HomeMy WebLinkAboutCouncil Actions 07-20-98 ROANOKE CITY CO UNCIL
REGULAR SESSION
July 20, 1998
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order-- Roll Call. All Present.
The Invocation was delivered by The Reverend Cedric E. Malone, Pastor,
Greater Mt. Zion Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 23, 1998,
at 7:00 p.m.
2
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y C~rk
Sandra H. Eakin
Deputy City Ck~rk
July 23, 1998
File ff~0-236-304-467
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33943-072098 endorsing the grant application mad~
on behalf of the City of Roanoke to the United States Department of Agriculture for the
1998 Summer Food Service Program, in the amount of $125,241.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
^ttachment
pc;
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
H:~,~G ENDAg6~JULY20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33943-072098.
A RESOLUTION endorsing the grant application made on behalf of the City of
Roanoke to the United States Department of Agriculture for the 1998 Summer Food Service
Program, accepting the subsequent grant award, authorizing execution of the necessary
documents itl connection with the grant, and authorizing the negotiation and execution of the
appropriate agreements.
BE 1T RESOLVED by the Council of the City of Roanoke that:
l. This Council endorses the application made on behalf of the City of Roanoke
to the United States Department of Agriculture for the 1998 Summer Food Service Program.
2. The City of Roanoke accepts any subsequent grant award from the United
States Department of Agriculture for the 1998 Summer Food Service Program in an amount
not to exceed $125,241.00.
3. The City Manager or the Assistant City Manager is hereby authorized to
execute any and all documents required to accept the grant award in an amount not to exceed
$ i 25,241.00 from the United States Department of Agriculture for the 1998 Summer Food
Service Program and to execute any documents required by the United States Department
of Agriculture in connection with said g,'ant. All documents to be in form approved by the
City Attorney.
4. The City's Director of Human Development or his designee is authorized to
negotiate and execute any appropriate agreements with Roanoke City Public Schools,
Roanoke Redevelopment and Housing Authority, Total Action Against Poverty, Young Mens
Christian Association, and Roanoke City Parks & Recreation Department, in order to
implement the program funded by the grant, upon the tenns and conditions set forth in the
report to this Council dated July 20, 1998.
the City Attorney.
Such agree~nents shall be in fo~xn approved by
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
C~y C~rk
July 23, 1998
8andra H. Eakin
~puty C~y C~rk
File ~60-236-304-467
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33942-072098 amending and reordaining certain'
sections of the 1998-99 Grant and General Fund Appropriations, providing for
appropriation of $125,241.00, in connection with the 1998 Virginia Summer Food Service
Program. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Marion A. Vaughn-Howard, Youth Planner, Office on Youth
H:~AGEN DAg~JULY20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 1998.
No. 33942-072098.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
and General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant and General Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Grant Fund
Appropriations
Health and Welfare
Summer Food Program 1998-99 (1-2) ..........................
Revenue
Health and Welfare
Summer Food Program 1998-99 (3-4) ..........................
General Fund
Appropriations
General Government
Director of Human Development (5) ............................
Nondepartmental
Transfers to Other Funds (6) ..................................
1) Temporary Employee
Wages
2) Program Activities
3) Federal Grant
Receipts
4) Local Match
(035-054-5183-1004) $ 15,245
(035-054-5183-2066) 125,241
(035-054-5183-5183)
(035-054-5183-5184)
125,241
15,245
$ 3,522,605
140,486
$ 3,522,605
140,486
$11,105,144
250,080
59,205,539
58,348,183
5) Fees for Professional
Services (001-054-1270-2010) $ (15,245)
6) Transfer to Grant
Fund (001-004-9310-9535) 15,245
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Roanoke, Virginia
July 20, 1998
# 98-717
'~8 ,!l.!. 14. ?.,?i):
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Virginia Summer Food Service Program Grant Application
to the U. S. Department of Agriculture
1. Background:
mo
The U.S. Department of Agriculture (USDA) has solicited applications from
municipalities to participate in the 1998 Virginia Summer Food Service
Program.
The purpose of the program is to provide nutritionally balanced, healthy meals
to children, ages 1 through 18, of low-income families at designated sites
within the City during the summer months of 1998.
Cost reimbursements are made to program sponsors, by the U.S. Department of
Agriculture, at a rate of $1.19 for breakfast and a rate of $2.08 per meal for
lunches consumed by a participating eligible youth.
$15,245.00 has been allocated by City Council in the 1998-99 budget to the
Director of Human Development to support the staffing and administration of
this program.
Eo
The Virginia Summer Food Service Program is similar in concept to the
National School Lunch Program, with eligibility requirements similar to those
used to determine eligibility for free or reduced price meals during the school
year.
Roanoke operated this program in 1993, 1994, 1995, 1996 and 1997.
Approximately 35,000 meals were consumed during each summer.
SFSP Grant Application
Report #98-717
Page 2
II.
The need for this program and potential operational plans were originally
explored and developed by a task force of the City Manager's Human
Development Steering Committee. Agencies represented included the
Department of Social Services, the Fifth District Employment and Training
Consortium (FDETC), with the assistance of City Parks and Recreation,
Roanoke Redevelopment and Housing Authority, Total Action Against Poverty
and YMCA.
Ho
The U.S. Department of Agriculture is supportive of efforts by the City of
Roanoke to continue this program and has expressed its interest in providing
whatever assistance necessary to accomplish the program's objectives.
Present Situation
mo
A grant application for the Virginia Summer Food Service Program has been
prepared by the Office on Youth on behalf of the City of Roanoke for
consideration by the U.S. Department of Agriculture for funding this summer,
for the period June 22, 1998 through August 21, 1998.
Approximately 950 daily meals (breakfast and lunches) are proposed for youths
participating at these sites:
1. Apple Ridge Farms, Cooper Hill (off-site center)
2. Blue Stone Housing Project
3. Eureka Park Recreation Center
4. Fallon Park
5. Hunt Manor Housing Project
6. Hurt Park Housing School
7. Indian Rock Village Housing Project
8. Jamestown Place Housing Project
9. Landsdowne Housing Project
10. Lincoln Terrace Housing Project
11. Jackson Park Recreation Center
12. Rutherford Head Start Center
13. Fairview School
14. Salvation Army
15. Noel C. Taylor Academy
YMCA Magic Places that are located at:
16. Raleigh Court Elementary School
17. Monterey Elementary School
18. Crystal Springs Elementary School
19. YMCA Family Center
SFSP Grant Application
Report #98-717
Page 3
It is estimated that 43,700 meals will be served through this project.
The nineteen (19) proposed locations reflect both the success of last year's
program and the broad need existing for such a program for youth in the City.
The Directorate of Human Development will administer the project in
conjunction with the Office on Youth and in collaboration with
departments/agencies such as Parks and Recreation, Roanoke City Schools,
Roanoke Redevelopment and Housing Authority (RRHA), and Total Action
Against Poverty. The department/agencies will provide the following:
Office on Youth - -
Monitoring, Administration, and Daily Project Manager -
Cost to the City of $15,245.00 has been appropriated in
the 1998-99 Human Development budget. (001-054-
1270-2010)
Parks & Recreation - - Provision of Four sites within the parks plus additional
staff at no additional cost to the city
City Schools - -
Will prepare and deliver approximately 11,730 breakfasts
and approximately 31,970 lunches reimbursed by the
Department of Agriculture at $1.19 per breakfast and
$2.08 per lunch.
Provision of site facilities at seven housing project sites -
$75.00 per site for cleaning and lock replacement only if
facility is left in unsatisfactory condition.
TAP - -
Head Start (Rutherford Center) site facility - no cost to
the City.
There are approximately 950 meals proposed to be provided on each of the
forty-six (46) meal service days, between June 22, 1998 and August 21, 1998
(Monday through Friday).
SFSP Grant Application
Report #98-717
Page 4
III.
Fo
Go
Issues:
All costs reimbursable by the U.S. Department of Agriculture are based upon
the number of meals consumed by eligible youth participants
Cost projections from USDA funding total $125,241.00.
IV.
A. Cost to the CiB,
B. Need for Food Service in the Community
C. Effective and Efficient Delivery of Services
Alternatives:
A. Endorse the application submitted, and
Accept the subsequent grant award and authorize the City Manager to
execute all documents necessary to accept the grant from the U.S.
Department of Agriculture in the amount not to exceed $125,241.00.
Authorize the Director of Human Development of his/her designee to
negotiate and execute appropriate interagency agreements to facilitate
the success of the project.
Appropriate $125,241.00 in federal grant funds and $15,245.00 in local
match to Grant Fund accounts to be established by the Director of
Finance for the Virginia Summer Food Service Program. Establish
revenue estimates of the same in the Grant Fund.
ao
Cost to the City - $15,245.00 has been appropriated by City
Council in the 1998-99 budget to the Director of Human
Development 001-054-1270-2010 to support the additional
staffing and administration of this program. There will be no
additional cost to the City, since remaining expenses are
reimbursable through the USDA.
SFSP Grant Application
Report #98-717
Page 5
Bo
Need for Food Services in the community- Need is wide-spread and the
project will accommodate targeted efforts to provide nutritionally
balanced meals to approximately 950 youths, daily.
Effective and Efficient Delivery of Services - Potential interagency
services would be utilized to address needs with U.S. Department of
Agriculture resources.
Do not endorse the grant application; and
Do not accept grant award from the U.S. Department of Agriculture or
authorize execution with necessary agreements with RRHA, TAP, and
Roanoke City Schools.
a. Cost to the City - No direct cost impact to the City.
Need for Food Services in the Community - Need will continue
without program of intervention for 950 youths.
Effective and Efficient Delivery of Services - Potential
interagency services would not be utilized to address needs
without U.S. Department of Agriculture resources.
Recommendations:
Approve Alternative A:
A°
Endorse the application submitted, and
Accept the subsequent grant award and authorize the City Manager to
execute all documents necessary to accept the grant from the U.S.
Department of Agriculture in the amount not to exceed $125,241.00
Authorize the Director of Human Development to negotiate and execute
a contract for food service with Roanoke City Schools as well as
appropriate interdepartment agreements with Parks & Recreation, and
agency agreements with RRHA, TAP, and YMCA sites. All agreements
and contracts to be in a form approved by City Attorney.
SFSP Grant Application
Report #98-717
Page 6
Appropriate $125,241.00 in federal funds and $15,245.00 in local match
to accounts to be established in the Grant Fund by the Director of
Finance. Establish revenue estimates of the same in the Grant Fund.
Respectfully submitted,
Herbert
City Manager
WRH/MVH/lc
Attachment
C~
Director of Finance
City Attorney
Director of Human Development
Youth Planner
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y Ck~rk
Sandra H. Eakin
Deputy City Clerk
July 23, 1998
File ;~60-72
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33944-072098 amending and reordaining certair~
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$25,000.00, in connection with a contract with the Virginia Department of Social Services
to provide Child Care Provider Training through the Virginia Institute for Social Services
Training Center, Piedmont Area Training Center. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Corinne B. Scott, Superintendent, Social Services
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AG ENDAg61JULY20.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 1998.
No. 33944-072098.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Health and Welfare
VISSTA (1) ...............................................
Revenue
Grants-in-Aid Commonwealth
Social Services (2) .........................................
1) Program Activities
2) VISSTA
(001-054-5318-2066) $ 25,000
(001-020-1234-0671) 25,000
$23,111,578
110,000
$37,954,678
16,416,4O4
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
city c~erk
July 23, 1998
8andra H. Eakin
~puty c~ c~e~k
File f~60-72
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33945-072098 authorizing you to execute a contract
with the Virginia Department of Social Services to provide assistance with Child Care
Provider Training though the VlSSTA Piedmont Area Training Center. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Corinne B. Scott, Superintendent, Social Services
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AG ENDAgaUULY20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33945-072098.
A RESOLUTION authorizing the City Manager to execute a
contract with the Virginia Department of Social Services to provide
assistance with Child Care Provider Training through the VISSTA
Piedmont Area Training Center, upon certain terms and conditions.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized, for and on behalf of the City, to
execute and attest, respectively, an agreement with the Virginia
Department of Social Services to provide assistance with Child Care
Provider Training through the VISSTA Piedmont Area Training Center
in accordance with the recommendations contained in the City
Manager's report to this Council dated August 3, 1998.
2. The form of the agreement shall be approved by the City
Attorney.
ATTEST:
City Clerk.
Roanoke, Virginia
July 20, 1998
#98-718
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
tiT'?
'PS JfIL 14 !0:12
SUBJECT: VISSTA - Child Care Provider Training
I. BACKGROUND
II.
Ao
VISSTA (Virginia Institute for Social Services Training Activities) is .a
collaborative effort between the Vifignia Department of Social Services and
Virginia Commonwealth University which coordinates and provides training
activities for Social Service employees.
Bo
Effective July 1, 1998, Roanoke City Department of Social Services assumed
administration of the Piedmont Area Training Center for the VISSTA Prograi-~i
and relocated the office and staff from Montgomery County to Roanoke City.
Co
The VISSTA Program has expanded its activities to include Child Care Providel'
Training and wishes to contract with the Piedmont Area Training Center to
provide assistance with 40 Child Care Provider Trainings for Fiscal Year 1998-
99.
CURRENT SITUATION
ho
In order to contract tO provide assistance with Child Care Provider Training fo~'
the Piedmont Region, the City needs to execute an agreement with the Virginia
Department of Social Services.
Bo
The State will reimburse the City at 100% of costs, not to exceed $25,000 for
FY99, for providing assistance with 40 Child Care Provider Trainings. This
includes reimbursement for stafftime for making all arrangements associated
with facility room rentals and purchasing all refreshments and handling all
registrations for the training sessions.
Co
The City of R0anoke agrees to indemni _fy, defend, and hold harmless the
Commonwealth of Virginia, its officers, agents, and employees from any claims,
damages, and actions of any kind or nature, whether at law or in equity, arising
from or caused by the use of any materials, goods, or equipment of any kind or
nature furnished by the City of Roanoke/any services of any kind or nature
furnished by the City of Roanoke, provided that such liability is not attributable to
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
July 20, 1998
#98-718
Page Two
III.
IV.
the sole negligence of the using agency or to failure of the using agency to use the
materials, goods, or equipment in the manner already and permanently described
by the City of Roanoke on the materials, goods, or equipment delivered.
Do
The expansion of the VISSTA Program tO include Child Care Provider Trainin~
.will have ~ positive economic impact for the City. Child Care Provider trainees
will come from a wide area and will need accommodations such as meals and
lodging.
ISSUES
A. Funding.
B. Service Delivery.
C. Economic Development.
.ALTERNATIVES
City Council authorize the execution of a contract with the Virginia Department
of Social Services to provide Child Care Provider Training through the VISSTA
Piedmont Area Training Center. Appropriate $25,000 to VISSTA Cost Center
001-054-5318-2066. Increase the general fund revenue estimates by $25,000 in
VISSTA Account No. 001-020-1234-0671.
1. Fundim,.
no
The City will not incur any local costs for this program. The State
will reimburse 100% of costs including staff time, facility room
rentals, refreshments, and registrations.
Child Care Provider Training will enhance and strengthen the
quality of care delivered to children throughout the Piedmont Area.
3. Economic Development.
ao
Child Care Provider Training activities will bring trainees to the
City who will need meals and lodging.
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
July 20, 1998
//98-718
Page Three
Do not authorize the execution of a contract with the Virginia Department of
Social Services to provide Child Care Provider Training through the VISSTA
Piedmont Area Training Center. Do not appropriate $25,000 to VISSTA Cost
Center 001-054-5318-2066. Do not increase the general fund revenue estimates
by $25,000 in VISSTA Account No. 001-020-1234-0671.
1. Funding.
a. No impact.
2. Service Delivery.
ao
Child Care Providers in the Piedmont Area, including Roanoke
City, would not receive training and children in day care would not
benefit from enhanced and strengthened quality care.
3. Economic Development
ao
The City will lose a resource bringing additional revenue to the
City.
V. RECOMMENDATION
City Council concur with Alternative A to authorize the City Manager to execute
a contract with Virginia Department of Social Services to provide assistance with
Child Care Provider Training through the VISSTA Piedmont Area Training
Center. Appropriate $25,000 to VISSTA Cost Center 001-054-5318-2066.
Increase the general fund revenue estimates by $25,000 in VISSTA Account No.
001-020-1234-0671.
Respectfully submitted,
Mae2gHererbert
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Glenn D. Radcliffe, Director of Human Development
Corinne B. Gott, Superintendent of Social Services
Diane S. Akers, Budget Administrator
WILBURN C. DIBLING, JR.
CITY A'FrORN EY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 2401!- 1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAI L:cityatty @ ci.roanoke, va. us
July 20, 1998
RECEI\,,
C!TY C~ERK~
JULW~I~}LIA~ k I~A~'SoNs
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATFORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
Re: Appointment of Assistant City Attorney
I am very pleased to announce the appointment of Allen T. Wilson as an Assistant
City Attorney I, effective August 3, 1998. This is the full-time position recently authorized
by City Council to provide additional legal representation to the Department of Social
Services. Mr. Wilson's practice will emphasize matters of litigation involving the
Department, such as foster care placements and service plans, emergency removal hearings
for children, contested custody cases, adult guardianships, subpoenas of Social Services
records and interjurisdictional disputes.
Mr. Wilson, a Roanoke native and Patrick Henry High School graduate, received his
undergraduate degree from Virginia Tech in 1988 and his law degree fi'om the University of
Dayton in 1991. Since that time, he has been engaged in the private practice of law as a sole
practitioner in this City. Over the past eighteen months, Mr. Wilson has also provided part-
time legal representation to the Department of Social Services. Al and his wife, Mary, and
their daughter, Meredith Kate, live in the City. He has been active in community affairs,
particularly the Williamson Road Action Formn, the Roanoke Neighborhood Partnership and
the Roanoke City Special Events Committee.
Mr. Wilson was selected from a well qualified field of applicants. He enjoys an
excellent reputation among the Bar and in the community, and I am very pleased that this
Office has been able to attract an experienced attorney with his background and credentials.
His private practice has emphasized areas that will be extremely beneficial to him in the
representation of the Department of Social Services. In his recent part time representation
of the Department, he has provided legal services of the highest caliber which have resulted
in considerable cost savings for the City. I am very enthusiastic about City Council's
creation of this new position, and I know that Mr. Wilson will continue to do an outstanding
job in providing much-needed additional legal services to the Department.
H:\COI,~qcxL\L-HMA_-TW. 2
The Honorable Mayor and Members of City Council
July 20, 1998
Page 2
I look forward to reintroducing Mr. Wilson to the Council and other officers in the
near future.
With kindest personal regards, I am
WCD:f
Sincerely yours,
Wilburn C. Jr.
City Attorney
CC:
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Glenn D. Radcliffe, Director of Human Development
Corinne B. Gott, Superintendent of Social Services
H: \COUNCIL\L-~TW. 2
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 23, 1998
File ~60-166-524
SANDRA H. EAKIN
Deputy City Clerk
Tung T. Phan, President
PNC Corporation
11012 Richardson Road
Ashland, Virginia 23005
Dear Mr. Phan:
I am enclosing copy of Ordinance No. 33946-072098 accepting the bid of PNC
Corporation, in the amount of $98,711.00, for replacement of wood windows in the.
Commonwealth Building, 210 West Church Avenue; and rejecting all other bids made to
the City for the work. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
Nelson M. Jackson, Manager, Building Maintenance/Custodial Services
H:~AG EN DAgSU U LY20.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 20th day of July, 1998.
No. 33946-072098.
AN ORDINANCE accepting the bid of PNC Corporation of Ashland, Virginia for the
replacement of wood windows in the Commonwealth Building with aluminum windows, upon certain
terms and conditions, and awarding a contract therefor; authorizing the proper City officials to
execute the requisite contract for such work; rejecting all other bids made to the City for the work;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of PNC Corporation of Ashland, Virginia in the total amount of$98,711 for
replacement of wood windows in the Commonwealth Building with aluminum windows, as is more
particularly set forth in the City Manager's report dated July 20, 1998, to this Council, such bid being
in full compliance with the City's plans and specifications made therefor and as provided in the
contract documents offered said bidder, which bid is on file in the Office of Supply Management, be
and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
.July 20, 1998
~C°uncil Report No. 98-156
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of CityCouncil:
Subject: BID COMMITTEE REPORT
REPLACE WOOD WINDOWS WITH
ALUMINUM WINDOWS COMMONWEALTH BUILDING
210 W, CHURCH AVENUE
ROANOKE, VIRGINIA
BID NO. 98-5-9
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Respectfully submitted,
Carroll E. Swain~
/
W. Alvin Hudson
William F. Clark
CES/LBC/fm
Attachment: Bid Committee Report
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
Manager, Building Maintenance
July 20, 1998
Council Report No. 98-156
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
REPLACE WOOD WINDOWS WITH
ALUMINIUM WINDOWS
COMMONWEALTH BUILDING
210 W. CHURCH AVENUE
ROANOKE, VIRGINIA
BID NO. 98-5-9
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
rt Herbert
ager
WRH/LBC/fm
Attachment: Bid Committee Report
C~
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Building Maintenance
July 20, 1998
Council Report No. 98-156
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
COMMITTEE REPORT
REPLACE WOOD WINDOWS WITH
ALUMINUM WINDOWS
COMMONWEALTH BUILDING
210 W. CHURCH AVENUE
ROANOKE, VIRGINIA
BID NUMBER 98-5-9
II.
~ on the subject in chronological order is as follows:
Following proper advertisement, bids were publicly opened and read aloud by
D. Darwin Roupe, Manager, Office of Supply Management, on June 25, 1998
at 2:00 p.m.
Four (4) bids were received with PNC Corporation of Ashland, Virginia,
submitting the apparent Iow bid in the amount of $98,711.00 and 120
consecutive calendar days construction time.
C. Thi~ is the third and final contract for window replacement in the
Commonwealth Building.
Current situation is as follows:
Pro!ect has been bid. an acceptable Iow bidder has been determined, and the
contract needs to be executed.
III.
Issues in order of importance are as follows:
Bo
(;omoliance of the bidders with the reauirements of the contract documents for
biddine.
Amount of the Iow bid.
Fundina for the oro!ect.
D. Time Qf com[~letion.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT #98-156
REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS
COMMONWEALTH BUILDING
July 20, 1998
Page 2
IV.
Alternatives in order of feasibility are as follows:
Award a lump sum contract, in form approved by the City Attorney, to PNC
Corporation of Ashland, Virginia, in the amount of ~98,711.00 and 120
consecutive calendar days construction time to replace the Wood Windows in
the Commonwealth Building with Aluminum Windows in accordance with the
contract documents as prepared by the Office of City Engineer.
~0m_Dliance of the bidder with the reauirements of the contract
documents for biddina was met.
2. Amount of the Iow bid is acceptable.
3. Funding of the proiect is as follows:
a. From '97-98 CMERP
$85,000.00
bo
From Building Maintenance
Outside Contractors' Accounts
13,711.00
$98,711.00
Time of comoletion is quoted as 120 consecutive calendar days for
construction is acceptable. The project should be completed before
winter.
B. Reiect the bids and do not award a contract at this time.
Compliance of the bidder with the reeuirements of the contract
documents for biddino would not be an issue.
2. Amount of the Iow bid would probably increase if rebid at a later date.
3. Funding of the Dro!ect would not be encumbered at this time.
.,
Time of ~omDletion would probably be extended into the colder weather
months if rebid at a later date.
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT #98-156
REPLACE WOOD WINDOWS WITH ALUMINUM WINDOWS
COMMONWEALTH BUILDING
July 20, 1998
Page 3
Ac
Authorize the City Mana_aer to enter into a contractual agreement, in form
approved by the City Attorney, with PNC Corporation of Ashland, Virginia, to
replace the wood windows in the Commonwealth Building with aluminum
windows in 120 consecutive calendar days in accordance with the contract
documents as prepared by the Office of City Engineer.
Create a capital account entitled "Replace Windows in the Commonwealth
Building" as follows:
From '97-'98 CMERP
$85,000.00
From Building Maintenance
Account No. 001-052-4330-3057
13.711.00
$98,711.00
Re!ect the other bids received.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LBC/fm
Attachments
CC'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
BID TABULATION
REPLACE WOOD WINDOWS
WITH ALUMINUM WINDOWS
COMMONWEALTH BUILDING
210 W. CHURCH AVENUE
ROANOKE, VIRGINIA
BID NUMBER 98-5-9
Bids were received by D. D. Roupe, Manager, Supply Management, at 2:00 p.m. on
June 25, 1998:
BIDDER BASE BID NO. ADDENDUM
DAYS I 2 3 4
Ray Mac $117,871.00 Yes
PNC Corporation $ 98,711.00 120 Yes
American Door & Glass $147,194.00 Yes
Appomattox Glass $146,400.00 Yes
Estimated Cost: ~ 140,000.00
Office of the City Engineer
Roanoke, Virginia
July 20, 1998
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 23, 1998
File ~80-367
SANDRA H. EAKIN
Deputy City Clerk
Mrs. Samuel G. Oakey, II
3742 Forest Road, S. W.
Roanoke, Virginia 24015
Dear Mrs. Oakey:
I am enclosing copy of Resolution No. 33947-072098 memorializing the late Samuel G._
Oakey, II, and extending to you and to the members of your family, the sympathy of the
Roanoke City Council and the citizens of the City of Roanoke. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
C:~IULY20.WI~3
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33947-072098.
A RESOLUTION memorializing the late Samuel G. Oakey, II.
WHEREAS, the members of this Council have learned with sorrow, of the passing
on July 11, 1998, of Samuel G. Oakey, II, President of Oakey's Funeral Service;
WHEREAS, Mr. Oakey was a graduate of Jefferson High School, Randolph-Macon
College and the Cincinnati College of Embalming;
WHEREAS, Mr. Oakey was known as a tireless and dedicated civic leader having
served as a member of the Board of Directors and President of the Miss Virginia Pageant,
member of the Board of Directors and President of the Rotary Club of Roanoke, member of
the Board of Directors and President of the Roanoke Regional Chamber of Commerce,
member of the Board of Directors and the Executive Committee of Blue Ridge Public
Television, and a long time member of the Roanoke Special Events Committee;
WHEREAS, Mr. Oakey was also a member and deacon at Virginia Heights Baptist
Church, member of Lakeland Lodge #190 A.F.&A.M., member of the Roanoke Scottish Rite
Bodies, member of the Kazim Shrine Temple, and member of the Royal Order of Jesters;
WHEREAS, this Council desires to take special note of the passing of this
distinguished Roanoker;
H: X,~_,Af~S ~I~-OM~EY. x
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Council adopts this means of recording its deepest regrets at the
passing of Samuel G. Oakey, II, President and Chairman of the Board of Oakey's Funeral
Service, and extends to Mrs. Andrews Hollins Morgan Oakey, his widow, and Sam Oakey,
Ill, Cynthia Oakey, and Wyatt Oakey, his children, the sympathy of this Council and that of
the citizens of this City.
2. The City Clerk is directed to forward an attested copy of this resolution to Mrs.
Oakey.
ATTEST:
City Clerk.
CI T Y 0 F ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y Clerk
Sandm H. Eakin
Deputy City Clerk
July 23, 1998
File #383-468
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33907-072098 authorizing the proper City officials to enter
into a lease agreement between the City and Vh'ginia PCS Alliance, L. C., a Virginia Limited Liability
Company, for use of the Grandin Court Elevated Water Tank No. 1 and site located at the dead end
of Creston Avenue, S. W., for placement, operation, and maintenance of Personal Communication
System antennas and related equipment, upon certain terms and conditions. The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday, Suly 6,
1998, also adopted by the Council on second reading on Monday, July 20, 1998, and will be in full
force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
pc:
Thomas Whitaker, Director, Network Operations, Virginia PCS Alliance, L. C., cffo CFW
lArlreless, Inc., 1150 Shenandoah Village Drive, Waynesboro, Virginia 22980
James D. Grisso, Director of Finance
lesse H. Perdue, Jr., Manager, Water Department
Joe D. Slone, Manager, Communications
Evelyn D. Dorsey, Zoning Administrator
C:~JULY20.WPO
IN THECOUNCILOFTHECITY OF ROANOKE, VIRGINI&
The 20th day of July, 1998.
No. 33907-072098.
AN ORDINANCE authorizing the proper City officials to enter into a Lease Agreement
between the City and Virginia PCS Alliance, L.C., a Virginia Limited Liability Company, for use of
the Grandin Court Elevated Water Tank No. 1 and site located at the dead end of Creston Avenue,
SW, for the placement, operation, and maintenance of Personal Communication System antennas
and related equipment, upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the City Manager and City
Clerk are authorized to execute and attest, respectively, on behalf of the City of Roanoke, in form
approved by the City Attorney, an appropriate Lease Agreement with Virginia PCS Alliance, L.C.,
A Virginia Limited Liability Company, for the use of the Grandin Court Elevated Water Tank No.
1 (also known as the Creston Avenue Elevated Water Tank No. 1) and site located at the dead end
of Creston Avenue, SW, for the placement, operation, and maintenance of Personal Communication
System antennas and related equipment, for a four (4) year period, with up to two five year renewals,
effective August 1, 1998, with a rental rate of $750.00 plus the increase in the Consumer Price Index
for the prior year ending July 31, 1998, per month for such use, and upon such other terms and
conditions as are deemed appropriate and as more particularly set forth in the report to this Council
dated July 6, 1998. Such Lease Agreement shall be in a form substantially similar to the form of the
lease attached to that report.
ATTEST:
City Clerk.
Report No. 98-349
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: LEASE AGREEMENTS FOR USE OF CITY FACILITIES
RECEIVED
I. Background:
II.
III.
IV.
A desire to locate Personal Communication System (PCS) antennas on
Grandin Court Elevated Water Tank No. I located at the end of
Creston Ave., S.W. has been expressed by Virginia PCS Alliance, L.C.,
a Virginia Limited Liability Company (VA PCS), a PCS communication
provider.
City Council approved and adopted the City of Roanoke Policy as to
Wireless Telecommunications Facilities located on City property dated
January 21, 1997 in accordance with the recommendation set forth in
a report of the Water Resources Committee dated February 3, 1997.
Current Situation: Lease agreement for the use of City Facility has been
submitted by VA PCS for approval by the City. VA PCS currently is leasing
space on two other City Water Tanks, Washington Heights and The Summit.
The monthly rental VA PCS would pay is $750 per month plus the increase in
the Consumer Price Index for the year ending July 31, 1998.
Issues:
A. Policy
B. Accountability/Liability
C. Need for continuous communication
D. Revenue
Alternatives:
Council approve a lease agreement in substantially the same form as
the attached lease agreement for leasing space on City owned facility
(Grandin Court Elevated Water Tank No. 1) as submitted by VA PCS.
Honorable Mayor and Members of City Council
LEASE AGREEMENTS FOR USE OF CITY FACILITIES
July 6, 1998
Page 2
Policy established by City Council to address the use of City
facilities will be utilized.
Accountability/Liability will be provided for through the lease
agreement.
3. Need for continuous communication service will be addressed.
Revenue for the use and maintenance of the site will be realized
by the City.
Council not approve lease agreement as set forth in Alternative IV. A
for use of City facility as submitted by VA PCS.
Policy established by City Council to address the use of City
facilities will not be utilized.
2. Accountability/Liability will not be an issue at this time.
Need for continuous communication service will not be
addressed.
4. Revenue will not be realized by the City.
V. Recommendation:
Council approve a lease agreement as provided for in Section IV. A. to
provide for the use of City facilities (Grandin Court Elevated Water Tank
No. 1) in accordance with City Policy by VA PCS, such lease to be approved
as to form by the City Attorney.
Respectfully Submitted,
City Manager
KBK/JHP, Jr./je
Attachment
cc: City Attorney
Director of Finance
City Clerk
Water Department Manager
Communications Manager
Zoning Administrator
VA PCS
LEASE AGREEMENT
COPY
This Lease Agreement ("Lease") is made this ~ day of ,1998, between the
City of Roanoke, Virginia, a Virginia Municipal Corporation ("Landlord" or "City") and Virginia
PCS Alliance, L.C., a Virginia Limited Liability Company (VA PCS), comprised of CFW
Communications Company, R&B Communications, Inc., Buggs Island Telephone Cooperative,
Hardy Communications, Inc., New Hope Telephone Company, North River Telephone Cooperative,
Pembroke Telephone Cooperative and Peoples Mutual Telephone Company, ("Tenant").
NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties
agree as follows:
Section 1. I.,~ased Premises.
Subject to the terms and conditions of this Lease and the City of Roanoke Policy as to
Wireless Telecommunications Facilities located on City Property dated January 21, 1997, Landlord
hereby leases to Tenant and Tenant leases from Landlord a portion of Landlord's property located
at:
The dead end of Creston Avenue, SW, City of Roanoke, Virginia, legally described
on attached Exhibit -1 subject to any and all existing easements and a portion of the
Grandin Court Elevated Water Tank No. 1, also known as the Creston Avenue
Elevated Water Tank No. 1, ("Structure") as more particularly shown on attached
Exhibit - 2 on which directional antennas, connecting cables, and appurtenances will
be attached and located, the exact location of each to be reasonably approved by the
Landlord, together with appurtenant nonexclusive easements and access fights, but
only that portion of Landlord's property and water tank where Tenant's equipment
and antennas are located and approved by Landlord is being leased to Tenant, as
shown on Exhibit - 3 ("Leased Premises").
Section 2. Term and Renewal.
The term of this Lease shall be four (4) years commencing on August 1, 1998, and expiring on
July 31, 2002. However, Tenant acknowledges and agrees that the Structure is scheduled to be
painted in July and August 1998 and that Tenant will not be allowed access to the Structure or
Leased Premises until the painting has been completed unless Landlord's representative allows in
writing such access prior to the completion of the painting. This Lease may be renewed for up to
two (2) five (5) year terms upon mutual agreement by the parties and subject to an increase in the
rental paymenta or compensation due the Landlord from the Tenant as the parties may agree
providing that th~ T~mnt provides the Landlord with notice of its intention to renew at least 180 days
prior to the expir~ion of the initial term of the Lease or any subsequent renewal term, but such
renewal shall be at the sole discretion of the Landlord and must be affirmatively accepted by the
Landlord. Furthermore, both the Landlord and the Tenant shall have the right, without penalty or
incurring any liability or damages to the other party for termination, to terminate this Lease at any
time upon 30 months prior written notice to the other party. Section 3. Rent.
As consideration for this Lease, Tenant shall pay Landlord rent in the amount of $750.00 plus
the increase in the Consumer Price Index for the prior year ending July 31, 1998, per month for each
property listed in Section 1, which shall be due and payable on the first day of each month and paid
at the Landlord's Office of Billings and Collections. The amount of rent to be paid by Tenant each
H:'~.GMI~AMODLE~DO<2 1
Lease year shall be increased annually by an amount equal to the increase in the Consumer Price
Index (CPI) for the prior year. The CPI as used herein shall mean the United States Bureau of Labor
Statistics, Consumer Price Index for Urban Consumer, all items for Washington, D.C.-Maryland-
Virginia(1982-1984= 100). The first such increase shall be effective as of the beginning of the second
year of the Lease and increase each year thereafter. If the CPI for the prior year is not available at
the start of any Lease year, when it does become available such increase will be paid retroactively to
the beginning of the Lease year and during each remaining month of that Lease year. If any rent is
not paid within fit~een days at~er its due date, then Tenant will pay a late charge equal to five percent
of the monthly payment. Upon any renewal of this Lease, this monthly rental charge is subject to
being increased in accordance with the mutual agreement of the parties. Section 4. Taxes and Other Charges.
In addition to payment of the rent as set forth above, Tenant shall timely pay all applicable real
estate or leasehold taxes, sales taxes, telecommunications taxes, utilities taxes, or any other taxes or
charges in connection with this Lease or the telecommunications services or facilities provided by the
Tenant or that the Tenant may be required by law or regulations to collect and pay. Any applicable
real estate or leasehold taxes shall be determined by City's Real Estate Assessor and Landlord will
provide appropriate notice and documentation of such taxes to Tenant if assessor does not provide
such notice directly to Tenant.
Section 5. Ado_ntion of City Policy.
The City of Roanoke's Policy as to Wireless Telecommunications Facilities Located on City
Property dated January 21, 1997, is hereby incorporated and made a part of this Lease by reference
and Tenant agrees to comply with all the provisions of that Policy. Section 6. Governmental Approval Contingency.
(a) Tenant Application. Tenant's right to use the Leased Premises is contingent upon
Tenant obtaining all certificates, permits, zoning and other approvals that may be required by any
federal, state, or local authority, for Tenant's use to take place at the Leased Premises
(MGovernmental Approvals"). Landlord agrees to reasonably cooperate with Tenant (at no cost to
Landlord) in its efforts to obtain such approvals, except that Landlord's agreement to cooperate shall
not in any way limit or interfere with the authority or discretion of any regulatory agency,
governmental body or authority, affiliated with Landlord, or of any employee, agent, or official of
Landlord in the conduct of their responsibility, authority, jurisdiction or decision making with respect
to any such Governmental Approval. Tenant, at its sole cost, shall also submit to Landlord, prior to
the installation of any of Tenant's equipment, a study by an engineer selected by mutual agreement
of Tenant and Landlord showing that the Structure is able to support Tenant's facilities to be installed
thereon as described in this Lease without prejudice to Landlord's use of the Structure or surrounding
property. Iftl~ T~mnt fails to obtain the above approvals or the study finds that the Structure cannot
support Tenant's t~h'ties without interference with Landlord's use of the Structure and without
impairing or jeopm'dizin8 the integrity or safety of the Structure that cannot be reasonably remedied
(at Tenant's expense), either the Landlord or Tenant may terminate this Lease immediately and
Landlord shall then promptly refund any rent paid to Landlord prior to said termination.
(b) Interference Study. Before obtaining a building permit, Tenant shall pay the
reasonable cost of a radio frequency interference study ("RF Study#) showing that Tenant's intended
use will not interfere with any existing communications facilities. The RF Study shall be conducted
by an independent qualified engineer selected by agreement of Landlord and Tenant. If the RF Study
finds that there is a potential for interference that cannot be reasonably remedied, either the Landlord
or the Tenant may terminate this Lease immediately by written notice to the other party given within
H :~.GM'rb-'~3DL ~i. IXIC 2
thirty (30) days of delivery of the RF Study to Landlord, and Landlord shall promptly refund to
Tenant all rent paid to Landlord prior to such termination.
(c) Non-apprQval. If any application necessary under Subsection 6(a) above is finally
rejected, or if any certificate, permit, license, or other Governmental Approval issued to Tenant is
canceled, expires, lapses, or is otherwise withdrawn or terminated by governmental authority prior
to Tenant commencing operation of its Antenna Facility (as described in this Lease) so that Tenant,
in its sole discretion, will be unable to use the Leased Premises for Tenant's intended purpose, Tenant
shall have the right to terminate this Lease by 30 days written notice to Landlord. Upon such
termination, the parties shall have no further obligations to each other, except that Tenant shall
restore the Leased premises in accordance with the terms of this Lease. Section 7. Tenant's Use,
(a) User Priority. Tenant agrees that the priorities of use, set forth in the City of
Roanoke's Policy referred to in Section 5, shall apply in the event of communication interference or
other conflict while this Lease is in effect, and Tenant's use shall be subordinate accordingly.
(b) Purpose. Tenant shall use the Leased Premises only for the purpose of installing,
maintaining (to include replacing), and operating a communications antenna facility, equipment,
cabinets and an accessory building, and uses incidental thereto for providing radio and wireless
telecommunication services which Tenant is legally authorized to provide to the public. Tenant's
communications antenna facility shall consist of antennas installed on the structure at a location
approved by Landlord, along with cables and appurtenances connected to an accessory building or
cabinet located on the Leased Premises ("Antenna Facilities") all as shown on attached Exhibit - 3.
Tenant shall use the Leased Premises in compliance with all applicable ordinances, statutes and
regulations of local, state and federal governmental agencies. Tenant's use of the Structure and
Leased Premises shall be NONEXCLUSIVE, and Landlord specifically reserves the right to allow
the Leased Premises and Structure to be used by other parties and to make additions, deletions, or
modifications to its own facilities on the Leased Premises and to the Structure. However, Landlord
agrees it will not lease Tenant's specific tower space or ground space to another potential user of
equal or lower priority status as Tenant.
(c) Construction. Before installing any Antenna Facilities on, or commencing any
construction on, or improvements to, the Leased Premises, Tenant shall pay for and deliver to
Landlord an evaluation carried out by a qualified professional the study called for in Section 6 (a)
which shall demonstrate that the Structure can safely and adequately support Tenant's antennas. The
cost of the evaluation must be paid by the Tenant within 30 days aider receiving written notice of the
cost. Tenant shall not install any improvements on the Leased Premises without the prior written
consent of Landlord. None of Tenant's antennas or other equipment will be allowed to extend any
higher than the w~t~ tank on the Leased Premises. Tenant shall submit to Landlord site plans and
construction drawh~ in adequate detail for Landlord to determine the location, nature, materials,
appearance and construction detail of the improvements ("Tenant's Plans#). Landlord shall notify
Tenant in writing within fourteen (14) working days of receipt of Tenant's Plans that Landlord
approves Tenant's Plans as submitted, approves Tenant's Plans with specified revisions, or rejects
Tenant's Plans. The reasons for any such rejection must be stated in detail along with a statement of
the action or measures needed to obtain approval.
(d) Operation. Tenant shall, at its sole cost and expense, operate and maintain the
Antenna Facilities in accordance with good engineering practices, and all applicable FCC rules and
regulations. Tenant's installation of the Antenna Facilities shall be in accordance with the Tenant
Plans approved by Landlord. Any damage done to the Leased Premises, the Structure, or any other
property of Landlord or any other person or property during installation or operation of the Antenna
H:~,AGMTS~ODLF..A. DOC 3
Facilities shall be repaired at Tenant's expense within 30 days after notification of damage. The
Antenna Facilities shall remain the exclusive property of Tenant, unless otherwise provided in this
Lease.
(e) Maintenance. Improvement Expenses. All modifications to the Leased Premises, and
ail improvements to Landlord's Property made for Tenant's benefit shail be at the Tenant's expense
and such improvements shall be maintained in a good state of repair by Tenant at Tenant's sole
expense. Except in the event of an emergency, Tenant shall provide written notice to Landlord not
less than seventy-two hours before commencing any maintenance or other construction on Landlord's
property and Tenant shall promptly restore Landlord's property after such work. Any portion of the
Antenna Facilities mounted on the Structure shall, at ail times and at Tenant's expense, be painted and
shail be the same color as the Structure or such other color as Landlord deems compatible with the
Structure. No advertisements shail be placed on the Antenna Facilities.
(f) Reolacements. Before Tenant may update or replace the Antenna Facilities, Tenant
must notify and provide to Landlord a detailed proposal for any such replacement facilities and any
other information reasonably requested by Landlord concerning the requested update or replacement,
including but not limited to, a technicai study consistent with any otherwise required under this Lease,
carried out at Tenant's expense.
(g) Drawings. Tenant shall provide Landlord with as-built drawings of the equipment and
improvements instailed on the Leased Premises showing the acmai location of ail Antenna Facilities
and of ail other improvements instailed on Landlord's property by Tenant in connection with this
Lease. The drawings shail be accompanied by a complete and detailed inventory of all equipment,
personai property, and Antenna Facilities to be placed on the Leased Premises, Structure, or other
property of Landlord in connection with this Lease.
(h) No Interference. Tenant shail, at its own expense, maintain any equipment on or
attached to the Leased Premises in a safe condition, in good repair and in a manner suitable to
Landlord so as not to conflict with the use of the property by Landlord or any other person. Tenant
shail not unreasonably interfere with the operations of any prior tenant using the Structure or with
Landlord's use of the Structure.
(i) Access. Tenant, at all times during this Lease, shail have access to the Leased
Premises in order to instail, operate, and maintain its Antenna Facilities. Tenant shail have access to
the Structure only with the approvai of Landlord or as expressly provided as shown on Exhibit - 3.
Unless access is provided pursuant to Exhibit - 3, Tenant shall request access to the Structure 24
hours in advance, except in an emergency, and Landlord's approvai shail not be unreasonably withheld
or delayed, flit is necessary for Tenant to have access to the Structure at some time other than the
normal working hour~ of Landlord, Landlord may charge Tenant for whatever expense, including
employee wag~, ~ Iamdlord may incur in providing such access. However, Tenant agrees that
it will obtain any tme~'y permission or authority from any third parties that may be needed to
access or get to the Leased Premises.
(j) Utilities. Tenant shall install utilities to serve the Antenna Facilities in the location
shown on Exhibit - 3 at Tenant's sole expense. Tenant shail separately meter ail utilities associated
with its use of the Leased Premises and shail promptly pay ail costs for such utility services.
(k) Additionai Users. It is the intent of Landlord that the Structure may be used by other
communications services providers at the sole discretion of Landlord subject to the requirements of
Section 20 of the Lease.
Section 8. Emergency Facilities or Removal.
In the event ofa naturai or man made disaster, in order to protect the health, welfare, and safety
of the community, Tenant may erect additionai Antenna Facilities and instail additionai equipment on
H:~AGMTS~M~.DOC 4
a temporary basis on the Leased Premises to assure continuation of service. Such temporary
operation shall not exceed 90 days unless Tenant obtains written approval from Landlord. However,
Landlord retains the right and privilege to remove any of Tenant's Antenna Facilities as the Landlord
deems necessary or appropriate in response to any public health or safety reasons. Section 9. Additional Maintenance Expenses.
Upon notice from Landlord, Tenant shall promptly pay to Landlord all additional reasonable
expenses incurred by Landlord to maintain the Structure or any other property of Landlord that are
caused by Tenant's use and occupancy of the Leased Premises. If Tenant fails to promptly repair any
damage to Landlord's property following Tenant's installation, construction or maintenance of the
Antenna Facilities, Landlord may, after 24 hours written notice to Tenant, complete needed
restoration or maintenance at Tenant's expense, except in cases of an emergency in which case no
notice to Tenant is required. Tenant will reimburse such cost to Landlord within 30 days of notice
of said cost.
Section 10. Advances in Technolo~v.
As technology advances and improved antennas are developed which are routinely used in
Tenant's business, Landlord may require, in its sole discretion, that Tenant replace existing antennas
with the improved antennas if the new antennas are more aesthetically pleasing or otherwise foster
a public purpose, as long as the installation and use of the improved antennas are practical and
technically feasible at the location of the Leased Premises and will not materially change the operation
and coverage of Tenant's equipment.
Section 11. Additional Structures.
Tenant acknowledges that Landlord may permit additional structures to be installed on the
property described on Exhibit - 1 and Landlord's property adjacent to the Leased Premises. Tenant
shall permit such structures to be placed immediately adjacent to Tenant's building (if any) and will
allow attachments to its building so as to give the appearance that all buildings or structures are a
connected facility. Such attachments shall be made at no cost to Tenant and shall not compromise
the structural integrity of Tenant's building or other improvements on the Leased Premises.
Section 12. Relocation or Removal of Facilities.
Within thirty (30) days following written notice from the City, Tenant shall, at its own expense,
temporarily or permanently remove, relocate, change or alter the position of any Antenna Facilities
on the Leased Premises whenever the City shall have determined that such removal, relocation,
change or alteration is reasonably necessary for:
(a) The construction, repair, maintenance or installation of any City facilities or other
public improvement in or upon the Leased Premises; or
(b) The operations of the City or other governmental entity in or upon the Leased
Premises.
In such case, Te~t shall be entitled to a reduction in rent if its Antenna Facilities are not able
to be used. Such reduction shall be in proportion to how much of the Antenna Facilities Tenant can
use. If Tenant°s use of the its Antenna Facilities is materially affected by complying with the
Landlord's notice for a period of greater than 30 days, Tenant may terminate this Lease upon giving
1 $ days written notice to Landlord, subject to Tenant's duty to restore the Leased Premises as set
forth in Section 17. However, if Tenant is required to remove its Antenna Facilities from the Leased
Premises under this Section 12, Tenant may erect and maintain on the Leased Premises, at a location
approved by the City, a temporary mobile antenna that does not extend any higher than the height of
the water tank on the Leased Premises. Such mobile antenna shall only be permitted to remain on
the Leased Premises for a period not to exceed 120 days from the date the Tenant's equipment is
properly removed from the water tank on the Leased Premises and the temporary antenna shall
H:~.G~ODLEA. DOC 5
comply with all applicable laws, ordinances, zoning and other regulations and shall not interfere with
Landlord's use of the Leased Premises. Tenant shall give Landlord 14 days notice of the use of any
such mobile antenna.
Section 13. Indgmnificati0n.
(a) Tenant agrees and binds itself to indemnify, keep and hold the City, its officers, agents,
employees and volunteers free and harmless from any and all claims, causes of action, damages, costs
(including attorney's fees), or any liability on account of any injury or damage of any type to any
persons or property growing out of or directly or indirectly resulting from any act or omission of
Tenant, including but not limited to: (1) Tenant's use of the public ways or other areas of the City in
connection with this Lease Agreement; (2) the acquisition, construction, reconstruction, erection,
installation, operation, maintenance, repair or extension of Tenant's Antenna Facilities; (3) the
Tenant's exercise of any fight or privilege granted by or under this Lease or any License/Franchise;
or (4) the failure, refusal or neglect of Tenant to perform any duty imposed upon or assumed by
Tenant by or under this Lease or any License/Franchise. In the event that any suit or proceeding shall
be brought against the City at law or in equity, either independently or jointly with Tenant on account
of anything set forth above, Tenant, upon notice given to it by City, will defend the City in any such
action or other proceeding, at the cost of the Tenant; and in the event of any settlement or final
judgment being awarded against the City, either independently or jointly with Tenant, then Tenant
will pay any such settlement or judgment or will comply with such decree, pay all reasonable costs
and expenses of whatsoever nature and hold the City, its officers, agents, employees and volunteers
harmless therefrom.
(b) The Tenant shall protect, indemnify, and hold harmless the City from any and all
demands for fees, claims, suits, actions, causes of action, or judgments based on the alleged
infringement or violation of any patent, invention, article, arrangement, or other apparatus that may
be used in the performance of any work or activity arising out of the use of any Antenna Facilities or
the provision of telecommunications service. Section 14. Hazardous Materials.
While on or near City's property or easement or in its performance pursuant to this Lease Tenant
shall not transport, dispose of or release any hazardous substance, material, or waste, except as
necessary in performance of its work under this Lease and in any event Tenant shall comply with all
federal, state, and local laws, rules, regulations, and ordinances controlling air, water, noise, solid
wastes, and other pollution, and relating to the storage, transport, release, or disposal of hazardous
material, substances or waste. Regardless of City's acquiescence, Tenant shall indemnify and hold
City, its officers, agents, employees and volunteers harmless from all costs, claims, damages, causes
of action, liabilities, fines or penalties, including reasonable attorney's fees, resulting from Tenant's
violation of this paragraph and agrees to reimburse City for aH costs and expenses incurred by City
in eliminating or tnmaedying such violations. Tenant also agrees to reimburse City and hold City, its
officers, agents, employees and volunteers harmless from any and aH costs, expenses, attorney's fees
and all penalties or civil judgments incurred by or obtained against any of them as a result of Tenant's
use or release of any hazardous material, substance or waste onto the ground or otherwise, or into
the water or air from, near or upon City's premises. Section 15. Insurance,
(a) Requirement of insurance. Tenant shall, at its expense, obtain and maintain during the
life of the Lease insurance and bonds required by this Lease. Any required insurance and bonds shall
be effective prior to the beginning of any work by Tenant within the City.
(b) Commercial General Liability_. Tenant shall maintain during the life of its Lease
Commercial General Liability insurance coverage on an occurrence basis insuring against all claims,
HSAGMTShhJODLEA. DOC 6
loss, cost, damage, expense or liability from loss of life or damage or injury to persons or property
arising out of any of the work or activity under or by virtue of its Lease or arising out of the Lease.
The minimum limits of liability for this coverage shall be $1,000,000 combined single limit for any
one occurrence and $1,000,000 aggregate.
(c) ¢gntractual Liability. Tenant shall maintain during the life of its Lease broad form
Contractual Liability insurance including the indemnification obligation set forth in this Lease if it is
not included in the Commercial General Liability insurance coverage in Co) above.
(d) Workers' Compensation. Tenant shall maintain during the life of its Lease Workers'
Compensation insurance covering Tenant's statutory obligation under the laws of the Commonwealth
of Virginia and Employer's Liability insurance for all its employees engaged in work under its Lease.
Minimum limits of liability for Employer's Liability shall be $100,000 bodily injury each occurrence;
$500,000 bodily injury by disease (Policy limit); and $100,000 bodily injury by disease (each
employee). With respect to the Workers' Compensation and Employer's Liability coverage, the
Tenant's insurance company shall waive rights of subrogation against the City, its officers, agents,
employees and volunteers.
(e) Automobile Liability. Tenant shall maintain during the life of its Lease Automobile
Liability insurance. The minimum limit of liability for such insurance shall be $1,000,000 combined
single limit applicable to owned or non-owned vehicles used in the performance of any work under
its Lease.
(0 Umbrella Coverage. The insurance coverages and amounts set forth in subsections
Co), (c), (d) and (e) of this Section may be met by an umbrella liability Policy following the form of
the underlying primary coverage in a minimum amount of $1,000,000. Should an umbrella liability
insurance coverage Policy be used, such coverage shall be accompanied by a certificate of
endorsement stating that it applies to the specific Policy numbers indicated for the insurance providing
the coverages required by subsections Co), (c), (d) and (e), and it is further agreed that such statement
shall be made a part of the certificate of insurance furnished by Tenant to the City.
(g) Evidence of Insurance. All insurance shall meet the following requirements:
(1) The Tenant shall furnish the City a certificate or certificates of insurance
showing the type, amount, effective dates and date of expiration of the
policies. The City shall be notified of any deductible greater than 10% of the
policy limit and such deductible shall be subject to approval of the City, which
shall not be unreasonably withheld. However, this deductible requirement
shall not apply to pre-funded/fully-funded deductible programs upon proper
documentation acceptable to the City of Roanoke's Risk Manager.
(2) The required certificate or certificates of insurance shall include substantially
the following statement: "The insurance covered by this certificate shall not
be canceled or materially altered, except after thirty (30) days written notice
has been provided to the City of Roanoke."
(3) Except for Workers' Compensation coverage and Employer's Liability
coverage, the required certificate or certificates of insurance shall name the
City of Roanoke, its officers, agents, employees and volunteers as additional
insureds in connection with this Lease Agreement.
(4) Insurance coverage shall be in a form and with an insurance company
approved by the City which approval shall not be unreasonably withheld. Any
insurance company providing coverage under this Lease shall be authorized
to do business in the Commonwealth of Virginia.
H:~,GMTS~MODLEA. DOC 7
(h) Bond. Tenant shall post and maintain for the life of its Lease a performance bond in
favor of the City in the amount of $7,500 per site. The bond shall be issued by a bonding company
approved by the City and authorized to do business in Virginia. Section 16. Damage or D~struction.
(a) ~ due to no fault of Tenant, the Antenna Facilities are destroyed or damaged so as
to, in Tenant's judgment, substantially impair Tenant's effective use of the Antenna Facilities, Tenant
may terminate this Lease upon 30 days' written notice to Landlord, which notice must be given within
thirty (30) days of the date of such destruction or damage. If Tenant so terminates this Lease, Tenant
shall be entitled to reimbursement of prepaid rent covering the period subsequent to the date of
termination.
(b) ffthe Antenna Facilities are destroyed or damaged due to any action or fault of the
Tenant, the Tenant shall promptly replace or repair the Antenna Facilities, repair or replace any
damaged or destroyed property of Landlord and continue to pay rent to Landlord.
Section 17. Lease Termination.
(a) Events of Termination. Except as may otherwise be provided in this Lease, this Lease
may be terminated by either party upon sixty (60) days written notice to the other
party as follows:
(1) by either party upon a default of any covenant or term hereof by the other
party, which default is not cured within thirty (30) days of receipt of written
notice of the default (without, however, limiting any other rights of the parties
pursuant to any other provisions hereof);
(2) subject to the provisions of Section 6 of this Lease, by Tenant for cause if it
is unable to obtain or maintain any license, permit or other Governmental
Approval necessary for the construction and/or operation of the Antenna
Facilities or of Tenant's business;
(3) by Tenant for cause if the Leased Premises is or becomes unacceptable for
technological reasons under the Tenant's Antenna Facilities' design or
engineering specifications or the communications systems to which the
Antenna Facilities belong;
(4) by Landlord if it determines that Landlord needs the use of the Leased
Premises for its communications needs. Provided, however, Tenant shall have
60 days to provide Landlord with reasonable and workable solutions that
would resolve the matter and that such solutions would be able to be
implemented at no cost to Landlord within a 180 day period of time from the
date Landlord gave notice to Tenant. It will be the Landlord's decision, in its
discretion, to determine if such proposed solutions by Tenant should be
implemented. If no solutions are proposed by Tenant or Landlord does not
ac~t such proposed solutions, Tenant will have twenty-four (24)months
from the date of Landlord's original notice to Tenant under this subsection or
the remaining portion of the Lease, whichever is less, to remove its Antenna
Facilities and restore the Leased Premises as required by this Lease;
(5) by Landlord, if Landlord determines that Tenant has failed to comply with
applicable ordinances, or state or federal law, or any conditions of any of the
Government Approvals. Such failure shall be a default of Tenant's obligations
under the terms of this Lease. However, Tenant shall have thirty days from
the date of any notice to correct such default;
HAAGMTS~MODL~DO~ 8
(6) by Landlord if it determines that the Structure is structurally unsound,
including, but not limited to, consideration of the age of the Structure,
damage or destruction of all or part of the Structure due to any cause
whatsoever, or any factors relating to the condition of the Leased Premises;
or
(7) by either party upon 30 months notice as set forth in Section 2.
(b) Notice 0fTcrmination. The parties shall give notice of termination in writing. Tenant
shall be liable to Landlord for all rent, additional consideration and taxes under this Lease for the
period of this Lease prior to said termination date, except as set forth in Sections (ifa) and 6(b).
(c) Tenant's Liability_ for Early Termination. If Tenant terminates this Lease other than
of right as provided in this Lease, or if Landlord terminates this Lease as its remedy for Tenant's
default of its obligations hereunder, Tenant shall pay to Landlord as liquidated damages for early
termination 150°,4 of the unpaid annual rent for the Lease year in which the termination occurs, unless
Tenant terminates this Lease during the last year of the Term (or the current Renewal Term), in which
event Tenant shall be liable for 100% of the unpaid Rent for that Lease year. However, Tenant shall
remain liable for any other damages, expenses, or costs Landlord may be entitled to.
(d) Site Restoration. If this Lease is terminated or not renewed, Tenant shall have 60 days
from the termination or expiration date to remove its Antenna Facilities and related equipment from
the Leased Premises, to repair the Leased Premises to their condition prior to installation of the
Antenna Facilities, ordinary wear and tear excepted. Upon commencement of this Lease, Tenant shall
deposit with Landlord a bond or cash in the sum of $7,500.00, per site as required in Section 15 (h),
which shall include coverage for the timely removal of the Antenna Facilities, and related equipment,
and the repair and the restoration of the Leased Premises and Landlord's property to the reasonable
satisfaction of Landlord. If Tenant's Antenna Facilities and related equipment are not removed to the
reasonable satisfaction of Landlord, they shall be deemed abandoned and shall become the property
of Landlord and Tenant shall have no further rights thereto or the Landlord shall have the right to
remove such items and charge the Tenant the cost of such removal and/or disposal of such items.
Tenant has notified Landlord that the following entities have an interest in the Antenna Facilities and
related equipment because of financing arrangements with Tenant:
Rural Telephone Finance Cooperative
2201 Cooperative Way
Herndon, VA 20171
If Landlord removes the Antenna Facilities or related equipment, other than in the case of an
emergency, I.,~dlord must give written notice to the listed entities at the addresses provided,
informing them th~ the Antenna Facilities and/or related property have been removed and will be
deemed abandot~d if not claimed by said entities and the storage fees and other reasonable costs paid
within thirty (30) chsys.
Section 15, Limitation of Landlord's Liability,
The Landlord, its officers, agents, or employees shall not be liable to Tenant for any damages of any
type or loss or interruption of any of Tenant's business or telecommunications services caused by any
acts, omissions, or actions of Landlord, whether negligent or otherwise. Furthermore, if Landlord
terminates this Lease other than as of right as provided in this Lease or by law, or Landlord causes
interruption of the business of Tenant, or otherwise breaches this Lease, to the extent Landlord may
be held liable to Tenant, Landlord's liability for damages to Tenant shall be limited to only the actual
and direct costs of equipment removal, and shall specifically exclude any recovery for value of the
H 5AGMT~%MOD127.A. DOC 9
business of Tenant as a going concern, present or furore expectation of profits, loss of business or
profits, or any other related damages of Tenant.
Section 19. Tem_t~orary Interruptions of Service.
ff Landlord determines that continued operation of the Antenna Facilities would cause or
contribute to an immediate threat to public health and/or safety (except for any issues associated with
human exposure to radio frequency emissions, which is regulated by the federal government),
Landlord may order Tenant to discontinue its operation. Tenant shall immediately comply with such
order. Service shall be discontinued only for the period that the immediate threat exists. If Landlord
does not give prior notice to Tenant, Landlord shall notify Tenant as soon as possible after its action
and give its reason for taking the action. Landlord shall not be liable to Tenant or any other party for
any interruption in Tenant's service or interference with Tenant's operation of its Antenna Facilities
regardless of the cause or fault of Landlord. If the discontinuance extends for a period greater than
three days, either consecutively or cumulatively, within a thirty day period, Tenant shall have the right
to terminate this Lease in accordance with Section 17 above or to agree with Landlord to a prorated
reduction of rent.
Section 20. Tenant Interference.
(a) With Landlord's Property_. Tenant shall not interfere with Landlord's use of the Leased
Premises or Landlord's property adjacent to the Leased Premises or the Structure. Tenant shall cease
all such actions which unreasonably and materially interfere with Landlord's use thereof no later than
48 hours aider receipt of written notice of the interference from Landlord. If Tenant's cessation of
such action is material to Tenant's use of the Leased Premises and such cessation frustrates Tenant's
use of the Leased Premises as determined by Tenant in its sole discretion, Tenant shall have the
immediate right to terminate this Lease.
(b) With Higher Priority_ Users. ff Tenant's Antenna Facilities cause impermissible
interference with higher priority users as set forth in Subsection 7(a) above, Tenant shall take all
measures necessary to correct and eliminate the interference. If the interference cannot be eliminated
within 48 hours after receiving Landlord's written notice of the interference, Tenant shall immediately
cease operating its Antenna Facilities and shall not reactivate operation, except intermittent operation
for the purpose of testing, until the interference has been eliminated. If the interference cannot be
eliminated within 30 days a/ter Landlord's written notice, Landlord may at its option terminate this
Lease immediately.
(c) Interference With User of Equal or Lesser Priority. If Tenant's Antenna Facilities
cause impermissible interference with users of equal or lesser priority as Tenant, Tenant and other
user(s) shall cooperate and exercise 8ood faith and their best efforts to eliminate such interference.
However, the responsibility for eliminating such interference shall be on the user who was the last one
to be allowed on ~ Leased Premises. If such interference cannot be eliminated within 30 days after
written notice from Landlord or from the other user, the user who has the responsibility for
eliminating such interference shall cease operating its Antenna Facilities and remove them from the
Leased Premises within a reasonable period of time and restore the Leased Premises as called for by
the Lease.
(d) Interference Study - New O~:cupants. Upon written notice by Landlord that it has a
bona fide request to Lease or use the Leased Premises or an area in close proximity to the Leased
Premises, Tenant agrees to provide Landlord, within thirty (30) days of the notice, the radio
frequencies cUrrently in operation or to be operated in the future of each transmitter and receiver
installed and operational on the Leased Premises at the time of such request. Landlord may then have
an independent, registered professional engineer of Landlord's choosing perform the necessary
H:~a~r~oDt~oc 10
interference studies to determine if the new applicant's frequencies will cause harmful radio
interference to Tenant. Landlord shall require the new applicant to pay for such interference studies.
Section 21.
This Lease, and the fights hereunder, may not be sold, assigned, or transferred at any time by
Tenant to Tenant's affiliates or subsidiaries or to any person controlling, controlled by, or under
common control with Tenant except upon prior written notice to Landlord. As to other parties, this
Lease may not be sold, assigned, or transferred without the written consent of Landlord, such consent
not to be unreasonably withheld. For purposes of this paragraph, an 'affiliate" or "subsidiary" means
an entity in which Tenant owns greater than a 50% interest. Landlord hereby consents to the
assignment by Tenant of its rights under this Lease as collateral to any entity which provides financing
for the purchase of the equipment to be installed at the Leased Premises. Unless expressly agreed to
by Landlord, any assignee of Tenant hereunder, must first receive FCC or state regulatory agency
approvals and acquire or succeed to Tenant's radio communications business, and must assume all
obligations of Tenant under this Lease. Tenant may sublease the Leased Premises only with the prior
written consent of Landlord. However, in all cases Tenant will continue to remain liable for all
obligations under this Lease.
Section 22. Condemnation.
In the event the whole of the Leased Premises is taken by eminent domain, this Lease shall
terminate as oftbe date title to the Leased Premises vests in the condemning authority. Ifa portion
of the Leased Premises is taken by eminent domain, either party shall have the right to terminate this
Lease as of the date of transfer of title, by giving thirty (30) days' written notice to the other party.
In the event of any taking under the power of eminent domain, Tenant shall not be entitled to any
portion of the award paid for the taking and Landlord shall receive the full amount of such award.
Tenant hereby expressly waives any right or claim to any portion thereof. Although all damages,
whether awarded as compensation for diminution in value of the Leasehold or to the fee of the Leased
Premises, shall belong to Landlord, Tenant shall have the right to claim and recover from the
condemning authority, but not from Landlord acting as Landlord, such compensation as may be
separately awarded or recoverable by Tenant on account of any and all damage to Tenant's business
and any costs or expenses incurred by Tenant in removing its equipment, personal property, Antenna
Facilities, and Leasehold improvements, and any relocation expenses. Section 23. Notices,
All notices hereunder must be in writing and shall be deemed validly given if sent by certified
mail, return receipt requested, or by a nationally recognized overnight courier, addressed as follows
(or any other address or facsimile number that the party to be notified may have designated to the
sender by like notice) or if sent by facsimile to the facsimile number set forth below:
Landlord, to:
City of Roanoke
City Manager
364 Municipal Building
215 Church Avenue SW
Roanoke, Virginia 24011
Attn: W. Robert Herbert
Fax No. 540-853-1138
With a copy to:
Kit B. Kiser, Director of Utilities and Operations
354 Municipal Building
215 Church Avenue SW
Roanoke, VA 24011
If to Tenant, to:
Virginia PCS Alliance, L.C.
c/o CFW Wireless Inc.
1150 Shenandoah Village Drive
Waynesboro, VA 22980
Attn: Tom Whitaker, Director - Network Operations
Fax No. 540-932-2210
Notice shall be deemed delivered upon the date of personal service, two days at~er deposit in the
United States mail, the day aider delivery to a nationally recognized overnight courier, or upon the
date of confirmation of a facsimile transmission. Section 24. Miscellaneous.
(a) If either party is represented by a real estate broker in this transaction, that party shall
be fully responsible for any fee due such broker and shall hold the other party harmless from any
claims for any commission by such broker.
(b) Each party agrees to cooperate with the other in executing any documents (including
a Memorandum of Lease in substantially the form attached as Exhibit 4) necessary to carry out the
intent and purposes of this Lease. Either party may record the Memorandum of Lease, but neither
party may record the Lease.
(c) If any term of this Lease is found to be void or invalid, such invalidity shah not affect
the remaining terms of this Lease, which shall continue in full force and effect. The parties intend that
the provisions of this Lease be enforced to the fullest extent permitted by applicable law.
Accordingly, the parties agree that if any provisions are deemed not enforceable, they shall be deemed
modified to the extent necessary to make them enforceable.
(d) The persons who have executed this Lease represent and warrant that they are
duly authorized to execute this Lease in their representative capacities as indicated.
(e) The submission of this document for examination does not constitute an offer to
Lease or a reservation of or option for the Leased Premises and shall become effective only upon
execution by both Tenant and Landlord.
(f) This Lease may be executed in any number of counterpart copies, each of which shall
be deemed an original, but aH of which together shaH constitute a single instrument.
(8) The parties understand and acknowledge that Exhibit - 3 (the sketch of the Antenna
Facilities) may be attached to this Lease in preliminary form. Accordingly, the parties agree that upon
the preparation ora ~ more complete exhibit, Exhibit - 3 may be replaced by the parties with a
final, more complete exhibit, which exhibit shaH be agreed to and conformed by the parties.
(h) Tenant shall at all times comply with all applicable federal, state, and local laws,
ordinances, and regulations.
(i) The terms, conditions, provisions and undertakings of this Lease shall be binding upon
and inure to the benefit of each of the parties hereto and their respective successors and assigns.
(j) The paragraph Captions and Headings in this Lease are for convenience and reference
purposes only and shall not affect in any way the meaning or interpretation of this Lease.
(k) Tenant shaH not discriminate on the basis of race, religion, color, sex or national origin
in its employment practices, contracting or provision of services.
.:~AG,~oo~r~ooC 12
(1) By virtue of entering into this Lease, Tenant agrees and submits itself to a court of
competent jurisdiction in the City of Roanoke, Virginia and further agrees that this Lease is controlled
by the laws of th~ Commonwealth of Virginia or any applicable federal laws and that all claims,
disputes, and other matters shall be decided only by such court according to the laws of the
Commonwealth of Vh'ginia or any applicable federal laws.
(m) Tenant agrees that the Landlord's waiver or failure to enforce or require performance
of any term or condition of this Lease or the Landlord's waiver of any particular breach of this Lease
by the Tenant extends to that instance only. Such waiver or failure is not and shall not be a waiver
of any of the terms or conditions of this Lease or a waiver of any other breaches of the Lease by the
Tenant and does not bar the Landlord from requiring the Tenant to comply with all the terms and
conditions of the Lease and does not bar the Landlord from asserting any and all rights and/or
remedies it has or might have against the Tenant under this Lease or by law.
(n) This Lease constitutes the entire agreement and understanding of the parties, and
supersedes all offers, negotiations and other agreements. There are no representations or
understandings of any kind not set forth herein. Any amendments to this Lease must be in writing
and executed by both parties.
IN WITNESS WHEREOF, the parties have executed this Lease by the following
signatures.
ATTEST:
LANDLORD:
City of Roanoke
City Clerk BY:
Witness:
By.
Printed Name
Title
TENANT:
Virginia PCS Alliance, L.C.
A Virginia Limited Liability Company
Authorized Member
Walter M. Zirkle, Vice President and Chief
Operating Officer
CFW Wireless Inc.,
Managing Partner for Virginia PCS
Alliance, L.C.
Approved as to Form:
City Attorney
Approved as to Execution
City AttorneY
H:~.GMTS~ODLF. A.IXIC 13
Appropriation and Funds Required for
this Contract Certified
Director of Finance
Date Ac, ct. #
Commonwealth of Virginia
of , to-wit:
The foregoing Lease was acknowledged before me this ~ day of
by for the City of Roanoke, for and on behalf of said
Corporation.
,1998,
Municipal
My commission expires:
Notary Public
Commonwealth of Virginia
of , to-wit:
The foregoing Lease was acknowledged before me this ~ day of ,1998,
by for Virginia PCS Alliance, L.C., for and on behalf of said Virginia
Limited Liability Company.
My commission expires:
Notary Public
Mary F. Parker, CMC/AAE
c~ c~rk
CITY OF ROANOKE
Office of the City Clerk
July 24, 1998
File #28-29-166-468
8andre H. Eakin
~pmy c~y C~rk
W. Robert Herbert
City Manager
Roanoke, ~f~rsjnia
Dear Mr. Herbert:
I am attachin~ copy of Ord/nance No. 33925-072098 authorizing the donation and conveyance of an
easement across City-owned property located at the comer of Jamison Avenue and 14th Street,
S. E., identified as Offic/al Tax No. 4220316, to Appalachian Power Company; for the purpose of
extending the existin~ overhead electric power line to provide electric service to an adjacent property,
upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the
City of Roanoke on first reading on Monday, July 6, 1998, also adopted by the Council on second
readi~ on Monday, July 20, 1998, and will be in full force and effect ten days following the date of
its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Ml~:lo
Attachmem
pc:
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Charles M. Huffine, City Engineer
C:~JULY'20.WPD
W. Robert Herbert
July 24, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
James Grigsby, Fire-EMS Chief
Billy W. Southall, Deputy Fire Chef/Operations
Sarah E. Fitton, Engineering Coordinator
C:MULY20.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33925-072098.
AN ORDINANCE authorizing the donation and conveyance of an
easement across City-owned property identified by Official Tax No.
4220316 to Appalachian Power Company, upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are hereby authorized to execute and
attest, respectively, in a form approved by the City Attorney, the
necessary document donating and conveying an easement to
Appalachian Power Company across City-owned property located at the
corner of Jamison Avenue and 14th Street, S.E., bearing Official
Tax No. 4220316, for the purpose of extending the existing overhead
electric power line to provide electric service to an adjacent
property, upon certain terms and conditions, as more particularly
set forth in the report of the Water Resources Committee dated July
6, 1998.
ATTEST:
City Clerk.
July 6, 1998
Report No. 98-342
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Easement on City Owned Property - Appalachian Power Company
Fire Station No. 6 - Tax No. 4220316
The attached staff report was considered by the Water Resources Committee at its regular
meeting on June 15, 1998. The Committee recommends that City Council authorize the
execution of the appropriate document granting an easement across City-owned property to
Appalachian Power Company, in accordance with conditions stated in the attached report:
Respectfully submitted,
Chairperson
Water Resources Committee
LFW:KBK:afm
Attachment
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
George C. Snead, Director of Public Safety
Charles M. Huff'me, City Engineer
Delores D. Daniels, Assistant to City Manager for Community Relations
Billy W. Southall, Deputy Fire Chief/Operations
Sarah Fitton, Engineering Coordinator
Report No. 98-342
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
June 15, 1998
TO:
FROM:
~ember~, Water Resources Committee
t,~~r,~E:)irector, Utilities and Operations thru
'~-VV. Robert'l~'~rbert, City Manager
SUBJECT:
EASEMENT ON CITY OWNED PROPERTY
APPALACHIAN POWER COMPANY
FIRE STATION NO. 6 - TAX NO. 4220316
Background in chronological order is as follows:
Fire Station No. 6 is located at the corner of Jamison Avenue and 14th Street,
SE.
Appalachian Power Company (APCO) provides electric service to the Fire
Station through overhead facilities. The current power line ends on the Fire
Station property. See attached plat.
II.
Current situation is as follows:
Construction of a new Rite Aide on the site adjacent to the Fire Station is
currently underway.
An easement across Fire Station property has been requested by APCO in
order to extend the line to provide electric service to the adjacent parcel.
APCO has agreed to relocate said facilities one time, if necessary, at the sole
expense of the grantee.
III.
Issues in order of importance are:
A. Need
B. Timing
Members, Water Resources Committee
EASEMENT ON CITY OWNED PROPERTY
APPALACHIAN POWER COMPANY
FIRE STATION NO. 6 - TAX NO. 4220316
June 15, 1998
Page 2
IV. Alternatives in order of feasibility are:
Water Resources Committee recommends that City Council authorize thL;
execution of the appropriate document, in a form approved by the City Attorney,
granting an easement to APCO across City-owned property. Said easement
shall be for the purpose of extending the existing overhead electric power line
to provide electric service to the adjacent parcel.
Need for easement to allow extension of the electric power line is met.
Timing to allow extension as soon as possible is met.
Water Resources Committee does not recommend that City Council authorize-;
the execution of the appropriate document, in a form approved by the City
Attorney, granting an easement to APCO across City-owned property. Said
easement shall be for the purpose of extending the existing overhead electric
power line to provide electric service to the adjacent parcel.
1. Need for easement to allow extension of electric power line is not met.
2. Timing to allow extension as soon as possible is not met.
Water Resources Committee recommends that City Council authorize execution of
the appropriate document granting an easement across City-owned property to
Appalachian Power Company, in accordance with Alternative "A".
WRH/KBK/SEF
Attachments
CC:
City Attorney
Director of Public Works
Director of Utilities and Operations
Director of Public Safety
Assistant to City Manager for Community Relations
City Engineer
Deputy Fire Chief/Operations
Engineering Coordinator
MAP SECT. 278 C3
FIRE STATION
No. 6
CITY OF ROANOKE, VIRGINIA
T. D. 665020
OVERHEAD LINE
EXISTING POLE
278-5264
PROPOSED OVERHEAD
. LINE
APPALACH ! AN POWER COMPANY
CENTRAl. VIRGINIA REGION
ROANOKE, VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
CITY OF ROANOKE
m
~"'" LMA ! ~',,. 4'-23-98
'"'" MJM ! ~..~, AS SHOWN
OR~WING NO. R- 3332
Mary; F. Parker, CMCIAAE
C~y Clerk
CITY OF ROANOKE
Office of the City Clerk
July 24, 1998
File #5-28-29-166-468
8andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33928-072098 authorizing the donation and conveyance of an
easement across City-owned property at the Roanoke Centre for Industry and Technology to
Appalachian Power Company, said property identified as Official Tax No. 7230101, for the purpose
of relocating and extending the existing overhead electric power line to avoid a proposed future
detention basin and to provide dectric service to the City's new horse stables for the mounted patrol,
upon certain terms and conditions. The abovereferenced measure was adopted by the Council of the
City of Roanoke on first reading on Monday, July 6, 1998, also adopted by the Council on second
reading on Monday, July 20, 1998, and will be in full force and effect ten days following the date of
its second reading.
MFP:lo
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
pc:
James D. G-risso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Charles M. Huffine, City Engineer
C:UULY20.WPO
W. Robert Herbert
July 24, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
James Crrigsby, Fire-EMS Chief
Billy W. Southall, Deputy Fire Chief/Operations
Sarah E. Fitton, Engineering Coordinator
E. Douglas Chitmm, Economic Development Administrator
C:UULY20.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33928-072098.
AN ORDINANCE authorizing the donation and conveyance of an
easement across City-owned property at the Roanoke Centre for
Industry and Technology to Appalachian Power Company, upon certain
terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and City Clerk are hereby authorized to execute and
attest, respectively, in a form approved by the City Attorney, the
necessary document donating and conveying an easement to
Appalachian Power Company across City-owned property located at the
Roanoke Centre for Industry and Technology, bearing Official Tax
No. 7230101, for the purpose of relocating and extending the
existing overhead electric power line to avoid a proposed future
detention basin and provide electric service to the City's new
Horse Stables for the mounted patrol, upon certain terms and
conditions, as more particularly set forth in the report of the
Water Resources Committee dated July 6, 1998.
ATTEST:
City Clerk.
II ()RDC)-AI~('¢)-I! I
REC~i'v~O
CITYFt~.,~'_ ''.. -'~r:~
P4:40
July 6, 1998
Report No. 98-344
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Easement on City Owned Property - Appalachian Power Company
RCIT Horse Stables - Tax No. 7230101
The attached staff report was considered by the Water Resources Committee at its regular
meeting on June 15, 1998. The Committee recommends that Council authorize the execution of
the appropriate document granting an easement across City-owned property to Appalachian Power
Company, in accordance with conditions stated in the attached report.
Respectfully submitted,
Water Resources Committee
LFW:KBK:afm
Attachment
CC:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
George C. Snead, Director of Public Safety
Charles M. Huffine, City Engineer
Delores D. Daniels, Assistant to City Manager for Community Relations
E. Douglas Chittum, Economic Development Administrator
Sarah Fitton, Engineering Coordinator
Report No. 98-344
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
June 15, 1998
Mem~,r~Water Resources Committee
'~B. Kiser, Dire~t~]~lt~s and Operations thru
W. Robert Herbe~Manager
EASEMENT ON CITY OWNED PROPERTY
APPALACHIAN POWER COMPANY
RCIT HORSE STABLES - Tax No. 7230101
Background in chronological order is as follows:
Land conveniently located to Route 460 East was acquired for industrial
development in 1989, now known as Roanoke Centre for Industry and
Technology (RCIT).
Stable facilities for the City's horse mounted patrol have been leased since
1993. Present stable is located at 1615 Cleveland Avenue, SW.
II.
Current situation is as follows:
A. Lease for current stable will expire September 30, 1998.
Plans for construction of a permanent stable facility on a site near the proposed
detention basin in RCIT have been developed.
An easement across RCIT property has been rec!uested by APCO in order to
relocate an existing power line to avoid the proposed detention basin and
provide electric service to the new stable.
III.
Issues in order of importance are:
A. Need
B. Timing
Members, Water Resources Committee
EASEMENT ON CITY OWNED PROPERTY
APPALACHIAN POWER COMPANY
RCIT HORSE STABLES
June 15, 1998
Page 2
IV. Alternatives in order of feasibility are:
Water Resources Committee recommends that City Council authorize the
execution of the appropriate document, in a form approved by the City Attorney,
granting an easement to APCO across City-owned property. Said easement
shall be for the purpose of relocating the existing electric power line to provide
electric service to the proposed police horse stable.
1. Need for easement to allow relocation of the electric power line is met.
2. Timing to allow relocation as soon as possible is met.
Water Resources Committee does not recommend that City Council authorize
the execution of the appropriate document, in a form approved by the City
Attorney, granting an easement to APCO across City-owned property. Said
easement shall be for the purpose of relocating the existing electric power line
to provide electric service to the proposed police horse stable.
1. Need for easement to allow relocation of electric power line is not met.
2. Timing to allow relocation as soon as possible is not met.
Water Resources Committee recommends that City Council authorize execution of
the appropriate document granting an easement across City-owned property to
Appalachian Power Company, in accordance with Alternative "A".
WRH/KBK/SEF
CC:
City Attorney
Director of Public Works
Director of Utilities and Operations
Director of Public Safety
Assistant to City Manager for Community Relations
City Engineer
Economic Development Administrator
Engineering Coordinator
I
i
i
i
/
EXISTINGiPOLE
251-157,
/
PROPOSED POWER LINE
PROPOSED DETENTION POND
EXISTING
.." ROANOKE CITY HORSE STABLES
OVERHEAD ~I~E-
AND DETENTION POND
MAP 5780 251A
CITY OF ROANOKE, VIRGINIA
T. D. 665020
O' 50' 100'
I I '1
200'
APPALACHIAN PO~/ER CONPANY
CENTRAL VIRGINIA REGION
ROANOKE VIRGINIA
PROPOSED RIGHT OF WAY
ON PROPERTY OF
CITY OF ROANOKE
"-- "" TJM ~,t, 5-27-98
~" ""' MJM ~,-,, AS SHOWN
s~,T .--L. ~" _..J ....
DRAWING NO.
R-5541
Mary F. Parker, CMCIAAE
C~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 24, 1998
File #57
Sandm H. Eakin
Deputy C~y C~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
20, 1998, Council Member Hudson inquired about the time table for repaving certain City
streets; whereupon, the Mayor requested that you meet with Mr. Hudson to discuss the
matter.
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
C:UULY20.WPO
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y Ck~rk
July 24, 1998
8andre H. F. akin
Deputy City Clerk
File #51-54..67-72.144.183
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, Jul;
20, 1998, Council Member Swain requested a status report on the following matters:
removal of junk vehicles,
removal of dilapidated structures,
weed control,
removal of discarded items from rental properties such as
refrigerators, tires, etc.,
City's tree planting program,
cost to the City of collecting litter,
removal of homeless persons from City streets, and
illegal housing of domestic animals.
The Mayor requested that you, or your rePresentative, meet with Mr. Swain to address his
concams.
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
C:UULY20.WPO
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
Ck rk
· llndm H. Eakin
Deputy City Clerk
July 24, 1998
File #178
W. Robert Herbert
City Manager
Roanoke, Virginia
Wilbum C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Herbert and Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July 20, 1998,
residents appeared before Council in opposition to a proposal of Habitat for Humanity in the Roanoke
Valley to construct approximately 34 houses in the Westview Terrace section of the City. Residents
expressed concern that they did not receive timely notification of the project, devaluation of existing
property in the area, and the proposed Habitat houses will not be compatible with other houses in
the neighborhood. The matter was referred to you for report to Council on Monday, August 3, as
follows:
The City Attomey was requested to determine the City's legal involvement,
if any.
The City Manager was requested to facilitate discussions between
Westview Terrace representatives and representatives of Habitat for
Humanity in the Roanoke Valley.
Habitat for Humanity was requested to stop construction on the building
site during the intedm time period.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Mr. Kermit E. Plummer, 1652 Garstland Ddve, N. W., Roanoke, Virginia 24017
Gregory Feldmann, President, Habitat for Humanity, 1701 Cleveland Avenue, $. W.,
Roanoke, Virginia 24016
C:MULY20.WPO
0UL.-21'981TUE) 18:20
GtTY MANAGERS OFFICE
TEL:HO 853 1138
'98 Jill_ 22 A9 : iO
Office of t1~ City Manager
July 21, 1
The Honorable David A. Bpwers, Mayor
and Members of City Council
Roanoke, Virginia i
Dear Mayor Bowers and Members of City Council:
Subject: Habitat tbr Humanity
After considerable ~ougM and consultation, I trove contacted the Conflict Resolution
Center (C.R.C.) to determine it' they could serve as mediators between ttabitat for Humanity and
residents of the Westview Terrace neighborhood.
I have spoken with]Mr. Kermit Plummer and. in addition, I have contact~ Habitat
membexs David Feldmanni and David Camper (using voice mail). Mr. Plummet has informed me
that Habitat will hold an elecutive board meetin[ on Wednesday, July 22, and will inform tl~
neighborhood of how ~hey;intend to proceed. Mr. P!umme~ also indicated that he did not spt~k
for the entire neighborhood but saw my suggestion as a positive move.
This afternoon, I am sending Mr. Feldmann, Mr. Camper and Mr. Plummet a letter to
request a response to the city's off~ to acquire an outside mediator. I will notify you as soon as a
I receive an answer from both parties. My hope is that both parties can proceed as swiftly as
possible to resolve this matter. This is for your information only and requires no action. Plcase
contact mc if you have an~, qoestion~.
W. Robin Herbert
WRH:ap
COl
Mary F. Parker, City Clerk
Wilbm-n C. Diblin~, Jr., City Attomcy
James D. Ori~so, Director of Finance
William F. Clark, ~irector of Public Works
Roo~364 Munlclp~Soull~ 215 Ch~cn Avenue. SW. Roonoim. Vlrglnto 24011-1591 (540)85.1-2333 FAX(Sa0)853-1138
~V~L.-21'981TUE) 18:20 CITY MANAGERS OFFICE TEL:540 853 1138 P. 003
Office of the City Manoger
July21,1998
K~nuit Plummet
1652 Garstland Dr. N.W.
Roanoke, Virginia 24017
Oreg Feldlnann
Presidem
Habilat for H~manity
1701 Clevciand Ave.
Roanoke, Virginia 24016
Dear Mr. pi-miner and Mr. Feldroann:
It wu a pleasure speaking to you this morning, Mr. Plummet, in person, and Mr.
Feldmann, by voice mail, r~gardial~ the city's offer to provide outside mediation through the
Conflict Resolution Center. As 1 indicat~l earlier, the city would be responsible for payment of
any services rendered by the Center. My understanding, from discussions with Mr. Plummer, is
that your organizations would be willing to talk after Habitat's executive board meets this week.
I hope that both parties will contact my office if the city's oft~ of outside mediation is
acceptable. I am including some background information regardin8 the Cemt~. Roanoke City
8ovemment has used the Center successfully in the past and their expertise has proven to be
invaluable.
Please understand that I am not dictating, in any way, that you milize their services, but I
mn merely offering this option in thc spirit of goodwill. In addition, t want to ensure that both
parties receive the best mediation services available ia the Roanoke Valle.
Although I will be taking my son to his college orientation over the next two days, I will
be in contact with my office by phone. If both p,~tics agree to utilize the services of an outside
mediator, I will have Ms. Gerry Ann Bier, executive director for the Center, contact each oryou
to schedule thc first m~/nl~
Again, it is my hope that both parties can reach an a~cnt as soon as possible. Please
do not hesitate to contact me if you have any additional questions.
Room 364 Munlcl~O~ Soutl~ 21$Chus~h Av~nue, S.W. ~,V~ 2~11.1~1 (~ 853-2333
C~;www CI.r~no~.vo.ut
J~-2i-l~ 18:3~ ~0 ~3 11~ ~
FAX (,54O) 853-1 lac
P. 03
dUL. 21'98(TUE) 18:21 CITY MANAGERS OFFIGE
¢
TEL:540 853 1138
.P. 004
Sincerely,
W. Robert Herbert
City Manager
WRH:ap
Enclosu~
cc: The. Honorable David A. Bowers, Mayor
and Members of City Council
Mary F. Parker, City Clerk
Wilbum C. Dibling, Jr., City Attorney
James D. Orisso, Din~ctor of Finane~
James D. Ritchie, Assistant City Manager
William F. Clark, Director of Public Works
JUL-21-1998 18:3~ 5~ 85~ 11~8 P.~4
0~L.-21'981TUEI 18:20
CITY MANAGERS OFFICE
TEL:540 853 1138
P. O01
City of Roanoke
City Manager's Office
W. Robert Herbert, City Mannlter
,lame. O. Rltehit, Assistant City Manacer
Angelita Y. Piemmer, Public information Offit~r
Deborah J! Moses, Assistant to the City Manager for SptcJ~l Projects
Doiores C. ihhieis, Assi. st~nt to the City Mnuapr for Communit~ Rdations
FAX TRANSMITTAL
Date: 7/21/98 i
TO; The tlonorab]~e ~avid
Ao
No. of Pages_
Bowers and Members of City Council
From: w. Robert
Notes A:
Don't forpt to~isit th,, City ofRoano~'s Webs~te at b .Im'd/w~v-ci-roanok~va-us
215 ~ureb Avenue S.W., Room 36d, Roanoke, Virginia 24011
Phone (MO) 003-2.333 - Fax (Sd0) 803-1138
Office of the City Manager
July 21, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Habitat for Humanity
After considerable thought and consultation, I have contacted the Conflict Resolution
Center (C.R.C.) to determine if they could serve as mediators between Habitat for Humanity and
residents of the Westview Terrace neighborhood.
I have spoken with Mr. Kermit Plummer and, in addition, I have contacted Habitat
members David Feldmann and David Camper (using voice mail). Mr. Plummer has informed me
that Habitat will hold an executive board meeting on Wednesday, July 22, and will inform the
neighborhtmd of how they intend to proceed. Mr. Plummer also indicated that he did not speak
for the entire neighborhood but saw my suggestion as a positive move.
This afternoon, I am sending Mr. Feldmann, Mr. Camper and Mr. Plummer a letter to
request a response to the city's offer to acquire.an outside mediator. I will notify you as soon as a
I receive an answer from both parties. 'My hope'is that both parties can proceed'as swiftly as
possible to resolve this matter. This is for your information only and requires no action. Please
contact me if you have any questions.
W. Robert Herbert
WRH:ap
cci
Mary F2 Parker, City Clerk
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roanoke,va.us
Office of the Cit? ~'nn~'a~
July 21, 1998
Kerrnit Plummer
1652 Garstland Dr. N.W.
Roanoke, Virginia 24017
Greg Feldmann
President
Habitat for Humanity
1701 Cleveland Ave. S.W.
Roanoke, Virginia 24016
Dear Mr. Plummer and Mr. Feldmann:
It was a pleasure speaking to you this morning, Mr. Plummet, in person, and Mr.
Feldmarax, by voice maiL, regarding the city's offer to provide outside mediation through the
Conflict Resolution Center. As I indicated earlier, the city would be responsible for payment of
any services rendered by the Center. My understanding, from discussions ,$4th Mr. Plummer, is
that your organizations would be willing to talk after Habitat's executive board meets this week.
I hope that both inrties will contact my office if the city's offer of outside mediation'is
acceptable. I am including some background informatiOn regarding the Center. Roanoke City
government has used the Center successfully in the past and their expertise has proven to be
Please understamt that I am not dictating, in ami way, that you mili~e their services, but
am mealy offering this option in the spirit of goodwill. In addition, t want to ensure that both
parties receive the .best mediation services available in the Roanoke Valley.
Although I will be taking my son to his college orison over the next two days, I will
be in conlact with my office by phsme, tf both partita aging ta.~ servi_¢~ of an outside..
mediator, I will have Ms. Gerry Ann Bier, executive director for the Centex, contact each of you,
to schedule the fn'st meeting.
Again, it is my hope that both parties can reach an agreement as soon as possible. Please
do not hesitate to contact me if you have any additional questions.
Room 364 Municipal South 215 Church Avenue, S.W Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (5afl ;:: ';
CityWeb:www o .roanoke va.us
WRH:ap
Enclosure
CC.'
The Honorable David A. Bowers, Mayor
and Members of City Council
Mary F. Parker, City Clerk
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
James D. Ritchie, Assistant City Manager
William F. Clark, Director of Public Works
Sincerely,
W. Robert Herbert
City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 27, 1998
File #51
Mr. Richard Nichols
Southeast Action Forum
1620 Kirk Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Nichols:
Your communication expressing concern with regard to the proposed expansion of the Rescue
l~_~on of Roanoke, Inc., in the southeast community, was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, July 20, 1998.
On motion, duly seconded and adopted, the communication was received and fded.
Sincerely,~ C.~~.C /~~
City Clerk
Ml~:lo
Enclosure
p¢~
Mary Ellen Goodlatte, Attorney, Glenn, Feldmann, Darby & Goodlatte, P. O. Box 2887,
Roanoke, Virginia 24001
H:~GEN~ULY20.WI3O
July 14, 1998
Southeast Action Forum
1015 lamison Ave., S.E.
Roanoke, VA 24013
Mayor and Members of City Council, thank you for allowing us to come before you to
express our concerns about the revitalization of our neighborhood and the role of the Rescue
Mission in our community.
I know that you recognize the importance of neighbor:hoods to the health and vitality of
Roanoke City. I've heard many of you express your commitment to improving neighborhoods
during speeches and debates. And City Council's Vision Statement talks about the importance of
quali~7 of life. We agree that improving neighborhoods and our downtown is important for
maintaining the quality of life Roanoke enjoys, attracting people back to the City, increasing our
property values, and increasing our tax base. It is with these things in mind that I've come to
bring to your attention some concerns the southeast residents and residents of neighborhoods
throughout the city have with the Rescue Mission and its expansion plans.
The Rescue Mission serves a vital need in our community. We recognize that Roanoke
would be worse off without its programs to help homeless people and families. Unfortunately, the
ResCue Mission and other facilities like it tend to have negative effects on the surrounding
neighborhoods and downtown. We are looking for ways they can provide for the needy and still
be good neighbors. Before you allow the Rescue Mission's expansion, we are asking that they
addre,~ these concerns.
A major community concern is with the behavior of some of the Rescue Mission clients.
Specifically, loitering, public drunkenness, panhandling, destruction of property, and disorderly
conduct. It is not uncommon in our neighborhood for residents and theh' children to have to see
people urinating and relieving themselves in public. Our neighborhood has had problems with
vacant houses catching on fire because vagrants break in. This environment makes our
neighborhood and the nearby downtown area attractive to other crimes like prostitution, drug
dealing, robbery, and assaults.
We are trying to improve our community and raise our children in good homes. We are
trying to set good examples and teach our children right from wrong. I know you'll agree that all
of our children deserve to grow up in a loving, safe place. Obviously the conditions we live in
aren't safe and are a bad influence. Businesses are being impacted too. Many of our businesses
are leaving the area, complaining about the vagrants and customers being afraid to come to the
We have other concerns but aren't going to go on and on here. We just wanted to make
you aware of that many neighborhoods have concerns about the Rescue Mission's expansion
before the issue causes a lot of political controversy. We want you to make an informed decision
that will be in the best interest of the Southeast neighborhood, downtown, and Roanoke as a
whole.
Temple C. Moore
P.O. Box 8335
Roanoke, VA 24014
July 15, 1998
Southeast Action Forum
Richard Nichols
1620 Kirk Ave. SE
Roanoke, VA 24013
Re: Roanoke Rescue Mission
Dear Mr. Nichols:
At your request I am writing you of our feelings on the
Rescue Mission.
Over the years, the actions of the people they attract
to the Mission have been very bad. The alcoholics hang
around our building, using the sides of the building as
a bathroom, which requires constant clean up. They discard
wine bottles, throwing many on the roof, which creates pro-
blems on cleaning. My tenants constantly complain and are
threatening to leave due to these ,problems. When I was
operating my business there, we required the girls who
might be working late to call the Roanoke Police before
they left the office as a safety measure for them.
They are not good neighbors.
Trustee - Moore Associates
This letter is to express my support for the Southeast
Action Forum in their efforts to oppose expansion of the City
Rescue Mission. The wishes or desires of businesses, whether they
be commercial or charitable cannot be allowed to lessen the
quality of life for neighborhood residents or devalue their
property. I believe building dormitories for the express purpose
of housing drug addicts can in no way benefit the existing
residents of Southeast Roanoke. Anyone who thinks it's a noble
cause should volunteer to put it in their backyard, we'd rather
have a grocery store in ours.
espectfu~ly,
David Chopski
Wonder Drug Southeast Pharmacy
1224 Jamison Ave
Roanoke, Va. 24013
WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING , BUT LOSING!
WE WILL LOSE FAMILIES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMILIES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMILIES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMH.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMILIES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!! ..
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.[ES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
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MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMILIES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
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MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNIT~S. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
WE TI-IE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNIT~S. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!!
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WE THE COMMUNITY OPPOSE THE EXPANSION OF THE
RESCUE MISSION. ROANOKE CITY IS FAST BECOMING A
MAGNET FOR VAGRANTS FROM ALL OVER SURROUNDING
COMMUNITIES. ROANOKE CITY IS NOT GAINING, BUT LOSING!
WE WILL LOSE FAMII.IES AND BUSINESS, THEY WILL
LEAVE THE CITY. LETS DO SOMETHING BEFORE IT IS TO LATE.
LETS UNITE!! /qX),OAg~..S3.':
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APRIL 1998
Southeast News Letter/Questionnaire
The Southeast Action Forum is a Neighborhood Association, part of Neighborhood Partnership. It is just a
way of Southeast residents to get together to talk about, and solve community issues.
*FF IS OPEN TO THE PUBLIC*
I.) What is going on in Southeast?
A-- Clean Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
B- S.E.A.F.(old fLrehouse) has recently had gutters put on the building.
C- There's talk ora new bank at the old First Union, located at 9th Street and Jamison Ave. SE.
D- 9th Street Galaxy has been tom down, a CVS drug store is going to be built in its place.
E- Rite Aid is being built on 13th Street SE
F- Explore Park is raising money to put up markers for Tutelo Indians.
G- Rescue Mission has obtained zoning, permitting them to build their store there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
2.) What S.E.A.F. is trying to do; Please state if you agree or disagree:
A)
B)
C)
D)
The S.EA.F says that a substance abuse shelter isn~ needed in this area. Agree (Disagre~'xt
Property Value would go down if the shelter is buik. ~ Disagree
This area would benefit with a park for neighborhood children, not a substance abu_se_shelter.
~ Disagree
Do you as a Southeast resident, agree or disagree with these statements and why?
APRIL 1998
Southeast News Letter/Questionnaire
The Southeast Action Forum is a Neighborhood Association, part of Neighborhood Parmership. It is just a
way of Southeast residents to get together to talk about, and solve community issues.
*IT IS OPEN TO THE PUBLIC*
I.) What is going on in Southeast?
A-- Clean Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
B-- S.E.A.F.(old firehouse) has recently had gutters put on the building. '
C-- There's talk ora new bank at the old First Union, located at 9th Street and Jamison Ave. SE.
D- 9th Street Galaxy has been torn down, a CVS drug store is going to be built in its place.
E- Rite Aid is being built on 13th Street SE
F- Explore Park is raising money to put up markers for Tutelo Indians.
G- Rescue Mission has obtained zoning, permitting them to build their store there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
Please state if you agree or disagree:
The S.E.A.F says that a substance abuse shelter isn~ needed in this area.
Property Value would go down if the shelter is built.
2.) What S.E.A.F. is trying to do;
A)
Disagree
Disa~ee
This area would benefit with a park for neighborhood children, not a substance abuse shelter.
A.A.A.A.A.A.A_ ~ Disagree
D) Do you as a Southeast resident, agree or disagree with these statements and why?
i ne S.E.A..F. believes the Rescue Mission means to do good, but this area has enough to deal w~th. lLets/'~
concentrate on what our problems are now, nstead oeadding to them.
3')~0t~ fi'°m 1 P'm' un?! 4 P'm', the/~'l~- is holding a Fi~Pol' r~'o~
uonations are accepted ~e~'c n Day.
4.) There will be a Community Yard Sale on June 20th at 9:00 a.m. Call 982-2845 to reserve a spot.
$5.00 donation-bring your own table
$10.00 donation-rents table
(Ram date- June 27th)
Please join our Forum. We meet every 1st Tuesday of'the month (7:30 p.m.) at 1015 Jamison Ave SE
(at the old fire house)
Please red, pond to the issue on the Rescue Mission we need to know. If you have any concerns, please contact:
RICHARD OR CHRISTINE
982-2845 343-8776 ~
APRIL 1998
Southeast News Letter/Questionnaire
The Southeast Action Forum is a Neighborhood Association, part of Neighborhood Parmership. ~t is just a
way of Southeast residents to get together to talk about, and solve community issues~
*IT IS OPEN TO THE PUBLIC*
I.) What is going on in Southeast?
A-- Clean Valley Day was March 28th. S.EA.F. cleaned the City Cemetery on Tazewell Ave. SE
B- S.E.A.F.(old firehouse) has recently had gutters put on the building.
C- There's talk ora new bank at the old First Union, located at 9th Street and lamison Ave. SE.
D- 9th Street Galaxy has been tom down, a CVS drug store is going to be built in its place.
E- Rite Aid is being built on 13th Street SE
F- Explore Park is raising money to put up markers for Tutelo Indians.
G- Rescue Mission has obtained zoning, permitting them to build their store there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
2.) What S.EA.F is trig to do; Please state if you agree or disagree:
A)
B)
C)
D)
The S.E.A.F says that a substance abuse shelter isn~: needed in this area. ~ Disagree
Property Value would go down if the shelter is built. ~ Disagree
This area would benefit with a park for neighborhood children, not a substance abuse shelter.
)Disagree
Do you as a Southeast resident, agree or disagree ~ these statements and why?
The S.E.A.F. believes the Rescue Missi66 means to do good, but this area has enough to deal ~i'. Lets
concentrate on what our problems are now, instead of adding to them.
3.) On May 20th fxom 1 p.m. until 4 p.m., the S.E.A.F. is holding a Fire and Police Appreciation Day.
Donations are accepted.
4.) There will be a Community Yard Sale on June 20th at 9:00 a.m. Call 982-2845 to reserve a spot.
$5.00 donation-bring yom' own table
$ l 0.00 donation-rents table
(Rain date- Sune 27th)
Please join our Forum. We meet every 1st Tuesday of the month (7:30 p.m.) at 1015 Jamison Ave SE
(at the old fire house)
Please re~pond to the issue on the Rescue Mission we need to know. If you have any concerns, please contact:
RICHARD OR CHRISTINE
982-2845 343-8776
APRIL 1998
Southeast News Letter/Questionnaire
The Southeast Action Forum is a Neighborhood Association, part of Neighborhood Partnership. It is just a
way of Southeast residents to get together to talk about, and solve community issues.
*IT IS OPEN TO THE PUBLIC*
I.) What is going on in Southeast?
A-- Clean Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
B- S.E.A.F.(old firehouse) has recently had gutters put on the building.
C- There's talk of a new bank at the old First Union, located at 9th Street and Jamison Ave. SE.
D- 9th Street Galaxy has been tom down, a CVS drug store is going to be buitt in its place.
E- Rite Aid is being built on 13th Street SE
F- Explore Park is raising money to put up markers for Tutelo Indians.
G- Rescue Mission has obtained zoning, permitting them to build their store there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
2.) What S.E.A.F. is trying to do; Please state if you agree or disagree:
A) The S.E.A.F says that a substance abuse shelter isn't needed in this area.
B) Property Value would go down if the shelter is built.
~ Disa~ee
~ Disagr~
c)
This area would benefit with a park for neighborhood children, not a substance ab~_e~r.
Disagree
Do you as t~.,Southeast resident, agree 9r disagree witl~, these state~entsjand why?
The S.E.A.F. believes the Rescue Mission means to do good, bnt this area has enough to deal with. Lets
concentrate on what our problems are now, instead of adding to them.
3.) On May 20th from 1 p.m. until 4 p.m., the S.E.A.F. is holding a Fire and Police Appreciation Day.
Donations are accepted.
4.) There will be a Community Yard Sale on June 20th at 9:00 a.m. Call 982-2845 to reserve a spot.
$5.00 donation-bring your own table
$10.00 donation-rents table
(Rain date- June 27th)
Please join our Forum. We meet every 1st Tuesday of the month (7:30 p.m.) at 1015 Jamison Ave SE
(at the old fire house)
Pl_~_se respond to the issue on the Rescue Mission we need to know. If you have any concerns, please contact:
RICHARD OR CHRIST[NE
982-2845 343-8776
APRIL 1998
Southeast News Letter/Questionnaire
'~~a~t Action Forum is a Neighborhood Association, part of Neighborhood Partnership. It is just a
way of Southeast residents to get together to talk about, and solve community issues.
"' *IT IS' OPEN TO THE PUBLIC*
~ is going on in Southeast?
A- Clean Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
B- S.E.A.F.(old firehouse) has recently had gutters put on the building.
. C- There's talk ora new bank at the old First Union, located at 9th Street and Jamison Ave. SE.
1~- 9th Street Galaxy has been tom down, a CVS drug store is going to be built in its place.
:~-~,~ Aid is being buik on 13th Street SE
~ F' EklJlore Park is raising money to put up markers for Tutelo Indians.
G- Resone Mission has obtained zoning, permitting them to build their store there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
~2~)~--'S:E:A.F. istryingto do; Please state ifyou agree or disagree:
A) The S.E.A.F says that a substance abuse shelter isn~ needed in this area.
B) Property Value would go down if'the shelter is built.
Agree Disagree
Agre/e Disagree
This area would bene~t with a park for neighborhood children, not a substance abuse shelter.
A~,~, Disagree
Do you as a Southeast resident, agree or disagree with these statements and why?
I think the Subst,~nce abuse sheltes sould be built in Roanoke
county as we are belnE used as a holde~lbg area for all of the
transets and underdesireables in the Roanoke V~lley. Why us?
The S.E.A.F. believes the Rescue Mission means to do good, but this area has enough to deal with. Lets
concentrate on what our problems are now, instead of adding to them.
3.) On May 20th from 1 p.m. until 4 p.m., the S.E.A.F. is holding a Fire and Police Appreciation Day.
Donations are accepted.
4.) There will be a Community Yard Sale on June 20th at 9:00 a.m. Call 982-2845 to reserve a spot.
$5.00 donation-bring your own table
$10.00 donation-rents table
(Rain date-- June 27th)
Please join our Forum. We meet every 1st Tuesday of the month (7:30 p.m.) at 1015 Jamison Ave SE
(at. the old fire house)
Please respond to the issue on the Rescue Mission we need to know. If you have any concerns, please contact:
RICHARD OR CHRISTINE
982-2845 343-8776
~O
APRIL 1998
Southeast News L6 er/Questionnaire
Action Forum is a Neighborhood Association, part of Neighborhood Partnership. It is just a
Wa~/:of Southeast residents to get together to talk about, and solve community issues.
*IT IS OPEN TO THE PUBLIC*
lng on in Southeast?
~,~~ Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
~~ATF.(old f:uehouse) has recently had gutters put aa the building.
~'s talk of a new bank at the old First Union, lOCated at 9th Street and Jamison Ave. SE.
' ~gth Street Galaxy has been tom down, a CVS drug store is going to be built in its place. -~:~ Aid is being built on 13th Street SE
~~lore Park is raising money to put up markers for Tutelo Indians.
~~e Mission has obtained zoning, permitting them to build their swre there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
.F. is trying to do; Please state if you agree or disagree:
S.E.A.F says that a substance abuse shelter im~ needed in this area.
isagree
' Value would go down if the shelter is bulk. ~~e~isagree
area would benefit with a park for neighborhood children, not a substan~r..
._______ffisa~ee
as a Southeast resident, agree with these and. why?
believes the Rescue Mission means to do good, but this area has enough to deal with. Lets
aa what our problems are now, instead of adding to them.
;; ~i~:' ' $5.00 donation-bring your own hable
· ' ~.join our Forum. We meet every 1 st Tu,sday · ~~old fire house)
ond~ the issue on the Rescue M/ss/on we need to know.
' 20th from 1 p.m. until 4 p.m., the S.E.A.F. is holding a Fire and Police Appreciation Day.
be a Community Yard Sale on June 20th at 9:00 a.m. Call 982-2845 to reserve a spot.
our Forum. We meet every 1st Tuesday of the month (7:30 p.m.) at 1015 lamison Ave SE
If you have any concerns, please contact:
CHRISTINE
343-8776
APRIL 1998
Southeast News Letter/Questionnaire
' ~east action Forum i~a Neighborhood Association, part of Neighborhood Parmership. It ia just a way of Southeast residents to get together to talk about, and solve community issues.
*IT IS OPEN TO THE PUBLIC*
:L) What is going on in Southeast?
A- Clean Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
:B- S.E.A.F.(old firehouse) has recently had gutters put on the building.
- ~-- There's talk ora new bank at the old First Union, located at 9th Str~ and Jamison Ave. SE.
~ !_~ 9th Street Galaxy has been tom down, a CVS drag store is going to be built in its place.
_ ~ ~.-.~lore Park is raising money to put up markers for Tutelo Indians.
i~-:~i '/~ pJ~me Mission has obtained zoning, permitting them to build their store there. They also want to
.~' build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
is t ng to do; Please if you ,gree or d:gree:
·~ ''"-'i'A)" lne S.E.A.F says that a substance abuse shelter im~ need6d in this area. ~ Disagree
~"?Property; ,. Value would go down if the shelter is built. ~ Disagree
· {2) ~ TI~ area would bonefit with a park for neighborhood childr~, not a mbstan
~;;D) Opy~ a Southeast r~ident, am~_ or ~d~a~ith these statements and whyS, .
-i~ 1 ~-_'~'r'' noli'v, es m, .cue lvns,,on me~: to d~ good, but this ar~ has .enough~to dl~,l .with. ~s-
~i~[~'Umne°a'wnat°urpr°blemsaren°w'instead°faddingtothem ~ ~ *'- ~ ' :'~' ' -
m 1 p.m..u~il 4 pan., th~- .-k'~'..~.V~o~'~ec~
"?~!~ ~ ~Wffi' _bo_'.'~ _Community Yard Sale on June 20th ~ 9:00 a.m. Call 982-2M5 to reserve a sp~." '-' '
r;~ '"" $f:00 donation-bring your own table
.'i~! $10.00 donation-rents table
~.~:;..:. ~ (Rain date- June 27th)
;~~ our Fbrurn. We meet every 1st Tuesday of'the month (7:30 p.m.) at 1015 Jamison Ave SE
APRIL 1998
Southeast News Letter/Questionnaire
The Southeast Action Forum is a Neighborhood Association, part of Neighborhood Partnership. It is just a
way of Southeast residents to get together to talk about, and solve community issues.
*IT IS OPEN TO THE PUBLIC*
I.) What is going on in Southeast?
A-- Clean Valley Day was March 28th. S.E.A.F. cleaned the City Cemetery on Tazewell Ave. SE
B- S.E.A.F.(old firehouse) has recently had gutters put on the building.
C- There's talk ora new bank at the old First Union, located at 9th Street and Jamison Ave. SE.
D- 9th Street Galaxy has been torn down, a CVS drug store is going to be built in its place.
E- Rite Aid is being built on 13th Street SE
F- Explore Park is raising money to put up markers for Tutelo Indians.
G- Rescue Mission has obtained zoning, permitting them to build their store there. They also want to
build a substance abuse shelter for women and children on the comer of 4th Street and Dale Ave. SE
2.) What SE.A.F. is trying to do; Please state if you agree or disagree:
A) The S.E.A.F says that a substance abuse shelter isnl needed in this area. A~ Disagree
B) Property Value would go down if the shelter is built. ~bDisagree
C) This area would benefit with a park for neighborhood children, not a substance abuse shelter.
isagree
D) ~Do yo9 as a Southeast resident, agree~or disagree with these statements and why*
The S.E.A.F. believes the Rescue MissiOn means to do good,t' but this area h,~s e. ntoud ,o deal with. Lets t_~_ ,c~,"'~ .~-
concentrate on what our problems are now, instead of adding to them.
3.) On May 20th fi-om 1 p.m. until 4 p.m., the S.E.A.F. is holding a Fire and Police Appreciation Day.
Donations are accepted.
4.) There will be a Community Yard Sale on June 20th at 9:00 a.m. Call 982-2845 to reserve a spot.
$5.00 donation-bring your own table
$10.00 donation-rents table
(Rain date- June 27th)
Please join our Forum. We meet every 1st Tuesday of the month (7:30 p.m.) at 1015 Jamison Ave SE
(at the old fire house)
Please respond to the issue on the Rescue Mission we need to knox:,. If you have any concerns, please contact:
· RICHARD OR CHRISTINE
~ /.~/~a ~ ~,. 982-2845 343-8776
Mission's clientele
abuse neighborhood
THE ALLEYS in the Southeast '
neighborhood next to the Rescue Mis-
sion are being used and abused, and
our children see filth in many forms.
You teach your children right from
wrong, but they see otherwise. Vi*hat is
our choice? Put up with this abuse? Sell
the homes we love?
If this neighborhood doesn't want a
substance-abuse shelter built here, that
is what should matter -- not allthe
supporters who donate money or
homes. They don't live here and wit-
ness what is going on.
What is the Rescue Mission doing
for this neighborhood? Tearing down
our okier l~omes, lowering our ~operty
me ~ong ton, even the city pays to pick
up after th~ mission.
Yes, the Rescue Mission does help
many people in need, but there also are
a few who are destroying our neighbor-
hood. By adding this shelter, it is just
adding to our problems. And it isn't fair
or right that this neighborhood suffers
and pays the consequences.
I respect what the Rescue Mission
is doing. I was homeless at one time
with two small children. But this neigh-
borhood needs some respect, too.
CHRISTINE PROFFITT
ROANOKE
GFDG Fax : 540-224-8050 Jul 20 10:44
MARYBLL~N F. OOODLATTE
Di~¢t Dl~l ($40) 224-I~018
~-nwfl
July 20, 1998
HAND DELIVERED
Mi'. W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue SW
Roanoke, Virginia 24011
Re: The Rescue Mission
Dear Bob:
We represent The Rescue Mission in connection with tis future rezoning request
to permit the development and operation of the Women's Recovery Center, a twclvc-
month, faith-based, residential recovery program for women suffer/n8 from substance
abuse, who have children.
Even though the formal rezoning process ha~ not yet begun, The Rescue
Mission has been meeting with its neighbors, including the Southeast Action Forum,
and City planners. Along the way, it has received much input and has made changes to
its con.pt to address neighborhood concerns.
In addition to many individual meetings with residcnts, bbc;Rescue M/satori
hosted a neighborhood-wide meeting at its facility over a year ago, in order to share its.
plans with thc communi~ and receive community comment. There have been at least
two othcr~)ccasions when IheRescue Mission-met, formally, with the members of the
SOutheast Action Forum. Thc.last famud.meeting:occurredin April, when I gave thc
Forum an update on the Rescue Mission's plans. In addition, representatives of the
Rescue Mission have been attending each scheduled meeting of the Southeast: Action
Forum in order to be responsive to community concerns.
GFDG Fax : $40-224-80S0 Ju! 20 10:44
(~LENi~7, F~LDMANN, ~)AI~]~¥ ~ OOODLATTE
Mr. W. Robert Herbert
July 20, 1998
Page 2
It is very importmu to the Rescue Mission that it listen to and accommodate its
neighbors. 'l~le Mission has been part of its Southeast neighborhood for the past fifty
years. As a result of neighborhood complaints about litter and debris which the Rescue
Mission heard during these meetings, the Rescue Mission started a campaign over a
year ago to clean-up the streets and alleys in a wide area around the Mission. Weekly,
residents of the Mission and Mission volunteers spread out over a wide area, picking up
neighborhood. This effort stretches way beyond the Rescue Mission property, for
which it is clearly responsible, modeling good citizenship for its community.
We realize that there are some who vociferously oppose any Rescue Mission
expansion. We understand that Mr. Richard Nichols who is President of the Southeast
Action fromm and who opposes the Rescue Mission's plans, wishes to address Council
today on this issue. I%cn though there is a siffnificant number of Southeast residents
who suppor~ the development of the Wom~'s Recovery Center (see, c.g, enclosed
copy of article in today's Roanoke Times), we do not plan on at~cnding toniffht's
Council meeting in order to present the Rescue Mission's case.
Let me assure you that the Rescue Mission has been and will continue to work
with City planning staff. We are not filing a rezonin_e request in Au_au,st. Instead, we'll
continue to meet with City planners and with neighbors to refine the Rescue Mission's
proposal and to address neighbor concerns.
If you wish, I will be pleased to attend today's Council meeting and answer any
questions that members of Council may have. I realize, though, that today is not the
time nor the place for a discussion on the merits of any future rezoning. I do hope this
letter "sets the record straight" with respect to the involvement and concern of the
Rescue Mission for its neighbors.
Very truly yours,
Marycllen :F. Ooodlatte
MP'~.3716000
cc: The Rescue Mission of Roanoke, incorporated
. GFDG
Fax : 540-224-8050
Jul 20 10:44
r.:ITY 3LE~i~i ~i-;'i '
· Action Forum
July 14, 1998
The Honorable Mayor and
Members of City Council
215 Church Avenue, SW, Room 456
Roanoke, Virginia 24011
Dear Mayor and Members of City Council:
I would like to address the Mayor and City Council in an effort to get their support to help
us as a community stop the expansion of the Rescue Mission as proposed on Monday, July 20a at
7:00 p.m..
UNSincerely, ~X'
1620 Kirk Avenue SE
Roanoke, VA 24013
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 24, 1998
File g40
Sandra H. Eakin
Deputy City Clerk
Louella C. Thaxton
Registrar
Roanoke, Virginia
Dear Ms. Thaxton:
I am attaching copy of Ordinance No. 33948-072098 mending and reordaining §10-78, Same -
~ Code of the City of Koanoke (1979), as amended, to relocate the polling place for the
Lee-Hi Precinct from Fire Station No. 4 to Covenant Presbyterian Church, 1831 Deyerle Road,
S.W. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Gilbert E. Butler, Jr., Secretary, Roanoke City Electoral Board, 3406 Exeter Street,
S. W., Roanoke, Virginia 24014
W. Robert Herbert, City Manager
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. IArfllett, Judge, Twenty-Third Judicial Circuit of lFtrginia
C:~JULY20.WPO
Louella C. Thaxton
July 24, 1998
Page 2
pc:
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Jul/an H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
C:~JULY20.WI=D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33948-072098.
AN ORDINANCE amending and reordaining § 10-78, Same - voting place, Code of the
City of Roanoke (1979), as amended, to relocate the polling place for the Lee-Hi Precinct from
Fire Station No. 4 to Covenant Presbyterian Church, 1831 Deyerle Road, S. W.; and providing
for an emergency.
WHEREAS, by Resolution, dated March 2, 1998, the Roanoke City Electoral Board has
requested that the polling place for the Lee-Hi Precinct, which was formerly at Fire Station No.
4 on Aerial Way Drive, S. W., be indefinitely continued at Covenant Presbyterian Church, 1831
Deyerle Road, S. W., due to lack of convenient and accessible parking at Fire Station No. 4 and
the continuing construction work on Aerial Way Drive;
WHEREAS, this Council has previously provided for the temporary use of Covenant
Presbyterian Church as the polling place for the Lee-Hi Precinct by Ordinance No. 33363-
050597, adopted May 5, 1997, and Ordinance No. 333563-090297, adopted September 2, 1997;
WHEREAS, by letters dated July 3, 1997, and October 14, 1997, the Attorney General
of the United States has previously interposed no objection to the temporary use of Covenant
Presbyterian Church as the polling place for the Lee-Hi Precinct;
WHEREAS, the proposed new polling place is located within the Lee-Hi Precinct and
is accessible to disabled voters as required by the §24.2-310, Code of Virginia (1950), as
amended;
WHEREAS, there is no accessible public building which could be used as the polling
place within the Lee-Hi Precinct; and
WHEREAS, notice of the proposed change in polling place for the Lee-Hi Precinct has
been published in a newspaper having general circulation within the precinct once a week for
two consecutive weeks as required by §24.2-306.A., Code of Virginia (1950), as amended, and
notice of the change in polling place for the Lee-Hi Precinct shall be mailed by the General
Registrar to all registered voters within the precinct at least fifteen days prior to the next
general, special or primary election as required by §24.2-306.B., Code of Virginia (1950), as
amended;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. Section 10-78, Same - voting place, Code of the City of Roanoke (1979), as
amended, is amended and reordained as follows:
§ 10-78. Same - voting place.
The voting place in Lee-Hi Precinct shall be established at
Covenant Presbyterian Church, 1831 Deyerle Road, S. W.
2. The City Clerk is directed to forward attested copies of this Ordinance to Louella
C. Thaxtort, General Registrar, so that notice of this change in polling place can be mailed to
all registered voters of Lee-Hi Precinct as required by §24.1-306. B., Code of Virginia (1950),
as amended.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 9, 1998
File $~40
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing to be held on Monday, July 20, 1998, at
7:00 p.m., in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W.,
on the following matter: '
Request of the Roanoke City Electoral Board to relocate the polling place
for Lee-Hi Precinct from Fire Station No. 4 to Covenant Presbyterian
Church, 1831 Deyerle Road, S. W.
If you would like additional information prior to the public hearing, please do not hesitate to call me.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
pc:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Gilbert E. Butler, Jr., Secretary, Electoral Board
Louella C. Thaxton, Registrar
Rose M. Woodford, Secretary to the City Manager
N:~KLOI~IF. ARI.WPD
Ad Number: 824756
~Publisher ' s Fee: $132.60
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
07/06/98 FULL RUN - Monday
07/13/98 FULL RUN - Monday
Witness, this 16th day of July 1998
NI:J~E OF PUBUC HEARING
Purs,~ to §24.2-306, Code
of V~ia (1950), as amend-
ed, ~ Council of the City of
R°a~o~e will hold a public
heaOr~ on Monday, July 20,
1998= ~t 7:00 p.m., in the
Cou~Chembor of the Munici-
pal ~l, ding, 215 Church Ave-
nue~S~V., in the said City on
the .l~sed relocation of the
polling place for the Lee-Hi Pre-
cinct f~ Fire Station No. 4 on
AedoI Way Drive, $.W., to Cov-
ena~)l Presbyterian Church,
183.1hl~eyede Road, S.W. A
descfll~on and m~p of the pro-
pos~phonge in pulling place
may. be insp~ctod at the Office
of tld~ ~neral Reg~strer, Room
lO~¥unicipal North, 215
Chul~"Avenue, S.W., in the
said.~y. The relocaUon of the
polling pl~.e for Lee-Hi Pre-
cino~r~ould he effeoUve fro' the
Noveml~er 3, 1998, election,
and~r suoceeding general,
spe~aJ pr primary eleotions.
Ail p~rtles in interest and citi-
zens may appeor on the above
date and be heard on this
GIVEN~under my hand this 6th
day~uly, 1998.
Maq~_~,,Pmker, City CIo~k
(82~'~6)
Authorized Signature
NOTICE OF PUBLIC HEARING
Pursuant to §24.2-306, Code of Virginia (1950), as amended, the Council of the City
of Roanoke will hold a public hearing on Monday, July 20, 1998, at 7:00 p.m., in the Council
Chamber of the Municipal Building, 215 Church Avenue, S. W., in the said City on the
proposed relocation of the polling place for the Lee-Hi Precinct from Fire Station No. 4 on
Aerial Way Drive, S. W., to Covenant Presbyterian Church, 1831 Deyerle Road, S.W. A
description and map of the proposed change in polling place may be inspected at the Office
of the General Registrar, Room 109, Municipal North, 215 Church Avenue, S. W., in the said
City. The relocation of the polling place for Lee-Hi Precinct would be effective for the
November 3, 1998, election, and for succeeding general, special or primary elections.
All parties in interest and citizens may appear on the above date and be heard on this
issue.
GIVEN under my hand this
day of July, 1998.
Mary F. Parker, City Clerk
NOTE TO PUBLISHER:
Publish once on July 6, 1998, and once on July 13, 1998.
Send publisher's affidavit and bill to:
Mary F. Parker, City Clerk
Room 456 Municipal Building
215 Church Avenue, S. W.
Roanoke, Virginia 24011
H: ~SC\N-~LOC. 3
MARY F. PARKER, CMC/AAE
City Clet~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
21:5 Church Avenue, $.W., Room 4:56
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2:541
Fax: (540) 853-1145
June 5,1998
File 040
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
Roanoke, Virginia
Dear Mr. Butler:
Your communication requesting an indefinite relocation of the polling place for Lee Hi
Precinct at the Covenant Presbyterian Church, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 1, 1998.
On motion, duly seconded and unanimously adopted, Council authorized a public hearing
to be held on Monday, July 20, 1998, at 7:00 p.m.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Louella C. Thaxton, Registrar
H:~AGENI:)Ag~JUNEI.WPO
'!'
'98 l'?:? 21 ~ 3 ,.~oanoke
City
Electoral
Board
May 21, 1998
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Honorable David Bowers, Mayor, and
Members of Roanoke City Council
Municipal Building
Roanoke, Virginia 24011
Re: Indefinite Relocation of Polling Place in Lee-Hi Precinct
(City Code Sec. 10-59)
Gentlemen and Ms. Wyatt:
Copies are attached of Roanoke City Electoral Board's Resolution of
March 2, 1998, along with a copy of the approval to use the
Covenant Presbyterian Church regarding the above mentioned change
for future elections.
The Electoral Board had obtained previous approval on the temporary
moved to Covenant Presbyterian Church. We now are asking for
indefinite stay at the Covenant Presbyterian Church for future
elections. This location has and will provide more accessiblity to
the elderly and handicapped. The facility will also be more
accommodating for our Officers of Election as well as the voters.
Section 24.1-39 of the Code of Virginia requires that a notice of
a proposed relocation of polling place be published in a newspaper
of general circulation for two consecutive weeks and no changes can
be made within 60 days next preceding any general election.
The proposed change is in compliance with Section 24.1-36 and will
require approval from the Department of Justice.
The Electoral Board requests that City Council adopt the attached
Ordinance temporarily changing the polling place for Lee-Hi
Precinct to Covenant Presbyterian Church, 1831 Deyerle Road, S.W.
GEB,JR/lct.
d,
~llDert E. Buyer, Jr., Secretary
Roanoke City Electoral Board
Room 109, Municipal North
215 Church Avenue, S. W, Roanoke, Virginia 24011
P. O. Box 1095, Roanoke, Virginia 24005
(540) 981-2281
Fax (540) 224-3025
Roanoke City Electoral Board
May 8, 1998
Chades T. Green, Chairman
Frances V. Gadand, V~e Chm~
Gilbert E. Bulmer, Jr., Secretary.
Covenant Presbyterian Church
1831 Deyerle Road, S.W.
Roanoke, Virginia 24018
Att: Mr. Wilburn C. Dibling, Jr., Clerk of Session
Dear Mr. Dibling:
This letter is to confirm the use of the Fellowship Hall as Lee-~i
voting precinct for any election held in the City of Roanoke
indefinitely.
At the beginning of each year, we will send notice to you
confirming the dates of each election to be held. The notice
also will give details of dates our custodians will deliver voting
machines and dates of pick up.
The next election to be held in the City of Roanoke will be
November 3, 1998. The custodians will be delivering machines on
Monday, November 2, and will pick up the machines on November 4.
We will compensate the church for use of its Fellowship Hall and
telephone and we will compensate the person of your choice for the
opening and closing of the church.
If you have any questions or if we can be of help to you, please
give us a call. Thank you for your kindness and cooperation.
Yo~ very truly,
Albert E. B~., Secretary
Roanoke City Electoral Board
GEB,JR/lct.
Room 109, Municipal North
215 Churcl~ Avenue, S. W, Roanc~e, Virginia 24011
P. O. Box 1095, Roanoke, Virginia 24005
(54O) 981-2281
Fax (540) 22-t-3025
'Covenant Presbyterian Church
1~1 DEYERLE ROAD. $.W.
I:IQANOKE. VIRGINIA 24018
Fax (54~
April 17, 1998
Gilbert E. Butler, Sr.
Secretary, Roanoke City Electoral Board
P. O. Box 1095
Roanoke, VA 24005
Dear Gil:
At its meeting of March 22. 1998, the Session of Covenant Presbyterian Church considered the
Electoral Board's request, made by letter of February 24. 1998. that t~e Board be permitted to use the
Church's Fellowship Hail as the polling place .-'or the Lee-Hi Precinct indefinitely. Upon motion dui',
made. seconded and adopted, the request of the Electoral Board was approved with the condition tha~
permission may be withdrawn by the Church u~on ~wirten notice six months in advance of any etectic=.
The Church looks forward to cooperating .with the Board in making our facilities available for the
voters of the Lee-Hi Precinct.
Very trul,~ yours,
~'ilburn C. Dibling, Jr.
r'~rk
.-~, of Session
cc: Dus~ Fiedler
Feb~lary 24, 1998
Roanoke City Electoral Boan'l
Charles T. Green, ~---'~irman
Frances V. Garland, Vice r'~'%airman
Gilbert E. Butler, Jr., Secretary.
Covenant Presbyterian Church
1831 Deyerle Road, SW.
Roanoke, Virginia 24018
Attn: Clerk of Session
The Electoral Board for the City of Roanoke would like to ex~end
our sincere "thank you" for ~ke usa of your Fellowship Hall for r2~e
November 4, 1997 General Election. We are still receiving
compliments concerning yc%;r facility being welcoming a_~d
convenience for the voters in tke Lee-Hi Precinct.
We would like to ask, once again, for permission to allow the Lee-
Hi Precincn to remain a= t~.e Covenant Presbyterian Church
Fellowship Hail indefinitely. The current construction to Brandon
Avenue and Aerial Way Drive area is still incomplete. ~e
indefinite stay would begin wink the November 3, 1998 Gene_~-al
Election, unless notificaticn of adoption of a primal! is filed
with State Board of Elections.
Please advise us of your decisicn in ~iting as soon as possible,
as all po~ing place changes m~t be approved by Roanoke CL~
Council and the Debarment of iustice. We tha~ you for yc~
consideration and h~pe to a favo~ble reply from you soon.
~i~ert E. B
Let, Jr., Secreta~~
Rc~oke City Electoral ~oard
Room 109, Municipal North
215 Church Avenue, S. ',¥, Roanc,<e, Virginia 24011
P. O. Box 1095, Roa~ke, Virginia 24005
(540) 981-2281
Fax (540) 22-'-3025
RESOLUTIO_~N
ROANOKE CITY ELECTORAL BOARD
March Z, 1998
The Roanoke City Electoral Board met on March 2, 1998 and
unanimously agreed to seek approval to allow the Lee-Hi Precinct to
remain in the Covenant Presbyterian Church Fellowship hall
indefinitely. A letter was drafted to send to the church Session.
Temporary Change - Lee-Hi Precinct from No. 4 Fire Station to
Covenant Presbyterian Church, 1831 Deyerle Road, S.W. This change
is necessary due to the continuance construction work on Aerial Way
Drive and no parking area for the voters.
The City Attorney will be asked to prepare notice of this proposed
change and seek approval from the Department of Justice in
accordance with Section 24.1-36 and 24.1-39 so voting can be held
in this location for an indefinitely periold for all elections.
G1 ert E. Buffer, Jr., Secre=ary
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS
Presentation of a Proclamation declaring August 4, 1998 as "National Night
Out".
File 03
Presentation in appreciation of the City's support of the American Cancer
Society's Relay for Life. Lucy Walton, Co-Chair.
File #80-132
o
CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the Pubhc Interview of School Board candidates held on
Thursday, April 23, 1998; and Special Meetings of City Council held on
Thursday, April 30, 1998.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication fi:om Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132 Executive Session.
C-3 Qualification of the following persons:
Sherlie S. Doherty as a member of the
Commission for a term ending June 30, 2001;
File #15-110-230
Roanoke Arts
Jerry W. Caldwell as a member of the City of Roanoke
Transportation Safety Commission for a term ending October
31, 2000; and
File #15=110-316
E. Douglas Chittum as a member of the Board of Trustees, City
of Roanoke Pension Plan, for a term ending June 30, 2002.
File #15-110-429
RECOMMENDED ACTION: Receive and file.
4
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
An Annual Report of the-Roanoke Valley Greenways Commission.
Elizabeth Belcher, Greenways Coordinator, and Lucy R. Ellett, Roanoke
City Representative. (10 minutes)
Received and filed.
The City Manager was requested to provide an update on greenway
development in the City of Roanoke.
File #379
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 33933-072098. (7-0)
Council Member White expressed concern with regard to exterior
maintenance of certain school buildings; whereupon, William L.
Murray, Director of Business Services, Roanoke City Public Schools,
advised that he would share the concerns with the Superintendent of
Schools.
Council Member Swain requested information on the City's
Alternative Education Program, and suggested that two or three
students from the Alternative Education Program be selected at
random to provide Council with their views on the program.
5
Inasmuch as City Council and the Roanoke City School Board will
hold a joint meeting on Monday, August 17, the Mayor requested
that the following items be included on the agenda for discussion:
-interior and exterior maintenance of school buildings,
-Alternative Education Program, and-maintenance of school equipment.
File #60-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of an agreement with the
Roanoke Redevelopment and Homing Authority for the 1998-99
HOME Investment Partnerships Program.
Adopted Resolution No. 33934-072098. (7-0)
File #178-236
A report recommending executi°n of an agreement between the
City, Downtown Roanoke, Inc., and Roanoke Foundation for
Downtown, Inc., for the City of Roanoke Mounted Patrol Unit.
Adopted Resolution No. 33935-072098. (6-0) (Council Member
White was out of the Council Chamber)
File 05-277
A report recommending that the City of Roanoke be designated as
temporary fiscal agent for the Roanoke Higher Education
Authority.
Adopted Resolution No. 33936-072098. (7-0)
The Director of Finance was authorized to serve as temporary
Treasurer and the City Attorney was authorized to serve as
temporary Attorney for the Roanoke Higher Education
Authority.
It was the consensus of Council that the Director of Finance
will prepare a list of in-kind City contributions of legal and
f'mancial services provided to the Roanoke Higher Education
Authority.
Council Member Swain requested specific information on the
Roanoke Higher Education Authority, viz: membership,
localities represented, etc.
File #414
A report recommending execution of a contract with Hayes, Seay,
Mattem and Mattem, Inc., for engineering design of the Garden
City Phase 3 Drainage Project; and appropriation of funds in
connection therewith.
Adopted Ordinance No. 33937-072098 and Resolution Nos.
33938-072098 and 33939-072098. (7-0)
File #27-60-405-468
A report recommending acceptance of the lowest responsible bids
submitted for supplying water and waste water treatment chemicals
for fiscal year 1998-99.
Adopted Resolution No. 33940-072098. (7-0)
File #60-468-472
7
A report recommending execution of an application for funding, ha
the mount of $141,964.00, through the Local Law Enforcement
Block Grant Program.
Adopted Resolution No. 33941-072098. (7-0)
File #5-60-236
A report recommending acceptance of a grant award fi:om the
U. S. Department of Agriculture and execution of necessary
agreements for the 1998 Vir~nia Summer Food Service Program;
and appropriation of funds ha connection therewith.
Adopted Ordinance No. 33942-072098 and Resolution No.
33943-072098. (7-0)
File #60-236-304-467
A report recommending execution of a contract with the Virginia
Department of Social Services to provide Child Care Provider
Training through the Virginia Institute for Social Services Training
Center (VISSTA), Piedmont Area Training Center; and
appropriation of funds ha connection therewith.
Adopted Ordinance No. 33944-072098 and Resolution No.
33945-072098. (7-0)
File #60-72
b. CITY ATTORNEY:
A report with regard to appointment of an additional full-time
Assistant City Attorney.
Received and fled.
File #83-184
8
0
REPORTS OF COMMITTEES:
ao
A report of the Bid Committee recommending award of a contract to PNC
Corporation, in the amount of $98,711.00, for replacement of wood
windows in the Commonwealth Building, 210 West Church Avenue; and
appropriation of fimds in connection therewith. Council Member Carroll
E. Swain, Chairperson.
Adopted Ordinance No. 3:5946-072098. (7-0)
File #60-166-524
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
A Resolution memorializing the late Samuel G. Oakey, II.
Adopted Resolution No. 33947-072098. (7-0)
File #80-367
bo
Ordinance No. 33907, on second reading, authorizing the proper City
officials to enter into a Lease Agreement between the City and Virginia
PCS Alliance, L.C., a Vk~t~nia Limited Liability Company, for use of the
Grandin Court Elevated Water Tank No. 1 and site located at the dead
end of Creston Avenue, S. W., for the placement, operation, and
maintenance of Personal Communication System antennas and related
equipment, upon certain terms and conditions.
Adopted Ordinance No. 3:}907-072098 on second reading. (7-0)
File #383-468
Co
Ordinance No. 33925, on second reading, authorizing the donation and
conveyance of an easement across City-owned property iden6fied by
Official Tax No. 4220316, located at the comer of Jamison Avenue and
14th Street, S. E., to Appalachian Power Company, upon certain terms
and conditions.
Adopted Ordinance No. 33925-072098 on second reading. (7-0)
File #28-29-166-468
do
Ordinance No. 33928, on second reading, authorizing the donation and
conveyance of an easement across City-owned property at the Roanoke
Centre for Industry and Technology to Appalachian Power Company,
upon certain terms and conditions.
Adopted Ordinance No. 33928-072098 on second reading. (7-0)
File #28-29-166-207-468
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Hudson inquired about the time table for repaving
certain City streets; whereupon, the Mayor requested that the City
Manager meet with Mr. Hudson to discuss the matter.
File #57
l0
Council Member Swain requested a status report on the following
items:
removal of junk vehicles,
removal of dilapidated structures,
weed control,
removal of discarded items from rental properties such as
refrigerators, tires, etc.,
City's tree planting program,
cost to the City of collecting litter,
removal of homeless persons from City streets and;
illegal housing of domestic animals.
The Mayor requested that the City Manager, or his representative,
meet with Mr. Swain to address his concerns.
File #51-54-67-72-144-183
Council Member Trout expressed concern with regard to the
selection process used by the Roanoke Redevelopment and Housing
Authority to hire a new Development Director. The Mayor was
requested to meet with Council Member Trout, Council's Liaison to
the Roanoke Redevelopment and Housing Authority, Willis M.
Anderson, Chair, Roanoke Redevelopment and Housing Authority,
and John T. Baker, Executive Director, Roanoke Redevelopment and
Housing Authority, to discuss ways of improving communications.
File #178
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Residents appeared before Council in opposition to a proposal of Habitat
for Humanity in the Roanoke Valley to construct approximately 34 houses
in the Westview Terrace section of the City. Residents expressed concern
that they did not receive timely notification of the project, devaluation of
existing property in the area and, and proposed Habitat houses will not be
compatible with other houses in the neighborhood. The matter was
referred to the City Manager and the City Attorney for report to Council
on Monday, August 3, as follows:
The City Attorney was requested to determine the City's
legal involvement, if any.
The City Manager was requested to facilitate discussions
between Westview Terrace representatives and
representatives of Habitat for Humanity for the Roanoke
Valley.
Habitat for Humanity was requested to stop construction on
the site during the interim time period.
File #399
CERTIFICATION OF EXECUTIVE SESSION: (6=0) (Vice-Mayor Harris
left the meeting prior to the Executive Session.)
12
Harriet Lewis was appointed to the Virginia Western Community College
Board of Directors for a term ending June 30, 2002.
File #15-110-467
Helen J. HaH was appointed to the League of Older Americans Advisory
Committee for a term ending February 28, 1998.
File #110-243
At 5:45 p.m., the meeting was declared in recess until 7:00 p.m., in the City
Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 20, 1998
7:00p. m.
CITY CO UNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order =- Roll Call. Vice Mayor Harris was absent
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
Residents of the Westview Terrace neighborhood were in attendance with
regard to the proposed construction by Habitat for Humanity in the
Roanoke Valley of 34 houses in their neighborhood; whereupon, the Mayor
reviewed the action taken by Council at its 2:00 p.m. session. (See page 11)
File #399
14
A®
Be
Ce
HEARING OF CITIZENS:
Request to address Council with regard to the proposed expansion of the
Rescue Mission of Roanoke, Inc. Richard Nichols, President, Southeast
Action Forum. (10 minutes)
Received and filed.
File #51
PUBLIC HEARINGS:
Public hearing on the request of the Roanoke City Electoral Board to
relocate the polling place for Lee-Hi Precinct from Fire Station No. 4 to
Covenant Presbyterian Church, 1831 Deyerle Road, S. W. Gilbert E.
Butler, Jr., Secretary, Electoral Board.
Adopted Ordinance No. 33948-072098. (60) (Vice-Mayor Harris was
absent)
File #40
OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
BACK TO COUNCIL.
15
'98 JUL 16 P3:19
July 20, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council.
Subject' Briefing - Prisoner Work Program
Please reserve space on your 12'15 p.m., agenda for a briefing
by Sheriff George M. McMillan regarding the above subject.
Sincerely,
eft Herbert
City Manager
WRH:JDR'pr
CC'
City Attorney
Di rector of Finance
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this twentieth day of July
nineteen hundred and ninety-eight.
I~-IEREAS,
the National Association of Town Watch (NA TIrO will sponsor a
nationwide crime, drug, and violence prevention program on August
4, 1998, called "National Night Out"; and
WHEREAS,
the "15t* Annual National Night Out"provides an opportunity for
Roanoke City to join 'forces with thousands of other communities
across the country in promoting cooperative, police-community
crime prevention efforts; and
the City's Neighborhood Watch and Neighborhood Partnership
organizations play a vital role in assisting the Roanoke City Police
Department through joint crime, drug, and violence prevention
efforts in Roanoke City and will support "National Night Out 1998"
locally; and
it is essential that aH citizens of Roanoke City be aware of the
importance of crime prevention programs and the impact of their
participation on reducing crime, drugs, and violence; and
WHEREAS,
police-communitypartnerships, ne ighborhoodsafety, awareness and
cooperation are important themes of the "National Night Out"
program.
NOI~, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim Tuesday, August 4, 1998, throughout this
great All-America City as,
"NATIONAL NIGHT OUT".
Mary F. Parker
City Clerk
David A. Bowers
Mayor
07/09/98 03:13 F~ 5403452361 A]E~RICA~ CANC£R ~002
July 9, 1998
Ms. Mary Parker, City Clerk
City of Roanoke
Dear Ms. Parker:
In an effort to express our gmtitud~ to the City of Roanoke for its support oft. be American
Cancer Society's Relay For Life, we would like to present the City with a small token of our
appreciation. Lucy and Gary Walton, 1998 Relay for Life Chair-Couple wo~ld like to present
this gi~ on the Jtdy 20, 1998 City 'Council Meeting at 2:00 P. M.
I hope that this would fit in the schedule for that meeting, as our presentation would be only five
minutes or less.
Please confum to led Smith, Community Specialist with the American Cancer Society,
344-8699.
We appreciate your support and thfs oppornmity_
Sincerely, ,/~ ,,
~'eri Smith
Community Specialist
9 EAST CHUI~CH AVE. - P.O. BOX 554, ROANOKE, VIRGINIA 24003-0554 - TELEPHONE (,540) 344-8699 - FAX (540) 34,.~-,~3~ 1
JUL-09-1998 16:16 540~45~1 9~ P. 82
COUNCIL .... PUBLIC INTERVIEWS OF SCHOOL BOARD APPLICANTS
April 23, 1998
6:00 p.m.
The Council of the City of Roanoke held public interviews with five candidates
for the position of School Board Trustee on Thursday, April 23, 1998, at 6:00 p.m.,
in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., City of Roanoke, with Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris (left the meeting at 6:40 p.m.),
John H. Parrott, Carroll E. Swain, James O. Trout, William White, Sr., and
Mayor David A. Bowers .................................................................................. 6.
ABSENT: Vice-Mayor Linda F. Wyatt ....................................................... 1.
OFFICERS PRESENT: Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
SCHOOLS: The Mayor advised that on June 30, 1998, the terms of office of
Harry F. Davis and Melinda J. Payne as Trustees of the Roanoke City School Board
will expire, and the purpose of the meeting is to interview five candidates for the
upcoming vacancies.
The Mayor called attention to the following actions which were taken by
Council, pursuant to provisions of Chapter 9, Education, Code of the City of
Roanoke (1979), as amended:
At regular meetings of the City Council held on January 20 and February 2,
1998, Council announced its intention to elect Trustees of the Roanoke City
School Board for three year terms commencing July 1, 1998 and ending
June 30, 2001.
Advertisements were placed in The Roanoke Times and in the Roanoke
Tribune inviting applications for the upcoming vacancies. Five applications
were received in the City Clerk's Office prior to the deadline on Tuesday,
March 10, 1998, at 5:00 p.m.
On March 16, 1998, at 6:00 p.m., Council held a reception with the candidates
which was open to the public.
On March 16, 1998, at 7:00 p.m., Council, as a Committee of the Whole,
reviewed and considered all applications.
At the regular meeting of City Council on Monday, April 6, 1998, at 2:00 p.m.,
Council voted to interview David W. Davis, Harry F. Davis, Daniel G. Oakey,
Melinda J. Payne and Ruth C. Willson.
A notice was published in The Roanoke Times on Thursday, April 9, 1998,
inviting attendance at a public hearing to be held by City Council on Monday,
April 20, 1998, at 7:00 p.m., to receive the views of citizens regarding School
Board applicants, and further inviting the public to submit proposed
questions to the candidates by filing such written questions in the City Clerk's
Office by 5:00 p.m., on Thursday, April 16, 1998; however, no questions were
submitted.
The Mayor explained that the selection process provides that Council will
publicly interview each candidate separately and out of the presence and hearing
of the other candidates; and Section 9-21, Public Interview of Candidates., of the
Code of the City of Roanoke (1979), as amended, provides, in part, that interviews
of the candidates shall take place in an order deemed appropriate by City Council;
whereupon, the Mayor advised that the City Clerk had scheduled interviews in the
following order:
6:00 p.m. - Daniel G. Oakey
6:30 p.m. - David W. Davis
7:00 p.m. - Harry F. Davis
7:30 p.m. - Melinda J. Payne
8:00 p.m. - Ruth C. Willson
Mayor Bowers pointed out that each candidate would be given the opportunity
to make an opening statement of not more than five minutes, and thereafter, Council
would ask such questions, as Council, in its discretion, deems advisable. He
explained that five interviews would be held and each interview would consist of
approximately 30 minutes, and after each interview was completed, the candidate
could leave the Council Chamber inasmuch as no action would be taken by Council
on this date. He further noted that all interviews would be taped by Roanoke Valley
Television, RVTV Channel 3, to be televised on April 24, 1998, at 2:00 p.m., and 7:00
p.m., April 27, 1998, at 8:00 p.m., and May 4, 1998, at 8:00 p.m.
2
In conclusion, the Mayor advised that on Monday, May 11, 1998, at 2:00 p.m.,
or as soon thereafter as the matter may be considered, the Council will hold an
election to fill the two vacancies on the Roanoke City School Board for terms
commencing July 1, 1998, and ending June 30, 2001.
The first person to be interviewed was Daniel G. "Bud" Oakey.
Mr. Oakey advised that he is applying for the position of School Board Trustee
because of his interest in his five children who are currently enrolled in five different
Roanoke City Schools. He stated that he moved back to Roanoke in 1988, having
moved away 15 years previously in order to obtain job experience, with the goal of
returning to Roanoke. He added that he would like for his children to have career
opportunities that would allow them to remain in the Roanoke Valley. He stated that
Roanoke's educational infrastructure is one of the most important economic
development assets of the City, and without that educational infrastructure, the City
will fail. He further stated that it is important to understand that Roanoke's children
are the customers for the product that the City is selling, which is an education that
will allow Roanoke's children to move forward in life in a productive fashion through
meaningful employment with growth opportunities. He advised that it is important
to ensure that students learn and retain what they learn, and that they not only stay
in school but that they gain the knowledge that will be necessary to compete in a
global economy. He explained that Roanoke City has expensive and valuable
resources in its school system and those resources need to be used to their highest
level. He suggested that school facilities be evaluated to determine where they fit
into the continuing education mix because they could provide a location for special
tutoring needs or continuing education courses, and that a neighborhood education
program be developed that addresses how schools may be used in non-traditional
ways. He added that a great deal of time is spent in communities discussing
neighborhood revitalization, and an excellent way to strengthen Roanoke is to make
the schools the central point of the neighborhood. He stated that if the Roanoke
community is to continue to grow, its focus must be on its children.
Council Member Harris asked the followinq question:
Given the current membership of the Roanoke City School Board and given
the other applicants who have applied for a position on the School Board, what
would you bring to the table that would be unique and would allow you to have a
different perspective?
Mr. Oakey advised that being the parent of five children gives him a unique
perspective on the needs of children. He stated that what uniquely sets him apart
from the field of candidates is that because of his profession, he has the opportunity
to promote the Roanoke region, especially from an economic development
3
standpoint, and his position has afforded him the opportunity to understand what
is expected of the school system in preparing the children whether they are
graduating from high school and going to work, or attending a vocational technical
program, or a community college, or a state college or university. He stated that
businesses are looking for students who are better prepared in reading, writing and
arithmetic skills, who are computer literate, etc. He added that there is a strong need
for trades skills, such as plumbers and electricians, etc. Because of his job
experience, he stated that he will bring a resource to the position of School Trustee
that will help the School Board to make better policy decisions and help students to
be more competitive. He added that there is not enough of that broader experience
or background currently existing on the School Board.
Mr. Parrott asked the followin~l question:
As a member of the School Board, how would you address the discipline
situation?
By being a parent, Mr. Oakey responded that he has learned that children
respond to discipline, but a discipline program must be consistent and fair. He
explained that parents of Roanoke City School students are requested to sign an
agreement with the school system and to follow certain guidelines, however, it is
critical that teachers enforce those guidelines fairly and consistently in order for
them to work. He stated that he does not believe that a disruptive student should
be in the classroom, but should be removed quickly and informed that they will not
be allowed to return to class that day. He added that Roanoke does not have a large
number of problem students, but the disruptive child must understand what the
expectation is, that the problem will not be tolerated, and teachers, principals and
administrators must administer the discipline program fairly, effectively and
consistently.
Council Member Swain asked the followincj questions:
Accountability as defined by some persons in the field of education is an
exercise to place the blame on teachers for all of the shortcomings in the school
system. If you find this to be the situation, what would you do to place the
responsibility on those persons who are in charge of the school system?
Mr. Oakey advised that accountability comes back to the parents, and parents
cannot say that it is the fault of the teacher when a child gets out of line. He stated
that the School Board is beginning to review improvements to the accountability
system, whether it be grades or disciplinary problems, but programs also need to
be developed that will bring people together. He added that he believes in certain
total quality management principles, but in total quality management, persons
4
perform to expectations, and if a plan does not work, the expectation might not have
been made clear. He explained that one of the problems in the school system is that
expectations are not clear as far as what is expected of the students, and when
those expectations are clearly documented, the accountable figure can be held
responsible.
Some persons believe that the alternative education program is an exercise
to warehouse kids and the program is aimless. If you find that to be the case, what
would you do to improve the situation?
Mr. Oakey advised that the alternative education program is not achieving
successful results because Roanoke's reading scores are in the 27 per cent tile,
math scores are in the 17 per cent tile, and language scores are in the 22 per cent
tile which is not good enough, therefor, the alternative education program houses
students for the day and student test scores reflect that. He explained that the
abovelisted test scores are included on the Internet for all to see and anyone who
looks at the Roanoke community as a prospective new business location will be
influenced by the Iow test scores. He stated that something needs to be done to be
proactive through an audit of current programs, by identifying what is and what is
not working, and by reviewing successful programs of other localities in an effort
to model Roanoke's programs after those programs.
Mr. Trout asked the followincj question:
As a School Board Trustee, how would you improve parental and community
involvement in the School system?
Mr. Oakey advised that some parents will not be involved regardless of the
situation, but there are success stories all across the country where teachers have
had an influence on children. He stated that the School system is working with the
YMCA on the After Care Program which should be initiated in every elementary,
middle and high school that will enable the child to receive tutorial help or
participate in a sports program. He advised that programs should be developed that
can be underwritten, by users, such as the gymnasium at Breckinridge Middle
School, and revenues generated from those programs could be used to help offset
the cost of additional programs. He stated that it is a known fact that most of the
crime committed by teenagers occurs between the hours of 3:00 p.m. and 5:00 p.m.,
when they are not in school, and parents are not at home and if a school-type
environment could be provided during those hours, the situation might be improved.
He noted that Roanoke has a good infrastructure system that could be better
utilized. He advised that some of the parents need to be given pride in order to
move ahead, with an established plan and goal to reach the desired objective.
Mr. White asked the following question:
What do you perceive as the major strengths and the major weaknesses of the
School system, and, if appointed to the School Board, what would you do to amplify
the strengths and to reduce the weaknesses?
Mr. Oakey advised that the major strength of the school system is the
students, followed by teachers and administrators, but they must be given the
necessary resources in order to move forward. He stated that if the students are
provided with the necessary resources to compete and the teachers are provided
with the necessary tools, the students will excel because the school system is
selling knowledge to children to compete in the real world. He added that a
significant weakness is that school officials have stated that the drop-out rate will
be improved, but they have not stated a specific goal.
The Mayor asked the followinq question:
What is your assessment of Dr. E. Wayne Harris, Superintendent, Roanoke
City Public Schools?
Mr. Oakey advised that he has worked closely with Dr. Harris and in doing so
has found him to be open to those things that he might not wish to hear which is a
positive trait. He stated that as a member of the School Board, he would work
closely with other members of the Board to develop a long range vision for
implementation by the Superintendent. He added that people perform to
expectations and if the expectations are not clear, performance results will not be
desirable. He advised that the School Board must insure that it is providing
Dr. Harris with clear expectations and he would expect those expectations to be far
reaching and long term. He stated that he found it difficult to find. too many faults
with Dr. Harris because he has been an asset to the School system and he has been
accessible to everyone involved.
The second person to be interviewed was David W. Davis.
Mr. Davis advised that he feels a sense of duty to the School system of the
City of Roanoke since he will have a child enrolled in the system in approximately
four years. He expressed concern about the lack of communication between the
School Board and School administrators and teachers, because communication
must be the key for the school system to work. He stated that the School Board
needs to meet with the teachers, teachers need to meet with parents, and parents
need to meet with City Council, and if these communications are not occurring, the
correct information is not being disseminated. He advised that he would not come
to the position with a political agenda, but with a desire to improve communications
and he would like to have the opportunity to help improve Roanoke's School system.
Council Member Harris asked the following_ ~_uestion:
Given the current membership of the Roanoke City School Board and given
the other applicants who have applied for a position on the School Board, what
would you bring to the table that would be unique and would allow you to have a
different perspective?
Mr. Davis advised that he is a product of the Roanoke City School system
from kindergarten to grade 12. He stated that he received a good education from the
School system and he could relate his experiences to present day experiences in an
effort to bridge the gap between students, School Board, parents, teachers and
administrators.
Council Member Harris left the meeting at 6:40 p.m.
Council Member Parrott asked the followinq question:
As a member of the School Board, how would you address the discipline
situation?
Mr. Davis advised that there have always been disruptive students in the
School system, which is one of the issues that teachers have to be trained to handle;
however, drugs, gangs, etc., have no place in the schools and the School system
should deal appropriately with those issues. He stated that children can be
rehabilitated and educated, with the goal of improving their individual situations. He
added that it would be his goal to initiate a plan of action to educate the disruptive
child by taking him out of the normal classroom, rehabilitating him, and
reintroducing him to the classroom.
Council Member Swain asked the followinq questions:
Accountability as defined by some persons in the field of education is an
exercise of placing the blame on teachers for all of the shortcomings in the School
system. If you find this to be the situation, what would you do to place the
responsibility on those persons who are in charge of the School system?
Mr. Davis advised that everyone is responsible -- parents, teachers,
administrators, School Board, City Council and the community, and no one can be
completely to blame if the system fails the student by not giving them the proper
education. He stated that he did not believe that any one particular party should be
held responsible, and if there are children who are failing, it is due to the
shortcomings of all parties and those persons should work as a unit to address the
problem.
7
Some persons believe that the alternative education program is an exercise
to warehouse kids and the program is aimless. If you find that to be the case, what
would you do to improve the situation?
Mr. Davis advised that a student will not learn if he does not have the desire
to learn, so the key is to determine what the student is interested in, and when they
have reached the point where everything else has failed, new ideas in education
should be initiated. He stated that at that point, alternative delivery methods for
educating should be investigated and once the learning process begins, it will be
contagious and students will want to learn more.
Mr. Trout asked the followinq question:
As a School Board Trustee, how would you improve parental and community
involvement in the School system?
Mr. Davis advised that First Union National Bank provides parents with four
hours per month of paid leave time to participate in the education of their children
and he wished more companies could offer that opportunity. He stated that those
parents who participate in school activities have served a useful purpose, and for
those parents who do not participate, the School system should stress the
importance of education to not only the child, but to the parent and the community
as a whole.
Council Member White asked the followin~l question:
What do you perceive to be the major strengths and the major weaknesses of
the School system, and, if appointed to the School Board, what would you do to
amplify the strengths and to reduce the weaknesses?
Mr. Davis advised that the major strength of the School system is its teachers
and improving their salaries to the national average. He stated that he would ask the
teachers to be more involved in the lives of students, by encouraging parental
involvement in the classroom and participation in parent/teacher conferences. He
added that it is important to determine why there is a high absenteeism rate and
those questions should be raised with the parents. He stated that another weakness
is the lack of communication between all levels of the School system and the
apparent in-fighting that exists, with finger pointing that has no cause for what
needs to be achieved. He advised that he would place an emphasis on the need for
allowing students to have more input into the education process, which, in turn,
would generate more interest in learning.
The Mayor asked the followinp auestion:
What is your assessment of Dr. E. Wayne Harris, Superintendent, Roanoke
City Public Schools?
Mr. Davis advised that the Superintendent has performed adequately with
what he has had to work with, but communication between teachers and parents
should be improved. He stated that the Superintendent has had communications
with the School Board, but the School Board has been too accepting of his
statements. He advised that School Board Trustees should not be "yes" men and
women, because their purpose is to investigate what is going on in the School
system, and if there are questions or concerns, they should be addressed in an open
and approachable manner.
The third r~erson to be interviewed was Harry F. Davis.
Mr. Davis expressed appreciation to Council for allowing him to serve on the
School Board for the past two years. He advised that the City's future rests with the
children; therefor, education is vitally important. He stated that if the Roanoke
Valley is to grow into the next century, the City must have an educated population,
and Roanoke will be unable to attract new businesses if it does not have the proper
workforce. He further stated that it is also important for student test scores to
improve. He explained that if reappointed to the School Board, he has several
concerns, one of which is vocational education, because the School system is not
doing enough in that area. He also expressed concern with regard to the alternative
education program, and advised that if the School system looses one child, that is
one child too many; however, there is a slight possibility that that child will be a
good citizen, but in reality, it is known that the odds are against the child. He stated
that he has not completed his task on the School Board and he would like the
opportunity to serve another term. He further stated that as a School Board Trustee,
he has requested and required strict financial accountability because the day will
come when the School Board will ask Council for more money, and, as one member
of the School Board, he would not want to ask Council for more funds unless he is
convinced that all funds have been spent to the absolute maximum. As a School
Board Trustee, he stated that he saved the taxpayers of the City of Roanoke
$25,000.00 last year, and he was instrumental in earning over $100,000.00 in
investments for the School system this year.
On behalf of Council Member Harris, Mr. Parrott asked the followin~l question:
Given the current membership of the Roanoke City School Board and given
the other applicants who have applied for a position on the School Board, what
would you bring to the table that would be unique and would allow you to have a
different perspective?
9
Mr. Davis advised that he would bring an accounting background to the
School Board since he has devoted the majority of his career to accounting, data
processing, and investments.
Council Member Parrott asked the following question:
As a member of the School Board, how would you address the discipline
situation?
Mr. Davis advised that Roanoke City must recognize that it has a discipline
problem, although there is no school system in the state that does not have
discipline problems. He called attention to a law passed by the General Assembly
that teachers should have more input as to when the disruptive child is asked to
leave the classroom and when that child may return. From the School Board point
of view, he advised that teachers, principals and administrators need to be better
educated in classroom management, because discipline must be administered
consistently every day.
Council Member Swain asked the following questions:
Some persons believe that the alternative education program is an exercise
to warehouse kids and the program is aimless. If you find that to be the case, what
would you do to improve the situation?
Mr. Davis advised that there must be discipline in the schools and it must be
addressed by the community, parents, and the School Board. He stated that some
students in the alternative education program are there because they have a
discipline problem, but some students are there because they are unable to function
within the same realms as other students. He noted that alternative education
programs for middle school and high school students should be located at different
sites with enforcement of rigorous programs and strict rules such as the way a
student dresses and conducts himself. He added that instead of each school having
its own in-school suspension program, there should be one location with
transportation provided by the School system.
Accountability as defined by some persons in the field of education is an
exercise of placing the blame on teachers for all of the shortcomings in the School
system. If you find this to be the situation, what would you do to place the
responsibility on those persons who are in charge of the School system?
Mr. Davis advised that it is unfair that teachers receive all of the blame,
because accountability must come from the top. He stated that Roanoke City has
some of the finest teachers in the Roanoke Valley, and it is unfortunate that teachers
sometimes serve as the scapegoat.
10
Council Member Trout asked the following ~_uestion:
As a School Board Trustee, how would you improve parental and community
involvement in the School system?
Mr. Davis advised that it may be necessary to educate the parents because
approximately 30 per cent of the people in the Roanoke Valley cannot read or write
beyond the third grade. He called attention to the need to identify areas where the
parents may be weak, and endorse partnerships with groups such as Literacy
Volunteers. He stated that parents should be encouraged to attend Parent-Teacher
meetings, conferences, planned activities, and child care at such activities could be
offered as an additional incentive.
Council Member White asked the followincj question:
What do you perceive to be the major strengths and the major weaknesses of
the School system, and, if appointed to the School Board, what would you do to
amplify the strengths and to reduce the weaknesses?
Mr. Davis advised that one of the strengths of the School system is classroom
technology, and called attention to a strong technical preparation program which
enables a student to take the necessary courses while taking vocational education
classes. He noted that the business community has been invited to provide input
as to their requirements so that a program can be developed to support the needs
of the business community. He stated that a weakness of the School system is in
vocational education because not every student will go to college.
The Mayor asked the followin~l question:
What is your assessment of Dr. E. Wayne Harris, Superintendent, Roanoke
City Public Schools?
Mr. Davis advised that as an educator, Dr. Harris is very knowledgeable. He
stated that the one criticism he has had of the Superintendent is that he should
question what he is told rather than accept the information as presented. He
advised that persons are appointed to the School Board because they have certain
expertise and School administrators should draw on that expertise, which does not
always take place with the current School administration.
11
The fourth person to be interviewed was Melinda J. Payne.
Ms. Payne advised that she is a life-long resident of the Roanoke Valley, and
she is seeking another term on the School Board because she cares about the
children of Roanoke and she has gained valuable experience and knowledge about
the School system during the past three years. She stated that in addition to her
three years of learning, she has a desire to continue to learn, and to continue to
apply her knowledge to making the School system even better. She added that over
the past three years, she has displayed qualities that are beneficial to the School
system -- she is fair minded, positive, willing to learn, willing to work hard, and has
no fear of asking difficult questions when they need to be raised. She stated that
she sees every challenge as an opportunity for improvement and the School system
has experienced some challenges this year. She added that Roanoke has an
excellent system of education and she is proud of what the School system has
accomplished. She explained that with Council's support, the School Board has
modernized seven elementary schools and with the coming school year, the final
phase of the middle school renovation plan will begin. She stated that one of the
greatest challenges facing all schools in the Commonwealth of Virginia now and in
the future is the new standards of learning accreditation and the most difficult
challenge will be to fully inform the citizenry of the intricacies of these new
standards. She added that she is familiar with the standards of learning and what
it will take to insure that Roanoke's system is successful. She stated that as a
School Board member who has been involved in the initial unveiling of these new
standards of learning, she would like to be afforded the opportunity to see the
system move forward. She advised that she is proud of the work of the School
Board, including raising teacher salaries to the national average and, as a School
Board member, her first priority is to provide the best possible education for
Roanoke's students. She requested that Council afford her the opportunity to
continue to serve the students of the Roanoke City School System.
Council Member Swain asked the followincj questions:
Accountability as defined by some persons in the field of education is an
exercise of placing the blame on teachers for all of the shortcomings in the School
system. If you find this to be the situation, what would you do to place the
responsibility on those persons who are in charge of the School system?
Ms. Payne advised that teachers bear the brunt of a great deal of the
pressures and teachers are blamed in some instances with the results of student
test scores; however, she pointed out that the blame should start at the top. As a
School Board member, she stated that she must ask, what is the administration
doing, because ultimately the buck stops at the top, and it is the responsibility of
administrators at the top to turn the situation around and to let teachers know what
12
they expect and when there are shortcomings or a need for improvement teachers
should be advised accordingly. She stated that the School Board has tried to find
ways to let teachers know what is expected of them and the School Board has
requested that School administrators help teachers to understand their roles and
responsibilities.
Some persons believe that the alternative education program is an exercise
to warehouse kids and the program is aimless. If you find that to be the case, what
would you do to improve the situation?
Ms. Payne advised that there are persons who make blanket accusations
when they do not know the truth, and perception is reality for some people. She
expressed concern about the perception of some people about the programs at the
Noel C. Taylor Learning Academy. She also expressed concern about the number
of people of color who are enrolled at the Noel C. Taylor Learning Academy. She
stated that good programs do exist, the program is staffed by teachers who care,
there may be some programs that are perceived to be of little use to students, but
when the good is weighed against the bad, the goal of the program is to provide
children with a road that will get them back on the straight and narrow.
Council Member Trout asked the following question:
As a School Board Trustee, how would you improve parental and community
involvement in the School system?
Ms. Payne called attention to the need to educate parents. She stated that the
Breckinridge Fitness Center has been a good concept because it has brought people
back into the community and that concept is being expanded to Woodrow Wilson
Middle School. She stated that there were 8000 volunteers in the schools last year
and a program that will let parents know that the schools are accessible to them will
help improve parental involvement.
Council Member White asked the followinq question:
What do you perceive to be the major strengths and the major weaknesses of
the School system, and, if reappointed to the School Board, what would you do to
amplify the strengths and to reduce the weaknesses?
Ms. Payne advised that one of the greatest strengths of Roanoke's School
system is its programs which total 48 distinctive offerings that cause Roanoke City
to be marketable with students from all over the Roanoke Valley. She stated that
Roanoke City Schools have good and effective teachers who know what they are
doing, who care about the children and want them to succeed which should be the
13
goal of every classroom teacher. She stated that everyone wants to be paid
appropriately for their services, and Roanoke City has reached that level, and it is
now time for teachers to focus on those kinds of things that should be addressed.
She added that a weakness is in Iow students test scores, and something should be
done to prepare teachers to work with students to help insure successful test score
results. She added that the failure rate is approximately 20 per cent in the School
system, which is one of the greatest challenges facing the School Board and the
School administration.
On behalf of Council Member Harris, Mr. Parrot asked the following question:
Given the current membership of the Roanoke City School Board and given
the other applicants who have applied for a position on the School Board, what
would you bring to the table that would be unique and would allow you to have a
different perspective?
Ms. Payne advised that she has the ability to listen actively. She stated that
she has her personal convictions and beliefs, but she prefers to listen to all of the
information and then make her decision in the best interest of the majority.
Council Member Parrot asked the following question:
As a member of the School Board, how would you address the discipline
situation?
Ms. Payne called attention to the seriousness of discipline issues and advised
that at the beginning of each school year students are furnished with the standards
of behavior and school assemblies are held impressing the need for all students to
understand what constitutes expulsion from Roanoke City Schools. She stated that
the School Board is firm and consistent in its policy of not tolerating guns, drugs
and assaults on students and teachers. She added that a discipline committee has
been appointed as a result of teacher concerns and the need to help people
understand what constitutes discipline issues and a report is proposed to be
submitted in June.
The Mayor asked the following question:
What is your assessment of Dr. E. Wayne Harris, Superintendent, Roanoke
City Public Schools?
Ms. Payne advised that Dr. Harris has the ability to work well with his
administrative staff, the staff knows what is expected of Dr. Harris and they know
what he would like to accomplish. She stated that some teachers believe that
14
Dr. Harris is not as approachable as he should be and the School Board has
discussed the matter with him. She added that Dr. Harris is very strong in the
community and attends numerous community functions. She advised that his
greatest asset is his role as a public relations person, and he has been working on
opening the lines of communication between himself and teachers. She stated that
Dr. Harris has been receptive to addressing problems in a timely fashion, and he
keeps the School Board well informed of School-related matters. She advised that
Dr. Harris' greatest asset is his community orientation, he makes numerous public
appearances on behalf of the schools, he initiates new programs, and he tries to
provide diversity throughout the School system by insuring that theirs is a good mix
at all levels.
The fifth r)erson to be interviewed was Ruth C. Willson.
Ms. Willson advised that her experience, dedication and commitment to public
education, the School system, the community and the City would be an asset to the
Roanoke City Public Schools. She stated that she has worked to develop public
interest and support of the goals of the School Board and she was instrumental in
promoting the 1997 Capital Improvement Bond Issue as Chairperson of the
Advantage Roanoke Committee through the Roanoke Regional Chamber of
Commerce. She advised that she has been accessible because she believes in the
value of public education.
Mr. Trout asked the followincj question:
As a School Board Trustee, how would you improve parental and community
involvement in the School system?
Ms. Willson advised that both parental involvement and community
involvement will be important in improving the success of Roanoke's schools. She
stated that any type of interaction between the parent and the child is called parental
involvement, therefor, the first teacher that a child has is his parent, and the School
system needs to have children with not only self-esteem but self-discipline. She
called attention to the need for improvement in communication which should be
moms frequent and two-way, and telephone calls should be returned promptly both
by teachers and parents. She explained that a way to improve the communication
process would be through implementation of "Take Home Tuesday", on a City-wide
basis, which is a program whereby parents could expect to receive communications
from the schools or the classroom teacher, or graded homework, or test results on
each Tuesday. She stated that the best school attendance is on "Back to School
Night", and perhaps a system-wide "Back to School Night" could be held every nine
weeks which would give teachers an opportunity to talk with parents and to review
classroom activities during the previous nine weeks as well as plans for the
15
upcoming nine weeks, to showcase scholastic achievements, or to share parenting
tips. She explained that schools need to be community centers such as the
Breckinridge Fitness Center. She stated that Roanoke City has over 100 business
partnerships, however, Roanoke City Schools should be marketed to other groups,
such as retired persons representing various sectors of the community and retired
teachers, and the seniors program should be expanded. She noted that with the
business partnerships, there should be a focus on improving reading skills.
Mr. White asked the following question:
What do you perceive as the major strengths and the major weaknesses of the
School system, and, if appointed to the School Board, what would you do to amplify
the strengths and to reduce the weaknesses?
Ms. Willson advised that the Roanoke City School technology program has
won both nationwide and statewide awards. She stated that the ratio for student use
of computers has been reduced to one to five in the classroom and it should be
realized that computers are a tool. She advised that a weakness is in Iow student
test scores, and as the School system implements the standards of learning, student
achievement test scores should be improved through a new reading program which
is critical to promoting success. She called attention to an early education program
for three and four year old children which the child to read when they go to
kindergarten. She referred to the need to work with teachers to insure that
professional development is an ongoing evaluation in reviewing the techniques that
work with students. She stated that it is the primary responsibility of the School
Board to insure that policies are executed.
On behalf of Council Member Harris, Mr. Parrot asked the following question:
Given the current membership of the Roanoke City School Board and given
the other applicants who have applied for a position on the School Board, what
would you bring to the table that would be unique and would allow you to have a
different perspective?
Ms. Willson advised that being a parent is an important consideration. She
stated that a balanced School Board is needed and her involvement in the schools
on various committees has given her a wide variety of experience that could be
helpful. She added that her work with the capital bond issue has given her a great
appreciation of the needs of the City, and as the School Board works with the City
on budget issues, her previous experience will provide an understanding of the task
that Council faces as it makes budget decisions and as the School Board presents
a budget to Council that is balanced and fully funded.
16
Mr. Parrot asked the followin_~ ~_uestion:
As a member of the School Board, how would you address the discipline
situation?
Ms. Willson advised that every student and every teacher deserves to have an
educational atmosphere that is respectful, free of drugs, weapons and violence, and
she would support the administrative staff and teachers if they implement the
Roanoke City School Board discipline policy. She stated that parents need to be
involved in supporting teachers in the discipline procedures and when a problem
occurs, a team including the teacher, the principal and a guidance counselor should
discuss the problem with the parents and the child. She added that principals need
to be more visible in the schools both before, during and after school, and it is the
responsibility of the principal to implement the discipline policy in a manner that is
fair, firm and consistent, and as a School Board Trustee, she would expect nothing
less. She explained that the General Assembly recently enacted a bill that requires
districts to adopt policies concerning the removal of disruptive students from the
classroom and Roanoke should include those requirements in its standards of
behavior. She stated that this would be a good time to visit the City's alternative
education program to review established goals, as well as how the learning
environment could be improved, and as the School system focuses on reading skills
for its younger students, the system might also work on improving the reading skills
of those children who are enrolled in alternative education program. She added that
as a School Board Trustee, she would closely monitor the discipline procedures,
because every child and every teacher deserves an academic atmosphere in which
there can be student success.
Council Member Swain asked the followin(j questions:
Accountability as defined by some persons in the field of education is an
exercise to place the blame on teachers for all of the shortcomings in the School
system. If you find this to be the situation, what would you do to place the
responsibility on those persons who are in charge of the School system?
Ms. Willson advised that she recently visited the Noel C. Taylor Learning
Academy and she did not see students engaged in education in the way she would
have liked. She called attention to a computer lab that was locked and should be
used continuously to work on reading skills and math skills. She stated that it is not
enough to work solely on discipline issues, but there should be an evaluation of
alternative education students to make them aware that it is an opportunity to be
enrolled in the program and they should take full advantage of that opportunity.
17
Some persons believe that the alternative education program is an exercise
to warehouse kids and the program is aimless. If you find that to be the case, what
would you do to improve the situation?
Ms. Willson advised that everyone in the schools should be held responsible,
from the students who are responsible for the work they are asked to perform, to the
teachers who are observed and evaluated and asked to make improvements, to
administrators who should be asked to make improvements and to better serve the
City; therefor, everyone, including parents, should be made more accountable in the
Roanoke City Schools.
The Mayor asked the following question:
What is your assessment of Dr. E. Wayne Harris, Superintendent, Roanoke
City Public Schools?
Ms. Willson advised that when the Superintendent was brought to Roanoke,
the Central Council PTA met with him and it was obvious that he was a man of great
vision and he had the unanimous support of the Central Council PTA. She stated
that as she worked with Dr. Harris in her capacity as Vice-Chair of Central Council
PTA to develop programs, she came to respect him and believes that he is doing his
best to involve parents in the decisionmaking process, he has supported site-based
management, he has encouraged community input and community volunteerism,
and his instructional staff is dedicated to their respective tasks. She further stated
that Dr. Harris has brought additional accountability to Roanoke City Schools,
physical fitness scores have improved because he has offered incentives, he has
involved students in the truancy program, and there has been some improvement
in student test scores.
The five interviews having been concluded, the Mayor declared the meeting
adjourned at 8:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
18
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
April 30, 1998
7:00 p.m.
The Council of the City of Roanoke met in special session on Thursday,
April 30, 1998, at 7:00 p.m., in the Exhibit Hall at the Roanoke Civic Center, 710
Williamson Road, N. E., City of Roanoke, Virginia, with Mayor David A. Bowers
presiding, pursuant to Resolution No. 33777-040698, adopted by the Council on
Monday, April 6, 1998.
PRESENT: Council Members John H. Parrott, Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................. 6.
ABSENT: Council Member C. Nelson Harris ............................................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
BUDGET-TAXES-GRANTS: The Mayor advised that the purpose of the Special
Meeting was to hold a public hearing to receive comments from citizens with regard
to the 1998-99 recommended City budget; certain tax rate increases; and the
recommended fiscal year 1998-99 U. S. Department of Housing and Urban
Development (HUD) Funding Budget.
Notices of advertisement of the public hearings were published in
The Roanoke Times on April 8, 1998 and April 21, 1998, and in the Roanoke Tribune
on April 9, 1998 and April 23, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
The Mayor advised that the City Manager has recommended a balanced fiscal
year 1998-99 General Fund budget totaling $168,537,821.00; the recommended
budget is anticipated to increase $7,311,186.00, or 4.53 per cent, over the current
fiscal year and includes funding for the following major expenditures:
Local Support for Schools ($1,366,487.00)
Roanoke City Public Schools,
additional funding for
Employee compensation ($2,467,919.00) - 4.0 per cent average pay
raises,
Social Services program expenditures ($853,986.00) - funding will
increase for programs such as Foster Care, Subsidized Adoption,
General Relief, and Welfare Reform,
Highway Maintenance ($347,000.00) - Increased State funding will be
used for street maintenance, including paving,
Fixed Asset Maintenance ($50,000.00) - increased funding will be used
for maintenance of City facilities,
Computer Services ($263,421.00) - funding will increase for the
continued operation of the City's computer services,
Recommended Supplemental Budget requests ($1,685,134.00),
All other City Budget expenditures have increased $277,239.00.
The Mayor explained that the adjusted School budget total is $92,081,915.00
and represents an increase of $5,541,222.00, or 6.4 per cent over fiscal year 1997-98;
the fiscal year 1998-99 budget continues the present level of services with minimal
cost increases; City staff strives to provide quality services while improving
efficiency; and a limited number of new programs or activities are recommended in
the operating budget to be funded with existing general revenues.
The Mayor advised that comments of citizens are also invited with regard to
the proposed fiscal year 1998-99 Annual Update to the HUD Consolidated Plan. He
stated that HUD representatives have informed City staff that Roanoke's CDBG and
HOME entitlement will total $2,723,000.00, an increase of $2,000.00 over 1997-98
funding; and including the new entitlement, total funding of $4,086,691.00 is
estimated to be available for fiscal year 1998-99.
The Mayor explained that the 1998-99 Annual Update to the Consolidated Plan
is responsive to the concerns of the citizens of Roanoke and meets the regulatory
requirements of HUD; it provides for housing improvements, homeless activities,
activities for youth, business development, creation of new job opportunities, human
services, the strengthening of Roanoke's neighborhood organizations, and adequate
administrative oversight for the entire program.
2
The Mayor opened the floor for comments and requested that speakers limit
their remarks to three minutes each; whereupon, the following persons addressed
Council:
Marsha W. Ellison, Chairperson, Roanoke City School Board, expressed
appreciation for Council's support of public education. She advised that with
Council's support, teachers will receive a five per cent average increase in pay,
which will bring Roanoke to the national average for teacher salaries for the 1998-99
school year. She stated that teachers' salaries have risen 25 per cent for the past
five years and with Council's support, pre-school programs have been added for
three and four year old children. Also with Council's support, she advised that the
School Board has hired an additional 132 teachers to reduce class sizes and with
smaller class sizes, student performance has improved and there has been a six per
cent increase in student passage of the Literacy Passport Test. She stated that
funding for fiscal year 1998-99 will also provide for after school remedial services
for students needing assistance in passing the state mandated tests, teacher
training programs and additional teacher planning time will be provided to assist
teachers with the mastery of the standards of learning and to prepare for the
standards of accreditation tests. She expressed appreciation for the City's
assistance with these initiatives and others as the School system educates its
students into the 21st century.
Mr. Ray Barbour, 686 Montrose Avenue, S. E., advised that $100,000.00 is
included in the proposed 1998-99 budget for sidewalks, and sidewalk improvements
in southeast Roanoke alone will cost more than the recommended $100,000.00. He
called attention to the poor condition of brick sidewalks in the southeast section of
the City which need to be replaced, as well as uneven sidewalks that pose a safety
hazard. He inquired as to why the City Manager is recommending only $100,000.00
for sidewalk improvements when it is obvious that more funds are needed.
Mr. Thomas C. McMichael, Program Developer for the Presbyterian
Community Center, expressed appreciation to the City for its commitment to the
well-being of Roanoke's youth and particularly the youth of southeast Roanoke City.
He stated that the Presbyterian Community Center was recommended for funding
in the City's Consolidated Plan for allocation through the Community Development
Block Grant budget, and the proposal of the Presbyterian Community Center is to
purchase a building and to provide transportation in order to expand the after school
tutoring and literacy program in intercity southeast. He explained that there are
currently approximately 15 children in the after school tutoring program, with no
space to grow or room for recreational-type activities. He stated that too many of
the intercity youth leave school at 2:00 or 2:30 p.m., and have very little to do with
no adult supervision for an extended period of time. He further stated that the
southeast youth center will serve children and families from southeast Roanoke City
3
and will be based on the model of the West End Center for Youth that has already
provided a great deal of technical assistance. He added that an after school
program will benefit those children who regularly attend Roanoke City Public
Schools, and the Southeast Youth Center project will enhance the effectiveness of
schools and contribute to more active and stable neighborhoods. He advised that
after school supervised activities, along with individualized mentoring and tutoring,
is a proven answer to some of the problems of Roanoke's youth and organizations
such as the Presbyterian Community Center with access to and a history of
attracting hundreds of well motivated volunteers is a cost effective way to provide
quality services. He stated that it is known that the need is great in all intercity
neighborhoods and the Presbyterian Community Center will do everything it can to
continue to support the idea of developing sufficient youth programs to enable all
at risk children to have a safe and wholesome place to congregate after school. He
advised that the Presbyterian Community Center hopes to have a vibrant program
with as many as 100 children within the next few years and to partner with other
agencies such as the West End Center, Boys and Girls Club, and YMCA Literacy
Volunteers of America to avoid unnecessary duplication of services.
Ms. Jeanette Manns, representing STRIVE, advised that as a representative
of the Washington Park Alliance, curb and gutter has been a major issue. She called
attention to the need for sidewalks, curb and gutter in the Tenth Street area and in
northwest Roanoke as a whole. She referred to an area on Patton Avenue where a
City vehicle tore up the sidewalk which has not yet been repaired. She advised that
she would like to see more responsiveness by the City to the requests of her
community and she would like to know how the City spends its funds because there
have not been a lot of improvements in the inner City. She stated that she requested
a traffic light on Tenth Street, but the City installed a blinking light that has not
deterred speeding vehicles.
Ms. Kathryn R. Hale, Director, West End Center, commended the City for its
attention to the plight of youth and families living in the economically unstable areas
of the City. She stated that the Housing and Urban Development cap on human
service agencies is 15 per cent of the City's allotment which must be spread among
many worthwhile organizations. She further stated that approximately $400,000.00
is available for Human Service/Cultural Service funding which comes directly from
City funds for approximately 40 organizations and under $1 million is available to
organizations serving the at-risk population of the City. She advised that the families
and youth of the Roanoke community are the future and encouraged Council to find
creative ways to assist with the funding of existing organizations and new agencies
that are organizing to deal with unmet needs. She explained that there are currently
80 children on the waiting list at the West End Center, with a waiting time of
approximately 15 months and it is found that teens who wait that long for admittance
lose interest and may be lost to the streets. She stated that the West End Center is
4
helping St. John's Episcopal Church and the Presbyterian Community Center in
southeast Roanoke to establish programs in other parts of the City, but there are still
many unmet needs in the West End Center neighborhood. She encouraged Council
to invest in the future by funding youth and family-oriented programs alongside
economic development, since both are equally important.
There being no further business, the Mayor declared the Special Meeting
adjourned at 7:20 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
5
SPECIAL MEETING ...... ROANOKE CITY COUNCIL
April 30, 1998
7:20 p.m.
The Council of the City of Roanoke met in special session on Thursday,
April 30, 1998, at 7:20 p.m., in the Exhibit Hall at the Roanoke Civic Center, 710
Williamson Road, N. E., City of Roanoke, Virginia, with Mayor David A. Bowers
presiding, pursuant to Resolution No. 33777-040698, adopted by the Council on
Monday, April 6, 1998.
PRESENT: Council Members John H. Parrott, Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt and Mayor David A. Bowers .................. 6.
ABSENT: Council Member C. Nelson Harris ............................................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
BUDGET-TAXES: The Mayor advised that the purpose of the Special Meeting
is to consider the 1998-99 Real Property Tax Rate in which the City of Roanoke
proposes to adopt a tax rate of $1.22 per $100.00 of assessed value.
Notice of advertisement of the public hearing was published in The Roanoke
Times on April 21, 1998 and in the Roanoke Tribune on April 23, 1998.
The Mayor opened the floor for comments and requested that speakers limit
their remarks to three minutes each; whereupon, Mr. Ray Barbour, 686 Montrose
Avenue, S. E., spoke against any increase in the real property tax rate.
There being no further business, the Mayor declared the Special Meeting
adjourned at 7:25 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
vid A. Bow~rs'"':a~ ~
Mayor
DAB:se
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 22, 1998
File #15-110-230
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on July 13, 1998, Sherlie S. Doherty qualified as a member of
the Roanoke Arts Commission for a term ending June 30, 2001.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
pc:
Lanell Otey, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
C:MULY20.W130
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Sherlie S. Doherty, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term ending
June 30, 2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~ day of~,A/__z.~ 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:~CKLO%AGENDA98~.IUNE15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 23, 1998
File #15-110-316
Robert K. Bengtson, Chair
City of Roanoke Transportation Safety Commission
Roanoke, Virginia
Dear Mr. Bengtson:
This is to advise you that on July 8, 1998, Jerry W. Caldwell qualified as a member of the
City of Roanoke Transportation Safety Commission for a term ending October 31, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Georgene P. Elmore, Secretary, City of Roanoke Transportation Safety Commission
Sandra H. Eakin, Deputy City Clerk
C:IJULY30.WPO
'98 M~,Yll A9:55 '98 ,JUL -8 P3:54
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, tc~-wit:
I, Jerry W. Caldwell, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the City of Roanoke Transportation Safety
Commission for a term ending October 31, 2000, according to the best of my ability.
So help me God.
ARTHUR B. CRUSH, III, CLERK
DEPUTY CLERK
H:~AQENDAg~AI:~q20.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 23, 1998
File #15-110-429
Robert E. Tonkinson, Jr., Vice-Chair
Board of Trustees, City of Roanoke Pension Plan
1830 Belleville Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Tonkinson:
This is to advise you that on July 14, 1998, E. Douglas Chittum qualified as a member of
the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2002.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
James D. Grisso, Secretary/Treasurer, Board of Trustees, City of Roanoke Pension
Plan
Joyce L. Sparks, Retirement Administrator, Department of Finance
Sandra H. Eakin, Deputy City Clerk
C:~JULY20.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, E. Douglas Chittum, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension
Plan, for a term ending June 30, 2002, according to the best of my ability. So help me
God.
Subscribed and sworn ,o before me this ~ day of J~,~ 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTYCLERK
N:XCKLOI~AG ENDA98~J U NE15,WPD
Mary F. Parker, CMCIAAE
C~y CHrk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File #379
8andre H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 20, 1998, you were requested to provide an uPdate on greenway development in the
City of Roanoke.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc: Kit B. Kiser, Director, Utilities and Operations
C:UULY20.WPD
FROM ; ELLETTA2A. TRUCK/RORNOKE PHONE NO. : 548 343 7488 Jul. 13 1998 03;44PM Pi
ix,
JUL-1~-1998 15:46 548 345 ?488 9~ P.01
FROM. : ELLETT×UA. TRUCK×ROANOKE PHONE NO. : 548 34~ 7488 Jul. 24 1998 01:32PM PI
'98 JLIL24 P2:19
PRESENTATION OF ANNUAL REPORT OF THE ROANOKE VALLEY
GREENWAY COMMISSION TO ROANOKE CITY COUNCIL
JULY 20,1998
Mayor Bowers and Members of City Council:
My name is Lucy Eilett and I serve as an appointee to the Roanoke Valley Greenways
Commission. With me today are Barry Baird, also an appointee to the Commission, and
Liz Belcher, Greenways Coordinator.
We have asked for time on the agenda in order to present to you the f~rst Annual Report
of the Ro~moke Valley Greenways Commission. You have a copy of the report in your
hands, ~nd we hope you will take it home, read it and feel free to call any of us with
questions which you may have.
I want to begin by thankiag this City Council for its support through the years that we
have been working on this project. We began several years ago with a concept - a vision
of a system of trails- which we believe would enhance the quality of life in this
community and would open up opportunities for recreation, economic development and
pre~wvation of the environment.
You may remember that after much thought and planning, we came to you in 199 6 with
a conceptual plan for greenways which showed the routes where Valley citizens wantedto
see trails. In the center of the report which you have ia front of you, you will see the first
trails which are in various stages ofconstru~ion. Actually there is another major piece of
the plan already in the planning stage- a proposed greenway in the County and Salem
running from Green Hill Park along the river to the intersection of Route 419 and
Apperson Drive. Also another major piece along the fiver could come about as a result
of the flood reduction plan - a two to three mile trail running through Wasena and Smith
Parks and continuing down river toward the sewage treatment plant. The City's project
manager for this project is keeping us informed about the plans as they develop in this
area.
I remind you that funding for the Greenway Commision comes from the four localities on
a per c.~pita basis. This money is used to fund the coordinator's position and operations
of thc office. We think you will agree that this money is being well used when you see
on page 6 and 7 the grants and donations which have been generated under the leadership
of our coordinator, Also the greenways movement continues to generate enthusiasm
from many citizens, resulting in a major volunteer effort to move these projects along,
On page 8 you will see some of the ways volunteers have contributed to this effort,
JUL-24-1998 13:34 540 343 ?480
P. 01
FROM_, : ELLETT/UA. TRUCK×ROANOKE PHONE NO, : 540 34~ 7480 Sul. 24 1998 Oi:~3PM P2
I want to point out that this is not just a Roanoke City proj~, although the City has
certainly provided a leadership role. From the beginning we have taken a valley-wide
approach to the effort, and all of the Commission members and volunt~rs have been
supportive of these greenway segments as they are developed, irregardless of jurisdiction.
All of us have participated in clean-ups, trail preparations, public hearings, planning
meetings, etc., all around the Valley, and I know some of you have also been involved in
these activities. I can't emphasize enough how important it is that this continues to be
inter-jurisdictional. We have even had requests in the past to expand beyond the four
Valley localities, but at this point we believe we have all we can do to see that our plan
continues to be implemented.
Along with the Annual Report you have also received a copy of the recently printed
brochure, a piece which will be used to educate the general public about the Greenways
project, and to stimulate interest in Pathfinders for Greenways, the non-profit citizens
volunteer group supporting greenways. Goals for the Pathfinders include encouraging
8reenway developmem, raising money for construction and management, and providing
an avenue by which citizens can be involved as volunteers. This brochure highlights
Pathfinder activities, shows greenway routes, and tells about the benefits of greenways -
that is, why the investag, nt in greew,vays will pay bach large dividends om the future
this community.
We expect that our second Annual Report in 1999 will show some of these projects
completed and more on the drawing board. We also anticipate that as the greenways are
built and the public begins to use them, additional public support and enthusiasm will he
forthcoming. Today we would like to ask the City Council and the City Manager for two
things: (1) your continued support, both fmandally and through encouragement, in the
coming years. This is not a project that can be accomplished quickly. Whether it will
take ten years, or fifteen, or twenty, or more, we cannot tell. It all depends on what
oppommities present themselves, and how much money and effort are committed to the
projects. (2) the inclusion ofgreenways whenever possible in future planning for the
city. It was in 1993 when we first urged the city to obtain easements for trails as
easements for the sewer line interceptors were planned. Today we are still asking that
this procedure be followed- more specifically that easements for greenways be procured
when drainage easements are obtained as pan of the flood control project. There are also
opportunified when improvements to roads are made, or utility routes are planned and in
many other instances. We hope that greenway opportunities will become top priority in
city planning. We feel sure this will save time and money in the long run.
In conclusion, the report in fi'oat of you is the result of the efforts of many individuals
and groups. We look forward to continued progress in the months age,ad, and urge you to
call on us with your questions and suggestions as they occur to you.
JUL-24-1998 13:55 5~ J~43 7~8~
P. 02
MARY E PARKER, CMC~AAE
City Cle~
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 23, 1998
SANDRA H. EAKIN
Deputy City Clerk
File ~60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 KnoHwood Road, S. W.
Roanoke, V'trginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33933-072098 amending and reordalning certain sections of
the 1998-99 School Fund and School Capital Fund Appropriations, providing for appropriation of
$35,000.00 for the 1998-99 Regional Adult Education Specialist program, $37,212.00 for the
1998-99 Adult Education in the Jails program, $116,858.00 for the 1998-99 Regional Adult Literacy
(TAP) program, $7,772.00 for the 1998-99 GED Testing program, $4,673.00 for the 1998-99
Opportunity Knocks (GED) program, $1,251,670.00 for the 1998-99 Alternative Education program,
$79,481.00 for the Homeless Assistance program, and $75,000.00 for Huff Lane MicroVillage
School improvements. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public Schools
W. Robert Herbert, City Manager
James D. Gfisso, Director of Finance
Deborah L. Glossbrenner, Financial Systems Accountant, Department of Finance
H:~AGENDA~JULY20.WlaO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 1998.
No. 33933-072098.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
Fund and School Capital Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School Fund and School Capital Fund Appropriations, be,
and the same are hereby, amended and reordained to read as follows, in part:
SchoolFund
Appropriations
Education
Regional Adult Education Specialist (1-9) ........................
Adult Education in Jails 98-99 (10-13) ..........................
Regional Adult Literacy (TAP) (14) ............................
GED Testing 98-99 (15-16) ..................................
Opportunity Knocks (GED) 98-99 (17-19) ........................
Alternative Education Program 98-99 (20-38) ...................
Homeless Assistance Program 98-99 (39-45) ...................
Instruction (46-48) ........................................
Revenue
Education
Regional Adult Education Specialist (49) ........................
Adult Education in Jails 98-99 (50-51) ..........................
Regional Adult Literacy (TAP) (52) ............................
GED Testing 98-99 (53) .....................................
Opportunity Knocks (GED) 98-99 (54) ..........................
Alternative Education Program 98-99 (55-56) ....................
Homeless Assistance Program 98-99 (57-58) ....................
$124,184,967
35,000
37,212
116,858
7,772
4,673
1,251,670
79,481
69,593,742
$123,259,274
35,000
37,212
116,858
7,772
4,673
1,251,670
79,481
School Capital Fund
Appropriations
Education Capital
Huff Lane School Improvements (59) ...........................
1 ) Compensation
of Supervisors
2) Compensation
of Clerical
3) Social Security
4) Retirement - VRS
5) Health Insurance
6) Telecommunications
7) Mileage
8) Educational and
Recreational
Supplies
9) Additional Machinery
and Equipment
10) Compensation
of Teachers
11 ) Social Security
12) Other Professional
Services
13) Educational and
Recreational
Supplies
14) Other Professional
Services
15) Compensation of
Teachers
16) Social Security
17) Supplements
18) Social Security
19) Books and
Subscriptions
20) Compensation
of Teachers
21 ) Compensation
of Supervisors
(030-060-6707-6351-0124) $
(030-060-6707-6351-0151 )
(030-060-6707-6351-0201 )
(030-060-6707-6351-0202)
(030-060-6707-6351-0204)
(030-060-6707-6351-0523)
(030-060-6707-6351-0551 )
(030-060-6707-6351-0614)
(030-060-6707-6351-0821 )
(030-060-6708-6550-0121 )
(030-060-6708-6550-0201)
(030-060-6708-6550-0313)
(030-060-6708-6550-0614)
(030-060-6709-6550-0313)
(030-060-6710-6550-0121 )
(030-060-6710-6550-0201 )
(030-060-6711-6334-0129)
(030-060-6711-6334-0201 )
(030-060-6711-6334-0613)
(030-060-6982 -6100-0121 )
(030-060-6982 -6100-0124)
18,050
6,054
1,844
817
7O2
2,100
2,500
1,433
1,500
20,520
1,570
13,760
1,362
116,858
7,220
552
4,155
318
200
636,435
55,412
$38,081,601
2,266,700
22) Compensation
of Teacher Aides
23) Compensation of
Clerical
24) Social Security
25) Retirement - VRS
26) Health Insurance
27) Professional
Health Services
28) Purchased Services
29) Lease/Rent of
Equipment
30) Lease/Rent of
Buildings
31 ) Mileage
32) Field Trips
33) Parent Involvement
34) Inservice Workshops
35) Vehicle and
Equipment Supplies
36) Educational and
Recreational
Supplies
37) Electrical Service
38) Telecommunications
39) Compensation of
Teachers
40) Compensation of
Substitute Teachers
41) Social Security
42) Retirement - VRS
43) Health Insurance
44) Repair and
Maintenance
Payments
45) Mileage
46) Compensation of
Teachers
47) Tuition
48) Matching Funds
49) State Grant Receipts
50) Federal Grant
Receipts
51 ) Fees
(030-060-6982-6100-0141 )
(030-060-6982-6100-0151 )
(030-060-6982-6100-0201 )
(030-060-6982-6100-0202)
(030-060-6982-6100-0204)
(030-060-6982-6100-0311 )
(030-060-6982-6100-0381 )
(030-060-6982-6100-0541 )
(030-060-6982-6100-0542)
(030-060-6982-6100-0551 )
(030-060-6982-6100-0583)
(030-060-6982-6100-0585)
(030-060-6982-6100-0587)
(030-060-6982-6100-0610)
(030-060-6982-6100-0614)
(030-060-6982-6681-0511 )
(030-060-6982-6681-0523)
(030-060-6983-6100-0121 )
(030-060-6983-6100-0141)
(030-060-6983-6100-0201 )
(030-060-6983-6100-0202)
(030-060-6983-6100-0204)
(030-060-6983-6100-0331 )
(030-060-6983-6100-0551 )
(030-060-6001-6029-0121 )
(030-060-6001-6029-0382)
(030-060-6001-6300-0588)
(030-060-6707-1100)
(030-060-6708-1102)
(030-060-6708-1103)
76,72O
35,830
66,586
117,418
50,435
34,530
7,559
8,400
107,215
1,500
10,000
5,000
7,500
6,600
5,000
18,000
1,530
53,146
7,601
4,647
7,169
2,342
4,000
576
(17,659)
( 12,975)
(1,193,868)
35,000
34,867
2,345
52) Federal Grant
Receipts
53) Fees
54) Fees
55) State Grant Receipts
56) Local Match
57) Local Match
58) Mileage
59) Appropriated from
Third Party
(030-060-6709-1102)
(030-060-6710-1103)
(030-060-6711-1103)
(030-060-6982-1100)
(030-060-6982-1101)
(030-060-6983-1101 )
(030-060-6983-1102)
(031-060-6089-6896-9004)
116,858
7,772
4,673
57,802
1,193,868
30,634
48,847
75,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOI~
July 20, 1998
'98 ~UL 16 P4:3.c;
FROM:
SUBdECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for the Appropriation of School Funds
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$35,000 for the 1998-99 Regional Adult Education Specialist program to provide
ancillary and support services for the Adult Literacy and Basic Education Program
in the planning district. The continuing program will be reimbursed one hundred
percent by state funds.
$37,212 for the 1998-99 Adult Education in the jails program to provide instruction
to inmates in the Roanoke City and Roanoke County jails to aid in their acquisition
of the GED certificate. The continuing program will be reimbursed by federal funds
amounting to $34,857 and jail funds in the amount of $2,345.
$116,858 for the 1998-99 Regional Adult Literacy (TAP) program to provide for the
administration of adult literacy programs. The continuing program will be
subcontracted through Total Action Against Poverty (TAP) and federal funds will pass
through the Roanoke City Schools.
$7,772 for the 1998-99 GED Testing program to provide instructors for GED
preparation classes and for the administration of the GED examinations. The
continuing program will be funded with student fees.
$4,673 for the 1998-99 Opportunity Knocks (GED) program to provide instruction
for the General Educational Development (GED) Examination for young adults. The
program operates under an Agreement of Understanding with the Fifth District
Employment and Training Consortium to address GED preparation needs of
participating youth. The continuing program will be funded with fees charged to
participants.
Honorable Mayor and Members
of City Council
July 20, 1998
Page 2
$1,251,670 for the 1998-99 Alternative Education program to provide alternative
curriculum and training for high risk students. The continuing program will be
reimbursed by state funds in the amount of $57,802 with a local match of
$1,193,868.
$79,481 for the Homeless Assistance program to provide instructional services to
homeless students. The continuing program will be funded by federal funds
amounting to $48,847 with a local match of $30,634.
$75,000 for Huff Lane MicroVillage School improvements. Funding has been
provided by a third party donation.
We recommend that you concur with this request of the School Board.
Director of Finance
JDG/DLG/pac
Attachments
c: Debbie Glossbrenner, Financial Systems Accountant
ROANOKE CITY SCHOOL BOARD :iT v
P. O. Box 13145
Roanoke, VA 24031
(540) 853-2381
July 14, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its July 14 meeting, the School Board requests the
following appropriations:
$35,000.00 for the 1998-99 Regional Adult Education Specialist program to provide
ancillary and support services for the Adult Literacy and Basic Education Program in the planning
district. The continuing program will be reimbursed one hundred percent by state funds.
$37,212.00 for the 1998-99 Adult Education in the Jails program to provide instruction to
inmates in the Roanoke City and Roanoke County Jails to aid in their acquisition of the GED
certificate. The continuing program will be reimbursed by federal funds amounting to
$34,857.00 and jail funds in the amount of $2,345.00.
$116,858.00 for the 1998-99 Regional Adult Literacy (TAP) program to provide for the
administration of adult literacy programs. The continuing program will be subcontracted
through Total Action Against Poverty (TAP) and federal funds will pass through the Roanoke City
Schools.
$7,772.00 for the 1998-99 GED Testing program to provide instructors for GED
preparation classes and for the administration of the GED examinations. The continuing
program will be funded with student fees.
$4,673.00 for the 1998-99 Opportunity Knocks (GED) program to provide instruction for
the General Educational Development (GED) Examination for young adults. The program
operates under an Agreement of Understanding with the Fifth District Employment and Training
Consortium to address GED preparation needs of participating youth. The continuing program
will be funded with fees charged to participants.
$1,251,670.00 for the 1998-99 Alternative Education program to provide alternative
curriculum and training for high risk students. The continuing program will be reimbursed by
state funds in the amount of $57,802.00 with a local match of $1,193,868.00.
Members of Council
Page 2
July 14, 1998
$79,481.00 for the Homeless Assistance program to provide instructional services to
homeless students. The continuing program will be funded by federal funds amounting to
$48,847.00 with a local match of $30,634.00.
$75,000.00 for Huff Lane MicroVillage School improvements. Funding has been
provided by a third party donation.
re
cc:
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ann Allen (with accounting details)
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File #178-236
· andra H. Eakin
Deputy C~y C~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33934-072098 authorizing execution of an
agreement with the Roanoke Redevelopment and Housing Authority for the 1998-99
HOME Investment Partnership Program and any necessary amendments thereto, upon
certain terms and conditions. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
John P. Baker, Executive Director, City of Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
Daniel H. Pollock, Jr., Coordinator, Housing Development
Charles A. Harlow, Grants Monitor, Grants Compliance
H:~AGENDA96~JULY2D.VVPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33934-072098.
A RESOLUTION authorizing the appropriate City officials to enter into the 1998-99
HOME Investment Partnership (HOME) Program Agreement, and any necessary
amendments thereto, with the Roanoke Redevelopment and Housing Authority, upon certain
terms and conditions.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or
the Assistant City Manager and City Clerk are hereby authorized to execute and attest,
respectively, on behalf of the City, the 1998-99 HOME Investment Partnership (HOME)
Program Agreement with the Roanoke Redevelopment and Housing Authority, and any
necessms' mnendments thereto, if necessary, approved as to form by the City Attorney,
within the Ii,nits of funds and for the purposes as are more particularly set forth in the City
Manager's report dated July 20, 1998.
ATTEST:
City Clerk.
Il RI'iS,R-RRII?v~8 WPI)
RECEI'v r,E. 9
(:ITY ¢' --'::'"'"" ,.-,r:-~f ....
Roanoke, Virginia
July 20, 1998
98-18
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
1998-99 HOME
Agreement with
Authority (RRHA)
Investment Partnerships Program
the Roanoke Redevelopment and
(HOME)
Housing
Historically, the RRHA has administered a variety of HOME programs for the
City, including housing rehabilitation and homebuyer assistance.
Be
City. Council authorized the RRHA's 1998-99 HOME activities and fundine as part
of the Annual Update to the Consolidated Plan (Annual Update) approved for
submission to the U.S. Department of Housing and Urban Development (HUD)
on May 11, 1998, by Resolution No. 33830-051198.
Co
City. Council accepted the 1998-99 HOME funds on June 15, 1998, pending receipt
of the approval letter from HUD, by adopting Resolution No. 33877-061598 and
Budget Ordinance No. 33876-061598.
HUD approval of the Annual Update is forthcoming. The letter of approval is
completing the routine Congressional release process.
II. Current Situation:
A total of $663,018 in HOME funds has been budgeted for the RRHA's 1998-99
HOME Aereement.
$623,018 in new and carry-over HOME funds are budgeted for the
RRHA's 1998-99 project costs for the four (4) HOME-funded activities
listed below. This amount includes $281,093 which is being carried over
to complete rehabilitation and homebuyer projects in progress on June 30,
1998, the end of the prior program year.
ao
Consolidated Rehabilitation Loans -- Grants and/or loans to eligible
homeowners and homebuyers and to owners of substandard rental
properties for housing rehabilitation.
Members of Council
Page 2
Do
Down Payment/Closing Costs -- Grants to eligible homebuyers to
reduce the cash required to purchase a home newly constructed or
rehabilitated by the RRHA.
Gainsboro Lot Acquisition/Homeownership Initiative -- Completion
of an activity to construct two new homes in the Gainsboro area and
financial assistance eligible buyers of the homes.
do
Homeownership Opportunities Program (HOP) Subsidy - Funding
to the RRHA to subsidize part of the costs of constructing new
housing under the HOP.
$40.000 in HOME funds are budgeted for the RRHA's 1998-99 general
administrative costs relating to the HOME-funded activities.
An additional $135,954 in Community Development Block Grant (CDBG) funds
for staff and other support costs directly attributable to delivering the HOME
activities is being budgeted under a separate CDBG Agreement with the RRHA to
be authorized by Council.
HOME funds require a 12.5 % match, which does not apply to "administrative" or
to Grant Year 1992 funds. The match requirement for the RRHA contract will be
IL4.2,2~. (Funds from prior grant years have already been matched.) Match
sources include cash as well as in-kind contributions from non-federal sources. No
outlays of City funds will be needed to meet the match requirement.
City Council must approve execution of an Agreement with the RRHA in order to
implement the HOME activities and permit payment to the RRHA for costs
incurred.
III.
Issues:
A.
B.
C.
D.
E.
Cost to the City.
Administrative capability.
Impact on neighborhood revitalization.
Consistency with the Annual Update.
Members of Council
Page 3
IV.
Alternatives:
Authorize the City. Manager or the Assistant City. Manager to execute, and the City
Clerk to attest, the 1998-99 HOME Agreement with the RRHA (similar in form
and content to Attachment 1) and amendments thereto, if necessary, approved as
to form by the City Attorney, within the limits of funds and the purposes set forth
in this report.
Cost to the City will be $663.018 in HOME funds, including the amount
needed to complete carry-over projects, plus $135,954 in CDBG project
support funding. Necessary HOME funding is available in the accounts
listed in Attachment A. 1. of the Agreement.
Administrative capability will be assured by executing the Agreement. The
RRHA possesses extensive knowledge and experience in the types of
activities to be conducted.
liming is important. Housing activities and payments to the RRHA cannot
be implemented in the absence of an Agreement.
Impact on neighborhood revitalization will be positive. These HOME
activities will assist the purchase and/or rehabilitation of approximately 24
housing units. As a result, the appearance, property values and stability of
our neighborhoods will be enhanced, and the City's stock of decent,
affordable housing will increase.
Consistency with the Annual Update will be achieved. The activities and
funding covered by the Agreement are specifically authorized in the Annual
Update for implementation by the RRHA.
B. Do not authorize execution of the 1998-99 HOME Agreement with the RRHA.
Cost to the City is unclear at this time. Funding would remain available,
but other arrangements would have to be made to establish a comparable
administrative capability within the City government structure or through
contracts with external agencies.
Administrative capability would be negatively affected. While some City
staff would be able to perform certain functions, the range of knowledge
and experience would be difficult to replace.
3. !JlIliag would be adversely affected. There would be significant delays in
Members of Council
Page 4
making rehabilitation and homebuyer assistance available.
Impact on neighborhood revitalization would be negative if assistance with
the purchase and/or rehabilitation of housing was delayed or withdrawn.
Consistency with the Annual Update would not be achieved, since the
RRHA is specifically identified as the agency which will conduct the
activities covered by the Agreement.
Recommendation:
Concur with Alternative A. authorizing the City Manager or the Assistant City Manager
to execute, and the City clerk to attest, the 1998-99 HOME Agreement with the RRHA
(similar in form and content to Attachment 1) and amendments thereto, if necessary,
approved as to form by the City Attorney, within the limits of funds and the purposes set
forth in this report.
Respectfully submitted,
W~. ~bert<~Herbet t~-- ) '~
City Manager
WRH:FEB
C'-
Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Director of Public Works
Housing Development Coordinator
Office of Grants Compliance
Executive Director, Roanoke Redevelopment and Housing Authority
AGREEMENT
This Agreement is made and entered into this
parties:
~day of
1998, by and between the following
The Grantee
City of Roanoke, Virginia
215 Church Avenue, S.W.
Roanoke, Virginia 24011
The Subgrantee
City of Roanoke Redevelopment
and Housing Authority
2624 Salem Turnpike, N.W.
Roanoke, Virginia 24017
WITNESSETH:
WHEREAS, by Resolution No. 33877-061598 the Roanoke City Council approved the 1998/99 HOME
program and by Ordinance No. 33876-061598 appropriated funds therefor; and
WHEREAS, by Resolution No. the Roanoke City Council approved the execution of this
subgrant agreement between the Graniee and the Subgrantee; and
WHEREAS, by Resolution No. ~ the Subgrantee's Board of Commissioners approved the execution
of this subgrant agreement between the Grantee and the Subgrantee;
NOW, THEREFORE, the parties hereto mutually agree as follows:
1. USE OF HOME FUNDS:
All program activities under this Agreement shall be operated in accordance with guidelines
developed by the Subgrantee in consultation with and acceptable to the Grantee and incorporated
herein by reference. These guidelines may be modified with the approval of the Grantee's City
Manager or Assistant City Manager and the Subgrantee's Executive Director or his or her designee.
(Note: Guidelines shall not be modified administratively when the result would be to add or delete
program activities or otherwise fundamentally alter the nature or intent of any program activity.)
Responsibilities of the Subgrantee shall include marketing and outreach, receiving and processing
applications, including packaging loan applications for supplemental funding sources under part 1.d.,
overseeing rehabilitation, holding deeds of trust and/or homeowner grant agreements (specific to this
Agreemen0 for the Grantee's HOME funds, and monitoring the projects after rehabilitation, in
accordance with federal HOME regulations. The Subgrantee shall, in addition, be responsible for
performing such duties as above as may be necessary to complete or continue progress on projects
it set up in the Integrated Disbursement and Information System (IDIS) that remained open as of June
30, 1998. Funding for such "carry-over" projects shall be made available from accounts designated
under part 1.h. of, and Attachments A. 1. and A.2. to, this Agreement.
Page 1 of 11 (Attachment 1)
ao
b°
ce
do
Consolidated Loan Program -- The Subgrantee shall conduct a Consolidated Loan Program to
make housing rehabilitation funding available to HOME-eligible homeowners and homebuyers
and to owners of substandard rental properties. A combination of active and deferred loans and
grants will be offered to provide an equitable level of assistance among the different types of
applicants and the activities supported. The forms of financial assistance to be made available
may vary with the income and age of each applicant and with the type of activity assisted.
(1) T.vpes of Rehabilitation Activities Authorized -- Using HOME funds provided by the
Grantee, the Subgrantee shall offer the following types of assistance in accordance with
guidelines incorporated by reference into this Agreement.
(a) Owner-Occupied Rehabilitatiol~ -- financial assistance for the rehabilitation of
substandard homes owned and occupied by eligible families.
(b) Purchase/Rehabilitation -- financial assistance for the purchase, rehabilitation, and
occupancy of vacant substandard houses by eligible families.
(c) Rental Rehabilitation -- financial assistance for the rehabilitation of small rental
properties.
(2)
Enterprise Zone II and Historic Gainsboro Set-Asides -- The Subgrantee shall reserve and
make available a minimum of $100,000 to assist housing in the Enterprise Zone II and
$100,000 to assist housing in the Historic Gainsboro District. The Subgrantee may provide
this assistance through Owner-Occupied Rehabilitation, Purchase-Rehabilitation or Rental
Rehabilitation, as described above. Upon written, mutual consent by the parties hereto, any
portion of either set-aside not committed to projects in the Enterprise Zone II or Historic
Gainsboro District within six months from the date of this Agreement (specified above) may
be used for projects located in other eligible areas of the City.
Down Payment and Closing Cost Assistance Program -- Using HOME funds provided by the
Grantee, the Subgrantee shall conduct a Down Payment and Closing Cost Assistance Program.
This program shall consist of grants to eligible homebuyers to reduce the amount of cash
required to purchase a home constructed and/or otherwise being offered for sale by the
Subgrantee.
Gainsboro Lot Acquisition and Homeownership Initiative Proeram -- The Subgrantee shall
continue efforts regarding a Gainsboro Lot Acquisition and Hom~ownership Initiative Program
to assist eligible families to purchase four homes in the Gainsboro Area. The four homes to be
sold under this program are 12 and 18 Gilmer Avenue, N.W. and two new homes to be
constructed in Gainsboro. HOME funds will be used to acquire the parcels of land on which the
new homes will be built, subsidize construction costs and/or provide each eligible family up to
$15,000 in homebuyer assistance. (Note: As of June 30, 1998, properties at 12 and 18 Gilmer
Avenue have been sold.)
Homeownership Opportunities Program (HOP) Subsicly -- The Subgrantee shall use HOME
funds provided by the Grantee to subsidize the costs of new housing constructed under the
Page 2 of 11 (Attachment 1)
Subgrantee's HOP. Funds may subsidize any HOME-eligible hard or soft project cost directly
related to each specific property assisted.
Supplementation of Local HOME Funds with Other Fund~ -- In order to increase the number of
housing units assisted, the HOME funds provided under this Agreement by the Grantee may be
supplemented by funding obtained through the Virginia Department of Housing and Community
Development (DHCD) or other sources. The Grantee and Subgrantee shall coordinate any
actions taken to obtain supplemental funding. Where permitted, HOME funds under this
Agreement may be used to meet any matching requirements of the supplemental funding source.
Revisions to activity guidelines, such as, but not necessarily limited to, changes in financing
options, required to accommodate any supplemental funding shall be considered administrative
in nature and shall not require amendment of this Agreement.
e. Period of this Agreement: -- Unless amended, and except as provided in sections 14 and 16, this
Agreement shall be for the period beginning July 1, 1998, and ending June 30, 1999.
Sch~ule - The Grantee and Subgrantee shall implement each program described above on July
1, 1998, in accordance with the guidelines incorporated by reference, and shall set up individual
projects utilizing all the HOME funds identified in Attachment A. 1. by June 30, 1999. At the
sole discretion of the Grantee, any project funds remaining uncommitted or administrative funds
remaining unexpended at the end of this period may be carried over to the subsequent year or
deobligated from the Agreement and used for other HOME purposes.
go
Match - Funds drawn from the Grantee's HOME Investment Trust Fund must be matched in
accordance with the requirements contained in 24 CFR 92.218 through 92.222. It shall be the
Grantee's responsiblity to determine the amount and ensure crediting of matching funds required
pursuant to this Agreement. The Subgrantee shall report regularly to the Grantee all activities
which may be credited against the HOME match requirement.
B.udg~ - HOME funds, as provided in Attachment A. 1., shall be made available to the
Subgrantee for the respective program activities. Funding to complete projects initiated on or
before June 30, 1998, listed on Attachment A.2. shall be made available from accounts
designated in Attachment A. 1. At the sole discretion of the Grantee, any funds remaining
unexpended upon completion of any 1997/98 carry-over project may be used for other carry-over
or new projects or deobligated from the Agreement and used for other HOME purposes.
2. AFFORDABILITY;
The Subgrantee shall ensure that all housing units assisted with HOME funds through any
program under this Agreement will adhere to the affordability requirements of 24 CFR 92.252
and 92.254, as applicable. The Subgrantee shall require repayment of the HOME funds if the
housing does not meet the affordability requirements for the specified time period.
bo
The Subgrantee shall monitor all HOME-assisted properties to ensure maintenance of their
affordability for the minimum period. Monitoring procedures of the Subgrantee must be in
accordance with HUD regulations.
Page 3 of 11 (Attachment 1)
3. PROGRAM INCOME AND REPAYMENTS:
All repayments, interest and other return on the investment of HOME funds shall be returned to the
Grantee within 15 days of receipt by the Subgrantee.
4. UNIFORM ADMINISTRATIVE REQUIREMENTS:
The Subgrantee agrees to abide by the HUD conditions for HOME programs as set forth in 24 CFR
part 92, the requirements of OMB Circular No. A-87 and the following requirements of 24 CFR part
85: 85.6, 85.12, 85.20, 85.22, 85.26, 85.32 - 85.34, 85.36, 85.44, 85.51, and 85.52.
5. PROJECT REQUIREMENTS:
The Subgrantee shall comply with project requirements detailed in Subpart F of 24 CFR part 92, as
applicable, in accordance with the type of project assisted.
6. HOUSING QUALITY STANDARD;
The Subgrantee shall include in all agreements with owners of rental housing assisted under this
Agreement the provision that such units shall be maintained in compliance with applicable HUD
Housing Quality Standards (HQS), Virginia Property Maintenance Code and the Grantee's Rental
Certificate of Compliance program for the duration of the affordability period. The form of such
Agreements between the Subgrantee and property owners shall be subject to approval by the Grantee.
7. OTHER PROGRAM REQUIREMENTS:
The Subgrantee shall carry out each activity in compliance with all federal laws and regulations
described in subpart H of 24 CFR 92, except that the Subgrantee does not assume the Grantee's
responsibilities for environmental review in 24 CFR 92.352 and the intergovernmental review
process in 24 CFR 92.357 does not apply.
All proposals for HOME-assisted rehabilitation in the City shall be submitted to the Grantee's
Office of Grants Compliance for determination of the structure's eligibility for inclusion on the
National Register of Historic Places. If property is historically eligible, all project plans and
specifications will be submitted to the Grantee's Office of Grants Compliance for review as to
compliance with Section 106 of the National Historic Preservation Act.
8. AFFIRMATIVE MARKETING:
As applicable, and in accordance with 24 CFR 92.351, the Subgrantee shall include in all agreements
with the owners of rental housing the provision that the owners shall comply with the Grantee's
Affirmative Marketing Procedures.
9. CONDITIONS FOR RELIGIOUS ORGANIZATIONS;
The Subgrantee shall not grant or loan any HOME funds to primarily religious organizations for any
Page 4 of 11 (Attachment 1)
activity, including secular activities. In addition, HOME funds may not be used to rehabilitate or
construct housing owned by primarily religious organizations or to assist primarily religious
organizations in acquiring housing. In particular, there shall be no religious or membership criteria
for tenants of any HOME-assisted properties.
10. REQUESTS FOR DISBURSEMENTS OF FUNDS;
Disbursement of funds under this Agreement shall not be requested until the funds are needed
for payment of eligible costs. The amount of each request must be limited to the amount needed
for reimbursement of costs incurred.
bo
Requests for funds shall be submitted to the Grantee's Office of Grants Compliance and shall
include copies of the HOME Payment Certification Form(s) for the project and/or administrative
costs to be reimbursed. As requested by the Office of Grants Compliance, the Subgrantee shall
furnish copies of invoices or other documentation of the project and/or the administrative costs
incurred. Upon approval of the request by the Grantee's Project Manager and/or Office of
Grants Compliance, the Grantee shall disburse the funds to the Subgrantee.
Ce
All requests for disbursements with respect to costs incurred during the period of this Agreement,
as set forth in part 1.e., must be received by the Grantee within 60 calendar days of the ending
date of this Agreement. The Grantee shall not be bound to honor requests for disbursements
received after this 60-day period has elapsed.
11. REVERSION OF ASSETS:
Upon expiration of this Agreement, the Subgrantee must transfer to the Grantee any HOME funds
on hand at the time of expiration and any accounts receivable attributable to the use of HOME funds.
12. RECORDS AND REPORTS;
The Subgrantee agrees to submit such reports as may be requested by the Grantee concerning the
activities conducted under this Agreement. Further, the following shall apply to financial and project
records pertaining to this Agreement:
a°
Records to be maintained -- At a minimum, the Subgrantee shall maintain financial and project
documents and records which comply with the applicable requirements of 24 CFR 92.508.
(Note: See also part 4 above, including reference to 24 CFR 85.20 regarding standards for
financial systems.)
bo
Period of record retention -- The Subgrantee shall retain financial and project documents and
records pertaining to this Agreement in compliance with the applicable requirements of 24 CFR
92.508(c).
Co
Access to records -- The Grantee and other entities shall have access to financial and project
documents and records pertaining to this Agreement in compliance with the applicable
requirements of 24 CFR 92.508(d).
Page 5 of 11 (Attachment 1)
ENFORCEMENT OF THE AGREEMENT;
In accordance with 24 CFR 85.43, the Grantee may suspend or terminate this'Agreement if the
Subgrantee materially fails to comply with any term of the Agreement. This Agreement may
also be terminated for convenience in accordance with 24 CFR 85.44.
bo
The Subgrantee shall be liable for repayment of HOME funds expended on any project or
activity which the Subgrantee terminates prior to completion without the prior written approval
of the Grantee's Office of Grants Compliance.
Co
The affordability provisions referenced in part 2 of this Agreement shall be enforced by written
covenant between the Subgrantee and all rental property owners or homebuyers as a condition
of sale or participation in the HOME program. Covenants shall be recorded with the property
deeds and deeds of trust. The form and content of such covenants are subject to approval by the
Grantee. If affordability provisions are not met, the HOME subsidy shall be repaid to the
Grantee in accordance with part 3 of this Agreement.
In all cases where the Subgrantee provides HOME funds to for-profit owners or developers,
nonprofit owners or developers, subrecipients, homeowners, homebuyers, tenants receiving
tenant-based rental assistance, or contractors, the Subgrantee shall have a written agreement
which meets the applicable requirements of 24 CFR 92.504.
14. DURATION OF THE AGREEMENT-
For the purposes of monitoring affordability by the Subgrantee, this Agreement shall be in effect
through the latest date on which any HOME-assisted unit under this Agreement is subject to the
affordability requirements of 24 CFR 92.252 or 92.254, as applicable. However, should the Grantee
not provide the Subgrantee administrative funding for such monitoring pursuant to this or any other
agreement with the Subgrantee, the monitoring and record keeping requirements of this Agreement
shall revert to the Grantee. In the event of such reversion, the Subgrantee shall promptly provide
the Grantee all records and documents in the Subgrantee's possession pertinent to such monitoring.
15. MONITORING:
At least annually, the Grantee shall review the Subgrantee's performance and financial and other
records for compliance with the terms, conditions and expectations of this Agreement, and with
applicable local, state and federal statutes, regulations, policies and procedures.
b. The Subgrantee shall make on-site reviews of the activities of owners of rental housing which
conform to the requirements of 24 CFR part 92.504(d)(1) COn-site inspections").
16. ANNUAL AUDIT;
The Subgrantee shall provide for an independent, annual audit of all HOME expenditures under this
Agreement, in accordance with OMB Circular A-133. Two copies of the audit report shall be
furnished to the Grantee within 30 days after completion of the audit.
Page 6 of 11 (Attachment 1)
~7. TH]RD-P~TY CONTRACTS:
The Grantee shall not be obligated or liable hereunder to any party other than the Subgrantee.
18. ~
Each party to this Agreement shall indemnify and hold harmless the other, its officers, agents and
employees, from any and all claims, liability, causes of actions, suits of any nature, costs and
expenses, including reasonable attorney's fees, resulting from or arising out of the party's intentional
or negligent acts or omissions with respect to the duties, rights and privileges granted in or arising
under this Agreement, including without limitation, fines and penalties, violation of federal, state
or local laws, or regulations promulgated thereunder, personal injury, wrongful death or property
damage claims. In the event that the parties are jointly or concurrently negligent, each shall
indemnify and hold harmless the other party to the extent of its own negligence.
19. CONFLICT OF INTEREST:
No employee, agent, consultant, officer or appointed official of the Subgrantee, who is in a position
to participate in a decision-making process or gain inside information with regard to any HOME
activities, may obtain a personal or financial interest in or benefit from any of the activities, or have
an interest in any contract, subcontract or agreement with respect thereto, or in the proceeds
thereunder, either for themselves, their family or business associates, during their tenure or for one
(1) year thereafter.
20. SUCCESSORS:
This Agreement shall be binding upon each of the parties, and their assigns, purchasers, trustees,
and successors.
21. AMENDMENTS
This Agreement, including any Attachments and Exhibits, represents the entire agreement between
the parties, which shall not be modified, amended, altered or changed, except by written agreement
executed by the parties.
22. GOVERNING LAW;
This Agreement shall be governed by laws of the Commonwealth of Virginia.
23. AVAILABILITY OF FUNDS'
HOME Investment Partnerships Program (HOME) funding to be made available by the Grantee
under this Agreement is contingent upon necessary appropriations by the U.S. Congress. In the event
that sufficient funds are not appropriated, at the sole discretion of the Grantee, this Agreement may
be terminated in whole or in part.
Page 7 of 11 (Attachment 1)
24. ANTI-LOBBYING:
To the best of the Subgrantee's knowledge and belief, no federal appropriated funds have been paid
or will be paid, by or on behalf of it, to any persons for influencing or attempting to influence an
officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of congress in connection with the awarding of any Federal contract, the
making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal
contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds
have been paid or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an
employee of a Member of Congress in connection with this Agreement, the Subgrantee will complete
and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its
instructions.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By By
Mary F. Parker, City Clerk
City Manager/Assistant City Manager
ATTEST:
FOR THE SUBGRANTEE:
By
H. Wesley White, Jr., Dir. of Development
By
John P. Baker, Executive Director
APPROVED AS TO HOME ELIGIBILITY
APPROVED AS TO FORM
Office of Grants Compliance
Assistant City Attorney
Page 8 of 11 (Attachment 1)
APPROVED AS TO EXECUTION
APPROPRIATION AND FUNDS REQUIRED
FOR THIS CONTRACT CERTIFIED
Assistant City Attorney
Director of Finance
Date
Account #
(See Attachment A. 1,)
Page 9 of 11 (Attachment 1)
1998/99 RRHA HOME Contract
Financial Accounts
Attachment A. 1.
Account # Project
(035-090-) ~ Admin Total
Carry-Over New Total
5302-5239 General Admin 19 19
5304-5239 General Admin * 33 33
5306-5239 General Admin 39,948 39.948
Subtotal 40,000 40,000
5303-5240 Down Paymem/Closing Costs * 4,913 0 4,913 4,913
5305-5240 Down Payment/Closing Costs * 18.587 0 18.587 18,587
Subtotal 23,500 0 23,500 23,500
5305-5333 Consolidated Rehab Loans * 169,395 169,395 169,395
5306-5333 Consolidated Loan Program 0 335.459 335.459 335.459
Subtotals 169,395 335,459 504,854 504,854
5303-5338 HOP Subsidy Program 8,135 8,135 8,135
5305-5338 HOP Subsidy Program * 15,399 15,399 15,399
5306-5338 HOP Subsidy Program 0 6.466 6.466 6.466
Subtotal 23,534 6,466 30,000 30,000
5302-5311 Gainsboro Lot Acquisition/Homeownership 36,664 0 36,664 36,664
5303-5311 Gainsboro Lot Acquisition/Homeownership 28.000 0 28.000 28.000
Subtotal 64,664 0 64,664 64,664
TOTALS 281,093 341,925 623,018 40,000 663,018
· Amounts shown for these items represem the unexpended balances in the accounts.
Page 10 of 11 (Attachment 1)
Pro_i #
205
207
208
209
210
211
212
T_vpe
DPCC
OOR
OOR
OOR
OOR
OOR
OOR
1998/99 RRHA HOME Contract
Carry-Over Projects
Balance to Pay
as of 6/30/98 Comments
3,500.00
54,400.00
20,000.00
14,995.00
35,000.00
25,000.00
20,000.00
Attachment A.2.
Total
$172,895.00
Page 11 of 11 (Attachment 1)
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File #5-277
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33935-072098 authorizing execution of an
agreement between the City, Downtown Roanoke, Inc., and Roanoke Foundation for
Downtown, Inc., for continuation of the Mounted Patrol Unit of the Police Department. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
R. Matt Kennell, President/Agent, Downtown Roanoke, Inc., and Roanoke
Foundation for Downtown, Inc., 310 First Street, S. W., Roanoke, Virginia 24011
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Diane S. Akers, Budget Administrator, Office of Management and Budget
A..L. Gaskins, Chief of Police
H:~AG ENDAg6~ULY20.WPO
IN THECOUNCILFOR THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 1998.
No. 33935-072098.
A RESOLUTION authorizing an agreement with Downtown Roanoke, Inc., and Roanoke
Foundation for Downtown, Inc., for the continuation of the Mounted Patrol Unit of the Police
Department.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, an agreement with Downtown Roanoke, Inc., and
Roanoke Foundation for Downtown, Inc., for the continuation of the Mounted Patrol Unit of the
Police Department, as described in the City Manager's report to this Council dated July 20, 1998.
2. The form of the agreement which shall be substantially as set forth in the attachment
to the City Manager's report shall be approved by the City Attorney.
ATTEST:
City Clerk.
OUL.-I?'gBIFRI) 13:48 GIT¥ MANAGERS OFFIGE TEL:540 853 1138 P. O01
'98 JUL17 P2:10
re: Repor~ #98-21
Item
Ol~ce of the Ci~/Mon(~ger
July 20, 1998
Honorable Mayor and Members of City Council
Roanoke, 'Virginia
Subject:
Agreement between thc City of Roanoke, Downtown Roanoke, Inc., and
Roanoke Foundation for Downtown, Inc.
Dear Mayor Bowers and Members of Council:
I would like to provide additional information on the Council Report requesting City
Council approval to enter into an agreement with Downtown Roanoke, Inc. (DR/) and thc
Roanoke Foundation for Downtown, Inc. (Foundation) to provide $15,000 in financial support
lbr the City of Roanoke's Mounted Patrol [ Init.
The funds identified in this relx, n arc not for use by DR/or the Fotmdation, but are to be
used to assist the Foundation to directly suplmrt the City of Roanoke's Mounted Patrol Unit. DRI
and the Foundation have provided financial assistance through ftmd raising efforts to the
Mounted Patrol Unit since 1993, and have established relationships with a variety of local
vendors and suppliers. Because the Foundation is a charitable organization, many of these
vendors provide services and suppUes for the Mounted Patrol Unit through DRI in-kind or
at reduced prices.
While DRI and the Foundation plan to continue to raise funds to assist with the needs of
the Mounted Patrol, city ftmds are needed to assist with the routine costs associated with the day-
to-day operations of this important unit of our police department. The Foundation has offered to
continue to handle payment or the administrative expenses and I recommend that we continue
this arnmgement.
Thc $15,000 approved in the FY 1998199 budget will be used as follows:
Mounted Patrol uniforms 5 officers $500 $2,500
Officer training 5 offio.~rs 300
tforsc tack and equipment 4 hor~e$ 200
Veterinarian services 12 months 25 300
I~oom.-~4 Muntcipc~South 215Churc13Avonua. S.W. r~oano~e. Vlrglnk3 2~0114591 (540)B53-2333 F^X(5~O)~,53-1138
CIIVWOD:~c roonoko,vo U~
14:01 540 E~$3 113~ 937.
P.Oi
JUL,-17'981FRI) 13:49 CITY MANAGERS OFFICE TEL'540 853 1138 P. O02
Fa~TiCr $Crv~ccs
Medicines
Hrain
Hay
Stable RentaJ
Elec~rici ty
Supplies
Stable AssJstam
Stall shavings
Conth~gcncy
TOTAL:
12 months
12 months
208 $0 lb, bags
365 bales
12 months
{ 2 luonth$
12 month~
104 hours
12
350
25
tn-kind
In-kind
In-kind
100
50
15
4,200
300
0
0
!
,200
60O
,560
24O
,800
$15,001
As outlined in the Council Report, I rccommcnd that we enter into an agrcement with
DRI and the Foundation. I trust that the additional iuformation that I have provided will assist
you in the evaluation o£ the recommendation. I would be happy to address any queslion$ or
concerns that you have.
cc;
Mary Parker, City Clerk
James D. O,'isso, Director of Finance
George C. Snead, Director of Public Safety
Diane Akcrs, Budget Achninistrator
Respectfully,
W. Robert Herbert
City Manager
JUL-i?-i~J8 14:01 540 853 1138 P.OZ
~oanoke, Virginia
July21~tl9,gS~ 16 P3:53
98-21
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Agreement between the City of Roanoke and Downtown Roanoke, Inc.
and Roanoke Foundation for Downtown, Inc. for the City of Roanoke Mounted
Patrol Unit
II.
Background:
The Roanoke City Police Department's Mounted Patrol Unit was formed in
partnership with Downtown Roanoke, Inc. (DRI) in September, 1993.
DR[ formed a separate not-for-profit tax exempt organiTation.. Roanoke
Foundation for Downtown, Inc. (Foundation) to assist DR[ to raise funds for the
Mounted Patrol Unit.
As of June 30, 1998, DR[ and the Foundation have fulfilled their original
commitment to the Ci.ty by providing five years of financial assistance for the
Mounted Patrol Unit.
Current Situation:
Ci_ty Council authorized $15,000 as part of the FY 1998-99 Adopted General
Fund budget, for expenses associated with the operation of the Police
Department's Mounted Patrol Unit.
Funds for the Mounted Patrol Unit need to be provided to the Foundation.
to continue to provide funding for the expenses associated with the Mounted
Patrol Unit most effectively and without interruption.
The attached administrative agreement is necessary_ for the funds to be obligated
to the Foundation. The agreement shall be for the time period of July 1, 1998
through June 30, 1999 and shall be renewable for two successive terms of one
year each.
The agreement requires the Ci_ty to indemnify_ the Foundation and DRI if City
employees or agents are guilty of negligent or intentional acts with respect to the
III.
agreement.
Issues:
IV.
A. Cost to the Ci_ty
B. Funding
C. Timing
D. Administrative Requirements
Alternatives:
Bo
Adopt a resolution authorizing the City Manager, or the Assistant City Manager,
to execute, and the City Clerk to attest, the attached agreement and amendments
thereto, if necessary, with Downtown Roanoke Inc. and Roanoke Foundation for
Downtown, Inc., approved as to form by the City Attorney, within the limits of
funds set forth in this report for the purposes specified herein.
1. Cost to the City will be $15,000.
2. Funding is available in account number 001-002-7220-3696.
Timing is important. Execution of this Agreement will permit continuous
operation of the Mounted Patrol Unit.
Administrative requirements will be met. The Agreement contains the
necessary administrative procedures needed for financial accountability.
Do not adopt a resolution authorizing the City Manager, or the Assistant City
Manager, to execute, and the City Clerk to attest, the attached agreement and
amendments thereto, if necessary, with Downtown Roanoke Inc., and Roanoke
Foundation for Downtown, Inc., approved as to form by the City Attorney, within
the limits of funds set forth in this report for the purposes specified herein.
1. Cost to the Ci_ty will be nothing.
2. Funding will remain available.
Timing would be an issue. Continuous operation of the Mounted Patrol
Unit could be disrupted.
Members of Council
Page 3
4. Administrative requirements would not be an issue.
V. Recommendation:
It is recommended that City Council concur in alternative A and authorize the City
Manager, or the Assistant City Manager, to execute, and the City Clerk to attest, the
attached agreement and amendments thereto, if necessary, with Downtown Roanoke Inc,
and Roanoke Foundation for Downtown, Inc., approved as to form by the City Attorney,
within the limits of funds set forth in this report for the purposes specified herein.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/LSS
Attachment
CCi
Assistant City Manager
City Attorney
Director of Finance
Director of Public Safety
Office of Management and Budget
Chief of Police
AGREEMENT
THIS AGREEMENT by and between THE CITY OF ROANOKE, VIRGINIA, a municipal
corporation organized under the laws of the Commonwealth of Virginia ("City"),
ROANOKE FOUNDATION FOR DOWNTOWN, INC., anon-stock corporation organized
under the laws of the Commonwealth of Virginia ("Foundation") and DOWNTOWN
ROANOKE, INCORPORATED, a non-stock corporation organized under the laws of the
Commonwealth of Virginia ("DRI") is dated July 1, 1998, for identification.
WHEREAS, the parties to this Agreement desire that City maintain a mounted patrol unit
("Unit") within the Police Department of City to serve the residents of City; and,
WHEREAS, Foundation is willing to contribute to the extent provided herein to the well-
being of the unit, and,
WHEREAS, DRI agrees to assure Foundation's performance of its duties and responsibilities
arising under this agreement for the term of this agreement;
NOW THEREFORE, the parties agree as follows:
1. The term of this Agreement shall be for one (1) year, commencing July 1, 1998, and
ending on June 30, 1999. This Agreement shall automatically renew for two (2)
successive terms of one year each unless any party shall provide to the other parties, at
least 60 days prior to the end of the initial term or any renewal term, written notice of the
notice giver's intent not to renew the Agreement.
2. The Foundation shall have no responsibility for the payment or reimbursement of any
expense incurred hereunder except from funds provided by the annual operating subsidy.
3. Prior to July 1 of each year that this Agreement is in effect, City will prepare an annual
operating budget for the next fiscal year. The City will be responsible for all operating
expenses in excess of the operating subsidy unless expressly approved by the Foundation.
4. City shall provide the Foundation an annual operating subsidy of$15,000. As and to the
extent such operating subsidy is received, the Foundation will pay all mounted patrol
expenses as submitted by City, excluding the officer's salaries and benefits and ordinary
police equipment and uniforms. All decisions as to goods and services to be purchased
with operating subsidy funds are solely the responsibility of City, and the Foundation
shall have no liability or responsibility for the goods and services purchased.
5. The parties recognize that the Unit shall be under the operational control of City and that
the horses and all equipment donated to City shall be the sole property of City. City
agrees to indenmify and hold harmless Foundation and DRI, their respective officers,
agents, and employees, from claims arising out of City's intentional or negligent acts or
omissions with respect to this Agreement.
6. In the event that Foundation fails or refuses to perform its duties hereunder, City shall,
within 45 days of Foundation's failure or refusal of performance, give DRI written notice
of such failure or refusal of performance which notice shall completely and accurately
describe the duty and the nature of the Foundation's refusal or failure of performance.
Within 30 days of receipt of such notice, DRI shall undertake to perform or cause the
performance of the said duty of Foundation. No funds received from the service district
tax shall be expended for purposes of this Agreement.
7. Any and all notices, requests or demands given or required to be given under this
Agreement shall be in writing and mailed by registered or certified mail, return receipt
requested, postage prepaid, or hand-delivered to the other party. Notice to the City shall
be provided to City Manager, 364 Municipal Building, Roanoke, Virginia 24011. Notice
to Foundation or to DRI shall be provided to President, Downtown Roanoke
Incorporated, 310 First Street, SW, Roanoke, Virginia 24011.
8. In the performance of this Agreement, Foundation and DRI shall not discriminate against
any contractor, subcontractor, sublessee, employee, applicant for employment, or invitee,
because of race, religion, color, sex, or national origin, except where race, religion, color,
sex, or national origin is a bona fide qualification reasonably necessary to the normal
operation of the party.
9. By August 31 after each year this Agreement is in effect, DRI shall make available to
appropriate City personnel an accounting of fiscal year expenditures of those funds
included in this Agreement. Upon request of the City, DRI shall provide the City with
an annual audited financial statement for the Foundation.
2
10. This agreement shall not be amended or modified unless such amendment or
modification is set forth in a written instrument executed by all parties to this agreement.
ATTEST:
CITY OF ROANOKE:
Mary F. Parker, City Clerk
By:
Its:
ROANOKE FOUNDATION FOR
DOWNTOWN, INC.
Witness
By:
DOWNTOWN ROANOKE
INCORPORATED
Lisa Boone
Administrative Assistant
By:
Its:
3
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011- i 536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 23, 1998
File ~.414
SANDRA H. EAKIN
Deputy City Clerk
Brian J. Wishneff, Acting Executive Director
Roanoke Higher Education Authority
1010 First Union Building
213 South Jefferson Street
Roanoke, Virginia 24011
Dear Mr. Wishneff:
I am enclosing copy of Resolution No. 33936-072098 authorizing the Director of Finance
to serve as the temporary Fiscal Agent for the Roanoke Higher Education Authority. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc;
James D. Grisso, Director of Finance
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Deborah J. Moses, Assistant to the City Manager for Special Projects
H:~AGENDAg~,JULY2~.WI~O
Mary F. Parker, CMC/AAE
Cay Ck~k
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File tf.414
~ndm H. Eakin
Deputy City Clerk
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
James D. Grisso
Director of Finance
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
20, 1998, on motion, dulY seconded and unanimously adopted, you were authorized to
serve as temporary Attorney and temporary Treasurer, respectively, for the Roanoke
Higher Education Authority.
Sincerely, ~
Mary F. Pa~ker, CMCIAAE
City Clerk
MFP:Io
pc:
Bdan J. Wishneff, Acting Executive Director, Roanoke Higher Education Authority,
1010 First Union Building, 213 South Jefferson Street, Roanoke, Virginia 24011
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Deborah J. Moses, Assistant to the City Manager for Special Projects
H:~AGENDAGS~J ULY20.WPO
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File ff.414
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
20, 1998, you were requested to compile a list of in-kind contributions of legal and financial
services provided by the City to the Roanoke Higher Education Authority.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
H:~AGENDAg~JULY20.WPO
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File ff.414
Sandra H. Eakin
Deputy City Clerk
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
20, 1998, Council Member Swain requested specific information on the Roanoke Higher
Education Authority, viz: membership, localities represented, etc.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDA98~ULY20.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of 3uly, 1998.
No. 33936-072098.
A RESOLUTION authorizing the Director of Finance to serve as the temporary Fiscal
Agent for the Roanoke Higher Education Authority.
WHEREAS, the Roanoke Higher Education Authority (Authority) has been
established by Chapter 813 of the 1997 Acts of Assembly, as amended by Chapters 45, 55
and 360 of the 1998 Acts of Assembly;
WHEREAS, the Authority, a political subdivision of the Commonwealth, is
responsible for expanding access to higher education and workforce training in the Roanoke
Valley by establishing the Roanoke Higher Education Center with such funds as are
appropriated or made available for this purpose;
WHEREAS, the Board of the Trustees of the Authority held its organizational meeting
on July 16, 1998, and by motion duly adopted at such meeting, the Board of Trustees
requested that the City's Director of Finance serve as temporary Fiscal Agent for the
Authority; and
WHEREAS, this Council is desirous of cooperating with and supporting the Authority
as it undertakes its critical work;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Director of Finance is hereby authorized to serve as the temporary Fiscal
Agent for the Authority. In such capacity, the Director of Finance shall have charge and
custody of all the Authority's funds and shall invest and deposit them when authorized by the
Authority.
2. The Director of Finance shall keep suitable records of all financial transactions
of the Authority and shall at all reasonable times exhibit such records to any member of the
Board or any other person pursuant to the Virginia Freedom of Information Act.
3. The Director of Finance shall produce checks for expenses of the Authority.
Such checks shall be created and issued upon the written request of the Authority's
Chairperson or his or her designee in writing. Such checks shall bear the mechanical
signature of the City Manager and the Director of Finance.
4. The Director of Finance shall have authority to establish a discrete participating
account or agency fund within the City of Roanoke's accounting system and receive such
funds of any type which have been designated for the Authority. Funds established in this
account shall earn interest based upon the accounts daily cash balance, all in accordance with
standard operating and accounting procedures of the City of Roanoke Consolidated Account.
5. The Director of Finance shall be authorized to make a periodic statement of
receipts and disbursements available to the Chairperson of the Authority or his or her
designee upon request to the Director of Finance.
6. The City Clerk is directed to forward an attested copy of this Resolution to the
Acting Executive Director of the Authority.
ATTEST:
City Clerk.
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
July 20, 1998
Report No. 98-22
'98 JfJl. ld P3:53
Dear Mayor Bowers and Members of Council:
Subject: Request for the City of Roanoke to
Serve as Temporary Fiscal Agent for the
Roanoke Higher Education Authority
BACKGROUND
1997, Vir,qinia General Assembly adopted Chapter 813 of the 1997 Acts of
Assembly establishing the Roanoke Higher Education Authority to be
effective July 1, 1998.
Bo
The Roanoke Higher Education Authority("Authority') is responsible for
expanding access to higher education and workforce training in the Roanoke
Valley by establishing the Roanoke Higher Education Centerwith such funds
as are appropriated or made available for this purpose.
1998 Virginia General Assembly approved $5,379,000 during the first year
of the biennium for the Authority to establish the Roanoke Higher Education
Center and provided $62,500 in FY98-99 and in FY99-00 each for operations
of the Authority.
II
CURRENT SITUATION
July 16, 1998, the Authority held an organizational meeting and
recommended that a formal request be made to the City of Roanoke to
appoint the Director of Finance to serve as a temporary fiscal agent for the
Authority.
The Director of Finance shall have the authority to establish a discrete
participating account or agency fund within the City of Roanoke's Accounting
System and to receive such funds of any type which have been designated
for the Authority.
The Honorable David A. Bowers, Mayor
and Members of City Council
July 20, 1998
Page Two
Co
Eo
Fo
Funds established in this account shall earn interest based upon the
accounts average daily cash balance, all in accordance with the standard
operating and accounting procedures of said City of Roanoke Consolidated
Account.
The City shall have charqe and custody of all funds and will make such funds
available to the Authority or its designee upon written request from the
Chairman of the Authority.
The Director of Finance shall produce checks for expenditures of the
Authority and shall create such checks only upon the written request of the
Chairman of the Roanoke Higher Education Authority or his designee as
appointed in writing.
A monthly statement of receipts and disbursements may be made available
to the Chairman of the Authority upon request to the Director of Finance.
III. ISSUES
A. Funding
B. Legal
C. Timing
IV.
ALTERNATIVES
City Council authorize the Director of Finance to serve as a temporary fiscal
agent for the Roanoke Higher Education Authority.
Funding from all sources, including that which was approved by the
Virginia General Assembly, will be made available to the Authority for
the purpose of establishing the Higher Education Center and to
operate the Authority.
The Honorable David A. Bowers, Mayor
and Members of City Council
July 20, 1998
Page Three
Legal requirements of the Commonwealth of Virginia will be met.
Timing is critical in order for the Authority to be established and to
begin its work to establish the Higher Education Center.
City Council not authorize the Director of Finance to serve as a temporary
fiscal agent for the Roanoke Higher Education Authority.
Funding that is critical to the establishment and operation of the
Authority will be delayed.
B. Legal requirements of the Commonwealth will not be met.
Timing will be disrupted for the Authority to be established itself and
to begin work on the establishment of the Center.
V. RECOMMENDATION
City Council concur in Alternative A to authorize the Director of Finance to serve as
a temporary fiscal agent for the Roanoke Higher Education Authority.
Respectfully Submitted
City Manager
WRH/DJM/rw
Attachment
cc: Director of Finance City Attorney
Manager, Office of Management and Budget
Assistant to the City Manager, Special Projects
ROANOKE HIGHER EDUCATION AUTHORITY
July 16, 1998
Mr. James D. Grisso
Director of Finance
City of Roanoke
215 Church Avenue
Roanoke, VA 24011
REF: Roanoke Higher Education Authority
Dear Jim,
The Roanoke Higher Education Authority Board met this week to discuss
necessary activities for the Education Center to open on the projected date of
September, 2000. Much work has to be done to meet this ambitious opening date
including providing the State of Virginia with the proper documents to allow for' a
release of funds and for the Authority to contract with an architect.
All of these activities require that we have a proper fiscal system in place°
Given the City of Roanoke's's expertise in this area, it would be very helpful to the
Authority if you could act as the Authority's fiscal agent on a temporary basis.
I appreciate your thoughtful consideration of this request. Please let me
have your thoughts on this at your earliest convenience.
Sincerely,
Brian Wishneff
1010 FIRST UNION BLDG., 213 JEFFERSON ST. · ROANOKE, VA 24011 · (540) 982-1317 · (540) 982-1568 F~X
maiIOed~ority, org, www. edauthority, org
Mary F. Parker, CMCIAAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File #27-60-405-468
· andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33939-072098 authorizing a contract with Hayes,
Seay, Mattern & Mattem, Inc., for engineering services needed for the Garden City Phase
3 Drainage Project, in the amount of $119,548.00, as more fully described in a report of
the City Manager under date of July 20, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
T. Howard Noel, President, Hayes, Seay, Mattern & Mattem, Inc., 1315 Franklin
Road, S. W., Roanoke, Virginia 24016
The Honorable Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
H:~.GENDAg~dULY20.WPO
W. Robert Herbert
July 23, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAgS~JULY20.WPD
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33939-072098.
A RESOLUTION authorizing a contract with Hayes, Seay, Mattem & Mattem, Inc.,
engineering services needed for the Garden City Phase 3 Drainage Project.
for
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, a contract with Hayes, Seay, Mattem & Mattern, Inc.,
in the amount of$119,548 for the preparation of plans and engineering services for the Garden City
Phase 3 Drainage Project as described in the City Manager's report to this Council dated July 20,
1998.
2. The form of the contract shall be approved by the City Attorney, all as more
particularly set forth in the City Manager's report to this Council dated July 20, 1998.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y Cbrk
CITY OF ROANOKE
Office of the City Clerk
July 23, 1998
File #27-60-405-468
~andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33938-072098 declaring the City's intent to
reimburse itself from the proceeds of its general obligation public improvement bonds
authorized to be issued pursuant to Ordinance No. 33497-072197, adopted July 21, 1997,
for certain expenditures to be made in connection with the Garden City Phase 3 Drainage
Project. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
H:~AGENDAgSUULY20.WPO
W. Robert Herbert
July 23, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAQSMULY20.WI:~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 20th day of July, 1998.
No. 33938-072098.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of
its general obligation public improvement bonds authorized to be issued pursuant to
Ordinance No. 33497-072197, adopted July 21, 1997, for certain expenditures to be made
in connection with the Garden City Phase 3 Drainage Projects; and providing for an effective
date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City
hereby declares that it reasonably expects and intends to reimburse $135,500 appropriated
by an ordinance simultaneously adopted by the City Council on July 20, 1998, for certain
expenditures to be made in connection with the Garden City Phase 3 Drainage Projects from
proceeds of its general obligation public improvement bonds authorized to be issued pursuant
to Ordinance No. 33497-072197, adopted by the City Council on July 21, 1997, in the
principal mount of $39,030,000 for the purpose of providing funds to defray the cost of
needed permanent public improvements of and to public bridges, public buildings, economic
development, parks, public schools, storm drains, streets and sidewalks, and acquisition of
real property for the foregoing. Ordinance No. 33498-072197, also adopted by City Council
on July 21, 1997, provided for the holding of an election to determine whether the qualified
voters of the City of Roanoke would approve Ordinance No. 33497-072197, and, at an
election held on November 4, 1997, the qualified voters of the City approved Ordinance No.
33497-072197. The maximum principal amount of debt expected to be issued for the
Garden City Phase 3 Drainage Projects $600,000.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury
Regulations, Section 1.150-2. This official intent is being declared not later than sixty days
after the payment of the expenditures authorized by Paragraph 1 of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers
of the City and hold it available for public inspection pursuant to the Virginia Freedom of
Information Act, §2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
H :/meaaur~R-iraent. 14
CITY OF R OA NOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
Sandra H. Eakin
Deputy City Clerk
July 23, 1998
File #27-60-405-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33937-072098 amending and reordaining certain-
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $135,500.00, in connection with a contract with Hayes, Seay, Mattern and Mattern, Inc.,
for engineering design of the Garden City Phase 3 Drainage Project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDAg~JULY20.WPD
James D. Grisso
July 23, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:',AG ENDAg~JULY20.W PO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 20th day of July, 1998.
No. 33937-072098.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Sanitation
Garden City Phase 3 Drainage Project (1) ......................
Capital Improvement Reserve
Public Improvement Bonds - Series 2000 (2) ....................
$ 1,497,808
135,500
$ 3,326,960
(2,805,488)
1) Appropriated from
Bond Funds
2) Storm Drains
(008-052-9692-9001)
(008-052-9709-9176)
$ 135,500
(135,500)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
"98 JfiL]d A9:12
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
SUBJECT: GARDEN CITY PHASE 3 DRAINAGE PROJECT
July 20, 1998
Council Report No. 98-155
Background on the subject in chronological order is as follows:
The Garden City Neighborhood experienced extensive floodinq on
June 28,1995. A task force made up ,of neighborhood citizens and Public
Works Department representatives was formed to study the flooding problems
in this neighborhood and review possible solutions. The task force
recommended a ten-phase stormwater management plan for the Garden City
Neighborhood. Phases 1 (two bridge replacements) and Phase 2 (the Garden
City Hazard Mitigation Grant Program) are currently being completed.
Bo
Several significant draina.qe problems have existed for many years along the
Garnand and Gum Spring Branches located in the Garden City Nei.qhborhood,
SE. As this watershed had not been included in the Roanoke Valley Regional
Stormwater Management Plan, it is proposed to be studied and modeled under
this contract for incorporation into the Regional Plan. A significant portion of the
design work in this Phase 3 contract will be for the stormwater modeling of this
area in conformance with the standards developed by the Regional Plan.
The Garden City Phase 3 Drainage Proiects are included in the Capital
Improvement Pro.qram (CIP), approved by City Council on July 21, 1997. These
projects received a high priority rating and funding was established in the 1997
Bond Referendum.
I1.
Current situation is as follows:
A°
City Council is requested to appropriate funds for the Garden City Phase 3
Drainage Project design.
An advertisement for consultant services for the Desiqn for Various Stormwater
Management Projects was published in the January 4, 1998, issue of The
Roanoke Times and in the January 8, 1998, issue of The Roanoke Tribune.
Eleven firms responded to the request for proposals and Hayes, Seay, Mattern
& Mattern, Inc., was selected to perform design services for the Garden City
Phase 3 Drainage Project.
The proposed contract with Hayes, Seay, Mattern & Mattern, Inc., provides for
an enqineerin.q design of the Garden City Phase 3 Draina.qe Proiect to stay
H:\USER~ENGGJR\COUNCIL\GC3 WPD
Honorable Mayor and Members of City Council
GARDEN CITY PHASE 3 DRAINAGE PROJECT
July 20, 1998
Page 2
within the construction and property rights acquisition budget of $464,500.
The engineering design will replace the undersized street culverts on Yellow
Mountain Rd. and Garden City Blvd. and construct improvements to Gum Spring
Branch upstream from Garden City Blvd., as allowed within budgetary
constraints. The proposal from Hayes, Seay, Mattern & Mattern, Inc. for the
professional design services necessary for this project is $119,548. Adding a
5% contingency for potential scope of work changes in project design would
bring the total appropriation to $125,500. This design fee does represent a
larger percentage of the construction budget than is typical for a standard
engineering contract.
The primary reason for this higher than usual fee is the additional scope of work
included in this particular design contract. Approximately $45,000 of this
contract will be used for hydrologic modeling of this watershed and analysis of
potential regional detention options. This modeling will assure the City that the
most cost effective options are selected to address the flooding in this area.
This modeling will also provide an analysis of the channel and bridges in this
watershed at the same level of detail provided by the Roanoke Valley Regional
Stormwater Management Plan. This additional detail will provide the basis for
future stormwater management projects in this watershed, such as the bridge
replacements at Bandy Rd, and Riverland Rd. and channel improvements from
Hartsook Blvd. to Bandy Rd. Unless this analysis is performed, future projects
in this watershed cannot be accurately defined, compared or prioritized within
the city-wide drainage program.
As the City does not yet have digital topographic mapping from the Corps of
Engineers in this area, an additional $10,000 will be needed to provide Hayes,
Seay, Mattern & Mattern, Inc. with the required mapping for this project. This
required mapping will be provided under an existing contract with Lumsden
Associates, P. C. Therefore, the total funding needed for design and mapping
will be $135,500.
III.
Issues in order of importance are as follows:
A. Public Safety
B. Fundin.q
C. Schedules
H:\USER~ENGGJR\COUNCIL\GC3.WPD
Honorable Mayor and Members of City Council
GARDEN CITY PHASE 3 DRAINAGE PROJECT
July 20, 1998
Page 3
IV.
Alternatives in order of feasibility are as follows:
A. City Council appropriate $135,500 to an account entitled "Garden City Phase
3 Drainage Project" for engineering design and mapping.
1. Public safety will be improved with construction of the proposed
drainage improvements.
~ 2. Funding is available in the Storm Drain Category of the 1997 Bond
Referendum and may be appropriated to an account to be entitled
"Garden City Phase 3 Drainage Project."
3. Schedules for the construction of the proposed improvements will be
expedited by having a consultant perform the design.
B. City Council does not appropriate $135,500 to an account entitled "Garden City
Phase 3 Drainage Project" for engineering design and mapping.
1. Public safety will not be improved with construction of the proposed
drainage improvements.
2. Funding will remain available.
3. Schedules for the construction of the proposed improvements will be
delayed.
Recommendation is that City Council concur in Alternative A, and take the following
specific action:
Appropriate $135,500 from the Public Improvement Bonds Series 2000,
account number 008-052-9709-9176 to an account entitled "Garden City Phase
3 Drainage Project"
Bo
Adopt a resolution indicating the City's intent to reimburse itself when the
Series 2000 bonds are issued.
Authorize the City Manager to enter into a contractual agreement with Hayes,
Seay, Mattern & Mattern, Inc. to provide for an engineering design of the
Garden City Phase 3 Drainage Projects in the amount of $119,548. The
required digital mapping will be provided by Lumsden Associates, P. C. under
a separate agreement which the City Manager already has authority to enter
into.
H:\U SER~ENGGIR\COUNCIL\GC3 WPD
Honorable Mayor and Members of City Council
GARDEN CITY PHASE 3 DRAINAGE PROJECT
July 20, 1998
Page 4
Respectfully submitted,
W. 'Robert Herbert
City Manager
WRH/JGR/jgr
Attach: Location Map
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
H:\U SER~ENGGJR\COUNCIL\GC 3. WPD
MI L
m
GARNAND BRANCH ~/ATERSHED
PHASE I I I
SCALE'
= 600'
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 23, 1998
File ~60-468-472
General Chemical Corporation
Jones Chemicals, Inc.
Eaglebrook, Inc.
Control Equipment Co., Inc.
Alchem, Inc.
Prillaman Chemical Corporation
Southchem, Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 33940-072098 accepting your bids for water and sewage
treatment chemicals for fiscal year 1998-1999, and rejecting all other bids received by the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, July 20, 1998.
Sincerely,
/~ pa4~er,~MCiAAE
Ma~/F.
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
Steven L. Walker, Manager, Water Pollution Control Plant
D. Darwin Roupe, Manager, Supply Management
Barry L. Key, Manager, Office of Management and Budget
H:~AG EN DAg61JULY20.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 23, 1998
File ~60-468-472
SANDRA H. EAKIN
Deputy City Clerk
Delta Chemical Corporation
P. B. & S. Chemical Co., Inc.
Gulbrandson Manufacturing, Inc.
Lucier Chemical Industries, Ltd.
Pro Chem Technologies, Inc.
GEO Specialty Chemicals
Old Wodd Industries, Inc.
George S. Coyne Chemical CO., Inc.
Ladies and Gentlemen:
I am enclosing copy of Resolution No. 33940-072098 accepting the bids of General ChemicaL
corporation, Alchem, Inc., Jones Chemicals, Inc., Pdllaman Chemical Corporation, Eaglebrook, Inc.,
Southchern, Inc., and Control Equipment Company, Inc., for water and sewage treatment chemicals
for fiscal year 1998-1999, and rejecting all other bids received by the City. The abovereferencad
measure was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, July 20, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bids on the
abovedescribed chemicals.
Sincerely,
Mary ,
City Clerk
MFP:Io
Enclosure
H:~AGENDAg~J ULY20.~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 20th day of July, 1998.
No. 33940-072098.
A RESOLUTION accepting bids for water and sewage treatment chemicals for fiscal year
1998-1999, and rejecting other bids.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinafter set out and generally described as needed for the period July 1, 1998, to June 30, 1999,
such items being more particularly described in the report of the City Manager to this Council dated
July 20, 1998, and in the City's specifications and any alternates and in each bidder's proposal, are
hereby ACCEPTED, at the unit purchase prices set out with each item:
Item # Description Successful Bidder Purchase Price
1 a. Liquid Alum Carvins Cove General Chemical Corporation $ .365715 per gallon
1 b. Liquid Alum Falling Creek Alchem, Inc. $ .378516 per gallon
2 Liquid Chlorine Jones Chemicals, Inc.
150 lb. cylinders $17.60 per cwt
2,000 lb. cylinders $13.575 per cwt
3 Sodium Fluoride Prillaman Chemical Corp. $ .645 per lb.
4 Ferric Chloride Eaglebrook, Inc. $ .4633 per gallon
5 Sulfur Dioxide Jones Chemicals, Inc. $366.81 per cylinder
6 Sodium Hydroxide Pfillaman Chemical $.91 per gallon -
Corporation Carvins Cove
$. 1.05 per gallon -
Falling Creek
$1,000 refundable bin
deposit
7 Hydrofluosilica Acid Prillaman Chemical $ .64 per gallon
Corporation
8 Sodium Bi-Sulfite Pfillaman Chemical Corp. $1.02 per gallon
$50 refundable
container deposit
9 Orthophosphate Southehem, Inc. $3.76 per gallon
10 Polymer Praestol Control Equipment Company, $3.741 per gallon
Inc.
11 Polymer, Cat Floc-TL Southchem, Inc. $4.51 per gallon
12 PASS Control Equipment Company, $4.371 per gallon
Inc.
2. The City's Manager of Supply Management is hereby authorized and directed to issue
the requisite purchase orders for the above-mentioned items, said purchase orders to be made and
filed in accordance with the City's specifications, the respective bids made therefor and in accordance
with this resolution.
3. Any and all other bids made to the City for the aforesaid items are hereby REJECTED,
and the City Clerk is directed to so notify each such bidder and to express to each the City's
appreciation for each bid.
ATTEST:
City Clerk.
Roanoke, Virginia
July 20, 1998
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Bids for Water and Waste Water
Treatment Chemicals for FY '98-'99
I. Backqround on the subject in chronological order is:
Funds are designated in FY '98-'99 operating budgets for Water and
Water Pollution Control Departments to allow for the purchase of
necessary chemicals to be used in their operations.
Bid request, with specifications were specifically sent to twenty-one (21)
chemical vendors that are currently on the City's bid list. A public
advertisement was posted on the City's bid board and also published in
The Roanoke Times and The Roanoke Tribune.
Bids were received., after due and proper advertisement, and all bids
appropriately received by 2:00 p.m. on June 12, 1998, were publicly
opened and read by the Manager of Supply Management.
The chemicals requested in the bids were to be bid with prices firm for a
One (1) year period.
Anticipated cost of these chemicals on an annual basis, if purchases are
made of the estimated quantities would be:
Water Fund:
Sewage Fund:
$317,710.00
$195,922.00
I1. Current Situation is:
A. A tabulation on all bids received is attached.
Water and Waste Water Treatment Chemicals
Page 2
All bids were evaluated in a consistent manner by representatives of the
following departments:
Utilities & Operations
Supply Management
Water Department
Water Pollution Control Department
No Vendor responded to all requested products. The evaluation results
of the bid responses received are as follows:
1. Liquid Alum:
For Carvins Cove Facility - The lowest bid submitted by
General Chemical Corporation of Parsippany, N.J., meets all
required specifications for a cost of $.365715 per gal.
bo
For Falling Creek Facility - The lowest bid submitted by
Alchem, Inc. of Rockwell, N.C. meets all required
specifications for a cost of $.378516 gal.
Liquid Chlorine - The lowest bid, submitted by Jones Chemicals,
Inc. of Milford, Virginia, meets all required specifications for a cost
of $17.60 per cwt. on 150 lb. cylinders and $13.575 per cwt. on
2,000 lb. cylinders.
Sodium Fluoride - The lowest bid, submitted by Prillaman Chemical
Corporation of Suffolk, Virginia, meets all required specifications
for a cost of $.645 per lb.
Ferric Chloride - The lowest bid, submitted by Eaglebrook, Inc. of
Schererville, IN., meets all required specifications for a cost of
$.4633 per gal.
Sulfur Dioxide - The lowest bid, submitted by Jones Chemicals, Inc
of Milford, Virginia, meets all required specifications for a cost of
$366.81 per cylinder.
Water and Waste Water Treatment Chemicals
Page 3
Sodium Hydroxide - The lowest bid, submitted by Prillaman
Chemical Corporation of Suffolk, Virginia, meets all required
specifications for a cost of $.91 per gal. to the Carvins Cove
Facility and $1.05 per gal. to the Falling Creek Facility. This bid
also requires a $1,000 bin deposit which is reimbursable upon its
return.
III.
Hydrofluosilica Acid - The lowest bid, submitted by Prillaman
Chemical Corporation of Suffolk, Virginia, meets all required
specifications for a cost of $.64 per gal.
Sodium Bi-Sulfate - The lowest bid, submitted by Prillaman
Chemical Corporation of Suffolk, Virginia, meets all required
specifications for a cost of $1.02 per gal. This bid also requires a
$50 container deposit which is reimbursable upon its return.
Orthophosphate - The lowest bid, submitted by Southchem, Inc.,
meets all required specifications for a cost of $3.76 per gal.
10.
Polymer Praetol - The lowest bid, submitted by Control Equipment
Company, Inc. of Salem, Virginia meets all required specifications
for a cost of $3.741 per gal.
11.
Polymer, Cat. Floc - TL - The lowest bid, submitted by Southchem,
Inc. of Bedford, Virginia, meets all required specifications for a cost
of $4.51 per gal.
12.
PASS - The only bid received for this product, submitted by Control
Equipment Company, Inc. of Salem, Virginia, meets all required
specifications for a cost of $4.371 per gal.
Issues in order of importance are:
A. Need
B. Compliance with specifications
C. Funding
Water and Waste Water Treatment Chemcials
Page 4
IV.
Alternatives in order of feasibility are:
A. City Council accept the lowest responsible bids for supplying to the City
required Water and Waste Water Treatment Chemicals for FY '98-'99 as
follows:
1. Liquid Alum from General Chemical Corporation for the Can/ins
Cove Facility at a cost of $.365715 per gal. and from Alchem, Inc.
for the Falling Creek Facility at a cost of $.378516 per gal.
2. Liquid Chlorine from Jones Chemicals, Inc. for a cost of $17.60 per
cwt. for 150 lb cylinders and $13.575 per cwt. for 2,000 lb.
cylinders.
3. Sodium Fluoride from Pritlaman Chemical Corporation for a cost of
$.645 per lb.
4. Ferric Chloride from Eaglebrook, Inc. for a cost of $.4633 per gal.
5. Sulfur Dioxide from Jones Chemicals, Inc. for a cost of $366.81 per
cylinder.
6. Sodium Hydroxide from Prillaman Chemical Corporation for a cost
of $.91 per gal. for Can/ins Cove and $1.05 per gal. for Falling
Creek.
7. Hydrofluosilica Acid from Prillaman Chemical Corporation for a
cost of $.64 per gal.
8. Sodium Bi-Sulfate from Prillaman Chemical Corporation for a cost
of $1.02 per gal.
9. 0rthophosphate from Southchem, Inc. for a cost of $3.76 per gal.
10. Polymer Praetol from Control Equipment Company, Inc. for a cost
of $3.741 per gal.
11. Polymer Cat-Floc, TL from Southchem, Inc. for a cost of $4.51 per
gal.
Water and Waste Water Treatment Chemicals
Page $
12.
PASS from Control Equipment Company, Inc. for a cost of $4.371
per gal.
Need for the requested chemicals is to allow for the
appropriate treatment of water and waste water.
Compliance with specifications are met by all vendors
recommended in this alternative.
Funding is available in the Water Department and Water
Pollution Control Department FY '98-'99 operating budgets.
B. Reject all bids
Need for necessary water and waste water treatment would not be
accomplished by this alternative.
Compliance with specifications would not be a factor in this
alternative.
Funding budgeted and designated for the purchase of water and
waste water treatment chemicals would not be expended at this
time with this alternative.
Recommendation
City Council concur with Alternative "A" and accept the lowest responsible
bids for Water and Waste Water Treatment Chemicals as follows:
Liquid Alum from General Chemical Corporation for the Carvins
Cove Facility at a cost of $.365715 per gal. and from Alchem, Inc.
for the Falling Creek Facility at a cost of $.378516 per gal.
Liquid Chlorine from Jones Chemicals, Inc. for a cost of $17.60 per
cwt. for 150 lb. cylinders and $13.575 per cwt. for 2,000 lb.
cylinders.
Sodium Fluoride from Prillaman Chemical Corporation for a cost of
$.645 per lb.
Water and Waste Water Treatment Chemcials
Page 6
CCZ
4. Ferric Chloride from Eaglebrook, Inc. for a cost of $4633 per gal.
Sulfur Dioxide from Jones Chemicals, Inc. for a cost of $366.81 per
cylinder.
Sodium Hydroxide from Prillaman Chemical Corporation for a cost
of $.91 per gal. for Carvins Cove and $1.05 per gal. for Falling
Creek.
Hydrofluosilica Acid from Prillaman Chemical Corporation for a
cost of $.64 per gal.
Sodium Bi-Sulfate from Prillaman Chemical Corporation for a cost
of $1.02 per gal.
9. Orthophosphate from Southchem, Inc. for a cost of $3.76 per gal.
10.
Polymer Praetol from Control Equipment Company, Inc. for a cost
of $3.741 per gal.
11.
Polymer Cat-Floc, TL from Southchem, Inc. for a cost of $4.51 per
gal.
12.
PASS from Control Equipment Company, Inc. for a cost of $4.371
per gal.
Reject all other Bids.
Respectfully Submitted,
erbert,
City Manager
City Attorney
City Clerk
Director of Finance
Director of Utilities & Operations
Manager, Water Department
Manager, Water Pollution Control Plant
Manager, Supply Management
Management & Budget
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Liquid Alum
Bid Number 98-6-1
Alchem, Inc.
GEO Prochem General Delta Prillaman
Specialty Technologies Chemical Chemical Chemical
Chemicals Corporation Corporation Corporation
Furnish and deliver
F.O.B. Carvins
Cove Filter Plant,
Liquid Alum in
3,500 gallon tanker
load lots as and
when requested.
Est. 168,000 gals.
$378516 gal. $.43417 gal. $.80 gal. * $.365715 gal.
$.4923 gal.
$.49 gal.
Furnish and deliver
F.O.B. Falling
Creek Filter Plant,
Liquid Alum.
Est. 3,700 gals.
Delivery
* $.378516 gal. $.43417 gal. $1.50 gal. N/B N/B
3 Days 2-3 Days I Day 1-2 Days 2-3 Days
$.68 gal.
1-2 Days
Committee:
Kit B. Kiser ~ Jesse H. Perdue,~r. * Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Liquid Chlorine
Bid Number 98-6-2
P. B. & S. Chemical
Company, Inc.
Jones Chemicals, Prillaman Chemical
Inc. Corporation
Water Department
170 - 150 lb. Cylinders
102 - 2,000 lb. Cylinders
$34.00 cwt.
$17.35 cwt.
* $17.60 cwt.
* $13.575 cwt.
$30.00 cwt.
$13.70 cwt.
Water Pollution Control Plant
140 - 1 ton Cylinders
$17.35 cwt.
* $13.575 cwt.
$13.70 cwt.
Delivery
1-3 Days 1-2 Days 1-2 Days
Committee:
Kit B. Kiser
*Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Sodium Fluoride
Bid Number 98-6-3
Prillaman Chemical
Corporation
Southchem,
Inc.
Furnish and deliver F.O.B. Crystal
Springs Filter Plant 2006 S. Jefferson
Street, Sodium Fluoride in 50 lb.
multi-wall bags.
Est. Quantity 13,000 lbs.
* $.645 lb.
$.72 lb.
Delivery
1-2 Days
2-3 Days
Committee:
Kit B. Kiser
lesse H. Perdue, ~
* Indicates Recommendation
D. Darwin Roupe
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Ferric Chloride
Bid Number 98-6-4
Southchem, Eaglebrook, Prillaman Gulbrandsen
Inc. Inc. Chemical Company,
Corporation Inc.
Furnish and deliver, F.O.B.
Sewage Treatment Facility
Ferric Chloride (35%)
Est. Quantity 230,000 gals.
$.589 gal. * $.4633 gal. $.50 gal. $.52 gal.
Delivery
2-3 Days 1-2 Days 2-3 Days 2-3 Days
Committee:
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Sulfur Dioxide
Bid Number 98-6-$
Jones Chemicals,
Inc.
P.B. & S. Chemical
Company, Inc.
Prillaman Chemical
Corporation
Furnish and deliver, F.O.B.
Sewage Treatment Facility,
Sulfur Dioxide
Est. Quantity 140 tons, in 1 ton
Cylinders
* $366.81 cyl.
$447.00 cyl.
$430.00 cyl.
Delivery
1-2 Days 1-3 Days 1-2 Days
Committee:
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Sodium Hydroxide
Bid Number 98-6-6
Prillaman Prochem Jones Southchem, P.B. & S.
Chemical Industries Chemicals, Inc. Chemical
Corporation Inc. Company, Inc.
Old World
Industries,
Inc.
Furnish and deliver
F.O.B. Carvins Cove
Filter Plant, Sodium
Hydroxide 9ppm
50%
Est. Quantity 87,500
gals
* $.91 gal. $1.10 gal. $.9566 gal. $9718 gal. $1.12 gal. $1.072 gal.
Furnish and deliver
F.O.B. Falling Creek
Filter Plant, Sodium
Hydroxide 9ppm
50%
Est. Quantity 4,000
gals. delivered in
330 gal. tote bins
Delivery
* $1.05 gal. $3.00 gal. $1.094 gal. $1.62 gal.
+ $1,000 bin + $1,000 bin
deposit deposit
$1.12 gal. N/B
1-2 Days 1 Day 3-4 Days 2-3 Days 1-3 Days 2 Days
Committee:
~t Kiser ~' J)esse H. Perdue, Jr. ~" D. Darwin Roupe
* Indicates Recomme'nd'ation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Hydrofluosilica Acid
Bid Number 98-6-7
Prillaman Chemical
Corporation
Southchem,
Inc.
Lucier Chemical
Industries, LTD
Furnish and deliver F.O.B. Carvins
Cove Filter Plant, Hydrofluosilica
Acid, 1 ppm
Est. Quantity 30,000 gallons
* $.64 gal. $.74 gal. $.6969 gal.
Delivery
5 Days 2-3 Days 5-7 Days
Committee:
~...~ Jesse H. Perdue, D. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Sodium Bi-Sulfite
Bid Number 98-6-8
Prillaman Chemical
Corporation
Prochem Southchem, Jones Chemicals,
Technologies Inc. Inc.
Furnish and deliver, F.O.B.
Carvins Cove Filter Plant,
Sodium Bi-Sulfite
Est. Quantity 2,500 gallons
* $1.02 gal.
+ $50 deposit
$1.65 gal. $1.38 gal. $1.10 gal.
Delivery
1-2 Days
1 Day 2-3 Days 3-4 Days
Committee:
Kit B. Kiser
~ ~.. Darwin Roupe
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Orthophosphate
Bid Number 98-6-9
Southchem, Prillaman
Inc. Chemical
Corporation
Furnish and deliver, F.O.B., Carvins
Cove Filter Plant, Orthophosphate
3ppm
Est. Quantity 15,500 gallons
* $3.76 gal. $4.20 gal.
Delivery 2-3 Days 2 Days
Committee:
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Polymer Praetol
Bid Number 98-6-10
Prillaman Chemical
Corporation
George S. Coyne
Chemical Company, Inc.
Control Equipment
Company, Inc.
Furnish and deliver, F.O.B., Carvins
Cove Filter Plant, Hollins, Virginia,
Polymer Praetol 186KH
Est. Quantity 11,000 gallons
$3.83 gal.
$3.84 gal.
* $3.741 gal.
Delivery
1-2 Days 5-7 Days 2-5 Days
Committee:
Kit B. Kiser
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
Polymer, Cat Floc-TL
Bid Number 98-6-11
Prillaman
Chemical
Corporation
Prochem
Technologies
George S. Coyne
Chemical
Company, Inc.
Southchem,
Inc
Furnish and deliver, F.O.B.
Falling Creek Filter Plant
Polymer Cat Floc-TL
Est. Quantity 550 gallons
$4.54 gal. $8.68 gal. $4.79 gal. * $4.51 gal.
Delivery
1-2 Days 2 Days 4-5 Days
2-3 Days
Price firm for one
(1) quarter
Committee:
Kit B. Kiser
* Indicates Recommendation
Bid Tabulation
Bids received and opened in the Office of Supply Management, 2:00 p.m., June 12, 1998
For
PASS
Bid Number 98-6-14
Furnish and deliver F.O.B.
Falling Creek Filter Plant, PASS
Est. Quantity 3,700 gallons delivered
in Four (4) 55 gallon drums
Control Equipment
Company, Inc.
$4.371 gal.
Delivery
2-7 Days
Committee:
Kit B. Kiser
D. Darwin Roupe
* Indicates Recommendation
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y Ck~rk
July 23, 1998
Sandra H. Eakin
Deputy City Clerk
File #5-60-236
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33941-072098 authorizing execution of a certairi
Law Enforcement Block Grant, in the amount of $141,964.00, from the United States
Department of Justice's Bureau of Justice Assistance, with the City providing $15,774.00
in local match. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 20, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
John P. Baker, Executive Director, City of Roanoke Redevelopment and Housing
Authority, 2624 Salem Turnpike, N. W., Roanoke, Virginia 24017
James D. Grisso, Director of Finance
George C. Snead, Director, Public Safety
A. L. Gaskins, Chief of Police
Mariam K. Alam Stacy, Partnership Coordinator, Community Development
Donald S. Caldwell, Commonwealth's Attorney
H:~AGENDAg~JULY20.WPO
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI&
The 20th day of July, 1998.
No. 33941-072098.
A RESOLUTION accepting a certain Law Enforcement Block Grant from the United States
Department of Justice's Bureau of Justice Assistance and authorizing execution of any required
documentation on behalf of the City.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City of Roanoke does hereby accept the offer made to the City by the United
States Department of Justice's Bureau of Justice Assistance of a Law Enforcement Block Grant in
the amount of $141,964.00, with the City's providing $15,774.00 in local match, such grant being
more particularly described in the report of the City Manager, dated July 20, 1998, upon all the terms,
provisions and conditions relating to the receipt of such funds.
2. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, any documentation required in connection with the acceptance of such grant and
to furnish such additional information as may be required by the Commonwealth.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE Cl]~ANUKE, VIRGINIA
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety
Local Law Enforcement Block Grant 98-00 (1-3) ...................
Revenue
Public Safety
Local Law Enforcement Block Grant 98-00 (4-5) ...................
1) Overtime Wages
2) FICA
3) Expendable Equipment
4) Federal Grant Receipts
5) Local Match
(035-050-3313-1003)
(035-050-3313-1120)
(035-050-3313-2035)
(035-050-3313-3313)
(035-050-3313-3314)
$ 118,660
9,078
30,000
141,964
15,774
$1,648,677
157,738
$1,648,677
157,738
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
July 20, 1998
Council Report #98-412
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Subject: Local Law Enforcement Block Grant
Background:
A. The Omnibus Fiscal Year 1998 Appropriations Act, Public Law 105-119..,
provides funding for the implementation of the Local Law Enforcement Block {3rant
Program, administered by the Bureau of Justice Assistance (BJA), U.S. Department of
Justice. The purpose of the Local Law Enforcement Block Grant Program is to provide
local governments with funds to underwrite projects to reduce crime and improve public
safety.
B. The Fiscal Year 1997 Grant administered through this same process has provided
funding for police bicycles and police overtime to the City, with guidance on the location
of that enhanced patrol provided by an Advisory Board of citizens and City Officials.
That program became operational May 22, 1998.
C. Since Memorial Day Weekend, 1998, enhanced bicycle patrol in six
neighborhoods has provided over 760 officer-hours of additional patrol, resulting in over
110 criminal and 145 traffic charges being placed. Citizens have expressed appreciation
for this supplemental bike patrol attention to their neighborhoods.
D. The Roanoke CiW Police Department is requesting to apply for funds under this
block grant to continue the program of enhanced bicycle patrol.
E. The Grant Requires these Funds Supplement Rather than Supplant local monies.
The grant application specifies that the funds would be used for: (1) Paying overtime to
presently employed law enforcement officers for the purpose of increasing the number of
hours worked by such personnel and (2) Procuring equipment and other materials directly
related to basic law enforcement functions.
Mayor David A. Bowers
Members of City Council
Page 2
July 20, 1998
II.
Current Situatio .n.
A. _The Bureau of Justice Assistance. has advised that the City of Roanoke is eligible
to apply to BJA for a direct award of.$141,964 under this program. This program award
would require a cash matching fund amount of 315,774. Grant requirements include that
funds be placed in an interest bearing account.
B. Local match funds are available in the Police Department's Federal Asset
Forfeiture Distributions Investigations and Rewards Account #035-050-3304-2150.
C. A Grant Advisory Board of Citizens and Public Officials was developed for last
year's BJA grant and will be utilized to identify and prioritize specific areas or neighbor-
hoods to receive the additional police patrol. A list of the advisory board members is
Attachment 1.
III.
IV.
_Issues_:
A. Nee_.__~d
B. Citizen Satisfaction
C. Funds Availabili~
Alternatives:
A. City Council Authorize Application for $141,964 in funding through the Local
Law Enforcement Block Grant (1998/2000) program in accordance with Federal grant
requirements.
1.
Need exists to provide equipment, uniforms, and overtime hours to
increase police bicycle patrols in selected neighborhoods.
Citizen satisfactio_n can be enhanced through increased neighborhood
patrol by accessible officers on bicycles.
3. Funds Availability will be addressed by this Council action.
Mayor David A. Bowers
Members of City Council
Page 3
July 20, 1998
Vo
B. City Council_ not authorize application for this funding through the Local Law
Enforcement Block Grant Program.
Need for equipment, uniforms, and overtime for additional police bicycle
patrol will not be met.
2. Citizen satisfaction will not be enhanced.
3. Funds will not be available from the Local Law Enforcement Block Crrant.
Recommendation
A. City Council approve Alternative "A'i. to apply for funds from the Local Law
Enforcement Block Grant.
B. Authorize the City Manager to sign and execute all appropriate documents to
obtain funding through the Local Law Enforcement Block Grant Program administered
by the Bureau of Justice Assistance (BJA).
Respectfully submitted,
erbert
City Manager
WRH:ALG/wla
CC:
City Manager
Director of Finance
Director of Public Safety
Chief of Police
Roanoke Neighborhood Partnership
Executive Director, Roanoke Housing Authority
Commonwealth's Attorney
Office of Grants Compliance
Budget Administrator
Attachment 1
Council Report #98-412
Grant Board Roster
Mr.Tony Reed
Senior Parole Officer
23-A Court Service Unit
309 3rd St. SW
P.O. Box 112
Roanoke, VA 24002
(540) 853-2615 FAX (540) 981-1589
Ms. Wanda DeWease
Assistant Commonwealth's Attorney
Office of the Commonwealth's Attorney
315 Church Ave. SW
Roanoke, VA 24016
(540) 853-2626
Ms. Ann Harman
Executive for Student Services
Roanoke City Schools
40 Douglas Ave. NW
Raonoke, VA 24012
(540) 853-1393
Mr. Joe Nash
Wasena Neighborhood Alliance
1202 Kerns Ave. SW
Roanoke, VA 24015
(540) 985-6808
Mr. Don Thorne
Crime Line/TRIAD
2222 Cantle Lane SW
Roanoke, VA 24012
Mr. Martin Jeffrey
NAACP
P.O. Box 2868
Roanoke, VA 24001-2868
(540) 345-6781, ext. 372
Mr. Chris Chittum
Roanoke Neighborhood Partnership
215 Church Ave. SW Room 162
Roanoke, VA 24011
(540) 853-1442
Ms. Mercedes James
Roanoke Academy
1122 19th St. NW
Roanoke, VA 24017
(540) 853-2751
Lt. Bill Althoff
Planning Unit
Roanoke City Police
309 3rd St. SW
Roanoke, VA 24011-1599
(540) 853-2337 FAX (540) 853-6585
(540) 774-6997