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33871
ROANOKE CITY COUNCIL
REGULAR SESSION
June 15, 1998
12:lSp. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Members Harris and Parrott were absent.
A report of the City Manager with regard to Summer Youth Programs.
(20 minutes)
Ms. Vernice Law, representing the Citizen Participation Group, invited the
Members of Council to "Meet Me On Henry Street" on Friday, June 26, 1998,
from 4:00 - 6:00 p.m.
Recess until 2:00 p.m., in the City Council Chamber.
At 12:55 p.m., the meeting was declared in recess until 2:00 p.m., in the City
Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
June 15, 1998
2:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order == Roll Call. Council Member Harris was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
NOTICE:
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, June 18, 1998,
at 7:00 p.m.
2
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED
IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
The Mayor welcomed participants in the minority journalism workshop
sponsored by The Roanoke Times.
PRESENTATIONS
Adopted Resolution No. 33871-061598 recognizing the service of the
Honorable John H. Parrott, Member, Roanoke City Council. (5-0) (Council
Member Parrott abstained from voting).
File #132
0
CONSENT AGENDA
(Approved 6-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
C-2
C-3
A communication fi.om Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #110-132 Executive Session.
A report of the City Manager requesting an Executive Session to discuss
a prospective business or industry where no previous announcement has been
made of the business or industry's interest in locating its facilities in this
community, specifically to discuss inducements that may be offered to such
business or industry, pursuant to Section 2.1-344 (A) (5), Code of Virginia
(1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #132-207 Executive Session.
A communication from Mayor David A. Bowers transmitting a news
release dated June 3, 1998, from the Federal Emergency Management Agency
indicating that the Roanoke area has been asked to become a Project Impact
community to reduce the effects of disasters.
RECOMMENDED ACTION: Refer to the City Manager for appropriate
File #188 action.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
None.
4
4. PETITIONS AND COMMUNICATIONS:
a#
A communication firom the Roanoke City School Board requesting
appropriation and transfer of funds to certain school accounts; and a
report of the Director of Finance recommending that Council concur in the
request.
Adopted Ordinance No. 33872-061598 and Resolution No. 33873-
061598. (6-0)
File #60-467
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending acceptance of fiscal year 1998-99
Community Development Block Grant Program funds, and
execution of the requisite Grant Agreement with the United States
Department of Housing and Urban Development (HUD).
Adopted Ordinance No. 33874-061598 and Resolution No.
33875-061598. (6-0)
File 060-178-236
A report recommending acceptance of fiscal year 1998-99 HOME
Investment Partnership Program funds, and execution of the
requisite Grant Agreement with the United States Department of
Housing and Urban Development (HUD).
Adopted Ordinance No. 33876-061598 and Resolution No.
33877-061598. (6-0)
File #60-178-236
5
o
A report recommending appropriation of funds received fxom the
Commonwealth of Virginia in connection with the Garden City
Property/Relocation Program.
Adopted Ordinance No. 33878-061598. (6-0)
File #2-60-237
A report recommending certain funding adjustments to cover refuse
disposal program requirements in Solid Waste Management for the
remainder of fiscal year 1997-98.
Adopted Ordinance No. 33879-061598. (6-0)
File #60-144
A report recommending execution of Amendment No. 1 to the
Subgrantee Agreement with Virginia Realty and Auction, Inc., to
provide for extension of the completion date for renovations to
certain property located on First Street, S. W., known as "One Elm
Place."
Adopted Resolution No. 33880-061598. (6-0)
File #178-236
A report recommending the purchase of new playground equipment
for use in four City parks from Cunningham Associates, Inc., for
a total cost of $115,896.00.
Adopted Resolution No. 33881-061598. (6-0)
File #60-67-472
A report recommending acceptance of additional funds from the
United States Department of Justice, Forfeited Property Sharing
Program; and appropriation of funds in connection therewith.
Adopted Ordinance No. 33882-061598. (6-0)
File #5-60
o
A report recommending acceptance of funds f~om the Department
of Criminal Justice Services, Forfeited Asset Sharing Program; and
appropriation of funds in connection therewith.
Adopted Ordinance No. 33883-061598. (6-0)
File #5-60
A report recommending the execution of contracts with the City' s
Constitutional Officers.
Adopted Resolution No. 33884-061598. (6-0)
File #34-103-106-121-133
DIRECTOR OF FINANCE:
1. A report recommending the close-out of accounts for completed
capital projects.
Adopted Ordinance No. 33885-061598. (6-0)
File #60-217
Co
CITY
ATTORNEY:
A report transmitting a measure to readopt and reenact the Code of
the City of Roanoke (1979), as amended.
Adopted Ordinance No. 33886-061598. (6-0)
File #24
A report transmitting a measure establishing a policy with respect
to illumination of the Mill Mountain Star.
Adopted Resolution No. 33887-061598. (5-1) (Vice-Mayor
Wyatt voted no.)
File #67-76
7
6. REPORTS OF COMMITTEES:
A report of the Bid Committee recommending execution of a contract
with J & W Sandblasting of North Carolina, Inc., in the amount of
$161,000.00, for exterior and interior potable water tank painting at
Grandin Court Tanks 1 and 2 and the Carroll Avenue Tank; and transfer
of fimds in connection therewith. Council Member John H. Parrott,
Chairperson.
Adopted Ordinance No. 33888-061598 (6-0); and Ordinance No.
33889-061598 (5-0). (Council Member White was out of the Council
Chamber.)
File #60-468
bo
A report of the Cultural Services Committee recommending allocation of
City funds to various non-profit agencies for fiscal year 1998-99. Sandra
Ryals, Chairperson.
Co
Withdrawn
A report of the Human Services Committee recommending allocation of
City funds to various non-profit agencies for fiscal year 1998-99; and
negotiation of a contract with The Salvation Army for the provision of
services to City citizens under the Homeless Housing Program and/or
Abused Women's Shelter. Glenn D. Radcliffe, Chairperson.
Withdrawn
7. UNFINISHED BUSINESS: None.
0
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS: None.
9. MOTIONS AND MISCELLANEOUS BUSINESS:
ao
Inquiries and/or comments by the Mayor and Members of City Council.
Council Member Swain addressed weekly crime reports which are
published in The Roanoke Times. He advised that the circulation
area of The Roanoke Times covers Botetourt County, Roanoke
County, City of Salem and Town of Vinton; however, only crime
statistics from Roanoke City are published, which is unfair to the
City of Roanoke in that it stereotypes Roanoke as an area of crime.
He requested the City Manager's involvement. The Mayor invited
a response from Mr. Walter Rugaber, Publisher, The Roanoke
Times.
File #5
Vice-Mayor Wyatt called attention to the increasing number of
citizen complaints regarding weeds, and requested that the legal
procedure for weed control be published on the City Page in The
Roanoke Times and RVTV Channel 3. Council Member White
stressed the importance of providing a timely response to citizens
when weed control violations are reported. The Mayor requested
that Council be provided with a status report on the Citizens Service
Center at either the July 6 or 20 Council meeting.
File #66
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK
AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION: (6-0)
Billie Abshire was appointed as a member of the City of Roanoke
Transportation Safety Commission for a term ending October 31, 2000.
File #15-132
Harry F. Collins, Sr., was reappointed as a member of the Board of Fire
Appeals for a term ending June 30, 2002.
File #15-70
Earnest C. Wilson, Sr., and E. Douglas Chittum were reappointed as
members of the Board of Trustees, City of Roanoke Pension Plan, for terms
ending June 30, 2000 and June 30, 2002, respectively.
File #15-429
E. L. Noell, Willard N. Claytor, Lucian Y. Grove, Kathy S. Hill, Harold L.
Shaffer, Dennis Tinsley, Edgar V. Wheeler, and Read A. Lunsford were
reappointed as members of the Flood Plain Committee for terms ending
June 30, 1999.
File #237
Beverly A. James, Frances L. Keen, George A. Kegley and William L. Lee
were reappointed as members of the Cultural Services Committee for
terms ending June 30, 1999.
File #394
l0
Betty Field, Eddie Wallace, Jr., Ralph K. Smith, Jordan B. Peck, III, Carl
H. Kopitzke, Mary E. Kepley and Barry L. Thomas, were reappointed as
members of the Mill Mountain Advisory Committee for terms ending
June 30, 1999.
File #67
Stephen L. Jamison was reappointed as a member of the Personnel and
Employment Practices Commission for a term ending June 30, 2001.
File #15-184-202
IL Matthew Kennell, Ann D. Masters, Sherlie S. Doherty and Eva Darcel
Walters were reappointed as members of the Roanoke Arts Commission for
terms ending June 30, 2001.
File #15-230
Brenda L. McDaniel and B. Gayle Graves were reappointed as members
of the Roanoke Public Library Board for terms ending June 30, 2001.
File #15-323
Sunny Shah and James O. Trout were reappointed as members of the
Roanoke Valley Convention & Visitors Bureau, Board of Directors, City
Representatives, for terms ending June 30, 1999.
File #293
Robert O. Gray, W. Robert Herbert, Sloan H. Hoopes, Daniel E. Karnes
and Alfred C. Moore were reappointed as members of the War Memorial
Committee for terms ending June 30, 1999.
File #518
Recess until 7:00 p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
June 15, 1998
7:00p. m.
CITY COUNCIL CHAMBER
AGENDA FOR THE COUNCIL
Call to Order -- Roll Call. Council Member Harris was absent.
The Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
12
A. PUBLIC HEARINGS:
Public heating on the request of Shrinath Enterprises, L. L. C., that a
2.378 acre tract of land located at 1927 Franklin Road, S. W., between
Wiley Drive and Brandon Avenue, identified as Official Tax No.
1040302, be rezoned fi'om LM, Light Manufacturing District, to C-2,
General Commercial District. Charles H. Osterhoudt, Attorney.
Adopted Ordinance No. 33890 on first reading. (6-0)
File #51
Public hearing on the request of CHS, Inc., that four lots located at 1702
Hamilton Terrace, S. E., identified as Official Tax Nos. 4040822 -
4040825, inclusive, be rezoned fi'om RM-1, Residential Multifamily
District, Low Density District, to C-2, General Commercial District; and
a portion of an additional lot identified as Official Tax No. 4040833,
located on Belleview Avenue, S. E., be rezoned fi'om RM-1, Residential
Mulfifamily District, Low Density District, to C-2, General Commercial
District, the remaining portion is already zoned C-2, subject to certain
conditions proffered by the petitioner. Robert B. Manetta, Attorney.
Adopted Ordinance No. 33891 on first reading. (6-0)
File #51
Public hearing on the request of the Roanoke City Planning Commission
that 11 parcels of land in the northeast quadrant of the City, fi'onting on
Ridgefield Street and Mississippi Avenue, N. E., identified as Official Tax
Nos. 3130304 - 3130308, inclusive, 3130313 - 3130315, inclusive, and
3130505 - 3130507, inclusive, be rezoned fi'om ItM, Heavy
Manufacturing District, to RM-1, Residential Multifamily District, Low
Density District. Evelyn S. Lander, Agent, City Planning Commission.
Adopted Ordinance No. 33892 on first reading. (6-0)
File #51
13
B. REPORTS OF COMMITTEES:
A report of the City Planning Commission recommending repeal of
Ordinance No. 32891-050696, adopted May 6, 1996, and execution of an
Agreement between the County of Roanoke and the City of Roanoke
relating to the boundary line between said governmental entities. Evelyn
S. Lander, Agent, City Planning Commission.
Adopted Ordinance No. 33893 on first reading. (6-0)
File #175-444
C. OTHER HEARING OF CITIZENS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR CITIZENS
TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK AND A
TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
14
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Comments on Summer Activities for Youth by Lisa Soltis, Parks and Recreation
Roanoke City Parks and Recreation is pleased to have this opportunity to share with you the many
activities that we are offering to our Roanoke City youth this summer. Out goal at Roanoke City
Parks & Recreation is to give each child exciting and intriguing learning experiences allowing them
to think, dream, build self-esteem and discover.
100 Classes for youth ages 3 - 15 at our area recreation centers including arts, crafts and ballet
24 outdoor adventure programs for youth ages 6 - 18
For those interested, we offer numerous tennis classes for ages 5 - 18 and 4 tennis tournaments.
We partner with NW Tennis Association to bring classes to Eureka and USTA & Inner City Athletic
Assoc. for learn to play at Washington Park. Other classes are offered at Shrine Hill and Crystal
Spring Tennis Courts. To date, we have 300 children enrolled.
Instruction in golf...ages 14 & up; Hanging Rock Golf course 4 three week sessions
We're excited about our Rke All Stars Football Clinic 6/29 - 7/1 rm. 8 a.m. - 5:30 p.m. partner w/
ICA& FU, Kroger and WDBJ 7...Tike & Ronde Barber will be on hand at these clinics to be held at
the River's Edge Sports Complex.
10 Splash Parties - Washington and Fallon Park locations sponsored by WJJS & Coca-Cola
4 for ages 11 - 13 (8:30 - 10:30pm)
6 for ages 14 - 18 (9pm - midnight)
Had 150 attendees at the first event on June 10 and 200 at the June 12 event.
15 Summer Camps
7 Outdoor Adventure Camps fm gain - 6pm for ages 6 - 14
Pleased that Adventures in the Park will be offered at 10 sites this year thanks to partnership
w/Rke City Public Schools-FREE to city residents
8 am - 12:30 pm June 22 - August 7; expect to fill each site w/50 kids
Activities include crafts, games, sports, swimming & much more
Eureka Park Shelter
Jackson Park Shelter
Melrose Park Shelter
Norwich Rec Center
Preston Park Rec Center
Fairview Elem.
Fallon Park Elem.
Garden City Elem.
Grandin Court Elem.
Hurt Park Elem.
Stars Come Out At Night
Ages 13 - 16 begin June 22; 3 sessions of this 2 week camp free to city residents
Preston Park 6/22- 7/2
Buena Vista 7/13 - 7/24
JUN-24-1998 [35: 23
P. 02
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Villa Hgts 8/3 - 8/14
6:30 - 9:30 pm - include
athletic events
recreational activities
field trips to semi-pro Salem Avalanche ball games
Climbing at Rocwood Indoor Adventure center
Pizza Parties
J'UN-24-19913 05:24
P. 03
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33871-061598.
A RESOLUTION recognizing and commending the meritorious services rendered
to the City by the Honorable John H. Parrott, Member, Roanoke City Council.
WHEREAS, the Honorable John H. Parrott was elected to City Council on the first
Tuesday in May, 1994, and served a four-year term commencing July 1, 1994, and expiring June 30,
1998;
gl/HERE'IS, Mr. Parrott has given unselfishly of his time and ability, serving as
Chair of the City Council Bid Committee, Chair of the Roanoke Valley Regional Cable Television
Committee and Chair of the Hotel Roanoke Conference Center Commission, and as a member of
City Council's Legislative, Water Resources and Personnel Committees; and
WHERF_~S, in his public service, Mr. Parrott has always demonstrated a keen
interest in capital improvement projects, public construction and procurement, basic public
infrastructure such as water and sewer facilities and efficiencies in City government, and he has
always displayed personal characteristics of honesty, integrity, loyalty, fairness, friendliness and
sense of humor;
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that the
Council adopts this means of recognizing and commending the outstanding services rendered to this
City and its people by the Honorable John H. Parrott, Member, Roanoke City Council.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
\ ..~-;~ . /
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 15,1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
RECE!¥ED
'98 JLIN 1I Al1:26
June 15, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
RE: Request for Executive Session
Dear Mayor Bowers and Members of City Council:
This is to request that Council convene in Executive Session to discuss a prospective
business or industry where no previous announcement has been made of the business or industry's
interest in locating its facilities in this community, specifically to discuss inducements that may be
offered to such business or industry to locate its facilities in this community, pursuant to {}2.1-
344(A)(5), Code of Virginia (1950), as amended.
Sincerely,
W0 Robert Herbert
City Manager
WRH~dc
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
Phillip F. Sparks, Chief of Economic Development
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
city Clerk
Sandra H. Eakin
Deputy City Clerk
June 16,1998
File #188
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a communication from Mayor David A. Bowers transmitting a news
release dated June 3, 1998, from the Federal Emergency Management Agency indicating
that the Roanoke area has been asked to become a Project Impact community to reduce
the effects of disasters, which communication was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 15, 1998.
On motion, duly seconded and adopted, the matter was referred to you for appropriate
action.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~.GENDAGSUUNE15.WPD
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 5, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Please find enclosed a News Release dated June 3, 1998, from the
Federal Emergency Management Agency (FEMA) indicating that the
Roanoke area has been asked to become a Project Impact community to
reduce the effects of disasters.
I would respectfully request that this item be placed on the
Consent Agenda for the next meeting of Roanoke City Council, and
thereafter referred to the City Manager for any further appropriate
action.
Sincerely,
Mayor
DAB: jsj
Enclosure
pc: W. Robert Herbert, City Manager
JUN--O3--98 12:O2 PM BEST WESTERN INN
540 362
24OO
PoOl
J U Ii - 1998
NEWS RELEASE
T he I-edera] Emergency Managcmcnt Agency and the
Virginia Department or Emergency Services
Media Contacts:
FEMA: Trudy K ,~enzet' -- (1613.6/5 only: (540) 362.2400)
Ross Fredenburg - (215) 931-5614
VDES Janet Clclnents -(804) 897-6510
Release Date June 3, 19~8
ROANOKE VAI.I,EY AREA ASKED '!'O BECOME A PROJI..'CI' IMPACT
COMMUNTY TO REDUCE THE EFFECTS OF DISAS'I'ERS
FEMA I)h'eetor James L. Will Launches
Nationwide Disaster Resistant Community Initiative
IPhiladelphia, Pa.] - Federal Emergency Management Agency (FEMA) Director James
L Wilt today invited thc Roanoke Valley, including Roanoke Ccmnty, the cities of Roanoke and
Salem, and tile town of Vimon to participate in a nationwide effort to become a l'roleCt latlntCt
community. Th~ offer was made dpnng Director Wire's Newsmaker briefing at tit,: National
Press Club in Wa.shingtOti. D.C.
Pr(vet/lmlatC't: Bu/M/ng a Dis~tvter. Resishtnt (.'r~nr~ttoli(}/ is a national initiative that
alms to change the way ,a~tlerica deals with disasters. Communities are encouraged to lbrm
partnerships ~ith business, government and civic leaders to assess their vulnerabilities to hazards,
develop solutions and implement strategies to limit damage before disasters occur The frequency
and severity of disasters nationwide are so great that government cannot be thc sole solution
"Comnmnitics across this country need to be prepared for disasters that we know will
come." said Rita Caivan, director of FFMA Region III, which includes V~ginia, Delaware,
Maryland, P~nnsylvania, West Virginia and the Di~lrict of Columbia. "FEMA invited the
Roanoke Valley to participate as a Pro./ect lmlntCt conmlunity because of susceptibility to floods
and o~her hazards. In addition, it was chosen for thc syst¢ms already in place that will enable the
communily t() take action to becomc disaster rcsistant"
The Rcanoke Valley is onc oftbe first commtmities in the nation, and thc only one in
¥irginia, invited lo be a Pro. leer lml~'t conununity The Virginia Department &Emergency
Services (VDF S) will work with FEMA, thc Roanoke Valley, and its locat public and private
partners to'implemem new strategies to re, duce the impact of disasters
"For a number of years, wc have worked with FEMA to assist comnlunities across this
slate in rccove~.'y efforts aller natural disastera occur," said D~puty State Coordinator for VDFS
Michael Cline. "We are now ready to work with FEMA in advance ordisastcrs to help build
stronger and ~fer communities in Virginia." ...
-- MOIRE -- Post4t' Fax Note 7671
ZUN-03-1998 12: 08 540 562 24~
P. 01
JUN--O~--98 12:0~ PM BEST WESTERN INN 548 362 2400 P. 02
Roanoke Valley Asked to Become Proiect Imlg~Ct Community--
Since October 19,)7, Dis'corot Witt and FEMA have worked with ~e,~'en pilot communities
represenling a cross section ol'^merica These pilot sites have helped FEMA build a model that
communities? businesses and individual citizens can implement to reduce the efl~c~s of disasters
where the)' live and work The t'roiect lml)act pilot communities are Allegany County, Md.
Deerfieid Beach, Fla; Oakland, Calit:, Pascagoula. Miss; Seattle, Wash; Tucker and Randolph
counlies. W.V. and Wilmingto~ttNew Hanover Col.~nty, N.C
Nole lo Editors: Radio actualities on I,EM.,I mttt<:tttw~$ are avctthzt~le /rom thc
I,~:'M/I Rodio Network (l-800-323-5248). Wddtttonoi
24.htmr l'i~.g-on-I)emond suYtem at (202)
JUN-03-1998 12:08 540 362 24~3 P.02
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 17,1998
SANDRA H. EAKIN
Deputy City Clerk
File g60-467
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Resolution No. 33873-061598 declaring the City's intent to
reimburse itself from the proceeds of its general obligation public improvement bonds
authorized to be issued pursuant to Ordinance No. 33497-072197, adopted July 21, 1997,
for certain expenditures for Addison Aerospace Middle School Renovations; and providing
for an effective date. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William X. Parsons, Assistant City Attorney
Ila C. Farris, Senior Accountant, Grants, Department of Finance
H:~AGENDAg~JUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33873-061598.
A RESOLUTION declaring the City's intent to reimburse itself from the proceeds of
its general obligation public improvement bonds authorized to be issued pursuant to
Ordinance No. 33497-072197, adopted July 21, 1997, for certain expenditures for Addision
Aerospace Middle School Renovations; and providing for an effective date.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. In accordance with U. S. Treasury Regulations, Section 1.150-2, the City
hereby declares that it reasonably expects and intends to reimburse $1,423,950 appropriated
by an ordinance simultaneously adopted by the City Council on June 15, 1998, for certain
expenditures for Addision Aerospace Middle School Renovations, from the proceeds of its
general obligation public improvement bonds authorized to be issued pursuant to Ordinance
No. 33497-080894, adopted by the City Council on July 21, 1997, in the principal amount
of $39,030,000 for the purpose of providing funds to defray the cost of needed permanent
public improvements of and to public bridges, public buildings, economic development,
parks, public schools, storm drains, streets and sidewalks, and acquisition of real property
for the foregoing, ordinance No. 33498-072197, also adopted by City Council on July 21,
1997, provided for the holding of an election to determine whether the qualified voters of the
City of Roanoke would approve Ordinance No. 33497-072197, and, at an election held on
H:/me. mur~R.int~.nt. 11
November 4, 1997, the qualified voters oft he City approved Ordinance No. 33497-072197.
The maximum principal mount of debt expected to be issued for Addision Aerospace
Middle School Renovations. is $5,613,300.
2. This is a declaration of official intent adopted pursuant to U. S. Treasury
Regulations, Section 1.150-2. This official intent is being declared not later than sixty days
after the payment of the expenditures authorized by Paragraph 1 of this Resolution.
3. The City Clerk is directed to file this Resolution among the permanent papers
of the City and hold it available for public inspection pursuant to the Virginia Freedom of
Information Act, §2.1-340 et seq., Code of Virginia (1950), as amended.
4. This Resolution shall be effective on and after the date of its adoption.
ATTEST:
City Clerk.
H:/mea~n-~R-intent I 1
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 240 ! 1-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 16, 1998
File #60-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Eilison:
I am enclosing copy of Ordinance No. 33872-061598 amending and reordaining certain sections of
the 1997-98 School and Capital Projects Fund Appropriations, providing for appropriation of
$9,000.00 for the Thurman Foundation for Children; $91,892.00 for the Summer Youth Employment
program; $10,113,300.00 for the Addison Aerospace Middle School renovation project; $314,569.00
for Westside Elementary School roof replacement project; and transfer of $65,000.00 from the
School Board Contingency account to eliminate the high school athletic fund deficits existing on
July 1, 1996. The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public Schools
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Ila C. Farris, Senior Accountant, Grants, Department of Finance
H:~,AGENDAg~JUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33872-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 School
and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 School and Capital Projects Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
SchoolFund
Appropriations
Education
Summer Youth Employment 1998 (1-5) ..........................
Thurman Foundation for Children 1998-99 (6-8) ..................
Instruction (9) .............................................
General Support (10) ........................................
Revenue
Education
Summer Youth Employment 1998 (11 ) ..........................
Thurman Foundation for Children 1998-99 (12) ...................
Capital Prolects Fund
Appropriations
Education
Addison Middle School Renovation (13-14) ......................
Westside Elementary School Roof Replacement (15) ...............
Capital Improvement Reserve
Public Improvement Bonds - Series 2000 (16) ...................
$113,572,164
91,892
9,000
64,293,524
3,139,101
$110,924,547
91,892
9,000
$ 38,601,601
10,513,300
314,569
$ 8,427,476
(1,423,950)
Revenue
Due from State Literary Fund (17) .............................
Fund Balance
Reserved for School Construction (Trigon) -Appropriated (18) .......
1 ) Teachers
2) Social Security
3) Travel
4) Instructional Supplies
5) Student Participant
Allowances
6) Teacher Stipends
7) Social Security
8) Training Materials
9) High School
Extracurricular
Supplies
10) School Board
Contingency
11) Federal Grant
Receipts
12) Contributions
13) Appropriation from
Literary Fund
14) Appropriation from
Bond Funds
15) Appropriation from
Third Party
16) Schools
17) Due from Literary
Fund - Addison
Middle School
18) Reserved for School
Construction (Trigon)
Appropriated
(030-060-6453-6449-0121 )
(030-060-6453-6449-0201)
(030-060-6453-6449-0551 )
(030-060-6453-6449-0614)
(030-060-6453-6549-0129)
(030-060-6980-6100-0129)
(030-060-6980-6100-0201 )
( 030-060-6980-6100-0617)
(030-060-6001-6106-0614)
(030-060-6002-6661-0589)
(030-060-6453-1102)
(030-060-6980-1103)
(008-060-6090-6896-9006)
(008-060-6090-6896-9001)
(008-060-6093-6896-9004)
(008-052-9706-9182)
18,104
1,385
7,602
4,113
60,688
3,715
285
5,000
65,000
( 65,000)
91,892
9,000
5,000,000
5,113,300
314,569
(5,113,300)
(008-1324) 5,000,000
(008-3359) 314,569
$ 5,000,000
$ 314,569
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
June 15, 1998
RECEIvEE;
CiTY S L_ ;:': ;:~ : .'. :, :iF -!('::i
'98 Jl;, 11 P.5:34
TO:
Honorable Mayor and Members of City Council
FROM:
James D. Grisso, Director of Finance
SUBJECT: School Board Request for the Appropriation of School Funds
We have reviewed the attached request to appropriate funding for the School Board.
This report will accomplish the following:
Appropriate funding for two grants in the School Fund. These grants
are funded with federal funds and contributions.
Appropriate $10,113,300 for the Addison Aerospace Middle School
Renovations. This request will appropriate $5,000,000 from the State
Literary Fund and $5,113,300 from the 1997 Public Improvement Bond
Referendum.
Appropriate $314,569 for the Westside Elementary School roof
replacement project. Funding will be provided from the proceeds of the
sale of Trigon stock.
Transfer funds totaling $65,000 from the School Board Contingency
account to eliminate the high school athletic fund deficits existing on
July 1, 1996.
We recommend that you concur with this request of the School Board.
Director~f Finance
JDG/ICF/pac
Attachments
c: Ila Farris, Senior Accountant
.~j~ll~I Marsha W. Ellison, Chairman Charles W. Day
Melinda J. Payne, Vice Chairman F.B. Webster Day
Harry F. Davis Sherman P. Lea
Roanoke
/'City School Board P.O. Box 13145, Roanoke, Virginia24031 · 540-853-2381
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
· Fax: 540-853-2951
June 10, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its June 9 meeting, the School Board requests the
following appropriations:
$9,000.00 for the Thurman Foundation for Children to support the activities of
the Partners for Success program, which is designed to encourage college preparation of
eight grade students who show academic promise but would be unlikely to consider
advanced studies without intervention. The funds for this continuing grant are provided
from a contribution.
$91,892.00 for the Summer Youth Employment program to provide training and
hands-on experience for disadvantaged or handicapped youth from the inner city with
the goal of enhancing employment potential, developing employment competencies,
and earning academic credit toward the high school diploma. This continuing program
is one hundred percent reimbursed by federal funds.
$10,11 3,300.00 for the Addison Aerospace Middle School renovation project.
Funding will be provided from Literary Fund loan proceeds and 1997 Capital Bond Issue
funds.
$314,569.00 for the Westside Elementary School roof replacement project.
Funding will be provided from the proceeds of the Trigon Stock Sale.
The Board further requests the transfer of funds from the School Board
Contingency account totaling $65,000.00 to eliminate the high school athletic fund
deficits existing on July 1, 1996.
Excellence in Education
Members of Council
Page 2
June 10, 1998
The Board appreciates the approval of these requests.
Sincerely,
Cindy H. Lee, Clerk
re
cc: Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ila Farris (with accounting details)
Mary F. Parker, CMCIAAE
C~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 16, 1998
File f~60-178-236
~andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33875-061598 accepting fiscal year 1998-99 funds for the
Community Development Block Grant Program, and authorizing the proper City officials to execute
the requisite Grant Agreement with the United States Department of Housing and Urban
Development. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Gdsso, Director of Finance
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
Frank E. Baratta, Grants Monitor, Grants Compliance
H:~AGENDAG~JUNEI5.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33875-061598.
A RESOLUTION accepting the Fiscal Year 1998-99 funds for the
Community Development Block Grant Program, and authorizing the
proper City officials to execute the requisite Grant Agreement with
the United States Department of Housing and Urban Development
(HUD).
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Fiscal Year 1998-99 funds for the Community
Development Block Grant Program are hereby ACCEPTED, upon receipt
of an approved letter from HUD.
2. The City Manager or the Assistant City Manager is
authorized to execute, and the City Clerk is authorized to attest,
the requisite Grant Agreement with the United States Department of
Housing and Urban Development (HUD) for such funds, the Funding
Approval, and any and all understandings, assurances and documents
relating thereto, in such form as is approved by the City Attorney,
as more particularly set out in the report to this Council dated
June 15, 1998.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y Clerk
CITY OF ROANOKE
Office of the City Clerk
June 16, 1998
File f/60-178-236
Sandra H. Eakin
Deputy City Clerk
James D. Gdsso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33874-061598 amending and reordaining certain sections of
the 1997-98 Grant Fund Appropriations, providing for appropriation of $2,492,728.00 and transfer
of $934,304.00, in connection with acceptance of the Community Development Block Grant Program
for fiscal year 1998-99. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Ma/~~ F, Pa~r,,*~' ~~
CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Kit B. Kiser, Director, Utilities and Operations
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
Frank E. Baratta, Grants Monitor, Grants Compliance
H:~AGENDAg6%JUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33874-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Aooropriations
Community Development Block Grant FY99 (1-126) ................ $ 2,492,728
Community Development Block Grant FY95 (127-129) .............. 3,612,571
Community Development Block Grant FY96 (130-131) .............. 2,614,055
Community Development Block Grant FY97 (132-138) .............. 2,763,239
Community Development Block Grant FY98 (139-144) .............. 2,952,902
Revenues
Community Development Block Grant FY99 (145-157) .............. $ 2,492,728
1) RRHA General
Administration
2) Deanwood Support
3) Critical Assistance for
the Elderly Support
4) Consolidated Rehabilitation
Program Support - UDAG
5) Consolidated Rehabilitation
Program Support - CDBG
6) Operation Paintbrush
Support
7) Quick Response to
Emergencies Support
8) Down Payment/Closing
Cost - (HOP)
(035-099-9910-5035)
(035-099-9910-5001)
(035-099-9910-5002)
(035-099-9910-5030)
( 035-099-9910-5042)
(035-099-9910-5048)
(035-099-9910-5076)
(035-099-9910-5331 )
30,000
3,000
25,000
133,954
64,146
25,000
25,000
5,000
9) HOP Subsidy Program
10) Regular Employee Salaries
11 ) Temporary Wages
12) ICMA Retirement
13) ICMA Match
14) FICA
15) Hospitalization Insurance
16) Dental Insurance
17) Life Insurance
18) Disability Insurance
19) Fees for Professional
Services
20) Advertising
21 ) Telephone
22) Administrative Supplies
23) Publications and
Subscriptions
24) Training and Development
25) Fleet Management Daily
Vehicle Rental
26) Printing
27) Postage
28) Equipment Rental
29) Other Rentals
30) Management Services
31) Regular Employee Salaries
32) ICMA Retirement
33) ICMA Match
34) FICA
35) Hospitalization Insurance
36) Dental Insurance
37) Life Insurance
38) Disability Insurance
39) Telephone
40) Administrative Supplies
41 ) Expendable Equipment
<$1,000
42) Training and Development
43) Management and Services
44) Downtown Parking Study
45) Gilmer Plan
46) Critical Assistance for
the Elderly
47) Empowering Individuals
with Disabilities
(035-099-9910-5338)
(035-099-9915-1002)
(035-099-9915-1004 )
(035-099-9915-1115)
(035-099-9915-1116)
(035-099-9915-1120)
(035-099-9915-1125)
(035-099-9915-1126)
(035-099-9915-1130)
(035-099-9915-1131 )
(035-099-9915-2010)
(035-099-9915-2015)
(035-099-9915-2020)
(035-099-9915-2030)
( 035-099-9915-2040)
(035-099-9915-2044)
(035-099-9915-2054)
(035-099-9915-2075)
(035-099-9915-2160)
(035-099-9915-3070)
(035-099-9915-3075)
(035-099-9915-7015)
(035-099-9918-1002)
(035-099-9918-1115)
(035-099-9918-1116)
(035-099-9918-1120)
(035-099-9918-1125)
(035-099-9918-1126)
(035-099-9918-1130)
(035-099-9918-1131 )
(035-099-9918-2020)
(035-099-9918-2030)
(035-099-9918-2035)
(035-099-9918-2044)
(035-099-9918-7015)
(035-099-9921-5060)
(035-099-9921-5064)
(035-099-9920-5003)
(035-099-9920-5057)
$ 2,000
165,553
2,000
14,900
1,300
13,958
6,816
681
1,189
413
6,000
2,000
4,000
2,500
1,500
3,500
323
4OO
6O0
2,650
14,022
1,200
36,314
3,268
325
2,778
2,130
216
261
91
1,000
474
2OO
1,000
3OO
20,000
10,000
90,000
25,000
48) New Gilmer Phase I
49) Loudon/Melrose Rebuilding
50) Code Enforcement Rental
Support
51 ) TAP - Helping Elderly
52) Down Payment Support
for RRHA Programs
53) Vacant Lot Homesteading
54) Demolition
55) Consolidated Rehabilitation
56) Quick Response
to Emergency
57) Property Maintenance
58) Regular Employee Salaries
59) ICMA Retirement
60) ICMA Match
61) FICA
62) Hospitalization Insurance
63) Dental Insurance
64) Life Insurance
65) Disability Insurance
66) Telephone
67) Administrative Supplies
68) Motor Fuels and Lubricants
69) Training and Development
70) Fleet Management
71) Fleet Rental
72) Furniture and Equipment
>$1,000
73) Postage and Copying
74) Regular Employee Salaries
75) Overtime Wages
76) Temporary Employee
Wages
77) ICMA Retirement
78) ICMA Match
79) FICA
80) Hospitalization Insurance
81) Dental Insurance
82) Disability Insurance
83) Maintenance Contracts
84) Fees for Professional
Services
85) Telephone
86) Administrative Supplies
(035-099-9920-5065)
(035-099-9920-5071 )
(035-099-9920-5075)
(035-099-9920-5080)
(035-099-9920-5094)
(035-099-9920-5104)
(035-099-9920-5108)
(035-099-9920-5112)
(035-099-9920-5203)
(035-099-9920-5352)
(035-099-9922-1002)
(035-099-9922-1115)
(035-099-9922-1116)
(035-099-9922-1120)
(035-099-9922-1125)
(035-099-9922-1126)
(035-099-9922-1130)
(035-099-9922-1131 )
(035-099-9922-2020)
(035-099-9922-2030)
(035-099-9922-2038)
(035-099-9922-2044)
(035-099-9922-7025)
(035-099-9922-7027)
(035-099-9922-9005)
(035-099-9922-2160)
(035-099-9925-1002)
(035-099-9925-1003)
(035-099-9925-1004)
(035-099-9925-1115)
(035-099-9925-1116)
(035-099-9925-1120)
(035-099-9925-1125)
(035-099-9925-1126)
(035-099-9925-1131 )
(035-099-9925-2005)
(035-099-9925-2010)
(035-099-9925-2020)
(035-099-9925-2030)
154,9OO
50,000
100,000
8,973
20,000
12,000
100,000
216,541
40,000
7,500
94,999
8,550
975
7,267
6,390
649
684
237
3 120
2 000
1 250
1 500
3 579
6 300
2,000
2,500
47,640
5OO
5OO
4,378
390
3,721
2,862
255
122
100
1,000
400
2,000
87)
88)
89)
90)
91)
92)
93)
94)
95)
96)
97)
98)
99)
lOO)
101)
102)
103)
104)
lO5)
106)
107)
108)
109)
110)
111)
112)
113)
114)
115)
116)
117)
118)
119)
120)
Expended Equipment
Training and Development
Local Mileage
Postage
Equipment Rental/Lease
Travel and Education -
Citizens
Neighborhood Plan
Neighborhood Training
CIS - Personnel Comp.
Rent/Maintenance
Management Services
Small Business
Development
Temporary Wages
FICA
Special Projects
Neighborhood
Development Grants
Mini Grants - Public
Improvement
Gilmer Community Center
Operation Paintbrush
Mini Grants-
Public Services
SE Youth Center Project
Downtown Facade Grants
Temporary Wages - City
FICA - City
Resource Mothers -
Health Department
Empowering Individuals
with Disabilities
TAP Computer Works
Adolescent Partnership
Counseling
Apple Ridge Programs
Opportunity Knocks
YMCA 2000/Outreach
TAP/TLC Operating
Emergency
Assistance Fund
West End Center
YMCA- Hurt Park
(035-099-9925-2035)
(035-099-9925-2044)
(035-099-9925-2046)
(035-099-9925-2160)
(035-099-9925-3070)
(035-099-9925-5124)
(035-099-9925-5142)
( 035-099-9925-5147)
(035-099-9925-7007)
(035-099-9925-7015)
(035-099-9930-5021 )
(035-099-9932-1004)
(035-099-9932-1120)
( 035-099-9932 -2034)
(035-099-9937-5028)
(035-099-9937-5066)
(035-099-9937-5097)
( 035-099-9937-5102)
(035-099-9937-5116)
(035-099-9937-5149)
(035-099-9937-5201 )
(035-099-9936-1004)
(035-099-9936-1120)
(035-099-9936-5222)
(035-099-9938-5057)
(035-099-9938-5067)
(035-099-9938-5074)
(035-099-9938-5084)
(035-099-9938-5098)
( 035-099-9938-5152)
(035-099-9938-5155)
(035-099-9938-5158),
(035-099-9938-5160)
(035-099-9938-5169)
25O
2,000
610
40O
587
1,180
7OO
150
3,000
75O
125,000
22,000
2,000
8,000
20,000
3,400
20,000
59,104
4,660
120,000
50,000
18,580
1,420
22,000
8,000
20,000
15,000
20,000
15,000
18,000
38,600
50,000
20,450
16,650
121)
122)
123)
124)
125)
126)
127)
128)
129)
130)
131)
132)
133)
134)
Family Transport
Assistance
Business Training
Initiative
Scouting Early Leads
YMCA Youth Group
Contingency Fund
Indirect Costs
Economic Development
Investment Fund
Unprogrammed CDBG -
Other
SRO Critical Repairs
Unprogrammed CDBG -
Other
Perry Park Project
SRO Critical Repairs
Hotel Roanoke 108
Repayment
Economic Development
Investment Fund
135) Unprogrammed CDBG -
Other
136) Unprogrammed CDBG -
Other- RRHA
137) Unprogrammed CDBG -
Land Sale
138) SRO Critical Repairs
139) TAP - Helping Elderly
140) Hotel Roanoke 108
Repayment
141) Unprogrammed CDBG-
Section 108 Payment
142) Unprogrammed CDBG -
RRHA
143) Unprogrammed CDBG -
Other - Land Sale
144)
145)
146)
147)
CDBG - Entitlement
Other Program Income -
RRHA
Cooper Industries (UDAG)
Parking Lot Income -
Williamson Road (UDAG)
(035-099-9938-5172)
(035-099-9938-5263)
(035-099-9938-5269)
(035-099-9938-5350)
(035-099-9940-5300)
(035-094-9440-5154)
(035-094-9430-5136)
(035-094-9440-5189)
(035-095-9520-5107)
(035-095-9540-5189)
(035-097-9720-5106)
(035-097-9720-5107)
(035-097-9730-5135)
(035-097-9730-5136)
(035-097-9740-5189)
(035-097-9740-5197)
(035-097-9740-5187)
(035-098-9820-5107)
(035-098-9820-5080)
(035-098-9830-5135)
(035-098-9840-5188)
(035-098-9840-5197)
(035-098-9840-5187)
(035-035-1234-9901 )
(035-035-1234-9903)
(035-035-1234-9906)
(035-035-1234-9907)
$ 10,000
38,000
10,363
13,000
46,130
43,495
46,536
(90,031)
1,559
(1,559)
100,000
10,910
128,341
153,464
(267,254)
(63,036)
(62,425)
2,531
16,027
431,441
(309,597)
(95,149)
(45,253)
2,095,000
40,000
13,333
120,621
148) Loan Payment - NNEO -
810 Loudon
149) Trompeter Brothers, L.C.
150) SRO Loan to TAP
151) Home Ownership
Assistance
152) Lagniappe, L.L.C.
153) K.D.L. Investments, L.L.C.
154) Downtown Associates
155) Hotel Roanoke Loan
Repayment
156) Rental Rehab. Repay
(035-035-1234-9909)
(035-035-1234-9916)
(035-035-1234-9920)
(035-035-1234-9922)
(035-035-1234-9931 )
(035-035-1234-9932)
(035-035-1234-9933)
(035-035-1234-9934)
(035-035-1234-9940)
$ 2,119
6,721
5,600
20,000
7,620
9,964
1,750
150,000
20,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
'98 JtJN11 A8:42
Honorable Mayor and Members of Council
Roanoke, Virginia
Dear Members of Council:
Roanoke, Virginia
June 15, 1998
98-12
Subject:
Acceptance of 1998-99 Community Development Block Grant (CDBG) Program
Entitlement and Appropriation of Funds for CDBG Activities
Background:
A. City Council authorized filing a CDBG application through the submission of the
Annual Update to the Consolidated Plan to the Department of Housing and Urban
Development (HUD) for FY 1998-99 on May 11, 1998 by by Resolution No. 33830-
051198.
II.
HUD approval of the City's FY 1998-99 CDBG application is forthcoming.
The letter of approval is pending the routine release process.
Current Situation:
mo
Grant approval is for $2,095,000, the amount entitled to the City from HUD for the
fiscal year 1998-1999.
Appropriation request includes $397,728 in expected CDBG 1998-99 program
income received from parking receipts, Hotel Roanoke Section 108 loan repayment,
Housing Authority rehabilitation loan repayments, miscellaneous loan repayments
and repaym.ents from the Home Ownership Assistance program. (See Attachment A -
page 5)
Total appropriation request is $2,492,728.
CDBG Entitlement
Estimated 98-99 Program Income
$2,095,000
$ 397,728
Total Appropriation
$2,492,728
Additionally, $934,304 needs to be transferred from unprogrammed accounts in
prior years of CDBG entitlement as detailed in Attachment B.
Members of Council
Page 2
III. Issues:
mo
B.
C.
D.
Impact on community development in the City
Funding
Timing
Administrative
IV. Alternatives:
m. 1.
Adopt a resolution accepting the FY 1998-99 CDBG funds when the letter
of approval is received from HUD, and authorize the City Manager to execute
the requisite Grant Agreement, (to be approved as to form by the City
Attorney), Funding Approval, and any other forms required by HUD on
behalf of the City in order to accept such funds; and
Appropriate $2,492,728 to revenue and expenditure accounts in the Grant
Fund to be established by the Director of Finance ($2.095,000 in CDBG FY
98-99 entitlement and $397,728 in projected 98/99 program income) as
detailed in Attachment A, page 5; and
Transfer $934,304 between accounts in prior years of CDBG
entitlements as detailed in Attachment B.
bo
Impact on community development in the City_ would be positive,
continuing programs which Council has endorsed in the past, and
funding new initiatives to address citizens' concerns.
Funding would be available from the sources as listed in Part II, C and
D.
Timing is important. The funds are needed to implement programs
on, or as soon as possible after, July 1, 1998.
Administrative capability will be positively affected. Appropriating
funds will allow tracking for reporting purposes and prevent
disallowed costs.
Members of Council
Page 3
Vo
Bo
Do not adopt a resolution accepting the FY 1998-99 CDBG funds when the
letter of approval is received from HUD, and do not authorize the City
Manager to execute the requisite Grant Agreement, (to be approved as to
form by the City Attorney), Funding Approval, and any other forms required
by HUD on behalf of the City in order to accept such funds; and
Do not appropriate $2,492,728 to revenue and expenditure accounts in the
Grant Fund to be established by the Director of Finance ($2.095.000 in
CDBG entitlement and $397.728 in projected 98/99 program income) as
detailed in Attachment A, page 5; and
3. Do not transfer $934,304 between accounts as detailed in Attachment B.
Impact on community development in the City could be negative if
programs are delayed or canceled.
b. Funding would not be an issue.
Co
Timing could be a problem as construction projects or acquisition
could be delayed, and staff salaries may be affected if City Council
does not accept the new entitlement by July 1, 1998.
d. Administrative capability would not be an issue.
Recommendation:
m. 1.
o
It is recommended that City Council concur with Altemative A and adopt a
resolution accepting the FY 1998-99 CDBG funds when the letter of approval
is received from HUD, and authorize the City Manager to execute the
requisite Grant Agreement,(to be approved as to form by the City Attorney),
Funding Approval, and any other forms required by HUD on behalf of the
City in order to accept such funds; and
Appropriate $2.492.728 to revenue and expenditure accounts in the Grant
Fund to be established by the Director of Finance ($2.095,000 in CDBG
entitlement and $397,728 in projected 98/99 program income) as detailed in
Attachment A, Page 5; and
Transfer $934,304 between accounts in the prior three years of CDBG
entitlements as detailed in Attachment B.
WRH/LSS
Attachments
CC:
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Director of Utilities and Operations
Director of Public Safety
Office of Management and Budget
Office of Grants Compliance
Members of Council
Page 4
Respectfully submitted,
W. Robert Herbert
City Manager
ATTACHMENT A
Itemized Expenditures for CDBG Fiscal Year 1998-99 Funds
Account No. Item Description
035-099-9910-5035 RRHA General Administration $ 30,000.00
5001 Deanwood Support $ 3,000.00
5002 Critical Assistance for the Elderly Support $ 25,000.00
5030 Consold. Rehab Program Support - UDAG $ 133,954.00
5042 Consold. Rehab Program Support - CDBG $ 64,146.00
5048 Operation Paintbrush Support $ 25,000.00
5076, Quick Response To Emergencies Sup. $ 25,000.00
5331 Down Payment/Closing Cost - (HOP) $ 5,000.00
5338 HOP Subsidy Program $ 2,000.00
Subtotal $ 313,100.00
Account No.
035-099-9915 Item Description Amount
1002 City CDBG and HOME Administration
1004 Regular Employee salaries $ 165,553.00
1115 Temp Wages' $ 2,000.00
1116 ICMA Retirement $ 14,900.00
1120 ICMA Match $ 1,300.00
1125 FICA $ 13,958.00
1126 Hospitalization Insurance $ 6,816.00
1130 Dental Insurance ~ $ 681.00
1131 Life Insurance $ 1,189.00
2010, Disability Insurance $ 413.00
_ 2015 Fees for Professional Services $ 6,000.00
2020 Advertising $ 2,000.00
2030 Telephone $ 4,000.00
2040 Administrative supplies i $ 2,500.00
2044 Publications & subscriptions $ 1,500.00
2054 Training & Development $ 3,500.00
2075 Fleet Mgmt. Daily vehicle rental $ 323.00
2160 Printing $ 400.00
3070 Postage $ 600.00
3075 Equipment Rental $ 2,650.00
7015 Other Rentals ~
$ 14,022.00
Management Services $ 1,200.00
Subtotal $ 245,505.00
Account No.
035-099-9918 Item Description Amount
Housing Development Administration ~
1002 Regular Employee Salaries $ 36,314.00
1115 ICMA Retirement $ 3,268.00
t~age I
ATTACHMENT A
1116 ICMA Match $ 325.00
1120 FICA $ 2,778.00
1125 Hospitalization Insurance $ 2,130.00
1126 Dental Insurance $ 216.00
1130 Life Insurance $ 261.00
1131 Disability Insurance $ 91.00
2020 Telephone $ 1,000.00
2030 Administrative Supplies $ 474.00
2035 Expendable equip < $1000 $ 200.00
2044 Training and Development $ 1,000.00
7015 Management Services $ 300.00
Subtotal $ 48,357.00
Account No.
Item Description Amount
035-099-9921-
Planning
5060 Downtown Parking Study $ 20,000.00
5064 Gilmer Plan $ 10,000.00
Subtotal $ 30,000.00
Account No.
035-099-9920 Item Description i Amount
Housing
5003 Critical Assistance for the Elderly $ 90,000.00
5057 Empowering Indiv w/Disabilities $ 25,000.00
5065 New Gilmer Phase I $ 154,900.00
5071 Loudon/Melrose Rebldg. $ 50,000.00
5075 Code Enforcement Rental Support $ 100,000.00
5080 TAP - Helping Elderly $ 8,973.00
5094 Down Payment Support for RRHA programs $ 20,000.00
5104 Vacant Lot Homesteading $ 12,000.00
5108 Demolition $ 100,000.00
5112 Consolidated Rehab $ 216,541.00
5203 Quick Response to Emergency ~ $ 40,000.00
5352 Property Maintenance $ 7,500.00
Subtotal $ 824,914.00
Account No.
035-099-9922 Item Description Amount
City Code Enforcement
1002 Regular Employee Salaries $ 94,999.00
1115 ICMA Retirement $ 8,550.00
1116 ICMA Match $ 975.00
1120 FICA $ 7,267.00
rage 2
ATTACHMENT A
1125 Hospitalization Insurance $ 6,390.00
1126 Dental Insurance $ 649.00
1130 Life Insurance $ 684.00
1131 Disability Insurance $ 237.00
2020 Telephone $ 3,120.00
2030 Administrative Supplies $ 2,000.00
2038 Motor fuels & lubricants $ 1,250.00
2044 Training & Development $ 1,500.00
7025 Fleet Management $ 3,579.00
7027 Fleet rental $ 6,300.00
9005 Furniture and Equipment >1000 $ 2,000.00
2160 i Postage and Copying $ 2,500.00
Subtotal $ 142,000.00
Account No.
035-099-9925 Item Description ~ Amount
Neighborhood Partnership
1002 Regular Employee Salaries $ 47,640.00
1003 Overtime Wages $ 500.00
1004 Temporary Employee Wages $ 500.00
1115 ICMA Retirement , $ 4,378.00
1116 ICMA match $ 390.00
1120 FICA $ 3,721.00
1125 Hospitalization Insurance i $ 2,862.00
1126 Dental Insurance $ 255.00
1130 Life Insurance $
1131 Disability Insurance $ 122.00
2005 Maintenance Contracts $ 100.00
2010 Fees for Professional Services $ 1,000.00
2020 Telephone $ 400.00
2030 Administrative Supplies $ 2,000.00
2035 Expend. Equipment $ 250.00
2044 Training and Development i $ 2,000.00
2046 Local Mileage $ 610.00
2160 Postage $ 400.00
3070 Equipment Rental/Lease $ 587.00
5124 Travel & Education- Citizens $ 1,180.00
5142 Neighborhood Plan $ 700.00
5147 Neighborhood Training ~ $ 150.00
7007 CIS-Pers. Comp. Rent/Maint. $ 3,000.00
7015 Management Services $ 750.00
i Subtotal ' $ 73,495.00
t'age 3
ATTACHMENT A
Account No. Item Description Amount
035-099-9930 Economic Development
5021 Small Business Development $ 125,000.00
Subtotal $ 125,000.00
Account No. Item Description Amount
035-099-9932 Job Training/Internship Program (OOY) ~
1004 Temporary Wages $ 22,000.00
1120 FICA $ 2,000.00
2034 Special Projects $ 8,000.00
Subtotal $ 32,000.00
Account No. Item Description '
035-099-9937 Neighborhood Projects Amount
5028 Neighborhood Development Grants $ 20,000.00
5066 Mini Grants - Public Improv $ 3,400.00
5097 Gilmer Community Center $ 20,000.00
5102 Operation Paintbrush $ 59,104.00
5116 Mini Grants - Public Services $ 4,660.00
5149 SE Youth Center Project $ 120,000.00
5201 Downtown Facade Grants $ 50,000.00
Subtotal $ 277,164.00
Account No. Item Description
035-099-9936 Pregnant Teen/Teen Parent-Soc. Services Amount
1004 Temporary Wages - city i $ 18,580.00
1120 FICA - City $ 1,420.00
5222 Resource Mothers - Health Department $ 22,000.00
Subtotal $ 42,000.00
Account No. Item Description Amount
035-099-9938 Human Development Programs
5057 Empowering Individuals w/Disab. $ 8,000.00
5067 TAP Computer Works $ 20,000.00
5074 Adol Partnership Counseling $ 15,000.00
5084 Apple Ridge Programs $ 20,000.00
5098 Opportunity Knocks $ 15,000.00
5152 YMCA 2000/Outreach $ 18,000.00
5155 TAP/TLC Operating $ 38,600.00
t'age 4
ATTACHMENT A
5158 Emergency Assistance Fund $ 50,000.00
5160 West End Center $ 20,450.00
5169 YMCA - Hurt Park $ 16,650.00
5172 Family Transport Assistance $ 10,000.00
5263 Business Ting Initiative I $ 38,000.00
5269 Scouting Early Leads i $ 10,363.00
5350 YWCA Youth Club i $ 13,000.00
Subtotal $ 293,063.00
Account No. Item Description Amount
035-099-9940-5300 Contingency Fund I $ 46,130.00
Subtotal $ 46,130.00
GRAND TOTAL $ 2,492,728.00
Accounts Amount
035-035-1234-9901 CDBG Entitlement $ 2,095,000.00
9903 Other Program Income - RRHA i $ 40,000.00
9906 Cooper Industries (UDAG) t $ 13,333.00
9907 Parking Lot Income - Williamson Rd.(UDAG) $ 120,621.00
9909 Loan payment - NNEO - 810 Loudon $ 2,119.00
9916 Trompeter Bros. L.C. ' $ 6,721.00
9920 SRO Loan to TAP $ 5,600.00
9922 Home Ownership Assistance $ 20,000.00
9931 Lagniappe, L.L.C. $ 7,620.00
9932 K.D.L. Investments L.L.C. $ 9,964.00
9933 Downtown Associates $ 1,750.00
9934 Hotel Roanoke Loan Repayment $ 150,000.00
9940 Rental Rehab Repay $ 20,000.00
TOTAL $ 2,492,728.00
Page 5
ATTACHMENT B
CDBG Account Transfers
Account No. Item Description Amount
035-094-9440-5189 Unprogramcd CDBG - Other $ (90,031.00)
035-095-9540-5189 Unprogrammed CDBG - Other $ (1,559.00)
035-097-9740-5189 Unprogrammed CDBG - Other $ (267,254.00)
035-097-9740-5197 Unprogrammed CDBG - RRHA $ (63,036.00)
035-097-9740-5187 Unprogrammed CDBG- Land Sale $ (62,425.00)
035-098-9840-5188 Unprogrammed CDBG - Section 108 Pmt. $ (309,597.00)
035-098-9840-5197 Unprogrammed CDBG- RRHA $ (95,149.00)
035-098-9840-5187 Unprogrammed CDBG - Land Sale $ (45,253.00)
Total $ (934,304.00)
035-094-9440-5154 Indirect Costs ' $ 43,495.00
035-094-9430-5136 Economic Dev. Investment Fund $ 46,536.00
035-097-9730-5136 Economic Dev. Investment Fund $ 153,464.00
035-097-9720-5106 !Perry Park Project $ 100,000.00
035-095-9520-5107 SRO Critical Repairs $ 1,559.00
035-097-9720-5107 SRO Critical Repairs $ 10,910.00
035-097-9730-5135 Hotel Roanoke 108 Repayment . $ 128,341.00
035-098-9830-5135 Hotel Roanoke 108 Repayment $ 431,441.00
035-098-9820-5107 SRO Critical Repairs $ 2,531.00
035-098-9820-5080 TAP - Helping Elderly $ 16,027.00
Total :$ 934,304.00
Page 1
Mary F. Parker, CMCIAAE
cay Ck, rk
CITY OF ROANOKE
Office of the City Clerk
June 17, 1998
File f~60-178-236
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33877-061598 accepting fiscal year 1998-99 funds
for the HOME Investment Partnerships Program, and authorizing the proper City officials
to execute the requisite Grant Agreement with the United States Department of Housing
and Urban Development. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Phillip F. Sparks, Chief, Economic Development
Evelyn S. Lander, Acting Chief, Planning and Community Development
H:~AGENDA961JUNE15.WPD
W. Robe~ Herbe~
June 17,1998
Page 2
pc
Diane S. Akers, Budget Administrator, Office of Management and Budget
Daniel H. Pollock, Jr., Coordinator, Housing Development
Frank E. Baratta, Grants Monitor, Grants Compliance
H:',AGENDAgSUUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33877-061598.
A RESOLUTION accepting the Fiscal Year 1998-99 funds for the
HOME Investment Partnerships Program, and authorizing the proper
City officials to execute the requisite Grant Agreement with the
United States Department of Housing and Urban Development (HUD).
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The Fiscal Year 1998-99 funds for the HOME Investment
Partnerships Program are hereby ACCEPTED, upon receipt of an
approved letter from HUD.
2. The City Manager or the Assistant City Manager is
authorized to execute, and the City Clerk is authorized to attest,
the requisite Grant Agreement with the United States Department of
Housing and Urban Development (HUD) for such funds, the Funding
Approval, and any and all understandings, assurances and documents
relating thereto, in such form as is approved by the City Attorney,
as more particularly set out in the report to this Council dated
June 15, 1998.
ATTEST:
City Clerk.
H: RES~.R.IIC, MI{ .,~
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
June 17, 1998
File ft60-178-236
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33876-061598 amending and reordaining certain
sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of
$628,000.00, in connection with acceptance of fiscal year 1998-99 HOME Investment
Partnership Program funds. The abovereferencad measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
H:~,~GENDAg~JUNE15.WPD
James D. Grisso
June 17, 1998
Page 2
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
Phillip F. Sparks, Chief, Economic Development
Evelyn S. Lander, Acting Chief, Planning and Community Development
Diane S. Akers, Budget Administrator, Office of Management and Budget
Daniel H. Pollock, Jr., Coordinator, Housing Development
Frank E. Baratta, Grants Monitor, Grants Compliance
H:~,GENDAgS~JUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33876-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
AooropHations
Community Development
HOME Investment Partnership FY98-99 (1-7) .....................
HOME Investment Partnership FY97-98 (8-12) ...................
HOME Investment Partnership FY96-97 (13-14) ...................
HOME Investment Partnership FY95-96 (15-17) ...................
HOME Investment Partnership FY94-95 (18-19) ...................
HOME Program Income FY97-98 (20) ..........................
$ 4,637,372
628,000
591,000
601,000
651,000
605,000
3,434
Revenue
Community Development
HOME Investment Partnership FY98-99 (21) .....................
HOME Investment Partnership FY97-98 (22) .....................
HOME Program Income (23) ..................................
$ 4,637,372
628,000
591,000
11,220
1) RRHA Consolidated
Loan Program
2) RRHA HOP Subsidy
Program
3) RRHA General
Administration
4) NNEO New Gilmer
Phase I (CHDO Project)
(035-090-5306-5333)
(035-090-5306-5338)
(035-090-5306-5239)
(035-090-5306-5343)
$ 335,459
6,466
39,948
144,341
5) NNEO New Gilmer
Phase I (CHDO
Operating)
6) BRHDC Loudon/Melrose
Community Rebuilding
7) Contingency for Cost
Overruns (Unprogrammed)
8) NNEO New Gilmer Phase I
(CHDO Project)
9) DHD HOME Security
Deposit
10) RRHA HOP Subsidy
Program
11 ) Operating Reserves -
CHDO
12) NNEO New Gilmer
Phase I (CHDO Operating)
13) Admin-Office of Grants
Compliance
14) RRHA General
Administration
15) DHD HOME Security
Deposits
16) RRHA HOP Subsidy
Program
17) NNEO New Gilmer
Phase I (CHDO Project)
18) Admin-Office of Grants
Compliance
19) RRHA General
Administration
20) BRHDC Loudon/Melrose
Community Rebuilding
21) HOME Revenue FY98-99
22) HOME Revenue FY97-98
23) HOME Program Income
(035-090-5306-5344) $ 23,355
(035-090-5306-5345) 46,566
(035-090-5306-5346) 31,865
(035-090-5305-5343) 4,000
(035-090-5305-5318) (5,336)
(035-090-5305-5338) 5,336
(035-090-5305-5334) (1,645)
(035-090-5305-5344) 1,645
(035-090-5304-5303) ( 33)
(035-090-5304-5239) 33
(035-090-5303-5318) (9,794)
(035-090-5303-5338) 8,135
(035-090-5303-5343) 1,659
(035-090-5302-5303) (19)
(035-090-5302-5239) 19
(035-090-5321-5345) 3,434
(035-035-1234-7276) 628,000
(035-035-1234-7248) 4,000
(035-035-1234-7220) 3,434
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVE?
'98 JlJNll A8:45
Roanoke, Virginia
June 15, 1998
98-13
Honorable Mayor and Members of City. Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Acceptance of 1998-99 HOME Investment Partnerships Program
(HOME) Entitlement and Appropriation of Funds for HOME
Activities
HOME is a housing a~istance program of the U.S. Department of Housing and
Urban Development (HUD).
Bo
The City has received a HOME entitlement grant oach year since FY 1997, and
must reapply annually to HUD to receive such funding.
City Council authorized filing the FY 1998-99 HOME application through
submission of the Annual Update to the Consolidated Plan to HUD by Resolution
No. 33830-051198, adopted on May 11, 1998.
II. Current Situation:
ho
Approval of the City's 1998-99 HOME entitlement of $628.000 is forthcoming
from HUD. The letter of approval is completing the routine release process.
Bo
An additional $4.000 in 1997-98 HOME entitlement grant funds was received by
the City after the appropriations process was completed last year. These funds
remain to be appropriated to revenue and expenditure accounts.
C. A total of $635,434 needs to be a.npropriated as follows:
1. ~ from the 1998-99 HOME entitlement grant. (See Attachment A.)
o
$3,434 from HOME program income revenue account//035-035-1234-
7220. (See Attachment A.)
o
$4,000 from the 1997-98 HOME entitlement grant. (See II.B. above and
Attachment A.)
Members of Council
Page 2
III.
IV.
Bo
Issues:
A.
B.
C.
D.
$16,827 needs to be transferred from HOME accounts from prior years to projects
included in the FY 1998-99 HOME Program. (See Attachment B.)
The new $628.000 HOME grant requires $66,725 in matching fulldS. Matching
funds will come from cash and in-kind contributions from non-federal sources. No
outlays of City funds will be needed to meet the match requirement.
Impact on community development in the City.
Fundillg.
i!iming.
Administrative capabilil;y.
Alternatives:
m. 1.
o
Adopt a resolution accepting the FY 1998-99 HOME funds, contingent
upon receipt of the approval letter from HUD, and authorizing the City
Manager to execute the required Grant Agreement (to be approved as to
form by the City Attorney), Funding Approval, and any other forms
required by HUD on behalf of the City in order to accept such funds; and
Appropriate $635,434 to revenue and expenditure accounts in the Grant
Fund to be established by the Director of Finance, as detailed in
Attachment A; and
Transfer $16,827 in HOME accounts from prior years to projects included
in the FY 1998-99 HOME program, as detailed in Attachment B.
Impact on community development in the City would be positive,
continuing programs which Council has endorsed in the past and
funding new initiatives to address community housing needs.
bo
Eandiag would be available from the sources indicated in
Attachments A and B.
Co
Timing is important. The funds are needed to implement programs
on, or as soon as possible after, July 1, 1998.
Members of Council
Page 3
Vo
do
Administrative capability will be positively affected by providing
for tracking for reporting purposes and to prevent disallowed costs.
Bo
Do not adopt a resolution accepting the FY 1998-99 HOME funds,
contingent upon receipt of the approval letter from HUD, and do not
authorize the City. Manager to execute the required Grant Agreement (to be
approved as to form by the City Attorney), FuMing Approval, and any
other forms required by HUD on behalf of the City in order to accept such
funds; and
Do not appropriate $635.434 to revenue and expenditure accounts in the
Grant Fund to be established by the Director of Finance; and
o
Do not transfer $16,827 in HOME accounts from prior years to projects
included in the FY 1998-99 HOME program.
ao
Impact on community_ development in the City could be negative if
programs are delayed or canceled.
bo
Eua.diag would not be an immediate issue. However, any HOME
entitlement not expended within five-years from the beginning of
the grant year of the funds is subject to recapture by HUD.
Therefore, delays in accepting the 1998~99 entitlement would not
be in the interests of the City.
Co
~ could be a problem in that the implementation of projects,
including acquisitions, construction or other direct housing
assistance to citizens, could be delayed.
de
Administrative capability could be adversely affected in that the
funds also support the community agency and City staff who
conduct and manage the projects.
Recommendation:
It is recommended that City Council concur with Alternative A, which would include:
Adopting a resolution accepting the FY 1998-99 HOME funds, contingent upon
receipt of the approval letter from HUD, and authorizing the City Manager to
execute the required Grant Agreement (to be approved as to form by the City
Attorney), FuMing Approval, and any other forms required by HUD on behalf of
the City in order to accept such funds;
Members of Council
Page 4
Appropriating $635,434 to revenue and expenditure accounts in the Gram Fund to
be established by the Director of Finance, as detailed in Attachment A; and
Transferring $16.827 in HOME accounts from prior years to projects included in
the FY 1998-99 HOME program, as detailed in Attachment B.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH: FEB
Attachments
C~
Assistant City Manager
City Attorney
Director of Finance
Director of Public Works
Director of Human Development
Chief, Economic Development
Chief, Planning and Community Development
Budget Administrator
Housing Development Coordinator
Office of Grants Compliance
Attachment A
HOME Funds -- 1998/99 Account Set-Up Transactions
Account No. Description Amount
035-035-1234-7276 Revenue -- 1998/99 HOME Entitlement $628,000.00
Expenditures:
035-090-5306-5333 RRHA Consolidated Loan Program $335,459.00
035-090-5306-5338 RRHA HOP Subsidy Program 6,466.00
035-090-5306-5239 RRHA General Administration 39,948.00
035-090-5306-5343 NNEO New Gilmer Phase I (CHDO Project) 144,341.00
035-090-5306-5344 NNEO New Gilmer Phase I (CHDO Operating) 23,355.00
035-090-5306-5345 BRHDC Loudon/Melrose Community Rebuilding 46,566.00
035-090-5306-5346 Contingency for Cost Overruns (Unprogrammed) 31,865.00
Expenditures Subtotal $628,000.00
035-035-1234-7220 Revenue -- HOME Program Income $3,434.00
Expenditures:
035-090-5321-5345 BRHDC Loudon/Melrose Community Rebuilding $3,434.00
035-035-1234-7248 Additional Revenue -- 1997/98 HOME Entitlement $4,000.00
Expenditures:
035-090-5305-5343 NNEO New Gilmer Phase I (CHDO Project) $4,000.00
Grand Totals Revenue $635,434.00
Expenditures $635,434.00
Attachment B
HOME Funds-- Account Transfers
Account No. Description Amount
Transfers:
035-090-5302-5303 Admin-Office of Grants Compliance (19.00)
035-090-5302-5239 RRHA General Administration 19.00
035-090-5303-5318 DHD HOME Security Deposits (9,794.00)
035-090-5303-5338 RRHA HOP Subsidy Program 8,135.00
035-090-5303-5343 NNEO New Gilmer Phase I (CHDO Project) 1,659.00
035-090-5304-5303 Admin-Office of Grants Compliance (33.00)
035-090-5304-5239 RRHA General Administration 33.00
035-090-5305-5318 DHD HOME Security Deposits (5,336.00)
035-090-5305-5338 RRHA HOP Subsidy Program 5,336.00
035-090-5305-5334 Operating Reserves-CHDO (1,645.00)
035-090-5305-5344 NNEO New Gilmer Phase I (CHDO Operating) 1,645.00
Total Transfers $16,827.00
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
June 17, 1998
File #2-60-237
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33878-061598 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, providing for appropriation
of $232,844.00, in connection with the Garden City Property/Relocation Program. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
H:~,GENDA~JUNE15.WPD
James D. Grisso
June 17, 1998
Page 2
pc~
Sarah E. Fitton, Engineering Coordinator
Alisha F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAgS~U N E15.WIN:)
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33878-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
General Government $ 15,263,963
Garden City Property Relocation (1) ........................... 2,771,245
Revenue
Due from State (2) .......................................... $ 2,248,905
1) Appropriated from
State Grant Funds (008-052-9696-9007) $ 232,844
2) Virginia Department of
Emergency Services
Garden City
Hazardous Mitigation (008-1235) 232,844
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable Mayor and Members of City C.,t~ncqllu
1
1
8
Roanoke, Virginia '
Dear Mayor Bowers and Members of City Council:
Date: June 15, 1998
Report No. 98-145
Subject: GARDEN CITY PROPERTY/RELOCATION PROGRAM - STATE FUNDING
Background on the subject in chronological order is as follows:
The Garden City Neighborhood experienced extensive floodinq on
June 28,1995. This neighborhood is located south of Riverland Road and east
of Mill Mount&in in the extreme southeast quadrant of the City. Tl~e Garnand
Branch watershed which flows through this neighborhood is mountainous and
subject to flash flooding conditions.
On July 1, 1995, the City of Roanoke received a Presidential Declaration of
Maior Disaster. As a result of this declaration, the City became eligible to apply
to the Virginia Department of Emergency Services (VDES) for a Federal
Emergency Management Agency (FEMA) Hazard Mitigation Grant.
On July 6, 1995, the City Council passed Resolution No. 32553-07069,~
declaring a local emer.qency and authorizing the City Manager to make
application for Federal and State assistance A task force made up of
neighborhood citizens and Public Works Department representatives was formed
to study the flooding problems in this neighborhood and review possible
solutions. The task force recommended a ten-phase stormwater management
plan for the Garden City Neighborhood. One phase of the proposed solutions
was the FEMA Hazard Mitigation Grant Program. For this phase, the task force
supported the City's application for a FEMA grant to purchase 42 structures and
the related properties which had been damaged by repetitive flooding. The City
submitted application to the VDES for a FEMA grant in November, 1995.
On November 15, 1996, the City was notified by VDES that FEMA had
approved the application and obliqated funds for the Garden City
Property/Relocation Program. FEMA obligated $1,915,462 (75% of total
program) for program costs and an additional $36,539 for administrative costs.
The remaining funding (25% of total program) was to be the responsibility of
the City. The Commonwealth of Virginia originally committed to contribute
$86,400 toward the City's 25% responsibility.
II.
Current situation is as follows:
On February 3, 1997, City Council approved Ordinance No. 33264-020397
which included the appropriation of funds for the Garden City
Property/Relocation Program. The funding established for this program included
H:\USER\ENGGJR\COUNCIL\GCSTATE.WPD
Honorable Mayor and Members of City Council
GARDEN CITY PROPERTY/RELOCATION PROGRAM - STATE FUNDING
June 15, 1998
Page 2
the following sources: [City: $500,000 (20%)] [State: $86,400 (3%)] [Federal:
$1,952,001 (77%)] for a total project funding of $2,538,401.
The Commonwealth of Virginia, 1997 General Assembly approved an additional
$232,844 for the matchinq portion of the Garden City Property Relocation
Program. This revised funding increased the state's contribution for this
program to 12.5% of the overall estimated program cost.
To date, twenty six houses have been purchased and demolished under this
program. Eight of the property owners included in the original program have
chosen to withdraw from consideration for purchase. Seven of the remaining
properties included in the original program are c~rrently pending purchase prior
to July 31, 1998. It is not anticipated that all seven will ultimately sell.
Owners of an additional 15 houses in the floodplain areas of Garden City have
requested placement on a waiting list for possible purchase if there are any
remaining funds in this program.
II.
Issues in order of importance are as follows:
A. Fundinq
B. Program Obiectives
IV.
Mo
Alternatives in order of feasibility are as follows:
Appropriate $232,844 from the Commonwealth of Virqinia into the proiect
account for the Garden City Property/Relocation Proqram.
Funding available for this project will be increased by $232,844.
Program Obiectives will be extended by $232,844 to cover increased
program costs and to allow the possible addition of several waiting-list
properties.
Do not appropriate $232,844 from the Commonwealth of Virqinia into the.
proiect account for the Garden City Property/Relocation Proqram
Funding for this program will not be increased by $232,844.
Program Objectives will not be extended by $232,844 to cover increased
program costs and the potential to add waiting-list properties to this
program will not be increased.
Recommendation is as follows:
Appropriate $232,844 from the Virqin a Department of Emergency Services for
the Garden City Property/Relocation Program to a the Capital Projects account
008-052-9696-9007 entitled "Garden City Property/Relocation Program."
H:\USER\ENGGJR\COUNCIL\GCSTATE.WPD
Honorable Mayor and Members of City Council
GARDEN CITY PROPERTY/RELOCATION PROGRAM - STATE FUNDING
June 15, 1998
Page 3
WRH/JGR/jgr
Respectfully submitted,
W. Robert Herbert
City Manager
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Engineering Coordinator
Accountant, Contracts and Fixed Assets
Budget Administrator
H:\USER\ENGGJR\COUNCIL\GCSTATE.WPD
Mary F. Parker, CMCIAAE
city Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 17, 1998
File f~60-144
Sandra H. Eakin
Deputy city Ck~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33879-061598 amending and reordaining certain
sections of the 1997-98 General Fund Appropriations, providing for transfer of
$195,000.00, in connection with funding adjustments to cover refuse disposal program
requirements in Solid Waste Management for the remainder of fiscal year 1997-98. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
H:~AGEN~UNE15.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33879-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Aooropriations
Public Safety
Jail (1) ...................................................
$ 38,574,470
8,012,100
Public Works
Streets and Traffic (2-6) .....................................
Solid Waste Management - Refuse (7) .........................
Building Maintenance (8-10) .................................
$ 26,165,040
2,232,356
6,949,791
3,357,860
Nondepartmental
Contingency (11 ) ..........................................
$ 61,298,309
86,359
1) Jail Recovered Costs
2) Motor Fuel~
3) Training and
Development
4) Equipment Rental/Lease
5) Project Supplies
6) Maintenance of
Infrastructures
7) Fees for Professional
Services
8) Fees for Professional
Services
(001-024-331 0-8005)
(001-052-4110-2038)
(001-052-4110-2044)
(001-052-4110-3070)
(001-052-4110-3005)
(001-052-4110-3055)
(001-052-4210-2010)
(001-052-4330-2010)
$( 26,100)
(5,000)
(2,400)
(1,500)
(5,000)
(5,0o0)
195,000
(20,000)
9) Maintenance -
Third Party Contract
10) Maintenance of
Fixed Assets
11 ) Contingency
(001-052-4330-3056) $(10,000)
(001-052-4330-3057) (10,000)
(001-002-9410-2199) (110,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in
effect from its passage.
ATTEST:
City Clerk.
JUNll P1:21
Honorable David A. Bowers, Mayor
and Members of Council
Roanoke, Virginia
June 15, 1998
Council Report No. 98146
Dear Mayor Bowers and Members of City Council:
Subject: Funding Adjustments To Cover Refuse Disposal Program
Requirements In Solid Waste Management For FY 1997/98
A,
The adopted budget for Solid Waste Management for FY
/~was prepared based on several budget assumptions
regarding the cost of operating refuse disposal programs:
Estimated tons of refus~ to be disposed of at the
Roanoke Valley Resource Authority during fiscal
year 1997-98 would be forty seven thousand
(47~000) tons.
Bm
Waste material generated by Street Maintenance activitie~
occurred during the months of January, February, March,
April and May. Approximately 3~900 tons of materials from
utility cuts,roadway shoulder repairs, drainage clean-
outs, etc. was removed from public right-of-ways and
disposed of at the Roanoke Valley Resource Authority.
Heretofore such materials were disposed of in other
approved locations. Another less expensive location has
recently been identified for disposal.
II. Current Situation:
ae
Financial assumptions on which the budget for operatin9
disposal proqram~ was preparga changed during the fiscal
year because of the following:
Tons of refuse disposed of at the Roanoke Valley
Resource Authority exceeded our budget estimate by
3~90Q tons, with environmental issues being a major
contributing factor. Cost of the additional 3~90Q
tons at $50.00 per ton is ~
A. Refuse disposal programs
B. Funding availability
Members of City Council
Page 2
June 15, 1998
IV. Alternativ~:
ao
City Council authorize the transfer of ~ from the
following accounts:
Contingency
Jail Recovered Costs
Building Maintenance
Building Maintenance
Building Maintenance
Streets & Traffic
Streets & Traffic
Streets & Traffic
Streets & Traffic
Streets & Traffic
001-002-9410-2199 - $110,000
001-024-3310-8005 - $ 26,100
001-052-4330-2010 - $ 20,000
001-052-4330-3056 - $ 10,000
001-052-4330-3057 - $ 10,000
001-052-4110-2038 - $ 5,000
001-052-4110-2044 - $ 2,400
001-052-4110-3070 - $ 1,500
001-052-4110-3005 - $ 5,000
001-052-4110-3055 - $ 5,000
To the Solid Waste Management - Refuse budget
account: 001-052-4210-2010 - ~
Vo
Refuse disposal programs can be continued at the
basic service levels required.
~ is available in the Contingency account and
other various accounts.
Bo
City Council not authorize the transfer of ~ to
the Solid Waste Management/Refuse budget account 001-052-
4210-2010.
Refuse disposal program~ cannot be continued at
basic service levels without adequate funding.
~ would remain available in the Contingency
account and other various accounts.
Recommendation;
City Council approve Alternative A, authorizing the transfer
of ~ from the General Fund Contingency and various
accounts to the Solid Waste Management/Refuse budget account
001-052-4210-2010.
WRH:JAM:mc
pc: City Attorney
Director of Finance
Director of Public Works
Respectfully submitted,
W~ ...~Robert Herbert
City Manager
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 18, 1998
File #178-236
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33880-061598 authorizing you to execute
Amendment No. 1 to the Subgrantee Agreement with Virginia Realty and Auction, Inc., to
provide for extension of the completion date for renovations to certain property located at
716-718-720-722 First Street, S. W. ("One Elm Placem), and amendment of certain other
terms. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 15, 1998.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
Ronald H. Miller, Building Commissioner
Daniel H. Pollock, Jr., Housing Development Coordinator
H:~AGENDA~JUNE15.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33880-061598.
A RESOLUTION authorizing the City Manager to execute Amendment
No. 1 to the Subgrantee Agreement with Virginia Realty and Auction,
Inc., to provide for the extension of the completion date of the
renovation to certain property located at 716-718-720-722 First
Street, S.W. ("One Elm Place"), and the amendment of other terms.
BE
follows:
1.
IT RESOLVED by the Council of the City of Roanoke as
That the City Manager or the Assistant City Manager and
the City Clerk are hereby authorized, for and on behalf of the
City, to execute and attest, respectively, Amendment No. 1 to the
Subgrantee Agreement with Virginia Realty and Auction, Inc., to
provide for the extension of the completion date of the renovation
to certain property located at 716-718-720-722 First Street, S.W.
("One Elm Place"), and the amendment of other terms, in form
similar to Amendment No. 1 which is attached to the City Manager's
report dated June 15, 1998.
e
Attorney.
The form of the amendment shall be approved by the City
ATTEST:
City Clerk.
II RES RA-VARI!A I
RECEIVED
CITY CLEF,:!i~'. ::.'~ ', : ' ~ :: i: :'
JUN11 A8:45
Honorable Mayor and Members of City Council
Roanoke, Virginia
Roanoke, Virginia
June 15, 1998
98-147
Dear Mayor Bowers and Members of Council:
Subject:
Amendment to Funding Contract for One Elm Place
I. Background:
Roanoke received an allocation of $100,000 from the Virginia Department of
Housing and Community Development (DHCD) Abandoned Housing Clearance
Fund last September (Resolution 33586-092297), to address specific vacant
buildings.
City Council authorized payment of up to $100,000 for reimbursement of expenses
eligible under the Abandoned Housing Clearance Fund to support the renovation of
"One Elm Place" (formerly known as Justice House) to the developer, Virginia
Realty and Auction, Inc. (Resolution 33586-092297).
Provisions of the City's contract with Virginia Realty and Auction, Inc. provided for:
1. All renovations to be completed by May 15, 1998, and
2. Reimbursement of eligible expenses only upon completion of renovations.
II. Current Situation:
Completion of renovations has been delayed, due primarily to renovations being
more extensive than expected, and time required to obtain approvals required for
state and federal historic rehabilitation tax credits.
Renovations are complete in one of the two buildings, with work progressing rapidly
in the other. Completion is expected in July.
DHCD required the City's request for payment of the Abandoned Housing Clearance
Fund (AHCF) grant be submitted by June 1, 1998, to allow payment to the City by
June 30, 1998.
Do
DHCD and grant guidelines for reimbursement by DHCD to the City requires
documentation that at least $200,000 has gone into the project so far, of which at
least $100,000 was for expenses eligible for reimbursement from the AHCF grant.
Project completion is not required by DHCD. Expenses have been documented, and
the Administration has sent to DHCD the request for disbursement of the grant funds
to the City.
Mayor and Members of City Council
Page 2
Amendment to the contract with Virginia Realty and Auction, Inc. is needed to
amend the completion date.
III. Issues:
A. Support for community revitalization activities
B. Compliance with contract terms
C. Timing
IV. Alternatives:
mo
Authorize the City Manager or Assistant City_ Manager to execute and the City Clerk
to attest an amendment to the Sub_erantee A~eement with the owners/developers of
716-718-720-722 First Street SW, also known as One Elm Place (Attachment), to
extend the date for completion of the renovation project, such amendment to be
approved as to form by the City Attorney.
Support for community revitalization activities will be positive, as funds
received from the AHCF for the renovation project will be allowed to flow
to the project upon completion. The total cost of the project is significantly
greater than the minimum required by either the AHCF grant to the City or
the Subgrantee agreement with the developer, and the project will be of
major benefit on the fringe between downtown and historic Old Southwest.
Compliance with contract terms, both of the grant agreement with DHCD for
the AHCF allocation and with the developer, will be achieved by the
technical amendment.
a)
Project completion is not required by the AHCF grant agreement with
DHCD, as long as the minimums of $100,000 of expenses eligible for
reimbursement and $200,000 of total project expenses are met, which
has been documented.
b)
Extending the date allowed for project completion in the Subgrantee
Agreement with the developer gives adequate time to complete the
project and pass through the reimbursement from the AHCF grant.
o
Timing is such that the amendment should be executed immediately, since
the date originally provided for completion has already passed.
Mayor and Members of City Council
Page 3
Do not authorize the City Manager to execute the amendment to the Subgrantee
Agreement with the developer of One Elm Place to extend the date for completion.
Notify DHCD that the City will not be using the grant from the Virginia Abandoned
Housing Clearance Fund.
Support for community revitalization activities would be seriously
undermined by the loss of $100,000 in grant financing for the alleviation of
a high-visibility deteriorated property. The developer of the project has
proceeded diligently and in good faith on the expectation of the grant
funding, based on the Subgrantee Agreement. Loss of the grant fund would
greatly weaken the property's long-term viability. The City's credibility with
DHCD and its ability to compete for grants from it in the future would also
be damaged.
Compliance with contract terma, both of the grant agreement with DHCD for
the AHCF allocation and with the developer, would be compromised. As is,
the developer is out of' compliance with the Subgrantee Agreement, and the
City may not reimburse expenses to the developer. If the City cannot pass
the AHCF grant through to this project, the funds cannot be used for any
other purpose, and the funds will have to be returned to DHCD.
Timing is such that the developer and DHCD should be notified immediately
of the City's rejection of the grant funds.
Recommendation is to concur in Alternative A, thereby authorizing the City Manager or
Assistant City Manager to execute and the City Clerk to attest an amendment to the
Subgrantee Agreement with the owners/developers of 716-718-720-722 First Street SW (also
known as One Elm Place (Attachment), such amendment to be approved as to form by the
City Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
Attachment
Mayor and Members of City Council
Page 4
WRH/hdp (amendmnt.cr)
CCi
City Attorney
Director of Finance
Director of Public Works
Director of Public Safety
Building Commissioner
Housing Development Coordinator
AMENDMENT NO. 1
This Amendment No. 1 is entered into this __ day of June, 1998, by and between the City of
Roanoke (the Grantee) and Virginia Realty and Auction, Inc. (the Subgrantee).
WHEREAS, by Resolution No. 33586-092297, adopted September 22, 1997, the Roanoke City
Council accepted a grant of funds from the Virginia Abandoned Housing Clearance Fund (AHCF);
and
WHEREAS, by Resolution No. 33586-092297, adopted September 22, 1997, the Roanoke City
Council approved the execution of a subgrantee agreement (the "Agreement") between the Grantee
and the Subgrantee to support the renovation of buildings at 716, 718, 720, and 722 First Street SW,
also known as One Elm Place, in the City of Roanoke.
NOW THEREFORE, the Grantee and the Subgrantee do mutually agree to amend the Agreement
as follows:
Part 1.
I.D.
D. shall read as follows:
Period of this Agreement -- This Agreement shall be effective immediately upon its
execution by both parties, and, unless amended or terminated, shall end October 1,
1998.
Part 1.
I.E.
Part II.
II. C.
E. shall read as follows:
Schedule -- The Subgrantee shall begin demolition by December 1, 1997. The
Subgrantee shall continue work diligently and shall complete all renovation and
obtain permanent Certificates of Occupancy under the Virginia Uniform Statewide
Building Code and Certificates of Compliance under the Grantee's rental Certificate
of Compliance program, by October 1, 1998.
C. shall read as follows:
Claims for Reimbursement of Expenses -- The Subgrantee shall submit to the
Grantee's Housing Development Office documentation of project expenses, showing
costs incurred or paid since the inception of the project. Such documentation shall
be in the form of bills or invoices due or a copy of canceled checks used to pay for
project activities. The request for reimbursement shall indicate the total of project
expenses and the amounts, itemized by purpose, claimed for reimbursement from the
Grantee. All documentation of costs claimed for reimbursement from the Grantee
must be submitted to the Grantee by June 15, 1998. Any request or document
submitted after that date will not be accepted by the Grantee and will not be eligible
for reimbursement.
4. Part II. D. shall read as follows:
II. D.
Payment of Reimbursement -- Upon receipt of satisfactory documentation as
described above, and approved by Grantee and, if needed, VDHCD, the Grantee
shall reimburse the eligible expenses to the Subgrantee within ten (10) days of the
Grantee's receipt of Abandoned Housing Clearance Funds from VDHCD. The
determination of whether costs are satisfactorily documented and whether costs are
eligible for reimbursement shall be within the sole discretion of the Grantee's
Housing Development Coordinator.
5. Part IV. shall read as follows:
IV.
TERMINATION OF AGREEMENT -- In the event the Subgrantee fails to comply
with any term or provision of this Agreement, including beginning demolition by
December 1, 1997, progressing diligently toward completion, or completing all
renovation work by October 1, 1998, the Grantee may suspend or terminate, in whole
or in part, this Agreement by sending 15 days' written notice to the Subgrantee.
The Agreement shall remain unchanged in all other terms and provisions.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment as of the day and year
hereinabove written:
ATTEST:
FOR THE GRANTEE:
By. By.
Mary F. Parker, City Clerk
City Manager, Assistant City Manager
ATTEST:
FOR THE SUBGRANTEE:
By_ By.
Secretary
President, Virginia Realty and Auction, Inc.
APPROVED AS TO FORM
APPROVED AS TO EXECUTION
Assistant City Attorney
Assistant City Attorney
APPROPRIATION AND FUNDS REQUIRED FOR THIS AMENDMENT CERTIFIED
Account No. 035-052-5251-2010
Director of Finance
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 18, 1998
File ~60-67-472
SANDRA H. EAKIN
Deputy City Clerk
Jimmy Burke, Sales Representative
Cunningham Associates, Inc.
P. O. Box 240981
Charlotte, North Carolina 28224
Dear Mr. Burke:
I am enclosing copy of Resolution No. 33881-061598 accepting the bid of Cunningham
Associates, Inc., for the purchase of new playground equipment for use in four City parks,
in the amount of $115,896.00; and rejecting all other bids made to the City for the
equipment. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
John W. Coates, Manager, Parks and Recreation
D. Darwin Roupe, Manager, Supply Management
H:~AGENDAg~,JUNE15.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 18, 1998
File ~0-67-472
R. Fort Alexander, Sales Representative
Miracle Recreation Equipment Company
c/o Site Concepts
P. O. Box 9309
Chesapeake, Virginia 23321
Dear Mr. Alexander:
I am enclosing copy of Resolution No. 33881-061598 accepting the bid of Cunningham
Associates, Inc., for the purchase of new playground equipment for use in four City parks,
in the amount of $115,896.00; and rejecting all other bids made to the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 15, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed playground equipment.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
H:~AGENDAG81JUNE15.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33881-061598.
A RESOLUTION accepting the bid of Cunningham Associates, Inc.,
for the purchase of new playground equipment for use in four City
parks, upon certain terms and conditions; and rejecting the other
bid made for such equipment.
BE IT RESOLVED by the Council of the City of Roanoke as
follows:
1. The bid submitted by Cunningham Associates, Inc., of
Charlotte, North Carolina, for the purchase of new playground
equipment for use in four (4) City parks, at a total cost of
$115,896.00, is hereby ACCEPTED.
2. The City's Manager of Supply Management is hereby
authorized and directed to issue any required purchase orders for
the purchase of such equipment.
3. The other bid made to the City for the playground
equipment is hereby REJECTED, and the City Clerk is directed to
notify such bidder and to express the City's appreciation for such
bid.
ATTEST:
City Clerk.
[IRES IIII)-I'I.AY I
CITY
'98 JUN-8 A8:46
Roanoke, Virginia
June 15, 1998
98-341
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of City Council:
k
II.
SUBJECT:
Bid to purchase Park
Playground Equipment,
Bid No. 98-4-56
ac~.a~J~;l_~Q~_ on the subject in chronological order is:
Capital Maintenance and Equipment Replacement Proqram identified the
need for playground equipment for Lakewood, Raleigh Court, Washington
and Morningside Parks.
Specifications were developed and along with Request for Quotation were
sent to Seven (7) vendors listed on the City's bid list. Bid was posted on
the City's Bid Board and published in The Roanoke Times and The
Roanoke Tribune.
Bids were received until 2:00 p.m. on May 4, 1998, at which time all bids
were publicly opened and read in the Office of the Manager of Supply
Management.
Current Situation is:
A. Two (2) bids were received. Those bids are as follows:
1. Cunningham Associates, Inc.
Charlotte, NC
$115,896.00
2. Miracle Recreation Equipment Company
Chesapeake, Virginia
$119,564.00
The bids were evaluated by representatives of Public Works,
Parks/Recreation and Supply Management.
Park Playground Equipment
Bid No. 98-4-56
Page 2
III.
IV.
Issues in order of importance are:
1. Need
2. Compliance with Specifications
3. Funding
Alternative__s in order of feasibility are:
City Council authorize the purchase of playground equipment for four (4)
City parks from Cunningham Associates, Inc. for a total cost of
$115,896.00.
Need for playground equipment is to provide appropriate facilities
for Citizens of the City.
Compliance with specifications is met by the bid submitted by
Cunningham Associates, Inc.
Funding is available in Parks/Recreation account 001-052-4340-
9015 to provide for this purchase.
B. Reiect the bid.
Need to provide playground equipment to four (4) City parks would
not be met.
Compliance with specifications would not be a factor in this
alternative.
Funding designated for this purchase would not be expended at
this time with this alternative.
Park Playground Equipment
Bid No. 98-4-56
Page 3
CC~
Recommendation
City Council concur with Alternative "A" to authorize the purchase of
playground equipment for four (4) City parks from Cunningham
Associates, Inc. for a total cost of $115,896.00.
Respectfully Submitted,
W. Robert Herbert,
City Manager
City Attorney
Director of Finance
City Clerk
Director of Public Works
Management & Budget
Manager, Parks/Recreation
Manager, Supply Management
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 18, 1998
File #5-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33882-061598 amending and reordaining certain
sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of
$42,428.00, in connection with acceptance of additional funds from the United States
Department of Justice, Forfeited Property Sharing Program. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:~AGENDAgS~,JUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33882-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Appropriations
Public Safety $ 1,490,939
Federal Forfeiture Program (1) .............................. 490,300
Revenue
Public Safety $ 1,490,939
Federal Forfeiture Program (2-3) ............................. 490,300
1) Investigations
and Rewards (035-050-3304-2150) $ 42,428
2) Federal Forfeiture
Program (035-035-1234-7184) 39,957
3) Federal Forfieture-
Interest (035-035-1234-7247 ) 2,471
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
REC~t~ED
CITY CLEi~ .~E !):~"':'
June 15, 1998
Council Report #98-408
Honorable Mayor and Members of City Council
Roanoke, Vir~nia
JUNll A8:45
Dear Mayor Bowers and Members of Council:
Subject:
Sharing Federally Forfeited Property
I. ~ on the subject in chronological order is as follows:
Con~ess amended 21 USC, Sec. 881 el-4, October, 1986, which authorized
the transfer of certain federally forfeited property to state and local law
enforcement agencies that participated in the investigation and seizure of the
property.
Bo
Application for an equitable mare of property seized by local l~w enforcement
must be made to the U. S. Department of Justice and certified by the City
Attorney as to the appropriate agency and representative to receive the
property and that the transfer is not prohibited by state and local law.
Co
Property_ (incllldin_~ funds ahared with state ired lo~hll_ag,~Le~ may be used
only for the purpose stated in the application, i.e., narcotics investigations
related to law enforcement.
Partic~ation in Federiflly Forfeited Property enhances the effectiveness of
narcotics investigations by providing necessary investigative equipment,
investigative funds, overtime expenses, and off sets the costs that would
otherwise have to be burdened by the City's taxpayers.
The agency requesting the transfer of property agrees to pay fees and
expenses necessary to effect the transfer.
II. Current Situation is as follows:
Police Department receives additional fimds ~ t~om the federal
government's asset sharing program Grant requirements include that these
funds be placed in an interest beating account and the interest earned be used
in accordance with program guidelines.
City_ Council action is required to accept additional funds to be disbursed in
accordance with provisions of the program
Co
Revenues totalling $42,428.00 have been collected and are available for
appropriation in Grant Fund Accounts 035-035-1234-7184 and 035-035-
1234-7247.
Honorable Mayor and Members of Council
Page 2
Issues in order of importance are as follows:
A. Need
B. Funds Availability
Alternatives in order of feasibility are as follows:
Ao
City Council accept additional $42,428.00 fimdg bom U. S. Department of
Justice, Forfeited Property Sharing Program and authorize the Director of
Finance to increase the revenue estimate and appropriation amounts in the
appropriate accounts so that funds can be expended in accordance with
program requirements.
Need exists to provide additional funds and equipment to enhance
undercover narcotics control investigations.
~ will be controlled by effectiveness of investigations
through assets seized and forfeited in joint investigations with federal
agencies.
Bo
City_ Council reject assets from Federal Forfeiture Sharing Pro.am and not
authorize Director of Finance to increase the appropriate accounts for such
assets.
°
Need for supplemental funds enabling increased effectiveness of
undercover drug enforcement will not be met.
Funds will not be applied for or received from the Federal Forfeiture
Sharing Program
Honorable Mayor and Members of Council
Page 2
V. Recommendation is as follows:
City_ Council approve Alternative "A" to accept assets t~om the Federal Forfeited
Property Sharing Program and:
ho
Appropriate $42,428,00 to the Grant Fund Account for Investigations and
Rewards 035-050-3304-2150 and increase the Grant Fund revenue account
035-035-1234-7184 for $39,957.00 and Grant Fund revenue account 035-
035-1234-7247 for $2,471.
Respectfully Submitted,
W. Robert Herbert
City Manager
WRH:ALG:tmp
C~
City Attorney
Director of Finance
Director of Public Safety
Police Chief
Major, Services
Mary F. Parker, CMCIAAE
city Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 19, 1998
File #5-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33883-061598 amending and reordaining certain
sections of the 1997-98'Grant Fund Appropriations, providing for appropriation of
$15,852.00 to Capital Outlay/Other Equipment and $5,714.00 to Expendable Equipment
and increasing certain revenue estimate accounts by $18,162.00 and $3,404.00,
respectively, in connection with the Department of Criminal Justice Services, Forfeited
Asset Sharing Program. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:~AGENDA98~JUNE15.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33883-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3oropriations
Public Safety
Forfeited Criminal Assets (1-2) .............................
Revenue
Public Safety
Forfeited Criminal Assets (3-4) .............................
1)
$ 1,448,511
129,377
Expendable
Equipment
(<1,000) (035-050-3302-2035) $ 5,714
2) Other
Equipment (035-050-3302-9015) 15,852
3) State Asset
Forfeiture (035-035-1234-7133) 18,162
4) State Asse~
Forfeiture-
Interest
$ 1,448,511
129,377
(035-035-1234-7270)
3,404
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Vir~nia
Dear Members of Council:
'98 dl.lt~ 10 P 4:58
June 15, 1998
Council Report #98-409
Subject: Forfeited Asset Sharing Program
Commonwealth of Virginia
Virginia General Assembly passed State legislation in 1991, 18.2.249 COV, which allows
local law enforcement to seize and have forfeited property connected with illegal narcotics
distribution. The law also makes it possible for police departments to receive proceeds
from these forfeited properties.
~ for an equitable share of the property seized by local law enforcement must
be made to the Department of Criminal Justice Services, Forfeited Asset Sharing Program
certified by the Chief of Police as to the appropriate agency and representative to receive
the property.
Property (including funds shared with State and local agencies) may be used only for the
purpose stated in the application, i.e., Law Enforcement Use-Purchase Equipment.
The Department of Crimina! Justice Services requires participants in the Forfeited Asset
Sharing Program to submit an annual financial statement of receipts and expenditures
related to the program, certifying that the proceeds were used for law enforcement
purposes.
II. Current Situation:
Police Department receives additional funds periodically from the State asset sharing
program Grant requirements include that these funds be placed in an interest bearing
account and the interest earned be used in accordance with program guidelines.
~ action is required to accept additional funds to be disbursed in accordance
with provisions of the program
Mayor and Members of Council
Subject: Forfeited Asset Sharing Program Commonwealth of Vkginia
Page 2
~ collected through June 3, 1998 for this grant are $122,883.00 and are recorded
in Grant Account Numbers 035-035-1234-7133 and 035-035-1234-7270. Funding
received in excess of the estimated revenue, totaling $21,566,00, needs to be appropriated
at this time.
mo
Issues:
A.
B.
Need
Funds Availability
Bo
' C~ accept funds ~om the Department of Criminal Justice Services, Forfeited
Asset Sharing Program and authorize the Director of Finance to establish appropriate
accounts so that funds can be expended in accordance with program requirements.
Need exists to provide additional funds and equipment to enhance undercover
narcotics control investigations.
Funds availability will be determined by the quantity of assets seized as a result
of narcotic investigations and forfeited through the Forfeited Asset Sharing
Program
~ reject assets t~om the Department of Criminal Justice Services, Forfeited
Asset Sharing Program and not authorize Director of Finance to establish appropriate
accounts for such assets.
Need for supplemental fimds enabling increased effectiveness of undercover drag
enforcement will not be met.
Funds will not be applied for or received t~om the Forfeited Asset Sharing
Program
Mayor and Members of Council
Subject: Forfeited Asset Sharing Program Commonwealth of Virginia
Page 3
Recommendation is that Council approve alternative "A" to accept assets from the Forfeited
Asset Sharing Program and:
~ $15,852.00 to grant fund account Capital Outlay/Other Equipment (035-
050-3302-9015).
~ $5,714.00 to grant fired account Expendable Equipment (<$1000) (035-
050-3302-2035).
~crease the revenue estima~!~ in accounts 035-035-1234-7133 for $18,162 and 035-035-
1234-7270 for $3,404.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:~G/tp
City Attorney
Director of Finance
Director of Administration/Public Safety
Police Chief
Major, Services
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 19, 1998
File #34-103-106-121-133
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33884-061598 authorizing you to extend full benefits of
participation in the City's Classification and Pay Plans to the Commissioner of Revenue, Treasurer
and Sheriff and their employees and deputies, upon execution by such Constitutional Officers of
written agreements between the City and said Constitutional Officers, relating to their compliance
with certain City ordinances, policies and procedures. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday, June 15,
1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, Shedff
The Honorable David C. Anderson, Treasurer
The Honorable Sherman A. Holland, Commissioner of the Revenue
James D. Grisso, Director of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
Kenneth S. Cronin, Manager, Personnel
H:~AGENDAg~JUNE15.VVPO
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33884-061598.
A RESOLUTION authoriziag the City Manager to extend full benefits of participation
in the City's Classification and Pay Plans to the Commissioner of Revenue, Treasurer and
Sheriff (Constitutional Officers), and their employees and deputies, upon execution by such
Constitutional Officers of written agreements between the City and them, relating to their
compliance with certain City ordinances, policies and procedures.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The City Manager and the City Clerk are hereby authorized, for and on behalf
of the City, to execute and attest, respectively, agreements between the City and certain
Constitutional Officers providing that, in consideration for parfcipation in the City's
Classification and Pay Plans and other City benefits and being paid as a constitutional officer
in a city of 100,000 to 174,999 in population, such officers, their employees and deputies
shall comply with Article III, Officers and Employees Generally, and Article IV, ~
Management and Practices? of Chapter 2, Ailllliai,~llio~ of the Code of the City of Roanoke
(1979), as amended, all Personnel Operating Procedures, all personnel regulations heretofore
or hereafter promulgated by the City Manager and the Grievance Procedure and Affmnative
Action Plan, as amended, of the City.
2. The terms of such agreements shall be indefinite continuing until terminated by
written notice of the City or of the Constitutional Officers or upon termination of the term
of office of the Constitutional Officers, whichever shall occur sooner.
3. The form of such agreements shall be approved by the City Attorney.
ATTEST:
City Clerk.
R~C~,~vED
JUN11 P3:09
June 15,1998
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Constitutional Officer Contracts
Dear Mayor Bowers and Members of Council:
Background on the subject in chronological order is as follows:
Ao
City Council has over the last twenty-five years allowed the Constitutional
Officers by contract to receive the benefits of regular employees of the City of
Roanoke.
B. The City contracts with all five Constitutional Officers, including:
City Treasurer
Commissioner of the Revenue
City Sheriff
Commonwealth Attorney
Clerk of Circuit Court
I1.
Current situation is as follows:
Bo
Co
By the election in November, 1997, three new Constitutional Officers (City
Sheriff, City Treasurer and Commissioner of the Revenue) have taken office in
January 1998 and contracts need to be authorized by City Council.
As Constitutional Officers, pay and fringes are handled through the State
Compensation Board, unless a local agreement is negotiated.
As per the contract with these officers, the annual salary shall be set out in the
Appropriations Act of the Commonwealth. The population bracket of 100,000 to
174,999 shall be used in establishing the annual salary of the Constitutional
Officers. This is consistent with the population bracket used for the existing
Officers who were not subject to election in November, 1997.
III.
Issues are as follows:
A. Timing
B. Cost
IV.
Alternatives in order of feasibility are as follows:
City Council authorize the City Manager to sign contracts, in a form approved by
the City Attorney, with newly elected Constitutional Officers .
Timing is an issue in that Constitutional Officers assumed their duties in
January 1998 and the contracts need to be authorized.
Cost - Funding for operation of Constitutional Offices is included in the
operating budgets of the respective departments. The previous
Constitutional Officers were receiving similar benefits and any changes
will be minimal.
City Council not authorize the City Manager to sign contracts with newly elected
Constitutional Officers.
Timing is still an issue in that Constitutional Officers assumed their duties
in January 1998 and the contracts need to be authorized.
Cost - Funding for operation of Constitutional Offices remains in the
operating budgets of the respective departments.
Recommendation is as follows:
City Council concur in Alternative A and authorize and allow the City Manager to sign
contracts with newly elected Constitutional Officers.
Respectfully Submitted,
Herbert
er
CC:
City Attorney
City Clerk
Director of Finance
Budget Administrator
City Sheriff
City Treasurer
Commissioner of the Revenue
Mary F. Parker, CMCIAAE
c~y clerk
CITY OF ROANOKE
Office of the City Clerk
June 19, 1998
File ft60-217
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33885-061598 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, in connection with the close-
out of accounts for completed capital projects. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Charles M. Huffine, City Engineer
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
H:~AGENDAG~JUNEI 5.WPO
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33885-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Ar)r)rooriations
General Government
Clean Restore Civic Center Exterior (1) ........................
Window Replacement - Commonwealth Building (2) ..............
$15,004,403
69,181
74,103
Streets and Bridges
Sidewalks and Curbs Phase I (3) .............................
$21,814,455
296,792
Sanitation
Salem Avenue Storm Drain Replacement/Construction (4) .........
$ 1,362,308
166,314
Capital Improvement Reserve
Capital Improvement Reserve (5) ............................
Public Improvement Bonds - Series 1992 (6) ...................
Public Improvement Bonds - Series 1996 (7-8) ..................
$13,617,769
551,395
1,488,640
7,888,384
1) Appropriated from
Bond Funds (008-052-9625-9001) $ (25,819)
2) Appropriated from
General Revenue (008-052-9628-9003) ( 897)
3) Appropriated from
Bond Funds (008-052-9707-9001) (14,158)
4) Appropriated from
Bond Funds (008-052-9644-9001) ( 36,119)
5) Buildings and
Structures (008-052-9575-9173) 897
6) Storm Drains (008~052-9700-9176) $ 36,119
7) Buildings (008-052-9701-9183) 25,819
8) Streets and Sidewalks (008-052-9701-9191) 14,158
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
June 15, 1998
· 98 11 H2:27
TO:
FROM:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
SUBJECT: Close Out of Accounts for Completed Capital Projects
I. Background:
II.
Capital Projects of all types have been approved by Council for
construction over the past years. These projects have included
construction in major categories for buildings, parks, streets, bridges,
sanitary sewers, water projects and storm drains.
Funding is established for each project when Council approves the
construction based on the bids for the various construction costs, as well
as extra funding for possible contingencies.
Completed projects have contingency funds remaining after final bills are
paid, because projects are completed within the established budgets.
Current Situation:
A. A number of projects have been completed and can be closed.
Remaining funds need to be transferred from the completed projects to
capital projects still under construction or to capital improvement reserve
accounts for other future construction.
The attached budget ordinance will transfer bond proceeds funding of
$39,977 to the 1996 General Obligation Public Improvement Bond account
for future appropriations.
The ordinance will also transfer remaining funding of $36,119 to the 1992
General Obligation Public Improvement Bond account for future
appropriations.
Honorable Mayor and Members of City Council
June 15, 1998
Page 2
The ordinance will also transfer $897 in remaining funding in completed
projects to the capital improvement reserve to be available for future
appropriations.
III. Recommendations:
Transfer funds from completed capital projects into appropriate accounts
as included on the accompanying budget ordinance.
Director 'of 'Finance
JDG/AFS/pac
Attachment
C:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Charles M. Huffine, City Engineer
Alicia F. Stone, Accountant
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 19, 1998
File ~60-217
SANDRA H. EAKIN
Deputy City Clerk
Evelyn Jefferson, Vice-President-Supplements
Municipal Code Corporation
P. O. Box 2235
Tallahassee, Florida 32304
Dear Ms. Jefferson:
I am enclosing copy of Ordinance No. 33886-061598 readopting and reenacting the Code
of the City of Roanoke (1979), as amended. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc;
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
H:~AGENDAgS~JUNE15.WPO
Evelyn Jefferson
June 19, 1998
Page 2
pc:
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Donald S. Caldwell, Commonwealth's Attorney
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
H:~.~GENDAg~JUNE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33886-061598.
AN ORDINANCE to readopt and reenact the Code of the City of Roanoke (1979),
as amended; and providing for an emergency.
WHEREAS, by Ordinance No. 25043, adopted April 7, 1980, this Council adopted
and enacted a new code for the City of Roanoke entitled the Code of the City of Roanoke
(1979) (hereinafter sometimes referred to as the "City Code");
WHEREAS, said Code, as amended, contains certain provisions which incorporate
by reference portions of the Code of Virginia (1950), as amended, (hereinafter "State Code");
WHEREAS, from time to time, certain of these State Code sections which are
incorporated by reference in the City Code have been amended by the General Assembly;
WHEREAS, such amendments are a matter of public record which are set forth in the
Acts of Assembly and supplements and replacement volumes of the State Code; and
WHEREAS, it is the desire of this Council that those provisions of the City Code
which adopt by reference State Code provisions shall be fully consistent with enactments of
the most recent Session of the General Assembly;
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that:
1. The Code of the City of Roanoke (1979), as amended, a copy of which is on
file in the City Clerk's Office, consisting of Chapters 1 through 36.1, each inclusive, is
hereby readopted and reenacted. Such Code amendments heretofore and hereafter adopted
shall continue to be known as the Code of the City of Roanoke (1979), as amended.
2. With respect to sections or provisions of the State Code incorporated by
reference in the City Code, Council recognizes any amendments made to such sections or
provisions of the State Code by the most recent Session of the General Assembly and hereby
expresses the intent and ordains that such amendments to sections or provisions of the State
Code incorporated by reference in the City Code shah be included in the City Code verbatim
as enacted by the most recent Session of the General Assembly.
3. Any reference in the City Code to any section, article or chapter from former
Title 15.1 of the State Code shall be deemed and construed to apply to the successor section,
article or chapter of new Title 15.2 of the State Code, comparable sections being set out in
Tables of Comparable Sections for certain Repealed and Revised Titles published in Volume
3A of the Code of Virginia (1950), as amended. Any reference in the City Code to any
section, article or chapter from former Title 58 of the State Code shall be deemed and
construed to apply to the successor section, article or chapter of new Title 58.1 of the State
Code, comparable sections being set out in Tables of Comparable Sections for certain
Repealed and Revised Titles published in Volume 10 of the Code of Virginia (1950), as
amended.
4. In order to provide for the usual daily operation of the municipal government,
an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its
passage.
ATTEST:
City Clerk.
H:~IEASURES~O-RECO.7
~ CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
WILBURN C. DIBLING, JR. FACSIMILE: 540-853-1221
CITY ATTORNEY E-MAIL:cityatty @ci.roanoke. va.us
June 15, 1998
'98
;-' WILLIA1Vf X/PAI~ONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATI'ORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Reenactment of City Code
Dear Mayor Bowers and Council Members:
Since 1982, City Council has reenacted and recodified the City Code on an annual
basis in order to properly incorporate in the Code amendments made by the General
Assembly at the previous Session to State statutes that are incorporated by reference in the
City Code. This procedure ensures that the ordinances codified in our Code incorporate the
most recent amendments to State law.
Incorporation by reference is frequently utilized in local codes to preclude having to
set out lengthy provisions of State statutes in their entirety. In addition, the technique
ensures that local ordinances are always consistent with the State law as is generally
required.
The procedure whereby a local governing body incorporates State statutes by
reference after action of the General Assembly has been approved by the Attorney General.
See Report of the Attorney General (1981-1982) at 272. I recommend that Council adopt the
attached ordinance to readopt and reenact the Code of the City of Roanoke (1979). If the
attached ordinance is not adopted, City Code sections incorporating provisions of the State
Code amended at the last Session of the General Assembly may not be deemed to include the
recent amendments and may be impermissibly inconsistent which could result in the
dismissal of criminal prosecutions under these City Code sections.
The Honorable Mayor and Members
of City Council
June 15, 1998
Page 2
With kindest personal regards, I am
WCD:f
Attachment
Sincerely yours,
Wilburn C Dibling, Jr
City Attorney
W. Robert Herbert, City Manager
George C. Snead, Jr., Director, Public Safety
The Honorable Donald S. Caldwell, Commonwealth's Attorney
A. L. "Joe" Gaskins, Chief of Police
Mary F. Parker, City Clerk
H:\COUNCIL\L-HMRECO. 7
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 19, 1998
File ~67-76
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33887-061598 establishing a policy with respect to
illumination of the Roanoke Star on Mill Mountain. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland
Boulevard, N. E., Roanoke, Virginia 24012
Brenda A. Altman, President, Mothers Against Drunk Driving, 5232 Dresden Lane,
N. W., Roanoke, Virginia 24012-8575
George C. Snead, Jr., Director, Public Safety
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
H:~AGENDAg~JUNE15.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 15th day of June, 1998.
No. 33887-061598.
A RESOLUTION establishing a policy with respect to illumination of the Roanoke
Star on Mill Mountain.
WHEREAS, on November 18, 1996, City Council voted to continue the "Keep the
Star White" campaign of Mothers Against Drunk Driving pending receipt of a report from
the Mill Mountain Advisory Committee (Committee) as to the Committee's vision for Mill
Mountain;
WHEREAS, Mothers Against Dnmk Driving's campaign involves illumination of the
Star in red whenever a traffic death in the City or surrounding region is caused by alcohol
or illegal drugs and the concomitant effort to maintain as the Star as white;
WHEREAS, by letter, dated June 1, 1998, the Committee has rendered its
recommendation as to the "Keep the Star White" campaign, and their recommendation is that
the campaign not be continued;
WHEREAS, the Committee believes that the Star, just as the United States flag,
should be a prominent, positive and unifying symbol and should represent the positive and
unifying attributes and goals held dear by the City and all of its constituents;
WHEREAS, in the opinion of the Committee, the red illumination of the Star in the
event of a traffic death is an inappropriate symbolic use of the Star; and
WHEREAS, City Council desires to adopt the policy recommended by the Committee
as to future use and illumination of the Star;
H: ~a~R-WT. AitLX. 1
THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. The Star should be a constant symbol of the positive goals and attributes of the
City and its surrounding region, and the use of the Star should focus on a positive, all
encompassing and unifying theme which uplifts the whole fabric of the City and the Roanoke
Valley.
2. The Star should not be used to support any private group's interests, goals, or
messages regardless of the perceived worth of the interests, goals or messages. Use of the
Star for such purposes would involve City Council in the impossible task of determining
which "public good" messages should be supported and which should not be supported.
3. The Star should not be displayed or permitted to be used to convey negative
messages.
ATTEST:
City Clerk.
% ~ CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
WILBURN C. DIBLING, JR. FACSIMILE: 540-853-1221
CITY A'rTORN EY E-MAIL:cityatty @ci.roanoke.va. us
June 15, 1998
J' ' 1 2:5.3
~ILLIAM~X PARSONS
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY A~FORNEYS
The Honorable Mayor and Members
of City Council
Roanoke, Virginia
Re: Use and Illumination of Roanoke Star on Mill M01~Lnt_ain
Dear Mayor Bowers and Council Members:
At the City Council meeting of June 1, 1998, Council received the report of the Mill
Mountain Advisory Committee setting out the policy and guidelines recommended by the
Committee for use and illumination of the Roanoke Star on Mill Mountain. Subsequently,
City Council referred the report of the Committee to the City Attorney with the request that
I draft a resolution incorporating the policy and guidelines recommended by the Committee.
I believe that the attached resolution complies with Council's direction.
With kindest personal regards, I am
Sincerely yours,
WCD:f
cc: W. Robert Herbert, City Manager
George C. Snead, Director of Public Safety
William F. Clark, Director of Public Works
Wilburn C. Dibling, Jr.
City Attorney
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 19, 1998
File f~60-468
Paul Murphy, Project Manager
J & W Sandblasting of North Carolina, Inc.
701 Stevenson Road
New Bern, North Carolina 28562
Dear Mr. Murphy:
I am enclosing copy of Ordinance No. 33889-061598 accepting the bid of J & W Sandblasting of
North Carolina, Inc., for exterior and intedor potable water tank painting of Grandin Court Tanks 1
and 2 and the Carroll Avenue Tank, in the amount of $161,000.00; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robed Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Chades M. Huffine, City Engineer
Ellen $. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
D. Darwin Roupe, Manager, Supply Management
Jesse H. Perdue, Jr., Manager, Water Department
H:~GENDAG~JUNEI5.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 19, 1998
File ~60-468
SANDRA H. EAKIN
Deputy City Clerk
Sam Kountoupes, President
George Kountoupes Painting Co., Inc.
661 Southfield Road
Lincoln Park, Michigan 48146
Theodore Spyros, President
Spyros Painting, Inc.
P. O. Box 2193
Pittsburgh, Pennsylvania 15230
James A. Skilton, President
Southern Corrosion, Inc.
738 Thelma Road
Roanoke Rapids, North Carolina
Gentlemen:
I am enclosing copy of Ordinance No. 33889-061598 accepting the bid of J & W Sandblasting of
North Carolina, Inc., for exterior and interior potable water tank painting of Grandin Court Tanks 1
and 2 and the Carroll Avenue Tank, in the amount of $161,000.00; and rejecting all other bids made
to the City for the work. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 15, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your bid on the
abovedescdbed project.
Ma~j F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclsoure
H ?~AGENDAgS~JU NE15.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 15th day of June, 1998.
No. 33889-061598.
AN ORDINANCE accepting the bid for the exterior and interior potable water tank painting
of Grandin Court Tanks 1 and 2 and the Carroll Avenue Tank by J & W Sandblasting of North
Carolina, Inc. of Newbem, North Carolina, upon certain terms and conditions, and awarding a
contract therefor; authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid for the exterior and interior potable water tank painting of Grandin Court
Tanks 1 and 2 and the Carroll Avenue Tank by J & W Sandblasting of North Carolina, Inc., of
Newbern, North Carolina, in the total amount of $161,000, as is more particularly set forth in the
City Manager's report dated June 15, 1998, to this Council, such bid being in full compliance with
the City's plans and specifications made therefor and as provided in the contract documents offered
said bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, ~ on its proposal made therefor and the City's specifications made therefor,
said contract to Ii~ ia ~ueh form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 19, 1998
File ~60-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33888-061598 amending and reordaining certain
sections of the 1997-98 Water Fund Appropriations, providing for appropriation of
$176,000.00, in connection with a contract with J & W Sandblasting of North Carolina, Inc.,
for exterior and interior potable water tank painting at Grandin Court Tanks 1 and 2 and
the Carroll Avenue Tank. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, June 15, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDA98MUNE15.WPD
James D. Grisso
June 19, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
D. Darwin Roupe, Manager, Supply Management
Jesse H. Perdue, Jr., Manager, Water Department
H:~AQENDAgSMUNE15.W13D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 15th day of June, 1998.
No. 33888-061598.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Water
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Water Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
ADoropriations
Capital Outlay
Water Tank Painting (1) .....................................
Operating
Capital Outlay from Revenue (2) ..............................
Retained Earninqs
Retained Earnings - Unrestricted (3) ...........................
1)
(002-056-8388-9003) $ 176,000
2)
(002-056-2178-9028) (100,000)
3) (002-3336) (76,000)
Appropriated from
General Revenue
Water Maintenance -
Painting
Retained Earnings
$ 3,941,780
176,000
$ 9,498,892
2,701,345
$29,802,753
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
JUN 11
Honorable Mayor and Members of City Council
Roanoke, Virginia
:45
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT I AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
June 15, 1998
Council Report No. 98-148
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
(~tfully subn~ed,
1:4. J~arrott, Chairman
William F. Clark
Kit B. KisE
JHP/LBC/bs
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Accountant, Contracts and Fixed Assets
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Department
June 15, 1998
Council Report No. 98-148
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT I AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/LBC/bs
Attachment: Bid Committee Report
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Accountant, Contracts and Fixed Assets
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Department
June 15, 1998
Council Report No. 98-148
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT 1 AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
Background on the subject in chronological order is as follows:
Bids. following Dro[~er advertisement, were publicly opened and read aloud by
D. Darwin Roupe, Manager of Supply Management, on May 27, 1998 at
2:00 p.m.
Four 14) bids were received with J&W Sandblasting of North Carolina, Inc. of
Newbern. North Carolina submitting the I~w bid in the amount of $161,000 and
a specified time of 105' consecutive calendar days.
There was also a quoted starting time of August/September. Paul
Murphy of J&W Sandblasting of North Carolina, Inc. was contacted and
agreed to start work on July 13, 1998 with a large crew and be finished
during the month of September. This is before cold weather and is
acceptable.
C. Pro!ect consists of the following:
Grandin Court Tank 1 is an elevated tank of 250,000 gallon capacity.
The interior is to be sandblasted from three (3) feet below the roof
compression ring up and then painted. The exterior is to be completely
painted.
Grandin Court Tank 2 is a standpipe of 800,000 gallon capacity. The
exterior and interior of this tank are to be painted.
Carroll Avenue Tank is a standpipe of 2,000,000 gallon capacity. Only
the exterior is to be painted.
II.
Current situation is as follows:
A. Pro!ect has been bi~! and contract needs to be executed.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT 1 AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
June 15, 1998
Page 2
III.
IV.
Issues in order of importance are as follows:
Bo
Compliance of the bidders with the requirements of the contract documents for
bidding.
Amount of the Iow bid.
Fundin_o of the project.
Time of completion.
Alternatives in order of feasibility are as follows:
Award a lum~ sum contract to J&W Sandblasting of North Carolin~, Inc. in the
amount of $161.000. Project to start on July 13, 1998 to paint the three (3)
potable water tanks in accordance with the contract documents as prepared by
the City Engineer's office.
Compliance of the bidders with the requirements of the contract
documents was met.
2. Amgunt of the Iow bid is acceptable.
3. Funding requirements for this project is as follows:
Bid Total
Contingency
Engineering and Inspection
$161,000
15,000
16.000
Total Required
$192.000
Funding is available as follows:
Water Tank Painting 002-056-2178-9028
From Retained Earnings
Total
$100,000
92.000
$192.000
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT 1 AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
June 15, 1998
Page 3
,,
Re!ect
1.
Time of completion would be before cold weather, which would stop
steel tank painting for the winter.
the bids and do not award a contract at this time.
Compliance of the bidders with the requirements of the contract
documents for bidding would not be an issue.
Am0vnt of the Iow bid would remain approximately the same.
Funding for the project would not be encumbered at this time.
Time of completion would be delayed until cold weather has set in. This
would mean the tanks would be out of service until they could be
finished next spring or summer.
Mo
Recommendation is as follows:
City Council concur in alternative "A" and take the following action:
Authorize the City Manager to enter into a contractval agreement, in form
approved by the City Attorney, with J&W Sandblasting of North Carolina, Inc.
of Newbern, North Carolina for Exterior and Interior Potable Water Tank Painting
at Grandin Court Tanks 1 and 2 and the Carroll Avenue Tank for the sum of
~161.000. Work shall commence on July 13, 1998 and be completed in
September, 1998. Work is to be in accordance with the contract documents
as prepared by the City Engineer's office of Roanoke, Virginia.
Transfer $100.000 from the Water Department's Tank Painting account number
002-056-2178-9028 and appropriate $92.000 from Retained Earnings to a
capital account entitled "Water Tank Painting".
C. Re!ect the other bids received.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT 1 AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
June 15, 1998
Page 4
LBC/bs
Attachment: Bid Tabulation
c: City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Manager, Water Department
TABULATION OF BIDS
EXTERIOR AND INTERIOR PAINTING
POTABLE WATER TANKS
GRANDIN COURT I AND 2 AND
CARROLL AVENUE TANKS
FOR WATER DEPARTMENT OF
ROANOKE, VIRGINIA
BID NO. 98-4-50
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on May 27,
1998 at 2:00 p.m.
· 1 ~2~!
Southern Corrosion $46,250 $84,295 $54,715 150 $185,260
George Kountoupes 65,900 113,600 60,000 120 230,000
J&W Sandblasting 50,000 72,000 39,000 105 161,000
Spyros Painting 59,800 137,880 59,800 90 257,480
Estimated Cost: ~ 145,000
Office of the City Engineer
Roanoke, Virginia
June 15, 1998
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
June 19, 1998
Sandra H. Eakin
Deputy City Clerk
File #5
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 15, 1998, Council Member Swain addressed weekly crime reports which are
published in The Roanoke Times. He advised that the circulation area of ~
Times covers Botetourt County, Roanoke County, City of Salem and Town of Vinton;
however, only crime statistics from Roanoke City are published, which is unfair to the City
of Roanoke in that it stereotypes Roanoke as an area of crime. Mr. Swain requested that
you address the matter and the Mayor invited a response from Mr. Walter Rugaber,
Publisher, The Roanoke Times.
Sincerely,
Mary F.
City Clerk
CMC/AAE
MFP:Io
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ROANOKE'S CRIME REPORT
The following incidents were reported to Roanoke police last
week. This list includes violent crimes, burglaries, and drugs.
For a complete list of incidents reported last week -- search-
able by street -- go online at www.roanoke.com/roatimes and
look under ~crime." Note that an "incident" does not necessar-~
ily mean an arrest was made, merely that Roanoke police
investigated a report.
Definitions: i~1
Burglary The unlawful entry of a structure to commit a felony or the~
Robbery The forcible taking of the property of another against his will by
violence or by putting him in fear.
Robbery 1000 BIk Orange Av NE 05/31/98 1842
Burglary of other 1500 BIk Pa~ck Rd NE 06/03/98 1738
Burglary of residence forcible 2400 BIk Howard Ay NE 06/06/98 2232
ShooUng in city 3000 BIk CrockettAv NW 05/31/98 2012
Burglary of residence 4900 BIk Cove Rd NW 05/31/98 2236
Burglary of business forcible 4400 BIk Melrose Ay NW 06/01/98 0834
Theft of auto 4400 BIk Melrose Av NW 06/02/98 0835
Malicious wounding 1200 BIk Moom~an Av NW 06/02/98 1647
Robbery from person 2500 BIk Comelt Dr NW 06/02/98 1809
Malicious wounding 3400 BIk Bennett Dr NW 06/04/98 0032
Theft of auto 1300 81k Hershberger Rd NW 06/04/98 1432
Bu~ary of residence forcible 4400 BIk Ben St NW 06/05/98 0755
Theft of auto 3100 BIk Melrose Av NW 06/05/98 0904
Burglary of residence forcible 1200 BIk Melrose Av NW 06/05/98 1624
Burglary of buslnessforctble 3100 BIk Williamson Rd NW 06/06/98 0733
Shooting into vehicle 0200 BIk West Side BI NW 06/06/98 1327
Malicious wounding 3800 61k Panorama Av NW 06/06/98 1340
Burglary of residence forcible 2600 BIk Forest Hill Av NW 06/06/98 1510
Burglary of residence 3700 BIk Shenandoah Ay NW 06/06/98 1630
Shooting in city 2000 BIk FallOn Av SE 05/31/98 2056
Shooting into vehicle 1200 BIk Jamlson Av SE 06/01/98 0151
Shooting in c~ 1200 BIk Tazewell Ay SE 06/01/98 0830
Robbery from person 1300 81k Tazewell Av SE 06/03/98 0457
Burglary of residence forcible 0700 Blk Montmse Av SE 06/04/98 1440
Burglary of business forcible 0800 61k Jamison Av SE 06/04/98 2221
Rape 0900 BIk Hl~hland Av SE 06/06/98 1804
Burglary of residence forcible 0800 61k Hi,land Ay SE 06/06/98 2142
Theft of auto 0200 BIk Campbell Av SW 05/31/98 0343
Bur~ary of res~ence fon~iM~- 1400 BIk Campbell Av SW 05/31/98 1942.
8u~lary of msidance forcible 1300 81k Watauga St SW 06/01/98 0254
Burglary of residence- 1200 BIk Chapman Av sW 06/01/98 135~
Burglary of residence forcible 2000 BIk Laburnum Av SW 06/01/98 1833
Bu~ary of residence forcible 0900 81k Patterson Av SW 06/02/98 1214.
Burglary of residence fomible 2100 61k Windsor Av SW 06/02/98 1309 ,,~
Attempt bu~ary of residence 2100 BIk Maiden La SW 06/04/98 2215
Rape 1400 BIk Chapman Av SW 06/05/98 0046
Burglary of residence forcible 2300 61k Memorial Av SW 06/05/98 0737
Robbery from pe~on 0800 BIk Campbell Av SW 06/06/98 0705"
Robbery from pe~on 0600 BIk Woods Av SW 06/08/98 0715
Theft of auto 0400 BIk Campbell Av SW 08/06/98 1626 L~
Robbery from person 1500 61k Patterson Ay SW 06/06/98 1823
SOURCE: Roanoke Poi/ce Department
*Based on 24-hour clock. Ex. 2300 i~.1 p~m.
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 22, 1998
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 15, 1998, Vice-Mayor Wyatt celled attention to the increasing number of citizen
complaints regarding weeds, and requested that the legal procedure for weed control be
published in the City Page of The Roanoke Times and RVTV Channel 3. Council Member
White stressed the importance of providing a timely response to citizens when weed
control violations are reported. The Mayor requested that Council be provided with a
status report on the Citizens' Service Center at either the July 8 or 20 Council Meeting.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
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pc:
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
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