistance.
These factors make the Commonwealth's central cities a magnet for those in need of services.
The City has made tremendous strides in economic development. Downtown has been
revitalized; industrial parks have been established; and new businesses and industries have
been attracted. It is unlikely, however, that these recent successes can be sustained over the
long term. In this regard, the major problem facing the City is an inadequate inventory of
developable land. Much of our mountoinous terrain is either undevelopable or developable
only at tremendous costs. Other land in the heart of the Roanoke Valley is subject to
flooding and undevelopable.
Roanoke's peculiar problems are compounded by the need of central cities to provide
welfare, public safety, transportation, and water and sewer services at a level not required
in adjoining suburban or rural localities. These services benefit the entire region, but are
paid for primarily by City taxpayers.
Historically, the fiscal stress of central cities has been relieved by annexation. The power
of annexation has, without logic, been denied to the central cities which need it most. ff the
central cities of the Commonwealth are to remain strong viable units of government, which
is in the best interest of the Commonwealth, decisive action needs to be taken. Ultimately,
the General Assembly should reevaluate Virginia's unique system of independent cites,
which requires the City to fUnd services benefiting adjoining localities. In the meantime, the
legislature should: a) provide special state funding for such regionally beneficial services;
b) create financial incentives to encourage governmental integration of independent cities
with adjoining counties; and c) allow for cities with populations of less than 125,000 to make
the transition to town status.
ECONOMIC DEVELOPMENT
City Council calls upon the Governor and the General Assembly to develop an economic
development strategy for the Commonwealth and its local governments. The Commonwealth
is implored to form a partnership with local governments, the business community and
economic development experts to develop the slrategy. The strategy should recognize the
international economy in which Virginia local governments are competing and include
special funding for international trade missions. The strategy should also reco~onize small
business incubators as a vital element and provide funding, perhaps on a State matching
basis, to local governments that undertake to develop and operate incubators. The strategy
should include special programs for those areas west of the Blue Ridge mountains and
central cities across the Commonwealth.
Each of these areas will need special financial assistance from the State if we are to have
balanced growth across the Commonwealth. The economic strategy should include
additional, educational funding for central cities. With shrinking labor pools in central cities
across the State, new and existing businesses cannot afford to have young adults in these
cities become unemployable. Special efforts must be made now through additional
educational funding to save these at risk children.
6
Tom'ism and convention activities that enhance the economic well being of the
Commonwealth and its political subdivisions should be recognized as legitimate components
of economic development. We urge the General Assembly to look closely at the way State
tourism dollars are spent and to insure their fair distribution. Western Virginia has, in the
past, not received a proportionate share of the dollars spent by the State tourism office, and
there has been little emphasis on promoting the Virginia mountains.
TRANSPORTATION
An adequate transportation system is vital to the economic well-being of the Commonwealth
and this region. Safe, convenient and efficient movement of people, goods and services is
essential for the Commonwealth and its regions to compete successfully in the global
marketplace. Public transportation is an essential element of the transportation system which
should be an integrated and balanced intermodal system. Reliable, dedicated sources of
funding for public and other modes of transportation need to be determined and put in place.
ZONING AND LAND USE
One of the most important fimctions of local govern~n~nts is local planning and land use
control. This is appropriate because there is no entity better suited to make key land use
decisions on behalf of any locality than the local governing body. In making land use
decisions in this City, Council is guided by a comprehensive plan developed through a
citizen-based planning process.
City Council views with increasing alarm recent efforts of the General Assembly to control
local land uses. The Council opposes any legislation that would restrict present land use
powers of local governments to establish, modify and enforce zoning classifications. Local
governments should remain free to adopt and enforce zoning changes that address local land
use needs.
KEY. ISSUES AND LEGISLATIVE PROPOSALS
COMMISSION ON THE CONDITION AND FUTURE OF VIRGINIA'S CITIES
The 1998 General Assembly created the Commission on the Condition and Future of
Virginia's Cities. The Commission is authorized to identify Virginia's cities' strengths and
needs; develop a demographic profile of Virginia's cities; review all state laws pertaining to
the jurisdictional boundaries and governing structure of Virginia's cities and determine
whether and the extent to which such laws have contributed to the urban crisis in cities;
assess the current social and economic condition of Virginia's cities including their ability
to provide vital public services and to attract and sustain business and industry; determine
the impact of state and federal laws and regulations on the ability of cities to provide
required services with limited resources; analyze the impact of the migration of middle class
families from cities and the relocation of business and industry, particularly in the inner city,
on the city's tax base, public schools, racial polarization, and quality of life; analyze the
fund/nE formulas for state aid to localities; and compare Virginia's cities to comparable cities
in other states with regard to the delivery of vital public serv/ces. The Commission is
charged with recommending such statutory, policy, and regulatory changes and initiatives
as the Commission deems necessary.
City Council commends the General Assembly for creating the Commission to make this
long needed study. The work of the Commission is important to cities that have long faced
difficult fiscal issues and growing local service needs. City Council urges that substantive
recommendations be made by the Commission and that the General Assembly take action
to address the many significant problems facing cities throughout the Commonwealth.
599 FUNDING
In 1979, the General Assembly enacted an annexation package pursuant to which an
annexation moratorium was imposed, and all localities_w__ere provided additional State aid in
the areas of administration ofjustice, law enforcement salaries, health care for indigents and
street and highway construction and maintenance. The annexation package was intended
partially to serve as compensation to cities for their loss of the annexation power and
partially to provide more equitable funding for all local governments. The Commonwealth,
however, has not kept its end of the bargain.
Section 14.1-84.4, of the State Code provides as follows as to HB 599 funding: "... the
percentage change in the total amount of funds to be distributed for any fiscal year from the
preceding fiscal year shall be equal to the anticipated percentage change in general fund
collections for the same time period as stated in the Appropriations Act." The State,
however, has not funded the program as required by the Code. HB 599 funding has not
increased since 1990, and, in fact, there was a considerable decrease in 1992 as a result of
the recession. If the State had continued to fund this program as the Code requires, this year
local governments would be rec, ei~g a total of $151 million, instead of the $67 million they
haye been receiving since 1992. By next year, the annual amount required will grow to at
least $160 million.
Statewide, the requirements of liB 599 have been under funded a total of $610 million since
1980. The budgeted FY 1999 allocation for the City of Roanoke is $1,861,151. The actual
amount required to reflect general fund growth is $4,210,932. The loss to the City from this
one year is $2,349.781.
City Council calls upon the General Assembly to fully fund its HB 599 obligation.
8
ROANOKE I-IIGI~R EDUCATION AUTHORITY
The 1998 Session of the General Assembly created the Roanoke Higher Education Authority
to own, construct, and operate the Roanoke Higher Education Center. At the same time, the
General Assembly appropriated $5,379,000 for the capital needs of the Center and $62,500
for operating expenses of the Center for the first year of the biennium. $9,000,000 in capital
funds had been requested from the 1998 Session.
City Council supports the General Assembly's appropriation of an additional $3,621,000 in
capital funds that are necessary for renovation of the Center. City Council also supports
appropriation of $162,500 to the Center for it operating expenses for the second year of the
biennium. This is $100,000 more than the amount appropriated by the 1998 Session and is
necessary for staffing costs of the Center.
REGIONAL COMPETITIVENESS ACT FUNDING
The 1996 Session of the General Assembly enactr, d the Regional Competitiveness Act. This
Act establishes a formula and machinery for distribution of incentive funding to local
governments that implement joint activities. The Act.was initially funded with a $3 million
appropriation and $5 million from the Governor's Opportunities Fund. The 1997 General
Assembly appropriated an additional $3 million to fund the Act. The 1998 General
Assembly further increased funding to $16 million.
During 1998, the State approved funding under the Act for the 5* Planning District. The
$427,000 made available under the Act will provide much needed funds to support important
regional incentives.
The General Assembly is urged to continue to increase funding for the Regional
Competitiveness Act to make it a stronger program. Additional funding is needed for local
governments to be able to pursue substantive regional iniliatives. Sufficient and proportional
funding should be provided to all regions of the state.
FREEDOM OF INFORMATION ACT
Cit~ Council supports the proposition that meetings should generally be open to the public
and that public records should generally be accessible by the public. At the same time, it
is recognized that there are a few ingtanc~ in which the public's interests would be damaged
by open discussion of certain subject matters or public access to cert,_in records.
The Virginia Press Association, Virginia Broadcasters' Association and Virginia Coalition
for Open Government contend that there have been abuses of the Freedom of Information
Act by public bodies in the Commonwealth. Almost all the anecdotal instances of abuse of
the Act, however, constitute violations of the Act as it currently exists. Thus, rather than
9
substantial amendment of the current Act, the need seems to be for education of public
bodies and enforcement of the current Act. In this regard, City Council looks favorably upon
a state agency that would have the responsibility for educating public bodies and the public
as to the requirements of the Act.
City Council is, however, opposed to proposed amendments to the Act that would interfere
with the ability of the City Council to receive confidential legal advice and to discuss real
estate transactions while the acquisition or disposition of property is in the negotiation stage
as well as other proposed amendments that would damage the public's interests by requiring
premature disclosure of information.
OTHER LEGISLATIVE PROPOSALS AND POSITIONS
EDUCATION
[To be supplied by School Board]
GENERAL GOVERNMENT
CULTURAL AGENCIES - STATE SUPPORT FOR
Local cultural institutions are an important part of the character of a city. In addition to
adding to the quality of life of its citizens, these important entities support the economic well
being of the community. The City of Roanoke is fortunate to have several institutions such
as the Center in the Square and its constituent agencies and the Virginia Museum of
Transportation that attract visitors to downtown and are important to people of this region
in understanding our heritage.
City Council is very appreciative of the General Assembly's funding of these regional
cultural institutions and asks for continued State support for these important organizations.
YEAR 2000 PROBLEM
In 1998, the General Assembly acted to specifically provide immunity to the Commonwealth
with respect to failure of computers, software and other equipment due to the Year 2000
problem. See §8.01-195.3(8), State Code. The City and School Board are making vigorous
efforts to insure that all equipment and systems are Year 2000 compliant and that there will
be no interruption of services. Notwithstanding these best efforts, it is conceivable that a
glitch will occur due to circumstances beyond the control of the City or School Board.
10
Under these circumstances, the City and School Board should not be required to expend
limited resources in defending litigation. The cities, counties and towns and school boards
of the Commonwealth should be accorded the same immunity that is available to the
Commonwealth with respect to the Year 2000 issue.
GOVERNMENTAL (SOVEREIGN] IMMUNITY
In recent years, the General Assembly has considered proposals to eliminate or roll back
governmental (sometimes referred to as sovereign) immunity for the Commonwealth's cities,
counties and towns and official immunity for local government employees. These doctrines
should be retained, and in fact strengthened, for, among others, the following reasons:
Local governments would be forced by loss of immunity to eliminate
or cut back high risk functions or services, such as operation of nursing
homes, parks and playgrounds and athletic programs, and such action
is not in the public interest.
Frivolous suits would be encouraged. Local governments would be
viewed as a "deep pocket" making them an easy target for plaintiffs
who could bring suit without even attempting to identify the employee
allegedly at fault.
Cost of local government would increase rapidly at a time when
localities can ill afford a new major drain on financial resources. Cost
of defense of litigation may be a more serious problem than the obvious
cost of paying judgments. When the City and an employee are sued,
conflicts may require a separate attorney for each party. A recent
authoritative study shows that, of every $4 paid out by local
government in litigation, $3 goes to legal costs; only $1 actually goes
to compensate plaintiffs.
Threats of harassing lawsuits may make local government officials less
likely to act decisively where courageous or difficult actions are in
order. Good government is difficult to achieve when officials operate
under constant fear of lawsuits.
The cap on liability under the Vhginia Tort Claims Act is illusory. The
$25,000 cap on liability under the Act was first raised to $75,000 and
was more recently raised to $100,000. Constant pressure will keep the
cap spiraling upward.
The City is opposed to any dimiuishment to governmental immunity of the Commonwealth's
cities, counties and towns or the official immunity of local government employees or the
extension of the Virginia Tort Claims Act to localities. In fact, official immunity should be
extended to certain groups of municipal employees and volunteers who are particularly
vulnerable to suits which jeopardize the very existence of programs desired by the
community, such as employees and volunteers serving as coaches and officials in youth
athletic programs sponsored by the City.
MENTAL HEALTH FUNDING
With another round of deinstitutionalization apparently in the offmg, it is important that
patients not be returned to localities without sufficient notification, planning, funding and
techrfical support. Also, patients should be returned to their home communities to discourage
concentration in urban areas and localities with facilities.
It is State policy not to accept primary substance abusers in State facilities, but there is
inadequate funding to provide needed local services. Adequate State funding should be
provided for local treatment of substance abusers.
Many people with traumatic brain injuries do not fall into the State's mental health, mental
retardation or substance 'abuse categories and as a result do not receive necessary and
appropriate treatment. Some end up in the criminal justice system or in facilities for the
criminally insane. The State should expand its scope of mental health services to include
those with traumatic brain injuries. Addressing the needs of this population unserved by the
current system will reduce the impact on other local services.
NOTICE OF CLAIMS
Section 8.01-222, Code of Virginia (1950), as amended, requires that notice of personal
injury and property damage claims against cities and towns be given in writing within six
months atter the occurrence. Compliance with §8.01-222 is simple; a claimant merely needs
to state the nature of the claim and the time and place at which the injury occurred. Bills
have been introduced at several recent sessions of the General Assembly to repeal this
valuable notice requirement.
Although' compliance with §8.01-222 is simple, the notice requirement is vital to the
Coinmonwealth's cities and towns. First, the notice provides the opportunity to correct any
defect on public property which may have caused injury before another injury occurs.
Second, the notice requirement affords the city or town a fair opportunity to investigate the
facts and circumstances relating to a claim. The city has hundreds of miles of streets and
sidewalks and usually becomes aware of a slip and fall or trip and fall only when notice is
fried. Fresh notice is essential to the conduct of any meaningful investigation. If §8.01-222
is repealed, cities and towns will frequently first learn of a claim two years after the fact
12
when suit is filed. This will deny any reasonable opportunity to conduct an investigation of
the facts and circumstances relating to the injury. In this regard, a locality is unlike a private
property owner who is usually aware immediately of an injury on his property.
The City believes that the notice requirement of §8.01-222 represents sound public policy
and urges the defeat of any bill weakening or repealing §8.01-222.
HEART. LUNG AND CANCER PRESUMPTIONS
Police officers, deputy sheriffs and firefighters have the advantage of nearly irrebuttable
presumptions that heart disease and hypertension are occupational diseases under the
Workers' Compensation Act. Firefighters have additional presumptions with respect to lung
disease and certain forms of cancer. The City has expended or reserved $6.7 million for 38
heart, hypertension, lung and cancer awards made to public safety officers as a result of the
statutory presumptions.
The City supports legislative action to restore balance to the rebuttal process for the heart,
hypertension, lung and cancer presumptions as was the intent of the original legislation.
Compensability should be determined by establishing whether work or nonwork related risk
factors are more likely the primary cause of the claimant's condition. The City is further
opposed to extension of the current presumptions to other categories of public employees.
COLLECTIVE BARGAINING
Any legislation authorizing collective bargaining for public employees in general or for any
public employee group should be opposed.
The City has strived to develop effective means of communication which permit public
employees to voice their concerns. Collective bargaining would be a detriment to the
progress which has been made.
LIENS AGAINST REAl, ESTATE FOR UNPAID WATER I~H,L~q
The City seeks an amendment to the State Code to clarify that it and other localities have the
authority to place a lien against real estate for unpaid water bills. This amendment will aid
in collection of these bills. It is clear from §15.2-2119 that the City already has the authority
to place a lien for unpaid sewer service. Given that water and sewer service are billed
together and that water service is a necessary adjunct of sewer service, it is logical to amend
the State Code to clarify that the authority to place a lien extends to water service.
13
PROPOSALS TO COMBAT URBAN BUGHT
TAX ABATEMENT FOR NEW RESIDENTIAL CONSTRUCTION IN
CONSERVATION. REDEVELOPMENT AND REHABILITATION DISTRICTS
The Constitution of Virginia authorizes the General Assembly to provide for a partial
exemption from local real estate taxation for renovated or rehabilitated property. See Article
10, §6(7)(h). Acting pursuant to the foregoing constitutional authority, the General
Assembly has enacted §§58.1-3220 and 58.1-3221 of the State Code, providing for partial
exemption from real estate taxation of certain rehabilitated or renovated residential,
commercial and industrial structures. The City of Roanoke has utilized this authority to
provide for a ten year tax exemption for renovated residential, commercial and industrial
property that is at least twenty-five years of age to the extent of the increase in value
resulting from the renovation. This program has created a valuable incentive for the
renovation of older properties in the City.
In order to encourage new construction on vacant lots in inner City neighborhoods, a city
should be allowed to partially abate real property taxes for new construction in conservation,
redevelopment and rehabilitation districts. Such authority, which would require a
constitutional amendment, would provide an incentive to property owners to construct on
vacant lots and thereby improve the value of all properties in the neighborhood.
VACANT BUILDINGS - REGISTRATION FEE
Since 1993, the General Assembly has authorized localities to require the owners of vacant
buildings to register such buildings on an annual basis and pay a registration fee not to
exceed $25. See § 15.2-1127 of the State Code. It is important for reasons of public health,
safety and welfare that local government authorities be aware of what buildings in the
community are vacant. Vacant buildings impose inordinate demands on the police, fire,
building and health resources of a community. While the concept behind this law is sound,
the fee does not cover the costs incurred by a locality in administering the program. To
render §15.2-1127 effective, the General Assembly should increase the fee to $500 to assist
localities in addressing the additional costs of fire, police and inspection activities related to
vadant properties. Such fee would also create a deterrent to property owners who might
otherwise allow vacant properties to sit unproductive and deteriorate.
INOPERABLE MOTOR VEltlCLES - AUTHORITY TO PROHIBIT KEEPING IN
INDUSTRIAL ZONES
Section 15.2-1905 of the State Code authorizes the City and certain other local governments
to prohibit the keeping of inoperable motor vehicles on any property zoned for residential,
commercial or agricultural purposes. The City, however, has many grandfathered properties
14
in industrial zones that continue to be used for residential purposes. Persons occupying
residences in districts zoned for industrial purposes have no protection from the blight of
inoperable motor vehicles.
City Council requests the General Assembly to amend §15.2-1905 to provide for its
application on any property zoned for "or used for" residential purposes. If amended as
suggested, the City's authority to prohibit inoperable motor vehicles would not extend to
property used for industrial purposes or to any licensed automobile dealer, salvage dealer,
or scrap processor.
DELINOUENT TAX SALE PROCESS: WAIVER OF TAXES AND LIENS
The escheat process, conducted by escheators appointed by the Governor, was formerly
available to transfer abandoned properties to more responsible grantees who received such
properties free and clear of encumbrances. In 1996, the General Assembly eliminated
abandonment as grounds for escheat. Currently, the cumbersome, cosily and time-
consuming delinquent tax sale process, carried out by local governments, is the only method
available to transfer real property on which taxes have not been paid to more responsible
ownership. The Commonwealth should streamline the legal process applicable to sale of
properties on which delinquent taxes are owed so that these properties can be transferred to
responsible ownership more expeditiously and less expensively. One option would be to
permit a locality, with circuit court approval, to appoint a special commissioner to sell
property in a manner analogous to foreclosure by a trustee under a deed of trust as set forth
in §55-58, et ~ of the State Code.
Currently, inner city properties are frequently forced into delinquent tax sale process because
taxes and liens on the properties far exceed their fair market value rendering the properties
unmarketable. For example, in Roanoke, demolition costs currently average about $8,000,
but the typical value of the vacant lot left is only about $2,500. In addition to the lien for
demolition, there may also be liens for taxes and removal of weeds and trash. Weed and
trash hens (§ 15.2-901) and demolition liens (§15.2-906) have the status of taxes, and neither
the taxes nor the liens may be waived by the locality. Local government should have the
authority to waive these liens as to a purchaser who is unrelated to the current owner of the
prol~ty and who will combine the property with adjoining property that he or she owns or
will develop the property by construction of a residence or commercial or industrial
structure. The taxes and costs of weed and trash abatement and demolition would remain
a personal obligation of the former owner of the property.
15
TAXATION; REVENUE
STATE-LOCAL TAX STRUCTURI~.
A sound state and local tax structure is vital to the long-term fiscal vitality of the
Commonwealth and its local governments. Virginia is a low-tax state. Only four states in
the country have a lower combined state-local tax burden than Virginia (per $1,000 of
personal income).
Virginia's state-local tax structure should be reexamined in light of economic and
demographic changes such as the emergence of new indus~es, the shift from a goods-based
economy to a service-based economy and the effect of an aging population. Another reason
to reexamine Virginia's state-local tax structure is to determine whether it is producing
sufficient revenue to fund the level of services citizens want. Examples of increased
demands for services include school construction, education technology, human services
programs, juvenile programs and environmental initiatives.
The State's tax structure should provide sufficient resources to local governments so that they
are able to deliver the services required by the State.
LOCAL FUNDING ISSUES
Local governments must retain conlxol of their existing revenue sources so that they have a
reliable revenue base to meet the needs of their citizens. This is essential in light of local
governments' historical experience with state funding commitments. Examples include
inadequate state funding for education, failure to share lottery revenues, erosion of HB 599
funding and erosion of funding for constitutional officers and juvenile block grant funding.
The General Assembly should not reduce or narrow the taxing authority of local
governments. This includes the elimination or alteration of any existing taxes or fees, the
imposition of caps and any other restrictions on existing local revenue sources. The erosion
of local revenue sources increases local governments' reliance on the property tax.
Thg state should permit local governments maximum flexibility in their sources of local
revenue. Local officials know the needs of their residents and businesses and are therefore
best able to make judgements about local tax policies. Likewise, local governments are more
easily held accountable by residents and businesses for their local tax decisions.
BUSINESS. PROFESSIONAL AND OCCUPATIONAL LICENSE IBPOL] TA~V
The 1996 Session of the General Assembly undertook major reform of the local business,
professional and occupational license (BPOL) tax. In spite of this major reform of the BPOL
16
tax, a small segment of the business community continues to agitate for elimination of the
tax.
Elimination of the BPOL tax would reduce the stability and diversification of the local
revenue base. As to the alternatives, most local governments already rely heavily on the
property tax, and many local governments have seen sales tax revenue decline. BPOL
revenue cannot realistically be replaced by other local taxes or fees. Therefore, City Council
opposes any efforts to repeal the BPOL tax or restrict its application.
COMPREHENSIVE SERVICES ACT
The costs of the Comprehensive Services Act (CSA) for at-risk youth and their families
should be fully funded in the State's base budget. The State should give local governments
maximum flexibility in service deliver, and use of funds, and allow localities to maximize
the use of other funding sources.
SALES TAX - ELIMINATION OF TAX ON FOOD PRODUCTS FOR HOME
CONSUMPTION
It has been proposed to eliminate the 1% sales tax returned to localities based on point of
sale as to food products for home consumption. Elimination of this tax would cost the City
revenue of $1.5 million. If the General Assembly chooses to eliminate this revenue source,
then it should provide to localities a replacement source that (1) ensures that local revenues
will not decrease, (2) produces the same level of revenue growth over time and (3) is not
vulnerable to future State reductions.
It has also been proposed to eliminate the 1% sales tax earmarked for public education as to
food products for home consumption. Applying the City's composite index to the revenue
generated by the 1% sales tax earmarked for public education, loss of this revenue source
would cost the City's schools nearly $600,000. If the General Assembly opts to eliminate
this revenue source, it should modify the SOQ funding formula to ensure that local
governments are not required to increase their spending as a result of the lost sales tax
revenue..
-I'RANSPORI'ATION
TRANSPORTATION (INCLUDING MASS TRANSIT). FUNDIN~
Mass transit is critical to a large number of citizens of the Roanoke Valley. These citizens
require mass transit for transportation to their jobs, medical and professional appointments
and for doing their shopping. Not only is mass transit critical to those citizens who utilize
it, but it is also vital to large employers whose work forces rely on Valley Metro for
17
transportation to the workplace and to retail businesses and medical facilities whose
customers and patients patronize Valley Metro.
Studies of the Commonwealth's tmmportation needs and funding sources confirm that there
is a widening gap between needs and the funding available to meet those needs. The State's
current transportation program simply cannot keep up with growing needs statewide.
Adequate funding is critical to keep Virginia's transportation system viable and responsive
to increasing economic development, workforce, tourism, and quality of life issues. Funding
for new initiatives should be made in addition to existing funding arrangements to meet
intermodal and inter-regional needs.
While increased federal funding may narrow the gap somewhat, it is clear that the state must
re-examine and adjust its funding sources and commitments as well. Public-private initiatives
must play a role as well. Ensuring adequate funding and planning for Virginia's growing
needs may be accomplished through a number of means, including the following:
Adjusting fund sources, such as the motor fuels tax, to keep
pace with inflation;
Imposing moderate increases in state transportation-related taxes
and fees, including the motor fuels tax, the road use tax, the
motor vehicle sales and use tax, motor vehicle license fees and
motor vehicle rental tax;
Authorizing more options for using long-term financing for
major transportation projects;
Authorizing, at the request of regions, the creation of regional
transportation districts with the ability to impose, without
referendum, up to two percent motor fuels tax, dedicated to
transportation funding;
Seeking equity among various road users by ensuring that trucks
pay their proportionate share of road costs;
Promoting mass transit solutions on a regional and statewide
basis.
INTERSTATE 73
The Intermodal Surface Transportation Efficiency Act of 1991 ("ISTEA") authorized the
development of a national highway system to serve major population centers and major travel
18
destinations. ISTEA identifies the Interstate 73 comdor from Charleston, South Carolina,
to Detroit, Michigan, as being a high priority.
The City supports an alignment of 1-73 following the right-of-way of U. S. 460 from the
West Virginia line, then following the rights-of-way of the proposed "Smart Highway",
Interstate 81 and Interstate 581 in the City of Roanoke, and then generally following the
right-of-way of U. S. Route 220 from Roanoke to the North Carolina line. This alignment
would provide access to the largest population center in Virginia west of Charlottesville, the
medical and financial centers of Southwestern Virginia, the largest airport in Southwestern
Virginia and one of the State's major universities. The City's preferred alignment would
strengthen both interstate and intrastate commerce and provide direct economic benefits to
the Commonwealth.
SMART ROAD - IMPROVED ACCESS TO BLACKSBURG/VIRGINIA TECH
Direct access between the Roanoke Valley and Blacksburg/Virginia Tech is important to
economic development efforts in Southwest Virginia. The State Transportation Commission
has already recognized that a direct link from Blacksburg to I-81 is a different project from
solving traffic congestion on U.S. Route 460 in Montgomery County, and its importance was
high-lighted when it was placed in the State's 6-year plan. Recently, the Virginia Department
of Transportation has begun construction on the "Smart Road" Project. The City applauds
the commencement of construction and supports State funding for this important regional
project which will be a catalyst for the creation of new jobs in the Roanoke and New River
Valleys.
INTERSTATE 66
A new transportation link between Tidewater, Virginia, and central California, via mid-
America, has been proposed. This project is sometimes known as the Interstate 66 or the
Transcontinental Highway Project.
An east-west interstate serving the southern part of Vkginia, including Lynchburg and
Roanoke would be a boon to the economic vitality of the Commonwealth. Therefore, the
City supports an alignment of this important transportation link that would take it from
Norfolk to Richmond, then follow the U. S. 460 corridor through Lynchburg and Roanoke,
and then on to West Virginia.
EXTENSION OF PASSENGER RAIl, SERVICE
City Council has previously urged support for the extension of AMTRAK rail service from
New York to Atlanta via Roanoke. See Resolution No. 31374-030893. More recently, the
Virginia Department of Rail and Public Transportation has completed Phase I of a study of
passenger rail service between Washington, D. C. and Bristol, and/or between Richmond and
19
Bristol. Roanoke would be a station along both proposed routes. Phase I of the study
concludes that the proposed passenger rail service is feasible. Phase II of the study is now
being conducted to consider in more detail the preliminary conclusions of Phase I.
New passenger rail service would provide badly needed transportation access and act as a
catalyst to development of local economies. Passenger rail service to downtown Roanoke
would provide additional support and increased visibility to such local economic
development projects as the Hotel Roanoke and Conference Center, the Historic City Market,
the Virginia Museum of Transportation, Center in the Square, Henry Street and other
attractions and businesses in downtown Roanoke.
City Council endorses the proposal to extend AMTRAK service between New York and
Atlanta via Roanoke and urges completion of the Bristol Rail Passenger Study by the
Virginia Transportation Board.
HIGHWAY MAINTENANCE
Interstate 581 is a heavily traveled portion of the interstate system and a major entrance into
the City. Many visitors to the City get their first impression of the City from the appearance
ofi-581. Unfortunately, 1-581 is not mowed frequently enough, nor is litter kept in control.
Furthermore, there is little landscaping to improve the aesthetics of this major entrance into
the City. The General Assembly is urged to insure th&t the Virginia Department of
Transportation provides regular maintenance of 1-581, both as to mowing and litter control,
and that adequate landscaping is provided to improve the aesthetics of this major interstate
corridor through the heart of Roanoke.
2O
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
Cay Cklrk
November 19, 1998
Sandra H. Eakin
Deputy cay c~rk
File #137-467
Marsha W. Ellison, Chair
Roanoke City School Board
2130 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
A communication from the Roanoke City School Board transmitting the Schools' Legislative
Issues, and recommending approval and incorporation into the City's Legislative Program,
was before the Council of the City of Roanoke at a regular meeting which was held on
Monday, November 16, 1998.
On motion, duly seconded and unanimously adopted, Council concurred in the request.
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
William White, Sr., Chair, Legislative Committee
Wilbum C. Dibling, Jr., City Attorney
W. Robert Herbert, City Manager
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
Thomas A. Dick, Legislative Liaison, 2227 Early Settlers Road, Richmond, Virginia
23235
'~~t Marsha W. Ellison, Chairman F.B. Webster Day
Melinda J. Payne, Vice Chairman Sherman P. Lea
Charles W. Day Ruth C. Willson
x-Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-853-2381
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H, ~Le, e, .Clerk of the Board
° Fa~854e"853:2~.~51 p/1 b4 ~ ~
November 11, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
The School Board at its November 10 meeting approved the Schools' Legislative
Issues for the FY1998-2000 Biennium. City Council is respectfully requested to approve
the Schools' Legislative Issues and incorporate them into the City's Legislative Program to
be adopted in December.
The priorities for the Schools' Legislative Package are for the State:
[] To improve its share of funding public education.
[] To maintain local governance over K-12 educational and administrative issues.
[] To require the State Department of Taxation to properly record a locality's
reported personal adjusted gross income.
[] To address student safety and discipline issues through additional funding and
program support.
[] To enhance funding of school capital outlay projects.
The Board is looking forward to its joint meeting on December 7 with Council and
our legislators to discuss legislative issues.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
CC~
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Preparing Students for Success
ROANOKE CITY PUBLIC SCHOOLS
LEGISLATIVE ISSUES, 1998-2000 BIENNIUM
STATE VISION
The State Department of Education has launched an aggressive
program to implement new Standards of Learning by substantially
revising the Standards of Accreditation in order that all students will
reach their highest potential. The new accreditation standards include a
rigorous testing program that will be used to hold schools accountable for
the success of their students. The State initiatives are profound and they
will have dramatic effects on the delivery of education services during the
next decade.
ROANOKE CITY SCHOOLS' EXPECTATIONS
The Roanoke City Public Schools legislative program for the
1998-2000 Biennium emphasizes the implementation of these new State
initiatives in conjunction with the accomplishment of the educational
objectives the School Board has set for the schools. Our legislative
agenda highlights a number of concerns with the new State initiatives
that must be addressed by the Governor and General Assembly if we are
to be successful in meeting the public's expectations for elementary' and
secondary education.
The Roanoke City School Board and Superintendent have
established higher expectations and standards for schools and students to
achieve during the Biennium. The objectives include: 1) Improving
student achievement by 4% annually; 2) Increasing the student
attendance rate by 10% each year; 3) Improving physical education scores
on the State test by 7% annually; 4) Decreasing the student drop-out rate
by I% each year; and 5) Increasing staff accountability for student
performance.
2
The Board has raised local teacher salaries to the national average
and it plans to continue to maintain teacher salaries at or above the
national average.
During the first year of the current Biennium, area legislators were
able to promote and adopt legislation that has greatly assisted the School
Board in the accomplishment of its priorities and objectives. Roanoke
Valley legislators are to be commended on their exceptional work in
securing additional State funds for education and channeling these funds
into student learning initiatives.
The Roanoke City Schools will receive $6.0 million more in new
State funds during the current Biennium in order to implement and
enhance local educational programs. Additional State funds are being
provided to: l) Further reduce class size at the primary grade level; 2)
Raise teachers salaries; 3) Reduce student absenteeism and truancy; 4)
Provide remediation and teacher training to meet the new State
Standards of Learning (SOLs); and 5) Assist with the cost of renovating
and modernizing older school facilities. The Roanoke City School Board's
legislative package for the 1998-2000 Biennium asks that the General
Assembly continue to provide the funding and program support necessary
to make the State's vision for public education a reality in the
Commonwealth.
EDUCATIONAL PRIORITIES
The legislative priorities of the Roanoke City School Board are for
the State:
To improve its share of funding public education
To maintain local governance over K-12 educational and
administrative issues
4 To require the State Department of Taxation to properly record
a locality's reported personal adjusted gross income
3
4 To address student safety and discipline issues through
additional funding and program support, and
~ To enhance funding of school capital outlay projects
As stated in the Report of the Governor's Commission on Virginia's
Future, education should be the highest priority of the Commonwealth.
Yet, the Report notes that Virginia has not honored fully its commitment
to fund public education. State education funding has declined from
50.6% of the State budget in the 1968-70 Biennium to 36.8% during the
1996-98 Biennimn. Actions taken by the State during the first year of
the current Biennium have helped to reestablish education as a funding
priority. Such legislative attention must continue. Public surveys, both
at the State and local levels, indicate the public believes the legislature
should continue this emphasis on educational initiatives and funding.
The School Board urges the General Assembly to examine State
funding for the new Standards of Learning. State 'funding for
implementing the new standards is inadequate in the areas of
instructional materials and equipment, student testing and remediation,
teacher inservice, and technology. The State has made significant
progress in the first year of this Biennium in addressing these funding
needs.
The General Assembly should continue its emphasis on reducing
disparity as it relates to student performance. State incentive
programs for reducing class size and educating preschool age children
should be expanded. Roanoke City has taken advantage of both these
State incentive programs. All 19 of its 21 elementary schools eligible to
participate in the primary class size initiative are participating in the
program, while ten preschool classes have been added in the last four
years.
Teacher salary data for FY96-97 shows that Virginia's average
teacher salary is about $1,775 less than the national average. In order to
attraCt and retain the best teaching talent, the State should set a goal of
reaching the national average teacher salary by the end of the next
Biennium. To meet the goal would require that State funding for teacher
salaries increase by an additional 5% in addition to the nominal increases
in teacher salaries funded by the State during the current Biennium.
Accountability for school and student performance has become
an issue of vital importance to the State and locality. The School Board
has adopted a school incentive program that relates its objectives to
measurable standards for schools and students. The State Department of
Education has adopted new accreditation standards based on student test
performance that will result in substantial additional costs to localities.
The General Assembly is encouraged to ensure the new testing and
accreditation standards are fully funded.
The composite index is the prime determinant in calculating the
amount of State educational funds each locality receives. The value of
the composite index for urban localities may be too high relative to
suburban localities because of errors by the State Department of
Taxation in recording the residence of taxpayers. The State
Department of Taxation is allocating personal adjusted gross income from
residents in cities and counties with overlapping zip codes to the city
where in many cases the resident actually resides in the neighboring
county. The General Assembly is requested to adopt legislation to require
the State Department of Taxation to correct the errors in recording
adjusted gross income and to hold localities harmless for any loss of State
revenue during the current and next Biennia.
The inadequacy of State funding for school construction needs is
readily apparent in Roanoke City. The City Schools need about $32.5
million in capital funds to meet school capital needs during the next five
years. These capital projects include school renovation, additional
classrooms and physical education facilities, instructional technology
enhancements, and air conditioning improvements. State capital funds
through the State Literary Loan Fund are available to fund only 51% of
the total requirement.
5
Statewide over $4.0 billion in unfunded school capital
requirements exist with only about $110 million available annually from
the Literary Fund to meet these needs. This does not include the
potential need for additional classroom space ff the State continues to
fund further reductions in class size. The General Assembly should adopt
legislation to create a school construction fund to finance direct grants for
school construction needs, particularly for school districts that must add
classroom space to implement class size initiatives.
STANDARDS OF LEARNING
The State Department of Education has adopted a comprehensive
set of learning standards for students and new accreditation standards for
schools. The new standards of learning, combined with the standards of
accreditation are the basis for a system of school and student
accountability. The General Assembly should review these standards to
address the following issues:
School improvement should be evaluated over time based on
continuous progress with additional funding assistance provided to
schools based on the need for teacher professional development and
student remediation services.
School accreditation should be based on a combination of factors
which at a minimum should include mastery of the standards of
learning (SOL) and compliance with standards that are actually
funded by the State.
The new standards of learning and accreditation must be adequately
funded by the General Assembly to include teacher training,
instructional materials and textbooks, testing services, and
instructional equipment and technology.
6
PUPIL SERVICES
Legislative actions related to pupil services issues must be oriented
to improving student achievement and reducing educational disparity.
Localities must retain flexibility in dealing with issues regarding student
placement and a student's school attendance. Issues of concern during
the next legislative session include:
The State should not impose new mediation standards for special
education students in excess of Federal IDEA regulations.
State funding for truancy, and absenteeism programs should be
expanded and additional alternative education sites funded
throughout the State to include multiple sites within a school
district. Alternative education funding provided by the State should
recognize the high cost of transportation and facility services needed
to support the program.
State funding must be provided for the assignment of a school
resource officer to every secondary school.
Localities must retain flexibility in the educational placement
required by the State for suspended or expelled students.
The State should fund student health related services on the basis of
one nurse for every 1,000 pupils in membership.
CONSTRUCTION AND TECHNOLOGY
The maintenance and construction of school facilities has reached a crisis
situation in Virginia with over 65% of all buildings being over 25 years
old. Local funds to resolve the crisis are not readily available and State
funding through the Literary Fund does not have the capacity to support
the immediacy of the requirement. Technology dictated by the new
Standards of Leaming requires a massive infusion of new equipment and
retooling of facility infrastructures. Additional technology personnel are
required to assist schools with technology operations and training. The
General Assembly is urged to address construction and technology issues
as follows:
7
The funding capacity of the Literary Fund must be restored and
protected over the next two Biennia in order that additional capital
funds may be loaned to localities.
The State maintenance fund should be continued and increased from
its present level by $10 per pupil for each year of the next two
Biennia. The present level of funding is $15 per pupil.
A school construction fund should be created to provide direct
construction grants to schools in order to address the current crisis
for building modernization and to provide for the additional
classrooms required by State initiatives for smaller classes.
Student technology requirements required by the new Standards of
Learning should be incorporated into the Standards of Quality in
order that funding may be secured for these requirements. The
Standards of Quality should include a minimum of one technology
assistant for every school.
State funding and assistance should be furnished to local school
districts in order to help them resolve Y2K technology problems.
SCHOOL OOVERNANCg
Local control and flexibility in school operations is a priority for
school boards ff the State expects accountability standards to be
meaningful and achievable by schools and students. Such flexibility
involves management of school finances without mandates to relinquish
control to the local governing body. Governance issues of legislative
concern during the next legislative session include:
The local school board should have control over the school calendar
and the opening and closing dates for the school year.
The present system of State waivers for school accreditation
standards should be retained and expanded.
Local school boards must maintain control over the establishment
and operation of charter schools as provided for in legislation
adopted during the first year of the Biennium.
Drug testing of students and school personnel should be a local
option and not mandated by the State.
8
Local school boards should retain the right to regulate the use of
non-prescription drugs by students on school property.
A State study should be conducted on increasing the length of the
school year in conjunction with the feasibility of extending the school
year as a local option.
State funding should be continued for the Standards of Quality
regarding elementary guidance counselors and reading teachers where
the State Department of Education has revised the mandate.
The State should not provide tax credits to parents of children
enrolled in private schools or tax credits for donations to fund
scholarships for the attendance of children at private schools.
GOVERNOR'S SCHOOL PROGRAM
A total of nine Governor's Schools now serve 3,350 students
statewide. Prior to the 1998-2000 Biennium, State funding for
ongoing Governor's Schools had been frozen since 1992 at $2,765
per pupil. During the first year of the current Biennium, per pupil
funding for ongoing Governor's Schools was increased to $2,900. It is
imperative that the State continue to increase per pupil funding at an
annual rate of increase equivalent to the annual rate of increase in per
pupil cost as computed for the State Standards of Quality.
The Governor's Schools also are penalized during the second year of
the Biennium 'since State funding is based on enrollments for the first
year of the Biennium. Enrollment growth during the second year has not
been budgeted by the State. The General Assembly should include
additional funding in the second year of the Biennium budget to account
for enrollment growth.
Mary F. Parker, CMC/AAE
C~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
November 19, 1998
File #184-429
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 34075-111698 amending and reordaining the
definition of "creditable service', as set out in Section 22.1-2, ~ and amending
and reordaining subsection (a) of Section 22.1-52, J.U133E...~lJE~, Code of the City of
Roanoke (1979), as amended, to provide for a maximum retirement allowance of sixty-
three (63) percent and to conform the lump sum distribution rule to the provisions of the
Internal Revenue Code of 1986, as amended, effective January 1, 1999. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, November 2, 1998, and also adopted by the Council on second
reading on Monday, November 16, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
James D. Grisso
November 19, 1998
Page 2
pc:
The Honorable
The Honorable
of Virginia
The Honorable
Virginia
The Honorable
Virginia
The
The
The
The
The
Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
Honorable Julian H. Raney, Jr., Chief Judge, General District Court
Honorable George W. Harris, Jr., Judge, General District Court
Honorable Vincent A. Lilley, Judge, General District Court
Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
William M. Dowd, Principal, Slabaugh, Morgan, White and Associates, 7204 Glen
Forest Drive, Suite 304, Richmond, Virginia 23226
W. Robert Herbert, City Manager
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Peggy B. Stewart, Office of the Magistrate
Joyce L. Sparks, Retirement Administrator
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34075-111698.
AN ORDINANCE amending and reordaining the definition of"creditable service",
as set out in §22.1-2, ~, and amending and reordaining subsection (a) of §22.1-52,
~, Code of the City of Roanoke (1979), as amended, to provide for a maximum
retirement allowance of sixty-three (63) percent and to conform the lump sum distribution
nde to the provisions of the Internal Revenue Code of 1986, as amended; and providing for
an effective date.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The definition of"creditable service" as set out in §22.1-2, ~, Code
of the City of Roanoke (1979), as amended, is amended and reordained to read and provide
as follows:
§22.1-2.
Creditable service shall mean membership service plus prior
service. For a member who has unused extended illness leave
pursuant to section 2-55 of this Code. and the regulations
established by the city manager pursuant to section 2-$3(b) and
section 2-SS(a) of this Code, seventy-five (75) percent of such
member's unused extended illness leave balance upon the date
of retirement shah be converted to creditable service not to
exceed one (1) year of creditable service; provided no member
shall use conversion of extended illness leave to meet vesting
requirements of ESRS or ERS, and no retirement allowance for
any member converting extended illness to creditable service
shall exceed sixty-three (63) percent of average final
compensation.
Subsection (a) of §22.1-52, ~, Code of the City of Roanoke (1979),
as amended, is amended and reordained as follows:
§22.1-52.
(a) Monthly benefits of fifty dollars ($50.00) or less shah be
paid in the form of lump sums. Except as provided in subsection
(c), monthly benefits of more than fifty dollars ($50.00) shall
not be paid in the form of a lump sum. Notwithstanding the
above, monthly benefits of fifty dollars ($50.00) or less whose
lump sum value is above the amount as shall be from time to
time established by §411(a)(ll), internal Revenue Code of
1986, as amended, shah require member consent before a lump
sum is paid. Any beneficiary shall be required to receive a lump
sum distribution of the amount as shah be from time to time
established by §41 l(a)(11), Internal Revenue Code of 1986, as
amended, or less.
This ordinance shall be in full force and effect on Janumy 1, 1999.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of Finance
November 2, 1998
CITY OF
DEPARTMENT OF
215 Church Avenue, S.W., Room 461
Roanoke, Virginia 24006-122'0- Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
City Council on Monday, October 19, 1998, adopted Ordinance No. 34055 on first
reading to increase the multiplier for members of the Employees' Supplemental
Retirement System {ESRS) from 2.0% to 2.1% of average final compensation for
each year of creditable service, with a maximum of 63%. Section 22.1-2 of the
Code of the City of Roanoke (1979), as amended, Definitions, "Creditable Service",
should also reflect the increase in the maximum of average final compensation
from 60% to 63% with an effective date of January 1, 1999.
Another housekeeping amendment involves lump sum distributions. The
Taxpayer Relief Act of 1997 authorized an increase in the amount of a lump sum
distribution form $3,500 to $5,000 which will be automatically paid to the
recipient. We recommend that the City Pension Plan's automatic lump sum
distributions be tied to the amount periodically approved by Federal regulations.
The attached ordinance is recommended for your approval.
Finance
JDG:s
Attachment
c: W. Robert Herbert, City Manager
Wilbum C. Dibling, dr., City Attorney
Mary F. Parker, City Clerk
doyce L. Sparks, Retirement Administrator
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
c~ Ck, rk
8andra H. Eakin
Deputy C~y C~rk
November 19, 1998
File #144
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 16, 1998, Council Member White referred to the City's automated residential
refuse collection program and advised that it has been reported that the City is hiring part-
time employees because of deficiencies in the program. He requested that the City
Manager, pdor to the Financial Planning Workshop in January 1999, provide Council with
a report in connection with actual cost savings compared to those calculations contained
in a report of the study committee. He further requested that the City Manager engage the
assistance of the Municipal Auditor to verify financial data. Council Member Wyatt
requested that the City Manager's report include information on the number of temporary
employees and the financial impact to the City. Council Member Trout requested that the
City Manager report to Council as expeditiously as possible regarding the alleged hiring of
temporary employees.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Robert H. Bird, Municipal Auditor
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet Management
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Mary F. Parker, CMClAAG
city Cb~k
CITY OF ROANOKE
Office of the City Clerk
November 19, 1998
File ~53-207
· andra H. Eakin
Deputy city c~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
November 16, 1998, Council Member White referred to interest earnings on general
obligation bonds and called attention to an unwritten policy of previous City Councils to use
accumulated bond interest earnings for economic development projects. He requested that
future monthly financial reports of the City contain information on the amount of
accumulated bond interest, bonds that have been authorized and issued, and those bonds
that have not been issued.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~A~16.Wl=O
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the 16th day of November, 1998, DAVID
COLLINS was appointed as a member of the Economic Development Commission
for a term ending June 30, 2001.
Given under my hand and the Seal of the City of Roanoke this 19th day of
November, 1998.
City Clerk
COMMONWEALTH OF VIRGINIA )
) To-wit:
CITY OF ROANOKE )
I, Mary F. Parker, City Clerk, and as such City Clerk of the Council of the City
of Roanoke and keeper of the records thereof, do hereby certify that at a regular
meeting of Council which was held on the 16th day of November, 1998, JOHN M.
STROUD was appointed as a member of the Economic Development Commission
for a term ending June 30, 2001.
Given under my hand and the Seal of the City of Roanoke this 19th day of
November, 1998.
City Clerk
CITIZEN OF THE YEAR
MONDAY, NOVEMBER 16, 1998 - 7:00 P.M.
ROANOKE CITY COUNCIL MEETING
MAYOR DAVID A. BOWERS
THE CITY OF ROANOKE IS BLESSED WITH MANY CITIZENS WHO
GIVE OF THEIR TIME AND TALENT TO MAKE ROANOKE AN ALL-
AMERICA CITY. AND, IT IS ALWAYS A DIFFICULT TASK FOR THE
MEMBERS OF CITY COUNCIL TO SELECT THE CITIZEN OF THE YEAR
BECAUSE THERE ARE SO MANY DESERVING PERSONS IN OUR STAR
CITY.
THIS EVENING, IT IS MY PLEASURE ON
MEMBERS OF THE ROANOKE CITY COUNCIL,
ROANOKE'S 1998 CITIZEN OF THE YEAR.
BEHALF OF THE
TO INTRODUCE
OUR HONOREE INSTALLED AMERICAN FLAGS ON DOWNTOWN
STREETS FOR 22 YEARS, FROM 1961-1983, AS A REPRESENTATIVE OF
THE ROANOKE UNITED CENTRAL LABOR COUNCIL.
YOU'VE PROBABLY GUESSED BY NOW,
CITIZEN OF THE YEAR IS JAMES E. ROBERTSON.
ROANOKE'S
1998
I WOULD LIKE TO INVITE JIM TO JOIN ME AT THE PODIUM...
JIM HAS SERVED HIS CITY AS A MEMBER OF THE FOLLOWING
ORGANIZATIONS:
STADIUM ADVISORY COMMITTEE (1971-1973)
ROANOKE CITIZENS ADVISORY COMMITTEE (1968-1976)
ROANOKE CITY SCHOOLS VOCATIONAL EDUCATION
ADVISORY COUNCIL (1984-1989)
ROANOKE CONSORTIUM FOR MANPOWER SERVICES,
PRIVATE INDUSTRY COUNCIL COMMITTEES OF
MANPOWER PLANNING, BY-LAWS, YOUTH PLACEMENT
COUNCIL AND MONITORING COMMITTEE (1981-1988)
BOARD OF DIRECTORS OF OPPORTUNITIES
INDUSTRIALIZATION CENTER (1966-1983)
BOARD OF DIRECTORS OF THE ROANOKE
NEIGHBORHOOD ALLIANCE (1982-1983)
CHAIRPERSON, SENIOR EMPLOYMENT ADVISORY
COUNCIL, LEAGUE OF OLDER AMERICANS (1985-1991)
JIM IS THE
POVERTY AWARD
RECIPIENT OF THE TOTAL ACTION AGAINST
FOR OUTSTANDING CONTRIBUTIONS TO THE
CONTINUAL WAR ON POVERTY (JANUARY, 1988). HE ALSO RECEIVED
THE CATAWBA HOSPITAL OUTSTANDING VOLUNTEER SERVICE
AWARD (1987-1997)AND, HE IS CURRENTLY SERVING ON THE BOARD
SECOND
OF THE
OF COMMISSIONERS OF THE SOUTHWEST VIRGINIA
HARVEST FOOD BANK AND THE BOARD OF DIRECTORS
VIRGINIA STATE COUNCIL OF SENIOR CITIZENS.
AS OF THIS EVENING, JIM'S NAME WILL JOIN THE RANKS OF
OTHER OUTSTANDING ROANOKERS WHO HAVE BEEN HONORED BY
THE MEMBERS OF THE ROANOKE CITY COUNCIL, AND THE CITIZENS
OF THE CITY OF ROANOKE, FOR THE SIGNIFICANT CONTRIBUTIONS
THEY HAVE MADE TO THE TOTAL LIFE OF THE ROANOKE
COMMUNITY BY DEMONSTRATING A PERSONAL CONCERN FOR THE
CITY'S WELL-BEING AND PROGRESSIVE DEVELOPMENT ON A
VOLUNTARY BASIS. PAST HONOREES ARE:
1981
1982
1983
1984
1985
1986
1987
1988
1989
1990
1991
1992
1993
1994
1995
1996
1997
ROBERT W. WOODY
DOROTHY L. GIBBONEY
HAZEL B. THOMPSON
GEORGE B. CARTLEDGE, SR.
G. FRANK CLEMENT
WILLIAM "HAM" FLANNAGAN
LEWIS W. PEERY
CLAY H. TURNER
GEORGE F. POLLASH
FLORINE L. THORNHILL
GEORGE W. SANDERSON
JOSEPH W. GAITHER
PEARL FU
SlGMUND E. "SlG" DAVIDSON
CHARLES W. HANCOCK
F. WILEY HUBBELL
PATRICIA TONEY
THE INVESTMENT OF TIME AND DEDICATION THAT JIM HAS
MADE AS A CITIZEN OF ROANOKE AND AS A
SOUTHWEST COMMUNITY IS IMMEASURABLE.
DEDICATED, AND COOPERATIVE.
SHARING OF HIS TIME TO MAKE
BETTER PLACE TO LIVE HAS NOT GONE UNNOTICED BY HIS MANY
FRIENDS AND THE CITY OF ROANOKE.
RESIDENT OF THE
HE IS INFORMED,
HIS DEVOTION AND UNSELFISH
THE ROANOKE COMMUNITY A
JIM, I AM HONORED THIS EVENING TO UNVEIL OUR CITIZEN OF
THE YEAR PLAQUE, WHICH DISPLAYS YOUR PHOTOGRAPH AS
ROANOKE'S 1998 CITIZEN OF THE YEAR. THIS PLAQUE WILL BE ON
DISPLAY IN THE LOBBY OF THE MUNICIPAL BUILDING FOR ALL TO
OBSERVE THE HIGH HONOR THAT YOUR CITY HAS BESTOWED UPON
YOU. ALSO, I WOULD LIKE TO PRESENT YOU WITH YOUR OWN
PERSONALIZED PLAQUE. AND FINALLY, IT IS MY PLEASURE ON
BEHALF OF THE MEMBERS OF THE ROANOKE CITY COUNCIL TO
PRESENT YOU WITH THE HIGHEST GIFT THAT THE CITY HAS TO
BESTOW, OUR "KEY TO THE STAR CITY".
ON BEHALF OF THE MEMBERS OF COUNCIL, I WOULD LIKE TO
EXTEND A CORDIAL INVITATION FOR YOU TO JOIN US AT THE
ANNUAL VOLUNTEER RECEPTION ON TUESDAY, NOVEMBER 24 AT
7:00 P.M. AT THE JEFFERSON CENTER.
WE CONGRATULATE YOU AND EXPRESS OUR HEARTFELT
APPRECIATION FOR ALL THAT YOU DO TO MAKE OUR CITY A BETTER
PLACE TO LIVE AND TO WORK.
Office of the Mayo r
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this fifteenth day of
November nineteen hundred and ninety-eight.
WHEREAS,
public schools are the backbone of democracy, providing young
people with the tools necessary to maintain the nation's precious
values of freedom, civility, and equality; and
WHEREAS,
by equipping young Americans with both practical skills and broader
intellectual abilities, schools provide hope for, and access to, a
productive future; and
WHEREAS, education employees work to serve children and communities with
care and professionalism; and
WHEREAS,
the National Education Association and the American Legion
cosponsored the first observance of American Education Week in
1921; and
WHEREAS,
the purpose of American Education Week is to inform the public of
the accomplishments and needs of the public schools and to secure
the cooperation and support of the public in meeting those needs.
NOW,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proClaim November 15 - 21, 1998, throughout this great
All-America City, as
AMERICAN EDUCATION WEEK.
ATTEST:
Mary F. Pa~k~ .... ' ........
City Clerk
David A. Bowers
Mayor
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 19, 1998
File #79-137-165
SANDRA H. EAKIN
Deputy City Clerk
Estelle H. McCadden, President
Melrose/Rugby Neighborhood Forum, Inc.
1730 Orange Avenue, N. W.
Roanoke, Virginia 24017
The Honorable Sherman A. Holland
Commissioner of the Revenue
Roanoke, Virginia
The Honorable David C. Anderson
Treasurer
Roanoke, Virginia
Dear Ms. McCadden and Gentlemen:
I am enclosing three copies of Resolution No. 34093-111698 supporting tax exemption of
certain property in the City of Roanoke owned by Melrose/Rugby Neighborhood Forum,
Inc., located at 1730 Orange Avenue, N. W., and used by it exclusively for charitable or
benevolent purposes on a non-profit basis. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
November 16, 1998.
The abovereferenced measure shall be in full force and effect at such time as a copy, duly
signed by an authorized agent of Melrose/Rugby Neighborhood Forum, Inc., has been filed
with the City Clerk.
It is the responsibility of the Melrose/Rugby Neighborhood Forum, Inc., to obtain a patron
to introduce the bill for tax exempt status at the 1999 Session of the General Assembly.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
Estelle H. McCadden
The Honorable Sherman A. Holland
The Honorable David C. Anderson
November 19, 1998
Page 2
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA98~K)V16.WI=O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34093-111698.
A RESOLUTION supporting tax exemption of certain property in the City of
Roanoke owned by Melrose/Rugby Neighborhood Forum, Inc. and used by it exclusively
for charitable or benevolent purposes on a non-profit basis.
WHEREAS, Melrose/Rugby Neighborhood Forum, Inc., (hereinafter "the Applicant")
has petitioned this Council for support of a bill to be introduced at the 1999 Session of the
General Assembly to exempt certain property of the Applicant from taxation pursuant to
Article X, §6(a)(6) of the Constitution of Virginia;
WHEREAS, a public hearing at which all citizens had an opportunity to be heard with
respect to the Applicant's petition was held by Council on November 16, 1998;
WHEREAS, the provisions of subsection B of §30-19.04, Code of Virginia (1950),
as amended, have been examined and considered by the Council;
WHEREAS, the Applicant agrees that the property to be exempt from taxation is
certain re.al estate, including the land and any building located thereon, identified by
Roanoke City Tax Map No. 2221501, commonly known as 1730 Orange Avenue, N.W., and
owned by the Applicant (the "Property"), providing the Property shall be used by the
Applicant exclusively for charitable or benevolent purposes on a non-profit basis; and
WHEREAS, in consideration of Council's adoption of this Resolution and Council's
support of a bill hereinafter described in Paragraph 1 to be introduced on behalf of the
Applicant at the 1999 Session of the General Assembly, the Applicant has voluntarily agreed
to pay each year a service charge in an amount equal to twenty percent (20%) of the City of
Roanoke real estate tax levy, which would be applicable to the Property were the Property
not exempt from such taxation, for so long as the Property is exempted from such taxation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Council supports a bill to be introduced at the 1999 Session of the General
Assembly whereby Melrose/Rugby Neighborhood Forum, Inc., a non-profit organization,
seeks to be classified and designated a charitable or benevolent organization within the
context of §6(a)(6) of Article X of the Constitution of Virginia, and whereby certain real
estate, including the land and any building locatedthereon, identified by Roanoke City Tax
Map No. 2221501, commonly known as 1730 Orange Avenue, N.W., and owned by the
Applicant, which is used by it exclusively for charitable or benevolent purposes on a non-
profit basis, shall be exempt from State and local taxation.
2. In consideration of Council's adoption of this Resolution and Council's support
of the bill described in Paragraph 1 of this Resolution to be introduced at the 1999 Session
of the General Assembly, the Applicant agrees to pay to the City of Roanoke on or before
October 5 of each year a service charge in an amount equal to twenty percent (20%) of the
City of ROanoke real estate tax levy, which would be applicable to the Property, were the
Property not exempt from such taxation, for so long as the Property is exempted from such
taxation.
3. In adopting this Resolution, the Council has examined and considered the
provisions of Subsection B of§30-19.04, Code of Virginia (1950), as amended, and pursuant
to Subsection C of the same section, Council recognizes that the Property is currently
assessed at $25,900.00, representing a real property tax liability of $315.98 for the 1998-99
tax year, and Council recommends to the General Assembly that the specific classification
shall be benevolent or charitable.
4. The City Clerk is directed to forward an attested copy of this Resolution to the
Commissioner of the Revenue and the City Treasurer for purpose of assessment and
collection, respectively, of the service charge established by this Resolution, and to Mrs.
Estelle H. McCadden, President, of Melrose/Rughy Neighborhood Forum, Inc.
5. This Resolution shall be in full force and effect at such time as a copy, duly
signed by an authorized officer of the Applicant, has been filed with the City Clerk.
ATTEST:
City Clerk.
ACCEPTED, AGREED TO and EXECUTED by Melrose/Rugby Neighborhood
Forum, Inc., this day of
,19
MELROSE/RUGBY NEIGHBORHOOD
FORUM, INC.
By (SEAL)
Title
'98
November 16, 1998
ITM -4
#98-34
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject: Request for Support for 'Fax Exempt Status from Melrose/Rugby Neighborhood
Forum, Inc.
I. Background:
Melrose/Ruqby Neighborhood Forum, Inc. is the owner of certain real property
located at 1730 Orange Ave., NW (Tax Map Number 2221501). This property
has a real estate assessed value for 1998/99 of $25,900, with a real estate tax
assessment of $315.98.
Melrose/Rugby Neighborhood Forum, Inc. petitioned City Council on Auqust 19,
1998, requesting adoption of a Resolution in support of the organizatior~
obtaining tax exempt status from the General Assembly on property located in
the city of Roanoke.
Melrose/Rugby Neighborhood Forum, Inc. does not own any other property in
the city of Roanoke.
II.
III.
IV.
Current Situation:
City Council adopted Resolution No. 30884-021892 on February 18, 1992, to
establish guidelines for organizations seeking support for exemption from
taxation. (See Attachment A)
Notification of a Public Hearinq to be held on November 16, 1998, was
advertised in the Roanoke 77rnes on Sunday, November 1, 1998.
Issues:
A. Compliance with City Policy.
B. Cost to City.
C. Determination by Commissioner of the Revenue
Alternatives:
City Council grant the request of Melrose/Rugby Neighborhood Forum, Inc. for
Council support of Melrose/Rugby Neighborhood Forum, Inc.'s request to the
1998 General Assembly to be designated exempt from taxation pursuant to
Article X, Section 6 (a) 6 of the Constitution of Virginia.
Members of City Council
November 16, 1998
Page 2
Compliance with City Policy has been met through the filing of their
petition (See Attachment B).
Cost to the City will be $252.78 in property taxes. The actual tax, before
exemption, would be $315.98. A twenty percent (20%) service charge
will be levied by the City in lieu of real estate taxes. The 20% service
charge for Fiscal Year 1998/99 will be $63.20. The difference between
the actual tax and the service charge levied is the cost to the City.
Commissioner of Revenue, Sherman Holland, has determined that the
organization is not currently tax exempt by classification or designation
under the Code of Virginia.
City Council deny request of Melrose/Rugby Neighborhood Forum, Inc. for
Council support of Melrose/Rugby Neighborhood Forum, Tnc.'s request to the
1998 General Assembly to be designated exempt from taxation pursuant to
Article X, Section 6(a)6 of the Constitution of Virginia.
Compliance with City Policy has been met through the filing of the
petition (See Attachment B).
2. Cost to the City will not be an issue.
3. Determination by Commissioner of Revenue. will remain unchanged.
Recommendation:
City Council concur in Alternative "A" to grant the request of Melrose/Rugby
Neighborhood Forum, 1nc. for Council support of their request to the 1998
General Assembly to be designated exempt from taxation pursuant to Article X,
Section 6(a) 6 of the Constitution of Virginia.
attachment
C:
Diane Akers, Management and Budget
David Anderson, Treasurer
Wil Dibling, City Attorney
.lim Grisso, Director of Finance
Sherman Holland, Commissioner of Revenue
.Jim Ritchie, Assistant City Manager
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment "A"
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 18th Day of February, 1992.
No. 30884-021892.
A RESOLUTION establishing the policy of the City with respect
to supporting requests of certain non-profit organizations to
exempt certain property from taxation pursuant to Article X,
S6(a)(6) of the Constitution of Virginia.
WHEREAS, this Council from time to time, has been requested to
adopt a resolution in support of a non-profit drganizations request
of the General Assembly to be designated exempt from taxation
pursuant to Article X, Section 6(a)(6) of the Constitution of
Virginia;
WHEREAS, this Council has not heretofore adopted any policy
with respect to those organizations requests and the terms and
conditions under which Council 'will support an organizations
request for tax-exempt status;
WHEREAS, a written policy will assist Council in considering
whether an organization should be given Council's support of its
request for tax exempt status, and a written policy also will help
to insure that all similarly situated organizations are treated
uniformly;
THEREFORe, BE IT RESOLVED by the Council of the City of
Roanoke as follows=
1. That effective March 1, 1992, as a condition to receiving
a resolution from Council supporting its request of the General
Assembly to be designated exempt from taxation pursuant to Article
X, Section 6(a)(6)
organizations must=
of the
Constitution
of Virginia,
all
(a)
request a written determination from the
Commissioner of revenue whether the organization is
tax-exempt by classification or designation under
the Code of Virginia;
(b)
notify the City Clerk, in writing, of the
organization's intent to seek new or additional
space for its activities, such notice shall be
given 45 days prior to the organization's entering
into any contract for the purchase of real property
for which it intends to seek tax-exempt
designation;
(c)
agree to pay to the City an annual service charge
in an amount equal to twenty percent (20%) of the
City of Roanoke real estate tax levy, which would
be applicable to the real property of the
organization, in the City of Roanoke, were the
organization not exempt from such taxation, for so
long as the organization's real property is
exempted from State and local taxation;
(d)
(e)
submit to the City Manager detailed answers to the
questions set forth in subsection B of $30-19.04 of
the Code of Virginia (1950), as amended, such
answers must be submitted no later than November 15
in order to receive a resolution to be considered
by the next session of the General Assembly; and
file a petition for tax-exempt status with City
Council at least sixty (60) days in advance of the
first day of the next session of the General
Assembly.
2. If the Council adopts a resolution supporting an
organization's request of the General Assembly, and the request is
granted~
(a)
the value of all exempted taxes shall be deducted
from any funding provided by the City to the
organization~ and
(b)
the Commissioner of Revenue and the Office of Real
Estate Valuation will monitor the tax-exempt status
of the property through the use of=
(1) biennial application for tax-exemption;
and
(2)
regular use compliance checks by the
Office of Real Estate Valuation.
ATTEST:
City Clerk.
Attachment "B"
VIRGINIA
IN THE COUNCIL OF THE CITY OF ROANOKE
PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION
FROM TAXATION OF CERTAIN PROPERTY PURSUANT TO
ARTICLE X, SECTION 6(a)(6) OF THE CONSTITUTION OF
VIRGINIA.
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY
OF ROANOKE:
1. Your Petitioner, Melrose/Rugby Neighborhood Forum, Inc., 1730 Orange
Avenue,Roanoke, Virginia 24017, a Virginia, non-stock, not-for-profit corporation, is the
owner of the property at 1730 Orange Avenue, in the City of Roanoke,Virginia.
2. Your Petitioner desires to be an organization designated by a section within
Article 4, Section 58.1-3650 et seq. of the 1950 Code of Virginia as amended, in order that
the referenced real estate, to be used exclusively for charitable and benevolent purposes in
responding to the needs of working families, be exempt from taxation under the provisions of
Article X, Section (a)(6) of the Constitution of Virginia so long as your Petitioner is operated
not-for-profit and the property so exempted is used in accordance with the purpose for which
your Petitioner is classified.
3. Your Petitioner agrees to pay to the City of Roanoke an annual service charge
in an amount equal to twenty percent (20%) of the City of Roanoke tax levy, which is
applicable to this real estate, were our organization not be tax exempt, for so long as this
exemption continues.
4. Your Petitioner respectfully request that the Council of the City of Roanoke
adopt a resolution in accordance with the requirements of Section 30-19.04 (B) of the
1950 Code of Virginia, as amended, at, er holding a public hearing with the respect thereto
where citizens shall have an opportunity to be heard in order that legislation involving the
designation of property to be exempted from taxation pursuant to Article X, Section 6(a)(6)
of the Constitution of Virginia may be presented to the General Assembly of Virginia.
In Compliance with Section 30-19.04 (B) the following questions are submitted for
consideration:
1. Whether the organization is exempt from tax pursuant to Section 501 (c)(3)
of the Internal Revenue Code of 1954.
(A) Your Petitioner is exempt from taxation pursuant to Section 501 (c)(3) of
the Internal Revenue Code of 1954.
2. Whether a current annual alcoholic beverage license for serving alcoholic
beverage has been issued by the Alcohol Beverage Control Board to such organization
for such use on such property.
(A) No alcoholic beverage license has been or will be requested or issued
for use on referenced property.
3. Whether any director or officer of the organization has been paid compensation
in excess of reasonable allowances for salaries or other compensation for personal services
which such director or officer actually renders.
(A) No officers or directors of your Petitioner are paid salaries or compensation
for personal services rendered.
4. Whether any part of the net earnings of such organization inures to the benefit
of any individual and whether any significant portion of the services provided by such
organization is generated by funds received by donations, contributions of local, state
or federal grants. As used in this subsection donations shall include the providing of personal
services or the contribution of in kind or other material services.
(A) No part of the net earnings of your Petitioner inures to the benefit of any
individual and only a modest portion of the service provided by your Petitioner is generated
by local, state or federal grants. Your Petitioner provides services primarily through the
generation of donations and contributions.
5. Whether the organization provides for the common good of the public.
(A) Your Petitioner provides services for the common good of the public
in as much as it provides community services for area in which located.
6. Whether a substantial part of the activities of the organization involves carrying
on propaganda, or otherwise attempting, to influence legislation and whether the
organization participates in, or intervenes in, any political campaign on behalf of any
candidate for public office.
(A) Your Petitioner is not involved in propaganda, influencing legislation
or any political campaign on behalf of any candidate for public office.
7. No, rule, regulation, policy or practice of the organization discriminates on the
basis of religious conviction, race, color, sex or national origin.
(A) No, rule, regulation, policy or practice of your Petitioner discriminates
on the basis of race, religious conviction, color, sex or national origin.
8. The revenue impact to the locality and its taxpayers of exempting the property.
(A) No significant impact is anticipated as a result of the exemption.
9. Any other criteria, facts and circumstances which the governing body deems pertinent
to the adoption of such resolution.
(A) Your Petitioner provides the community with vital services such as
crime prevention, revitalization of neighborhood, and programs that benefit the aged.
Therefore, your Petitioner, Melrose/Rugby Neighborhood Forum, Inc., respectfully
requests to the Council of the City of Roanoke.
1. That a resolution be adopted pursuant to Section 30-19.04 of the Code of Virginia stating
the provisions of subsection B of that Code section have been examined and considered in
conjunction with this petition seeking the designation of property to be exempted from taxation
pursuant to Article X, Section 6 (a)(6) of the Constitution of Virginia at a public heating at
which citizens have had an opportunity to be heard.
2. That a recommendation be made to the General Assembly of Virginia that this real property
of your Petitioner be designated by a Section within Article IV, Section 58.1-3650 et.seq.
exempting this real property of your Petitioner from taxation so long as your Petitioner is
operated not-for-profit and the property so exempted is used for particular purposes of
providing services to community.
Respectfully Submitted this 19th day of
August, 1998.
Melrose/Rugby Neighborhood Forum, Inc.
By' Estelle H. McCadden, President
AD Number: 1006130
Publisher's Fee: $88.62
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative of the Roanoke Times, which
corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke,
in the State of Virginia, do certify that the annexed notice was published in said
newspapers on the following dates:
11/01/98
FULL RUN - SUNDAY
Wimess, this 1 lth day of November, 1998
(Authorized Signature)
NOTICE OF PUBUC HEARING
Notice is hereby given that the
City Council of the City of
Roanoke will hold a public
hearing at its regular megflng
to be held on November 16,
1998, commencing at 7:00
p.m., in the Com~ll 'Chembe~s,
4th iRoor, Municipal Bnild~n~
215 Church Avenue, S.W.,
Roanoke, Virginia on the qeas-
pursuant to §30-19.04, Code
of Virgl~a (1950), as amend-
ed, ~on the requests of
Melrose/Rughy Neighborhood
Forum, Inc., and Blue Rkt~
Housing Deve;opme~t Coq~om-
to be exempted from taxnd(~.
~he real estate assessed value
for 1998/99 on the
Melroea/Ru~by Neighborhood
Fomru, Inc.'s real proper~y is
s25,900.00, with real estate
tax esuessment of s315.98.
The real estate assessed vsiue
for 1998/99 on Blue Ridge
Housing Development Co,'pora-
tion's real property is
~64,300.00, with · real estate
tax essessment of ~784.46.
Citizens shell here the
nity to be heard and express
their opinions on said matter.
GIVEN under my hand this
day of November, 1998.
Mmy F. Parker, City Clmk~
(1006130)
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing at its regular meeting to be held on November 16, 1998, commencing at 7:00 p.m., in the
Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia on
the question of adoption of resolutions pursuant to {}30-19.04, Code of Virginia (1950), as amended,
on the requests of Melrose/Rugby Neighborhood Forum, Inc., and Blue Ridge Housing
Development Corporation for designation of property to be exempted from taxation.
The real estate assessed value for 1998/99 on the Melrose/Rugby Neighborhood Forum,
Inc.'s real property is $25,900.00, with real estate tax assessment of $315.98.
The real estate assessed value for 1998/99 on Blue Ridge Housing Development
Corporation's real property is $64,300.00, with a real estate tax assessment of $784.46.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 1st day of November ., 1998.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, November 1, 1998.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:LNOTICE'~N-TAXEX
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
city Ck, rk
8andra H. Eakin
~puty city
October 21, 1998
File #79-137-165
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending that a public hearing be scheduled for Monday, November 16,
1998, at 7:00 p.m., to consider the request of the Melrose/Rugby Neighborhood Forum to
obtain tax-exempt status from the General Assembly of Virginia on certain real property
located in the City of Roanoke, was before the Council of the City of Roanoke at a regular
meeting which was held on Monday, October 19, 1998.
On motion, duly seconded and unanimously adopted, Council concurred in the
recommendation and scheduled a public hearing to be held on Monday, November 16,
1998, at 7:00 p.m., in the City Council Chamber.
It will be necessary for a representative of the Melrose/Rugby Neighborhood Forum to be
present at the November 16 public hearing to respond to questions.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
Mrs. Estelle H. McCadden, President, Melrose/Rugby Neighborhood Forum, Inc.,
2128 Mercer Avenue, N. W., Roanoke, Virginia 24017
Phillip F. Sparks, Chief, Economic Development
W. Robert Herbert
October 21, 1998
Page 2
pc:
Lisa J. Fain, Economic Development Specialist
Gladys L. Yates, Assistant City Attorney
'98 O~T 15 75:00
October 19, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, VA
Dear Mayor Bowers and Council Members:
Please schedule a public hearing for Monday, November 16, 1998, at 7:00 PM to
discuss the request for tax-exempt status for the Melrose/Rugby Neighborhood Forum.
Respectfully submitted,
W. Robert Herbert
City Manager
VIRGINIA
IN THE COUNCIL OF THE CITY OF ROANOKE
PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION
FROM TAXATION OF CERTAIN PROPERTY PURSUANT TO
ARTICLE X, SECTION 6(a)(6) OF THE CONSTITUTION OF
VIRGINIA.
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY
OF ROANOKE:
1. Your Petitioner, Melrose/Rugby Neighborhood Forum, Inc., 1730 Orange
Avenue,Roanoke, Virginia 24017, a Virginia, non-stock, not-for-profit corporation, is the
owner of the property at 1730 Orange Avenue, in the City of Roanoke,Virginia.
2. Your Petitioner desires to be an organization designated by a section within
Article 4, Section 58.1-3650 et seq. of the 1950 Code of Virginia as amended, in order that
the referenced real estate, to be used exclusively for charitable and benevolent purposes in
responding to the needs of working families, be exempt from taxation under the provisions of
Article X, Section (a)(6) of the Constitution of Virginia so long as your Petitioner is operated
not-for-profit and the property so exempted is used in accordance with the purpose for which
your Petitioner is classified.
3. Your Petitioner agrees to pay to the City of Roanoke an annual service charge
in an amount equal to twenty percent (20%) of the City of Roanoke tax levy, which is
applicable to this real estate, were our organization not be tax exempt, for so long as this
exemption continues.
4. Your Petitioner respectfully request that the Council of the City of Roanoke
adopt a resolution in accordance with the requirements of Section 30-19.04 (B) &the
1950 Code of Virginia, as amended, after holding a public hearing with the respect thereto
where citizens shall have an opportunity to be heard in order that legislation involving the
designation of property to be exempted from taxation pursuant to Article X, Section 6(a)(6)
of the Constitution of Virginia may be presented to the General Assembly of Virginia.
In Compliance with Section 30-19.04 (B) the following questions are submitted for
consideration:
1. Whether the organization is exempt from tax pursuant to Section 501 (c)(3)
of the Internal Revenue Code of 1954.
(A) Your Petitioner is exempt from taxation pursuant to Section 501 (c)(3) of
the Internal Revenue Code of 1954.
2. Whether a current annual alcoholic beverage license for serving alcoholic
beverage has been issued by the Alcohol Beverage Control Board to such organization
for such use on such property.
(A) No alcoholic beverage license has been or will be requested or issued
for use on referenced property.
3. Whether any director or officer of the organization has been paid compensation
in excess of reasonable allowances for salaries or other compensation for personal services
which such director or officer actually renders.
(A) No officers or directors of your Petitioner are paid salaries or compensation
for personal services rendered.
4. Whether any part of the net earnings of such organization inures to the benefit
of any individual and whether any significant portion of the services provided by such
organization is generated by funds received by donations, contributions of local, state
or federal grants. As used in this subsection donations shall include the providing of personal
services or the contribution of in kind or other material services.
(A) No part of the net earnings of your Petitioner inures to the benefit of any
individual and only a modest portion of the service provided by your Petitioner is generated
by local, state or federal grants. Your Petitioner provides services primarily through the
generation of donations and contributions.
5. Whether the organization provides for the common good of the public.
(A) Your Petitioner provides services for the common good of the public
in as much as it provides community services for area in which located.
6. Whether a substantial part of the activities of the organization involves carrying
on propaganda, or otherwise attempting, to influence legislation and whether the
organization participates in, or intervenes in, any political campaign on behalf of any
candidate for public office.
(A) Your Petitioner is not involved in propaganda, influencing legislation
or any political campaign on behalf of any candidate for public office.
7. No, rule, regulation, policy or practice of the organization discriminates on the
basis of religious conviction, race, color, sex or national origin.
(A) No, rule, regulation, policy or practice of your Petitioner discriminates
on the basis of race, religious conviction, color, sex or national origin.
8. The revenue impact to the locality and its taxpayers of exempting the property.
(A) No significant impact is anticipated as a result of the exemption.
9. Any other criteria, facts and circumstances which the governing body deems pertinent
to the adoption of such resolution.
(A) Your Petitioner provides the community with vital services such as
crime prevention, revitalization of neighborhood, and programs that benefit the aged.
Therefore, your Petitioner, Melrose/Rugby Neighborhood Forum, Inc., respectfully
requests to the Council of the City of Roanoke.
1. That a resolution be adopted pursuant to Section 30-19.04 of the Code of Virginia stating
the provisions of subsection B of that Code section have been examined and considered in
conjunction with this petition seeking the designation of property to be exempted from taxation
pursuant to Article X, Section 6 (a)(6) of the Constitution of Virginia at a public hearing at
which citizens have had an opportunity to be heard.
2. That a recommendation be made to the General Assembly of Virginia that this real property
of your Petitioner be designated by a Section within Article IV, Section 58.1-3650 et.seq.
exempting this real property of your Petitioner from taxation so long as your Petitioner is
operated not-for-profit and the property so exempted is used for particular purposes of
providing services to community.
Respectfully Submitted this 19th day of
August, 1998.
Melrose/Rugby Neighborhood Forum, Inc.
By: Mrs. Estelle H. McCadden, President
Office of Economic DeveloDmen?
October 1, 1998
Ms. Estelle H. McCadden
President
Melrose/Rugby Neighborhood Forum, Inc.
2128 Mercer Avenue NW
Roanoke, VA 24017
Dear Ms. McCadden:
I have been given your petition to process requesting Roanoke City Council adopt a
resolution supporting tax exempt status for the Melrose/Rugby Neighborhood Forum, Inc.
Roanoke City Council will likely vote on the petition at the October 19 meeting. However,
before this meeting, I need a signed and revised petition from you.
The odginal petition filed with the City Clerk has not been signed by you as the
President of the organization. In order to process the petition, the city needs a signed copy.
Also, the last page of the petition has several inconsistencies, which are highlighted on the
attached sheet.
Please revise and sign the petition and provide a copy to me at the address on this
letterhead. I will make sure that the City Clerk's office gets a copy as well. If you have any
questions, contact me at 853-2717. In the meantime, I will continue processing the request.
Sincerely,
Lisa J. Fain
Economic Development Specialist
attachment
Room 357 Municipal Building 215 Church Avenue, S.W., Roanoke, Virginia 24011 ($40) 853-2715 Fax: (540) 853-12!3
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
November 19, 1998
File #79-137-178
SANDRA H. EAKIN
Deputy City Clerk
Alvin Nash, President
Blue Ridge Housing Development Corporation
145 Campbell Avenue, S. W.
Roanoke, Virginia 24016
The Honorable Sherman A. Holland
Commissioner of the Revenue
Roanoke, Virginia
The Honorable David C. Anderson
Treasurer
Roanoke, Virginia
Gentlemen:
I am enclosing three copies of Resolution No. 34094-111698 supporting tax exemption of
certain property in the City of Roanoke owned by Blue Ridge Housing Development
Corporation, located at 510 11th Street, N. W., and used by it exclusively for charitable or
benevolent purposes on a non-profit basis. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
November 16, 1998.
The abovereferenced measure shall be in full force and effect at such time as a copy, duly
signed by an authorized agent of Blue Ridge Housing Development Corporation, has been
filed with the City Clerk.
It is the responsibility of the Blue Ridge Housing Development Corporation, to obtain a
patron to introduce the bill for tax exempt status at the 1999 Session of the General
Assembly.
MFP:Io
Enclosure
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
H:~.GENDAg~'~K:)V 16.WPO
Alvin Nash
The Honorable Sherman A. Holland
The Honorable David C. Anderson
November 19, 1998
Page 2
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~GENDAg~IINOVl 6.Wi~)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 16th day of November, 1998.
No. 34094-111698.
A RESOLUTION supporting tax exemption of certain property in the City of
Roanoke owned by Blue Ridge Housing Development Corporation and used by it
exclusively for charitable or benevolent purposes on a non-profit basis.
WHEREAS, Blue Ridge Housing Development Corporation, (hereinafter "the
Applicant") has petitioned this Council for support of a bill to be introduced at the 1999
Session of the General Assembly to exempt certain property of the Applicant from taxation
pursuant to Article X, §6(a)(6) of the Constitution of Virginia;
WHEREAS, a public hearing at which all citizens had an opportunity to be heard with
respect to the Applicant's petition was held by Council on November 16, 1998;
WHEREAS, the provisions of subsection B of §30-19.04, Code of Virgini~ (1950),
as amended, have been examined and considered by the Council;
WHEREAS, the Applicant agrees that the property to be exempt from taxation is
certain real estate, including the land and any buildings located thereon, identified by
Roanoke City Tax Map No. 2110105, commonly known as 510 Eleventh Street, N.W., and
owned by the Applicant (the "Property"), providing the Property shall be used by the
Applicant exclusively for charitable or benevolent purposes on a non-profit basis; and
WHEREAS, in consideration of Council's adoption of this Resolution and Council's
support of a bill hereinafter described in Paragraph 1 to be introduced on behalf of the
Applicant at the 1999 Session of the General Assembly, the Applicant has voluntarily agreed
to pay each year a service charge in an amount equal to twenty percent (20%) of the City of
Roanoke real estate tax levy for the Property, which would be applicable to the Property
were the Property not exempt from such taxation, for so long as the Property is exempted
from such taxation.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Council supports a bill to be introduced at the 1999 Session of the General
Assembly whereby Blue Ridge Housing Development Corporation, a non-profit
organization, seeks to be classified and designated a charitable or benevolent organization
within the context of §6(a)(6) of Article X of the Constitution of Virginia, and whereby
certain real estate, including the land and any buildings located thereon, identified by
Roanoke City Tax Map No. 2110105, commonly known as 510 Eleventh Street, N.W., and
owned by the Applicant, which is used by it exclusively for charitable or benevolent
purposes on a non-profit basis, shall be exempt from State and local taxation.
2. In consideration of Council's adoption of this Resolution and Council's support
of the bill described in Paragraph 1 of this Resolution to be introduced at the 1999 Session
of the General Assembly, the Applicant agrees to pay to the City of Roanoke on or before
October 5'of each year a service charge in an amount equal to twenty percent (20%) of the
City of Roanoke real estate tax levy for the Property, which would be applicable to the
Property were the Property not exempt from such taxation, for so long as the Property is
exempted from such taxation.
3. In adopting this Resolution, the Council has examined and considered the
provisions of Subsection B of §30-19.04, Code o fVirginia (1950), as amended, and pursuant
to Subsection C of the same section, Council recognizes that the Property is currently
assessed at $64,300.00, representing a real property tax liability of $784.46 for the 1998-99
tax year, and Council recommends to the General Assembly that the specific classification
shall be benevolent or charitable.
4. The City Clerk is directed to forward an attested copy of this Resolution to the
Commissioner of the Revenue and the City Treasurer for purpose of assessment and
collection, respectively, of the service charge established by this Resolution, and to Mr.
Alvin Nash, President of Blue Ridge Housing Development Corporation.
5. This Resolution shall be in full force and effect at such time as a copy, duly
signed by an authorized officer of the Applicant, has been filed with the City Clerk.
ATTEST:
Corporation, this
City Clerk.
ACCEPTED, AGREED TO and EXECUTED by Blue Ridge Housing Development
day of ., 19 .
BLUE RIDGE HOUSING DEVELOPMENT
CORPORATION
By. (SEAL)
Title
November 16, 1998
l:': -4. ~':~
"' ~"-" -Report #98-35
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject:
Request for Support for Tax Exempt Status from Blue Ridge Housing
Development Corporation
I. Background:
Blue Ridge Housing Development Corporation is the owner of certain real
property located at 510 Eleventh Street, NW (Tax Map Number 2110105). This
property has a real estate assessed value for 1998/99 of $64,300, with a real
estate tax assessment of $784.46.
Blue Ridge Housing Development Corporation petitiOned City Council on
September 4, 1998, requesting adoption of a Resolution in support of the
organization obtaining tax exempt status from the General Assembly on property
located in the city of Roanoke.
Blue Ridge Housing Development Corporation owns additional property in the
city of Roanoke which has not been requested to be exempted from real
property taxes. The properties owned by Blue Ridge Housing Development
Corporation with the following tax maps numbers will not be exempted from real
estate taxes: 2010129, 2012009, 2012016, 2110105, and 3011430.
II. Current Situation:
City Council adopted Resolution No. 30884-021892 on February 18, 1992, to
establish guidelines for organizations seeking support for exemption from
taxation. (See Attachment A)
Notification of a Public Hearing to be held on November 16, 1998, was
advertised in the Roanoke 77roes on Sunday, November 1, 1998.
III. Issues:
A. Compliance with City Policy.
B. Cost to City.
C. Determination by Commissioner of the Revenue.
IV. Alternatives:
City Council grant the request of Blue Ridge Housing Development Corporation
for Council support of Blue Ridge Housing Development Corporation's request to
Members of City Council
November 16, 1998
Page 2
the 1998 General Assembly to be designated exempt from taxation pursuant to
Article X, Section 6 (a) 6 of the Constitution of Virginia.
Compliance with City Polio/has been met through the filing of their
petition (See Attachment B).
Cost to the City will be $627.57 in property taxes. The actual tax, before
exemption, would be $784.46. A twenty percent (20%) service charge
will be levied by the City in lieu of real estate taxes. The 20% service
charge for Fiscal Year 1998/99 will be $156.89. The difference between
the actual tax and the service charge levied is the cost to the City.
Commissioner of Revenue, Sherman Holland, has determined that the
organization is not currently tax exempt by classification or designation
under the Code of Virginia.
City Council deny request of Blue Ridge Housing Development Corporation for
Council support of Blue Ridge Housing Development Corporation's request to the
1998 General Assembly to be designated exempt from taxation pursuant to
Article X, Section 6(a)6 of the Constitution of Virginia.
Compliance with City Polio/has been met through the filing of the
petition (See Attachment B).
2. Cost to the City will not be an issue.
3. Determination by Commissioner of Revenue will remain unchanged.
V. Recommendation:
City Council concur in Alternative "A" to grant the request of Blue Ridge Housing
Development Corporation for Council support of their request to the 1998
General Assembly to be designated exempt from taxation pursuant to Article X,
Section 6(a) 6 of the Constitution of Virginia.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
c: Diane Akers, Management and Budget
David Anderson, Treasurer
Wil Dibling, City Attorney
.lim Grisso, Director of Finance
Sherman Holland, Commissioner of Revenue
~lim Ritchie, Assistant City Manager
Attachment "A"
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 18th Day of February, 1992.
No. 30884-021892.
A RESOLUTION establishing the policy of the City with respect
to supporting requests of certain non-profit organizations to
exempt certain property from taxation pursuant to Article X,
S6(a)(6) of the Constitution of Virginia.
WHEREAS, this Council from time to time, has been requested to
adopt a resolution in support of a non-profit 6rganizations request
of the General Assembly to be designated exempt from taxation
pursuant to Article X, Section 6(a)(6) of the Constitution of
Virginia;
WHEREAS, this Council has not heretofore adopted any policy
with respect to those organizations requests and the terms and
conditions under which Council will support an organizations
request for tax-exempt status;
WHEREAS, a written policy will assist Council in considering
whether an organization should be given Council's support of its
request for tax exempt status, and a written policy also will help
to insure that all similarly situated organizations are treated
uniformly;
THEREFORe, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. That effective March 1, 1992, as a condition to receiving
a resolution from Council supporting its request of the General
Assembly to be designated exempt from taxation pursuant to Article
X, Section 6(a)(6)
organizations must=
of the Constitution of Virginia,
all
(a>
request a written determination from the
Commissioner of revenue whether the organization is
tax-exempt by classification or designation under
the Code of Virginia;
(b)
notify the City Clerk, in writing, of the
organization's intent to seek new or additional
space for its activities, such notice shall be
given 45 days prior to the organization's entering
into any contract for the purchase of real property
for which it intends to seek tax-exempt
designation;
(c)
agree to pay to the City an annual service charge
in an amount equal to twenty percent (20%) of the
City of Roanoke real estate tax levy, which would
be applicable to the real property of the
organization, in the City of Roanoke, were the
organization not exempt from such taxation, for so
long as the organization's real property is
exempted from State and local taxation~
(d)
submit to the City Manager detailed answers to the
questions set forth in subsection B of S30-19.04 of
the Code of Virginia (1950), as amended, such
answers must be submitted no later than November 15
in order to receive a resolution to be considered
by the next session of the General Assembly; and
(e)
file a petition for tax-exempt status with City
Council at least sixty (60) days in advance of the
first day of the next session of the General
Assembly.
2. If the Council adopts a resolution supporting an
organization's request of the General Assembly, and the request is
granted~
(a)
the value of all exempted taxes shall be deducted
from any funding provided by the City to the
organization; and
the Commissioner of Revenue and the Office of Real
Estate Valuation will monitor the tax-exempt status
of the property through the use of=
(1) biennial application for tax-exemption;
and
(2)
regular use compliance checks by the
Office of Real Estate Valuation.
ATTEST:
City Clerk.
VIRGINIA:
Attachment "B"
IN THE COUNCIL OF THE CITY OF ROANOKE
PETITION FOR A RESOLUTION SUPPORTING THE EXEMPTION FROM
TAXATION OF CERTAIN PROPERTY PURSUANT TO ARTICLE X.
SECTION 6(a)(6) OF THE CONSTITUTION OF VIRGINIA
TO THE HONORABLE MAYOR AND MEMBERS OF COUNCIL OF THE CITY OF
ROANOKE:
1. Your Petitioner, Blue Ridge Housing Development Corporation, P.O. Box 20708,
Roanoke, Virginia 24018, a Virginia, non-stock, not for profit corporation has purchased a
certain real property located at 510 11t~ Street, N.W., in the City of Roanoke, Virginia, which
property is City of Roanoke Tax Map ID # 2110105. After significant rehabilitation, the building
will be used for the purpose of housing the administrative offices of your Petitioner.
2. Your Petitioner desires to be an organization designated by a section within Article
Section 58.1-3650 et seq. of the Code of Virginia, as amended, in order that the referenced real
estate, to be used exclusively for charitable and benevolent purposes in responding to the housing
needs of low to moderate income individuals and families, be exempt from taxation under the
provisions of Article X, Section 6 (a)(6) of the Constitution of Virginia so long as your Petitioner
is operated not for profit and the property so exempted is used in accordance w/th the purpose for
which the Petitioner is classified.
3. Your Petitioner agrees to pay to the City of Roanoke, an annual service charge in an
amount equal to twenty percent (20%) of the City of Roanoke tax levy, which would be
applicable to this real estate, were our organization not be tax exempt, for as long as this
exemption continues.
4. Your Petitioner respectfully requests that the Council of the City of Roanoke adopt a
resolution in accordance with the requirements of Section 30-19.04 (B) of the 1950 Code of
Virginia, as amended, after holding a public hearing with respect thereto where citizens shall
have an opportunity to be heard in order that legislation involving the designation of property to
be exempted from taxation pursuant to Article X, Section 6 (a)(6) of the Constitution of Virginia
may be presented to General Assembly of Virginia.
In Compliance with Section 30-19.04 (B) the following questions are submitted for
consideration:
(Q): Whether the organization is exempt from taxation pursuant to Section
501 (c)(3) of the Internal Revenue Code of 1954.
(A): Your Petitioner was granted exemption from taxation pursuant to Section 501
(c)(3) of the Internal Revenue Code of 1954 on March 24, 1992.
(Q): Whether a current alcoholic beverage license for serving alcoholic
beverages has been issued by the Alcohol Beverage Control Board to such
organization for such use on such property.
(A): No alcoholic beverage license has been, or will be, requested or issued to
your Petitioner for such use on such property.
(Q): Whether any director or officer of the organization has been paid
compensation in excess of reasonable allowances for salaries or other
compensation for personal services which such director or officer actually
renders.
(A): No officers or directors of your Petitioner are paid compensation in excess of
reasonable allowances for salaries or other compensation for personal services
actually rendered. Your Petitioner has three salaried employees, none of whom is
an officer or director.
(Q): Whether any part of the net earnings of such organization inures to the
benefit of any individual and whether any significant portion of the services
provided by such organization is generated by funds received by donations,
contributions or local, state or federal grants. As used in this subsection
donations shall include the providing of personal services or the contribution
Note:
of in-kind or other material services.
(A): No part of the net earnings of your Petitioner inures to the benefit of any
individual and only a modest portion of the service provided by your Petitioner is
generated by local, state or federal grants. Your Petitioner provides services
primarily through the generation of developer fees and service contracts with
other organizations.
(Q): Whether the organization provides services for the common good of the
public.
o
(A): Your Petitioner provides services for the common good of the public in as
much as it produces quality affordable housing, and provides home ownership
education and prequalifying assistance to low and moderate income individuals
and families.
(Q): Whether a substantial part of the activities of the organization involves
carrying on propaganda, or otherwise attempting, to influence legislation
and whether the organization participates in, or intervenes in, any political
campaign on behalf of any candidate for public office.
o
(A): Your Petitioner is not involved in propaganda, influencing legislation or any
political campaign on behalf of any candidate for public office.
(Q): No rule, regulation, policy of practice of the organization discriminates
on the basis of religious conviction, race, color, sex or national origin.
(A): No role, regulation, policy or practice of your Petitioner discriminates on the
basis of religious conviction, race, color, sex or national origin.
(Q): The revenue impact to the locality and its taxpayers of exempting the
property.
(A): No significant impact is anticipated as a result of the exemption, indeed the
homes we build and rehabilitate will be additions to the current tax roles of the
City of Roanoke and this will enhance the tax revenue of the City of Roanoke.
(Q): Any other criteria, facts and circumstances which the governing body
deems pertinent to the adoption of such resolution.
(A): Your Petitioner provides affordable housing for low to moderate income
individuals and families;
A copy of this Petition is being delivered this day to the City Manager of the City of
Roanoke, Virginia.
THEREFORE, your Petitioner, Blue Ridge Housing Development Corporation, respectfully
requests to the Council of the City of Roanoke (1) that a resolution be adopted pursuant to
Section 30-19.04 of the Code of Virginia stating that the provisions of subsection B of that Code
section have been examined and considered in conjunction with this petition seeking the
designation of property to be exempted from taxation pursuant to Article X, Section 6 (a)(6) of
the Constitution of Virginia at a public hearing at which citizens have had an opportunity to be
heard and (2) that a recommendation be made to the General Assembly of Virginia that this real
property of your Petitioner be designated by a Section within Article IV, Section 58.1-3650 et
seq. exempting this real property of your Petitioner from taxation so long as your Petitioner is
operated not for profit and the property so exempt is USed for the particular purposes of
producing quality affordable hoUSing, and providing home ownership education and
prequalifying assistance to low and moderate income individuals and families..
Respectfully submitted this 4th day of
September, 1998
BLUE RIDGE HOUSING
By: ~~f President
4
AD Number: 1006130
Publisher's Fee: $88.62
'98 ,~'i :/ 13 t::17:48
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE OF VIRGINIA
CITY OF ROANOKE
AFFIDAVIT OF PUBLICATION
I, (the undersigned), an authorized representative of the Roanoke Times, which
corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke,
in fl~e State of Virginia, do certify that thc annexed notice was published in said
newspapers on the following dates:
11/01/98
FULL RUN - SUNDAY
Witness, this 1 lth day of November, 1998
(Authorized Signature)
~ ~ $.w;,'
for, 199~199 on the
Cream.
reel 'property
NOTICE OF PUBLIC HEARING
Notice is hereby given that the City Council of the City of Roanoke will hold a public
hearing at its regular meeting to be held on November 16, 1998, commencing at 7:00 p.m., in the
Council Chambers, 4th Floor, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia on
the question of adoption of resolutions pursuant to {}30-19.04, Code of Virginia (1950), as amended,
on the requests of Melrose/Rugby Neighborhood Forum, Inc., and Blue Ridge Housing
Development Corporation for designation of property to be exempted from taxation.
The real estate assessed value for 1998/99 on the Melrose/Rugby Neighborhood Forum,
Inc.'s real property is $25,900.00, with real estate tax assessment of $315.98.
The real estate assessed value for 1998/99' on Blue Ridge Housing Development
Corporation's real property is $64,300.00, with a real estate tax assessment of $784.46.
Citizens shall have the opportunity to be heard and express their opinions on said matter.
GIVEN under my hand this 1st day of November ., 1998.
Mary F. Parker, City Clerk.
Note to Publisher:
Please publish once in The Roanoke Times on Sunday, November 1, 1998.
Send Publisher's Affidavit and Bill to:
Mary F. Parker, City Clerk
456, Municipal Building
215 Church Avenue, S.W.
Roanoke, Virginia 24011
H:'uNOTICEUq-TAXEX
CITY OF ROANOKE
Office of the City Clerk
Ma~y F. Parker, CMC/AAE
c~y c~
September 23, 1998
8andra H. Eakin -
t~puty c~y Cbrk
#79-178
'W. Robert Herbert
City Manager
Roanoke, Virginia
Wu'bum C. Diblin& Jr.
City Attorney
Roanoke, ~rtrsinia
~t_~nc!?~ copy.of a CO .m~.. 'cati°n from Alvin Nash, President, Blue Ridge Housi~
. olxnent c;orporanon, transmitting a petition requestin~ adovtion of a resolution in~11'~'~l'~'~e
the organization's request to obtain tax-ex*mm status ~om the'r'---~, ---~,-~-- -,,~7'~'.~'. ....
................. --'-r- ,o~m .,'u~m~noiy OI vtrglftla on
certain rem property locatea at ~ lu ~ ~ ta Street, N. W., which communication was before the Council
of the City of Roanoke at a regular meetin~ which was held on Monday, September 21, 1998.
me cny Anomey mr sttmy, report and recommendation to Council. It was also requested that
the following information be provided within 90 days:
What is tim funding source(s) of nkm Rid~ Housin8
Development Corporation?
What is the total number of tax exempt properties located
within the City of Roanoke; and the number of tax exempt
properties in the City compared with cities of comparable size?
What is the cost to the City of Roanoke to provide exemptions
~om the real property tax?
o
Is th~ 20 perc~ paymem in lieu of taxes ~d~t to cover lost
revenue?
W. Robert Herbert
W'dburn C. Dibling, Jr.
September 23, 199S
Page 2
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Alvin Naslg President, Blue Ridge Housing Development Corporation, 145
Campbell Avenue, S. W., Roanoke, Vhginia 24011
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1 $36
Telephone: ($40) 853-2541
Fax: (540) 853-1145
November 19, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
G. Michael Pace, Jr., Attorney
Gentry, Locke, Rakes & Moore
P. O. Box 40013
Roanoke, Virginia 24038-0013
Dear Mr. Pace:
Your request to table the public hearing on the request of C & C Development Properties, Inc., that
five tracts of land located near the intersection of Hershberger Road and Wilhamson Road between
Hershberger Road and Curtis Avenue, N. W., identified as Official Tax Nos. 2190906-2190908,
inclusive, 2190918 and 2190919, be rezoned from RS-3, Residential Single-Family District, to C-2,
General Commercial District, was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, November 16, 1998.
On motion, duly seconded and adopted, the matter was tabled until the regular meeting of Council
on Tuesday, January 19, 1999, at ?:00 p.m., in the City Council Chamber, 215 Church Avenue,
S. W., Roanoke, Virginia.
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
pc:
Mr. and Mrs. Robert Baldwin, 1016 Curtis Avenue, N. W., Roanoke, Xrirglnia 24012
Mr. Alton D. Deisher, 1010 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. Archie Taylor Hodges, Ir., 1008 Curtis Avenue, N. W., Roanoke, Virginia 24012
G. Michael Pace, Jr.
November 19, 1998
Page 2
pc.'
Ms. Doris E. Taylor, 1004 Curtis Avenue, N. W., Roanoke, Virginia 24012
Mr. and Mrs. James P. Godsey, 1007 Hershberger Road, N. W., Roanoke, Virginia 24012
Mr. and Mrs. Michael Kuger, 1003 Hershberger Road, N. W., Roanoke, Virginia 24012
Tahi H. Ha and Tharh X. Pham, 1019 Hershberger Road, N. W., Roanoke, Virginia 24012
Mr. Michael L. Golden, 5005 Williamson Road, N. W., Roanoke, Virsjnia 24012
PWC, LLC, P. O. Box 19419, Roanoke, Virginia 24019
Ms. Beth L. Dunman, 1017 Curtis Avenue, N. W., Roanoke, Virginia 24012
NationsBank of VA, c/o Easiey, McCaleb & Associates, 3609-C Chain Bridge Road,
McLean, Virginia 22030
Aujla Enterprises, Inc., 5754 Club Lane, Roanoke, Virginia 24018
Virginia Society for Crippled Children and Adults, 309 W. Ridgeway Street, Clit~on Forge,
Virginia 24422
V"fllage Investors, Inc., c/o M. E. Ir_der, 7007 Northway Drive, Roanoke, Virginia 24019
Mr. James D. Fralin, P. O. Box 5037, Roanoke, Virginia 24012
Mr. and Mrs. Larry Sessee, 1033 Hershberger Road, N. W., Roanoke, Virginia 24012
W. Robert Herbert, City Manager
Wflburn C. Diblin~, Jr., City Attorney
Steven $. Talevi, Assistant City Attorney
W'dlard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
W'dliam F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Manha P. Franklin, Secretary, City Planning Commission
H:~N3ENQAg~NOV16,W1=~
MARY E PARKER, CMC./AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 4:56
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: ($40) 853-1145
Deputy City Clerk
November 19, 1998
File #51
Michael K. Smeltzer, Attorney
Woods, Rogers & Hazlegrove
P. O. Box 14125
Roanoke, Vh'sinia 24038-4125
Dear Mr. Smelizer:
Your request to table the public hearing on the request of RIA, LIE, that a tract of land located on
the west side of Hollins Road, N. E., idmfifled as a portion of Official Tax No. 3140301, be rezoned
from HM, Heavy ~ DisUicm, to LM, Lisht ~ District, was before the
Council of tim City of Roanoke at a resular meetin~ which was held on Monday, November 16,
1998.
On motion, duly seconded and adopted, tl~ matter was tabled and referred back to the City Plannin8
Commission for the purpose ofilin8 an amended petition
Ma~ F. Parker, CMC/AAE
City
l~'P:lo
Waddell Brothers Company, 3409 Hollins Road, N. E., Roanoke, V'u,sinia 24019
Mr. Larry T. Sluss, 3121 Hollins Road, N. E., Roanoke, V'u'ginia 24012
Ms. Pamela S. Barser, 1036 Dear Run Drive, V'mton, V'trsinia 24179
Mr. $oseph A. Murty, 2810 Guilford Avenue, S. W., Roanoke, V'u'ginia 2401 $
Singer Furniture Company, P. O. Box 5337, Roanoke, V'uxinia 24012
Mr. lerry L. Ballard, 3351 Hoilin, Road, N. E., Roanoke, lfu~nia 24012
Mr. Robert P. Boothe, Route 1, Box 996, Wh-tz, V'trsinia 24184
Michael K. 5meltzer
November 19, 1998
Page 2
Roanoke Mental Hygiene Services, 301 Elm Avenue, S. W., Roanoke, V'trginia 24016
Mr. Michael L. Isom, 719 Anna Avenue, N. E., Roanoke, V'u'~da 24012
Mr. and Mrs. $ohnnie Dempsey, 1122 Oakview Cour~ Moneta, V'u'ginia 24121
Ms. Lois L. King, 721 Anna Avenue, N. E., Roanoke, Vh'ginia 24012
Ms. Sacquelyn Foley Divers, 722 Pearl Avenue, N. E., Roanoke, Vh'ginia 24012
Industrial Development Authority, c/o Halmode Apparel, P. O. Box 13325, Roanoke,
Vh-gini~ 24033
~orfolk and West~-n Railway Corp., 110 Franklin Road, S. W., Roanol~e, Vh'ginia 24011
w. Rob
W'~n ¢. Dialing, Sr., C~ A~omey
St~'en $. Tal~i, A~istant City Attorney
W'~ll~rd N. Cl~ytor, Dir~tor, R~al Estat~ Valuation
Kit B. Ki~, Di~tor, Utiliti~ ~! Ol~ation~
W'~liam F. ~ Dir~tor, Publi~ Wori~
Ronald H. ]~dl~', Bu~ld~ Commi~on~'
Gilbert E. Butl~', Sr., Ch~, City Planning Co--'on, 3406 Ex~' Str~,t, S. W.,
Roanoke, Vh'gini~ 240 14
Evelyn D. Dots,, Zoni~ ~o~
Martha P. Frankl~ S~'et~y, C~ty Planning Commi~on