HomeMy WebLinkAboutCouncil Actions 07-06-98o
A Resolution recognizing the Honorable C. Nelson Hams to be a member of the
City Council and Vice-Mayor of the City of Roanoke.
Adopted Resolution No. 33894-070698. (7-0)
File #132
A Resolution recognizing the services of the Honorable Linch F. Wyatt as Vice-
Mayor of the City of Roanoke.
Adopted Resolution No. 33895-070698.
abstained from voting)
File #132
(6-0) (Council Member Wyatt
A report of the City Attorney transmitting a Resolution establishing a meeting
schedule for City Council for the Fiscal Year commencing July 1, 1998, and
terminating June 30, 1999.
Adopted Resolution No. 33896-070698. (7-0)
File #132
o
A communication fxom Mayor David A. Bowers recommending certain
committee assignments for the Members of City Council for the period of
July 1, 1998 through June 30, 2000.
Concurred in the Mayor's recommendations.
File #110-132
9. Adjourned at 2:10 p.m.
ROANOKE CITY CO UNCIL
REGULAR SESSION
July 6, 1998
Immediately following
Organizational Meeting
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
1. Call to Order-- Roll Call.
The Invocation was delivered by The Reverend Larry Atldn, Pastor,
Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bo~ers
4
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, July 9, 1998,
at 7:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS
1998 State of the City Address. The Honorable David A. Bowers, Mayor.
The recommendations were referred to the City Manager for review and
report to Council.
File #525
Presentation by the Pskov, Russia, Sister City Committee.
Petersen, Chairperson.
File #80-327
Natasha
A Proclamation designating Monday, July 6, 1998, as Ashlea D. Barrett
Day.
File #3-80
A Proclamation designating Monday, July 6, 1998, as William IL and
Martina D. Johnson Day.
File #3-70-80
5
0
CONSENT AGENDA
(Approved 7-0)
(Item C-5 was withdrawn)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1 Minutes of the regular meetings of City Council held on Monday,
April 6, 1998, and Monday, April 20, 1998.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
as recorded.
C-2
A communication fi~om Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File ltl 10-132 Executive Session.
C-3
A report of the City Manager requesting an Executive Session to discuss
the disposition of publicly held property, specifically the conveyance of land and
a building in the downtown area, pursuant to Section 2.1-344 (A)(3), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File lt32-132 Executive Session.
C-4 Minutes of the meeting of the Audit Committee of Roanoke City Council
held on Monday, June 1, 1998.
RECOMMENDED ACTION: Receive and file.
File #300
C-5
A report of the City Manager requesting that a public hearing be
scheduled for Monday, July 20, 1998, at 7:00 p.m., to consider
recommendations made by the Office of Economic Development for proposed
boundary amendments to Enterprise Zone One.
C-6
RECOMMENDED ACTION: Concur in the request to schedule a public
Withdrawn hearing for Monday, July 20, 1998, at 7:00 p.m.
A report of the Director of Finance transmitting information mailed to
those City employees currently under the Employees' Retirement System (ERS),
informing the employees of the benefit stmctttre provided under each retirement
plan and offering a window of oppommity to transfer to the Employees'
Supplemental Retirement System (ESRS), through August 31, 1998.
RECOMMENDED ACTION: Receive and file.
File #1-429
C-7
Qualification of the following persons:
Melinda J. Payne and Ruth C. Willson as Trustees of the
Roanoke City School Board for terms of three years each,
commencing July 1, 1998, and ending June 30, 2001;
File #15-110-467
Earnest C. Wilson, Sr., as a member of the Board of Trustees,
City of Roanoke Pension Plan, for a term ending June 30,
2000;
File #15-110-429
7
Eva Darcel Walters as a member of the Roanoke
Commission for a term ending June 30, 2001; and
File #15-110-230
Arts
George A. Kegley as a member of the Cultural Services
Committee for a term ending June 30, 1999.
File #15-110-394
RECOMMENDED ACTION: Receive and file.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4. PETITIONS AND COMMUNICATIONS:
ao
A communication fi.om the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance No. 33897-070698. (7-0)
File #60-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending execution of an agreement with the
Roanoke Valley Convention and Visitors Bureau for the purpose
of increasing tourism in the Roanoke Valley.
Adopted Resolution No. 33898-070698. (7-0)
Council Member White requested that the City Manager
conduct a study of the most effective and efficient method of
delivering services with the $525,000.00 appropriation by the
City to the Roanoke Valley Convention & Visitors Bureau, and
that a report be submitted to Council during 1999 - 2000
budget study deliberations.
File #60-293
A report recommending approval of the annual operating budget of
the Hotel Roanoke Conference Center Commission for Fiscal Year
1998-99.
Adopted Ordinance No. 33899-070698 and Resolution No.
33900-070698. (7-0)
The Mayor requested an itemized summary of funds expended
under the category of Fees for Professional Services by the
Hotel Roanoke Conference Center Commission for fiscal year
1997-98
File #60-247-258
A report recommending execution of administrative agreements
and any necessary amendments thereto with five separate agencies
for implementation of various Community Development Block
Grant programs.
Adopted Resolution No. 33901-070698. (7-0)
File #236
A report recommending execution of Amendment No. 2 to the
City's agreements with Hayes, Seay, Mattem & Mattem, Inc., and
Mattem & Craig, Inc., for additional engineering services to be
performed in connection with the Bridge Inspection Program.
Adopted Resolution No. 33902-070698. (7-0)
File #102-405
A report recommending establishment of a program providing for
free parking for downtown residents in City-owned or City-
controlled parking facilities.
Adopted Resolution No. 33903-070698. (7-0)
File #20-181-298-302-313-515-516
A report recommending transfer of funds from the 1997 Bond Issue
to a capital account to be established by the Director of Finance
for construction of Mill Mountain Park Improvements.
Adopted Ordinance No. 33904-070698. (7-0)
File #53-60-67
A report recommending execution of Change Order No. 1 to the
City's contract with Danis Environmental Industries, Inc., for
upgrade and expansion of the Water Pollution Control Plant.
Adopted Ordinance No. 33905-070698. (7-0)
File #468
o
A report recommending execution of Change Order No. 2 to the
City's contract with the Vkginia Department of Transportation for
1-581 Interchange improvements at Valley View Boulevard.
Adopted Ordinance No. 33906-070698. (7-0)
File #77
l0
A report recommending execution of a lease agreement between
the City and Virginia PCS Alliance, L. C., a Virginia Limited
Liability Company, for use of the Grandin Court Elevated Water
Tank No. 1 and site located at the dead end of Creston Avenue,
S. W., for placement, operation and maintenance of Personal
Communication System antennas and related equipment.
Adopted Ordinance No. 33907 on first reading.
File #383-468
10.
A report recommending acceptance of the bid submitted by U. S.
Pipe and Foundry Company, Inc., to provide ductile iron water
pipe to the City for a period of one year.
Adopted Resolution No. 33908-070698. (7-0)
File #472-468
11.
A report recommending execution of a two-year contract with the
Commonwealth of Virginia Department of Emergency Services to
participate in a Regional Hazardous Materials Response Team,
commencing July 1, 1998.
Adopted Resolution No. 33909-070698. (7-0)
File #188
12.
A report recommending execution of a contract with Managed
Health Services, Inc., and any necessary amendments thereto, to
provide management services for placements utilizing the
Comprehensive Services Act (CSA) funds.
Adopted Ordinance No. 33910-070698 and Resolution No.
33911-070698. (7-0)
File 072-304
13.
A report recommending appropriation of additional funds totaling
$375,000.00 for the Fifth District Employment and Training
Consortium.
Adopted Ordinance No. 33912-070698. (7-0)
File tt60-246
b. DIRECTOR OF FINANCE:
A financial report for the month of May, 1998.
Vice-Mayor Harris requested that the Director of Finance
provide a summary report with regard to the projected
shortfall of revenue in personal property taxes.
Received and fried.
File 1110
A report with regard to reappropriation of outstanding
encumbrances as of June 30, 1998.
Adopted Ordinance Nos. 33913-070698 - 33924-070698,
inclusive. (7-0)
File 1127-45-60-192-268-301-331-361-396-467-468
6. REPORTS OF COMMITTEES:
ao
A report of the Water Resources Committee recommending the donation
and conveyance of an easement across City-owned property located at the
comer of Jamison Avenue and 14th Street, S. E., to Appalachian Power
Company, for the purpose of extending the existing overhead electric
power line to provide electric service to an adjacent property. Council
Member Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 33925 on first reading. (7-0)
File 1128-29-166-468
12
A report of the Water Resources Committee recommending acquisition
of certain property fights needed by the City for construction of Grandin
Road/Glen Heather Drive, S. W., intersection improvements; and
appropriation of funds in connection therewith. Council Member
Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 33926-070698 and Ordinance No. 33927-
070698. (7-0)
File #20-28-60-468
A report of the Water Resources Committee recommending the donation
and conveyance of an easement across City-owned property located at the
Roanoke Centre for Industry and Technology, to Appalachian Power
Company, for the purpose of relocating and extending the existing
overhead electric power line to avoid a proposed future detention basin
and to provide electric service to the City's new horse stables for the
mounted pohce patrol. Council Member Linda F. Wyatt, Chairperson.
Adopted Ordinance No. 33928 on first reading. (7-0)
File #5-28-29-60-166-207-468
A report of the Cultural Services Committee recommending allocation of
City funds to various non-profit agencies for fiscal year 1998-99.
Sandra W. Ryals, Chairperson.
Adopted Ordinance No. 33929-070698 and Resolution No. 33930-
070698. (7-0)
With regard to future allocations recommended by the Human
Services Committee and the Cultural Services Committee and
approved by Council, Council Member White requested that City
budget documents contain a footnote that a detailed schedule of
agencies funded by the City will be available upon request.
At the request of Council Member Wyatt, it was the consensus of
Council that the question of designating a certain percentage of the
overall City budget for Human Service/Cultural Service agencies
would be referred to 1999-2000 budget study.
Vice-Mayor Harris requested that Council be provided with
information on in-kind services provided by the City to Human
Service/Cultural Service agencies.
File #60-72-394
A report of the Human Services Committee recommending allocation of
City funds to various non-profit agencies for fiscal year 1998-99; and
negotiation of a contract with The Salvation Army for provision of
services to City citizens under the Homeless Houshag Program and/or
Abused Women's Shelter. Glenn D. Radcliffe, Chairperson.
Adopted Ordinance No. 33931-070698 and Resolution No. 33932-
070698. (7-0)
File #60-72-145
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 33890, on second reading, rezoning a 2.378 acre tract of
land located at 1927 Franklin Road, S. W., between Wiley Drive and
Brandon Avenue, identified as Official Tax No. 1040302, fi.om LM, Light
Manufacturing District, to C-2, General Commercial District.
Adopted Ordinance No. 33890-070698 on second reading. (7-0)
File 051
14
Ordinance No. 33891, on second reading, rezoning four parcels of land
located at 1702 Hamilton Terrace, S. E., identified as Official Tax Nos.
4040822 - 4040825, inclusive, fi:om RM-1, Residential Multifamily
District, Low Density District, to C-2, General Commercial District; and
a portion of a parcel identified as Official Tax No. 4040833, located on
Belleview Avenue, S. E., fi:om RM-1, Residential Multifamily District,
Low Density District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioner.
Adopted Ordinance No. 33891-070698 on second reading. (7-0)
File #51
Ordinance No. 33892, on second reading, rezoning 11 parcels of land
located in the northeast quadrant of the City, fronting on Ridgefield Street
and Mississippi Avenue, N. E., identified as Official Tax Nos. 3130304 -
3130308, inclusive, 3130313 - 3130315, inclusive, and 3130505 -
3130507, inclusive, fi:om HM, Heavy Manufacturing District, to RM-1,
Residential Multifamily District, Low Density District.
Adopted Ordinance No. 33892-070698 on second reading. (7-0)
File #51
de
Ordinance No. 33893, on second reading, repealing Ordinance No.
32891-050696, adopted May 6, 1996, and authorizing the Mayor to
execute an Agreement between the County of Roanoke and the City of
Roanoke relating to the boundary line between said governmental entities,
and authorizing certain other actions relating to such boundary line
adjustment.
Adopted Ordinance No. 33893-070698 on second reading. (7-0)
File #444
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Wyatt expressed concern with regard to the
$145.00 per occurrence Emergency Medical Services fee imposed by
the City, and the Mayor advised that it is the practice of some states
to impose police investigation fees and prosecution fees.
It was the consensus of Council that the question of imposing fees for
Emergency Medical Services, police investigations and prosecutions
would be referred to 1999-2000 budget study and to the Legislative
Committee for report to Council.
File #5-60-70-137-289-354
Council Member Swain expressed further concern with regard to
weekly crime reports published by The Roanoke Times which include
crime statistics from the City of Roanoke only, and, in effect, stereo-
types Roanoke City as an area of crime. He suggested that there be
further communication with officials of The Roanoke Times to
designate a specific date as to when crime statistics will be reported
by other Roanoke Valley localities, and if the information is not
forthcoming by a specified date, Roanoke City should discontinue its
practice of providing crime statistics.
It was the consensus of Council that the matter would be referred to
the City Manager for report to Council within 30 days.
File #5
Council Member Swain called attention to numerous complimentary
remarks about the City of Roanoke that were made at a family
reunion on June 26 - 28 by former Roanokers who now reside
throughout the United States.
File #80
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK
AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Evelyn D. Wheeler, 3021 Ashwood Circle, N. E., addressed Council with
regard to the City's alleged non-compliance with the Employee Grievance
Procedure. The remarks were referred to the City Manager and the City
Attorney for report to Council within 30 days.
File #184-202
Ronald A. Matthews, Route 3, Box 203, Goodview, Virginia, addressed
Council with regard to the alleged failure of the City to comply with labor
laws. The remarks were referred to the City Manager and the City
Attorney for report to Council within 30 days.
File #184-188-202
CERTIFICATION OF EXECUTIVE SESSION: (7-0)
Sandra W. Ryals was appointed to the Roanoke Civic Center Commission
for a term ending September 30, 1999.
File #15-110-192
Frank W. Feather, Bernice F. Jones, Harold P. Kyle, Glenn D. Radcliffe
and Evelyn F. Board were reappointed to the Human Services Committee
for terms ending June 30, 1999.
File #15-72-110
17
Wanda E. English, William H. Carder, Margaret C. Thompson, Catherine
Fox, Sabrina T. Law, Estelle H. McCadden, Allen T. Wilson, Sherley E.
Smart, Amy W. Peck and Nicole Y. Quarles were reappointed to the
Special Events Committee for terms ending June 30, 1999.
File #15-110-3i7
Brian M. Sheperd was reappointed to the Roanoke Valley Greenway
Commission for a term ending June 30, 2001.
File #15-110-379
Margaret M. Grayson was reappointed to the Virginia
Community College Board for a term ending June 30, 2002.
File #15-110
Western
Richard Clark was appointed to the Mill Mountain Advisory Committee
for a term ending June 30, 1999.
File #15-67-110
Jesse A. HaH and Glenn D. Radcliffe were appointed as City
Representatives to the Roanoke Valley Juvenile Detention Center
Commission for four year terms ending June 30, 2002.
Randall J. Scott was appointed to the Board of Trustees, City of Roanoke
Pension Plan, for a term ending June 30, 2000.
File # 15-110-429
RECE~'v~5
'98 JUN 23 P2:41
July 6, 1998
No. 98-153
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
Subject: Briefing - Interstate 73
This briefing by the Virginia Department of Transportation (VDOT) will provide City
Council with an update of the ongoing study of 1-73 from the Roanoke Valley to the
Virginia/North Carolina border. As City Council is aware, a number of alternative roadway
corridors were displayed at a May 12, 1998, public participation meeting at the Roanoke
Civic Center. VDOT, along with its consultant, Parsons Brinckerhoff Quade and Douglas,
will be able to discuss these corridors, describe the next steps in their study, and attempt
to answer any questions from City Council.
At this time, sufficient data such as projected traffic volumes and environmental
impacts are still being developed by the consultant. Without this information, City staff is
not in a position to provide any preliminary recommendations regarding any of the
alternative roadway corridors.
We hope that Council will find this briefing to be educational.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
copy: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
Chief, Planning & Community Development
Chief, Economic Development
City Engineer
Traffic Engineer
F. C. Altizer, District Administrator, VDOT
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1-73 Location Study ALTERNA~VES FOR
FURTHER STUDY
1-73 Location Study Schedule
J J A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M A M J
~IIIIT
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 2, 1998
SANDRA H. EAKIN
Deputy City C|erk
The Honorable Mayor and Members
of the Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I am attaching copy of the Roanoke City Electoral Board Abstract of Votes cast in the
General Election held in the City of Roanoke on Tuesday, May 5, 1998, certifying that
C. Nelson Harris, W. Alvin Hudson, Jr., and William White, Sr., received the greatest
number of votes cast in said election for the Office of City Council Members.
Oaths of Office were administered on Wednesday, June 10, 1998, by the Honorable
Judges of the Twenty-Third Judicial Circuit, as follows:
Council Member C. Nelson Harris - A four year term commencing July 1, 1998
through June 30, 2002.
Council Member-Elect W. Alvin Hudson, Jr. - A four year term commencing July 1,
1998 through June 30, 2002.
Council Member William White, Sr. - A four year term commencing July 1, 1998
through June 30, 2002.
With kindest personal regards, I am
Sincerely yours,
Mary F. Pa~ er, CMC/AAE
City Clerk
MFP:Io
Attachment
H:~PARKER.g6~.TR3.WPD
RECEI'vEE
CITY CLEP;~.S ,}?Fi;
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, C. Nelson Harris, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a member of the Council of the City of Roanoke, Virginia, for a term of four years
commencing July 1, 1998 and ending June 30, 2002, according to the best of my ability.
So help me God.
C. Nelson Harris
Subscribed and sworn to before me this tenth day of June 1998.
Judge of the Circuit Court,
Twenty-Third Judicial Circuit of Virginia
RECE~VEO
· 98 . ~1~ 16 P 3:39
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, W. Alvin Hudson, Jr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Council of the City of Roanoke, Virginia, for
a term of four years commencing July 1, 1998 and ending June 30, 2002, according
to the best of my ability. So help me God.
W. Alvin Hudson, Jr.
Subscribed and sworn to before me this tenth dayo~_ ~ 1998.
Judge >f/t'l/e Circuit Court, .....
Twenty~al Circuit of Virginia
'9~3 ._,_~ !,,s, p 3:39
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, William White, Sr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Council of the City of Roanoke, Virginia, for
a term of four years commencing July 1, 1998 and ending June 30, 2002, according
to the best of my ability. So help me God.
Subscribed and sworn to before me this tenth day of June 1998.
e of the t,
Jud of Virginia
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33894-070698.
A RESOLUTION recognizing the HONORABLE C. NELSON HARRIS to be a
member of the City Council and Vice-Mayor of the City of Roanoke.
WHEREAS, the Honorable C. Nelson Harris received the largest number of votes of
any candidate running for Council in the regular Councilmanic election held on the first
Tuesday in May, 1998, and was, therefore, elected Vice-Mayor of the City for a two-year
term which commenced July I, 1998, as provided by §4 of the Charter of the City of
Roanoke;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Honorable C. Nelson Harris be, and he is, hereby recognized to be a duly elected member
of the Council of said City for a term commencing on the 1st day of July, 1998, and
continuing for a period of four years and until his successor shall have been elected and
qualified, and to be the duly elected Vice-Mayor of the City for a term commencing July 1,
1998, and continuing for a period of two years and until his successor shall have been elected
and qualified.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33895-070698.
A RESOLUTION recognizing the services of the HONORABLE LINDA F. WYATT
as Vice-Mayor of the City of Roanoke.
WHEREAS, the Honorable Linda F. Wyatt was elected Vice-Mayor of the City of
Roanoke by virtue of receiving the largest number of votes in the Councilmanic election held
on the first Tuesday of May, 1996, and served in this office from July 1, 1996, to June 30,
1998; and
WHEREAS, Ms. Wyatt has served diligently and with distinction as Vice-Mayor,
performing many and varied responsibilities required of her as Vice-Mayor in a selfless
manner while also honorably discharging her other duties on the City Council;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Mayor and Members of this body do hereby recognize and commend the
Honorable Linda F. Wyatt for her outstanding service as Vice-Mayor of this City and assure
her of their continued support as she continues to serve as a Member of Council.
2. An attested copy of this Resolution, approved by the Mayor, shall be presented
to Ms. Wyatt.
ATTEST:
City Clerk.
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33896-070698.
A RESOLUTION establishing a meeting schedule for City Council for the Fiscal Year
commencing July 1, 1998, and terminating June 30, 1999.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. This resolution establishes a schedule of regular meetings for City Council for
the Fiscal Year commencing July 1, 1998, and terminating June 30, 1999.
2. For such fiscal year, City Council shall hold regular meetings on the first and
third Mondays of each month. When any regularly scheduled Monday meeting shall fall on
a holiday of the City, such meeting shall be held on Tuesday next following.
3. Unless otherwise provided by resolution of Council, each regular meeting of
Council shall commence at 12:15 p.m. for the conduct of informal meetings, work sessions
or executive sessions. Thereafter, Council shall take up the regular agenda at 2:00 p.m.
Council may recess between the 12:15 p.m. session and the 2:00 p.m. session. The second
meeting of each month shall be recessed upon the completion of all business except the
conduct of public hearings, and such meeting shall be reconvened at 7:00 p.m. on the same
day for the conduct of public hearings.
4. All meetings of City Council shall be automatically adjourned at Il:00
p.m,.unless a motion setting a new lime for adjournment be made, seconded and unanimously
carried.
5. All regular meetings of City Council shall be held in the Council Chambers,
Room 450, of the Municipal Building in this City, unless otherwise provided by resolution
of Council.
6. City Council may prescribe a day or time other than that established by this
resolution or a meeting place other than that established by this resolution by adoption of a
resolution establishing a new meeting day, place or time. City Council shall cause a copy
of such resolution to be posted adjacent to the door of the Council Chambers and inserted in
a newspaper having general circulation in the City at least seven days prior to the date of the
meeting at such amended day, time or place
7. This Resolution shall have no application to special meetings of City Council
called pursuant to § l0 of the City Charter.
ATTEST:
City Clerk.
~ CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
WILBURN C. DIBLING, JR. FACSIMILE: 540-853-1221
CITY ATFORN EY E-MA1L:cityatty @ ci.roanoke.va, us
July 6, 1998
RECEI~ ED
CITY ~'~:'" ~ ......
JUL - lWi~L~A'~ ~ PARSONs
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATFORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Ci_ty Council Meeting Schedule
Dear Mayor Bowers and Council Members:
New § 15.2-1416, Code of Virginia (1950), as amended, a part of the recodification
of Title 15.1 as 15.2 which has been effective since December 1, 1997, requires each
governing body of a city or town to hold an annual or organizational meeting in conjunction
with the first regular meeting in the month of July of each year. At such meeting, §15.2-
1416 requires that City Council establish a schedule of days, times and places of regular
meetings to be held during the ensuing months. The attached resolution makes no change
in Council's regular meeting schedule, and by adoption of the resolution, Council will comply
with new § 15.2-1416.
For the information of Council, new § 15.2-1416 does impose some new procedures
that must be adhered to by Council when the place or date or time of a meeting is changed.
If the place or date or time of a regularly scheduled meeting is changed, City Council will
need to adopt a resolution establishing the new meeting place, date or time. In addition, a
copy of the resolution will have to be posted adjacent to the doors of the Council Chambers
and inserted in a newspaper having general circulation in the City at least seven days prior
to the date of the meeting affected by a change in place, date or time.
I shall be pleased to answer any questions Council may have with respect to new
§ 15.2-1416 or thc attached resolution.
With kindest personal regards, I am
Sincerely yours
City Attorney
WCD:f
Attachment
cc: W. Robert Herbert, City Attorney
Mary F. Parker, City Clerk
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 21, 1998
File #110
SANDRA H. EAKIN
Deputy City Clerk
The Honorable W. Alvin Hudson, Jr.
Council Member
1956 Hope Road, S. W.
Roanoke, Virginia 24018
Dear Mr. Hudson:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, you were appointed to the following committees:
Virginia CARES Board of Directors
Budget and Planning Committee
Water Resources Committee
Personnel Committee
Fifth Planning District Commission
Roanoke Valley Regional Cable Television Committee
Bid Committee
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDAI~ULYe,WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 17, 1998
File #110
SANDRA H. EAKIN
Deputy City Clerk
Robert R. Altice, Chairperson
Roanoke Valley Regional Cable
Television Committee
616 South Maple Street
Vinton, Virginia 24179
Dear Mr. Altice:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, Council Member W. Alvin Hudson, Jr., was appointed as a City
Representative to the Roanoke Valley Regional Cable Television Committee.
Sincerely,
Mary F. CMC/AAE
City Clerk
MFP:Io
pc:
Mary H. Allen, Clerk, Roanoke County, P. O. Box 29800, Roanoke, Virginia 24018-
0798
Carolyn S. Ross, Clerk, Town of Vinton, P. O. Box 338, Vinton, Virginia 24179
Sandra H. Eakin, Secretary, Roanoke Valley Regional Cable Television Committee
H:~,GENDAg~JULY6.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 21, 1998
File #110
SANDRA H. EAKIN
Deputy City Clerk
The Honorable C. Nelson Harris
Vice-Mayor
2813 Edgewood Street, S. W.
Roanoke, Virginia 24015
Dear Vice-Mayor Harris:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, you were appointed/reappointed to the following committees:
Roanoke Civic Center Commission
Roanoke Neighborhood Partnership Steering Committee
Audit Committee
Budget and Planning Committee
Personnel Committee
Roanoke Arts Commission, Council Liaison
Mill Mountain Zoo, Inc.
Legislative Committee
VML General Laws Policy Committee, Chairperson
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDA~8~JULYS.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 21, 1998
File #110
The Honorable Carroll E. Swain
Council Member
3434 Kershaw Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Swain:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, you were appointed/reappointed as a member of the following
committees:
Roanoke Valley Area Metropolitan Planning Organization
Audit Committee
Budget and Planning Committee
Personnel Committee
War Memorial Committee
City of Roanoke Transportation Safety Commission
Mayor's Committee for the Disabled
Bid Committee, Chairperson
VML Transportation Policy Committee
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDA~SMULY6.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 21, 1998
File #110
The Honorable Linda F. Wyatt
Council Member
2543 Round Top Road, N. W.
Roanoke, Virginia 24012
Dear Ms. Wyatt:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, you were appointed/reappointed as a member of the following
committees:
Metropolitan Transportation District Study Committee
Budget and Planning Committee
Water Resources Committee
Legislative Committee
Personnel Committee
Fifth Planning District Commission
Total Action Against Poverty, Board of Directors
Economic Development Commission
VML Human Development and Education Policy Committee
MFP:Io
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
H:'~AG EN DAgSM U LYe. Wl;~O
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 21, 1998
File #110
SANDRA H. EAKIN
Deputy City Clerk
The Honorable James O. Trout
Council Member
2102 Stephenson Avenue, S. W., Unit 18
Roanoke, Virginia 24014
Dear Mr. Trout:
At the Organizational Meeting of the Council of the 'City of Roanoke which was held on
Monday, July 6, 1998, you were appointed/reappointed to the following committees:
Roanoke Valley Convention and Visitors Bureau, Board of Directors
New River Valley Commerce Park Study Committee
Budget and Planning Committee
Water Resources Committee
Personnel Committee
Roanoke Redevelopment and Housing Authority (Council Liaison)
Mill Mountain Advisory Committee
War Memorial Committee
Economic Development Commission, Chairperson
Virginia Museum of Transportation, Board of Directors
VML General Laws Policy Committee
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDAg~JULYe. WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 21, 1998
File #110
The Honorable William White, Sr.
Council Member
3698 Partridge Lane, N. W.
Roanoke, Virginia 24017
Dear Mr. White:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, you were reappointed as a member of the following committees:
Audit Committee
Budget and Planning Committee
Personnel Committee
Legislative Committee, Chairperson
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
H:~AGENDAgS~J ULYS.W130
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 17, 1998
File #110-137
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
At the Organizational Meeting of the Council of the City of Roanoke which was held on
Monday, July 6, 1998, Vice-Mayor C. Nelson Harris was appointed and Council Members
William White, Sr., and Linda F. Wyatt were reappointed as members of the Legislative
Committee. The Mayor appointed Mr. White as Chairperson of the Committee.
Sincerely, ~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDA98MULYe. WPD
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 9, 1998
File #525
Sandm H. Eakin
~puty c~y c~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of the 1998 State of the City Address which was presented by Mayor
David A. Bowers at a regular meeting of the Council of the City of Roanoke which was held
on Monday, July 6, 1998.
On motion, duly seconded and unanimously adopted, the recommendations contained in
the State of the City Address were referred to you for review and report to Council.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
H:~,,GEN DAG~JULYe. WI~O
1998 STATE OF THE CITY
MAYOR DAVID a. BOWERS
JULY 6, 1998
MEMBERS OF COUNCIL, MEMBERS OF THE CITY
ADMINISTRATION, LADIES AND GENTLEMEN OF THE
ALL-AMERICA CITY OF ROANOKE.
LET ME START BY MAKING A PERSONAL COMMENT THIS YEAR,
I'VE SAID MANY TIMES, AND YOU'VE HEARD ME MANY TIMES SAY,
THAT I CONSIDERED MY ELECTION AND RE-ELECTION TO THE
OFFICE OF MAYOR OF THIS GREAT CITY TO BE A DREAM COME
TRUE AND A REAL BLESSING IN MY LIFE.
TO THE CITIZENS OF
MAYOR.
ROANOKE, THANK YOU FOR ALLOWING ME TO SERVE AS
1998 STATE OF THE CITY
MAYOR DAVID A. BOWERS
JULY 6, 1998
MEMBERS OF COUNCIL, MEMBERS OF THE CITY
ADMINISTRATION, LADIES
AND GENTLEMEN OF THE
ALL-AMERICA CITY OF ROANOKE.
LET ME START BY MAKING A PERSONAL COMMENT THIS YEAR,
I'VE SAID MANY TIMES, AND YOU'VE HEARD ME MANY TIMES SAY,
THAT I CONSIDERED MY ELECTION AND RE-ELECTION TO THE
OFFICE OF MAYOR OF THIS GREAT CITY TO BE A DREAM COME
TRUE AND A REAL BLESSING IN MY LIFE. TO THE CITIZENS OF
ROANOKE, THANK YOU FOR ALLOWING ME TO SERVE AS
MAYOR.
TO THE MEMBERS OF THE CITY COUNCIL AND TO THE
ADMINISTRATION, PLEASE KNOW HOW MUCH I APPRECIATE
YOUR WORKING WITH ME TO CONTINUE TO IMPROVE THE LIVES
OF INDIVIDUALS AND FAMILIES HERE IN THE CITY OF ROANOKE.
MUNICIPAL GOVERNMENT REALLY IS THE "FRONT LINE OF
DEMOCRACY" AND YOU ARE TO BE COMMENDED FOR YOUR
EFFORTS TO MAKE SURE THAT WE HAVE ANNUAL BALANCED
BUDGETS, IMPROVEMENTS IN OUR SCHOOLS, NATIONALLY
ACCREDITED LAW ENFORCEMENT AGENCIES, AND BASIC
QUALITY MUNICIPAL SERVICES, SUCH AS GOOD WATER, TRASH
COLLECTION, SEWAGE TREATMENT AND IMPROVEMENTS TO
OUR STREETS. YOUR EFFORTS ARE EXEMPLARY. WE WON
THESE COVETED AND PRESTIGIOUS ALL-AMERICA CITY
AWARDS FIVE TIMES, BUT, I BELIEVE, THROUGH YOUR
EFFORTS AND THE EFFtORTS OF OUR ADMINISTRATION, OUR
EMPLOYEES AND THE NEARLY 100,000 CITIZENS OF ROANOKE,
WE EARN THAT RECOGNITION EVERY DAY. EVERY DAY
ROANOKE IS AMERICA'S "ALL-AMERICA" CITY!
WE SIMPLY ARE BLESSED TO LIVE IN THIS GREAT PLACE ON
GOD'S EARTH, AND I THANK YOU FOR YOUR SUPPORT AND
ALLOWING ME TO WORK WITH YOU IN MAKING LIFE HERE IN
ROANOKE BETTER AND BETTER.
IN THIS, MY SIXTH YEAR AS MAYOR OF ROANOKE, THERE ARE
MANY THINGS THAT' I COULD POINT TO AS OUR
ACCOMPLISHMENTS OVER THE LAST YEAR. THERE ARE TOO
MANY TO MENTION, BUT I WOULD BE REMISS IF I DID NOT
COMMEND THE CITIZENS OF OUR CITY ON THEIR
OVERWHELMING 78% OF SUPPORT FOR OUR NOVEMBER
1997 $39-MILLION BOND ISSUE. THEIR APPROVAL OF THIS
FUNDING, WHICH REQUIRED NO TAX INCREASE, WHEN
MATCHED WITH STATE AND FEDERAL GRANTS AND SUBSIDIES,
WILL YIELD $82 MILLION WORTH OF INFRASTRUCTURE
IMPROVEMENTS IN
SCHOOLS,
DEPARTMENT IMPROVEMENTS,
STREETS,
AND
POLICE
ECONOMIC
DEVELOPMENT EFFORTS. CITY COUNCIL AND THE
ADMINISTRATION WORKED VERY HARD TO PACKAGE A
SUCCESSFUL BOND PROGRAM WHICH TRULY WILL BE AN
INVESTMENT IN THE FUTURE OF OUR COMMUNITY. ROANOKERS
CLEARLY RECOGNIZED AND OVERWHELMINGLY SUPPORTED
THAT CONSTRUCTIVE EFFORT. YOU AND THE COUNCIL AND
ADMINISTRATION ARE TO BE COMMENDED FOR YOUR HARD
WORK, AND THE CITIZENS ARE TO BE COMMENDED FOR THEIR
WISDOM IN APPROVING THAT $39 MILLION BOND ISSUE, WHICH
IS THE BIGGEST BOND ISSUE IN THE HISTORY OF ROANOKE.
IT WAS OUR FINEST HOUR DURING 1997-1998.
NOW LET ME TURN OUR ATTENTION TO THREE PROJECTS I
WOULD LIKE TO DISCUSS WITH YOU FOR THE FUTURE. IN
EACH OF THESE, I'M GOING TO ASK THAT ONE OR TWO
MEMBERS OF COUNCIL JOIN AS LIAISON ON A PARTICULAR
PROJECT IN ORDER TO INITIATE THESE SUGGESTIONS VERY
QUICKLY. AS YOU MAY KNOW, I HAVE A PLAQUE IN THE
MAYOR'S OFFICE THAT SAYS, "ALL GLORY COMES FROM
DARING TO BEGIN." I MIGHT ALSO QUOTE TO YOU THAT OLD
CARL SANDBURG SAYING THAT, "NOTHING HAPPENS UNLESS
FIRST... A DREAM!"
SO ONCE AGAIN THIS YEAR, IN THIS STATE OF THE CITY, I
ENCOURAGE US "TO DREAM" ABOUT A FEW ISSUES AND
PROJECTS WHICH WE CAN INITIATE TO BRING ABOUT AN EVEN
BETTER ROANOKE IN WHICH OUR PEOPLE CAN LIVE, WORK,
AND VISIT. LET US "DARE TO BEGIN."
MY FIRST PROPOSAL, WHICH I WOULD ASK JIM TROUT AND
VICE-MAYOR NELSON HARRIS TO ASSIST ME WITH, IS TO
ESTABLISH A CITY COMMITTEE TO ASSIST OUR NATIONALLY
RECOGNIZED JULIAN WISE FOUNDATION TO-THE-RESCUE
MUSEUM IN DEVELOPING A PERMANENT HOME HERE IN THE
ROANOKE VALLEY.
5
AS ALL Of YOU SHOULD KNOW FROM OUR HISTORY, JULIAN
STANLEY WISE HELPED ORGANIZE THE FIRST RESCUE SQUAD
IN THE WORLD HERE IN ROANOKE, VIRGINIA
THAT EARLY VOLUNTEER EFFORT HAS NOW
IN MAY, 1928.
GROWN OVER
THE YEARS, WITH ADVANCED MEDICAL TECHNOLOGY, TO A
PROFESSIONAL EMERGENCY MEDICAL SERVICE HERE IN
ROANOKE AND IN COMMUNITIES ACROSS THIS NATION. . . AND
THE WORLD.
FOR THE SIXTH YEAR, THE NATIONAL EMS MEMORIAL SERVICE
HAS BEEN HELD HERE IN ROANOKE. UNFORTUNATELY,
EMERGENCY MEDICAL SERVICE TECHNICIANS PLACE THEIR
LIFE ON THE LINE JUST AS FIRE AND POLICE OFFICERS DO,
AND, TRAGICALLY, RESCUE PERSONNEL SUFFER AND ARE
KILLED IN AIDINGPEOPLE DURING CATASTROPHES. IT IS
APPROPRIATE THAT THE NATIONAL MEMORIAL SERVICE BE
HELD HERE.
6
IT'S ALSO JUST AS IMPORTANT THAT THE NATIONAL TO-THE-
RESCUE MUSEUM HONORING THE HISTORY OF VOLUNTEER
RESCUE SQUADS, EMERGENCY MEDICAL SERVICE PROVIDERS,
AND OTHERS FIND A PERMANENT HOME HERE IN THE ROANOKE
VALLEY WHERE THE WORLD EFFORT IN THIS CAUSE WAS
FOUNDED. WE HAVE A RICH HISTORY IN ROANOKE, AND OUR
GENERATION MUST DO OUR SHARE IN PRESERVING THE
HISTORY OF THE FORWARD THINKING PEOPLE OF PREVIOUS
GENERATIONS WHO ESTABLISHED THE WORLD'S FIRST
RESCUE SQUAD HERE.
TO THIS END, I'D LIKE TO. ASK THAT AT LEAST ONE MEMBER OF
THE FIRE EMS DEPARTMENT AND THE PRESIDENT OF THE FIRE
FIGHTERS ASSOCIATION, OR HIS DESIGNEE, SERVE ON THIS
COMMITTEE, ALONG WITH REPRESENTATIVES OF THE JULIAN
STANLEY WISE FOUNDATION TO-THE-RESCUE MUSEUM,
INTERESTED CITIZENS.
AND
'7
I WANT TO SET ONE OTHER GOAL FOR THIS PROJECT. LET US
HERE IN THE CITY OF ROANOKE, IN THE SPIRIT OF VALLEY
COOPERATION, PLEDGE $1 MILLION TOWARDS THE
ESTABLISHMENT OF A PERMANENT HOME FOR THE TO-THE-
RESCUE MUSEUM. TO ME, THIS IS NOT JUST AN ISSUE OF
PRESERVING OUR HISTORY, IT IS AN IMPORTANT ELEMENT IN
THE TOURISM INITIATIVE. FOR WHICH I HAVE LONG WORKED
FOR THE LAST SIX YEARS AS YOUR MAYOR. WE'VE MADE
GREAT STRIDES IN THE LAST SIX YEARS IN THE DEVELOPMENT
OF TOURISM AS AN IMPORTANT ECONOMIC DEVELOPMENT
INITIATIVE IN ROANOKE, WITH THE OPENING OF THE HOTEL
ROANOKE, THE DEVELOPMENT Of THE RAILWALK,
IMPROVEMENTS TO THE VIRGINIA
MUSEUM OF
TRANSPORTATION, FUNDING TO EXPLORE PARK AND THE D-DAY
MEMORIAL, INCREASED FUNDING FOR THE CONVENTION AND
VISITORS BUREAU, GREENWAY DEVELOPMENT, DESIGNATION OF
CENTER IN THE SQUARE AND THE CITY MARKET DISTRICT AS
INTERNATIONALLY KNOWN PLACES TO VISIT, AND SO MUCH
8
MORE. THIS EFFORT TO FIND THE TO-THE-RESCUE MUSEUM A
PERMANENT HOME HERE IN THE ROANOKE VALLEY, COULD
LITERALLY BRING THOUSANDS OF INTERESTED VISITORS
FROM AROUND OUR NATION, AND PERHAPS FROM AROUND
THE WORLD, TO ROANOKE TO VIEW THE EXHIBITS WHICH
HONOR EMERGENCY MEDICAL SERVICE PROVIDERS AND
RESCUE SQUAD VOLUNTEERS.
THE TIME FOR OUR INITIATIVE ON FINDING THE RESCUE
MUSEUM A PERMANENT HOME IS LONG OVER DUE, BUT WE
WILL BEGIN THIS YEAR.
II.
OUR SECOND INITIATIVE IS ENTITLED "ROANOKE'S PROMISE."
JUST LAST MONTH, I HAD THE OPPORTUNITY TO VISIT WITH
PETE
HIS
WARREN, THE NEW MAYOR OF LYNCHBURG, VIRGINIA.
COMMUNITY SIX MONTHS AGO JOINED THE
"AMERICA'S PROMISE" INITIATIVE FOUNDED BY COLONEL
SWAIN'S GOOD FRIEND, RETIRED GENERAL OF THE ARMY
COLIN POWELL, FORMER CHIEF OF STAFF OF THE ARMED
SERVICES.
"AMERICA'S PROMISE" IS A NOT-FOR-PROFIT ORGANIZATION
DEDICATED TO BRINGING CRITICAL RESOURCES TO THE
CHILDREN WHO NEED THEM. IN THIS YEAR, 1998, IT'S TIME FOR
ROANOKE TO MAKE A PROMISE TO OUR AT-RISK YOUNG
PEOPLE, AND WE NEED TO DO THIS THROUGH A
PUBLIC/PRIVATE PARTNERSHIP INVOLVING OUR LOCAL
GOVERNMENT AS WELL AS OUR FAMILIES, OUR TEACHERS, OUR
CHURCHES, AND BUSINESSES. PROTECTING THE SAFETY,
HEALTH AND SUCCESS OF OUR CHILDREN IS OUR MOST
IMPORTANT MISSION, AND THIS PROGRAM TO BE KNOWN AS
"ROANOKE'S PROMISE" IS A CALL FOR ACTION FOR CITIZENS IN
OUR COMMUNITY TO GET INVOLVED AND MAKE A DIFFERENCE
IN A CHILD'S LIFE.
10
WE NEED TO JOIN WITH LYNCHBURG AND OTHER CITIES AND
STATES THROUGHOUT THE
MINNESOTA, AND FLORIDA,
NATION, INCLUDING HOUSTON,
IN THIS VERY IMPORTANT
INVESTMENT IN OUR CHILDREN.
THE GOAL OF "AMERICA'S PROMISE", AND "ROANOKE'S
PROMISE," IS TO MOBILIZE OUR CIVIC AND POLITICAL LEADERS,
COMMUNITIES OF FAITH, AND ACTIVE PEOPLE IN OUR
COMMUNITY TO EQUIP EVERY AT-RISK YOUNG PERSON WITH
FIVE TOOLS OR RESOURCES THAT CREATE OPPORTUNITIES
FOR SUCCESS.
THESE FIVE TOOLS ARE AS FOLLOWS:
1. TO BE A MENTOR, AN ON-GOING RELATIONSHIP WITH
A CARING ADULT AS A MENTOR, TUTOR OR COACH.
2. TO PROTECT, AND TO PROVIDE SAFE PLACES AND
STRUCTURED ACTIVITIES DURING NON-SCHOOL
HOURS FOR OUR CHILDREN.
11
3. TO NURTURE, A HEALTHY START.
4. TO PREPARE OUR CHILDREN WITH A MARKETABLE
SKILL THROUGH EFFECTIVE EDUCATION.
5. TO SERVE, AND TO TEACH OUR YOUNG PEOPLE HOW
IMPORTANT IT IS TO GIVE BACK TO THEIR COMMUNITY
THROUGH COMMUNITY SERVICE.
THERE IS SO MUCH THAT I COULD TELL YOU ABOUT "AMERICA'S
PROMISE", BUT I BELIEVE THIS 2-MINUTE VIDEO WILL MORE
FULLY TELL YOU OF THIS PROJECT, AND I WILL HAVE A FEW
FOLLOW-UP REMARKS AT THE CONCLUSION OF THE VIDEO.
- VIDEO -
I KNOW HOW INTERESTED COUNCILWOMAN LINDA WYATT IS
IN CHILDREN AND I KNOW THAT COLONEL SWAIN HAS A KEEN
INTEREST IN
I WOULD
WORKING WITH GENERAL POWELL ON THIS, SO
ASK THAT THEY MIGHT BE COUNCIL'S
REPRESENTATIVES TO A "ROANOKE'S PROMISE" COMMITTEE IN
12
ORDER TO GET THE INITIATIVE UNDERWAY HERE IN THE STAR
CITY. "ROANOKE'S PROMISE" IS OUR PROMISE TO MEET THAT
ADAGE THAT "IT TAKES A VILLAGE TO RAISE A CHILD" AND WE
MUST DO WHAT IT TAKES TODAY TO MAKE GOOD CITIZENS OF
OUR YOUNG PEOPLE FOR TOMORROW.
III.
THE THIRD AND FINAL INITIATIVE I'LL REFER TO AS "STAR
2000". IN JUST SIXTEEN MONTHS, ON NOVEMBER 24, 1999, THE
ROANOKE STAR WILL HAVE SHINED OVER OUR CITY FOR FIFTY
YEARS. IN JUST EIGHTEEN MONTHS, THE NATION AND THE
WORLD WILL BEGIN TO CELEBRATE THE NEW MILLENNIUM
(ALTHOUGH MANY ACCURATELY STATE THAT THE NEW
MILLENNIUM ACTUALLY BEGINS IN JANUARY 2001). I WOULD ASK
COUNCILMAN WHITE AND COUNCILMAN HUDSON TO
REPRESENT COUNCIL ON A CITIZENS' COMMITTEE SELECTED TO
PROMOTE 1999 AND 2000 TO CELEBRATE OUR STAR AND TO
BEGIN A SERIES OF ACTIVITIES FOR THE NEW MILLENNIUM. THIS
13
CELEBRATION SHOULD TIE IN, ALSO, WITH PRESIDENT
CLINTON'S CALL THAT "EVERY CITY SHOULD FIND ONE PLACE
IMPORTANT TO THAT CITY'S HERITAGE, AND RESTORE IT TO
HONOR THE PAST AND IMAGINE THE FUTURE."
ROANOKE IS KNOWN AS "VIRGINIA'S FESTIVAL CITY", AND I
KNOW THAT OUR CITIZENS ALWAYS ENJOY A CELEBRATION.
1999 AND THE FIRST PART OF THE YEAR 2000 WILL GIVE ALL OF
OUR CITIZENS AN OPPORTUNITY TO CELEBRATE THIS
HISTORIC EVENT IN TIME, AND TO LOOK BACK ON THE MANY
ACCOMPLISHMENTS OF OUR CITY OVER THE LAST CENTURY. I
KNOW OUR CITY LEADERS IN 1949 DID NOT HAVE IN MIND
THAT THE FIFTY-YEAR CELEBRATION OF THE LIGHTING OF THE
STAR WOULD OCCUR JUST MONTHS BEFORE THE
MILLENNIUM, BUT ISN'T IT NOW APPROPRIATE TO LINK THESE
TWO EVENTS TOGETHER?
IN PARTICULAR, I'VE HAD DISCUSSIONS WITH COUNCILMAN
14
SWAIN AND OTHERS ABOUT A HISTORY WALK HERE IN
ROANOKE, IN CONJUNCTION WITH OUR NEW MILLENNIUM
ACTIVITIES. EARLIER IN JUNE OF THIS YEAR, COUNCILMAN
SWAIN, COUNCILMAN WHITE AND I APPEARED OVER ON
WELLS AVENUE FOR A PLAQUE BEING PLACED IN THE SIDEWALK
TO RECOGNIZE THE FIRST FOUNDING OF AN AFRICAN-
AMERICAN YMCA HERE IN OUR CITY. I SUBMIT TO YOU THAT
THERE ARE DOZENS AND DOZENS OF PEOPLE AND EVENTS
WHO HAVE MADE A SIGNIFICANT IMPACT ON OUR GREAT ALL-
AMERICA CITY DURING THIS CENTURY, AND WOULD SUGGEST
THAT WE DESIGNATE AN APPROPRIATE PART OF ROANOKE
AS A HISTORY WALK WITH PLAQUES AND OTHER
MEMORABILIA HONORING THE MANY PEOPLE AND THE
HISTORIC OCCASIONS THAT HAVE SO GREATLY INFLUENCED
OUR GREAT CITY. I'LL ASK COUNCILMEN WHITE AND HUDSON
TO JOIN WITH ME AS LIAISONS TO THIS PROJECT, ALONG WITH
COLONEL SWAIN, TO INAUGURATE A CELEBRATION THAT:
15
· RECOGNIZES THE 50TM ANNIVERSARY OF THE
ROANOKE STAR;
· COMMEMORATES THE HISTORY OF THE LAST 100
YEARS IN ROANOKE;
· MEETS THE PRESIDENT'S CHALLENGE; AND
CELEBRATES THE COMING OF A NEW MILLENNIUM TO
THE WORLD.
THESE IDEAS, THE PERMANENT HOME FOR THE TO-THE-
RESCUE MUSEUM, THE DEVELOPMENT OF A "ROANOKE'S
PROMISE" PROGRAM, AND THE "STAR 2000" OR "CENTURY OF
THE STAR" ACTIVITIES ARE WORTHWHILE EFFORTS FOR US TO
BEGIN FOCUSING OUR ATTENTION ON. THEY HELP TO IDENTIFY
AND PRESERVE OUR PAST, PROVIDE FOR OUR CHILDREN AND
PROMOTE OUR YOUNG PEOPLE IN THE FUTURE, AND
RECOGNIZE A NEW ERA IN THE LIFE OF OUR CITY. THEY ARE
OUR DREAMS, OUR "DARING EFFORTS" TO BEGIN NEW
COMMITMENTS FOR OUR ALL-AMERICA CITY.
16
AS IN THE PAST, WITH REMARKS PRESENTED BY THE MAYOR
IN HIS STATE OF THE CITY ADDRESS, I WOULD RESPECTFULLY
REQUEST THAT THESE THREE PROPOSALS BE REFERRED TO
THE CITY MANAGER FOR FURTHER IMPLEMENTATION.
ONCE AGAIN, THANK YOU FOR THE HONOR OF SERVING AS THE
MAYOR OF ONE OF THE GREATEST CITIES IN AMERICA AND
THANK YOU FOR YOUR SUPPORT.
GOD BLESS EACH OF YOU AND GOD BLESS OUR GREAT
CITY Of ROANOKE.
1'7
Office of the Mayor
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this sixth day of July
nineteen hundred and ninety-eight.
WtlEREA&
Ashlea D. Barrett is the daughter of Paul D. Barrett, an employee of
the Sheriff's Depar~, ,ent, and Mary Jane Barrett, an employee of the
Circuit Court Clerk s Office, and she attends Patrick Henry High
School and the Roanoke Valley Governor's School; and
WHEREA&
on May 14, 1998, Miss Barrett received the Bronze Congressional
Award, which is one of only three Awards authorized by The United
States Congress and may be earned solely by young persons ages 14
through 23 who have set goals for performance in four certain
program areas; and
WItEREAS,
Miss Barrett earned her award as a volunteer assistant gymnastics
instructor at the YMCA, by adding to her knowledge and skills while
planning, developing and initiating her Girl Scout Gold Award
project, by improving her skills as a varsity volleyball team member,
and by learning of a foreign culture while living with a family in
Japan; and
WHE~, Miss Barrett is the first recipient of this Congressional Award in the
City of Roanoke.
THEREFORE, L David A. Bowers, Mayor of the City of Roanoke,
Virginia, in recognition of outstanding accomplishments, do hereby proclaim
Monday, July 6, 1998, throughout this great All-America City, as
ASHLEA D. BARRETT DAY.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this sixth day of duly
nineteen hundred and ninety-eight.
WHE~,
William K Johnson was born and raised in Roanoke, Virginia,
where he graduated from William Fleming High School in 1987, and
is currently employed by First Team Hyundai; and
WHEREAS,
Martina D. Johnson was born in Wilmington, Delaware, and moved
to Roanoke during her chilaqtood; she obtained her GED and
currently attends Dominion Business School; and
WHE~, William and Martina are the proud parents of Delante, age 10, and
William, Jr., age 5; and
WttE~,
after discovering a fire in their northwest Roanoke apartment
building in the early morning hours of May 5, 1998, William called
for Fire and Emergency Services, and without regard for her
personal safety and well-being, Martina proceeded to go from door
to door to awaken and alert her neighbors of impending danger; and
~IEREAS,
as a result of the courageous and caring efforts of William and
Martina dohnson, their neighbors continue to live with the knowledge
that concern for their fellow man does exist.
lvO ,
THEREFORE, I, David ~1. Bowers, Mayor of the City of Roanoke,
Virginia, in recognition of heroic actions in a life-threatening situation, do
hereby proclaim Monday, duly 6, 1998, throughout this great.dll-.dmerica
City, as
WILLIAM R. AND MARTINA D. JOHNSON DA Y.
ATTEST:
Mary.F. Parker
City Clerk
David A. Bowers
Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 6, 1998
12:00 noon
The Council of the City of Roanoke met in regular session on Monday, April 6,
1998, at 12:00 noon atthe Hotel Roanoke and Conference Center, Roanoke Ballroom,
110 Shenandoah Avenue, N. W., City of Roanoke, pursuant to Resolution No. 33758-
031698, adopted by Council on Monday, March 16, 1998, and pursuant to Rule 1,
Recjular Meetin~ls, of Section 2-15, Rules of Procedure, Code of the City of Roanoke
(1979), as amended, with Mayor David A. Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, John H. Parrott, Carroll E. Swain and Mayor David A. Bowers ................... 6.
ABSENT: Council Member C. Nelson Harris ............................................. 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The Members of the Roanoke City Council participated in 1998 Student
Government Day activities.
Students from Patrick Henry High School and William Fleming High School
were paired with Council Members and City Officials to gain first-hand knowledge
of Roanoke City Government activities/services. They also attended the City Council
meeting at 2:00 p.m., and those students assigned to the Members of Council and
Council-Appointed Officers participated in the 2:00 p.m., Council session.
At 1:25 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, April 6, 1998, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris (arrived at 2:45 p.m.), John H. Parrott, Carroll E. Swain and
Mayor David A. Bowers .................................................................................. 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
C. Kenneth Wright, Pastor, Evangel Foursquare Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PROCLAMATIONS-YOUTH-SPECIAL EVENTS: On behalf of the
Members of Council, the Mayor recognized students from Patrick Henry
and William Fleming High Schools, who were participating in 1998
Student Government Day activities, and presented each participant with
an Office on Youth T-shirt as a memento of the occasion.
The Mayor also presented a Proclamation declaring Monday,
April 6, 1998, as Student Government Day.
PROCLAMATIONS-COMMUNITY PLANNING-GRANTS: The Mayor
presented a Proclamation designating April 6 - 12, 1998, as Community
Development Week.
(For full text, see proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
MINUTES: Minutes of the regular meetings of Council which were
held on Monday, December 1, 1997; Monday, December 15, 1997;
Monday, January 5, 1998; and Tuesday, January 20, 1998, were before
the body.
(For full text, see Minutes on file in the City Clerk's Office.)
2
ACTION:
ACTION:
ACTION:
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Harris had not entered the meeting.)
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(I), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member Harris had not entered the meeting.)
COMMITTEES-ROANOKE CIVIC CENTER: A communication from
M. R. Khan tendering his resignation as a member of the Roanoke Civic
Center Commission, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
3
AYES: Council Members Trout, White, Wyatt, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Harris had not entered the meeting.)
COMMITTEES-YOUTH-OATHS OF OFFICE: A report of
qualification of Gwendolyn J. Lawrence as a member of the Youth
Services Citizen Board for a term ending May 31, 2000, was before
Council.
ACTION:
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member Harris had not entered the meeting.)
REGULAR AGENDA
SCHOOLS: On June 30, 1998, the three year terms of office of
Melinda J. Payne and Harry F. Davis as Trustees of the Roanoke City
School Board will expire.
Certain actions are required by Council pursuant to Chapter 9,
Education, of the Code of the City of Roanoke, 1979, as amended, to fill
the vacancies.
Pursuant to Section 9-20, Selection of candidates for public
interview, Code of the City of Roanoke, 1979, as amended, on or before
April 20 of each year, Council shall, by public vote, select from the field
of candidates those candidates to be accorded the public interview for
School Board Trustee, and all other candidates shall be eliminated from
the school trustee selection process. The number of candidates to be
granted the interview shall not exceed three times the number of
positions available on the School Board, should there be so many
candidates.
4
Mr. White moved that David W. Davis, Harry F. Davis, Daniel G.
Oakey, Melinda J. Payne and Ruth C. Willson be accorded the public
interview for the position of Roanoke City School Board Trustee on
Thursday, April 23, 1998, at 6:00 p.m., in the City Council Chamber. The
motion was seconded by Mr. Swain and adopted.
HEARING OF CITIZENS UPON PUBLIC MATTERS:
BUDGET-PENSIONS: Charles E. Wells, Jr., Employee, Roanoke
City Fire-EMS Department, read a prepared statement advising that due
to the excellent financial status of the City's retirement system, Council
has an opportunity to improve the retirement system for all City
employees. He stated that in March 1996, it was recorded that the
approximate value of the system was $170 million, the system grew by
62 per cent to an approximate value of $274.2 million by December 31,
1997, and while the system which was established to provide benefits
to retirees has grown 62 per cent, improvements have been minimal
during this time period. He advised that the retirement system can
financially afford increased benefits for employees, therefore, he
proposed the following changes:
Increase the multiplier by three per cent for a maximum of 69 per
cent,
A monthly supplement for health insurance as recommended by
the Pension Board,
Unreduced 50 per cent survivor annuity for all City employees,
Rule of 70~80 as recommended by the Pension Board, and
A period of time of two months be available for members of the
ERS to transfer to the ESRS (June 15 - August 15).
Mr. Swain moved that the request be referred to 1998-99 budget
study for discussion by Council. The motion was seconded by
Mr. Trout and adopted.
SCHOOLS: Rita D. Bishop, Assistant Superintendent for
Instruction and Learning Organizations, Roanoke City Public Schools,
presented an overview of the Schools' Arts Program. She advised that
the arts provide a pathway for students to develop their aesthetic,
perceptual and creative talents, the arts enrich and foster success in
5
all areas of life, and all children in Roanoke City Schools must have the
opportunity to participate in music, dance, theater and visual arts. She
pointed out that benefits of arts education are:
Develops verbal and non-verbal forms of expression,
Enhances alternative learning styles,
Stimulates creative thinking, critical analysis and self-discipline,
Cultivates multi-cultural appreciation, and
Promotes creative applications of technology.
Ms. Bishop presented statistics with regard to participation in
arts classes at the elementary, middle, and high school levels; growth
in the arts programs; and reviewed offerings at the elementary school
level, viz:
All Schools:
Vocal music and Visual Arts
Additional offerincjs at Macjnet School~:
Jazz, Tap, Ballet, Strings, Band, Piano, Theater arts
A Suzuki Program is offered at Westside Magnet School, which
is Modified Suzuke and serves all Westside K-3 students.
Ms. Bishop advised that middle school offerings include:
Strings, Band, Vocal Music, Theater Arts, and Visual Arts
Additional Offerin~ls at Macjnet Schools include:
Dance, Piano, Photography, TV production and Graphic Design
Hiqh School Offerinqs:
Visual Arts, Music, Theater Arts
6
Additional Offerincjs at Macjnet Schools include:
Visual Arts, Dance and Music
Additional Instructional Opportunities:
Programs for students with the Arts Museum of Western Virginia,
Mill Mountain Theatre, Roanoke Ballet Theater, Artist-In-
Education Programs, Harrison Museum, Arts Council of the Blue
Ridge and Roanoke Symphony Orchestra
Ma~jnet Collaborations also include Master Dance Classes and
Master Theater Arts Classes.
The following students from Westside Elementary Magnet School
for Visual and Performing Arts presented violin selections: Lori
Anderson, Stephan Anderson, Julia Hill, Vernell Pullins, T. J. Thornhill
and Abbe Toler, Instructor.
The Mayor welcomed the students and expressed appreciation
for their performance. He presented each student with a City of
Roanoke logo pin and a "Star" pencil.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
Council Member Harris entered the meeting.
COMPLAINTS-FLOOD REDUCTION/CONTROL: Mr. Mark S.
Reynolds, 2555 Beverly Boulevard, S. W., addressed Council with
regard to flooding along Mud Lick Creek. He advised that having lived
in the area for over ten years, he has observed that the flooding
situation has worsened year by year as a result of development in
Roanoke County. He stated that property owners are experiencing
increased property erosion and creek embankment problems along the
bridge bordering the properties. He advised that at a recent meeting
with City officials, he was informed that his home is included on a list
of 210 houses to be purchased due to flooding estimated to occur over
the next 20 years. He stated that some homeowners are of the opinion
that they cannot sell their homes at a fair market price, and because
they do not know how to proceed, they are appealing to Council for
assistance.
7
Mr. Trout moved that the matter be referred to the City Manager
for investigation and report to Council. The motion was seconded by
Mr. Swain and adopted.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
GRANTS-POLICE DEPARTMENT: Police Chief A. L. Gaskins
presented a briefing on the City's Bicycle Patrol Program. He advised
that as a result of a Federal grant which was provided to the Police
Department and with the approval of Council to provide matching
funds, the Police Department has a grant totaling $141,111.00 to be
used to expand the Bicycle Patrol Program. He stated that there are 36
officers in training at this time in an effort to place more manhours on
the street, and 11 areas of the City have been identified for more patrols
as a result of recommendations submitted by an advisory group of
citizens and police officers. He stated that bicycles will make police
officers more accessible to the citizens of the community, bicycles are
more approachable and enhance police relations, and bicycles afford
the City the opportunity to provide better policing in certain
neighborhoods. He stated that during the first year, there will be
approximately 80 - 100 manhours on the street, and about 200
manhours during the second year.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
CITY COUNCIL-VISION STATEMENT: Barry L. Key, Manager,
Office of Management and Budget, advised that at Council's Financial
Planning Work Session on February 28, 1998, several Members of
Council requested a report on the status of Council's Visioning
process; and in response to the request, City staff prepared a booklet
entitled, "Roanoke City Vision Progress Report - March 1998".
Mr. Key explained that City staff has focused its efforts on the
following three of the six tasks assigned by Council in August 1997 to
advance the visioning process:
8
Continue to condense and refine the visioning data and
identify priority issues,
Complete the work (new initiative) already started on
priority issues, and
Continue to integrate the visioning initiative within the
business structure of City government.
Mr. Key advised that the booklet documents the results of the
first two tasks, presenting for the first time draft "strategic issue"
statements within each of the four vision categories, and strategic
initiatives already underway that will help to realize the City's vision.
(For full text, see "Roanoke City Vision Progress Report - March 1998"
on file in the City Clerk's Office.)
The City Manager recommended the draft strategic issues
statements for consideration and adoption by Council so that they may
be merged with Council's Vision Statement to become the official
"guide to the future" for City government and the community; and once
the issues are adopted by Council, the City Manager will assign City
staff as "strategic issue champions", with specific responsibility for
working with all stakeholders to develop and implement new strategies
for addressing the particular challenges of each issue. Mr. Herbert
stated that it is also his intention, at the close of each fiscal year, to
publish an annual performance report that will identify progress made,
as follows:
would
Engage citizens and the Leadership Team in developing
measurable goals and objectives for the issues,
Develop outcome benchmarks for the issues in order to measure
results, and
Communicate progress through an annual performance report.
Without objection by Council, the Mayor advised that the briefing
be received and filed.
ITEMS RECOMMENDED FOR ACTION:
9
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-EQUIPMENT:
The City Manager submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has identified
various project needs based on a report submitted to Council on
October 27, 1997; and the Capital Improvement Program (ClP),
approved by Council on July 21, 1997, has also identified various
project needs.
It was further advised that Council is requested to appropriate
funds for the following projects:
CMERP Fund Appropriation
Project
Commonwealth Building
Commonwealth Building
Main Library
Market Building
Municipal South
Municipal South
Parking Garage Church
Avenue and Market
Square
Grounds
Purpose
Replace Windows
Paint Trim
Replace caulking
Renovations
Remodal Public
Areas
One Stop Service -
Bldg. Inspec.
Planning
Rehabilitation
Install 2 above
ground tanks
Amount
$ 85,000.00
40,000.00
65,000.00
125,000.00
75,000.00
25,000.00
177,500.00
40,000.00
Total $ 632,500.00
Ca_oital Project Funds Appropriations
Project
Civic Center
Purpose
Reroofing AlE
Amount
$ 75,000.00
Gainsboro Library
Proposed Police
Building
RCIT Development
1404 Barnhart Drive
Services
Alterations &
Addition
AlE Services
AlE Services
Storm Drain
75,000.00
75,000.00
75,000.00
38,000.00
10
ACTION:
3519 Windsor Road
Belle Aire Circle
Blue Ridge Park for
Industry
Community Rating
System
Hooker Furniture
Misc. Minor Drainage
Projects
Storm Water Model
Maintenance
Improvements to Church
Avenue between
Market Street
and Williamson Road
Storm drain to
replace well system
Drain sump
Channel Dredging
Annual Program to
Maintain class 9
rating
Flap Gate
Misc. Small drainage
projects City-wide
Keep model
current
Streetscape
$ 53,000.00
45,OOO.00
50,600.00
10,000.00
13,800.00
14,600.00
25,000.00
73,000.00
Total $ 623,000.00
The City Manager recommended that Council appropriate
$632,500.00 from current year General Fund Capital Maintenance and
Equipment Replacement Program to project accounts as designated by
the Director of Finance; and appropriate $623,000.00 from 1997 Bond
proceeds as designated by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33761-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 417.)
Mr. Trout moved the adoption of Ordinance No. 33761-040698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
11
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-PARKS AND RECREATION: The City Manager
submitted a written report advising that the Comprehensive Parks and
Recreation Plan is a key element in meeting the recreational needs for
residents of and guests to the community; in order for the Plan to be
successful, it must be a citizen-driven guide that will be used not only
to assess the existing park system, but also to determine what
recreational facilities and programs are needed, where they should be
located, and when they should be provided; and thus, the purpose of
the document is to map out a plan of action for addressing City-wide
recreational needs over an established period of time.
It was also advised that the 1981 Plan served the City well;
however, many new issues have recently emerged which were not
included in the previous plan, such as the future use of Victory Stadium
and the impending development of greenways; consideration must be
given to the changing demographics of the area, along with increasing
emphasis on maximizing the local recreational resources for the
citizens and visitors of Roanoke; the City's Comprehensive
Development Plan, "Roanoke Vision" and the "Vision" update
recommended that the Parks Plan be updated in order to better
evaluate and identify priority projects; and Victory Stadium will be an
important element of the City-wide plan.
It was further advised that the Citizens Advisory Committee will
be appointed by the City Manager and shall include leaders from the
neighborhoods, recreation clubs and schools; representatives from the
senior and handicapped population; greenway proponents and
professionals from the fields of planning, architecture or engineering;
the Project Team will be composed of Citizens Advisory Committee
Member(s), Parks and Recreation Department staff and representatives
from the public schools, Fifth Planning District Commission,
Engineering and Planning Departments, and the Office of Management
and Budget; and specialized services, totaling $62,000.00 which would
include $28,000.00 for a temporary employee to assist in the
coordination of the master plan process and $34,000.00 for contracting
with a firm to work with the project team on four specific and critical
tasks, will be utilized to assist in tasks requiring temporary technical
assistance and unique specific skills.
12
ACTION:
It was explained that the tasks needed to generate the
Comprehensive Parks and Recreation Master Plan for the City of
Roanoke include: compile, review and interpret the demographic
trends of the City of Roanoke; analyze and inventory in both text and
map the existing public, quasi-public, private and school-based park
and recreation facilities in Roanoke; coordinate a City-wide needs
assessment to determine current and projected demands for park and
recreation facilities and programs; analyze and explain the present and
future needs for recreation programming and facilities; present the final
draft report to the Citizens' Advisory Committee for further review and
input; and prepare the Comprehensive Parks and Recreation Master
Plan in final form and present the Plan to the Roanoke City Planning
Commission and Roanoke City Council for review, approval and
adoption.
The City Manager recommended that Council concur in the
proposed plan of action for preparation of the Roanoke City
Comprehensive Parks and Recreation Master Plan and authorize the
transfer of $62,000.00 from 1997 Bond Proceeds for Parks to a new
capital projects fund account to be established by. the Director of
Finance for securing specialized services to assist in completing
unique tasks of the master plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33762-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 420.)
Mr. Trout moved the adoption of Ordinance No. 33762-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
13
Vice-Mayor Wyatt suggested that the City look at a new way of
doing business in the Parks and Recreation Department, and requested
that the City Manager review programs sponsored by the Parks and
Recreation Department that provide before and after school activities
in neighborhood schools, as well as those activities sponsored by the
Roanoke Redevelopment and Housing Authority in public housing
developments.
BUDGET-SNOW REMOVAL-EQUIPMENT: The City Manager
submitted a written report advising that snow storms occurred in the
Roanoke Valley on December 27 - 29, 1997, January 14, and 27, 1998
and February 3, 1998, depositing nearly 13 inches of snow at the
Roanoke Regional Airport; and the 1997-98 budget included $96,449.00
for snow removal from City streets and rights-of-way, overtime salaries,
supplies, and chemicals; and operating accounts in various
departments are used for regular salary and equipment costs.
It was further advised that approximately 4,037 hours of regular
time and 2,273 hours of overtime were expended plowing and
spreading chemicals on streets, and keeping equipment in service, etc.,
at a salary cost to date of approximately $83,751.00; City equipment
was operated for 4,900 hours, and the cost of fuel, parts, and supplies,
to date, is in excess of $6,888.00; 1,400 tons of rock salt, which is
valued at approximately $67,200.00, was spread on streets and bridges
and total cost to the City for snow removal efforts during this season
is approximately $157,839.00.
The City Manager recommended that Council authorize the
transfer of $62,918.00 from the General Fund Contingency Account No.
001-002-9410-2199 to the following accounts:
Expendable Equipment
Chemicals
001-052-4140-2035
001-052-4140-2045
$ 7,000.00
55,918.00
$62,918.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33763-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund Appropriations, and providing for
an emergency.
14
ACTION:
(For full text of Ordinance, see Ordinance Book No. 60, page 421.)
Mr. Trout moved the adoption of Ordinance No. 33763-040698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CMERP-EQUIPMENT: The City Manager submitted a written
report advising that the Capital Maintenance and Equipment
Replacement Program has identified the need for replacement of a van
for Social Services and two flat bed trucks for Parks and Grounds
Maintenance; the Employment Services Program is in need of three
additional mini vans to serve its program, and Water Pollution Control
needs to replace one 4-wheel drive pickup truck; and the three mini
vans for Social Services will be 100 per cent reimbursed by the
Commonwealth of Virginia.
The City Manager recommended that Council authorize the
purchase of vehicular equipment, as follows, and reject all other bids
received by the City:
4 new mini vans and 11/2 ton 4-wheel drive pickup truck
from Magic City Motor Corporation, for a total cost of
$96,639.00;
2 new flat bed truck cab/chassis from Highway Motors,
Inc., for a total cost of $99,361.52;
2 new flat bed bodies and powerlift tailgates to be
mounted on above cab/chassis from Truck Body
Corporation, for a total cost of $9,052.00; and
2 new snow plow mechanisms and assemblies from
General Truck Body Company, for a total cost of
$9,644.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
15
(#33764-040698) A RESOLUTION accepting bids made to the City
for furnishing and delivering vehicles, upon certain terms and
conditions; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 60, page 422.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 33764-040698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott and
Swain ......................................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers abstained from voting).
BUDGET-FDETC: The City Manager submitted a written report
advising that the Fifth District Employment and Training Consortium
(FDETC), which serves eligible residents in the counties of Alleghany,
Botetourt, Craig and Roanoke and the cities of Clifton Forge,
Covington, Roanoke and Salem, administers the Federally funded Job
Training Partnership Act (JTPA) for the Fifth Planning District; the
FDETC serves two primary client populations: dislocated workers who
have been laid off from employment through no fault of their own and
the economically disadvantaged as determined by income guidelines
established by the United States Department of Labor; and the City of
Roanoke is the grant recipient for FDETC funding, and Council must
appropriate funding for all grants and other monies received by the
Consortium.
It was further advised that the Governor's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award for programs which include on-the-job training, work
experience, occupational skills training, classroom training, job
placement activities, and remedial education in the following amounts:
Title II-B, Summer Youth Employment Program - $99,956.00 and Title III-
F, (Dislocated Workers) - $49,324.00; the Virginia Employment
Commission has notified the Consortium of approval of an additional
allocation of $25,000.00 to operate a Governor's Regional Project for PY
97, which funds will be used to serve dislocated workers; the FDETC
has entered into a Memorandum of Understanding with Family Service
of Roanoke Valley to provide two training activities (Employment
16
Readiness and Placement and Educational Opportunities) to clients
from the Alternative Punishment Program for the current contract
period; and Family Service of Roanoke Valley has contracted to pay the
FDETC a total of $19,219.00 for this service.
The City Manager recommended that Council appropriate Fifth
District Employment and Training Consortium funding totaling
$193,499.00 and increase the revenue estimate by $193,499.00, in
accounts to be established in the Consortium fund by the Director of
Finance.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33765-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 423.)
Mr. Trout moved the adoption of Ordinance No. 33765-040698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of February 1998.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
February Financial report would be received and filed.
17
DIRECTOR OF FINANCE-CITY TREASURER-TAXES-LICENSES-
UTILITIES: The Director of Finance and the City Treasurer submitted a
joint written report with regard to allowing citizens to use credit cards
for current and delinquent real estate and personal property taxes,
parking tickets, utility bills, business license and City-wide accounts
receivable invoices.
ACTION:
It was advised that agreements with US Audiotex Government
IVR Agreements and Pacific Bancard Association's Government
Services Agreement have been negotiated, and both agreements
require the City to indemnify either US Audiotex or Pacific Bancard
Association against any claim which arises as a result of the City's
actions or omissions in connection with the agreement, except in cases
where the claim is the result of negligence or willful misconduct by
either US Audiotex or Pacific Bancard Association; and the agreements
provide for the same indemnification from either US Audiotex or Pacific
Bancard Association to benefit the City.
The Director of Finance and the City Treasurer recommended
that Council authorize the City Treasurer to enter into agreements with
US Auditex, Inc., to provide interactive voice response (IVR) credit card
payment systems, and with Pacific Bancard Association, Inc., to
provide strictly those issues concerning the settlement processing of
card transaction; and both agreements will contain the mutual
indemnification provisions as set forth in the report and subject to
approval of the City Attorney as to form.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33766-040698) A RESOLUTION authorizing the City Treasurer
to enter into agreements with US Audiotex, LLC, to provide interactive
voice response (IVR) credit card payment systems, and Pacific Bancard
Association, Inc., to provide strictly those issues concerning the
settlement processing of card transactions, for the City's collection of
various taxes and City-wide accounts receivable invoices.
(For full text of Resolution, see Resolution Book No. 60, page 426.)
Mr. Trout moved the adoption of Resolution No. 33766-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
18
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
ACTION:
PURCHASE/SALE OF PROPERTY-APPALACHIAN REGION-
WATER RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to selling an 827.31 acre easement on the
Appalachian Trail to the Federal Government across City-owned
property known as the Carvins Cove Reservoir Watershed.
A staff report advised that the Water Resources Committee
considered a request of the Federal Government to acquire right, by fee
simple purchase or easement, of the Appalachian Trail crossing
portions of Carvins Cove protected watershed (See report dated
November 17, 1997); and the Committee requested City staff to
continue to negotiate to obtain on behalf of the City the right of
approval of assignment of the lease and protection of a utility corridor.
It was further advised that pursuant to a communication from
Donald T. King, Chief, Land Acquisition Field Office, United States
Department of the Interior, right of approval of assignment will be
granted to the City and the utility corridor will not be protected.
The Water Resources Committee recommended that Council
delay a decision on the matter until after the Comprehensive Land Use
Study of Carvins Cove Reservoir has been completed.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#33767) AN ORDINANCE authorizing the execution of an offer to
sell an easement and the subsequent deed of easement granting to the
United States of America an 827.31 -acre easement for the Appalachian
Trail across the City-owned property known as the Carvins Cove
Reservoir Watershed, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 436.)
19
The motion was seconded by Mr. Trout.
James A. Whitney, representing the Roanoke Appalachian Trail,
and William H. Lamson, 4226 Lake Drive, S. W., spoke in support of
granting the easement across the Carvins Cove Reservoir Watershed.
Ordinance No. 33767 was adopted on its first reading by the
following vote:
AYES: Council Members Trout, White, Harris, Swain and
Mayor Bowers ............................................................................ 5.
NAYS: Council Members Parrott and Wyatt ........................... 2.
Council Member Parrott advised that a vote on the matter should
be held in abeyance until the Carvins Cove Advisory Committee
presents its report to Council.
(Council Member White left the meeting at 4:30 p.m.)
BUDGET-SEWERS AND STORM DRAINS-WATER RESOURCES:
Council Member John H. Parrott, Chairperson, Bid Committee,
presented a written report on behalf of the Committee, in connection
with bids received by the City for the Peters Creek Sewer Replacement
Project, which is part of the City's ongoing Infiltration/Inflow (l/I)
program as required by Special Consent Order dated August 10, 1992,
which will reduce groundwater infiltration into the sewer system.
The Bid Committee recommended that Council approve the
following actions:
Authorize the City Manager to execute a contract with
Dixon Contracting, Inc., Fincastle, Virginia, for the Peters
Creek Sewer Replacement Project PC-4, in the amount of
$185,808.00, and authorize a project contingency of
$18,500.00 and $5,000.00 for interfund billing for contract
administration and inspection;
Transfer $209,308.00 from Sewer Fund Account No. 003-
056-3170-9085 to a new account to be established by the
Director of Finance in the Sewer Fund, entitled, "Peters
Creek Sewer Replacement PC-4"; and
2O
ACTION:
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33768-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 426.)
Mr. Parrott moved the adoption of Ordinance No. 33768-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
Mr. Parrott offered the following emergency ordinance:
(#33769-040698) AN ORDINANCE accepting the bid of Dixon
Contracting, Inc., for the Peters Creek Sewer Replacement Project PC-4,
upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for
such work; rejecting all other bids made to the City for the work; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 427.)
Mr. Parrott moved the adoption of Ordinance No. 33769-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
21
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
BUDGET-BRIDGES: Council Member John H. Parrott,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for bridge
repairs at 10th Street over Norfolk Southern Railroad, and Shenandoah
Avenue and Orange Avenue over Tinker Creek.
The Bid Committee recommended that Council approve the
following actions:
Authorize the City Manager to execute a contract with
Lanford Brothers Co., Inc., Hollins, Virginia, for Bridge
Repairs - 10th Street and Orange Avenue, in the amount of
$193,887.00, and authorize a project contingency of
$20,000.00, for a total of $213,887.00;
Appropriate $100,000.00, which is currently available in
CMERP, to the Capital Fund, Account No. 008-052-9549-
9003, entitled "Bridge Maintenance"; and
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33770-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 428.)
22
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 33770-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
Mr. Parrott offered the following emergency ordinance:
(#33771-040698) AN ORDINANCE accepting the bid of Lanford
Brothers Company, Incorporated, for repair of the 10th Street Bridge
over Norfolk Southern Railroad and Shenandoah Avenue and the
Orange Avenue Bridge over Tinker Creek, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper
City officials to execute the requisite contract for such work; rejecting
all other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 430.)
Mr. Parrott moved the adoption of Ordinance No. 33771-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
BUDGET-PURCHASE/SALE OF PROPERTY-BRIDGES-WATER.
RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to execution of Amendment No. 4 to the
engineering services agreement with Mattern & Craig, Inc., for bridge
maintenance projects and acquisition of property rights needed for the
Broadway Street Bridge replacement.
23
ACTION:
A staff report advised that the Bridge Inspection Program has
revealed that Broadway Street Bridge is in need of replacement;
whereupon, the Water Resources Committee recommended that
Council take the following actions:
Authorize acquisition of property rights from Cycle
Systems, Inc., and George H. Fulton by making offers
based on appraisals and institute condemnation
proceedings, if necessary, for the Broadway Street Bridge
request;
Authorize the City Manager to execute Amendment No. 4
to the contract with Mattern & Craig, Inc.; and
Appropriate $56,100.00 ($36,100.00 Amendment No. 4 and
$20,000.00 property rights) from the 1997 Bond Issue to
Bridge Maintenance Projects, Account No. 008-052-9548-
9003.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following emergency budget ordinance:
(#33772-040698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 431.)
Ms. Wyatt moved the adoption of Ordinance No. 33772-040698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
Ms. Wyatt offered the following emergency ordinance:
24
ACTION:
(#33773-040698) AN ORDINANCE providing for the acquisition of
property rights needed by the City for the Broadway Street Bridge
Replacement Project; setting a certain limit on the consideration to be
offered by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; authorizing the
City to make motion for the award of a right of entry on any of the
parcels for the purpose of commencing the project; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 432.)
Ms. Wyatt moved the adoption of Ordinance No. 33773-040698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
Ms. Wyatt offered the following resolution:
(#33774-040698) A RESOLUTION authorizing execution of
Amendment No. 4 to the contract with Mattern & Craig, Inc., for design,
construction and administration.
(For full text of Resolution, see Resolution Book No. 60, page 433.)
Ms. Wyatt moved the adoption of Resolution No. 33774-040698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
25
SPECIAL PERMITS-WATER RESOURCES: Vice-Mayor Linda F.
Wyatt, Chairperson, Water Resources Committee, presented a written
report on behalf of the Committee, with regard to a revocable permit for
right-of-way encroachment in connection with construction of a
marquee above the entrance to an existing building located at 109
South Jefferson Street, described as Official Tax No. 1011126.
A staff report advised that the building located at 109 South
Jefferson Street is currently owned by Hong Ki Min and occupied by
Corned Beef and Company restaurant; the property owner desires to
construct a marquee over the Jefferson Street entrance to the building
which will better identify the entrance and create a focal point for the
building; and the marquee to be constructed is 22' long and projects 5'
from the face of the building, which will encroach into the airspace
10'6" above the sidewalk over the Jefferson Street right-of-way.
The Water Resources Committee recommended that Council
authorize a revocable permit, in a form to be approved by the City
Attorney, to permit construction of the marquee above the Jefferson
Street entrance to the building to encroach into the airspace over
Jefferson Street.
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#33775) AN ORDINANCE granting a revocable license for the
construction of a marquee above the entrance to an existing building,
encroaching approximately 10'6" inches over and into airspace over the
public sidewalk right-of-way along the front of the building located at
109 Jefferson Street, Official Tax No. 1011126, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 436.)
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
26
ACTION:
(Council Member White was absent.)
FIRE DEPARTMENT-JEFFERSON CENTER-EMERGENCY
MEDICAL SERVICES-LEASES-WATER RESOURCES: Vice-Mayor Linda
F. Wyatt, Chairperson, Water Resources Committee, presented a
written report on behalf of the Committee, with regard to execution of
an amendment to the sublease agreement between the Jefferson
Center Foundation and the City to provide suitable storage space in the
Jefferson Center for the Fire-EMS Department.
A staff report advised that sublease for office space in the
Jefferson Center for certain City offices, including the Fire-EMS
Department, was approved by Ordinance No. 30763-102891 which was
adopted by Council on October 28, 1991; and current space is
insufficient to provide a secure storage area to store supplies and
equipment used by the Fire-EMS Department.
It was further advised that the Fire-EMS Department has located
suitable space in the Jefferson Center to meet their storage needs,
which contains 315 square feet and may be obtained through an
amendment to the City's existing sublease.
The Water Resources Committee recommended that Council
authorize execution of the Sublease Amendment, in a form approved
by the City Attorney, at a cost of $105.00 per month, with funding
available in Account No. 001-050-3213-3075, Other Rentals.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt offered the following resolution:
(#33776-040698) A RESOLUTION authorizing execution of an
Amendment to the Sublease Agreement between the Jefferson Center
Foundation and the City to provide suitable space in the Jefferson
Center to meet the storage needs of the Fire-EMS Department.
(For full text of Resolution, see Resolution Book No. 60, page 434.)
Ms. Wyatt moved the adoption of Resolution No. 33776-040698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
27
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
SEWERS AND STORM DRAINS-EASEMENTS-WATER
RESOURCES: Ordinance No. 33757, authorizing the abandonment of a
certain unused public easement for water and sewer located across
property identified as Official Tax No. 2270808, currently owned by
Gregory S. And Valerie S. Emerson, upon certain terms and conditions,
as more fully set forth in a report of the Water Resources Committee
dated March 16, 1998, having previously been before the Council for its
first reading on Monday, March 16, 1998, read and adopted on its first
reading and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#33757-040698) AN ORDINANCE authorizing the abandonment
of a certain unused public easement for water and sewer located
across property identified by Official Tax No. 2270808, upon certain
terms and conditions.
ACTION:
(For full text of Ordinance, see Ordinance Book No. 60, page 415.)
Mr. Trout moved the adoption of Ordinance No. 33757-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
28
ACTION:
ZONING: Ordinance No. 33759, rezoning ten tracts of land
located on Southern Lane, Southern Hills Drive and Griffin Road, S. W.,
identified as Official Tax Nos. 5470108-5470115, inclusive, 5480701 and
5480704, from RS-3, Residential Single-Family District, to C-2, General
Commercial District, subject to certain proffers contained in the Third
Amended Petition filed in the Office of the City Clerk on December 15,
1997, having previously been before the Council for its first reading on
Monday, March 16, 1998, read and adopted on its first reading and laid
over, was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#33759-040698) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet Nos. 547 and 584,
Sectional 1976 Zone Map, City of Roanoke, to rezone certain property
within the City, subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 415.)
Mr. Trout moved the adoption of Ordinance No. 33759-040698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
BUDGET-TAXES-CITY COUNCIL-COMMUNITY PLANNING:
Mr. Harris offered the following resolution setting a Special Meeting of
Council of the City on Thursday, April 30, 1998, at 7:00 p.m, in the
Exhibit Hall of the Roanoke Civic Center, 710 Williamson Road, N. W.,
for the purpose of holding public hearings on the General Fund Budget
for Fiscal Year 1998-99, proposed tax increases, and the Annual Update
to HUD's Consolidated Plan.
(#33777-040698) A RESOLUTION establishing the date of a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 60, page 434.)
29
ACTION:
Mr. Harris moved the adoption of Resolution No. 33777-040698.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
BUDGET-CITY COUNCIL-SCHOOLS: Mr. Trout offered the
following resolution setting a Special Meeting of Council for Monday,
May 11, 1998, at 2:00 p.m., in the City Council Chamber for the purpose
of adopting the proposed annual budget for the City of Roanoke for
fiscal year 1998-99 and related matters, and for the election of two
School Board Trustees for two three-year terms of office commencing
July 1, 1998.
(#33778-040698) A RESOLUTION establishing the date of a
Special Meeting of the Council of the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 60, page 435.)
Mr. Trout moved the adoption of Resolution No. 33778-040698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 4:55 p.m., the Mayor declared the meeting in recess.
30
ACTION:
ACTION:
At 5:00 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member White.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, Wyatt, Harris, Parrott, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ....................................................................... 0.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-CITY EMPLOYEES-
PERSONNEL DEPARTMENT: The Mayor advised that there is a
vacancy on the Personnel and Employment Practices Commission due
to expiration of the term of office of Mozelle A. Scott, and called for
nominations to fill the vacancy.
Mr. Parrott placed in nomination the name of Carol D. Wright.
There being no further nominations, Ms. Wright was appointed
as a member of the Personnel and Employment Practices Commission,
for a term ending June 30, 2000, by the following vote:
FOR MS. WRIGHT: Council Members Trout, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 6.
(Council Member White was absent.)
OATHS OF OFFICE-COMMITTEES-HOUSING/AUTHORITY: The
Mayor advised that the terms of office of S. Elaina Loritts-Duckett and
Brenda A. Powell as members of the Fair Housing Board expired on
March 31, 1998, and called for nominations to fill the vacancies.
31
Mr. Parrott placed in nomination the name of S. Elaina Loritts-
Duckett and Brenda A. Powell.
There being no further nominations, Ms. Loritts-Duckett and
Ms. Powell were reappointed as members of the Fair Housing Board,
for terms ending March 31, 2001, by the following vote:
ACTION:
FOR MS. LORITTS-DUCKETT AND MS. POWELL: Council
Members Trout, Wyatt, Harris, Parrott, Swain and Mayor Bowers ...... 6.
(Council Member White was absent.)
Thers being no further business, the Mayor declared the meeting adjourned
at 5:05 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
32
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
April 20, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, April 20, 1998, at 12:15 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Recjular Meetin~js, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, John H. Parrott, Carroll E. Swain, James O. Trout and Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
HEALTH DEPARTMENT: Dr. Molly L. Rutledge, Director, Roanoke City Health
Department, presented a video in appreciation of the American Public Health
Association, which is intended to provide a prospective of what public health has
accomplished over the past 125 years. She also presented a document outlining the
services provided by the Roanoke City Health Department.
(See hand-out on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
BUDGET-HOUSING/AUTHORITY-GRANTS: Frank E. Baratta, Grants
Compliance Officer, presented a briefing with regard to the proposed fiscal year
1998-99 Annual Update to HUD's Consolidated Plan, and advised that the U. S.
Department of Housing and Urban Development (HUD) requires that entitlement
localities such as the City of Roanoke submit a five-year Consolidated Plan, with
Annual Updates, in order to receive funding under the Community Development
Block Grant (CDBG) and HOME Investment Partnership (HOME) programs.
It was advised that HUD representatives informed City staff that Roanoke's
1998-99 new CDBG and HOME entitlements will total $2,723,000.00, an increase of
$2,000.00 over 1997-98 funding; including new entitlements, total funding will be
$4,086,691.00; and funds will leverage an estimated $4,903,819.00 in additional
monies from federal, state, local and private sources, for a total program scope of
$8,990,510.00.
It was explained that citizen hearings were conducted on January 8 and
March 24, 1998, and program objectives are as follows:
12 new projects and 40 previously funded projects are recommended
for funding as part of the proposed 1998-99 Annual Update;
With 52 individual projects and activities funded in whole or in part with
CDBG and/or HOME funds, the proposed 1998-99 Annual Plan will
address housing, economic development, human services,
neighborhood/community development, homeless and
administration/planning needs; and
With respect to the CDBG requirement that 70% of the funds benefit
Iow-and moderate-income individuals, the proposed CDBG budget
exceeds the minimum requirements by at least 7%.
In conclusion, Mr. Baratta advised that the 1998-99 Annual Update to the
Consolidated Plan is responsive to the concerns of the citizens of Roanoke and
meets the regulatory requirements of HUD; the Consolidated Plan provides for
housing improvements, homeless activities, activities for youth, business
development, creation of new job opportunities, human services, strengthening of
neighborhood organizations and adequate administrative oversight for the entire
program; and the proposed Plan will allow the City to build upon the successes of
the past and to meet certain urgent critical needs.
It was pointed out that Council has scheduled an evening public hearing on
April 30, 1998, to receive comments of citizens; and on May 11, 1998, Council will be
requested to authorize the City Manager to submit an approved 1998-99 Annual
Update to the Consolidated Plan to the HUD Richmond Office for review and
approval.
ACTION: Following discussion and without objection by Council, the Mayor advised
that the briefing would be received and filed.
At 12:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
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At 2:00 p.m., on Monday, April 20, 1998, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt, C. Nelson
Harris, John H. Parrott, Carroll E. Swain, James O. Trout and 'Mayor David A.
Bowers .......................................................................................................... 7.
ABSENT: None ...................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Paul G.
Gunsten, Pastor, St. Philips Lutheran Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
PROCLAMATIONS-ACTS OFACKNOWLEDGEMENT-COMMUNITY
PLANNING: Inasmuch as June 1, 1998, will be the last official date of
employment of John R. Marlles, Chief, Community Planning, the Mayor
presented a proclamation declaring, Monday, April 20, 1998, as John R.
Marlles Day.
(For full text, see Proclamation on file in the City Clerk's Office.)
PROCLAMATIONS-HOUSING/AUTHORITY: The Mayor presented
a proclamation declaring April, 1998, as Fair Housing Month. On behalf
of the City of Roanoke, he welcomed two Fair Housing advocates; viz:
John P. Cancelleri; Administrator, Fair Housing Board, Commonwealth
of Virginia, and R. Thomas Day, Sr., Fair Housing Site Director, U. S.
Department of Housing and Urban Development.
(For full text, see Proclamation on file in the City Clerk's Office.)
ACTION:
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss and consider a matter of pending litigation, specifically a
lawsuit brought against a City employee; and personnel matters with
regard to vacancies on various authorities, boards, commissions and
committees appointed by the Council.
MINUTES: Minutes of the regular meetings of Council which were
held on Monday, February 2, 1998, and Tuesday, February 17, 1998,
were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
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ACTION:
ACTION:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY COUNCIL-CITY EMPLOYEES: A report of the City Attorney
requesting that Council convene in Executive Session for the purpose
of discussing and considering a matter of pending litigation,
specifically a lawsuit brought against a City employee, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in Executive Session to discuss a matter with
regard to pending litigation, specifically a lawsuit brought against a
City employee, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY COUNCIL-NEIGHBORHOOD ORGANIZATIONS.ROANOKE
NEIGHBORHOOD PARTNERSHIP: A communication from Council
Member C. Nelson Harris advising that two neighborhood tours have
been scheduled for May 11, 1998 in the Belmont neighborhood in
southeast and June 1, 1998 in the Hurt Park neighborhood in southwest
from the hours of 5:30 p.m. to 7:00 p.m; and the Steering Committee of
the Roanoke Neighborhood Partnership has agreed to schedule the
tours which will be hosted by neighborhood organizations from the
area, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the communication. The
motion was seconded by Mr. Swain and adopted by the following vote:
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AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
AIRPORT-CITY EMPLOYEES-PERSONNEL DEPARTMENT-OATHS
OF OFFICE-COMMITTEES: The following reports of qualification were
before Council:
ACTION:
Claude N. Smith as a member of the Roanoke Regional
Airport Commission for a term ending March 9, 2002; and
Carol D. Wright as a member of the Personnel and
Employment Practices Commission for a term ending
June 30, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting the following appropriations, was before
Council:
$212,500.00 from the Capital Maintenance and Equipment
Replacement Fund, which funds will be used for
elementary and secondary school equipment, Woodrow
Wilson equipment, facility maintenance, and roof repairs
for Fishburn Park;
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$125,448.00 for renovations to Woodrow Wilson Middle
School; proceeds have been received from the 1997
Capital Bond Issue, the State Non-Arbitrage Pool, and
from asbestos class action receipts;
$150,000.00 for the installation of wide area computer
networks for the School Board central administration and
the Schools, which funding will be provided from the 1997
approved Capital Bond Issue;
$175,000.00 for food and food supplies; additional
appropriation of federal food aid revenues and cafeteria
receipts is necessary to recognize the higher level of
participation in the student lunch program for the year and
the resulting higher level of expenses required for food
purchases;
$1,927.00 for the 1997-98 Opportunity Knocks (GED)
Program to provide instruction for the General
Educational Development (GED) Examination for young
adults, which is a continuing program that is funded by
fees charged to participants;
$1,900.00 for the Impact Aid Program for operation of the
Homework Helpline Program for the 1997-98 school year;
federal funds are already appropriated and received for
this continuing program, and donations to augment the
program have been received from Blue Ridge Television
and United States Cellular;
$7,750.00 for the 1998 Western Virginia Regional Science
Fair, which is a continuing program; participating school
districts will contribute toward the cost of the fair, with a
local match cost to Roanoke City Schools in the amount
of $2,000.00; and
$2,785.00 for the Goals 2000 Technology Support grant for
FY97 for training in support of efforts to improve
education in the school division through the provision of
computers and related technology; the program will be
reimbursed one hundred percent by federal funds.
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ACTION:
A report of the Director of Finance recommending that Council
concur in the request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33779-042098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School, General, and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 438.)
Mr. Trout moved the adoption of Ordinance No. 33779-042098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: A
communication from Kit B. Kiser, City Representative, Roanoke Valley
Resource Authority, recommending approval of the Resource
Authority's annual budget for fiscal year 1998-99, was before Council.
It was advised that budget information is presented in
accordance with Section 5.9 of the October 12, 1991 Members Use
Agreement; tipping fees for charter member governments remain at the
current rate of $53.00 per ton; charter member governments' credit will
reduce from $3.00 per ton to $2.00 per ton; the net effect to the City of
Roanoke is a $1.00 per ton increase in the tipping fees; and
transmitting a comparison of the 1998-99 budget with the projections
made to finance the capital improvement program.
Mr. Kiser recommended that Council approve the proposed
fiscal year 1998-99 annual budget, in the total amount of $8,004,000.00,
which is a reduction of $480,000.00 from the initially approved 1997-98
budget as the result of further diversion of privately collected
commercial refuse to private landfills, but is one-half of one per cent
increase of the amended fiscal year budget.
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(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33780-042098) A RESOLUTION approving the annual budget of
the Roanoke Valley Resource Authority for Fiscal Year 1998-99, upon
certain terms and conditions.
ACTION:
(For full text of Resolution, see Resolution Book No. 60, page 442.)
Mr. Trout moved the adoption of Resolution No. 33780-042098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Harris, Parrott, Swain, Trout and
Mayor Bowers ............................................................................. 6.
NAYS: Vice-Mayor Wyatt ..................................................... 1.
Vice-Mayor Wyatt inquired about the status of discussions to
accept waste materials from outside of the Roanoke Valley; whereupon,
Mr. Hubbard advised that the Board of Directors of the Roanoke Valley
Resource Authority voted not to pursue the issue.
Ms. Wyatt suggested that the matter receive further
consideration by the Resource Authority.
ACTS OF ACKNOWLEDGEMENT-COURT COMMUNITY
CORRECTIONS BOARD: A communication from James T. Phipps,
Director, Court-Community Corrections Program, requesting adoption
of a measure of appreciation honoring those citizens and criminal
justice professionals who previously served on the Court-Community
Corrections Policy Board and the Community Corrections Resources
Board, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33781-042098) A RESOLUTION expressing appreciation and
recognizing Mrs. Linda Blair, Mrs. Susan Blaylock, Mr. Melville Carico,
William H. Cleveland, Esquire, the Honorable Beverly T. Fitzpatrick, Sr.,
Mrs. Sandy Gates, Colonel James P. Godsey, Mrs. Nancy Geohring,
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ACTION:
Dr. Bernard Hairston, Mr. Harry Tucker Haskins, Jr., Dr. William L. Hill,
Mr. Wendell Hipkins, the late M. David Hooper, Mr. Michael Lazurri,
Mr. Dana Martin, Mrs. Wendy Moore, Dr. Harry C. Nickens, Jr.,
Dr. Dreatha Phillips, Mrs. Chris Pickard, Mrs. Laura Pope, Mr. John
Rauck, Mr. Tommy Reid, Jr., Mr. Norman Sprinkle, Dr. Graham
Stephens, Mr. Frank Turk, Mr. J. Michael Vulgan and Mr. Roland Wine
for their dedicated services while serving on the Court-Community
Corrections Policy Board and the Roanoke Area Community
Corrections Resources Board from 1980 through 1995.
(For full text of Resolution, see Resolution Book No. 60, page 442.)
Mr. Trout moved the adoption of Resolution No. 33781-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
BUDGET-SPECIAL EVENTS: Diane S. Akers, Budget
Administrator, presented an overview of the proposed 1998-99 fiscal
year budget, totaling $168.5 million, an increase of $7.3 million, or 4.53
per cent. She advised that the two major components of budget
expenses are Roanoke City Government and the local share of the
budget of the Roanoke City Public Schools, and the following goals are
incorporated in the proposed 1998-99 budget:
Advancement of City Council's Vision in the areas of
Economy, Education, Effective government and Quality of
Life;
Maintaining the City's financial stability and integrity;
Funding of competitive pay raises and benefits for City
Employees;
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Funding of the School Board's basic budget request; and
Maintaining and improving services to the neighborhoods.
The Director of Finance addressed revenues, and advised that
total General Fund revenue is $168 million, with local taxes making up
the majority of the revenue, and intergovernmental being the second
highest category, composed primarily of funds from the State and other
funds generated from City fees and service charges. He further
advised that local tax revenues are up 3.4 per cent, or $3.9 million,
intergovernmental revenues are up 8.2 per cent, or $3 million, and other
local taxes are up $302,000.00. He stated that real estate tax relief for
the elderly and disabled tax credits represent $177,000.00, real estate
taxes total $750,000.00, the City is waiting to hear what action the
General Assembly will take regarding personal property tax refunds for
1999, and City sales tax has not performed well this year. He added
that it was difficult to establish revenue estimates for 1999, therefore,
the revenue estimate is the same as fiscal year 1998. Overall, he stated
that the growth rate is 4.5 per cent and City staff is working with
approximately $7 million of additional funds for fiscal year 1999.
In regard to the expenditure side of the budget, Ms. Akers
advised that the largest category of expenditures is the local share of
education, followed by public safety, health and welfare, and public
works. She stated that for 1998-99, the recommended budget is
projected to increase by $7.3 million, the local share of the school
budget will increase by $1.37 million which is based on an agreed upon
local tax revenue sharing formula between the City Government and the
Roanoke City Schools, and funding also includes approximately
$205,000.00 in additional City funding for the pre-school initiative
program, which is a jointly funded project of the City and the Roanoke
City Schools. She advised that the following Supplemental Priority I
items are recommended:
Curb, Gutter and Sidewalk program,
Neighborhood Clean-up,
Maintenance of Peters Creek Road Extension and Brandon
Avenue,
Victory Stadium Capital Funding,
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Roanoke Education Center Capital Funding,
Virginia Institute for Social Services Training Activities
Program,
Full-Time Attorney for Social Services,
Police Department Minority Recruiting,
Small and Minority Business Development Position in the
Office of Economic Development,
Judicial Sale of Real Property for Delinquent Taxes,
Nurse for Juvenile Justice Program,
Additional positions for the City Jail,
Auditor for Roanoke City Schools,
Continuation of the ICMA-RC Deferred Compensation
Benefit for City Employees, and
Retirement Plan enhancements and health insurance
supplement for future retirees.
Ms. Akers advised that other expenditure increases include
Social Services programs and highway maintenance activity, such as
street paving funds primarily through increased state dollars, and
additional funding for maintenance of City buildings. She further
advised that the Water and Sewer Funds include recommended rate
increases as were discussed by Council during the February 28, 1998,
Financial Planning Session, which increases will provide for future
capital improvements.
The City Manager advised that the budget fully funds the basic
budget of the schools, including the goal of raising teacher salaries to
the national average, includes new school based programs, provides
for music and art program funding increases, implements the middle
school football program, provides an operating subsidy for the high
school athletic programs, provides teacher planning time for eight
additional elementary schools, adds seven additional elementary
school teachers, adds two new pre-school classes for four year olds,
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and provides increased funding for remedial classes. He stated that
the average raise for teachers is in the range of five per cent, 3.6 per
cent for administrators and principals, 4.2 per cent for classified
employees, and compensation for bus drivers will be increased by
moving to the next pay grade.
In regard to the General Fund operating budget, Mr. Herbert
advised that there are enhancements to neighborhood programs, the
neighborhood recycling program will be completed by placing all
citizens on line, Phase II of the Automated Pick-up Program will be
implemented, and additional funding will be included for curb and
gutter and neighborhood clean-up. He called attention to full funding
of the City's commitment to the Higher Education Center which will
meet Council's stated goal of providing $2.5 million as the City of
Roanoke's local shars on the Higher Education Center to be located in
the former Norfolk Southern Building. He called attention to a
proposed new three year program starting with an initial $300,000.00 in
fiscal year 1999, Victory Stadium Capital Funding, to be increased to
$600,000.00 in fiscal year 2000, and $900,000.00 over a three year
period, which $900,000.00 will support $9 million of debt service. He
stated that the proposed budget includes funding for a competitive pay
raise and fringe benefits for City employees.
(See FY 1998-99 Recommended Budget on file in the City Clerk's
Office.)
The Mayor called attention to a letter of resignation from Pearl
Fu, Coordinator, Roanoke's Local Colors Program, and suggested that
the matter of funding for Local Colors be referred to 1998-99 budget
study for discussion.
Mr. White stated that if funding for the Local Colors Program is
discussed during budget study, the question of funding for all similar
types of agencies/programs should be discussed.
Following further discussion of the matter, Mr. Trout moved that
the City's 1998-99 fiscal year budget be referred to budget study, and
that the matter of funding for Roanoke's Local Colors Program and any
other similar type program/agency be referred to 1998-99 budget study
for discussion. The motion was seconded by Mr. Swain and adopted.
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BUDGET-FIFTH PLANNING DISTRICT COMMISSION-REGIONAL
COMPETITIVENESS ACT: The City Manager submitted a written report
recommending endorsement of a funding distribution methodology for
incentive funds for the Fifth Planning District Commission, advising
that Roanoke City Council endorsed the City of Roanoke's participation
in the Fifth District Regional Alliance on February 3, 1997, under
authority of the 1996 Regional Competitiveness Act; the Fifth Planning
District Regional Alliance was created by the local governments within
the planning district to promote interjurisdictional cooperation in order
to improve the region's economic competitiveness; and qualifying
regions will receive their share of state funding based upon the
percentage of population within their region as compared to that of
other qualifying regions with the state.
It was further advised that the Regional Competitiveness
Program required that each participating local government approve, by
resolution, a method for the distribution of incentive funds within the
region itself; on June 2, 1997, Council concurred in the
recommendation of the Board of Directors of the Regional Alliance
whereby incentive funding would be distributed based upon the
following formula:
90% allocation on a per capita basis,
8% allocation on a fiscal stress basis, and
2% allocation to the Regional Alliance.
It was explained that on March 19, 1998, the Board of Directors of the
Regional Alliance unanimously recommended that the funding
distribution method be amended to direct all incentive funding to the
Fifth Planning District Regional Alliance for the purpose of funding, to
the extent possible, the regional projects as presented in the Economic
Strategic Plan.
The City Manager recommended that Council approve the
allocation of all Regional Competitiveness incentive funds to be paid
to the Fifth Planning District Regional Alliance and that such funds be
used to implement the regional projects included in the Economic
Strategic Plan.
(For full text, see report on file in the City Clerk's Office.)
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ACTION:
Mr. Trout offered the following resolution:
(#33782-042098) A RESOLUTION approving the funding
distribution methodology for incentive funds to be distributed to the
Fifth Planning District Regional Alliance.
(For full text of Resolution, see Resolution Book No. 60, page 444.)
Mr. Trout moved the adoption of Resolution No. 33782-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
ITEMS RECOMMENDED FOR ACTION:
ARTS MUSEUM OF WESTERN VA: The City Manager submitted
a written report advising that the Art Museum of Western Virginia
conducts an annual outdoor art show in the City; City support is
required since the Art Museum's show is conducted on the streets and
sidewalks in the City Market area; and a one year contract was
negotiated in 1996 and 1997 which covered the obligations by both the
Art Museum and the City.
It was further advised that the 1997 contract between the Art
Museum and the City has expired; the 1998 Sidewalk Art Show is
scheduled to begin on Saturday, May 30, 1998, and to conclude on
Sunday, May 31, 1998; the proposed three year contract retains City
support to provide various transportation, setup and takedown
functions, while being reimbursed for direct costs of the functions; and
a contract with the City will permit the Art Museum to be exempt from
local business license tax for Art Show activities, as specified in
Article III, Chapter 19 of the City Code.
The City Manager recommended that he be authorized to
execute a three year contract for the 1998, 1999, and 2000 Sidewalk Art
Shows with the Art Museum of Western Virginia, in a form to be
approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
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ACTION:
Mr. Trout offered the following resolution:
(#33783-042098) A RESOLUTION authorizing the City Manager to
execute a three-year agreement with the Art Museum of Western
Virginia, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 445.)
Mr. Trout moved the adoption of Resolution No. 33783-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
FESTIVAL IN THE PARK: The City Manager submitted a written
report advising that Roanoke Festival in the Park conducts the largest
annual outdoor event in the City, and 1998 will be its 29th year; the first
agreement between Festival in the Park and the City was executed in
1991 and the City pledged $45,000.00; and a three year contract was
negotiated in 1996, which covered the 1996 and 1997 Festivals, and is
also in effect for the 1998 Festival.
It was further advised that during 1996 Festival in the Park, an
incident occurred which resulted in legal action by an individual
claiming violation of constitutional rights; the City Attorney is of the
opinion that in light of this incident, the interests of the City should be
better protected; and strengthening of the indemnification clause in the
current contract should serve to reduce the City's exposure, should
another incident occur.
The City Manager recommended that Council authorize the
following contractual amendment to be approved as to form by the City
Attorney and signed by the City Manager:
Financial exposure to the City would be lessened should
an incident similar to that which occurred in 1996 happen
again to the extent that Festival in the Park stands behind
its contractual obligations to indemnify the City; and
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ACTION:
Level of support to Festival in the Park would be affirmed
by increasing 1998 in-kind support to $54,719.00; utilizing
a 2.75% Consumer Price Index Annual Escalator, which
would equate to the original $45,000.00 pledged in 1991;
and funding to support Festival in the Park is available in
the various operating department budgets that provide the
in-kind support.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33784-042098) A RESOLUTION authorizing the City Manager to
execute Amendment No. 1 to the three-year agreement with Roanoke
Festival in the Park, Inc., upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 445.)
Mr. Trout moved the adoption of Resolution No. 33784-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-EQUIPMENT-CMERP: The City
Manager submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has identified the
need to replace trucks and related equipment in the Police Department
and Utility Line Services Department; whereupon, the City Manager
recommended that Council authorize the purchase of the following
vehicular equipment:
One new full size 4-wheel drive pickup and two new mid-
size pickups from Magic City Motor Corporation, at a total
cost of $58,767.10;
One new 2-ton truck cab/chassis from Highway Motors,
Inc., at a total cost of $30,253.00; and
17
ACTION:
One heavy duty service truck body and two Iow profile
utility bodies from General Truck Body Co., Inc., at a total
cost of $10,470.00.
In addition, the City Manager recommended that Council appropriate
$71,333.00 from Utility Line Services Retained Earnings to Utility Line
Services, Account No. 016-056-2626-9010; and reject all other bids
received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33785-042098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Utility Line Services Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 446.)
Mr. Trout moved the adoption of Ordinance No. 33785-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain and
Trout .......................................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers abstained from voting.)
Mr. Trout offered the following resolution:
(#33786-042098) A RESOLUTION accepting bids made to the City
for furnishing and delivering trucks and related equipment, upon
certain terms and conditions; and rejecting all other bids made to the
city.
(For full text of Resolution, see Resolution Book No. 60, page 447.)
Mr. Trout moved the adoption of Resolution No. 33786-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
18
ACTION:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain and
Trout ......................................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers abstained from voting.)
BUDGET-PARKS AND RECREATION-UTILITY LINE SERVICES-
EQUIPMENT-CMERP: The City Manager submitted a written report
advising that the Capital Maintenance and Equipment Replacement
Program has identified the need for a Litter Collection Vehicle for the
Parks/Grounds Department; whereupon, the City Manager
recommended that Council appropriate funding for one new vacuum
lifter collecting vehicle from Virginia Public Vehicles Equipment
Company at a total cost of $59,890.00; and appropriate $59,890.00 from
current year Capital Maintenance and Equipment Replacement Program
to Parks & Grounds Department, Account No. 001-052-4340-9015.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33787-042098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 448.)
Mr. Trout moved the adoption of Ordinance No. 33787-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
POLICE DEPARTMENT-BUDGET-GRANTS: The City Manager
submitted a written report advising that the Omnibus Fiscal Year 1997
Appropriations Act, Public Law 104-208, provides funding for
implementation of the Local Law Enforcement Block Grant program,
which is administered by the Bureau of Justice Assistance (BJA), U. S.
Department of Justice; the purpose of the Local Law Enforcement
19
Block Grant Program is to provide local governments with funds to
underwrite projects to reduce crime and to improve public safety;
Council authorized application for and acceptance of the grant funds
on September 22, 1997, pursuant to Resolution No. 33588-092297;
Federal funds from this grant to the City of Roanoke have been
awarded by the U. S. Department of Justice; and the grant requires that
the funds supplement rather than supplant local monies.
It was further advised that grant funds available for appropriation
through this program total $141,111.00, which includes the grant
amount of $127,013.00 and the local match of $14,098.00; grant
requirements provide that funds be placed in an interest bearing
account; local match funds are available in the Police Department's
Federal Asset Forfeiture Account; police bicycle patrol hours could be
expanded through allocation of the funding; and a grant advisory board
of citizens and public officials was appointed for last year's BJA grant
and will be utilized to identify and prioritize specific areas or
neighborhoods to receive the additional police patrol.
The City Manager recommended that Council appropriate the
following funds from the Local Law Enforcement Block Grant:
Appropriate $141,111.00 to the following grant fund
accounts:
Expendable Equipment 035-050-3311-2035 $ 30,000.00
Police Overtime 035-050-3311-1003 $ 111,111.00
Increase the following grant fund revenue estimates:
Federal Grant Receipts
Local Match
035-035-1234-7273
035-035-1234-7274
$127,013.00
$ 14,098.00
$141,111.00
Transfer $14,098.00 from Federal Asset Forfeiture,
Account No. 035-050-3304-2150 to Local Law Enforcement
Block Grant (97/99), Revenue Account No. 035-035-1234-
7274 as a local match.
Authorize unexpended grant funds to draw interest in
accordance with grant requirements.
(For full text, see report on file in the City Clerk's Office.)
2O
ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#33788-042098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 449.)
Mr. Trout moved the adoption of Ordinance No. 33788-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
NORFOLK SOUTHERN CORPORATION-RAILSIDE LINEAR WALK:
The City Manager submitted a written report advising that Council
authorized acquisition of the necessary property rights for the Railside
Linear Park, pursuant to Ordinance No. 33148-100796, which was
adopted on October 7, 1996; an environmental site inspection was
performed on the parcels needed for the project by the City's
Environmental Officer; and all property, except that along the railroad
tracks, was approved.
It was explained that the City's Environmental Officer has
determined that a Phase II environmental site assessment is needed for
the property along the railroad tracks; Norfolk Southern Corporation
and its Operating Subsidiaries have requested additional conditions to
the City's standard Right of Entry Agreement for on-site testing and
sampling on its property; while the City may be authorized to enter
private property for such testing under Section 25-232.1 of the Code of
Virginia, in an effort to cooperate and to complete testing in a timely
manner, it is recommended that a Right of Entry Agreement be entered
into with the Railroad including certain notice and insurance
requirements and that the City be responsible for damages that may
result from such Right of Entry; and authorization is needed to execute
the necessary Right of Entry Agreement to allow the City's consultant
to move forward with testing for Phase II Environmental Site
Assessment.
21
ACTION:
The City Manager recommended that he be authorized to enter
into a Right of Entry Agreement with Norfolk Southern Corporation for
the Railroad's property along Norfolk Avenue between Jefferson Street
and Second Street, S. W., with reasonable conditions as determined by
the City Manager and as approved by the City Attorney, to allow the
City, or its representatives, to have access to private property for
purposesof conducting the Phase II environmental assessment of such
property, in order to determine the environmental condition and
suitability of the property for the Railside Linear Park Project.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33789-042098) AN ORDINANCE authorizing the proper City
officials to enter into a right-of-entry agreement with Norfolk Southern
Corporation and its Operating Subsidiaries to allow the City to conduct
a Phase II Environmental Site Assessment of property owned by the
railroad, in connection with the Railside Linear Park Project, upon
certain terms and conditions; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 450.)
Mr. Trout moved the adoption of Ordinance No. 33789-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. James L. Leonard, 1935 Hope Road, S. W., advised that if it
is necessary to conduct an environmental site assessment on the
property owned by Norfolk Southern Corporation, he would request the
same protection for his property located at 127 Norfolk Avenue, S. W.
Following discussion, it was the consensus of Council that the
matter would be referred to the City Manager and the City Attorney to
meet with Mr. Leonard to discuss his concerns.
22
DIRECTOR OF FINANCE:
BUDGET-HOUSING/AUTHORITY-COMMUNITY PLANNING: The
Director of Finance submitted a written report advising that by
agreement with the City of Roanoke, the Roanoke Redevelopment and
Housing Authority (RRHA) administers a large segment of the City's
Community Development Block Grant Program; the Housing Authority
receives program income during the course of its administration of
various projects by the sale of land and by receiving loan repayments
from project area residents; and the Housing Authority is required to
transfer program income to the City of Roanoke who, in turn, is
required to use the income for community development activities.
It was further advised that the Housing Authority has made
payments to the City, in the amount of $267,331.00, from March 1, 1997
through March 31, 1998 for program income in excess of income
estimates previously appropriated; and the City has received the
following miscellaneous program income:
$309,597.00 from Hotel Roanoke, L.L.C. for loan repayment
of the $6,000,000.00 Section 108 loan from the U.S.
Department of Housing and Urban Development; and
$4,131.00 in other program income relating to other loan
repayments, which is the difference between what was
previously appropriated and actually received.
The Director of Finance recommended that Council appropriate
$581,059.00 in unanticipated program income, as follows:
Unprogrammed CDBG - RRHA
Unprogrammed CDBG - Land Sale
Unprogrammed CDBG - Other
Unprogrammed CDBG - Section 108
Loan Repayment
Unprogrammed CDBG - RRHA
Unprogrammed CDBG - Land Sale
$ 61,785.00
62,425.OO
4,131.00
309,597.00
95,149.00
47,972.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
23
ACTION:
(#33790-042098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 451.)
Mr. Trout moved the adoption of Ordinance No. 33790-042098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
CITY MARKET-BUDGET: Council Member John H. Parrott,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for repair,
replacement and renovations to the City Market Building, and
recommended that Council approve the following actions:
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with U.S. Construction Co. of Roanoke for Bid Item 1,
Replacement of the Wood Windows in the City Market
Building, in accordance with contract documents as
prepared by the Office of City Engineer, in the amount of
$140,598.00 and a construction time of 120 consecutive
calendar days;
Appropriate $140,598.00 from 1997-98 CMERP to an
account to be established in the Capital Projects Fund
entitled, "Renovate City Market Building"; and
Reject Bid Items 2, 3, and 4 of the Bid Form, as well as the
other bids received; the remaining portions of the project,
Bid Items 2 and 3, will be re-advertised for bids with
funding in FY98 -99.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
24
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33791-042098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 453.)
Mr. Parrott moved the adoption of Ordinance No. 33791-042098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
Mr. Parrott offered the following emergency ordinance:
(#33792-042098) AN ORDINANCE accepting the bid of U. S.
Construction Co. of Roanoke, and awarding a contract for bid Item
No. 1, replacement of the wood windows in the City Market Building,
upon certain terms and conditions; authorizing the proper City officials
to execute the necessary contract for the work; rejecting all other bids
made for bid Item Nos. 1, 2, 3 and 4; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 454.)
Mr. Parrott moved the adoption of Ordinance No. 33792-042098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
PUBLIC WORKS-FLOOD REDUCTION/CONTROL: Council
Member John H. Parrott, Chairperson, Bid Committee, presented a
written report on behalf of the Committee, in connection with bids
received by the City for the Garden City Demolition Project.
25
ACTION:
It was advised that following the opening of bids for the project,
it was discovered that all waste from City projects must be disposed of
at the Roanoke Regional Landfill, unless otherwise required by law; this
requirement had not been stated in project specifications and not all
bidders included the costs associated with this requirement in their
bids; bidders who had not planned to use the Regional Landfill stated
that this requirement would increase the cost of their bids; and due to
this new requirement, it was decided to revise the contract documents
and rebid the project, which has been done.
The Bid Committee recommended that the City Manager be
authorized to reject all bids in order to revise contract disposal
requirements and approve rebidding of the project.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33793-042098) A RESOLUTION rejecting all bids for the Garden
City Demolition Project.
(For full text of Resolution, see Resolution Book No. 60, page 455.)
Mr. Parrott moved the adoption of Resolution No. 33793-042098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
PURCHASE/SALE OF PROPERTY-APPALACHIAN REGION-
WATER RESOURCES: Ordinance No. 33767, authorizing execution of
an offer to sell an easement and the subsequent deed of easement
26
ACTION:
granting to the United States of America an 827.31-acre easement for
the Appalachian Trail across City-owned property known as the Carvins
Cove Reservoir Watershed, for a consideration of $325,000.00 ($392.84
per acre), upon certain terms and conditions, as more particularly set
forth in a report of the Water Resources Committee dated April 6, 1998,
having previously been before the Council for its first reading on
Monday, April 6, 1998, read and adopted on its first reading and laid
over, was again before the body, Mr. Harris offering the following for its
second reading and final adoption:
(#33767-042098) AN ORDINANCE authorizing the execution of an
offer to sell easement and the subsequent deed of easement granting
to the United States of America an 827.31-acre easement for the
Appalachian Trail across the City-owned property known as the Carvins
Cove Reservoir Watershed, upon certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 436.)
Mr. Harris moved the adoption of Ordinance No. 33767-042098.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
SPECIAL PERMITS-WATER RESOURCES: Ordinance No. 33775,
granting a revocable license to Hong Ki Min for construction of a
marquee above the entrance to an existing building, (Corned Beef and
Company), encroaching approximately ten feet six inches over and into
airspace over the public sidewalk right-of-way along the front of the
building located at 109 South Jefferson Street, Official Tax No. 1011126,
upon certain terms and conditions, having previously been before the
Council for its first reading on Monday, April 6, 1998, read and adopted
on its first reading and laid over, was again before the body, Mr. Harris
offering the following for its second reading and final adoption:
(#33775-042098) AN ORDINANCE granting a revocable license for
the construction of a marquee above the entrance to an existing
building, encroaching approximately 10' 6" inches over and into
airspace over the public sidewalk right-of-way along the front of the
building located at 109 Jefferson Street, Official Tax No. 1011126, upon
certain terms and conditions.
27
ACTION:
(For full text of Ordinance, see Ordinance Book No. 60, page 436.)
Mr. Harris moved the adoption of Ordinance No. 33775-042098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
PAY PLAN-BUDGET-CITY EMPLOYEES: Prior to 1998-99 budget
study, Vice-Mayor Wyatt requested specific information with regard to
the proposed merit increase for City employees of 4% based on the
2.5% increase in the pay plan structure, i.e.: a breakdown on the
smallest percentage increase, the highest percentage increase,
intermediate level increases, and the number of employees in each
level.
ACTION:
LEGISLATION-REFUSE COLLECTION: Council Member Swain
inquired as to the legality of enacting legislation requiring property
owners to remove trash from private property; whereupon, the City
Manager advised that City staff will research the matter and advise
Council accordingly.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
At 4:25 p.m., the Mayor declared the meeting in recess.
At this point, the Mayor left the meeting.
At 4:45 p.m., the meeting reconvened in the Council Chamber,
with Vice-Mayor Wyatt presiding, and all Members of the Council in
attendance, with the exception of Mayor Bowers.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
28
ACTION:
ACTION:
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain and
Trout ........................................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers was absent.)
OATHS OF OFFICE-COMMITTEES-TRANSPORTATION SAFETY:
The Vice-Mayor advised that there is a vacancy on the City of Roanoke
Transportation Safety Commission created by the resignation of W. W.
S. Butler, III, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Jerry W. Caldwell.
There being no further nominations, Mr. Caldwell was appointed
as a member of the City of Roanoke Transportation Safety Commission,
for a term ending October 31, 2000, by the following vote:
FOR MR. CALDWELL: Council Members White, Wyatt, Harris,
Parrott, Swain and Trout ............................................................... 6.
(Mayor Bowers was absent.)
OATHS OF OFFICE-COMMITTEES-ARCHITECTURAL REVIEW
BOARD: The Vice-Mayor advised that there is a vacancy on the
Architectural Review Board created by the ineligibility ofW. L. Whitwell
to serve another term, and called for nominations to fill the vacancy.
Mr. Trout placed in nomination the name of Alison S. Blanton.
There being no further nominations, Ms. Blanton was appointed
as a member of the Architectural Review Board, for a term ending
October 1, 2001, by the following vote:
FOR MS. BLANTON: Council Members White, Wyatt, Harris,
Parrott, Swain and Trout- .............................................................. 6.
(Mayor Bowers was absent.)
29
At 4:50 p.m., the Vice-Mayor declared the meeting in recess until
7:00 p.m.
On Monday, April 20, 1998, at 7:00 p.m., the Roanoke City Council
reconvened in regular session in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S. W., City of Roanoke,
with the following Council Members in attendance, Mayor Bowers
presiding.
PRESENT: Council Members William White, Sr., Linda F. Wyatt,
C. Nelson Harris, John H. Parrott, Carroll E. Swain, James O. Trout and
Mayor David A. Bowers ................................................................. 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by
Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS
ACTS OF ACKNOWLEDGEMENT-SPORTS ACTIVITIES-PARKS
AND RECREATION: The Mayor recognized the Williamson Road
Recreation Club's Lady Hornets basketball team, champions, Roanoke
City Parks and Recreation Department, Girl's Little League. He advised
that the team had a season record of 10-0, which championship earned
them an invitation to the Virginia Recreation and Parks Society
Southwest Regional Tournament on March 21 and 22, 1998, in
Wytheville, Virginia; and with a tournament record of 5 and 1, the Lady
Hornets finished with an overall season record of 15-1.
BID OPENINGS
ROANOKE MEMORIAL HOSPITALS-LEASES-AIR RIGHTS:
Pursuant to notice of advertisement of bids for lease of air rights over
a portion of Crystal Spring Avenue between McClanahan Avenue and
30
Evans Mill Road, S. W., for a term of 60 years to provide sufficient area
and space for construction of a parking garage, said bids to be
received in the City Clerk's Office until 4:30 p.m., on Monday, April 20,
1998, the matter was before the body.
Legal notice was published in The Roanoke Times on March 22,
March 29, April 5 and April 12, 1998.
(See publisher's affidavit on file in the City Clerk's Office.)
The Mayor inquired if there were persons present who had
questions with regard to the opening of the bids. Thers being none, he
instructed the City Clerk to proceed with the opening of the bids.
The City Clerk advised that one bid had been received from CHS,
Inc., in the amount of $75,600.00 for a one-time rental payment,
commencing on May 14, 1998 and ending on May 13, 2058.
(For full text, see bid on file in the City Clerk's Office.)
Mr. Trout moved that the bid be received and filed. The motion
was seconded by Mr. Swain and unanimously adopted.
PUBLIC HEARINGS:
ROANOKE MEMORIAL HOSPITALS-LEASES-AIR RIGHTS:
Pursuant to action taken by Council on the City Clerk having advertised
a public hearing for Monday, April 20, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, with regard to adoption of an
ordinance to grant the lease of air rights over a portion of Crystal
Spring Avenue between McClanahan Avenue and Evans Mill Road,
S. W., for a term of 60 years, to provide sufficient area and space for
construction of a parking garage, the matter was before the body.
Earlier in the meeting, the City Clerk opened and read the bid
received by the City from CHS, Inc., for the above-described lease of air
rights, in the amount of $75,600.00, for a one-time rental payment
commencing on May 14, 1998 and ending on May 13, 2058.
Legal advertisement of the public hearing was published in
The Roanoke Times on Sunday, March 22, 1998, Sunday, March 29,
1998, Sunday, April 5, 1998, and Sunday, April 12, 1998.
31
ACTION:
(See publisher's affidavit on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33794) AN ORDINANCE authorizing a lease between the City of
Roanoke and CHS, Inc., for the lease of certain airspace over Crystal
Spring Avenue, S. W., between McClanahan Avenue, S. W., and Evans
Mill Road, S. W., in the City, for a term of sixty years.
(For full text of Ordinance, see Ordinance Book No. 60, page 456.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 33794 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, April 20, 1998, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of
Sharon K. Burnham and Joseph W. H. Mott that those certain areas
consisting of two parcels of land, being a .06 acre parcel located
adjacent to Official Tax Nos. 1260321 and 1260118 on Oakwood Drive,
S. W., and a 0.4 acre parcel located adjacent to Official Tax No.
1260321, as shown on the Map of Oak Hill Subdivision, be permanently
vacated, discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, April 2, 1998, and Thursday, April 9,
1998, and in the Roanoke Tribune on Thursday, April 9, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
32
A report of the City Planning Commission advising that the
applicants own property described as Official Tax No. 1260321, which
currently has only 9.9 feet of street frontage; the property is zoned RS-
3, which requires a minimum of 50 feet of street frontage; and a street
opening permit was issued by the City on July 17, 1996, to allow
installation of a driveway from the residence through parcel 2, to
establish a connection with Oakwood Drive, S. W., was before Council.
It was further advised that the unnamed street (Parcel 1) has
never been developed, used or maintained by the City for any public
purpose; and Parcel 2, which also has never been developed, used or
maintained by the City for any public purpose, is currently being used
by the applicants for private driveway purposes.
The City Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the Agent for the City
Planning Commission, receive approval thereof and
record a subdivision plat in the Office of the Clerk of
Circuit Court, said plat combining all properties which
would otherwise be landlocked by the requested closure,
or otherwise disposing of the land within the right-of-way
to be vacated in a manner consistent with law, and
retaining appropriate easements, together with the right of
public passage over same, for installation and
maintenance of any and all existing utilities that may be
located within the right-of-way;
The applicant shall, upon meeting all other conditions to
the granting of the application, deliver to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, a certified
copy of the enabling ordinance for recordation in the Deed
Books of the Clerk's Office, indexing the same in the name
of the City of Roanoke, Virginia, as Grantor, and in the
name of the Petitioner, and the names of any other parties
in interest who may so request as Grantees, and pay such
fees and charges as are required by the Clerk to effect
such recordation;
The applicant shall, upon a certified copy of the enabling
ordinance being recorded by the Clerk of the Circuit Court
of the City of Roanoke, Virginia, in the Deed Books of said
33
ACTION:
Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that
such recordation has occurred;
The City Engineer shall, upon receiving the afore-
mentioned Clerk's receipt, mark "permanently vacated" on
said public right-of-way on all maps and plats on file in his
office on which said right-of-way is shown, referring to the
book and page of ordinances and resolutions of the
Council of the City of Roanoke, Virginia, wherein the
enabling ordinance shall be spread; and
If the above conditions have not been met within a period
of six months from the date of adoption of the enabling
ordinance, said ordinance shall be null and void with no
further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Petitioners, Sharon K. Burnham and Joseph W. H. Mott, appeared
before Council in support of the request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33795) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 457.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 33795 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain and
Trout .......................................................................................... 6.
NAYS: None ....................................................................... 0.
(Mayor Bowers abstained from voting.)
34
STREETS AND ALLEYS: Pursuant to Resolution No. 25523
adopted by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, April 20, 1998, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of
Habitat for Humanity in the Roanoke Valley, Inc., that all of 101/= Street,
S. W., and a 10 foot alley lying parallel thereto be permanently vacated,
discontinued and closed, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, April 2, 1998, and Thursday, April 9,
1998, and in The Roanoke Tribune on Thursday, April 9, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that Habitat
for Humanity in the Roanoke Valley, Inc., is a humanitarian organization
dedicated to providing home ownership for persons with Iow to
moderate incomes; the organization previously submitted to the City
a preliminary plan which the City has tentatively approved for a planned
community development to be located on the southerly side of Jackson
Avenue, S. W., and bounded by 10th Street to the east and 12th Street
to the west; the development plan proposes to redesign and relocate
the alignment of public street access within the area of this planned
community development which is necessary to accommodate the
proposed number of residential dwellings to be constructed within the
proposed community development project area; and street realignment
and relocation will require the closure and permanent vacation of an
undeveloped section of 10% Street and one section of an undeveloped
alley which are located within the boundaries of the proposed
development project, was before Council.
The City Planning Commission recommended that Council
approve the request, subject to the following conditions:
The applicant shall submit to the Agent for the City
Planning Commission, receive approval thereof, and
record a subdivision plat in the Office of the Clerk of
Circuit Court for the City of Roanoke, said plat combining
all properties which would otherwise be landlocked by the
requested closure, or otherwise disposing of the land
within the right-of-way to be vacated in a manner
35
ACTION:
consistent with law, and retaining appropriate easements,
together with the right of public passage over same, for
installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
The applicant shall, upon meeting all other conditions to
the granting of the application, deliver to the Clerk of the
Circuit Court of the City of Roanoke, Virginia, a certified
copy of the enabling ordinance for recordation in the Deed
Books of said Clerk's Office, indexing the same in the
name of the City of Roanoke, Virginia, as Grantor, and in
the name of the Petitioner, and the names of any other
parties in interest who may so request, as Grantees, and
pay such fees and charges as are required by the Clerk to
effect such recordation.
The applicant shall, upon a certified copy of the enabling
ordinance being recorded by the Clerk of the Circuit Court
of the City of Roanoke, Virginia, in the Deed Books of said
Clerk's Office, file with the City Engineer for the City of
Roanoke, Virginia, the Clerk's receipt, demonstrating that
such recordation has occurred.
The City Engineer shall, upon receiving the afore-
mentioned Clerk's receipt, mark "permanently vacated" on
said public right-of-way on all maps and plats on file in his
office on which said right-of-way is shown, referring to the
book and page of ordinances and resolutions of the
Council of the City of Roanoke, Virginia, wherein the
enabling ordinance shall be spread.
If the above conditions have not been met within a period
of six months from the date of adoption of the enabling
ordinance, said ordinance shall be null and void with no
further action by City Council being necessary.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
36
(#33796) AN ORDINANCE permanently vacating, discontinuing
and closing certain public right-of-way in the City of Roanoke, Virginia,
as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 459.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the matter. There being none,
Ordinance No. 33796 was adopted, on its first reading, by the following
vote:
AYES: Council Members White, Wyatt, Harris, Parrott, Swain,
Trout and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
CITY CODE-ZONING: Pursuant to Resolution No. 25523 adopted
by the Council on Monday, April 6, 1981, the City Clerk having
advertised a public hearing for Monday, April 20, 1998, at 7:00 p.m., or
as soon thereafter as the matter may be heard, on the request of the
City of Roanoke to amend Section 36.1-710, Zoning, Code of the City of
Roanoke (1979), as amended, by adding a new subsection (c), to
provide for reimbursement or refund of certain fees and charges under
certain justifiable conditions, the matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, April 2, 1998, and Thursday, April 9,
1998, and in The Roanoke Tribune on Thursday, April 9, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
The Director of Finance requested that the matter be withdrawn
inasmuch as it had not gone through the standard City administrative
review process.
Without objection by Council, the Mayor advised that the item
would be withdrawn from the agenda.
37
SCHOOLS: The Mayor advised that on June 30, 1998, the terms
of office of Harry F. Davis and Melinda J. Payne as Trustees of the
Roanoke City School Board will expire.
In order to fill the vacancies in compliance with Chapter 9,
Education, of the Code of the City of Roanoke, 1979, as amended,
Council must take certain actions.
Pursuant to Section 9-20.1, Public Hearing Before Appointment
of School Board Members, of the Code of the City of Roanoke (1979),
as amended, the City Clerk advertised a public hearing to be held on
Monday, April 20, 1998, at 7:00 p.m., or as soon thereafter as the matter
may be heard, in the City Council Chamber; whereupon, the matter was
before the body.
The Mayor explained that prior to the public interview of
candidates for the position of School Trustee which is required by
Section 9-21 of the City Code, and prior to April 30, Council must hold
a public hearing to receive the views of citizens with regard to School
Board appointments, and no applicant shall be appointed to the School
Board unless such applicant's name has been considered at a public
hearing.
Advertisement of the public hearing was published in
The Roanoke Times on Tuesday, April 9, 1998, and in The Roanoke
Tribune on Thursday, April 9, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
The Mayor advised that on Monday, April 6, 1998, Council
selected the following persons to be accorded the public interview
on Thursday, April 23, 1998, at 6:00 p.m., in the City Council Chamber,
for appointment to the Roanoke City School Board for two three year
terms of office, commencing July 1, 1998 and ending June 30, 2001:
David W. Davis
Harry F. Davis
Daniel G. Oakey
Melinda J. Payne
Ruth C. Willson
Since 22 persons had registered to speak, the Mayor requested
that each speaker limit their remarks to two minutes.
38
The followin~l persons endorsed the candidacy of David W. Davi-~:
Esther Cirasunda, 436 Arbutus Avenue, S. E.
Tim Goad, 110 Mountain Avenue, S. W.
Nina Davis, 133 South Hampton Drive, Vinton, Virginia
The followinq persons endorsed the candidacy of Harry F. Davi.~:
Cynthia Shelor, 1620 Sixth Street, S. W.
Wanda Musgrove, 2219 Sherwood Avenue, S. W.
Walter McCully, 3226 Peakwood Drive, S. W.
Alice Lambdon, 3014 Guilford Avenue, S. W.
George McMillan, 5034 Oakleigh Avenue, S. W.
William Kinzie, 2345 Idavere Road, S. W.
Esther Cirasunda, 436 Arbutus Avenue, S. E.
Kam Moore, 514 McDowell Avenue, S. W.
Suzanne Moore, 2246 Denniston Avenue, S. W.
Tim Goad, 110 Mountain Avenue, S. W.
Nina Davis, 133 South Hampton Drive, Vinton, Virginia
Gloria Randolph King, 4473 Ben Street, S. W.
The followinc~ persons endorsed the candidacy of Daniel G. Oakey:
Cynthia Shelor, 1620 Sixth Street, S. W.
Katherine Houck, 3036 Bancroft Drive, S. W.
Clark Cole, 2906 Spring Road, S. W.
39
The following persons endorsed the candidacy of Melinda J. Payne:
Jamie C. Payne, 301 Rutherford Avenue, N. W.
Amy Barger, 3579 Hartland Road, S. W.
Marilyn Curtis, 1718 Jersey Avenue, N. W.
The followin~l persons endorsed the candidacy of Ruth C. Willson:
Cynthia Ries, 3631 Peakwood Drive, S. W.
Mary Gandee, 3271 Allendale Street, S. W.
Robert Turcotte, 1890 Arlington Road, S. W.
Sue Gaylor, 2804 Kennedy Street, N. E.
Marsha Combs, 3627 Dogwood Lane, S. W.
OTHER HEARING OF CITIZENS:
SPECIAL EVENTS-FESTIVAL IN THE PARK: Mr. William Hudson,
502 Walnut Avenue, S. W., addressed Council with regard to Festival in
the Park and Roanoke's First Night activities. According to his
research, he advised that the City of Roanoke is the only City in the
United States and Canada that does not pay its musicians for
performing in these events, and requested an explanation.
The Mayor suggested that the matter be referred to the City
Manager and the City Attorney to meet with Mr. Hudson to discuss his
concerns.
BUDGET-SPECIAL EVENTS: Mr. Gary Foutz, 102 Hounds Chase
Lane, S. W., addressed Council in connection with the resignation of
Pearl Fu, Coordinator, Roanoke's Local Colors Program. He spoke in
support of the City including funds in the budget to compensate Ms. Fu
for her services.
Without objection by Council, the Mayor advised that Mr. Foutz's
remarks would be received and filed and referred to 1998-99 budget
study.
40
There being no further business, the Mayor declared the meeting adjourned
at 8:45 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
41
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 6, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
Mayor
DAB:se
'98 JUL-1 P2:38
July 6, 1998
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Council Members:
This is to request that Council convene in Executive Session to discuss the disposition
of publicly held property, specifically the conveyance of land and a building in the
downtown area, pursuant to §2.1-344(A)(3), Code of Virginia (1950), as amended.
Respectfully,
W. Robert Herbert
City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Phillip F. Sparks, Chief, Economic Development
Mary F. Parker, City Clerk
H: \COUNCIL\L-]~I. 1
MINUTES OF THE AUDIT COMMITTEE OF ROANOKE CI~/r,~Q~NCIL
(.',IT'( r',~. ~i?';
June 1, 1998
CALL TO ORDER:
The meeting of the Roanoke City Audit Committee was called to order at 11:00 a.m. on Monday,
June 1, 1998, with Chairman, William White, Sr., presiding.
· The roll was called by Ms. Barger
Audit Committee
Members Present:
William White, Sr., Chairman
Mayor David Bowers
Carroll E. Swain
C. Nelson Harris
Others Present:
Robert H. Bird, Municipal Auditor
James D. Ritchie, Assistant City Manager
James D. Grisso, Director of Finance
George M. McMillan, Sheriff'
William F. Clark, Director of Public Works
James A. McClung, Manager Solid Waste Management/Fleet
Glenn A. Asher, Risk Management Officer
Jane M. Smith, Library
Robert N. Collis, III, KPMG Peat Marwick
Thomas F. Baldwin, Assistant Municipal Auditor
Denise E. Stewart, Senior Auditor
Evelyn W. Barger, Administrative Assistant
Robert S. Renaud, Auditor
Troy A. Harmon, Senior Auditor
Todd Jackson, Roanoke Times
2. FINANCIAL AUDITS
KPMG Peat Marwick General Audit Plan - June :50, 1998
Jail Inmate Fund
Sheriff's Canteen Fund
Mr. White ordered that the financial audit reports be received and filed. There were no objections
to the order.
Chairman White recognized Mr. Collis from KPMG Peat Marwick for comments. Mr. Collis
informed the Committee that the plan was the same as last year. Mr. Grisso asked Mr. Collis
what KPMG Peat Marwick would be looking at regarding the environmental issues. Mr. Collis
reported that they would be looking at the future financial impact.
Audit Committee Minutes Page 2
Mr. Bird recognized the in-charge auditor who summarized the City reports. Mr. Renaud briefed
the Committee on the Jail Inmate Fund and the SheriWs Canteen Fund. Mr. White asked how the
money in the Canteen Fund is used. SheriffMcMillan informed the Committee that the money
was used to purchase items for the inmates such as TVS, clothing, GED testing, and
entertainment. He informed the Committee that anytime he can use the Canteen money instead of
asking the City to pay for things he does. There were no other questions.
3. FINANCIAL RELATED AUDITS:
Ao
Worker's Compensation
Library Cash Receipts
Mr. White ordered that the financial related audit reports be received and filed. There were no
objections to the order.
Mr. White recognized Mr. Bird for comments. Mr. Bird recognized the in-charge auditors who
summarized their reports. Mr. Harmon briefed the Committee on the Worker's Compensation
audit report. Mr. Harris asked if the auditor's recommendations had been in place prior to the
audit, would the number of late filings have been as great. Mr. Harmon said that if the
recommendations had been in place, it would have eliminated almost all of the late filings. Mr.
White asked if he could get a report from Risk Management on the financial condition of the
Worker's Compensation program.
Mr. Renaud briefed the Committee on the Library Cash Receipts audit. There were no questions.
4. UNFINISHED BUSINESS:
A. Fleet Management Briefing
Mr. McClung, Manager of Fleet Management, briefed the Committee on the re-engineering
efforts. The teams included Fuel Usage, MCMS System, Accident Repair, and Bench Stock
Inventory. As of this date management is in the process of working on the teams'
recommendations.
Mr. Swain asked Mr. Bird when he was going to look at Fleet usage. Mr. Bird informed him that
this will be looked at during fiscal year 1998-99.
5. NEW BUSINESS:
A. Municipal Auditing 1999 Audit Plan
Mr. White recognized Mr. Bird for comments. Mr. Bird informed the Committee that the Audit
Plan was done by Drew Harmon. Mr. Bird noted that this year's plan is a transition in
Audit Committee Minutes Page 3
implementing a facilitated self assessment approach to auditing and that facilitated self
assessments require enthusiastic cooperation. Mr. Harris asked how we would approach a
particular area if an auditee was not enthusiastic about facilitated self assessment. Mr. Bird said
that we would use traditional audit methods if the auditee was not enthusiastic about the new
approach.
6. ADJOURNMENT:
There being no further business, the meeting adjourned at 11:45 a.m.
William White, Sr., Chairman
ttIT'r' OLE!' ".!' :':'~
July 6, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council
Please schedule a public hearing for Monday, July 20, 1998, at 7:00 p.m. to
discuss the recommendations made by the office of Economic Development for
proposed boundary amendments to enterprise Zone One.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/ahb
JAMES D. GRISSO
Director of Finance
July 6, 1998
DEPARTMENT OF FINANCE
215 Church Avenue, S.W., Room 4~
RO. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members:
The enclosed information was mailed to 367 employees who elected to remain under the
retirement provisions of the Employees' Retirement System. This information was mailed
to each employee's home address on June 24, 1998. Twelve meetings are scheduled at
various work site locations through August 27, 1998. Joyce Sparks, Retirement
Administrator, will conduct the employee meetings. An additional meeting may be
scheduled on August 31, 1998 if the retirement staff determines the'need exists. Our
goal is to inform each eligible employee of the benefit structure provided under each
retirement plan to enable the employee to make an informed decision.
We have had many inquiries and employees appear to be excited about their option
opportunity. If you have questions or need additional information, please let me know.
Sincerely,
dames D. Grisso
Director of Finance
JDG:s
Enclosure
C:
Wilburn C. Dibling, Jr., City Attorney
W. Robert Herbert, City Manager
Mary F. Parker, City Clerk
Joyce Sparks, Retirement Administrator
Jam~ D. Grisso
Secreta~ry-Treasurer
Joyce L. Sparks
Retirement Administrator
CITY OF ROANOKE
LAN
June 24, 1998
Dear ERS Member:
City Council, on June 1, 1998, adopted an ordinance authorizing the City of Roanoke
Pension Plan to offer members of the Employees' Retirement System (Old System)
another opportunity to transfer to the Employees' Supplemental Retirement System (New
System). This window of opportunity is from July I - August 31, 1998. Our records
indicate that you are currently a member of the ERS.
Council also adopted an ordinance on June 1, 1998 amending the definition of eligibility
for normal service retirement in the New System. Normal service retirement for a general
employee in the New System is age 50, with any combination of age and years of
creditable service that equals 80, and for a police officer or a flrefighter in the New
System normal sex-vice retirement is age 45, with any combination of age and years of
creditable service that equals 70.
Calendars for July and August are enclosed with meetings scheduled to provide you with
additional information and to answer questions you may have regarding this
opportunity.
To help you better understand the benefits of the New System, enclosed is a comparative
summary of the ERS and the ESRS. In addition, personal printouts are provided
projecting your pension benefits for both Systems. Please bring all of these documents
with you to the meeting. All members of the ERS will be req~Jired to attend one of the
scheduled meetings. There will be a sign-in sheet at each session.
After you have attended a meeting and you wish to speak with us individually, please
call 853-2062 to schedule an appointment.
Retirement Administrator
JS:g
Enclosures
215 Church Avenue, Room 461, P.O. Box 1220 · Roanoke, Virginia 24006 ° (540) 853-2062 · Fax: (540) 853-2940
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 9, 1998
File #15-110-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
This is to advise you that on June 18, 1998, Melinda J. Payne and Ruth C. Willson
qualified as Trustees of the Roanoke City School Board for terms of three years each,
commencing July 1, 1998, and ending June 30, 2001.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Cindy H. Lee, Clerk, Roanoke City School Board
Sandra H. Eakin, Deputy City Clerk
H:~AGENDAgS~JULY6.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Melinda J. Payne, do solemnly swear (or affirm) that I will support the Constitution
of the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge all the duties incumbent upon me as a Trusteee of the
Roanoke City School Board for a term of three years, commencing July 1, 1998 and ending
June 30, 2001, according,~e~t~h/e) b~s~ o~ my/al~ility.._~So~ help me God.
L-~lelind'a J. F(,a(yke
Subscribed and sworn before me this 18th day of June, 1998
Judge, Twenty-third Judicial Circuit
'gB JUIq 30 P4:05
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Ruth C. Willson, do solemnly swear (or affirm) that I will support the Constitution of
the United States, and the Constitution of the Commonwealth of Virginia, and that I will
faithfully and impartially discharge all the duties incumbent upon me as a Trusteee of the
Roanoke City School Board for a term of three years, commencing July 1, 1998 and ending
June 30, 2001, according to the best of my ability. So help me God.
L Ruth C. Willson ' -
Subscribed and sworn before me this 18th day of June, 1998
.~:~;, Twenty-thir~J~icial Circuit
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 9, 1998
File #15-110-429
SANDRA H. EAKIN
Deputy City Clerk
Robert E. Tonkinson, Jr., Vice-Chair
Board of Trustees, City of Roanoke Pension Plan
1830 Belleville Road, S. W.
Roanoke, Virginia 24015
Dear Mr. Tonkinson:
This is to advise you that on June 29, 1998, Earnest C. Wilson, Sr., qualified as a member
of the Board of Trustees, City of Roanoke Pension Plan, for a term ending June 30, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc;
James D. Gdsso, Secretary/Treasurer, Board of Trustees, City of Roanoke Pension
Plan
Sandra H. Eakin, Deputy City Clerk
H:~AGENDAg~JULY6,WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Earnest C. Wilson, Sr., do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Board of Trustees, City of Roanoke Pension
Plan, for a term ending June 30, 2000, according to the best of my ability. So help me
God.
Subscribed and sworn to before me this ~ ~day of //~&¢~ 1998.
ARTHUR B. CRUSH, III, CLERK
, ~ CLERK
N:\CKLO1 ~,GENDA98~UNE15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 9, 1998
File #15-110-230
SANDRA H. EAKIN
Deputy City Clerk
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on June 30, 1998, Eva Darcel Walters qualified as a member of
the Roanoke Arts Commission for a term ending June 30, 2001.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Lanell Otey, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
H:'~AG EN DAgSUULY6.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Eva Darcel Walters, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term ending
June 30, 2001, according to the best of my ability. So help me God.
Subscribed and sworn to before me this ~ day of ~~.~1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:tCKLOI~.AG ENDA98~JU N E15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 9, 1998
File #15-110-394
SANDRA H. EAKIN
Deputy City Clerk
Frances L. Keen, Vice-Chair
Cultural Services Committee
1226 Rugby Blvd., N. W.
Roanoke, Virginia 24017
Dear Ms. Keen:
This is to advise you that on June 30, 1998, George A. Kegley qualified as a member of
the Cultural Services Committee for a term ending June 30, 1999.
Sincerely,
Mary F. Parker, CMC/ME
City Clerk
MFP:Io
pc:
Glenna O. Ratcliffe, Secretary, Cultural Services Committee
Sandra H. Eakin, Deputy City Clerk
H:'~AG EN DAgS~J ULYS.W PD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, George A. Kegley, do solemnly swear (or affirm) that I will suppo~
Constitution of the United States of America and the Constitution of the Commonwealthi ?;
of Virginia, and that I will faithfully and impartially discharge and perform all the d~tieS !'~':
incumbent upon me as a member of the Cultural Services Committee for a term eri~ing
June 30, 1999, according to the best of my ability. So help me God.
Subscribed and sworn to before me thi~ ~ 1998.
ARTHUR B. CRUSH, III, CLERK
, DEPUTY CLERK
N:\CKLO1 ~AGENDA98~JUNE15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 9, 1998
File #60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33897-070698 amending and reordaining certain sections of
the 1998-99 School Fund Appropriations. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public Schools
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
H:~AGENDAg~JULYS.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33897-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADoro~Hations
Education
Title I Even Start Family Literacy Grant 98-99(1-31 ) .................
Title VI 98-99 (32-40) ........................................
Governor's School 98-99 (41-83) ...............................
Child Development Clinic 98-99 (84-91) .........................
Child Specialty Services 98-99 (92-99) ..........................
Juvenile Detention Home 98-99 (100-107) .......................
Preschool Incentive Program 98-99 (108-119) .....................
Adult Basic Education Program 98-99 (120-132) ...................
Apprenticeship Program 98-99 (133-138) ........................
Perkins Act Program 98-99 (139-143) ...........................
Drug Free Schools Program 98-99 (144-153) .....................
Flow Through Program 98-99 (154-170) .........................
Title I Winter Program 98-99 (171-201) ..........................
Instruction (202-203) .........................................
Other Uses of Funds (204) ....................................
Revenue
Education
Title I Even Start Family Literacy Grant 98-99(205) .................
Title VI 98-99 (206-207) ......................................
Governor's School 98-99 (208-210) .............................
Child Development Clinic 98-99 (211) ...........................
$6,447,938
225,000
156,603
1,023,769
63,423
61,024
111,785
132,864
139,180
130,650
327,793
60,173
1,305,000
2,710,674
69,133,872
2,505,350
$6,447,938
225,000
156,603
1,023,769
63,423
Child Specialty Services 98-99 (212) ...........................
Juvenile Detention Home 98-99 (213) ..........................
Preschool Incentive Program 98-99 (214) .......................
Adult Basic Education Program 98-99 (215-216) ...................
Apprenticeship Program 98-99 (217-218) ........................
Perkins Act Program 98-99 (219) ..............................
Drug Free Schools Program 98-99 (220) ........................
Flow Through Program 98-99 (221) ............................
Title I Winter Program 98-99 (222) .............................
1 ) Compensation
of Teachers
2) Compensation
of Supervisors
3) Compensation
of Teacher Aides
4) Social Security
5) Retirement - VRS
6) Health Insurance
7) Professional
Health Services
8) Other Professional
Services
9) Lease/Rent of
Equipment
10) Mileage
11 ) Field Trips
12) Inservice Workshops
13) Educational and
Recreational
Supplies
14) Other Operation
Supplies
15) Inservice Supplies
16) Additional Machinery
and Equipment
17) Additional Furniture
and Fixtures
18) Compensation
of Teachers
19) Compensation
of Counselors
20) Compensation
of Teacher Aides
(030-060-6164-6000-0121 ) $
(030-060-6164-6000-0124)
(030-060-6164-6000-0141)
(030-060-6164-6000-0201 )
(030-060-6164-6000-0202)
(030-060-6164-6000-0204)
(030-060-6164-6000-0311 )
(030-060-6164-6000-0313)
(030-060-6164-6000-0541 )
(030-060-6164-6000-0551 )
(030-060-6164-6000-0583)
(030-060-6164-6000-0587)
(030-060-6164-6000-0614)
(030-060-6164-6000-0615)
(030-060-6164.6000-0617)
(030-060.6164-6000-0821 )
(030-060-6164-6000-0822)
(030-060-6164-6100-0121 )
(030-060-6164-6100-0123)
(030-060-6164-6100-0141 )
29,840
53,067
19,100
6,885
13,761
9,366
1,000
1,000
1,871
2,000
2,000
10,000
250
10,425
2,250
10,100
4,123
10,374
14,740
1,740
61,024
111,785
132,864
139,180
130,650
327,793
60,173
1,305,000
2,710,674
21) Compensation
of Clerical
22) Social Security
23) Retirement - VRS
24) Health Insurance
25) Field Trips
26) Inservice Workshops
27) Office Supplies
28) Food
29) Educational and
Recreational
Supplies
30) Other Operation
Supplies
31) Inservice Supplies
32) Compensation
of Counselors
33) Social Security
34) Retirement - VRS
35) Health Insurance
36) Books and
Subscriptions
37) Compensation
of Directors
38) Social Security
39) Retirement - VRS
40) Health Insurance
41 ) Compensation
of Substitute
Teachers
42) Compensation
of Teachers
43) Supplements
44) Social Security
45) Retirement - VRS
46) Health Insurance
47) Mileage
48) Conventions/
Education
49) Field Trips
50) Books and
Subscriptions
51) Educational and
Recreational
Supplies
(030-060-6164-6100-0151)
(030-060-6164-6100-0201 )
(030-060-6164-6100-0202)
(030-060-6164-6100-0204)
(030-060-6164-6100-0583)
(030-060-6164-6100-0587)
(030-060-6164-6100-0601)
( 030-060-6164-6100-0602)
(030-060-6164-6100-0614)
(030-060-6164-6100-0615)
(030-060-6164-6100-0617)
(030-060-6247-6231-0123)
(030-060-6247-6231-0201 )
(030-060-6247-6231-0202)
(030-060-6247-6231-0204)
(030-060-6247-6138-0613)
(030-060-6247-6665-0114)
(030-060-6247-6665-0201)
(030-060-6247-6665-0202)
(030-060-6247-6665-0204)
(030-060-6316-6146-0021 )
(030-060-6316-6146-0121 )
(030-060-6316-6146-0129)
(030-060-6316-6146-0201 )
(030-060-6316-6146-0202)
(030-060-6316-6146-0204)
(030-060-6316-6146-0551 )
(030-060-6316-6146-0554)
(030-060-6316-6146-0583)
(030-060-6316-6146-0613)
(030-060-6316-6146-0614)
3 150
5 691
I 988
1 171
1 000
1 000
88
1,000
2,125
1,895
2,000
89,572
6,852
12,083
4,684
3,218
32,213
2,464
4,345
1,172
2,225
534,202
4,220
43,230
65,600
30,845
390
1,401
1,173
4,979
2,740
52) Other Operation
Supplies
53) Compensation
of Principals
54) Compensation
of Clerical
55) Social Security
56) Retirement - VRS
57) Health Insurance
58) Mileage
59) Conventions/
Education
60) Office Supplies
61) Other Operation
Supplies
62) Supplements
63) Compensation
of Clerical
64) Social Security
65) Maintenance of
Service Contract
66) Printing and
Binding
67) Purchased Services
68) Books and
Subscriptions
69) Educational and
Recreational
Supplies
70) Additional
Machinery and
Equipment
71) Compensation
of Custodians
72) Social Security
73) Retirement - Other
74) Health Insurance
75) Electrical Service
76) Heating Service
77) Telecommunications
78) Repair and
Maintenance
Supplies
79) Additional Furniture
and Fixtures
(030-060-6316-6146-0615)
(030-060-6316-6319-0126)
(030-060-6316-6319-0151)
(030-060-6316-6319-0201)
(030-060-6316-6319-0202)
(030-060-6316-6319-0204)
(030-060-6316-6319-0551 )
(030-060-6316-6319-0554)
(030-060-6316-6319-0601)
(030-060-6316-6319-0615)
(030-060-6316-6346-0129)
(030-060-6316-6346-0151 )
(030-060-6316-6346-0201 )
(030-060-6316-6346-0332)
(030-060-6316-6346-0351)
(030-060-6316-6346-0381)
(030-060-6316-6346-0613 )
(030-060-6316-6346-0614)
(030-060-6316-6346-0821 )
(030-060-6316-6681-0192)
(030-060-6316-6681-0201)
(030-060-6316-6681-0203)
(030-060-6316-6681-0204)
(030-060-6316-6681-0511 )
(030-060-6316-6681-0512)
(030-060-6316-6681-0523)
(030-060-6316-6681-0608)
(030-060-6316-6681-0822)
1,000
72,008
26,381
7,871
12,082
4,746
535
870
4,100
2,440
2,936
4,984
381
7,353
12,100
8,525
225
25,311
10, 020
17,921
1,434
1,801
2,373
15,000
5OO
6,760
6,350
1,800
80) Contingency
81) Replacement Other
Capital Outlays
82) Redemption of
Principal
83) Interest
84) Compensation
of Other
Professionals
85) Social Security
86) Retirement - VRS
87) Health Insurance
88) Indirect Costs
89) Mileage
90) Educational and
Recreational
Supplies
91) Additional Machinery
and Equipment
92) Compensation
of Other
Professionals
93) Social Security
94) Retirement - VRS
95) Health Insurance
96) Indirect Costs
97) Mileage
98) Educational and
Recreational
Supplies
99) Additional Machinery
and Equipment
100) Compensation
of Other
Professionals
101 ) Social Security
102) Retirement - VRS
103) Health Insurance
104) Indirect Costs
105) Mileage
106) Educational and
Recreational
Supplies
107) Additional Machinery
and Equipment
(030-060-6316-6896-0589)
(030-060-6316-6896-0809)
(030-060-6316-6896-0901 )
(030-060-6316-6896-0902)
(030-060-6547-6554-0138)
(030-060-6547-6554-0201)
(030-060-6547-6554-0202)
(030-060-6547-6554-0204)
(030-060-6547-6554-0212)
(030-060-6547-6554-0551)
(030-060-6547-6554-0614)
(030-060-6547-6554-0821 )
(030-060-6548-6554-0138)
(030-060-6548-6554-0201 )
(030-060-6548-6554-0202)
(030-060-6548-6554-0204)
(030-060-6548-6554-0212)
(030-060-6548-6554-0551 )
(030-060-6548-6554-0614)
(030-060-6548-6554-0821 )
(030-060-6549-6554-0138)
(030-060-6549-6554-0201)
(030-060-6549-6554-0202)
(030-060-6549-6554-0204)
(030-060-6549-6554-0212)
(030-060-6549-6554-0551 )
(030-060-6549-6554-0614)
(030-060-6549-6554-0821 )
$ 4,105
16,952
38,500
15,400
46,568
3,562
5,723
2,342
2,328
1,400
1,000
5OO
43,767
3,348
5,379
2,342
2,188
2,500
1,000
5OO
82,921
6,344
10,191
4,683
4,146
5OO
2,500
5OO
108)
109)
11o)
111)
112)
113)
114)
115)
116)
117)
118)
119)
120)
121)
122)
123)
124)
125)
126)
127)
128)
129)
130)
131)
132)
133)
134)
135)
136)
137)
138)
Supplements
Compensation
of Teacher Aides
Social Security
Retirement - VRS
Health Insurance
Purchased Services
Tuition - In-State
Field Trips
Parent Involvement
Other Miscellaneous
Payments
Educational and
Recreational
Supplies
Additional Machinery
and Equipment
Compensation
of Teachers
Compensation
of Counselors
Supplements
Compensation
of Teacher Aides
Social Security
Retirement - VRS
Health Insurance
Mileage
Educational and
Recreational
Supplies
Compensation
of Clerical
Social Security
Retirement - VRS
Health Insurance
Compensation
of Teachers
Social Security
Retirement - VRS
Health Insurance
Other Professional
Services
Mileage
(030-060-6550-6553-0129)
(030-060-6550-6553-0141 )
(030-060-6550-6553-0201 )
(030-060-6550-6553-0202)
(030-060-6550-6553-0204)
(030-060-6550-6553-0311 )
(030-060-6550-6553-0382)
(030-060-6550-6553-0583)
(030-060-6550-6553-0585)
(030-060-6550-6553-0586)
(030-060-6550-6553-0614)
(030-060-6550-6553-0821 )
(030-060-6704-6450-0121)
(030-060-6704-6450-0123)
(030-060-6704-6450-0129)
(030-060-6704-6450-0141 )
(030-060-6704-6450-0201)
(030-060-6704-6450-0202)
(030-060-6704-6450-0204)
(030-060-6704-6450-0551)
(030-060-6704-6450-0614)
(030-060-6704-6550-0151 )
(030-060-6704-6550-0201 )
(030-060-6704-6550-0202)
(030-060-6704-6550-0204)
(030-060-6705-6138-0121 )
(030-060-6705-6138-0201 )
(030-060-6705-6138-0202)
(030-060-6705-6138-0204)
(030-060-6705-6138-0313)
(030-060-6705-6138-0551 )
25,000
25,753
3,883
3,475
5,882
15,500
18,540
1,600
1,500
2,900
14,479
14,352
86,770
1,662
2,890
6,920
7,294
6,147
2,342
2,620
4,610
13,578
1,039
1,669
1,639
50,393
8,564
6,798
2,342
61,553
1,000
139)
140)
141)
142)
143)
144)
145)
146)
147)
148)
149)
15o)
151)
152)
153)
154)
155)
156)
157)
158)
159)
160)
161)
162)
163)
164)
165)
166)
167)
168)
Compensation
of Teachers
Social Security
Retirement - VRS
Health Insurance
Additional Machinery
and Equipment
Compensation
of Counselors
Supplements
Social Security
Retirement - VRS
Health Insurance
Other Professional
Services
Mileage
Field Trips
Inservice Workshops
Educational and
Recreational
Supplies
Compensation
of Teachers
Compensation
of Supervisors
Compensation
of Psychologists
Compensation
of Teachers Aides
Social Security
Retirement - VRS
Health Insurance
Compensation
of Business Aides
Social Security
Health Insurance
Professional
Health Services
Other Professional
Services
Conventions/
Education
Other Miscellaneous
Payments
Inservice Workshops
(030-060-6706-6138-0121 )
(030-060-6706-6138-0201 )
( 030-060-6706-6138-0202)
(030-060-6706-6138-0204)
(030-060-6706-6138-0821)
(030-060-6981-6306-0123)
(030-060-6981-6306-0129)
(030-060-6981-6306-0201 )
( 030-060-6981-6306-0202)
(030-060-6981-6306-0204)
(030-060-6981-6306-0313)
(030-060-6981-6306-0551 )
(030-060-6981-6306-0583)
(030-060-6981-6306-0587)
(030-060-6981-6306-0614)
(030-060-6546-6453-0121)
(030-060-6546-6453-0124)
(030-060-6546-6453-0132)
(030-060-6546-6453-0141)
(030-060-6546-6453-0201)
(030-060-6546-6453-0202)
(030-060-6546-6453-0204)
(030-O60-6546-6553-0142)
(030-060-6546-6553-0201 )
(030-060-6546-6553-0204)
(030-060-6546-6553-0311 )
(030-060-6546-6553-0313)
(030-060-6546-6553-0554)
(030-060-6546-6553-0586)
(030-060-6546-6553-0587)
92,765
7,147
11,401
7,025
209,455
31,040
2,000
2,375
4,187
2,341
5,335
1,000
7,000
1,223
3,672
398,136
151,123
20,080
95,865
50,888
89,736
48,385
44,258
3,386
14,535
307,800
18,000
6,300
2,008
1,000
169) Educational and
Recreational
Supplies
170) Additional Machinery
and Equipment
171 ) Compensation
of Teachers
172) Compensation
of Supervisors
173) Supplements
174) Compensation
of Teacher Aides
175) Social Security
176) Retirement - VRS
177) Health Insurance
178) Educational and
Recreational
Supplies
179) Additional Machinery
and Equipment
180) Compensation
of Directors
181 ) Compensation
of Teachers
182) Compensation
of Supervisors
183) Supplements
184) Compensation
of Other
Professionals
185) Compensation
of Teacher Aides
186) Compensation
of Clerical
187) Social Security
188) Retirement - VRS
189) Health Insurance
190) Indirect Costs
191) Maintenance
Service Contracts
192) Mileage
193) Field Trips
194) Testing/Evaluation/
Dissemination
(030-060-6546-6553-0614)
(030-060-6546-6553-0821 )
(030-060-6163-6000-0121 )
(030-060-6163-6000-0124)
(030-060-6163-6000-0129)
(030-060-6163-6000-0141 )
(030-060-6163-6000-0201)
(030-060-6163-6000-0202)
(030-060-6163-6000-0204)
(030-060-6163-6000-0614)
(030-060-6163-6000-0821)
(030-060-6163-6200-0114)
(030-060-6163-6200-0121 )
( 030-060-6163-6200-0124)
(030-060-6163-6200-0129)
(030-060-6163-6200-0138)
(030-060-6163-6200-0141)
(030-060-6163-6200-0151 )
(030-060-6163-6200-0201 )
(030-060-6163-6200-0202)
(030-060-6163-6200-0204)
(030-060-6163-6200-0212)
(030-060-6163-6200-0332)
(030-060-6163-6200-0551)
(030-060-6163-6200-0583)
(030-060-6163-6200-0584)
$ 29,300
24,200
1,146,960
106,976
40,670
301,211
122,080
209,789
145,829
30,320
85,000
64,629
35,486
25,332
23,760
29,580
9,550
20,212
15,954
24,928
12,410
44,250
11,508
2,500
140,130
14,915
195) Parent Involvement
196) Other
Miscellaneous
Payments
197) Inservice
Workshops
198) Office Supplies
199) Food
200) Other Operation
Supplies
201 ) Additional Machinery
and Equipment
202) Matching Funds
203) Matching Funds
204) Matching Funds
205) Federal Grant
Receipts
206) Local Match
207) Federal Grant
Receipts
208) State Grant Receipts
209) Local Match
210) Fees
211 ) State Grant Receipts
212) State Grant Receipts
213) State Grant Receipts
214) Federal Grant
Receipts
215) Local Match
216) Federal Grant
Receipts
217) State Grant Receipts
218) Fees
219) Federal Grant
Receipts
220) Federal Grant
Receipts
221) Federal Grant
Receipts
222) Federal Grant
Receipts
(030-060-6163-6200-0585)
(030-060-6163-6200-0586)
(030-060-6163-6200-0587)
(030-060-6163-6200-0601)
(030-060-6163-6200-0602)
(030-060-6163-6200-0615)
(030-060-6163-6200-0821)
(030-060-6001-6346-0588)
(030-060-6001-6450-0588)
(030-060-6007-6998-0588)
(030-060-6164-1102)
(030-060-6247-1101 )
(030-060-6247-1102)
(030-060-6316-1100)
(030-060-6316-1101 )
(030-060-6316-1103)
(030-060-6547-1100)
(030-060-6548-1100)
(030-060-6549-1100)
(030-060-6549-1102)
(030-060-6704-1101 )
(030-060-6704-1102)
(030-060-6705-1100)
(030-060-6705-1103)
(030-060-6706-1102)
(030-060-6981-1102)
(030-060-6546-1102)
(030-060-6163-1102)
5,900
8,050
6,000
2,475
5,795
3,475
15,000
(297,275)
(22,700)
(53,900)
225,000
45,386
111,217
375,334
351,175
297,260
63,423
61,024
111,785
132,864
22,700
116,480
46,296
84,354
327,793
60,173
1,305,000
2,710,674
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
~'~'~ Marsha W. Ellison, Chairman Charles W. Day
-~ Melinda J. Payne, Vice Chairman F.B. Webster Day
Harry F. Davis Sherman P. Lea
,,,.Roanoke
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
June16,1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its June 9 meeting, the School Board requests the following
appropriations:
$225,000.00 for the Title I Even Start Family Literacy Grant to provide staff and funding
for parental and preschool workshops for family literacy efforts at the preschool and adult
education levels. This is a new program and one hundred percent reimbursed by federal funds.
$1,56,603.00 for the Title VI program to provide funds for the implementation of .
innovative instructional program in the school district and to provide visiting teacher services.
This continuing program will be reimbursed by federal funds in the amount of $111,217 with a
local match in the amount of $45,386.00.
$1,023,769.00 for the Governor's School program to provide instruction in science and
math to high school students. This continuing program will be supported by state funds and
tuition collected from participating school districts.
$63,423.00 for the Child Development Clinic program to provide funds for the salary and
expenses of the educational coordinator at the clinic. This continuing program is one hundred
percent reimbursed by state funds.
$61,024.00 for the Child Specialty Services program to provide funds for the salary and
expenses of the educational coordinator. This continuing program is one hundred percen, t
reimbursed by state funds.
$111,785.00 for the Juvenile Detention Home program to provide funds for the salary
and expenses of the two educational coordinators. This continuing program is one hundred
percent reimbursed by state funds.
Excellence in Education
Members of Council
Page 2
June 16, 1998
$132,864.00 for the Preschool Incentive program to provide orientation and evaluation
for handicapped students who will be entering the public school system for the first time during
the fall. This continuing program is one hundred percent reimbursed by federal funds.
$139,180.00 for the Adult Basic Education program to provide funds for the education of
adults who have not completed high school. This continuing program is reimbursed by federal
funds in the amount of $116,480.00 with matching funds in the amount of $22,700.00.
$130,6.50.00 for the Apprenticeship program to provide on-the-job and classroom
vocational instruction for students in the apprenticeship program. This continuing program will
be funded by the state and fees paid by participants.
$327,793.00 for the Perkins Act program to provide funds for vocational instructors and
equipment. This continuing program is one hundred percent reimbursed by federal funds.
$60,173.00 for the Drug Free Schools program to provide funding for a student
assistance counselor at the secondary level to work with substance abuse issues. This continuing
program is one hundred percent reimbursed by federal funds.
$1,305,000.00 for the Flow Through program to provide aid for the education and
guidance of handicapped students. This continuing program is one hundred percent
reimbursed by federal funds.
$2,710,674.00 for the Title I Winter program to provide remedial reading, language arts
and mathematics instruction for students in targeted schools. This continuing program is one
hundred percent reimbursed by federal funds.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
r. Wilburn C. Dibling
r. James D. Grisso
Mrs. Ila Farris (with accounting details)
fRoanoke
Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Harry F. Davis
Charles W. Day
F. B. Webster Day
Sherman P. Lea
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
City School Board P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381 · Fax: 540-853-2951
June 16, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its June 9 meeting, the School Board requests the following
appropriations:
$225,000.00 for the Title I Even Start Family Literacy Grant to provide staff and funding
for parental and preschool workshops for family literacy efforts at the preschool and adult
education levels. This is a new program and one hundred percent reimbursed by federal funds.
$156,603.00 for the Title VI program to provide funds for the implementation of
innovative instructional program in the school district and to provide visiting teacher services.
This continuing program will be reimbursed by federal funds in the amount of $111,217 with a
local match in the amount of $45,386.00.
$1,023,769.00 for the Governor's School program to provide instruction in science and
math to high school students. This continuing program will be supported by state funds and
tuition collected from participating school districts.
$63,423.00 for the Child Development Clinic program to provide funds for the salary and
expenses of the educational coordinator at the clinic. This continuing program is one hundred
percent reimbursed by state funds.
$61,024.00 for the Child Specialty Services program to provide funds for the salary and
expenses of the educational coordinator. This continuing program is one hundred percent
reimbursed by state funds.
$111,785.00 for the Juvenile Detention Home program to provide funds for the salary
and expenses of the two educational coordinators. This continuing program is one hundred
percent reimbursed by state funds.
Excellence in Education
Members of Council
Page 2
June 16, 1998
$132,864.00 for the Preschool Incentive program to provide orientation and evaluation
for handicapped students who will be entering the public school system for the first time during
the fall. This continuing program is one hundred percent reimbursed by federal funds.
$139,180.00 for the Adult Basic Education program to provide funds for the education of
adults who have not completed high school. This continuing program is reimbursed by federal
funds in the amount of $116,480.00 with matching funds in the amount of $22,700.00.
$130,650.00 for the Apprenticeship program to provide on-the-job and classroom
vocational instruction for students in the apprenticeship program. This continuing program will
be funded by the state and fees paid by participants.
$327,793.00 for the Perkins Act program to provide funds for vocational instructors and
equipment. This continuing program is one hundred percent reimbursed by federal funds.
$60,173.00 for the Drug Free Schools program to provide funding for a student
assistance counselor at the secondary level to work with substance abuse issues. This continuing
program is one hundred percent reimbursed by federal funds.
$1,305,000.00 for the Flow Through program to provide aid for the education and
guidance of handicapped students. This continuing program is one hundred percent
reimbursed by federal funds.
$2,710,674.00 for the Title I Winter program to provide remedial reading, language arts
and mathematics instruction for students in targeted schools. This continuing program is one
hundred percent reimbursed by federal funds.
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. lee, Clerk
re
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ila Farris (with accounting details)
-~~ll Marsha W. Ellison, Chairman Charles W. Day
, Melindap,-[Payr)~,nVice Chairman F.B. Webster Day
Har~ F.:~,L~-?~-~ ~
: :~'' ; ~;r~ ~::. ShermanP. Lea
~Roanoke 'o. ""' ~7o. ~oi ;~.s, ·
Ci~ School BSa~U~ Honnoke, Virgini~ 2403~ · 540-853-238~ F~: 540-853-295]
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
June 16, 1998
Mrs. Mary F. Parker, CMC/AAE
City Clerk
City of Roanoke
Roanoke, VA 24011
Dear Mrs. Parker:
The enclosed appropriation requests should be placed on City Council's agenda
for the luly 6 meeting.
Thank you for your attention to this matter.
Sincerely,
Cindy H. Lee, Clerk
re
Enc.
cc: Mrs. Ila Farris
Excellence in Education
City of Roanoke
Roanoke, Virginia
Ju~ 6,1998
'98 Jill-2 P2:58
FROM:
SUBJECt.
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Request for Appropriation of School Fundsi
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate the following:
$225,000 for the Title I Even Start Family Literacy Grant to provide staff and funding
for parental and preschool workshops for family literacy efforts at the preschool and
adult education levels. This is a new program and one hundred percent reimbursed
by federal funds.
$156,603 for the Title VI program to provide funds for the implementation of innovative
instructional program in the school district and to provide visiting teacher services.
This continuing program will be reimbursed by federal funds in the amount of
$111,217 with a local match in the amount of $45,386.
$1,023,769 for the Governor's School program to provide instruction in science and
math to high school students. This continuing program will be supported by state
funds and tuition collected from participating school districts.
$63,423 for the Child Development Clinic program to provide funds for the salary and
expenses of the educational coordinator at the clinic. This continuing program is one
hundred percent reimbursed by state funds.
$61,024 for the Child Specialty Services program to provide funds for the salary and
expenses of the educational coordinator. This continuing program is one hundred
percent reimbursed by state funds.
$111,785 for the Juvenile Detention Home program to provide funds for the salary and
expenses of the two educational coordinators. This continuing program is one hundred
percent reimbursed by state funds.
$132,864 for the Preschool Incentive program to provide orientation and evaluation for
handicapped students who will be entering the public school system for the first time
during the fall. This continuing program is one hundred percent reimbursed by federal
funds.
Honorable Mayor and Members
of City Council
July 6, 1998
Page 2
$139,180 for the Adult Basic Education program to provide funds for the education of
adults who have not completed high school. This continuing program is reimbursed
by federal funds i the amount of $116,480 with matching funds in the amount of
$22,700.
$139,650 for the Apprenticeship program to provide on-the-job
vocational instruction for students in the apprenticeship program.
program will be funded by the state and fees paid by participants.
and classroom
This continuing
$327,793 for the Perkins Act program to provide funds for vocational instructors and
equipment. This co~tinuing program is one hundred percent reimbursed by federal
funds.
$60,173 for the Drug Free Schools program to provide funding for a student assistance
counselor at the secondary level to work with substance abuse issues. This continuing
program is one hundred percent reimbursed by federal funds.
$1,305,000 for the Flow Through program to provide aid for the education and
guidance of handicapped students. This continuing program is one hundred percent
reimbursed by federal funds.
$2,710,674 for the Title I Winter program to provide remedial reading, language arts
and mathematics instruction for students in targeted schools. This continuing
program is one hundred percent reimbursed by federal funds.
We recommend that you concur with this request of the School Board.
JDG/AHA/pac
Attachments
c: Senior Accountant
Mary F. Parker, CMC/AAE
cay C~rk
CITY OF ROANOKE
Office of the City Clerk
July 9, 1998
File #293
Sandra H. Eakin
Deputy C~y Ck, rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33898-070698 authorizing an agreement with the
Roanoke Valley Convention and Visitors Bureau for the purpose of increasing tourism in
the Roanoke Valley, in an amount not to exceed $525,000.00 without further Council
authorization. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 114 Market Street, S. W., Roanoke, Virginia 240111
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief of Economic Development
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33898-070698.
A RESOLUTION authorizing an agreement with the Roanoke Valley Convention and
Visitors Bureau for the purpose of increasing tourism in the Roanoke Valley.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized to execute and attest, respectively, an agreement with the Roanoke Valley Convention and
Visitors Bureau, for a term of one year, unless sooner terminated in accordance with the provisions
of the agreement, for the purpose of increasing tourism and marketing the Roanoke Valley as a
regional destination for convention, conference, leisure, and business travel, all as more particularly
set forth in the City manager's report to this Council dated July 6, 1998.
2. The contract amount authorized by this resolution shall not exceed $525,000 without
further Council authorization.
3. Said agreement shall be in such form as is approved by the City Attorney.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 9, 1998
File t~60-293
Sandra H. Eakin
Deputy C~y Ck~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, Council Member White requested that you conduct a study as to the most
effective and efficient manner of delivering services with the $525,000.00 appropriation by
the City to the Roanoke Valley Convention and Visitors Bureau, and that a report be
submitted to Council during 1999-2000 budget study.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
pc: David L. Kjolhede, Executive Director, Roanoke Valley Convention and Visitors
Bureau, 114 Market Street, S. W., Roanoke, Virginia 240111
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Phillip F. Sparks, Chief of Economic Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
N:tCKLOI~AGENDAg~JULY~.W~D
July 6, 1998
CITY
'98 I!!!:~23 n?'/i
Honorable Mayor David A. Bowers
and Members of City Council
Dear Mayor and Council Members:
Subject:
Roanoke Valley Convention and Visitors Bureau
I. BACKGROUND:
ho
City Council adopted an annual operating budget which included $525,000 to the
Roanoke Valley Convention and Visitors Bureau (RVCVB) for FY 98/99.
City Council requests assistance from the RVCVB in marketing and selling
Roanoke and desires assurance that the funds will be used for these purposes.
City Administration has negotiated an agreement (attached) with the RVCVB to
assure that the City's funds be used for these purposes.
II. CURRENT SITUATION:
ho
RVCVB will submit, for approval by the City Manager, a budget setting forth the
anticipated expenditures of City funds involved, no later than August 14, 1998.
III. ISSUES:
IVo
A. Funding for RVCVB.
B. Timing.
C. Economic Development.
ALTERNATIVES:
City Council authorize four payments of $131,250 each to the RVCVB and
authorize the City Manager to execute an agreement which provides for a term of
one year with RVCVB for the express purpose of marketing the Roanoke Valley
as a regional destination for convention, conference, leisure and business travel.
This Agreement contains a mutual indemnity clause and is similar to the one used
in the past.
1. Funding is available in the Fiscal Year 1998/99 General Fund budget.
Timing would allow the City to continue to make payments to the RVCVB
as provided for in the proposed agreement.
Mayor and Members of City Council
July 6, 1998
Page 2
3. Economic Development would be enhanced.
City Council not approve the payment or not authorize the City Manager to
execute an agreement with the RVCVB for the express purpose of marketing the
Roanoke Valley as a regional destination for convention, conference, leisure and
business travel.
1. Funding of the RVCVB would be jeopardized.
Timing would not allow the City to continue to make payments to the
RVCVB as provided for in the proposed agreement.
Economic Development would be negatively impacted due to lack of
marketing and promotional activity.
V. RECOMMENDATION:
City Council authorize four payments totaling $525,000 to the RVCVB and authorize the
City Manager to execute an agreement which provides for a term of one year with
RVCVB for the express purpose of marketing the Roanoke Valley as a regional
destination for convention, conference, leisure and business travel.
Respectfully submitted:
W. Robert Herbert
City Manager
WRH/D~:kdc
cc: Director of Finance
City Attorney
Manager, Management and Budget
Chief of Economic Development
Director, RVCVB
AGREEMENT
THIS AGREEMENT, dated July 1, 1998, is by and between the ROANOKE VALLEY CONVENTION
AND VISITORS BUREAU, a corporation organized under the laws of the Commonwealth of Virginia
(hereinafter "RVCVB") and the CITY OF ROANOKE, a municipal corporation of the Commonwealth of
Virginia (hereinat~er "City").
WHEREAS, the RVCVB is a "REGIONAL DESTINATION MARKETING ORGANIZATION" whose
mission is to market the entire Roanoke Valley as an exciting destination for Convention and Leisure travel;
WHEREAS, the City is the largest contributor and with its concentration of hotels, conference center,
convention facilities, shopping, dining and attractions, realizes enhancement of its tax revenues as a result of the
RVCVB marketing efforts;
WHEREAS, the City desires to render aid and provide support to the RVCVB to assist in the promotion
of the Roanoke Valley as a destination or meeting site for Visitors, including tourists, conventions and meeting
groups, special event visitors and commercial travelers;
WHEREAS, the City desires to donate $525,000 for the express purpose of increasing tourism activities;
WHEREAS, the City desires to formalize its relationship with RVCVB in an effort to increase the
revenue enhancement derived from tourism activity; and
WHEREAS, the City desires to assure that its donation of funds be used for these purposes.
THEREFORE, in consideration of the mutual promises hereinafter set forth, the parties do hereby agree
as follows:
1. Term. The term of this Agreement shall be for a one year period, from July 1, 1998 through June 30,
1999.
2. Services. Funds made available to RVCVB by the City will be applied to provide additional services
resulting directly or indirectly in income producing activities, including but not limited to:
(a) Direct sales programs.
(b) Sales promotions.
(c)
(d)
(e)
(0
(g)
(h)
Servicing conventions.
Marketing/communications.
Identify product need (new and improved facility and attractions).
Coordination with other City and Civic agencies and businesses involved in the growth of
the Roanoke Valley.
Staff and run a Visitors' Center.
Promote and sell the Roanoke Valley as a convention and tourist destination.
3. Work Program/Budget. No later than August 14, 1998, the RVCVB shall submit to the City
Manager for approval a work program, marketing plan and budget setting forth in reasonable detail the activities
planned for the year and the anticipated expenditures of City funds involved. The marketing plan shall be in
sufficient detail as to determine the strategy RVCVB will be pursuing in promoting and selling the Roanoke
Valley as a destination for group meetings, i.e. conferences and conventions as well as tourists. The City
Manager shall approve or otherwise respond to the proposed work program, marketing plan and budget no later
than August 21, 1998 in order that any necessary modifications be settled upon on or before August 31, 1998.
Monthly reports outlining progress on convention sales, tourism activities and groups booked, bus tour activity,
bookings and other information as deemed to be necessary shall be submitted by the RVCVB to the City's Chief
of Economic Development. The lack of any written response by the City's Chief of Economic Development
requesting redirection of efforts within ten (10) days of receipt of each monthly report, will denote satisfaction
with RVCVB efforts.
4. Funding. The City agrees to provide funding to RVCVB in the amount of Five Hundred Twenty-
Five Thousand Dollars ($525,000.00). The total amount shall be paid quarterly in equal payments of
$131,250.00 on or before the last day of July 1998, September 1998, December 1998 and March 1999.
5. Subcontracting. It is understood that RVCVB may from time to time contract with firms and
individuals for the acquisition of goods or services in the furtherance of the activities contemplated by this
Agreement. RVCVB shall not enter into any contract relating to activities contemplated by this Agreement or
in'~olving the expenditure of funds provided to RVCVB by the City Under this Agreement, where the amount of
such contract is $5,000 or more, without written authorization of the City Manager unless the nature of the
goods or services to be acquired were disclosed in the work program or annual plan and budget submitted for the
year.
6.
Books and Records, Audits. RVCVB shall keep accurate books and records. Both monthly P&L
and Income Statements as well as an audited financial statement shall be made available to the City upon request.
Additionally, RVCVB shall make such books and records available to the Municipal Auditor of the City or other
independent auditor selected by the City during its regular office hours.
7. Contacts with Prospective Clients. As specified in paragraph 3, the RVCVB shall inform the
City's Chief of Economic Development on a regular basis of work inprogress at the RVCVB. A representative
from the City shall have the fight to be present at any formal bid presentations made to any potential group
meeting or business meeting.
8. Board of Directors. Upon the execution of this Agreement, City Council shall appoint one of its
members and one other person as members of the Board of Directors of the RVCVB; such appointees shall have
full voting fights and privileges during the term of this Agreement and shall serve on the Board at the pleasure of
City Council. In addition, the City Manager, the City's Chief of Economic Development, the Chairman of the
Hotel Roanoke Conference Center Commission or his designee, and the Chairman of the Roanoke Civic Center
Commission or his designee, shall be members of the Board, with full voting rights and privileges during the term
of this Agreement.
9. Indemnification. Each party shall indemnify and hold harmless the other party, its officers, agents
and employees, from any and all claims, legal actions and judgements advanced against it or its officers, agents or
employees, and for expenses it may incur in this regard, arising out of the other's negligent acts or omissions,
with respect to carrying out this Agreement.
10. Insurance. RVCVB shall obtain and maintain during the life of this Agreement a policy or policies
of commercial general liability insurance with an insurance company or companies licensed to do business in
V,:"ginia, which policy or policies shall provide coverage with respect to claims arising out of the subject matter
of this Agreement. The amount of such insurance shall not be less than $1,000,000. RVCVB shall also obtain
and maintain during the life of this Agreement Directors and Officers Liability insurance in the amount of
$1,000,000 per occurrence providing coverage, including defense cbsts, with respect to claims arising out of the
subject matter of this Agreement. All such policies shall be occurrence policies and shall name the City of
Roanoke, its officers, agents, employees and representatives as additional insureds under the commercial general
liability policy and, if possible, under the Directors and Officers Liability policy. RVCVB shall provide the City
with certificates of insurance for each of the above policies and each certificate shall contain substantially the
following statement: "The insurance coverage provided by this certificate shall not be canceled or materially
altered except after thirty (30) days written notice has been provided to the City of Roanoke."
11. Assignment. Neither the City nor RVCVB may assign its rights or obligations hereunder without
the prior written consent of the other.
12. Notices. Any notices required by the terms of this Agreement shall be deemed to have been given
when delivered in person to or deposited in the U.S. mail, postage prepaid, addressed:
(a) If to the City:
City Manager
City of Roanoke
Municipal Building, Room 364
215 Church Avenue, S.W.
Roanoke, Virginia 24011
(b) If to the RVCVB:
Executive Director
Roanoke Valley Convention and Visitors Bureau
Marketplace Center
114 Market Street
Roanoke, Virginia 24011
or at such other address as each party may designate for itself by giving at least five (5) days prior written notice.
13. Nondiscrimination.
A. During the performance of this contract, the RVCVB agrees as follows:
1. RVCVB will not discriminate against any subcontractor, employee or applicant for
employment because of race, religion, color, sex, or national origin, except where religion,
sex, or national origin is a bona fide occupational qualification reasonably necessary to the
normal operation of the contractor. RVCVB agrees to post in conspicuous places,
available to employees and applicants for employment, notices setting forth the provisions
of this nondiscrimination clause.
2. RVCVB, in all solicitations or advertisements for employees placed by or on behalf of
RVCVB will state that RVCVB is an equal employment opportunity employer.
3. Notices, advertisements and solicitations placed in accordance with federal law, rule or
regulation shall be deemed sufficient for the purpose of meeting the requirements of this
section.
B. RVCVB will include the provisions of the foregoing subparagraph (A)(1), (2) and (3), in every
subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding
upon each subcontractor or vendor.
14. Termination. The City may terminate this Agreement at any time ifRVCVB applies funds paid to
RVCVB by the City for any purpose other than the purposes contemplated by this Agreement, provided that
reasonable notice and opportunity to cure shall first be afforded. Upon termination of this Agreement, the
number of City representatives on the Board of Directors of RVCVB shall be reduced to two (2). In such event,
the City Manager shall designate the City's representatives to remain on the Board or in the event the City
Manager does not so designate within 14 days of termination of the contract, the President of RVCVB shall
make the designation.
15. Duplicate Originals. This Agreement may be executed in duplicate, each of which shall be
deemed to be an original and all of which will be deemed to represent one and the same Agreement.
5
16. Nonwaiver. RVCVB agrees that the City's waiver or failure to enforce or require performance of
any term or condition of this Agreement or the City's waiver of any particular breach of this Agreement by
RVCVB extends to that instance only. Such waiver or failure is not and shall not be a waiver of any of the terms
or conditions of this Agreement or a waiver of any other breaches of the Agreement by RVCVB and does not
bar the City from requiting RVCVB to comply with all the terms and conditions of the Agreement and does not
bar the City from asserting any and all rights and/or remedies it has or might have against RVCVB under this
Agreement or by law.
17. Cooperation. Each party agrees to cooperate with the other in executing any documents
necessary to carry out the intent and purpose of this Agreement.
18. Entire Agreement. This Agreement constitutes the efitire agreement between the parties and
supersedes all prior agreements between the parties. No amendment to this Agreement will be valid unless made
in writing and signed by the appropriate parties.
IN WITNESS WHEREOF, the City and the RVCVB have caused this Agreement to be executed and
sealed by their respective authorized representatives.
ATTEST:
CITY OF ROANOKE
Mary F. Parker, City Clerk
ATTEST:
W. Robert Herbert, City Manager
ROANOKE VALLEY CONVENTION
AND VISITORS BUREAU
Title:
By:
Title:
Approved as to form:
Appropriation & Funds required for this
Contract certified:
City Attorney
Director of Finance
Approved as to execution
Account No.
City Attorney
Date:
Mary F. Parker, CMCIAAE
C~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 9, 1998
File f~60-247-258
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33900-070698 approving the annual operating
budget of the Hotel Roanoke Conference Center Commission for fiscal year 1998-99, with
the City share of operating subsidy being established at $175,000.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Deborah J. Moses, Executive Director, Hotel Roanoke
COmmission
Barry L. Key, Manager, Office of Management and Budget
Conference
Center
H:~AGENDAgS~JULY6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33900-070698.
A RESOLUTION approving the annual operating budget of the Hotel Roanoke
Conference Center Commission for Fiscal Year 1998-1999.
WHEREAS, §21 of the Hotel Roanoke Conference Center Commission Act (Chapter
440 of 1991 Acts of Assembly) requires that each participating party approve the
Commission's proposed operating budget for the forthcoming fiscal year;
WHEREAS, the Commission has submitted to this Council a proposed operating
budget showing estimated revenues in the amount of $3,095,925 and expenses in the amount
of $2,797,904 for Fiscal Year 1998-1999, with the City share of operating subsidy being
established at $175,000; and
WHEREAS, this Council desires to approve such proposed budget;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
annual operating budget for the Hotel Roanoke Conference Center Commission for Fiscal
Year 1998-1999, a copy of which is attached to the City Manager's report to this Council,
dated July 6, 1998, with the City share of operating subsidy being established at $175,000,
is hereby approved.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
cay Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 9, 1998
File f~60-247-258
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33899-070698 amending and reordaining certain
sections of the 1998-99 Hotel Roanoke Conference Center Commission Fund
Appropriations, providing for appropriation of $350,000.00 to the Conference Center
agency fund. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc: Deborah J. Moses, Executive Director, Hotel Roanoke Conference
Commission
Barry L. Key, Manager, Office of Management and Budget
Center
H:~N3ENDAE~,JULY~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33899-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Hotel
Roanoke Conference Center Commission fund Appropriations, and providing for an
emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Hotel Roanoke Conference Center Commission Fund
Appropriations, be, and the same are hereby, amended and reordained to read as follows,
in part:
Appropriations:
Operating
Personal Services (1) .......................................
Contractual Services (2) .....................................
Other Charges (3-5) ........................................
$ 350,000
41,000
75,000
234,000
Revenue:
Non-Operating
City Contribution (6) .........................................
Virginia Tech Contribution (7) .................................
$ 350,000
175,000
175,000
1 ) Regular Employee
Salaries
2) Fees for Professional
Services
3)' Training and
Development
4) Administration
( 010-002-9500-1002)
(010-002-9500-2010)
(010-002-9500-2044)
(010-002-9500-2092)
41,000
75,000
6,000
5,000
5) Conference Center
OPerations -
Working Capital
6) City Contribution
7) Virginia Tech
Contribution
(010-002-9500-2091)
(010-002-1234-1125)
(010-002-1234-1128)
$ 223,000
175,000
175,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
REOEIYF. E
CITY CL~2'~g ~:' :'i
'98 JUL -1 P2:38
July 6, 1998
Report No. 98-16
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Hotel Roanoke Conference Center Commission
Budget 1998-99
BACKGROUND
City Council authorized the establishment of an Agency Fund entitled
"Hotel Roanoke Conference Center Commission" on July 27, 1992.
Operatin,q bud,qet for the Hotel Roanoke Conference Center Commission
(HRCCC) must be approved by Roanoke City Council and the Virginia
Tech Board of Visitors as per Sections 21B and C of the Hotel Roanoke
Conference Center Commission Act. The operating subsidies are to be
equally divided between the City of Roanoke and Virginia Tech.
Co
HRCCC adopted an operating budget (Attachment A) for FY 98-99 on
June 25, 1998. This budget is intended to cover the operating expenses
of the Conference Center operations as managed by Doubletree Hotels,
Inc.
Do
Virginia Tech Board of Visitors approved their subsidy amount of
$175,000 at their meeting on April 24, 1998.
City of Roanoke General Fund Bud,qet adopted May 11, 1998 included
the City's subsidy amount of $175,000.
II. ISSUES
A. Fundin.q
The Honorable David A. Bowers, Mayor
and Members of City Council
July 6, 1998
Page Two
B. Legal
C. Timing
III. ALTERNATIVES
A. City Council authorize the following action:
Approve Hotel Roanoke Conference Center Commission budget
for FY 98-99 (Attachment A).
Appropriate $350,000 to the Conference Center Agency Fund
accounts to be established by the Director of Finance for
Conference Center Commission administrative support and other
expenses and establish revenue estimates of $175,000 each for
the City and Virginia Tech contributions (Attachment A).
Fundinq in the amount of $175,000 is available in the
General Fund Dues, Memberships and Affiliations account
(001-002-7220-3755).
bo
Legal requirements of the Roanoke Conference Center
Commission Act will be met.
Timing is important to continue Conference Center
operations for the FY 98-99 fiscal year.
City Council not authorize the approval of the Conference Center
Commission budget nor the appropriation of funds to the Conference
Center Agency fund.
Fundin.q obligation by the city to pay 50% of the Conference Center
Commission operating expenses and subsidies would not be met.
Le,qal requirements of the Roanoke Conference Center
Commission Act would not be met.
Timing delay will impact day-to-day operations of the Conference
Center.
The Honorable David A. Bowers, Mayor
and Members of City Council
July 6, 1998
Page Three
IV. RECOMMENDATION
City Council concur in Alternative A authorizing the following:
Approve Hotel Roanoke Conference Center Commission operating
budget for FY 98-99 (Attachment A).
Appropriate $350,000 to the Conference Center agency fund
accounts as established by the Director of Finance for Conference
Center administration support and other expenses. Establish
revenue estimates of $175,000 each for the City and Virginia Tech
contributions.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/DJM/ctf
Attachment
CC;
Director of Finance
City Attorney
Manager, Office of Management and Budget
Executive Director, Hotel Roanoke Conference Center Commission
Hotel Roanoke Conference Center Commission
Budget FY 98-99
Conference Center
Commission
Conference Center
Operations
REVENUE
Conference Center Operating
Virginia Tech Contribution
City of Roanoke Contribution
TOTAL REVENUE
175,000
175,000
$ 350,000
$ 3,095,925
EXPENSES
Conference Center Expenses
Commission Personal Services
Fees for Professional Services
Training and Development
Operations
FFE / Capital Reserve
TOTAL EXPENSES
41,000
75,000
6,000
5,000
223,000
350,000
$ 2,735,985
61,919
$ 2,797,904
NET OPERATING INCOME $ - $ 298,021
flotel Roanoke Confe eflce Cente Commissio
John H. Parrott, Chairman
Minnis E. Ridenour, Vice Chairman
Raymond D. Smoot. Jr., Secretary
James D. Grisso, Treasurer
W. Robert Herbert
Dixon B. Hanna
Deborah J. Moses, Director
'98 J/.!!.-7 P3:58
July 6, 1998
Mayor David A. Bowers and
Members of Roanoke City Council
Roanoke, Virginia
SUBJECT: Hotel Roanoke Conference Center Commission Budget
Review FY 98-99
Dear Mayor Bowers and Members of Council,
This letter is in response to your inquiries today concerning specific line
items contained in the FY 98-99 Budget for the Hotel Roanoke Conference Center
Commission. I am pleased to response to your request for actual monies expended
over the last fiscal year for the line item of "Professional Services."
The anticipated expenses for professional services are based upon the
additional professional fees which the Commission has incurred this year due to the
pending litigation instituted by the Commission to deal with problems with the
Conference Center Building. I anticipate that these investigations and legal issues will
carry over into the 98-99 fiscal year before they are resolved.
215 Church Avenue, $.W., Room 364, Roanoke, Virginia 24011
(540) 853-1170 - Telephone
(540) 853-1138 - Facsimile
PAGE-2 Hotel Roanoke Conference
Center Commission Budget
July 6, 1998.
EXPENDITURES
CATEGORIES
ADOPTED FY97-98 SPENDING
THRU 5/98
FORECAST EXPEND
FY 98-99
Personal Services $ 38,156 $32,778 $41,000
Professional Services 50,000 49,655 75,000
As Follows:
1. Legal Counsel 22,226 30,000
2. External Audit 7,500 7,500
3. Geotech & Engineering 11,690 31,500
4. Various Misc. Expenses 8,240 6,000
Training and Development 7,000 2,800 6,000
Operations 5,500 602 5,000
FFE/Capital 249,344 3,381 223,000
TOTAL $350,000 $ 89,216* $350,000
EXPENDITURES
*Expenses for June,98 will
not be reflected
PAGE-3 Hotel Roanoke Conference
Center Commission Budget
July 6, 1998
I hope that this information has been fully responsive to your request. I
would be more than happy to reply to any other questions you may have concerning
this or other matters pertaining to the Hotel Roanoke Conference Center Commission.
Sincerely,
Deborah J. Moses
Director, Hotel Roanoke
Conference Center Commission
c: W. Robert Herbert, City Manager
John H. Parrott, Chairman, Hotel Roanoke Conference Center Commission
James D. Grisso, Director of Finance
~ Mary F. Parker, City Clerk
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 9, 1998
File #236
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33901-070698 authorizing execution of
administrative agreements and any necessary amendments thereto with Fifth District
Employment and Training Consortium, Total Action Against Poverty, Blue Ridge
Independent Living Center, Inc., .The Chamber of Commerce Small Business Development
Center and Habitat for Humanity in The Roanoke Valley for implementation of various
Community Development Block Grant programs. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
W. Robert Herbert
July 9, 1998
Page 2
pc:
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium
Theodore J. Edlich, Executive Director, Total Action Against Poverty, 145 Campbell
Avenue, S. W., Roanoke, Virginia 24011
Karen B. Michalski, Executive Director, Blue Ridge Independent Living Center, Inc.,
1502-D Williamson Road, N. E., Roanoke, Virginia 24012
Amy C. Moore, Executive Director, Habitat for Humanity in The Roanoke Valley,
1701 Cleveland Avenue, S. W., Roanoke, Virginia 24016
lan Webb, Vice-President/Director, The Chamber of Commerce Small Business
Development Center, 212 S. Jefferson Street, Roanoke, Virginia 24011
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Ak, em, Budget Administrator, Office of Management and Budget
Phillip F. Sparks, Chief, Economic Development
Charles A. Harlow, Grant Monitor, Grants Compliance
H:~,GENDAgSMULYS.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33901-070698.
A RESOLUTION authorizing the City Manager or Assistant City
Manager to execute administrative agreements and any necessary
amendments thereto
implementation of
programs.
with five (5) separate agencies for
various Community Development Block Grant
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. That the City Manager or the Assistant City Manager, and
the City Clerk, are hereby authorized, for and on behalf of the
City, to execute and attest, respectively, five (5) separate
administrative agreements, and any necessary amendments thereto,
within the limits of funds set forth and for the purposes specified
in the City Manager's report to this Council dated July 6, 1998,
and the attachments thereto.
2. The form of the agreements and any necessary amendments
shall be in form approved by the City Attorney.
ATTEST:'
City Clerk.
REOEI\,E.P
July 6, 1998
98-17
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Community Development Block Grant (CDBG) Contracts for
Services with five (5) agencies.
I. Background:
Ao
Section 2-124 of the City Code authorizes the City Manager to
execute any and all documents, and amendments thereto, relating to
any grant funds, or subgrants of funds to subrecipients, which are the
subject of subsection (a) of this section, and the conditions therein, up
to twenty-five thousand dollars ($25,000).
A8 part of the HUD Entitlement Consolidated Plan application,
approved by Council on May 11, 1998 by Resolution No.33830-
051198 City Council authorized the following grants for the following
agencies:
1. Fifth District Employment & Training Consortium
a. Business Training Initiative - $38,000
Scope of Services: Provide approximately 10
employability development sessions benefiting
approximately 65 Iow/mod income persons, covering
topics such as interview skills, and resume writing. It will
also provide specialized job training to employees in
private sector businesses to help meet the needs of the
employers.
2. Total Action Against Poverty
a. Transitional Living Center - $38,600
Scope of Services: Provide long-term supportive housing
and comprehensive case management services to
approximately 60 people to enable homeless families and
Members of Council
Page 2
individuals become self-supporting.
3. Blue Ridge Independent Living Center. Inc.
a. Empowering Individuals with Disabilities - $33,000
b. Scope of Services: Provide assistance to individuals with
disabilities in home rehab modifications and to purchase
assistive devices to aid in daily living.
4. Habitat for Humanity
a. Perry Park - $100,000
b. Scope of Services: Provide infrastructure improvements
required as part of the construction of housing in the
Perry Park project.
5. The Chamber of Commerce Small Business Development Center
a. Small Business Development Center - $125,000
b. Scope of Services: Provide two financial development
specialists who will render technical assistance to new
and expanding small businesses, resulting in the creation
of jobs for Iow and moderate income persons, economic
stimulation to areas of poverty concentration and/or
services to Iow and moderate income areas in the City.
C. HUD approval of the City's FY 1998-99 CDBG Application is
forthcoming. The letter of approval is pending the routine
Congressional release process.
D. City Council authorized the acceptance of the 1998-99 HUD
Entitlement and Appropriation of Funds for CDBG Activities on June
1 5, 1998 by Ordinance No. 33874-061 598 and Resolution No.
33875-061598.
Current Situation:
A. The proposed pro!ects will provide public service, housing,
employment training, and micro-enterprise assistance.
II.
Members of Council
Page 3
Administrative Agreements are necessary for the funds to be obligated
to these projects. The respective Agreements between the City
("Grantee") and each agency ("Subgrantee") will contain the following
provisions and will be in form approved by the City Attorney:
Time of Performance: This Agreement shall be for the period of
July 1, 1998 through June 30, 1999.
Indemnification: Subgrantee agrees and binds itself and its
successors and assigns to indemnify, keep hold the City and its
officers, employees, agents, volunteers and representatives free
and harmless from any liability on account of any injury or
damage of any type to any person or property growing out of or
directly or indirectly resulting from any act or omission of
Subgrantee including: (a) Subgrantee use of the streets or
sidewalks of the City or other public property; (b) the
performance under this Agreement; (c) the exercise of any right
or privilege granted by or under this Agreement; or (d) the
failure, refusal or neglect of Subgrantee to perform any duty
imposed upon or assumed by Subgrantee by or under this
Agreement. In the event that any suit or proceeding shall be
brought against the City or any of its officers, employees,
agents, volunteers or representatives at law or in equity, either
independently or jointly with Subgrantee on account thereof,
Subgrantee upon notice given to it by the City or any of its
officers, employees, agents, volunteers or representatives, will
pay all costs of defending the City or any of its officers,
employees, agents, volunteers or representatives in any such
action or other proceeding. In the event of any settlement or
any final judgement being awarded against the City or any or its
officers, employees, agents, volunteers or representatives,
either independently or jointly with Subgrantee then Subgrantee
will pay such settlement or judgement in full or will comply with
such decree, pay all costs and expenses of whatsoever nature
and hold the City or any of its officers, employees, agents,
volunteers or representatives harmless therefrom.
Co
Agreements will not be executed on behalf of the City until the City
receives the approval letter from HUD, nor without the certification of
the Director of Finance that funding is available. No funding will be
expended under the contract until the contract is fully executed by all
parties.
Members of Council
Page 4
D.
III.
1.
2.
3.
4.
City will acquire no interest in real estate as a result of any
Agreement.
Issues:
Cost to the City
Funding
Community development obiectives
Compliance with applicable ob!ectives
IV.
Alternatives:
Ao
Authorize the City Manao_er, or the Assistant Cit_v Mana_oer, to
execute, and the City Clerk to attest. Ao_reements and amendments
thereto, if necessary, with above-referenced agencies, approved as to
form by the City Attorney, within the limits of funds set forth in this
report for the purposes specified herein.
1. Cost to the Cit.v will be $351.600 in CDBG funds.
2. Fundin_o is available in the following Account Nos.:
Fifth District Employment & Training C0nsortium -
Business Training Initiative
035-099-9938-5263
Total A~tion Ao_ainst Poverty
Transitional Living Center
035-099-9938-5155
38,000
38,600
Blue Rid_oe Independent Livin_o Center. Inc. -
Empowering Individuals with Disabilities
035-099-9920-5057
035-099-9938-5057
$25,000
8,000
Members of Council
Page 5
Habitat for Humanity
Perry Park
035-097-9720-5106
$100,000
The Chamber of Commerce Small Business Development Center
Small Business Development Center
035-099-9930-5021 $125,000
.,
Community development objectives will be addressed by
providing programs which meet the needs identified by the
citizens at the Consolidated Plan public meetings held on
January 8, 1998 and March 24, 1998 and will maintain
consistency with the Annual Update to the Consolidated Plan.
Compliance with applicable regulations is assured through
contract review by the City Attorney's Office and project
monitoring by the City's Office of Grants Compliance.
Do not Authorize the City Manager to execute the Agreements as set
forth in Section I. A.
1. Cost to the City will be nothing.
2. Funding will remain available.
3. Community development objectives, as stated in the approved
Annual Update to the Consolidated Plan will not be achieved,
therefore programs will not be provided.
4. Compliance with a_Dplicable regulations would not be an issue.
Members of Council
Page 6
V. Recommendation:
It is recommended that City Council concur in Alternative A and authorize the
¢itv Manao_er, or the Assistant City Mana_oer, to execute, and the City Clerk
to attest, the CDBG Agreements and amendments thereto, if necessary, with
above-referenced agencies, approved as to form by the City Attorney, within
the limits of funds set forth in this report for the purposes specified herein.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/vst
cc: Assistant City Manager
City Attorney
Director of Finance
Director of Human Development
Budget Administrator
Chief of Economic Development
Office of Grants Compliance
Administrator FDETC
Executive Director of Total Action Against Poverty
Executive Director of Blue Ridge Independent Living Center, Inc.
Executive Director of Habitat for Humanity
Executive Director of The Chamber of Commerce Small Business
Development Center
ATTACHMENT
The following is a brief historical description of each of the following agencies listed
in the report:
Fifth District Employment & Training Consortium
Business Training Initiative - During the 1996-97 program year, this program received
$49,941 in CDBG funds, providing job readiness instruction, interviewing skill and job
search assistance to 40 individuals and assisting 7 employers. During the 1997-98 year,
this program received $35,400 in CDBG funds and served 62 Iow/moderate income
individuals and 27 employers, as of May 31, 1998.
Total Action Against Poverty
Transitional Living Center (TLC) - TLC has been in operation for over nine years. Housing
and supportive services have been provided for over 2,500 homeless persons, most of
whom are now living independently and remain in homes of their own. During the 1997-
98 year, this program received $17,000 in CDBG funds for emergency repairs to the TLC
facility. This funding of $38,600 in CDBG funds will provide funding for staff and
operational for a 2 month period, while an application for long-term federal funding is
being reviewed by HUD.
Blue Ridge Independent Living Center. Inc.
Empowering Individuals with Disabilities - During the 1996-97 program year, this program
received $21,875 in CDBG funds, serving a total of 24 Iow/mod income individuals with
assistive devices and home modifications. During the 1997-98 year, this program
received $24,163 in CDBG funds and served 29 Iow/mod individuals as of May 31, 1998.
Habitat for Humanity
Perry Park - This project began in 1995. $264,000 in HOME funds has been provided for
the acquisition, clearing and development of the specified lots within the Project area.
This funding of $100,000 in CDBG funds is to provide remaining infrastructure
improvements required as part of the construction of housing in the Perry Park Project
area.
The Chamber of Commerce Small Business Development Center
Small Business Development Center (SBDC) - the Roanoke Regional Chamber Small
Business Development Center was the number one SBDC in the Commonwealth of
Virginia. In helping to facilitate $16 million in capital investment, the SBDC served 178
clients and created, retained or stabilized 720 jobs. The SBDC continues to work toward
expanding their capacity to increase new and expanding businesses' access to private
capital financing. This $125,000 in CDBG funds will enable the SBDC to hire 2 financial
development specialists, who will provide technical assistance to new and expanding
businesses. This will result in job creation for Iow and moderate income persons and will
stimulate economic development in areas of poverty concentration in the City.
2
Mary F. Parker, CMCIAAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #102-405
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33902-070698 authorizing execution of Amendment
No. 2 to the City's agreements with Hayes, Seay, Mattern & Mattem, Inc., and Mattern &
Craig, Inc., for additional engineering services to be performed in connection with the
Bddge Inspection Program. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
David A. Morgan, General Manager, Valley Metro, 1108 Campbell Avenue, S. E.,
Roanoke, Virginia 24013
H:~AGENDAgSUULY~,WPO
W. Robert Herbert
July 13, 1998
Page 2
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Matt Wynn, Operations Manager, Parking Garages
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA~JULY6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33902-070698.
A RESOLUTION authorizing the execution of Amendment No. 2 to the City's agreement
with Hayes, Seay, Mattem & Mattem, Inc.; and authorizing the execution of Amendment No. 2 to
the City's agreement with Mattem & Craig, Inc., for additional engineering services to be performed
in connection with the Bridge Inspection Program.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, upon form approved by the City Attorney, Amendment No. 2 to the City's
Agreement with Hayes, Seay, Mattern & Mattern, Inc., dated July 15, 1996, in order to provide
additional engineering services in connection with the Bridge Inspection Program.
2. Such agreement shall provide for the services set forth in the City Manager's report
1998, and the cost of those additional services shall be in the amount of
to Council dated July 6,
$78,400.
3.
The City Manager or the Assistant City Manager is hereby authorized to execute, on
behalf of the City, upon form approved by the City Attorney, Amendment No. 2 to the City's
Agreement with Mattem & Craig, Inc., dated June 14, 1996, in order to provide additional
engineering services in connection with the Bridge Inspection Program.
4. Such agreement shall provide for the services set forth in the City Manager's report
to Council dated July 6, 1998, and the cost of those additional services shall be in the amount of
$67,200.
ATTEST:
City Clerk.
RECEI',EP
i '98 J!1 25 8:47
Honorable Mayor and Members o~ City Council
Roanoke, Virginia ~
Dear Mayor Bowers and Members of CitySouncih
SUBJECT: BRIDGE INSPECTION PROGI~A~/I
AMENDMENT NO. 2 TO AGREEMENTS
YEAR 3 OF 3
Council Report No. 98-149
July 6, 1998
FOR CONSULTANT SERVICES
I. Background:
1978 Surface TransDgrtatign ACt enacted by Congress requires that all bridges,
including "off Federal Aid System" structures, must be included in the bi-annual
inspection program.
SuDDlementarv Bridge Inspection Reports are required on sixty-nine (69)
structures in the City of Roanoke this year. Forty (40) structures are inspected
annually while twenty-nine (29) structures are inspected bi-annually.
Inspection of two (2) parking structures is required this year by prudent
engineering practices.
InsoectiQn of fifteen (15) overhead sign structures is required this year by
prudent engineering practices.
Jefferson Street Old Pedestrian Underpa~$ under Norfolk Southern Railway is
to be inspected annually per agreement with railroad.
Fo
Cit_v Council, on July 15, 1996, Ordinance //33039-071596 authorized
Agreements for Consultant Services for 3 years with Hayes, Seay, Mattern &
Mattern, Inc., and Mattern & Craig, Inc.
II.
Current situatiQn is that City Council needs to authorize the execution of Amendment
No. 2 to Agreements for Consultant Services for Year 3 as follows:
Agreement with Haves. Sea_v. Mattern & Mattern, lng,
approved 7/15~96 (Ord. //33039-071596):
1996 Work Scope:
36 Bridges
4 Parking Garages
1997 Work Scope
35 Bridges
1 Parking Garage
73,053.00
57,999.00
Honorable Mayor and Members of City Council
RE: BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS FOR
CONSULTANT SERVICES YEAR 3 OF 3
July 6, 1998
Page 2 of 4
1998 Work Scope 32 Bridges
15 Overhead sign structures
1996, 1997 & 1998 Total Agreement Amount:
78,400.00
Agreement with Mattern & Craig, Inc.,
approved 7/15/96 (Ord. //33039-071596):
1996 Work Scope 37 Bridges
15 Overhead Sign Structures
1997 Work Scope
32 Bridges
1 Tunnel (Underpass)
1998 Work Scope
37 Bridges
1 Tunnel (Underpass)
2 Parking Garages
1996, 1997 & 1998 Total Agreement Amount
69,500.00
52,40O.OO
$189,100.00
III.
Issue~:
Reasonableness of fee compared to work scope.
Ability to meet time schedules.
Funding.
IV. Altern~tive~:
Authorize the execution of Amendment No. 2 to the Agreements for Consultant
Services with Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc.
in amounts of $78,400.00 and $67,200.00 respectively.
Honorable Mayor and Members of City Council
RE: BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS FOR
CONSULTANT SERVICES YEAR 3 OF 3
July 6, 1998
Page 3 of 4
Reasonableness of fee compared to work scope has been reviewed and
verified.
Ability to meet time schedules has been reviewed and verified.
Funding is available for the third year work (Amendments No. 2) in the
FY98-99 Adopted Budget as follows:
Haves, Seav, Mattern & Mattern, Inc.:
Bridge & Sign Inspections:
Account No. 001-052-4310-3072
Total Amendment Amount
78,400.00
78,400.00
Mattern & Craig, In(;.:
Bridge Inspections:
Account 001-052-4310-3072
Williamson Road Parking Garage:
Account 007-056-8205-2050
Church Avenue Parking Garage:
Account 007-056-8220-2050
Total Amendment Amount
53,600.00
6,000.00
7,600.00
67,200.00
Do not authorize the execution of Amendment NO. ? to the Agreements for
Consultant Service.
1. Reasonableness of fee cannot be assured.
2. Ability to meet time schedule would be jeopardized.
3. Funding would remain in the respective accounts.
Honorable Mayor and Members of City Council
RE: BRIDGE INSPECTION PROGRAM
AMENDMENT NO. 1 TO AGREEMENTS FOR
CONSULTANT SERVICES YEAR 3 OF 3
July 6, 1998
Page 4 of 4
Recommen(;lati(~n is that City Council concur in Alternative "A: authorizing the
execution of Amendment No. 2 in form approved by the City Attorney to the
agreements of Hayes, Seay, Mattern & Mattern, Inc. and Mattern & Craig, Inc. in the
amount of $78,400.00 and .~ respectively for the Bridge Inspection
Program.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JGB/fm
City Attorney
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Valley Metro
Manager, Parking Garages
Manager, Supply Management
Commissioner of Revenue
Mary F. Parker, CMC/AAE
Cay Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File f~20-181-298-302-313-515
S~ndra H. Eakin
Deputy Cay C~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33903-070698 establishing a program providing for
free parking for downtown residents in City-owned or City-controlled parking facilities. The
abovereferenced measure was adopted by the Council of the City of Roanoke. at a regular
meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
Tim Miller, President, AIIright Parking of Roanoke, Inc., P. O. Box 116, Roanoke,
Virginia 24002
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Charles M. Huffine, City Engineer
Robert K. Bengtson, Traffic Engineer
D. Darwin Roupe, Manager, Supply Management
H:'~AG ENOA96~JULY6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day
of July, 1998.
No. 33903-070698.
A RESOLUTION establishing a program providing for free parking for downtown
residents in City-owned or City-controlled parking facilities as recommended by the City
Manager's report, dated July 6, 1998.
WHEREAS, this Council seeks to encourage persons living downtown; and
WHEREAS, the provision of adequate parking in the downtown area is critical to the
success of City Council's goal of encouraging downtown housing;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. City Council approves and hereby establishes the program to provide
downtown residents free parking in City-owned or City-controlled parking facilities, the
details of which are set forth in the City Manager's report, dated July 6, 1998.
2. This program shall take effect upon the adoption of this resolution and shall
be effective for three years after which the City Manager shall evaluate the effectiveness of
this program and make appropriate report to City Council.
ATTEST:
City Clerk.
r,.:ll'. '¢ .......... ' ' ' -
July 6, 1998
No. 98-150
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: Provisions for Residential Parking in Downtown Roanoke
I. Background:
Ao
Parking provisions for persons residing in downtown Roanoke have been
under evaluation by representatives of Downtown Roanoke, Incorporated
(DRI) and Roanoke City staff. Developers of downtown housing have
indicated that the need to provide this parking is critical to the success of
downtown housing.
On-street parking along public streets is available for any and all citizens
under the criteria posted on each sign. These spaces are not to be
designated or reserved for certain individuals.
II Current situation:
Approximately 50 dwelling units are either in place or under construction in
the core area of downtown, at this time.
Bo
A strategy that DRI and City staff believe is responsive to the need for
residential parking is attached. The key provision of this strategy (item A on
the Attachment) allows free parking in City-owned parking garages for
downtown residents. Residents would need to show proof of downtown
residency and have current City property tax decal before a parking tag could
be issued that would enable them to park for free. Also, parking would be
available on a first-come first-serve basis. The number of residents now
parking in these garages are few and any associated loss of revenue would
be minor. Also, by enabling free use of these garages, there is less conflict
with overnight street-sweeping operations in downtown. Approval of this free
parking requires City Council action. The remaining strategies (items B and
C on the Attachment) involve signage changes along downtown streets
which can be handled administratively.
No: 98-150
Page 2
July 6, 1998
II
IV
Issues:
A. Downtown housing
B. Parking garage usage
C. Leeality
D. Cost
Alternatives:
City Council approve free parking for residents of downtown Roanoke in all
City-controlled parking facilities.
Downtown housing efforts would be enhanced by the availability of
free parking.
Parking garage usage would be limited to up to two (2) vehicles per
residence, based upon the number of occupants (if only one resident,
then only one vehicle), in the City-controlled parking garage nearest
their housing unit. Vehicles would be required to display a current
City parking tag which would need to be renewed every six months.
A resident of downtown would be defined as someone living in the
area bounded by the following streets: Norfolk Avenue on the north,
Franklin Road on the south, 1-581 on the east, and 34 Street, S.W.,
on the west. This is subject to the availability of parking in these
garages. Parking tags will not be renewed if found on vehicles other
than those of the downtown resident.
Legality of approving free parking in parking garages is appropriate.
Section 24-4 of the Code of the City of Roanoke (1979), as amended,
allows City Council to prescribe rates and charges for the use of
public buildings and facilities.
Cost is expected to be minimized. Any residents now parking in these
garages are few and any associated loss of revenue would be minor.
No: 98-150
Page 3
July 6, 1998
City Council not approve free parking for residents of downtown Roanoke in
all City-controlled parking facilities.
1. Downtown housing efforts would not be enhanced.
2. Parking garage usage would not change.
3. Legality is not an issue.
4. Cost is not an issue.
Recommendation is that City Council approve Alternative "A" and thereby
approve free parking for residents of downtown Roanoke in all City-controlled
parking facilities.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
Attachment
copy: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Traffic Engineer
AIIright Roanoke Parking, Inc.
Manager, Supply Management
Provisions for Residential Parking in Downtown Roanoke
ATTACHMENT
Do
Parking Garage (off-street parking):
1. Residents of downtown shall be permitted to park for no charge in a City-controlled
parking garage (the one nearest their housing) at any time. This would be limited to up
to two (2) vehicles per residence, based upon the number of occupants (if only one
resident, then only one vehicle).
2. Vehicles shall be required to display a current City parking tag which would need to
be issued by AIIright Roanoke Parking, Inc°, and renewed every six months.
3. A resident of downtown is defined as someone who pays personal property tax to
Roanoke City on the vehicle for which free parking is sought, has the associated decal
and who is living in the area bounded by the following streets: Norfolk Avenue on the
north, Franklin Road on the south, 1-581 on the east and 3rd Street, S.W., on the west.
4. Parking is subject to availability in these garages.
5. AIIright Roanoke Parking, Inc., will enforce parking usage in the City-controlled parking
facilities.
6. Downtown Roanoke, Inc., will need to certify that parking applicants meet the resident
criteria.
7. Parking tags will be revoked if found on vehicle other than those of the downtown
resident.
Loading Zones (on-street parking):
Coordinate with Downtown Roanoke, Inc., on locations where existing language on
loading zone signage can be modified to indicate usage as a loading zone only between
certain hours (such as 8 a.m. to 5 p.m.) thereby encouraging unlimited parking at all
other times. Between the hours of 8 a.m. and 5 p.m., loading zones would continue to
be enforced by the Police Department.
Parking Zones (on-street parking):
Advise residents of downtown that the only parking spaces enforced from 6 p.m. to 6
a.m., Monday through Saturday, and all day Sunday, are (a) No Parking (b) Fire Lane and
(c) Disabled Zones. All remaining timed parking spaces are unrestricted. Any signs not
currently marked as such will be upgraded to display this information. Also, work with
Downtown Roanoke, Inc., as needed, to update on-street, timed parking zones to meet
the needs of residents and businesses in any particular block.
Timing:
Agree to place these incentives into effect for a period of three (3) years, following which
the various measures can be reevaluated.
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #53-60-67
~ndra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33904-070698 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for transfer of
$500,00.00 from the 1997 Bond Issue to a capital account, in connection with construction
of Mill Mountain Park Improvements. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6,
1998.
Sincerely, f~j~,~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGEN DAg6~JULY6.WPO
James D. Grisso
July 13, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENI:)Ag~JU LY~.WI~)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33904-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Recreation $ 1,585,375
Mill Mountain Improvements (1) .............................. 500,000
Capital Improvement Reserve $ 13,040,776
Public Improvement Bonds - Series 2000 (2) .................... (2,669,988)
1) Appropriated from
Bond Funds (008-052-9711-9001) $ 500,000
2) Parks (008-052-9709-9180) (500,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage,
ATTEST:
City Clerk.
CITY CLEf, 'i';~
'98 Jt!l,i 25 all :21
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
July 6, 1998
Council Report No. 98-151
TRANSFER OF FUNDING FOR ARCHITECTURAL/ENGINEERING FULL
SERVICE CONTRACT FOR MILL MOUNTAIN PARK IMPROVEMENTS
Background on the subject in chronological order is as follows:
Roanoke's Capital Improvement Prooram - Fiscal Years 1998-2002, pages 111 -
112 includes Mill Mountain Park Improvements. This project consists of
refurbishing Mill Mountain Park, a regional recreation facility, as follows:
Construction of a new picnic shelter
Construction of new play areas
Development of an interpretive/visitor information center
Construction of an irrigation system
Placement of overhead utility wiring underground - complete with site lighting
system.
Note: The Office of the City Engineer has designed the irrigation system
portion of this project.
Bo
Advertisement of Public Notice to seek Architectural/Engineering Services, Mill
Mountain Park Improvements, was properly advertised on March 8, 1998.
Pro_~osals were received from two (2) firms at 2:00 p.m. on April 7, 1998.
Those firms were Hill Studio, P.C. of Roanoke, Virginia and Whitesell Orrison,
Inc. of Roanoke, Virginia.
Per~¢nal interviews were conducted with each firm on May 1, 1998 by the
Selection Committee consisting of Lynnus Vernon, Parks Planner; John Coates,
Manager of Parks and Recreation; Michael Loveman, Superintendent of Parks
and Recreation; Jordan Peck, Member of Parks Advisory Committee; and
Charles Huffine, Project Manager, Office of the City Engineer. Hill Studio. P.C.
wa~ determined to be most oualified for this _~roject and contract negotiations
were begun.
II.
Current situation is as follows:
A. ¢¢ntract negotiations are complete, and a lump sum agreement has been
reached with Hill Studios, P.C. in the amount of $36.500.
Honorable Mayor and Members of City Council
TRANSFER OF FUNDING FOR ARCHITECTURAL/ENGINEERING FULL
SERVICE CONTRACT FOR MILL MOUNTAIN PARK IMPROVEMENTS
July 6, 1998
Page 2
The contract will be awarded administratively as the contract amount falls
within the Council delegated range (under $75,000).
The PurPose of this report is to move the budgeted funding authorized bv the
Bond Referendum of November, 1997 into a caDital account.
III.
Issues in order of importance are as follows:
B.
C.
d.
Logic of the transaction.
Timing of the transfer.
Reasonableness of the amount transferred.
Availability of the funds.
IV.
Alternatives in order of feasibility are as follows:
Authorize the Director of Finance to create a caDital account to be entitled "Mill
Mountain Improvements" and to transfer funds to that account from the 1997
Bond Issue as follows:
Improvements:
New Picnic Shelter and Playground
(with walks and lighting)
Renovation and addition to Visitor Center
(includes adjacent sitework and terraces)
Utilities
(including placement of powerline underground)
133,000
183,000
111.500
Total
427.500
Architectural/Engineering Fees
$ 36,500
Irrigation System:
Designed by City Engineering
36.000
Total Budget $ 500.000
Honorable Mayor and Members of City Council
TRANSFER OF FUNDING FOR ARCHITECTURAL/ENGINEERING FULL
SERVICE CONTRACT FOR MILL MOUNTAIN PARK IMPROVEMENTS
July 6, 1998
Page 3
Logic of the transaction lies in the simplicity of permitting the continued
smooth flow of the project from conception through construction.
2. Timing is appropriate to provide funding for the project.
Reasonableness of the amount transferred is ensured through
negotiations of the A/E contract, preliminary estimates by the consultant
on the scope of the project, and post design estimates of the irrigation
system by City Engineering.
,,
Availability of the funds was ensured by the successful passage of the
1997 Bond Referendum.
Do not authorize the Director of Finance to create a capital account to be
entitled "Mill Mountain Improvements" and transfer $500,000 to that account
from 1997 Bond Issue.
1. Logic of the transaction would not be an issue.
2. Timing of the transfer would be delayed.
Reasonableness of the amount transferred would not be an issue at this
time.
4. Availability of the funds would not be an issue at this time.
R~ommendation is as follows:
City Council concur in alternative "A" and take the following action:
A. Concur with the implementation of Alternative 'A'.
Authorize the Director of Finance to transfer $500,000 from the 1997 Bond
Issue to a capital account to be established entitled "Mill Mountain
Improvements" for construction of improvements to be designed by the A/E
Consultant and the construction of the irrigation system as designed by the
Office of the City Engineer.
Co
Authorize the Director of Finance to encumber $36.500 for professional services
in the design of the proposed improvements to Mill Mountain Park.
Honorable Mayor and Members of City Council
TRANSFER OF FUNDING FOR ARCHITECTURAL/ENGINEERING FULL
SERVICE CONTRACT FOR MILL MOUNTAIN PARK IMPROVEMENTS
July 6, 1998
Page 4
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/CMH/bs
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File ft468
Sandra H. Eakin
Deputy City Ck~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33905-070698 authorizing execution of Change
Order No. 1, in the amount of $100,513.00 to the original contract dated September 18,
1997 to the City's contract with Danis Environmental Industries, Inc., for upgrade and
expansion of the Water Pollution Control Plant. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, July 6, 1998.
Sincerely, p~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
B. Clayton Goodman, III, Town Manager, Town of Vinton, P. O. Box 338, Vinton,
Virginia 24179
Elmer C. Hodge, County Administrator, Roanoke County, P. O. Box 29800,
Roanoke, Virginia 24018-0798
H:~AG ENDA~I,J U LY6.WPO
W. Robert Herbert
July 13, 1998
Page 2
pc:
Gerald A. Burgess, County Administrator, Botetourt County, 1 W. Main Street,
Box 1, Fincastle, Virginia 24090-2002
William H. Bishop, Senior Environmental Engineer, Department of Environmental
Quality, 3019 Peters Creek Road, N. W., Roanoke, Virginia 24019
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Steven L. Walker, Manager, Water Pollution Control Plant
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~JULY~.WPO
IN TI-IE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day
of July, 1998.
No. 33905-070698.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 1 to the
City's contract with Danis Environmental Industries, Inc., for the upgrade and expansion of the Water
Pollution Control Plant; and providing for an emergency.
WHEREAS, the original contract was entered into with Danis Heavy Construction Company,
which has since changed its name to Danis Environmental Industries, Inc. of Dayton, Ohio, and future
reference will now be to Danis Environmental Industries, Inc.
TI-IEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Change Order No. 1 to the City's
contract with Danis Environmental Industries, Inc., for the upgrade and expansion of the Water
Pollution Control Plant, all as more fully set forth in the report to this Council dated July 6, 1998.
2. The Change Order will provide authorization for additions and reductions in the work
with a net increase in the amount of $100,513 to the original contract dated September 18, 1997, all
as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and eff'ect upon its passage.
ATTEST:
City Clerk.
RECEi',,,~,~,.,
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: CHANGE ORDER NO. 1
UPGRADE AND EXPANSION, WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
BID NO. 97-4-54
July 6, 1998
Council Report No. 98-152
Background on the subject in chronological order is as follows:
Ac
Contractor is Danis Environmental Industries, Inc. of Dayton, Ohio (formerly
Danis Heavy Construction Company).
Construction contract amount awarded by City Council at its meeting on
August 4, 1997 was $16.690,000 with a specified time of 730 consecutive
calendar days.
Pro!ect consists of the upgrade and expansion of the Water Pollution Control
Plant to 62,000,000 gallons treatment capacity per day.
II.
Current situation is as follows:
The following additional items have been identified as Dar1; Qf the raqvir~d work
on this project and need to be approved for payment:
Install a temporary light behind the Filter Building for
the protection of the operators and then convert to a
permanent installation.
Add
2,682
Re-route existing electrical conduit around the
Biological Aeration Filter (BAF) pump station including
conductors, conduit and junction boxes. The wiring
was not shown on the original drawings or the 1973
plant expansion drawings.
Add
25,360
Wiring was uncovered at the site of BAF Building that
did not show on drawings (as 2. above).
Add 16,770
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
UPGRADE AND EXPANSION, WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
BID NO. 97-4-54
July 6, 1998
Page 2
o
Three (3) leaks were discovered in the influent
channels while excavating for the new filter basins.
Leaks need to be repaired.
Add
Demolition had already occurred to some curb/gutter
and paving under the Tinker Creek Interceptor contract.
Deduct
Add 2" water pipe, one (1) control cable in PVC
conduit and two (2) Iow-voltage communication cables
in PVC between Filter Building and Chlorine Building.
Replaced original water, electric and controls that were
in the area of excavation for the new filters.
Add
Moved BAF Building to the east to improve piping,
foundation and soil conditions. Shortened pipe and
electric service connections.
Deduct
Added storm drain piping and catch basin.
Add
Work was deleted from the Tinker Creek Interceptor for
curb/gutter and pavement because both contractors
were required to lay pipe in the same location of the
road. This work was added to Danis' contract since
they are the last ones in the road. (Crowder provided
a credit to the City which is still in that contract
account.) Curb/gutter, grading and pavement need to
be added to this contract.
5,165
3,003)
13,461
9,589)
12,743
Add 36,924
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
UPGRADE AND EXPANSION, WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
BID NO. 97-4-54
July 6, 1998
Page 3
Total Additions
Total Deductions
Net Increase
Total amount of Change Order No. 1 is ~100,51;~.
$ 113,105
- 12.592
$ 100.513
Malcolm Pirnie and Mattern
& Craig have reviewed these changes and have recommended them to the City
of Roanoke for payment. No additional days of construction have been
recommended to date.
III.
Issues in order of importance are as follows:
A. Engineering concerns
B. Fvnding
C. Time of completion
IV.
Alternatives in order of feasibility are as follows:
A. A~_~rove the issuance of Change Order No. 1 to the ¢~ntract with Dani$
Environmental Industries, Inc. in the amount ~f ~1Q0,513 and no additional
construction time.
1. Engineering concerns as previously described would be met in a timely
manner.
2. Funding is available in the Water Pollution Control Plant Expansion,
account number 003-056-8475-9065 due to contingency funding
previously appropriated.
3. Time of completion would remain the same.
B. Reiect the issuance of Change Order No. 1.
1. Engineering concerns would not be met in a timely manner.
2. Funding of the contract amount would not change.
3. Time of completion would not be extended.
Honorable Mayor and Members of City Council
CHANGE ORDER NO. 1
UPGRADE AND EXPANSION, WATER POLLUTION CONTROL PLANT
ROANOKE, VIRGINIA
BID NO. 97-4-54
July 6, 1998
Page 4
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the City Manager to issue Chanoe Order No. 1 to Danis Environmental
Industries, Inc. in the amount of $100,513 and no additional contract time. The
total contract amount would then be $16,790,513.
B. Prooortional share to each !urisdiction would be as follow~:
City of Roanoke (37.3%) $ 37,491.35
County of Roanoke (29.2%) 29,349.80
City of Salem (20.9%) 21,007.22
Botetourt County (7.0%) 7,035.90
Town of Vinton (5.6%) 5,628.73
Total of Change Order No. I
$100.513.00
WRH/LBC/bs
C:
Respectfully Submitted,
W. Robert Herbert
City Manager
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Water Pollution Control Plant
City Manager, City of Salem
Town Manager, Town of Vinton
County Administrator, County of Roanoke
County Administrator, County of Botetourt
Bill Bishop, Department of Environmental Quality
'98 JUt,.-7 P3:57
Director of Utilities & Operations
NEW TELEPHONE NO. (.540) 8§3-2602
NEW FAX NO. ($40) 853-2773
July 7, 1998
The Honorable Carroll E. Swain
Member of Council
3434 Kershaw Road, N.W.
Roanoke, VA 24017
Dear Councilman Swain:
You asked during the July 6, 1998, Council meeting for the
amount of the contingency for the $16,690,000 contract with Danis
Construction for the expansion of the Sewage Treatment Plant. I
advised that I thought it was 5% but would advise you differently
if the 5% was incorrect.
The amount of the contingency as approved by Council on
August 4, 1997, was $1,669,000, or 10%. This amount does seem
appropriate due to the fact that we are expanding and renovating
an existing plant which usually involves more unknowns than
constructing a new project on a previously undisturbed site.
Change Order No. 1, as approved yesterday, will use
$100,513.00 of the contingency amount thereby leaving
$1,568,487.00. Additionally, for your information, the project
is an estimated 37% complete.
Please advise if you have further questions.
Respectfully,
~K~t~B ~Kise~~, Director
Utilities & Operations
KBK:afm
CC:
The Honorable David A. Bowers & Members of Council
W. Robert Herbert, City Manager
~ary F. Parker, City Clerk
Room 354 Municipal Building 215 Church Avenue, SW. Roanoke, Virginia 24011 (703) 981-2602
Mary F. Parker, CMCIAAE
ci~ c~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #77
8andra H. Eakin
Deputy C~y Ck~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33906-070698 authorizing execution of Change
Order No. 2, in the amount of $48,573.00 to the original contract with the Virginia
Department of Transportation for 1-581 Interchange improvements at Valley View
Boulevard. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Evelyn S. Lander, Acting Chief, Planning and Community Development
Charles M. Huffine, City Engineer
Robert K. Bengtson, Traffic Engineer
H:~AGEN DAG~J U LYS.WFO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th
day of July, 1998.
No. 33906-070698.
AN ORDINANCE authorizing the City Manager's issuance of Change Order No. 2 to the
City's contract with Virginia Department of Transportation, for the 1-581 Interchange improvements
at Valley View Boulevard; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is authorized to execute for and on
behalf of the City, upon form approved by the City Attorney, Change Order No. 2 to the City's
contract with Virginia Department of Transportation, for the 1-581 Interchange improvements at
Valley View Boulevard, all as more fully set forth in the report to this Council dated July 6, 1998.
2. The Change Order will provide authorization for additions in the work with an
increase in the amount of $48,573 to the original contract, all as set forth in the above report.
3. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
July 6, 1998
No. 98-154
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council,
Subject: 1-581 Interchange Change Order
I. Background:
Ao
1-581 Interchange improvements at Valley View Boulevard were endorsed
by Roanoke City Council on March 18, 1996.
Federal Highway Administration notified the City on August 23, 1996, of its
approval of the new interchange access.
Roanoke City Council approved an agreement with the Virginia Department
of Transportation for project construction bidding and administration on
December 16, 1996. (Resolution No. 33205-121696). City agreed to be
responsible for 100% of all project costs.
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Roanoke City Council officially notified VDOT of its approval of the Iow bid
submitted to VDOT by Allegheny Construction Company, Inc. (of Roanoke)
in the amount of $3,964,813.90 (Ordinance No. 33619-102297).
Schedule is for interchange construction to be open to traffic by
November 1, 1998.
II Current Situation:
Change orders to VDOT's construction contract with Allegheny Construction
Company, Inc., in excess of $25,000, will require City Council authority to
execute since they are 100% City-funded. In an effort to avoid delaying the
contractor's progress, authority to approve any such change orders will be
requested from City Council as quickly as possible after receiving the change
order from VDOT.
1-581 Change Order/No. 98-154
Page 2
July 6, 1998
III
IV
B. Change Order No. I was recently forwarded to the City from VDOT in the
amount of $13,007.80 for items related to the bridge abutments. This
change order was approved at the administrative level since it is less than
$25,000.
C. Change Order No. 2 was recently forwarded to the City from VDOT in the
amount of $48,573.00. Change Order No. 2 corrects an error in the plans
which required 3,000 metric tons of stone backfill behind bridge abutments
and wingwalls, but was not shown on the original contract. The revised
contract total to date, including this change order, is $4,026,394.70.
D. Funding is available in 1-581 Interchange account No. 008-052-9545-9001.
Issues:
A. Need
B. Funding
Alternatives:
City Council authorize City Manager to execute Change Order No. 2.
1. Need for change order is appropriate and has been certified by
VDOT.
2. Funding is available in 1-581 Interchange account No. 008-052-9545-
9001. VDOT has negotiated a fair price for the change order.
B. City Council not authorize City Manager execute Change Order No. 2.
1. Need for change order remains.
2. Funding for change order exceeds City Manager's authorization.
Recommendation is that City Council approve Alternative "A" and thereby authorize
City 'Manager to execute Change Order No. 2.
Ao
1-581 Change Order/No. 98-154
Page 3
July 6, 1998
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
c: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
Chief, Planning & Community Development
City Engineer
Traffic Engineer
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 13, 1998
File ~.472-468
Charles T. Turner, Jr.
District Sales Manager
U. S. Pipe & Foundry Co., Inc.
1212 Churchville Road, Suite 101
Bel Air, Maryland 24014
Dear Mr. Turner:
I am enclosing copy of Resolution No. 33908-070698 accepting the bid of U. S. Pipe &
Foundry Co., Inc., in the amount of $139,833.00, to provide ductile iron water pipe to the
City for a period of one year; and rejecting all other bids made to the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Barry L. Key, Manager, Office of Management and Budget
D. 'Darwin Roupe, Manager, Supply Management
Samuel Hayes, III, Manager, Utility Line Services
H 2,AGENDAgS~J U LY~.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 13, 1998
File ff-472-468
SANDRA H. EAKIN
Deputy City Clerk
W. D. Holofchak, Regional Sales Manager
Griffin Pipe Products Company
P. O. Box 740
Lynchburg, Virginia 24505
John Kessler, Sales Representative
Virginia Water & Waste Supply Company
2820 Mary Linda Avenue, N. E.
Roanoke, Virginia 24012
John Hopkins, Sales Representative
Ferguson Enterprises
P. O. Box 4815
Roanoke, Virginia 24015
Francis B. Tone, Manager
Atlantic States Cast Iron Pipe Company
183 Sitgreaves Street
Phillipsburg, New Jersey 08865
Gentlemen:
I am enclosing copy of Resolution No. 33908-070698 accepting the bid of U. S. Pipe &
Foundry Co., Inc., in the amount of $139,833.00, to provide ductile iron water pipe to the
City for a period of one year; and rejecting all other bids made to the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 6, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed item
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
H:~,GEN DA98~J U LYe. WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33908-070698.
A RESOLUTION accepting the bid of U.S. Pipe and Foundry Company, Inc., made to the
City for furnishing and delivering ductile iron water pipe; and rejecting all other bids made to the City.
BE IT RESOLVED by this Council of the City of Roanoke that:
1. The unit price bid ofU. S. Pipe and Foundry Company, Inc., made to the City, offering
to supply ductile iron water pipe, for the period of July 1, 1998 to June 30, 1999, meeting all of the
City's specifications and requirements therefor, for the total bid price of$139,833, based on estimated
quantities, which bid is on file in the Office of the City Clerk is hereby ACCEPTED.
2. The City's Manager of General Services is hereby authorized and directed to issue the
requisite purchase order therefor, incorporating into said order the City's specifications, the terms of
said bidder's proposal and the terms and provisions of this resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
'98 ,I!JN26 P3:45
Roanoke, Virginia
July 6, 1998
98-350
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: Bids for Ductile Iron Water Pipe,
Bid No. 98-6-16
I. Backqround on the subject in chronological order is:
Bids are requested annually, on a fiscal year basis, to furnish and deliver
to the City estimate quantities of Ductile Iron Water Pipe. The quantities
are anticipated needs for a period of One (1) year for routine water line
extensions and repairs. Occasionally ductile iron pipe is used for sewer
work.
Funds are available in various Water Department capital accounts to
provide for the purchase of this required pipe. Expenditures for ductile
iron pipe last fiscal year was approximately $60,000.
Specifications were developed and along with Request for Quotations
were sent to Seven (7) vendors that are currently listed on the City's bid
list. A public advertisement was posted on the City's Bid Board and also
published in The Roanoke Times and The Roanoke Tribune.
Bids were received after due and proper advertising and all bids
appropriately received by 2:00 p.m. on June 6, 1996 were publicly opened
and read in the Office of the Manager of Supply Management.
II. Current Situation is:
A. Five (5) bid responses were received. A bid tabulation is attached.
Ductile Iron Water Pipe
Bid No. 98-6-16
Page 2
III.
IV.
All bids were evaluated in a consistent manner by representatives of the
following departments:
Utilities & Operations
Utility Line Services
Supply Management
The lowest total bid, submitted by U.S. Pipe and Foundry Company, Inc.
of Bel Air, Maryland, meets all required specifications including holding
their bid prices firm for a period of One (1) year.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Funding
Alternatives in order of feasibility are:
Council accept the lowest bid submitted by U.S. Pipe and Foundry
Company, Inc. of Bel Air, Maryland, to provide Ductile Iron Water Pipe to
the City for the period of One (1) year.
Need for the requested pipe is to continue to support the City's
water system including installation and repairs.
Compliance with Specifications is met by the response submitted
by U.S. Pipe and Foundry Company, Inc.
Funding is available in Water Department accounts 002-056-2178-
9025 and 002-056-2178-9026 to provide for the purchase of ductile
iron water pipe.
B. Reject all Bids.
Need for the continued support of the City's Water System would
not be met by this alternative.
Ductile Iron Water Pipe
Bid No. 98-6-16
Page 3
Compliance with Specifications would not be a factor with this
alternative.
Funding designated and budgeted for the purchase of water pipe
would not be expended at this time with this alternative.
Recommendation
City Council concur with Alternative "A" to authorize the purchase of
Ductile Iron Water Pipe from U.S. Pipe and Foundry Company, Inc. for a
period of One (1) year.
B. Reject all other Bids.
Respectfully Submitted,
CC;
City Attorney
Director of Utilities & Operations
City Clerk
Director of Finance
Management & Budget
Manager, Supply Management
Manager, Utility Line Services
W. Robert Herbert
City Manager
Ductile Iron Water Pipe
Bid No. 98-6-16
Page 3
Reject all other Bids.
Respectfully Submitted,
CCZ
City Attorney
Director of Utilities & Operations
City Clerk
Director of Finance
Management & Budget
Manager, Supply Management
Manager, Utility Line Services
W. Robert Herbert
City Manager
Bid Tabulation
Bids were received, publicly opened and read at 2:00 p.m. on June 16, 1998
For
Ductile Iron Water Pipe
Bid No. 98-6-16
Item - Ductile Iron Water Pipe
100 L.F. -3" Mechanical Joint
1,000 L.F. - 4" Push On
5,000 L.F. -6" Push On
6,000 L.F. - 8" Push On
150 L.F. - 10" Push On
4,000 LF. - 12" Push On
1,000 LF. - 16" Push On
250 L.F. - 20" Push On
Griffin Pipe Virginia Water & Ferguson
Products Company Waste Supply Co. Enterprises
U.S. Pipe & Atlantic States
Foundry Company, Cast Iron Pipe
Inc. Company
$ 5.65 ft. $ 5.77 ft. $ 5.92 ft. $ 5.85 ft. $ 5.82 ft.
4.93 ft. 5.03 ff. 5.18 ff. 4.83 ft. 5.16 ft.
5.12 ft. 5.22 ft. 5.34 ff. 4.88 ft. 5.39 ft.
7.04 ft. 7.18 ff. 7.39 ff. 6.17 ft. 7.45 ft.
9.30 ff. 9.49 ff. 9.72 ff. 8.87 ff. 9.85 ff.
11.89 ff. 12.13 ff. 12.47 ff. 11.34 ff. 12.50 ft.
18.16 ft. 18.53 ff. 19.03 ff. 17.35 ff. 19.19 ff.
23.96 ft. 24.45 ff. 25.12 ft. 22.87 ft. 25.29 ft_
Total
Delivery
$146,440.00 $149, 373.00 $153,460.00
As Required As Required As Needed
* $139,833.00
Stock to 4 Weeks
$154,74200
As Required
Committee:
Kit B. Kiser Sarn~ I-I'a~'~, * Indicates Recommendation
D. Darwin Roupe ~
Mary F. Parker, CMCIAAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #188
8andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33909-070698 authorizing execution of a two-year
contract with the Commonwealth of Virginia Department of Emergency Services to
participate in a Regional Hazardous Materials Response Team, commencing July 1, 1998.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
James Grigsby, Fire-EMS Chief
Winston V. Simmons, Deputy Chief, Training and Support
Wanda B. Reed, Manager, Emergency Services
H:~AGENDAg~JULY6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33909-070698.
A RESOLUTION authorizing the City Manager to enter into a two-year contract with the
Commonwealth of Virginia Department of Emergency Services to participate in a Regional
Hazardous Materials Kesponse Team.
BE IT RESOLVED by the Council of the City of Roanoke that the City Manager or the
Assistant City Manager and the City Clerk are hereby authorized on behalf of the City to execute and
attest, respectively, a two-year contract commencing July 1, 1998, with the Commonwealth of
Virginia Department of Emergency Services to participate in a Regional Hazardous Materials
Response Team, said contract to be in such form as is approved by the City Attorney, as is more
particularly set forth in the report of the City Manager, dated July 6, 1998.
ATTEST:
City Clerk.
R~CE VE~
July 6, 1998
Report # 98-410
The Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
SUBJECT: Regional Hazardous Materials Response Team Agreement
Dear Mayor and Members of Council:
I. BACKGROUND
mo
December 1996 City Council authorized the City Manager to enter into a
two-year agreement with the Commonwealth of Virginia Department of
Emergency Services (VDES) to continue furnishing a Level III Regional
Hazardous Material Response Team and respond to calls, at the request of
VDES, within a designated region of the State. A Level III response is
defined as a technical response to spills or releases of any classification of
hazardous materials or extremely hazardous substances requiring the use
of special protective clothing and equipment. Also, responders must be
trained to a Hazardous Materials Technical level or greater.
Bo
Roanoke Valley has been identified by the Virginia Department of
Emergency Services (VDES) as being at high risk for accidents involving
hazardous materials due to the high volume of chemicals being transported
through the City on the interstate and state highway systems, the railroad
and the regional airport. In addition, forty-five (45) companies are
physically located within the City which manufacture, store or transport
extremely hazardous substances which fall under the SARA Title III
reporting requirements.
Co
Currently, the Roanoke Valley Regional HaT_~rdous Materials Response
Team consists of firefighter-emts from Roanoke City and the City of Salem
who have been trained to respond to hazardous materials incidents.
D. Regional response history for the last two fiscal years is as follows:
FY 96-97:7 responses. FY 97-98:4 responses.
(July 1, 1996 - June 30, 1998)
cost- FY '96: $ 2238.00
cost- FY '97: $ 8103.00
The Honorable Mayor and Members of City Council
July 6, 1998
Page 2
II.
CURRENT SITUATION
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Regional Hazardous Materials Response Team Agreement expired June 30,
1998. Virginia Department of Emergency Services has agreed that the
1996-98 Agreement will remain in full force until new Agreement is
approved by Roanoke City Council (new agreement is identical to existing
agreement except for date of contract).
Go
Virginia Department of Emergency Services has requested that a new
Agreement (Salem being offered a separate, identical agreement) be entered
into beginning July 1, 1998 for a two year period.
Roanoke City and the City of Salem will comprise the regional team and
will respond to all Level III incidents within the regional boundaries from
Lexington to Blacksburg (east to west) and Bath County to Henry County
(north to south). Roanoke City and the City of Salem have renewed a
standard mutual aid agreement. This agreement is renewed biannually to
correspond with regional agreement dates and lists all operations and
objectives to be followed during an incident.
The City staff has determined that Level III response capability should be
maintained due to the identified high risk status for hazardous materials
incidents in the boundaries of the City and that participation in a Regional
Response Team program would be the most cost effective approach for the
City as noted in Section IV, Alternatives "A" and "B" of this report.
City Council approval and authorization to enter into such a
contract/agreement is required if the City wishes to participate in this
"Regional Response Team".
Terms of the proposed Agreement define City and State responsibilities,
response procedures, line of authority, reimbursement procedures, insurance
and legal responsibilities and a termination clause.
Members of Roanoke Fire-EMS Department will continue to participate in
State sponsored Level II! Hazardous Materials training.
The Honorable Mayor and Members of City Council
July 6, 1998
Page 3
Ho
The City Attorney's Office has been involved in the development of the
proposed agreement between the City and the State Department of
Emergency Services.
The City Manager and the State Coordinator of Emergency Services will
enter into this agreement which is effective until June 30, 2000 unless
terminated upon thirty (30) days written notice by either party.
III. ISSUES
A. Public Safety
B. Funding
C. Liability
IV. ALTERNATIVES
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City_ Council authorize the City Manager to enter into a two year agreement
with VDES for a "Regional Hazardous Materials Response Team"
beginning July 1, 1998.
1. Public Safety
a. Level of Service will be maintained at a Level III response.
2. Funding
a. Year One Year Two
Grant
Reimbursement for
employee physicals (up to)
$15,000 $15,000
$ 9,000 $ 9,0O0
The Honorable Mayor and Members of City Council
July 6, 1998
Page 4
bo
All salaries, wages, and expenses incurred during a VDES
authorized Level III response will be directly reimbursed to
the City. This includes all call-backs necessary to maintain
a minimum staff for the department and for Level III calls
within the City.
Liability_
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Commonwealth of Virginia will provide liability insurance
coverage for the Regional Response Team, and will assume
responsibility for any and all foreseeable acts or omissions
arising out of or occurring during responses under this
agreement.
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Roanoke City personnel will be deemed to be agents of the
state during all Level III responses.
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The Commonwealth of Virginia will provide legal
representation for the City or its personnel at no cost for any
legal matter resulting from a regional response or activity.
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The Commonwealth of Virginia will provide payment for
vehicle damage up to $1000. If a third party is involved in
an accident and is at fault, collection will be attempted by
the City from the third party.
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City Council not authorize the City Manager to enter into an agreement
with VDES for a "Regional Response Team" and the City provide Level III
only within its boundaries.
1. Public Safety
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Level of service would be limited as the City would provide
its own response to Level III incidents. The City of Salem,
provided it remained a regional participate, would be the
closest regional response team to provide additional support.
The Honorable Mayor and Members of City Council
July 6, 1998
Page 5
2. Funding
ao
Level III service must be funded entirely by the City. Fiscal
Year 98-99 operating budget does not provide funds to
maintain a Level III response capability.
be
The City would not receive maintenance funding which
provides for reimbursement of cost of annual team members'
physical examinations, expenses incurred during response,
cost of medical monitoring for personnel, state share of
Workman's Compensation or training costs.
°
Liability
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Roanoke City would not receive liability insurance
protection, legal representation and other advantages which
the Commonwealth will provide under the proposed
Agreement.
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City Council not authorize the City Manager to enter into an Agreement
with VDES for a "Regional Response Team" and not provide Level III
response capability within its own boundaries.
1. Public Safety
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Level of Service by Roanoke Fire-EMS Department would
consist of limited first response only. Level III incident
response and/or mitigation, within the boundaries of the
City, would be provided by a Level III team which is located
a minimum of 2.5 response hours from Roanoke--
Harrisonburg, Va, Henrico, Va, and/or Giles County, Va.
This would limit the level of response necessary to mitigate
hazardous situations and would not provide a level of service
to which the citizens of Roanoke are accustomed.
The Honorable Mayor and Members of City Council
July 6, 1998
Page 6
2. Funding
City of Roanoke would have to absorb all costs associated
with a hazardous incident response.
Liability
ao
Claims may be filed against the City for problems arising out
of Level III incidents within the City. The City would not
receive the liability insurance, legal representation and other
advantages which the Commonwealth would provide under
the proposed Agreement.
RECOMMENDATION
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City Council concur with Alternative "A" and authorize the City Manager
to enter into a two-year agreement with the Commonwealth of Virginia,
Department of Emergency Services to participate in a Regional Hazardous
Materials Response Team for a period of two (2) years beginning July 1,
1998 with the option to terminate upon thirty (30) days written notice. This
agreement shall be in a form approved by the City Attorney.
WRH/wvs
Respectfully submitted,
W. Robert Herbert
City Manager
CC.'
City Attorney
Director of Finance
Director of Public Safety
Fire-EMS Chief
Deputy Chief, Support
Manager, Emergency Services
LEVEL HI HAZARDOUS MATERIAL~q EMF~RGENCY RESPONSE AGBEl~4~NT
THIS AGREEMENT is made this 1st day of July, 1998, by and between the
Commonwealth of Virginia Department of Emergency Services (VDES) and the City of Roanoke,
a political subdivision in the Commonwealth of Virginia, and part of the composite team known
as the Roanoke Valley Hazardous Materials Response Team.
WHEREAS, there exists within the Commonwealth of Virginia a potential for serious
accidents; and
WHEREAS, the public health, safety, and welfare may be threatened as a result of these
incidents involving hazardous materials; and
WHEREAS, the Coordinator of the Virginia Department of Emergency Services is
authorized by Virginia Code Section 44-146.36 to enter into agreements with political subdivisions
to provide hazardous materials emergency response within a specific geographical area of the
Commonwealth; and
WHEREAS, the City of Roanoke has established a Hazardous Materials Response Team,
trained and equipped to safely operate at hazardous materials incidents; and
WHEREAS, the City of Roanoke and VDES desire to enhance the Commonwealth's
program to protect the environment and the health, safety, and welfare of the people of the
Commonwealth from the dangers and potential dangers of accidents and incidents involving
hazardous materials by entering into a cost-sharing agreement for the City of Roanoke to provide
hazardous materials emergency response as pan of the Roanoke Valley Hazardous Materials
Response Team in the City of Roanoke and selected jurisdictions within the Commonwealth of
Virginia;
NOW THEREFORE WITNESSETH THAT, for and in consideration of the promises and
of the mutual covenants herein contained, the City of Roanoke and VDES agree as follows:
1. DEFINITIONS: The terms set forth below shall have the following meanings unless the
context clearly requires otherwise:
A. Level III Response - Response to an incident involving hazardous material.s by the
Roanoke Hazardous Materials Team at the request of VDES or by notification from the
City of Roanoke to VDES of a team response to such an incident. Such response begins
when either VI)ES or the City of Roanoke makes the required notification, and terminates
after the response team returns to and is ready for service at their home base.
B. Level III Training - Training in hazardous materials emergency response including, but
not limited to, the following subject areas: First Responder-Awareness, First Responder-
Operations, Hazardous Materials Technician, Chemistry of Hazardous Materials, and
Advanced Hazardous Materials Control. (The last two courses axe required for a Specialist
certification.) Radiological response is not mandatory, but is highly recommended.
C. Team: Roanoke Fire-EMS Department Hazardous Materials Response Team.
D. Hazardous Materials: Hazardous materials as defined in Virginia Code Section 44-146.34.
E. Certification: VDES will certify all team members under the provisions of U.S. OSHA
29 CFR 1910.120 (q). Individuals can be certified as Technician and/or Specialist. To
obtain a Technician certificate, the member must have completed Hazardous Materials
First Responder-Awareness, Hazardous Materials First Responder-Operations, and the
Ha?ardous Materials Technician course. To obtain a Specialist certificate, the individual
must meet the Technician standards, plus complete Chemistry of Hazardous Materials
and Advanced Hazardous Materials Control.
RESPONSIBILITIES OF THE CITY OF ROANOKE:
A. The City of Roanoke agrees to maintain Level III training proficiency for all team
members by having them take, as a minimum, 24 hours of continuing education annually
and participate in annual drills or exercises developed or sponsored by VDES.
B. The City of Roanoke agrees to provide:
(1) A group of up to 36 persons with Level III training. As a g°al, the Roanoke Valley
Regional Response Team will strive to have a minimum of 35 percent of the
members having a Specialist certificate. In addition, only personnel certified for the
(2)
(3)
(4)
(5)
(6)
position in which they will perform will be dispatched on VDES responses.
Necessary response vehicles and equipment with adequate garaging, storage, and
maintenance thereof, in accordance with reasonable safety and operating standards.
Team response 24 hours per day, seven days per week, at the request of VDES,
within 45 minutes of notification. SEE APPENDIX A.
Access to team equipment and to team training records by the VDES regional
Hazardous Materials Officer (HMO) during normal business hours, by appointment
only. A roster of team personnel will be furnished to the HMO on a semi-annual
basis.
Records to VDES for previously conducted baseline medical examinations for all
team members and leaders, upon written request.
To VDES within ten working days following the close of an incident, an itemized
written statement of the expenses incurred for a Level III response, including:
a. Salaries, wages, fringe benefit costs of response personnel, and other expenses
incurred during a response. Portai-to-portal time, plus three hours for equipment
cleanup are authorized.
All salaries and wages associated with call-back personnel.
Costs of repair and replacement of supplies consumed or damaged during a
de
response, excluding vehicles.
Equipment rate as follows:
HAZMAT TRUCK
SPECIAL SERVICE UNITS
PUMPER
AUTOMOBILES, PICKUPS,
CRASH TRUCKS, UTILITY
VEHICLES, AMBULANCES, ETC.
$200 per day (minimum charge per response)
$100 per day (minimum charge per response)
$125 per day (minimum charge per response)
$75 each per day or $.27 per mile, whichever
is larger
C. For the life of this agreement, the Roanoke Valley Team will maintain, wi~ VDES
financial assistance, a minimum Level III response equipment inventory as specified in
APPENDIX B attached hereto. In addition, an inventory of team equipment will be
furnished annually to VDES HMO assigned to the team.
D. The City of Roanoke agrees to comply with Virginia Standards for General Industry, as
found in 29 CFR 1910, and in particular the regulations found in 29 CFR Part 1910.120
Hazardous Waste and Emergency Response:
RESPONSIBILITIES OF VDES:
A. VDES agrees to provide:
(1) Funding within the constraints of the budget authorized by the General Assembly,
to pay the cost of equipment required to complete and maintain the minimum Level
III inventory as specified by VDES in APPENDIX B hereto.
(2) All required Level III training. If training is held outside the City of Roanoke, cost
of travel and per diem for each member will be paid.
(3) Workers' compensation coverage for response team members injured or who become
ill during or as a result of a Level III response in accordance with the Workers'
Compensation Act.
(4) A VDES lIMO on scene at Level III responses, whether within or outside the City
of Roanoke. The VDES HMO will provide technical advice and equipment and act
as liaison to the local agency requesting assistance if outside the City of Roanoke.
B. VDES shall request Level III response team assistance in accordance with the procedures
set forth in APPENDIX A.
C. VDES shall reimburse directly to the City of Roanoke all eligible expenses incurred during
a VDES-authofized Level III response, within 60 days following receipt of an itemized
statement of expenses. See APPENDIX C.
D. VDES agrees to pay the cost of annual medical monitoring of team personnel dependent
upon the constraints of the budget authorized by the Virginia General Assembly. In
4
addition, VDES agrees to pay ail costs associated with examination and treatment,
including, but not limited to, hospital costs for illness or injury suspected of being caused
or actually caused by exposure to hazardous materiais as a result of Level III response
activities, within 60 days following receipt of an itemized statement of costs.
E. VDES agrees to pay (the Roanoke Fire-EMS Team) up to $1,000 annually to support drills
and/or exercises involving the full team.
F. VDES agrees to pay the City of Roanoke actuai cost of damage, up to $1,000, for each
vehicle that is damaged as a result of a VDES-authorized response. This is the maximum
VDES will pay for any one vehicle, regardless of the amount of damage. If a third party
is involved in an accident and is at fault, collection will be attempted by the City of
Roanoke from the third party before VDES will reimburse.
G. VDES agrees to pay ail payments necessary to bring response team members within the
plan created under Virginia Code Section 2.1-526.8 for protection against liability for
damages and the provision of legal defense against claims for such damages.
USE OF VDES FUNDS: All funds reimbursed to or passed through the City of Roanoke
from VDES pursuant to this agreement shail be used only to provide for hazardous materials
response program expenses, and shall not be used to supplant or replace funds for any other
program or activity.
REFUSAL TO RESPOND: The City of Roanoke reserves the right to refuse to respond to
a VDES request for Level III response if the team is already committed to other emergency
activities.
SERVICE AREA: See APPENDIX D.
TERMINATION: This agreement may be terminated by either party upon 30 days' written
notice thereof to the other party.
AMENDMENTS: This agreement may be amended in writing and by mutual agreement of
ail parties.
9. Notwithstanding anything to the contrary contained in this agreement, equipment p.urchased
during this agreement shall become the property of the City of Roanoke after this agreement
terminates.
10. This agreement shall not preempt any existing mutual aid agreement (written or verbal) now
in effect by the City of Roanoke.
11. If at any time during the term of this agreement the Code of Virgillia is changed in any way
to diminish or alter the authority of the local fire chief at any ha?ardous materials incident, this
12.
agreement may be terminated.
ANNUAL APPROPRIATION:
team's local governing authority.
This agreement is subject to annual appropriations by the
In addition, this agreement is subject to appropriations and
budget constraints authorized by the Virginia General Assembly.
13. DURATION OF CONTRACT: This contract is to be in effect beginning July 1, 1998, and
will expire June 30, 2000.
IN WITNESS WHEREOF, the parties have caused this agreement to be executed by the
following duly authorized persons:
VIRGINIA DEPARTMENT OF EMERGENCY SERVICES
BY:
TITLE: State Coordinator
DATE:
CITY OF ROANOICE
BY:
TITLE:
DATE:
6
APPENDIX A
RESPONSE PROCEDURES
There are two basic scenarios for a Level III response requiring a regional team: an
incident outside the jurisdictions of a regional response team, and an incident within their
jurisdictions. With these two possibilities, certain ground rules must be applied before a state
Level III response is authorized and, subsequently, a regional response team dispatched and
reimbursement authorized. Response procedures are:
1. Virginia Department of Emergency Services (VDES) is notified of the incident.
2. VDES regional Hazardous Materials Officer (HMO) for the jurisdiction involved is contacted
and, in mm, contacts the calling party.
3. The regional VDES HMO, in coordination with the affected jurisdiction, declares a Level III
response.
4. VDES HMO responds along with the regional Level III team.
For a Level III incident within a response team's home jurisdiction, the notification process
is the same as above. VDES will respond with the team and treat the incident as a Level III
response.
LINE OF AUTHQRITY:
1. When the Roanoke Valley Regional Response Team is activated, the team will report to the
VDES HMO. If the VDES HMO is not on scene, the team will report to the local fire chief
or the chief's designee having jurisdiction.
2. The Roanoke Valley Regional Response Team Leader shall maintain operational authority over
the response team members. The team leader shall, in conjunction with the VDES HMO,
determine the number of response team personnel required at the incident scene. The VDES
HMO will determine the number of personnel required during the initial response phase of an
incident.
A-I
3. In the event there are conflicts in management decisions between the local authqfity, the
VDES HMO, and the regional response team leader, or if the VDES HMO initiates or fails
to initiate any action or decision that would jeopardize the safety of the regional hazardous
materials personnel or equipment, the regional response team leader shall have the authority
to terminate the regional response and return to their locality. There shall be no recourse
against the regional hazardous materials team leader, the regional hazardous materials team
personnel, or the City of Roanoke.
STAGES OF RESPONSE:
Other than for an investigative response, the City of Roanoke shall make the sole
determination of manpower and equipment resources necessary to provide a response based on
information received from VDES or other sources.
INVESTIGATIVE RESPONSE:
There are times when a VDES HMO is not immediately available to respond to a
jurisdiction when requested to investigate a possible hazardous materials incident. In this case,
the City of Roanoke will be requested to dispatch a maximum of three hazardous materials team
members to perform an investigative response. On scene the team members will be asked to
evaluate the problem and report back to the VDES HMO. Once all of the information is gathered,
the HMO will make the decision to elevate the response or direct whatever action is necessary to
mitigate the problem. The City of Roanoke will be reimbursed at the normal rate for an
investigative response. All responses will be billed for a minimum four-hour duration.
A-2
APPENDIX B
MINIMUM EQUIPMENT LIST
HAZARDOUS MATERIALS RESPONSE
LEVEL II-E AND LEVEL III TEAMS
EQUIPMENT TO BE CARRIED ON RESPONDING HAZMAT VEHICLES
Reference Material
- CHRIS Manual, 1993 Edition
- Merck Index, 12th Edition
- Emergency Action Guides, Association of American Railroads (current through
latest updates)
- Emergency Handling of Hazardous Materials in Surface Transportation, Association
of American Railroads, 1996 Edition
- Fire Protection Guide on Hazardous Materials, NFPA, 12th Edition
- MSDSs, Genium Corp. (current through latest updates)
- North American Emergency Response Guidebook, 1996
- Farm Chemicals Handbook, Meister Publishing, 1997 Edition
First Responder's Guide to Agriculture Chemicals Accidents, Foden-Weddell,
1993 Edition
- NIOSH Pocket Guide to Chemical Hazards, 1995 Edition
- GATX Tank Car Manual, GATX, 6th Edition
- Hawley's Condensed Chemical Dictionary, Sax & Lewis, 13th Edition
- Handbook of Toxic and Hazardous Chemicals and Carcinogens, Sittig, 3d Edition
- TLVs and BELs Guidebook, ACGIH, 1996 Edition
- Quick Selection Guide to Chemical Protective Clothing, Forsberg, 3d Edition
- Matheson Gas Data Book, Matheson, 6th Edition
- Effects of Exposure to Toxic Gases: First Aid and Medical Treatment, Matheson,
3d Edition
Hazardous Materials Injuries, Stutz, 3d Edition
Emergency Care for Hazardous Materials Exposure, Bronstein, 2d Edition
- Clinical Toxicology of Commercial Products, Williams & Wilkens, 5th Edition
- Household Chemicals and Emergency First Aid, Foden-Weddell, 1993
- Gardner's Chemical Synonyms and Trade Names, Ash, 10th Edition
- Gloves Plus (computer program)
Notes:
1. Latest available edition of listed reference sources shall take precedence over listed
editions.
2. Reference materials may be in either book or computer form.
B-1 Revised 9/97
DetectionlMonitorin,q Equipment
Combination meter, 4 gas--combustible gas/O2/2 toxic gases; 1 each
Combustible gas indicator % Vol./LEL/PPM (destructive testing type), I each
Colormetric indicating tube kit with appropriate tubes for identification with unknown
matrix, I box each, plus the following tubes (1 box each):
acrylonitrile 0.5/a hydrogen sulfide 2/a
ammonia 0.5%/a
chlorine 0.2/a
cyanide 2/a
diethyl ether 100la
ethylene oxide 1/a
formaldehyde 0.5/a
hydrochloric acid 1/a
hydrocyanic acid 2/a
mercury vapor 0.1/b
organic arsenic
organic basic
petroleum hydrocarbons 100/a
phosphoric acid ester 0.05/a
sulfur dioxide 0.5/a
thioether
water vapor 0.1
Any additional tubes deemed necessary for your response area
- Photoionization detector
- pH Paper, 2 each
- Water finding test paper, 2 each
- Radiation monitoring equipment:
- Ludlum VA 2240 with 44-9 pancake detector, 2 each
- Ludlum 14C (alpha/beta/gamma) survey meter, 1 each
- CDV-742 pocket dosimeter (0-200 R), 8 each
- CDV-750 pocket dosimeter charger, I each
- Pesticide screening kit, 1 each
PCB test kits:
- Clor-N-Soil, 2 each
- Clor-N-Oil 50, 2 each
Clor-N-Oil 500, 2 each
- Clor-D-Tect 1000, 2 each
- Leak detectors (soap solution, ammonium hydroxide, etc.)
- pH meter or pen, 1 each
- Gasoline finding paste, I each
- Water finding paste, 1 each
- Gauging stick
Chemical spill classifier kit, I each
Waste water classifier kit, I each
- Squirt bottle, 1 each
- Distilled water, 1 gallon
- Heat sensor, infrared
- Surface thermometer
B-2 Revised 9/97
Sam~)lin(3 Equipment
- Drum thieves, 6 each
- Coliwassa tubes, 6 each
- Scoops, 12 each
- Trowels, 12 each
- Sample jars:
- 8 oz. wide mouth, with Teflon lids, 1 case
- 16 oz. wide mouth, with Teflon lids, I case
- Glass pipettes with aspiration bulb, 6 each
- Plastic pipettes, 50 each
- Tweezers, plastic, 6 each
- Flags, wire stakes, I bundle
Personal Protective Equipment
- SCBA, 60 minute, 8 each
- Personal Alarm (PASS), 8 each
- SCBA spare cylinders, 60 minute, 8 each
- Turnout gear, NFPA 1971 approved (must meet NFPA 1971, 1997 Edition),
including coat, pants, helmet, hood, gloves, boots; 8 sets
- Level A suits, 8 each, reusable or disposable (optional Level II-E)
- Limited-use full coverage suits, acceptable types include Saranex, Barricade,
Chemrel Max, Life Guard Responder, MSA Blue Max, Tychem 7500, Tychem
10,000, Kappler CPF III or IV, etc.; minimum of 2 types, 10 of each type
PVC coveralls with hood, 8 each
Butyl coveralls with hood, 8 each
- Limited-use coveralls with hoods and booties, acceptable types include Saranex,
PE coated, Barricade, Chemrel Max, Life Guard Responder, Tychem 7500 or
10,000, Kappler CPF I, II, III, IV, etc.; minimum of 2 types, 12 of each type
- Viton gloves, heavyweight, 12 pair
- Butyl gloves, heavyweight, 12 pair
- Nitrile gloves, heavyweight, 12 pair
- PVC gloves, heavyweight, 12 pair
- Neoprene gloves, heavyweight, 12 pair
- PVA gloves, 6 pair
North Silver Shield gloves, I pack
Best N-Dex Nitrile under gloves, 1 box; 100/box
- Work gloves, 12 pair, not fire fighter type
- Boots, "Tingley Hazproof", per NFPA 1991, 12 pair
- Latex overboots, 24 pair
- Head protection, I per team member
- Duct tape, 10 rolls
- Splash goggles, 6 pair
- 3/4 length fire boots or fishing waders, 6 pair
- Leather work boots, steel toe, 1 per team member
Safety glasses, I per team member
B-3 Revised 9/97
Tools
- Shovels, round point, 2 each
- Shovels, square point, 2 each
- Shovels, scoop, non-sparking, 2 each
- Pike pole, 8', 1 each
- Flat-head ax, 1 each
- Halligan bar, 1 each
- Street brooms, 2 each
- Bolt cutter, 36", 1 each
- Bung wrench, non-sparking, 1 each
- Bung wrench, standard, I each
Drum upender, 1 each
- Drum truck, I each
- Drum sling, 1 each
- Rotary transfer pump, petroleum type, 1 each
- Drum pump, acid compatible, 1 each
- Tool kit, standard, 1 each
- Tool kit, non-sparking, 1 each
- Wrecking bar, 24", 1 each
- Knife, utility, 1 each
- Mallet, 4-lb., 1 each
- Sledge hammer, 1 each
- Fence post driver, 1 each
Floor squeegee, 1 each
Air drill, 1 each
- Hole saws, 3" and 4", 3 each
- Air regulator for SCBA cylinder, 1 each
- Air hose, 50', with connectors
- Pipe wrenches:
- 36", 1 each
- 24", 1 each
- 8", 1 each
B-4 Revised 9/97
Leak and Spill Control Equipment
Chlorine A Kit, 1 each
Chlorine B Kit, 1 each
Chlorine C Kit, 1 each, (optional Level II-E)
Edwards/Cromwell repair kit, "A" (drum patch kit) or equal assorted equipment
Edwards Cromwell repair kit "B" (tank patch kit) or equal assorted equipment
Edwards/Cromwell repair kit, "C-1" (pipe plug kit) or equal assorted equipment
Edwards/Cromwell repair kit, "C-2" (pipe patch kit) or equal assorted equipment
Assorted Epoxy
Assorted clamps, plugs, and patch items
Taper plugs, wooden, sizes 1"-6", 1 each
Dome clamps, non-sparking (Lid Locks), 6 each
Filter fence components
- Fencing, 4" x 100", 1 roll
- Fence posts, 6', 18 each
- Utility wire, 1 roll or plastic cable ties, 50 each
Materials for underflow dams
- PVC pipe, 4", 6 each
PVC pipe, 6", 6 each
Absorbent booms, 5" x 10', 24 booms
Absorbent pads, 17" x 19", 500 pads
Containment booms, 200'
Clay-type absorbent, 4 bags
Soda ash, 100 lb.
Plug 'n Dike, 5-gallon container, dry type or equivalent
AFFF-ATC Foam, 100 gallons
Necessary foam nozzle and equipment
Mercury spill kit, 1 each
Salvage drums, steel, 85 gallon, 2 each
Poly salvage drums, 95 gallon, 2 each
Poly lab pack, 20 gallon, 2 each
Salvage drum, 55 gallon, steel, 1A2/Y1.5/150, 2 each
B-5 Revised 9~97
Decontamination Equipment
- Decon shower with hoses
- Traffic cones, 10 each
- Brushes, long handle, 6 each
- 5/8" garden hose, 50' sections, 4 each
- Polyethylene sheeting, 20' X 100', I roll
- Garden hose nozzles, 4 each
- Containment basin, 4 each
- 5-gallon buckets, 3 each
- 55-gallon plastic bags, 24 each
- 11/=" NSFT female to 5/8" garden hose adapter, 2 each
5/8" gated wye, 2 each
- 10 lb. TSP or detergent
- 2 gallons bleach
- 10 lb. sodium bicarb
- Hand-operated diaphragm pump with hoses (i.e., guzzler pump), 2 each
- Garden sprayers, 2.5 gallon, 2 each
Safety Equipment
- Trauma-type first aid kit, I each
- Emergency eye wash, I each
- Timer or stopwatch, 1 each
Safety harness with 100' retrieval ropes, 2 each
20-lb. ABC fire extinguisher, 1 each
- Class "D" fire extinguisher, 1 each
- Hand lights, explosive proof, 12 each
- Portable lights, 110 volt, 4 each
- Generator (for tools and lights), I each
- Electric cord reels, 12/3 wire, 200'
- Banner tape (red), 2 rolls
- Banner tape (yellow), 2 rolls
- Copper grounding rods, 3/4"x 4' (minimum length), 3 each
- Grounding cables, point-type clamp one end, alligator clamp one end, 1/8" stainless
steel (uninsulated), 50' minimum, 2 each
Bonding cables, point-type clamps on both ends, 1/8" stainless steel (uninsulated),
50' minimum, 2 each
- Ohm meter, intrinsically safe
- Ground resistance tester, 1 each
- Traffic safety vest, 8 each
- Explosive-proof exhaust fan, 1 each
B-6 Revised 9/97
Miscellaneous Equipment
Weather kit (capable of measuring temperature, wind speed and directi~)n,
relative humidity)
- Binoculars, 2 each
- Camera, 35mm with flash, telephoto lens
- Camera, Polaroid
- Camera, Video, VHS
- Command vests, 8 each
- Office supply kit (notepads, pencils, etc.)
and
Communication Equipment
- Multi-channel portables with chargers, 8 each
- Vehicle-mounted radios, Iow band 39.54 VHF with VDES channels, I per unit
In-suit communication devices, 4 each
Cellular telephone
Fax machine (must be capable for field use)
- Lap-top computer
B-7 Revised 9/97
APPENDIX C
REIMBURSEMENT PROCEDURES
These procedures apply regardless of where the incident occurs in Virginia. Level III
jurisdictions will not be penalized if a Level III response is required within their jurisdiction and
will be reimbursed for the response.
Reimbursement procedures for regional Level III teams are:
1. Payment of salary and wages, expenses (meals, lodging, etc.) for hazardous materials team
members responding from the Level III jurisdiction. Portal-to-portal time will apply. A total
of three hours in-house equipment cleanup time will be allowed for personnel involved in the
response and also costs associated with call-back personnel.
2. Payment for or resupply of expendable materials used during the incident.
3. Payment for or replacement of nonexpendable items (suits, air packs, etc.) damaged beyond
economical repair. A statement from the City of Roanoke will be required documenting extent
of damage, length of time in use, and condition of item at time of damage.
4. Payment for repair of nonexpendable items.
5. Payment of workers' compensation claims.
6. Payment for vehicle insurance deductible only (up to $1,000) if the vehicle is involved in an
accident on a Level III response. If a third party is involved in an incident and is at fault,
collection will be attempted by the City of Roanoke from the third party before VDES will
reimburse.
VDES will accept an itemized statement, with all responding personnel listed, plus all
equipment and vehicles used, verified by the VDES regional HMO, from the Level III jurisdiction
and will provide direct reimbursement to the individual jurisdictions. Payment will be made
within 60 days after receipt of the verified bill at the VDES Richmond office.
Col
RESPONSE AREA FOR
ROANOK'F. VALLF. Y HAZARDOUS MA'rERIAI~ RESPONSE TEAM
Alleghany County
Appomattox County
Bath County
Bedford County
Bedford City
Botetourt County
Buena Vista City
Campbell County
Clifton Forge City
Covington City
Craig County
Franklin County
Henry County
Lynchburg City
Montgomery County (east of Route 460 west to Blacksburg east on I-81 and Route 8)
Roanoke City
Roanoke County
Rockbridge County (south of 1-64/I-81 interchange)
Salem City
Vinton Town
D-1
Mary F. Parker, CMCIAAE
Cay Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #72-304
8andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33911-070698 authorizing execution of a contract
with Managed Health Services, Inc., and any necessary amendments thereto, to provide
management services for placements utilizing Comprehensive Services Act funds. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Glenn D. Radcliffe, Director, Human Development/Chair, Roanoke Interagency
Council
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Fran Dickerson, Comprehensive Services Administrator
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~N3EN DA~JULY~.WI~3
W. Robert Herbert
July 13, 1998
Page 2
pc:
Corinne B. Gott, Superintendent, Department of Social Services
Arehie W. Hardngton, Manager, City Information Systems
H:LAO ENDAg~dULY~. Wi:~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33911-070698.
A RESOLUTION authorizing the City Manager or his designee to
enter into a contract with Managed Health Services, Inc., and any
necessary amendments thereto, to provide management services for
placements utilizing the Comprehensive Services Act (CSA) funding,
upon certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager, or his designee, and City Clerk are hereby authorized
to execute and attest, respectively, on behalf of the city, a
contract with Managed Health Services, Inc., to provide management
services for placements utilizing CSA funds and any necessary
amendments thereto, within the limits of funds and for the purposes
as are more particularly set forth in the City Manager's report
dated July 6, 1998. All documents to be approved as to form by the
City Attorney prior to execution by the City Manager.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #72-304
~andra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso
I am attaching copy of Ordinance No. 33910-070698 amending and reordaining certain
sections of the 1998-99 City Information Systems Fund Appropriations, providing for
appropriation of $65,000.00, in connection with a contract with Managed Health Services,
Inc., to provide management services for placements utilizing Comprehensive Services Act
funds. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development/Chair, Roanoke Interagency
Council
H:~AGENDAg~JULYS.WPO
James D. Grisso
July 13, 1998
Page 2
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Fran Dickerson, Comprehensive Services Administrator
Diane S. Akers, Budget Administrator, Office of Management and Budget
Corinne B. Gott, Superintendent, Department of Social Services
Archie W. Harrington, Manager, City Information Systems
H:~AGENDAO~JULY6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33910-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 City
Information Systems Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 City Information Systems Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
A~)DrooHations
Capital Outlay $ 883,291
CSA Utilization Management System (1) ........................ 65,000
Retained Earninqs
Retained Earnings - Unrestricted (2) ............................ $ 3,059,685
1) Appropriated from
General Revenue
2) Retained Earnings -
Unrestricted
(013-052-1605-9003)
(013-3336)
$ 65,000
(65,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
July 6, 1998
Repor~8#9,~.?7_t~5 p ~ .'~9..~;
Honorable Mayor and Members of City Council
Roanoke, VA
Dear Mayor and Members of Council:
SUBJECT: COMPREHENSIVE SERVICES ACT CONTRACT FOR UTILIZATION
MANAGEMENT SERVICES
I. BACKGROUND
ao
Comprehensive Services Act (CSA) for At-Risk Youth and
Families established effective July 1, 1993, is a pool
of state funds to. be expended for public or private
non-residential or residential services for the
targeted population of at-risk youth and their
families.
o
CSA defines the mandated target population to be served
as:
Children/youth placed for the purposes of special
education in approved private school educational
programs;
Handicapped children/youth placed by local Social
Service agencies or the Department of Juvenile
Justice in:
2.
3.
4.
private residential facilities
private, special day schools
foster homes
child-caring facilities
Children foster care services provided to:
o
prevent foster care placements
children entrusted to Social Service agencies
by their parents or guardians
children committed to agencies by any court
Tarqeted, but non-mandated, groups of children/youth
who can receive services through the CSA are:
Children placed by a juvenile and domestic
relations court, in a private or locally operated
public facility or non-residential program, and
Honorable Mayor & Members of Council
Page 2
July 6, 1998
II.
· Children committed to the Department of Juvenile
Justice and placed by it in a private home or in a
public or private facility.
CURRENT SITUATION
ao
In order for local governments to qualify for CSA
funding for FY 1998-1999, localities must demonstrate
they have incorporated by July 1, 1998, utilization
management/utilization review for placements utilizing
CSA funding. Utilization management/review processes
include a systematic, rigorous and ongoing comparison
between a child's symptoms, diagnoses, interventions
and outcomes. It incorporates an analysis of cost
effectiveness relative to the stated treatment outcomes
and time frames.
Other requirements are local compliance with all
provisions of the CSA, including the use of a Uniform
Assessment Instrument (UAI), Family Assessment &
Planning Team (FAPT) review, and data collection.
o
In January of 1998, the City of Roanoke solicited
proposals for Comprehensive Services Act (CSA)
Utilization Monitoring and Case Management Services
(Proposal #98-1-43). Proposals were received from
Managed Health Services, Inc., Net Care, and The
Virginia Treatment Center for Children. (See
Attachment A listing cost of each proposal)
A team comprised of representatives from the
Roanoke Interagency Council, City Information
Systems, and the Office of Management and Budget
reviewed the three proposals received and
recommended that a contract be negotiated with
Managed Health Services (MHS)for Utilization
Management Services for a term of one year with an
option to renew for an additional one year term
with a maximum of up to five years.
o
Managed Health Services, Inc. (MHS) of Bethedsa,
MD is a privately held management company founded
in 1991. MHS creates improved service delivery
strategies that relocate and refocus care to the
Honorable Mayor and Members of Council
Page 3
July 6, 1998
Co
home and local community through the application
of managed care techniques and software
technologies.
Manaqed Health Services, Inc. will provide the
following services as listed and defined below:
1. Utilization Manaqement
Service Planning - primary goal of
accelerating the return of children/youth to
the home or to the lowest level of care.
Focus is on the identification of a
recommended level of care with target
treatment objectives;
Service Audit - audit of services provided to
monitor progress toward target objectives and
for contract compliance.
C o
Utilization Review - Measurement of progress
on meeting target treatment objectives and
the readiness of the children/youth to
transition from out of community placement
back to the home community.
2. Utilization Manaqement Traininq
so
Provide training to staff in the area of
utilization management with an emphasis on
service, planning, service auditing, and
utilization review.
3. Inteqrated Service and Partnership Development
a o
Work with local public and private human
service providers to form a lowcost
integrated service delivery network of care
providers in the areas of therapeutic foster
care, residential treatment centers, partial
hospital, and outpatient services.
4. Information Manaqement System
so
Provision of utilization management software
for use in tracking clients, capturing
treatment plan objectives and information,
and report generation.
Honorable Mayor & Members of Council
Page 4
July 6, 1998
D. Cost of services to be provided is as follows:
Utilization Manaqement - $12.00 per day per case
for residential treatment care and $10.00 per day
per case for therapeutic foster care. Based on
the average number of cases per month, the
projected annual cost of utilization management
will be $523,410. The cost of utilization
management will be offset by a cost reduction in
the area of residential and therapeutic foster
care through the use of managed care techniques.
o
Utilization Manaqement Training - $1,000 per day -
based on the number of staff members who will
receive training, the projected total cost will be
$5,000 and eligible out-of-pocket expenses.
o
Inteqrated Service and Partnership Development -
Total cost of $35,000 and eligible out-of-pocket
expenses.
o
Information Manaqement System - The City of
Roanoke will use the information management system
software for one year under a lease arrangement
with Managed Health Services at no additional
cost, provided Managed Health Services provides
utilization management services to 100 clients
each day. In the event the number of clients is
below 100, the City of Roanoke will pay a $97 per
diem fee for each day the clients' census is below
100. At the end of one year, the City of Roanoke
will have the option of purchasing the utilization
management software at a cost of $65,000. The
City of Roanoke will incur expenses in the amount
of $65,000 for hardware and software to operate
the utilization management system during the first
year.
III. ISSUES
A. Compliance
B. Fundinq
C. Timing
Honorable Mayor & Members of Council
Page 5
July 6, 1998
IV. ALTERNATIVES
ao
City Council authorize the City Manaqer or his designee
to execute a contract with Managed Health Services,
Inc. to provide the services as described above to
contain such terms and conditions as set forth herein
and such additional terms and conditions as required by
the City Manager. The contract is to be approved as to
form by the City Attorney.
Compliance. The City of Roanoke will be in
compliance with the state requirements effective
July 1, 1998, to include the following:
so
c o
Use of a uniform assessment instrument,
FAPT review for all cases receiving funding
from CSA pool funds
Data collection and reporting
2. Fundinq
a o
State reimbursement to local governments for
services provided to youth and their families
through the CSA is contingent upon compliance
with the provision of the CSA.
bo
Funding'for the utilization management
training, integrated service and partnership
development, and the utilization management
components is included in the CSA FY 1998-99
budget. Funding for the information
management system reporting component is
available in CIS retained earnings.
o
Timinq. Utilization Management development is
needed immediately in order to comply with CSA
provisions to obtain state reimbursement for
services provided with CSA funds.
o
City Council not authorize the City Manager or his
designee to contract with Managed Health Services, Inc.
to provide the services as described in the contract,
Compliance. The city of Roanoke will not comply
with CSA requirements.
o
Fundinq. Failure to comply with the provision of
the CSA will result in a loss of state
Honorable Mayor & Members of Council
Page 6
July 6, 1998
reimbursement for services provided to youth and
families under the CSA.
o
Timing is important since the implementation of
Utilization Management/Utilization Review could be
delayed or disrupted if the contract with Managed
Health Services is not approved.
V. RECOMMENDATION
City Council concur in Alternative A and take the following
specific action:
no
Authorize the City Manaqer or his desiqnee to enter
into a contract in a form approved by the City
Attorney, with Managed Health Services, Inc.
m o
Appropriate fundinq in the amount of $65,000 from CIS
retained earnings to an account to be established by
the Director of Finance entitled ~CSA Utilization
Management System."
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/GDR:gr
cc:
Wilburn C. Dibling, City Attorney
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director of Human Development and
Chairperson, Roanoke Interagency Council
Dr. E. Wayne Harris, Superintendent, Roanoke City Schools
Fran Dickerson, CSA Administrator
Diane S. Akers, Budget Administrator
Corinne Gott, Superintendent, Department of Social Services
Archie Harrington, Manager, City Information Systems
MaW F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File ~60-246
Sandra H. Eakin
Deputy C~y C~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33912-070698 amending and reordaining certain
sections of the 1998-99 Consortium Fund Appropriations, providing for appropriation of
$375,000.00 in additional funds for the Fifth District Employment and Training Consortium.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium
H:~AGENOA~I,J ULY~.WI:~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33912-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Consortium
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Consortium Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3~3ropriations
Fifth District Employment and Training Consortium FY98-99
Title III - 40% (1-23) .......................................
$375,000
375,000
Revenue
Fifth District Employment and Training Consortium FY98-99
Title III -40% (24) ........................................
$375,000
375,000
1 ) Administrative
Wages (034-054-9982-8350) $17,255
2) Administrative
Fringes (034-054-9982-8351 ) 4,440
3) Administrative
Travel (034-054-9982-8352) 1,000
4) Administrative
Communications (034-054-9982-8353) 750
5) Administrative
Supplies (034-054-9982-8355) 1,250
6) Administrative
Insurance (034-054-9982-8356) 1,500
7) Administrative
Equipment (034-054-9982-8359) 5,500
8) Administrative
Miscellaneous
9) BRS Wages
10) BRS Fringes
11) BRS Travel
12) BRS
Communication
13) BRS Supplies
14) BRS Insurance
15) BRS VEC
16) BRS Equipment
17) BRS Miscellaneous
18) Supportive
Services
19) Training/
FDETC I/R
20) Training/
FDETC OJT
21) Profiling
Administrative
Wages
22) Profiling
Administrative
Fringes
23) Profiling
Communications
24) Title III - 40%
( 034-054-9982 -8360 )
(034-054-9982-8066)
(034-054-9982-8067)
(034-054-9982-8068)
(034-054-9982-8069)
(034-054-9982-8070)
(034-054-9982-8056)
(034-054-9982-8405)
(034-054-9982-8496)
(034-054-9982-8060)
(034-054-9982-8461 )
(034-054-9982-8500)
(034-054-9982-8501)
(034-054-9982-8540)
(034-054-9982-8541 )
(034-054-9982-8543)
(034-034-9982-9982)
$ 2,055
41,518
1 O, 380
1,000
1,000
1,000
1,000
9,500
1,500
1,708
22,500
203,750
6,250
31,515
7,879
750
375,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEI~ c F;
(.:IT Y . ~. ~: :, · ~3 ~' ':: ~ :":
July 06,19~8
'98 JIJL-1 P2:38 # 98-?~_~
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Funding for the Fifth District Employment and Training
Consortium
BACKGROUND
Ao
m o
The Fifth District Employment and Training Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
The FDETC serves eligible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This agency serves two primary client populations:
m o
dislocated workers who have been laid off from
employment through no fault of their own (under
Title III), and
the economically disadvantaged as determined by
income guidelines set by the U.S. Dept. of Labor
(under Title II-A, II-C and the Summer Youth
Employment Program).
The City of Roanoke is the grant recipient for FDETC
funding. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
July 06, 1998
II. CURRENT SITUATION
Ao
Virginia Employment Commission has notified the
Consortium of the approval of a request for $375,000.00
to operate a Governor's Regional Project for PY 98.
These funds will be used to serve dislocated workers by
paying for training, providing career counseling and case
management.
III. ISSUES
A. Program Operations
B. Funding
C. Timinq
IV.
ALTERNATIVES
Ao
Appropriate the FDETC's PY 1998-1999 funding totaling
$375,000.00 and increase the revenue estimate by
$375,000.00, in accounts to be established by the
Director of Finance.
o
Program Operations - Existing activities will
continue and planned programs will be implemented.
Funding - Funds are available from the Grantor
agency and other sources as indicated at no cost to
the City.
Timing - Immediate action will allow programs to be
implemented and completed within planned time
frames.
Honorable Mayor and Members of City Council
Page 3
July 06, 1998
m o
Do not appropriate the FDETC's funding totaling
$375,000.00.
Program Operations - Planned programs to
serve participants would be delayed or
never initiated.
o
Funding - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
Timing - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Vo
RECOMMENDATION
Approve Alternative A:
A. Appropriate the FDETC's funding totaling $375,000.00,
and increase the revenue estimate by $375,000.00, in
accounts to be established in the Consortium fund by
the Director of Finance.
Respectively submitted,
W. Robert Herbert
City Manager
WRH/VLP:wc
CC:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Mary F. Parker, CMCIAAE
Cay Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #10
Sandm H. Eakin
Deputy cay Ck~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, Vice-Mayor Harris requested a summary report with regard to the projected
shortfall of revenue in personal property taxes.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: W. Robert Herbert, City Manager
H:~GEND.~JU LY~,WPD
Department of Finance
City of Roanoke, Virginia
July 6, 1998
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
May Financial Report
This financial report covers the first eleven months of the 1997-98 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 2.16% or $3,059,000 compared to FY97. Variances in
specific categories of revenues are as follows:
General Property Taxes rose 1.58% or $993,000. Real estate taxes total $40,120,000 and have grown
nearly 3.2% over FY97, exceeding the budget by $197,000. Personal property taxes were due
June 1, 1998, but are recorded as revenue when levied. Current year personal property tax revenue
reflects a slight increase through May 31, but is expected to fall well below budget for the year. Public
service tax declined through May due to timing differences, but should be comparable to the prior year
by June 30.
Other Local Taxes are up 2.42% or $1,042,000. Business and professional occupational license
(BPOL) tax rose $201,000 or 2.14% and has exceeded the estimate for the year. Electric service utility
tax and E911 telephone surcharge are also up. Sales tax revenue increased only $114,000 or .87%, well
below the 3.43% increase projected for FY98. Recordation and probate tax, admissions tax and
franchise tax revenues have also exceeded their estimates for the year.
Permits, Fees and Licenses rose $47,000 or 7.57% due to increases in building, electrical, heating and
plumbing inspection fees. These increases are partially offset by a decline in street opening permits.
Fines and Forfeitures decreased 5.05% or $48,000 due to a decline in General District Court fines and
parking ticket revenue.
Revenue from Use of Money and Property increased $170,000 or 19.92% due to growth in interest
revenue resulting from higher average daily cash balances in the General Fund.
Charges for Services are up $252,000 or 9.12% due to increased billings for weed cutting and
demolitions and EMS services.
Miscellaneous Revenue is down $293,000 or 53.98%. This decrease is caused by the receipt of nearly
$200,000 in FY97 in connection with Trigon's settlement regarding discounts not properly deducted
fi-om claims costs of its subscribers. A decline in other miscellaneous revenues also contributed to this
decrease.
Honorable Mayor and Members
Roanoke City Council
July 6, 1998
Page 2
Internal Services increased $111,000 or 8.19% due to a billing of $134,000 by Occupational Health
Services to the Risk Management Fund to help fund the operation of the employee health clinic. FY98
is the first year for such billings. Engineering billinss increased, while building maintenance and street
maintenance billings declined.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 5.00% or $7,287,000 since FY97.
Variances in individual expenditure categories are discussed as follows:
Judicial Administration expenditures rose 8.17% or $303,000. Personal services costs in the Sheriff
and Commonwealth Attorney's departments increased. Expenditures by the Clerk of Court are up due
to the purchase of various computer and microfilming equipment and increased binding expenses.
Public Works expenditures increased $1,619,000 or 7.44% due to the purchase of approximately
36,000 automated waste containers and increased landfill disposal fees in the Solid Waste Management
Department. Paving Program expenditures are also up while expenditures by Streets and Traffic
declined.
Parks, Recreation and Cultural expenditures are up $222,000 or 6.16% as a result of increased
expenditures and a decline in reimbursements received by the Recreation department. Library
expenditures are also up due to equipment purchases.
Nondepartmental expenditures rose $1,148,000 or 15.67% due to increases in transfers to the Capital
Projects, CIS and Risk Management Funds which are partially offset by a decrease in transfers to the
Nursing Home and Fleet Management Funds. The increase in transfers to the CIS Fund results from
the appropriation of $779,000 of CMEKP funds for various technology projects. A transfer of $250,000
designated for self-insured claims as of Sune 30, 1997 was made to the Risk Management Fund. The
increase in transfers to the Capital Projects fund is due to the appropriation of funds for the regional
radio project.
I would be pleased to answer any questions which City Council may have regarding the monthly
financial statements.
JDG/TLH/pac
Attachments
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
MAY 31, 1998
Balance July 1,1997
Ordinance
Number Department
CMT004 Recreation
33556 Transfer to Grant Fund
CMT006 Virginia Cooperative Extension Service
CMT008 Recreation
CMT014 City Clerk
CMT027 Human Development
CMT028 City Attorney
33661 City Treasurer
CMT036 Office of Grants Compliance
CMT038 City Council
CMT042 Engineering
CMT083 City Manager
CMT045 Office of Management and Budget
CMT047 Building Inspections
CMT051 Community Planning
CMT053 Juvenile Detention Home
CMT055 City Manager
CMT146 City Manager
33763 Snow Removal
CMT061 City Clerk
33842 Nursing Home Fund
CMT065
CMT069
CMT200
CMT200
CMT206
Commission of the Revenue
Director of Human Development
City Manager
Office of Management and Budget
Balance May 31, 1998
Purpose
Music for Americans and Blues and
Jazz Festival
Local Funding of Office on Youth
Local Share of Funding
Boxing Program Supplies
Advertising for Public Hearing on
Modred Eleclion Dis~ict System
Repair Single Room Occupancy
External Counsel Expenses
Additional Bonding for City Treasurer
Funding for Roanoke Neighborhood
Development Corporation
Equipment for Mayor's Office
Asbestos Survey for Coyner Springs
Funding for School Sports Program
Funding for 1997 United Way Campaign
Equipment for New Building
Inspector
Purchase of Historical Marker -
McClanahan Cemetery
Purchase of Equipment
Training and Development Expenditures
Con~ibulion to 1998 CityArt Show
Additionai funding for Snow Emergency
Operations
Purchase of Computer Hardware for
Mayor's Office
Residual Equity Resulting from
Discontinuance of Nursing Home
Operation
Professional Fees for NADA Assessment
Cop~ing Nursing Home Files
Sponsorship of First Regional Conference
on Community Relations
Downtown and Williamson Road
Service Dis~'ict Payments
$367,576
(5,000)
(4,642)
(1,657)
(2,213)
(5,000)
(15,000)
(14,700)
(5,000)
(1,550)
(6,080)
(3,000)
(2,421)
(7,670)
(1,893)
(1,700)
(2,000)
(1,400)
(62,918)
(1,500)
11,518
(6,000)
(7,900)
(6,250)
(10,541)
$196,359
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - May 31 July I - May 31 Percentage Revenue Estimate
Revenue Source 1996-97 1997-98 of Change Estimates Received
General Propezty Taxes $62,966,810 $63,~::~9,635 1.58 % $65,860,500 97.11%
Other Local Taxes 43,047,133 44,089,037 2.42 % 50,179,922 87.86%
Permits, Fees and Licenses 615,313 661,91 7 7.57 % 5g0,977 112.00%
Fines and Forfeitures 958,376 909,S01 (5.05)% 925,000 96.38%
Revenue from Use of Money and Property 851,362 1,020,958 19.92 % 1,061,776 96.16%
Grants-in-Aid Commonwealth 28,446,104 29,233,270 2.77 % 37,929,678 77.07%
Grants-in-Aid Federal Government 43,4,90 42,608 (2.03) % 33,970 125.43%
Charges for Services 2,761,283 3,013,214 9.12 % 3,287,020 91.67°4)
Miscellaneous Revenue 543,467 250,129 (53.g6) % 302,200 82.77°4)
Internal Services 1,358,712 1,4~,940 8.19 % 1,91 2,000 76.88%
Total $141,592,050 $144,650,899 2.16 % $162,083,043 89.24°4)
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
Percent of
July I - May 31 July I - May 31 Percentage Unencumbered Revised Budget
Expenditures 1996-97 1997-98 of Change Balance Appropriations Obligated
General Government $9,155,844 $9,439,334 3.10 % $1,366,473
Judicial Administration 3,707,878 4,010,846 8.17 % 409,650
Public Safety 33,228,318 34,437,320 3.64 % 4,163,250
Public Works 21,757,025 23,376,304 7.44 % 2,652,636
Health and Welfare 18,392,186 19,060,449 3.63 % 3,989,630
Parks, Recreation and
Cultural 3,602/334 3,824,176 6.16 % 501,868
Community Development 2,563,370 2,651,665 3.44 % 220,555
Transfer to Debt Service
Fund 9,310,800 9,510,800 2.15 %
Transfer to School Fund 38,621,150 38,167,419 4.22 % 3,375,511
Nondepartmental 7,326,535 8,474,447 15.67 % 1,880,132
Total $145,665,480 $152,952,763 5.00 % $18,559,705
$10,805,807 87.3504)
4,420,496 90.73%
38,600,570 89.21%
26,028,940 89.81%
23,050,079 82.69o4)
4,326,044 88.40°4)
2,872,223 92.32%
9,510,800 103.00o4)
41,542,930 91.87%
10,354,579 81.84%
$171,512,468 89.18%
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1-May 31 July 1-May 31 Percentage
1996-97 1997-98 of Change
$6,468,959 $6,512,071 0.67
27,829,409 28,699,205 3.13
2,123,392 2,307,803 8.68
2,668,291 2,738,616 2.64
36,621,190 38,167,419 4.22
8,528,191 8,716,221 2.20
$84,239,432 $87,141,336 3.44 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$7,740,411 84.13%
32,826,175 87.43%
2,648,172 87.15%
2,994,806 91.45%
41,343,029 92.32%
10,238,032 N/A
$97,790,625 89.11%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
Current Fiscal Year
July 1-May 31 July 1-May 31 Percentage Unencumbered Revised
Expend itu res 1996-97 1997-98 of Change Balance Appropriations
Instruction $56,151,665 $57,439,848 2.29 %
General Support 2,373,785 2,513,033 5.87 %
Transportation 2,553,731 2,735,904 7.13 %
Operation and
Maintenance of Plant 8,098,320 8,036,031 (0.77) %
Food Services 3,368,156 3,446,011 2.31%
Facilities 2,564,088 1,991,528 (22.33) %
Other Uses of Funds 3,326,924 3,688,217 10.86 %
Special Purpose Grants 9,365,754 10,238,032 9.31%
Total $87,802,423 $90,088,604 2.60 %
$6,788,676
691,068
234,929
1,514,311
543,142
775,662
1,751
$64,228,524
3,204,101
2,970,833
9,550,342
3,989,153
2,767,190
3,689,968
10,238,032
Percent of
Budget
Obligated
89.43%
78.43%
92.09%
84.14%
86.38%
71.97%
99.95%
N/A
$10,549,539
$100,638,143
89.52%
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF MAY 31, 1998
Expenditures Unexpended Outstanding Unobligated
Budget To Date Balance Encumbrances Balance
General Government $15,031,119 $8,907,964 $6,123,155 $507,767 $5,615,388
Public Safety 362,350 11,988 350,362 56,100 294,262
Education 28,173,732 23,504,038 4,669,694 3,890,959 778,735
Community Development 1,081,000 82,269 998,731 958,731 40,000
Recreation 1,085,375 414,390 670,985 240,176 430,809
Streets and Bridges 21,828,613 13,887,566 7,941,047 5,254,472 2,686,575
Sanita~on Projects 1,398,427 798,696 599,731 148,271 451,460
Traffic Engineering & Communications 2,383,764 1,653,320 730,~.~. 293,766 436,678
Other Infrastructure Projects 15,309,590 5,546,721 9,762,869 4,482,929 5,279,940
Capital Improvement Reserve 13,540,776 13,540,776 13,540,776
Total
$100,194,746 $54,806,952 $45,387,794 $15,833,171
$29,554,623
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest Expense
Miscellaneous Expense
Transfer to ClS Fund
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
1998
$2,790,384
2,574,935
208,331
20,429
1,278,298
3,633
483,375
7,359,385
1,296,760
2,837,783
1,274,668
5,409,211
1,950,174
372,698
19,181
44,266
(1,410,975)
(172,371 )
(233,446)
(1,380,647)
$569,527
1997
$2,872,981
2,536,732
215,113
21,612
1,672,823
6,180
363,423
7,688,864
1,542,433
2,700,811
862,025
5,105,269
2,583,595
265,953
2,856
75,091
(1,450,955)
(1,194)
(1,108,249)
$1,475,346
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Miscellaneous Expense
Transfer to ClS Fund
Transfer to Capital Projects Fund
Net Nonoperating Revenues
Net Income
1998
$6,408,186
883,050
153,274
833,033
108,857
211,237
54,923
8,652,560
1,562,727
3,948,739
882,525
6,393,991
2,258,569
528,567
14,938
(172,371)
(37,071)
334,063
$2,592,632
1997
$6,534,053
807,367
214,921
770,610
100,379
136,443
83,893
8,647,666
1,534,144
3,920,192
868,720
6,323,056
2,324,610
400,415
16,958
(198)
417,175
$2,741,785
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Rentals
Parking Fees
Event Expenses
AdverlJsing
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Income
1998
$498,488
235,794
149,519
5,873
192,257
309,637
77,313
1,468,881
1,000,634
989,946
362,548
2,353,128
(884,247)
1,037,162
49,513
9,682
1,096,357
$212,110
1997
$543,519
220,516
161,569
1,925
216,937
288,162
83,836
1,516,464
1,065,758
1,129,147
371,276
2,566,181
(1,049,717)
1,027,798
34,408
7,866
1,070,072
$20,355
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Operating Subsidy for GRTC
Transfer to Capital Projects Fund
Interest on Investments
Interest Expense
Miscellaneous
Net Nonoperating Expenses
Net Loss
1998
$239,473
374,105
149,950
352,212
211,502
87,592
1,414,834
655,253
495,506
1,150,759
264,075
1,097,773
(859,211 )
(29,682)
32,002
(539,086)
3,378
(294,826)
($30,751)
1997
$278,551
391,607
144,607
371,708
199,055
85,025
1,470,553
711,020
479,653
1,190,673
279,880
1,001,133
(773,628)
(992)
(670,161)
7,649
(435,999)
($156,119)
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenues
Net Income (Loss)
1998
26,201
150,903
177,104
221,106
55,115
3,936
280,157
(103,053)
7,280
7,280
($95,773)
1997
$3,296
285,482
883,975
1,172,753
1,172,068
448,220
15,581
1,635,869
(463,116)
545,022
36,226
9,760
591,008
$127,892
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Commission
Conference Center
Total Operating Revenues
FY1998 FY1997
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
$ - $ $ $ -
- 2,637,216 2,637,216 2,203,566
2,637,216 2,637,216 2,203,566
Operating Expenses
Commission
Conference Center
Total Operating Expenses
89,216 89,216 74,325
2,280,818 2,280,818 1,874,811
89,216 2,280,818 2,370,034 1,949,136
(89,216) 356,398 267,182 254,430
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
City Contribution
Virginia Tech Contribution
Proceeds from Bdck Sales
Interest on Investments
Conference Center
175,000 175,000 175,000
175,000 175,000 175,000
572 572 225
27,889 27,889 10,378
(111,145) (111,145) (80,967)
378,461 (111,145) 267,316 279,636
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
289,245 245,253 534,498 534,066
Depreciation Expense/Replacement Revenue
426,239 52,744 478,983 465,443
Net Income (Loss) ($136,994) $192,509 $55,515 $68,623
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center,
as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 11 MONTHS ENDING MAY 31, 1998
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperating Revenues (Expenses)
Interest Revenue
Gain on Sale of Trigon Common Stock
Transfer from Other Funds
Transfer to Other Funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
TOTALS
c~y
Information Materials Management Utility Line Fleet Risk
Systems Conlrol Services Services Management Management 1998 1997
$2,599,612 $158,293 $166,854 $2,826,505 $2,861,504 $5,160,366 $13,773,134 $13,953,513
2,598,612 198,293 166,854 2,826,505 2,861,504 5,160,368 13,773,t34 t3,953,51,~
1,331,197 96,500 22,965 2,064,151 1,088,714 154,459 4,757,986 4,756,721
448,862 26,190 76,146 423,494 815,997 6,179,735 7,970,425 7,061,388
572,977 1,678 26,849 167,010 1,396,089 2,164,603 1,946,030
2,353,036 124,368 125,980 2,654,985 3,300,800 6,334,194 14,893,014 13,764,139
246,576 33,925 40,894 171,850 (439,296) (1,173,828) (1,119,880) 189,374
114,291 (4,050) 11,730 76,823 79,010 472,741 750,545 664,583
276,713 276,713
1,553,867 830,007 250,000 2,633,874 1,768,469
(13,471 ) (386,219) (69,478) (4,804) (473,972)
1,868,198 (4,050) (1,741) (309,398) 839,539 994,~50 3,187,160 2,433,052
$1,914,734 $29,875 $39,153 ($137,546) $400,243 ($179,178) $2,987,280 $2,622,426
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED MAY 31, 1998
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED MAY 31, 1998.
FUND
GENERAL
WATER
SEWAGE
CIVIC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
i MANAGEMENT SERVICES
UTILITY LINES SERV
FLEET MANAGEMENT
PAYROLL
i RISK MANAGEMENT
PENSION
i SCHOOL FUND
FDETC
GRANT
TOTAL
BALANCE AT BALANCE AT BALANCE AT
APR 30, 1998 RECEIPTS DISBURSEMENTS MAY 31, 1998 MAY 31, 1997
$5,532,981.62 $22,281,563.12 $17,788,340.24 $10,026,204.50 $20,347,096.53
6,629,371.29 268,411.46 119,061.00 6,778,721.75 6,537,250.57 i
16,709,731.33 1,543,850.45 1,853,841.21 16,399,740.57 23,135,719.91i
1,049,280.86 260,054.00 275,599.43 1,033,735.43 699,778.921
194,204.14 105,110.95 210,000.65 89,314.44 (54,899.95)r
42,834,291.03 808,444.73 1,471,858.81 42,170,876.95 28,764,179.751
98,227.32 0.00 0.00 98,227.32 812,749.54!
876,259.03 46,811.02 8,218.23 914,851.82 333,425.84 i
11,195,386.27 47,638.76 1,031.27 11,241,993.76 9,066,189.54i
3,748,255.27 50,319.87 135,193.55 3,663,381.59 2,360,897.03 i
(71,918.45) 78,222.80 80,145.69 (73,841.34) (128,856.73)r
236,181.87 10,873.63 30,952.53 216,102.97 217,919.30 i
1,808,655.59 17,092.65 142,651.47 1,683,096.77 1,548,691.71
1,022,846.84 97,806.91 328,103.49 792,550.26 1,721,617.43 ~
(12,088,581.83) 17,918,010.48 12,798,520.77 (6,969,092.12) (9,236,271.74)!
9,807,100.82 216,834.14 463,057.09 9,560,877.87 9,593,887.88 i
(216,240.69) 708,976.77 952,853.62 (460,117.54) 342,589.41
8,510,660.84 4,141,438.49 4,781,999.41 7,870,099.92 9,256,403.33
132,849.92 102,831.00 122,240.14 113,440.78 111,890.69
348,436.33 54,928.35 386,608.95 16,755.73 450,898.88
$98,357,979.40 $48,759,219.58 $41,950,277.55 $105,166,921.43 $105,881,157.84
CERTIFICATE
HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY
OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED
MAY 31, 1998. THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$1,146,791.22
1,533,344.69
6,966,000.00
7,965,622.22
45,000,000.00
9,462,005.56
33,093,157.74
$105,166,921.43
DATE: JUNE 8, 1998
?
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 11 MONTHS ENDING MAY 31, 1998
Revenue
1998
1997
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
$5,327,087
6,442,483
12,341,288
10,475
$24,121,333
$5,753,710
6,156,058
31,051,184
191,526
$43,152,478
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Active Service Death Benefits
Administrative Expense
TotalExpenses
Net Income
$8,178,008
653,913
271,301
21,621
216,869
9,341,712
$14,779,621
$7,525,740
693,871
437,561
231,941
8,889,113
$34,263,365
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
MAY 31, 1998
Assets
1998
1997
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
1998 $298,972,151
1997 $241,023,385)
($460,118)
226,472,373
18,000
$226,030,255
$341,624
207,815,648
86
18,000
$208,175,358
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
$746,715
62
746,777
$699,032
699,032
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
210,503,857
14,779,621
225,283,478
$226,030,255
173,212,961
34,263,365
207,476,326
$208,175,358
14
Mary F. Parker, CMCIAAE
city Ck~rk
CI T Y 0 F ROANOKE
Office of the City Clerk
July 13, 1998
· andra H. Eakin
Deputy city Ck~rk
File #27-45-60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33913-070698 amending and reordaining certain sections of
the 1998-99 General Fund Appropriations, providing for reappropriation of $1,786,577.00 for certain
outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meetin8 which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AA.E
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA~ULY~,WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33913-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 General Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADDroDHations
City Council
City Clerk
City Manager
Management and Budget
Personnel Management
Occupational Health Clinic
Economic Development
City Attorney
Director of Finance
Billings and Collections
Municipal Auditing
Electoral Board
City Treasurer
Commissioner of the Revenue
Real Estate Valuation
Sheriff
Jail
Commonwealth's Attorney
Cost Collections Unit
Clerk of Circuit Court
Director of Public Safety
574
172
371
286
16,536
22,502
780
6,398
8,761
31,175
29,649
206
1,999
2,573
2,106
434
154,470
5,007
4,500
69,768
190
Police - Administration
Police - Investigation
Police - Patrol
Police - Services
Police - Training
Police - Animal Control
Fire - Support
Fire - Operations
Emergency Medical Services
Emergency Services
Communications
Director of Public Works
Building Inspections
Streets and Traffic
Snow Removal
Street Lighting
Traffic Engineering
Solid Waste Management - Refuse
Solid Waste Management - Recycling
Custodial Services
Engineering
Building Maintenance
Parks and Grounds Maintenance
Recreation
Community Planning
Director of Human Development
Juvenile Detention Home
Outreach Detention
Youth Haven I
Crisis Intervention
Social Services - Administration
Income Maintenance
Social Services - Services
Employment Services
Libraries
Supply Management
Director of Utilities and Operations
General District Court
Magistrate's Office
Circuit Court Judges
$ 881
2,220
37,862
24,927
11,781
733
25O
25,725
7,549
$ 1,129
503
1,792
962
78,404
33,524
3,261
85,517
45O
30 945
65 911
21 987
19 533
14 541
13 830
218
960
175,490
206,282
464,494
33,222
32,222
4,725
11,557
4,737
27,370
16,493
4,386
58,078
3,421
25
12,779
886
347
Juvenile and Domestic Relations
Court Services
Juvenile and Domestic Relations
Court Clerk
Total Appropriations
Fund Balance
Reserve for Prior Year Encumbrances
$ 401
2,124
$1.786.577
$1.786.577
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y Cbrk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
8andre H. Eakin
O~puty c~y c~rk
File #27-45-60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33914-070698 amending and reordaining certain sections of
the 1998-99 Water Fund Appropriations, providing for reappropriation of $83,245.00 for certain
outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Attachment
pc.'
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Jesse H. Perdue, Jr., Manager, Water Department
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA96~J ULY6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33914-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Water Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
General Operating Expenses
Water Pumping Station and Tanks
Water Purification
Capital Outlay
Total Appropriations
47
8,635
4,638
$13,320
69,925
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
8andra H. Eakin
D.p.ty c~ Cbrk
File #27-45-60-192-268-301-331-361-396-467-468
James D. C-risso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33915-070698 amending and reordaining certain sections of
the 1998-99 Sewage Fund Appropriations, providing for re, appropriation of $708,056.00 for certain
outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc.'
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Steven L. Walker, Manager, Water Pollution Control Plant
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:V~GENDAg~JULYS. WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33915-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Sewage
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Sewage Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
AooropHations
Administration
Maintenance
Laboratory
Lateral Maintenance and
Replacement
Capital Outlay
Total Appropriations
$ 584,805
38,804
2,394
31,624
$ 657,627
50,429
$ 708.056
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
Suly 13, 1998
8andre H. Eakin
Deputy C~y C~rk
File//27-45 -60-192-268-301-331-361-396-467.468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33916-070698 amending and reordaining cerUtin sections of
the 1998-99 Civic Center Fund Appropriations, providing for reappropriation of $70,745.00 for
certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Siacerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc~
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
~Iames M. Evans, Manager, Civic Center Facilities
Diane S. Akers, Budget Administrator, Office of Mmutgement and Budget
H:~AGENDAg61J U LY6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33916-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Civic
Center Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Civic Center Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
ADDroDHations
Operating Expenses
Capital Outlay
Total Appropriations
$ 9,024
61,721
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
c~y c~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
8andre H. Eakin
Deputy Cay Ck~rk
File #27-45-60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Fimmce
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordimmce No. 3391%070698 amending and reordaining certain sections of
the 1998-99 Transportation Fund Appropriations, providing for re, appropriation of $69,136.00 for
c, emlin outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely, f~
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
W. Robert Herbert, City Manager
W'flliam F. Clark, Director, Public Works
H:~AGENDA~ULY6.WI~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33917-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99
Transportation Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Transportation Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations:
Century Station Parking Garage
Williamson Road Parking Garage
Church Avenue Parking Garage
Total Appropriations
9,608
47,148
12,380
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
Cay Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
~andra H. Eakin
r~puty ci~ c~k
FHe#27-45-60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33918-070698 amending and reordaining certain sections of
the 1998-99 City Information Systems Fund Appropriations, providing for re. appropriation of
$85,435.00 for certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
W. Robert Herbert, City Manager
Vv-tlliam F. Clark, Director, Public Works
Archie W. Harrington, Manager, City Information Systems
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGEND~g~JULY~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
-The 6th day of July, 1998.
No. 33918-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 City
Information Systems Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 City Information Systems Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
A~3~3ropHations
Operating Expenses
Telephone System Maintenance
Capital Outlay
Total Appropriations
$19,053
161
66,221
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
M,,ry F. P~rker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of th~ City Cl~rk
July 13, 1998
8andre H. Eakin
Deputy city Ck.k
File #27-45-60-192-268-301-331-361-396-467-468
James D. Ca/sm
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33919-070698 amending and reordaining certain sections of
the 1998-99 Materials Control Fund Appropriations, providing for re, appropriation of $40.00 for
certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a re, dar meeting which was held on Monday, July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Cl~'k
MFP:lo
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Manag~ent and Budget
Kit B. Kiser, Director, Utilities and Operations
D. Darwin Roupe, Manager, Supply Management
H:',AGENDAO~J U LY~.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33919-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Materials
Control Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Materials Control Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooro~)Hations
Operating Expenses
Total Appropriations
$ 40
~ 40
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
C~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
~andra H. F. akin
Deputy City Clerk
File #27-45-60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33920-070698 amending and reordaining certain sections of
the 1998-99 Management Services Fund Appropriations, providing for reappropriation of $8,622.00
for certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 6, 1998.
~l'~X ~~'Sincerely, f~.~/,~..
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator; Office of Management and Budget
H:~AGENDA~Y6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
*The 6th day of July, 1998.
No. 33920-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99
Management Services Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Management Services Fund Appropriations, be, and the
same are hereby, amend, ed and reordained to read as follows, in part:
A=;)ropriations
Operating Expenses
Capital Outlay
Total Appropriations
$ 1,957
6,665
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
cay C~rk
CITY OF ROANOKE
Office of the City Clerk
8andre H. Eakin
Deputy c~y c~rk
File #27..45-60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. C-risso:
I am attaching copy of Ordinance No. 33921-070698 amending and reordaining certain sections of
the 1998-99 Utility Line Services Fund Appropriations, providing for reappropriafion of $140,916.00
for certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
Attachment
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Samuel Hayes, IH~ Manager, Utility Line Services
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGEN DAg6~JULYS.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33921-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Utility
Line Services Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Utility Line Services Fund Appropriations, be, and the
same are hereby, amended and reordained to read as follows, in part:
Aooropriations
Operating Expenses
Capital Outlay
Total Appropriations
$ 65,076
75,840
140.916
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
Cay C~rk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
Sandra H. Eakin
Deputy C~y C~r~
File #27-45 -60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33922-070698 amending and reordaining certain sections of
the 1998-99 Fleet Management Fund Appropriations, providing for reappropriation of $247,870.00
for certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pci
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
James A. McClung, Manager, Fleet and Solid Waste Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33922-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Fleet
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Fleet Management Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations:
Operating Expenses
Capital Outlay
Total Appropriations
$ 2,733
245,137
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
Sandra H. Eakin
Deputy City Clerk
July 13, 1998
File #27-45 -60-192-268-301-331-361-396-467-468
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33923-070698 amending and reordaining certain sections of
the 1998-99 Risk Management Fund Appropriations, providing for re, appropriation of $12,885.00
for certain outstanding encumbrances as of June 30, 1998. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
city Clerk
MFP:lo
Attachment
pc;
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel Department
Glenn A. Asher, Risk Management Officer
N:~CKLO1~AGENDAg61J ULY6WPD
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33923-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Risk
Management Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 Risk Management Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Operating Expenses
Total Appropriations
$ 12,885
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
July 13, 1998
File #27-45 -60-192-268-301-331-361-396-467-468
Marsha W, Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33924-070698 amending and reordaining certain sections of
the 1998-99 School Fund Appropriations, providing for reappropriation of $925,597.00 for certain
outstanding encumbrances as of June 30, 1998. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6, 1998.
Sincerely,
Ma~ F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelley, Executive for Business Affairs, Roanoke City Public Schools
Cindy H. Lee, Clerk, Roanoke City School Board
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~JULYO.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33924-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Aooropriations
Instruction
General Support
Transportation
Operation/Maintenance of Plant
Food Services
Facilities
Total Appropriations
$139,864
44,704
34,318
121,079
5,845
579,785
Fund Balance
Reserve for Prior Year Encumbrances $925.597
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
Cay Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 14, 1998
File #20-28-60-468
Sandra H. Eakin
Deputy C~y C~rk
W. Robert'Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33927-070698 providing for acquisition of certain
property rights needed by the City for Grandin Road/Glen Heather intersection
improvements; setting a limit on the consideration to be offered by the City; and providing
for the City's acquisition of such property by condemnation, under certain circumstances.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, July 8, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Wilburn C. Dilbing, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
H:~GENDAg~JULY6.WPO
W. Robert Herbert
July 14, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
Robert K. Bengtson, Traffic Engineer
Diane S. Akers, Budget Administrator
Sarah E. Fitton, Engineering Coordinator
H:~,GENDAgStJULY~.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33927-070698.
AN ORDINANCE providing for the acquisition of certain
property rights needed by the City for the Grandin Road/Glen
Heather intersection improvements; setting a limit on the
consideration to be offered by the City; providing for the City's
acquisition of such property by condemnation, under certain
circumstances; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. To provide an adequate turning radius at the intersection
of Grandin Road and Glen Heather Drive, S.W., the City wants and
needs certain real property rights on property bearing Official Tax
No. 5090107, as set forth in the report and attachment thereto of
the Water Resources Committee dated July 6, 1998. The proper City
officials are authorized to acquire this property for such
consideration as the City Manager may deem appropriate, subject to
the limitation set out below and subject to applicable statutory
guidelines. All requisite documents shall be upon form approved by
the City Attorney.
2. A public necessity and use exists for the acquisition of
said property and immediate acquisition by purchase or condemnation
is necessary and expedient.
3. The City Manager is directed to offer on behalf of the
City to the owner of the property such consideration as he deems
appropriate; provided, however, the design costs, construction cost
and total consideration offered or expended and any and all
necessary closing costs, including title search fees, attorney's
fees, and recordation costs, shall not exceed $75,000.00 without
further authorization of Council. Upon the acceptance of an offer
and upon delivery to the City of a deed, approved as to form and
execution by the City Attorney, the Director of Finance is directed
to pay the consideration to the owner of the interest conveyed,
certified by the City Attorney to be entitled to the same.
4. Should the City be unable to agree with the owner of the
property to be acquired as to the compensation to be paid or other
terms of purchase or settlement, or should the owner be a person
under disability lacking capacity to convey said property rights or
should the whereabouts of the owner be unknown, the City Attorney,
is authorized and directed to institute condemnation or legal
proceedings to acquire for the City the appropriate property
rights.
5. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make motion on behalf of the
City for a right of entry pursuant to Section 25-46.8 or Section
33.1-119 of the Code of Virginia (1950), as amended, for the
purpose of commencing the project. The Director of Finance, upon
request of the City Attorney, shall be authorized and directed to
draw and pay into Court the appropriate sums in connection with
such proceedings.
6. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
II ()RI) ()-Af'iJ-GR I
Mary F. Parker, CMCIAAE
c~y Clerk
CITY OF ROANOKE
Office of the City Clerk
July 13, 1998
File #20-28-60-468
Sandra H. Eakin
Deputy c~y Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33926-070698 amending and reordaining certain
sections of the 1998-99 Capital Projects Fund Appropriations, providing for appropriation
of $75,000.00, in connection with certain property rights needed by the City for
construction of Grandin Road/Glen Heather Ddve, S. W., intersection improvements. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, July 6, 1998.
Sincerely,
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
H:~AGENDAE~JULY6.WPO
James D. Grisso
July 13, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
Robert K. Bengtson, Traffic Engineer
Diane S. Akers, Budget Administrator
Sarah E. Fitton, Engineering Coordinator
H:~AGENDAg~JULY~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33926-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Muncipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1998-99 Capital Projects Fund appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Aooroofiations
Streets and Bridges $21,903,613
Grandin Road/Glen Heather Intersection Improvement (1) .... 75,000
Capital Improvement Reserve $13,465,776
Capital Improvement Reserve (2) ........................ 475,498
1 ) Appropriated from
Bond Funds (008-052-9685-9001) $ 75,000
2) Streets and Bridges (008-052-9575-8181) (75,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be
in effect from its passage.
ATTEST:
City Clerk.
RECEi\;F~9
CITY ti[ X!?'/.'~ ":'~:.1~!¥ 6, 1998
Report No. 98-343
'98 ,IL!!,! 18 ? ~ 20
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Property Rights Acquisition for Grandin Road/Glen Heather
Intersection Improvements
The attached staff report was considered by the Water Resources Committee at its regular
meeting on June 15, 1998. The Committee recommends that Council take the following action
in accordance with conditions stated in the attached report:
Authorize the acquisition of property rights at 4508 Grandin Road, S.W.,
Tax Map No. 5090107, in a form acceptable to the City Attorney. Said
property rights may be acquired by negotiation or eminent domain, and
include fee simple, permanent easements, temporary construction easements,
right of way, and licenses or permits.
Appropriate $75,000.00 from Capital Improvement Reserve for Streets and
Bridges to an account to be established by the Director of Finance entitled
"Grandin Road Glen Heather Drive Intersection Improvements".
Authorize the City Manager or the Assistant City Manager and the City
Clerk to execute and attest, respectively, the necessary documents, in a form
approved by the City Attorney, to acquire this property.
Respectfully submitted,
~ Chairpei scan~
~in~a F. Wyatt,/
Water Resources Committee
LFW:KBK:afm
Attachment
cc: Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
Delores D. Daniels, Assistant to City Manager for Community Relations
Robert K. Bengtson, Traffic Engineer
Diane S. Akers, Budget Administrator
Sarah Fitton, Engineering Coordinator
Report No. 98-343
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
June 15, 1998
TO:
FROM:
SUBJECT:
_~.embers..,Water Resources Committee
~~§e~irector, Utilities and Operations thru
-{~'VV. Robert Herbert, City Manager
PROPERTY RIGHTS ACQUISITION FOR GRANDIN
ROAD/GLEN HEATHER INTERSECTION IMPROVEMENTS
Background in chronological order is as follows:
The intersection of Grandin Road and Glen Heather Drive, SW, has
insufficient turning radius, is confusing to motorists, and needs
realignment to improve traffic flow and safety.
I1.
Current Situation is as follows:
Plans have been developed for the improvement of the intersection. A
portion of Tax Map No. 5090107, owned by James C. Porterfield is
needed to implement the intersection improvements.
Authorization is needed to move forward with procurement of title work,
appraisals, and negotiations related to acquisition of the necessary
property rights.
Project costs for acquisition of property rights, design, and construction
are estimated to be $75,000.00.
II1.
Issues in order of importance are:
A. Need
B. Timing
C. Funding
Water Resources Committee
PROPERTY RIGHTS ACQUISITION FOR GRANDIN
ROAD/GLEN HEATHER INTERSECTION IMPROVEMENTS
June 15, 1998
Page 2
IV.
Alternatives in order of feasibility are:
Water Resources Committee recommends that City Council authorizn the
City Manager to take appropriate action in order to accomplish the
acquisition of all necessary property rights for the construction of the
project, in a form acceptable to the City Attorney. Said property rights
may be acquired by negotiation or eminent domain and include fee
simple, permanent easements, temporary construction easements, right
of way, and licenses or permits.
1. Need for necessary property rights to construct the project is met.
2. Timing to allow construction of project as soon as possible is met.
Funding totaling $75,000.00 is available in the Capital Improvement
Reserve for Streets and Bridges and may be appropriated to a new
account to be established by the Director of Finance entitled
"Grandin Road-Glen Heather Drive Intersection Improvements".
Water Resources Committee does not recommend that City Council
authorize the City Manager to take appropriate action in order to
accomplish the acquisition of all necessary property rights for the
construction of the project, in a form acceptable to the City Attorney. Said
property rights may be acquired by negotiation or eminent domain and
include fee simple, permanent easements, temporary construction
easements, right of way, and licenses or permits.
1. Need for necessary property rights to construct the project is not met.
2. Timing to allow construction of project as soon as possible is not met.
Funding will remain in the Capital Improvement Reserve for Streets
and Bridges.
Water Resources Committee recommends that City Council take the
following actions, in accordance with Alternative "A".
Water Resources Committee
PROPERTY RIGHTS ACQUISITION FOR GRANDIN
ROAD/GLEN HEATHER INTERSECTION IMPROVEMENTS
June 15, 1998
Page 3
Authorize the acquisition of property rights at 4508 Grandin Road, SW,
Tax Map No. 5090107, in a form acceptable to the City Attorney.
Said property rights may be acquired by negotiation or eminent
domain, and include fee simple, permanent easements, temporary
construction easements, right of way, and licenses or permits.
Appropriate $75,000.00 from Capital Improvement Reserve for Streets
and Bridges to an account to be established by the Director of Finance
entitled "Grandin Road-Glen Heather Drive Intersection Improvements".
Authorize the City Manager or the Assistant City Manager and the City
Clerk to execute and attest, respectively, the necessary documents, in a
form approved by the City Attorney, to acquire this property.
WRH/KBK/SEF
Attachment
CC:
City Attorney
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Traffic Engineer
Engineering Coordinator
Budget Administrator
NEW LOT
1775/I713
50`.0185
NEW LOT
1775/171`*
50`.0107
PF_..MAINIi~G AP. EA
C"..~. 'x I0,21~ ~Q. FT.
c~ ~
...
AND 475/4~5 ~
/HE E,OUNDAP. Y ..qHOWN ON THIS PLAT WAS TAKEN FROM A SU/~VIEY OF RECORD LOCATED
IN MAP E,OOK I PALE 1471. THIS PLAT I_C NOT THE RESULT OF A FIELD SURVEY.
THE PPOPEP/Y SHOWN HEREON IS NOW IN THE NAME OF ,.TAMES C. POPTEP. FIELD AND
WAS ACQUIPED E,¥ DEED PEcor~DED IN DE,. I775 PG. I7I`*.
SCALE: I'=.~0'
DATE: DECEME,F..P 50, 1,'37
Offi~ ot'tl~ City
Room~
215 Chinch Avenue, $.W.
Roanoke, V'u~t/a 240I 1-1587
PLAT SHOWING PU~,LIC STRF__.ET
P.I~HTS OF WAY E,EIN& ACQUIRED FI~OM
,TAMES C. POP. TEPFIE.LD
CITY OF' ROANOKE, VIPGINIA
PLAN NO. 6~80
Mary F. Parker, CMCIAAE
c~y Ck, rk
CITY OF ROANOKE
Office of the City Clerk
July 15, 1998
File ;~60-72-394
8andra H. Eakin
Deputy C~y C~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33930-070698 concurring in the recommendations
of the Cultural Services Committee for allocation of City funds to various nonprofit
agencies for fiscal year 1998-1999. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6,
1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Development/Liaison, Cultural Services
Committee
Robert H. Bird, Municipal Auditor
H:~AGENDAg81J U LY6.WI=O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33930-070698.
A RESOLUTION concurring in the recommendations of the Cultural
Services Committee for allocation of City funds to various
nonprofit agencies for Fiscal Year 1998-1999.
WHEREAS, the Fiscal Year 1998-99 budget approved by City
Council for the Cultural Services Committee provides for funding in
the amount of $444,140.00; and
WHEREAS, in order to obtain an allocation for such funds, it
was necessary for agencies to file applications with the Cultural
Services Committee; and
WHEREAS, 18 requests for City funds in the total amount of
$812,269.00 were received by the Cultural Services Committee from
various agencies; and
WHEREAS, after studying each application and holding public
hearings, the Committee has recommended allocation of funding to
the applicant agencies for Fiscal Year 1998-1999.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Council concurs in the recommendations of the Cultural
Services Committee as to the allocations for funding of various
agencies for Fiscal Year 1998-1999 as more particularly set forth
in the attachment to the Committee Report submitted to this
Council, dated July 6, 1998.
2. The Director of Human Development is authorized to
approve payment of funds to the appropriate agency, provided that
objectives, activities, and other reasonable requests of the
monitoring staff as well as compliance with items reviewed by
Municipal Auditing have been submitted and accepted.
ATTEST:
City Clerk.
H:~,.ES'~-CULT~E.~
CITY OF R OANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y C~erk
Sandra H. Eakin
Deputy Cay Ck, rk
July 15, 1998
File f/60-72-394
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33929-070698 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$444,140.00 in connection with funding recommendations of the Cultural Services
Committee for fiscal year 1998-99. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6,
1998.
MFP:Io
Attachment
pc:
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Development/Liaison, Cultural Services
Committee
Robert H. Bird, Municipal Auditor
H:~AGENDAgS~JULY6.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33929-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
A~)Dropriation.~
Parks, Recreation and Cultural
Cultural Services Committee (1-16) ............................
1) Roanoke Valley
Arts Council (001-054-5221-3737) $ 6,500
2) Art Museum of
Western Virginia (001-054-5221-3750) 4,700
3) Blue Ridge Public
Television (001-054-5221-3703) 3,350
4) Blue Ridge Zoological
Society of Virginia (001-054-5221-3701) 7,400
5) Center in the Square (001-054-5221-3706) 145,800
6) Harrison Museum of
African American Culture (001-054-5221-3713) 80,000
7) Mill Mountain Playhouse (001-054-5221-3749) 6,000
8) Opera Roanoke (001-054-5221-3762) 3,000
9) Roanoke Symphony and
Roanoke Valley Choral (001-054-5221-3736) 12,500
10) Roanoke Valley
Historical Society (001-054-5221-3776) 3,000
11) Science Museum of
Western Virginia (001-054-5221-3774) 27,500
12) Virginia Amateur
Sports, Inc. (001-054-5221-3719) 38,950
13) Virginia's Explore Park (001-054-5221-3758) 23,000
$ 5,665,007
444,140
14) Virginia Museum of
Transportation (001-054-5221-3714) $ 77,000
15) Fees for Professional
Services (001-054-5221-2010) 5,440
16) Subsidies (001-054-5221-3700) (444,140)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
July 15, 1998
File f~0-72-394
Sandra H. Eakin
Deputy Cay Ck~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, Council Member VVhite requested that future City budget documents contain
a footnote that a detailed schedule of agencies funded by the City through the Human
Services Committee and the Cultural Services Committee will be available upon request.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~JULY~.WPD
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 15, 1998
File ~60-72-394
Sandra H. Eakin
Deputy c~y c~erk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
6, 1998, it was the consensus of Council that the question of designating a certain
percentage of the overall City budget for Human Service/Cultural Service agencies will be
referred to 1999-2000 budget study.
Sincerely, D
Mary F. P~Ka er, CMCIAAE
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~.GENDAg~JULY6.WI=O
Mary F. Parker, CMC/AAE
city c~rk
CITY OF ROANOKE
Office of the City Clerk
July 15, 1998
File ~0-72-394
8andra H. Eakin
Deputy C~y Cbrk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday, July
6, 1998, Vice-Mayor Harris requested information with regard to any in-kind services
provided by the City to Human Service/Cultural Services agencies.
Sincerely,~. ~ ~' .~~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
James D. Grisso, Director of Finance
Glenn D. Radcliffe, Director, Human Development
Diane S. AkerS, Budget Administrator, Office of Management and Budget
H:~AGENDAg~JULY6.WPO
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Kathleen Lunsford, Chairperson of the Board of Directors
The Arts Council of the Blue Ridge
20 East Church Avenue
Roanoke, Virginia 24011
Dear Ms. Lunsford:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,500.00 was approved for The Arts Council of the Blue Ridge
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of The Arts Council of the Blue Ridge
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
David A. Bdwers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
William H. Fralin, Jr., Chairperson of the Board of Directors
Art Museum of Western Virginia
One Market Square
Roanoke, Virginia 24011-1436
Dear Mr. Fralin:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $4,700.00 was approved for the Art Museum of Western Virginia
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Art Museum of Western Virginia
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
J. Donlan Piedmont, Chairperson of the Board of Directors
Blue Ridge Public Television
1215 McNeil Drive, S. W.
Roanoke, Virginia 24015
Dear Mr. Piedmont:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $3,350.00 was approved for the Blue Ridge Public Television for
the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Blue Ridge Public Television
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Dr. David B. Trinkle, Chairperson of the Board of Directors
Blue Ridge Zoological Society of Virginia, Inc.
P.O. Box 13484
Roanoke, Virginia 24034
Dear Dr. Trinkle:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $7,400.00 was approved for the Blue Ridge Zoological Society
of Virginia, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Blue Ridge Zoological SoCiety
of Virginia, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
~. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Bittle W. Porterfield, III, Chairperson of the Board of Directors
Center in the Square
One Market Square, S. E., Fifth Floor
Roanoke, Virginia 24011-1434
Dear Mr. Porterfield:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $145,800.00 was approved for the Center in the Square for the
fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Center in the Square which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Sharron L. Davies, Chairperson of the Board of Directors
Harrison Museum of African American Culture
523 Harrison Avenue, N. W.
Roanoke, Virginia 24016
Dear Ms. Davies:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $80,000.00 was approved for the Harrison Museum of African
American Culture for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_l the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Harrison Museum of African
American Culture which are rendered on behalf of the citizens of Roanoke. We hope that
our investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Kathryn Oelschlager, Chairperson of the Board of Directors
Mill Mountain Theatre
One Market Square
Roanoke, Virginia 24011
Dear Ms. Oelschlager:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,000.00 was approved for the Mill Mountain Theatre for the
fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Mill Mountain Theatre which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
July 20, 1998
James Jennings, Jr., Chairperson of the Board of Directors
Opera Roanoke
P.O. Box 1014
Roanoke, Virginia 24005
Dear Mr. Jennings:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $3,000.00 was approved for Opera Roanoke for the fiscal year
commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of Opera Roanoke which are rendered
on behalf of the citizens of Roanoke. We hope that our investment plays a significant role
in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
July 20, 1998
Frank C. Martin, III, Chairperson of the Board of Directors
Roanoke Symphony Orchestra and Roanoke Valley Choral Society
541 Luck Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Martin:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $12,500.00 was approved for the Roanoke Symphony Orchestra
and Roanoke Valley Choral Society for the fiscal year commencing July 1, 1998 and
ending June 30, 1999.
The Members of the Roanoke City CoUncil would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Roanoke Symphony Orchestra
and Roanoke Valley Choral Society which are rendered on behalf of the citizens of
Roanoke. We hope that our investment plays a significant role in your ongoing success
and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Donald E. Dye, Jr., Chairperson of the Board of Directors
The History Museum and Historical Society of Western Virginia
I Market Street
Roanoke, Virginia 24011
Dear Mr. Dye:
At the regular meeting of the .Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $3,000.00 was approved for The History Museum and Historical
SOciety of Western Virginia for the fiscal year commencing July 1, 1998 and ending June
30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of The History Museum and Historical
Society of Western Virginia which are rendered on behalf of the citizens of Roanoke. We
hope that our investment plays a significant role in your ongoing success and
development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
John P. Grove, Chairperson of the Board of Directors
Science Museum of Western Virginia
One Market Square
Roanoke, Virginia 24011
Dear Mr. Grove:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $27,500.00 was approved for the Science Museum of Western
Virginia for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Science Museum of Western
Virginia which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Dr. Elizabeth Lee, Chairperson of the Board of Directors
Virginia Amateur Sports, Inc.
711-C 5th Street, N. E.
Roanoke, Virginia 24016
Dear Dr. Lee:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $38,950.00 was approved for the Virginia Amateur Sports, Inc.
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Virginia Amateur Sports, Inc.
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
S. F. Lanford, Chairperson of the Board of Directors
Virginia's Explore Park
P. O. Box 8508
Roanoke, Virginia 24014-0508
Dear Mr. Lanford:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $23,000.00 was approved for the Virginia's Explore Park for the
fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Virginia's Explore Park which 'are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
D^B/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Cynthia E. Dillon, Chairperson of the Board of Directors
Virginia Museum of Transportation, Inc.
303 Norfolk Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dillon:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $77,000.00 was approved for the Virginia Museum of
Transportation, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Virginia Musuem of
Transportation, Inc. which are rendered on behalf of the citizens of Roanoke. We hope
that our investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 21, 1998
The Honorable Vice-Mayor and
Members of City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to the request of Council of July 6, the attached letter was sent to 44 Human
Service/Cultural Service agencies.
Best personal regards.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
July 20, 1998
(Chairperson's name)
(Organization)
(Address)
Dear (Chairperson):
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of (amount) was approved for the (Organization) for the fiscal year
commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the (Organization) which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DA B/M F Pie c
RECEIVED,
July 6, 1998
Report #98-713
The Honorable David A. Bowers, Mayor, and
Members of City Council
Roanoke, Virginia
SUBJECT:
RECOMMENDATIONS FROM CULTURAL SERVICES COMMITTEE FOR FUNDING
OF AGENCIES
I. BACKGROUND
mo
The Cultural Services Committee was originally established by City Council,
Ordinance #33382-051297.
Requests from 18 agencies were received for $812,269 for FY 1998-99
(Attachment A).
Co
Individual study of each application was made by Committee members, and
public hearings were held April 7 and April 8, 1998, to consider the requests and
hear applicants.
Do
Agencies were notified of tentative allocation recommendations and advised they
could appeal the committee' tentative recommendations.
II. CURRENT SITUATION
The budget for Fiscal Year 1998-99, approved by City Council for the Cultural
Services Committee, provides for funds available for allocation in Fiscal Year
1998-1999 in the amount of $444,140.
Bo
Agencies are requested to submit a budget by objective and activity when
applying for funds through the Cultural Services Committee.
Agencies are requested to submit a plan of objectives and activities to be
accomplished with city funding.
Regional agencies are required to apply for funding from other localities.
(Attachment B).
The Honorable Mayor & Members of Council
Page 2
July 6, 1998
C. Attached schedule shows recommended funding for allocation to the various
agencies.
1. Most agencies are funded for less than their request.
2. Recommended funding amounts reflect the best judgement of the
committee in serving the citizens of the city of Roanoke through these
programs.
D. Committee deliberations are contained in minutes of meetings on file with the
City Clerk.
E. Appeals of Committee recommendations, as provided by Council policy, were
received after notification to each agency of its tentative recommended allocation.
Seven (7) appeals were filed and heard by the committee on May 13, 1998 as
follows:
1. Center in the Square - No change recommended;
2. Virginia Amateur Sports - No change recommended;
3. Roanoke Ballet Theatre - Withdrew appeal;
4. Virginia's Explore Park - No change recommended
5. Harrison Museum of African American Culture - No change
recommended.
III. Recommendations
A. Ci_ty Council concur with the funding of agencies in the amounts recommended as
indicated on the attached schedule (Attachment A) transfer funding from Cultural
services committee account #001-054-5221-3700 to line items to be established
by the Director of Finance.
The Honorable Mayor & Members of Council
Page 3
July 6, 1998
Bo
Ci_ty Council authorize the Director of Human Development to approve payment
of funds to agencies after objectives, activities, and/or other reasonable requests
of the monitoring staff and compliance with items reviewed by Municipal
Auditing are submitted and accepted.
GDR/gr
Attachments
CC;
Respectfully submitted,
CULTURAL SERVICES COMMITTEE
Sandra Ryals, Chairperson
Frances Keen, Vice Chairman
Beverly James
Michael Brennan
William Lee
George Kegley
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attomey
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Glenn D. Radcliffe, Director of Human Development and
Liaison, Cutural Service Committee
Bob Bird, Municipal Auditor
csc.cr
1998-1999 CULTURAL SERVICES COMMITTEE ALLOCATIONS
ATTACHMENT A
AGENCY
Roanoke Ballet Theatre
Local Colors
Arts Council of the Blue Ridge
1996-1997
APPROPRIATION
$1,000.00
6,450.00
1997-1998
AGENCY REQUEST
1,500.00
19,500.00
12,000
1998-1999
RECOMMENDATION
-0-
6,500.00
Art Museum of Western 4,700.00 7,000.00 4,700.00
Virginia
Blue Ridge Public Television 3,350.00 4,500.00 3,350.00
Blue Ridge ZoologicalSociety of 8,000.00 24,000.00 7,400.00
Virginia, Inc.
Center in the Square 145,799.00 219,216.00 145,800.00
Harrison Museum of African 82,605.00 85,000.00 80,000.00
American Culture
Julian StanleyWise Foundation 500.00 23,413.00 -0-
Mill Mountain Playhouse 5,500.00 8,840.00 6,000.00
Company
Opera Roanoke 3,000.00 3,000.00 3,000.00
1998-1999 CULTURAL SERVICES COMMITTEE ALLOCATIONS
AGENCY
Roanoke Symphony Orchestra &
Roanoke Valley Choral Society
Roanoke Valley Historical
Society
Science Museum of Western
Virginia
Virginia Amateur Sports, Inc.
Virginia's Explore Park
Virginia Museum of
Transportation, Inc.
Performance Audit - Arts
Council of the Blue Ridge
TOTAL
1997-1998
APPROPRIATION
10,000.00
2,300.00
25,000.00
43,000.00
23,000.00
77,000.00
$441,204.00
1998-1999
AGENCY REQUEST
30,000.00
7,800.00
142,500.00
60,000.00
50,000.00
100,000.00
$812,269.00
1997-1998
RECOMMENDATION
12,500.00
3,000.00
27,500.00
38,95O.O0
23,000.00
77,000.00
5,440.00
$444,140.00
1997-1998/1998-1999 REGIONAL CULTURAL AGENCY FUNDING
ATTACHMENT B
AGENCY ROANOKE CITY ROANOKE ROi%NOKE ROi%NOKE S~T.~CITY S~T.~CITY
1997-98 CITY COUIFI"f COI]~FI"~ 1998-99
~L~DCATION 1998- 99 1997- 98 1998- 99 1997- 98
PROPOSED ~?~CATION PROPOSED ~?~.ATION PROPOSED
~?~)CATION R/J~OCATION AIJ~OCATION
Arts Council of the $6,450.00 6,500.00 3,000.00 3,000.00 $1,000.00 $1,000.00
Blue Ridge
Art Museum of Western 4,700.00 4,700.00 2,000.00 2,000.00 1,000.00 1,000.00
Virginia
Blue Ridge Public 3,350.00 3,350.00 -0- -0- -0- -0-
Television
Blue Ridge Zoological 8,000.00 7,400.00 8,000.00 8,000.00 -0- -0-
Society of Virginia,
Inc.
Center in the Square 145,799.00 145,800.00 50,000.00 50,000.00 10,000.00 10,000.00
Harrison Museum of 82,605.00 80,000.00 -0- -0- -0- -0-
African American
Culture
Julian Stanley Wise 500.00 -0- 12,500.00 -0- -0- -0-
Foundation
Mill Mountain 5,500.00 6,000.00 8,500.00 8,500.00 3,000.00 3,000.00
Playhouse Company
Opera Roanoke 3,000.00 3,000.00 -0- -0- -0- -0-
Roanoke Symphony 10,000.00 12,500.00 7,500.00 7,500.00 5,000.00 5,000.00
Orchestra & Roanoke
Valley Choral Society
1997-1998/1998-1999 REGIONAL CULTURAL AGENCY FUNDING
ATTACHMENT B
AGENCY ROANOKE CITY ROANOK~ ROANOKE ROANOKE S~T.RMCITY S~T.~CITY
1996-97 CITY COUNTY CO~HFI"f 1998-99
~?J~)CATION 1998-99 1996-97 1998-99 1997-98 P~OPOSED
PROPOSED AIJ~DCATION PROPOSED AIJ~OCATION
~;J~DCATION ALLOCATION
Roanoke Valley 2,300.00 3,000.00 -0- -0- -0- -0-
Historical Society
Science Museum of 25,000.00 27,500.00 25,000.00 25,000.00 6,000.00 6,000.00
Western Virginia
IVirginia Amateur 43,000.00 38,950.00 35,000.00 40,000.00 18,000.00 18,000.00
Sports, Inc
Virginia's Explore 23,000.00 23,000.00 160,000.00 170,000.00 7,500.00 10,000.00
Park
~Virginia Museum of 77,000.00 77,000.00 12,000.00 10,000.00 2,000.00 2,000.00
Transportation, Inc.
Roanoke Ballet Theatre 1,000.00 -0- -0- -0- -0- -0-
$441,204.00 *$438,700.00 $323,700.00 $343,000.00 $53,000.00 $56,000.00
TOTAL
* Does not include monitoring fee $5,440.00. Total amount allocated after monitoring fee is $444,140.00
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
July 15, 1998
File f/60-72-145
Sandra H. Eakin
Deputy C~y Ck, rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33931-070698 amending and reordaining certain
sections of the 1998-99 General Fund Appropriations, providing for appropriation of
$424,120.00, in connection with funding recommendations of the Human Services
Committee for fiscal year 1998-99. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, July 6,
1998.
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Development/Liaison, Human Services
Committee
Robert H. Bird, Municipal Auditor
H:~AGENDAg~JULYS.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of July, 1998.
No. 33931-070698.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Health and Welfare $ 23,420,110
Human Services Committee (1-32) ............................. 424,120
1) Big Brothers/
Big Sisters
2) Association for
Retarded Citizens
3) Conflict Resolution
Center
4) Bradley Free Clinic
5) Child Abuse Prevention
6) CORD
7) Tinker Mountain
Industries
8) League of Older Americans
9) Information and Referral
10) Inner City Athletic
Association
11) Family Services of
Roanoke
12) CASA
13) Blue Ridge MS
14) Northwest Child
Development
15) Western Virginia
EMS Council
(001-054-5220-3729) $ 6,000
(001-054-5220-3726)
(001-054-5220-3748)
(001-054-5220-3721 )
(001-054-5220-3730)
(001-054-5220-3731 )
(001-054-5220-3747)
(001-054-5220-3722)
(001-054-5220-3732)
(001-054-5220-3744)
(001-054-5220-3720)
(001-054-5220-3775)
(001-054-5220-3733)
(001-054-5220-3734)
(001-054-5220-3741)
28,000
6,000
22,000
3,500
2,000
20,867
27,875
8,300
2,500
36,250
6,000
1,000
25,000
11,328
16) Roanoke Area Ministries
17) CHIP
18) Bethany Hall
19) Salvation Army
20) Roanoke Valley Speech
and Hearing
21) TRUST
22) Adult Care Center
23) West End Center
24) RADAR
25) Smith Mountain Lake 4-H
26) YMCA of Roanoke Valley
27) Roanoke Adolescent
Health Partnership
28) Literacy Volunteers
of America
29) Greenvale Nursery School
30) Blue Ridge Independent
Living Center
31) Fees for Professional
Professional Services
32) Subsidies
(001-054-5220-3723)
(001-054-5220-3751 )
(001-054-5220-3728)
(001-054-5220-3752)
(001-054-5220-3738)
(001-054-5220-3740)
(001-054-5220-3746)
(001-054-5220-3745)
(001-054-5220-3725)
(001-054-5220-3764)
(001-054-5220-3708)
( 001-054-5220-3767)
(001-054-5220-3709)
(001-054-5220-3780)
(001-054-5220-3781 )
(001-054-5220-2010)
(001-054-5220-3700)
40,000
42,500
7,200
25,000
3 000
8 000
6 300
33 000
24 000
2 000
6 000
7,000
1,000
2,500
1,000
9,000
(424,120)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
cay Ck, rk
July 15, 1998
8andra H. Eakin
~puty city c~rk
File f~60-72-145
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33932-070698 concurring in the recommendations
of the Human Services Committee for allocation of City funds to vadous nonprofit agencies
and performance audits for fiscal year 1998-1999; and negotiation of a contract with The
Salvation Army for provision of services to City citizens under the Homeless Housing
Program and/or Abused Women's Shelter. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
July 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Salvation Army, 724 Dale Avenue, S. E., Roanoke, Virginia 24013
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Glenn D. Radcliffe, Director, Human Development/Chairperson, Human Services
Committee
Robert H. Bird, Municipal Auditor
H:V~G END.,~.~JULY~.W~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33932-070698.
A RESOLUTION concurring in the recommendations of the Human
Services Committee for allocation of City funds to various
nonprofit agencies and performance audits for Fiscal Year 1998-
1999, and authorizing the City Manager or his designee to negotiate
a contract with the Salvation Army for provision of services under
the Homeless Housing Program and/or Abused Women's Shelter.
WHEREAS, the Fiscal Year 1998-99 budget approved by City
Council for the Human Services Committee provides for funding in
the amount of $424,120.00; and
WHEREAS, in order to obtain an allocation for such funds, it
was necessary for agencies to file applications with the Human
Services Committee; and
WHEREAS, requests for City funds in the total amount of
$684,591.00 were received by the Human Services Committee from
thirty-three (33) agencies; and
WHEREAS, after studying each application and holding public
hearings, the Committee has recommended allocation of funding to
certain applicant agencies for Fiscal Year 1998-1999; and
WHEREAS, performance audits are to be conducted for each
agency receiving funds through the Committee to evaluate the
effectiveness and efficiency of funded programs;
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. Council concurs in the recommendations of the Human
Services Committee as to the allocations for funding of various
nonprofit agencies and performance audits for Fiscal Year 1998-1999
as more particularly set forth in the Committee report submitted to
this Council, dated July 6, 1998, and the attachment to that
report.
2. The Chairman of the Human Services Committee and the
Director of Human Development are authorized to release funds to
the appropriate agency, provided objectives, activities, and other
reasonable requests of the monitoring staff as well as compliance
with items reviewed by Municipal Auditing have been submitted and
accepted.
3. The City Manager or his designee is authorized to
negotiate a contract with the Salvation Army for provision of
services under the Homeless Housing Program and/or Abused Women's
Shelter.
ATTEST:
City Clerk.
H:~.ES~R. HUM-SE.~
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Betty H. Trumbo, Chairperson of the Board of Directors
League of Older Americans
706 Campbell Avenue, S. W.
Roanoke, Virginia 24038-4205
Dear Ms. Trumbo:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $27,875.00 was approved for the League of Older Americans for
the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the League of Older AmeriCans
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Walter A. Dugan, Chairperson of the Board of Directors
Literacy Volunteers of America - Roanoke Valley
1701 Cleveland Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Dugan:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $1,000.00 was approved for the Literacy Volunteers of America -
Roanoke Valley for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Literacy Volunteers of America -
Roanoke Valley which are rendered on behalf of the citizens of Roanoke. We hope that
our investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
D^B/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Pinki Wimbush, Chairperson of the Board of Directors
Inner City Athletic Association
P.O. Box 13362
Roanoke, Virginia 24033-3362
Dear Ms. Wimbush:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $2,500.00 was approved for the Inner City Athletic Association
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Inner City Athletic Association
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
;)avid A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. o ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
July 20, 1998
Mr. W. Lee Wilhelm, III, Chairperson of the Board of Directors
Council of Community Services
P.O. Box 598
Roanoke, Virginia 24004
Dear Mr. Wilhelm:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $8,300.00 was approved for the Council of Community Services
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_.ll the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Council of Community Services
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Peter A. Ostaseski, Chairperson of the Board of Directors
Greenvale Nursery School, Inc.
627 Westwood Boulevard, N. W.
Roanoke, Virginia 24017
Dear Mr. Ostaseski:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $2,500.00 was approved for the Greenvale Nursery School, Inc.
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the.City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
iurisdictions in the Valley.
The City of Roanoke values the many contributions of the Greenvale Nursery School, Inc.
which are rendered on behalf of the citizens of Roanoke. We hope that our-investment
plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Nicholas Conte, Chairperson of the Board of Directors
Goodwill Industries/Tinker Mountain, Inc.
1489 East Main Street
Salem, Virginia 24153
Dear Mr. Conte:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $20,867.00 was approved for the Goodwill Industries/Tinker
Mountain, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among 'them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Goodwill Industries/Tinker
Mountain, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Daniel G. Oakey, Chairperson of the Board of Directors
Family Service of Roanoke Valley
3208 Hershberger Road, N. W.
Roanoke, Virginia 24017
Dear Mr. Oakey:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $36,250.00 was approved for the Family Service of Roanoke
Valley for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Family Service of Roanoke
Valley which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Jeanette E. Manns, Chairperson of the Board of Directors
CORD Summer Basketball Camp
401 Gainsboro Road, N. W.
Roanoke, Virginia 24016
Dear Ms. Manns:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $2,000.00 was approved for the CORD Summer Basketball
Camp for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_l the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the CORD Summer Basketball
Camp which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011 - 1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Melinda Cox, Chairperson of the Board of Directors
Child Abuse Prevention Council of Roanoke Valley, Inc.
3201 Brandon Avenue, Suite 1
Roanoke, Virginia 24018
Dear Ms. Cox:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $3,500.00 was approved for the Child Abuse Prevention Council
of Roanoke Valley, Inc. for the fiscal year commencing July 1, 1998 and ending June 30,
1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_J the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Child Abuse Prevention Council
of Roanoke Valley, Inc. which are rendered on behalf of the citizens of Roanoke. We hope
that our investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
July 20, 1998
Sue Gaylor, Chairperson of the Board of Directors
Roanoke Valley CASA Foundation
P.O. Box 35
Roanoke, Virginia 24002-0035
Dear Ms. Gaylor:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,000.00 was approved for the Roanoke Valley CASA
Foundation for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Roanoke Valley cAsA
Foundation which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Christine Davies-Ross, Chairperson of the Board of Directors
Conflict Resolution Center, Inc.
P.O. Box 1185
Roanoke, Virginia 24006-1185
Dear Ms. Davies-Ross:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,000.00 was approved for the Conflict Resolution Center, Inc.
for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Conflict Resolution Center, Inc.
which are rendered on behalf of the citizens of Roanoke. We hope that our investment
plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Eugene E. Derryberry, Chairperson of the Board of Directors
Child Health Investment Partnership, Inc.
P.O. Box 40013
Roanoke, Virginia 24038-0013
Dear Mr. Derryberry:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $42,500.00 was approved for the Child Health Investment
Partnership, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in'
almost every case, agencies such as yours make a contribution back to citizens of al__JI the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Child Health Investment
Partnership, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that
our investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE $.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Randall R. Rhea, M. D., Chairperson of the Board of Directors
Bradley Free Clinic
1240 Third Street, S. W.
Roanoke, Virginia 24016
Dear Dr. Rhea:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $22,000.00 was approved for the Bradley Free Clinic for the
fiscal year commencing JUly 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Bradley Free Clinic which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David ^. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
George Summers, Jr., Chairperson of the Board of Directors
TRUST, The Roanoke Valley Trouble Center
435 Church Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Summers:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $8,000.00 was approved for TRUST, The Roanoke Valley
Trouble Center for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of TRUST, The Roanoke Valley
Trouble Center which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
William McClintic, Chairperson of the Board of Directors
Unified Human Services Transportation System, Inc.
P.O. Box 13825
Roanoke, Virginia 24037
Dear Mr. McClintic:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $24,000.00 was approved for the Unified Human Services
Transportation System, Inc. for the fiscal year commencing July 1, 1998 and ending June
30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_JI the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Unified Human Services
Transportation System, Inc. which are rendered on behalf of the citizens of Roanoke. We
hope that our investment plays a significant role in your ongoing success and
development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
J. Spencer Frantz, Chairperson of the Board of Directors
YMCA of Roanoke Valley
425 Church Avenue, S. W.
Roanoke, Virginia 24016
Dear Mr. Frantz:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,000.00 was approved for the YMCA of Roanoke Valley for the
fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the YMCA of Roanoke Valley which
are rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Harold Wiseman, Chairperson of the Board of Directors
Adult Care Center of Roanoke Valley, Inc.
1970 Roanoke Boulevard, VAMC 76-1
Salem, Virginia 24153
Dear Mr. Wiseman:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,300.00 was approved for the Adult Care Center of Roanoke
Valley, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Adult Care Center of Roanoke
Valley, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Ed McGrath, Chairperson of the Board of Directors
Blue Ridge Independent Living Center, Inc.
1502D Williamson Road, N. E.
Roanoke, Virginia 24012
Dear Mr. McGrath:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $1,000.00 was approved for the Blue Ridge Independent Living
Center, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Blue Ridge Independent LiVing
Center, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE $.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Ginny Hardin, Chairperson of the Board of Directors
Bethany Hall
1109 Franklin Road, S. W.
Roanoke, Virginia 24016
Dear Ms. Hardin:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $7,200.00 was approved for Bethany Hall for the fiscal year
commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of Bethany Hall which are rendered on
behalf of the citizens of Roanoke. We hope that our investment plays a significant role in
your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
John Painter, Chairperson of the Board of Directors
Big Brothers Big Sisters of Roanoke Valley, Inc.
2728 Colonial Avenue, S. W., Suite 1
Roanoke, Virginia 24015
Dear Mr. Painter:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $6,000.00 was approved for the Big Brothers Big Sisters of
Roanoke Valley, Inc. for the fiscal year commencing July 1, 1998 and ending June 30,
1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Big Brothers Big Sisters of
Roanoke Valley, Inc. which are rendered on behalf of the citizens of Roanoke. We hope
that our investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Mike Sisler, Chairperson of the Board of Directors
ARC Roanoke, Inc.
P.O. Box 6220
Roanoke, Virginia 24017-0220
Dear Mr. Sisler:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $28,000.00 was approved for ARC Roanoke, Inc. for the fiscal
year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_J the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of ARC Roanoke, Inc. which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Gino Williams, Chairperson of the Board of Directors
Smith Mountain Lake 4-H Educational Center
755 Hermitage Road
Wirtz, Virginia 24184
Dear Mr. Williams:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $2,000.00 was approved for the Smith Mountain I_ake 4-H
Educational Center for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Smith Mountain Lake 4-H
Educational Center which are rendered on behalf of the citizens of Roanoke. We hope that
our investment plays a significant role in your ongoing success and development.
Sincerely,
David ^. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Sam Lionberger, Jr., Chairperson of the Board of Directors
The Salvation Army
724 Dale Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Lionberger:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $25,000.00 was approved for The Salvation Army for the fiscal
year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of The Salvation Army which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 0,52
ROANOKE, ¥IRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Nancy Dixon, Chairperson of the Board of Directors
Roanoke Valley Speech and Hearing Center, Inc.
2030 Colonial Avenue, S. VV.
Roanoke, Virginia 24015
Dear Ms. Dixon:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $3,000.00 was approved for the Roanoke Valley Speech and
Hearing Center, Inc. for the fiscal year commencing July 1, 1998 and ending June 30,
1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Roanoke Valley Speech and
Hearing Center, Inc. which are rendered on behalf of the citizens of Roanoke. We hope
that our investment plays a significant role in your ongoing success and development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540)853-2444
FAX: (540) 853-1145
July 20, 1998
Ford S. VVirt, Chairperson of the Board of Directors
Western Virginia Emergency Medical Services Council, Inc.
3229 Brandon Avenue, S. W., Suite 7
Roanoke, Virginia 24018-1547
Dear Mr. Wirt:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $11,328.00 was approved for the Western Virginia Emergency
Medical Services Council, Inc. for the fiscal year commencing July 1, 1998 and ending
June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Western Virginia Emergency
Medical Services Council, Inc. which are rendered on behalf of the citizens of Roanoke.
We hope that our investment plays a significant role in your ongoing success and
development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Lissy Runyon, Chairperson of the Board of Directors
Roanoke Adolescent Health Partnership, Inc.
1633 Salem Avenue, S. VV.
Roanoke, Virginia 24016
Dear Ms. Runyon:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $7,000.00 was approved for the Roanoke Adolescent Health
Partnership, Inc. for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the Roanoke Adolescent Health
Partnership, Inc. which are rendered on behalf of the citizens of Roanoke. We hope that
our investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
John Brown, Chairperson of the Board of Directors
The Northwest Child Development Center
1523 Melrose Avenue, N. W.
Roanoke, Virginia 24018
Dear Mr. Brown:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $25,000.00 was approved for The Northwest Child Development
Center for the fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of The Northwest Child Development
Center which are rendered on behalf of the citizens of Roanoke. We hope that our
investment plays a significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Janet Niles, Chairperson of the Board of Directos
West End Center, Inc.
1226 Patterson Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Niles:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $33,000.00 was approved for the West End Center, Inc. for the
fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the West End Center, Inc. which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
The Reverend Owen Stultz, Chairperson of the Board of Directors
Roanoke Area Ministries
824 Campbell Avenue, S. W., Room 5
Roanoke, Virginia 24016
Dear Reverend Stultz:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $40,000.00 was approved for Roanoke Area Ministries for the
fiscal year commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of al_l the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of Roanoke Area Ministries which .are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
July 20, 1998
Edmund Morris, Chairperson of the Board of Directors
National Multiple Sclerosis Society, Blue Ridge Chapter
1 Morton Drive
Charlottesville, Virginia 22903
Dear Mr. Morris:
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of $1,000.00 was approved for the National Multiple Sclerosis
Society, Blue Ridge Chapter for the fiscal year commencing July 1, 1998 and ending
June 30, 1999.
The Members of the Roanoke City CoUncil would like for you to know that 30 Human
Service agencies have been funded by the City during fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the National Multiple Sclerosis
Society, Blue Ridge Chapter which are rendered on behalf of the citizens of Roanoke. We
hope that our investment plays a significant role in your ongoing success and
development.
Sincerely,
Mayor
DAB/MFP/ec
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 2401 I-1594
TELEPHONE: (540) 853.2~1.
FAX: (540) 8.~3-1145
July 21, 1998
The Honorable Vice-Mayor and
Members of City Council
Roanoke, Virginia
Dear Members of Council:
Pursuant to the request of Council of July 6, the attached letter was sent to 44 Human
Service/Cultural Service agencies.
Best personal regards.
Sincerely,
David A. Bowers,
Mayor
DAB/MFP/ec
July 20, 1998
(Chairperson's name)
(Organization)
(Address)
Dear (Chairperson):
At the regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, City Council approved the recommendations of the Cultural Services
Committee and the Human Services Committee for funding of certain agencies for fiscal
year 1998-99.
Funding in the amount of (amount) was approved for the (Organization) for the fiscal year
commencing July 1, 1998 and ending June 30, 1999.
The Members of the Roanoke City Council would like for you to know that 30 Human
Service agencies have been funded by the City dudng fiscal year 1998-99, splitting
$415,120.00 among them from the City of Roanoke. Unfortunately, 11 of these 33
agencies did not receive funding from any other jurisdiction in the Roanoke Valley. Also,
City Council would like for you to know that 18 Cultural Service agencies were funded by
the City for fiscal year 1998-99, dividing among them $438,700.00, and five of these
agencies did not receive funding from any other Roanoke Valley locality. However, in
almost every case, agencies such as yours make a contribution back to citizens of all the
jurisdictions in the Valley.
The City of Roanoke values the many contributions of the (Organization) which are
rendered on behalf of the citizens of Roanoke. We hope that our investment plays a
significant role in your ongoing success and development.
Sincerely,
DAB/MFPlec
David A. Bowers,
Mayor
July 6, 19~ '~' -~
#98-714
Honorable Mayor and City Council
Roanoke, VA
Honorable Mayor and Members of Council:
SUBJECT:
RECOMMENDATIONS OF HUMAN SERVICES COMMITTEE FOR FUNDING
OF AGENCIES FOR FISCAL YEAR 1998-99
BACKGROUND
ao
The Human Services Committee budget in the amount of
$424,120 was established by City Council, Ordinance
#33814-051198, by which the general fund budget for
fiscal year 1998-99 was adopted May 11, 1998.
Bo
Requests from 33 aqencie~ were received for $684,591.
(See Attachment A)
Co
Individual study of each application was made by
committee members, and public hearings were held March
31 and April 1, 1998, to consider the requests and hear
applicants.
Do
Aqencies were notified of tentative allocations
recommendations and advised they could appeal the
committee's tentative recommendations.
II. CURRENT SITUATION
ao
Performance audits are conducted for each agency
receiving funds through the Committee to evaluate the
effectiveness and efficiency of funded programs.
Bo
Human Services Committee requests that $9,000 be
designated in the Human Services Committee budget upon
approval of City Council to cover monitoring expenses.
Performance audits will be conducted by the
Council of Community Services in conjunction with
the City's Director of Human Development.
The Honorable Mayor & Members of Council
PaGe 2
July 6, 1998
o
Performance audits were adopted in 1981 to ensure
city funds are beinG used for the purpose for
which they are requested and to further assure
that citizens of the city are benefittinG from
their use.
The committee is pleased with the contents and
accuracy of the audits performed durinG the past.
Co
Agencies submit a budget by objective a~d activities
when applyinG for funds through the Human Services
Committee.
Agency plans of objectives and activities to be
accomplished with city fundinG.
o
Total agency budget and amount of funds generated
to the agency by city fundinG.
o
Regional agencies are required to apply for
fundinG from other localities. The committee is
concerned that some regional agencies are not
funded by the other localities (Attachment B).
De
Attachment A shows recommended f~mding for allocation
to the various agencies.
Most agencies are f~mded for less than their
request.
Recommended funding amo~mts reflect the best
judgment of the committee in servinG the citizens
of the City of Roanoke through these programs
Eo
Committee deliberationm are contained in minutes of
meetings on file with the City Clerk.
Fo
Appeals of committee recommendations, as provided by
Council policy, were received after notification to
each agency of its tentative recommended allocation.
Six (6)appeals were filed.
Association for Retarded Citizens, Inc. - No
recommended change
2 o
Goodwill Industries/Tinker Mountain - Recommended
an additional amount of $867.00
o
Presbyterian Community Center - No recommended
change
The Honorable Mayor & Members of Council
Page 3
July 6, 1998
4. Roanoke Area Ministries No recommended change
o
Family Services of Roanoke Valley - No recommended
change
6. Strive - Representatives did not appear
Go
Bethany Hall - $7,200. The committee recommends
a payment of $20.00 per day for Roanoke residents,
up to a maximum of $7,200.
The Salvation Army - $25,000. The committee recommends
that $25,000 be allocated to The Salvation Army and a
contract be executed with The Salvation Army for the
provision of services to city citizens under the
Homeless Housing Program and/or Abused Women's Shelter.
Unified Human Transportation Systems, Inc. (RADAR) -
$24,000.00. The committee recommends that $24,000.00
be allocated to Unified Human Transportation Systems,
Inc. (RADAR) through Valley Metro in order that Valley
Metro may receive credit for providing transportation
to the disabled.
III. RECOMMENDATIONS
ao
City Council concur with the funding of agencies in the
amounts recommended as indicated on the attached
schedule (Attachment A).
City Council Authorize the Chairman of the Human
Services Committee and the Director of Human
Development to not authorize payment of funds to any
agency until objectives, activities, and other
reasonable requests of the monitoring staff as well as
compliance with items received by the City Auditor are
submitted and accepted.
Co
Transfer $424,120 from the Human Services Committee
account #001-054-5220-3700, to new line items to be
established within the Human Services Committee budget
by the Director of Finance.
The Honorable Mayor & Member of Council
Page 4
July 6, 1998
Do
GDR:gr
Attachments
CC:
Authorize the City Manager or his desiqnee to negotiate
a contract for $25,000 with the Salvation Army for the
provision of services to city citizens under the
Homeless Housing Program and/or Abused Women's Shelter.
Council will be asked to authorize the execution of the
contract after it has been negotiated.
Respectfully submitted,
Glenn D. Radcliffe, Chairman
Human Services Committee
Harold Kyle, Vice Chairman
Raleigh Campbell
Frank Feather
Evelyn Board
Bernice Jones
A1 McCain
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Diane Akers, Budget Administrator
Bob Bird, City Auditor
a:hsc.97c
ATTACHMENT A
1998-99 HUMAN SERVICES COMMITTEE ALLOCATIONS
AGENCY 1997-1998 1997-1998 1998-1999 1998-1999
AGENCY COMMITTEE AGENCY COMMITTEE
REQUEST RECOMMENDATION REQUEST RECOMMENDATION
Big Brothers/Big Sisters of Roanoke Valley $ 6,000.00 $ 5,800.00 6,300.00 6,000.00
Association for Retarded Citizens (ARC 125,206.00 28,996.00 35,000.00 28,000.00
Roanoke, Inc.)
Conflict Resolution Center 12,976.00 6,100.00 8,500 00 6,000.00
Bradley Free Clinic of Roanoke Valley 60,000.00 21,842.00 60,000.00 22,000.00
Child Abuse Prevention Council of 3,500.00 3,425.00 3,750.00 3,500.00
Roanoke Valley
Community Organization for Research and 1,900.00 1,900.00 2,000.00 2,000.00
Development, Inc. (CORD)
Goodwill Industries/Tinker Mountain, Inc. 20,800.00 20,200.00 25,500.00 20,867.00
LOA Area Agency on Aging 31,437.00 27,500.00 28,000.00 27,875.00
Information and Referral 8,253.00 8,100.00 9,078.00 8,300.00
Inner City Athletic Association -0- 33,000.00 2,500.00
Family Services of Roanoke Valley, Inc. 40,000.00 36,250.00 40,000.00 36,250.00
Roanoke Valley CASA Foundation 7,500.00 5,875.00 7,500.00 6,000.00
National Multiple Sclerosis Society, Blue 1,000.00 1,000.00 $1,000.00 1,000.00
Ridge Chapter
AGENCY 1997-1998 1997-1998 1998-1999 1998-1999
AGENCY CO MMITTEE AG ENCY CO M MITTEE
REQUEST RECOMMENDATIOI~ REQUEST RECOMMENDATION
NW Child Development Center 30,000.00 24,625.00 25,380.00 25,000.00
Western Virginia Emergency Medical 11,328.00 11,328.00 11,328.00 11,328.00
Services Council, Inc.
Roanoke Area Ministries 40,000.00 32,750.00 37,750.00 40,000.00
(Includes Presb. Ctr.)
Comprehensive Child Investment Ptr., Inc. 60,000.00 44,000.00 50,000.00 42,500.00
(CHIP)
Bethany Hall 12,000.00 7,174.00 9.000.00 7,200.00
The Salvation Army 40,000.00 26,996.00 28,000.00 25,000.00
Roanoke Valley Speech & Hearing Center, 3,500.00 3,000.00 3,500.00 3,000.00
Inc.
TRUST 10,000.00 8,100.00 11,400.00 8,000.00
Adult Care Center of Roanoke Valley 6,500.00 6,135.00 6,500.00 6,300.00
West End Center, Inc. 50,000.00 32,750.00 55,000.00 33,000.00
Unified Human Services Transportation 25,000.00 24,000.00 25,000.00 24,000.00
System, Inc. (RADAR)
Smith Mountain Lake 4-H Educational 2,500.00 2,000.00 2,500.00 2,000.00
Center
AGENCY 1997-1998 1997-1998 1998-1999 1998-1999
AGENCY COMMITTEE AGENCY COMMITTEE
REQUEST RECOMMENDATION REQUEST RECOMMENDATION
The YMCA of Roanoke Valley 46,703.48 5,046.00 27,703.48 6,000.00
The Roanoke Adolescent Health 39,975.00 6,875.00 34,500.00 7,000.00
Partnership
Roanoke Drug & Alcohol Abuse Council 10,000.00 9,500.00 10,000.00 -0-
Presbyterian Community Center 15,000.00 -0- 25,000.00 Included in RAM
Literacy Volunteers of America, Roanoke 2,500.00 1,000.00 3,000.00 1,000.00
Valley
*Greenvale (Nursery) School, Inc. -0- -0- 8,402.00 2,500.00
*STRIVE -0- -0- 30,000 -0-
*Blue Ridge Independent Living Center -0- -0- 12,000.00 1,000.00
Performance Audit 9,000.00 9,000.00 9,000.00 9,000.00
TOTAL $737,569.00 $421,267.00 $684,591.00 $424,120.00
TOTAL AMOUNT TO BE ALLOCATED $424,120
ATTAC~MENTB
1997-1998 & 1998-1999 REGIONAL AGENCY
ROANOKE CITY ROANOKE COUNTY SAT,RM CITY
AGENCY
1997-98 1998-99 1997-98 1998-99 1997-98 1998-99
Allocation Allocation Allocation Allocation Allocation Allocation
ARC Roanoke,Inc. 28,996.00 28,000.00 10,000.00 10,000.00 23,000.00 23,000.00
Adult Care Center 6,135.00 6,300.00 10,000.00 10,000.00 5,300.00 5,300.00
Bethany Hall 7,174.00 7,200.00 500.00 500.00 -0- -0-
Big Brothers/Big Sisters 5,800.00 6,000.00 2,500.00 3,000.00 2,000.00 2 000.00
of Roanoke Valley ,
Bradley Free Clinic of 21,842.00 22,000.00 6,500.00 6,500.00 3 000 00 3,000 00
the Roanoke Valley ' ' ·
Child Abuse Prevention 3,425.00 3 500 00 3,500.00 3,500.00 2 150 00 2 150 00
Council ' ' , · , ·
Community Organization 1,900.00 2,000.00 -0- -0- -0- -0-
for Research &
Development (CORD)
Inner City Athletic -0- 2,500.00 -0- -0- -0- -0-
Association
Conflict Resolution 6,100.00 6,000.00 -0- -0- -0- -0-
Center, Inc.
Family Service of 36,250.00 36,250.00 4,000 00 4 000.00 1 750.00 1 750 00
Roanoke ' ' , , ·
Valley:
Homemaker/Home Health
Casework Services
Domestic Violence
Council of Community 8,100.00 8,300.00 3,000.00 3 000 00 2,034 00 2,034.00
Services - Information & ' ' '
Referral
League of Older 27,500.00 27,875.00 13,750.00 13,750.00 8,186.00 8,228 00
Americans -
AGENCY ROANOKE CITY ROANOKE COUNTY SALRMCITY
1997-98 1998-99 1997-98 1998-99 1997-98 1998-99
Allocation Allocation Allocation Allocation Allocation Allocation
National Multiple 1,000.00 1,000.00 -0- -0- 500 00 500.00
Sclerosis ·
Society-Blue Ridge
Chapter
Northwest Child 24,625.00 25,000.00 -0- -0- 0-
Development - -0-
Center
Court Appointed Special 5,875.00 6 000.00 2,000.00 2,000 00 2,000 00 2 500.00
Advocate (CASA) ' ' · ,
Roanoke Area Ministries 32,750.00 40,000.00 2,000.00 2,000.00 1,000 00 1,000.00
(Includes '
Presbyterian
Community Ctr)
Comprehensive Health 44,000.00 42,500.00 16,680.00 16,680.00 38 000.00 38 000 00
Investment Program ' , ·
(CHIP)
Roanoke Valley Speech & 3,000.00 3,000.00 1 000.00 1,000.00 1,400 00 1,400.00
Hearing Center ' ·
The Salvation Army 26,996.00 25,000.00 2,000.00 2,000.00 2,600.00 2,600.00
Goodwill 20,200.00 20,867.00 5,000.00 5 000.00 3,575.00 , .
Industries/Tinker ' 4 000 00
Mountain
Roanoke Valley Trouble 8,100.00 8,000.00 5 500.00 5,500.00 3,500.00 3,500.00
Center (TRUST) '
Unified Human 24,000.00 24,000.00 -0- -0- -0- -0-
Transportation Systems
(RADAR)
West End Center 32,750.00 33,000.00 -0- -0- -0- 0-
AGENCY ROANOKE CITY ROANOKE COUIFi"f S~r,R~4 CITY
1997-98 1998-99 1997-98 1998-99 1997-98 1998-99
Allocation Allocation Allocation Allocation Request Allocation
Western Virginia 11,328.00 11,328.00 -0- -0- 4,767.00 4767.00
Emergency
Medical Services council
Smith Mountain Lake 4-H 2,000.00 2,000.00 2,500.00 2,000.00 -0- -0-
Educational Center
The YMCA of Roanoke 5,046.00 6,000.00 0 0 -0- -0-
Valley
The Roanoke Adolescent 6,875.00 7,000.00 0 0 -0- -0-
Health Partnership
Roanoke Drug & Alcohol 9,500.00 -0- 1,000.00 1,000.00 -0- -0-
Abuse Council (9,500 -Human
Dev.bgt.)
Presbyterian Community -0- Included in -0- -0- -0- -0-
Center RAM's
allocation
Literacy Volunteers of 1,000.00 1,000.00 -0- -0- -0- -0-
America, Roanoke Valley
Greenvale(Nursery) School 2,500.00 -0- -0- -0- -0-
Blue Ridge Independent -0- 1,000.00 -0- -0- -0- -0-
Living Center
~TkL $412,267.00 $415,120.00 $91,930.00 $91,430.00 $104,762.00 $105,729.00
Total Amount for Roanoke City does not include $9,000 performance audit.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 14, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Charles H. Osterhoudt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 33890-070698 rezoning a 2.378 acre tract of land
located at 1927 Franklin Road, S. W., between Wiley Drive and Brandon Avenue, S. W.,
identified as Official Tax No. 1040302, from LM, Light Manufacturing District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, June 15, 1998, also adopted by the Council on second reading on
Monday, July 6, 1998, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Mr. George A. Clements, 430 Church Avenue, S. W., Roanoke, Virginia 24016
Three-O-One Gilmer Associates, c/o Commercial Investment, P. O. Box 3220,
Roanoke, Virginia 24015
Triple S. Realty Company, 1948 Franklin Road, S. W., Roanoke, Virginia 24014
Mountain View Limited Co., 2832 Cumberland Street, N. W., Roanoke, Virginia
24012
H:~AGENDA98~JULY6.WPD
Charles H. Osterhoudt
July 14, 1998
Page 2
pc:
Mr. and Mrs. Cecil Hodges, 224 Limerick Lane, Union Hall, Virginia 24176
John W. Coates, Manager, Roanoke City Parks and Recreation
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
H:~,AG EN DAgS~JULY6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33890-070698.
AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 104, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, Shrinath Enterprises, LLC, has made application to
the Council of the City of Roanoke to have the hereinafter
described property rezoned from LM, Light Manufacturing District,
to C-2, General Commercial District, subject to certain conditions
proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on June 15, 1998, after due and timely
notice thereof as required by $36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 104 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That 2.378-acre tract of land located at 1927 Franklin Road,
S.W., between Wiley Drive and Brandon Avenue, S.W., and designated
on Sheet No. 104 of the Sectional 1976 Zone Map, City of Roanoke,
as Official Tax No. 1040302, be, and is hereby rezoned from LM,
Light Manufacturing District, to C-2, General Commercial District,
subject to the proffers contained in the Amended Petition filed in
the Office of the City Clerk on May 18, 1998, and that Sheet No.
104 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
II ~()RI)-RI{~. ()-SIIRIN A IA
WILBURN C. DIBLING, JR.
CITY A'UI'ORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL:cityatty @ci.roanoke.va.us
'98
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY A'YI'ORNEYS
July 6, 1998
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Rezoning Request of Shrinath Enterprises~ LLC
Dear Mayor Bowers and Council Members:
In reviewing the measure which my Office prepared in
connection with the above-referenced rezoning matter for City
Council's consideration at its meeting on June 15, 1998, I
discovered a typographical error in the measure. The measure
should have stated that the subject property would be rezoned from
LM, Light Manufacturing District, to C-2, General Commercial
District. I have corrected the measure to be considered by City
Council on second reading on July 6, 1998.
I regret any inconvenience which this oversight may have
caused.
As always, please do not hesitate to contact me, if you have
any questions.
With kindest personal regards, I am
Sincerely yours,
Wilburn C. g, Jr.
City Attorney
WCDj/SJT:snh
cc: Charles H. Osterhoudt, Esquire
Mary F. Parker, City Clerk
II '('(",I,-('-SIIRI IA
'98 HAY 2R ,~!1:54
Roanoke City Planning Commission
June 15, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Shrinath Enterprises, LLC, a Virginia Limited Liability
Company, represented by Charles H. Osterhoudt, attorney, that a parcel of
land located at 1927 Franklin Road, S. W. between Wiley Drive and Brandon
Avenue, S. W., designated as Official Tax No. 1040302, and containing
2.378 acres, be rezoned from LM, Light Manufacturing District, to C-2,
General Commercial District.
I. Background:
A. Petition to rezone property from LM to C-2 was filed on 3/30/98.
Purpose of the rezoning is to make the zoning consistent with the existing use of the
land for a restaurant and motel.
Co
Prior to 1987, commercial uses were permitted outright in the LM District.. They
were prohibited after 1987 in order to conserve industrial land for industry.
Board of Zoning Appeals has approved several changes in use over the past several
years in the area and recommended that the area be considered for a zoning change
because of the existing commercial uses.
mo
Planning Commission public hearing was held on Wednesday, May 6, 1998. Mr.
Charles Osterhoudt, attorney, presented the request on behalf of the petitioner. Mr.
Osterhoudt stated that staff had questioned the use of outdoor advertising on the
premises and he had agreed that there would be no outdoor advertising signage on
the property as defined by the City's zoning ordinance. He said he would be
sub~nitting an amended petition to incorporate that proffer.
Mrs. Lander gave the staff report on the matter and pointed out that outdoor
advertising had been an issue in the past and she felt more comfortable with the
proffer Mr. Osterhoudt had agreed to submit. She said that staff was recommending
approval.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, viFginia 24011 (540) 853-2344
Members of Council
Page 2
After due consideration of the matter, the Commission recommended approval by a
7-0 vote.
II. Issues:
A. Zoning is presently LM. Zoning request is for C-2. No conditions are proffered.
Bo
Land use of the property is presently a restaurant, motel and related facilities.
Immediately adjacent uses are offices and retail businesses. Outdoor advertising
exists on other property adjacent to the Roy Webber Expressway. Industrial uses are
located across Franklin Road and Brandon Avenue, as well as across the Roanoke
River.
C. Traffic access is to be from an existing curb cut on Franklin Road.
Industrial land base within the City of Roanoke is an important economic
development tool. Property requested for rezoning is not valuable industrial land.
Bo
Neighborhood organization is Neighbors in South Roanoke. Staff has not received
any comments from the organization on this rezoning request.
F. Comprehensive Plan recommends that:
Development of existing commercial and industrial areas in the city should
be carefully planned and designed to promote quality development and good
land use.
°
Because of the limited amount of existing industrially zoned land in Roanoke,
use of such land should be protected and restricted to industrial uses where
appropriate.
III. Alternatives:
A. City Council approve the rezoning request.
Zoning becomes C-2. There are no conditions proffered as part of the
rezoning request.
°
Land uses permitted in the C-2 district would be consistent with the existing
land uses on the property. Given the existing land use of the property, the
BZA has recommended that a zoning change be considered.
o
Traffic is not expected to significantly change, as the property is already
developed for commercial purposes.
Members of Council
Page 3
Industrial land value for the subject property is not high. Property is already
developed for commercial use.
5. Neighborhood organization has not commented on the request.
6. Comprehensive Plan can be followed.
B. Ci_ty Council deny the rezoning request.
1. Zoning remains LM.
Land uses that are existing remain non-conforming. Any change in use must
be approved by the BZA.
3. Traffic would not be significantly affected.
4. Industrial development of the subject property would be encouraged.
5. Neighborhood organization has not commented on the request.
Comprehensive Plan would not be followed. Existing commercial
development of the property would continue to be non-conforming. The
likelihood of future industrial redevelopment of the property is marginal.
IV. Recommendation:
Planning Commission, by a vote of 7-0, recommended approval of the rezoning request.
The existing development of the property and other properties on this side of Franklin Road
is commercial. Although there are industrially developed properties in the vicinity, it is
reasonable that this property be zoned commercial.
Respectfully requested,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
CC:
Assistant City Attomey
Petitioner
]STERHOUDT, FERGUSDN,
NATT, AHERnN & AGEE
ATT D R N EY$-AT- LAW
ROANOKE, VIRGINIA
2401a-1&99
AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKe, VIRGINI.4
IN RE:
Rezoning of a parcel of land located on the west side of Franklin Road, S.W.,
between Wiley Drive and Brandon Avenue designated as Tax Map No. 1040302, known
as 1927 Franklin Road, SW, containing approximately 2.378 acres from Light
Manufacturing Zoning District L-M to Commercial Zoning District C-2 General
Commercial District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, Shrinath Enterprises, L.L.C. a Virginia Limited Liability Company,
owners of land in the City of Roanoke, Virginia, containing approximately 2.378 acres, more
or less, located at 1927 Franklin Road, S.W. (Tax Map No. 1040302), which tract is
currently zoned Light Manufacturing, L-M, respectfully requests rezoning of said property
to Commercial Zoning District C-2, General Commercial District. A map of the property
to be rezoned and a concept plan showing the current improvements thereon is attached
hereto as Exhibit "!"
Pursuant to Section 36.1-690 of the Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from Light Manufacturing District
L-M to General Commercial Zoning District C-2, for the purpose of the operation of a motel
and restaurant and related facilities.
The Petitioners believe the rezoning of said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will bring the
use of the land into conformance with the zoning classification to which rezoning is sought,
the existing use having been established at a time when the then existing zoning
C] STERNrlU DT, F£RgUSnN,
NATT, AHERaN & AP. EE
ATTa R N EYS-AT-LAW
RnANOICE, VIRGINIA
24D1g-1699
such use but the ordinance having been subsequently amended to make the
existing use non-conforming.
The property is already fully developed in accordance with the survey attached hereto
as Exhibit "1". No further additional development is presently anticipated.
Attached hereto as Exhibit "2" are the names, addresses and tax numbers of the
>wners or owners of all lots or property immediately adjacent to or immediately across a
street or road fi.om the property to be rezoned.
Petitioner filed its original Petition to Rezone on March 30th, 1998. In its appearance
before the Roanoke City Planning Commission on June 6th, 1998, Petitioner agreed to file
an Amended Petition to Rezone offering the following proffered condition of rezoning:
No "outdoor advertising" as defined by the Roanoke City
Zoning Ordinance (Roanoke City Code § 36.1-25) will be
permitted upon the property.
WHEREFORE, the Petitioner requests that the above described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this "~
Charles H. Osterhoudt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
VBC # 3464
(540) 774-1197
(540) 774-0961 (facsimile)
Z:\WPSO\SANDY\ZONPET.O3:bjpO5/07/98
__dayof ~u , 1998.
SHRIN~~.
o 0
"'0
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 1, 1998
F~e#51
SANDRA H. EAKIN
Deputy City Clerk
Mr. George A. Clements
Three-O-One Gilmer Associates
Triple S. Realty Company
Mountain View Limited Co.
Mr. and Mrs. Cecil Hodges
Roanoke City Parks and Recreation
Ladies and C~nflemen:
Purna~ to provisions of Resolution No. 25523 ad~pted by the Council of the City of Roanoke on
Monday, April 6, 1981, Ihave advertised a public hearing for Monday, June 15, 1998, at 7:00 p.m.,
or as soon ~ as the matter may be heard, in the Roanoke City Council Chamber, fourth floor,
Mtmi~ Building 215 Church Ave~ S. W., on the request of Shrinath Enterprises, L. L. C., that
a 2.378 acre tract of land located at 1927 Franklin Road, S. W., between W'dey Drive and Brandon
Aven~e, S. W., identified as Official Tax No. 1040302, be rezoned from LM, Lil~ Manufacturin8
District, to C-2, General Commercial District.
The City Planning Commission has recommended approval of the request.
If you would like to receive a copy of the City Planning Commission's report, please call the City
Clerk's Office at 853-2541.
This letter is provided for your information as an interested property owner and/or an adjoiniu8
property owner. If you have questions with relgtrd to the matter, please call the Department of
Plannin8 and Community Development at 853-2344.
Sincerely,
Mary F. P~k~, CMC/~
MFP:Io
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 1, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Charles H. Osterhoudt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & .a, gm, P.C.
1919 Electric Road, S. W., Suite 1
Roanoke, Virginia 24018
Dear Mr. Osterhoudt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public heating for Monday, June 15, 1998, at 7:00 p.m.,
or aa mon thereatter aa the matter may be heard, in the Roanoke City Council Chamber, fourth floor,
Mm,~cipal Building 215 Church Avenue, S. W., on the request of Shrinath Enterprises, L. L. C., that
a 2.378 acre tract of land located at 1927 Franklin Road, S. W., between Wiley Drive and Brandon
Avenue, S. W., identified aa Official Tax No. 1040302, be rezoned from LM, Light Manufacturing
District, to C-2, General Commercial District.
For your information, I am enclosing copy ora notice of the public hearing an Ordinance and a report
of the City Planning Commission with regard to the matter. Pleme review the documents and if you
have questions, you may contact Steven J. Talevi, A~stant City Attorney, at 853-2431. Questions
with regard to the City Planning Conmfia~'on report ahould be directed to the Department of Planning
and Community Development at 853-2344.
It w~! be necesmry for you, or your representative, to be present at the June 15 public hearing.
Failure to appear could result in a defemd of the matter until a later date.
Sincerely,
Mary F. Parker, CMC/AAE '
City Clerk
MFP:Io
Enclosure
H ~R~C~IINI3 ~TH WI~
The Roanoke Times
Ad Number: 796173
Publisher's Fee: $122.40
OSTERHOUDT FERGUSON NATT
P.O. BOX 20068
ROANOKE, VA 24018
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/28/98 FULL RUN - Thursday
06/04/98 FULL RUN - Thursday
Witness, this 8th day of June 1998
INOllCE OF PU3UC HEARING
TO WHOM IT I~¥ ~:
AIIJ~Io VII of Chapter 36.1,
(1979), 88 ml~endod, the Coufl-
cll d Ule City of Roanoke Mil
day, June 15, 1998, at 7:00
P.m., In the C(xJncll Chlmb~. t.
the Municipal Bulklinil. 215
Church Avenue, $.W., on the
Lid~t MamJfaCtudr~ D~ to
C-2, Geoaml Comnmrc~al Dis..
'nmt Oartain 2.379~ b"act of
land located mt 1927 Franldln
Road, S.W.,, between Wiley
Drive end Brandon Avenue,
s.w. efld boark~ Olne~d Tax
A oozy of I~m M ~ ~n~l-
4.5O, Mum~o~l Buikli~ ~
I~k~ In Intem~t may ~1~
Mary F. Pa~, OIty C~k.
(?~173)
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, June 15,
1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
LM, Light Manufacturing District, to C-2, General Commercial
District, the following property:
That certain 2.378-acre tract of land located at 1927
Franklin Road, S.W., between Wiley Drive and Brandon
Avenue, S.W., and bearing Official Tax No. 1040302.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 28t~ day of May , 1998.
Mary F. Parker, City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 18, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of an Amended Petition from Charles H. Osterhoudt, Attorney,
representing Shrinath Enterprises, L. L. C., requesting that approximately 2.378 acres of
land located on the west side of Franklin Road, S. W., between Wiley Drive and Brandon
Avenue, designated as Official Tax No. 1040302, known as 1927 Franklin Road, S. W.,
be rezoned from LM, Light Manufacturing District, to C-2, General Commercial District.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Evelyn $. Lander, Acting Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
AMENDED PETITION TO REZONE
· 98 18 Pi2:56
IN THE COUNCIL OF THE CITY OF-ROANOKE, VIRGINIA
ISTERHDUDT, FERGUSDN,
NATT, AH£RDN & ABEE
ATTDRN£YS-AT-LAW
RDANDKE, VIRGINIA
24D18-1699
Rezoning of a parcel of land located on the west side of Franklin Road, S.W.,
between Wiley Drive and Brandon Avenue designated as Tax Map No. 1040302, known
as 1927 Franklin Road, SW, containing approximately 2.378 acres from Light
Manufacturing Zoning District L-M to Commercial Zoning District C-2 General
Commercial District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF
THE CITY OF ROANOKE:
The Petitioner, Shrinath Enterprises, L.L.C. a Virginia Limited Liability Company,
owners of land in the City of Roanoke, Virginia, containing approximately 2.378 acres, more
or less, located at 1927 Franklin Road, S.W. (Tax Map No. 1040302), which tract is
currently zoned Light Manufacturing, L-M, respectfully requests rezoning of said property
to Commercial Zoning District C-2, General Commercial District. A map of the property
to be rezoned and a concept plan showing the current improvements thereon is attached
hereto as Exhibit "1"
Pursuant to Section 36.1-690 of the Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from Light Manufacturing District
L-M to General Commercial Zoning District C-2, for the purpose of the operation of a motel
and restaurant and related facilities.
The Petitioners believe the rezoning of said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will bring the
use of the land into conformance with the zoning classification to which rezoning is sought,
the existing use having been established at a time when the then existing zoning
nST£RHDUDT, F£RGURDN,
NATT, AH£RDN & AGEE
ATTO R N £YS-AT- LAW
ROANOKE, VIRGINIA
24018-1699
accommodated such use but the ordinance having been subsequently amended to make the
existing use non-conforming.
The property is already fully developed in accordance with the survey attached hereto
as Exhibit "1". No further additional development is presently anticipated.
Attached hereto as Exhibit "2" are the names, addresses and tax numbers of the
owners or owners of all lots or property immediately adjacent to or immediately across a
street or road from the property to be rezoned.
Petitioner filed its original Petition to Rezone on March 30th, 1998. In its appearance
before the Roanoke City Planning Commission on June 6th, 1998, Petitioner agreed to file
an Amended Petition to Rezone offering the following proffered condition of rezoning:
No "outdoor advertising" as defined by the Roanoke City
Zoning Ordinance (Roanoke City Code § 36.1-25) will be
permitted upon the property.
WHEREFORE, the Petitioner requests that the above described tract be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this
Charles H. Osterhoudt, Esq.
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, SW, Suite 1
Roanoke, VA 24018
VBC # 3464
(540) 774-1197
(540) 774-0961 (facsimile)
Z:\WPSO\SANDY\ZONPET.O3:bjp05/07/98
__dayof ]'~,.~ , 1998.
SHRIN .
By~/~~×?' ~.-~
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINL~E C E i ¥ ~ Ci
PERTAINING TO THE REZONING REQUEST OF:
'98 28 P3:50
Shrinath Enterprises, 1927 Franklin Road, S.W., Official Tax No. 1040302)
from LM to C-2, conditional )Affidavit
COMMONWEALTH OF VIRGINIA
CITY OF ROANOKE
)
) TO-WIT:
)
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 27th day of April, 1998, notices of a public hearing to be held on
the 6th day of May, 1998, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
1040305
1040303
1040403
1272601
1272801
1272302
1272411
1040401
Owner's Name
George A. Clements
Three-O-One Gilmer Associates
c/o Commercial Investment
Triple S Realty Company
Mountain View Limited Co.
Cecil and Audrey Hodges
Roanoke City Parks and Recreation
Martha Pace Franklin
Mailing Address
430 Church Avenue, SW
Roanoke, VA 24016
P. O. Box 3220
Roanoke, VA 24015
1948 Franklin Road, SW
Roanoke, VA 24014
2832 Cumberland Street, NW
Roanoke, VA 24012
224 Limerick Lane
Union Hall, VA 24176
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 27th day of April, 1998.
RECE~¥Efi
NOTICE OF PUBLIC I-~~B~ THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCE~ ~PR20 A9:15
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
May 6, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Shrinath Enterprises, LLC, a Virginia Limited Liability Company,
represented by Charles H. Osterhoudt, attorney, that a parcel of land located at 1927
Franklin Road, S.W., between Wiley Drive and Brandon Avenue, S.W., designated as
Official Tax No. 1040302 and containing 2.378 acres, be rezoned from LM, Light
Manufacturing District, to C-2, General Commercial District.
A copy of said application is available for review in the Department of Plmming and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, April 21 and 28, 1998
Please bill:
Charles Osterhoudt
Osterhoudt, Ferguson, Natt, Aheron & Agee
1919 Electric Road, S.W.
Roanoke, VA 24018
Send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 31, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from Charles H. Osterhoudt, Attorney, representing
Shdnath Enterprises, L. L. C., requesting that approximately 2.378 acres of land located
on the west side of Franklin Road, S. W., between Wiley Drive and Brandon Avenue,
designated as Official Tax No. 1040302, known as 1927 Franklin Road, S.W., be rezoned
from L-M, Light Manufacturing District, to C-2, General Commercial District.
Sincerely, ~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc;
The Honorable Mayor and Members of the Roanoke City Council
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~EZONINO,~HRINATH.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
.July 15, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Robert B. Manetta, Associate General Counsel
Carilion Medical Center
1212 Third Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Manetta:
I am enclosing copy of Ordinance No. 33891-070698 rezoning four parcels of land located
at 1702 Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 - 4040825,
inclusive; and a portion of a parcel identified as Official Tax No. 4040833, located on
Belleview Avenue, S. E., from RM-1, Residential Multifamily District, Low Density District,
to C-2, General Commercial District, subject to certain conditions proffered by the
petitioner. The abovereferenced measure was adopted by the Council of the City of
Roanoke on first reading on Monday, June 15, 1998, also adopted by the Council on
second reading on Monday, July 6, 1998, and will be in full force and effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Mr. and Mrs. Arnold W. Brown, 2234 Sourwood Street, Roanoke, Virginia 24012
Ms. Joanne Jones, 1620 Belleview Avenue, S. E., Roanoke, Virginia 24014
Mr. and Mrs. Kermit S. Shriver, 1318 Clarke Avenue, S. W., Roanoke, Virginia
24016
Mr. Thomas B. Burton, 2204 Bramble Avenue, S. W., Roanoke, Virginia 24015
H:~AGENDAg~JULY6.WPD
Robert B. Manetta
July 15, 1998
Page 2
pc:
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
H:~,G ENDAg~JULY~.WI~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33891-070698.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 404, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, CHS, Inc. and Carillon Medical Center, have made
application to the Council of the City of Roanoke to have the
hereinafter described property rezoned from RM-1, Residential
Multifamily, Low Density District, to C-2, General Commercial
District, subject to certain conditions proffered by the applicant;
and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on June 15, 1998, after due and timely
notice thereof as required by S36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 404 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
All of four parcels of land located on Hamilton Terrace, S.E.,
and designated on Sheet No. 404 of the Sectional 1976 Zone Map,
City of Roanoke, as Official Tax Nos. 4040822, 4040823, 4040824,
and 4040825, and a portion of a parcel located on Belleview Avenue,
S.E., and designated on Sheet No. 404 of the Sectional 1976 Zone
Map, City of Roanoke, as Official Tax No. 4040833, be, and are
hereby rezoned from RM-1, Residential Multifamily, Low Density
District, to C-2, General Commercial District, subject to the
proffers contained in the Second Amended Petition filed in the
Office of the City Clerk on April 29, 1998, and that Sheet No. 404
of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
II {)RI)-RI~ZO-('IIS I
Roanoke City Planning Commission
June 15, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from CHS, Inc., represented by Robert B. Manetta, Attorney, that
four parcels of land located on Hamilton Terrace, S. E., designated as Official
Tax Nos. 4040822, 4040823, 4040824, 4040825, and a portion of a parcel of
land located on Belleview Avenue, S. E., designated as Official Tax Nos.
4040833, be rezoned from RM-1, Residential Multifamily, Low Density
District, to C-2, General commercial District, subject to certain conditions.
I. Background:
A. Purpose ofrezoning request is to develop a parking lot for hospital purposes.
Original petition to rezone was filed on 4/9/98. Second amended petition to rezone
was filed on 4/29/98. Proffered condition is as follows:
"That the property will be developed in substantial conformity with the development
plan entitiled "Carilion Hamilton Terrace Parking Lot Plan," under date of April 28,
1998, as Exhibit B, subject to any changes that may be required during development
plan review."
C. Planning Commission public heating was held on May 6, 1998.
Mr. Robert Manetta, after removing himself from the Commission because of a
conflict of interest, presented the request on behalf of Carilion.
After presentation of the request from the petitioner, Evie Lander made staff
comments and presented a recommendation of approval by staff.
The Commission received public comment. Mr. C. L. Kinder (no address given on
Hamilton Terrace, S.E.) appeared before the Commission and noted his concern
about the storm water that would be created by the project. He noted that there was
already a flooding problem in the general area and any additional construction would
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (5,10) 853-2344
Members of Council
Page 2
June 15, 1998
cause additional runoff. Mr. Kinder also commented on the two homes that Carilion
had demolished prior to petitioning for a rezoning of the property.
Mr. A. W. Brown (owner of two adjoining lots on Hamilton Terrace) appeared
before the Commission and commented on a non-binding agreement granting him an
easement for parking. He said that he was concerned about the enforcement of the
easement as well as the possibility of a large structure being built on the lots. Mr.
Brown also commented on the water problem in the area.
There was considerable discussion between the Commission, staff, petitioner, and the
audience about storm water runoff and what the City would require. Mrs. Lander
advised that staff would review storm water issues during the site plan review phase
of the development and that the City would study the issue at that time.
Mr. John Christodoulides, engineer for Carilion, stated that amount of paved area
was very small and if the lots were left vacant, there would be continued erosion of
the site. There was continued discussion between the Commission and the petitioner
relative to reasonable design techniques to minimize the flow of water from the site
into the street. It was concluded after discussion with City Development staff that
the means for handling the water could vary from a retention pond to the water
flowing straight to the river and that additional elevations of the situation could be
reviewed before City Council's public heating.
The Commission felt this was acceptable and approved the request by a vote of 6-0
(Messrs. Butler, Hill, Rife, Chrisman, Dowe and Mrs. Duerk voting for the request
and Mr. Manetta having removed himself from the Commission).
II. Issues:
Ao
Zoning of the properties is currently RM-1. Requested zoning is for C-2. Petitioner
has advised that this zoning would provide for consistency in zoning for hospital
parking purposes and the most efficient use of land for such purposes.
Bo
Land use of the properties is a combination of surface parking and vacant land. A
residential house is adjacent to an existing surface parking lot. A second surface
parking lot and the hospital parking garage is located on the other side of the
properties requested for rezoning.
Co
Traffic access is proposed from Hamilton Terrace using an existing curb cut for the
parking lot now in place.
D. Neighborhood organization for this area is Neighbors in South Roanoke.
E. Comprehensive Plan recommends that:
Members of Council
Page 3
June 15, 1998
Development of new or existing commercial areas in the city should be
carefully planned and designed to promote quality development and good
land use.
Neighborhood character and environmental quality should be protected.
Possible changes in land use or new public and private development in or
near residential areas should be carefully evaluated and designed to conserve
and enhance neighborhood quality.
III. Altematives:
A. City Council approve the rezoning request.
Zoning becomes conditional C-2, which is consistent with other zoning for
the hospital.
Land use is proffered for a parking lot to be developed according to the plan
submitted with the rezoning request.
Traffic access pattern for the parking lot is to remain unchanged. Provision
of additional off street parking for the hospital will be beneficial to
neighborhood streets.
Neighborhood organization has been notified, but has not commented on the
rezoning request.
5. Comprehensive Plan could be followed.
B. Ci_ty Council deny the rezoning request.
1. Zoning remains RM-2.
Land use as an existing parking lot remains non-conforming. Remaining land
can only be developed in accordance with RM-2 district regulations.
3. Traffic access is unchanged.
4. Neighborhood organization has not commented on the rezoning request.
5. Comprehensive Plan could be followed.
IV. Recommendation:
Members of Council
Page 4
June 15, 1998
Planning Commission recommended that City Council approve the rezoning request by a
vote of 6-0. The proposed development and land use of the property is reasonable and
consistent with existing land uses in the area. The Commission requested that the petitioner
work further with the City development staff to determine the best possible methods of
managing storm water runoff on the property.
CC:
Assistant City Attomey
Petitioner
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240ll- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 1, 1998
File ~51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a First Amended Petition from Robert B. Manetta, Associate
General Counsel, representing CHS, Inc., and Carillon Medical Center, requesting that
four lots located at 1702 Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 -
4040825, inclusive, be rezoned from RM-1, Residential Multifamily District, Low Density
District, to C-2, General Commercial District; and a portion of an additional lot identified
as Official Tax No. 4040833, be rezoned from RM-1, Residential Multifamily District, Low
Density District, to C-2, General Commercial District, the remaining portion is already
zoned C-2, subject to certain conditions proffered by the petitioners.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
The Honorable Mayor and Members of the Roanoke City Council
Robert B. Marietta, Associate General Counsel, Cadlion Health System, 1212 Third
Street, S. W., Roanoke, Virginia 24016
~'Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
FIRST AMENDED PETITION TO REZONE
TO THE COUNCIL OF THE CITY OF ROANOKE. VlRGINI~I~ APR 29 P 1:48
IN RE:
Rezoning of five lots: Four (4) lots on Hamilton Terrace, from RM-1 to
C-2 and part of another lot from RM-1 to C-2 the remaining part
already being C-2.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CHS, Inc., owns 1702 Hamilton Terrace, Tax Map # 4040823,and
, Tax Map # 4040822. The Petitioner Carillon Medical Center, formerly Roanoke Memorial
Hospital owns Tax Map # 4040824 and 4040825. The Petitioner Carillon Medical Center
formerly Roanoke Hospital Association owns Tax Map # 4040833. Said lots are currently
zoned RM-1 except for Tax Map # 4040833 of which a portion is zoned RM-1 while the
remainder is zoned C-2. A map of the property to be rezoned is attached as Exhibit A.
Pursuant of Section 36.1-690, Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from RM-1 District to C-2 District,
for the purpose of hospital surface parking, subject to certain conditions as set forth below.
The Petitioner believes the rezoning of the said tract of land will further the intent
and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
enable the use of the lots consistent with the use of one lot which is already surface
parking and that adjoin lots in the same block that contain surface parking and a 640 space
parking structure.
-1-
The Petitioner hereby proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to, and that the Petitioner will abide by, the
following conditions:
That the property will be developed in substantial conformity with the development
plan entitled "Carillon Hamilton Terrace Parking Lot, Plan', under date of April 28,
1998, as Exhibit B.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to or immediately across a street or
road from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this 29 Th. day of April, 1998.
Respectfully submitted,
Associate General Counsel
Carillon Health System
For Petitioners CHS Inc. and
Carillon Medical Center
1212 Third Street, SW
Roanoke, Virginia 24016
(540 981 8091)
-2-
~- ¢~1¥ot ,
, / de
EXHIBIT A
Official Tax
EXHIBIT C
ADJOINING PROPERTY OWNERS
4040821&
4040832
Arnold W. Brown
Jane W. Brown
2234 Sourwood Street
Roanoke, VA 24012
4050101
4041903
4060301
Joanne Jones
Kermit S. Shdver
Dorothy H. Shdver
Cadlion Medical Center
1620 Bellview Street
Roanoke, VA 24014
1318 Clarke Avenue SW
Roanoke, VA 24016
4050102
CHS Inc.
4040835
Thoma.~ B. Burton
2204 Brambleton Ave SW
Roanoke VA 24015
4040834
Cadlion Medical Center
DISCLOSURE STATEMENT
This Disclosure Statement ks filed in connection with the City
of Roanoke Planning Commission's action on the rezoning petition of
CHS, Inc., and Carilion Medical Center, which petition was
considered by the City of Roanoke Planning Commission ("Planning
Commission") on May 6, 1998.
1. I am a Member of the Planning Commission.
I am also an employee of Carilion Health System, and, in this
capacity, ! earn a salary that exceeds $10,000 annually.
By virtue of the rezoning petition of CHS, Inc., and Carillon
Medical Center (the "transaction"), ! have a personal interest
in the transaction before the Planning Commission, as that
term is defined in S2.1-639.2 of the Code of Virginia (1950),
as amended ("State Code").
! am disqualified from participating in the transaction as a
Member of the Planning Commission, and ! have not voted, and
will not vote, or in any manner act on behalf of the Planning
commission, as to the transaction.
I am making a disclosure of my personal interest in the
transaction pursuant to S2.1-639.11.A.1. of the State Code,
and I am filing this Disclosure Statement with the Secretary
o[ the Planning Commission with the request that it be
maintained in the public records of the Planning Commission
for five years pursuant to S2.1-639.14.E. of the State Code.
Robert B. Manetta
Date:
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 2,1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Robert B. Manetta
Associate General Counsel
Cadlion Medical Center
1212 Third Street, S. W.
Roanoke, Virginia 24016
Dear Mr. Manetta:
Pursuant to provisions of Resolution No. 25523 adopted by the council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public headng for Monday, June 15, 1998, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor,
Municipal Building, 215 Church Avenue, $. W., on the request of CHS, Inc., that four lots located at
1702 Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 - 4040825, inclusive, be
rezoned from RM-1, Residential Multifamily District, Low Density District, to C-2, General commercial
District; and a portion of an additional lot identified as Official Tax No. 4040833, located on Belleview
Avenue, S. E., be mzoned from RM-1, Residential Multifamily District, Low Density District, to C-2,
General commercial District, the remaining portion is already zoned C-2, subject to certain
conditions proffered by the petitioner.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance and a report
of the City Planning Commission with regard to the matter. Please review the documents and if you
have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions
with regard to the City Planning Commission report should be directed to the Department of Planning
and Community Development at 853-2344.
It will be nece~ary for you, or your repreM~, to be IweMnt at the June 15 public hearing.
Failure to appear could result in a doferml of the matter until a later date.
Sincerely,
City Clerk
MFP:Io
Enclosure
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 2, 1998
File//51
SANDRA H. EAKIN
Deputy City Clerk
Mr. and Mrs. Arnold W. Brown
Ms. Joanne Jones
Mr. and Mrs. Kermit S. Shriver
Mr. Thomas B. Burton
Ladies and Gentlemen:
Pm-suant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, June 15, 1998, at 7:00 p.m.,
or as soon thereafter as the rmtter may be heard, in the Roanoke City Council Chamber, fourth floor,
Municipal Building 215 Church Avenue, S. W., on the request of CHS, Inc., that four lots located
at 1702 Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 - 4040825, inclusive, be
rezoned from RM-1, Residential Multifamily District, Low Density District, to C-2, General
Commerdal District; and a portion of an additional lot identified as Official Tax No. 4040833, located
on Belleview Avenue, S. E., be rezoned from RM-1, Residential Multifamily District, Low Density
District, to C-2, General Commercial District, the remaining portion is already zoned C-2, subject to
certain conditions proffered by the petitioner.
The City Planning Commission has recommended approval of the request.
If you would like to receive a copy of the City Planning Commission's report, please call the City
Clerk's Office at 853-2541.
This letter is provided for your information as an interested property owner and/or an adjoining
property owner. If you have questions with reff~rd to the matter, please call the Department of
Planning and Community Development at 853-2344.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Ad Number: 796194
'~,ublisher's Fee: $136.00
CARILION HEALTH SYSTEM
1212 THIRD STREET, SW
ROANOKE, VA 24016
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/28/98 FULL RUN - Thursday
06/04/98 FULL RUN - Thursday
Witness, this 8th day of June 1998
TO WHOM IT MAY COOl,ERrs,v
Pure.mt to ~h~ pm%~ion~ of
~ ~1 ~ C~ 36.~
~d a ~.~ ~ ~
p.m,, In ~ ~ ~ ~
Ch~ ~, ~,W. ~ ~
queetlon of ~nl ~m
NOl. 4040~, 404082~,
~ ~lnl~~
(7~94)
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, June 15,
1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
RM-1, Residential Multifamily, Low Density District, to C-2,
General Commercial District, the following property:
All of four parcels of land located on Hamilton Terrace,
S.E., and bearing Official Tax Nos. 4040822, 4040823,
4040824, and 4040825, and a portion of a parcel located
on Belleview Avenue, S.E., and bearing Official Tax No.
4040833.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this _~ day of May , 1998.
Mary F. Parker, City Clerk.
I1: NOTI{'I! N-(.'II,N I
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 1, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am.. enclosing copy of a Second Amended Petition from Robert B. Manetta, Associate
General Counsel, representing CHS, Inc., and Carilion Medical Center, requesting that
four lots located at 1702 Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 -
4040825, inclusive, be rezoned from RM-1; Residential Multifamily District, Low Density
District, to C-2, General Commercial District; and a portion of an additional lot identified
as Official Tax No. 4040833, be rezoned from RM-1, Residential Multifamily District, Low
Density District, to C-2, General Commercial District, the remaining portion is already
zoned C-2, subject to certain conditions proffered by the petitioners.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
The Honorable Mayor and Members of the Roanoke City Council
Robert B. Manetta, Associate General Counsel, Cadlion Health System, 1212 Third
Street, S. W., Roanoke, Virginia 24016
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
SECOND AMENDED PETITION TO RFTONF
TO THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI.~.
IN RE:
Rezoning of five lots: Four (4) lots on Hamilton Terrace, from RM-1 to
C-2 and part of another lot from RM-1 to C-2 the remaining part
already being C-2.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CHS, Inc., owns 1702 Hamilton Terrace, Tax Map # 4040823, and
, Tax Map # 4040822. The Petitioner Carilion Medical Center, formerly Roanoke Memorial
Hospital owns Tax Map # 4040824 and 4040825. The Petitioner Carilion Medical Center
formerly Roanoke Hospital Association owns Tax Map # 4040833. Said lots are currently
zoned RM-1 except for Tax Map # 4040833 of which a portion is zoned RM-1 while the
remainder is zoned C-2. A map of the property to be rezoned is attached as Exhibit A.
Pursuant of Section 36.1-690, Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from RM-1 District to C-2 District,
for the purpose of hospital surface parking, subject to certain conditions as set forth below.
The Petitioner believes the rezoning of the said tract of land will further the intent
and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
enable the use of the lots consistent with the use of one lot which is already surface
parking and that adjoin lots in the same block that contain surface parking and a 640 space
parking structure.
-1-
The Petitioner hereby proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to, and that the Petitioner will abide by, the
following conditions:
That the property will be developed in substantial conformity with the development
plan entitled "Hamilton Terrace Parking Lot Plan for Carilion Health Systems",
under date of April 28, 1998, as Exhibit B subject to any changes that may be
required during development plan review.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to or immediately across a street or
road from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this 29 Th. day of April, 1998.
Respectfully submitted,
R(:~r~ ~ ~lanetta
Associate General Counsel
Carilion Health System
For Petitioners CHS Inc. and
Carilion Medical Center
1212 Third Street, SW
Roanoke, Virginia 24016
(540 981 8091)
-2-
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 l- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 1, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a First Amended Petition from Robert B. Manetta, Associate
General Counsel, representing CHS, Inc., and Carilion Medical Center, requesting that
four lots located at 1702 Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 -
4040825, inclusive, be rezoned from RM-1, Residential Multifamily District, Low Density
District, to C-2, General Commercial District; and a portion of an additional lot identified
as Official Tax No. 4040833, be rezoned from RM-1, Residential Multifamily District, Low
Density District, to C-2, General Commercial District, the remaining portion is already
zoned C-2, subject to certain conditions proffered by the petitioners.
Sincerity,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Robert B. Manetta, Associate General Counsel, Cadlion Health System, 1212 Third
Street, S. W., Roanoke, Virginia 24016
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
FIRST AMENDED PETITION TO RFXONF
TO THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIa8 APR 2cP P 1:48
IN RE:
Rezoning of five lots: Four (4) lots on Hamilton Terrace, from RM-1 to
C-2 and part of another lot from RM-1 to C-2 the remaining part
already being C-2.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, CHS, Inc., owns 1702 Hamilton Terrace, Tax Map # 4040823,and
, Tax Map # 4040822. The Petitioner Carilion Medical Center, formerly Roanoke Memorial
Hospital owns Tax Map # 4040824 and 4040825. The Petitioner Carilion Medical Center
formerly Roanoke Hospital Association owns Tax Map # 4040833. Said lots are currently
zoned RM-1 except for Tax Map # 4040833 of which a portion is zoned RM-1 while the
remainder is zoned C-2. A map of the property to be rezoned is attached as Exhibit A.
Pursuant of Section 36.1-690, Code of the City of Roanoke (1979), as amended,
the Petitioner requests that the said property be rezoned from RM-1 District to C-2 District,
for the purpose of hospital surface parking, subject to certain conditions as set forth below.
The Petitioner believes the rezoning of the said tract of land will further the intent
and purposes of the City's Zoning Ordinance and its comprehensive plan, in that it will
enable the use of the lots consistent with the use of one lot which is already surface
parking and that adjoin lots in the same block that contain surface parking and a 640 space
parking structure.
-1-
The Petitioner hereby proffers and agrees that if the said tract is rezoned as
requested, that the rezoning will be subject to, and that the Petitioner will abide by, the
following conditions:
That the property will be developed in substantial conformity with the development
plan entitled "Carilion Hamilton Terrace Parking Lot, Plan', under date of April 28,
1998, as Exhibit B.
Attached as Exhibit C are the names, addresses and tax numbers of the owner or
owners of all lots or property immediately adjacent to or immediately across a street or
road from the property to be rezoned.
WHEREFORE, the Petitioner requests that the above described tract be rezoned
as requested in accordance with the provisions of the Zoning Ordinance of the City of
Roanoke.
Respectfully submitted this 29 Th. day of April, 1998.
Respectfully submitted,
Associate General Counsel
Carilion Health System
For Petitioners CHS Inc. and
Carillon Medical Center
1212 Third Street, SW
Roanoke, Virginia 24016
(540 981 8091)
-2-
EXHIBIT A
.I
Official Tax Man
Number
EXHIBIT C
ADJOINING PROPERTY OWNERS
Name(s) Address
4040821&
4040832
Arnold W. Brown
Jane W. Brown
2234 Sourwood Street
Roanoke, VA 24012
4050101
4041903
4060301
Joanne Jones
Kermit S. Shriver
Dorothy H. Shriver
Carilion Medical Center
1620 Bellview Street
Roanoke, VA 24014
1318 Clarke Avenue SW
Roanoke, VA 24016
4050102
CHS Inc.
4040835
4040834
Thomas B. Bu~on
Carilion Medical Center
2204 Brambleton Ave SW
Roanoke VA 24015
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
CHS, Inc., Official Tax Nos. 4040822-4040825, pt. 4040833, from
RM-1 to C-2
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
28 ? 3:50
)
)Affidavit
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 27th day of April, 1998, notices of a public hearing to be held on
the 6th day of May, 1998, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel Owner's Name Mailing Address
4040826
through
4040831
4040834
4060201
4060301
Roanoke Memorial Hospitals
P. O. Box 13367
Roanoke, VA 2433
4040602 Roanoke City Parks and Recreation
4040821
4040832
Arnold W. Brown
Jane W. Brown
2234 Sourwood Street
Roanoke, VA 24012
4050101
Joanne P. Jones
1620 Belleview Street, SE
Roanoke, VA 24014
4041903
Kermit S. and Dorothy H. Shriver
1318 Clarke Avenue, SW
Roanoke, VA 24016
4040835
Thomas B. Burton
Martha Pace Franklin
2204 Brambleton Avenue, SW
Roanoke, VA 24015
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 27th day of April, 1998. , /q
-- Notary ~ub~c ,0~
MY Commission expires: ~d~~~ {_~ J/j
RECEi~E~ .....· ·
NOTICE OF PUBLIC H£AJ~ING BEFO~I~¥T~CI~I~NOIX-J~ CITY PLAI~ING
COMMISSION
TO ~q-iOlVi IT MAY CONCEP,~I: 'gB APR 20 P~9:15
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
May 6, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from CHS, Inc., represented by Robert B. Manetta, attomey, that four parcels of
land located on Hamilton Terrace, S.E., designated as Official Tax Nos. 4040822,
4040823, 4040824, and 4040825, and a portion of a parcel of land located on Belleview
Avenue, S.E., designated as Official Tax No. 4040833, be rezoned from RM-1,
Residential Multifamily, Low Density District, to C-2, General Commercial District.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, April 21 and 28, 1998
Please bill:
Robert Manetta
Carilion Helath System
1212 Third Street, SW
Roanoke, VA 24016
(540) 981-8091
Send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 15, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from Robert B. Manetta, Associate General Counsel,
representing CHS, Inc., and Carilion Medical Center, requesting that four lots located at
1702 Hamilton Terrace, identified as Official Tax Nos. 4040822 - 4040825, inclusive, be
rezoned from RM-1, Residential Multifamily District, Low Density District, to C-2, General
Commercial District; and a portion of an additional lot identified as Official Tax No.
4040833, be rezoned from RM-1, Residential Multifamily District, Low Density District, to
C-2, General Commercial District, the remaining portion already zoned C-2, subject to
certain conditions proffered by the petitioners.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Robert B. Manetta, Associate General Counsel, Carillon Health System, 1212 Third
Street, S. W., Roanoke, Virginia 24016
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401!- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 15, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
I am enclosing copy of Ordinance No. 33892-070698 rezoning 11 parcels of land located
in the northeast quadrant of the City, fronting on Ridgefield Street and Mississippi Avenue,
N. E., identified as Official Tax Nos. 3130304 - 3130308; inclusive, 3130313 -3130315,
inclusive, and 3130505 - 3130507, inclusive, from HM, Heavy Manufacturing District, to
RM-1, Residential Multifamily District, Low Density District. The abovereferenced measure
was adopted by the Council of the City of Roanoke on first reading on Monday, June 15,
1998, also adopted by the Council on second reading on Monday, July 6, 1998, and will
be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
Halmode Apparel, Inc., P. O. Box 13325, Roanoke, Virginia 24033
Petrolane Gas Service, c/o Amerigas, P. O. Box 798, LOC #5460, Valley Forge,
Pennsylvania 19482
Mr. and Mrs. William Ferreira, 802 Norton Avenue, N. E., Roanoke, Virginia 24012
Secretary of Veterans Affairs, 3074 Brickhouse Court, Virginia Beach, Virginia
23452
Mr. and Mrs. Russell Carter, 2817 Ridgefield Street, N. E., Roanoke, Virginia 24012
H:~AQENOAg~JULYO.WPO
Gilbert E. Butler, Jr.
July 15, 1998
Page 2
pc:
Mr. Timothy L. Patsel, 2805 Ridgefield Street, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Carson Parks, 2801 Ridgefield Street, N. E., Roanoke, Virginia 24012
Mr. Evant J. Butcher, Jr., 802 Mississippi Avenue, N. E., Roanoke, Virginia 24012
Mr. and Mrs. David Hedge, 2814 Ridgefield Street, N. E., Roanoke, Virginia 24012
Mr. Daulton B. Patterson, 2806 Ridgefield Street, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Louis Ribble, RR2, Box 211-A, Goodview, Virginia 24095
Mr. and Mrs. Jeffrey Niday, 718 Mississippi Avenue, N. E., Roanoke, Virginia 24012
Mr. Richard C. Firebaugh, 730 Mississippi Avenue, N. E., Roanoke, Virginia 24012
Ms. Ann H. Gladwell, 2714 Ridgefleld Street, N. E., Roanoke, Virginia 24012
Mr. and Mrs. Lewis Quarles, 717 Mississippi Avenue, N. E., Roanoke, Virginia
24012
Mr. James M. Harmon, c/o Ms. JoLee Crawford, Route 3, Box 23, Floyd, Virginia
24091
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
N:~CKLOI~AGENDAg~JULY~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33892-070698.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 313, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City.
WHEREAS, Roanoke City Planning Commission has made application
to the Council of the City of Roanoke to have the hereinafter
described property rezoned from HM, Heavy Manufacturing District,
to RM-1, Residential Multifamily, Low Density District; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on June 15, 1998, after due and timely
notice thereof as required by §36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 313 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
Those certain parcels of land located in the Northeast
quadrant of the City, fronting on Ridgefield Street and Mississippi
Avenue, and designated on Sheet No. 313 of the Sectional 1976 Zone
Map, City of Roanoke, as Official Tax Nos. 3130304, 3130305,
3130306, 3130307, 3130308, 3130313, 3130314, 3130315, 3130505,
3130506, and 3130507, be, and are hereby rezoned from HM, Heavy
Manufacturing District, to RM-1, Residential Multifamily, Low
Density District, pursuant to the Petition filed in the Office of
the City Clerk on April 9, 1998, and that Sheet No. 313 of the Zone
Map be changed in this respect.
ATTEST:
City Clerk.
II ( ~RI I-RIi/, { ~-I'(-RID I
RECEIN/ED
CITY CLi::~:' ~fi ~-?F'~'~''
'98 H~?? 27 74:!2
Roanoke City Planning Commission
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
June 15,1998
Dear Members of Council:
Subject:
Request by the Roanoke City Planning Commission that 11 parcels of land
in the northeast quadrant of the City, fronting on Ridgefield Street and
Mississippi Avenue and bearing Official Tax Numbers 3130304, 3130305,
3130306, 3130307, 3130308, 3130313, 3130314, 3130315, 3130505,
3130506, and 3130507, be rezoned from HM, Heavy Manufacturing
District, to RM-1, Residential Multifamily, Low Density
District.
I. Background is as follows:
Roanoke City Planning Commission at its March 18, 1998, meeting authorized
staff to file a petition to rezone 11 parcels on Ridgefield Street and Mississippi
Avenue, N.E., and to schedule a public hearing on this matter at its May 6, 1998,
meeting.
Proposed area for rezoning to RM-1, Residential Multifamily Low Density
District, comprises an area of 2.8 acres, more or less, in the Queensburg Heights
neighborhood. The subject area consists of 8 single-family residences and 3
vacant parcels for a total of 11 parcels; there are 8 property owners. Most of the
homes were built in the 1930's and 1940's.
Co
Subject area was zoned HM, Heavy Manufacturing District, in the 1960's when
the city's zoning ordinance and map were updated.
Do
Purposes of the rezoning request are to further the intent and purpose of the
City's zoning regulations and its comprehensive plan and promote the general
welfare and good zoning practices by (1) making the existing use of the subject
properties consistent with the proper zoning category, (2) ensuring that the subject
properties will be used in the future in a manner that will not negatively impact
adjoining properties and (3) facilitating preservation of neighborhood character.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
mo
Planning staff was approached in February 1998 by property owners who were
seeking to refinance a residence they own and were unable to do so due to the
current zoning. Prior to this incident, they were unaware of the zoning status.
F. Petition to rezone was filed on April 9, 1998.
Go
Planning Commission public heating was held May 6, 1998. Ms. Tam Roop,
City Planner, briefly outlined the history of the proposed rezoning. She said that
5 of the 8 property owners had requested in writing that their properties be
rezoned. Staff also had mailed notices to all property owners and had received no
response, she stated.
Ms. Roop said the properties were nonconforming uses and explained how that
effects the parcels currently and how it could affect them in the future. She stated
that she had spoken with the two industrially zoned adjoining property owners,
Halmode and AmeriGas, and that neither objected to the rezoning. She also noted
that the City's Economic Development Administrator did not object to the
rezoning.
Ms. Roop said she had received several calls from adjoining property owners.
She commented that they had no objection to the rezoning once they understood
that the city wanted to rezone the property in order to bring it into conformity with
its residential use. However, she said, there were rumors in the neighborhood that
the city wanted to rezone the property, buy the houses, tear them down and put in
a low-income housing project. Ms. Roop said the rumor was absolutely not true
and she had assured all callers of that. She noted that due to staff changes in the
planning department there had not been enough time to hold a neighborhood
meeting. She also stated that she had received a letter supporting the proposed
rezoning, signed by 20 members of the Hollins Road North Civic League.
Ms. Roop said that planning staff recommended approval of the rezoning request,
finding that it would place the subject properties into a zone consistent with their
intended and original use, that neighborhood character and environmental quality
would be protected and that neighborhood quality would be conserved and
enhanced.
Mr. Gilbert Butler, Chairman of the City Planning Commission, asked for
comments from the audience. Mr. Dalton Patterson of 2806 Ridgefield Street,
owner of two affected parcels with Official Tax Nos. 3130306 and 3130307,
stated that he objected to the rezoning because the property would be worth more
zoned for manufacturing. Mr. David Hedge of 2814 Ridgefield Street, owner of
two effected parcels bearing Official Tax Nos. 3130304 and 3130305, said he was
concerned about the city buying the properties and building low-income
Members of Council
Page 3
apartments. He also stated that he did some welding in his back yard and was
concerned that he would not be able to continue if the property was rezoned.
In response to a question from a commission member, Ms. Evie Lander, Acting
Chief of Planning and Community Development, stated that welding is not a
home occupation. There was further discussion between the commission and staff
regarding how the concerns of the property owners could be accommodated,
including amending the petition to exclude the owners' parcels. Mr. JeffNiday,
owner of the home at 718 Mississippi Avenue, Official Tax. No. 3130313, said he
had been told that the property would be more valuable zoned residential and that
Mr. Patterson's two lots were not large enough to accommodate an industrial use.
Ms. Roop said that when non-conforming residential uses are zoned industrial the
owners usually pay a higher rate of property insurance than residential owners
whose property is properly zoned. She said she wanted to be sure Mr. Patterson
understood that if his home was damaged greater than 50 percent of its value it
could not be rebuilt. Mr. Butler suggested to Mr. Hedge that his two parcels
remain in the rezoning request and that he confer with the City's Zoning
Administrator about his welding use; he could then request that City Council
remove his properties at its public heating, if he wished.
After requesting that the matter be continued, Mr. Patterson agreed to let his
properties remain as part of the original rezoning petition while he consulted with
his attorney; he further agreed to advise staff prior to the City Council public
hearing regarding whether or not he wanted his properties to be excluded from the
rezcning request.
II. Issues are as follows:
Current zoning of the subject area is HM, Heavy Manufacturing District.
Surrounding zoning is as follows: to the north, west and south is HM, Heavy
Manufacturing District, and to the east and south is RM-1, Residential
Multifamily Low Density District.
Land uses surrounding the subject area are as follows: to the north and west is the
Halmode Apparel plant and employee parking lot; to the south is the Amerigas
propane gas company; to the east and south is a residential neighborhood.
Under the current zoning of riM, Heavy Manufacturing District, the 8
residential properties in the subject area are non-conforming uses (Article VI of
the city's zoning ordinance, "Nonconformities") due to the zoning changes made
in the 1960's. Owners of these non-conforming residences and parcels are
prohibited from improving or expanding their homes and from building any
structures on vacant property other than those which would accommodate uses
allowed in the HM district. If a residence were to be damaged greater than 50
Members of Council
Page 4
percent of its assessed value by fire or another incident, the home could not be
rebuilt. Financing and refinancing these properties also is difficult, if not
impossible, because lending institutions do not want to finance properties which
are not properly zoned.
Planning staffhave in hand requests from 5 of the 8 property owners that their
properties be rezoned from HM, Heavy Manufacturing District, to RM, residential
multifamily district (Official Tax Nos. 3130304, 305,313,314, 315, 3130505 and
506 for 6 residences and one vacant parcel). The planning department has sent a
letter to each property owner with notification of the proposed rezoning. To date,
there have been no responses.
Do
Industrial land in the city has been identified as a valuable economic asset which
should be protected. The city's Economic Development Administrator viewed the
subject area and concluded that the possibility of its redevelopment for light or
heavy industrial purposes is not likely. He does not object to the request to
rezone.
Adjoining property_ owners were notified by letter mailed April 23, 1998. To
date, phone calls have been received from 5 adjoining property owners or
neighborhood residents. All had heard the rumor that a low-income housing
project would be built. Upon learning the actual circumstances of the proposed
rezoning--that its purpose is to make existing residences conforming uses--none of
the callers objected to the proposed rezoning. No community meeting has been
held.
Neighborhood organization for this area is the Hollins Road North Civic League
which was notified of the petition to rezone by letter, mailed April 22, 1998. The
civic league is in favor of the rezoning and has submitted to the city a petition,
signed by 20 of its members, stating its agreement and support.
G. Comprehensive Plan recommends that:
1. Neighborhoods be conserved;
2. Neighborhood character and environmental quality be protected; and
o
Changes in land use be designed to conserve and enhance neighborhood
quality.
IV. Alternatives are as follows:
A. City Council approve the rezoning request.
Members of Council
Page 5
1. Current zoning would change to RM-1, Residential Multifamily Low
Density District, which is consistent with the existing uses of the area, thus
promoting preservation of the neighborhood and its residential properties.
2. Land use would remain the same but the 11 effected parcels in the subject
area would change fi.om non-conforming to conforming status. Land uses
adjacent to the subject area would not be affected.
3. Property owners' requests would be addressed.
4. Economic development would not be affected.
5. Neighborhood impacts would be positive and would include
improvement to and expansion of residences and enhanced neighborhood
stability.
6. Neighborhood organization's action would be supported.
7. Comprehensive plan would be followed.
Ci_ty Council deny the rezoning request.
1. Current zoning would remain the same; as a result, all 11 parcels would
remain in non-conforming status. Neighborhood stabilization and
enhancement would not be supported.
Land use would remain the same with resulting impacts as noted above.
Land uses adjacent to the subject area would not be affected.
Property_ owners' support for this rezoning would be not be addressed.
Economic development would not be affected.
Neighborhood impacts would be negative and would include the continued
inability of neighborhood residents to improve and expand their homes
with resulting consequences to the stability of the neighborhood.
Neighborhood organization's action would not be supported.
Comprehensive plan would not be followed but could be followed at a
later date.
Bo
Members of Council
Page 6
V. Recommendation:
The Planning Commission by a vote of 7 to 0 recommended approval of the requested
rezoning, finding that the rezoning would place parcels in the subject area into a zone
consistent with their intended and original use, that neighborhood character and
environmental quality would be protected and that neighborhood quality would be
conserved and enhanced.
Respectfully submitted,
Gilbert E. Butler, Chairman
Roanoke City Planning Commission
ESL:TR:mpf
attachments
cc: Assistant City Attorney
Director of Public Works
City Engineer
Building Commissioner
Economic Development Administrator
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE: Rezoning of the following eleven (11) parcels of land in the northeast quadrant of
the City, fronting on Ridgefield Street and Mississippi Avenue, and bearing
Official Tax Nos. 3130304, 3130305, 3130306, 3130307, 3130308, 3130313,
3130314, 3130315, 3130505, 3130506 and 3130507 from HM, Heavy
Manufacturing District, to RM-1, Residential Multifamily, Low Density District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Having moved to do so at its meeting on March 18, 1998, pursuant to the requirement of Section
15.2-2286, Code of Virginia (1950), as amended, and Section 36.1-690, Code of the City of
Roanoke (1979), as amended, the Planning Commission of the City of Roanoke respectfully files
this Petition to Rezone land in the City of Roanoke containing 2.8 acres, more or less. A map of
the property to be rezoned is attached as Exhibit A. A listing of adjoining property owners is
also attached to this petition as Exhibit B. The Planning Commission would state the following:
1. The Planning Commission has considered land uses, zoning and development
trends in this area of the City and concluded that zoning of the subject properties
should be consistent with the existing land uses and that the present HM, Heavy
Manufacturing District, is not appropriate.
2. Pursuant to the provisions of Article VII of Chapter 36.1 of the Code of the City
of Roanoke (1979), as amended, the Planning Commission requests that the
parcels of land bearing the official tax numbers listed above, lying in the northeast
quadrant of the City be rezoned from HM, Heavy Manufacturing District, to
RM-1, Residential Multifamily, Low Density District. The owners of these
parcels of land are identified in Exhibit C, attached.
3. It is submitted that the rezoning of the subject area will further the intent and the
purpose of the City's zoning regulations and its comprehensive plan and will
further the general welfare and good zoning practices by: (1) making the existing
use of the subject properties consistent with the proper zoning category; (2)
ensuring that the subject properties will be used in the future in a manner that will
not negatively impact adjoining properties; and facilitating preservation of
neighborhood character.
WHEREFORE, the Planning Commission of the City of Roanoke requests that the
subject property be rezoned from HM, Heavy Manufacturing District, to RM-1, Residential
Multifamily, Low Density District, and that the City's zoning maps be amended accordingly.
Respectfully submitted this 9'~ day of April 1998,
ROANOKE CITY PLANNING COMMISSION
By:
Gilbert E. Butler, Jr., Chairman
EXHIBIT A
MISSISSIPPI
EXHIBIT B
ADJOINING PROPERTY OWNERS
Tax No./Property Address Owners' Names/Mailing Address
3130504
Mississippi Avenue, NE
3130303
2820 Ridgefield Street, NE
3130301
728 Wertz Avenue, NE
3130312
Mississippi Avenue, NE
3130401
Ridgefield Street, NE
3130508
2522 Ridgefield Street, NE
313O6O5
802 Norton Avenue, NE
3130601
803 Mississippi Avenue, NE
3130402
Ridgefield Street, NE
3130403
Ridgefield Street, NE
3130404
2817 Ridgefield Street, NE
3130405
Ridgefield Street, NE
3130406
Ridgefield Street, NE
3130407
Ridgefield Street, NE
3130408
2801 Ridgefield Street, NE
3130410
802 Mississippi Avenue, NE
Halmode Apparel Inc.
P. O.Box 13325
Roanoke, VA 24033
Petrolane Gas Service
Limited Partner
c/o Amefigas
P. O. Box 798 - LOC #5460
Valley Forge, PA 19482
William and Patficia Ferreira
802 Norton Avenue, NE
Roanoke, VA 24012
Secretary of Veterans Affairs
3074 Brickhouse Court
Virginia Beach, VA 23452
Russell and Barbara Carter
2817 Ridgefield Street, NE
Roanoke, VA 24012
Timothy Lee Patsel
2805 Ridgefield Street, NE
Roanoke, VA 24012
Carson and Rosetta Parks
2801 Ridgefield Street, NE
Roanoke, VA 24012
Evant .1'. Butcher, Jr.
802 Mississippi Avenue, NE
Roanoke, VA 24012
EXHIBIT C
PROPERTY OVYNERS
Tax No./Property Address
3130304
Ridgefield Street, NE
3130305
2814 Ridgefield Street
3130306
Ridgefield Street, NE
3130307
2806 Ridgefield Street
3130308
Ridgefield Street, NE
3130313
718 Mississippi Avenue, NE
3130314
730 Mississippi Avenue, NE
3130506
721 Mississippi Avenue, NE
3130315
2714 Ridgefield Street, NE
3130505
717 Mississippi Avenue, NE
3130507
725 Mississippi Avenue, NE
Owners' Names/Address
David and Karen Hedge
2814 Ridgefield Street, NE
Roanoke, VA 24012
Daulton B. Patterson
2806 Ridgefield Street,
Roanoke, VA 24012
Louis Ribble Jr.
Ileado Ribble
RR 2, Box 21 I-A
Goodview, VA 24095
Jeffrey W. and Jamie L.Niday
718 Mississippi Avenue, NE
Roanoke, VA 24012
Richard Colgate Firegaugh
730 Mississippi Avenue, NE
Roanoke, VA 24012
Ann H. Gladwell
2714 Ridgefield Street, N~E
Roanoke, VA 24012
Lewis and Ina Quarles
717 Mississippi Avenue, .NE
Roanoke, VA 24012
James M. Harmon, et als
c/o Jolee Crawford
Route 3, Box 23
Floyd, VA 24091
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 1, 1998
File It51
SANDRA H. EAKIN
Deputy City Clerk
Halmode Apparel, Inc.
Petrolane Gas Service
Mr. and Mrs. William Ferreira
Secretary of Veterans Affairs
Mr. and Mrs. Russell Carter
Mr. Timothy L. Patsel
Mr. and Mrs. Carson Parks
Mr. Evant J. Butcher, Jr.
Mr. and Mrs. David Hedge
Mr. Daulton B. Patterson
Mr. Louis Ribble, Jr.
Mr. and Mrs. Jeffrey W. Niday
Mr. Richard C. Firebaugh
Ms. Ann H. Gladwell
Mr. and Mrs. Lewis Quarles
Mr. James M. Harmon
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday, June 15, 1998, at 7:00 p.m.,
or as soon thereafter as the matter may be heard, in the Roanoke City Council Chamber, fourth floor,
Municipal Building, 215 Church Avenue, S. W., on the request of the Roanoke City Planning
Commission that 11 parcels of land in the northeast quadrant of the City, fronting on Ridgefield
Street and Mississippi Avenue, N. E, identified as Official Tax Nos. 3130304 - 3130308, inclusive,
3130313 - 3130315, inclusive, and 3130505 - 3130507, inclusive, be rezoned from HM, Heavy
Manufacturing District, to RM-I, Residential Multifamily District, Low Density District.
If you would like to receive a copy of the City Planning Commission's report, please call the City
Clerk's Office at 853-2541.
This letter is provided for your information as an interested property owner and/or an adjoining
property owner. If you have questions with regard to the matter, please call the Department of
Planning and Community Development at 853-2344.
Sincerely,
City Clerk
MFP:Io
The Roanoke Times
Ad Number: 796095
Publisher's Fee: $129.20
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/28/98 FULL RUN - Thursday
06/04/98 FULL RUN - Thursday
Witness, this 8th day of June 1998
NOTICE OF' PUBUC HEARING
TO WHOM ff MAY G~,ERN:
ArUcle VII of Ctmpter 36.1,
(1979), u m~, UmDCoun-
p.m.. In U~ C~
~he MU~pM Bulldin~
Chu~h Av~mm, $.W., o~ the
~ ~ll~:n'p,~roels o~ ,and
Io~ated bi tile Northeest qued-
rant of the City, fronting on
Rid~efleld Sl~eet amd
slppi Avenue, 8nd bearing 0ffl-
¢181 TBx Nos. 3130304,
313050~, 3130306,
313030?, 3130308,
3130313~ .3:130314,
3130315, 313050B,
3130506, lind 3130507.
A cop~ of thM proposBI is avBH-
8hie f~x publ~ !nk~eetlon In the
Office oft'he CRy Clerk, Room
456, Municlp~! Bulklini[, All
ps.es In Interest ruby ~ppMr
on the ,,bore d~te and be
hem'd on the question.
61VEN under.m_~ _h,,nd thl,,'28th
day of M~y, 19~6.
MM'y F. Pl.t~r, City Clerk. ·
~796095)
Authorized Signature
The Roanoke Times
Ad Number: 796095
Publisher's Fee: $129.20
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
05/28/98 FULL RUN - Thursday
06/04/98 FULL RUN - Thursday
Witness, this 8th day of June 1998
Authorized Signature
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, June 15,
1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
HM, Heavy Manufacturing District, to RM-1, Residential Multifamily,
Low Density District, the following property:
Those certain parcels of land located in the Northeast
quadrant of the City, fronting on Ridgefield Street and
Mississippi Avenue, and bearing Official Tax Nos.
3130304, 3130305, 3130306, 3130307, 3130308, 3130313,
3130314, 3130315, 3130505, 3130506, and 3130507.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 28th day of May , 1998.
Mary F. Parker, City Clerk.
I I:\NOTI('I{~,N-I'(' 2
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA R E C E l',~-~: vi
f,, r--~-~, ':7C~.~'
PERTAINING TO THE REZONING REQUEST OF:
'98 ~?R28 P3:50
City of Roanoke, Mississippi and Ridgefield, N.E., Tax Nos. 3130304- )
3130308; 3130313-3130315; 3130505-3130507, from HM to RM-1 )Affidavit
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 2?th day of April, 1998, notices of a public hearing to be held on
the 6th day of May, 1998, on the rezoning captioned above to the owner or agent of the parcels listed
below at their last known address:
Parcel
3130504
3130303
3130301
3130312
3130401
3130508
Owner's Name
Halmode Apparel, Inc.
Petrolane Gas Service
c/o Amerigas
3130605
William and Patricia Ferreira
3130601
Secretary of Veterans Affairs
3130402-
3130405
inclusive
3130406
3130407
3130408
Russell and Barbara Carter
Timothy Lee Patsel
Carson and Rosetta Parks
3130410 Evant J. Butcher, Jr.
PROPERTY OWNERS (mailed 4/22/98)
3130304
3130305
3130306
3130307
3130308
David and Karen Hedge
Daulton B. Patterson
Louis and Ileado Ribble
Mailing Address
P. O. Box 13325
Roanoke, VA24033
P. O. Box 798
LOC #5460
Valley Forge, PA 19482
802 Norton Avenue, NE
Roanoke, VA 24012
3074 Brickhouse Court
VA Beach, VA 23452
2817 Ridgefield Street, NE
Roanoke, VA 24012
2805 Ridgefield Street, NE
Roanoke, VA 24012
2801 Ridgefield Street, NE
Roanoke, VA 24012
802 Mississippi Avenue, NE
Roanoke, VA 24012
2814 Ridgefield Street, NE
Roanoke, VA 24012
2806 Ridgefield Street, NE
Roanoke, VA 24012
RR2, Box 211-A
Goodview, VA 24095
3130313
Jeffrey W. and Jamie L. Niday
718 Mississippi Avenue, NE
Roanoke, VA 24012
3130314
3130506
Richard Colgate Firebaugh
730 Mississippi Avenue, NE
Roanoke, VA 24012
3130315
Ann H. Gladwell
2714 Ridgefield Street, NE
Roanoke, VA 24012
3130505
Lewis and Ina Quarles
717 Mississippi Avenue, NE
Roanoke, VA 24012
3130507
James M. Harmon, et als
c/o Jolee Crawford
Martha Pace Franklin
Route 3, Box 23
Floyd, VA 24091
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 27th day °fApril' 1998' ~~ ~~/~2 ~i
~J Not{try Public~ / v _
My Commission expires: ~5(_ f~,/ /~
NOTICE OF PUBLIC HEARINGrI~t~..Rg~;.~HE)RO~NOKE CITY PLANNING
COMMISSION
TO WHOM It MAY CONCERN: 'gg APR 20 t,9:15
The Roanoke City Planning Commission will hold a public hearing on Wednesday,
May 6, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Roanoke City Planning Commission that eleven (11) parcels of land
located in the northeast quadrant of the City, fronting on Ridgefield Street and
Mississippi Avenue, and bearing Official Tax Nos. 3130304, 3130305, 3130306,
3130307, 3130308, 3130313, 3130314, 3130315, 3130505, 3130506 and 3130507, be
rezoned from HM, Heavy Manufacturing District, to RM-1, Residential Multifamily,
Low Density District.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, April 21 and 28, 1998
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 15, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a petition from the City of Roanoke requesting that 11 parcels of
land located in the northeast quadrant of the City, fronting on Ridgefield Street and
Mississippi Avenue, N. E., identified as Official Tax Nos. 3130304 - 3130308, inclusive,
3130313 - 3130315, inclusive, and 3130505 - 3130507, inclusive, be rezoned from HM,
Heavy Manufacturing District, to RM-1, Residential Multifamily District, Low Density
District.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
PETITION TO REZONE
RECEIYE~
(:tTY ........
IN THE COUNCIL OF THE CITY OF ROANOK~,SV~I~~9:0]
IN RE: Rezoning of the following eleven (11) parcels of land in the northeast quadrant of
the City, fronting on Ridgefield Street and Mississippi Avenue, and beating
Official Tax Nos. 3130304, 3130305, 3130306, 3130307, 3130308, 3130313,-
3130314, 3130315, 3130505, 3130506 and 3130507 from HM, Heavy
Manufacturing District, to RM-1, Residential Multifamily, Low Density District.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE, VIRGINIA:
Having moved to do so at its meeting on March 18, 1998, pursuant to the requirement of Section
15.2-2286, Code of Virginia (1950), as amended, and Section 36.1-690, Code of the City of
Roanoke (1979), as amended, the Planning Commission of the City of Roanoke respectfully riles
this Petition to Rezone land in the City of Roanoke containing 2.8 acres, more or less. A map of
the property to be rezoned is attached as Exhibit A. A listing of adjoining property owners is
also attached to this petition as Exhibit B. The Planning Commission would state the following:
1. The Planning Commission has considered land uses, zoning and development
trends in this area of the City and concluded that zoning of the subject properties
should be consistent with the existing land uses and that the present HM, Heavy
Manufacturing District, is not appropriate.
2. Pursuant to the provisions of Article VII of Chapter 36.1 of the Code of the City
of Roanoke (1979), as amended, the Planning Commission requests that the
parcels of land bearing the official tax numbers listed above, lying in the northeast
quadrant of the City be rezoned from HM, Heavy Manufacturing District, to
RM-1, Residential Multifamily, Low Density District. The owners of these
parcels of land are identified in Exhibit C, attached.
3. It is submitted that the rezoning of the subject area will further the intent and the
purpose of the City's zoning regulations and its comprehensive plan and will
further the general welfare and good zoning practices by: (1) making the existing
use of the subject properties consistent with the proper zoning category; (2)
ensuring that the subject properties will be used in the future in a manner that will
not negatively impact adjoining properties; and facilitating preservation of
neighborhood character.
WHEREFORE, the Planning Commission of the City of Roanoke requests that the
subject property be rezoned from HM, Heavy Manufacturing District, to RM-1, Residential
Multifamily, Low Density District, and that the City's zoning maps be amended accordingly.
By:
Respectfully submitted this 9th day of April 1998,
ROANOKE CITY PLANNING COMMISSION
Gilbert E. Butler, Jr., Chairman
AREA
PROPOSED
TO BE
REZONED
EXHIBIT A
~3 96q AC
PI.~T
,, 3
~ 3t3OqOto
313040~
!
31.
EXHIBIT B
ADJOINING PROPERTY OWNERS
Tax No./Property Address Owners' Names/Mailing Address
3130504
Mississippi Avenue, NE
3130303
2820 Ridgefield Street, NE
3130301
728 Wertz Avenue, NE
3130312
Mississippi Avenue, NE
3130401
Ridgefield Street, NE
3130508
2522 Ridgefield Street, NE
3130605
802 Norton Avenue, NE
3130601
803 Mississippi Avenue, NE
3130402
Ridgefield Street, NE
3130403
Ridgefield Street, NE
3130404
2817 Ridgefield Street, NE
3130405
Ridgefield Street, NE
3130406
Ridgefield Street, NE
3130407
Ridgefield Street, NE
3130408
2801Ridgefield Street, NE
3130410
802 Mississippi Avenue, NE
Halmode Apparel Inc.
P. O.Box 13325
Roanoke, VA 24033
Petrolane Gas Service
Limited Partner
c/o Amerigas
P. O. Box 798 - LOC #5460
Valley Forge, PA 19482
William and Patricia Ferreira
802 Norton Avenue, NE
Roanoke, VA 24012
Secretary of Veterans Affairs
3074 Brickhouse Court
Virginia Beach, VA 23452
Russell and Barbara Carter
2817 Ridgefield Street, NE
Roanoke, VA 24012
Timothy Lee Patsel
2805 Ridgefield Street, NE
Roanoke, VA 24012
Carson and Rosetta Parks
2801 Ridgefield Street, NE
Roanoke, VA 24012
Evant J. Butcher, Jr.
802 Mississippi Avenue, NE
Roanoke, VA 24012
EXHIBIT C
PROPERTY OWNERS
Tax No./Property Address Owners' Names/Address
3130304
Ridgefield Street, NE
3130305
2814 Ridgefield Street
3130306
Ridgefield Street, NE
3130307
2806 Ridgefield Street
3130308
Ridgefield Street, NE
3130313
718 Mississippi Avenue, NE
3130314
730 Mississippi Avenue, NE
3130506
721 Mississippi Avenue, NE
3130315
2714 Ridgefield Street, NE
3130505
717 Mississippi Avenue, NE
3130507
725 Mississippi Avenue, NE
David and Karen Hedge
2814 Ridgefield Street, NE
Roanoke, VA 24012
Daulton B. Patterson
2806 Ridgefield Street, NE
Roanoke, VA 24012
Louis Ribble Jr.
Ileado Ribble
RR 2, Box 211-A
Goodview, VA 24095
Jeffrey W. and Jamie L.Niday
718 Mississippi Avenue, NE
Roanoke, VA 24012
Richard Colgate Firegaugh
730 Mississippi Avenue, NE
Roanoke, VA 24012
Ann H. Gladwell
2714 Ridgefield Street, NE
Roanoke, VA 24012
Lewis and Ina Quarles
717 Mississippi Avenue, NE
Roanoke, VA 24012
James M. Harmon, et als
c/o Jolee Crawford
Route 3, Box 23
Floyd, VA 24091
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 15, 1998
File g444
SANDRA H. EAKIN
Deputy City Clerk
Mary H. Allen, Clerk
Roanoke County Board of Supervisors
P. O. Box 29800
Roanoke, Virginia 24018-0798
Dear Ms. Allen:
I am enclosing copy of Ordinance No. 33893-070698 repealing Ordinance No.
32891-050696, adopted May 6, 1996, and authorizing the Mayor to execute an Agreement
between the County of Roanoke and the City of Roanoke relating to the boundary line
between said governmental entities, and authorizing certain other actions relating to such
boundary line adjustment. The abovereferenced measure was adopted by the Council of
the City of Roanoke on first reading on Monday, June 15, 1998, also adopted by the
Council on second reading on Monday, July 6, 1998, and will be in full force and effect ten
days following the date of its second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
Bruce E. Mayor, Attorney, P.O. Box 246, Vinton, Virginia 24179
Wilbum C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
H:~AGENDAg~JULY6.WI=O
Mary H. Allen
July 15, 1998
Page 2
pc:
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of July, 1998.
No. 33893-070698.
AN ORDINANCE repealing Ordinance No. 32891-050696, adopted May
6, 1996, and authorizing the Mayor to execute an Agreement between
the County of Roanoke and the City of Roanoke relating to the
boundary line between said governmental entities, and authorizing
certain other actions relating to such boundary line adjustment.
WHEREAS, this Council deems it appropriate to repeal Ordinance
No. 32891-050696, adopted May 6, 1996, which relocated certain
portions of the boundary line between the City of Roanoke and the
County of Roanoke; and
WHEREAS, this Council deems it appropriate in order to further
the public health, safety and welfare to relocate portions of the
boundary line between the City of Roanoke and the County of Roanoke
in accordance with the provisions of §15.2-3106 through §15.2-3108
of the Code of Virginia (1950), as amended ("State Code"); and
WHEREAS, relocation of the boundary line between such
governmental entities in the areas proposed will permit more
effective and efficient delivery of municipal services; and
WHEREAS, the Planning Commission has recommended to the
Council establishment of a new boundary line at certain points
between the City of Roanoke and the County of Roanoke, as set out
in its report dated June 15, 1998, to this Council; and
WHEREAS, the County of Roanoke, through its administration,
has indicated its support for the boundary relocation as set forth
in the Planning Commission's report dated June 15, 1998, to this
Council; and
WHEREAS, the Council concurs in the recommendation of the
Planning Commission as set forth in its report dated June 15, 1998.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. This Council hereby REPEALS Ordinance No. 32891-050696,
adopted May 6, 1996.
2. This Council approves the concept of the adjustment of
the boundary line between the City of Roanoke and Roanoke County as
set forth in the Planning Commission's report dated June 15, 1998,
to this Council.
3. The Mayor and the City Clerk be, and hereby are,
authorized to execute and attest, respectively, an Agreement,
between the City of Roanoke and the County of Roanoke, in form
approved by the City Attorney, establishing a new boundary line at
certain points between said jurisdictions as more particularly
described in the Planning Commission's report dated June 15, 1998,
to this Council, all of which is incorporated by reference herein,
subject to this Council's reconsideration of this matter at a
public hearing held on a later date as required by law.
4. The City Manager is authorized to take, or cause to be
taken, such actions as may be necessary to effect and prepare a
survey of said boundary adjustment at no cost to the City, in
accordance with the terms and conditions as set forth in the
Planning Commission's report dated June 15, 1998, to this Council.
5. The boundary line set forth in said Agreement shall be
described by metes and bounds.
6. Upon execution of the Agreement between the governmental
entities, and further consideration by this Council as required by
law, the City Attorney is authorized to participate in appropriate
legal proceedings in the Circuit Court of one of the affected
jurisdictions, and to execute appropriate pleadings, orders and
decrees, approved as to form by him, to relocate the boundary line
in accordance with the Planning Commission's report dated June 15,
1998, to this Council.
7. Upon the execution of the Agreement between the
governmental entities in accordance with law, the City Clerk is
authorized to cause the description of such boundary line, as
agreed upon, to be duly published in accordance with law, at no
cost to the City.
8. The Mayor and City Attorney are authorized to take, or
cause to be taken, such other actions, and to execute other
documents as may be required by law to effect the change in the
boundary line as set forth herein, and the City Clerk is authorized
to attest such documents, consistent with the Planning Commission's
report dated June 15, 1998, to this Council, at no cost to the
City.
9. Upon entry of an order by the Circuit Court establishing
the new boundary line in accordance with law, the City Clerk is
directed to forward a certified copy of such order to the Secretary
of the Commonwealth.
10. The City Clerk is directed to forward an attested copy of
this ordinance to the Clerk of the Board of Supervisors for Roanoke
County.
ATTEST:
City Clerk.
II ()RI) ()-'l'RIPl.li ~
LNO
HAY 27 P ,,! :! 2
Roanoke City Planning Commission
June 15, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Recommendation to repeal Ordinance No. 32891-050696 and adopt a new
ordinance to provide for a certain adjustment in the City's corporate
boundary
I. Background:
Ao
City Manager received a written request from legal counsel for certain property
owners on July 14, 1995, for the City to relocate and adjust its corporate boundary
at a specific location in the northeast section of the City (see Exhibit 1).
Bo
City/County boundary_ line at this location extended through the middle of two
residential lots (lots 6 and 7) and across the comer of another (lot 5). Property
owners' request was an effort to correct a confusing situation that placed the rear
portion of these lots in the City and the front portion in the County (see Exhibit
2).
C. Owners of these lots are identified as follows:
Lot 5 - C & D Builders, Inc.
Lots 6 and 7 - Kenneth H. Thomas and Kathy B. Kemp
Request was reviewed and a proposal to relocate the subject boundary line was
forwarded to Roanoke County for preliminary approval at that time. All property
owners' affected by the proposed change were duly notified that a public heating
on the matter would be held before the Planning Commission at 1:30 p.m. on
March 6, 1996.
Request was reviewed by the Planning Commission on that date. No objections
or opposition to the proposed change were made by any person or persons in
attendance at the hearing. A recommendation was thereafter forwarded to City
Council on April 15, 1996 (see Exhibit 3).
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
Recommendation was reviewed by City Council at a public hearing on that date.
No person or persons in attendance at the heating raised any objection or
expressed any opposition to the proposed boundary change. City Council adopted
Ordinance No. 32891-050696, authorizing the Mayor to execute an agreement
with the County to effect the proposed boundary line change.
Go
Property located at 3605 Preakness Court (lot 1) was one of the lots affected by
the proposed change (see Exhibit 3). In the lapse of time between City Council's
approval and the requesting parties efforts to get the matter before the Roanoke
County Board of Supervisors, this property was sold. While the original owner of
Lot 1 had no objection to the boundary change, the new owner at 3605 Preakness
Court (lot 1) strongly objected to the location of the boundary being proposed at
that time. The attorney for the requesters subsequently dropped the matter.
II. Current Situation:
Kenneth H. Thomas and Kathy B. Kemp, owners of two of the affected properties
(lots 6 and 7), have requested that the City revise the proposed location of the
boundary line adjustment in a manner that will allow the City/County agreement
to move forward and the boundary line adjustment to be legally effected.
Bo
Property owners' request has been reviewed and a recommendation is included to
revise the location of the subject boundary adjustment in this report (see Exhibit
4). The only difference between this revised location of the boundary and the
boundary location previously recommended is that this revised boundary will not
divide any part of any adjacent lot.
Co
Roanoke County has been advised of this latest revision and has since advised
City staff that it has no objection to the revised boundary location.
Planning Commission reviewed the recommendation to revise and relocate the
boundary adjustment on May 6, 1998.
III. Issues:
A. Public health and safety.
B. Convenience to affected property owners.
C. Cost.
Members of Council
Page 3
IV. Altematives:
mo
Approve the request to repeal Ordinance No. 32891-050696 and adopt a new
ordinance to provide for a certain adjustment in the City's corporate boundary_
line.
1. Public health and safety.
o
ao
b°
City/County boundary line currently divides two residential lots in
a manner that places the front yards in Roanoke County and the
residence and rear yards in Roanoke City.
Co
Confusion resulted in a house being built on the portion of one of
these lots that was located in the City under the authorization of a
building permit that was issued by the County.
Adjustment of the boundary will eliminate any future potential for
confusion as to the location of these properties.
Convenience to affected property owners. All lots within the subject
residential subdivision will be located within one jurisdiction.
3. Cost.
a°
New (revised) boundary lines will have to be surveyed and current
metes and bounds description will have to be revised accordingly.
Value of City properties to be ceded to Roanoke County -
$189,300.
c. Value of County properties to be ceded to Roanoke City - $24,700.
do
Boundary line relocation will result in a net loss in City property
values of $164,600.
eo
Boundary line location will result in a net loss in annual City real
estate tax revenue of $2,025.00
Revised boundary line change will have a small, insignificant
impact on City costs or loss in annual real estate revenue.
Deny the request to repeal Ordinance No. 32891-050696 and to adopt a new
ordinance to provide for a certain adjustment in the City's corporate boundary
line.
Members of Council
Page 4
Public health and safety. Potential for future confusion as to the location of
lots 5, 6, and 7 of the subject subdivision will remain.
Convenience to affected property owners. This will remain an issue with
the affected property owners.
3. Costs. There will be no additional costs to the City.
V. Recommendation:
By a vote of 7-0, the Planning Commission recommends that City Council:
mo
approve Alternative A thereby repealing Ordinance No. 32891-050696 and
adopting a new ordinance to provide for an adjustment of the City's corporate
boundary line as generally described in Exhibit 3 of this report;
B°
authorize the City Manager to take or cause to be taken, such actions as may be
necessary to effect and prepare an official survey of said recommended boundary
adjustments, at no cost to the City;
Co
authorize the Mayor and the City Clerk, respectively, to execute and attest an
agreement between the City of Roanoke and Roanoke County to relocate the
subject boundary lines in accordance with the boundaries described and set forth
in said official survey, such agreement to be approved by the City Attorney as to
form;
authorize the City Attorney to participate in appropriate legal proceedings and to
execute such pleadings and orders or decrees on behalf of the City which are
approved as to form by him, upon the execution of said agreement, in accordance
with the requirements of Section 15.2-3106, et seq., of the Code of Virginia
(1950), as amended; and
Bo
authorize the City Clerk to cause the description of such boundary line, as agreed
upon, to be duly published as required by Section 15.2-3107 of the Code of
Virginia (1950), as amended, at no cost to the City.
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
ERT:mpf
attachment
Members of Council
Page 5
CC:
Assistant City Attorney, Roanoke City
Roanoke County Attomey
PHONE
~05~ 542-5'8?
BRUCE E. MAYER
ATTORNEY AT LAW
I 106 EAST WASHINGTON AVENUE
P. O. BOX 246
VINTON. VIRGINIA 24 179
FAX
{7'o.~ ) 982-5661
July 12, 1995
W. Robert Herbert
City Manager
City of Roanoke
215 Church Avenue, S.W.
Room 364
Roanoke, Virginia 24011
RE:
Boundary Line Adjustment for Lots 5,6,7, Block 1,
Section 1; Triple Crown Estates
Dear Mr. Herbert:
Please be advised that I have been retained by the owners
of the aforesaid properties to request the City of Roanoke to
adjust its boundary so that the portion of the aforesaid lots
5,6,7, Block 1, Section 1, Triple Crown Estates, will be totally
in the County of Roanoke. I have enclosed a copy of the
appropriate tax tickets, tax maps and a meets and bounds
description of the area to be transferred from the City to the
jurisdiction of the County of Roanoke. The balance of the Triple
Crown Estates subdivision is in the County of Roanoke.
Lot 5 is owned by Brown & Dent Construction Company, and
Lot 6 is owned by Kenneth H. Thomas, Jr. and Kathy B. Kemp, husband
and wife. All but the front of the lot is in the City, the house
is located in the City. All utilities are provided by the County
of Roanoke. Lot 7 is owned by C & D Builders, Inc.
Thank you for your cooperation in this matter and if you
should have any question concerning this information, please do not
hesitate in giving me a call.
BEM/gsf
Enclosures
CC:
Ve/~p~y~yours,
- Brut~E. May~
Brown and Dent Construction
Kathy Kemp
C&D Builders
Debbie Davis
EXHIBIT 1
Property Owner's Request
604
1.53 Ac
6
~610
~6~0
4.1
27.8~ Ac
c
· sting City Boundaries
,,,~_ x~~ AREA OF OBJECTION
Brow.ha n d Den t - :t. - f'X ~..x',,,<.2 .Z~2( <~> /~. )
Construction Company 7ot,,ol.l't
Kenneth H. Thomas '
. ..,hy ...~m~ ~
C & D Builden, Inc. ~
' ~ [~' GOUTY /...-.
CITY ~~~
Shaw and Cannon, Co.
('Recommended Boundary.
,/
Original
Recommended Boundary Adjustment
EXHIBIT 3
--.~;~~ H. Webber Hall, Jr.
. dent -
Construction Company ~O~Ol.l't
Kenneth H. Thomas '
& Kathy B. Kemp ~
~_ ~ ~ Exis6ng Ci~/Coun~
CITY
COUNTY
nmended Boundary Adjustment
Shaw and Cannon, Co. ,....__~'
! ~oo- - .......................
!
,/
Revised
Recommended Boundary Adjustment
Exhibit 4
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
C~y Ck~rk
July 15, 1998
Sandra H. Eakin
Deputy City Clerk
File #5-60-70-137-289-354
The Honorable William White, Sr., Chair
Legislative Committee
Roanoke, Virginia
W. Robert Herbert
City Manager
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, Council Member Wyatt expressed concern with regard to the Emergency
Medical Services fee imposed by the City, and the Mayor advised that it is the practice of
some localities to impose police investigation fees and prosecution fees.
It was the consensus of Council that the question of imposing fees for Emergency Medical
Services, police investigations and prosecutions will be referred to 1999-2000 budget
study and to the Legislative Committee for report to Council.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
James Grigsby, Chief, Fire-EMS
A. L. Gaskins, Chief of Police
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~JULYS.WPD
Mary F. Parker, CMC/AAE
C~y Clerk
CITY OF ROANOKE
Office of the City Clerk
July 15, 1998
File ~5
8andra H. Eakin
r~puty c~ c~erk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, Council Member Swain expressed further concern with regard to weekly
crime reports published by The Roanoke Times which include crime statistics from the City
of Roanoke only, and, in effect, stereotypes Roanoke City as an area of crime. He
suggested that there be further communication with officials of The Roanoke Time~ to
designate a specific date as to when crime statistics will be reported by other Roanoke
Valley localities, and if the information is not forthcoming by a specified date, Roanoke City
should discontinue its practice of providing crime statistics.
It was the consensus of Council that the matter would be referred to you for report to
Council within 30 days.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
George C. Snead, Jr., Director, Public Safety
A..L. Gaskins, Chief of Police
H:~AGENDAg~dULY6.WPO
Mary F. Parker, CMCIAAE
c~y c~
CITY OF ROANOKE
Office of the City Clerk
July 17, 1998
File #184-202
8andra H. Eakin
Deputy c~y c~
W. Robert Herbert
City Manager
Roanoke, Virginia
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Gentlemen:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
July 6, 1998, Evelyn D. Wheeler, 3021 Ashwood Circle, N. E., addressed Council with
regard to the City's alleged non-compliance with the Employee Grievance Procedure; and
Ronald A. Mathews, Route 3, Box 203, Goodview, Virginia, addressed Council with regard
to the alleged failure of the City to comply with Labor Laws. The remarks of Ms. Wheeler
and Mr. Mathews were referred to you for report to Council within 30 days.
Copy of the transcript of the remarks were previously delivered to your respective offices
on July 16.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
Ms. Evelyn D. Wheeler, 3021 Ashwood Circle, N. E., Roanoke, Virginia 24012
Mr. Ronald A. Matthews, Route 3, Box 203, Goodview, Virginia 24095
Kenneth S. Cronin, Manager, Personnel
H:~AGENDA98~JULY6.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
July 15, 1998
SANDRA H. EAKIN
Deputy City Clerk
Mr. Ronald A. Mathews
Route 3, Box 203
Goodview, Virginia 24095
Dear Mr. Mathews:
Pursuant to your request under date of July 7, 1998, for a copy of the minutes of the
Roanoke City Council meeting which was held on Monday, July 6, 1998, at which time Ms.
Evelyn D. VVheeler and Mr. Ronald A. Mathews addressed the Members of Council, I am
enclosing an extract of the minutes, along with a copy of the remarks of the abovenamed
individuals.
With kindest regards, I am
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:ec
Enclosure
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
July 6, 1998
2:00 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, July 6, 1998, at 2:10 p.m., immediately following adjournment
of the Organizational Meeting of City Council which convened at 2:00 p.m., with
Mayor David A. Bowers presiding, pursuant to Rule 1, Reqular Meetincl_$, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members C. Nelson Harris, W. Alvin Hudson, Jr., Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor David A.
Bowers ........................................................................................................ 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Assistant City Manager; Wilburn C.
Dibling, Jr., City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The meeting was opened with a prayer by The Reverend Larry Atkin, Pastor,
Edgewood Christian Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
CITY EMPLOYEES-PERSONNEL-COMPLAINTS-EMERGENCY
SERVICES: Ms. Evelyn D. Wheeler, 3021 Ashworth Circle, N. E.,
addressed Council with regard to the City's alleged non-compliance
with its Grievance Procedure. She requested that Council give
immediate consideration to abolishing the Grievance Procedure or
adopting a procedure similar to the State Employee Grievance
Procedure.
(For full text, see statement on file in the City Clerk's Office.)
There was discussion with regard to a statement made by
Ms. Wheeler that in the last ten years, 44 grievances by City employees
came before a panel of the Personnel and Employment Practices
Commission, none of which were won by the employee. The Assistant
City Manager advised that he did not know the exact number of
employee grievances filed in the last ten years with the Personnel and
Employment Practices Commission; however, City staff will research
the matter and report to Council accordingly.
Mr. Ronald A. Mathews, Route 3, Box 203, Goodview, Virginia,
addressed Council with regard to the City's alleged failure to comply
with Federal Labor Laws by failing to pay overtime to Emergency
Medical Services employees.
(For full text, see statement on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
of Ms. Wheeler and Mr. Mathews would be referred to the City Manager
and the City Attorney for report to Council within 30 days.
There being no further business, the Mayor declared the meeting adjourned
at 6:40 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
2
Mayor: Ms. Wheeler has been very patient in waiting for us, and under Item 10,
Hearing of Citizens Upon Public Matters, I am pleased to recognize Evelyn D.
Wheeler. Ms. Wheeler resides at 3021 Ashwood Circle, N. E., here in the City of
Roanoke, and Ms. Wheeler we welcome you to Roanoke City Council.
Ms. Wheeler: Thank you. Good afternoon.
Mayor: I would thank you for not more than five minutes.
Ms. Wheeler: OK. Good afternoon Mayor Bowers, Members of Council,
Administrators, and citizens. My name is Evelyn Wheeler and I am a citizen of the
City of Roanoke as well as one of its employees. I come before you to utilize the first
option as advised by the State Attorney General's Office with regard to the non-
compliance issues with the City's certified Grievance Procedure. The Grievance
Procedure is supposed to afford an employee an immediate and fair method for a
resolution of disputes which may arise with him and his public employer. However,
that is not what is happening here within the City of Roanoke today. Some of the
current practices are in direct violation of the State Code as well as the City's own
adopted Code. Both sets of policies and procedures have been violated by City
administrators without regard to adherence throughout, therefore, not affording an
employee due process under the law. Initially, in the statements prior to the
presenting of one's evidence before the Commission that hears them at the
administration level, supporting evidence to contradict charges against the
employee is totally disregarded. This may be considered a matter of opinion,
however, evidence of the employee or lack of evidence by the administration
supports the claim. Secondly, these violations also point to the PEPC Commission
itself with regards to its members' composition, appointment, conflict of interest and
qualifications. Section 2-83 of the City Code states that the Commission shall
consist of nine members appointed by Council. There were only eight for three and
one-half years to the recent appointment despite a Talent Bank of available
applicants wishing to serve. The Council shall ensure that the membership of the
Commission consists of at least three protected classes as defined by the amended
Title 7 of the Civil Rights Act of 1964. Also that this Commission as a whole shall
embrace to the extent possible a cross section of the type of persons comprising the
City's work force, for example, service and maintenance through official
administration. There are no trash collectors, laborers, mechanics, etc. It may be
said that none have applied, however, if administration is allowed to solicit members
and submit to individual Council persons to appoint, why not solicit those
individuals as well. The ratio of the panel composition is disproportionate to that of
the general work force. Additionally there is some Commission members who have
presented a conflict of interest therefore not being able to fairly and impartially hear
and resolve differences. For example, a personal friend and golfing buddy of a
ranking administrator serves on the panel. Also, a Public Safety employee panel
member who on June 30th, 1998, sat on a grievance panel with a Public Safety
employee who was not allowed by Commission vote to object to this violation and
conflict of interest. On June 19th, 1998, and September 5th, 1997, a different
employee panel member who is also a Public Safety employee sat on a Public Safety
employee's grievance panel. And last, an employee of Public Works and a panel
member on October 17th, 1997, sat on and decided a grievance for an employee in
his own agency. These last three examples show very distinctly the direct violation
of Section 2-85.1D of the City Code, and I quote, "No member of the Commission
who is an employee of the City shall participate in any grievance hearing where the
grievant is from the same department, office or agency." Retired Judge, the
Honorable Jack B. Coulter, one of the most respected judges of the Circuit Court of
the City of Roanoke makes references to these procedures as not being a fair one.
He refers to Section 2-83B of the City Code citing that the City Council shall ensure
that at least two members from the classified service of the City in a court case,
Early versus the City of Roanoke, that the requirement may have been and probably
was well-intentioned, the apparent objective being to have City employees available
to represent the interests of a grievant and voice on the Commission, and to satisfy
any desire for peer presence. But how naive can we be? Such a person of a
prospective juror, an employee, or one of the parties would be struck for cause
without question, quarrel or quibble. We are concerned here that the Commission
members shall have those characteristics of openness, and fairness required to (feel
?) and impartially hear these and resolve the differences. A decision-making
tribunal, even one of administration function simply should not include members
whose loyalties, conscience or subconscience are tilted toward one of the
competing parties. He further states that a City employee hearing all types of gossip
at coffee breaks, employee meetings, Christmas parties, etc., dependent on so many
fellow employees and department heads for favorable response to his employment
need and presumptively loyal and dedicated to the hand that feeds him, simply
should not be put in the position where his judgement may be deflected because of
conflicting loyalties. Allowing a City employee to sit on in judgement in a judicial
setting to which his employee is urging a certain response does not give a grievant
the proper process that is his due." Section 2-8 states the Commission shall choose
its own Chair and Vice-Chair. The Commission had no Chair nor Vice-Chair since
1994 as required. Section 2-85 states that the Commission shall annually organize
into three distinctive panels for the purpose of hearing grievances. The Commission
had not an annual meeting since 1994 prior to its August 15 meeting. These
procedural infractions were brought to the attention of the PEPC Commission itself,
their attorneys and also to the attention of the Personnel Manager. Section 2-85.1
C3 states that the original members of a hearing panel when they are not available,
the Commission Chair shall designate a member from the other panels to fill a
vacancy. Since there were no Chair or Vice Chair those vacancies were filled by the
Personnel Manager which did not adhere to the makeup as required by City Code.
I have given, or Ron has passed out to you information regarding grievance
procedure.
Mayor: Ms. Wheeler, may I ask, you have, the questions you raise are quite serious
so I want to give you as much time as I can. How much more time do you need?
Ms. Wheeler: About a minute.
Mayor: All right, please continue.
Ms. Wheeler: These citations are evidence of the non-compliance issues with the
current Grievance Procedure. You have a copy of the recent response from the City
Manager to an employee with the non-compliance issues seemingly scapegoating
Council for being at fault for the most of the violations. It would seem that it is the
City Manager and/or the City Attorney's Office to advise Council on the
requirements, legal or otherwise, with regard to adherence to federal, state and local
laws. After research, the City Code references this as well, Section 21A. It is
common knowledge among City employees and the legal community at large that
there is no justice in the City's Grievance Procedures. In the past ten years, 44
grievances came before the panel, the employee won none. Never written dissention
despite those with significant prevailing evidence. Therefore, I am requesting that
Mayor Bowers and Council give immediate attention and consideration to abolishing
this procedure and adopt one similar to the State Employee's Grievance Procedure.
This procedure gives an employee a fair and impartial hearing which is conducted
by a hearing officer or trained professional in his field. This would eliminate the bias
that exists. The second option advised by the State Attorney General's Office is to
take the matter before the court. In closing, I pray upon Mayor Bowers, Council for
its assurance that retaliation or harassment is not initiated against me for exercising
my legal rights here today. And I thank you for your time.
Mayor: Thank you Ms. Wheeler, and members of Council, I wanted to give
Ms. Wheeler, I let her go about eight minutes because I wanted, I was concerned
about allegations being made, and if I might say something about this and then ask
that it be referred back to the City Manager and the City Attorney for report back to
Council within thirty days. There are some complicated legal and constitutional
issues. The constitutional issue of course is that Ms. Wheeler or anybody in
America has the right to speak up and they have the right to associate, ... and I
honor that constitutional privilege, and certainly Ms. Wheeler you can be assured,
as all of our employees, that there will be no intimidation and no, what's the word,
retribution, recrimination, whatever, it is getting late in the day, but I want to make
sure that you are assured and all of our people, we can't on one hand say to our
employees that we welcome their suggestions and their comments and their
criticisms, and then when they do offer those we fail to, even though we may not
agree or don't see it their way, we can't argue with them for at least bringing it up.
At the same time, I want Council to know and repeat to our Council that although our
employees have a constitutional right to associate and be heard, state law does not
permit this Council to either recognize any employee association or to intervene in
employee matters, individual employee matters. And I will allow the Attorney to
correct me if I have stated anything wrong about that. And one other just
preliminary comment, I believe Ms. Wheeler indicated there were only 44 grievances
filed last year, let's put this in perspective.
Ms. Wheeler: Over the last ten years.
Mayor: Ten years. Well that is even better because we have about 1800 employees
working in the City, and they operate this City, we operate this City 365 days a year,
so over a long spectrum of time, that's a pretty good work record. Having said that,
we are not a divine organization and we do make mistakes and there are going to be
legitimate grievances from time to time. Now, let me get to this issue if I might,
Ms. Wheeler: Mayor Bowers, may I comment please.
Mayor: Well, let me finish my comments and then, I will say Mr. Ritchie, and Mr.
Herbert is not here and I don't want to be unfair to him since he is not here. I have
just briefly looked at this letter of June 25 and Ms. Wheeler is correct. Mr. Herbert
seems to be saying, well let me, it does not seem to be saying, these complaints do
not relate to any violation of management. And then he goes on to criticize the City
Council, that it is the contention of City Council and is attacking the judgement of
City Council. Well, I just want you to know that you can take this letter right back
and give it to Mr. Herbert, I am going to send it to Mr. Dibling, and I want you to know
that if the management is not doing their job and if they are not operating this
Personnel and Employment Professional, this Personnel Employment Practices
Commission, if we are not operating it the right way, then I want to know from Mr.
Cronin or Mr. Herbert why it is not being operated the right way. We have set up this
program, it is supposed to be a program that properly oversees the grievances of
our employees, and if it is not being operated, don't be accusing this Council for not
having done it sir. I expect it to be corrected, and if we need to correct it, then I
expect you to bring it to our attention and not criticizing Council for what we haven't
done. So let me, having said that, Ms. Wheeler, if you want to say anything more, I
will recognize you, but with that, may I just suggest that this matter be referred to
our City Attorney and back to our City Manager for report back to Council in thirty
days. Without objection it will be so ordered. Ms. Wyatt, did you want to be heard
on the matter?
Ms. Wyatt: Just one quick thing. Mr. Mayor, I guess I looked at this 44 grievances
in a very, very different light than you do. A grievance procedure is supposed to be
a fair way to settle an issue that an employee has with its employer. And to say that
in the City of Roanoke over ten years that there has only been 44 employees that
have had some kind of a problem, I don't believe that. I think that is in an indictment
against our grievance procedures that our employees do not feel like it is a fair
workable solution for them, so they don't even bother to use it. It should be much
higher than that if it were a fair and workable solution.
Mayor: Well, you may be right, you may be right. Mr. Ritchie..
Ritchie: Mr. Mayor and Members of Council, I will be happy if this is referred to the
City Attorney and to the administration. I would like to have a copy of one of your
packages, we didn't receive that, I haven't seen the letter that was referred to so,
Mayor: Did you get one Mr. Dibling?
Mr. Dibling: I've got one.
Mayor: Why don't I just ask, consider that we might send one to Mr., send a couple
over that way and a couple over this way, because we will get it again back through
Ms. Parker's office as well.
Ritchie: And if I could verify one thing, Mr. Mayor, I don't have the exact numbers of,
number of grievances filed in the last ten years with the PEPC Commission, but in
our research we will find that number for ourselves, and also, I am sure that there
are many more grievances, and a more significant number because the grievance
procedure is set up in order to try to resolve differences and misunderstandings.
And that is the way we look at it I assure you. We will get information on the number
of grievances, if possible get information on the number of grievances that are filed
at the departmental level and solved there. I know there have been grievances that
have been resolved at the City Manager's level before it gets to the PEPC
Commission. So we will try to get the whole picture for City Council.
Wyatt: I want at which level and how many and how.
Mayor: And if there is a problem in the conduct of that Commission, then we need
to be advised so Council can set the proper policy to correct it.
Mayor: I think enough has been said about that. Anyone else want to say any other
comments about that? Thank you Ms. Wheeler for being with us, and without
objection her comments and the package and the other items and discussion by
Members of Council will be referred to the City Manager and the City Attorney for
report back to Council within thirty days.
Mayor: Our next speaker is Ron Mathews. Mr. Mathews, if you will come forward,
and I see he wants to address Council on also an issue of violation of labor law, and
Mr. Matthews resides at Route 3, Box 203 in Goodview, Virginia. Sir, we welcome
you to City Council and recognize you for not more than five minutes.
Mathews: Thank you. Good afternoon Mayor Bowers, Members of City Council,
administration and citizens. I am a fifteen year veteran of the Roanoke City Fire
Department. The reason that I am here today is to bring attention to the failure of
Roanoke City management to comply with federal labor laws. City management has
been cited for not complying with those laws by Jerry Butterworth, who is an agent
for the Federal Department of Labor. The City has failed to pay overtime to its EMS
employees. Those employees work a 24 hour shift and a 56 hour work week. They
are entitled to overtime pay after 40 hours of work within a work week. Gordon
Moses, who also works as an agent for the Federal Wage and Hour Division of the
Department of Labor, calculated that the City owes over $300,000.00 in back wages.
I have had meetings with the Assistant City Manager, Mr. Ritchie, and Mr. Stover, an
assistant to Fire Chief Grigsby, and both have confirmed that Mr. Butterworth has
cited the City for failure to comply with the law. Jerry Butterworth conducted an
investigation of the EMS department by going to fire stations and interviewing the
paramedics and their assistants. After those interviews, he became convinced that
the City was attempting to play a shell game with its employees in order to
circumvent the wage and hour laws. City management has made a vain attempt to
reclassify the ambulance personnel as firefighters because firefighters are allowed
to work a 53 hour work week without paying any overtime. When management
merged the Fire and EMS departments, the EMS personnel began working the new
24 hour shift and a 565 hour work week. The Department of Labor has verbally
notified the City that it owes back pay for overtime compensation and that the City
is still not in compliance. Having been cited by an agent of the Federal Department
of Labor, the City is at risk of being found in willful violation of the law because it
refuses to come into compliance after having been notified. These willful violations
can make the City liable for double the back pay award and retroactive pay going
back three years instead of two years. This could cost taxpayers as much as
$800,000.00 in back pay and penalties. I believe that the City management will try
to create a smokescreen by distorting the facts, but it is plain and clear that
responsible informed agents of the Department of Labor had concluded that the City
is in violation. My concern over these violations lies less in the budget costs due
to back pay and penalties, but rather that management is placing its citizens in
jeopardy by the demands placed on EMS personnel. No EMS person can work a
busy 24 hour shift and remain alert in a stressful and demanding job. It is humanly
impossible to consistently provide service of that type on this kind of work
schedule. This short sighted attempt to consolidate services and cut costs will in
the long run cost more in terms of poorer service to the community and back pay
and penalties. Please contact the Department of Labor, it is right over here in the
Poff Building, his name is Jerry Butterworth, Wage and Hour Division. He has
investigated this thing for months now. I have gone to the Circuit Court under the
Freedom of Information Act, because the City refused to give me documentation
under the Freedom of Information Act. They subsequently had to, were ordered by
the judge, I gave this information to the Department of Labor, they have cited the
City, they have had conversations with numerous management officials within the
Fire Department. The Fire Department is just kind of acting like an ostrich with its
head in the sand. I am not sure, you know I can't, I went and had meetings with
Vince Stover, a direct assistant to the Fire Chief, and they just kind of throw their
hands up and want me to just go away, I really have gotten no response or any kind
of satisfaction in this matter whatsoever. And it is, like I say, the main thing is that
these EMS people are highly trained individuals. They cannot work and function at
this kind of a level. Their average career expectancy for EMS people is eight years
and that is due to the stress of the job. With Roanoke City working its people 24
hours, it is putting so much stress on them, people are leaving, they are going to
loose some really talented people in this field, and all for the cost cutting savings
of the consolidation. It is, this whole thing has been mismanaged and the
employees that provide this service are, you know, having such a stress put on
them, it does not make any sense whatsoever, and the citizens will suffer in the long
run because of poor service. And if somebody is injured or, because of
miscalculation by a paramedic or because they are in error because they are
overtired up 24 hours, there is possible liability with the City in a law suit for not
having administered drugs properly or administered procedures properly. You
cannot do this kind of service on a 24 hour basis non-stop with the volume of calls
that they have and provide service to the citizens that they deserve for their tax
dollar. Do I have any time left?
Mayor: About a half a minute.
Mathews: If I may, just to, let's visit our employee issues, let me just say the 45
grievances that were filed that already went to all the way, as you correctly stated,
to the highest level of the panel hearing process. The fact is that employees don't
even file grievances because it is a sham and everybody knows that it basically goes
no where, it is always in favor of the City, so why even bother? That's the attitude
that prevails, I have been there fifteen years within the City, I know what exists out
there, and why even bother to go through any process that is a kangaroo court.
What is the point? You are going to loose. Anyway, thank you for your time. I
appreciate it, and I hope that members call Mr. Butterworth, I have told him that I am
coming here and he will expect your phone calls. I am not sure since it is an
ongoing investigation, and hasn't been disposition given yet, and I am not sure how
much information he will be willing to share with you, but I have contacted him for
months now, and he is well aware that I have come here, and I hope he welcomes
your calls and can provide information, but considering his position, I am not sure
how much he will actually be allowed to, since it is under investigation. Anyway,
thank you for your time.
Mayor: Thank you Mr. Mathews, and again, may I ask that this matter be referred to
the City Manager and to the City Attorney for report back to Council within thirty
days. This involves some legal issues, it appears to be, and of course Council
needs to be apprised of that, and the financial implications, and other things and
Mr. Matthews has brought to our attention. Without objection, it is so ordered.
Thank you both for being present with us.
WI)BJ Roanoke 543?269
Suly 6, 1998
Roanoke City Council ~eeting
~t.3 Box 203
! ~ al5 yeo~' ve~ran of~e Ro~oke Ci~ Fire ~p~ent. The reas~ ~at I am hc~ today is to ~g ~tteniion~
' to the (ailure of R~oke Ci~ m~mt to comply with fede~l labor laws.
Cit~. m~agem~t h~ ~m cit~ f~ ~t complying ~& ~ose laws, by I~ B~e~onh~ who Is an
ag~t ~or the red,al ~ment of la~.
~e Ci~ has fiiled to pay oveaime ~ i~ EMS ~ploy~s. ~o~ employ~ wo& a 24 h~r shi~, aa a
- 56 ~ work week. ~y ~ ent~tled, to over t~me pay a~et40 houri of work, w~thm a ~ork~k..
. Go~;m Moses, who al~ w~ ~ ~ agent for &e fedex! w~e and h~r ~visi~ of the d~enl
1~, :alculat~ ~t ~e Ci~ ow~ over $3~.~.00 in back
~i ~ve ~ ~ti~ with ~e ~sL Ci~ n~er, Mr. Richie. ~d Mr. Swver, ~ assixt~t
' ~d ~th ~ve coofumed ~ Mr. Bu~ h~ cit~ thc Ci~ for fail~ to comply wifl~ ~e law'.
Je~'Bu~o~h conduct~ ~ ~e~ig~ion of t~ EMS dep~ent by going to lhe ~rc sm6on~ ~d
inte~i~wing ~e pa~ks ~d &elf a~i~ts. After tho~ inte~iews ~ b~ne con~d O~at t
City w~ a~emptmg to play a ~cli g~e wi& ~ts employ~c~n or~t to s~me~nt the wa~ ~d ho~
laws.
Ci~ m~agem~t h~s m~c a vain a~pt to recl~sify lhc ~bulance ~ei 'as fi~figb~ers, ~ca~ ;e
fi~figbten ~ atlow~ to w~ a 53-~our wo~w~k wi~l ~ying any oveflime:
~en m~a~ement merg~ ~e f~ and ~ ~m~, the EMS ~el began wo~ing &e new 2~-ho~
. shi~ mid a 56-h6ur wo&week. ~e ~nt of La~ has v~bally notifi~ th~ Ci~ ~ il owe~ bach -
payor over time c~t~, ~ ~ &e Ci~ is still n~n ~pli~ce. .
Hav~g ~e~ cit~ ~ an ~ent of~e f~l de~ent of labor, ~e Ci~ is at ri~ of ~ng f~nd
'~is'w~li~l ?io~ion c~ m~e ~e Cia. for ~uble ~e ba~-pay awed re.active pay~
This could ci, st taxpayers as much as $800,000.00 in back pay and penalties. .
I b¢llcv¢ that City management will ~ to create a smoke screen by distorting the facts. BUt it is ~lain~
and clCaGthat ~e~po~sible, infom~ed agents of the Deparlment of labor, have conclu~kd t~at ~he City i~ in
. violation'. ! ' · i ·
My ¢oncern~ over these violations lies less in the budget costs due to back pay and penalties, but rathc~ t~at
: m~lag,.-ment is pla~i~g its citizens in j~eopardy by the demands placed on F. MS personne, L No EMS peri
can w~ a busy 24-hour shift and re.~qain aler~ in a stressfid ,'mddemanding.job. Il;is huma~dy im~ssi~ ·
to constantly provide ~his service on that type of work schedule.
This ~hon sighted attempt to ceeseliaate serWces and cut costs, will in ~e long run r.o~, m~e in le,m1of
poorer'service to the commuu/v/and '.back pay and penalties. , ' ! : .
Please contact the Depanmen! of Labor and find out the true facts.
JUL-Ii-1998 11:42 343"72~9
P.02
&
P. 02
Office of the City Manager
June 25, 1998
Ronaid A. Mathews
Route 3, Box 203
Goodview, VA 24095
Dear Mr. Mathews:
I have received your letter of June 18, 1998, in which you allege failure of
management to comply with "substantial procedural requirements of the grievance
procedure." The purpose of this provision of the Grievance Procedure (§ 15(a)) is to allow
either party to a grievance proceeding to put the other party on notice of substantial
procedural violations in complying with the requirements of the grievance procedure.
Section 15(a) does not exist for the purpose of allowing one party to object to the content or
substance of the Grievance Procedure.
Although I am aware that you do not agree with some of the provisions of the City's
Grievance Procedure, your grievance will have to be resolved pursuant to the City's
Grievance Procedure as set forth in Personnel Operating No. 6. This Grievance Procedure
has been uromulgated pursuant to § 15.2-1506, Code of Virginia (1950), as amended, and §2-
61.1 of~e Code of the City of Roanoke (1979), as amended, and is in compliance with and
includes all the components and features required by §15.2-1507, Code of Virginia (1950),
as amended.
Your first and second complaints relate to §2-83 of the City Code. You contend that
the members of the Personnel and Employment Practices Commission (Commission) are not
open-minded and fair and that they do not represent a cross-section of the type persons
comprising the City's work force. These complaints do not relate to any violation by
management of any substantial procedural requirement of the Grievance Procedure. The
members of the Commission are appointed by City Council, and City Council has determined
in its legislative discretion that its appointees meet the broad requirements of §2-83.
H: \LETTER.\L-MA.TGttI. 1
Room 364 Municipal South 215 Church Avenue. S.W. Roanoke. Virginia 24011-1591 (540) 853-2333
CityWeb:www. ci.roanoke.va.us
FAX (540) 853-1138
Ronald A. Matthews
June 25, 1998
2
Your third complaint is that the Commission has not held annual meetings and that
the composition of the Commission does not include adequate diversity. Again, your
complaint does not relate to any alleged violation by management of a substantial procedural
requirement of the Grievance Procedure. For your information, the Commission last held an
annual meeting on August 15, 1997, and the Commission will hold its next annual meeting
in August, 1998. As to your contention that the Commission lacks diversity, you are again
attacking the judgment of City Council. For the record, the Commission currently consists
of four female members, two minority members and three City employee members, none of
whom is a manager or administrator.
Your fourth complaint is apparently an allegation that the Commission did not elect
a Chairperson and Vice-Chairperson at its annual meeting. This is not a complaint that
management has violated a substantial procedural requirement of the Grievance Procedure.
For your information, the Commission did elect a Chairperson and Vice-Chairperson at its
last annual meeting in August, 1997. At that time, the nine member Commission divided
itself into three hearing panels of three members each. Diversity has always been considered
in the assignment of Commission members to panels. It is tree that every member of the
Commission is not always available when his or her turn comes up to participate on a panel.
In such cases, the Chairman of the Commission appoints another panel member from the
available list.
Your fifth complaint is that the City has failed to fill vacancies on the Commission
and that this has caused difficulty with the panel composition. This objection does not relate
to any failure of management to comply with a substantial procedural requirement of the
Grievance Procedure. The appointments to the Commission, as previously stated, are made
by City Council. Vacancies will occur on the Commission from time to time, and it is
impossible for City Council to fill these vacancies overnight. Time is required for
recruitment and careful consideration of appointees. Since the Commission is now at full
strength, your objection that there has been a delay by City Council in filling vacancies in
the past has no relevance as to your current grievance.
Your sixth complaint is that the Grievance Procedure does not provide for your due
process fights. Again, you are attacking the content of the Grievance Procedure, and your
objection does not relate to any failure of management to comply with a substantial
procedural requirement of the Grievance Procedure. As previously stated, I am of the
opinion that the City's Grievance Procedure, which complies in all respects with the State-
mandated grievance procedure, provides you full due process.
H:\LETT~\L-M~TG~I.1
Ronald A. Matthews
June 25, 1998
3
Your seventh objection is that the City's Grievance is not in compliance with §§ 15.2-
1506 and 15.2-1507 of the State Code. Again, this allegation does not relate to
management's failure to comply with a substantial procedural requirement of the Grievance
Procedure. You are simply stating your disagreement with the content of the City's
Grievance Procedure, which includes every required provision of § 15.2-1507.
Your grievance should proceed to the Final Step as scheduled.
Very truly yours,
W. Robert Herbert
City Manager
WRH:c
cc: Wilbum C. Dibling, Jr., City Attorney
George C. Snead, Director of Public Safety
James Grigsby, Fire/EMS Chief
Kenneth S. Cronin, Manager, Personnel Management