HomeMy WebLinkAboutCouncil Actions 06-01-98ROANOKE CITY CO UNCIL
ROANOKE REDEVELOPMENT
AND
HO USING AUTHORITY
June 1, 1998
12:20p. m.
SOCL4L SER VICES
CONFERENCE ROOM
ROOM $06, MUNICIPAL NOR TH
AGENDA
Welcome. Mayor David A. Bowers.
0
Blessing. Council Member C. Nelson Harris.
LUNCH
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3. Opening Remarks. 'Chairman Willis M. Anderson.
Summary of future Roanoke Redevelopment and Housing
Authority programs. Executive Director John P. Baker.
Comments by Housing Authority Commissioners and
Council Members.
At 1:40 p.m., the meeting was declared in recess until 2:00
p.m., in the City Council Chamber.
ROANOKE CITY CO UNCIL
REGULAR SESSION
June 1, 1998
2:00p. m.
CITY CO UNCIL CHAMBER
,4 GENDA FOR THE COUNCIL
1. Call to Order- Roll Call. All Present.
Thz Invocation was delivered by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
Welcome. Mayor Bowers.
4
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, June 4, 1998,
at 7:00 p.m.
ANNOUNCEMENTS:
AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR
cmz s w}io
ll~ OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA
MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456,
MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS
A Proclamation designating the week of June 7 - 14, 1998 as United States
Army Week.
File
A Proclamation designating June 13 and 14, 1998 as Flag Days.
File #3-499
A Proclamation designating the week of June 1 - 6, 1998 as Habitat for
Hmnm~iq Week.
File
5
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CONSENT AGENDA
(Approved 7-0)
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS.
IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED
FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the Financial Planning Session of Council held on Saturday,
February 28, 1998; and the regular meetings of Council held on Monday,
March 2, 1998, and Monday, March 16, 1998.
RECOMMENDED ACTION: Dispense with the r~ding thereof and approve
File #132 as recorded.
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A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #110-132 Executive Session.
C-3
A communication from Mayor David A. Bowers with regard to a
communication from the Honorable Richard C. Pattisall, Judge, Twenty-Third
Judicial Cilrolit of V~nia. transmitting a report of the Board of EqualiTation for
the tanabl~ year July 1, 1998, to June 30, 1999, inclusive.
RECOMMENDED ACTION: Receive and file.
File #79-162
6
C-4
C-5
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A communication fi.om Gilbert E. Butler, Jr., Secretary, Roanoke City
Electoral Board, requesting an indefinite relocation of the polling place for Lee
Hi Precinct at the Covenant Presbyterian Church.
RECOMMENDED ACTION: Authorize advertisement of a public hearing to
File/t40 be held on Monday, July 20, 1998, at 7:00 p.m.
A communication fi.om G. Scott Shackelford tendering his resignation as
a member of the Mill Mountain Advisory Committee effective June 30, 1998.
RECOMMENDED ACTION: Accept the resignation and receive and file the
File #67-110 communication.
A report of the City Attorney requesting an Executive Session to discuss
and consider a matter of pending litigation, specifically a lawsuit brought against
certain spec/fie City employees, pursuant to Section 2.1-344 (A) (7), Code of
Virginia 0950), as amended.
C-7
RECOMMENDED ACTION: Concur in request for Council to convene in
File #83-132 Executive Session.
Qualification of the following persons:
Eva Darcel Walters as a member of the Roanoke Arts
Commission for a term ending June 30, 1998; and
File #15-110-230
John H. Parrott as a Commissioner of the Hotel Roanoke
Conference Center Commission for a term ending April 12,
2002.
1~. #1~-110-247
RECOMMENDED ACTION: Receive and file.
7
REGULAR AGENDA
3. HEARING OF CITIZENS UPON PUBLIC MATTERS:
ao
Request to address Council with regard to activities and programs of the
Arts Council of the Blue Ridge. Susan Jennings, Executive Director,
Spokesperson. (10 minutes)
Received and filed.
File #348
bo
Request to address Council with regard to teacher recruitment strategies
in the Roanoke City Schools. Dr. E. Wayne Hams, Superintendent of
Schools, and Faye Pleasants, Executive for Human Resources. (10
minutes)
Received and ~ed.
File #467
4. PETITIONS AND COMMUNICATIONS:
ao
A communication from the Roanoke City School Board requesting
appropriation of funds to certain school accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Adopted Ordinance Nos. 33853-060198 and 33854-060198. (7-0)
File ~d)-467
~ communication ~om the Roanoke City School Board requesting close-
out of certain completed school grant accounts; and a report of the
Director of Finance recommending that Council concur in the request.
Concurred in the request. (7-0)
File #60-467
8
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
None.
ITEMS RECOMMENDED FOR ACTION:
A report recommending transfer of funds to cover current workers'
compensation claims for fiscal year 1997-98.
Adopted Ordinance No. 33855-060198. (7-0)
Council Member White requested that the City Manager obtain
comparable information with regard to workers' compensation
claims of other Virginia localities.
Council Member Swain requested a comparison of workers'
compensation claims attributed to heart and lung disease and
those associated with bodily injuries.
File #60=63-184
A report recommending appropriation of funds in connection with
environmental issues at the City's Public Works Service Center.
Adopted Ordinance No. 33856-060198. (7-0)
File 860-183
A report recommending approval of a three-lane design in
connection with improvements to Tenth Street, N. W.
Adopted Resolution No. 3385%060198. (7-0)
File #7%514
9
A report with regard to appropriation of funds for the
Department's portion of the Public Safety System.
Adopted Ordinance No. 33858-060198. (7-0)
File #5-60-472
Sheriff
A report recommending appropriation of additional funds received
fi.om the Governor's Employment and Training Department for the
Fifth District Employment and Training Consortium.
Adopted Ordinance No. 33859-060198. (7.0)
File #60-246
b. DIRECTOR OF FINANCE:
A financial report for the month of April, 1998.
Received and fded.
File #10
A report recommending transfer of funds for Interno! Services Fund
charges.
Adopted Ordinance No. 33860-060198. (7-0)
File #60-355
A report recommending allocation of unemployment wages,
termination leave wages and ICMA funds to General Fund
department budgets.
Adopted Ordinance No. 33861-060198. (7.0)
File #18-60
l0
6. REPORTS OF COMMITTEES:
ao
A report of the Mill Mountain Advisory Committee with regard to
proposed guidelines relating to use and illumination of the Mill Mountain
Star. Carl H. Kopitzke, Chairperson.
Concurred in the recommendation and referred the matter to the
City Attorney for preparation of the proper measure. (6-0) (Vice-
Mayor Wyatt voted no.)
File #67
bo
A report of the Bid Committee recommending execution of a contract
with English Construction Company, Inc., in the amount of
$3,058,597.70, for rehabilitation of the Hunter Viaduct Phase II project;
execution of Amendment No. 4 to the City's agreement for en~neering
services with Hayes, Seay, Mattem and Mattem, Inc.; and appropriation
of funds in connection therewith. Council Member John H. Parrott,
Chairperson.
Adopted Ordinance Nos. 33862-060198
Resolution No. 33864-060198. (7-0)
File #60-278-405
and 33863-060i98 and
Co
A report of the Bid Committee recommending execution of a contract
with H. & S. Construction Company, in the amount of $443,488.25, for
consUuction of the Cove Road and Peach Tree Drive Bridge replacement
project; and U2nsfer of funds in connection therewith. Council Member
John H. Parrott, Chairperson.
..Adopted Ordinance Nos. 33865-060198 and 33866-060198. (7-0)
~ ~4~-102
do
eo
A report of the Bid Committee recommending execution of a contract
with H. & S. Construction Company, in the amount of $471,850.00, for
construction of new concrete sidewalks, entrances and curb, Phase III;
and transfer and appropriation of funds in connection therewith. Council
Member John H. Parrott, Chairperson.
Adopted Ordinance Nos. 3386%060198 and 33868-060198. (7-0)
File #57-60
A report of the Bid Committee recommending execution of a contract
with H. T. Bowling, Inc., in the amount of $1,054,305.00, for construction
of the Peters Creek Detention Basin; and transfer of funds in connection
therewith. Council Member John H. Parrott, Chairperson.
Adopted Ordinance Nos. 33869-060198 and 33870=060198. (7-0)
File #60=468
7. UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 33838, on second reading, authori~.ing the City Manager
to execute the Roanoke Valley Detention Commi~ion Service Agreement
by and among the Commission, the City of Salem, and the Counties of
Franklin, Roanoke and Botetourt, should Botetourt choose to participate,
and to execute the necessary documents providing for the sale and
conveyance of property owned by the City and commonly known as the
Roanoke City Juvenile Detention Center in Botetourt County, upon
~ term~ and conditions.
Adopted Ordinance No. 33838-060198 on second reading. (7-0)
File #30~
12
bo
Ordinance No. 33839, on second reading, mending the City Code with
regard to the regulation of swimming pools.
Adopted Ordinance No. 33839-060198 on second reading. (7-0)
File #24-256-289
do
Ordinance No. 33843, on second reading, mending and reordaining
subsection (a) of Section 22.1-44, Normal service retirement, Code of the
City of Roanoke (1979), as amended, to provide for use #fa Rule of 70
for calculation of normal retirement age for lirefighters and deputized
police officers and a Rule of 80 for calculation of normal retirement age
for all other City employees; and providing for an effective date.
Adopted Ordinance No. 33843-060198 on second reading. (7-0)
File 060-184-429
Ordinance No. 33844, on second reading, amending and reordaining
Section 22.1-3, Membersh/p generally, of Chapter 22.1, ~
R.o. tit.~0~, Code of the City of Roanoke (1979), as amended, by the
addition of a new subsection (c2) providing for a new window of
opportunity during which members of the Employees' Retirement System
may lxansfer to the Employees' Supplemental Retirement System.
Adopted Ordinance No. 33844-060198 on second reading. (7-0)
File 060-184-429
e#
Ordinance No. 33849, on second reading, permanently vacating,
discontinuing and closing an alley connecting properties located at 1911
and 1909 East Gate Avenue, N. E., identified as Official Tax Nos.
3341103 and 3341104.
Adopltd Ordinance No. 33849-060198 on second reading. (7-0)
File/PJ14
Ordinance No. 33850, on second reading, permanently vacating,
discontinuing and closing a portion of Pineland Road, S. W., located
adjacent to Official Tax Nos. 5010507 and 5010317.
Adopted Ordinance No. 33850-060198 on second reading. (7-0)
File #514
Ordinance No. 33851, on second reading, mending Section 36.1-710,
Fees generally, of Division 6, Fees, of Article VII, Administration, of
Chapter 36.1, Zolliag, of the Code of the City of Roanoke, (1979), as
amended, by the addition of a new subsection (c), to authorize refunds of
fees or charges under ce~ain justifiable circnmstances.
Adopted Ordinance No. 33851-060198 on second reading. (7-0)
File #24-51
Ordinance No. 33852, on second reading, rezoning a 2.82-acre tract of
land located at 2013 Peters Creek Road, N. W., identified as Official Tax
No. 6370306, fi.om RS-3, Residential Single-Family District, to C-2,
General Commercial Dislrict, subject to certain conditions proffered by
the petitioners.
Adopted Ordinance No. 33852-060198 on second reading. (7-0)
File #51
9. MOTIONS AND MISCELLANEOUS BUSINESS:
a. Inquin'es and/or comments by the Mayor and Members of City Council.
Council Member White commended the Planning Committee on the
success of the First Regional Conference on Community Relations
which was held on May 29, 1998, at The Hotel Roanoke.
File #11-80-110
14
The matter of scheduling a joint meeting of Roanoke City Council
and the Salem City Council was referred to the City Clerk
File #132
Inasmuch as Council Member Harris will not be present for the June
15, 1998 Council meeting which will be the last official meeting of
Council Member Parrott, Mr. Harris commended Mr. Parrot for his
years of service as a Member of Roanoke City Council.
File #80-132
The Mayor commended George C. Snead, Jr., Director of Public
Safety, for his service as President of the Local Chapter, National
Conference of Christians and Jews
File #80
bo
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HEARING OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS A TIME FOR CITIZENS TO SPEAK
AND A TIME FOR COUNCIL TO LISTEN. MATTERS REQUIRING
REFERRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
Mr. JeffArtis, 727 Highland Avenue, S. E., addressed Council with regard
to gsm~ actiw'ty in southeast Roanoke; violence among young people,
particularly in northwest Roanoke involving automatic weapons; and sale
and distribution of drugs in public housing projects. The concerns were
referred to the City Manager for response by appropriate City staff.
File #5-76-178
The Mayor requested that Council be provided with a briefing on crime in
the City of Roanoke.
File #5
CERTIFICATION OF EXECUTIVE SESSION: (6-0) (Vice-Mayor Wyatt
left the meeting following the Executive Session.)
Todd St. Clair was reappointed as n member of the Youth Services Citizen
Board for n term ending May 31, 2001.
File #5-110-304
Gary J. Foutz was appointed, as a member of th.e Roanoke Neighborhood
Partnership Steering Commnttee for a term ending November 30, 1998.
File #5..110-488
The City Attorney presented a brief'.mg with regard to an investigation .by
the City for buried drums and solid waste at the Public Works Service
Center on Courtland Avenue.
File #183
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this first day of June
nineteen hundred and ninety-eight.
WHEREAS, the United States Army was established by the Second Continental
Congress on the 14th day of June, 1775; and
WHEREAS,
the United States Army remains the primary military service to
project and establish land power in the defense of our citizens'
freedoms and our nation's security interests; and
vumy citizens of western and southwestern Virginia have served their
nation and given the ultimate sacrifice in defense of our freedoms as
members of the United States Army; and
WHEREAS, . it is proper to recognize the United States Army annually on its
birthday, and to thank those who have served and those who are
presently serving to protect our nation and its freedoms; and
WHEREAS,
all citizens of the City of Roanoke are invited and encouraged to join
the Virginia Army National Guar~ the Army Reserve and the
components of the Active Army, along with the Thomas J.
"Stonewall" Jackson Chapter of the Association of the United States
Army by participating in their display and show of today's Army at
the National Guard Armory and vicinity on Reserve Avenue during
the/D'my Birthday Weekend of June 13 and 14, 1998.
NO~, THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
t~'irginia, take pride in recognizing the United States Army on the 223rd
~tmiversary of its establishment, and do hereby proclaim June 7- 14, 1998,
throughout this great All-America City, as
UNITED STATES ARMY WEEK.
Mary F. Parker
City Clerk
David A. Bowers
Mayor
Office of the Mayor'
CITY OF ROANOKE
1'0 ltlamalioll
Given under our hands and the Seal of the City of Roanoke this first day of June
nineteen hundred and ninety-eighr
WHEREAS, by Act ~f Congress of the United States dated June 14, 1777, the first
official Flag of the United States was adopte& and
WHEREAS, by Act of Congress dated August 3, 1949, June 14 of each year was
designated ax "NA T[ONAL FLAG DA Y;" and
tf ItEREAS,
on December 8, 1982, the National Flag Day Foundation was
chartered to conduct educational programs and to encourage all
Americans to PAUSE FOR THE PLEDGE OF ALLEGIANCE as part
of the celebration of National Flag Day throughout the nation; and
WHEREAS,
by Act of Congress, dated June 20, 1985, Public Law 99-54 was
passed to have the P,4USE FOR THE PLEDGE OF ALLEGIANCE
as part of the celebration of National Flag Day throughout the
nation; and
WHEREAS,
Flag Day celebrates our nation's symbol of unity, a democracy in a
republic, and stands for our country's devotion to freedom to the rule
o fall, and to equal rights for all.
NO W,
THEREFORE, I, David ,4. Bowers, Mayor of the City of Roanoke,
Virginia, urge all citizens to pause at 7.'OO p. m. EDT on da'ne 14, 1998, for
the Eighteenth Annual National PAUSE FOR THE PLEDGE OF
ALLEGIANCE to the Flag of the United States of America, and do hereby
proclaim Sunday, June 14, 1998, throughout this great ,4ll-America City as,
,4 ITEST:
Mary F Parker
Ci~ Clerk
NATIONAL FLAG DAY.
David A. Bowers
Mayor
CITY OF ROANOKE
Given under our hands and the Seal of the City of Roanoke this first day of June
nineteen hundred and ninety-eight.
WItEREAS,
the mission of Habitat for Humanity in the Roanoke Valley,
Incorporated is to improve the lives of families in need by
providing affordable quality homes in partnership with homeowners
and volunteers for the enhancement of the community; and
WHEREAS,
families are chosen for a new Habitat home through a
non-discriminatory selection process which identifies need
willingness to partner, and ability to meet the low monthly
mortgage payments; and
WtlEREAS,
houses are built with volunteer labor and donated materials when
available to keep the cost as low as possible, and houses are
purchased by selected families at no profit or interest, with a $500
down payment and a 20 year mortgage; and families must also
assist with 400 or more hours of labor in the construction of their
house or the houses of others; and
the current estimated cost of a Habitat house is approximately
$43,000; and the program is funded by donations from individuals,
churches, businesses, foundations, organizations, and mortgage
payments from those persons purchasing Habitat houses; and
Habitat for Humanity will celebrate its 12th anniversary during the
week of June 1 - 6, 1998, with 81 houses having been constructed
in the Roanoke Valley.
NO~,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, do hereby proclaim the week of June 1 - 6, 1998, throughout this
great All-America City, as
HABITAT FOR HUMANITY WEEK.
ATTEST: .~- .....
, .,~ ~ _ '.2,
M~ F. Parer :' D~id A. Bowers
Ci~ Clerk M~or
FINANCIAL PLANNING SESSION ........... ROANOKE CITY COUNCIL
February 28, 1998
8:30 a.m.
The Council of the City of Roanoke held its Financial Planning Session on
Saturday, February 28, 1998, at 8:30 a.m., in the Buck Mountain Room, The Hotel
Roanoke & Conference Center, 110 Shenandoah Avenue, N. E., City of Roanoke, with
Mayor David A. Bowers presiding.
PRESENT: Council Members C. Nelson Harris, John H. Parrott,
Carroll E. Swain, James O. Trout, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers ................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor, Director of Real
Estate Valuation; and Robert H. Bird, Municipal Auditor.
OTHERS PRESENT: George M. McMillan, City Sheriff; Sherman A. Holland,
Commissioner of the Revenue; Kit B. Kiser, Director, Utilities and Operations;
William F. Clark, Director, Public Works; George C. Snead, Jr., Director, Public
Safety; Glenn D. Radcliffe, Director, Human Development; Barry L. Key, Manager,
Office of Management and Budget; Diane S. Akers, Budget Administrator; Deborah J.
Moses, Assistant to the City Manager for Special Projects; Jesse A. Hall, Deputy
Director of Finance; Sherman M. Stovall, Budget/Management Analyst; Phillip F.
Parks, Chief, Economic Development; and Angelita Y. Plemmer, Public Information
Officer.
The invocation was delivered by Council Member Harris.
BUDGET: The Director of Finance explained that the work session would
focus on General Fund Revenues and Expenditures (sources, financial trends,
current year status, fiscal year 1998-99 estimates) and fiscal issues facing the City
of Roanoke in future years.
Mr. Grisso stated that after reviewing the City's budget, certain financial data,
and proposed future projects, it is requested that Council consider leaving the
revenue base intact.
Mr. Hall advised that state revenue makes up a significant portion of the City's
revenue base, state changes can have a significant impact on the City's revenue,
and almost all revenues from the state require some local match. He stated that
annual growth of total General Fund revenues is 5.5 per cent for fiscal years 1992 -
1997, average annual growth over local revenues is 4.7 per cent compared to 8.3 per
cent for intergovernmental revenues, intergovernmental revenues have grown at a
higher rate over the past five years than local revenues primarily due to the
increasing cost of detention and treatment programs such as the Jail and the
Comprehensive Services Act program, and increased local revenue has been
required to provide the local match portion of certain increased state mandated
programs such as the Comprehensive Services Act program.
Mr. Hall explained that 93 per cent of the City's revenue source comes from
local taxes; i.e.: General Property 56.4 per cent, All Other - 6.9 per cent,
Food/Beverage - 5.1 per cent, BPOL - 8.4 per cent, Utility Consumer - 9.3 per cent,
and Sales - 13.9 per cent. He advised that in recent years the state has mandated
two changes with regard to the Business License Tax, i.e.: The City was required
to adopt a model ordinance in 1997 and in 1998 the City was mandated to eliminate
the issuance fee from the Business License Tax which reduced the City's revenue.
He called attention to current discussions to eliminate the personal property tax
structure; and over the past several years, changes have occurred at the State level
which affect the local tax structure.
Mr. Hall reviewed the following revenue highlights in regard to local taxes:
*The City of Roanoke has enjoyed a strong local economy with Iow
inflation since the early nineties.
*Local taxes have increased at an average rate of 4.6 per cent over the
past five years.
*Several tax initiatives have been implemented during this period to
fund specific programs.
*Real estate tax rate has been reduced during this period from $1.25 to
$1.22 per $100 of assessed value to provide relief to homeowners.
*Proposed legislation relating to certain local taxes will most likely
have a financial impact on the City.
*Some local tax revenue growth trends are expected to decline for
fiscal year 1999.
2
Mr. Hall stated that the inflation rate over the past six years has been three per
cent.
There was discussion with regard to comparing the types of services that the
City is required to deliver with those services required of surrounding jurisdictions.
Also, it was suggested that there be a review of the demands placed on the $1.22 per
$100.00 of assessed value on the City's real estate tax compared to the demands
placed on the real estate tax collected by neighboring localities.
BUDGET-LEGISLATION: Council Member White requested a briefing on
House Bill 599 as to how the legislation will affect the City of Roanoke.
(See Budget and Financial Planning Work Session Notebook, Pages 2 - 6, on file in
the City Clerk's Office.)
Mr. Grisso reviewed revenue highlights - local taxes, and pointed out that
fiscal year 1998 revenue is on target with the budget; and the fiscal year 1999
estimate is based on an increase in property valuation due to reassessments and
new construction. He stated that assessment growth does not directly translate into
revenue growth; and tax rate reduction, tax freeze or exemption programs and
uncollected revenue cause revenue growth to be less than assessment growth. He
advised that the Elderly/Disabled Homeowner Tax Relief program was amended by
Council, effective July 1, 1998, the income limit/net worth increased from
$26,000~575,000 to $27,000~580,000, and the total cost of tax relief for fiscal year 1999
should increase somewhat due to the higher limits; and annual cost of tax relief for
fiscal year 1999, including the real estate tax rate reduction from $1.25 to $1.22 from
fiscal year 1994 to fiscal year 1998 is $1,095,402.00, with tax relief programs totaling
$699,890.00, for a total annual cost of tax relief to the City of $1,795,292.00.
(See Budget and Financial Planning Work Session Notebook, Pages 6 - 11.)
BUDGET-TAXES: Council Member Swain requested information on the
revenue impact as a result of the Elderly/Disabled Homeowner Tax Relief program,
effective July 1, 1998, as a result of the increased limits. ($27,000/$80,000)
Mr. Hall reviewed the following revenue highlights - local taxes regarding the
personal property tax:
*Personal property taxes have been the strongest performing local tax
revenue source in recent years due to rapidly increasing vehicle values
and more focused assessment and collection methods.
3
*Personal property tax revenue growth decreased from 9.74 per cent in
fiscal year 1996 to 4.35 per cent in fiscal year 1997. This is the most
significant decline in growth in several years.
*Governor Gilmore's no car tax proposal will most likely increase the
cost of administration of the program.
*Sales tax is under-performing the budget for fiscal year 1998. Fiscal
year to date growth over prior year revenue is .56 per cent.
*Growth of the New River Valley shopping region and Wal-Mart
Superstores in Salem, Giles, Rocky Mount, and Martinsville may be
impacting Roanoke as a regional shopping destination.
*Utility tax is slightly ahead of the budget for fiscal year 1998 due to a
warm summer in 1997.
*Business, Professional, Occupational License Tax is economy
sensitive - there have been recent years of significant growth, but also
years of zero or negative growth.
*Primary factors influencing positive growth:
-Strong economy and economic development over recent
years; and
-Focused efforts by the City and Commissioner of the
Revenue to perform audits and assess all businesses
equitably - business license auditor position was added
several years ago.
*Statewide "model" BPOL ordinance was adopted for fiscal year 1997.
City Council amended the ordinance for fiscal year 1998 to eliminate
the filing fee for businesses with gross receipts exceeding $100,000.00.
This will reduce BPOL revenue by approximately $125,000.00
*Fiscal year 1998 revenue is expected to exceed budget.
*Primary factors influencing growth with regard to the Prepared Food
and Beverage Tax are:
-Economic cycles - periods of growing economy produce
growth in meals taxes.
4
-Economic development stimulates entertainment and
restaurant growth that attracts residents and non-
residents to spend discretionary income in Roanoke.
*Cable Television Franchise tax has grown more than 100 per cent
since 1991 due to expansion of subscribers and increased subscriber
rates.
Mr. Hall advised that state revenues are growing at a significantly faster pace
than local revenues which means that the City is losing some discretionary control
over local dollars, a lower inflation rate will keep growth down, and regional
competition is having an impact on the City's status as a regional destination.
BUDGET-TAXES: Some Members of Council requested a report on potential
new sources of revenue to increase the City's revenue tax base; whereupon, the City
Manager advised that information will be compiled for review by Council.
Ms. Akers reviewed source of general fund expenditures and expenditure
highlights. She pointed out that 25.2 per cent of total expenditures goes to the local
share of education, 23 per cent of total expenditures for public safety, 14.2 per cent
for public works, 13.8 per cent for health and welfare, 6.3 per cent for general
government, 5.9 per cent for debt service, 4.7 per cent for transfers, 6.8 per cent for
all other which includes Parks, Recreation and Cultural, Judicial, Community
Development and Miscellaneous. It was explained that General Fund expenditures
are monitored monthly by both department managers and the Office of Management
and Budget; as of December 31, 1997, 50.62 per cent of the budget had been
obligated; and most expenditures are on target for the fiscal year. She reviewed the
General Fund revenue increase for fiscal year 1999 in the amount of $6,245,501.00
to be allocated as follows:
City Schools
State Targeted and Local Match
Maintenance of Effort
Priority Items
$1,411,975.00
1,341,336.00
576,716.00
2,915,474.00
Ms. Akers also reviewed an analysis of expenditure increase and an analysis
of the City School Budget.
(See Budget and Financial Planning Work Session Notebook, Pages 19 - 31.)
5
BUDGET-POLICE DEPARTMENT: Council Member Swain inquired as to what
consideration has been given to establishing police substations; whereupon, the
City Manager advised that the new Chief of Police will assess the matter with a
report to Council.
BUDGET-POLICE DEPARTMENT: Vice-Mayor Wyatt requested that the new
Chief of Police investigate the feasibility of applying for a Federal grant to provide
funds to purchase a mobile police unit substation, complete with computer terminal
at a cost of approximately $55,000.00. She advised that such a facility is used by the
City of Philadelphia.
BUDGET-CITY EMPLOYEES: Vice-Mayor Wyatt requested the following
information: salary comparison, benefits package, and proposed salary increases
for local government employees in all of the surrounding Roanoke Valley localities.
Mr. Stovall reviewed the following unfunded School budget priorities, in the
amount of $225,000.00:
*Additional teacher scale raise of .1 per cent
*Expanded teacher planning time at four elementary schools
*Implementation of employee sick leave incentives
*Additional contract time for school nurses.
years:Mr' Grisso reviewed the following fiscal issues facing the City in upcoming
*City Council authorized $39.03 million of General Obligation bonds as
approved in the November 1997 Referendum to be issued on or after
January 1, 2000.
*$13.01 million of the authorized amount was issued in December 1997
with the remaining $26.02 million to be issued in fiscal year 2000 with
the first payment due in fiscal year 2001.
*Debt capacity resulting from the retirement of outstanding debt
increases very slowly after the issuance of the $26.02 million in fiscal
year 2000.
(See Budget and Financial Planning Work Session Notebook, Pages 32 - 35.)
6
At this point, 10:15 a.m., Council Member Harris left the meeting.
BUDGET-ROANOKE VALLEY RESOURCE AUTHORITY: Mr. Kiser reviewed a
report on elimination of the tipping fee credit and increased expense for trash
disposal. He pointed out that approximately 48,000 tons per year of trash is
disposed of through the Roanoke Valley Resource Authority (RVRA) at the City of
Roanoke's expense; current rate and fiscal year 1999 projected governmental
disposal rate at the RVRA is $53.00 per ton; and after a tipping fee credit of $3.00 per
ton, the net rate to the City for fiscal year 1998 is $50.00 per ton; RVRA has advised
the member jurisdictions, viz: Roanoke City, Roanoke County, and the Town of
Vinton, that the tipping fee credit will be reduced effective June 30, 1998, to $2.00 per
ton and probably will be eliminated effective June 30, 1999; tipping fee credit was
established by RVRA using funds transferred to RVRA from its predecessor,
Roanoke Valley Regional Solid Waste Management Board, in the amount of
$3,164,084.80 on or about September 30, 1993; and total credit through December
is:
Roanoke City
Roanoke County
Town of Vinton
$1,710,006.00
1,225,852.00
114,249.00
$3,050,107.00
It was explained that the tipping fee credit fund is rapidly being depleted; loss
of $1.00 per ton credit will result in annual expense for trash disposal to increase by
approximately $48,000.00 in fiscal year 1999 and an additional $96,000.00 in fiscal
year 2000, for a total increase of $144,000.00 in fiscal year 2000 over fiscal year 1998;
and the result of the proposal to the City of Salem, which could result in a reduction
of $3.00 - $5.00 to the member jurisdictions, may not be known until the summer or
early fall months.
In conclusion, Mr. Kiser advised that the fiscal year 1999 budget needs to
include an additional anticipated expenditure of $48,000.00 for trash disposal and
anticipate a further additional amount of $96,000.00 in fiscal year 2000.
(See Budget and Financial Planning Work Session Notebook, Exhibit B-1 and B-2.)
BUDGET-WATER RESOURCES-TAXES: Mr. Kiser reviewed water rates and
advised that a periodic review and adjustment of service charges is a prudent
business practice; Members of Council have suggested that water and sewage rates
be reviewed as a part of the fiscal year 1998-99 budget study; water rate adjustments
7
were last approved on June 24, 1991, to pay for a capital improvement program
estimated to cost $31,772,410.00 in 1990 dollars and five years of annual operating
costs estimated to escalate at four per cent annually; and the water facilities major
capital improvement program has been completed.
Mr. Kiser further advised that a ten per cent increase in water charges phased
in at five per cent effective July 1, 1998, and five per cent effective July 1, 1999,
would have the following net effect:
Produce an additional $870,000.00 annual revenue to the Water Fund,
sufficient to prevent the deficit projected to occur within five years as
well as being a step toward making up the revenue to be lost as
Roanoke County cuts back on its usage under the bulk water sale
contract. Bulk water rate to neighboring jurisdictions with whom the
City has contracts also increases with the City customer rate increase.
A ten per cent increase in water rates would have the following impact on the
typical monthly residential bill:
Current
After Adjustment
Compare to State Average
$6.03 $ 6.63 $15.69
In conclusion, Mr. Kiser requested that Council consider a ten per cent
increase in water fees and charges phased in over two years, e.g. five per cent
effective July 1, 1998, and five per cent effective July 1, 1999, as part of Council's
deliberation for the fiscal year 1999 budget.
(See Budget and Financial Planning Work Session Notebook, Exhibit B-3 - B-8.)
Mr. White requested that the City Manager review market rate pricing for water
and sewer service which could provide a source of revenue to the City. Vice-
Mayor Wyatt suggested that the City Manager review other items such as the
prepared food and beverage tax and E-911 tax, etc., which will help to provide an
overall picture of market rate pricing.
BUDGET-WATER RESOURCES-SEWERS AND STORM DRAINS-TAXES:
Mr. Kiser reviewed sewage rates and advised that a periodic review and adjustment
of service charges is also a prudent business practice; Members of Council have
suggested that water and sewage rates be reviewed as part of the fiscal year 1998-99
budget study; sewage rate adjustments were last approved on December 28, 1993,
with rates phased in over three years, e.g. 16 per cent the first year, 14 per cent the
second year and 14 per cent the third year; the typical residential expense increased
8
from $6.47 to $9.80; the rate increase was for the purpose of funding $15,770,000.00
as the City's then share of the sewage facilities expansion program, plus provide
$650,000.00 annually for existing pipeline maintenance and $350,000.00 annually for
increased plant operations and maintenance expenses; the sewage facilities
expansion program is on-going and the City's share is now estimated to be
increased from the 1993 estimate of $15,770,000.00 to $25,000,000.00 in 1998 dollars;
and the increase in cost is due to inflation, more capacity at the sewage treatment
plant and lowering the depth of the interceptor pipelines to avoid siphons at stream
crossings.
Mr. Kiser further advised that a ten per cent increase in sewage charges
phased in at five per cent effective July 1, 1998, and five per cent effective July 1,
1999, would have the following net effect:
Produce an additional $730,000.00 annual revenue to the Sewage Fund,
sufficient to offset, over time, the deficit which is anticipated to begin
next year and provide funding to continue the sewage pipe replacement
and maintenance program.
A ten per cent increase in sewage rates would have the following impact on
the typical monthly residential bills:
Current
After adjustment Compare to state averaqe
$9.80 $10.78 $19.56
Mr. Kiser explained that after a ten per cent increase in sewage and a ten per
cent increase in water rates, the total monthly charge for water and sewer service
would be less than one-half of the State average.
In conclusion, Mr. Kiser requested that Council consider a ten per cent
increase in sewage fees and charges phased in over two years, e.g. five per cent
effective July 1, 1998, and five per cent effective July 1, 1999, as part of Council's
deliberation for the fiscal year 1999 budget.
(See Budget and Financial Planning Work Session Notebook, Exhibit B-9 - B-13.)
BUDGET-POLICE DEPARTMENT-FIRE DEPARTMENT: Mr. Snead advised that
in order for Public Safety to continue to provide a high level of service to citizens
and businesses, quality facilities, functional fleet and technology enhancements
must be provided; facility infrastructure improvements and enhanced technology
capabilities are the most needed Public Safety enhancements; the Long Range
Facilities Master Plan identifies the need for improvements for additional space for
9
the Police Department as the number one city space priority; the Long Range
Facilities Master Plan indicates that the Police Department's current office space
needs are 60,000 square feet of functional floor space; and the Master Plan also
indicates that the present police building is not structurally suited for rehabilitation
and is cost prohibitive to bring into compliance with the Americans with Disabilities
Act.
It was further advised that the approved five-year Capital Improvement Plan
funds 3.94 million dollars to acquire the former IBM Building (on Campbell Avenue),
to renovate the existing two floors and to add a third floor to the building, which
capital project will create approximately 30,000 square feet for the Police
Department, meeting 50 per cent of its space needs; and in addition, capital
resources in future bond referendums will be considered to meet the total space
needs of the Police Department.
It was explained that the Roanoke Valley Society for the Prevention of Cruelty
to Animals has notified Roanoke City, Roanoke County, Botetourt County, Craig
County and the Town of Vinton that it wishes to sever its relationship with the
municipalities regarding animal control and euthanasia services; a regional team of
administrators and animal control staff will develop options for an animal control
facility and determine options which are considered to be in the best interest of the
City; the SPCA is scheduled to complete its construction project on the Humane
facility in March 1999; the present facility will be available for the City's use until
long range plans can be finalized and approved by City Council; and, in the interim,
there may be a minor impact on the fiscal year 1998-99 budget.
It was noted that the current five year Capital Improvement Plan funds one
Fire/EMS station ($870,000) to be located along Peters Creek Road in southwest City;
the preferred site is City-owned property across Peters Creek Road from the current
location of the leased number four fire station; and a report to engage an
architectural/engineering firm will be presented to Council in March 1998.
Mr. Snead advised a key financial issue is the need for an improved jail
records management and information system, which technology enhancement has
been included in Public Safety automation projects; funding for the jail records
management system will come from excess revenues from the Sheriff's recovered
costs account from housing contract prisoners which will be available for
appropriation prior to June 30, 1998; and Sheriff McMillan is also willing to expand
the prisoner work force programs to provide more labor support for public works
projects in the City.
10
Mr. Snead explained that Public Safety Automation Projects include Police
Records Management System, Computer-Aided Dispatch System, and mobile data
terminals in public safety vehicles; projected costs have been determined for
automation projects and funding sources, including recent expansion of E-911 tax,
CIS retained earnings, and potential grants have been identified; and until actual
bids are received on the automation projects (late spring or early summer 1998),
actual costs are not available.
It was advised that the Roanoke City/Roanoke County cooperative trunked
radio project has been approved by both City Council and the County Board of
Supervisors and funded at 6.9 million dollars; purchase orders on the equipment
have been issued and the system is projected to be operational in late fall or early
winter 1998; and system acceptance testing will take place in December 1998
through February 1999.
In conclusion, Mr. Snead explained that funding for a new police building and
a new fire station is available from the Capital Improvement Plan; although funding
is not currently identified to meet certain needs in the area of an animal control
facility, there is time to evaluate options and to develop a funding mechanism, as
well as the potential to continue to operate an animal control facility at the current
site; and funding options exist for key Public Safety technology improvements.
(See Budget and Financial Planning Work Session Notebook, Exhibit B-14 - B-16.)
At 11:00 a.m., Council Member Parrott left the meeting.
BUDGET-HOUSING/AUTHORITY: Mr. Clark reviewed the neighborhood
revitalization strategy, and advised that strategy to address the conditions of
housing in the City's older neighborhoods was called for in the Mayor's 1997 State
of the City Address; a team of key City staff and the Executive Director of the
Roanoke Redevelopment and Housing Authority proposed a process for developing
a strategy which was shared with City Council in a communication dated October
27, 1997; the proposed strategy was shared with leaders of various organizations
at a meeting, which was held on November 14, 1998; reaction from representatives
was favorable and a coordinating committee was established to help guide the
process at a follow-up meeting on November 2, 1997; the first meeting of the
Roanoke Neighborhood Revitalization Strategy Coordinating Committee was held
on November 21, 1997; and Committee members agreed to establish eight working
groups focused on the following functional areas: (1) housing; (2) economic
development; (3) social and human services; (4) transportation; (5) community
development/infrastructure; (6) public safety and crime prevention; (7) education;
and (8) leadership development.
11
It was further advised that eight functional working groups have been meeting
actively over the past two months to review existing plans and studies, primarily City
Council's recent visioning process and the 1994 Enterprise Community Grant
application, and to begin the process of identifying strategies to address identified
problems; emphasis is on identifying strategies that are tangible and realistic and
can be accomplished within a fiVe-year time frame; and the Coordinating Committee
and working groups are currently planning on holding forums to obtain additional
public input regarding needs and proposed strategies during the months of February
and March.
Mr. Clark explained that no action is necessary at this time, and it is
anticipated that budget requests to fund identified strategies will be submitted as a
part of the 1998-99 budget process.
(See Budget and Financial Planning Work Session Notebook, Exhibits B-17 - B-24.)
BUDGET-PARKS AND RECREATION: Mr. Clark reviewed the Roanoke City
Comprehensive Parks and Recreational Master Plan, which is a key element in
meeting the recreational needs for residents of and guests to a community; to be
successful, the Plan must be a citizen-driven guide that will be used, not only to
assess the existing park system, but also to determine what recreational facilities
and programs are needed, where they should be located, and when they should be
provided; thus, the purpose of the document is to map out a plan of action for
addressing City-wide recreational needs over an established period of time; in 1982,
Council adopted the City's current Comprehensive Parks and Recreation Plan known
as "Roanoke Parks Today and Tomorrow"; the planning document has been a
valuable tool in guiding Roanoke's Parks Improvement Program for the past 16
years; and the City has effected improvements at 50 of the existing 68 park sites,
which resulted in an $8.5 million investment in the City-wide park system.
It was further advised that the 1982 Plan served the City well, however, many
new issues have recently emerged which were not included in the previous plan,
such as the future use of Victory Stadium and the impending development of
greenways; consideration must be given to the changing demographics of the area,
along with increasing emphasis on maximizing the local recreational resources for
citizens and visitors of Roanoke; the City's Comprehensive Development Plan,
"Roanoke Vision" and the "Vision" update recommended that the Parks Plan be
updated in order to better evaluate and identify priority projects; Victory Stadium will
be an important element of the City-wide plan, and given the finite resources, it is
critical that this facility be evaluated in the context of the entire parks and recreation
system; the Citizens Advisory Committee will be appointed by the City Manager and
shall include leaders from the neighborhoods, recreation clubs and schools,
representatives from the senior and handicapped population, greenway proponents
12
and professionals from the fields of planning, architecture or engineering; the
Project Team will be composed of Citizens Advisory Committee Member(s), Parks
and Recreation Department staff and representatives from the public schools, Fifth
Planning District Commission, Engineering and Planning Departments, and the
Office of Management and Budget; and a variety of technical teams will also be
assembled to focus on specific issues related to developing the plan.
It was explained that tasks needed to generate the Comprehensive Parks and
Recreation Master Plan for the City of Roanoke include the following:
Compile, review and interpret the demographic trends of the City of
Roanoke, i.e. socioeconomic characteristics, age and sex distribution,
income and educational levels, and occupation groups;
Analyze and inventory in both text and map the existing public, quasi-
public, private and school-based park and recreation facilities in
Roanoke;
Coordinate a City-wide needs assessment to determine current and
projected demands for park and recreation facilities and programs;
Analyze and explain the present and future needs for recreation
programming and facilities;
Present the final draft report to the Citizens Advisory Committee for
further review and input; and
Prepare the Comprehensive Parks and Recreation Master Plan in final
form and present the Plan to the Roanoke City Planning Commission
and Roanoke City Council for review, approval and adoption.
In conclusion, it was advised that the goal of the Comprehensive Parks and
Recreation Master Plan is to establish a preferred course of action for immediate and
future decisions relative to makin,g_ improvements to facilities and programs so as
to meet the needs of Roanokes citizens and guests; the effort required to
successfully complete the City-wide plan utilizing City staff and community
volunteers will be a challenging process; and the Parks and Recreation Department
is confident that the results of the process will clearly reflect Roanoke's progressive
emphasis on and commitment toward providing and maintaining safe, quality,
recreational sites and opportunities for all persons who live in or visit the City.
(See Budget and Financial Planning Work Session Notebook, Exhibit B-25 - B-36.)
13
BUDGET-BUILDINGS/BUILDING DEPARTMENT-CITY PROPERTY: Mr. Clark
reviewed fund appropriations for Building Maintenance and advised that the Building
Maintenance Department is responsible for maintaining City facilities except City
Schools and the Airport, with a Facilities Maintenance Budget of $528,000.00;
approximately $60,000.00 is used for facilities upgrades and remodeling, and the
balance is used for preventive maintenance and repairs of equipment and facilities;
the recommended amount set aside from various sources in the maintenance
industry is 1.5 per cent to 2.0 per cent of the total value of assets; assets of City
facilities are estimated to be valued at $300 million dollars, which would mean an
appropriation of 4.5 to 6 million dollars; deferred maintenance has grown throughout
the years as funding is required for emergency breakdowns and to comply with
various State and Federal laws; it is estimated that deferred maintenance will grow
six per cent annually at the present rate; and $250,000.00 of Capital Funds and
CMERP funds of $1,213,704.00 were budgeted in FY 1997-98 for facilities
maintenance which is not adequate to keep pace with emergency and planned
maintenance.
It was explained that aging equipment is less energy efficient and is unreliable
causing more breakdowns and emergency repairs; aging facilities cannot be
maintained in an aesthetically pleasing and useful condition without updating
plumbing, roofing, painting and electrical service on a planned maintenance
schedule; funding is not adequate for a planned schedule of maintenance, and
maintenance is often deferred until it becomes an emergency.
Mr. Clark advised that important issues include aging equipment and facilities
that deteriorate for lack of painting, roof leaks, cost of repairs increase to meet
architectural standards for historical buildings; facilities need to be modernized to
meet changing interior design utilizing current trends in carpets, lighting, floor and
wall appointments; addressing long range environmental concerns as to the removal
of all asbestos in facilities, meeting clean air standards by upgrading air
conditioning units to prevent leaks into the ozone, more effective and reduced
energy usage in lighting such as replacing light ballasts containing PCB and more
energy reducing light tubes, and addressing underground storage tanks to meet
ever-changing laws; moving from "breakdown" emergency maintenance to planned
maintenance, because often work is not done until severe damage has occurred
creating more expensive repairs such as repairing leaking roofs, moisture
penetrating through walls and ruining ceilings, plaster and carpets; units break more
frequently, often at times when employees or services are not scheduled to be
working; and careful planning cannot be utilized to make better use of funding,
therefor, patchwork becomes the norm.
14
In conclusion, Mr. Clark explained that everything in the building industry has
a "life expectancy"; i.e.: roofs - 11 years, air conditioning units - 15 years, carpet
and wallpaper - 8 years, etc.; frequently, the City is unable to maintain such
schedules to replace equipment and modernize facilities due to resource limitations;
all too often City staff is performing breakdown repairs rather than preventive
maintenance; and in recent years the City has begun to increase funding for
facilities maintenance, and it is necessary to continue efforts to protect the public
investment in the City's capital facilities.
(See Budget and Financial Planning Work Session Notebook, Exhibit B-37 - B-68.)
BUDGET-FLEET MAINTENANCE FUND: Mr. Clark presented a report on Fleet
Replacement funding and advised that the Fleet Management Department currently
owns 738 various types of motorized units that receive funds for replacement in the
General Fund budget; Fleet Management replacement funding for the previous six
years has averaged approximately 1.8 million dollars; five years ago, $650,000.00
was funded in Fleet Management's operating budget, and each year, the account has
increased by $75,000.00, with a current fiscal year 1997-98 budget of $1,025,000.00;
the Capital Maintenance and Equipment Replacement Program (CMERP) has
supplemented replacement funds on an average of $1.1 million to $775,000.00
annually during the previous five years; and maintenance of vehicle expenditures,
excluding labor and overhead, have averaged approximately $573,039.00 annually.
It was pointed out that the current average life per vehicle according to
industry standards is 9.75 years; replacement value of the 738 various types of
motorized units is $22,250,000.00; funds needed on an annual basis to replace
equipment in a timely manner should be $2,282,051.00; and current replacement
funding levels are insufficient for timely replacement of the City's fleet.
In conclusion, Mr. Clark advised that current equipment replacement funds
need to be increased to allow using departments to perform the necessary
community programs in a cost-effective manner as set forth by their department
goals and objectives and to reduce maintenance expenditures on repairs to non-
effective equipment. He stated that recommending no equipment during any budget
year would cause an estimated 20-25 per cent increase in additional maintenance
funds annually to maintain a safe and efficient fleet for City departments.
(See Budget and Financial Planning Work Session Notebook, Exhibits B-69 - B-72.)
BUDGET-HUMAN DEVELOPMENT-YOUTH: Mr. Radcliffe reviewed a report on
the Comprehensive Services Act and advised that in 1992, the Comprehensive
Services Act for At-Risk Youth and Families (CSA) was enacted by the General
Assembly of Virginia; the Act created a collaborative interagency system of services
15
and funding which is child-centered, family-focused, and community-based when
addressing the strengths and needs of troubled and at-risk youths and their families;
the CSA required the consolidation of eight categorical funding streams from the
Departments of Social Services, Education, Youth and Families, and Mental
Health/Mental Retardation and Substance Abuse Services into a State Funds Pool
which is distributed on a formula basis; the purpose of CSA is to provide greater
flexibility in the use of funds to purchase services and to place authority for making
program and funding decisions at the community level; and CSA State Funds Pool
is expended for public or private residential or non-residential services for the
targeted population of troubled youth and their families.
It was further advised that the Comprehensive Services Act fiscal year 1997-98
projected net expenditures total $6,628,329.00; projected fiscal year 1997-98 net
expenditures indicate a decrease of 7.07 per cent from net expenditures of fiscal
year 1996-97; expenditures for the CSA program since its inception in 1993 have
ranged from $4,597,576.00 in 1993-94, to $7,132,488.00 in 1996-97; and youth served
have ranged from 378 in 1994-95 to 446 in 1996-97; during the 1997 budget process,
the General Assembly added a requirement that all localities must incorporate
utilization review of placements utilizing CSA funds in order to be considered for
supplemental funding; the Roanoke Interagency Council (RIC) has assessed
Roanoke's CSA utilization management needs and is proceeding to develop and
implement a utilization management system; the RIC has developed a Request for
Proposal for the development and implementation of long-term utilization
management and anticipates that a contract award will be made in March; the goal
of utilization management is to provide mechanisms for the appropriate placement
and delivery of services to youth and families at the best cost possible; and the
long-term impact will be better identification of services needed and development
of services, as needed, to contain and reduce placement costs.
In conclusion, Mr. Radcliffe explained that changes in the way local CSA
programs are administered to improve program accountability, through a utilization
management process, will have to be made; the Roanoke Interagency Council has
begun the process to examine the present operation of the Comprehensive Services
Act; the RIC has also developed a Request for Proposal to contract for a vendor to
provide utilization management resources, to assist agency staff in the utilization
management process, and to develop the technological system to monitor utilization
management processes, as well as to provide for the required reports for operation
of the CSA program; the goal of the utilization management process to be developed
is to deliver the most appropriate, least restrictive services at the best possible cost;
and the long- term impact of the utilization management process is the planning and
development of locally based services to reduce the need to place youth in costly
programs located out of the community.
16
(See Budget and Financial Planning Work Session Notebook, Exhibit B-73 - B-74.)
BUDGET-HUMAN DEVELOPMENT: Mr. Radcliffe reviewed matters regarding
Welfare Reform and advised that the City of Roanoke implemented Welfare Reform
in October, 1997; those welfare recipients who are physically and mentally able must
work either in the private sector or in Community Work Experience; and the
problems for families on welfare are larger than Welfare Reform and include the
following: where are the jobs and what do they pay, what skills are required, can
heads of households with small children access the jobs and still meet society's
requirement of protection and education of children, and what role does the whole
community play in assuring that resources are available to help families with
protection and education.
Mr. Radcliffe reviewed the Virginia Institute for Social Services Training
Activities (VlSSTA), and advised that VlSSTA is a collaborative effort between the
Virginia Department of Social Services and Virginia Commonwealth University;
currently, four regional training centers exist throughout Virginia: Southwest Area
Training Center located in Scoff County, Northern Virginia Area Training Center
located in Fairfax, Eastern and Central Training Center located in Hampton, and
Piedmont Area Training Center located in Montgomery County; the Virginia
Department of Social Services (VADSS) has requested the Roanoke City Department
of Social Services to consider taking over the Piedmont Area Training Center for the
VlSSTA program and relocating the office and staff to Roanoke City; and Roanoke
area training sessions would be held in the local training room, which would bring
regional participants to the area on a regular basis and could generate an economic
bonus for Roanoke City.
With regard to Juvenile Detention Home expansion, Mr. Radcliffe advised that
the projected opening date is July 2000; the City is continuing with its plans to
construct 22 additional beds and to renovate the existing 21 beds; discussion with
the Counties of Franklin and Roanoke and the City of Salem are ongoing to add 38
beds to the Roanoke City facility based on the identified needs of those
jurisdictions; and the inclusion of the jurisdictions of Franklin and Roanoke
Counties and the City of Salem will have a construction and operational cost
reduction for the City of Roanoke.
(See Budget and Financial Planning Work Session Notebook, Exhibits B-75 - B-77.)
BUDGET-ECONOMIC DEVELOPMENT: Mr. Sparks presented a report on
economic development and advised that Capital Fund Undesignated Interest
Earnings has been the primary source of funding for economic development
projects; the Community Development Block Grant Fund has been another source
of funding for economic development projects; the Commonwealth of Virginia
17
Governor's Opportunity Fund has provided a total of $460,000.00 for two projects,
$350,000.00 for Vitramon and $110,000.00 for Maple Leaf Bakery U.S.A.; the
Commonwealth of Virginia Transportation Board's Industrial Access Funds have
provided approximately $1.3 million for street development at the Roanoke Centre
for Industry and Technology (RClT) since 1982; $8.0 million in net revenue has been
generated by the businesses at RCIT since November of 1991; and $1.7 million of net
annual tax revenue is generated each year at RCIT.
It was explained that cost of development at RCIT has increased significantly,
with costs as high as $50,000.00 per acre for primary grading, and a 20-acre tract
would cost $1.0 million; RCIT has only 100 acres left for development;
redevelopment will increasingly become a priority with development costs ranging
from $$0,000.00 - $75,000.00 per acre; and the Bureau of Economic Analysis, U. S.
Department of Commerce, indicates that the Machine and Tools tax will level off in
the City this year.
In conclusion, Mr. Sparks advised that an economic development investment
strategy should be established to fund current and future development/
redevelopment, the purpose of which would be to provide an adequate, reliable and
ready source of funds to facilitate future development/redevelopment in the City of
Roanoke; and the funds could be used as follows:
acquisition of property,
site preparation,
expansion of public infrastructure,
human development (job training), and
any other project requirement not otherwise prohibited by law.
(See Budget and Financial Planning Work Session Notebook, Exhibits B-78 - B-80.)
BUDGET-VISION STATEMENT: Council Member Swain requested that Council
be provided with a status report on the visioning process which started
approximately two years ago.
There being no further business, the Mayor declared the Financial Planning
Session adjourned at 12:30 p.m.
ATTEST:
APPROVED
Mary F. Parker
City Clerk
18
David A. Bowers
Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
March 2, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, March 2, 1998, at 12:15 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Re~lular Meetin~ls, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris and Mayor David A. Bowers .......................................... 5.
ABSENT: Council Members John H. Parrott and Carroll E. Swain .............. 2.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; and Mary F. Parker,
City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess to be reconvened in
the Emergency Operations Center Conference Room, Room 159, Municipal Building,
for a joint meeting with the Vinton Town Council.
A joint meeting of the Roanoke City Council and the Vinton Town Council was
called to order on Monday, March 2, 1998, at 12:20 p.m., in the Emergency
Operations Center Conference Room, Room 159, Municipal South, with
Mayor David A. Bowers and Mayor Charles R. Hill presiding.
ROANOKE CITY COUNCIL MEMBERS PRESENT: John H. Parrott, Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and
Mayor David A. Bowers .................................................................................. 7.
ABSENT: None ..................................................................................... 0.
ROANOKE CITY OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney;
James D. Grisso, Director of Finance; Mary F. Parker, City Clerk; Willard N. Claytor,
Director, Real Estate Valuation; Robert H. Bird, Municipal Auditor; George C. Snead,
Jr., Director, Public Safety; William F. Clark, Director, Public Works; Kit B. Kiser,
Director, Utilities and Operations; Glenn D. Radcliffe, Director, Human Development;
Deborah J. Moses, Assistant to the City Manager for Special Projects; and
Angelita Y. Plemmer, Public Information Officer.
VINTON TOWN COUNCIL MEMBERS PRESENT: Robert R.
Altice, C. Buford Barton, Joseph L. Bush, Jr., and Mayor Charles R. Hill ............ -4.
VlNTON TOWN COUNCIL MEMBERS ABSENT: William E. Obenchain, Jr.----1.
TOWN OF VlNTON OFFICERS PRESENT: B. Clayton Goodman, III, Town
Manager; Riley R. Foutz, Police Chief; Kim D. Burgess, Finance Director/Treasurer;
Carolyn S. Ross, Town Clerk; Anita J. McMillan, Planning Director; and Kevin S.
Boggess, Associate Planner.
OTHERS PRESENT: Amy C. Moore, Executive Director, Habitat for Humanity
in the Roanoke Valley.
Following lunch, the business session convened at 12:50 p.m.
On behalf of the Council and City staff, Mayor Bowers welcomed the Vinton
Town Council and staff.
On behalf of the Town of Vinton, Mayor Hill extended an invitation to hold the
next joint meeting at the Vinton War Memorial, following completion of renovations.
HIGHER EDUCATION CENTER: Mr. Herbert advised that legislation has
passed both Chambers of the General Assembly to add additional institutions to the
Board of Trustees of the Roanoke Education Center Authority; i.e.: The College of
Health Sciences, Roanoke College, Ferrum College, and Hollins College; and the
Authority will take effect on July 1, 1998. He stated that currently both the House
and Senate budgets contain $5,379,000.00 to address the State's share of the cost
to create the Center; that between now and March 14, 1998, the City will continue to
work vigorously to increase that share to the original $9,000,000.00 proposed by
Governor Allen in his biennial budget; and the $9,000,000.00 represents 40 per cent
of the original project cost of $22.4 million. He explained that currently, the state
budget contains operating funds for the Roanoke Education Center Authority; there
is $100,000.00 in the Senate version of the budget and $150,000.00 in the House
version; and when the Authority takes effect on July 1, 1998, funds will be available
to hire an Executive Director and to move forward on the project. Mr. Herbert
advised that all prospective tenants have signed letters of intent to be part of the
Education Center project; five public colleges and universities, seven private
colleges and two workforce training organizations are committed to the project to
date; Mayor Bowers announced $2.5 million of City support for the Center in his
State of the City Address; and debt service for this commitment is currently being
discussed as a part of 1998-99 budget study.
Without objection by the two governing bodies, Mayor Bowers advised that
the briefing would be received and filed.
ANIMALS-POLICE DEPARTMENT: Mr. Goodman addressed the matter of a
notice which was received from the Roanoke Valley Society for the Prevention of
Cruelty to Animals to discontinue operation of the animal pound service at its new
facility. He stated that the SPCA has advised Roanoke City, Roanoke County,
Botetourt County and the Town of Vinton that it will construct a new facility within
approximately one year and the organization is investigating different ways of
operating the pound service. He explained that the Vinton Town Council is in
support of a regional concept which will be more cost effective, and staffs of the
respective governing bodies are reviewing the feasibility of a joint facility, with a
proposed briefing to the governing bodies in approximately six to eight months.
Mr. Snead advised that all Roanoke Valley jurisdictions have received written
notification from the SPCA that it no longer wishes to provide animal control
services and instead prefers to focus on the humane services and issues that deal
with training and adoption of animals. He stated that all of the options will be
discussed to determine the most feasible solution, and during initial meetings of the
staffs of the various jurisdictions, it was agreed that a regional approach will be
studied. He stated that the SPCA no longer plans to deal with the issue of
euthanization of animals.
Without objection by the two governing bodies, Mayor Bowers advised that
the briefings would be received and filed.
HABITAT FOR HUMANITY-HOUSING/AUTHORITY: Amy C. Moore, Executive
Director, Habitat for Humanity in the Roanoke Valley, advised that Habitat for
Humanity was established in 1986, and since that time the organization has
constructed 74 houses in the Roanoke Valley. She explained that Habitat builds 12 -
14 houses per year, and called attention to the Perry Park Project between Tenth and
Twelfth Streets, N. W., and Jackson and Norfolk Avenues, S. W., where development
is taking place that has been in progress for the past two to three years while Habitat
acquired the necessary land and studied various funding options, with actual
construction to begin in April of 30 houses for Iow income citizens of the Roanoke
Valley. She stated that Habitat for Humanity works with all of the Roanoke Valley
localities; however, all Habitat houses to date have been constructed in Roanoke
City, although Habitat would be receptive to constructing homes on property in other
localities.
Without objection by the two governing bodies, Mayor Bowers advised that
the briefing would be received and filed.
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TRAFFIC: Mr. Goodman addressed the issue of OPTICOM at the intersection
of Gus Nicks Boulevard and King Street, N. E., which was discussed at the last joint
meeting of the two governing bodies, and inquired about the status of the project.
Mr. Snead advised that OPTICOM is in use at approximately 95 intersections
in the City; Council has approved funding in the current years' Capital Maintenance
and Equipment Replacement Program to install additional OPTICOM equipment and
the Fire Department and Public Works Department are currently prioritizing
intersections. He stated that the cost for the Gus Nicks Boulevard and King Street
intersection will be approximately $14,000.00 and City staff is currently determining
how this intersection ranks with other intersections in the City.
Without objection by the two governing bodies, Mayor Bowers advised that
the briefing would be received and filed.
SEWERS AND STORM DRAINS: Mr. Goodman requested an update on the
regional waste water treatment plant upgrade and improvements; whereupon,
Mr. Kiser presented a history of the project dating back to 1985. He advised that the
Water Pollution Control Plant is owned and operated by the City of Roanoke and
provides wastewater treatment to the Roanoke region which includes the City of
Roanoke, City of Salem, Town of Vinton and portions of Roanoke County and
Botetourt County; in August 1985, the City commissioned the engineering firm of
Malcolm Pirnie to prepare a Wastewater Facility Plan; the Facility Plan, completed
in 1987, examined the adequacy of existing wastewater conveyance and treatment
facilities, and the projected need for expanded, modified or new facilities through the
year 2005 for the Roanoke Regional System; and current improvement plans exceed
the recommendations of the 1987 Wastewater Facility Plan.
Mr. Kiser further advised that the Wastewater Facility Plan concluded that the
existing treatment plant could not meet long-term wastewater needs without
modification or expansion; and recommended the most feasible solution to long
term treatment and disposal of wastewater to be the upgrade and expansion of the
existing Water Pollution Control Plant from 35 MGD to 36 MGD; the plan concluded
that the major interceptors for the Roanoke River and the lower reach of Tinker
Creek were inadequate with respect to projected flows; and further concluded that
from an overall system perspective, it is not cost effective to remove infiltration and
inflow, although it was noted that localized infiltration and inflow problems might be
cost effective to resolve.
Mr. Kiser noted that the City of Roanoke, in partnership with its neighboring
jurisdictions, concluded that the Malcolm Pirnie recommendation would not provide
enough capacity and has undertaken a $66 million project to replace the interceptor
sewers and upgrade and expand the Water Pollution Control Plant to 62 MGD.
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With regard to the Water Pollution Control Plant expansion, Mr. Kiser advised
that the Plant has a current capacity of 35 MGD with an interim permit limit of 42
MGD and provides tertiary treatment of wastewater; under the upgrade and
expansion project, the plant will be expanded to a total capacity of 62 MGD; the
upgrade project includes a Biological Aeration Filter building and process, which
filter provides 10 - 14 MGD secondary treatment, one new gravity thickener, and two
new filters at the present filter building are included in the project; this addition
provides tertiary treatment for the secondary treated effluent from the Biological
Aeration Filter; the project also features two new fabric covers for the Secondary
digesters, which will provide additional methane gas to increase the aerobic
digestion of the sewage as it flows through the treatment plant; and the Water
Pollution Control Plant upgrade and expansion is currently under construction and
is approximately ten per cent complete, with a scheduled completion date of
December 1999, at a total project cost of $21,334,514.00.
With regard to the Tinker Creek Interceptor Sewer Replacement project,
Mr. Kiser explained that the existing Tinker Creek Interceptor varies in capacity from
4.7 MGD at Orange Avenue to 16.3 MGD at the crossing of the Roanoke River; this
interceptor sewer is being replaced in its entirety from Orange Avenue to the
headworks of the Water Pollution Control Plant, a total length of 2.5 miles; the
capacity of the interceptor is being increased from 26.8 MGD at Orange Avenue to
41.7 MGD at the plant headworks; and the interceptor replacement project is
currently under construction and is approximately 70 per cent complete, with a
scheduled completion date of July 8, 1998, at a cost of $8,256,095.00.
With regard to the Roanoke River Interceptor Sewer Replacement Project,
Mr. Kiser advised that the existing Roanoke River Interceptor varies in capacity from
11.8 MGD at the Salem City limit to 30.1 MGD; the interceptor is being replaced in its
entirety from the Salem City limits to the Water Pollution Control Plant, a total length
of approximately ten miles; the interceptor capacity is being increased to 34.5 MGD
at the Salem City limits to 77.6 MGD at the plant; and the project is currently under
construction and is scheduled to be completed by December 1999, at a cost of
$36,437,070.00.
Without objection by the two governing bodies, Mayor Bowers advised that
the briefing would be received and filed.
GREENWAY SYSTEM: Mr. Goodwin addressed the proposed greenway at
Tinker Creek connecting the City of Roanoke with the Town of Vinton, and advised
that the Town of Vinton would like to work with the City toward some type of
connection. He explained that the Town is currently working on the greenway
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project to the Blue Ridge Parkway in the western part of Roanoke County and the
western part of Bedford County, and Vinton would like to work with the City on a
possible tie-in along the Tinker Creek Interceptor.
Mr. Clark advised that Council authorized City staff to plan for the future
greenway in connection with the Tinker Creek Interceptor Project to insure that
nothing was done to preclude a future greenway. He stated that consultants were
hired and the plan has been prepared for a greenway that would extend from
approximately Wise Avenue to the Roanoke River along Tinker Creek and could
ultimately follow the alignment of the interceptor sewer; however, it is only a plan,
there are no funds available for construction, and the City's top priority at this time
has been to pursue the Mill Mountain Greenway from downtown Roanoke to the top
of Mill Mountain. In summary, he stated that throughout the planning process, City
staff wanted the assurance that nothing has been done in connection with
construction of the Tinker Creek Interceptor that will preclude a future greenway
following this alignment when funds are available.
Without objection by the two governing bodies, Mayor Bowers advised that
the briefing would be received and filed.
There being no further business, at 1:40 p.m., Mayor Bowers declared the
Roanoke City Council meeting in recess until 2:00 p.m., in the Roanoke City Council
Chamber, fourth floor, Municipal Building North.
At 2:00 p.m., on Monday, March 2, 1998, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members John H. Parrott, Carroll E. Swain, James O.
Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and
Mayor David A. Bowers ................................................................................... 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Ken
Atkins, Pastor, West End Presbyterian Church.
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The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to two requests for Executive Session to
discuss a matter with regard to acquisition of real property for public
purposes, specifically certain real property that may be needed for
public drainage purposes; and personnel matters with regard to
vacancies on various authorities, boards, commissions and
committees appointed by the Council.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
PURCHASE/SALE OF PROPERTY-CITY ATTORNEY-COUNCIL-
SEWERS AND STORM DRAINS: A report of the City Attorney requesting
that Council convene in Executive Session to discuss a matter with
regard to acquisition of real property for public purposes, specifically
ACTION:
certain real property that may be needed for public drainage purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended,
was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in Executive Session to discuss a matter with
regard to acquisition of real property for public purposes, specifically
certain real property that may be needed for public drainage purposes,
pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
HOUSING/AUTHORITY-GRANTS: A report of the City Manager
advising of receipt of a communication from Joseph K. Aversano,
Director, Community Planning and Development Division, U.S.
Department of Housing and Urban Development (HUD), Richmond
Office, who is responsible for overseeing the City's activities with
respect to the Consolidated Plan, was before Council.
It was explained that the Consolidated Plan is the document the
City submits annually to HUD in order to receive approximately
$3,000,000.00 in yearly entitlement grants under the Community
Development Block Grant (CDBG) and HOME Investment Partnerships
(HOME) program.
The City Manager further advised that the letter recognizes the
City's performance during the most recently completed fiscal year;
among the results noted, hundreds of individuals received services
ranging from emergency assistance to recreational programs and
scores of homes were rehabilitated; and as the letter indicates, such
achievements occurred while maintaining an admirable record of
compliance with the regulatory requirements.
It was noted that this record of positive results reflects the work
of many groups within City government and the wider community with
particular recognition of the Office of Grants Compliance which is
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ACTION:
responsible for planning, contracting, monitoring, and other central
administrative functions associated with these funds; and the success
of the City's CDBG and HOME programs is largely due to efforts of the
Office of Grants Compliance.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
ZONING-GREENWAY SYSTEM-TRANSPORTATION SAFETY-
OATHS OF OFFICE-COMMITTEES: The following reports of
qualification were before Council:
Joel W. Richert as a member of the Board of Zoning
Appeals for a term ending December 31, 2000;
Barry W. Baird as a member of the Roanoke Valley
Greenways Commission for a term ending June 30, 1999;
and
ACTION:
David A. Morgan as a member of the City of Roanoke
Transportation Safety Commission for a term ending
October 31, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
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REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
ECONOMIC DEVELOPMENT: Elizabeth S. Doughty, Executive
Director, Roanoke Valley Economic Development Partnership,
presented a briefing on activities of the Roanoke Valley Economic
Development Partnership for 1997. She advised that the Partnership
fielded 765 inquiries on the Roanoke Valley, 42 prospects visited the
Roanoke Valley, for an increase of 28 per cent over 1996, and the
Partnership assisted with expansions and relocations representing
$54.7 million in investment and created 300 direct new jobs
encompassing seven projects, with the following
expansions/relocations in Roanoke City:
Maple Leaf USA - a $22 million food processing facility with 150 jobs,
Empire Foods - a food processing facility with 25 jobs, and
Advanced Machining Solutions - support to industry with 20 jobs.
Ms. Doughty stated that Roanoke City has been a part of the
Roanoke Valley Economic Development Partnership since 1983 and
during this time, the Partnership has helped to create approximately 60
expansions and locations, one-half billion dollars in investments, and
16,000 new direct and indirect jobs, with approximately $224 million in
annual payroll from these jobs.
Without objection by Council, the Mayor advised that the report
would be received and filed.
COMPLAINTS-TAXES-COMMISSIONER OF REVENUE: Melanie J.
Logan, representing Enterprise Rent-A-Car, appeared before Council
to protest the wholesale business license tax on the sale of rental
vehicles at its 4721 Melrose Avenue, N. W. location. She stated that
Enterprise Rent-A-Car does not conduct business as a wholesale
merchant, therefore, it should not be taxed as a wholesale merchant on
the disposal of rental cars which could, in effect, cause the company
to be triple taxed.
Ms. Logan explained that Enterprise Rent-A-Car is a major
source of tax revenue to the City of Roanoke; in 1997, it paid
$107,093.63 in rental taxes; in the past three years, it has paid a total of
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$29,238.83 in Business License Taxes for rental gross receipts from its
three Roanoke locations, as well as additional amounts for Business
License Tax on the purchase of new cars, personal property tax, and
use tax. She explained that this disproportionate tax between revenue
versus non-revenue activities suggests that the License Tax Code does
not fairly address car rental companies, and Enterprise Rent-A-Car is
of the opinion that to pay an additional $24,000.00 per year in
Wholesale Business License Tax is an unfair tax burden; therefore, the
company requests that the current Business License Tax Code be
reviewed and that Enterprise Rent-A-Car be granted relief from the
Wholesale Business License Tax through a special exception, or a
reduction of the rate, or establishment of a threshold over which a tax
should be paid.
Inasmuch as the Business and Occupational License Tax is
administered by the Commissioner of the Revenue, Mr. White moved
that the matter be referred to the Commissioner of the Revenue in
consultation with the City Attorney, and that the Members of Council be
provided with a copy of the response to Enterprise Rent-A-Car. The
motion was seconded by Mr. Parrott and unanimously adopted.
PETITIONS AND COMMUNICATIONS: None.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-FIRST UNION NATIONAL BANK-STREETS AND
ALLEYS-ECONOMIC DEVELOPMENT: The City Manager submitted a
written report advising that First Union National Bank received
$337,335.50 in training funds from the City of Roanoke through the
Enterprise Zone One Training Incentive Program in December 1994; an
agreement between the City of Roanoke, First Union, and the Fifth
District Employment and Training Consortium (FDETC) stated that the
funds were contingent upon First Union maintaining 566 positions in
Enterprise Zone One for a period of five years; a new agreement
between the City of Roanoke, First Union, and the FDETC was entered
into on August 26, 1997, stating that First Union would have to pay a
penalty for reducing the number of jobs in Enterprise Zone One; First
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Union reduced the number of jobs in Enterprise Zone One by 25 per
cent, and now has 427 employees in Enterprise Zone One; therefore,
the City will receive a check from First Union in the amount of
$85,738.94 by February 27, 1998.
The City Manager further advised that Salem Avenue's street-
scape is in need of repair; the sidewalks from Wall Street to Jefferson
Street on the south side of Salem Avenue are estimated to cost
$52,950.00 which includes sidewalks and brick around eight planted
trees and six street lights need to be installed; lighting, wiring, and
excavation of pavement to install the conduit for the street lights is
estimated to cost $32,788.94; and Salem Avenue is a front door for the
Hotel Roanoke and Conference Center and the downtown market area.
The City Manager recommended that Council appropriate the
one-time revenue source from First Union of $85,739.00 to a capital
improvement account to be established by the Department of Finance
and designated for Salem Avenue street-scape improvements.
Mr. Trout offered the following emergency ordinance:
(#33733-030298) AN ORDINANCE amending and reordaining
certain sections of the 1997-98 Capital Projects Fund Appropriations,
and providing for an emergency.
Mr. Trout moved the adoption of the ordinance. The motion was
seconded by Mr. Harris.
Mr. White expressed concern that a contractual obligation to
repay the City $85,739.00 by First Union National Bank is recommended
to be spent for sidewalks and other streetscape improvements, when
it would have been more appropriate for the matter to be handled in two
separate transactions. He stated that the City Manager is
recommending streetscape improvements and repairs for Salem
Avenue, however, citizens are told repeatedly to be patient and wait
until their neighborhood reaches the top of the City's priority list. He
inquired if this item is number one on the list of priorities that City staff
refers to when citizens inquire about sidewalk, curb and gutter
improvements.
The City Manager advised that the $85,739.00 are economic
development investment monies, not curb, gutter and sidewalk funds,
and the approximately $4 million included in the bond referendum for
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sidewalk, curb and gutter are primarily directed toward residential
neighborhoods which are included on the City's priority list. He stated
that the funds in question are separate monies that are intended to
entice investment in the downtown area and the proposed
improvements are Iocaled at Salem Avenue across from the First Union
Tower; and curb, gutter, trees and lighting currently exist on the north
side of the block, and it has been a priority of the economic
development staff to complete improvements.
Vice-Mayor Wyatt expressed concern that the funds were
originally intended to secure employment, that a portion of the funds
have been returned to the City, however the funds are proposed to be
used for streets and sidewalks instead of jobs. She stated that she
could not support the City Manager's recommendation because the
funds were originally intended for economic development and not
streetscape improvements.
Ordinance No. 33733-030298, which was prepared as an
emergency measure, was lost by the following vote:
AYES: Council Members Parrott, Trout, White, and Harris ...... -4.
NAYS: Council Members Swain, Wyatt and Mayor Bowers ...... 3.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33733-030298) AN ORDINANCE amending and reordaining
certain sections of the 1997-98 Capital Projects Fund Appropriations.
The motion was seconded by Mr. Parrott and adopted by the
following vote:
AYES: Council Members Parrott, Trout, White and Harris ....... -4.
NAYS: Council Members Swain, Wyatt and Mayor Bowers ...... 3.
TRAFFIC-BUDGET: The City Manager submitted a written report
advising that the City of Roanoke has 135 intersections controlled by
traffic signals, and there are presently 19 intersections that qualify for
traffic signalization in accordance with federal specifications found in
13
the Manual on Uniform Traffic Control Devices (MUTCD); and the 1997
General Obligation Bond referendum includes funding, in the amount
of $700,000.00, for signalization of the following intersections:
Hollins Road/Liberty Road, N. E.,
Brambleton Avenue/Overland Road, S. W.,
Shenandoah Avenue/Westside Boulevard, N. W.,
Tenth Street/Hunt Avenue, N. W.,
Williamson Road/Hildebrand Avenue, N. W.,
Orange Avenue/Lynn Brae Drive, N. E., and
Plantation Road/Preston Avenue, N. E.
The City Manager further advised that an advertisement for
consultant services for the design of traffic signals was published in
the November 16, 1997 edition of The Roanoke Times and the
November 20, 1997 edition of the Roanoke Tribune; and Mattern &
Craig, Inc., and Hayes, Seay, Mattern and Mattern, Inc., were selected
to perform design services following review of consultant qualifications
and interviews.
The City Manager recommended that Council concur in the
following actions:
Award engineering services agreements, in forms
approved by the City Attorney, to Mattern & Craig, Inc.,
and Hayes, Seay, Mattern & Mattern, Inc., in the amounts
of $85,000.00 and $59,550.00 respectively; and
Appropriate $194,550.00 from the 1997 General Obligation
Bond proceeds to a new account to be established by the
Director of Finance, entitled Seven New Traffic Signals,
($144,550.00 for engineering services agreements and
$50,000.00 for miscellaneous equipment to be purchased
as intersection plans are completed), which equipment
can include traffic signal poles, mast arms, signals, and
controllers to be ordered through the Office of Supply
Management to be used only on the seven intersections
identified above.
(For full text, see report on file in the City Clerk's Office.)
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ACTION:
Mr. Trout offered the following emergency budget ordinance:
(#33734-030298) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 384.)
Mr. Trout moved the adoption of Ordinance No. 33734-030298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#33735-030298) A RESOLUTION authorizing a contract with
Mattern & Craig, Inc., and Hayes, Seay, Mattern & Mattern, Inc., for the
preparation of plans and engineering services needed for new traffic
signal systems at seven intersections within the City of Roanoke.
(For full text of Resolution, see Resolution Book No. 60, page 385.)
Mr. Trout moved the adoption of Resolution No. 33735-030298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
CONSULTANTS REPORTS-WATER RESOURCES-COMMITTEES:
The City Manager submitted a written report advising that on
February 2, 1998, Council directed the City Manager to engage a
consultant to conduct a Comprehensive Land Use Study of City owned
Carvins Cove watershed property; and individuals, organizations, and
the City Planning Commission have let it be known by various methods
that they would like to be involved in the study, either through
appointment to the Advisory Committee or public meetings.
15
The City Manager further advised that it is time to appoint
members to the Ad Hoc Citizens Advisory Committee; and membership
should be from the City of Roanoke in keeping with Council's policy
that all appointments to City boards, committees, and commissions will
be restricted to City residents, unless expressly waived by Council.
The City Manager recommended that he be authorized to appoint
a seven member Ad Hoc Citizens Advisory Committee to advise City
staff, the consultant and the Water Resources Committee.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott moved that Council concur in the recommendation of
the City Manager and that the City Manager be authorized to appoint a
seven member Ad Hoc Citizens Advisory Committee to advise City
staff, the consultant, and the Water Resources Committee with regard
to a Comprehensive Land Use Study for the Carvins Cove Watershed
property. The motion was seconded by Mr. Swain.
Vice-Mayor Wyatt offered an amendment to the motion that
Council Members appoint the seven member Ad Hoc Citizens Advisory
Committee. The amendment was seconded by Mr. White and adopted,
Council Members Parrott, Swain and Mayor Bowers voting no.
The motion, as amended, was adopted, Council Members Parrott,
Swain and Mayor Bowers voting no.
The Mayor requested that each Member of Council submit a
nomination at the next regular meeting of Council on Monday,
March 16, 1998.
BUDGET-FIFTH PLANNING DISTRICT COMMISSION-BLUE RIDGE
COMMUNITY SERVICES-DISABLED PERSONS: The City Manager
submitted a written report advising that the Fifth District Disability
Services Board (DSB) is responsible to local governments and serves
as a critical resource for needs assessment, information sharing and
service opportunities for citizens with disabilities, their families and the
community; the following jurisdictions in the Fifth Planning District
have enacted resolutions establishing their participation in a regional
effort and have appointed a local official to serve: City of Roanoke,
Town of Vinton, Roanoke County, City of Salem, City of Covington,
Craig County, Botetourt County, City of Clifton Forge and Allegheny
County; and funds from the State Rehabilitative Services Incentive
16
Fund (RSIF), a short-term, non-renewable, stimulus fund designed to
promote investment in meeting the needs of individuals with physical
and sensory disabilities, have been allocated to the Fifth District DSB
for the second consecutive year by the State Department of
Rehabilitative Services.
The City Manager further advised that the DSB solicited
proposals for the use of additional 1997-98 RSIF funds, three of which
were received, reviewed and forwarded to the Department of
Rehabilitative Services for approval; the Department of Rehabilitative
Services and the Disability Services Council approved funding for two
of the three projects and has awarded the local DSB the following
funding:
Blue Ridge Community Services (home modifications,
adaptive equipment, medical supplies, therapeutic
services) - $4,372.00
Unified Human Services Transportation Systems, Inc.,
(client transportation) - $5,000.00
It was explained that Blue Ridge Community Services and Unified
Human Services Transportation Systems, Inc., will provide local
matching funds for the grant and no City funds will be required for the
match; and funds from the State Rehabilitative Services Incentive Fund
(RSlF), in the amount of $9,372.00, will be received by the Director of
Finance as Fiscal Agent.
The City Manager recommended that Council appropriate
$9,372.00 to Grant Fund Expenditure Account No. 035-054-5196-2010,
with a corresponding revenue estimate to be established by the
Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following emergency budget ordinance:
(#33736-030298) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Grant Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 386.)
17
ACTION:
Mr. Swain moved the adoption of Ordinance No. 33736-030298.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of January 1998.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
BONDS/BOND ISSUES: The Director of Finance submitted a
written report with regard to the City's 1997 appropriation of 1997 bond
funds. He recommended that Council appropriate $13,010,000.00 of
1997 bond proceeds to a Capital Projects Fund account, entitled
"Public Improvement Bonds - Series 1997". He advised that to retain
flexibility as to project needs, allocation of the proceeds to specific
categories will be made as construction projects are approved by
Council which will allow the City to avoid the payment of arbitrage
while maximizing the use of bond proceeds to fund capital projects;
appropriations of funding by category may not exceed the amounts
approved in the November 4, 1997 bond referendum; and funding of
$6,000,000.00 and $1,250,000.00 has been appropriated thus far in the
Education and Building categories, respectively.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33737-030298) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 387.)
18
ACTION:
Mr. Trout moved the adoption of Ordinance No. 33737-030298.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
REPORTS OF COMMITTEES:
ROANOKE MEMORIAL HOSPITALS-AIR RIGHTS-STREETS AND
ALLEYS-WATER RESOURCES: Council Member William White, Sr.,
Acting Chairperson, Water Resources Committee, presented a written
report on behalf of the Committee, with regard to overhead right-of-way
encroachment on Crystal Spring Avenue, S. W., as requested by CHS,
Inc.
A staff report advised that CHS, Inc., is a subsidiary of Carilion
Health System, that operates Roanoke Memorial Hospital; Roanoke
Memorial Hospital has provided health care services from its present
location at Belleview Avenue, S. E. and Jefferson Street since 1899;
several expansions and auxiliary buildings have been constructed, but
parking is limited in the area of the Cancer and Rehabilitation Centers,
which are located in the block between Jefferson Street and Crystal
Spring Avenue.
It was further advised that a parking garage above Crystal Spring
Avenue, between the Cancer and Rehabilitation Centers and the future
medical office building is proposed in a parking study prepared by
Sheretz Franklin Crawford Shaffner, Inc.; a request to lease air rights
to allow the construction of a parking garage above Crystal Spring
Avenue between McClanahan Avenue and Evans Mill Road has been
received from CHS, Inc., for a term of 60 years; the bid for license
payment is recommended to be a one-time fee of not less than
$75,600.00, which value was established by applying 50 percent of the
value per square foot of surrounding properties to the 270' x 80'
footprint of the area to be leased; potential lease of air space must be
advertised and the successful bidder will be required to reimburse the
City for the full cost of advertising, which must be published once a
week for four successive weeks in two newspapers with local
circulation; a public hearing is required for lease of air rights over City
right-of-way; and the City must advertise a public hearing on the
19
proposal once a week for two successive weeks, said hearing to be
held not less than six nor more than twenty-one days after the date of
the second advertisement.
The Water Resources Committee recommended that Council
authorize City staff to advertise for bids and to hold a public hearing
regarding a lease for a term of 60 years for air rights over Crystal
Spring Avenue to allow construction of a four level parking garage 16.5
feet above the street and extending upwards 25 feet between
McClanahan Avenue and Evans Mill Road, for a one time consideration
of not less than $75,600.00; the successful bidder shall prepare all
appropriate legal documents in a form to be approved by the City
Attorney, including provision for a performance bond to insure
demolition of the structure if necessary, and authorizing award of the
lease to the successful bidder, who shall also obtain the approval of the
Board of Zoning Appeals; and the City reserves the right to reject all
bids.
ACTION:
(For full text, see reports on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation of
the Water Resources Committee and authorize a public hearing to be
held on Monday, April 20, 1998, at 7:00 p.m. The motion was seconded
by Mr. Trout and unanimously adopted.
Y.M.C.A.-JEFFERSON CENTER-LEASES-SCHOOLS-WATER
RESOURCES: Council Member William White, Sr., Acting Chairperson,
Water Resources Committee, presented a written report on behalf of
the Committee, with regard to extension of a lease with the Young
Men's Christian Association for property known as the Jefferson High
School Gymnasium.
A staff report advised that the Jefferson High School Gymnasium
has been leased to the YMCA since 1983; the lease was renewed for a
term of five years pursuant to Ordinance No. 28902, adopted
December 21, 1987, and for an additional term of five years pursuant to
Ordinance No. 31331-020893, adopted February 8, 1993; and the lease
contained a provision for renewal on a year-to-year basis for four
additional one year terms, subject to the Lessor's concurrence, for a
total of five years.
2O
ACTION:
It was further advised that the Roanoke City School Board has
approved extension of the lease for an additional one year term, at the
current rate of $1.00 per year; the lease provides for renewal for up to
four additional one-year terms provided the Lessee gives the Lessor
written notice at least 60 days prior to expiration of the lease, with the
concurrence of the Lessor; and all other provisions of the original lease
shall remain in effect.
The Water Resources Committee recommended that Council
authorize extension of the lease agreement with the YMCA for property
known as the Jefferson High School Gymnasium, for a one-year term,
with provision for renewal for up to four additional one-year terms,
provided that the Lessee gives the Lessor written notice at least 60
days prior to expiration of the lease, at the rate of $1.00 per year, in a
form to be approved by the City Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Mr. White moved that the following ordinance be placed upon its
first reading:
(#33738) AN ORDINANCE authorizing the renewal of a lease
agreement between the City, the School Board of the City of Roanoke,
and the Young Men's Christian Association of Roanoke, Virginia, for
use of the Jefferson High School gymnasium, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 389.)
The motion was seconded by Mr. Trout and adopted by the
following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
21
ACTION:
STREETS AND ALLEYS: Ordinance No. 33730 permanently
vacating, discontinuing and closing that portion of 29th Street (formerly
known as 8th Street), located between Carolina and Rosalind Avenues,
S. W., having previously been before the Council for its first reading on
Tuesday, February 17, 1998, read and adopted on its first reading and
laid over, was again before the body, Mr. Parrott offering the following
for its second reading and final adoption:
(#33730-030298) AN ORDINANCE permanently vacating,
discontinuing and closing certain public right-of-way in the City of
Roanoke, Virginia, as are more particularly described hereinafter.
(For full text of Ordinance, see Ordinance Book No. 60, page 380.)
Mr. Parrott moved the adoption of Ordinance No. 33730-030298.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
ZONING: Ordinance No. 33731 designating certain property
located at 718-720 First Street, S. W., Official Tax No. 1020511, as H-2,
Neighborhood Preservation District, in addition to the present C-3,
Central Business District zoning, having previously been before the
Council for its first reading on Tuesday, February 17, 1998, read and
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#33731-030298) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 102, Sectional 1976
Zone Map, City of Roanoke, to designate certain property within the
City as H-2, Neighborhood Preservation District.
(For full text of Ordinance, see Ordinance Book No. 60, page 382.)
Mr. Trout moved the adoption of Ordinance No. 33731-030298.
The motion was seconded by Mr. Harris and adopted by the following
vote:
22
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
CITY CODE-ZONING: Ordinance No. 33732, amending §36.1-228,
Special exception uses, of Chapter 36.1, Zonincj, of the Code of the City
of Roanoke (1979), as amended, to permit manufacturing
establishments as a special exception use in the C-3, Central Business
District, having previously been before the Council for its first reading
on Tuesday, February 17, 1998, read and adopted on its first reading
and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
(#33732-030298) AN ORDINANCE amending §36.1-228, Special
exception uses, of Chapter 36.1, Zonincj, of the Code of the City of
Roanoke (1979), as amended, to permit manufacturing establishments
as a special exception use in the C-3, Central Business District.
(For full text of Ordinance, see Ordinance Book No. 60, page 383.)
Mr. Trout moved the adoption of Ordinance No. 33732-030298.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
ZONING-COMPLAINTS-PUBLICWORKS-LANDMARKS/HISTORiC
PRESERVATION: Council Member Harris inquired about the demolition
of a structure in the 300 block of Elm Avenue, S. W., in the Historic
District; whereupon, the Director of Public Works advised that he would
investigate the matter and provide Council with a response no later
than Friday, March 5, 1998.
23
ACTION:
COUNCIL: Council Member White called attention to the
Council's Financial Planning Session which was held on Saturday,
February 28, 1998, and requested that the City Manager publish the
highlights of the meeting on the City Page of The Roanoke Times and
in any other publications he deems appropriate.
CITY SHERIFF-REFUSE COLLECTION: Council Member Swain
commended the program of the Sheriff's Department in which inmates
are assigned the responsibility of picking up litter at the entrances and
exits to 1-581. He spoke in support of a public education campaign to
apprise persons of the consequences of littering and the cost to the
taxpayers of the City of Roanoke to collect lifter.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 3:45 p.m., the Mayor declared the meeting in recess.
At 4:12 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers ............................................................ 7.
NAYS: None ....................................................................... 0.
OATHS OF OFFICE-COMMITTEES-YOUTH: The Mayor advised
that there is a vacancy on the Youth Services Citizen Board created by
the resignation of Marjorie S. Smithey, and called for nominations to fill
the vacancy.
Ms. Wyatt placed in nomination the name of Gwendolyn J.
Lawrence.
24
There being no further nominations, Ms. Lawrence was
appointed as a member of the Youth Services Citizen Board, for a term
ending May 31, 2000, by the following vote:
ACTION:
FOR MS. LAWRENCE: Council Members Parrott, Swain, Trout,
White, Wyatt, Harris and Mayor Bowers ......................................... 7.
There being no further business, the Mayor declared the meeting adjourned
at 4:15 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
25
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
March 16, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, March 16, 1998, at 12:15, the regular meeting hour, with Mayor
David A. Bowers presiding, pursuant to Rule 1, Re.cjular Meetinqs, of Section 2-15,
Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William White,
Sr., Linda F. Wyatt, C. Nelson Harris, John H. Parrott and Mayor David A. Bowers---7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
STATE HIGHWAYS: Robert K. Bengtson, Traffic Engineer, presented a briefing
with regard to the Highway Improvement Program. He advised that at the Council
meeting on January 5, 1998, Mr. Trout requested a review of roadway improvements
to Liberty Road and Burrell Street, N. W., from Williamson Road to Orange Avenue,
and indicated that enhancements to these roads would provide an extension of the
improvements recently completed on Gainsboro Road; it is believed that this would
require a major roadway improvement project, and it is necessary to provide an
overview of the highway improvement program, including the process by which
Roanoke is able to add major roadway improvements in the Virginia Department of
Transportation's Six-Year Improvement Program; and before a major roadway
improvement project can be considered for State and Federal funding, the Virginia
Department of Transportation (VDOT) requires that a formal resolution for the project
be adopted by Council.
It was explained that the Six-Year Improvement Program is VDOT's plan for
identifying funds anticipated to be available for ports, airports, public transit and
highway construction for this year and each of the next five years; all projects
accepted by VDOT and included in the Six-Year Improvement Program are
considered to be "programmed" projects, and are divided into two categories:
Active, when a project has had previous funding or has an allocation
in the first fiscal year of the six-year program.
Proposed, when a project has had no previous funding and has no
allocation in the first fiscal year of the six-year program.
It was noted that the Six-Year Improvement Program is annually updated by
VDOT to include eligible new projects that are requested by municipalities; each
annual update makes the actual allocations for the current fiscal year and adjusts
the projected allocations for the five remaining years as funding allows; funding is
allocated to the City of Roanoke based on the City's proportion of population to the
total population of all cities and towns in Virginia; current year's allocation is
$6,893,000.00, and projections for the next five years range from $6,182,000.00 to
$6,827,000.00.
It was advised that the Roanoke City Thorou~lhfare Plan is an element of
Roanoke Vision, the City's official comprehensive plan as adopted by Council on
January 10, 1994; the Roanoke Valley Area Lon~j Rancje Transportation Plan (1995 -
2015) is developed by State and local agencies as part of a "continuing,
comprehensive, and cooperative (3-C) transportation planning process" as required
by the Federal Highway Act of 1962 for urban areas of 50,000 or more in population;
and the plan, which is to be updated every five years, but can be amended at any
time, includes a "fiscally-constrained" list of projects that are either in progress or
have the potential to be constructed within 20 years.
It was explained that the Six-Year Improvement Program funding is presently
allocated for the completion of several ongoing projects and for the work to be done
on the 10th Street and 13 Street/Hollins Road projects; however, VDOT is currently
examining the possibility of including the Wonju Street Extension project in this
year's update of the Six-Year Improvement Program; beyond that, projects such as
the widening of Orange Avenue, N. E., and other priority projects are not expected
to be included in this year's update; the next update of the Roanoke City
Transportation Plan, which will likely be a two-year process, is being proposed for
the Fifth Planning District's annual work program with a goal to reassess the current
highway needs and thereby create a revised listing of projects which will serve as
a guideline for future roadway improvements; and consideration will be given to
improvement of all heavily traveled roadways, including the improvement of Liberty
Road and Burrell Street from Williamson Road to Orange Avenue.
At 12:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, March 16, 1998, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
2
PRESENT: Council Members Swain, Trout, White, Wyatt, Harris, Parrott and
Mayor Bowers .............................................................................................. 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; William X Parsons, Assistant City Attorney; James D.
Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
George R. Pruitt, Jr., Supply Priest, St. Elizabeth's Episcopal Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to one request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by
Council.
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(I), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
3
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
BLUE RIDGE COMMUNITY SERVICES-INDUSTRIES-OATHS OF
OFFICE-COMMITTEES: The following reports of qualification were
before Council:
ACTION:
Ann J. Francis as a City Representative to the Blue Ridge
Community Services Board of Directors for a term ending
December 31, 2000; and
S. Deborah Oyler as a Director of the Industrial
Development Authority of the City of Roanoke for a term
ending October 20, 2001.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
BUDGET-SCHOOLS: A communication from the Roanoke City
School Board requesting appropriation of $360,000.00 from the Capital
Maintenance and Equipment Replacement Fund to be used for
classroom/library furniture for Woodrow Wilson Middle School, was
before Council.
The School Board further requested appropriation of funds to the
following grant accounts:
4
Grant No. 6246 - $80,308.00 for the Eisenhower Title II
Professional Development Program to provide funds for
innovative math, science and technology education
program strategies to be developed to improve the
teaching and learning of Virginia's Standards of Learning.
This new program will be one hundred per cent
reimbursed by federal funds.
Grant No. 6796 - $14,039.00 for the Perkins Act Program to
provide funds for vocational instructors and equipment.
This continuing program will be one hundred per cent
reimbursed by federal funds.
Grant No. 6825 - $295.00 for the Arts Incentive Grant for
Jackson Middle School. The funds will be used to help
strengthen the arts program and to encourage innovative
arts programs at the school. This new program was
funded by federal funds.
Grant No. 6974 - $5,000.00 for the Chess Program to pay
for chess materials and tournament participation costs.
This continuing program was funded by a private
donation.
Grant No. 6975 - $163,066.00 for the 1996 Goals 2000
Technology Program. The funds will be used to purchase
classroom computers and related technologies at the
middle school level. This new program will be one
hundred per cent reimbursed by federal funds.
Grant No. 6976 - $225,753.00 for the 1997 Goals 2000
Technology Program. The funds will be used to purchase
classroom computers and related technologies at the
middle school level. This new program will be one
hundred per cent reimbursed by federal funds.
Grant No. 6977 - $2,152.00 for the 1996 Goals 2000
Technology Support Program. The funds will be used for
training in support of efforts to improve education in the
schools through the provision of computers and related
technology. This new program will be one hundred per
cent reimbursed by federal funds.
5
ACTION:
A report of the Director of Finance advising that this is the fifth
appropriation of the School Board's fiscal year 1997 CMERP funding of
$1,877,074.00 which will leave an unappropriated school CMERP
balance of $412,401.00, and recommending that Council concur in the
request of the School Board, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33739-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 389.)
Mr. Trout moved the adoption of Ordinance No. 33739-031698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
AIRPORT-BUDGET: A communication from Jacqueline L. Shuck,
Executive Director, Roanoke Regional Airport, requesting approval of
the Airport Commission's 1998-99 proposed Operating and Capital
Purchases budget, as well as a listing of proposed capital expenditures
which are expected to exceed $100,000.00, was before Council.
It was advised that in accordance with the requirements of the
Roanoke Regional Airport Commission Act, and the Roanoke Regional
Airport Commission Contract dated January 28, 1997, as amended, the
Airport Commission's 1998-99 proposed Operating and Capital
Purchase Budget, which was adopted by the Commission at its
March 11, 1998 meeting, as well as a separate listing of a proposed
capital expenditure which is expected to exceed $100,000.00 and is
intended to benefit five or more future accounting periods, was
submitted for approval.
(For full text, see communication on file in the City Clerk's Office.)
6
ACTION:
Mr. Trout offered the following resolution:
(#33740-031698) A RESOLUTION approving the Roanoke
Regional Airport Commission's 1998-1999 proposed operating and
capital budget, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 392.)
Mr. Trout moved the adoption of Resolution No. 33740-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
POLICE DEPARTMENT-HOUSING/AUTHORITY: The City Manager
submitted a written report advising that grant monies totaling
$80,000.00 were allocated and disbursed in the past two years by the
Roanoke Redevelopment and Housing Authority to enhance Roanoke
City Police C.O.P.E. (Community Oriented Policing Effort) activities on
property managed by the Housing Authority, which money was
disbursed at $10,000.00 per quarter for the years 1995-96 and 1996-97;
a supplemental police service contract has been negotiated between
the City and the Housing Authority to furnish police services in addition
to baseline police services at selected Housing Authority locations; the
purpose is to create a drug and crime-free environment and to provide
for the safety and protection of the residents in public housing
developments; services listed in the contract are currently being
performed by C.O.P.E. officers; and additional services include acting
as legal agents for the Housing Authority in the enforcement of
Housing Authority rules and regulations for tenants and to assist or
advise in the planning and implementation of other grant-funded
security programs within the Housing Authority.
7
It was further advised that Council's approval is required to
authorize the City to extend the contract with the Housing Authority for
a period of one year, to expire on June 30, 1998; and an additional
$40,000.00 of Housing Authority grant funds have been budgeted as
both recovered costs and expenditures in connection with contract
extension.
ACTION:
The City Manager recommended that he be authorized to execute
the Service Contract with the Roanoke Redevelopment and Housing
Authority, in a form to be approved by the City Attorney.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#33741-031698) A RESOLUTION authorizing an amendment to
an agreement between the City of Roanoke and the City of Roanoke
Redevelopment and Housing Authority to provide and enhance
Roanoke City Police C.O.P.E. activities on property managed by the
Authority.
(For full text of Resolution, see Resolution Book No. 60, page 393.)
Mr. White moved the adoption of Resolution No. 33741-031698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested a status report as to when the
new Police Chief will submit his recommendation regarding police sub-
stations.
Vice-Mayor Wyatt requested that City staff investigate the
feasibility of purchasing a police mobile unit, similar to a unit which is
used by the City of Philadelphia.
BUDGET-CMERP-EQUIPMENT: The City Manager submitted a
written report advising that the Capital Maintenance and Equipment
Replacement Program has identified the need to provide for acquisition
8
of priority technology needs and enhancements; and it is necessary for
Council to appropriate funds from CMERP and Prior Year Retained
Earnings to provide for acquisition of the following items:
Workstation requests
Event Management System
Trust Fund Accounting System
HUD Planning & Mapping System
Citizen Service Tracking System
(Phases I & II)
Real Estate System Study
Meals Tax & Business Tax System
Wide Area Network (WAN)
Client-Server Technology
Year 2000 Software Tools
Imaging Project
Central CD Tower
Help Desk Software
TOTAL:
$272,145.00
$ 55,500.00
$ 10,000.00
$ 11,120.00
$126,000.00
$ 35,000.00
$ 5O,OOO.OO
$115,140.00
$ 20,000.00
$ 2O,0O0.OO
$ 60,0OO.O0
$ 10,000.00
$ 15,000.00
$799,905.00
Funds designated from Prior Year Retained Earnings Account:
City Information Systems:
GIS - Phase 11
Training Room
E-Mail Licensing
Enterprise Document Print/
Retrieval System
Server Upgrades
CIS Training
Consultants and Temporary Staff
$300,000.00
$ 33,500.O0
$ 15,000.00
$ 65,00O.0O
$ 20,000.00
$ 10,000.00
$136,000.00
Utility Line Services:
Utility Line Services' portion of
Wide Area Network
Total
$ 16,020.00
$595,520.00
The City Manager recommended that Council appropriate
$1,395,425.00 to accounts to be established by the Director of Finance
as follows:
9
ACTION:
$799,905.00 from current year Capital Maintenance and
Equipment Replacement Program;
$16,020.00 from Utility Line Services Prior Year Retained
Earnings; and
$579,500.00 from City Information Systems Prior Year
Retained Earnings.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33742-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General, Utility Line Services, and City
Information Systems Fund Appropriations, and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 393.)
Mr. Trout moved the adoption of Ordinance No. 33742-031698.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
STATE HIGHWAYS-ISTEA-GRANTS: The City Manager submitted
a written report advising that the Intermodal Surface Transportation
Efficiency Act (ISTEA), which requires state departments for
transportation to set aside a minimum of ten per cent of the Surface
Transportation Program (STP) allocation each year to be used for
"hazard elimination" and "rail/highway grade crossings", was signed
into federal law in December 1991; funding participation for approved
projects is 90 per cent federal and ten per cent local; Virginia
Department of Transportation (VDOT) project applications were
submitted in June, 1997, including applications for two railroad grade
crossing projects submitted by the City which were selected by staff
based upon site review and citizen complaints; and the applications are
10
ACTION:
for installation of gates and flashing lights at the railroad crossings on
Cleveland Avenue (east of 18th Street, S. W.) and on 18th Street, S. W.
(south of Campbell Avenue), which crossings are currently marked only
with signage.
The City Manager further advised that VDOT has approved both
Roanoke City project applications which will be authorized by VDOT
upon receipt of resolutions adopted by Council and will be included in
this year's update of VDOT's Six-Year Improvement Program; and the
local share of project cost is estimated to be $400.00 for the two
projects.
The City Manager recommended that Council request, by two
separate resolutions, that VDOT program the two safety projects as
urban highway projects; and indicate that if the City cancels one or
more of the projects in the future for any reason, the City would pay 100
per cent of all costs associated with any work completed on the
canceled project between the time of programming and the cancellation
notice. (This type of statement is usual and typical of all highway
project programming requests made by municipalities throughout
Virginia.)
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33743-031698) A RESOLUTION requesting the Virginia
Department of Transportation to program a safety project, Cleveland
Avenue, S. W., railroad grade crossing, as an urban highway project.
(For full text of Resolution, see Resolution Book No. 60, page 397.)
Mr. Trout moved the adoption of Resolution No. 33743-031698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
11
ACTION:
(#33744-031698) A RESOLUTION requesting the Virginia
Department of Transportation to program a safety project, 18th Street,
S. W., railroad grade crossing, as an urban highway project.
(For full text of Resolution, see Resolution Book No. 60, page 398.)
Mr. Trout moved the adoption of Resolution No. 33744-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-VIRGINIA TRANSPORTATION MUSEUM-ISTEA: The City
Manager submitted a written report advising that the Virginia Museum
of Transportation (VMT) wishes to undertake certain renovations and
construction improvements to the Transportation Museum which was
included in the approved Capital Improvement Program for Fiscal Years
1994-1998; and total estimated cost of the renovation and construction
project is $1,949,001.00 which includes the following three phases:
Phase I - upgrading the front facade with paint and
construction of a new front entry and installing two (2)
signs on the Transportation Museum's roof.
Phase II - building a cover/shed, with skylights, for the
Transportation Museum's outside rail and road exhibits.
Phase III - building and amphitheater.
It was further advised that pursuant to Resolution No. 31900-
031494, Council requested funding from the Commonwealth
Transportation Board in the Enhancement Program of the Virginia
Department of Transportation (VDOT), pursuant to the Intermodal
Surface Transportation Efficiency Act ("ISTEA") for Phase I of the
Transportation Museum's renovations and construction project; VDOT
included Phase 1 in the Enhancement Program in 1994 and awarded
$228,000.00 of the $380,000.00 needed for Phase 1 in which the City
commits to 20 per cent of Phase I cost; and an additional $40,000.00
was awarded by VDOT in 1997, bringing total federal funds available for
the project to $268,000.00.
12
It was explained that a maximum of $813,000.00 of the 1996
General Obligation Bond Issue has been committed by the City for the
total project; bond funds must be matched by funding generated by the
Virginia Museum of Transportation to include cash, in-kind goods and
services and ISTEA funding; the City anticipates spending up to
$162,000.00 for Phase 1, $490,000.00 for Phase 11 and $171,000.00 for
Phase III of the project totaling $813,000.00 which represents the City's
total financial support to the Transportation Museum; and Council, at
its meeting on November 13, 1995, authorized the City Manager to
execute agreements with:
VDOT for development and administration of Phase I, and
The Virginia Museum of Transportation by which it shall
fulfill all obligations undertaken by the City in its
agreement with VDOT.
It was noted that plans and specifications for Phase I were
prepared for the Transportation Museum by Hayes, Seay, Mattern and
Mattern; bids were publicly opened by the Virginia Museum of
Transportation on January 21, 1998, after having been advertised in
accordance with the Virginia Public Procurement Act; six bids were
received and the Iow bid was submitted by Avis Construction
Company, Inc., in the amount of $314,000.00; bids were reviewed by
VDOT and the Iow bid was approved by the Commonwealth
Transportation Board at its meeting on February 19, 1998; the City-
State Agreement describes the cost sharing breakdown for the project;
and Roanoke's share of $81,000.00 is available in the project account
which represents a portion of the $152,000.00 that the City is prepared
to provide to the Transportation Museum for Phase I.
The City Manager recommended that Council take the following
actions:
Authorize the City Manager, in a form acceptable to the
City Attorney, to execute the City-State Agreement on
behalf of the City;
13
ACTION:
Appropriate $40,000.00 of ISTEA funds (to be reimbursed
by VDOT) to "Improvements to Virginia Museum of
ransportat~on Account No. 008-052-9650-9007; ,ncrease
the receivable in Account No. 008-1234 by the same
amount; and
Authorize the City Manager to execute amendments to
prior City-State and City-Virginia Museum of
Transportation agreements, in terms acceptable to the
City Attorney, to provide for the increased ISTEA award of
$40,000.00 to the Transportation Museum.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33745-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 399.)
Mr. Parrott moved the adoption of Ordinance No. 33745-031698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#33746-031698) A RESOLUTION authorizing execution of an
agreement between the City and the Commonwealth of Virginia,
Department of Transportation, said agreement relating to the
renovation and construction improvements to the existing facade of the
Virginia Museum of Transportation, Phase I - Project EN94-128-V20, C-
501 and Federal Project TEA-5128 (174); authorizing execution of
amendments to prior agreements between the City and the
14
ACTION:
Commonwealth of Virginia, Department of Transportation, and the City
and Virginia Museum of Transportation, to provide for the increased
ISTEA award to the Virginia Museum of Transportation; upon certain
terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 400.)
Mr. Trout moved the adoption of Resolution No. 33746-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
BUDGET-FIRE DEPARTMENT-CONSULTANTS REPORTS: The
City Manager submitted a written report advising that an advertisement
inviting architectural/engineering proposals for design, production of
contract documents and contract administration for the fire station at
Peters Creek Road corridor was publicly advertised on Sunday,
October 19, 1997; requests for proposals were requested by ten firms,
and the Selection Committee narrowed the ten submittals down to four
firms which were deemed most qualified to be interviewed by the
committee, with the firms of LMW, PC in association with DJG, Inc.,
having been chosen as the most qualified due to the number of fire
stations it had designed and constructed; and the fire station will be
similar in plan and function to Fire Station No. 14 with added space for
Emergency Medical Services (EMS).
It was noted that the firms have been interviewed and the most
qualified firm has been selected, and the project needs to proceed;
whereupon, the City Manager recommended that Council approve the
following actions:
Authorize the City Manager to execute an
architectural/engineering full services contract, in form
acceptable to the City Attorney, with LMW, PC, in
association with DJG, Inc., for design, development and
construction documents, construction administration and
project inspection for the fire station for the Peters Creek
Road Corridor, for the lump sum amount of $66,000.00.
15
Appropriate the following funding from the 1996 General
Obligation Bond Proceeds to an account in the Capital
Projects Fund to be entitled, "Peters Creek Road Fire
Station":
ACTION-
Architectural/Engineering Fee
Contingency
Total
$66,000.00
6,000.00
$72,O00.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33747-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 401.)
Mr. Trout moved the adoption of Ordinance No. 33747-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following resolution:
(#33748-031698) A RESOLUTION authorizing a contract with
LMW, PC for design, development and construction documents,
construction administration and project inspection for the fire station
for the Peters Creek Road Corridor.
(For full text of Resolution, see Resolution Book No. 60, page 402.)
Mr. Trout moved the adoption of Resolution No. 33748-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
16
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
CMERP-EQUIPMENT-BUDGET: The City Manager submitted a
written report advising that the Capital Maintenance and Equipment
Replacement Program (CMERP) and Prior Year Retained Earnings
Account has identified operational needs for various City departments;
and it is necessary for Council to appropriate funds from CMERP and
Prior Year Retained Earnings to provide funds for the following:
Neighborhood
Maintenance:
Improvement/Parks and
Grounds
Replace and upgrade fencing or
backstops at various athletic fields
Resurface four (4) basketball or
tennis courts
Upgrade sports lighting systems
Chain-link fencing surrounding the
City Cemetery on Tazewell Avenue
Construction of skateboard facility at
Wasena Park
Repairs to Washington Park
Neighborhood park equipment
Neighborhood Park playground
equipment for four sites
Recreation
$15,000.00
$14,000.00
$30,000.00
$30,000.00
$10,000.00
$15,700.00
$29,422.O0
$120,000.00
Roc Wood Adventure Cen~r
expansion
Games tables, sports recreational
equipment and PA system
$24,O0O.OO
$25,000.00
17
Fire-EMS
Operation equipment
ambulances
for new
Building Maintenance
Replace awnings over vendors' tables
at the City Market
Paint uprights and framing for awnings
at the City Market
Paint exterior of Public Works Service
Center Building
Repair and paint
outbuilding at
Recreation Center
garage and other
Mountain View
Remove storage tank, replace with
fiberglass tank at Municipal Building
Cost associated with moving of the
rocket from Wasena Park
Make alterations to existing
administrative offices for training staff
$ 4,635.00
$ 30,000.00
$15,000.00
$25,000.00
$25,000.00
$20,000.00
$35,000.00
Total
Funds designated from Prior Year Retained Earnings
Account:
Management Services
Replacement of van for City courier $ 25,000.00
$12,000.00
$479,757.00
18
Utility Line Services
One - 2 ton trunk
Total
$61,750.00
$86,750.00
The City Manager recommended that Council appropriate
$566,507.00, as follows:
$479,757.00 from CMERP to the following:
$162,000.00 to Building Maintenance Account
No. 001-052-4330-3056,
$24,000.00 to Recreation Account No. 001-
052-7110-2066,
$25,000.00 to Recreation Account No. 001-
052-7110-2035,
$264,122.00 to Parks and Grounds
Maintenance Account No. 001-052-4340-9015,
and
$4,635.00 to Fire-EMS Account No. 001-050-
3521-2010.
$25,000.00 from Management Services Prior Year Retained
Earnings to Account No. 015-002-1618-9010, and
$61,750.00 from Utility Line Services Prior Year Retained
Earnings Account 016-056-2626-9010.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33749-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General, Management Services, and Utility Line
Services Fund Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 402.)
19
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 33749-031698.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
The Mayor suggested that information with regard to proposed
CMERP projects be included on the City Page of The Roanoke Times.
FIFTH PLANNING DISTRICT COMMISSION-REGIONAL
COMPETITIVENESS ACT: The City Manager submitted a written report
advising that in 1996, the Regional Competitiveness Act was adopted
by the Virginia General Assembly whereby counties, cities and towns
within a planning district were permitted to establish regional
partnerships for the purpose of encouraging local governments to work
together for their mutual benefit and for the benefit of the
Commonwealth; on February 3, 1997, Council voted unanimously to
join with the participating localities of the Fifth Planning District to
establish an alliance under the Regional Competitiveness Act, known
as the Fifth Planning District Regional Alliance; and the Regional
Competitiveness Act permits localities to participate in regional
partnerships outside of their planning district, provided that the
governing body of that locality adopts a resolution of support and all
participating local governments in the regional partnership agree to the
addition.
It was further advised that on May 20, 1997, the Franklin County
Board of Supervisors adopted a resolution requesting permission to
participate in both the West Piedmont Partnership and the Fifth
Planning District Alliance; on February 4, 1998, the Fifth Planning
District Alliance contacted all participating localities to consider
expanding membership to include Franklin County; Regional
Competitiveness Act incentive funding is distributed to qualifying
regions on a per capita basis; the Franklin County Board of
Supervisors has agreed to assign 50 per cent of their population base
to the Fifth Planning District Alliance increasing the funding potential
to this region; and in May, 1998, the Fifth Planning District Alliance will
make application for Regional Competitiveness Act incentive funding
which will be available on July 1, 1998.
20
ACTION:
The City Manager recommended that Council endorse the
participation of Franklin County in the Fifth Planning District Alliance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Harris offered the following resolution:
(#33750-031698) A RESOLUTION supporting participation of
Franklin County in the Fifth Planning District Regional Alliance.
(For full text of Resolution, see Resolution Book No. 60, page 404.)
Mr. Harris moved the adoption of Resolution No. 33750-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-BILLINGS AND COLLECTIONS-WATER
RESOURCES-EQUIPMENT: The Director of Finance submitted a written
report advising that in 1984, the City of Roanoke purchased a utility
billing software system from Network Computing Corporation (NCC),
which software company is no longer in business and no upgrades
have been made to the system; the system is not year 2000 compliant
and will not be able to calculate water and sewer bills after
December 31, 1999; and a parallel team, the Utility Information Team,
was formed to select a new software system and to evaluate and re-
engineer business practices.
It was further advised that specifications were developed and
requests for proposals were sent to approximately 30 vendors known
to provide utility billing software; three proposals were received from
Systems & Software, Inc., HTE, Inc., and Harris Computer Systems,
Inc.; and after being evaluated in a thorough and consistent manner by
representatives of the Utility Information System Team, HTE, Inc., was
ranked as the technology solution which would best support the needs
of the City.
21
ACTION:
It was explained that the City purchased handheld meter reading
devices to automate the meter reading process in 1990; in
December, 1997, the City was notified by the handheld unit vendor that
the brand of the City's handhelds had been discontinued and no
maintenance contract will be offered; procurement of handheld units
was not expected to exceed $30,000.00, therefore, the formal bid
process was not legally required; a request for proposals for hardware
needed to run the utility billing software system was issued on
January 12, 1998; and on February 6, 1998, bids for hardware for the
utility billing system were received from HTE, Inc., Computer
Applications Specialists and Blue State Systems, Inc., and evaluated
for final selection; and contract negotiations have been completed with
the top ranked utility billing software vendor, hardware bids have been
evaluated and handheld meter reading equipment and corresponding
software have been evaluated and ranked.
The Director of Finance recommended that Council authorize the
award of a contract to HTE, Inc., in the amount of $302,185.00, for utility
billing software and services; accept the bid of Computer Applications
Specialists, for AS/400 Hardware and Operating System, in the amount
of $56,602.00; accept the bid of Blue Star Systems, Inc., for the
purchase of an AS/400 Central Processor in the amount of $75,100.00
and Laser printers in the amount of $11,600.00, for a total cost of
$86,700.00, the lowest responsive bidders to the requirements of the
specifications at bid prices listed; appropriate $1,200.00 for interface
software; appropriate $41,690.00 for software and hardware
maintenance costs; and appropriate $28,736.00 for handheld meter
reading devices.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33751-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Water, Sewage Treatment, City Information
Systems and Utility Line Services Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 405.)
Mr. Trout moved the adoption of Ordinance No. 33751-031698.
The motion was seconded by Mr. White and adopted by the following
vote:
22
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Trout offered the following emergency ordinance:
(#33752-031698) AN ORDINANCE awarding a contract to HTE,
Inc., for utility billing software and associated services, upon certain
terms and conditions; authorizing the City Manager to execute the
requisite contract; accepting the bids of Computer Application
Specialist and Blue Star Systems, Inc., for the provision of certain other
related equipment, upon certain terms and conditions; rejecting all
other bids for said equipment; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 407.)
Mr. Trout moved the adoption of Ordinance No. 33752-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Council Member Swain requested information with regard to the
addresses of successful bidders.
PURCHASE/SALE OF PROPERTY-TAXES: The Director of
Finance submitted a written report advising that in October 1997,
Council approved the sale of certain real property for delinquent taxes
and assessments by judicial sale; upon recommendation of the City
Attorney, two law firms were selected from proposals by five firms to
handle the sale; in most cases, legal fees will be paid by the property
owners when the delinquent taxes or assessments are paid, or the fees
will be paid out of sale proceeds at the time of sale; it is possible that
all of the City's delinquent taxes and assessments may not be paid in
full and costs of conducting the sale may exceed the purchase price of
the property; however, the primary benefit of conducting the tax sale
is to sell the property to a responsible landowner who will properly
23
maintain the property and pay future taxes; the City would then collect
future real estate taxes and avoid incurring weed/trash abatement fees
and demolition/board up fees; and as a result, the neighborhoods
would benefit by having responsible property owners.
It was further advised that fees including title searches, filing
fees, advertising, service of process fees, and some attorney's fees for
filing suits will be incurred and must be paid prior to the actual sale;
approximately 130 properties were turned over to outside legal counsel
in January 1998; and it is anticipated that the first auctions will begin
in June 1998 and the judicial sale process will continue into fiscal year
1998-99.
The Director of Finance recommended that Council appropriate
$40,000.00 to Account No. 001-004-1232-2162 for expenses related to
conducting the judicial sale for real property, with a corresponding
increase in the delinquent real estate revenue estimate, 001-020-1234-
0102.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33753-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 408.)
Mr. Trout moved the adoption of Ordinance No. 33753-031698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
CITY EMPLOYEES-PENSIONS: The Director of Finance
submitted a written report advising that Council adopted Ordinance No.
27061 establishing the Employee's Supplemental Retirement System
(ESRS), effective July 1, 1984; the new system, ESRS, was established
in addition to the existing Employees Retirement System (ERS) and is
24
the only system available to employees hired or rehired on or after
July 1, 1984; employees who were members of ERS as of June 30,
1984, had an option of remaining a member of ERS (existing system) or
transferring their membership to ESRS (new system); and from July 1,
1984 through December 31, 1984, 877 of the 1,989 employees exercised
their option to transfer to the new system; in 1994, Council adopted
Ordinance No. 32271-121294 authorizing another "window" of
opportunity for members of the ERS to transfer to the ESRS, and this
option was chosen by 128 of the remaining 565 members of the ERS.
It was further advised that there are a few employees with over
42 years of service who are members of ESRS; due to their long tenure,
a more favorable pension benefit might be available to these employees
under ERS; the pension calculation for members of ESRS is two per
cent for each year of creditable service with a maximum of 60 per cent
of their average final compensation, and the average final
compensation is the average annual compensation during the 36
consecutive months yielding the highest average for members of
£SRS; the pension calculation for members of ERS is one seventieth
of their average final compensation multiplied by years of creditable
service with no maximum, and the average final compensation for
members of ERS is the annual compensation during the 12 consecutive
months yielding the highest average; therefore, a member in ERS with
42 years of service would receive 60 per cent of their average final
compensation.
The Director of Finance recommended that all employees who
were members of ERS on June 30, 1984, and who attain 42 or more
years of creditable service at retirement receive their choice of the
most favorable pension benefit under ERS or ESRS; the actuarial cost
for this recommendation would have an immaterial financial impact on
the trust fund; and that Council adopt an ordinance, effective March 16,
1998, authorizing the retirement administration to calculate pensions
under ERS and ESRS for members of ESRS who have 42 years or more
of creditable service which would allow the member to select the most
favorable option.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
25
ACTION:
(#33754-031698) AN ORDINANCE amending the Code of the City
of Roanoke (1979), as amended by enacting new §22.1-4, Election of
benefit under ERS or ESRS for members of ESRS havin~l 42 or more
years of creditable service, to provide that certain members of the city
plan who attain 42 or more years of creditable service shall have the
right to be paid pension benefits under either ERS or ESRS pursuant
to the member's election; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 409.)
Mr. Trout moved the adoption of Ordinance No. 33754-031698.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Vice-Mayor Wyatt expressed concern with regard to certain
inequities in the City's Pay Plan and benefits schedule, and requested
that the City Manager review the feasibility of hiring an outside
consultant to review pay plan/benefit issues. She suggested that a
committee composed of City employees and citizens be appointed to
work with the consultant.
The City Manager advised that because of the time frame, a
report could not be prepared prior to 1998-99 budget study, and
suggested that the matter be discussed by Council during 1998-99
budget study to reach a consensus as to how Council would like to
proceed.
Without objection by Council, the Mayor advised that the matter
would be referred to 1998-99 budget study for discussion.
REPORTS OF COMMITTEES:
SEWERS AND STORM DRAINS-BUDGET-WATER RESOURCES:
Council Member John H. Parrott, Chairperson, Bid Committee,
presented a written report on behalf of the Committee, in connection
with bids received by the City for construction of the Roanoke River
Interceptor Sewer Replacement, Contracts C, D and E.
26
The Bid Committee advised that the Roanoke River Interceptor
Sewer Replacement is part of the renovation and expansion of joint use
sewer facilities considered by Council at its meeting on December 13,
1993; the project replaces the existing interceptor sewer from the Water
Pollution Control Plant to the Salem city limits; and Contracts C, D and
E replace the existing Roanoke River interceptor from Wasena Park at
Winchester Street to the Salem city limits.
It was also advised that the project was advertised for bids as
three separate contracts: Contracts C, D and E, with each contract
including approximately the same amount of work, and bidders had the
option of bidding each contract individually or all contracts together as
a single contract, for a contract time of 540 calendar days; 12 bids were
received from five contractors for the various project alternatives; the
lowest bid was submitted by Casper Colosimo & Son, Inc. for Contracts
C and D, and Mendon Pipeline, Inc., for Contract E; Mendon Pipeline,
Inc., has requested that it be allowed to withdraw its bid due to an
unintentional omission of work in the bid document which has been
confirmed by documents submitted by Daniels Law Firm P.L.L.C., legal
counsel to Mendon Pipeline, Inc.; and Casper Colosimo & Son, Inc.,
submitted the next lowest bid, in the amount of $12,931,078.00, for
combined Contracts C, D, and E.
It was noted that the City of Salem and Roanoke County share
the cost of the project with the City of Roanoke and both have reviewed
the project and bids and agree that the project should be constructed;
the proposed construction will require the relocation of approximately
33 mobile homes located in the Hannah Court Trailer Park; and the
estimated cost of relocation, including cost of easements, construction
of replacement trailer pads and utilities, and relocation expenses, is
$400,000.00, which is broken down as follows:
Construction Contract
Contingency
Mobile Home Relocation
Railroad Flagging & Construction
Total
$12,931,078.00
646,554.00
400,000.00
75,000.00
$14.052.632.00
Project cost is apportioned between the participating jurisdictions as
follows:
27
City of Roanoke
City of Salem
Roanoke County
36.7% $ 5,157,316.00
33.7% 4,735,737.00
29.6% 4,159,579.00
Additional funding, in excess of the $15.7 million in bonds already
committed to other projects is necessary; and funds are available for
appropriation in Sewage Fund Retained Earnings.
The Bid Committee recommended that Council approve the
following actions:
Grant the request of Mendon Pipeline, Inc., to withdraw its
bid;
Authorize the City Manager to execute a unit price
contract for combined Contracts C, D and E, in a form
approved by the City Attorney, with Casper Colosimo &
Son, Inc., in the amount of $12,931,078.00, with 540
calendar days for completion of the work, and a project
contingency of $646,554.00, $400,000.00 for mobile home
relocations, and $75,000.00 for charges by Norfolk
Southern Corporation for flagman services;
Appropriate $5,157,316.00 from Sewage Treatment Fund
Retained Earnings to an account to be established by the
Director of Finance entitled, "Roanoke River Interceptor
Contracts C, D, and E."; and appropriate $8,895,316.00 to
the same account from funds to be provided by other
jurisdictions and establish accounts receivable in the
same amount.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33755-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Sewage Treatment Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 410.)
28
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 33755-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
Mr. Parrott offered the following emergency ordinance:
(#33756-031698) AN ORDINANCE allowing the withdrawal of a bid
by Mendon Pipeline, Inc.; accepting the bid of Casper Colosimo & Son,
Inc., for combined Contracts C, D and E of the Roanoke River
Interceptor Sewer Replacement Project, upon certain terms and
conditions, and awarding a contract thereof; authorizing the proper City
officials to execute the requisite contract for such work; rejecting all
other bids made to the City for the work; and providing for an
emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 412.)
Mr. Parrott moved the adoption of Ordinance No. 33756-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
SEWERS AND STORM DRAINS-EASEMENTS-WATER
RESOURCES: Vice-Mayor Linda F. Wyatt, Chairperson, Water
Resources Committee, presented a written report on behalf of the
Committee, with regard to authorization for abandonment of a certain
unused public easement for water and sewer located across property
on Speedwell Avenue, N. W., identified as Official Tax No. 2270808.
A staff report advised that Ordinance No. 12878, adopted by
Council on October 29, 1956, vacated an undeveloped portion of
Speedwell Avenue, N. W., approximately 175 feet in length, thereby
creating a new lot identified as Official Tax No. 2270808; the current
owner of the property has located a buyer for the lot who desires to
29
ACTION:
construct a residence on the lot, however, the unused easement
reserved by the City precludes the construction of a house on the lot;
the current owner was not aware of the easement until it was
discovered by the buyer's attorney prior to closing the real estate
transaction; and both the buyer and the current owner, who has
purchased another home, are anxious to complete the sale as quickly
as possible.
It was further advised that the property owner has requested that
the City abandon the easement reserved by Ordinance No. 12878,
Official Tax No. 2270808, which has never been utilized.
The Water Resources Committee recommended that Council
authorize abandonment of the public easement across property
identified as Official Tax No. 2270808, in a form approved by the City
Attorney.
(For full text, see reports on file in the City Clerk's Office.)
Ms. Wyatt moved that the following ordinance be placed upon its
first reading:
(#33757) AN ORDINANCE authorizing the abandonment of a
certain unused public easement for water and sewer located across
property identified by Official Tax No. 2270808, upon certain terms and
conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 415.)
The motion was seconded by Mr. White and adopted by the
following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
30
ACTION:
STREET LIGHTS-SIDEWALK/CURB AND GUTTER-BUDGET-
FDETC-FIRST UNION NATIONAL BANK: Ordinance No. 33733,
appropriating $85,739.00 received from First Union National Bank to be
used for streetscape improvements, having previously been before the
Council for its first reading on Monday, March 2, 1998, read and
adopted on its first reading and laid over, was again before the body,
Mr. Trout offering the following for its second reading and final
adoption:
(#33733-031698) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations.
(For full text of Ordinance, see Ordinance Book No. 60, page 388.)
Mr. Trout moved the adoption of Ordinance No. 33733-031698.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris and
Parrott ........................................................................................ 6.
NAYS: Mayor Bowers .......................................................... 1.
Y.M.C.A.-JEFFERSON CENTER-LEASES-SCHOOLS:
Ordinance No. 33738, authorizing the renewal of a lease agreement
between the City, the School Board, and the Young Men's Christian
Association for use of the Jefferson High School Gymnasium upon
certain terms and conditions, as more fully set out in a report of the
Water Resources Committee under date of March 2, 1998, having
previously been before the Council for its first reading on Monday,
March 2, 1998, read and adopted on its first reading and laid over, was
again before the body, Mr. Trout offering the following for its second
reading and final adoption:
(#33738-031698) AN ORDINANCE authorizing the renewal of a
lease agreement between the City, the School Board of the City of
Roanoke, and the Young Men's Christian Association of Roanoke,
Virginia, for use of the Jefferson High School gymnasium, upon certain
terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 389.)
31
ACTION:
Mr. Trout moved the adoption of Ordinance No. 33738-031698.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
CITY COUNCIL-YOUTH: Mr. Trout offered the following resolution
changing the time and place of commencement of the regular meeting
of City Council scheduled to be held at 12:15 p.m., on Monday, April 6,
1998, to 12:00 noon on Monday, April 6, 1998, in the Roanoke Ballroom
at the Hotel Roanoke & Conference Center, 110 Shenandoah Avenue,
N. W., with the 2:00 p.m. session to be held on the same date in the City
Council Chamber, 215 Church Avenue, S. W..
(#33758-031698) A RESOLUTION changing the time and place of
commencement of the regular meeting of City Council scheduled to be
held at 12:15 p.m., on Monday, April 6, 1998.
(For full text of Resolution, see Resolution Book No. 60, page 413.)
Mr. Trout moved the adoption of Resolution No. 33758-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
BUDGET: With regard to the fiscal year 1998-99 budget process,
Council Member Swain spoke in support of disseminating information
to the citizens of Roanoke regarding the inflation rate, salary and fringe
benefits improvements for City employees, equipment replacement,
improvements to and updating of certain aspects of the City's
infrastructure, sustaining and expanding quality of life
32
ACTION:
ACTION:
facilities/programs such as libraries, recreation centers, etc; and
Council Member White requested that citizens be advised that the
delivery of City services is driven by the tax base.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 3:10 p.m., the Mayor declared the meeting in recess.
At 3:25 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
OATHS OF OFFICE-COMMITTEES-SPECIAL EVENTS: The Mayor
advised that there is a vacancy on the Special Events Committee
created by the resignation of Barbara D. Bethel, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Wanda English.
There being no further nominations, Wanda English was
appointed as a member of the Special Events Committee, for a term
ending June 30, 1998, by the following vote:
FOR MS. ENGLISH: Council Members Swain, Trout, White, Wyatt,
Harris, Parrott and Mayor Bowers .................................................. 7.
33
ACTION:
ACTION:
OATHS OF OFFICE-COMMITTEES-FLOOD
REDUCTION/CONTROL: The Mayor advised that there is a vacancy on
the Flood Plain Committee created by the resignation of Samuel J.
Krisch, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of E. L. Noell.
There being no further nominations, E. L. Noell was appointed as
a member of the Flood Plain Committee, for a term ending June 30,
1998, by the following vote:
FOR MR. NOELL: Council Members Swain, Trout, White, Wyatt,
Harris, Parrott and Mayor Bowers ................................................. 7.
OATHS OF OFFICE-COMMITTEES-AIRPORT: The Mayor advised
that the term of office of Claude N. Smith as a member of the Roanoke
Regional Airport Commission expired on March 9, 1998, and called for
nominations to fill the vacancy.
Mr. Trout placed in nomination the name of Claude N. Smith.
There being no further nominations, Claude N. Smith was
reappointed as a member of the Roanoke Regional Airport
Commission, for a term ending March 9, 2002, by the following vote:
FOR MR. SMITH: Council Members Swain, Trout, White, Wyatt,
Harris, Parrott and Mayor Bowers .................................................. 7.
OATHS OF OFFICE-COMMITTEES-CONSULTANTS REPORTS-
WATER RESOURCES: The Mayor advised that the Members of Council
were in agreement with the appointment of the following persons to the
Ad Hoc Citizens Advisory Committee - Carvins Cove Reservoir:
Elizabeth T. Bowles, lan Webb, M. Rupert Cutler, James K. Cowan, Jr.,
William H. Lamson, Wesley Best, and Chauncey L. Logan.
The Mayor further advised that it was the consensus of Council
that Mrs. Bowles will serve as Chair of the Committee.
At 3:35 p.m., the Mayor declared the meeting in recess until
7:00 p.m.
34
On Monday, March 16, 1998, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance,
Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout,
William White, Sr., Linda F. Wyatt, C. Nelson Harris, John H. Parrott and
Mayor David A. Bowers ................................................................. 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Mary F. Parker,
City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Virginia Skyline Girl Scout Council Association
No. 5.
SCHOOLS: The Mayor advised that on July 1, 1998, there will
be two vacancies on the Roanoke City School Board for terms of three
years each, ending June 30, 2001. He stated that pursuant to Chapter
9, Education, Article II, Procedure for Election of School Trustee-%
Section 9-19, Preliminary Screenincj of Candidate% of the Code of the
City of Roanoke (1979), as amended, on or before March 31, Council, as
a Committee of the Whole, shall, at a regular or special meeting, review
and consider all candidates for the position of school trustee;
whereupon, the matter was before the body.
The Mayor further advised that as of 5:00 p.m., on March 10,
1998, which was the deadline for receipt of applications, the following
persons had applied for the two vacancies:
David W. Davis
Harry F. Davis
Daniel G. Oakey
Melinda J. Payne
Ruth C. Willson
35
ACTION:
(See applications on file in the City Clerk's Office.)
Mr. White moved that the applications be received and filed. The
motion was seconded by Mr. Trout and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, March 16, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Southern Lane
Group, LLC, that ten tracts of land located on Southern Lane, Southern
Hills Drive and Griffin Road, S. W., identified as Official Tax Nos.
5470108-5470115, inclusive, 5480701 and 5480704, be rezoned from RS-
3, Residential Single-family District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioner, the
matter was before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, February 26, 1998, and Thursday,
March 5, 1998, and in The Roanoke Tribune on Thursday, March 5,
1998.
ACTION:
(See publisher's affidavits on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33759) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet Nos. 547 and 548, Sectional
1976 Zone Map, City of Roanoke, to rezone certain property within the
City, subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 415.)
The motion was seconded by Mr. Parrott.
36
A report of the City Planning Commission recommending that
Council approve the request for rezoning, was before the body.
(For full text, see report on file in the City Clerk's Office.)
John R. Marlles, Chief, Community Planning, advised that the
City Planning Commission has recommended that Council approve the
request for rezoning; however, it should be noted that when
considering a rezoning request, Planning staff and the City Planning
Commission study a number of specific items which include reviewing
the existing zoning pattern in the area, examining the existing land use
of the site and surrounding area land use, insuring that there are
sufficient utilities either existing or proposed to accommodate the
proposed rezoning and determines if the proposed rezoning is in
conformity with the Comprehensive Plan. He stated that after
considering all of the above information, it was the opinion of the
Planning staff and the Planning Commission that extending the C-2
zoning boundary which currently runs along Southern Hills Lane to
Griffin Road down to Route 220 is a logical extension of the C-2 District.
He advised that since the rezoning was first heard by Council at its
meeting on December 15, 1997, City Planning staff has met with
representatives from the Southern Hills Improvement Association on
several occasions to answer questions and to bring citizens up to date
on the status of neighborhood issues which have surfaced as a result
of the process.
Mr. Marlles stated that it is important for Council to separate the
neighborhood issues from those issues that are related to the rezoning,
and over the past two weeks City staff has met with representatives of
the neighborhood group to discuss what is believed to be an innovative
proposal to dedicate future tax revenues generated from the proposed
new commercial development to the area for neighborhood
infrastructure improvements. He explained that as currently structured,
the proposal would dedicate $800,000.00 for new public improvements
within the neighborhood, and the total amount of funds would be made
available for infrastructure improvements following the issuance of
certificates of occupancy for more than 40 per cent of the approved
building sites. He further explained that instead of the City advising
residents as to what improvements will be made with the $800,000.00,
residents would be able to help identify and prioritize the public
37
improvements as part of a neighborhood planning process which has
been included in the proposal to the neighborhood association. He
stated that it is estimated that City Planning staff could begin
preparation of the neighborhood plan within six months.
With regard to the protection of the neighborhood, the City
Attorney was requested to advise as to the legal parameters within
which the City may operate; whereupon, the City Attorney advised that
there are essentially two protections that any landowner has within the
City in regard to the use of his or her property; i.e.: the zoning of the
property and the Comprehensive Plan. He explained that when the
Comprehensive Plan is strong in respect to the intended uses of a
particular area, the Comprehensive Plan guides the zoning. He
concurred in the statement of Mr. Marlles in regard to the neighborhood
planning process and development of a strong comprehensive plan for
the area.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
Mary Ellen F. Goodlatte, Attorney, representing the petitioner,
presented a site plan proposed by the developer and proffered
conditions as a part of the rezoning. She explained that the site plan
would create seven commercial sites, three along Franklin Road, four
fronting on redesigned Southern Hills Drive and Southern Hills Lane,
and a new entrance to Franklin Road with a traffic signal that would
also serve the new Lowes development. She advised that new
Southern Hills Drive would line up with existing Southern Hills and
intersect with Griffin Road, and the development does not extend
beyond Griffin Road. She stated that traffic to be generated by the
development will be oriented toward Franklin Road, therefore,
signalization is important to this commercial development, but it is also
important to the residents who live in the Southern Hills neighborhood.
She added that in dealing with concerns of residents with regard to
Griffin Road serving as a line of demarcation, the developer has done
everything it can within the rezoning request via proffers to strengthen
the line of demarcation. She stated that when meeting with the
residents of the area, not only did they discuss the proposed project,
but there were many other issues that surfaced which are important to
the neighborhood such as road issues, drainage issues, parks and
betterment issues, and the neighborhood proper above Griffin Road.
She noted that two things appear to be happening: (1) a land use
decision over the 12 acres of land and, (2) the general concerns
38
expressed by the neighborhood and the City Manager has appointed a
team of persons to address neighborhood issues with involvement by
the neighborhood which will be a long term process. This evening, she
requested that Council focus its attention on the rezoning of the 12
acres which consists of seven houses, three are abandoned and
vacant, three are owner occupied, and one has been rented, and the
main part of the neighborhood begins where these properties end at
Griffin Road. She stated that this residential neighborhood is on the
edge of a commercial corridor, Griffin Road, other neighborhoods face
similar kinds of pressure; the City of Roanoke welcomes residential,
commercial and industrial development; where different uses meet, the
transition should be as smooth as possible by listening to the
neighbors; by working with City Planning staff, the developer has
imposed numerous proffers on the project to provide a good buffer for
the residential neighborhood; and to be a good commercial neighbor,
the developer has included use restrictions, sidewalks, screening, and
neighborhood signage. She explained that the proposed project will
not solve the problems of the neighborhood, but it will be a step in the
right direction as the dialogue between the neighborhood and the City
unfolds. She stated that the realignment of Southern Hills Drive and
the installation of a traffic signal at the intersection of Franklin Road
provides the residents with a safe and dependable entrance and exit
onto Franklin Road, and requested that Council approve the
conditional rezoning request.
Mr. E. Wayne Gravely, 2202 Sherman Drive, N. W., property owner
in the Southern Hills area, advised that the developer plans to improve
the neighborhood and he did not understand why there is opposition
by some property owners. He spoke in support of the proposed
rezoning.
Mr. Lincoln D. Barrett, 4268 Joplin Road, S. W., President,
Southern Hills Neighborhood Association, advised that the $800,000.00
previously discussed has some components that are not in line with
what the neighborhood is trying to achieve; and although the
$800,000.00 would help to improve the neighborhood, funds in the
range of $5 million are needed to achieve the goals of Southern Hills
residents. He stated that inasmuch as it has been only two weeks
since the City's proposal was presented to the neighborhood, he would
request that Council table the matter to provide more time to meet with
City officials to address the needs of Southern Hills in a more direct
way. He further requested that the City's proposal be clarified and
placed in writing before Council acts on the rezonings of the property.
39
Ms. Janice W. Vineyard, 4024 Griffin Road, S. W., expressed
opposition to the development for commercial use. She stated that
Southern Hills residents are hard working, taxpaying, voting citizens
who believe that the City should not place the responsibility of making
improvements to the neighborhood on a commercial developer whose
interests do not extend beyond the proposed commercial property.
She requested that Council continue the public hearing to enable
further discussion by neighborhood representatives.
Martin D. Jeffrey, President, Local Branch, N.A.A.C.P., advised
that Southern Hills residents have not been privy to the kind of
collective discussions that need to take place which involve the City,
the developer and the residents. He stated that there are too many
questions that remain unanswered in regard to how to deal with the
neighborhood beyond the rezoning. He advised that the issues are
clear and fundamental, it is clear that there have been decades of
neglect of this neighborhood, there is a history of proportionate
encroachment in this predominantly African-American neighborhood
in the name of economic development, and the possibility of a pass
through by 1-73 through 1-581 and the Route 220 corridor has caused
many persons to jockey for positions of profit because the potential of
1-73 development will increase the value of the land. He added that it
is clear that the age-old economic strategy of designing for the
expected path of least resistance is alive and well in Roanoke and it is
the right of Southern Hills residents to participate fully in the
discussions that will determine the fate of their neighborhood, while
enjoying the same rights that other neighborhoods enjoy. He stated
that it is a question of whether Iow income minority neighborhoods
should bear, disproportionately, the burden of cost of the City's
economic exchange project. He advised that the neighborhood needs
to be brought to the table with City representatives for a full discussion,
and requested that Council defer action on the request for rezoning
until all unanswered questions have been addressed.
Mr. William D. Bestpitch, 381 Washington Avenue, S. W., advised
that the debate is focused primarily on whether or not this development
is good for the Southern Hills neighborhood, and asked that Council
consider whether the project is good for the City of Roanoke as a
whole. He suggested that the rezoning request is not in Roanoke's
best interest because it further reduces the already limited amount of
land available for future residential development and because the
request fails to support the need to redevelop existing commercial
property elsewhere in the City. He stated that with a moratorium on
40
annexation, a long term perspective requires City officials to guard
those areas that could be used for future homes and neighborhoods.
He referred to the Williamson Road community which needs
commercial redevelopment at the present time, and advised that the
Williamson Road Area Business Association has developed a
comprehensive long range plan for the revitalization and
redevelopment of the Roanoke Valley's commercial main street, and
this project could be directed to Williamson Road to show support for
those businesses and property owners. He noted that some people
have suggested that denying the request for rezoning would cost the
City millions of dollars in future tax revenues and that fear is realistic
only if it is assumed that there are no other appropriate locations. He
stated that a vote in favor of the request will send the message to the
Williamson Road community and to other commercial areas that City
Council cannot be relied upon to support redevelopment efforts as long
as it is cheaper and easier to continue rezoning residential property,
thereby leaving existing commercial properties to further deteriorate.
He urged that Council vote for the long term interests of the City and
deny the request for rezoning.
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., requested that
Council defer action on the request, because it appears that Roanoke
City is delaying and neglecting black neighborhoods until it wants to
use those neighborhoods for commercial development. She advised
that the perception is that the black neighborhoods suffer from
harassment from the City in that they do not receive the necessary
infrastructure improvements until a decision is made for commercial
development. She asked why infrastructure improvements should be
linked to any percentage of occupancy; and if infrastructure
improvements are linked to occupancy, will improvements start only.
after the level of occupancy has been reached, and if the level of
occupancy is reached on a specific date but later decreases, will
infrastructure improvements be discontinued. She stated that the City
seems to be interested in protecting the residential neighborhood
beyond Griffin Road, but considering the statement of Mr. Marlles that
it will take six months to begin work on the neighborhood plan, what
type of protection will be afforded to residents before the City starts
work on the comprehensive plan, and what happens ifa comprehensive
plan is approved by the neighborhood, but following public hearing
comments, the comprehensive plan is defeated. She cautioned
Southern Hills residents to insist upon a written agreement and to
insure that the agreement is legal and enforceable. She suggested that
the rezoning be continued until all questions have been addressed.
41
Mr. Kevin S. Brown, 4030 Southern Lane, S. W., spoke in support
of improving the neighborhood beyond Griffin Road. He called
attention to drainage problems, vehicles exceeding the posted speed
limit on Southern Lane, and the need for another entrance to Route 220.
He stated that the entire neighborhood needs improvement, the
proposed rezoning will provide a good start, and spoke in support of
the proposed commercial development.
Mr. Arthur Beckner, Jr., 2138 Southall Place, S. W., advised that
if residents wish to sell their property they should be allowed to do so,
and spoke in support of the proposed commercial development.
The City Manager was requested to address the procedure used
by City staff in arriving at the $800,000.00 figure for infrastructure
improvements; whereupon, the City Manager advised that as a result
of discussions by Council at the first public hearing which was held on
December 15, 1997, it was his understanding that City staff was
requested to address the following issues:
(1) open storm drainage on Southern Hills Drive,
(2) the possibility of developing a safe access to Route 220 South
on Franklin Road,
(3)
to give confidence to the abutting neighborhood that theirs would
be a line of demarcation which would be a part of the record on
any rezoning, and
(4) to develop a comprehensive plan for the neighborhood.
Mr. Herbert stated that after negotiations with the developer, an
offer was made, subject to approval of the rezoning by Council, that the
City will provide $800,000.00 for infrastructure improvements which
would benefit the public; i.e.: a roadway, storm drainage, curb and
gutter, and a traffic signal at the intersection of the new proposed road
to be aligned with the development currently taking place in Roanoke
County. He advised that the $800,000.00 would be made available in a
lump sum to be paid back to the City's General Fund in whatever period
of time it takes to generate the revenues from the project.
Question was raised of Mr. Barrett as to three specific items that
the neighborhood would like to see as a result of future discussions on
the project and a suggested time frame to continue discussions. He
42
stated that Southern Hills residents would like a written document that
there will be no further encroachment into Griffin Road, that an
additional $4.2 million be provided for neighborhood improvements
with a specific time frame for completing improvements, and that the
citizens of Southern Hills be convinced that the City cares about their
neighborhood.
Following further discussion, Mr. White offered an amendment
to the motion that the public hearing be continued for a period of up to
90 days. The amendment was seconded by Ms. Wyatt and lost by the
following vote:
AYES: Council Members Harris, White and Wyatt ................... 3.
NAYS: Council Members Swain, Trout, Parrott and
Mayor Bowers ............................................................................ -4.
Ordinance No. 33759 on its first reading, was adopted by the
following vote:
AYES: Council Members Swain, Trout, Parrott and
Mayor Bowers ............................................................................ -4.
NAYS: Council Members White, Wyatt and Harris ................... 3.
SEWERS AND STORM DRAINS-COMMUNITY PLANNING-
ROANOKE VISION, COMPREHENSIVE DEVELOPMENT PLAN-WATER
RESOURCES: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, March 16, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, to consider a proposed
amendment to Roanoke Vision, Comprehensive Development Plan for
Roanoke, Virginia, 1985 - 2005, to include the Roanoke Valley Regional
Stormwater Management Plan, dated October, 1997, the motion was
before the body.
Legal advertisement of the public hearing was published in
The Roanoke Times on Thursday, February 26, 1998, and Thursday,
March 5, 1998, and in The Roanoke Tribune on Thursday, March 5,
1998.
(See publisher's affidavits on file in the City Clerk's Office.)
43
A report of the City Planning Commission advising that Roanoke
Vision, the City's official comprehensive plan, was adopted in 1986, and
recommended the preparation of regional component plans to address
such problems as flood control and storm water management; the
Roanoke Valley Regional Stormwater Management Plan was a
cooperative effort between the City of Roanoke, Roanoke County, the
City of Salem and the Town of Vinton acting through the Fifth Planning
District Commission to study existing and future flooding problems
throughout the Roanoke Valley; and the overall focus of the plan, which
was funded by a 50 per cent matching grant awarded in 1994 by the
Federal Emergency Management Agency (FEMA) in cooperation with
the Virginia Department of Emergency Services, is to implement
policies and procedures which will reduce the danger and damage
caused by flooding in the Roanoke Valley, was before Council.
It was further advised that the following City watersheds were
included in the plan: Barnhardt Creek, Cravins Creek (main channel,
west fork), Glade Creek, Lick Run, Mudlick Creek, Murray Run, Ore
Branch, Peters Creek (main channel, tributaries A, B, and C), Tinker
Creek and Trout Run; the Plan includes mapping which shows the
structures and roads that are currently in the flood plain and which
structures and roads will be in the flood plain following future
development; the Plan also identifies specific projects which would
reduce existing flooding problems including costs, benefits and priority
rankings; the structural projects identified in the Plan, which have an
estimated cost of approximately $20 million, include bridge
replacements, elevating roadways and regional detention basins; the
City's current rating in the Community Rating System (CRS)
administered by FEMA could be jeopardized if the proposed Plan is not
adopted; and the Roanoke Valley Regional Stormwater Management
Plan has been completed and is currently being considered by each of
the participating jurisdictions.
The City Planning Commission recommended that Roanoke
Vision, the City's comprehensive plan, be amended to incorporate the
R°anoke Valley Regional Stormwater Management Plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
44
ACTION:
ACTION:
(#33760-031698) A RESOLUTION endorsing the Roanoke Valley
Regional Stormwater Management Plan, and amending the City's
Official Comprehensive Plan for Roanoke, an element of
Roanoke Vision to include such plan.
(For full text of Resolution, see Resolution Book No. 60, page 414.)
Mr. Trout moved the adoption of Resolution No. 33760-031698.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
OTHER HEARING OF CITIZENS:
CITY EMPLOYEES-POLICE DEPARTMENT-COMPLAINTS:
Mr. Robert Gravely, 1521 Hanover Avenue, N. W., addressed Council
with regard to pay increases for certain City employees, crime
prevention, creation of job opportunities, and infrastructure
improvements.
COUNCIL: A report of the City Attorney requesting that Council
convene in Executive Session to discuss a matter with regard to actual
litigation pending against the City of Roanoke in a Circuit Court of the
Commonwealth of Virginia, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that Council concur in the request of the City
Attorney to convene in Executive Session to discuss a matter with
regard to actual litigation pending against the City of Roanoke in a
Circuit Court of the Commonwealth of Virginia, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as amended. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
45
At 9:40 p.m., the Mayor declared the meeting in recess.
At 10:05 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
ACTION:
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers ........................................................... 7.
NAYS: None ....................................................................... 0.
There being no further business, the Mayor declared the meeting adjourned
at 10:07 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
46
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 2401!- 1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
June 1,1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
DAB:se
Sincerely,
David A. Bowers
Mayor
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File #79-162
SANDRA H. EAKIN
Deputy City Clerk
The Honorable Richard C. Pattisall, Judge
Twenty-Third Judicial Circuit
Roanoke, Virginia
Dear Judge Pattisall:
Your report transmitting a report of the Board of Equalization for the taxable year July 1,
1998, to June 30, 1999, inclusive, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 1, 1998.
On motion, duly seconded and unanimously adopted, the report was received and filed.
Sincerely,
Mary F. P~a er, CMC/AAE
City Clerk
MFP:Io
pc:
W. G. Light, Chair, Board of Equalization, 2066 Kenwood Boulevard, S. E.,
Roanoke, Virginia 24013
Rutledge W. Robertson, II, Vice-Chair, Board of Equalization, 5014 Bruceton Road,
S. W., Roanoke, Virginia 24018
Randolph E. Harrison, Jr., Secretary, Board of Equalization, 2311 Westover
Avenue, S. W., Roanoke, Virginia 24015
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Robert P. Doherty, Jr., Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
H:~,GENDAgS~IUNEl.WPD
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
May 22, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Vice-Mayor Wyatt and Members of Council:
Please find enclosed correspondence dated May 21, 1998, from
Honorable Richard C. Pattisall, Judge of the Roanoke Circuit Court.
Attached to Judge Pattisall's letter is a May 18, 1998, report from
the Board of Equalization.
As there appears to be no problems once again with the performance
of this Board, I would ask that this report be included on the
Consent Agenda for the next meeting of Council, and thereafter
received and filed.
On behalf of the Members of Council, I want to thank the Circuit
Court and the Board of Equalization for their assistance in this
process once again this year. Bill Light, Rutledge Robertson and
Randolph Harrison, always provide exemplary service to the citizens
of our great All-America City, for which we are very grateful.
Sincerely,
Mayor
DAB: jsj
pc:
Honorable Richard C. Pattisall, Judge, Roanoke City Circuit
Court, 315 Church Avenue, S. W., Room 333, Roanoke, Virginia
24016
W. G. ~Bill" Light, Chairman, Board of Equalization, 2066
Kenwood Boulevard, S. E., Roanoke, Virginia 24013
Rutledge W. Robertson, II, Vice-Chairman, Board of
Equalization, 5014 Bruceton Road, S. W., Roanoke, Virginia
24018
Randolph E. Harrison, Jr., Secretary, Board of Equalization,
2311 Westover Avenue, S. W., Roanoke, Virginia 24015
RICHARD C. PATTISALL JUDGE
ROANOKE CITY COURTHOUSE
315 CHURCH AVENUE.
P.O. BOX 211
ROANOKE, VIRGINIA 24002-0211
(540) 853 2051
FAX (540) 853-1040
TX,VENTY-THIRD JUDICIAL
OF VIRGINIA
COMMONWEALTH OF VIRGINIA
May 21,199g
DISTRICT
MAYOF:T$
CIRCUIT COURT FOR THE COUNTY OF ROANOKE
CIRCUIT COURT FOR THE CIIY OF ROANOKE
CIRCUIT COURT FOR THE CITY OF SALEM
Honorable David A. Bowers, Mayor
Members of City Council
215 Church Avenue S.W.
Roanoke, Virginia 24011
RE: 1998 Report of the Board of Equalization
Dear Mr. Mayor and Members of Council:
I met with the members of the Equalization Board on May 20, 1998, at 9:00 a.m. and
generally discussed its activities. Each of the members of the Board exhibited a positive attitude
toward his work and the working relationship between the Equalization Board and the Roanoke
City Administration. Each is willing to serve next year.
I am enclosing a copy of the Report of the Board of Equalization in preparation for the
taxable year July 1, 1998, to June 30, 1999, inclusive. The Board received 61 appeals. There
were 8 commercial and industrial appeals considered with 3 affirmed value and 5 decreased
value. There were 51 residential appeals considered with 20 affirmed value, 30 decreased value
and 1 increased value. Two appeals were withdrawn before inspection.
Orders dated May 13, 1998, were mailed on May 15, 1998, informing each taxpayer of
the Board's decision.
The Board was particularly grateful to Bob Herbert, City Manager, and his staff for
providing private office space for the Board to meet with City taxpayers to perform the Board's
duties. The Board also expressed thanks to Will Claytor and his staff for their cooperation in
supplying property data and their time in meeting with the Board on accessed values. They trust
this assistance will be available for future Equalization Boards.
The Board recommends that future Equalization Boards continue to have access to the
computer service in their work and strongly recommends that future Equalization Boards be
provided with current office space that is private and separate from the Office of Real Estate
Valuation.
T~0(IENTY-THIR. D JUDICIAL ClR. CUIT OF VIR. GINIA
Hon. David A. Bowers, Mayor
-2- May21,1998
The Board further recommends that in order to accomplish their duties as members of the
Board of Equalization of Real Estate Assessments for the City of Roanoke that it is critical to
have safe, private space for the Board to meet with City taxpayers and that such space be
provided.
If you are aware of any problems, or if you wish to offer any suggestions for the
improvement of the appointment process for the Equalization Board, please advise us. I am
providing copies of this letter to those persons indicated below.
I am enclosing a copy of the order appointing the present Board members.
It has been a pleasure working with this Board. Please advise me ifI can be of further
assistance or provide further information.
RCP/cfp
Enclosures
Very truly yours,
Richard C. Pattisall, Judge
C:
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Honorable Clifford R. Weckstein
Honorable Robert P. Doherty, Jr.
Honorable Jonathan M. Apgar
Mr. W.G. (Bill) Light, Chairman
Mr. Rutledge W. Robertson, Il, Vice-Chairman
Mr. Randolph E. Harrison, Jr., Secretary
Ms. Mary F. Parker, City Clerk
Ms. Pat Lam, Executive Secretary to the Board of Equalization
May 1~, 1998
The Honorable Richard C. Pattisail
Judge of the Circuit Court
City of Roanoke
· Roanoke, Virginia 24011
Dear Judge Pattisail:
We wish to inform you that the Board of Equalization has completed its
work for the taxable year July 1, 1998 to June 30, 1999.
The Board received 61 Appeals. Ail properties were inspected with the
following results:
61 Appeals were considered
8 Commercial and Industrial
3 Commercial and Industrial Affirmed Value
5 Commercial and Industrial Decreased Value
51 Residential
20 Residential Affirmed Value
30 Residential Decreased Value
1 Residential Increased Value
2 Appeals were withdrawn before inspection
Orders dated May 13, 1998 were mailed on May 15, 1998 informing each
taxpayer of our decision.
The Office of Real Estate Valuation was very helpful and cooperative in
meeting with the Board on various properties; and we trust that this assistance
will be available for future Boards.
It is recommended that future Equalization Boards continue to have access
to the computer service in their work. Also, it is recommended that future
Equalization Boards continue to have seperate office space from the Real
Estate Valuation Office.
We feel that in order to accomplish our duties as members of the Board of
Equalization of Real Estate Assessments for the City of Roanoke, it is critical
that proper, private space be provided to meet with City Taxpayers.
The Honorable Richard C. Pattisall
Page 2
~ay 18, 1998
WGL/pl
Should you have any questions, please contact us.
Very truly yours,
Board of Equalization of Real Estate
Assessments for the City of Roanoke
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File ft.40
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Secretary
Roanoke City Electoral Board
Roanoke, Virginia
Dear Mr. Butler:
Your communication requesting an indefinite relocation of the polling place for Lee Hi
Precinct at the Covenant Presbyterian Church, was before the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 1, 1998.
On motion, duly seconded and unanimously adopted, Council authorized a public hearing
to be held on Monday, July 20, 1998, at 7:00 p.m.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc: W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Louella C. Thaxton, Registrar
H:~kGEND^98~JUNEl,WPD
'.c)8 I4~,'¢ 21 ~3 :l~oanokeCityElectoraI Board
May 21, 1998
Charles T. Green, Chairman
Frances V. Garland, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Honorable David Bowers, Mayor, and
Members of Roanoke City Council
Municipal Building
Roanoke, Virginia 24011
Re: Indefinite Relocation of Polling Place in Lee-Hi Precinct
(City Code Sec. 10-59)
Gentlemen and Ms. Wyatt:
Copies are attached of Roanoke City Electoral Board's Resolution of
March 2, 1998, along with a copy of the approval to use the
Covenant Presbyterian Church regarding the above mentioned change
for future elections.
The Electoral Board had obtained previous approval on the temporary
moved to Covenant Presbyterian Church. We now are asking for
indefinite stay at the Covenant Presbyterian Church for future
elections. This location has and will provide more accessiblity to
the elderly and handicapped. The facility will also be more
accommodating for our Officers of Election as well as the voters.
Section 24.1-39 of the Code of Virginia requires that a notice of
a proposed relocation of polling place be published in a newspaper
of general circulation for two consecutive weeks and no changes can
be made within 60 days next preceding any general election.
The proposed change is in compliance with Section 24.1-36 and will
require approval from the Department of Justice.
The Electoral Board requests that City Council adopt the attached
Ordinance temporarily changing the polling place for Lee-Hi
Precinct to Covenant Presbyterian Church, 1831 Deyerle Road, S.W.
GEB,JR/lct.
d,
Gilbert E. Buyer, Jr., Secretary
Roanoke City Electoral Board
Room 109, Municipal North
215 Church Avenue, $. W, Roanoke, Virginia 24011
P. O. Box 1095, Roanoke, Virginia 24005
(540) 981-2281
Fax (540) 224-3025
Roanoke City Electoral Board
May 8, 1998
Charles T. Green, Chairman
Frances V. Garland, V~e Chairman
Gilbert E. Butler, Jr., Secretau.
Covenant Presbyterian Church
1831 Deyerle Road, S.W.
Roanoke, Virginia 24018
Att: Mr. Wilburn C. Dibling, Jr., Clerk of Session
Dear Mr. Dibling:
This letter is to confirm the use of the Fellowship Hall as Lee-Hi
voting precinct for any election held in the City of Roanoke
indefinitely.
At the beginning of each year, we will send notice to you
confirming the dates of each election to be held. The notice
also will give details of dates our custodians will deliver voting
machines and dates of pick up.
The next election to be held in the City of Roanoke will be
November 3, 1998. The custodians will be delivering machines on
Monday, November 2, and will pick up the machines on November 4.
We will compensate the church for use of its Fellowship Hall and
telephone and we will compensate the person of your choice for the
opening and closing of the church.
If you hav~ any questions or if we can be of help to you, please
give us a call. Thank you for your kindness and cooperation.
Yo~ very truly,
~llbert E. B~., Secretary
Roanoke City Electoral Board
GEB,JR/lct.
Room 109, Municipal North
215 Church Avenue, S. W, Roancv, e, Virginia 24011
P. O. Box 1095, Roanoke, Virginia 24005
(540) 981-2281
Fax (540) 22..t-3025
Covenant Presbyterian Church
1~1 OEYERLE ROAD. $.W.
FIQANOKE. VIRGINIA 24018
Office (5,~ 989-3314
Fax (54G) 989-33~1
April 17, 1998
Gilbert E. Butler, Jr.
Secretary, Roanoke City Electoral Board
?. O. Box 1095
Roanoke, VA 24005
Dear Gil:
At its meeting of March 22. 1998, the Session of Covenant Presb~erian Church considered the
Electoral Board's request, made by letter of February 24, 1998, that the Board be permitted to use the
Church's Fellowship Hall as the polling place for the Lee-Hi Precinct indefinitely. Upon motion dui,,'
made. seconded and adopted, the request of the Electeral Board was approved with the condition that
permission may be withdrawn by the Church ur>on ~x~rten notice six months in advance of any etecticn.
The Church looks forward to cooperating with the Board in making our facilities available for the
voters of the Lee-Hi Precinct.
Very trul,~/yours,
',~'ilburn C. Dibling, Jr.
Clerk of Session
cc: Dusty Fiedler
Roanoke City Electoral Board
ChaHes T. Green, Chai~
Frances V. Gadand, Vice ~-'%ain~
Gilbe~ E. Butler, Jr., S~ret~.
Feb~Aary 24, 1998
Covenant Presbyterian Church
1831 Deyerle Road, SW.
Roanoke, Virginia 24018
Attn: Clerk of Session
The Electoral Board for the City of Roanoke would like to extend
our sincere "thank you" for t_~e usa of your Fellowship Hall for r2~e
November 4, 1997 General Election. We are still receiving
compliments concerning yc~r facility being welcoming a_~d
convenience for the voters in the Lee-Hi Precinct.
We would like to ask, once ac. ain, for pe_--mission to allow the Lee-
Hi Precinct to remain at the Covenant Presbyterian Church
Fellowship Hall indefinitely. Tka current construction to Brandon
Avenue and Aerial Way Drive area is still incomplete.
indefinite stay would begin wi-_k the Nove~er 3, 1998 Gene~l
Election, unless notification of adoption of a prima~ is filed
with State Board of Elections.
Please advise us of your decision in ~iting as soon as possible,
as all po~ing place changes m~t be approved by Roanoke Ci~
Council and the Department of /ustice. We tha~ you for yc~
consideration and hope to a favo~ble reply from you soon.
Yo~ very truly,
~i~ert E. Bu[ler, Jr., Secreta~3
Rc~oke City Electoral Board
Room 109. Municipal No~h
215 Church Avenue, S. W, RoancKe, Virginia 24011
P. O. Box 1095, Roanoke, Virginia 24005
(540) 981-2281
Fax (540) 22-'-3025
RESOLUTION
ROANOKE CITY ELECTORAL BOARD
March 2, 1998
The Roanoke City Electoral Board met on March 2, 1998 and
unanimously agreed to seek approval to allow the Lee-Hi Precinct to
remain in the Covenant Presbyterian Church Fellowship hall
indefinitely. A letter was drafted to send to the church Session.
Temporary Change - Lee-Hi Precinct from No. 4 Fire Station to
Covenant Presbyterian Church, 1831 Deyerle Road, S.W. This change
is necessary due to the continuance construction work on Aerial Way
Drive and no parking area for the voters.
The City Attorney will be asked to prepare notice of this proposed
change and seek approval from the Department of Justice in
accordance with Section 24.1-36 and 24.1-39 so voting can be held
in this location for an indefinitely periold for all elections.
0
~C
(DC
~'0
O~
I i
8ARNHILL
I--
C'rTY OF ROANOKE
INTERDEPARTMENT COMMUN?CATION
'98 I 2¥ 21 ,a, 8:1,5
TO:
FROM:
DATE:
SUBJECT:
Mary F. Parker, City Clerk
C. Thaxto~neral Registrar
Louella
May 20, 1998
Changes in Polling Place
The Roanoke City Electoral Board is proposing a indefinite change
in the following voting precinct: (See resolution attached)
I~DEFINITE C~A~GE - Lee-Hi Precinct from No. 4 Fire
Station to Covenant Presbyterian Church at 1831 Deyerle
Road, S.W.
Section 24.2-306 of the Code of Virginia requires that notice of
precinct changes shall be published in a newspaper having general
circulation in such election precinct once a week for two
successive weeks. Please schedule these dates and let me know when
this matter will be placed on Council's agenda.
Thank you for your usual cooperation and if you have questions or
suggestions, please call us a X2281.
LCT:
Attachment
Roanoke City Electoral Board
May 21, 1998
Charles T. Green, C, hairm[~
Frances V. Garland, Vice ~'~airrna~
Gilbert E. Butler, Jr., Secretarf
.Honorable David Bowers, Mayor, and
Members of Roanoke City Council
Municipal Building
Roanoke, Virginia 24011
Re: Indefinite Relocation of Polling Place in Lee-Hi Precinct
(City Code Sec. 10-59)
Gentlemen and Ms. Wyatt:
Copies are attached of Roanoke City Electoral Board's Resolution of
March 2, 1998, along with a copy of the approval to use the
Covenant Presbyterian Church regarding the above mentioned change
for future elections.
The Electoral Board had obtained previous approval on the temporary
moved to Covenant Presbyterian Church. We now are asking for
indefinite stay at the Covenant Presbyterian Church for future
elections. This location has and will provide more accessiblity to
the elderly and handicapped. The facility will also be more
accommodating for our Officers of Election as well as the voters.
Section 24.1-39 of the Code of Virginia requires that a notice of
a proposed relocation of polling place be published in a newspaper
of general circulation for two consecutive weeks and no changes can
be made within 60 days next preceding any general election.
The proposed change is in compliance with Section 24.1-36 and will
require approval from the Department of Justice.
The Electoral Board requests that City Council adopt the attached
Ordinance temporarily changing the polling place for Lee-~i
Precinct to Covenant Presbyterian Church, 1831 Deyerle Road, S.W.
GEB,JR/lct.
d,
Gl£Dert E. Buyer, Jr., Secretary
Roanoke City Electoral Board
Room 109, Municipal North
215 Church Avenue, S. W, RoanoKe, Virginia 24011
P. O. Box 1095. Roanoke, Virginia 24005
(540) 981-2281
Fax (540) 22'.5-3025
Roanoke City Electora] Boar'J
May 8, 1998
Charles T. Green. ~--'hairrr~n
Frances V. Gadand, V'me ~"~ai~
Gilbert E. Butler, Jr_ Secrets.-;
Covenant Presbyterian Church
1831 Deyerle Road, S.W.
Roanoke, Virginia 24018
Att: Mr. Wilburn C. Dibling, Jr., Clerk of Session
Dear Mr. Dibling:
This letter is to confirm the use of the Fellowship Hall as Lee-Hi
voting precinct for any electicn held in the City of Roancke
indefinitely.
At the beginning of each -3ear, we will send notice to
confirming the dates of each alec-;ion to be held. The notice
also will give details of datas our custodians will deliver vot~2_ng
machines and dates of pick up.
The next election to be held Lq the City of Roanoke will De
November 3, 1998. The custodians will be delivering machines on
Monday, November 2, and will pick up the machines on November 4.
We will compensate the churc~ for use of its Fellowship Hall a~nd
telephone and we will compensate =he person of your choice f~r t2~e
opening and closing of the ckurch.
If you have any questions or if ~e can be of help to you, please
give us a call. Thank you for ycur kindness and cooperation.
Your3 very truly,
~e=~ ~. B~=, ~=., Sec=e~a~
GEB,JR/lct.
~oorn 10g. Municipal North
215 Church Avenue, S. ,¥. Roa.mJ~. Virginia 24011
P. O. Box; CS--5, Roa~r~e, Virginia 24005
(540) 981-2281
Fax (540) 22~-.3025
Covenant Presbyterian Church
1831 DEYERLE ROAD. S.W.
ROANOKE. VIRGINIA 24018
Co-Pastors:
Dusty K. ~-~edler
Robert A,. F~edler
Office (540) 989-3314
Fax (540) 989-3331
April 17, 1998
Gilbert E. Butler, Jr.
Secretary, Roanoke City Electoral Board
P. O. Box 1095'
Roanoke, VA 24005
Dear Gil:
At its meeting of March 22, 1998, the Session of Covenant Presbyterian Church considered the
Electoral Board's request, made by letter of Februar3' 24, 1998, that the Board be permitted to use the
Church's Fellowship Hall as the polling place for the Lee-Hi Precinct indefinitely. Upon motion duly
made, seconded and adopted, the request of the Electoral Board was approved with the condition that
permission may be withdrawn by the Church upon written notice six months in advance of any election.
The Church looks forward to cooperating xvith the Board in making our facilities available for the
voters of the Lee-Hi Precinct.
Very truly yours,
Wilburn C. Dibling, Jr.
Clerk of Session
cc: Dusty Fiedler
Roanoke City Electoral Board
Chades T. Green, Chairman
Frances V. Gadand, Vice Chairman
Gilbert E. Butler, Jr., Secretary
Feb~lary 24, 1998
Covenant Presbyterian Church
1831 Deyerle Road, SW.
Roanoke, Virginia 24018
Attn: Clerk of Session
The Electoral Board for the City of Roanoke would like to e~end
our sincere "thank you" for tlne usa of your Fellowship Hall for rdue
November 4, 1997 General Elecnion. We are still receiving
compliments concerning your facility being welcoming a_~d
convenience for the voters Ln the Lee-Hi Precinct.
We would like to ask, once again, for pe_~mission to allow the Lee-
Hi Precinct to remain at ~he Covenant Presbyterian Church
Fellowship Hall indefinitely. Tke current construction to Brandon
Avenue and Aerial Way Drive area is still incomplete. ~e
indefinite stay would begin wi-L/ the November 3, 1998 Gene_~-al
Election, unless notification of adoption of a primary is filed
with State Board of Elections.
Please advise us of your decision in writing as soon as possible,
as all polling place changes must be approved by Roanoke C±~y
Council and the Department of Justice. We thank you for ycLLr
consideration and hope to a favorable reply from you soon.
Yo~.'~v~ry tru%y,
~iLbert E. B , Jr., Secretary.
Roanoke City Electoral Board
Room 109, Municipal Norlh
215 Church Avenue, S. W, Roano<e, Virginia 24011
P. O. Box 1095, Roa'x)l<e, Virginia 24005
(540) 981-2281
Fax (540) 22,~-3025
RESOLUTION
ROANOKE CITY ELECTORAL BOARD
March 2, 1998
The Roanoke City Electoral Board met on March 2, 1998 and
unanimously agreed to seek approval to allow the Lee-Hi Precinct to
remain in the Covenant Presbyterian Church Fellowship hall
indefinitely. A letter was drafted to send to the church Session.
Temporary Chanqe - Lee-Hi Precinct from No. 4 Fire Station ~o
Covenant Presbyterian Church, 1831 Deyerle Road, S.W. This change
is necessary due to the continuance construction work on Aerial Way
Drive and no parking area for the voters.
The city Attorney will be asked to prepare notice of this proposed
change and seek approval from the Department of Justice in
accordance with Section 24.1-36 and 24.1-39 so voting can be held
in this location for an indefinitely periold for all elections.
~., Secretary
BARNHI L L '
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File ~7-110
SANDRA H. EAKIN
Deputy City Clerk
Mr. G. Scott Shackelford
2919 Wycliffe Avenue, S. W.
Roanoke, Virginia 24014
Dear Mr. Shackelford:
Your communication tendering your resignation as a member of the Mill Mountain Advisory
Committee, was before the Council of the City of Roanoke at a regular meeting which was
held on Monday, June 1, 1998.
On motion, duly seconded and unanimously adopted, your resignation was accepted and
the communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Mill Mountain Advisory
Committee from July 10, 1995 to June 30, 1998. Please find enclosed a Certificate of
Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the
Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee,
Boulevard, N. E., Roanoke, Virginia 24012
Lynnis B. Vernon, Secretary, Mill Mountain Advisory Committee
Sandra H. Eakin, Deputy City Clerk
4581 Oakland
H:~AGENDA98~JUNEl.WPD
HAY 27 / 10:59
May 27, 1998
David A. Bowers, Mayor
Room 452, Municipal Building
215 Church Avenue, S. W.
Roanoke, VA 24011
Dear Mayor Bowers:
For the past three years I have served on the Mill Mountain Advisory Committee as a
representative of the Fishburn family. Neither I nor any other family member will be
available to serve on the committee in the immediate future. However, the family wishes
that Richard (Dick) L. Clark represent it and fill my place as the new term begins this
summer.
Dick, along with Betty Field, is perhaps the most knowledgeable person about the
mountain in the Valley and has already rendered enormous service to the committee in
the renovation of the hiking trails on the mountain. The work of our committee is of the
utmost importance to Dick, and his judgment regarding future planning would be
immensely valuable.
I respectfully ask you and the members of City Council to give thoughtful consideration
to Dick Clark for membership on the Advisory Committee. (For the record, Dick has a
Talent Bank Form on file with the Clerk's Office.)
Sincerely,
cc: members of City Council
G. Scott Shackelford
WILBURN C. DIBLING, JR.
CITY AWI'ORNEY
CITY OF ROANOKE
OFFICE OF CITY ATTORNEY
464 MUNICIPAL BUILDING
215 CHURCH AVENUE, SW
ROANOKE, VIRGINIA 24011-1595
TELEPHONE: 540-853-2431
FACSIMILE: 540-853-1221
E-MAIL:cityatty @ci.roanoke.va.us
June 1, 1998
RECEIVED
t:ITY CL
c!~, .....
STEVEN J. TALEVI
GLADYS L. YATES
GARY E. TEGENKAMP
ASSISTANT CITY ATTORNEYS
The Honorable Mayor and Members
of Roanoke City Council
Roanoke, Virginia
Re: Request for Executive Session
Dear Mayor Bowers and Members of Council:
This letter is to request that Council convene in Executive Session for the purpose of
discussing and considering a matter of pending litigation, specifically a lawsuit brought against certain
specific City employees, pursuant to §2.1-344.A. 7., Code of Virginia (1950), as amended.
Sincerely yours,
~Jr.
City Attorney
WCD/Isc
cc: W. Robert Herbert, City Manager
George C. Snead, Jr., Director Public Safety
Chief A. L. Gaskins, Roanoke City Police Department
Mary F. Parker, City Clerk
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File #15-110-230
SANDRA H. EAKIN
Deputy City Clerk
Brook E. Dickson, Chair
Roanoke Arts Commission
523 Highland Avenue, S. W.
Roanoke, Virginia 24016
Dear Ms. Dickson:
This is to advise you that on May 20, 1998, Eva Darcel Walters qualified as a member of
the Roanoke Arts Commission for a term ending June 30, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Lanell Otey, Secretary, Roanoke Arts Commission
Sandra H. Eakin, Deputy City Clerk
H:~AGENDA98~JUNEl.WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Eva Darcel Walters, do solemnly swear (or affirm) that I will support the
Constitution of the United States of America and the Constitution of the Commonwealth
of Virginia, and that I will faithfully and impartially discharge and perform all the duties
incumbent upon me as a member of the Roanoke Arts Commission for a term ending
June 30, 1998, according to the best of my ability. So help me God.
Subscribed and sworn to before me this~J~ day of /~ 1998.
ARTHUR B. CRUSH, III, CLERK
,.i~PUTY CLERK
H:LRQENDAg~MAY4.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5, 1998
File #15-110-247
SANDRA H. EAKIN
Deputy City Clerk
Raymond D. Smoot, Jr., Secretary
Hotel Roanoke Conference Center Commission
c/o Virginia Tech
312 Burruss Hall
Blacksburg, Virginia 24061
Dear Mr. Smoot:
This is to advise you that on May 18, 1998, John H. Parrott qualified as a member of the
Hotel Roanoke Conference Center Commission for a term ending April 12, 2002.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc Sandra H. Eakin, Deputy City Clerk
Deborah J. Moses, Assistant to the City Manager for Special Projects
N:\CKLOl~AGENDAgSMUNE1 .WPD
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, John H. Parrott, do solemnly swear (or affirm) that I will support the Constitution
of the United States of America and the Constitution of the Commonwealth of Virginia, and
that I will faithfully and impartially discharge and perform all the duties incumbent upon me
as a Commissioner of the Hotel Roanoke Conference Center Commission for a term
ending April 12, 2002, according to the best of my ability. So help me God.
SUbscribed and sworn to before me this J~' day ofL'~ ~ 1998.
ARTHUR B. CRUSH, III, CLERK
BY ,L~j~(..,j-~. ~ ,y~ ~ (,~../~/. DEPUTY CLERK
H:~AGENDAg6~MAY4.WPO
THE
A TS COt_ C L
O F T H E B L U E R I D G~
HAY 26 P 3:3.5
Ms. Mary Parker
City Clerk
Roanoke City
215 Church Avenue
Roanoke VA 24011
May 26, 1998
Dear Ms. Parker:
On behalf of The Arts Council of the Blue Ridge, I would like to request a ten
minute appearance before Roanoke City Council on Monday, June 1 1998. The purpose
of my visit would be to update the members of City Council on the activities and
programs of The Arts Council, including the recent Downtown Living Now! tour of urban
residences of which the City of Roanoke was a major sponsor. I have asked Doug
Chittum, a member of the Board of Directors of The Arts Council to introduce me to City
Council.
I appreciate your attention to my request. Should you have questions, my direct
office line is 342-5791.
Sincerely,
Executive Director
20 East Church Avenue · Roanoke, Virginia 24011 · (540) 342-5790
Remarks to City Council on June 1,1998
Susan Jennings, Executive Director of The Arts Council of the Blue Ridge
Honorable Mayor, members of City Council and Mr, Herbefl, on behalf of The Arts Council board I
want to thank you for your support of Downtown Living ~Vov,,/This project was successful beyond our
wildest dreams on many fronts:
1. It brought over 1,000 people'into downtown Roanoke on a March weekend to tour living spaces
2. It received widespread media coverage that demonstrated the possibilities of revitalizing old
buildings into dynamic residences.
3. DRI has received numerous calls from individuals interested in living downtown.
4, As Doug mentioned his office has received calls from individuals interested in developing downtown
property into housing
$. It raised much needed funds for The Arts Council to support our programs and services
I would like to share an anecdote with you that demonstrates the wide reaching success of this project.
A Councilman from Chattanooga visiting Roanoke picked up a copy of the March issue of the
l~oanoker Magazine. When he returned home, he called the I[oanoker and asked for 25 extra copies.
He was so impressed with the insert on Downtown Living that he wanted to shsre this with other
council members and leaders in Chattanooga. They hope to emulate whst Roanoke has done with
downtown housing. As one of the individuals who attended the leadership trip to Chattanooga and
admired their downtown revitalization, this was particularly gratifying to me.
The Downt~ Living Nowl project is just the type of fund raiser The Arts Council strives to produce -
a project with broad benefits to the community.
I would like to take a moment now to tell you about The Arts Council and a few of our programs and
services that Downtown living Now! will support.
The Arts Council of the Blue Ridge is a very diverse organization and I mean this in several ways:
First, We have a diverse board of directors. We are aware of the ditist image that many have ofarts
organizations. As an advocate for arts and culturc it is imperative that The Arts Council set the trend by
assuring that our board, our programs and those we serve represent a broad segment of thc community.
Second, We serve a diverse membership ofover 70 cultural organizations. While the majority are
located in Roanoke City, we do have member organizations within an eight county area surrounding
Roanoke.
Third, We serve a diverse body of performing, visual and liternry artists in the region -close to 500
listed in our registry.
6-- 4--98 THU 13 : 25 JIM RO~ERT$OH P. O2
Fourth, Wc olTtr diverse programs and strviees to the community, our member orsanizations and
these artists.
Finally, We have worked bani to diver~ify our funding base bringin8 in two major grants from
outside the state to support our education programs - the National Endowment for the Arts and the
National GE Fund~ These two national funds have supported educ~ttion prosrams aimed at serving
students from iow to moderate ~ocio economic backgrounds whose arts experiences arc limited.
These education programs are based on local and national research. Locally, in 1994 The Arts Council
coordinated the regions first community cultural plan, Blueprint 2000 which Roanoke City has
endorsed. That process demonstrated the need for arts education programs that reach out to
underserved children by taking programs into the conununities where they live. National research
demonstrates the importance of arts education in develol~ critical thinking skills, creativity, raising
SAT scores and training future members of the work force. To hil~[ght a few of these education
programs:
1. I have given you a copy of our t~ewly published Arts and Culture Educational Direttory. W'~h
the tisht budsets of many school systems, the arts often are relel~ated to activities outside the
rel~ular classroom. This guide heil~ teacber~, PTA leaders and parents find activities to use in thc
schools to supplement arts and cultural education. It also serve the area's mists by letting the
public know about available programs. 'fhe printin$ of the directory wa~ supported by the grant
from the GE Fund and will be distributed free to every school and library in the v~. On May 2
we also held the area's first Showcase of l~erforming and C~'eatlve Arts wher~ many of the artists
in the directory offered samples of their work. This showcase demonstr&ted the wide variety of
experiences available in om' area - from the Men of Distinction performing African American work
songs and spirituals to Dr. Red Hawk, a native American storyteller.
2. In sprin8 of 1997, The Arts Council began en after school arts program at Hurt Park
Elementary Sthool. The goal ofthis program is to give students who might not otherwise have the
opportunity, a variety of arts experiences. It also provides a safe and productive niter school
experience. Each semester twenty fii~h graders are identified by the school to take part in the Art~
at the Park Prolp~n. They work hands on with regional artists in n wide variety of activities. The
picture on the front of the annual report I have given you shows the first graduating cla~s in
rehearsal for a puppet performahce they wrote and produced for the entire school. Through a grant
from the Virginian Commission for the Arts, we have also been ~le to bring several artists in who
performed for the entire student body and then worked in the after school program with our twenty
students. Hurt Park was identified as the school most in need of this program because over 95% of
the students qualify for free lunch. We hope to be able to secure funding to eventua]~ expand this
program to otho' schools.
3. Several years ago The Arts Council developed a scholarship fund for hish school students who wish
to expand their study ofthe literary, performing or visual arts but need financial assistance. Either
the arts classes they want are not available at their high schools or their schedules are so full of
required subjects that they have to relesate their arts classes to al~er school. We encourage the
students to create their own experience - some take classes, other purchase equipment. This is the
JUN-04-1998 15: 37 703~7E~26 93Y. P. 02
6-- 4--98 THU 15:24 JIM RO~£RT$ON P.05
only arts s~holarship fund aimed specifically at current high school students. Two years ago upon
the retirement of Laban Johnson as Director of Special Evems for Roanoke City we renamed the
fund the Laban Johnson Arts Scholarship Fund in honor of our former board member and
supporter of The Arts Council and the arts in the Roanoke Valley.
Last year The Arts Council took over the administration of the annual High Sehool Art Show
which was formerly a project of thc Roanoke City Arts Commission. This project grew to where
this all volunteer body needed administrative help and for two years now we have partnered with the
Arts Commission to produce the event. This year 14 high schools participated and 84 students have
work on display, Ii'you would like to see a sampling of.work of these talented students, the show
can be viewed in Olin Hall at Roanoke College through June 5.
These education prosrams - the Edu~onal Director% the after school arts program at Hurt Park, the
Laban Johnson Arts Scholarships and the High School Art Show are a few ofthe ways The Arts
Council of the Blue Ridge is workin8 to make valuable ~ences in the arts accessible to all thc
Valley's children.
As Dou~ mentioned we are also involved in economic development and tourism. Downtown
l..ivingNow! is one example ofthat,
We also partnered with cultural and tourism organizations to produce the area's fa'st Star Card
offering discounts at cultural attractions. Thc goal was to encourage supporters of one cultural
attraction to try out another. :
Each of'you received a copy in the mail recendy of. our latest economic/education impact report. The
t'acts speak for themselves. The 16 cultural organizations taking part in the survey supported 539 jobs,
$28.4 million in total economic impact and served over 268,000 children. The A;ts Council and indeed
all the arts and cultural organizations in the valley are your partners in economic development. ]
continually hear from visitors to our city, as I am sure you do, how fortunate we are to have so many
cultural opportunities. It is not just the number of arts and cultural attractions but the diversity of* those
ofl'erinSS that is so impressive.
Ten minutes does not allow enough time for me to mention all the programs and services of The Arts
Council of the Blue Ridse so I hope you will read through the copy oflast year's annual report which I
have distributed to you.
Thank you for your time. your support of The Arts Council and Downtown Livin8 Now and please call
on The Arts Council if you need our assistance on any city project concenfin8 arts and cultural issues.
We are ready to serve.
JUN-04-1998 15: 38 70377G~?.6 9J~. P. 03
Roanoke
[;ITY t";:L E R i";'~
City Public Schools '98
Public Information Office * P.O. Box 13145, Roanoke, Virginia 24031
flR¥ 15 t0:36
May 12, 1998
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on Teacher Recruitment
Strategies, no longer than 10 minutes in length, be included as an agenda item for the 2:00 p.m. session of
the City Council meeting on Monday, June 1, 1998.
Miss Faye Pleasants, Executive for Human Resources, will assist the Superintendent in the presenta-
tion. If agreed as Part of the agenda, they will need an overhead projector and screen.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
Sincerely,
Lissy Runyon
Public Information Officer
/jl
CC;
Mr. James Ritchie
Dr. E. Wayne Harris
Miss Faye Pleasants
Excellence in Education
MARY lv. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File g60-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33854-060198 amending and reordaining certain
sections of the 1998-99 School Fund Appropriations, providing for appropriation of
$71,075.00 for compensation of elementary school teachers. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which
was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Ila C. Farris, Senior Accountant, Grants, Department of Finance
H:~AGENDAgS~IUNEl,WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33854-060198.
AN ORDINANCE to amend and reordain certain sections of the 1998-99 School
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1998-99 School Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
A~3oropriations
Education
Instruction (1) ..............................................
Revenue
Education
Grants-in-Aid Commonwealth (2) ..............................
1) Elementary Teachers (030-060-6001-6000-0121) $ 71,075
2) Basic State Aid (030-060-6000-0631) 71,075
$92,134,256
69,524,922
$92,152,990
44,223,O64
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File ff60-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
I am enclosing copy of Ordinance No. 33853-060198 amending and reordaining certain
sections of the 1997-98 School Fund Appropriations, providing for appropriation of
$40,000.00 for transportation salaries for additional runs for special education and magnet
programs. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Ila C. Farris, Senior Accountant, Grants, Department of Finance
H:~,GENDA98~JUNE1 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33853-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 School
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 School Fund Appropriations, be, and the same are hereby,
amended and reordained to read as follows, in part:
Ar)oroDdations
Education
Special Education Assistive Technology 97-98 (1) .................
Title I School Improvement Grant 97-98 (2) ......................
Carilion Health GED Program 97-98 (3-6) .......................
Transportation (7) ..........................................
Revenue
$113,336,073
1,000
20,688
3,014
3,011,343
Education
Special Education Assistive Technology 97-98 (8) .................
Title I School Improvement Grant 97-98 (9) ......................
Carilion Health GED Program 97-98 (10) ........................
Grants-in-Aid Commonwealth (11 ) .............................
$110,688,456
1,000
20,688
3,014
40,606,586
1 ) Equipment
2) Professional
Development
3) Instruction and
Assessment
4) Social Security
5) Textbooks
6) Instructional
Materials
7) Bus Drivers
(030-060-6545-6129-0821) $ 1,000
(030-060-6160-6014-0332) 20,688
(030-060-6703-6334-0129) 1,796
(030-060-6703-6334-0201 ) 393
(030-060-6703-6334-0613) 300
(030-060-6703-6334-0614) 525
(030-060-6003-6676-0171 ) 40, 00
8) Federal Grant
Receipts
9) Federal Grant
Receipts
10) Fees
11 ) Basic State Aid
(030-060-6545-1102)
(030-060-6160-1102)
(030-060-6703-1103)
(030-060-6000-0631 )
$146,816
20,688
3,014
40,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE
CITY OF ROANOKE, VA.
June 1, 1998
TO:
Honorable Mayor and Members of City Council
FROM:
James D. Grisso, Director of Finance
SUBJECT: School Board Request for the Appropriation of School Funds
We have reviewed the attached request to appropriate funding for the School Board.
This report will appropriate funds for Fiscal Year 1997-1998 and Fiscal Year 1998-1999.
This will be accomplished by submitting two budget ordinances.
BUDGET ORDINANCE FY 97-98:
This report will appropriate funding for three grants in the School Fund. These grants
are funded with federal funds and fees.
This report will also increase revenue estimates $40,000 for additional state basic aid
resulting from an enrollment gain. These funds will be appropriated to transportation
salaries for additional runs for special education and magnet programs.
BUDGET ORDINANCE FY 98-99:
This report will appropriate $71,075 for elementary teachers compensation. This is
accomplished by increasing the state revenue estimates for the basic state aid funding
per an increase in average daily membership (ADM) based on March 31, 1998 actual
ADM and for composite index no loss funds.
We recommend that you concur with this request of the School Board.
JD~l/ICF/pac Director-~f ~:in-a~ce
Attachments
c: Ila Farris, Senior Accountant
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Special Education Assistive Technology 97-98
6545
030-060-6545-6129-0821
Appropriation Unit X57
Equipment $ 1,000.00 100.0%
030-060-6545-1102
Federal Grant Receipts
$ 1,000.00 100.0%
The 1997-98 Special Education Assistive Technology program will provide funds for the purchase of
equipment and software to assist students with disabilities. The program will be reimbursed one hundred
percent by federal funds and will end September 30, 1998. This is a new program.
May 12,1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Transportation Salaries
030-060-6003-6676-0171
Appropriation Unit ZA3
Bus Ddvers $ 40,000.00 100.0%
030-060-6000-0631
State Basic Aid Revenue
$ 40,000.00 100.0%
The appropriation of additional state basic aid resulting from enrollment gain will provide for the increase
in transportation costs which resulted from additional runs for special education and magnet programs.
May 12,1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Title I School Improvement Grant 97-98
6160
030-060-6160-6014-0332
Appropriation Unit X14
Professional Development
$ 20,688.00 100.0%
030-060-6160-1102
Federal Grant Receipts
$ 20,688.00 100.0%
The Title I School Improvement Grant funds will provide professional development services to school
support teams at eight Title I schools. The program is one hundred percent reimbursed by federal funds
and will end September 30, 1998. This is a new program.
May 12, 1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
APPROPRIATION REQUEST
Carillon Health GED Program 97-98
6703
030-060-6703.6334-0129
030-060-6703-6334-0201
030-060-6703-6334-0613
030-060-6703-6334-0614
Appropriation Unit X7P
Instruction and Assessment
Social Security
Textbooks
Instructional Materials
$ 1,796.00 59.6%
393.00 13.0%
3OO.OO 10.0%
525.00 17.4%
3,014.00 100.0%
030-060-6703-1103
Fees $ 3,014.00 100.0%
The 1997-98 Carilion Health GED program will provide assessment and instruction toward completion of
the GED (General Educational Development) program for Cadlion Health System employees. The
program would be housed at one of Carilion's facilities for employees of the food service, laundry and
housekeeping departments. Funding for the program will be provided through the assessment of fees to
Carilion Health Systems. This is a new program.
May 12,1998
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
SUPPLEMENTAL APPROPRIATION REQUEST
General Fund Revenue, FY 1998-99
030-060-6000-0631
030-060-6001-6000-0121
State Basic Aid Revenue
Elementary Teachers
$ 71,075.00 100.0 %
$ 71,075.00 100.0 %
The above supplemental appropriation request will adjust FY 1998-99 revenue to reflect the reduction in
the City's Sales Tax revenue estimate for the Schools and to increase the state revenue estimate for an
increase in ADM based on the March 31, 1998 actual ADM and for additional state revenue for
composite index no loss funds. The reduction in revenue required a reduction in the expenditure budget
in the same amount to balance the City's version of the School budget.
The request will reconcile the FY 98-99 General Fund budget based on final FY 98-99 General Fund
budget action by Roanoke City Council on the Schools' original budget submission of March 12, 1998.
May 12,1998
'~~l Marsha W. Ellison, Chairman
Melinda J. Payne, Vice Chairman
Harry F. Davis
,,-Roanoke
City School Board
Charles W. Day
F. B. Webster Day
Sherman P. Lea
P.O. Box 13145, Roanoke, Virginia 24031 · 540-853-2381
May 19, 1998
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
Fax: 540-853-2951
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As a result of official action at its May 12 meeting, the School Board requests the
following appropriations:
$1,000.00 for the 1997-98 Special Education Assistive Technology program to
provide funds for the purchase of equipment and software to assist students with
disabilities. This is a new program and it will be reimbursed one hundred percent by
federal funds.
$40,000.00 in additional state basic aid resulting from enrollment gain to provide
for the increase in transportation costs which resulted from additional runs for special
education and magnet programs.
$20,688.00 for the Title I School Improvement Grant to provide professional
development services to school support teams at eight Title I schools. This is a new
program and it will be reimbursed one hundred percent by federal funds.
$3,014.00 for the 1997-98 Carilion Health General Education Development
(GED) program to provide assessment and instruction toward completion of the GED
program for Carilion Health System employees. This is a new program and the funding
will be provided through the assessment of fees to Carilion Health Systems.
Excellence in Education
Members of Council
Page 2
May 19, 1998
$71,075.00 in a supplemental appropriation request to adjust FY1998-99 revenue
to reflect the reduction in the City's Sales Tax revenue estimate for the Schools and to
increase the State revenue estimate for an increase in average daily membership (ADM)
based on the March 31, 1998 actual ADM and for additional state revenue for composite
index no loss funds. This action will reconcile the Schools' FY98-99 General Fund Budget
based on the FY98-99 budget appropriation adopted by Roanoke City Council on May
11, 1998.
The Board appreciates the approval of these requests.
re
cc: Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. Kenneth F. Mundy
Mr. William L. Murray
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ila Farris (with accounting details)
Sincerely,
Cindy H. lee, Clerk
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File ~60-467
SANDRA H. EAKIN
Deputy City Clerk
Marsha W. Ellison, Chair
Roanoke City School Board
2030 Knollwood Road, S. W.
Roanoke, Virginia 24018
Dear Ms. Ellison:
A report requesting close-out of certain completed school grant accounts was before the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 1,
1998.
On motion, duly seconded and unanimously adopted, Council concurred in the request.
Sincerely, /~~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc: Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools
Richard L. Kelly, Assistant Superintendent for Operations, Roanoke City Public
Schools
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
Ila C. Farris, Senior Accountant, Grants, Department of Finance
H:~AGENDA98~JUNE1 .WPD
DEPARTMENT OF FINANCE
CITY OF ROANOKE. VA.
June 1, 1998
'98 28 p2:33
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
School Board Requests for Cioseout of Grants
We have reviewed the attached request to close out fifty school grants for the School
Board. This request is to close out grant programs that have been completed.
We recommend that you concur with this request of the School Board.
~~irector of Finance
JDG/ICF/pac
Attachments
c: Ila Farris, Senior Accountant
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANTS
The fifty grants listed below have been completed and should be closed. Total outlays for the grants
amounted to $11,214,638.35. Federal funds in the amount of $5,815,755.64, state funds in the amount
of $2,368,290.09, fees and donations in the amount of $1,117,942.62, and local match in the amount of
$1,912,650.00 provided revenue for the grants.
Grant Appr. Page
Number DescfiplJon Unit Amount Number
030-060-61~
030-060-6151
030-060-6154
030.060-6155
030-060-6156
030-060-6157
~40
030-060-6241
030-O60-63O6
030-06(063~
03O-O60-6309
030-060-6310
030-060-6312
03O-O60-6452
030-060-6534
0'3O-O6(O6,537
030-O60-6780
030-060-6784
030-060-6785
030-060-6786
030-060-6787
030-060-6788
030-060-6789
030-060-6790
030-060-6791
030-060-6792
T'~e I Program Improvement 96 XIY
T~le I Local Delinquent 96 XIZ
Title I Winter 124-97-1 (Changed to 6144) Xll
Title I Local Delinquent 97 X12
T'(fle I Summer 124-97-2 Xl 1
Title I Canyover 124-97-3 Xll
TitJe IV 97 X2G
Eisenhower 97 X2H
Praise for Girls 95 X3F
Govemo~s School 96 X3H
Magnet School 96 ×31
Govemo~s School 97 X3J
Reduce Truancy 97 X3J
Summer Youth Employment 97 X41
Flow Through 97 X5W
Child Development Clinic 97 X5X
Child Specialty Services 97 X5Y
Juvenile Detention Home 97 X5Z
Preschool Incentive 97 X51
Adult Education in Jails 96 X73
Adult Basic Education 97 X76
Appre~ip 97 X77
Perldns Act 97 X78
Regional Adult Educ. Spedalist 97 X79
Adult Education in Jails 97 X7A
Regional Adult Literacy (TAP) 97 X7B
GED Testing 97 X7C
Opportunity Knocks 97 X7D
Vocational Technology 97 X7E
19510.45
70 270.00
2,175 109.55
67 232.00
130 197.60
291 100.86
137,515.38
65,905.70
42,765.82
921,829.00
869,595.00
189,751.00
65,973.84
941,125.00
60,576.80
5724023
107,578.38
112,952.80
22,501.62
125,905.07
114,326.43
313,754.00
30,145.16
28,996.74
83,787.53
5,255.56
2,745.00
6,196.00
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
3O
31
May 12, 1998 Page I
Gmnt Appr. Page
Number Unit Amount Number
030-O60-6793
030-060-6824
030-060-6825
030-060-6911
030-060-6929
030-060-6932
030-060-6933
030-060-6934
0,30-060-6937
030-060-6938
030-060-6941
O30-O60-6942
030-06O-6944
030-O60-6945
03O060-6948
030-060-6947
030-060-6948
030-060-6949
030-O60-6952
030-060-6955
O30-O60-6965
Vocational Instructional Improvement 97
Arts Incentive- Westside
Ads Incentive - Jackson
Adolescent Health Partnemhip 95-96
Let's Talk 95
Southem Regional Education Pad~ship
Bright Stars Planning Grant
DnJg Free Schools 96
Grants I~n~gement g~
T~'tors for Success
Chess Program 96
Regional Science Fair 96
Project YES 97
Alternative Education 97
Drug Frae Schools 97
School Instructional Technology 97
Homeless Assistan~ 97
Grants Management 97
Truancy Project 97
Mentor-Teacher 97
Thurman Foundation for Children
Total
X7F
X8R
X8S
X94
X9M
X9P
X9Q
X9R
X9U
X9V
X9Y
X9Z
X92
X93
X94
X95
X96
X97
X9A
X9D
X9M
1,900.7g
300.00
295.00
443,859.00
1,000.00
25,000.00
2,903.26
50,088.00
60,854.00
4,700.00
15,000.00
3,072.51
256,296.00
1,229,673.48
49,177.00
842,000.00
53,968.00
93,776.00
12,326.00
9,254.79
11,214,638.35
32
33
34
35
36
37
38
39
40
41
42
43
44
45
48
47
48
49
20
51
52
May 12,1998 Page 2
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Program Improvement 96
6150
The Title I Program Improvement grant for fiscal year 1995-96 expended federal funds in the amount of
$18,351.17 and local match in the amount of $1,159.28 to meet the needs of educationally deprived
children at targeted Title I schools through staff training and parental involvement. The program ended
September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XIY should be
closed.
May 12, 1998 Page 3
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Local Delinquent 96
615t
The Title I Local Delinquent program for fiscal year 1995-96 expended federal funds in the amount of
$70,270.00 to provide transition services to youth exiting the Juvenile Detention Center and youth
entedng Youth Haven. Services included drop-out prevention, coordination and referral for drug abuse,
adolescent health and mental health, and placement services in appropriate and unique educational
programs designed for youth at risk of school failure. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit XIZ should be
closed.
May 12,1998 Page 4
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Winter 124-97-1
61~4
The Title I Winter program for fiscal year 1996-97 expended federal funds in the amount of
$2,175,109.55 to provide reading, language arts and mathematics instruction for students in targeted
schools. The program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit Xll should be
closed. (Please note that the odginal organization 6154 was changed to 6144 at the end of the 1996-97
fiscal year.)
May 12,1998 Page 5
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Local Delinquent 97
6155
The Title I Local Delinquent program for fiscal year 1996-97 expended federal funds in the amount of
$67,232.00 to provide transition services to youth exiting the Juvenile Detention Center and youth
entedng Youth Haven. Services included drop-out prevention, coordination and referral for drug abuse,
adolescent health and mental health, and placement services in appropriate and unique educational
programs designed for youth at dsk of school failure. The program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X12 should be
closed.
May 12, 1998 Page 6
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Summer 124-97-2
6156
The Title I Summer program expended federal funds in the amount of $130,197.60 to provide reading,
language arts and mathematics instruction for students during the summer session. The program ended
September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit Xll should be
closed.
May 12, 1998 Page 7
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title I Carryover 124-97-3
6157
The Title I Carryover program for fiscal year 1996-97 expended federal funds in the amount of
$291,100.86 to provide reading, language arts and mathematics instruction for students in targeted
schools. The program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit Xll should be
closed.
May 12, 1998 Page 8
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Title IV 1997
624O
The Title IV program for fiscal year 1996-97 expended federal funds in the amount of $96,310.72 and
local match in the amount of $41,204.66 to provide for the improvement of instructional services in the
school district and to provide funds for visiting teacher salaries. The program ended December 31,
1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X2G should be
closed.
May 12,1998 Page 9
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Eisenhower Title II 98
6252
The Eisenhower Title II program for 1996-97 expended federal funds in the amount of $65,903.70 and
local match in the amount of $2.00 to provide for activities to improve the skills and knowledge of
mathematics, science and technology teachers and to facilitate greater communication and collaboration
between disciplines and ac, mss grade levels. The program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X2H should be
closed.
May12,1998 Page 10
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Praise for Gills 96
6306
The Project: R_oanoke's A_wareness In Science E._ducation (PRAISE) for Girls program expended federal
funds in the amount of $37,850.00 and local match in the amount of $4,915.82 to provide for the
involvement and increase of females in studies and career fields related to mathematics, science and
technology. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3F should be
closed.
May 12, 1998 Page 11
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Governor's School 95-96
6308
The 1995-96 Govemor's School program expended state funds in the amount of $335,249.00, fees from
other divisions in the amount of $273,980.00 and local match in the amount of $312,600.00 to provide
science and math instruction to high school students from the area surrounding and including Roanoke
City. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3H should be
closed.
May 12, 1998 Page 12
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Magnet Schools 96
6309
The 1995-96 Magnet School program expended federal funds in the amount of $869,595.00 to provide
for the operation of the Magnet School programs at Huff Lane MicmVillage and at Lincoln Terrace
Saturn Network. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X31 should be
closed.
May12,1998 Page 13
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Governor's School 96-97
6310
The 1996-97 Govemor's School program expended state funds in the amount of $335,040.00, fees from
other divisions in the amount of $277,300.00 and local match in the amount of $323,012.00 to provide
science and math instruction to high school students from the area surrounding and including Roanoke
City. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3J should be
closed.
May12,1998 Page 14
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Reduce Truancy Now 96-97
6312
The Reduce Truancy Now program for 1'996-97 expended federal funds in the amount of $189,751.00 to
provide support for the Roanoke City attendance effort with an emphasis on drug and violence
prevention in the schools. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X3J should be
closed.
May 12, 1998 Page 15
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Summer Youth Employment 1997
6452
The 1997 Summer Youth Employment program expended federal funds in the amount of $65,973.84 to
provide training and hands-on experience for building trades students. The program ended September
30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X41 should be
closed.
May 12, 1998 Page 16
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Flow Through 96-97
6533
The 1996-97 Flow Through program expended federal funds in the amount of $841,125.00 and state
funds in the amount of $100,000.00 to provide aid for the education and guidance of handicapped
students. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant am equal. Appropriation Unit X5W should be
closed.
May 12, 1998 Page 17
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Child Development Clinic 96-97
6534
The 1996-97 Child Development Clinic ,program expended state funds in the amount of $60,576.80 to
provide for the salary and expenses of the educational coordinator at the clinic. The program ended
September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X5X should be
closed.
May12,1998 Page 18
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Child Specialty Services 96-97
6535
The 1996-97 Child Specialty Services program expended state funds in the amount of $57,240.23 to
provide for the salary and expenses of the consultant at the bureau. The program ended September 30,
1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X5Y should be
closed.
May 12, 1998 Page 19
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Juvenile Detention Home 96-97
6536
The 1996-97 Juvenile Detention Home program expended state funds in the amount of $107,578.38 to
provide for the salary and expenses of the two consultants at the home. The program ended September
30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X5Z should be
closed.
May 12,1998 Page 20
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Preschool Incentive Program 96-97
6537
The 1996-97 Preschool Incentive program expended federal funds in the amount of $112,952.80 to
provide orientation and evaluation for handicapped students entering the school system. The program
ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X51 should be
closed.
May 12, 1998 Page 21
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adult Education in Jails 95-96
6780
The 1995-96 Adult Education in Jails program expended federal pass-through funds in the amount of
$22,501.62 to provide instruction to inmates in the Roanoke City and Roanoke County Jails to aid in their
acquisition of the GED certificate. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X73 should be
closed.
May 12,1998 Page 22
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adult Basic Education 96-97
6784
The 1996-97 Adult Basic Education program expended federal funds in the amount of $81,784.00 and
local match in the amount of $44,121.07 to provide for adult basic education for persons who have not
completed high school and for the instruction of adults using recorded tapes accessed by telephone. The
program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X76 should be
closed.
May 12, 1998 Page 23
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Apprenticeship 96-97
6785
The 1996-97 Apprenticeship program expended state funds in the amount of $46,295.88 and fees in the
amount of $68,030.55 to provide on-the-job and classroom vocational instruction for students in the
apprenticeship program. The program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X77 snould be
closed.
May12,1998 Page 24
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Perkins Act 96-97
6786
The 1996-97 Perkins Act program expended federal funds in the amount of $302,974.15 and state funds
in the amount of $10,779.85 to provide for vocational instructors and the purchase of vocational
equipment. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X78 should be
closed.
May12,1998 Page 25
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Regional Adult Education Specialist 96-97
6787
The 1996-97 Regional Adult Education Specialist program expended state funds in the amount of
$30,145.16 to provide for the costs of the regional Adult Education Specialist program. The program
ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X79 should be
closed.
May 12,1998 Page26
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adult Education in Jails 96-97
6788
The 1996-97 Adult Education in Jails program expended federal pass-through funds in the amount of
$28,996.74 to provide instruction to inmates in the Roanoke City and Roanoke County Jails to aid in their
acquisition of the GED certificate. The program ended December 31, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7A should be
closed.
May 12, 1998 Page 27
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Regional Adult Literacy (TAP) 96-97
6789
The 1996-97 Regional Adult Literacy~ (TAP) program expended federal funds in the amount of
$83,787.53 to provide for the administration of adult literacy programs in surrounding localities as
subcontracted through Total Action Against Poverty (TAP). The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7B should be
closed.
May 12,1998 Page 28
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
GED Testing 96-97
6790
The 1996-97 GED Testing program expended fees in the amount of $5,255.56 to provide for the
administration of the GED examinations. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X7C should be
closed.
May12,1998 Page 29
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Opportunity Knocks GED 96-97
6791
The 1996-97 Opportunity Knocks program expended fees in the amount of $2,745.00 to provide
instruction for the General Educational Development (GED) examination for young adults. The program
ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X7D should be
closed.
May 12, 1998 Page 30
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Vocational Technology 96-97
6792
The 1996-97 Vocational Technology program expended state funds in the amount of $3,096.00 and local
match funds in the amount of $3,100.00 to provide funds for the purchase of microcomputer hardware
and software used to report vocational and occupational data to the State Department of Education. The
program ended September 30, 1997.
Appr(~priations, expenditures and revenues for the grant are equal. Appropriation Unit X7E should be
closed.
May 12,1998 Page 31
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Vocational Instructional Improvement 97
6818
The 1996-97 Vocational Instructional Improvement program expended state funds in the amount of
$1,900.79 to provide for the purchase of automotive program equipment and instructional software
designed to assist vocational teachers to improve instruction in the classroom. The program ended
September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X7F should be
closed.
May 12,1998 Page 32
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Arts Incentive - Westside 97-98
6824
The 1997-98 Arts Incentive program - Westside expended federal funds in the amount of $300.00 to
strengthen the arts program at Westside Elementary Magnet School and to encourage innovative arts
programs at the school. The program ended Apdl 30, 1998.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X8R should be
closed.
May 12,1998 Page 33
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Arts Incentive - Jackson 97-98
6825
The 1997-98 Arts Incentive program -~Jackson expended federal funds in the amount of $295.00 to
strengthen the arts program at Stonewall Jackson Middle School and to encourage innovative arts
programs at the school. The program ended April 30, 1998.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X8S should be
closed.
May 12, 1998 Page 34
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Adolescent Health Partnership 95-96
6911
The 1995-96 Adolescent Health Partnership expended fees in the amount of $443,859.00 to provide
medical services to the Roanoke City Schools in conjunction with Carillon Health Systems and the
Roanoke City Health Department. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X94 should be
closed.
May 12,1998 Page 35
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Let's Talk 95
6929
The Let's Talk program expended fees in the amount of $1,000.00 to provide enrichment for
economically disadvantaged students through educational field trips. The program ended September 30,
1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9M should be
closed.
May 12, 1998 Page 36
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Southern Regional Education Program
6932
The Southern Regional Education Program expended donations in the amount of $25,000.00 to provide
leadership training to members of the School Board and administration to assist the distdct in
accomplishing its long-term educational goals. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9P should be
closed.
May 12,1998 Page 37
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Bright Stars Planning Grant
6933
The Bright Stars Planning Grant expended federal funds in the amount of $2,903.26 to assist the distdct
with the planning and design of a comprehensive preschool program for at-dsk four-year-old children.
The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9Q should be
closed.
May 12, 1998 Page 38
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Drug Free Schools 96
6934
The 1995-96 Drug Free Schools program expended federal funds in the amount of $50,088.00 to provide
funding for two student assistance counselors at the secondary level to work with substance abuse
issues. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9R should be
closed.
May 12,1998 Page 39
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Grants Management 95-96
6937
The 1995-96 Grants Management program expended federal funds in the amount of $60,854.00 to
provide for the salary and fringe benefit costs of the Director of Grants. The program ended September
30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9U should be
closed.
May 12,1998 Page 40
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Tutors for Success 95-96
6938
The 1995-96 Tutors for Success program expended donations in the amount of $4,700.00 to provide
academic support to educationally at-dsk students at Forest Park New ^medcan School. The program
ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9V should be
closed.
May 12,1998 Page 41
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Chess Program 95-96
6941
The 1995-96 Chess Program expended donations in the amount of $15,000.00 to provide chess
supplies, materials and tournament participation fees for students. The program ended September 30,
1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9Y should be
closed.
May 12,1998 Page 42
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Regional Science Fair 96
6942
The 1995-96 Regional Science Fair program expended fees in the amount of $1,072.51 and local match
in the amount of $2,000.00 to provide funds for regional fair, which is hosted by Roanoke City Schools.
The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9Z should be
closed.
May12,1998 Page 43
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Project YES 96-97
6944
The 1996-97 Project YES expended state funds in the amount of $256,296.00 to identify, assess,
evaluate and provide assistance for at-risk students who were potential dropouts. The program ended
September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation unit X92 should be
closed.
May 12,1998 Page 44
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Alternative Education 96-97
6945
The 1996-97 Alternative Education program expended state funds in the amount of $73,653.00 and local
match in the amount of $1,156,020.48 to provide alternative curriculum and training for high dsk students
at the Noel C. Taylor Learning Academy. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X93 should be
closed.
May12,1998 Page 45
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Drug Free Schools 97
6946
The 1996-97 Drug Free Schools program expended federal funds in the amount of $49,177.00 to provide
funding for two student assistance counselors at the secondary level to work with substance abuse
issues. The program ended December 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X94 should be
closed.
May 12,1998 Page 46
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
School Instructional Technology Funds 96-97
6947
The 1996-97 School Instructional Technology program expended state funds in the amount of
$842,000.00 to purchase school instructional technology equipment and software. The program ended
September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X95 should be
closed.
May12,1998 Page 47
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Homeless Assistance Program 96-97
6948
The 1995-96 Homeless Assistance program expended federal funds in the amount of $40,500.00 and
local match in the amount of $13,468.00 to provide instructional services to homeless students. The
program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X96 should be
closed.
May 12,1998 Page 48
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Grants Management 96-97
6949
The 1996-97 Grants Management program expended federal funds in the amount of $59,871.10 and
local match in the amount of $4,128.90 to provide for the salary and fringe benefit costs of the Director of
Grants. The program ended December 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X97 should be
closed.
May 12,1998 Page 49
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
State Truancy Project 96-97
6952
The 1996-97 State Truancy Project expended state funds in the amount of $93,776.00 to provide support
for the Roanoke City attendance effort. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9A should be
closed.
May 12,1998 Page 50
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Mentor-Teacher Program 96-97
6955
The 1996-97 Mentor-Teacher program expended state funds in the amount of $6,163.00 and local match
in the amount of $6,163.00 to provide training for experienced teachers to act as mentors to newly hired
teachers dudng the new teachers' initial year of employment. The program ended September 30, 1997.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9D should be
closed.
May 12, 1998 Page 51
ROANOKE CITY SCHOOL BOARD
Roanoke, Virginia
REQUEST TO CLOSE GRANT
Thurman Foundation for Children 97
6965
The Thurman Foundation for Children program expended donations in the amount of $8,500.00 and local
match in the amount of $754.79 to support the activities of the Partners for Success program. The
program ended March 31, 1998.
Appropriations, expenditures and revenues for the grant are equal. Appropriation Unit X9M should be
closed.
May 12, 1998 Page 52
Marsha W. Ellison, Chairman Charles W. Day
Melinda J. Payne~¥i,c~ ~ ~h~rman F.B. Webster Day
Harry F. Davis ~,I~i~'~' .~:!"-i~' ~ Sherman P. Lea
/Roanoke
School Board
~onnoke, Virginin ~40~]
Brian J. Wishneff
Dr. E. Wayne Harris, Superintendent
Cindy H. Ramsuer, Clerk of the Board
· 540-853-2381 · Fax: 540-853-2951
May 19, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, VA 24011
Dear Members of Council:
As the result of official action at its meeting on May 12, 1998, the Board respectfully
requests City Council to close out fifty school grants that have been completed. Total outlays for
the grants amounted to $11,214,638.35. Revenue for the grants was provided as follows:
Federal Funds-
State Funds -
Fees/Donations -
Local Match -
$5,815,755.64
$2,368,290.09
$1,117,942.62
$1,912,650.00
The Board thanks you for your approval of this request.
Sincerely,
Cindy H. Lee, Clerk
re
cc:
Mrs. Marsha W. Ellison
Dr. E. Wayne Harris
Mr. Richard L. Kelley
Mr. William L. Murray, Jr.
Mr. Kenneth F. Mundy
Mr. W. Robert Herbert
Mr. Wilburn C. Dibling
Mr. James D. Grisso
Mrs. Ila Farris (with accounting details)
Excellence in Education
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1998
File ~0-63-184
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33855-060198 amending and reordaining certain
sections of the 1997-98 General Fund Appropriations, providing for appropriation of
$820,000.00, in connection with current workers' compensation claims for fiscal year 1997-
98. The abovereferenced measure was adopted by the Council of the City of Roanoke at
a regular meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAgS',JUNEI.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33855-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98
General Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the
City of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
AooropHations
General Fund (1-47) ......................................
1) Worker's Comp
Wages (001-004-1232-1135) $ 13,915
2) Worker's Comp
Wages (001-024-3310-1135) 20,961
3) Worker's Comp
Wages (001-050-3113-1135) 89,915
4) Worker's Comp
Wages (001-050-3114-1135) 70
5) Worker's Comp
Wages (001-050-3213-1135) 98,770
6) Worker's Comp
Wages (001-050-3521-1135) 579
7) Worker's Comp
Wages (001-052-3410-1135) 486
8) Worker's Comp
Wages (001-052-4110-1135) 11,712
9) Worker's Comp
Wages (001-052-4160-1135) 2,655
$ 171,824,411
10) Worker's Comp
Wages
11 ) Worker's Comp
Wages
12) Worker's Comp
Wages
13) Worker's Comp
Wages
14) Worker's Comp
Wages
15) Worker's Comp
Wages
16) Worker's Comp
Wages
17) Worker's Comp
Medical
18) Workers Comp
Wages
19) Worker's Comp
Medical
20) Worker's Comp
Medical
21) Worker's Comp
Medical
22) Worker's Comp
Medical
23) Worker's Comp
Medical
24) Worker's Comp
Medical
25) Worker's Comp
Medical
26) Worker's Comp
Medical
27) Worker's Comp
Medical
28) Worker's Comp
Medical
29) Worker's Comp
Medical
30) Worker's Comp
Medical
31) Worker's Comp
Medical
(001-052-4210-1135)
(001-052-4211-1135)
(001-052-4220-1135)
(001-052-4330-1135)
(001-052-4340-1135)
(001-054-1270-1135)
(001-054-3320-1135)
(001-054-5314-1135)
(001-004-9110-1135)
(001-002-1263-1140)
(001-004-1231-1140)
(001-004-1232-1140)
(001-010-1310-1140)
(001-024-2140-1140)
(001-024-3310-1140)
(001-028-2111-1140)
(001-050-3113-1140)
(001-050-3213-1140)
(001-050-3520-1140)
(001-050-3521-1140)
(001-050-4130-1140)
(001-052-3410-1140)
5,305
1,805
4,219
333
7,827
18,778
3,144
26O
350,000)
2,444
135
12,995
212
36
75,460
14
119,476
128,073
101
2,317
65
9,404
32) Worker's Comp
Medical (001-052-4110-1140) $ 33,976
33) Worker's Comp
Medical (001-052-4160-1140) 20,605
34) Worker's Comp
Medical (001-052-4210-1140) 15,289
35) Worker's Comp
Medical (001-052-4211-1140) 1,591
36) Worker's Comp
Medical (001-052-4220-1140) 2,426
37) Worker's Comp
Medical (001-052-4310-1140) 141
38) Worker's Comp
Medical (001-052-4330-1140) 2,809
39) Worker's Comp
Medical (001-052-4340-1140) 33,084
40) Worker's Comp
Medical (001-052-7110-1140) 607
41) Worker's Comp
Medical (001-052-8110-1140) 387
42) Worker's Comp
Medical (001-054-1270-1140) 74,908
43) Worker's Comp
Medical (001-054-3320-1140) 1,841
44) Worker's Comp
Medical (001-054-5314-1140) 812
45) Worker's Comp
Medical (001-072-2110-1140) 58
46) Worker's Comp
Medical (001-004-9110-1140) (350,000)
47) Jail Recovered
Costs (001-024-3310-8110) (120,000)
BE IT FURTHER ORDAINED that, an emergency existing, this ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1998
File ~60-63-184
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
Your report recommending transfer of funds to cover current workers' compensation claims
for fiscal year 1997-98, was before the Council of the City of Roanoke at a regular meeting
which was held on Monday, June 1, 1998.
Council Member White requested that you obtain comparable information with regard to
workers' compensation claims of other Virginia localities.
Council Member Swain requested a comparison of workers' compensation claims
attributed to heart and lung disease and those associated with bodily injuries.
MFP:Io
Sincerely,
Mary F. er, CMC/AAE
City Clerk
N:~CKLO1~AGENDAgS~JUNE1 .WPD
'98 26 H2:03
June 1, 1998
#98-11
Honorable Mayor and Members of City Council
Roanoke, Virginia
Subject: Funding for Workers' Compensation Wage and Medical Accounts
Dear Mayor Bowers and Members of Council:
I. Background on the subject in chronological order is as follows:
Workers' Compensation is defined as "exclusive remedy, under law, for all covered
employees for compensating injuries and occupational diseases arising in the course of and
within the scope of employment."
B. The City is currently self-insured for Workers' Compensation liability with excess insurance
above the $1,000,000 (per occurrence) level.
C. Funding has been budgeted for the current fiscal year to cover workers' compensation wage
and medical payments.
D. These types of fringe benefits are budgeted as a lump sum in the non-departmental category
because annual charges for each department are difficult to accurately project.
I1. Current Situation is:
A. Workers' compensation expenditures for FY 1997-98 are projected to be approximately
$820,000. This information is based on actual expenditures through April 1998, and
projected expenditures for May and June, 1998 (see Attachment A).
Workers' compensation expenditures for the Police and Fire Department and Jail are
greater for these departments due to State law (Heart & Lung Bill) and are based on the
presumption that heart, hypertension and lung disabilities affecting these public safety
employees are job-related. Also, this bill now includes certain cancer for firefighters.
2. Workers' compensation claims are carried over from year to year. State law requires
employers to pay workers' compensation wages for up to 500 weeks or until the employee
either returns to work or is eligible for retirement. The City is liable for workers'
compensation medical expenses (which are the consequence of the original on-the-job
injury) for the lifetime of the retired employee.
Honorable Mayor and Members of City Council
OFFICE OF RISK MANAGEMENT
Page 2
June 1, 1998
Funding to cover FY 1997-98 Workers' Compensation claims is available in the following
accounts and needs to be allocated to departmental accounts from the non-departmental
categories:
Funding Sources:
Account Number
Amount
Workers' Compensation - Wages
Workers' Compensation - Medical
Jail- Recovered Costs
001-004-9110-1135
001-004-9110-1140
001-024-3310-8005
$350,000
350,000
120.000
Total
$820,000
III.
Issues in order of importance are:
A. Mandated Program
B. Funding Availability
IV. Alternatives in order of feasibility are:
A. City_ Council authorize the transfer of funding to cover current workers' compensation claims
during the current fiscal year.
1. Program is mandated by State and Federal regulations for the City of Roanoke to provide
workers' compensation benefits to its workers.
2. Funds are available in the General Fund to provide for this recommendation.
B. City Council not authorize the transfer of funding to cover workers' compensation claims
during the current year.
1. Program is mandated by State and Federal regulations for the City of Roanoke to provide
workers' compensation benefits to its workers.
2. Funds available during the fiscal year in the General Fund would not be expended for
actual workers' compensation expenses.
Honorable Mayor and Members of City Council
OFFICE OF RISK MANAGEMENT
Page 3
June 1, 1998
V. Recommendation:
A. City Council concur with Alternative "A" and authorize the transfer of funds to cover workers'
compensation claims in the amount of $820,000 to departmental workers' compensation
accounts (see Attachment A) from the following sources:
Funding Sources:
Account Number
Amount
Workers' Compensation - Wages
Workers' Compensation - Medical
Jail- Recovered Costs
001-004-9110-1135
001-004-9110-1140
001-024-3310-8005
$350,000
35O,00O
120,000
Total
$820,000
WRH:GA
Attachment
CC:
City Attorney
City Clerk
Director of Finance
Budget Administrator
Respectfully submitted,
City Manager
ATTACHMENT A
WORKERS COMPENSATION ANALYSIS
BUDGET ADJUSTMENTS FOR WORKERS' COMPENSATION
Expended Estimated
Fund Agency Organization Object Department Name Thru Exp. for Budget
April, 1998 May & June Adjustment
WlC - Wa es
001 004 1232 1135 iBIIlings &Collections $11,315 $2,600 $13,915
001 024 3310 1135 Jail 16,961 4,000 20,961
O01 050 3113 I 135 Police - Patrol 69,915 20,000 89,915
O01 050 3114 I 135 Police Services 70 0 70
o01 050 3213 I 135 Fire - Operations 78,770 20,000 98,770
001 050 3521 I 135 Emergency Mledical Services 579 0 579
001 052 3410 1135 Building Inspections 486 0 486
001 052 4110 1135 Streets & Traffic 8,712 3,000 I 1,712
001 052 4160 I 135 Traffic Engineering 2,655 0 2,655
001 052 4210 I 135 Solid Waste Mlana~ement - Refuse 5,005 300 5,305
001 052 421 I I 135 Solid Waste Mlanagement - Recycling 1.805 0 1,805
001 052 4220 II 35 Custodial Services 4,219 0 4,219
001 052 4330 1135 Building Maintenance 333 0 333
001 052 4340 II 35 Parks/Grounds Maintenance 6,727 1,100 7,827
001 054 1270 I 13S Director of Human Development 6,778 12,000 18,778
001 054 3320 I 135 uvenile Detention Home 3,144 0 3,144
001 054 5314 I 135 Sodal Services - Services 260 0 260
001 004 9110 II 35 Residual Fringe Benefits (350,000
W/C - Medical
001 002 1263 1140 Occupational Health Clinic $1,944 $500 $2,444
001 004 1231 1140 Finance 135 0 135
001 004 1232 I 140 Billings & Collections 12,324 671 12,995
001 010 1310 I 140 Electoral Board 212 0 212
001 024 2140 1140 Sheriff 36 0 36
001 024 3310 I 140 ail 75.460 0 75,460
001 028 2111 1140 Clerk of Circuit Court 14 0 14
001 050 3113 I 140 Police - Patrol 108,476 I 1,000 I 19,476
001 050 3213 1140 Fire- Operations 108,073 20,000 128.073
001 0S0 3520 1140 Emergency Services 101 0 101
001 050 3521 I 140 Emergen~ Medical Services 2.317 0 2,317
001 050 4130 I 140 Communications 65 0 65
001 052 3410 I 140 Building Inspections 7,904 1,500 9,404
001 052 4110 1140 Streets & Traffic 26,976 7,000 33,976
001 052 4160 1140 Traffic Engineering 20,305 300 20,605
001 052 4210 I 140 Solid Waste ManaJJement - Refuse 13,689 1,600 I S,289
001 052 421 I I 140 5olid Waste Management - Recycling 1,091 500 1,59 I
001 052 4220 I 140 Custodial Services 2,376 50 2,426
001 052 4310 I 140 Engineering 141 0 14 I
001 052 4330 I 140 Building Maintenance 2,809 0 2.809
001 052 4340 1140 Parks/Grounds Maintenance 29,484 3,600 33,084
001 052 7110 1140 Recreation 607 0 607
001 052 8110 1140 Communit7 Plannin~ 387~ 0 387
001 054 1270 1140 Director of Human Development 25,508 49,400 74,908
001 054 3320 1140 uvenile Detention Home 1.841 0 1,841
001 054 5314 I 140 Sodal Services - Services 662 150 812
001 072 2110 1140 Circuit Court 58 0 58
001 004 91 I 0 I 140 Residual Fringe Benefits (350,000
SUBTOTAL $120,000
00, 10241 33 0 I8il0 JJaiI-RecoveredCosts (120.000
TOTAL ($0)
Mary F. Parker, CMCIAAE
City Clerk
CITY OF R OANOKE
Office of the City Clerk
June 5,1998
File f~0-183
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33856-060198 amending and reordaining certain
sections of the 1997-98 General and Capital Projects Funds Appropriations, providing for
appropriation of $450,000.00, in connection with environmental issues at the City's Public
Works Service Center. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc;
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
H:~AGENDA~JUNEI.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33856-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General and
Capital Projects Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City of
Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1997-98 General and Capital Projects Funds Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Fuds (1) .................................
$ 60,812,035
60,181,482
Public Safety
Jail (2) ...................................................
38,711,902
7,850,385
Capital Proiects Fund
Appropriations
General Government
Market Building - Renovations (3) ..............................
Environmental Issues - Public Works Service Center (4) .............
$15,281,119
60,000
450,000
Capital Improvement Reserve
Capital Improvement Reserve (5) ...............................
$13,505,776
450,498
1) Transfer to Capital
Projects Fund (001-004-9310-9508) $ 385,000
2) Reimbursements (001-024-3310-8005) (385,000)
3) Appropriated from
General Revenue
4) Appropriated from
General Revenue
5) Buildings and
Structures
(008-052-9555-9003)
(008-052-9670-9003)
(008-052-9575-9173)
$ (65,000)
300,000
150,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage,
ATTEST:
City Clerk.
RECEtvEi?
CITY C,_:.~.-,tqS ',;.: ;:".i':
"98 ~/~Y 27 P4:26
June 1, 1998
Council Report No. 98-127
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
II.
Dear Mayor Bowers and Members of City Council:
SUBJECT: Environmental Issues
Public Works Service Center
The Virginia Department of Environmental Quality (DEQ) notified the City
of Roanoke in late July 1997 of a report of possible unauthorized disposal
of waste materials at the City's Public Works Service Center property on
Courtland Road, N. W.
B=
Subsequent investigations determined some buried drums of paint-like
and tar-like products and solvents, and also quantities of inorganic
material (broken pipe, guardrails, etc.) which has been classified by the
DEQ as solid.
Current Situation:
Excavated materials have been removed from the site and sent to proper
disposal locations.
The City continues to work with DEQ and the federal Environmental
Protection Agency (.EPA) to complete investigations and develop a
mutually acceptable plan for addressing all issues which have arisen
during the course of this matter. It is expected to be at least a number of
months until this matter is brought to a close.
Approximately $280.000 has been expended through April 1998 for
environmental studies, legal services, disposal fees, consultant and expert
fees, and related expenses. Expenditures have been made from various
existing operating accounts. From an accountability standpoint, it is
desirable to accumulate these expenditures into a projects account.
Additionally, funds are needed to pay the costs estimated to be incurred
during the remainder of this fiscal year.
Page 2
III.
IV.
Issues:
A. Fiscal Accountability
B. Funding
C. Legal Compliance
Ao
City_ Council appropriate $300,000 to Capital Projects Fund Account
008-052-9670-9003 Environmental Issues - Public Works Service Center
for environmental studies, legal services, consultant and expert fees, and
related expenses; and appropriate $150,000 to the Capital Improvement
Reserve - Buildings Account (008-052-9575-9173) to replenish funding
that was temporarily provided for such expenses.
Fiscal Accountability_ will be ensured as one account will be used to
disperse all funds related to this environmental issue.
Funding is available in Account 008-052-9555-9003 (CMERP),
$65,000 and Jail Recovered Costs, Account 001-024-3310-8005,
$385,000.
Legal Compliance with the requirements of DEQ and EPA will
continue as the City works with these agencies to resolve all
issues.
B°
City Council not appropriate $450,00 to an account to be established by
the Director of Finance entitled Environmental Issues - Public Works
Service Center.
Fiscal Accountability will be more difficult as several sources of
expenditures will need to be tracked in monitoring costs associated
with this matter. Eventually, appropriations will be necessary as
existing operating accounts will not have sufficient funds to pay
anticipated expenditures.
2. Funding will remain available in accounts.
Legal Compliance with the requirements of DEQ and EPA will still
continue as the City is committed to resolve all issues to mutual
satisfaction of the City and these agencies.
Page 3
V. Recommendation:
City_ Council concur with Alternative A and appropriate $300,000 to Capital
Projects Fund Account 008-052-9670-9003 Environmental Issues - Public
Works Service Center, for environmental studies, legal services, disposal fees,
consultant and expert fees, and related expenses; and a.D.Dro.priate $150.000 to
the Capital Improvement Reserve - Buildings Account (008-052-9575-9173) to
replenish funding that was temporarily provided for such expenses.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:WFC:pr
CC
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
Kit B. Kiser, Director of Utilities & Operations
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 5, 1998
File #77-514
Marvin R. Ta~ Urban Programs Engineer
Virginia Department of Transportation
4330 Thirlane Road, N. W.
Roanoke, Virginia 24019
Dear Mr. Tart:
I am enclosing copy of Resolution No. 33857-060198 approving a three-lane design in
connection with improvements to Tenth Street, N. W. The abovereferenced measure was
adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, June 1, 1998.
Sincerely, 7~~,,~'
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosing
pc:
Ms. E. Jeannette Manns, Washington Park Alliance, 1826 Tenth Street, N. W.,
Roanoke, Virginia 24017
The Reverend Clinton Scott, Washington Park Alliance, 1317 Tenth Street, N. W.,
Roanoke, Virginia 24017
H:~AGENDA98~JUNE1 .WPD
Marvin R. Tart
June 5, 1998
Page 2
pc:
Ms. Margaret Scott, Washington Park Alliance, 1317 Tenth Street, N. W., Roanoke,
Virginia 24017
Mr. Daniel Burgh, 926 Moorman Road, N. W., Roanoke, Virginia 24017
Mr. Randall Eakin, WRAF, 2535 Bowman Street, N. W., Roanoke, Virginia 24017
Mr. Chris Griffith, 2415 Tenth Street, N. W., Roanoke, Virginia 24017
Mr. Larry Hamlar, 1837 Grayson Road, N. W., Roanoke, Virginia 24017
Mr. Scott Martin, 2408 Tenth Street, N. W., Roanoke, Virginia 24017
Williamson Road Area Business Association, 3312 Williamson Road, N. W.,
Roanoke, Virginia 24012
Mr. Gerald Sayles, 1008 Gilmer Avenue, N. W., Roanoke, Virginia 24017
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
Charles M. Huffine, City Engineer
Evelyn $. Lander, Acting Chief, Planning and Community Development
Robert K. Bengtson, Traffic Engineer
H:~AGENDA98~JUNEl.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33857-060198.
A RESOLUTION concurring in the Virginia Department
Transportation's proposed improvements to 10th Street, N.W.
of
WHEREAS, the Virginia Department of Transportation ("VDOT")
was requested to include improvements to 10th Street, N.W., for
project funding in VDOT's Six-Year Plan;
WHEREAS, various public information meetings seeking comment
on proposed improvements where held throughout a two-year period
and the consensus of the ad-hoc group of neighborhood
representatives was not opposed to the three-lane design concept;
and
WHEREAS, the Virginia Department of Transportation is seeking
the City's concurrence and recommendation for this project in
connection with its Six-Year Plan.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke as follows:
1. That this Council concurs in the development of a three-
lane design for 10th Street, N.W., at a cost to the City and upon
such terms as otherwise set out in the Council report dated June 1,
1998, and its attachments.
2. That the City Clerk is directed to forthwith transmit
attested copies of this resolution to the Virginia Department of
Transportation.
ATTEST:
City Clerk.
'98 HAY 27 A9:16
June 1, 1998
No. 98-139
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: lOth Street Improvement Project
I. Background
Improvements to 10th Street have been included in long-range transportation
plans dating back to 1963. In 1973, 10th Street was widened to four (4)
lanes from Patterson Avenue to Gilmer Avenue, which included a new
bridge over the railroad tracks.
A proposal to continue improvements to 10th Street from Gilmer Avenue to
Williamson Road, a distance of 1.7 miles, has been a City of Roanoke
priority since November 4, 1974, when City Council approved a resolution
requesting the Virginia Department of Transportation (VDOT) to program the
project for funding in VDOT's Six- Year Improvement Program.
Co
Earlier transportation plans envisioned that 10th Street could be directly
linked to 1-581 with an interchange. This is no longer a consideration.
Likewise, the 1-581 interchange now under construction in the vicinity of
Valley View Mall does not include an extension for vehicular traffic to
10th Street. Such a vehicular connection was deleted from the current
Roanoke City Thoroughfare Plan by City Council on April 15, 1996
(Resolution No. 32892-041596).
VDOT Six-Year Plan includes two (2) phases for proposed improvements to
10th Street.
Phase I begins at Gilmer Avenue and ends at Andrews Road. Total
estimated cost of $7,300,000 is for a four-lane improvement. Any
reduction in the number of lanes will reduce the cost accordingly.
Projected start date for construction is January, 2002.
Phase II begins at Andrews Road and ends at Williamson Road.
Total estimated cost of $7,349,000 is for a four-lane improvement.
Any reduction in the number of lanes will reduce the cost accordingly.
Projected start date for construction is July, 2002.
No. 98-139
Page 2
June 1, 1998
I1.
Existing 10th Street has a pavement width that varies between 22 feet and
30 feet. The speed limit is posted at 25 mph from Gilmer Avenue to
Williamson Road. Average daily traffic volumes in 1995 were 13,475
vehicles per day along the segment from Orange Avenue to Hunt Avenue,
which is projected to increase to 16,000 vehicles per day by the year 2020.
A traffic volume of 8,955 was recorded for the segment from Hunt Avenue
to Williamson Road. This is projected to grow to 10,600 by the year 2020.
Current Situation
Several meetings have taken place over the past 24 months involving
citizens from the 10th Street area and City staff. A list of those meetings is
included in Attachment A. Three (3) of those meetings are described in
further detail below:
Community participation meeting on May 21, 1996 attended by
approximately 90 citizens generated requests to develop alternative
10th Street improvement plans. Options included a two-lane
improvement (enhance existing roadway), a three-lane improvement
(one lane in each direction plus middle lane for left turns), and a four-
lane improvement. 10th Street from Gilmer to Staunton Avenue
would need to be widened to four-lanes under any of the three (3)
options due to the short distance between the current four-lane
portion and the intersection at Orange Avenue. Citizen requests for
specific design details included new curb, gutter, sidewalk, drainage
facilities, landscaping, traffic signals, sight distance improvements and
truck restrictions.
Community participation meeting on May 20, 1997, attended by
approximately 60 citizens, offerecl preliminary plans of each
alternative for public review. Following presentation of these plans,
citizens were allowed to vote on each of the three alternatives in the
order of their preference. The weighted results of this voting (3 points
for top choice, 2 points for second choice, 1 point for third choice)
indicate that the three-lane concept placed first (81 points), two-lane
concept placed second (73 points) and four-lane concept third
(50 points). It should be noted that first place votes for the two-lane
option were greater than the three-lane option by a vote of 18 to 15.
However, second place votes for the three-lane option exceeded the
No. 98-139
Page 3
June 1, 1998
II1.
IV.
two-lane option by a vote of 16 to 4. Attachment B summarizes how
certain design features are affected by each of the three options.
City staff met with an ad hoc group of neighborhood representatives
(including Washington Park Alliance, Williamson Road Action Forum,
Williamson Road Area Business Association, residents at-large and
business owners) on August 6, 1997, to consider the results of the
community meeting. The consensus of these representatives was
that they will not oppose a three-lane design, but would strongly
oppose a four-lane design. While not opposing a three-lane project,
there are concerns about the loss of front yard area. There are
approximately 110 houses along the proposed three-lane portion of
10th Street (north of Staunton Avenue). As a result of widening,
approximately 90 of these homes would be less than ten (10) feet
closer to the new 10th Street pavement. Thirteen (13) houses would
actually be 15 to 20 feet further away from the new 10th Street
pavement, while 9 houses along this segment would need to be
moved or demolished. Another related concern had to do with ability
to access driveways. The three-lane plan allows a center lane for
storage until opposing traffic clears. It was noted that projected traffic
growth will likely occur regardless of the design that is implemented.
VDOT is prepared to proceed with detailed engineering plans when advised
by the City of the preferred option.
Issues
A. Neighborhood input
B. Traffic and safety
C. City financial participation
D. Timing
Alternatives
City Council concur in development of a three-lane design for
loth Street N. W.
No. 98-139
Page 4
June 1, 1998
Neighborhood input at May 20, 1997, Community Participation
meeting favors this option. Likewise, the consensus of the ad-hoc
group of neighborhood representatives does not oppose the three-
lane design.
Traffic and safety improvements are acceptable and can be
accomplished including new curb and sidewalk, storm drains, sight
distance improvements at intersections, and a new traffic signal at
Hunt Avenue. Three-lane improvements would be made from
Staunton Avenue to Williamson Road while four-lane improvements
would still be needed from Gilmer Avenue to Staunton Avenue.
City financial participation would be at 15% of engineering costs and
2% of right-of-way and construction costs. Preliminary project
estimate is $7,300,000 for Phase I (Gilmer Avenue to Andrews Road)
and $7,349,000 for Phase II (Andrews Road to Williamson Road) for
a total of $14,649,000 for a four-lane improvement. A three-lane
improvement is expected to cost approximately $11,000,000 which
is 7__~5 percent of the four-lane figures. These projects were included
in the Fiscal Year 1998-2002 Capital Improvement Program. The City
share was included in the approved 1997 Bond Referendum
estimated to be $400,000.
Timing is expected to follow VDOT's Six-Year plan schedule. Phase I
is projected to begin construction in January, 2002, with Phase II
projected to begin in July, 2002.
City Council concur in development of a two-lane design for
loth Street N. VV.
Neighborhood input at May 20, 1997, Community Participation
meeting ranked this option as the second choice.
Traffic and safety improvements are unacceptable and can only be
accomplished with VDOT involvement on portions of the project area.
VDOT would still need to design a four-lane improvement from Gilmer
Avenue to Staunton Avenue, as well as isolated intersection
improvements on 10th Street at Andrews Road, at Hunt Avenue, and
at Williamson Road. The remainder of 10th Street from
Staunton Avenue to Williamson Road would be designed for two
No. 98-139
Page 5
June 1, 1998
lanes. VDOT will not participate in new sidewalk, curb, gutter, storm
drains, and sight distance improvements for a two-lane design. Such
items would be left for possible implementation by the City (at 100%
City expense).
City financial participation would be at 15% of engineering costs and
2% of right-of-way and construction costs. Preliminary project
estimate is $6,100,000 for VDOT work. The City's cost to provide
curb, gutter, sidewalk and storm drainage at areas not improved by
VDOT is preliminarily estimated at $2,000,000 and would be
dependent on City financing, the source of which is not known.
Timing for improvements by VDOT is expected to follow VDOT's Six-
Year plan schedule and begin in January, 2002.
City Council concur in development of a four-lane design for
10th Street N. W.
Neighborhood input at May 20, 1997, Community Participation
meeting ranked this option last. The ad hoc group of neighborhood
representatives is strongly opposed to this option due to its impact on
adjoining properties.
Traffic and safety solutions are highly desirable and improvements
can be accomplished including new curb and sidewalk, storm drains,
sight distance improvements at intersections, and a new traffic signal
at Hunt Avenue.
City financial participation would be at 15% of engineering costs and
2% of right-of-way and construction costs. Preliminary project
estimate is $7,300,000 for Phase I (Gilmer Avenue to Andrews Road)
and $7,349,000 for Phase II (Andrews Road to Williamson Road).
Timing is expected to follow VDOT's Six-Year Plan schedule. Phase I
is projected to begin construction in January, 2002, with Phase II
projected to begin July, 2002.
City Council concur in making no roadway improvements and leave
10th Street at its current width.
No. 98-139
Page 6
June 1, 1998
1. Neighborhood input for improving 10th Street would be disregarded.
Traffic and safety conditions would remain the same. Needed
sidewalks and curbing, traffic signals and storm drain improvements
would be dependent on City financing.
City financial participation would not be an issue. However, VDOT
would expect Roanoke to reimburse 100% of all VDOT costs incurred
to'date. Of the $524,806 incurred to date, City has paid $78,721 to
VDOT as the City's share, leaving $446,085 as the balance to repay
VDOT.
4. Timing would not be an issue.
V. Recommendation is that City Council approve Alternative A and advise VDOT of its
concurrence in development of a three-lane design for 10th Street, N.VV.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/RKB/gpe
copy: City Attorney
Director of Finance
Director of Public Works
Manager, Office of Management & Budget
City Engineer
Chief, Planning & Community Development
Traffic Engineer
Marvin R. Tart, Urban Programs Engineer, Virginia Department of Transportation
E. Jeannette Manns, Washington Park Alliance, 1826 10th Street, N.W.
Rev. Clinton Scott, Washington Park Alliance, 1317 10th Street, N.W.
Margaret Scott, Washington Park Alliance, 1317 !0th Street, N.W.
Daniel Brugh, 926 Moorman Road, N.W.
Randall Eakin, WRAF, 2535 Bowman Street, N.W.
Chris Griffith, 2415 10th Street, N.W.
Larry Hamlar, 1837 Grayson Road, N.W.
Scott Martin, 2408 10th Street, N.W.
Williamson Road Area Business Association, 3312 Williamson Road, N.W.
Gerald Sayles, 1008 Gilmer Avenue, N.W.
ATTACHMENT A
SUMMARY OF MEETINGS FOR 10TH STREET IMPROVEMENT PROJECT
May 21, 1996:
Community participation meeting at Lincoln Terrace
Elementary School attended by approximately 90 citizens
which generated requests to develop alternative
10th Street improvement plans.
September 23, 1996:
Meeting to update 10th Street area representatives on
status of next steps.
December 3, 1996:
Meeting of City staff and VDOT staff with a group of
representatives from organizations in the 10th Street area
to help ensure that the suggestions of citizens were
accurately presented to VDOT.
March 27, 1997:
Meeting at Addison School to give 10th Street area
representatives an opportunity to get a close-up preview
of alternative 10th Street plans.
May 20, 1997:
Community participation meeting at Lincoln Terrace
Elementary School attended by approximately 60 citizens
which provided residents with an opportunity to review,
comment and vote on the alternative 10th Street plans.
August 6, 1997:
Meeting with 10th Street area representatives to consider
the results of the May 20th community meeting.
May 15, 1998:
Meeting with l0th Street area representatives to again
review the project status and design features and to
address any additional questions or concerns.
ATTACHMENT B
DESIGN FEATURE COMPARISON
Design Feature 4-Lane 3-Lane 2-Lane
Construction of new curb, gutter,
sidewalk and drainage facilitiesEntire project Entire project Limited locations
Replace bridge over Lick Run to
reduce impact of flooding Yes Yes No
Traffic signal at 10th Street and
H u nt Ave nue Yes Yes Yes
Improved sight distance at
various intersections Yes Yes Yes
37 Residential 21 Residential 21 Residential
Demolition of buildings 3 Commercial 2 Commercial 1 Commercial
Acquisition of private property for
public right-of-way Maximized Reduced Minimized
Design Speed 35 mph 35 mph 25 mph
Posted Speed 25-30 mph 25-30 mph 25 mph
Only with VDOT
On-Street parking along approval for non-
10th Street peak traffic hoursNone None
At a limited
number of
Landscaped medians None locations None
Other:
Under all options, the City will continue to work with VDOT and citizens to consider:
Additional width for bicycles
Additional landscaping
How to best define the location for the Lick Run greenway crossing
Through truck restrictions
Possible traffic signalization at 10th Street at Grayson Avenue and 10th Street at
Staunton Avenue
Keeping access to and from all streets intersecting with 10th Street (preliminary
plans had suggested no access to Madison Avenue, McDowell Avenue and
Hanover Avenue from 10th Street).
RECEIVE[',
CITY C L E~ i,;,, ~. r'., ,:,, ,
~JI:i H~,Y 29 P3:43
Office of the City Manager
May 26,1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
Subject: Detailed Map - 10th Street Improvements
The agenda for Roanoke City Council's June 1, 1998, meeting includes a report
recommending certain future improvements along 10th Street, N.W., from Gilmer Avenue
to Williamson Road. A small vicinity map will be posted on the wall of Council chambers
for reference. However, the detailed map for this project, which includes the preliminary
location of this roadway and the location of structures that will likely need to be demolished
or relocated, is too large to post on the walls of Council chambers. Therefore, if any
member of Council is interested in reviewing this map, I have arranged for its display on
June 1 at 1:30 p.m. in Council's conference room. Mr. Bill Clark and Mr. Bob Bengtson will
be available at that time to review the map with you and answer any questions you may
have.
WRH/RKB/gpe
c: City Clerk
City Attorney
Director of Finance
Director of Public Works
Traffic Engineer
Respectfully submitted,
W. Robert Herbert
City Manager
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-159] (540) 853-2333 FAX (540) 853-1138
CityWeb:www. ci,roQnoke.va.u$
Mary F. Parker, CMCIAAE
c~y clerk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1998
File #5-60-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33858-060198 amending and reordaining certain
sections of the 1997-98 General and City Information Systems Funds Appropriations,
providing for appropriation of $300,000.00, in connection with the Sheriff Department's
portion of the Public Safety System. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 1,
1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable George M. McMillan, Sheriff
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
H:~AGENDAg~JUNEI.WPD
James D. Grisso
June 5, 1998
Page 2
pc:
D. Darwin Roupe, Manager, Supply Management
Archie W. Harrington, Manager, City Information Systems
H:~,GENDAg81,JUNE1 ,WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33858-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General and
City Information Systems Funds Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City of
Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1997-98 General and City Information Systems Funds Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) ............................
Public Safety
Jail (2) ..............................................
City Information Systems Fund
Appropriations
Capital Outlay
Police and Jail Systems (3) ..............................
Revenue
Nonoperating
Other (4) .............................................
1) Transfer to City
Information
Systems Fund (001-004-9310-9513) $ 300,000
2) Reimbursements (001-024-3310-8005) (300,000)
$ 60,727,035
60,096,482
38,796,902
7,935,385
$ 3,982,164
550,000
$ 1,858,867
1,858,867
3) Law Enhancements (013-052-9801-9203) $ 300,000
4) Transfer from
General Fund (013-020-1234-1037) 300,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECE~VEO
CITY C! ~'?~,'c r'~-~![
'98 MAY 28 P1:51
Roanoke, Virginia
June 1, 1998
98-340
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
SUBJECT: Fund Appropriation for Sheriff's
portion of Public Safety System
I. B c__~.k_q[Q.M.D~ on the subject in chronological order is:
I1.
III.
A City of Roanoke Public Safety System has been identified as a priority
project by the City's Information Technology Committee.
The project will consist of new Computer Assisted Dispatch, Police
Records Management, Mobile Computers, and Jail Management
Systems.
Funding for the project is to be provided from City Sheriff's account, City
Information Services Retained Earnings account and a potential Federal
Grant.
Current Situation is:
The Proposed Funding amount for the Jail Management System is an
estimate of $450,000. Two-thirds ($300,000) of that Funding is available
in the City Sheriff's current year budget. The balance of that Funding is
designated in the City Sheriff's 1998-'99 budget.
~ for City Council to appropriate Funds from City Sheriff's
account to City Information Systems account to provide for the Sheriff's
portion of the Public Safety System. A report of recommendation will be
submitted to Council regarding actual purchase once bids have been
received.
Alternatives in order of feasibility are:
.~,~tY_.~_~f~[I appropriate $300,000 from City Sheriff's account 001-024-
3310-8005 to City Information Systems Capital account 013-052-9801-
9203.
Fund Appropriation for
Public Safety System
Page 2
CC:
Need for this project has been determined to be essential.
~ for this appropriation currently exist in City Sheriff's
Reimbursement account.
Timing is essential in that existing Funds will not be available in the
previously noted account after the end of the budget year.
~ not appropriate requested Funding for Sheriff's portion of the
Public Safety System.
1. Need for the project would continue to be essential.
~ currently available in City Sheriff's account would not be
utilized for this project.
.Timing for this appropriation would not be a factor with this
alternative.
Recommendation is that City Council concur with Alternative "A" and
appropriate $300,000 from City Sheriff's account 001-024-3310-8005 to City
Information Systems Capital account 013-052-9801-9203.
Respectfully Submitted,
W. R;51~ert Herbert,
City Manager
City Attorney
Director of Finance
City Clerk
Director of Public Works
Management & Budget
Manager, Supply Management
Manager, City Information Systems
City Sheriff
Attachment 1
Public Safety_ System Components
System Department
Computer Aided Dispatch (CAD) Communications Receive 911 calls
Dispatch appropriate Police/Fire/EMS based on call type & district
Sends records of calls to appropriate system
Monitors activity of public safety mobile units for support purposes
Keeps history of calls
Interfaces to hazardous material files and geographical files
Estimated Cos_
515,000
Records Management System Police 377,500
Complete Police reporting capability from office or vehicle
Keep records of arrestees, victims, offenses, arrests, traffic summons
Interfaces to State & Federal agencies
Geographic Crime Analysis
Pawn records
Property Records
Warrants
Interface with Jail Management System
Display/retrieve computer photo images of arrestees and any distinguishing scars, marks or tattoos
Full reporting capability
Mobile Computing (Wireless) Communications 1,237,500
Police
Sheriff's Office
Fire/EMS
Fully functioning laptop workstation in public safety vehicle including E-mail interface, car to car
messaging, access to Police Records Management System, interfaces to State & Federal agencies,
offense reporting capability
Jail Management System Sheriff's Office 450,000
All facets of inmate intake processing including:
Booking, identification (photo & finger printing), classification, cell assignments,
medical screening, etc.
Visitation
Commissary
Inmate tracking & scheduling
Interface to Police Record s Management System
Miscellaneous
Services
Proposed Funding:
· Sheriff's Office
· CIS retained earnings
· Potential Federal Grant
$450,000
1,550,000
1,000,000
60,000
360,000
$3,000,000
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
City Clerk
June 5, 1998
File ff60-246
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33859-060198 amending and reordaining certain
sections of the 1997-98 Consortium Fund Appropriations, providing for transfer of
$25,000.00, in connection with additional funds received from the Governor's Employment
and Training Department for the Fifth District Employment and Training Consortium. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Administrator, Fifth District Employment and Training Consortium
H:~,AGENDA98~UNEl.WP13
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33859-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of RoanOke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Fifth District Employment and Training Consortium FY97-98
Title II - B (1-20) ...........................................
Title III- 40% (21) .........................................
Title III (22-24) ..........................................
Title II - A (25-27) ........................................
Revenue
Fifth District Employment and Training Consortium FY97-98
Title II - B (28) ............................................
Title III- 40% (29) .........................................
1 ) Administrative
Wages (034-054-9865-8350)
2) Administrative
Fringes (034-054-9865-8351)
3) Administrative Travel (034-054-9865-8352)
4) Administrative
Communications
5) Administrative
Supplies
6) Administrative
Insurance
(034-054-9865-8353)
(034-054-9865-8355)
(034-054-9865-8356)
13,400
3,500
1,500
750
1,500
1,000
$1,911,197
499,822
395,900
348,497
403,485
$1,911,197
499,822
395,900
7) Administrative
Equipment
8) Administrative
Miscellaneous
9) Training Wages
10) Training Fringes
11) Training Travel
12) Training
Communications
13) Training Supplies
14) Training Insurance
15) Training
Equipment
16) Miscellaneous and
Summer Instruction
17) Roanoke City
Schools
18) Dabney S. Lancaster
Community College
19) TAP
20) Roanoke County
Schools
21) Retraining - Tuition
22) Wages
23) Fringes
24) Retraining - Tuition
25) Wages
26) Fringes
27) Retraining - Tuition
28) Title II - B Revenue
29) Title III - 40%
Revenue
(034-054-9865-8359)
(034-054-9865-8360)
(034-054-9865-8050)
(034-054-9865-8051 )
(034-054-9865-8052)
(034-054-9865-8053)
(034-054-9865-8055)
(034-054-9865-8056)
(034-054-9865-8059)
(034-054-9865-8060)
(034-054-9865-8231 )
(034-054-9865-8232)
(034-054-9865-8233)
(034-054-9865-8239)
(034-054-9882-8500)
(034-054-9881-8350)
(034-054-9881-8351 )
(034-054-9881-8500)
(034-054-9861-8350)
(034-054-9861-8351 )
(034-054-9861-8500)
(034-034-1234-9865)
(034-034-1234-9882)
$ 2,500
3,816
25,100
6,750
1,000
75O
1,500
1,000
1,500
4,300
91,892
57,903
90,268
89,937
20,000
4,000
1,000
20,000
(4,000)
(1,ooo)
(20,000)
399,866
20,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECE~VE~
(.',IT'1' ¢.' '-'"'~'" '" i":',-
June 1,1998
# 98-712 '98 ~¥ 26 ~_:07
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Funding for the Fifth District Employment and Training
Consortium
BACKGROUND
The Fifth District Employment and Training Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
o
The FDETC serves eligible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This agency serves two primary client populations:
dislocated workers who have been laid off from
employment through no fault of their own (under
Title III), and
the economically disadvantaged as determined by
income guidelines set by the U.S. Dept. of Labor
(under Title II-A, II-C and the Summer Youth
Employment Program).
Do
The City of Roanoke is the grant recipient for FDETC
funding. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
June 1, 1998
II. CURRENT SITUATION
Ao
Governor's Employment and Training Department (GETD) has
sent to the Consortium Notices of Award for programs
which include on-the-job training, work experience,
occupational skills training, classroom training, job
placement activities, and remedial education in the
following amounts:
1. Title II-B Summer Youth Employment Program.
Notice of Award - 98-03-11, for $399,866.00
Will be used to cover costs associated with the 1998
Summer Youth Employment program which will provide
remedial education, academic enrichment, work
experience with payment of wages, training, counseling,
and other benefits for youth.
o
Title III-F (Dislocated Workers) - $25,000.00
(Notice of Award - 98-03-09) allocation from the
Title II-A (Economically Disadvantaged) grant.
Funds will be used to provide training and
supportive services to workers dislocated through
no fault of their own because of plant closures,
downsizing, layoff, etc. ( This increase in the
FY98 Title III-F allocation is the result of a
transfer of Funds from Title II-A to Title III-F.
There will be no change in the total amount
appropriated by the city.)
m o
Virginia Employment Commission has awarded the
Consortium an additional $20,000 to operate a
Governor's Regional Project for PY 97. These funds will
be used to serve dislocated workers.
Honorable Mayor and Members of City Council
Page 3
June 1, 1998
III. .ISSUES
IV.
A. Program Operations
B. ~unding
C. Timing
ALTERNATIVES
Ao
Appropriate the FDETC's additional funding totalin9
$419,866.00 and increase the revenue estimate by
$419,866.00, in accounts to be established by the
Director of Finance. Transfer $25,000 from Title II-A
to Title III-F.
o
.Program Operations - Existing activities will
continue and planned programs will be implemented.
~ Funds are available from the Grantor
agency and other sources as indicated at no cost to
the City.
Timing - Immediate action will allow programs to be
implemented and completed within planned time
frames.
Do not appropriate the FDETC's funding
totaling $419,866.00 nor transfer
$25,000.00 of funding from Title II-A to
Title III-F.
°
°
Program Operations - Planned programs to
serve participants would be delayed or
never initiated.
~ - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
Tim_~D~ - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Honorable Mayor and Members of City Council
Page 4
June 1, 1998
Vo
,RECOMMENDATION
Approve Alternative A:
Ao
Appropriate the FDETC's funding totaling $419,866.00,
and increase the revenue estimate by $419,866.00, in
accounts to be established in the Consortium fund by
the Director of Finance.
B. Transfer $25,000.00 from Title II-A To Title III-F.
Respectively submitted,
W. Robert Herbert
City Manager
WRH/VLP:wc
cc:
Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Department of Finance
City of Roanoke, Virginia
June 1, 1998
RECEIVE9 ........
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
April Financial Report
This financial report covers the first ten months of the 1997-98 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of 3.00% or $3,959,000 compared to FY97. Variances in
specific categories of revenues are as follows:
General Property Taxes rose 1.06% or $646,000. Growth in real estate taxes, offset by a reduction
in personal property levies, leads this April 30th performance. Real estate taxes have grown nearly
3.5% over those of FY97 and have met the budget of $39,923,000. Personal property taxes are due
June 1, 1998, but are recorded as revenue when levied. The current year levy reflects a decline since
FY97 due to a decrease in new car sales, decreased assessments on business personal property, and a
change in assessment book used. Public service tax and penalties and interest have increased
approximately $165,000 combined.
Other Local Taxes are up 3.16% or $1,206,000. Business and professional occupational license
(BPOL) tax rose $184,000 or 1.97% and has exceeded the estimate for the year. Electric service utility
tax and E911 telephone surcharge are also up. Sales tax revenue increased only $176,000 or 1.48%,
well below the 3.43% increase projected for FY98. Cellular telephone tax, which became effective
September 1, 1997, generated revenue of $143,000 through April 30.
Fines and Forfeitures decreased 5.93% or $53,000 due to a decline in General District Court fines.
Revenue from Use of Money and Property increased $155,000 or 21.40% due to growth in interest
revenue resulting from higher average daily cash balances in the General Fund.
Grants-in-Aid-Commonwealth rose 7.54% or $1,978,000. This is a result of timing differences in
the receipt of welfare and jail block grant revenue. Revenues from the Virginia Juvenile Community
Crime Control Act and street construction and maintenance funding have also increased.
Grants-in-Aid Federal Government is down $9,400 or 21.72% due to a decrease in FEMA revenue.
Charges for Services are up $222,000 or 8.73% due to increased billings for weed cutting and
demolitions and EMS services.
Honorable Mayor and Members
Roanoke City Council
June 1, 1998
Page 2
Miscellaneous Revenue is down $232,000 or 56.10%. This decrease is caused by the receipt of nearly
$200,000 in FY97 in connection with Trigon's settlement regarding discounts not properly deducted
fi.om claims costs of its subscribers. A decline in proceeds from the sale of surplus property and other
miscellaneous revenues also contributed to this decrease. The surplus property sale scheduled for
May 30 will bring additional revenues to this category by fiscal year end.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 3.89% or $5,226,000 since FY97.
Variances in individual expenditure categories are discussed as follows:
Judicial Administration expenditures rose 9.50% or $316,000. Personal services costs in the Sheriff,
Clerk of Circuit Court and Commonwealth Attorney's departments increased. The purchase of various
office equipment and increased binding expenses during FY98 also contributed to the increase in Clerk
of Circuit Court expenditures.
Parks, Recreation and Cultural expenditures are up $197,000 or 5.87% as a result of increased
expenditures and a decline in reimbursements received by the Recreation department. Library
expenditures are also up due to equipment purchases.
Nondepartmental expenditures rose $728,000 or 10.37% due to increases in transfers to the Capital
Projects, CIS and Risk Management Funds which are partially offset by a decrease in transfers to the
Nursing Home and Fleet Management Funds. The increase in transfers to the CIS Fund results fi.om
the appropriation of $779,000 of CMERP funds for various technology projects. A transfer of $250,000
designated for self-insured claims as of June 30, 1997 was made to the Risk Management Fund. The
increase in transfers to the Capital Projects fund is due to the appropriation of funds for the regional
radio project.
I would be pleased to answer any questions which City Council may have regarding the monthly
financial statements.
JDG/TLH/pac
irector of Finance
Attachments
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
APRIL 30, 1998
Balance July 1,1997
Ordinance
Number Department
CMT0O4 Recreation
33556 Transfer to Grant Fund
CMT006 Virginia Cooperative Extension Service
CMT008 Recreation
CMT014 City Clerk
CMT027 Human Development
CMT028 City Attorney
33661 City Treasurer
CMT036 Office of Grants Compliance
CMT038 City Council
CMT042 Engineering
CMT083 City Manager
CMT045 Office of Management and Budget
CMT047 Building Inspections
CMT051 Community Planning
CMT053 Juvenile Detention Home
CMT055 City Manager
CMT146 City Manager
33763 Snow Removal
CMT061 City Clerk
Balance April 30, 1998
Purpose
Music for Americans and Blues and
Jazz Festival
Local Funding of Office on Youth
Local Share of Funding
Boxing Program Supplies
Advertising for Public Hearing on
Modified Election Dis~ict System
Repair Single Room Occupancy
External Counsel Expenses
Additional Bonding for City Treasurer
Funding for Roanoke Neighborhood
Development Corporation
Equipment for Mayor's Office
Asbestos Survey for Coyner Springs
Funding for School Sports Program
Funding for 1997 United Way Campaign
Equipment for New Building
Inspector
Purchase of Historical Marker -
McClanahan Cemetery
Purchase of Equipment
Training and Development Expenditures
Con~ibution to 1998 CityArt Show
Additional funding for Snow Emergency
Operations
Purchase of Computer Hardware for
Mayor's Office
$367,576
(5,000)
(4,642)
(1,657)
(2,213)
(6,700)
(5,000)
(15,ooo)
(14,700)
(5,000)
(1,550)
(6,080)
(3,000)
(2,421)
(7,670)
(1,893)
(1,700)
(2,000)
(1,400)
(62,918)
(1,50o)
$215,532
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July 1 - Apr 30 July I - Apr 30 Percentage Revenue Estimate
Revenue Source 1996-97 1997-98 of Change Estimates Received
General Property Taxes $60,863,542 $61,5G9,416 1.06 % $65,860,500 93.39°/0
Other Local Taxes 38,141,226 39,347,150 3.16 % 50,179,922 78.41%
Permits, Fees and Licenses 581,0~5 588,903 1.34 % 590,977 99.65%
Fines and Forfeitures 887,001 834,426 (5.93) % 925,000 90.21%
Revenue from Use of Money and Property 722,342 876,902 21.40 % 1,061,776 82.59%
Grants-in-Aid Commonwealth 26,227,164 28,205,396 7.54 % 38,176,596 73.88%
Grants-in-Aid Federal Government 43,4,90 34,043 (21.72)% 33,970 100.21%
Charges for Services 2,548,745 2,771,235 8.73 % 3,287,020 64.31%
Miscellaneous Revenue 413,588 181,567 (56.10)% 302,200 60.08%
Internal Services 1,326,775 1,384,812 2.87 % 1,912,000 71.38%
Total $131,754,968 $135,713,850 3.00 % $162,329,961 83.60%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July I - Apr 30 July I - Apr 30 Percentage Unencumbered
Expenditures 1996-97 1997-98 of Change Balance
General Government $8,426,767 $8,635,051 2.47 % $2,429,657
Judicial Administration 3,322,720 3,638,302 9.50 % 768,157
Public Safety 30,357,155 31,425,466 3.52 % 7,671,437
Public Works 20,191,016 20,962,010 3.82 % 4,886,086
Health and Welfare 16,838,974 17,198,865 2.14 % 5,901,795
Parks, Recreation and
Cultural 3,363,331 3,560,5:~6 5.87 % 801,797
Community Development 2,413,529 2,455,462 1.74 % 356,446
Transfer to Debt Service
Fund 9,310,800 9,510,800 2.15 %
Transfer to School Fund 33,256,419 34,592,008 4.02 % 6,751,021
Nondepartmental 7,017,724 7,745,718 10.37 % 1,833,738
Total $134,498,435 $139,724,277 3.89 % $31,400,134
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$11,064,708 78.04%
4,406,459 82.57%
39,096,902 80.38%
25,848,096 81.10%
23,100,651 74.45%
4,382,392 81.62%
2,811,908 87.32%
9,510,800 100.00%
41,343,029 83.67%
9,579,456 80.86°,4,
$171,124,411 81.65%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1-Apr 30 July l-Apr 30 Percentage
1996-97 1997-98 of Change
$5,868,257 $5,879,402 0.19 %
25,350,521 26,394,480 4.12 %
1,866,513 1,768,853 (5.23) %
2,482,154 2,470,128 (0.48) %
33,256,419 34,592,008 4.02 %
7,845,190 8,230,041 4.91%
$76,669,054 $79~334,912 3.48 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$7,740,411 75.96%
32,826,175 80.41%
2,648,172 66.80%
2,994,806 82.48%
41,343,029 83.67%
9,506,847 N/A
$97,059,440 81.74%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
Current Fiscal Year
July 1-Apr 30 July 1-Apr 30 Percentage Unencumbered Revised
1996-97 1997-98 of Change Balance Appropriations
$52,251,404 4.59 %
2,364,955 9.34 %
2,453,432 7.52 %
7,563,329 1.70 %
3,206,360 6.68 %
2,549,283 3.50 %
3,611,967 8.58 %
9,506,847 10.97 %
$49,959,577
2,163,035
2,281,909
7,436,886
3,005,647
2,463,174
3,326,674
8,566,971
$83,507,577 5.43 %
$79,203,873
$11,975,946
84O,320
517,911
1,987,013
782,793
17,496
78,001
$64,227,350
3,205,275
2,971,343
9,550,342
3,989,153
2,566,779
3,689,968
9,506,847
Percent of
Budget
Obligated
81.35%
73.78%
82.57%
79.19%
80.38%
99.32%
97.89%
N/A
$16,199,480
$99,707,057
83.75%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF APRIL 30, 1998
Expenditures Unexpended Outstanding Unobligatad
Budget To Date Balance Encumbrances Balance
General Government $14,226,119 $8,824,512 $5,401,607 $498,727
Public Safety 362,350 1,088 361,262 1,000
Educalion 28,173,732 22,941,318 5,232,414 4,423,269
Community Development 1,081,000 82,269 998,731 958,731
Recrealion 1,085,375 412,697 672,678 241,346
Streets and Bridges 21,828,613 13,658,937 8,169,676 6,377,003
Sanitaaon Projects 1,333,427 720,871 612,556 222,821
Traffic Engineering & Communica~ons 2,323,764 1,620,551 703,213 35,284
Other Infrastructure Projects 14,486,590 5,195,661 9,290,929 4,055,778
Capital Improvement Reserve 14,175,776 14,175,776
$4,902,880
360,262
809,145
40 000
431 332
1,792 673
389 735
667 929
5,235 151
14,175,776
Total
$99,076,746 $63/157,904 $46,618,842 $16,813,969
$28,804,883
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest Expense
Miscellaneous Expense
Transfer to ClS Fund
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
1998
$2,528,612
2,350,207
186,682
18,879
1,144,082
3,633
447,465
6,679,560
1,183,759
2,692,558
1,157,125
5,033,442
1,646,118
343,134
17,011
41,353
(1,289,204)
(172,371 )
(233,446)
(1,293,523)
$352,595
1997
$2,621,998
2,320,017
197,159
19,749
1,527,576
6,180
329,152
7,021,831
1,174,939
2,718,939
783,659
4,677,537
2,344,294
237,068
2,186
71,293
(1,319,050)
(1,194)
(1,009,697)
$1,334,597
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Interest on Investments
Miscellaneous Revenue
Transfer to ClS Fund
Transfer to Capital Projects Fund
Net Nonoperating Revenues
Net Income
1998
$5,816,841
797,929
140,770
731,889
97,937
181,999
51,339
7,818,704
1,431,556
3,757,274
800,694
5,989,524
1,829,180
472,200
14,366
(172,371 )
(37,071)
277,124
$2,1 O6,3O4
1997
$5,977,274
747,968
207,645
722,640
92,980
125,950
66,192
7,940,649
1,403,536
3,594,452
789,745
5,787,733
2,152,916
356,234
15,355
371,589
$2,524,505
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Rentals
Parking Fees
Event Expenses
Advertising
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenues
Net Income
1998
$424,870
202,940
126,651
5,873
170,530
237,710
50,025
1,218,599
908,410
920,931
329,378
2,158,719
(940,120)
1,037,162
43,801
8,234
1,089,197
$149,077
1997
$502,128
192,622
144,760
1,775
206,648
274,121
68,231
1,390,285
981,855
1,057,210
337,524
2,376,589
(986,304)
1,027,798
30,303
7,264
1,065,365
$79,061
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenues (Expenses)
Transfer from General Fund
Operating Subsidy for GRTC
Transfer to Capital Projects Fund
Interest on Investments
Interest Expense
Miscellaneous
Net Nonoperating Expenses
Net Income
1998
$222,128
340,180
139,397
321,751
207,145
80,008
1,310,609
610,467
449,582
1,060,049
250,560
1,097,773
(750,000)
(29,682)
31,211
(487,736)
2,881
(135,553)
$115,007
1997
$256,883
357,640
129,621
338,538
173,616
78,622
1,334,920
677,119
436,048
1,113,167
221,753
1,001,133
(400,000)
(684)
(609,237)
6,936
(1,852)
$219,901
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Pdvate Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Loss
Nonoperating Revenues
Transfer from General Fund
Interest on Investments
Miscellaneous Revenue
Total Nonoperating Revenues
Net Income (Loss)
1998
26,201
150,903
177,104
221,106
55,115
3,936
280,157
(103,053)
7,280
7,280
($95,773)
1997
$3,296
259,965
806,004
1,069,265
1,077,111
416,756
14,165
1,508,032
(438,767)
545,022
32,776
9,760
587,558
$148,791
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Commission
Conference Center
Total Operating Revenues
FY1998 FY1997
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
$ $ $ $ -
2,328,374 2,328,374 1,877,851
2,328,374 2,328,374 1,877,851
Operating Expenses
Commission
Conference Center
Total Operating Expenses
77,488 - 77,488 71,262
- 2,044,298 2,044,298 1,637,663
77,488 2,044,298 2,121,786 1,708,925
(77,488) 284,076 206,588 168,926
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
City Contribution
Virginia Tech Contribution
Proceeds from Brick Sales
Interest on Investments
Conference Center
175,000 175,000 175,000
175,000 175,000 175,000
572 572 225
23,885 23,885 8,848
(109,473) (109,473) (79,824)
374,457 (109,473) 264,984 279,249
Net Nonoperating Revenues (Expenses)
Net Income (Loss) Before Depreciation
296,969 174,603 471,572 448,175
Depredation Expense/Replacement Revenue
387,490
46,368 433,858 420,432
$128,235 $37,714 $27,743
Net Income (Loss)
($90,521)
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center,
as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Operating Revenues
Charges for Services
Total Operating Revenues
Operating Expenses
TOTALS
city
Information Materials Management Utility Line Fleet Risk
Systems Control Services Services Management Management 1998 1997
$2.304,274 $146,175 $146,971 $2,709,359 $2.685.769 $4,681.506 $12,674,374 $12,819,541
2,304,274 146,175 146,971 2,709,359 2,685,789 4,681,806 12,974,374 12,819,541
Personal Services 1,226,056 88,434 20,948 1,557,303 992,685 141,404 4,356,622 4,354,149
Operating Expenses 430,442 25,376 69,791 412,728 741,096 5,660,059 7,339,492 6,659,494
Depreciation 532,845 1,523 24,996 152,553 1~64,579 1,976,496 1,769,11~
Total Operating Expenses 2,189,355 115,333 115,735 2,452,584 2,998,340 5,801, -a6~-- 13,672,810 12,782,761
Operating Income (Loss) 114,919 30,842 31,236 256,775 (312,551) (1,119,657) (968,436) 35, _7~_n
Nonoperating Revenues (Expenses)
97,966 (3,517) 10,723 69,695 76,057 428,964 676,558 597,141
276,713 276,713
1,553,557 830,007 250,000 2,633,874 1,768,469
(13,471) (386219) (69,478) (4,804) (473,972)
1,551,833 (3,517) (2,748) (316,524) 836,586 950,873 3,116,__~O3 2,365,610
$1,768,752 $27,325 $28,488 ($59,749) $524,055 ($168,784) $2,118,067 $2,492,3£~
Interest Revenue
Gain on Sale of Trigon Common Stock
Transfer from Other Funds
Transfer to Other Funds
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED APRIL 30, 1998
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED APRIL 30, 1998.
! BALANCE AT BALANCE AT BALANCE AT
· FUND MAR 31, 1998 RECEIPTS DISBURSEMENTS APR 30, 1998 APR 30, 1997
GENERAL
WATER
SEWAGE
CiViC CENTER
'TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
!CONFERENCE CENTER
i DEBT SERVICE
CITY INFORMATION SYSTEMS
MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINES SERV
FLEET MANAGEMENT
PAYROLL
RISK MANAGEMENT
i PENSION
!SCHOOL FUND
~ FDETC
GRANT
TOTAL
$111,628.51 $20,603,913.39 $15,182,560.28 $5,532,981.62
6,627,625.06 71,802.76 70,056.53 6,629,371.29
19,586,785.75 1,772,882.59 4,649,937.01 16,709,731.33
1,125,471.30 106,877.67 183,068.11 1,049,280.86
477,226.60 133,612.89 416,635.35 194,204.14
42,857,435.01 1,392,977.60 1,416,121.58 42,834,291.03
81,947.84 22,044.04 5,764.56 98,227.32
845,916.21 42,027.46 11,684.64 876,259.03
11,111,909.51 136,608.70 53,131.94 11,195,386.27
2,486,992.99 1,469,212.33 207,950.05 3,748,255.27
(96,995.98) 97,385.59 72,308.06 (71,918.45)
260,262.01 15,618.61 39,698.75 236,181.87
1,843,941.20 704.32 35,989.93 1,808,655.59
1,312,177.34 35,875.58 325,206.08 1,022,846.84
(9,350,234.16) 12,854,236.77 15,592,584.44 (12,088,581.83)
9,372,197.36 873,586.94 438,683.48 9,807,100.82
61,544.59 472,661.23 750,446.51 (216,240.69)
6,191,174.03 6,289,122.58 3,969,635.77 8,510,660.84
46,947.24 166,284.64 80,381.96 132,849.92
___ 3~09,960.55 448,329.13 409,853.35
$95,263,912.96 $47,005,764.82 $43,911,698.38
$8,347,557.68 .!
6,293,564.39
23,095,296.16 ~
638,425.041
30,979.92 i
27,514,890.84
824,713.38
338,545.87
9 119,246.68
2,296,822.28
(129,836.53
213,921.69
1,579,692.87
1,779,773.68
(7,955,951.05
9,365,753.69
708,820.24
9,732,369.14
96,158.33
348,436.33 631,712.86 ~
$98,357_,97_9.40 $94,~522,457.16 !
CERTIFICATE
I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY
OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED
APRIL 30, 1998. THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN BANK
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$21,209.97
533,981.41
9,453,000.00
7,965,653.34
38,000,000.00
9,462,005.56
32,922,129.12
_ $98,~357,979.40
DATE: MAY 12, 1998
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 10 MONTHS ENDING APRIL 30, 1998
Revenue
1998
1997
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
$4,618,326
6,091,360
12,111,671
2,218
$5,249,667
5,658,932
11,257,994
186,975
Total Revenue
$22,823,575
$22,353,568
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Active Service Death Benefits
Administrative Expense
$7,431,672
653,640
228,441
21,621
216,281
$6,827,362
516,075
394,312
230,727
Total Expenses
8,551,655
7,968,476
Netlncome
$14~271~920
$14,385~092
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
APRIL 30, 1998
Assets
1998
1997
Cash
Investments:
(market value:
Due from Other Funds
Other Assets
Total Assets
1998 $300,842,886
1997 $236,827,331)
($425,036)
225,926,081
40
18,000
$225,519,085
$708,414
187,565,368
914
18,000
$188,292~696
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Accounts Payable
Total Liabilities
Fund Balance:
$743,117
191
743,308
$694,643
694,643
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
210,503,857
14,271,920
224,775,777
$225,519,085
173,212,961
14,385,092
187,598,053
$188~292~696
14
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
C~y Ck, rk
June 5, 1998
File ~0-355
· andra H. Eakin
Deputy c~ C~rk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33860-060198 amending and reordaining certain
sections of the 1997-98 General Fund Appropriations, providing for transfer of
$6,284,970.00, in connection with appropriations/transfers between departments to
provide sufficient funds for Internal Services for the remainder of the fiscal year. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 1, 1998.
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAgSUUNE1 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33860-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General Fund
Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City of
Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain
sections of the 1997-98 General Fund Appropriations, be, and the same are hereby, amended
and reordained to read as follows, in part:
Appropriations
General Fund (1-220) .......................................... $ (171,824,411 )
1 ) City Information Systems (001-001-1110-7005) $ 187
2) CIS - PC Rental (001-001-1110-7007) 1,433
3) Risk Management Overhead (001-001-1110-7017) 158
4) City Information Systems (001-001-1120-7005) ( 935)
5) CIS - PC Rental (001-001-1120-7007) 2,614
6) Risk Management Overhead (001-001-1120-7017) ( 373)
7) City Information Systems (001-002-1211-7005) ( 2,604)
8) CIS - PC Rental (001-002-1211-7007) 3,053
9) Fleet Management (001-002-1211-7026) 1,658
10) Fleet Rental (001-002-1211-7027) 284
11 ) City Information Systems (001-002-1212-7005) 14,613
12) CIS - PC Rental (001-002-1212-7007) 1,316
13) Risk Management Overhead (001-002-1212-7017) 367
14) City Information Systems (001-002-1261-7005) ( 5,948)
15) CIS - PC Rental (001-002-1261-7007) 3,441
16) Risk Management Overhead (001-002-1261-7017) ( 602)
17) City Information Systems (001-002-1263-7005) (617)
18) CIS - PC Rental (001-002-1263-7007) ( 500)
19) Risk Management Overhead (001-002-1263-7017) 1,906
20) CIS - PC Rental (001-002-8120-7007) 1,774
21) Risk Management Overhead
22) Fleet Management
23) City Information Systems
24) ClS - PC Rental
25) Contingency
26) City Information Systems
27) ClS - PC Rental
28) Risk Management Overhead
29) City Information Systems
30) ClS - PC Rental
31) Risk Management Overhead
32) City Information Systems
33) ClS - PC Rental
34) Risk Management Overhead
35) Fleet Management
36) Fleet Rental
37) City Information Systems
38) ClS - PC Rental
39) Risk Management Overhead
40) City Information Systems
41) ClS - PC Rental
42) Risk Management Overhead
43) City Information Systems
44) ClS - PC Rental
45) Risk Management Overhead
46) City Information Systems
47) ClS - PC Rental
48) Risk Management Overhead
49) City Information Systems
50) ClS - PC Rental
51) Risk Management Overhead
52) Fleet Management
53) City Information Systems
54) ClS - PC Rental
55) Risk Management Overhead
56) Risk Management Claims
57) Fleet Management
58) City Information Systems
59) ClS - PC Rental
60) Risk Management Overhead
61) City Information Systems
62) ClS - PC Rental
(001-002-8120-7017)
(001-002-8120-7025)
(001-002-8123-7005)
(001-002-8123-7007)
(001-002-9410-2199)
(001-003-1220-7005)
(001-003-1220-7007)
(001-003-1220-7017)
(001-004-1231-7005)
(001-004-1231-7007)
(001-004-1231-7017)
(001-004-1232-7005)
(001-004-1232-7007)
(001-004-1232-7017)
(001-004-1232-7025)
(001-004-1232-7027)
(001-005-1240-7005)
(001-005-1240-7007)
(001-005-1240-7017)
(001-010-1310-7005)
(001-010-1310-7007)
(001-010-1310-7017)
(001-020-1234-7005)
(001-020-1234-7007)
(001-020-1234-7017)
(001-022-1233-7005)
(001-022-1233-7007)
(001-022-1233-7017)
(001-023-1235-7005)
(001-023-1235-7007)
(001-024-2140-7017)
(001-024-2140-7025)
(001-024-3310-7005)
(001-024-3310-7007)
(001-024-3310-7017)
(001-024-3310-7018)
(001-024-3310-7025)
(001-026-2210-7005)
(001-026-2210-7007)
(001-026-2210-7017)
(001-028-2111-7005)
(001-028-2111-7007)
$
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
(
345
3,475
632)
1,730
72,189
1,046)
3,868
181
74,338)
4,845
196
57,469)
8,776
894
4,080)
412
711)
2,722
135
3,269)
1,242
186)
11,326
6,644
14,316)
51,226)
8,068
107
1,851
6,300
1,500
344)
34,471
16,194
3,038
2,437)
3,866)
21,686)
7,986
825
13,375)
3,770)
63) Risk Management Overhead
64) CIS - PC Rental
65) ClS - PC Rental
66) Risk Management Overhead
67) Fleet Management
68) Fleet Rental
69) Risk Management Overhead
70) Fleet Management
71) Fleet Rental
72) Risk Management Overhead
73) Risk Management Claims
74) Fleet Management
75) Fleet Rental
76) City Information Systems
77) Risk Management Overhead
78) Fleet Management
79) Fleet Rental
80) Risk Management Overhead
81) Fleet Management
82) Fleet Rental
83) City Information Systems
84) ClS - PC Rental
85) Fleet Management
86) Risk Management Overhead
87) Fleet Management
88) Fleet Rental
89) Risk Management Overhead
90) Risk Management Claims
91) Fleet Management
92) Fleet Rental
93) City Information Systems
94) ClS - PC Rental
95) Fleet Management
96) City Information Systems
97) ClS - PC Rental
98) Fleet Management
99) Fleet Rental
100) Risk Management Overhead
101 ) Fleet Management
102) Fleet Rental
103) City Information Systems
104) ClS - PC Rental
(O01
(001
(OOl
(OOl
(OOl
(OOl
(OOl
(OOl
(OOl
(OOl
(OOl
-028-2111-7017)
-050-1260-7007)
-050-3111-7007)
-050-3111-7017)
-050-3111-7025)
-050-3111-7027)
-050-3112-7017)
-050-3112-7025)
-050-3112-7027)
-050-3113-7017)
-050-3113-7018)
(001-050-3113-7025)
(001-050-3113-7027)
(001-050-3114-7005)
(001-050-3114-7017)
(001-050-3114-7025)
(001-050-3114-7027)
(001-050-3115-7017)
(001-050-3115-7025)
(001-050-3115-7027)
(001-050-3211-7005)
(001-050-3211-7007)
(001-050-3211-7025)
(001-050-3212-7017)
(001-050-3212-7025)
(001-050-3212-7027)
(001-050-3213-7017)
(001-050-3213-7018)
(001-050-3213-7025)
(001-050-3213-7027)
(001
(001
(001
(001
(001
(001
(001
(001
(OOl
(OOl
(001
(OOl
-050-3520-7005)
-050-3520-7007)
-050-3520-7025)
-050-3521-7005)
-050-3521-7007)
-050-3521-7025)
-050-3521-7027)
-050-3530-7017)
-050-3530-7025)
-050-3530-7027)
-050-4130-7005)
-050-4130-7007)
$
(
(
(
(
(
(
(
(
(
(
(
(
498
910
36,865
2,653
3,122)
545
570)
3,147
6,618
4,040
5,919)
57,449)
12,979
18,715
1,132
2,800)
235)
1,347
780)
1,731
4,752)
13,506
751
899
11,684)
7,659)
1,472)
5,465)
36,683
22,543
3,142)
2,592
2,146
4,855)
2,617
2,066
1,514
158
8,969
2,057
5,756
5,624
105)
106)
107)
lO8)
109)
110)
111)
112)
113)
114)
115)
116)
117)
118)
119)
120)
121)
122)
123)
124)
125)
126)
127)
128)
129)
130)
131)
132)
133)
134)
135)
136)
137)
138)
139)
140)
141)
142)
143)
144)
145)
146)
Risk Management Overhead
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Claims
Fleet Management
Fleet Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
Risk Management Overhead
Fleet Management
City Information Systems
CIS - PC Rental
Risk Management Overhead
Fleet Management
Fleet Rental
City Information Systems
(001-050-4130-7017)
(001-050-4130-7025)
(001-050-4130-7027)
(001-050-1260-7005)
(001-050-1260-7007)
(001-052-1280-7017)
(001-052-1280-7025)
(001-052-1280-7027)
(001-052-3410-7005)
(001-052-3410-7007)
(001-052-3410-7017)
(001-052-3410-7025)
(001-052-3410-7027)
(001-052-4110-7005)
(001-052-4110-7007)
(001-052-4110-7017)
(001-052-4110-7018)
(001-052-4110-7025)
(001-052-4110-7027)
(001-052-4160-7005)
(001-052-4160-7007)
(001-052-4160-7017)
(001-052-4160-7018)
(001-052-4160-7025)
(001-052-4160-7027)
(001-052-4210-7005)
(001-052-4210-7007)
(001-052-4210-7018)
(001-052-4210-7025)
(001-052-4210-7027)
(001-052-4211-7017)
(001-052-4211-7018)
(001-052-4211-7025)
(001-052-4211-7027)
(001-052-4220-7017)
(001-052-4220-7025)
(001-052-4310-7005)
(001-052-4310-7005)
(001-052-4310-7017)
(001-052-4310-7025)
(001-052-4310-7027)
(001-052-4330-7005)
764
(2,972)
844
164
1,007
( 120)
1,033
1,118
( 8,100)
( 400)
1,057
4,484
( 1,460)
( 509)
1,690
1,059
(12,499)
(21,524)
9,432
( 987)
2,278
315
( 4,366)
(12,023)
12,074
( 2,570)
3,724
3,222
33,057
(94,855)
480
( 2,660)
29,787
16,300
465
229
480
15,388
288
( 3,723)
1,064
296
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ClS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
City Information Systems
CIS - PC Rental
City Information Systems
CIS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
CIS - PC Rental
Risk Management Overhead
City Information Systems
CIS - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
City Information Systems
CIS - PC Rental
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-052-4340-7007)
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-052-4340-7018)
-052-4340-7025)
-052-4340-7027)
-052-7110-7005)
-052-7110-7007)
-052-7110-7017)
-052-7110-7018)
-052-7110-7025)
-052-7110-7027)
-052-8110-7005)
-052-8110-7007)
-052-8110-7017)
-052-8110-7025)
-052-8110-7027)
-054-1270-7005)
-054-1270-7007)
-054-2150-7005)
-054-2150-7007)
-054-3320-7005)
-054-3320-7007)
-054-3320-7017)
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-054-3320-7025)
-054-3320-7027)
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-054-3360-7005)
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2,388
437
3,612)
4,938
4,507
742
2,352
2,087
6,737)
29,289)
306)
5,481)
8,978
845
2,128)
10,760
4,763
2,300
3,844
3,584
6,406)
2,787
168
2,485
346)
1,407
319)
4,630
2,182
6,672
5,174
3,498
1,519
323
386)
2,063
204
589)
1,278
870
438)
3,085
189) Risk Management Overhead (001-054-3360-7017) $( 384)
190) Fleet Management (001-054-3360-7025) 2,705
191 ) Fleet Rental (001-054-3360-7027) 656
192) City Information Systems (001-054-5110-7005) ( 752)
193) ClS - PC Rental (001-054-5110-7007) 1,699
194) City Information Systems (001-054-5311-7005) (28,897)
195) ClS - PC Rental (001-054-5311-7007) 10,202
196) Risk Management Overhead (001-054-5311-7017) 717
197) Risk Management Overhead (001-054-5312-7017) 760
198) Risk Management Overhead (001-054-5313-7017) 1,199
199) Risk Management Overhead (001-054-5314-7017) 792
200) Risk Management Claims (001-054-5314-7018) 3,100
201 ) Fleet Management (001-054-5314-7025) 5,565
202) Fleet Rental (001-054-5314-7027) ( 1,345)
203) Risk Management Overhead (001-054-5316-7017) 294
204) Fleet Management (001-054-5316-7025) ( 1,500)
205) Risk Management Overhead (001-054-5317-7017) 509
206) City Information Systems (001-054-7310-7005) (17,919)
207) ClS - PC Rental (001-054-7310-7007) 7,165
208) Risk Management Overhead (001-054-7310-7017) 736
209) Fleet Management (001-054-7310-7025) 4,066
210) Fleet Rental (001-054-7310-7027) 194
211 ) ClS - PC Rental (001-054-8170-7007) 1,114
212) City Information Systems (001-056-1237-7005) (57,972)
213) ClS - PC Rental (001-056-1237-7007) 2,342
214) Risk Management Overhead (001-056-1237-7017) ( 141)
215) ClS- PC Rental (001-056-1250-7007) 800
216) Fleet Management (001-056-1250-7025) ( 409)
217) Fleet Rental (001-056-1250-7027) ( 930)
218) Risk Management Overhead (001-072-2110-7017) 241
219) City Information Systems (001-076-2130-7005) (104)
220) ClS - PC Rental (001-076-2130-7007) 382
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in
effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF' FINANCE
CITY OF' ROANOKE. VA.
June 1,1998
TO:
Honorable Mayor and Members of City Council
FROM:
James D. Grisso, Director of Finance
SUBJECT: Appropriations Transfer of Internal Service Funds Charges
The City of Roanoke's Internal Service Funds account for certain services provided to
departments of the General Fund. The Internal Service Funds recover their costs by charging
the receiving departments for services provided.
Budgeted funds for internal services are allocated in each fiscal year's budget throughout
various departments based on estimated usage. Usage usually varies from the original
estimates. Each fiscal year, at this time, it is necessary to make appropriations transfers
between departments to provide sufficient funds for internal services for the fiscal year. This
ordinance makes such transfers. The transfers do not increase the overall General Fund
budget, but only reallocate amounts between departments, transferring unallocated amounts to
the General Fund Contingency.
A summary of the total transfers in the attached budget ordinance is as follows:
Computer Information Systems
Computer Information Systems - PC Rental
Risk Management Overhead
Risk Management Claims
Fleet Management
Fleet Rental
Contingency
Total
Budget Amount
Before Transfers
Revised
Transfers Budget
In/Out Amount
$2,501,839 $(280,313)
142,331 219,990
490,784 21,553
72,147 (33,419)
1,91 5,776 - 0-
1,025,000 - 0 -
137,093 72,189
$6,284,970 $ -0-
$2,221,526
362,321
512,337
38,728
1,915,776
1,025,000
209,282
$6.284.970
The attached budgeto~inancewillaccomplishtherequiredtrans~rs. Irecommendit ~ryour
appmval.
Di~/C~or of Finance
JDG/DLG:s
Attachment
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
c~y Ck~rk
June 5, 1998
File #18-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33861-060198 amending and reordaining certain
sections of the 1997-98 General Fund Appropriations, providing for transfer of
$508,557.00, in connection with transfer of appropriations for employee fringe benefits.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, June 1, 1998.
Sincerely,
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDA98~JUNE1.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33861-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
General Fund (1-104) ........................................ $171,824,411
1) ICMA Match (001-001-1120-1116) $ 410
2) ICMA Match (001-002-1211-1116) 547
3) Termination Leave Wages (001-002-1211-1150) 816
4) ICMA Match (001-002-1212-1116) 650
5) ICMA Match (001-002-1261-1116) 1,255
6) ICMA Match (001-002-1263-1116) 240
7) ICMA Match (001-002-8120-1116) 695
8) Contingency (001-002-9410-2199) ( 72,189)
9) ICMA Match (001-003-1220-1116) 640
10) ICMA Match (001-004-1231-1116) 2,340
11) Termination Leave Wages (001-004-1231-1150) 14,713
12) ICMA Match (001-004-1232-1116) 1,600
13) ICMA RC Retirement (001-004-9110-1115) (173,000)
14) Unemployment Wages (001-004-9110-1145) (35,000)
15) Termination Leave Wages (001-004-9110-1150) ( 91,275)
16) ICMA Match (001-005-1240-1116) 665
17) Termination Leave Wages (001-005-1240-1150) 1,864
18) Unemployment Wages (001-010-1310-1145) 108
19) ICMA Match (001-020-1234-1116) 1,350
20) Termination Leave Wages (001-020-1234-1150) 312
21 ) ICMA Match (001-022-1233-1116) 1,205
22) Termination Leave Wages (001-022-1233-1150) 3,838
23) ICMA Match (001-023-1235-1116) 1,425
24) Termination Leave Wages (001-023-1235-1150) 6,286
25) ICMA Match (001
26) Termination Leave Wages (001
27) ICMA Match (001
28) Termination Leave Wages (001
29) ICMA Match (001
30) ICMA Match (001
31) ICMA Match (001
32) ICMA Match (001
33) ICMA Match (001
34) Termination Leave Wages (001
35) ICMA Match (001
36) ICMA Match (001
37) Termination Leave Wages (001
38) ICMA Match (001
39) Termination Leave Wages (001
40) ICMA Match (001
41) ICMA Match (001
42) ICMA Match (001
43) Termination Leave Wages (001
44) ICMA Match (001
45) Termination Leave Wages (001
46) ICMA Match (001
47) ICMA Match (001
48) ICMA Match (001
49) ICMA Match (001
50) Termination Leave Wages (001
51) ICMA Match (001
52) ICMA Match (001
53) Termination Leave Wages (001
54) ICMA Match (001
55) Unemployment Wages (001
56) Termination Leave Wages (001
57) ICMA Match (001
58) Unemployment Wages (001
59) ICMA Match
60) Unemployment Wages
61 ) Termination Leave Wages
62) ICMA Match
63) Termination Leave Wages
64) ICMA Match
65) Unemployment Wages
66) ICMA Match
67) Termination Leave Wages
68) ICMA Match
69) Termination Leave Wages
-024-2140-1116)
-024-2140-1150)
-024-3310-1116)
-024-3310-1150)
-026-2210-1116)
-026-2211-1116)
-028-2111-1116)
-050-1260-1116)
-050-3111-1116)
-050-3111-1150)
-050-3112-1116)
-050-3113-1116)
-050-3113-1150)
-050-3114-1116)
-050-3114-1150)
-050-3115-1116)
-050-3211-1116)
-050-3212-1116)
-050-3212-1150)
-050-3213-1116)
-050-3213-1150)
-050-3520-1116)
-050-3521-1116)
-050-3530-1116)
-050-4130-1116)
-050-4130-1150)
-052-1280-1116)
-052-3410-1116)
-052-3410-1150)
-052-4110-1116)
-052-4110-1145)
-052-4110-1150)
-052-4160-1116)
-052-4160-1145)
(001-052-4210-1116)
(001-052-4210-1145)
(001-052-4210-1150)
(001-052-4211-1116)
(001-052-4211-1150)
(001-052-4220-1116)
(001-052-4220-1145)
(001-052-4310-1116)
(001-052-4310-1150)
(001-052-4330-1116)
(001-052-4330-1150)
2,325
19,188
10,230
34,131
1,945
140
2,580
280
280
12,616
4,050
12,030
25,580
3,160
3,816
650
980
1,345
3,166
25,825
7,212
260
2,925
770
2,570
3,781
280
2,005
3,349
2,890
269
413
2,240
3,118
2,140
4,460
3,540
880
2,318
2,510
505
2,695
106
4,625
4,852
70) ICMA Match (001-052-4340-1116) $ 7,500
71 ) Unemployment Wages (001-052-4340-1145) 11,921
72) Termination Leave Wages (001-052-4340-1150) 4,598
73) ICMA Match (001-052-7110-1116) 1,105
74) Unemployment Wages (001-052-7110-1145) 2,182
75) ICMA Match (001-052-8110-1116) 1,870
76) ICMA Match (001-054-1270-1116) 280
77) Unemployment Wages (001-054-1270-1145) 3,557
78) ICMA Match (001-054-3320-1116) 1,640
79) Unemployment Wages (001-054-3320-1145) 598
80) Termination Leave Wages (001-054-3320-1150) 2,063
81 ) ICMA Match (001-054-3330-1116) 395
82) Termination Leave Wages (001-054-3330-1150) 4,001
83) ICMA Match (001-054-3350-1116) 1,105
84) ICMA Match (001-054-3360-1116) 814
85) Unemployment Wages (001-054-3360-1145) 126
86) Termination Leave Wages (001-054-3360-1150) 206
87) ICMA Match (001-054-5311-1116) 2,185
88) Termination Leave Wages (001-054-5311-1150) 1,270
89) ICMA Match (001-054-5312-1116) 140
90) ICMA Match (001-054-5313-1116) 6,770
91 ) Termination Leave Wages (001-054-5313-1150) 10,974
92) ICMA Match (001-054-5314-1116) 6,285
93) Unemployment Wages (001-054-5314-1145) 6,163
94) Termination Leave Wages (001-054-5314-1150) 7,448
95) ICMA Match (001-054-5316-1116) 1,625
96) Termination Leave Wages (001-054-5316-1150) 1,584
97) ICMA Match (001-054-5317-1116) 140
98) ICMA Match (001-054-7310-1116) 3,865
99) Termination Leave Wages (001-054-7310-1150) 6,620
100) ICMA Match (001-054-8170-1116) 140
101) ICMA Match (001-056-1237-1116) 520
102) ICMA Match (001-056-1250-1116) 280
103) ICMA Match (001-072-2110-1116) 610
104) Termination Leave Wages (001-072-2110-1150) 4,895
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
DEPARTMENT OF FINANCE:
CITY OF ROANOKE. VA.
June 1,1998
'98 H~,Y 28 P2:31
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
Transfer of Appropriations for Employee Fringe Benefits
The fiscal year 1997-98 General Fund budget included funds in the nondepartmental category
for ICMA retirement, unemployment wages and termination (vacation) leave wages. These
fringe benefits are budgeted at estimated amounts in the nondepartmental category because
annual charges for each department are difficult to project. Actual costs are charged to
departments in anticipation of budget transfers to cover the costs.
The attached budget ordinance transfers funds from the nondepartmental category to the
applicable departmental budgets. Additionally, the ordinance transfers funds from the General
Fund Contingency to departments to provide necessary funding for termination leave wages.
The transfers do not increase the General Fund budget in total, but only reallocate amounts
between departments.
A summary of the total transfers in the attached budget ordinance is as follows:
ICMA Match
Unemployment Wages
Termination (Vacation) Leave Wages
Contingency
Total
Budget Amount Trans~rs
Be~re Trans~rs In/(Out)
$ 173,000 $ (30,097)
35,000 (1,993)
91,275 104,279
209,282 (72,189)
$ 508,557 $ -0-
Revised
BudqetAmount
$ 142,903
33,007
195,554
137,093
$ 508.557
The attached budget ordinance will accomplish the required transfers.
approval.
ctor of Finance"
JDG/DLG:s
Attachment
I recommend it for your
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMC/AAE
c~y C~rk
June 5, 1998
Sandra H. Eakin
Deputy City Clerk
File ~7
Wilburn C. Dibling, Jr.
City Attorney
Roanoke, Virginia
Dear Mr. Dibling:
A report of the Mill Mountain Advisory Committee with regard to proposed guidelines
relating to use and illumination of the Mill Mountain Star, was before the Council of the City
of Roanoke at a regular meeting which was held on Monday, June 1, 1998.
On motion, duly seconded and adopted, the matter was referred to you for preparation of
the proper measure.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Brenda Altman, State President, Mothers Against Drunk Driving, 5232 Dresden
Lane, N. W., Roanoke, Virginia 24012-8575
Carl H. Kopitzke, Chair, Mill Mountain Advisory Committee, 4581 Oakland
Boulevard, N. E., Roanoke, Virginia 24012
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
Lynnis B. Vernon, Parks Planner
N:~,CKLOI~AGENDA98~JUNE1 .WPO
ROANOKE CITY
MILL MOUNTAIN ADVISORY COMMITTEE
RECE~\,'£O
'98 HAY 27 P2:57
June 1, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Subject: Proposed guidelines directing the use and illumination of the Roanoke Star
Dear Mayor and Members of Council:
On November 18, 1996, Roanoke City Council voted to continue the "Keep the Star White"
campaign pending receipt of a report from the Mill Mountain (Development) Advisory Committee
with regard to the Committee's short and long term vision for Mill Mountain. Although this
committee has been busy with many matters the past seventeen months, the task of recommending
guidelines for the use and illumination of the Star has remained a priority issue.
The Mill Mountain Advisory Committee (Committee) wants city Council to know that every member
has the utmost regard for the diligent and valuable service of the Mothers Against Drunk Driving and
totally support their efforts. However, based upon the proposed guidelines being offered to Roanoke
City Council for consideration, the Committee recommends that the "Keep the Star White" campaign
not to be continued.
Research revealed that, over the last 25 years, city staff have received a variety of requests to have
the Roanoke Star turned various colors. These events have included birthdays, weddings, holidays
(s. uch as green for St. Patrick's Day), employee appreciation week(s) and for numerous magazine
p~ctures. The star has been used proudly as a symbol of recognition for the nation's bicentennial and
most recently for the All-America City Award along with the period of time during the Gulf War in
honor of armed service personnel.
The Committee hereby offer the following thoughts, suggestions, and preliminary set of guidelines
concerning the general use, and more specifically, the illumination of the Roanoke Star on Mill
Mountain. The need for such comments and suggested guidelines is a result of a proposal to utilize
the alternative red illumination of the Star to convey the message that there has been an automobile
fatality due to the use of drugs or alcohol. Given the sponsoring agency's petition to City Council
for the use of the alternative red illumination for this specific purpose on an ongoing (permanent)
basis, and City Council's decision to develop its response to this proposal only after experimenting
with the use of such alternative illumination for this purpose, the Committee respectfully
recommends that these guidelines be considered concerning the display and illumination of the Star.
Mayor and Members of Council
June 1, 1998
Proposed guidelines Roanoke Star
Page 2
The Committee, has in previous communications, expressed its belief that the use of the Star's
alternative red illumination for this public reminder purpose is an inappropriate symbolic use of the
Star. The question of what constitutes an appropriate symbolic use of the Star is at the heart of the
development of guidelines for the use and illumination of the Star.
The Committee wishes to offer the use of an analogy as a conceptual basis for determining what
constitutes an appropriate symbolic use of the Star. Just as this country's flag is respected and
recognized as its most prominent, unifying, and positive symbol, the Roanoke Star should be an
equivalent symbol for all of the positive and unifying attributes and goals held dear by the City and
all of its constituents. In fact, as implied by the sponsoring agency's proposed use, the Star has
become a regional symbol for even a larger geographic and, practically speaking, more diverse
community of interests.
Our flag represents the entire country with all of its various publics and their individually focused
goals and ideals. So must the Star with respect to Roanoke and the region. From the broad national
perspective, the flag is held high above all symbols of individual interests in its display and symbolic
use as a constant reminder of the highest positive attributes and values which all persons are and have
been guided by during the best or worst of times. The Roanoke Star should serve as an equivalent
symbolic role with respect to the broader interest of the City, and even more importantly, the larger
surrounding region.
The flag is not used in a manner to support any single or individual activity, interest, or set of values
of our country. The use of the Star should similarly focus on an all encompassing and unifying theme
which uplifts the whole fabric of our valley. It is within the context of this analogy that a few
observations come to mind concerning guidelines for the appropriate symbolic use of the Star.
In general terms, the use or illumination of the Star should not be (or at a minimum, on a very limited
basis) used to support any single group's interest, goals, or messages, regardless of the perceived
worth of the message or goals. This observation is guided by several factors. First, the ability to
select which 'public good' message should be supported and which should not be supported would
eventually be a monumental task, requiring substantial resources and time; the likely outcome of
which will surely be aggrieved by some group or cause. Second, since the Star is, as a practical
matter, "owned "by all who view it; its use for selectively conveying individual messages is
inconsistent with the broad 'public good' of it. Essentially, this is the same issue as denying any
individual or group the ability to convey its thoughts or messages in an offensive or disruptive
manner, i.e., loud music, such that another's right to the public good of peace and tranquillity is
eliminated.
Mayor and Members of Council
June 1, 1998
Proposed guidelines Roanoke Star
Page 3
The Star should not be utilized, illuminated, or displayed in any manner which diminishes its overall
positive symbolism. It should be a constant symbol of the positive goals and attributes of the City
and the surrounding region. Except for occasional situations involving significant national or regional
issues or events, the Star should not be displayed or permitted to be used as a symbol to convey a
negative message. The premise of the current campaign of"Keep the Star White" is misleading. The
Star should be white regardless of the actions of anyone. We do not say, "keep the flag flying at full
staff' -- that is its rightful place to begin with and does not have to be earned. We occasionally
deviate from that lofty symbol only to show respect or to mourn the loss of a national figure. The
white Star on Mill Mountain is the continuing symbol of the highest expectations for the City and its
Citizens.
The Mill Mountain Advisory Committee hopes that the above proposed guidelines will be a helpful
tool for City Council to adopt and apply in determining the future use and illumination of the
Roanoke Star. The Committee stands ready to respond should there be any questions or a need for
clarification.
CHK/LBV/lc
Respectfully submitted,
Carl H. Kopi~
Mill Mountain Advisory Committee
pc:
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
William F. Clark, Director, Public Works
John W. Coates, Manager, Parks and Recreation
Lynnis B. Vernon, Parks Planner
Members of the Mill Mountain Advisory Committee
Mary F. Parker, CMCIAAE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1998
File ~0-278-405
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 3,3864-060198 authorizing execution of Amendment
No. 4 to the City's contract with Hayes, Seay, Mattern & Mattern, Inc., for construction
administration and full-time construction inspection services for the Hunter Viaduct, Phase
II Project, in the amount of $247,000.00, for a total contract amount of $563,830.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Hayes, Seay, Mattem & Mattem, Inc., 1315 Franklin Road, S. W., Roanoke, Virginia
24016
The Honorable Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director, Public Works
H:~AGENDAgS~JUNE1,WPD
W. Robert Herbert
June 5, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA98~,JUNE1 ,WPD
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI&
The 1st day of June, 1998.
No. 33864-060198.
A RESOLUTION authorizing the execution of an amendment to the City's contract with
Hayes, Seay, Mattern & Mattern, Inc., for construction administration and full-time construction
inspection services for the Hunter Viaduct Phase II Project.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or the Assistant City Manager is hereby authorized to execute for
and on behalf of the City, upon form approved by the City Attorney, Amendment Number 4 to the
City's contract with Hayes, Seay, Mattern & Mattern, Inc., dated September 21, 1989, for
construction administration and full-time construction inspection services for the Hunter Viaduct
Phase II Project, as set forth in the report to this Council dated June 1, 1998.
2. The cost of these additional services shall be $247,000, which will increase the
contract amount from $316,830 to $563,830.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5, 1998
File ~0-278-405
SANDRA H. EAKIN
Deputy City Clerk
John M. Jordan, Jr., Senior Vice-President
English Construction Co., Inc.
P. O. Box P-7000
Lynchburg, Virginia 24505
Dear Mr. Jordan:
I am enclosing copy of Ordinance No. 33863-060198 accepting the bid of English
Construction Co., Inc., for rehabilitation of the Hunter Viaduct, Phase II Project, in the
amount of $3,058,597.70, and rejecting all other bids made to the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc;
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDA98~JUNEl.WPD
John M. Jordan, Jr.
June 5, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~,GENDAg~JUNE1 .WPD
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File ~0-278-405
SANDRA H. EAKIN
Deputy City Clerk
David R. Graham, Vice-President
Fairfield Bridge Co., Inc.
P. O. Box 479
Fishersville, Virginia 22939
John W. Douthat, Vice-President
Allegheny Construction Co., Inc.
2830 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
William R. Hedrick, President
Fort Chiswell Construction Corporation
Drawer 1089
Bluefield, Virginia 24605
Curtis A. Johnson, Vice-President
Branch Highways, Inc.
P. O. Box 40004
Roanoke, Virginia 24022-0004
Gentlemen:
I am enclosing copy of Ordinance No. 33863-060198 accepting the bid of English
Construction Co., Inc., for rehabilitation of the Hunter Viaduct, Phase II project, in the
amount of $3,058,597.70; and rejecting all other bids made to the City. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 1, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
N:~:::KLOl~AGENDA96~JUNE1 .WPD
IN THECOUNCILOF THE CITY OF ROANOKE, VIRGINI&
The 1st day of June, 1998.
No. 33863-060198.
AN ORDINANCE accepting the bid of English Construction Company, Incorporated., for
the rehabilitation of the Hunter Viaduct, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of English Construction Company, Incorporated in the total amount of
$3,058,597.70 for the rehabilitation of the Hunter Viaduct, as is more particularly set forth in the City
Manager's report dated June 1, 1998, to this Council, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y C~.rk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1998
File ft60-278-405
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33862-060198 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, appropriating funds in
connection with a contract with English Construction Co., Inc., for rehabilitation of the
Hunter Viaduct, Phase II Project. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 1,
1998.
Sincerely,
Mary F. Parker, CMCIAAE
City C~erk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~,~GENDAgSMUNEI.WPD
James D. Grisso
June 5, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:tAGEND.a~8~JUNEI.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33862-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropdations
Other Infrastructure
Hunter Viaduct Removal- Engineering (1-2) ....................
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (3) ...................
Revenue
Due from Third Parties (4) ................................... $
1) Appropriated from
Bond Funds
2) Appropriated from
Third Party
3) Bridges
4) Norfolk Southern -
Hunter Viaduct
(008-052-9636-9001)
(008-052-9636-9004)
(008-052-9701-9190)
(008-1261)
3,104,671
865,983
(3,104,671)
865,983
$ 18,457,244
4,571,8O9
$ 10,251,105
4,743,736
950,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEI;,,EO
¢:ITY ~ .... ' ITM
'98 28
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
HUNTER VIADUCT PHASE II
BID NO. 98-3-51
June 1, 1998
Council Report No. 98-140
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
Really su~~,
J/6hn/H. Parrott, Chairman
Carroll E.
William F. Clark
Charles M. Hu~ffine
JGB/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
June 1, 1998
Council Report No. 98-140
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
HUNTER VIADUCT PHASE II
BID NO. 98-3-51
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/JGB/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
June 1, 1998
Council Report No. 98-140
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
HUNTER VIADUCT PHASE II
BID NO. 98-3-51
J~ on the subject in chronological order is as follows:
Pro!ect was properly advertised and bids were _Dubliclv opened and read aloud
by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday,
April 30, 1998, for rehabilitation of Hunter Viaduct.
Five {5) bids were received with English Construction Company, Incorporated,
Lynchburg, Virginia, submitting the Iow bid in the amount of $3.058.597.70.
On September 22, 1997 Council entered into an agreement with Norfolk and
Western for their contribution of $950,000 of which $84,017 was previously
appropriated (Ordinance No. 33582-92297) leaving a balance to be appropriated
of $865,983. Norfolk and Western Railway will require and provide on a force
account basis utility adjustments, watchman service and flagman protection
they deem necessary for the safety of the Railway operations at an estimated
cost of 14_~6__~?~!~. This agreement was authorized by Council on September
22, 1997.
II.
Current situation is as follows:
A. Bridge oroiect has been bid and now needs to be constructed.
Pro!ect consists of total rehabilitation of the bridoe and aoDroache~, removal of
the remaining Jefferson Street leg, addition of a right turn lane onto Salem and
new lighting.
Two lanes of traffic will be maintained throughout the project.
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
HUNTER VIADUCT PHASE II
BID NO. 98-3-51
June 1, 1998
Page 2
IV.
Alternatives in order of feasibility are as follows:
A. Authorize the City Manager to:
Execute a unit price contract, in a form approved by the City Attorney,
with English Construction Company, Incorporated, Lynchburg, Virginia,
in the amount of JL3~ and 540 calendar days for completion,
with a project contingency $350,000 of which $40.000 will be for
American Electric Power (AEP) to install the lighting.
a. Cost is 23.6% below the Engineer's estimate.
Fundino will be provided by the 1996 Public Improvement Bonds
and Norfolk and Western's contribution.
Execute Amendment No, 4 in the amount of $247,000 for construction
administration and full-time construction inspection to the Agreement for
Engineering Services with Hayes, Seay, Mattern and Mattern, Inc. dated
September 21, 1989 (Ordinance No. 29764-91189) in a form suitable
to the City Attorney.
Cost of fee has been established according to the task to be
performed.
b. Funding will be provided by the 1996 Public Improvement Bonds.
8. Do not authorize the City Manager to:
1. Execute a contra~;t with English Construction Company, Inc.
a. Cost would be based on future bids.
bo
Funding would remain in the 1996 Public Improvement Bonds
account.
Execution of Amendment No. 4 with Hayes, Seay, Mattern & Mattern,
Inc. would not be required at this time.
a. Cost would not be an issue.
Fundino would remain in the 1996 Public Improvement Bonds
account.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
HUNTER VIADUCT PHASE II
BID NO. 98-3-51
June 1, 1998
Page 3
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to execute a unit orice contract with EnQlish
Construction Company, Incorporated for the rehabilitation of Hunter Viaduct in
the amount of $3,058,597.70.
Authorize a oro!ect contingency of $350,000 (estimate of $40,000 to AEP for
lighting.)
Authorize the City ManaQer to execute Amendment No. zl in the amount of
$247.000 for construction administration and full-time construction inspection
services to the Agreement for Engineering Services with Hayes, Seay, Mattern
& Mattern, Inc. Dated September 21, 1989 (Ordinance No. 29764-91189) in
a form approved by the City Attorney.
Fund the agreement with Norfolk Southern Railway authorized bv Cit_v
Council on September 22, 1997 to provide utility adjustments, watchman
service and flagman protection in the amount of ~ and anticipated other
expenses related to the project.
Fundino to be established as foll0ws'
Hunter Viaduct account exists with funding of $299,15~) from previous
appropriations.
AD_DroDriate the remaining contribution from Norfolk Southern in the
amount of $865,9t]3 to the Hunter Viaduct account no. 008-052-9636-
9004. Establish a receivable in the same amount.
ADDro_Driate $3,104,671 from the 1996 Public Improvement Bond~
account no. 008-052-9701-9190 to Hunter Viaduct 008-052-9636-
9001.
F. Re!ect the other bids received.
JGB/fm
Attachment: Bid Tabulation
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
HUNTER VIADUCT PHASE II
BID NO. 98-3-51
June 1, 1998
Page 4
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
REHABILITATION OF HUNTER VIADUCT
BID NO. 98-3-51
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Thursday,
April 30, 1998, at 2:00 p.m.
CONTRACTOR BID AMOUNT
English Construction Company, 3,058,597.70
Incorporated
Branch Highways, Inc. 3,145,284.25
Fairfield Bridge Co., Inc. 3,352,782.80
Fort Chiswell Construction Corp. 3,566,673.20
Allegheny Construction Co., Inc. 4,418,305.10
Engineer's Estimate: $4.002.852
HSMM, Inc.
1315 Franklin Road, S.W.
Roanoke, VA 24016
Office of the City Engineer
Roanoke, VA
Mary F. Parker, CMCIAAE
city C~erk
CITY OF ROANOKE
Office of the City Clerk
June 5, 1998
File ~60-102
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33865-060198 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, providing for transfer of
$505,488.00, in connection with a contract with H. & S. Construction Company, for
construction of the Cove Road and Peach Tree Drive Bridge replacement project. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDAg~JUNEI.WPD
James D. Grisso
June 5, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~GENDAgS~JUNEl.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33865-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Aooropfiations
Streets and Bridges
Three Bridge Replacements (1) ..............................
Capital Improvement Reserve
Public Improvement Bonds - Series 1997 (2) ...................
$ 22,334,101
646,341
$ 12,850,288
3,248,862
1) Appropriated from
Bond Funds (008-052-9551-9001) $ 505,488
2) Bridges (008-052-9706-9190) (505,488)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5, 1998
File ~60-102
SANDRA H. EAKIN
Deputy City Clerk
William D. Gee, President
H & S Construction Company
P. O. Box 6226
Roanoke, Virginia 24017
Dear Mr. Gee:
I am enclosing copy of Ordinance No. 33866-060198 accepting the bid of H. & S.
Construction Company, for construction of the Cove Road and Peach Tree Drive Bridge
replacement project, in the amount of $443,488.25; and rejecting all other bids made to the
City. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDA96%JUNEl.WPO
William D. Gee
June 5,1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA98~JUNE1.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 5,1998
File ~60-102
SANDRA H. EAKIN
Deputy City Clerk
John W. Douthat, Vice-President
Allegheny Construction Co., Inc.
2830 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
John M. Jordan, Jr., Senior Vice-President
English Construction Co., Inc.
P. O. Box P-7000
Lynchburg, Virginia 24505
William R. Hedrick, President
Fort Chiswell Construction Corporation
Drawer 1089
Bluefield, Virginia 24605
Gentlemen:
I am enclosing copy of Ordinance No. 33866-060198 accepting the bid of H. & S.
Construction Company, for construction of the Cove Road and Peach Tree Drive Bridge
replacement project, in the amount of ?,~,3,488.25; and rejecting all other bids made to the
City. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, June 1, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
H:'~AGENDAgS~,JUNE1 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 1st day of June, 1998.
No. 33866-060198.
AN ORDINANCE accepting the bid of ri. & S. Construction Company for the replacement
of the Cove Road bridge over Peters Creek and the Peach Tree Drive bridge over Peters Creek, upon
certain terms and conditions, and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids made to the City for the work;
and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of ri. & S. Construction Company, made to the City in the total amount of
$443,488.25 for the replacement of the Cove Road bridge over Peters Creek and the Peach Tree
Drive bridge over Peters Creek as is more particularly set forth in the report to this Council dated
June 1, 1998, such bid being in full compliance with the City's plans and specifications made therefor
and as provided in the contract documents offered said bidder, which bid is on file in the Office of
Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
RECEF',"EO
'98 t~,'( 26 P 3:06
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
COVE ROAD AND PEACH TREE DRIVE
BRIDGE REPLACEMENT PROJECT
BID NO. 98-3-91
June 1, 1998
Council Report No. 98-141
We, the undersigned Bid Committee, hereby submit the attached report for your consideration.
R~e,~tfully subm)~Led,
fo/~n-~. P~rrott, ~'hairman
William F. Clark
Charles M. Huffine
JHP/JGB/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
June 1, 1998
Council Report No. 98-141
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
COVE ROAD AND PEACH TREE DRIVE
BRIDGE REPLACEMENT PROJECT
BID NO. 98-3-91
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/JGB/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
June 1, 1998
Council Report No. 98-141
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
COVE ROAD AND PEACH TREE DRIVE
BRIDGE REPLACEMENT PROJECT
BID NO. 98-3-91
II.
III.
~ on the subject in chronological order is as follows:
City of Roanoke Bridoe Insoection Program identifies replacement and
maintenance needs.
B. Two {2) bridges with the highest Drioritv need to be replaced. They are:
1. Cove Road #8024 over Peters Creek
2. Peach Tree Drive #8027 over Peters Creek
Pro!ect was properly advertised and bids were publicly opened and read aloud
by D. Darwin Roupe, Manager, Office of Supply Management, on May 5, 1998,
for the Cove Road and Peach Tree Drive Bridge Replacement Project.
Four (4) bids were received with H.&S. Construction Company, Roanoke,
Virginia submitting the Iow bid in the amount of _~.
Current situation is as follows:
A. Bridge reDlacement proiect has been bid and now needs to be constructe~l.
Pro!ect consists of replacing two ~2) bridoes over Peters Creek. One bridge is
on Cove Road and the other is on Peach Tree Drive.
Both streets will be closed to traffic during construction. Alternate routes into
and through the neighborhoods are available. Detours will not be required.
Issues in order of importance are as follows:
A. Cost
B. Funding
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
COVE ROAD AND PEACH TREE DRIVE
BRIDGE REPLACEMENT PROJEC
BID NO. 98-3-91
June 1, 1998
Page 2
IV.
~ in order of feasibility are as follows:
Authorize the City Manager to execute a unit _orice contra~;I., in a form approved
by the City Attorney, with H.&S. Construction Company, Roanoke, Virginia, in
the amount of ~ and 120 calendar days for completion, with a
project contingency of ~. (~ is for inspection and construction
administration.)
1. Cost is 1.5% below the Enoineer's estimato and was competitively bid.
2. Funding is available from the 1997 bond issue.
Do not authorize the Citv Manager to execute a contracl with H.&S.
Construction Company, Roanoke, Virginia.
1. Cost would be based on future bids.
2. Funding would remain in the 1997 bond issue accounts.
Recommendation is as follows:
City Council concur in alternative "A" and take the following:
Authorize the City Manaoer to execute a unit orice contracl with H.&S.
Construction Company, Roanoke, Virginia for the Cove Road and Peach Tree
Drive Bridge Replacement in the amount of .~~ and authorize a project
contingency of ~. ( 17_~__~Z~?,_0~ is for inspection and construction
administration.)
Transfer $505,488 from the 1997 bond Droceed.~ account 008-052-9706-
9190 to account number 008-052-9551-9001 Three Bridge Replacements.
C. Reiect the other bids received.
JGB/fm
Attachment: Bid Tabulation
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
COVE ROAD AND PEACH TREE DRIVE
BRIDGE REPLACEMENT PROJEC
BID NO. 98-3-91
June 1, 1998
Page 3
O'
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
COVE ROAD & PEACH TREE DRIVE
BRIDGE REPLACEMENT PROJECT
BID NO. 98-3-91
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Tuesday,
May 5, 1998, at 2:00 p.m.
CONTRACTOR BID AMOUNT
H.&S. Construction Co. $443,488.25
English Construction Co. $482,304.00
Allegheny Construction $ 502,705.00
Fort Chiswell Construction Corp. $564,253.00
Estimated Cost: $450.000
Mattern & Craig, Inc.
701 First Street, S.W.
Roanoke, Virginia 24016
Office of the City Engineer
Roanoke, Virginia
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
SANDRA H. EAKIN
Deputy City Clerk
June 8, 1998
File #57-60
M. Wayne Hylton, Jr., Vice-President
S. R. Draper Paving Company
4742 Old Rocky Mount Road, S. W.
Roanoke, Virginia 24014
Dear Mr. Hylton:
I am enclosing copy of Ordinance No. 33868-060198, accepting the bid of H. & S.
Construction Company, for construction of new concrete sidewalks, entrances, and curbs
throughout the City, upon certain terms and conditions, in the amount of $471,850.00; and
rejecting all other bids made to the City. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, June
1, 1998.
On behaff of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
H:~AGENDA98~JUNE1 .WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8, 1998
File #57-60
SANDRA H. EAKIN
Deputy City Clerk
William D. Gee, President
H. & S. Construction Company
P. O. Box 6226
Roanoke, Virginia 24017
Dear Mr. Gee:
I am enclosing copy of Ordinance No. 33868-060198, accepting the bid of H. & S.
Construction Company, for construction of new concrete sidewalks, entrances, and curbs
throughout the City, upon certain terms and conditions, in the amount of $471,850.00; and
rejecting all other bids made to the City. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, June
1, 1998.
Sincerely,
Mary F. Parker, CMClAAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDAgS~JUNEI .WPD
William D. Gee
June 8, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~,GENDAgSMUNEl.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33868-060198.
AN ORDINANCE accepting the bid of H. & S. Construction Company, for the construction
of new concrete sidewalks, entrances, and curbs throughout the City, upon certain terms and
conditions, and awarding a contract therefor; authorizing the proper City officials to execute the
requisite contract for such work; rejecting all other bids made to the City for the work; and providing
for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of ri. & S. Construction Company, made to the City in the total amount of
$471,850, for the construction of new concrete sidewalks, entrances, and curb improvements
throughout the City of Roanoke, as is more particularly set forth in the report to this Council dated
June 1, 1998, such bid being in full compliance with the City's plans and specifications made therefor
and as provided in the contract documents offered said bidder, which bid is on file in the Office of
Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
c~y Cbrk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File #57-60
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Gdsso:
I am attaching copy of Ordinance No. 33867-060198 amending and reordaining certain sections of
the 1997-98 Capital Projects Fund Appropriations, providing for appropriation and transfer of funds,
in connection with a contract with H. & S. Construction Company, for construction of new concrete
sidewalks, entrances and curb, Phase III, in the total contract amount of $471,850.00. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, June 1, 1998.
Sincerely,
Mary F. Parker,
City Clerk
CMC/AAE
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen $. Evans, Construction Cost Technician
Alicia F. Stone, Accountant, Contracts and Fixed Assets, Department of Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~,GEND^gSUUNEI .WPD
IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33867-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Capital Improvement Reserve
Public Improvement Bonds - Series 1996 (1) ...................
Public Improvement Bonds - Series 1997 (2) ...................
Streets and Bridges
Sidewalks and Curbs Phase III (3-4) .........................
1) Streets and
Sidewalks (008-052-9701-9191 ) $ (181,300)
2) Streets and
Sidewalks (008-052-9706-9191 ) (240,550)
3) Appropriated from
Bond Funds (008-052-9542-9001) 421,850
4) Appropriated from
General Revenue (008-052-9542-9003) 100,000
$12,933,926
7,667,107
3,513,800
$22,350,463
521,850
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 1, 1998
Council Report No.
98-142
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: NEW CONCRETE SIDEWALKS, ENTRANCES AND CURB - PHASE III
BID NUMBER 98-4-35
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/JGB/fm
Attachment: Bid Committee Report
CI
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
June 1, 1998
'98 ~,¥ 2d ? ~ :~,(; Council Report No.
98-142
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: NEW CONCRETE SIDEWALKS, ENTRANCES AND CURB - PHASE III
BID NUMBER 98-4-35
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
~q~l~n Parrott, Chairman H.
William F. Clark
Charles M. Huffine
JHP/JGB/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
June 1, 1998
Council Report No. 98-142
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
NEW CONCRETE SIDEWALKS, ENTRANCES AND CURB - PHASE III
BID NUMBER 98-4-35
I. Background on the subject in chronological order is as follows:
New concrete sidewalks, entrances, curb. and gutter improvements are to be
constructed throu_ohout the city as part of the 1996 & 1997 Bond Issues.
B. Ph~ I construction is completed.
C. Phase II construction is nearing comDletion.
92,000,000 was aDDroved in the 1997 Bond Referendum for curb/sidewalk.
Future projects in 1999, 2000 and beyond are anticipated.
Proj~t~ in the $250.000 - 9500.000 ran_oe can be bid more competitively by
local contractors.
II. Cvrrent situation is as follows:
Ao
Bids for Phase III improvements have been advertised and were _publicly opened
and read aloud by D. Darwin Roupe, Manager, Office of Supply Management,
on Tuesday, May 12, 1998. Two 12) bids were received with H. & S.
Construction Company, Roanoke, Virginia submitting the Iow bid in the amount
of $471.850.
Pro!ect consists primarily of constructing 23,000 square feet of sidewalk and
12,000 linear feet of curb. (See Attachment A.)
Street selection was developed from various surveys (neighborhood
questionnaires, staff recommendations) and the new process for evaluating
citizens' requests.
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
NEW CONCRETE SIDEWALKS,
ENTRANCES AND CURB - PHASE III
Bid No. 98-4-35
June 1, 1998
Page 2
IV.
Alternatives in order of feasibility are as follows:
Authorize the City Manager to execute a unit price contract with H. & $,
Construction ComD~iny, Roanoke, Virginia, in a form approved by the City
Attorney, in the amount of $471.850 with 365 calendar days for completion,
with a project contingency of $50.000.
1. Cost is 7.4% above the Engineer's estimate, but is considered
reasonable.
Funding is available from the proceeds of the 1996 Bond Issue in
account number 008-052-9701-9191, the 1997 Bond Issue in account
number 008-052-9706-9191, and in the Transfer to Capital Projects
Fund account number 001-004-9310-9508.
Do not authorize the Cit_v Manaoer to execute a contract with H. & S.
Construction Comoanv.
1. Cost would be based on future bids.
Funding would remain in the anticipated bond proceeds of the 1996,
1997 Bond Issue and in Capital Projects Fund Balance.
R~(~mmendation is as follows:
City Council concur in alternative "A" and take the following specific actions:
Authorize the City Manager to execute a unit _price contract with H, & $.
Construction Company, Roanoke, Virginia for the New Concrete Sidewalks,
Entrances and Curb - Phase III Project in the amount of $471.85Q and authorize
a project contingency of $50.000.
Transfer $181.300 from the Public Improvement Bonds - Series 1996 Streets
and Sidewalks Account number 008-052-9701-9191 to an account to be
established by the Director of Finance in the Capital Projects Fund entitled
"Sidewalk and Curbs Phase II1."
Co
Transfer $240.550 from Public Improvement Bonds - Series 1997 Streets and
Sidewalks account number 008-052-9706-9191 to the same "Sidewalk and
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
NEW CONCRETE SIDEWALKS,
ENTRANCES AND CURB - PHASE III
Bid No. 98-4-35
June 1, 1998
Page 3
Curbs Phase II1" account.
A_oDrooriate $100.000 from Transfer to Capital Projects Fund account number
001-004-9310-9508 to the same "Sidewalk and Curbs Phase II1" account.
E. Re!ect the other bid received.
JGB/kh
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDS
NEW CONCRETE SIDEWALKS,
ENTRANCES AND CURB - PHASE III
ROANOKE, VIRGINIA
PROJECT NO. 6080-D
BID NO. 98-4-35
Bids were opened by D. Darwin Roupe, Manager, Office of Supply Management, on Tuesday,
May 12, 1998, at 2:00 p.m.
COMPANY AMOUNT
H. & S. Construction Company $471,850
S. R. Draper Paving Company $473,410
Estimated Cost: $436,900
Office of the City Engineer
Roanoke, Virginia
June 1, 1998
EXHIBIT "A"
PROJECT LOCATIONS
CURB
Edison Street, N.E. Liberty Road to Fugate Road
King Street (south side) Ceylan to Atherly
Main Street (west side) Existing to Existing on Windsor
Stephenson Avenue, S.W. 2500 and 2600 Block Fill-ins
Leon Street, N.W. 1300 and 1400 Block Fill-ins
Cornell Drive & Eden Drive Existing to 4531 Eden Drive
CURB AND SIDEWALK
Orange Avenue, N.W. (south side) 1800 Block Fill-Ins
Loudon Avenue, N.W. 12th Street to 14th Street
Moorman Road, N.W. (north side) Existing to 12th Street
12th Street, N.W. (west side) Moorman to Melrose
Burrell Street, N.W. (west side) Orange Ave. to Entrance to Tennis
Courts
Pechin Avenue, $.E. 1100 Block Fill-Ins
SIDEWALK
Main Street, S.W. (east side) 1506 to Floyd Ave.
Main Street, S.W. (east side) Weldon to Windsor
Woods Ave., S.W. (south side) Existing to Franklin Road
FILL-INS
1524 Tazewell Ave., S.E. 90' sidewalk
1032 Woodrow Ave., S.E. 40' curb and sidewalk
1017 Woodrow Ave., S.E. 80' curb
323 Preston Ave., N.E. 85' curb
2118 Mercer Ave., N.W.
2418 Westover Ave., S.W.
2423 Westover Ave., S.W.
50' curb
75' curb and sidewalk
60' curb
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8, 1998
File ~60-468
SANDRA H. EAKIN
Deputy City Clerk
Richard P. Gordon, Secretary
H. T. Bowling, Inc.
6629 Hickman Cemetery Road
Radford, Virginia 24141
Dear Mr. Gordon:
I am enclosing copy of Ordinance No. 33870-060198, accepting the bid of H. T. Bowling,
Inc., for construction of the Peters Creek Detention Basin, in the amount of $1,054,305.00;
and rejecting all other bids made to the City. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
June 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDAg~JUNE1 .WPD
Richard P. Gordon
June 8, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA981JUNE1.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8, 1998
File ~60-468
SANDRA H. EAKIN
Deputy City Clerk
John W. Douthat, Vice-President
Allegheny Construction Co., Inc.
2830 Nicholas Avenue, N. E.
Roanoke, Virginia 24012
Larry G. Conner, Sr., President
A. J. Conner, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Gentlemen:
I am enclosing copy of Ordinance No. 33870-060198, accepting the bid of H. T. Bowling,
Inc., for construction of the Peters Creek Detention Basin, in the amount of $1,054,305.00;
and rejecting all other bids made to the City. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
June 1, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
H:'~AGENDA98MUNE1 .WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINI&
The 1st day of June, 1998.
No. 33870-060198.
AN ORDINANCE accepting the bid ofH. T. Bowling Inc., for the construction of the Peters
Creek Detention Basins, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of H.T. Bowling Inc., for the construction of the Peters Creek Detention
Basins in the total amount of $1,054,305, as is more particularly set forth in the City Manager's
report dated June 1, 1998, to this Council, such bid being in full compliance with the City's plans and
specifications made therefor and as provided in the contract documents offered said bidder, which
bid is on file in the Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File ~0-468
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33869-060198 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, providing for transfer of
$1,160,000.00, in connection with a contract with H. T. Bowling, Inc., for construction of
the Peters Creek Detention Basin. The abovereferenced measure was adopted by the
Council of the City of Roanoke at a regular meeting which was held on Monday, June 1,
1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Sherman A. Holland, Commissioner of the Revenue
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENDAgS~JUNE[1 .WPD
James D. Grisso
June 8, 1998
Page 2
pc:
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDA98MUNEl.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 1st day of June, 1998.
No. 33869-060198.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Other Infrastructure
Peters Creek Detention Basin (1) .............................
Capital Improvement Reserve
Public Improvement Bonds - Series 1992A (2) ...................
$ 15,646,590
1,710,000
$ 12,195,776
292,521
1) Appropriated from
Bond Funds (008-056-9656-9001) $ 1,160,000
2) Storm Drains (008-052-9700-9176) (1,160,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
June 1, 1998
Council Report No. 98-143
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subiect:
BID COMMITTEE REPORT
PETERS CREEK DETENTION BASINS
BID NO. 98-4-48
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/JGR/jgr
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
RECE'ivE.D
CITY C' ~':
'98 H/ Y 27 P4:25
June 1, 1998
Council Report No. 98-143
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
PETERS CREEK DETENTION BASINS
BID NO. 98-4-48
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
R~3~ful!y submitted, //~
Jo~.~F~. Parrott, Chai~'man- ,
~rroll E. Sw/~
William F. Clark
JHP/JGR/jgr
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
June 1, 1998
Council Report No. 98-143
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: BID COMMITTEE REPORT
PETERS CREEK DETENTION BASINS
BID NO. 98-4-48
Background on the subject in chronological order is as follows:
Peters Creek is a multi-iurisdictional watershed that flows in a southward
direction from its headwaters located north of Interstate 81. The watershed is
located in the extreme northwest quadrant of the City and extends into Roanoke
County.
Bo
Approximately 120 residential and business structures are located in the 100-
year floodplain of Peters Creek and its tributaries.
The 1992 Bond Issue included $4,000,000 to address flooding problems in the
Peters Creek watershed.
Do
A four phase flood reduction plan was prepared by City staff in coordination
with the consulting engineer, Mattern & Craig, Inc. The four phases are as
follows:
Phase I:
Channel widening and replacement of four culverts. Provided for
approximately one mile of channel widening, 0.8 miles of clearing
debris and the replacement of four roadway culverts. Project
Cost: $1,088,498
Phase Ih
Channel clearing and sna.q.q n.q. Provided for clearing del~ris from
approximately 5.7 miles of channel.
Project Cost: $253,000
Phase IIh
Construct two re.qional detention basins. Provide for the
construction of two regional detention basins which are designed
to store excess runoff and release it at a reduced rate. Both
basins are located in Roanoke County. Engineer's Estimated
Cost: $1,600,000
Phase IV:
Floodproofin.q pro.qram. Provide assistance to homeowners and
businesses to provide floodproofing improvements. Project funds
available for this phase will be limited to the remaining project
funds following completion of the first three project phases.
H:\USER\ENC~COUNCIL\PETERS.WPD
Honorable Mayor and Members of City Council
PETERS CREEK DETENTION BASINS
June 1, 1998
Page 2
Phases I and II were completed in 1993 and have provided some reductions in
flood levels to area residents. Phase III is now needed to further reduce flood
levels in the Peters Creek area.
Fo
Followin.q proper advertisement for Phase III (Peters Creek Detention Basins),
bids were publicly opened and read aloud by D. Darwin Roupe, Manager, Office
of Supply Management, on Tuesday, May 12, 1998, at 2:00 p.m.
Go
Three (3) bids were received with H. T. Bowling, Inc., 6629 Hickman Cemetery
Road, Radford, VA 24141, submitting the Iow bid in the amount of
$1,054,305. ~
II.
Current situation is as follows:
A. Project has been bid and a contract needs to be executed.
III.
Issues in order of importance are as follows:
A. Amount of the Iow bid
B. Fundin.q
C. Time of completion
IV.
Alternatives in order of feasibility are as follows:
Award a lump sum contract to H. T. Bowlin.q Inc., in the amount of $1,054,305
and 240 consecutive calendar days for completion, with a project contingency
of $105,695, for a total of $1,160,000.
Amount of the Iow bid is 34% below the engineer's estimate, which is
acceptable.
Funding is available in Public Improvement Bond Series 1992A, account
number 008-052-9700-9176.
Contract Amount
Contingency
Total Project Amount
Time of completion is 240 days.
$1,054,305
$ 105,695
$1,160,000
B. Reject the bids and do not award a contract at this time.
1. Amount of the Iow bid could increase at a later date.
E: \ US ER \ ENGGJR\ COUNC I L\ PETERS . WPD
Honorable Mayor and Members of City Council
PETERS CREEK DETENTION BASINS
June 1, 1998
Page 3
2. Funding would not be encumbered at this time.
3. Time of completion would be extended.
Mo
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Ao
B°
Authorize the Cit Mana er to enter into a contractual a reement, in a form
~approved by the City Attorney, with H. T. BowlinR Inc., in the amount o[
$1 054 305 and 240 consecutive calendar days for completion, with a project
contingency of $105,695, to construct the Peters Creek Detention Basins.
Transfer $1,160,000 from Public Improvement Bonds Series 1992A, account
number 008-052-9700-9176, to the account entitled Peters Creek Detention
Basins, account number 008-056-9656-9001.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH/JGR/jgr
Attachment: Tabulation of Bids
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
H:\USER\E~k?,C~\COL~NCIL\PETERS.WPD
TABULATION OF BIDS
PETERS CREEK DETENTION BASINS
BID NO. 98-4-48
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Tuesday,
May 12, 1998, at 2:00 p.m.
TOTAL BID
CONTRACTOR BID BOND AMOUNT
H. T. Bowling, Inc. Yes $1,054,305
Allegheny Construction Co., Inc. Yes $1,170,065
A. J. Conner, Inc. Yes $1,335,827
Engineer's Estimated Cost: $1,600,000
H:\USER\~NGGJR\COUNCIL\PETERS.WPD
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File #305
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33838-060198 authorizing you to execute the
Roanoke Valley Detention Commission Service Agreement by and among the
Commission, the City of Salem, and the Counties of Franklin, Roanoke and Botetourt,
should Botetourt choose to participate, and to execute the necessary documents providing
for the sale and conveyance of property owned by the City and commonly known as the
Roanoke City Juvenile Detention Center in Botetourt County. The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday,
May 18, 1998, also adopted by the Council on second reading on Monday, June 1, 1998,
and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Rebecca S. Camache, Regional Administrator, Department of Juvenile Justice,
5427 Peters Creek Road, Suite 300, Roanoke, Virginia 24019-3889
H:~AGENDAgS~JUNEI.WPD
W. Robert Herbert
June 8, 1998
Page 2
pc:
Elmer C. Hodge, Administrator, Roanoke County, Roanoke County Administration
Center, 5204 Bernard Drive, S. VV., Roanoke, Virginia 24018
Macon C. Sammons, Jr., County Administrator, Franklin County, 40 East Court
Street, Rocky Mount, Virginia 24151
Randolph M. Smith, City Manager, City of Salem, P. O. Box 869, Salem, Virginia
24153
Gerald A. Burgess, County Administrator, Botetourt County, Courthouse Complex,
Main and Roanoke Streets, Fincastle, Virginia 24090
James D. Grisso, Director of Finance
George C. Snead, Jr., Director, Public Safety
Glenn D. Radcliffe, Director, Human Development
Jack E. Trent, Superintendent, Youth Haven I
H:~AGENDAgS~JUNEI.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33838-060198.
AN ORDINANCE authorizing the City Manager to execute the
Roanoke Valley Detention Commission Service Agreement by and among
the Commission, the City of Salem, and the Counties of Franklin,
Roanoke and Botetourt, should Botetourt choose to participate, and
to execute the necessary documents providing for the sale and
conveyance of property owned by the City and commonly known as the
Roanoke City Juvenile Detention Center in Botetourt County, upon
certain terms and conditions.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The City Manager, or his designee, and the City Clerk,
are authorized, for an on behalf of the City, to execute the
Roanoke Valley Detention Commission Service Agreement and other
necessary documents by and among the Commission, the City of Salem,
and the Counties of Franklin, Roanoke and Botetourt, should
Botetourt choose to participate, to govern the parties' respective
obligations before, during and after renovation and expansion of
the Juvenile Detention Center, upon the terms and conditions more
particularly set forth in the City Manager's report dated May 18,
1998, and upon any other terms and conditions deemed necessary and
appropriate by the City Manager.
2. The City Manager, or his designee, and the City Clerk,
are authorized, for and on behalf of the City, to execute and
attest, respectively, the necessary documents providing for the
sale of City-owned property located in Botetourt County, including
the building known as the Roanoke City Juvenile Detention Center,
approximately 8.5 acres of land surrounding the Center and the
personal property used at the Center, to the Roanoke Valley
Detention Commission, for the sum of $700,000, upon the terms and
conditions more particularly set forth in the City Manager's report
and attachments dated May 18, 1998.
e
Attorney.
Ail documents shall be in form approved by the City
ATTEST:
City Clerk.
II ,()RI)'.OS-JI)I I I
Mary F. Parker, CMCI/~AE
c~y Ck~rk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File #24-256-289
· andra H. Eakin
Deputy C~y Ck~rk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33839-060198 amending Article II. Swimming po01~,
of Chapter 15, Health and Sanitation Generally, of the Code of the City of Roanoke (1979),
as amended, by amending §15-22 - Definition~ §15-23, Violations of article, §15-24,
Insoection to enforce article: submission of records to health de0artment, §15-25, Certain
0ools declared 0ublic nuisance~ §15-26, Rules and regulations for design, construction,
etc., § 15-27, Permit to construct, alter or o_oer~lt~, §15-28, Su0ervisory 0ers0nnel, and by
adding new §15-29, Safety_ and rescue eo_uipment and code standards: other safety
features, and §15-30, General safety orovisions and security, to provide for consistent
regulations among the localities; amending the City's Fee Compendium to provide for an
application fee for a swimming pool permit; and providing for an effective date. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, May 18, 1998, also adopted by the Council on second reading on
Monday, June 1, 1998, and will be in full force on and after July 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
N:~:;KLOI~AGENDAgS~JUNE1 .WPD
W. Robert Herbert
June 8, 1998
Page 2
Attachment
pc~
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
James D. Grisso, Director of Finance
Dr. Molly L. Rutledge, Health Director, Health Department
George C. Snead, Jr., Director, Public Safety
John W. Coates, Manager, Parks and Recreation
Ronald H. Miller, Building Commissioner
H:~,GENDA98MUNEl.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33839-060198.
AN ORDINANCE amending Article II. Swimming pools, of Chapter
15, Health and Sanitation Generally, of the Code of the City of
Roanoke (1979), as amended, by amending §15-22 - Definition, §15-
23, Violations of article, §15-24, Inspection to enforce article;
submission of records to health department, §15-25, Certain pools
declared public nuisance, S15-26, Rules and regulations for design,
construction, etc., §15-27, Permit to construct~ alter or operate,
§15-28, Supervisory personnel, and by adding new ~15-29, Safety and
rescue equipment and code standards; other safety features, and
§15-30, General safety provisions and security, to provide for
consistent regulations among the localities; amending the City's
Fee Compendium to provide for an application fee for a swimming
pool permit; and providing for an effective date.
WHEREAS, this Council desires to ensure that all swimming
pools are constructed, operated, and maintained in a manner which
does not adversely affect the public welfare, health, and safety;
WHEREAS, this Council deems it necessary for an owner or his
agent to secure a permit for construction or extensive remodeling
of a swimming pool;
WHEREAS, this Council desires to guide the owner or his agent
in the day-to-day operation of the swimming pool; and
WHEREAS, this Council deems it necessary to enact swimming
pool regulations to coincide more closely with such regulations
adopted by surrounding localities.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that:
1. Section 15-22, Definitions, S15-23, Violations of
article, 15-24, Inspection to enforce article; submission of
records to health department, §15-25, Certain pools declared public
nuisance, §15-26, Rules and regulations for design, construction,
etc., §15-27, Permit to construct, alter or operate, §15-28,
Supervisory personnel, of Article II. Swimming pools, of Chapter
15, Health and Sanitation Generally, of the Code of the City of
Roanoke (1979), as amended, be, and are hereby, amended and
reordained to read and provide as follows:
Article II. Swimming Pools.
Sec. 15-22. Definitions.
Agent - shall mean a legally authorized representative of
the owner.
Disinfectant - shall mean a chemical which disinfects by
inhibiting, neutralizing, or destroying the growth of
harmful microorganisms.
Health Director - shall mean the Health Director of the
City of Roanoke or his authorized representative.
Lifeguard - shall mean any individual who is currently
certified as a lifeguard in accordance with standards
promulgated by the American Red Cross or The National
Recreation and Park Association.
Operator - shall mean any individual who is currently a
certified pool operator in accordance with standards
promulgated by the National Swimming Pool & Spa Institute
Foundation, or the National Recreation and Park
Association.
Owner - shall mean any person who owns, leases, or
proposes to own or lease a swimming pool, or his legally
authorized representative, intended only for the use of
the owner and their guests.
Public Swimming Pool - shall mean any swimming pool
intended to be used by more than one (1) person for
swimming, diving or recreational bathing, and operated by
any person, whether as owner, lessee, operator or
concessionaire, for which any fee or consideration is
charged directly or indirectly for such use. The term
Public Swimming Pool includes, but is not limited to,
swimming pools maintained and operated for persons at
permanent residence facilities such as apartment houses
or condominiums, private clubs, or temporary residence
facilities such as hotels, motels, schools, or
universities, but shall not include pools at private
residences which are intended only for the use of the
owner and his guests.
Swimming Pool - shall mean any man-made structure, basin,
chamber, or tank located either indoors or outdoors,
containing a body of water which is intended to be used
for swimming, diving, or recreational bathing, and which
has a depth of two feet or more at any point.
Wading Pool - shall mean any structure, basin, chamber,
or tank, located either indoors or outdoors, containing
an artificial body of water intended to be used by
children for recreational bathing and having a water
depth not greater than two feet at the deepest point.
Sec. 15-23. Violations of article.
Any owner, agent, or operator violating any of the
provisions of this article shall be deemed guilty of a
Class 4 Misdemeanor.
Sec. 15-24. Entry, inspections~ and records.
(a) The Health Director, or his designee, shall have the
right to enter any property to conduct inspections and to
ensure compliance with this article.
(b) Records and forms shall be maintained up-to-date and
shall be available for inspection at all times while the
public swimming pool is in use.
Sec. 15-25. Enf6rcement, public nuisance.
When the Health Director finds the provisions of this
article are not met or that any condition exists that
endangers the life or safety of the users of any public
swimming pool, he may order the facility closed until
said conditions are corrected. When the Health Director
finds that any provision of this article is not met, he
shall give written notice to the owner of the specific
section(s) of this article which is being violated and
afford the owner an opportunity to respond to such
notice. Any swimming pool constructed, operated or
maintained contrary to the provisions of this article is
hereby declared to be a nuisance dangerous to public
health.
Sec. 15-26.
Rules and regulations for design, construc-
tion, and equipment of public swimminq pools
(a) The Department of Health shall have the power to
promulgate, adopt and enforce, rules and regulations, not
inconsistent with this article and other ordinances,
governing the design, construction, equipment, and
operation of all swimming pools.
(b) Any public swimming pool constructed, reconstructed,
or extensively altered after the effective date of this
article shall meet the following requirements:
Ail equipment shall be maintained in a
satisfactory operating condition during the
operation of the public swimming pool.
The recirculation system shall be equipped
with a filtration system that consists of a
pump or pumps, piping, a filter or filters,
chemical feeding equipment, rate of flow
meter, or other accessory equipment that will
filter the entire contents of the pool at a
rate of at least every six to eight hours.
The filtration system shall have sufficient
clarifying capacity so as to permit the main
drain to be clearly visible from the pool
deck.
All filters shall be designed and installed so
as to provide easy accessibility for back
washing, operation, maintenance, and
servicing.
A permanent placard shall be conspicuously
displayed on or adjacent to the filter and
shall be adequately lighted and readily
legible. The following information shall be
included on the placard: name of facility;
owner's name and street address; date of
construction; capacity in gallons; water
surface area in square feet or meters;
turnover rate in hours; rate of flow in
gallons per minute; and maximum swimming pool
capacity. Said placard should also set forth
pool operating procedures, which shall include
instructions on proper operation of pumps and
filters; instructions on proper back washing
procedures; and instructions for emergency
procedures to be followed in case of contact
with hazardous chemicals.
An anti-vortex drain cover must be provided
for all public swimming pool and wading pool
drains.
Sec. 15-27.
Rules and regulations for operation of
public swimming pools.
(a) When in operation, a public swimming pool shall be
disinfected continuously by a chemical disinfectant which
imparts a residual effect and shall be maintained in a
non-acidic condition.
(b) When in operation, a public swimming pool shall be
disinfected using a chemical feeding device capable of
maintaining a disinfectant residual that is easily
measured. No harsh or irritating chemical in concentrated
form shall be added manually and directly to any pool
water during hours of operation, except under emergency
conditions. Whenever it is necessary to add any harsh or
irritating chemical in concentrated form directly into
the water of any pool, use of the pool shall be precluded
or stopped until such time as the chemical is dissolved
completely in, and is diffused thoroughly throughout, the
pool water.
(c) No chemical other than chlorine, bromine, sodium
hypochloride, calcium hypochloride, muriatic acid, lime,
soda ash, sodium, bicarbonate, aluminum sulfate, calcium
chloride, sodium bisulfate, and cyanuric acid shall be
used to treat public swimming pool water without express,
written permission from the Health Director.
5
(d) Free chlorine, combine chlorine, bromine, and pH
values shall be continuously maintained within the
following ranges:
Minimum Ideal Maximum
Free chlorine residual 2.0
(PPM)
Bromine (PPM) 2.0
2.0-3.0 5.0
2.0-4.0 4.0
pH 7.2 7.4-7.6 8.0
Cyanuric Acid (PPM)
20PPM 20-40PPM 60PPM
(e) Free chlorine or bromine residual or other approved
disinfectant chemical residual and pH test results shall
be recorded at least twice daily while the pool is in
operation.
(f) Other disinfectant agents or methods may be used
after they have been demonstrated to provide the
equivalent disinfection of chlorine, are readily
measurable, and are expressly approved, in writing, by
the Health Director.
(g) Test kits for the easy measurement of all required
water chemistry levels in this article shall be provided
and maintained at each pool. The test kits shall be
capable of measuring the disinfectant residuals
accurately to within five-tenths (0.5) parts per million.
(h) Any public swimming pool may commence operation
each year only after being inspected by the Health
Director, or his designee, receiving a permit from the
Health Director for the operation of the same, and after
complying with all other licensing requirements of the
city. The Health Director is authorized to require each
owner to complete and submit an application on an annual
basis which is on such form approved by the Health
Director. Each application shall be accompanied by a fee
as set forth in the Fee Compendium. A permit issued
pursuant to this article may be suspended or revoked by
the Health Director for a violation of the provisions of
this article. Any public swimming pool which operates
continuously for twelve (12) months shall receive a new
annual permit before May 1 of each calendar year.
Sec. 15-28. Personnel.
(a) Each owner or operator of a public swimming pool
shall cause such pool to be operated under the
supervision of a person certified by the Health Director
as being qualified in the fields of filter operation and
pool sanitation as defined in Section 15-22 of this
ordinance. The Health Director shall establish reasonable
standards for determining whenever a person is qualified
in filter operation and pool sanitation.
(b) Ail public swimming pools must conspicuously post
a legible sign which contains the following language:
1. Warning: No Lifeguard on Duty.
Children under 14 years of age are not
allowed to use the pool, unless
accompanied by an adult.
No one under the age of eighteen (18)
years shall be allowed to be in the pool
alone.
Swimming is not permitted when thunder
is heard, or lighting is observed, or
within 15 minutes afterwards.
(c) The provisions of section 15-28(b) notwithstanding,
any public swimming pool which provides a lifeguard or
lifeguards in accordance with the following provisions,
need not comply with the provisions of section 15-28(b)
of this article:
(1)
A minimum of one lifeguard shall be present
and observing swimmers at all times during
operation of the pool;
(2)
Lifeguards must be of sufficient number and
placement, including through the use of
elevated chairs, to maintain an unobstructed
view of all areas of the pool; and
(3)
Lifeguards shall be required to possess a
current certification meeting the current
standards for a lifeguard as recommended by
the American Red Cross, or The National
Recreation and Park Association.
(d) Ail public swimming pools shall be operated in
accordance with the following requirements:
(1)
While on the premises of the public swimming
pool, children under eight years of age must
be accompanied by an adult;
(2)
When no lifeguard is present, children under
14 years of age must be accompanied by an
adult;
(3)
A bound log shall be maintained by the
swimming pool operator on the premises,, and
shall be retained for a period of twelve (12)
months, which shall contain the times and
dates of the chemical tests performed, the
results of those tests, the quantity of all
chemicals added to the public swimming pool,
the performance of all significant maintenance
operations, including backwashing and
vacuuming, the disinfectant levels, pH level,
the addition of stabilizer, the total
alkalinity and calcium hardness, the identity
of all lifeguards on duty for each shift, and
the initials of the persons who performed the
necessary testing;
(4)
Disinfectant levels shall be recorded at least
twice daily, the pH balance of the pool shall
be recorded a minimum of twice daily, and the
level of the stabilizer and the total
alkalinity and calcium harness shall be
recorded at least weekly;
(5)
Swimmer load shall not exceed a density of one
(1) person per twenty-seven (27) square feet
of pool surface area; and
(6)
Animals, fowl or pets, except working dogs,
such as seeing eye dogs, shall not be
permitted within the pool area.
2. Article II. Swimminq Pools, of Chapter 15, Health and
Sanitation General, of the Code of the City of Roanoke (1979), as
amended, be, and is hereby, amended and reordained by the addition
of new §15-29, Safety and rescue equipment and code standards;
other safety features, and §15-30, General safety provisions and
security, to read and provide as follows:
8
Sec. 15-29. Safe~y and rescue equipment and code
standards; other safety features
(a) Every public swimming pool shall be equipped with
the following aids to safety and rescue which shall be
readily accessible at all times:
(1)
One (1) or more light but strong pole(s), not
less than 12 feet in length, with blunted ends
or a shepherds crook;
(2)
(3)
(4)
One or more approved throwing buoys with
sufficient attached line which shall reach one
and one-half times the width of the pool and
which shall be of sufficient size and strength
to offer an appropriate handhold and to
support loads normally imposed by a swimmer;
A first aid kit which shall be kept filled;
Elevated lifeguard chairs, if the pool size,
design and occupancy, require such in order to
maintain an unobstructed view of all areas of
the pool;
(5)
A lifeline which shall be provided at the
break in grade between the shallow and deep
portions of the pool, with its position marked
by visible floats at not greater than seven
foot intervals, which shall be securely
fastened to wall anchors of corrosion
resistant material and of a type which shall
be recessed or have no projection which shall
constitute a hazard when the line is removed,
and which shall be of sufficient size and
strength to offer a good handhold and support
loads normally imposed by swimmers;
(6)
(7)
Numbers and letters marking the depth of water
in a pool at every one (1) foot increment of
depth and at least every twenty (20) feet on
both the horizontal and vertical surfaces of
the pool wall, at least five (5) inches high,
and contrasting with the pool walls and deck;
A posted, permanent, and easily read set of
rules covering such matters as age
restrictions, hours of operations, activity
restrictions, allowance of glass containers of
alcohol or drugs, and such other rules as are
appropriate for the safety of all pool users;
9
(8)
A telephone, or some other device approved in
writing by the Health Director, in the
immediate vicinity for summoning aid in
emergencies; and
(9)
Lighting fixtures of such number, design and
location as to light all parts of the pool,
the water therein, and the entire deck area,
for when the pool is used after dark, said
fixtures to be maintained so as to create no
hazard to the swimmers and so that lifeguards
can clearly see every part of the swimming
pool including decks, diving boards, and other
appurtenances without being blinded by glare.
(b) Pumps, filters, and other mechanical and electrical
equipment for pools shall be enclosed in such a manner so
as to be accessible only to authorized persons. Drainage
shall be such as to avoid the entrance and accumulation
of water in the vicinity of electrical equipment.
(c) The crossing of outdoor swimming facilities by
overhead electrical conductors is prohibited, except as
permitted by the National Electrical Code, as the same is
updated and amended from time to time.
(d) Ail metal fences or railings on which a broken
electrical conductor might fall shall be effectively
grounded according to the National Electrical Code, as
the same is updated and amended from time to time.
(e) Ail lighting fixtures shall be prohibited directly
above the water surface area, except as permitted by the
National Electrical Code, as the same is updated and
amended from time to time, and shall be protected in a
manner which will prevent broken glass from falling on
any surface within the pool area. All electrical
switches and receptacles shall be ~of weather-proof
construction and resistant to corrosion.
(f) Lights shall be prohibited directly above or within
three (3) feet horizontally of the pool rim in any indoor
or covered swimming pool, except as permitted in the
National Electrical Code, as the same is updated and
amended from time to time.
(g) Access to the pool area shall be unobstructed to
provide access to the pool area for emergency service
vehicles and emergency attendants.
10
Sec. 15-30. General safety provisions and security.
(a) Ail chemicals, cleaning compounds, and similar
materials shall be stored in a cool, dry, and well
ventilated place, out of reach from children, and in a
locked space. All chemicals used in pool water treatment
shall be stored in their original containers.
(1)
There shall be no smoking in any areas where
pool chemicals are stored;
(2)
Ail persons while handling pool chemicals
which may be strongly acidic or basic, or
which may be strong oxidizing agents, shall
wear protective eyewear and other protective
clothing as deemed necessary by the Health
Director or as recommended by the chemical
manufacturer;
(3)
Ail persons before handling pool chemicals
shall read thoroughly the manufacturer's
recommendations for proper use and adhere to
those recommendations; and
(4)
Disinfectants and oxidizing chemicals shall be
stored in a physically separate manner from
other chemicals such as acids or base
compounds.
(b) Swimming facilities shall be maintained in a manner
which will not create a nuisance or hazard to the public
safety and well-being, and the pool area shall be
adequately secured against unauthorized entry by the
public in general. The impounded water shall, at all
times, be treated in a manner which will prevent the
growth of algae and the breeding of mosquitoes or other
vermin.
(c) All swimming pools which are located outdoors shall
be protected by a fence, wall, building, or other
enclosure, or any combination thereof, which completely
encloses the swimming pool area such that all the
following conditions are complied with:
(1)
Constructed of materials which are
impenetrable by children under the age of
three years;
(2)
A four-foot minimum height is
entirely around the swimming pool;
provided
11
(3)
The horizontal space between vertical members
of the enclosure shall not exceed two inches;
(4)
The height of any opening under the bottom of
the enclosure shall not exceed two inches;
(5)
Ail gates and doors shall be equipped with
self-closing and positive self-catching
closures and mechanisms which shall be located
at a height at least three feet, and shall be
equipped with permanent locking devices.
(6)
Swimming shall not be permitted when lightning
is seen, or thunder is heard, or within
fifteen (15) minutes after such times.
3. The Fee Compendium of the City, maintained by the
Director of Finance and authorized and approved by the City
Council by Resolution No. 32412-032795, adopted March 27, 1995,
effective as of that date, shall be amended to reflect a $50.00
application fee for a swimming pool permit.
4. This ordinance shall be in full force and effect upon
July 1, 1998.
ATTEST:
City Clerk.
11 ORI)-C^ ()-S%VI%I-R 21~ 12
'98 HAY14 P2:55
Honorable Mayor David Bowers and
Members of City Council
Roanoke, Virginia
Mayor and Members of Council:
May 18, 1998
Report # 98-703
Subject: Swimming Pool Ordinance Revision
L Back~,round:
IV.
Roanoke City Code, Section 15-26~ set out in Attachment 1 gives the
Department of Health the power to adopt and enforce the rules and
regulations governing the design, construction, equipment, and operation
of all public swimming pools.
Bo
Health permits are required before any person can construct, reconstruct,
extensively alter, or operate a public swimming pool in Roanoke City.
Current Situation:
The Virginia Department of Health has nonspecific rules governing public
swimming pools permitted in tourist establishments, but does not have
rules governing other public swimming pools.
Roanoke County and the City 9f Salem have adopted similar ordinances as
set out in Attachments 2 and 3. Adoption of these recommended additions
to the Roanoke City Code would make regulations consistent among
localities.
Issues:
B.
C.
D.
Nonspecific Regulations
Public Health Protection
Customer Service
Budgetary Impact
Alternatives:
Recommend repealing Article II, Swimming Pools, of Chapter 15, Health
and Sanitation Generally, Code of City of Roanoke (1979), as amended,
and enacting a new Article II to ensure that public swimming pools in
Roanoke City are constructed, operated, and maintained in an approved
manner.
2
1. Nonspecific Regulations
Approximately 50 public swimming pools would be permitted and
inspected using nonspecific requirements to ensure that all public
pools are constructed, operated, and maintained in a manner that is
consistent with all applicable rules and regulations.
2. Public Health Protection
These proposed additions and revisions would ensure that all
public swimming pools are constructed, operated, and maintained
in a manner which more effectively protects the public welfare,
health, and safety.
3. Customer Service
Improved customer service would be given as these proposed
additions will give all public pool owners and operators in
Roanoke City and surrounding localities consistent requirements
necessary to construct, remodel, and operate a public swimming
pool.
4. Budgetary Impact
Approximately $2,500 would be generated from the $50 permit fee
to partially reimburse the health department for the cost of the
inspection.
Keep current Article 11, Swimming Pools, Chapter 15, Roanoke City
Code, which governs the design, construction, operation, and permitting
of public swimming pools.
1. Nonspecific Regulations
o
The Roanoke City Health Department will continue regulating
public swimming pools with nonspecific regulations.
Public Health Protection
The Roanoke City Health Department will continue to ensure that
public swimming pools are constructed, operated, and maintained
in a manner that protects the public welfare, health, and safety.
Customer Service
Customer service would remain at the current level, which
continues to give public pool owners and operators in Roanoke
City regulations that are inconsistent with surroundin~ localities.
Budgetary Impact
There would be no change to the current budget
Recommendation:
City Council concur in implementation of Alternative A and repealing Article II,
Swimming Pools, of Chapter 15, Health and Sanitation Generally, Code of City of
Roanoke (1979), as amended, and enacting a new Article II to ensure that public
swimming pools in Roanoke City are constructed, operated, and maintained in a
manner that protects the public welfare, health, and safety.
Respectfully Submitted,
City Manager
James Grisso, Director of Finance
Wilburn C. Dibling, City Attorney
Glenn D. Radcliffe, Director of Human Development
Dr. Molly Rutledge, Health Director
Attachments
CITY OF ROANOKE
Office of the City Clerk
Mary F. Parker, CMCIAAE
City Clerk
June 8, 1998
File ~60-184-429
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33843-060198 amending and reordaining subsection
(a) of Section 22.1-44, Normal servic.,e retirement, Code of the City of Roanoke (1979), as
amended, to provide for use of a Rule of 70 for calculation of normal retirement age for
firefighters and deputized police officers and a Rule of 80 for calculation of normal
retirement age for all other City employees. The abovereferenced measure was adopted
by the Council of the City of Roanoke on first reading on Monday, May 18, 1998, also
adopted by the Council on second reading on Monday, June 1, 1998, and will be in full
force and effect on and after July 1, 1998.
Sincerely, p~,,~,..
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc: The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
H:~AGENDA~8~JUNEI.WPO
W. Robert Herbert
June 8, 1998
Page 2
pc:
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
William M. David, Principal, Slabaugh, Morgan, White and Associates, 7204 Glen
Forest Drive, Suite 304, Richmond, Virginia 23226
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
James D. Grisso, Director of Finance
Joyce L. Sparks, Retirement Administrator, Department of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
James Grigsby, Fire-EMS Chief
Kenneth S. Cronin, Manager, Personnel
H:~AGENDAg~JUNEI.WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33843-060198.
AN ORDINANCE amending and reordaining subsection (a) of §22.1-44, Normal
service retirement, Code of the City of Roanoke (1979), as amended, to provide for use of
a Rule of 70 for calculation of normal retirement age for firefighters and deputized police
officers and a Rule of 80 for calculation of normal retirement age for all other City
employees; and providing for an effective date.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. Subsection (a) of §22.1-44, Normal service retirement, Code of the City of
Roanoke (1979), as amended, is amended and reordained as follows:
§22.1-44. Normal service retirement.
(a) Eligibility. A member who remains an active member until his
normal retirement age shall bc eligible to receive a normal retirement benefit
commencing on thc first day next following the date of his termination of
employment. Normal retirement ages are:
(1)
For firefighters and deputized police officers the earlier of (i)
attainment of age sixty-five (65) and five (5) years of creditable
service, (ii) the attainment of age fifty (50) and twenty-five (25)
years of creditable service, or (iii) the attainment of age forty-
five (45) and any combination of age and years of creditable
service that equals not less than the sum of seventy (70). Only
service as a firefighter or deputized police officer shall be
credited to determine eligibility; provided, however, should any
firefighter or deputized police officer become disabled for his
regular duties as a firefighter or deputized police officer as a
result of an accident occurring in the line of duty or as a result
of an occupational disease and such firefighter or deputized
(2)
(3)
police officer is transferred to another position in the city
service, then such employee shall continue to accrue creditable
service as a firefighter or deputized police officer and shall
remain subject to the normal retirement age established by this
subsection as if he had remained a fu-efighter or deputized police
officer. Any member employed on December 1, 1997, as a
firefighter who was employed by the city in an emergency
medical services capacity prior to October 30, 1995, shall
receive credit under this subpart for service from the later of (i)
July 1, 1989, or (ii) the date on which the employee became a
member working in an emergency medical services capacity.
For all other members not described in (1) above the earlier of
(i) the attainment of age sixty-five (65) and five (5) years of
creditable service, (ii) the attainment of age fifty-five (55) and
thirty (30) years of creditable service, or (iii) the attainment of
age fifty (50) and any combination of age and years of creditable
service that equals not less than the sum of eighty (80).
With respect to any person employed after having attained the
age of sixty (60) years, normal retirement age shall be such
person's age upon employment increased by five (5) years.
This ordinance shall be in full force and effect on and after July 1, 1998.
ATTEST:
City Clerk.
JAMES D. GRISSO
Director of I=ln~lce
May 18, 1998
CITY OF ROANOKE
DEPARTMENT OF FINANCE
215 Chumh Avenue, S.W., Room 461
R O. Box 1220
Roanoke, Virginia 24006-1220
Telephone: (540) 853-2821
Fax: (540) 853-2940
5.b.2.
RECEIVED
~.:ITY ~""'~'~' n':~,
'98 HAY 14 P4:04
JESSE A. HALL
Deputy Director
Honorable Mayor and Members
of Ctty Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
City Council, on Monday, May 11, 1998, tentatively approved the following
enhancements to the City of Roanoke Pension Plan for the Employee Supplemental
Retirement System (ESRS):
1. Calculate the basic benefit by applying the Rule of 70 for public
safety employees with a minimum age of 45, and the Rule of 80 for
general employees with a minim,_tm_ age of 50. tThis new definition of
normal retirement age for public safety employees would be any
combination of age and years of service equal 70 and for general
employees would be any combination of age and years of service
equal 80.) The effective date is July 1, 1998.
2. A period of two months be available for members of the Employees
Retirement System (ERS) to have the opportunity to transfer to the
ESRS (July I - August 31, 1998).
Employees of the City of Roanoke and members of the City of Roanoke Pension Plan who
retire on or after July 1 with twenty (20) years of creditable service will receive a $159
a month supplement. This benefit would cease upon the retiree attaining age 65.
Employees of the ERS and ESRS are eligible for this benefit.
The attached ordinances and resolution are recommended for your approval.
Sincerely,
Director of Finance
JDG:s
Attachments
Honorable Mayor and Members
of City Council
May 18, 1998
Page 2
C:
W. Robert Herbert, City Manager
Wllburn C. Dlbling, Jr., City Attorney
Mary F. Parker, City Clerk
Joyce Sparks, Retirement Administrator
Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File f~60-184-429
8andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33844-060198 amending and reordaining Section
22.1-3, Membershio generally, of Chapter 22.1, Pensions and Retirement. Code of the City
of Roanoke (1979), as amended, by the addition of new subsection (c2) providing for a
new window of opportunity during which members of the Employees' Retirement System
may transfer to the Employees' Supplemental Retirement System. The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday,
May 18, 1998, also adopted by the Council on second reading on Monday, June 1, 1998,
and will be in full force and effect on and after July 1, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
H:',AGENDAgS~JUNE1.WPD
W. Robert Herbert
June 8, 1998
Page 2
pc:
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
William M. David, Principal, Slabaugh, Morgan, White and Associates, 7204 Glen
Forest Drive, Suite 304, Richmond, Virginia 23226
Ronald S. Albright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
James D. Grisso, Director of Finance
Joyce L. Sparks, Retirement Administrator, Department of Finance
George C. Snead, Jr., Director, Public Safety
A. L. Gaskins, Chief of Police
James Grigsby, Fire-EMS Chief
Kenneth S. Cronin, Manager, Personnel
H:~AGENDA~6~JUNEI.WI:~
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33844-060198.
AN ORDINANCE amending and reordaining §22.1-3, Membership generally, of
Chapter 22.1, Pensions and Retirement Code of the City of Roanoke (1979), as amended,
by the addition of a new subsection (c2) providing for a new window of opportunity during
which members of the Employees' Retirement System may transfer to the Employees'
Supplemental Retirement System.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
Section 22.1-3, Membership generally, Chapter 22.1, Pensions and Retirement. Code
of the City of Roanoke (1979), as amended, is amended and reordained by the addition of a
new subsection (c2) as follows:
§22.1-3. Membership generally.
(c2) Members of the ERS who are employees of the City on July 1,
1998, and who wish to transfer to the ESRS and cease participation in the ERS
may do so by properly completing and filing a Letter of Intent to Transfer
between July 1, 1998, and August 31, 1998, inclusive. A member may revoke
his Letter of Intent to Transfer within twenty-eight (28) days of its filing by
making a written revocation request to the Board of Trustees. Each Letter of
Intent to Transfer must be made in writing on forms supplied by the Board of
Trustees and must be properly filed with the Board. Unless a member revokes
his Letter of Intent to Transfer within twenty-eight (28) days after the date of
its filing the transfer shall be effective twenty-nine (29) days after the date it
is received by the Board of Trustees.
ATTEST:
City Clerk.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8,1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Ms. Michelle Powell
1911 East Gate Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Powell:
I am enclosing copy of Ordinance No. 33849-060198 permanently vacating, discontinuing
and closing an alley connecting properties located at 1911 and 1909 East Gate Avenue,
N. E., identified as Official Tax Nos. 3341103 and 3341104. The abovereferenced
measure was adopted by the Council of the City of Roanoke on first reading on Monday,
May 18, 1998, also adopted by the Council on second reading on Monday, June 1, 1998,
and will be in full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Ms. Sharon Woods, 1909 East Gate Avenue, N. E., Roanoke, Virginia 24012
W. Robert Herbert, City Manager
Wilbum C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
N:~CKLO1~AGENDA98UUNE1 .WPD
Michelle Powell
June 8, 1998
Page 2
pc:
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
N:tCKLO1 ~,GENDAg8~JUNE1 .WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33849-060198.
AN ORDINANCE permanently v~cating, discontinuing and closing
certain public right-of-way in the City of Roanoke, Virginia, as
are more particularly described hereinafter.
WHEREAS, Michelle Powell filed an application to the Council
of the City of Roanoke, Virginia, in accordance with law,
requesting the Council to permanently vacate, discontinue and close
the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper
notice to all concerned as required by §30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the
City Council on May 18, 1998, after due and timely notice thereof
as required by §30-14, Code of the City of Roanoke (1979), as
amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience Will result to any individual or to the public
from permanently vacating, discontinuing and closing said public
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
That portion of an undeveloped public alley situated
between Official Tax Nos. 3441104 and 3441103, between
1911 and 1909 East Gate Avenue, N.E.,
be, and is hereby permanently vacated, discontinued and closed, and
that all right and interest of the public in and to the same be,
and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
utility company, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right-of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
2
BE IT FURTHER ORDAINED that the applicant shall submit to the
Subdivision Agent, receive all required approvals of, and record
with the Clerk of the Circuit Court for the City of Roanoke, a
subdivision plat, with said plat combining all properties which
would otherwise be landlocked by the requested closure, or
otherwise disposing of the land within the right-of-way to be
vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the
same, for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting
all other conditions to the granting of the application, deliver to
the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name of the
Petitioner, and the names of any other parties in interest who may
so request, as Grantees, and pay such fees and charges as are
required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a
certified copy of this ordinance being recorded by the Clerk of the
Circuit Court of the City of Roanoke, Virginia, where deeds are
recorded in said Clerk's Office, file with the City Engineer for
the City of Roanoke, Virginia, the Clerk's receipt, demonstrating
that such recordation has occurred.
BE IT FINALLY ORDAINED that if the above conditions have not
been met within a period of six (6) months from the date of the
adoption of this ordinance, then said ordinance shall be null and
void with no further action by City Council being necessary.
ATTEST:
City Clerk.
I I:~,OR I )-(' L( ~,"'; (.)-POWI{I,L. I 4
~CHARTERED 882~
8 APR !0 P2'-~I~an°ke city Planning commission
May 18, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Michelle Powell that an undeveloped public alley situated
between Official Tax Nos 3341104 and 3341103, between 1911 and 1909
East Gate Avenue, N.E., be permanently vacated, discontinued and closed.
I. Background:
Alley as requested for closure is 12' wide and approximately 125' long. Alley has
never been developed (paved) by the City for public use (see attached Map A).
Bo
Building at 1911 East Gate Avenue and pavement of a private driveway at 1909
East Gate Avenue both encroach upon and within the public right-of-way of the
alley being requested for closure (see attached Map B).
Co
Location of the alley and use of the structures encroaching therein have been the
subject of numerous disputes between the abutting property owners.
II. Current Situation:
Bo
III. Issues:
Application states that both of the abutting property owners are in agreement on
the proposed closure and vacation.
Application has been reviewed by all affected City agencies. City has no
objections to the proposed closure and vacation.
B.
C.
D.
Neighborhood impact.
Traffic impact.
Utilities within the public right-of-way.
Creation of a dead-end alley.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
E. Land use.
F. Relationship to the comprehensive plan.
Alternatives:
IV.
A.
Approve the applicant's request to close and vacate the described section of public
alley subject to certain conditions outlined in Part V. of this report.
1. Neighborhood impact. Closure will have a positive effect on the
neighborhood as it will establish a definitive property line between the
properties at 1909 and 1911 East Gate Avenue, N.E.
2. Traffic impact. Closure will have no effect on traffic in the area.
3. Utilities within the public right-of-way:
a. City has no utilities within the public right-of-way.
b. Easement will be retained for any private utilities that may be
located within the public right-of-way.
Creation of a dead-end alley. Closure will not create a dead-end alley.
Land use:
Bo
Vacation of the alley will create a 12' wide by 125' long parcel of
private property. Under City zoning regulations this would e an
illegal or substantial lot.
Subdivision plat should be required to ensure that the land within
the vacated alley is combined with the abutting properties in an
appropriate manner.
6. Relationship to the comprehensive plan:
Request is consistent with the intent of the comprehensive plan that
available land shall be used in the most appropriate manner.
bo
Abutting property owners could use the land within the vacated
alley in a more efficient manner.
Deny the applicant's request to close and vacate the described public alley.
1. Neighborhood impact would not be an issue.
Members of Council
Page 3
2.
3
4.
5.
Traffic impact would not be an issue.
Utilities within the public right-of-way would not be an issue.
Creation of a dead-end alley would not be an issue.
Land use.
Vo
a. Undeveloped alley will remain in its idle and unproductive status.
Property owners will continue to have problems associated with
the use of the alley area.
Co
Properties will remain encumbered by the existing encroachments
within the alley.
Relationship to the comprehensive plan. Denial would be inconsistent
with the intent of the comprehensive plan that available land should be
used in the most appropriate manner.
Recommendation:
Planning Commission, by a vote of 6-0 (Mr. Hill absent) recommends that City Council
approve Alternative A, thereby approving the applicant's request to close and vacate the
described public alley subject to the following conditions:
The applicant shall submit to the Agent for the Planning Commission, receive all
required approvals of, and record with the Clerk of the Circuit Court for the City
of Roanoke, a subdivision plat, with said plat combining all properties which
would otherwise be landlocked by the requested closure, or otherwise disposing of
the land within the right-of-way to be vacated in a manner consistent with law,
and retaining appropriate easements, together with the right of egress and ingress
over the same, for the installation and maintenance of any and all existing utilities
that may be located within the right-of-way.
Bo
The applicant shall, upon meeting all other conditions to the granting of the
application, deliver to the Clerk of the Circuit Court of the City of Roanoke,
Virginia, a certified copy of this ordinance for recordation in said Clerk's Office,
indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and
in the name of the Petitioner, and the names of any other parties in interest who
may so request, as Grantees, and pay such fees and charges as are required by the
Clerk to effect such recordation.
Co
The applicant shall, upon a certified copy of this ordinance being recorded by the
Clerk of the Circuit Court of the City of Roanoke, Virginia, in said Clerk's Office,
Members of Council
Page 4
file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
Do
If the above conditions have not been met within a period of six months from the
date of the adoption of this ordinance, then said ordinance shall be null and void
with no further action by City Council being necessary
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
ERT:mpf
attachments
cc: Assistant City Attorney
Petitioner
IN RE:
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
'98 FEB18 ~9:06
Application of Michelle Poweil for closing of the alley connecting the properties of 1911
East Gate and 1909 East Gate Ave.
MEMBERS OF COUNCIL:
Michelle Powell applies to have an undeveloped public alley situated bem,'een official
tax parcel numbers 3341104 and 3341103, being at 1911 East Gate and 1909 East Gate
Ave. in the City of Roanoke, Virginia, permanently closed, vacated and discontinued,
pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of
Roanoke (1979) as amended. This alley section is more particularly described on the map
anached and is as follows:
The mentioned alley consists of a driveway, trees, and shrubbery and has a total width of
twelve feet betv,'een both properties. '
Michelle Powell states that the grounds for this application are as follows:
1) Applicant's residence encroaches into this alley right-of-way.
2) The alley is underdeveloped, used as a personal driveway and is maintained by the
abutting property, owners.
3) The other abutting property owner at 1909 East Gate Ave., is in aggreement with this
proposal for closure and vacation.
WHEREFORE, Michelle Powell respectfully request that the above descnbed alley be
closed, vacated and discontinued by the Council of the City of Roanoke, Virginia, in
accordance with the Virginia Code Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as amended.
Respectively submitted,
NAME OF 15ETITIONER
TAX NUMBER: 3341104
OWNER: MICHELLE POWELL
ADDRESS: 1911 EAST GATE AVE., N.E.
TAX NUMBER: 3341103
OWNER: SHARON WOODS
ADDRESS: 190~,,~G'~ A~%, N.E. ~. ~) ~,,~' ~" ~ ~
T~ ABOVE LIS~D ~ ~ O~V PROPERTY O%~RS
THIS ~QUEST ~ ~ T~ ~PLIC~TS.
~-.~/-o/~
AFFECTED BY
RO
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MAP A
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TO
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85.00'
EAST GATE AV~'N u E', I",J.
MAP B
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 29, 1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Ms. Michelle Powell
1911 East Gate Avenue, N. E.
Roanoke, Virginia 24012
Dear Ms. Powell:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
May 18, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on your request that an alley connecting properties located at 1911 and 1909 East
Gate Avenue, N. E., identified as Official Tax Nos. 3341103 and 3341104, be permanently
vacated, discontinued and closed.
For your information, I am enclosing copy of a notice of the public hearing, an Ordinance
and a report of the City Planning Commission with regard to the matter. Please review the
documents and if you have questions, you may contact Steven J. Talevi, Assistant City
Attorney, at 853-2431. Questions with regard to the City Planning Commission report
should be directed to the Department of Planning and Community Development,
at 853-2344.
It will be necessary for you, or your representative, to be present at the May 18
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
Mary F. Parker, CMCIAAE
City Clerk
H:~ST~=I= 1'~TWELL.WI~
Michelle Powell
April 29, 1998
Page 2
MFP:Io
Enclosure
pc: Ms. Sharon Woods, 1909 East Gate Avenue, N. E., Roanoke, Virginia 24012
The Roanoke Times
Ad Number: 775997
'Publisher's Fee: $122.40
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, {the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
04/30/98 FULL RUN - Thursday
05/07/98 FULL RUN - Thursday
Witness, this llth day of May 1998
Authorized Signature
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CONCERN:
*l~e Council of the City of
Roanoke will hold a Public
Hearing on Monday, May 18,
1998, at 7:00 p.m., er es ~oon
thereafter as the matter may
be heard, in the Council
Chamber in the Municipal
Building, 215 Church Avenue,
S.W., on an application to
permanently abendon~ vacate,
discontinue and close, to the
extent the City has any legal
interest In said public
right-of-way, the following
public fight-of-my:
That.pu~ldn of an undeveloped
public alley situated between
Of~clal T~x Nos. 3441104 and
3441103, between 1911 and
1909 East Gate Avenue, N.E.
A copy of said proposal Is
ava#aMe for public In~pentlun
in the Office of the City Clerk,
Room 456, Municipal Building.
All par'des In Interest may
appear on the above date an.d
be heard on the question.
GIVEN uoder:rny hand this 28th
day of Apr,, 1998.
Mep/F. Parker, City C~ed~.
(?T5997)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, May 18, 1998, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following
public right-of-way:
That portion of an undeveloped public alley situated
between Official Tax Nos. 3441104 and 3441103, between
1911 and 1909 East Gate Avenue, N.E.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this day of , 1998.
Mary F. Parker, City Clerk.
l I:\NIgTIf.'I~\NA- POW I:'l ,. 1
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CiTY PLANNING
COMMISSION '~ MAR 12 P3"57
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, April
1, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from Michelle Powell that an undeveloped public alley situated between Official
Tax Nos. 3341104 and 3341103, between 1911 and 1909 East Gate Avenue, N.E., be
permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, March 17 and 24, 1998
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
TO THE CITY CLERK OF THE CITY OF ROANOKE,
PERTAINING TO THE STREET AND ALLEY CLOSURE__ ......__'P'P~QU~5~)F:/~9
Michelle Powell to close an alley between 1911 and 1909 East Gate
Avenue, N.E.
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
)
)Affidavit
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 23rd day of March, 1998, notices of a public hearing to be held
on the 1st day of April, 1998, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel Owner's Name Mailing Address
3341103 Sharon Woods
P. O. Box 5934
Roanoke, VA24012
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23rd day of March, 1998.
My Commission expires:/~, c_f///¢;~-/'7
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 24, 1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from Michelle Powell requesting that an alley connecting properties located
at 1911 and 1909 East Gate Avenue, N. E., identified as Official Tax Nos. 3341103 and
3341104, be permanently vacated, discontinued and closed.
Sincerely, FO.~.J,,~--
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
Ms. Mir, helle Powell, 1911 East Gate Avenue, N. E., Roanoke, Virginia 24012
Ms. Sharon T. Woods, 1909 East Gate Avenue, N. E., Roanoke, Virginia 24012
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~'TR~ELLWI=O
RECEIVED
CITY CLEP~(S
1N THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
'98 FEB18 AP:06
Application of Michelle Powell for closing of the alley connecting the properties of 1911
East Gate and 1909 East Gate Ave.
MEMBERS OF COUNCIL:
Michelle Powell applies to have an undeveloped public alley situated between official
tax parcel numbers 3341104 and 3341103, being at 1911 East Gate and 1909 East Gate
Ave. in the City of Roanoke, Virginia, permanently closed, vacated and discontinued,
pursuant to Virginia Code Section 15.1-364 and Section 30-14, Code of the City of
Roanoke (1979) as amended. This alley section is more particularly described on the map
attached and is as follows:
The mentioned alley consists of a driveway, trees, and shrubbery and has a total width of
twelve feet between both properties.
Michelle Powell states that the grounds for this application are as follows:
1) Applicant's residence encroaches into this alley right-of-way.
2) The alley is underdeveloped, used as a personal driveway and is maintained by the
abutting property owners.
3) The other abutting property owner at 1909 East Gate Ave., is in aggreement with this
proposal for closure and vacation.
WHEREFORE, Michelle Powell respectfully request that the above described alley be
closed, vacated and discontinued by the Council of the City of Roanoke, Virginia, in
accordance with the Virginia Code Section 15.1-364 and Section 30-14, Code of the City
of Roanoke (1979), as amended.
Respectively submitted,
NAME OF I~ETITIONER
TAX NUMBER: 3341104
OWNER: MICHELLE POWELL
ADDRESS: 1911 EAST GATE AVE., N.E.
TAX NUMBER: 3341103
OWNER: SHARON WOODS
ADDRESS: 1909 EAST GATE AVE., N.E.
THE ABOVE LISTED ARE THE ONLY PROPERTY OWNERS
THIS REQUEST AND ARE THE APPLICANTS.
AFFECTED BY
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Mary F. Parker, CMCIAAE
c~y C~rk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File #514
Sandra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33850-060198 permanently vacating, discontinuing
and closing a portion of Pineland Road, S. W., located adjacent to Official Tax Nos.
5010507 and 5010317. The abovereferenced measure was adopted by the Council of the
City of Roanoke on first reading on Monday, May 18, 1998, also adopted by the Council
on second reading on Monday, June 1, 1998, and will be in full force and effect ten days
following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MfP:lo
Attachment
pc:
Mr. and Mrs. Joseph C. Kepley, 3201 Pineland Road, S. W., Roanoke, Virginia
24018
Mr. Neil Schlossberg, 3202 Pineland Road, S. W., Roanoke, Virginia 24018
Mr. and Mrs. Donald Wolthuis, 2116 Circle Drive, S. W., Roanoke, Virginia 24018
H:~GENDAg61,JUNEl.WPO
W. Robert Herbert
June 8, 1998
Page 2
pc:
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
Willard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
H:~AGENDAg61JUNE1 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33850-060198.
AN ORDINANCE permanently vacating, discontinuing and closing
certain public right-of-way in the City of Roanoke, Virginia, as
are more particularly described hereinafter.
WHEREAS, the City of Roanoke filed an application to the
Council of the City of Roanoke, Virginia, in accordance with law,
requesting the Council to permanently vacate, discontinue and close
the public right-of-way described hereinafter; and
WHEREAS, the City Planning Commission, after giving proper
notice to all concerned as required by S30-14, Code of the City of
Roanoke (1979), as amended, and after having conducted a public
hearing on the matter, has made its recommendation to Council; and
WHEREAS, a public hearing was held on said application by the
City Council on May 18, 1998, after due and timely notice thereof
as required by §30-14, Code of the City of Roanoke (1979), as
amended, at which hearing all parties in interest and citizens were
afforded an opportunity to be heard on said application; and
WHEREAS, it appearing from the foregoing that the land
proprietors affected by the requested closing of the subject public
right-of-way have been properly notified; and
WHEREAS, from all of the foregoing, the Council considers that
no inconvenience will result to any individual or to the public
from permanently vacating, discontinuing and closing said public
right-of-way.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke, Virginia, that the public right-of-way situate in the City
of Roanoke, Virginia, and more particularly described as follows:
That undeveloped portion of Pineland Road, S.W., located
adjacent to lots bearing Official Tax Nos. 5010507 and
5010317,
be, and is hereby permanently vacated, discontinued and closed, and
that all right and interest of the public in and to the same be,
and hereby is, released insofar as the Council of the City of
Roanoke is empowered so to do with respect to the closed portion of
the right-of-way, reserving however, to the City of Roanoke and any
utility company, including, specifically, without limitation,
providers to or for the public of cable television, electricity,
natural gas or telephone service, an easement for sewer and water
mains, television cable, electric wires, gas lines, telephone
lines, and related facilities that may now be located in or across
said public right~of-way, together with the right of ingress and
egress for the maintenance or replacement of such lines, mains or
utilities, such right to include the right to remove, without the
payment of compensation or damages of any kind to the owner, any
landscaping, fences, shrubbery, structure or any other
encroachments on or over the easement which impede access for
maintenance or replacement purposes at the time such work is
undertaken; such easement or easements to terminate upon the later
abandonment of use or permanent removal from the above-described
public right-of-way of any such municipal installation or other
utility or facility by the owner thereof.
BE IT FURTHER ORDAINED that the applicant shall submit to the
Subdivision Agent, receive all required approvals of, and record
with the Clerk of the Circuit Court for the City of Roanoke, a
subdivision plat, with said plat combining all properties which
would otherwise be landlocked by the requested closure, or
otherwise disposing of the land within the right-of-way to be
vacated in a manner consistent with law, and retaining appropriate
easements, together with the right of ingress and egress over the
same, for the installation and maintenance of any and all existing
utilities that may be located within the right-of-way.
BE IT FURTHER ORDAINED that the applicant shall, upon meeting
all other conditions to the granting of the application, deliver to
the Clerk of the Circuit Court of the City of Roanoke, Virginia, a
certified copy of this ordinance for recordation where deeds are
recorded in said Clerk's Office, indexing the same in the name of
the City of Roanoke, Virginia, as Grantor, and in the name of the
Petitioner, and the names of any other parties in interest who may
so request, as Grantees, and pay such fees and charges as are
required by the Clerk to effect such recordation.
BE IT FURTHER ORDAINED that the applicant shall, upon a
certified copy of this ordinance being recorded by the Clerk of the
Circuit Court of the City of Roanoke, Virginia, where deeds are
recorded in said Clerk's Office, file with the City Engineer for
the City of Roanoke, Virginia, the Clerk's receipt, demonstrating
that such recordation has occurred.
3
BE IT FINALLY ORDAINED that if the above conditions have not
been met within a period of six (6) months from the date of the
adoption of this ordinance, then said ordinance shall be null and
void with no further action by City Council being necessary.
ATTEST:
City Clerk.
| I :\0 R.I)'(J 1,135 O- I~IN I'.'I,A I ~
RECF_~¥ED
CITY" "~"~' .....
L.L['_?: ".,), r!,r';:' "'7'
'98 APR-9 P4:54
Roanoke City Planning Commission
May 18, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from the City Manager to close and vacate a certain portion of
Pineland Road, S.W.,as defined on the City's Official Appraisal Map Sheet
No. 501 and Map A as attached to this report
I. Background:
Ad
Pineland Road, S.W., prior to February 27, 1995, was a developed (paved) street
from its intersection with Deyerle Road, S.W., to a point of dead-end, approximately
150 feet west of Circle Drive, S.W. (See attached Map A)
Bo
Owner of a parcel of land situated beyond the developed (paved) portion of Pineland
Road, S.W., requested that City Council open and develop (pave) an additional
section of Pineland Road to provide public street access and thereby facilitate the
construction of his new home at that location.
Co
City Council, by ordinance adopted on February 27, 1995, authorized the City
Manager to take certain actions to open, extend and develop a limited section
(approximately 100 feet) of Pineland Road, S.W., with said section to be terminated
with a cul-de-sac turnaround.
Do
City action in opening and developing this additional section of Pineland Road, S.W.,
has since resulted in the construction of two new upper scale income homes
($250,000 or more) on lots that had lain idle, vacant and unproductive for many
years.
Ordinance also authorized the City Manager to file with the Ci_ty Clerk an application
to close, vacate or otherwise alter the remaining residual section of Pineland Road.
II. Current Situation:
Ad
Room 162
Pineland Road, S.W., as currently developed (paved) now extends from Deyerle
Road, S.W., to a point approximately 50 feet west of Circle Drive, S.W. Any
additional extension of this street would result in a connection with Circle Drive,
S.W.
Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
Questions conceming the possibility of opening and constructing Pineland Road to
a connection with Circle Drive have, over the years, been raised by various
individuals.
Co
Owners of properties abutting Pineland Road have on each occasion voiced
numerous objections to any possibility of connecting these streets. City traffic
engineer advises that a connection between these two residential streets would be
undesirable as it would result in future cut-through traffic problems.
Portion of Pineland Road, S.W., as currently requested for closure and vacation has
remained in an undeveloped, idle and unproductive status for many years.
mo
City has no current or future plans to open, extend or otherwise utilize this
undeveloped portion of Pineland Road, S.W.
Fo
Residents of Pineland Road, S.W., have previously requested that this undeveloped
section of their street be closed and vacated to prevent the future possibility of this
street being opened as a traffic connection to Circle Drive, S.W.
Owners of all properties abutting Pineland Road, S.W. from its intersection with
Eastview Drive to its intersection with Circle Drive, S.W. were notified on
September 30, 1997, of this proposal to close and vacate the subject section of
Pineland Road, S.W.
III. Issues:
A. Neighborhood impact.
B. Traffic impact.
C. Utilities within the public right-of-way.
D. Creation of a dead-end street.
E. Land use.
F. Relationship to the comprehensive plan.
IV. Alternatives:
Approve the request to close and vacate the described section of Pineland Road,
S.W., subject to certain conditions outlined in Part V. of this report.
Neighborhood impact. Closure and vacation of this portion of Pineland
Road, S.W., should have a positive effect on the immediate neighborhood by
eliminating any future possibility that this undeveloped street section could
Members of Council
Page 3
be developed and opened to allow a traffic connection between Pineland
Road and Circle Drive, S.W.
Traffic impact. Closure and vacation of this section of Pineland Road will
have no effect on current traffic and no effect on future traffic needs in the
immediate area.
3. Utilities within the public right-of-way:
City has public sewer and water facilities within this section of
Pineland Road, S.W.
City has storm drainage facilities within this section of Pineland
Road, S.W.
c. Appropriate easements for these utilities will be retained by the City.
4. Creation of a dead-end street:
Street pavement of Pineland Road currently terminates at a point
approximately 50 feet from the westerly right-of-way boundary of
Circle Drive. This street section has been a dead-end street for many
years.
bo
Ordinance adopted by City Council on February 27, 1995, provided
for the grading and paving of a public turnaround (cul-de-sac) at the
new terminus of the street.
5. Land use:
Land within this undeveloped section of Pineland Road, S.W., has
remained in an undeveloped, idle and unproductive state for many
years.
bo
Abutting property owners can utilize the land within this undeveloped
street section in a more efficient and productive manner.
If vacated, the land within this undeveloped street section would
return to the City's real estate tax rolls.
o
Relationship to the comprehensive plan. Closure and permanent vacation of
the described section of public right-of-way would be consistent with the
intent of the comprehensive plan that available land should be utilized in the
most appropriate manner.
Deny the City Manager's request to close and vacate the described section of
Pineland Road, S.W.
Members of Council
Page 4
Neighborhood impact. It is the opinion of staff that denial of the request
would have a negative effect on the owners of properties abutting this section
of Pineland Road.
Traffic impact: Denial would have no effect on current traffic in the
immediate area.
3. Utilities within the public right-of-way would not be an issue.
4. Creation of a dead-end street would not be an issue.
Land use. Land within this undeveloped section of public street right-of-way
will remain in an idle and unproductive state.
o
Relationship to the comprehensive plan. Denial would be inconsistent with
the intent of the comprehensive plan in that available land should be utilized
in the most appropriate manner.
V. Recommendation:
Approve Altemative A thereby approving the City Manager's request to close and
permanently vacate the described section of Pineland Road, S.W., subject to the following
conditions:
mo
The applicant shall submit to the Agent for the Planning Commission, receive all
required approvals of, and record with the Clerk of the Circuit Court for the City of
Roanoke, a subdivision plat, with said plat combining all properties which would
otherwise be landlocked by the requested closure, or otherwise disposing of the land
within the right-of-way to be vacated in a manner consistent with law, and retaining
appropriate easements, together with the right of ingress and egress over the same,
for the installation and maintenance of any and all existing utilities that may be
located within the right-of-way.
The applicant shall, upon meeting all other conditions to the granting of the
application, deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia,
a certified copy of this ordinance for recordation in said Clerk's Office, indexing the
same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of
the Petitioner, and the names of any other parties in interest who may so request, as
Grantees, and pay such fees and charges as are required by the Clerk to effect such
recordation.
Co
The applicant shall, upon a certified copy of this ordinance being recorded by the
Clerk of the Circuit Court of the City of Roanoke, Virginia, in said Clerk's Office,
file with the City Engineer for the City of Roanoke, Virginia, the Clerk's receipt,
demonstrating that such recordation has occurred.
Members of Council
Page 5
Do
The City Engineer shall, upon receiving the afore-mentioned Clerk's receipt, mark
"permanently vacated" on said public right-of-way on all maps and plats on file in
his office on which said right-of-way is shown, referring to the book and page of
ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein
this ordinance shall be spread.
If the above conditions have not been met within a period of six months from the
date of the adoption of this ordinance, then said ordinance shall be null and void with
no further action by City Council being necessary
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
ERT:mpf
attachment
cc: Assistant City Attorney
Application of the City of Roanoke )
to close and permanently vacate a )
portion of Pineland Road, S.W., as )
the same is defined on Map Sheet No. )
501 of the City's Official Appraisal )
Maps and Map A as attached to this )
report )
CITY
'98 FEB 24 P3:40
Application for altering, closing and
vacating a portion of a public street,
pursuant to Section 30-14 of the Code
of the City or Roanoke, 1979, as amended
To the Honorable Mayor and Members of City Council:
The City of Roanoke hereby applies, pursuant to a motion adopted by the City Council on
February 27, 1995, to close and permanently vacate a certain portion of Pineland Road, S.W.
pursuant to Section 30-14, of the Code of the City of Roanoke (1979), as amended.
The applicant states that the grounds for this application are as follows:
Authorization for the filing of this application was granted by City Council on
February 27, 1995, in the course of its approval for the extension and termination of
the paved surface of Pineland Road, S.W., at a new, fixed and permanent location.
All owners of property on Pineland Road, S.W., have been notified of the proposed
closure and vacation (see attached example letter of notification). No property owner
has expressed any opposition to the proposal.
The City of Roanoke has no current or future plans to open or utilize this section of
street as a connector to Circle Drive, S.W., and the abutting property owners have
maintained (mowed grass, etc.) this section of street for many years.
The location and dimensions of the subject section of Pineland Road, S.W., is defined
on the City's Official Appraisal Map No. 501 and Map A as attached to this report.
A list of the names and addresses of all property owners affected by this proposed
closure and vacation are attached hereto.
Wherefore, the City of Roanoke, Virginia, respectfully requests that the above-described section of
Pineland Road, S.W., be closed and permanently vacated in accordance with the provisions set forth
in Section 30-14 of the Code of the City of Roanoke (1979), as amended.
W. Robert Herbert, City Manager
ADJOINING PROPERTY Ox3,WERS
Joseph Charles Kepley
Betty F. Kepley- Trustees
3201 Pineland Road, SW
Roanoke, VA 24018
5010507
Neil Schlossberg
3202 ?ineland Road, SW
Roanoke, VA 24018
5010320
Donald and Patricia Wolthuis
2116 Circle Drive, SW
Roanoke, VA 24018
5010317
J/J¥
Ot~IVE
Ad Number: 776015
Publisher's Fee: $122.40
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
04/30/98 FULL RUN - Thursday
05/07/98 FULL RUN - Thursday
Witness, this llth day of May 1998
Authorized Signature
NOTICE OF PUBUC HEARING
TO WHOM IT MAY COI~ERN:
The Council of'the ~ of ]
Roanoke will hold a PulXic
Healing on Monday, May 18,
1998, at 7:00 p.m., or as sram
be heard, in the Council
Chamber in the Municipal
Buildle~ 215 Church A~ne,
S.W., on an aoplicatlen to
permanently abandon, vacate,
dlscontinne and close', to the
extant the City has any"lelial
Interest in said public
right-of-way, the following
public r~ht-of-way:
Rat undeveloped portion of
Ploaland Road, S.W., located
acljacant to lots baadng Offlc~l
Tax Nos. 5010507 and
50:10317.
A copy of this proposal is
available for public im~pectlen
In the Office of the CIW Clad<,
Room 456, MunicipaJ Building.
All bartles in Interest may
appear on the above date and
be baard on the question.
GIVEN under my hand this 28th
day of A~I, 199~.
Mary F. Parke~, City Clerk
(776O15)
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 29, 1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Mr. and Mrs. Joseph C. Kepley
Mr. Neil Schlossberg
Mr. and Mrs. Donald Wolthuis
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
May 18, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on the request of the City of Roanoke that a portion of Pineland Road, located
adjacent to Official Tax Nos. 5010507 and 5010317, be permanently vacated, discontinued
and closed.
The City Planning Commission, has recommended approval of the request, subject to the
following condition:
The applicant shall submit to the Agent for the City Planning Commission,
receive approval thereof, and record with the Clerk of the Circuit Court for
the City of Roanoke, a subdivision plat, said plat combining all properties
which would otherwise be landlocked by the requested closure, or otherwise
disposing of the land within the right-of-way to be vacated in a manner
consistent with law, and retaining appropriate easements, together with the
right of ingress and egress over same, for installation and maintenance of
any and all existing utilities that may be located within the right-of-way.
If you would like to receive a copy of the City Planning Commission's report, please call
the City Clerk's Office at 853-2541.
This letter is provided for your information as an interested property owner and/or an
adjoining property owner. If you have questions with regard to the matter, please call the
Department of Planning and Community Development at 853-2344.
Mr. and Mrs. Joseph C. Kepley
Mr. Neil Schlossberg
Mr. and Mrs. Donald Wolthuis
April 29, 1998
Page 2
MFP:Io
Sincerely, PO..~,~.----
/~ ~,~.
Mary F. CMC/AAE
City Clerk
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
The Council of the City of Roanoke will hold a Public Hearing
on Monday, May 18, 1998, at 7:00 p.m., or as soon thereafter as the
matter may be heard, in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on an application to permanently
abandon, vacate, discontinue and close, to the extent the City has
any legal interest in said public right-of-way, the following
public right-of-way:
That undeveloped portion of Pineland Road, S.W., located
adjacent to lots bearing Official Tax Nos. 5010507 and
5010317.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this day of , 1998.
Mary F. Parker, City Clerk.
!I:\NOTICE\NA-PINEL.I
NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, April
1, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request from W. Robert Herbert, City Manager. that an undeveloped portion of Pineland
Road, S.W., located adjacent to lots bearing Official Tax Nos. 5010507 and 5010317, be
permanently vacated, discontinued and closed.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
*Iartha P. Franklin, Secretary
Roanoke City Planning Commission
Please print in newspaper on Tuesday, March 17 and 24. 1998
Please bill and send affidavit of publication to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA ~:£ C [~ i ',,' ~ [;
CITY Ct ~ !~-'~ ~-~!::-~;
PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF:
'98 HAR 24 / 9:24
City of Roanoke to close a portion of Pineland Road, S.W. )Affidavit
COMMONWEALTH OF VIRGINIA )
) TO-WIT:
CITY OF ROANOKE )
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 23rd day of March, 1998, notices of a public hearing to be held
on the 1 st day of April, 1998, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
5010507
Owner's Name
Joseph Charles Kepley
Betty Kepley- Trustees
Mailing Address
3201 Pineland Road, SW
Roanoke, VA 24018
5010320
Neil Schlossberg
3202 Pineland Road, SW
Roanoke, VA 24018
5020317
Donald and Patricia Wolthuis
2116 Circle Drive, SW
Roanoke, VA 24018
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23rd day of March, 1998.
My Commission expires:
MARY F. PARKER, CMC/AAE
City Clerk
CITY' OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 24, 1998
File #514
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees
therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of
an application from the City of Roanoke requesting that a portion of Pineland Road, S. W.,
be permanently vacated, discontinued and closed.
Sincerely,
Mary F. er', CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
The Honorable Mayor and Members of the Roanoke City Council
W. Robert Herbert, City Manager
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~TE~.WPD
Application of the City of Roanoke )
to close and permanently vacate a )
portion of Pineland Road, S.W., as )
the same is defined on Map Sheet No. )
501 of the City's Official Appraisal )
Maps and Map A as attached to this )
report )
RECEI \, Eli
CITY C,_~ ..~,.~, F'F?i~;]:
'98 FEB 24 P3:40
Application for altering, closing and
vacating a portion of a public street,
pursuant to Section 30-14 of the Code
of the City or Roanoke, 1979, as amended
To the Honorable Mayor and Members of City Council:
The City of Roanoke hereby applies, pursuant to a motion adopted by the City Council on
February 27, 1995, to close and permanently vacate a certain portion of Pineland Road, S.W.
pursuant to Section 30-14, of the Code of the City of Roanoke (1979), as amended.
The applicant states that the grounds for this application are as follows:
Authorization for the filing of this application was granted by City Council on
February 27, 1995, in the course of its approval for the extension and termination of
the paved surface of Pineland Road, S.W., at a new, fixed and permanent location.
All owners of property on Pineland Road, S.W., have been notified of the proposed
closure and vacation (see attached example letter of notification). No property owner
has expressed any opposition to the proposal.
o
The City of Roanoke has no current or future plans to open or utilize this section of
street as a connector to Circle Drive, S.W., and the abutting property owners have
maintained (mowed grass, etc.) this section of street for many years.
The location and dimensions of the subject section of Pineland Road, S.W., is defined
on the City's Official Appraisal Map No. 501 and Map A as attached to this report.
A list of the names and addresses of all property owners affected by this proposed
closure and vacation are attached hereto.
Wherefore, the City of Roanoke, Virginia, respectfully requests that the above-described section of
Pineland Road, S.W., be closed and permanently vacated in accordance with the provisions set forth
in Section 30-14 of the Code of the City of Roanoke (1979), as amended.
W. Robert Herbert, City Manager
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File #24-51
Sandm H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33851-060198 amending Section 36.1-710, Fees
ne~, of Division 6, Fees, of Article VII, Administration, of Chapter 36.1, Zoning, of the
Code of the City of Roanoke, (1979), as amended, by the addition of a new subsection (c),
to authorize refunds of fees or charges under certain justifiable circumstances. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first
reading on Monday, May 18, 1998, also adopted by the Council on second reading on
Monday, June 1, 1998, and will be in full force and effect ten days following the date of its
second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of
Virginia
H:~,GENDA96~JUNE1 .WPO
W. Robert Herbert
June 8, 1998
Page 2
pc:
The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit
of Virginia
The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of
Virginia
The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia
The Honorable Julian H. Raney, Jr., Chief Judge, General District Court
The Honorable George W. Harris, Jr., Judge, General District Court
The Honorable Vincent A. Lilley, Judge, General District Court
The Honorable William D. Broadhurst, Judge, General District Court
The Honorable Jacqueline F. Ward Talevi, Judge, General District Court
The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic
Relations District Court
The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations
District Court
The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations
District Court
The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations
District Court
Evelyn Jefferson, Vice-President - Supplements, Municipal Code Corporation,
P. O. Box 2235, Tallahassee, Florida 32304
Raymond F. Leven, Public Defender, Suite 4B, Southwest Virginia Building,
Roanoke, Virginia 24011
Ronald S. ^lbright, Clerk, General District Court
Patsy A. Bussey, Clerk, Juvenile and Domestic Relations District Court
Bobby D. Casey, Office of the Magistrate
James D. Grisso, Director of Finance
Evelyn S. Lander, Acting Chief, Planning and Community Development
Martha P. Franklin, Secretary, Planning and Community Development
H:~.GENDA98~JUNEl.WPD
RECEI 'v !-i I_~
CITY Cl_E[ti'.~ 5!:!:i
'98 ll/ Y 12 / 9:29
May 1B, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
Zoning Ordinance Amendment
Refund of Certain Fees
I concur in the attached recommendation from the Planning Commission related to the
refund of certain fees and charges which may be collected in error, or when an applicant requests
withdrawal prior to city personnel performing any substantial services.
Respectfully,
W. Robert Herbert
City Manager
WRH:WFC:pr
Attachment
CC:
Mary F. Parker, City Clerk
James D. Ritchie, Assistant City Manager
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
William F. Clark, Director of Public Works
John R. Marlles, Chief of Planning & Community Development
RECEiVELq
'98 APP-, 27
May18,1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request to amend Section 36.1-710, Zoning, Code of the City of Roanoke,
Virginia (1979), as amended, by adding a new subsection (c) to provide
for the reimbursement or refund of certain fees and charges under certain
conditions.
I. Background:
mo
Department of Planning and Community Development is the initial and primary
point of contact for the general public in the filing of a wide variety of
applications.
Bo
Applications for zoning permits, zoning (rezonings) amendments, certificates of
appropriateness from the Architectural Review Board and heatings before the
Board of Zoning Appeals are all authorized by Chapter 36.1, Zoning, of the City
Code (1979), as amended.
Co
Ordinance as set forth in Chapter 36.1-710(a) requires the payment of certain fees
as enumerated in the City's Fee Compendium for the provision of the above-cited
services and further mandates that "(a) The schedule of fees and charges shall be
as set forth in the fee compendium of the City and shall be available in the Office
of the Zoning Administrator and City Clerk and may be altered or amended only
by City Council."
Do
Section 36.1-710(b) further provides that: "No action will be initiated on any
application, appeal, or amendment and no permit, certificates, special exception,
variance, interpretation or amendment will be processed or granted unless and
until either payment of the prescribed fees, charges and expenses has been made
in full, or payment is delayed pursuant to a city deferred payment agreement
executed by, or on behalf of, a person seeking a permit, certificate, special
exception, variance, interpretation, amendment or services."
Applicants on occasion, decide for various reasons to withdraw their applications
(prior to the City's initiation of any action on such applications), and on some rare
Members of Council
Page 2
occasions human error or oversight is involved in the overall transaction of fee
prescription, assessment or collection.
Fo
Request for a refund of a street and alley closure fee was submitted to City
Council on July 16, 1993. City Council referred the request to the City Manager
for appropriate disposition. Both the City Manager and City Council were
without authority to waive or refund any such prescribed fee or charge without
first amending the City Code.
Go
Request was reviewed by the Planning Commission at its regular meeting on
March 4, 1998. There was no one present to speak either in favor of or in
opposition to the proposed amendment.
II. Current Situation:
mo
Department of Planning and Community Development as a City department under
the direction of the City Manager, needs a legal process under which necessary
refunds can be made in justifiable cases.
Bo
City has no written authority, procedures, or guidelines for refunding of fees and
charges under certain circumstances once such fees or charges have been paid to
the City.
III. Issues:
A. Necessary_ authority in the provision of public services.
B. Administrative efficiency.
IV. Alternatives:
mo
Recommend that City Council approve the proposed amendment to Chapter 36.1-
710 by adding a new subsection (c) to authorize the City Manager or his designees
to refund fees or charges under certain circumstances.
Necessary authority in the provision of public services. Amendment will
provide the City Manager with necessary authority to adjust by means of
refund any inequity, error or oversight in the prescription, assessment or
collection of fees and charges.
Administrative efficiency. Amendment will increase administrative
efficiency by providing a clear procedure for the prompt correction and
appropriate adjustment of routine transactional inequities.
Members of Council
Page 3
B. Deny the proposed amendment to Chapter 36.1-710.
Necessary_ authority in the provision of public services. The Department of
Planning and Community Development will continue to prescribe, assess
and collect City fees and charges without access to an appropriate
authority to adjust by refund in whole or in part, any fee or charge
prescribed, assessed or collected in error or by oversight.
Administrative efficiency. Administrative efficiency will not be
improved. Refund problem will continue to arise from time to time.
V. Recommendation:
The Planning Commission, by a vote of 4-0 (Messrs. Dowe, Hill and Manetta absent)
recommends that City Council approve Alternative A thereby adopting the proposed
amendment to Chapter 36.1, Zoning of the Code of the City of Roanoke, Virginia (1979),
as amended, to authorize the City Manger or his designee to refund fees or charges under
certain circumstances.
ERT:mpf
attachments
cc: Assistant City Attomey
City Clerk
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
Members of Council
Page 4
Amend the Section 36.1-710. Fees generally, of the Zoning Ordinance by adding the
following subsection:
(c)
Subsections (a) and (b) notwithstanding, in any transaction involving the imposition of
any fee or charge required by this chapter, a refund may be approved by the city manager,
when any fee or charge has been erroneously or incorrectly imposed by city personnel, or
when an application for a specific service or specific services is withdrawn by an
applicant prior to the performance of any substantial services by city personnel in the
processing of such application.
Ad Number: 775992
?ublisher~s Fee: $163.20
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
04/30/98 FULL RUN - Thursday
05/07/98 FULL RUN - Thursday
Witness, this llth day of May 1998
Authorized Signature
t--NOTIC£~- OF PUBLIC HEARING
/T~ WHOM IT MAY CONCERN:
Pursuant to the provisions of
(1950), as amended, the
Council of the City of Roanoke
Monday, May ~8, t99~, at
7:00 p.m.,i or aa soon
· thereafter as the matter may
be heard, in the Council
Chamber in the Municipal
julldlng, 21~ Church Avonoe,
, ~W,, ~ ~ to consider an
,~M ~ of R0~nohe (t979), as
~posed amendment
''~vo"fd amend the foliowln~
sec~l~)n of Chapter. 36.3.,
ZOnin& of the Coda of the City
~X Roanoke (3.950), as
amerind: t35.1-710, Fees
~ene~lly, to authorize re,md
of ~es or cherges under
certain justifiable
rd~r~umsmn~e~ A cop~ of s~d
~oposed amendment is
t~ble for review in the
~'~.~ Municipal Building.
'~t~ pmpased regulation ~ d
~i~e directed to me o~ce of
'~%~'t~'m u n i t y Planning,
853-2344.
.~.11 pa~ies in Interest may
appeM on the above date and
GI~ under my hand this 28th
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of S15.2-2204, Code of Virginia
(1950), as amended, the Council of the City of Roanoke will hold a
Public Hearing on Monday, May 18, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the Council Chamber in
the Municipal Building, 215 Church Avenue, S.W., in order to
consider an amendment and revision to Chapter 36.1, Zoning, Code of
the City of Roanoke (1979), as amended.
The proposed amendment would amend the following section of
Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1950), as
amended: §36.1-710, Fees generally, to authorize refund of fees or
charges under certain justifiable circumstances. A copy of said
proposed amendment is available for review in the Office of the
City Clerk, Room 456, Municipal Building. Questions about the
content of the proposed regulation should be directed to the Office
of Community Planning, 853-2344.
All parties in interest may appear on the above date and be
heard on the question.
GIVEN under my hand this day of , 1998.
Mary F. Parker, City Clerk.
I I:\NOTIC I{\N -?~1:1!1~$. I A
~CHARTERED 17~2~
(.',il Y C! [P.?:, i ~-~-~
'98 19 P 4. :00
Roanoke City Planning Commission
April 20, 1998
The Honorable David A. Bowers, Mayor
and Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request to amend Section 36.1-710, Zoning, Code of the City of Roanoke,
Virginia (1979), as amended, by adding a new subsection (c) to provide
for the reimbursement or refund of certain fees and charges under certain
conditions.
I. Background:
mo
Department of Planning and Community Development is the initial and primary
point of contact for the general public in the filing of a wide variety of
applications.
Bo
Applications for zoning permits, zoning (rezonings) amendments, certificates of
appropriateness from the Architectural Review Board and hearings before the
Board of Zoning Appeals are all authorized by Chapter 36.1, Zoning, of the City
Code (1979), as amended.
Ordinance as set forth in Chapter 36.1-710(a) requires the payment of certain fees
as enumerated in the City's Fee Compendium for the provision of the above-cited
services and further mandates that "(a) The schedule of fees and charges shall be
as set forth in the fee compendium of the City and shall be available in the Office
of the Zoning Administrator and City Clerk and may be altered or amended only
by City Council."
Do
Section 36.1-710(b) further provides that: "No action will be initiated on any
application, appeal, or amendment and no permit, certificates, special exception,
variance, interpretation or amendment will be processed or granted unless and
until either payment of the prescribed fees, charges and expenses has been made
in full, or payment is delayed pursuant to a city deferred payment agreement
executed by, or on behalf of, a person seeking a permit, certificate, special
exception, variance, interpretation, amendment or services."
Applicants on occasion, decide for various reasons to withdraw their applications
(prior to the City's initiation of any action on such applications), and on some rare
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of the Commission
Page 2
occasions human error or oversight is involved in the overall transaction of fee
prescription, assessment or collection.
Fo
Request for a refund of a street and alley closure fee was submitted to City
Council on July 16, 1993. City Council referred the request to the City Manager
for appropriate disposition. Both the City Manager and City Council were
without authority to waive or refund any such prescribed fee or charge without
first amending the City Code.
Go
Request was reviewed by the Planning Commission at its regular meeting on
March 4, 1998. There was no one present to speak either in favor of or in
opposition to the proposed amendment.
II. Current Situation:
Ao
Bo
III. Issues:
Department of Planning and Community Development as a City department under
the direction of the City Manager, needs a legal process under which necessary
refunds can be made in justifiable cases.
City has no written authority, procedures, or guidelines for refunding of fees and
charges under justifiable circumstances once such fees or charges have been paid
to the City.
A. Accountability in the provision of public services.
B. Administrative efficiency.
C. Accounting safeguard.
IV. Alternatives:
Ao
Recommend that City Council approve the proposed amendment to Chapter 36.1-
710 by adding a new subsection (c) to authorize the City Manager or his designees
to refund fees or charges under certain circumstances.
Accountability in the provision of public services. Amendment will
provide the City Manager with necessary authority and accountability to
adjust by means of refund any inequity, error or oversight in the
prescription, assessment or collection of fees and charges.
Administrative efficiency. Amendment will increase administrative
efficiency by providing a clear procedure for the prompt correction and
appropriate adjustment of routine transactional inequities.
Members of the Commission
Page 3
o
Accounting safeguards. Amendment provides an appropriate safeguard
against any excess or abuse of the proposed refund process. Amendment
requires that a detailed description of all refunds be filed with the City
Auditor on an annual basis.
B. Deny the proposed amendment to Chapter 36.1-710.
Accountability in the provision of public services. The Department of
Planning and Community Development will continue to prescribe, assess
and collect City fees and charges without access to an appropriate
authority to adjust by refund in whole or in part, any fee or charge
prescribed, assessed or collected in error or by oversight.
Administrative efficiency. Administrative efficiency will not be
improved. Refund problem will continue to arise from time to time.
3. Accounting safeguard will not be an issue.
V. Recommendation:
The Planning Commission, by a vote of 4-0 (Messrs. Dowe, Hill and Manetta absent)
recommends that City Council approve Alternative A thereby adopting the proposed
amendment to Chapter 36.1, Zoning of the Code of the City of Roanoke, Virginia (1979),
as amended, to authorize the City Manger or his designee to refund fees or charges under
certain justifiable circumstances.
Respectfully submitted,
Gilbert E. Butler, Chairman
Roanoke City Planning Commission
ERT:mpf
attachments
cc: Assistant City Attorney
City Clerk
Members of the Commission
Page 4
Amend the Section 36.1-710. Fees generally, of the Zoning Ordinance by adding the
following subsection:
(c)
Subsections (a) and (b) notwithstanding, in any transaction involving the imposition of
any fee or charge required by this chapter, a refund may be approved by the city manager,
when any fee or charge has been erroneously or incorrectly imposed by city personnel, or
when an application for a specific service or specific services is withdrawn by an
applicant prior to the performance of any substantial services by city personnel in the
processing of such application.
The Roanoke Times
Ad Number: 756402
Publisher's Fee: $153.00
ROANOKE CITY CLERK'S OFF
ATT: MARY PARKER, CLERK
215 CHURCH AVE SW RM 456
ROANOKE, VA 24011-1536
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
04/02/98 FULL RUN - Thursday
04/09/98 FULL RUN - Thursday
Witness, this 16thday of April 1998
Authorized Signature
NOTICE OF PUBUC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of
§15.2-2204, Code of Virginia
(1950), as amended, the Coun-
cil of the City of Roanoke will
hold a Public Hearing on Moo-
day, April 20, 1998, at 7:00
p.m., or as soon thereafter as
the matter may be heard, in
the Council Chamber in the
Municipal Bu#dlr~, 215 Church
Avenue, S.W., in order to con-
sider an amendment and revi-
sion to Chapter 36.1, Zoning,
Code of the Cit~ of Roanoke
(1979), as amended.
The proposed amendment
would amend the following sec.
tion of Chapter 36.1,.Zonln& of
the Code of the City of
Roanoke (1950), as emended:
§36.1-710, Fees generally, to
authorize refund, of fees or
cher~es under certaid justifi-
aide circumstencas. A copy of
said proposed amendment is
available for review In the
Of[I. ce of the City Clerk, Room
456, Municipal Building. Ques-
tions about the content of the
proposed regulation should be
directed to the or, ce of Com-
munity Planning, 853.2344.
All parties in interest may
appear on the above date and
be heard on the question.
GIVEN under my hand this 2nd
day of April, 1998.
Mary F. Parker, City Clerk.
(756402)
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of §15.2-2204, Code of Virginia
(1950), as amended, the Council of the City of Roanoke will hold a
Public Hearing on Monday, April 20, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, in the Council Chamber in
the Municipal Building, 215 Church Avenue, $.W., in order to
consider an amendment and revision to Chapter 36.1, Zoning, Code of
the City of Roanoke (1979), as amended.
The proposed amendment would amend the following section of
Chapter 36.1, Zoning, of the Code of the City of Roanoke (1950), as
amended: §36.1-710, Fees generally, to authorize refund of fees or
charges under certain justifiable circumstances. A copy of said
proposed amendment is available for review in the Office of the
City Clerk, Room 456, Municipal Building. Questions about the
content of the proposed regulat~.cn should be directed to the Office
of Community Planning, 853-2349.
All parties in interest may appear on the above date and be
heard on the question.
GIVEN under my hand this 2nd day of ^pri] , 1998.
Mary F. Parker, City Clerk.
H:XNOTICE~q-Z-FEES
RECEI~EO
CITY CLE?.,~S OFF' ~'~i:'
'98 FEB 17 P.3:30
NOTICF_, OF PUBLIC i-~,ARiNG BF. FORE, ~ ROANOKF_, CITY P]..,ANN]~G
COMMISSION
TO WHOM IT MAY CONCERN:
The Roanoke City Planning Commission will hold a public hearing on Wednesday, March
4, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request to amend Section 36.1-710, Zoning, Code of the City of Roanoke (1979), as
amended, by adding a new subsection (c) to provide for the reimbursement or refund of
certain fees and charges under certain conditions.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke City Planning Commission
Please prini, in newspaper on Tuesday, February 17 and 24, 1998
Please bill and send affidavit to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8,1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
I am enclosing copy of Ordinance No. 33852-060198 rezoning a 2.82-acre tract of land
located at 2013 Peters Creek Road, N. W., identified as Official Tax No. 6370306, from
RS-3, Residential Single-Family District, to C-2, General Commercial District, subject to
certain conditions proffered by the petitioners. The abovereferenced measure was
adopted by the Council of the City of Roanoke on first reading on Monday, May 18, 1998,
also adopted by the Council on second reading on Monday, June 1, 1998, and will be in
full force and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
Rocky Ridge Properties, L. L. C., c/o Cycle Center, 406 East Fourth Street, Salem,
Virginia 24153
Wilburn C. Dibling, Jr., City Attorney
Steven J. Talevi, Assistant City Attorney
VVillard N. Claytor, Director, Real Estate Valuation
Nancy J. Brown, Appraiser Aide, Real Estate Valuation
H:~,GENDAg~JUNEI.WPD
Edward A. Natt
June 8, 1998
Page 2
pc:
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Charles M. Huffine, City Engineer
Ronald H. Miller, Building Commissioner
Gilbert E. Butler, Jr., Chair, City Planning Commission, 3406 Exeter Street, S. W.,
Roanoke, Virginia 24014
Evelyn D. Dorsey, Zoning Administrator
Martha P. Franklin, Secretary, City Planning Commission
N:~CKLOI ~AGENDAgS~JUNE1 .WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 1st day of June, 1998.
No. 33852-060198.
AN ORDINANCE to amend §36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet No. 637, Sectional 1976 Zone Map,
City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, Mark Firebaugh and Rocky Ridge Properties, LLC, have
made application to the Council of the City of Roanoke to have the
hereinafter described property rezoned from RS-3, Single Family
Residential District, to C-2, General Commercial District, subject
to'certain conditions proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by §36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on May 18, 1998, after due and timely
notice thereof as required by §36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet No. 637 of the Sectional 1976 Zone Map, City of
Roanoke, be amended in the following particular and no other:
That certain 2.82-acre tract of land located at 2013 Peters
Creek Road, N.W., and bearing Official Tax No. 6370306, subject to
the proffers contained in the Fourth Amended Petition filed in the
Office of the City Clerk on May 20, 1998, and that Sheet No. 637 of
the Zone Map be changed in this respect.
ATTEST:
City Clerk.
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
May 22, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a Fourth Amended Petition from Edward A. Naif, Attomey,
representing Mark Firebaugh and Rocky Ridge Properties, L. L. C., petitioners, requesting
that a parcel of land lying on the east side of Peters Creek Road, N. W., approximately
288.5 feet south of the Peters Creek Road intersection with Woodbridge Avenue,
described as Official Tax No. 6370306, located at 2013 Peters Creek Road, be rezoned
from RS-3, Residential Single Family District, to C-2, General Commercial District, subject
to certain conditions proffered by the petitioners.
Sincerely, P~I~~-
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
Gilbert E. Butler, Jr.
May 22, 1998
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Naif, Attorney, Osterhoudt, Ferguson, Naif, Aheron & Agee, 1919
Electric Road, S. W., Suite 1, Roanoke, Virginia 24018-0007
Rocky Ridge Properties, L. L. C., c/o Cycle Center, 406 E. 4th Street, Salem,
Virginia 24153
Evelyn S. Lander, Acting Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~J~I=7ONIN(3.~et.~3CKY~ID,WpO
OSTERHOUDT. FERCI_ISON. NATT. AHERON g ACEE
A PR. OFES$1ONAL CORPOI~ATION
CHARLES H. OSTERHOUDT IgI9 ELECTR. IC P. OAD, SUITE I
MICHAEL S. FERGUSON
EDWARD A. NATT P.O. BOX 20068
MICHAEL J. AHERON ROANOKE. Vt RGI N IA
MARI~ D. KIOD
KRISTEN KONRAD JOHNSTONE
May 19, 1998
TELEPHONE
540-774'1197
FAX NO,
540-774-0961
Mary F. Parker, CMC/AAE
City Clerk
CITY OF ROANOKE
215 Church Avenue, S.W., Room 456
Roanoke, VA 24011-1536
RE:
Rocky Ridge Properties, L.L.C.
2013 Peters Creek Road, N.W.
Official Tax No. 6370306
Dear Ms. Parker:
Enclosed please find the Fourth Amended Petition which
includes the changes approved by City Council at its meeting held
on May 18, 1998. I am also providing a copy to Ms. Lander in the
Planning Department. If you need anything further, please advise.
Very truly yours,
Edward A. Natt
EAN/csb
Enclosure
pc (w/enc) :
pc (w/o enc) :
Evelyn S. Lander
Rocky Ridge Properties, L.L.C., c/o Lury Goodall
Mark Firebaugh
Craig Balzer, Balzer & Associates, Inc.
pc (w/encl.) Wilburn C. Dibling, Jr., Esq.
rlSTERHOUDT. F*ERGUSrlN,
NATT, AHERON & AGEE
ATTO R N EYS-AT-LAW
ROANrlKE, VIRGINIA
24018'1699
FOURTH AMENDED PETITION TO REZONE
THE COUNCIL OF THE CITY
IN RE:
Rezoning of a parcel of land lying on the east side of Peters
Creek Road, N.W., approximately 288.5 feet south of Peters Creek
Road's intersection with Woodbridge Avenue, designated as Tax Map
6370306, known as 2013 Peters Creek Road, from residential zoning
district RS-3 to commercial zoning district C-2 General Conunercial
District, such zoning to be subject to certain conditions.
TO THE HONORABLE MAYOR ANDMEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, Mark Firebaugh, Owner, and Rocky Ridge
Properties, L.L.C., a Virginia Limited Liability Company, contract
purchaser, of land in the City of Roanoke containing 2.82 acres,
more or less, located at 2013 Peters Creek Road, N.W. (Tax Map No.
6370306), said tract is currently zoned residential district RS-3,
file this Amended Petition to Rezone. A map of the property to be
rezoned is attached as Exhibit "1"
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said property
be rezoned from residential district RS-3 to commercial zoning
district C-2, subject to certain conditions set forth below, for
the purpose of construction of and operation of a motorcycle sales
and service center and offices.
The Petitioners believe the rezoning of said tract of land
will further the intent and purposes of the City's Zoning Ordinance
and its comprehensive plan, in that it will enable the use of a
parcel of land located on Peters Creek Road to be used for general
commercial purposes as similar adjoining properties are so
utilized.
FISTERH G U DT, FERGUSONo
NATT, AHERDN & AGEE
ATTO R N EY5 -AT- LAW
RI3ANDKE, VIRGINIA
24018-1699
The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, the rezoning will be subject to, and
that the Petitioners will abide by, the following conditions:
1. That the property will be developed in substantial
conformity with the development plan entitled "Site Plan for Rocky
Ridge Properties, L.L.C.," which was prepared by Balzer and
Associates under date of February 3, 1998, revised March 17, 1998,
and further revised May 18, 1998, a copy of which is attached
hereto as Exhibit "2", subject to any changes that may be required
as part of development plan review..
2. That there will be no access to Kay Street or Tellico
Road from the subject property.
3. That the following uses are excluded from the C-2 uses
permitted on said property:
(a) neighborhood and highway convenience stores;
(b) outdoor advertising; and
(c) fast food restaurants.
Attached as Exhibit "3" are the names, addresses and tax
numbers of the owners or owners of all lots or property immediately
adjacent to immediately across a street or road from the property
to be rezoned.
WHEREFORE, the Petitioners request that the above described
tract be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
2
DGT£RHDUDT. F£RGUGnN.
NATT. AHERDN & AGEE
ATI'Q R N EYS-AT°LAW
RnANQK£, VIRGINIA
24n18-1699
Respectfully submitted this 18th day of May, 1998.
MARK FIREBAUGH
ROCKY RIDGE PROPERTIES, L.L.C.
Member
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018 (540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z: \WP50\CAROL\ZON I NG\ROCKY. PET: [ al05/19/98
3
Ad Number: 776002
Publisher's Fee: $132.60
OSTERHOUDT FERGUSON NATT
ATTN: MIKE AHERON
P.O. BOX 20068
ROANOKE, VA 24018
The Roanoke Times
STATE of VIRGINIA
CITY of ROANOKE
AFFIDAVIT of PUBLICATION
I, (the undersigned) an authorized
representative of the Times-World Cor-
poration, which corporation is publisher
of The Roanoke Times, a daily newspaper
published in Roanoke, in the State of
Virginia, do certify that the annexed
notice was published in said newspapers
on the following dates:
04/30/98 FULL RUN - Thursday
05/07/98 FULL RUN - Thursday
Witness, this llth day of May 1998
Authorized Signature
NOTICE OF PU~BUC HEARING
T.O WHOM ~!' MAy CONCERN:
~'ursuant to the provisions of
~ VII of C~apte~ 36.1,
~ (19T~, as amended, the
Council Of the City of Roanoke
will hoid a Public Hearing on
Monday, May 18, 1998, at
7:00 p.m., or as soon
thereafter as the matter may
be heard, in the Council'
Chamber in the Municipal
Buiid/ng, 215 Church Avenue,
S.W., on the question of
rezoning from RS*3, Single
Family Residential District, to
C-2, General Commercial
District, subject to certain
proffered conditions, the
following pro~.
Rat certain 2.82-as~e tract of
land located at 2013 Peters I
Creek Road, N.W., and bemlng
Official Tax No. 6370306.
A copy of said proposal is
'available for public inspection
in the Office of the City Clerk,
Room 456, Mun/cll~J Building.
All parties in Interest may
appear on the above date and
be heard on the question.
GIVEN under .my hand this 28th
day of Ap~l, 1998.
Mary F. Parker, City Clerk.
(776002)
RECE~VEO
RoanoJ~ Cit/~ a!,r~1 in g~ q ~qission
May 18, 1998
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Mark Firebaugh and Rocky Ridge properties, LLC, represented
by Edward A. Natt, attorney, that property located at 2013 Peters Creek
Road, N. W. Official Tax No. 6370306, be rezoned from RS-3, Single Family
Residential District, to C-2, General Commercial District, such rezoning to be
subject to certain conditions proffered by the petitioner.
I. Background:
mo
Petition to rezone property from RS-3 to C-2 was filed on 2/4/98. After discussions
with the planning staff regarding the proposed development of the property, an
Amended Petition to Rezone was filed on 3/17/98, a Second Amended Petition was
filed on 3/24/98, and a Third Amended Petition on 4/7/98, following the Planning
Commission meeting. The proffered conditions of the rezoning are:
That the property will be developed in substantial conformity with the
development plan entitled "Site Plan for Rocky Ridge Properties, LLC"
which was prepared by Balzer and Associated under date of February 3,
1998, revised March 17, 1998, a copy of which is attached hereto as Exhibit
2, subject to any changes that may be required by the City as part of
development plan review.
That there will be no access to Kay Street or Tellico Road from the subject
property.
o
That the following uses are excluded from the C-2 uses permitted on said
property:
(a)
(b)
(c)
neighborhood and highway convenience stores;
outdoor advertising; and
fast food restaurants.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
Do
Bo
That there will be no separate signage for the use conducted in the relocated
house.
Purpose of the rezoning request is to construct and operate a motorcycle sales and
service center and offices.
Previous rezonings from residential to commercial have occurred in the area. These
include:
In 1986, nearby Tax Numbers 6370206 and 6370207 at the comer of Peters
Creek Road and Woodbridge Avenue (approximately 1 acre) were zoned from
RS-3 to C-2 with proffered condition that it would be used for only for those
uses permitted within the C-1 District.
In 1988, nearby Tax Numbers 6370106 and 6370107 fronting on Peters Creek
Road, between Woodbridge Avenue and Cove Road (approximately 17 acres)
were rezoned from RM-2 to C-2 with conditions that include the use of the
property for motor vehicles, buffeting of adjacent residential properties, storm
water management, and deceleration lane.
o
In 1992, adjacent Tax Numbers 6380101 and 6380102 (approximately 5
acres) were zoned from RS-3 to C-2 with proffered conditions for a
motorcycle dealership. Nine conditions were proffered, including those
dealing with use of the property, external lighting, buffeting of residential
uses, outdoor storage or display, repair, and landscaping and building design.
The rear portion of the property remained zoned RS-3.
Planning Commission public heating was held on 4/1/98. Mr. Ed Natt, attorney for
the petitioner, addressed the Commission and explained the proposed rezoning and
development of the property, noting that the area was commercial in nature and that
his client wanted to move and reuse an existing house on the property to avoid its
demolition. Mrs. Evelyn Lander, city planner, advised the Commission that she was
supportive ofrezoning the property to commercial, but was concerned about the
density of development on the property and the amount of grading proposed. She
advised that most of the existing natural buffer between the residential neighborhood
and Peters Creek Road would be lost. She noted, however, that additional landscape
buffering would be required. She also expressed concern with regard to moving the
existing house and the potential for future issues related to the need for signage,
additional parking, etc. There was discussion among the Commission members
relative to the commercial nature of the property and the degree of development that
was proposed. Mr. Rife advised that he felt that the proposed development was too
intensive for the property. Mr. Natt verbally proffered that there would be no separate
signage for the use conducted in the relocated house. The Commission voted 5-1 to
approve the rezoning request (Messrs. Butler, Chrisman, Dowe, Manetta and Mrs.
Members of Council
Page 3
Duerk voted in favor of the request; Mr. Rife opposed the request; Mr. Hill was
absent.)
II.
Current Situation:
Bo
Co
Do
Eo
Zoning of the property is presently RS-3. This zoning pattern extends north to
Woodbridge Avenue, where it then transitions to conditional and unconditional C-2
along Peters Creek Road. Typically, most of the property fronting on both sides of
Peters Creek Road is zoned C-2. The conditional zoning changes have been done in
the past twenty years. Residential RS-3 zoning is located approximately 200 - 400
feet behind Peters Creek Road.
Land use of the subject property and the adjacent properties to the north and the rear
are residential. The adjacent property to the south is a motorcycle dealership.
Property across Peters Creek Road is a car dealership. There is a substantial amount
of undeveloped land, commercially zoned land to the north of the subject property.
Utilities for water and sewer are available to the property from Peters Creek Road.
Storm water management along Peters Creek and the Peters Creek Road corridor have
been an issue for many years, especially directly across the street in vicinity of
Meadowbrook Road. The 1997 Roanoke Valley Regional Stormwater Management
Plan recommends a regional storm water detention pond upstream of the area
between Cove Road and North Lakes Drive. The facility is presently being designed
and is expected to be constructed in the near future.
Access to the subject property would be from Peters Creek Road. Median crossovers
are located at Woodbridge Avenue, Northwood Drive (across from the subject
property), and at Appleton Avenue.
Topography of the property is steep, ranging from an elevation of 1040 at Peters
Creek Road to 1110 at the rear of the site. Adjacent properties have a similar
topography. Proffered development plan would require substantial grading of the
property. A proposed grading plan has been submitted.
Buffering of adjacent residential properties would be required under the city zoning
ordinance. A twenty foot side yard is required and a twenty-five foot rear yard, as
well as a ten-foot wide dense, evergreen screen or six-foot high fence. When the
adjacent property was rezoned, the proffered development plan set aside a 90~foot
undisturbed buffer from the residential area and retained the rear 300 feet of the
property as RS-3 zoning.
Members of Council
Page 4
III.
Go
There is no established neighborhood organization for this area. A neighborhood
planning effort for the Hershberger Hills neighborhood was undertaken in 1989 and
recommended that:
Development of vacant land in the neighborhood and future growth along
Peters Creek, Cove, and Hershberger Roads should be well planned in a
comprehensive manner to protect neighborhood values and address such
issues as pedestrian and traffic safety, drainage, and buffering of residences.
Storm water rtmoff should be better managed along Peters Creek to reduce
flooding.
H. Comprehensive Plan recommends that:
Development of new or existing commercial areas in the city should be
carefully planned and designed to promote quality development and good land
use.
Promoting, encouraging, maintaining or enhancing environmental quality and
the appearance of the city should be a key objective of public services and
private initiatives in Roanoke.
Alternatives:
A. City Council approve the rezoning request.
Zoning of the property would become C-2 with conditions which proffer the
development of the property and no access to the adjacent residential streets.
Land use of the property would become commercial. With the exception of
fast food restaurants, convenience stores, and outdoor advertising, most uses
permitted in the C-2 district could be operated on the property, provided the
development was in accordance with the proffered development plan, which
provides for two buildings on the property.
o
Utilities for water and sewer are available to serve the property. Storm water
management on the site will be a challenge because of the topography and the
grading that is proposed. Underground detention and piping to an existing
system is proposed.
Access to the property from Peters Creek Road will require a deceleration
lane, which is shown on the revised, proffered development plan. A median
cross over in Peters Creek Road currently exists across from the entrance to
the proposed development.
Members of Council
Page 5
Bo
o
Topography of the property and the proffered development of the property has
been studied since the initial plan was submitted for rezoning. The building
has been moved closer to the street and the side and rear wall of the building
would serve as a retaining wall. A maneuvering area for tractor-trailer trucks
is needed for the user that would require grading at the rear of the property;
however, most of the rear area between the residential neighborhood and the
development will be planted and left undeveloped.
o
Buffering of the adjacent residential properties will be planted at the rear and
sides of the development. Grading of the property would result in loss of a
large part of the natural vegetation, although there is 25 feet along the rear of
the property that will be undisturbed.
o
Neighborhood meeting of adjacent property owners was held by the
petitioners on 2/23/98. Staff has been advised that residents generally are not
opposed to the development, but have expressed some concern with regard to
possible noise from users, and loss of natural vegetation and wildlife habitat.
Hershberger Hills neighborhood plan recommends commercial development
along Peters Creek Road, provided it is comprehensive, well planned and
sensitive to drainage, buffering, and adjacent residential uses.
8. Comprehensive Plan could be followed under the proposed development plan.
City Council deny the rezoning request.
Zoning remains RS-3. Vacant, C-2 zoned property is available in the
immediate vicinity.
Land use is restricted to those uses permitted in the RS-3 district. A house
currently exists on the property. Adjacent land uses include residential
properties.
o
Utilities are available. Storm water management is less of an issue with
continued residential use of the property.
Access to the property continues to be from Peters Creek Road, Future
access to other residential streets may be possible.
Topography of the property would be suitable for residential development or
a less intensive development that proposed.
6. Buffering of the adjacent neighborhood and residential uses not an issue,
Members of Council
Page 6
IV.
7. Neighborhood plan could be followed.
8. Comprehensive plan followed.
Recommendation:
The Planning Commission recommends approval of the rezoning request by a vote of 5-1
(Mr. Rife voted in opposition and Mr. Hill was absent.) The subject property fronts on Peters
Creek Road and is more appropriate for commercial development. While less grading is
desirable, the conditions proffered by the petitioner address the development issues discussed
by the Commission.
GEB:ESL
attachments
cc: Assistant City Attorney
Attorney for the Petitioner
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
?5TERHOUDT, FERGUSON,
NAT'r, AHERON & AGEE
ATT 0 R N EYS 'AT' LAW
ROANOKE, VIRGINIA
24018-1699
THIRD AMENDED PETITION TO REZONe,
IN THE COUNCIL OF T~ CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a parcel of land lying on the east side of Peters
Creek Road, N.W., approximately 288.5 feet south of Peters Creek
Road's intersection with Woodbridge Avenue, designated as Tax Map
6370306, known as 2013 Peters Creek Road, from residential zoning
district RS-3 to coa~ercial zoning district C-2 General Commercial
District, such zoning to be subject to certain conditions.
TO THE HONORABLE MAYORANDMEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, Mark Firebaugh, Owner, and Rocky Ridge
Properties, L.L.C., a Virginia Limited Liability Company, contract
purchaser, of land in the City of Roanoke containing 2.82 acres,
more or less, located at 2013 Peters Creek Road, N.W. (Tax Map No.
6370306), said tract is currently zoned residential district RS-3,
file this Amended Petition to Rezone. A map of the property to be
rezoned is attached as Exhibit "1"
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said property
be rezoned from residential district RS-3 to commercial zoning
district C-2, subject' to certain conditions set forth below, for
the purpose of construction of and operation of a motorcycle sales
and service center and offices.
The Petitioners believe the rezoning of said tract of land
will further the intent and purposes of the City's Zoning Ordinance
and its comprehensive plan, in that it will enable the use of a
parcel of land located on Peters Creek Road to be used for general
commercial purposes as similar adjoining properties are so
utilized.
'5TERHOUDT, F'ERGUSrlN,
NATT, AHERDN & AGE£
ATTORNEYS-AT-LAW
R DAN"'IKE, VIRGINIA
24018-t&99
The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, the rezoning will be subject to, and
that the Petitioners will abide by, the following conditions:
1. That the property will be developed in substantial
conformity with the development plan entitled "Site Plan for Rocky
Ridge Properties, L.L.C.,', which was prepared by Balzer and
Associates under date of February 3, 1998, revised March 17, 1998,
a copy of which is attached hereto as Exhibit "2", subject to any
changes that may be required as part of development plan review..
2. That there will be no access to Kay Street or Tellico
Road from the subject property.
3. That the following uses are excluded from the C-2 uses
permitted on said property:
(a) neighborhood and highway convenience stores;
(b) outdoor advertising; and
(c) fast food restaurants.
4. That there will be no separate signage for the use
conducted in the relocated house.
Attached as Exhibi~ "3" are the names, addresses and tax
numbers of the owners q~ owners of all lots or property immediately
adjacent to immediately across a street or road from the property
to be rezoned.
WHEREFORE, the Petitioners request that the above described
tract be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
2
Respectfully submitted this 17th day of March, 1998.
MARK FIREBAUGH
ROCKY R~ID~ PROPERTIES, L.L.C.
Member
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018
(540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z: \WPSO\CAROL\ZON I NG\ROCKY. PET: [ a f 0&/03/90
~GTERHOUOT, FERGUGON,
NATT, ANERON & AGEE
ATTORNEYS-AT-LAW
ROANOKE, VIRGINIA
24DIB-I&g9
~$7010&
.4¢
,A,sT~ZO; ~
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540)-853-2541
Fax: (540) 853-1145
April 29, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Edward A. Natt, Attorney
Osterhoudt, Ferguson, Natt, Aheron & Agee
P. O. Box 20068
Roanoke, Virginia 24018-0007
Dear Mr. Natt:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on
Monday, April 6, 1981, I have advertised a public hearing for Monday,
May 18, 1998, at 7:00 p.m., or aa soon thereafter as the matter may be heard, in the Roanoke City
Council Chamber, fourth floor, Municipal Building 215 Church Avenue, S. W., on the request of
Mark Firebaugh and Rocky Ridge Properties, L. L. C., that a 2.82-acre tract of land located at 2013
Peter~ Creek Road, N. W., identified aa Official Tax No. 6370306, be rezoned from RS-3, Residential
Single-Family District, to C-2, General Commercial District, subject to certain conditions proffered
by the petitioners.
For your information, I am enclosing copy of a notice ofthe public hearing an Ordinance and a report
of the City Planning Commission with regard to the matter. Please review the documents and if you
have questiom, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions
with regard to the City Planning Commission report should be directed to the Department of Planning
and Community Development at 853-2344.
It will be necessary for you, or your representative, to be present at the May 18 public hearing.
Failure to appear could result in a deferral of the matter until a later date.
sin e y,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 29, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Mr. Ronald T. Hartman
Mr. Aubrey E. Hartman
Mr. Stephen R. Hartman
Ms. Ferne Y. Eddins
Mr. and Mrs. L. D. Shifter
Mr. Brent M. Wilson
Diversified Investors
Paul A. Duncan & Gary A. Duncan Partnership
Ladies and Gentlemen:
Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of
Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Monday,
May 18, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the
Roanoke City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue,
S. W., on the request of Mark Firebaugh and Rocky Ridge Properties, L. L. C., that a 2.82-
acre tract of land located at 2013 Peters Creek Road, N. W., identified as Official Tax No.
6370306, be rezoned from RS-3, Residential Single-Family District, to C-2, General
Commercial District, subject to certain conditions proffered by the petitioners.
The City Planning Commission has recommended approval of the request for rezoning.
If you would like to receive a copy of the City Planning Commission's report, please call
the City Clerk's Office at 853-2541.
This letter is provided for your information as an interested property owner and/or an
adjoining property owner. If you have questions with regard to the matter, please call the
Department of Planning and Community Development at 853-2344.
H:~REZONINO.~DCt~(YI~D.WI~3
Mr. Ronald T. Hartman
Mr. Aubrey E. Hartman
Mr. Stephen R. Hartman
Ms. Feme Y. Eddins
Mr. and Mrs. L. D. Shifter
Mr. Brent M. Wilson
Diversified Investors
Paul A. Duncan & Gary A. Duncan Partnership
April 29, 1998
Page 2
MFP:Io
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, May 18, 1998,
at 7:00 p.m., in the Council Chamber in the Municipal Building, 215
Church Avenue, S.W., on the question of rezoning from RS-3, Single
Family Residential District, to C-2, General Commercial District,
subject to certain proffered conditions, the following property
That certain 2.82-acre tract of land located at 2013
Peters Creek Road, N.W., and bearing Official Tax No.
6370306.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 28th day of April , 1998.
Mary F. Parker, City Clerk.
H:94OTIC~N-ROC KYR.
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 8, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a Third Amended Petition from Mark Firebaugh and Rocky Ridge
Properties, L. L. C., petitioners, requesting that a parcel of land lying on the east side of
Peters Creek Road, N. W., approximately 288.5 feet south of the Peters Creek Road
intersection with Woodbridge Avenue, described as Official Tax No. 6370306, located at
2013 Peters Creek Road, be rezoned from RS-3, Residential Single Family District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioners.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
H:~REZONINQ.g~%ROC~YRID.WlaO
Gilbert E. Butler, Jr.
April 8, 1998
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Natt, Attorney, Osterhoudt, Ferguson, Natt, Aheron & Agee, 1919
Electric Road, S. W., Suite 1, Roanoke, Virginia 24018-0007
Rocky Ridge Properties, L. L. C., c/o Cycle Center, 406 E. 4th Street, Salem,
Virginia 24153
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~,~EZONINQ. ge~,~:)CKyIqlD,~
OGTERHOUDT, FERGUSON,
NATT, AHERON & AGEE
ATTO R N EYG-AT- LAW
ROANOKE, VIRGINIA
2401G-1G99
THIRD AMENDED PETITION TO REZONR
IN THE COUNCIL OF THE CITY O~SRO~,
IN RE:
Rezoning of a parcel of land lying on the east side of Peters
Creek Road, N.W., approximately 288.5 feet south of Peters Creek
Road's intersection with Woodbridge Avenue, designated as Tax Map
6370306, known as 2013 Peters Creek Road, from residential zoning
district RS-3 to commercial zoning district C-2 General Commercial
District, such zoning to be subject to certain conditions.
TO THE HONORABLE MAYOR ANDMEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, Mark Firebaugh, Owner, and Rocky Ridge
Properties, L.L.C., a Virginia Limited Liability Company, contract
purchaser, of land in the City of Roanoke containing 2.82 acres,
more or less, located at 2013 Peters Creek Road, N.W. (Tax Map No.
6370306), said tract is currently zoned residential district RS-3,
file this Amended Petition to Rezone. A map of the property to be
rezoned is attached as Exhibit "1"
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said property
be rezoned from residential district RS-3 to commercial zoning
district C-2, subject to certain conditions set forth below, for
the purpose of construction of and operation of a motorcycle sales
and service center and offices.
The Petitioners believe the rezoning of said tract of land
will further the intent and purposes of the City's Zoning Ordinance
and its comprehensive plan, in that it will enable the use of a
parcel of land located on Peters Creek Road to be used for general
commercial purposes as similar adjoining properties are so
utilized.
nSTERHnUDT, FERGUSnN,
NATT, AHERE]N & AGEE
ATT O R N EYS -AT- LAW
ROANOKE, VIRGINIA
24018-1699
The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, the rezoning will be subject to, and
that the Petitioners will abide by, the following conditions:
1. That the property will be developed in substantial
conformity with the development plan entitled "Site Plan for Rocky
Ridge Properties, L.L.C.," which was prepared by Balzer and
Associates under date of February 3, 1998, revised March 17, 1998,
a copy of which is attached hereto as Exhibit "2", subject to any
changes that may be required as part of development plan review..
2. That there will be no access to Kay Street or Tellico
Road from the subject property.
3. That the following uses are excluded from the C-2 uses
permitted on said property:
(a) neighborhood and highway convenience stores;
(b) outdoor advertising; and
(c) fast food restaurants.
4. That there will be no separate signage for the use
conducted in the relocated house.
Attached as Exhibit "3" are the names, addresses and tax
numbers of the owners or owners of all lots or property immediately
adjacent to immediately across a street or road from the property
to be rezoned.
WHEREFORE, the Petitioners request that the above described
tract be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
2
1'15TERHDU DT, F*ERGUSGH,
NATT, AHERDN & AGEE
ATTO R N EYG-AT-LAW
ROANOKE, VIRGINIA
24018-1699
Respectfully submitted this 17th day of March, 1998.
MARK FIREBAUGH
ROCKY R~ID~PROPE~TIES, L.L.C.
BY
Member
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018 (540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z: \WP50\CAROL\ZON I NG\ROCKY. PET: l. af04/03/98
3
CHARL'--~$ H. OSTERHOUDT
MICH^E~.. S. ~'£RGU$ON
EDWARD A. NATT
Evelyn S. Lander, Secretary
Architectural Review Board
CITY OF ROANOKE
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 2401L
LAW OFFICES
OSTEI{HOUDT. FEP. GUSON, NATT, AHER. i~BiYgDAGEE
(IT'~
^ ,.,~OFESS,o,~^~.co,u'o,~^r,o,,, -;---' -- ~ ....
~mg £L'~CT,.~C ~OAO. SUi'r~ ,
ROANOKE, VIRGINIA ~~
24Ol$-OOO7
March 18, 1998
FAX NO,
~40'774'0g~[
Dear Evie:
Enclosed please find the Amended Petition To Rezone for the
Rocky Ridge property on Peters Creek Road. I am enclosing the
original and one copy. I am not sure whether you get the original
or whether it is delivered to Mary Parker. If the original needs
to go to Mary Parker, I would appreciate your seeing that it is
delivered to her. If you need anything further from me, please let
me know.
With best personal regards, I am
Very truly yours,
Edward A. Natt
EAN/csb
Enclosures
pc:
Lury Goodall
Pat Miley, Balzer & Associates
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
March 26, 1998
File ~51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am enclosing copy of a second amended petition from Mark Firebaugh and Rocky Ridge
Properties, L. L. C., petitioners, requesting that a parcel of land lying on the east side of
Peters Creek Road, N. W., approximately 288.5 feet south of the Peters Creek Road
intersection with Woodbridge Avenue, described as Official Tax No. 6370306, located at
2013 Peters Creek Road, N. W., be rezoned from RS-3, Residential Single Family District,
to C-2, General Commercial District, subject to certain conditions proffered by the
petitioners.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
Iq~TERHOUOT, FERGU~ON,
NATT, AHERDN & AGEE
ATTO R NEY~q-AT- LAW
ROANOKE, VIRGINIA
24018-1699
SECOND AMENDED PETITION TO REZONE
IN THE COUNCIl. OF THE CIT SO , f O iI%IRGINIA
IN RE:
Rezoning of a parcel of land lying on the east side of Peters
Creek Road, N.W., approximately 288.5 feet south of Peters Creek
Road's intersection with Woodbridge Avenue, designated as Tax Map
6370306, known as 2013 Peters Creek Road, from residential zoning
district RS-3 to coA~-Lercial zoning district C-2 General Commercial
District, such zoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, Mark Firebaugh, Owner, and Rocky Ridge
Properties, L.L.C., a Virginia Limited Liability Company, contract
purchaser, of land in the City of Roanoke containing 2.82 acres,
more or less, located at 2013 Peters Creek Road, N.W. (Tax Map No.
6370306), said tract is currently zoned residential district RS-3,
file this Amended Petition to Rezone. A map of the property to be
rezoned is attached as Exhibit "1"
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said property
be rezoned from residential district RS-3 to commercial zoning
district C-2, subject to certain conditions set forth below, for
the purpose of construction of and operation of a motorcycle sales
and service center and offices.
The Petitioners believe the rezoning of said tract of land
will further the intent and purposes of the City's Zoning Ordinance
and its comprehensive plan, in that it will enable the use of a
parcel of land located on Peters Creek Road to be used for general
commercial purposes as similar adjoining properties are so
utilized.
r'IGTERHDUDT, FERGUSDN,
NATT, AHERrlN & ABEE
ATTO R N EY5-AT-LAW
ROANOKE, VIRGINIA
2401G-1699
The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, the rezoning will be subject to, and
that the Petitioners will abide by, the following conditions:
1. That the property will be developed in substantial
conformity with the development plan entitled "Site Plan for Rocky
Ridge Properties, L.L.C.," which was prepared by Balzer and
Associates under date of February 3, 1998, revised March 17, 1998,
a copy of which is attached hereto as Exhibit "2", subject to any
*by the City
changes that may be requiredAas part of development plan review..
2. That there will be no access to Kay Street or Tellico
Road from the subject property.
3. That the following uses are excluded from the C-2 uses
permitted on said property:
(a) neighborhood and highway convenience stores;
(b) outdoor advertising; and
(c) fast food restaurants.
Attached as Exhibit "3" are the names, addresses and tax
numbers of the owners or owners of all lots or property immediately
adjacent to immediately across a street or road from the property
to be rezoned.
WHEREFORE, the Petitioners request that the above described
tract be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 17th day of March, 1998.
MARK FIREBAUGH
2
rlSTERHOUDT, FERGUSnNo
NATT, AHERDN & AEEE
ATTD R N EYSoATo LAW
RDANnKE, VIRGINIA
24D18-1699
ROCKY RIDGE PROPERTIES, L.L.C.
Member
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018 (540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z: \WP50\CAROL\ZON I NG\ROCKY. PET: I af 03/23/98
~" :1" ~.,,~:~y E.~XH!BIT "1"/ ~'~' "" Z
I ,-~.~¥~
i. ·
/ ~~ / '. . ' ' ' .... !~ ~'~
~ ~3' ~ ~ _' ,
I [. i,I'[;Ai, Ri'~'I~I~I'~iE: DI~I%D i~K 97~ ['~(:E 797
J 2. TAX ~l' NUF1Blq~ : 6370306 1 S 19 41
~ 3. I'RO['I~R'I~ I.S .IN II.U.D. I)EFIN~ M~D I~RD ZONE C 2 S'73 25'12" E 50.00'
~ 4. HI:H'F2$ AND B(~.INi)S DI~,SCR/FrlON. ~ND IN D~ ~K 975,
] I'A(;E 797 AT 'HIE GIR(~[T (DUIIIM OFFICE OF R~O~
~ ('Z][I~IY IDI.tS ~Yl' CI.DSE BY 39'.1 ~I'[ %Ills SURV~
~ II, lg:'[,FL:rS '[lle FI. NI)i. NGS ~ I~TED IN 'I1.1[ FiEf. ~D
I 5. SEE I)EI~) I~K 639, PAGE ].93 ~R DE~ OF D~I~'i1ON
EXHIBIT "t"
I
I
I
t
CONDITIONAL
, ,"~C.~
XHIB~
iI
/
EXHIBIT "3"
PROPERTY OWNERS
Name
Ronald Troy Hartman and
Aubrey Emory Hartman
Stephen Ronald Hartman
Ferne Y. Eddins
L.D. & Kathy L. Shiffer
Brent Martin Wilson
Diversified Investors
Paul A. Duncan &
Gary A. Duncan
Partnership
Address Tax Nos.
1722 Victoria Street
Salem, VA 24153
6370303
4402 Woodbridge Ave., N.W.
Roanoke, VA 24017-1631 6370305
4356 Tellico Road, N.W.
Roanoke, VA 24017-1638
6370307
1925 Peters Creek Road, NW
Roanoke, VA 24017-1612 6380101
1905 Kay Street, N.W.
Roanoke, VA 24017
6370401
1944 Peters Creek Road, NW
Roanoke, VA 24017 6140712
P.O. Box 8
Blacksburg, VA
24603
6140612
Z:~WP50[LISA~ZONING~ROCKY.PET:laf03/17/98
DGTERHOUDT, F'ERGUGON,
NATT, AHERDN & AGEE
ATTO R N EYS-AT-LAW
ROANOKE, VIRGINIA
2401G-1699
AMENDED PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a parcel of land lying on the east side of Peters
Creek Road, N.W., approximately 288.5 feet south of Peters Creek
Road's intersection with Woodbridge Avenue, designated as Tax Map
6370306, known as 2013 Peters Creek Road, from residential zoning
district RS-3 to commercial zoning district C-2 General Commercial
District, such zoning to be subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY
OF ROANOKE:
The Petitioners, Mark Firebaugh, Owner, and Rocky Ridge
Properties, L.L.C., a Virginia Limited Liability Company, contract
purchaser, of land in the City of Roanoke containing 2.82 acres,
more or less, located at 2013 Peters Creek Road, N.W. (Tax Map No.
6370306), said tract is currently zoned residential district RS-3,
file this Amended Petition to Rezone. A map of the property to be
rezoned is attached as Exhibit "1"
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said property
be rezoned from residential district RS-3 to commercial zoning
district C-2, subject to certain conditions set forth below, for
the purpose of construction of and operation of a motorcycle sales
and service center and offices.
The Petitioners believe the rezoning of said tract of land
will further the intent and purposes of the City's Zoning Ordinance
and its comprehensive plan, in that it will enable the use of a
parcel of land located on Peters Creek Road to be used for general
commercial purposes as similar adjoining properties are so
utilized.
FISTERHDUDT, FERGUSON.
NATT, AHERDN & AGEE
ATT O R NEY 5 -AT-/AW
ROANOKE, VIRGINIA
24018-1699
The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, the rezoning will be subject to, and
that the Petitioners will abide by, the following conditions:
1. That the property will be developed in substantial
conformity with the development plan entitled "Site Plan for Rocky
Ridge Properties, L.L.C.," which was prepared by Balzer and
Associates under date of February 3, 1998, revised March 17, 1998,
a copy of which is attached hereto as Exhibit "2"
2. That there will be no access to Kay Street or Tellico
Road from the subject property.
3. That the following uses are excluded from the C-2 uses
permitted on said property:
(a) neighborhood and highway convenience stores;
(b) outdoor advertising; and
(c) fast food restaurants.
Attached as Exhibit "3" are the names, addresses and tax
numbers of the owners or owners of all lots or property immediately
adjacent to immediately across a street or road from the property
to be rezoned.
WHEREFORE, the Petitioners request that the above described
tract be rezoned as requested in accordance with the provisions of
the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this 17th day of March, 1998.
MARK FIREBAUGH
2
QSTERHrlUDT, FERGUSON,
NATT, AHERDN & AGEE
ATTD R N EY5 -AT- LAW
RrlANOKE, VIRGINIA
P*4DIG-1699
ROCKY RIDGE PROPERTIES, L.L.C.
Member
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018 (540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z: \WP50\CAROL \ROCKY. PET: [ al03/17/98
~JO
e
l',"tA l&V, IUJ J'tJ
STREBT CURB
1. J
ROAD FRONTAGE
VA. S 'c. yeT z'. //7'
i','~'; f ':'.
i,I,[;AI, Ri,I M,I~(.,i.,. 131~1!;1.,) IkX)K 975, I.'N,W, 797
'['AX MAP NUIqlW. R : 63?0306
I'I{OPI~.RTY 1.$ .IN II.U.D. I)EFINFD FLOOD IIAZ~RD ZONE C
MMJ'ES AND 13()I.INI)S I)I?,,gCRiFL'IC)N FOUND IN DF.~ED BOOK 975~
I'A(';E 797 A'J' 'IllE CIR[3J[T (~0UR'I'S OFFLCE OF ROANOKE
COUN'I¥ IX31.LS NOT CI.DSE BY 39'.! FFJS',I': 'III[S SURVEY
Rlff'[.F.C:rS '[]IE FI. NI)I. NGS AS LDC,~TED IN 'lliE FIELD.
SF.E I)EF.D BOOK 63.?, I'^GF, 1.93 FOR DE'---~ OF DED1CA'I'ION
OF TEI,LiGO RD. AND [(AY S'['. TO 'I_llE BOARD OF
S[,I EI,V [S,.)I,, , [',C. Ah~)KE COUNI¥.
LiNE BEARING
DISTANCE
1 S'19 41'22" W 25.05'
2 $'73 25'12" E 50.00'
LEGEND
$URV. EYED PROPERTY LINE
--' "' DEF~D. LIME
. o~_.,.. OVERHEAD
SURVi;.'Y ["'()l,l .~. ,, ~, OVERHEAD TELEPHONE
.~' /"//C6zT~,'~lf'~2c, Ox' /-.5, '~ UTILITY POLE
~EXHIBIT
'
CONDITIONAL
LL.t~
EXHIBIT "2"
EXHIBIT "3"
PROPERTY OWNERS
Name
Ronald Troy Hartman and
Aubrey Emory Hartman
Stephen Ronald Hartman
Ferne Y. Eddins
L.D. & Kathy L. Shiffer
Brent Martin Wilson
Diversified Investors
Paul A. Duncan &
Gary A. Duncan
Partnership
Address Tax Nos.
1722 Victoria Street
Salem, VA 24153 6370303
4402 Woodbridge Ave., N.W.
Roanoke, VA 24017-1631 6370305
4356 Tellico Road, N.W.
Roanoke, VA 24017-1638 6370307
1925 Peters Creek Road, NW
Roanoke, VA 24017-1612 6380101
1905 Kay Street, N.W.
Roanoke, VA 24017 6370401
1944 Peters Creek Road, NW
Roanoke, VA 24017 6140712
P.O. Box 8
Blacksburg, VA 24603
6140612
Z:~WP50~LISA~ZONING~ROCKY.PET:laf03/17/98
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE STREET AND ALLEY CLOSURE REQUEST OF:
Mark Firebaugh and Rocky Ridge Properties, LLC, 2013 refers creek
Road, N.W., Tax No. 6370306, from RS-3 to C-2, conditional
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
/ 9):24
)Affidavit
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code
of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she
has sent by first-class mail on the 23rd day of March, 1998, notices of a public heating to be held
on the 1st day of April, 1998, on the rezoning captioned above to the owner or agent of the parcels
listed below at their last known address:
Parcel
6370303
6370305
6370307
6380101
6370401
6140712
6150612
Owner's Name
Ronald Troy Hartman
Aubrey Emory Hartman
Stephen Ronald Hartman
Ferne Y. Eddins
L. D. and Kathy 1. Shifter
Brent Martin Wilson
Diversified Investors
Paul A. Duncan
Gary A. Duncan
Mailing Address
1722 Victoria Street
Salem, VA 24153
4402 Woodbridge Avenue
Roanoke, VA 24017
4356 Tellico Road, NW
Roanoke, VA 24017
1925 Peters Creek Road
Roanoke, VA 24017
1905 Kay Street
Roanoke, VA 24017
1944 Peters Creek Road
Roanoke, VA 24017
P. O. Box 8
Blacksburg, VA 24063
Martha Pace Franklin
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23rd day of March, 1998.
Notar~Publi/c
My Commissionexpires: d~t~t.J/j /c~J~
TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA
PERTAINING TO THE REZONING REQUEST OF:
'98
Mark Firebaugh and Rocky Ridge Properties, LLC, 2013 Peters Creek
Road, N.W., Tax No. 6370306, from RS-3 to C-2, conditional
COMMONWEALTH OF VIRGINIA )
)
CITY OF ROANOKE )
TO-WIT:
RECEIVED
FEt 23 / 9:28
)
)AFFIDAVIT
The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the
Roanoke City Planning Commission, and as such is competent to make this affidavit of her own
personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of
Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has
sent by first-class mail on the 23rd day of February, 1998, notices ora public hearing to be held on
the 4th day of March, 1998, on the rezoning captioned above to the owner or agent &the parcels
listed below at their last known address:
Parcel
6370303
6370305
6370307
6380101
6370401
6140712
6140612
Owner's Name
Ronald Troy Hartman
Aubrey Emory Hartman
Stephen Ronald Hartman
Ferne Y. Eddins
L. D. and Kathy L. Shifter
Brent Martin Wilson
Diversified Investors
Paul A. Duncan
Gary A. Duncan
Martha Pace Franklin
Mailing Address
1722 Victoria Street
Salem, VA 24153
4402 Woodbridge Avenue
Roanoke, VA 24017
4356 Tellico Road, NW
Roanoke, VA 24017
1925 Peters Creek Road
Roanoke, VA 24017
1905 Kay Street, NW
Roanoke, VA 24017
1944 Peters Creek Road, NW
Roanoke, VA 24017
P. O. Box8
Blacksburg, VA 24063
SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia,
this 23rd day of February, 1998. _
Notary 16ubl~/
My Commission expires: ~~
RECEIVED
CITY CLER!'{fi O~:F:',~il
NOTICE OF PUBLIC HEARING BEFORE ~ RO~O~ CITY PLUG
CO~SSION ~ ~B13 P5:t3
TO ~OM IT ~Y CONCE~:
The Roanoke City Planning Commission will hold a public heating on Wednesday, March
4, 1998, 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth
floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following:
Request fi.om Mark Firebaugh and Rocky Ridge Properties, LLC, represented by Edward
A. Natt, attorney, that property located at 2013 Peters Creek Road, N.W., Official Tax
No. 6370306, be rezoned fi.om RS-3, Single Family Residential District, to C-2, General
Commercial District, such rezoning to be subject to certain conditions proffered by the
petitioner.
A copy of said application is available for review in the Department of Planning and
Community Development, Room 162, Municipal Building.
All parties in interest and citizens may appear on the above date and be heard on the
matter.
Martha P. Franklin, Secretary
Roanoke Ci~Commission
Please print in newspaper on Tuesday, February 17 and 24, 1998
Please bill:
Edward A. Natt
Osterhoudt, Ferguson, Natt, Aheron and Agee
1919 Electric Road, S.W., Suite 1
Roanoke, VA 24018
774-1917
Please send affidavit to:
Department of Planning and Community Development
Room 162, Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011 (540) 853-1230 (fax)
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 6, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia 24014
Dear Mr. Butler:
Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,
I am attaching copy of a petition from Edward A. Natt, Attorney, representing Rocky Ridge
Properties, L. L. C., requesting that a parcel of land lying on the east side of Peters Creek
Road, N. W., approximately 288.5 feet south of Peters Creek Road intersection with
Woodbridge Avenue, N. E., described as Official Tax No. 6370306, located at 2013 Peters
Creek Road, N. W., be rezoned from RS-3, Residential Single Family District to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner.
Sincerely, D
Mary F. P'~arker, CMCIAAE
City Clerk
MFP:Io
Attachment
H:~REZC~IINQ .g~ROCKYRIO.WI:~
Gilbert E. Butler, Jr.
February 6, 1998
Page 2
pc:
The Honorable Mayor and Members of the Roanoke City Council
Edward A. Naif, Attorney, Osterhoudt, Ferguson, Naif, Aheron & Agee, 1919
Electric Road, Suite 1, Roanoke, Virginia 24018-0007
Rocky Ridge Properties, L. L. C., c/o Cycle Center, 406 E. 4th Street, Salem,
Virginia 24153
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~REZONING.gS~ROCKYRID.WPO
DSTERHDUDT, FERGU5rlN,
NATT. AHERON & AGEE
ATTO RN EYS-AT-LAW
ROANOKE, VIRGINIA
24018-1699
RECEfV£D
(:IT'¢ r,, F,,'-, .... -,-~,,~
PETITION TO REZONE
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
IN RE:
Rezoning of a parcel of land lying on the east side of
Peters Creek Road, N.W., approximately 288.5 feet south of
Peters Creek Road's intersection with Woodbridge Avenue,
designated as Tax Map 6370306, known as 2013 Peters Creek Road,
from residential zoning district RS-3 to commercial zoning
district C-2 General Cox~mLercial District, such zoning to be
subject to certain conditions.
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE
CITY OF ROANOKE:
The Petitioners, Mark Firebaugh, Owner, and Rocky Ridge
Properties, L.L.C., a Virginia Limited Liability Company,
contract purchaser, of land in the City of Roanoke containing
2.82 acres, more or less, located at 2013 Peters Creek Road,
N.W. (Tax Map No. 6370306), said tract is currently zoned
residential district RS-3. A map of the property to be rezoned
is attached as Exhibit "1"
Pursuant to Section 36.1-690, Code of the City of Roanoke
(1979), as amended, the Petitioners request that the said
property be rezoned from residential district RS-3 to commercial
zoning district C-2, subject to certain conditions set forth
below, for the purpose of construction of and operation of a
motorcycle sales and service center and offices.
The Petitioners believe the rezoning of said tract of land
will further the intent and purposes of the City's Zoning
Ordinance and its comprehensive plan, in that it will enable the
use of a parcel of land located on Peters Creek Road to be used
for general commercial purposes as similar adjoining properties
rIGTERHOUDT, FERGU5ON,
NATT. AHERrlN & AGEE
ATTO R N EYS-AT- LAW
ROANOKE, VIRGINIA
2401a-lGgg
are so utilized.
The Petitioners hereby proffer and agree that if the said
tract is rezoned as requested, the rezoning will be subject to,
and that the Petitioners will abide by, the following
conditions:
1. That the property will be developed in substantial
conformity with the development plan entitled "Site Plan for
Rocky Ridge Properties, L.L.C.," which was prepared by Balzer
and Associates under date of February 3, 1998, a copy of which
is attached hereto as Exhibit "2"
2. That there will be no access to Kay Street or Tellico
Road from the subject property.
Attached as Exhibit "3" are the names, addresses and tax
numbers of the owners or owners of all lots or property
immediately adjacent to immediately across a street or road from
the property to be rezoned.
WHEREFORE, the Petitioners request that the above described
tract be rezoned as requested in accordance with the provisions
of the Zoning Ordinance of the City of Roanoke.
Respectfully submitted this ~ day of February, 1998.
MARK FIREBAUGH
ROCKY RIDGE PROPERTIES, L.L.C.
Member
DqTERHOUDT, FERGUgDN.
NATT, AHERrlN & AGEE
ATT a R N EYS -AT- LAW
RDANOKE, VIRGINIA
24D18-1699
Edward A. Natt, Esquire
OSTERHOUDT, FERGUSON, NATT,
AHERON & AGEE, P.C.
1919 Electric Road, S.W., Suite 1
Roanoke, Virginia 24018 (540) 774-1197
(540) 774-0961 (facsimile)
VSB #1104
Z: \WP50\CAROL\ROCKY. PET: [ af02/03/98
JAM-lB-98 TUE 10'33 AM AJ$ LLC FAX NO, 703 345 4544 P, 5
7. 'lAX I~P NUIqlIFJ{ : 6370306
3. I'i{OPF, I{'I'Y I.S .IN II.Ll.D. I)EF,LNI~ 1'7J3OI.) IIAZARD ZONE C
t'II~U'I::S ^NI) BOI,INI)S I)I,;~c;CRI. PTION FOUND IN DEED BOOR 97~
I'^111,: 797 AT 'IllE {;IRCULT CDUR'I'cj OFFICE OF ROANOKE
C(ltlN'I¥ IJOl.~ NOT Cti)SI,.' BY 39'.! FF.~4': '1IIE$ SURVEY
5. SF, I.;, DI:~I~) IAX)K 639., PAGF. 1.93 FOg DEED OF DgB1cA'r~ON
OF TI;;I.LIOO RI}. ^ND KAY ST. TO '].lIE BOARD OF
LiNE BF. ARI~ DISTANCE
1 S'19 41'22" W 25.05'
2 $'73 25'12" E 50.00'
LF~; 'END
------SURV. EYED PROPERTY LINg
---' -- DF.,F~. LINE
., o~_.., OVERHEAD 'gT.gc'r~lc
o~__ OVERHEAD TELEPHONE
,,o, UTILITY POLE
EXHIBIT "1"
P.(~
i ~ONDITIONAI.
TIONAL
,' b ~?~ZO~
~.LIC
EXHIBfT "2"
//
EXHIBIT "3"
PROPERTY OWNERS
Name
Ronald Troy Hartman and
Aubrey Emory Hartman
Stephen Ronald Hartman
Ferne Y. Eddins
L.D. & Kathy L. Shiffer
Brent Martin Wilson
Diversified Investors
Paul A. Duncan &
Gary A. Duncan
Partnership
Address Tax Nos.
1722 Victoria Street
Salem, VA 24153
6370303
4402 Woodbridge Ave., N.W.
Roanoke, VA 24017-1631 6370305
4356 Tellico Road, N.W.
Roanoke, VA 24017-1638
6370307
1925 Peters Creek Road, NW
Roanoke, VA 24017-1612 6380101
Lot 1, Block 4, Section 6
West View 6370401
1944 Peters Creek Road, NW
Roanoke, VA 24017 6140712
P.O. Box 8
Blacksbur9, VA
24603
6140612
Z:\WP50\LISA~ZONING\ROCKY.PET:laf01/30/98
~ ~^~ o~,c~s RECEI~'~ E~!~'
OSTE RH O U DT. F ERG U SON, N AWI~,Y ~=.~l~iR.'O~f'-~0 AG E E
A PROFESSIONAl CORPORATION
"'CH^ELCH^"'ESS. "'FERG=soN°sTER'°=DT 'O'' "LEC' 'C kO^=. FEB --5 gl0:59
EDWARD A. NATT P.O. BOX 200~8
MICHA~k J, AH~RON
O. STgV~N AOg~ ~OANOKE. VIRGINIA
~A"~..~oo 24018-0007
KRISTEN KONRAD JOHNSTONE
February 4, 1998
TELEPHONE
540-774'1197
FAX NO.
540'774'0961
HAND - DEL I VERED
Mary Parker, City Clerk
456 Municipal Building
215 Church Avenue, S.W.
Roanoke, VA 24011
RE:
Rocky Ridge Properties, L.L.C.
2.82 acres - 2013 Peters Creek Road - Tax Map #6370306
Dear Ms. Parker:
Enclosed please find original and one copy of Petition to
Rezone for Rocky Ridge Properties, L.L.C. I am this day providing
a copy to the Roanoke City Planning Department. Also find enclosed
my firm's check in the amount of $330.00 to cover the cost of
filing the same.
am
Thanking you in advance for your attention to this matter, I
EAN/csb
Enclosures
Very truly yours,
Edward A. Natt
pc:
Erie Lander, Roanoke City Planning Department (Hand-Delivered)
Rocky Ridge Properties, L.L.C.
Mary F. Parker, CMCIAAE
city C~rk
CITY OF ROANOKE
Office of the City Clerk
June 8, 1998
File #5-76-178
Sandra H. Eakin
Deputy City Clerk
W. Robert Hebert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 1, 1998, Mr. Jeff ,N'tis, 727 Highland Avenue, S. E., addressed Council with regard
to gang activity in southeast Roanoke; violence among young people, particularly in
northwest Roanoke involving automatic weapons; and sale and distribution of drugs in
public housing projects. The concerns were referred to you for response by appropriate
City staff.
The Mayor requested that Council be provided with a briefing on crime in the City of
Roanoke.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Mr. Jeff ,N'tis, 727 Highland Avenue, S. E., Roanoke, Virginia 24016
A. L. Gaskins, Chief of Police
George C. Snead, Jr., Director, Public Safety
H:~AGENDAg~JUNEI.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8,1998
File #5-110-488
SANDRA H. EAKIN
Deputy City Clerk
Mr. Gary J. Foutz
102 Hounds Chase Lane, S. W., #16
Roanoke, Virginia 24014
Dear Mr. Foutz:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 1, 1998, you were appointed as a member of the Roanoke Neighborhood Partnership
Steering Committee for a term ending November 30, 1998.
Enclosed you will find a Certificate of your appointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior
to serving in the capacity to which you were appointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Roanoke
Neighborhood Partnership Steering Committee.
J"~ ~ "~'Sincerely,
Mary F. Parker, CMC/ME
City Clerk
MFP:Io
H:~.GENDA98~JUNE1.WPD
Gary J. Foutz
June 8, 1998
Page 2
Enclosure
pc:
William E. Skeen, Chair, Roanoke Neighborhood Partnership Steering Committee,
1938 Avon Road, S. W., Roanoke, Virginia 24015
Elizabeth A. Watson, Secretary, Roanoke Neighborhood Partnership Steering
Committee
Sandra H. Eakin, Deputy City Clerk
H:~GENDAg~JUNE1.WPD
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
June 8,1998
File #5-110-304
SANDRA H. EAKIN
Deputy City Clerk
Mr. Todd St. Clair
1004 Caldwell Street, N. W.
Roanoke, Virginia 24017
Dear Mr. St. Clair:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
June 1, 1998, you were reappointed as a member of the Youth Services Citizen Board for
a term ending May 31, 2001.
Enclosed you will find a Certificate of your reappointment and an Oath or Affirmation
of Office which may be administered by the Clerk of the Circuit Court of the City of
Roanoke, located on the third floor of the Roanoke City Courts Facility, 315 Church
Avenue, S. W.
Please return one copy of the Oath of Office to Room 456 in the Municipal Building prior
to serving in the capacity to which you were reappointed.
Pursuant to Section 2.1-341.1, Code of Virginia (1950), as amended, I am also enclosing
copy of the Freedom of Information Act.
On behalf of the Mayor and Members of City Council, I would like to express appreciation
for your willingness to serve the City of Roanoke as a member of the Youth Services
Citizen Board.
Sincerely, p
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
H:~,GENDA98~JUNEl.WPD
Todd St. Clair
June 8, 1998
Page 2
Enclosure
pc:
Thomas M. Winn, III, Chair, Youth Services Citizen Board, 2615 Cornwallis Avenue,
S. E., Roanoke, Virginia 24014
Marion A. Vaughn-Howard, Secretary, Youth Services Citizen Board
Sandra H. Eakin, Deputy City Clerk
H:~GENDA98~JUNE1.WPO