HomeMy WebLinkAboutCouncil Actions 04-06-98TROUT
33761
ROANOKE CITY CO UNCIL
REGULAR SESSION
April 6, 1998
12:00 noon
HO TEL ROANOKE &
CONFERENCE CENTER
ROANOKE BALLROOM
110 SHENANDOAH A VENUE, N. IF.
AGENDA FOR THE COUNCIL
Call to Order - Roll Call. Counca Member Harris was absent.
Invocation.
The Hedge of Allegiance to the Flag of the United States of America was
led by Mayor Bowers.
The Members of the Roanoke City Council are pleased to participate in
1998 Student Government Day activities.
At 1:25 p.m., the meeting was declared in recess until 2:00 p.m.
2
ROANOKE CITY CO UNCIL
REGULAR SESSION
April 6, 1998
2:00p. m.
CITY COUNCIL CHAMBER
,4GEND~4 FOR THE COUNCIL
Call to Order- Roll Call. Ali Present. (Council Member Harris
entered the meeting at 2:4S p.m.)
The Invocation was delivered by The Reverend C. Kenneth Wright,
Pastor, Evangel Foursquare Church.
Th~ Hedge of Allegiance to the Flag of the United States of America was
led by Mayor David .ac Bowers.
Welcome. Mayor Bowers.
THE MEMBERS OF THE ROANOKE CITY COUNCIL WELCOME
ALL STUDENT GOVERNMENT DAY 1998 PARTICIPANTS.
The Mayor presented a Proclamation designating April 6 as Student
Government Day 1998, and presented t-shirts to aH participants.
File #304-317
Meetings of Roanoke City Council are televised live on RVTV Channel 3.
Today's meeting will be replayed on Channel 3 on Thursday, April 9, 1998,
at 7:00 p.m.
ANNOUNCEMENTS:
THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL
RECEIVE THE CITY COUNCIL AGENDA AND RELATED
COMMUNICATIONS, REPORTS, ORDINANCES AND
RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE
MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME
FOR REVIEW OF INFORMATION. CITIZENS WHO ARE
INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON
THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE,
ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541.
PRESENTATIONS:
A Proclamation designating April 6 - 12, 1998, as Community Development
Week.
File #3-200-236
4
CONSENT AGENDA
(Approved 6-00
ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE
CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY
COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE
WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF
DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM
THE CONSENT AGENDA AND CONSIDERED SEPARATELY.
C-1
Minutes of the regular meetings of City Council held on Monday,
December 1, 1997; Monday, December 15, 1997; Monday, Jan,ary 5, 1998;
and Tuesday, Sanuary 20, 1998.
RECOMMENDED ACTION: Dispense with the reading thereof and approve
File #132 as recorded.
C-2
A communication from Mayor David A. Bowers requesting an Executive
Session to discuss vacancies on various authorities, boards, commissions and
committe~ appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of
Virginia (1950), as amended.
RECOMMENDED ACTION: Concur in request for Council to convene in
File #110-132 Executive Session.
C-3 A connn, mication from lVL R. Khan tendering his resi~on as a member
of the Roanoke Civic Center Commission, effective immediately.
RECOMMENDED ACTION: Receive and file the communication and accept
File #110-192 the resignation.
C-4 Qualification of Gwendolyn J. Lawrence as a member of the Youth
Services Citizen Board for a term ending May 31, 2000.
5
C-4
Qua~cacion of Gwendolyn J. Lawrence as a member of the Youth
Services Citizen Board for a term ending May 31, 2000.
RECOMMENDED ACTION: Receive and file.
File #110-304
REGULAR AGENDA
Selection of persons to be accorded the public interview for the position of
Roanoke City School Board Trustee for terms commencing July 1, 1998,
and ending June 30, 2001. Applicants are:
David W. Davis
Harry F. Davis
Daniel G. Oakey
Melinda J. Payne
Ruth C. Wiilson
The abovenamed persons will be interviewed on Thursday, April 23,
1998, at 6:00 p.m., in the City Council Chamber.
File #467
HE~G OF CITIZENS UPON PUBLIC MATTERS:
Presentation with regard to the City of Roanoke Pension Plan.
Charles E. Wells, .Ir., Spokesperson. (10 minutes)
The following proposed changes were referred to 1998.99 budget
study:
1. Increan the multiplier by .3% for a maximum of 69 percent.
2. A monthly supplement for health insurance as recommended by
the Pension Board.
3. Unreduced 50% survivor annuity to ali City employees.
6
4. Rule of 70/80 as recommended by the Pension Board.
5. A period of two months for members of the
ERS to transfer to the ESRS (June 15 - August 15, 1998).
File #60-429
Presentation with regard to instructional innovations and highlights for
Roanoke City Schools. Rita Bishop, Assistant Superintendent for
Instruction and Learning Organizations, Spokesperson. (10 minutes)
Received and filed.
File ~167
Request of Mark S. Reynolds to address Council with regard to flooding
of Mudlick Creek. (10 minutes)
The matter was referred to the City Manager for study and report
to Council
File ~6=237
0
PETITIONS AND COMMUNICATIONS:
None.
5. REPORTS OF OFFICERS:
a. CITY MANAGER:
A report with regard to the Bicycle Patrol program. (5 minutes)
Received and filed.
File #5
7
A report with regard to the status of City Council's Visioning
Process. (15 minutes)
Received and filed.
File #132-404
ITEMS RECOMMENDI~D FOR ACTION:
A report recommending fund appropriations for various Capital
Maintenance and Equipment Replacement Program project needs.
Adopted Ordinance No. 33761-040698. (7.0)
File #60-217.472
A report recommending concurrence in a proposed plan of action
for preparation of the Roanoke City Comprehensive Parks and
Recreation Master Plan; and transfer of funds in connection
Adopted Ordinance No. 33762-040698. (7-0)
File ~s0-67
A report recommending appropriation of funds to cover
expenditures relating to snow emergency operatiom from
December 1997 to February 1998.
Adopted Ordinance No. 33763040698. (7-0)
File ~d~410-472
A repcgt recommending purchase of ~ replacement vehicular
equipment as identified in the Capital Maintenance and Equipment
Replacement Program.
Adopted Resolution No. 33764-040698. (6-0) (Mayor Bowers
abstained from voting).
File #270-472
8
A report recommending appropriation of additional funds totaling
$193,499.00 for the Fifth District Employment and Training
Consortium.
Adopted Ordinance No. 33765-040698. (7-0)
File #60=246
DIRECTOR OF FINANCE:
A financial report for the month of February, 1998.
Received and filed.
File #1-10
A joint report of the Director of Finance and City Treasurer with
regard to acceptance of credit card payments by the City Treasurer
for current and delinquent real estate and personal property taxes,
parking tickets, utility bills, business licenses, and City-wide
accounts receivable invoices.
Adopted Resolution No. 33766040698. (7-0)
File #1-10-34-79-322-330
6. REPORTS OF COMMITTEES:
ae
A report of the Water Resources Committee recommending execution of
an offer to sell an 827.31-acre easement to the United States of America
for the Appalachian Trail across City-owned property known as the
Carvins Cove Reservoir Watershed. Vice-Mayor Linda F. Wyatt,
Adopted Ordinance No. 33767 on first reading.
Members Parrott and Wyatt voted no.)
FHe #2-2~l-468
(fl-2) (Council
9
Council Member White left the meeting at 4:30 p.m.
A report of the Bid Committee recommending execution of a contract
with Dixon Contracting, Inc., in the amount of $185,808.00, for
construction of the Peters Creek Sewer Replacement Project PC-4; and
transfer of funds in connection therewith. Council Member John H.
Parrott, Chairperson.
Adopted Ordinance Nos. 33768-040698 and 33769-040698. (6-0)
File #27-60
A report of the Bid Committee recommending execution of a contract
with Lanford Brothers Company, Incorporated, in the amount of
$193,887.00, for bridge repairs at 10th Street over Norfolk Southern
Railroad, and Shenandoah Avenue and Orange Avenue over Tinker
Creek; and appropriation of funds in connection therewith. Council
Member John H. Parrott, Chairperson.
Adopted Ordinance Nos. 33770-040698 and 33771-040698. (6-0)
File #60-102
A report of tim Water Resources Committee recommending execution of
Amendment No. 4 to the engineering services agreement with Mattem &
Craig, Inc., for bridge maintenance projects; acquisition of property rights
needed for the Broadway Street Bridge replacement; and appropriation of
funds in connect/on therewith. Vice-Mayor L/nda F. Wyatt, Chairperson.
Adopted Ordinance Nos. 33772-040698
R~olution No. 33774040698. (6-0)
Fil~ m~0-102-468
and 33773-040698 and
A relxgt ofthz Warn- Resourc~ Cornmitam recommending authorization
to grant a revocable permit for right-of-way encroachment in connection
l0
with construction of a marquee above the entrance to an existing building
located at 109 South Jefferson Street. Vice-Mayor Linda F. Wyatt,
Chairperson.
Adopted Ordinance No. 33775 on first reading. (6-0)
File #169-468
A report of the Water Resources Committee recommending execution of
an amendment to the sublease agreement between the Jefferson Center
Foundation and the City to provide suitable storage space in the Jefferson
Center for tho Fire=EMS Department. Vice-Mayor Linda F. Wyatt,
Chairperson:
Adopted Resolution No. 33776-040698. (6-0)
File #70-337-3fl4-373-468
7. UNFINISHED BUSINESS: None.
0
INTRODUCTION AND CONSIDERATION OF
ORDINANCES AND RESOLUTIONS:
Ordinance No. 33757, on second re~adlng, author/z/ng the abandonment
of a certain unused public easement for water and sewer located across
property identifi~ by Official Tax No. 2270808, upon certain terms and
conditions.
Adopted Ordinance No. 3378%040698 on second reading. (6-0)
File #28-27-468
be
Ordinance No. 33759, on second reading, rezoning ten u-acts of land
located on Southern Lane, Southern Hills Drive and Griffin Road, S. W.,
identiff~ as Official Tax Nos. 5470108-5470115, inclusive, 5480701 and
5480704, from RS-3, Residential Single-family District, to C-2, General
Commercial District, subject to certain conditions proffered by the
petitioner.
Adopted Ordinance No. 3;3759-040698 on second reading. (6=0)
FHe #51
A resolution establishing the date of a Special Meeting of the Council of
the City of Roanoke on Thursday, April 30, 1998, at 7:00 p.m.
Adopted Resolution No. ;33777-040698. (6-0)
File #60-79-132-200
A resolution establishing the date of a Special Meeting of the Council of
the City of Roanoke on Monday, May 11, 1998, at 2:00 p.m.
Adopted Resolution No. 33778-040698. (6-0)
FHe #60-132-467
0
MOTIONS AND MISCELLANEOUS BUSINESS:
ae
Inquiries and/or comments by the Mayor and Members of City Council.
Vacancies on various authorities, boards, commissions and committees
appointed by Council.
10. OTHER HE~G OF CITIZENS UPON PUBLIC
MATTERS:
CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR
CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK
AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING
REFI~RRAL TO THE CITY MANAGER WILL BE REFERRED,
WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY
AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT
TO COUNCIL.
CERTIFICATION OF EXECUTIVE SESSION. (6-0)
Carol D. Wright was appointed as a member of the Personnel and
Employment Practices Commission for a term ending June 30, 2001,
File #15=110-184=202
S. Elaina Loritts-Duckett and Brenda A. Powell were reappointed as
members of the Fair Housing Board for terms ending March 31, 2001.
File #IS-110=178
STUDENTS PARTICIPATING FROM WILLIAM FLEMING HIGH SCHOOL
STUDENT GOVERNMENT DAY, APRIL 6, 1998
Waylon Arehart
Kevin Atkins
Karen Beckner
James Berman
Danielle Bonds
Keisha Bratton
Aaron Calloway
Marquia Cunningham
Zach Doran
Evan Gear
Jason Hartman
Bridget Hilton
Mei Hobson
Adrienne Holland
Derek Journiette
Jonathan Kurshan
Tasha Lindsey
Tony Little
Jamaul Manns
Mario McNear
Michael Melvin
Jennifer Nunley
Jesse Plunkett
Alani Price
Eve Pauley
Sammi Rader
Nashawn Rhodes
Charles Star~i~nas
Tiffany Swain
Amber Swanson
Lee Suggs
Paige Thacker
Kianna Trent
Roy Welcher
Neal Williams
Carla Williamson
John R. Word
Given under our hands and the Seal of the City of Roanoke this sixth day of ,4pril
nineteen hundred and ninety-eight.
WHEREAS,
the future of our community, our State and our nation depends
upon the young people of today who will be the leaders of
tomorrow; and
WHEREAS,
it is the duty of all citizens, parents, and youth organizations to
develop a proper attitude among the young people of our
community and to provide them with the right examples,
environment and opportunities; and
WHEREAS,
it is through united efforts that young people will develop to their
fullest potential and become healthy, caring adults, with respect for
themselves and for others; and
Student Government Day has been established to reinforce to young
Americans the importance and the excitement of helping others;
and their involvement in government creates a public awareness of
the positive contributions that young people make in the progress
of the nation; and
through Student Government Day, an effort is made to link the
talents and resources of students by addressing some of the major
issues facing the cities of ,4merica, such as d~ug and alcohol abuse,
education, hunger and homelessness, and assisting elderly citizens.
NOilly-~F, REFORE, I, David A. Bowers, Mayor of the City of Roanoke,
F'wginia, do hereby proclaim Monday, April 6, 1998, throughout this great
All-America City of Roanoke, as
STUDENT GOVERNMENT DAY 1998.
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
Given under our hands and the Seal of the City of Roanoke this sixth day of April
nineteen hundred and ninety-eight.
WHEREAS,
the Community Development Block Grant Program (CDBG) has
operated since 1975 to provide local governments with the
resources required to meet the needs of persons of low and
moderate income, and CDBG funds are used by thousands of
neighborhood based non-profit organizations tlw~hout the nation
to address pressing neighborhood and human'~ice needs; and
WHEREAS,
the Community Development Block Grant and HOME Investment
Partnerships (HOME) Programs have had a significant impact by
making funds available to invest in housing, neighborhood and
economic development, human services and other efforts of vital
importance to our personal and community lives; and
the City of Roanoke and other local governments have clearly
demonstrated the capacity to administer and customize the CDBG
and HOME programs to identify and resolve pressing local
problems, such as affordable housing, neighborhood and human
service needs, job creation and retention, and physical
redevelopment.
NOW,
THEREFORE, I, David A. Bowers, Mayor of the City of Roanoke,
Virginia, call upon all citizens to join in recognizing the
Community Development Block Grant Program and the importance
of the program to the Roanoke community, and do hereby proclaim
April 6 - 12, 1998, throughout this great All-America City, as
COMMUNITY DEVELOPMENT WEEK.
Attest:
Mary F. Parker
City Clerk
David A Bowers
Mayor
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
December 1, 1997
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, December 1, 1997, at 12:15 p.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Re_eular Meetin~js, of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, James O. Trout, Linda F. Wyatt and Mayor David A. Bowers .................... 6.
ABSENT: Council Member William White, Sr.- ......................................... 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
CITY JAIL: At 12:18 p.m., the Mayor declared the meeting in recess until 2:00
p.m., to allow the Members of Council to participate in a tour andbriefing with regard
to the automated booking system which is used in the Roanoke City Jail.
At 2:00 p.m., on Monday, December 1, 1997, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members C. Nelson Harris, John H. Parrott, Carroll E.
Swain, James O. Trout, William White, Sr., Linda F. Wyatt and Mayor
David A. Bowers ............................................................................................ 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor David A. Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
ACTION:
PRESENTATIONS:
PROCLAMATIONS-ACTS OF ACKNOWLEDGEMENT-CITY
EMPLOYEES: The Mayor presented a proclamation and a crystal star
to L. Bane Coburn in recognition of numerous and outstanding
accomplishments as an employee of the City of Roanoke.
(For full text, see Proclamation on file in the City Clerk's Office.)
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to three requests for an Executive Session to
discuss a special award, being the annual Citizen of the Year Award;
the disposition of publicly held property in connection with the location
of a prospective business where no previous announcement has been
made of the business' interest in locating in the community, specifically
the possible conveyance of an interest in land in the Roanoke Centre
for Industry and Technology for economic development purposes; and
personnel matters with regard to vacancies on various authorities,
boards, commissions and committees appointed by the Council.
MINUTES: Minutes of the special meeting of City Council held on
Tuesday, August 12, 1997, and the regular meetings of Council held on
Monday, August 4, 1997, and Monday, August 18, 1997, were before the
body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
2
ACTION:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PURCHASE/SALE OF PROPERTY-INDUSTRIES-ECONOMIC
DEVELOPMENT-COUNCIL: A report of the City Manager requesting that
Council convene in Executive Session to discuss a matter with regard
to the disposition of publicly held property in connection with the
location of a prospective business where no previous announcement
has been made of the business' interest in locating in the community,
specifically the possible conveyance of an interest in land in the
Roanoke Centre for Industry and Technology for economic
development purposes, pursuant to Section 2.1-344 (A)(3) and Section
2.1-344 (A)(5), Code of Virginia (1950), as amended, was before the
body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss a matter with
regard to the disposition of publicly held property in connection with
the location of a prospective business where no previous
announcement has been made of the business' interest in locating in
the community, specifically the possible conveyance of an interest in
land in the Roanoke Centre for Industry and Technology for economic
development purposes, pursuant to Section 2.1-344 (A)(3) and Section
2.1-344 (A)(5), Code of Virginia (1950), as amended. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke City Council
which was held on Monday, November 3, 1997, were before the body.
The Audit Committee considered the following items:
School Activity Funds -- June 30, 1997,
4
ACTION:
Human and Cultural Services Committees,
Audit Findings Follow-Up, and
Status of Current Audit Activities.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET: A report of the City Manager recommending approval
of the following proposed budget study schedule for fiscal year
1998-99, was before Council.
DATE
BUDGET PREPARATION ACTIVITIES
April 20, 1998
Public presentation of fiscal year 1998-
99 recommended budget, and update
to the Consolidated Plan (Grants
budget) to City Council by the City
Manager.
April 22, 1998
Advertisements of public hearings on
recommended budget, tax rates and
Consolidated Plan update appear in
newspapers.
April 27, 1998
Public hearings on recommended
budget, tax rates and update to the
Consolidated Plan.
May 6 - 8, 1998
City Council budget study work
sessions.
5
ACTION:
ACTION:
ACTION:
May 11,1998
City Council adopts General Fund,
School Fund and Proprietary Fund
budgets, and approves an annual
appropriation ordinance and adopts
the update to the Consolidated Plan.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation of
the City Manager. The motion was seconded by Mr. Swain and adopted
by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
ARMORY/STADIUM-PARKS AND RECREATION-CONSULTANTS
REPORTS: A report of the City Manager with regard to development of
a Parks and Recreation Master Plan, was before Council.
Mr. White moved that the report be removed from the Consent
Agenda for discussion as a separate item. The motion was seconded
by Mr. Swain and unanimously adopted.
COMMITTEES-COMMUNITY PLANNING: A communication from
Cedric E. Malone tendering his resignation as a member of the City
Planning Commission, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by Mr.
Swain and adopted by the following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
6
ACTION:
INDUSTRIES-OATHS OF OFFICE-COMMITTEES: A report of
qualification of William L. Bova as a Director of the Industrial
Development Authority of the City of Roanoke for a term ending
October 20, 2001, was before Council.
(See Oath or Affirmation of Office on file in the City Clerk's Office.)
Mr. White moved that the report of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
TAXES-DOWNTOWN ROANOKE, INCORPORATED: A
communication from R. Matthew Kennell, President, Downtown
Roanoke, Inc., transmitting a petition on behalf of the Roanoke
Foundation for Downtown, Inc., requesting adoption of a measure in
support of tax-exempt status on certain real property located on North
Jefferson Street and Shenandoah Avenue in the City of Roanoke, which
real property has been offered to the Roanoke Foundation for
Downtown, Inc., by the Norfolk Southern Corporation, was before
Council.
ACTION:
(For full text, see communication on file in the City Clerk's Office.)
Mr. Trout moved that the matter be referred to the City Manager
for study, report and recommendation to Council, and that Council hold
a public hearing on Monday, December 15, 1997, at 7:00 p.m., or as
soon thereafter as the matter may be heard. The motion was seconded
by Mr. Swain and unanimously adopted.
7
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS:
REFUSE COLLECTION-PUBLIC WORKS: William F. Clark,
Director of Public Works, advised that collecting bulk items and bulk
brush from City curbs must be addressed on a continual basis.
Therefore, he stated that a citizens task force was appointed to submit
recommendations to provide for a more effective program, and called
upon James A. McClung, Manager, Solid Waste Management, to
present a briefing on recommendations of the citizens task force.
Mr. McClung advised that the City currently collects bulk items
such as furniture, appliances and other large household items and bulk
brush on an ongoing basis, and presented slides of the various types
of bulk items and bulk brush which are collected by City crews. He
stated that in fiscal year 1996-97, the City received 10,064 calls from
citizens to schedule bulk collection, 3,229 calls were received to
schedule brush collection, approximately 1,587 tons of material were
collected under the program, and the City has expended approximately
$139,000.00 over the past three years to operate its bulk item/bulk
brush program. He explained that a Free Homeowners Disposal
Program is offered at the Roanoke Valley Resource Authority Transfer
Station on Hollins Road which allows citizens to take their bulk
items/bulk trash to the transfer station at no charge for disposal. He
stated that fees are paid through General Fund revenue of the City,
during fiscal year 1996-97 approximately 5,800 tons of material was
disposed of under the program at a cost of $319,000.00, and
approximately 25,000 trips were made to the transfer station by
citizens. He advised that last fall, a public meeting was held to
determine if the City was of the opinion that its bulk items/bulk brush
collection program is an efficient means to collect these materials, and
a citizens task force was appointed to gather community input and to
design the most cost effective and efficient bulk program that would
meet the service expectations of the community. He explained that the
task force established a mission of developing an optimal bulk
item/bulk brush collection plan that would be efficient, fair and easy for
the resident to remember and to follow, and it was agreed by the task
force that recommendations would be made available to the public for
comment prior to requested enactment by Council. He stated that
recommendations of the citizens task force are as follows:
(1)
Continue the curb-side bulk/brush collection
program on an ongoing basis,
(2)
Continue the homeowners disposal program at the
Roanoke Valley Resource Authority Transfer
Station,
(3) Strict enforcement of program rules and
regulations, and
(4)
Expand the ongoing educational component of the
program.
Mr. McClung advised that after researching programs
administered by other localities, the task force concluded that a call-in
schedule for curb-side bulk/brush collection is more efficient than a
system that allows collection of material at random. He advised that a
drive-by system would also mean that bulk items/brush would stay on
the curb for a longer period of time, which is unacceptable. He stated
that to avoid a disproportionate use by some citizens, a reasonable
service level is recommended to be established per household, and for
the sake of enforcement, a household will be defined as a residential
address, except for those residences falling under the commercial
definition. He advised that the citizens task force recommends that four
curb-side pick-ups per year per household be offered and that each
pick-up be limited to six items, and/or a pick-up truck load of brush
which will allow trucks to complete a scheduled days' route, and curb-
side collection of bulk items and bulk brush by the City is not
recommended to be provided for commercial establishments. He noted
that the primary mission of the Solid Waste Management Department
is the collection of residential waste, and after reviewing standards
throughout the Commonwealth of Virginia, the task force recommends
that complexes of more than five units be considered commercial
establishments and not receive bulk item and bulk brush services from
the City. He explained that citizens may continue to call the City for
service, the Department of Solid Waste Management will assign a
collection date from one to ten days, the service will continue to be
curb-side collection, materials will be required to be set out at the curb
the night before collection, and City crews will not collect tires,
however, although four tires can be disposed of at the transfer station
under the Homeowners Disposal Program, and no carpet or building
materials resulting from contracted work will be collected by City
crews. He advised that a citizen can take six pick-up truck loads of
9
ACTION:
household refuse/brush to the transfer station at any time during the
collection year at no charge. He stated that landlord/tenant set-outs
will be picked up by City crews following the same rules as the bulk
item/bulk brush program and each pickup will count as one of the four
allowed pickups per year. He commented that the community gave
clear direction to the task force that it wants quick and meaningful
enforcement of all solid waste management rules and ordinances, and
the task force believes that these programs are dependent on
successful enforcement. Therefore, he stated that the task force
recommends that an enforcement position be created with the sole
responsibility for enforcement, especially against those persons who
set out materials without scheduling a pick-up. He added that the
Homeowners Disposal Program will be monitored by staff at the
transfer station as vehicles enter the facility, as well as by Solid Waste
Management staff, and residents will be billed for tipping fees for any
refuse not included in the program and for any refuse after the six
allowed loads. He advised that the task force believes that making
citizens aware of the program will be the first step toward insuring its
success, and recommends a detailed and wide spread educational
campaign beginning with a City-wide mailing of informational post
cards and other mass media services will be enlisted to increase public
awareness and to educate the public on proper use of the program. He
explained that following the educational process, Council will be
briefed on recommended City Code amendments.
Vice-Mayor Wyatt requested that the citizens task force study a
viable alternative for elderly citizens who are physically unable to carry
their bulk items/brush to the curb and cannot, monetarily, afford to pay
a fee.
Without objection by Council, the Mayor advised that the briefing
would be received and filed.
ARMORY/STADIUM-PARKS AND RECREATION-CONSULTANTS
REPORTS: A report of the City Manager with regard to development of
a Parks and Recreation Master Plan, was before Council.
The City Manager advised that the most recent successful bond
referendum for capital improvements throughout the City includes
significant money for neighborhood park improvements; one of the
City's major Parks and Recreation facilities is Victory Stadium;
representatives of City departments are in the process of formulating
10
a strategy to recommend for developing a master plan for Parks and
Recreation facilities and programs, and such plan will include a review
of existing neighborhood parks, recreation centers, locations where
new parks are needed, and which programs should be continued or
new programs offered; the plan will provide a benchmark for where the
City is and where the City would like to be in the overall Parks and
Recreation services; and by January 1998, a report will be presented to
Council on the specifics of the Parks and Recreation Master Plan
process.
The City Manager advised that now that the Capital
Improvements Program bond issue has been approved by the voters
of the City of Roanoke, it is recommended that Council address Mill
Mountain and neighborhood parks, although there is nothing to exclude
the use of funds on some portion of Victory Stadium if the citizens
committee is of the opinion that Victory Stadium is a high priority item.
He further advised that because the City has completed ranking of
projects for a $39 million Capital Improvement Program, and after
reviewing the debt service schedule through the year 2000-01, any
ability to deal with this issue other than in the City's normal Capital
Improvement Program will have to be a message delivered as a high
priority in the annual operating budget and will require three to five
years of appropriating annual dollars. He explained that alternatives for
Victory Stadium range from $5 million for minor fix-ups to $21 million
for a maximum build-out; every member of Council has stated that they
consider Victory Stadium to be in the top list of capital projects and
Council is looking for solutions, therefor, the challenge will be to
prepare a scenario to begin to set aside funds to pay for this capital
project. He added that if Council wishes to expedite the study,
operating funds will have to be dedicated to capital projects, and the
annual operating budget might be able to absorb the cost over a period
of time if it is known precisely which option will be supported by the
community and Council.
Vice-Mayor Wyatt expressed concern over the time factor
because the longer Victory Stadium remains in its present condition,
the more it will deteriorate, and if the City decides to build a new
stadium, it would be a waste of taxpayers' money to invest funds in the
present stadium. She added that if the City plans to build a new
stadium, decisions should be made as quickly as possible in order to
move the process ahead, and expressed frustration that Council
continues to review the matter, but does not take action.
11
The City Manager responded that a quarter of a billion dollars of
capital projects were reviewed and placed in priority order, there were
numerous projects that did not make the final $39 million list for capital
improvements that was submitted to the voters for approval on
November 4, 1997, and Victory Stadium was one of the major items that
was not included. He stated that if Council wishes to take Victory
Stadium out of sequence of the Capital Improvement Program, and if
Council wishes to make the Higher Education Center and Victory
Stadium the two top priorities of the City, he will submit a financing
scenario that will help the City to reach its goal in a reasonable period
of time.
Mr. Parrott advised that Council had the opportunity to place
Victory Stadium in the $39 million Capital Improvement Program, it did
not choose to do so, and Council now needs to provide guidance to the
City Manager.
Mr. Trout advised that from an economic development
standpoint, it might be wise to look at a facility besides Victory Stadium
that could be used as a year-round sports facility and that the City
Manager review other uses for the Victory Stadium property. He
suggested that there be discussion with the Roanoke City School
Board in regard to constructing a football stadium at each of the high
schools when high school renovations take place that could
accommodate 1,200-1,600 persons on school property which would
enable Victory Stadium to be used as a year round facility.
Mr. White inquired if the City should be in the business of
operating a stadium, or should Victory Stadium be a part of the debt
service of the school system, is a stadium the highest and best use of
the property, is Victory Stadium properly marketed and generating
revenue, and what is the feasibility of developing a stadium or sports
complex that would generate sufficient revenue to service its own debt.
Mr. Harris suggested that Council review at the study prepared
by Heery International, Inc., and Hammer Siler George Associates that
outlined recommendations for Victory Stadium, and requested that
Council reach a consensus on which option to pursue, thereby
enabling the City Manager to submit funding scenarios. He stated that
Victory Stadium does not serve solely as a high school football
stadium, the City has an obligation to its two high schools to provide
a stadium for sports activities, and a commitment to its citizens to
provide a facility that the community can be proud of.
12
ACTION:
Mr. Swain spoke in support of granting the City Manager the
requested six months to submit the best solution, along with cost
estimates and financing plans.
Mr. Parrott requested that Council Members be provided with a
copy of the Heery International, Inc., and Hammer Siler George
Associates report for review.
There being no further questions or comments, without objection
by Council, the Mayor advised that the report would be received and
filed.
ITEMS RECOMMENDED FOR ACTION:
HOTEL ROANOKE CONFERENCE CENTER-VIRGINIA TECH-
CONVENTION AND VISITORS BUREAU-TOURISM-ECONOMIC
DEVELOPMENT: The City Manager submitted a written report advising
that Council adopted an annual operating budget which included
$500,000.00 for the Roanoke Valley Convention & Visitors Bureau for
fiscal year 1997-98; the City requests assistance from the Convention
and Visitors Bureau in marketing and selling Roanoke and desires
assurance that the funds will be used for these purposes; and the City
Administration has negotiated an agreement with the Convention and
Visitors Bureau to assure that the City's funds will be used for these
purposes,
The City Manager further advised that the Roanoke Valley
Convention and Visitors Bureau has submitted, for approval by the City
Manager, a budget setting forth anticipated expenditures of City funds;
whereupon, the City Manager recommended that Council authorize
payment of $500,000.00 to the Roanoke Valley Convention and Visitors
Bureau, and that he be authorized to execute a one-year agreement
with the Roanoke Valley Convention & Visitors Bureau for the express
purpose of increasing tourism in the Roanoke Valley as a regional
destination for convention, conference, leisure and business travel.
(For full text, see report on file in the City Clerk's Office.)
13
ACTION:
Mr. Trout offered the following resolution:
(#33660-120197) A RESOLUTION authorizing an agreement with
the Roanoke Valley Convention and Visitors Bureau for the purpose of
increasing tourism in the Roanoke Valley.
(For full text of Resolution, see Resolution Book No. 60, page 288.)
Mr. Trout moved the adoption of Resolution No. 33660-120197.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-CITY TREASURER-BONDS/BOND ISSUES: The City
Manager submitted a written report advising that bonding for the City
Treasurer is required by Section 37 of the Roanoke City Charter; the
current bonding amount of $1.0 million was established by Council
pursuant to Resolution No. 31791-121393, adopted on December 13,
1993; a new bonding amount for the newly-elected City Treasurer must
be set by Council prior to commencement of the new term of office so
that the bond may be executed by the City Treasurer; and the election
of David C. Anderson as Roanoke City Treasurer took place on
November 4, 1997, for a term commencing January 1, 1998 and ending
December 31, 2001.
The City Manager recommended that Council concur in the
following actions:
Set the bond amount for the City Treasurer for the new
term commencing January 1, 1998 and ending
December 31, 2001, at $1.0 million;
Approve Fidelity and Deposit Company of Maryland as the
surety for the bond;
Transfer funds, in the amount of $14,700.00, from
Contingency Reserve Account No. 001-002-9410-2199, to
City Treasurer Risk Management Account No. 001-020-
1234-7017; and
14
ACTION:
Increase the revenue estimate for Risk Management
Fund - Internal Service Fund Billings - General Fund
Account No. 019-020-1234-0952, in the amount of
$14,700.00; and appropriate funding, in the amount of
$14,700.00, to Risk Management - Insurance Account No.
019-002-1262-3020.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33661-120197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Risk Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 289.)
Mr. Parrott moved the adoption of Ordinance No. 33661-120197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Parrott offered the following resolution:
(#33662-120197) A RESOLUTION prescribing the amount of the
bond of the Treasurer of the City of Roanoke and approving the surety
thereon.
ACTION:
(For full text of Resolution, see Resolution Book No. 60, page 290.)
Mr. Parrott moved the adoption of Resolution No. 33662-120197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
15
ACTION:
Council Member Swain requested information on the total
number and cost of bonded positions in Roanoke City Government.
SNOW REMOVAL-CITY EMPLOYEES: The City Manager
submitted a written report advising that Governor Allen has granted
one-half day on Wednesday, December 24, 1997, and Friday,
December 26, 1997, as additional holidays for State employees; and
while the City traditionally does not follow all State holidays, it is
recommended that the City grant additional holidays in December to
recognize City employees for their hard work and accomplishments
during 1997.
The City Manager recommended that Council grant all full-time
employees four hours on Wednesday, December 24, 1997 (City offices
will close at noon), and eight hours on Friday, December 26, 1997, as
additional holiday time; and in those areas where employees cannot be
off from work due to staffing requirements, the holiday time can be
used at a later date.
(For full text, see report on file in the City Clerk's Office.)
Mr. Swain offered the following resolution:
(#33663-120197) A RESOLUTION establishing hours of operation
for certain City offices on Christmas Eve, December 24, 1997; closing
certain City offices on the day after Christmas, December 26, 1997; and
providing for additional holiday leave for all City employees.
(For full text of Resolution, see Resolution Book No. 60, page 291.)
Mr. Swain moved the adoption of Resolution No. 33663-120197.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Council Member Trout requested a briefing on 1997 snow
removal procedures.
16
Vice-Mayor Wyatt requested that the City Manager review current
City policy regarding City employees reporting to work during or
following hazardous weather conditions, particularly when citizens
have been urged to stay off the streets.
BUDGET-CMERP-EQUIPMENT: The City Manager submitted a
written report advising that the Capital Maintenance and Equipment
Replacement Program and Prior Year Retained Earnings Accounts for
Internal Service Departments have identified various operational needs;
on October 22, 1997, Council received the CMERP report for fiscal year
1997-98; and items and projects identified, which total $841,772.00, are
deemed necessary for the continuing performance of duties and project
assignments in the most efficient and effective manner.
The City Manager recommended that Council appropriate
$841,772.00, as follows:
$663,522.00 from CMERP to the following:
$10,000.00 to Finance Account No. 001-004-
1231-9015;
$47,425.00 to Communications Account No.
001-050-4130-9015;
$62,324.00 to Police Account No. 001-050-
3113-9015;
$40,100.00 to Fire/EMS Account No. 001-050-
3213-9015;
$12,000.00 to Building Maintenance Account
No. 001-052-4330-3056;
$1,578.00 to Building Inspection Account No.
001-052-3410-9015;
$27,340.00 to Snow Removal Account No.
001-052-4140-9015;
$29,000.00 to Parks and Grounds Account
No. 001-052-4340-9015;
17
$25,000.00 to Parks and Grounds Account
No. 001-052-4340-3005;
$4,000.00 to Crisis Intervention Account No.
001-054-3360-9015;
$28,695.00 to Library Account No. 001-054-
7310-9015;
$5,265.00 to Personnel Account No. 001-002-
1261-9015;
$14,000.00 to City Attorney Account No. 001-
003-1220-9015;
$6,212.00 to City Treasurer Account No. 001-
020-1234-9015;
$5,800.00 to Real Estate Valuation Account
No. 001-023-1235-9015;
$7,800.00 to Social Services Account No. 001-
054-5314-2030;
$12,981.00 to Supply Management Account
No. 001-056-1237-9005;
$969.00 to Magistrate Account No. 001-070-
2121-2035;
$53,700.00 to Cultural Services Account No.
001-054-5221-3701;
$26,915.00 to Cultural Services Account No.
001-054-5221-3706;
$54,790.00 to Memberships and Affiliations
Account No. 001-002-7220-3710;
$25,628.00 to Memberships and Affiliations
Account No. 001-002-7220-3702;
18
ACTION:
$75,000.00 to Engineering Account No. 001-
052-4310-2010;
$37,000.00 to Civic Center Account No. 005-
056-2108-9015; and
$50,000.00 to Transportation Fund Account
No. 007-056-8205-2048.
$40,000.00 from Management Services Prior Year Retained
Earnings to Account No. 015-002-1617-9015; and
$138,250.00 from Utility Line Services Prior Year Retained
Earnings account, as follows:
$75,000.00 to Utility Line Services Account
No. 016-056-2626-9015;
$59,000.00 to Utility Line Services Account
No. 016-056-2626-9010; and
$4,250.00 to Utility Line Services Account No.
016-056-2626-2035.
(For full text, see report on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33664-120197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General, Civic Center, Transportation,
Management Services, and Utility Line Services Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 292.)
Mr. Parrott moved the adoption of Ordinance No. 33664-120197.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
19
ACTION:
PARKS AND RECREATION-CMERP-EQUIPMENT: The City
Manager submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has identified the
need to replace four four-wheel drive pickup trucks with snow plows in
the Parks and Grounds Department; whereupon, the City Manager
recommended that Council authorize the purchase of four new four-
wheel drive pickup trucks with snow plow assemblies from Magic City
Motor Corporation, at a total cost of $92,511.80; and reject all other bids
received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33665-120197) A RESOLUTION accepting the bid of Magic City
Motor Corporation for four new 4-wheel drive pickup trucks with snow
plow assemblies; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 60, page 296.)
Mr. Trout moved the adoption of Resolution No. 33665-120197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout,
White and Wyatt .......................................................................... 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers abstained from voting.)
BUDGET-EQUIPMENT-CMERP: The City Manager submitted a
written report advising that the Capital Maintenance and Equipment
Replacement Program has identified the need for vehicular equipment
in various City departments; whereupon, the City Manager
recommended that Council concur in the following actions:
Authorize the purchase of vehicular equipment, as
follows:
12 new full-size Police automobiles from
Berglund-Ford-Pontiac-Mazda, Inc., at a total
cost of $240,852.00;
20
ACTION:
9 new intermediate-class automobiles from
Berglund Chevrolet, Inc., at a total cost of
$141,267.42; and
I new 8-passenger window van, 2 new full 3/4
ton four-wheel drive pickup trucks, 1 new
full-size % ton pickup truck, and 1 new mid-
size pickup truck from Magic City Motor
Corporation, at a total cost of $87,995.42.
Appropriate $456,965.00 from General Fund Current Year
Capital Maintenance and Equipment Replacement
Program to Transfer to Fleet Management Account No.
001-004-9310-9506, increase the revenue estimate by
$456,965.00 in Fleet Management Transfer from General
Fund Account No. 017-020-1234-0951, and appropriate
$456,965.00 to Fleet Management Fund Vehicular
Equipment Account No. 017-052-2642-9010; and
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33666-120197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 297.)
Mr. Trout moved the adoption of Ordinance No. 33666-120197.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White
and Wyatt ................................................................................... 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers abstained from voting.)
21
Mr. Trout offered the following resolution:
(#33667-120197) A RESOLUTION accepting bids made to the City
for furnishing and delivering certain vehicular equipment; and rejecting
all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 60, page 299.)
ACTION:
Mr. Trout moved the adoption of Resolution No. 33667-120197.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White
and Wyatt ................................................................................... 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers abstained from voting.)
BUDGET-HUMAN DEVELOPMENT-FDETC: The City Manager
submitted a written report advising that the Fifth District Employment
and Training Consortium administers the Federally-funded Job Training
Partnership Act (JTPA) for the Fifth Planning District; the Consortium
serves eligible residents in the Counties of Alleghany, Botetourt, Craig
and Roanoke and the Cities of Clifton Forge, Covington, Roanoke and
Salem; the two primary client populations served by the Consortium
include dislocated workers and the economically disadvantaged; and
the City of Roanoke is the grant recipient for Consortium funding and
Council must appropriate funding for all grants and other monies
received by the Consortium.
It was further advised that the Governor's Employment and
Training Department (GETD) has sent to the Consortium Notices of
Award and adjustments for programs which include on-the-job training,
work experience, job-related education, classroom training, job
placement activities, and remedial education, in the following amounts:
Title II-A (Adults - Ages 22 and over)
$ 93,749.00
Title II-C (Youth - Ages 16 through 21) $ 5,772.00
Title III-F (Dislocated Workers)
$27,174.00
22
ACTION:
It was explained that jurisdictions in the Fifth Planning District,
which include the Cities of Salem, Clifton Forge and Covington, and the
Counties of Roanoke, Alleghany, Botetourt, and Craig, were requested
by the Fifth District Employment and Training Consortium to contribute
funds to offset the agency's administrative costs; to date, allocations
totaling $10,395.00 have been confirmed from the participating
jurisdictions (Botetourt County - $1,630.00; Roanoke County -
$3,500.00; City of Salem - $5,015.00; Craig County - $250.00); and the
Virginia Employment Commission has notified the Fifth District
Employment and Training Consortium of the approval of an additional
allocation of $50,900.00 to operate a Governor's Regional Project for
fiscal year 1997, which funds will be used to serve dislocated workers.
The City Manager recommended that Council appropriate the
Fifth District Employment and Training Consortium's funding totalling
$187,990.00, and increase the revenue estimate by $187,990.00 in
accounts to be established by the Director of Finance.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33668-120197) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Consortium Fund Appropriations, and providing
for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 300.)
Mr. Trout moved the adoption of Ordinance No. 33668-120197.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
CITY CODE-FIRE DEPARTMENT-EMERGENCY MEDICAL
SERVICES-PENSIONS-CITY EMPLOYEES: The City Manager and the
Director of Finance submitted a joint written report advising that on
January 1, 1985, the City hired the first Emergency Medical Services
(EMS) personnel to offset the demands for emergency medical
services, which employees were paid salary only, and did not receive
23
benefits; in July 1986, partial benefits, including vacation, sick leave,
holiday leave and life insurance were extended to EMS employees;
retirement benefits were withheld until July 1, 1989, when all full-time,
regular EMS employees were granted retirement under the general
employee retirement benefits plan; in October 1995, all EMS employees
were merged into the newly-formed Fire/EMS Department, which
consolidation was done by the City Administration to benefit the City's
ability to provide more efficient fire and emergency medical services;
and at that time, EMS personnel became eligible for public safety
retirement benefits.
It was further advised that public safety retirement benefits differ
from general employee benefits, permitting eligible employees to retire
with unreduced benefits at age 50 with a minimum of 25 years of public
safety service; and general employees are eligible for an unreduced
retirement benefit at age 55 with a minimum of 30 years of service.
It was explained that the credible service for Emergency Medical
Services personnel hired prior to October 30, 1995, and who were
employees of the EMS Department did not count toward the calculation
of public safety retirement benefits; and 33 former EMS employees are
affected in varying degrees by the October 1995 consolidation and the
split retirement status.
The City Manager and the Director of Finance recommended that
Council grant all former Emergency Medical Services Department
employees who were merged into the Fire/EMS Department and who
are employed on the effective date of the proposed ordinance, public
safety retirement benefits, effective July 1, 1989, or employment date,
if later.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. White moved that the following ordinance be placed upon its
first reading:
(#33669) AN ORDINANCE amending and reordaining subsection
(a) of §22.1-44, Normal Service Retirement~ of the Code of the City of
Roanoke (1979), as amended, to provide retirement service credit for
firefighters who were previously employed in an emergency medical
services capacity, subject to certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 303.)
24
ACTION:
ACTION:
The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Harris, Parrott, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ O.
DIRECTOR OF FINANCE:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of October 1997.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
Financial Report would be received and filed.
AUDITS/FINANCIAL REPORTS-PENSIONS: A report of the
Director of Finance transmitting the audited fiscal year 1996
Comprehensive Annual Financial Report for the City of Roanoke, was
before Council.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the Annual
Report would be received and filed.
REPORTS OF COMMITTEES:
PARKS AND RECREATION-ROANOKE ARTS COMMISSION-
SISTER CITIES: Carl H. Kopitzke, Chair, Mill Mountain Advisory
Committee, presented a written report with regard to future
improvements to Mill Mountain Park. He advised that the key
components of the Conceptual Plan for Mill Mountain Park include the
complete renovation of the existing visitor restroom structure into an
attractive Welcome Center, construction of a picnic shelter, placement
of a playground, designation of an area for a concert lawn, and
installation of the Sister Cities Sculpture Garden.
25
Mr. Kopitzke further advised that after due consideration by the
Mill Mountain Advisory Committee, the eight members present at a
meeting on Thursday, November 20, 1997, voted unanimously in the
affirmative to forward its recommendation to Council for appropriate
course of action; and the Committee has approved the entire Mill
Mountain Park Conceptual Plan, as prepared by Hill Studio, Inc., with
the following two modifications:
First, that the proposed Sister Cities Sculpture Garden be
located as originally planned, that site being adjacent to
the present walkway to the Mill Mountain Zoo in the
vicinity of the four existing Sister Cities trees, which is the
same area as illustrated in the "Call for Artists" Brochure
for the Mill Mountain Sculpture Project; and
Second, that the site for the proposed Concert Lawn be
designated in the present picnic area which is located
between the lower parking lot and the new overlook; this
revision is offered due to concerns that have been
expressed about the proposed Concert Lawn site, such as
slope, accessibility and protection of existing trees; the
existing picnic area appears to have the unanimous
support of the Mill Mountain Advisory Committee, and this
area appears to have the right ingredients and
environment for a successful Concert Lawn.
(For full text, see report on file in the City Clerk's Office.)
David Hill representing Hill Studio, P.C., presented slides of the
plan for Mill Mountain, and advised that Hill Studio has worked on
improvements to Mill Mountain Park with the City's Parks and
Recreation Department and the Mill Mountain Advisory Committee for
approximately four months. He stated that many persons participated
in the project during the public comment periods, all noting the
importance of Mill Mountain not only to the City of Roanoke but to the
region as a whole. He added that the goal was to create a better
mountain experience while lessening the impact of the built
environment on the mountaintop; that the study evolved because there
had been numerous requests to the Parks and Recreation Department
from various agencies and members of the public to provide a better
picnic facility, to provide a mountain welcome center, to provide a
better sculpture site, to work with greenway alignment, to provide
26
improvements at the entrance to the wildflower garden and the zoo, and
to remove the house and some of the extra roads as other facilities are
implemented. He explained that out of the entire 11 acres on Mill
Mountain, the proposed plans will modify only one-half acre; and the
proposed work includes modifications to the welcome center, addition
of a picnic shelter and picnic ground outside the location where the
former Rockledge Inn previously existed, coordination of the future
greenway, better coordination of the zoo and wildflower garden
entrance, and addition of the sculpture site. He noted that the picnic
shelter is designed in a rustic style, 30 x 50 feet, with a large chimney
on one side similar to the chimney that was in the former Rockledge
Inn, a small playground is proposed, and in the future, the Parks and
Recreation Department is considering the purchase of a mobile stage
platform which can be moved to different parts of the City and can be
used in the park in the parking lot area near the picnic shelter. He
advised that another portion of the study will make the existing
restroom building into an accommodating welcome center which will
feature a front desk staffed by a person who will be familiar with Mill
Mountain and the Roanoke Valley as a whole to provide information on
exhibits on greenways, the zoo, a history of the mountain, a history of
the region, the wildflower garden, area accommodations and a ranger
office.
Elizabeth S. Poff, Executive Director, Mill Mountain Zoo, advised
that the zoo is in support of the Sister City Sculpture Garden and the
conceptual plan for the entire top of the mountain as prepared by Hill
Studio. She applauded the Mill Mountain Advisory Committee for
reaching a consensus and voting on the entire plan. She stated that
the best site for the sculpture garden is recommended by Hill Studio,
not only because it is a Sister City sculpture, but because of the tie in
with other projects and the pedestrian traffic flow by making a positive
statement to persons visiting the mountain, and a better blend with
nature will be provided by placing the sculpture garden under the tree
area while improving an area that now has no usage. She requested
that Council vote on the matter today which will enable work to
continue.
Mark W. Scala, Vice-Chair, Roanoke City Arts Commission,
presented the original David Hill design which proposed that the Sister
City sculpture garden be located on the walkway, and the Arts
Commission supported that plan because it liked the integration with
nature by providing a more serene environment in which to
contemplate the sculpture, and the plan also called for the removal of
27
unsightly asphalt and elimination of the restroom facilities as an
unattractive backdrop. He stated that inasmuch as the sculpture would
be less visible from the main road to the star, it may be more protected
from casual vandalism, and there would be room for benches for hikers
coming up the new greenway. However, he stated that the Arts
Commission realizes the good community spirit of its colleagues on the
Mill Mountain Advisory Committee who recommended unanimously
that the Sister Cities International Sculpture Garden be located in Mill
Mountain Park, and the Roanoke Arts Commission concurs in that
location. He explained that the Mill Mountain Advisory Committee has
recommended that the sculpture garden be moved to the site originally
planned near the rest facilities and the Arts Commission has expressed
concern with that recommendation; however, in the spirit of friendship
and cooperation represented by the sculpture itself, the Roanoke Arts
Commission will defer to the good judgement of Council in selecting
the best site, however, the Arts Commission requests that Council
approve the placement of the Sister Cities sculpture on Mill Mountain.
David K. Lisk, Executive Director, Roanoke Sister Cities,
expressed concern that the proposed location may not be aesthetically
pleasing because of a 45 - 50 degree slope and the lack of trees and
greenery, therefore, the Sister Cities Committee is concerned about the
appearance of the sculpture garden. He stated that it would be
preferable for the sculpture garden to be located in an area where it
could be viewed as blending in with existing scenery and foliage;
however, Roanoke Sister Cities yields to the recommendation of the
Mill Mountain Advisory Committee.
Vice-Mayor Wyatt spoke in support of a meeting of the Mill
Mountain Advisory Committee, the Roanoke Arts Commission, and
Roanoke Sister Cities to reach a compromise on the proposed location
of the sculpture; whereupon, Ms. Wyatt moved that Council approve the
International Sister Cities Sculpture Garden, the location of which to be
in the Mill Mountain Park, with the precise location to be referred to the
Mill Mountain Advisory Committee, the Roanoke Arts Commission, and
Roanoke Sister Cities for further discussion with the goal of developing
a consensus location. The motion was seconded by Mr. Harris.
Mr. Trout offered a substitute motion that Council concur in the
recommendation of the Mill Mountain Advisory Committee under date
of December 1, 1997. The motion was seconded by Mr. White.
28
Mr. Parrott called for the question. The motion was seconded by
Ms. Wyatt and lost by the following vote:
AYES: Council Members Parrott, White and Trout ................. 3.
NAYS: Council Members Harris, Swain, Wyatt and Mayor
Bowers ..................................................................................... -4.
The Mayor spoke in support of the plan presently before Council
with two minor modifications. He stated that the master plan as
proposed by David Hill encompasses all of the different ideas such as
a picnic shelter, the greenway, the entrance to the wildflower garden,
and the Sister Cities sculpture to the west side of the welcome center,
and the recommendation presently before Council calls for a 200-foot
difference between the east and west sides of the welcome center. He
concurred in the motion of the Vice-Mayor because all of the groups are
close to reaching a sense of harmony. He spoke in support of Council
approving the master plan, that the sculpture garden be located on Mill
Mountain, and that the Mill Mountain Advisory Committee, the Roanoke
Arts Commission and Roanoke Sister Cities, in a spirit of cooperation,
be requested to reach a consensus of opinion on the last 200 feet of
their difference.
Mr. Parrott called for the question. The motion was seconded by
Ms. Wyatt and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White and
Wyatt ......................................................................................... 5.
NAYS: Council Member Harris and Mayor Bowers ................. 2.
The substitute motion offered by Mr. Trout, seconded by Mr.
White, to concur in the recommendation of the Mill Mountain Advisory
Committee under date of December 1, 1997, was adopted by the
following vote:
AYES: Council Members Harris, Parrott, Swain, Trout and
White ......................................................................................... 5.
NAYS: Vice-Mayor Wyatt and Mayor Bowers ......................... 2.
UNFINISHED BUSINESS: None.
29
ACTION:
At this point, 4:55 p.m., Council Member Parrott left the meeting.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 33658 rezoning 32.68 acres, more or
less, identified as Official Tax Nos. 6440117 -6440119, inclusive, from
RM-2, Residential Multi-family, Medium Density District, RS-3,
Residential Single-family District, and C-2, General Commercial District,
respectively, to C-2, General Commercial District, subject to certain
conditions contained in the Third Amended Petition for rezoning filed
in the Office of the City Clerk on November 13, 1997, subject to any
changes required by the City during site plan review, having previously
been before the Council for its first reading on Monday, November 17,
1997, read and adopted on its first reading and laid over, was again
before the body, Mr. Trout offering the following for its second reading
and final adoption:
(#33658-120197) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 644, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 285.)
Mr. Trout moved the adoption of Ordinance No. 33658-120197.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
ZONING: Ordinance No. 33659 amending certain proffered
conditions presently binding upon a tract of land containing 13.261
acres, more or less, located on the north side of Hershberger Road,
N. W., identified as Official Tax Nos. 6450101, 6450118 and 6450117
(formerly 6450101 and 6450102), which property was previously
conditionally rezoned by the Council of the City of Roanoke, pursuant
to Ordinance No. 25204, adopted on July 28, 1980, subject to certain
3O
ACTION:
proffered conditions as shown in the Amended Petition to Change
Proffered Conditions filed in the City Clerk's Office on November 13,
1997, and as set forth in the report of the City Planning Commission
dated November 17, 1997, having previously been before the Council
for its first reading on Monday, November 17, 1997, read and adopted
on its first reading and laid over, was again before the body, Mr. Trout
offering the following for its second reading and final adoption:
(#33659-120197) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 645,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 60, page 287.)
Mr. Trout moved the adoption of Ordinance No. 33659-120197.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Harris, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
POLICE DEPARTMENT: Council Member Swain requested a
briefing on the number of major crimes which have been committed in
the City of Roanoke during the past calendar year.
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: The Mayor
commended the William Fleming High School football team which will
compete in the State Football Tournament Final Pairings Championship
on Saturday, December 6, 1997, at 1:00 p.m., at Norfolk State University
in Norfolk, Virginia.
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
31
ACTION:
ACTION:
At 5:00 p.m., the Mayor declared the meeting in recess.
At 5:40 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Parrott.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Harris, Swain, Trout, White, Wyatt and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott was absent.)
COMMITTEES-YOUTH: The Mayor advised that there is a vacancy
on the Youth Services Citizen Board created by the resignation of
Ruth C. Willson, and called for nominations to fill the vacancy.
Mr. White placed in nomination the name of Thomas Winn, II1.
There being no further nominations, Mr. Winn was appointed as
a member of the Youth Services Citizen Board, for a term ending
May 31, 2000, by the following vote:
FOR MR. WINN: Council Members Harris, Swain, Trout, White,
Wyatt and Mayor Bowers .............................................................. 6.
(Council Member Parrott was absent.)
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP: The
Mayor advised that the terms of office of Ronald H. Miller, Charles W.
Hancock, Lular R. Lucky, Allen T. Clark, William E. Skeen and Joseph F.
Nash, Jr., as members of the Roanoke Neighborhood Partnership
Steering Committee expired on November 30, 1997, and called for
nominations to fill the vacancies.
32
ACTION:
ACTION:
Mr. Harris placed in nomination the names of Ronald H. Miller,
Charles W. Hancock, Lular R. Lucky, Allen T. Clark, William E. Skeen
and Joseph F. Nash, Jr.
There being no further nominations, Ronald H. Miller and
Charles W. Hancock were reappointed for terms of one year each
ending November 30, 1998, and Lular R. Lucky, Allen T. Clark,
William E. Skeen and Joseph F. Nash, Jr., were reappointed for terms
of three years each ending November 30, 2000, as members of the
Roanoke Neighborhood Partnership Steering Committee, by the
following vote:
FOR MS. LUCKY AND MESSRS. MILLER, HANCOCK, CLARK,
SKEEN AND NASH: Council Members Harris, Swain, Trout, White, Wyatt
and Mayor Bowers ....................................................................... 6.
(Council Member Parrott was absent.)
COMMITTEES-HUMAN DEVELOPMENT: The Mayor advised that
the term of office of Bernice F. Jones as a member of the Advisory
Board of Human Development expired on November 30, 1997, and
called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Bernice F. Jones.
There being no further nominations, Ms. Jones was reappointed
as a member of the Advisory Board of Human Development, for a term
ending November 30, 2001, by the following vote:
FOR MS. JONES: Council Members Harris, Swain, Trout, White,
Wyatt and Mayor Bowers ............................................................. 6.
(Council Member Parrott was absent.)
BUDGET-COUNCIL: Without objection by Council, the Mayor
requested that the City Clerk confer with the Members of Council with
regard to establishing a date in early January/February 1998, for the
Council's Financial/Planning Workshop.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
33
There being no further business, the Mayor declared the meeting adjourned
at 5:45 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
34
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
December 15, 1997
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, December 15, 1997, at 12:15 p.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Re~jular Meetincjs, of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members John H. Parrott, Carroll E. Swain,
James O. Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and Mayor
David A. Bowers ............................................................................................ 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
LEGISLATION: At 1:00 p.m., the meeting reconvened in the Emergency
Operations Center Conference Room, Room 159, Municipal Building, 215 Church
Avenue, S. W., with Mayor Bowers presiding and all Members of the Council in
attendance. The meeting was a joint session of Council and the Roanoke City
School Board with Senator John S. Edwards, Delegates A. Victor Thomas and
Clifton A. Woodrum, III, to discuss the City's 1998 Legislative Program.
ROANOKE CITY COUNCIL MEMBERS PRESENT: C. Nelson Harris, John H.
Parrott, Carroll E. Swain, James O. Trout, William White, Sr., Linda F. Wyatt and
Mayor David A. Bowers .................................................................................. 7.
ROANOKE CITY COUNCIL MEMBERS ABSENT: None ............................. 0.
ROANOKE CITY SCHOOL BOARD TRUSTEES PRESENT: Harry F. Davis,
Charles W. Day, F. B. Webster Day, Marsha W. Ellison, Sherman P. Lea and
Brian J. Wishneff- .......................................................................................... 6.
ROANOKE CITY SCHOOL BOARD TRUSTEES ABSENT: Melinda J. Payne--1.
ROANOKE CITY OFFICERS PRESENT: W. Robert Herbert, City Manager;
James D. Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney;
James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
ROANOKE CITY SCHOOL BOARD OFFICERS PRESENT: E. Wayne Harris,
Superintendent of Roanoke City Schools; Richard L. Kelley, Assistant
Superintendent for Operations; and Cindy Ramsuer, Secretary to the Superintendent
and Clerk to the Board.
OTHERS PRESENTS: Senator John S. Edwards, Delegate A. Victor Thomas,
Delegate Clifton A. Woodrum, III, Thomas A. Dick, Legislative Liaison; Willard N.
Claytor, Director, Real Estate Valuation; Robert H. Bird, Municipal Auditor; Kit B.
Kiser, Director of Utilities and Operations; George C. Snead, Jr., Director of Public
Safety; William F. Clark, Director of Public Works; and Glenn D. Radcliffe, Director
of Human Development.
The Mayor advised that the 1998 Legislative Program is a combined program
of City Council and the Roanoke City School Board, the City Council's portion
having been prepared by the City's legislative liaison, Thomas A. Dick, and the City
Attorney with the assistance of comments and suggestions by Council Members,
City administrators, and citizens. He stated that the School Board's portion was
prepared by Richard L. Kelley, Assistant Superintendent for Operations, who also
serves as legislative liaison for the school division with the assistance of advice and
comments by the School Board and School administrators. He advised that the
entire program is recommended by City Council's Legislative Committee consisting
of William White, Sr., Chair, Linda F. Wyatt, John H. Parrott, Brian J. Wishneff and
F. B. Webster Day. He explained that the program was adopted by Council on
November 17, 1997, and consists of three parts: (1) policy statements, (2) key issues
and legislative proposals for the City, and (3) legislative positions as to specific
matters that may or may not arise at the 1998 Session of the General Assembly. He
noted that if, during the course of the Session, legislators have questions
concerning the position of the City or the School Board on legislative matters, they
are encouraged to contact the City's legislative liaison. He commended the 1998
Legislative Program to Senator Edwards and Delegates Thomas and Woodrum.
On behalf of the School Board, Chairperson Ellison expressed appreciation
for the opportunity to meet with the City's representatives to the General Assembly.
She also expressed appreciation for past support in the last biennium when the
school division received $5.1 million to be used for specific projects such as
reducing class sizes, school technology, and increasing teacher salaries.
2
Mr. Dick presented highlights of the 1998 Legislative Program. He called
attention to several key items; viz: (1) Personal Property Taxation, (2) Higher
Education Center, (3) Public Right-Of-Way - Telecommunications Services, (4)
Transportation Funding (mass transit), and (5) Regional Competitiveness Act.
With regard to the personal property tax, Mr. Dick advised that personal
property tax revenue in the City of Roanoke for the 1997-98 budget is $20.5 million,
or 13% of the total budget; the personal property tax is the City's second largest
revenue source; protecting local revenue sources has become more and more vital
to local governments because they derive less of their revenue from the Federal and
State governments than was formerly the case; and any repeal or modification
limiting this tax would adversely affect the ability of local governments to fund
critical services. He stated that it is unlikely that the State can afford more than one
billion dollars per year to reimburse localities for loss of personal property tax
revenues; the State has been unable to carry through on its previous obligations to
localities many times in the past; for example, the State has paid localities $420
million less than it committed to under House Bill 599 (Police Block Grants) since
1981; and any modification of local taxing authority should only enhance local
government's ability to meet funding needs and not further restrict local officials.
Mr. Dick advised that the higher education center has long been recognized
as a critical component for economic development; the higher education
infrastructure of the Roanoke Valley is presently inadequate to meet the area's
needs and to support economic growth; and a higher education center, providing
for-credit programs and much needed workforce preparation and technology
training (not-for-credit programs), is critical to the region. He added that the State
Council for Higher Education in Virginia (SHEV) has recently recognized the need
for additional education and worker training in the Roanoke region; in a legislatively
authorized study, SHEV determined that "...the workforce development needs of the
region cannot be served by a single institution such as Virginia Western Community
College; the many organizations that provide and house workforce development
programs need coordination through an approach that 'brokers' the needs of the
marketplace to the program providers;" and the study further concludes that there
"is a need for a higher education center in the Roanoke Valley". He explained that
a 1995 study, also authorized by the General Assembly, determined that renovating
the former Norfolk & Western headquarters building in Roanoke was cost
competitive, in comparison with new construction, to house such an
education/training center; State funding, matched in part from local sources, is
necessary to establish the Center, which will meet the higher education
infrastructure needs of the Roanoke Valley well into the 21st century; and the
General Assembly is urged to adequately fund this important Roanoke based center.
3
Mr. Dick addressed the issue of public rights-of-ways and advised that the
Federal Telecommunications Act, adopted in 1996, has led to rapid changes and
fostered additional competition in the telecommunications industry; in Virginia, local
governments have been besieged by many segments of the telecommunications
industry seeking to use the public rights-of-ways for construction or upgrade of their
facilities; local exchange telephone companies, long distance carriers, competitive
access providers, competitive local exchange companies and cable television
operators all seek to install fiber optic systems in the public rights-of-way; continual
opening and closing of the streets reduces their life and causes inconvenience to
the public; private facilities also often come into conflict with and cause disruption
to publicly owned water, sewer and storm drainage facilities; and the public is also
concerned that the aesthetics of public rights-of-way be maintained. He explained
that the Federal Act protects the right of local governments to receive fair and
reasonable compensation from the telecommunications industry for the use of
public rights-of-way; the Act also allows local governments to impose
nondiscriminatory requirements relating to street use, such as street opening or
rights-of-way permits, bonding, insurance and indemnity requirements; the General
Assembly is monitoring discussions between the telecommunications industry and
local governments to develop legislation on the matter for the 1998 General
Assembly; and the legislature is urged to protect the fundamental rights of local
governments to manage their rights-of-way and to receive fair and reasonable
compensation for the use of public rights-of-way by private industries.
Mr. Dick discussed transportation, including mass transit funding, and
advised that mass transit is critical to a large number of citizens of the Roanoke
Valley; there are citizens who require mass transit for transportation to their jobs,
medical and professional appointments and for shopping; not only is mass transit
critical to those citizens, but it is also vital to large employers whose workforces rely
on Valley Metro for transportation to the workplace and to retail businesses and
medical facilities whose customers and patients patronize Valley Metro. He called
attention to studies of the Commonwealth's transportation needs and funding
sources which confirm that there is a widening gap between needs and the funding
available to meet those needs; the State's current transportation program cannot
keep up with growing needs statewide; adequate funding is critical to keep Virginia's
transportation system viable and responsive to increasing economic development,
workforce, tourism, and quality of life issues; and funding for new initiatives should
be made in addition to existing funding arrangements to meet intermodal and inter-
regional needs. He explained that while increased Federal funding may narrow the
gap, it is clear that the State must re-examine and adjust its funding sources and
commitments as well; public-private initiatives must play a role as well; and
ensuring adequate funding and planning for Virginia's growing needs may be
accomplished through a number of means, including the following:
4
Adjusting fund sources, such as the motor fuels tax, to keep
pace with inflation;
Imposing moderate increases in state transportation-related
taxes and fees, including the motor fuels tax, the road use tax,
the motor vehicle sales and use tax, motor vehicle license fees
and motor vehicle rental tax;
Authorizing more options for using long-term financing for major
transportation projects;
Authorizing, at the request of regions, the creation of Regional
Transportation Districts with the ability to impose, without
referendum, up to two per cent motor fuels tax, dedicated to
transportation funding;
Seeking equity among various road users by ensuring that
trucks pay their proportionate share of road costs;
Promoting mass transit solutions on a regional and statewide
basis.
With regard to Regional Competitiveness Act funding, Mr. Dick advised that
the 1996 Session of the General Assembly enacted the Regional Competitiveness
Act which establishes a formula and machinery for distribution of incentive funding
to local governments that implement joint activities; the Act was initially funded
with a $3 million appropriation and $5 million from the Governor's Opportunities
Fund; and the 1997 General Assembly appropriated an additional $3 million to fund
the Act. He noted that the General Assembly is urged to increase funding for the
Regional Competitiveness Act to make it a viable program; adequate funding is
needed for local governments to be able to pursue substantive regional initiatives;
and sufficient and proportional funding should be provided to all regions of the
State.
(For full text, see 1998 Legislative Program on file in the City Clerk's Office.)
Mr. Wishneff reviewed highlights of the School Board's portion of the
Legislative Program, and advised that the legislative priorities of the Roanoke City
School Board are for the State to:
5
· Improve its share of funding public education,
Address inconsistencies in the State Department of Education's new
Standards of Learning and Standards of Accreditation that penalize schools
and children,
Require the State Department of Taxation to properly record a Iocality's
reported personal adjusted gross income,
Maintain flexibility in the local taxes that may be assessed by Virginia
localities in accordance with their fiscal needs,
· Enhance funding of school capital outlay projects.
Additionally, Mr. Wishneff advised that the General Assembly should continue
its emphasis on reducing disparity as it relates to student performance; the State
should set a goal of reaching the national average teacher salary by the end of the
next biennium; accountability for school and student performance has become an
issue of vital importance to the State and to the locality, and the General Assembly
is encouraged to review the accreditation standards in order to ensure that they do
not penalize any school or student because of demographic differences in terms of
family income and baseline student achievement; recent information received by the
City from the State Department of Taxation indicates that the value of the composite
index for urban localities may be too high relative to suburban localities resulting
in a reduced share of State funding for cities, therefore, the General Assembly is
requested to adopt legislation to require the State Department of Taxation to correct
the errors in recording adjusted gross income and to hold localities harmless for any
loss of State revenue during the next biennium. He pointed out that several
proposals have been advanced by State candidates for public office regarding the
reduction or revocation of the personal property tax; Roanoke City allocates about
$7.5 million of its personal property tax receipts to public education; the elimination
or reduction of the tax would have severe long-term fiscal consequences for local
schools; the General Assembly must maintain local governments' taxing authority
if adequate financial support of public schools is to continue; and legislation must
not be adopted that reduces the Iocality's taxing powers. He explained that the
inadequacy of State funding for school construction needs is readily apparent in
Roanoke City; the City schools need approximately $30.0 million in capital funds to
meet school capital needs during the next five years; these capital projects include
school renovation, additional classrooms and physical education facilities,
instructional technology enhancements, and air conditioning improvements; and
State capital funds through the State Literary Loan fund are available to fund only
55 per cent of the total requirement. He advised that Statewide, over $4.0 billion in
unfunded school capital requirements exist with only about $110 million available
6
annually from the Literary Fund to meet these needs, which does not include the
potential need for additional classroom space if the State continues to fund further
reductions in class size; and the General Assembly should adopt legislation to
create a school construction fund to finance direct grants for school construction
needs, particularly for school districts that must add classroom space to implement
class size initiatives.
Mr. Wishneff also presented information on the Roanoke City Public Schools
FY 1998-2000 Legislative Program including Legislative Outcomes FY 1996-98
Biennium; Teachers Salaries, FY 1998 which shows the national average at
$39,664.00, the State average at $36,912.00, and Roanoke City average at $39,012.00;
Roanoke City School Board FY 1998-2000 Biennium Objectives; Legislative
Priorities, FY 1998-2000 Biennium; Legislative Outcomes, FY 1998-2000 Biennium,
and Legislative Impact, FY 1998-2000.
(See outline on file in the City Clerk's Office.)
Delegate Thomas advised that Roanoke's representatives to the 1998 Session
of the General Assembly will work to the best of their ability to hold the Higher
Education Center as the number one priority. He called attention to a budget
amendment that he intends to sponsor in regard to an increase in school
maintenance funds. Relative to the small business incubator program, he stated
that legislation has been passed, however, localities will have to invest funds, and
it will be up to the General Assembly to include funds in the next biennium for small
business incubators. He added that it is hoped to take the matter out of the political
arena by allowing the business community and others to make the final decision on
which localities establish incubators. With regard to the regional partnership, he
advised that he will work toward an appropriation of funds, he would hope that
Richmond and Roanoke will be the first localities in line during the next funding
cycle, and he would be pleased if Roanoke receives $12 million. He called attention
to an amendment which he is sponsoring regarding the Governor's School, and it
would be hoped to increase funding by the same amount that Basic Aid was
increased, which would provide for a minimum of approximately seven per cent
across the state. He commended the importance of school health nurses who
address prevention efforts in the schools.
Delegate Woodrum advised that Roanoke's delegation to the General
Assembly will pay close attention to the needs of Roanoke City, keeping in mind the
problem with the telecommunications industry using the City's rights-of-way. He
stated that the City owns its rights-of-way and should be entitled to a fair return on
the use thereof. In regard to the proposed personal property tax reduction, he
advised that at this juncture he could not determine what the proposal is or how
much it will cost, and some form of car tax will probably be passed, although the
form is difficult to predict. He stressed that the City's representatives are interested
in ensuring that whatever happens does not act to the detriment of the
Commonwealth's hard pressed localities.
In regard to education, Mr. Woodrum advised that his goal will be to continue
efforts to reduce the school classroom size and to increase teacher salaries to the
national average. He called attention to recent school renovations and encouraged
the citizens of Roanoke to take note of the positive relationship that exists between
City Council and the School Board regarding the maximum use of funds to address
school renovation needs. He advised that Huff Lane Micro Village is a prime
example of what can be done with school technology enhancements.
Senator Edwards advised that the key issue facing the General Assembly is
the question regarding the personal property tax; however, no one knows what will
happen since there are varying degrees of possibilities and how they will effect
localities, and in order to keep faith with the citizens, the car tax must be dealt with
in a responsible manner. In regard to the Higher Education Center, he stated that
the General Assembly has not heard the position of Governor-Elect Gilmore, but he
is hopeful that the General Assembly will keep the $9.0 million in the budget for
Roanoke's higher education center. He noted that Roanoke and other urban areas
in the Commonwealth have a keen interest in mass transit, and he would like to
maintain the mass transit component in the transportation study because it ties in
with welfare reform and is important to the overall economy. He expressed
appreciation to the Mayor for his support of the Regional Competitiveness Act. In
regard to education, he stated that because of the controversial nature of the SOA's
and the SOL's, some legislation will be enacted. He expressed appreciation to the
School Board and to Council Member Harris, a former member of the School Board,
for their action in regard to the placement of nurses in the schools. With regard to
dental care for children, he stated that because of Iow funding by Medicaid, most
dentists will not administer to children who receive Medicaid, therefore, more
Medicaid funding is needed for children's dental care, the lack of which leads to
health problems and increased school absenteeism.
On behalf of the Members of Council and the School Board, the Mayor
presented Senator Edwards and Delegates Thomas and Woodrum with a token of
appreciation, a City Seal paper weight.
At 1:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m., in the
City Council Chamber.
8
At 2:00 p.m., on Monday, December 15, 1997, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, Mayor Bowers presiding.
PRESENT: Council Members John H. Parrott, Carroll E. Swain,
James O. Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and Mayor
David A. Bowers ........................................................................................... 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by The Reverend
Joseph C. Trials, Associate Minister, Jerusalem Baptist Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session to
discuss personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
ACTION:
MINUTES: Minutes of the regular meetings of Council held on
Tuesday, September 2, 1997, and Monday, September 22, 1997, were
before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
9
ACTION:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
TRAFFIC-ZONING-SIDEWALK/CURB AND GUTTER-SCHOOLS:
A report of the City Manager with regard to extension of the sidewalk
along Hershberger Road, N. W., in connection with the rezoning request
of Home Depot, Inc., was before Council.
Mr. White moved that the report be removed from the Consent
Agenda for discussion as a separate item. The motion was seconded
by Mr. Swain and unanimously adopted.
ARMORY/STADIUM-SCHOOLS: A report of the City Manager
advising that at a regular meeting of Council on Monday, November 17,
1997, Mr. Jeffrey Artis requested that Council investigate a variety of
matters regarding the relationship between the City and the public
school system as to athletics; in particular, his request focused on rent
for the use of Victory Stadium and the Roanoke Civic Center for
sporting events, concession operations at Victory Stadium and the
Roanoke Civic Center, and a commitment from Council to assist the
10
ACTION:
ACTION:
Roanoke City Schools with increasing revenues by either constructing
or renovating a football stadium; and Council referred the request to
the City Manager for report within 30 days.
It was further advised that the purpose of the correspondence is
to provide Council with an interim report regarding the initial analysis
of the issue; after review, it became apparent that the issue speaks to
a much broader matter regarding high school athletics and the
relationship of the school system with the City; in order to fully assess
the impact of the current relationship, school officials and
representatives of the City will meet in late December to analyze costs
associated with access to all facilities; and it is expected that the
analysis will continue into 1998-99 budget study which will allow City
staff to make recommendations for review at that time.
Mr. White moved that the report be received and filed. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-GREENWAY SYSTEM: A communication from
Elizabeth Belcher, Roanoke Valley Greenway Coordinator, transmitting
a communication from Delvis O. "Mac" McCadden tendering his
resignation as a City representative to the Roanoke Valley Greenway
Commission, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
11
ACTION:
COMMITTEES-MENTAL HEALTH SERVICES-BLUE RIDGE
COMMUNITY SERVICES: A communication from Dr. Fred P. Roessel,
Jr., Executive Director, Blue Ridge Community Services, requesting
Council's concurrence in the reappointment of Rita J. Gliniecki as an
at-large member of the Blue Ridge Community Services Board of
Directors, for a term ending December 31, 2000, was before the body.
It was explained that the bylaws require that at-large members be
recommended by the Board to the five participating localities, and all
five local governments must concur in the recommendation in order to
confirm an appointment.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the recommendation for
reappointment of Rita J. Gliniecki as an at-large member of the Blue
Ridge Community Services Board of Directors. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
TRAFFIC-ZONING-SIDEWALK/CURB AND GUTTER-SCHOOLS:
A report of the City Manager with regard to extension of the sidewalk
along Hershberger Road, N. W., in connection with the rezoning request
of Home Depot, Inc., was before Council.
The City Manager advised that at the Council meeting on
November 17, 1997, Council Member White expressed concern with
regard to safety issues in connection with the request of Home Depot,
U.S.A., Inc., in which he inquired if plans exist to extend the sidewalk
on Hershberger Road from Cove Road toward Peters Creek Road and
likewise on Cove Road from Lafayette Boulevard toward Peters Creek
Road; in response to the request, City staff has begun to evaluate the
need for sidewalk extensions along Hershberger Road and Cove Road;
and a number of issues need to be considered in the evaluation, which
include the following:
12
Actual location of proposed sidewalk and whether curb,
gutter and related storm drainage facilities would be
needed as well;
Availability of right-of-way;
Cost estimate and availability of funding;
Impact upon long range plans for widening Hershberger
Road; and
Whether there is a need to only construct certain
segments of temporary sidewalk.
It was further advised that once these issues are fully evaluated,
a report will be submitted to Council within 90 days.
(For full text, see report on file in the City Clerk's Office.)
Mr. White advised that the matter originated in regard to the rezoning
request of The Home Depot USA on Hershberger Road, N.W. He stated
that it was brought to the attention of the City Manager that with an
increase in traffic as a result of the construction of the Home Depot
facility, the lack of sidewalks for pedestrian use would become a
greater problem. As a result, he further stated that he requested the
City Manager to immediately review the necessary improvements to
provide sidewalk, curb and gutter to address pedestrian traffic. He
expressed concern that the City's action is not being properly
coordinated with the movement of Home Depot to develop the property,
and expressed further concern that Home Depot could open its new
facility before the City has completed the necessary pedestrian safety
enhancements. He requested that the City Manager report to Council
within 30 days.
The Assistant City Manager explained that there is a
considerable amount of work to be done, and City staff will submit a
progress report to Council within 30 days.
The Mayor inquired as to the projected date for opening the new
Home Depot USA store; whereupon, the Director of Public Works
advised that the information will be included in the City Manager's
progress report to Council.
13
ACTION:
Vice-Mayor Wyatt requested that the City Manager's report also
include a timeline on completion of the work.
Without objection by Council, the Mayor advised that the matter
will be referred to the City Manager for report to Council at its meeting
on Tuesday, January 20, 1998.
VIRGINIA MUNICIPAL LEAGUE-COUNCIL: Elizabeth McDonald,
Director of Marketing and Member Services, Virginia Municipal League,
advised that Roanoke City has a long and active history with the
Virginia Municipal League and Roanoke City was one of approximately
12 localities that joined together in 1905 to found the League when it
was realized that local governments in Virginia needed a unified voice
in dealing with the General Assembly. She stated that Roanoke has the
distinction of having the most past presidents of the League of any
other locality in Virginia, and expressed appreciation for the City's
support and participation in the Virginia Municipal League. She
advised that her purpose in appearing before Council was to inquire
about how the VML can make Roanoke's membership more valuable.
Mr. White advised that regional subcommittee meetings are
traditionally held in Richmond, and suggested that the VML consider
holding some of its regional meetings in the City of Roanoke. He
commended the VML for the informative material that it provides to
member localities.
ACTION:
Vice-Mayor Wyatt suggested that a "showcase on localities" be
featured at upcoming Annual Meetings of the League.
The Mayor suggested that the VML have its own web-site on the
Internet.
Without objection by Council, the Mayor advised that the remarks
of Ms. McDonald would be received and filed.
HIGHER EDUCATION CENTER: Warner N. Dalhouse,
Spokesperson, Destination Education, advised that he represented
over 70 members of the business community who understand the value
of workforce training for the future of the City of Roanoke. He stated
that the Higher Education Center is an unique concept in which 12
schools have expressed an interest in Destination Education as
envisioned in the former Norfolk Southern General Office building
across the street from The Hotel Roanoke, where credit and non-credit
14
ACTION:
courses and continuing education in workforce training will be offered.
He presented an update on significant developments in regard to
Destination Education, and advised that on October 10 the State
Council on Higher Education, by unanimous vote, approved the project
and validated its need at the proposed location. He explained that all
members of the General Assembly from this region have strongly
endorsed the concept and have been actively involved in promoting
efforts so that the remainder of the General Assembly will understand
the project. He called attention to meetings with representatives of the
Local Branch of the NAACP, and representatives of the Gainsboro
neighborhood and the black community in general where numerous
ideas have emerged, viz: (1) that the training which is conducted in the
Higher Education Center will be specifically directed so that those
persons will have a better than expected opportunity to turn their
training into a specific job, and (2) that an attempt be made to attract
historically black colleges from the Commonwealth of Virginia to
provide for better representation in the Higher Education Center.
Without objection by Council, the Mayor advised that the remarks
of Mr. Dalhouse would be received and filed.
Without objection by Council, the Mayor advised that the remarks
of Mr. Dalhouse would be received and filed.
PETITIONS AND COMMUNICATIONS:
WATER RESOURCES: A communication from Mayor David A.
Bowers, Vice-Mayor Linda F. Wyatt and Council Member James O.
Trout, with regard to questions about the use of Carvins Cove, was
before Council.
It was advised that although there is a great need to maintain
Carvins Cove in its natural state and to protect the City's water source,
there is increasing interest for public use as well; and in order that the
City might explore the best watershed land use plan and
complementary public use resulting in careful protection of this
valuable natural resource, Mayor Bowers and Council Members Trout
and Wyatt proposed that Council appoint a seven-member advisory
panel of City citizens to study the appropriate and careful protection of
the Carvins Cove Watershed.
15
They requested that the City Manager be directed to assist the
committee with internal or external studies, and provide the committee
with needed access to information regarding watershed protection and
recreation opportunities; and that the Administration work hand in hand
with the committee to provide citizens of Roanoke with all the
information necessary to reach an agreement on a satisfactory future
master watershed use plan.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White advised that he would like to make his comments before a
motion is introduced for discussion. He stated that he disagreed with
the recommendation; that the City has a Water Resources Committee
which includes five members of Council, and the Water Resources
Committee has traditionally addressed issues relating to Carvins Cove.
He questioned the need for a seven-member advisory committee which
would consist of only City residents when City Council waives the City
residency requirement for serving on City committees as necessary.
He called attention to numerous vacancies currently existing on City
committees because it is difficult to identify persons who are willing to
serve, therefore, he questioned the need for creating another
committee. He stated that City Council has not explored or identified
existing problems at Carvins Cove, and the three members of Council
who sponsored the letter have acted in a premature manner, because
the entire Council should engage in a discussion prior to taking action.
Mr. Trout moved that Council concur in the communication. The
motion was seconded by Ms. Wyatt.
Mr. Swain expressed concern that Council appoints members to
approximately 77 boards, commissions and committees, and another
advisory committee is currently being proposed. He stated that the
entire Council did not have input into the recommendation, and the
matter should be referred to the Water Resources Committee for report
to Council.
Mr. Parrott concurred in the remarks of Mr. Swain and Mr. White,
and advised that the principle question is recreational use of Carvins
Cove. He stated that the matter could be referred to the City's
Department of Parks and Recreation for report to Council.
16
Mr. Harris inquired if the proposed advisory committee, or the
process of a study, will interfere with current negotiations with the
National Park Service regarding the Appalachian Trail and the use of
Carvins Cove.
The Mayor advised that his good faith intention, along with Vice-
Mayor Wyatt and Council Member Trout, was to address inquiries and
to initiate a process to move the matter forward with a consensus by
Council. He stated that he would not be opposed to further discussion
of the matter by the entire Council.
Mr. White moved that the motion be tabled. The motion was
seconded by Mr. Swain and lost by the following vote:
AYES: Council Members Parrott, Swain and White .................. 3.
NAYS: Council Members Trout, Wyatt, Harris and
Mayor Bowers ............................................................................ -4.
Mr. William H. Lamson, 4226 Lake Drive, S. W., addressed
Council in his capacity as a citizen, a taxpayer, and a member of an Ad
Hoc Committee of the Roanoke Appalachian Trail, and inquired about
current negotiations between the City and the National Park Service
concerning the Appalachian Trail which extends across the ridgeline
of Carvins Cove property. He asked if the proposed advisory committee
will jeopardize the continuing negotiations between the City and the
National Park Service.
Mr. Wesley Best, 102 Hounds Chase Lane, S. W., advised that
there is a recognizable lack of outdoor recreational activities both in
Roanoke City and in Roanoke County, which was confirmed in the
Virginia Outdoors Plan of 1996, and recreational use of Carvins Cove
is limited in 76 per cent of the property. He stated that the question to
be answered is, if Carvins Cove is opened to biking, horseback riding
or bicycling, will the water supply be damaged. He stated that there are
proven locations throughout the United States and the Commonwealth
of Virginia where such recreational uses have worked. He called
attention to the fact that there is no place in Roanoke City where a
person can participate in mountain biking, although it is one of the
most popular outdoor activities at this time. He advised that in his
capacity as Chair of the Blue Ridge Bicycle Club Mountainbike
Committee, he would be in favor of opening Carvins Cove to
1;'
mountainbike racing, and volunteered to serve on the proposed
citizens advisory committee. He stressed the importance of appointing
a committee and that every user group be represented.
Mr. Trout moved that the matter be referred to the Water
Resources Committee and that all Members of Council be invited to
participate in the discussions. The motion was seconded by Ms. Wyatt
and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, Wyatt and
Mayor Bowers ............................................................................ 5.
NAYS: Council Members White and Harris ........................... 2.
BUDGET-GRANTS-SCHOOLS: A communication from the
Roanoke City School Board requesting appropriation of funds to the
following school accounts, was before Council.
Grant No. 6972 - $4,700.00 for the Tutors for Success
Program at Forest Park New American School to provide
academic support to educationally at-risk students. The
Program will prepare students academically to enter the
middle school grades, will initiate a comprehensive
training program for parents to support the academic
effort of their children, and will increase community
involvement in schools. The continuing program is 100
per cent reimbursed by a grant from Central Fidelity Bank.
Grant No. 6702 - $5,500.00 for the 1997-98 Adult Measure
of Essential Skills (AMES) Program to provide funds for
the purchase of the AMES assessment tool which will be
used to evaluate adults for placement in adult learning
programs. The new program will be funded by State
funds.
It was further advised that the School Board requests
appropriation of $76,111.00 in proceeds from the 1997-98 Capital
Maintenance and Equipment Replacement Program to provide funds for
the athletic fund deficit reduction, athletic grounds improvements,
vehicle replacement for transportation, facility improvements at Forest
Park Elementary School, Roanoke Academy, Breckinridge Middle
School, and Patrick Henry High School, roof design for Fishburn Park
Elementary School, and roof repairs at William Fleming High School.
18
ACTION:
A report of the Director of Finance recommending that Council
concur in the request of the School Board, advising that among other
things, the request will appropriate $76,111.00 from the School portion
of the Capital Maintenance and Equipment Replacement Program,
which is the third appropriation of the School Board's 1997 fiscal year
CMERP funding of $1,877,074.00, leaving an unappropriated balance of
$826,322.00.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33671-121597) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 306.)
Mr. Trout moved the adoption of Ordinance No. 33671-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-LOANS-SCHOOLS: A communication from the Roanoke
City School Board requesting that Council approve a State Literary
Fund loan application, in the amount of $5.0 million, for the Addison
Middle School reconstruction project, which loan application would
include resolutions for architectural supervision and a site waiver; and
the debt service on the loan will increase the School Board's debt
service expenditure by $450,000.00 in fiscal year 1999-2000, but no debt
service liability is incurred until funds are drawn against the loan
account, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
19
Mr. Trout offered the following resolution.
(#33672-121597) A RESOLUTION authorizing the School Board
for the City of Roanoke to make application for a loan from the State
Literary Fund for replacing Addison Middle School with a new
structure.
ACTION:
(For full text of Resolution, see Resolution Book No. 60, page 308.)
Mr. Trout moved the adoption of Resolution No. 33672-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-COMMUNICATIONS DEPARTMENT: The City Manager
submitted a written report advising that on May 12, 1997, Council
concurred in the development of a regional 800 MHz trunked radio
system for Roanoke City and Roanoke County, which regional project
was included in the City Manager's recommended budget for fiscal year
1997-98 as a supplemental budget item; and Council adopted the
budget on that date.
It was further advised that the staffs of Roanoke City and
Roanoke County have negotiated a recommended contract with
Motorola, Inc., for development of a regional trunked 800 MHz radio
system; contract details include installation of fixed network equipment
(radio system infrastructure such as repeaters, microwave links and
antenna systems) by February 1999, with phased delivery of all
subscriber equipment (radios) by July 1999 for installation by
December 1999; total negotiated system cost is $6,886,847.00; Roanoke
County's share of system cost is $881,949.00 and the City's share of
20
the total cost is $6,004,898.00; and Roanoke City and Roanoke County
staffs have also negotiated a recommended intergovernmental
agreement which addresses the following regional system issues:
Duration of agreement,
System construction and financing,
Ownership of system assets,
Replacement of system assets,
System management and maintenance,
Insurance of equipment,
System radio capacity, and
Termination of agreement.
It was explained that recommended funding sources for the
City's share of project costs are as follows:
Lease-purchase agreement
1997 General Obligation Bonds
Nursing Home operating supplement
General Fund (including an increase in
the E-911 surcharge tax rate to $1.45)
Proprietary Fund retained earnings
Nursing Home residual equity
$2,544,154.00
1,250,000.00
1,000,000.00
1,581,860.00
585,780.00
260,000.00
The City Manager recommended that Council concur in the
following actions:
Authorize the City Manager to execute a contract with
the County of Roanoke and Motorola, Inc., in the total
amount of $6,886,847.00, with the City's share of the total
being $6,004,898.00, and Roanoke County's share being
$881,949.00;
Authorize the City Manager to execute a lease purchase
agreement with Motorola Credit Corporation, in the
amount of $2,544,154.00; and
21
Adopt a proposed ordinance authorizing the Director of
Finance to establish a new Capital Project account
entitled, "Regional Radio System", appropriate
$5,315,341.00 for the partial funding of the project, and
establish a project contingency, in the amount of
$336,370.00, from the following funding sources, totaling
$5,651,711.00:
Funds to be provided through a
lease purchase agreement with
Motorola Credit Corporation
$2,544,154.00
1997 General Obligation Bonds 1,250,000.00
Proprietary Fund retained
earnings
585,780.00
Nursing Home residual equity
260,000.00
Nursing Home operating
supplement
179,000.00
Transfers to Capital Projects
Fund Account No. 001-004-
9310-9508
832,777.00
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33673-121597) AN ORDINANCE to amend and reordain
certain sections of the 1997-98 General, Water, Sewage Treatment,
Transportation, Capital Projects, Management Services, Utility Line
Services, Fleet Management and Risk Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 309.)
22
ACTION:
Mr. Trout moved the adoption of Ordinance No. 33673-121597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following emergency ordinance:
(#33674-121597) AN ORDINANCE authorizing the City Manager
to enter into a contract with the County of Roanoke and with Motorola
Inc. and a lease purchase agreement with Motorola Credit Corporation
for the acquisition of a Regional 800 MHz Trunked Radio System; and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 313.)
Mr. Trout moved the adoption of Ordinance No. 33674-121597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
CITY CODE-CITY EMPLOYEES: The City Manager submitted a
written report advising that Section 2-41, Code of the City of Roanoke
(1979), as amended, Military Leave Policy, and Personnel Operating
Procedure No. 21 does not provide for accrual of leave during an
absence without pay while serving active duty or training duty military
service; returning veteran's rights include no loss of service credit,
certain benefits and reemployment in a similar job, but accrual of leave
during an unpaid absence is not required; and Desert Shield/Storm
active duty reservists received leave accruals and pay difference (if
any) between military pay and City pay from November 14, 1990
through January 1992.
It was further advised that reservists that return to City
employment following active duty may return and have little or no leave
time available; retirement credit and other benefits such as health
23
insurance, dental insurance and life insurance are continued or
restored; and reservists pay during active military duty may or may not
equal or exceed their pay with the City.
The City Manager recommended that Council concur in the
following actions:
Pay employees who are military reservists called to active
duty related to the Bosnia effort a supplement equal to
difference between regular City salary and military base
pay plus any other compensation received for service
related to the Bosnia effort; supplement will not be paid
for any days that regular City salary must be paid to such
employees; the supplement shall be paid as promptly as
possible after employee returns to City job, submission of
Special Return from Military Duty form and receipt of any
other necessary documentation;
Restore any vacation time or paid leave used to continue
City pay for such military service.
Add vacation leave, paid leave and extended illness leave
that would have accrued to the employee's leave balance
upon return to City Service;
City portions of health care and dental premiums will be
paid for such time necessary to provide coverage for the
employee effective upon the date of return to City service,
which benefit shall be granted to employees that return to
their City job within seven working days from the end of
active military duty;
Effective dates of this special policy shall be
December 16, 1997 through December 31, 1998; and
Revise the Code of the City of Roanoke (1979), as
amended, to provide for accrual of vacation leave, paid
leave and extended illness leave for involuntary active
duty military service for up to 12 monthly accruals
effective January 1, 1997.
(For full text, see report on file in the City Clerk's Office.)
24
ACTION:
Mr. Swain offered the following emergency ordinance:
(#33675-121597) AN ORDINANCE to amend and reordain
subsection (b) of §2-41, Military Leave, Code of the City of Roanoke
(1979), as amended, to provide for accrual of vacation leave, paid leave
and extended illness leave during military leave; and providing for an
emergency and an effective date.
(For full text of Ordinance, see Ordinance Book No. 60, page 314.)
Mr. Swain moved the adoption of Ordinance No. 33675-121597.
The motion was seconded by Mr. Trout and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Swain offered the following resolution:
(#33676-121597) A RESOLUTION authorizing payment of
supplementary compensation and restoration of certain benefits to
employees serving in the Bosnian Effort.
(For full text of Resolution, see Resolution Book No. 60, page 315.)
Mr. Swain moved the adoption of Resolution No. 33676-121597.
The motion was seconded by Mr. Trout and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
SEWERS AND STORM DRAINS-NORFOLK SOUTHERN RAILWAY-
LICENSES: The City Manager submitted a written report advising that
the Roanoke River Interceptor Sewer Replacement Project consists of
replacing the existing sewer line with a larger sewer line from the Water
Pollution Control Plant to the western City limits; the Project will follow
Norfolk and Western Railway property on the opposite side of the
Roanoke River from the Water Pollution Control Plant; agreements are
25
required with Virginia Holding Corporation and Norfolk and Western
Railway Co., to allow the City to construct, remove, replace, and
maintain the sanitary sewer pipeline across property owned by the
railroad; and in order to allow the City to do the work, the railroad
requires that the City agree to broad indemnification of the railroad,
including environmental matters.
ACTION:
The City Manager recommended that he be authorized to execute
the appropriate agreements with Virginia Holding Corporation and
Norfolk and Western Railway Co., in a form to be approved by the City
Attorney, to construct, remove, replace and maintain the sanitary sewer
pipeline located on railroad property and to indemnify the railroad for
liability related to such construction, removal, replacement and
maintenance; indemnification extends to release of any hazardous
substance already on Railway property; and provision exists that either
party may terminate the agreement on 60 days written notice to the
other party.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency ordinance:
(#33677-121597) AN ORDINANCE approving and authorizing
execution of appropriate license agreements with the Virginia Holding
Corporation and the Norfolk and Western Railway Co., to allow
installation of a sanitary sewer pipeline across property owned by the
railroad in connection with the Roanoke River Interceptor Sewer
Replacement Project; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 316.)
Mr. Trout moved the adoption of Ordinance No. 33677-121597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ....................................................................... 0.
26
CITY ATTORNEY:
HUMAN DEVELOPMENT-CITY ATTORNEY: The City Attorney
submitted a written report advising that on April 21, 1997, Allen T.
Wilson was introduced to Council as the half-time Assistant City
Attorney dedicated to representation of the Department of Social
Services.
ACTION:
He further advised that recently, Council inquired as to the status
of the City's cost avoidance efforts with the Department of Social
Services; whereupon, the City Attorney provided Council with an
update on the work that Mr. Wilson has done for the department, as
well as certain new issues facing the Department of Social Services
and its legal representative.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
REPORTS OF COMMITTEES:
CITY ATTORNEY-LEGISLATION: Council Member William White,
Sr., Chair, Legislative Committee, presented a written report on behalf
of the Committee, advising that on January 6, 1997, the Legislative
Committee recommended that the City retain the services of a
Legislative Liaison; and Council concurred in the recommendation and
authorized a contract with Thomas A. Dick, an experienced legislative
liaison from Richmond.
It was explained that the contract places a cap on the number of
hours for which Mr. Dick may be compensated during each calendar
year; during a year when there is a short Session of the General
Assembly, he is authorized to work 100 hours during the Session and
70 hours between Sessions; during a long Session year, he is
authorized to work 120 hours during the Session and 70 hours between
Sessions; and based on one years' experience, it has become apparent
that the number of hours for which Mr. Dick may be compensated is not
adequate to meet the legislative needs of the City.
27
ACTION:
To meet the legislative needs of the City, the Legislative
Committee recommended that Mr. Dick's contract be extended for the
next calendar year with a modest increase in the number of hours for
which he will be compensated, as follows:
For a short Session, the number of hours worked during
the Session be increased from 100 to 160 hours;
During a long Session, the number of hours be increased
from 120 to 180 hours; and
Between Sessions, the number of hours be increased from
70 to 80 hours.
It was explained that the total cost of legislative services to the
City during 1997 will be approximately $23,500.00; and with the
recommended increase in hours, the City will incur a cost for legislative
services of approximately $33,500.00.
(For full text, see report on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#33678-121597) A RESOLUTION authorizing an amendment to
the Contract between the City and Thomas A. Dick relating to legislative
liaison services.
(For full text of Resolution, see Resolution Book No. 60, page 317.)
Mr. White moved the adoption of Resolution No. 33678-121597.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PARKS AND RECREATION-SWIMMING POOLS: Council Member
John H. Parrott, Chairperson, Bid Committee, presented a written report
on behalf of the Committee, with regard to the remodeling and
upgrading of Washington and Fallon Park municipal swimming pools,
advising that after careful consideration by the Parks and Recreation
28
ACTION:
Department of the plans and specifications, it has been decided to
revise the contract documents and rebid the project; whereupon, the
Bid Committee recommended that Council authorize the City Manager
to reject the bid of Virginia Gunite, Inc., in order to revise contract
documents as requested by the Parks and Recreation Department and
to readvertise the project for bids.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following resolution:
(#33679-121597) A RESOLUTION rejecting all bids for the
remodeling and upgrading of the municipal swimming pools at
Washington Park and Fallon Park.
(For full text of Resolution, see Resolution Book No. 60, page 318.)
Mr, Parrott moved the adoption of Resolution No. 33679-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-FIRE DEPARTMENT-ROANOKE CIVIC CENTER: Council
Member John H. Parrott, Chairperson, Bid Committee, presented a
written report on behalf of the Committee, with regard to replacement
of fire alarms and temperature controls at the Roanoke Civic Center,
and recommended that Council concur in the following actions:
Transfer funding, in the amount of $624,500.00, from the
1996 Public Improvement Bond Issue to Replace Fire and
Temperature Controls Account No. 008-056-9655-9001;
transfer $5,000.00 from the Clean/Restore Civic Center
Exterior Account No. 008-052-9625-9001 to the same
account:
29
ACTION:
Contract Amount
Contingency
Total
$624,888.00
4 612.00
$629,50O.00
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Landis & Staefa, Inc., for new fire alarm and
temperature controls and related work at the Roanoke
Civic Center, at a total cost of $624,888.00 and 120
consecutive calendar days to complete the work, in
accordance with contract documents as prepared by
Whitescarver, Hurd and Obenchain, Inc., Consulting
Engineers;
Encumber the sum of $624,888.00 in a Capital account for
the project; and
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33680-121597) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 318.)
Mr. Parrott moved the adoption of Ordinance No. 33680-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, White, Wyatt, Harris and
Mayor Bowers ............................................................................ 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
3O
ACTION:
Mr. Parrott offered the following emergency ordinance:
(#33681-121597) AN ORDINANCE accepting the bid of Landis &
Staefa, Inc. for new fire alarm and temperature controls and related
work at the Roanoke Civic Center, upon certain terms and conditions,
and awarding a contract therefor; authorizing the proper City officials
to execute the requisite contract for such work; rejecting all other bids
made to the City for the work; and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 320.)
Mr. Parrott moved the adoption of Ordinance No. 33681-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, White, Wyatt, Harris and
Mayor Bowers ............................................................................ 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
BUDGET-LIBRARIES: Council Member John H. Parrott,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, with regard to asbestos abatement and re-roofing for the
Roanoke City (Main) Public Library. He advised that five bids were
publicly opened on November 5, 1997; the lowest bid, submitted by
Woodward West, was requested to be withdrawn due to an
unintentional mathematic error or omission, which was confirmed by
documents submitted by Woodward West; and Consolidated Industrial
Roofing, Inc., submitted the next lowest responsive and responsible
bid, in the amount of $87,035.00 for Base Bid, $35,960.00 for Additive
Bid No. 1, and $13,120.00 for Additive Bid No. 2.
The Bid Committee recommended that Council concur in the
following actions:
Grant the request of Woodward West to withdraw its bid;
Authorize the City Manager to enter into a contractual
agreement, in a form to be approved by the City Attorney,
with Consolidated Industrial Roofing, Inc., in the amount
of $100,155.00, which includes the Base Bid and Additive
31
Bid No. 2 and 117 consecutive calendar days to abate
asbestos and to re-roof portions of the existing library
building in accordance with contract documents;
Authorize the Director of Finance to appropriate
$119,300.00 from General Fund Reserved for Capital
Maintenance and Equipment Replacement Program to
Transfer to Capital Projects Fund Account No. 001-004-
9310-9508; appropriate $119,300.00 in a Capital Fund
account entitled, "Roof/repair/replacement and Asbestos
Abatement, Main Library Building," to be established by
the Director of Finance; the following breakdown includes
the cost of advertising the project for bids, the cost of
reproducing bid documents, the cost to extend by change
order the services required of the consultant for additional
site visits, and for a contract contingency to cover
additional roofing work that might result from conditions
unforeseen at the time the project was designed; and
Contract Amount
Advertising
Reproduction Expenses
Quality Assurance Services
Contingency
Total
$100,155.00
250.00
750.00
6,120.00
12 025.00
$119,300.00
Reject all other bids received by the City.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33682-121597) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Capital Projects Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 321.)
32
ACTION:
Mr. Parrott moved the adoption of Ordinance No. 33682-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, White, Wyatt, Harris and
Mayor Bowers ............................................................................ 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
Mr. Parrott offered the following emergency ordinance:
(#33683-121597) AN ORDINANCE allowing the withdrawal of a bid
by Woodward West; accepting the bid of Consolidated Industrial
Roofing, Inc., for asbestos abatement and re-roofing portions of the
existing Roanoke City Public Library (Main Library), upon certain terms
and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 322.)
Mr. Parrott moved the adoption of Ordinance No. 33683-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Parrott, Swain, White, Wyatt, Harris and
Mayor Bowers ............................................................................ 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
CITY CODE-FIRE DEPARTMENT-EMERGENCY SERVICES-
PENSIONS: Ordinance No. 33669 amending the Code of the City of
Roanoke (1979), as amended, to provide retirement service credit for
33
ACTION:
firefighters who were previously employed in an emergency medical
services capacity, subject to certain terms and conditions, having
previously been before the Council for its first reading on Monday,
December 1, 1997, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#33669-121597) AN ORDINANCE amending and reordaining
subsection (a) of §22.1-44, Normal Service Retirement, of the Code of
the City of Roanoke (1979), as amended, to provide retirement service
credit for fireflghters who were previously employed in an emergency
medical services capacity, subject to certain terms and conditions.
(For full text of Ordinance, see Ordinance Book No. 60, page 303.)
Mr. Trout moved the adoption of Ordinance No. 33669-121597.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
ACTS OF ACKNOWLEDGEMENT-CITY SHERIFF-CITY
EMPLOYEES: Mr. Swain offered the following resolution recognizing
the meritorious service rendered to the City by the Honorable W. Alvin
Hudson, Sheriff, who will retire on December 31, 1997, after a career of
48 years in law enforcement:
(#33670-121597) A RESOLUTION recognizing the meritorious
service rendered to the City by the Honorable W. Alvin Hudson, Sheriff.
(For full text of Resolution, see Resolution Book No. 60, page 304.)
Mr. Swain moved the adoption of Resolution No. 33670-121597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
34
ACTION:
BONDS/BOND ISSUES-REGIONAL CHAMBER OF COMMERCE:
Mr. White offered the following resolution expressing the appreciation
of Council for the work of the Roanoke Regional Chamber of Commerce
in support of the recent Bond Issue Referendum:
(#33684-121597) A RESOLUTION expressing the appreciation of
Council for the work of the Roanoke Regional Chamber of Commerce
in support of the recent Bond Issue Referendum.
(For full text of Resolution, see Resolution Book No. 60, page 323.)
Mr. White moved the adoption of Resolution No. 33684-121597.
The motion was seconded by Ms. Wyatt and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BONDS/BOND ISSUES-SCHOOLS: Mr. Trout offered the
following resolution commending the Central Council PTA for its efforts
in support of the recent Bond Issue Referendum:
(#33685-121597) A RESOLUTION commending the Central
Council PTA for its efforts in support of the recent Bond Issue
Referendum.
ACTION:
(For full text of Resolution, see Resolution Book No. 60, page 324.)
Mr. Trout moved the adoption of Resolution No. 33685-121597.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS: None.
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL: None.
35
OTHER HEARINGS OF CITIZEN UPON PUBLIC MATTERS:
POLICE DEPARTMENT-CITY EMPLOYEES: It having previously
reported that the Police Chief hiring process would be reopened for a
period of 30 days in order to attract additional applicants, Martin D.
Jeffrey, President, Roanoke Branch, NAACP, advised that his remarks
were not about color, gender, or diversity, but about the credibility of
the process, and the City Administration's relationship with the
community. He stated that the suggestion to take a departure from the
process at this critical step is absurd and risky in terms of the City's
relationship with the community and the community's ability to trust
that the City will follow through on its commitment. He added that an
all-out effort was made to obtain citizen comment and participation
regarding the process, and now citizens are told that there is some
magic number for interviewing candidates that was not made known in
the beginning. He stated that if the threshold for interviewing
candidates was to be a certain number, that information should have
been a part of the initial process and should have been known in the
beginning, and to suggest that the process should be reopened causes
an enormous amount of problems. He advised that the community was
told that there were 98 applicants, some of whom had exemplary
qualifications, and there are currently five applicants in the final stages
who are being questioned by the fact that the City is proposing to
reopen the process. He stated that if, in fact, the City has five qualified
applicants as the community has been advised, the Chief of Police
should be selected from that group because there are too many
questions that the Police Department needs to resolve which are
currently on hold pending an outcome of the process. On behalf of the
Roanoke Branch, NAACP, he requested that Council instruct the City
Manager to follow the process through to its rightful conclusion,
because to do otherwise creates serious questions about the integrity
of the process and the credibility of the City and its relationship with its
citizens.
Upon question, the City Attorney advised that Council has no
role in the selection or removal of City employees, the City Charter
provides that it would be a violation of law for Council to suggest the
appointment of any person or attempt to influence the appointment
process, therefore, it is the fundamental right of the City Manager to
determine the selection process.
36
Ms. Evelyn D. Bethel, 35 Patton Avenue, N. E., advised that the
issue has been raised on other occasions in regard to other positions
within City Government. She stated that the questions are: (1) is the
selecting officer included in the interviewing process, and (2) when
candidates are determined to be qualified and eligible for a position,
how many names are forwarded and how many persons must agree
that a specific number of names will be forwarded for selection. She
advised that in this situation, five qualified candidates were
recommended for interview, and if four applicants withdrew, one
person would remain who was qualified and could be selected. She
stated that the problem arises when the selecting official is involved in
the interviewing process. She requested that Council be aware that
this is not the only position where this question has been brought to
the attention of City officials and the greater problem might be in the
type of personnel policies that Members of Council are overseeing. She
stated that there is a problem in the Roanoke City Personnel
Department and Council, as the ultimate governing body of the City,
should be aware of the problem and should assume accountability and
responsibility to insure that employees under the direction of the City
Manager are instructed to administer City policy in a fair and equitable
manner.
The City Manager advised that a citizens advisory committee
representing a cross section of the community will provide their best
advice, none of whom are experts in the personnel arena, but can offer
good advice and common sense. He stated that throughout the
process, the goal was for the citizens advisory committee to work not
only at the beginning but at the end of the process as well and to reach
out within the community and help the new Chief of Police to become
acclimated. With regard to the process, he advised that a panel of
seven to nine citizens is contemplated composed of persons in the
legal field, chiefs of police from surrounding localities, and citizen
leaders who served on the advisory panel; and a second but equally
weighted panel of employees will interview the candidates. He stated
that his job is to bring a reasonable number of diverse and qualified
candidates to the citizen panel and to the employee panel for interview,
and called attention to the importance of the goal of having a
reasonable size pool of candidates in the range of eight applicants for
the interview groups. He explained that it is envisioned that the two
interview panels will discuss the top candidates for the interview
process, and no more than three of the best qualified candidates will be
referred to him by the interview teams. He stated that no interviews
have taken place, the interview panels have not been formally
37
announced, each applicant was asked if this approach would impact
their interest in the job, and both internal candidates and external
candidates advised that it would not affect their interest in the position,
and each of the remaining five candidates stated that they understood
why the City might want to open the process for another 30 days in
order to attract three additional candidates. He stated that because of
the importance of the issue, the long term credibility to the community,
and the ongoing working relationship with the Roanoke Branch of the
NAACP, it is important to garner the support of the entire community;
one option would be to restart the entire process and go back to the
advisory committee for advice; however, he stated that he could not
recommend to Council that the City proceed along the path of
diminishing numbers of candidates.
Mr. Jeffrey clarified that the real issue is about credibility of the
process, because it is imperative that the process be completed and
not restarted. He stated that the question to be answered is, are the
five remaining applicants qualified for the position.
The Reverend Carl T. Tinsley, 2647 Spring Hill Drive, N. W., read
a communication from The Reverend Samuel Robinson, President,
advising that the Baptist Ministers Conference of the Roanoke Regional
Area and Southwest Virginia is joined by several other denominations
to support the posture of the Roanoke Branch NAACP. He stated that
the issue is of great concern to all and the effort to reopen the
application process denies due process to current candidates who are
finalists. He raised the question that if there is a candidate who did not
apply in a timely manner, should this not be an indication of his or her
lack of seriousness in applying for the position at all. He inquired if this
latest action indicates that a current finalist who happens to be an
officer of color must reapply. He requested that Council deny the
reopening of the process because the fair solution would have been to
eliminate all previous candidates, thereby allowing the reopening as the
only method to obtain additional candidates.
The Mayor requested that the City Manager meet with Mr. Jeffrey
and other interested persons in the community in an effort to reach an
understanding, to re-establish confidence in the process, and to
provide community support for the new Police Chief.
At 5:20 p.m., the Mayor declared the meeting in recess.
38
ACTION:
ACTION:
At 6:05 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Harris and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-CULTURAL SERVICES COMMITTEE: The Mayor
advised that there is a vacancy on the Cultural Services Committee
created by the resignation of Catherine A. Fox, and called for
nominations to fill the vacancy.
Mr. Harris placed in nomination the name of Michael Brennan.
Thers being no further nominations, Mr. Brennan was appointed
as a member of the Cultural Services Committee, for a term ending
June 30, 1998, by the following vote:
FOR MR. BRENNAN: Council Members Parrott, Swain, Trout,
White, Wyatt, Harris and Mayor Bowers ......................................... 7.
COMMITTEES-HOUSING/AUTHORITY: The Mayor advised that
there is a vacancy on the Roanoke Redevelopment and Housing
Authority created by expiration of the term of office of Ronald O.
Crawford, and called for nominations to fill the vacancy.
Mr. Trout placed in nomination the name of Ben J. Fink.
There being no further nominations, Mr. Fink was appointed as
a Commissioner of the Roanoke Redevelopment and Housing
Authority, for a term ending August 31, 2001, by the following vote:
39
ACTION:
FOR MR. FINK: Council Members Parrott, Swain, Trout, White,
Wyatt, Harris and Mayor Bowers ................................................... 7.
At 6:10 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Monday, December 15, 1997, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members John H. Parrott, Carroll E. Swain,
James O. Trout, William White, Sr., Linda F. Wyatt, C. Nelson Harris and
Mayor David A. Bowers ................................................................ 7.
ABSENT: None ................................................................... 0.
OFFICERS PRESENT: James D. Ritchie, Sr., Assistant City
Manager; Wilburn C. Dibling, Jr., City Attorney; Jesse A. Hall, Deputy
Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by
Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-SCHOOLS: The Mayor
recognized the William Fleming High School Football Team, "The
Colonels," for having competed in the State Football Tournament Final
Pairings Championship on Saturday, December 6, 1997, at Norfolk State
University, and presented the team and staff with Roanoke City
photographs and Roanoke logo lapel pins.
PUBLIC HEARINGS:
ZONING: Council at its regular meeting on Monday,
September 22, 1997, having continued a public hearing on the request
of Bobby Lee Willis that a certain tract of land located at 1102 Centre
Avenue, N. W., identified as Official Tax No. 2112311, be rezoned from
4O
ACTION:
LM, Light Manufacturing District, to RS-3, Residential Single-family
District, subject to certain conditions proffered by the petitioner, the
matter was again before the body.
A report of the City Manager advising that on September 22,
1997, Council postponed action on the abovereferenced rezoning
request in order to resolve certain legal issues related to the definition
and application of "grandfathered" uses; Council's request was in
response to a statement made by Mr. Willis during his presentation at
the public hearing that the structure continued to be occupied even
after the City Building Department issued a Condemnation and Repair
Order in December 1993; once such an order is issued, a structure
cannot be legally occupied until all Building Code violations have been
corrected; and inspectors from the Building Department determined in
February 1997 that the building has deteriorated to the extent that
demolition is appropriate, was also before the body.
It was further advised that the City Attorney has provided
guidance in the legal issues involved in the matter; and since the
matter was heard at public hearing, staff in the City's Planning and
Building Departments have received several calls from nearby property
owners and residents objecting to the proposed rezoning.
The City Planning Commission, pursuant to report dated
September 22, 1997, recommended that Council deny the request for
rezoning, and advised that while the property owner desires to
rehabilitate the existing residential structure, the surrounding area is
of an industrial nature and the current zoning is appropriate,
considering the existing land uses, its location in an Urban Enterprise
Zone, and the new industrial development that has occurred in the
general area.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
"AN ORDINANCE to amend Section 36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 211,
Sectional 1976 Zone Map, City of Roanoke, to rezone
certain property within the City."
The motion was seconded by Mr. Swain.
41
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
Bobby Lee Willis, petitioner, 1102 Centre Avenue, N. W.,
addressed Council in support of the request. He requested that he be
treated fairly and equally, and the only remedy to his situation would be
for Council to approve a spot zoning. He asked that Council take into
consideration all of the facts and circumstances.
Jerry Ferguson, 202 12th Street, N. W., representing Ferguson
Transfer and Storage Corporation, advised that in June he purchased
nine lots on 11th Street, two lots remain, one of which is owned by
Mr. Willis' mother and one that is located on the corner of 11th Street
and Centre Avenue which has been condemned by the City since 1993.
He stated that he purchased the nine lots with the understanding that
the property was zoned Light Manufacturing, and if he had any idea that
the zoning would be changed, he would not have purchased the lots.
He advised that the property at the corner of 11th Street and Centre
Avenue is an eyesore to the neighborhood, and it is embarrassing that
the City of Roanoke would allow the property to remain in a condemned
state since 1993.
No other persons wishing to address Council, the Ordinance was
defeated by the following vote:
AYES: None ........................................................................ 0.
NAYS: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
ZONING: Council at its regular meeting on Monday,
September 22, 1997, having continued a public hearing on the request
of ManorCare Health Services, Inc., and Roanoke Lodge No. 197,
Benevolent and Protective Order of Elks of the United States of
America, that a tract of land described as 3.628-acres, more or less,
Acreage Tract, 1147 Persinger Road, S. W., being a portion of Official
Tax No. 1260214, be rezoned from RS-2, Residential Single Family
District, to RM-2, Residential Multifamily, Medium Density District,
subject to certain conditions proffered by the petitioners, the matter
was again before the body.
42
A report of the City Planning Commission advising that the
purpose of the requested rezoning is to construct a group care facility
to provide residential care to individuals in the early to mid stages of
Alzheimer's disease and related memory loss disorders, was also
before Council.
ACTION:
The City Planning Commission recommended that Council deny
the request for rezoning.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33686) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 126, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 328.)
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning, and
requested that each speaker limit their remarks to three minutes.
Maryellen F. Goodlatte, Attorney, representing the petitioner,
objected to the City Attorney's opinion that an affirmative vote of five
Members of Council, instead of a majority vote of four members, is
required to approve the rezoning. She advised that she provided the
City Attorney with a written response to his opinion.
Ms. Goodlatte explained that ManorCare Health Services, Inc.
(Manor Care) owns and operates over 200 nursing centers and assisted
living residences in 29 states across the country, and for some time,
Manor Care has been working toward its goal of building and operating
an Alzheimer's assisted living residence in Roanoke. She called
attention to over 30 meetings with City staff, health care professionals,
neighborhood representatives, Board of Directors of the Raleigh Court
Civic League, and Temple Emmanuel Board of Directors, after which
Manor Care reconstructed and refined its proposal, and during the
meetings, Manor Care listened to the concerns of residents and made
43
numerous changes to the site plan. She explained that the Manor Care
site would take approximately three acres from the Elks 15-acre tract
of land, and the Elks plan to use the funds from the sale of the land to
make critical improvements to the lodge. She advised that residents of
the area and the Raleigh Court Civic League oppose the project and
have expressed concern about future plans for the balance of the 12
acre tract of land, Manor Care has done everything it can to address
those concerns, City staff attended neighborhood meetings and
described the rezoning process that any buyer who would want to
change the zoning classification from Single Family Residential District
would be required to follow, and just as residents have had input into
the Manor Care request, they would have an opportunity for input into
any future request that effects their neighborhood. She stated that
there are residents who support the rezoning, who like the over-sized
storm water retention facility that Manor Care has proffered, who like
the proffered landscaping and who like the fact that the property will be
maintained by a company with a proven track record. She advised that
area providers of elderly care agree that there is a strong unmet need
for the type of service that Manor Care will provide, Carilion Health
Services supports the request and estimates that the Roanoke Valley
has over 12,500 families affected by Alzheimer's disease and this
number will increase as Roanoke has an older than average population
with 16 per cent of its population over the age of 65 and approximately
15 per cent of the elderly over 85 years of age. She noted that there is
a critical shortage of assisted living beds which specifically deal with
Alzheimer's patients, and the City's Comprehensive Plan recommends
that appropriate housing services for individuals with special needs
should be available in neighborhood settings, and also recommends
that services should be made available to allow Roanoke's elderly and
disabled citizens to remain in their neighborhoods for as long as
possible. She explained that City staff analyzed the request objectively,
they attended neighborhood meetings, and reviewed the objections of
residents of the area and the Raleigh Court Civic League, and City staff
recommends that the rezoning be approved because the rezoning
complies with and properly addresses the issues of the City's
Comprehensive Plan. She advised that the Elks Lodge is committed to
remaining at its present location, the 12-acre campus will remain a
buffer for the neighborhood, and Arden Court will serve as an anchor
for the Elks Lodge. She noted that the City's Economic Development
Department has analyzed the economic impact of Arden Court, and in
the first five years of operation, the facility will provide a positive
economic impact for the City of Roanoke in excess of $9 million with no
City money having been expended for the project. She called attention
44
to the established track record of Manor Care which has a reputation
for being a leader in designing and operating assisted living residences
that specialize in Alzheimer's care, and a rezoning petition that proffers
12 conditions for rezoning all geared toward having Arden Court fit into
the neighborhood and assuring the City and the neighborhood that the
site plan, landscaping plans, architectural elevations, and building
materials will be honored. She advised that Manor Care has proffered
a condition that it will not expand its facility, Manor Care will be a good
neighbor both to its institutional neighbors and to its neighboring
families, and by serving as an anchor for the Elks Lodge, Manor Care
will bring stability to the neighborhood.
Ms. Goodlatte referred to an additional proffered condition
submitted by Manor Care on December 15, 1997; whereupon, the City
Attorney advised that a Third Amended Petition to rezone was filed on
December 15, and the ordinance presently before Council is consistent
with the Third Amended Petition for rezoning.
(See communication on file in the City Clerk's Office under date of
December 15, 1997.)
The Mayor explained that numerous communications were
received by the Members of Council and because of the volume of
letters, they could not, each, be acknowledged in writing.
Dr. Anthony R. Stavola, 1836 Greenwood Road, S. W., advised
that the Greater Raleigh Court Civic League has reviewed the request
on numerous occasions and voted unanimously to oppose the
rezoning, although the Raleigh Court Civic League has a clear track
record of supporting appropriate development in the neighborhood. He
stated that the project would intrude on and change the overall
character of a strong residential neighborhood, that the Elks facility
itself was allowed only as a special exception with the understanding
that any future use would be residential in keeping with the zoning of
the property, and it does not make good sense to weaken a strong
residential neighborhood. He advised that if a decision is made to
approve the rezoning, Council will be undermining the residential
quality of the neighborhood, and the remainder of the property will
most likely not be used for residential purposes in the future.
Brenda L. McDaniel, Vice-President, Greater Raleigh Court Civic
League, 2037 Carter Road, S. W., concurred in the remarks of
Dr. Stavola, and expressed opposition to the rezoning for the reasons
45
stated by Dr. Stavola. She advised that Raleigh Court is a sound, stable
neighborhood and requested that Council maintain the present zoning
so that Raleigh Court will remain a good and viable neighborhood.
Mr. Michael F. Urbanski, 2108 Mount Vernon Road, S. W.,
presented the unanimous opposition of the Board of Directors of the
Greater Raleigh Court Civic League, and referred to a petition signed
by over 90 residents of the area in opposition to the proposed rezoning.
He advised that the proposed project is inconsistent with every
approach that residents have taken as a neighborhood organization to
preserve and to protect the area as a strong, viable neighborhood that
will attract persons to the City of Roanoke. He explained that residents
met on numerous occasions with Manor Care representatives and
concluded unanimously that the Arden Court facility is the wrong
project for the neighborhood for the following reasons:
(1)
The project is out of step with the residential
character of the neighborhood.
(2)
The project will reduce property values in the area;
if the rezoning is approved, the remainder of the
Elks property can never be used for residential
purposes.
(3)
Assurances were given by the Elks Lodge in 1971
that the property would never be used for
commercial purposes.
Mr. Urbanski advised that the proposed project will introduce
commercial development into a historical residential neighborhood,
and the project is contrary to the City's Comprehensive Plan to
preserve and protect the residential peace of the City of Roanoke and
inconsistent with the City's Comprehensive Plan. He further advised
that the concept is inconsistent with the neighborhood, that residents
are not opposed to Manor Care or to those persons who suffer under
the disease of Alzheimer's, but they believe that this is the wrong
location for the project. He requested that Council think long term and
take into consideration the assurances that were made to the residents
in 1971 that the property would not be used for commercial purposes.
He asked that Council look toward keeping residents in the City of
Roanoke and toward keeping the Raleigh Court area as a viable
residential neighborhood.
46
Mr. L. Thompson Hanes, 1036 Oakwood Drive, S. W.,
representing residents of Oakwood Drive, advised that in 1971, the land
was placed under a protective status to be used for not-for-profit social,
educational, and recreational purposes. He stated that since 1971, the
character of the neighborhood has not changed, the residents have
resisted creeping commercialism up Oakwood Drive and Brambleton
Avenue, and millions of dollars have been spent on neighborhood
schools to preserve the character of the neighborhood and to keep the
neighborhoods intact. He added that the Raleigh Court neighborhood
looks to Council to act as a protector of the land, to maintain the
property in its current status by the Elks Lodge, or to develop the land
for single family housing. He stated that many members of the Elks
Lodge do not live in the immediate neighborhood which should be
taken into consideration by Council.
Ms. Peggy C. Brandt, 926 Gaymont Street, S. W., expressed
opposition to the proposed rezoning.
Mr. F. Peter Brandt, 926 Gaymont Street, S. W., advised that
surrounding property owners object to the proposed rezoning for any
purpose other than single family dwellings. He referred to a previously
filed petition signed by approximately 90 persons in opposition to the
proposed rezoning and submitted an additional ten signatures. He
stated that the persons who circulated the petition can certify that they
have polled all persons who signed the original petition and only four
individuals have requested that their names be removed. He advised
that of the ten property owners adjoining the 3.6 acres of land in
question, eight, or 80 per cent, are opposed to the rezoning, and of the
26 property owners surrounding the total 15 acres of the Elks Lodge,
19, or 73 per cent, have signed the petition in opposition to the
rezoning. He stated that the issue is not an objection to Manor Care or
to Arden Court, but the desire of the residents to maintain single family
zoning, and the Elks Lodge is, in effect, asking residents to finance
their capital improvements by allowing them to sell a portion of their
property to a commercial business which has a potential of lowering
property values in the neighborhood. He asked that Council support
the single family neighborhood and vote to deny the request for
rezoning.
Mr. James W. Ingram, 914 Gaymont Street, S. W., expressed
concern over the rezoning of the Raleigh Court neighborhood from
single family zoning to multi-unit dwellings. He advised that the
rezoning request is an example of the type of change that can alter the
47
face of a neighborhood forever, and once a neighborhood is changed
by permitting commercial development in what has always been a
residential community, any hope for single family development in the
area is diminished. He explained that approximately 25 years ago when
the Elks Lodge expressed a desire to move into the neighborhood, the
agreement provided that the property would never be sold and/or used
for commercial ventures and the Elks now want to make building
improvements, and they are trying to renege on the agreement. He
requested that Council respect the petition containing the signatures
of over 100 residents in opposition to the rezoning and that the request
be denied so that the residential character of the neighborhood will be
maintained.
Mr. A. S. Brown, 2747 Thorndale Street, S. W., advised that he
represents all residents of Thorndale Street, with the exception of one
family, who are opposed to the proposed rezoning. He stated that the
City Planning Commission, by a vote of three - three, recommended
denial of the request, and it is hoped that the Members of Council will
follow the recommendation of the City Planning Commission. If Arden
Court is allowed to locate in the area, he inquired as to what will
happen to a patient when they reach the last phase of Alzheimer's
disease inasmuch as the proposed facility is intended to address the
early and middle stages of Alzheimer's.
Mr. Richard L. Hughes, 2046 Maiden Lane, S. W., spoke in
support of the rezoning. He called attention to the Raleigh Court Health
Care Center which has been a good neighbor, has a well maintained lot,
has not generated a lot of traffic, and has provided children with an
opportunity to mingle with elderly persons. He stated that the
assessed value of the homes in his neighborhood has increased as a
result of the location of the Raleigh Court Health Care Center, and if
Manor Care constructs its facility, residents of the area will be pleased
with its operation. He advised that the Raleigh Court Health Care
Center has improved the quality of his neighborhood.
Dr. Gerald W. Roller, 1135 Clearfield Road, S. W., advised that the
average Alzheimer's patient lives ten to twelve years, Alzheimer's care
amounts to approximately $90 billion per year which is a little over 50
per cent of the health care in America today, and 60 per cent of the
$90 billion is spent on long-term care. He asked if the City has
considered the total concept about what to do with Roanoke's aging
population, and long-range planning is necessary to address persons
afflicted with Alzheimer's disease. He inquired about plans for similar
48
facilities in the Roanoke Valley with building designs that are different
from the standard nursing home facility, does the Manor Care facility
plan to expand into a nursing home capacity, would Arden Court be
better located if it were attached to a nursing home, and what is the tax
advantage to Manor Care if it pays an inflated price for property to the
Elks Lodge.
Mr. Phillip Flarsheim, 3640 Dogwood Lane, S. W., advised that
many of the speakers who opposed the rezoning did so in order to
maintain a good stable neighborhood. He submitted that a first class
health care facility on the property will enhance property values. The
City of Roanoke should be honored that Manor Care wishes to locate
a first-class facility within its corporate boundaries, and if Roanoke is
intent on remaining the health care center for Southwest Virginia, there
must be accommodations for all health care providers.
Ms. Phyllis Newman, 1136 Persinger Road, S. W., expressed
concern over rumors that have circulated throughout the neighborhood
that Council will approve the recommendation of City Planning staff in
support of the request of Manor Care, which is an outside-for profit
corporation, over the opposition of the large majority of the long term
residents and taxpayers of the community to be affected. She advised
that rumors have also circulated that lower grade housing will be
constructed if the Manor Care request is not approved, which residents
believe is also a scare tactic. She stated that a commercial enterprise
in this area would be out of character with a long-time well-established
single family community, and she would hope that the City of Roanoke
would not abandon its long time residents in support of an out-of-state
commercial concern whose basic interest is profit making. She
requested Council's assistance in protecting the Raleigh Court
community and the City's Comprehensive Plan.
Mr. M. Douglas Newman, 1136 Persinger Road, S. W., advised
that he is not opposed to the Elks Lodge selling all or any part of the
property which is their right, he is not against Manor Care purchasing
land and constructing an Alzheimer's care facility, however, he is
concerned that the facility is proposed to be constructed below grade
with an eight-foot wooden fence surrounding the property on three
sides which does not provide an appropriate setting for older persons
who, at that stage of their aging, need openness and an opportunity to
enjoy nature. He expressed opposition to rezoning land that could be
used for single family residences when the City is in need of land to
construct homes to encourage people to live in the City of Roanoke.
49
He added that other sites are available for multi-family development,
and expressed concern with regard to commercial development in the
area. He requested that the Elks Lodge honor its 1971 commitment to
the community.
Ms. Betty J. Swecker, 1117 Oakwood Drive, S. W., advised that
the proposed rezoning would not be approved in certain other sections
of the City, such as South Roanoke. She stated that when a total
neighborhood objects to a proposal, it would appear that those officials
who are elected to represent the citizens would support the position of
the residents that they represent. She advised that City Council
represents the citizens of the City of Roanoke, not Manor Care, and
asked that Council Members vote their conscience as to what is right
for the neighborhood.
Ms. Abbie Fifer, 3736 Heritage Road, S. W., a senior at Patrick
Henry High School, advised that the proposed Arden Court facility will
provide a much needed service for the citizens of the Roanoke Valley.
She stated that as a teenager, she has enjoyed many of the services in
Roanoke City which were designed for her needs -- she attends
specialized programs for gifted education, she utilizes the City's Parks
and Recreation Department programs, and she has received extensive
medical care in the Roanoke Valley. She added that a large and
growing segment of the community consists of senior citizens who
deserve the same services, both public and private that she has
received, and the Manor Care/Arden Court complex fills the need for
dignified, quality health care for persons suffering from Alzheimer's
disease and related memory loss. She stated that the City of Roanoke
has an obligation to provide for its elderly citizens just as it provides
for other age groups, therefore, she encouraged Council to approve the
request for rezoning.
Mr. James H. Fulghum, Jr., 112 Kirk Avenue, S. W., (business
address) expressed support of the Manor Care/Arden Court project. He
stated that the proposed facility is attractive, it will be compatible with
the neighborhood, and it will fill a need that currently exists in the City
of Roanoke.
Mr. Henry M. Caldwell, 1024 Oakwood Drive, S. W., advised that
he would like to go on record as an adjacent property owner and as an
Elks Lodge Member who is opposed to the rezoning. He called
attention to increased traffic that will be generated in the area due to
staff, family and friends, and deliveries to the facility.
5O
Mr. George B. Cartledge, 1006 Oakwood Drive, S. W., expressed
opposition to the proposed rezoning.
Mr. Steven Nelson, 4622 Lanview Drive, S. W., advised that the
majority of the Elks Lodge members live within four miles of the facility.
He stated that sale of land to Manor Care will generate funds for Elks
Lodge building improvements and enable continued support of
charitable programs which include sending under-privileged children
to camp in the summer, providing college scholarships to deserving
young men and women, providing food to the needy at Thanksgiving,
and supplying the Roanoke City Police Department with materials for
the children of the Roanoke Valley in their fight against the use of
drugs. He asked that Council help the Elks Lodge in its efforts to
continue to be a vital part of the neighborhood by approving the
request for rezoning.
Ms. Judy G. Jennings, 2534 Windsor Avenue, S. W.,
recommended approval of the request for rezoning.
Mr. Michael Blackwell, 2424 Brambleton Avenue, S. W., advised
that Manor Care has taken the lead in requesting the City of Roanoke
to install "no thru truck traffic" signs at both ends of Persinger Road
because Manor Care listened to the concerns of residents with regard
to traffic issues. He stated that Manor Care and the Elks Lodge have
agreed that all commercial traffic will use the Brambleton Avenue
entrance in lieu of Persinger Road, and a facility for Alzheimer's
patients will generate less traffic than single family residential homes.
Ms. Linda C. Delong, 427 Patricia Drive, Salem, Virginia, nurse
and patient advocate, spoke in support of the request for rezoning. She
stated that she supports Manor Care and the contributions of the Elks
Lodge to the Roanoke community.
Mr. Mark A. Black, 3052 Poplar Lane, S. W., addressed Council on
behalf of Mr. John D. Fulton, Jr., 1201 Persinger Road, S. W., who could
not attend the meeting. He read a communication from Mr. Fulton in
support of the request of Manor Care and pointed out that the Manor
Care development is compatible with the neighborhood. As an
architect, Mr. Fulton advised that he is familiar with building
requirements and the type of single family development that could be
constructed on the property which would require no zoning approval
or input by residents; and without any change of zoning, a developer
could construct 44 single-family homes on the Elks tract of land, with
51
each lot containing only 7,000 square feet which would not be
compatible with the neighborhood. He stated that any residential
developer who would be willing to pay the price that the Elks Lodge has
requested for the land could not afford to build the same quality of
houses that currently exist in the neighborhood.
Mr. Charles W. Blackwell, 2801 Spring Road, S. W., Chair, Board
of Trustees, Roanoke Elks Lodge, spoke in support of the rezoning
request. He advised that Manor Care has proffered numerous
conditions to the rezoning, and the facility will provide an improvement
for the neighborhood.
Mr. Ronald E. Nemura, 2308 Stallion Circle, Roanoke County,
Chaplain, Roanoke Elks Lodge, advised that the Elks Lodge has tried
to sell the land for approximately two years, and without success, they
first pursued developers who would maintain the existing zoning for
single-family residences. He stated that the Elks then considered the
offer of Manor Care to purchase three acres of land, and Manor Care
met with residents of the neighborhood and addressed issues
regarding traffic and drainage. He advised that the Elks Lodge has
been in existence for 105 years, and its members have contributed to
the work of the City through charitable activities, therefore, they
request that Council approve the proposed rezoning.
Ms. Emily Nelson, 5967 Lanview Drive, Roanoke County,
President, Ladies Auxiliary, Roanoke Elks Lodge, advised that 90 per
cent of the ladies of the Elks live within five to ten minutes from the
Elks Lodge and participate in various activities on a daily basis. She
stated that Manor Care has given the Elks a way to make building
improvements with the least amount of change to the neighborhood.
She advised that the area is an ideal location for Alzheimer's patients
which will enable them to live close to their loved ones.
Mr. R. Matthew Kennell, 2306 Mount Vernon Road, S. W.,
expressed support of the proposed rezoning.
Mr. Grady P. Gregory, 1401 Brandon Avenue, S. W., advised that
there are numerous conflicting views on the appropriateness of
locating the Manor Care facility at this location because the unknown
is always frightening. He requested that the positive results to the
community be considered; there are numerous independent senior
living and/or nursing facilities in Roanoke City and Roanoke County
which are located adjacent to or share single-family neighborhoods and
52
there is no reason to believe that Arden Court would not be a good
neighbor. He stated that for Manor Care to make this type of
investment in the Roanoke community demonstrates the need for the
facility, and expressed concern about the lack of Alzheimer's treatment
facilities in the City of Roanoke. He added that it would be a
disappointment if the citizens of Roanoke did not avail themselves of
the opportunity to acquire this first class facility which would provide
people who are unfortunate enough to contract this disease with a
nearby place to live with some measure of dignity. He urged that
Council vote in favor of the petition for rezoning.
Mr. Charles Meredith, 2750 Tillett Road, S. W., advised that his
business is located on Colonial Avenue, S. W., and he supports the
request for rezoning. He stated that the agreement of Manor Care not
to expand its facility should help to alleviate the fears of the
neighborhood.
Mr. Rosley H. Riley, 2501 Inglewood Road, S. W., a resident of the
area and a member of the Elks Lodge, advised that he supports the
proposed rezoning. He stated that Manor Care took the lead in
requesting that the City install "no thru truck traffic" signs on both
ends of Persinger Road, and during neighborhood meetings, Manor
Care representatives listened to the concerns of residents regarding
traffic issues on Persinger Road. He added that Manor Care and the
Elks Lodge have agreed that all commercial traffic will use Brambleton
Avenue instead of Persinger Road, and Arden Court will generate less
traffic than would be generated by development of single-family homes.
Mr. Michael W. Pegram, 2134 Brandon Avenue, S. W., advised
that he supports the request for rezoning. He stated that in the future,
these types of intermediate health care facilities will become as
common place as schools in the neighborhoods and will be marketed
as such.
Mr. Reginald Wood, 2331 Colonial Avenue, S. W., advised that
after listening to all of the speakers, both for and against the request,
they agree that this type of health care facility would be an asset to the
City. He stated that he lives in the neighborhood, he is a member of the
Elks Lodge, and he is in support of the proposed rezoning. He advised
that this type of facility must be located in a residential neighborhood,
and should not be constructed in a commercial, industrial, or rural area
located far away from other health care facilities, and regardless of the
neighborhood, there will always be opposition to such a facility. He
53
stated that it appears that Manor Care representatives have done their
homework and they are trying to be good neighbors, and if the facility
is constructed, Arden Court will be an asset to the City of Roanoke.
Mr. Robert P. Shelor, 2215 Hunters Road, S. W., advised that it is
time for all residents of Roanoke to face their responsibility to senior
citizens. He stated that he supports the rezoning because the facility
is needed and urged that Council approve the proposed rezoning.
Mr. Charles G. Smith, 3406 Kim Court, Roanoke County,
coordinator for the sale of the Elks Lodge property to Manor Care
Health Services, Inc., advised that Manor Care has addressed the
concerns of residents through their proffered conditions for rezoning.
He added that false statements have been made as to the financial
strength of the Elks Lodge and presented copy of a communication
from Central Fidelity National Bank advising that the B.P.O. Elks Lodge
197 has requested that Central Fidelity Bank release a portion of their
collateral on loan #00262; that Central Fidelity agrees to release
approximately 2.83 acres of land in order that the land may be sold to
Manor Care Health Services; and no pay down of the loan will be
required to achieve the release.
(For full text, see communication on file in the City Clerk's Office.)
He explained that the Elks Lodge agreement with Manor Care
provides that no additional land will be offered for sale for any
competitive type of business such as a nursing home, or Alzheimer's
facility, or intermediate care for a period of 25 years and Manor Care
has also submitted numerous proffers to the request for rezoning. He
requested that Council approve the proposed rezoning, thereby
allowing construction of a facility to meet the needs of Alzheimer's
patients.
Mr. David K. Lisk, 909 Carrington Avenue, S. W., advised that
Arden Court is one of many such facilities that will have to be
constructed in the future. He stated that real estate property values will
not decrease as a result of construction of Arden Court, and pointed
out that property values have increased 20 - 35 per cent since the Elks
Lodge located in the area in 1971. He advised that residents are not
against Manor Care, but they are against the proposed rezoning;
however, no request has been submitted for residential use of the
property. He urged that Council support the request of Manor Care to
rezone the property.
54
Ms. Louise K. Chagnon, 4424 Cresthill Drive, Roanoke County,
part-time Director of the Alzheimer's Association, addressed the point
of view of the care giver whose loved one needs a facility like Arden
Court to receive 24-hour supervision. She advised that some care
givers are frail and elderly and often neglect their own health care in
order to care for the Alzheimer's loved one and many are losing a
companion of 40 - 50 years. She stated that there are many care givers
who keep their loved ones in the home because they do not believe that
options for other types of care exist. She advised that Council
Members are being called upon to make a decision that will be in the
best interest of all citizens.
Mr. Robert Chapman, 2748 Bluefield Boulevard, S. W., expressed
support for a Manor Care facility in the City of Roanoke; however, he
stated that he did not want the facility to be located in his
neighborhood.
Mr. Richard Gumbert, 915 Gaymont Street, S. W., advised that his
house is located to the rear of the Elks Lodge, and he is not opposed
to Manor Care or to its programs, however, as he listens to the position
of the majority of the residents of the area who oppose the rezoning, he
would urge that Council deny the request.
Mr. Todd A. Leeson, 902 Gaymont Street, S. W., advised that he
opposes the request for rezoning, because the fabric of the
neighborhood will not be the same if the rezoning is approved. He
asked that Council listen to the voices of the people who will be the
most directly impacted by the proposed rezoning.
There being no further speakers and no discussion by Council,
Ordinance No. 33686 was adopted on its first reading by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, and
Mayor Bowers ............................................................................. 5.
NAYS: Council Members Parrott and Harris .......................... 2.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 15, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Southern Lane
Group, LLC, that ten tracts of land located on Southern Lane, Southern
55
Hills Drive and Griffin Road, S. W., identified as Official Tax Nos.
5470108-5470115, inclusive, 5480701 and 5480704, be rezoned from RS-
3, Residential Single-family District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioner, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Wednesday, November 26, 1997, and Wednesday,
December 3, 1997, and in the Roanoke Tribune on Thursday,
December 4, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to develop 11.5 acres of land for
a commercial center with primary access to Franklin Road and a re-
designed Southern Hills Drive, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
"AN ORDINANCE to amend Section 36.1-3,
Code of the City of Roanoke (1979), as
amended, and Sheet Nos. 547 and 548,
Sectional 1976 Zone Map, City of Roanoke, to
rezone certain property within the City,
subject to certain conditions proffered by the
applicant."
The motion was seconded by Mr. White.
Upon advice by the City Attorney, Mr. Trout moved that the
ordinance be amended to include the Third Amended Petition for
rezoning which was filed on December 15, 1997. The motion was
seconded by Mr. White.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning.
56
Maryellen F. Goodlatte, Attorney, representing the petitioner,
appeared before Council in support of the request of her client. She
advised that, if approved, the development will follow a clear mark of
demarcation established by Wal-Mart along Griffin Road. She called
attention to a number of meetings by the developer with residents of
the area and City staff since July, and advised that the concern about
the line of Griffin Road being maintained, established and followed has
been consistently expressed by residents, therefor, a number of
proffers have been added to the petition for rezoning by Southern Lane
Group. She stated that using Griffin Road as the line of demarcation
creates a logical and natural wedge of commercial uses oriented
toward Franklin Road from Wal-Mart, that during neighborhood
meetings, the developer conferred with neighborhood representatives
with regard to drainage, roads, and general parks and betterment
improvements, numerous frustrations were expressed by residents in
which they seized upon the opportunity that the rezoning might present
for the City and the neighborhood association to refocus its
discussions on general neighborhood issues. She stated that the
proposed project cannot solve all of the neighborhood problems which
will require the City and the neighborhood working hand in hand for a
number of years, although the rezoning is a step in the right direction.
She advised that the realignment of Southern Hills Drive with a traffic
signal at the intersection with Franklin Road provides the residents
with a safe and dependable access for entering Franklin Road. In
addition to safety, she stated that residents have had to deal with
flooding problems, and the developer is working with the City to
identify ways to use the project as a means to alleviate storm water
problems. She added that from a planning point of view, the proposed
rezoning provides an existing developer, Springwood Associates, with
a signalized access to Franklin Road and takes advantage of a traffic
light at Valley Road to provide improved access to the neighborhood
and to improve the appearance of the commercial uses along Franklin
Road. She explained that as one of the proffered conditions, the
developer has incorporated the proposed new sign regulations which
will limit signage and will be a step in the right direction toward making
the Franklin Road commercial strip entrance to the City much more
attractive. She advised that the City Planning Commission has
recommended approval of the rezoning; during a City Planning
Commission meeting the developer noted that it would continue to
work with the residents of the area, and City staff has met with
residents on numerous occasions in search of a way to assist the
neighborhood. She noted that the petitioner has added additional
proffered conditions to attempt to satisfy the concerns of residents,
57
and a Third Amended Petition for rezoning was filed on December 15,
1997, to include certain proffers requested by the neighborhood. She
advised that the developer cannot solve all of the concerns and
problems of the neighborhood which go beyond the scope of this
rezoning, but the developer has tried to conscientiously work with the
residents of the area to make a good project even better. On behalf of
the Southern Lane Group, she requested approval of the conditional
rezoning.
Lincoln D. Barrett, III, 4268 Joplin Road, S. W., President,
Southern Hills Neighborhood Improvement Association, advised that
the majority of Southern Hills residents are opposed to the proposed
rezoning. He stated that it is believed that there are a number of
improvements that should be made in the Southern Hills area, but
those improvements have nothing to do with the development
presently under consideratiOn which will create more traffic congestion
and noise, cause problems regarding environmental integrity, and
threaten the residential integrity of the community which dates back to
1922. He stated that the proposed rezoning will not help the
neighborhood, but it will generate money for private developers, and
residents are concerned about the future of Southern Hills. He inquired
if the proposed development is in line with Council's intent to maintain
the residential integrity of the City, and requested that the proposed
rezoning be denied since a majority of the residents of Southern Hills
are opposed to the request.
William D. Bestpitch, 381 Washington Avenue, S. W.,
representing the Committee for Better Representation, advised that the
Committee actively supported the recent referendum on creating a
modified ward system in the City of Roanoke, and the Committee made
the decision to remain active and to look for ways to improve the
representation of citizens by City Government. He stated that during
the debates on the modified ward system referendum, citizens were
repeatedly told that the seven members of Council elected at-large
represent the entire City, therefor, he advised that Council has an
opportunity this evening to indicate how many Council Members
represent the Southern Hills neighborhood. He stated that the
Members of Council should be able to see that preserving the
residential character of Southern Hills is just as important as
preserving the character of any other neighborhood in the City. He
advised that the request before Council is not for a different type of
residential zoning, but for a complete change in the zoning
classification from residential to strictly commercial, and expressed
58
concern over the rezoning of residential property in the City for
commercial purposes. He noted that at a minimum, the citizens of
Southern Hills should receive a full and fair explanation of the rezoning
so that they will know that their voices have been heard and that City
Council holds itself accountable to them as voters and as residents of
the City of Roanoke.
Concern was expressed by some Members of Council regarding
the possibility of losing an entire community if the rezoning is
approved, because there should be more concern about the
community, and its way of life and history, etc.; the rezoning could
destroy the solidarity of a primarily African-American neighborhood;
and is it necessary to have commercial development in order for a
neighborhood to receive basic City services, such as sewers,
sidewalk, curb and gutter.
With regard to the request currently before Council and the
request of the Home Depot, USA, Inc., for a rezoning on Hershberger
Road, N. W., in November 1997, Mr. White pointed out that the common
denominator in both of the requests for rezoning relate to the economic
condition of the community surrounding the rezoning. He raised the
question that in predominantly African-American neighborhoods, is it
necessary to have commercial development in order to receive basic
City services such as sewers, sidewalks, curb and gutter. He
requested that the City Manager respond to his inquiry.
Following discussion of the matter, Ms. Goodlatte advised that
the developer has worked with the City and the neighborhood for many
months and is willing to work with interested parties. She asked that
Council table the request for rezoning.
Mr. Swain moved that the request for rezoning be tabled. The
motion was seconded by Mr. Parrott and adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout and Mayor
Bowers ...................................................................................... -4.
NAYS: Council Members White, Wyatt and Harris .................. 3.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 15, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Jack L. and
59
Janet F. Bennett that a tract of land located at 639 Liberty Road, N. E.,
containing .76 acre, more or less, identified as Official Tax No. 3131003,
be rezoned from HM, Heavy Manufacturing District, to LM, Light
Manufacturing District, subject to certain conditions proffered by the
petitioner, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Wednesday, November 26, 1997, and Wednesday,
December 3, 1997, and in the Roanoke Tribune on Thursday,
December 4, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to permit the development of an
automobile repair shop, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that the requested LM,
Light Manufacturing District, is a logical extension of the existing LM
zoning district to the north and west of the subject area and is in
keeping with the recommendations as set forth in the Comprehensive
Plan.
ACTION'
(For full text, see report on file in the City Clerk's Office.)
Jack L. Bennett, Petitioner, appeared before Council in support
of the request.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33687) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 313, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 329.)
The motion was seconded by Mr. Parrott.
60
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 33687 was adopted, on its first reading, by the
following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 15, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Springwood
Associates, LLC, to amend the proffered conditions for rezoning of a
tract of land located at the north end of Griffin Road, S. W., adjacent to
the east side of Franklin Road, U. S. Route 220, containing 13.81 acres,
more or less, identified as Official Tax No. 5480712, from RS-3,
Residential Single-Family District, to C-2, General Commercial District,
and RPUD, Residential Planned Unit Development District, which
rezoning was previously approved by the Council of the City of
Roanoke, pursuant to Ordinance No. 32867-040196 adopted on April 1,
1996, with the original proffers relating to said property having been
amended pursuant to Ordinance No. 33355-050597 adopted on May 5,
1997, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Wednesday, November 26, 1997, and Wednesday,
December 3, 1997, and in the Roanoke Tribune on Thursday,
December 4, 1997.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
subject property (13.81 acres) was conditionally rezoned in April 1996
from RS-3, Single Family Residential District, to C-2, General
Commercial District, and RPUD, Residential Planned Unit Development,
for the purpose of constructing two commercial buildings
(approximately 25,000 square feet and 12,000 square feet, respectively),
three buildings containing 36 condominiums and 21 single family,
detached residences; several meetings with residents of the Edgewood
neighborhood were held to resolve issues regarding traffic access,
buffering of adjacent residential homes, the types of commercial uses,
61
and the design of the proposed buildings; conditions of the rezoning
were amended in May 1997 to reflect a change in the development plan
to reduce grading, which resulted in the relocation of the proposed
access road and shifting of some of the buildings; and there was no
opposition to the proposed change in conditions, was before Council.
It was further advised that new commercial users are interested
which include a hotel and a 5,000 square foot restaurant, and the
proffered conditions do not permit these uses; the first petition to
amend proffered conditions was filed on October 9, 1997; and the
second amended petition to amend proffered conditions was filed on
November 10, 1997, following the City Planning Commission meeting
where the conditions were verbally proffered.
The City Planning Commission recommended that Council
approve the request for a change in conditions of the rezoning.
(For full text, see report on file in the City Clerk's Office.)
Edward A. Natt, Attorney, appeared before Council in support of
the request of his client.
ACTION:
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33688) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 548, Sectional
1976 Zone Map, City of Roanoke, in order to amend certain conditions
presently binding upon certain property previously conditionally zoned
C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 60, page 330.)
The motion was seconded by Mr. Parrott.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request.
William D. Bestpitch, representing Citizens for Better
Representation, advised that this is another 14 acre tract of land that
could be used for residential purposes. He inquired as to when will the
City reach the point of saying that the remainder of City land will be
reserved for residential development.
62
No other persons wishing to be heard, Ordinance No. 33688 was
adopted, on its first reading, by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt, and
Mayor Bowers ............................................................................ 6.
NAYS: Council Member Harris ............................................ 1.
TAXES-LEGISLATION-DOWNTOWN ROANOKE,
INCORPORATED: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Monday, December 15, 1997, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of the Roanoke
Foundation for Downtown, Inc., for adoption of a measure in support of
tax-exempt status on certain real property located on North Jefferson
Street and Shenandoah Avenue, the matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Sunday, December 7, 1997.
(See publisher's affidavit on file in the City Clerk's Office.)
A report of the City Manager advising that the Roanoke
Foundation for Downtown, Inc., has been offered the following gifts of
real property, was before Council.
Name Address Acres Official Tax No.
Passenger Station 209 Shenandoah .838 3013603
Building Avenue, N. E.
Parking Lot Bounded by three .548
streets (First Street,
Second Street, and
Shenandoah Avenue)
2014201
GOB North Building 108 N. Jefferson Street .790
2013018
GOB South Building 8 N. Jefferson Street 1.381
2013606
It was further advised that the Roanoke Foundation for
Downtown, Inc., will not use any of the properties for commercial
purposes while under the tax-exempt status if approved by Council;
property becomes taxable immediately upon sale by tax-exempt owner,
pursuant to Section 58.1-3201 of the Code of Virginia; whenever any
63
building or land, or part thereof, exempt from taxation is a source of
revenue or profit, whether by lease or otherwise, all such buildings and
land shall be liable to taxation as other land and buildings in the same
City; and when a part, but not all of any such building or land, is a
source of revenue or profit, the remainder of such building or land is
used by any organization which is exempt from taxation, only such
portion as is a source of profit or revenue shall be liable for taxation,
pursuant to Section 58.1-3603 of the Code of Virginia.
The City Manager recommended that Council grant the request
of the Roanoke Foundation for Downtown, Inc., for Council support of
the following properties to be designated exempt from taxation,
pursuant to Article X, Section 6(a)6 of the Constitution of Virginia, by
the General Assembly conditioned upon agreement by the Roanoke
Foundation for Downtown, Inc., to pay a 20 per cent service charge in
lieu of taxation:
Name Address Acres Official Tax No.
Passenger Station 209 Shenandoah .838 3013603
Building Avenue, N. E.
Parking Lot Bounded by three .548 2014201
streets (First Street,
Second Street, and
Shenandoah Avenue)
GOB North Building 108 N. Jefferson Street .790
2013018
GOB South Building 8 N. Jefferson Street 1.381
2013606
(For full text, see report on file in the City Clerk's Office.)
R. Matthew Kennell, President, Downtown Roanoke, Inc.,
appeared before Council in support of the request.
Mr. Trout offered the following resolution:
(#33689-121597) A RESOLUTION supporting tax exemption of
property in the City of Roanoke to be conveyed to The Roanoke
Foundation for Downtown, Inc., and used by it exclusively for cultural,
educational and historical purposes on a non-profit basis.
(For full text of Resolution, see Resolution Book No. 60, page 325.)
64
ACTION:
Mr. Trout moved the adoption of Resolution No. 33689-121597.
The motion was seconded by Mr. Swain.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Resolution No. 33689 was adopted by the following vote:
AYES: Council Members Parrott, Swain, Trout, White, Wyatt,
Harris and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS:
COMPLAINTS-ZONING-REFUSE COLLECTION: Mr. M. Douglas
Trout, 169 Maplelawn Avenue, N. E., expressed concern with regard to
the constitutionality of the City's junk car ordinance, and unsightly
conditions as a result of littering on Orange Avenue, N. E.
Without objection by Council, the Mayor advised that the remarks
would be referred to the Assistant City Manager and to the City
Attorney for the purpose of meeting with Mr. Trout to discuss his
concerns.
There being no further business, the Mayor declared the meeting adjourned
at 10:35 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
65
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
January 5, 1998
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Monday, January 5, 1998, at 12:15 p.m., the regular meeting hour, with
Mayor David A. Bowers presiding, pursuant to Rule 1, Re_aular Meetincjs, of Section
2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William
White, Sr., Linda F. Wyatt, C. Nelson Harris, John H. Parrott and
Mayor David A. Bowers ................................................................................. 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
TRAFFIC-CITYCODE: George C. Snead, Jr., Director, Public Safety,
presented a briefing on a proposed increase in certain parking ticket fines. He
advised that there are approximately 765 free on-street parking spaces in the
downtown area during normal business hours; frequent turnover of free on-street
parking spaces is important to the retail businesses, banks, and professional
services located throughout the downtown community; and downtown parking
needs for longer than two hours are provided by either surface parking lots or
parking garages. He explained that Council last adjusted the parking ticket fine in
1981 when the fine was increased from $2.00 to $5.00 and the $5.00 fine served as
a deterrent for many years, however, recently it is no longer a sufficient motivator
to insure fair and equitable turn-over of free parking spaces. He called attention to
meetings of City staff with members of the Board of Directors of Downtown
Roanoke, Inc., and representatives of the downtown business community to discuss
parking regulations and fines and the need to continue turn-over in the free parking
spaces. He stated that Downtown Roanoke, Inc., supports an increase in the fine
rate structure; and the President of Virginia Western Community College has
authority, pursuant to Section 20-70.1 of the Code of the City of Roanoke, 1979, as
amended, to establish parking metered zones on parking lots on the campus of
Virginia Western Community College, and has submitted a written request that
parking fines be increased from the current $5.00 rate to $10.00. He explained that
Council will not be requested to vote on the matter today, however, Council will be
asked to take action at a future meeting.
R. Matthew Kennell, President, Downtown Roanoke, Inc., spoke in support of
the proposal to increase parking fines from $5.00 to $10.00 for on-street parking
violations. He stated that the issue received considerable discussion at various
levels within Downtown Roanoke, Inc., the proposal is supported in order to achieve
more turn-over of spaces for retail businesses in downtown Roanoke, and it is
believed that there is a sufficient amount of parking spaces available in parking
structures and surface parking lots to accommodate the needs of downtown
employees. He advised that many downtown retailers have expressed concern that
because parking fines are so Iow, some downtown employees are tempted to pay
the $5.00 fine rather than pay the $4.00 - $5.00 per day to park in a parking lot or
parking garage, thus, short term parking for customers and visitors to downtown
Roanoke is compromised.
Dr. Mark Q. Emick, Vice-President, Virginia Western Community College,
endorsed the additional fees for parking on the Virginia Western Community College
campus. He advised that the college supports and endorses the increase to
encourage turn-over of parking spaces and to encourage student adherence to
present policies regarding temporary and intermittent parking on the campus. He
stated that it is not believed that the increase will impose an undue hardship on
students or the motoring public who frequent the campus.
Mr. Snead reviewed a parking fine survey of the following Virginia localities:
Norfolk, Alexandria, Arlington County, Roanoke County, Martinsville, Salem,
Blacksburg, Vinton, Lynchburg, and Danville. He also reviewed the following
proposed increases:
PARKING OFFENSE
OVERTIME PARKING
LOADING ZONE
NO STOPPING
BLOCKING TRAFFIC
BUS STOP
PARKING WRONG DIRECTION
AIRPORT VIOLATION
FINE SCHEDULE
SECTION NO.
CURRENT
PROPOSED
20-68 $5.00 $10.00
20-65 SS.00 $10.00
20-66 $5.00 $10.00
20-66 $5.00 $10.00
20-65 $5.00 $10.00
20-66 $5.00 $10.00
4-7 $5.00 $10.00
2
FIRE HYDRANT
FIRE LANE
VEHICULAR TRESPASS
METER ORDINANCE
NO PARKING/STANDING
RESTRICTED PARKING
PARKING ON SIDEWALK
BLOCKING DRIVEWAY
COMMERCIAL VEHICLE IN
RESIDENTIAL ZONE
VIRGINIA WESTERN
VWCC HANDICAPPED
HANDICAPPED ZONE
COST FOR LATE PAYMENT
AFTER 10 DAYS
20-65 $10.00 $ 20.00
20-74 $50.00 Same
20-65(15) $25.00 Same
20-79 $5.00 $10.00
20-65 $5.00 $10.00
20-65 $5.00 $10.00
20-65 $5.00 $10.00
20-65 $5.00 $10.00
20-71 $5.00 $10.00
20-69 $5.00 $10.00
20-69 $25.00 $100.00
20-76 $50.00 $100.00
$10.00 Same
Mr. Swain inquired about parking fees for employees of First Union National
Bank in the First Union Tower as a part of an incentive program which was designed
to create jobs in downtown Roanoke; whereupon, the City Manager advised that he
would provide the requested information.
Mr. White requested comparison information on time limits imposed by other
jurisdictions with regard to restricted free parking.
Without objection by Council, the Mayor advised that the report would be
received and filed.
STATE HIGHWAYS-STREETS AND ALLEYS-VIRGINIA TECH-CONSULTANTS
REPORTS: William F. Clark, Director, Public Works, advised that the City and the
Virginia Department of Transportation (VDOT) have jointly engaged the Community
Design Assistance Center, College of Architecture and Urban Studies, Virginia
3
Polytechnic Institute and State University, to develop a landscaping plan for visually
improving the 1-5811220 Corridor from 1-81 to Route 419 at Tanglewood Mall, which
area includes approximately ten miles of right-of-way and eight (soon to be nine)
interchanges. He stated that the Design Assistance Center has completed a
conceptual master plan for the corridor, including suggested landscape treatments
for each of the interchanges and selected viewscapes, and introduced
representatives from the Community Design Assistance Center to present the
results of their study.
Elizabeth Gilboy, Faculty Advisor, presented an introduction with regard to the
Community Design Assistance Center which is a public service center in the College
of Architecture and Urban Studies at Virginia Tech and was started in 1988 through
a grant from the Department of Education. She advised that the purpose of the
Design Assistance Center is to provide communities with planning and design
assistance which enables students to work on various projects and to obtain
experience in their future fields of education by working under the direction of
faculty members.
Staci Guitnor, Project Manager, Graduate Student, Department of Landscape
Architecture, presented a summary of recommendations. She advised that students
worked on the project with City and Virginia Department of Transportation (VDOT)
representatives, which consisted of reviewing approximately ten miles of the
corridor of Route 581 from 1-81 to the north and Route 419 to the south and included
nine interchanges. She stated that students were requested to complete four items:
(1) conceptual master plan, (2) focus area designs, (3) supporting documentation,
and (4) a phasing plan, all of which can be found in a document entitled, "Gateway
to Roanoke - Route 581/220 Visual Improvement Landscape Recommendations".
She advised that four themes were developed which were presented to
representatives of the City and VDOT; whereupon, she reviewed the two themes that
are recommended, viz: "Capital of the Blue Ridge" and "Colors of the Season". She
explained that "Capital of the Blue Ridge" is a form-giving theme which is based on
plants that mimic the forms of the Blue Ridge and patterns that are found in the
Roanoke Valley. She stated that "Colors of the Season" is a plant-giving theme, viz:
within the corridor, each interchange would contain a display of different color, for
example, all of the plants within Peters Creek interchange would bloom red and the
interchange would be red at different times of the season. She added that following
further study, it was decided to recommend a "Reforestation and Meadow" approach
and certain areas within each interchange would use the "Capital of the Blue Ridge"
and "Colors of the Season" themes on a smaller scale for easier maintenance. She
added that the City and VDOT should be successful in attracting grant funds to work
within the themes because the themes are environmentally friendly and many
organizations look with favor upon donating money for urban forestry purposes.
She advised that it is proposed to begin with Orange Avenue and work with the three
4
downtown interchanges initially since the name of the project is, "Gateway to
Roanoke", and completing one interchange at a time for the purpose of uniformity.
She stated that the next proposed interchanges are Peters Creek Road, Hershberger
Road, and the new corridor which has yet to be constructed because those
interchanges are the most visible to visitors coming into the City.
(See report on file in the City Clerk's Office.)
Mr. Clark advised that it is hoped that improvements will be a public/private
partnership, and a campaign kick-off is proposed in order to generate interest by the
business community to contribute toward landscaping of the interchanges and
points along the corridor. He stated that Carilion Health Systems has committed to
fund landscaping and maintenance of the Elm Avenue/I-581 Interchange.
Vice-Mayor Wyatt expressed concern with regard to the unattractiveness of
the mediastrips along the interstate where trash accumulates, and expressed
frustration that VDOT would not allow the mediastrips to be included as a part of the
study.
Mr. Swain inquired if there is anything to prohibit the City from cleaning up the
median strip on 1-581; whereupon, Mr. Clark advised that 1-581 and the Southwest
Expressway are limited access roadways under the jurisdiction of VDOT. He
explained that there are certain VDOT standards as to how close plantings can be
located to the traveled roadway in the event of a vehicle running off of the road.
The City Manager requested that he be provided with questions and/or
concerns by the Members of Council with regard to the proposed landscaping plan.
Unless he is otherwise advised by Council, he stated that City staff will proceed with
a public/private campaign to generate interest by businesses in the Roanoke Valley
to adopt specific intersections.
On behalf of the Members of Council, the Mayor expressed appreciation to
Carilion Health Systems for its support of the Elm Avenue/I-581 Interchange project.
Without objection by Council, the Mayor advised that the report would be
received and filed.
HOUSING/AUTHORITY-GRANTS-COMMUNITY PLANNING-BUDGET: Frank E.
Baratta, Grants Monitor, presented a briefing on a proposed policy for using the
City's Housing and Urban Development (HUD) funds, which represents
approximately $3 million in Community Development Block Grant funds received by
the City each year from the U. S. Department of Housing and Urban Development.
He explained that the briefing was prepared in response to a discussion by Council
5
during 1997-98 budget study in which Council Members were of the opinion that
there should be a uniform process for allocating HUD funds. He advised that no
action will be requested of Council today; however, at some time in the future,
following receipt of comments and concerns by Council and the public, a
recommendation will be submitted to Council for consideration.
Mr. Baratta reviewed policies of Virginia localities such as Danville, Newport
News, and Prince William County, as well as Portland, Oregon, and Cleveland, Ohio.
He explained that the policy under consideration by the City retains certain current
policies and some of the same funding categories, i.e., housing, human services,
neighborhood, economic development, homeless, etc. He stated that the same
budget committee structure will be used which reflects the above funding
categories, proposals will continue to be required from offices within City
Government as well as proposals from community organizations, and the City will
continue to be open to off cycle proposals where there is a proven community need
that cannot wait until the next funding cycle. He stated that proposed significant
changes relate to establishing an advisory role for the project review committee,
unsolicited proposals from community agencies at different times of the year and
off of the regular cycle will be ruled out; and a maximum of three years funding will
be imposed for human service type programs such as child care and educational
programs where funding is competitive. He explained that because there are
significant changes, a phase-in approach will be recommended which will allow for
public review and comment, specifically with respect to a $5,000.00 threshold which
is proposed to be applied to new programs and the three year funding limit. He
advised that public comments will be obtained by the fall of 1998 and a
recommendation will be submitted to Council prior to the 1999-2000 budget cycle.
He stated that funds apportioned to the City are decreasing, therefore, City staff
must research new sources of revenue. He advised that for the 1998-99 fiscal year,
the City will receive a total of $4.1 million, and the $3 million figure previously
referred to represents new funds from HUD which have been on a decreasing trend
for the past four to five years.
In concluding, Mr. Baratta advised that the proposed policy is a workable
approach to dealing with HUD funds, the policy builds upon current practice, the
policy provides for a phased-in approach to major changes while allowing public
input, and the policy is adaptable to certain initiatives currently in place.
Vice-Mayor advised that it was brought to her attention that there may be
Intermodal Surface Transportation Efficiency Act (ISTEA) funds that could be used
for restoration of historic structures, and suggested that City staff investigate the
matter as a possible source of revenue.
6
Without objection by Council, the Mayor advised that the report would be
received and filed.
At 1:35 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Monday, January 5, 1998, the regular meeting of City Council
reconvened in the Roanoke City Council Chamber, fourth floor, Municipal Building,
215 Church Avenue, S. W., City of Roanoke, with the following Council Members in
attendance, Mayor Bowers presiding.
PRESENT: Council Members Carroll E. Swain, James O. Trout, William
White, Sr., Linda F. Wyatt, C. Nelson Harris, John H. Parrott and
Mayor David A. Bowers ................................................................................... 7.
ABSENT: None ..................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; Wilburn C. Dibling, Jr.,
City Attorney; James D. Grisso, Director of Finance; and Mary F. Parker, City Clerk.
The reconvened meeting was opened with a prayer by Mayor Bowers.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called attention to four requests for Executive Session to discuss
specific legal matters requiring the provision of legal advice by
counsel, being the negotiation of a possible amendment to the
Roanoke Valley Resource Authority's Member Use Agreement and
related documents; specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions of a contract
in negotiation concerning the use of the Roanoke Civic Center; a matter
of impending litigation, specifically a lawsuit brought against two City
employees; and personnel matters with regard to vacancies on various
authorities, boards, commissions and committees appointed by the
Council.
7
ACTION:
ACTION:
COMMITTEES-COUNCIL: A communication from Mayor David A.
Bowers requesting that Council convene in Executive Session to
discuss personnel matters relating to vacancies on various authorities,
boards, commissions and committees appointed by the Council,
pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended,
was before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the Mayor
to convene in Executive Session to discuss personnel matters relating
to vacancies on various authorities, boards, commissions and
committees appointed by the Council, pursuant to Section 2.1-344
(A)(1), Code of Virginia (1950), as amended. The motion was seconded
by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
CITY MANAGER-ROANOKE VALLEY RESOURCE AUTHORITY-
COUNCIL: A report of the City Manager requesting that Council
convene in Executive Session to discuss specific legal matters
requiring the provision of legal advice by counsel, being the
negotiation of a possible amendment to the Roanoke Valley Resource
Authority's Member Use Agreement and related documents, pursuant
to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was
before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the
negotiation of a possible amendment to the Roanoke Valley Resource
Authority's Member Use Agreement and related documents, pursuant
to Section 2.1-344 (A)(7), Code of Virginia (1950), as amended. The
motion was seconded by Mr. Swain and adopted by the following vote:
8
ACTION:
ACTION:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
CITY MANAGER-ROANOKE CiViC CENTER-COUNCIL: A report
of the City Manager requesting that Council convene in Executive
Session to discuss specific legal matters requiring the provision of
legal advice by counsel, being the terms and conditions of a contract
in negotiation regarding use of the Roanoke Civic Center, pursuant to
Section 2.1-344 (A)(7), Code of Virginia (1950), as amended, was before
the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to convene in Executive Session to discuss specific legal
matters requiring the provision of legal advice by counsel, being the
terms and conditions of a contract in negotiation regarding use of the
Roanoke Civic Center, pursuant to Section 2.1-344 (A)(7), Code of
Virginia (1950), as amended. The motion was seconded by Mr. Swain
and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
CITY ATTORNEY-CITY EMPLOYEES-COUNCIL: A report of the
City Attorney requesting that Council convene in Executive Session to
discuss and consider a matter of pending litigation, specifically a
lawsuit brought against two City employees, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Attorney to convene in Executive Session to discuss and consider a
matter of pending litigation, specifically a lawsuit brought against two
9
City employees, pursuant to Section 2.1-344 (A)(7), Code of Virginia
(1950), as amended. The motion was seconded by Mr. Swain and
adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
MUNICIPAL AUDITOR-COMMITTEES-AUDIT COMMITTEE:
Minutes of a meeting of the Audit Committee of Roanoke City Council
which was held on Monday, December 1, 1997, were before the body.
The Audit Committee considered the following items:
KPMG Peat Marwick June 30, 1997 Reports:
City of Roanoke Letter of Recommendation
on Procedures and Controls
City of Roanoke Report to the Audit
Committee
City of Roanoke Pension Plan Letter to the
Pension Committee
City of Roanoke Comparative Report
Transmittal Form
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the Minutes be received and filed. The
motion was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
10
COMMUNITY PLANNING-VIRGINIA TRANSPORTATION MUSEUM-
GRANTS-GREENWAY SYSTEM: A report of the City Manager advising
that the Intermodal Surface Transportation Efficiency Act (ISTEA) was
signed into Federal law in December 1991, representing a new vision
for transportation in America; ISTEA provided for $155 billion to be
spent nationwide to rebuild and redirect surface transportation from
1992 - 1997; the intent of ISTEA was to move out of the interstate
highway age and to encourage states and localities to make
transportation decisions that make communities more livable,
economically sound, and economically efficient; and ISTEA legislation
placed the power of decision making with state and local governments,
was before Council.
The City Manager further advised that the Intermodal Surface
Transportation Efficiency Act required state departments for
transportation to set aside a minimum of ten per cent of their Surface
Transportation Program (STP) allocation each year to be used for ten
specific types of "enhancement" activities that enhance the physical
environment; in Virginia, the minimum ten per cent figure equaled $7.5
million in enhancement funds annually; and while all funds under the
current program have been allocated, the Virginia Department of
Transportation (VDOT) is accepting applications with the expectation
of reauthorization.
ACTION:
It was explained that enhancement projects may be initiated by
any group or individual and must be formally endorsed by Council prior
to being submitted to VDOT; two applications received by the City will
be submitted to Council on January 20, 1998, which applicants are the
Virginia Museum of Transportation for enhancements to its facility and
the Fifth Planning District Commission for Lick Run Greenway funding.
The City Manager requested that a public hearing be advertised
for Tuesday, January 20, 1998, at 7:00 p.m., or as soon thereafter as the
matter may be heard to provide citizen input into the selection of
projects to be recommended to the State for funding under ISTEA
legislation.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that Council concur in the request of the City
Manager to hold a public hearing on Tuesday, January 20, 1998, at 7:00
p.m. The motion was seconded by Mr. Swain and adopted by the
following vote:
11
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
BUDGET: A report of the City Manager requesting that Council
approve the following schedule of activities, dates and times (including
two special meetings of Council), in order to finalize all arrangements
necessary to move forward with the 1998-99 budget study process, was
before the body.
April 20, 1998 -
Public presentation of fiscal year 1998-99
recommended budget, and update to the
Consolidated Plan (Grants budget) to City
Council by City Manager.
April 20, 1998 -
Advertisement of public hearings on
recommended budget, tax rates and
Consolidated Plan update appear in
newspapers.
April 27, 1998 -
Public Hearings on recommended budget,
tax rates and update to the Consolidated
Plan.
** Requires Special Meeting of City Council
May 6 - 8, 1998- City Council budget study work sessions
May 11, 1998
- City Council adopts General Fund, School
Fund and Proprietary Fund budgets,
approves an annual appropriation
ordinance and adopts the update to the
Consolidated Plan.
** Requires Special Meeting of City Council
(For full text, see report on file in the City Clerk's Office.)
12
ACTION:
ACTION:
Mr. White moved that Council concur in the report of the City
Manager. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP: A
communication from Louis E. Ellis tendering his resignation as a
member of the Roanoke Neighborhood Partnership Steering
Committee, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
HUMAN DEVELOPMENT-ROANOKE NEIGHBORHOOD
PARTNERSHIP-OATHS OF OFFICE-COMMITTEES: The following
reports of qualification were before Council:
Bernice F. Jones as a member of the Advisory Board of
Human Development for a term ending November 30,
2001; and
Allen L. Clark, William E. Skeen, and Lular R. Lucky for
terms ending November 30, 2000, and Ronald H. Miller for
a term ending November 30, 1998, as members of the
Roanoke Neighborhood Partnership Steering Committee.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
13
ACTION:
ACTION:
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Swain, White, Wyatt, Harris, Parrott and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Council Member Trout was out of the Council Chamber.)
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS:
APPALACHIAN POWER COMPANY: Terry L. McMahan, District
Manager - Roanoke, American Electric Power, appeared before Council
and requested adoption of a proposed resolution in support of the
Wyoming-Cloverdale 765 kV transmission project.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White offered the following resolution:
(#33690-010598) A RESOLUTION expressing the support of the
City of Roanoke, Virginia, for American Electric Power's Wyoming-
Cloverdale 765 kV transmission line project.
(For full text of Resolution, see Resolution Book No. 60, page 332.)
Mr. White moved the adoption of Resolution No. 33690-010598.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PETITIONS AND COMMUNICATIONS: None.
14
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
CMERP-BUDGET-PARKS AND RECREATION-EQUIPMENT: The
City Manager submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has identified the
need to replace a street sweeper in the Parks and Grounds Department,
and the unit proposed to be replaced is an older unit which is
expensive to repair and has extensive downtime; whereupon, the City
Manager recommended that Council concur in the following actions:
Authorize the purchase of one new tricycle type street
sweeper from Virginia Public Works Equipment Company,
at a total cost of $81,471.00;
Appropriate $81,471.00 from General Fund Current Year
Capital Maintenance and Equipment Replacement
Program to Transfer to Fleet Management Fund Account
No. 001-004-9310-9506;
Increase revenue estimate by $81,471.00 in Fleet
Management Transfer from General Fund Account No.
017-020-1234-0951 and appropriate $81,471.00 to Fleet
Management Fund Vehicular Equipment Account No. 017-
052-2642-9010; and
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33691-010598) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 334.)
15
ACTION:
Mr. Trout moved the adoption of Ordinance No. 33691-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#33692-010598) A RESOLUTION accepting a bid made to the City
for furnishing and delivering one new Tricycle Type Street Sweeper;
and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 60, page 335.)
Mr. Trout moved the adoption of Resolution No. 33692-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Council Member Swain requested information on the average age
of those vehicles which are proposed to be replaced.
BUDGET-CMERP-EQUIPMENT: The City Manager submitted a
written report advising that the Capital Maintenance and Equipment
Replacement Program has identified the need to replace
11 intermediate-class administrative automobiles, two full-size
administrative automobiles, and one extended cab four-wheel drive
pickup truck; whereupon, the City Manager recommended that Council
concur in the following actions:
Authorize the purchase of automobiles and a pickup truck
as follows:
11 new intermediate class 4-door sedans
from Berglund Chevrolet, Inc., at a total cost
of $156,502.28;
16
ACTION:
One new full size 4-door sedan from Magic
City Motor Corporation, at a total cost of
$19,779.00;
One new 1/2 ton extended cab 4-wheel drive
pickup truck from Berglund Ford-Pontiac-
Mazda, Inc., at a total cost of $20,221.90.
Reject all other bids received by the City;
Appropriate $196,503.00 from General Fund Current Year
Capital Maintenance and Equipment Replacement
Program to Transfer to Fleet Management Fund Account
No. 001-004-9310-9506; and
Increase revenue estimate by $196,503.00 in Fleet
Management Transfer from General Fund Account No.
017-020-1234-0951 and appropriate $196,503.00 to Fleet
Management Fund Vehicular Equipment Account No. 017-
052-2642-9010.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33693-010598) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Fleet Management Fund
Appropriations, and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 336.)
Mr. Trout moved the adoption of Ordinance No. 33693-010598.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris
and Parrott ................................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers abstained from voting.)
17
ACTION:
Mr. Trout offered the following resolution:
(#33694-010598) A RESOLUTION accepting bids made to the City
for furnishing and delivering certain vehicular equipment; and rejecting
all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 60, page 337.)
Mr. Trout moved the adc~tion of Resolution No. 33694-010598.
The motion was seconded by Mr. Parrott and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris
and Parrott ................................................................................ 6.
NAYS: None ........................................................................ 0.
(Mayor Bowers abstained from voting.)
HEALTH DEPARTMENT: The City Manager submitted a written
report advising that the Health Laws of Virginia, Chapter 1, Article 5,
Section 32.1-31, "Operation of local health department under contract
with Board: district health department," states (in part):
"A governing body of a city may enter into a contract with
the Board for the operation of the local health department
in such city. The contract between the City and the board
shall specify the services to be provided in addition to the
services required by law and shall contain other provision
as the Board and the governing body may agree upon."
It was further advised that a local commitment statement was used in
previous years to certify that Council appropriated a given amount for
the support of the Roanoke City Health Department.
The City Manager explained that a contract and services
checklist was completed last year per instructions received by the
State Health Department from Dr. Robert Stroube, Deputy
Commissioner for Community Health Services, dated September 27,
1988; the contract has an automatic year-to-year renewal; the amount
of funds dedicated to the contract for each fiscal year is negotiated and
agreed to by an amendment; a contract between the Commonwealth of
Virginia and the City of Roanoke is necessary for proper billing to
18
ACTION:
localities for health and environmental services; the local match
amount of $917,477.00 (40.36 per cent of total cooperative budget) was
included in the fiscal year 1997-98 resource allocation plan adopted by
Council on May 12, 1997; and the 1997-98 Health Department budget is
based on approved funding as follows:
State $1,355,757.00
Local Match $ 917,477.00
The City Manager recommended that he, or his designee, be
authorized to execute an amendment to the contract, in a form to be
approved by the City Attorney, with the State Health Department as
provided for in the Health Laws of Virginia.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33695-010598) A RESOLUTION authorizing the City Manager or
his designee to enter into an amendment to the contract with the
Virginia Department of Health relating to the operation of the local
Health Department, upon certain terms and conditions.
(For full text of Resolution, see Resolution Book No. 60, page 338.)
Mr. Trout moved the adoption of Resolution No. 33695-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Council Member Swain requested information on the nature of
services provided under the category, "Special Clinic Services".
BUDGET-HUMAN DEVELOPMENT: The City Manager submitted
a written report advising that the City of Roanoke, in conjunction with
Roanoke County and Botetourt County, applied for and received a
regional grant of $87,061.00 to assist recipients of Temporary
Assistance to Needy Families (TANF), which recipients have no
transportation to jobs located where public transportation is available
19
or accessible during the shift work; Roanoke City has agreed to serve
as recipient of the funds, with administration of the grant being shared
with Roanoke County and Botetourt County since Roanoke City has the
largest number of potential users of the grant.
It was further advised that recipients of Temporary Assistance to
Needy Families will receive up to three months, renewable up to six
months, of specialized transportation to jobs located outside of public
transportation capabilities; specialized transportation will be purchased
from private transportation companies such as, but not limited to
RADAR or cab companies; and case managers will work with recipients
during the period of eligibility to assist recipients with developing their
own plans of transportation.
The City Manager recommended that Council concur in the
following actions:
Accept a grant of $87,061.00 for transportation needs of
Temporary Assistance to Needy Families recipients
located in Roanoke City, Roanoke County and Botetourt
County to assist in the goal of achieving self sufficiency;
Establish a revenue estimate of $87,061.00 in Welfare
Reform - Transportation Account No. 001-020-1234-0968;
and
ACTION:
Appropriate $87,061.00 in Employment Services Account
No. 001-054-5316-3142, Transportation Costs.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33696-010598) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 339.)
Mr. Trout moved the adoption of Ordinance No. 33696-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
2O
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ O.
Mr. Trout offered the following resolution:
(#33697-010598) A RESOLUTION authorizing acceptance of a
grant from the Commonwealth of Virginia Department of Social
Services to provide for transportation needs of recipients of Temporary
Assistance to Needy Families ("TANF") in Roanoke City, Roanoke
County and Botetourt County; and authorizing execution of the
necessary documents.
(For full text of Resolution, see Resolution Book No. 60, page 340.)
Mr. Trout moved the adoption of Resolution No. 33697-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
CITY ATTORNEY:
TELEPHONE COMPANIES-LICENSES: The City Attorney
submitted a written report advising that Council authorized a
Temporary Nonexclusive Revocable License Agreement (License
Agreement) with KMC Telecom of Virginia, Inc. (KMC), pursuant to
Ordinance No. 33199-121696, adopted on December 16, 1996, for
construction, maintenance and operation of telecommunications
facilities in certain areas of the City's rights-of-way; pursuant to
Ordinance No. 33199-121696, the City entered into a License Agreement
with KMC, dated January 7, 1997; in light of certain legislative issues
that arose during the 1997 General Assembly and legislation that was
passed by the General Assembly, KMC requested a one-year extension
of its License Agreement with the City; and Council authorized
extension of the Agreement, pursuant to Ordinance No. 33567-092297,
adopted on September 22, 1997, which one-year extension agreement
was dated October 2, 1997.
21
ACTION:
It was further advised that KMC Telecom of Virginia, Inc.,
has contacted the City and advised that their original route diagram,
Exhibit I attached to the License Agreement, needs to be revised; KMC
also requested that it be allowed to use such other public ways within
the City as it may request, subject to such requests being approved by
the City Engineer and also subject to such requests being in
compliance with other provisions of the Agreement, with all other
provisions of the Agreement, including the section on compensation,
to remain in force; KMC has indicated that starting construction of its
network is anticipated to begin in mid to late February of 1998, but the
amendment to the Agreement is needed in order to have appropriate
flexibility in where it may locate its telecommunications facilities
without the need of returning to Council each time it needs to extend its
facilities or adjust the location of its facilities if different than indicated
on the revised diagram; and in view of provisions of the Agreement that
compensation for use of the City's public ways will be deferred until the
City adopts a Telecommunications Regulatory Ordinance and/or
License/Franchise Agreement once the City has further guidance from
the General Assembly, no reason exists not to allow the amendment
requested by KMC.
The City Attorney and the City Manager recommended adoption
of an appropriate measure authorizing the City Manager to execute an
appropriate amendment to the Agreement with KMC Telecom of
Virginia, Inc., as set forth above.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33698) AN ORDINANCE authorizing the City Manager to
execute on behalf of the City an Amendment to the Temporary
Nonexclusive Revocable License Agreement dated January 7, 1997,
with KMC Telecom of Virginia, Inc. (KMC).
(For full text of Ordinance, see Ordinance Book No. 60, page 343.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
22
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
DIRECTOR OF FINANCE:
ACTION:
DIRECTOR OF FINANCE-AUDITS/FINANCIAL REPORTS: The
Director of Finance submitted the Financial Report for the City of
Roanoke for the month of November 1997.
(For full text, see Financial Report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the
financial report would be received and filed.
Mr. White called attention to the successful football athletic
programs at both William Fleming High School and Patrick Henry High
School, and recognizing that athletic funds and funds for athletic
banquets and awards are limited, he requested that the City Manager
contact the Superintendent of Schools to determine if the City can
provide financial assistance to recognize student achievements.
BONDS/BOND ISSUES-CAPITAL IMPROVEMENTS PROGRAM:
The Director of Finance submitted a written report advising that
Moody's, Fitch and Standard & Poor's reaffirmed a "AA" bond rating on
the City's general obligation bonds; eight bids were received on
Wednesday, December 17, 1997, related to the bond sale; based on
the overall true interest cost of $4.6089%, the total bonds issued
equals $58,685,000.00 (new bonds $13,010,000.00, and refunding bonds
$45,675,000,00); total interest cost savings on the bonds called equals
$2,363,772.00, which has a net present value of $2,078,484.00; interest
cost savings begins in fiscal year 1998 and occurs through 2014; and
interest cost savings by debt type is as follows:
Gross Savings Net Present Value Savings
General Debt
Water Debt
$1,240,005.00
1,123,767.00
$1,118,155.00
960,329.00
Total $2,363,772.00 $2,078,484.00
23
ACTION:
It was further advised that closing on the bond issue is
anticipated to take place on January 15, 1998.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
The Mayor requested that Council be provided with copy of the
summary of opinions of bond rating agencies.
FEE COMPENDIUM: The Director of Finance submitted a written
report advising that the Department of Finance has updated the City's
Revenue Compendium through fiscal year 1997 to provide historical
information on the sources of City General Fund revenues and School
Fund revenues; a description of each revenue, explaining the origin
and condition of funding, is included under the "Basis and Current
Rate" portion of the Revenue Compendium; and the Revenue
Compendium provides a detailed trend analysis of General Fund and
School Fund revenue sources that finance the operations of Roanoke
City Government and serves as a resource to be used to familiarize the
City with individual revenue sources and the fiscal capacity of the City.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the report
would be received and filed.
REPORTS OF COMMITTEES:
HOTEL ROANOKE CONFERENCE CENTER-COMMUNITY
PLANNING: The Mayor advised that a request had been made to
withdraw a report of the City Planning Commission with regard to
renaming the Market Square Walkway the Arthur S. Owens Walkway.
BUDGET-TRAFFIC: Council Member John H. Parrott,
Chairperson, Bid Committee, presented a written report on behalf of the
Committee, in connection with bids received by the City for
construction of traffic signals at the intersections of Colonial Avenue
and McNeil Drive, S. W., and Hershberger Road and Westside
Boulevard, N. W., and advised that traffic signal plans and
specifications have been completed for the intersections of Colonial
Avenue and McNeil Drive, S. W., and Hershberger Road and Westside
24
ACTION:
Boulevard, N. W.; Virginia Western Community College has committed
up to $100,000.00 toward design and installation of the signal at the
Colonial Avenue and McNeil Drive intersection; and signalization of the
intersection of Hershberger Road and Westside Boulevard is to be
funded from proceeds of the Public Improvement Bonds Series 1996-
Streets Account No. 008-052-9701-9191.
The Bid Committee recommended that Council approve the
following actions:
Authorize the City Manager to execute a unit price
contract, in a form to be approved by the City Attorney,
with S. R. Draper Paving Co., in the amount of $256,739.66
and 180 calendar days to complete the project, with a
project contingency of $25,673.00, for a total cost of
$282,416.66;
Transfer $193,914.00 from Public Improvement Bonds
Series 1996 - Streets, Account No. 008-052-9701-9191,
to an account to be established by the Director of Finance
entitled, "Traffic Signals - Colonial & McNeil/Hershberger
& Westside"; and
Transfer $88,498.00 from Traffic Signals - Install New
Signals, Account No. 008-052-9561-9007, to Traffic
Signals - Colonial & McNeil/Hershberger & Westside.
The City Manager submitted a written report concurring in the
recommendation of the Bid Committee.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Parrott offered the following emergency budget ordinance:
(#33699-010598) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Capital Projects Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 341.)
Mr. Parrott moved the adoption of Ordinance No. 33699-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
25
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Parrott offered the following emergency ordinance:
(#33700-010598) AN ORDINANCE accepting the bid of S. R.
Draper Paving Co., for the construction of traffic signals, upon certain
terms and conditions, and awarding a contract therefor; authorizing the
proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 342.)
Mr. Parrott moved the adoption of Ordinance No. 33700-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
ZONING: Ordinance No. 33686 rezoning a tract of land described
as 3.628-acres, Acreage Tract, Persinger Road, 1147 Persinger Road,
S. W., being a portion of Official Tax No. 1260214, from RS-2,
Residential Single Family District, to RM-2, Residential Multifamily,
Medium Density District, subject to proffers contained in the Third
Amended Petition filed in the Office of the City Clerk on December 15,
1997, subject to any changes required by the City during site plan
review, having previously been before the Council for its first reading
on Monday, December 15, 1997, read and adopted on its first reading
and laid over, was again before the body, Mr. Trout offering the
following for its second reading and final adoption:
26
ACTION:
(#33686-010598) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 126, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 328.)
Mr. Trout moved the adoption of Ordinance No. 33686-010598.
The motion was seconded by Mr. White and adopted by the following
vote:
ACTION:
AYES: Council Members Swain, Trout, White, Wyatt and
Mayor Bowers .......................................................... ~ ................. 5.
NAYS: Council Members Harris and Parrott .......................... 2.
ZONING: Ordinance No. 33687 rezoning New Lot 2, Blocks 12
and 14, Map of Laurel Terrace, located at 639 Liberty Road, N. E., and
designated as Official Tax No. 3131003, from HM, Heavy Manufacturing
District, to LM, Light Manufacturing District, subject to proffers
contained in a Petition filed in the Office of the City Clerk on October 9,
1997, having previously been before the Council for its first reading on
Monday, December 15, 1997, read and adopted on its first reading and
laid over, was again before the body, Mr. Trout offering the following for
its second reading and final adoption:
(#33687-010598) AN ORDINANCE to amend §36.1-3, Code of the
City of Roanoke (1979), as amended, and Sheet No. 313, Sectional 1976
Zone Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
(For full text of Ordinance, see Ordinance Book No. 60, page 329.)
Mr. Trout moved the adoption of Ordinance No. 33687-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
27
ACTION:
ZONING: Ordinance No. 33688 amending the proffered conditions
for rezoning of a tract of land located at the north end of Griffin Road,
S. W., adjacent to the east side of Franklin Road, U. S. Route 220,
identified as Official Tax No. 5480712, which property was previously
conditionally rezoned pursuant to Ordinance No. 32867-040196,
adopted on April 1, 1996, and the original proffered conditions were
amended pursuant to Ordinance No. 33355-050597, adopted on May 5,
1997, which amendment will reflect changes in proffered conditions as
shown in the Second Amended Petition to Change Proffers filed in the
City Clerk's Office on November 10, 1997, and as set forth in a report of
the City Planning Commission dated December 15, 1997, having
previously been before the Council for its first reading on Monday,
December 15, 1997, read and adopted on its first reading and laid over,
was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#33688-010598) AN ORDINANCE to amend §§36.1-3 and 36.1-4,
Code of the City of Roanoke (1979), as amended, and Sheet No. 548,
Sectional 1976 Zone Map, City of Roanoke, in order to amend certain
conditions presently binding upon certain property previously
conditionally zoned C-2, General Commercial District.
(For full text of Ordinance, see Ordinance Book No. 60, page 330.)
Mr. Trout moved the adoption of Ordinance No. 33688-010598.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Swain, Trout, White, Wyatt, Harris,
Parrott and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
TRAFFIC: Vice-Mayor Wyatt inquired as to the projected date for
the traffic signal installation on Westside Blvd. and Hershberger Road,
N. W.; whereupon, the Director of Public Works advised that the traffic
signal will be installed prior to the beginning of the 1998 school year.
28
PUBLIC WORKS: Council Member Swain commended the City
Administration on a report summarizing the status of various City
construction projects.
SNOW REMOVAL: Council Member Harris commended City staff
on recent snow removal efforts.
ROANOKE CiViC CENTER: Vice-Mayor Wyatt requested that
temporary facilities be provided at the Roanoke Civic Center pending
installation of permanent diaper changing stations in the restroom
areas.
ACTION:
TRAFFIC-STREETS AND ALLEYS: Council Member Trout
requested that the matter of aesthetic enhancements to Liberty Road
from Orange Avenue to Williamson Road be referred to the City
Manager for study, report and recommendation to Council.
SIGNS/BILLBOARDS/AWNINGS-REFUSE COLLECTION: Council
Member Swain spoke in support of installation of appropriate signage
at strategic locations in the City setting forth the penalty for violating
the City's lifter control laws.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 3:25 p.m., the Mayor declared the meeting in recess.
At 6:25 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Members Trout and Harris.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Swain moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Parrott and adopted by the following vote:
29
ACTION:
ACTION:
AYES: Council Members Swain, White, Wyatt, Parrott and
Mayor Bowers ............................................................................. 5.
NAYS: None ........................................................................ 0.
(Council Members Trout and Harris were absent.)
COMMITTEES-HUMAN DEVELOPMENT: The Mayor advised that
there is a vacancy on the Human Services Committee created by the
resignation of Stanley R. Hale, and called for nominations to fill the
vacancy.
Mr. Swain placed in nomination the name of Evelyn F. Board.
There being no further nominations, Ms. Board was appointed
as a member of the Human Services Committee, for a term ending
June 30, 1998, by the following vote:
FOR MS. BOARD: Council Members Swain, White, Wyatt, Parrott
and Mayor Bowers ....................................................................... 5.
(Council Members Trout and Harris were absent.)
OATHS OF OFFICE-COMMITTEES-COMMUNITY PLANNING: The
Mayor advised that there is a vacancy on the City Planning Commission
created by the resignation of Cedric Malone, and called for nominations
to fill the vacancy.
Mr. White placed in nomination the name of Alfred T. Dowe, Jr.
There being no further nominations, Mr. Dowe was appointed as
a member of the City Planning Commission, for a term ending
December 31, 2000, by the following vote:
FOR MR. DOWE: Council Members Swain, White, Wyatt, Parrott
and Mayor Bowers ....................................................................... 5.
(Council Members Trout and Harris were absent.)
30
OATHS OF OFFICE-COMMITTEES-ROANOKE NEIGHBORHOOD
PARTNERSHIP: The Mayor advised that the terms of office of Martin D.
Jeffrey, Viola N. Campbell and Barbara N. Duerk as members of the
Roanoke Neighborhood Partnership Steering Committee expired on
November 30, 1997, and called for nominations to fill the vacancies.
Mr. White placed in nomination the name of Martin D. Jeffrey.
Ms. Wyatt placed in nomination the names of Viola N. Campbell
and Barbara N. Duerk.
ACTION:
There being no further nominations, Martin D. Jeffrey and
Viola N. Campbell were reappointed for terms ending November 30,
2000, and Barbara N. Duerk was reappointed for a term ending
November 30, 1998, as members of the Roanoke Neighborhood
Partnership Steering Committee by the following vote:
FOR MS. CAMPBELL, MS. DUERK AND MR. JEFFREY: Council
Members Swain, White, Wyatt, Parrott and Mayor Bowers ............... 5.
(Council Members Trout and Harris were absent.)
Inasmuch as Ms. Campbell is not a resident of the City of
Roanoke, Ms. Wyatt moved that the City residency requirement be
waived in this instance. The motion was seconded by Mr. Swain and
adopted.
OATHS OF OFFICE-COMMITTEES-BLUE RIDGE COMMUNITY
SERVICES: The Mayor advised that the term of office of Ann J. Francis
as a City Representative to the Blue Ridge Community Services Board
of Directors expired on December 31, 1997, and called for nominations
to fill the vacancy.
Ms. Wyatt placed in nomination the name of Ann J. Francis.
There being no further nominations, Ms. Francis was reappointed
as a City representative to the Blue Ridge Community Services Board
of Directors, for a term ending December 31, 2000, by the following
vote:
31
ACTION:
ACTION:
ACTION:
FOR MS. FRANCIS: Council Members Swain, White, Wyatt,
Parrott and Mayor Bowers ............................................................ 5.
(Council Members Trout and Harris were absent.)
OATHS OF OFFICE-COMMITTEES-COURT COMMUNITY
CORRECTIONS POLICY BOARD: The Mayor advised that the term of
office of William H. Cleaveland as a City representative to the Court
Community Corrections Program Policy Board expired on
December 31, 1997, and called for nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of William H.
Cleaveland.
There being no further nominations, Mr. Cleaveland was
reappointed as a City representative to the Court Community
Corrections Program Policy Board, for a term ending December 31,
2000, by the following vote:
FOR MR. CLEAVELAND: Council Members Swain, White, Wyatt,
Parrott and Mayor Bowers ............................................................ 5.
(Council Members Trout and Harris were absent.)
OATHS OF OFFICE-COMMITTEES-ROANOKE VALLEY
RESOURCE AUTHORITY: The Mayor advised that the term of office of
Kit B. Kiser as a City representative to the Roanoke Valley Resource
Authority expired on December 31, 1997, and called for nominations to
fill the vacancy.
Ms. Wyatt placed in nomination the name of Kit B. Kiser.
There being no further nominations, Mr. Kiser was reappointed
as a City representative to the Roanoke Valley Resource Authority, for
a term ending December 31, 2000, by the following vote:
FOR MR. KISER: Council Members Swain, White, Wyatt, Parrott
and Mayor Bowers ....................................................................... 5.
(Council Members Trout and Harris were absent.)
32
OATHS OF OFFICE-COMMITTEES-ZONING: The Mayor advised
that the term of office of Louise C. Williams as a member of the Board
of Zoning Appeals expired on December 31, 1997, and called for
nominations to fill the vacancy.
Ms. Wyatt placed in nomination the name of Louise C. Williams.
There being no further nominations, Ms. Williams was
reappointed as a member of the Board of Zoning Appeals, for a term
ending December 31, 2000, by the following vote:
ACTION: FOR MS. WILLIAMS: Council Members Swain, White, Wyatt,
Parrott and Mayor Bowers ............................................................ 5.
(Council Members Trout and Harris were absent.)
There being no further business, the Mayor declared the meeting adjourned
at 6:30 p.m.
APPROVED
ATTEST:
Mary F. Parker
City Clerk
David A. Bowers
Mayor
33
REGULAR WEEKLY SESSION ...... ROANOKE CITY COUNCIL
January20,1998
12:15 p.m.
The Council of the City of Roanoke met in regular session in the City Council
Chamber, fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, on Tuesday, January 20, 1998, at 12:15 p.m., the regular meeting hour,
with Mayor David A. Bowers presiding, pursuant to Rule 1, Re~jular Meetin~ls, of
Section 2-15, Rules of Procedure, Code of the City of Roanoke (1979), as amended.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, John H. Parrott, Carroll E. Swain and Mayor David A. Bowers .................. 6.
ABSENT: Council Member C. Nelson Harris ............................................ 1.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Sandra H. Eakin, Deputy City Clerk.
At 12:17 p.m., the Mayor declared the meeting in recess.
At 12:21 p.m., the meeting reconvened in the Emergency Operations Center
Conference Room, Room 159, Municipal Building South, 215 Church Avenue, S. W.,
Roanoke, Virginia, with Mayor Bowers presiding, and all Members of the Council in
attendance, with the exception of Council Member Harris.
PARKS AND RECREATION-CITY MANAGER-SNOW REMOVAL: The City
Manager recognized William F. Clark, Director of Public Works, for presentation of
a briefing with regard to the City of Roanoke's snow and ice emergency
preparedness. Mr. Clark advised that compared with the winter of 1995-96, the City
now has the following equipment:
E~_ui_~ment 1995-96 1997-98
Single axle truck
with spreader/plow
19 22
Single axle trucks
with plow only
15 16
Double axle with plow 5
5
Double axle trUck with
spreader/plow 0
4x4 pick-up reversible
snow plows 11
One ton trucks with
spreaders and plows 0
Front end loaders 4
Motor Graders 3
Sidewalk snow blowers 0
Skid steer loaders, for
2
14
4
5
3
5
clearing sidewalks, etc. 0 1
*Three additional snow plows, plow hitches and spreaders have been bid
and are now on order
ACTION:
It was further advised that snow routes are established according to priority;
City crews try to minimize plowing in the downtown area due to the lack of places
to dump snow in downtown; residents are invited to park on even-numbered sides
of narrow residential streets in order to assist with the snow removal process; and
the approximate cost for the City's most recent snow removal efforts on
December 29, 1997, was $140,000.00, including equipment, supplies and labor.
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
CITY MANAGER-JUVENILE CORRECTIONAL FACILITIES: The City Manager
presented a briefing with regard to the Roanoke City Juvenile Detention Home, and
recognized representatives from the Department of Juvenile Justice and Hayes,
Seay, Mattern & Mattern. The following topics were outlined:
Present conditions of the facility, and recent certification by the
Department of Juvenile Justice
2. Projected construction costs for a City expanded bed proposal
Regional alternatives to the ownership and operation of the Juvenile
Detention Home
2
ACTION:
Code intent regarding multi-jurisdictional facilities and priority funding
Projected construction costs for a regional facility
Time frame/schedule and joint resolution relating to a regional facility
Without objection by Council, the Mayor advised that the briefing would be
received and filed.
At 12:55 p.m., the Mayor declared the meeting in recess until 2:00 p.m.
At 2:00 p.m., on Tuesday, January 20, 1998, the regular meeting of City
Council reconvened in the Roanoke City Council Chamber, fourth floor, Municipal
Building, 215 Church Avenue, S. W., City of Roanoke, with the following Council
Members in attendance, .Mayor Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr., Linda F.
Wyatt, C. Nelson Harris, John H. Parrott, Carroll E. Swain and Mayor
David A. Bowers ........................................................................................... 7.
ABSENT: None .................................................................................... 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D. Ritchie, Sr.,
Assistant City Manager; Wilburn C. Dibling, Jr., City Attorney; James D. Grisso,
Director of Finance; and Sandra H. Eakin, Deputy City Clerk.
The reconvened meeting was opened with a prayer by The Reverend Barry G.
Lawson, Pastor, Valley View Wesleyan Church.
The Pledge of Allegiance to the Flag of the United States of America was led
by Mayor Bowers.
PRESENTATIONS:
PROCLAMATIONS-BUSES-ACTS OF ACKNOWLEDGEMENT:
Mayor Bowers presented a Proclamation declaring Tuesday,
January 20, 1998, Valley Metro Appreciation Day in the City of Roanoke
and presented City logo pins to several Valley Metro employees in
recognition of their achievements during the 9th Annual Virginia Transit
Roadeo held on July 26 and 27, 1997, in Norfolk, Virginia.
(For full text, see Proclamation on file in the City Clerk's Office.)
3
ACTION:
ACTION:
CONSENT AGENDA
The Mayor advised that all matters listed under the Consent
Agenda were considered to be routine by the Members of Council and
would be enacted by one motion in the form, or forms, listed on the
Consent Agenda, and if discussion was desired, that item would be
removed from the Consent Agenda and considered separately. He
called specific attention to a request for an Executive Session for the
purpose of discussing and considering a matter of pending litigation,
specifically a lawsuit brought against the City.
MINUTES: Minutes of the regular meetings of Council held on
Monday, October 6, 1997, and Wednesday, October 22, 1997; and the
special meeting with the Roanoke County Board of Supervisors on
Tuesday, October 28, 1997, were before the body.
(For full text, see Minutes on file in the City Clerk's Office.)
Mr. White moved that the reading of the Minutes be dispensed
with and that the Minutes be approved as recorded. The motion was
seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-CITY GOVERNMENT: A communication from Mayor
David A. Bowers congratulating the Members of Council and the City
Administration for their effort in maintaining the solid fiscal
performance of the City of Roanoke's municipal government, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
4
ACTION:
ACTION:
ZONING-STATE HIGHWAYS-CITY MANAGER: A report of the City
Manager advising that the Virginia Department of Transportation has
announced that a series of public participation meetings will be held in
the Martinsville area, Rocky Mount, and Roanoke concerning the
location of Interstate 73; and the meeting to be held in Roanoke will
take place in the Clarion Hotel (formerly Sheraton Inn) on Thursday,
January 22, from 3:00 p.m. until 7:00 p.m., and encouraging the
Members of Council to consider attending the meeting, was before the
body.
(For full text, see report on file in the City Clerk's Office.)
Mr. White moved that the report be received and filed. The motion
was seconded by Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMITTEES-ROANOKE ARTS COMMISSION: A communication
from Lucy L. Hazlegrove tendering her resignation as a member of the
Roanoke Arts Commission, effective immediately, was before Council.
(For full text, see communication on file in the City Clerk's Office.)
Mr. White moved that the communication be received and filed,
and that the resignation be accepted. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
COMMUNITY PLANNING-HOUSING/AUTHORITY-BUILDINGS/
BUILDING DEPARTMENT-ROANOKE VALLEY RESOURCE AUTHORITY-
OATHS OF OFFICE-COMMITTEES: The following reports of
qualification were before Council:
Alfred T. Dowe, Jr., as a member of the City Planning
Commission for a term ending December 31, 2000;
Ben J. Fink as a Commissioner of the City of Roanoke
Redevelopment and Housing Authority for a term ending
August 31, 2001;
Grady P. Gregory, Jr., as a member of the Building Code
Appeals Board, Volume II (Building Maintenance Division),
for a term ending November 10, 2001; and
Kit B. Kiser as a City Representative to the Roanoke Valley
Resource Authority for a term ending December 31, 2000.
(See Oaths or Affirmations of Office on file in the City Clerk's Office.)
ACTION:
Mr. White moved that the reports of qualification be received and
filed. The motion was seconded by Mr. Swain and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
PUBLIC WORKS-COUNCIL: A report of the City Attorney
requesting that Council convene in Executive Session for the purpose
of discussing and considering a matter of pending litigation,
specifically a lawsuit brought against the City, pursuant to Section 2.1-
344 (A)(7), Code of Virginia (1950), as amended, was before the body.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Mr. White moved that Council concur in the request of the City
Attorney to convene in Executive Session for the purpose of
discussing and considering a matter of pending litigation, specifically
a lawsuit brought against the City, pursuant to Section 2.1-344 (A)(7),
Code of Virginia (1950), as amended. The motion was seconded by
Mr. Swain and adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
6
ACTION:
REGULAR AGENDA
HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
PETITIONS AND COMMUNICATIONS:
COUNCIL-NEIGHBORHOOD ORGANIZATIONS: A communication
from Council Member C. Nelson Harris advising that as Council's
liaison to the Roanoke Neighborhood Partnership Steering Committee,
he would like to propose that each spring and fall, Members of
Council and Administrative staff participate in neighborhood tours,
which could be coordinated with individual civic leagues,
neighborhood associations, and the Roanoke Neighborhood
Partnership; and the purpose of the tour program would be to provide
Members of Council with a better opportunity to listen to citizens and
become more knowledgeable of neighborhood needs and goals, was
before the body.
(For full text, see communication on file in the City Clerk's Office.)
Mr. Harris moved for "favorable comment" on the request. The
motion was seconded by Mr. Parrott and unanimously adopted.
BUDGET-SCHOOLS-EQUIPMENT: A communication from the
Roanoke City School Board requesting appropriation of funds to the
following school accounts, was before Council.
Grant No. 6824 - $300.00 for the Arts Incentive Program to
help strengthen the arts program at Westside Elementary
Magnet School and to encourage innovative arts programs
at the school, which new grant program will be funded by
Federal funds.
Grant No. 6956 - $110,151.00 for the Roanoke Adolescent
Health Partnership to provide for medical services to the
Roanoke City Schools in conjunction with the City of
Roanoke Health Department and Carilion Health Systems,
which continuing program will be reimbursed by
donations from Carilion Health Services and the
Adolescent Health Partnership.
7
Grant No. 6973 - $39,861.00 for the Technology Literacy
Challenge Program to develop individual competencies
and training in instructional technology to 220 teachers in
grades K-2 in order to improve the academic and
technological achievement of the district's primary
students, which new grant program will be funded by
Federal funds.
ACTION:
The School Board further requests the appropriation of
$53,921.00 in proceeds from the 1997-98 Capital Maintenance and
Equipment Replacement Fund to provide for facility equipment, middle
school football equipment, and band instrument replacement.
A report of the Director of Finance recommending that Council
concur in the request of the School Board, advising that the
appropriation of $53,921.00 is the fourth appropriation of the School
Board's fiscal year 1997 Capital Maintenance and Equipment
Replacement Program funding of $1,877,074.00, leaving an
unappropriated balance of $772,401.00, was also before the body.
(For full text, see communication and report on file in the City Clerk's
Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33701-012098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 School and General Fund Appropriations, and
providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 344.)
Mr. Trout moved the adoption of Ordinance No. 33701-012098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Harris, Parrott, Swain and
Mayor Bowers ............................................................................. 6.
NAYS: None ........................................................................ 0.
(Vice-Mayor Wyatt abstained from voting.)
8
REPORTS OF OFFICERS:
CITY MANAGER:
BRIEFINGS: None.
ITEMS RECOMMENDED FOR ACTION:
BUDGET-ROANOKE CIVIC CENTER-EQUIPMENT: The City
Manager submitted a written report advising that the Capital
Maintenance and Equipment Replacement Program has identified the
need to purchase an ice protection cover for the Roanoke Civic Center,
which will allow the ice arena to be covered to provide for other events
without having to remove and/or replace the ice; whereupon, the City
Manager recommended that Council concur in the following actions:
Authorize the purchase of an ice protection cover for the
Roanoke Civic Center from Public Assembly Equipment
Co., at a total cost of $85,000.00;
Appropriate $85,000.00 from General Fund Current Year
Capital Maintenance and Equipment Replacement
Program to Civic Center Account No. 005-056-2108-9015;
and
Reject all other bids received by the City.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33702-012098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 General and Civic Center Fund Appropriations,
and providing for an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 346.)
9
ACTION:
Mr. Trout moved the adoption of Ordinance No. 33702-012098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#33703-012098) A RESOLUTION accepting a bid made to the City
for furnishing and delivering an ice protection cover for the Roanoke
Civic Center; and rejecting all other bids made to the City.
(For full text of Resolution, see Resolution Book No. 60, page 348.)
Mr. Trout moved the adoption of Resolution No. 33703-012098.
The motion was seconded by Mr. Swain and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
BUDGET-CAPITAL IMPROVEMENTS PROGRAM-WATER
RESOURCES: The City Manager submitted a written report advising
that new water services, hydrants and lines are constructed in
response to the demands of new development in accordance with
established City policy and to correct areas having water supply
problems; demand for new services, hydrants, and water lines created
by significantly greater residential, commercial and industrial
construction has exceeded budget expenditure estimates; revenue
received, to date, for new services has exceeded the budget estimate;
and a major new water line construction for private development (e.g.
Nursing Home/Pheasant Ridge) and system improvements (e.g. Van
Winkle 8-inch water line to replace Southern Hills Well System) have
resulted in an over-expenditure, to date, of $120,000.00.
It was further advised that Water Fund Account No. 002-056-2178-
9025, New Services, Hydrants and Water Lines, was initially budgeted
at $260,000.00 for fiscal year 1998; as of November 30, 1997, fiscal year
10
1998 annualized expenditures are expected to total $560,000.00, an
excess of $300,000.00 over the amount initially budgeted; annualized
revenues are expected to total $550,000.00, an excess of $250,000.00
over the amount of the current revenue estimate; revenue and expense
estimates should be adjusted to reflect the actual results expected in
fiscal year 1998; and funds may be appropriated from retained earnings
to the extent additional revenues anticipated will not cover expense
estimates.
The City Manager recommended that Council concur in the
following actions:
Increase the revenue estimate by $250,000.00 in Water
Fund connection charges Account No. 002-020-1234-0909;
Increase the appropriation by $300,000.00 in Water Fund
Account No. 002-056-2178-9025, New Services, Hydrants
and Lines; and
Authorize the appropriation of $50,000.00 from Water Fund
previous years retained earnings to fund expense
increases not covered by additional fiscal year 1998
revenues.
ACTION:
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout offered the following emergency budget ordinance:
(#33704-012098) AN ORDINANCE to amend and reordain certain
sections of the 1997-98 Water Fund Appropriations, and providing for
an emergency.
(For full text of Ordinance, see Ordinance Book No. 60, page 348.)
Mr. Trout moved the adoption of Ordinance No. 33704-012098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ O.
11
POLICE DEPARTMENT: The City Manager submitted a written
report advising that Council reviewed and revised parking ticket fines
in 1981; it is the citizens' perception that no free parking exists in
downtown Roanoke; on-street parking spaces in the downtown area
total 1,187, with 422 of these spaces being restricted use or in no-
parking zones; available on-street parking spaces in downtown
Roanoke during normal business hours total 765; turnover of the
parking spaces is limited due to the Iow parking ticket fine, contributing
to fewer customers and lower sales for downtown businesses; parking
tickets were issued for 34,454 infractions of parking regulations during
calendar year 1996 in the downtown area, 59 per cent of which were for
overtime parking and meter violations; interest in parking control by
the City of Roanoke and Downtown Roanoke, Incorporated, is to ensure
that adequate road space exists for the safe and expeditious movement
of vehicular traffic and for the fair and equitable rotation of on-street
parking spaces; and time-limited parking ensures use by the maximum
number of people as space is made available.
It was further advised that the current fine of $5.00 for overtime
parking and meter violations is the lowest among Virginia localities
surveyed, and does not deter parking violations because an occasional
ticket may be more cost effective than monthly parking rates; Section
46.2-1242 of the Code of Virginia (1950), as amended, requires a
minimum fine of $100.00 for handicapped parking violations; the City's
current fine for handicapped parking violations is $50.00; 700 monthly
parking spaces are now available in downtown, consisting of 600
spaces in parking structures and 100 on surface lots; the economic
value of each parking space for downtown Roanoke businesses,
according to information provided by Downtown Roanoke,
Incorporated, is estimated to be $200.00 per day, per space; Downtown
Roanoke, Inc., supports a fine increase for reasons of deterrence and
space rotation; Virginia Western Community College supports a fine
increase inasmuch as current fines do not deter repeat violators; and
the Roanoke City Fire Department supports a fine increase for fire
hydrant parking violations for safety reasons and to ensure that
hydrants are accessible.
The City Manager recommended that Council concur in the
following actions:
12
ACTION:
Increase certain parking ticket fines to be effective
March 1, 1998, in order to allow time for public
dissemination of information about the increase and for
printing new tickets; and
Authorize an amendment to Section 20-89, Code of the
City of Roanoke (1979), as amended, as to fine amounts.
(For full text, see report on file in the City Clerk's Office.)
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33705) AN ORDINANCE amending and reordaining §20-89,
Penalties for unlawful parkin?, of the Code of the City of Roanoke
(1979), as amended, the amended section to provide for the increase of
certain penalties for unlawful parking within the City of Roanoke; and
providing for an effective date.
(For full text of Ordinance, see Ordinance Book No. 60, page 362.)
The motion was seconded by Mr. Harris and adopted by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
ZONING-SIDEWALK/CURB AND GUTTER: The City Manager
submitted a written report advising that at the regular meeting of
Council on November 17, 1997, Council Members expressed concern
with regard to safety issues in connection with the request of Home
Depot, U.S.A., Inc., that 32.68 acres of land, more or less, identified as
Official Tax Nos. 6440117 - 6440119, inclusive, be rezoned from RM-2,
Residential Multi-family, Medium Density District, RS-3, Residential
Single-family District, and C-2, General Commercial District,
respectively, to C-2, General Commercial District, subject to certain
conditions proffered by the petitioner, and inquired if plans exist to
extend the sidewalk on Hershberger Road, N. W., from Cove Road
13
toward Peters Creek Road and likewise on Cove Road, N. W., from
Lafayette Boulevard toward Peters Creek Road; and a preliminary
update was presented to Council on December 15, 1997, at which time
Council requested a status report within thirty days.
It was further advised that representatives of Home Depot,
U.S.A., Inc., submitted a comprehensive site development to the City in
December 1997, which indicated that their goal is to begin construction
by spring of 1998; the development plan included new sidewalk
adjacent to their property along both FerncliffAvenue and Cove Road;
Hershberger Road sidewalk currently exists adjacent to the site; the
projections for traffic generated by the new Home Depot store amount
to 4,000 vehicle trips per weekday (2,000 entering the site and 2,000
exiting the site); the 1994 traffic volume recorded on Hershberger Road
was 28,500 vehicles per day; distribution of traffic would cause an 8.4
per cent increase to Hershberger Road traffic volume, east of Ferncliff
Avenue, while a 4.8 per cent increase is expected to occur west of
Ferncliff Avenue; and future retail development is also planned at the
Home Depot site, which will add additional trips.
It was explained that pedestrian activity is not expected to
increase significantly since the nature of Home Depot's business is
building materials and lumber; a pedestrian study conducted on May 7,
1996, counted a total of 45 pedestrians that crossed Hershberger Road
at Ferncliff Avenue between the hours of 7:00 a.m. and 7:00 p.m.;
Roanoke City Schools have regulations concerning which students
must walk and which students receive bus service; and bus service is
typically provided to primary school students that live more than 1.5
miles from the school unless no sidewalks exist to accommodate their
walk to and from school; therefore, no students are required to walk
along Hershberger Road west of Cove Road.
It was pointed out that Hershberger Road pavement width
currently ranges from 22 to 25 feet with a variable width shoulder and/
or drainage ditch section up to ten feet in width; the Roanoke Valley
Area Long Range Transportation Plan (1995-2015) and the Roanoke
City Thoroughfare Plan include a proposal to widen Hershberger Road
from Cove Road to Peters Creek Road, which is expected to occur
within the next ten to 20 years; Council has not officially requested the
Virginia Department of Transportation to program the project at this
time due to higher priority roadway projects; Cove Road has no long-
range improvements planned at this time; providing a response to the
question of when and where sidewalks can be located on the two
14
ACTION:
roadways is difficult at this time for several reasons; issues such as the
future widening of either street, the lack of public right-of-way at
various locations on both streets, the possibility of including curb and
related drainage facilities, and the available of funding must first be
further evaluated; evaluating the need for the sidewalk will be
continued, and the same review system that is employed for rating new
sidewalk requests will be used; and results of the studies will be
reported to Council within the next few months.
(For full text, see report on file in the City Clerk's Office.)
Ms. Wyatt expressed concern with regard to students being
required to walk on sidewalks along Hershberger Road and Cove Road,
N. W., advising that it is a safety hazard and it is her opinion that safety
is a major factor and should take precedence over aesthetics.
Mr. White concurred in the remarks made by Ms. Wyatt, advising
that there are school children as well as residents of the nursing home
located on Lafayette Boulevard and Cove Road who walk along these
streets, and questioned why it is necessary to have commercial
development in a neighborhood before improvements can be made. He
stated that this issue should receive high priority inasmuch as it is a
safety issue.
Mr. Trout referred to information contained in the City Manager's
report regarding students not being required to walk along Hershberger
Road and questioned whose responsibility this is.
The City Manager advised that Council has made sidewalks, curb
and gutter a high priority; the administration looks to the school
system to tell them where the high priority areas are; that $4 million will
fund a great number of sidewalks; and the City administration will
continue to give this issue the attention it deserves.
The Director of Public Works advised that several departments
are involved in the evaluation of rating areas for sidewalk, curb and
gutter and the staff is continuing to evaluate this matter; however,
because it is a complicated matter, more time is needed to evaluate the
situation.
Without objection by Council, the Mayor advised that the report
would be received and filed.
15
CITY CLERK:
CITY CLERK-COMMITTEES-SCHOOLS: The City Clerk submitted
a written report advising that pursuant to Chapter 9, Education, of the
Code of the City of Roanoke (1979), as amended, establishing a
procedure for the election of School Board Trustees, the three year
terms of Harry F. Davis and Melinda J. Payne as Trustees of the
Roanoke City School Board will expire on June 30, 1998; Section 9-16
of the City Code provides that on or before February 15 of each year,
Council shall announce its intention to elect trustees of the Roanoke
City School Board for terms commencing July 1 through (1) public
announcement of such intention at two consecutive regular sessions
of the Council and (2) advertisement of such intention in a newspaper
of general circulation in the City twice a week for two consecutive
weeks; Section 9-17 of the City Code provides that applications must
be filed in the City Clerk's Office by March 10 of each year; application
forms will be available in the City Clerk's Office and may be obtained
between the hours of 8:00 a.m., and 5:00 p.m., Monday through Friday;
and information describing the duties and responsibilities of School
Board Trustees will also be available.
(For full text, see report on file in the City Clerk's Office.)
ACTION:
Without objection by Council, the Mayor advised that the report
would be received and filed.
REPORTS OF COMMITTEES: None.
UNFINISHED BUSINESS: None.
INTRODUCTION AND CONSIDERATION OF ORDINANCES AND
RESOLUTIONS:
TELEPHONE COMPANIES-LICENSES: Ordinance No. 33698
authorizing an amendment to the License Agreement dated January 7,
1997, between the City and KMC Telecom of Virginia, Inc., authorizing
KMC to substitute a revised route diagram to the License Agreement
and to further authorize KMC to use such other public ways within the
City as it may request, subject to those requests being approved by the
City Manager or his designee and that such requests be in compliance
with the other provisions of the License Agreement, with the other
terms of the License Agreement to remain the same, the form of such
Amendment to be approved by the City Attorney, all as more
16
ACTION:
particularly set forth in the report to Council dated January 5, 1998,
having previously been before the Council for its first reading on
Monday, January 6, 1998, read and adopted on its first reading and laid
over, was again before the body, Mr. Trout offering the following for its
second reading and final adoption:
(#33698-012098) AN ORDINANCE authorizing the City Manager
to execute on behalf of the City an Amendment to the Temporary
Nonexclusive Revocable License Agreement dated January 7, 1997,
with KMC Telecom of Virginia, Inc. (KMC).
(For full text of Ordinance, see Ordinance Book No. 60, page 343.)
Mr. Trout moved the adoption of Ordinance No. 33698-012098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
MOTIONS AND MISCELLANEOUS BUSINESS:
INQUIRIES AND/OR COMMENTS BY THE MAYOR AND MEMBERS
OF COUNCIL:
CITY INFORMATION SYSTEMS: Council Member Parrott referred
to a communication from the City Manager with regard to the City's
efforts in addressing the issue of reprogramming the City's computers
to recognize the year 2000. He commended the City Manager and City
staff for their foresight in planning ahead to address this issue.
The Mayor requested that the information be placed on the
Internet and published in the "CityPage" in The Roanoke Times.
SIDEWALK/CURB AND GUTTER-PARKS AND RECREATION-
PUBLIC WORKS: Council Member Swain stated that he has heard
favorable comments from citizens with regard to the City's clean up
efforts in the areas of sidewalks, curb and gutter and junk cars;
17
however, he expressed concern with regard to safety hazards due to
the existence of dilapidated garages in the City, especially in older
neighborhoods. He requested that the City Administration review its
current system and work to develop a plan to deal with these safety
hazards.
PARKS AND RECREATION-REFUSE COLLECTION-PUBLIC
WORKS: Council Member White inquired as to when automated refuse
collection will be implemented in the next area of the City; whereupon,
the Director of Public Works advised that the goal is to have the entire
City on the automated refuse collection system by April 1998, and it is
anticipated that the remainder of City residents will receive recycling
containers by the end of the current calendar year.
BUDGET-CONVENTION AND VISITORS BUREAU: The Mayor'
read a communication from David L. Kjolhede, Executive Director of
The Roanoke Valley Convention and Visitors Bureau, formally
requesting funding in the amount of $525,000.00 for fiscal year 1998-99.
The Mayor recommended that the request for funding be referred
to 1998-99 Budget Study.
Mr. Trout moved that the request of the Roanoke Valley
Convention and Visitors Bureau for funding be referred to 1998-99
budget study. The motion was seconded by Mr. Swain.
Mr. White expressed concern with regard to the way this matter
was handled and questioned why the letter was addressed to the Office
of Management and Budget, and stated the need to be fair to other
organizations who are requesting funding.
Ms. Wyatt stated that it would seem to her the more tourism the
Convention and Visitors Bureau brings into the City the better; and
requested that the City Manager bring a report to Council as to the
potential of increased tourism when looking at this matter.
Mr. White moved that all requests received by the City for
funding be sent by the City Manager to be read aloud at City Council
meetings. The motion failed for lack of a second.
18
Mr. Harris moved that the Mayor call for the question on the
motion made by Mr. Trout, seconded by Mr. Swain. The motion to call
for the question was seconded by Mr. Parrott and lost by the following
vote:
AYES: Council Members Trout, Harris, Parrott and Swain ...... -4.
NAYS: Council Members White and Wyatt and Mayor Bower .... 3.
At 3:35 p.m., the Mayor declared the meeting in recess.
At 3:39 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
ACTION:
The motion offered by Mr. Trout, seconded by Mr. Swain, to refer
the request of the Roanoke Valley Convention and Visitors Bureau to
1998-99 budget study was adopted by the following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS:
None ......................................................................... O.
OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: None.
At 3:44 p.m., the Mayor declared the meeting in recess.
At 4:04 p.m., the meeting reconvened in the Council Chamber,
with Mayor Bowers presiding, and all Members of the Council in
attendance.
COUNCIL: With respect to the Executive Session just concluded,
Mr. Harris moved that each Member of City Council certify to the best
of his or her knowledge that: (1) only public business matters lawfully
exempted from open meeting requirements under the Virginia Freedom
of Information Act; and (2) only such public business matters as were
identified in any motion by which any Executive Session was convened
were heard, discussed or considered by City Council. The motion was
seconded by Mr. Swain and adopted by the following vote:
19
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
At 4:05 p.m., the Mayor declared the meeting in recess until 7:00
p.m.
On Tuesday, January 20, 1998, at 7:00 p.m., the Roanoke City
Council reconvened in regular session in the City Council Chamber,
fourth floor, Municipal Building, 215 Church Avenue, S. W., City of
Roanoke, with the following Council Members in attendance, Mayor
Bowers presiding.
PRESENT: Council Members James O. Trout, William White, Sr.,
Linda F. Wyatt, C. Nelson Harris, John H. Parrott, Carroll E. Swain and
Mayor David A. Bowers ............................................................... 7.
ABSENT: None .................................................................. 0.
OFFICERS PRESENT: W. Robert Herbert, City Manager; James D.
Ritchie, Sr., Assistant City Manager; Wilburn C. Dibling, Jr., City
Attorney; James D. Grisso, Director of Finance; and Sandra H. Eakin,
Deputy City Clerk.
The reconvened meeting was opened with a prayer by Mayor
Bowers.
The Pledge of Allegiance to the Flag of the United States of
America was led by Mayor Bowers.
PRESENTATIONS:
ACTS OF ACKNOWLEDGEMENT-CITIZEN OF THE YEAR: On
behalf of the City of Roanoke and Members of the Roanoke City
Council, the Mayor announced that Patricia N. Toney was selected by
the Members of Council to receive the City of Roanoke's 1997 Citizen
of the Year Award. Mr. Trout moved that Patricia N. Toney be
recognized as Roanoke City's 1997 Citizen of the Year. The motion was
seconded by Mr. Swain and unanimously adopted.
20
The Mayor presented Ms. Toney with a 1997 Citizen of the Year
Plaque and a Key to the City in recognition of her outstanding
achievements.
ACTION:
REPORTS OF COMMITTEES:
COMMITTEES-ROANOKE NEIGHBORHOOD PARTNERSHIP:
William E. Skeen, Chairperson, Roanoke Neighborhood Partnership
Steering Committee, Mr. William E. Skeen, Chair, Roanoke
Neighborhood Partnership Steering Committee, presented a report of
activities for the Neighborhood Partnership for 1995-1997. He advised
that in addition to continuing its ongoing programs, issues such as
rental inspections, code enforcement, zoning, crime prevention, and
solid waste management have been addressed; the neighborhood
leadership training program has expanded significantly based on
neighborhood needs, and meanwhile, ongoing programs such as mini-
grants, neighborhood development grants and Operation Paintbrush
continued to be highly effective and popular, though reduced funding
and regulations on how Community Development Block Grant funds
are used forced a reduction in some of these services; the
Neighborhood Partnership is committed to providing the
communication, technical assistance, training and advocacy that will
help neighborhoods, businesses, city government and non-profit
organizations work together to address major issues like landlord-
neighborhood relations, code enforcement and zoning, all with a
common goal to improve the quality of life in Roanoke's
neighborhoods; and during the last few years accelerated
improvements have been made, especially in inner-city neighborhoods,
and the coming years will take a renewed commitment by city
government, businesses, neighborhoods, and non-profit organizations.
(For full text, see report on file in the City Clerk's Office.)
Without objection by Council, the Mayor advised that the remarks
of Mr. Skeen would be received and filed.
PUBLIC HEARINGS:
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, January 20, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Robert C.
Brammer to amend the proffered conditions for rezoning of a tract of
21
ACTION:
land containing 5.44 acres, more or less, located at 2941 Peters Creek
Road, N. W., described as Official Tax No. 6410103, which rezoning was
previously approved by the Council of the City of Roanoke, pursuant
to Ordinance No. 32658-092595, adopted on September 25, 1995, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Friday, January 2, 1998, and Friday, January 9, 1998,
and in the Roanoke Tribune on Thursday, January 8, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
property was rezoned from RS-3 to C-2 and C-1 in July 1995, subject to
certain conditions; and the purpose of the rezoning at that time was to
permit the continued development of an office park with the flexibility
of retail sales on the Peters Creek Road frontage, was before Council.
The City Planning Commission recommended that Council
approve the change in rezoning conditions requested by the petitioner.
(For full text, see report on file in the City Clerk's Office.)
David C. Helscher, Attorney, appeared before Council in support
of the request of his client.
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33706) AN ORDINANCE to amend §§36.1-3 and 36.1-4, Code of
the City of Roanoke (1979), as amended, and Sheet No. 641, Sectional
1976 Zone Map, City of Roanoke, in order to amend certain proffered
conditions presently binding upon certain property previously
conditionally rezoned from RS-3, Residential, Single Family District, to
C-2, General Commercial District, and C-1, Office District.
(For full text of Ordinance, see Ordinance Book No. 60, page 356.)
The motion was seconded by Mr. Swain.
22
The Mayor inquired if there were persons present who would like
to address Council with regard to the request. There being none,
Ordinance No. 33706 was adopted, on its first reading, by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
ZONING: Pursuant to Resolution No. 25523 adopted by the
Council on Monday, April 6, 1981, the City Clerk having advertised a
public hearing for Tuesday, January 20, 1998, at 7:00 p.m., or as soon
thereafter as the matter may be heard, on the request of Michael S.
Sledd, representing Ruby G. Owens, that a tract of land containing 0.13
acre, more or less, described as Lots 25 and 26, Block 7, Map of Laurel
Terrace Corporation, Official Tax No. 3120713, more commonly known
as 2143 Byrd Avenue, N. E., be rezoned from LM, Light Manufacturing
District, to RM-1, Residential Multi-family, Low Density District, the
matter was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Wednesday, December 31, 1997, and Wednesday,
January 7, 1998, and in the Roanoke Tribune on Thursday, January 8,
1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Planning Commission advising that the
purpose of the request for rezoning is to place the residence and lot,
comprising 0.13 acres, more or less, into a zoning classification that is
consistent with its original intended use, was before Council.
The City Planning Commission recommended that Council
approve the request for rezoning, and advised that the rezoning would
place the subject property into a zone consistent with its intended and
original use.
(For full text, see report on file in the City Clerk's Office.)
Charles W. Boone, Agent for the petitioner, appeared before
Council in support of the request of his client.
23
Mr. Trout moved that the following ordinance be placed upon its
first reading:
(#33707) AN ORDINANCE to amend §36.1-3, Code of the City of
Roanoke (1979), as amended, and Sheet No. 312, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City.
(For full text of Ordinance, see Ordinance Book No. 60, page 357.)
The motion was seconded by Mr. Harris.
The Mayor inquired if there were persons present who would like
to address Council with regard to the request for rezoning. There being
none, Ordinance No. 33707 was adopted, on its first reading, by the
following vote:
AYES: Council Members Trout, White, Wyatt, Harris, Swain and
Mayor Bowers ............................................................................ 6.
NAYS: None ........................................................................ 0.
(Council Member Parrott abstained from voting.)
ZONING: The Mayor called attention to a public hearing which
was previously advertised on the request of Gary W. Scaggs that a tract
of land located at 2613 Oakland Boulevard, N. W., identified as Official
Tax No. 2150108, be rezoned from RS-3, Single Family Residential
District, to RM-2, Residential Multi Family Medium Density District,
subject to certain conditions proffered by the petitioner. He advised
that by communication under date of January 14, 1998, Edward A. Naif,
Attorney, representing the petitioner, requested that the matter be
deferred from consideration for an indefinite period of time.
ACTION:
Mr. Trout moved that Council concur in the request to defer
consideration of the matter for an indefinite period of time. The motion
was seconded by Mr. Swain and unanimously adopted.
BUDGET-ZONING-COMMUNITYPLANNING-GRANTS_GREENWAY
SYSTEM-FIFTH PLANNING DISTRICT COMMISSION: The City Clerk
having advertised a public hearing for Tuesday, January 20, 1998, at
7:00 p.m., or as soon thereafter as the matter may be heard, with regard
to consideration of previously received applications for Federal funds
expected to be re-authorized and made available through the
24
Intermodal Surface Transportation Efficiency Act (ISTEA) for
transportation enhancement projects in fiscal year 1998-99, the matter
was before the body.
Legal advertisement of the public hearing was published in The
Roanoke Times on Tuesday, January 6, 1998, and Tuesday, January 13,
1998, and in the Roanoke Tribune on Thursday, January 8, 1998.
(See publisher's affidavits on file in the City Clerk's Office.)
A report of the City Manager advising that the Intermodal Surface
Transportation Efficiency Act (ISTEA) was signed into Federal law in
December 1991, providing a new vision for transportation in America
and providing for $155 billion dollars to be spend nationwide to rebuild
and redirect surface transportation from 1992-1997; the intent of ISTEA
is to move the country out of the interstate highway age and to
encourage states and localities to make transportation decisions that
make communities more livable, environmentally sound, and
economically efficient; Federal transportation legislation places the
power of decision making with State and local governments; the
purpose is to allow increased flexibility and public input in how Federal
funds can be spent to solve local transportation problems; while the
legislation is up for re-authorization in the U. S. Congress, the Virginia
Department of Transportation has continued to offer the enhancement
program to the public under the assumption that the program will be
retained and funded; and ISTEA requires State Departments of
Transportation to set aside a minimum of ten per cent of their Surface
Transportation Program (STP) allocation each year to be used for
enhancement activities, was before Council.
It was further advised that two enhancement project applications
have been received and must be formally endorsed by Council and the
Metropolitan Planning Organization; project selection by the State will
use criteria listed in the Virginia Department of Transportation's
Enhancement Program brochure; the Commonwealth Transportation
Board approval of projects is expected to occur in June 1998;
resolutions adopted by Council that would endorse the two project
applications require, according to the Virginia Department of
Transportation, that the City agree to pay a minimum of 20 per cent of
the total cost for planning and design, right-of-way, and construction
25
of the project; if the City subsequently elects to cancel the project, the
City agrees to reimburse VDOT for the total amount of the costs
expended through the date of cancellation of a project; and project
funding descriptions are as follows:
Virginia Museum of Transportation - total project cost
estimated at $786,500.00. A total of $386,500.00 (49%) in
Federal ISTEA funding is sought with the remaining non-
Federal total of $400,000.00 (51%) provided by the
applicant with funds previously committed from the 1996
Bond Issue.
Fifth Planning District Commission - total project cost
estimated at $1,196,403.00. A total of $950,051.00 (80%) in
Federal ISTEA funding is sought with the remaining non-
Federal total of $246,352.00 (20%) provided by the
applicant in the form of property donation, in-kind
professional services for plant inventories, field surveys,
environmental assessments and landscape designs.
The City Manager recommended that Council approve
following actions:
Endorse project applications by separate resolutions.
Agree to pay 51 per cent and 20 per cent, respectively, of
total project costs and, if the City elects to cancel any
project, the City would reimburse the Virginia Department
of Transportation for the total amount of costs associated
with any work completed on either project through the
date of cancellation notice.
Authorize the City Manager to execute, on behalf of the
City, City/State Agreements for project administration,
subject to approval of project applications by VDOT.
Authorize the City Manager to execute, on behalf of the
City, legally binding agreements with each applicant,
subject to approval of each application by VDOT, requiring
applicants to be fully responsible for their matching funds
(51 per cent and 20 per cent, respectively), as well as all
other obligations undertaken by the City by virtue of the
City/State Agreementm
the
26
ACTION:
A report of the City Planning Commission endorsing the
abovedescribed project applications, was also before Council.
(For full text, see reports on file in the City Clerk's Office.)
Mr. Trout offered the following resolution:
(#33708-012098) A RESOLUTION requesting that the
Commonwealth Transportation Board establish a project for the
improvement of the Virginia Museum of Transportation.
(For full text of Resolution, see Resolution Book No. 60, page 349.)
Mr. Trout moved the adoption of Resolution No. 33708-012098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
ACTION:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
Mr. Trout offered the following resolution:
(#33709-012098) A RESOLUTION requesting that the
Commonwealth Transportation Board establish a project for the
Roanoke Valley Comprehensive Greenway System.
(For full text of Resolution, see Resolution Book No. 60, page 351.)
Mr. Trout moved the adoption of Resolution No. 33709-012098.
The motion was seconded by Mr. Harris and adopted by the following
vote:
AYES: Council Members Trout, White, Wyatt, Harris, Parrott,
Swain and Mayor Bowers .............................................................. 7.
NAYS: None ........................................................................ 0.
OTHER HEARING OF CITIZENS:
27
PARKS AND RECREATION-COMMUNITY PLANNING:
Ms. Perneller C. Wilson, 3045 Willow Road, N. W., appeared before
Council and requested Council's consideration in naming Orange
Avenue, N. W. and Eureka Park, in honor of the late Dr. Martin Luther
King, Jr.
ACTION:
Mr. Trout moved that the matter be referred to the City Planning
Commission for appropriate action. The motion was seconded by
Mr. Swain and unanimously adopted.
There being no further business, the Mayor declared the meeting adjourned
at 8:02 p.m.
ATTEST:
APPROVED
Sandra H. Eakin
Deputy City Clerk
David A. Bowers
Mayor
28
.~' ;' . ~.~,'~,,..~i
DAVID A. BOWERS
Mayor
CITY OF ROANOKE
OFFICE OF THE MAYOR
215 CHURCH AVENUE S.W. - ROOM 452
ROANOKE, VIRGINIA 24011-1594
TELEPHONE: (540) 853-2444
FAX: (540) 853-1145
April 6, 1998
The Honorable Vice-Mayor and
Members of Roanoke City Council
Roanoke, Virginia
Dear Members of Council:
I wish to request an Executive Session to discuss vacancies on various authorities, boards,
commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1),
Code of Virginia (1950), as amended.
Sincerely,
David A. Bowers
Mayor
DAB:se
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 1998
File #110-192
SANDRA H. EAKIN
Deputy City Clerk
Mr. M. R. Khan
718-A Mountain Avenue, S. E.
Roanoke, Virginia 24013
Dear Mr. Khan:
Your communication tendering your resignation as a member of the Roanoke Civic Center
Commission, effective immediately, was before the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 6, 1998.
On motion, duly seconded and adopted, your resignation was accepted and the
communication was received and filed.
The Members of City Council requested that I express sincere appreciation for your
willingness to serve the City of Roanoke as a member of the Roanoke Civic Center
Commission from April 15, 1996 to April 6, 1998. Please find enclosed a Certificate of
Appreciation and an aerialview photograph of the Roanoke Valley which was issued by the
Mayor on behalf of the Members of the Roanoke City Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
James W. Stephens, Chair, Roanoke Civic Center Commission, 2130 Deyerle
Road, S. W., Roanoke, Virginia 24018
james M. Evans, Manager, Roanoke Civic Center
Mr. M. R. Khan
April 6, 1998
Page 2
pc: Vivian D. Nelson, Secretary, Roanoke Civic Center Commission
M.R. Khan
718-A Mountain Ave., S.E.
Roanoke, VA 24013
RECEIVED
NA ( ! 1998
MAYOR'S OFFICE
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
March 6, 1998
Dear Mayor Bowers and Members of City Council:
I have the pleasure to inform you that I have been enjoying to
serve the Roanoke Civic Center Commission as its Member since the
day you have elected me. But due to other pressing needs it has
become difficult to attend the Commission meeting regularly. In
these circumstances I have decided to resign and make the position
available to some one for the great benefit of our community.
I shall therefore request you to please accept my resignation with
immediate effect.
I wish to express my thanks and appreciation to all of you.
Sincerely,
M. R. Khan
Member, Roanoke Civic Center Commission
cc: Chairman and Member, Civic Center Commission, Manager, James
Evan
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 1998
File #110-304
SANDRA H. EAKIN
Deputy City Clerk
Thomas M. Winn, III, Chair
Youth Services Citizen Board
2615 Cornwallis Avenue, S. E.
Roanoke, Virginia 24014
Dear Mr. Winn:
This is to advise you that on March 13, 1998, Gwendolyn J. Lawrence qualified as a
member of the Youth Services Citizen Board for a term ending May 31, 2000.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc:
Marion A. Vaughn-Howard, Youth Planner
Sandra H. Eakin, Deputy City Clerk
N:~..~LOI~AGENDAg~APR~.WI~O
t, Lc.~,~',:} FFF ?'
'98 I'I/~,R 13 All :19
Oath or Affirmation of Office
Commonwealth of Virginia, City of Roanoke, to-wit:
I, Gwendolyn J. Lawrence, do solemnly swear (or affirm) that I will support the
Constitution of the United States and the Constitution of the Commonwealth of Virginia,
and that I will faithfully and impartially discharge and perform all the duties incumbent upon
me as a member of the Youth Services Citizen Board for a term ending May 31, 2000,
according to the best of my ability. So help me God.
Subscribed and sworn to before me this
day of~1998.
ARTHUR B. CRUSH, III, CLERK
BY
, DEPUTY CLERK
H:~,OENDAOS~MAR2,WPD
Mary F. Parker, CMCIAAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1538
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 9, 1998
Sandra H. Eakin
Deputy City Clerk
File ;~60-429
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of a statement presented by Charles E. Wells, Jr., employee,
Roanoke City Fire-EMS Department, proposing the following changes to the City of
Roanoke Pension Plan, which statement was before the Council of the City of Roanoke
at a regular meeting which was held on Monday, April 6, 1998.
Increase the multiplier by .3% for a maximum of
69%.
A monthly supplement for health insurance as
recommended by the Pension Board.
3. Unreduced 50% survivor annuity to all City
employees.
Rule of 70/80 as recommended by the Pension
Board.
A pedod of two months for members of the ERS
to transfer to ESRS (June 15 - August 15, 1998).
H:~AGENO~I~N=RILe. 1
W. Robert Herbert
April 9, 1998
Page 2
On motion, duly seconded and unanimously adopted, the matter was referred to 1998-99
budget study.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc:
Mr. Charles E. Wells, Jr., 440 Rabbit Hill Lane, Rocky Mount, Virginia 24151
James D. Grisso, Director of Finance
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAG~Nr~ILS. 1
Roanoke
RECEIVED
CITY CLER~iS F
City Public Schools '98 I AR -2
Public Information Office * P.O. Box 13145, Roanoke, Virginia 24031
/ 11:36
February 26, 1998
Mrs. Mary Parker
Clerk to City Council
City Municipal Building
215 Church Avenue
Roanoke, VA 24011
Dear Mrs. Parker:
The Roanoke City Public Schools welcomes the opportunity to share instructional innovations and
highlights with City Council. The Superintendent requests that a presentation on the Arts, no longer than
10 minutes in length, be included as an agenda item for the 2:00 p.m. session of the City Council meeting
on Monday, April 6, 1998. It is our understanding, via Assistant City Manager James Ritchie, that the City
administration is interested in piloting such an instructional presentation as a possible standard item on the
Monday 2:00 p.m. Council meetings.
Mrs. Rita Bishop, Assistant Superintendent for Instruction and Learning Organizations, will make the
presentation. If agreed as part of the agenda, Mrs. Bishop will need an overhead projector and screen.
We look forward to this sharing opportunity with Council. If I may answer any additional questions,
please don't hesitate to call (2816).
Sincerely,
Lissy Runyon
Public Information Officer
/jl
CC:
Mr. James Ritchie
Dr. E. Wayne Harris
Mrs. Rita Bishop
Excellence in Education
West. side Eternem~.ry Magn~ Scho~! t'or ¥isuat and Performing Arts
Monday, April 6, 1998
W=stsid¢ First Grade Violinists
Lori/gnderson
Stephan Anderson
Julia Hill
Vemell Pullins
T.~. Thornhill
Abbe Toler, Instrumental Music Teacher, Westside
APR-05-1998 09~1! ~ ~.~ TOTAL P.OI
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 9, 1998
File ~6-237
8andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
At a regular meeting of the Council of the City of Roanoke which was held on Monday,
April 6, 1998, Mr. Mark S. Reynolds, 2555 Beverly Blvd., S. W., expressed concern with
regard to flooding of Mudlick Creek. The matter was referred to you for study and report
to Council.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
pc;
Mr. Mark S. Reynolds, 2555 Beverly Blvd., S. W., Roanoke, Virginia 24015
William F. Clark, Director, Public Works
N:tCKLOI~G ENDA~APf~L~. 1
}......
Roanoke, Virginia
April 6, 1998
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Please reserve space April 6, 1998, on Council's 2:00 p.m. agenda for a five minute
briefing concerning the Bicycle Patrol program.
Respectfully submitted,
City Manager
WRH/GCS/hw
cc: City Attomey
Director of Finance
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
April 6, 1998
RECEIYEr]
CITY ~'
'98 MAR30 P4:44
Dear Mayor Bowers and Members of Council:
SUBJECT: Status Briefing Regarding City Council's Visioning Process
Please reserve space on City Council's meeting agenda at 2:00 p.m. on Monday, April 6th,
1998 for a 15 minute briefing on the status of City Council's Visioning Process.
Respectfully Submitted,
W. Robert Herbert
City Manager
CC:
Mary F. Parker, City Clerk
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Office of the City Manager
March 31, 1998
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT: City Council Visioning Process - Progress Report
At City Council's Financial Planning Work Session on February 28~h, several members of
Council requested a report on the status of City Council's Visioning Process. In response to that
request, city staff have prepared the enclosed booklet entitled "Roanoke City Vision Progress
Report - March 1998", and I am pleased to forward it to you.
In my letter to you dated March 10~ concerning the visioning process, I indicated that city
staff have been focusing their efforts on three of the six tasks assigned by City Council in August
1997 to advance the visioning process. Those three tasks are:
1. Continue to condense and refine the visioning data, and identify priority issues;
2. Finish the work (new initiatives) already started on priority issues; and
o
Continue to integrate the visioning initiative within the business structure of city
government.
(Note: As part of this task, city departments are developing mission statements consistent
with City Council's Vision that will appear in the Adopted Fiscal Year 1998-99 Resource
Allocation Plan.)
This booklet documents the result of the first two tasks, presenting for the f~-~t time draft
"strategic issue" statements within each of the four vision categories (Effective Government,
Economy, Education, and Quality of Life), and strategic initiatives already underway that will
help to realize our vision.. Due to space limitations in preparing the printed document, the draft
strategic issue statements in the booklet have been shortened from their complete form, which
includes many more specific "sub-issues", or "strategic goals". I am attaching a copy of the full
version of the draft strategic issue statements for your review so that you may better understand
each issue in its full context.
Room 364 Municipal Building 215 Church Avenue, $.W. Roanoke, Virginia 24011-1591 (540) 981-2333 FAX (540) 224-3138
I recommend these draft strategic issues statements for consideration and adoption by
City Council so they can be merged with City Council's Vision statement to become the official
"guide to the future" for city government and our community. Once the issues are adopted by
Council, it is my intention to assign city staff as "strategic issue champions", with specific
responsibility for working with all stakeholders to develop and implement new strategies for
addressing the particular challenges of each issue. It is also my intention to, at the close of each
fiscal year, publish an annual performance report that will identify progress made. This new
work constitutes tasks 4, 5 and 6 detailed in my letter dated March 10th, which are as follows:
Engage citizens and the Leadership Team in developing measurable goals and objectives
for the issues;
5. Develop outcome benchmarks for the issues so that we can measure results; and
6. Communicate progress through an annual performance report.
I hope that this first progress report is responsive to your request, and is useful to you. I
have included a public briefing on this topic at City Council's regular meeting at 2:00 p.m. on
Monday, April 6~. After receiving the public briefing, I suggest that City Council refer
consideration of the draft strategic issue statements to Vice-Mayor Wyatt and Council Member
White for review with staff and report back to Council. If you have questions or concerns in
advance of the April 6th meeting, please do not hesitate to contact me or Barry Key in the Office
of Management and Budget.
Sincerely,
W. Robert Herbert
City Manager
Attachments
CC:
Mary F. Parker, City Clerk
Wilbum C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
ROANOKE CITY COUNCIL
VISION
Effective Government
Roanoke City government will be a leading force in shaping and achieving the future of our
community. We will be participatory, responsive, and efficient, valuing diverse community
involvement, public/private partnerships, and regional cooperation. Citizens will be
involved in the establishment of community priorities. Our facilitative government will
bring together all available resources to meet the challenges of the 21st century.
Effective Government Strategic Issues:
Improved Communications: Use a variety of communications techniques routinely to better
educate citizens about city services and the progress being made with the visioning process.
0
Particioator~ Government: Involve citizens on a regular basis in planning, decision.making,
and problem-solving efforts to increase participa~n and commitment.
Performance Inmrovement: Develop new strategies to enhance customer responsiveness,
financial performance, and service quality.
g.
it.
L
Become more responsive to citizen needs and requests for service.
Compare services to best practices in other public and private sector organizations to
determine potential areas for improvement.
Continue the visioning process by incorporating the city's vision in city government's
strategic business planning process.
Develop alternative strategies for providing adequate funding for necessary services
and capital improvements.
Examine innovative approaches for meeting community needs, such as public/private
Provide relevant training opportunities for employees.
Redesign work processes to improve performance.
Strive to be cost-competitive with the private sector and other local governments.
Utilize teclmoiogy as a tool to improve necessary services.
Rettional Coonerntion: Expand cooperative efforts with other local governtnents in our
reg~otl.
Implement cooperation plans currently approved or under development.
Develop new strategies for further cooperation, particularly within:
L Economic development;
ii. Human sergices; and
ill. Public safety.
Generate options for re.structuring local government and community service
organizations to deliver common services on a regional basis.
Research opportunities for sharing revenues, particularly related to new development.
ROANOKE CITY COUNCIL
VISION
Economy
Roanoke, with its vibrant downtown, will be a dynamic, diversified regional center of
commerce and tourism, competing effectively in the global economy. To enhance economic
opportunities, we will promote regional cooperation, nurture growth in existing business,
and recruit attractive new business and industry. Roanoke will be a destination for people
seeking a unique combination of scenic, cultural, and recreational attractions.
Economy Stratettle Issues:
1. Business Growth: Enhance efforts to nurture the growth of existing business and to attract
new business, with a special focus on small and minority business development.
2. Develovment Ovvortunitles: Make optimum use of available economic resources by re.
developing existing commercial and industrial areas and acquiring more developable land.
Downtown Development: Continue efforts to further develop downtown and its entrance
roadways, using the Outlook Downtown plan as a guide.
Hleher Pavin~ Jobs: Increase efforts to develop kigher paying jobs to Peep young adults here.
Tourism and Marhetine: Provide tourist attractions and amenities necessary to draw people to
Roanoke and encourage their retur~ and enltance efforts to market Roanoke as a destinatlo,~
Transvortation: Increase access to alternate modes of transportation (air, public
transportation, rail and roads) and parking.
ROANOKE CITY COUNCIL
VISION
Education
Roanoke will be a "learning" community, providing the necessary educational resources and
opportunities for all persons to develop to their maximum potentials. Through community
involvement and the latest technology, we will provide quality public education. We will
strengthen our cooperation with area colleges and universities and expand continuing
education to promote an environment of life.long learning.
Education Strategic Issues:
Community Involvement: Promote enhanced business, communi~ and parental involvement
in the success of the school system.
Facility Improvements and Utilization: Provide adequate financial support to continue public
school fncility improvements to foster a strong school system, and maximize utilization of
school facilities by the community.
totality Tenchin~: Secure adequate resources to attract, train and retain quality teachers, and
for curricula development, equipment, and infrastructure.
Student Performance: Develop alternative strategies to improve student performance and
reduce the drop-out rate.
Expand early childhood education opportunities in combination with parenting
education.
Expand the magnet school program.
Foster a positive learning environment and promote good cit~nship.
Provide enhanced technology resources at all public schools and libraries.
Red~ce class st~s.
WorlcforC~ Premtration and Training: Work with regional businesses, governments, higher
education institutions, and public school systems to enlumce st~tls of students and the
wor~orce to match the needs of employers.
Complete the Higher Education Center.
Integrate business and technology education in the public school curriculum to better
prepare students to choose a career path and enter the woricforce.
3
ROANOKE CITY COUNCIL
VISION
Quality of Life
Roanoke will be a community where every person and every family is important and respected.
We will be a community of stable, safe, healthy, caring, and friendly neighborhoods. We
will protect our natural environment and promote cultural, social, economic, and
recreational opportunities that encourage present and future generations to choose
Roanoke as their home.
Oual~ of Life Stratettic Issues:
Aovrectatlon for Diversity: Formulate a new effort to promote improved communication,
understanding and relationships among the many ethnic groups in our city.
2. Culture: Encourage the development of arts, cultural and educational organizations.
Increase exposure to the arts and cultural activities through the generation of
adequate community financial support for non.profit arts and cultural organizations.
Complete construction of the Jefferson Center Performance Hall.
Construct a new Main Library.
Delivery of Social Services: Develop innovative approaches for delivering social services to
our citizens, with a particular focus on the unique needs of our youth, during a time of
cultural, demographic, regulatory atal soclo.economtc changes.
Historic Preservation: Develop a comprehensive approach to preserving historical and
cultural asset~.
~: Develop a comprehensive housing policy designed to create the combination of
housing types and affordahility required by the community.
Reduce the amount of substandard housing.
Provide mom middle and upper lncotne housing, with specific atletWion given to the
downtown are&
Provide ineenaves for new construction and rehabilitation of housing structures.
Develop standards to insure that neighborhoods are not negatively affected by new
housing construction, or the conversion of single.family housing to multi.family
ROANOKE CITY COUNCIL
VISION
Natural Environment Protection: Protect and enhance our natural environment.
Protect the natural beauty of Mill Mountain through careful review and control of
further development.
Preserve the natural beauty of mountains, ridgelines and viewsheds through the use of
urban land trusts.
Enhance promotion of the positive environmental impact of recycling.
Construct a system of greenways and alternate transportation modes, such as
bikeways, sidewalks and walking trails.
Neighborhood Improvements: Stabilize, enhance, and protect the overall quality and livability
of our neighborhoods.
Provid~ more neighborhood infrastructure improvements, particularly curb and gutter,
sidewalks, storm drainage, and street lighting.
Be more attentive to neighborhood needs and provide consistent levels of service for all
neighborhoods.
Enhance public safety through au increased police presence in our neighborhoods and
stronger enforcement of exis~ laws and ordinances.
Foster appropriate commercial development to meet neighborhood needs.
Improve the appearance of our community.
L Clean up city streets and promote "no litter" campaigns.
ii. Remove junk cars and trash from all~s and neighborhoods.
iii. Enlumce the beautification program with more flowers and plants, especially
for entranceways to the city.
iv. Invoice the entire community in clean up efforts.
Recreation: Provide recreational facilities and programs thnt meet neighborhood and
community needs.
Enhance the quality of existing parks and recreation center facilities.
Research opportunities and develop strategies for providing new parks, recreation
centers, and specialized recreational facilities such as a golf course, sports stadiun~
and swimming poot(s~
Provide enhanced athletic/recreational programs and special events, especially for
fam~___n_es, youth and retirees.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMC/AAE
City Clerk
April 6, 1998
File f/60-217-270-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33761-040698, amending and reordaining certain
sections of the 1997-98 General and Capital Projects Fund Appropriations, providing for
appropriation of $632,500.00 from current year General Fund Capital Maintenance and
Equipment Replacement Program for various CMERP needs; and also appropriating
$623,000.00 from 1997 Bond proceeds. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, April
6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
N:~..,KL.OI~IAG ENDAgB~ApR6.WPD
James D. Grisso
April 6, 1998
Page 2
pc:
George C. Snead, Jr., Director, Public Safety
Glenn D. Radcliffe, Director, Human Development
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets, Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
The Honorable Sherman A. Holland, Commissioner of the Revenue
N:~CKLOI~,G ENI:~.WI~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of April, 1998.
No. 33761-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General and Capital Projects Fund Appropriations, be, and
the same are hereby, amended and reordained to read as follows, in part:
GeneralFund
Nondepartmental
Transfer to Other Funds (1) ................................
$58,889,241
58,167,227
Fund Balance
Reserved for CMERP - City (2) .............................. $ 2,785,065
Capital Projects Fund
Appropriations
Public Safety
Police Building Construction (3) .............................
$ 365,350
75,000
General Government
Commonwealth Building - Replace Windows (4) ................
Commonwealth Building - Paint Trim (5) .......................
Library - Replace Caulking (6) ...............................
Market Building - Renovations (7) ............................
Municipal South - Remodel Public Areas (8) ....................
Municipal South - Building Inspections Remodel (9) ..............
Church Street Garage - Rehabilitation (10) .....................
Civic Center - Reroofing (11 ) ................................
RCIT Infrastructure Extension (12) ...........................
$13,860 521
85 000
40 000
65 000
125.000
75 000
25 000
177 500
75 000
75.000
Recreation
Parks -Above Ground Tanks (13) ..........................
Gainsboro Library- Alterations (14) .........................
Streets & Bridges
Church Avenue - Streetscape (15) ..........................
Sanitation
Barnhart - Storm Drain (16) ................................
Windsor - Replace Well System (17) ........................
Bell Aire Circle - Drain Sump (18) ..........................
Blue Ridge Park- Channel Dredging (19) .....................
Community Rating System - Class 9 Maintenance (20) ..........
Hooker Furniture - Flap Gate (21) ...........................
Citywide Drainage Projects (22) ............................
Storm Water Model Maintenance (23) .......................
Capital Improvement Reserve
Public Improvement Bonds - Series 1997 (24-27) ...............
1) Transfers to
Other Funds
2) Reserved for
CMERP - City
3) Appropriated from
Bond Funds
4) Appropriated from
General Revenue
5) Appropriated from
General Revenue
6) Appropriated from
General Revenue
7) Appropriated from
General Revenue
8) Appropriated from
General Revenue
9) Appropriated from
General Revenue
10) Appropriated from
General Revenue
11 ) Appropriated from
Bond Funds
12) Appropriated from
Bond Funds
13) Appropriated from
General Revenue
14) Appropriated from
Bond Funds
(001-004-9310-9508)
(001-3323)
(008-052-9564-9001)
(008-052-9552-9003)
(008-052-9553-9003)
(008-052-9554-9003)
( 008-052-9555-9003 )
(008-052-9556-9003)
(008-052-9557-9003)
(008-052-9558-9003)
(008-052-9565-9001)
(008-052-9632-9001)
(008-052-9566-9003)
(008-052-9626-9001)
$ 632,500
(632,500)
75,000
85,000
40,000
65,000
125,000
75,000
25,O00
177,500
75,000
75,000
40,000
75,000
$ 1,023,375
40,000
75,000
$21,586,774
73,000
$ 1,406,427
38,000
53,000
45,000
50,600
10,000
13,800
14,600
25,000
$14,766,044
4,942,450
15)
16)
17)
18)
19)
20)
21)
22)
23)
24)
25)
26)
27)
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Appropriated from
Bond Funds
Storm Drains
Economic
Development
Buildings
Streets and
Sidewalks
(008-052-9567-9001)
(008-052-9568-9001 )
(008-052-9580-9001)
( 008-052 -9581-9001 )
(008-052-9582-9001)
(008-052-9583-9001)
(008-052-9584-9001)
(008-052-9585-9001 )
(008-052-9586-9001)
(008-052-9706-9176)
(008-052-9706-9178)
(008-052-9706-9183)
(008-052-9706-9191 )
$ 73,000
38,000
53,000
45,000
50,600
1 O, 000
13,800
14,600
25,000
(250,000)
(75,000)
(225,000)
(73,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
'98 tI, R31 8'17
April 6, 1998
Council Report No. 98-117
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject: FUND APPROPRIATIONS FOR VARIOUS
PROJECTS
CAPITAL AND
MAINTENANCE
II.
~ on the subject in chronological order is as follows:
Capital Maintenance and Equipment Replacement Program (CMERP) has identified
various project needs based on a report submitted to City Council on October 27,
1997.
The Capital Improvement Program (CIP), approved by City Council on July 21,
1997, has identified various project needs.
C. CMERP Dro!ects are identified in Attachment "A" to this report.
D. CIP projects are identified in Attachment "B" to this report.
E. Pro!ect descriptions are listed in Attachment "C" to this report.
City Manager, by authority designated by City Council, can approve
expenditures of funds up to $75,000 providing these funds have been
appropriated or transferred by Council to an operating account per ordinance
number 32306-121994.
Pro!ects, identified in Attachment "A" and Attachment "B", will be complete, I
in accordance with the procurement section of the Code of the City of Roanoke.
Current situation is as follows:
Ao
City Council is reouested to aDDro~)riate fund,*, to provide funding for the projects
listed on Attachment "A" and Attachment "B".
III.
Issues in order of importance are as follows:
A. Need
B. Funding
C. Timing
Honorable Mayor and Members of City Council
FUND APPROPRIATIONS FOR VARIOUS
CAPITAL PROJECTS
April 6, 1998
Page 2
IV.
l~ in order of feasibility are as follows:
City Council appropriate $632.500 to accounts to provide for the projects listed
Attachment "A" and $623,000 to accounts to provide for Droiects listed in Attachmen
1. Need for the requested projects have been justified as essential.
Funding is available in current year General Fund CMERP and 1997 Bond
Proceeds to provide for the requested projects.
Timing will allow the requested projects listed on Attachment "A" and
Attachment "B" to be completed in the most expedient manner.
B. City Council not ap~3roDriate funds to various accounts.
1. Need for the requested projects will not be addressed with this alternative.
Funding designated for the projects listed on Attachment "A" and Attachment
"B" would remain available.
Timing for the projects listed on Attachment "A" and Attachment "B" will be
delayed.
Recommendation is as follows:
City Council concur in alternative "A" and take the following specific actions:
Appropriate $632,500 from current year General Fund Capital Maintenance and
Equipment Replacement Program in the amounts shown on Attachment "A" to
project accounts as designated by the Director of Finance.
Appropriate $623,000 from 1997 Bond proceeds in the amounts shown on
Attachment "B" to project accounts as designated by the Director of Finance.
Respectfully submitted,
W. Robert Herbert
City Manager
Honorable Mayor and Members of City Council
FUND APPROPRIATIONS FOR VARIOUS
CAPITAL PROJECTS
April 6, 1998
Page 3
WRH/PCS/bs
Attachments
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Director of Public Safety
Director of Human Resources
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
Category
Buildings
Buildings
Buildings
Buildings
Buildings
Buildings
Buildings
Parks
Pro~ect
Commonwealth Building
Commonwealth Building
Main Library
Market Building
Municipal South
Municipal South
Parking Garage Church Ave and Market Square
Grounds
Attachment "A"
CMERP Fund Appropriation
April 6, 1998
Purpose
Replace Windows
Paint Trim
Replace caulking
Renovations
Remodel Public Areas
One Stop Service - Bldg. Inspec. Planning
Rehabilitation
Install 2 above ground tanks
Project
Manager Amount
Coburn $ 85,000
Coburn $ 40,000
Anderson $ 65,000
Coburn $ 125,000
Anderson $ 75,000
Anderson $ 25,000
Anderson $ 177,500
Cobum $ 40,000
To
Account
New Account
New Account
New Account
New Account
New Account
New Account
New Account
New Account
Total $ 632,500
Category
Buildings
Buildings
Buildings
Econ. Dev.
Storm Drain
Storm Drain
Storm Drain
Storm Drain
Storm Drain
Storm Drain
Storm Drain
Storm Drain
Streets
Project
Civic Center
Gainsboro Library
Proposed Police Building
RCIT Development
1404 Barnhart Drive
3519 Windsor Road
Belle Aire Circle
Blue Ridge Park for Industry
Community Rating System
Hooker Furniture
Misc. Minor Drainage Projects
Storm Water Model Maintenance
Improvements to Church Avenue
between Market Street and
Williamson Road
Attachment "B"
Capital Project Funds Appropriations
April 6, 1998
Purpose
Reroofing A/E Services
Alterations & Addition
A/E Services
A/E Services
Storm Drain
Storm drain to replace well system
Drain sump
Channel Dredging
Annual Program to Maintain class 9 rating
Flap Gate
Misc. Small drainage projects Citywide
Keep model current
Streetscape
Project
Manager
Anderson
Anderson
Anderson
Schirmer
Reed
Reed
Reed
Reed
Reed
Reed
Reed
Reed
Bruce
Total
To
Amount Account
75,000
75,OOO
75,OOO
75,000
38,OOO
53,000
45,000
50,600
10,000
13,800
14,600
25,OOO
73,000
New Account
008-052-9626
New Account
008-052-9632-9055
New Account
New Account
New Account
New Account
New Account
New Account
New Account
New Account
New Account
$623,000
Note: All projects shown as "Storm Drains" total to $250,000, which is the total amount set aside in bond funds.
Attachment "C"
PROJECT DESCRIPTIONS
PROJEC_ _T:
PROJECT:
Description:
PROJECT:
Recaulking and painting of Main Library
Remove existing caulking, install new sealant, scrape and repaint perimeters of
existing windows.
Aesthetic Improvements, First Floor, Municipal South
In corridors, elevator "lobby," and snack bar, remove existing floor tile, wall
covering and wall base and install new seamless type flooring, wall covering, and
rubber base. Replace existing metal type toilet partitions in restrooms with new
partitions, repaint restrooms and stairways.
Development Assistance Center, First Floor, Municipal South
Provide alterations as required to accommodate proposed DAC. Work will
include removal of existing partitions, installation of new partitions, new flooring,
some wall covering, repainting of walls, new wall base and some items of new
furniture and equipment.
Repairs to Parking Garages
The project will essentially involve three City-owned parking decks. At the
Municipal Garage on Church Avenue, the work include (1) the removal of existing
grout and installation of new grout in "pockets" in face of concrete columns
where post-tensioning cables terminate, and (2) the reapplication of a waterproof
coating to the parking decks that are directly above the ground level commercial
(leased) space. In addition, some repairs will be made to correct some damage
from corrosion in one stairway and related entrance(s) at the Market Square
Garage, and repairs will be made to expansion joints installed in the upper
parking deck of the Williamson Road Parking Garage.
Repairs and Reroofing of Roanoke Civic Center
Under the City's current CIP, the Auditorium and Coliseum buildings are to
reroofed. Until full funding is received from the total sale of bonds for that work,
repairs are badly needed to the flashing systems installed on both buildings. The
request is to secure funding for the purpose of retaining a roof design consultant
to prepare the essential bid documents as are needed for making those flashing
repairs.
Alterations and Addition to Gainsboro Branch Library
Project will consist of the construction of a new small addition of roughly 500
s.f. that will permit relocation of the Virginia Y. Lee Collection and also allow for
expansion of the existing work room. In addition, the project will include the
provision of new restroom facilities to accommodate the physically disabled. A
total of $150,000 has been set aside for this project, split between the current
CIP and '97 CMERP program.
Proposed Police Building Annex
The current CIP includes funding to purchase, renovate and expand an existing
building to accommodate roughly one-half the floor space needs of the Roanoke
City Police Department. In order to get the project moving, the desire is to
Page 1of 3
Attachment "C"
PROJECT DESCRIPTIONS
PROJECT:
Description:
secure approval of funding to retain a consulting planning/architectural firm to
review and revise as required the programmed space needs for the department,
and in particular as these needs relate to the new facility, and to prepare the
schematic drawings and associated cost estimate for the new facility.
Commonwealth Building - Window Replacement
Replace existing deteriorated wood windows on the southside and over the Iow
roof in the rear of the building.
PROJECT:
Description:
PROJECT:
Description:
PROJECT:
Description:
Commonwealth Building - Paint Trim
Paint spandrels between second and third floors, and door trim.
Market Building Renovations
The project includes the replacement of existing deteriorated wood windows,
painting of the tin roof and the repair and painting of the canopy.
Fuel Tanks - Parks and Grounds
Install two new fuel tanks, one for diesel and one for gasoline, including fuel
dispensing system.
PROJECT:
'.. Description:
PROJECT:
Description:
PROJECT: RCIT Development
Description: Engineering design services for the remaining portion of Blue Hills Drive and
partial grading of adjacent development sites.
(Note for Drainage Projects: Selection of the minor drainage projects listed below was based
the project's ranking as established by the City's Drainage-Capital Projects Prioritization Criteria)
1404 Barnhart Drive
Current drainage system on Barnhart Drive is inadequate to handle runoff from..'
surrounding streets and is~causing frequent flooding of a residence at 1404.::,,.,'
Barnhart Drive. The proposed project will install a stormdrain system in this area~
3519 Windsor Road
A sump area receives runoff from Windsor Road and has a history of flooding
two adjacent homes. The existing drainage well at this location was installed by
Roanoke County prior to annexation, and frequently becomes plugged with
debris. All the homes in this area are served by potable wells, so opening this
drainage well is not a desirable option since it could contaminate drinking water.
The proposed project will install a stormdrain system in this area.
PROJECT:
Description:
Belle Aire Circle
A sump area at the east end of Belle Aire Circle receives runoff from the street
and has no outlet. One home has experienced flooding during heavy rains. The
proposed project will install a stormdrain system in this area.
Page 2of 3
PROJECT:
Description:
PROJECT:
Description:
PROJECT:
Description:
PROJECT:
Description:
PROJECT:
Description:
PROJECT:
Description:
Attachment "C"
PROJECT DESCRIPTIONS
Blue Ridge Park for Industry
Silt has filled in a drainage ditch which receives runoff from Brandon Ave. and
flows to Mudlick Creek. Ponding water is threatening two homes on Westland
Rd. and three businesses on Aerial Way Dr. The proposed project will dredge
approximately 1,200 feet of channel.
Community Rating System
The Community Rating System is a FEMA program designed to provide
citizens with increased services in the area of flooding information.
Participation in this program provides a 5% reduction in flood insurance
premiums for all City citizens but also requires annual expenses to stay in
compliance with program requirements. Staffing and internal resource
expenses are absorbed by the Engineering Dept. Budget, but the Food
Information Mailer has an annual cost of approximately $10,000.
Hooker Furniture
This project will install a flap gate to an existing stormdrain to protect this
business from flooding from the Roanoke River.
Miscellaneous Minor Storm Drainage Projects
Many small drainage projects cannot be completed by City forces in ::the ·
desired time frame, or require specialized skills, and are in need of funding for
construction by a private contractor. This proposed fund wou~d allow
construction of the highest priority minor drainage need(s) in the upcoming
year .... ~. ~.
Storm Water Model Maintenance :
The Roanoke Valley Regional Stormwater Management Plan which was
recently completed contains detailed models of the major watersheds in the
City of Roanoke. A~s changes occur in these watersheds, (IE. 'new b~idges,
regional detention basins, channelizations) the corresponding changes'.will be
needed to the models, in order to keep them accurate and to maximize their
value for future use.
Church Avenue - Street scape
The development of detailed plans and specifications for street lighting and
landscaping on Church Avenue between Market Street and Williamson Road.
Page 3of 3
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 6, 1998
File ~60-67
Sandra H. F. akin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33762-040698, amending and reordaining certain
sections of the 1997-98 General and Capital Projects Fund Appropriations, providing for
appropriation of $62,000.00 for preparation of the Roanoke City Comprehensive Parks and
Recreation Master Plan. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, April 6, 1998.
Sincerely, , ~
Mary F. Pa~er, CMCIAAE
City Clerk
MFP:Io
Attachment
pc: W. Robert Herbert, City Manager
James D. Grisso
April 6, 1998
Page 2
William F. Clark, Director, Public Works
Barry L. Key, Manager, Office of Management and Budget
John W. Coates, Manager, Parks and Recreation
John R. Marlles, Chief, Planning and Community Development
Lynn B. Vernon, Parks Planner
Charles M. Huffine, City Engineer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of April, 1998.
No. 33762-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
Appropriations
Recreation
Parks and Recreation Master Plan (1) ........................
Capital Improvement Reserve
Public Improvement Bonds - Series 1997 (2) ...................
$ 970,375
62,000
$15,255,044
5,503,450
1) Appropriated from
Bond Funds (008-052-9703-9001) $ 62,000
2) Parks (008-052-9706-9180) (62,000)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
RECEIVED
CITY CL~,~: ,~
'98 APR-2 P, 9:26
April 6, 1998
Council No. 98-120
The Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
SUBJECT: Roanoke City Comprehensive Parks and Recreation Master Plan
Dear Mayor Bowers and Members of City Council:
I. BACKGROUND:
mo
The Comprehensive Parks and Recreation Plan is a key element in meeting the
recreational needs for residents of and guests to a community. The Plan to be
successful must be a citizen-driven guide that will be used, not only to assess the
existing park system, but also to determine what recreational facilities and programs
are needed, where they should be located, and when they should be provided. Thus,
the purpose of the document is to map out a plan of action for addressing City-wide
recreational needs over an established period of time.
Bo
Roanoke City Council adopted, in 1981, the City's current Comprehensive Parks and
Recreation Plan known as "Roanoke Parks Today and Tomorrow". The planning
document has been a valuable tool in guiding Roanoke's Parks Improvement
Program for the past 17 years. The City has effected improvements at 50 of the
existing 68 park sites, which resulted in an $8.5 million investment in the city-wide
park system.
II. CURRENT SITUATION:
mo
The 1981 Plan served the City well, however, many new issues have recently
emerged which were not included in the previous plan, such as the future use of
Victory Stadium and the impending development ofgreenways. Consideration must
be given to the changing demographics of the area, along with increasing emphasis
on maximizing the local recreational resources for the citizens and visitors of
Roanoke. The City's Comprehensive Development Plan, "Roanoke Vision" and the
"Vision" update recommended that the Parks Plan be updated in order to better
evaluate and identify priority projects.
C:\MyFiles\WPDOCS\COATES\COATES.98\r~arks wpd
Mayor and Members of Council
April 6, 1998 Council Report No. 98-120
Parks and Recreation Master Plan
Page 2
III.
Victory_ Stadium will be an important element of the city-wide plan. Given the finite
resources, it is critical that this facility be evaluated in the context of the entire parks
and recreation system.
Co
The City Staff has drafted a timeline for preparing a city-wide parks and recreation
plan which outline tasks and identifies resources. Please refer to the attached
schedule.
The Citizen Advisory Committee will be appointed by the City Manager and shall
include leaders from the neighborhoods, recreation clubs and schools;
representatives from the senior and handicapped population; greenway proponents
and professionals from the fields of planning, architecture or engineering.
Eo
The Project Team will be composed of Citizen Advisory Committee Member(s),
Parks and Recreation Department staff and representatives from the public schools,
Fifth Planning District Commission, Engineering and Planning Departments, and the
Office of Management and Budget. A variety of technical teams will also be
assembled to focus on specific issues related to developing the plan.
Specialized services will be utilized to assist in tasks requiring temporary technical
assistance and unique specific skills. The estimated cost for the specialized services
is $62,000.00 which would included $28,000.00 for a temporary employee to assist
in the coordination of the master plan process and $34,000.00 for contracting with
a firm to work with the project team on four specific and critical tasks. These
specialized services would be funded from the 1997 Bond Proceeds for Parks.
TASKS needed to generate the Comprehensive Parks and Recreation Master Plan for the
City of Roanoke include:
Compile, review and interpret the demographic trends of the City of Roanoke, i.e.
socio-economic characteristics, age and sex distribution, income and educational
levels, and occupation groups.
Bo
Analyze and inventory_ in both text and map the existing public, quasi-public, private
and school-based park and recreation facilities in Roanoke. The analysis shall
include:
Inventory and evaluation of existing and potential park and recreation sites,
including current and projected school properties, multi-jurisdictional
cooperative ventures, and public-private partnership opportunities.
C;~viy Files\WPDOC S\COATES\CO ATE S. 98~r~arks.wpd
Mayor and Members of Council
April 6, 1998 Council Report No. 98-120
Parks and Recreation Master Plan
Page 3
Do
2. Summary of the amenities, age, condition and size of each city-owned facility
and their location in relationship to the community's population.
3. Summary of the useful life of the community recreation facilities and the
appropriateness of the function of the facilities. This shall include detailed
costs for any recommended repairs, renovations and/or new development.
4. Documentation of attendance, capacity and customer satisfaction at all city-
owned community recreation buildings.
5. Identification of open spaces, proposed greenways, natural resources and
privately held properties which may be appropriate for recreation uses or
partnerships based on current population needs.
6. Comparison ofRoanoke's park and recreation facilities to facilities in similar
settings in other urban areas with regard to type and number of amenities,
scope of recreation services, revenue to expense, usage and staffing levels.
Coordinate a city-wide needs assessment to determine current and projected
demands for park and recreation facilities and programs. The research methods shall
include:
1. Interactive meetings with the Citizens Advisory Committee to gain input in
regard to facility and program needs.
2. City-wide community forums to afford citizens a formal opportunity to offer
input regarding facility and program needs.
3. Scientific random survey of the community.
Analyze and explain the present and future needs for recreation programming and
facilities by:
1. Comparing demographic trends to current facilities and programs, and to the
needs expressed by the community.
C:\MyFilcs\WPDOCS\COATES\COATES.98\r-parks wpd
Mayor and Members of Council
April 6, 1998 Council Report No. 98-120
Parks and Recreation Master Plan
Page 4
IV.
Establishing criteria and developing a priority schedule for the future repair,
renovation and replacement of park and recreation facilities within Roanoke' s
park and recreation system.
3. Creating a plan for recreation programming and facilities.
Creating an action strategy for implementing the Comprehensive Parks and
Recreation Master Plan. The action strategy will address unmet needs as it
pertains to:
ao
Public park areas
Indoor recreation facilities
Adaptive use of school facilities
Victory Stadium.
o
Providing cost estimates for the initiation, operation and maintenance of the
Comprehensive Parks and Recreation Master Plan.
o
Providing an action strategy for phasing and financing the Comprehensive
Parks and Recreation Master Plan.
Uo
Present the final draft report to the Citizens Advisory Committee for further review
and input.
Prepare the Comprehensive Parks and Recreation Master Plan in final form and
present the Plan to the Roanoke City Planning Commission and Roanoke City
Council for review, approval and adoption.
OUTCOMES to be achieved:
mo
Opportunity for community to be directly involved in the process and decisions
regarding the fiscal implications of the plan.
Bo
Activities will focus on providing recreational services and facilities that benefit
Roanoke's citizens and visitors.
C \M3 Filcs\WPDOC S\COATES\COATES.98~r-parks.x~l>d
Mayor and Members of Council
April 6, 1998 Council Report No. 98-120
Parks and Recreation Master Plan
Page 5
Co
Parks and recreation needs will be evaluated in a comprehensive and comparative
manner.
D. Plans for the distribution of limited resources to the highest and best uses.
Strategies for progressive and orderly improvements to the park system for the next
ten to fifteen years.
V. CONCLUSION:
IV.
Ao
The provision of recreation facilities and programs that meet neighborhood and
community needs was an important issue during the public participation phase of
City Council's Visioning process.
Bo
The goal of the Comprehensive Parks and Recreation Master Plan is to establish a
preferred course of action for immediate and future decisions relative to making
improvements to facilities and programs so as to meet the needs of Roanoke's
citizens and guests.
Co
The Parks and Recreation Department is confident that the results of this process will
clearly reflect Roanoke's progressive emphasis on and commitment towards
providing and maintaining safe, quality, recreational sites and opportunities for all
persons that live in or visit our city.
RECOMMENDATION is that City Council concur in the proposed plan of action as
presented for the preparation of the Roanoke City Comprehensive Parks and Recreation
Master Plan and authorize the transfer of $62,000.00 from the 1997 Bond Proceeds for Parks
into a new capital projects fund account to be established by the Director of Finance for
securing specialized services to assist in completing unique tasks of the master plan.
Respectfully submitted,
W. Robert Herbert
City Manager
WRH:LBV:sm
Attachments
C:\M.~ Files\WPDOCS\COATES\COATES 98~r-parks.~vpd
Mayor and Members of Council
April 6, 1998 Council Report No. 98-120
Parks and Recreation Master Plan
Page 6
pc~
City Attorney
Director of Finance
City Clerk
Director, Public Works
Manager, Management and Budget
Manager, Parks and Recreation
Parks Planner
Chief, Planning and Community Development
City Engineer
C:\MyFiles\WPDOCS\COA~I~S\COATES.98~-parks. wpd
ROANOKE CITY COMPREHENSIVE PARKS & RECREATION MASTER PLAN
REVISED - MARCH 16, 1998
TASK/NAME RESOURCES
PROJECT ORGANIZATION
Identify/secure resources/staffing
Appoint Project Team
Presentation to:
o City Management
o City Council
PROJECT IMPLEMENTATION
Appoint Project Coordinator
Appoint Project Assistant
Appoint Project Technical Teams
o marketing
o pro~m'ams
o inventory
o facility analysis
o transportation
o finance
o benchmarking
o internal functioning
Identify author of plan
o ~witing
o __,graphics
Formation of Citizen
Advisory, Committee
Marketing strategy and
information sharing
Employees
Fifth Planning
District
Representative
Presidents' Council
Representative
Parks I~l, anner
Temporary
employee
Employees and
citizens
Project Assistant
20 Citizens
Marketing Team
C :~Vly File $\WPDOC ~ VERNOlq~PARKS 1 .PLA
ROANOKE CITY COMPREHENSIVE PARKS & RECREATION MASTER PLAN - REVISED MARCH 16, 1998
PAGE 2
TASK/NAME RESOURCES
DEMOGRAPHIC DATA
GATHERING AND ANALYSIS
Examples:
population distribution by age
population distribution by
location
population distribution by race
population distribution by income
levels, etc.
number of households
average household size, etc.
FACILITIES DATA
GATHERING AND ANALYSIS
Inventory of existing park
facilities
Inventory of recreation facilities
o Municipal facilities
o Commercial enterprises that
provide special recreational
opportunities e.g., bowling,
skating, mini golf, movies,
iceskating
~ Historic facilities within the
Cib,
o Churches
: Others
Fifth Planning
District
Commission
Leon Younger &
PROS --
conclusion phase
Inventory and
Facility Teams
Parks & Grounds
Superintendent
Inventory Team
Leader
Facility Team Leader
Sub w/engineering
firm re: structural
needs
ROANOKE CITY COMPREHENSIVE PARKS & RECREATION MASTER PLAN - REVISED MARCH 16, 1998
PAGE 3
TASK/NAME RESOURCES
INVENTORY OF
RECREATION PROGRAMS
ANALYSIS
Existing programs offered vs.
program gaps
Cost analysis of programs (cost
vs. benefits)
Facility analysis
o location/layout/
recommendation
Revenue and f'mancial status
Transportation routes/relation to
recreation areas
Present relationship with outside
agencies and private sector/
inventory and benefit of
relationship
COMPARATIVE ANALYSIS
(Benchmark Similar Cities)
Evaluation of other parks and
recreation systems
Asheville, North Carolina
Charleston, West Virginia
Lynchburg, Virginia
Portsmouth, Virginia
Newport News, Virginia
Richmond, Virginia
Program Team
Rec. Superintendent
Team Leader
Transportation Team
Executive Director,
Fifth Planning
District
Commission
Team Leader
Benchmarking Team
Management and
Budget Manager
Team Leader
ROANOKE CITY COMPREHENSIVE PARKS & RECREATION MASTER PLAN - REVISED MARCH 16, 1998
PAGE 4
TASK/NAME RESOURCES
PREPARE DRAFT NEEDS Author/Project Team
ASSESSMENT
Public recommendations (Survey)
Staff recommendations
Comparative analysis
PUBLIC INPUT
Objective survey of public
(customers/non-customers)
Staff input
Quadrant workshops
Community forums/focus ~oups
REVISE NEEDS
ASSESSMENT
ECONOMIC AND FINANCIAL
IMPACT STATEMENT
Cost estimates for projects and
programs
Funding strategy
Prioritize projects
Operations and maintenance
impact
Leon Younger &
PROS
Leon Younger &
PROS
Project Team
City Leadership
Team
Marketing Team
Citizen Advisory
Committee
Presidents' Council
Neighborhood
Partnership
Project Team
Leon Younger &
PROS
Project Team
Citizen Advisory
Committee
C.~dy yil~qV/lllX)C~ VI3~O~AJI.K~ I .PLA
ROANOKE CITY COMPREHENSIVE PARKS & RECREATION MASTER PLAN - REVISED MARCH 16, 1998
PAGE 5
TASK/NAME RESOURCES
ASSEMBLE DRAFT PLAN
Assemble Park Plan
Assemble Recreation Facility
Plan
Assemble Recreation Program
Plan
REVIEW~REVISE AND
ADOPT
Review
o Staff/Administration
o City Council
o Public
Revisions
Adopt
o Citizen Commiuee
o Planning Commission
o City Council
IMPLEMENTATION
Project Coordinator/
Project Assistant
Inventory Team
Facility Team
Program Team
Project Team
Citizen Advisory
Committee
Technical Teams
Project Team
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 6, 1998
File ~60-410-472
Sandra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33763-040698, amending and reordaining certain
sections of the 1997-98 General Fund Appropriations, providing for appropriation of
$62,918.00 to cover expenditures relating to snow emergency operations from December
1997 to February 1998. The abovereferenced measure was adopted by the Council of the
City of Roanoke at a regular meeting which was held on Monday, April 8, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
H:~,GENDAg~AIW~,WPD
James D. Grisso
April 6, 1998
Page 2
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
William L. Stuart, Manager, Streets and Traffic
Diane S. Akers, Budget Administrator, Office of Management and Budget
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of April, 1998.
No. 33763-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Public Works ............................................
Snow Removal (1-2) .....................................
Nondepartmental
Contingency (3) .........................................
1) Expendable
Equipment (001-052-4140-2035) $ 7,000
2) Chemicals (001-052-4140-2045) 55,918
3) Contingency (001-002-9410-2199) (62,918)
$25,353,436
268,887
$58,193,823
224,025
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
'98 I'iAR 3t A8:tt
April 6, 1998
Council Report No.98-125
Honorable David A. Bowers, Mayor
and Members of City Council
Roanoke, Virginia
Dear Mayor and Council Members:
Subject:
Snow Emergency Operations -
December, 1997, January 1998, and February 1998
I. Background:
Snow storms occurred in the Roanoke Valley on December 27 - 29, 1997, January
14, 27, 1998 and February 3, 1998. These storms deposited nearly 13 inches of snow
accumulations at the Roanoke Regional Airport.
The 1997-98 Budget included $96,449 for snow removal from the City streets and
rights-of-way', for overtime salaries, supplies, and chemicals; operating accounts in
various departments are used for regular salary and equipment costs.
Il. Current situation:
Approximately 4,037 hours of regular time and 2,273 hours of overtime were
expended plowing and spreading chemicals on streets, keeping equipment in service,
etc. The salary cost to date has been approximately $83,751.
City equipment was operated for 4,900 hours. The cost of fuel, parts~ and
supplies to date is in excess of $6,888.
1,400 tons of rock salt was spread on streets and bridges. The value of this product
is approximately $67~200.
Total cost to the City for snow removal efforts this season has been approximately
$157~839.
April 6, 1998
Council Report No.98-125
Page 2
III.
IV.
Issues in order of importance are:
A. Budgetary, Impact
B. Funding
C. Timing
Alternatives:
mo
Bo
Ci.ty Council authorize the transfer of $62,918 to the Snow Removal Budget to
cover expenditures for F. Y. 1997-98.
1. Budgetary Impact is as follows:
a. $43,000 was budgeted for Chemicals and approximately $98,918 has
been or will be expended.
b. $2,000 was budgeted for expendable equipment, and approximately
$7,000 will be expended to repair equipment, purchase snow plow
blades, nuts, bolts, etc.
c. Approximately $62,918 will be spent in excess of the budget.
2. Funding is available in the General Fund Contingency Account.
3. Timing is important, since snow removal accounts will be overexpended.
City Council not authorize the transfer of $62,918 to the Snow Removal Budget.
Budgetary Impact will continue, as accounts will be overexpended.
Funding will still need to be identified.
Timing will not be an issue.
April 6, 1998
Council Report No.98-125
Page 3
Recommendation:
City Council approve Alternative A, authorizing transfer of 62,918 from the General
Fund Contingency Account No. 001-002-9410-2199 to the following accounts.
Expendable Equipment 001-052-4140-2035 $ 7,000
Chemicals 001-052-41.40-2045 55~918
$62,918
WRH:WLS :rla
pc:
City Attorney
Director of Finance
Director of Public Works
Manager, Streets & Traffic
Budget Administrator
Respectfully submitted,
W. Robert Herbert
City Manager
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 1998
File #270-472
SANDRA H. EAKIN
Deputy City Clerk
Gerald Bmbaker, Sales Manager
General Track Body Company
1919 10th Street, N. W.
Roanoke, Virginia 24012
Billy C. W. Calhoun, Sales Dept.
Truck Body Corporation
P. O. Box 10906
Lynchburg, Virginia 24506
Thomas B. Burton, Sales Dept.
Highway Motors, Inc.
5307 Peters Creek Road, N. W.
Roanoke, Virginia 24019
Wayne E. Williams, Fleet Sales
Magic City Motor Corporation
P. O. Box 12807
Roanoke, Virginia 24028
I am enclosing copy of Resolution No. 33764-040698 accepting the bids of General Truck Body
Company, for two new snow plow mechanisms and assemblies, in the amount of $9,644.00; Highway
Motors, Inc., for two new flat bed truck cab/chassis, in the amount of $99,361.52; Truck Body
Corporation, for two new flat bed bodies and powerlif~ tailgates, in the amount of $9,052.00; and
Magic City Motor Corporation, for four new mini vans and ltA ton 4-wheel drive pickup truck, in
the amount of $96,639.00; and rejecting all other bids made to the City. The abovereferenced
measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on
Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
N:~CKLOI~G ENDA98~N:x~-WI:~
Gerald Brubaker
Thomas B. Burton
Billy C. W. Calhoun
WaNe E. Williams
April 8, 1998
Page 2
pc:
W. Robert Herbert, City Manager
James D. C-risso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
William F. Clark, Director, Public Works
Glenn D. Radcliffe, Director, Human Development
James A. McClung, Manager, Fleet Management
D. Darwin Roupe, Manager, Supply Management
Diane S. Akers, Budget Administrator, Office of Management and Budget
N:~;KLOI~AO ENDAE~APR6.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 6, 1998
File #270-472
SANDRA H. EAKIN
Deputy City Clerk
Jesse B. Sellers, Jr., Fleet Manager
Berglund-Ford-Pontiac-Mazda, Inc.
834 E. Main Street
Roanoke, Virginia 24153
Ken Spangler, Fleet Manager
Berglund Chevrolet, Inc.
P. O. Box 12608
Roanoke, Virginia 24027
John C. Riley, General Manager
Roanoke Welding Company
2016 Russell Avenue, S. W.
Roanoke, Virginia 24015
Gentlemen:
I am enclosing copy of Resolution No. 33764-040698 accepting the bids of General Truck
Body Company for two new snow plow mechanisms and assemblies, in the amount of
$9,644.00; Highway Motors, Inc., for two new fiat bed truck cab/chassis, in the amount of
$99,361.52; Truck Body Corporation, for two new fiat bed bodies and powerlift tailgates,
in the amount of $9,052.00; and Magic City Motor Corporation for four new mini vans and
1% ton 4-wheel ddve pickup truck, in the amount of $96,639.00; and rejecting all other bids
made to the City. The abovereferenced measure was adopted by the Council of the City
of Roanoke at a regular meeting which was held on Monday, April 6, 1998.
On behalf of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed vehicular equipment.
Sincerely, ~
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
H:~.GENDA~d~Re. WPD
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33764-040698.
A RESOLUTION accepting bids made to the City for furnishing and delivering vehicles upon
certain terms and conditions; and rejecting all other bids made to the City.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The bids in writing of the following named bidders to furnish to the City the items
hereinatter set out and generally described, such items being more particularly described in the City's
specifications and any alternates and in each bidder's proposal, are hereby ACCEPTED, at the
purchase price set out with each item:
Item Quantity and Description Successful Bidder Total Purchase
Number Price
1 4 new mini vans and I 1/2 ton 4-wheel drive pickup Magic City Motor Corporation $96,639.00
truck
2 2 new flat bed truck mb/chassis Highway Motors, Inc. $99,361.52
3 2 new flat bed bodies and powerlitt tailgates Truck Body Corporation $9,052.00
4 2 new snow plow mechanisms and assemblies General Truck Body Company $9,644.00
2. The City's Manager of Supply Management is hereby authorized to issue the requisite
purchase orders and related documents therefor, incorporating into said orders the City's
specifications, the terms of said bidders' proposals and the terms and provisions of this Resolution.
3. Any and all other bids made to the City for the aforesaid procurement are hereby
REJECTED, and the City Clerk is directed to notify each such bidder and to express to each the
City's appreciation for such bid.
ATTEST:
City Clerk.
Roanoke, Virginia
April 6, 1998
Honorable David A. Bowers, Mayor
and Members of City Council
Dear Mayor Bowers and Members of Council:
REC~IYED 98-322
II.
SUBJECT: Bids to Purchase Vans and Trucks,
Bid No. 97-12-40
Back~round on the subject in chronological order is:
Capital Maintenance and Equipment Replacement Program has identified
the need for replacement of a Van for Social Services and Two (2) Flat
Bed Trucks for Parks and Grounds Maintenance; the Employment
Services Program has the need for Three (3) additional Mini Vans to
service that program and Water Pollution Control has a need to replace
One (1) 4-Wheel Drive Pickup Truck.
The Three (3) Mini Vans for Social Services, Employee Services Program
will be reimbursed 100% by the State of Virginia.
Specifications were developed and along with Request for Quotation sent
to thirteen (13) Vendors listed on the City's bid list. This bid was posted
on the City's bid board and was also publicly advertised in The Roanoke
Times and The Roanoke Tribune.
Bids were received until 2:00 p.m. on January 8, 1998 at which time all
bids received were publicly opened and read in the Office of the Manager
of Supply Management.
Current Situation is:
A. Seven (7) bid responses were received. A bid tabulation is attached.
All bids received were evaluated in a consistent manner by
representatives of the following departments:
Public Works
Fleet Management
Water Pollution Control Plant
Supply Management
C. Bid evaluations are as follows:
Item #1 - 4 new Seven Passenger Mini Vans for Social Services.
The lowest bid submitted by Berglund Chevrolet, Inc. took
exception to transmission lockout and rear heaters. These items
are substantial and cannot be waived as informalities.
Vans and Trucks
Bid No. 97-12-40
Page 2
III.
IV.
The second lowest bid submitted by Magic City Motor Corporation,
Roanoke, Virginia, meets all required specifications for the cost of
$19,685.00 per unit.
Item #2 - 2 New Truck Cab/Chassis for Flat Bed body for Parks
and Grounds. One (1) bid was received for these items. That bid,
submitted by Highway Motors, Inc., Roanoke, Virginia, meets all
required specifications for a cost of $49,680.76 per unit.
Item #3 - 2 New 10 ft. Flat Bed bodies with powerlift tailgates to be
mounted on Item #2. The lowest bid, submitted by Truck Body
Corporation of Lynchburg, Virginia, meets all required
specifications for a cost of $4,526.00 per unit.
Item #4 - 2 New Snow Plow mechanisms and assemblies to be
mounted on Item #2. The lowest bid, submitted by General Truck
Body Company of Roanoke, Virginia, meets all required
specifications for a cost of $4,822.00 per unit.
Item #5 - 1 New ~ Ton, 4-Wheel Drive Pickup Truck for Water
Pollution Control Plant. The lowest bid submitted by Magic City
Motor Corporation meets all required specifications for a cost of
$171899.OO.
Issues in order of importance are:
A. Need
B. Compliance with Specifications
C. Funding
Alternatives in order of feasibility are:
A. City Council authorize the purchase of Vehicular Equipment as follows:
4 New Mini Vans from Magic City Motor Corporation for a total cost
of $78,740.00.
2 New Truck Cab/Chassis from Highway Motors, Inc. for a total
cost of $99,361.52.
Vans and Trucks
Bid No. 97-12-40
Page 3
2 New Flat Bed bodies with powerlift tailgates from Truck Body
Corporation for a total cost of $9,052.00.
2 New Snow Plow mechanisms and assemblies from General
Truck Body Company fOr a total cost of $9,644.00.
1 New ¼ Ton, 4-Wheel Drive Pickup Truck from Magic City Motor
Corporation for a total cost of $17,899.00.
Need. for the required vehicular equipment is to replace old
worn out units and to supply vehicles for new Social
Services program.
Compliance with Specifications is met by the equipment
recommended in this alternative.
Funding for One (1) Mini Van and Two (2) Flat Bed Truck
Cab/Chassis bodies and Snow Plows is available in Fleet
Management account 017-052-2642-9010. Three (3) Mini
Vans are Funded in Social Services account 001-054-5316-
9010 and the ~ Ton 4-Wheel Drive Pickup is Funded in
Water Pollution Control Plant account 003-056-3175-9010.
Need for Vehicular Equipment to performance required services
would not be accomplished with this alternative.
Compliance with Specifications would not be a factor with this
alternative.
Funding designated for these purchases would not be expended at
this time.
Recommendation
Council concur with Alternative "A" - authorize the purchase of Vehicular
Equipment as follows:
4 New Mini Vans and 1 ¼ Ton 4-Wheel Drive Pickup Truck from
Magic City Motor Corporation for a total cost of $96,639.00.
2 New Flat Bed Truck Cab/Chassis from Highway Motors, Inc. for a
total cost of $99,361.52.
Vans and Trucks
Bid No. 97-12-40
Page 4
2 New Flat Bed bodies and powerlift tailgates to be mounted on
above Cab/Chassis from Truck Body Corporation for a total cost of
$9,052.00.
2 New Snow Plow mechanisms and assemblies from General
Truck Body Company for a total cost of $9,644.00.
Reject all other Bids.
Respectfully Submitted,
CCZ
City Attorney
City Clerk
Director of Finance
Director of Utilities & Operations
Director of Public Works
Director of Human Development
Manager, Fleet Management
Manager, Supply Management
Management & Budget
W. Robert Herbert, City Manager
BID TABULATION
Bids received and opened in the Office of Supply Management, 2:00 p.m., January 9, 1998
For
Vans and Trucks
Bid No. 97-12-40
Berglund
Chevrolet, Inc.
Berglund-Ford,
Inc.
Magic City
Motor Corp.
Item #1
4 - New Seven Passenger Mini Vans in
accordance with City of Roanoke
specifications and delivered F.O.B.
Roanoke, Virginia.
Item #2
2 - New Truck Cab/Chassis in
accordance with City of Roanoke
specifications and delivered F.O.B.
Roanoke, Virginia.
Item #3
2 - New 10 Foot Flat Bed Bodies with
electric powered lift tailgate to be
mounted on Item #2 in accordance with
City of Roanoke specifications and
delivered F.O.B. Roanoke, Virginia.
Item #4
2 - New Snow Plow assemblies to be
mounted on Item #2 in accordance with
City specifications and delivered F.O.B.
Roanoke, Virginia.
$19,196.23 ea
$19,687.40 ea
* $19,685.00 ea
N/B N/B N/B
N/B N/B N/B
N/B N/B N/B
BID TABULATION
Bids received and opened in the Office of Supply Management, 2:00 p.m., January 9, 1998
For
Vans and Trucks
Bid No. 97-12-40
Item #1
4 - New Seven Passenger Mini Vans in
accordance with City of Roanoke
specifications and delivered F.O.B.
Roanoke, Virginia.
Item #2
2 - New Truck Cab/Chassis in
accordance with City of Roanoke
specifications and delivered F.O.B.
Roanoke, Virginia.
Item #3
2 - New 10 Foot Flat Bed Bodies with
electric powered lift tailgate to be
mounted on Item #2 in accordance with
City of Roanoke specifications and
delivered F.O.B. Roanoke, Virginia.
Item #4
2 - New Snow Plow assemblies to be
mounted on Item #2 in accordance with
City specifications and delivered F.O.B.
Roanoke, Virginia.
Truck Body
Corporation
Roanoke
Welding Co.
General Truck
Body Co.
Highway Motors,
Inc.
NIB NIB NIB NIB
NIB NIB NIB
* $4,526.00 ea
$4,667.00 ea
$5,326.00 ea
* $4,822.00 ea
$7,034.00 ea NIB
* $49,680.76 ea
NIB
NIB
BID TABULATION
Bids received and opened in the Office of Supply Management, 2:00 p.m., January 9, 1998
For
Vans and Trucks
Bid No. 97-12-40
Item #5
1 - New ~ Ton Full Size 4-Wheel
Drive Pickup Truck in accordance
with City of Roanoke specifications
and delivered F.O.B. Roanoke,
Virginia.
Truck Body
Corporation
Roanoke
Welding Co.
General Truck
Body Co.
Highway Motors,
Inc.
N/B N/B N/B N/B
Delivery
45-180 Days 30 Days 45 Days 30 Days
Committee:
William F. Clark
James A. McClung
D. Darwin Roupe
* Indicates Recommendation
BID TABULATION
Bids received and opened in the Office of Supply Management, 2:00 p.m., January 9, 1998
For
Vans and Trucks
Bid No. 97-12-40
Item #5
1 - New % Ton Full Size 4-Wheel
Drive Pickup Truck in accordance
with City of Roanoke specifications
and delivered F.O.B. Roanoke,
Virginia.
Berglund
Chevrolet, Inc.
$18,920.81
Berglund-Ford,
Inc.
$18,072.40
Magic City
Motor Corp.
* $17,899.00
Delivery
60-90 Days
60 Days
60-90 Days
Committee:
William F. Clark
James A. McClung
D. Darwin Roupe
* Indicates Recommendation
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
AprilS, 1998
F~e~60-246
Sandm H. Elkin
Deputy City Clerk
lames D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attachin8 copy of Ordinance No. 33765-040698, amending and reordaining certain sections of
the 1997-98 Consortium Fund Appropriations, providing for appropriation of additional funds
totaling $193,499.00 for the Fir& District Employment and Trainin8 Consortium. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
Glenn D. Radcliffe, Director, Human Development
Vickie L. Price, Administrator, FitCh District Employmem and Training Consortium
NACKLO1 ~AGENDAg~ka~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of April, 1998.
No. 33765-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98
Consortium Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Consortium Fund Appropriations, be, and the same are
hereby, amended and reordained to read as follows, in part:
Appropriations
Fifth District Employment and Training Consortium FY97-98
Title II - B (1-17) ...........................................
Title III (18-30) ............................................
Title III - 40% (31-39) ......................................
Family Services (40-44) .....................................
Revenue
Fifth District Employment and Training Consortium FY97-98
Title II - B (45) ............................................
Title III (46) ..............................................
Title III - 40% (47) .........................................
Family Services (48) .......................................
1) Administrative
Wages
2) Administrative
Fringes
3) Administrative Travel
4) Administrative
Communications
5) Administrative
Supplies
(034-054-9865-8350)
(034-054-9865-8351 )
(034-054-9865-8352)
(034-054-9865-8353)
(034-054-9865-8355)
$ 25,500
6,250
1,500
750
1,500
$1,491,331
99,956
323,497
375,900
19,219
$1,491,331
99,956
323,497
375,900
19,219
6) Administrative
Insurance
7) Administrative
Equipment
8) Administrative
Miscellaneous
9) Training Temporary
Employment
10) Training Wages
11) Training Fringes
12) Training Travel
13) Training
Communications
14) Training Supplies
15) Training Insurance
16) Training Equipment
17) Miscellaneous and
Summer
Instruction
18) Administrative
Wages
19) Administrative
Fringes
20) Administrative Travel
21) Administrative
Communications
22) Administrative
Supplies
23) Administrative
Insurance
24) Administrative
Equipment
25) Administrative
Miscellaneous
26)
27) BRS Supplies
28) Training/FDETC IIR
29) Training/FDETC OJT
30) Supportive Services
31) Administrative
Wages
32) Administrative
Fringes
33) Administrative Travel
34) Administrative
Communications
35) Administrative
Supplies
(034-054-9865-8356)
(034-054-9865-8359)
(034-054-9865-8360)
(034-054-9865-8049)
(034-054-9865-8050)
(034-054-9865-8051 )
(034-054-9865-8052)
(034-054-9865-8053)
(034-054-9865-8055)
(034-054-9865-8056)
(034-054-9865-8059)
(034-054-9865-8060)
(034-054-9881-8350)
(034-054-9881-8351)
(034-054-9881-8352)
(034-054-9881-8353)
(034-054-9881-8355)
(034-054-9881-8356)
(034-054-9881-8359)
(034-054-9881-8360)
BRS Communications (034-054-9881-8069)
(034-054-9881-8070)
(034-054-9881-8500)
(034-054-9881-8501 )
(034-054-9881-8461 )
(034-054-9882-8350)
(034-054-9882-8351)
(034-054-9882-8352)
(034-054-9882-8353)
(034-054-9882-8355)
$ 1,000
2,500
1,456
7,500
35,000
8,750
1,000
75O
2,000
1,000
1,500
2,000
6,500
1,625
250
250
200
25O
500
249
75O
75O
35,000
2,000
1,000
10,000
2,500
25O
25O
25O
36) Administrative
Insurance
37) Administrative
Miscellaneous
38) Supportive Services
39) Training/FDETC I/R
40) Wages
41) Fringes
42) Communications
43) Supplies
44) Miscellaneous
45) Title II - B Revenue
46) Title III Revenue
47) Title III - 40%
Revenue
48) Family Services
(034-054-9882-8356)
(034-054-9882-8360)
(034-054-9882-8461 )
(034-054-9882-8500)
(034-054-9895-8350)
(034-054-9895-8351)
(034-054-9895-8353)
(034-054-9895-8355)
(034-054-9895-8360)
(034-034-1234-9865)
(034-034-1234-9881 )
(034-034-1234-9882)
(034-034-1234-9895)
250
500
2,500
8,500
14,280
2,920
100
1,019
900
99,956
49,324
25,000
19,219
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
.Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
Funding for the Fifth District Employment and Training
Consortium
ao
The Fifth District Employment and Training Consortium
(FDETC) administers the federally funded Job Training
Partnership Act (JTPA) for the Fifth Planning District.
S o
The FDETC serves eligible residents in the counties of
Alleghany, Botetourt, Craig and Roanoke as well as the
cities of Clifton Forge, Covington, Roanoke and Salem.
C. This agency serves two primary client populations:
dislocated workers who have been laid off from
employment through no fault of their own (under
Title III), and
~he economically disadvantaged as determined by
income guidelines set by the U.S. Dept. of Labor
(under Title II-A, II-C and the Summer Youth
Employment Program).
De
The City of Roanoke is the grant recipient for FDETC
funding. City Council must appropriate the funding for
all grants and other monies the FDETC receives.
Honorable Mayor and Members of City Council
Page 2
April 6, 1998
II. CURRENT SITUATION
ao
Governor's Employment and Training Department (GETD) has
sent to the Consortium Notices of Award for programs
which include on-the-job training, work experience,
occupational skills training, classroom training, job
placement activities, and remedial education in the
following amounts:
S o
Co
Title II-B Summer Youth Employment Program- $99,956
(Notice of Award - 97-03-11) will be used to cover
start up costs associated with the 1998 Summer Youth
Employment program which will provide remedial
education, academic enrichment, work experience with
payment of wages, training, counseling, and other
benefits for youth.
o
Title III-F (Dislocated Workers) - $49,324
(Notice of Award - 98-03-10) additional allocation
from the Governor's Reserve 10% funds will be used
to provide training and supportive services to
workers dislocated through no fault of their own
because of plant closures, downsizing, layoff, etc.
Virginia Employment Commission has notified the
Consortium of the approval of an additional allocation
for $25,000 to operate a Governor's Regional Project
for PY 97. These funds will be used to serve dislocated
workers.
The FDETC has entered into a Memorandum of
Understanding with Family Service of Roanoke Valley to
provide two training activities (Employment Readiness
and Placement and Educational Opportunities) to their
clients from the Alternative Punishment Program for the
current contract period. Family Service of Roanoke
Valley has contracted to pay the FDETC a total of
$19.219 for this service.
Honorable Mayor and Members of City Council
Page 3
April 6, 1998
III. ISSUES
A. Program Operations
B. Funding
C. Timin~
IV.
ALTERNATIVES
ao
Appropriate the FDETC's additional funding totaling
~ and increase the revenue estimate by $193,499,
in accounts to be established by the Director of
Finance.
Program Operations - Existing activities will
continue and planned programs will be implemented.
o
Funding - Funds are available from the Grantor
agency and other sources as indicated at no cost to
the City.
o
Timing - Immediate action will allow programs to be
implemented and completed within planned time
frames.
o
Do not appropriate the FDETC's funding
totaling $193,499.
Program Operations - Planned programs to
serve participants would be delayed or
never initiated.
o
Funding - Funds currently available to operate
these programs may be rescinded and
redistributed to other localities.
Timing - Delay will cause late or failed start-
up of programs and possible under expenditure
of available funds.
Honorable Mayor and Members of City Council
Page 4
April 6, 1998
RECOMMENDATION
Approve Alternative A:
Appropriate the FDETC's funding totaling $193,499, and
increase the revenue estimate by $193,499, in accounts to
be established in the Consortium fund by the Director of
Finance.
Respectively submitted,
W. Robert Herbert
City Manager
WRH/VLP:wc
cc: Director of Finance
City Attorney
Director of Human Development
FDETC Executive Director
Department of Finance
City of Roanoke, Virginia
April 6, 1998
RECEIVED
(:ITY C~'-~'''
~. ~.,~,~
'98 APR-2 A9:51
TO:
FROM:
SUBJECT:
Honorable Mayor and Members of City Council
James D. Grisso, Director of Finance
February Financial Report
This financial report covers the first eight months of the 1997-98 fiscal year. The following narrative
discusses revenues and expenditures to date.
REVENUE
General Fund revenues reflect an increase of .38% or $289,000 compared to FY97. Variances in
specific categories of revenues are as follows:
General Property Taxes rose 2.99% or $662,000. Leading this growth are real estate taxes which
increased 1.30% or $282,000. Real estate tax revenues are projected to increase 1.92% over the amount
received in FY97. The second real estate tax installment is due on or before April 5, 1998. Public
service tax and personal property tax have also increased, however, the majority of revenue from
personal property taxes will be recognized in May and June.
Other Local Taxes are down 1.21% or $344,000 resulting from a decrease in business and professional
occupational license (BPOL) tax. This decrease in the BPOL tax, which has a due date of March 1, is
caused by timing differences. Next month's financial report will be reflective of the due date, and
BPOL revenue is anticipated to meet the targeted budget of $9.3 million. The decrease in BPOL was
partially offset by increases in electric service utility consumer tax, prepared food and beverage tax and
franchise tax. Sales tax revenue increased only $53,000 or .56%, well below the 3.43% increase
projected for FY98.
Revenue from Use of Money and Property is up $96,606 or 16.59% due to growth in interest revenue
resulting from higher average daily cash balances in the General Fund. This increase is partially offset
by a decrease in property rental.
Grants-in-Aid Federal Government decreased $9,500 or 27.20% due to a timing difference in the
receipt of FEMA revenue.
Charges for Services are up $113,000 or 5.23% due to increased billings for weed cutting and
demolitions and EMS services. Circuit Court Clerk Fees also increased slightly.
Miscellaneous Revenue is down $285,000 or 70.23%. This decrease was caused by the receipt of
nearly $200,000 in FY97 in connection with Trigon's settlement regarding discounts not properly
deducted from claims costs of its subscribers. A decline in proceeds from the sale of surplus property
and other miscellaneous revenues also contributed to this decrease.
Honorable Mayor and Members
Roanoke City Council
April 6, 1998
Page 2
Internal Services rose $172,000 or 15.94% due to a billing of $134,000 by Occupational Health
Services to the Risk Management Fund to help fund the operation of the employee health clinic. FY98
is the first year for such billings. Engineering, Custodial and Airport Safety billings also increased
slightly, while billings by Street Maintenance declined.
EXPENDITURES AND ENCUMBRANCES
Expenditures and encumbrances in the General Fund have increased 4.45% or $4,748,000 since FY97.
Variances in individual expenditure categories are discussed as follows:
Judicial Administration expenditures rose 9.37% or $242,000. Personal services costs in the Sheriff
and Commonwealth Attorney's departments increased. The Clerk of Circuit Court expenditures are up
due to the purchase of various office equipment and increased binding expenses in FY98. These
increases are partially offset by a decrease in personal service costs of the Juvenile & Domestic
Relations Court.
Public Works expenditures are up $987,000 or 6.21% largely due to the purchase of approximately
36,000 automated refuse containers by the Solid Waste Management department. Bridge inspection
and real estate acquisition expenditures within the Engineering Department decreased slightly as did
expenditures by Streets and Traffic.
Community Development declined 5.05% or $97,000. Expenditures for memberships and affiliations
decreased as a result of timing differences, but this was partially offset by an increase in professional
fees of the Community Planning department.
Nondepartmental expenditures rose $1,300,000 or 27.31% due to increases in transfers to the Fleet
Management, Risk Management and Grant Funds which are partially offset by a decrease in transfers
to the Nursing Home Fund. The increase in transfers to Fleet Management Fund resulting from the
appropriation of $830,000 of CMERP funds for the purchase of a street sweeper and other vehicular
equipment. A transfer of $250,000 designated for self-insured claims as of June 30, 1997 was made
to the Risk Management Fund.
I would be pleased to answer any questions which City Council may have regarding the monthly
financial statements.
JDG/TLH/pac
' Director of l~ina~e -
Attachments
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
CONTINGENCY BALANCE
FEBRUARY 28, 1998
Balance July 1,1997
Ordinance
Number Department
CMT004 Recreal~on
33556
CMT006
CMT008
C MT014
Transfer to Grant Fund
Virginia Coopera~ve Extension Se~ce
Recrea~on
City Clerk
CMT027
CMT028
33661
CMT036
Human Development
City Attorney
City Treasurer
Office of Grants Compliance
CMT038
CMT042
CMT083
CMT045
CMT047
City Council
Engineering
City Manager
Office of Management and Budget
Building Inspeclions
Balance February 28, 1998
Purpose
Music for Americans and Blues and
Jazz Fesfival
Local Funding of Office on Youth
Local Share of Funding
Boxing Program Supplies
Adverlising for Public Hearing on
Modified Elec~on District System
Repair Single Room Occupancy
External Counsel Expenses
Addilional Bonding for City Treasurer
Funding for Roanoke Neighborhood
Development Corporation
Equipment for Mayor's Office
Asbestos Survey for Coyner Springs
Funding for School Sports Program
Funding for 1997 United Way Campaign
Equipment for New Building
Inspector
$367,576
(4,642)
(1,657)
(2,213)
(6,700)
(5,000)
(15,000)
(14,700)
(5,000)
(1,550)
(6,080)
(3,000)
(2,421)
(7,670)
$286,943
CITY OF ROANOKE, VIRGINIA
GENERAL FUND
STATEMENT OF REVENUE
Year to Date for the Period
Current Fiscal Year
Percent of
Revised Revenue
July I - Feb 28 July I - Feb 26 Percentage Revenue Estimate
Revenue Source 1996-97 1997-98 of Change Estimates Received
General Property Taxes $22,107,677 $22,769,075 2.99 % $65,820,500 34.59%
Other Local Taxes 28,431,729 28,087,364 (1.21)% 50,179,922 55.97%
Permits, Fees and Licenses 467,396 459,041 (1.79)% 590,977 77.67%
Fines and Forl:eitures 694,875 661,650 (4.78)% 925,000 71.53%
Revenue from Use of Money and Property 582,243 678,849 16.59 % 1,061,776 53.94%
Grants-in-Aid Commonwealth 19,467,238 19,413,736 (0.38) % 38,176,596 50.85%
Grants-in-Aid Federal Government 34,998 25,478 (27.20)% 33,970 75.00%
Charges for Services 2,157,464 2,270,427 5.23 % 3,287,020 69.07%
Miscellaneous Revenue 405,~ 120,839 (70.23) % 302,200 39.99%
Internal Services 1,076,655 1,246,271 15.94 % 1,912,000 65.29%
Total $75,446,218 $75,734,730 0.38 % $162,289,961 46.67%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Year to Date for the Period
July I - Feb 28 July I - Feb 28 Percentage Unencumbered
Expenditures 1996-97 1997-98 of Change Balance
General Government $6,615,393 $6,746,869 1.99 % $4,211,841
Judicial Administration 2,580,000 2,821,772 9.37 % 1,581,187
Public Safety 23,797,139 24,514,578 3.01% 14,590,589
Public Works 15,895,439 16,882,670 6.21% 8,407,846
Health and Welfare 12,612,524 12,941,117 2.61% 10,204,663
Parks, Recreation and
Cultural 2,737,014 2,812,893 2.77 % 1,500,499
Community Development 1,910,013 1,813,462 (5.05) % 1,01 2,532
Transfer to Debt Service
Fund 9,403,046 9,510,800 1.15 %
Transfer to School Fund 26,314,037 27,268,486 3.63 % 13,502,043
Nondepartmental 4,759,567 6,(:]69,681 27.31% 1,915,781
Total $106,624,172 $111,372,278 4.45 % $56,926,983
Current Fiscal Year
Percent of
Revised Budget
Appropriations Obligated
$10,958,710 61.57%
4,402,959 64.09%
39,105,167 62.69%
25,290,518 66.75%
23,145,780 55.91%
4,313,392 65.21%
2,825,994 64.17%
9,510,800 100.00o/o
40,770,529 66.68%
7,975,412 75.98%
$168,299,261 66.18%
2
CITY OF ROANOKE, VIRGINIA
SCHOOL FUND
STATEMENT OF REVENUE
Revenue Source
State Sales Tax
Grants-in-Aid Commonwealth
Grants-in-Aid Federal Government
Charges for Services
Transfer from General Fund
Special Purpose Grants
Total
Year to Date for the Period
July 1-Feb 28 July l-Feb 28 Percentage
1996-97 1997-98 of Change
$4,800,008 $4,279,253 (10.85)
19,964,531 19,350,273 (3.08)
1,339,581 1,227,942 (8.33)
1,934,238 1,720,278 (11.06)
26,314,037 27,268,486 3.63
5,024,287 5,583,820 11.14
$59,376,682 $59,430,052 0.09 %
Current Fiscal Year
Percent of
Revised Revenue
Revenue Estimate
Estimates Received
$7,740,411 55.28%
32,826,175 58.95%
2,473,172 49.65%
2,994,806 57.44%
40,770,529 66.88%
7,533,117 N/A
$94,338,210 63.00%
STATEMENT OF EXPENDITURES AND ENCUMBRANCES
Expenditures
Instruction
General Support
Transportation
Operation and
Maintenance of Plant
Food Services
Facilities
Other Uses of Funds
Special Purpose Grants
Total
Year to Date for the Period
July 1-Feb 28
1996-97
$38,857,045
1,774,890
1,701,144
5,827,638
2,326,115
2,061,350
3,242,618
6,795,555
July 1-Feb 28
1997-98
$40,619,163
1,958,664
1,817,187
5,972,365
2,367,959
1,991,840
3,605,156
7,533,117
Percentage
of Change
4.53 %
10.35 %
6.82 %
$62,586,355
$65,865,451
2.48 %
1.80 %
(3.37) %
11.18 %
10.85 %
5.24 %
Current Fiscal Year
Unencumbered
Balance
$23,617,013
1,246,611
1,155,956
Revised
Appropriations
$64,236,176
3,205,275
2,973,143
Percent of
Budget
Obligated
63.23%
61.11%
61.12%
3,578,379
1,446,194
639
75,584
$31,120,376
9,550,744
3,814,153
1,992,479
3,680,740
7,533,117
$96,985,827
62.53%
62.08%
99.97%
97.95%
N/A
67.91%
3
CITY OF ROANOKE, VIRGINIA
CAPITAL PROJECTS FUND
STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND
UNENCUMBERED APPROPRIATIONS SUMMARY AS OF FEBRUARY 28, 1998
Expenditures Unexpended Outstanding Unobligated
Budget To Data Balance Encumbrances Balance
General Government $13,118,021 $8,608,548
Public Safety 290,350 950
Education 27,898,284 21,615,634
Community Development 1,041,000 82,269
Recreation 908,375 269,752
Streets and Bridges 21,513,774 12,687,456
Sanitation Projects 1,083,427 475,132
Traffic Engineering & Communications 2,323,764 1,593,742
Other Infrastructure Projects 14,486,422 4,520,520
Capital Improvement Reserve 15,389,044
Total
$4,509,473
289,400
6,282 650
958 731
638 623
8,826 318
608 295
730 022
9,955 902
15,389,044
$543,248
3,145,000
958,731
208,320
727,811
484,691
36,034
4,066,772
$98,062~461 $49,854,003 $48,198,458 $10,170,607
$3,966,225
289,400
3,137,650
430,303
8,098,507
123,604
693,988
5,899,130
15,389,044
$38,027,861
4
CITY OF ROANOKE, VIRGINIA
WATER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenue
Commercial Sales
Domestic Sales
Industrial Sales
Town of Vinton
County of Roanoke
City of Salem
Customer Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Interest on Investments
Rent
Miscellaneous Revenue
Interest Expense
Miscellaneous Expense
Transfer to Capital Projects Fund
Net Nonoperating Expenses
Net Income
1998
$2,061,179
1,919,976
150,516
15,521
951,390
880
360,335
5,459,797
905,692
2,122,147
925,021
3,952,860
1,506,937
286,685
14,011
28,420
(975,273)
(233,446)
(879,604)
$627,334
1997
$2,129,664
1,890,363
161,426
15,712
1,288,296
4,268
277,402
5,767,131
909,208
2,232,391
626,928
3,768,527
1,998,604
183,777
2,186
52,043
(1,055,240)
(1,194)
(818,428)
$1,180,176
5
CITY OF ROANOKE, VIRGINIA
SEWAGE TREATMENT FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenue
Sewage Charges - City
Sewage Charges - Roanoke County
Sewage Charges - Vinton
Sewage Charges - Salem
Sewage Charges - Botetourt County
Customer Services
Interfund Services
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depredation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expense)
Interest on Investments
Miscellaneous Revenue
Transfer to Capital Projects Fund
Net Nonoperating Revenues
Net Income
1998
$4,755,360
581,739
115,714
431,087
69,543
138,991
30,678
6,123,112
1,102,529
3,059,911
639,847
4,802,287
1,320,825
370,422
11,983
(37,071)
345,334
$1,666,159
1997
$4,891,491
600,696
174,879
584,860
74,566
96,317
51,297
6,474,106
1,083,798
3,020,164
631,796
4,735,758
1,738,348
275,936
9,556
285,492
$2,023,840
6
CITY OF ROANOKE, VIRGINIA
CiViC CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenue
Rentals
Parking Fee
Event Expenses
AdverlJsing
Admissions Tax
Commissions
Novelty Fees
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Miscellaneous
Total Nonoperating Revenue
Net Income
1998
$268,806
123,589
75,440
4,948
92,049
196,763
40,337
801,932
662,049
722,614
263,908
1,648,570
(846,638)
1,037,162
32,706
6,334
1,076,202
$229,564
1997
$344,821
101,325
108,224
1,325
152,744
173,214
39,176
920,829
742,707
842,163
270,019
1,854,889
(934,060)
929,771
23,331
5,137
958,239
$24,179
7
CITY OF ROANOKE, VIRGINIA
TRANSPORTATION FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenue
Century Station Parking Garage
Williamson Road Parking Garage
Market Square Parking Garage
Church Avenue Parking Garage
Tower Parking Garage
Surface Parking Lots
Total Operating Revenues
Operating Expenses
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income
Nonoperating Revenue (Expenses)
Transfer from General Fund
Operating Subsidy for GRTC
Transfer to Capital Projects Fund
Interest on Investments
Interest Expense
Miscellaneous
Net Nonoperating Revenues (Expenses)
Net Income
1998
$153,918
284,293
111,214
251,358
157,862
63,439
1,022,084
519,579
359,341
878,920
143,164
1,097,773
(150,000)
(29,682)
26,303
(367,332)
1,674
578,736
$721,899
1997
$203 164
289 740
105514
275 768
149 367
66 250
1,089,803
550,597
348,838
899,435
190,368
1,001,133
(400,000)
(1,099)
(487,390)
6,645
119,289
$309,657
8
CITY OF ROANOKE, VIRGINIA
NURSING HOME FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenue
Private Patient Fees
Medicaid Patient Fees
Medicaid Reimbursements
Total Operating Revenues
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Loss
Nonoperating Revenue
Transfer from General Fund
Interest on Investments
Total Nonoperating Revenues
Net Income (Loss)
1998
26,201
150,036
176,237
241,697
57,637
10,396
309,730
(133,493)
12,426
12,426
($121,067)
1997
$3,296
207,140
628,652
839,088
842,090
340,354
11,332
1,193,776
(354,688)
545,022
25,858
570,880
$216,192
9
CITY OF ROANOKE, VIRGINIA
HOTEL ROANOKE CONFERENCE CENTER FUND
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenues
Commission
Conference Center
Total Operating Revenues
Operating Expenses
Commission
Conference Center
Depredation Expense
Total Operating Expenses
Net Operating Income (Loss)
Nonoperating Revenues (Expenses)
City Contribution
Virginia Tech Contribution
Proceeds from Brick Sales
Interest on Investments
Conference Center
Net Nonoperating Revenues (Expenses)
Net Income (Loss)
FY 1998 FY 1997
CONFERENCE
COMMISSION (1) CENTER (2) TOTAL
$ $ $ -
1,866,064 1,866,064 1,413,176
1,866,064 1,866,064 1,413,176
54,760 - 54,760 62,031
- 1,616,643 1,616,643 1,253,980
309,992 37,170 347,162 334,524
364,752 1,653,813 2,018,565 1,650,535
(364,752) 212,251 ( 152,501 ) (237,359)
131,250 131,250 175,000
131,250 131,250 175,000
572 - 572 150
16,426 - 16,426 5,787
- (10,248) (10,248) (2,525)
279,498 (10,248) 269,250 353,412
($85,254) $202,003 $116,749 $116,053
Notes to Financial Statement:
(1) The column entitled "Commission" represents Commission activity in the City's financial records.
(2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center,
as provided by Doubletree Management.
10
CITY OF ROANOKE, VIRGINIA
INTERNAL SERVICE FUNDS
COMPARATIVE INCOME STATEMENT
FOR THE 8 MONTHS ENDING FEBRUARY 28, 1998
Operating Revenue
Charges for Services
Total Operating Revenue
Operating Expenses
Personal Services
Operating Expenses
Depreciation
Total Operating Expenses
Operating Income (Loss)
Nonoperatlng Revenues (Expenses)
Interest Revenue
Gain on Sale of Trigon Common Stock
Transfer from General Fund
Transfer from School Board
Transfer to Capital Projects Fund
Net Nonoperating Revenues (Expenses)
Net Income (Loss}
TOTALS
City
Information Materials Management Utility Line Fleet Risk
Systems Control Services Services Management Management 1998 1997
$1,817,881 $118,370 $116,311 $2,084,354 $2,231,322 $3,470,584 $9,838,822 $9,747,813
1,81 7,881 118,370 116,311 2,084,354 2,231,322 3,470,584 9,838,822 9,747,813
955,206 68,270 16,154 1,451,003 758,067 108,929 3,357,629 3,369,769
320,225 22,583 51,894 290,025 579,710 4,532,828 5,797,265 5,357,167
448,485 1,217 21,127 123,224 991,480 1,585,533 1,415,29.1
1,723,916 92,070 89,175 1,864,252 2,329,257 4,641,757 10,740,427 10,142,230
93,965 26,300 27,135 220,102 (97,935) (1,171,173) (901,605) (394,417)
74,301 (2,609) 8,541 54,761 62,001 345,892 542,887 473,506
- 276,713 276,713
220,829 830,007 250,000 1,300,836 258,598
50,000
(13,471) (197,828) (69,478) (4,804) (285,581)
295,130 (2,609) (4,930) (143,067) 822,530 867,801 1,834,855 782,1e~
$,~a~,os5 $23,~1 t"22,235 $77,035 $724,5ss ($__~_,372) $_07~__,25o $3aT,ss7
11
CITY OF ROANOKE, VIRGINIA
CITY TREASURER'S OFFICE
GENERAL STATEMENT OF ACCOUNTABILITY
FOR THE MONTH ENDED FEBRUARY 28, 1998
TO THE DIRECTOR OF FINANCE:
GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR
THE FUNDS OF SAID CITY FOR THE MONTH ENDED FEBRUARY 28, 1998.
BALANCE AT ' B~,LA~cE AY BALANCE AT
FUND JAN 31, 1998 RECEIPTS DISBURSEMENTS FEB 28, 1998 FEB 28, 1997
GENERAL
!WATER
SEWAGE
i CiViC CENTER
TRANSPORTATION
CAPITAL PROJECTS
NURSING HOME
CONFERENCE CENTER
DEBT SERVICE
I CITY INFORMATION SYSTEMS
i MATERIALS CONTROL
MANAGEMENT SERVICES
UTILITY LINES SERV
FLEET MANAGEMENT
I PAYROLL
[RISK MANAGEMENT
~ PENSION
SCHOOL FUND
' FDETC
! GRANT
TOTAL
($9,471,728.60) $11,902,862.08 $12,480,068.00 ($10,048,934.52)
5,946,917.28 365,772.27 112,572.32 6,200,117.23
21,164,549.23 1,409,694.97 2,720,442.83 19,853,801.37
1,037,464.80 138,793.75 90,585.95 1,085,672.60
845,747.62 124,865.19 202,330.45 768,282.36
44,880,912.95 817,377.89 1,245,856.60 44,452,434.24
91,359.22 0.00 6,192.71 85,166.51
726,215.12 132,120.65 4,431.72 853,904.05
7,218,065.82 2,720,433.30 89,106.16 9,849,392.96
2,395,109.76 193,153.61 53,800.89 2,534,462.48
(77,258.53) 92,999.45 85,471.16 (69,730.24)
253,247.02 12,454.28 9,605.17 256,096.13
1,759,834.58 208,963.37 49,814.04 1,918,983.91
2,557,980.80 376,310.54 124,222.03 2,810,069.31
(9,570,931.86) 12,823,128.90 12,497,833.15 (9,245,636.11)
10,288,437.15 519.77 843,179.12 9,445,777.80
(168,868.24) 1,472,006.51 941,314.93 361,823.34
10,970,891.30 2,588,692.06 7,405,285.01 6,154,298.35
118,919.55 191,476.29 121,883.24 188,512.60
418,566.66 98,362.53 384,954.59 _. ~31,974.60
($2,978,997.25)1
5,872 868.75
22,612 230.94
642 681.50
67 409.98
28,324 164.49
894 594.29
357 459.26
9,051 163.91
2,176 822.71
(90,239.99)!
219,458.50
1,491,751.17
1,322,716.36~
(9,123,774.86)[
8,977,914.58!
(64,322.42)i
9,171,409.29
24,778.99
70,023.47
$91,385,431.63 $35,669,987.41 $39 468 950.07 $87,586,468.97 $79 020 113.65
CERTIFICATE
HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY
OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED
FEBRUARY 28, 1998. THAT SAID FOREGOING:
CASH:
CASH IN HAND
CASH IN TRANSIT
INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS:
OVERNIGHT INVESTMENT
COMMERCIAL PAPER
REPURCHASE AGREEMENTS
U. S. TREASURY NOTES
VIRGINIA AIM PROGRAM (U. S. SECURITIES)
TOTAL
$15,431.15
(1,635,109.19)
8,166,000.00
12,942,676.66
20,000,000.00
9,462,005.56
38,635,464.79
$87,586,468.97
DATE: MARCH 17, 1998
12
CITY OF ROANOKE PENSION PLAN
STATEMENT OF REVENUE AND EXPENSES
FOR THE 8 MONTHS ENDING FEBRUARY 28, '1998
Revenue
1998
1997
Contributions
Investment Income
Gain on Sale of Investments
Bond Discount Amortization
Total Revenue
$3,683,317
5,344,787
5,690,584
45
$14,718,733
$4,021,208
4,727,464
10,972,190
176,880
$19,897,742
Expenses
Pension Payments
Fees for Professional Services
Bond Premium Amortization
Active Service Death Benefits
Administrative Expense
TotalExpenses
Netlncome
$5,939,861
431,129
206,457
21,621
214,326
6,813,394
$7,905,339
$5,440,139
488,242
346,439
200,709
6,475,529
$13,422,213
13
CITY OF ROANOKE PENSION PLAN
BALANCE SHEET
FEBRUARY 28, 1998
Assets
Cash
Investments:
(market value:
Other Assets
Total Assets
1998 $289,666,467
1997 $235,984,091)
Liabilities and Fund Balance
Liabilities:
Due to Other Funds
Total Liabilities
Fund Balance:
Fund Balance, July 1
Net Income - Year to Date
Total Fund Balance
Total Liabilities and Fund Balance
1998
$340,787
218,794,424
18,000
$219,153,211
$744,015
744,015
210,503,857
7,905,339
218,409,196
$219,153,211
1997
($78,326)
187,385,651
18,000
$187,325,325
$690,151
~90,151
173,212,961
13,422,213
186,635,174
$187,325,325
14
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 13, 1998
File #1-10-34-79-322-330
Sandm H. F. akin
Deputy City Clerk
The Honorable David C. Anderson
City Treasurer
Roanoke, Virginia
Gentlemen:
James D. Grisso
Director of Finance
Roanoke, Virginia
I am attaching copy of Resolution No. 33766-040698 authorizing you to enter into agreements with
US Audiotex, LLC, to provide interactive voice response credit card payment systems; and Pacific
Bancard Association, Inc., to provide strictly, those issues concerning the settlement processing of
card transactions, for the City's collection of various taxes and city-wide accounts receivable invoices.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular
meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
M~'P:Io
Attachment
pc:
US Audiotex, Centerpoint Building, 18 Crow Canyon Court, Suite 300, San Rarnon,
California 94583
Pacific Bancard Association, Inc., P. O. Box 92520, Los Angeles, California 90009, Attn.,
Center Manager
W. Robert Herbert, City Manager
H:~AGENDAge~,PR6.WPO
The Honorable David C. Anderson
James D. Grisso
April 13, 1998
Pase 2
pc: Wilbum C. Dibling, Jr., City Attorney
H:~AGENDAg~M:z~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33766-040698.
A RESOLUTION authorizing the City Treasurer to enter into
agreements with US Audiotex, LLC to provide interactive voice
response (IVR) credit card payment systems, and Pacific Bancard
Association, Inc. to provide strictly those issues concerning the
settlement processing of card transactions, for the City's
collection of various taxes and city-wide accounts receivable
invoices.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Treasurer is hereby authorized on behalf of the
City to execute an agreement with US Audiotex, LLC to provide
interactive voice response (IVR) credit card payment systems, as
more particularly set forth in the report to this Council dated
April 6, 1998.
2. The City Treasurer is hereby authorized on behalf of the
City to execute an agreement with Pacific Bancard Association, Inc.
to provide strictly those issues concerning the settlement
processing of card transactions, as more particularly set forth in
the report to this Council dated April 6, 1998.
3. The agreements shall contain such terms and conditions as
set forth in the report to this Council dated April 6, 1998, and as
deemed appropriate by the City Treasurer. The form of the
agreements shall be approved by the City Attorney.
ATTEST:
City Clerk.
.... '-'. :'i o I T¥ OF ROANOKE
TREASURER'S OFFICE
0;? :1 7 P.O. Box 1451
Roanoke, Virginia 24007-1451
Telephone: (540) 853-2561
FAX: (540) 853-1019
DAVID C. ANDERSON
Treasurer
R. RICHARD HALE, JR.
Chief Deputy
April 6, 1998
The Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of Council:
Subject:
Allowing citizens to use credit cards for current and delinquent real estate and
personal property taxes, parking tickets, utility bills, business license and city-
wide accounts receivable invoices.
I. Background:
Major credit card companies will not allow the city or other credit card acceptors
to charge the citizen the normal transaction fee charge by the credit card company.
The city is unable to absorb the transaction fee cost from revenue, therefore, credit
cards have not been a payment option.
US Audiotex, LLC, an IBM business partner has developed interactive voice
response (IVR) credit card payment systems for government agencies. US
Audiotex has developed an IVR system called 888-2PAY-TAX (1-888-272-9829)
to facilitate customer credit card payments of taxes, fines, fees and other
assessments due government agencies. Virginia localities now using this system
include Arlington County, Roanoke County, Stafford County and Chesterfield
County.
Do
888-2PAY-TAX is a free service to the government agency. US Audiotex
charges the caller a convenience fee for the usage of the system, thereby,
offsetting the system price. The convenience fee charge at the time of the
transaction is determined by the size of the transaction and averages between 2%
and 3% of the transaction amount.
E. Key aspects of 888-2PAY-TAX include:
2.
3.
4.
Free system - US Audiotex provides the entire system and ongoing
maintenance at no cost to the City.
Electronic Banking - funds would be electronically deposited to the City
bank account.
No installation - additional equipment not required of city. All processing
and systems management are handled by 888-2PAY-TAX.
Digital 800 Service - All caller access is through free digital 800/888
service.
Honorable Mayor and Members of City Council
Page 2
April 6, 1998
o
Fast Setup- Accounts are tumed on within a few days of completed
paperwork.
Month to Month - 888-2PAY-TAX is designed to accept pilot accounts
without committing to any term.
Visa card is accepted for parking and utility payments only. The convenience fee
for Visa transactions is a flat rate of $6.00. Currently, Visa will not allow a
variable rate schedule.
MasterCard, Discover and American Express (AMEX) can be used for current
and delinquent taxes, parking tickets, utility bills and business licenses.
II Current Situation:
mo
Agreements with US Audiotex Government IVR Agreements and Pacific Bancard
Association's Government Services Agreement have been negotiated. The City
Attorney's Office has reviewed those agreements.
Bo
Both agreements require the city to indemnify either US Audiotex or Pacific
Bancard Association against any claim which arises as a result of the city's actions
or omissions in connection with the agreement except in cases where the claim is
the result of negligence or willful misconduct by either US Audiotex or Pacific
Bancard Association. The agreements provide for the same indemnification from
either US Audiotex or Pacific Bancard Association to benefit the city.
III Issues:
mo
Improve customer service by allowing citizen with access to a touch tone
telephone and valid credit card to make payments for various taxes and fees.
Revenue for delinquent taxes could increase with citizens using the credit card
option.
Co
Decrease in operating expenses for City Treasurer in areas of postage, receipts and
envelopes.
D. No funding from city necessary.
The Honorable Mayor and Members of City Council
Page 3
April 6, 1998
IV
Requires City Treasurer to sign agreements with US Audiotex and Pacific
Bancard Association, Inc.
Agreements should be in place as soon as possible to allow for credit card
payments for 1998 personal property tax.
Alternatives in order of feasibility are:
A
City Council authorize City Treasurer to enter into agreements with US Audiotex,
Inc. to provide interactive voice response (IVR) credit card payment systems, and
with Pacific Bancard Association., Inc. to provide strictly those issues concerning
the settlement processing of card transaction. Both agreements will contain the
mutual indemnification provisions described in Section II.B and subject to the
approval of the City Attorney as to form.
City Council not authorize City Treasurer to enter into agreements for acceptance
of credit cards for payment processing.
Recommendation
A. Recommend that City Council approve Alternative "A".
C~
W. Robert Herbert, City Manager
Wilburn C. Dibling, Jr., City Attorney
Mary F. Parker, City Clerk
Respectfully Submitted,
David C. Anderson
City Treasurer
Director of Finance
[f #diotex
COMPUTERS THAT SP'I:AK FOR THEMEELYES
888-2PAY-TAX
Convenience Fee Schedule*
AMEX, Discover, MasterCard
Size of Transaction Fee per Transaction
$ 0- $ 249.99 $ 6.00
$ 250.00-$ 499.99 $ 11.00
$ 500.00- $ 749.99 $ 16.00 '
$ 750.00-$ 999.99 $ 20.00
$ 1,000.0i)-$ 1,499.99 $ 29.'00
$ 1,500.00-$ 1,999.99 $ 39.00
~$ 2,000.00-$ 2,999.99 $ 57.00
$ 3,000.00-$ 3,999.99 $ 76.00
$ 4,000.00-$ 4,999.99 $ 94.00
$ 5,000.00-$ 7,499.99 $ 140,00
$ 7,500.00-$ 9,999.99 $ 187.00
$10,000.00-$19,999.99 $ 372.00
$20,000.00-$29,999.99 $ 557.00
$30,000.00-$39,999.99 $ 742.00
$40,000.00- $49,999.99 $ 927.00
$50,000.00 - $74,999.99 $1,389.00
$75,000.00 - $99,999.99 $1 ,S,52,.00
'Callers making a payment by phone using the US Audiotex system are
charged a convenience fee based on their transaction amount. Visa is
accepted for parking and utility payments only. The convenience fee for
Visa transactions is a fiat rate of $6.00.
Centerpoint Building · 18 Crow Canyon Court · Suite 300 · San Ramon, CA 94583
Tel. (510)838.7996. Fax (510)838-4395 . Web Site http'.//www.usaudlotex.com
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 8, 1998
File #27-60
SANDRA H. EAKIN
Deputy City Clerk
Wayne A. Dixon, President
Dixon Contracting, Inc.
P. O. Box 108
Fincastle, Virginia 24090
Dear Mr. Dixon:
I am enclosing copy of Ordinance No. 33769-040698 accepting the bid of Dixon
Contracting, Inc., in the amount of $185,808.00, for construction of the Peters Creek Sewer
Replacement Project PC-4. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Enclosure
pc:
Gary Robertson, Director of Utilities, Roanoke County, 1206 Kessler Mill Road,
Salem, Virginia 24153
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
H:~AGENOAO~API~.WI=O
Wayne A. Dixon
April 8, 1998
Page 2
pc;
Ellen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets, Finance
Diane S. Akers, Budget Administrator, Office of Managment and Budget
D. Darwin Roupe, Manager, Supply Management
H:~AGENDAg~AP~.WPO
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 8, 1998
File #27-60
SANDRA H. EAKIN
Deputy City Clerk
Steven R. Martin, President
Steve Martin's Trenching, Inc.
1154 Pinewood Lane
Bassett, Virginia 24055
David R. Conner, Vice-President
E. C. Pace Company, Inc.
P. O. Box 12685
Roanoke, Virginia 24027
Larry G. Conner, Sr., President
Aaron J. Conner, General Contractor, Inc.
P. O. Box 6068
Roanoke, Virginia 24017
Gentlemen:
I am enclosing copy of Ordinance No. 33769-040698 accepting the bid of Dixon
Contracting, Inc., in the amount of $185,808.00, for construction of the Peters Creek Sewer
Replacement Project PC-4. The abovereferenced measure was adopted by the Council
of the City of Roanoke at a regular meeting which was held on Monday, April 6, 1998.
On behaff of the City of Roanoke, I would like to express appreciation for submitting your
bid on the abovedescribed project.
Sincerely,
MFP:Io
Enclosure
Mary F. Parker, CMCIAAE
City Clerk
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33769-040698.
AN ORDINANCE accepting the bid of Dixon Contracting, Inc., for the Peters Creek Sewer
Replacement Project PC-4, upon certain terms and conditions, and awarding a contract therefor;
authorizing the proper City officials to execute the requisite contract for such work; rejecting all other
bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke as follows:
1. The bid of Dixon Contracting, Inc., in the total amount of $185,808, for the Peters
Creek Sewer Replacement Project PC-4, as is more particularly set forth in the April 6, 1998, report
to this Council, such bid being in full compliance with the City's plans and specifications made
therefor and as provided in the contract documents offered said bidder, which bid is on file in the
Office of Supply Management, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized on behalf of the City to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual daily operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and eff'ect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE crrY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
Ap~ 8, 1998
File #27-60
Sandra H. Eakin
Deputy City Clerk
James D. Orisso
Director of Finance
Roanoke, Virsinia
Dear lVh'. C-risso:
I am attaching copy of Ordinance No. 33768-040698 amending and reordaining certain sections of
the 1997-98 Sewage Treatment Fund Appropriations, transferring $209,308.00, for construction of
the Peters Creek Sewer Replacement Project PC-4. The abovereferenced measure was adopted by
the Council of the City of Roanoke at a regular meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
W. Robert Herbert, City Manager
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
N:~CKLOI~AG ENDAE~AP~.W~D
James D. Grisso
April 8, 1998
Page 2
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
EHen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets, Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of April, 1998.
No. 33768-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Sewage
Treatment Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Sewage Treatment Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~3Dropriations
Capital Outlay $ 54,213,242
Peters Creek Sewer Replacement PC-4 (1) ...................... 209,308
Operating $ 7,859,837
Lateral Maintenance (2) ...................................... 1,840,811
1 ) Appropriated from
General Revenue
2) Unidentified
Construction
(003-056-8486-9003)
( 003 -056-3170-9085)
$ 209,308
(209,308)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
'98 ~1¢~ 2d o./; :Ai~ril:,. 6, 1998
Council Report No. 98-114
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Members of City Council:
SUBJECT:
BID COMMITTEE REPORT
PETERS CREEK SEWER REPLACEMENT
PROJECT PC-4
BID NUMBER 98-3=20
I concur with the Bid Committee Report recommendations relative to the above referenced
project and recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/JGB/fm
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts & Fixed Assets
Budget Administrator
Manager, General Services
Director of Utilities, Roanoke County
April 6, 1998
Council Report No. 98-114
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor and Members of City Council:
Subject:
BID COMMITTEE REPORT
PETERS CREEK SEWER REPLACEMENT
PROJECT PC-4
BID NUMBER 98-1-20
I. Background on the subject in chronological order is as follows:
PC-4 Sewer Replacement is part of the City of Roanoke's ongoing
Infiltration/Inflow (1\1) program as required by Special Consent Order
dated August 10, 1992.
Proiect was properl_v advertised and bids were publicly opened and
read aloud by D. Darwin Roupe, Manager of General Services, on
Tuesday, February 17, 1998, for Peters Creek Sewer Replacement
Project PC-4.
Co
Four (4) bids were received with Dixon Contracting, Inc., Fincastle,
Virginia, submitting the Iow bid in the amount of ~.
Sewer Replacement Proiect PC-4 will reduce the groundwater
infiltration into the sewer system.
II.
Current situation is as follows:
Sewer replacement proiect has been bid and now needs to be
constructed.
Pro!ect consist~ primarily of replacing 710 feet of sewer line along its
existing alignment and profile and restoring all disturbed areas to a
satisfactory condition. The project is located at the intersection of
Peters Creek Road and Melrose Avenue and will complete the project
most of which was constructed as part of the new Peters Creek Road
project.
Honorable Mayor & Members of City Council
BID COMMITTEE REPORT
PETERS CREEK SEWER REPLACEMENT PC-4
Bid Number 98-1-20
April 6, 1998
2of3
Ill.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV. Alternatives in or~er of feasibility are as follows:
Authorize the City Manager to execute a contract in a form approved
by the City Attorney, with Dixon Contracting, Inc., Fincastle, Virginia,
in the amount of ~ with 120 calendar days for completion
with a project contingency of $18,500 and $5,000 for interfund billing
for contract administration and inspection.
Cost is 19.3% higher than the Engineer's estimate but was
competitively bid and is considered reasonable.
Funding is available in the Sewer Fund account 003-056-3170-
9085.
Do not authorize the City Manager to execute a contract with Dixon
Contracting, Inc., Fincastle, Virginia.
1. Cost would be based on future bids.
Funding would remain in the Sewer Fund account 003-056-
3170-9085.
Recommendation is as follows:
City Council concur in Alternative "A" and take the following actions:
Authorize the City Manager to execute a contract with Dixon
Contracting, Inc., Fincastle, Virginia, for the Peters Creek Sewer
Replacement Project PC-4 in the amount of ~ and authorize a
project contingency of $18,500 and $5,000 for interfund billing for
contract administration and inspection.
Honorable Mayor & Members of City Council
BID COMMITTEE REPORT
PETERS CREEK SEWER REPLACEMENT PC-4
Bid Number 98-1-20
April 6, 1998
3of3
Bo
Transfer ~209,308 from Sewer Fund account number 003-056-3170-
9085 to a new account to be established by the Director of Finance in
the Sewer Fund called Peters Creek Sewer Replacement PC-4.
Re!ect the other bids received.
JGB/fm
Attachment: Tabulation of Bids
C~
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operation
City Engineer
Assistant to the City Manager for Community Relations
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, General Services
April 6, 1998
Council Report No. 98-114
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of Council:
SUBJECT:
BID COMMITTEE REPORT
PETERS CREEK SEWER REPLACEMENT
PROJECT PC-4
BID NUMBER 98--1-20
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
oehn ectful~N~submitted'
H. Parrott, Chairman
Carroll E. S~t~n ~
Kit B. Kiser
WW/JGB/fm
Attachment: Bid Committee Report
CC;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Accountant, Contracts & Fixed Assets
Manager, General Services
TABULATION OF BIDS
PETERS CREEK SEWER REPLACEMENT
PROJECT PC-4
BID NUMBER 98-1-20
Bids were opened in D. Darwin Roupe, Manager, Office of Supply Management, on
Tuesday, February 17, 1998, at 2:00 p.m.
Dixon Contracting, Inc. 185,808
Steve Martin's Trenching, Inc. 204,065
E. C. Pace Company, Inc. 245,277
Aaron J. Conner, General Contractor, Inc. 292,593
Estimated Cost: $150,000
Office of the City Engineer
Roanoke, Virginia
April 6, 1998
MARY E PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 2401 I- 1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 8, 1998
File ~60-102
SANDRA H. EAKIN
Deputy City Clerk
Patrick N. McDaniel
Vice-President
Lanford Brothers Co., Inc.
P. O. Box 7330
Roanoke, Virginia 24019
Dear Mr. McDaniel:
I am enclosing copy of Ordinance No. 33771-040698 accepting the bid of Lanford Brothers
Company, Incorporated, in the amount of $193,887.00, for bridge repairs at 10th Street
over Norfolk Southern Railroad, and Shenandoah Avenue and Orange Avenue over Tinker
Creek. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
W. Robert Herbert, City Manager
James D. Grisso, Director of Finance
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
H:~AGENDAg~M~.WPD
Patrick N. McDaniels
April 8, 1998
Page 2
pc:
D. Darwin Roupe, Manager, Supply Management
The Honorable Sherman A. Holland, Commissioner of the Revenue
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33771-040698.
AN ORDINANCE accepting the bid of Lanford Brothers Company, Incorporated, for repair
of the l0th Street Bridge over Norfolk Southern Railroad and Shenandoah Avenue and the Orange
Avenue Bridge over Tinker Creek, upon certain terms and conditions, and awarding a contract
therefor; authorizing the proper City officials to execute the requisite contract for such work;
rejecting all other bids made to the City for the work; and providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. The bid of Lanford Brothers Company, Incorporated, made to the City in the total
amount of $193,887 for repair of the 10th Street Bridge over Norfolk Southern Railroad and
Shenandoah Avenue and the Orange Avenue Bridge over Tinker Creek, as is more particularly set
forth in the report to this Council dated April 6, 1998, such bid being in full compliance with the
City's plans and specifications made therefor and as provided in the contract documents offered said
bidder, which bid is on file in the Office of Supply Mangement, be and is hereby ACCEPTED.
2. The City Manager or the Assistant City Manager and the City Clerk are hereby
authorized, on behalf of the City, to execute and attest, respectively, the requisite contract with the
successful bidder, based on its proposal made therefor and the City's specifications made therefor,
said contract to be in such form as is approved by the City Attorney, and the cost of said work to be
paid for out of funds heretofore or simultaneously appropriated by Council.
3. Any and all other bids made to the City for the aforesaid work are hereby REJECTED,
and the City Clerk is directed to notify each such bidder and to express to each the City's appreciation
for such bid.
4. In order to provide for the usual dally operation of the municipal government, an
emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 8, 1998
File ~t60-102
Sandm H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33770-040698 amending and reordaining certain
sections of the 1997-98 General Fund and Capital Projects Fund Appropriations, providing
for appropriation of $100,000.00 in connection with bridge repairs at 10th Street over
Norfolk Southern Railroad, and Shenandoah Avenue and Orange Avenue over Tinker
Creek. The abovereferenced measure was adopted by the Council of the City of Roanoke
at a regular meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
pc: W. Robert Herbert, City Manager
N:~;;KLOI~AGENDA~U:~.WI=O
James D. Grisso
April 8, 1998
Page 2
pc:
William F. Clark, Director, Public Works
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffine, City Engineer
Ellen S. Evans, Construction Cost Technician
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
The Honorable Sherman A. Holland, Commissioner of the Revenue
N:~..,KLO'I ~Ai3ENDAg~IAi~R~.WI30
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day of April, 1998.
No. 33770-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 General
Fund and Capital Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 General Fund and Capital Projects Fund Appropriations,
be, and the same are hereby, amended and reordained to read as follows, in part:
General Fund
Appropriations
Nondepartmental
Transfers to Other Funds (1) ..............................
Fund Balance
Reserved for CMERP - City (2) ............................
Capital Projects Fund
Appropriations
Streets and Bridges
Bridge Maintenance (3) ..................................
$ 58,353,148
57,634,727
$ 2,837,808
$ 21,613,774
568,650
1) Transfers to Capital
Projects Fund
2) Reserved for
CMERP - City
3) Appropriated from
General Revenue
(001-004-9310-9508)
(001-3323)
(008-052-9549-9003)
$100,000
(100,000)
100,000
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
April 6, 1998
Council Report No. 98-124
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1997-1998 - 10TH STREET OVER
NORFOLK SOUTHERN RAILROAD & SHENANDOAH AVENUE
AND ORANGE AVENUE OVER TINKER CREEK
BID NO. 98-2-1
We, the undersigned Bid Committee, hereby submit the attached report for your
consideration.
~.~6hn H' I~arrott, ~Chairman
Carroll E. Swai~z
William F. Clark
Charles M. Huffine~
J H P/J G B/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to the City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of the Revenue
April 6, 1998
Council Report No. 98-124
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1997-1998 - 10TH STREET OVER
NORFOLK SOUTHERN RAILROAD & SHENANDOAH AVENUE
AND ORANGE AVENUE OVER TINKER CREEK
BID NO. 98-2-1
I concur with the Bid Committee recommendation relative to the above project and
recommend it to you for appropriate action.
Sincerely,
W. Robert Herbert
City Manager
WRH/JGB/fm
Attachment: Bid Committee Report
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
April 6, 1998
Council Report No.
98-124
Honorable Mayor and Members of City Council
Roanoke, Virginia
Dear Mayor Bowers and Members of City Council:
Subject:
BID COMMITTEE REPORT
BRIDGE REPAIRS - 1997-1998 - 10TH STREET OVER
NORFOLK SOUTHERN RAILROAD & SHENANDOAH AVENUE
AND ORANGE AVENUE OVER TINKER CREEK
BID NO. 98-2-1
~ on the subject in chronological order is as follows:
A. City of Roanoke Bridge Inspections Proaram identifies maintenance need,,;.
B. Estimated cost for various small maintenance Dro!ect~ as identified is
91,400,000.
Funding of 9150,000 was adopted in the FY97/98 General Fund budget for
bridge maintenance and was appropriated in transfers to the Capital Fund.
D. Funding of 9100,000 was adopted in the FY97/98 CMERP for bridge
maintenance.
Two 12) bridges with the highest priority maintenance needs have been
identified. The following repairs will be made:
1. 10th Street Bridae #8011
a. Remove and replace expansion joints
Clean cracks and construction joints in deck and seal with
polymer crack sealer.
Paint structural components including bearings within 5 feet of
four expansion joints.
2. Orange Avenue Bridge #1810
a. Remove and replace transverse expansion joints.
b. Clean and paint retention angles at bearings.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BRIDGE REPAIRS - 10TH STREET OVER
NORFOLK SOUTHERN RAILROAD & SHENANDOAH AVENUE
AND ORANGE AVENUE OVER TINKER CREEK
BID NO. 98-2-1
April 6, 1998
Page 2
F. Project has been desioned and now needs to be constructed.
II.
Current situation is as follows:
Proiect was properly advertised and bids were Dubliclv opened and read alou~l
by D. Darwin Roupe, Manager, Supply Management, on March 3, 1998.
Bo
One I1 ) bid was received from Lanford Brothers Company, Incorporated, Hollins,
Virginia, in the amount of 8193,887.
Funding of 8150,000 was also adopted in the FY97/98 budget for bridge
maintenance and was transferred from the General Fund to the Capital Projects
Fund. $5,964 of this was to fund previously approved bridge maintenance
projects while the remaining $144,036 is available for new bridge projects.
$100,000 was adopted in the FY97/98 CMERP and needs to be transferred to
the Capital Projects Fund.
III.
Issues in order of importance are as follows:
A. Cost
B. Funding
IV.
Alternative8 in order of feasibility are as follows:
Ao
Authorize the City Manager to execute a unit price contract, in a form approved
by the City Attorney, with Lanford Brothers Comoanv, Incorporated, Hollins,
Virginia, in the amount of ~ with 120 calendar days for completion with
a project contingency of $20,000.
Cost is 8% above the Engineer's estimet~ and was competitively bid.
Funding in the amountof $144,036 is available in the Capital Projects
Fund, account no. 008-052-9549, Bridge Maintenance, and in $100,000
is available in CMERP.
Honorable Mayor and Members of City Council
BID COMMITTEE REPORT
BRIDGE REPAIRS - lOTH STREET OVER
NORFOLK SOUTHERN RAILROAD & SHENANDOAH AVENUE
AND ORANGE AVENUE OVER TINKER CREEK
BID NO. 98-2-1
April 6, 1998
Page 3
Do not authorize the City Mana_aer to execute a contract with Lanford Brother,,;
ComDan¥. Incor_Dorated, Hollins, Virginia.
1. Cost would be based on future bids.
2. Funding would not be an issue at this time.
Recommendation is as follows:
City Council concur in alternative "A" and take the following actions:
Authorize the City Manager to execute a contract with Lanford Brother~
Company, Incoroorated, Hollins, Virginia, for Bridge Repairs - lOth Street and
Orange Avenue, in the amount of ~ and authorize a project contingency
of $20,000 for a total of $213,887.
ADoroDriate 9100,000, which is currently available in CMERP, to the Capital
Fund account no. 008-052-9549-9003 entitled "Bridge Maintenance."
C. Re!ect the other bid8 received.
JGB/fm
Attachment: Bid Tabulation
C:
City Attorney
City Clerk
Director of Finance
Director of Public Works
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
TABULATION OF BIDR
BRIDGE REPAIRS - 10TH STREET & ORANGE AVENUE
BID NO. 98-2-1
Bids were opened by D. Darwin Roupe, Manger, Office of Supply Management, on Tuesday,
March 3, 1998, at 2:00 p.m.
CONTRACTOR ADDENDUM TOTAL BASE BID
Lanford Brothers Company, Incorporated Yes $193,887
Estimated Cost: $177.000
Office of the City Engineer
Roanoke, Virginia
April 6, 1998
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMClAAE
c~y c~erk
April 8, 1998
File ~60-102-468
8andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33774-040698 authorizing you to execute
Amendment No. 4 to the contract with Mattern & Craig, Inc., for design, construction and
administration of bridge maintenance projects, in an amount not to exceed $31,100.00.
The abovereferenced measure was adopted by the Council of the City of Roanoke at a
regular meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Attachment
N N:~Kt. O1 ~,GENDAg~M=R~.WPO
W. Robert Herbert
April 8, 1998
Page 2
pc:
Mattem & Craig Consulting Engineers-Surveyors, 701 1st Street, S. W., Roanoke,
Virginia 24016
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
Delores C. Daniels, Assistant to the City Manager for Community Relations
Ellen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets, Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
Jan G. Bruce, Engineering Technical Supervisor
The Honorable Sherman A. Holland, Commissioner of the Revenue
H:~AG~.W~D
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33774-040698.
A RESOLUTION authorizing execution of Amendment No. 4 to the
contract with Mattern & Craig, Inc., for design, construction and
administration.
THEREFORE, BE IT RESOLVED by the Council of the City of
Roanoke that:
1. The City Manager or the Assistant City Manager and the
City Clerk are hereby authorized to execute and attest,
respectively, Amendment No. 4 to the contract with Mattern & Craig,
Inc., dated August 6, 1992, for design, construction and
administration of bridge maintenance projects.
2. The amount of Amendment No. 4 shall be not exceed
$31,100.00, and shall be in form approved by the City Attorney, all
as more particularly set forth in the Water Resources Committee's
report to this Council dated April 6, 1998.
ATTEST:
City Clerk.
II RHS R-%I-('RAI
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 8, 1998
File ~60-102-468
· andra H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33773-040698 providing for the acquisition of
property rights needed by the City for the Broadway Street Bridge Replacement Project;
setting a certain limit on the consideration to be offered by the City; providing for the City's
acquisition of such property rights by condemnation, under certain circumstances; and
authorizing the City to make motion for the award of a right of entry on any of the parcels
for the purpose of commencing the project. The abovereferenced measure was adopted
by the Council of the City of Roanoke at a regular meeting which was held on Monday,
April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
H:~AGENDAg~.W~:~
W. Robert Herbert
April 8, 1998
Page 2
pc~
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
Delores C. Daniels, Assistant to the City Manager for Community Relations
Ellen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets
Diane S. Ak, ers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
Jan G. Bruce, Engineering Technical Supervisor
The Honorable Sherman A. Holland, Commissioner of the Revenue
H:~AGENDAg6~J:~6.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33773-040698.
AN ORDINANCE providing for the acquisition of property rights
needed by the City for the Broadway Street Bridge Replacement
Project; setting a certain limit on the consideration to be offered
by the City; providing for the City's acquisition of such property
rights by condemnation, under certain circumstances; authorizing
the City to make motion for the award of a right of entry on any of
the parcels for the purpose of commencing the project; and
providing for an emergency.
BE IT ORDAINED by the Council of the City of Roanoke that:
1. For the Broadway Street Bridge Replacement Project, the
City wants and needs certain property rights, as more specifically
set forth in the report and attachments thereto to this Council
dated April 6, 1998, on file in the Office of the City Clerk. The
proper City officials are authorized to acquire for the City from
the respective owners the necessary rights with respect to the
parcels, for such consideration as the City Manager may deem
appropriate, subject to the limitation set out below and subject to
applicable statutory guidelines.
2. The total consideration for the title work, appraisals,
closing services, recordation fees and consideration to landowners
for the parcels shall not exceed $20,000.00 without further
authorization of Council. Upon the acceptance of any offer and
upon delivery to the City of a deed, approved as to form and
execution by the City Attorney, the Director of Finance is directed
to pay the respective consideration to the owners of the interest
conveyed, certified by the City Attorney to be entitled to the
same.
3. Should the City be unable to agree with the owner of any
real estate over which an interest is required or should any owner
be a person under a disability and lacking capacity to convey real
estate or should the whereabouts of the owner be unknown, the City
Attorney is authorized and directed to institute condemnation or
legal proceedings to acquire for the City the appropriate property
rights.
4. In instituting or conducting any condemnation proceeding,
the City Attorney is authorized to make motion on behalf of the
City for entry of an order, pursuant to §25-46.8, Code of Virginia
(1950), as amended, granting to the City a right of entry for the
purpose of commenCing the project. The Director of Finance, upon
request of the City Attorney, shall be authorized and directed to
drawn and pay into court the sums offered to the respective owners.
5. In order to provide for the usual daily operation of the
municipal government, an emergency is deemed to exist, and this
ordinance shall be in full force and effect upon its passage.
ATTEST:
City Clerk.
I I:',ORIZO-BROA I). I A
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMClAAE
City Clerk
April 8, 1998
File ~60-102-468
8andra H. Eakin
Deputy City Clerk
James D. Grisso
Director of Finance
Roanoke, Virginia
Dear Mr. Grisso:
I am attaching copy of Ordinance No. 33772-040698 amending and reordaining certain
sections of the 1997-98 Capital Projects Fund Appropriations, providing for appropriation
of $56,100.00, in connection with Amendment No. 4 to the engineering services agreement
with Mattern & Craig, Inc., for bridge maintenance projects and acquisition of property
rights needed for the Broadway Street Bddge replacement. The abovereferenced measure
was adopted by the Council of the City of Roanoke at a regular meeting which was held
on Monday, April 6, 1998.
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
pc:
W. Robert Herbert, City Manager
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
N:~KL.O1 ~AGEN D~N=R6.WI=O
James D. Grisso
April 8, 1998
Page 2
pc:
Delores C. Daniels, Assistant to the City Manager for Community Relations
Ellen S. Evans, Construction Cost Technician
Rosemary R. Trussell, Accountant, Contracts and Fixed Assets, Finance
Diane S. Akers, Budget Administrator, Office of Management and Budget
D. Darwin Roupe, Manager, Supply Management
Jan G. Bruce, Engineering Technical Supervisor
The Honorable Sherman A. Holland, Commissioner of the Revenue
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA
The 6th day
of April, 1998.
No. 33772-040698.
AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital
Projects Fund Appropriations, and providing for an emergency.
WHEREAS, for the usual daily operation of the Municipal Government of the City
of Roanoke, an emergency is declared to exist.
THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that
certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same
are hereby, amended and reordained to read as follows, in part:
A~3Dropriations
Streets and Bridges
Bridge Repair and Replacement (1) ..........................
Capital Improvement Reserve
Public Improvement Bonds - Series 1997 (2) ...................
$21,655,613
585,204
$15, 26O, 944
5,509,350
1) Appropriated from
Bond Funds
2) Bridges
(008-052-9548-9001) $
(008-052-9706-9190) (
56,100
56,100)
BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall
be in effect from its passage.
ATTEST:
City Clerk.
'~' ~-'~ R.L=~oii 'No~ 98-319
APR-2 A8:10
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Amendment No. 4 - Engineering Services Agreement
Bridge Maintenance Projects and Acquisition of Property
Rights for Broadway Street Bridge Replacement
The attached staff report was considered by the Water Resources Committee at its regular
meeting on March 16, 1998. The Committee recommends that Council take the following
actions in accordance with conditions stated in the attached report:
Authorize the acquisitions of property rights as more specifically identified
in Attachment "A" by making offers based on appraisals and institute
condemnation if necessary for the Broadway Street Bridge request.
Authorize the City Manager to execute Amendment No. 4 to the contract with
Mattern & Craig, Inc., Roanoke, Virginia.
Appropriate $56,100 ($36,100 Amendment No. 4 and $20,000 property
rights) from the 1997 Bond Issue to Bridge Maintenance Projects, Account
No. 008-052-9548-9001.
Respectfully submitted,
Chairperson
Water Resources Committee
LFW:KBK:afm
Attachment
cc: Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
Delores D. Daniels, Assistant to City Manager for Community Relations
Ellen Evans, Construction Cost Technician
Accountant, Contracts and Fixed Assets
Diane S. Akers, Budget Administrator
D. D. Roupe, Manager, Off]ce of Supply Management
Sherman Holland, Commissioner of the Revenue
Jan G. Bruce, Engineering Technical Supervisor
Report No. 98-319
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
March 16, 1998
Member~, Water Resources Committee
Kit B. Kiser, Director, Utilities & Operations thru
W. Robert Herb{~~ Manager
AMENDMENT NO, 4 ENGINEERING
SERVICES AGREEMENT
BRIDGE MAINTENANCE PROJECTS
AND ACQUISITION OF PROPERTY RIGHTS
FOR BROADWAY STREET BRIDGE REPLACEMENT
Background on the subject in chronological order is as follows:
Bridge Inspection Program has revealed that Broadway Street Bridge/18038 is
in need of replacement.
Preliminary engineering study for Broadway Street Bridge//8038 was prepared
by Mattern & Craig. Inc. as part of an engineering services agreement that
include five bridges which have all been completed.
Funding for Broadway Street Bridge Replacement was included in the 1997
General Obligation Bond Issue,
II.
Current situation is as follows:
Engineering services need to be provided to complete Phase II Design and Phase
III Construction Administration.
Bo
Authorization is needed to move forward with title
negotiations, and closings for acquisition of property rights.
be acquired are shown on Attachment A.
work, appraisals,
Property rights to
III.
Issues in order of importance are as follows:
A. Project schedule
B. COSt
C. Funding
Members, Water Resources Committee
Amendment No. 4
Engineering Services Agreement
Bridge Maintenance Projects and
Acquisitions of Property Rights
for Broadway Street Bridge Replacement
March 16, 1998
Page 2
IV.
Alternatives in order of feasibility are as follows:
A. Water Re~Qurces CQmmittee recommends that City Council authorize:
1. The City Manager to take appropriate action in order to accomplish the
acquisition of all property rights necessary for the construction of the
project, in a form acceptable to the City Attorney. Said property rights
may be acquired by negotiation or eminent domain and include fee
simple, permanent easements, temporary construction easements, right-
of-way, licenses or permits.
a. Proiect schedule will be maintained.
b. Cost e~timated 1;o acouire necessary property riohts totals
$20,000; property owners are identified on Attachment "A."
c. Fundino totalina $20,000 is available from the 1997 bond issue.
2. City Manager to execute Amendment No. 4 to the engineering service
agreement with Mattern & Craig, Inc., Roanoke, Virginia, in the amount
of $36,100.
a, Pro!ect schedule will be maintained.
b. Cost of amendment is reasonable based on work to be
performed.
c. Funding totalino $36,100 is available from the 1997 bond issue.
B. Water Resources Committee not recommend that:
1. City Manager take action to acquire property rights.
a. Project schedule would be delayed.
b. Cost would not be an issue at this time.
c. Fund~ would remain in bond account.
Members, Water Resources Committee
Amendment No. 4
Engineering Services Agreement
Bridge Maintenance Projects and
Acquisitions of Property Rights
for Broadway Street Bridge Replacement
March 16, 1998
Page 3
City Manager not authorize the Amendment 4 with Mattern & Craig, Inc.:
Proiect schedule would be delayed.
Cost would not be an issue at this time.
Fund will remain in bond account.
Recommendation is as follows:
Water Resource Committee concur in Alternative "A" and take the following actions:
A. Authorize the acqvi$itions of oropertv riohts as more specifically identified in
Attachment "A" by making offers based on appraisals and institute
condemnation if necessary for the Broadway Street Bridge request.
B. Authorize the City Manaoer to execute Amendment No. 4 to the contract with
Mattern & Craig, Inc., Roanoke, Virginia.
C. Appropriate 856,100 (~36,100 Amendment No. 4 and $20.000 property riohts)
from the 1997 Bond Issue to Bridge Maintenance Projects, Account No. 008-
052-9548-9003.
KBK/JGB/fm
Attachments
C;
City Attorney
City Clerk
Director of Finance
Director of Public Works
Director of Utilities & Operations
Assistant to City Manager for Community Relations
City Engineer
Construction Cost Technician
Accountant, Contracts and Fixed Assets
Budget Administrator
Manager, Office of Supply Management
Commissioner of Revenue
ATTACHMENT "A"
Property Owner
Cycle Systems, Inc.
Cycle Systems, Inc.
Cycle Systems, Inc.
George H. Fulton
Tax No.
1272502
1272506
128O3O2
1280607
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 9, 1998
File #70-337-354-373-468
8andre H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33776-040698 authorizing you to execute an amendment to
the Sublease Agreement between the Jefferson Center Foundation and the City to provide storage
space in the Jefferson Center to meet the storage needs of the Fire-EMS Department. The
abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting
which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
1V[FP:Io
Attachment
pc:
V~rdbum C. Dibling, Ir., City Attorney
James D. C-risso, Director of Finance
H:~AGENDAG~APR6.W~O
W. Robert Herbert
April 9, 1998
Page 2
pc:
George C. Snead, Director, Public Safety
Kit B. Kiser, Director, Utilities and Operations
Charles M. Huffine, City Engineer
Delores C. Daniels, Assistant to the City Manager for Community Relations
Sarah E. Fitton, Engineering Coordinator
James Grigsby, Chief; Fire-EMS
V'mcent D. Stover, Fire-EMS Support Administrator
IN THE COUNCIL FOR THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33776-040698.
A RESOLUTION authorizing execution of an Amendment to the
Sublease Agreement between the Jefferson Center Foundation and the
City to provide suitable space in the Jefferson Center to meet the
storage needs of the Fire-EMS Department.
BE IT RESOLVED by the Council of the City of Roanoke that:
1. The City Manager or Assistant City Manager is hereby
authorized, for and on behalf of the City, to execute an Amendment
to the Sublease Agreement between the Jefferson Center Foundation
and the City to provide suitable space in the Jefferson Center to
meet the storage needs of the Fire-EMS Department, said Amendment
to be upon the terms and conditions as more particularly set out in
the Water Resources Committee's report to this Council dated April
6, 1998.
2.
Attorney.
The amendment shall be in form approved by the City
ATTEST:
City Clerk.
tI:\RES\R-A-JEFF. I
'913 ~ 25 ~,t~rii~}, 1998
Report No. 98-324
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
Subject: Amendment to Sublease / Fire-EMS Department
Jefferson Center Foundation, Ltd.
The attached staff report was considered by the Water Resources Committee at its regular
meeting on March 16, 1998. The Committee recommends that Council authorize the execution
of a Sublease Amendment to provide suitable space in the Jefferson Center to meet the storage
needs of the Fire-EMS Department, in accordance with conditions stated in the attached report:
Respectfully submitted,
Water Resources Committee
LFW:KBK:afm
Attachment
CCi
Wilburn C. Dibling, Jr., City Attomey
James D. Grisso, Director of Finance
George C. Snead, Director of Public Safety
Kit B. Kiser, Director of Utilities & Operations
Charles M. Huffine, City Engineer
Delores D. Daniels, Assistant to City Manager for Community Relations
Sarah E. Fitton, Engineering Coordinator
Vincent D. Stover, Fire-EMS Support Administrator
Report No. 98-324
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
March 16, 1998
Members, Water Resources Committee
'Kit B. Kiser, Direct~r,\ytilities and Operations thru
W. Robert Herb~anager
Amendment to Sublease / Fire-EMS Department
Jefferson Center Foundation, Ltd. (JCF)
Background on the subject in chronological order is as follows:
Sublease for office space in the Jefferson Center for certain city offices,
including the Fire-EMS Department, was approved by Ord. No. 30763-
102891 which was adopted by City Council on October 28, 1991.
Current space is insufficient to provide a secure storage area to store
supplies and equipment used by the Fire-EMS Department.
I1.
Current situation is as follows:
Fire-EMS Department has located suitable space in the Jefferson Center to
meet their storage needs. This space contains 315 square feet and may be
obtained through an amendment to the City's existing sublease.
The terms of the sublease amendment were negotiated as follows:
1. Number of Square Feet 315
2. Sublease Rate Increase $105 per month
3. Intended Use Storage space
4. Location First Floor of Jefferson Center
5. All other terms and conditions of the original Sublease Agreement
dated November 1, 1991, remain in full force and effect.
Amendment to Sublease / Fire-EMS Department
Jefferson Center Foundation, Ltd. (JCF)
Page 2
March 16, 1998
The original Sublease Agreement required the City to indemnify and hold
harmless the JCF, its officers, agents and employees, from any and all
claims, legal actions and judgments advanced against the JCF and for
expenses the JCF may incur in this regard, including but not limited to
attorney's fees and other costs of defense, arising out of City's intentional
and negligent acts or omissions with respect to the rights and privileges
granted by JCF to City.
III.
Issues in order of importance are as follows:
A. Need
B. Timing
C. Cost
IV.
Alternatives in order of feasibility are as follows:
City Council authorize the execution of the Sublease Amendment, as
summarized above and in form approved by the City Attorney.
1. Need of Fire-EMS Department for additional storage space is met.
2. Timing to permit use of space as soon as possible will be met.
Cost will be $105 per month. Funding is available in Account No.
001-050-3213-3075, Other Rentals.
City Council does not authorize the execution of the Sublease Amendment,
as summarized above and in form approved by the City Attorney.
1. Need of Fire-EMS Department for additional storage space is not met.
2. Timing to permit use of space as soon as possible will not be met.
3. Cost will be zero.
Amendment to Sublease / Fire-EMS Department
Jefferson Center Foundation, Ltd. (JCF)
Page 3
March 16, 1998
V. Recommendation is as follows:
City Council authorize the execution of the Sublease Amendment, as summarized
above and in form approved by the City Attorney, in accordance with Alternative "A".
WRH/KBK/SEF/
CC:
City Attorney
City Clerk
Director of Finance
Director of Public Safety
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Fire-EMS Support Administrator
HALL ASSOCIATES, INC.
COMMERCIAL - INDUSTRIAL - REALTORS
213 SOUTH JEFFERSON STREET, SUITE 1007
ROANOKE, VA 24011-1714
(540) 982-0011 - (540) 344-1730 FAX
AMENDMENT TO SUBLEASE
THIS AMENDMENT TO SUBLEASE is made and entered into this 27th day of
February_ , 19 98 by and between JEFFERSON CENTER FOUNDATION. LTD,
hereinafter referred to as "Subleesor", and, THE CITY OF ROANOKE. VIRGINIA. a
municipal cor_oorafion of the Commonwealth of Virginia .hereinafter referred to as
"Sublessee".
WITNESSETH:
WHEREAS, Subleesor Subleased certain premises ( 15,000 square feet) in
The Jefferson Center located at _ 541 Luck Avenue. Roanoke. VA to
Sublessee pursuant to that certain Sublease dated the 1st day of November 1~)9t.
hereinafter referred to as the "Sublease", the premises being more particularly
described therein; and
WHEREAS, Sublessor wishes to amend said Sublease and the Sublessee
wishes to amend the Sublease; and
WHEREAS, Subleesor and Sublessee therefore wish to amend said Sublease:
NOW THEREFORE, in consideration of those present and the agreement of
each other, Subleesor and Sublessee agree that the said Sublease shall be and the
same is hereby amended as of the 27th day of February_ ,19 98 .
1. The Sublessee shell expand current space by 315 square feet for a
total of ~square feet.
2. The rent shall increase $105.00 per month.
3. All other terms, covenants and conditions of the Sublease as amended,
shall remain in full force and effect heretofore.
All parties acknowledge that the REALTOR is the Agent of the Sublessor, not
the Sublessee. The REALTOR'S fiduciary duties of loyalty and faithfulness are owed
to the Sublessor who is their principal. REALTORS are required by law and their Code
of Ethics to treat the Sublessee honestly and fairly.
IN WITNESS WHEREOF, Sublessor and Subleesee have executed this
agreement in the presence of the undersigned competent witnesses on the date first
above written.
WITNESS: SUBLESSOR:
JEFFERSON CENTER
FOUNDATION, LTD.
WITNESS:
SUBLESSEE: CITY OF ROANOKE
WITNESS:
SUBLEASING AGENT: STUART L. MEREDITH
HALL ASSOCIATES, I NC.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 9, 1998
File #27-28-468
Sandm H. F. akin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Ordinance No. 33757-040698 authorizing the abandoment of a certain
unused public easement for water and sewer located across property identified by Official Tax No.
2270808, upon certain terms and conditions. The abovereferenced measure was adopted by the
Council of the City of Roanoke on first reading at a regular meeting which was held on Monday,
March 16, 1998, also adopted on second reading on Monday, April 6, 1998, and will be in full force
and effect ten days following the date of its second reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
Mr. and Mrs. Gregory S. Emerson, 2433 Churchill Drive, N. W., Roanoke, Virginia 24012
Wilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
H:~AGENDAg6~M:~R~.WPO
W. Robert Herbert
April 9, 1998
Page 2
Willard N. Claytor, Director Real Estate Valuation
William F. Clark, Director, Public Works
Kit B. Kiser, Director, Utilities and Operations
Delores C. Daniels, Assistant to the City Manager for Community Relations
Charles M. Huffme, City Engineer
Sarah E. Fitton, Engineering Coordinator
H:~AOENDA~8~APR~.WPO
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33757-040698.
AN ORDINANCE authorizing the abandonment of a certain unused
public easement for water and sewer located across property
identified by Official Tax No. 2270808, upon certain terms and
conditions.
BE IT ORDAINED by the Council of the City of Roanoke that the
City Manager and the City Clerk are authorized to execute and
attest, respectively, in form approved by the City Attorney, the
appropriate document abandoning the City's interest in an unused
public easement for water and sewer located across property
identified as Official Tax No. 2270808, currently owned by Gregory
S. and Valerie S. Emerson, upon certain terms and conditions, and
as more particularly set forth in the report to this Council dated
March 16, 1998.
ATTEST:
City Clerk.
H:\ORD\O-AB-EME.1A
CITY OF ROANOKE
INTERDEPARTMENTAL COMMUNICATION
DATE:
TO:
FROM:
SUBJECT:
March I6, 1998
Members, Water Resources Committee
Kit B. Kiser, Dire~ct~,~[tilities and Operations thru
W. Robert Herb~ity Manager
ABANDONMENT OF PUBLIC EASEMENT
SPEEDWELL AVENUE, NW
The attached report, which is being recommended to City Council this same date, is for
your information, any discussion, and requested support at Council's meeting.
WRH/KBK/SEF/
Attachment
CC:
City Attorney
City Clerk
Director of Real Estate Valuation
Director of Utilities and Operations
Engineering Coordinator
Mr. & Mrs. Gregory S. Emerson
March 16, 1998
Council Report No. 98-118
Honorable Mayor and City Council
Roanoke, Virginia
Dear Members of Council:
SUBJECT: ABANDONMENT OF PUBLIC EASEMENT
SPEEDWELL AVENUE, NW
~ in chronological order is as follows:
A=
Ordinance No. 12878, adopted by City Council on October 29, 1956
(copy attached), vacated an undeveloped portion of Speedwell
Avenue, NW, approximately 175' in length, thereby creating a new lot
identified as Tax No. 2270808.
A ~)ublic easement was reserved for sewer lines and water mains and
the right of ingress and egress for the maintenance, repair, and
construction of any property now or hereafter used for such easement
at the time the undeveloped street was vacated.
Current owner of the property has located a buyer for the lot who
desires to construct a residence on the lot; however, the unused
easement reserved by the City precludes the construction of a house
on this lot.
Current owner of the proper.tv was not aware of the easement until
the buyer's attorney discovered it prior to closing the real estate
transaction. Both the buyer and the current owner, who has
purchased another home, are anxious to complete the sale as quickly
as possible. See attached letter dated February 25, 1998.
II.
Current Situation is as follows:
Property owner h{~s reauested that the City abandon the easement
reserved by Ord. No. 12878, which has never been utilized.
Existing easements must be vacated by City Council. The parcel
involved is Tax No. 2270808.
Honorable Mayor and City Council
March 16, 1998
ABANDONMENT OF PUBLIC EASEMENT
SPEEDWELL AVENUE, NW
Page 2
II1.
Issues in order of importance are as follows:
A. Need
B. Timing
IV. Alternatives in order of feasibility are as follows:
City Council authorize the abandonment of the public easement across the
property identified as Tax No. 2270808, in a form approved by the City
Attorney.
Need of property owner to complete sale of lot is met. The City does not
have a need for maintaining this easement.
2. Timing to allow closing to take place as soon as possible will be met.
City. Council does not authorize the abandonment of the public easement
across the property identified as Tax No. 2270808, in a form approved by the
City Attorney.
1. Need of property owner to complete sale of lot is not met.
2. Timing to allow closing to take place as soon as possible will not be met,
RecommendatiQrl is as follows:
City_ Council authorize the abandonment of the public easement across the property
identified as Tax No. 2270808, in a form approved by the City Attorney.
Respectfully submitted,
W. Robert Herbert
City Manager
Honorable Mayor and City Council
March 16, 1998
ABANDONMENT OF PUBLIC EASEMENT
SPEEDWELL AVENUE, NW
Page 3
WRH/KBK/SEF/
cc: City Attorney City Clerk
Director of Finance
Director of Public Works
Director of Utilities and Operations
Assistant to City Manager for Community Relations
City Engineer
Engineering Coordinator
Gregory S. & Valerie Emerson
February 25, 1998
Gregory S. Emerson
4708 Faldo Circle NE
Roanoke, VA 24019
Mr. Kit Kiser, Director
Utilities & Operations - City of Roanoke
215 Church Avenue SW, Room 354
Roanoke, VA 24011
Dear Mr. Kiser:
I am writing to request that the City of Roanoke abandon the public utility
easement by means of a quick claim deed on Tax Map//2270808, Closed
Street section Lot 8, Block 7, Sec. 1. Copy of Map Attached. Your
cooperation and expedient delivery of City services is greatly appreciated.
Please contact me at EXT-1123 if you have any questions.
Respectfully Submitted,
Gregory S. Emerson
CC: Gladys Yates, Assistant City Attorney
CNURCNILL DRIVE, N.W.
~0' I~/w
LOT 8
BLOCK I%
q
P. Et,. ?- ~ PG. 2.1c~
ORD.
D.I~, is,ri.i, Pc~.
Tn,%t, ¼a 2"a-1'o'8oE~
t
b
~TRE.~-.T
WIRE
· '~ 3~0o2q' W
LOT 8
E~Loc. K '-f
..Ge.C. I
JO' MII4. BLDC~, LIt41~
MOTE.: THE. SUB3E.CT PROPER.T"(
I% LOCATE.{)ILl FLOOD IKI-G, URAI~
/~MD UR~,A~I DF-~/ELOPHE.NT.
LOT I
BLOCK 14
Plld
c~=RTI F'IF-D UkklD 5UEVEYOI~
~N THE COUNCTr. OF THE CITY OF P~ANOKE, V~G~TA,
The 2qth day of October, I~55.
No. 12878.
AN ORDINANCE vacating, discontinuing and closing a cer-
tain mapped, but undeveloped, portion of Speedwell Avenue, N.~.,
approximately 175 feet in length from the south line of'Churchill
Drive, N. ~., to'a 10-foot undeveloped alley in Block 7, Dor-
chester Court, City of Roanoke, Virginia.
W~EREAS, Hans C. Lund has heretofore filed his petition
before Council in accordance with law in which said petition
said Hans C. Lund requested Council to permanently vacate, dis-
continue and close the h'ereinafter described street, to the
filing of which said petition due notice was given to the public
as required by law; and
~HEREAS, in accordance with the prayer of said petition
viewers were appointed by Council to view the property and
report in writing whether in their opinion any inconvenience
would res~ult from permanently vacating, discontinuing and clos-
ing the hereinafter described street; and
~HEREAS, it appears from the report in writing filed by
said'viewers in this proceeding (filed with the City Clerk,
together with the affidavit of said viewers on the 15th day of
Octobe~ 1956), that no inconvenience would result, either to any
individual or to the public from permanently vacating, discon-
tinuing and closing said street; and
~HEREAS, it further appears to Council that the said
petitioner has agreed to bear and defray the costs and expenses
incident to this proceeding.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that a certain mapped, but undeveloped, portion of
Speedwell Avenue, N.~., approximately 175 feet in length from the
south line of Churchill Drive, N. ~., to a 10-foot undeveloped
alley in Block 7, Dorchester Court, City of Roanoke, Virginia,
be, and the same is hereby permanently vacated, discontinued and
closed; and that all right, title and interest of the City of
Roanoke and the public in and to said street described herein are
hereby released insofar as the Council is empowered so to do, the
City of Roanoke, however, reserving unto itself a public easement
in the said street for sewer lines and water mains and the right
of ingress and egress for the maintenance, repair and construction
of any property now or hereafter used for such easement.
BE IT FURTHER ORDAINED that the City Engineer be, and he
is hereby directed to mark ~Permanently Vacated, Discontinued and
Closede that certain mapped, but undeveloped, portion of Speedwell
Avenue, N. ~., approximately 175 feet in length from the south
line of Churchill Drive, N. ~., to a 10-foot undeveloped alley in
Block 7, Dorchester Court, City of Roanoke, Virginia, on all maps
and plats on file in the office of. the City Engineer of the City
of Roanoke, on which said maps and plats said street is shown,
referring to the book and page of Resolutions and Ordinances of
the Council of the City of Roanoke wherein this Ordinance shall be
spread.
BE IT FUR?HER ORDAINED that the Clerk of this Council
deliver to the Clerk of the Hustings Court for the City of Roanoke,
Virginia, a copy of this Ordinance in order that said Clerk may
make proper notation on all maps or plats recorded in his said
office upon which are shown the said street herein permanently
vacated, discontinued and closed as provided by law.
-2-
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
April 9, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Maryellen F. Goodlatte, Attorney
Glenn, Feldmann, Darby & Goodlatte
200 First Campbell Square
Roanoke, Virginia 24011-1613
Dear Ms. Goodlatte:
I am enclosing copy of Ordinance No. 33759-040698 rezonin8 ten tracts of land located on Southern
Lane, Southern Hills Drive and Griffin Road, S. W., identified as Official Tax Nos. 5470108-
5470115, inclusive, 5480701 and 5480704, from RS-3, Singie-Family Residential District, to C-2,
General Commercial District, subject to certain conditions proffered by the petitioner. The
abovereferenced measure was adopted by the Council of the City of Roanoke on first reading at a
regular meeting which was held on Monday, March 16, 1998, also adopted on second reading on
Monday, April 6, 1998, and will be in full force and effect ten days following the date of its second
reading.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:lo
Enclosure
pc:
Mr. Roy R. Pollard, Ir., 130 Sycamore Avenue, N. E., Roanoke, Virginia 24012
Plaza 220, Inc., c/o Harry Maghera, 30 Campbell Avenue, Roanoke, Virginia 24011
Mr. and Mrs. Thakorbhai P. Patel, 4138 Franklin Road, S. W., Roanoke, Virginia 24014
Mr. and Mrs. Donald E. Peterson, 5204 Chukar Drive, S. W., Roanoke, Virginia 24014
N:~CKLOI~AGENOA~B~kPR~.~/PD
MaryeHen F. Goodlatte
April 9, 1998
Page 2
pc.'
HRE, Inc., 5237 Flintlock Road, S. W., Roanoke, Virginia 24014
City of Roanoke, Virginia, 1317 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mr. and Mrs. Henry H. Muse, 4049 Griffin Road, S. W., Roanoke, Virginia 24014
Mr. and Mrs. Raymond M. Iseley, 1711 Bristol Road, Greensboro, North Carolina 27046
Mr. and Mrs. Gordon D. Sox, 4207 Griffin Road, S. W., Roanoke, Virginia 24014
Mr. and Mrs. W. F. Cobbs, 4208 Southern Hills Drive, S. W., Roanoke, Virginia 24014
Mr. and Mrs. James A. Allman, IH, Route 2, Box 238, Goodview, Virginia 24095
Gray Lumber Company, Grayland Company, L.P., and NationsBank of Virginia,
N. A. and Elmon T. Gray, Trustees, c/o Grayco, Inc., 951 E. Byrd Street, Suite 910,
Richmond, Virginia 23219
Mr. William D. Bestpitch, 381 Washington Avenue, S. W., Roanoke, Virginia 24016
Mr. Lincoln D. Barrett, President, Southern Hills Improvement Association, 4268 Joplin
Road, S. W., Roanoke, Virginia 24014
John R. Marlles, Chief, Planning and Community Development
M_artha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Buildin8 Commissioner
Steven J. Talevi, Assistant City Attorney
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33759-040698.
AN ORDINANCE to amend ~36.1-3, Code of the City of Roanoke
(1979), as amended, and Sheet Nos. 547 and 548, Sectional 1976 Zone
Map, City of Roanoke, to rezone certain property within the City,
subject to certain conditions proffered by the applicant.
WHEREAS, Southern Lane Group, LLC, has made application to the
Council of the City of Roanoke to have the hereinafter described
property rezoned from RS-3, Single Family Residential District, to
C-2, General Commercial District, subject to certain conditions
proffered by the applicant; and
WHEREAS, the City Planning Commission, which after giving
proper notice to all concerned as required by S36.1-693, Code of
the City of Roanoke (1979), as amended, and after conducting a
public hearing on the matter, has made its recommendation to
Council; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on December 15, 1997, after due and
timely notice thereof as required by S36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed r~zoning; and
WHEREAS, pursuant to the request of the Petitioner, on motion
made and duly seconded and unanimously adopted, the matter was
tabled at the meeting of December 15, 1997; and
WHEREAS, pursuant to the request of the Petitioner, on motion
made and duly seconded, this matter was taken off the table and set
for public hearing on March 16, 1998; and
WHEREAS, a public hearing was held by City Council on said
application at its meeting on March 16, 1998, after due and timely
notice thereof as required by ~36.1-693, Code of the City of
Roanoke (1979), as amended, at which hearing all parties in
interest and citizens were given an opportunity to be heard, both
for and against the proposed rezoning; and
WHEREAS, this Council, after considering the aforesaid
application, the recommendation made to the Council by the Planning
Commission, the City's Comprehensive Plan, and the matters
presented at the public hearing, is of the opinion that the
hereinafter described property should be rezoned as herein
provided.
THEREFORE, BE IT ORDAINED by the Council of the City of
Roanoke that §36.1-3, Code of the City of Roanoke (1979), as
amended, and Sheet Nos. 547 and 548 of the Sectional 1976 Zone Map,
City of Roanoke, be amended in the following particular and no
other:
The following ten (10) tracts of land designated on Sheet Nos.
547 and 548 of the Sectional 1976 Zone Map, City of Roanoke, as
Official Tax Nos. 5470115, 5470113, 5470114, 5470112, 5470111,
5470108, 5470109, 5470110, 5480701 and 5480704, respectively, be,
and are hereby rezoned from RS-3, Single Family Residential
District, to C-2, General Commercial District, subject to the
2
proffers contained in the Third Amended Petition filed in the
Office of the City Clerk on December 15, 1997, and that Sheet Nos.
547 and 548 of the Zone Map be changed in this respect.
ATTEST:
City Clerk.
I I:\OR D- REZ~O- SO[.A NE. I E 3
Terri West- The Roanoke Times
02/25/98
~ .ct: 2248018GLEN
Ph: 224-8018
P. O. BOX 2887
ATTN: MARYELLEN F. GOODLATTE
ROANOKE VA 24001
DC,
'~'540-981-3415
~l;Feb. 25,1998
The Roanoke Times
Paytype BL Rate LE
Source FX Class 10
Start 02/26198 Issues
Name: GLENN, FELDMANN, DARBY
Class Rate: Disp Rate:
Credit Status:
Reply Reques~
Legals Rep: 31
Legals [] TFN
Rate lss 2 Stop 03/05/98
Lines ........
Depth .......
Columns ......
Graphic .....
St Words.
['-I BonedAd
Copy Line NOTICE OF PUBLIC HE
SortS~ring
[-] M~nmfl 8orr Te~rSheet~
ProductCode
~] Receipt F-~ Movable
155
39
3.39
0
0
0
PO # rezoning
[-~ OnHold
Priee
Discount
FreeDay
Net
St Tan
FedTan
Total
Payment
App Ct.
132.60
0.00
0
132.60
0.00
0.00
132.60
0.00
0.00
0.00
[-'] Kill Ad
Reason for Discount
II
Editions
NORCE Of PUBLIC HEARING
[O WHOM IT MAY CONCERN:
Pursuant to the provisions of
Article VII of Chapter 36.1~
Code ~ the Cit~ ~ Roanoke
(1979), as amended, the Coun-
cil of the City of Roanoke will
hold a Public Reanng on Men -
day, March 16, 1998, at ?:00
p.m., in the Co~Jncil Chamber in
the Municipal Building, 215
Church Avenue, S.W., on the
question of rezoning from
RS-3, .~ngle Family Residential
District, to C-2, Genital Com-
mercial B~s~ct, sabject to cer -
tain progerod conditions, the
following ten (10) tracts of
land:
Official Tax Nos, 5470115,
5470113, 5470114,
,5470112, 5470111,
5470108, 5470109,
5470110. 5480701 and
5480704.
A copy or th~s propesal is avail-
able hx public inspection in the
OITice of the City Cleft,,, Room
456, Municipal Building. NI
parties in interest may appear
on the above date and be
heard on the question.
GIVEN under my hand this 26t'h
day of February, 1998.
Mar/g. Pafl~er, Caty Clerk.
(73275~
0:44 AM
FEB-25;-1998 ~: 50
540-981-:3415
~2/2
732755
P. 02
NOTICE OF PUBLIC HEARING
TO WHOM IT MAY CONCERN:
Pursuant to the provisions of Article VII of Chapter 36.1,
Code of the City of Roanoke (1979), as amended, the Council of the
City of Roanoke will hold a Public Hearing on Monday, March 16,
1998, at 7:00 p.m., in the Council Chamber in the Municipal
Building, 215 Church Avenue, S.W., on the question of rezoning from
RS-3, Single Family Residential District, to C-2, General
Commercial District, subject to certain proffered conditions, the
following ten (10) tracts of land:
Official Tax Nos. 5470115, 5470113, 5470114, 5470112,
5470111, 5470108, 5470109, 5470110, 5480701 and 5480704.
A copy of this proposal is available for public inspection in
the Office of the City Clerk, Room 456, Municipal Building. All
parties in interest may appear on the above date and be heard on
the question.
GIVEN under my hand this 26th day of February , 1998.
Mary F. Parker, City Clerk.
H:\NOT1CE\N-SOLANE.I B
'98 I~AR16 P3:50
Office of the City Manager
March 13, 1998
Mr. Linc Barrett, III, President
Southern Hills Improvement Association
4268 Joplin Road, SW
Roanoke, VA 24014
Dear Linc:
I understand that the neighborhood desires infrastructure improvements to the area,
and also, that the neighborhood has a genuine concern that future rezonings (beyond the
current proposal) could have a negative impact on the neighborhood. I believe the
increased tax revenues that would be generated as a result of the Southern Lane Group,
LLC proposed new commercial development adjacent to your neighborhood could be
utilized to make improvements in the Southern Hills area. Without these new revenues,
there are no funds identified or programmed through the City's normal budgeting process
and capital improvement program to make improvements of the magnitude that your group
desires.
Therefore, I am willing to recommend a new concept to Roanoke City Council
related to using anticipated new revenue from commercial development to construct
neighborhood enhancements. Contingent on approval of the Southern Lane Group's
rezoning and the commercial development is actually built, I am prepared to make the
following recommendations to City Council:
The Department of Planning and Community Development coordinate,
through the Neighborhood Partnership and your neighborhood organization,
the development of a neighborhood plan for Southern Hills. The
neighborhood plan would identify and prioritize the public improvements
desired by the neighborhood, along with establishing future land use
standards as a guide for Preserving the Southern Hills neighborhood and its
residential character.
Dedicate $800,000 to make infrastructure improvements to the Southern
Hills neighborhood. The $800,000, for new public improvements identified
in the neighborhood plan, will be made available following the issuance of
certificates of occupancy for more than 50 percent of the approved building
sites in the Southern Lane Group's Development Plan.
Room 364 Municipal South 215 Church Avenue, S,W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1 i 38
CityWeb:www, cl. roanoke .va. us
Mr. Linc Barrett, III, President
Page 2
Upon completion of the neighborhood plan, a schedule for completing the
improvements, funded by the $800,000 previously discussed, will be
developed and a project manager from the City's Engineering Department
will be appointed. The comprehensive neighborhood improvement program
would then be implemented and construction would begin.
I am hopeful this will communicate the message to the neighborhood that the City
is desirous of improving your area as well as protecting its residential character. As
always, adequate funding through revenue growth is the key. Southern Hills is in the
unique, and I think, enviable position of being able to take advantage of change in the form
of positive improvements to the neighborhood that will also protect and preserve it for
future generations.
Sincerely,
W. Robert Herbert
City Manager
JRM:mpf
CC:
The Honorable David A. Bowers
And Members of City Council
James D. Ritchie, Assistant City Manager
VVilburn C. Dibling, Jr., City Attorney
James D. Grisso, Director of Finance
Mary F. Parker, City Clerk
William F. Clark, Director of Public Works
John R. Marlles, Chief, Planning and Community Development
Office of the Ci~ Manager
March 13, 1998
Mr. Linc Barrett, III, President
Southern Hills Improvement Association
4268 Joplin Road, S. W.
Roanoke, VA 24014
Dear Linc:
John Marlles, Chief of Planning and Community Development, has recently
made me aware that some members of the Southern Hills Improvement Association
have questions or concerns regarding the City's commitment to carrying out the
proposal outlined in my draft letter to you dated March 4, 1998.
In a effort to address these concerns, I have included an executed copy of the
City's proposal for your consideration. John Marlles or I will be happy to meet with you
to clarify any additional questions that you or members of your organization may have.
Sincerely,
W. Robert Herbert
City Manager
WRH/ga
Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (54C~ ~:.! ' ' ~8
CityWeb:www. ci.roanoke.va.us
· 98 3 M2:59
SOUTHERN HILLS IMPROVEMENT ASSOCIATION
March 13,1998
Dear Mayor and fellow City CounCil members:
The Southern Hills Improvement Association requests a continuance'
on the issue of the proposed development by Southern Lane Group,
L.L.C. This is due to the proposal made by the City Manager,
Bob Herbert to take 800,0005 of the tax revenue generated from
the development and use this money to make some of the needed
improvements to Southern Hills.
Additional time is needed to study this proposal and its potential
effects on Southern Hills neighborhood. Please allow more time for
this to take effect because this proposal was made only~two weeks
ago. Thank you for your support in helping to ensure the future
of our neighborhood.
Sincerely,
Linc Barrett III
President, Southern Hills
Improvement Association
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
February 19, 1998
File #51
SANDRA H. EAKIN
Deputy City Clerk
Maryellen F. Goodlatte, Attomey
Glenn, Feldmann, Darby, and Goodlatte
200 First Campbell Square
Roanoke, Virginia 24011-1613
Dear Ms. Goodlatte:
Your communication under date of February 11, 1998, on behalf of Southerrr~ane Group,
L. L. C., to rezone certain tracts of land located on Southern Lane, Southern Hills Drive
and Griffin Road, S. W., and requesting that a public hearing be scheduled on the request
for Monday, March 16, 1998, at 7:00 p.m., was before the Council of the City of Roanoke
at a regular meeting which was held on Tuesday, February 17, 1998.
On motion, duly seconded and adopted, the matter was removed from the Council table,
and the City Clerk was instructed to advertise a public hearing to be held on Monday,
March 16, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard in the City
Council Chamber, Fourth Floor, Municipal Building, 215 Church Avenue, S. W.
It will be necessary for you, or your representative, to be present at the March 16
public hearing. Failure to appear could result in a deferral of the matter until a later
date.
MFP:Io
Sincerely, P~t.~
Mary F. Parker, CMC/AAE
City Clerk
H:~AGENDAg~FEBt 71 ,WIN}
Maryellen F. Goodlatte
February 19, 1998
Page 2
pc:
Mr. Roy R. Pollard, Jr., 130 Sycamore Avenue, N. E., Roanoke, Virginia 24012
Plaza 220, Inc., c/o Harry Maghera, 30 Campbell Avenue, Roanoke, Virginia 24011
Mr. and Mrs. Thakorbhai P. Patel, 4138 Franklin Road, S. W., Roanoke, Virginia
24014
Mr. and Mrs. Donald E. Peterson, 5204 Chukar Drive, S. W., Roanoke, Virginia
24014
HRE, Inc., 5237 Flintlock Road, S. W., Roanoke, Virginia 24014
City of Roanoke, Virginia, 1317 Loudon Avenue, N. W., Roanoke, Virginia 24017
Mr. and Mrs. Henry H. Muse, 4049 Griffin Road, S. W., Roanoke, Virginia 24014
Mr. and Mrs. Raymond M. Iseley, 1711 Bristol Road, Greensboro, North Carolina
27046
Mr. and Mrs. Gordon D. Sox, 4207 Griffin Road, S. W., Roanoke, Virginia 24014
Mr. and Mrs. W. F. Cobbs, 4208 Southern Hills Drive, S. W., Roanoke, Virginia
24014
Mr. and Mrs. James A. AIIman, III, Route 2, Box 238, Goodview, Virginia 24095
Gray Lumber Company, Grayland Company, L.P., and NationsBank of Virginia,
N. A. and Elmon T. Gray, Trustees, c/o Grayco, Inc., 951 E. Byrd Street, Suite 910,
Richmond, Virginia 23219
Mr. William D. Bestpitch, 381 Washington Avenue, S. W., Roanoke, Virginia 24016
Mr. Lincoln D. Barrett, 4268 Joplin Road, S. W., Roanoke, Virginia 24014
John R. Marlles, Chief, Planning and Community Development
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
Steven J. Talevi, Assistant City Attorney
H:~AGENDAg~FEB171.WPO
GLENN, FELDMANN, DAR:BY 8c
POST OFFICE BOX 2887
ROANOKE, VIRGINIA 24001
(~40) 224-8000
FAX (540) 224-8050
MARYELLEN F. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte~gfdg.com
February 11, 1998
HAND DELIVERED
Ms. Mary F. Parker, CMC/AAE
Clerk, City of Roanoke
Office of the City Clerk
215 Church Avenue, S.W., Room 456
Municipal Building
Roanoke, Virginia 24011
Re: Rezoning Request: Southern Lane Group, LLC
Dear Ms. Parker:
As you know, consideration of the rezoning petition of the Southern Lane
Group was tabled by Council at its December 15, 1997 meeting.
On behalf of the petitioner, we request that on Tuesday, February 17, the
petition be taken off the table and set for public hearing at Council's March 16, 1998
meeting (7:00 p.m.).
I will plan on being present at Council's 2:00 p.m. session on February 17. I
understand that you will advise the Mayor and members of Council, prior to the
meeting, of this request.
If there is anything further I can do or provide, please let me know.
GLENN, FELDMANN, DAR:BY ~:
Ms. Mary F. Parker
February 11, 1998
Page 2
GOODLATTE
Thank you for your assistance and cooperation.
Very truly yours,
Maryellen F. Goodlatte
MFG:lnh:3754000
cc.'
Wilbum C. Dibling, Jr., Esq.
Southern Lane Group, LLC
Mr. Lincoln D. Barrett, President, Southern Hills Improvement Association
Mr. John R. Marlles
GLENN, FELDMANN, DARBY ~c GOOI)LAT~,~y RECEIVED
~10 Isr STREET, S. ~, SUITE 200
16
ROANOKE~ VIRGINIA 24001
(540) 224-8000
FAX (540) 224- 8050
MARYELLEN F. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte~gfdg.com
January 16, 1998
HAND DELIVERED
Ms. Mary F. Parker, CMC/AAE
Clerk, City of Roanoke
Office of the City Clerk
215 Church Avenue, S.W., Room 456
Municipal Building
Roanoke, Virginia 24011
Re: Rezoning Request: Southern Lane Group, LLC
Dear Ms. Parker:
Thank you for speaking with me this afternoon. Earlier today I delivered a
letter to your office asking that the rezoning petition of the Southern Lane Group be
taken off the table and set for public hearing in February. Based on continuing
discussions with City staff, including those which occurred after the sending of my
letter to you this morning, Southern Lane Group is willing to allow some additional
time for the City, the developer and the neighbors to work on broader neighborhood
issues, of which this rezoning is a part. Consequently, we are willing to wait until
Council's March meeting (March 16 at 7:00 PM) for the public hearing on Southern
Lane Group's rezoning request to occur.
Accordingly, I respectfully request that my earlier correspondence to your office
be amended so that our requested public hearing date be March 16, rather than
February 17.
As always, thank you for your assistance and cooperation.
MFG:lnh:3754000
cc: Wilburn C. Dibling, Jr., Esq.
Southern Lane Group, LLC
Very truly yours,
Mr. Lincoln D. Barrett, President, Southern Hills Improvement Association
Mr. John R. Marlles
GLENN, FELl)MANN, DARBY & GOOI)LATT~T¥ C[[~/~. [~:~
~10 1~t STREET, S. K, SUITE ~OO
'98 16 9:53
~O&NO~E~ VIROINIA ~4OO1
('540) ~4- 8OOO
FAX (540) ~24-8050
MARYELLEN F. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte~gfdg.com
January16,1998
HAND DELIVERED
Ms. Mary F. Parker, CMC/AAE
Clerk, City of Roanoke
Office of the City Clerk
215 Church Avenue, S.W., Room 456
Municipal Building
Roanoke, Virginia 24011
Re: Rezoning Request: Southern Lane Group, LLC
Dear Ms. Parker:
As you know, consideration of the rezoning petition of the Southern Lane
Group was tabled by Council at its December 15, 1997 meeting.
On behalf of the petitioner, we request that, on Tuesday, January 20, the petition
be taken off the table and set for public hearing at Council's February 17, 1998 meeting
(7:00 p.m.).
In checking with the City Attorney, I am advised that sufficient time exists
between Council's January 20 meeting and February 17 to provide the proper notice
and advertisement.
I will plan on being present at Council's 2:00 p.m. session on January 20. I
understand that you will advise the Mayor and members of Council, prior to the
meeting, of this request.
GLENN, FELDMANN,
Ms. Mary F. Parker
January 16, 1998
Page 2
I)ARBY & GOODLATTE
If there is anything further I can do or provide, please let me know.
Thank you for your assistance and cooperation.
MFG:lnh:3754000
CCi
Very truly yours,
Maryellen F. Goodlatte
Wilbum C. Dibling, Jr., Esq.
Southern Lane Group, LLC
Mr. Linc Barrett, President, Southern Hills Improvement Association
Mr. John R. Marlles
MARY F. PARKER, CMC/AAE
City Clerk
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S.W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
December 23, 1997
File #51
SANDRA H. EAKIN
Deputy City Clerk
Gilbert E. Butler, Jr., Chair
City Planning Commission
3406 Exeter Street, S. W.
Roanoke, Virginia
Dear Mr. Butler:
At a regular meeting of the Council of the City of Roanoke on Monday, December 15,
1997, Council held a public headng on the request of Southern Lane Group, LLC, that ten-
tracts of land located on Southern Lane, Southern Hills Drive and Griffin Road, S. W.,
identified as Official Tax Nos. 5470108 - 5470115 inclusive, and 5480701 and 5480704,;
be rezoned from RS-3, Residential Single-family District, to C-2, General Commercial
District, subject to certain conditions proffered by the petitioner.
Pursuant to the request of the petitioner, on motion, duly seconded and unanimously
adopted, action on the matter was tabled.
I am enclosing copy of a Third Amended Petition for rezoning which was filed in the City
Clerk's Office on December 15, 1997.
Sincerely,
Mary F. Parker, CMCIAAE
City Clerk
MFP:Io
Enclosure
pc:
Maryellen F. Goodlatte, Attorney, Glenn, Feldman, Darby & Goodlatte, 210 1st
Street, S. W., Suite 200, Roanoke, Virginia 24001
H:tAGENDA.g'~3ECl 5.WrPD
Gilbert E. Butler, Jr.
December 23, 1997
Page 2
pc:
Wilbum C. Dibling, Jr., City Attorney
John R. Marlles, Chief, Planning
Martha P. Franklin, Secretary, City Planning Commission
Evelyn D. Dorsey, Zoning Administrator
Ronald H. Miller, Building Commissioner
H:~AGENDA.~/~3EC15.WPO
~LENN,
~10 1'v STREET, S. W., SUITE ~00
POST OFFICE BOX ~87 .
~oA~ox~., v~mm. ~7 rio 15 P ~ :29
(~o) ~-~ooo
FAX (55) 2~-80~0
MARYELLEN F. GOODLATTE
Direct Dial (540) 224-8018
E-mail mgoodlatte@$fdg.com
December 15, 1997
HAND DELIVERED
Ms. Mary Parker
Roanoke City Clerk
Roanoke City Clerk's Office
Municipal Building
Roanoke, Virginia 24011
Re:
Southern Lane Group, LLC
Third Amended Petition
Dear Mary:
Please find enclosed an original Third Amended Petition for Southern Lane
Group, LLC.
By copy of this letter to Steve Talevi and Martha Franklin, I am forwarding
them a copy of the amended petition for their file.
Please call me if you have any questions.
Very truly yours,
Maryellen F. Goodlatte
MFG:lnh:3754000
Enclosure
CCi
Southern Lane Group, LLC w/enc.
Ms. Martha P. Franklin w/enc. (HAND DELIVERED)
Steven J. Talevi, Esq. w/enc. (HAND DELIVERED)
IN THE COUNCIL OF THE CITY OF ROANOKE~ VIRGINIA
,Rezoning of ten (10) tracts of land lying and being in the City of Roanoke, Virginia,
and briefly described as:
Tax Map No.
Tax Map No.
Tax Map No.
S.W.;
Tax Map No.
Tax Map No. 5470115, 1.48 aces, Pine Grove, 4156 Southern Lane, S.W.;
Tax Map No. 5470113, 0.5 acres, Part Lot 4, Maggie Redd Property, 4148
Southern Hill Lane, S.W.;
Tax Map No. 5470114, 0.84 acres, Pine Grove, Griffin Road, S.W.;
Tax Map No. 5470112, 1.34 acres, Pine Grove, 4325 Southern Hills Lane,
S.W.;
5470111, 1.19 acres, Pine Grove, 4134 Southern Lane, S.W.;
5470108, 0.51 acres, Pine Grove, Southern Lane, S.W.;
5470109, 0.71 acres, Pine Grove, 4146 Southern Hills Drive,
5470110, 0.06 acres, Pine Grove, Griff'm Road, S.W.;
Tax Map No. 5480701, 0.18 acres, Part Parcel No. 3, Pine Grove, 4118
Southern Hills Lane, S.W.; and
Tax Map No. 5480704, 53 acres, Pine Grove, 4116 Southern Hills Drive,
$.W.,
from RS-3 to C-2, such rezoning to be subject to certain conditions.
T1]IRD AMENDED PETITION
TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF
ROANOKE:
The Petitioner, Southern Lane Group, LLC, a Virginia limited liability company is the
contract purchm~ of the following property in the City of Roanoke, Virginia,
Tax Map No. 5470115, 1.48 aces, Pine Grove, 4156 Southern Lane, S.W.;
Tax Map No. 5470113, 0.5 acres, Part Lot 4, Maggie Redd Property, 4148 Southern Hill
Lane, S.W.;
Tax Map No.. 5470114, 0.84 acres, Pine Grove, Cmffin Road, S.W.;
Tax Map No. 5470112, 1.34 acres, Pine Grove, 4325 Southern Hills Lane, S.W.;
Tax Map No. 5470111, 1.19 acres, Pine Grove, 4134 Southern Lane, S.W.;
Tax Map No. 5470108, 0.51 acres, Pine Grove, Southern Lane, S.W.;
Tax Map No. 5470109, 0.71 acres, Pine Grove, 4146 Southern Hills Drive, S.W.;
Tax Map No. 5470110, 0.06 acres, Pine Grove, Griffin Road, S.W.;
Tax Map No. 5480701, 0.18 acres, Part Parcel No. 3, Pine Grove, 4118 Southern Hills
Lane, S.W.; and
Tax Map No. 5480704, 5.3 acres, Pine Grove, 4116 Southern Hills Drive, S.W.
Said tracts are currently zoned RS-3. A map of the properties to be rezoned is attached as
Exhibit A.
Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the
Petitioner requests that the said property be rezoned from RS-3 District to C-2 District, subject to
certain conditions set forth below, for the purpose of developing a commercial center which would
have its primary access onto Franklin Road via a re-designed Southern Hills Drive.
The Petitioner believes the rezonmg of the said tract of land will further the intent and
purposes of the City's Zoning Ordinance and its Comprehensive Plan, in that it will promote
quality development and good use along the Franklin Road comdor; add to the City's economic
base; enhance the City's role as a convention and tourism site; improve access and roads in the
affected area; through landscaping and design, enhance the image of the City in this entrance area.
The Petitioner hereby proffers and agrees that if the said tracts are rezoned as requested,
that the rezonin$ will be subject to, and that the Petitioner will abide by, the following conditions:
The property will be developed in substantial conformity with the Development
Plan prepared by Ltunsden Associates, dated June 17, 1997, and revised August 7,
2
1997, a copy of which is attached to the Petition for Rezoning as Exhibit B, subject
to any changes required by the City as part of Comprehensive Development Plan
review.
The exterior treatment of all buildings on the property shall be architecturally
finished and shall be consistent in the use of architectural details and materials on
all sides of the building.
All lighting on the property shall consist of fixtures designed with shields that direct
illumination away from the adjoining residential neighborhood along the easterly
side of Griffin Road.
All dumpsters, loading docks and heating/air conditioning handling units shall be
screened fi'om view by landscaping, masonry or metal screen walls.
There shall be no building wall signs facing the residentially zoned neighborhoods
along the easterly side of ~ Road.
Outdoor advertising, as defined in the Roanoke City Code, shall not be permitted.
The combined surface area of all signs on the commercial lots, including signs
erected in a required yard, shall not exceed 2.:5 square feet for each foot of lot
frontage for the first one hundred feet of lot frontage, and an additional 1.0 square
f'e~t for each foot of lot frontage remaining. All freestanding sign structures shall
be limited to one per lot with a signage area no greater than 100 square feet.
10.
ll.
Tract E shall not be used as a restaurant. Any restaurants located on Tracts, D,
(3 & F shall not be Fast Food restaurants. Any restaurants constructed on
Tracts D, G & F shall contain odor abatement equipment to abate the
disbursement of cooking odors to the outdoors.
Any structure constructed on Tract E, including a motel or hotel, will be no
more than three (3) stories high or a maximum of 45 feet measured from
ground level.
A sidewalk shall be included along the northern side of the relocated Southern
Hills Drive, and continue along the eastern side of Southern Lane, such
sidewalk shall run the length of the relocated Southern Hills Drive on the site
and that portion of Southern Lane shown on the Development Plan.
The following C-2 uses as designated in the Code of the City of Roanoke shall
not be permitted on Tracts D, E, F or G:
36.1-206(11)
36.1-206(14)
36.1-206(15)
36.1-206(19)
36.1-206(21)
36.1-206(22)
Police stations.
Military reserve and National Guard centers.
Training facilities' related to police, fire, rescue
ambulance uses.
Coliseums, stadiums, exhibition halls, and
facilities.
Parks and playgrounds.
Drive-in movie theaters.
and
similar
4
36.1-206(34)
36.1-206(35)
36.1-206(36)
36.1-206(39)
36.1-206(40)
36.1-206(42)
36.1-206(44)
36.1-206(45)
36.1-206(46)
36.1-206(47)
36.1-207(1)
36.1-207(4)
36.1-207(5)
36.1-207(9)
Neighborhood and highway convenience stores.
Outdoor advertising subject to the requirements of section
36.1-440 et seq.
Gas stations.
Automobile cleaning facilities.
Automobile repair establishments except painting and
body shops.
Public parking structures.
Bus terminals for the loading and unloading of
passengers.
Veterinary clinics with no outside corrals or pens.
Kennels with no outside pens or "runs."
Plant nurseries and greenhouses including those with
retail sales. (Ord. No. 28611, § 2, 4-27-87; Ord. No.
29932, 2-20-90; Ord. No. 30648A, 8-26-91).
Group care facilities subject to the requirements of
section 36.1-560 et seq.
Establishments primarily engaged in the sale or rental of
automobiles, trucks and construction equipment including
the incidental repair and maintenance of vehicles where
the lot area is less than twenty thousand (20,000) square
feet.
Automobile painting and body shops provided that there
shall be no outdoor storage of damaged automobiles,
equipment, auto parts or other materials.
Utility substations, transmission lines and towers, booster
stations, relay stations and transformers, and similar uses
5
provided that light, fumes, noise, unsightliness, or other
associated activities or emissions are adequately screened
from the surrounding neighborhood.
36.1-207(10) Medical laboratories.
Additionally, open air markets selling second hand merchandise and other
miscellaneous items shall not be permitted on Tracts D, E, F or G.
12. Signage approved by the petitioner and the City of Roanoke, and identifying the
Southern Hills Neighborhood shall be placed on both sides of Southern Hills
Drive at its intersection with Griffin Road.
13. Petitioner's landscape buffering/screening along Griffin Road shall be designed
so that a row of evergreen trees shall face the residential neighborhood located
on the easterly side of Griffin Road, followed by a second and interior row of
deciduous trees, subject to any changes required by the City as part of
Comprehensive Development Plan review.
Attached as Exhibit C are the names, addresses and tax numbers of the owners of all lots or
properties immediately adjacent to, immediately across a street or road from the property to be
rezoned.
WHEREFORE, the Petitioner requests that the above-described tracts be rezoned as
requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke.
6
Respectfully submitted this /544.. day of December, 1997.
Respectfully submitted,
SOUTHERN LANE GROUP, LLC,
a Virginia limited liability company
Of~'~unsel
M/u3rellen F. Ooodlatte, Esq.
Glenn, Feldmann, Darby & Goodlatte
P. O. Box 2887
Roanoke, Virginia 24001
(540) 224-8018 - Telephone
(540) 224-8050 - Facsimile
7
[;ITY CLEF~K:~ u?, ,,?
'97 DEO-4 P1:15
Roanoke City Planning Commission
December 15, 1997
Honorable Mayor David A. Bowers
and Members of City Council
Roanoke, Virginia
Dear Members of Council:
Subject:
Request from Southern Lane Group, LLC, represented by Maryellen F.
Goodlatte, Attorney, that ten tracts of land located on Southern Lane, S. W.,
Southern Hills drive, S. W. and Griffin Road, S. W., and identified by Official
Tax Nos. 5470108 through 5470115, inclusive and 5480701 and 5480704, be
rezoned from RS-3, Residential Single Family District to C-2, General
Commercial District, such rezoning to be subject to certain conditions
proffered by the petitioner.
I. Background:
Ao
Purpose of rezoning request is to develop 11.5 acres for a commercial center with
primary access to Franklin Road and a re-designed Southern Hills Drive.
Petition to rezone-was filed on 9/4/97. An amended petition to rezone was filed on
11/5/97 prior to the Planning Commission meeting. The proffered conditions of the
rezoning are:
That the property will be developed in substantial conformity with the
Development Plan prepared by Lumsden Associates, dated June 17, 1997 and
revised August 7, 1997, a copy of which is attached to the Petition for
Rezoning as Exhibit B, subject to any changes required by the City as part of
Comprehensive Development Plan review.
The exterior treatment of buildings on the property shall be architecturally
finished and shall be consistent in the use of architectural details and materials
on all sides of the building.
All lighting on the property shall consist of fixtures designed with shields that
prevent any illumination of the adjoining residential neighborhood along the
easterly side of Griffin Road.
Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344
Members of Council
Page 2
All dumpsters, loading docks, and heating/air conditions handling units located
on the property shall be screened from public view from adjacent residential
properties by landscaping, masonry, or metal screen walls.
There shall be no building wall signs facing the residentially zoned
neighborhoods along the easterly side of Griffin Road.
o
Outdoor advertising, as defined in the Roanoke City Code, shall not be
permitted.
The combined surface area of all signs on the commercial lots, including signs
erected in a required yard, shall not exceed 2.5 square feet for each foot of lot
frontage for the first one hundred feet of lot frontage, and an additional 1.0
square feet for each foot of lot frontage remaining. All freestanding sign
structures shall be limited to one per lot with a signage area no greater than
100 square feet.
A traffic study of the proposed development and other new commercial developments
on Route 220 was completed in late September, 1997 by Mattern & Craig, Inc., on
behalf of Lowe's Companies, Inc. and Copty & Company (representing Southern
Lane Group).
This proposed development follows other recent rezonings and development along
Route 220 including a 14 acre Planned Unit Development for residential and
commercial uses (Spdngwood Associates), a 50 acre development for a nursing care
facility and elderly housing (Pheasant Ridge), and a 22 acre development for a Lowe's
superstore across the street in Roanoke County.
Eo
Developers have been meeting with neighborhood residents and leaders of a newly
formed neighborhood organization over the past three months to discuss the project
and identify concerns. Discussions have also occurred between Roanoke City and
Roanoke County Planning and Economic Development staffs. A letter in opposition
to the rezoning request from the Southern Hills Improvement Association with 22
signatures was presented to the Commission on 11/4/97 (see attached).
Fo
Planning Commission public hearing was held on November 5, 1997. Mrs. Mary
Ellen Goodlatte, Attorney for Southern Lane Group, discussed commercial
development in the area along Route 220 and the development proposed by the
partnership. She noted that a traffic study had been completed and a traffic signal was
proposed at the intersection of Southern Hills Drive and Route 220. She advised that
the proposed development would be consistent with the existing commercial
development pattern in the area. She noted that the developer had had several
meetings with the residents of the area. She also advised that the development was an
opportunity to help address traffic and storm water management problems in the area,
Members of Council
Page 3
although it would not solve all the problems in the neighborhood, for which residents
had expressed concern. The Commission discussed the project at length, including the
traffic study and the possibility ofi-73 being considered for Route 220 in the future.
Planning staff advised that the major issues to be considered for the rezoning were the
traffic access and storm water management. Staff'noted that the corridor was rapidly
growing and was under pressure for commercial development, on both the Roanoke
County as well as the Roanoke City side. Staff advised that the proposed development
was a reasonable land use which would benefit the larger neighborhood because of the
traffic and storm water improvements that would be undertaken by the developer on
the property. Mrs. Lola Cobbs (4208 Southern Hills Drive) appeared before the
Commission and advised that she had no objection to the rezoning request. She
advised that she felt the neighborhood had been neglected for a long time and that
hopefully more could be done to make the neighborhood a more pleasant place to live.
She requested that the City not forget Southern Hills and that the open storm drain
culvert on Southern Hills Drive be enclosed and sidewalks installed. Ms. Phyllis Hill
(4305 Van Winkle Road) advised that she objected to the rezoning. She said that she
was concerned about the depth of commercial development and the possibility of
future expansion into the neighborhood. She felt improvements were needed in the
neighborhood. Mr. Linc Barrett (4268 Joplin Road), representing the Southern
Hills Improvement Association, stated that residents and the organization was opposed
to the development and the rezoning. He expressed concern for traffic through the
neighborhood to access the commercial development and the traffic light. He was also
concerned about crime and a motel. He advised that the neighborhood had been
neglected and more improvements were needed. He felt that the development would
only bring more problems. Ms. Dawn Vinyard (4024 Griffin Road) also spoke in
opposition to the rezoning advising that she had just moved back to Roanoke because
of the character of the neighborhood and the established families in Southern Hills, and
that the environmental quality of the neighborhood would be adversely affected by the
proposed development. Ms. Janice Vinyard (4024 Griffin Road) requested that the
letter from the neighborhood association in opposition to the rezoning be read for the
Commission. She indicated that the neighborhood did not need developers to get
things done in the neighborhood. Mr. Charles Ewing (Grayco, Inc., owner of
Hunting Hills Shopping Center) advised that he was in favor of the rezoning, but
desired that the traffic signal be in place prior to construction of the development.
Mrs. Evelyn Bethel (35 Patton Avenue, N.E.) addressed the Commission and
questioned whether enough study had been given to such environmental issues as
increased traffic, air pollution (especially with the number of restaurants), and noise.
She requested that additional consideration be given to protecting the historic
neighborhood. Alter discussion with the Commission, Mrs. Goodlatte verbally
added proffers which included providing a sidewalk on Southern Hills Drive and to
limiting the height of a hotel/motel to three stories. The Planning Commission voted
to recommend approval of the rezoning request by a vote of 3-2 (Messrs. Rife and
Butler and Mrs. Duerk voting in favor of the rezoning, Messrs. Hill and Marietta
Members of Council
Page 4
voting in opposition to the rezoning; Mr. Chrisman was present, but had to leave the
extended meeting.)
Amended petition is expected to be filed before City Council hears the matter on
December 15, 1997.
II. Issues:
Zoning of the properties is currently RS-3, Single Family Residential. The front
portions of properties from Route 220 to existing Southern Lane are already zoned C-
2, General Commercial. Conditions of the rezoning will apply only to the properties
now zoned RS-3.
Land use of the properties requested for rezoning is primarily residential. Commercial
businesses front on Route 220 and are a part of the overall development, but are not
included in the rezoning requests. Currently, residential uses are separated from the
businesses by a fence and Ore Branch.
Traffic ingress and egress to the subject property is presently from Southern Lane at
Route 220. This unsignalized intersection does not function well, especially during
peak hours. The proposed development would realign existing streets and create a
new signalized intersection at Route 220. A traffic study of the area was completed in
September which advised that a signal would be required at Franklin Road (Route
220) and the new Valley Avenue/Southern Hills Drive to accommodate projected
traffic volumes from the propo.sed commercial developments. Additional turn lanes on
Route 220 and Southern Hills Drive also would be needed. Finally, closing of the
existing median cut at Southern Lane was recommended. VDOT is currently
reviewing the traffic study.
Utilities for water and sewer are available to serve the property_. The water system for
the Southern Hills neighborhood was just recently upgraded (September, 1997) from a
private well system to a water tank supplied by Crystal Spring.
Eo
Storm water management for Ore Branch and the larger Southern Hills neighborhood
has been an issue for many years. Properties fronting on Route 220 in the vicinity of
Southern Lane are in the 100-year floodplain and the floodway. Improvements to the
upstream storm water management system were completed with the development of
the existing shopping centers for Walmart and Food Lion. Some minor improvements
also were made to the downstream channel at Southern Lane, but flooding at the inlet
remains a problem. Storm water management also has been improved as a result of
channel drainage improvements by VDOT on the other side of Route 220.
Members of Council
Page 5
In other parts of the neighborhood, the topography is very steep and includes a larger
drainage area. Natural drainage swales are present in the neighborhood, including a
major open channel along Southern Hills Drive.
Neighborhood is Southern Hills. Residents recently met to become organized as a
neighborhood. Although there have been development issues in the neighborhood and
affected residents have become involved in them, a neighborhood organization was
never formed. Neighborhood concerns currently identified by residents for the larger
area presently include traffic, storm water management, water pressure, dilapidated
buildings, junk storage, and park and road maintenance. More specific concerns with
the proposed development were discussed at the Planning Commission meeting on
11/5/97.
Both city staff and staff of the Roanoke Neighborhood Partnership presently are
working with residents to understand and address neighborhood issues, where feasible.
These efforts complement other city staff efforts undertaken over the last two years in
response to residents and potential developers in Southern Hills (i.e. zoning and
building enforcement, park improvements, etc.).
G. Comprehensive Plan recommends that:
Development of new or existing commercial and industrial areas in the city
should be carefully planned and designed to promote quality development and
good land use.
Neighborhood character and environmental quality should be protected.
Possible changes in land use or new public and private development in or near
residential areas should be carefully evaluated and designed to conserve and
enhance neighborhood quality.
o
Cooperation of Valley governments in planning and creation of common
economic development and supporting infrastructure policies should be
encouraged, through public policy and private actions.
IV. Alternatives:
A. City Council approve the rezoning request.
Zoning of the property would be conditional C-2. Proffered conditions address
the development of the property. The developer is continuing to refine
conditions to address neighborhood issues regarding the rezoning. A third
amended petition is expected which will include the conditions proffered at the
Planning Commission meeting.
Members of Council
Page 6
2. Land can be developed as commercial.
Traffic ingress and egress to the property and the neighborhood should be
enhanced by the proposed development due to the changes in street alignment
and the installation of a traffic signal. The traffic study conducted for the area
indicates that approximately 10,000 vehicles per day will be generated by the
proposed development, and of those approximately 5,000 will be existing
traffic in the area. Another 5,000 vehicles per day will be generated by the
proposed Lowe's development across Route 220, of which about half of those
will also be existing traffic in the corridor. Proposed improvements would
include additional turning lanes on Route 220 and Southern Hills Drive and a
traffic signal at the intersection.
4. Utilities for water and sewer can be provided to the development.
Storm water management should be improved by the proposed development.
Infrastructure improvements are proposed along Southern Lane, Southern Hills
Drive, and for Ore Branch that will address flood plain and flooding issues.
o
Neighborhood organization is opposed to the rezoning request at the time this
report was prepared. The developers and the Planning Commission staff are
continuing to work with residents to address issues where feasible. In general,
residents concerns have been focused on issues facing the larger neighborhood.
Traffic and storm water management improvements for the proposed
development will be beneficial. Additional outstanding issues can be addressed
through continued partnership efforts among residents and the City.
7. Comprehensive Plan can be followed.
B. City Council deny the rezoning request.
Zoning remains RS-3. Commercial zoning is restricted to the frontage along
Route 220.
Land use remains residential. Commercial uses are restricted to the existing
C-2 zoning.
Traffic ingress and egress remains a problem for the neighborhood, unless
Southern Hills Drive and Southern Lane are re-constructed to tie into the
traffic signal that would be installed as part of the Lowe's project.
4. Utilities not affected.
Members of Council
Page 7
Storm water management issues will remain, unless major capital
improvements are undertaken by the City.
Neighborhood issues regarding traffic and storm water would still be
outstanding. To adequately address these issues, a major project should be
considered for a future Capital Improvement Plan.
Comprehensive Plan could be followed. Additional planning for infrastructure
improvements is recommended.
V. Recommendation:
The Planning Commission recommended approval of the rezoning request by a vote of 3-2
(Messrs. Rife and Butler and Mrs. Duerk voting in favor of the rezoning, Messrs. Hill and
Manetta voting in opposition to the rezoning; Mr. Chrisman absent for the vote).
Respectfully submitted,
Gilbert E. Butler, Jr., Chairman
Roanoke City Planning Commission
Exhibit A
ADJOINING PROPERTY OWNER LIST
Offico Tax Number
5470104
5470103
5470102
5480717
5480718
5480705
5480706
5480716
Owner's Name and Mailing Address
Roy R. Pollard, Jr., Trustee
Under Declaration of Trust
Dated September 29, 1995
130 Sycamore Avenue, N. E.
Roanoke, Virglma 24012
Plaza 220, Inc.
c/o Harry Maghera
30 Campbell Avenue
Roanoke, Virgmm 24011
Plaza 220, Inc.
c/o Harry Maghera
30 Campbell Avenue
Roanoke, Virginia 24011
Thakorbhai P. Patel
Hemlata T. Patel
4138 Franklin Road, S. W.
Roanoke, Virgmm 24014
Thakorbhai P. Patel
Hemlata T. Patel
4138 Franklin Road, S. W.
Roanoke, Virguma 24014
Donald E. Peterson
Petiy D. Peterson
5204 Chukar Drive, $. W.
Roanoke, Virgmm 24014
5237 Flintlock Road, S. W.
Roanoke, Virginia 24014
City of Roanoke, Virginia
1317 Loudon Avenue, N. W.
Roanoke, Virginia 24017
5480703
5480121
5480341
5480301
5480401
5470116
Henry H. Muse
Madeline D. Muse
4049 Griffin Road, $. W.
Roanoke, Virginia 24014
Raymond M. Iseley
Helen M. Iseley
1711 Briswl Road
Greensboro, North Carolina 27406
Gordon D. Sox
Barbara C. Sox
4207 Griffin Road, $. W.
Roanoke, Virginia 24014
W. F. Cobbs
Virginia L. Cobbs
4208 Southern Hills Drive, S. W.
Roanoke, Virginia 24014
James A. Allman, III
Bonnie K. Allman
Route 2, Box 238
Goodview, Virginia 24095
Gray Lumber Company,
Grayland Company, L.P., and
NationsBank of Virginia, N.A. and
Elmon T. Gray, Trustees
c/o Grayco, Inc.
951 E. Byrd Street, Suite 910
Richmond, Virginia 23219
2
Proposed Rezoning
RS-3 to C-2, conditional
Exhibit A
November 4, 1997
RECEIVEB
CITY CLERKS
'97 NOV-6 P4:03
Dear Roanoke City Planning Commission:
We, the members of the Southern Hills Improvement Association strongly
oppose the proposed rezomng for development by Copty and Co. on Franklin Road,
U.S. 220 South, and the surrounding adjacent properties
we believe the proposed thoroughfare, if brought into fruition, would destroy the
environmental integrity of the community. It would also create more traffic
congestion due to the increased traffic from Garden City and Southvlew trailer
park, as well as from U.S. 220 South. This would also increase the risk of
accidents in our community.
The proposed development has also raised questions among the residents of the
SOUthern Hills community. First, why is the proposed development extending
beyond the commercially-zoned areas just off of Franklin Road into the existing
residential area? We were told Dy the developers that most commercial sites are
along highways because drivers tend not to veer ofl'-path to reach an area that is
less accessible and convenient.
Second, we are also concerned that the proposed development is the beginning ota
project much greater than what has been disclosed, thus jeopardizing the future of
our neighborhood.
The city of Roanoke has a long track record of approving construction and rezomng
in predominantly Black neighborhoods, which are typically treated as projects of
lesser importance unless they are expected to generate revenues. We believe that.
it is time for the city to seriously reconsider its position aDout how rezomng
affects nelghbornoods.
Southern Hills is a peaceful neighborhood comprised of first and second generation
homeowners, who are also hard-working, taxpaying citizens. We want to make
much needed improvements to our nelghborl~ood and its infrastructure in order to
preserve the strong sense of community and family continuity that the residents
nave enjoyed over the pas[ couple of decades. We want our children to continue to
play outside, cross the streets, and ride their bicycles without having to worry
about, them being run over by hurried motorists.
In closing, we do not believe that the proposed development is in the best
interests of the Southern Hills community. Therefore, we strongly encourage you
to stand with Southern Hills as we endeavor to Improve our community.
Again, we thank you for your cooperation and consideration.
cc: Southern Hills Improvement ASSOCiation
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, S. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 9, 1998
File ~60-79- ] 32-200
8andm H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 3377%040698 establishing the date of a Special Meeting of
the Council of the City of Roanoke to be held on Thursday, April 30, 1998, at 7:00 p.m., in the
Exhibit Ha~ Civic Center, 710 Williamson Road, N. W., for the purpose of holding public heatings
as to the General Fund Budget for Fiscal Year 1998-1999, proposed tax increases and the Annual
Update to HUD's Consolidated Plan. The abovereferenced measure was adopted by the Council of
the City of Roanoke at a regular meeting which was held on Monday, April 6, 1998.
Sincerely,
Mary F. Parker, CMC/AAE
City Clerk
MFP:Io
Attachment
pc:
James D. Ritchie, Assistant City Manager
Wilburn C. Dibling, Jr., City Attorney
N:'C, KLOt~AGEN~.W~K)
W. Robert Herbert
April 9, 1998
P~e 2
pc]
James D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
Willard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Oilice of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Monitor, Grants Compliance
James M. Evans, Manager, Roanoke Civic Center
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable David C. Anderson, City Treasurer
N:~CKLOI~%G~.W'I:~O
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33777-040698.
A RESOLUTION establishing the date of a Special Meeting of the Council of the
City of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. A Special Meeting of City Council shall be held on April 30, 1998, at 7:00
p.m., in the Exhibit Hall, Civic Center, 710 Williamson Road, N.W., in said City, for the
purpose of holding public hearings as to the General Fund Budget for Fiscal Year 1998-1999,
proposed tax increases and the Annual Update to HUD's Consolidated Plan.
2. The City Clerk is hereby directed to take whatever steps are deemed necessary
to notify the public of the time and place of such Special Meeting.
ATTEST:
City Clerk.
CITY OF ROANOKE
OFFICE OF THE CITY CLERK
215 Church Avenue, $. W., Room 456
Roanoke, Virginia 24011-1536
Telephone: (540) 853-2541
Fax: (540) 853-1145
Mary F. Parker, CMCIAAE
City Clerk
April 9, 1998
File #60-132-467
~ndm H. Eakin
Deputy City Clerk
W. Robert Herbert
City Manager
Roanoke, Virginia
Dear Mr. Herbert:
I am attaching copy of Resolution No. 33778-040698 establishing the date ora Special Meeting of
the Council of the City of Roanoke to be held on Monday, May 11, 1998, at 2:00 p.m., in the City
Council Chamber, Municipal Building Fourth Floor, 215 Church Avenue, S. W., for the purpose of
adoptin~ the proposed annual budget for the City of Roanoke for Fiscal Year 1998-1999, and related
matters, and for election of two School Board Trustees for two three-year terms of office
commencing July 1, 1998. The abovereferenced measure was adopted by the Council of the City of
Roanoke at a regular meeting which was held on Monday, April 6, 1998.
Sincerely,
City Clerk
CMC/AAE
MFP:lo
Attachment
pc: James D. Ritchie, Assistant City Manager
N:~LO1 ~AG ENDAgS~N:~6.WPO
W. Robert Herbert
April 9, 1998
Page 2
pc:
Wilburn C. Diblin~/Ir., City Attorney
/lames D. Grisso, Director of Finance
Robert H. Bird, Municipal Auditor
W',llard N. Claytor, Director, Real Estate Valuation
Kit B. Kiser, Director, Utilities and Operations
Glenn D. Radcliffe, Director, Human Development
William F. Clark, Director, Public Works
George C. Snead, Jr., Director, Public Safety
Barry L. Key, Manager, Office of Management and Budget
Diane S. Akers, Budget Administrator, Office of Management and Budget
Frank E. Baratta, Grants Monitor
E. Wayne Harris, Superintendent, Roanoke City Public Schools
Marsha W. Ellison, Chair, Roanoke City School Board, 2030 Knollwood Road, S. W.,
Roanoke, Virginia 24018
The Honorable Sherman A. Holland, Commissioner of the Revenue
The Honorable David C. Anderson, City Treasurer
IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA,
The 6th day of April, 1998.
No. 33778-040698.
A RESOLUTION establishing the date ora Special Meeting of the Council of the City
of Roanoke.
BE IT RESOLVED by the Council of the City of Roanoke as follows:
1. A Special Meeting of City Council shall be held on May 11, 1998, at 2:00 p.m.,
in Council Chambers, Municipal Building, 215 Church Avenue, S. W., in said City, for the
purpose of adopting the proposed annual budget for the City of Roanoke for Fiscal Year
1998-1999, and related matters, and for the election of two School Board Trustees for two
three-year terms of office commencing July 1, 1998.
2. The City Clerk is hereby directed to take whatever steps are deemed necessary
to notify the public of the time and place of such Special Meeting.
ATTEST:
City Clerk.