Loading...
HomeMy WebLinkAboutCouncil Actions 03-02-98PARROTT $$755 ROANOKE CITY CO UNCIL REGULAR SESSION March 2, 1998 12:lSp. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-- Roll Call. Recess and reconvene in the Emergency Operations Center Conference Room, Room 159, Municipal Building South. Roanoke City Council will hold a joint meeting with the Vinton Town Council at 12:15 p.m. in the Emergency Operations Center Conference Room, Room 159, Municipal Building South. Recess and reconvene at 2:00 p.m., in the City Council Chamber. ROANOKE CITY COUNCIL VINTON TOWN COUNCIL JOINT MEETING Monday, March 2, 1998 - 12:15 p.m. Emergency Operations Center Conference Room 159 Roanoke City Municipal Building 215 Church Avenue, S. W. AGENDA CALL TO ORDER/ROLL CALL: Roanoke City Council Vinton Town Council WELCOME: David A. Bowers, Mayor City of Roanoke 3. INVOCATION AND LUNCH OPENING REMARKS: Mayor Bowers Mayor Hill REQUESTS TO MAKE ADDITIONS OR CHANGES TO THE ORDER OF AGENDA ITEMS: H:~)U NCIL.O~ITG .W~=O 6. ITEMS FOR DISCUSSION: Update on the Higher Education Center. W. Robert Herbert, City Manager. Be Discussion of notificatiOn received from the Roanoke Valley Society for the Prevention of Cruelty to Animals to discontinue operating the animal pound service at their new facility. B. Clayton Goodman, III, Town Manager. C= Discussion with regard to Habitat for Humanity. Mayor David A. Bowers. Do Status of locating Opticom at the intersection of Gus Nicks Boulevard and King Street, N. E. B. Clayton Goodman, III, Town Manager. Update on the status of regional wastewater treatment plant upgrade and improvements. B. Clayton Goodman, III, Town Manager. FJ Discussion of a proposed Greenway at Tinker Creek connecting the City of Roanoke and the Town of Vinton. B. Clayton Goodman, III, Town Manager. Roanoke City - Recess until 2:00 p.m., in the City Council Chamber. Town of Vinton - Adjourn. HN:~)UNClL O~MTG.Wl:~ City of Roanoke Wastewater Facility Upgrade and Expansion Proiect Summary BackRround: The Water Pollution Control Plant is owned and operated by the City of Roanoke and provides wastewater treatment to the Roanoke Region which includes the City of Roanoke, the City of Salem, the Town of Vinton, and portions of Roanoke County and Botetourt County. In August 1985, the City of Roanoke commissioned the engineering firm of Malcolm Pirnie to prepare a Wastewater Facility Plan. The facility plan, completed in 1987, examined the adequacy of existing wastewater conveyance and treatment facilities, and the projected need for expanded, modified or new facilities through the year 2005 for the Roanoke Regional System. Current improvement plans exceed the recommendations of the 1987 Wastewater Facility Plan. The plan concluded that the existing treatment plant could not meet long-term wastewater needs without modification or expansion. The report recommended the most feasible solution to long term treatment and disposal ofwastewater to be the upgrade and expansion of the existing Water Pollution Control Plant from 35 MGD to 36MGD. The plan concluded the major interceptors for the Roanoke River and the lower reach of Tinker Creek were inadequate with respect to projected flows. It also concluded that from an overall system perspective, it is not cost effective to remove infiltration and inflow (I/I). However, it was noted that localized III problems might be cost effective to resolve. The City of Roanoke, in partnership with its neighboring jurisdictions, concluded that the Malcolm Pimie recommendation would not provide enough capacity and has undertaken a $66 million project to replace the interceptor sewers and upgrade and expand the Water Pollution Control Plan to 62 MGD. Construction documents and agreements with other jurisdictions are available for inspection in the Office of the City Engineer and the Director of Utilities and Operations. Water Pollution Control Plant Expansion: The Water Pollution Control Plant has a current capacity of 35 MGD with an interim permit limit of 42 MGD and provides tertiary treatment ofwastewater. Under the upgrade and expansion project, the plant will be expanded to a total capacity of 62 MGD. The upgrade project includes a Biological Aeration Filter (BAtt) building and process. This filter provides 10-14 MGD secondary treatment. One new gravity thickener and two new filters at the present filter building are included in the project. This addition provides tertiary treatment for the secondary treated effluent from the BAF. The project also features two new fabric covers for the secondary digesters. This will provide additional methane gas to increase the aerobic digestion of the sewage as it flows through the treatment plant. The Water Pollution Control Plant upgrade and expansion is currently under construction and is approximately 10 percent complete. The scheduled completion date is December 1999. The total project cost for this expansion is $21,334,514. Interceptor Sewer Replacement Proiects: Tinker Creek: The existing Tinker Creek Interceptor varies in capacity from 4.7 MGD at Orange Avenue to 16.3 MGD at the crossing of the Roanoke River. This interceptor sewer is being replaced in its entirety from Orange Avenue to the headworks of the Water Pollution Control Plant, a total length of 2 aA miles. The capacity of the interceptor is being increased to 26.8 MGD at Orange Avenue to 41.7 MGD at the plant headworks. The interceptor replacement project is currently under construction and is approximately 70 percent complete. The scheduled completion date is July 8, 1998. The total project cost for this replacement is $8,256,095. Roanoke River: The existing Roanoke River Interceptor varies in capacity from 11.8 MGD at the Salem City limit to 30.1 MGD. This interceptor is being replaced in its entirety from the Salem City limit to the Water Pollution Control Plant, a total length of approximately 10 miles. The interceptor capacity is being increased to 34.5 MGD at the Salem City limit to 77.6 MGD at the plant. This project is currently under construction and scheduled to be completed by December 1999. The total project cost for this replacement is $36,437,070. ROANOKE CITY COUNCIL BRIEFING JOINT MEETING ROANOKE CITY COUNCIL-VINTON TOWN COUNCIL MARCH 2, 1998 12:15 PM SESSION CURRENT STATUS OF THE ROANOKE EDUCATION CENTER II. III. Membership of the Roanoke Education Center Authority Legislation has passed both chambers of the General Assembly to add three additional institutions to the Board of Trustees of the Authority. New members are The College of Health Sciences, Roanoke College, Ferrum College, Hollins College (now Hollins University). The Authority will take effect July 1, 1998. Status of the State Budget to support the renovation of the building to house the Center. Currently both the House and Senate budgets each contain $5,379,000 to address the state's share of the cost to create the Center. Between now and March 14, 1998, we will continue to work vigorously to increase that share to the odginal $9,000,000 proposed by Governor Allen in his biennial budget. The $9,0(X),000 represents 40% of the odginal project cost of $22.4 million. Status of the Request for Operating Funds for the Roanoke Education Center Authority. Currently the state budget contains operating funds for the Roanoke Education Center Authority. There is $100,000 in the Senate version of the budget and $150,000 in the House version. When the Authority takes effect on July 1, 1998, funds would be available to hire an executive director and to move forward on the project. Status of Participating Schools and Workforce Training Entities All prospective tenants have signed letters of intent to be part of the Education Center project. There are five public colleges and universities, seven i:mvate ~;hoel~.and two workforce training organizations committed to the project to date. The City of Roanoke's Commitment Mayor David Bowers announced $2.5 million of City support for the Center dunng his State of the City Address. Debt service for this commitment is currently being discussed as part of budget study for the 1998-99 fiscal year. FIVE IMPORTANT POINTS ABOUT THE EDUCATION CENTER PROJECT 1. The need for workforce development and continuing education in this marketplace is for a wide range training and education offerings. No one institution can address all of these needs. The student body in this marketplace is almost entirely working adults or welfare recipients or the previous unemployable. The traditional on-campus 8:00 a.m.- 5:00 p.m. setting is not a realistic option for most working adults. Our traditional on- campus, four year Universities are not geared toward night classes on campus for these working adults. That is why Virginia Tech, Radford, University of Virginia, Old Dominion, Mary Baldwin, Averett, and Bluefield Colleges have all moved programs to Roanoke. They recogni?e that in under served areas such as ours, it is critical that the programs go to where the adult population lives and works. That is why the residents of this region have responded so well to these seven institution's. Stating that we have two fine four year schools 45 miles down the road therefore this Center is not needed here shows a total lack of understanding of what is already going on and what our true needs are. 2. Virginia Western Community College made a capital request in 1992 for $6.8 million to build a new Business Center on campus. The project had received a number one priority by the Commonwealth. The Chancellor of the Community College system wrote a letter stating that if the Education Center is built he would withdraw that previous request and put those programs in our Center. Thus in effect, we are only asking for $2.2 million more than what would have eventually been funded. 3. Virginia Western has the smallest amount of acreage per pupil of any community college in Virginia. In addition they are landlocked. For $2.2 million more, you get a project that serves the needs of 12 higher education institutions and two workforce training entities and potentially tens of thousands of residents instead of a single institution and a much smaller, narrower group of residents. In addition, you leverage an additional $13.4 million from the private sector, local governments, and other private colleges and universities to support the needs of our region and its people. It is a beck of a deal and return on investment for the Commonwealth. 4. We are asking the State to pay for 40% ($9,000,000) of the original cost ($22,400,000) of the project. We have received letters of intent from the prospective tenants and providers ofworkforce training and education and the building has been donated. Once the building is in operation, we would ask that the State pay the percentage of operatin$ costs for the building relative to the percentage of space occupied by state-supported entities. However, aRer ten years of operation and the rent supported bonds are retired, that State cost goes away and the building becomes serf-supporting. The State would continue to fund the Authority staff. 5. The cost of renovating the existing building is $15-$30 cheaper than new constmcnon. The $10 rent supported by a host of centralized services by the Authority staff is mom than competitive with rents in the region. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk January 20,1998 Carolyn S. Ross, Clerk Vinton Town Council 311 Pollard Street P.O. Box 338 Vinton, Virginia 24179 Dear Carolyn: The Members of the Roanoke City Council look forward to meeting with the Members of the Vinton Town Council on Monday, March 2, 1998, at 12:15 p.m., in the Emergency Operations Center Conference Room, Room 159, Municipal Building. With kindest personal regards, I am Sincerely yours, Mary F. Parker, CMCIAAE City Clerk MFP:Io N:~CKLOI~M EET1NG.WI=K3 DAVID A. BOWERS Mayor CITY OF ROANOKE OFFICE OF THE MAYOR 215 CHURCH AVENUE S.W. - ROOM 452 ROANOKE, VIRGINIA 24011-1594 TELEPHONE: (540) 853-2444 FAX: (540) 853-1145 March 2, 1998 The Honorable Vice-Mayor and Members of Roanoke City Council Roanoke, Virginia Dear Members of Council: I wish to request an Executive Session to discuss vacancies on various authorities, boards, commissions and committees appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. David A. Bowers Mayor DAB:se WILBURN C. DIBLING, JR. CITY ATTORNEY CITY OF ROANOKE OFFICE OF CITY ATTORNEY 464 MUNICIPAL BUILDING 215 CHURCH AVENUE, SW ROANOKE, VIRGINIA 24011-1595 TELEPHONE: 540-853-2431 FACSIMILE: 540-853-1221 E-MAIL:cityatty @ci.roanoke.va.us RECEIVE~ CITY Ci_~°~<~ ~'~ -" .... '98 FEB 26 A8:49 WILLIAM X PARSONS STEVEN J. TALEVI GLADYS L. YATES GARY E. TEGENKAMP ASSISTANT CITY AI~ORNEYS March 2, 1998 The Honorable Mayor and Members of City Council Roanoke, Virginia~ Re: Request for Executive Session Dear Mayor Bowers and Council Members: This is to request that Council convene in Executive Session for the purpose of discussing acquisition of real property for public purposes, pursuant to §2.1-344.A.3., Code of Virginia (1950), as amended, specifically certain real property that may be needed for public drainage purposes. With kindest personal regards, I am Sincerely~ ygu~s, __ Wilburn C./Dibling, Jr. City Attorney WCDj/GLY:snh CC: W. Robert Herbert, City Manager Mary F. Parker, City Clerk Office of the City Manager March 2, 1998 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Subject: Annual Assessment of Overall Consolidated Plan Performance by the U.S. Department of Housing and Urban Development (HUD) Dear Mayor Bowers and Members of City Council: It is always a pleasant duty to inform you of circumstances in which the efforts of the City have been complimented. A recent instance concerns a letter I received from Joseph K. Aversano, Director of the Community Planning and Development Division at the HUD Richmond Office. Mr. Aversano and his staff oversee the City's activities with respect to our Consolidated Plan. This is the document we submit annually to HUD in order to receive some $3,000,000 in yearly entitlement grants under the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) programs. For years, we have used these funds for housing, human services, and economic and neighborhood development efforts vital to our community. The letter from Mr. Aversano, a copy of which is attached, recognizes our performance during the most recently completed fiscal year. Among the results noted, hundreds of individuals received services ranging from emergency assistance to recreational programs and scores of homes were rehabilitated. As the letter indicates, such achievements occurred while maintaining an admirable record of compliance with the regulatory requirements. This record of positive results reflects the work of many groups within City government and the wider community. However, I would particularly like to recognize our Office of Grants Compliance. The staff of this office is responsible for planning, contracting, monitoring, and the other central administrative functions associated with these funds. The success of our CDBG and HOME programs is largely due to their efforts. Sincerely, W. Robert Herbert City Manager WRH:FEB c: Mary F. Parker, City Clerk Room 364 Municipal South 215 Church Avenue, S.W. Roanoke, Virginia 24011-1591 (540) 853-2333 FAX (540) 853-1138 CityWeb:www. ci.roanoke.va.us W. Robert Herbert City Manager 215 Church Avenue, S.W. Roanoke, VA 24011 U.S. Department of Housing and Urban Development Virginia State Office Community Planning and Development The 3600 Centre 3600 West Broad Street, Suite 245 Richmond, VA 23230-4920 JAN 21 1998 Dear Mr. Herbert: This letter will serve as our Annual Assessment of your overall performance during the FY 1996 Consolidated Plan Program Year in the planning and implementation of HI/D-assisted activities, and includes certain determinations and conclusions in the areas of progress, impact, i.e., benefit, and compliance with statutory, regulatory and policy requirements. The assessment is primarily based on (1) a review of the applicable annual performance reports: Grantee Performance Report (GPR), Consolidated Plan Annual Performance Report (APR), HOME Annual Performance Report, (2) our review and assessment of the most recent Consolidated Plan Action Plan, and (3) any on-site monitoring conducted over the past year. You will have 30 days to review and comment on this report, after which we will finalize our conclusions and make it available to the' public upon request. We have determined that your progress and performance in the administration of the HUD-assisted programs is satisfactory. We would like to take this opportunity to congratulate you and your staff on the following accomplishments this past year: The many informative newspaper articles that featured housing and community development issues. Of particular interest are the articles about neighborhoods that have benefited from HUD funds. Specific examples include the rental inspection program, the Gainsboro neighborhood, the Gilmer Avenue revitalization, and the Henry Street improvements. The organizational formats of the Consolidated Plan and the performance report were clear in identifying the relationships between the priorities and the corresponding activities and accomplishments. Review of the accomplishments reported in the APR indicated an overall increase from last year in the four major categories of housing assistance. The categories of achievement include: renters, owners, homeless and non-homeless with special needs. During the FY 1996 program year, over $2,231,970 of CDBG funds were utilized to accomplish various community development activities which consisted primarily of neighborhood services, housing rehabilitation, code enforcement, homeownership assistance, demolition and improvements to public facilities. Some of the specific activity accomplishments are noted below: · 3 building inspectors were hired to perform code inspections in designated target areas; · 16 unsafe structure was demolished; · 3 public facilities were improved; · 3 properties were acquired; · 52 houses received rehabilitation assistance; and, · numerous families and individuals benefited from the public services supported by the program. For example: · 102 persons received employment assistance; · 822 youth attended or participated in educational or recreational programs; · 269 families were provided with emergency assistance; · 40 persons obtained counseling services; and, · 24 handicapped persons with special needs were assisted. Regarding program specific threshold requirements, the following determinations were made. Administrative Cap: The city is in compliance with the 20% cap. Approximately 16% was expended for administration of the program. Public Service Cap: The city is in compliance with the 15% cap. The GPR reported public service expenditures of 14.77%. Although the city is in compliance with the statutory threshold, the high percentage of expenditures in relation to the cap warrants your attention in order to ensure that the threshold is not exceeded in future years. Overall 70% L/M Benefit: The city is currently in compliance with this requirement for its three year certification period (1995, 1996, and 1997). For the current reporting period, 66.9% of the available funds were computed to benefit L/M income persons. When combined with last year's percentage of 77.5%, the cumulative percentage was determined to be 71.9%. Performance in this area warrants close monitoring by the city in order to ensure that L/M expenditures for the 1997 program are adequate to satisfy the 70% L/M benefit requirement. Our review of the 1996 CDBG GPR found the document to be basically complete. Notwithstanding, six items of concern were related to staff of the Office of Grants Compliance and are in the process of being addressed. We will continue to work with staff and provide any necessary and appropriate technical assistance. Additionally the GPR reported an unexpended balance of $1,575,334 and an unprogrammed fund balance of $678,115. Efforts to reduce these amounts should be explored by the city, with an explanation addressing the causes and/or circumstances surrounding these funds provided to this Office. The city's APR did a very good job of describing how HUD funds were expended and what was accomplished. The format used by the city identified each funded activity according to the corresponding priority as contained in the Consolidated Plan. Furthermore, each entry contained activity specific information regarding the persons assisted, geographic distribution and expenditures. The city also did a good job of relating its annual accomplishments to the five-year goal in the Self Evaluation portion of the APR. Additionally, a comparison of the data contained in Table 1 of this year's report to last year's, indicated a noticeable increase in the numbers of families assisted for all of the major categories of need. The information submitted fulfilled the statutory and regulatory performance reporting requirements by providing 1) a summary of resources and programmatic accomplishments, 2) the status of actions taken during the year to implement your overall strategy, and 3) a self-evaluation of progress made during the past year in addressing identified needs and objectives. Regarding the HOME program, the city completed its HOME APR in accordance with the required program regulations. As for productivity, funds have been committed and disbursed in a timely manner, resulting in assistance to 27 homeowners, 26 homebuyers, and 325 renters. Additionally, other areas of required compliance, such as MBE/WBE, matching funds, and the use of program income, have all been well documented and reflect a positive effort in the overall development and administration of the program. This assessment not only meets statutory mandates regarding HUD determinations on grantee performance, but also provides a basis for us working in partnership toward the successful achievement of local housing and community development goals. The absence of a response to this letter within the time- frame stipulated earlier herein will be construed as your acceptance of the noted findings and conclusions. If you or members of your staff have any questions, please do not hesitate to contact the Community Planning and Development Representative assigned to your locality. Very sincerely yours, ph K. Aversano ctor Oc~munity Planning and Development Division cc: Frank Baratta Office of Grants Compliance 541 Luck Avenue, S.W. Roanoke, VA 24016 !.7/ MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk March 2, 1998 File #15-51-110 Robert R. Copty, Chair Board of Zoning Appeals 3009 Burnleigh Road, S. W. Roanoke, Virginia 24014 Dear Mr. Copty: This is to advise you that on February 17, 1998, Joel W. Richert qualified as a member of the Board of Zoning Appeals for a term ending December 31, 2000. Mary F. Parker, CMC/AAE City Clerk MFP:Io pc: Lisa M. Cooper, Secretary, Board of Zoning Appeals Sandra H. Eakin, Deputy City Clerk H:~AGENDAgS~IAR2.WPO RECEIYEg CITY CLERKS '98 FEB 17 A9:08 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Joel W. Richert, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as s member of the Board of Zoning Appeals for a term ending December 31, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this / ~ day of ~ 1998. ARTHUR B. CRUSH, III, CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk March 2, 1998 File #15-110-379 Lee B. Eddy, Chair Roanoke Valley Greenways Commission 2211 Pommel Drive, S. W. Roanoke, Virginia 24018 Dear Mr. Eddy: This is to advise you that on February 18, 1998, Barry W. Baird qualified as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 1999. Sincerely, PO.~~. Mary F. Parker, CMC/AAE City Clerk MFP:Io pc~ Lucy R. Ellett, Secretary, Roanoke Valley Greenways Commission, 3752 Brandon Avenue, S. W., Roanoke, Virginia 24018 Elizabeth H. Belcher, 5998 Grandin Road Ext., Roanoke, Virginia 24018 Sandra H. Eakin, Deputy City Clerk H:~AGENDAg~MAR2.WPO RECEIVED '98 FEB18 P3:53 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, Barry W. Baird, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 1999, according to the best of my abil~.~So help me Go...d. / Subscribed and sworn to before me this?~day o~1998. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk March 2, 1998 File #15-110-316 Robert K. Bengtson, Chair City of Roanoke Transportation Safety Commission Roanoke, Virginia Dear Mr. Bengtson: This is to advise you that on February 19, 1998, David A. Morgan qualified as a member of the City of Roanoke Transportation Safety Commission for a term ending October 31, 2000. Since~'ely, f~,~~ Ma~ F. Parker, CMC/AAE City C~erk MFP:Io pc: Georgene P. Elmore, Secretary, City cd Roanoke Transportation Safety Commission Sandra H. Eakin, Deputy City Clerk H:~,AGENDAg~MAR2.WPO RECEI~'£D CiTY C~_r. RK,.,, .:" ~' ii;:i':~ '98 FEB 20 P3:51 Oath or Affirmation of Office Commonwealth of Virginia, City of Roanoke, to-wit: I, David A. Morgan, do solemnly swear (or affirm) that I will support the Constitution of the United States and the Constitution of the Commonwealth of Virginia, and that I will faithfully and impartially discharge and perform all the duties incumbent upon me as a member of the City of Roanoke Transportation Safety Commission for term ending October 31, 2000, according to the best of my ability. So help me God. Subscribed and sworn to before me this/(~' day of~(--,~ 1998. ARTHUR B. CRUSH, III, CLERK , DEPUTY CLERK RECEIVEO (;ITY CLERi'{':~, "F~' FEB-4 A10:51 February 2, 1998 Ms. Mary Parker City of Roanoke Municipal Building, Room 456 Ro~n. oke, VA 24011 Dear Ms. Parker: In appreciation of the support City of Roanoke provides, the Roanoke Valley Economic Development Partnership would like the opportunity to present to your City Council the 1997 Report of Economic Development Activity for City of Roanoke and the Greater Roanoke Valley. As you may remember, the Partnership has made this annual report for several years to your City Council. This year marks the 15th anniversary of the organization and we would like to share information on the economic impact during the last 15 years with your elected officials at the next available meeting. Please call me to let me know the date for the presentation. Thank you for your consideration of this request. Sincerely, Eula Rosenberger Director of Investor Relations El~fr 111 FRANKLIN PLAZA, SUITE 333 ROANOKE, VIRGINIA 24011 540-343- 1550 1-800- LOCATE 2 FAX: 540- 344- 6096 WWW.ROANOKE.ORG RVEDP@ROANOKE.ORG Report to the Roanoke City Council March 2, 1998 Beth Doughty Roanoke Valley Economic Development Partnership Thank you, Mayor Bowers, for the opportunity to appear before you today to report on the Roanoke Valley Economic Development Partnership and its work for Roanoke and the Roanoke Valley in 1997. Let me begin with the macro view... Overall, the Partnership filled 765 inquiries on the Roanoke Valley. · 42 prospects visited the Roanoke Valley -- an increase of 28 percent over 1996 Of those 42 prospects -- two-thirds were generated from the Partnership's efforts. One third were the result of our alliance with the Virginia Economic Development Partnership. 23 of the 42 prospects who visited the Valley considered Roanoke. That included Fortune 100 companies and international prospects. Overall in 1997, the Partnership assisted with expansions and relocations representing $54.7 million dollars in investment and creating 300 direct new jobs. There were 7 projects including three in Roanoke... MAPLE LEAF USA -- a $22 million food processing facility with 150 jobs EMPIRE FOODS -- another food processing facility with 25 jobs ADVANCED MACHINING SOLUTIONS -- support to industry representing 20 jobs This year, the Roanoke Valley Economic Development Partnership is celebrating its 15th year. Roanoke has been a partner from the start in 1983. During that time, the Partnership has helped create · About 60 expansions and location · Half a billion in investment. · 16,000 new direct and indirect jobs · About $224 million in annual payroll from those jobs. Your alliance with the Economic Development Partnership has helped bring companies such as Orvis, Vitramon, Foot Levelers, Transkrit, and First Citizens Bank to the City of Roanoke. And I look for our partnership to only get stronger as we continue to work together to create jobs and expand the tax base for the City.. It continues to be a privilege for the Partnership staff and for me personally to represent the City of Roanoke and the Roanoke Valley for industrial development. It is a particular pleasure to work with Phil Sparks and his staff. Thank you for the privilege and for your foresight to be one of the founding partners 15 years ago of a successful partnership for economic development. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File ¢~::~6-79-106 SANDRA H. EAKIN Deputy City Clerk The Honorable Sherman A. Holland Commissioner of the Revenue Roanoke, Virginia Dear Mr. Holland: I am attaching copy of a communication from Melanie J. Logan, representing Enterprise Rent-A-Car, protesting the business license tax on the sale of rental vehicles at the 4721 Melrose Avenue, N. W., location, which communication was before the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. On motion, duly seconded and unanimously adopted, the matter was referred to you for consultation with the City Attorney. The Members of Council requested that they be provided with a copy of your response to Enterprise Rent-A-Car. Mmy F. Parker, CMC/AAE C~ Cmrk MFP:Io pc: Melanie J. Logan, Controller, Entmpnse Rent-A-Car, 11840 Fishing Point Drive, Newport News, Virginia 23606 Wilburn C. Dibling, Jr., City Attorney H:~AQENDAgS~MAR2.WPD 02/24/1998 14:44 75?8738425 ERAC PAGE 82 1184e Fishing Point Drive Newpo~ News, VA 236~6 757-873-0770 757-573-8425 Fax February 24, 1998 RECEI¥£[) '98 FEB 24 P2:35 Ms. Mary F. Parker City Clerk 21S Church Avenue, SW Room 456 Roanoke, VA 24015 Dear Ms. Parker, I am writing to respectfully request time on the agenda to bring before the Council a request for review of the Commissioner of Revenue's practice regarding the treatment of the disposal of our rental vehicles as wholesale transactions subject to the wholesale merchant business license tax. We do not feel the license tax code regarding wholesale merchants can be properly applied to our transactions. As a company we are committed to exceeding our customer's expectations for service, quality and value, Because this is a matter of importance to our business, I would be appreciative of the opportunity to address the Council. If you need any further information, I can be reached at our administrative office located in Newport News. My phone number is 757 873-0770. My fax number is 757 873-8425. I appreciate your consideration in this matter. Sincerely, Melanie J. Logan Controller FEB-24-1998 13: 49 ?5?8?38425 93% P. 02 Melanie Logan Enterprise Rent-A-Car 11840 Fishing Point Drive Newport News, Virginia 23606 March 2, 1998 City of Roanoke City Council 215 Church Avenue SW Room 456 Roanoke, Virginia 24015 Dear City Council Members: I am writing to protest the wholesale business license tax on the sale of our rental vehicles at our 4721 Melrose Avenue location. We do not feel that we conduct business as a wholesale merchant. Therefore, we should not be taxed as a wholesale merchant on the disposal of our rental cars. This would cause us to be triple taxed. 1) We pay business license tax on the price of the new car when purchased from the car dealer. It is the dealer's business license tax, but state code 58.1-3734 allows them to pass the tax on to us because it is a retail sale. 2) We pay business license tax on the gross receipts collected from renting the vehicles during the time that we own the vehicles. 3) We then need to dispose of the vehicles when they no longer meet our standards for renting to customers. We sell them at a wholesale price to wholesale auto dealers. We do not think we fall into the wholesale merchant category because we are not a wholesale business. We are merely trying to dispose of vehicles used in the course of our true business which is renting the vehicles and on which we have already paid tax. We are a major source of tax revenue to the City of Roanoke with the taxes we currently pay. In 1997 we paid $107,093.63 to the City of Roanoke in Rental Taxes. In the past three years we have paid a total of $29,238.83 in Business License Taxes for rental gross receipts from our 3 Roanoke locations. We have also paid additional amounts for Business License Tax on the purchase of new cars, Personal Property Tax, and Use Tax. In essence, each office location paid approximately $3000 in Business License Tax on our revenue producing line of business (rentals); yet, a total of approximately $24,000 of Business License Tax was paid to the City of Roanoke on non-revenue producing activities (disposal). This disproportionate tax between revenue versus non-revenue activities suggests the License Tax Code does not fairly address car rental companies. We feel that to pay an additional $24,000 per year in Wholesale Business License Tax is an unfair tax burden on our company. We ask that you review your current code and grant us relief from the Wholesale Business License Tax through an exemption. If it is not possible to exempt the tax, then please consider reducing the rate or establishing a threshold, over which, a tax should be paid. Thank you for your consideration. If you need further information, please feel free to contact me at 757-873-0770. Sincerely, Melanie Lo~an MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #20-60 SANDRA H. EAKIN Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Resolution No. 33735-030298, authorizing you to execute a contract, in the amount of $85,000.00 with Mattem and Craig, Inc., and $59,550.00 with Hayes, Seay, Mattern & Mattern, Inc., for engineering services relating to installation of several new traffic signals. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. Sincerely, Ma~ F. Parker, CMC/AAE C~ty C~erk MFP:Io Attachment pc: Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Robert K. Bengtson, Traffic Engineer William F. Clark, Director, Public Wo~t~ Delores C. Daniels, Assistant to the City Manager for Community Relations Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician H:~,GENDAO~MAR2.WPO W. Robert Herbert March 2, 1998 Page 2 pc: Rosemary Trussell, Accountant, Contracts and Fixed Assets Diane S. Akers, Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management The Honorable Sherman A. Holland, Commissioner of the Revenue H:~AGENDAgS~IAR2.WPO IN THE COUNCII~ OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of March, 1998. No. 33735-030298. A RESOLUTION authorizing a contract with Mattern & Craig, Inc., and Hayes, Seay, Mattem & Mattem, Inc., for the preparation of plans and engineering services needed for new traffic signal systems at seven intersections within the City of Roanoke. THEREFORE, BE IT RESOLVED by the Council of the City of Roanoke that: 1. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized to execute and attest, respectively, a contract with Mattem & Craig, Inc., for the preparation of plans and engineering services needed for four new traffic signal systems as described in the City Manager's report to this Council dated March 2, 1998. The amount of the contract shall not exceed $85,000. 2. The City Manager or the Assistant City Manager and the City Clerk are hereby authorized to execute and attest, respectively, a contract with Hayes, Seay, Mattem & Mattem, Inc., for the preparation of plans and engineering services needed for three new traffic signal systems as described in the City Manager's report to this Council dated March 2, 1998. The amount of the contract shall not exceed $59,550. 3. The form of both of the contracts shall be approved by the City Attorney, all as more particularly set forth in the City Manager's report to this Council dated March 2, 1998. ATTEST: City Clerk. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #20-60 SANDRA H. EAKIN Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33734-030298, amending and reordaining certain sections of the 1997-98 Capital Projects Fund Appropriations, providing for appropriation of $194,550.00 in connection with contracts with Mattern & Craig, Inc., and Hayes, Seay, Mattern & Mattern, Inc., for engineering services relating to installation of new traffic signals. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: W. Robert Herbert, City Manager Robert K. Bengtson, Traffic Engineer William F. Clark, Director, Public Works Delores C. Daniels, Assistant to the City Manager for Community Relations H:~AGENDAg89dAR2.WPD James D. Grisso March 2, 1998 Page pc: Charles M. Huffine, City Engineer Ellen S. Evans, Construction Cost Technician Rosemary Trussell, Accountant, Contracts and Fixed Assets Diane S. Akers, Budget Administrator, Office of Management and Budget D. Darwin Roupe, Manager, Supply Management The Honorable Sherman A. Holland, Commissioner of the Revenue H:~AGENDAgS~MAR2.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 1998. No. 33734-030298. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital Projects Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~DropHations Capital Improvement Reserve $ 15,389,044 Public Improvement Bonds - 1997 (1) ......................... 7,024,450 Traffic Engineering $ 2,323,764 Seven New Traffic Signals (2) ............................... 194,550 1) Streets and Sidewalks (008-052-9706-9191) $(194,550) 2) Appropriated from Bond Funds (008-052-9570-9001) 194,550 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. FB 26 March 2, 1998 Council Report No. 98-111 Honorable Mayor and Members of City Council Roanoke, Virginia Dear Mayor Bowers and Members of City Council: SUBJECT: INSTALLATION OF NEW TRAFFIC SIGNALS B~J~_g_g~( on the subject in chronological order is as follows: The City of Roanoke has 135 intersections controlled by traffic signals. There are presently 19 intersections that qualify for traffic signalization in accordance with federal specifications found in the Manual on Uniform Traffic Control Devices (MUTCD). The 1997 General Obli0ation Bond referendum includes fundin9 in the amount of ~700,000 for the signalization of 7 intersections which are listed here: 2. 3. 4. 5. 6. 7. Hollins Road/Liberty Road, N.E. Brambleton Avenue/Overland Road, S.W. Shenandoah Avenue/Westside Boulevard, N.W. Tenth Street/Hunt Avenue, N.W. Williamson Road/Hildebrand Avenue, N.W. Orange Avenue/Lynn Brae Drive, N.E. Plantation Road/Preston Avenue, N.E. II. Current situation is as follows: An advertisement for consultant services for the design of traffic signals wa;; published in the November 16, 1997 issue of the Roanoke Times and the November 20, 1997 issue of the Roanoke Tribune. Mattern & Craig, Inc., and Haves, Sear, Mattern and Mattern, Inc. were, selected to perform design services following review of consultant qualifications and interviews. III. Issues in order of importance are as follows: C. Schedules Honorable Mayor and Members of City Council INSTALLATION OF NEW TRAFFIC SIGNALS March 2, 1998 Page 2 IV. Alternatives in order of feasibility are as follows: Award engineering services aoreements to Mattern & Craia, Inc. in the amounl, of $85,000 for the design of four (4) sionalized intersections (1-4 in Item I.B.J and Haves, Sear, Mattern & Mattern, Inc. in the amount of $59,550 for the design of three (3) signalized intersections (5-7 in Item I.B.) P I~ will be improved with construction of the proposed turn lane and traffic signals. Funding is available in the Streets and Sidewalks Category of the 1997 General Obligation Bonds and may be appropriated. ~ for the construction of the proposed improvements will be expedited by having a consultant perform the design. Do not award an engineerina services agreement to Mattern & CraiQ, Inc. an~l Haves, Sear, Mattern & Mattern, In¢ in the amounts of $85,000 an~l $59,550 respectively. P~ will not be improved with construction of the proposed turn lane and traffic signals. 2. Funding will remain available from the 1997 General Obligation Bonds. o .Schedules for the construction of the proposed improvements will be delayed. Recommendation is that City Council concur in Alternative A, and take the following specific actions: Award an engineering services aQreement in forms approved by the City Attorney to Mattern & Craig, Inc. and Hayes, Seay, Mattern & Mattern, Inc in the amounts of $85,000 and ~59,550 respectively. Honorable Mayor and Members of City Council INSTALLATION OF NEW TRAFFIC SIGNALS March 2, 1998 Page 3 ADproDriate $194,550 from the 1997 General Obligation Bond proceeds to a new account to be established by the Director of Finance entitled Seven New Traffic Signals. ($144,550 for engineering services agreements & $50,000 for purchase of some miscellaneous equipment to be purchased as intersection plans are completed. This equipment can include traffic signal poles, mast arms, signals, and controllers to be ordered through the Office of Supply Management to be used only on the seven (7) intersections identified in Item I.B. WRH/JGB/fm C: Respectfully submitted, W, Robert Herbert City Manager City Attorney City Clerk Director of Finance Director of Public Works Assistant to City Manager for Community Relations City Engineer Construction Cost Technician Accountant, Contracts and Fixed Assets Budget Administrator Manager, Office of Supply Management Commissioner of Revenue Traffic Engineer MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File ~405-468 SANDRA H. EAKIN Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: Your report with regard to a Comprehensive Land Use Study for the Carvins Cove Watershed property was before the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. On motion, duly seconded and unanimously adopted, it was agreed that the Members of Council will appoint a seven member Ad Hoc Citizens Advisory Committee to advise City Staff, the consultant and the Water Resources Committee. MFP:Io pc: Sincerely, Mary F. Parker, CMC/AAE City Clerk Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Dr. Molly L. Rutledge, Director, Health Department Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works H:~AGEN~AR2.WPO RECE'\ '98 FEB 26 /18:36 March 2, 1998 Report No. 98-317 Honorable Mayor and City Council Roanoke, Virginia Dear Mayor and Members of Council: Subject: Comprehensive Land Use Study - Carvins Cove Watershed Property I. Backqround: ao City Council directed the City Manaqer on February 2, 1998 to engage a consultant to conduct a Comprehensive Land Use Study of City owned Carvins Cove watershed property. B o Discussion leading up to the formal action of Council included the desire that: Members of Council be asked to review and provide comments on the draft Request for Proposal (RFP) for the consultant. o An Ad Hoc Citizen Advisory Committee be appointed to work with the consultant and staff. Attached for Council's consideration and requested comments by March 15, 1998, is a draft of the RFP. Do Individuals, orqanizations, and the City's Planninq Commission have let it be known by various methods that they would like to be involved in the study, either through appointment to the Advisory Committee or public meetings. Note that the draft RFP requires the consultant to conduct up to three (3) public meetings. II. Current situation: no It is now time to appoint the members of the Ad Hoc Citizens Advisory Committee. B o Membership should be from the City of Roanoke in keeping with Council's policy that all appointments to the City's Board, Committees, and Commissions be City residents unless expressly waived by Council. Honorable Mayor and City Council March 2, 1998 Page 2 III. Issues: A. Appointinq Authority B. Timinq C. Number D. Chairperson IV. Alternatives: no o Council authorize the City Manaqer to appoint a seven (7) member committee to advise the staff, consultant, and Water Resources Committee during the course of the study. 1. Appointing authority will be designated as the City Manager. 2. Timinq would allow the committee to be appointed and represented in the consultant interview and selection process. 3. Number of members would be specified. 4. Chairperson will be named by the City Manager. Council appoint a committee to advise the staff, consultant and Water Resources Committee during the course of the study. 1. Appointinq authority will be City Council. 2. Timing is at Council's pleasure. 3. Number is at Council's pleasure. 4. Chairperson will be selection by the method chosen by Council. Honorable Mayor and City Council March 2, 1998 Page 3 Vo Recommendation: Council authorize the City Manaqer to appoint the CQmmittee in accordance with Alternative "A". Nominees by Members of Council will be appreciated. Should you have nominees, please advise by March 15, 1998. Respectfully submitted, W. Robert Herbert City Manager WRH:KBK:afm Attachment cc: Mary F. Parker, City Clerk Wilburn C. Dibling, City Attorney James D. Grisso, Director of Finance Molly L. Rutledge, M.D., Health Director Kit B. Kiser, Director of Utilities & Operations William F. Clark, Director of Public Works Sealed Proposals for: REQUEST FOR PROPOSALS (Legal Advertisement) CITY OF ROANOKE, VIRGINIA COMPREHENSIVE LAND USE PLAN CARVINS COVE WATERSHED PROPERTY ROANOKE, VIRGINIA PROPOSAL NO. will be received by the City of Roanoke by D. Darwin Roupe, Manager of Supply Management, Room 353, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, until 2:00 p.m., local time on · Copies of the Request for Proposals may be obtained at the Office of City Engineer, Room 350, Municipal Building, Roanoke, Virginia during business hours. All inquiries and questions should be addressed to Mr. , Project Manager, Office of the City Engineer, 215 Church Avenue, S.W., Room 350, Municipal Building, Roanoke, Virginia 24011. He may be reached at 540-853-2731. The City of Roanoke expressly reserves the right to reject any or all Proposals, to waive any informality or irregularity in the Proposals received, and to accept a Proposal which is deemed to be in the best interest of the City of Roanoke. Date D. Darwin Roupe, CPP, CPPB, CPPO Manager, Supply Management City of Roanoke, Virginia REQUEST FOR PROPOSALS CITY OF ROANOKE, VA Qualification proposals are hereby solicited for: COMPREHENSIVE LAND USE PLAN CARVINS COVE WATERSHED PROPERTY PROPOSAL NO. The City of Roanoke hereby requests qualifying proposals from interested Architectural/ Engineering/Planning Consulting firms to provide the services described herein: Provide a Comprehensive Land Use Plan for City-owned Carvins Cove Watershed Property (approximately 12,000 acres) to protect the quality of water in Carvins Cove while assessing and documenting current and potential recreational opportunities on the property. Current and potential user demographics, costs, supervisory control, and fee schedules are to be documented, examined, and prepared for each type of recreational opportunity. Plans and cost to mitigate threats to water quality are to be laid out and examined. Experience and expertise in recreational activities and trends, water treatment and water supply regulations, silvaculture, cost development and estimating, and public participation process and facilitation skills are required. Study will be guided by an Ad Hoc Citizen Advisory Committee and City administrative staff. Study work scope is attached as Exhibit "D". Proposal Content The consultant's submittal should be no more than thirty (30) sheets (printing on back and front is acceptable) in length and should include the following: Standard Form 254 and 255, both of which shall have current information. Such forms shall identify the team to be used for the project, team member responsibilities, and a list of similar representative projects, with client representative contacts and phone numbers, that have been undertaken in the last five years. · Projected time schedule. Consultant Selection The consultant will be selected on the basis of competitive negotiation, as outlined in Exhibit "A", attached. The City's selection committee will personally interview at least three of the firms submitting their qualifications that the selection committee deem to be the most qualified. Those firms interviewed will be ranked, and the City will begin negotiations with the highest ranked offerer for a satisfactory contract. Request for Architectural/Engineering/Planning Services Qualifying Proposals COMPREHENSIVE LAND USE PLAN CARVlNS COVE WATERSHED PROPERTY City of Roanoke, Virginia Page 2 The following selection criteria shall be used in evaluating proposals. All offerors are encouraged to fully address the selection criteria listed below in order to put forward their strongest professional reasons for selection: 1. Specialized experience and technical competence of the firm and its personnel assigned to the City's project to complete the types of tasks outlined herein with quality work; 2. Capacity and equipment available to accomplish the work in the specified time; 3. Stability and continuity of the firm's personnel and management structure; 4. Capacity of firm to sustain loss of key personnel without adverse effect on current work, including associated consultants; 5. Flexibility, accessibility, and availability of the offeror's staff; 6. Familiarity with project conditions, including all issues relating to the project; 7. Associated consultants' strengths, if needed; if not needed, staff strengths to complete projects without them; 8. Firm's quality control practices and techniques; 9. Demonstrated ability to develop complete, economical solutions for similar projects in a timely manner; 10. Firm's conformance with requests in this Request for Proposal. The City's Consultant Rating Sheet is attached as Exhibit "B" for your reference in preparing for an interview upon invitation. Contractual Terms and Conditions The City reserves the right to reject any or all proposals received and to interview any or all firms. The successful firm shall be required to adhere to Section 23.1-20, Employment Discrimination by Contractor Prohibited, of the Roanoke City Code, as amended, prohibiting discrimination Request for Architectural/Engineering/Planning Services Qualifying Proposals COMPREHENSIVE LAND USE PLAN CAR¥1NS COVE WATERSHED PROPERTY City of Roanoke, Virginia Page 3 in employment, a copy of which is attached as Exhibit C. The successful firm shall comply with all applicable City, State, and Federal Code provisions and regulations. Providers of any outside services shall be subject to the same conditions and requirements as the prime firm in regards to code or regulation compliance. The City reserves the right of approval for any subcontract work, including costs thereof. It is intended that the successful firm shall perform a complete job to meet the needs of the City in resolving the situation addressed by this project and to make full use of all available information. The agreement will provide for a negotiated lump sum fee for performance of the desired services. Costs shall incorporate benefits, overhead and profit, and anticipated reimbursable expenses. Payment for services shall be made monthly based on amount of work done each month. The contract shall not be exceeded without written approval of the City. Written authority shall only be given for a change in scope and shall not be available for a cost overrun in performing the identified tasks. Certification of professional liability insurance shall be required of the successful firm. The contractual agreement signed by the successful firm shall meet the approval, in form, of the City Attorney. Personnel proposed for the subject work shall not be re-assigned without notice to the City and the prior acceptance by the City, such acceptance not to be unnecessarily withheld. Work will commence on the project after a written Notice to Proceed has been issued by the Office of the City Engineer. General Instructions Six (6) copies of the proposal shall be submitted to D. Darwin Roupe, Manager of Supply Management, Room 353, Municipal Building, 215 Church Avenue, S.W., Roanoke, Virginia 24011, by 2:00 p.m., local time on Any proposal received after the deadline will not be accepted for consideration. Request for Architectural/Engineering/Planning Services Qualifying Proposals COMPREHENSIVE LAND USE PLAN CARVINS COVE WATERSHED PROPERTY City of Roanoke, Virginia Page 4 Proposals shall be marked as follows: CITY OF ROANOKE, VIRGINIA COMPREHENSIVE LAND USE PLAN CARVINS COVE WATERSHED PROPERTY PROPOSAL NO. The contract shall not be assigned without the consent of the City. All inquiries and questions should be addressed to , Project Manager, Office of the City Engineer, 215 Church Avenue, S.W., Room 350, Roanoke, Virginia 24011, telephone (540) 853-2731. Attachments: Exhibit "A" Exhibit "B" Exhibit "C" Exhibit 'D" EXHIBIT A IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 12th day of April, 1993. No. 31405-041293 AN ORDINANCE to amend and re-ordain subsection (b) (3) of Section 23.1-4.1, Requirements of competitive negotiation of the Code of the City of Roanoke (1979), as amended to provide that the City shall conduct individual discussions with at least three (3) qualified offerors when using competitive negotiation in selecting contractors; and providing for an emergency. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Subsection (b) (3) of Section 23.1-4.1, Requirements of competitive negotiation is hereby amended and re-ordained to read and provide as follows: Section 23.1-4.1. Requirement of competitive negotiation. (See attachment for entire text) (b) (3) The City Manager, other appropriate Council-appointed officer or other designee of Council shall engage in individual discussions with at least three, if there be that many, offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence to provide the required services. Repetitive informal interviews shall be permissible. Such offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project costs including, where appropriate, design, construction and life cycle costs. Methods to be utilized in arriving at price for services may also be discussed. Proprietary information from competing offerors shall not be disclosed to the public or to competitors. 2. In order to provide for the usual daily operation of municipal government, an emergency is deemed to exist, and this ordinance shall be in full force and effect upon its passage. ATTEST: City Clerk Geo. 23.X-4.X. mecluirement of oompetitive negotiation. (a) Except as provided by section 23.1-6 of this Code, any contract with a nongovernmental contractor for professional services or services other than professional services which is expected to exceed thirty thousand dollars ($30,000.00) shall be awarded pursuant to the method of procurement known as competitive negotiation. (b) 'Competitive negotiation" for procurement of professional services is a method of contractor selection which includes the following elements: (1) Issuance of a written request for proposal indicating in general terms that which is sought to be procured, specifying the factors which will be used in evaluating the proposal and containing or incorporating by reference the other applicable contractual terms and conditions, including any unique capabilities or qualifications which will be required of the contractor. (2) Public notice of the request for proposal at least ten (10) days prior to the date set for receipt of proposals by posting in a public area normally used for posting of public notices and by publication in a newspaper of general circulation in the area in which the contract is to be performed so as to provide reasonable notice to the maximum number of offerors that can reasonably be anticipated to submit proposals in response to the particular request. In addition, proposals may be solicited directly from potential contractors. (3) The city manager, other appropriate council-appointed officer or other designee of council shall engage in individual discussions with at least three (3), if there be that many, offerors deemed fully qualified, responsible and suitable on the basis of initial responses and with emphasis on professional competence to provide the required services. Repetitive informal interviews shall be permissible. Such offerors shall be encouraged to elaborate on their qualifications and performance data or staff expertise pertinent to the proposed project, as well as alternative concepts. These discussions may encompass nonbinding estimates of total project costs including, where appropriate, design, construction and life cycle costs. Methods to be utilized in arriving at price for services may also be discussed. Proprietary information from competing offerors shall not be disclosed to the public or to competitors. (4) At the conclusion of discussion, outlined in the paragraph above, on the basis of evaluation factors published in the request for proposal and all information developed in the selection process to this point, the two (2) or more offerors whose professional qualifications and proposed services are deemed most meritorious shall be ranked in order of preference. (s) Negotiations shall then be conducted, beginning with the offeror ranked first. If a contract satisfactory and advantageous to the city can be negotiated at a price considered fair and reasonable, the award shall be made to that offeror. Otherwise, negotiations with the offeror ranked first shall be formally terminated and negotiations conducted with the offeror ranked second, and so on until such a contract can be negotiated at a fair and reasonable price. (c) "Competitive negotiation" for other than professional services is a method of contractor selection which includes the following elements: (1) Issuance of a written request for proposal indicating in general terms that which is sought to be procured, specifying the factors which will be used in evaluating the proposal and containing or incorporating by reference the other applicable contractual terms and conditions, including any unique capabilities or qualifications which will be required of the contractor. (2) Public notice of the request for proposal at least ten (10) days prior to the date set for receipt of proposals by posting in a public area normally used for posting of public notices and by publication in a newspaper of general circulation in the area in which the contract is to be performed so as to provide reasonable notice to the maximum number of offerors that can reasonably be anticipated to submit proposals in response to the particular request. In addition, proposals may be solicited directly from potential contractors. (3) Selection shall be made of two (2) or more offerors deemed to be fully qualified and best suited among those submitting proposals, on the basis of the factors involved in the request for proposal, including price if so stated in the request for proposal. (4) Negotiations shall then be conducted with each of the offerors so selected. Price shall be considered, but need not be the sole determining factor. (5) After negotiations have been conducted with each offeror so selected, the public body shall select the offeror which, in its opinion, has made the best proposal, and shall award the contract to the offeror. (d) If the contract is expected to exceed seventy-five thousand dollars ($75,000.00), should the city council determine in writing and in its sole discretion that only one (1) offeror is fully qualified, or that one (1) offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror. If the contract is not expected to exceed seventy-five thousand dollars ($75,000.00), should the city manager determine in writing and in his sole discretion that only one (1) offeror is fully qualified, or that one (1) offeror is clearly more highly qualified and suitable than the others under consideration, a contract may be negotiated and awarded to that offeror. EXHIBIT B weight Specialized (20) experience to produce quality work Capacity and (15) equipment available to get job done on time Stability & (10) continuity of personnel Capacity to (15) sustain loss of key personnel and still get job done Accessibility & (5) availability of staff Familiarity with (5) project conditions Why sub (5) needed/why not needed Quality control (10) practices & techniques Demonstrated (10) ability to produce economical project Conformance (5) with RFP requirements EXHIBIT C Section 23.1-20. Employment discrimination by contractor prohibited. Every contract of over ten thousand dollars ($10,000.00) to which the City is a party shall contain the provisions in subparagraphs (a) and (b) herein: (a) During the performance of this contract, the contractor agrees as follows: (1) The contractor will not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, sex, or national origin, except where religion, sex, or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. (2) The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal employment opportunity employer. (3) Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this section. (b) The contractor will include the provisions of the foregoing subparagraph (a) (1), (2) and (3), in every subcontract or purchase order of over ten thousand dollars ($10,000.00), so that the provisions will be binding upon each subcontractor or vendor. (Ord. No. 26298, § 1, 12-6-82) EXHIBIT D CARVINS COVE WATERSHED COMPREHENSIVE LAND USE PLAN (Approximately 12,000 Acres) WORK SCOPE Document Current Uses B. C. D. E. Users by type of recreation Users by residence (jurisdiction) Annual cost to the City Annual revenue to the City Risk to water quality Develop Potential for Additional Uses Ao B. C. D. E. Expansion of current uses New uses Risk to water quality Cost and benefits for each additional use Projected revenues associated with additional uses 3. Develop user fee schedule for all types of recreational use 4. Develop controls and supervision 5. Develop initial cost and re-occurring cost 6. Outline potential threats to raw water quality and steps to mitigate those threats Develop traffic patterns and parking plans for each type of use Conduct up to three (3) open public meetings to solicit desires and expectations from the public and to explain process and recommendations MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W, Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File ~60-326-335 SANDRA H. EAKIN Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33736-030298, amending and reordaining certain sections of the 1997-98 Grant Fund Appropriations, providing for appropriation of $9,372.00, from the State Rehabilitative Services Incentive Fund through the Fifth Planning District Disability Services Board, to provide funds for Blue Ridge Community Services and Unified Human Services Transportation Systems, Inc. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: Karen B. Michalski, Chair, Fifth PDC Disability Services Board, 1502 D Williamson Road, N. E., Roanoke, Virginia 24033 Curtis A. Andrews, Executive Director, Unified Human Services Transportation Systems, Inc., P. O. Box 13825, Roanoke, Virginia 24037-3825 Betty J. Burke, Director, Blue Ridge Community Services, 301 Elm Avenue, S. W., Roanoke, Virginia 24016 W. Robert Herbert, City Manager Glenn D. Radcliffe, Director, Human Development Donna S. Norvelle, Human Development Coordinator H:~AQENDAg~MAR2.WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 1998. No. 33736-030298. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Grant Fund Appropriations, and providing for an emergency. WHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Grant Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: A~3Dropriation Health and Welfare Rehabilitative Services Incentive Fund FY 97-98 (1) ........... Revenue Health and Welfare Rehabilitative Services Incentive Fund FY 97-98 (2) ........... 1) Fees for Professional Services (035-O54-5196-2010) $ 9,372 2) Rehabilitative Services Incentive Fund (035-035-1234-7268) 9,372 $ 3,462,823 47,325 $ 3,462,823 47,325 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. RECEIVED March 2, 1998 98-704 Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Mayor and Members of Council: SUBJECT: APPROPRIATION OF REGIONAL DISABILITY SERVICE8 BOARD GRAI~T FUNDIN~ The 5th District Disability Services Board (DSB) is responsible to local governments and serves as a critical resource for needs assessment, information sharing and service opportunities for citizens with disabilities, their families and the community. The following jurisdictioD~ in the Fifth Planning District have enacted resolutions establishing their participation in a regional effort and have appointed a local official to serve. City of Roanoke Town of Vinton Roanoke County City of Salem City of Covington Craig County Botetourt County City of Clifton Forge Allegheny County Other members of the DSB include representatives from business and consumers. Funds from the State Rehabilitative Services Incenti¥c ~B~?_~, a short-term, non-renewable, stimulus fund designed to promote investment in meeting the needs of individuals with physical and sensory disabilities, have been allocated to the Fifth District DSB for the second consecutive year by the State Department of Rehabilitative Services. City Council authorized the Director of Finance to serve as Fiscal Agent for the 5th Planning District Disabilities Services Board on September 25, 1995, Resolution No. 32675-092595. Honorable Mayor and Members of Council Page Two February 17, 1998 Em RSIF grant monies have been previously awarded to the 5th District DSB and were appropriated by Council on April 15, 1996, October 26, 1996, and October 22, 1997. II. CURRENT SITUATION ae The DSB solicited proposals for the use of additional 1997-'98 RSIF funds. Three proposals were received and reviewed and forwarded to the Department of Rehabilitativee Services for approval. The Department of Rehabilitative Services and the Disability Services Council approved funding for two of the three projects and has awarded the local DSB the following funding: Blue Ridge Community Services(home modifications, adaptive equipment, medical supplies, therapeutic services) $4,372 Unified Human Services Transportation Systems, Inc (client transportation) $5,000 Be Ce Blue Ridge Community Services and Unified Human Servic~ Transportation Systems. Inc, will provide local matching funds for this grant. No city funds will be required for the match. Funds from the State Rehabilitative Services Incenti¥~ Fund (RSIF) in the amount of $9,372.00 will be received by the City's Director of Finance as the Fiscal Agent. need to be appropriated. III. ~ A. ~ B. Services To Citizens Honorable Mayor and Members of Council Page Three February 17, 1998 IV. ALTERNATIVES City Council appropriate $9~372 to Grant Fund Expenditure Account No.035-054-5196-2010 and a corresponding revenue estimate to be established to provide funding for Blue Ridge Community Services and Unified Human Services Transportation Services, Inc. 1. ~_~ needs will be met. Services To CitizeD~ with physical and sensory disabilities will be enhanced throughout the Fifth Planning District. V® Be City Council does not appropriate $9~372 to Grant Fund Account No. 035-054-5196-2010 and a corresponding revenue estimate to be established by the Director of Finance. 1. ~ needs will not be met. Services To Citizens with physical and sensory disabilities will be delayed and may not be enhanced throughout the Fifth Planning District if grant funds are rescinded by the State. RECOMMENDATION City Council resolve to concur with Alternative "A" and appropriate $9~372 to Grant Fund Account Number 035-054- 5196-2010 and a corresponding revenue estimate to be established by the Director of Finance. cc: Respectfully submitted, W. Robert Herbert City Manager James D. Grisso, Director of Finance Wiburn C. Dibling, City Attorney Glenn D. Radcliffe, Director of Human Development Donna S. Norvelle, Human Development Coordinator Karen Michalski, Chairman, 5th District DSB Curtis Andrews, Executive Director, Unified Human Services Transportation Systems, Inc. Betty Burke, Director, Blue Ridge Community Services COMMONWEALTH OF VIRGINIA REHABILITATIVE SERVICES INCENTIVE FUND Grant # G98-064-063098 This agreement entered into this day of December 1997, by the Fifth Planninfl District Commission Disability Services Board hereinafter called the "Grantee", City of Roanoke, hereinafter called the "Fiscal Agent", the Blue Rid.qe Community Services, hereinafter called the "Subgrantee', and the Commonwealth of Vimlnla. Deoartment of Rehabilitative Services1 hereinafter called the "Grantor'. WITNESSETH that the Grantee, the Fiscal Agent, the Subgrantee, and the Department of Rehabilitative Services, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: SCOPE OF SERVICES: The Grantee shall provide the services to the citizens of the Commonwealth as set forth in the grant award. PERIOD OF PERFORMANCE: Date of Grant through June 15~ 1998. GRANT DOCUMENTS: The grant documents shall consist of this signed grant, the description or scope of work as outlined in the grant proposal, the general and special terms, specifications and other data contained herein, together with all written modifications thereof. COMPENSATION AND METHOD OF PAYMENT: Reimbursement to Fiscal AgentJSubgrantee following receipt of proper invoices and documentation as described in Section III and Budget in Attachment B. IN WITNESS THEREOF, the parties have caused this agreement to be duly executed intending to be bound thereby. IGrantee: Signature' /~a~e77 ~~,Fi al Agent: .. I Subgrantee: I I Sign~u~ ' baste Department of Rehabilitative Services: Signature Da{e Karen Michalski, Chairperson Fifth PDC Disability Services Board 1502 D Williamson Road, N.E. Roanoke, VA 24033 James D. Grisso City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 Betty Burke, Director Blue Ridge Community Services 301 Elm Avenue, SW Roanoke, VA 24016 John R. Vaughn, Commissioner Department of Rehabilitative Services 8004 Franklin Farms Drive Richmond, VA 23288 PURPOSE This grant, awarded to the Fifth Planning District Commission Oisabilibj Servicss Board, is to provide financial support to people with physical and/or sensory disabilities and their families. The services provided will include home modifications, required adaptive equipment, medical and personal care supplies and medical and therapeutic services. This support is for services that are not covered by Medicare, Medicaid or other medical funding sources. The grant will supplement the CSB Family Support Fund. I1. TERM~ AND CONDITIONS The grantee assures that the Disability Services Board is operating within Section 51.5-47 and the Guidelines developed in accordance with the (~ode of Vir,qinia. This grant is consistent with the purposes of the Rehabilitative Services Incentive Fund, as specified in Section 51.5-50 of the (~ode of Virl:linia and the Guidelines developed by the Disability Services Council in accordance with the (~ode of Vir,qinia. Bo The Grantee shall use the funds to meet local needs as identified in the proposal submitted in response to the April, 1997 Rehabilitative Services Incentive Fund Grant Application Package (Attachment A). III. METHOD OF PAYMENT I PRICING ~CHEDULE The Department of Rehabilitative Services agrees to pay the Grantee via the Fiscal Agent funds in the amount of $4,372. This amount provides total Agency support for costs of the project during the current state fiscal year ending June 30, 1998. The Grantee assures that matching funds in the amount of $481 will be provided during the grant period by Subgrantee and that such funds do not originate from the Commonwealth of Virginia. Records and proof of these expenditures shall be maintained by the Fiscal Agent and documented on the Invoice and Receiving Report (Attachment C) as expenditures occur. Co The Department of Rehabilitative Services shall reimburse the Grantee via the Fiscal Agent based upon budgeted actual expenses (Attachment B) and upon receipt of an appropriate Invoice and Receiving Report (Attachment C) as stated under Reporting and Delivery Requirements. Eo Fo Any transfer or change to individual approved budgetary items greater than 5% of the total budget will require prior written request to and approval by the Office of Disability Services Boards, Department of Rehabilitative Services. The Department of Rehabilitative Services shall process all invoices for payment in accordance with the Prompt Payment Act. The Department of Rehabilitative Services shall not reimburse for state sales tax. IV. INVOICES Invoice and Receiving Reports (Attachment C) shall be submitted by the Fiscal Agent to: Office of Disability Services Boards Attn.: La Donna Rogers Department of Rehabilitative Services 8004 Franklin Farms Drive Richmond, VA 23288-0300 Vo REPORTING AND DELIVERY REQUIREMENTS Ao The Subgrantee / Fiscal Agent shall provide proof of payment (check number, date and amount) with request for reimbursement to the Department of Rehabilitative Services. Bo The Subgrantee / Fiscal Agent shall provide proof of receipt of equipment (invoices, cash register receipts, etc.) with request for reimbursement. Co The Subgrantee shall comply with the Virginia Public Procurement Act for the purchase of goods and services, and adhere to approved State rates for travel, meals, and lodging. Do The Subgrantee / Fiscal Agent shall provide backup documentation of services provided, as appropriate, (timesheets, transportation trip logs, receipts, etc.) with requests for reimbursement. Eo The Subgrantee / Fiscal Agent shall submit the Invoice and Receiving Report monthly for services, and shall submit the final Invoice and Receiving Report and backup documentation for reimbursement no later than June 15, 1998. Fo The Grantee shall provide the Department of Rehabilitative Services with an interim RSIF Impact Report, Attachment D by January 31, 1998 and a final RSIF Impact Report, Attachment D of this grant, by July 31, 1998. VI. EVALUATION CRITERIA The evaluation of this grant shall be based on the extent to which the Grantee identified need (as discussed in the proposal, Attachment A) is met. An interim and final report shall be submitted by the Grantee to the Office of Disability Services Boards at the Department of Rehabilitative Services via the Grantee by January 31, 1998 and July 31, 1997, respectively. This shall follow the content and format of the Rehabilitative Services Incentive Fund Impact Form, Attachment D of this grant. VII. ~PECIAL TERMS AND CONDITIONS Ao AUDIT: The Grantee hereby agrees to retain all books, records, and other documents relative to this grant for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The Department of Rehabilitative Services, its authorized agents, and State auditors shall have full access to and the right to examine any of said materials during said period. Bo AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the Department of Rehabilitative Services shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. Co CANCELLATION OF GRANT: The Department of Rehabilitative Services reserves the right to cancel and terminate this grant, in part or in whole, without penalty, upon 30 days written notice to the Grantee. Any grant cancellation notice shall not relieve the Grantee of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. APPLICABLE LAWS AND COURTS: This grant shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Grantor shall comply with all applicable federal, state and local laws, rules and regulations. Eo Fo ETHICS IN PUBLIC CONTRACTING: By signing this grant, the grantee certify that this grant is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other contractor, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit or money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. ANTI-DISCRIMINATION: By signing this grant, the Grantee certifies to the Commonwealth that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act; the Americans with Disabilities Act and Section 11-51 of the Virginia Public Procurement Act which provides: (In every grant over $10,000 the provisions in 1. and 2. below apply:) During the performance of this grant, the Grantee agrees as follows: The Grantee will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Grantee. The Grantee agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The Grantee, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, will state that such Grantee is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this Section. The Grantee will include the provisions of 1. above in every subgrantee or purchase order over $10,000, so that the provisions will be binding upon each Subgrantee or vendor. VIII. ATTACHMENTS A. Rehabilitative Services Incentive Fund Grant Proposal B. Budget Schedule C. Invoice and Receiving Report D. Rehabilitative Services Incentive Fund Impact Form REHABIUTATIVE SERVICES INCENTIVE FUND 'FY 1998 COMPETITIVE' GR;K'NT~..,~._ AiPPLiCATIO ~N~._._ . .. .-:! Please type application. Complete ALL s~ions. Application available on diskette, u ~.? ~: ? ! Dm,~mLrrY SER~CES BOAR~ INFORMATION --<"~-*~. 5 ~ OFFICIAL NAME OF DISABILITY SERVICES BOARD FIFTH PLANNING DISTRICT DISABILITY SERVICES BD, CHAIRPERSON'S NAME KAREN MICHALSKI TELEPHONE NUMBER (540) 776-2715 STREET ADDRESS / P.O. BOX 3433 BRAMBLETON AVENUE CiTY ZIP ROANOKE 24018 FAX NUMBER FISCAL AGENT INFORMATION The Fiscal Agent must be a local government entity who agrees to manage the financial aspects of the grant, assure accountability at the local level for funds expended under the RSIF and maintain records on behalf of the DSB. The Fiscal Agent cannot be the same entity contracted to provide the service under the grant See RSIF Guidelines. F~SCAL AGENT'S NAME JAMES D. GRISSO GOVERNMENT AFFILIATION CITY OF ROANOKE TELEPHONE NUMBER (540)853-3113 STREET ADDRESS / PO Box 215 CHURCH AVENUE, SW CiTY ZIP ROANOKE 24011 FAX NUMBER (540) 981-2773 CERTIFICATION OF INFORMATION 1 CERTIFY THAT THE DIE, ABll. fFY SERVICES BOARD IS ORGANIm=D IN ACCORDANCE WITH THE (~ODE OF VIRGINIA AND THAT THIS GRANT APPLICATION COMPLIES WITH THE REHABILITATIVE SERVICE INCENTIVE FUND GUIDELINES A~ APPROVED IN .A.~, 19~. I CONFIRM THAT LOCAL MATCHING DOLLARS HAVE BEEN COMMITTED FOR THE PROPOSED PROJECT. DS8/CHAIRP(F. RSON OATE' I AGREE TO PERFORM THE DUTIES OF FtE~T. AL AGENT AS DEFINED IN THE REHABILITATIVE ~VICE INCENTIVE FUND GUIDELINES AS APPROVED ON AUGUST, 19~3~ FOR THE DISABIMTY SERVICES BOARD AS PROPOSED IN FIS~ AGENT DATE 2 DISABE~TY SERVICES BOARD NABdE FIFTH PLANNING DISTriCT ~' SUBGRANTEE BLUE RIDGE COMMUNITY SERVICES CONTACT PF. RSON ED McGRATH TELEPHONE NUMBER (540) 342-6003 STREET AOORESS i PO BOX 301 ELM AVENUE, SW C~TY ZIP ROANOKE 24016 FAX NUMBER (540) 344-3784 I CERTIFY THAT ALL INFORMATION PROVIDED IN THIS PROPOSAL 18 FACTUAL AND THAT THE ORGANIZATION ABLE TO ACHIEVE THE RESULTS 0ESCRIBED WITHIN THE REQUIRED TIMEFRAME FOR THE RSIF. I UNDERSTAND THAT THIS I$ A REIMBUR~EMENI' GRANT, WITH PAYMENT MADE BY 0EPARTMENT OF REHA~IUTATIVE SERVICES ONCE THE SERVICE I$ PROVIDED. I FURTHER CERTIFY 7HAT LOCAL MATCHING FUNDS HAVE BEEN SECURED TO SUPPORT THE LOCAL REQUISITE MATCH. IeNATURS Se=t7 :. Burke LJ Director, [v[~ SedUces_ . PROJECT DESCRIPTION The Project will support needs of ~rson$ with physical and sensory disabilities in your community by ['1. Improved Transportation Services I-'] Enhanced Public Awarene-..s of Disabilities I'~ Improved Communication for people ~ sensory disabilities [] Improved Housing Options I-'! Improved access to Information & Referral Services / Casa Management I'"] Broaden the range of service options for a population currency unserved or undersarved [] Improved ~v~l~:~ility of ~ Technology ~ C~he~ Direct support for f~m~lies carin~ fo~ ~gnsum~rs in the ~m~ly h~m~ Provide a Purpose Statement for the project:. them in the continuing effort to ~rovide care for a f~mJ!~ member with menta~ retardation and ~h~sical e~d/or sensory disabilities in the fmm~]v home- DISABILITY SERVICES BOARD NAME Fifth Planning Disb'ict Disability Services Board PROJECT DESCRIPTION Describe in concrete terms how the requested funds will be used. What equipment, services or programs will be provided? Define the goals of the project. The Mental Retardation Services Division of Blue Ridge Community Services is requesting funds that will provide direct financial assistance to families caring for consumers who reside in the family home. Funds will supplement the Family Support Program (FSP) now operated by BRCS, and allow the program to increase the agency's ability to meet the growing demand for assistance with the cost of providing care. These funds would be provided to recipient families as reimbursements for expenses related to: 1) home modificatiohs that assist in the care or independent functioning of the person with a disability; 2) required adaptive equipment; 3) required medical and personal care supplies; and 4) medical and therapeutic services. IMPACT OF PROJECT ON PEOPLE WITH PHYSICAL AND SENSORY DISABILITIES If the proposal will provide direct services, how many people will receive services? How will this proposal increase the availability, accessibility, and/or quality of services to people with physical and/or sensory disabilities in your community? In measurable terms, describe how people with physical and/or sensory disabilities will directly benefit from the project. See application criteria in the RSIF Guidelines. Participating families receive consideration for up to $1800 in expenses per year, and are reimbursed all or part of these expenses based on family income. Currently, this program lacks sufficient funds to meet the needs of the 181 eligible families who have a family member with a physical or sensory disability and are now participating in the program; each year additional families are identified and enrolled, and the need for support grows. A minimum of 6 families would be assisted by the $10,000 requested, but the average level of requests covered to date suggests that up to 35 families will receive assistance. Requests for reimbursement now awaiting consideration amount to over $13,000 in family expenses, and the entire amount of RSlF funds awarded for the fiscal year starting July 1, 1997 would pass directly to these families and assist the Family Support Program in meeting their needs. DISABILITY SERVICES BOARD NAME Fifth Planninq Disa'ict Disability Services Board IMPLEMENTATION PLAN Provide a brief project timeline and discuss how the proposed project will be implemented within the timelines defined below. Funding for grants that will provide a service to people with disabilities (i.e. transportation) will be available through June 15, 1998. Grants that involve purchase of equipment, rather than provision of a service, will extend from November 1, 1997 - April 30, 1998. Describe what experience and skills the organization has that will contribute to the success of the project. TIME LINE: Effective November 1, 1997, the requested RSIF funds would be assigned to the BRCS Family Support Program. RSIF funds would be used from November 1, 1997 to April 30, 1998. BRCS has operated the Family Support Program since January of 1987, and has been successfully working with families to meet some of the practical demands of cadng for a person with a disability within the family home. Case Managers work with families in identifying the assistance needed, securing cost information, and submitting requests to an Eligibility Committee. New families get limited pdodty over families who have participated for a pedod longer than twelve months, and families with lower incomes are reimbursed at higher levels than families with greater financial resources. Existing procedures on eligibility, the review of requests, level of program participation, and the reimbursement~3f participating families would be followed. Use of RSIF funds would be restricted to those families who care for a family member with physical and/or sensory disabilities (along with mental retardation). NEEDS ASSESSMENT FINDINGS Describe how the proposed project responds to the needs assessment findings of the local DSB. A guiding principle for the RSIF is to serve as a first step in the development of a community-basad, consumer-focused services delivery system for people with physical and sensory disabilities. Oescribe how consumers with physical and/or sensory disabilities were involved in project planning, implementation and evaluation. Since its beginnings in 1987, the Family Support Program has seen consistent growth in the number of participating families, and a consistent demand for the kinds of assistance the program provides. Similar programs operated by other agencies are contacted by families and Case Managers pdor to the submission of requests for FSP assistance; consistently, limited resources in these programs requires that FSP be the source of last resort. Since July 1, 1991, operations of the Family Support Program have been assisted by a Family Support Services Advisory Committee comprised of consumer (family) members, as well as professionals from the public schools and the community. Program operations, evaluation, and the development of procedural guidelines benefit from the input of this Committee. COMMUNITY COLLABORATION The RSIF Guidelines emphasize inter-organizational coordination and resource pooling in the development of RSIF projects. Additionally, a guiding principle of the RSlF is collaboration or delivery of service~ across programmatic, DSB or other jurisdictional boundaries. Describe how the proposed project involves community organizations, consumer groups, businesses, and/or government oeganizations. Collaboration is a critical factor in funding approval for transportation projects. BRCS staff collaborate with the Association for Retarded Citizens, Blue Ridge Independent Living Center, local rehabilitation programs, the Down Syndrome Association of Roanoke, local Departments of Social Services, and a vadety of pdvate providers and citizens in identifying both consumers and resources for assistance of the type FSP provides. Local match funds designated for this project come from the five municipal governments served by BRCS. Oversight for program operations rests with the governing board of Blue Ridge Community Services, made up of both appointed representatives from the cities of Roanoke and Salem, and the counties of Botetourt, Craig and Roanoke, as well as members from the community-at-large. Requests for Family Support Program assistance are reviewed by an Eligibility Committee consisting of representatives from the Mental Retardation, Community Mental Health, and Substance Abuse Service Divisions of BRCS, as well as a representative of the community. 5 11/L2/97 12:a? ~&0¢S82SSa2 DR~ COIDI. 0F~£~ DL~AB~/~Y SEBVIC~$ BOARD NAME F, IFTH ~LANNING DT~T~IC.? nTRaRT?.TT¥ SERVICES BOARD BUDGET INFORMAT[ON FOR REIMBURSP. MENT NOVEMBER 1, 1957 TO JUNE 15, 1998 Adaptive and assistlve devices such as wheelchairs, $2623 $292 ~alkers, bathroom equipment, communication devices and home modificactous such as r~mp conscruc~ion, b~room remodeling, wideuln8 of doorways, etc. Consu~ble Supplles required fo~ the care of f~tly $17A9 members including such it~s as medical supplies, diapers, pg~scripCton msdtciues, eyeglasses, and o~her · ~ su plies. TOTAL $6372 $486 TOTA~ $2915 $1943 Attachment B Rehabilitative Services Incentive Fund Budget Schedule for G98-064-063098 Fifth Planning District Disability Services Board (BRCS) Grant Period: Date of Grant to June 15, 1998 Equipment Assistive Technology Devices and Home Modifications RSIF Required Total Match Other Presonal Care Supplies, Prescription Medication, Eyeglasses, etc. TOTAL $4,372 $486 $4,858 Attachment C Rehabilitative Services Incentive Fund InvOice and Receiving Report for G98-064-063098 Grantee: Fifth Planning District Disability Services Board (BRCS) Reporting/Billing Period: Grant Award: $4,372 Match: $486 Total: $4,858 Service Activities, Goods Provided/Acquired and Corresponding Expenditures Timesheet for personnel, invoices, receipts, & proof of payment (check #, date and amount) Line Item Equipment Assistive Technology Devices and Home Modifications Other Presonal Care Supplies, Prescription Medication, Eyeglasses, etc. TOTAL Budget Amount RSIF $4,372 Match $486 RSIF Current Expenditure FY Year To Date Expenditures Match RSIF Match Balance Remaining in RSlF (only) Signature of Fiscal Agent: Print/Type Name of Fiscal Agent: Make Check payable to: Address: City: Date: Phone #: Zip: Federal Identification Number of payee: Attachment D FY t998 Rehabilitative Services Incentive Fund Impact Report Check One - Interim [] Final [] Disability Services Board: Grant Number: Fifth Planning District G98-064-063098 Subgrantee: Total Grant Amount: Blue Ridge Community Services $4,858 Form Completed by: RSIF Allocation: Amount Used: $4,372 Name: Title: Date of Report Local Match: Amount Used: $486 Re-state the purpose of the RSIF grant as written in the grant. In a few sentences, describe the status of the project as of the date of this report. For example: What ability now exists in your community to provide new activities and services? If any equipment was purchased has it been installed as planned? If the project is not complete describe plans to meet contract objectives. Is the project on schedule according to your proposed timeline? Describe the impact of the project in measurable terms. For example: How many people received services or transportation? How has the project improved service availability or accessibility for people with physical and sensory disabilities? How many ADA training sessions were provided and how many people attended? [:plain t~he impact of the RSIF funded project beyond the grant period. If multi-year project, what efforts have been taken to secure funds to continue the service? Do you expect to be able to spend all dollars available in this contract? If not, how much do you expect to have ;emaining? Other Comments regarding the RSIF project. COMMONWEALTH OF VIRGINIA REHABILITATIVE SERVICES INCENTIVE FUND Grant # G98-063-063098 This agreement entered into this day of December 1997, by the Fifth P, lanning District Commission Disability Services Board hereinafter called the 'Grantee", Cltv of Roanoke, hereinafter called the *Fiscal Agent', the Vnifled Human Servicee Transportation ~y,steme, Inc., hereinafter called the 'Subgrantee', and the Commonwealth of Vi~inla, Department of Rehabilitative Services, hereinafter called the "Grantor'. WlTNESSETH that the Grantee, the Fiscal Agent, the Subgrantee, and the Department of Rehabilitative Services, in consideration of the mutual covenants, promises and agreements herein contained, agree as follows: SCOPE OF SERVICES: The Grantee shall provide the services to the citizens of the Commonwealth as set forth in the grant award. PERIOD OF PERFORMANCE: Date of Grant through June 15, lgg8. GRANT DOCUMENTS: The grant documents shall consist of this signed grant, the description or scope of work as outlined in the grant proposal, the general and special terms, specifications and other data contained herein, together with all written modifications thereof. COMPENSATION AND METHOD OF PAYMENT: Reimbursement to Fiscal AgentJSubgrantee following receipt of proper invoices and documentation as described in Section III and Budget in Attachment B. IN WITNESS THEREOF, the parties have caused this agreement to be duly executed intending to be bound thereby. IGrantee: Sighature Oa{e IFiscal Agent: Si~,a~ure Karen Michalski, Chairperson Fifth PDC Disability Services Board 1502 D Williamson Road, N.E. Roanoke, VA 24033 James D. Grisso City of Roanoke 215 Church Avenue, SW Roanoke, VA 24011 ~ignature Date Department of Rehabilitative Services: Signature D~te' · Curtis Andrews, Executive Director Unified Human Services Transportation Systems, Inc. P.O. Box 13825 Roanoke, VA 240;37-3825 John R. Vaughn, Commissioner Department of Rehabilitative Services 8004 Franklin Farms Drive Richmond, VA 23288 PURPOSE This grant, awarded to the Fifth Planning District Commission Disability Services Board, is to expand transportation services for individuals with physical and/or sensory disabilities who reside in the Fifth Planning District. This grant support is for transportation services not covered by other funding sources. I1. TERM,~ AND CONDITION~ The grantee assures that the Disability Services Board is operating within Section 51.5-47 and the Guidelines developed in accordance with the Code of Vir.clinia. This grant is consistent with the purposes of the Rehabilitative Services Incentive Fund, as specified in Section 51.5-50 of the (~ode of Vir,qinia and the Guidelines developed by the Disability Services Council in accordance with the Code of Vir,qinia. The Grantee shall use the funds to meet local needs as identified in the proposal submitted in response to the April, 1997 Rehabilitative Services Incentive Fund Grant Application Package (Attachment A). III. METHOD OF PAYMENT I PRICING SCHEDULE Ao The Department of Rehabilitative Services agrees to pay the Grantee via the Fiscal Agent funds in the amount of $$,000. These dollars are to buy rides on a per trip basis instead of providing the match for federal and state funds that are already being utilized. This amount provides total Agency support for costs of the project during the current state fiscal year ending June 30, 1998. The Grantee assures that matching funds in the amount of $555 will be provided during the grant period by Subgrantee and that such funds do not originate from the Commonwealth of Virginia. Records and proof of these expenditures shall be maintained by the Fiscal Agent and documented on the Invoice and Receiving Report (Attachment C) as expenditures occur. The Department of Rehabilitative Services shall reimburse the Grantee via the Fiscal Agent based upon budgeted actual expenses (Attachment B) and upon receipt of an appropriate Invoice and Receiving Report (Attachment C) as stated under Reporting and Delivery Requirements. Do Any transfer or change to individual approved budgetary items greater than 5% of the total budget will require prior written request to and Fo approval by the Office of Disability Services Boards, Department of Rehabilitative Services. The Department of Rehabilitative Services shall process all invoices for payment in accordance with the Prompt Payment Act. The Department of Rehabilitative Services shall not reimburse for state sales tax. IV. INVOICES Invoice and Receiving Reports (Attachment C) shall be submitted by the Fiscal Agent to: Office of Disability Services Boards Attn.: La Donna Rogers Department of Rehabilitative Services 8004 Franklin Farms Drive Richmond, VA 23288-0300 REP~)RTING AND DELIVERY REQUIREMENTS The Subgrantee / Fiscal Agent shall provide proof of payment (check number, date and amount) with request for reimbursement to the Department of Rehabilitative Services. The Subgrantee / Fiscal Agent shall provide proof of receipt of equipment (invoices, cash register receipts, etc.) with request for reimbursement. The Subgrantee shall comply with the Virginia Public Procurement Act for the purchase of goods and services, and adhere to approved State rates for travel, meals, and lodging. De The Subgrantee I Fiscal Agent shall provide backup documentation of services provided, as appropriate, (timesheets, transportation trip logs, receipts, etc.) with requests for reimbursement. Eo The Subgrantee I Fiscal Agent shall submit the Invoice and Receiving Report monthly for services, and shall submit the final Invoice and Receiving Report and backup documentation for reimbursement no later than ~lune 15, 1998. Fo The Grantee shall provide the Department of Rehabilitative Services with an interim RSlF Impact Report, Attachment D by January 31, 1998 and a final RSlF Impact Report, Attachment D of this grant, by July 31, 1998. VI.* EVALUATION CRITERIA The evaluation of this grant shall be based on the extent to which the Grantee identified need (as discussed in the proposal, Attachment A) is met. An interim and final report shall be submitted by the Grantee to the Office of Disability Services Boards at the Department of Rehabilitative Services via the Grantee by January 31, 1998 and July 31, 1997, respectively. This shall follow the content and format of the Rehabilitative Services Incentive Fund Impact Form, Attachment D of this grant. VII. SPECIAL TERMS AND CONDITIONS AUDIT: The Grantee hereby agrees to retain all books, records, and other documents relative to this grant for five (5) years after final payment, or until audited by the Commonwealth of Virginia, whichever is sooner. The Department of Rehabilitative Services, its authorized agents, and State auditors shall have full access to and the right to examine any of said materials during said period. Bo AVAILABILITY OF FUNDS: It is understood and agreed between the parties herein that the Department of Rehabilitative Services shall be bound hereunder only to the extent of the funds available or which may hereafter become available for the purpose of this agreement. Co CANCELLATION OF GRANT: The Department of Rehabilitative Services reserves the right to cancel and terminate this grant, in part or in whole, without penalty, upon 30 days written notice to the Grantee. Any grant cancellation notice shall not relieve the Grantee of the obligation to deliver and/or perform on all outstanding orders issued prior to the effective date of cancellation. APPLICABLE LAWS AND COURTS: This grant shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in the courts of the Commonwealth. The Grantor shall comply with all applicable federal, state and local laws, rules and regulations. ETHIC~ IN PUBLIC CONTRACTING: By signing this grant, the grantee certify that this grant is made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other contractor, supplier, manufacturer or subcontractor in connection with their proposal, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit or money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged. Fo ANTI-DISCRIMINATION: By signing this grant, the Grantee certifies to the Commonwealth that it will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Virginia Fair Employment Contracting Act of 1975, as amended, where applicable, the Virginians with Disabilities Act; the Americans with Disabilities Act and Section 11-51 of the Virginia Public Procurement Act which provides: (In every grant over $10,000 the provisions in 1. and 2. below apply:) 1. During the performance of this grant, the Grantee agrees as follows: The Grantee will not discriminate against any employee or applicant for employment because of race, religion, color, sex or national origin, except where religion, sex or national origin is a bona fide occupational qualification reasonably necessary to the normal operation of the Grantee. The Grantee agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this nondiscrimination clause. The Grantee, in all solicitations or advertisements for employees placed by or on behalf of the Grantee, will state that such Grantee is an equal opportunity employer. Notices, advertisements and solicitations placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting the requirements of this Section. The Grantee will include the provisions of 1. above in every subgrantee or purchase order over $10,000, so that the provisions will be binding upon each Subgrantee or vendor. VIII. A'I"rACHMENT~ A. Rehabilitative Services Incentive Fund Grant Proposal B. Budget Schedule C. Invoice and Receiving Report D. Rehabilitative Services Incentive Fund Impact Form OFFICIAL NAME OF [DISABILITY SERVICES E~OARD FIFTH DISTRICT DSB CHAIRPERSON'S NAME KAREN MICHALSKI TELEPHONE NUMBER (540) 342-1231 STREETAOORESS/P.O. Box 1502D WILLIAMSON ROAD, N.Eo CiTY ZiP ROANOKW-t VIRGINIA 24033 FAX NUMBER FISCAL AGENT INFORMATION The Fiscal Agent must be a local govemment entity who agrees to manage the financial aspects of the grant, assure accountal:)ility at the local level for funds expended under the RSIF and maintain records on i~ehalf of the CiSB. The Fiscal Agent cannot be the same entity contracted to provide the Ben, ica under the grant. See RSIF Guidelines. FISCAL AGENT'S NAME CITY OF ROANOKE GOVERNMENT AFFILIATION CITY OF ROANOKE TELEPHONE NUMBER (540) 981-2561 STREET ADDRESS / PO BOX 21 5 C~URC~ AVENUE CiTY ROANOKE, VIRGINIA FAX NUMBER CERTI~AT~ON OF INFORMATION 24014 ZIP I CERTIFY THAT THE DI,~ABILII'Y SERVICES BOARD IS ORGANIZED IN ACCORDANCE WITH THE CCOI~ OF VIRGINIA AND THAT THIS GRANT API~JCATION COMPLIES WITH THE REHABILITATIVE SERVICE INCENTIVE FUND GUIOELiNES AS APPROVED IN AUGI. A.%"F, 19~. I CONFIRM THAT LOCAL MATCHING 0OU.ARS HAVE BEEN COMMIT'FED FOR THE PROI::~DSED PROJECT. I AGREE TO PERFORM THE DUTIES OF FISCAL AGENT AS OEFtNED IN THE REHABILITATIVE SERVICE INCENTIVE FUND GUIDELINES AS APPROVED ON AUGUST, 1996 FOR THE OlSABIUTY SERVICES BOARD AS PROPOSED IN t=l:~. AGENT SEE AT~ACm:D ~JDGET ~Y $5000 $555 $5555 TOTA~ $5000 $555 $5555 ~002 RADAR- UHSTS, Inc. 2121 SALEM AVENUE, SW P.O. BOX f3825 ROANOKE, VA 24037 (540) 343- f ?2f FAX: (54O) TOLL FREE: (1~)0) ~07 SEND TO/AN/A L'A 7TEN'I'ION OE Company Name/FIm'lenname/$o¢t~11 DEPARTMENT OF REHIBIMTATIVE SERVICES A;',~vV Zu H&-.,~ votV A ra~t~ de LaOONNA ROGERS Fax Numar/Fax NrJ IV' de fax PmflV yon/De CURTIS A. ANDREWS 11/12/97 (8O4) e~Z-~32 Phone Numl~r/ Teleran/ IV' de t~l. 2 COMMENTS/ANMERKUNGEN/COMMENTAIRES AS PER YOUR REQUEST. THE ORIGINAL I$ IN THE MAll THANK YOU FOR YOUR COO~TION WITH THIS MATFER. CIJ~¥iS ANDREWS D[SABU. rFYSERVICESBOARDNAN~ FIFTH PLANNING DISTRICT DSB SUBGRANTEE UNIFIED HUMAN SERVICES SYSTEMS, INC. (RADAR) CONTACT PERSON Curtis A. Andrews Executive Director TELEPHONE NUMBER 540 343 1721 TRANSPORTATION STREETADDRESS/PO BOX P.O. BOX 13825 CITY ZIP ROANOKE 24037-3825 FAX NUMBER 540 344 6216 I CERTIFY THAT ALL INFORMATION PROVIDED IN THIS PROI::~D,e.~AL IS FACTUAL ,~10 THAT THE ORGANIZATION IS ABLE TO ACHIEVE THE RESULTS DESCRIBED WITHIN THE REQUIRED TIMEFRAME FOR THE RSIF. I UNDERSTAND THAT THIS IS A REIMBURSEMENT GRANT. WITH PAYMENT MADE BY DEPARTMENT OF REHABILITATIVE SERVICES ONCE THE SERVICE IS PROVIDED. I FURTHER CERTIFY ,TI'tAT LOCAL MATCHING FUNDS HAVE BEEN SECURED TO SUPP~e~ THE LOCAL REQUISITE MATCH. UI~,,U, 8_,8GRAN TEE SIGNATURI:: PROJECT DE$¢RII~FION The Project will SUPl~Ort needs of persons with pl~ysical and sensory disabilities in your community by achievino wflictt of the following goals: [] Improved Transl:~ortation Services Enhanced Pubiic Awareness of Disabilities Improved Communication for people with sensory disabilities Improved Housing Options Imt~roved access to Information & Referral Services / Case Management [] Broaden the range of service options for a population currently unserved or underserved [~ Expanded access to Independent Living Services l-"] Improved availat~lity of Assistive Technology Provide a Purlx:x.~ Statement for the project: Last Attgust RADAR expanded services into the Allegbany Highland area of the state. Tbis service provides a deviate Exed route, fottr days a week, fora' times a day between the cities of Clifton Forge and Covington. In addition, service is provided to the local regmnal hospital and kidney ainly~is center and is open to the general public. At present, we esrir, n~e that 85% of the ridersttip are elderly or have physical and/or sensory disabi~es. Funds berg requested are to help provide the local match for federal and state funds r2mt are aJready being urged. ,~ O[SABrtlT¥SERVlCESBOARDNA/v[~ FIFTH PLANNING DISTRICT DSB PROJECT OE$CRIPTION Describe in concrete terms how the requested funds will be used. What equipment, services, or programs will be provided? Define the goals of the project. As stated above these funds would help with local match as required by federal and state ftmding sources. Both Clifton Forge and Covington have agreed to provide $3,500 each as their share. The County of Allegheny denied our request. In addition, Columkia Alleghany Regional Hospital has donated office and parking space and other private donations have been solicited. The cost of the service is based on an hourly basis (See Budget Breakdown). RADAR provides all aspects of this service and has ~worked with a number of agencies in this area in determining routes and schedules. The Allegheny Foundation recently awarded a grant for a new vehicle and btLs stop Si~Vns. Evaluation of this service purchase will occur in the following ways: Service Delivery- Passenger counts will be maintained. This will permit simple and efficient statistic measuring usage. These statistics can be provided on a scheduled reporting timetable. Vehicle Related - Since the vehicle will be utilized exctusively for thi_~ service and a single trip is approximately 35 miles, the number of trips can be measured by simple arithmetic. Hours of Use - The number of hours of service will be tracked in order to determine the billing for this project. A hourly rate breakdown is attached for billing purpose. IMPACT OF PROJECT ON PEOPLE WITH PHYSICAL AND SENSORY DISABILITIES If the proposal will provide direct services, how many people will receive services? How will this proposal increase the availability, accessibility, and/or quality of services to people with physical and/or sensory disabilities in your community? In measurable terms, describe how people with physical and sensory disabilities will directly benefit from the project. See A,oplication Criteda in the R$1F Guidelines. According to the latest U.S. Census projections there is a total population of 24,000 people in the Alleghany County, including the cities of Clifton Forge and Covington. Included in this figure it is estimated that between the ages of 16-64 there are 1,620 immobil~ citizens and in the 64 plus group there are 1,215 immobile citizens. Average ridership for this service is between 300 and 400 per month. The Fiith plunning District Commi-~ion conducted a study in 1994 of needs for tramit in this area. This study indicated a sever~ need for public transit especially in the cities of Clifton Forge and Coving, tom (See Amchmmt) This service meets all ADA requirements as mandated by the Americnns with Disabilities Act. If an individual meets this criteria, then the bus will deviate off the route 3/4 mile and pick that individual up and take them to their destination. As stated above, we estimate that 85 % of the ridership is either elderly or have some physical and/or sensory disabilities. Forge / consl'c Demand /-ransff Oe,mond ?i '/ ~' JV ! Cov/ngton I FOnSIT Demand \1 , : \ Transit /Demand D[SAB~.iTY.S~RVIC~SBOARDNA~ FIFTH PLANNING DISTRICT DSB IMPLEMENTATION PLAN Provide a brief project timeline and discuss how the proposed project will be iml31emented within the timetines defined below. Funding for grants that will provide a service to peOl31e with disabilities (i.e. transportation) will be available through June 15, 1998. Grants that involve purchase of equipment, rather than provison of a service, will extend from November 1, 1997. April 30, 1998. Describe what experience and skills the organization has that will contribute to the success of the project? Funds being requested would be utilized for the ~cal year starting October 1, 1997 and ending September 30, 1998. RADAR is a not for profit corporation that has been serving the Roanoke and the surrounding area for over twenty years. 'During last ~cal year RADAR's Fleet of 43 vehicles provided over 614,000 miles and over 191,000 one way trips. See attachment for mom information concerning RADAR. RADAR's goals includes expandiug into a regional provider of service and providing these services in a safe, dependable and courteous rn~er. NEEDS ASSESSMENT FINDINGS Describe how the proposed project responds to the needs assessment findings of the local DSS. A guiding principle for the RSlF is to serve as a first step in the development of a community-based, consumer-focused service delivery system for people with physical and sensory disabilities. Describe how consumers with physical and/or sensory disabilities were involved in project planning, implementation and evaluation. Tr'~-~ortation ranks in the top five in the needs assessmem of our local DSB. This project was in/fialed by a group of human service providers known as CAPP approach~g RADAR w/th a merest in transportation being provided /n this area. Most of these agencies are providers of services to/ndividuais who are transportation disavantaged. In addition, we have been wodr~g with the Blue Ridge Ind~t Living Center which has an office located in the regional hosp/tal. Meeting have been held w/th CAPP and other interested groups on a on going basis. COMMUNITY COI.LABORATION The RSlF Guidelin~ emphasize inter.organizational coon:lination and resource pooling in the development of R$1F projects. ~, a guiding principle of the R$1F is collaboration or delivery of services across programmatic, DSB m' Oltler jurledictie~ boundadee. Oe~=ribe how the proposed project involves community organizations, consumer groul~, busineesas, and/~ government organizations. Collaboration is a critical factor in funding approval for transportation projects. Agencies that have been involved with developing this service is: Fifth Planning District Commi-,,sion, League of Older Americans, Alleghany County Health Department, Blue Ridge Independent Living Center, Cities of CIiRon Forge and Covington, Brian Nursing Center, Valley Kidney Dialysis, Dabney Lancaster Commm~ity College, TAP, Department of Social Services, Covington City Schools, Chamber of Commerce, Community Service Board, Columbia Alleghany Regional Hospital and the Al]eghnny Fotmdation. W'H&T IS I~-kDA~? Unified Humaa Services Transportation Syszem, Inc. wadin!~ as RADAR./ CORTR2uN' was formed on Oc:ober 1, 1975 as a not for profit community corporation. RADAR. contracts with area social service a~encies, governments, and or~anizahons to provide transportation services for r. heir clients or citizens primarily in the Roanoke Valley. The concept of a consolidazed transportazion system for the Roanoke Valley c:m be traced to a .'-ku~.~st 1974 re!tulariy scheduled meetin~ of the directors ofvml'ious human service agencies in the are~ This meetint had been convened by the Roanoke Valley Council o£ Community Services, Inc., a plain'lint and social service pollo7 body. One item on the ~enda was ~ discus.sion penainini to potential areas of'service delivery co- ordination and the pos..sibiliry of applyin~ for ~ piIot projecl: tbrotmjh the rece~by' pa.ssed V'u-~ni,, Senate Bill 517. The purpose of SB 517 was to encourage the ~eraction of human 'service delivery throu_~.h research to study, develop, implement, and evaluate improved approaches to coordination. The discussion which ensued at the Aui~.~z meeting, identified pressin$ problems faced by ~encie~ and service which was crucial to the success of many pro,'ams. Evem'ually, twenty-four ~encies cooperated to form a non-profit tra~portation orgaz~izazion known as Unified Human Services Transportazion System, Inc. ('UHSTS). The purpose of which was to implement and rn,na~e a consolidate system to be called RADAR. The goals of R,~DAtt are to provide a consolidated system to meet the varied transportation needs of human service ~encies and their recipients in the planning dismc: throug, h purchase of' Service a.itjreements. In addition, to encourage and cooperate in the development of a regional transportation rie.'work which int ~e~-azes aew and existint service md:al/orates service delivery to the most e/Ecient public or private provider~ and increase accesse~ to le.s.s cosily transportation alternatives. At present, RADAR operates fourty-two vehicles which includes ~ van~, and buses. Approximately one-third oft. he fleet is handicapped acc~sible. All vehicte~ are equipped with radios and sa~'ery equipment. RADAR's drivers are trained in defensive driving, CPR, and Pa.~enser Assistance Techniques. RADAR also o~ers the~e courses to outside agencies. ¢ '~'r~s ba'$ed ~ s25.0'0 per ~our I$.S000 $5SS SSSS~ · · 'r'oopIIOaIzI~leI~r~*uadYmr 1~..~l]mmmqWmm~mu~'f~nf~Wimhy,tIt t-q, lq4IidpIdmic~r~sxlI RADAR is a non-profit ¢or~q~ation established exDressly state, gOvernmen= andWother serve= are members of ~ .... =,~_ _-i ..... .---' . mentally disabled, elderly, indigent or transportation disvantaged. The goal of RADAR is provide these services in a safe, dependable and courteous menner. RADAR is the single Unified Transportation provider for the Fifth Planning District and as such, has provided services to the following organizations. SOCIAL SERVICE AGENCIES ALTRUIST CHILDREN'S HOME SOCIETY COMMUNITY SCHOOL ' FIFTH DISTRICT CONSORTIUM HARRISON H~RITAGE C~NTER r.. O.A. VITA~ SERVICES M. H.S. COLLEGE FOR LIVING M.H.S RESPITE CARE SCIENCE MUSEUM OF ROANOKE VALLEY SHENANDOAH HOMES TAP J.T.P.A. TAP SUM~F_R FEEDING PROGRA~ WEST-END C~T~ER HEAD INJURY SUPPORT UNITED WAY OF THE ROANOKE VALLEY ARC/CHD INDUSTRIES COM/~JNITY HOSPITAL DAYCARE DOM/NION BANK DAYCARE GLASGOW HEADSTART LEAGUE OF O~DER AMERICANS M.D .A. M. H. S. SOCIAL CLUB S.Y.E.T. TOY FARM SPECIAL OLYMIPIC~ TAP T.L.C. TAP HEADSTART TAP PROJECT FOCUS Y.M.C.A. BIG BROT]IKR / BIG SISTER CIVIC ORGANIZATIONS FIRST BAPTIST DAYCARE ROANOKE VALI~-Y GARDEN CLUB V.F.W. t:EAI~OW FOREST CHURCH ADDISON CLASS 51 OLD SO--ST SOUTH ROANOKE SOCIAL CLUB WQODLAWN SOCIAL CLUB ADDISON CLASS 40 PRIVATE INDUSTNY DOWNTOWN L~--%RNING CENTER HOLnlNS MANOR JOHN CANTY LEWIS-GALE HOSPITAL REHAB SIC~NET BANK S]tENANDOAH LIFE DOMINION BANK ~dSSELWHXTE FOR CONGRESS V.A.S.A.P. GREAT AMERICAN VACATIONS HONEYTRE~- DAYCARE LEWIS-GALE HOSPITAL A&D MILTON JORDAN ROANOKE COLLEGE TRINITY DAYCAR~ RA/N BOW TOURS ROANOKE COLLEGE VIRGINIA COMMONWF. ALTH C & ~ TELEPHONE COMPANY CITY OF ROANOKE CITY OF ROANOKE HOUSING AUTHORITY CITY OF SALEM SCHOOLS ROANOKE VALLEY RESOURCE CO~ OF ROANOKE RECREATION COUNTY OF BOTETOURT SCHOOLS DEPARTMENT OF REHAB SERVICES GREATER ROANOKE TRANSIT PROJECT IMAGE V. P. I . UNIVERSITY H.U.D. CITY OF ROANOKE SCHOOLS SALEM RECREATION COUNTY OF ROANOKE ECOMONIC COUNTY OF ROANOKE CORTRAN COUNTY OF ROANOKE SCHOOLS CRISIS INTERFENTION CENTER VISUALLY HANDICAPPED MONTGOMERy COUNTY SCHOOL'S ROA~NOKE CITY SCHOOLS SAA~-~ S~NIOR CITIZENS FINANCIAL DAT,~ The following is Budget Summing/for the service. GRANT EXPENDITURE WORKSHEET GRANT: SECTION 5311 PROGRAM FY97 MOUNTAIN EXPRESS GRANTEE: UNIFIED HUMAN SERVICES TRANSPORTATION SYSTEM, INC. ACCOUNT DESCRIPTION CODE BUDGET AMOUNT 2110 SALARIES AND WAGES 2120 FRINGE BENEFITS 21,250 2130 EDUCATION & TRAINING 5,853 0 2210 CLEANING SUPPLIES 350 2220 EDUCATION & FIRST AID SUPPLIES 350 2231 MOTOR FUELS & LUBRICANTS 2232 TIRES & TUBES 5,000 2233 PARTS 500 2240 OFFICE SUPPLJES & MATERIALS 2,100 2250 DATA PROCESSING SUPPLIES 450 0 2260 TOOLS & MACHINERY 0 2270 BLDG. & GRNDS. SUPPLIES & MATLS. 2291 UNIFORMS 0 2310 TRAVEL 50 2320 COMMUNICATION SERVICES 0 2330 UTILITIES 500 0 2340 PRINTING & REPRODUCTION 250 2350 CONTRACTED REPAIRS & MAINT. 250 2360 ADVERTISING & PROMOTION MEDIA 500 2370 DATA PROCESSING- PROGRAMMING 0 2390 DRUG TESTING EXPENSES 2410 RENTAL OF REAL PROPERTY 300 0 2420 RENTAL OF DATA PROC. EQUIP. 0 2430 RENTAL OF OTHER EQUIPMENT 0 2440 SERVICE & MAINTENCE CONTRACTS 0 2450 INSURANCE & BONDING COSTS 2460 INDIRECT COSTS 3, 867 2470 LEASE OF VEHICLES 0 2480 PROFESSIONAL SERVICES 2,150 2490 OTHER FIXED CHARGES 500 0 2510 OFFICE FURNITURE & EQUIPMENT 0 2520 DATA EQPT. & SOFTWARE 0 2000 TOTAL PASSENGER FARES REVENUE DEFICIT 1520 FEDERAL OPERATING ASSISTANCE STATE FUNDS LOCAL MATCH 1220 1.800 42.420 21,210 7,000 14,210 LOCAL MATCH BREAKDOWN TOTAL NEEDED: CLIFTON FORGE COVINGTON PRIVATE DONATIONS GRANT REQUEST $14,210 3,500 3,500 2,210 5,000 Attachment B Rehabilitative Services Incentive Fund Budget Schedule for G98-063-063098 Fifth Planning District Disability Services Board (Unified Human Services) Grant Period: Date of Grant to June 30, 1998 RSIF Required Total Match Purchase of Services Transportation rides on a per trip basis $5,000 $555 $5,555 TOTAL $5,000 $555 $5,555 Attachment C Rehabilitative Services Incentive Fund Invoice and Receiving Report for G98-063-063098 Grantee: Fifth Planning District Disability Services Board (Unified Human Services) Reporting/Billing Period: Grant Award: $5,000 Match: $555 Total: $5,555 Proof of payment (monthly log listing the date, rider, destination, and cost)) Budget Amount Current Expenditure FY Year To Date Expenditures Line Item RSIF Match RSIF Match RSIF Match $5,000 $5,000 $555 $555 Purchase of ~ervice~ Transportation ddes on a per trip basis TOTAL Balance Remaining in RSlF (only) Signature of Fiscal Agent: Print/Type Name of Fiscal Agent: Make Check payable to: Address: City: Date: Phone #: Zip: Federal Identification Number of payee: Attachment D FY 1998 Rehabilitative Services Incentive Fund Impact Report Check One - Interim [] Final [] Disability Services Board: Grant Number: Fifth Planning District G98-063-063098 Subgrantee: · Total Grant Amount: Unified Human Services Transportation Systems, Inc. $5,555 Form Completed by: RSIF Allocation: Amount Used: $5,000 Name: Title: Date of Report Local Match: Amount Used: $555 Re-state the purpose of the RSIF grant as written in the grant. In a few sentences, describe the status of the project as of the date of this report. For example: What ability now exists in your community to provide new activities and services? If any equipment was purchased has it been installed as planned? If the project is not complete describe plans to meet contract objectives. Is the project on schedule according to your proposed timeline? Describe the Impact of the project in measurable terms. For example: How many people received services or transportation? How has the project improved service availability or accessibility for people with physical and sensory disabilities? How many ADA training sessions were provided and how many people attended? Fxp!ain the impact of the RSIF funded project beyond the grant period. If multi-year project, what efforts have been taken to secure funds to continue the service? Do you expect to be able to spend all dollars available in this contract? If not, how much do you expect to have remaining? Other Comments regarding the RSIF project. Department of Finance City of Roanoke, Virginia March 2, 1998 RECE~'v '98 FEB 26 /~tl :55 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance January Financial Report This financial report covers the first seven months of the 1997-98 fiscal year. The following narrative discusses revenues and expenditures to date. General Fund revenues reflect an increase of 2.11% or $1,321,000 compared to FY97. Variances in specific categories of revenues are as follows: General Property Taxes increased 4.08% or $867,000. Real estate tax revenue rose 2.10% from FY97. Collections through January total 52.30% or $21,348,000 of the budgeted amount. Public service corporation tax revenue also increased slightly. Other Local Taxes rose 2.51% or $509,000 resulting from increases in electric service utility tax revenue, emergency 911 telephone surcharge revenue and franchise tax revenue. Sales tax increased $115,000 or .56%, well below the 3.43% increase projected for FY98. Cellular telephone tax, which became effective luly 1, 1997, also contributed to the overall increase with revenues of $72,000 through January. Revenue from Use of Money and Property is up $180,000 or 36.85% due to growth in interest revenue resulting from higher average daily cash balances in the General Fund. Grants-in-Aid Federal Government decreased $18,000 or 51.47% due to a timing difference in the receipt of FEMA revenue. Charges for Services are up $121,000 or 6.28% due to increased billings for EMS services and weed cutting and demolitions. Circuit Court Clerk Fees also increased slightly. Miscellaneous Revenue is down $82,000 or 41.11% due to a decline in proceeds from the sale of surplus property and decreases in other miscellaneous revenues. Internal Services rose 19.56% or $185,000 due to a billing of $134,000 by Occupational Health Services to the Risk Management Fund to help fund the operation of the employee health clinic. FY98 is the first year for such billings. Engineering, Custodial and Airport Safety billings also increased slightly, while billings by Street Maintenance and Building Maintenance declined. Honorable Mayor and Members Roanoke City Council March 2, 1998 Page 2 EXPENDITURES AND ENCUMBRANCES Expenditures and encumbrances in the General Fund have increased 4.04% or $3,737,000 since FY97. Variances in individual expenditure categories are discussed as follows: Judicial Administration expenditures rose 9.52% or $215,000. Personal services costs in the Sheriff and Commonwealth Attorney's department increased. The Clerk of Circuit Court expenditures are up due to the purchase of various office equipment and increased binding expenses in FY98. These increases are partially offset by a decrease in personal service costs of the Juvenile & Domestic Relations Court. Public Works expenditures are up $899,000 or 6.29% largely due to the purchase of approximately 36,000 automated refuse containers by the Solid Waste Management department. Bridge inspection expenditures within the Engineering Department decreased slightly as did expenditures by Streets and Traffic and Communications. Parks, Recreational and Cultural rose 4.42% or $107,000 due to an increase in personal service costs within the Recreation department. Transfer to Debt Service decreased $752,000 or 11.09%. The Series A-7 Jail Facility Bonds and Series A-8 Public School Improvement Bonds matured in August 1996. Therefore, transfers to Debt Service were not required for these issues in the current year, causing the category to decline. For the year, transfers will total $9,510,800, an increase of $200,000 from FY97. Nondepartmental expenditures rose $1,652,000 or 39.87% due to increases in transfers to Fleet Management, Capital Project and the Grant Funds which are partially offset by a decrease in transfers to the Nursing Home Fund. The increase in transfers to Fleet Management Fund is due to the appropriation of $456,965 of CMERP funds for the purchase of vehicular equipment. The increase in transfers to the Capital Project Fund is the result of an appropriation of $1,272,000 for the regional radio project. In FY97, a transfer of $545,000 was made to the Nursing Home Fund. No transfer to this fund will be made in FY98. I would be pleased to answer any questions which City Council may have regarding the monthly financial report. JDG/TLH/pac r--' Director 0flein-ance Attachments CITY OF ROANOKE, VIRGINIA GENERAL FUND CONTINGENCY BALANCE JANUARY 31, 1998 Balance July 1,1997 Ordinance Number Department CMT004 Recreation 33556 Transfer to Grant Fund CMT006 Virginia Cooperative Extension Se~ce CMT008 Recreation CMT014 City Clerk CMT027 Human Development CMT028 City Attorney 33661 City Treasurer CMT036 Office of Grants Compliance CMT038 City Council CMT042 Engineering CMT083 City Manager Balance January 31, 1998 Purpose Music for Americans and Blues and Jazz Festival Local Funding of Office on Youth Local Share of Funding Boxing Program Supplies Advertising for Public Hearing on Modified Election District System Repair Single Room Occupancy External Counsel Expenses Additional Bonding for City Treasurer Funding for Roanoke Neighborhood Development Corporation Equipment for Mayor's Office Asbestos Survey for Coyner Springs Nursing Home Funding for School Sports Program $367,576 (5,000) (4,642) (1,657) (2,213) (6,700) (5,00O) (15,000) (14,700) (5,00o) (1,55o) (6,080) (3,000) $297,034 CITY OF ROANOKE, VIRGINIA GENERAL FUND STATEMENT OF REVENUE Year to Date for the Period Current Fiscal Year Percent of Revised Revenue July I - Jan 31 July I - Jan 31 Percentage Revenue Estimate Revenue Source 1996-97 1997-98 of Change Estimates Received General Property Taxes $21,269,437 $22,136,909 4.08 % $65,820,500 33.63% Other Local Taxes 20,273,749 20,782,532 2.51% 50,179,922 41.42% Permits, Fees and Licenses 4C~,928 411,781 0.45 % 590,977 69.68% Fines and Forfeitures 604,953 579,755 (4.17)% 925,000 62.68% Revenue from Use of Money and Property 487,175 666,680 36.85 % 1,061,776 62.79% Grants-in-Aid Commonwealth 16,539,037 16,122,240 (2.52) % 38,176,596 42.23% Grants-in-Aid Federal Government 34,998 16,984 (51.47)% 33,970 50.00% Charges for Services 1,924,~.~.d 2,045,302 6.28 % 3,287,020 62.22% Miscellaneous Revenue 199,921 117,728 (41.11 ) % 302,200 38.96% Internal Services 946,671 1,131,793 19.56 % 1,912,000 59.19% Total $62,690,313 $64,011,704 2.11% $162,289,961 39.44% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Year to Date for the Period July I - Jan 31 July I - Jan 31 Percentage Unencumbered Expend itures 1996-97 1997-98 of Change Balance General Government $5,849,184 $5,915,016 1.13 % Judicial Administration 2,250,681 2,475,948 9.52 % Public Safety 21,024,649 21,929,050 4.30 % Public Works 14,286,929 15,185,612 6.29 % Health and Welfare 10,983,796 10,686,658 (0.88) % Parks, Recreation and Cultural 2,419,001 2,525,816 4.42 % Community Development 1,755,476 1,701,007 (3.10) % Transfer to De~ Service Fund 6,777,908 6,026,233 (11.09)% Transfer to School Fund 23,095,087 23,892,975 3.45 % Nondepartmental 4,142,530 5,794,256 39.87 % Total $92,595,241 $96,332,571 4.04 % Current Fiscal Year Percent of Revised Budget Appropriations Obligated $5,023,694 $10,938,710 54.070/0 1,927,011 4,402,959 56.23% 17,188,447 39,117,497 56.060/0 10,104,906 25,290,518 60.O4% 1 2,259,1 22 23,1 45,780 47.040/o 1,785,155 4,310,971 58.59% 1,124,987 2,825,994 60.19°/o 3,484,567 9,510,800 63.36% 16,877,554 40,770,529 56.600/0 1,931,597 7,725,853 75.00% $71,707,040 $168,039,611 57.33% 2 CITY OF ROANOKE, VIRGINIA SCHOOL FUND STATEMENT OF REVENUE Revenue Source State Sales Tax Grants-in-Aid Commonwealth Grants-in-Aid Federal Government Charges for Services Transfer from General Fund Special Purpose Grants Total Year to Date for the Period July 1-Jan 31 July 1-Jan 31 Percentage 1996-97 1997-98 of Change $4,020,853 $3,835,955 (4.60) % 17,684,913 18,170,445 2.75 % 867,322 1,222,337 40.93 % 1,033,876 1,136,139 9.89 % 23,095,087 23,892,975 3.45 % 4,912,889 5,234,830 6.55 % $51,614,940 $53,492,681 3.64 % Current Fiscal Year Percent of Revised Revenue Revenue Estimate Estimates Received $7,740,411 49.56% 32,826,175 55.35% 2,473,172 49.42% 2,994,806 37.94% 40,770,529 58.60% 6,752,903 N/A $93,557,996 57.18% STATEMENT OF EXPENDITURES AND ENCUMBRANCES Expenditures Instruction General Support Transportation Operation and Maintenance of Plant Food Services Facilities Other Uses of Funds Special Purpose Grants Total Year to Date for the Period July 1-Jan 31 1996-97 $33,165,359 1,497,895 1,418,191 5,125,095 1,979,349 2,059,920 3,196,826 6,009,927 $54,452,562 July 1-Jan 31 1997-98 $34,841,451 1,729,456 1,548,672 5,229,265 2,153,041 1,981,030 3,571,114 6,752,903 $57,806,932 Percentage of Change 5.05 % 15.46 % 9.20 % 2.03 % 8.78 % (3.83) % 11.71% 12.36 % 6.16 % Current Fiscal Year Unencumbered Balance $29,396,375 1,474,169 1,424,471 4,321,479 1,661,112 11,449 109,626 $38,398,681 Revised Appropriations $64,237,826 3,203,625 2,973,143 9,550,744 3,814,153 1,992,479 3,680,740 6,752,903 $96,205,613 Percent of Budget Obligated 54.24% 53.98% 52.09% 54.75% 56.45% 99.43% 97.02% N/A 60.09% 3 CITY OF ROANOKE, VIRGINIA CAPITAL PROJECTS FUND STATEMENT OF EXPENDITURES, ENCUMBRANCES, AND UNENCUMBERED APPROPRIATIONS SUMMARY AS OF JANUARY 31, '1998 Expenditures Unexpended Outstanding Unobligated Budget To Date Balance Encumbrances Balance General Government $13,111,581 $8,594,147 $4,517,434 $543,249 $3,974,185 Public Safety 158,000 950 157,050 157,050 EducalJon 27,056,584 20,815,617 6,240,967 3,916,153 2,324,814 Community Development 1,041,000 82,269 958,731 958,731 RecrealJon 781,075 248,368 532,707 108,849 423,858 Streets and Bridges 21,513,774 12,673,539 8,840,235 737,204 8,103,031 Sanitation Projects 1,083,427 318,049 765,378 457,006 308,372 Traffic Engineering & CommunicalJons 2,129,214 1,576,046 553,168 48,731 504,437 Other Infrastructure Projects 14,492,862 4,516,804 9,976,058 4,072,819 5,903,239 Capital Improvement Reserve 2,573,594 2,573,594 2,573,594 Total $83,941,111 $48,825,789 $35,115,322 $10,842,742 $24,272,580 4 CITY OF ROANOKE, VIRGINIA WATER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Operating Revenue Commercial Sales Domestic Sales Industrial Sales Town of Vinton County of Roanoke City of Salem Customer Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue (Expenses) Interest on Investments Rent Miscellaneous Revenue Interest Expense Miscellaneous Expense Transfer to Capital Projects Fund Total Nonoperating Revenue (Expenses) Net Income 1998 $1,812,604 1,700,230 132,337 14,108 843,916 1,309 343,330 4,847,834 791,634 1,965,169 818,602 3,575,405 1,272,429 187,077 22,509 (853,501) (233,446) (865,520) $406~909 1997 $1,872,266 1,666,400 140,275 13,854 1,121,461 4,268 258,947 5,077,471 805,725 2,000,279 548,562 3,354,566 1,722,905 162,537 1,516 51,314 (923,335) (1,194) (709,162) $1,013,743 5 CITY OF ROANOKE, VIRGINIA SEWAGE TREATMENT FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY $1,1998 Operating Revenue Sewage Charges - City Sewage Charges - Roanoke County Sewage Charges - Vinton Sewage Charges - Salem Sewage Charges - Botetourt County Customer Services Interfund Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue (Expense) Interest on Investments Miscellaneous Revenue Transfer to Capital Projects Fund Total Nonoperating Revenue Net Income 1998 $4,194,506 473,732 97,627 298,843 57,223 121,738 30,678 5,274,347 968,016 2,897,836 566,065 4,431,917 842,430 328,182 11,368 (37,071) 302,479 $1~144~909 1997 $4,306,263 535,898 154,514 530,312 66,767 86,996 46,205 5,726,955 953,736 2,726,150 552,822 4,232,708 1,494,247 242,209 7,818 250,027 $1~744,274 6 CITY OF ROANOKE, VIRGINIA CiViC CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Operating Revenue Rentals Parking Fee Event Expenses Advertising Admissions Tax Commissions Novelty Fees Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenue Transfer from General Fund Interest on Investments Miscellaneous Total Nonoperating Revenue Net Income 1998 $238 601 95 333 74 556 4 948 66 547 134 851 34 321 649,157 569,277 639,696 233,965 1,442,938 (793,781) 1,037,162 28,122 6,167 1,071,451 $277,670 1997 $279 746 100,777 88047 1 225 96 607 139 763 34 857 741,022 638,152 745,614 236,267 1,620,033 (879,011) 929,771 19,873 4,977 954,621 $75,610 7 CITY OF ROANOKE, VIRGINIA TRANSPORTATION FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Operating Revenue Century Station Parking Garage Williamson Road Parking Garage Market Square Parking Garage Church Avenue Parking Garage Tower Parking Garage Surface Parking Lots Total Operating Revenue Operating Expenses Operating Expenses Depreciation Total Operating Expenses Operating Income Nonoperating Revenue (Expenses) Transfer from General Fund Operating Subsidy for GRTC Transfer to Capital Projects Fund Interest on Investments Interest Expense Miscellaneous Total Nonoperating Revenue (Expenses) Net Income 1998 $143 986 237 883 99 067 219 867 147 808 56 353 904,964 467,040 317,999 785,039 119,925 1,097,773 ¢9,682) 3,509 (315,982) 1,499 757,117 $877,042 1997 $173,556 241,290 92,941 239,630 118,159 60,367 925,943 408,095 305,234 713,329 212,614 1,001,133 (400,000) (1,324) (426,466) 6,442 179,785 $392,399 8 CITY OF ROANOKE, VIRGINIA NURSING HOME FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Operating Revenue Private Patient Fees Medicaid Patient Fees Medicaid Reimbursements Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Loss Nonoperating Revenue Transfer from General Fund Interest on Investments Total Nonoperating Revenue Net Income (Loss) 1998 26,201 150,036 176,237 237,105 57,637 9,199 303,941 (127,704) 12,089 12,089 ($115,615) 1997 $3,296 176,446 546,108 725,850 744,090 306,546 9,915 1,060,551 (334,701) 545,022 22,740 567,762 $233,061 9 CITY OF ROANOKE, VIRGINIA HOTEL ROANOKE CONFERENCE CENTER FUND COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Operating Revenues Commission Conference Center Total Operating Revenues Operating Expenses Commission Conference Center Depreciation Expense Total Operating Expenses Net Operating Income (Loss) Nonoperating Revenues (Expenses) City Contribution Virginia Tech Contribution Proceeds from Brick Sales Interest on Investments Conference Center Net Nonoperating Revenues (Expenses) Net Income (Loss) FY 1998 CONFERENCE COMMISSION (1) CENTER (2) $ - $ FY 1997 TOTAL - $ - $ - 1,674,809 1,674,809 1,271,422 1,674,809 1,674,809 1,271,422 42,587 42,587 51,291 1,432,335 1,432,335 1,097,449 271,243 33,305 304,548 293,383 313,830 1,465,640 1,779,470 1,442,123 (313,830) 209,169 (104,661 ) (170,701 ) 131,250 131,250 175,000 131,250 131,250 175,000 572 - 572 150 13,549 13,549 4,394 - (9,033) (9,033) 687 276,621 (9,033) 267,588 355,231 ($37,209) $200,136 $162,927 $184,530 Notes to Financial Statement: (1) The column entitled "Commission" represents Commission activity in the City's financial records. (2) The column entitled "Conference Center" represents actual revenue and expenses of the Conference Center, as provided by Doubletree Management. 10 CITY OF ROANOKE, VIRGINIA INTERNAL SERVICE FUNDS COMPARATIVE INCOME STATEMENT FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Operating Revenue Charges for Services Total Operating Revenue Operating Expenses Personal Services Operating Expenses Depreciation Total Operating Expenses Operating Income (Loss) Nonoperating Revenue Interest Revenue Gain on Sale of Trigon Common Stock Transfer from General Fund Transfer from School Board Transfer to Capital Projects Fund Total Nonoperating Revenue Net Income TOTALS City Information Materials Management Utility Line Fleet Risk Systems Control Services Services Management Management 1998 1997 $1,592,199 $102,487 $102,831 $1,938,640 $2,144,381 $2,968,981 $8,849,519 $8,615,950 t,592,199 102,487 102,831 1,938,640 2,144,381 2,968,981 8,849,519 8,615,950 841,039 60,021 14,266 1,266,966 662,289 95,814 2,940,395 2,961,424 252,392 21,716 42,352 265,703 510,022 3,996,389 5,088,574 4,706,606 396,868 1,077 19,261 108,706 875,605 1,401,517 1,238,383 1,490,299 82,814 75,879 1,641,375 2,047,916 4,092,203 9,430,486 8,906,613 101,900 t9,673 26,952 297,265 96,465 (1,123,222) (580,967) (290,663) 65,510 ~,160) 7,586 48,640 52,438 307,702 479,716 420,480 276,713 276,713 220,829 830,007 250,000 1,300,836 258,598 50,000 (13,471) (197,828) (69,478) (4,804) ~85,581) 286,339 (2,160) (6,885) (149,188) 812,967 829,611 1,771,684 729,078 $388,239 $17,513 $21,067 $148,077 $909,432 ($293,611) $1,190,717 $438,415 11 CITY OF ROANOKE, VIRGINIA CITY TREASURER'S OFFICE GENERAL STATEMENT OF ACCOUNTABILITY FOR THE MONTH ENDED JANUARY 31, 1998 TO THE DIRECTOR OF FINANCE: GENERAL STATEMENT OF ACCOUNTABILITY OF THE CITY TREASURER OF THE CITY OF ROANOKE, VIRGINIA FOR THE FUNDS OF SAID CITY FOR THE MONTH ENDED JANUARY 31, 1998. BALANCE AT BALANCE AT BALANCE AT I FUND DEC 31, 1997 RECEIPTS DISBURSEMENTS JAN 31, 1998 JAN 31, 1997 GENERAL ($874,516.28) $6,999,263.83 $15,596,476.15 ($9,471,728.60) ($7,901,147.06~ WATER 6,442,566.38 10,117.89 505,766.99 5,946,917.28 5,511,353.981 SEWAGE 21,616,185.32 2,073,748.95 2,525,385.04 21,164,549.23 22,451,338.571 CIVIC CENTER 989,532.59 198,878.97 150,946.76 1,037,464.80 687,735.11 ~ TRANSPORTATION 791,282.91 154,905.41 100,440.70 845,747.62 (3,520.78i CAPITAL PROJECTS 32,629,030.10 14,613,470.36 2,361,587.51 44,880,912.95 34,096,631.57r NURSING HOME 94,291.38 436.02 3,368.18 91,359.22 909,169.72 i CONFERENCE CENTER 596,465.94 134,357.17 4,607.99 726,215.12 366,490.21 DEBT SERVICE 9,361,189.43 574,241.69 2,717,365.30 7,218,065.82 6,141,196.01 ~ CITY INFORMATION SYSTEMS 2,135,304.12 358,924.32 99,118.68 2,395,109.76 2,142,476.88 i 'MATERIALS CONTROL (38,900.10) 99,689.62 138,048.05 (77,258.53) (98,985.46)~ MANAGEMENT SERVICES 258,620.50 9.35 5,382.83 253,247.02 226,345.241 UTI LITY LINES SERV 1,736,453.52 47,573.69 24,192.63 1,759,834.58 1,484,943.24; FLEET MANAGEMENT 1,898,295.07 876,786.11 217,100.38 2,557,980.80 1,385,485.33 PAYROLL (11,654,417.21) 12,149,822.00 10,066,336.65 (9,570,93t.86) (9,049,863.78)~ RISK MANAGEMENT 10,147,264.10 501,930.95 360,757.90 10,288,437.15 9,308,389.72 PENSION 319,241.54 463,890.86 952,000.64 (168,868.24) 318,691.96: SCHOOL FUND 8,187,227.32 6,187,966.46 3,404,302.48 10,970,891.30 9,447,685.66 FDETC 170,337.32 99,206.81 150,624.58 118,919.55 133,394.91; GRANT 683,472.40 66,310.67 331,216.41 418,566.66 670,053.67 ' TOTAL $85,488,9_2_6.3~ _$_45,611,53!.13 $39,715,025.85 $~3.S5~431.63 $78,227,864.70! CERTIFICATE I HEREBY CERTIFY THAT THE FOREGOING IS A TRUE STATEMENT OF MY ACCOUNTABILITY TO THE CITY OF ROANOKE, VIRGINIA, FOR THE FUNDS OF THE VARIOUS ACCOUNTS THEREOF FOR THE MONTH ENDED JANUARY 31, 1998. THAT SAID FOREGOING: CASH: CASH IN HAND CASH IN TRANSIT INVESTMENTS ACQUIRED FROM COMPETITIVE PROPOSALS: OVERNIGHT INVESTMENT COMMERCIAL PAPER REPURCHASE AGREEMENTS U. S. TREASURY NOTES VIRGINIA AIM PROGRAM (U. S. SECURITIES) TOTAL $253,277.02 (10,441.37) 7,929,000.00 4,978,805.56 29,000,000.00 9,462,005.56 39,772,784.86 _ $91,385,431.63 DATE: FEBRUARY 12, 1998 DAVID C. ANDERSON, TREASURER 12 CITY OF ROANOKE PENSION PLAN STATEMENT OF REVENUE AND EXPENSES FOR THE 7 MONTHS ENDING JANUARY 31, 1998 Revenue Contributions Investment Income Gain on Sale of Investments Bond Discount Amortization Total Revenue 1998 $3,221,475 4,167,435 5,262,390 26,730 $12,678,030 1997 $3,908,396 3,202,971 2,706,137 142,777 $9,960,281 Expenses Pension Payments Fees for Professional Services Bond Premium Amortization Active Service Death Benefits Administrative Expense Total Expenses Net Income $5,199,045 221,812 184,190 21,621 213,071 5,839,739 $6,838~291 $4,666,708 302,396 101,899 138,360 5,209,363 $4,750,918 13 CITY OF ROANOKE PENSION PLAN BALANCE SHEET JANUARY 31, 1998 Assets Cash Investments: (market value: 1998 $278,389,154 1997 $234,102,248) Due from Other Funds Other Assets Total Assets 1998 ($163,850) 218,239,708 18,000 $218~093,858 1997 $807,881 163,489,683 4,165 18,000 $164,319,729 Liabilities and Fund Balance Liabilities: Due to Other Funds Total Liabilities Fund Balance: Fund Balance, July 1 Net Income - Year to Date Total Fund Balance Total Liabilities and Fund Balance $751,710 751,710 210,503,857 6,838,291 217,342,148 $218,093~858 $640,608 640,608 158,928,203 4,750,918 163,679,121 $164~319~729 14 CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #53 SANDRA H. EAKIN Deputy City Clerk James D. Grisso Director of Finance Roanoke, Virginia Dear Mr. Grisso: I am attaching copy of Ordinance No. 33737-030298, amending and reordaining certain sections of the 1997-98 Capital Projects Fund Appropriations, providing for appropriation of $13,010,000.00 of 1997 Public Improvement Bonds. The abovereferenced measure was adopted by the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Attachment pc: W. Robert Herbert, City Manager H:~AGENDA~AR2.WPD IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA The 2nd day of March, 1998. No. 33737-030298. AN ORDINANCE to amend and reordain certain sections of the 1997-98 Capital Projects Fund Appropriations, and providing for an emergency. VVHEREAS, for the usual daily operation of the Municipal Government of the City of Roanoke, an emergency is declared to exist. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that certain sections of the 1997-98 Capital Projects Fund Appropriations, be, and the same are hereby, amended and reordained to read as follows, in part: Appropriations Public Improvement Bonds- Series 1997 (1) .................... $$,760,000 1) Public improvement Bonds- Series 1997 (008-052-9706-9193) $ 13,010,000 BE IT FURTHER ORDAINED that, an emergency existing, this Ordinance shall be in effect from its passage. ATTEST: City Clerk. CITY C~.~~, .... ~ March 2, 1998 '98 FEB 26 P3:48 TO: FROM: SUBJECT: Honorable Mayor and Members of City Council James D. Grisso, Director of Finance Appropriation of 1997 Bond Funds The City's 1997 general obligation public improvement bonds have been issued, and the proceeds are available for appropriation. Funding of $13,010,000 needs to be appropriated to the Capital Projects fund account "Public Improvement Bonds - Series 1997." I recommend that City Council appropriate $13,010,000 of 1997 bond proceeds to the Capital Projects Fund account entitled "Public Improvement Bonds - Series 1997". To retain flexibility as to project needs, allocation of these proceeds to specific categories will be made as construction projects are approved by City Council. This will allow the City to avoid the payment of arbitrage while maximizing the use of bond proceeds to fund capital projects. Appropriations of funding by category may not exceed the amounts approved in the November 4, 1997 bond referendum. Funding of $6,000,000 and $1,250,000 has been appropriated thus far in the Education and Building categories, respectively. I would be pleased to answer any questions Council may have. Director of Finance C: W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Mary F. Parker, City Clerk MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #21-468-481-514 SANDRA H. EAKIN Deputy City Clerk W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: A report of the Water Resources Committee recommending authorization to advertise for bids and to hold a public hearing with regard to lease for air rights over Crystal Spring Avenue, S. W., to allow construction of a four level parking garage sixteen and one-half feet above the street between McClanahan Avenue and Evans Mill Road, was before the Council of the City of Roanoke at a regular meeting which was held on Monday, March 2, 1998. On motion, duly seconded and unanimously adopted, Council concurred in the recommendation and authorized a public hearing to be held on Monday, April 20, 1998, at 7:00 p.m. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io pc: Robert B. Manetta, Associate General Counsel, Carilion Health System, Legal Department, 1212 Third Street, S. W., Roanoke, Virginia 24016 Wilburn C. Dibling, Jr., City Attorney James D. Grisso, Director of Finance Kit B. Kiser, Director, Utilities & Operations Charles M. Huffine, City Engineer H:~AOENDA~MAR2~WPO W. Robert Herbert Page 2 March 2, 1998 pc: Delores C. Daniels, Assistant to the City Manager for Community Relations Glenn A. Asher, Risk Management Officer John T. Tasselli, Development Review Coordinator, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator, Planning and Community Development Sarah E. Fitton, Engineering Coordinator John R. Marlles, Chief, Planning and Community Development Mariam K. Alam Stacy, Coordinator, Neighborhood Partnership Ronald K. Miller, Building Commissioner H:~,GENDAgS~IAR2.WPD REOEIVED Report No. 98-314 Honorable Mayor and City Council Roanoke, Virginia Dear Members of Council: Subject: Overhead Right-of-Way Encroachment Crystal Spring Avenue, S.W. - Requested by CHS, Inc. The attached staff report was considered by the Water Resources Committee at its regular meeting on February 17, 1998. The Committee recommends that Council authorize City staff to advertise for bids and to hold a public hearing regarding a lease for a term of sixty (60) years for air rights over Crystal Spring Avenue to allow the construction of a four level parking garage sixteen and one-half (16.5) feet above the street and extending upwards twenty-five (25) feet between McClanahan Avenue and Evans Mill Road, for a one time consideration of not less than $75,600, in accordance with conditions stated in the attached report. William White, Sr., Acting Chairperson Water Resources Committee WW:KBK:afm Attachment Cc: Wilburn C. Dibling, Jr., City Attomey James D. Grisso, Director of Finance Kit B. Kiser, Director of Utilities & Operations Charles M. Huff'me, City Engineer Delores D. Daniels, Assistant to City Manager for Community Relations Glenn A. Asher, Risk Management Officer Tom Tasselli, Development Review Coordinator Evelyn Dorsey, Zoning Administrator Sarah Fitton, Engineering Coordinator John Marlles, Chief of Planning and Administration Madam Alam-Stacey, Coordinator, Neighborhood Partnership Ronald K. Miller, Building Commissioner Robert B. Manetta, Assistant Legal Counsel, Cadlion Health System REVISED Report No. 98-314 CITY OF ROANOKE INTERDEPARTMENTAL COMMUNICATION DATE: TO: FROM: SUBJECT: February 17, 1998 y,,e.....~b~erI, .Water Resources Committee B ~ ~ '"' ~ · Kiser, Dire~:to~L~)~l i~ and Operations Kit Robert Herbe~nager~ thru W. Overhead Right-of-Way Encroachment Crystal Spring Avenue, SW - Requested by CHS, Inc. Background in chronological order is as follows: CHS, Inc. is a subsidiary of Carilion Health System, which operates Roanoke Memorial Hospital. Roanoke Memorial Hospital has been providing health care services from its present location at Belleview and Jefferson since 1899. Several expansions and auxiliary buildings have been constructed since that time. Parking is very limited in the area of the Cancer and Rehab Centers, which are located in the block between Jefferson Street and Crystal Spring Avenue. II. Current Situation is as follows: A parking garage above Crystal Spring Avenue between the Cancer and Rehab Centers and the future medical office building is being proposed in a parking study done by Sherertz Franklin Crawford Shaffner, Inc. (see attached sketch). A re~_uest to lease air rights to allow the construction of a parking garage above Crystal Spring Avenue between McClanahan Avenue and Evans Mill Road has been received from CHS, Inc. Lease will be for a Members, Water Resources Committee Overhead Right-of-Way Encroachment Crystal Spring Avenue, SW - Requested by CHS, Inc. February 17, 1998 Page 2 term of sixty (60) years. Bid for license payment is recommended to be a one-time fee of not less than $75,600. This value was established by applying fifty percent of the value per square foot of surrounding properties to the 270' x 80' footprint of the area to be leased. Eo The parking garage will contain four levels, providing approximately 320 spaces, and will be located within the airspace above Crystal Spring Avenue, a minimum of sixteen and one half (16.5) feet above the street and extending upward therefrom for a distance of twenty- five feet (see attached legal description of area). A meeting with interested persons from the neighborhood to discuss the impact of the project and solicit feedback has been promised to be held by Carillon prior to the Water Resources Committee meeting. Potential lease of air space must be advertised and the successful bidder will be required to reimburse the City for the full cost of advertising. The advertisement for bids must be published once a week for four successive weeks in two newspapers with local circulation. A public hearing is required for lease of air rights over City right-of- way. The City must advertise a public hearing on the proposal once a week for two successive weeks, said hearing to be held not less than six nor more than twenty-one days after the date of second advertisement. Staff recommends authorization of a lease of air rights for this structure including provision for removal of the structure should the use terminate, structure is allowed to deteriorate unreasonably, or is damaged to the point that owners do not wish to repair it. The successful bidder must obtain a performance bond naming the City as the obligee or insured party in the event lessee does not demolish or remove the structure as required in the lease. Initial amount of the bond shall be $250,000, and reviewed every five years and adjusted as necessary by mutual agreement of the parties. Successful bidder Members, Water Resources Committee Overhead Right-of-Way Encroachment Crystal Spring Avenue, SW - Requested by CHS, Inc. February 17, 1998 Page 3 shall also be responsible for utilities, maintenance and lighting of the structure, and installation and maintenance of any and all lighting which may be required under the structure or on the structure in order to provide adequate lighting for that portion of the street which would pass under the structure. III. Issues in order of importance are: A. Need B. Timing C. Income to City D. Indemnification and General Liability Insurance IV. Alternatives in order of feasibility are: Water Resources Committee recommends that City Council authorize City staff to advertise for bids and to hold a public hearing regarding a lease for a term of sixty (60) years for air rights over Crystal Spring Avenue to allow the construction of a four level parking garage sixteen and one half (16.5) feet above the street and extending upwards twenty-five (25) feet between McClanahan Avenue and Evans Mill Road, for a one time consideration of not less than $75,600. The successful bidder shall prepare all appropriate legal documents in a form approved by the City Attorney, including provision for a performance bond to assure demolition of the structure if necessary, and authorizing the award of such lease to the successful bidder. The successful bidder shall also obtain the approval of the Board of Zoning Appeals. The City reserves the right to reject all bids. 1. Need for new facility is met. 2. Timing to permit construction to begin as soon as possible is met. Members, Water Resources Committee Overhead Right-of-Way Encroachment Crystal Spring Avenue, SW - Requested by CHS, Inc. February 17, 1998 Page 4 3. Income tO City is $75,600. Indemnification and general liability insurance, bodily injury, and property damage liability insurance coverage, with the City named as additional insured shall be provided by the successful bidder, as specified in Attachment A. Water Resources Committee does not recommend that City Council ~ City staff to advertise for bids and to hold a public hearing regarding a lease for a term of sixty (60) years for air rights over Crystal Spring Avenue to allow the construction of a four level parking garage sixteen and one half (16.5) feet above the street and extending upwards twenty-five (25) feet between McClanahan Avenue and Evans Mill Road, for a one time consideration of not less than $75,600. 1. Need for new facility is not met. Timing to permit construction to begin as soon as possible is not met. 3. Income to City is zero. 4. Indemnification and general liability insurance is not an issue. Committee recommends that City Council authorize City staff to advertise for bids and to hold a public hearing regarding a lease for a term of sixty (60) years for air rights over Crystal Spring Avenue to allow the construction of a four level parking garage sixteen and one half (16.5) feet above the street and extending upwards twenty-five (25) feet between McClanahan Avenue and Evans Mill Road, for a one time consideration of not less than $75,600, in accordance with Alternative "A". The successful bidder shall prepare all appropriate legal documents in a form approved by the City Attorney, including provision for a performance bond to assure Members, Water Resources Committee Overhead Right-of-Way Encroachment Crystal Spring Avenue, SW - Requested by CHS, Inc. February 17, 1998 Page 5 demolition of the structure if necessary, and authorizing the award of such lease to the successful bidder. The successful bidder shall also obtain the approval of the Board of Zoning Appeals. The City reserves the right to reject all bids. WRH/KBK/SEF/ Attachments CC: City Attorney Assistant City Attorney Director of Finance Director of Public Works Director of Utilities and Operations Assistant to City Manager for Community Relations Risk Manager Development Review Coordinator Zoning Administrator City Engineer Engineering Coordinator Chief, Planning and Administration Coordinator, Neighborhood Partnership Building Commissioner Robert B. Manetta, Assistant Legal Counsel, Carilion Health System ATTACHMENT A INSURANCE REQUIREMENTS FOR ENCROACHMENTS IN RIGHT-OF-WAY Owner shall obtain liability insurance coverage with respect to claims arising out of the subject matter of this agreement. The amount of such insurance shall not be less than: A. General Aggregate $1,000,000 B. Products - Completed/Operations Aggregate $1,000,000 C. Personal and Advertising Injury $1,000,000 D. Each Occurrence $1,000,000 Eo Above amounts may be met by umbrella form coverage in a minimum amount of $1,000,000 aggregate; $1,000,000 each occurrence. Owner shall name the City, its officers, agents, employees, and volunteers as additional insured as its interests may appear on the above policy. Such coverage shall not be canceled or materially altered except after thirty (30) days prior written notice of such cancellation or material alteration to the Director of Utilities and Operations of the City of Roanoke. Owner shall indemnify and save harmless the City of Roanoke, its officials, officers and employees, from all claims for injuries or damages to persons or property that may arise by reason of the encroachment over public right-of-way. CAI LION Health System January 27, 1998 Legal Deparanent 1212 Third Street, SW Roanoke, Virginia 24016 Telephone: (540) 981 8052 Fax: (540) 983 1217 BRIG(is W. ANDREWS, ESQ. ELIZABETH A. SCHELL, ESQ. ROBERT 13. MANETTA, ESQ. Kit B. Kiser Director Utilities and Operations City of Roanoke 215 Church Avenue, SW Roanoke, Virginia 24011 RE: Air Space - Crystal Spdngs Avenue Dear Mr. Kiser: I am writing this letter to inform you of the desire of CHS, Inc., a subsidiary of Carilion Health System, to lease air space above Crystal Spdngs Avenue in the block lying between McClanahan Avenue and Evans Mill Road. Enclosed is a rendering of the proposed parking garage that will utilize that air space. Also, enclosed is a metes and bounds description of the space to be leased. The amount of air space required is 540,000 cubic feet. CHS, Inc. would like to have this request placed on the February agenda of the Water Resources Committee. Carilion will hold meetings with interested persons from the neighborhood. At those meetings, we will discuss the project and solicit feedback. We will report the results of those meetings to you prior to the February 17"' meeting. Thank you for your assistance in this matter. Very truly yours, Associate General Counsel cc: Gladys Yates, Esquire (853 2431) P:~U SE RS'~;~ACHEL~FILE S~,RBli,~Nd~,min~..w13d (1/27/98-1:28PM) Post Office Box 13727 Roanoke, Virginia 24036-3727 Telephone 540-981-7900 'k ~-I-~-I I ! 1 H I-i' · LEVEL FOUR. SF~ C.A~rt.rON ~=re-~,LTH ~ LEVEL TWO I SF~ L~rVEI.. Olde $1~C~ LEGAL DESCRIPTION That portion of hereinafter described plane lying within the confines of the right-of-way of Crystal Spring Ave. S.W. as extended upward sixteen and one-half (16 1/2) feet from the surface thereof, the said plane being more particularly described as follows: STARTING at the intersection of the northerly right-of-way line of McClanahan Street S.W. & the easterly right-of-way line of Crystal Spring ave. S.W.; Thence with the easterly right-of-way of Crystal Spring Ave. S.W. & the property of Roanoke Hospital Association (Tax Appraisal No: 1041003) N 31 ° 34' E 140.00 feet to the ACTUAL PLACE OF BEGINNING; Thence leaving the property of Carillon Medical Center (formerly Roanoke Memorial Hospitals) & the easterly right-of-way of Crystal Spring Ave. S.W. and crossing said right-of-way N 58° 28' W 80.00 feet to a point; said point being on the westerly right-of-way of Crystal Spring Ave. S.W.; Thence with the westerly right-of-way of Crystal Spring Ave. S.W. & the property of CHS, Inc. (DB 1723 Pg. 85, Tax Appraisal No. 1040905) N 31° 34' E 270.00 feet to a point; Thence leaving the property of CHS, Inc. & the westerly right-of-way of Crystal Spring Ave. S.W. & crossing said right-of-way S 58° 26' E 80.00 feet to a point, said point being on the easterly right-if-way of Crystal Spring Ave. S.W.; Thence with the easterly right-of-way of Crystal Spring Ave. S.W. & the property of Carilion Medical Center (formerly Roanoke Memorial Hospitals) (DB 1494 Pg. 610, Tax Appraisal No. 1041004) S 31° 34' W 47.46 feet to a point, said point being the southwesterly corner of Tax Appraisal No. 1041004; Thence continuing with the easterly right-of-way of Crystal Spring Ave. S.W. & the property of Carilion Medical Center (formerly Roanoke Memorial Hospitals) (Tax Appraisal No. 1041003) S. 31° 34' W 222.54 feet to the point of BEGINNING, said air space right-of-way & easement beginning sixteen and one-half (16 1/2) feet above the plane herein described and extending upward therefrom for a distance of twenty five (25) feet. P:~USERS~RACHEL~FILES\Real Estate~leaseairspace.wpd (2/18/98-11:26AM) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #514 SANDRA H. EAKIN Deputy City Clerk William H. Fralin, Jr., Esq. Jolly, Place, Fralin & Prillaman P. O. Box 20487 Roanoke, Virginia 24018-0049 Dear Mr. Fralin: I am enclosing copy of Ordinance No. 33730-0,.30298, permanently vacating, discontinuing and closing a portion of 29th Street, (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S. W. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 17, 1998, also adopted by the Council on second reading on Monday, March 2, 1998, and will be in full force and effect ten days following the date of its second reading. It will be necessary for you to record a certified copy of the abovereferenced ordinance in the Deed Books in the Office of the Clerk of Circuit Court, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of William H. Fralin and Karen B. Fralin, and the names of any other partie~ and interests who may so request, as Grantees. Mary F Parker, CMC/AAE C~ty Clerk MFP:Io Enclosure pc: Mr. and Mrs. Steven Higgs, 2811 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Mr. and Mrs. A. Wayne Lewis, 2908 Carolina Avenue, S. W., Roanoke, Virginia H:~AG ENDAINtldV~R2,WPD William H. Fralin, Jr. March 2, 1998 Page 2 pc: C. Whitney and Ellen H. Brown, 2903 Rosalind Avenue, S. W., Roanoke, Virginia 24014 W. Robert Herbert, City Manager Wilburn C. Dibling, Jr., City Attorney Steven J. Talevi, Assistant City Attorney Willard N. Claytor, Director, Real Estate Valuation Nancy J. Brown, Appraiser Aide, Real Estate Valuation Kit B. Kiser, Director, Utilities and Operations William F. Clark, Director, Public Works Charles M. Huffine, City Engineer Ronald H. Miller, Building Commissioner John R. Marlles, Chief, Planning and Community Development Evelyn D. Dorsey, Zoning Administrator Martha P. Franklin, Secretary, City Planning Commission H:~AQENOAg~MAR2.WPO MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #514 SANDRA H. EAKIN Deputy City Clerk The Honorable Arthur B. Crush, III Clerk of Circuit Court Roanoke, Virginia Dear Mr. Crush: I am attaching copy of Ordinance No. 33730-030298, for proper recordation in the Deed Books in your office, permanently vacating, discontinuing and closing a portion of 29th Street, (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S.W. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 17, 1998, also adopted by the Council on second reading on Monday, March 2, 1998, and will be in full force and effect ten days following the date of its second reading. Ma~ F Parker, CMC/AAE C~ty C~erk MFP:Io Attachment pc: William H. Fralin, Attorney, Jolly, Place, Fralin & Prillaman, P. O. Box 20487, Roanoke, Virginia 24018-0049 N:~CKLO1 ~A(3ENDAgS~MAR2..WPO IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of March, 1998. No. 33730-030298. AN ORDINANCE permanently vacating, discontinuing and closing certain public right-of-way in the City of Roanoke, Virginia, as are more particularly described hereinafter. WHEREAS, William H. Fralin and Karen B. Fralin filed an application-to the Council of the City of Roanoke, Virginia, in accordance with law, requesting the Council to permanently vacate, discontinue and close the public right-of-way described hereinafter; and WHEREAS, the City Planning Commission, after giving proper notice to all concerned as required by ~30-14, Code of the City of Roanoke (1979), as amended, and after having conducted a public hearing on the matter, has made its recommendation to Council; and ~ WHEREAS, a public hearing was held on said application by the City Council on February 17, 1998, after due and timely notice thereof as required by §30-14, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were afforded an opportunity to be heard on said application; and WHEREAS, it appearing from the foregoing that the land proprietors affected by the requested closing of the subject public right-of-way have been properly notified; and WHEREAS, from all of the fo£egoing, the Council considers that no inconvenience will result to any individual or to the public from permanently vacating, discontinuing and closing said public right-of-way. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke, Virginia, that the public right-of-way situate in the City of Roanoke, Virginia, and more particularly described as follows: That portion of 29th Street (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S.W., be, and is hereby permanently vacated, discontinued and closed, and that all right and interest of the public in and to the same be, and hereby is, released insofar as the Council of the City of Roanoke is empowered so to do with respect to the closed portion of the right-of-way, reserving however, to the City of Roanoke and any public utility, including, specifically, without limitation, providers to or for the public of cable television, electricity, natural gas or telephone service, an easement for sewer and water mains, television cable, electric wires, gas lines, telephone lines, and related facilities that may now be located in or across said public right-of-way, together with the right of ingress and egress for the maintenance or replacement of such lines, mains or utilities, such right to include the right to remove, without the payment of compensation or damages of any kind to the owner, any landscaping, fences, shrubbery, structure or any other encroachments on or over the easement which impede access for maintenance or replacement purposes at the time such work is undertaken; such easement or easements to terminate upon the later abandonment of use or permanent removal from the above-described public right-of-way of any such municipal installation or other utility or facility by the owner thereof. BE IT FURTHER ORDAINED that the closure of the above-described right-of-way is conditioned upon applicant's submitting to the City, receiving approval of, and recording a subdivision plat, providing for the disposition of the land within the right-of-way, to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivision, of the City Code, and in a manner which combines the vacated real estate with at least two (2) or more abutting properties, if lawfully possible, and providing for the retention of appropriate easements, together with the right of public passage over the same, for the purpose of construction, repair and general maintenance of any and all utilities that may exist within said right-of-way; and in the event these conditions have not been met and the said plat has not been recorded in the Office of the Clerk of Circuit Court within six (6) months from the effective date of this ordinance, this ordinance shall become null and void with no further action by City Council being necessary. BE IT FURTHER ORDAINED that the City Engineer be, and he is, directed to mark "permanently vacated" on said public right-of-way on all maps and plats on file in his office on which said right-of- way is shown, referring to the book and page of ordinances and resolutions of the Council of the City of Roanoke, Virginia, wherein this ordinance shall be spread. BE IT FINALLY ORDAINED that the Clerk of the Council deliver to the Clerk of the Circuit Court of the City of Roanoke, Virginia, a certified copy of this ordinance for recordation in the Deed Books of said Clerk's Office, indexing the same in the name of the City of Roanoke, Virginia, as Grantor, and in the name of William H. Fralin and Karen B. Fralin, and the names of any other parties in interest who may so request, as Grantees. ATTEST: City Clerk. H:\ORD-CLOS\O-FRALIN IA 3 RECEIVED CITY C~_~?, '98 ,lAN 1 ¢~Ro~a~r~p..k~,City Planning Commission February 17, 1998 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: I. Background: II. Subject: Request from William H. Fralin and Karen B. Fralin that a portion of 29th Street, S.W., located between Carolina and Rosalind Avenues, S.W., and set out on Tax Map No. 106, be permanently vacated, discontinued and closed. Application is a request to close and vacate a certain section of 29th Street, S.W., as the same lies and extends between Carolina Avenue and Rosalind Avenue, S.W. (see attached Map A). Street section as requested for closure and vacation is 40' wide and approximately 300' in length. A portion of this section of 29th Street is developed and is currently used by the residents (Higgs and Brown) for vehicular access and parking (see attached Map A). Section of 29th Street that is undeveloped lies between tax parcels 1070501 and 1062602 and consists of a grassy lawn area that is 40' in width and approximately 208' in length. Application states that the applicant (Fralin) has been maintaining (mowing, etc.) this area. Do Notification has been provided to all other abutting property owners (Lewis, Higgs and Brown) of this application to close and vacate the subject section of 29th Street, S.W. Current Situation: Planning Commission reviewed this application for closure and vacation at its regular meeting of January 7, 1998. Application has been reviewed by all responsible and affected departments. Staffis advised that the City has no current or future plans to open or utilize this section of 29th Street, S.W. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 Members of Council Page 2 Closure and vacation of this section of street would release the City from any future liability associated with the street as a public right-of-way. It would also release the City from all future responsibilities of maintenance. III. Issues: A. Neighborhood impact. B. Traffic impact. C. Utilities within the public right-of-way. D. Creation of a dead-end street. E. Land use. F. Relationship to the comprehensive plan. IV. Alternatives: Approve the applicant's request to close and permanently vacate the described section of29t~ Street, S.W., subject to certain conditions as outlined in Section V., of this report. Neighborhood impact Closure and vacation of the subject portion of street will have no adverse impact on the surrounding neighborhood. Traffic impact. Closure and vacation of the subject street section will have no impact on existing traffic or future traffic needs. 3. Utilities within the public fight-of-way: City has an existing sanitary sewer line in this section of 29a' Street, S.W. bo American Electric Power Co., has facilities within this section of 29th Street, S.W. Bell Atlantic-Virginia has facilities within this section of 29th Street, S.W. Appropriate easements will be maintained by the City for these facilities. Members of Council Page 3 o Creation of a dead-end street. end street. Land use. Closure and vacation will not create a dead- Bo Vacation of this section of 29th Street, S.W. will leave a strip of land 40' wide and 300' long. Land within the vacated street right-of-way will be divided among the abutting property owners. Subdivision plat should be required to ensure that the land is appropriately divided and that sufficient easements are maintained for the above-described City utilities and private facilities. Relationship to the comprehensive plan. Request is consistent with the intent of the comprehensive plan that available land should be used in the most appropriate manner. Deny the applicant's request. 1. Neiehborhood impact. This would not be on issue. 2. Traffic impact. This would not be an issue. 3. Utilities within the right-of-way. This would not be an issue. 4. Creation of a dead-end street. This would not be an issue. 5. Land use. Land within the street right-of-way will continue to be used for private purposes. City will continue to be subject to potential liabilities associated with the use of this public street for private purposes. Land within the street right-of-way will remain in a public use and tax-exempt status. Relationship to the comprehensive plan. Denial of the request would be inconsistent with the intent of the comprehensive plan. a. City has no use or future need for this land as a public street. Members of Council Page 4 Abutting property owners could use the land in a more efficient manner. V. Recommendation: Planning Commission, by a vote of 4-1 (Mrs. Duerk voting against the motion and Mr. Hill absent) recommends that City Council approve Alternative A approving the applicant's request to close and permanently vacate the described section of 29th Street, S.W., subject to the following conditions: The applicant shall submit to the City for its review and approval, receive approval of, and record in the Office of the Roanoke City Circuit Court, a subdivision plat, with said plat providing thereon for the following: The disposition of the land within the right-of-way to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as amended. The combination of the land within the vacated right-of-way with at least two (2) or more of the abutting properties. The retention of appropriate easements, together with the right of public passage over the same, for subsurface installation and maintenance of any and all existing utilities that may be located within the right-of-way. B If the plat of subdivision is not approved by the City, and recorded by the applicant, within a period of six months from the date of the adoption of the ordinance providing for the closure of the subject right-of-way, then said ordinance shall be null and void with no further action by City Council being necessary. Respectfully submitted, Gilbert E. Butler, Jr., Chairman Planning and Community Development GEB:ERT:mpf attachments cc: Assistant City Attorney Petitioner VIRGINIA: IN RE: IN THE COUNCIL OF THE CITY OF ROANOKE Application of William H. Fralin and Karen B. Fralin for Vacation of Street TO: APPLICATION FOR VACATING, DISCONTINUING AND CLOSING OF STREET THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE. Your petitioners, William H. Fralin and Karen B. Fralin, apply to have a portion of 29th Street (formerly known as 8th Street) located in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code § 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This street is shown on the tax map attached hereto as EXHIBIT A and is more particularly described by metes and bounds on the attached "SCHEDULE A." 1. All landowners whose property adjoins the property to be vacated (see EXHIBIT B) have been notified and are in agreement with this application. 2. The property to be vacated is presently not being used and is being maintained by your petitioners. WHEREFORE, William H. Fralin and Karen B. Fralin, respectfully request that the above-described street be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia 1 Code § 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. Respectfully submitted, WILLIAM H. FRALIN and KAREN B. FRALIN By: William H. Fralin, Jr., Esq. JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (540) 989-0000 2 BE VACATED PROPOSED STREET TO F-~IBIT A mum 1-'" .: s~.:-_- ~ = ..... .~ ~.~ t.,..,.. ~11d~ ~ ' ~ .~ ~..,~ ..... ,,o I SCHEDULE A BEGINNING at an old pin on the southeasterly side of Carolina Avenue, S.W. (80 feet wide), which point is the southwesterly corner of property of William H. Fralin, Jr. and Karen B. Fralin (Tax No. 1062602) and is the northerly side of 29th Street, 40 feet wide, (formerly 8th Street - not opened); thence leaving Carolina Avenue, and with the southerly line of the Fralin property and property of Steven L. Higgs, et ux (Tax Parcel No. 1062605), S. 57° 41' 00" E. 300 feet, more or less, to a point on the northwesterly side of Rosalind Avenue, S.W. at its point of intersection with n~rly side of 29th Street (formerly 8th Street); thence S. 32° 19' E. crossing 29th Street 40 feet to a point, corner to property of C. Whitney Brown, Jr. and Ellen H. Brown (Tax Map No. 1070511); thence with the same and with property of A. Wayne Lewis and Raina Z. Lewis (Tax Map No. 1070501) and following the southerly side of 29th Street, N. 57° 41' W. 300 feet, more or less, to a point on the southeasterly side of Carolina Avenue, S.W., at its intersection with the southerly side of said 29th Street; thence crossing 29th Street, N. 32° 19° 00" E. 40 feet to the PLACE OF BEGINNING, and being a portion of 29th Street (formerly 8th Street) as shown on the "Map of the Property Owned by THE CRYSTAL SPRING LAND CORP.." dated May 6, 1912, which plat is recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 1, pages 102-103. EXHIBIT B In re: Petition of William H. and Karen B. Fralin (Vacation of Street - 29th Street) Property Owner(s) C. Whitney Brown, Jr. Ellen H. Brown 2903 Rosalind Avenue, SW Roanoke, VA 24014 Tax Map No. 1070511 Steven L. Higgs Lyndia D. Higgs 2811 Rosalind Avenue, SW Roanoke, VA 24014 1062605 A. Wayne Lewis Raina Z. Lewis 2908 Carolina Avenue Roanoke, VA 24014 1070501 .11; ~. ~-~ ....~-~l~. -- -~.~ _ ~.,, ~ ~Z,.~ _. ~ ~~ ~ ~" "~ · ~ ~ ~,~- ~ -~ i~ m- ~-- - : ....... ao- . _ ~_ ~,.~ ,_ _ _ . - z _ ~ . _ ~ _-_~ ~ _ ~ ~ / I .... ~~ - - - ~i' ~--/~ ~ -- - ~/~i~-_~L - - -"- ~:!: ~ - - . ~~t~--~ ~ / .,..~ ,~, --~' .~.~~ .-~. ~_ ~_ ~ .... - ~ I L-~~'. -- _ NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Tuesday, February 17, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to permanently abandon, vacate, discontinue and close, to the extent the City has any legal interest in said public right-of-way, the following public right-of-way: That portion of 29th Street (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S.W. A copy of this proposal is available for public inspection in the Office of the' City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this day of , 1998. Mary F. Parker, City Clerk. H:\NOTICE~NA-FRALI, 1 Feb-16-98 11:56A Gary and Barbara Ouerk (540) 343-2791 P.01 TO: FROM: Chairman Pro Tem White and members of Roanoke City Council Barbara Duerk, Member Roanoke City Planning Commission Council Session February 17, 7:00pm Public Hearing, Fralin request for street vacated, discontinue and closed. Dear Councilman, The subject of sale of suplus public fight-of-way is a way for the city to not give away valuable pieces of land. The City Attorney's office and Ted Tucker with planning have been working on a plan for over two years. Practice Ires been to "give" the land, if title deemed clear, to the abutting property owners. Increased tax assessment on the property would justify thc cities "giving" of the property. You will note in the adjoining information that petitioners are required to pay $100 which does not cover cost of processing and acting upon the application to the city but is limited by Section 15.1-364 Code of VA. The Fralin propmy is worth moro than $5,000. The city assesser can tell you about the value of lots in South Roanoke. The property is, if memory serves me correctly, 40 ft wide and 15Oft deep. Fralin would receive all of this property FREE. The abutting property owner on the other side is not interested in the property. Action steps possible: Approve the petition for closing, but ask the applicant to volumeerily comply with the drm~ guidlines being established for sale of surplus right-way. Approve the petition for closing and give away city property. Ask about the delay in finalizing sale of right-of-way properties. Table action on this petition until more information can be obtained re: property value, status of chnnge to ordinance. Thank you fol looking into this issue. FEB-16-199~ 11: 20 540 343 2791 P. 0:~ Feb-16-98 11:57A Gary and Barbara Duerk (540) 343-2791 P 02 FEB-~.2-1998 14: ~ ~-. ~,~ ' 7:00 Roanoke City Planning Commission October 1, 1~07 Mr. Gilbert E. Buffer, .Ir., Chairman and Members of the lPmming Conunission Roanoke, Virginia Dear Members of'thc Commission: Subjea: Sale of Surplus Right-of-Walt Attacl-~ for your infonaation, please find m coFy of the draft report and ordinance to provide for the sale of surplus public riaht-o£-way. Followin~ rcvicw by thc City AUomey's office, I would recommend that this item be referred to the Planning Commission's Ordinanc~ and Names Subcommittee for considersfion. Please call me if you have m~y questions. attachment John R. Marlles, Agent Roanoke City Planning Commission Stevcn ]. Tale,vi, Assistant City Attorney William 1:. Clark, Director of Public Works Edward R. Tucker, City Planer Roan 162 Municipal Building 21.% Chur¢~ A~enue, S.W. Roanoke. Virglaia 24011 (5443) as3-23t14 FF~1~-16-1998 11: 21 540 343 2791 P. 02 VIRGINIA: IN RE: IN THE COUNCIL OF THE CITY OF ROANOKE Application of William H. Fralin and Karen B. Fralin for Vacation of Street TO: APPLICATION FOR VACATING, DISCONTINUING AND CLOSING OF STREET THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE. Your petitioners, William H. Fralin and Karen B. Fralin, apply to have a portion of 29th Street (formerly known as 8th Street) located in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code § 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This street is shown on the tax map attached hereto as EXHIBIT A and is more particularly described by metes and bounds on the attached "SCHEDULE A." 1. Ail landowners whose property adjoins the property to be vacated (see ~) have been notified and are in agreement with this application. 2. The property to be vacated is presently not being used and is being maintained by your petitioners. WHEREFORE, William H. Fralin and Karen B. Fralin, respectfully request that the above-described street be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia 1 Code § 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. Respectfully submitted, WILLIAM H. FRALIN and KAREN B. FRALIN By: William ~. Fralin, Jr., Esq. JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (540) 989-0000 I :. . PROPOSEI) STREET TO SCHEDULE A BEGINNING at an old pin on the southeasterly side of Carolina Avenue, S.W. (80 feet wide), which point is the southwesterly corner of property of William H. Fralin, Jr. and Karen B. Fralin (Tax No. 1062602) and is the northerly side of 29th Street, 40 feet wide, (formerly 8th Street - not opened); thence leaving Carolina Avenue, and with the southerly line of the Fralin property and property of Steven L. Higgs, et ux (Tax Parcel No. 1062605), S. 57° 41' 00" E. 300 feet, more or less, to a point on the northwesterly side of Rosalind Avenue, S.W. at its point of intersection with r~rly side of 29th Street (formerly 8th Street); thence S. 32° 19' E. crossing 29th Street 40 feet to a point, corner to property of C. Whitney Brown, Jr. and Ellen H. Brown (Tax Map No. 1070511); thence with the same and with property of A. Wayne Lewis and Raina Z. Lewis (Tax Map No. 1070501) and following the southerly side of 29th Street, N. 57o 41' W. 300 feet, more or less, to a point on the southeasterly side of Carolina Avenue, S.W., at its intersection with the southerly side of said 29th Street; thence crossing 29th Street, N. 32° 19° 00" E. 40 feet to the PLACE OF BEGINNING, and being a portion of 29th Street (formerly 8th Street) as shown on the "Map of the Property Owned by THE CRYSTAL SPRING LAND CORP.." dated May 6, 1912, which plat is recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 1, pages 102-103. EXHIBIT B In re: Petition of William H. and Karen B. Fralin (Vacation of Street 29th Street) Prooertv Owner (s) C. Whitney Brown, Jr. Ellen H. Brown 2903 Rosalind Avenue, SW Roanoke, VA 24014 1070511 Steven L. Higgs Lyndia D. Higgs 2811 Rosalind Avenue, SW Roanoke, VA 24014 1062605 A. Wayne Lewis Raina Z. Lewis 2908 Carolina Avenue Roanoke, VA 24014 1070501 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 February 10, 1998 File #514 SANDRA H. EAKIN Deputy City Clerk William H. Fralin, Jr., Esq. Jolly, Place, Fralin & Prillaman P. O. Box 20487 Roanoke, Virginia 24018-0049 Dear Mr. Fralin: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, February 17, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, on your request that a portion of 29th Street (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S. W., be permanently vacated, discontinued and closed. I am enclosing copy of a report of the City Planning Commission recommending approval of the request, subject to the following conditions: Ao The applicant shall submit a subdivision plat to the City for review, approval and recordation in the Office of the Roanoke City Circuit Court, said plat providing for the following. The disposition of the land within the right-of-way to be vacated, in a manner consistent with the requirements of Chapter 31, Subdivisions, of the Code of the City of Roanoke (1979), as amended. The combination of the land within the vacated right-of-way with at least two or more of the abutting properties. The retention of appropriate easements, together with the right of public passage over same, for subsurface installation and maintenance of any and all existing utilities that may be located within the right-of-way. William H. Fralin, Jr. February 10, 1998 Page 2 Bo If the plat of subdivision is not approved by the City and recorded by the applicant within a period of six months from the date of adoption of the ordinance providing for closure of the subject right-of-way, said ordinance shall be null and void with no further action by City Council being necessary. This revised letter is provided for your information as an interested property owner/and or an adjoining property owner. If you have questions with regard to the matter, please call John R. Marlles, Chief of Planning and Community Development. Sincerely, MFP:Io pc: Mary F. Parker, CMC/AAE City Clerk Mr. and Mrs. Steven Higgs, 2811 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Mr. and Mrs. A. Wayne Lewis, 2908 Carolina Avenue, S. W., Roanoke, Virginia 24014 C. Whitney and Ellen H. Brown, 2903 Rosalind Avenue, S. W., Roanoke, Virginia 24014 Ad Number: 716829 Publisher's Fee: $119.00 JOLLY, PLACE, FRALIN & P ATTN: DAVID C. HETSCHER P.O. BOX 20487 ROANOKE, VA 24018-0049 The Roanoke Times RECEIVED CITY CLE~!<,I r'. i:-F i"" '98 HAR 10 All :14 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 01/30/98 FULL RUN - Friday 02/06/98 FULL RUN - Friday Witness, this 9th day of February 1998 Authorized Signature The Roanoke Times Ad Number: 716829 Publisher's Fee: $119.00 RECEt\,E,3 CITY CLCr:~ FDFFt~ F JOLLY, PLACE, FRALIN & P ATTN: DAVID C. HETSCHER P.O. BOX 20487 ROANOKE, VA 24018-0049 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 01/30/98 FULL RUN - Friday 02/06/98 FULL RUN - Friday Witness, this 9th day of February 1998 FEB 17 A9:47 NOTICE OF PUBUC HEARING TO wHOM IT MAY CONCERN: Roanoke, ~ hold I Public 17, 1998, ~t 7:00 p.m., or al rely ~l helrd, ~ the Cou~ll C.lml~ In tl~i Municipal. S.W., on m ~ppllor~m ~ Por', Ioeatacl I~eveee Oam~na-and · Rosalind Aveeull, $.W. 456, Munlel~ Bulldlnl. All por~ee Ln ~ '~ GIVEN undor my hired thll 2~th MIW F. Pl~or, CIt~ Authorized Signature NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: The Council of the City of Roanoke will hold a Public Hearing on Tuesday, February 17, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on an application to permanently abandon, vacate, discontinue and close, to the extent the City has any legal interest in said public right-of-way, the following public right-of-way: That portion of 29th Street (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S.W. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 28th day of January , 1998. Mary F. Parker, City Clerk. I I:\NOTICE\NA-FRALI. 1 TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINIA PERTAINING TO THE STREET CLOSURE REQUEST OF: William and Karen Fralin, 29* Street, S.W., between Rosalind and Carolina, S.W. COMMONWEALTH OF VIRGINIA CITY OF ROANOKE RECEIVED CITY CLERi<S 0751-7:ii '97 DEl] 30 P3:44 TO-WIT: The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 29th day of December, 1997, notices ora public hearing to be held on the 7th day of January, 1998, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel 1062602 1062605 Owner's Name Petitioner Steven and Lydia Higgs Mailing Address 2811 Rosalind Avenue, SW Roanoke, VA 24014 2908 Carolina Avenue, SW Roanoke, VA 24014 2903RosflindAvenue, SW Roanoke, VA 24014 1070501 A. Wayne and Raina Z. Lewis 1070511 C. Whitney and Ellen H. Brown t Martha Pace Franklin SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 29th day of December, 1997. My Cormm~ssion Expires: ~_.)d/,.~1 /5 5 REC; NOTICE OF PUBLIC HEA]LiNG BEFOAB TF[B ROANO~YC~I~C~G COMMISSION TO WHOM IT MAY CONCERN: 'cf/ The Roanoke City Planning Commission will hold a public hearing on Wednesday, January 7, 1998, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from William H. Fralin and Karen B. Fralin that a portion of 29~' Street, S.W., located between Carolina and Rosalind Avenues S.W., and set out on Tax Map No. 106, be permanently vacated, discontinued and closed. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, December 22 and December 29, 1997 Please bill: William I:l. Fralin, Jr., Esq. Jolly, Place, Fralin & Prillaman P. O. Box 20487 Roanoke, VA 24018-0049 (540) 989-oooo Please send affidavit to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1230 (fax) MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 November 19, 1997 File #514 SANDRA H. EAKIN Deputy City Clerk Gilbert E. Butler, Jr., Chair City Planning Commission 3406 Exeter Street, S. W. Roanoke, Virginia 24014 Dear Mr. Butler: Pursuant to Section 30-14, Procedure for altering or vacating City streets or alleys; fees therefor, of the Code of the City of Roanoke (1979), as amended, I am enclosing copy of an application from William H. Fralin, Jr. and Karen B. Fralin, requesting that a portion of 29th Street, S. W. (formerly known as 8th Street) be vacated, discontinued and closed. Mary F. Parker, CMC/AAE City Clerk MFP:Io Enc. pc: The Honorable Mayor and Members of the Roanoke City Council William H. Fralin, Jr., Attorney, P.O. Box 20487, Roanoke, Virginia 24018-0049 Martha P. Franklin, Secretary, City Planning Commission Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney H: ~,STREETS. 971PENCE. WPO William H. Fralin, Jr. Please reply to: P. O. Box 20487 Roanoke, VA 24018-0049 Direct dial number: 540-725-8181 E-mail: whf~jpfp.com LAW o~ic~.s RECEt V ED JOLLY, PI,z~CE, FRALIN ~ PRIL~~.'~:' it' 3912 ELECTRIC ROAD, S.W. P,o. Box 97 NOV 17 ROAN'OK~, 'V~RoImA 24018-0049 (840) 989 - 0000 FAX (540) 772-0120 SAi,~, ¥I~OII~TL~ ~4153 All :41 ~.o.~ox ~,o 10~ N. Co~ STR~T (5~) 389-2~9 FAX (B40) 389-9560 L~X~OTO~ ~I RGI~It 15 S, ~IN ST,, SUITE November 12, 1997 Mary F. Parker Clerk, City of Roanoke 456 Municipal Building 215 Church Avenue, SW Roanoke, VA 24011 Re: Application of William H. Fralin, Jr. and Karen B. Fralin for Vacation of Street 29th Street, Roanoke, Virginia Dear Ms. Parker: Enclosed for filing is an Application for Street Vacation with regard to the above-captioned matter, along with our firm check in the amount of $100.00 representing the filing fee. It is requested that this matter be placed on the Planning Commission's next available agenda. Thank you for your time and attention to this matter. If you have any questions or comments, please call me. Very truly yours, JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. cmh Enclosures VIRGINIA: IN RE: RECEIVED Application of William H. Fralin and Karen B. Fralin for Vacation of Street APPLICATION FOR VACATING, DISCONTINUING AND CLOSING OF STREET TO: THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE. Your petitioners, William H. Fralin and Karen B. Fralin, apply to have a portion of 29th Street (formerly known as 8th Street) located in the City of Roanoke, Virginia, permanently vacated, discontinued and closed, pursuant to Virginia Code § 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. This street is shown on the tax map attached hereto as EXHIBIT A and is more particularly described by metes and bounds on the attached "SCHEDULE A." 1. All landowners whose property adjoins the property to be vacated (see EXHIBIT B) have been notified and are in agreement with this application. 2. The property to be vacated is presently not being used and is being maintained by your petitioners. WHEREFORE, William H. Fralin and Karen B. Fralin, respectfully request that the above-described street be vacated by the Council of the City of Roanoke, Virginia, in accordance with Virginia Code § 15.1-364 and Section 30-14, Code of the City of Roanoke (1979), as amended. Respectfully submitted, WILLIAM H. FRALIN and KAREN B. FRALIN By: William H. Fralin, Jr., Esq. JOLLY, PLACE, FRALIN & PRILLAMAN, P.C. 3912 Electric Road, S.W. P. O. Box 20487 Roanoke, VA 24018-0049 (540) 989-0000 ' /' 'Cf~3~funse 1 EXHIBIT A I SCHEDULE A BEGINNING at an old pin on the southeasterly side of Carolina Avenue, S.W. (80 feet wide), which point is the southwesterly corner of property of William H. Fralin, Jr. and Karen B. Fralin (Tax No. 1062602) and is the northerly side of 29th Street, 40 feet wide, (formerly 8th Street - not opened); thence leaving Carolina Avenue, and with the southerly line of the Fralin property and property of Steven L. Higgs, et ux (Tax Parcel No. 1062605), S. 57° 41' 00" E. 300 feet, more or less, to a point on the northwesterly side of Rosalind Avenue, S.W. at its point of intersection with n~rly side of 29th Street (formerly 8th Street); thence S. 32° 19' E. crossing 29th Street 40 feet to a point, corner to property of C. Whitney Brown, Jr. and Ellen H. Brown (Tax Map No. 1070511); thence with the same and with property of A. Wayne Lewis and Raina Z. Lewis (Tax Map No. 1070501) and following the southerly side of 29th Street, N. 57° 41' W. 300 feet, more or less, to a point on the southeasterly side of Carolina Avenue, S.W., at its intersection with the southerly side of said 29th Street; thence crossing 29th Street, N. 32° 19° 00" E. 40 feet to the PLACE OF BEGINNING, and being a portion of 29th Street (formerly 8th Street) as shown on the "Map of the Property Owned by THE CRYSTAL SPRING LAND CORP.." dated May 6, 1912, which plat is recorded in the Clerk's office of the Circuit Court of Roanoke County, Virginia, in Plat Book 1, pages 102-103. EXHIBIT B In re: Petition of William H. and Karen B. Fralin (Vacation of Street - 29th Street) Property Owner(s) C. Whitney Brown, Jr. Ellen H. Brown 2903 Rosalind Avenue, SW Roanoke, VA 24014 Tax Map No. 1070511 Steven L. Higgs Lyndia D. Higgs 2811 Rosalind Avenue, SW Roanoke, VA 24014 1062605 A. Wayne Lewis Raina Z. Lewis 2908 Carolina Avenue Roanoke, VA 24014 1070501 MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 March 2, 1998 File #51 SANDRA H. EAKIN Deputy City Clerk Boyd K. Temple, Vice President Virginia Realty and Auction Company 23 Franklin Road, S. W. Roanoke, Virginia Dear Mr. Temple: I am enclosing copy of Ordinance No. 33731-030298, designating certain property located at 718-720 First Street, S. W., beadng Official Tax No. 1020511, as an H-2, Neighborhood Preservation District overlay to the existing C-3, Central Business District designation. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 17, 1998, also adopted by the Council on second reading on Monday, March 2, 1998, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Enclosure pc: Trustees, St. John's Protestant Episcopal Church, P. O. Box 257, Roanoke, Virginia 24002 Appalachian Power Company, P. O. Box 2021, Roanoke, Virginia 24022 Mr. Marc J. Small, 713 First Street, S. W., Roanoke, Virginia 24016 Mr. and Mrs. Robert J. Tabor, 3007 Briarwood Road, Culloden, West Virginia 25510 H:~AGENDA~8~IAR2.WPD Boyd K. Temple March 2, 1998 Page 2 pc: Mr. and Mrs. Walter E. White, 3812 Stayman Road, Roanoke, Virginia 24019 Triad Investments, c/o Anglin Realty, 816 Franklin Road, S. W., Roanoke, Virginia 24016 Elm Manor Homes, c/o St. John's Episcopal Church, P. O. Box 257, Roanoke, Virginia 24002 CHMC Associates, Inc., 701 First Street, S. W., Roanoke, Virginia 24016 The Honorable Mayor and Members of the Roanoke City Council John R. Marlles, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney H:~AGEN~R2.WI=O IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of March, 1998. No. 33731-030298. AN ORDINANCE to amend S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 102, Sectional 1976 Zone Map, City of Roanoke, to designate certain property within the City as H-2, Neighborhood Preservation District. WHEREAS, Virginia Realty and Auction Company has requested that the hereinafter described property be designated with the zoning overlay designation of H-2, Neighborhood Preservation District, in addition to the present C-3, Central Business District zoning; and WHEREAS, the City Planning Commission, which after giving proper notice to all concerned as required by §36.1-693, Code of the City of Roanoke (1979), as amended, and after conducting a public hearing on the matter, has made its recommendation to Council; and WHEREAS, a public hearing was held by City Council on said application at its meeting on February 17, 1998, after due and timely notice thereof as required by ~36.1-693, Code of the City of Roanoke (1979), as amended, at which hearing all parties in interest and citizens were give~ an opportunity to be heard, both for and against the proposed neighborhood preservation district overlay designation; and WHEREAS, this Council, after considering the aforesaid recommendation made to Council by the Planning Commission, the City's Comprehensive Plan, and the matters presented at the public hearing, is of the opinion that the hereinafter described property should be designated as H-2, Neighborhood Preservation District, in addition to the present C-3, Central Business District zoning, as herein provided. THEREFORE, BE IT ORDAINED by the Council of the City of Roanoke that S36.1-3, Code of the City of Roanoke (1979), as amended, and Sheet No. 102 of the Sectional 1976 Zone Map, City of Roanoke, be amended in the following particular and no other: That certain property located at 718-720 First Street, S.W., and bearing Official Tax No. 1020511, be and is hereby designated H-2, Neighborhood Preservation District, in addition to the present C-3, Central Business District zoning, and that Sheet No. 102 of the Zone Map be changed in this respect. ATTEST: City Clerk. H:\ORD-REZ',OHD-VAI~ '98 ,JAil 27 ? ? 7 Roanoke City Planning Commission February 17, 1998 Honorable Mayor David A. Bowers and Members of City Council Roanoke, Virginia Dear Members of Council: II. Subj eot: Request from Virginia Realty and Auction Company that property located at 718-720 First Street, S. W., and identified as Official City Tax Number 1020511, be zoned H-2, Neighborhood Preservation District in addition to the present C-3, Central Business District zoning. Background: Existing apartment building was identified in 1985 as a contributing architectural structure in the Southwest Historic District which is on the National Register of Historic Places. Existing brick building was built in approximately 1920 and is classified as being of "vernacular architecture". It is considered contributing because of its age and because it complements other buildings in the area that were constructed at the time the larger district was being built. Local H-2, Neighborhood Preservation District boundaries did not include all properties listed as contributing to the district. Current Situation: Petition to zone the property H-2 was filed on 12/11/97. The zoning would be an "overlay district" and would be in addition to the current C-3 zoning of the property. Property owner desires to rehabilitate existing building and take advantage of local, state, and federal incentives available to historic buildings. Planning Commission public hearing was held on 1/7/98. There was no one in opposition to the zoning request. The Commission voted unanimously, 5-0, to approve the request for H-2 designation (Messrs. Chrisman, Manetta, Rife, Butler and Mrs. Duerk voting in favor of the motion, Mr. Hill was absent). Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 Members of Council Page 2 III. Issues: A. Historic significance and preservation of the property. Vo B. Rehabilitation of the existing building. C. Effect on surrounding historic district and downtown. D. Comprehensive Plan. IV. Alternatives: A. City Council approve the zoning request. Historic significance of the property is recognized as a contributing structure in the Southwest Historic District. Rehabilitation of the building will be undertaken in accordance with standards set forth in the H-2, Neighborhood Preservation District. In addition, it is our understanding that the property owner will rehabilitate the property in accordance with state and federal historic standards (Secretary of the Interior Standards for Rehabilitation of Historic Properties). ° Effect on the surrounding historic district and downtown is anticipated to be positive and complimentary to other properties in the area. ° Comprehensive Plan will be followed in that the neighborhood will be enhanced and that its character and environmental quality will be protected. B. City Council deny the zoning request. 1. Historic significance of the property will not be recognized locally. 2. Rehabilitation of the building can still be undertaken ° Effect on the surrounding historic district and downtown may still be positive, and complimentary_ to the area. The design of exterior improvements would not be regulated by the Architectural Review Board. 4. Comprehensive Plan could still be followed. Recommendation: The Planning Commission unanimously voted 5-0 to recommend approval of the H-2 zoning Members of Council Page 3 request (Messrs. Chrisman, Manetta, Rife, Butler and Mrs. Duerk voting in favor; Mr. Hill was absent). Including the property in the local historic district recognizes the property as contributing to the larger Southwest Historic District and encourages appropriate rehabilitation of the property for the benefit of the surrounding neighborhood and downtown. JRM/ESL attachments cc: City Attorney Petitioner Respectfully submitted, Gilbert E. Butler, Chairman Roanoke City Planning Commission PETITION TO REZONE IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA IN RE: Zoning of a tract of land at 718-720 First Street, S.W., designated as Official Tax Map Number 1020511 as an H-2, Neighborhoo~ Preservation District overlay to the existing C-3, Central Business District. TO THE HONORABLE MAYOR AND MEMBERS OF THE COUNCIL OF THE CITY OF ROANOKE: The Petitioner, Virginia Realty and Auction Company has purchased land with improvements in the City of Roanoke containing .284 acres, more or less, located at 718 through 720 First Street,S.W., more specifically identified as Official City Tax Number 1020511 and request that said property be considered for designation as an H-2 Neighborhood Preservation District. This will be provided as an overlay district to the underlying C-3, Central Business District. Said property is currently zoned C-3. A map of the property to be rezoned is attached as Exhibit A. Pursuant to Section 36.1-690, Code of the City of Roanoke (1979), as amended, the Petitioners request that the said property be zoned H-2, Neighborhood Preservation District, for the purpose of recognizing the historic significance of the property and neighborhood and encouraging the preservation, protection and enhancement of this special property and area. The Petitioners believe that the rezoning of the said property will further the intent and purposes of the City's Zoning Ordinance and its Comprehensive Plan in that it will recognize, enhance and preserve an important City historic property and promote compatible rehabilitation and new development that is sensitive to the existing architecture. Attached as Exhibit B are the names, addresses and tax numbers of the owner or owners of all lots or property immediately adjacent to, or immediately across a street or road from the property to be rezoned. WHEREFORE, the Petitioners request that the above described tract be rezoned as requested in accordance with the provisions of the Zoning Ordinance of the City of Roanoke. Respectfully submitted this 11th day of December 1997 BY: Virginia Realty and Auction Company Boyd K. Temple Vice President Virginia Realty and Auction Company A Virginia Corporation James L.Woltz (President and 50% Owner) 23 Franklin Road, S.W. Roanoke, VA 24011 540-342-3560 /Boyd K. Temple (Vice President and 50% Owner) 23 Franklin Road, S.W. Roanoke, VA 24011 540-342-3560 ADDRESS OF SUBJECT PROPERTY: Roanoke City Tax Map # APPLICANT'S NAME: BXHZBZT B 718 through 720 First Street, S.W. Roanoke, VA 1020511 Virginia Realty and Auction Company ADJOINING PROPERTY OWNERS This list as follows are those property owners who own the property beside, behind or across the street from the subject property noted above. OFFICIAL TAX NUMBER 1020512 OWNER'S NAME AND MAILING ADDRESS 1020501 1020502 1020503 1020430 1020431 1020432 1020433 1021101 1021104 NOTES: 1~ THIS SURVEY WAS PERFORMED WITHOUT THE BENEFIT OF A TITLE SEARCH AND T. HEREFORE' MAY NOT SHOW ALL ENCUMBRANCES. 2. THIS PROPERTY AS PLATTED DOES ~1o1' FALL WITHIN THE 100 YEAR'FLOOD ZONE. 3. THIS PLAT WAS PREPARED FROM AN ACTUAL AND CURRENT FIELD SURVEY. '4. FEMA FLOOD ZONE "X' 5. LEGAl. REFERENCE: o.r~. VICINITY MAP NO SCALE (?. Ode · 'S Te. P~ T LEGEND SURVEYED PROPERTY LINE DEED LINE EXISTING IRON FOUND SET IRON REBAR SCALE. 1" = ~o' United Stat®s Departm. ,nt of the Interior National Park Service National Register of Historic Places Inventory--Nomination Form SOUTHWEST HISTORIC DISTRICT, Roanoke, VA 7. DESCRIPTION - Inventory 1ST STREET, S.W. 700 BLOCK 713: Detached house. Vernacular. Ca. 1910. Brick (stretcher bond); 2 stories; hipped roof (composition); 3 bays; 1-story, 4-bay porch with Ionic columns turned balustrade. 715-717: Detached house. Vernacular. Ca. 1910. Brick (stretcher bond); 2 stories; hipped roof (not visible); 3 bays with original porch removed. 719: Detached house. Vernacular. Ca. 1910. Brick (stretcher bond); 2 stories; hipped roof (pressed tin); 3 bays; 1-story, 4-bay porch with Ionic columns, turned balustrade. 720: ApartJnent building. Vernacular. Ca. 1920. Brick (stretcher bond); 3 stories; parapet roof (not visible); 10 bays. 723: Detached house. Vernacular. Ca. 1910. Brick (stretcher bond); 2 stories; hipped roof (pressed tin); 3 bays; 1-story, 4-bay porch with square columns. 800 BLOCK 810: Detached house, Commercial (store). Vernacular. Ca. 1910. Wood frame (vinyl siding); 2 stories; gable roof (pressed tin); 3 bays. 812-814: Double house. Vernacular. Ca. 1920. Brick (stretcher bond); 2~ stories; hipped roof (slate); I hipped don,er; 4 bays; 1-story, 4-bay porch with tapered wood columns on brick piers. 813: Vacant lot (parking). 815: Vacant lot (parking). 900 BLOCK 917: Detached house. Vernacular. Ca. 1910. Stucco. 2 stories; hipped roof (composition); 5 bays; 1-story, 2-bay porch with stuccoed columns iron rails. , 921: Detached house.. Queen Anne. Ca. 1890. Wood frame (1st floor weather- board, 2nd floor shingle); 2 stories; hipped roof (slate); 3 bays; 1-story, 4-bay porch with Tuscan columns. 925: Detached house. Vernacular. Ca. 1910. Wood frame (aluminum); 2~ stories; hipped roof (composition); I gable dormer; 2 bays; 1-story, 2-bay porch with stuccoed columns and balustrade. (See Continuation Sheet ~154 ) 0~/~/q? CTTY OF ROANOKE - OFFTCE OF REAl_ ESTATE VALUATTON PAGE ! TAX MAP NO. 1020511 LEGAL DESCRIPTION PROPERTY ADDRESS 716 FTRST ST SW ~ OWNER NAME{S) ~** JUSTTCE HOUSE/JUSTICE CHURCH OF 718--720 FIRST ST SW ~ OWNER ADDRESS 720 FIRST ST S~ ROANOKE, VA ~~~~ MISCELLANEOUS INFORMATION ~~~~ PROP. CLASS MULTI-FAM. DEED BOOK 1623 LOT AREA SO. FT. 12533 ZONING C3 DEED PAGE 1A77 LOT AVERAGE WIDTH 150 PICTURE YES TOTAL AREA 15228 LOT AVERAGE DEPTH 83 NBHD. NO. 5~0 PERIMETER 2lA YEAR BUTLT 1910 LAND USE 116 STATE LAND USE 720 TAX STATUS TAXABLE TAX ~AP NO. DO YOU WISH TO CONTINUE (Y/N)? CITY OF ROANOKE - OFFICE OF REAL ESTATE VALUATION PAGE 1020511 PROPERTY ADDRESS 716 FIRST ST SW EFF YR BLT 1910 CONSTRUCTION MASONRY GRADE AVERAGE PCT. AD~. 0 STORIES TYPE STANDARD UNIT BASEMENT YES CONDITION AVERAGE GR. FL. AREA 5076 ~~~ MISCELLANEOUS STRUCTURE INFORMATION ~~~ FOUNDATION CONCRETE ROOF TYPE FLAT ROOF MATERIAL BUILT UP EXT. WALLS BRICK VENEER INT. WALLS PLASTER WALLS FLOORS ~00D FUEL TYPE GAS/OIL NO. OF ADDITIONS 00 3-FIXTURE BATHS 20 2-F~XTURE BATHS O OTHER FIXTURE 0 ............................. HEATING AIR CONDITIONING HEAT TYPE RADIATOR AIR CONDIT~0NING NO BASEMENT ~~~~~**~ TOTAL AREA 5076 FINISHED AREA SO. FT. 0 DO YOU WISH TO CONTINUE (Y/N)? CITY OF ROANOKE - OFFICE OF REAL ESTATE VALUATION PAGE T,AX MAP NO. 1020511 PROPERTY ADDRESS 716 FTRST ST SW WTR FURN. YES ELEC FURN. NO HEAT FURN. YES DATE 03/07/8~ PERMIT NUMBER 3861 DECLARED VALUES 500 PURPOSE ENCLOSURES PERCENT COMPLETE 100 RTN/COMP DATE 0~/~ DO 'YOU WTSH TO CONTTNtJF (Y/N)? 0~/22/~7 CITY OF ROANOKE - OFFICE OF REAL ESTATE VALUATTGN PAGE ~ TAX MAP NO. 1020511 PROPERTY ADDRESS 716 FIRST ST SN *~~~~ CURRENT YEAR ASSESSMENT ~NFORMATION *~~~ LAND $ 55500 IMPROVEMENTS $ 5000 TOTAL $ 6050G ***~*~~x~ PROPOSED ASSESSHENT ZNFORNAT~ON ~*~*~~x~~ PROPOSED ASSESSMENTS NOT FINALIZED SALE DATE ~/Q~/~ SALE PRICE $ 3300~Q SALE TYPE VALIO SALE SALE DATE 0&/01/88 SALE PRZCE $ 317000 SALE TYPE VALID SALE VALUATION SUHMARY NOT FINALIZED INSPECTION DATE LAST ACTIVITY DATE O~/OB/~7 APPRAISER I.D. TC ~O/03/~& INSPECTED BY 06 ACCESS EXTERIOR DO YOU W~SH TO CONTINUE I /4¸ _ _ ;~;..~ ,. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 February 10, 1998 File #51 SANDRA H. EAKIN Deputy City Clerk Boyd K. Temple, Vice President Virginia Realty and Auction Company 23 Franklin Road, S. W. Roanoke, Virginia 24011 Dear Mr. Temple: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, February 17, 1998, at 7:00 p.m., or as soon therea~er as the matter may be heard, on the request of Virginia Realty and Auction Company that property located at 718-720 First Street, S. W., bearing Orificial Tax No. 1020511, be designated as an H-2, Neighborhood Preservation District overlay to the existing C-3, Central Business District designation. I am enclosing copy of a report of the City Planning Commission recommending approval of the request. Including the property in the local historic district recognizes the property as comributing to the larger Southwest Historic District and encourages appropriate rehabilitation of the property for the benefit of the surrounding neighborhood and downtown. This revised letter is provided for your information as an interested property owner and/or an adjoining property owner. If you have questions with regard to the matter, please call John R. Marlles, Chief of Planning and Community Development, at 853-2344 Sincerely, MFP:Io Mary F. Parker, CMC/AAE City Clerk Boyd K. Temple February 10, 1998 Page 2 pc~ Trustees, St. John's Protestant-Episcopal Church, P. O. Box 257, Roanoke, Virfinia 24002 Appalachian Power Company, P. O. Box 2021, Roanoke, Virginia 24022 Mr. Marc James Small, 713 First Street, S. W., Roanoke, Virginia 24016 Mr. and Mrs. Robert J. Tabor, 3007 Briarwood Road, Culloden, West Virginia 25510 Mr. and Mrs. Walter E. White, 3812 Stayman Road, Roanoke, Virginia 24019 Triad Investments, c/o Anglin Realty, 816 Franklin Road, S. W., Roanoke, Virginia 24016 Elm Manor Homes, c/o St. John's Episcopal Church, P.O. Box 257, Roanoke, Virginia 24002 CHMC Associates, Inc., 701 First Street, S. W., Roanoke, Virginia 24016 H:~I~EZONINQ.O7~OYI~EVI. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (5o,0) 853-1145 January 28, 1998 File #51 SANDRA H. EAKIN Deputy City Clerk Boyd K. Temple, Vice President Virginia Realty and Auction Company 23 Franklin Road, S. W. Roanoke, Virginia 24011 Dear Mr. Temple: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, February 17, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, on your request that property located at 718-720 First Street, S. W., bearing Official Tax No, 1020511, be designated as an H-2, Neighborhood Preservation District overlay to the existing C-3, Central Business District designation. For your information, I am enclosing copy of a notice of the public hearing and a report of the City Planning Commission with regard to the matter; Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853- 2431. Questions with regard to the City Planning Commission report should be directed to John R. Marlles, Chief of Planning and Community Development, at 853-2344. Copy of the Ordinance will be forwarded at a later date. It will be necessary for you, or your representative, to be present at the February 17 public hearing. Failure to appear could result in a deferral of the matter until a later date. MFP:Io Enclosure Sincerely, Mary F. Parker, CMC/AAE City Clerk H:~STREETS.97~PENCEWPD Ad Number: 716785 Publisher's Fee: $122.40 VIRGINIA REALTY AND AUCT 23 FRANKLIN ROAD, SW ROANOKE, VA 24011 The Roanoke Times CiTY FEB 17 /19:47 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 01/30/98 FULL RUN - Friday 02/06/98 FULL RUN - Friday Witness, this 9th day of February 1998 Authorized Signature Ad Number: 716785 Publisher's Fee: $122.40 VIRGINIA REALTY AND AUCT 23 FRANKLIN ROAD, SW ROANOKE, VA 24011 The Roanoke Times RECE~¥E[, CL~R,Z,.2 '"~'~ ~ CITY '" ,~ ...... .~, ,. '98 liAR 10 Al1:14 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 01/30/98 FULL RUN - Friday 02/06/98 FULL RUN - Friday Witness, this 9th day of February 1998 Authorized Signature Artic~ ~1 of ~ 36,1, Code of the City of Roanoke (1979), ~ mttilm~ the Coun- ?:00 p.m., in the Council Ctmml~r in tile. Munlelpal s.W., o. ~ ~ o~ ~, my to ~ ~ ~-3. cemmi 720 Flint Street, $.W., a~ bearing Official ?sx No. 1020~11. 4~, ~ ~ ~1 ~u~my~ (7~78~) NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of Article VII of Chapter 36.1, Code of the City of Roanoke (1979), as amended, the Council of the City of Roanoke will hold a Public Hearing on Tuesday, February 17, 1998, at 7:00 p.m., in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., on the question of designating as an H-2, Neighborhood Preservation District overly to the existing C-3, Central Business District designation, the following property: That property located at 718-720 First Street, S.W., and bearing Official Tax No. 1020511. A copy of this proposal is available for public inspection in the Office of the City Clerk, Room 456, Municipal Building. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 28th day of January , 1998. Mary F. Parker, City Clerk. H:\NOTICE\N-VA-REA. I January 12, 1998 Boyd K. Temple Virginia Realty and Auction Company 23 Franklin Road, SW Roanoke, VA 24011 Dear Mr. Temple: S ubj ect: Request for H-2, Neighborhood Preservation Overlay district on Official Tax No. 1020511 On January 7, 1998, the Roanoke City Planning Commission considered your request and recommended approval. Prior to the Commission meeting on the 7th, you called the office and questioned the timing of the public hearing before City Council. Since I have not heard from you since the Commission's public hearing, I wanted to advise you that I plan to forward the Commission's recommendation for Council's consideration at their February 17, 1998, public hearing. If you do not want your request heard by Council on that date, please contact me as soon as you can so that we can make other arrangements. Sincerely, /f cc: ' t'q~VlaryF. Parker, City Clerk Sheila H. Moses, Legal Secretary Martha P. Franklin, Secretary Roanoke City Planning Commission "-ting 215 Church Avenue. SW TO THE CITY CLERK OF THE CITY OF ROANOKE, VIRGINI4~E CITY '~' PERTAINING TO THE REZONING REQUEST OF: Virginia Realty and Auction Co., 718-720 First Street, SW Official Tax No. 1020511, H-2 overlay zone '97 OEO30 P3:44 ) ) AFFIDAVIT COMMONWEALTH OF VIRGINIA CITY OF ROANOKE ) ) TO-WIT: ) The affiant, Martha Pace Franklin, first being duly sworn, states that she is Secretary to the Roanoke City Planning Commission, and as such is competent to make this affidavit of her own personal knowledge. Affidavit states that, pursuant to the provisions of Section 15.2-2204, Code of Virginia, (1950), as amended, on behalf of the Planning Commission of the City of Roanoke, she has sent by first-class mail on the 29th day of December, 1997, notices of a public hearing to be held on the 7th day of January, 1998, on the rezoning captioned above to the owner or agent of the parcels listed below at their last known address: Parcel Owner's Name Mailing Address 1020512 1021009 Trustees, St. John's Protestant Episcopal Church P. O. Box 257 Roanoke, VA 24002 1020501 1020502 1020503 Appalachian Power Co. P. O. Box 2021 Roanoke, VA 24022 1020430 Marc James Small 713 l't Street, SW Roanoke, VA 24016 1020431 Robert J. and Priscilla G. Tabor 3007 Briarwood Road Culloden, WV 25510 1020432 Walter E. and Katherine H. White 3812 Stayman Road Roanoke, VA 24019 1020433 Triad Investments c/o Anglin Realty 816 Franklin Road, SW Roanoke, VA 24016 1021101 1021104 Elm Manor Homes c/o S.t John's Episcopal Church P. O. Box 257 Roanoke, VA 24002 1020413 CHMC Associates, Inc. Martha Pace Franklin 701 First Street, SW Roanoke, VA 24016 SUBSCRIBED AND SWORN to before me, a Notary Public, in the City of Roanoke, Virginia, this 29th day of December, 1997. Notary Public iVly Commission Expires: Od/~ //~' ~ NOTICE OF PUBLIC HEARING BEFORE THE ROA~6~E~/~I~9 I~ING COMMISSION TO WHOM It MAY CONCERN: '9'/ [}E{} '19 P 4:0] The Roanoke City Planning Commission will hold a public heating on Wednesday, January 7, 1998, at 1:30 p.m. or as soon as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from Virginia Realty and Auction Company, represented by Boyd K. Temple, that property located at 718-720 First Street, S.W., designated by Official Tax No. 1020511, be designated with an H-2, Neighborhood Preservation District overlay zoning designation. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, December 22 and December 29, 1997 Please bill: Virginia Realty and Auction Company Boyd K. Temple 23 Franklin Road, SW Roanoke, VA 24011 (540) 342-3560 Please send affidavit to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1230 (fax) MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 December 11, 1997 File # 51 SANDRA H. EAKIN Deputy City Clerk Gilbert E. Butler, Chair City Planning Commission 3406 Exeter Street, S. W. Roanoke, Virginia 24014 Dear Mr. Butler: Pursuant to Section 36.1-690(e) of the Code of the City of Roanoke (1979), as amended,. I am enclosing copy of a petition from Virginia Realty and Auction Company, requesting that a tract of land located at 718-720 First Street, S. W., identified as Official Tax No. 1020511, be designated as an H-2, Neighborhood Preservation District overlay to the existing C-3, Central Business District. Sincerely, Mary F. Parker, CMC/AAE City Clerk MFP:Io Enclosure pc: The Honorable Mayor and Members of the Roanoke City Council James L. Woltz, President, Virginia Realty and Auction Company, 23 Franklin Road, S. W., Roanoke, Virginia 24011 Boyd K. Temple, Vice President, Virginia Realty and Auction Company, 23 Franklin Road, S. W., Roanoke, Virginia 24011 John R. Marlles, Agent, City Planning Commission Martha P. Franklin, Secretary, City Planning Commission H:~REZONING.gT~VAREALTY. WPO Gilbert E. Butler December 11, 1997 Page 2 pc: Evelyn D. Dorsey, Zoning Administrator Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney H:~REZONIN(3. g'~VAREALTY.WPO MARY E PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk March 2, 1998 File #24-51 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: I am attaching copy of Ordinance No. 33732-030298, amending §36.1-228, ~ exception uses. of Chapter 36.1, Z.g. llJllg, of the Code of the City of Roanoke (1979), as amended, to permit manufacturing establishments as a special exception use in the C-3, Central Business District. The abovereferenced measure was adopted by the Council of the City of Roanoke on first reading on Tuesday, February 17, 1998, also adopted by the Council on second reading on Monday, March 2, 1998, and will be in full force and effect ten days following the date of its second reading. Sincerely, Mary F. Parker, CMCIAAE City Clerk MFP:Io Attachment pc: William F. Trinkle, President, C. W. Francis & Son, Inc., 305 First Street, S. W., Suite 700, Roanoke, Virginia 24011 R. Matthew Kennell, President, Downtown Roanoke Incorporated, 310 First Street, S. W., Roanoke, Virginia 24011 The Honorable Clifford R. Weckstein, Chief Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Roy B. Willett, Judge, Twenty-Third Judicial Circuit of Virginia H:~AGEN~.wPo W. Robert Herbert March 2, 1998 Page 2 pc: The Honorable Diane McQ. Strickland, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Richard C. Pattisall, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Robert P. Doherty, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Jonathan M. Apgar, Judge, Twenty-Third Judicial Circuit of Virginia The Honorable Julian H. Raney, Jr., Chief Judge, General District Court The Honorable George W. Harris, Jr., Judge, General District Court The Honorable Vincent A. Lilley, Judge, General District Court The Honorable William D. Broadhurst, Judge, General District Court The Honorable Jacqueline F. Ward Talevi, Judge, General District Court The Honorable John B. Ferguson, Chief Judge, Juvenile and Domestic Relations District Court The Honorable Joseph M. Clarke, II, Judge, Juvenile and Domestic Relations District Court The Honorable Philip Trompeter, Judge, Juvenile and Domestic Relations District Court The Honorable Joseph P. Bounds, Judge, Juvenile and Domestic Relations District Court Evelyn Jefferson, Vice-President - Sul:~ements, Municipal Code Corporation, P. O. Box 2235, Tallahassee, Florida 32304 Raymond F. Leven, Public Defends, Surta 4B, Southwest Virginia Building, Roanoke, Virginia 24011 Ronald S. Albright, Clerk, General District Court Patsy A. Bussey, Clerk, Juvenile and Dome~ic Relations District Court Bobby D. Casey, Office of the Magistrate Wilburn C. Dibling, Jr., City Attorney John R. Marlles, Chief, Planning and Community Development Martha P. Franklin, Secretary, City Planning Commission Evelyn D. Dorsey, Zoning Administrate, Planning and Community Development Ronald H. Miller, Building Commissioner Steven J. Talevi, Assistant City Attorney H:~AG EN DA~8~IAR2,WI=O IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA, The 2nd day of March, 1998. No. 33732-030298. AN ORDINANCE amending S36.1-228, Special exception uses, of Chapter 36.1, Zoning, of the Code of the City of Roanoke (1979), as amended, to permit manufacturing establishments as a special exception use in the C-3, Central Business District. BE IT ORDAINED by the Council of the City of Roanoke that: 1. Section 36.1-228, Special exception uses, of Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1979), as amended, be, and is hereby, amended and reordained to read and provide as follows: Sec. 36.1-228. Special exception uses. (5) Manufacturing establishments primarily engaged in the manufacture, assembly, mixing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where all such manufacturing, assembly, mixing, processing or other processes related to the creation of new products, and retail sales of goods manufactured on the premises, are wholly enclosed in an existing building. ATTEST: City Clerk. tI:\ORD-CA\OCA-MANU. I RECE~¥EO [,1t CL F~!?:'~ ¢i'p' ~'~:: '98 27 P2:48 Roanoke City Planning Commission February 17, 1998 The Honorable David A. Bowers, Mayor and Members of City Council Roanoke, Virginia Dear Members of Council: Subject: Request from C. W. Francis & Son, Inc., t/a Francis Realtors, that Section 36.1-228, Zoning, of the Code of the City of Roanoke, Virginia (1979), as amended, be amended to include subsection (5) to permit manufacturing establishments as a special exception use in the C-3, Central Business District. I. Background: Purpose of the proposed ordinance amendment is to provide for selected manufacturing establishments as a special exception use in the C-3, Central Business District. Bo Special exception uses may be permitted by the City's Board of Zoning Appeals following a public hearing. In considering an application for special exception, the of the Board of Zoning Appeals shall determine the appropriateness of the application based on the following standards: The use is compatible with the character and appearance of the surrounding neighborhood by virtue of its height, bulk, location on the lot, and the design and location of parking, signage, landscaping and other outside activities or structures. The use does not create a demand on public water or sanitary sewer services that exceeds the design capacity of these systems or that would in any way decrease the quality of service to the surrounding neighborhood. o The use does not generate traffic on public streets that exceeds the design capacity of said streets and does not create a dangerous traffic problem by virtue of driveway location, site clearance, driveway slope or other factor. The use does not increase the flood potential in the surrounding neighborhood. Room 162 Municipal Building 215 Church Avenue, S.W. Roanoke, Virginia 24011 (540) 853-2344 Members of Council Page 2 The use is in conformance with the setback, yard, frontage, lot area, parking, signage, screening, shading and other applicable requirements of this chapter as they pertain to the district in which the use is located or to the specific use, whichever the case may be. 6. The use furthers the intent of the comprehensive plan. Petitioner, C. W. Francis and Son, Inc., t/a Francis Realtors, is the owner ora parcel of land identified as Official Tax No. 1011301, located at 366 Campbell Avenue, S.W. The property is currently zoned C-3, Central Business District. Petitioner has been unsuccessful in marketing the property for commercial uses permitted in the C-3 district. The existing commercial structure has been vacant or underutilized for approximately 10 years. II. Discussions with the City's Economic Development staff indicate that there are a number of obsolete commercial structures and warehouses in the City's downtown area that could be adaptively reused for light manufacturing use. .Current Situation: Petitioner has worked with staff from the City's Planning and Economic Development offices to develop an ordinance amendment which would permit selected light manufacturing uses to locate in existing structures in the C-3, Central Business District. Bo proposed light manufacturing uses would be subject to the granting of a special exception by the City's Board of Zoning Appeals. Standards outlined above would help insure that proposed light manufacturing uses are compatible with surrounding development. Downtown Roanoke, Inc., and the City's Economic Development Office, have expressed support for the proposed amendment. Planning Commission public hearing was held on January 7, 1998. Mr. Will Trinkle appeared before the Commission to summarize the proposed amendment. Mr. Trinkle stated that the proposed amendment would increase the marketability of property and help with the reuse of vacant buildings. He also stated that Downtown Roanoke, Inc., and the City's Economic Development Office were in full support of the request. Mr. Marlles gave the staff report. He stated there were a number of existing structures in the downtown area that were originally constructed for warehousing. Mr. Marlles stated that when the zoning ordinance was updated in 1987, a decision was made to exclude manufacturing and warehousing activities in the C-3 district. Members of Council Page 3 He said that staff now recognized that there were certain structures in the downtown area that were suitable for light manufacturing use. Mr. Marlles stated that staff recommended approval of the proposed amendment. Mrs. Duerk stated she was concerned about smell, noise, hours of operation, traffic and other considerations. She suggested that additional standards could be added to address those concerns. Mr. Chrisman stated he was uncomfortable wit manufacturing businesses in pedestrian zones. Mr. Maflles stated that the special exception process would allow for review of proposed light manufacturing uses on a case-by-case basis at a duly advertised public hearing. He said he felt Mrs. Duerk's concerns were legitimate, but he felt that they could be addressed by the Board of Zoning Appeals by adding conditions to their approval. There was additional discussion between the Commission and staff regarding the adequacy of the existing criteria in the zoning ordinance and the need for additional criteria. III. Recommendation: By a vote of 5-0 (Mr. Hill absent), the Planning Commission recommended approval of the proposed ordinance amendment. The proposed amendment will permit appropriate reuse of existing obsolete manufacturing structures and warehouses in the City's central business district. JRM:mpf attachment cc: Assistant City Attorney Zoning Administrator Petitioner Executive Director, DR/ Respectfully submitted, Gilbert E. Butler, Jr., Chairman Roanoke City Planning Commission R E ^ L T O Established 1910 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA Amendment to Section 36.1-228 of the Code ) of the City of Roanoke (1979, as amended, ) Special Exception uses", to permit manufacturing ) establishments in the C-3, Central Business District ) TO THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL: Petition to Amend Zoning Ordinance COMES NOW, the Petitioner, C.W. Francis & Son, Inc., t/a Francis Realtors, and files this Petition to Amend the Zoning Ordinance, as follows: The Petitioner is the owner of land in the city of Roanoke containing less than one acre, located at 366 Campbell Avenue, S.W. The property is identified as Official Tax No. 1011301 and is shown on Exhibit A, attached. The property is currently zoned C-3, Central Business District. This Petition to Amend Zoning Ordinance requests that the permitted use provisions for the C-3, Central Business District, be amended to allow manufacturing establishments as a special exception use. THEREFORE, the Petitioner submits this Petition to Amend the Zoning Ordinance and requests that the foUowing subsection be added to Section 36.1-228, of the City Code: (5) Manufacturing establishments primarily engaged in the manufacture, assembly, mixing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where all such manufacturing, assembly, mixing, processing or other processes related to the creation of new products, and retail sales of goods manufactured on the premises, are wholly enclosed in an existing building. Respectfidly submitted, C. W. Francis & Son, Inc. t/a Francis Realtors iliiam F. ~~, p~-esid'ent ~ -  Visit us on the Web @ www.zip2.com/roanoke/francis .~^~c ® 305 First Street, SW, Suite 700 · Roanoke, Virginia 24011 , 540.342.3161 · Fax 540.344.4262 (~'FICERS AND DIRECTORS RO~J~r W. ~.LMS ROBERT ~. C~ jR. 3{~ F'~t Sa'eel V~ce ~ & ~-T~r ~C.~ T~t & T~ ~n F~ ~ & ~la~e ~ J. ~R~ R~ Un~ N~ ~ ~ W. JEN~ ~N W. ~BE~, JR. ~hn ~ ~ ~E~ C. ~, JR. ~E~ ~ ~1~ ~ S~em ~ G. ~E~ ~&~y ~ ~W, JR. W~ T~el ~ R O'~LL ~ ~n's E~ ~umh ~ALD C. REID J~ES C. S~ ~nter In T~ ~are ~ N. ~R ~re~ ~in ~ S~ff~r, I~. ~L~ ~ E~ ~r R. CU~ ~ ~ ~ ~ ~n A~ C. W~ ~ ~ WAL~R ~s G~ ~ D. W~ R~ Un~ ~ ~ ~ ~ KE~LL January 2, 1998 Ms. Martha Franklin, Secretary Roanoke City Planning Commission Municipal Building, Room 162 215 Church Ave. SW Roanoke, VA 24011 Dear Martha: Just a note to let you know that I am in complete support of the petition by C. W. Francis and Son, Inc. that Section 36.1-228, Zoning of the Code of Roanoke, VA (1979) be amended to include subsection (5) to permit manufacturing establishments as a special exception use in the C-3, Central Business District. This ordinance amendment will permit reuse of obsolete structures and allow appropriate uses such as high-tech assembly operations in the downtown area, thus enhancing the diversity of uses and economic vitality of downtown Roanoke. Sincerely, R. Matthew~Ke~~~e President CC.' Will Trinkle Doug Chittum Rob Glenn, Jr. Jay Turner Robert Manetta _. C OF oANor DOWNTOWN ROANOKE INCORPORATED 310 FIRST STREET, SW. · ROANOKE, VIRGINIA 24011 (540) 342-2028 · FAX 344-1452 downtown.roanoke, org · e-marl: d#~roanoke, org MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 January 28,1998 File #51 SANDRA H. EAKIN Deputy City Clerk C. W. Francis & Son, Inc. c/o William F. Trinkle, President 305 First Street, S. W., Suite 700 Roanoke, Virginia 24011-1914 Dear Mr. Trinkle: Pursuant to provisions of Resolution No. 25523 adopted by the Council of the City of Roanoke on Monday, April 6, 1981, I have advertised a public hearing for Tuesday, February 17, 1998, at 7:00 p.m., or as soon thereafter as the matter may be heard, on your request to consider an amendment and revision to Chapter 36.1, Zg. DJDg, {}36.1-228, S.oecial exce.otion uses, to permit manufacturing establishments as a special exception use in the C-3, Central Business District. For your information, I am enclosing copy of a notice of the public hearing, an Ordinance, and a report of the City Planning Commission with regard to the matter. Please review the documents and if you have questions, you may contact Steven J. Talevi, Assistant City Attorney, at 853-2431. Questions with regard to the City Planning Commission report should be directed to John R. Marlles, Chief of Planning and Community Development, at 853-2344. It will be necessary for you, or your representative, to be present at the February 17 public hearing. Failure to appear could result in a deferral of the matter until a later date. MFP:Io Sincerely, City Clerk H:~REZONING.gStCWFRANCI.WPD Ad Number: 716811 Publisher's Fee: $156.40 C. W. FRANCIS & SON, INC 305 FIRST STREET, S.W. SUITE 700 ROANOKE, VA 24011-1914 The Roanoke Times RECEIVES CITY CLF'~'~ ~'IFi '98 IlAR 10 Al1:14 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 01/30/98 FULL RUN - Friday 02/06/98 FULL RUN - Friday Witness, this 9th day of February 1998 Authorized Signature NOTRE OF PUm.lC TO WHOM IT MAY CONCERN: Pure,mm to m~ pm%t~:ms of §15.1-431, Code of (lgr.-.-.-.-.-.-.-.-.)O), ~,~ ~.ltlellded, ~ Cou~l- ~l of.l~ ~ ~' ~ ,,,,ill helrd, In the Council In th~ Munlc~iI ~ulldlnl, 21S Church A~nue, ~.W,, In t~ conllde~ m~ ~mendment ired I~lI, ¢od~. of t~ City Of Rolnoke (1979), the Code of the CI~y .of ex~tlon ute In th~ 0-3, available for review in the Of~e of the C~ C~d(, Room All pm/le~ ~ int~r~t m~y apf~m' en the ~,bove ~ate and d~, of Jam~wy, 1998o Mmy F. P~km'~ C~ty (716811) The Roanoke Times Ad Number: 716811 Publisher's Fee: $156.40 C. W. FRANCIS & SON, INC 305 FIRST STREET, S.W. SUITE 700 ROANOKE, VA 24011-1914 · 98 FEB17 A9:47 STATE of VIRGINIA CITY of ROANOKE AFFIDAVIT of PUBLICATION I, (the undersigned) an authorized representative of the Times-World Cor- poration, which corporation is publisher of The Roanoke Times, a daily newspaper published in Roanoke, in the State of Virginia, do certify that the annexed notice was published in said newspapers on the following dates: 01/30/98 FULL RUN - Friday 02/06/98 FULL RUN - Friday Witness, this 9th day of February 1998 Authorized Signature cll of the ~ ~f Rm~o ~11 hold · d~y, F~ 17~ 7:~ p.m., ~ ~ ~ '~- t~ ~ I~E, Code of ,the CI~ of The proposed u~ ~ tho Code of the City ,of ~.~-2~, ~ uM ~ll ~ ~.'A ~ ~ dl~~. 'm~ ~ ~-23~. All ~e~' In I~ m~y ~p~ ~on~. Mi~ F.~, C~ (71Mll) NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Pursuant to the provisions of §15.1-431, Code of Virginia (1950), as amended, the Council of the City of Roanoke will hold a Public Hearing on Tuesday, February 18, 1996, at 7:00 p.m., or as soon thereafter as the matter may be heard, in the Council Chamber in the Municipal Building, 215 Church Avenue, S.W., in order to consider an amendment and revision to Chapter 36.1, Zoning, Code of the City of Roanoke (1979), as amended. The proposed amendment would amend the following section of Chapter 36.1, Zoninq, of the Code of the City of Roanoke (1950), as amended: §36.1-228, Special exception uses, to permit manufacturing establishments as a special exception use in the C-3, Central Business District. A copy of said proposed amendment is available for review in the Office of the City Clerk, Room 456, Municipal Building. Questions about the content of the proposed regulation should be directed to the Office of Community Planning, 853-2344. All parties in interest may appear on the above date and be heard on the question. GIVEN under my hand this 28th day of January , 1998. Mary F. Parker, City Clerk. H:/NOTICE\N-Z-MANU. 1 NOTICE OF PUBLIC HEARING BEFORE THE ROANOKE CITY PLANNING COMMISSION TO WHOM IT MAY CONCERN: The Roanoke City Planning Commission will hold a public hearing on Wednesday, January 7, 1998, at 1:30 p.m. or as soon thereafter as the matter may be heard, in the City Council Chamber, fourth floor, Municipal Building, 215 Church Avenue, S.W., in order to consider the following: Request from C. W. Francis & Son, Inc., t/a Francis Realtors, that Section 36.1-228, Zoning, of the Code of the City of Roanoke, Virginia (1979), as amended, be amended to include subsection (5) to permit manufacturing establishments as a special exception use in the C-3, Central Business District. A copy of said application is available for review in the Department of Planning and Community Development, Room 162, Municipal Building. All parties in interest and citizens may appear on the above date and be heard on the matter. Martha P. Franklin, Secretary Roanoke City Planning Commission Please print in newspaper on Tuesday, December 22 and December 29, 1997 Please bill: C. W. Francis & Son, Inc. 305 First Street, S.W. Suite 700 Roanoke, VA 24011-1914 (540) 342-3161 Please send affidavit to: Department of Planning and Community Development Room 162, Municipal Building 215 Church Avenue, S.W. Roanoke, VA 24011 (540) 853-1230 (fax) R E A L T O Established 1910 RECEIVED CITY CLERKS OFFICE R S '97 DEO18 P3:19 IN THE COUNCIL OF THE CITY OF ROANOKE, VIRGINIA INKE: Amendment to Section 36.1-228 of the Code ) of the City of Roanoke (1979, as amended, ) Special Exception uses", to permit manufacturing ) establishments in the C-3, Central Business District ) Petition to Amend Zoning Ordinance TO THE HONORABLE MAYOR AND MEMBERS OF CITY COUNCIL: COMES NOW, the Petitioner, C.W. Francis & Son, Inc., t/a Francis Realtors, and files this Petition to Amend the Zoning Ordinance, as follows: The Petitioner is the owner of land in the city of Roanoke containing less than one acre, located at 366 Campbell Avenue, S.W. The property is identified as Official Tax No. 1011301 and is shown on Exhibit A, attached. The property is currently zoned C-3, Central Business District. This Petition to Amend Zoning Ordinance requests that the permitted use provisions for ttre C-3, Central Business District, be amended to allow manufacturing establishments as a special exception use. THEREFORE, the Petitioner submits this Petition to Amend the Zoning Ordinance and requests that the following subsection be added to Section 36.1-228, of the City Code: (5) Manufacturing establishments primarily engaged in the manufacture, assembly, mixing, processing or other processes related to the creation of new products and including as an accessory use, the retail sale of goods manufactured on the premises, where all such manufacturing, assembly, mixing, processing or other processes related to the creation of new products, and retail sales of goods manufactured on the premises, are wholly enclosed in an existing building. Respectfully submitted, C. W. Francis & Son, Inc. t/a Francis Realtors -~il~iam F. {r-~'~P~-~sic~nt ii~ Visit us on the Web @ www.zip2.com/roanoke/francis ~ ~QUAL NOUSIN6 PEAL'FOI~® 305 First Street, SW, Suite 700 · Roanoke, Virginia 24011 · 540.342.3161 · Fax 540.344.4262 0,.,,,, All information furnished is from sources deemed reliable. No representation is made as to its accuracy and is submitted subject to erros, omissions, change of conditions, prior sale, lease o~ withdrawal without notice. MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk March 3, 1998 File #132 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 1998, Council Member VVhite called attention to the Council's Financial Planning Session which was held on Saturday, February 28, 1998, and requested that highlights of the discussion be published in the City Page and in any other manner you deem appropriate. Mary F Parker, CMCIAAE C*ty C~erk MFP:Io H:~,GENDAg~MAR2.WPO MARY F. PARKER, CMC/AAE City Clerk CITY OF ROANOKE OFFICE OF THE CITY CLERK 215 Church Avenue, S.W., Room 456 Roanoke, Virginia 24011-1536 Telephone: (540) 853-2541 Fax: (540) 853-1145 SANDRA H. EAKIN Deputy City Clerk March 3, 1998 File #121-144 W. Robert Herbert City Manager Roanoke, Virginia Dear Mr. Herbert: At a regular meeting of the Council of the City of Roanoke which was held on Monday, March 2, 1998, Council Member Swain commended the program of the Sheriff's Department in which inmates are assigned the responsibility of picking up litter at the entrances and exits to 1-581. He spoke in support of a public education campaign to apprise persons of the consequences of littenng and the cost to the taxpayers of the City of Roanoke to collect litter. Ma~ F. Parker, CMC/AAE C~ty Clerk MFP:Io pc: The Honorable George M. McMillan, Sheriff H:~,G ENOAI~8~IARZWPO ROANOKE CITY CO UNCIL REGULAR SESSION March 2, 1998 2:00p. m. CITY COUNCIL CHAMBER AGENDA FOR THE COUNCIL Call to Order-- Roll Call. The Invocation was delivered by The Reverend Ken Aikins, Pastor, West End Presbyterian Church. The Pledge of Allegiance to the Flag of the United States of America was led by Mayor David A. Bowers. Welcome. Mayor Bowers. NOTICE: Meetings of Roanoke City Council are televised live on RVTV Channel 3. Today's meeting will be replayed on Channel 3 on Thursday, March 5, 1998, at 7:00 p.m. 2 C-1 ANNOUNCEMENTS: THE PUBLIC IS ADVISED THAT MEMBERS OF COUNCIL RECEIVE THE CITY COUNCIL AGENDA AND RELATED COMMUNICATIONS, REPORTS, ORDINANCES AND RESOLUTIONS, ETC., ON THE THURSDAY PRIOR TO THE MONDAY COUNCIL MEETING TO PROVIDE SUFFICIENT TIME FOR REVIEW OF INFORMATION. CITIZENS WHO ARE INTERESTED IN OBTAINING A COPY OF ANY ITEM LISTED ON THE AGENDA MAY CONTACT THE CITY CLERK'S OFFICE, ROOM 456, MUNICIPAL BUILDING, OR CALL 853-2541. THE DEADLINE FOR SCHOOL BOARD APPLICATIONS IS TUESDAY, MARCH 10, AT 5:00 P.M., IN THE CITY CLERK'S OFFICE. CONSENT AGENDA (Approved 7-0.) ALL MATTERS LISTED UNDER THE CONSENT AGENDA ARE CONSIDERED TO BE ROUTINE BY THE MEMBERS OF CITY COUNCIL AND WILL BE ENACTED BY ONE MOTION. THERE WILL BE NO SEPARATE DISCUSSION OF THE ITEMS. IF DISCUSSION IS DESIRED, THE ITEM WILL BE REMOVED FROM THE CONSENT AGENDA AND CONSIDERED SEPARATELY. A communication from Mayor David A. Bowers requesting an Executive Session to discuss vacancies on various authorities, boards, commissions and commi~s appointed by Council, pursuant to Section 2.1-344 (A)(1), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #110-132 Executive Session. 3 C-2 C-3 A report of the City Attorney requesting an Executive Session to discuss acquisition of real property for public purposes, specifically certain real properVy that may be needed for public drainage purposes, pursuant to Section 2.1-344 (A)(3), Code of Virginia (1950), as amended. RECOMMENDED ACTION: Concur in request for Council to convene in File #2-83-132 Executive Session. A report of the City Manager with regard to an annual assessment by the U. S. Department of Housing and Urban Development of the City's overall performance during the fiscal year 1996 Consolidated Plan Program Year. RECOMMENDED ACTION: Receive and file. File #178-236 C-4 Qualification of the following persons: Joel W. Richert as a member of the Board of Zoning Appeals for a term ending December 31, 2000; File #18-51-110 Barry W. Baird as a member of the Roanoke Valley Greenways Commission for a term ending June 30, 1999; and File #15-110-379 David A. Morgan as a member of the City of Roanoke Transportation Safety Commission for a term ending October 31, 2000. File #1.%-110-316 RECOMMENDED ACTION: Receive and file. 4 I~EGULAR AGENDA 3. HEAR~G OF CITIZENS UPON PUBLIC MATTERS: Presentation with regard to activities of the Roanoke Valley Economic Development Partnership. Elizabeth S. Doughty, Executive Director. (10 minutes) Received and filed. File #450 Request to address Council with regard to wholesale merchant business license taxation relating to disposal of certain rental vehicles as wholesale transactions. Melanie J. Logan, Controller, Enterprise Rent-A-Car. (5 minutes) The matter was referred to the Commissioner of the Revenue for consultation with the City Attorney, with the request that Council be provided with copy of the response to Enterprise Rent-A-Car. File #66-79-106 PETITIONS AND COMMUNICATIONS: None. 5. REPORTS OF OFFICERS: a. CITY MANAGER: A report recommending appropriation of a one-time revenue source l~om First Union National Bank, in the amount of $85,739.00, to be designated for Salem Avenue streetscape improvements. Adopted Ordinance No. 33733-030298 on first readin~ (Council Members Swain~ Wyatt and Mayor Bowers voted no.) File #60-369-514 A report recommending execution of agreements with Mattem and Craig, Inc., and Hayes, Seay, Mattem & Mattem, Inc., for engineering services relating to installation of new traffic signals; and appropriation of funds in connection therewith. Adopted Ordinance No. 33734-030298 and Resolution No. 33735-030298. (7-0) File #20-60 A report with regard to a Comprehensive Land Use Study for the Carvins Cove Watershed property. Members of Council will appoint a seven member Ad Hoc Citizens Advisory Committee to advise City staff, the consultant and the Water Resources Committee. File #405-468 A report recommend/ng appropriation of grant funds, in the amount of $9,372.00, bom the State Rehab'flitative Services Incentive Fund through the Fifth Planning District Disability Services Board, to provide funds for Blue Ridge Community Services and Unified Human Services Transportation Systems, Inc. Adopted Ordinance No. 33736-030298. (7-0) File #60-326-335 b. DIRECTOR OF FINANCE: A financial report for the month of January, 1998. Received and filed. File #1-10 2. A report with regard to appropriation of series 1997A Public Improvement Bonds. Adopted Ordinance No. 33737-030298. (7-0) File #53 6. REPORTS OF COMMITTEES: A report of the Water Resources Committee recommending authorization to advertise for bids and to hold a public hearing with regard to a lease for air rights over Crystal Spring Avenue, S. W., to allow construction of a four level parking garage sixteen and one-half feet above the street between McClanahan Avenue and Evans Mill Road. Council Member William White, Sr., Acting Chairperson. Concurred in the recommendation and authorized a public hearing to be held on Monday, April 20, 1998, at 7:00 p.m. File #21-468-481-514 A report of the Water Resources Committee recommending authorization for extension of the lease agreement with the Young Men's Christian Association (YMCA) for property known as the Jefferson High School Gymnasium, for a one-year term, with provision for renewal. Council Member William White, Sr., Acting Chairperson. Adopted Ordinance No. 33738-030298 on first reading. (7-0) File #100-337-373-467-468 7. UNFINISHED BUSINESS: None. 7 0 INTRODUCTION AND CONSIDERATION OF ORDINANCES AND RESOLUTIONS: a# Ordinance No. 33730, on second reading, permanently vacating, discontinuing and closing a portion of 29th Street, (formerly known as 8th Street), located between Carolina and Rosalind Avenues, S. W. Adopted Ordinance No. 33730-030298 on second reading, (7-0) File #514 Ordinance No. 33731, on second reading, designating certain property located at 718-720 First Street, S. W., bearing Official Tax No. 1020511, as an H-2, Neighborhood Preservation District overlay to the existing C-3, Central Business District designation. Adopted Ordinance No. 33731-030298 on second reading. (7-0) File 051 Co Ordinance No. 33732, on second reading, amending §36.1-228, ~ exception uses, of Chapter 36.1, ~l~g, of the Code of the City of Roanoke (1979), as amended, to permit manufacturing establishments as a special exception use in the C-3, Central Business District. Adopted Ordinance No. 33732-030298 on second reading. (7-0) File #24-51 9. MOTIONS AND MISCELLANEOUS BUSINESS: a. Inquin'es and/or comments by the Mayor and Members of City Council. Council Member Harris inquired about the demolition of a structure in the 300 block of Elm Avenue, S. W., in the Historic 8 bo District; whereupon, the Director of Public Works advised that he would investigate the matter and provide Council with a response no later than Friday, March 5, 1998. File #51-66=183 Council Member White called attention to the Council's Financial Planning Session which was held on Saturday, February 28, 1998, and requested that the City Manager publish the highlights of the meeting in the City Page and in any other publications he deems appropriate. File #132 Council Member Swain commended the program of the Sheriff's Department in which inmates are assigned the responsibility of picking up litter at the entrances and exits to 1-581. He spoke in support of a public education campaign to apprise persons of the consequences of littering and the cost to the taxpayers of the City of Roanoke to collect litter. File #121-144 Vacancies on various authorities, boards, commissions and committees appointed by Council. 10. OTHER HEARING OF CITIZENS UPON PUBLIC MATTERS: CITY COUNCIL SETS THIS TIME AS A PRIORITY FOR OUR CITIZENS TO BE HEARD. IT IS THE CITIZENS' TIME TO SPEAK AND COUNCIL'S TIME TO LISTEN. MATTERS REQUIRING REFERRAL TO THE CITY MANAGER WILL BE REFERRED, WITHOUT OBJECTION, IMMEDIATELY FOR ANY NECESSARY AND APPROPRIATE RESPONSE, RECOMMENDATION OR REPORT TO COUNCIL. 9 CERTIFICATION OF EXECUTIVE SESSION. (7-0) Gwendolyn J. Lawrence was appointed as a member of the Youth Services Citizen Board for a term ending May .31, 2000. File #15-110.-~.04 lO