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HomeMy WebLinkAboutCouncil Actions 05-11-98 SpMtgHarris 33~14 ROANOKE CITY CO UNCIL SPECIAL MEE TING MAY 11, 1998 2:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL o o Call to Order Roll Call. All Present. The invocation was delivered by Mayor David A. Bowers. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor Bowers. Statement of Purpose. Mayor Bowers. Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Wednesday, May 13, 1998, at 7:00 p.m, ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541. Vice-Mayor Wyatt read a Disclosure Declaration. Melinda J. Payne and Ruth C. Wilison were elected as Trustees of the Roanoke City School Board for terms commencing July 1, 1998, and ending June 30, 2001. File #467 With regard to City employee pension enhancements, Council unanimously adopted a motion that any consideration of increasing the multiplier to 2.3 percent with a maximum pension allowance increasing to 69% be deferred until after the June 30, 1998 actuarial report has been completed, which report will be received in September, 1998, and that Council give serious consideration to eliminating its participation in these additional pension benefits. File #60-132-184-429 2 Adoption of the following Ordinances and Resolutions in connection with the 1998-99 fiscal year budget of the City of Roanoke: A revised certificate of the Director of Finance advising that funds required for the 1998-99 General Fund, Water Fund, Sewage Treatment Fund, Civic Center Fund, Transportation Fund, City Information Systems Fund, Materials Control Fund, Management Services Fund, Utility Line Services Fund, Fleet Management Fund, Risk Management Fund, School Fund and Grant Fund budgets will be available for appropriation. Received and ~ed. File 060 An Ordinance adopting the annual General Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33814-051198. (7-0) File 060 An Ordinance adopting the annual Water Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33815-051198. (7-0) File #60-468 An Ordinance adopting the annual Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33816-051198. (7-0) File #27-60 An Ordinance adopting the annual Civic Center Fund Appropriation of the City orR#an#kc for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33817-051198. (7-0) File #60-192 10. An Ordinance adopting the anm_ml Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33818-051198. (7-0) File #60-331 11. An Ordinance adopting the annual City Information Systems Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33819-051198. (7-0) File 060-301 12. An Ordinance adopting the annual Materials Control Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33820-051198. (7-0) File #45-60 13. An Ordinance adopting the annual Management Services Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33821-051198. (7-0) File #60-299 4 14. An Ordinance adopting the annual Utility Line Services Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33822-051198. (7-0) File #60-268 15. An Ordinance adopting the annual Fleet Mmmgement Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33823-051198. (7-0) File #60-361 16. An Ordinance adopting the annual Risk Management Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33824-051198. (7-0) File #60-396 17. An Ordinance adopting the annual School Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33825-051198. voted no.) File #60-467 (6-0) (Council Member Swain 18. An Ordinance adopting a portion of the annual Grant Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. Adopted Ordinance No. 33826-051198. (7-0) File #60-236 19. An Ordinance to adopt and establish a Pay Plan for officers and employees of the City effective July 1, 1998; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; anthorizing annual salary increments for certain members of the Fire Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire Department who are members of the Regional Hazardous Materials Response Team; repealing Ordinance No. 33396-051297, adopted May 12, 1997, to the extent of any inconsistency; and providing for an emergency and effective date. Adopted Ordinance No. 33827-051198. (7-0) File #18-60-184 20. An Ordinance providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses; and providing for an emergency. Adopted Ordinance No. 33828-051198. (7-0) File #60-429 21. A Resolution relating to payment of a matching contribution of not less than five dollars nor more than ten dollars to the International City Management Association Retirement Corporation Deferred Compensation Plan on behalf of any nontemporary classified employee of the City who makes a contribution of an equal amount on his or her own behalf to such Plan; and repealing Resolution No. 33401-051297, adopted May 12, 1997. Adopted Resolution No. 33829-051198. (7-0) File #60-184 22. A Resolution author/zing the City Manager to submit an approved Annual Update to the Consolidated Plan for FY 1998-99 to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing the execution of the appropriate documents for the acceptance of such funding. Adopted Resolution No. 338300051198. (7-0) File #60-178-200-236 23. An Ordinance establishing a rate schedule for certain water and sewage rates and related charges for services provided by the City effective August 1, 1998 and July 1, 1999; and directing amendment of the Fee Compendium. Adopted Ordinance No. 33831 on first reading. (7-0) File #60027-468 A communication from Mayor David A. Bowers requesting that Council convene in Executive Session to discuss two personnel matters, pursuant to Section 2.1-344 (A) (1), Code of Virginia (1950), as amended, one being evaluation of the City Manager, and the second being discussion of salaries for each of the Council-Appointed Officers. Council concurred in the request. (7-0) File #132 CERTIFICATION OF EXECUTIVE SESSION: (7-0) Adopted Ordinance No. 33832-051198 establishing compensation for the City Manager, City Attorney, Director of Finance, Director of Real Estate Valuation, Municipal Auditor and City Clerk for the fiscal year beginning July 1, 1998. File # 1=38-60083=104-162=280 CERTIFICATION OF EXECUTIVE SESSION: (~-0) (Mayor Bowers and Council Member Parrott were absen0 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 l- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 19, 1998 File ~167 SANDRA H. EAKIN Deputy City Clerk Mr. Harry F. Davis 3138 Stoneridge Road, S. W. Roanoke, Virginia 24014 Dear Mr. Davis: At a sPeCial meeting of the Council of the City of Roanoke which was held on Monday, May 11, 1998, Council reappointed Melinda J. Payne and appointed Ruth C. Willson as Trustees of the Roanoke City School Board, for terms of three years each, commencing July 1, 1998 and ending June 30, 2001. On behalf of the Mayor and Members of the Roanoke City Council, I would like to express appreciation for your interest in continuing your service on the Roanoke City School Board. Sincerely, Mary F. Parker, CMCIAAE City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 2401 !- 1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 19, 1998 File ff467 SANDRA H. EAKIN Deputy City Clerk Mr. David W. Davis 4841 Eden Drive, N. W. Roanoke, Virginia 24012 Dear Mr. Davis: At a special meeting of the Council of the City of Roanoke which was held on Monday, May 11, 1998, Council reappointed Malinda J. Payne and appointed' Ruth C. Willson as Trustees of the Roanoke City School Board, for terms of three years each, commencing July 1, 1998 and ending June 30, 2001. On behalf of the Mayor and Members of the Roanoke City Council, I would like to express appreciation for your interest in serving on the Roanoke City School Board. Sincerely, ~ ~ pa~er,''~' Mary F. CMClAAE City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 19, 1998 File ~.487 SANDRA H. EAKIN Deputy City Clerk Daniel G. Oakey 3620 Brymoor Road, S. W. Roanoke, Virginia 24018 Dear Mr. Oakey: At a special meeting of the Council of the City of Roanoke which was held On Monday, May 11, 1998, Council reappointed Melinda J. Payne and appointed Ruth C: Willson as Trustees of the Roanoke City School Board, for terms of three years each, commencing July 1, 1998 and ending June 30, 2001. On behalf of the Mayor and Members of the Roanoke City Council, I would like to express appreciation for your interest in serving on the Roanoke City School Board. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Mary F. Parker, CMC/AAE city Cle~ CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~60-132-184-429 Sandra H. Eakin Deputy CKy Cbrk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a special meeting of the Council of the City of Roanoke which was held on Monday, May 11, 1998, with regard to City employee pension enhancements, Council unanimously adopted a motion that any consideration of increasing the multiplier to 2.3 per cent with a maximum pension allowance increasing to 69 per cent be deferred until after the June 30, 1998 actuarial report has been completed, which report will be received in September, 1998, and that Council give serious consideration to eliminating its participation in the additional pension benefits. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io pc: James D. Gdsso, Director of Finance Joyce L. Sparks, Retirement Administrator, Finance DEPARTMENT OF FINANCE CI'I'Y OF ROANOKE. VA. May 11, 1998 RECE!'v Cf2 (.:ITY C'LE~:','% C:i- '98 11 / 10:10 REVISED FROM: SUtMECT:. Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Certification of Funding I, James D. Grisso, Director of Finance of the City of Roanoke, in accordance with paragraphs (h) and (i) of Section 25.1 of the Charter of the City of Roanoke, do hereby certify that funds required for the 1998-99 General Fund, Water Fund, Sewage Treatment Fund, Civic Center Fund, Transportation Fund, City Information Systems Fund, Materials Control Fund, Management Services Fund, Utility Line Services Fund, Fleet Management Fund, Risk Management Fund, School Fund, and Grant Fund budgets will be available for appropriation. JDG:s Director of Finance A certificate of the Director of Finance advising that funds required, except for the deficiency in the recommended annual actuarial contribution rate of 9.75 percent payable to the City of Roanoke Pension Plan, for the 1998-99 General Fund, Water Fund, Sewage Treatment Fund, Civic Center Fund, Transportation Fund, City Information Systems Fund, Materials Control Fund, Management Services Fund, Utility Line Services Fund, Fleet Management Fund, Risk Management Fund, School Fund, and Grant Fund budgets will be available for appropriation. Mary F, P~er, CMC/AAE Cay C~.rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File f~60 ~andra H. Eakin Deputy city c~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33814-051198 adopting the annual General Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $168,561,934.00. The aboveraferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDAgB~MAY11.~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33814-051198. AN ORDINANCE adopting the annual General Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the General Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a General Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues General Property Taxes Other Local Taxes Permits, Fees and Licenses Fines and Forfeitures Revenue from Use of Money and Property Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Current Services Miscellaneous Total Revenues Appropriations City Council City Clerk City Manager Management and Budget Personnel Management $ 68,208,685 51,752,919 623,800 1,035,000 1,043,760 40,184,167 34,260 5,405,043 274,300 $168.561.934 $ 242,491 350,888 683,932 521,423 749,388 Occupational Health Clinic Memberships and Affiliations Economic Development/Grants Grants Compliance Personnel Lapse Supplemental Employee Compensation Contingency City Attorney Director of Finance Billings and Collections Residual Fringe Benefits Miscellaneous Transfer to School Fund Transfer to Debt Service Fund Transfer to Other Funds Municipal Auditing Electoral Board City Treasurer Commissioner of the Revenue Real Estate Valuation Board of Equalization Sheriff Jail Commonwealth's Attorney Cost Collections Unit Clerk of Circuit Court Director of Public Safety Police - Administration Police - Investigation Police - Patrol Police - Services Police - Training Police - Animal Control Fire - Administration Fire - Support Fire - Operations Fire - Airport Rescue Emergency Medical Services Emergency Services Communications Director of Public Works 306,511 2,823,282 8,108,557 1,885,442 413,791 391,868 485,616 572,450 10,430,881 651,337 1,859,144 288,233 1,360,390 380,942 4,329 879,325) 67,287 379,244 639,607 1,905,971 1,254,269 1,190,150 100,000 41,847,029 10,742,626 5,743,283 452,698 218,307 925,351 941,077 892,298 21,174 1,730,166 8,534,799 1,030,821 68,784 1,101,073 149,245 13,929,451 13,999,428 144,672 2,184,091 148,821 Building Inspections Streets and Traffic Paving Program Snow Removal Street Lighting Traffic Engineering Solid Waste Management - Refuse Solid Waste Management - Recycling Custodial Services Engineering Building Maintenance Parks and Grounds Maintenance Recreation City Market Community Planning Director of Human Development Law Library Juvenile Detention Home Outreach Detention Youth Haven I Crisis Intervention Health Department Mental Health Human Services Committee Cultural Services Committee Total Action Against Poverty Social Services - Administration Enhanced Fraud Control Income Maintenance Social Services - Services Employment Services Foster Parer~ Training Virginia Institute for Social Services Training Activities (VlSSTA) Hospitalization Program Comprehensive Services Act Libraries Virginia Cooperative Extension Service Supply Management Director of Utilities and Operations 736,381 111,746 4,247,517 7,186,130 1,360,814 113,659 949,319 2,300,637 1,197,112 96,523 906,000 1,322,868 4,948,349 588,499 997,716 1,377,495 3,158,850 3,942,425 1,721,463 26,516 885,697 265,325 125,330 1,163,411 187 049 444 851 524 860 980 507 367 337 424 120 444 140 219 684 13,756,247 241,280 100,000 7,901,758 2,097,267 63,224 276,096 193,795 General District Court Magistrate's Office Circuit Court Juvenile and Domestic Relations Court Services Juvenile and Domestic Relations Court Clerk Total Appropriations $ 35,375 5,534 195,586 51,206 34,070 $168.561.934 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That the Director of Finance be, and he is hereby authorized and directed to transfer between accounts such appropriations for salaries and wages for the labor force as may be necessary to cover cost of labor performed by one department for another; 4. That this Ordinance shall be known and cited as the 1998-99 General Fund Appropriation Ordinance; and 5. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. Ai-I'EST: City Clerk. Mary F. Parker, CMCIAAE City Ck,,rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File f~60-468 ~ndm H. Eakin Deputy c~y c~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33815-051198 adopting the annual Water Fund Appropriation of the City of Roanoke for the fiscel year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $9,175,250.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Jesse H. Perdue, Jr., Manager, Water Department Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDAgS~IiIAY11.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33815-051198. AN ORDINANCE adopting the annual Water Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Water Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Water Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Non-Operating Total Revenues Approoriations General Operating Expenses Water Pumping Station and Tanks Water Purification Depreciation. Interest Expense Capital Outlay $ 2,348,257 682,744 11865,900 $ 8,825,250 350,000 $ 4,896,901 1,370,000 1,209,513 1,698,836 Total Appropriations 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1998-99 Water Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Mary F. Parker, CMC/AAE c~ Cbrk CITY OF ROANOKE Offica of fha City Glark May 14, 1998 File ~60-27 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33816-051198 adopting the annual Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $9,878,100.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:Io. Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Steven L. Walker, Manager, Water Pollution Control Plant Diane S. Akers, Budget Administrator, Office of Management and Budget H:~N~)/I~SIMAY11.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33816-051198. AN ORDINANCE adopting the annual Sewage Treatment Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Sewage Treatment Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Sewage Treatment Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Non-Operating Total Revenues Appropriations Administration Maintenance~- Operations Laboratory Lateral Maintenance and Replacement Depreciation Capital Outlay Interest Expense $ 1,814,719 1,050,515 2,373,087 258,703 2,376,793 $ 9,583,OOO 295,100 $ 9.878.100 $ 7,873,817 1,098,925 104,000 801,358 Total Appropriations $ 9.878.100 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1998-99 Sewage Treatment Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Mary F. Parker, CMC/AAE c~y c~.rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~60-192 Sandm H. Eakin Deputy C~y Ck~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33817-051198 adopting the annual Civic Center Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $2,986,636.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations James M. Evans, Manager, Civic Center Diane S. Akers, Budget Administrator, Office of Management and Budget H:~A(~Y11.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33817-051198. AN ORDINANCE adopting the annual Civic Center Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Civic Center Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Civic Center Fund and that as much of the same as may be necessary be, end the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Non-Operating Total Revenues Appropriations Operating Expenses Promotional Expenses Concessions Depreciation Capital Outlay Total Appropriations $ 2,136,163 244,231 139,242 $ 1,688,500 881,136 $ 2,519,636 417,000 50,000 2. That all salaries and wages covered by the Pay Plan, paid appropriations herein, shall be paid in accordance with the provisions thereof; from the 3. That this Ordinance shall be known and cited as the 1998-99 Civic Center Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Mary F. Parker, CMCIAAE Cay C~.rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~60-331 Sandra H. Eakin Deputy city Ck~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33818-051198 adopting the annual Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $2,832,883.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Diane S. Akers, Budget Administrator, Office of Management and Budget H:~GENOA~IAYI1.W~O IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33818-051198. AN ORDINANCE adopting the annual Transportation Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Transportation Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Transportation Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating $ 1,621,377 Non-Operating 1,014,506 Total Revenues Appropriations Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Depreciation Interest Expense Transfer to Other Funds 94,742 220,325 65,427 173,855 148,932 18,244 543,000 540,098 1,028,260 Total Appropriations 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof: 3. That this Ordinance shall be known and cited as the 1998-99 Transportation Fund Appropriation Ordinance; and 4. That in order for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. Attest: City Clerk. Mary F. Parker, CMCIAAE c~ Cle~ CITY OF ROANOKE Offi¢~ of th® ¢i~ ¢l~rk May 14, 1998 File ~60-301 Sandra H. Eakin Depmy C~y Ck~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33819-051198 adopting the annual City Information Systems Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, total amount of $3,409,603.00. The 1998, and ending June 30, 1999, in the abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Mary F. Parker, CMClAAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, DireCtOr, Utilities and Operations Archie W. Harrington, Manager, City Information Systems Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENIDA~MAYll.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33819-051198. AN ORDINANCE adopting the annual City Information Systems Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the City Information Systems Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a City Information Systems Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating $ 3,159,356 Non-Operating 250,247 Total Revenues Appropriations Operating Expenses Computer Aided Dispatch Telephone Systems Maintenance Depreciation Expense Capital Outlay - Computer Aided Dispatch Capital Outlay - Telephones $ 3.409.6O3 $ 2,538,246 82,528 30,000 568,000 110,829 80,000 Total Appropriations 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1997-98 City Information Systems Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. M.ry F. Parker, CMCIAAE c~y c~r~ CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~45-60 · andra H. Eakin Deputy city Ct. rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33820-051198 adopting the annual Materials Control Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $151,350.00. Theabovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations D. Darwin Roup®, Manager, Supply Management Diane S. Akers, Budget Administrator, Office of Management and Budget H:~M3ENDAG~MAYll.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33820-051198. AN ORDINANCE adopting the annual Materials Control Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Materials Control Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Materials Control Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Total Revenues Appropriations Operating Expenses Depreciation Expenses Total Appropriations 151,350 151.350 $ 149,506 1,844 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1998-99 Materials Control Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. M~y F. P~rker, CMC/AAE cay clerk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ;V60-299 ~ndm H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33821-051198 adopting the annual Management Services Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $128,315.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment pc: James D. Gdsso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Barry L. Key, Manager, Office of Management and Budget Diane S. Akers, Budget Administrator, Office of Management and Budget H:~,GENDAG6WIAY11.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33821-051198. AN ORDINANCE adopting the annual Management Services Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Management Services Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Management Services Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Total Revenues Appropriations Operating Expenses Depreciation Expenses Total Appropriations $ 128,315 $ 128.315 $ 116,485 11,830 $ 128=315 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1998-99 Management Services Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Miry F. Parker, CMCIAAE c~ Clerk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~60-268 · andra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33822-051198 adopting the annual Utility Line Services Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $3,240,997.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Samuel Hayes, III, Manager, Utility Line Services Diane S. Akers, Budget Administrator, Office of Management and Budget H:~M~ENDA~AAY11.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33822-051198. AN ORDINANCE adopting the annual Utility Line Services Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Utility Line Services Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Utility Line Services Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Non-Operating Total Revenues $ 3,203,635 37 362 Operating Expenses Depreciation Expense Total Appropriations $ 3,057,097 183 900 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1998-99 Utility Line Services Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Miry F. Parker, CMC/AAE c~y Cbrk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File t~60-361 Sandra H. Eakin Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33823-051198 adopting the annual Fleet Management Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $4,557,610.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:Io Attachment James D. Grisso, Director of Finance William F. Clark, Director, Public Works James A. McClung, Manager, Fleet and Solid Waste Management Diane S. Akers, Budget Administrator, Office of Management and Budget H:~GENOA~V~IAY1 t .~R~D IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33823-051198. AN ORDINANCE adopting the annual Fleet Management Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Fleet Management Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Fleet Management Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Operating Non-Operating Total Revenues $ 3,165,101 30 000 Operating Expenses Capital Outlay Depreciation Expense Total Appropriations $ 2,032,610 1,025,000 1 500 000 2. That all salaries and wages covered by the Pay Plan, paid from appropriations herein, shall be paid in accordance with the provisions thereof; the 3. That this Ordinance shall be known and cited as the 1998-99 Fleet Management Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Mary F. Parker, CMC/AAE c~y C~.rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~V60-396 Sandra H. Eakin m~puty c~y C~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33824-051198 adopting the annual Risk Management Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $6,653,344.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment James D. Gdsso, Director of Finance Kit B. Kiser, Director, Utilities and Operations Glenn A. Asher, Risk Management Officer Diane S. Akers, Budget Administrator, Office of Management and Budget H:VC~ENOA88gt4AY11 .WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33824-051198. AN ORDINANCE adopting the annual Risk Management Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the Risk Management Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a Risk Management Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to wit: Revenues Operating Non-Operating Total Revenues Appropriations Operating Expenses Depreciation Expense Total Appropriations 6,367,821 285,523 6,653.344 6,645,579 7,765 6.653.344 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions hereof; 3. That this Ordinance shall be know and cited as the 1998-99 Risk Management Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. F. P~rkm', CMC/AAE cay Ck.k CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~i~60-467 ~ndm H. Eakin Deputy City C~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33825-051198 adopting the annual School Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $92,081,915.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: Marsha W. Ellison, Chair, Roanoke City School Board, 2030 Knollwood Road, S. W., Roanoke, Virginia 24018 Dr. E. Wayne Harris, Superintendent, Roanoke City Public Schools James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget H:~.GENDA~6~IAY11 .WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33825-051198. AN ORDINANCE adopting the annual School Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That all money that shall be paid into the City Treasury for the School Fund in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a School Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Grants-in-Aid Commonwealth State Sales Tax (ADM) Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Interest on Investments Total Revenues A~orooriation$ Instruction General Support Transportation Operation/Maintenance of Plant Food Services Facilities Other Uses of Funds $ 35,882,469 8,269,520 2,924,162 2,958,735 41,847,029 200,000 $ 69,453,847 3,350,644 3,186,593 9,238,233 4,143,348 150,000 2,559,250 Total Appropriations L~.~,,~{~.~=,..~I~ 2. That this Ordinance shall be known and cited as the 1998-99 School Fund Appropriation Ordinance; and 3. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. Mary F. Parker, CMCIAAE C~y C~rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~/60-236 Sandra H. Eakin Deputy C~y Ck~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 338264351198 adopting the annual Grant Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999, in the total amount of $638,334.00. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment pc: James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget Frank E. Baratta, Grants Compliance Monitor H:~GENO,ai~MAY11.WPO IN THE COUNCIL OF THE CiTY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33826-051198. AN ORDINANCE adopting a portion of the annual Grant Fund Appropriation of the City of Roanoke for the fiscal year beginning July 1, 1998, and ending June 30, 1999; and declaring the existence of an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. That the money that shall be paid into the City Treasury for the Grant Fund for the Comprehensive Services Act Administration, Neighborhood Partnership and Virginia Juvenile Community Crime Control Act in the fiscal year beginning July 1, 1998, and ending June 30, 1999, shall constitute a portion of the Grant Fund and that as much of the same as may be necessary be, and the same is hereby appropriated to the following uses and purposes, to-wit: Revenues Comprehensive Services Act Administration Neighborhood Partnership 98-99 Virginia Juvenile Community Crime Control Act (VJCCCA) Total Revenues Appropriations Comprehensive Services Act Administration Neighborhood Partnership 98-99 Electronic Monitoring - Outreach Detention Family Counselor - Youth Haven Substance Abuse Counselor - Youth Haven Aggression Replacement Training - Crisis Intervention Street Law - Court Services Specialized Probation - Court Services $ 89,643 73,495 475,196 $ 89,643 73,495 50,110 41,347 9,960 55,603 3,899 41,231 Substance Abuse Counselor - CSU Enhanced Community Service - CSU Intensive Supervision - CSU Total Appropriations $ 70,367 80,621 122,058 2. That all salaries and wages covered by the Pay Plan, paid from the appropriations herein, shall be paid in accordance with the provisions thereof; 3. That this Ordinance shall be known and cited as the 1998-99 Grant Fund Appropriation Ordinance; and 4. That in order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this Ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. M~ry F. P,,rk~r, CMC/AAE C~y C~erk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File #18-60-184 8andra H. E~kin D~puty city Ck, rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33827-051198 adopting and establishing a Pay Plan for officers and employees of the City effective July 1, 1998; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of pdvate motor vehicles; authorizing annual salary increments for sworn police officers assigned to the Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire Department who are certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire Department who are members of the Regional Hazardous Materials Response Team; repealing Ordinance No. 33398-051297, adopted May 12, 1997, to the extent of any inconsistency, effective July 1, 1998. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment H:~G~Y11 .WPO W. Robert Herbert May 14, 1998 Page 2 pc: James D. Grisso, Director of Finance George C. Snead, Jr., Director, Public Safety James Grigsby, Fire-EMS Chief A. L. Gaskins, Police Chief Kenneth S. Cronin, Manager, Personnel Diane S. Akers, Budget Administrator, Office of Management and Budget H:V~(~ENDA~V~Y11.WI30 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33827-051198. AN ORDINANCE to adopt and establish a Pay Plan for officers and employees of the City effective July 1, 1998; providing for certain salary adjustments and merit increases; authorizing annual salary increments for certain officers and employees for use of private motor vehicles; authorizing annual salary increments for sworn police officers assigned to thc Criminal Investigation Division; authorizing annual salary increments for certain members of the Fire Department who arc certified as Emergency Medical Technicians; authorizing annual salary increments for certain members of the Fire Department who are members of the Regional Hazardous Materials Response Team; repealing Ordinance No. 33396-051297, adopted May 12, 1997, to the extent of any inconsistency; and providing for an emergency and effective date. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. Pursuant to §2-69, Code of the City of Roanoke (1979), as amended, there is hereby adopted by the Council and made applicable to all classified officers and employees of the City on July 1, 1998, the Pay Plan hereinaiter set out in its entirety, which shall read and provide as follows: CITY OF ROANOKE, VIRGINIA PAY PLAN July 1, 1998 Pay Minimum Midpoint Grade Annual Annual Salary Salary 01 $13,276.38 $15,601 02 13,941.98 16,383 03 14,639.82 17,203 04 15,371.72 18,063 05 16,140.02 18,966 06 17,350.06 20,388 07 18,689.32 22,428 08 20,649.20 24,780 09 22,817.34 27,382 10 25,214.80 30,259 11 26,749.58 33,437 12 29,555.24 36,944 13 32,674.46 40,843 14 36,138.44 45,173 15 39,986.44 49,983 16 43,398.42 55,334 17 48,062.56 61,281 18 53,252.42 67,898 19 57,895.50 75,267 20 64,205.18 83,470 Maximum Annual Salary $17,924.92 18,823.48 19,765.72 20,753.72 21,791.38 23,424.96 26,166.40 28,910.18 31 945.94 35,302.54 40,124.50 44,332.86 49,011.56 54,207.66 59,979.66 67,268.50 74,498.06 82,542.20 92,635.92 102,731.98 Merit Increase Amount $624.00 655.20 688.22 722.54 758.68 815.62 897.00 991.12 1,095.38 1,210.30 1,337.44 1,477.84 1,633.84 1,807.00 1,999.40 2,213.38 2,451.28 2,715.96 3,010.80 3,338.92 by Council. 3. The Pay Plan adopted by this Ordinance shall remain in effect until amended Pursuant to §2-68, Code of the City of Roanoke (1979), as amended, effective July 1, 1998, the City Manager shall promulgate and cause to be distributed among the officers and employees of the City a Classification Plan, consisting of a plan of classification assigning a pay grade and pay range in accordance with this Ordinance and class code to each position in the classified service of this City. 4. Merit increases, generally in the amount of four percent (4.0%) of the midpoint of the pay ranges set out in Paragraph I of this Ordinance, shall be accorded officers and employees achieving satisfactory merit evaluations. The specific percentage of a merit increase shall be related to an individual officer's or employee's location in a pay range and shall be determined pursuant to merit evaluation policies and procedures promulgated by the City Manager. For officers and employees appointed or hired after July 1, 1997, merit increases shall be prorated based on number of pay periods served pursuant to policies and procedures promulgated by the City Manager. 5. If, after any applicable salary increases provided for in this Ordinance, any officer's or employee's salary is below the applicable minimum for his pay range, such officer's or employee's annual base salary shall be adjusted to the applicable minimum effective July 1, 1998. 6. When any salary increase provided in paragraph 4 of this Ordinance would cause an officer or employee to exceed the maximum annual pay range applicable to such officer's or employee's position on July 1, 1998, such officer or employee shall receive a 3 salary increase only in such amount as will not exceed the maximum pay range for such officer's or employee's position on July l, 1998. 7. Annual salary increments payable on a bi-weekly basis are provided for the hereinaf[er set out job classifications which require the incumbent to privately own or lease a motor vehicle routinely used in the course of conducting City business as follows: POSITION TITLE Appraiser Assistant City Manager Assistant Civic Center Manager Assistant to City Manager for Community Relations City Attorney City Clerk Deputy Director of Real Estate Valuation Director of Finance Director of Human Development Director of Public Safety Director of Real Estate Valuation Junior Appraiser Manager of Civic Center Municipal Auditor Senior Appraiser ANNUAL SALARY INCREMENT $ 1,620.00 $ 1,800.00 $ 990.00 $ 1,080.00 $ 2,000.00 $ 2,OOO.OO $ 1,620.00 $ 2,000.00 $ 1,800.00 $ 1,800.00 $ 2,000.00 $ 1,620.00 $ 990.00 $ 2,000.00 $ 1,620.00 POSITION TITLE Senior Tax Compliance Administrator Superintendent of Social Services Tax Compliance Administrator Youth Services Planner ANNUAL SALARY INCREMENT $ 1,300.00 $ 450.00 $ 1,300.00 $ 900.00 If the requirement that any of the foregoing officers or employees own or lease a motor vehicle for routine use in the conduct of City business should be eliminated, then the salary increment established by this Ordinance shall be terminated as of the date of elimination of such requirement. 8. In order to equitably compensate sworn police officers assigned to the Criminal Investigation Division and in lieu of provision by the Police Department of uniforms and accessories, each such officer shall be accorded an annual salary increment of $600.00 payable on a bi-weekly basis as a uniform allowance. 9. Each Firefighter, Lieutenant or Captain of the Fire Department hired by the City as a Firefighter prior to April 18, 1991, who has received Emergency Medical Technician certification and actively participates in the City's First Responder Program shall be accorded an annual salary increment of $1,200 payable on a bi-weekly basis. 10. Each Firefighter, Lieutenant or Captain of the Fire Department who has been certified to either the Specialist or Technician level for the handling of hazardous materials and who is a member of the Regional Hazardous Materials Response Team shall be accorded an annual salary increment of $1,200 payable on a bi-weekly basis. 1 I. To the extent of any inconsistency, Ordinance No. 33396-051297, adopted May 12, 1997, is hereby REPEALED. 12. Any increase in compensation due to any officer or employee under this ordinance shall be first paid with the paycheck of July 8, 1998. 13. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. H :~neasures~o-paypla.6 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 May 14, 1998 File ~30-429 SANDRA H. EAKIN Deputy City Clerk William M. Dowd, Principal Slabaugh, Morgan, White and Associates 7204 Glen Forest Drive, Suite 304 Richmond, Virginia 23226 Dear Mr. Dowd: I am enclosing copy of Ordinance No. 33828-051198 providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses, effective July 1, 1998. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Enclosure pc: W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Joyce L. Sparks, Retirement Administrator, Department of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget H:~AGENDA~MAY11 .WPD 1N THE CITY COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1998. No. 33828-051198. AN ORDINANCE providing for certain supplemental benefits under the City of Roanoke Pension Plan to certain members of such Plan and certain of their surviving spouses; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. The retirement allowance payable on account of certain members of the City of Roanoke Pension Plan being defined in Paragraph 2 infra who retired on or before July 1, 1997, shall effective July 1, 1998, be increased by two and one tenths percent (2.1%) of itself, not including any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991, calculated as of July 1, 1998. 2. The increase in benefits provided for in Paragraph I of this ordinance shall apply to the following categories of persons entitled to receive benefits under the City of Roanoke Pension Plan only: Any member of the Employees' Supplemental Retirement System (hereinafter "ESRS") or of the Employees' Retirement System (hereinafter "ERS") retired under §22.1-44, Normal Service Retirement, or under §22.1-62, Retirement and Service_ Retirement Allowance Generally, respectively, of the Code of the City of Roanoke (1979), as amended (hereinafter "City Code"), provided such member shall have at least one hundred and twenty (120) months of creditable service; or Any member of ESRS or ERS retired under §22.1-47, Nonoccupationai Disabili .ty Retirement Allowanc,,, or under §22.1-65, ~onoccupatiol~al Disability Retirement Allowance:, respectively, of the City Code, provided such member shall have at least one hundred twenty (120) months of creditable service; or Co do Any member of ESRS or ERS retired under §22.1-48, ~ Disability Retirement Allowance, or under §22.1-66, O_.~lap. alil~ Disabili_ty Retirement Allowance_, respectively, of the City Code, regardless of amount of creditable service; or Any member of the ESRS retired under §22.1-45, ~ Retirement Allowance,,, or §22.146, Vested Allowance,, or any member of ERS retired under §22.1-63, Early Service Retirement Allowance,, or §22.1-64, Vested Allowance, of the City Code, provided such member shall have at least one hundred twenty (120) months of creditable service; or Any surviving spouse of a member, provided such surviving spouse is entitled to benefits under Article III, Emtfiovees' Supplemental Retirement System, or under Article IV, [~m~lovees' Refiremenl ~, of Chapter 22.1, Pensions and Retirement, ~f the City Code, and further provided that the deceased member through whom the surviving spouse is entitled to benefits would qualify, if alive, under paragraph 2.a., 2.b., 2.c., or 2.d. of this ordinance; or Any member retired under Article V, Police and Fire Departme~ Pension Plan as of December 31. 1945, of Chapter 22.1, Pensions an(t Re. tirg. me~, of the City Code, or the surviving spouse of any such member. 3 In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on July l, 1998. ATTEST: City Clerk. JAMES D. GRISSO Director of Finance May 6, 1998 CITY OF ROANOKE DEPARTMENT OF FINANCE 215 Church Avenue, S.W., Room 461 P. O. Box 1220 Roanoke, Virginia 24006-1220 Telephone: (540) 853-2821 Fax: (540) 853-2940 JESSE A. HALL Deputy Director FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso and W. Robert Herbert Cost of Living Raise for Retirees - FY99 Eligible members of the City of Roanoke Pension Plan received a 2.9% permanent cost- of-living adjustment (COLA) on July 1, 1997, which is the same percentage increase that social security recipients received in January 1997. This is the third consecutive year a permanent COLA has been provided to eligible retirees. The social security increase for January 1998 was 2.1%. After discussions with retirees, the Board of Trustees, and the City Administration, we recommend the following: Effective July 1, 1998, and payable July 31, 1998, we recommend a 2.1% permanent increase to a member's or surviving spouse's annual retirement allowance. This increase does not apply to any incentive payments made under the Voluntary Retirement Incentive Program established by Ordinance No. 30473-41591, adopted April 15, 1991. The increase applies to those retirees who retired on or before July 1, 1997, and that meet the following criteria: Any member retired under normal service with at least ten years of creditable service; or Any member retired on non-occupational disability with at least ten years of creditable service or any member retired on occupational disability, regardless of service; or Any member retired under early service retirement, vested service retirement with at least ten years of creditable service; or Any surviving spouse of a member who was entitled to a benefit, provided that the deceased member would have qualified under (1), '(2), or (3) above; or Any member retired under Chapter 22.1, Police and Fire Pensions, prior to January 1, 1946, or the surviving spouse of any such member. Honorable Mayor and Members of City Council May 6, 1998 Page 2 Approximately 90% of 1,222 retirees receiving benefits as of April 30, 1998 will be eligible for this increase. The average annual increase in retirement allowance is $160, costing the pension fund an additional $175,200 annually. The actuarial cost of a 2.1% permanent COLA is estimated at $1.5 million to be funded over the next 20 years through the annual contribution rate. All City operating funds along with the Airport, School Board, Roanoke Valley Resource Authority, and the Commonwealth of lC~rginia will assume their pro rata share of cost of funding of the COLA for retirees. We would be pleased to address questions regarding the proposed retirement allowance increase. Respectfully Submitted, City Manager JDG/WRH/JS:g C' W'flbum Dibling, City Attorney Joyce Sparks, Retirement Administrator cay C~erk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ;~60-184 8andra H. Eakin Deputy cay Ct.~k James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Resolution No. 33829-051198 relating to payment of a matching contribution of not less than five dollars nor more than ten dollars to the International City Management Association Retirement Corporation Deferred Compensation Plan on behalf of any nontemporary classified employee of the City who makes a contribution of an equal amount on his or her own behalf to such Plan, effective July 1, 1998. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment W. Robert Herbert, City Manager Diane S. Akers, Budget Administrator, Office of Management and Budget Kenneth S. Cronin, Manager, Personnel H:~M~ENOAg~MAY11 .Wl=O IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1998. No. 33829-051198. A RESOLUTION relating to payment of a matching contribution of not less than five dollars nor more than ten dollars to the International City Management Association Retirement Corporation Deferred Compensation Plan on behalf of any nontemporary classified employee of the City who makes a contribution of an equal mount on his or her own behalf to such Plan; and repealing Resolution No. 33401-051297, adopted May 12, 1997. WHEREAS, employees of the City are encouraged to take responsibility for saving for their future retirement; WHEREAS, providing a matching City contribution to the International City Management Association Retirement Corporation Deferred Compensation Plan ("Plan") on behalf of employees will provide employees with a financial incentive to save for their future retirement; and WHEREAS, providing such matching contributions may enhance the City's ability to attract and retain a skilled workforce; THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke as follows: 1. Effective July 1, 1998, the City shall contribute not less than five dollars nor more than ten dollars per biweekly pay period to the Plan on behalf of any nontemporary classified employee of the City who contributes an equal or greater amount on his or her own behalf to the Plan by payroll deduction for each such biweekly pay period for which the employee has so contributed. 2. The Director of Finance or his designee shall be authorized, for and on behalf of the City, to execute any documents required by the Plan to implement this Resolution. 3. The benefit provided by this Resolution shall not be considered permanent, and City Council reserves the right to amend the terms and conditions of this Resolution or repeal this benefit. 4. Resolution No. 33401-051297, adopted by this Council on May 12, 1997, is hereby REPEALED effective July 1, 1998. 5. This Resolution shall be in full force and effect on and aider July 1, 1998. ATTEST: City Clerk. Mary F. Parker, CMC/AAE c~y C~rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File ~0-178-200-236 8andra H. Eakin ~puty c~y C~rk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33830-051198 authorizing you to submit an approved Annual Update to the Consolidated Plan for FY 1998-99 to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing execution of the appropriate documents for acceptance of such funding. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment James D. Grisso, Director of Finance Diane S. Akers, Budget Administrator, Office of Management and Budget Frank E. Baratta, Grants Compliance Monitor H:VM~3qOA~IMAY11.~ IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The llth day of May, 1998. No. 33830-051198. A RESOLUTION authorizing the City Manager to submit an approved Annual Update to the Consolidated Plan for FY 1998-99 to the United States Department of Housing and Urban Development (HUD) for final review and approval, and authorizing the execution of the appropriate documents for the acceptance of such funding. WHEREAS, citizen input has been received and considered on three occasions: January 8, March 24, and April 30, 1998, on the Annual Update to the HUD Consolidated Plan ("Plan") for FY 1998-99; and WHEREAS, the Plan must be approved by this Council and submitted to HUD by May 15, 1998, to ensure timely receipt of new entitlement funds. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or his designee is hereby authorized, for and on behalf of the City, to submit the approved Annual Update of the Consolidated Plan for FY 1998-99 to HUD for review and approval, and to execute the appropriate documents with HUD for receipt of such entitlement funds, said documents to be approved as to form by the City Attorney. ATTEST: City Clerk. II. III. '98 APR 3O Honorable Mayor and Members of City Council Roanoke, Virginia A9:07 Roanoke, Virginia May 11, 1998 98-09 Dear Members of Council: Subject: Approval of 1998-99 Annual Update to the Consolidated Plan ("Annual Update") ho Bo The U.S. Department of Housing and Urban Development (HUD) requires that entitlement localities such as the City of Roanoke submit a five-year Consolidated Plan, with Annual Updates, in order to receive Community Development Block Grant (CDBG) and HOME Investment Partnership (HOME) funding. The City. receives annual CDBG and HOME erante from HUD based on a formula which considers age of housing, poverty lexTels and other "distress" factors. Co The amount of these HUD formula grants is related to the number of entitlement communities nationwide and to how much the U.S. Congress appropriates, rather than to anything that Roanoke does. Current Situation: A° City Council was briefed on the recommended CDBG and HOME programs and funding included in the proposed 1998-99 Annual Update on April 20, 1998. The proposed Annual Update was made available for public review and commem for the 30-day period from April 9 to May 8, 1998. Opportunities for citizen input were provided at three oublic hearines held January 8, March 24, and April 30, 1998. ' - D. The current HUD Entitlement fiscal year ends June 30, 1998. The Annual Update must be received by HUD on May 15, 1998, in order for the City's fiscal year to begin on July 1, 1998. Issues: A. Impact on community development in the City. Members of Council Page 2 IV. D. Citizen particiption. Authorize the City Manager to submit an approved 1998-99 Annual Update to HUD for review and approval. Impact on community development in the City would be positive, continuing programs which Council has endorsed in the past and funding new initiatives to address citizens' concerns. 2. F_ulldillg would be available from the following sources: New HUD Entitlements Estimated Program Income Estimated Carry-over Subtotal $2,723,000 1,002,084 361.607 $4,086,691 Estimated Leveraged Funds Total Estimated Budget $8,990,510 ~ is important. Council in early May funds. The Annual Update must be approved by City 1998 to ensure timely receipt of new entitlement Citizen participation indicates support for the programs, projects and funding provided for in the Annual Update. Citizens' comments obtained during the public hearings held as part of the budgeting process have been considered in developing the plan. Bo Do not authorize the Ci.ty Manager to submit an approved 1998-99 Annual Update to HUD for review and approval. Impact on community_ development in the City would be negative if projects and programs are delayed or canceled. ~ available to the City would be adversely affected. The $2,723,000 in anticipated new funding will not be received by the City in the absence of an Annual Update approved by HUD. Members of Council Page 3 IV. o Xim_ing would be a problem in that the implementation of projects and programs, including acquisitions, construction and other assistance to citizens, could be delayed. Citizen participation could be negative if projects and programs of concern to the community are delayed or canceled. Recommendations: It is recommended that City Council adopt Alternative A, thereby authorizing the City Manager to submit an approved 1998-99 Annual Update to HUD for review and approval. Upon receipt of program and budget approval from HUD, a report detailing the necessary budget appropriations by program and line item, as well as contracts necessary to carry out the FY 1998-99 program, will be presented to City Council for adoption. Respectfully submitted, W. Robert Herbert City Manager WRH:feb CC: Assistant City Manager City Attorney Director of Finance Director of Public Works Director of Human Development Chief of Economic Development Chief of Planning and Community Development Building Commissioner City Engineer Assistant to the City Manager for Community Relations Budget Administrator Office of Grants Compliance Executive Director, Roanoke Redevelopment and Housing Authority Mary F. Parker, CMC/AAE c~y c~rk CITY OF ROANOKE Office of the City Clerk May 14, 1998 File #1-38-60-83-104-162-280 Sandm H. Eakin ~puty c~y Ck~rk W. Robert Herbert, City Manager Wilbum C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Willard N. Claytor, Director, Real Estate Valuation Robert H. Bird, Municipal Auditor Gentlemen: I am attaching copy of Resolution No. 33832-051198 establishing compensation for the City Manager, City Attorney, Director of Finance, Director of Real Estate Valuation, Municipal Auditor and City Clerk for the fiscal year beginning July 1, 1998. The abovereferenced measure was adopted by the Council of the City of Roanoke at a special meeting which was held on Monday, May 11, 1998. Sincerely, Mary F. Parker, CMClAAE City Clerk MFP:Io Attachment H:~AGENOA~6~MAY11.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The llth day of May, 1998. No. 33832-051198. AN ORDINANCE establishing compensation for the City Manager, City Attorney, Director of Finance, Director of Real Estate Valuation, Municipal Auditor and City Clerk for the fiscal year beginning July 1, 1998; and providing for an emergency and an effective date. BE IT ORDAINED by the Council of the City of Roanoke as follows: 1. For the fiscal year beginning July 1, 1998, and ending June 30, 1999, and for succeeding fiscal years unless modified by ordinance duly adopted by this Council, the annual salaries of Council-appointed officers shall be as follows: City Manager - $123,548.00 City Attorney - $110,118.00 Director of Finance - $ 94,541.00 Director of Real Estate - $ 75,203.00 Valuation Municipal Auditor - $ 74,128.00 City Clerk - $ 67,360.00 Any increase in compensation due to any officer or employee under this Ordinance shall be first paid with the paycheck of July 8, 1998. 3. This ordinance shall remain in effect until amended or repealed by ordinance duly adopted by City Council. 4. In order to provide for the usual daily operation of the municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect on and after July 1, 1998. ATTEST: City Clerk. DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 May 11,1998 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss two personnel matters, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended, one being evaluation of the City Manager, and the second being discussion of salaries for each of the Council- Appointed Officers. Sincerely, David A. Bowers Mayor DAB:se